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Home My WebLink AboutTB Minutes 2009-04-13 Regular Meeting of the Ithaca Town Board Monday, April 13 , 2009 at 5 : 30 p .m. 215 North Tioga. Street, Ithaca, NY 14850 1 . Call to Order 21 Pledge of Allegiance 3 . Report of Tompkins County Legislature — Carol Chock 4 . Report of Ithaca Common Council — Maria Coles , 1 St Wd . Alderperson 5 . 5 : 45 p . m . — Persons to be heard and Board Comments 6 . Report of Fire Commissioners — Bob Romanowski in person 7 . 6 : 00 p . m . — PUBLIC HEARING to hear public comment relative to a Noise Permit application submitted by Ithaca College for approval to hold six (6) separate events occurring between April 17 , 2009 and May 17 , 2009 a . Consider approval of Noise Permit Application submitted by Ithaca College for approval to hold six (6) separate events occurring between April 17 , 2009 and May 17 , 2009 8 . 6 : 15 p . m . — PUBLIC HEARING to hear public comment relative to Southern Cayuga Lake Intermunicipal Water Commission ' s Burdick Hill Tanks Project ( New Tank No . 1 and New Tank No . 2) 9 . Consider setting a PUBLIC HEARING for May 1 ..1 , 2009 to hear public comment regarding a proposed Local Law amending Lakefront Residential Zoning Requirements and adding related definitions in Chapter 270 of the Town of Ithaca Code proposed Lakefront Residential Zone amendments 10 . Alternative Fuel Presentation by Cheryl Nelson , Public Works Administrator, Tompkins County Public Works Department ( 15 min . ) 11 . Consider appointments : a . to the Ethics Board — Sandra Dutkowsky, PhD b . Joint Youth Commission 12 , Consider Authorizing the Town Supervisor to sign an Agreement for the use of Tutelo Park Ball Field by the Cal Ripkin group for Spring/Summer 2009 13 . Forest Home Bridge Agreement between Tompkins County , Cornell University and the Town of Ithaca FINAL - April 8, 2009 f a . Consider Approval of the Forest Home Bridge Agreement with Tompkins County and Cornell University I ' y 14 . Consider setting a Public Hearing regarding a Local Law Revising Functions , Responsibilities I • Administrative Head Provisions Chapter - • " Public Works - • . of • of • • Consider I • - to Town of Ithaca Board - • • • I • - �''� _• Qk9 Procedures I 1 I recommended • Operations Committee - e • Discuss I • consider I • • • I Study Session to Town Board ` meeting agenda • • balance • I � ...- Consider • • • of EMPLOYEE FREE CHOICE ACT ( H . R , 1409 ; - • • Consider • • • of Dani • • • bank • Consider setting I Public Hearing to consider adoption of local law _ increasing dog license fees in Chapter 112 of the Town of Ithaca code -\,j 20 , Consider Consent Agenda f a I Town of Ithaca Minutes • Town of Ithaca Abstract - c . Bolton Point Abstract • Snow • Contract e . Appointment of Working Supervisor ( Public Works) f . Acknowledge annual submission of Financial Reports for SCLIWC pursuant to New York Town Law , §29 ( 1 0 -a) to the NYS Comptroller by Supervisor to Town Clerk g . Appoint Project Assistant- Engineering h Consider acceptance of grant money in support of the Community Garden Disposition r - ! F Report • Town Committees L 22 , Report of Town Officials a . Report of 2009 Association of Towns Meeting 23 , Review of Correspondence 24 , Consider Adjournment FINAL - April 1 t A u. i 2009 � is Town of Ithaca Town Board Sign-In Sheet Meeting Date : Monday, r A)P �j�, 2009 Please provide your contact information if you would like to be added to our e-mail list to receive Town Board Agendas in advance of meetings Print Name e-mail (1.0ox rz� c6L iC 3rh' l Pd lle .000 im vi V\ rr . Coon � u SS� i 1 Mar-ti -In FINAL Regular Meeting of the Ithaca Town Board '' Monday, April 13 , 2009 at 5 : 30 p . m : 4 ofr, 215 North Tioga Street, Ithaca, NY 14850 Present Herb Engman , Town Supervisor; Pat Leary , Councilwoman ; Peter Stein , Councilman ; Bill Goodman , Councilman ; Eric Levine , Councilman ; Tee -Ann Hunter, Councilwoman ; Rich DePaolo , Councilman . Staff Karen Billings , Town Clerk ; Fred Noteboom , Highway Superintendent ; Dan Walker, Town Engineer; Jonathan Kanter, Director of Planning ; Bruce Bates , Director of Code Enforcement ; Judy Drake , Human Resources Specialist ; Susan Brock , Attorney for the Town . Others Taryn , Ithaca Journal; Carol Chock; Marie Harkins ; Russell Martin Call to Order Supervisor Engman called the meeting to order at 5 : 30 p . m . and led the assemblage in the Pledge of Allegiance . Revised Items Supervisor Engman brought the Board 's attention to revised agenda items 14 and 19 on the table . Agenda Item No . 3 . - Report of Tompkins County Legislature — Carol Chock Legislator Carol Chock came before the Board and apologized for the long wait Councilwoman Leary experienced recently , when she came before the County Legislature to give the Town of Ithaca report . She promised that this would not continue as a trend . Legislator Chock reported the following : • Federal funds were awarded for the joint Pine Tree Road walkway project . • Federal funds were approved for 6 TCAT buses . • TCAT will be holding a public hearing on route changes on Thursday, April 24th , 4 : 00 p . m . at TCATs transportation building . • The County received an $82 , 000 State grant for water and sewer planning . The grant will study inventory and ' capacity . • Route 96 Corridor planning activities continue . • The County is moving forward with the City and Cornell on the joint affordable housing project . The project consists of two components ; a housing trust fund and a housing affordability fund to keep the value of the properties more permanently affordable and to assist planning of possible new affordable housing projects . As the program oversight committee gets . underway , there will be opportunities to apply for program monies . The County hopes that other municipalities or private entities will consider joining the effort in the future . Page 1 of 31 FINAL • The County has established an internal staff committee to look at the ways in which it has jurisdiction over any of the issues related to gas drilling and how . it affects public health , road usage , road wear and tear, etc . • The Legislature passed a resolution in support of the Employee Free Choice Act and Fair Share Tax . • The County is moving forward with various measures to reduce energy use and carbon emissions at the County level . • The County is asking New York State to consider permitting Tompkins County to increase the telephone access surcharge on landlines . The County would like all cellular companies to have discussions with Lee Shurtleff to verify whether or not existing County towers can handle capacity needs of private entities . Legislator Chock then solicited questions from the Board . Councilwoman Leary asked if the County had thought about the equity of increasing ' the surcharge on telephone landlines . She thought that it was a regressive fee . Legislator Chock agreed and explained that at this point the County would not be raising the surcharge , but instead asking the State for permission to raise the surcharge if the County chooses to do so . Councilman . Stein agreed with Councilwoman Leary , but thought that landlines did not use local towers . Councilman Stein thought the local towers were for local cellular service . He stated that the surcharge was not an appropriate place to get money . Legislator Chock stated that she would like the County to consider providing broadband access from the towers to rural areas . Councilwoman Hunter asked if the County has information on cellular phone companies ' needs in the area based upon its work on the communications towers . She wondered if the County had analyzed the claims of the cell phone companies for their need to have independent towers as opposed to colocation . Legislator Chock responded that the County was hopeful that cell companies would want to use the communications towers . She knew the County assumed that the capability to use the County towers for cell phone service would be there . With no other comments or questions , Supervisor Engman thanked Legislator Chock for her report . Agenda Item No . 4 - Report of Ithaca Common Council — Maria Coles , 1St Wd . Alderperson Councilwoman Maria Coles came before the Board and reported on the following : • The City had a moratorium on construction in Collegetown in order to reconcile the proposed design for Collegetown with the need for density. She said that the plan contained a lot of great ideas without including specifics , such as where off-site parking would be located 'and the impact of 90 foot buildings on surrounding neighborhoods . Common Council and the Planning and Development Board are meeting to mitigate consultant suggestions . The plan brings up the struggle between what should come first and should . the elimination of parking requirements take precedence over the needs of the community? How does a community move logically toward less reliance on motor vehicles and more reliance on pedestrian traffic , public transportation , etc? • The City is renegotiating the existing 20 year lease with the Hangar Theatre . • The Mayor has instituted a purchasing and hiring freeze . The City is hopeful the freeze will see them through the hard times and that they will not have to make cuts to the workforce . Page 2 of 31 FINAL • The Health Consortium is being reviewed by the City and they have a lot of questions about the contract , weighted voting , etc . The City recognizes that its participation in the consortium is essential for the good of the entire County . Councilman Stein recalled when the parking requirement was established in Collegetown .and explained that the requirement was driven by residents not having a place to park their car. He thought that parking would get worse for residents if more construction was allowed without concurrent parking spaces . Councilwoman Coles agreed and explained that the developer is supposed to pay for site parking and contribute towards Universal Free Rides . She added that there would be a cost to the City because they would have to hire two to four new people to oversee the parking . With no further questions or discussion , Supervisor Engman thanked Councilwoman Coles for her report . Agenda Item No . 5 = 5 : 45 p . m . — Persons to be heard and Board Comments Persons to be heard - See Attachment # 1 Supervisor Engman invited the public to address the Board . Marie Harkins came before the Board and submitted comments regarding the Carrowmoor project on behalf of the West Hill Community Organization . See Attachment # 1 . Board Comments Councilman Stein stated that he previously requested to make comments regarding two projects Supervisor Engman asked him to look into . He asked that the two reports be added to agenda item number 22 , Report of Town Officials , Councilwoman Hunter asked to schedule a time to discuss the letter submitted by Ms . Harkins . She thought it was important for the Board to formally discuss what had been submitted . Supervisor Engman suggested discussing it at the second meeting of the month and Councilman Stein suggested referring it to the Planning Committee . Councilman DePaolo was comfortable with the letter being referred to the Planning Committee . Board agreed ; the Planning Committee would discuss the letter and report back to the Board . Agenda Item No . 6 - Report of Fire Commissioners — Bob Romanowski in person — See Attachment #2 Mr. Bob Romanowski came before the Board and read the Fire Commissioners ' report . See Attachment #2 . Mr. Romanowski then announced that this month he celebrates his 50th anniversary with the Fire Department . He said he began with the Fire Department as a volunteer fire fighter and has been on the Board of Fire Commissioners for the past 15 years , serving as its Chair for 11 years . Mr. Romanowski sadly informed the Board that he would be stepping down as a board member and Chair of the Fire Commission effective with the end of his term , June 30 , 2009 . He offered to help find a replacement on the Board and thought Bill Gilligan would be assuming the position of Chair. Councilman Stein stated that he has served with Mr. Romanowski on a few committees and said that when he thinks of Mr. Romanowski he thinks of [adjectives such as] courteous , kind , able , and Page 3 of 31 i FINAL dedicated to describe him . Mr. Romanowski thanked Councilman Stein for his kind words and commented that he has tried his hardest to do everything he could without letting politics enter in . He expressed his thanks: the Board for allowing him the opportunity to serve the Town of Ithaca as a Fire Commissioner. Supervisor Engman thanked Mr. Romanowski for his years of public service . Agenda Item No . 7 - 6 : 00 p . m . — PUBLIC HEARING to hear public comment relative to Noise Permit_ applications submitted by Ithaca College for approval to hold six (6) separate events occurring between April 17, 2009 and May 17, 2009 Supervisor Engman opened the public hearing and invited the public to address the Board . There being no one , Supervisor Engman closed the public hearing . The Board discussed whether or not the noise permits needed- to be voted on separately or if it could be treated like a consent agenda . Attorney Brock advised that the Board vote on the permits separately because of the language in the law . Noise Permit 1 =Inauguration of President Rachon Councilman Stein moved and Councilman Goodman seconded . Vote carried unanimously. Noise Permit 2 = IC Kicks Back Councilwoman Leary moved and Councilwoman Hunter seconded . Councilman DePaolo noted that the term " reasonable" (with regard to reasonable volume) was an open -ended term . He asked if it meant that the college would attempt to contain the sound to the campus area . Mr. Russell Martin , Ithaca College representative , explained that the stage will be angled in the direction of campus so that the sound will not carry out into the surrounding community . Councilwoman Hunter stated that the noise permit is from 2 : 00 p . m . until 6 : 00 p . m . , but the application states the ndise lasts for 90 minutes . Mr. Martin explained that they are planning to have an IPOD or student band at a lower volume than the headliner band . Once the headliner band leaves the stage , the volume will be lowered . Councilwoman Hunter asked when the concert with the popular band would start . Mr. Martin responded that that wa& still being discussed based on the availability of the band . He went on to say that the event has two purposes : one is to commemorate the end of classes and the other is to provide an alternative to going to apartment parties . Councilwoman Hunter confirmed that the event would end at 6 : 00 p . m . and the DJ and band would perform between 2 : 30 p . m . and 6 : 00 p . m . Councilwoman Leary understood that alcohol was not served at the event . Mr. ' Martin affirmed that there was no alcohol and explained that all attendees are screened carefully . With no further discussion , Supervisor Engman called for a vote—carried unanimously . Noise Permit 3 – Outdoor carnival event Page 4 of 31 FINAL Councilman Stein moved and Councilman DePaolo seconded . Mr. Bates asked if the event was open to the public . . Mr. Martin said that it was not . Mr. Bates explained that the Code Office could not grant the application for the fireworks permit as fireworks permits can only be granted for public displays . Mr. Martin corrected that the fireworks permit request is for the Friday , May 16th , event and that event , the Commencement Eve Concert , is open to the public . Mr. Bates stated that the May 12th event lists the number of estimated persons in attendance as 200 , but the bon fire permit states that 600 persons are expected . Mr. Martin thought maybe the number of persons for the May 13th event was accidentally listed on the May 12th permit . Mr. Bates stated the number would need to be clarified and that the bon fire permit for May 12th was given for 600 persons . Supervisor Engman asked if the difference in numbers made a difference in terms of granting the permit . Mr. Bates responded that he was only notifying the Board of the discrepancy and that it is the Board 's determination . Supervisor Engman asked board members if their opinion of the event changed as a result of the increase in numbers . Councilman DePaolo asked if the Board could assume that the number of persons attending is 600 for purposes of approving the noise permit . Attorney Brock responded that if the, Ithaca College representative was correcting the application , then the Board could make the correction . She did not think Mr. Martin was making that correction ; therefore , the Board should not change the application . Attorney Brock suggested that the Board could impose a condition to . the approval of the permit . Councilman DePaolo brought up the fact that the public hearing notice may have, advertised the event for 200 people to be present . Supervisor Engman confirmed with Ms . Billings that the public hearing notices did not specify 'number of people . Councilman Goodman asked where the •Campus Center Quad was located . Mr. Martin stated it was located between the Campus Center and the Fitness Center. Councilman DePaolo proposed a condition that the event not exceed 600 persons . Councilwoman Hunter seconded . Councilman Stein questioned the need, of placing a condition on the resolution because all the noise permit applications the Town has received before have had estimates . The Board has passed them without conditioning it based upon the estimates not being exceeded . He wondered why the Board could not do the same here . Supervisor Engman stated that the Board has received other information that says that it appears that there is not going to be 200 persons , but 600 persons . Ms . Billings added that she contacted Deb Mohlenhoff and confirmed that the number listed in the application was accurate . ( Ms . Billings attached the email communications to the noise permit application provided in the Board 's packet . ) Councilman DePaolo asked if the Board could assume that the estimate for the bon fire is inaccurate . Mr. Bates responded that if the Board votes that it is 200 persons , then he would write Ithaca College a letter revoking their permit because they gave him wrong information . Ithaca College would then have to reapply. Page 5 of 31 I FINAL Supervisor Engman stated that the Town is trying to enable Ithaca College to go about its celebration , keep young people on campus , and help them have a safe celebration without disturbing neighbors ; he thought the easiest solution would be to condition the approval for 600 people rather than 200 people . Attorney Brock wondered if the bon fire was actually part of this event because the e - mail explained that there were 3 concurrent events and students would have to choose between the events . Mr. Martin understood that there was a location on the Campus Center Quad for bon fires . Supervisor Engman called for a vote on the condition of not exceeding 600 persons . Carried unanimously . Supervisor Engman called for a vote on approval of the permit . Carried unanimously . Noise Permit 4=Outdoor Barbeque Councilman Goodman moved and Councilman Stein seconded . With no discussion Supervisor Engman called for a vote . Carried unanimously . Noise Permit 5=Concert with amplified music w/ fireworks display Councilman Stein moved and Councilwoman Hunter seconded . With no discussion Supervisor Engman called for a. vote . Carried unanimously . Noise Permit 6=Commencement Ceremony Councilman Levine moved and Councilman DePaolo seconded . With no discussion Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO. 2009-072a-f: RESOLUTION TO APPROVE SIX NOISE PERMIT APPLICATIONS RECEIVED FROM ITHACA COLLEGE FOR SIX SEPARATE EVENTS TO BE HELD ON THE ITHACA COLLEGE CAMPUS BETWEEN APRIL 17, 2009 AND MAY 179 2009 WHEREAS, said public (hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said application for noise permits, or any part thereof, and WHEREAS, Town of Ithaca Local Laws number 4 and 5 of 2009 amended Chapters 153 and 184 of the Town of Ithaca Code by allowing for and the setting of fees for Multiple Noise Permit Applications submitted simultaneously by a single entity, representative or agent for events occurring at a single address within a consecutive six month period; and WHEREAS, according to the revised Code, applications submitted simultaneously shall be reviewed, and determinations shall be rendered on an individual basis; and WHEREAS, the Town Clerk's office received a set of six (6) Noise Permit applications, along with a $ 100 payment from Ithaca College requesting permission to hold six (6) separate events on the Ithaca College Campus ;during the months of April and May 2009: 1 . Friday, April 17, 2009 from 2 p. m. to 4 p. m. — Inauguration of President Rochon in the Hill Center; Page 6 of 31 FINAL 2, Friday, May 1 , 2009 from 2 p. m. to 6 p. m. — '7C Kicks Back, " a carnival to commemorate the end of the academic year and concert; 3. Tuesday, May 12, 2009 from 8 p. m. to 12 Midnight — Outdoor carnival event with amplified music, for graduating seniors; 4. Wednesday, May 13, 2009 from Noon to 4 p. m. — Outdoor barbeque for graduating seniors with amplified music; 51 Saturday, May 16, 2009 from 9:30 p. m. to 10 p. m. - a concert with amplified music in conjunction with a fireworks display; 6. Sunday, May 17, 2009 from 9 a . m. to 11 a. m. — Commencement Ceremony; and WHEREAS, the applications further describe each of the events and a representative from Ithaca College was present at the April 13, 2009 Town Board meeting to answer any questions Town Board Members had; NOW THEREFORE BE IT RESOLVED, that the governing body of the Town of Ithaca individually approves each noise permit application submitted by Ithaca College as follows: TB RESOLUTION NO. 2009=072a Friday, April 17, 2009 from 2 p. m. to 4 p. m. - Inauguration of President Rochon in the Hill Center MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, . aye; Councilman DePaolo, aye. Motion Carried — Unanimous TB RESOLUTION NO. 2009=072b Friday, May 1 , 2009 from 2 p. m. to 6 p. m. — "IC Kicks Back " a carnival to commemorate the end of the academic year and concert MOVED: Councilwoman Leary SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous TB RESOLUTION NO. 2009-072c Tuesday, May 12, 2009 from 8 p. m. to 12 Midnight — Outdoor carnival event with amplified music, for graduating seniors. Application approved with conditions: maximum attendance limited to 600 persons MOVED: Supervisor Engman SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous TB RESOLUTION NO. Page 7 of 31 i FINAL Wednesday, May 13, 2009 from Noon to 4 p. m. — Outdoor barbeque for graduating seniors with amplified music MOVED: Councilman Goodman SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous TB RESOLUTION NO. 2009-072e Saturday, May 16, 2009, from 9:30 p. m. to 10 p. m. - a concert with amplified music in conjunction with a fireworks display MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, .aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous TB RESOLUTION NO. 12009=072f Sunday, May 17, 2009 from 9 a. m. to 11 a. m. — Commencement Ceremony MOVED: Councilman Levine SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous Agenda Item No. 8 - 6 : 15 p . m . — PUBLIC HEARING to hear public comment relative to - Southern Cayuga Lake Intermunicipal Water Commission ' s Burdick Hill Tanks Project ( New Tank No . 1 and New Tank No. 2) . Supervisor Engman opened the public hearing and invited the public to address the Board . There being no one , Supervisor Engman adjourned the public hearing . Supervisor Engman explained that he was not closing the public hearing because the Board may need to deal with the item at its May meeting . The, project is being delayed because the Town of Lansing wishes to review the project . . The Board thanked Paul Tunison for coming to the meeting . Agenda Item No . 9 - Consider setting a PUBLIC HEARING for May 11 , 2009 to hear public comment regarding a proposed Local Law amending Lakefront Residential Zoning Requirements and adding related definitions in Chapter 270 of the Town of Ithaca Code proposed Lakefront Residential Zone amendments Supervisor Engman explained that during the March 23 , 2009 study session meeting , the Board decided to reschedule the public hearing for the May 11 , 2009 Town Board meeting . Page 8 of 31 FINAL Councilman Goodman moved that the public hearing be set for May 11 , 2009 at 6 : 30 p . m . 1 13 Councilman Stein seconded . With no further discussion , Supervisor Engman called for a vote—carried unanimously . . TB RESOLUTION N0. 2009-073: Consider Setting Public Hearing Regarding Proposed Local Law Amending Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code BE IT RESOLVED that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York on the 11th day of May, 2009, at 6:30 p. m. for the purpose of considering a proposed local law amending Lakefront Residential Zoning requirements and adding related definitions in Chapter 270 of the Town of Ithaca Code; and it is further RESOLVED, that at such time and place all persons interested in the proposed local law. may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman Goodman SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No . 10 - Alternative Fuel Presentation by Cheryl Nelson , Public Works Administrator, Tompkins County Public Works Department (15 min . ) - See Attachment #3 Cheryl Nelson , Tompkins County Public Works Administrator, came before the Board and gave the Board a brief overview of the Alternative Fuels Consortium . See Attachment #3 . Councilwoman Leary confirmed that biodiesel would be used in a mixture with diesel and would not replace regular diesel . Councilman DePaolo asked what the minimum number of vehicles needed to justify a CNG (compressed natural gas) filling station , is . Ms . Nelson responded that there are incremental steps based upon what will be used , for instance , if CNG will only be used for a few cars , then a CNG filling station could be purchased for approximately $ 10 , 000 . Cars get plugged in at night and would get 200-250 miles per tank . Councilman DePaolo .asked if the filling stations would be for government use only or if they would be available for retail use . Ms . Nelson responded that his question is interesting and went on to say that , hopefully , people start buying CNG vehicles . They [The Alternative Fuels Consortium ] have to look at the obstacles in the way between public and private applications and partnerships.. She added that if something is purchased at the [ NYS] State rate it cannot necessarily be sold to private industry . Page 9 of 31 y FINAL Councilwoman Leary asked if compressed natural gas comes from the gas that is drilled for. Ms . Nelson responded , yes , further stating that the Consortium has talked about how CNG is a double edged sword . They are trying to work through all of the issues . Supervisor Engman asked Mr. Noteboom if the Town was participating in the purchasing of biodiesel . Mr. Noteboom responded that the Town has not purchased any at this point (tank currently full) . With no further questions or comments , Supervisor Engman thanked Ms . Nelson for her presentation . Agenda Item No . 11 Consider appointments . a . to the Ethics Board - Sandra Dutkowsky, PhD Councilman DePaolo moved and Councilwoman Hunter seconded . Councilman Goodman noted that Ms . Dutkowsky resides in the City of Ithaca and wondered if that was a typo . Supervisor Engman explained that she does live in the City . Supervisor Engman further explained that members of the Ethics Board do not have to live in the Town of Ithaca but they have to be . residents of Tompkins County . Councilwoman Leary wondered what seat Ms . Dutkowsky was filling . Supervisor Engman explained that the current vacant seat was previously held by a democrat and the seat needs to be filled by a Democrat or someone from another political party (there are currently two Republicans on the Board) . Councilman Stein asked what Ms . Dutkowsky' s occupation is . Supervisor Engman responded tha she teaches at Ithaca College and she has a PhD in philosophy . With no further discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-074a & CONSIDER APPOINTMENT TO THE ETHICS BOARD WHEREAS, Sandra Dutkowsky, PhD, submitted an application to the Town of Ithaca to fill a vacancy on the Town of Ithaca Ethics Board; and WHEREAS, the Town 's Ethics Board Member Selection_ Committee met to review all applications submitted and interviewed two applicants; and WHEREAS, the Ethics Board Member Selection Committee The Committee ') members determined that Sandra Dutkowsky possessed the skills and background necessary to fill this vacancy, and asked Sandra to submit three references; and WHEREAS, The Committee contacted each of Sandra 's references and was provided glowing comments about Sandra 's ethical standards, her insightfulness, thoughtfulness and dependability, all of which are characteristics that a member of the Ethics Board should possess; and WHEREAS, The Committeef recommends the appointment of Sandra O. Dutkowsky, PhD, who resides at 112 Hyers Street in the City of Ithaca to fill the current vacancy on the Ethics Board, NOW THEREFORE BE IT Page 10 of 31 FINAL RESOLVED, that the Town Board of the Town of Ithaca accepts The Committee 's recommendation and appoints Sandra O. Dutkowsky, PhD to the Ethics Board to fill a five-year term, commencing January 1 , 2009 and ending December 31 , 2013, MOVED: Councilman Stein SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. b. Joint Youth Commission Supervisor Engman stated that the candidates for appointment are Adrianna and Christianne White . Councilman Stein moved and Supervisor Engman seconded . There being no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO, 2009=074b & Recommendation for Appointments to the Joint Youth Commission WHEREAS, Christianne . White and Ariana White attended a meeting of the Joint Youth Commission, whereupon they expressed interest in participating in the Joint Youth Commission on behalf of the Town of Ithaca and submitted all of the necessary application forms; NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Christianne White and Ariana White to the Joint Youth Commission to fill the now vacant terms of appointment, formerly held by Diane Jayne and Dale Bryner . MOVED: Councilman DePaolo SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No. 12 we Consider Authorizing the Town Supervisor to sign an Agreement for the use of Tutelo Park Ball Field by the Cal Ripkin group for Spring/Summer 2009 Councilman Stein moved and Councilman Levin e ' seconded . Attorney Brock noted minor changes in the 2009 contract dealing with hours of use and use of the Town Hall Lobby and park pavilion . Page 11 of 31 FINAL Councilman DePaolo asked for, more information about what is covered in the field reservation fe Supervisor Engman said that he understands that the reservation fee helps cover some of the fiel maintenance costs . Councilman DePaolo followed up by asking if the signage issue had been resolved and whether or not it was germane to this discussion . Supervisor Engman responded that there has not been a request for signage ; it currently is not an issue . Councilwoman Hunter asked if there were any concerns raised last year by residents wanting to use the park on Saturdays . Staff indicated it had not received any complaints . Councilman Stein asked' if the Town ' s fees were comparable with other baseball leagues . Supervisor Engman recalled talking with the City about its fees and thought the Town ' s fees were comparable . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=075: Authorization to execute agreement with Babe Ruth League for use of Tutelo Park Ball Field WHEREAS the Babe Ruth League has requested use of Tutelo Park Ball Field for its Cal Ripken Division play; and WHEREAS the Town of Ithaca entered into a similar agreement for the 2008 season that was determined mutually beneficial; and WHEREAS the ball field was built for community use and the League provides an important recreational resource for the public, now, therefore, be it RESOLVED the Town Supervisor is authorized to sign the memorandum of understanding and enter into agreement with the Babe Ruth League for use of Tutelo Park Ball field for 2009 use. MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, 'aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No . 13 - Forest Home Bridge Agreement between Tompkins County, Cornell University and the Town of Ithaca Councilman Stein moved and Councilman DePaolo seconded . Councilman Stein noted, that the agreement is the same agreement the Town always uses for bridges and the Town is taking responsibility for what it usually takes responsibility for. Superviso Engman thought that the agreement was a nice example of the relationship with Cornell and the County . Page 12 of 31 FINAL With no further ' discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009-076: Authorization to Execute an Agreement with Tompkins County and Cornell University - Forest Home Drive Bridge (BIN 3047450) over Fall Creek Reconstruction and Future Maintenance WHEREAS, .Tompkins County and the Town of Ithaca cooperatively maintain a bridge on Forest Home Drive (BIN3047450) over Fall Creek in accordance with Nos. 43 of 1946 and 259 of 1998; and WHEREAS, in response to deterioration of the bridge, the County is preparing plans and will tentatively receive bids to reconstruct the structure in 2009; and WHEREAS, the Tompkins County Legislature by Resolution No. 227 adopted on November 20, 2007, approved the project as a federally aided project, with $879, 000 of Federal Transportation Enhancement Program funding; and WHEREAS, Cornell University has included ', $ 160, 500 for this project in its Community Transportation Investment Initiative; and WHEREAS, pursuant to the New York. State Environmental Quality Review Act ("SEQRA ') and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that authorization of an Agreement with Tompkins County and Cornell University regarding the funding, reconstruction and future maintenance of the Forest Home Drive. Bridge over Fall Creek is a Type II action because it constitutes "replacement, rehabilitation, or reconstruction of a structure or facility, in kind, on the same site, . . . " pursuant to 6 NYCRR § 617. 5(c) (2), and thus authorization of said agreement is not subject to review under SEQRA; now therefore be it, RESOLVED, the governing Town Board of the Town of Ithaca does hereby authorize the Town of Ithaca Town Supervisor to execute an Agreement with Tompkins County and Cornell University to fund reconstruction of the bridge and to specify responsibilities for its continued cooperative maintenance. MOVED: Councilman Stein SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No . 14 - Consider settinq a Public Hearing regarding a Local Law Revising Functions , Responsibilities and Administrative Head Provisions in Chapter 59 , Titled " Public Works Department, " of the Town of Ithaca Code Supervisor Engman noted the proposed local law was set on the Board ' s table . Attorney Brock explained that the proposed local law updates Chapter 59 , Public Works Department , to reflect the changes made to the Department during the March meeting . Councilman Stein moved and Councilwoman Hunter seconded . Page 13 of 31 FINAL , t The public hearing was set for May 11 , 2009 at 6 : 15 p . m . With no discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 112009-077: Setting a Public Hearing Re_garding a Local Law Revising Functions, Responsibilities and Administrative Head Provisions in Chapter 59, Titled "Public Works Department, of the Town of Ithaca Code RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 11th day of May, 2009, at 6: 15 p. m. for the purpose of considering a proposed Local Law Revising Functions, Responsibilities and Administrative Head Provisions in Chapter 59, Titled "Public Works Department, " of the Town of Ithaca Code; and it is further i RESOLVED, that at such time and place all persons interested in the proposed amendment may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No . 15 - Consider changes to the Town of Ithaca Board Protocol and Procedures Manual as iirecommended by the Operations Committee Councilwoman Leary moved and Councilwoman Hunter seconded the proposed resolution . Councilwoman Leary stated that there were so many versions of the Policies and Procedures Manual that she was looking at , but not the "final final" version of Chapter 1 . Councilwoman Leary went on to say that the wording she suggested had already been changed ; it was only a change from second person to third person . Ms . Drake suggested leaving the change in the resolution to be sure that it is made to the manual . She offered that she willl!then make all changes included in the resolution and reprint the manual for distribution to the. Board . Councilwoman Leary proceeded to explain the changes to the manual , as outlined in the resolution . She noted that the only point of disagreement at the Operations Committee was about the first sentence , under Subcommittees and Ad Hoc Working Groups . She said that Councilman Stein attended the Operations Committee meeting because he was interested in the changes and the manual states that any board member may come and participate in committee meeting 's Page 14 of 31 FINAL discussions if it is okay with the committee chair. Councilwoman Leary said that Councilman Stein pointed out that the language should parallel what the Supervisor should do and the Chair. should be able to appoint subcommittees . Supervisor Engman and Councilwoman Leary talked about Councilman Stein ' s point of view and they both thought that committees draw up work plans , discuss what needs to be done , and it is a natural part of the process that subcommittees be appointed . Councilwoman Leary noted that there was confusion about the version included in the Board ' s packet . She was using aversion that was formatted and had . already started making changes based on what the Committee approved and she left out one minor thing that she thought the Board might want to add . This [addition] is in the discussion of incompatibility of office , located at the end of Section 2 . 07 . She explained that it was moving the paragraph to another paragraph that made a lot more sense as it was read . The paragraph states , " In accordance with provisions of State law , Town Board members shall not be appointed to or may not serve on the Zoning Board of Appeals or the Planning Board during their term of office as a Town Board member. " This language is currently in the manual , but located in Section 2 . 07 and Councilwoman Leary thought it should be located in Section 2 . 08 k( 1 )—right where it states , " Incompatibility of Offices" [she went on to say] and then continue with the words , " Except as noted above" . Then it says , "There is no single statutory provision governing dual office holding . " She stated that if the Board thinks that is clear enough it can be added now. Supervisor Engman suggested that it be moved as an amendment . Councilwoman Leary moved her change as an amendment . Councilman DePaolo seconded . Supervisor Engman called for a discussion on the amendment . There being no discussion , Supervisor Engman called for a vote on the amendment—carried unanimously . Councilwoman Leary stated that she has another change ( pointed out to her by Attorney Brock) . She said that the Board really does not need the last part where it says , "Section 4 . 02 Public Notice of Meetings and Hearings adding the Town Clerk must also record Town Board meetings and prepare minutes . " This is already covered in another section of the manual and belongs in that section of the manual Councilwoman Leary suggested taking out Section 4 . 02 Public Notice of Meetings and Hearings . She then moved the change as an amendment and Councilman DePaolo seconded . With no further discussion , Supervisor Engman called for a vote—carried unanimously . Councilman Stein stated that he has suggested changes to the Subcommittees and Ad Hoc Working Groups section . He said that he does not know what an ad hoc working group is or what the difference between an ad hoc working group and a subcommittee is . Councilman Stein said that he would respectfully either delete ad hoc working groups or if there is something that he missed it should cite the method of appointing the ad hoc working group (s) . He said that he prefers deleting all references to ad hoc working groups and working groups . Councilman DePaolo asked if the Board was voting on the amendments individually because it is hard to know how to react without hearing how the language interrelates . Councilman Stein offered to explain his three changes by stating that if ad hoc working groups are included in the manual , they need to be defined . The definition of a subcommittee and ad hoc committee also needs definition ; his second change deals with how they are appointed . Councilman Stein stated that there is the concept and practicality of it . The concept seemed to Councilman Stein that the relationship between Supervisor and Town Board committees ought to be mimicked in the relationship between the chair,;of a committee and subcommittees of that Page 15 of 31 FINAL committee . He suggested duplicating the language that refers to it . Councilman Stein stated that he first made an amendment from another document and would like to have the first sentence read , "Subcommittees and Ad Hoc Working Groups composed exclusively of Town Board Members may be established and appointed by the chair. Other Subcommittees and Ad Hoc Working Groups may be 'established and appointed by the Committee . " He explained that it refers to how citizen committees are appointed ; citizen committees are formed and appointed by the Town Board . He added that citizen committees would come up more often as subcommittees than they do in the Town Board . Councilman Stein did not think it came up that often , but thought that it shows a certain respect for the role of the chair of a committee in the same way the Board has respect for the role of the Supervisor. Using his chairmanship of the Public Works Committee as an example , he noted that meetings only occur once a month , yet there are certain projects requiring quicker action . He said that if he had to wait until the next Town Board meeting to appoint a subcommittee it would have killed the work of the committee ; Councilman Stein stated that the third item , the point he was most upset about , seems to have disappeared . He said that he was upset by the language that directs him to report in advance any time he meets another staff member or Board Member. He went on to explain that such a provision makes it difficult for him to understand how he could remain chair of the Public Works Committee . He explained that he did not want to be secretive , but that he thinks it is important to have private discussions between Board Members . He noted that the present document was silent except for two words . He suggested omitting the words , "and other" from all subcommittee "and other" meetings . Councilman Stein then made a motion to remove "and Ad Hoc Working Groups" in the title and the words "and word groups" in the third line from the bottom . Councilwoman Leary seconded . Councilwoman Leary stated that they did talk about the long part in the committee that said peopl have to be informed in advance . Councilwoman Hunter recalled that this - got waylaid with the discussion of the need for public notices of subcommittee' meetings . She stated that the more the Board formalizes the structure , the more they are going to be required to notify the press and put public notices in for every subcommittee meeting held by the Town . In that way it certainly would give notice if the Town Clerk forwarded the notices on to other Board Members or maybe the Board wants to think a little harder about how formalize a subcommittee structure they want to create . She did not have an objection to it , but thought the Board should be mindful of providing public notices for every meeting of that subcommittee , which will have to be given in a timely fashion to the Town Clerk . Councilman DePaolo wanted to know why they had to do that . Councilwoman Hunter responded that the New York State Open Meetings Law provides these rules . Councilman DePaolo asked about quorum requirements . Going back to the Open Meetings Law discussion , Councilman Stein responded to Councilwoman Hunter that this was not what he heard ; he said that he was told , when he asked that question previously , that the fact that the Board had public notice for all its committees was a decision the Board took as a Town and was not required by the Open Meetings Law . Councilwoman Hunter stated that , to the best of her knowledge , it is a requirement of the Open Meetings Law but thought that it should be looked into further. Attorney Brock stated that all committee meetings have to follow the Open Meetings Law . Committee meetings are to be public noticed and , if there is a quorum of committee members at the meeting , it has to be open to the public . Ms . Billings suggested that the full meeting schedule of all Committee meetings could be advertised at once . Attorney Brock read from the law book th following , " Every meeting of a public body shall be open to the general public . . . public notice of the time and place of a meeting schedule has to be given . " She said public body is defined as , "any entity for which a quorum is required in order to conduct public business and which consists of two Page 16 of 31 FINAL or members performing a governmental function or committee or subcommittee or other similar body of such public body. " Attorney Brock stated that all rules apply to committees and subcommittees . Councilman Stein was flabbergasted because that language tells him he can never meet or discuss anything with other Board Members . Councilwoman Leary added that . there was also some question about what a meeting was and how much . notice is needed and what kind of notice is needed . Attorney Brock stated that it is all spelled out in the law and it depends on whether the meeting is happening a certain amount of time in advance , so that there is time to give . notice . Councilwoman Leary stated that the whole idea of the subcommittees is for the nimbleness , so that it doesn 't have to wait a certain number of days in order to be able to deal with issues . Attorney Brock responded that the law does not require meetings to be scheduled a week . in advance so that a week' s notice can be given . If a meeting needs to occur inside that window that is fine ; the committee would then have to give notice to the extent practicable with notice being posted at a reasonable time before the meeting . Supervisor Engman stated that the amendment before the Board does not deal with what is being discussed . He called for a vote on the amendment ( removing ad hoc working groups)—carried unanimously . Councilman Stein moved , "that subcommittees composed exclusively of Town Board Members may be established and appointed by the chair. Other subcommittees may be established and appointed by the committee . " Councilwoman Hunter seconded . Councilwoman Leary stated that the only problem , she has with the language is that it puts the power to appoint a subcommittee totally with the chair and there may be times when a majority of the committee feels something needs to done . She added that some subcommittee needs to be appointed and either the chair is not available to appoint it or the chair does not agree . It takes a little bit more of the ability to get things accomplished away from the subcommittee and puts into the chair' s hands . She did not agree that , necessarily , the structure of committees has to parallel the structure of the full Town Board because there are fewer members and it is supposed to be. more flexible and focused on a certain task . She said that she did not think a broader ability took away from the chair's ability to suggest it . Councilman DePaolo understood that committees are formed by soliciting volunteers , but he has never seen a subcommittee formed over the objections of another person . Councilman Stein stated that if the chair decides to appoint a subcommittee and calls a member of the committee to be on the subcommittee , the person agrees ; it is done . He did not see how the chair could act in a way that is opposed to the wishes of the other committee members , because there are only 3 people [on the Committee] . Councilman Stein felt that it was somehow a slight on the chair of a committee by not giving the chair the authority to do what is the normal thing that a chair does . He added that if the committee appoints there needs to be a meeting of the committee in order to appoint it . He thought it was impractical to do it this way with nothing to be gained by doing it . Councilman Goodman wondered what type of practical effect all of his would have , in any case . He said that even if the Board said a subcommittee had to be appointed by a majority vote at the full committee , and there was not a full committee meeting coming up for another month or so , they could not actually , officially , appoint a subcommittee ; then a Board Member could still be called to work on something , but it just would not be called a subcommittee . Councilwoman Leary wondered if a committee member could be cut out of a committee discussion by appointing a subcommittee . Her main concern was taken care of by the requirement to brief the Page 17 of 31 FINAL full committee on what transpires , but she did not want, a situation where the subcommittee is set up without the knowledge of the full committee to make decisions . Supervisor Engman pointed out that at any time committee members are often asked to go off and collect information , individually , and bring it back for the benefit of the group . It seemed to him that putting together a subcommittee was - saying that as a committee something is being established as a priority . He did not see a problem with the full committee doing that because , if it was going to be that big an emphasis by the committee , then it seemed to him that it ought to be a committee decision . He did not see any problem with authorizing that . It was not clear to him how committee members would be appointed once a subcommittee was established . Councilman Stein responded that it was clear in his wording . Councilman DePaolo stated that for him , a distinction needed to be drawn between what is a subcommittee and what is a fact-finding mission . Councilwoman Leary stated that the only obligation for briefing the full committee is for meetings of the subcommittee . If fact-finding or work group goes off and doesl! its investigation , there is no obligation to tell the full committee at all . She wants to be sure that the full committee is informed about what is going on . Councilman Stein stated' that he would like to be bound by subcommittees reporting to the committee and would like to consider that if it is a situation , where someone needs to be appointed by the chair, then it is considered a subcommittee . He said that if an appointment cannot be a subcommittee because it was not being appointed by the full committee and it cannot wait , then he did not see why one would be bound by the sentence saying the full committee will be briefed on any discussion by subcommittees . Councilwoman Leary asked how Councilman Stein ' s language would apply to citizen committees . Councilman Stein thought it would work in the same way . He suggested his amendment wording be change to , . "voting members" rather than Town .Board members . Councilman Stein moved his wording change . Councilwoman Hunter expressed increasing concerns about how it relates to the Open Meetings Law. She then seconded the amendment for purposes of discussion . With no further comments on the amendment , Supervisor Engman called for a vote—carried unanimously . Councilman Goodman stated that to him , it was starting to sound like how many angels can dance on the head of a pin . He wanted to be able to see Councilman Stein ' s language in front of him to make the comparison and wondered if the Board could defer the changes for further discussion . Councilman Stein agreed and was beginning to question including language about subcommittees . Councilwoman Leary suggested that the Board discuss the changes at its next Study Session meeting . Councilman Stein moved that the item be referred to the next study session meeting and Councilwoman Leary seconded . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009-078: REFER DISCUSSION OF THE TOWN OF ITHACA BOAR PROTOCOL & PROCEDURES MANUAL TO THE APRIL 27, 2009 STUDY SESSION Page 18 of 31 FINAL a BE IT HEREBY RESOLVED, that the governing body of the Town of Ithaca does hereby refer further discussion of changes to the Town of Ithaca. Board Protocol & Procedures Manual shall take place at the next Town of Ithaca Study Session meeting, which will be held on Monday, April 27, 2009. MOVED: Councilman Stein SECONDED: Councilwoman Leary VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Other comments and questions continued after the vote : Ms . Drake mentioned the Employee Relations Committee and its make up saying that staff brings up whether or not notes needed to be taken at the meeting and what type of committee it shall be . Attorney Brock thought that different rules applied to citizen committees . Agenda Item No . 16 - Discuss and consider adding a Study Session to the Town Board meeting agenda through the balance of the year The Board discussed whether or not to continue holding study session meetings throughout the balance of 2009 . Supervisor Engman asked the Board if they have found the meetings valuable or useful . Councilman Stein said that he has found the meetings only of modest worth and not worth giving up an evening for. He liked the idea of considering whether or not to hold a study session meeting at the regular board meeting . Councilwoman Leary agreed with Councilman Stein . Supervisor Engman suggested setting study session dates for the rest of the year and then determining whether or not to hold the meeting at the regular board meeting . Councilman Goodman liked the idea of the study session and thought that the meetings could work well . He thought the Board could make the meetings more efficient and would like to start the meetings earlier. Councilman Goodman then asked how staff felt about the study sessions ; he thought the Board previously discussed whether or not it was necessary for staff to attend both meetings . Councilman :' Stein said he would like to have Attorney Brock come to the study session meeting since the Board was discussing the Policies and Procedures Manual , but he did not think it was necessary for the rest of staff to attend the meeting . Councilman DePaolo stated that when the Board [originally] decided to hold study sessions , it was seen as a . way to make the regular Town Board meetings more efficient . When taken in the aggregate , he thought the Board was spending 50 -70% more time on a monthly basis . Councilman DePaolo did not think the meetings were serving their original purpose and suggested setting hard and fast end times or streamlining the operation . He asked if it would be unrealistic for the Board to stick to an hour and a half meeting time . Supervisor Engman did not think it was unrealistic to have a time limit and thought that the regular board meetings should have time limits as well . Page 19 of 31 FINAL l Councilman Stein moved that the Board hold a study session meeting the third Monday following the first Tuesday of each month , through the balance of the year, beginning at 4 : 30 p . m . and running to 6 : 00 p . m . after April , and limit the meetings to an hour and a half , with the Board determining whether or not to hold the study session at its regular monthly meeting . Councilwoman Leary wanted the option of extending the meetings as necessary . Councilman DePaolo did not think the end time was absolute , but thought it was important for the Board to have a stated end time as a goal . Councilman Goodman seconded the motion . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009-079: CONSIDER ADDING A MONTHLY STUDY SESSION TO THE TOWN BOARD MEETING SCHEDULE THROUGH THE END OF THE YEAR WHEREAS, the governing body of the Town of Ithaca wishes to hold a second monthly meeting, called a Study Session, to discuss issues of importance coming before the Town Board; and WHEREAS, Town Board Members wish to limit said meetings to approximately one and a half hours; and WHEREAS, Town Board Members would like to decide at each regularly scheduled monthly Town Board meeting whether or not a Study Session shall be held for that month; NOW, THEREFORE BE IT HEREBY RESOLVED, that the governing body of the Town of Ithaca does hereby declare the third Monday after the first Tuesday of every month, excepting May 25, which is a holiday, through the balance of the year, as its day to hold a Study Session of the Town Board, and FURTHER RESOLVED, said meetings will be held as follows, until further notice: Monday, April 27, ; 2009 5:30 p. m. Monday, June 22 2009 4:30 p. m. Monday, July 27, !,12009 4:30 p. m. Monday, August 24, 2009 4:30 p. m. Monday, September2l , 2009 4:30 p. m. Monday, October26, 2009 4:30 p. m. Monday, November 23, 2009 4:30 p. m. Monday, December2l , 2009 4:30 p. m. MOVED: Councilman Stein SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No . 17 - Consider support of EMPLOYEE FREE CHOICE ACT (H . R . 1409 ; S .560) Page 20 of 31 FINAL Councilwoman Leary moved and Supervisor Engman seconded . Councilman DePaolo moved to strike the fourth Whereas on the basis that it is subjective . He thought the statement could be true for some communities and not true for other communities . There was no second to the motion . Motion died . Councilwoman Leary suggested sending a copy of the resolution to Federal Representatives , the County Legislature , the City of Ithaca , the Workers ' Center, and any other interested parties . Board agreed . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=080 * IN SUPPORT OF EMPLOYEE FREE CHOICE ACT (H. R. 1409; S. 560) WHEREAS, the freedom to form or join a union is internationally recognized by the 1948 Universal Declaration of Human Rights as a . fundamental human right, and WHEREAS, in 1935, the United States established, by law, that workers must be free to form unions, and WHEREAS, the free choice to join with others and bargain for better wages and benefits promotes economic opportunity and good living standards, and WHEREAS, unions benefit communities by strengthening living standards, stabilizing tax bases, promoting equal treatment, enhancing civic participation, reducing worker dependence on social welfare agencies and therefore decreasing the burden on taxpayers, and WHEREAS, workers across the United States who declare an interest in joining a union are often subject to employer intimidation, illegal firings, and protracted delays in obtaining a secret-ballot election for representation, and WHEREAS, the Employee Free Choice Act has been introduced in the U. S. Congress in order to facilitate workers ' freedom to join a union and help strengthen the American middle, class, and WHEREAS, the internationally respected organization Human Rights Watch has identified the Employee Free Choice Act as a human rights imperative, and WHEREAS, nothing in this legislation alters the rights of employers to provide information on unionization to their employees, and WHEREAS, the Employee Free Choice Act will give employees the ability to choose to conduct a secret-ballot vote for union representation, now therefore be it RESOLVED, that the Town Board of the Town of Ithaca supports and urges Congress to pass the Employee Free Choice Act which would authorize the National Labor Relations Board to certify a union as the bargaining representative when a majority of employees voluntarily sign authorizations designating that union to represent them; provide for first contract mediation and arbitration; and establish meaningful penalties for violations of a workers freedom to choose a union, and Page 21 of 31 +I FINAL ,t RESOLVED, further, that a copy of this resolution be forwarded to all our federal elected representatives and any other interested parties. SEQR ACTION: TYPE 11-20 MOVED: Councilwoman Leary SECONDED: Supervisor Engman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No . 16 - Consider dissolution of Dani Holford Sick Bank Ms . Drake explained that the Board created a sick bank for Dani Holford in 2007 , whereby employees donated sick time and the Town matched employee donations . The policy created did not address what happens to the remaining Sick Bank when it is no longer needed . The Personnel Committee and Employee Relations Committee recommend dissolving the Sick Bank , along with any time remaining . Councilwoman Leary moved and Councilwoman Hunter seconded . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=081 : DISSOLUTION OF THE DAN/ HOLFORD SICK BANK WHEREAS, the Employee Relations Committee discussed the dissolution of the "Dani Holford Sick Bank" and its balance, and WHEREAS, the Employee Relations Committee was not in favor of having a general community sick bank, and } WHEREAS, the Personnel Committee discussed different options and recommends not having a sick bank, but, allowing the Human Resources Manager to work with staff on short term issues that arise, with the direction to bring larger, long-term issues to the Personnel Committee for review and possible referral to the Town Board; and WHEREAS, the Personnel Committee recommends dissolving the Dani Holford Sick Bank and any remaining balance; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca hereby approves the complete dissolution of the Dani Holford Sick Bank and its remaining hours; and be it further RESOLVED, the Town Board directs the Human Resources Manager to work with staff on short term issues and to bring larger, long-term issues to the Personnel Committee 's attention for possible referral to the Town Board. Page 22 of 31 FINAL MOVED: Councilwoman Leary SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No . 19 - Consider setting a Public Hearing to consider adoption of local law increasing dog license fees in Chapter 112 of the Town of Ithaca code Councilwoman Hunter moved and Councilman DePaolo seconded . The public hearing was set for May 11 , 2009 at 6 : 00 p . m . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION N0. 2009-082: Setting a Public Hearing Regarding a Local Law Revising the Fees for Dog Licenses in Chapter 112, Titled "Animals, " of the Town of Ithaca Code RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 11 th day of May, 2009, at 6:00 p. m. for the purpose of considering a proposed Local Law Revising the Fees for Dog Licenses in Chapter 112, Titled 'Animals, " of the Town of Ithaca Code; and it is further RESOLVED, that at such time and place all persons interested in the proposed amendment may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilwoman Hunter SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Agenda Item No . 20 - Consider Consent Agenda The Snow and Ice Agreement and the disposition list were pulled from the consent agenda . Item e . Supervisor Engman corrected the second resolved—the figure is $49 , 899 . 20. Councilman Stein moved and Councilman Levine seconded . With no further discussion , Supervisor Engman called for a vote—carried unanimously . Page 23 of 31 FINAL TB RESOLUTION NO. 2009=083a Consent Agenda Items , BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts th resolutions for Consent Agenda Items: a . Town of Ithaca Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. Appointment of Working Supervisor (Public Works) e. Acknowledge annual submission to NYS Comptroller by Supervisor to Town Clerk of Financial Reports for SCLIWC pursuant to New York Town Law, §28 ( 10-a) f. Appoint Project Assistant — Engineering g. Consider acceptance of grant money in support of the Community Garden MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. TB RESOLUTION NO. 2009=083a: Approve Town Board Minutes of March 9 2009 and Marc 23, 2009 WHEREAS, the Town Clerk has presented the minutes for the Town Board meetings held o March 9, 2009 and March 23, 2009 to the Town Board for its review and approval of filing; NOW THEREFORE BE '?IT RESOLVED, the Town Board does hereby approve for filing the minutes of the meetings held on March 9, 2009 and March 23, 2009, MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, 'i aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. TB RESOLUTION NO. 2009-083b: TOWN OF ITHACA ABSTRACT WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board, no therefore be it Page 24 of 31 FINAL RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 6595-6712 General Fund Town wide $ 166, 983. 00 General Fund Part Town 173108. 37 Highway Fund Part Town 14,245. 74 Water Fund 316, 959. 76 Sewer Fund 301,296. 86 Risk Retention Fund 1 ,214. 35 Fire Protection Fund 294,235. 74 Forest Home Lighting District 184. 12 Glenside Lighting District ` 71 . 77 Renwick Heights Lighting District 99. 54 Eastwood Commons Lighting District 196. 46 Clover Lane Lighting District 23. 75 Winner's Circle Lighting District 66. 05 Burleigh Drive Lighting District 80. 95 Westhaven Road Lighting District 267. 62 Coddington Road Lighting District 158. 20 Trust & Agency 21151 . 79 TOTAL $ 1 , 115, 344. 07 MOVED: Councilman Stein SECONDED: Councilman Levine VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. TB RESOLUTION NO. 2009=083c & Bolton Point Abstract WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 867-936 and 938-941 Check Numbers: 1 1493- 1 1566 Operating Fund $ 118, 733, 78 Bolton Point Road Project $ 62, 866. 39 SCADA Project $ 2, 501 . 98 Page 25 of 31 FINAL Burdick Hill Tank �Proiect $ 3, 339, 5 SUBTOTAL $ 187, 441 . 71 Less PrePaid - 42, 811 . 87 TOTAL $ 144, 629. 84 MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. TB RESOLUTION NO. 2009=083d. Promotional Appointment of Working Supervisor WHEREAS, there is presently one vacancy in the full time position of Working Supervisor in the Public Works Department; and WHEREAS, the Highway Superintendent has determined through interviews and evaluation that John Shepardson, Heavy Equipment Operator; possess the necessary knowledge, skills and ability to satisfactorily perform the duties of the Working Supervisor; and WHEREAS, the Highway Superintendent promotionally appointed John Shepardson to ' the Working Supervisor position, effective March 16, 2009; NOW, THEREFORE BE IT, RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the Highway Superintendent's regular promotional appointment of John Shepardson as a full time Working Supervisor for the Public Works Department, effective March 16, 2009; and be it further RESOLVED, this is a 40 hours a week position, at the hourly wage of $23. 99, which is an estimated annual salary of $49, 899. 20, in Job Classification "N", with full time benefits; and be it further RESOLVED, if the said successfully completes the mandatory eight (8) - week probationary period, ending May 11 , 2009, there will be no further action required by the Town Board. MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. TB RESOLUTION NO. 2009=083e: Acknowled a annual submission of Financial Re oArvis SCLIWC pursuant to New York Town Law, 29 10-a to the NYS Comptroller b Su e to Town Clerk Page 26 of 31 FINAL BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby acknowledges annual submission of the Financial Reports for the Southern Cayuga Lake Intermunicipal Water Commission pursuant to New York Town Law, Sec. 29 ( 10-a) to the New York State Comptroller by the Town Supervisor to the Town Clerk. MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, . aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. TB RESOLUTION NO. 2009= 083f: Appointment of Project Assistant-Engineering WHEREAS, there is presently a vacancy in the temporary position of Project Assistant in the Engineering Department, which is a position not to exceed six months as an internship opportunity working on a specific project; and WHEREAS, the Town has been designated a regulated Municipal Separate Storm Sewer System (MS4) by NYS DEC, in which the Town has to develop a map of the MS4 that shows the location of all outfalls and the names and locations of all waters; and WHEREAS, the Project Assistant will be doing the mapping of watersheds and the review of illicit discharge areas, which are new requirements for a'IMS4 area; and WHEREAS, the Director of Engineering has determined that Gregory Mauro, Cornell Engineering student, possesses the necessary knowledge and skills to satisfactorily perform the duties of the Project Assistant for this project and makes the recommendation for his appointment; NOW THEREFORE BE IT RESOLVED, the Town , of the Town of Ithaca does hereby approve the appointment of Gregory Mauro as Project Assistant for the Engineering Department, effective June, 1 , 2009 through August 21 , 2009; and be it further RESOLVED, this position ,is a temporary summer position not to exceed 40 hours per week, at the hourly wage of $ 11 . 10, from account number A 1440. 110, no benefits apply. MOVED: Councilman Stein y SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. TB RESOLUTION NO. 2009 — 083g: Acceptance of Grant for Establishment of a Community Garden Program Page 27 of 31 FINAL WHEREAS, the ., Ithaca Town Board acknowledged there - pre multiple benefits of communit gardening by passing a resolution of support at its February 9, 2009 meeting; and WHEREAS, the Town of Ithaca has been awarded a grant of $ 10, 000 for the support of such project on dedicated park land, tax parcels #27. 4 - 11 . 5 and 27. 4 - 13. 15, to support a deer fence for the West Hill Community Garden at Linderman Creek; NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca, moves to accept said funding for that purpose. MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Snow and Ice Agreement - See Attachment #4 r Mr. Noteboom said that the contract in the Board ' s packet contains the old insurance language . Attorney Brock suggested that the first resolved read , "The Town Supervisor is authorized to enter into . . . subject to the approval of the Attorney for the Town . " This would allow Attorney Brock to verify the language changes made to the contract . Supervisor Engman moved and Councilwoman Hunter seconded . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=084: Approval of Two Year Snow and Ice Agreement WHEREAS, the Town of Ithaca has contracted with Tompkins County for removal of snow and ice from County and Town roads since October 2002, and WHEREAS, the previous contract expired on June 30, 2008; and WHEREAS, a new agreement for snow and ice removal from town and county roads was , established for a period 'commencing, October 1 , 2008 and ending, September 30, 2010; and WHEREAS, the Tompkins County Legislature approved this agreement at its October 21 , 2008 County Legislature meeting through Resolution #205, whereby it authorized this agreement for a period of up to two years from January 1 , 2009, through December 31 , 2010, with the assurance that the required annual. review can lead to modifications in the second year; and WHEREAS, it is the intent of Tompkins County, to pay to the Town of Ithaca, the first quarterly installment of $3, 255. 29, which covers the period between October 1 , 2008 and December 31 , 2008, as per Schedule A (attached); and Page 28 of 31 4 FINAL WHEREAS, upon approval by the Town Board, and submission of the signed contract to the County, Tompkins County will continue to pay equal installments of $3, 255. 29 through April 2009, for a total contractual payment of $ 13; 021 . 16; and WHEREAS, the amount paid per mile will be adjusted each year by an amount equal to the percentage change in the County's per mile costs for snow and ice removal performed, comparing the two preceding winter seasons (October — September); and WHEREAS, each party to this Agreement may request a change to the level of reimbursement based on a formula taking in a comparison of the last two year average of the - fixed payment with the payment that would have been due under a time and material basis; NOW THEREFORE BE IT RESOLVED, that the governing body of the Town of Ithaca hereby authorizes the Town Supervisor to enter into an agreement with Tompkins County for the purposes of snow and ice removal . commencing, October 1 , 2008 and ending, September 30, 2010, subject to the approval of the attorney for the Town; and FURTHER RESOLVED, that the Town Supervisor is authorized to enter into subsequent multi-year agreement(s) with Tompkins County, through a period of agreement for services ending on or before December 31 , 2012, for the purpose(s) of snow and ice removal, upon prior notification to the Town Board. MOVED: Supervisor Engman SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous. Disposition List Councilman DePaolo asked what a real property evaluation report was . Ms . Billings offered to show Councilman DePaolo the documents and suggested holding off approval of disposition until the May Town Board meeting . The Board decided to hold the disposition . I ist until the next meeting . Agenda Item No . 21 - Report of Town Committees Councilwoman Hunter suggested the item be postponed until the April 27th study session meeting . Board agreed . Agenda Item No . 22 - Report of Town Officials —. See attachment #5 Mr. Bates informed the Board that they' ll be seeing changes to the Code Enforcement Office 's monthly report . Ms . Drake reported that she has received 62 applications for the Director of Public Works position . Page 29 of 31 FINAL Mr. Kanter informed the Board that the Planning Board�.was pursuing hiring a consultant to review the Verizon cell tower application . He explained that the Planning Board has the authority, under the Town ' s telecommunications law provisions in the Zoning Law , to hire an independent consultant , at the applicant ' s expense , to review certain portions of the application , especially the technical portions addressing the need for the facility and its proposed location . He said that there is an escrow deposit setup by the applicant , which is drawn from to charge back expenses . Ms . Billings reported that May is - Dog Month in the Town of Ithaca and this year the Clerk' s Office will be holding a " Favorite Dog" Contest during the month of May . Town residents are invited to come in to Town Hall between May 1St and May 15th to have their dog 's picture taken . The pictures will be posted in the lobby for Town residents to come in from May 16th through the end of the month to vote for their favorite dog . The winner of the Favorite Dog Contest will receive a basket of doggie gifts donated by area vendors . a . Report of the 2009 AOT Meeting . Supervisor Engman asked if the board members who attended the Association of Towns Meeting were. prepared to present tonight ; Councilman DePaolo said that it's up to the others on the board . Supervisor Engman asked if there was a preference to report at the next Town Board meeting in two weeks ; Councilwoman Hunter said that she had two issues to report on and asked to report now : one had to do with sections of the [ NYS] Budget Bill having to do with the consolidation of governments , an issues that she has discussed at various meetings in the past . She reported that both of those sections have been removed from the Budget Bill ; making this a moot point . The other thing that she wanted to report on involves the annual review of our Town off Ithaca Procurement Policy , which Councilwoman Hunter will be getting with Al Carvill on in order to bring something to the Operations Committee and then the full Town Board . Councilman Stein said that he has a couple of reports , which will take about 15 to 20 minutes ; due to the late hour, he asked to delay his presentation until the next meeting . Agenda Item No . 23 . Review of Correspondence Supervisor Engman asked if any board members had any questions or comments regarding Correspondence . Councilwoman Hunter asked questions about the PodCar presentation ( Personal Rapid Transit ,, System ) that is coming up -and whether or not Herb would be involved . Supervisor Engman offered that if any one has a strong interest in this topic , he would be happy to step aside and let them have his invitation . Supervisor Engman said that a local grant was received to do a study of the practicality of doing a PodCar System in Ithaca area . Councilwoman Leary asked if these are the things that look like Segues ; Supervisor Engman described it as an elevated system ; much like a ski lift gondola , where the rider gets in and gets to his/her destination . He went on to say that the system is considerably different than a bus , because the rider gets to his/her destination individually . Councilman Stein said that the PodCars are able to pass one another; if someone gets off , the other cars go on ahead - the whole system does not come to a halt . Councilwoman Leary commented on the fact that the system is elevated and remarked that it must look terrible ; Supervisor Engman responded that the visuals are one of the challenges . Supervisor Engman commented that it [ PodCars] is just being studied and offered to bring more information back to the board if anyone is interested in a follow- up . Supervisor Engman said that he would like to hold an Executive Session at the next meeting , the Study Session , and said that he would be passing out confidential material to the board members , Page 30 of 31 FINAL after this meeting is adjourned , so that they can read it through , think about the material and be ready for the Executive Session , which will occur at the April 27th Town Board Study Session . Councilman Stein moved to adjourn Councilman Levine seconded Board members voted unanimously to adjourn the meeting . Supervisor Engman adjourned the meeting at 8 : 40 p . m . Respectfully Submitted , Karen M . Billings Town Clerk Page 31 of 31 t TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Karen M . Billings , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County, New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: ADVERTISEMENT. NOTICE OF PUBLIC HEARINGS Resolution and Order calling for a public hearing to discuss Water District Improvements - Southern Cayuga Lake Intermunicipal Water Commission's Burdick Hill Water Tank Project (New Tank No . 1 and New Tank No . 2) Consider Six (6) Noise Permit applications from Ithaca College requesting permission to hold six (6) separate events on the Ithaca College Campus Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , NY 14850 Date of Posting : Friday, March 13 , 2009 Date of Publication . Monday, March 30 , 20;09 Kar n M . Billings Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS) SS . TOWN OF ITHACA) Sworn to and subscribed before me this 31 st day of March , . 2009 , i Notary Public CARRIE WHITMORE Notary Public, state of New York w, 7 No . 01 WH6052877 j Tioga County Commission Expires December 26, �w r L; ICY I ,a� 'M ifk' 3• "�r.};.3�t g'+n� '-^tla+' �'� r FL 3' Y St t Monday`Marchi30 +2009 THE ITHACAJOURNAL = w a • n, .. 3 t r tix 45 m ,n A Q � N r $•. s, ,,^d4 s k. . f -e- �� 3 ° r ' *M"n; '. t fiFZ t3' M . f 9FURTHER 'NOTICE��.IS;� �TOWN'OFJTHACA ; comrrion fby the Towns ,of,u$2 600 000 )$,1 200;000 the �linprovement, and the • TOWid .OF ITHACA a - D den Ithaca and Laos afof; the Nev✓ Tank No: l yamerdment of�the ezrsting OTICE •OF ,=� ` �` EREBY yGIVEN that at4 ORDER,FOR Y yN ry -=•11d'the1rIXI. la es° of :` oerot ands$ 11400'r000? A re'eruent v rn E ., rofv " such timeFand ' pldce` 611p< :P..UBLIC;HEARING, 1n9 ate . . >: , g _ I r c �"k=. � , ,9wr ��, , « , ,,. ?�, n #PUBLIC HEARIWGS au .;., k pp t r ersons interested'' ui«"tfie Helghtsfand Lanstorthe Newer+Water,�Tpnk lntermunicipal - Coopera g p „ w ` 9 "' »'Tf1e °Mu NoF=2" ro ct and s tion between� the�;Munici � � ro osed4 ,local law", •and;j ° RESOLUTIOiNAWD U� ring (colleCIY, a . . _, .) F , ;, G , . ,,,u ,. ,..y ._ ., NOTIGEu:IS HEREB GIV =P�, P ,. , . g r , ., a ++- - - v `� snlCl ahtres,is-L " p P, :.. and ? some WHERE S the p oposed pahties to�3author¢e such EN ingt-.the- 0 :Board of*noiser�permrt application ILI ORDER ,CALLIFIG FOR F . . :di'vidu' III tl4 "Mu-"meihod`;of fins' cm to $be lm rovementp c �bontlm` ' F °3 m�a beaieard concerning " d-PUBLIC HEARIPdG TO " tI m?s !a:- , yy'-., 3 ,rarw•. _ ,rr" . - , -;gam• a�tp,r ...- ,. C. the . Town rof Ithaca will ,Fnlcl all 'xsuchIm rove;gem to etlfor,gthe. atoresaidand other-.activities to�de��holdr -the �folloy✓m .twoahetsame, and .:D�SCU55 • r s' " nlclrcill! t � A&-unp p . Y • -rt .r ." � � :_ x € , =.�_v , xg w4 " . EURTHER� NOTICE ' :IS - a e mentrto�be construetedrandicfmpaovement ��is b issuance .e ate.�to the Treasurer of public Hearin s,F,on; Mon • �; WATERMDISTRICT g ' g e .. ;z� r v < _I..•r . s g zg� THEREBY GIYENt that II onj M,owned by ,,therMumcipah, by, theaNlunimpahhes of� SC LIWC� certanauthonty� day; APri113, k2009,,at . n , - .. p .:.; IIYiPROVMEiNTS, , _ , , T a, r � ,.": • , gar d several= senalr to'rassue suchcbonds rori. be ° � �, `, ' he€ requesti assistanceq wi"Il.,be SOl1THERNiCAY,UGA ., lies "and,�,;r , - . x of :, . � �K - . : : > n .. 4s� its regularz meeting .oft ,. . ." , I r, WHEREAS ,the [o osed _ �onds not, �to ',=-exceedhalfof the;_fdunici ahties,. TownaBo rd m ';the �Tov+nProvitled ,to personswtth 1AKE, INTMMUINICIPAL ,:- P pr; . . } f , ; , ; � •� ,.� ,y p G a e ,,;; tv S�CLIWCnoer " * 'Is ecial neecJs tP.eis'ors�de;=$ gSCLIWC,2009rBurdlck Hll $2,600,000;,and.. k a�d , o "grant . ,r� z, Hall Ioeated ati2,li5 North P ,, ; V%li1, '5,;" §pAl'ER '� ak ,,,, ¢-- .zz. yrr ., a. a .yr`-'�� r,. . . t ,� F 31 q 2 ... �.'. •s:�+. %*.r x't Slrin a5515tance must wt€ - � , rTanksRroiect corslsts of - VJHEREPS,�the . area of talnother owers and au- T1ogaStreet Ithaca; NAY a ., g, � _ � , �,. x ;COMMISSIONS ,.x, , , man i#o,hear'aliti` er �� :, f jmake a <;re uest o the 4 LL.WATER they lmpcovements tsetfor'tli {sa.Id�sTowndeterminedtotlioiy t r y' .- p ` E r.ttK9 s . i BUROICK ;HI_ y ' -Town Clerk+« not lessahan nf. , 56elowrandl aslLmore�,partm-,4L e� "menef ttedv Eby 3sald sons ;lnterested4in the sub- > 6 00' p m foc the pur;� , ., c TANKSiPROJECT �, - . �,x � 3 „ W C 2009 .Burdlck H111 'eci rthereofs and c"oriee"r"n; s ' .; ° ° 48 hours poor to;the,,tlme ularl . shown4 an dFesq SCLIW, ,0092 u ,I . ,a .., f a9 , .-r ;.; ose ofHconslden_ n �slx (b),r..� . - .r r (New Tank-Nolsand. Y gg �• . v r•- >;ibed' In saad ma lanF,and;- Tanks 4 ,Proect conslsts4 0taiing-,.the, same ;and to take, �olsek Rermlt M � licatlons�of the ubh c heann� ,New»lank±No 2 ? P p P �5", x':f ' f +eft, ss6 ,�. 7"t a; . -.yt,, +FVw3 . r. , r::< ag ! a c ...- [%"` .< scut tst�.� a&, 4r rs: §; ro P ^,. -.� ''Ur.enSM:-ZBIIIIngS�ti c, , x •_ ,� ,reportsp,resent) on;; 61em1he enllreaareaklof.the Town suchactloni�thereonn asi5rfrom r Ithaca Colle e re a � P»:'<w . IP., -;rc, - .F vrz. .z rr_es .,m, .,#Xi 4 mss.;'-<u r 'S:. .. :-.._-«v -a e' t .- T .0 I, .�--.s.. gxti �c ! `�} TOW113CIer , the Qttree ,ofYthe Towne-exce`phngthere fromthe„ required by lay-: t'� € .� ,� questingL , permisslonSto _ -Ar a Re ulawMeeting of.. a k IIz ,. .,e"Y' # cwt { � ,-I-Clerk' of.:the�' Town 'of •,Itha=-�grea "contaln-edxwi III""the rS'echo'nr 2 t� The Townmhold' 'sizs� 6 se - rate ='Dated- s I -1- f £, 2atfley ;rTOWfI�'% BOa rd .':'Of-Y theys � el, j g3! 1 `'.r '„ei ti b• °a:°A '• _ 9 - e , sm°se'H-e .rn ., .nsa w,:.,'e'. , •"'4' +' m+ -era�c ,(.�• .:+w. villa e of a t >Cayuga Clerk„ofathe Town�of Itf a events„on the ,It aca Col _ N March '=1'3, 2009 - Town of Ithacayzs7ompkms C° i g r�. v + ..: Y .+"- - � °` C , .«, Y ; -:Rub1 L - r _ T,(1)> Construchon�of. anew .Melght's;ands ca ATompkrns ,e aunty, lege Campus as follows r County NewF,York held a 9000001' t $lion -�':VJHEREAS rt`,is�nonvd-eNew York„ lshereby au- h1K�Fnda zfA"rll'� 17sr M°reh30, 2009 LL 215' NorthTloggatStreet m � � •, • � z ; 9 � r . � i # F �> FY5 !Ithaca��NewsYofkx on the prestressed aconcrete� water sired tom call' a ,p6151k fiearr- thariz,e h� and x directed.Ito 2009 from 2 p m to 4 _9th3a ofr'Ma`rcha 2009, -' sord e ank (the f+ New�sr for�he purpose ofconr causea"icopyofthls o derp ,m ` Inauguratlont� of�Pres at 530 m6EST Tank )syonthesite?nof, theslenng�l (1)the afresaltl� to be ubhshedkonce mtheldent Rochon ins thee Hil6 PR'ESPENTt the •Towns Corr mission s;, sexist ng.x33�plon report and mops, (li i tofflciala newspaper f the Ceriter '> , ' »Board consists of�?seven� yeavoldl 500 OOOgal , theprovrdingg Rof :,sal �Mur lc�lpaltyrgnd� alsoy;to2 SFr da °lvla12009 r �li0j,Ion =eveleled steel water SCLIWC �2009, BurdlCk<HJI ostta,cop >thereof members and the follow .� eis a � - rx ln =TownBoafd;tmemb"ersstora a tank )the -gExls4ngrtTanksProlect' ?)lu) theaauown � signboardmalnKlcks�Back "$ rp FaCtlfnlVal tO�j 9 r° <�< X � - Tank, u"st east oft) e'�mterztfionzatlon Hof renal "bonds *tainetl byathe3 Clerk; notcommemoratertheend 4of` .rWere pfesent ?-p .SU efVlSOf` -„�.ry �r) ; 'W tK + + " -'r c+a tX �.F-,y p y'.-._, • w P^ xnw = .X i, ✓' a.I +re: ## :eas ms'=s- . A n ,,;; q r q. P section • of North ,for�paymentof theFCOStsoflessthan tenznor� morelthanthes `aeademlcyear&and y Engman, 000nCIIWOman¢ m nab s A :�' =au �+ ra �3 t,LeB Counc'-dman Sterb '' Tnphammerk and „Burdick )fie Imp�royement r andzt(iv)�ty en days befog4,,W M concert 'k a � =, Go ncllmani . Levine Coun Hlll"Roadr ,ln the Town of tf e�amer dment ;of Chet ,dgy t des gnated ��for r th 3 Tuesday, vMay�Ilim; rl fcllwoinan Hunter Council:`,t-�Qnsm"gad construc)ronofstmg' Agreement ofhearmgfpsafoaidi2009rfrom� 8prrto T12; ` > 290 feet of Ewen " inch =d; Intermunlcii al Coo era Section 3 Thls order man;DePaolo; and " . x , b e P: pF, ��K , � . � ,Midnight Outdoorcarnl - "> WHEREAS "a c lan'�+re ameter ductile 4nr pipewfion nbetweep the ;Munlcl ,isha11�'take effect mmedtate�t gal `event with�Ca"mphfled . �m Ira e " purtenances Arun J ahhes mrelationato such ly ands? • portandmap has been; ° dap p � muslcforgraduatingse 8 c s sv .'rc I°.% r• t�-b+.. k. , Ilama ?Ftoj "^ L r x f z v-r „dal - resared In=e suchmng>' rftom �theCommis mprovem�enf„andtohear ��FURTHERRESOLVED the nlors #T �, g Y ,.P ,P ratio transmisslon .allxs ersons�uterested 'm, nueshon'oFthe,a"doptwn of i4 Wed`nesd'a Ma ' 13 c manner°and AmeJUCfl�deta11 5. 53exa,: fige - ,.. pry, vs rp C, an x as 3- 7 xw m n s •n.,,uf a ,a. Y%tk r as tftis Board determine"s to main gndWrequired dra n ? e s}bleci ithereof gall In rrrt e foregoing order was 2009 ' from goon to r4 t fr , �r a e coda site ,improve raccoraance with ,apphca upon, a`�motwnr,ofCouncil x If Outdoor _barbequex. be "necessary irelahng to g.,... , T ?7 . f: r k: ' ' ments gnd' r .¢ file rovls'ions , ofA eneral man �FDePaolo :�seco'ndecl or raduatin senors with the dlsmantl ngofsanaexlst - . Es P� 4 E �f g 9 s, c In water.stordge 'tank and �u) tlism nthng and re yMunlclpals Law Lo aI1 F by SupFernIn--I gman g ram Ilfied' muslc the' const ur coon of two movtn ttlie,Exlstm t Tanktt, trance law, Townr Law, �and dui fi ut 0iovvoteson r, rppx ' " q May 17-1 I . Y P 5 Saturda I water �sioragge ztanks ' construction fF ?a, t"new and€Vdlagge4Law r 4 ;` a roll call whl h resulted x2009 from i9 30 g all, n the Town "bfwLansmg1�500000 0 gallon ?NOW ±THEREFOREfiErlTe as�follows vxa x, 10 p4m:3 'aacoacert wrt{% _ r hA mart oFs±le3Southem prestressed concretewater ,= RESOLVEDthat£ thefol e � �/g07E �7ampllfied mu'slc m ;conlunc-: Co a ar4 ` Lalte�stora e#tanks, Nvev✓ lonk ?lowmgshaugrake3p4aaefb ouPervlsarLfjma ..z aye tlo'nwifl atireworks ass f Y. 9 _ ' Nom " *6hgthe :sametfo'ot Section +l : A ubhc=Bear Councilwoman Lea a e r ; t IntermumclPPalfVJ itertCom� 3 ) r zP s Rai ". s ry Y P OY *+ � mis'sion ("SCLIWC")� watg�, Pr nt asr#hek Exis4ng Tank d mg wiN be heldy at the Councilman£ Stun F , aye y 6 Sunday May ,17,z x e "= gconstr`uetian of `a#concretex=Town of Ithaca Town'fHall,. -Cou cllman , Levine , aye�2009 °ft m 9 a in to hl 5 stem antl all = urSUant't0 r F . ' s ;L., v*xa #v, t , xx 4 u:� rvr .' .r •t -+ r� Y P G s zcatchlzb rtl and g'replace ,located at 2}15 North. Tlo t Counalman�DePdolo, aye, a m r Commencement ArticleNS G of the , eneral R E � ,,o • x t r 3. « � 3 # MuniclpaU Law sand fele tment Hof mthe Ewshng Tank =gaStreet din gthe Clyr ofCouncdwoman: Hunter, i Ceremon , ands 4 vont34 ' ro*vlslonsk ofTtf e F°Verflowoutfollpipmg Ito'Ithaca; New,;Yorkon, the absent ,raY { + " . In! Tovin Plaw aicl Willage bring th-Rverflow structure-, F 3thV"dayoof', dp I, CounclIllury oodmanrl ,4Cople�s of .thespropo dt I If `Law' suchk ro'ectto?".tieuP`+stocurre�ntF1ealtfi�`DeM 2009; at, 6 15pm, to _ Fw4 ; Faye localtdaw antl;nolse permit'" asp )F artment' }standartls� a"nd-veons'ider the afoes`ald� >The order'!wasthereupor a hcations areonfile In ,If t MktvOWn� aand*'ildentlfled a$ Pt, z a„,ts s.+a .ter, rxs s e. v. °B�-"� � ' ter+ , a"� I ^�-t e '4"" �•• t'' a°` pp ;n-,. 2'- r s x the $CLIWC2009 Burdick lnstallahon ' ofperimete plan, reportand= mapranddeclareddulyadopted urthe TownSClerksOfflce at-III i,� Hill' TanksE ;P,o ect� and dralnnage�around the New ihe,quest�o�s Yof the provltl ��Ka�en M� Billings, 215,�Northt wTloga� Street; 'shere ijafter alsotreferred&to Tank;sari f �� uig 0 tj S a I C 157 S ke LIWC- 200x9 ;;.Dated€ FTown CI Ithaca ,NY and” gvallable.. asp"Lin rovement" %to ro �WHEREAS��the�maxlmum �Burd�ck H111;:Ta�nk-saProlect, �" �� T�_ fob nevlew dunn'g ,normal � vldeimprovet3 4�'wafer sor',�Proposed amount;to be ex` £th'e. duthorizatlon� rof Iomt ,F, AAareh X13;3009�a'r ,� ; business` hours-� Mondays �. ,..3 r ended, �for the aforesaid and�, severdl ,,renal bonds ,P,ublrsh , � r�,�? � "[ � throu` haFrldaya�8:00 a m t T ond ' thRxsystem . OWned Ink p fi R+a, Y�''m Zsr i �t£:ram �. ,5 , yX '=# � 'a si; �'f .F ' 'G�' 2 =� � �. 1 : *¢•a .,t lair` wt kx+" !@p x f✓ - ^n '35"� t .+ a, h,i. '`A'+.�"t`-�,�,� a rva �R9.J� � k„+�$ ,� �e-&'�s �x't°a4' ,C..„ + ';a i 3 2t 3 Y +• AK.r�, n .�.t' �a'"'�a° b•``5. �#.^� +�,-et�+i „q, v' ^# .'e" .sd3aa'z#.a:.,.� w2,°-c�='�"4„�' ,w -M^�'»n,:.?c:,7^ '£.'�.,. ,K: i.'L ,s. rt =..,� , d«.�:..«;.i<x ..�a33--:3b,-�•-i?.�.sle. e .a i4��.zr- r.r.�>..;s�.�'t�aa. .wap,...w.�'"�-�.a�..r'�`.. .°�s. w- rbwv) 3WY J Apr a I 1312 ou�j First Do No Harm The mammoth Carrowmoor development proposed for Ithaca 's West Hill raises many questions regarding traffic, noise, infrastructure, and neighborhood preservation. Most of these issues should be analyzed during the formulation of the Carrowmoor Draft Environmental Impact Statement and will , no doubt, raise more questions. But as sizable as the Carrowmoor issue is, it is dwarfed by a more serious, largely undebated question: What is the Town of Ithaca's overarching planning vision for West Hill? Numerous projects have been built and more are proposed. Presumably, there are projects waiting in the wings that we don't even know about. What is the driving force behind the development explosion on West Hill and why is the Town entertaining these massive developments without a public mandate or unifying planning document? Tompkins County, in its fledgling Route 96 Corridor Study, is championing the idea of "nodal development" in a large radius around Cayuga Medical Center, and the Town of Ithaca seems to have embraced that concept without reservation. Unfortunately, the Town also seems to have embraced that concept without substantial public input. The guiding force behind a municipality's land-use decisions is its Comprehensive Plan. From the Plan comes the zoning, from the zoning, the nature of specific developments. But the Town seems to have turned that axiom on its head. Every proposal that comes along these days seems to require a zoning change and a separate environmental review. It could be argued that development on West Hill has become an exercise in "spot zoning" to fit a sketch plan that, a) hasn't been sufficiently detailed, and, b) hasn't been ratified by the public . Keep in mind that the existing zoning ordinance is only five years old, and the Comprehensive Plan, fifteen. Are their tenets of land-use suddenly so antiquated that their parameters can no longer be relied upon to shape current development decisions? And, if so, what does that say about the developments being considered today? Will we wish things were different five or fifteen years from now? To that end, the Town of Ithaca is creating a new Comprehensive Plan. This grand document will take shape with the input of citizens, planners and politicians. At this stage we can 't possibly know what the consensus vision for development on West Hill will be or whether consensus will emerge at all . In the meantime, should the Town continue its haphazard pursuit of the "hospital node" without considering public input on the larger conceptual issues? The consequences of back room planning are already evident. Non- conforming projects suddenly materialize, having apparently been shepherded through the siting and approval processes behind the scenes, leaving citizens to wonder what, if any, lasting value their previous planning input has had. Before the runaway "hospital node picks up too much steam, citizens have a right to weigh-in meaningfully not only on its components, but on its very viability. That broader discussion is best accommodated by the Comprehensive Plan process . Until that process is complete, or largely detailed, the Town of Ithaca has an obligation to its residents to halt development in and around the "node" while the impacts and nature of such development can be analyzed on a macro scale. The most prudent mechanism by which to establish this much-needed timeout may be the adoption of a temporary building moratorium. To its credit, when proposed development threatened to exacerbate existing drainage problems in the Northeast, the Town adopted a temporary moratorium to study hydrology and habitat issues in the area. It seems reasonable to expect that the Town would want to quantify the cumulative impacts of building more developments on West Hill. A research aid on land use provided by Pace University Law School states that a moratorium suspends development rights, " . . .while the community takes time to consider, draft and adopt land use plans or rules to respond to new or changing circumstances not adequately dealt with by its current laws. " Clearly the speed and face of development on West Hill have outpaced the Town' s efforts to update its land-use policy. Before the Town enacts any more spot zoning to advance its unsanctioned node, its legislators should seriously consider putting on the brakes, taking a deep breath, and crafting an actionable land-use plan for West Hill with full and meaningful, public participation. Citizens who wish to show their support for this point of view can do so at iwhcommunity.org. First, do no harm. Marie Harkins Member of the Ithaca West Hill Community Group Page 1 of 1 Carrie Whitmore From : Karen Billings [KBillings @town . ithaca. ny. us] Sent: Monday, April 20 , 2009 9: 01 AM To : Carrie Whitmore Subject: FW : Letter from Marie Harkins Dear Jon, Please see below the list of people from the West Hill who have signed Marie Harkins ' letter which she read at a board meeting last week: Pat Dutt Kathy Rodgers Emily Humter Genie Hume Helen Gibson Barbara Warland Don Critenden Linda Van Cino Frederick Heuneman Ken Walkup Tish Peralman Hayden Letchworth Stanley Renkas Mark Bodenstein Genna Knight Monty Bergman Regi Teasley Susan Pond Gail Sakai Andrejs Ozolins Joan Lawrence Marth Stettinius Jon Hiltron Anna Komor Laura Komor Pamela Gerhart Please enter these names in the formal record . Thank you . Sincerely Pat Duttl 4/20/2009 mere Gorvr�' ft'�s. �kr��ar�skr OAR 4L d��,e/•(/6 - %/RJ.Qet/Glk� L _ /y�F!t�l9C,�`l��lT.�sS/�<U�F[/,C 4.77,Y� � %`U•��i� . _ t�f'N° C� OSl1DS _ /_.LL _.O._G'"CV,�_ �C✓ief�R1 _. � t .. �C1�iS__ 1� �E - • ,! (J . /��r �rJT.Z� �o�lf�air>�. 10�% o44A Zv> 4Am) .45X,4At t�PDX671o �v/ 3� _riy Gy. . *4 G3 _�v dl�l, t�S _ , z7: r47ou) � (�UVi > G . . ?�-1ML3A1!_ .4//DiUS �4A),> Rl (_ .. .._._.�'Cjc� /'�.�� j:/,j, h - _ _ .bFVS f . l v�r i- .�.�x�D efV1) ,611X 5 7aTS. ��I�IQ$;v _ G'okL�/3'C3,�T a�tJ _ ��lic1 - V�Nbe�$ ,�4�U1?_�✓,�so�uRJ�_ f_'cQ�? %ff� - 40QS40 �itvSE - - 60A, ,375 c t b&idl mA>s %�F SSisT Nr �r F�c i�e.s� ,� P&OPMOY 4pppA(Co ®e v -- ._. .._ � ___, f•'_?�!Gt�?,iJ _�e�rt�s l��t _..;,ft'i9j°,C�© 9 To_ _iCy_'�!�-y®9 �U��s ��,� ,�.4c��[�Tr� o�,QE- /�/iyi?E� �v _-- -- - -----=- �� Mg�P /�� coJF...�y.-A��-- 2�1'N ►_!�ST.�J,evT. SGT o�xc�o`l_.. P.Pc?�1��0 ��/O o� t.�i _ Tv f/WIFY 4i 71i�r/G OX)ew . . 4 c!&**IfA. cs 5o�6zc� Q� Doti° Y ,(€��s �arr Rr77 gTys Ys dFG/cl~ r Q 2 urn ,� . 1046IRCCr1E._ cyc?r pH, ??" T�4 4 cA Lit ci r D&Q A 4j b f s s vE of Nccs u b RE pcv7'/o,�oTf1 4vcpyciT" - -- . _.__ - �� ! Ilal(,4A-iCl��/� e��4��%�/ If�5�T5 . �-'�C='1�iG�//✓c�,_ . 1t1_/%i� %!f��tJ�IV .��DE.pi4�C . R�Cfvl/�2.��?�.tIP" CITY OF ITHACA t 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF "Telephone : 607/272 - 1234 Fax : 607/272-2793 April 13th , 2009 Board of Fire Commissioners Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Board Members : The following is the Fire Marshal ' s report for March 2009 , Code Enforcement Division : The Codes Enforcement Division received 23 complaints in the month March . There were 23 complaints closed out, and 25 complaints remain open for March and previous months . The Code Enforcement Division performed 169 inspections or re- inspections . There were 315 violations cited and 126 violations abated . The Code Enforcement Division issued : 2 operating permits for assembly occupancies ; 8 certificates of compliance for fire and property maintenance inspections ; 2 certificates of compliance for alternative suppression system installations ; 3 certificates of compliance for hire alarm system installations ; and I certificate of compliance for sprinkler system installation . Fire Investigation Unit : There were three fire investigations performed by the Fire investigation Unit fol• fires that occurred at 330 Pine Tree Red in the Town of Ithaca; 430 North Aurora St; and 228 Renwick Drive in the City of Ithaca. Public Education : There was on 2 Public Education events performed and 2fre drills witnessed by the department in March . Parking Tickets There was only I parking ticket issued by the Fire Prevention Bureau in March . a `All Equal Opportunity limploycr with a commitment to workforce diversification . " Sao Fire Marshal ' s Report for March 2009— Page 2 Respectfully Submitted , C Thomas Parsons Deputy Fire Chief / Fire Marshall 1 ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT April 2009 PERSONNEL STAFFING LEVELS 1 Chief 2 Deputy Chiefs 5 Assistant Chiefs 8 Lieutenants 50 Fire Fighters 66 On duty personnel 0 Recruit Fire Fighters 1 Fire Fighters on Injury Leave 2 Fire Fighters on Administrative Leave 1 Fire Fighter on Light Duty 1 Fire Alarm Superintendent 1 Office Manager 1 Administrative Assistant 0 . 5 Financial .Clerk Total employees as of 04/01 /09 — 73 . 5 Open positions — None MUTUAL AID CALLS — From : Cayuga Heights , Lansing To : Enfield , Danby , Trumansburg , Newfield SELECTED CALLS — On 3/18/09 , 1816 hours , A Shift made quick work of a basement fire at 228 Renwick PI , SUPPORT 14 Vehicle work orders were written and 8 were closed . TRAINING — See Attached report Submitted by : J . Thomas Dorman , Deputy Chief Date Printed: 4 / 9 / 09 Page 1 Monthly Training Ho 9 y Training Block April 2009 Commissioners Report Station : ALL Shift : ALL Training Block Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hours 01 FIRE PROTECTION AND ORGANIZATION ( 124 . 5 99 . 5 224 02 FIRE BEHAVIOR (FIRE CONTROL) 97. 5 20 117 . 5 03 EXTINGUISHERS 04 FIRE PREVENTION 39 . 5 15 54 . 5 05 PERSONAL SAFETY AND PROTECTIVE E 236 70 .5 306 . 5 06 ROPES AND KNOTS 07 TOOLS AND EQUIPMENT 28. 5 28 . 5 08 GROUND LADDER PRACTICES 09 HOSE PRACTICES 15 15 10 FORCIBLE ENTRY 11 VENTILATION 12 RESCUE 27. 5 83 . 5 111 13 SALVAGE AND OVERHAUL 14 COMMUNICATIONS (FIRE ALARM) 16 12 . 5 28 . 5 15 FIRE PUMPS 5 . 5 5 . 5 16 AERIAL LADDERS AND ELEVATED DEVIC 32 32 17 FIRE STREAMS AND HYDRAULICS (WATE 18 HAZARDOUS MATERIALS AND RADIATION 150 14 164 19 NATURAL COVER FIRE FIGHTING 20 EMS (FIRST AID) 1 1 21 FIRE AND ARSON INVESTIGATION Totals by Month 788 . 5 316 0 0 0 0 0 0 0 0 0 0 1104 .5 Prepared : 4/9/09 Page 1 Monthly Training Holfty Training Block April 2009 Commissioners Report Station : @ Shift : @ Training Block Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hours 22 DETECTION , NOTIFICATION & SUPPRESS 16 . 5 16 .5 23 APPARATUS - DRIVING , OPERATION AND 226 159 385 24 MISCELLANEOUS IN SERVICE 29 29 25 ICS/NIMS 6 6 26 OUTSIDE TRAINING 26 210 42 278 27 NYS FIRE ACADEMY COURSES 48 264 312 28 Out of state training / seminars 30 WELLNESS / FITNESS Totals by Month 1088.5 714 312 0 0 0 0 0 0 0 0 0 2114. 5 Prepared : 4/9/09 Page 2 APPARATUS MILEAGE 3/09 ENG HOURS 3/09 MILEAGE 4/09 ENG HRS 4/09 MARCH MILEAGE MARCH ENG HRS NYSI DUE LOF DATE LOF MILES 901 44476 8829 OOS COS 3 /31 / 10 1 /28/09 43454 902 OOS COS 102733 9862 11 /30/09 3/9/09 102571 903 36216 10136 36525 10172 309 36 8/31 /08 3/ 13/09 36231 904 30027 9682 30027 9682 0 0 9/ 1 /08 9/7/07 29918 905 52736 4533 53245 4583 509 50 1211107 12/ 16/09 51803 906 93378 4142 94100 4197 722 55 6/31 /08 2/ 10/09 92998 909 31028 7609 31631 7687 603 78 5 /31 /09 2/6/09 933 49454 6021 49513 6031 59 10 6/ 1 /09 1 / 14/09 49412 939 48666 5921 49174 5986 508 65 6/30/09 3/2/09 48561 941 10313 540 10676 567 363 27 5/31 /09 2/ 17/09 10172 942 1991 2019 28 0 7/31 /09 943 2757 150 2806 152 49 2 3 /28/09 8/9/05 52750 944 55346 - 6846 55381 6853 35 7 2/ 1 / 10 2/ 18/09 55323 945 OOS NOT AVAILABLE 0 10/31 /09 947 TAHOE 74067 74368 301 0 4/30/08 1 /8/07 947 FORD. 371 1285 914 0 948 75987 75997 10 0 9/ 1 /08 9/ 11 /07 64519 949 2609 224 2651 227 42 3 7/ 1 /07 7/27/06 75587 961 13572 601 13868 615 296 14 7/ 1 /09 10/ 13/08 11790 962 13034 13582 548 0 9/30/09 12/23/08 11795 963 21162 22083 921 0 3/31 / 10 2/2/09 20161 964 32027 3233 32919 3324 892 91 10/31 /09 2/29/09 31478 965 45471 4792 2451 0 10/31 /09 10/ 13/08 3351 Ithaca Fire Department Printed : 15 : 01 : 03 Report Period VFF Duty Hours List 04 / 14 / 09 Start : 03 / 01 / 09 46N e End 03 / 31 / 09 Badge Credit * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * A XANDER PAUL 04359 . 00 BAKER LYMAN 03258 000 CANTONE FRANK 04413 100 CORNELIUS DAVID 03883 4 . 25 GILLIGAN WILLIAM ' 04188 10 . 00 GOULD JOHN 04301 000 LONGO ROBERT 04153 000 MAAS DANIEL 04193 8 . 25 ROGERS JAMES 03793 4 . 25 TEETER GARY 03607 000 WILBUR RICHARD 04212 2 . 50 Ithaca Fire Department Printed : 15 : 00 : 40 Report Period VFF Duty Hours List 04 / 14 / 09 Date Start : 01/ 01 / 09 Date End 03 / 31 / 09 Name Badge Credit ALEXANDER PAUL 04359 . 00 BA ER LYMAN 03258 100 Al ONE FRANK 04413 4 . 00 C ELIUS , DAVID 03883 5925 IGAN WILLIAM 04188 25900 G D JOHN 04301 . 00 LONGO ROBERT 04153 100 MAAS DANIEL 04193 23 . 75 ROGERS JAMES 03793 4 . 25 TEETER GARY 03607 . 00 WILBUR RICHARD 04212 2 . 50 Statistical Summary Board Report March 2009 here are 37, 741 records in the Incidents Table , Between Sunday, March 1 , 2009 and Tuesday, March 1 , 2009 there were 369 incidents . Currently there are an average of 11 . 9 incidents per day. Average tesponse' timb for the department is 4 . 71 minutes . The average duration of an incident is 19 . 98 minutes . Incidents by Hour of the Day 20 Runs 15 1 ,g i it' •I fir' . ,.t :'. 5 A 4 I aj i O LO (O � CO O O N M '� (O f� W O N CO O O CO O O O O O O T T T T r T T r T T N N N N Incidents by Day of the Week 60 50 - Runs 40 y' ry.. 5'•3'A 30 T 20 10 Y. F 0 SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day 12000 Loss 10000 8000 6000 4000 2000 0 N O O O O O O Q O O N N N N Statistical Summary Board Report March 2009 There are 37, 741 records in the Incidents Table , Between Sunday, March 1 , 2009 and Tuesday, March 31 , 2009 there were 369 incidents . Currently there are an average of 11 . 9 incidents per day. Average response time for the department is 4 . 71 minutes . The average duration of an incident is 19 . 98 minutes . Dollar Loss by Day of the Week 12000 Loss 10000 8000 ,n 6000 4000 2000 0 I� SUN MON TUE VU® THU FRI SAT Incidents by First Responding Unit 120 100 Runs '� °" 80 60 40 MWW 20 0 901 909 905 964 906 903 939 902 965 944 Average Response Time by Unit 8 6 5 4 3 .~ 2 1 0 w 901 909 905 ; 964 906 903 939 902 965 944 Statistical Summary Board Report January through March 2009 here are 37, 741 records in the .Incidents Table . Between Thursday, January 1 , 2009 and Tuesday, arch 31 , 2009 there were 1 , 067 incidents . Currently there are an average of 11 . 86 incidents per day. verage response time for the department is 4 . 8 minutes . The average duration of an incident is 20 minutes . Incidents by Hour of the Day 60 Runs 50 � ,y< 40 e 30 20 10 0 x O r N C7 tfi In (0 r� 00 O O r N M qct In O 00 O O r N CO O O O O O O O O O O T T T T T T T T T N N N N Incidents by Day of the Week 160 140 12 0 `¢ 100 80 My 60 40 ` z 20 :: . , 10 y L:.. . SUN MON TUE W® THU FRI SAT Dollar Loss by Hour of the Day 14000 12000 Loss 10000 8000 6000 4000 2000 0 O r N O 0 O 0 0 0 0 0 O O O O O 0 0 - T T T T T T, T T ' T T N N N N Statistical Summary Board Report January through March 2009 There are 37, 741 records in the Incidents Table . Between Thursday, January 1 , 2009 and Tuesday, March 31 , 2009 there were 1 ; 067 incidents . Currently there are an average of 11 . 86 incidents per day. Average response time for the department is 4 . 8 minutes . The average duration of an incident is 20 minutes . Dollar Loss by Day of the Week 14000 12000 Loss 10000 8000 6000 4000 2000 t > 0 SUN MON TUE WED THU FRI SAT Incidents by First Responding Unit 300 Runs 250 ELF 200 150 100 50 .a r 0) LO CO CO 0) N LO CO M N O O O CO O O CO O CO d CO Cp CA CA CA CA O (.A CA O 61 Average Response Time by Unit 7 6 Min . 5 _ 4 2 � 1 0 CO CO M N LO CO CO N O O O CD C Y)C ) O CO CO CO d W O O O O O O CA W CA C ) CA 0) . Situation Type Summary Jan - Feb-Mar 2009 ared 4/13/2009 Page 1 # of F.S . Civ. F. S . Civ. tion Type Dollar Loss Incid's Injury Injury Death Death 111 Building fire 16, 910 10 0 1 0 0 113 Cooking fire , confined to container 11351 9 0 0 0 0 114 Chimney or flue fire, confined to chimne 2 0 0 0 0 118 Trash or rubbish fire, contained 4 0 0 0 0 131 Passenger vehicle fire 41500 2 0 0 0 0 140 Natural vegetation fire , other 11500 1 0 0 0 0 143 Grass fire 1 0 0 0 0 150 Outside rubbish fire , other 2 0 0 0 0 151 Outside rubbish , trash or waste fire 1 0 0 0 0 240 Explosion (no fire) , other 1 0 0 0 0 300 Rescue, emergency medical call (EMS) cal 24 0 0 0 0 311 Medical assist, assist EMS crew 51 0 0 0 0 321 EMS call , excluding vehicle accident wit 362 0 0 0 0 322 Vehicle accident with injuries 26 0 0 0 0 3 Motor vehicle/pedestrian accident (MV Pe 5 0 0 0 _ 0 3 Search for person in water 1 0 0 0 0 353 Removal of victim(s) from stalled elevat 1 0 0 0 0 400 Hazardous condition , other 15 0 0 0 0 411 Gasoline or other flammable liquid spill 7 0 0 0 0 412 Gas leak ( natural gas or LPG) 6 0 0 0 0 421 Chemical hazard (no spill or leak) 1 0 0 0 0 424 Carbon monoxide incident 8 0 0 0 0 442 Overheated motor 1 0 0 0 0 443 Light ballast breakdown 4 0 0 0 0 445 Arcing , shorted electrical equipment 2 0 0 0 0 460 Accident, potential accident, other. 1 0 0. 0 0 461 Building or structure weakened or collap 1 0 0 0 0 463 Vehicle accident, general cleanup 12 0 0 0 0 500 Service Call , other 46 0 0 0 0 510 Person in distress , other 2 0 0 0 0 51 ock-out 3 0 .0 0 0 . 5 ater problem , other 6 0 0 0 0 52 Water evacuation 1 0 0 0 0 522 Water or steam leak 9 0 0 0 0 550 Public service assistance , other 5 0 0 0 0 551 Assist police or other governmental agen 6 0 0 0 0 552 Police matter 1 0 0 0 0 v 561 Unauthorized burning 1 0 0 0 0 Cover assignment, standby, moveup 4 0 0 0 0 Good intent call , other 21 0 0 0 0 Dispatched & canceled en route 26 0 0 0 0 631 Authorized controlled burning 1 0 0 0 0 632 Prescribed fire 1 0 0 0 0 650 Steam , other gas mistaken for smoke , oth 2 0 0 0 0 651 Smoke scare, odor of smoke 15 0 0 0 0 653 Barbecue, tar kettle 1 0 0 0 0 671 Hazmat release investigation w/ no hazma 2 0 0 0 0 700 False alarm or false call , other 10 0 0 0 0 710 Malicious , mischievous false call , other . 4 0 0 0 0 711 Municipal alarm system , malicious false 6 0 0 0 0 712 Direct tie to FD , malicious/false alarm 3 0 0 0 0 714 Central station , malicious false alarm. 7 0 0 0 0 730 System malfunction , other 13 0 0 0 0 731 Sprinkler activation due to malfunction 14 0 0 0 0 7 Smoke detector activation due to malfunc 17 0 0 0 0 7 Heat detector activation due to malfunct 4 0 0 0 0 7 Alarm system sounded due to malfunction 15 0 0 0 0 736 CO detector activation due to malfunctio 1 0 0 0 0 740 Unintentional transmission of alarm , oth 97 0 0 0 0 741 Sprinkler activation , no fire - unintent 6 0 0 0 0 743 Smoke detector activation , no fire - uni 139 0 0 0 0 744 Detector activation , no fire - unintenti 9 0 0 0 0 745 Alarm system sounded , no fire - unintent 7 0 0 0 0 900 Special type of incident, other 1 0 0 0 0 Total for all incidents 24 ,261 1067 0 1 0 0 Situation Type Graphs Jan - Feb- Mar 2009 Number of Incidents by Situation Type Incidents 300 250 200 150 100 50 0 MINNIMMM MINION 32 74 74 31 50 32 61 Code : Description Code : Description 32 EMS call , excluding vehicle ac 32 Vehicle accident with injuries 74 Smoke detector activation , no 61 Dispatched & canceled en route 74 Unintentional transmission of All Others 31 Medical assist , assist EMS cre 50 Service Call , other Dollar Loss by Situation Type 00 16000 Loss 14000 12000 10000 8000 6000 4000 b 2000 , ,- 11 13 14 11 32 30 74 Code : Description Code: Description 11 Building fire 30 Rescue; emergency medical call 13 Passenger vehicle fire 74 Smoke detector activation , no 14 Natural vegetation fire, other All Others 11 Cooking fire, confined to cont 32 EMS call , excluding vehicle ac Situation Type Summary Mar 09 red 4/13/2009 Page . 1 # of F .S . Civ. F .S . Civ. S n Type Dollar Loss Incid's Injury Injury Death Death 111 Building fire 14 ,750 5 0 1 0 0 . 113 Cooking fire, confined to container 325 3 0 0 0 0 118 Trash or rubbish fire , contained 1 0 0 0 0 131 Passenger vehicle fire 17000 1 0 0 0 0 140 Natural vegetation fire , other 11500 1 0 0 0 0 143 Grass fire 1 0 0 0 0 150 Outside rubbish fire , other 1 0 0 0 0 151 Outside rubbish , trash or waste fire 1 0 0 0 0 240 Explosion (no fire) , other 1 0 0 0 0 300 Rescue , emergency medical call ( EMS) cal 10 0 0 0 0 311 Medical assist, assist EMS crew . 27 0 0 0 0 321 EMS call , excluding vehicle accident wit 127 0 0 0 0 322 Vehicle accident with injuries 4 0 0 0 0 323 Motor vehicle/pedestrian accident ( MV Pe 2 0 0 0 0 34 earch for person in water 1 0 0 0 0 3 emoval of victim (s) from stalled elevat 1 0 0 0 0 400 Hazardous condition , other - 7 0 0 0 0 411 Gasoline or other flammable liquid spill 3 0 0 0 0 412 Gas leak (natural gas or LPG) 3 0 0 0 0 424 Carbon monoxide incident 2 0 0 0 0 443 Light ballast breakdown 1 0 0 0 0 445 Arcing , shorted electrical equipment 1 0 0 0 0 461 Building or structure weakened or collap 1 0 0 0 0 463 Vehicle accident, general cleanup 4 0 0 0 0 500 Service Call , other 16 0 0 0 0 511 Lock-out 1 0 0 0 0 522 Water or steam leak 2 0 0 0 0 550 Public service assistance, other 1 . 0 0 0 0 551 Assist police or other governmental agen 1 0 0 0 0 571 Cover assignment, standby, moveup 1 0 0 0 0 60 ood intent call , other 6 0 0 0 0 61 ispatched & canceled en route 6 0 0 0 0 651 Smoke scare , odor of smoke 4 0 0 0 0 653 Barbecue , tar kettle 1 0 0 0 0 700 False alarm or false call , other 3 0 0 0 0 710 Malicious , mischievous false call , other 2 0 0 0 0 ' 711 Municipal alarm system , malicious false 2 0 0 0 0 712 Direct tie to FD , malicious/false alarm 1 0 0 0 0 Central station , malicious false alarm 4 0 0 0 0 Sprinkler activation due to malfunction 1 0 0 0 0 Smoke detector activation due to malfunc 5 0 0 0 0 734 Heat detector activation due to malfunct 3 0 0 0 0 735 Alarm system sounded due to malfunction 6 0 0 0 0 740 Unintentional transmission of alarm , oth 43 0 0 0 0 743 Smoke detector activation , no fire - uni 47 0 0 0 0 744 Detector activation , no fire - unintenti 3 0 0 0 0 745 Alarm system sounded , no fire - unintent 1 0 0 0 0 Total for all incidents 179575 369 0 1 0 0 Situation Type Graphs Mar 09 Number of Incidents by Situation Type Incidents 100 80 60 40 20 0 32 74 74 31 50 30 40 Code: Description Code : Description 32 EMS call , excluding vehicle ac 30 Rescue, emergency medical call 74 Smoke detector activation , no 40 Hazardous condition , other 74 Unintentional transmission of All Others 31 Medical assist, assist EMS cre 50 Service Call , other Dollar Loss by Situation Type 0 _ Loss 14000 12000 10000 8000 6000 4000 2000 0 11 14 13 11 73 74 73 Code: Description Code : Description 11 Building fire 74 Smoke detector activation , no 14 Natural vegetation fire, other 73 Sprinkler activation due to ma 1.3 Passenger vehicle fire All Others 11 Cooking fire, confined to cont 73 Alarm system sounded due to ma A�aachme ✓Il 3 Town board Ave i i 13jza� �i INk (."oer� � .O. TOMPKINS COUNTY BCVI�ORKS ADMINISTRATION 170 Bostwick Road Idward C . Marx Ithaca;NY;.1°4850 Cheryl A. Nelson Commissioner of Planning & Public Works Public Works Administrator Tel : (607) 274-5560 Tel : (607) 274-0302 E-mail : emarx@tompkins-co.org E-mail : cnelson@tompkins-co. org DATE : April 14, 2009 TO : Herb Engman, Town of Ithaca Supervisor f FROM : Cheryl Nelson, Public Works Administrator` { %J SUBJECT : Alternative Fuels Presentation — Follow Up Information Herb, Thank you for providing a spot on last evening ' s agenda for me to discuss the Alternative Fuels Consortium . Attached to this memo are copies of pieces of information that I would ask you distribute to the Board members to address the questions raised . I am looking forward to the Town of Ithaca ordering biodiesel . Please feel free to contact me if you or other members have any additional questions or need any additional information. Cc : Fred Noteboom, Highway Supt. Airport Facilities Highways Solid Waste Qj Recycled paper MI . . . . .. ablko �TW Ztiy ine NUtYxraMn;Cn?Iewl � ': - ' [ " ,- ` r , EMIr ENERGYyPRODUGTS Why is Mirabito Bimodimesel Beneficial for Tompkins County .? Reduce GHG emissions and dependence on foreign oil Do the right thing Clean the environment for future generations Keep local schools and municipalities in Tompkins County on the cutting edge of fuel advancements Good marketing mechanism Bolster the Biodiesel industry and help US businesses Purchase from a in - state New York fuel supplier alt�w` uv.. 4 i K9R' Y' F is Xr4f :r��t( ', . �F � .c'$a.�� ' ,� ' ' ", ' ' y ` �� ,. . �� ' �r� � '� v�l =w. .. ,i � �.:,� � � �'�,. ..,..0+ •• �_''' '�" 3 + � �. � " gyp , �- ''� '�wfiw"sC';,"•'".. a 3 + v.. c •c..-+ . � . n s .a sx. . ..Nb6rvv«.r . . r v. ,. .wr .2.r , v • .. z e . . ' .�: ` _. . o e. ENERGY PRODUCTS T4 �I IM1n 14f,74. ttt Ptd;Pdeefe?ad>,1 _ _ - . . Advantages of Blodiesel Enhances lubricity of ULSD C01? Will save consumer money on engine repair Accepted by major OEM 's and most recently added to ASTM diesel specification ( see handout) o Does not require diesel engine modifications ( unlike Ethanol - E85 ) Reduces greenhouse gas emissions ( CO2 ) Increases fuel efficiency Reduces dependence on foreign oil yalkM' PEA 4sn .. ilC y ar 2i s » x' a p AIF nit 10 r Tv . ` ENERGY PRODUCTS Biodiesel Emissions Data ( published by the EPA) t»er B o to of � m s� rr_,; r s r ti rn r J t P r, l irr� C i es-e ,,l b .. Einiss on Ty�eg, � 1t3 � 2120 `: V x a w n AM r s -ti on is e To a lnk 1� � s `� 4E ruin redctir� / � . rl�=�r�. @alrlaxis �. 4 U w n 1) r R i�. r dui rt ISM reddtti6h t . - I: # aril{k11dt � t �r � a 'tt' r Urki'{ I� } '� redlictirsrj d�d } t ra, t °fizz!„ Y ; aai PJrrr .0 Oxide ¢ 1001 � rr�a �K ` � rira 111 " Y . irlfate lra rei+ rr� T , t , rd �rrtiri : Tliianur��ber is-an i``stir7fet� based � i) tl r sul f ri 1 �1 s Biodiesel is the only alternative fuel to complete health effects testing ( see handout) �d'�!�r }�, 3z'..'t r c ;. . . , y ,,., P° �+ z,(, ;' ;. i § � r# i' � � � : t. t- • "$ ;-0 ".? y 4 € h E k a,}. � +;;.s Y`. x t Y a � 3 3 �' '� .�- .°i. "c '. Y . P �'� :+ ari•""� � .d �. � ,ahs�" `' `n :�` 1'TlYy1'! .. fe 0D 8 ZS I HEALTH EFFECTS TESTING iM 5ry I+a Yap.M1.A' Bmlh!put 10. HISTORY In June 2000, representatives of the U .S . Congress announced that biodiesel had become the first and only alternative fuel to have successfully completed the Tier I and Tier II Health Effects testing requirements of the Clean Air Act Amendments of 1990 . The biodiesel industry invested more than two million dollars and four years into the health effects testing program with the goal of setting biodiesel apart from other alternative fuels and increasing consumer confidence in biodiesel . TESTING The first tier of health effects testing was conducted by Southwest Research Institute and involved a detailed analysis of biodiesel emissions . Tier II was conducted by Lovelace Respiratory Research Institute , where a 90-day sub- chronic inhalation study of biodiesel exhaust with specific health assessments was completed . RESULTS Results of the health effects testing concluded that biodiesel is non-toxic and biodegradable , posing no threat to human health . Also among the findings of biodiesel emissions compared to petroleum diesel emissions in this testing : The ozone ( smog ) forming potential of hydrocarbon exhaust emissions from biodiesel is 50% less . • The exhaust emissions of carbon monoxide (a poisonous gas and a contributing factor in the localized formation of smog and ozone ) from biodiesel are 50% lower. j i The exhaust emissions of particulate matter ( recognized as a contributing i j factor in respiratory disease ) from biodiesel are 30% lower. • The exhaust emissions of sulfur oxides and sulfates ( major components of acid rain ) from biodiesel are completely eliminated . • The exhaust emissions of hydrocarbons ( a contributing factor in the localized formation of smog and ozone ) are 95% lower . • The exhaust emissions of aromatic compounds known as PAH and NPAH compounds ( suspected of causing cancer) are substantially reduced for biodiesel compared to diesel . Most PAH compounds were reduced by 75% to 85% . All NPAH compounds were reduced by at least 90% . SIGNIFICANCE The health effects testing results provide conclusive scientific evidence using the most sophisticated technology available to validate the existing body of testing data . The comprehensive body of biodiesel data serves to demonstrate the significant benefits of biodiesel to the environment and to public health . This will lead to increased consumer confidence and increased use of biodiesel . Since the majority of biodiesel is made from soybean oil , a promising new market is materializing for soybeans . 1 MATWONAL D � lifecycle Summary BO In May of 1998 , the US Department of Energy ( DOE) and US Department of Agriculture ( USDA) published the results of the Biodiesel Lifecycle Inventory Study . It compared findings for a comprehensive "cradle to grave" inventory of materials used ; energy resources consumed ; and air, water and solid waste emissions generated by petroleum diesel fuels and biodiesel in order to compare the total "lifecycle" costs and benefits of each of the fuels . This 3 . 5 -year study followed US Environmental Protection Agency ( EPA) and private industry approved protocols for conducting this type of research . In evaluating the results of the Lifecycle Inventory Study several caveats need to be noted . First, the study was not designed to present conclusions on the appropriate policies to promote the use of biodiesel . Instead , the study was desgned to provide — policy makers with comparative information that they could use to formulate _ _ --- `_appropriate policies�egarding biodiesel: Second , the study does not provide any economic comparisons o`r�valuatio s--based on current market prices for the two fuels . Third , the study generally assumes that the comparative lifecycle benefits or costs of biodiesel and diesel fuel are proportional when biodiesel and diesel fuel are blended into one fuel , as in the popular 20% biodiesel/80% diesel blend known as B20 . With these caveats in mind , the major findings of the study are : • The total energy efficiency ratio (ie . total fuel energy/total energy used in production , manufacture, transportation , and distribution) for diesel fuel and biodiesel are 83 . 28% for diesel vs 80 . 55% for biodiesel . The report notes : "Biodiesel and petroleum diesel have very similar energy efficiencies . " The total fossil energy efficiency ratio (ie . total fuel energy/total fossil energy used in production , manufacture , transportation , and distribution) for diesel fuel and biodiesel shows that biodiesel. s_.,four- times as efficient as diesel fu_el_ina utilizing fossil energy - 3 . 215 for biodiesel vs 0 . 8337% for diesel . The study notes : "In terms-of effective use of fossil energy resources, biodiesel yields around 3 . 2 units of fuel product for every unit of fossil energy consumed in the lifecycle . By contrast, petroleum diesel's life cycle yields only 0 . 83 units of fuel product per unit of fossil energy consumed . Such measures confirm the 'renewable' nature of biodiesel . " The report also notes : "On the basis of fossil energy inputs, biodiesel enhances the effective utilization of this finite energy source . " • In urban bus engines, biodiesel and 620 exhibit similar fuel economy to diesel fuel, based on a comparison of the volumetric energy density of the two fuels . The study explains, " Generally fuel consumption is proportional to the volumetric energy density of the fuel based on lower or net heating value . . . ( D)iesel contains about 131 , 295 Btu /gal while biodiesel contains approximately 117 , 093 I NATIONAL Lifecycle Summary Btu /gal . The ratio is 0 . 892 . If biodiesel has no impact on engine efficiency, volumetric fuel economy would be approximately 1 0% lower for biodiesel compared to petroleum diesel . However, fuel efficiency and fuel economy of biodiesel tend to be only 2% - 3% less than # 2 diesel . " • The overall lifecycle emissions of carbon dioxide (a major greenhouse gas) from biodiesel are 78% lower than the overall carbon dioxide emissions from petroleum diesel . "The reduction is a direct result of carbon . recycling in soybean plants , " notes the study . * The overall lifecycle emissions of carbon monoxide ( a poisonous gas and a contributing factor in the localized formation of smog and ozone) from biodiesel are 35% lower than overall carbon monoxide emissions from diesel . Biodiesel also reduces bus tailpipe emissions of carbon monoxide by 46% . The study observes, "Biodiesel could , therefore, be an effective tool for mitigating CO in EPA's designated CO non -attainment areas . " * The overall lifecycle emissions of particulate matter (recognized as a contributing factor in respiratory disease) from biodiesel are 32% lower than overall particulate matter emissions from diesel . Bus tailpipe emissions of PM1 0 are 68% lower for biodiesel compared to petroleum diesel . The study notes , ' PM10 emitted from mobile sources is a major EPA target because of its role in respiratory disease . Urban areas represent the greatest risk in terms of numbers of people exposed and level of PM 1 0 present. Use of biodiesel in urban buses is potentially a viable option for controlling both life cycle emissions of total particulate matter and tailpipe emission of PM1 O . " The study also finds that biodiesel reduces the total amount of particulate matter soot in bus tailpipe exhaust by 83 . 6°/x . Soot is the heavy black smoke portion of the exhaust that is essentially 100% carbon that forms as a result of pyrolysis reactions during fuel combustion . The study notes there is on-going research to discover the relationship between exposure to diesel soot and cancerous growths in mice . Beyond the potential public health benefit from substantially reduced soot emissions , the study also notes : [T] here is an aesthetic benefit associated with significantly less visible smoke observed from the tailpipe . For urban bus operators, this translates into improved public relations . " *The overall lifecycle emissions of sulfur oxides ( major components of acid rain) from biodiesel are 8% lower than overall sulfur oxides emissions from diesel . Biodiesel completely eliminates emissions of sulfur oxides from bus tailpipe emissions . The study notes, "Biodiesel can eliminate sulfur oxides emissions because it is sulfur- free . " * The overall lifecycle emissions of methane (one of the most potent greenhouse gases) from biodiesel are almost 3 . 0% lower than overall methane emissions from MA710NAL n BI 0989 Tagl Lifecycle Sum mare diesel . The study notes , "Though the reductions achieved with biodiesel are small , they could be significant when estimated on the basis of its ' CO2 equivalent' -warming potential . " \ * The overall lifecycle emissions of nitrogen oxides ( a contributing factor in the localized formation of smog and ozone) from biodiesei are 13% greater than . overall nitrogen oxide emissions from diesel . An urban bus that runs on biodiesel has tailpipe emissions that are only 8 . 89% higher than a bus operated on petroleum diesel . The study also notes : "Smaller changes in NOx emissions for 13I00 and B20 have been observed in current research programs on new model engines but it is still to early to predict whether all or just a few future engines will display this characteristic . " and " . . . (S) olutions are potentially achievable that meet tougher future (vehicle) standards for NOx without sacrificing the other benefits of this fuel . " * The bus tailpipe emissions of hydrocarbons (a contributing factor in the localized formation of smog and ozone) are 37% lower for biodiesel than diesel fuel . However, the overall lifecycle emissions of hydrocarbons from biodiesel are 35% greater than overall hydrocarbon emissions from diesel . The study notes , ' In understanding the implications of higher lifecycle emissions , it is important to remember that emissions of hydrocarbons , as with all of the air pollutants discussed , have localized effects . In other words it makes a difference where these emissions occur . The fact that biodiesel' s hydrocarbon emissions at the tailpipe are lower may mean that the biodiesel life cycle has beneficial effects on urban area pollution . " The study also cautions about drawing hard conclusions related to the total life cycle emissions of hydrocarbons from sources other than the engine tailpipe : "We have less confidence in the hydrocarbon air emissions results from this study . . . . Our data set includes numbers reported as unspecified and as if hydrocarbons' ( NMHC) . Given these kinds of ambiguities in the data , results on hydrocarbon emissions need to be viewed with caution . " * The overall lifecycle production of wastewater from biodiesel is 79 . 0% lower than overall production of wastewater from diesel . The study notes, ' Petroleum diesel generates roughly five times as much wastewater flow as biodiesel . I The overall lifecycle production of hazardous solid wastes from biodiesel is 96% lower than overall production of hazardous solid wastes from diesel . However, the overall life cycle production of non -hazardous solid wastes from biodiesel is twice as great as the production of non - hazardous solid wastes from diesel . The study notes : "Given the more severe impact of hazardous versus non - hazardous waste disposal , this is a reasonable trade -off. " All ac, M evi f tt SCHEDULE A f 6wn Rbuvcl April 1 '1 i 1 u�y The Snow and Ice Maintenance Agreement between the Town of Ithaca and Tompkins County results in plowing, salting, and sanding roads as specified below . On all roads listed, each municipality will provide complete snow and ice maintenance pursuant to the terms of this Agreement. The Town will provide plowing, salting, and sanding on the following County roads (letter designations may be for internal (County) use, only; i . e. 123T, etc. ) : County Road : Section : Miles : East King Road, CR179 Rt. 96B — CR119 , Coddington Road 2 . 02 Hanshaw Road, CR109H Village Line — Rt. 13 2 . 75 Pleasant Grove Road, CR122PG Forest Home — Village Line . 60 Troy Road, CR123T East King, CR179 — Coddington Road, CR119 1 . 00 Warren Road, CR121 Forest Home — Village Line 1 . 91 Total Town Miles : 8 .28 The County will plow, salt, and sand the following Town roads : Town Road : Section : Miles : Bundy Road All 2 . 19 Hopkins Road All . 52 Maple Ave. City Line — Pine Tree Road, CR174J . 48 Updike Road Coddington Road, CR119 — Turn-Around . 37 Total County Miles : 156 The net difference in miles is 4 . 72 x $ 2 , 758 . 72 / mile = $ 13 , 021 . 16 . In December 2008 , February 2009, March 2009, and April 2009 , payments will be made by the County to the Town in the amount of four equal payments of $3 ,255 . 29 each, for a total contractual payment of $ 13 ,021 . 16 . Rev . 10/29/08 * TOI REV : 03 /31 /2009 TOWN CLERK ' S MONTHLY REPORT GE N D _A # 21 TOWN OF ITHACA, NEW YORK 2009 �bwn Boui� Apr /' / l31Zvo�/ O THE SUPERVISOR : PAGE 1 ursuant to Section 27 , Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received t y me in connection with my office during the month stated above, excepting only such fees and moneys the application nd payment of which are otherwise provided for by Law : A1255 2 MARRIAGE LICENSES NO. 09007 TO 09008 35 .00 1 POSTAGE 2 .00 I MARRIAGE TRANSCRIPT 10.00 TOTAL TOWN CLERK FEES 47.00 A1557 1 SPCA IMPOUND FEES 50.00 TOTAL A1557 50.00 A2191 1 PARK USE FEE 5 .00 TOTAL A2191 5.00 A2194 3 NOTE CARDS - YOUTH PROG 30.00 TOTAL A2194 30.00 2544 DOG LICENSES 974 . 90 TOTAL A2544 974.90 B2110 5 ZONING BOARD MTG 500.00 TOTAL B2110 500.00 B2111 15 BUILDING PERMIT 7 , 110.00 1 BUILDING PERMIT EXTENSIN 50.00 5 TEMP CERTIFICATE OCCUP 67575 .00 1 OPERATING PERMIT 100.00 TOTAL B2111 13,835.00 B2115 3 SUBDV. REV . FINAL PLAT 420.00 1 SITE PLAN FINAL PLAN 200. 00 TOTAL B2115 620.00 TA61 1 PARK SECURITY DEPOSIT 50 .00 TOTAL TA61 50900 TOWN CLERK' S MONTHLY REPORT MARCH, 2009 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 13106 . 90 PAID TO SUPERVISOR FOR PART TOWN FUND 14 ,955 .00 PAID TO COUNTY TREASURER FOR DOG LICENSES 155 . 10 PAID TO AG & MARKETS FOR DOG LICENSES 33 .00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 45 .00 TOTAL DISBURSEMENTS 16,295.00 APRIL 1 , 2009 SUPERVISOR HERB J. ENGM STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I, KAREN BILLINGS , being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me dur' g the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by 1 Subscribed and sworn to before me this f G { " " 1 g Town Clerk day of i1 f /l r I 20 0 �,44 r Notary Public CARRIE WHITMORE Notary Public , State of New York No . 01 WH6052877 Tioga. County Commission Expires December 26, gait) TOWN OF ITHACA Public Works Department Month of March—Board Report April 13, 2009, Meeting Roads: • Snow removal continued, but less frequently. • All small equipment was checked over and gotten ready for construction season. • Cold patching of pot holes and settled trenches. • Hauled various stone for stockpiles . • We held our annual training day on March 6th . Peter Archibald from PERMA led the presentations on various safety and awareness issues . • Picked up illegally dumped materials on Culver Road and Elm Street Extension. • Clean ups from snow plowing were started . • We hauled away spoils from Christopher Circle Tank . • The Hard Hat Equipment Show in Syracuse was attended by many of the employees . • A confined space training facility was constructed for future employee training needs . • GPS data is being collected on signs to build a systematic database to improve our sign program . • The City of Ithaca tree crew assisted us for two days to take down several hazardous trees on various roads on West Hill . • Promotional interviews for Working Supervisor were done and John Shepardson was selected . • Employee annual hearing tests were begun. • Shoulder material was put down were needed to fill in low spots . • Our three Working Supervisors and two Engineering Technicians attended a storm water inspection training seminar put on by Tompkins County Soil and Water . Parks, Trails, and Preserves: ■ Weekly site checks were done . ■ Hazardous trees were cut and removed along our trails . ■ Work planning two memorials continued . ■ Grounds at Town Hall were cleaned up . ■ Valentino Field was aerated and fertilized in preparation for over seeding. Cal Ripken League play will begin April 25th. Water: ♦ Water main breaks were repaired at 408 Winthrop Drive and 117 Northview Road . ♦ The proposed Remington Road PRV building and piping project was designed . Sezver: ► 78 Dig Safely New York mark outs were done. ► Weekly sewer pump station checks were done . ► Repairs to the sewer pump at Wonderland Pump Station were completed . ► Bluebird boxes used to mark sewer manholes were cleaned out and maintained . Those needing to be replaced were changed and new ones were constructed in the woodshop . ► Manholes on South Hill were inspected and observed for groundwater infiltration. A list of those needing to be grouted to seal them up was made . ► The sewer meter at 1006 Hanshaw Road malfunctioned due to some blockage . This was jet rodded to clear the blockage . April Projects 1 . Spring brush and leaf pickup the week of April 20th through the 24th. 2 . Continue lawn cleanups and begin reseeding and mulching. 3. Resume work on Eastern Heights Park play structure . 4 . Prepare Valentino Field for league play . 5 . Sewer manhole grouting . 6 . Begin ditching on West Hill . 7. Night shift ends April 101h . 8 . Reshape and repair Helen's Way . ghk Town Engineer' s Report for April 13, 2009 Town Board Meeting EARTH FILL PERMITS There were no earth fill Permits applied for or Issued in March . Enforcement activity is continuing on tax parcels 26 .4-2 , and 26 . 4. 3 . Enforcement will proceed with a letter requesting compliance. SAFE ROUTES TO SCHOOLS-WARREN ROAD WALKWAY The Engineering staff is completing the design for the Warren Road Walkway for which the Town of Ithaca has received a grant from "the Safe Routes to Schools Program. The Public Works department will construct the walkway this summer: The work proposed includes construction of a 6 foot walkway constructed with permeable pavement, a granite curb and related drainage work. The project also includes an educational component being coordinated by Mamie Kirchgessner. A public information meeting is scheduled for April 221 2009 at the Northeast Elementary school . HONESS LANE WALKWAY The Engineering staff is completing the design for the Warren Road Walkway which has been approved for a grant under the economic "stimulus program. The project was initially planned for construction by the Public Works Department, but with now be put out to bid for construction by a contractor. BOLTON ESTATE SUBDIVISION ROAD CONSTRUCTION The Town Engineer is providing constriction management services to the Commission for the project. The Town is being reimbursed by Bolton Point for the costs of the engineering services . Water main installation is nearing completion and most of the Stormwater drainage piping has been installed. Construction of the stormwater management ponds is proceeding. Constriction of the Road base is scheduled to begin in May. WATER PROJECTS East Shore Drive Water Main Replacement Final Design is being completed for the replacement in the Town of Ithaca and a section of water main on East Shore Drive in Lansing. Applications for the Highway Work Permit from NYSDOT and for work in the Railroad ROW being completed and will be submitted in April . The City of Ithaca is proceeding on the Environmental Impact Statement regarding the decision for the City water supply. The Town Engineer has communicated with the City Public Works Department and indicated willingness to cooperate in a consolidated project regarding the east Shore Drive Water Main Project, and there has been no response to date. r T y TOWN ENGINEERS REPORT 4/ 13/2009 SEWER PROJECTS King Rd Sewer DPH Transportation and Excavating has completed installation of the sewer main. Site restoration will occur in the spring . Joint Interceptor Sewer Projects The Town Engineering staff is continuing to work with the City of Ithaca DPW Water and Sewer Division staff to model the sanitary sewer system and develop a detailed improvement plan. Mapping of the Town Sewers is being completed with the assistance of the Engineering Interns . The sewer flow monitoring station access improvement project is complete and recalibration of the flow meters and improvements to the flow meters electronics are the next step on the monitoring program. JOINT SEWER PLANT PROJECTS Tertiary Phosphorus Removal Upgrade The project closeout is pending discussions with Crane-Hogan regarding resolution of the problems with th effluent control gate SG-2 . The engineer and Staff are considering claims made by the contractor and a meeting with the Contractor is scheduled for April 91h Maximum Allowable Headworks Loading Study The Maximum Allowable Headworks Loading study agreement has been authorized the SJC and the background chemical sampling portion of the project is underway. The study is an evaluation of the constituents of the sewage flow into the plant and estimate the maximum load on the plant. This information is used to evaluate the processe of treatment at the plant and the need for pretreatment from industrial users . The study is required by DEC and is information used in developing the criteria for the plant discharge permit. Septage Receiving Station Improvement project The SJC is proceeding with the engineering design for improvements and expansion of the Septage receiving station at the IAWWTF. The plant accepts Septage for a fee from haulers that clean septic tanks in the County an( some surrounding areas . Improvements in the station were included in the facility improvement plan developed b Stearns and Wheler. The SJC is considering a Resolution Authorizing a Permit to Accept Hydrolysate Waste Water from Cornell College of Veterinary Medicine to the Ithaca Area Wastewater Treatment Facility. Town Engineer's Report April 13 , 2009 Daniel R. Walker Page 2 4/8/2009 TOWN ENGINEERS REPORT 4/ 13/2009 STORM WATER MANAGEMENT Implementation of Stormwater Management Laws Work on the development of a tracking report for implementation and enforcement activities required by the new Stormwater Management Law is continuing and a detailed report will be presented to the Public Works Committee and then the Town Board regarding administration of this program and how it impacts the Engineering Department work load. Northeast Ithaca Stormwater Management Plan Public Works Department is continuing work on a comprehensive solution to the drainage problems experiences in the Northeast area of the Town of Ithaca. The Town will be presenting a range of possible solutions to residents of the area at a Public Meeting that will be scheduled this spring . DEVELOPMENT REVIEW WESTVIEW SUBDIVISION The Engineering staff is monitoring the sediment and erosion control program (full SWPPP) for the site . The Phase II additional erosion control measures have been installed and are functioning . HOLLY CREEK Engineering staff is continuing to monitor the Storm Water Management system (full SWPPP) . CORNELL COMBINED POWER AND HEAT PROJECT AND SERVICE YARD IMPROVEMENTS The engineering staff reviewed the stormwater management plan for the project and is monitoring the sediment and erosion control measures . Construction of the gas pipeline in the Town of Ithaca Started in September and is complete except for final site restoration CORNELL ANIMAL HEALTH DIAGNOSTIC CENTER The engineering staff is monitoring the sediment and erosion control measures (full SWPPP) . LONGVIEW ADDITION The Town engineering staff is monitoring the SWPPP reports and installation of the stormwater management practices . Town Engineer's Report April 13 , 2009 Daniel R. Walker Page 3 4/8/2009 J, TOWN OF ITHACA PLANNING DEPARTMENT OF I UE 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 ona an an er, (6U /) Z/3- 1 /4 / Director of Planning FAX (607) 273-1704 Planning Director ' s Report for April 13 , 2009 Town Board Meeting DEVELOPMENT REVIEW March 3 , 2009 Planning Board Meeting: Alden/Baer 3-Lot Subdivision, 247 Dubois Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 3 - lot subdivision located at 247 Dubois Road, Town of Ithaca Tax Parcel No . 22 -2 - 1 . 31 , Low Density Residential Zone . The proposal involves subdividing the +/- 6 .0 acre parcel into three new lots , with Lot A being +/- 0 . 782 acres , Lot B being +/- 0 . 603 acres , and Lot C being +/- 4 . 61. 5 acres and contains the existing house. Barbara Alden Guttridge & Ellen Baer, Owners/Applicants . Ithaca College Dillingham Center Electric Vault, 953 Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed Ithaca College Dillingham Center Electric Vault project located on the Ithaca College campus at 953 Danby Road , Towne of Ithaca Tax Parcel No. ' s 41 - 1 - 30 . 2 and 41 - 1 - 30 .4, Medium Density Residential Zone . The project involves the construction of a primarily subterranean electrical transformer vault which will extend approximately two feet above the finished grade. The vault will have a heavy- duty galvanized grate on top and three benches will be inset into the south wall of the vault. Ithaca College, Owner/Applicant; Andrew J . Rappaport, HOLT Architects , P. C . , Agent. Ithaca College S/EIS — Wetland Mitigation Plan, located off Coddington Road : The Planning Board accepted the Final Supplemental Environmental Impact Statement (Final S/EIS ) as complete for the proposed Ithaca College Wetland Mitigation Plan as part of the Athletics and Events Center project, located off Coddington Road . near Rich Road, W . Northview Road, and the Water Tank Road, Town of Ithaca Tax Parcel No . ' s 42 - 1 -9 . 2 and 43 - 1 -4, Medium Density Residential Zone . The proposal involves the construction of approximately 4 . 5 acres of wetland in two locations on the Ithaca College lands to compensate for approximately 2 . 77 acres of wetland being lost as part of the Athletics and Events Center project. The Board also discussed the Preliminary and Final Site Plan Approval for the proposed Ithaca College Wetland Mitigation Plan . No actions on the site plan were taken at this meeting . Ithaca College, Owner/Applicant ; Richard Couture, Associate Vice-President of Facilities , Agent. Carrowmoor Development, Mecklenburg Road/Route 79 : The Planning Board discussed the Draft Scoping Document (dated December 30, 2008 , Revised January 12 , 2009 , Further Revised January 28 , 2009) regarding the scope and content for the Draft Environmental Impact Statement (EIS ) that will be prepared for the proposed Carrowmoor Development, located off of NYS Route 79 (Mecklenburg Road) north of Rachel Carson Way, Town of Ithaca Tax Parcel No . 27 - s u :r Tnwnof Itkaea Pla�trtc�tg I)rrectorsReport� Apral 132()09 7orvnBoctrcl Mee[engn 1 - 14 . 2 , Agricultural and Medium Density Residential Zones . The proposal involves the development of 400 +/- residential condominium units , a community center complex , up to 36 ,000 square feet of neighborhood oriented commercial uses , up to 32 living units in a residential building for the elderly, a child care center, and other mixed- use development on 158 +/- acres . The project will also include multiple new roads and walkways , open recreation areas , stormwater facilities , and community gardens . John Rancich, Owner; Steve Bauman, Agent; Mary Russell , Attorney. The proposed actions , including site plan and subdivision approval by the Planning Board and rezoning to a Planned Development Zone by the Town Board, are Type I actions pursuant to the State Environmental Quality Review Act, 6 NYCRR Part 617 , and Chapter 148 of the Town of Ithaca Code regarding Environmental Quality Review . Verizon Wireless Telecommunications Facility, 651 Five Mile Drive : The Planning Board held a public hearing regarding the proposed Verizon Wireless Telecommunications Facility located at 651 Five Mile Drive , Town of Ithaca Tax Parcel No . 31 - 2-25 . 2 , Low Density Residential Zone . The proposal involves the construction of a +/- 125 ' self supporting tower and wireless communications antennas , a 11 ' -6" x 30 ' equipment shelter installed on a 20 ' x 38 ' elevated platform, and a new 12 ' wide gravel access drive. Donn K. Carroll , Owner; Upstate Cellular Network d/b/a Verizon Wireless , Applicant ; Jared C . Lusk, Nixon Peabody, LLP, Agent. The Planning Board kept the public hearing open until the March 24`h meeting pending the receipt of additional information requested from Verizon and to hear additional public comments regarding the proposal . March 24, 2009 Planning Board Meeting : Verizon Wireless Telecommunications Facility , 651 Five Mile Drive: The Planning Board continued the public hearing from March 3 , 2009 regarding the proposed Verizon Wireless Telecommunications Facility located at 651 Five Mile Drive, Town of Ithaca Tax Parcel No . 31 - 2 -25 . 2 , Low Density Residential Zone . The public hearing was again kept open pending the submission of responses by the applicant to questions from the Planning Board. Carrowmoor Development, Mecklenburg Road/Route 79 : The Planning Board accepted the Final Scoping Document (with minor revisions) for the Draft Environmental Impact Statement (EIS ) that will be prepared for the proposed Carrowmoor Development, located off of NYS Route 79 (Mecklenburg Road) north of Rachel Carson Way, Town of Ithaca Tax Parcel No . 27 - 1 - 14 . 2 , Agricultural and Medium Density Residential Zones . John Rancich, Owner; Steve Bauman, Agent; Mary Russell, Attorney (see description above under March 3 , 2009 Planning Board meeting) . Ithaca College Wetland Mitigation Plan, Athletic & Events Center, Located Off of Coddington Road, Northview West, and Rich Road : The Planning Board adopted its Findings Statement for the proposed Ithaca College Wetland Mitigation Plan as part of the Athletics and Events Center project, located off Coddington Road near Rich Road, W. Northview Road, and the Water Tank Road, Town of Ithaca Tax Parcel No . ' s 42- 1 - 9 . 2 and 43 - 1 -4, Medium Density Residential Zone (see description above under March 3 , 2009 Planning Board meeting) . The Planning Board also held a public hearing and then granted Preliminary and Final Site Plan 2 f W Tntivn of�hhaca Ptc�rbrnng Darector ,'s Report Apr5tl I3, 2009 . 7own Br�ard Meetiig�" ' sa Approval for the Wetland Mitigation Project, subject to a number of conditions . Ithaca College, Owner/Applicant; Richard Couture, Associate Vice- President of Facilities , Agent. CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month . Codes and Ordinances Committee (COQ : The March 18 , 2009 meeting of the Committee was cancelled. The next COC meeting is scheduled for April 15 , 2009 . Tentative agenda items include review of further revisions to the proposed Lakefront Residential Zone amendments regarding length of docks , continuation of review of amendments to the Zoning provisions regarding fence height and setback, and consideration of amendments to Chapter 221 of the Town of Ithaca Code regarding Signs . Stream Setback law : Staff held a public information meeting regarding the proposed Stream Setback Law on Tuesday, March 10, 2009 . Staff is compiling comments submitted regarding the draft law and will provide a summary to the Committee at the April meeting. Planning Committee : The Committee met on March 11 , 2009 and discussed possible options for the lands in the Northeast area adjacent to Sapsucker Woods as a follow-up to the LeCain Environmental Assessment, follow- up regarding the scenic resources report ("Saving Ithaca' s Views") , and 2009 work plan priorities . The next meeting of the Committee is scheduled for Wednesday, April 8 , 2009 at 4 : 30 p . m . (this is a change of date from the regular meeting date) . Tentative agenda items include continuation of discussion regarding the first two items listed above (Northeast environmental study and follow-up on "Saving Ithaca' s Views") . Comprehensive Plan Committee : The Committee met on March 26 , 2009 and heard an update on the completion of the residents ' survey, a report regarding the focus group meetings , and began to think about the process for updating the goals and objectives in the 1993 Plan. The status of work elements is further described below . Survey: The Cornell Survey Research Institute (SRI) completed the random- sample telephone survey of Town of Ithaca residents , including residents of Cayuga Heights , and submitted a draft report, which staff went over with the Committee. Focus Groups : Planning staff is coordinating the scheduling and organization of additional focus group and stakeholder meetings and interviews . Individual interviews will be held with recreation interests and institutional representatives (e. g . , PRI, Medical Center) . The next full focus group meetings will include environment ( land resources and water resources) and energy, with housing being scheduled later in April . The next meeting of the Committee is tentatively scheduled for Thursday, April 23 , 2009 at 7 : 00 p . m. 3 ec & T&wn of Itf ac PlanntrE�"Dtrectrar s Report Aprtd 13, 2009Tr�tvn 'Bnctrr� Mee�tng� Conservation Board : The Conservation Board met on April 2 , 2009 . The Board heard committee reports and a presentation on invasive plants (pale and black swallow-wort) by Toni DiTommaso and Todd Bittner. The next meeting of the Conservation Board is scheduled for May 7 , 2009 . Route 96 Corridor Management Study: The Technical Review Committee met on March 11 and April 2 , 2009 to review early drafts of Technical Report #4, which draws on the work of the consultants and is being prepared by the Technical Review Committee with the assistance of the Tompkins County Planning Department. Completed reports 1 , 2 and 3 can be found on the County Planning website (llttp://www . tompkiiis-co.or�z/planninc/transportatloti choices/Route96Ifno .htm) . It is expected that a revised draft of Report #4 will be available and distributed to municipal boards and committees in late April/early May of 2009 . ITCTC Planning Committee: The next meeting of the Planning Committee is scheduled for April 21 , 2009 . Assistance to Zoning Board of Appeals : Planning staff continues to provide interim assistance to the Code Enforcement Department for Zoning Board of Appeals (ZBA) administration. The Director of Planning attended the March 16 , 2009 ZBA meeting . Agricultural Planning Grant: Planning staff met with representatives of Cooperative Extension to discuss the scope of work for the Town of Ithaca Agriculture and Farmland Preservation Plan and possible contract items that Cooperative Extension will assist with. Trail Committee : The Trail Committee met on April 2 , 2009 to continue discussion regarding the Town' s existing and potential trail system, possible trail connections from West Hill into the City, and the current Gateway Trail project. The Committee will be working on a survey of residents who live near existing trails , as well as trail users , to gauge perceptions and needs regarding the trail system. The next meeting of the Trail Committee is tentatively scheduled for Thursday, April 23 , 2009 at 11 : 00 a. m . , which will include a review of a draft survey and possibly a walk of the Gateway Trail area ( if weather permits) . Planning Intern: Approximately 13 applications for a summer internship with the Planning Department were submitted. Interviews were held with three of the top candidates , and a decision will be made soon . The primary project for a summer intern will be a detailed inventory and analysis of scenic resources in the Town as a follow-up to the "Saving Ithaca ' s Views" report . Farms , Food & Energy Conference , Syracuse, NY : Planning staff and Planning Board members attended this conference on March 26 , 2009 . Sessions included : tools for planning for agriculture, protecting water, revitalizing local food systems , farm friendly zoning, agriculture ' s impact on local economies and budgets , and energy opportunities in agriculture. 4 Regular Meeting of the Ithaca Town Board , April 13 , 2009 Human Resources Report for March Personnel and Employee Relations Committees : The Personnel Committee continued discussion of the restructuring of Public Works . An update was provided on vacant or temporary filled positions , including the search for the Director of Public Works . Draft changes to the local law where discussed in preparation for the April meeting . Committee also discussed the sick bank policy that came up from ERC . ( See notes attached . ) The Employee Relations committee spent most of the March meeting discussing the sick bank policy and training . ( See attached notes . ) Safety Committee : The committee discussed incidents that occurred since the meeting in November. The committee also discussed the recent training at PWF and how it can be improved . There were updates on the parking lot at Town Hall . Bolton Point : I have been assisting Distribution Manager with the creation of a job description for a new position that is being discussed with their Personnel Committee . Training and Development : Bob Stezzi , TC3 . Biz will be providing the "Who Moved My Cheese" program from the book written by Spencer Johnson on two dates , Thursday , April 91n and Friday, August 7`n The second date was added due to much discussion at the Employee Relations Committee . The Brainteasers series has been developed for 2009 . March ' s program will be on publicizing programs , April on developing yourself, and May is on customer service . We are also offering a grammar workshop in June . A workshop on performance management and civil service has been arranged . May 291n there will be an all day program for managers and deputies , including Bolton Point. Almost a dozen staff has signed up to take a Pre- Retirement Seminar at the Town of Lansing on May 13th . Personnel — Civil Service : Seasonal positions for PWD are in the process of being filled for April and May. Commercial Insurance ( Ithaca Agency — NYMIR Insurance Company) : No new claims to report . 2009 policies have been received . Workers ' Compensation ( Public Employers Risk Management Assoc — PERMA) • No new claims to report. Town has been reimbursed for sick days lost for the second case by Perma . Health and/or Dental Insurance : I continue to attend the committee meeting of TCCOG on the Health Benefit Consortium . Rates are projected to be presented in April . Disability Insurance : No new claims to report. Submitted By : Judith C . Drake , PHR , Human Resources Manager Town of Ithaca Personnel Committee Wednesday, April 1 , 2009 Draft Notes Present : Tee Ann Hunter , Pat Leary , Herb Engman , Judy Drake Absent : Peter Stein 1 . Committee Comments : Update was given on positions that are vacant or otherwise filled . ■ Sr . Typist — Codes currently filled by Paulette , who will be taking the Sr . Typist civil service exam in May. ■ Working Supervisor — Fred appointed John Shepardson , Heavy Equipment Operator in March , resolution to the Board in April . ■ Internal promotional opportunities for HEO and MEO will be posted April 24tH ■ Deputy Town Clerk: Debby Kelley has begun working 1/2 time for Accounting and 1/2 time for Town Clerk just the past couple of weeks . Mid -April Herb will meet with parties to check on how it is going . Evaluation will be considered for department needs prior to budgeting process . 2 . Discussion on Sick Bank Tee Ann explained that the sense from Town Hall and PWF was that they didn 't want to establish a community sick bank . The staff preferred the case by case sick bank set up for a specific person for a specific issue . Historically the town has worked with a staff person to help them with short term issues by setting up a borrowing system that they had to re - pay . These short term issues were worked out by the Human Resources Manager. Pat didn 't like the policy drafted for a case by case basis since it stated that the issue had to be catastrophic . That policy was too strict and limited when someone could use the bank. Policy should match our sick time use policy . Pat was in favor of a general use sick bank policy that was not reliant on an employee being popular with the staff . Conclusions to: discussion , was that there would not be the creation of a general sick bank or the creation of a policy that allows the creation of a sick bank . A future Town Board however, could still consider a sick bank on a case by case basis if it is warranted . They could use the policy that was established for Dani as a model . The committee encouraged the Human Resources Manager to continue to work with staff on short term issues that come up and directed her to bring larger issues to the Personnel Committee for discussion and direction . The time left in the Dani Holford Sick Bank was discussed . The committee recommends closure to the sick bank by abolishing any time left in the bank . These recommendations will be put on the April town board agenda . OF Irr� TOWN OF ITHACA a - - 215 N . Ttoga Street , Ithaca, N . Y . 14850 is zi � � �, www . town . ithaca . ny . us TOWN CLERK 273- 1721 HIGHWAY (Roads, Parks, Trails, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 To : Herb Engman, Supervisor Town of Ithaca Peter Stein, Councilperson Pat Leary, Councilperson Tee Ann Hunter, Councilperson Bill Goodman, Councilperson Eric Levine, Councilperson Rich De Paolo Councilperson From : Mamie Kirchgessner, Recreation and Youth Coordinator March, 2009 Activity Report Request for services for youth employment are skyrocketing with 67 contacts to date. Last year at this . time there were 34 . Even more distressing is "site" recruitment, in contacting sites I ' ve been told they do not have work for their "regular" employees so there wouldn ' t be anything for a youth to do . I continue to work actively with a network of youth service providers to assure youth seeking employment are matched with an opportunity although this year could be a real stretch . The "bright" side is stimulus money is increasing opportunities for income eligible youth up to aye 24vYith a focus on green construction and weatherization. Tompkins Community Action will hire up to an additional 80 youth with at least one teen in' every division. These "added" jobs should take some pressure off site creation/placement but could add some confusion as to entry point. The "traditional" message has been apply in a variety of places , in this case that could result in the placement of the same child at 2 different sites potentially at the expense of other, youth when a provider thinks all its slots are filled. Nancy Zook of County Youth Services who has coordinated the network for years will be the point person to address that concern. If you have any connections within the community where youth could be placed please email me or leave a voice message. I thought the struggling economy would provide lots of opportunity but that is not the case . I am being turned down by potential host sites at an unprecedented rate with an alarming increase in requests by youth . The city will employ approximately 80 youth with it municipal jobs fiords (finding from the county and matched by the city) similar to the Town ' s Student Work Initiative ,program . Additionally they provide services to all TANF (Temporary Assistance for Needy Families) youth within the Ithaca City School District which is another 80 to 90 youth . The YES (Youth Employment Services ) of the Ithaca Youth Bureau works seamlessly with me and Town of Ithaca of Ithaca youth who qualify for their program. What appears effortless to families requires a lot of diligence by the professionals . Network/Record Specialist Report April 13 , 2009 Website • Updates o Link on home page and Job Opportunity page for new Highway Super/Dir PW o Comprehensive list of all Town Board and Committees ■ This new page contain a documents listing of all meetings and subcommittees , with dates and times of meetings , including Intermunicipal committees ■ Web Site Redesign o Met with Supervisor Engman on plan to move forward with redesign . Will be contacting two Town Board members and Town Clerk to assist with interviewing and evaluating web redesign firms . Network • New switches installation at Town Hall complete . This week Public Works switch and new file server to be installed . These new file servers will increase data storage capacity and performance. Next step this summer will be to discontinue with Time Warner for email hosting and bring it in house . Website hosting and internet access service will still be provided by Time Warner of CNY. • Evaluation of Xerox lease arrangements with Town Budge Officer. Recommend replacement of two devices whose leases expire this quarter. Upgrade machines will be in the Court office and at Public Works . Additional : Records Management Advisor Board • Rich DePaolo completed installation of trial software on Town Clerk's laptop to beta test digital recording dictation . This month 's Town Board meeting should be the first meeting to utilize this technology. • Records Management Advisor Board met last month . Discussed email archiving methods Operation Committee • Met with committee to address their concerns of use of cookies to track web site statistics .