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HomeMy WebLinkAboutPWC Minutes 2015-12-15 TOWN OF ITHACA PUBLIC WORKS COMMITTEE December 15, 2015 9:00 a.m. Public Works Facility Board and Staff Present: Rod Howe, Rich DePaolo, Jim Weber, Mike Smith, Mike Solvig 1. Approval of Minutes: Minutes from November 17, 2015 were approved with minor changes. Motion to approve by Mr. DePaolo, seconded by Mr. Howe. 2. Member Comments / Concerns: None a. Modifications to Agenda – 1) Mr. DePaolo added Class A License discussion. 2) Mr. Howe added NYSDOT Shared Services Agreement for Emergency Assistance discussion. 3. Lake View Cemetery Financial Update: Mr. Solvig and Mr. Weber briefly explained the end of the year cemetery financial report. The primary issues with the mausoleum are birds getting in and leaving droppings and interior water damage due to the failure of a flat roof design that has deteriorated. There is no clear direction as of yet what the cemetery committee is intending to do in regard to raising money for maintenance of the cemetery. Based on a conversation with Taitem Engineering, and in regard to the mausoleum, Mr. Weber discussed a peaked design option which would include internal wall stabilization, rafters, and shingles. Mr. DePaolo stated that the report does not indicate options or estimates for the work. Mr. Solvig responded that options will be looked at in the upcoming year. Mr. Howe suggested inviting cemetery representation to give a report to the Committee. Mr. Weber notified the Committee that the cemetery may be interested in obtaining a mower that is intended for replacement by the town. 4. Forest Home Wall Update: Mr. Weber reported that he and Mr. Walker from LaBella met with Mr. Foote to discuss options for the replacement of the wall. Mr. Foote presented a list of seven items to be considered. Mr. Weber emphasized that all options are being considered, not just wall rehabilitation/replacement. The options will consider vehicular movement and pedestrian safety. Mr. Weber is waiting for a signed contract from LaBella. Mr. Walker should have a th draft report ready for the January 19 Public Works Committee meeting. A number of things still have to be worked out in regard to standards, ADA compliance, maintenance, and fencing. The design has not yet been established. 5. Update of Status of Badger Excavator: Mr. Weber reported that he sent a letter to Badger asking for the town’s money back for the purchase of the equipment, as they have failed to fix the issues with the equipment over the four years of ownership. 6. Grandview Intersection Parking Restrictions: Mr. Weber reported that the signs have been erected 30 feet from the intersection. No Local Law was needed as the Town Clerk researched it and found that a State Law was in place. Mr. Weber reported that signs were also erected at the Towerview and Route 79 intersection. 7. Project Updates: Manhole Repair – The contractor has expressed concerns regarding liner adherence due to cold weather. They will continue to work since the weather is cooperating. Some manholes may not be completed until next year. Sapsucker Tank / Freese Road PRV – Mr. Weber reported that the PRV construction is continuing. The vault delivery is pending. Installation will be complete this winter. 8. Other: NYSDOT Shared Services Agreement for Emergency Assistance Discussion: Mr. Weber forwarded a letter to Mr. Howe from NYSDOT inviting the town to participate in a Shared Service Agreement with NYSDOT to assist in emergency situations. Mr. Weber reported that a previous invitation from NYS Dept. of Homeland Security was declined due to the cumbersome documentation and staff time associated with the process. Mr. Weber will check to see if we have participated in the past and respond to Mr. Emm. Class A License Discussion: Mr. DePaolo shared a discussion he had at the Town Board Luncheon regarding Class A Licensing requirements, and asked whether or not the Town could utilize smaller vehicles to move heavy equipment, as such vehicles would not require a Class A license. Mr. Weber explained NYS DMV has requirements in place in addition to the town’s requirement that HEOs have a Class A License for the purpose of transporting overweight/over-length equipment. Using a flatbed exclusively could cause issues in regard to height and weight restrictions. PWF attempts to purchase equipment that can be utilized frequently and better meet our needs. Grants: Mike Smith reported that a grant has been awarded for Hungerford Heights and Grandview Playgrounds at a 50/50 match - $48,000 for each project site. Mr. Howe reported a $30,000 award for the Inlet Valley Corridor in regard to a sedimentation basin. Mr. Howe motioned to adjourn at 10:00 a.m., seconded by Mr. DePaolo. The next meeting is scheduled for: January 19th, at 9:00 at the Public Works Facility lvp