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HomeMy WebLinkAboutPB Minutes 1996-02-20I& 01 TOWN OF I'1 HACA PLANNING 130ARD 126 East Seneca Street Ithaca, New York 14850 Tuesday, February 20, 1996 AGENDA 7:30 P.M. Persons to be heard. 7:35 P.M. PUBLIC HEARING: Consideration of Preliminary and Final Site Plan Approval for the proposed renovation of approximately 33,000 square feet of interior space on the vacant first floor of the existing engineering and administration wing in the Axiohm facility for the relocation of Ithaco, to consist of light assembly and office space, located at 950 Danby Road on Town of Ithaca Tax Parcels No. 39- 1 -1.1, 39- 1 -1.2, and 39- 1 -1.4, "I" Industrial District. Axiohm I.P.B., Owner and Applicant; George W. Breuhaus, Agent, 8:10 P.M. PUBLIC HEARING: Consideration of a Recommendation to the Town Board regarding a Local Law amending the Town of Ithaca Zoning Ordinance rezoning lands on East King Road, consisting of 2.6 +/- acres, and designated as Town of Ithaca Tax Parcel No. 44- 1- 4.312, from MR Multiple Residence to R -15 Residence. Bill J. Manos, Owner, 4. Consideration of Acceptance of Draft Environmental Impact Statement for completeness and adequacy for public review for the proposed "Buttermilk Valley Estates" cluster subdivision of Town of Ithaca Tax Parcels No. 36 -1 -4.2 and 36 -1 -6, 74 +/- acres total, into 70 lots, approximately 4,150 linear feet of road, approximately 20 acres of permanent open space, and water and sewer facilities, to be located between 1146 and 1172 Danby Road, Residence District R -30 and Special Land Use District No. S -1. Walter and Joyce Wiggins, Owners /Applicants. 5. Consideration of a Sketch Plan for the proposed expansion of the Library Storage Facility (Library Annex) in Cornell's Precinct 7, to consist of a 14,000 +/- square foot addition for storage of low circulation library books and associated office space, a new loading dock, additional parking spaces and landscaping, located on Palm Road off Route 366 on a portion of Town of Ithaca Tax Parcel No. 64 -1 -1, consisting of 50 +/- acres, Special Land Use District (SLUD) No. 9. Cornell University, Owner /Applicant; Tim Martin, Agent. 6. Approval of Minutes: December 5, 1995, February 6, 1996, 7. Other Business. 8. Adjournment, Jonathan Kanter, AICP Director of Planning 273 -1747 NO'T'E: IF ANY MEMBER OF THE PLANNING BOARD IS UNABLE TO ATTEND, PLEASE NOTIFY STARR HAYS AT 273 -1747. (A quorum of four (4) members is necessary to conduct Planning Board business.) File Name: c:\ lfil es \ldevrevs\lblanks\D2- 20- 96.agd • 10 • TOWN OF ITHACA PLANNING BOARD NOTICE OF PUBLIC HEARINGS Tuesday, February 20, 1996 By direction of the Chairman of the Planning Board, NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Planning Board of the Town of Ithaca on Tuesday, February 20, 1996, at 126 East Seneca Street, Ithaca, N.Y., at the following times and on the following matters: 7:35 P.M. Consideration of Preliminary and Final Site Plan Approval for the proposed renovation of approximately 33,000 square feet of interior space on the vacant first floor of the existing engineering and administration wing in the Axiohm facility for the relocation of Ithaco, to consist of light assembly and office space, located at 950 Danby Road on Town of Ithaca Tax Parcels No. 39- 1 -1.1, 39- 1 -1.2, and 39- 1 -1.4, "I" Industrial District. Axiohm I.P.B., Owner and Applicant; George W. Breuhaus, Agent, 8:10 P.M. Consideration of a Recommendation to the Town Board regarding a Local Law amending the Town of Ithaca Zoning Ordinance rezoning lands on East King Road, consisting of 2.6 +/- acres, and designated as Town of Ithaca Tax Parcel No. 44-1 - 4.312, from MR Multiple Residence to R -15 Residence. Bill J. Manos, Owner. Said Planning Board will at said times and said place hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual impairments, hearing impairments or other special needs, will be provided with assistance as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Dated: Monday, February 12, 1996 Publish: Wednesday, February 14, 1996 Jonathan Kanter, AICP Director of Planning 273 -1747 t i 4 • 10 • TOWN OF ITHACA PLANNING BOARD NOTICE OF PUBLIC HEARINGS Tuesday, February 20, 1996 By direction of the Chairman of the Planning Board, NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Planning Board of the Town of Ithaca on Tuesday, February 20, 1996, at 126 East Seneca Street, Ithaca, N.Y., at the following times and on the following matters: 7:35 P.M. Consideration of Preliminary and Final Site Plan Approval for the proposed renovation of approximately 33,000 square feet of interior space on the vacant first floor of the existing engineering and administration wing in the Axiohm facility for the relocation of Ithaco, to consist of light assembly and office space, located at 950 Danby Road on Town of Ithaca Tax Parcels No. 39- 1 -1.1, 39- 1 -1.2, and 39- 1 -1.4, "I" Industrial District. Axiohm I.P.B., Owner and Applicant; George W. Breuhaus, Agent, 8:10 P.M. Consideration of a Recommendation to the Town Board regarding a Local Law amending the Town of Ithaca Zoning Ordinance rezoning lands on East King Road, consisting of 2.6 +/- acres, and designated as Town of Ithaca Tax Parcel No. 44-1 - 4.312, from MR Multiple Residence to R -15 Residence. Bill J. Manos, Owner. Said Planning Board will at said times and said place hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual impairments, hearing impairments or other special needs, will be provided with assistance as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Dated: Monday, February 12, 1996 Publish: Wednesday, February 14, 1996 Jonathan Kanter, AICP Director of Planning 273 -1747 -- OTOWN CLERK 273 -1721 • TOWN OF ITHACA 126 EAST SENECA STREET, ITHACA, N.Y. 14850 HIGHWAY 273 -1656 PARKS 273 -8035 ENGINEERING 273 -1747 PLANNING 273 -1747 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I, Starr Hays, being duly sworn Recording Secretary for the Town of I County, New York; that the following the sign board of the Town of Ithaca duly published in the local newspape ZONING 273 -1747 depose and say that I am the thaca Planning Board, Tompkins Notice has been duly posted on and that said Notice has been �r, The Ithaca Journal. Notice of Public Hearings to be held by the Town of Ithaca Planning Board in Town of Ithaca Town Hall, 126 East Seneca Street Ithaca New York, on Tuesday, February 20, 1996, commencing at 7:30 P.M. as per attached. Location of Sign Board used for Posting: Entrance of Town Hall. Date of Posting: Date of Publication: STATE OF NEW YORK ) COUNTY OF TOMPKINS ) February 12, 1996 February 14, 1996 SS.. Bulletin Board, Front Starr Recording Secretary, Town of Ithaca Planning Board, Sworn to and subscribed before me this 16th day of February 1996. • Filename: Starr \Agendas \PPAFF \02- 20- 96.PPA No Pub c. O TARY PUBLIC STATE OF :NEkYORK 4546 4'27 • • • I The Ithaca Journal Wednesday, February 14, 199Q { ITHACA BOARD OF n'of the Ghairmon finingg�Board, NO- NE BY GIVENO that �rings will be held nning Board of the thoca on Tuesday 20, ,1996, at 126 ast Seneca Street, Ithaca, Director of Planning 4-Y. at the following times 273-1747 ind an the following matters: Dated: February 12, 1996 i ':35 p.m. Consideration Sff February 1A, 1996' , 'reliminary an na e- lan Approval for the "pro-] nosed renovation of approx mately 33,000 square feet l )f interior space on the Yo -1 first floor of the existing I. angineering and administra -',. ion wing in the Axiohm fa- I cility for the relocation of It- i haco, to consist of light ! and office loco edl at 950 Danby sPace on Town of Ithaca Tax Parcels No. 39.1.1.11 39.11 .2 and 39. 1.1.4 "1" Industrial Dis- trict Axiohm I.P.B. , OwnerI and Applicant; George W. Breuhaus, Agent. 8:10 p.m. Consideration of a Recommendation to the Town l Board regardin a Lor4l Law amending the Town of Ithaca i Zoning Ordinance rezoning lands on, East King Road , consisting of 2.6t acres, and designated as Town of Ithaca., 'fax Parcel No. 44.1. 4.312, Strom MR Multiple Residence to R.15 Residence. Bill J. Manos Owner. 'Vd Planning Board will at said times and said place hear dill persons in support of such matters• or objections thereto. Persons may appear i byy agent or in person. Indi- v(dua s with visual impair- I ments, hearing impairments I or other special needs, will be provided with assistance as necessary, upon request. Persons - -desiring assistance l must make such a request not!, less than 48 hours prior to the time of the public hearingg lonotpan Kanter, AICP • • • TOWN OF ITHACA PLANNING BOARD FEBRUARY 20, 1996 FILED TOWN OF ITHACA Date —si5 /7 Clerk Z22xC. The Town of Ithaca Planning Board met in regular session on Tuesday, February 20, 1996, in Town Hall, 126 East Seneca Street, Ithaca, New York at 7:30 p.m. PRESENT: Chairperson Candace Cornell, James Ainslie, Herbert Finch, Robert Kenerson, Jonathan Kanter (Director of Planning), George Frantz (Assistant Town Planner), Daniel Walker (Town Engineer), John Barney (Town Attorney), ALSO PRESENT: George Breuhaus, Adolf Colletti, Don Moses, Attorney Matt VanHouten, Tim Martin, Mike Husar, Chairperson Cornell declared the meeting duly opened at 7:38 p.m. and accepted, for the record, the Secretary's Affidavit of Posting and Publication of the Notice of Public Hearings in Town Hall and the Ithaca Journal on February 9, 1996, and February 21, 1996, said Notice was served upon the applicants and /or agents, as appropriate, on February 23, 1996, Chairperson Cornell read the Fire Exit Regulations to those assembled, as required by Office of Fire Prevention the and New York Control. State Department of State, AGENDA ITEM: PERSONS TO BE HEARD There were no persons present to be heard. Chairperson Cornell closed this segment of the meeting. PUBLIC HEARING: CONSIDERATION OF PRELIMINARY AND FINAL SITE PLAN APPROVAL FOR THE PROPOSED RENOVATION OF APPROXIMATELY 33,000 SQUARE FEET OF INTERIOR SPACE ON THE VACANT FIRST FLOOR OF THE EXISTING ENGINEERING AND ADMINISTRATION WING IN THE AXIOHM FACILITY FOR THE RELOCATION OF ITHACO, TO CONSIST OF LIGHT ASSEMBLY AND OFFICE SPACE, LOCATED AT 950 DANBY ROAD ON TOWN OF ITHACA TAX PARCEL NOS, 39- 1 -1.11 39- 1 -1.21 AND 39- 1 -1.41 "I" INDUSTRIAL DISTRICT. AXIOHM I.P.B., OWNER AND APPLICANT; GEORGE BREUHAUS, AGENT, Chairperson Cornell declared the above -noted matter duly opened and read aloud from the Notice of Public Hearings as posted and published and as noted above. George Breuhaus of 179 Graham Road, Suite A, addressed the Board and stated that he is an architect and was representing Axiohm I.P.B. (Ithaca Printing Business) Mr. Breuhaus stated that originally the Axiohm building started out, in the 19501s, as a plant for NCR, was NCR until approximately 1992, when it was acquired by AT &T, as of January 1, 1995 it was spun off from AT &T as Axiohm I.P.B. Mr. Breuhaus stated that this has gone from a Planning Board Minutes 2 February 20, 1996 ADOPTED 3/5/96 large conglomerate as part of a large corporation to a smaller private company located here in Ithaca. Mr. Breuhaus stated that the applicant had submitted a narrative of the project, which gives a little history on employment, parking, and fire safety considerations. Mr. Breuhaus stated that at the peak of its employment there were approximately 2,000 people employed at this plant in three shifts, currently there are about 250 employed in one shift. Mr. Breuhaus stated that there are approximately 1,200 parking spaces on the site, most of which are currently not used. Mr. Breuhaus stated that there is a breakdown in the summary and the visitor lot is currently not used, the spaces that are located to the west, Ithaca College uses some of the upper parking spaces for their commuters, which is approximately 100 cars currently. Mr. Breuhaus stated that the space that Ithaco is looking to take is basically the first floor of the eastern part of the facility, the total building is about 260,000 square feet. Under the current employment and staffing, Axiohm could probably consolidate down to approximately 140,000 to 160,000 square feet, therefore, they abandoned the first floor, most of second floor, and occupy the third level of the tower which corresponds with the second level of the Engineering and Administration wing (E&A Wing). Mr. Breuhaus stated that the employees are scattered across both floors of the original • manufacturing wing, so there is room to consolidate, and they are looking for a way to cut down their costs. Mr. Breuhaus stated that they have identified a tenant, Ithaco, which has currently sold its facilities on Cherry Street. Ithaco is looking to take, primarily, the first level of the Engineering and Administration wing. Ithaco is very similar in nature to Axiohm. Axiohm does light manufacturing and assembling of printers, and engineering research. Mr. Breuhaus stated that, with him is Adolf Colletti, the Architect for Ithaco. Mr. Breuhaus stated that he would briefly describe the project changes. Mr. Breuhaus stated that there are no exterior changes proposed, the reason they are appearing before the Board is because they are looking to renovate approximately 30,000 square feet of the building space,, which is why they need to come before the Planning Board. From the standpoint of exterior changes, there are currently sufficient parking spaces adjacent to the building, and there will be no exterior changes. Chairperson Cornell opened this portion of the meeting to comments and discussion regarding possible environmental concerns. Chairperson Cornell stated that the Tompkins County Planning Department wrote a letter stating that they felt there were no significant deleterious impacts on inner - community interests or • roads. Planning Board Minutes 3 February 20, 1996 • ADOPTED 3/5/96 MOTION by Robert Kenerson, seconded by James Ainslie: • U WHEREAS: 1. This action is the Consideration of Preliminary and Final Site Plan Approval for the proposed renovation of approximately 33,000 +/- square feet of interior space on the vacant first floor of the existing engineering and administration wing in the Axiohm facility for the relocation of Ithaco, to consist of light assembly and office space, located at 950 Danby Road on Town of Ithaca Tax Parcels No. 39- 1 -1.1, 39 -1 -1.2 and 39- 1 -1.4, "I" Industrial District, Axiohm, I.P.B., Owner and Applicant, George W. Breuhaus, Agent, and 2. This is an Unlisted Action for which the Town of Ithaca Planning Board is legislatively determined to act as Lead Agency in environmental review with respect to Site Plan Approval, and 3. The Planning Board, on February 20, 1996, has reviewed and accepted as adequate the Short Environmental Assessment Form Part I prepared by the applicant, a Part II prepared by the Planning staff, a floor plan entitled " Axiohm - Ithaco," prepared by The Colletti Group, and dated 11- 13 -95, revised 1- 21 -96, and additional application materials, and 4. The Town Planning staff have recommended a negative determination of environmental significance with respect to the proposed site plan, as proposed; NOW, THEREFORE, BE IT RESOLVED: That the Town of Ithaca Planning Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form nor an Environmental Impact Statement will be required. There being no further discussion, the Chair called for a vote. Chairperson Cornell stated that the Conservation Board Environmental Review Committee had also reviewed this project and felt that there would be no significant environmental impacts due to this project. Board Member Robert Kenerson asked if Ithaco would have any chemical discharge from their operations. • U • Planning Board Minutes 4 February 20, 1996 ADOPTED 3/5/96 Adolf Colletti responded, Architect with the Colletti Group from Hamilton, New York, responded that there would be some minor assembly work that requires the spray of a varnish and there is a small hood in one of the rooms where they apply this varnish is not a heavy production plant. which exhausts to the exterior, but it is a negligible amount. Board Member Kenerson asked if there was any liquid discharge. Mr. Colletti responded, no. Chairperson Cornell stated that this building was previously approved for all of the uses that took place under NCR, and there were similar procedures. Mr. Colletti responded, yes, if anything the scale of what is produced here is much smaller. floor. Mr. UPS, etc., for the This company builds traction bars, that range in size from approximately 18 inches to approximately 30 inches long, and these bars are used for satellite guidance systems. Mr. Colletti stated that they produce about one a month, so it is not a heavy production plant. Chairperson Cornell asked if there would be an increase in the number of vehicle trips generated. Mr. over 200 Colletti people, Ithaco stated that the floor used to will be housing between house a 60 and little 70 people on that Express, uses except floor. Mr. UPS, etc., for the Colletti stated that things would come by the same carrier occasional special delivery. such as that Federal Axiohm Chairperson Cornell asked if there were any further questions related to possible environmental impacts of this project. There being no further discussion, the Chair called for a vote. Aye - Cornell, Ainslie, Finch, Kenerson. Nay - None. The MOTION was declared to be carried unanimously. Chairperson Cornell declared the Public Hearing for the matter of Preliminary and Final Site Plan Approval for the proposed renovation of interior space in the Axiohm facility for the relocation of Ithaco to be duly opened. Mr. Breuhaus stated that the original NCR Building was built back in the late 1950s before the Town had adopted any codes, so this building has been a good neighbor, it is a polling place, the Town of Ithaca has used its cafeteria numerous times'for public meetings in which the Board room would have been too small • • Planning Board Minutes 5 February 20, 1996 ADOPTED 3/5/96 for the number of people in attendance. Mr. Breuhaus stated that the building has been maintained and is a substantial building as possibly the biggest building within the Town for gross area in one building. The building has substantial fire safety measures as pointed out in the narrative, such as five zone sprinkler system, complete smoke and heat detecting system, and a 24 hour watchguard. Mr. Breuhaus stated that the watchguard will be a feature that the tenant will have advantage of. Chairperson Cornell asked if the public would continue to have use of the cafeteria. Don Moses of Axiohm responded, yes. Mr. Breuhaus stated that the first level of the engineering and administration wing would be used for a combination of office and design and the actual assembly of the traction bars. Mr. Breuhaus stated that it is a low - volume production company. Mr. Breuhaus stated that egress onto the site, in both locations, is controlled by traffic lights. There is ample truck maneuvering space on the back of the building, the truck docks that are currently facing the west will be used by both Axiohm and Ithaco, as per an agreement already made between them. Mr. Breuhaus stated that it is envisioned that Ithaco personnel will park on the north side of the lower lot and enter the building on the current entrance of the stair tower on the south. Axiohm is currently using only their employee entrance, the phones are answered by the guard, it is their intent to reopen the public lobby that occurs on the second level of main tower, which is also the first level of the E&A wing, which will be staffed with a full time receptionist. Mr. Breuhaus stated that Ithaco will have their own receptionist just inside the door. Members of the public can come in through the old main entrance, through the lobby, then into Ithaco space. Mr. Breuhaus and members of the Board discussed the differences between the existing floor plan and the proposed floor plan. (A copy of the existing floor plan is attached hereto as Exhibit #2. A copy of the proposed floor plan is attached hereto as Exhibit #3) Chairperson Cornell noted that this was a Public Hearing and asked if there was any member of the public that wished to speak. No one spoke. Chairperson Cornell closed the Public Hearing and brought the matter back to the Board for discussion. MOTION by Robert Kenerson, seconded by Herbert Finch: WHEREAS: • /f Planning Board Minutes 6 February 20, 1996 ADOPTED 3/5/96 1. This action is the Consideration of Preliminary and Final Site Plan Approval for the proposed renovation of approximately 33,000 +/- square feet of interior space on the vacant first floor of the existing engineering and administration wing in the Axiohm facility for the relocation of Ithaco, to consist of light assembly and office space, located at 950 Danby Road on Town of Ithaca Tax Parcels No. 39- 1 -1.1, 39 -1 -1.2 and 39- 1 -1.4, "I" Industrial District, Axiohm, I.P.B., Owner and Applicant, George W. Breuhaus, Agent, and 2. This is an Unlisted Action for which the Town of Ithaca Planning Board, acting as Lead Agency in environmental review with respect to Site Plan Approval, has, on February 20, 1996, made a negative determination of environmental significance, after having reviewed and accepted as adequate the Short Environmental Assessment Form part I, prepared by the applicant, and a Part II prepared by the Town Planning staff, and 3. The Planning Board, at a Public Hearing on February 20, 1996 has reviewed and accepted as adequate a floor plan entitled " Axiohm - Ithaco," prepared by the Colletti Group, and dated 11- 13 -95, revised 1- 21 -96, and additional application materials. NOW, THEREFORE, BE IT RESOLVED: 1. That the Town of Ithaca Planning Board hereby waives certain requirements for Preliminary and Final Site Plan Approval, as shown on the Preliminary and Final Site Plan Checklist, having determined from the materials presented that such waiver will result in neither a significant alteration of the purpose of site plan control nor the policies enunciated or implied by the Town Board, and 2. That the Planning Board hereby grants Preliminary and Final Site Plan Approval for the proposed interior renovations as shown on the floor plan entitled " Axiohm - Ithaco," prepared by the Colletti Group, and dated 11- 13 -95, revised 1- 21 -96, subject to the following condition: a. Submission of three copies of the final floor plan, revised to include the conditions shown on the Preliminary and Final Site Plan Checklist attached, for approval by the Town Engineer and Town Planner. Director of Planning Jonathan Kanter asked that Axiohm discuss anticipated future use of the remaining space in the building. • Planning Board Minutes 7 ADOPTED 3/5/96 Mr. Moses stated that the tenants organizations with similar needs. Mr. developers that only need office space computers, would be ideal tenants. February 20, 1996 of the building would be Moses stated that software and places to put their Chairperson Cornell asked how much space was available in this building. Mr. Moses stated that there is 100,000 square feet of space available, 33,000 square feet is proposed to be used by Ithaco, which would leave a remaining 70,000± square feet available. Chairperson Cornell asked if his intentions were to use the second floor of the building. Mr. Moses stated that the second floor of the E&A wing and probably two stories of the brick building could be available. Mr. Moses stated that Axiohm occupies that building now, but they could easily vacate it if a company was available that could fit into that space, and meet all of the requirements of the Town. Board Member Kenerson asked if access arrangements had been made with South Hill Complex which would be sharing the roadway • with this facility. Town Attorney John Barney responded, yes, and that it had been recorded already. Director of Planning Kanter stated that the only change that would occur is, when the South Hill Complex access is built, there would have to be a rearrangement of the visitor parking area, about 10 spaces would be lost and have to be reconfigured. Mr. Moses stated that South Hill Complex has a right -of -way so that they could come through the same traffic light that is used by Axiohm. Chairperson Cornell asked if any consideration had been given to timing the peak hours of traffic in and out of the two different complexes. Mr. Moses stated that Ithaco is basically an eight to five type shop. Axiohm's manufacturing wing has flexhours, so employees start, at the earliest, at five o'clock in the morning; and by 7:30 a.m. they are all there. Between 7 and 8:15 a.m. you have the office employees coming in to work. Mr. Moses, stated since there is a cafeteria in the building there are not as many people leaving the building at lunchtime. Mr. Moses stated, • regarding departure time, the people in manufacturing start leaving around 2pm, by 6:30 p.m. there may be one or two cars in the lot. Planning Board Minutes 8 February 20, 1996 • ADOPTED 3/5/96 Chairperson Cornell asked if there would be any activity on the weekends. Mr. Moses responded, only when working overtime. Chairperson Cornell stated that NCR had a very.good security system, and asked if that would be maintained. Mr. Moses stated that security would be maintained and that Burns International handled it for the building. Mr. Moses stated that they have a pin pad for access into the Axiohm area. There being.no further discussion, the Chair called for a vote. Aye - Cornell, Ainslie, Finch, Kenerson. Nay - None. The MOTION was declared to be carried unanimously. Chairperson Cornell stated, for the record, that she has used the cafeteria for a number of community functions and has always appreciated it. Chairperson Cornell stated that it is the • nicest spot in Town. Chairperson Cornell declared the matter of Preliminary and Final Site Plan Approval for interior renovations for Axiohm / Ithaco to be duly closed at 8:07 p.m. AGENDA ITEM: APPROVAL OF MINUTES - FEBRUARY 6, 1996. MOTION by James Ainslie, seconded by Robert Kenerson: RESOLVED, that the Minutes of the Town of Ithaca Planning Board Meeting of February 6, 1996, be and hereby are approved as written. There being no discussion, the Chair called for a vote. Aye - Cornell, Ainslie, Finch, Kenerson. Nay - None. The MOTION was declared to be carried unanimously. AGENDA ITEM: APPROVAL OF MINUTES - DECEMBER 5, 19950 MOTION by Herbert Finch, seconded by Robert Kenerson: RESOLVED, that the Minutes of the Town of Ithaca Planning Board Meeting of December 5, 1995, be and hereby are approved as written. Planning Board Minutes 9 February 20, 1996 ADOPTED 3/5/96 There being no discussion, the Chair called for a vote. Aye - Cornell, Ainslie, Finch, Kenerson. Nay - None. The MOTION was declared to be carried unanimously. PUBLIC HEARING: CONSIDERATION REGARDING A LOCAL OF A RECOMMENDATION TO THE TOWN LAW AMENDING THE TOWN OF ITHACA ZONING BOARD ORDINANCE REZONING LANDS ACRES, AND DESIGNATED AS 4.312, FROM MR MULTIPLE MANOS, OWNER. ON EAST TOWN OF RESIDENCE KING ROAD, CONSISTING OF 2.6± ITHACA TAX PARCEL NO. 44 -1- TO R -15 RESIDENCE. BILL J. Chairperson Cornell declared the above -noted Public Hearing duly opened and read aloud from the Notice of Public Hearings as posted and published and as noted above. Director of Planning Jonathan Kanter stated that this property is one of several parcels that the Town Board asked the Codes & Ordinance Committee (COC) to look at for rezoning. Mr. Kanter stated that there were several Multiple Residence zoned parcels, SLUDs and other similar types of zoned properties where • they had been zoned in conjunction with specific development proposals, and no development had occurred over a number of years. Mr. Kanter stated that this particular parcel was part of the piece zoned MR on East King Road, Mr. Kanter stated that the Board members had been supplied with a location map in their packets for this meeting. Mr. Kanter stated that this site is just east of what is now the Chase Pond Development on Saunders Road, and there was a much larger multi - family proposal back a number of years ago. Mr. Kanter stated that a Cornell University owned piece to the west was looked at, and the Planning Board recently recommended that piece of property be rezoned from MR to R -30. The Codes and Ordinance Committee recommends that the Manos parcel go from MR to R -15 because of the surrounding zoning and surrounding development, it is directly adjacent to Deer Run, and there is a subdivision currently going on to the west of this property. Chase Farm is located directly across the road. Mr. Kanter stated that he had supplied the Board Members with a proposed Local Law that would go before the Town Board with the Planning Board's recommendation for rezoning. Chairperson Cornell asked if any comments were received from Cornell Plantations. Mr. Kanter responded, no. Board Member Kenerson asked what the Hospicare parcel was • zoned. Planning Board Minutes 10 February 20, 1996 • ADOPTED 3/5/96 Mr. Kanter responded R -30 and the Chase Pond Subdivision is R -15. Chairperson Cornell asked if there was anyone present from the public that wished to speak. No one spoke. Chairperson Cornell closed the Public Hearing and brought the matter back to the Board for discussion. There being no further discussion, the Chair asked if anyone were prepared to offer a motion. MOTION by Herbert Finch, seconded by James Ainslie: WHEREAS: 1. The Town Board of the Town of Ithaca has requested that the Town of Ithaca Codes and Ordinances Committee conduct a townwide analysis of undeveloped parcels where current zoning may no longer be appropriate, and 2. The Codes and Ordinances Committee has completed such an analysis, and has recommended that a number of parcels be rezoned in order to be consistent with the Town of Ithaca Comprehensive Plan recommendations, and 3. A specific proposal of the Codes and Ordinances Committee is to rezone lands on East King Road owned by Bill J. Manos, consisting of 2.6 +/- acres, and designated as Town of Ithaca Tax Parcel No. 44 -1- 4.312, from MR Multiple Residence to Residence District R -15, and 4. The Town referred of Ithaca Codes said proposed rezoning and Ordinances to the Committee has Town of Ithaca Planning Board for their recommendation, and 5. The Planning Board, at a Public Hearing on February 20, 1996, has reviewed the Zoning Analysis: Vacant Parcels (MR, SLUD, BUS, IND) for the Cornell - East King Road Parcel (Draft 9/25/95) prepared by the Town planning staff, a Short Environmental Assessment Form Parts I and II prepared by the Town planning staff, and a draft Local Law amending the Town of Ithaca Zoning Ordinance Rezoning Lands on East King Road Owned by Bill J. Manos (Tax Parcel No. 44 -1- 4.312) from Multiple Residence to Residence District R -15, NOW, THEREFORE, BE IT RESOLVED: 1. That the Town of Ithaca Planning Board, pursuant to Article XIV, Section 78 of the Town Zoning Ordinance, hereby finds • that: r� U is Planning Board Minutes 11 February 20, 1996 ADOPTED 3/5/96 a. There is a need for the proposed zoning change in the proposed location; b. The existing and probable future character of the neighborhood in which the subject site is located will not be adversely affected; C, The proposed zoning change is in accordance with a comprehensive plan of development of the Town. 2. That the Town of that the Town of rezoning of Town described in the Residence to Res Ithaca Planning Board hereby recommends Ithaca Town Board approve the proposed of Ithaca Tax Parcel No. 44 -1 -4.312 as attached draft Local Law from MR Multiple idence District R -151 Chairperson Cornell asked Director of Planning Kanter how many other parcels there were to be considered by the Town for rezoning. Mr. Kanter responded that there is Noah's Boat Club /East Shore Sailing site, which is actively under consideration for Cornell's Lake Source Cooling project, that was taken back to Codes & Ordinances and it was then suggested to hold off until it is clear that the Cornell project will proceed. Mr. Kanter stated that the Ithaca College property on Danby Road located just north of the Ithacare property, was another site being considered for rezoning. After discussions with COC it was decided to hold off until there is a more appropriate zone is created, such as an educational /institutional -type of zone. There being no further discussion, the Chair called for a vote. Aye - Cornell, Ainslie, Finch, Kenerson. Nay - None. The MOTION was declared to be carried unanimously. This segment of the meeting was duly closed by Chairperson Cornell. Chairperson Cornell stated that the Tompkins County Environmental Management Council has published its first environmental directory, and presented a copy to Director of Planning Jonathan Kanter. • • • Planning Board Minutes 12 February 20, 1996 ADOPTED 3/5/96 AGENDA ITEM: CONSIDERATION OF ACCEPTANCE OF DRAFT ENVIRONMENTAL IMPACT STATEMENT FOR COMPLETENESS AND ADEQUACY FOR PUBLIC REVIEW FOR THE PROPOSED "BUTTERMILK VALLEY ESTATES" CLUSTER SUBDIVISION OF TOWN OF ITHACA TAX PARCELS NO. 36 -1 -4.2 AND 36 -1 -61 74± ACRES TOTAL, INTO 70 LOTS, APPROXIMATELY 4,150 LINEAR FEET OF ROAD, APPROXIMATELY 20 ACRES OF PERMANENT OPEN SPACE, AND WATER AND SEWER FACILITIES, TO BE LOCATED BETWEEN 1146 AND 1172 DANBY ROAD, RESIDENCE DISTRICT R -30 AND SPECIAL LAND USE DISTRICT NO, S -1, WALTER AND JOYCE WIGGINS, OWNERS /APPLICANTS. Chairperson Cornell declared the above -noted matter duly opened and read aloud from the Planning Board Meeting Agenda as posted and as noted above. Attorney Matt VanHouten, Representative for Walter Wiggins, addressed the Board and stated that Mr. Wiggins had expected to be here for the meeting, but was unable to make it and asked that he represent him at this meeting. Mr. VanHouten stated that there were two areas of concern that Mr. Wiggins had asked him to address. One concern is preservation of the wetland, and the second concern is the vegetative buffer on Lot No. 1 and Lot No, 70, Chairperson Cornell stated that the Conservation Board Environmental Review Committee had submitted comments to the Board, and the Planning staff had also provided the Board with their comments. (A copy of ERC comments is attached hereto as Exhibit #4) Chairperson Cornell stated that the Board wants some provision for the vegetative buffer they would in Lot No. 1 to be preserved. Mr. VanHouten stated that Mr. Wiggins will insure that the buffer is maintained by the use of restrictive covenants in the deed to that lot that would include prohibition of cutting of vegetation in the 30 foot buffer. Mr. VanHouten stated that he thinks that is a feasible alternative or solution to that concern. Chairperson Cornell stated that she thinks the Board has to make it specific, what type of buffer they would want. Director of Planning Kanter stated that he noted that on the plat that was submitted with the EIS, the 30 foot buffer line did not go all the way around Lot #2, and that should be added onto the plat when we get to that point. Mr. Kanter stated that these things should be ongoing considerations, and can be discussed as mitigating measures after the EIS has been accepted. Chairperson Cornell asked what was planned for Lot No. 70. • Planning Board Minutes 13 February 20, 1996 ADOPTED 3/5/96 Mr. VanHouten stated that Mr. Wiggins had indicated to him that he is willing to cooperate and take any measures necessary to maintain the water flow. Mr. VanHouten stated that Mr. Wiggins is aware of the concern over the wetlands and has indicated he would do whatever it takes to preserve that, although he did not give specific instructions as to what he intended to do to preserve that, but Mr. Wiggins wanted him to stress that he's willing to do whatever it takes in that area. Chairperson Cornell stated that the wetland should be left in tact, in the event that landowners complain about mosquitos, that all environmentally sound measures be taken regarding that situation. Mr. VanHouten stated in agreement with that. Chairperson Cornell issues to be addressed in Chairperson Cornell asked 70, that he thinks Mr. Wiggins is totally stated that the Board would like those detail when the time comes. about the vegetative buffer on Lot No, Mr. VanHouten stated that Mr. Wiggins has no intentions of • disturbing that buffer, which can be preserved in any way. Mr. VanHouten stated that Mr. Wiggins is willing to execute a restrictive covenant for that lot as well, since he would have control over that lot, it would not be a problem. lot. Board Member Kenerson asked if Mr. Wiggins had title to that Mr. VanHouten responded, yes. Director of Planning Kanter stated that staff feels that deed restrictions on both lots to address both of those issues would be appropriate. Board Member James Ainslie asked about the problem of the Town of Ithaca sewer going into the City of Ithaca sewer systems and causing overflowing under certain conditions, which had been discussed with Director of Engineering Daniel Walker at earlier meetings. Mr. Ainslie asked Mr. Walker if the Board could allow more development in that area before the problem is taken care of, Director of Engineering Daniel Walker stated that the Town of Ithaca and City of Ithaca are working on resolving the capacity problems in the City, and part of that is the Fulton • Street reconstruction, which will eventually take sewage from the South Hill, and relieve some of the stress of other portions of the City's system. Mr. Walker stated that the schedule for e • L� Planning Board Minutes 14 February 20, 1996 ADOPTED 3/5/96 completion of the major improvements should be done within five years to solve the problems that currently exist. Mr. Walker stated that they have replaced 1,200 feet of old clay tile sewer on Danby Road which decreased the frequency of overflows somewhat. Mr. Walker stated that the improvements already made should be able to handle the flow from the Ithacare development as well as the first phase of this development. Chairperson Cornell asked if the Board could put a condition upon approval to be sure this development does not cause additional problems. Attorney Barney stated that the SEQR Findings can be conditioned on certain steps or certain activities having occurred before further development transpires. Director of Planning Kanter stated that he had found in the DEIS, in Appendix C, Correspondence, there is a letter from the Tompkins County Health Department that was written for the Ithacare Environmental Impact Statement, Mr. Kanter stated that there is a note on the letter from the Health Department that says it is not a commentary on Buttermilk Valley Estates, but Mr Kanter stated that he thinks it is misleading to put that letter in this EIS, and he would recommend that it be deleted from what the Board accepts. Mr. Kanter stated that he feels that the letter regarding Ithacare is irrelevant and probably inappropriate to include it in the EIS. Mr. Kanter stated that he feels it would be better to wait for what the Health Department says regarding this specific EIS instead of pre- judging what their response will be. Director of Engineering Walker stated that Mr. Niederkorn put this letter in from the standpoint that this project is further upstream than the Ithacare project, and one of the questions that one of the Health Department raised as far as this project was the impact on the City flooding, and this is even further removed from the watershed. Attorney Barney asked if this letter was written after the Health Department sent a letter regarding both of these projects, with concerns about the sewage overflows, and then they sent a letter to Ithacare saying that they feel the process is such that they are not going to worry about it. Attorney Barney stated that he thinks that the letter has a little bit of relevance here because they are backtracking from what they said originally. Attorney Barney stated that the Board will ultimately want a letter from the Health Department specific to this EIS. • Director of Engineering Walker stated that for the final, the Town may want to contact the Health Department and ask if a letter can be written regarding this DEIS. • • U r Planning Board Minutes 15 February 20, 1996 ADOPTED 3/5/96 Chairperson Cornell asked if there were any further comments from the Board. There were none. Chairperson Cornell asked if anyone were prepared to offer a motion. MOTION by Herbert Finch, seconded by Robert Kenerson: Whereas, Applicants /Owners Walter J. and Joyce Y. Wiggins and William F. Albern, P.E., Agent, have requested Subdivision Approval from the Town of Ithaca Planning Board for the proposed 74.5 +/- acre Buttermilk Valley Estates Subdivision, to consist of 67 clustered lots, an 18 acre lot to be preserved as undeveloped open space, a .8 +/- acre lot to be a neighborhood park, and a 17 +/- acre lot which contains an existing wetland, inn, restaurant, barn and tennis facility, approximately 4,159 linear feet of road, and water and sewer facilities, to be located between 1146 and 1172 Danby Road, Residence District R- 30, Residence District R -15 and Special Land use District S -1, Town of Ithaca Tax Parcel No. 36 -1 -4.2 and 36 -1 -6, and Whereas, this is a Type I action for which the Town of Ithaca Planning Board is legislatively determined to act as Lead Agency in environmental review with respect to Subdivision Approval, and Whereas, the Town of Ithaca Planning Board made a Positive Declaration of Environmental Significance on December 6, 1994, directing Walter J. and Joyce Y Wiggins, Applicants and William F. Albern, P.E., Agent, to prepare a Draft Environmental Impact Statement (DEIS) to evaluate potential impacts of the proposed Buttermilk Valley Estates Subdivision, and Whereas, the Planning Board approved a Scoping Outline on January 17, 1995, to identify relevant environmental impacts to be addressed in the DEIS, and Whereas, Applicants /Owners Walter J. and Joyce Y. Wiggins, Applicants and William F. Albern, P.E., Agent, have prepared and submitted to the Planning Board on February 20, 1996, a DEIS which has examined possible environmental impacts; Now, therefore, BE IT RESOLVED, Planning Board, as Lead Agency, on F finds that the DEIS for the Buttermi is satisfactory with respect to its for the purpose of commencing public that the Town of Ithaca ebruary 20, 1996, hereby lk Valley Estates Subdivision scope, content, and adequacy review, and U • Planning Board Minutes 16 February 20, 1996 ADOPTED 3/5/96 BE IT FURTHER RESOLVED, that a public hearing on the DEIS be scheduled by the Planning Board for March 19, 1996, to obtain comments from the public on potential environmental impacts of the proposed action as evaluated in the DEIS, and to consider Preliminary Subdivision Approval for the proposed Buttermilk Valley Estates Subdivision, and BE IT FURTHER RESOLVED, that the Town of Ithaca Planning Board hereby directs the Town of Ithaca Planning Staff to take those steps, including filing a Notice of Completion of the DEIS and Notice of SEQR Hearing, as required under 6 NYCRR Parts 617.10 and 617.21 and distributing the DEIS to all involved and interested agencies and the public, as may be necessary or appropriate to commence the public review of the DEIS. There being no further discussion, the Chair called for a vote. Aye - Cornell, Ainslie, Finch, Kenerson. Nay - None. The MOTION was declared to be carried unanimously. Attorney VanHouten thanked the Board on behalf of Mr. Wiggins. Chairperson Cornell declared the above -noted matter duly closed at 8:37 p.m. AGENDA ITEM: CONSIDERATION OF A SKETCH PLAN FOR THE PROPOSED EXPANSION OF THE LIBRARY STORAGE FACILITY (LIBRARY ANNEX) IN CORNELL'S PRECINCT 7, TO CONSIST OF A 14,000± SQUARE FOOT ADDITION FOR STORAGE OF LOW CIRCULATION LIBRARY BOOKS AND ASSOCIATED OFFICE SPACE, A NEW LOADING DOCK, ADDITIONAL PARKING SPACES AND LANDSCAPING, LOCATED ON PALM ROAD OFF ROUTE 366 ON A PORTION OF TOWN OF ITHACA TAX PARCEL NO, 64 -1 -1, CONSISTING OF 50± ACRES, SPECIAL LAND USE DISTRICT (SLUD) NO. 9. CORNELL UNIVERSITY, OWNER /APPLICANT; TIM MARTIN, AGENT. Chairperson Cornell declared the above -noted matter duly opened and read aloud from the Planning Board Meeting Agenda as posted and as noted above. Tim Martin, Project Manager for Cornell University Library Storage Facility, addressed the Board and stated that he was very interested in receiving any advice and input the Board can give to make this process successful. Mr. Martin stated that with him tonight is Mike Husar from the architectural firm for this project serving Cornell University. Mr. Martin stated that the • Board should have received the site design criteria, which is a document that CU prepares and is approved by the Board of • 0 Planning Board Minutes 17 February 20, 1996 ADOPTED 3/5/96 Trustees, which defines the planning constraints as Cornell sees them for the project. Also, the Board was provided with a small site plan that roughly illustrates the location of the project and the proposed addition. Board Member Herbert Finch stated, for the record, that he is employed by the Cornell University libraries and although he has not been involved in planning this presentation, he will excuse himself from comment and voting on the matter. Chairperson Cornell stated that the Board would appreciate any insight Mr. Finch may have. Mr. Martin showed the Board several photo boards of the building to help orientate the Board Members and to get an idea of what is visible from several directions. There were photos of the existing building front, a ground level view of the building from the northwest side of the facility, and as the building is viewed from the southeast toward the East Ithaca Recreation Way, Mr. Martin stated that from the Recreation Way the building is fairly concealed because of the existing foliage and the number of large trees around the facility. There were also photos showing the view of the building from the southwest and the northeast. Mr. Martin stated that as part of the FRDS project, the slopes to the southeast toward the recreation way would be eased, and as part of this project the vegetative screening would be increased. Mr. Martin stated that the addition would be metal siding, 30 feet high, and the main portion of the building to hold a triple deck for storage of books and other archival storage. Mr. Martin stated that part of the proposal is to add an office wing on the north side of the existing building, and the additional storage facility addition would be on the east side of the existing building. Mr. Martin stated that the archival additional is likely to be approximately the same height as the annex or slightly higher. Chairperson Cornell asked if the additions would be attached, because looking at the drawing being presented, there appears to be some space between the annex and the addition. Mr. Martin stated that they will be attached, and the drawing is conceptual, but it is anticipated that both additions will be directly attached to the existing facility. Mr. Martin stated that additional parking would be provided, and they are proposing a lot that will hold approximately 20 cars. Mr. Martin stated that the staffing of this building is approximately seven full time people, Cornell is providing parking for 20 to allow for both service vehicles and to allow for visitors because this facility will include a reading room where faculty and students can come and peruse the materials in the collection. Planning Board Minutes 18 1 February 20, 1996 0 ADOPTED 3/5/96 Chairperson Cornell asked how many people work there now. Mr. Martin stated that there are currently two conservators, two others who operate the present annex, plus one part time. Attorney Barney stated that there were nine employees listed in the materials presented. Mr. Martin stated that the current plan was to add seven employees, apparently with an archivist and the conservator, the count was nine, total. Chairperson Cornell asked if the total number of employees would be 15 or so. Mr. Martin stated that he thought that the total would be nine to ten employees. Mike Husar addressed the Board and stated that the first two years has a staffing requirement of four people out of the group which are dedicated to transfer of materials from the 16 other libraries on campus into the archive facility. Cornell is looking at taking 2,000 volumes a day, over a 250 day period of a • year of material that is brought in from the other libraries, bar coding and processing the material and getting it on the shelves. Mr. Husar stated, after that two year period, the assumption is that the four temporary staff will either be relocated or no longer be required. Board Member Kenerson asked if there was a way of measuring anticipated use by others anticipate that come in for research. Chairperson Cornell stated that she was still confused regarding the number of employees for this project. Mr. Martin stated that his understanding was that after the move, there will be seven additional people on this site full time, which sounds like 11 full time people to him, but that point will have to be clarified. Mr. Martin stated that Cornell's intention is to add at least another storage module to the one being proposed currently • within the next 10 to 15 years. Mr. Martin stated that when that was done, the boundaries of the site would have to be adjusted to agree with the SLUD. Mr. Martin stated that the boundaries Mr. Martin stated that would be fully explained when brought back to the Board for a formal approval. Mr. Martin stated that they anticipate light use for reader services. Mr. Martin stated that most of the activity for this facility will be for orders from the main campus. Chairperson Cornell stated that she was still confused regarding the number of employees for this project. Mr. Martin stated that his understanding was that after the move, there will be seven additional people on this site full time, which sounds like 11 full time people to him, but that point will have to be clarified. Mr. Martin stated that Cornell's intention is to add at least another storage module to the one being proposed currently • within the next 10 to 15 years. Mr. Martin stated that when that was done, the boundaries of the site would have to be adjusted to agree with the SLUD. Mr. Martin stated that the boundaries Planning Board Minutes 19 February 20, 1996 Is ADOPTED 3/5/96 illustrated are what the project. The boundaries boundary along the Casca service road and a width requirement as set forth SLUR requirements imply for this shown are taken from the natural dilla gorge to the center line of the that generates the minimum area in SLUD No, 9. Attorney Barney asked if the southerly boundary was taken from the boundary of the natural area along the Cascadilla gorge. Mr. Martin stated that was taken from the boundary of the natural area as shown in the SLUD. Mr. Martin asked Attorney Barney is the boundary of the SLUD the boundary of the natural area or the center line of the creek. Director of Planning Kanter stated that the boundary is the center line of the creek. Mr. Kanter stated that the natural area is within the SLUD, and the boundary of the Natural area was determined during the SLUD process. Mr. Martin asked if Cornell should calculate the minimum area requirement for this development based on the assumption that Cornell should use the natural areas. Attorney Barney stated that he did not think so, he thought that the SLUD states that the natural areas are excluded from unbuildable area calculations. Mr. Martin stated that Cornell would allocate as much property as would be required, whether that would be based on present development or future development is something that can be discussed. Board Mr. Martin stated that the natural areas were not included in their calculations. to be a different height than the annex. Director of Planning Kanter stated that there is supposed to be a 75 foot setback, of no building, from the natural areas. Mr. Kanter stated that he believes that the 75 foot setback area can be considered as part of the open space of a site. Mr. Martin stated that Cornell would allocate as much property as would be required, whether that would be based on present development or future development is something that can be discussed. Board Member James Ainslie asked Mr. Martin if the addition was going to be a different height than the annex. Mr. Martin responded, yes, and it is because of the method of storage, and in this portion of the building it is sort of a cat -walk system with multiple stacks of material. The method of storage being proposed is very much like pallet storage, the shelving will be 30 feet high, there will be vehicles in the • building that give you access 30 feet in the air in order to access books or archival storage material. Mr. Martin stated that the reason it is slightly higher is because it allows the • • • Planning Board Minutes 20 ADOPTED 3/5/96 February 20, 1996 most efficient arrangement of this type of storage. The current estimate is that the addition will be four or five feet higher than the annex. Board Member Ainslie asked if the roofs of these buildings would be flat, with no pitch at all. Mr. Husar stated that the roofs would be pitched enough to drain only. Chairperson Cornell stated that in the County's comments about this project, they had voiced a concern about any erosion and sediment entering into Cascadilla Creek. The Town of Ithaca Conservation Board Environmental Review Committee reviewed the project and expressed that as a concern they had as well. Chairperson Cornell asked that Mr. Martin address the drainage issue for this project, as well as, where the second addition would go. Mr. Martin stated that the future addition would go to the east of the addition that is currently being proposed, and replicate the first module. Mr. Martin stated that the FRDS project has been approved which deals specifically with drainage from this whole area and also improvement of the embankment where the old dump was. Mr. Martin stated that what Cornell would first want to do is identify whether or not that drainage system that has been engineered and approved, can accommodate the additional runoff from this facility; secondly, we would depend on the strategy FRDS presents, where water is not directed at the embankment, it is directed to natural washers on either side of the area. Mr. Martin stated that the concern about erosion of that bank being dealt with in some degree by that strategy and FRDS. Mr. Martin stated that they would bring to the Planning Board a demonstration that all of the conditions of the FRDS project are not altered by this proposal, and that there is adequate erosion control specifications for the disturbances that occur during construction, which is standard operating procedures. Chairperson Cornell asked if these buildings are specially built for maintaining collections. Mr. Husar stated that the functional issues of the building will give the Board a sense of the constraints that they are under in trying to develop some architectural statement. Mr. Husar stated that the storage building would consist of modules and the high bay shelving. Modules like these have been developed around the country by the consultant that Cornell University has hired, and the most successful of these modules are at Harvard. The modules attempt to establish an environment for the books that will allow them to be archived for an extended 4 • Planning Board Minutes 21 February 20, 1996 ADOPTED 3/5/96 period of time. Cornell University is arguing over whether the interior temperature can be reduced from 62° F and 406 humidity, to 55° F and 306 humidity in order to bring in things like microfiche and microfilm and not have a separate storage module specifically refrigerated for that. Mr. Husar stated that because it is such a tight envelope, this storage module will be just a big box. They are proposing a bearing structure on the long walls, long span joists across to provide a vapor tight envelope which will allow those environmental conditions to occur. Mr. Husar stated that the Board had been given a schedule for the project, and one of the engineers' concerns is that masonry walls in the winter could cause a lot of problems because there is a lot of temporary heat involved. They are investigating a structural pre -cast panel which is a warehouse panel that can be extruded with a certain low level of patterning on the exterior face. Director of Planning Kanter stated that the preliminary report also mentions a reorientation of the front of the building to the new service road, and asked whether any entrance facade design is being considered. Mr. Husar stated that the entrance facade was being • developed within the next two weeks. Mr. Husar stated that they were considering a block face which will allow for some texture and color on that facade. Mr. Husar stated that there were currently two elements that are occurring; one is a van garage which is the primary means of bringing books in, and the other is the occasional loading dock which is for a shipper or carrier to come in and off -load the cartons. Both of those docks are occurring, in plan, at opposite ends of the building, the east end they are developing the intermittent receiving for the occasional carriers, and on the west end, next to the original loading dock and storage, would be coming in off the parking lot itself, will be for van storage. Mr. Husar stated that they are considering allowing the use of the original parking for staff and minor service - oriented parking, and visitor parking will be completely separated form the service trucks and regular staff cars. Board Member Kenerson asked if this would be placed on a slab so there will not be much excavation or the need to relocate excavated materials. Mr. Husar stated that they have done some test pits in the area and the engineers are concerned that the soil may not be suitable for the compaction they will be needing for this purpose. Mr. Husar stated that they are looking for a super- level and super -flat system, which is a type of concrete pour that is seen on roadways. This will be an on -grade system, they must be sure that there is no deflection or settling under it, so • • Planning Board Minutes 22 February 20, 1996 ADOPTED 3/5/96 there will be a lot of engineering fill concerns. Mr. Husar stated that Cornell is conducting geotechnical studies currently. Director of Engineering Walker asked if there was any portion of the building over the landfill area. Mr. Husar responded, there were two pits that did find some material that would indicate the landfill area. Mr. Husar stated that they are in the process of having Cornell do some transverse trenches to determine the extent of FRDS, and on the basis of that they will take a very close look at the footprint to see if the impact can see if it can be minimized. if they need to consider a different Mr. Martin stated that the greatest concern is whether there is incinerator ash present in the old fill area, and they are investigating whether they can build without altering the soil conditions. Mr. Martin stated that is being investigated. Chairperson Cornell stated that will be an issue that the Board will need details about when the information is made available. Mr. Martin stated that they are trying to determine the extent of the problem to see if it can be avoided or if they need to consider a different location to build. Director of Planning Kanter stated that issue should be addressed in the Environmental Assessment Form prior to site plan review. Board Member Ainslie asked if it was true that books are the heaviest commodity to contain as far as structure. Mr. Martin stated that the density with which they will be storing things causes a huge live -load on the slab that is supporting the whole system. Normally you might have 100 pound live - loads, this project will be having approximately 800 pound live- loads. Chairperson Cornell asked what the timing was for the FRDS project. Director of received approval late to start it summer, assuming Engineering Walker stated for the fill permit last so that are talking about they have the money to do that Cornell had fall, but it was too this spring and it. Chairperson Cornell asked if it was important that the FRDS project be completed before this project is started. s • VA • Planning Board Minutes 23 ADOPTED 3/5/96 Director of Engineering Walker standpoint, it should not impact it, they have to move material with the impact the FRDS project because they the fill over and re -bury it, February 20, 1996 stated, from an engineering the only potential is that library project that might may decide to push some of Mr. Martin stated that should be clarified within the next few weeks. Chairperson Cornell stated that the Conservation Board Environmental Review Committee specifically asked that a drawing be supplied to demonstrate the visual impact of the building, for both phases, from the Recreation Way, Mr. Martin stated that they intend to take photographs to demonstrate whether or not the building can be seen and how much of it is visible. Chairperson Cornell stated that the runoff, the size of the parking lot, the number of employees, and the visual impacts, are all concerns that need to be considered and addressed. Director of Planning Kanter stated that the Design Report included a reference to a major through street, the section of Palm Road which is to the north of the annex, will eventually become a major through street as Precinct 7 develops. Mr. Kanter stated that he thinks that reference was meant to indicate what was included in Figure 10 from the Precinct 7 Generic Environmental Impact Statement that shows routes under study for an east /west service road to serve additional development within Precinct 7. Mr. Martin stated that because of that plan, Cornell is inclined to put as few curb cuts along that road as possible, which is a good traffic control policy. Mr. Martin stated that it is not intended to be anything more than a connecting road within Precinct 71 Chairperson Cornell asked if there was any further discussion. There being none, Chairperson Cornell declared this matter to be duly closed at 9:20 p.m. OTHER BUSINESS. Chairperson Cornell stated that from March 7, to March 14, 1996 is National Trail and Greenway Week. • • Planning Board Minutes ADJOURNMENT 24 ADOPTED 3/5/96 February 20, 1996 Upon MOTION, Chairperson Cornell declared the February 20, 1996, Meeting of the Town of Ithaca Planning Board to be duly closed at 9:24 p.m. DRAFTED: 2/22/96.srh Re ectful, y� submitted, Starr Hays ,a Recording Secretary, Town of Ithaca Planning Board. Maw r/B y t, Administrative Secretary. rc y o— a C b Q LO N %D 0� �D N 2 Q h n 0 0 DOOR SCHEDULE Wu 1 Tyrrs: NEW FULL GLASS. METAL FRAMED DOORS. 6'0 -.6'6- WITH SMOKED OI NEW WALL: 3 -516' METAL STUDS • 16. O.C. WITH 1120 GYP. BAD. EACH TEMPERED GLASS. 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