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HomeMy WebLinkAboutTB Minutes 2010-02-22 Study Session of the Ithaca Town Board Monday, February 22, 2010 at 4 : 30 p. m . y Agenda 1 . Call . to Order 2 . Report from Community Science Institute — Steve Penningroth 3 . Consider guidelines for MOU and Conservation Easement re : Northeast 4 . Report from Town Supervisor and Town Officials a . Update - County Treatment Capacities for Water & Wastewater - J . Weber 5 . Report from Town Committees Budget Personnel Planning Public Works Operations Codes and Ordinances Comprehensive Plan Trails & Parks Others 6 , Intermunicipal Organizations a . Health Consortium — J . Drake 7 . Scheduling of SAC Meetings 8 . Consider approval of an Electrical/Code Enforcement Officer Position 98 Consider setting a public hearing regarding a Local Law amending Chapter 250 of The Town of Ithaca Code , Titled "Vehicles and Traffic , " by prohibiting parking or idling 125 (changed after sendout) feet east and west of the crosswalk on both sides of Winthrop Drive . " 10 . Town of Ithaca Abstract 11 . Approval of Minutes February 23 , 2009 12 . Review of Correspondence 13 . Consider entering executive session to discuss the acquisition of real property . 149 Consider Adjournment Town of Ithaca Town Board Sign-In Sheet Meeting Date: Please Print your r ation to ensure accuracy in the meeting minutes Print Name Print Address a-mail 1A 2,0 m 1 40 sE- P/vLt4 � Ct'U-:S TU KY B&Tc L IS MilAr-kI sr Au �a L 24 v • co/+2 3 Pp afQ Ineib X38 CA'(N in e 15845 HA YR /Ro r L 1 d &Sk 2 54Z vi Goo vie \ oZ JC4 S i Study Session of the Ithaca Town Board ' Monday , February 22 , 2010 at 4 : 30 p . m . Final Minutes Call to Order -- Meeting was called to order at 4 : 35p . m . Board Member Riha and Judy Drake were absent . Agenda Item : Report from Community Science Institute — Steve Penningroth ( See Attachment # 1 ) Steve Pennigroth from the Community Science Institute gave a presentation on the research and testing that they have done over the past 3 years . The Town funds a portion of the research . He went over how the testing is done , and what it tells them . He stated that he was not used to looking at data for policy setting guidelines , but he did try to look at it that way and give the Board data that they could use as a base of knowledge from which to start . The Board had questions about the training and process involved in taking the samples and asked what they could do to limit the levels . Mr. Pennigroth did say that a huge contributor is agriculture , lawns , golf courses , and sport fields as far as phosphorus levels and that limiting those pollutants would help . He also discussed sedimentation levels and stated that Ithaca is a natural wetland and what is happening is that the land is trying to convert itself back to wetland naturally . There are options to control this , such as the Stream Setback Law and dredging , but he did not want to state a policy recommendation . Discussion followed . Agenda Item : Consider guidelines for MOU and Conservation Easement re : Northeast Supervisor Engman gave a brief update on the issue and reported that at the Planning Committee Meeting , it was requested that Board Members who had ideas on what should be in the MOU should submit them to Jonathan and that they would be compiled and discussed at the Town Board meeting . The idea is to put together a negotiating team to meet with Cornell and Briarwood II representatives regarding the conservation easement . Supervisor Engman added that the Town Board is not making a decision because of threats of being sued . He stated that the Town gets threats all the time and that what the Town is trying to do is protect that which is valuable while allowing development if it is feasible . Discussion followed regarding who would be on Ahe negotiating team and the need for parameters . The need for good communication between the team and the Board was emphasized . Supervisor Engman moved to establish a negotiating team and Councilwoman Leary seconded . Discussion followed on exactly who would be on the team and why. The issue was what the parameters would be , and it was discussed that the negotiating team would develop these and bring them back to the full Board for approval , whether Town Board Minutes : February 22, 2010 that approval was unanimous or not . The motion was approved to set up a negotiating team to begin developing a very clear map of what areas are to be considered for the conservation easement which would be brought back to the Board . The Board would meet at the end of this meeting in Executive Session with Counsel to discuss the acquisition of real property , which may give more parameters for the Team to use . Agenda Item : Report from Town Supervisor and Town Officials Supervisor Engman summarized his written report . There was some discussion on the billing issue with the Town of Ulysses . Update - County Treatment Capacities for Water & Wastewater - J . Weber Jim Weber gave a summary on the TG Miller 15 -year update report . Mr. Weber said there were no surprises in the report . The County will be giving a presentation at the Public Library on March 4 th Town Clerk's Office Remodeling Paulette Terwilliger distributed a plan for the remodeling of the Town Clerk's office to make it more user friendly and welcoming to the public . Agenda Item : Report from Town Committees Budget -- Meeting Wednesday Personnel — Discussed the Code position Planning — Setting priorities , revisiting Scenic Viewsheds Public Works — Changed meeting time to 10 : 30 and Staff will be asked to come only if their area of expertise is needed , so there are fewer wasted staff hours . Operations — Looking into changing the Property Maintenance Law for better enforcement mechanism . Codes and Ordinances — Supervisor Engman reported TCCOG progress with the gas drilling issue and local laws Comprehensive Plan — Review of 1993 Plan is done and meetings are now going to be held twice a month instead of breaking off into smaller committees . Trails & Parks Others Intermunicipa/ Organizations Health Consortium — Ms . Drake was absent , but Supervisor Engman stated that they are still working on the Union Representation and the changes are significant enough that it will come back to the Board for approval Agenda Item : Scheduling of SAC Meetings There was discussion regarding the Board 's wish to attend SAC meetings , but that the time does not work for them . It was decided that the Agenda Setting SAC would be moved to 3 : 30 prior to the Town Board Study Sessions and the newspaper would be notified of this change and the possibility of a quorum being present . Page 2 of 6 Town Board Minutes : February 22, 2010 Agenda Item : Consider Approval of an Electrical/Code Enforcement Officer Position Councilwoman Hunter asked that in the future , a more complete financial impact be given such as retirement costs , etc . TB RESOLUTION NO . 2010-050 : Creation Civil Service Classification : Electrical & Code Enforcement Officer WHEREAS , the Town of Ithaca established compliance under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of Civil Service Laws , Rules and Regulations ; and WHEREAS , by regulation of Civil Service Law the Town must create a position and approve the job description before making an appointment ; and WHEREAS , the Town has determined the appropriate position desired is an Electrical & Code Enforcement Officer; Now, therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby establish the following position in accordance with the applicable New York State and Tompkins County Civil Service rules : 1 . The following position is established and is a position in the competitive class pursuant to Section 44 of the Civil Service Law : (a) (One) — Electrical & Code Enforcement Officer And be it further RESOLVED , the Town Board does hereby approve the attached job description for the said position ; and be it further RESOLVED , the Town Board approves the said position being in the Job Classification "N " ; and be it further RESOLVED , the Human Resources Manager is directed to coordinate any necessary filing with Tompkins County Personnel Department to obtain certification of the position . MOVED : Councilwoman Leary SECONDED : Councilman DePaolo Page 3 of 6 Town Board Minutes : February 22 , 2010 VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilwoman Riha , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilwoman Hunter, aye ; Councilman DePaolo , aye . Motion Carried - unanimous Agenda Item : Consider setting a public hearing regarding a Local Law amending Chapter 250 of The Town of Ithaca Code, Titled "Vehicles and Traff ic, " by prohibiting parking or idling 125 feet east and west of the crosswalk on both sides of Winthrop Drive. " TB RESOLUTION NO . 2010-051 : Set a Public Hearing Regarding a Local Law Amending Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic , " to Prohibit. Vehicles from Standing Within 125 Feet of Either Side of the Winthrop Drive Crosswalk Located East of Brandywine Drive RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York, on the 8th day of March , 2010 , at 6 p . m . for the purpose of considering a proposed LOCAL LAW AMENDING CHAPTER 250 OF THE TOWN OF ITHACA CODE , TITLED "VEHICLES AND TRAFFIC , " TO PROHIBIT VEHICLES FROM STANDING WITHIN 125 FEET OF EITHER SIDE OF THE WINTHROP DRIVE CROSSWALK LOCATED EAST OF BRANDYWINE DRIVE ; and FURTHER RESOLVED , that at such time and place all persons interested in the proposed amendment may be heard concerning the same ; and FURTHER RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York, and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Councilwoman Hunter SECONDED : Councilman Goodman VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilwoman Riha , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilwoman Hunter, aye ; Councilman DePaolo , aye . Motion Carried - unanimous Executive session to discuss the acquisition of real property Motion made by Councilman Goodman and seconded Councilman Levine to enter executive session to discuss proposed acquisition of real property where publicity would substantially affect the value thereof and to discuss proposed litigation . Unanimous . Page 4 of 6 Town Board Minutes : February 22 , 2010 A motion was made by Councilman Goodman and seconded by. Councilwoman Leary to adjourn executive session and resume regular session at 8 : 34 p . m . Agenda Item : Approval of Minutes February 23 , 2009 TB RESOLUTION NO. 2010-052 : Approval of Minutes of February 23 , 2009 WHEREAS , the draft minutes of the February 23 , 2009 Study Session of the Town Board have been submitted for review and approval ; THEREFORE BE IT RESOLVED , that the governing Town Board hereby approves the submitted minutes as the Final minutes of the February 23 , 2009 Study Session of the Town Board of the Town of Ithaca . MOVED : Councilwoman Hunter SECONDED : Councilwoman Goodman VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilwoman Riha , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilwoman Hunter, aye ; Councilman DePaolo , aye . Motion Carried - unanimous Agenda Item : Town of Ithaca Abstract TB RESOLUTION NO . 2010-053 : Town of Ithaca Abstract WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 8000 - 8039 General Fund Town wide 12 , 390 . 70 General Fund Part Town 4,207. 80 Highway Fund Part Town 3, 947 . 31 Water Fund 41669 .52 Sewer Fund 11159. 18 Warren Road Walkway Trurnansburg Rd Water Main Improvement Fire Protection Fund Forest Home Lighting District 58 .54 Glenside Lighting District 23 .23 Page 5of6 Town Board Minutes : February 22 , 2010 Renwick Heights Lighting District 30. 96 Eastwood Commons Lighting District 42 . 32 Clover Lane Lighting District 5 .37 Winner's Circle Lighting District 8 .03 Burlei h Drive Lighting District 18 . 73 West Haven Road Lighting District 74. 30 Coddin ton Road Lighting District 43.24 Trust and Agency TOTAL 2609.23 MOVED : Councilman Goodman SECONDED : Councilwoman Leary VOTE : Supervisor Engman , aye ; Councilwoman Leary , aye ; Councilwoman Riha , aye ; Councilman Goodman , aye ; Councilman Levine , aye ; Councilwoman Hunter, aye ; Councilman DePaolo , aye . Motion Carried - unanimous Agenda Item : Review of Correspondence Consider Adjournment Motion to adjourn made by Councilman Goodman and seconded by Councilwoman Leary . Meeting was adjourned at 8 : 35 p . m . Page 6 of 6 Town Board 2 - 22 - 2010 Attachment # 1 ct O M � U ,--� 4=� ct , � Q O ct a/ O p 42 Un O O ° � rEM4 Q, G4 fs, . ,`� U U rr� . J Ct � s:L4 � `� C ct ct -, �+ . � CCU . . CA E a Con Z °� . 0 ?ENO ;Moo O O con cl O O U 40 . Y i � 1f •! �f _ �� is 1K% � 4e• s: .. .. � V. ' <�. ,i or 0 If All dkqq • ..4Y 1 • ) I �\ � 1 'sue 1 . 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'gymm o e W 1 ffISSS cz • CD p • � O 2 cc Q :.. ..� LL . • 1 1 0 0 0 • 0 0 0 • mlwooL/saiuoloo 94unoo • GBOAGAV O O ° � a ct coo cn Q POO 1 � � U p • � U owl Ct U U C*40 gmo O b,A • � c� O � b,A �-' 4MMI) • rmm � b1J P:j $: 0 CA O U O CI O U roc v O � C/' . U PM W o 0 0 TOWN BOARD STUDY SESSION FEBRUARY 22 , 2010 1 . The beginning of 2010 has been quite calm and relatively stress-free compared with the past couple of years . That is primarily due to the completion of the major contracts requiring negotiation : our first union contract with the Teamsters, Fire with the City of Ithaca, Fire 2 % with the City and Village of Cayuga Heights, the Recreation agreement with the City, the sewer plant land with the City, and the joint coal tar litigation agreement with the City and the Town of Dryden: I have been following up with the transfer of the sewer plant land. The 2% checks were finally sent out, delayed by the City ' s wanting the mayor to sign rather than the fire chief. I am currently working on the water agreement with the Town of Ulysses - we are considering whether to recommend the addition of a two-way water meter to more accurately measure our water sales to the Town of Ulysses . I am also following up on the conservation easement with Ithaca College and the Finger Lakes Land Trust , 2 . In addition to the regular Town Board issues , I have focused on : a. Road construction and road preservation laws in anticipation of Marcellus Shale drilling. This is in cooperation with five other TCCOG municipalities . The Town is coordinating the payments to Guy Krogh for the road construction law . Don Barber of Caroline is coordinating the creation of the road preservation law with the County. b . Inlet Valley Cemetery — we finally found the suitcase full of material from the cemetery board of directors . The paperwork has been signed for the official transfer and we will be developing a master plan for the cemetery. I (and Rich DePaolo) attended the cemetery workshop at the NYS Association of Towns training and discovered our only legal obligation is to mow the cemetery three times per year. 3 . Routine activities include probation reviews for employees , interviews with the media (Ithaca Journal , WHCU, the Collegian, and the Cornell Daily Sun during the last month) , talking with walk-ins at Town Hall , responding to constituents , approving the vouchers and checks for both the Town and Bolton Point, signing time sheets and time-off requests, meeting with staff regarding projects, etc . 4 . I was elected the chair of the Ithaca-Tompkins County Transportation Council following Mayor Peterson . My first official act was to sign the budget amendment to provide for operating funds for the organization. 5 . 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