HomeMy WebLinkAboutTB Minutes 2009-02-09 Regular Meeting of the Ithaca Town Board
Monday, February 9 , 2009 at 5 : 30 p. m .
215 North Tioga Street, Ithaca, NY
AGENDA
1 . Call to Order
2 . Pledge of Allegiance
3 . Report of Tompkins County Legislature
4 . Report of City of Ithaca Common Council
5 . 5 : 45 p . m . - Persons to be heard
6 . 2008 Annual Reports of Supervisor and Town Officials
7 . Consider acceptance of Town Justices' Annual Reports
8 , A LOCAL LAW ADDING FEES FOR MULTIPLE NOISE PERMIT
APPLICATIONS IN CHAPTER 153 OF THE TOWN OF ITHACA CODE
" a . 6 : 00 p . m . . Public Hearing to hear public comment
b . Consider adoption of A LOCAL LAW ADDING FEES FOR MULTIPLE
NOISE PERMIT APPLICATIONS IN CHAPTER 153 OF THE TOWN OF
ITHACA CODE
9 , A LOCAL LAW AMENDING CHAPTER 184 OF .THE TOWN OF ITHACA
CODE , TITLED " NOISE , " REGARDING MULTIPLE NOISE PERMIT
APPLICATIONS
a . 6 : 05 p . m . Public Hearing to hear public comment
b . Consider adoption of A LOCAL LAW AMENDING CHAPTER 184 OF
THE TOWN OF ITHACA CODE , TITLED " NOISE , " REGARDING
MULTIPLE NOISE PERMIT APPLICATIONS
10 , A LOCAL LAW AMENDING LAKEFRONT RESIDENTIAL ZONING
REQUIREMENTS AND ADDING RELATED DEFINITIONS IN CHAPTER 270
OF THE TOWN OF ITHACA CODE
a . 6 : 15 p . m . Public Hearing to hear public comment
Final - February 4. 2008
b . Consider adoption of a LOCAL LAW AMENDING LAKEFRONT
RESIDENTIAL ZONING REQUIREMENTS AND ADDING RELATED
DEFINITIONS IN CHAPTER 270 OF THE TOWN OF ITHACA CODE
11 . 7 : 00 p . m . — Locey and Cahill presentation (TCCOG Municipal Cooperative )
12 . Consider authorization for payment of an additional fee for a street light at the
intersection of Judd Falls Rd and RT 366
13 . Consider setting a public hearing for Monday , March 10 , 2009 at p . m .
regarding Noise Permit. application received from Hillel at Ithaca College for an
event to be held on Wednesday , April 29 , 2009 from 4 p . m . to 7 p . m , in the
Ithaca College Quad
14 . Consider Resolution of support for Community Garden
15 , Safe Routes To School
a . Consider SEAR
b . Consider acceptance of Safe Routes to School grant award and
authorize the Town Supervisor to sign a contract
16 . Consider Resolution of Authorization to set a Public Hearing for SCLIWC Project
17 , Consider Resolution of a pp reciation for Larry Thayer
18 . Consider Water and Sewer Benefit Assessment Refund re : tax map# 54 . -7-2 . 4
19 . Consent Agenda
a . Town of Ithaca Abstract
b . Bolton Point Abstract
c . Approval of Minutes of the Previous Meeting
d . 2008 year-end budget transfers and amendments
e . Appoint (2 ) Laborers at Public Works
f . Provisional Appointment of Distribution Operator Trainee -SCLIWC
g . Temporary Provisional Civil Service appointment to Permanent Civil
Service appointment - Planner
h . Appoint Crossing Guard
i . Updated job description for Deputy Town Clerk
20 . Report of Town Committees
21 . Report of Intermunicipal Organizations
22 . Review of Correspondence
23 , Consider Adjournment
Fina! - Febwary 4. 2008
Town of Ithaca Town Board
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FINAL
Regular Meeting of the Ithaca Town Board
Monday, February 9 , 2009 at 5 : 30 p . m .
215 North Tioga Street, Ithaca, NY 14850
4
Present
Herb Engman , Supervisor; Pat Leary , Councilwoman ; Peter Stein , Councilman ; Eric Levine ,
Councilman ; Bill Goodman , Councilman ; Tee -Ann Hunter, Councilwoman ; Rich DePaolo ,
Councilman .
Staff
Karen Billings , Town Clerk ; Fred Noteboom , Highway Superintendent ; Dan Walker, Town
Engineer; Jonathan Kanter, Director of Planning ; Bruce Bates , Director of Code
Enforcement ; Judy Drake , Human Resources Specialist ; Susan Brock , Attorney for the
Town .
Others
Krisy Gashler, Ithaca Journal ; Syl Kacapyr, Cayuga Radio Group ; Taryn Thompson , Ithaca
Times ; Chuck Henderson , Don Smith .
Call to Order
Supervisor Engman called the meeting to order at 5 : 30 p . m . and led the assemblage in the
Pledge of Allegiance .
Resolution of Appreciation — Conley
Supervisor Engman announced that Ed Conley passed away . Mr. Conley was a member of
the Ithaca Town Board from 1994-2001 . Supervisor Engman wanted the Board to pass a
resolution in Mr. Conley' s honor, recognizing his service to the Town of Ithaca as well as the
City and County.
Aqenda Item No. 3 - Report of Tompkins County Legislature
Legislator Dooley Kiefer came before the board and gave her report . She provided the
board with a copy of the Legislature 's standing committee assignments and schedules for
2009 . She noted that she did not have anything new to report , but was willing to answer
any questions .
Supervisor Engman stated he received a phone call from Longview; they are concerned
about TCAT's proposal to eliminate Longview as a stop on its route , citing that Longview
has a number of staff members and residents that rely on TCAT for transportation . They
( Longview) did plan to attend TCAT's hearing to express their concerns and needs directly
to TCAT . Legislator Kiefer knew that that Finger Lakes Independent Center was very
concerned about people who rely on TCAT for their transportation .
Councilwoman Hunter asked if TCAT has increased bus service to Overlook . She
understood that service to Overlook stopped at 7 : 00 p . m . Legislator Kiefer said she 's not a
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member of the TCAT board , but she made notes to take the Town Board ' s concerns to
legislators serving on the TCAT board .
Councilman DePaolo stated he had been contacted by residents wondering what was
happening with the Coddington Road project . He asked if Legislator Kiefer could fill him in
on what the County intends to do at this point . Legislator Kiefer explained that the County
intends to pursue the project and the State would be the entity managing any property
acquisitions (eminent domain ) . The project will move forward once the property acquisitions
are complete . Councilman DePaolo wondered if there was any indication that there was
money available to complete the project at this point . Legislator Kiefer responded that there
is money for the project , but that she was not sure if the money would last . The County
thought that there was money ; the Federal government is asking for stimulus package
projects , but they may or may not "sweep" money that has not been spent .
Councilman DePaolo asked if the Legislature is comfortable proceeding with the eminent
domain process . Legislator Kiefer responded that it has not been discussed at a full
Legislature meeting . She did not think anyone enjoyed eminent domain , but the amount of
property is very small for any individual property owner.
Supervisor Engman mentioned that the Town has sent its list of stimulus projects to the
County and the County will be compiling projects from all municipalities . He added that
Bolton Point has submitted a 5 -municipality project for a water tank .
With no further comments , Supervisor Engman thanked, Legislator Kiefer for her reports .
Agenda Item No . 16 = Consider Resolution of Authorization to set a Public Hearing for
SCLIWC Project
Supervisor Engman reported that this item has been withdrawn from the agenda .
Additions to the Agenda
Supervisor Engman added an Executive Session to the agenda to consider the acquisition
of real estate . He also noted that 19i , updated job description for Deputy Town Clerk , was
laid on the table for the Board that evening for approval .
Agenda Item No. 5 - 5 : 45 p . m . - Persons to be heard and Board Member Comments
Councilwoman Hunter directed the board 's attention to the Fire Commissioner's report in
their packet . She wanted to know how much it was going to cost to install mobile radios .
Supervisor Engman said that he noticed that in the report as well , but he did not know and
was going to have to ask . He knew the issue was that the new emergency communications
system could not be heard in the fire trucks because there was too much noise inside the
trucks . The fire department was proposing to put in a different type of radio to solve the
problem .
_Agenda Item No . 6 = 2008 Annual Reports of Supervisor and Town Officials (See
attachment #1 )
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Supervisor Engman stated that the Town Officials ' report and his report give a complete
picture of where the Town stands right now . He said he was blown away by the amount of
stuff going on in the Town and the number of things dealt with over the past year.
Supervisor Engman asked Town Officials if they had anything to add to their reports . Mr.
Kanter gave a brief overview of his annual report to the board . He asked the Town Board
for patience and understanding over the next year as the primary focus of the Planning
Department would be the Comprehensive Plan .
Mr. Noteboom provided the board with the 2009 work priorities for the Public Works
Department . Councilwoman Hunter wondered if the priorities for the projects listed had
been determined . Mr. Noteboom explained that priorities had been established for the
projects listed . Councilman Stein asked who prioritizes the projects ; Mr. Noteboom
responded that the Town. Board does for most of the work , and the bigger projects are
prioritized through the budget process .
Correspondence
Supervisor Engman said that the State DOT reviewed the request for a lower speed limit on
Bundy Road and determined that the characteristics of the road justify the current speed
limit . Councilman Stein wondered if it was usual practice to receive a determination letter
from the State regarding a speed limit request . Mr. Noteboom explained that the NYS
Manual for Uniform Traffic Code Devices outlines the engineering standards for lowering
speed limits along roads and the State follows it judiciously . Councilman Stein was
interested in knowing why the State did not accept the arguments made . Mr. Noteboom
offered to call DOT for more information .
Agenda Item No. 7 = Consider acceptance of Town Justices ' Annual Reports (See
attachment #2)
Supervisor Engman noticed that there were double the number of cases in Justice Klein ' s
court , but Justice Salk's court collected twice as much in fines . He wondered why there was
such a big difference . Councilwoman Hunter thought maybe there was one large case with
a large bail .
Councilman Goodman moved to accept the annual reports from the Town Justices and
Councilman Stein seconded . Supervisor Engman called for a vote—carried unanimously .
Agenda Item No . 8 = A LOCAL LAW ADDING FEES FOR MULTIPLE NOISE PERMIT
APPLICATIONS IN CHAPTER 153 OF THE TOWN OF ITHACA CODE
a . 6 : 00 p . m . Public Hearing to hear public comment
Supervisor Engman opened the public hearing and invited the public to address the board .
There being none , Supervisor Engman closed the public hearing .
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b . Consider adoption of A LOCAL LAW ADDING FEES FOR MULTIPLE NOISE
PERMIT APPLICATIONS IN CHAPTER 153 OF THE TOWN OF ITHACA CODE
Councilman DePaolo moved and Councilwoman Hunter seconded the adoption of the
proposed local law . There being no discussion , Supervisor Engman called for a vote—
carried unanimously.
TB RESOLUTION NO. 2009- 040: Resolution Adopting "A LOCAL LAW ADDING FEES
FOR MULTIPLE NOISE PERMIT APPLICATIONS IN CHAPTER 153 OF THE TOWN OF
ITHACA CODE "
WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a
public hearing to be held by said Town on February 9, 2009 at 6:00 p. m. to hear all
interested parties on the proposed local law entitled `A LOCAL LAW ADDING FEES FOR
MULTIPLE NOISE PERMIT APPLICATIONS IN CHAPTER 153 OF THE TOWN OF
ITHACA CODE; " and
WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and
WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the
Town of Ithaca and all parties in attendance were permitted an opportunity to speak on
behalf of or in opposition to said proposed local law, or any part thereof, and
WHEREAS, pursuant to the New York State Environmental Quality Review Act ("SEQRA ')
and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town
Board that adoption of the proposed local law is a Type II action because it constitutes
"routine or continuing agency administration and management, not including new programs
or major reordering of priorities that may affect the environment, " and thus this action is not
subject to review under SEQRA,
NOW, THEREFORE, be it
RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law
entitled 'A LOCAL LAW ADDING FEES FOR MULTIPLE NOISE PERMIT APPLICATIONS
IN CHAPTER 153 OF THE TOWN OF ITHACA CODE, " a copy of which is attached hereto
and made a part of this resolution, and it is further
RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with
the Secretary of State as required by law.
MOVED: Councilman DePaolo
SECONDED: Councilwoman Hunter
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
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Agenda Item No . 9 = A LOCAL LAW AMENDING CHAPTER 184 OF THE TOWN OF
ITHACA CODE , TITLED " NOISE , " REGARDING MULTIPLE NOISE PERMIT
APPLICATIONS
a. 6:05 p. m. Public Hearing to hear public comment
Supervisor Engman opened the public hearing and invited the public to address the board.
There being none, Supervisor Engman closed the public hearing.
b. Consider adoption of A LOCAL LAW AMENDING CHAPTER 184 OF THE TOWN OF
ITHACA CODE, TITLED "NOISE, " REGARDING MULTIPLE NOISE PERMIT
APPLICATIONS
Councilman DePaolo moved and Councilman Levine seconded the adoption of the
proposed local law. There being no discussion, Supervisor Engman called for a vote—
carried unanimously.
TB RESOLUTION NO. 2009=041 Resolution Adopting "A LOCAL LAW AMENDING
CHAPTER 184 OF THE TOWN OF ITHACA CODE, TITLED "NOISE, " REGARDING
MULTIPLE NOISE PERMIT APPLICATIONS. "
WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a
public hearing to be held by said Town on February 9, 2009 at 6:05 p. m. to hear all
interested parties on the proposed local law entitled 'A LOCAL LAW AMENDING CHAPTER
184 OF THE TOWN OF ITHACA CODE, TITLED "NOISE, " REGARDING MULTIPLE
NOISE PERMIT APPLICATIONS; " and
WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and
WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the
Town of Ithaca and all parties in attendance were permitted an opportunity to speak on
behalf of or in opposition to said proposed local law, or any part thereof, and
WHEREAS, pursuant to the New York State Environmental Quality Review Act ("SEQRA ')
and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town
Board that adoption of the proposed local law is a Type II action because it constitutes
"routine or continuing agency administration and management, not including new programs
or major reordering of priorities that may affect the environment, " and thus this action is not
subject to review under SEQRA,
NOW, THEREFORE, be it
RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law
entitled 'A LOCAL LAW AMENDING CHAPTER 184 OF THE TOWN OF ITHACA CODE,
TITLED "NOISE, " REGARDING MULTIPLE NOISE PERMIT APPLICA TIONS, " a copy of
which is attached hereto and made a part of this resolution, and it is further
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RESOLVED, that the Town Clerk is . hereby authorized and directed to file said local law with
the Secretary of State as required by law.
MOVED: Councilman DePaolo
SECONDED: Councilman Levine
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
Resolution of Appreciation - Conley
Councilman Stein moved and Councilwoman Hunter seconded the resolution of
appreciation for Ed Conley. Supervisor Engman called for a vote—carried unanimously .
TB RESOLUTION NO. 2009=042a IN HONOR OF EDWARD J. CONLEY
Whereas, Edward J. Conley served on the Town Board of the Town of Ithaca from 1994
through 2001 ; and
Whereas, Edward J. Conley served on the City of Ithaca Common Council from 1968 until
taking office as mayor in 1971 , in which office he served until 1979, and
Whereas, Edward J. Conley served on the Tompkins County Board of Representatives in
1980 and 1981 ;
NOW THEREFORE BE IT
RESOLVED, that the Town Board of the Town of Ithaca hereby acknowledges and
commends the life of public service of Edward J. Conley and extends its condolences to his
family on the recent event of his death.
MOVED: Councilman Stein
SECONDED: Councilwoman Hunter
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye;
Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye;
Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion Carried - Unanimous.
Agenda Item No . 12 - Consider authorization for payment of an additional fee for a
street light at the intersection of Judd Falls Rd and RT 366
Councilman DePaolo moved and Councilwoman Hunter seconded the proposed resolution .
Mr. Noteboom noted that the agenda item was discussed at the Public Works Committee
and at the board 's work study meeting in January .
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There being no discussion , Supervisor Engman called for a vote—carried unanimously .
TB RESOLUTION NO. 2009-043: Authorization of Expenditures Associated with
Installation of Street Lighting
WHEREAS, the intersection of Route 366 and Judd Falls Road was realigned in 2001 ; and
WHEREAS, at that time, an intersection light was not installed; and
WHEREAS, the Town has received complaints about the busy intersection being too dark;
and
WHEREAS, the Town Board of the Town of Ithaca requested the Public Works Department
and Public Works Committee to get the information needed to address the lighting issue at
Judd Falls Road and Route 366; and
WHEREAS, New York State Electric & Gas (NYSEG) requires Town Board authorization in
order to make changes to street lighting facilities;
NOW THEREFORE BE IT
RESOLVED, the governing Town Board of the Town of Ithaca does hereby authorize
NYSEG to install a street light at the intersection of Route 366 and Judd Falls Road in
conformance with the Town Lighting Ordinance; and further
RESOLVED, the cost of $ 185. 57 a year will come from the budget line item A5182. 400.
MOVED: Councilman DePaolo
SECONDED: Councilwoman Hunter
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
AA- enda Item No . 13 = Consider setting a public hearing for Monday, March 9 , 2009 at
P . M . regarding Noise Permit application received from Hillel at Ithaca College
for an event to be held on Wednesday, April 29, 2009 from 4 p. m . to 7 p . m . in the
Ithaca College Quad
Supervisor Engman proposed the public hearing 'be held at 6 : 00 p . m . on Monday , March 9 ,
2009 . Councilman Stein moved and Councilwoman Hunter seconded the proposed
resolution . There being no discussion , Supervisor Engman called for a vote—carried
unanimously .
TB RESOLUTION NO. 2009=044 Resolution to set a Public Hearing regarding a
Noise Permit application received from Hillel at Ithaca College for an event to be held
on Wednesday, April 29, 2009
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R
WHEREAS, the Town Clerk 's office received an application from Hillel at Ithaca College for
a Noise Permit to allow for an event on Wednesday, April 29, 2009 from 4 p. m. to 7 p. m. to
take place on the Ithaca College Quad, between the Fitness Center and the Campus Center
allowing several hundred persons to participate in what is described as, an outdoor end-of-
year event for the campus and total Jewish Community to celebrate Israel Independence
Day; and
WHEREAS, an outdoor "fair'; with stage set-up and live music is planned and the applicant,
Michael Faber, who is the Director & Jewish Chaplain at Ithaca College, states in his
application that he will notify neighbors if he is instructed, and
WHEREAS, the applicant has been reminded to notify neighbors, as per the Town of Ithaca
Code;
NOW THEREFORE BE IT
RESOLVED, that the governing body of the Town of Ithaca shall set a public hearing for
Monday, March 9, 2009 at 6:00 p. m. to hear public comment regarding Hillel at Ithaca
College 's application for a Noise Permit.
MOVED: Councilman Stein
SECONDED: Councilwoman Hunter
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
Agenda Item No . 14 = Consider Resolution of support for Community Garden
Councilwoman Hunter moved and Councilman DePaolo seconded the proposed resolution .
Councilman DePaolo asked if the board was supporting a community garden program or if it
was supporting the establishment of a particular community garden . Councilwoman Hunter
thought that some of the funding the Town has been receiving has been not only for the
provision of a garden , but for establishing a working board that will govern the garden .
Councilman DePaolo clarified that the board was supporting programmatic elements
relating to one community garden location .
The board discussed implications of the project on Town resources and Mr. Walker gave an
update on site plan design status . He thought the site plan would be ready to go before
Public Works later in February .
With no further discussion , Supervisor Engman called for a vote—carried unanimously .
TB RESOLUTION NO. 2009"045: In Support of Establishment of a Community Garden
Program
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WHEREAS, there are multiple benefits of community gardening including an effective use of
public space with a low cost of maintenance while improving the value of adjacent
properties; and
WHEREAS, community gardens provide spaces for both quiet retreat and heighten people 's
awareness and appreciation for living things; and
WHEREAS, the development of a community garden program is in keeping with the goals of
the Town of Ithaca 's Parks, Recreation & Open Space Plan improving both the environment
and providing a fulfilling recreational opportunity for residents who may choose to
participate; and
WHEREAS community gardens build neighborhoods and a sense of community, providing
space for exercise and food production, addressing local and national issues such as food
insecurity and obesity; and
WHEREAS community gardens can serve as outdoor classrooms where youth and adults
can learn valuable skills including communication, responsibility and cooperation; and
WHEREAS community gardens offer a unique opportunity to establish relationships within
and across physical and social boundaries improving people 's sense of well being and
community ownership; and
WHEREAS, the Town of Ithaca has dedicated park land located as tax parcels #27 - 1 - 11 . 5
and 27 - 1 - 13. 15 where said garden can be sited and is well suited for such a program
NOW, THEREFORE
BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town and its
citizens, declares its support for establishment of a community garden program and
supports staff efforts to pursue funding for said program.
MOVED: Councilwoman Hunter
SECONDED: Councilman DePaolo
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
Agenda Item No . 10 = A LOCAL LAW AMENDING LAKEFRONT RESIDENTIAL ZONING
REQUIREMENTS AND ADDING RELATED DEFINITIONS IN CHAPTER 270 OF THE
TOWN OF ITHACA CODE
a. 6 : 15 p . m . Public Hearing to hear public comment
Supervisor Engman opened the public hearing and solicited comments from the public .
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Don Smith , Officer of the West Shore Home Owners Association , came before the board
and stated that the dock limit of 40 feet is specifically focused against sailors . He felt
strongly that it was discrimination against sailors . He went on to explain that sailboats have
a 4-foot minimum fixed keel ; this means that there needs to be 4 feet of water at the end of
the dock in order to dock the sailboat .
Mr. Smith asked the board what the sailor is supposed to do . He recalled that 9 out of 13
survey respondents thought that dock length should depend on water depth ; they wanted
the regulations to be a function of the depth , but the committee thought it was too difficult to
measure the depth . In the interest of compromise , the homeowners agreed to a 50 foot
dock limit , regardless of depth .
Mr. Smith suggested that homeowners be given the option of having a 60 foot dock if they
are unable to reach 5 feet of water depth at the maximum 40 foot dock length . Councilman
DePaolo asked how Mr. Smith could be sure that 60 feet would provide 5 feet of water
depth in every instance . Mr. Smith replied that in some cases it would not . Councilman
DePaolo thought that homeowners would have to recognize at some point that as residents
of the shallowest part of the lake the choice of watercraft is somewhat limited .
Councilman DePaolo asked Mr. Smith how he would establish the water depth at the end of
the dock and wondered if the onus of establishing that depth should be put on the
homeowner by way of survey . Mr. Smith was not sure how it would work , however he felt his
suggestion was not difficult . Councilman DePaolo was not opposed to a depth provision , but
was not convinced that it could be done without homeowners incurrin g significant nificant costs or
without a lot of staff time . Mr. Smith thought the mechanics of measuring water depth were
simple—put a stick in the lake on a calm day . Councilman DePaolo stated that the
ordinance refers to the ordinary high water line so the length of the dock should be pegged
to the ordinary high water line .
Councilman Stein agreed that it was complicated , but he wondered why variances could be
g p � Y
granted to accommodate homeowners . Mr. Kanter thought that Councilman Stein was
correct ; homeowners are able to go through the zoning variance process when they wish to
deviate from what is permitted under Town Code . Supervisor Engman interjected that the
reason the board is looking at an amendment is because there are problems with the
existing law . He did not think it did the Town Board any good to pass regulations if another
board could automatically overturn or change the regulations . He felt the board need to be
very certain about something when it is passed .
Supervisor Engman brought the discussion back to the public hearing and asked Mr. Smith
if there was anything he wanted to add . Mr. Smith reiterated that the homeowners
association was supportive of 40 feet with the exception that docks could be 60 feet if there
is not 5 feet of water depth at 40 feet .
David Romm came before the board and stated that his dock is 30 feet long ; he is a sailor
with a sailboat that has a fixed keel boat and he worries about putting it up against the end
of his dock . Mr. Romm stated that there are 50 foot docks north of him with motorboats and
he does not like them because the bigger docks have an impact on an individual 's
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experience on the lake . He expressed his deep appreciation to the board for not passing
the 50 foot dock regulation . Mr. Romm stated that homeowners along the east shore do not
have longer docks . He empathized with sailboat owners having to moor their docks , but
preferred that to a forest of big docks . He thanked the board for not making the dock
lengths longer and wanted to find a way to convince the board to keep the 30 foot dock
length . Mr. Romm stated that the community only has one lake and once it is encroached
upon the experience is gone .
Councilman DePaolo asked Mr. Romm if he would have the same opinion if he owned the
50 foot dock and his neighbor owned a 30 foot dock . Mr. Romm said that he would ; it's the
American way . That is how the system works ; someone does something and is able to do
it . He thought that the people who have the longer docks are probably glad they built their
dock before people started to notice . Mr. Romm felt that people would want to push their
docks to the limit .
Supervisor Engman thanked Mr. Romm for his comments and invited others to address the
board .
Bob Barthoff , member of West Shore Association , came before the board and stated that he
has always felt that he needed to represent the people of the Town . He had a feeling that
some members of the association were not representing the Town on this issue and he
wanted to make sure that the Town is represented .
Supervisor Engman thanked Mr. Barthoff for his comments and asked again if anyone else
wanted to address the board . There being none , Supervisor Engman closed the public
hearing .
b . Consider adoption of a LOCAL LAW AMENDING LAKEFRONT RESIDENTIAL
ZONING REQUIREMENTS AND ADDING RELATED DEFINITIONS IN CHAPTER 270 OF
THE TOWN OF ITHACA CODE
Supervisor Engman turned discussion over to the board . Councilman DePaolo moved and
Councilwoman Hunter seconded the proposed resolution . Supervisor Engman called for
discussion .
Councilman Goodman asked Mr. Bates if he was aware of a method of measuring water
depth at the end of docks . Mr. Bates responded that they would need to determine the
starting point . He said the Town would then need to look at accuracy of measuring . The
key factor would be to have the homeowner provide the Town with a survey and that would
be the most accurate measurement . As Director of Code Enforcement , he would ask for a
survey that states what the high water mark is and what the depth is for the property .
Councilman Goodman was interested in investigating some way of measuring water depth
so that the Town could allow longer docks if there wasn 't 5 foot of water depth at 40 feet .
Mr. Bates stated that before the Code ' s Office could approve or disapprove a building
permit , he would need to have all the necessary information . Councilwoman Hunter
countered that the Town would then be tying the length of the dock to the ownership of a
sailboat with a certain draw. She added that mooring is a feasible option so the Town is not
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precluding someone ' s ability to have a sailboat because dock length is limited . She agreed
that long docks affect everyone 's enjoyment of the lake .
Councilman Stein understood that high and low watermarks of the lake are set by altitude .
He thought the Town could buy a piece of equipment that tells the altitude with respect to
sea level of a particular point if it is put on the ground . The high water mark is then
expressed by altitude above sea level . Councilman Stein stated that he could figure out the
draft by going out to the end of the dock and dropping a sounding chain and dropping it to
see what it says . He was supportive of any dock limit with an escape clause that allows for
longer docks when needed . Councilman Stein then asked how the 50 foot docks received
approval . Mr. Kanter responded that the dock law is only a few years old and the Town has
only had a couple of dock variances . The law requires any dock approval to initially go
before the Planning Board for site plan approval and then , if the dock doesn 't meet zone
requirements , it goes to the Zoning Board for a variance . Mr. Kanter recalled at least one
dock that, had gone to the Zoning Board for a variance . Councilwoman Hunter added that
prior to 2003 the Town did not have a law that regulated length .
Attorney Brock corrected that the current law came into effect in 2004 and is still in effect . It
states that the dock length shall be no greater than 30 feet and that longer dock lengths
may be approved by the Planning Board when necessary to reach adequate water depths
for proposed boat docking . She explained that the Planning Board determines if longer
dock lengths are needed to reach adequate water depth . The Zoning Board has seen one
dock variance , but that did not deal with dock length . Councilman Stein recalled hearing
that the law was prompted by the fact that the Town was flooded with applications to get
more than 30 feet of dock length . Attorney Brock agreed and said that there were several
applications before the Planning Board . The problem was that the Planning Board did not
really know how to apply the language in the law. The Planning Board said that their
decisions are usually based on the property ; not the person using the property . The
Planning Board questioned whether or not they should be looking at the size of the boat to
determine adequate water depth and what happens when the new property owner comes in
with a different boat or no boat? Attorney Brock explained that it was hard for the Planning
Board to determine when it was appropriate to allow a dock longer than 30 feet , which is
why they asked the Town Board to review the legislation .
Councilwoman Leary supported including language in the law outlining a simple procedure
(such as described by Councilman Stein ) that would eliminate the need for a lot of
variances . She agreed with Supervisor Engman that the policy should be stated clearly in
the law so variances were not needed . The board should draft how measurements should
be taken to make exceptions for longer docks . Councilwoman Leary was uncomfortable
with the unintended consequence of the law—she noted that there are motorboats and
sailboats and thought everyone agreed that non - motorized sailboats are better for the
environment . Councilwoman Leary interpreted that if the outcome of the law discourages
fixed keel boats , the law is flawed . Councilwoman Leary reiterated that the board needs to
keep in mind what their goal was in regulating docks . She added that the purpose of a dock
is to dock a boat and to ask someone to moor their boat out in the middle of the lake , where
it is more difficult to get to the boat and enjoy the boat , does not seem right nor does it meet
the Town Board 's intent . Councilwoman Leary said that she supports sending the
legislation back to committee in order to find an easy test to incorporate in the law .
Page 12 of 25
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Councilman Levine agreed with Councilwoman Leary and said that he would like to see the
lakefront law be `sailboat friendly. ' Sailing , in his mind , was the environmentally preferred
way to boat on the lake . Sailboats are quiet and use no fuel or minimal fuel . He wanted to
encourage sailing and thought people were more likely to have a sailboat if they could
comfortably dock it . However, he did not think people should be allowed to have a longer
dock than they need to comfortably use their sailboats . Councilman Levine supported
allowing dock lengths of 50 feet , if it was needed for water depth .
Supervisor Engman stated he was Chair of COC when the depth provision was removed .
He explained that it was removed because it was difficult to measure water depth and the
committee felt that by extending the dock length to 40 feet it would take care of most
situations . Supervisor Engman reminded the board that the current length is 30 feet and the
proposal was to extend it to 40 feet . He noted that other compromises have been made
and gave an example of the storage building being allowed 10 feet from the shore . He
argued that the board could not infinitely expand docks for any sized boat . Supervisor
Engman felt the proposed legislation was a good compromise .
Councilwoman Hunter supported Supervisor Engman 's comments and stated that Cayuga
Lake is a large lake and can support large boats . However, most sailing is done in the
ocean and there are not docks on the ocean ; they are moored . She did not think dock
lengths should be tied to boat ownership .
Councilwoman Leary clarified that the committee compromised on 50 feet because
committee members thought is was difficult to measure depth . She thought that it sounded
as if it was possible to measure depth , but that it needed to be discussed more .
Councilman Goodman moved that the legislation be referred to the Codes and Ordinances
Committee so that it can research measuring the water depth with the possibility of
extending the length , if the 5 foot depth is not met at a 40 foot length dock . Councilwoman
Leary seconded . Supervisor Engman called for discussion on the motion . Councilman
Stein understood Supervisor Engman 's and Councilwoman Hunter's frustration , but he
would rather deal with it and get it right . He agreed that it should be looked at in Committee .
He was interested in extending the dock length to accommodate sailboat owners .
Councilman DePaolo stated that he supported allowing an adequate depth for docking , but
having spoken with a surveyor and the Town of Milo Code Enforcement Officer, who has
had to deal with The Town of Milo ' s uniform dock and mooring law for the last year or two ,
he was convinced that the board would in all likelihood end up deciding on a dock length .
He wanted the board to compromise on length once and for all . Councilman Stein agreed it
was a technical issue and thought it was worth debating the issue in committee :
Councilwoman Leary stated that at some point the homeowner would have to prove that
they need a longer dock based upon the utility of the dock for their boat . She thought that
the board should try to address technical issues in the law .
Supervisor Engman argued against sending the law back to committee because : 1 .) the law
has been sent back to committee several times and the board needs to make a decision ; 2)
Page 13 of 25
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the Codes and Ordinances Committee has already: attempted to include depth
measurement in the law. He stated that the law before the board is a reasonable
compromise and urged board members to vote no on sending it back to committee .
Mr. Kanter strongly suggested that the board adopt the law as drafted and then pursue the
water depth issue separately . Councilman Stein disagreed ; he thought that the law should
be reviewed at committee and then be brought back before the board next month with the
issue resolved .
Supervisor Engman stated that COC had done that several times and it was time for the
Town Board to make a decision . With no further discussion , Supervisor Engman called for
a vote on sending the law back to committee . Nays : Councilman DePaolo , Councilwoman
Hunter, Supervisor Engman . Ayes : Councilman Levine , Councilwoman Leary , Councilman
Stein , Councilman Goodman . Motion carried .
TB RESOLUTION NO. 2009=046m SEND LOCAL LAW AMENDING LAKEFRONT
RESIDENTIAL ZONING REQUIREMENTS AND ZONING RELATED DEFINITIONS IN
CHAPTER 270 OF THE TOWN OF ITHACA CODE TO THE CODES AND ORDINANCES
COMMITTEE FOR FURTHER REVIEW AND RECOMMENDATIONS
BE IT RESOLVED, that the Local Law amending Lakefront Residential Zoning
Requirements and Zoning Related Definitions in Chapter 270 of the Town of Ithaca Code
should be referred to the Codes and Ordinances Committee for further review and
recommendations.
MOVED: Councilman Goodman
SECONDED: Councilwoman Leary
VOTE: Supervisor Engman, no; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, no;
Councilman DePaolo, no. Motion Carried.
Councilwoman Hunter commented that the board is saying if you have a big boat you can
have a big dock, but if you don 't have a big boat you cannot have a big dock. Councilman
DePaolo observed that boat owners have the ability to moor their boat ; the people with
obstructed views obstructed by long docks and boat lifts do not have recourse .
City Common Council and County Legislature Meetings
Supervisor Engman stated that a sign - up list was being circulated around the table for board
members to sign - up to speak at County Legislature and City Common Council meetings .
Agenda Item No. 11 - 7 : 00 p . m . — Locey and Cahill presentation (TCCOG Municipal
Cooperative)- See attachment #3
Page 14 of 25
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Supervisor Engman introduced the agenda item and explained that the Tompkins County
Council of Governments has been working hard on a cooperative agreement for health
insurance .
Steve Locey , a partner with Locey and Cahill , came before the board and gave a
presentation on the establishment of a health insurance consortium . See attachment #3 .
Mr. Locey said that in April the Town will receive the premium equivalent rates for 2010 . He �
said that the information needs to be provided early because municipalities are going to be
asked to adopt the municipal agreement by July . This information will provide a side-by-
side comparison of benefits and premium equivalent rates .
Mr. Locey described the weighted voting schedule , as outlined in the attachment ;
Councilman Stein thought that the weighted voting scheme was clever and reasonable . He
then asked if self- insured means that there is no stop loss provision ? Mr. Locey explained
that self- insurance means that the entity will be at risk for the claims , but protections can be
built in , such as Reinsurance or stop loss insurance . TCCOG is going to evaluate two types
of stop loss insurance : aggregate , which would protect the entire group if claims exceeded a
certain threshold ; typically set at 125 % of expected claims . In his experience aggregate is
not a good buy for larger groups because the risk is not high enough to exceed the budget
by 125% ; specific stop loss insurance , which Mr. Locey favors because it protects
individuals from catastrophic losses . It does not save a lot of money in the long - run , but it
protects cash flow in the beginning of a program and over the years .
Councilwoman Hunter asked if the Town would be expected to contribute towards startup
costs . Mr. Locey said no, the budget is being developed in such a way that the premium
equivalent rates will sustain the program from day one . He explained that on January 1 ,
2010 every entity will pay a premium into the program . There will not be a lot of expenses
on day one of the program because claims are going to take a while to build up . The first
few months of premiums will go towards administrative costs and reserves .
Councilwoman Leary asked for clarification on a more aggressive claims trend . Mr. Locey
explained that when you are an insured program , an insurance company is going to trend
the claims to guarantee themselves that they are not going to lose any money . If they are
anticipating that the true paid claims are going to go up 8 % in a given year, they may add a
couple percentage points of margin to that percentage . The consortium is going to look at
true expenses and build the budget off of that figure . The paid claims trends from one year
to the next will be a true representation of what the paid claims are expected to be .
Councilwoman Leary and Mr. Locey discussed the weighted voting model . Mr. Locey
mentioned that the voting model can always be changed by the Board of Directors .
Supervisor Engman asked if there were any additional questions or comments . Hearing
none , he thanked Mr. Locey for his presentation . Mr. Locey told the board that they would
be receiving a lot more information in the future .
Agenda Item No. 15 - Safe Routes to School (See attachment #4)
a . Consider SEAR
Page 15 of 25
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Supervisor Engman reminded everyone that the grant is for the walkway along Warren
Road . Supervisor Engman moved and Councilman Levine seconded adoption of the
SEQR . Attorney Brock stated that the resolution is supposed to give the reasons for the
determination of significance . She suggested that the language , "based on the information
in the EAF Part I and for the reasons set forth in the EAF Part II " be added to end of the
third line in the resolved clause . Supervisor Engman and Councilman Levine agreed to the
change . With no further discussion , Supervisor Engman called for a vote—carried
unanimously .
TB RESOLUTION NO. 2009-047 - SEQR: FEDERAL SAFE ROUTES TO SCHOOLS
GRANT - CONSTRUCTION OF WARREN ROAD WALKWAY
WHEREAS, this action is the construction of the Warren Road Walkway primarily along the
east side of Warren Road between Hanshaw and Uptown Roads (approximately 4, 400 feet
long), as part of the Federal Safe Routes to Schools Grant, as well as the acceptance by
the Town of Ithaca Town Board of the contractual agreement with New York State regarding
the funding of the project, and
WHEREAS, the new walkway would be 6 feet wide and will include the installation of new
concrete curbs, the relocation of several utility poles, and the installation of a new storm
sewer system in the County road right-of- way, and is classified as an Unlisted Action for
which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in
environmental review with respect to the construction of the new walkway, and
WHEREAS, the Town Board, on February 9, 2009, has reviewed and accepted as adequate
the Short Environmental Assessment Form, Parts I and ll for this action;
RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of
environmental significance in accordance with the New York State Environmental Quality
Review Act for the above referenced action as proposed, based on the information in the
EAF Part I and for the reasons set forth in the EAF Part ll, and, therefore, neither a Full
Environmental Assessment Form, nor an Environmental Impact Statement will be required.
MOVED: Supervisor Engman
SECONDED: Councilman Levine
VOTED: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
b . Consider acceptance of Safe Routes to School grant award and authorize the
Town Supervisor to sign a contract
Supervisor Engman noted that the resolution language is unusual because it is the state 's
template . Supervisor Engman and Attorney Brock discussed the resolution language . Mr.
Walker noted that the resolution does not recognize that the Town will be reimbursed for its
Page 16 of 25
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expenses . Supervisor Engman explained that by passing the resolution , the Town is
agreeing to pay for the project up front and be reimbursed through Federal funds . Attorney
Brock suggested that language be added to the last resolved clause stating , "with $325 , 000
to be reimbursed to the Town of Ithaca by New York State with the Federal funds . "
Councilman Stein moved and Councilman Goodman seconded the resolution with Attorney
Brock' s change . Councilman Stein again expressed his concern over the board approving
projects without knowing what the related costs are . He wanted the board to get an
estimate of the effort and amount of money being put into the project and the long -term
effort and maintenance costs of the project . Supervisor Engman agreed that it made sense
to do that analysis with all new projects , but was worried about staff spending a lot of time
working on analyses when they could be working on this particular project . Councilman
Stein was not proposing to hold up the project , but thought it was a good place to start .
With no further discussion , Supervisor Engman called for a vote—carried unanimously .
TB RESOLUTION NO. 2009=048 Authorizing the implementation, and funding in the
first instance 100% of the federal-aid and State "Marchiselli " Program-aid eligible
costs, of a transportation federal-aid project and appropriating funds therefore.
WHEREAS, a Project for the Warren Road Walkway with Supporting Public Education Plan,
P. I. N. 3755. 00 ("the Project') is eligible for funding under Title 23 U. S. Code, as amended,
that calls for the apportionment of the costs of such program to be borne at the ratio of
100 % federal funds and 0 % non-federal funds; and
WHEREAS, the Town of Ithaca desires to advance the Project by making a commitment of
100 % of the non-federal share of the costs of creating a pedestrian walkway;
NOW, therefore, the Town Board duly convened does hereby
RESOLVE, that the Town Board hereby approves the above-subject project; and it is
hereby further
RESOLVED, that the Town Board hereby authorizes the Town of Ithaca to pay in the first
instance 100 % of the federal and non-federal share of the cost of creating a pedestrian
walkway work for the Project or portions thereof; and it is further
RESOLVED, that the sum of $498, 010 is hereby appropriated from A9950. 927 and made
available to cover the cost of participation in the above phase of the Project, and it is further
RESOLVED, that in the event the full federal and non-federal share costs of the project
exceed the amount appropriated above, the Town Board of the Town of Ithaca shall
convene as soon as possible to appropriate said excess amount immediately upon the
notification by the NYSDOT thereof; and it is further
RESOLVED, that the Supervisor of the Town of Ithaca be and is hereby authorized to
execute all necessary Agreements, certifications or reimbursement requests for Federal Aid
and/or Marchiselli Aid on behalf of the Town of Ithaca with the New York State Department
Page 17 of 25
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of Transportation in connection with . the advancement or approval of the Project and
providing for the administration of the Project and the municipality's first instance funding of
project costs and permanent funding of the local share of federal-aid and state-aid eligible
Project Costs within appropriations therefore that are not so eligible, with $323, 000 to be
reimbursed to the Town of Ithaca by New York State with the Federal funds; and it is further
RESOLVED, that a certified copy of this resolution be filed with the New York State
Commissioner of Transportation by attaching it to any necessary Agreement in connection
with the Project; and it is further
RESOLVED, this Resolution shall take effect immediately.
MOVED: Councilman Stein
SECONDED: Councilman Goodman
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
Agenda Item No . 17 - Consider Resolution of appreciation for Larry Thayer
Supervisor Engman stated that Larry was a member of the Planning Board for a decade
and the Town wished to express its appreciation and gratitude for his service to the
community.
Councilwoman Hunter moved and Councilman Stein seconded the proposed resolution .
Supervisor Engman called for a vote—carried unanimously .
TB RESOLUTION NO. 2009=049: Recognition of Lawrence Thayer's Dedicated Years
of Service to the Community
WHEREAS, Lawrence Thayer has served the Town of Ithaca with dedication for over 10
years; and
WHEREAS, Larry was appointed to the Planning Board on March 9, 1998 and has served
continuously on the Planning Board through December 31 , 2008; and
WHEREAS, the Town of Ithaca has greatly benefited from Larry's thoughtful consideration,
devotion, intelligence, time, energy and his desire to serve our community in order to make
it a better place to live; and
WHEREAS, the Town of Ithaca is indebted to Larry for his invaluable contributions and
devotion to the community;
NOW, THEREFORE
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BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town and its
citizens, expresses its sincere appreciation, admiration and gratitude to Lawrence Thayer
for his distinguished and dedicated service to our community.
MOVED: Councilwoman Hunter
SECONDED: Councilman Stein
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein,
aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
Agenda Item No 18 - Consider Water and Sewer Benefit Assessment Refund re : tax
map# 54.-7-2 .4
Supervisor Engman explained that the property owner was incorrectly charged for water and
sewer on her tax bill ; this resolution authorizes a refund .
Councilman DePaolo moved and Councilwoman Hunter seconded . Councilman DePaolo
asked why the parcel did not have water and sewer. Mr. Walker explained that the parcel is
a sliver of land attached to a property in the City of Ithaca . With no further discussion ,
Supervisor Engman called for a vote—carried unanimously .
TB RESOLUTION NO. 2009=050 & Water and Sewer Benefit Assessment refund for Tax
Parcel 54. -7-2. 4
WHEREAS, Ms. Michelle M. Tagliavento, 725 Hudson Street, Ithaca, NY 14850, Tax Parcel
51 . - 7-2. 4, was incorrectly assessed for 1 . 36 units of water benefit and 1 . 36 units of sewer
benefit with the property and should be assessed an annual charge of $0. 02 per thousand
of assessed value for water benefit and $0. 02 per thousand of assessed value for sewer
benefit, and
WHEREAS, the Director of Engineering has reviewed the property and confirms that, based
on the small size and limitations on the lot, the property does not have water and sewer
currently available and therefore, under the Town of Ithaca Benefit Formula, should only be
"assessed an annual charge of $0. 02 per thousand of assessed value for water an $0. 02
per thousand of assessed value for sewer. " Now therefore be it
RESOLVED, that the Town Board of the town of Ithaca hereby approves a refund of 1 . 36
sewer unit charge in the amount of $27. 20 to be paid from account G8120. 490, and 1 water
unit charge in the amount of $ 122. 40 to be paid from F8340. 490, to be paid to Ms.
Tagliavento upon receipt of her tax payment, and be it further
RESOLVED, that the Director of Engineering is directed to cause the benefit assessment for
the parcel to be corrected in the benefit assessment roll.
MOVED: Councilman DePaolo
Page 19 of 25
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SECONDED: Councilwoman Hunter
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
Agenda Item No. 19 - Consent Agenda
a . Town of Ithaca Abstract
b . Bolton Point Abstract
c . Approval of Minutes of the Previous Meeting
(d ) 2008 yearend budget troncferc and amendments
d . Appoint (2 ) Laborers at Public Works
e . Provisional Appointment of Distribution Operator Trainee -SCLIWC
f . Temporary Provisional Civil Service appointment to Permanent Civil Service
appointment - Planner
g . Appoint Crossing Guard
h . Updated job description for Deputy Town Clerk
Supervisor Engman removed item "d" from the Consent Agenda . Councilman Stein moved
and Councilman DePaolo seconded the consent agenda . Supervisor Engman called for a
vote—carried unanimously .
TB RESOLUTION NO. 2009=051 : Consent Agenda Items
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or
adopts the resolutions for Consent Agenda Items:
a. Town of Ithaca Abstract
b. Bolton Point Abstract
C, Approval of Minutes - December 31 , 2008; January 12, 2009; January 26, 2009
d. Appoint (2) Laborers at Public Works
e. Provisional Appointment of Distribution Operation Trainee - SCLIWC
f. Temporary Provisional Civil Service appointment to Permanent Civil Service
appointment - Planner
g. Appoint Crossing Guard
h. Updated job description for Deputy Town Clerk
MOVED. Councilman Stein
SECONDED: Councilman DePaolo
VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye;
Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye;
Councilman DePaolo, aye. Motion Carried - Unanimous.
TB RESOLUTION NO. 2009-051a: Town of Ithaca Abstract
Page 20 of 25
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WHEREAS, the following ,numbered vouchers have been presented to the Ithaca Town
Board for approval of payment; and
WHEREAS, the said vouchers have been audited for payment by the said Town Board; now
therefore be it
RESOLVED, that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
VOUCHER NOS. 6372-6465
General Fund Town wide 57,207. 75
General Fund Part Town 28, 957.21
Highway Fund Part Town 42, 143. 45
Water Fund 12, 787. 49
Sewer Fund 49, 452.24
Fire Protection Fund 60. 00
Forest Home Lighting District 114. 67
Glenside Lighting District 44. 77
Renwick Heights Lighting District 63. 59
Eastwood Commons Lighting District 147. 20
Clover Lane Lighting District 17. 57
Winner's Circle Lighting District 56. 73
Burlei h Drive Lighting District 59. 18
Westhaven Road Lighting District 181 . 28
Coddin ton Road Lighting District 108. 02
TOTAL 191 , 401 . 15
TB RESOLUTION NO. 2009-051b: Bolton Point Abstract
WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal
Water Commission have been presented to the governing Town Board for approval of
payment; and
WHEREAS, the said vouchers have been audited for payment by the said Town Board;
now, therefore, be it
RESOLVED, that the governing Town Board hereby authorizes the payment of the said
vouchers.
Voucher Numbers: 750-811
Check Numbers: 11375- 11436
Operating Fund $ 525236. 06
Bolton Point Road Project $ 86, 913. 59
SCADA Project $ 1 , 414. 01
Burdick Hill Tank Project $ 1 , 500, 0
Page 21 of 25
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TOTAL
$ 1421-063, 66
TB RESOLUTION NO. 2009-051 c: APPROVE TOWN BOARD MINUTES OF DECEMBER
31 , 2008; JANUARY 12, 2009 AND JANUARY 26, 2009
WHEREAS, the Town Clerk has presented the minutes for the Town Board meetings held
on December 31 , 2008; January 12, 2009 and January 26, 2009 to the Town Board for its
review and approval of filing;
NOW THEREFORE BE IT
RESOLVED, the Town Board does hereby approve for filing the minutes of the meetings
held on December 31 , 2008, January 12, 2009 and January 26, 2009,
TB RESOLUTION NO. 2009-051d - Ratification of Hiphway Superintendent's
Appointment of Two Laborers
WHEREAS, there has been a vacancy in the full time position of Laborer for the Public
Works Department, since January 3, 2009 due to a retirement; and
WHEREAS, there will a vacant Laborer position created due to internal promotions to fill a
Working Supervisor position, which the Personnel Committee authorized filling now, and
WHEREAS, the Interview Committee comprised of the Highway Superintendent, Deputy
Highway Superintendent, Parks Maintenance Manager, Water and Sewer Maintenance
Supervisor and Human Resources Manager, interviewed nine candidates; and
WHEREAS, the Committee has determined that Richard Hartwell Jr. and Patrick Barnes
possess the necessary knowledge and skills to satisfactorily perform the duties of Laborer,
and
WHEREAS Fred Noteboom Highway Superintendent, appointed Richard Hartwell Jr. as
� y r r�
Laborer, effective January 26, 2009; and
WHEREAS, Fred Noteboom, Highway Superintendent, appointed Patrick Barnes as
Laborer, effective February 17, 2009; now, therefore be it
RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the appointments
made by the Highway Superintendent, of Richard Hartwell Jr. as Laborer, effective January
26, 2009 and Patrick Barnes as Laborer, effective February 17, 2009; and be it further
RESOLVED, these are 40 hours a week positions, at the hourly wage of $ 15. 60, which is an
estimated annual salary of $32, 448 from Public Works account numbers, in Job
Classification "i", with full time benefits; and be it further
Page 22 of 25
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RESOLVED, a mandatory twenty-six (26) week probationary period applies with no further
action by the Town Board if there is successful completion of the probationary period as
determined by the Highway Superintendent.
TB RESOLUTION NO. 2009=051e — Ratify Provisional Appointment of Distribution
Operator Trainee- SCLIWC
WHEREAS, there is presently a vacancy in the full time position of Distribution Operator
Trainee in the Distribution Department at Southern Cayuga Lake Intermunicipal Water
Commission; and
WHEREAS, the General Manager, Distribution Manager and Human Resources Manager
interviewed 9 candidates through the solicitation process as there was not a certified eligible
listing available from Tompkins County Civil Service; and
WHEREAS, the said individuals have determined that Will Green possess the necessary
knowledge and skills to satisfactorily perform the duties of the said position; and
WHEREAS, the said position will be appointed provisionally, therefore, the appointee will
need to be one of the top three reachable candidates from the next civil service exam for
the said position;
WHEREAS, Will Green was appointed by SCLIWC at the February 5, 2009 commission
meeting;
Now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the S. C. L . I. W. C.
provisional appointment of Will Green as a Distribution Operator Trainee, effective February
2, 2009; and be it further
RESOLVED, the said appointment is a provisional appointment pending the results from the
next civil service exam for this position.
TB RESOLUTION NO. 2009=051f. Regular Appointment of Planner
WHEREAS, Darby Kiley has worked for the Town of Ithaca as a Planner provisionally since
her appointment on March 3, 2008; and
WHEREAS, Darby Kiley has successfully completed the competitive exam for Planner and
is a reachable candidate on the eligible list for the title; and
WHEREAS, Ms. Kiley has been appointed to a temporary two year appointment for 2008
and 2009 as it relates to an increase in workload because of the Comprehensive Plan
revisions; now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular full
time appointment of Darby Kiley as Planner, effective January 26, 2009; and be it further
Page 23 of 25
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RESOLVED, a twenty six (26) week probationary period applies and shall end effective July
27, 2009, with no further Town Board action required if there is successful completion of the
probationary period as determined by the Director of Planning; and be it further
RESOLVED, this appointment does not change Darby Kiley's job classification, hourly
wage, benefits or temporary two year appointment for 2008 and 2009.
TB RESOLUTION NO. 2009-051 g: Regular Appointment of Crossing Guard.
WHEREAS, there is presently a vacancy in the part time position of Crossing Guard on
Warren Road for the crossings for Dewitt Middle School, and
WHEREAS, the Human Resources Manager interviewed candidates for the said position
and has determined that Kristi Raines possess the necessary knowledge and skills to
satisfactorily perform the duties of Crossing Guard and makes the recommendation for
appointment;
NOW, THEREFORE, BE IT
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular
appointment of Kristi Raines as part time Crossing Guard, retro-active to February 2, 2009;
and be it further
RESOLVED, this is an average of 10 hours a week, at the hourly wage of $ 10. 00, from
account number A3120. 100, with no benefits; and be it further
RESOLVED, if the said successfully completes the mandatory 26 week probationary period,
there will no further action required by the Town Board.
TB RESOLUTION NO. 2009-051h: Approval of Adding Clerical Work for Code
Enforcement Office to Duties of a Deputy Town Clerk
WHEREAS, there is a vacant clerical position in the Code Enforcement Department; and
WHEREAS, the Town Clerk and Director of Code Enforcement have collaborated in the
effort to have employees cross over departments providing better service to the customers
and in the desire of reducing staff; and
WHEREAS, the Town Clerk, and Personnel Committee recommends approving the
additional clerical work in the Code Enforcement Department to that of the day to day work
of a specific Deputy Town Clerk, Paulette Terwilliger,
Now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the additional
clerical work in the Code Enforcement Department to that of the day to day work of a
specific Deputy Town Clerk, Paulette Terwilliger; and be it further
Page 24 of 25
FINAL
RESOLVED, there is no change in title, job classification or salary for this change in day to
day duties.
Agenda Item No . 20 = Report of Town Committees
Mr. Kanter stated that the dock regulations would need to be discussed at the March 18th
Codes and Ordinances Committee meeting . He suggested that the board consider setting a
public hearing in March for the April meeting . The board agreed . Mr. Kanter added that
staff has already provided COC with a lot of information on dock lengths and water depths .
He hoped that COC members were willing to put in additional time on their own to research
the issue . He did not see staff having the time to pull together more research .
Agenda Item No . 21 = Report of Intermunicipal Organizations
Councilman DePaolo reported that the 10 authorized funding for the Floating Classroom .
Agenda Item No. 22 = Review of Correspondence
None .
Consider Executive Session
Supervisor Engman moved and Councilman Levine seconded a motion to enter into
executive session "to consider the acquisition of real estate where publicity would
substantially affect the outcome . " The board entered executive session at 8 : 30 p . m . ; upon a
motion by Councilman Stein and seconded by Councilman DePaolo , the board members
returned to Regular Session at 9 : 19 p . m .
Move to Adjourn :
Upon a motion by Councilman Stein and seconded by Councilman Levine , the Town Board
of the Town of Ithaca , adjourned its meeting at 9 : 20 p . m .
Respectf6lly Submitted ,
Ix6
Karen M . Billings
Town Clerk
Page 25 of 25
TOWN OF ITHACA
AFFIDAVIT OF POSTING AND PUBLICATION
I , Karen M . Billings , being duly sworn , say that I am the Town Clerk of the Town of Ithaca ,
Tompkins County , New York that the following notice has been duly posted on the sign board
of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official
newspaper, Ithaca Journal:
ADVERTISEMENT : NOTICE OF PUBLIC HEARINGS
Local Law amending Chapter 153 of the Town of
Ithaca Code, titled " Noise Permits " to revise
Noise Permit Application procedures
Local Law amending Chapter 184 of the Town of
Ithaca Code, titled " Noise" to revise Noise Permit
Application procedures
Local Law amending Lakefront Residential
Zoning requirements and adding related
definitions in Chapter 270 of the Town of Ithaca
Code
Location of Sign Board Used for Posting : Town Clerks Office
215 North Tioga Street
Ithaca , NY 14850
Date of Posting : Thursday, January 15 , 2009
Date of Publication : Monday, January ;26 , 2 09
aren . Billings
Town Clerk,
Town of Ithaca
STATE OF NEW YORK)
COUNTY OF TOMPKINS) SS :
TOWN OF ITHACA)
Sworn to and subscribed before me this 26th day of January , 2009 .
! P:
/.y
Notary Public
CARRIE WHITMORE
Notary Public , State of New York
No . 01 WH6052877
` Tioga. county
Commission Expires December 26, v10
i
Monday January 267 2009 ,THE ITHACA JOURNAL
x a
t
9
'TOWN OF ITHACA' K r l 60 5 p m -for the pur , 48ahours- prwr to he� time}
` NOTICE OFD *'
Pose, considering a pro; of the, pubhc heann� , -
x MUBUCliHEARINGS4� Posed local .law,'amending: Karen M BJllmgsj
r w [akefronfS ResicJential Zon - _ -Town Clerk)
NOTICE 15 `HEREBY GIV ing*re mremen is :and add ` Dated J,anua`ry 15; 2009 'U.
, EN that the Town Boa�dLof� ing" re�ated definitions l - Pubhsh_ January 26; 2009 11 fhe' Town of Ithaca;'wdl CA&pfer - - 11 of, the rTowns
:hold the follov4mgtFiree of IfhacaCode *.,,
=public hearngs5 onMon �' r . a
fi dCyr Fe'brucry�9,h 2009 Copies ,of the tproposed . '
a at 'its' Organizational` and local laws are ori' file m the 11 s Regular, meehng`u ofY the 'Town ;Clerks 'Office ' at.
s � Tovvn Board' in the `Town 21'5 -North Tioga Street i E
1ri� Hall' located `$t '215, North Ithaca;, NYYarid:aavailabler #
t Tioga Street,tlthaca tNY,•i t for review durmgr normal, r
business hours;:'' .,Monday_' �
��, 6:00 p m.�fo� tghe pur throug'li RPFnday ;8 00 a m .'
I �;�l cal-I 'amen`d ngnCh#a"pteor` to 4F,URTHER NOTICE IS-
153 of the Town of Ithaca" HEREBY GIVEN;` that at- i
Codetitled � "Noise "<P.er such -time and;y;place all .j
}
its, to revise Noise `Per persons`r interested jn the l
mi[;Apphcahoirprocedures proposed' local . law ma" '- i
TT z r ay b y 7. i,
ntfie ownafdthaca c ' . a heard concerning' the : ,
6:05 pm ;for the ° pur same 'and
pose of considering a:ao FURTHER 'NOTICE IS „I
cal-law amending Chapter HEREBY GIVEN .that uppon, i
- 3184 of the_c,Towrn of Ithaca request,'” assistance willrbe :*
Code,thtled "Noise's to `re provided " to personsr with '.
= vise"Noise, Pe'imrt Applca spenahneeds Persons "de
ti -on ' procedur`es a the sinng assistarc`e must`
Town of IthacBj i � . makes request" to the:?
not 'less thane
z �. w rr
id
I '
TOWN BOARD MTG 02 / 09 / 2009 ATTEAC;HIyIEAT fF 1
TOWN OF ITHACA A ,GEN DA # 6
�8 2 215 N . Tioga Street, Ithaca , N .Y . 14850
�� w X04 wwwAown-ithaca .ny.us
TOWN CLERK 273- 1721 ENGINEERING 273-1747 PLANNING 273-1747 CODES 273- 1783
PUBLIC WORKS ( Roads , Parks , Trails , Water & Sewer) 273- 1656
Fax: (607) 273-5854 e-mail : townclerk @town . ithaca . ny. us
MEMORANDUM
TO : Town Board Members
FROM : Karen Billings , Town Clerk
RE : Town Clerk ' s 2008 Annual Report and 2009 Forecast Narrative
DATE : January 29 , 2009 °
6
• Dog Enumeration .
May 1 St marked the beginning of our first dog enumeration in over 15 years .
With Resolution No . 2008-075 , the Town Board approved a dog enumeration to
take place starting May 1 , 2008 and ending September 30 , 2008 . The results of our
enumeration were significant enough to increase dog licensure in the Town by
21 % and increase receipts by 35% . The difference between revenues and dog
licensure count percentage is due to the extra $5 enumeration fee we collected
throughout the enumeration period . When our enumeration was complete , we
spent a total of $2 , 200 to conduct our census , well within our $5 , 000 budget , and
ended up with an official count of 1 , 152 dogs residing in the Town of Ithaca .
• Contest:
The dog enumeration was not an event unto itself . The Town Clerk ' s office used
the opportunity to create some real stimulus in the Town by holding a contest .
The Town Resident who came closest to guessing the total number of licensed
dogs in the Town of Ithaca won a gift basket full of dog goodies . This contest
generated plenty of good will with our residents , local merchants and service
providers of animal care .
• Rabies Clinic :
Through an initiative of the Town Clerk ' s office , the Town Board designated the
month of May as the official Rabies Clinic month at the March 10th Town Board
meeting . The Town of Ithaca will hold its annual Rabies Clinic at the Public Works
Facility in partnership with the Tompkins County Department of Health . We held
our first annual Rabies Clinic on May 21 st , where the Health Department reported
that they inoculated 44 dogs , 47 cats and one ferret . The Town Clerk ' s office also
offered a dog licensing service for all dogs , regardless of the municipality of ,
residence , throughout the evening while the Rabies Clinic was going on . We
licensed 25 dogs during that event .
Tn,nm (`InrL 'c )nnp 4nnr,nl Qnnn,i nnrl ,)n no Fnrnnnct Pano 1 of F
Domestic Partnership:
In March , the Town Board approved the establishment of a Domestic Partnership
Registry in the Town of Ithaca ( TB Resolution No . 2008-078 ) , making the Town of
Ithaca the second municipality in Tompkins County ( the other one is the City of
Ithaca ) to have this Registry . The Clerk ' s office processed five Domestic
Partnership Registries in 2008 .
Records Management:
The Records Management Advisory Board met throughout the year and worked
on an e- Records Management Policy for the Town , which was approved by the
Town Board on December 8th (TB Resolution No . 2008-252 ) . An electronic records
management half-day event , held in Town Hall on November 21st , began with a
half hour meeting and training session and staff cleaned up their electronic
records for the rest of the morning .
• Ethics:
After the annual review of Ethics Disclosure forms in May , the Ethics Board
concluded that certain aspects of the form were eliciting a variety of responses ,
indicating that the form was difficult to understand . Throughout the rest of the
year, the Board worked on altering the document and updating the Ethics Code
to include more employees of the Town in the disclosure process .
• Town of Ithaca Newsletter.
Starting with the Fall edition of the Town of Ithaca Town Newsletter, the Town
Clerk ' s office and the Planning Department ( Carrie and Christine ) got the
Newsletter out on time and without any problems . The Planning Department
officially passed the baton to the Town Clerk ' s office and the Spring 2009 edition
will mark the first solo effort of the Town Clerk ' s office in managing the Town of
Ithaca Newsletter, The Town Clerk ' s office is officially in charge of the Town ' s
Employee Newsletter (The Tiny Town Talker) and the Town of Ithaca ( Town wide )
Newsletter.
Town Clerk Report 2008 2007
Receipts Count $ Amt Count $ Amt % increase or decrease
in net $ between 2007
and 2008
Miscellaneous Copies 52 $421.91 44 $226 .20 46 %
Zoning Ordinance 3 $ 119.00 3 $38 .40 68 %
Subdivision Regulations 1 $ 3.40 100%
Tax Search 19 $95.00 33 $ 165.00 -42 %
Returned Check - Clerk 4 $120.00 2 $ 10.00 92%
Postage 1 $8.95 5 $ 31.83 -72 %
Comprehensive Plan 1 $ 12 .00 4 $48 .00 -75%
Zoning Map 4 $ 1.00
Use of Parks & Bldg 8 $257. 50
Park Open Space Full Rpt 3 $ 13 . 50
Returned Check - W&S 1 $5.00 100%
Marriage Transcript 69 $780.00 60 $620.00 21%
Marriage Licenses 123 $4,880.00 133 $5, 320.00 -8 %
Tn;n in rlI rll 'c 9/V)R Annum Pmnnrl nnrl 9/)110 Fnrnnncf Onnn 9 of 9
Domestic Partnership* 5 $ 100.00 100%
Highway Work for Residents 1 $ 10.00
Refund of Prior Yr Exp 1 $56. 25
Safety Deposit Fees 1 $50.00
SPCA Contract 3 $ 100.00 100%
SPCA Impound Fees 8 $ 295.00 11 $ 315.00 -6 %
Receipts from count (2008) $ Amt (2008) count $Amt. % increase or decrease
(2007) (2007) in net $ between 2007
dr 2008
SPCA Impound Fees 8 $295.00 11 $ 315.00 -6 %
Facility Use Fee 2 $45.00 6 $250.00 -82 %
Park Use Fee 6 $680.00 8 $644.00 5%
Note Cards - Youth Prog* 27 $270.00 100%
Zoning Board Meeting 43 $4,300.00 46 $4,600.00 -7%
Zoning Board Variance 1 $ 100.00
Building Permit 274 $ 108 ,855.00 234 $48 ,282 .50 56%
Building Permit Extension 38 $60342.00 31 $7,975.00 - 20%
Foundation Permits 3 $7,301.25 2 $275.00 96 %
Cert of Occupancy 4 $600.00 3 $400.00 33 %
Fire Safety Inspections 8 $610.00 16 $14040.00 -41%
Sign Permits 19 $20627.44 16 $11450.73 45%
Temp Cert of Occupancy 17 $ 10,792.50 45 $20,990.00 -49 %
Operating Permit 22 $8,507. 50 12 $ 3 ,400.00 60%
Subdiv Rev Initial Application 1 $ 100.00 1 $216 .00 - 54%
Subdiv Rev Prelim Plat 1 $ 160.00 6 $70900.00 -98%
Subdiv Rev Final Plat 3 $480.00 9 $ 10980.00 -76 %
Site Plan Init Application Fee 5 $600.00 5 $500.00 17%
Site Plan Prelim Plan 7 $8 ,600.00 5 $50500.00 36 %
Site Plan Final Plan 25 $ 130000.00 22 $9 ,005.00 31%
Add Mtg Fee Agenda Pro 5 $420.00 5 $ 150.00 64%
Add Mtg Fee P. H. Procedure 5 $250.00 9 $450.00 -44%
Rezoning/Zoning Amend 1 $175.00 3 $525.00 -67%
Special Permits 2 $200.00 3 $300.00 - 33 %
Env Impact Statement Review 1 $6 , 142. 36 100%
Fill Permit 3 $ 300.00 1 $100.00 67%
Park Security Deposit 5 $ 300.00 1 $200.00 33 %
Comfort Station Deposit 1 $ 200.00 1 $300.00 - 33 %
Dog Licenses 1106 $ 12 ,521. 50 878 $8 , 158 .44 35%
Handicapped Permits (Perm&Temp) 229 $0.00
TOWN CLERK TOTAL RECEIPTS $2010316 .41 $ 1310857 . 7 35%
5
DISBURSEMENTS 2008 2007
Paid to Supervisor for General Fund $ 154936 .86 $11,754.62
Paid to Supervisor for Part Town $ 1800363 .05 $ 115, 139.23
Fund
Paid to County Treasurer for Dog $ 1,531. 50 $10258.40
Licenses
Paid to Ag & Markets for Dog $240.00 $213.00
Licenses
Paid to NYS Health Dept for $2 ,745.00 $20992 . 50
Marriage Licenses
TOTAL DISBURSEMENTS $ 2000816 .41 $ 1310357.75 35%
*signifies new programs in 2008
Tnwn rinrL 'c 9nnR 4nnnnl Pnnnrt nnr4 gnno Cnrannct Onno Z of �.
o � wil e
• Records Management : An application to the NYS Education Department ( SED )
for a Local Government Records Management Improvement Fund allocation of
$25 , 000 to support a Business Process Analysis ( BPA ) was prepared and forwarded
to the SED in January . If our grant request is approved , the town can look forward
to having a total analysis of our town recordkeeping functions in Codes analyzed,
with upgrades and enhancements suggested . The outcome of this BPA will
provide clear and concise pathways toward successful improvements , thereby
allowing the Town the ability to properly budget its capital needs across a span of
years . Further, the Records Management Officer can utilize the findings of the
BPA , to write a grant for next year, based on the specific recommendations of the
BPA ;
• Dog Contest: Given the success of our dog enumeration and contest last year,
the Town Clerk ' s Office will be holding another contest this year. As we work out
the details of this year ' s contest , it is safe to say that the contest will generate
much activity and good will amongst our residents ;
• Rabies Clinic : The Town ' s annual Rabies Clinic will be held on Wednesday , May
20th at the Public Works Facility . We plan to utilize this event to provide a fulk
spectrum of education and assistance to our residents by inviting the Tompkins
County Department of Health , the SPCA , Cornell Veterinary School and Tompkins
County Recycling to set up a display and provide a staff person to answer
questions from residents concerning pet care ;
• Matrimonial : The month of June will be devoted to Matrimonial matters . We are
currently researching whether or not it is advantageous for couples to renew their
wedding vows and in what ways we can create some additional good will with
our residents by offering this service . We will have more information about this in
the coming months . Additionally , we are planning lobby displays to coordinate
with Matrimonial Month ( June ) and Dog month ( May ) , highlighting the services
that the Town Clerk ' s office provides to the residents of the Town of Ithaca ;
• Domestic Partnership: In the Fall we would like to create more activity
surrounding Domestic Partnership Agreements . We just started doing this in 2008 ,
and had a less than spectacular beginning . I think that with some creativity and
a little more impetus , we can generate more interest ;
• Records Management: The Records Management Advisory Board will continue
to meet to map out an upgraded Records Management Policy . Our first meeting
of 2009 will be held on Thursday , February 19th , where we will chart our direction ;
• Helping the Town Save Money: Changes in staffing have started . Paulette
officially moved to the Codes Department on January 30th as a Deputy Town
TnlA/n rlarVo 9n0R 4nnnn/ Pannii nnrl 9/100 Gnronncf On"n d of S
Clerk assisting with clerical work for the Code Enforcement Department . This new
role was created to better serve the residents of the Town by providing the most
experienced staffing to the Codes Department . Shortly , the Town Clerk ' s office
will have the services of a Deputy Town Clerk to fill the role that Paulette vacated
with her move to Codes . In the meantime , Paulette will work on Codes projects ,
primarily , and help out in the Clerk ' s office when necessary . Because of the
good communication between the Town Supervisor and Department Heads , we
worked together to find solutions that gave town hall employees the ability to
move from one department to another, develop more skills , and increase
efficiency . Another employee has requested a sharing arrangement between
the department she currently works in and the Town Clerk ' s office . I look forward
to working out the details of this sharing arrangement in order to effectuate this
move . I believe the end result will be a win -win for everyone .
Karen M . Billings , Town Clerk Date
Tninni rinrVe 91)18 4nniinl Qonnrf Dori 91)10 Fnranncf l7no S of .
TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 1
,A ,GEN DA # 6
TOWN OF ITHACA
PUBLIC WORKS DEPARTMENT
2008 Annual Report
As years go, 2008 was relatively quiet as far as emergency repairs cropping up .
So . . . . we were able to get more preventive maintenance work done. Here is
some of the work that was performed .
Roads :
• Roads that were paved, which includes storm water management, paving,
and putting down shoulders: Eastern Heights Drive, Regency Lane, Sharlene
Drive, Spruce Way, Crest Lane and Sunnyview Lane .
• Storm water management, which can include either enclosing ditches with
pipe or cleaning out open ditches, was completed on Tudor Road and
Simsbury Drive . We also finished the 2007 project on Ridgecrest Road.
• The intersection of Pennsylvania and Kendell Avenues was rebuilt to make
drainage more effective and to make site distance and traffic control better .
• Snow removal and mixing of salt and Majic .
• Sign maintenance continued . This includes painting crosswalks and stop
bars .
• Annual training.
• A new traffic counting machine was purchased to make traffic counting
possible in the winter. The new counter also displays speed .
• Brush was trimmed along roadsides .
• Roadside mowing was done.
• Repairs to and replacement of culvert pipes . Culvert pipes were enclosed at
203 and 205 Eldridge Circle, 101 Terraceview Drive, and on Southwoods
Drive .
• Ditches were cleaned out and hydro-seeding was applied in accordance with
storm water management guidelines .
• Vehicle maintenance and preventive maintenance was performed .
• The Town' s crews assisted other Towns, Villages, and the County with work
if they needed help . They have also helped the Town.
• Material was hauled in for stock piling.
• The Town accepts brush and leaves from Town residents at the Public Works
Facility . The brush has to be ground up . Because so much comes in, we hire
a tub grinder to grind it up twice a year . The chips are available to Town
residents free of charge . We also put the leaves and yard clipping in a
compost pile, which has to be turned every so often, and that compost is also
1
available to Town residents . We also use the chips and compost for our
landscaping projects .
• Surveying work for road projects was done .
• Surface treatments, along with storm water management and shoulders, were
applied to Lexington Drive, Concord Drive, Burleigh Drive, Clover Lane,
Spruce Way, Sand Bank Road, Bundy Road, and Valley View Road .
• Extensive welding was done on the upstream Forest Home Drive bridge.
• Lawn repairs due to snow plow damage were done .
• The Coy Glen creek inlet was cleaned out for the DEC . This gravel is
screened and used in many road construction projects .
• Collection of brush and leaves twice a year was done . We also pick up
Christmas trees in January .
Parks/ Trails/ Preserves :
■ The Pew Trail section of East Ithaca Recreation Way was finished .
■ Brush was trimmed along trails and in the parks.
■ Trail and park mowing was begun early in May and continued through
October .
■ Plantings at various locations in Town were done . The Town received a
beautification grant and this helped off set the costs.
■ The Little League baseball teams use the Valentino Field at Tutelo Park. This
field has to be prepared daily and maintained during this time .
■ Surveying work for parks projects was done .
■ Weekly site inspections and garbage removal at all park and trail sites .
■ Picnic tables, park and trail signs, and the Valentino Field sign were
constructed in the work shop .
■ Repair to parts of the South Hill Recreation Way were done in preparation for
the Finger Lakes Runner' s Club' s annual Rec Way 5 & 10 K Race .
■ Preparation for Town Picnic and festivals at Tutelo Park were done .
■ The Town received a grant to upgrade three play structures . We started work
on the play structure in Eastern Heights Park late in the construction season.
Water:
• Trumansburg Road water line replacement was completed in 2008 and our
Engineering Technicians inspected the contractor' s work. Work on replacing
the water line on Hanshaw Road was also completed in 2008 and, again, we
inspected the contractor' s work.
• There were 28 water main breaks repaired.
• We replaced 3 hydrants that were out of service .
• Water line easements were mowed .
1
• Surveying work for water projects was done .
• Lawn repairs due to water main breaks were completed .
• Completed as-built plans for Trumansburg Road and Hanshaw Road water
lines .
• Water valve box maintenance .
• Assisted Bolton Point with pressure reducing valve maintenance .
• Water tank maintenance and repairs.
Sewer:
■ Sewer line easements were mowed .
■ New York State law requires if digging will be performed, that underground
utilities have to be marked out. The Town sewers must be marked with
green paint or flags . We marked out approximately 1 ,375 this year .
■ Surveying work for sewer projects was done .
■ Raised manholes prior to paving projects .
■ Several sections of sewer main were cleaned where we often experience
problems .
■ Cleaning of several sewer blockages .
Buildings and Grounds:
• Water pump stations were inspected monthly and repaired as needed .
• Sewer pump stations were inspected weekly and repaired as needed .
• Maintenance of the Town Hall, Public Works Department buildings, and
Tutelo Park comfort station and pavilion was done .
• This year the Town was involved with Tompkins County' s rabies clinic
program. The Public Works Facility was used for the clinic .
• Extensive painting was completed on water pump stations and at the Public
Works Facility .
2004 2005 2006 2007 2008 OT 2004 OT 2005 OT 2006 OT 2007 OT 2008
Water 11 % 9% 8% 9% 8 % Water 10% 10% 5% 18% 15%
Town Hall 3 % 2 % 2 % 2 % 2 % Town Hall 2 % 2 % 2% 3% 2%
Storm Water 3% 2 % 5% Storm Water 0% 0% 0%
Pubic Works 3% 3% 3% 4% 5% Public Works 0% 0% 0% 1 % 1 %
General Repairs 36% 26% 23% 18% 18% General Repairs 2% 3% 3% 3% 3%
Sewer 4% 5% 6% 4% 4% Sewer 2% 3% 3% 1 % 1 %
Perm . Impv. 8% 2% 3% 8% 7% Perm . Impv. 2% 1 % 1 % 4% 4%
Machinery 6% 6% 4% 6% 6% Machinery 1 % 1 % 1 % 0% 1 %
Br & Weeds 6% 6% 6% 7% 8% Br & Weeds 2% 0% 0 % 0% 1 %
Snow Removal 7% 8% 3% 7% 7% Snow Removal 65% 70% 70% 60% 60%
Water Admin . 2% 2% 2% 2% 2 % Parks 9% 10% 10% 10% 12 %
Sewer Admin . 1 % 1 % 1 % 1 % 1 %
Parks 13% 17% 21 % 18% 14%
Comparison of Regular Highway Work
40%
35% ❑ 2004
30% 92005
25% 92006
20%
15% ❑ 2007
10% ® 2008
FE
5%
II . . � Tm � � .
0% � � 1 � � N
a x o o o C v v c Q)
H � �
Comparison of OT Highway Work
70% olo
60%
50% ❑ OT 2004
40% ® OT 2005
30%
20% ® OT 2006
10% ❑ OT 2007
m o m a o Q) '� 3 0 v 3 o a
® OT 2008
CU
2008 TOTAL HOURS WORKED FOR PUBLIC WORKS DEPARTMENT
Regular OT
Water 41540.50 Water 455.50
St. Water 21749.75 St. Water 2.50
Parks 81559.00 Parks 371 .00
Water Admin. 11320.00 Water Admin. 0 .00
Sewer Admin. 726.00 Sewer Admin. 0 .00
Town Hall 11025 .75 Town Hall 63 .00
Public Works 21913 .25 Public Works 25 .00
Fringe Benefits 71919.25 Fringe Benefits 0.00
General Repairs 11,637.75 General Repairs 86.25
Sewer 21473.00 Sewer 31 .00
Perm. Impv. 41171 .25 Perm. Impv. 127.75
Machinery 31427.50 Machinery 21 .75
Br. & Weeds 41994.75 Br. & Weeds 29.00
Snow Removal 31946.50 Snow Removal 11852.50
2008 Work Hours for Public Works
Machinery Snow Removal
6% Br. & Weeds 7% St. Water Parks
Perm Impv.
8% Water 5% 14%
7% 8%
Water Admin.
2%
Sewer ' Sewer Admin.
4% 1%
General Repairs
Town Hall
18%
Public Works 2%
5%
Fringe Benefits
13%
2008 Overtime for Public Works
St. Water
Water 0% Parks Water Admin.
15% 12% 0%
Sewer Admin.
0%
Town Hall
2%
Snow Remova
60% Public Works
1%
Fringe Benefits
0%
Br. & Weeds
1% General Repairs
Sewer 3%
Machinery 1%
1%
Perm. Impv.
4%
2/4/2009
( TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 1 j
2009 PUBLIC WORKS PROJECTS AND PRIORITIES
HIGHWAY
■ Reconstruct Forest Home Drive from Warren Road to upstream bridge.
■ Cold mix pave JoAnne Drive and Landmark Drive.
■ Construct access road to Circle Drive storm water structure and creek.
■ Pave shoulders on Haller Boulevard, JoAnne Drive and Landmark Drive.
■ Finish Haller Boulevard storm water project by completing landscape restoration.
■ Lawn repairs from snow plow damage.
■ Hot patching as required.
■ Surface treating as required.
■ Install crusher run base and oil and stone Helen ' s Way.
■ Repairs to Calkins Road.
■ General ditching town-wide as required.
■ Continue dumping fill in circle at Eldridge Circle cul-de- sac then grade, seed and
mulch and plant 3 -5 evergreens for landscaping.
PARKS/TRAILS/PRESERVES
■ Replace Eastern Heights Park and Salem Park play structures .
■ Coordinate Eagle Scout project for landscaping new playground at Eastern
Heights Park (construct berm with trees and ornamental grasses) along with finish
details on play structure (i . e. Fibar mulch, install benches and signage, etc. ) .
Dedicate play structure and memorial bench to Don Ten Kate.
■ Install Tutelo Park observation deck at wetland with Lowes volunteers .
■ Install Ryan McGory memorial bench and plaque.
■ Install bike rack at Tutelo Park near comfort station.
■ Chestnut tree project at Tutelo Park : fertilize and mulch, maintain deer cages
(Youth Corp) .
■ West Hill Community garden project at West Hill park site.
■ Colucci internship project : GIS/GPS locating of Town ' s park, trail and preserve
properties, including permanent boundary markings .
■ Post Westhaven and East Ithaca Preserves with "No Hunting" and "Boundary"
marker signs .
■ Install sidewalk along lower end of Honness Lane from East Ithaca Recreation
Way to Slaterville Road.
■ Pave East Hill Plaza walkway to Summerhill Road.
■ Tudor Park/Rhoda border: cut out buckthorn, dead trees and vines and encourage
myrtle to spread.
■ Gateway Trail design, planning, and lay-out.
' 1
2009 PUBLIC WORKS PROJECTS AND PRIORITIES (CONT.)
PARKS/TRAILS/PRESERVES (CONT. )
■ Construct Warren Road Walkway and associated improvements under Safe
Routes to Schools grant.
■ Replace footbridge at Texas Lane Walkway with pre-cast concrete deck and re-
pave walkway.
■ Pave parking area for South Hill Trail at end of Juniper Drive, repair fence, install
bumper blocks, stain sign, etc.
■ Construct trails and park amenities at Woolf Park.
■ Install vehicle barriers along Eastern Heights Park driveways, Troy Park, and
Northeast Ithaca Recreation Way.
■ Oil and stone Eastern Heights Park driveways, new playground walkway, parking
lots and basketball court safe zone.
■ Install large culvert and rip rap weirs to access Glenside Preserve at stream
crossing.
■ Install vehicle barriers (select rip rap stones) to replace old fence at Grandview
Park parking lot and install replacement rail fence along walkway entrance at
Terraceview Road.
■ Re-gravel lower end of Forest Home Walkway and repair rope hand railing.
■ Rent stump grinder for removing stumps at various hazardous trees along roads
and at park and trail sites .
■ Install Chimney Swift tower by Regency Drive entrance to Pew Trail .
■ Assist NYS Parks with trail construction at Black Diamond Trail sections within
Town of Ithaca.
■ Plantings : replacement trees and new installations (see list) .
■ Hallberg/East King Road/Saunders Road park site design and planning, including
neighborhood meeting.
■ Install more benches at Pew Trail (i . e. by first level spot above the parking lot,
etc.) (as suggested by Hollis Erb) (Youth Corp) .
■ Purchase and install Mutt-Mitt station for Michigan Hill Trail at entrance near E .
King Road (per Hospicare request) .
■ Install new wire deer cages for all Fisher Award trees (Youth Corp)
2009 PUBLIC WORKS PROJECTS AND PRIORITIES (CONT .)
WATER/SEWER
■ Begin installation of new water main on East Shore Drive.
■ Continue GPS mobile mapping and surveys on Town sewer manholes.
■ Replace approximately six hydrants .
■ On-going valve box maintenance.
■ Water pump station building maintenance (clean, caulk and paint) .
■ Paint piping in water pump stations .
■ Repair leaks to sewer manholes and replace damaged frames and covers.
■ Clean sewers with sewer jet town-wide.
■ Decommission Cliff Street water pump station .
■ PRV maintenance (quarterly) .
■ Water tank painting
■ Replace water main and sewer main on Forest Home Bridge project.
■ Hydrant and water valve repairs .
■ Lawn repairs and pavement repairs at water main break locations .
■ Oil and stone access roads to tanks and pump stations as required .
■ Sewer pump station maintenance.
PublicWorks/Administration/2009publicworksproj ectsandpriorities
1 /29/09
TOWN BOAR,D . MTG 02/ 09 / 2009 ATTACHMENT # 1
AGENDA # 6
Town of Ithaca Engineering Department 2008 Annual Report
The Town Engineering Department staff in 2008 included three full time positions in town hall including, Dan
Walker; Director of Engineering and Town Engineer, Creig Hebdon; Assistant Town Engineer, and Kristin
Taylor; Civil Engineer.
The Town Engineer provided technical supervision to three staff positions located at the Public Works Facility
including, Wayne Sincebaugh; Water and Sewer Maintenance Supervisor, Craig Ballard; Senior Engineering
Technician, and Joseph Slater; Engineering Technician.
The Engineering Department also had several student interns from Cornell University working part time in the
Town Hall . The Town Clerk ' s staff provided clerical support and contract administration assistance to the
department.
Town Hall Facility Management
Joseph Hulbert, Maintenance Worker, coordinated repairs and maintenance on the Town Hall facility. Rich
Schoch, Parks Manager, over sees town hall plantings and public works staff did regular maintenance and
snow removal work on the site.
Tompkins County Emergency Management Planning Committee
The Town Engineer is the Public Officials Representative member of the Emergency Planning Committee.
The committee meets bi-monthly and includes representatives from County and Municipal Agencies,
including the Ithaca Fire Department, TC Health Department, Cayuga Medical Center, Public Works
Agencies and the American Red Cross . The Tompkins County Fire and Department of Emergency
Management Service provides coordination.
Ithaca College Community Workgroup
The Town Engineer attended meetings of the Ithaca College Community Workgroup throughout the school
year to discuss problems and solutions to the interaction of Ithaca College Students living off campus with
the residents of the Town of Ithaca on South Hill .
STORM WATER MANAGEMENT
The Town Engineers office continued to work on the watershed plan for the Town. Watershed maps for all
areas of the Town are being prepared which will include information of land use and soils used for watershed
modeling. Development of this plan is a requirement of the MS4 program.
As a major component of the town wide plan, the engineering department worked on developing a detailed
Watershed Management Plan for The Northeast Area. The detailed survey information gathered during the
summer provides information on drainage problems that impact smaller areas, including individual lots .
The Town Engineering Staff has assisted several members of the Tompkins County Stormwater Working
Group that have parts of their municipalities in the MS4 area by providing field survey and outfall mapping fo
the areas to meet state requirements for required stormwater plans. The work was funded by a grant from New
York State and administered by Tompkins County.
WATER PROJECTS
Integrated Water System
The Town, as a member of SCLIWC, continues to work cooperatively with the City of Ithaca and Cornell
University to provide emergency back up water supplies.
During 2008 the City of Ithaca completed a draft environmental impact study to evaluate the best way to
replace the existing old City Water Treatment Plant. One of the options under consideration is the purchase of
water from the S .C .L. I.W.C. , which would include construction of a transmission line from Bolton Point to the
City line on East Shore Drive.
Trumansburg Road Water Main Improvement and the Hanshaw Road Water Main Replacement were both
completed in 2008
East Shore Drive Water Main Replacement
The engineering department completed collection of field data and preliminary design was completed on t
project to replace the old 6" cast iron water main on East Shore Drive. The Town of Lansing owns several
hundred feet of water main which serves the McKinney Point Water District at the end of the Town of Ithaca
Water Main. Lansing asked us to include a section of water main on East Shore Drive in Lansing in the
project. This is one of the many opportunities for inter-municipal cooperation that occur with public works
operations
Water System Mapping and Model
The Engineering staff, including student interns, has continued to update the electronic database for the
water system. This information will be used to update the Town-wide water system hydraulic model , and
will be used to provide information to locate water mains in the field. These tools are important for
effective maintenance of the water system.
C:IAdministrationlEngineering Department Annual report 2008. doc
Daniel R. Walker Page 2 21312009
SEWER PROJECTS
The King Road East Sewer Extension project was approved and construction started in 2008 .
The First Street Interceptor construction project was completed in 2008 . The City of Ithaca issued a
construction contract for renovation and upgrades to the sewer flow monitoring stations located at the city/town
line. This is a joint capital improvement project for the sewer system that is being coordinated by the SJC.
The Engineering staff is working with City of Ithaca Water and Sewer staff to develop an updated sewer plan
and model for the sanitary sewer system.
DEVELOPMENT REVIEW
The Town Engineering Staff worked with the Planning Department and Code Enforcement department the
review engineering and stormwater management elements of various Subdivisions, Site Plan reviews and
Zoning Board actions.
CAMministrationlEngineering Department Annual report 2008. doc
Daniel R. Walker Page 3 21312009
Engineering Department Priorities for 2009
• East Shore Drive Water Main Replacement
o Complete Design
o Construction
• Warren Road Walkway — SRTS program
o Final Design
o Construction
• Honess Lane Walkway
o Final Design
o Construction
• Forest Home Drive Improvements
o Water Main Replacement
o Reconstruction of roadway between Upstream Bridge and Warren Road
o Forest Home Bridge
• Walkway
• Water main
• Sewer main
• Town Hall Maintenance
o Roof
o Sidewalk at Post office
o Parking Lot Improvements
• Traffic Control Gate
• Lighting
• Paving
• Stormwater Management Plan
o NE drainage Plan
o Water quality monitoring program
• Sanitary Sewer Plan
o West Hill capacity analysis
o Interceptor Improvement plan update with City of Ithaca
• Water Distribution System Plan
o Mapping and model update
o Database development
C:IAdministrationlEngineering Department Annual report 2008. doc
Daniel R. Walker Page 4 2/3/2009
TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 1
A ,G E fV D .A # 6
TOWN OF ITHACA
PLANNING DEPARTMENT MEMORANDUM
TO : TOWN BOARD
FROM : JONATHAN KANTER, AICP --
DIRECTOR OF PLANNING
RE : PRESENTATION OF 2008 ANNUAL REPORT AND OUTLINE OF
SUGGESTED 2009 WORK PLAN PRIORITIES
DATE : FEBRUARY 2, 2009
I am pleased to present the attached Annual Report for 2008 on behalf of the Town of Ithaca
Planning Department. In summary, the major accomplishments during 2008 included the
following:
• Progress in initiation of update of the 1993 Town of Ithaca Comprehensive Plan;
• Codes & Ordinances Committee: Completion and adoption of new wind energy facilities
law, completion of drafts of proposed stormwater local laws and draft amendments to the
Lakefront Residential Zone, and significant progress on drafting a new stream setback
law;
• Stormwater Management — Adoption of new stormwater regulations and law regarding
connections to storm sewer systems;
• Cornell t-GEIS — Draft and Final t-GEIS completed and accepted by Planning Board;
• Completion of East Ithaca Recreationway Extension (Pew Trail) — Closing out of grant
contract;
• Completion of the Northeast study of biological and ecological qualities of lands in and
adjacent to Sapsucker Woods UNA; and
• Planning Committee: Review and recommendations regarding the Forest Home Traffic
Calming Plan, Carrowmoor Development and draft Local Law, park parcel next to
Montessori School, and a number of other items referred by the Town Board.
In addition, I have outlined possible Department priorities for 2009 and beyond as follows .
Comprehensive Plan Update: Through the Comprehensive Plan Committee, continue the update
of the 1993 Comprehensive Plan for adoption by the Town Board. The current anticipated
timeframe for the completion and adoption of an updated Plan is the end of 20100
Agricultural Protection Planning Grant: The NYS Department of Agriculture and Markets
awarded the Town of Ithaca $25 ,000 in August. The funding will be used to collect information
from Town residents and professionals in the agricultural field in order to develop a Municipal
and Farmland Protection Plan and to provide recommendations to be incorporated into the
Town' s Comprehensive Plan update.
Codes & Ordinances Committee: (a) complete stream setback law; (b) adopt Coy Glen
Conservation Zone; (c) complete revisions to the sign law (Chapter 221 Town of Ithaca Code) ;
(d) adopt amendments to fence provisions in Zoning Code; (e) revise Conservation Zone
language to clarify tree cutting and other provisions; and (f) start research regarding possible tree
preservation regulations. [COC is considering a more complete list of work plan priorities for
2008 ]
Planning Committee: Work with the Planning Committee on various development proposals and
rezonings, including Carrowmoor and South Pointe Assisted Living Community. Follow up on
Northeast consultant study and any zoning or other regulatory modifications that may be
necessary. Provide additional analysis of scenic views identified in Conservation Board ' s report,
"Saving Ithaca' s Views" and provide follow-up recommendations to Town Board.
Route 96 Corridor Management Study: Complete Technical Report #4 with other municipalities
in cooperative study of the Route 96 Corridor, focusing on growth scenarios and strategies to
minimize transportation impacts on the Corridor. Town Board to consider resolution of support
regarding inter-municipal efforts to reduce traffic/transportation impacts in Rt. 96 Corridor.
Stormwater Management Program : Continue implementation of stormwater management
program, including public education and awareness. Assist with implementation and monitoring
of stormwater program, including site inspections. Continue participation in Stormwater
Coalition of Tompkins County.
Conservation Board: ( 1 ) Provide recommendations regarding a possible Natural Areas
Preservation Program; (2) work on implementation of some of the recommendations in the
Scenic Resource Committee report, " Saving Ithaca's Views " , such as providing signs and
enhancements at selected viewing points; (3 ) participate in development of final report and
encourage enactment of Coy Glen Conservation Zone; (4) investigate invasive species
management on Town properties, and educate residents and municipal staff on invasive species ;
and (5) continue ongoing activities such as Fischer Award, Environmental Review Committee
reports to Planning Board, and respond to Town Board requests.
Development Review : Continue providing staff support to Planning Board. Agendas have been
extremely busy, and are expected to remain that way.
Cornell t-GEIS : Planning Board adoption of Statement of Findings.
Gateway Trail : Planning staff in cooperation with the Engineering and Public Works
Departments will continue with the grant administration requirements for this project and
planning and design work is expected to begin in early 2009 as a high priority.
Att.
2
TOWN OF ITHACA PLANNING DEPARTMENT
ANNUAL REPORT FOR 2008
DEVELOPMENT REVIEW
Planning Board Actions :
A major portion of Planning Department time was spent in support of the activities of the
Planning Board in the review of subdivisions, site plans, special permits, recommendations to the
Town Board, and other planning activities. A " Summary of Town of Ithaca Planning Board
Actions - 2008 " is attached to this report (Appendix A). The Planning Board approved a total of
74 actions during 2008 (a decrease from 88 actions in 2007), including a total of 6 subdivision
approvals, 25 site plan approvals, 5 sketch plan reviews, 4 site plan modifications, 12
recommendations to the Town Board or Zoning Board of Appeals, 15 special permits/approvals,
and 7 miscellaneous Planning Board actions. All specific actions have been described in the
Planning Department ' s monthly reports that have been submitted to the Town Board in 2008 .
Anticipated residential and commercial development as a result of the final approvals granted by
the Planning Board in 2008 include two potential new residential building lots, the development
of the Wedemeyer Equestrian Center on Trumansburg Road, including pastures, outdoor hunter-
jumper and dressage arenas, paddocks, an interior arena and stalls (+/-33 , 000 square feet), and a
hay storage and machinery barn; construction of the Friends Meeting Retreat Center on
Slaterville Road, involving using the 8 . 3 +/- acre property for picnics and multi-day retreats ;
development of the Top Shelf Liquor Store located in Rogan's Corners on Danby/Coddington
Roads and including converting the former laundromat space (+/- 1 , 100 square feet) into a retail
liquor store; and expansion of the Rodeway Inn & Suites on Elmira Road by converting a
building currently used for storage into two new rental rooms for the motel .
Anticipated institutional development includes construction of the Cornell University Plantations
Welcome Center on Comstock Knoll Drive, including a +/-6,000 square foot building containing
a visitor lobby, educational exhibit area, flexible classrooms, a seminar room, restrooms, gift
shop, and other amenities; construction of the Cornell Combined Heat and Power Plant project
on Dryden Road; additions to the Cornell University Pomology Building on Crisp Apple Drive,
consisting of a +/-2, 700 square foot cider press room and offices ; construction of the Cornell
University Water System Improvements Project on Hungerford Hill Road, including a new water
tank, pumps, and installation of 23 ,000 feet of new water main; and development of Phase 1 A of
the Ithaca College Athletic & Events Center, located on the Ithaca College Campus and
including a new field house, a rowing facility, weight training facilities, the aquatics center, a
landscaped plaza, six outdoor tennis courts, an all-weather turf field with seating and lighting,
new and expanded parking facilities, new roads and walkways, new and expanded stormwater
facilities, and new lighting and landscaping.
Zoning Board of Appeals Actions :
The Planning Department provided regular staff support to the Zoning Board of Appeals for
most of 2008 . In September of 2008, the Town of Ithaca hired a new Director of Code
Enforcement to oversee the managerial functions of the Code Enforcement Office, including
administering the Zoning Board of Appeals process. The Planning Department worked with the
new Director of Code Enforcement on the transition while continuing to attend Zoning Board
meetings, continuing to prepare most of the materials (including SEQR reviews) and
coordinating most aspects of the review of Zoning Board cases with the assistance of the new
Director.
Attached is the "2008 Zoning Board of Appeals Summary" (Appendix B) containing a history of
Zoning Board actions from 2003 to 2008 . In 2008 , the Zoning Board heard a total of 50 appeals,
up from 46 appeals in 2007 . The Board granted all of the appeals, with the exception of one
withdrawal . Additionally, the Board adjourned 2 appeals and made 5 interpretations . Similar to
previous years, the majority of the 2008 appeals were for area variances, which included mainly
front, side, and rear yard setback variances and height variances. Finally, there were 3 granted
special approvals, 5 granted sign variances, 1 granted use variance, and 3 granted sprinkler
variances.
Development Review Fees — 2008 :
In 2008 , the Planning Department received thirty new development review applications
consisting of approximately twenty site plan reviews, three subdivision reviews, and seven others
consisting of special permits or recommendations to the Town Board or the Zoning Board of
Appeals. ` Some of these applications include multiple actions that were not counted separately
for the development review accounting purposes. There were also multiple applications for
projects started prior to 2008 that submitted applications for other stages of review and are not
included in the numbers listed above.
In 2008 , a total of $30, 127.36 was collected for site plan review, subdivision review, special
permits, recommendations to the Town Board and the Zoning Board, and additional meeting
fees. This includes all thirty new projects submitted in 2008 along with several older projects
that submitted new applications in 2008 and were still active. The $30, 127 . 36 also includes
$ 6, 142 . 36 for staff time in reviewing the Ithaca College Athletics and Events Center
Environmental Impact Statement (SEQR fees) . The table in Appendix C shows all the fees
collected in 2008 broken down by the category or stage of review.
Plan Compliance and Inspections :
The Planning, Engineering, and Public Works Departments continued to work together to
coordinate development inspections and compliance issues relating to projects that were
approved by the Planning Board and Zoning Board of Appeals. "PEZ" meetings were held
monthly to coordinate development review follow-ups .
2
Town Board SEAR Reviews :
Staff prepared 6 SEQR reviews in 2008 for local laws (wind energy facilities, add bed-and-
breakfast to EcoVillage PDZ, stormwater regulations, storm sewer system and surface water
protection law, and amendments to Lakefront Residential Zone) and a property conveyance
(acceptance of Monkemeyer parcel on King Road East),
PARK, RECREATION AND OPEN SPACE PLAN IMPLEMENTATION
Open Space Fund: The Open Space Fund, which is currently funded through the Town' s
Operating Budget, had a balance as of December 31 , 2008 of $ 464,070. 90. Funds are available
for open space or park acquisition, purchase of conservation easements, and trail or park
development.
Agricultural Land Preservation Program:
Planning staff prepared two grant applications in September for submission to the NYS
Department of Agriculture and Markets for the Farmland Protection Implementation Grants
program. The applications were for the Indian Creek Farm and the Jackman Vineyard and would
be used for the acquisition of agricultural conservation easements on each property. The State is
not expected to announce grant awards until sometime in 2009 .
In September, Planning Staff conducted the annual inspection of the Ferguson property on West
Hill and found the property to be in compliance with the conservation easement.
Agricultural Protection Planning:
In February, Planning staff prepared a grant application for submission to NYS Department of
Agriculture and Markets for the Municipal Agricultural & Farmland Protection Planning Grant
program. The NYS Department of Agriculture and Markets awarded the Town of Ithaca
$25 ,000 in August. The funding will be used to collect information from Town residents and
professionals in the agricultural field in order to develop a Municipal Agricultural and Farmland
Protection Plan and to provide recommendations to be incorporated into the Town' s
Comprehensive Plan update. Contract agreements are expected to be completed in early 2009.
East Ithaca Recreation Way (William and Hannah Pew Bikeway) : The trail project was
completed in 2008 and a final inspection was conducted with a representative from the NYS
Department of Transportation in June. The final pay reimbursement under the federal grant was
submitted and received.
Gateway Trail : There was only minimal activity in 2008 regarding the Gateway Trail project.
Planning staff will continue with the grant administration requirements for this project and
planning and design work is expected to begin in early 2009 as a high priority.
3
West Hill Trail Connections : The West Hill Trail Committee continued to meet in 2008 to
discuss possible trail connections from West Hill in the Town into the City. Planning Staff
developed maps showing possible trail routes and ownership in the area. Several Committee
members walked some potential trail corridors in July and a few landowners have been contacted
and have attended various Committee meetings.
CONSERVATION BOARD
The Planning Department provided regular staff support to the Conservation Board during 2008 .
Staff coordinated and regularly attended Board meetings, as well as provided support to several
Conservation Board (CB) committees, such as the Environmental Review Committee, the Scenic
Resources Committee, and R. Fischer Environmental Conservation Recognition Award
Committee. Of note for 2'008 includes :
Membership : The CB unfortunately lost several dedicated and active members in 2008 . Brent
Katzmann resigned after six years on the CB, stating he could no longer commit adequate time to
the Board due to other increasing responsibilities, especially his green home building company,
Balance Studio LLC . And Larry Sallinger, who had also served several years as the Town ' s
representative on the Tompkins County Environmental Management Council, resigned after
serving for more than five years on the CB . Also departing from the CB were members Chris
Benedict and Mike Goettel, both of who accepted jobs out of the area.
Recruitment for new members to fill the vacancies has been challenging. The Board did succeed
in welcoming long-time environmental educator Tony Ingraham to the Board in October. Tony
recently retired after a long career with the Finger Lakes State Parks. And recently, the Board
was fortunate to attract some youthful additions, including Nirav Patel, a CU Natural Resources
PhD student, and Andrew Goodell, recently named the Executive Director of Ithaca Carshare.
Their appointments are anticipated in early 2009. The Board still has two vacant seats to fill.
Richard B . Fischer Environmental Conservation Recognition Award : The Ithaca College
Natural Lands Committee was the recipient of the fifth annual Richard B . Fischer Environmental
Conservation Award. The Ithaca College Natural Lands Committee (ICNL Committee) was
selected to receive the award in recognition of their initiative to sustainably manage and protect
biologically rich properties owned by Ithaca College. The ICNL Committee, representing a
broad array of college faculty, staff, administration, and students, was formed several years ago
as a result of concern to a proposed logging plan on the College ' s natural lands. The Committee
utilizes the college-owned properties as a teaching resource, not only for students but also for the
community through interpretive walks and proposed self-guided trails .
A tree planting ceremony to honor the ICNL was held on May 13 , 2008 at the Coddington Road
entrance to the South Hill Recreation Way in the Town of Ithaca. The Tulip tree was planted
along the popular town trail by ICNL and Conservation Board members, with significant "behind
the scenes" assistance from the Public Works Department. The tree holds a metal tag explaining
that it was planted in honor of ICNL, and the R. B . Fischer Award plaque, located in the lobby of
Town Hall, also bears their name.
4
The Committee is currently seeking nominations for the 2008 Fischer award. The deadline for
submissions is February 28th, 20090
Scenic Resources Committee: Following the completion of their report, "Saving Ithaca' s
Views", the committee gave a presentation summarizing their work and recommendations to the
Town Board in January 2008 . Subsequently the report and recommendations were forwarded to
the Planning Committee, which has held discussions with members of the Scenic Resource
Committee and discussed some of the next steps that would be needed to implement elements of
the Plan. The Scenic Resource Committee continues to work on plans for an educational
sign/exhibit template that could be sited at various scenic locations in the Town.
Environmental Review Committee: The Environmental Review Committee (ERC) continued to
provide useful comments to the Planning Board on various development proposals in 2008 .
ERC members conducted a number of site visits and produced comments for the Planning
Board ' s consideration on a wide range of projects .
Other Special Projects : The Board proposed modifications to provide stronger language for
protecting trees and forests in Conservation Zones. The proposal was submitted to the Town
Board. The Board also submitted a recommendation to the Town Board to clarify and insure a
more consist and environmentally sensitive policy regarding the enclosing and culverting of
roadside ditches. The Board also provided input on the draft Wind Energy Law and the
modifications to the language in the Lakefront Residential Zone.
In addition, the CB representatives serving on the Six Mile Creek Volunteer Monitoring Program
and the City Natural Areas Commission continue to provide monthly reports to the Board,
allowing the members to stay informed, and coordinate as necessary with the activities of these
other local environmental organizations.
CODES AND ORDINANCES COMMITTEE
The Planning Department provided staff support to the Codes and Ordinances Committee in
2008 . The following were completed by the Committee and sent on to the Town Board for
adoption:
• Adoption of Stormwater Management Laws pursuant to State and Federal requirements.
• Adoption of Regulations Regarding Wind Energy facilities.
• Adoption of the Storm Sewer System & Surface Water Protection Law.
• Further work on amendments to the Lakefront Residential Zone.
In addition, significant progress in 2008 was made on the following:
5
• Stream Setback Law (draft law completed — in process of scheduling a public information
meeting for public review of law) .
COMPREHENSIVE PLAN STEERING COMMITTEE
The Comprehensive Plan Steering Committee was appointed by the Town Board in early 2008 ,
based on the recommendations of the Comprehensive Plan Review Committee. The Steering
Committee was given the task to coordinate an update to the 1993 Town of Ithaca
Comprehensive Plan.
Committee members include Town Board members (Herb Engman, Pat Leary, Peter Stein), a
Planning Board representative (Hollis Erb), a Zoning Board of Appeals representative (David
Mountin), a Conservation Board representative (Diane Conneman), a Cayuga Heights
representative (Diana Riesman), and other residents of the town (Bill Sonnenstuhl, Stephen
Wagner, and Joe Wetmore) . Staff support is provided by the Planning Department, The
Committee has been meeting monthly since February 2008 ,
The Committee members along with other town officials participated in a tour of the town.
Committee members organized a route around the town to highlight open spaces, infrastructure,
and current and future development locations. The tour provided an opportunity for the
participants to get a sense of the link between different areas of the town and reinforced the idea
that the town is a diverse place.
The Committee participated in an analysis of the strengths, weaknesses, opportunities, and
threats (SWOT) and also developed a draft vision statement. The first public information
meeting was held in September. Approximately thirty people attended and comments were
gathered in small working groups . The Committee is planning to hold a number of
neighborhood and focus group meetings in 2009 .
In 1990, a resident survey was completed for the 1993 Comprehensive Plan. The Committee
worked on updating that survey with new questions. The residents ' survey was developed to be
a phone survey administered to a random sample of town residents. The Town has contracted
with the Survey Research Institute to perform the survey and analyze the data.
The Committee is also coordinating with the City of Ithaca Comprehensive Plan Committee. Joe
Wetmore attended City Comp Plan meetings, and the City will appoint a representative to attend
Town Committee meetings.
PLANNING COMMITTEE
The Planning Committee was established in 2008 and met monthly. The Planning Department
provided staff support to the Committee. The following were discussed by the Committee, in
many cases resulting in recommendations to the Town Board :
Proposed South Pointe Assisted Living Community & Possible Planned Development Zone: The
Committee recommended against pursuing this development on several suggested sites in the
6
southern end of the Town, but suggested that the applicant consider sites in other areas of the
Town.
Northeast Consultant Study — Sapsucker Woods Area: The Committee reviewed the consultant' s
completed report and recommended that the Town Board accept the report and also that the
Town Board extend the moratorium on development in the northeast part of the Town to allow
further consideration of the consultant' s recommendations.
Forest Home Traffic Calming Plan: The Committee had several discussions regarding the Traffic
Calming Plan and recommended the inclusion of a Phase I implementation of a portion of the
Plan in the Town' s Capital Improvement Program, including speed tables and entrance features.
Route 96 Corridor Study: The Committee was updated on the three Technical Reports completed
by the consultants on the Route 96 Corridor Study.
Proposed Eruv: The Committee heard a presentation regarding a proposed Eruv and forwarded a
recommendation to the Town Board regarding a proclamation in support of the Eruv.
Park Parcel Next to Montessori School : Based on recommendations by the Planning Committee
and Planning Board, the Town Board agreed to accept land adjacent to Montessori School on
King Road East as general purpose land.
Grant Applications : The Committee supported the submission of two grant applications, one for
the preparation of a municipal agricultural and farmland protection plan, the other for the
acquisition of agricultural conservation easements on two farms on West Hill ,
Carrowmoor Development & Planned Development Zone: The Committee forwarded a
favorable recommendation to the Town Board to continue consideration of the Carrowmoor
Planned Development Zone.
Cornell t-GEIS : The Committee heard an update on the Cornell t-GEIS and the SEQR process in
which the Planning Board is acting as lead agency.
Scenic Resources Report, "Saving Ithaca' s Views" : The Committee had several discussions
regarding the Conservations Board ' s report, "Saving Ithaca' s Views", which had been discussed
by the Town Board and sent to the Planning Committee for its review and recommendations.
The Committee has asked staff to prepare an outline for the further study of significant views to
help identify appropriate preservation strategies . The Committee also supported the idea of
providing modest displays or signs at several viewing points that were identified in the Town.
OTHER PLANNING DEPARTMENT PROJECTS AND ACTIVITIES
Ithaca-Tompkins County Transportation Council (ITCTC) Planning staff attended regular
meetings of the ITCTC Planning Committee and joint meetings of the Planning and Policy
Committees . Projects initiated or completed in 2008 included preparation of the 2008-09
Unified Planning Work Program, action on several TIP amendments, discussion regarding the
7
Transportation Enhancement Program grant application process, review and recommendations
regarding a list of potential transportation projects that could be funded under Cornell ' s
Community Support Initiative ($ 10 million over a ten year period), initiation of the process for
updating the ITCTC Long Range Transportation Plan, and updates regarding several new and
on-going programs (e. g. , Ithaca Carshare, TCAT transit service) .
Cornell University Community Support Initiative — Transportation: The Planning Department
participated in a subcommittee of the ITCTC whose task was to prepare and recommend a list of
potential transportation projects/programs that could be funded under Cornell ' s Community
Support Initiative that was announced by President Skorton in 2008 . The subcommittee met
through much of 2008 and came up with a set of criteria through which project funding could be
established, and then drafted and revised several iterations of a ten-year program of proposed
transportation projects and programs that would receive Cornell funding in combination with
funding from other sources. Projects which would include Town of Ithaca participation in the
proposed program include the Hanshaw Road walkway extension (Salem Drive to Sapsucker
Woods Road), Forest Home Traffic Calming Phase I elements (including speed tables and
entrance features), Pine Tree Road pedestrian improvements (sponsored by Tompkins County),
North Campus Gateway improvements, and a future trail connecting Sapsucker Woods
Sanctuary through Blue Grass Lane to Cornell ' s North Campus . Cornell ' s Trustees gave
preliminary approval for the overall ten-year. program and specific authorization for the funding
of first year projects.
Route 96 Corridor Management Study: Planning staff participated in the cooperative study of the
Route 96 Corridor, involving the Town of Ulysses, Town of Ithaca, City of Ithaca, Tompkins
County, TCAT and ITCTC . The Director of Planning was the Town' s representative on the
Technical Review Committee, which coordinated the work of the consultants for the study. The
Towns of Ulysses and Ithaca and the City of Ithaca each funded $ 8 ,000 toward the study, while
Tompkins County funded $25 ,000 and provided staff to coordinate the study. The consultants
completed three technical reports, including Report # 1 - Existing Conditions and Results of
Community Survey, Report #2 — Future Development Scenarios, Traffic Impact Analysis,
Corridor Livability and Opportunities and Constraints Analysis, and Report #3 — Corridor Vision
and Study Recommendations. Two public information meetings and a number of stakeholder
meetings were held in 2008 to keep the public informed of study progress and to obtain public
input into the study. Several Steering Committee meetings, including elected officials of the
participating municipalities, were also held. The Technical Review Committee prepared an
outline for Technical Report #4, which will be completed by the Committee in 2009, and will
include strategies for implementation of study recommendations.
Cornell University Transportation-focused Generic Environmental Impact Statement (t-GEIS) :
Town staff has continued working with the Cornell project team and the Planning Board on the
preparation, completion and review of the t-GEIS . The initial Draft t-GEIS was submitted to the
Planning Board in May 2008, and after five meetings with the Planning Board, involving
numerous discussions and revisions, a revised Draft of the t-GEIS was accepted by the Planning
Board as complete on July 15 , 2008 . The Planning Board held a public hearing on the Draft t-
GEIS on September 16, 2008 and accepted written comments on the t-GEIS until September 26,
2008 . Town staff then worked with the Planning Board and Cornell project team to complete the
8
Final t-GEIS , which includes all of the public comments received on the Draft t-GEIS and
responses to those comments that were substantive. The Planning Board accepted the Final t-
GEIS as complete on December 2 , 2008 . Town staff will work with the Planning Board and
Cornell to complete the Statement of Findings regarding the t-GEIS in early 2009 .
Stormwater Coalition of Tompkins County: Planning staff continues to participate in the
Stormwater Coalition. This intermunicipal partnership was created to provide a means for MS4
regulated communities in Tompkins County to work collectively to meet the goals of the NYS
DEC ' s stormwater management requirements. The Coalition is composed of MS4
representatives from the Town and City of Ithaca, Town' s of Dryden, Caroline, Ulysses,
Newfield, Lansing, Village of Lansing and Cayuga Heights, and Tompkins County, with ex-
officio participants from other local groups having an interest in water resources including
Tompkins County Soil and Water District, Cornell Cooperative Extension, Cornell University
and the Cayuga Lake Watershed Network. The group has been meeting monthly since 2003 .
Accomplishments for 2008 include:
• The Coalition sponsored a training workshop in September on Stormwater Pollution
Prevention Plans . The workshop was open to anyone having responsibility for reviewing
or preparing a Stormwater Pollution Prevention Plan in the regulated MS4 area. This
included municipal staff, private-sector engineers and technicians, and other MS4
representatives.
• The Coalition sponsored a workshop/meeting in July to inform local representatives and
others of the new 2008 NY State Pollution Discharge Elimination System (SPDES) General
Stormwater Permits related to construction and MS4 (municipal separate storm sewer
systems) activities.
• The Coalition finalized the work plan and continued efforts on the administrative details for
the three consolidated NYS Water Quality Improvement Project (WQIP) grants that were
awarded to the Coalition over a several year period, totaling approximately $ 361 ,240, for a
wide range of projects. The Coalition is still waiting for the state to release these funds so
that various project implementation efforts can get started. The Town ' s portion includes
approximately $ 11 ,000 for attorney fees associated with development of the Stream
Setback Law and the Stormwater Management & Erosion Control Law, $ 9,000 for stream
monitoring programs, and funds of similar amount for staff time associated with
implementation of the stormwater management law.
• The Coalition worked collaboratively to assist individual MS4 ' s in the completion of their
Stormwater Management Program Annual Report mandated by NYS DEC.
Affordable Housing Initiatives: Town Planning staff and the Town Supervisor continued to meet
with the Housing Trust Group to discuss county-wide housing issues and a possible County, City
and Cornell sponsored housing fund to be set up to provide assistance to qualifying housing
projects affordable to residents earning less than the median income.
TCAD Economic Development (ED) Collaborative : The Director of Planning attended quarterly
meetings of the ED Collaborative. The agenda items and discussions included reports on various
9
parts of the County' s economy, including tourism, work force development, housing, and the
possible use of biomass for home heating.
Conferences and Training Sessions : Planning staff and board members attended the following
conferences and workshops during 2008 . Highlights of some of the conferences are described in
the Planning Director' s monthly reports, and conference materials are available in the Planning
Department :
• Affordable Housing Workshop, Ithaca, NY — June 24, 2008
• American Planning Association Upstate New York Chapter, Rochester, NY — October 9-
10, 2008
p
• New York Planning Federation Conference, Saratoga Springs, NY — October 12- 14, 2008
• Land Use in the Finger Lakes Workshop, Geneva, NY — October 30, 2008
• Nodal Development Workshop, Ithaca, NY — November 12, 2008
Carrowmoor Draft Local Law : This Committee established by the Town Board to provide
recommendations and a draft local law for a Planned Development Zone regarding the proposed
Carrowmoor development continued meeting in 2008 (having started in 2007). Numerous re-
drafts of a local law were prepared addressing issues associated with the proposal, including
traffic and transportation, affordable housing, number of housing units in the development,
development phasing, guarantees for completion of project phases and infrastructure, water
pressure available on the site and possible improvements needed, and other aspects. A draft law
was completed and forwarded first to the Planning Committee, and then to the Town Board for
consideration. The Town Board forwarded the draft law to the Planning Board for a
recommendation. The developers submitted a draft Scoping Document outlining the scope and
content of the Draft EIS . The Planning Board will be coordinating the development and
environmental review through a Draft Environmental Impact Statement (EIS) in 2009.
Northeast Environmental Study (Lands in and Adjacent to Sapsucker Woods UNA) : The
Planning Department provided administrative oversight and coordination of the LeCain
Environmental Services, Inc. study regarding the lands adjacent to Sapsucker Woods. Early in
2008 , the Town Board authorized the expansion of the study to include additional field surveys
of birds and plants through the summer of 2008 . LeCain completed and submitted three reports
related to their study of the natural features and ecological and biological qualities of
approximately 79 acres of land in and around the Sapsucker Woods Unique Natural Area. These
reports were reviewed by Planning staff, and then provided to the Planning Committee and Town
Board, and the consultants presented the results of their study at the October 20, 2008 Town
Board meeting. The Town Supervisor and Planning staff also met with representatives of
landowners in the study area to discuss the results of the study. Based on the recommendation of
the Planning Committee, the Town Board extended the moratorium on development in the
northeast part of the Town through June 20, 2009 . Planning staff monitored the consultant' s
-� 10
work progress and oversaw the processing of vouchers for payments to the consultants for
services completed.
2010 Census — Preparation: The Planning Department participated in preliminary 2010 Census
preparation programs, including the Local Update of Census Address (LUCA) program,
boundary and annexation changes, and locations of emergency and transitional shelters and soup
kitchens serving people experiencing homelessness. Significant time was spent working in
cooperation with the Tompkins County Division of Geographic Information Systems on the
address update portion of the program.
2009 Budyzet : The Planning Department' s proposed 2009 Budget was completed and submitted
to the Supervisor, and incorporated into the adopted 2009 Budget,
Newsletters : The Planning Department coordinated the preparation and distribution of the Spring
2008 Newsletter and then assisted with the transition of the Newsletter preparation function
shifting to the Town Clerk' s Office, which coordinated the Fall 2008 Newsletter.
Performance Reviews : Staff performance reviews were completed during July 2008 .
Staffing: Darby Kiley joined the Town Hall staff in March 2008 as a temporary Planner.
Respectfully submi ed, o
Jonathan Kanter, AICP , Director of Planning
Susan Ritter, Assistant Director of Planning
Michael Smith, AICP , Environmental Planner
Christine Balestra, Planner
Darby Kiley, Planner
February 2 , 2009
11
APPENDIX A
SUMMARY OF TOWN OF ITHACA PLANNING BOARD ACTIONS — 2008
Preliminary Subdivision Approvals Granted 0
Final Subdivision Approvals Granted 6
(Includes actions where prelim. &
final approval were simultaneous)
Sketch Plan Reviews (Including Revised Sketch Plans) 5
Preliminary Site Plan Approvals Granted 2
Final Site Plan Approvals Granted 23
(includes actions where prelim. & .
final approval were simultaneous)
Site Plan Modifications 4
Recommendations (to Town Board, ZBA, etc.) 12
Special Permits/Approvals 15
(includes actions where special permit were
simultaneous with other approvals)
Miscellaneous Planning Board Actions 7
TOTAL ACTIONS 74
[Note: Refer to 2008 Monthly Reports for Descriptions of Individual Actions .]
APPENDIX B - 2008 ZONING BOARD OF APPEALS SUMMARY
Year: 2008 2007 2006 2005 2004 2003
Number of ZBA Meetings : _ 12 12 11 12 11 11
Total No. of ZBA Appeals : 50 46 55 47 50 44
Appeals GRANTED by Type .
_ Area Variances (incl. Height) : 30 33 36 27 33 28
_
Use Variances 1 0 1 3 2 3
Special Approvals : 3 2 4 5 1 6
Sign Variances : 5 4 5 3 1 2
----- -------- —
_ Sprinkler Variances_ -_ — 3 2 3 3 2 0
Town Law 280a Variances : * N/A * N/A* 1 0 4 3
Total Number of Appeals GRANTED : 42 41 50 41 43 42
Total Number of Interpretations : _ 5 1 1 1 0 0
Total Number of Appeals Adjourned : 2 2 1 5 5 1
Total Number of Appeals Withdrawn : 1 0 1 0 1 0
Appeals DENIED by Type . __
Area Variances (mcl. Height) : 0 1 0 0 1 1
Use Variances : _ 0 1 2 0 0 0
_ Special Approvals : 0 0 0 0 0 0
_ Sign _Variances : 0 0 0 0 0 0
Sprinkler Variances . _ 0 0 0 0 0 0
Town Law 280a Variances : * N/A* N/A* 0 0 0 0
Total Number of Appeals DENIED : 0 2 2 0 1 1
* It was discovered in 2007 that the ZBA does not have the legal authority to grant variances from NYS Town Law (280a)
1
APPENDIX C : 2008 PLANNING BOARD APPLICATIONS — DEVELOPMENT
REVIEW FEES
Below is an explanation of the abbreviations used in the first column of the following.
table for "Type" of action. These Planning Fees are assigned to Revenue Account No.
B2115 in the Town of Ithaca Budget.
Type Description
AMAP Additional Meeting Fee Agenda Processing
AMPH Additional Meeting Fee Public Hearing Processing
SEQR State Environmental Review Act Related Review (EIS)
SPAF Site Plan Review Initial Application Fee
SPCL Special Permit
SPF Site Plan Review Final Plan
SPP Site Plan Review Preliminary Plan
SRFP Subdivision Review Final Plat
SRIA Subdivision Review Initial Application
SRPP Subdivision Review Preliminary Plat
ZAR Rezoning / Zoning Amendments
0112112009 TOWN OF ITHACA
08 : 33 : 56 B2115 - B2115 Transaction Report
For the period 01 /01 /2008 through 12/31 /2008
112115 ype Date Comment Name Quantity Fee
LAMAP 01/29/2008 56. 4-1 .22 THRU 56.4- 1 .26 WIEDMAIER SUBDMSION 1 30.00
2 . AMAP 05/27/2008 VARIOUS TAX PARCELS CU HILLEL ERUV PROJECT 1 30.00
3 . AMAP 09/ 11 /2008 41 .- 1 -30. 2 IC ATHLETIC FIELD 1 300.00
4 . AMAP 09/23/2008 40.4-2 ROGAN, JIM - TOP SHELF 1 30.00
LIQUOR
5 . AMAP 10/ 15/2008 27.-1 - 13 . 121 ITHACA SENIOR LIVING, 1 30.00
LLC
5 420.00
6. AMPH 01 /29/2008 56. 4- 1 .22 THRU 56.4- 1 .26 WIEDMAIER SUBDMSION 1 50.00
7 . AMPH 05/21/2008 58 .-2-39. 2 FIX, GIORA & LIMOR 1 50.00
8 . AMPH 05/27/2008 VARIOUS TAX PARCELS CU HILLEL ERUV PROJECT 1 50 .00
9. AMPH 09/23/2008 40.4-2 ROGAN, JIM - TOP SHELF 1 50 .00
LIQUOR
10 . AMPH 10/ 15/2008 27.- 1 - 13 . 121 ITHACA SENIOR LIVING 1 50.00
LLC
5 250.00
11 . SEQR 04/22/2008 41 .4 - 11112. 25 24, 30.2 IC ATHLETIC & EVENTS 1 6, 142 .36
CENTER
1 6,142.36
SPAF 01 /23/2008 40. 4-2 TOP SHELF LIQUOR 1 200.00
. SPAF 05/ 19/2008 67. - 1-6 CU - PLANTATIONS 1 100.00
WELCOME CNTR
14. SPAF 07/ 18/2008 63 .- 1 -8. 2 CU RECOVERY LINAC 1 100.00
15 . SPAF 09/ 16/2008 27.- 1 - 14.2, - 11 . 2 RANCICH JOHN - 1 100.00
CARROWMOOR
16, SPAF 11 /05/2008 42.4 -9. 29 43.44 IC WETLANDS 1 100 .00
MITIGATION
5 600.00
17 . SPCL 07/08/2008 68 . 4 -2 DUFFY, GARY AND DONNA 1 100.00
18 . SPCL 07/ 17/2008 27. 4 - 14. 2 RANCICH, JOHN 1 100 .00
2 200.00
19. SPF 01 / 15/2008 62.- 1 -4, 62.- 1 -5 CORNELL UNIVERSITY 1 200. 00
20 . SPF 01/25/2008 63. -1 -5 CORNELL UNIVERSITY 1 1 ,250 .00
21 . SPF 02/ 11 /2008 61 .- 1 -7.2 CU LEVINE LABS 1 350 .00
22 . SPF 02/ 19/2008 41- 14 IC METEORLOGICAL 1 250 .00
TOWER
23 . SPF 03/05/2008 62-2- 1 . 121 CU EHP NORTH FACADE., 1 300.00 ,
LSCAPE IMP
24, SPF 03/06/2008 63 .4 - 11 CU DILMUN HILL FARM 1 200.00
DEER FENCE
25 . SPF 03/ 17/2008 67.- 1 -6 CORNELL UNIVERSITY 1 100.00
26. SPF 03/ 19/2008 69.- 1 - 1 CU TURF & LANDSCAPE 1 400 .00
RESEARCH
. SPF 04/01 /2008 67. 4 -6 CORNELL DEMO OF 1 100 .00
GREEEN HOUSE
48 , SPF 04/29/2008 42. 4 -9. 29 41 .4 -24, - 11 -30.2 IC ATHLETICS & EVENTS 1 11500.00
29, SPF 05/05/2008 63 .441 CU POMOLOGY RESEARCH 1 750.00
30 . SPF 05/ 14/2008 58.- 1 -14. 22 CLARKBERG, LARRY 1 200 .00
Page: 1
Type Date Comment Name Quantity Fee
31 . SPF . 05/23/2008 67.4 - 13 . 2 CU - FIELD HOCKEY 1 1.9000 .00
32 . SPF 07/07/2008 41 . 4 -30.2, - 11 , -12. 2, -24 ITHACA COLLEGE - 1 150. 00
PARKING LOTS
33 . SPF 07/22/2008 41 . 4 -245 -30. 2142. - 1 -9.2 IC - A&E CENTER PHASE 1 1 , 500 .0
lA
34 . SPF 07/29/2008 33 .-3-6 JAMNA HOSPITALITY 1 250 .
35 . SPF 07/31 /2008 36.- 1 -4.2 LATOURELLE 1 50.0
36. SPF 09/08/2008 63-. 1 -5 , -8. 2, -8. 1 . CU - CCHPP 1 250.00
37 . SPY 09/22/2008 42.4 -9.27 41 .4 -24, -30. 2, 11 IC - A&E CENTER 1 300.00
38 . SPF 09/30/2008 21 .-2-3 BURNS, JOSEPH AND 1 250.00
JUDITH
39. SPF 11/ 14/2008 67.4 -6 CU PLANTATIONS 1 750 .00
WELCOMECNTR
40. SPF 11 /17/2008 31 .-2-25 . 2 CARROLL, DONN % 1 200.00
VERIZON
41 . SPF 11 / 17/2008 41 .4 -30.4 ITHACA COLLEGE, JOB 1 500 .00
HALL
42. SPF 11 /20/2008 61 .4 -7. 25 65 .4 -5 . 2 CU - WATER SYSTEM 1 2,000 .00
IMPROVEMENTS
43 . SPF 11 /21 /2008 19-2- 18 ROBERT BFLUMERFELT 1 200 .00
25 139000.00
44 . SPP 01 / 15/2008 62.44162. 4 -5 CORNELL UNIVERSITY 1 400.00
45 . SPP 02/06/2008 41 .- 1 -24/30.2/9.2/11 /12. 2 ITHACA COLLEGE A & E 1 3 ,000.00
46, SPP 07/ 18/2008 61- 1 -8. 2 CU RECOVERY LINAC 1 3 ,000.00
47 . SPP 07/25/2008 63 .4 -8. 2 CU - WILSON LAB MODULE 1 200.00
OFFICE
48 . SPP 09/30/2008 67.4 -6 CU PLANTATIONS 1 1 , 500 .
WELCOME CNTR
49. SPP 11 / 17/2008 31 .-2-25 . 2 CARROLL, DONN % 1 400.
VERIZON
50 . SPP 12/ 10/2008 42.4 -9.29 43 .4 -4 ITHACA COLLEGE 1 100.00
WETLAND MITIGAT
7 8,600.00
51 . SRFP 01 /03/2008 38.-3- 11 . 1 INGRAHAM, ANTHONY 1 140.00
52 . SRFP 07/31/2008 36.- 1 -4.2 LATOURELLE 1 200.00
53 . SRFP 09/02/2008 24.-5-3 DEBELL, JOHN 1 140.00
3 480.00
54. SRIA 10/28/2008 27.4 -24.32 STUDENT AGENCIES PROP 1 100.00
INC
1 100.00
55 . SRPP 02/05/2008 31 .-3-2. 2 WHITE 1 160.00
1 160.00
56. ZAR 09/ 15/2008 36.- 1 -4. 25 36.44.3 , 36. 4 -45 BESSOU, NATALIE 1 175 .00
1 175.00
Total for B Fund: 56 309127936
Total Sales 56 309127.36
Page: 2
TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 1 ryas
- o� OF1 ? TOWN OF ITHACA
215 NORTH TIOGA STREET , ITHACA , N . Y . 14850
www . town . ithaca . ny . us
Code Enforcement and Zoning - PHONE (607) 273- 1721 - FAX (607) 273-5854
Bruce W . Bates , Director
CODE ENFORCEMENUZONING REPORT
Year End Report 2008
The Town of Ithaca Code Enforcement Department enforces The Code of the Town of Ithaca and the
New York State Fire and Building Code within the Town of Ithaca, excluding the Village of Cayuga
Heights .
This year three major changes took place within the Code Enforcement Department. Beginning in
September, I was hired as Director of the Department. This brought the administrative side of the
department that was under the direction of the Town Engineer and the day-to day operations which were
being handled by the Senior Code Enforcement Officer back under one department head. At this same
time, zoning which was under the direction of the Town' s Planner was transitioned to the Code
Enforcement Department. Then in late November, the clerical support for the department (Dani Holford)
was placed on disability due to her long battle with cancer. She passed away in January of this year
(2009) . This has left the department to struggle not only with the loss of a friend and coworker of 19
years, but also the loss of knowledge and the day to day operational experience that came with those 19
years.
The Code Enforcement' s budgeted staff consists of:
• Director of Code Enforcement and Zoning, - Exempt - Bruce W. Bates
• Senior Code Enforcement Officer, - 37 . 5hrs./wk - Kristie Rice
• Code Enforcement Officer, - 40hrs/wk - Steven Williams
• Senior Typist - 37 . 5 hrs/wk - currently vacant
SUMMERY OF THE DEPARTMENT' S ACTIVITIES .
PERMITS :
There were 300 Building Permits issued during 2008 . This is an increase of 61 from 2007 .
( See appendix A) The total reported cost of construction was $ 155 , 143 , 000 . Each permit
application is reviewed for compliance with the Code of The Town of Ithaca and NYS Fire and
Building Code before being issued . Simple projects may only require 15 to 20 minutes for
review, while other larger projects may require days or even weeks to confirm compliance . It is
not uncommon for architects or engineers to consult with code officials throughout the design
stages of a project .
PERMIT RENEWALS :
There were 38 permits renewed during 2008 ; this is an increase of 7 over last year. The cost
of a renewal is the greater of $ 50 . 00 or 25 % of the original permit fee .
CONSTRUCTION INSPECTIONS :
There were1034 reported construction inspections conducted during 2008 ; this is a decrease
of 143 from 2007 . This figure includes progress inspections from footings to completion .
COMPLAINTS :
Staff investigated 91 complaints during 2008 , an increase of 41 complaints over 2007 . These
complaints involved violations of zoning issues , landlord - tenant issues and unsafe conditions
in or near a building . It is our responsibility to identify the hazard , contact the responsible
party, and resolve the situation .
FIRE SAFETY / OPERATING PERMITS INSPECTIONS :
The department performed 42 reported fire safety/operating permit inspections during 2008 ,
this does not include when Code Enforcement has been requested to respond to the scene of
a fire/emergency . This was a decrease of 8 inspections from 2007 .
REPORT OF FIRE/EMERGENCY:
There were a total of 9 reported fire/emergencies involving structures within the Department' s
jurisdiction for the year 2008 . We are notified of fires/emergencies that involve a structure or
heating unit . Typically , we are asked to determine if the building is safe to occupy, or if a
chimney is safe to be used again . The results of our investigation are recorded in our files .
This also ensures that we can start the process of getting the property secured and/or cleaned
up . This information is also used by investigators and insurance companies .
MONTHLY REPORTS :
Each month , a monthly report is generated . This report is given to each Town Board member
and the assessor' s office indicating permits issued , certificates of occupancy issued ( new
construction ) , complaints received and their disposition , existing building ' s certificate of
occupancy issued and the inspection activities during that month .
ZONING :
For the year 2008 please refer to the Director of Planning ' s report for 2008 .
CONCLUSION :
Within the year 2008 The department' s Code Enforcement Officers with the assistance of all
town hall personnel were able to maintain the departments operations despite the increase of
permits and complaints while coping with the illness and the eventually the loss of clerical
support staff ( Dani Holford ) and her knowledge and history of the departments operations . I as
the new Director came on board as of September. Department operations and Zoning were
relinquished to the Code Enforcement Department from the Engineering and Planning
Departments . I have been evaluating the operations and polices of the department and plan on
instituting some changes along with a few goals for the next year that will help the Town of
Ithaca and the department in facing the challenges ahead .
2
CHALLENGES and GOALS :
■ Fill Clerical support position .
■ Improve consumer relations and education .
■ Continue to evaluate the operation of the department and its record management
system to developed a more effective and efficient department .
■ Increase fire and property maintenance inspection .
■ Bring zoning totally with in the department' s operation .
■ Work with the Town ' s Financial Officer to develop a vehicle replacement program .
Submitted 1 /30/09
ruce W . Bates
Director of Code Enforcement and Zoning
3
Appendix A
CODE ENFORCEMENT/ ZONING
Year End Report 2008
Permits Inspection Activities
2008 2007 2008 2007
One and two Building
Family 19 17 Code 1034 1177
Complaint
Commercial 6 1 /investigation 91 50
Multiple
Residence 0 5 Fire safety 42 41
Addition
/alterations Fire
Residential 94 190 Emergency 9 4
Addition/ included
Alterations in
Commercial 43 above Storm water 31 0
TOTAL
Others 138 26 INSPECTIONS 1207 1272
TOTAL 300 239
Stop work
orders 12 1
Complaints 123 71
4
CODES D,vrsrDN New York State Department of State Submit by Email
Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Page 1 Of b
Albany, NY 12231 9
.. + Ph:(518)-4744073 FAX:(518)-486-4487
: E �4p!•� E�' = • 5T-1TE www.dos.state.ny.us Reporting Year.
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
Annual Local Code Administration and Enforcement Report
In accordance with 19 NYCRR PART 1.203.4 Program Review and Reporting
GENERAL INFORMATION
Jurisdiction Town of Ithaca Name of Code Official Bruce. W. Bates
City/TownNiliage orCounty
Town Title of Code Official Director
Address 215 North Tioga Street Code Official DOS Certification # 11997498B
Address Ithaca Hours worked per week: 40+
Zip/Postal Code 14850 Phone Number. 607-273-1783
County: Tompkins E-mail Address: BBates @town.ithaca.ny-us
To list additional Code Enforcement Officials enforcing the Uniform Code and Energy Code within your jurisdiction please use page 6 of this form
CODE ENFORCEMENT
Ia. Does the jurisdlctlon utilize third-party contractors 2a. Does the fire department perform fire safety
to meet the requirements of 19 NYCRR Part 1203? NO inspections? Yes
1 b. If Yes, does the third-parry meet the educational Unknown 2b. If No, who is responsible for fire safe ? Code Official
requirements per 19 NYCRR Part 12037 P safety inspections.
... . . . .. . . . . . . . .._I ' . ' , - . .. . - . . . . . . . . . ,. _- . . . .--- - - .
19 NYCRR PART 1203:2 LOCAL LAW, ORDINANCE, REGULATION
y
Please list the local law, ordinance or other appropriate regulation that provides for the
administration and enforcement of the New York State Uniform Fire Prevention and Building Ch. 125 Code of the Town of Ithaca
Code and Energy Conservation Construction Code in this Jurisdiction:
19 NYCRR PART 12033(a) PERMITS (Number of permits issued for this reporting year.)
1
s
3. New One or Two family residences: 19 7. Additions, alterations or repairs on 94
existing residential buildings:
4. New CommercialAndustrial buildings: 6 8. Additions, alterations or repairs on 43
existing commercial buildings:
5. New Hazardous occupancies (H): 0 9. All other permits (pools, sheds, decks, 138
and etc.)
6. New Multiple Residences R 10. Number of Certificates of Occupancy
occupancies: 0 or Campliarlceissued for all occupancies: 238
19 NYCRR PART 12033(c) STOP WORK ORDERS
11 . Number of Stop work orders issued this reporting year 12
19 NYCRR PART 12033(e) NOTIFICATION OF FIRE OR EXPLOSION
12. Have procedures been established for notification by the chief of your fire department(s) regarding fire Yes
or explosion involving any structural damage, fuel burning appliance, chimney or gas vent:
19 NYCRR PART 1203.3(f) UNSAFE STRUCTURES AND EQUIPMENT
13. Have procedures been established for identifying and addressing unsafe structures and equipment: Yes
DOS-1743 ( 09/06) Please type or print legibly - Incomplete or Illegible forms will be re turned
5
c ❑DES Div151CJN New York State Department of State Submit by Email
- Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Ph:(518)-474-4073 FAX:(518}486-4487 Page 2 Of 6
- www.dos.state.ny.us
• :aiRt�E,�r ^ r SratE
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
Annual Local Code Administration and Enforcement Report
In accordance with 19 NYCRR PART 1203A Program Review and Reporting
Reporting Year: 2008 Jurisdiction Town Of Ithaca
19 NYCRR PART 12033(g) OPERATING PERMITS (Numberof operating permits issued forthis repotting year.)
14a. Manufacturing, storing or handling hazardous materials 14d- buildings containing one or more areasofpublic
in quantities exceeding those listed in Tables 2703.1 .1 (1 ), 0 assembly with an occupant load ofi00personsormore
2703.1 .1 (2)0 2703.1 .1 (3) or 2703.1 .1 (4), of the Fire Code of New
York State (see 19 NYCRR Part 1225);
14e. Buildings whose use or occupancy classification
may pose a substantial potential hazard to public
14b. Hazardous processes and activities, including but not safety, as determined by the government or agency 0
limited to, commercial and industrial operations which charged with or accountable for administration and
produce combustible dust as a by-products, fruit and crop 0 enforcement of the Uniform Code
ripening, and waste handling:
�c � '
14f . Othe Pleases
r. Multiple Residents,
60
14c. Use of pyrotechnic devices in assembly occupancies; DaycarecentersASStedliving.
19 NYCRR PART 12033(h) FIRE SAFETY AND PROPERTY MAINTENANCE INSPECTIONS
_ ._ . . .. .. . . . . . . .. . . _ ...
Area of Public Assembly (with occupant load of 50 or more and not an accessory use)
1 Sa. Number of occupancies in this jurisdiction: 20 15b. Numberofoccupancies inspected In this jurisdiction: EEI
Multiple Dwellings (not including dormitories):
16a. Number of dwelling units in this jurisdiction : 286 16b. Number of dwelling units inspected in this 24
jurisdiction: E ::1
Commercial/Industrial buildings (not Included above):
17a. Number of occupancies in this jurisdiction: 72 17b. Number of occupancies inspected in this jurisdiction::
19 NYCRR PART 1203 CODE COMPLIANCE
18a. Has your municipality adopted more restrictive local standards (requirements ) to the Uniform Fire Prevention and Building Code (Uniform Code) ?
(J Yes, Residential only FX' Yes, Commercial only F Yes, Commercial and Residential F No
18b. If Yes, has a petition been filed with the State Fire Prevention and Building Code Council per Executive Law Article 18 Section 379?
r Yes F' No FX' Unknown
19. Has your municipality adopted more restrictive local standards (requirements) to the State Energy Conservation Construction Code (Energy
Code)?
r Yes, Residential only Yes, Commercial only r Yes, Commercial and Residential )X No
20. Has your municipality adopted Green or Sustainable Building Standards for construction?
F Yes, Residential only F Yes, Commercial only r— Yes. Commercial and Residential r No
005.1743 ( 09f08) Please type or print legibly - Incomplete or Illegible forms will be returned
6
cooeS DIVISION New York State Department of State
Division of Code Enforcement and Administration Submit by ET it
?.:_ ---- 99 Washington Avenue, Suite 1160
Albany, NY 12231 Page 3 Of 6
�. Ph1518)-474-4073 FAX:(518)-486-4487
– www,dos state ny.us
C "ARTVENr "7 sTUr
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
Annual Local Code Administration and Enforcement Report
In accordance with 19 NYCRR PART 1203.4 Program Review and Reporting
Reporting Year: 2008 Jurisdiction Town Of Ithaca
19 NYCRR PART 1203 CODE COMPLIANCE
. . ._ . . . .. . _- .:_ . .. ... . . _ . _. . . .. .. _ .. . . ..
21 . Please check any of the following procedures that your municipality uses to ensure compliance with the Uniform Code ? (check all that apply)
r Field Inspections (X Plan Reviews r Software Report/Print-out FX Compliance Check List
F_ Other (Please Specify):
22. Please check any of the following procedures that your municipality uses to ensure compliance with the Energy Code ? (check all that apply)
Field Inspections r Plan Reviews r Software Report/Print-out r Compliance Check List
F_ Other (Please Specifyk
23. On average, how many site inspections does your municipality conduct for Uniform Code compliance for each new residential building ?
r 0 C' 1 C' 2 r 3 Ce 4 or more
24. On average, how many site inspections does your municipality conduct for Uniform Code compliance for each new commercial building ?
r 0 (' 1 (' 2 C 3 (e 4 or more
25. On average, how many site inspections does your municipality conduct for Energy Code compliance for each new residential building ?
r 0 re 1 C 2 r 3 (' 4 or more
26. On average, how many site inspections does your municipality conduct for Energy Code compliance for each new commercial building ?
r 0 1 C 2 r 3 (' 4 or more
19 NYCRR PART 1203 ENERGY CODE j
27. Based on your municipalities records, what method of Energy Code compliance is submitted most often for Residential construction?
(rank in order 1 to 6, 1 being the most used method )
Software RESCheck Trade-off Method Prescriptive Method
Other Software Method Worksheets (DOS Web site) Energy Analysis Method
28. Based on your municipalities records, what method of Energy Code Compliance is submitted most often for Commercial construction?
(rank in order 1 to 6, 1 being the most used method )
Software COMCheck Trade-off Method Prescriptive Method
Other Software Method Worksheets (DOS Web site) Energy Analysis Method
29. Are requirements for compliance with the Energy Conservation Construction Code a part of the application for a building permit?
F Yes, Residential only r Yes, Commercial only r Yes, Commercial and Residential (— No
305-1743 ( 09/08) Please type orprintl egibly - incompleteorIllegible formswillbereturned
7
CODES DIVISION - New York State Department of State Submit by Email
` Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Ph:(518)•4744073 FAX:(518)-486 4487
Page 4 Of
www.dos.state.ny.us
BART u t V r C: 31AI E
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
Annual Local Code Administration and Enforcement Report
In accordance with 19 NYCRR PART 1203.4 Program Review and Reporting
Reporting Year: 2008 Jurisdiction Town Of Ithaca
19 NYCRR PART 1203.3(il UNIFORM CODE COMPLAINTS 1
1
30a. Total number of all registered Uniform Code 30b. Total number of all registered Uniform Code
related complaints received for this reporting year 123 related complaints acted upon forthis reporting 91
year.
19 NYCRR PART 12033(1) ENERGY CODE COMPLAINTS
3 la. Total number of all registered Energy Code 31 b. Total number of all registered Energy Code
related complaints received for this reporting year related complaints acted upon for this reporting 0
year-
. . .. ._, . . .. , . .. . _. .. __. . . ._. .._.. . .._ _ . ._ _ . . . .. . .,.. .. _ _. --- - . .. . . . . . ... ... . ... . . . . . .. . .. . . . .
19 NYCRR PART 120330) RECORD KEEPING i
32. Has a system of records of the -. . . . ........ . .. . _ . _ .. _... . . .. . . _. .._:. . . . . . ._. .. . ... ... ._.. --- - - . .. . ._ ... . ...... . . . . _ . . . . . . .. . .. .. . . . . . .. . . ... .. . ..
e features and activities specified in 19 NYCRR 1203.3(a) through (i) been established and maintained: Y @S
. . .. , : .. . .. _ ._ . . •_ . . _ . ,_ . _ - ---• ... I . .. . . .. ... _ _ .
SIGNATURE
Name and Title of person completing this form: Bruce W. Bates Director
E-mail Address: BBates@town.ithaca.ny.us Phone: 607-273-1783
Signature: j L, Date: Jan 28, 2009
—1 A Signature is not required when submitting this form electronically
Title 19NYCRR Part 1203, requires every city, village, town, and county, charged with administration and enforcement of the Uniform Code to annually
submit a report of its activities to the Secretary of State.The information provided on this form is used to verify your municipality's compliance with the
minimum standards for administration and enforcement of the Uniform Code contained in Part 1203. The information provided will also be used to
develop education, outreach and support programs for municipalities and Code Enforcement Officials.
PLEASE NOTE
Please complete this form electronically and e-mail to the Division of Code Enforcement and Administration (Codes Division). Please use the 'Submit by
Email' button found on the upper right hand cornerto submit the form. E-mail this form to the Division of Code Enforcement and Administration no later
than January 30th of the year following the reporting year. (example: Deadline for 2008 Reporting Year is January 30, 2009.) Once the electronic form is
received, the Codes Division will respond with an e-mail acknowledging receipt of the form within three business days. If an acknowledgment
e-mail is not received from the Codes Division, please fax or mail a copy of the form to the address below,
If e-mail is unavailable, this form may be mailed or FAXed to the Department of State at the following address:
New York State Department of State
Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Ph:(518)-474-4073 FAX:(518)-486-4487
www.dos.state.ny.us
DOS-1743 ( 09/08) Please Type or print legibly - Incomplete or Illegible forms will be returned
Y r
r
r '
CODES DIVISION Submit by Email
19 NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
Annual Local Code Administration and Enforcement Report
7c24RTV&N- :! = TATE Page 5 Of 6
PLEASE NOTE
Please complete this form electronically and e-mail to the Division of Code Enforcement and Administration (Codes Division). Please use the 'Submit by Email'
button found on the upper right hand corner to submit the form. E-mail this form to the Division of Code Enforcement and Administration no later than January
30th of the year following the reporting year. (example: Deadline for 2008 Reporting Year is January 30, 2009.) Once the electronic form is received, the
Codes Division will respond with an e-mail acknowledging receipt of the form within three business days. If an acknowledgment e-mail is not
received from the Codes Division, please fax or mail a copy of the form to the address below.
If e-mail is unavailable, this form may be mailed or FAXed to the Department of State at the following address:
New York State Department of State
Division of Code Enforcement and Administration
99 Washington Avenue, Suite 1160
Albany, NY 12231
Ph:(518)-474-4073 FAX: (518)-486-4487
www.dos.state.ny.us
INSTRUCTIONS
These instructions follow the order of requested information on Annual Local Code Administration Form, and are intended to clarity the response required for a complete
application. After reading the application and these instructions, should you still have questions please call: The Department of State, Division of Code Enforcement and
Administration at (518)-474-4073.
General information:
1 . The "Reporting Year" shall mean the calender year (January through December) for which the reported data has been collected.
2. Enter the name of the Jurisdiction, including Address, Zip Code and County that the jurisd iction resides.
3. Provide the name, title and DOS Certification number of the primary Code Enforcement Official who enforces the code within the jurisdiction. If certification has not yet
been completed by this individual please enter the expected completion date in lieu of certification number within the space_
4. Enter the e-mail address and office phone numberof the primary code enforcement official.
5. On page 6; Enterthe name, title, e-mail and DOS certification for each Code Enforcement Official who enforces the Uniform Code within your jurisdiction. Enter the
number of hours per week each individual works for the jurisdiction. If certification has not yet been completed by any individual please enter the expected completion date
in lieu of certification numberwithin the space.
6. use one form for each municipality, please do not include multiple municipalities per form.
Code Enforcement: (Items la through 2b) Answer questions to through 2b based on third-party inspectors and fire safety inspections.
Local Law, Ordinance, Regulation. Enter the name and number of the local law, ordinance and/or regulation that provides for the administration and enforcement of the
New York State Uniform Fire Prevention and Building Code within this Jurisdiction. ( example Local Law N12 of 2006 )
Permits: (Items 3 through 10) Enter the number of permits for each occupancy type listed for this reporting year. For permits not covered in questions 3 through 8 enter all
other permits in question 9.
Stop Work Order. (Item 11 ) Enter the number of stop work orders issued for this reporting year. If none have been issued enter 0.
Notification of Fire and Explosion and Unsafe Structures and Equipment (item 12 and 13) Enter either 'Yes' or 'No' if procedures have been established.
Operating Permits: (Item 14a through 14f) Enter the number of Operating Permits issued for each of the items listed 14a through 14f. Ifyour jurisdiction requires addition
operating permits not listed in questions 14a through 14e, please list the total number of operating permits Issued in item 14f (Other). Enter brief description ofeach of
the additional operating permit in the space provided.
Fire Safety and Property Maintenance Inspections: (Item 15 through 17) Enter the total number of occupancies in this jurisdiction for each occupancy type listed in Items
15a, 16a, and 17a. If the exact amount is unknown please enter an estimated amount. In items 15b, 16b and 17b: enter the total number of buildings inspected this
reporting year, for each type of occupancy as described in 15a, 16a and 17a.
Code Compliance: (Items 18 through 26) Answer questions 18 through 26 based on your municipalities records in regards to the administration and enforcement of the
Uniform Fire Prevention and Building Code and the State Energy Conservation Construction Code.
Energy Code: (Items 27 through 29) Answer questions 27 through 29 based on your municipalities records in regards to the administration and enforcement of the State
Energy Conservation Construction Code.
Complaints: (Item 30 - 31 ) Enter the total number of Uniform and Energy Code related complaints received for this reporting year in Item 30a and 31 a. If the exact amount
is unknown please enter an estimated amount. In item 30b and 31 b, enter the total number of Uniform and Energy Code related complaints, that were acted upon.
Record Keeping: (Item 32) Enter either Yes or 'No' ifa system of records of features has been established and maintained.
Signature: Enter the name, title, e-mail and phone number of the person completing the form. If the form is being submitted electronically (via e-mail) no signature is
required.
Please use the 'Submit by Email' button found on the upper right hand comer to submit the form.
DOS-1743 ( 09/081
9
r L�
r'
CODES DIVISION
- 19 NYCRR PART 1203 Submit by Email
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
' Annual Local Code Administration and Enforcement Report
c.04R'. vE\i OC ?LATE
Page 6 Of 6
Reporting Year: 2008 Jurisdiction Town Of Ithaca
List of additional Code Enforcement Officials Enforcing the Uniform Code within your Jurisdiction.
Please do not include individuals whose duties are limited to Zoning and/or Planing functions.
Name Title E-mail Address DOS CEO Certification 8 Hours
per Week
Kristie Rice Senior Code Enforcem, Krice @town.ithaca.ny.us 0199-70136 37.5
Steve Williams Code enforcement Off SWilliams@town.ithaca.ny.us 0404-72986 40
Please use the 'Submit by Email' button found on the upper right hand cornerto submit the form.
DOS-1743 ( 09/08)
10
TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 1
Human Resources 2008 Year End Report
■ Civil Service : Remained compliant requirements
o Received approved payroll certification
o 2 new positions filled : Director of Code Enforcement , 2 yr temp Planner
o 1 resignation —Town 1 - resignation —SCLIWC 1 - retirement SCLIWC
o 2 vacant positions filled at SCLIWC
o Worked with management on personnel related issues
■ Personnel Committee and Employee Relations Committee staff support
o Consistent meetings with both committees each month
o Finalized discussion regarding 2007 salary survey
o Review and discussed employee satisfaction survey
■ Conducted follow up survey on 3 questions
o Discussed and recommended new policies :
■ Information Technology Policy
■ Birthday Program
■ Volunteerism Policy ( including Blood Donation leave )
■ Cell Phone Policy
o Finalized recommendation regarding creating Director of Code Enforcement
o Started discussion regarding Public Works Department restructuring
■ Town Hall management representative on Safety . Committee
■ Benefits Administrator —Health , Dental , Life , Long Term Disability , Short Term Disability ,
Flex Spending , Workers ' Compensation
■ Risk Manager — Commercial insurance coordinator
■ Payroll management and law compliance
■ Designed and organized management offsite meetings and retreat
■ Designed and coordinated staff training and picnic event and yr end lunch
■ Work with Brainteaser group for intermunicipal training opportunities
■ Member of TCCOG Health Benefit Consortium Subcommittee
■ Worked with Negotiations Team members on PWD collective bargaining
■ Bolton Point support
o Staff support to Personnel Committee — meets monthly
o Support to managers regarding personnel issues
o Advertised , organized and supported recruitment process for Water Treatment
Plant Operator and Instruments & Controls Mechanic/Operator
o Advertised Distribution Operator Trainee position (fill in Jan ' 09 )
o New employee orientations
o Budget work for 2009 salaries and benefits
2009 Priorities :
➢ Design Employee Satisfaction Survey
➢ Design Performance Management program to allow peer input — start Town Supervisor
then Department Heads
➢ Work w/ committee on Public Works Department restructuring
➢ Design and arrange supervisory training programs
o Performance Reviews
o Discipline and Documentation
TOWN BOARD MTG 027` 09 / 2009 ATTACHMENT # 1
1y
OF I T A .G E N D.A # 6
_ _ > TOWN OF ITHACA
tB 21 4� 215 N . Tioga Street, Ithaca, N .Y. 14850
� � www . town . ithaca. ny. us
TOWN CLERK 273- 1721 HIGHWAY ( Roads, Parks, Trails, Water &Sewer) 273 - 1656 ENGINEERING 273- 1747
PLANNING 273- 1747 ZONING 273 - 1783
FAX (607) 273- 1704
To : Herb Engman , Supervisor Town of Ithaca
Peter Stein , Councilperson
Pat Leary, Councilperson
Tee Ann Hunter, Councilperson
Bill Goodman , Councilperson
Eric Levine , Councilperson
Rich De Paolo Councilperson
From : Marnie Kirchgessner, Recreation and Youth Coordinator
2008 Annual Report
Student Work Initiative
Statistics for 2008
When I sent you this report in October I thought it was "complete" well I was wrong !
This was the fourth year of the Town operating the Student Work Initiative/Youth
Employment Program . The effort focuses on youth with little or no employment history
for training in a position in an area of their interest. Demand exceeded expectations
ending the year with 86 documented contacts from youth or their caregivers . .Since its
inception a process for the program has evolved. Individuals (caregivers or youth) contact
the Recreation and Youth Coordinator for information and are screened for residency in
the Joint Youth Commission Jurisdiction. If not a resident of the Town of Ithaca or the
Villages of Lansing and Cayuga Heights individuals are referred to appropriate
alternatives . County Youth Services coordinates a meeting of youth employment
resources to facilitate what can appear to be a complicated system due to different
funding streams . Once determined eligible, applicants are advised where forms can be
accessed and invited to meet for an assessment interview. Some youth will come directly
to Town Hall and are seen as availability of time permits .
The assessment process includes :
• Child ' s age and any work history to determine appropriateness of direct referral
to known available employment
• Resources/income to ascertain if federally funded employment program more
appropriate
• Ascertain youth ' s interest and skill level
• Determine availability and transportation requirements
• Develop plan with youth to address skill deficits i . e. interview skills, resume
writing, grooming, etc
When youth are coached all aspects of employment are discussed and youth encouraged
to inventory their strengths and interests for presentation at site interviews . Commitments
for placements are made
Statistics :
Age breakdowns :
05 06 08 05 06 08
13 years old - 1 0 0 16 years old - 11 16 21
14 years old — 12 8 13 17 years old - 4 13 12
15 years old - 6 10 24 18 years old - 2 4 6
Unknown - 15 11 7 Over 18 0 2 3
Municipality :
Town of Ithaca 52
Village of Cayuga Heights 10
Village of Lansing 6
Other 18
Disposition of Contacts 05 106 08 1 Ethnicity 05 06 108
Graduate of program/volunteer 12 18 30 Asian American AA 2 7 7
Current employee of Town 5 2 4 African American/Black B 6 11 10
Failed to complete assignment 0 1 4 Mexican M 0 1 0
Past participant referred to another job 4 1 Puerto Rican Hispanic/Latino 3 4 3
Was offered job & took 5 1 7 8 White W 191 38 63
Did not accept job 1 4 Unknown U 161 0 0
Unknown/ no follow-up 1 - 2 American Indian Al 0 0 0
Did not reside in JYC area 3 8 13 Biracial BR 5 3 3
Qualified for other program 1 7 8 Other O 0 0 0
Did not follow up after initial contact 16 110 6
Did not complete process 3 4 2 Males 261 38 34
Under Age of 14/over 19 1 2 1 Females 24 26 52
Currently pending 2 1 3 Unknownspoke to parent 1
51 64 86 Total 51 64 86
Total
Network referrals to Town 2 2 14
Site determination
This year the program had youth at 22 different locations including public works and
town hall . Fourteen of these sites were new to the program this year and with that it
seemed there were more issues with time cards then in the past. To address that Connie
Clark who completes the town payroll and I met so I could develop a communication tool
for sites . IC student Intern Danielle Schmoyer also assisted with a site evaluation
instrument to provide feedback on how the program might be improved . Connie also
identified the need for a work term "completion" letter as there was some confusion
about youth being "recalled" after we had notified civil service the youth was done.
As the program grows we continue to learn and build management strategies . A total of
3 ,060. 25 hours were worked in the 2008 pay year.
Results of Post Program Evaluation Summary
In order for the Town of Ithaca to continue to provide optimal quality services,
youth are ask for their feedback as a member/participant of the SWI ( Student Work
Initiative) .
Employment sites. Town of Ithaca DPW — 4 Town of Ithaca — I
Gorges Web Sites — I Lifelong — 2 University Photography -
1 . How did you hear about the program ?
Relative- 3
School - 2
Friends- 2
Newsletter/ Website- 0
Other- 2
2. What knowledge , skills , and abilities have you learned at this job
site?
• Working in groups
• Became more knowledgeable about the employment process
• Staining, painting, mulching, weed whacking, planting grass, etc.
• Computer skills
• Adobe Photoshop and Adobe Illustrator
• Communication (answering phones, socialization skills)
• Filing and organization
• Working with building permits
• The ability to see things from a clients perspective to maximize
customer satisfaction
• Following a schedule
• How to use job specific equipment (maintenance equipment,
cameras, software, etc)
• How to make coffee
1 . How will working at this job help you in the future?
• Helped develop a good work ethic
• Experience working with other people in a team
• Taught me how to use equipment
• Experience in a professional work setting
• Developed design techniques that can be applied in the future
• Started to develop a network of people that can be used as
references
• Improved communication skills
2 . Have you made new friends? Extended your network?
# Yes- 8
# No- 0
# Maybe- I (" Not really, I was the only person there my age"- still a
network was developed)
3 . What was most of your time at work devoted to?
• Staining, ground maintenance, mulching, mixed with various small
projects
• Doing work orders on the computer
• Designed and created two fliers using Adobe Photoshop and
Illustrator.
• Answering phones and running errands
• Attended lots of "tabling events " (provided people with information
about Lifelong)
• Being sent out with a camera and taking photographs
• Filing, copying, importing data, running mail , and other office tasks
4. Would you recommend this experience to anybody else?
Yes- 8
No- 0
Maybe- I (" If you really want to go into a career in photography
then yes. But if photography is just a hobby it is not as easy as just
stop and shoot photos. ")
Please feel free to add any additional comments :
• "Thank you so much, I have a great time ! "
• "The job I had at Lifelong was ` learn as you go ' . There ' s a lot to remember but
everyone is wonderful . They are patient, understanding, and always make you feel
appreciated. "
• "I LOVED the program . Thank you for the opportunity. "
Work sites were also requested to evaluate the program from their perspective. Eight
sites responded and all were positive about the program staff support and the youth. All
would recommend the hiring of youth to other employers and enjoyed working with
Town and the youth.
As if that wasn' t enough after attendance at Whole Community Project meetings I
learned of a grant opportunity through the federal Safe Walkways to School Program .
I completed the process and the Town was awarded $ 323 ,000 to construct a walkway on
Warren Road. This grant requires a supporting education program the development of
and timeline for I immediately began work on. In 2008 1 was extremely fortunate to
establish and build on relationships for sources of college students . Three, Melissa
Moser, Laura Komar, and Greg Colucci worked with me on the development of a Health
Passport project for use encouraging young people to walk to school and become
acquainted with their neighborhoods . Town youth attend at all 8 elementary schools in
the ICSD and although the grant focuses on Northeast (and Dewitt) testing the concept
lead to my completing Step up to Health Training and an application for an ACHIEVE
Community grant. These grants are awarded by the National Parks & Recreation
Department (funding comes from the Center for Disease Control) to address increasing
rates of obesity and related diseases. The concept is to promote the relevancy of parks
facilities and programs in addressing healthy lifestyles . Only 10 communities nationwide
will be selected yet the effort was a worthy investment as blue print for future
collaborations to enhance our citizen' s quality of life. Clearly sustainability embraces a
larger vision of what creates a community beyond just physical attributes.
As reported monthly I attend regularly scheduled meetings on topics related to my work
as Recreation & Youth Coordinator. I 'm regularly networking to be aware of resources to
� Y g
benefit residents of the Town and public inquires . Racial socio-economic tension exists
at the high school and affects our youth. I attended Forums at the History Center on the
historical roots of the issue and became involved with transportation equity task force.
I also attended department of Justice speak outs . The community response is the re-
establishment of a Youth Council at lYB (Ithaca Youth Bureau) and I will be monitoring
it closely to determine its value. The Town has committed $ 1 ,000 of appropriated
program money towards the effort . Similarly this May a "youth" Conference is planned
where the Town may present . Likewise I attend meetings of the Aging Services Network
and Health Planning Council when topics appear potentially useful for addressing pubic
concerns or inquiries.
Events and Programs
Adopt-a-park continues to grow slowly yet two new groups expressed interest this winter. An
eagle scout project will be completed at Eastern Heights Park this spring complemented the new
play ground and the Don TenKate Memorial . The Note card project was conceptually well
received and provided the Town with excellent publicity. I will be tracking sales for my February
report . Before Christmas all "costs" had been recovered and the concept was translated into
"Thank you" cards for the memorial funds established this winter. The Town sponsored a girls
softball team for a new league again with appropriated program funds . The Town hosted a highly
successful and well received Valentino Field Dedication. Similarly the Tutelo Park festival has
morphed into Native American Homecoming Festival whose success appears to have out grown
the site. As required work activities for 2009 will curtail the Town ' s involvement event
management tools were created with the assistance of IC intern Dani Schmoyer. Staffing
continues for neighborhood association meetings primarily West .Hill.
Goals for 2009
• Maintain quality Student Work Initiative program; determine and execute a
strategy for managing increased demand.
• Support all aspects for opening of Community Garden on or about May 1 ,
2009 ; lead student effort to facilitate project and identify ongoing leadership
to maintain same; identify and actualize community building activities .
• Develop and execute Safe Routes to School education grant requirement at
Northeast Elementary and Dewitt Middle Schools including mandatory data
collection and entry. Continued program management and communication
efforts
• Persist in resource identification and application to support work endeavors .
(i . e. Grant applications To Tourism Board, Rotary & Sustainable Tompkins)
• Coordinate events such as Don Ten Kate Memorial Park opening, Community
Garden/ Town Agriculture Celebration. Etc. )
• Continued timely and effective response to public inquiries .
• Maintain attendance at work related meetings and trainings .
TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 2
AGENDA # 7
TOWN OF ITHACA COURT
DAVID L. KLEIN, TOWN JUSTICE
215 N. TIOGA STREET
ITHACA, NY 14850
February 2 , 2009
RE: YEARLY REPORT
TOWN OF ITHACA COURT
DAVID L. KLEIN , TOWN JUSTICE
Activity for Justice Klein' s part of the Town of Ithaca Court for 2008 is as follows :
Number of cases closed : 2180
Number of Cases opened : 2762
Arraignments for other Courts 17
Charges Transferred to T. C . County 15
Pending Cases - (Includes Scofflaws) 2850
FINES AND FEES
Criminal, Motor Vehicle $ 123 ,395 .00
NYS Surcharges $ 70,365 .00
Civil Charges $ 2,058 .00
Bail Poundage $ 169 .50
TOTAL REMITTED TO TOWN OF ITHACA $204,987 .50
Bail Received $ 9800.00
Bail Forfeited $ 4350.00
ADDITIONAL ACTIVITIES
Arrest warrants and Bench warrants issued ; search warrants issued; orders
of protections issued ; conditional discharges; probation inquiries and
documentation; jail terms; bench trials; jury trials; motion hearings; felony
preliminary hearings held ; small claims trials; summary proceedings and
warrants of evictions; arraignments for other courts; certificates of
dispositions ; case researching; processing of scofflaws; decisions written;
legal research, pre trial hearings , annual budget processes, implementing
on-line access to various web sites, prepare written decisions on individual
cases.
Respectfully submitte `
David L. Klein
Town Justice
TOWN OF ITHACA COURT
JAMES A. SALK, TOWN JUSTICE
215 N. TIOGA STREET
ITHACA, NY 14850
January 27, 2009
RE : 2008 ANNUAL REPORT
TOWN OF ITHACA COURT
JAMES A. SALK, TOWN JUSTICE
Activity for Justice Salk' s part of the Town of Ithaca Court for 2008 is as follows :
Number of cases closed : 379
Number of Cases opened : 722
Arraignments for other Courts 12
Charges Transferred to T. C . County 13
Pending Cases — (Includes Scofflaws) 2007
Judge Wallenbeck' s Scofflaws 238
FINES AND FEES
Criminal, Motor Vehicle $ 36 ,670 . 00
NYS Surcharges 233355 . 00
Civil Charges 3225 , 00
Bail Poundage 225 . 00
TOTAL REMITTED TO TOWN OF ITHACA $ 639475.00
Bail Received $ 19,750. 00
Bail Forfeited $ .0.
ADDITIONAL ACTIVITIES
Arrest warrants and Bench warrants issued ; search warrants issued; orders
of protections issued; conditional discharges ; probation inquiries and
documentation; jail terms; bench trials ; jury trials; motion hearings; felony
preliminary hearings held; small claims trials ; summary proceedings and
warrants of evictions; arraignments for other courts; certificates of
dispositions ; case researching; processing of scofflaws; decisions written;
legal research, pre trial hearings, annual budget processes, implementing
on-line access to various web sites, dictatio ano transcription of hearings
and preparing written decisions on all .
Res ' tf lly Litted,
Jame f . 1 , Town Justice
ti
TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 3
LoCEY & CA11 ILL , 1LeLC
hrinory .Square
309 South Franklin Street
.Syracuse, NY 13202- 1138
Tel, 31 &425- 1424
Fax, 315-425_ 1394
GREATER TOMPKINS COUNTY MUNICIPAL
HEALTH INSURANCE CONSORTIUM
INITIAL OVERVIEW MEETINGS WITH GOVERNING BODIES
WHY JOIN A CONSORTIUM?
For the smaller municipalities this is a common and easy question to answer. The Consortium set-up will
provide cost savings , protection , stability, and control .
In terms of cost savings, the reduction in costs will come from lower administrative fees, the
elimination of commissions, a more aggressive claims trend, elimination of insurance company
profits, and the ability to hold and invest excess funds in reserve accounts .
The protection is found in the same principle which is the foundation for an insurance company ,
the law of averages or law of large numbers . By being part of a large, credible pool of insured
members , the employer benefits from the spreading of risk. In a given year, one municipality
may have worse losses than the average and this result will be balanced with a municipality who
experiences better results than the average. Over the long-term, the annual increases are more
stable and more predictable .
In a Consortium, the Participants (Municipal Corporations) control the finances of the Plan as
through the Board of Directors they are charged with the development of the budget and
premium equivalent rates . This allows the Board of Directors to control the rate of increase and
the timing of the budget decisions . Currently , most Municipalities receive their health insurance
renewals in November or December for a January I " Renewal Date . This provides very little
time for negotiation and is well past the budget development process for most Municipal
Corporations . In the Consortium, Municipalities will be provided with regular financial reports
and budget projections . This will allow for decisions to be made well in advance of the local
governments budget development process .
In addition to the above, the Consortium will operate under the rules and regulations of the State of New
York Insurance Department which will provide regulatory oversight to the Consortium.
GOAL OF THE CONSORTIUM
The goal of the Consortium is to have the individual Municipalities pool their resources in an effort to
provide a health insurance plan or plans which is or are less costly than that which could be purchased by
each Municipality on their own .
CONSORTIUM MAKE- UP
The proposed Consortium structure is to include the County, City, Towns , and Villages located within
the geographical and political boundaries of the County of Tompkins, New York.
An Independent Consulting Firm
GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM
INITIAL OVERVIEW MEETINGS WITH GOVERNING BODIES
PAGE 2
OPERATING AGREEMENT
The Consortium will be operated under and governed by a Municipal Cooperative Agreement which will
be passed by resolution by each Participating Municipality . A draft of this Agreement has been sent to
each potential Municipality . In addition , this draft Agreement has been submitted to the State of New
York for their review and response . This Agreement provides the detail as to how the Consortium will
operate and what each Municipalities responsibilities and obligations will be to the Plan and to the
Consortium.
BENEFITS MODEL
The Consortium' s goal is to develop cost-effective medical benefit plan offerings which are equal to or
better than the plans of benefit currently being offered by each Municipality to their Active Employees
and Retirees . The Committee is working diligently to ensure there is no diminishment in benefit to the
covered members . These benefit designs will include indemnity-style plans, preferred provider
organization (PPO) style plans, some high deductible health plans, and Medicare-Retiree plans . Premium
equivalent rates will be established based on the estimated overall cost of operating the Consortium and
variances will be established to account for the risk differences associated with each plan design .
FINANCIAL MODEL
All premiums will be paid to the Consortium where the monies will be pooled and used to cover the
expenses of the Plan (paid claims, administrative expenses , insurances, legal fees , auditor fees , consultant
fees , and other related expenses) . Excess funds will be invested in various accounts to develop interest
earnings . All expenses , liabilities , and surplus funds will be "owned" by the Participating Municipalities
on a proportional basis .
WHAT DO YOU NEED TO DO?
At this point, we are asking each Municipality to become familiar with the Municipal Cooperative
Agreement and the concept of a Municipal Consortium for Medical Benefits . We will provide more
detail as to the exact benefits available and the premium costs once we have finalized the financial
review and the Tompkins County Council of Governments selects a qualified insurance company or third
party administrator for this most important project.
You can check-out additional information about the Consortium by going to the Tompkins County web-
site athtti2 ://www .tom]2kins-co .or and "clicking" the link for the Shared Services Health Benefit Study .
A significant amount of work has already taken place in the development of the Consortium. We will be
asking each municipality to join the Consortium by adopting the Municipal Cooperative Agreement by
Board Resolution between the months of May and July 2009 . In the meantime, please keep your eyes
open for more information about this exciting new venture .
We are available to address questions and issues as they arise . We would ask you to submit any inquiries
through your representative on the Tompkins County Council of Governments and we will address them
as needed .
We thank you for your time, cooperation , and patience as the Greater Tompkins County Municipal
Health Insurance Consortium continues its development . We will continue to provide you with updates
and information and we ask you to embrace the opportunity that is before you as we find a new way of
providing health insurance to your employees and retirees which will be more efficient and cost-
effective .
An Independent Consulting ]Firm
GREATER TOMPKINS COUNTY MUNICIPAL
HEALTH INSURANCE CONSORTIUM
FREQUENTLY ASKED QUESTIONS
Q. What will the process be for the Board of Directors to vote on matters ?
A. The Municipal Cooperative Agreement defines those matters which the Board of
Directors may act upon. For most items, a simple majority of the entire Board of
Directors is necessary to take official actions. However, there are several areas in
the Municipal Cooperative Agreement which require a "super majority" to be
approved. We have summarized those items which require approval by 2/s of the
entire Board of Directors, unless otherwise indicated :
1 . Section A(5 ) - Allowing membership to municipal corporations outside of
Tompkins County' s political and geographical boundaries .
2 . Section A(6) - Allowing a municipal corporation to re-enter the Consortium.
3 . Section D - All matters in which the weighted voting model has been invoked.
4 . Section G(3 ) - The removal or replacement of Officers of the Board of Directors .
5 . Section I - Selection of a Plan Administrator (insurance company or third party
administrator to provide plan administrative services) .
6 . Section K( I ) - Acceptance of the rate setting methodology and changes to the rate
setting methodology.
7 . Section 0 (2) - Early withdrawal by a Participant.
8 , Section P( 1 ) - Dissolution of the Consortium.
9 , Section P(2) (d) - Changes or Amendments to the Agreement.
10, Section P(3 ) - Expulsion of a Participant (this requires 75 % of the entire Board as
opposed to 2/3 of the entire Board) .
11 , Section S - Changes to the Agreement.
GREATER TOMPKINS COUNTY MUNICIPAL
HEALTH INSURANCE CONSORTIUM
WEIGHTED VOTING MODEL
Q. How are the number of votes determined for weighted voting?
A. The weighted voting process is defined on Page 4 of the January 22, 2009 Draft of
the Municipal Cooperative Agreement in Section D, Paragraphs 1 and 2 as follows :
D. WEIGHTED VOTING.
1 . Except as otherwise provided in this Agreement, any two or more voting
Directors , acting jointly, may require a weighted vote on any matter that
may come before the Board. In such event, the voting procedure set forth
in this Section D shall apply in lieu of any other voting procedures set
forth in this Agreement. Such weighted voting procedures shall apply
solely with respect to the matter then before the Board.
2 . For purposes of this Section D , each voting Director shall receive votes as
follows :
a. each voting Director representing a Participant with five hundred
(500) or fewer Enrollees shall be entitled to one ( 1 ) vote.
b . each voting Director representing a Participant with more than five
hundred (500) Enrollees shall be entitled to a number of votes
equaling the total number of votes available under subsection (a)
divided evenly by the number of Participants eligible under
subsection (b) of this section and rounded down to the nearest
whole number.
Example:
All 17 municipalities (County, City, Towns, and Villages) in Tompkins
County participate in the Consortium. In this example, the County and
City have more than 500 Enrollees and all other municipalities have less
than 500 Enrollees. As a result, we have 15 municipalities who are
given I vote each for a total of 15 votes, while the City and County share
a total of 15 votes (7. 5 each) rounded down to the nearest whole number.
Based on this example, the County would have 7 votes, the City would
have 7 votes and each remaining municipality would receive I vote each.
TOWN BOARD MTG 02 / 09 / 2009 . ATTACHMENT # 4
PROJECT ID NUMBER 617. 20 SEQR
APPENDIX C
STATE ENVIRONMENTAL QUALITY REVIEW
SHORT ENVIRONMENTAL ASSESSMENT FORM
for UNLISTED ACTIONS Only
PART 1 - PROJECT INFORMATION ( To be completed by Applicant or Project Sponsor)
1 . APPLICANT / SPONSOR 2. PROJECT NAME
Town of Ithaca Warren Road Walkway
3. PROJECT LOCATION:
Town of Ithaca Tompkins County
Municipality County
4. PRECISE LOCATION: Street Addess and Road Intersections, ,Prominent landmarks etc - or provide mao
Side of Warren Road between Hanshaw Road and Uptown Road
5. IS PROPOSED ACTION : 21 New ❑ Expansion ❑ Modification / alteration
6. DESCRIBE PROJECT BRIEFLY:
The project involves constructing a new walkway primarily along the east side of Warren Road between Hanshaw and
Uptown Roads (approximately 4 ,400 feet long ) . The new walkway would be +/- 6 feet wide and constructed within the
existing County road right-of-way . The project will also include installation of new concrete curbs, the relocation of
several utility poles , and the installation of a new storm sewer system .
The Town was awarded funding for this project through the Federal Safe Routes to Schools Program .
7. AMOUNT OF LAND AFFECTED:
Initially +/- 0 .6 acres Ultimately +/- 0 .6 acres
8. WILL PROPOSED ACTION COMPLY WITH EXISTING ZONING OR OTHER RESTRICTIONS?
❑✓ Yes ❑ No If no, describe briefly:
9. WHAT IS PRESENT LAND USE IN VICINITY OF PROJECT? (Choose as many as apply.)
21 Residential ❑ Industrial ❑ Commercial ❑Agriculture. ❑ Park / Forest / Open Space Other (describe)
Academic/Institutional Uses (BOCES , Dewitt Middle School , Northeast Elementary School , IC3)
10. DOES ACTION INVOLVE A PERMIT APPROVAL, OR FUNDING , NOW OR ULTIMATELY FROM ANY OTHER GOVERNMENTAL
AGENCY (Federal , State or Local )
Yes El If yes , list agency name and permit / approval:
Federal Safe Routes to Schools Program
11 . DOES ANY ASPECT OF THE ACTION HAVE A CURRENTLY VALID PERMIT OR APPROVAL?
❑ Yes � No If yes , list agency name and permit / approval :
12 . AS A RESULT OF PROPOSED ACTION WILL EXISTING PERMIT / APPROVAL REQUIRE MODIFICATION?
❑Yes ✓❑ No
I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE
Applicant / Sponsor Name Michael J . Smith , Environmental Planner Date : February 2, 2009
Signature A _dL?
If the action is a Costal Area, and you are a state agency,
complete the Coastal Assessment Form before proceeding with this assessment
Warren Road Walkway
PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town; Use attachments as necessary)
• Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law?
YES NO X If yes, coordinate the review process and use the full EAF.
• ill proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6
S NO X If no, a negative declaration may be superseded b another involved agency, if any.
IIC*, !Could proposed action result in any adverse effects associated with the following:
( Answers may be handwritten, if legible)
Cl . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production
and disposal, potential for erosion, drainage or flooding problems? Explain briefly:
See Attached
C2 . Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or
Neighborhood character? Explain briefly:
See Attached
C3 . Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or
threatened or endangered species? Explain briefly:
See Attached
C4. The Town 's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other
natural resources? Explain briefly: '
See Attached
C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly:
See Attached
C6. Long term, short term, cumulative, or other effects not identified in C1-05? Explain briefly :
See Attached
7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly:
See Attached
D. Is there, or is there likely to be controversy related to potential adverse environmental impacts?
YES NO X If yes, explain briefly:
E. Comments of staff , CB other attached. (Check as applicable.)
PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca)
Instructions: For each adverse effect identified above, determine whether it is substantial, large, important, or otherwise significant.
Each effect should be assessed in connection with its (a) setting (i.e. urban or rural) ; (b) probability of occurring; (c) duration; (d)
irreversibility; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material. Ensure that
the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address.
Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then
proceed directly to the full EAF and/or prepare a positive declaration.
X_Check here if you have determined, based on the information and analysis above and any supporting documentation, that
the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as
necessary the reasons supporting this determination. o� v
Town of Ithaca Town Board //t 1- ,7� ��,2�6 -mot
Name of Lead Agency Preparer' ignature( If differ qt from Responsible Officer)
Herb Engman, Supervisor
Name & title of Responsible Officer In Lead Agency /Si nature of ntributing eparer
41, (!. 2,-� DATE : � � � � O J
'g ature o ponsible icer in Lead Agency —° -��
n
PART II — Environmental Assessment :
Town of Ithaca — Warren Road Walkway
Warren Road between Hanshaw and Uptown Roads
Town of Ithaca Town Board
A. Action is Unlisted .
B . Action will not receive coordinated review.
C . Could action result in any adverse effects on, to or arising from the following_
Cl . Existing air quality, surface or groundwater quality or quantity, noise levels,
existing raffic patterns, solid waste production or disposal, potential for erosion,
drainage or flooding problems?
No significant adverse effects are anticipated relating to air quality, water quality or
quantity, noise levels, traffic, solid waste, or potential for erosion, drainage, or flooding
as a result of the proposed action.
The proposed walkway installation will involve modifications to the existing stormwater
system. Currently along the road are open ditches and stormwater is allowed to sheet
flow across the grass lawns and existing pavement. As part of the walkway project,
piping will be installed (approximately 3 , 500 feet) and the open ditches will be covered
allowing the walkway to be placed on top adjacent to the road . Curbing (approximately
4,200 feet) and catch basins will also be installed along the walkway to allow the desired
placement of the walkway within the right-of-way and to help collect stormwater. The
Town is considering using a type of porous pavement for the walkway surface and may
be installing infiltration trenches, if needed, to help mitigate stormwater runoff. The
Town of Ithaca Engineering Department will be designing the project and will prepare a
Full Stormwater Pollution Prevention Plan (SWPPP) .
The proposed walkway will allow the pedestrians who currently use the shoulder of
Warren Road to use a safer separated walkway. The existing road shoulder will remain
as a dedicated bikeway. There are no changes planned to the existing traffic lanes . The
construction of the project will involve construction traffic involving both exporting
excavation materials and importing various construction materials . This is anticipated to
be a short term impact occurring only during the construction of the walkway.
C2 . Aesthetic, agriculture, archeological , historic, or other natural or cultural
resources, or community or neighborhood character?
None Anticipated. The development of a walkway along Warren Road is anticipated to
be a positive addition to the residential neighborhood. Warren Road in this area is
heavily used by vehicles, bicycles, and pedestrians . All three uses share the existing
pavement and is not a safe pedestrian environment, especially for the children that use
s
that route to school . This -proposal would create a separate pedestrian walkway and allow
the shoulder of Warren to be used by the bicycles .
The project has been reviewed by the Field Services Bureau of the Office of Parks,
Recreation and Historic Preservation (OPRHP) in accordance with the New York State
Historic Preservation Act of 1980 . Based on the review, it is OPRHP ' s opinion that the
project "will have No Impact upon cultural resources in or eligible for inclusion in the
State and National Register of Historic Places".
C3 . Vegetation or fauna fish shellfish or wildlife species, significant habitats, or
threatened or endangered species?
None Anticipated . The proposed walkway would be constructed within the existing
Tompkins County road right-of-way on previously disturbed lands in an already
developed portion of the Town. The area proposed for the walkway consists primarily of
grass lawn along the shoulder of the road.
C4 . The Town' s existing plans or goals as officially adopted, or a change in use
or intensity of land or other natural resources?
None Anticipated. This section of Warren Road is zoned primarily Medium Density
Residential with a small section zoned Multiple Residence at the north edge of the
project.
The Town of Ithaca Transportation Plan (adopted July 9, 2007) includes Map I I titled
"Prioritized Pedestrian Corridor Needs" which shows Warren Road between Hanshaw
Road and the Village of Lansing boundary with the following recommendation: "Warren
Road has a shoulder that is marked for shared use by bicycles and pedestrians . If the
opportunity arises, separate bike and pedestrian facilities are warranted".
C5 . Growth, subsequent development, or related activities likely to be induced by
the proposed action?
None Anticipated,
C6 . Long term short term, cumulative, or other effects not identified in C 1 -05?
None Anticipated ,
C7 . Other impacts (including changes in use of either quantity or type of
energy)?
None Anticipated .
D . Is there, or is there likely to be, controversy related to potential adverse
environmental impacts?
• R
No controversy related to potential adverse environmental impacts is anticipated.
PART III. — Staff Recommendation, Determination of Significance
Based on review of the materials submitted for the proposed action, the proposed scale of
it, and the information above, a negative determination of environmental significance is
recommended for the action as proposed.
Lead Agency: Town of Ithaca Town Board
Reviewer: Michael Smith, Environmental Planner/ tj�
Review Date: February 2 , 2009
TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 4
- �G�yEATIO/y.y�s (. 1 l�/ L.F 1
CIL rye'
JJJ
m AN 12 2009
LL N
m
D 7i}Li/ td C? � l tHAi;A David A. Paterson
Governor
EW YORK STATE z PLANNING / ENGINEERING
sNew York State Office of Parks , carol Ash
Recreation and Historic Preservation commissioner
Historic Preservation Field Services Bureau • Peebles Island, PO Box 189, Waterford, New York 12188-0189
518-237- 8643
www. nysparks. com January 08, 2009
Michael J . Smith
Town of Ithaca
215 North Tioga St
Ithaca, NY 14850
Re : FHWA,DOT
Warren Rd Walkway--Safe Routes to School
Hanshaw Rd to Upton Rd/ITHACA, Tompkins
County
08PRO6019
Dear Mr. Smith:
Thank you for requesting the comments of the Field Services Bureau of the Office of
Parks, Recreation and Historic Preservation (OPRHP). We have reviewed the project in I .
accordance with the New York State Historic: Preservation Act of 1980 (Section 14 . 09 of the New
York Parks, Recreation and Historic Preservation Law). These comments are those of the Field
Services Bureau and relate only to Historic/Cultural resources: They do not include potential
environmental impacts to New York State Parkland that may be involved in or near your project.
Such impacts must be considered as part of the environmental review of the project pursuant to
the State Environmental Quality Review Act (New York Environmental Conservation Law
Article 8) and its implementing regulations (6. NYCRR Part 617).
Based upon this review, it is the OPRHP ' s opinion that your project will have No Impact
upon cultural resources in or eligible for inclusion in the State and National Register of Historic
Places.
If further correspondence is required regarding this project, please be sure to refer to the
OPRHP Project Review (PR) number noted above .
Sincerely,
yt� '
Rut
L . Pierpont
Director .
An Equal Opportunity/Affirmative Action Agency 4'3 printed on recycled Paper
TOWN BOARD MTG 02 / 09 / 2009 ATTACHMENT # 4 .
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