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Home My WebLink AboutTB Minutes 2018-12-28 Year End Meeting of the Ithaca Town Board Friday, December 28, 2018 11:30 a.m. Agenda 1. Call to order 2. Discuss and consider extension of benefits 3. Discuss and consider approval of changes to the personnel policy 4. Consent a. Town of Ithaca Abstract b. Approval of Town Board Minutes 5. Discuss Long Term Facilities Planning 6. Executive session to discuss the possible acquisition of real property where public disclosure could affect the price 7. Adjournment Year End Meeting of the Ithaca Town Board Friday, December 28, 2018 11:30 a.m. Minutes Board Members Present: Bill Goodman, Supervisor; Pamela Bleiwas, Deputy Town Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, and Rod Howe Absent: Rich DePaolo Staff Present: Bruce Bates, Director of Code Enforcement; Judy Drake, Director of Human Resources; Paulette Rosa, Town Clerk; and Jim Weber, Highway Superintendent 1. Call to order —11:34 a.m. 2. Discuss and consider extension of benefits Mr. Goodman and Ms. Drake explained that this and the next are to match non-collective bargaining with collective bargaining employees. TB Resolution 2018-164: Approval to Extend to Non-Collective Bargaining Employees Policies from the Teamsters Collective Bargaining Agreement Whereas, the Town approved the collective bargaining agreement with the Teamster's unit on December 10, 2018 for the period of 2019-2022; and Whereas, the Personnel and Organization Committee discussed the differences between the collective bargaining agreement and current policy for some benefits that affect the non- collective bargaining employees, and concluded that it would be advisable to extend the following Teamster's agreement policies to the certain non-collective bargaining employees: • cell phone reimbursement at $40 per month, • annual uniform allowance of$420, and 5 Town shirts and 1 Town sweatshirt per year, • safety toed shoes reimbursement at $175 per year, • safety glasses purchase at $135 biannually. now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approve extending the above Teamster's agreement policies to certain non-collective bargaining employees, as described in the Personnel Manual, effective January 1, 2019; Moved: Pamela Bleiwas Seconded: Pat Leary Vote: Ayes —Bleiwas, Leary, Levine, Howe, Goodman and Hunter TB 2018-12-28 Pg. 1 3. Discuss and consider approval of changes to the personnel policy TB Resolution 2018-165: Approval of Revised Personnel Policies Whereas, the Town approved the collective bargaining agreement with the Teamster's unit on December 10, 2018 for the period of 2019-2022; and Whereas, the Personnel and Organization Committee discussed the differences between the collective bargaining agreement and current personnel policies, and concluded that it would be advisable to revise the Personnel Policies to match the Teamster's agreement: • Sick Time Policy increasing maximum accrual to 175 days, • Personal Time Policy—increasing allotment to 4 days per year, • Bereavement Leave Policy—added 5 day leave level • Longevity Policy—increased step values Whereas, the Personnel and Organization Committee discussed the revised Additional Time Policy for Exempt Employees that the Southern Cayuga Lake Intermunicipal Water Commission approved on December 6, 2018 and recommends the same revision for the Town's Exempt employees; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approve of the following revised Personnel Policies, effective January 1, 2019: • Sick Time Policy increasing maximum accrual to 175 days, • Personal Time Policy—increasing allotment to 4 days per year, • Bereavement Leave Policy—added 5 day leave level • Longevity Policy—increased step values • Additional Time Policy for Exempt Employees- allowing a maximum of 40 hours to roll into following year. Moved: Pamela Bleiwas Seconded: Rod Howe Vote: Ayes —Bleiwas, Howe, Leary, Levine, Goodman and Hunter 4. Consent Agenda TB Resolution 2018-166: Adopt Consent Agenda Resolved that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Town of Ithaca Abstract TB 2018-12-28 Pg. 2 Moved: Rod Howe Seconded: Eric Levine Vote: Ayes —Hunter, Levine, Howe, Leary, Goodman, and Bleiwas TB Resolution 2018-166a: Approval of Minutes of December 10, 2018 Whereas the draft Minutes of the December 10, 2018 meeting of the Town Board have been submitted for review and approval, now therefore be it Resolved that the Board approves the draft minutes, with changes, of the December 10, 2018 meeting of the Town Board. TB Resolution 2018-166b: Town of Ithaca Abstract No. 14 for FY-2018 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 1638 - 1738 General Fund Townwide 89,052.98 General Fund Part-Town 9,294.18 Highway Fund Town Wide DA 5,811.54 Highway Fund Part Town DB 102,554.94 Water Fund 17,755.41 Sewer Fund 404,967.18 Park Lane Water Main Improv—Hl 1 2,966.80 Sapsucker Woods Water Main—H12 2,781.37 Christopher Circle Water Main—H13 2,202.07 Ellis Hollow Water Tank—H10 12,865.02 Trumansburg Water Tank Replace—H9 4,222.70 Risk Retention Fund 81.00 Fire Protection Fund 255,000.00 Forest Home Lighting District 232.82 Glenside Lighting District 83.17 Renwick Heights Lighting District 105.50 Eastwood Commons Lighting District 208.83 Clover Lane Lighting District 24.72 Winner's Circle Lighting District 74.93 Burleigh Drive Lighting District 84.63 West Haven Road Lighting District 270.42 Coddington Road Lighting District 160.33 TB 2018-12-28 Pg. 3 � Trust and Agency 5,778.87 FTOTAL 916,579.41 5. Discuss Long Term Facilities Planning Mr. Goodman introduced the topic saying this occurred to him when the City started going through their assessment process for future facilities planning after the fire station issue and the ongoing space crunch and they asked if we would be interested in selling the parking lot. That made him think about our own long-teen planning if the town and staff continue to grow. He added that we have had requests about using space in our basement and the Consortium which will be using space downstairs for offices for the next few years as well as the County asking if we can store the voting machines. There are issues down there, but it could be evaluated and see if it is worthwhile. Mr. Goodman stated that his intention would be to establish a committee in January with Board members and staff and he asked people to think about it. 6. Executive session to discuss the possible acquisition of real property where public disclosure could affect the price Motion made by Mr. DePaolo, seconded by Mr. Levine, unanimous - 11:52 p.m. Motion to reenter open session made by Mr. Goodman, seconded by Ms. Hunter, unanimous - 12:27 p.m. 7. Adjournment 12:28 p.m. Motion to adjourn made by Mr. Levine, seconded by Ms. Leary, unanimous. 12:28 p.m. y Submittetw�' PAlette Rosa, Town Cler TB 2018-12-28 Pg.4