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HomeMy WebLinkAboutTB Minutes 2009-01-12 a� aF`rr,¢ Organizational and Regular Meeting of the Ithaca Town Board Monday, January 12 , 2009 at 5 : 30 p . m . 215 North Tioga Street, Ithaca, NY 14850 Agenda 1 . Call to Order 2 . Pledge of Allegiance 3 , Official Oath of Office administered to newly elected Town Board Members : Rich DePaolo and Tee-Ann Hunter 4 . Report of Tompkins County Legislature 5 . Report of Ithaca Common Council 6 . Report of Fire Commissioners (written report) 7 . 5 : 35 p. m. — Persons to be heard and Board. comments 8 . 5 : 40 p. m. — Public Hearing to hear public comment re : Extension of Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District Memorandum of Understanding with the City of Ithaca and the Board of Fire Commissioners until December 31 , 2009 or unless the parties mutually agree to different terms prior to such date 9 . Consider approval of Extension of Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District Memorandum of Understanding with the City of Ithaca and the Board of Fire Commissioners until December 31 , 2009 or unless the parties mutually agree to different terms prior to such date 10 . 5 : 45 p. m. — Public Hearing re : proposed Local Law Adding Certain Positions to the List of Town Employees Subject to the Annual Disclosure Statement Filing Required by the Town of Ithaca Ethics Code 11 . Consider Adoption of a Local Law Adding Certain Positions to the List of Town Employees Subject to the Annual Disclosure Statement Filing Required by the Town of Ithaca Ethics Code 12 . 5 : 50 p. m. — Public Hearing re : a proposed Local Law Amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation" , Regarding Senior Citizen 's Exemption . Proposed local law increases income limitations 13 . Consider Adoption of a Local Law Amending Chapter 239 of the Town of Ithaca Code , Titled "Taxation" , Regarding Senior Citizen 's Exemption Final - January 7, 2009 14 . 5 : 55 p. m. — Public Hearing re : a proposed Local Law Amending Chapter 239 of the Town of Ithaca Code , Titled "Taxation" , Regarding Exemption for Certain Disabled Persons with Limited Incomes . Proposed local law increases income limitations 15 . Consider adoption of a Local Law Amending Chapter 239 of the Town of Ithaca Code , Titled "Taxation" , Regarding Exemption for Certain Disabled Persons with Limited Incomes 16 . 6 : 00 p. m. — Public Hearing re : a proposed Local Law Amending Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code 17 . Consider SEQR re : a proposed Local Law Amending Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code 18 . Consider Adoption of a Local Law Amending Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code 19 . Consider Approval of 2009 Town Board Meeting Schedule 20 . Consider appointment of Deputy Town Supervisor 21 . . Consider appointment of the Town of Ithaca Planning Board Chair 22 . Consider appointments to the Town of Ithaca Zoning Board of Appeals - board member and alternate board member(s) 23 . Consider appointment of the Town of Ithaca Zoning Board of Appeals Chair 24 . Consider appointments to the Town of Ithaca Conservation Board 25 . Consider appointment of the Town of Ithaca Conservation Board Chair 26 . Consider appointment to the Town of Ithaca Planning Board 27 , Consider Supervisor's Board and Committee appointments 28 . Consider Town Board appointments of Citizen Advisory and Intermunicipal Committees 29 . Consider appointment of Town Historian 30 . Consider Confirmation of Arrangements and Appointment of Attorney(s) for the Town 31 . Discuss 2009 Association of Towns Resolutions and Consider designation of 2009 Official Delegate and Alternate Delegate for the New York State Association of Towns 2009 Annual Meeting 32 , Consider Agreement for the Expenditure of Highway Monies Final - January 7, 2009 4 33 . Consider Cell Phone Policy 34 . Consider Bus Pass Policy 35 , Consider Cancer Screening Policy 36 , Consider Resolution in Honor of Don Ten Kate 37 . Consider Consent Agenda Items a . Approval of Town Board Minutes of November 10 , 2008 and December 8 , 2008 b . Town of Ithaca Abstract c . Bolton Point Abstract d . Voucher deadlines for 2009 e . Cash management and investment policies and procedures f. Consider Approval of Records Disposition List g . Designation of Official Newspaper h . Designation of Official Depositories of Town Funds i . Official Bonds of Town Officers and Employees j . Holiday Tree Pickup k. Appointment — Bolton Point I . State Retirement reporting of hours 38 . Report of Town Officials 39 . Report of Town Committees 40 , Intermunicipal Organizations 41 . Review of Correspondence 42 . Consider Adjournment Final - January 7. 2009 Town of Ithaca Town Board Sign-In Sheet Meeting Date : Monday, January 12, 2009 Please Print your information — if you would like to receive Town Board Meeting Agendas in advance of meetings, please provide your e-mail address Print Name Print Address e-mail I � 12 .�c �lLr � l � �- ( lhAcA l)', S� � �tr (aca .►�4 - � � ; � t` � . .� .. ur TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Carrie Coates Whitmore , being duly sworn , say that I am the First Deputy Town Clerk of the Town of Ithaca , Tompkins County, New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: ADVERTISEMENT : PUBLIC HEARINGS : Considering the addition of certain positions to the list of Town employees subject to the annual disclosure statement filing required by the Town of Ithaca Ethics Code Considering a proposed local law entitled , "A LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE , TITLED `TAXATION ' , REGARDING SENIOR CITIZEN ' S EXEMPTION " Considering a proposed local law entitled , "A LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE , TITLED `TAXATION ' , REGARDING EXEMPTION FOR CERTAIN DISABLED PERSONS WITH LIMITED INCOMES " Considering a proposed local law amending Lakefront Residential Zoning requirements and adding related definitions in Chapter 270 of the Town of Ithaca Code Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , NY 14850 Date of Posting : Wednesday , December 17 , 2008 Date of Publication : Wednesday, December 31 , 2008 r - Carrie Coates V hifmore , First Deputy Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS) SS : TOWN OF ITHACA) Sworn to and subscribed before me this 31St day of Decemb r 2008 . A PAULETTE NEILSEN Notary Public, State of New York � No . 01 NE6 156809 Notary Qualified in Tioga County y P ublic Commission Expires December 4, 20 16 , r1 r r:E . Wednesday Decetnber 31, 2008 THE.ITHACA JOURNAL ~: TOWN .OF,ITHACA °. persons mteresfed •in' the =•'`NQTIC F - proposed local ,,law„ PUBLIC NEARINGS be -' heard •concermng the x� � 4 sanioand t 'NOTICE IS. HEREBY GIV FURTHER .NOTICE , IS ,EN that the, Town Board' of ,HEREBY zGIVEN, that upp oe ;the Town, of " Ithaca " will request assistance if e -, ' old+ the -followmggpubhc provided'+ t persons �witfi; , leanngs , on Monday,;;Jan special needs . Persons de- ` ,1 fuary 12; _2009 at::its , Or- 'smng ' assistance lust:. `' gamzational and , Regular make a} request ,to,ti<the< I, eting bfahe Town:Boor Towri Clerk Rnoi less - than' l ;in the:,Tov, n tHalh 'located 48 Hours prior: to the time dt 215.`. North Tioga Steet of the' pu i blic hearing ' t Ithaca NY r {r ;'- KarerS M ,Billingst *' i 11 4 Town Clerk � ; ;5 45 p `m 'for'tf a pug , Dated ` + , " ry se of ;considering,;°=the Y-December 17, 2008- .;= addition' of certain' -pose Publish = l p btions to the list ofpTowni;em December 31 , 2008 .,n:,.: ..; � ployees subject to tfie ;,an . moat disclosure staternent 'r filingg re uired byy IL, e y of Ithaca'Ethics Code; 5 50 'p.m for the pur- ? t'pose of .°considefingl the ` ddo lion of'a locaHaw`en- tfitle� "A': . LOCAL;'' LAW ! AMENDING ' CHAPTER'r 8239 OF THE, -TOWN 0F'a :.ITHAGA ',CODE -;TITLED`! "TAXATION";`< REGARD SING SENIOR' CITIZENS + EXEMPTION" I 'Said,! AnSendment would .crease the :iri ome hni $28 000 for those over the age of 65 years in of der to receive- a 50 o re- duction m ;:taxable Gglue; End mcrease 'the maximum - lmcomei level `F eligibility" to $36 399; :foi a 5 0 a * re ucpon . , mtaxable_vgluei based on NYS Real Pr- l5r P, rrifyy 5:55 p m.v fo i the pur- : pose: rot `consideri 'n'g. 'tfiea !ado honofa'localslaw.'en- titled "A - LOCAL xIA1N. AMENDING u;" CHAPTER 239 OF THE. TOWN, F,' ITHACA CODE TITLED S "T_'AXATION REGARD= ING EXEMPTIONt - FOR' hCERTAIN DISABLED PER- SONS WITHr''LIMITED`IN- COMES" ;Said AAn'ierid-;' merit would "%increase` diet ! income Iimittb-$28,000�inj order to a receive 50% 4_1 dudion m taxable rvalue; Y , 2. : j and increase; t♦'te -maxi mum pric'o"me Ieveli=for+fieligibility' ;to $36 399for�a re y <.duction min �=taxable �valueS; ,based on NYSjRealrPro erty!.Tax P. r d000p m for fhe ,pur pose, of considenng a rat Pposed local lbw amending. . akgfront Residential ' Zon' mgrrequirements' andsadd'- ng( ' related def1,itons 'in ;Chapter 27Q of=the Town;' `o.f haca Code ' Copies of the proposed, local .laws are or file mthe Town Clerk's';' Office ^ qt � North Tioga Street; Ithaca NY and available° " ` for review during normal '" business • hours; Monday, through Friday `8 00 a to 400p° m , and ` FURTHER NOTICE ., ;IS HEREBY - GIVEN - that . .att such! time and „ Place ally TB Final 11122009 Pg 1 $ °F '� , Organizational Meeting of the Ithaca Town Board Monday, January 12 , 2009 at 5 : 30 p . m . TO 215 North Tioga Street, Ithaca, NY 14850 Present Herb Engman , Supervisor; Pat Leary , Councilwoman ; Peter Stein , Councilman ; Eric Levine , Councilman ; Bill Goodman , Councilman ; Tee -Ann Hunter, Councilwoman ; Rich DePaolo , Councilman . Staff Karen Billings , Town Clerk; Fred Noteboom , Highway Superintendent ; Dan Walker, Town Engineer; Jonathan Kanter, Director of Planning ; Bruce Bates , Director of Code Enforcement ; Judy Drake , Human Resources Specialist ; Susan Brock , Attorney for the Town . Others Krisy Gashler, Ithaca Journal ; Syl Kacapyr, Cayuga Radio Group . Call to Order Supervisor Engman called the meeting to order at 5 : 37 p . m . and led the assemblage in the Pledge of Allegiance . Supervisor Engman opened the meeting by notifying the board and public of the passing of Don Ten Kate and Dani Holford . He spoke highly of Don and Dani and noted how much they will be missed by the Town . Agenda Item No . 3 = Official Oath of Office administered to newly elected Town Board Members : Rich DePaolo and Tee-Ann Hunter Ms . Billings administered the Oath of Office to Councilwoman Hunter and Councilman DePaolo , Agenda Item No. 4 = Report of Tompkins County Legislature Legislator Mike Koplinka- Loehr came before the board and gave his report . He highlighted meetings the County Legislature was having with State representatives regarding proposed State budget cuts . The County is also holding union negotiations for white collar and corrections employees . Councilman DePaolo mentioned that he read in the paper that there were developments regarding the Coddington Road dispute ; he wondered if the County had determined a course of action . Legislator Koplinka- Loehr explained the County is proceeding with the project , but needs to get owner by owner right-of way designations . TB Final 111212009 Pg 2 Supervisor Engman commented that the Town has water, highway , and trail projects that it would like to do but doesn 't have the resources to do them . He asked that the County notify the Town of opportunities for project funding . Legislator Koplinka- Loehr thought Ed Marx would be the best person to contact for that . Councilman Stein asked if the County was expecting cuts to its budget and what percentage of the budget would fall because of State cutbacks . Legislator Koplinka- Loehr expected cuts and offered to give Councilman Stein a copy of the County letter to the State regarding the impacts State budget cuts would have on Tompkins County . He thought 2 %-3% of the County' s budget could be impacted . Supervisor Engman thanked Legislator Koplinka- Loehr for his report . Resolutions of Condolences Supervisor Engman read the resolutions of condolences for Don and Dani to those assembled . Agenda Item No . 6 - Report of Fire Commissioners (written report) — See Attachment #1 Supervisor Engman directed the board ' s attention to the written report in their packets and asked if they had any questions . There were no comments or questions regarding the report . Agenda Item No . 7 - 5 : 35 p . m . — Persons to be heard and Board comments Supervisor Engman solicited comments from the public . There were none . He then solicited comments from the board . Supervisor Engman commented that this is the organizational meeting of the board and there are several procedural items the board needs to pass . There were no comments from other board members . Agenda Item No . 8 - 5 : 40 p .m . — Public Hearing to hear public comment re . Extension of Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District Memorandum of Understanding with the City of Ithaca and the Board of Fire Commissioners until December 31 , 2009 or unless the parties mutually agree to different terms prior to such date Supervisor Engman opened the public hearing and solicited comments from the public . With no members of the public addressing the board , Supervisor Engman closed the public hearing . Agenda Item No . 9 - Consider approval of Extension of Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District Memorandum of Understanding with the City of Ithaca and the Board of Fire TB Final 111212009 Pg 3 Commissioners until December 31 , 2009 or unless the parties mutually agree to different terms prior to such date= See attachment #2 Supervisor Engman directed the board 's attention to the resolution in their packet and asked for a motion . Councilman Stein moved and Councilwoman Hunter seconded . Councilman DePaolo commented that the fire reports are really detailed , but the reports do that indicate who is doing what and where . He said it is hard for him to determine as a Town councilperson how the services are being used . He wondered if a change could be made to the monthly report that would give the board an idea geographically of where the call is coming from . Supervisor Engman thought it was feasible and said he would check into it . He then called for a vote—carried unanimously. TB RESOLUTION NO. 2009=001 Authorizing the Town Supervisor to Sign the Extension of the Memorandum of Understanding with the City of Ithaca and the Board of Fire Commissioners for Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District WHEREAS negotiations for a new fire contract with the City of Ithaca and the Board of Fire Commissioners are ongoing; and WHEREAS the current Memorandum of Understanding expires December 31 , 2008; NOW, THEREFORE, BE IT RESOLVED that the Town of Ithaca Town Board approves the Extension of Memorandum of Understanding with the City of Ithaca and the Board of Fire Commissioners until December 31 , 2009, or unless the parties mutually agree to different terms prior to such date, for Fire Protection and Emergency Medical Services in the Town of Ithaca Fire Protection District; and BE IT FURTHER RESOLVED that the Town of Ithaca Town Board authorizes the Town Supervisor to sign the memorandum of agreement on behalf of the Town. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. Agenda Item No. 10 = 5 : 45 p. m . - Public Hearinq re : proposed Local Law Adding Certain Positions to the List of Town Employees Subject to the Annual Disclosure Statement Filing Required by the Town of Ithaca Ethics Code TB Final 111212009 Pg 4 Supervisor Engman briefly explained the local law to those present . He then opened the public hearing and solicited comments from the public . Joe Wetmore , Chair of the Ethics Board , came before the board and encouraged them to pass the proposed local law. He explained that the Ethics Board expanded upon the list of individuals required to file an annual Ethics Disclosure Statement to include everyone who has potential decision making power. He also thought filling out the form reminds the individual filling it out of potential conflicts they may have . Councilman DePaolo noted that the Ethics Disclosure Statement requires an individual to disclose if they own more than 10% of the outstanding stock of a particular company and the SEC requires disclosure at 5% through the filing of a 13D . He wondered why the perimeters are less stringent than the Federal Government . Mr. Wetmore explained that this what is required by the Town 's Ethics Law . The Ethics Board has been looking at possible changes to the law, and the changes in the form are stylistic to make it easier for individuals to fill out . With no other persons wishing to address the board , Supervisor Engman closed the public hearing . Agenda Item No . 11 - Consider Adoption of a Local Law Adding Certain Positions to the List of Town Employees Subject to the Annual Disclosure Statement Filing Required by the Town of Ithaca Ethics Code Supervisor Engman directed the board ' s attention to the revised resolution handed out to them at the meeting . Ms . Brock gave a brief overview of the changes to the resolution . Supervisor Engman then asked for a motion . Councilman DePaolo moved and Councilman Stein seconded . Supervisor Engman solicited comments . Councilman Stein stated that he has experience through Cornell University with the conflict of interest form and found the most difficult problem was getting people to fill out the form . He said that he noticed a huge change when the University allowed the form to be filled out on the web . He suggested that the form be made available on - line for people to fill out . With no further comments or discussion , Supervisor Engman called for a vote . Carried unanimously . TB RESOLUTION NO. 2009-002: CONSIDER A LOCAL LAW REVISING THE POSITIONS IN THE LIST OF TOWN OFFICIALS AND EMPLOYEES SUBJECT TO THE ANNUAL DISCLOSURE STATEMENT FILING REQUIREMENT IN CHAPTER 32 OF THE TOWN OF ITHACA CODE WHEREAS, the Ethics Board of the Town of Ithaca has recommended changes to Chapter 32 of the Code of Ethics of the Town of Ithaca Code, and TB Final 111212009 Pg 5 WHEREAS, it was determined that certain employee classifications of the Town of Ithaca, previously exempt from submitting an annual disclosure statement, were job positions of responsibility signifying a need for listing additional titles/jobs within the scope of the Ethics Disclosure, and WHEREAS, when the Ethics Board consulted with the Supervisor's Advisory Committee, while it was considering recommending certain changes to the Ethics Disclosure, the Supervisor's Advisory Committee recommended adding Code Enforcement Personnel to the list of those having to file an Ethics Disclosure Statement, and WHEREAS, the Ethics Board then met with the Town 's Attorney, Susan Brock, for further refinement of the Code, and WHEREAS, the suggested changes were then submitted to the Operations Committee of the Town of Ithaca, with the final dispo"sition being submitted in this legislation, and WHEREAS, the Town Board has reviewed the above-described proposed local law at its meeting on January 12, 2009, and WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on January 12, 2009 at 5:45 p. m. to hear all interested parties on the proposed local law entitled "A LOCAL LAW REVISING THE POSITIONS IN THE LIST OF TOWN OFFICIALS AND EMPLOYEES SUBJECT TO THE ANNUAL DISCLOSURE STATEMENT FILING REQUIREMENT IN CHAPTER 32 OF THE TOWN OF ITHACA CODE'; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and WHEREAS, pursuant to the New York State Environmental Quality Review Act ("SEQRA ') and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of the proposed local law is a Type II action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment, " and thus this action is not subject to review under SEQRA, NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW REVISING THE POSITIONS IN THE LIST OF TOWN TB Final 11122009 Pg 6 OFFICIALS AND EMPLOYEES SUBJECT TO THE ANNUAL DISCLOSURE STATEMENT FILING REQUIREMENT IN CHAPTER 32 OF THE TOWN OF ITHACA CODE", a copy of which is attached hereto and made a part of this resolution and it is further RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED: Councilman DePaolo SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 12 = 5 : 50 p . m . - Public Hearing re : a proposed Local Law Amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation " , Regarding Senior Citizen ' s Exemption . Proposed local law increases income limitations Supervisor Engman opened the public hearing and solicited comments from the public . With no one interested in speaking , Supervisor Engman closed the public hearing . He then gave a brief overview of the proposed local law . Agenda Item No . 13 = Consider Adoption of a Local Law Amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation " , Regarding Senior Citizens Exemption Councilwoman Hunter moved and Councilman DePaolo seconded . Supervisor Engman called for discussion . Councilman DePaolo wondered if the senior citizen exemption and the disability exemption could be combined . Ms . Brock explained that a property can receive one exemption or the other, but not both . With no further discussion , Supervisor Engman called for a vote . Councilman Stein abstained due to a conflict of interest . Motion declared to be carried . TB RESOLUTION NO. 2009=003: Adopt a "Local Law Amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation, " Regarding Senior Citizens Exemption " WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on January 12, 2009 at 5:50 p. m. to hear all interested parties on a proposed local law entitled " Local Law Amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation, " Regarding Senior Citizens Exemption "; and TB Final 11122009 Pg 7 WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, pursuant to the New York State Environmental Quality Review Act ("SEQRA ") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board of the Town of Ithaca that adoption of this local law is a Type 11 action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment, " and thus, adoption of this local law is not subject to review under SEQRA, NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "Local Law Amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation, " Regarding Senior Citizens Exemption ", a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that, the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED: Councilwoman Hunter SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, abstain; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried. Agenda Item No . 14 = 5 : 55 p. m . - Public Hearing re : a proposed Local Law Amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation " , Regarding Exemption for Certain Disabled Persons with Limited Incomes Supervisor Engman opened the public hearing and solicited comments from the public . There being no one , Supervisor Engman closed the public hearing . Aqenda Item No . 15 = Consider adoption of a Local Law Amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation " , Regarding Exemption for Certain Disabled Persons with Limited Incomes Councilman Stein moved and Councilwoman Hunter seconded the proposed resolution . There being no discussion , Supervisor Engman called for a vote . Carried unanimously . TB Final 111212009 Pg 8 TB RESOLUTION NO. 2009w004 & ADOPT A LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE, TITLED "TAXATION", REGARDING EXEMPTION FOR CERTAIN DISABLED PERSONS WITH LIMITED INCOMES WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on January 12, 2009 at 5:55 p. m. , to hear all interested parties on a proposed local law amending Chapter 239 of the Town of Ithaca Code, Titled "Taxation " regarding exemption for certain disabled persons with limited incomes; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, pursuant to the New York State Environmental Quality Review Act ("SEQRA ") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board of the Town of Ithaca that adoption of this local law is a Type 11 action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment, " and thus, adoption of this local law is not subject to review under SEQRA, NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "LOCAL LAW AMENDING CHAPTER 239 OF THE TOWN OF ITHACA CODE, TITLED "TAXATION '; REGARDING EXEMPTION FOR CERTAIN DISABLED PERSONS WITH LIMITED INCOMES a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that, the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. ; TB Final 111212009 Pg 9 Agenda Item No . 16 - 6 : 00 p. m . - Public Hearing re : a proposed Local Law Amending Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code Supervisor Engman opened the public hearing and solicited comments from the public . Mary Shelly, representing the West Shore Homeowners Association , came before and encouraged the board to pass the proposed local law as drafted . She stated that the Association appreciates all the hard work that has gone into the local law, but hoped the board would pass the law so that it could be done with . With no other persons interested in speaking , Supervisor Engman closed the public hearing . Agenda Item No. 17 - Consider SEQR re : a proposed Local Law Amending Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code- See attachment #3 and #4 Councilman Goodman moved and Councilman Levine seconded the SEAR resolution . Councilman DePaolo noted that there was a contradiction in the EAF . He directed the board ' s attention to page 4 , number 13 and page 17 , number 13 . He thought that item 13 on page 4 should be marked yes so that it does not contradict item 13 on page 17 . The board agreed . With no further discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-005: SEAR: Proposed Local Law Amending the Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code WHEREAS, this action is the enactment of a local law amending the Lakefront Residential Zoning requirements and adding related definitions in Chapter 270 of the Town of Ithaca Code; and WHEREAS, said proposed local law would, among other things, include definitions for the main terms expressed in the Lakefront Residential Zone regulation, extend maximum allowable dock lengths from 30 feet to 50 feet, begin dock length measurements from the Ordinary High Water line, increase the maximum allowable dock surface area from 300 to 350 square feet, limit the size of boatlifts, permit roofs on boatlifts, permit accessory storage structures within 10 feet of the shoreline, and clarify sections of the existing regulation; and WHEREAS, this is an Type I Action for which the Town of Ithaca Town Board is acting as Lead Agency in environmental review with respect to the enactment of this local law; and TB Final 111212009 Pg 10 WHEREAS, the Town Board, at a public hearing held on January 12, 2009, has reviewed and accepted as adequate the Full Environmental Assessment Form, Parts I and II for this action, prepared by Town Planning staff; RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, an Environmental Impact Statement will not be required. MOVED: Councilman Goodman SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. Agenda Item No . 18 = Consider Adoption of a Local Law Amending Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code The proposed resolution was moved by Councilman Goodman seconded by Councilman Levine . Councilwoman Leary asked about the recommendation from the County recommending no more than 40-feet in length or a water depth of 6 -feet , which ever comes first . This could conceivably allow a deck longer than the 50-foot length the Town is proposing if there is a problem with the depth of the water. Discussion followed with Members pointing out that the limit is 40 feet or 6-foot depth , whichever comes first . Councilman Stein said he was annoyed that the County waited until this point to suggest an alternative so late in the process . Ms . Brock stated that they had made the suggestion informally in their previous comments . Councilman Goodman stated that the Committee had looked extensively at the suggestion and researched other localities as well and the complexities of determining where and how to measure the depth of water and from what point on the shore to begin . These considerations had the Committee deciding that it was better to set a maximum foot length limit with the possibility of a variance , if a situation occurred where a dock longer than the 50-feet to tie a boat up . The second suggestion from the County regarding parallel or "T' s" off a dock is addressed by the maximum square footage limit to control the overall size of the surface area . TB Final 111212009 Pg 11 Supervisor Engman commented that he has consistently stated , both in Codes and Ordinances and at Town Board meetings , that the amendments were quite generous and extending the limits did not take into consideration lake residents who do not own a boat or a large boat because the extensions can affect their views from their properties as well as the general public 's view and use of the shoreline . Supervisor Engman went on to offer "for the last time an amendment to put the dock length at 40-feet and total square footage at 320-feet" , which would mean an allowable dock up to 8-feett " by 40- feet , which would total 320-square feet . Councilman DePaolo seconded the amendment . Discussion followed . Councilwoman Leary asked Supervisor Engman for his reasoning for his numbers and he responded that the 320-square foot figure is the square footage of an 8-foot by 40- foot dock . Councilwoman Leary commented that the different lengths and styles she saw while touring the lake were remarkable as well as where docks were measured from could make a dock look longer or shorter. She thought it was a complicated issue . Councilwoman Leary asked the Board what their thoughts were and if this amendment was added , where there more amendments to be made . Supervisor Engman stated that he was not looking to add any other amendments . Councilman Goodman spoke against the amendment , stating that this has been going on for a number of years and mentioned again the survey results from the West Shore Homeowners Association . He quoted some figures ; 70 parcels on the west side and 30 parcels on the east side for a total of 107 , 99 of which already have docks and only 3 parcels are vacant . There were only 14 responses from the Town of Ithaca and their responses showed that this is not a big concern for people who live on the lake . Most have their docks already and half the docks are over 40-feet already . It comes down to personal aesthetics and another month should not be used bringing it back to committee and then back to the Board . Councilman Levine agreed with Councilman Goodman . He felt this would be the proposed law as submitted would be the most restrictive ordinance on the lake . He also felt there has been a tremendous amount of research and time put into it and that the 50-feet was a compromise . He thought the law had gone back and forth too many times . He felt it is a good compromise as it is . Supervisor Engman stated that his proposed amendment would not necessitate sending it back to Committee ; it would be amend the proposed law and be passed this evening . Councilman Stein stated that he had not heard anything to change his mind about going forward with what the Committee has recommended , but he noted that there was a person in the audience who wanted to address the topic . Supervisor Engman responded that the public hearing (s) had already been held and this was the time for the Board to act and deal with it . Councilman DePaolo commented on Councilman Goodman `s statements . He wondered if the existing docks were to be lost due to natural events , would the re-built docks have grandfathered rights to be re - built exactly as before or would they have to conform to the new law. He also asked about the definition of the ordinary high -water TB Final 11122009 Pg 12 line as it relates to the length of a dock . It makes a difference because bulkheads or retaining walls would allow people to build even farther. He also noted that given the season , it would probably not impact anyone 's building plans if the law had to go back to Committee . Councilman Levine noted that amending the law would require another public hearing . Councilwoman Leary again tried to canvass the Board about what would happen if the amendment was made . Would everyone agree to that and move it forward or not? Councilman Levine responded that close to half the docks are over 40 feet right now , and he feels it is unfair to hold people to a smaller dock than their neighbors just because they didn 't build one bigger in the first place . He also reiterated that Staff had put a lot of work and research into this and they recommended the 50-feet based on the research of surrounding municipalities and the Town . Councilman Stein commented on the retaining wall issue , saying that although he could understand what Councilman DePaolo was saying , he wondered how it would/could be enforced ? The way the measuring is done in the law may not be perfect , but it is the only practical way to do it . Councilwoman Hunter expanded on the theory , asking what would happen if someone built themselves a retaining wall in order to have a longer dock . She wondered if that was possible . Mr. Kanter stated that the Army Corp of Engineers had strict guidelines beyond the Town regulations and he felt it would be hard to build a retaining wall far out from the shoreline . Councilwoman Hunter asked for clarification and Mr. Kanter and Mr. Walker gave examples to try and explain the definition of high -water mark . The problem is interpretation and even what season the high water mark is measured in . Councilwoman Hunter then commented that while most properties have docks , the sizes and lengths of the docks and the types of hoists are different . She feels that the Board can not count on people to self- regulate and if every property built-out according to this law , she hoped the residents of the west shore would be happy . She thought it would be a huge impact . Councilwoman Hunter stated that she also had an issue with the utility sheds and the setback allowances . Councilman Stein said it was hard to judge the impact , but it has gone back and forth and nothing he has heard convinces him that the previous discussions held by both the Town Board and the Committee is wrong . He would stick with the Committee 's recommendation and law as submitted . Councilman Goodman reminded everyone that the 50 -feet was a compromise . For example , the Zoning Board of Appeals recommended 60-feet and there were residents and public commenter' s who wanted it more than 50-feet , so the 50 feet is a compromise . He reiterated that he did not think it was a big issue to people on the lake . He said there were not a lot of people at the public hearings and the West Shore Homeowners ' Association was happy with the 50 -feet . Thirdly , just because something is allowed , does not mean everyone will do it . For example , the Zoning laws allow two residential units on properties in many residential zones , one primary and one TB Final 11122009 Pg 13 secondary , but not everyone does . The Town would look very different if everyone did that , but no one expects that everyone would . Same goes for the docks . Not everyone is going to go out and build or extend their docks because of this law. Just by allowing the 50-feet does not mean that the whole lake is going to have 50-foot docks . Supervisor Engman responded that the current law allows 30-feet and the compromise he is suggesting is 40-feet which is between the recommended 50- and the current 30- feet . He said the result of the survey was that 70% thought 30-40 -foot docks were fine . To throw out the results because there was not a high return is not a valid 'argument . He thought his amendment was a better compromise and reminded the Board about hoists with roofs etc . and what they do to line of sight views of the lake for their neighbors . Councilman DePaolo followed up Councilman Goodman 's comment that there were only three undeveloped properties and he felt that might account for the low turnout since all the docks would be grandfathered in . He also reminded the Board that the impetus for this law was supposed to be the amount of appeals to the other Boards and it would seem that if there are only three undeveloped properties , what was the issue ? He said that there is a mechanism for appeals and extending the use by right is not the way to go . Mr. Kanter responded that a dock could be rebuilt to the grandfathered length . In terms of the appeals , the new law eliminates the need to go before the Planning Board . Supervisor Engman called for a vote on the amendment which was moved by Councilman Goodman and seconded by Councilman Levine—carried unanimously . TB RESOLUTION NO. 2009-006: Amendment to Proposed Local Law Amending the Lakefront Residential Zoning Requirements and Adding Related Definitions in Chapter 270 of the Town of Ithaca Code RESOLVED, that the proposed dock length limit be changed from 50 to 40 feet and the proposed maximum allowable dock surface area be changed from 350 to 320 square feet. MOVED: Supervisor Engman SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, nay, Councilman Goodman, nay, Councilman Levine, nay; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried – 4 to 3. Supervisor Engman asked if the law needed to be re -advertised and Ms . Brock responded yes , because the changes were substantive . TB Final 11122009 Pg 14 TB RESOLUTION NO. 2009=007. Setting a Public Hearing Regardin_g Proposed Local Law Amending Lakefront Residential Zoning Requirements and Addin_g Related Definitions in Chapter 270 of the Town of Ithaca Code BE IT RESOLVED that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York on the 9th day of February 2009, at 6: 15 p. m. for the purpose of considering a proposed local law amending Lakefront Residential Zoning requirements and adding related definitions in Chapter 270 of the Town of Ithaca Code; and it is further RESOLVED, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilman DePaolo SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried – unanimous. Agenda Item No . 19 - Consider Approval of 2009 Town Board Meeting Schedule Supervisor Engman directed the board ' s attention to the resolution in their packet and noted that the schedule includes a second meeting in January, February and March . The board will evaluate the second meeting of the month after March . The board discussed the start and end time of the second meeting and agreed that meetings would begin at 4 : 30 p . m . and end by 6 : 00 p . m . Councilwoman Hunter moved and Councilwoman Leary seconded adoption of the meeting schedule . With no further discussion , Supervisor Engman called for a vote— motion carried , Councilman Stein absent from vote . TB RESOLUTION NO. 2009=008a Set Dates for 2009 Town Board Meetings BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves the following schedule for its 2009 Town Board meeting dates: TB Final 111212009 Pg 15 Monday, January 26, 2009 4:30 p. m. - 6:00 p. m. Monday, February 9, 2009 5:30 p. m. Monday, February 23, 2009 4:30 p. m. - 6:00 p. m. Monday, March 9, 2009 5:30 p. m. Monday, March 23, 2009 4:30 p. m. - 6:00 p. m. Monday, April 13, 2009 5:30 p. m. Monday, May 11 , 2009 5:30 p. m. Monday, June 8, 2009 5:30 p. m. Monday, July 13, 2009 5:30 p. m. Monday, August 10, 2009 5:30 p. m. Monday, September 14, 2009 5:30 p. m. Thursday, October 1 , 2009 5:30 p. m. Budget Discussion Monday, October 19, 2009 5:30 p. m. (Monday, Oct. 12th is Columbus Day) Thursday, November 5, 2009 5:30 p. m. Budget Discussion Monday, November 9, 2009 5:30 p. m. Monday, December 7, 2009 5:30 p. m. Thursday, December 31 , 2009 10:00 a. m. Year-End Meeting MOVED: Councilwoman Hunter SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, abstain; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried 6- 1 . Agenda Item No . 20 - Consider appointment of Deputy Town Supervisor Supervisor Engman said he would like to have Councilwoman Leary continue as Deputy Town Supervisor. Councilman Goodman moved and Councilman Levine seconded the acknowledgement of Councilwoman Leary' s appointment as Deputy Town Supervisor. With no discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=009: Appointment of Deputy Town Supervisor TB Final 111212009 Pg 16 The Town Board of the Town of Ithaca hereby acknowledges the Town Supervisor's appointment of Pat Leary as Deputy Supervisor to serve at the pleasure of the Town Supervisor. RESOLVED, as Deputy Supervisor, Pat Leary, is hereby afforded all duties and responsibilities of the said position as prescribed by Section 42 of Town Law, General Municipal Law, and the Public Officer's Law of the State of New York. MOVED: Councilman Goodman SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 21 - Consider appointment of the Town of Ithaca Planning Board Chair Supervisor Engman moved and Councilman DePaolo seconded the appointment of Rod Howe as Planning Board Chair. With no further discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009=010: Appointment of Planning Board Chair for the Year 2009 BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Rod Howe to serve as Chair of the Planning Board for the term January 1 , 2009 to December 31 , 2009, MOVED: Supervisor Engman SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 22 - Consider appointments to the Town of Ithaca Zoning Board of Appeals - board member and alternate board member(s) Supervisor Engman stated that Kirk Sigel would be reappointed for a 5 -year term commencing January 1 , 2009 through December 31 , 2013 . Councilman Levine moved TB Final 111212009 Pg 17 and Councilwoman Leary seconded Mr. Sigel ' s appointment . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=011 : Appointment of Zoning Board of Appeals Member BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Kirk Sigel to serve on the Zoning Board of Appeals for a term of office beginning January 1 , 2009 and ending December 31 , 2013. MOVED: Councilman Levine SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried – unanimous. Agenda Item No. 22 - Consider appointments to the Town of Ithaca Zoning Board of Appeals - board member and alternate board member(s) Supervisor Engman stated that Susan Mann is willing to continue serving as an Alternate Member of the Zoning Board of Appeals and her 1 -year term would start January 1 , 2009 and end December 31 , 2009 . Councilman Levine moved and Councilman Goodman seconded Ms . Mann 's appointment as a Zoning Board of Appeals Alternate , Councilman DePaolo questioned how Alternates were selected . Councilman Levine explained that Ms . Mann was interviewed for the position during 2008 and that she was interested in continuing as an Alternate . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009-012: APPOINTMENT OF ZONING BOARD OF APPEALS ALTERNATE RESOLVED, that the Town Board appoints Susan Mann as the Alternate Member to the Zoning Board of Appeals to fill a term of office beginning January 1 , 2009 and ending December 31 , 2009, MOVED: Councilman Levine SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; TB Final 111212009 Pg 18 Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 23 - Consider appointment of the Town of Ithaca Zoning Board of Appeals Chair Supervisor Engman noted that the Zoning Board of Appeals was recommending Kirk Sigel for appointment as the Zoning Board of Appeals Chair. Councilman Stein moved and Councilman Levine seconded the appointment of Mr. Sigel as Zoning Board of Appeals Chairperson . With no further discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=013: Appointment of Zoning Board of Appeals Chair for the Year 2009 BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Kirk Sigel to serve as Chair of the Zoning Board of Appeals for the term January 1 , 2009 to December 31 , 2009, MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 24 - Consider appointments to the Town of Ithaca Conservation Board - See attachment #5 Supervisor Engman directed the board ' s attention to the memo from Darby Kiley in their packets , which provided background information on new appointees . Supervisor Engman moved and Councilman DePaolo seconded the appointments to the Conservation Board as listed in the proposed resolution . Councilwoman Leary wondered if anyone knew anything about the new appointees . Councilwoman Hunter explained that she attended the interviews and thought that they were interested individuals looking to give back to the community . She thought that the Conservation Board was supportive of the appointments . With no further discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009"014: APPOINTMENT OF CONSERVATION BOARD MEMBERS TB Final 111212009 Pg 19 BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints the following individuals to the Conservation Board for terms beginning January 1 , 2009 and ending December 31 , 2010: James Hamilton 1603 Slaterville Road, Ithaca, NY 14850 Eva Hoffmann 4 Sugarbush Lane, Ithaca, NY 14850 Susan McCutcheon 157 Enfield Falls Road, Ithaca, NY 14850 Nirav Patel 301 Maple Ave, G-2, Ithaca, NY 14850; and it is further RESOLVED, that the Town Board of the Town of Ithaca hereby appoints the following individual to fill the open position on the Conservation Board for term beginning January 1 , 2009 and ending December 31 , 2009: Andrew Goodell 1249 Trumansburg Road, Apt 1 , Ithaca, NY 14850; and it is further RESOLVED, that the Town Board of the Town of Ithaca hereby appoints the following individual to an Associate Membership on the Conservation Board for term beginning January 1 , 2009 and ending December 31 , 2010: Jon Meigs 235 Culver Road, Ithaca, NY 14850, MOVED: Supervisor Engman SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 25 - Consider appointment of the Town of Ithaca Conservation Board Chair Councilwoman Hunter moved and Councilman DePaolo seconded the appointment of Diane Conneman as Conservation Board Chair. With no discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=015.x APPOINTMENT OF CONSERVATION BOARD CHAIR FOR THE YEAR 2009 TB Final 11122009 Pg 20 BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Diane Conneman to serve as Chair of the Conservation Board for the term January 1 , 2009 to December 31 , 2009, MOVED: Councilwoman Hunter SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 26 - Consider appointment to the Town of Ithaca Planning Board Supervisor Engman stated that Mr. Bosak was willing to serve as a full member of the Planning Board . Councilman Levine moved and Councilwoman Hunter seconded the appointment of Jon Bosak as Planning Board Member. With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009=016: Appointment of Planning Board Member BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Jon Bosak to serve on the Planning Board for a seven year term beginning January 1 , 2009 and ending December 31 , 2015, MOVED: Councilman Levine SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 27 - Consider Supervisor' s Board and Committee appointments - See attachment #6 Councilman Stein noted that last year he expressed his dissatisfaction with the word " ratify" because the Town Board does not have the authority to ratify Supervisor's appointments . He had moved to change the wording to "acknowledges" but was not able to do so because of the current language in the Board Protocol and Procedures manual . Councilman Stein said he then sent an amendment to committee for consideration , but was lost in the vast bureaucracy of the Town . He passed out his proposed wording amendment to the board (see attachment #6) . Councilman Stein TB Final 11122009 Pg 21 moved his proposed amendment and Councilman DePaolo seconded . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009=017. Amendment to the Board Protocol and Procedures Manual RESOLVED, that the following change be made to the Board Protocol and Procedures Manual: Sec. 2. 07 Appointment of Boards and Committees Be Creation and Role of Other Boards and Committees Unless the Town Supervisor objects, Town Board Committees are committees created by the Town Supervisor consisting of three Town Board members. Staff, other board and community representatives participate as resources, as appropriate. Town Board members are appointed by the Town Supervisor. By tradition in the Town of Ithaca, the Supervisor consults individually with Town Board members prior to making the appointments, and the Town Board acknowledges the Supervisor's appointments at a Town Board meeting. MOVED: Councilman Stein SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. Referring to the resolution , Supervisor Engman corrected that Councilwoman Hunter was being appointed to the Records Management Advisory Board in place of Councilwoman Leary , Councilman DePaolo noted on the appointment to the Intermunicipal Trail Committee , Councilwoman Hunter and himself were not listed as appointees . Supervisor Engman explained that the trail listed is a specific committee that is dealing only with the Gateway Trail . He added that the Trails Committee was not listed separately under Supervisor's appointments because he thought it would be a subcommittee of the Planning Committee . The Trails Committee would also be a broader subcommittee looking at all trails in the Town . Supervisor Engman redirected the board ' s attention to the list of Supervisor' s appointments . He noted that the resolution language should be changed to "acknowledges" instead of " ratifies" . Councilman Stein moved and Councilwoman TB Final 111212009 Pg 22 Hunter seconded the resolution . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009=018 * Town Supervisor's Town Board Committee and Records Management Advisory Board Appointments BE IT RESOLVED that the Town Board of the Town of Ithaca acknowledges the following Town Supervisor's Town Board Committee and Records Management Advisory Board appointments for a term beginning January 1 , 2009 through December 31 , 2009: Budget & Management Committee Eric Levine, Chair Pat Leary Tee-Ann Hunter Personnel Committee Tee-Ann Hunter, Chair Peter Stein Pat Leary Operations Committee Pat Leary, Chair Tee-Ann Hunter Herb Engman Public Works Committee Peter Stein, Chair Bill Goodman Rich DePaolo Planning Committee Rich DePaolo, Chair Bill Goodman Peter Stein Records Management Advisory Board Town Supervisor, Herb Engman Town Councilor, Tee-Ann Hunter Town Clerk, Karen Billings, Chair Town Historian, Laura W. Johnson-Kelly Town Engineer, Dan Walker Gail Kroll Lisa Carrier- Titti - Staff Appointment MOVED: Councilman Stein TB Final 11122009 Pg 23 SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried – unanimous. Agenda Item No . 28 = Consider Town Board appointments of Citizen Advisory and Intermunicipal Committees Supervisor Engman proposed removing the Intermunicipal Trail Committee from the resolution and suggested that a Trail Committee be formed as a subcommittee of the Planning Committee . The board agreed to the change . Supervisor Engman then solicited interested members for the Trail Committee . Councilman Goodman , Councilman DePaolo and Supervisor Engman expressed interest in the committee . Ms . Drake asked if the board wanted to consider the Employee Relations Committee as a subcommittee of the Personnel Committee , Supervisor Engman explained that for Town Board members , he was considering it as a subcommittee of Personnel . He noted that the membership needed to be elected by the staff . Councilman Stein thought it could be added to the resolution noting that employees elect their representatives . . The board agreed . Councilman Stein moved and Councilwoman Hunter seconded the appointments . With no further discussion , Supervisor Engman called for a vote— carried unanimously. TB RESOLUTION NO. 2009-019: Town Board Citizen Committee and Intermunicipal Organization Appointments BE IT RESOLVED that the Town Board of the Town of Ithaca makes the following Citizen Committee and Intermunicipal Organization appointments for a term beginning January 1 , 2009 through December 31 , 2009: CITIZEN COMMITTEES Codes and Ordinance Committee Bill Goodman, Chair Pat Leary Eric Levine Fred Wilcox, representing Planning Board Kirk Sigel, representing Zoning Board of Appeals Eva Hoffman, representing Conservation Board Agriculture Committee James Baker Jenifer Bokaer-Smith/John Bokaer-Smith TB Final 111212009 Pg 24 Nelson Eddy Claire Forest Jeff Hanavan/Kate Lunde Tom McMillian/Christine White George Sheldrake Jan Suwinski/Sue Suwinski Alan Teeter/Debbie Teeter Herb Engman - Town Board Liaison Comprehensive Plan Committee Herb Engman, Chair Pat Leary Peter Stein Hollis Erb Dianne Conneman Joe Wetmore Stephen Wagner Dave Mountin Bill Sonnenstuhl Diana Riesman— Village of Cayuga Heights Representative Employee Relations Committee Tee-Ann Hunter Peter Stein Pat Leary "Employee members are elected by staff; 2 representatives from each facility. INTERMUNICIPAL ORGANIZATIONS Cayuga Lake Watershed Intermunicipal Organization Rich DePaolo Herb Engman (alternate) City/Town Shared Services Committee Peter Stein Cavuga Medical Center Pat Leary Human Services Coalition Karen Billings Ithaca- Tompkins County Transportation Council Policy Committee - Herb Engman, Pat Leary as alternate Planning Committee - Jonathan Kanter, Fred Noteboom, Susan Ritter as alternate TB Final 11122009 Pg 25 Lake Source Cooling Data Sharing Group Herb Engman Pegasus Oversight Committee Rich DePaolo, Town recommendation to City Recreation Partnership Eric Levine Tee-Ann Hunter Special Joint Committee (Sewer) Herb Engman Rich DePaolo Pat Leary Southern Cayu_ga Lake Intermunicipal Water Commission Herb Engman Rich DePaolo Stormwater Coalition of Tompkins County Susan Ritter Darby Kiley, Alternate Tompkins County Area Development 's Economic Development Collaborative Jonathan Kanter -Tompkins County Council of Governments (TCCOG) Herb Engman Bill Goodman as alternate Tompkins County Joint Youth Commission Lorraine Moran 2-year ( 1/1/08- 12/31/09) Dale Bryner 2-year ( 1/1/09- 12/31/10) Tee-Ann Hunter — Ithaca Town Board Representative 1 -year ( 1/1/09- 12/31/09) Rich DePaolo — Ithaca Town Board Representative 1 -year ( 1/1/09- 12/31/09) TCCOG Health Benefits Committee Judy Drake Route 96 Corridor Management Committee Jonathan Kanter Ithaca College Community Committee Pat Leary Dan Walker i TB Final 11122009 Pg 26 MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried – unanimous. Agenda Item No. 29 = Consider appointment of Town Historian Councilwoman Leary pointed out that the Town Historian 's salary was not indicated in the resolution . Councilman DePaolo did not think the amount needed to be specified if it was a line item in the budget . The board agreed . Councilwoman Leary moved and Councilman Stein seconded the appointment of the Town Historian . With no discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=020: Reappointment of Town Historian BE IT RESOLVED, that the Town Board of the Town of Ithaca does hereby reappoint Ms. Laura Johnson-Kelly, 48 Comfort Road, Ithaca, New York as Town Historian for the term of January 1 , 2009 through December 31 , 2009, MOVED: Councilwoman Leary SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried – unanimous. Agenda Item No. 30 - Consider Confirmation of Arrangements and Appointment of Attorney(s) for the Town Councilman Stein moved and Councilman Levine seconded the legal arrangements with Susan Brock for the year 2009 . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009=021 Authorize the Town Supervisor to sign a contract with Susan Brock for Legal Services for 2009 BE IT RESOLVED that the Town Board of the Town of Ithaca accepts Susan Brock's Agreement Letter for Legal Services for 2009; and TB Final 11122009 Pg 27 BE IT FURTHER RESOLVED that the Town Board authorizes the Town Supervisor to sign a contract with Susan Brock for Legal Services for the 2009 calendar year (January 1 , 2009 - December 31 , 2009), MOVED: Councilman Stein SECONDED: Councilman Levine VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Councilwoman Hunter moved and Councilwoman Leary seconded the legal arrangements with Guy Krogh for the year 2009 . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-022: Authorize the Town Supervisor to sign a contract with Guy Krogh for Legal Services for 2009 BE IT RESOLVED that the Town Board of the Town of Ithaca accepts Guy Krogh 's Agreement Letter for Legal Services for 2009; and BE IT FURTHER RESOLVED that the Town Board authorizes the Town Supervisor to sign a contract with Guy Krogh for Legal Services for the 2009 calendar year (January 1 , 2009 - December 31 , 2009), MOVED: Councilwoman Hunter SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 31 - Discuss 2009 Association of Towns Resolutions and Consider designation of 2009 Official Delegate and Alternate Delegate for the New York State Association of Towns 2009 Annual Meeting Supervisor Engman asked Councilman Goodman to serve as the Official Delegate and Councilman Levine to serve as the Alternate Delegate at the Association of Towns meeting . Councilman Goodman and Councilman Levine agreed . TB Final 111212009 Pg 28 Supervisor Engman moved and Councilwoman Leary seconded the appointment of Councilman Goodman as the Official Delegate . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-023: Official Delegate for Year 2009 NYS Association of Towns Annual Meeting WHEREAS, the NYS Association of Towns Annual Meeting will be held on February 15, 2009 through February 18, 2009 in New York City; and WHEREAS, the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting; and WHEREAS, it is necessary for the governing Town Board to appoint an Official Delegate who will have voting rights on behalf of the Town of Ithaca at the said meeting; now therefore be it RESOLVED, the governing Town Board of the Town of Ithaca hereby appoints Bill Goodman as the Official Delegate on behalf of the Town of Ithaca at the 2009 NYS Association of Towns Annual Meeting. MOVED: Supervisor Engman SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Supervisor Engman moved and Councilman Stein seconded the appointment of Councilman Levine as the Alternate Delegate . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-024: Alternate Delegate for Year 2009 NYS Association of Towns Annual Meeting WHEREAS, the NYS Association of Towns Annual Meeting will be held on February 15, 2009 through February 18, 2009 in New York City; and WHEREAS, the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting; and WHEREAS, it is necessary for the governing Town Board to appoint an Official Alternate Delegate who will have voting rights on behalf of the Town of Ithaca at the said meeting; now therefore be it TB Final 11122009 Pg 29 RESOLVED, the governing Town Board of the Town of Ithaca hereby appoints Eric Levine as the Alternate Delegate on behalf of the Town of Ithaca at the 2009 NYS Association of Towns Annual Meeting, MOVED: Supervisor Engman SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Discussion of Association of Towns Resolutions= See attachment #7 Councilwoman Leary explained that in the past , if the board did not feel strongly about a proposed resolution then it was left up to the delegate to find out more information about resolutions . She expressed support for resolution number 8 ; however she was bothered by the third whereas in resolution number 7 . To her, it sounded like the language was inserted by people opposed to wind energy . She explained that the Codes and Ordinances Committee studied it and found that the concerns expressed in the resolution are really not a major concern . Discussion continued regarding the language of the third whereas and whether or not the whereas should be removed or reworded . Councilwoman Leary moved that the third whereas be removed from Resolution Number 7—Preserve and Strengthen Local Government' s Role in the Siting of Energy Generation Facilities because the resolution makes its point and stands on its own without the third whereas because it is superfluous and unnecessarily inflammatory. Councilman DePaolo seconded . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-025: Recommend Resolution Wording Change to Proposed Association of Town 's Resolution Number 7 RESOLVED, that the Ithaca Town Board recommends removing the third Whereas from Association of Town 's Resolution Number 7—Preserve and Strengthen Local Government's Role in the Siting of Energy Generation Facilities, because the resolution makes its point and stands on its own .without the third Whereas, its language is superfluous and unnecessarily inflammatory. MOVED: Councilwoman Leary SECONDED: Councilman DePaolo TB Final 11122009 Pg 30 VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Referring to the Association of Town ' s resolutions , Councilwoman Leary asked Councilman Goodman to have Resolution Number 2 explained to him before he votes on it . Councilwoman Leary questioned how they wanted the term "unfunded mandate" expanded . Councilwoman Hunter called the board ' s attention to the first whereas of resolution number 10 and suggested that sidewalks , pedestrian and bicycle trails be added to the language of the whereas . Councilman DePaolo seconded Councilwoman Hunter's suggested wording change . With no further discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-026: Recommend Resolution Wording Change to Proposed Association of Town 's Resolution Number 10 RESOLVED, that the Ithaca Town Board recommends that the first Whereas in Resolution Number 10-Economic Stimulus read. WHEREAS, America has a critical need for transportation infrastructure improvements that require capital investment in roads, bridges, sidewalks, pedestrian and bicycle trails, railroads, airports, harbors, and mass transit systems MOVED: Councilwoman Hunter SECONDED: Councilman DePaolo VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. The board briefly discussed resolution numbers 11 and 12 . Agenda Item No . 32 = Consider Agreement for the Expenditure of Highway Monies Mr. Noteboom directed the board 's attention to the agreement that was provided to them that evening . He noted that the $37 , 100 (and accompanying sentence) needs to be deleted from the agreement because it is not in the budget . Mr. Noteboom then identified the roads that would be worked on during 2009 . TB Final 11122009 Pg 31 Councilman Stein moved and Councilman DePaolo seconded the proposed resolution . Councilman Stein made comments on the format of the agreement . Councilman DePaolo questioned items listed under Permanent Improvements and thought his questions would be best discussed at Public Works . With no further discussion , Supervisor Engman called for a vote—carried unanimously . Changes were made to the Expenditure of Highway Monies Agreement and two copies were distributed for board signature . TB RESOLUTION NO. 2009-027: Agreement for the Expenditure of Highway Monies WHEREAS, pursuant to the provisions of §284 of the New York State Highway Law the Town Board is required to enter into an agreement with the Highway Superintendent outlining the expenditure of monies levied and collected in the Town for the repair and improvement of highways, and for monies received from the State of New York as State Aid for the repair and improvements of highways; and WHEREAS, the Town of Ithaca Highway Superintendent has outlined the total expenditure of $533, 000 for this purpose; now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca hereby approves, adopts and authorizes the "2009 Agreement for the Expenditure of Highway Monies " as prepared by the Highway Superintendent MOVED: Councilman Stein SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried – unanimous. Agenda Item No . 33 = Consider Cell Phone Policy- See attachment #8 Supervisor Engman moved and Councilman Stein seconded the proposed resolution . Councilman DePaolo directed the board to page 1 of the proposed policy and asked , "who determines when an employee is issued a Town cell phone?" Ms . Drake explained that it is generally determined by the Department Head . Councilman DePaolo then directed the board 's attention to the reimbursement section of the policy and asked if the reimbursement is provided whether or not an expense is incurred . Ms . Drake responded that it depends upon the union contract . With no further discussion , Supervisor Engman called for a vote—Councilman Levine abstained , motion carried . i TB Final 111212009 Pg 32 TB RESOLUTION NO. 2009-028: Approval of Cellular Phone Policy WHEREAS, the Personnel Committee and Employee Relations Committee have discussed the Cell Phone Policy and recommends having the policy become an official policy approved by the Town Board; and WHEREAS, the policy has been discussed with the Teamsters ' representatives; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve of the Cellular Phone Policy (see attached); and be it further RESOLVED, the Human Resources Manager is hereby directed to add this program to the Personnel Manual for all staff. MOVED: Supervisor Engman SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, abstain; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried. Agenda Item No. 34 = Consider Bus Pass Policy = See attachment #9 Ms . Drake reported that two employees were utilizing the bus pass program . Councilman Stein asked how much the Town is saving in purchasing a bus pass versus a pass for the parking garage . Ms . Drake responded that the savings is approximately $ 16 per month . She realized that it was not a lot of money, but said it frees up spaces in the parking lot . Councilman Stein moved and Councilman DePaolo seconded the proposed resolution . Supervisor Engman called for discussion . Councilman DePaolo asked if the individuals using the bus program were previously parking in the parking garage or in the Town ' s parking lot . Ms . Drake explained that one person was in the parking garage and everyone else was parking in the Town 's parking lot . Councilman DePaolo wondered how much it would cost the Town on an annual basis if all employees utilized the bus pass program . Ms . Drake said she did not have that concern . Councilman Stein stated that it is public policy; the board believes in mass transit and they are putting their money where their beliefs are . He added that the parking lot is currently very full and it is hard for board members to utilize the Town 's parking lot . Councilman DePaolo noted that in the future when there is a policy of this sort , he would like to see more detail of the potential costs . TB Final 111212009 Pg 33 With no further discussion, Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009-029: Approval of Bus Pass Program WHEREAS, the Town ran a pilot bus pass program during the 4t" quarter of 2008, which provided an employee with a free bus pass in place of a parking space at Town Hall; and WHEREAS, the program is designed to reduce gas emissions, reduce the quantity of vehicles driven into the City and reduce the number of parking spaces needed by staff at Town Hall; and WHEREAS, the Personnel Committee and Employee Relations Committee have discussed this program and recommends having the program become an official program approved by the Town Board; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve of the Bus Pass Program as outlined below for all non-collective bargaining employees; and be it further RESOLVED, the Human Resources Manager is hereby directed to add this program to the Personnel Manual. MOVED: Councilman Stein SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. Agenda Item No. 35 - Consider Cancer Screening Policy - See attachment #10 Ms . Drake noted that this policy results from a change in New York State Civil Service law . Supervisor Engman moved and Councilwoman Leary seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote -carried unanimously . TB RESOLUTION NO. 2009-030: Approval of Cancer Screening Policy WHEREAS, the Personnel Committee and Employee Relations Committee have discussed the Cancer Screening Policy and recommends having the policy become an official policy approved by the Town Board; and TB Final 111212009 Pg 34 Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve of the Cancer Screening Policy and Claim Form (see attached); and be it further RESOLVED, the Human Resources Manager is hereby directed to add this program to the Personnel Manual for all staff. MOVED: Supervisor Engman SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No . 36 - Consider Resolution in Honor of Don Ten Kate and Dam Holford Councilman Stein moved and Councilwoman Hunter seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009-031 : Resolution of Sympathy and Condolences to the Family of Donald Ten Kate WHEREAS, Donald Ten Kate started his career with the Town of Ithaca as a Parks and Open Space Foreman for the Parks Department on July 7, 1986, where he provided his expertise and talents to the Town continuously until he passed away on January 6, 2009; and WHEREAS, during Don 's over twenty two years of service with the Town he saw changes such as Parks becoming part of the Public Works Department, which gave Don as a Working Supervisor the opportunity to provide oversight of a crew of employees working on a variety of highway, water, sewer or parks projects; and WHEREAS, Don led crews in building and maintaining many of the parks, trails and play structures available to residents, and also worked on road reconstruction projects and water or sewer maintenance projects; and WHEREAS, Don showed his knowledgeable and skillful leadership in many ways include being a member of the Town 's Personnel/Employee Relations Committee; and WHEREAS, Don showed his professionalism, courteousness and helpful nature while talking with the Town residents and working with his fellow employees; and TB Final 11122009 Pg 35 WHEREAS, Don was always willing to pitch in and assist with tasks that others might not want or like to do, which is to be admired and greatly appreciated by all; and WHEREAS, Don 's years of devotion and dedication to the Town will be remembered for years by the Town and staff; and WHEREAS, the Town of Ithaca has greatly benefited from Donald Ten Kate 's contributions and desire to serve our community for the benefit of the Town and its citizens; and WHEREAS, the governing Town Board wishes to express its sincere appreciation for what Donald Ten Kate brought to the Town of Ithaca over his almost 23 year career ;now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town, its citizens and employees, wishes to express its sincere gratitude to Donald Ten Kate for his dedicated service to the Town and our community; and further be it. RESOLVED, that the Town Board of the Town of Ithaca, wishes to express its deepest sympathies and condolences on behalf of the Town, its citizens and employees to the family of Donald Ten Kate. Moved: Councilman Stein Seconded: Councilwoman Hunter Vote: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Councilman Stein moved and Councilwoman Hunter seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-032: Resolution of SVmpathV and Condolences to the Family of Dani L. Holford WHEREAS, Dani L. Holford started her career with the Town of Ithaca as the Secretary for the Building Department on October 9, 1989, where she provided her expertise and talents to the Town continuously until she passed away on January 10, 2009; and WHEREAS, Dani was the solid core that held the Building Department together, as for many years it was just the Director and Dani as the Department; and TB Final 111212009 Pg 36 WHEREAS, Dani showed her dedication to the Town and to the staff in many ways - including being a member of the Town 's Personnel/Employee Relations Committee for many years; and WHEREAS, Dani was always one to show her professionalism, courteousness and helpful nature while serving and talking with the Town 's residents, contractors and while working with her fellow employees; and WHEREAS, Dani was always willing to go above and beyond, help out where needed, while adding a quick joke or playing a practical joke to keep everyone 's mood as happy as hers; and WHEREAS, Dani 's years of devotion and dedication to the Town will be remembered for years by the Town and staff; and WHEREAS, the Town of Ithaca has greatly benefited from Dani Holford's contributions and desire to serve our community for the benefit of the Town and its citizens; and WHEREAS, the governing Town Board wishes to express its sincere appreciation for what Dani Holford brought to the Town of Ithaca over her 19 year career ; Now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town, its citizens and employees, wishes to express its sincere gratitude to Dani L. Holford for her dedicated service to the Town and our community; and further be it. RESOLVED, that the Town Board of the Town of Ithaca, wishes to express its deepest sympathies and condolences on behalf of the Town, its citizens and employees to the family of Dani L. Holford. Moved: Councilman Stein Seconded: Councilwoman Hunter Vote: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. Additional Agenda ltem — Consider Authorization for Town Supervisor to Sign Annual Contracts Councilman Stein moved and Councilwoman Hunter seconded the proposed resolution . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB Final 111212009 Pg 37 TB RESOLUTION NO. 2009-033: Authorizing Supervisor to Execute Annual Contracts RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the Town Supervisor to execute annual contracts with the following services providers: a. Society for the Prevention of Cruelty to Animals (SPCA) b. Tompkins County Area Transit (TCAT) C, Tompkins County Public Library d. Town residents ' use of City Park Facilities (Cass Park) e. Coddington Road Community Center f. Cooperative Extension g. Learning Web i. Gadabout j. Lifelong k. Human Services Coalition M, Legal counsel - Susan Brock and Guy Krogh BE IT FURTHER RESOLVED, that the foregoing annual contract expenditures were approved as part of the Town of Ithaca 2009 Budget MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Agenda Item No. 37 - Consent Agenda Supervisor Engman pulled the cash management and investment policies and procedures , the minutes , and designation of official depositories of Town funds from the consent agenda . Councilman Stein moved and Councilwoman Hunter seconded the consent agenda . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009=034m Consent Agenda Items BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items: a. Town of Ithaca Abstract b. Bolton Point Abstract c. Voucher deadlines for 2009 TB Final 11122009 Pg 38 d. Consider Approval of Records Disposition List e. Designation of Official Newspaper f. Official Bonds of Town Officers and Employees g. Holiday Tree Pickup h. Appointment - Bolton Point i. State Retirement reporting of hours MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. TB RESOLUTION NO. 2009=034a: Town of Ithaca Abstract WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment, and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 6329-6371 General Fund Town wide 29, 720. 08 General Fund Part Town 41955. 00 Highway Fund Part Town 16, 167. 03 Water Fund 91244. 57 Sewer Fund 292, 917. 65 Fire Protection Fund 46, 427. 00 Forest Home Lighting District 63. 88 Glenside Lighting District 24. 87 Renwick Heights Lighting District 33. 07 Eastwood Commons Lighting District 45. 30 Clover Lane Lighting District 5. 71 Winner's Circle Lighting District 8. 56 Burleigh Drive Li hting District 20. 03 Westhaven Road Lighting District 79. 48 Coddin ton Road Lighting District 46. 17 TOTAL $399, 758, 40 TB Final 11122009 Pg 39 MOVED : Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. TB RESOLUTION NO. 2009=034b: Bolton Point Abstract WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 684- 743 Check Numbers: 11309- 11368 Operating Fund $ 88, 137. 30 Bolton Point Road Proiect $ 71 , 846. 10 TOTAL $ 159. 983. 40 MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. TB RESOLUTION NO. 2009-034c & YEAR 2009 PROCESSING VOUCHERS/INVOICES DEADLINE DATES WHEREAS, to facilitate an efficient and timely method for processing vouchers/invoices for the monthly abstracts it is necessary to establish a deadline for submission of vouchers/invoices by vendors, staff, and other service people; and TB Final 111212009 Pg 40 WHEREAS, the Accounting Department has determined that one week is needed to properly prepare the vouchers/invoices for approval of the Town Board at their monthly meeting; now, therefore, be it RESOLVED, the Town Board does hereby adopt the following schedule for the year 2009 as the last date by all vendors, staff, and other service people to submit vouchers/invoices to the Accounting Department for presentation to the Town Board on the Abstract Date: Processing Voucher/ "For Abstract Date: Invoice Deadline Dates: Friday, January 30, 2009 Monday, February 9, 2009 Friday, February 27, 2009 Monday, March 9, 2009 Friday, March 27, 2009 Monday, April 13, 2009 Wednesday, April 29, 2009 Monday, May 11 , 2009 Friday, May 29, 2009 Monday, June 8, 2009 Friday, June 26, 2009 Monday, July 13, 2009 Friday, July 31 , 2009 Monday, August 10, 2009 Friday, August 28, 2009 Monday, September 14, 2009 Friday, September 25, 2009 THURSDAY, October 1 , 2009 Friday, October 30, 2009 MONDAY, November 9, 2009 Friday, November 27, 2009 Monday, December 7, 2009 Monday, December 28, 2009 THURSDAY, December 31 , 2009 "Abstract date is synonymous with Town Board meeting date. BE IT FURTHER RESOLVED, vouchers/invoices must be submitted no later that 12:00 p. m. on the Processing Voucher/Invoice Deadline Date; and it be further RESOLVED, any emergency or extraordinary vouchers/invoices will be considered as deemed appropriate by the Chief Fiscal Officer and the Budget Officer. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. TB RESOLUTION NO. 2009=034d: Records Manaqement Disposition Listing - See attachment # 11 f TB Final 111212009 Pg 41 WHEREAS, the Records Management Officer has determined that the attached list of records are eligible for disposition according to the State Archives and Records Administration (SARA) Records Retention and Disposition Schedule MU- 1 ; and WHEREAS, the Records Management Officer (Town Clerk) and Department Heads have reviewed and approved the disposition of said records; now, therefore, be it RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records listed on the attached disposition listing according to the procedure developed by SARA . MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. TB RESOLUTION NO. 2009=034e: DESIGNATION OF OFFICIAL NEWSPAPER BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby designates the Ithaca Journal as the official newspaper for the Town of Ithaca for the year 2009; and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this Resolution to the Ithaca Journal. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. TB RESOLUTION NO. 2009=034f. OFFICIAL BONDS FOR TOWN OFFICERS & EMPLOYEES BE IT RESOLVED, by the Town Board of the Town of Ithaca, that the Faithful Performance Bonds for the Town Officials and Employees for the year 2009 are approved as followed: TB Final 11122009 Pg 42 Town Supervisor/Fiscal Officer $3, 000, 000, 00 Deputy Town Supervisor $3, 000, 000. 00 Budget Officer $3, 000, 000. 00 Receiver of Taxes $31000, 000. 00 Town Clerk $ 25, 000. 00 Town Justice, James Salk $ 25, 000. 00 Town Justice, David Klein $ 25, 000. 00 Highway Superintendent $ 255000. 00 All Other Employees (Per Person) $ 25, 000. 00 Forgery & Alteration $ 51000. 00 MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE., Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. TB RESOLUTION NO. 2009-034g: Holiday Tree Pick Up WHEREAS, the Town of Ithaca Public Works Department picks up holiday trees for the residents of the Town, Now, therefore, be it RESOLVED, that January 20, 2009 will be final day for holiday tree pickup by the Public Works Department, and be it further RESOLVED, that after January 20, 2009 residents may bring their holiday trees to the Public Works Facility for recycling. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, . aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. TB RESOLUTION NO. 2009=034h: Ratify Permanent Appointment of Technical Services Coordinator= SCLIWC TB Final 11122009 Pg 43 WHEREAS, the Southern Cayuga Lake Intermunicipa/ Water Commission appointed Dale Barrows to the position of Technical Services Coordinator provisionally pending a non-competitive promotional jurisdictional testing, effective September 6, 2007, and WHEREAS, Tompkins County Personnel has provided the certificate of eligible listing for the Technical Services Coordinator title, and Mr. Barrows passed the exam; and WHEREAS, the Commission approved the permanent appointment of Dale Barrows as Technical Services Coordinator effective January 8, 2009; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify SCLIWC 's permanent appointment of Dale Barrows as the Technical Services Coordinator, retroactive to January 8, 2009, with no changes in wages or benefits, and be it further RESOLVED, an eight (8) week probationary period applies, with no further action required if there is successful completion of the probationary period. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. TB RESOLUTION NO, 2009-0341: Establishment of NY State and Local Retirement Systems Standard Work Day WHEREAS, New York State and Local Retirement Systems requires municipalities to set a standard work day to report all employees participating in the New York Retirement System; and WHEREAS, the Town last updated the list to the retirement system was in 2007; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby set the following standard work day for the following classifications as required .by the NY State and Local Retirement System for the Town of Ithaca: Five days a week, six hours a day: TB Final 11122009 Pg 44 Town Supervisor, Councilperson, Justices, Members of Planning Board, Members of Zoning Board of Appeals and Crossing Guards. 7. 5 hours per day, 5 days a week 8 hours per day,, 5 days a week Assistant Director of Planning Director of Engineering Sr. Code Enforcement Officer Highway Superintendent Network/Records Specialist Director of Planning Environmental Planner Director of Code Enforcement Planner Budget Officer First Deputy Town Clerk Town Clerk Principal Account Clerk Typist Human Resources Manager Bookkeeper to the Supervisor Assistant Director of Engineering Court Clerk Deputy Highway Superintendent Secretary Parks Maintenance Manager Senior Account Clerk Typist Water/Sewer Maintenance Supervisor Deputy Town Clerk I Civil Engineer Senior Typist Working Supervisor Recreation and Youth Coordinator Heavy Equipment Mechanic Keyboard Specialist Senior Engineering Technician Typist Code Enforcement Officer Account Clerk Typist Administrative Assistant Planning Intern Engineering Technician I Project Assistant Heavy Equipment Operator Maintenance Worker Motor Equipment Operator Automotive Mechanic Assistant Laborer RESOLVED, the Town Board of the Town of Ithaca does hereby set the following standard work day for the following classifications as required by the NY State and Local Retirement System for Southern Cayuga Lake Intermunicipal Water Commission: Five days a week, eight hours a day: General Manager Production Manager Distribution Manager Finance Manager Water Treatment Plant Operator Water Treatment Plant Operator Assistant Instruments/Control Mechanic/Operator Distribution Operator Distribution Operator Trainee Senior Account Clerk Typist Account Clerk Typist MOVED: Councilman Stein TB Final 11122009 Pg 45 SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Approval of Town Board Minutes of November 10, 2008 and December 8 , 2008 Councilman DePaolo directed the board 's attention to page 20 of the December 8th minutes . He stated that the minutes briefly mention a meeting he had attended regarding compressed natural gas vehicles . The minutes state , "NYSEG currently has a compressed natural gas facility, but it is not well maintained . They are looking to get a number of partners" . The sentences led Councilman DePaolo to believe that "they" is NYSEG when "they" are the proponents of the technology—independent contractors and the sponsors of the meeting . He wanted the minutes to reflect that distinction and defined "they" as independent contractors and developers of compressed natural gas technology. Councilman DePaolo suggested that "they" be replaced with " independent contractors and developers of compressed natural gas technology" in the December 8th minutes . Councilwoman Hunter expressed a concern with the Ithaca Area Waste Water Treatment Plant discussion on page 4 of the December 8th minutes . She knows that one of the problems they are facing is a lack of documentation and suggested that Supervisor Engman ' s brief history of the treatment plant and the issues facing the Town be included in the minutes so that there is a written history . Councilman DePaolo moved and Councilwoman Hunter seconded the approval of the minutes . Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009=035. Changes to the December 8, 2008 Town Board Minutes WHEREAS, the Town Clerk has presented the minutes for the Regular Town Board Meeting held on December 8, 2008 to the Town Board for its review, and WHEREAS, the Town Board requested that the following changes be made to the December 8, 2008 Town Board Minutes: Page 20, last paragraph, "They" be replaced with "Independent contractors and developers of compressed natural gas technology" and The statement, "Supervisor Engman provided a brief history of the Ithaca Area Waste Water Treatment Plant land dispute " be expanded upon to detail the history provided by Supervisor Engman, TB Final 111212009 Pg 46 Now, therefore, be it RESOLVED, the Town Board does hereby approve filing the minutes of the meeting held December 8, 2008 with the above noted corrections. MOVED: Councilman DePaolo SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. Councilwoman Leary directed the board 's attention to the November 19th minutes and noted that there was a typo on page 12 of the minutes . Fourth paragraph , second line should read " rationale" not " rational" . Councilwoman Hunter directed the board ' s attention to her comments in the last paragraph on page 11 . She was not sure she said what was reflected in the minutes and asked that her statement be reviewed on the tape . Councilman DePaolo thanked the Clerk's Office for expanding upon the Lakefront Residential property discussion . Councilwoman Leary moved and Councilwoman Hunter seconded the approval of the November 10 , 2008 Town Board minutes with the suggested changes . With no further discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009-036: Changes to the November 10, 2008 Town Board Minutes WHEREAS, the Town Clerk has presented the minutes for the Regular Town Board Meeting held on November 10, 2008 to the Town Board for its review; and WHEREAS, the Town Board requested that the following changes be made to the November 10, 2008 Town Board Minutes: Page 12, fourth paragraph, "rational" be replaced with "rationale '; and Councilwoman Hunter's comments in the last paragraph on page 11 be verified, Now, therefore be it, TB Final 111212009 Pg 47 RESOLVED, the Town Board does hereby approve filing the minutes of the meeting held November 10, 2008 with the above noted corrections. MOVED: Councilwoman Leary SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman. Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Cash Management and Investment Policies and Procedures Supervisor Engman directed the board 's attention to the introduction of the cash management policy, page 2 , where it lists Cathy Valentino as the Chief Fiscal Officer and Al Carvill as the Budget Officer. He suggested that the positions of Chief Fiscal Officer and Budget Officer should be listed without specifying individual names . Supervisor Engman moved and Councilman Goodman seconded the proposed resolution . Councilman DePaolo then brought the board 's attention to page 7 , item 4 , of the policy. He thought that the language in the paragraph should be tightened up and wanted the policy to be reviewed with Mr. Carvill , then brought back to the board for approval . Ms . Brock stated General Municipal Law requires that the policy be reviewed annually , 'but she did not see why the board could not wait another month to adopt the policy since there currently was a policy in place . Councilman Stein disagreed with Councilman DePaolo . He stated that the wording is such that it says invest in safe securities and the whole financial world thought that the securities were safe . He questioned whether the Town could have had a way of writing things so that the Town of Ithaca somehow would not have participated in this collapse ; he did not think the Town or Mr. Carvill were , in a position to be able to tell what was or was not safe . Councilman DePaolo argued that Mr. Carvill was in the position of determining whether or not a mortgage related security has any subprime assets . He thought that there could be a distinction between prime mortgages and subprime mortgages . Supervisor Engman thought the board could delay approval of the policy until February and discuss the concern with Mr. Carvill . Ms . Brock suggested the board pass a resolution stating that the policy was in place until it had an opportunity to review present policies . TB Final 111212009 Pg 48 Supervisor Engman suggested the resolution state , "Be it Resolved that the Town Board of the Town of Ithaca hereby adopts the Town of Ithaca Cash Management and Investment Policies and Procedures for the year 2009 , as presented , pending the review and potential change by the Town Board . " Councilman Stein moved the resolution with the proposed change and Councilwoman Hunter seconded . With no discussion , Supervisor Engman called for a vote—carried unanimously. TB RESOLUTION NO. 2009=037. Cash Management and Investment Policies and Procedures for 2009 BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby adopts the Town of Ithaca Cash Management and Investment Policies and Procedures for the year 2009 as presented, pending review and potential change by the Town Board. MOVED: Councilman Stein SECONDED: Councilwoman Hunter VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried - unanimous. Designation of Official Depositories of Town Funds Councilman DePaolo questioned why the resolution needed to be sent to M &T when Tompkins Trust Company was being designated as the official depository . Councilwoman Hunter responded that M &T Bank used to be a depository and an old resolution was reused . Supervisor Engman stated the Town is not using M &T so it can be removed from the resolution . Councilman Stein moved and Councilman DePaolo seconded the amended resolution . With no discussion , Supervisor Engman called for a vote—carried unanimously . TB RESOLUTION NO. 2009=038: Designation of Official Depository of Town Funds BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby designates Tompkins Trust Company as the official depository for monies coming into the hands of the Town Supervisor, Budget Officer, Town Clerk, and Receiver of Taxes for the year 2009; and, be it further TB Final 111212009 Pg 49 RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins Trust Company. MOVED: Councilman Stein SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Motion carried — unanimous. Agenda Item No . 38 = Report of Town Officials — See attachment #12 Councilwoman Hunter asked if there has been a decrease in the number of building permits from last year. Mr. Bates responded he is in the process of getting that together and it will be included in his annual report . Councilman DePaolo asked Mr. Walker to elaborate on the claims the contractor was making as part of the phosphorous removal upgrade project . Mr. Walker explained that there is a sleuth ' s gate that does not fully meet specifications . $ 14 , 000 is being held in retainage in return for having a defective sleuth ' s gate . The contractor is upset that the retainage is not being returned so he is making a counter claim on winter delays that he had from two years ago . The claim is being denied by the engineer ( Stearns & Wheler) and the sewage treatment plant staff . Mr. Walker thought it may end up going to court and being referred to the City Attorney , Councilman DePaolo asked how the gate affects the operation of the plant . Mr. Walker explained that the gate is leaking by a small amount , but they have a way to bypass all the flow passed the gate . Turning to the Code Enforcement report , Councilman DePaolo noticed that Certificates of Occupancy have their addresses listed , but address information is not provided for building permits . He asked if addresses could be provided for the building permits as well . Mr. Bates explained that under the current record keeping system there are a lot of flaws . He is looking at a lot of the flaws and trying to determine how to correct them . He is not happy with the format of the report , but it is all he has right now. Staff then discussed with the .board the access databases used and the grant the Town will be applying for to have a consultant analyze current systems . Agenda Item No . 39 = Report of Town Committees None . TB Final 111212009 Pg 50 Agenda Item No . 40 — Report of Intermunicipal Organizations None . Agenda Item No . 41 — Review of Correspondence None . Consider Executive Session to Discuss Acquisition of Real Estate Councilman Levine moved and Councilman Goodman seconded the board moving into Executive Session to discuss the potential acquisition of real estate . Vote—carried unanimously. The board entered Executive Session at 8 : 30 p . m . Councilwoman Leary moved and Councilman Goodman seconded the board return to regular session at 9 : 25 p . m . Vote—carried unanimously . Adjournment Upon motion by Councilman Levine , Supervisor Engman adjourned the January 12 , 2009 meeting of the Ithaca Town Board at 9 : 30 p . m . Respect ully Submitted , / i Karen M . Billings , Town Clerk TOWN BOARD 01 / 1 ? 2009 ATTACHMENT # 1 0. L 1rm(:w xzlaw� A -GEN DA # 6 - /�0� � s4r zJ 4C T rh1k 17g4A)r5- . ,4, )p .Qei�l TioA/S_ rl G s4) 14-90,4 a lv. ce, rxiec 1 7,00*1Aet7 r-orL O UV Z7 X08, ged. . .4�rJrrrpviVe��r�T- /,!�i���_ .�JDT�►/.�7- ���I,�C� a (A ) . T4 e - ob, oc lsr e:4CAO)XI& 6 - 5 '. /l/ T�ai dre i. . , .�l _ aq,t�€Qy-l'!` 4 s s_ ca .�z _. Si��vr i c• �z" . 48 ) � Ty� %��'. �t,�C�,Q1C.��c/C., w ��-«veU;S /� . Pn ..(3,��:��;�d.l. . ..�1�. G-fib ZA.�F7f✓lJ.s' /`1,4tT..�r�ti.� T.�?!� . . . . F A Ub ©kAJK k k �ovk� >? _ 4i? b _ 6469- F A UikeO.L_ fo. 05cas5. _AM& PIJC�..._o��•�zlia�? �- � Qty€��rL�vS a Hmet4so f p ' lveol e44 , L 6. 42.4 . 12 s (. rxre- Patel ilAl r ! I S . U po ,tit I�voV.c: D A?4 rCvAI % fVVP (2ao8) p5rkj6&fo1 - SM ,C�� Y jinx JisoR rN p TOWN BOARD 01 / 12 / 2009 ATTACHMENT # 1 P ITHACA FIRE DEPARTMENT A ,G E N D # BOARD OF FIRE COMMISSIONERS REPORT December 2008 PERSONNEL STAFFING LEVELS 1 Chief 2 Deputy Chiefs 5 Assistant Chiefs 8 Lieutenants 51 Fire Fighters 67 On duty personnel 2 Recruit Fire Fighters 1 Fire Fighter on Injury Leave 1 Lieutenant on Military Service Leave 1 Fire Alarm Superintendent 1 Office Manager 1 Administrative Assistant 0 . 5 Financial Clerk Total employees as of 12/01 /08 — 7405 Open positions — None MUTUAL AID CALLS — From : Cayuga Heights (2) , Lansing To : Enfield SELECTED CALLS — No Report SUPPORT 51 Vehicle work orders were written and 31 were closed ( Oct — Nov) . 933 is out of service awaiting a repair plan for the joy stick controller . We took delivery of a 2009 Ford F150 Pickup ( 947) . The vehicle will be used primarily by the Fire Prevention Bureau . TRAINING — See Attached report Most of the Department has completed training on the new 800 MHz radios . Submitted by : J . Thomas Dorman , Deputy Chief Date Printed: 12 / 2 / 08 Page 1 Monthly Training H " by Training Block December 2008 oners Report Station : ALL Shift : ALL Training Block Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hours 01 FIRE PROTECTION AND ORGANIZATION ( 20 55 26 44 15 17 .5 177 . 5 02 FIRE BEHAVIOR (FIRE CONTROL) 118 1 21 79 219 03 EXTINGUISHERS 28 63 91 04 FIRE PREVENTION 32 17 3 85 . 5 3 140 . 5 05 PERSONAL SAFETY AND PROTECTIVE E 22 . 5 73 113 .5 66 107 76 33 51 31 573 06 ROPES AND KNOTS 75 75 07 TOOLS AND EQUIPMENT 36 . 5 8 5 16 . 5 22 88 08 GROUND LADDER PRACTICES 54 12 66 09 HOSE PRACTICES 8 68 16 . 5 39 40 171 . 5 10 FORCIBLE ENTRY 78 78 11 VENTILATION 12 11 57 29 109 12 RESCUE 53 . 5 82 64 85 . 5 86 . 5 26 13 58 21 30 519 . 5 13 SALVAGE AND OVERHAUL 29 10 39 14 COMMUNICATIONS (FIRE ALARM) 40 60 . 5 68 135 303 . 5 15 FIRE PUMPS 33 33 16 AERIAL LADDERS AND ELEVATED DEVIC 6 12 31 38 . 5 87 .5 17 FIRE STREAMS AND HYDRAULICS (WATE 111 .5 8 119 . 5 18 HAZARDOUS MATERIALS AND RADIATION 2 12 14 19 NATURAL COVER FIRE FIGHTING 6 6 20 EMS (FIRST AID) 5 . 5 100 11 117 107 340 . 5 21 FIRE AND ARSON INVESTIGATION 10 . 5 72 . 5 28 10 . 5 121 .5 Totals . by Month 465 187 446 393 375 315 . 5 258 .5 273 349 276 208 . 5 0 3546 .5 Prepared : 12/2/08 Page 1 Monthly Training Hours by Training Block December 2008 Commissioners Report Station : @ Shift : @ Training Block Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hours 22 DETECTION , NOTIFICATION & SUPPRESS 148 26 174 23 APPARATUS - DRIVING, OPERATION AND 32 34 153 24 26 192 142 59 .5 118 .5 69 850 24 MISCELLANEOUS IN SERVICE 46 1 . 75 47.75 25 ICS/NIMS 8 24 16 32 12 3 95 26 OUTSIDE TRAINING 600 300 18 . 5 32 8 205 163 48 174 1548 . 5 27 NYS FIRE ACADEMY COURSES 21 12 112 351 56 40 16 608 28 Out of state training / seminars 80 96 176 30 WELLNESS / FITNESS 17 .5 4 . 5 12 .75 3 . 5 2 .25 3 .75 1 . 5 45 .75 Totals by Month 1143 569 .25 679 548 581 .75 870 623 . 75 499 .25 605 502 296 .5 0 6917.5 Prepared : 8 � F APPARATUS MILEAGE 10/08 ENG HOURS 10/08 MILEAGE 12/08 ENG HRS 12/08 Oct/Nov MILEAGE Oct/Nov ENG HRS NYSI DUE LOF DATE LOF MILES 901 41502 8450 42672 8618 1170 168 4/ 1 /09 4/7/08 36763 902 101651 9747 101937 9779 286 32 11 /30/09 1 /7/08 99545 903 35075 10012 35195 10027 120 15 8/31 /08 8/ 15/07 31339 904 30017 9679 30027 9682 10 3 9/ 1 /08 9/7/07 29918 905 50689 4346 51589 4429 900 83 1211107 4/ 15/08 47781 906 90792 3932 91815 4010 1023 78 6/31 /08 8/ 14/08 89557 909 OOS OOS OOS OOS 5/31 /09 5/23 /08 25576 933 49371 6005 49392 6009 21 4 6/ 1 /09 6/ 16/08 48305 939 46361 5648 47314 5749 953 101 6/30/09 6/20/08 45018 941 9184 449 9656 475 472 26 5/31 /09 7/9/ 08 8247 942 1881 1898 17 0 7/31 /09 943 2526 132 2652 140 126 8 3 /28/09 8/9/05 52750 944 55128 6787 55193 6800 65 13 7/ 1 /07 9/6/06 54790 945 107 577 470 0 10/31 /09 947 73206 73602 396 0 4/30/08 1 /8/07 948 75970 75977 7 0 9/ 1 /08 9/ 11 /07 64519 949 2531 205 2570 222 39 1 . 7 7/ 1 /07 7/27/06 75587 961 11708 514 12237 540 529 26 7/ 1 /09 10/ 13/08 11790 962 10632 11450 818 0 9/30/09 9320 963 17110 18652 1542 0 1 / 1 /09 10/8/08 17118 964 28372 2854 29689 2992 1317 138 10/31 /09 9/25/08 28014 965 3304 3786 482 0 10/31 /09 10/ 13/08 3351 966 98910 99340 430 0 3 / 1 /07 12112/07 94475 C, 11 'Y OF ['1'.I4lAC,A Nwool - ' ' ?, 10 West Green Strect Ithaca New York 1.45 U -i9 j — Q7 P�•., 00 ( WFI ( A : ( ) I : A 'I-I I ? FIKIi Ca III ; I4 TcichFtunc : b ( )7,1l 72 - 123 i Fax : 607;27 ? _ 37q ; December 9"i , 2008 Board of� I ire Commissioners Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Board Members : The Tollowing is the Fire Marshal ' s report for November 2008 . Code Enforcement Division : The Codes Enforcement Division received 26 complaints in the month November. There were 12 complaints closed Out, and 24 complaints remain open Im- November and pl'eViOLIS 111011thS . The Code Enforcement Division perf=ormed 130 inspections Or re - inspections . ' There were 286 violations cited . The Code E. nfio 'cement Division issued : I I operating permits f01' assembly occupancies ; and 9 certificates of compliance for fire and property maintenance inspections . The Code Enforcement Division issued 3 fire zone parking Violations , and 2 prohibited parking zone violations . Fire Investigation Unit : There were 110 fire investigations performed in November. Public Education : There were 3 Public Education Details , 4 Fire Drills Witnessed , and 6 Child Car Seat Inspections in the month of November. O9 ",\ n ( thixn-uuiiit I? mhl0% cr With it ccmuniuncnt M �torl: fnrcc di � ctsific;ui � m . " p o om 2008 Training Center Use 200 . 00 180 . 00 � �`+• s ° ��` wit awe � ` '' +�` �� � ' 160 . 00 IT TI m x ? 140 . 00 ter ,. x� _ � ' s °. ® Cargill IWW � � ® Cayuga Heights Fire '- Fay rA S f = -x� ❑ City of Ithaca w a� In .a. - n - [] Cortland County 120 . 00 -t � ' ® Danby Fire �{ g F,y s v. yr t '�w9^'s-s> n w > �. r p, ^«„- '„ ' 5 r F„` y dT '. 7 w 100 . 00 � � ® Enfield Fire ? r '_ � � � >a � L -C # m. . Pl i s p lthaca Police _ R � ri ,` f °� . ITT Schools 80 . 00 x k 1� E = � 3 ❑ Ithaca Fire ❑ Newfield Fire ❑ NYS Fire Academy e - ; 60 00 - � � �' : ._ ❑ Tompkins County DOERS ❑ Verticle Access 40 . 00 IVY � r ' `'°. CWT x d ^ ?� yg s^` a,„�uh t„ .n t. h µ,•y' ' A+ �' . vt^i�# ”"l' �= 4 ,au ua.A t Y 'x d` im,': x s� 2f a " " F1 � " ' f'... fxa�t 'Ji�':_� d "fE�`f IT mffw� Imam, -i �{ 2 m + `Sn." " • �` .fl x s- ?� EF :'v�+ - 4' x" f k,>Ey, G 0 . 00 �Aaxi 1 Agency use , 2008 REVENUE SUMMARY BY ACCOUNT .� E z • . fm *.L {Yk ?�.`. ". it + rv::.° �A,L� mtS .„ X�L >,.� s ..k.� t$��x Sri.. r . �.. �� asp NOVEMBER Revised PCT Remaining REVENUE YT D REVENUE Collected REVENUE Avera e Mthly Projected Fire Code Inspection 1565 $36,000 $32,557 90% $3,443 $2, 960 $35,517 Home & Comm Services 2189 0 $903 100% -$903 82 $985 Public Safety Services 2260 113,000 $2, 980 23% 110,020 271 3,251 Fire Protective Services 2262 3,001 , 635 $ 1 , 976,337 66% 1 ,025 ,298 179, 667 $20156,004 Rental of Real Property 2410 $3,000 $ 1 ,575 53% $ 1 ,425 $ 143 1 , 718 Rental of Equipment 2414 0 $0 0% 0 $0 10 Public Safety Permits 2550 $6,500 $6, 727 103% -1227 612 $7,339 Fines & Forfeited Bail 2610 18, 000 $4,467 56% 13t534 406 14,873 Minor Sales 2655 $50 $890 1781 - 840 $81 1971 Sale of Equipment 2665 10 $2,430 0% -$2,430 $221 2, 651 Insurance Recoveries 2680 $5,000 $42, 100 842 -$37, 100 3 ,827 45,927 Other Compensation for Loss 2690 50 $0 0% 50 0 0 Refund Prior Year Ex ense 2701 $200 $ 19, 713 100% -$ 19t513 $ 1 , 792 $21 ,505 Gifts & Donations 2705 $618,000 $678,480 110% -$60e480 61 , 680 $740, 160 Unclassified Revenue 2770 $ 10,000. $ 16 0% l9r984 11 17 Home & Community Service 3989 _ $0 $2, 117 0% - 2, 117 192 21309 $3, 701 ,435 $2, 771 ,291 74. 9% $930, 144 $6.2, 984 $3,023,227 12/9/08 NOVEMBER 2008 Budget Program Account Balances 50 51 52 53 54 55 56 57 O c o C 0 o °r u c ° °m � , Z ^ y ° o , , C D N N N O m i o O n n W .D C w 41 U W m C C GI ° C G1 c ^ x a O w c o U a N.o ou a w u v m° y O1 Admin 366,098 105 95,621 6,444 1 ,289 2,899 8,454 7,526 5, 155 129 322 127,839 65% Staff 4,556,678 110 24,750 39,600 4,950 247,501 148,500 9,405 19,305 495 495 • 495,002 89% OverTime 360,000 125 ( 11 ,225) (2,267) 4,260 30,501 18,989 3,600 9.222 (5,525) 47,555 Furn & Fixtures 750 205 750 87% 750 0% Office Equip 6,730 210 250 14718 1 ,968 71 % Other Equip 70,954 225 ( 131 ) 0 0 9,460 1 , 159 10,487 85% Telephone 13,700 405 ( 136) (22) 107,909 410 ( 158) 101 % Ufilftes 25,522 25,522 Clothes 105,000 415 0 7, 102 0 29,629 0 76% , 52500 420 36,731 65% Gas & Oil (4, 100) (4, 100) 108% Office Ex en 8,250 425 924 500 1 ,424 83% Contracts 67,921 435 (759) 43, 136 600 42,976 Staff Devel 63,000 440 0 0 0 0 37% 0 0 23.097 23,097 Travel 80000 445 3,964 63% (4,202) Insurance 109,000 455 739 f239) 103% 739 99% Pr mSu I 35,000 460 372 3,316 1 , 176 316 (753) 11 ,326 2,766 Rental 2,800 470 59 18,520 47% Prop Maint 48,500 475 59 98% 3,667 3,667 161 ,000 476 4,000 92% Equip Malnt 4,316 (65,941 ) 3,037 0 78,500 E4]80 (54,589) 134% .Equip Parts 37,545 Bldg Maint 8,800 37,545 52% 4,741 , Er z 4741 46% 6,231, 090 {= uy 119,250 48,679 61 ,912 285,533 215,772 37, 131 55,343 624 817 (5,525) 819,537 g7� 2008 Accounts.xls 12/9/ Situation Type Summary November 2008 Prepared 12/8/2008 Page 1 # of F. S . Civ. F . S . Civ. Type Dollar Loss Incid's Injury Injury Death Death Building fire 3 ,350 3 0 1 0 0 113 Cooking fire , confined to container 1 0 0 0 0 114 Chimney or flue fire, confined to chimne 1 0 0 0 0 118 Trash or rubbish fire , contained 2 0 0 0 0 121 Fire in mobile home used as fixed reside 1 0 0 0 0 131 Passenger vehicle fire 12100 1 0 0 0 0 142 Brush , or brush and grass mixture fire 51000 1 0 0 0 0 150 Outside rubbish fire, other 2 0 0 0 0 251 Excessive heat, scorch burns with no ign 1 0 0 0 0 300 Rescue , emergency medical call (EMS) cal 4 0 0 0 0 311 Medical assist, assist EMS crew 16 0 0 0 0 321 EMS call , excluding vehicle accident wit 95 0 0 0 0 322 Vehicle accident with injuries 17 0 0 0 0 323 Motor vehicle/pedestrian accident ( MV Pe 2 0 0 0 0 350 Extrication , rescue , other 1 0 0 0 0 3 rication of victim (s) from vehicle 1 0 0 0 0 4 Hazardous condition , other 3 0 0 0 0 412 Gas leak (natural gas or LPG) 2 0 0 0 0 424 Carbon monoxide incident 3 0 0 0 0 440 Electrical wiring/equipment problem , of 2 0 0 0 0 443 Light ballast breakdown 1 0 0 0 0 500 Service Call , other 19 0 0 0 0 510 Person in distress, other 3 0 0 0 0 511 Lock-out 1 0 0 0 0 550 Public service assistance, other 2 0 0 0 0 551 Assist police or other governmental agen 1 0 0 0 0 553 Public service 1 0 0 0 0 555 Defective elevator, no occupants 2 0 0 0 0 600 Good intent call , other 6 0 0 0 0 611 Dispatched & canceled en route 8 0 0 0 0 651 Smoke scare, odor of smoke 1 0 0 0 0 70 alse alarm or false call , other 5 0 0 0 0 7 alicious , mischievous false call , other 2 0 0 0 0 711 Municipal alarm system , malicious false 1 0 0 0 0 712 Direct tie to FD , malicious/false alarm 1 0 0 0 0 714 Central station , malicious false alarm 2 0 0 0 0 io,730 System malfunction , other 8 0 0 0 0 ,731 Sprinkler activation due to malfunction 2 0 0 0 0 733 Smoke detector activation due to malfunc 7 0 0 0 0 734 Heat detector activation due to malfunct 1 0 0 0 0 735 Alarm system sounded due to malfunction 5 0 0 0 0 736 CO detector activation due to malfunctio 2 0 0 0 0 740 Unintentional transmission of alarm , oth 27 0 0 0 0 741 Sprinkler activation , no fire - unintent 2 0 0 0 0 743 Smoke detector activation , no fire - uni 62 0 0 0 0 744 Detector activation , no fire - unintenti 2 0 0 0 0 745 Alarm system sounded , no fire - unintent 6 0 0 0 0 746 Carbon monoxide detector activation , no 1 0 0 0 0 Total for all incidents 91450 340 0 1 0 0 Situation Type Graphs November 2008 Number of Incidents by Situation Type Incidents 6 20 0 32 74 74 50 32 31 61 Code: Description Code : Description 32 EMS call , excluding vehicle ac 31 Medical assist, assist EMS cre 74 Smoke detector activation , no 61 Dispatched & canceled en route 74 Unintentional transmission of All Others 50 Service Call , other 32 Vehicle accident with injuries Dollar Loss by Situation Type 4 0 Loss 4000 3500 3000 2500 2000 1500 1000 500 0 own 14 11 13 55 74 61 55 Code : Description Code : Description 14 Brush , or brush and grass mixt 61 Dispatched & canceled en route 11 Building fire 55 Assist police or other governm 13 Passenger vehicle fire All Others 55 Public service assistance, oth 7 Smoke detector activation , no j Situation Type Summary YTD 30 NOV 08 Prepared 12/9/2008 Page 1 # of F . S . Civ. F .S . Civ. 9 Situation Type Dollar Loss Incid's Injury Injury Death Death 100 Fire , other 40 6 0 1 0 0 111 Building fire 19123 , 120 38 4 3 0 1 113 Cooking fire , confined to container 31310 21 0 2 0 0 114 Chimney or flue fire, confined to chimne 3 0 0 0 0 118 Trash or rubbish fire , contained 50 17 0 0 0 0 121 Fire in mobile home used as fixed reside 1 0 0 0 0 131 Passenger vehicle fire 24 , 850 12 0 0 0 0 132 Road freight or transport vehicle fire 1 0 0 0 0 140 Natural vegetation fire , other 150 8 0 0 0 0 141 Forest, woods or wildland fire 21000 2 1 1 0 0 142 Brush , or brush and grass mixture fire 51000 7 0 0 0 0 143 Grass fire ' 1 0 0 0 0 150 Outside rubbish fire, other 4 0 0 0 0 151 Outside rubbish , trash or waste fire 2 0 0 0 0 160 Special outside fire , other 4 0 0 0 0 162 Outside equipment fire 309000 1 0 0 . 0 0 212 Overpressure rupture of steam boiler 2 0 0 0 0 251 Excessive heat , scorch burns with no ign 2 0 0 0 0 300 Rescue , emergency medical call (EMS) cal 35 0 0 0 0 ---- - - -- - - - - - --- -------------- 311 Medical assist, assist EMS crew 174 0 0 0 0 321 EMS call , excluding vehicle accident wit 1208 0 0 0 0 322 Vehicle accident with injuries 130 0 0 0 0 323 Motor vehicle/pedestrian accident (MV Pe 19 0 0 0 0 341 Search for person on land 2 0 0 0 0 342 Search for person in water 1 0 0 0 0 350 Extrication , rescue, other 5 0 0 0 0 352 Extrication of victim (s) from vehicle 1 0 0 0 0 353 Removal of victim (s) from stalled elevat 14 0 0 0 0 356 High angle rescue 2 0 0 0 0 361 Swimming/recreational water areas rescue 3 0 0 0 0 365 Watercraft rescue 1 0 0 0 0 400 Hazardous condition , other 78 0 0 0 0 410 Flammable gas or liquid condition , other 1 0 0 0 0 411 Gasoline or other flammable liquid spill 12 0 0 0 0 412 Gas leak (natural gas or LPG) 20 0 0 0 0 413 Oil or other combustible liquid spill 2 0 0 0 0 41_21 Chemical hazard (no spill or leak) 2 0 0 0 0 422 Chemical spill or leak 2 0 0 0 0 424 Carbon monoxide incident 23 0 0 0 0 4 lectrical wiring/equipment problem , of 26 0 0 0 0 4 eat from short circuit (wiring) , defect 2 0 0 0 0 4 Overheated motor 7 0 0 0 0 443 Light ballast breakdown 3 0 0 0 0 444 Power line down 16 0 0 0 0 445 Arcing , shorted electrical equipment 8 ' 0 0 0 0 460 Accident, potential accident, other 3 0 0 0 0 463 Vehicle accident, general cleanup 23 0 0 0 0 500 Service Call , other 156 0 0 0 0 510 Person in distress , other 16 0 0 0 0 511 Lock-out 12 0 0 0 0 520 Water problem , other 9 0 0 0 0 521 Water evacuation 3 0 0 0 0 522 Water or steam leak 15 0 0 0 0 540 Animal problem , other 1 0 0 0 0 542 Animal rescue 1 0 0 0 0 55 blic service assistance , other 17 0 0 0 0 r55 sist police or other governmental agen 24 0 0 0 0 55 lice matter 4 0 0 0 0 553 Public service 4 0 0 0 0 554 Assist invalid 2 0 0 0 0 555 Defective elevator, no occupants 4 0 0 0 0 561 Unauthorized burning 8 0 0 0 0 571 Cover assignment, standby, moveup 7 0 0 0 0 600 Good intent call , other 74 0 0 0 0 611 Dispatched & canceled en route 85 0 0 0 0 621 Wrong location 4 0 0 0 0 632 Prescribed fire 1 0 , 0 0 0 650 Steam , other gas mistaken for smoke, oth 7 0 0 0 0 651 Smoke scare, odor of smoke 36 0 0 0 0 652 Steam , vapor, fog or dust thought to be 3 0 0 0 0 653 Barbecue , tar kettle 1 0 0 0 0 661 S call , party transported by non-fire 2 0 0 0 0 67 _mat release investigation w/ no hazma 7 0 0 0 0 700 alse alarm or false call , other 37 0 0 0 0 710 Malicious , mischievous false call , other 25 0 0 0 0 711 Municipal alarm system , malicious false 20 0 0 0 0 ' Situation Type Summary Y YTD 30 NOV 08 Prepared 12/9/2008 Page 2 # of F. S . Civ. F . S . Civ. Situation Type Dollar Loss Incid's Injury Injury Death Death 712 Direct tie to FD , malicious/false alarm 12 0 0 0 0 713 Telephone , malicious false alarm 6 0 0 0 0 714 Central station , malicious false alarm 21 0 0 0 0 715 Local alarm system , malicious false alar 1 0 0 0 0 730 System malfunction , other 82 0 0 0 0 731 Sprinkler activation due to malfunction 15 0 0 0 0 733 Smoke detector activation due to malfunc 72 0 0 0 0 734 Heat detector activation due to malfunct 14 0 0 0 0 735 Alarm system sounded due to malfunction 59 0 0 0 0 736 CO detector activation due to malfunctio 10 0 0 0 0 740 Unintentional transmission of alarm , oth 383 0 0 0 0 741 Sprinkler activation , no fire - unintent 26 0 0 0 0 743 Smoke detector activation , no fire - uni 545 0 0 0 0 744 Detector activation , no fire - unintenti 40 0 0 0 0 745 Alarm system sounded, no fire - unintent 70 0 0 0 0 746 Carbon monoxide detector activation , no 4 0 0 0 0 900 Special type of incident , other 5 0 0 0 0 911 Citizen complaint 3 0 0 0 0 Total for all incidents 1 , 1887520 3908 5 7 0 1 Situation Type Graphs • YTD 30 NOV 08 Number of Incidents by Situation Type Incidents 800 600 400 200 0 32 74 74 31 50 32 61 Code: Description Code: Description 32 EMS call , excluding vehicle ac 32 Vehicle accident with injuries 74 Smoke detector activation , no 61 Dispatched & canceled en route . 74 Unintentional transmission of All Others 31 Medical assist , assist EMS cre 50 Service Call, other Dollar Loss by Situation Type 00 1 000 Loss 1000000 900000 800000 700000 600000 500000 400000 300000 200000 100000 0 11 16 13 14 11 14 14 Code : Description Code: Description 11 Building fire 14 Forest, woods or wildland fire 1. 6 Outside equipment fire 14 Natural vegetation fire, other 13 Passenger vehicle fire All Others 14 Brush , or brush and grass mixt 11 Cooking fire, confined to cont I1 � ' 1 _ ISO _ _ _ IF IN .. . . • 11 _ x } END 11111 ♦ 11111 • 11111 EN 40, 40 40 40 m All w AND m Go 11111 &� I • Statistical Summary Board Report January 1 , 2008 through November 30, 2008 There are 36 ,445 records in the Incidents Table . Between Tuesday, January 1 , 2008 and Sunday, vember 30 , 2008 there were 3 , 908 incidents . Currently there are an average of 11 . 67 incidents per y . Average response time for the department is 4 . 51 minutes . The average duration of an incident is 5 minutes . 7. 39 . Dollar Loss by Day of the Week 350000 300000 Loss 250000 200000 150000 100000 50000 0 z SUN - MON TUE WED THU FRI SAT Incidents by First Responding Unit f1200 000 Runs 800 600 400 200 0 � O O CO rn LO CV)rn O MO (0 O (D p V qt .a C.0 M M rn M CD 0) rn Average Response Time by Unit 30 25 20 15 10 5 0 N (0 , LO M LO CY) LO c') (D CO � � 0) � a) m M M 0) O D1 CA rn Statistical Summary Board Report November 2008 There are 36 , 445 records in the Incidents Table , Between Saturday , November 1 , 2008 and Sunday November 30 , 2008 there were 340 incidents . Currently there are an average of 11 . 33 incidents per day . Average response time for the department is 4 . 48 minutes . The average duration of an incident 17 . 52 minutes . Dollar Loss by Day of the Week 5000 Loss 4000 3000 2000 1000 0 . SUN MON TUE 1NEU THU FRI SAT Incidents by First Responding Unit 120 100 Runs 80 60 40 20 I MA.Ak ,Y hKE23 `bOFSi' r 909 939 901 964 902 906 905 933 Average Response Time by Unit 6 5 4 3 2 0 ` 909 939 901 964 902 906 905 933 • Statistical Summary Board Report November 2008 There are 36 , 445 records in the Incidents Table , Between Saturday , November 1 , 2008 and Sunday, vember 30 , 2008 there were 340 incidents . Currently there are an average of 11 . 33 incidents per y . Average response time for the department is 4 . 48 minutes . The average duration of an incident is 7. 52 minutes . Incidents by Hour of the Day 20 Runs 15 10 •� y 5 0 O r N M d LO (O M M O N M Rift N CO O O O O O O O O .- N N N N Incidents by Day of the Week 6 0 Runs 50 40 30 20 10 0 SUN MON TUE W® THU FRI SAT Dollar Loss by Hour of the Day 5000 Loss 4000 3000 2000 1000 0 O r- O n a0 O p r N M ct to (O I� a0 O O r- O O 0 0 0 0 0 0 0 0 r T T T T T T T T T N N N N Ithaca Fire Department Printed : . 15 : 44 : 30 • Report Period VFF Duty Hours List 12 / 04 / 08 Date Start : 01 / 01 / 08 Date End 11 / 30 / 08 Name Badge Credit ALEXANDER PAUL 04359 . 00 BAKER LYMAN 03258 100 CANTONE FRANK 04413 37 . 50 CORNELIUS DAVID 03883 12 . 83 GILLIGAN WILLIAM 04188 103 . 00 GOULD JOHN 04301 7 . 00 LONGO ROBERT 04153 5 . 00 MAAS DANIEL 04193 133 . 33 ROGERS JAMES 03793 3 . 00 TEETER GARY 03607 2 . 00 WILBUR RICHARD 04212 100 Ithaca Fire Department Printed : 15 : 44 : 52 Report Period VFF Duty Hours List 12 / 04 / 08 Date Start : 11 / 01 / 08 Date End 11 / 30 / 08 Badge Credit * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ANDER PAUL 04359 000 X FER LYMAN 03258 100 CANTONE FRANK 04413 13 . 00 CORNELIUS DAVID 03883 100 GILLIGAN WILLIAM 04188 5 . 00 GOULD JOHN 04301 2 . 00 LONGO ROBERT 04153 100 MAAS DANIEL 04193 11 . 75 ROGERS JAMES 03793 000 TEETER GARY 03607 000 WILBUR RICHARD 04212 000 To: Supervisor Herb Engman, Members of the Town Board From : Robert S. Roma nowski, Chair Ithaca Board of Fire Commissioners RE: Distribution of 2008- 2% funds Date: 12/08/2008 Assuming the successful adoption of the Proposed MOU . extending the current Fire protection contract between the City of Ithaca and the Town of Ithaca to December 31,2009 or an earlier completion and adoption of a new contract date,there is still the matter of already received 2% funds being held by the Town for this years distribution . I am respectfully asking the Town Supervisor and Board to distribute these monies under the terms of the extended current contract, based on the valuation of the protected area percentage . Upon consultation with Chief Brian Wilbur, he has stated that he has been in consultation with the Chief of the Cayuga Heights Fire Department to reach agreement on the terms as put forth by the Town attorney,Susan Brock, ESQ.for insertion in the new contract, whenever all the remaining issues are resolved . Cc : Chief Brian Wilbur Board of Fire Commissioners Susan Brock, ESQ. OF I T TOWN BOARD 01 / 12 / 2009 ATTACHMENT # 2 � TOWN OF ITHACA A G E N D A # 8 215 N . Tioga Street, Ithaca , N .Y . 14850 www. town. ithaca. ny. us TOWN CLERK 273- 1721 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 HIGHWAY ( Roads, Parks, Trails , Water & Sewer) 273- 1656 FAX (607) 273-1704 or (607) 273-5854 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding , executed on April 17 , 2008 , and extended on September 8 , 2008 and December 8 , 2008 sets forth the understanding of the parties as follows : A. On March 10 , 2003 , the City of Ithaca and Town of Ithaca entered into a renewed fire protection contract , for the provision of fire and emergency medical services for a portion of the Town of Ithaca ; and B . The fire protection contract entered into between the parties on March 10 , 20033 by its terms expired on December 31 , 2007 and was extended by the parties until September 30 , 2008 , and was further extended until December 31 , 2008 ; and C . The provisions of said contract will continue in force , at the 2007 payment level , while negotiations on the terms and conditions of a new 5-year contract progress ; and D . The terms and conditions of the contract entered into between the parties on March 10 , 2003 , shall be extended and continue in full force and effect through December 31 , 20. 09 , unless the parties mutually agree to different terms prior to such date ; and E . In addition to the foregoing , the Town of Ithaca will make payments to the City of Ithaca , as described in section 5 of said agreement , as a portion of the total share due under the terms of the fire protection agreement in 2007 . SO AGREED : CITY OF ITHACA TOWN OF ITHACA By: By: Carolyn Peterson , Mayor Herb Engman , Supervisor BOARD OF FIRE COMMISSIONERS By: Robert S . Romanowski , Chairman TOWN BOARD 01 / 12 / 2009 . ATTACHMENT # 3 * * NOTE LL ASSOCIATED WITH SEQR NOT APPROVED 617. 20 Appendix A State Environmental Quality Review FULL ENVIRONMENTAL ASSESSMENT FORM Purpose: The full EAF is designed to help applicants and agencies determine, in an orderly manner, whether a project or action may be significant . The question of whether an action may be significant is not always easy to answer. Frequently, there are aspects of a project that are subjective or unmeasurable . It is also understood that those who determine significance may have little or no formal knowledge of the environment or may not be technically expert in environmental analysis . In addition , many who have knowledge in one particular area may not be aware of the broader concerns affecting the question of significance . The full EAF is intended to provide a method whereby applicants and agencies can be assured that the determination process has been orderly, comprehensive in nature, yet flexible enough to allow introduction of information to fit a project or action . Full EAF Components: The full EAF is comprised of three parts : Part 1 : Provides objective data and information about a given project and its site . By identifying basic project data , it assists a reviewer in the analysis that takes place in Parts 2 and 3 . Part 2 : Focuses on identifying the range of possible impacts that may occur from a project or action . It provides guidance as to whether an impact is likely to be considered small to moderate or whether it is a potentially-large impact. The form also identifies whether an impact can be mitigated or reduced . Part 3 : If any impact in Part 2 is identified as potentially-large, then Part 3 is used to evaluate whether or not the impact is actually important. THIS AREA FOR LEAD AGENCY USE ONLY DETERMINATION OF SIGNIFICANCE -- Type 1 and Unlisted Actions Identify the Portions of EAF completed for this project: ❑ Part 1 ❑ Part 2 ❑ Part 3 Upon review of the information recorded on this EAF (Parts 1 and 2 and 3 if appropriate) , and any other supporting information , and considering both the magnitude and importance of each impact, it is reasonably determined by the lead agency that: ■❑ A . The project will not result in any large and important impact(s) and, therefore, is one which will not have a significant impact on the environment, therefore a negative declaration will be prepared. ❑ B . Although the project could have a significant effect on the environment, there will not be a significant effect for this Unlisted Action because the mitigation measures described in PART 3 have been required , therefore a CONDITIONED negative declaration will be prepared . * ❑ C . The project may result in one or more large and important impacts that may have a significant impact on the environment, therefore a positive declaration will be prepared . * A Conditioned Negative Declaration is only valid for Unlisted Actions Local Law Amending Lakefront Residential Zoning Requirements Name of Action Town of Ithaca Town Board Name of Lead Agency Herb Engman Town Supervisor Print or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer Signature of Responsible Officer in Lead Agency Signature of Preparer (If different from responsible officer) Date Page 1 of 21 PART 1 --PROJECT INFORMATION Prepared by Project Sponsor NOTICE : This document is designed to assist in determining whether the action proposed may have a significant effect on the environment. Please complete the entire form , Parts A through E . Answers to these questions will be considered as part of the application for approval and may be subject to further verification and public review. Provide any additional information you believe will be needed to complete Parts 2 and 3 . It is expected that completion of the full EAF will be dependent on information currently available and will not involve new studies , research or investigation . If information requiring such additional work is unavailable, so indicate and specify each instance. Local Law amending Lakefront Residential Zoning requirements and Name of Action adding related definitions in Chapter 270 of Town of Ithaca Code Location of Action ( include Street Address , Municipality and County) All Lakefront Residential-Zoned properties along NYS Route 89 (Taughannock Boulevard) and NYS Route 34 (East Shore Drive) within the Town of Ithaca municipal boundary . Name of Applicant/Sponsor Town of Ithaca Address 215 North Tioga Street City / PO Ithaca State New York Zip Code 14850 Business Telephone (607) 273 - 1747 Name of Owner ( if different) various Address City / PO State Zip Code EA Business Telephone Description of Action : This action includes adopting a local law that amends the Lakefront Residential (LR) zoning requirements and adds related definitions in Chapter 270 of the Town of Ithaca Code . The proposed amendments to the LR Zone will, among other things, include definitions for the main terms expressed in the LR Zone provisions, extend the maximum allowable dock lengths from 30 feet to 50 feet, begin dock length measurements from the Ordinary High Water line, increase the maximum allowable dock square footage from 300 to 350 square feet, limit the size of boatlifts , permit roofs on boatlifts with certain restrictions, permit accessory storage structures within 10 feet of the shoreline in certain situations, and clarify some sections of the existing LR Zone provisions . Page 2 of 21 Please Complete Each Question-- Indicate N . A . if not applicable A. SITE DESCRIPTION Physical setting of overall project, both developed and undeveloped areas . 1 . Present Land Use : ❑ Urban ❑ Industrial ❑ Commercial ❑ Residential (suburban) ❑ Rural (non-farm) ❑ Forest ❑ Agriculture ❑✓ Other Cayuga Lake Waterfont, some wooded areas and vacant properties 2 . Total acreage of project area : 129 .5 acres. (includes +/-62 .4 acres on Taughannock Blvd ., +/- 15 .2 acres on East Shore Dr., and remaining +/-51 .9 acres over Cayuga Lake that is Zoned LR) APPROXIMATE ACREAGE PRESENTLY AFTER COMPLETION Meadow or Brushland (Non-agricultural) N/A acres N/A acres Forested N/A acres N/A acres Agricultural (Includes orchards, cropland , pasture, etc . ) N/A acres N/A acres Wetland (Freshwater or tidal as per Articles 24 , 25 of ECL) N/A acres N/A acres Water Surface Area (estimated acreage of LR Zone extending into lake) 51 . 9 acres 51 .9 acres Unvegetated (Rock, earth or fill) N/A acres N/A acres Roads, buildings and other paved surfaces N/A acres N/A acres Other (Indicate type) Residential lakefront development (estimated acreage) 77 .6 acres 77 .6 acres Taughannock Blvd-Hudson/Dunkirk, Lordstown soils and rock outcroppings. 3 . What is predominant soil type(s) on project site? East Shore Dr.- not mapped, no soils information found a . Soil drainage : ❑ Well drained % of site ❑✓ Moderately well drained 100 % of site . ❑ Poorly drained % of site b . If any agricultural land is involved , how many acres of soil are classified within soil group 1 through 4 of the NYS Land Classification System? N/A acres (see 1 NYCRR 370) . 4 . Are there bedrock outcroppings on project site? ❑m Yes ❑ No a . What is depth to bedrock varies (in feet) 5 . Approximate percentage of proposed project site with slopes: F70- 1 0% % ❑ 10- 15% 40 % ✓❑ 15% or greater 60 % 6 . Is project substantially contiguous to, or contain a building , site, or district, listed on the State or National Registers of Historic Places? Yes ❑0 No 7 . Is project substantially contiguous to a site listed on the Register of National Natural Landmarks? ❑ Yes ❑� No B . What is the depth of the water table? varies (in feet) 9 . Is site located over a primary, principal , or sole source aquifer? ❑ Yes ❑. No 10 . Do hunting , fishing or shell fishing opportunities presently exist in the project area? ❑� Yes ❑ No (private property) Page 3 of 21 11 . Does project site contain any species of plant or animal life that is identified as threatened or endangered? ❑ Yes FNo (see below) According to : The New York Natural Heritage Program has determined that the west side of the Cayuga Lake lakefront may contain rare plants, animals, and/or significant ecological communities. Identif each species : The areas of concern lie west and southeast the developed portions of the Taughannock Boulevard lakeshore and are within the Tompkins County Unique Natural Areas (UNA) 97 and 98, named "Indian Creek Gorge & Lake Slopes" and "The Hog Hole," respectively. UNA 97 is located on the west side of Taughannock Boulevard - the non-lakeshore side - and UNA 98 is located within the NYS Alan Treman Marine Park. 12 . Are there any unique or unusual land forms on the project site? (i . e . , cliffs , dunes, other geological formations? Oyes � No Describe : 13 . Is the project site presently used by the community or neighborhood as an open space or recreation area? ❑ Yes Fol No If yes, explain : 14 . Does the present site include scenic views known to be important to the community? MYes No Views of Cayuga Lake from NYS Route 34 and NYS Route 89 15 . Streams within or contiguous to project area : There are many streams located on individual properties throughout the LR Zone area. a . Name of Stream and name of River to which it is tributary 16 . Lakes, ponds, wetland areas within or contiguous to project area : Cayuga Lake is contiguous. b . Size (in acres) : Surface area of Cayuga Lake is 66 .4 sq. miles, or 42,496 acres. Portion within the Town of Ithaca is approximately 51 .9 acres. Page 4 of 21 17 . Is the site served by existing public utilities? Yes ❑ No a . If YES, does sufficient capacity exist to allow connection? N/A ❑ Yes ❑ No b . If YES , will improvements be necessary to allow connection? N/A ❑ Yes []No 18 . Is the site located in EYes gricultural district certified pursuant to Agriculture and Markets Law, Article 25-AA, Section 303 and 304 ? no No 19 . Is the site located in or substantiall contiguous to a Critical Environmental Area designated pursuant to Article 8 of the ECL, and 6 NYCRR 617? ❑ Yes No 20 . Has the site ever been used for the disposal of solid or hazardous wastes? ❑ Yes .❑ No B . Project Description 1 . Physical dimensions and scale of project (fill in dimensions as appropriate) . a . Total contiguous acreage owned or controlled by project sponsor : N/A acres . b . Project acreage to be developed : N/A acres initially; N/A acres ultimately. c . Project acreage to remain undeveloped : N/A acres . d . Length of project, in miles : N/A (if appropriate) e . If the project is an expansion , indicate percent of expansion proposed . N/A % f. Number of off-street parking spaces existing N/A proposed N/A g . Maximum vehicular trips generated per hour : N/A (upon completion of project)? h . If residential : Number and type of housing units: One Family Two Family Multiple Family Condominium Initially N/A N/A N/A N/A Ultimately N/A N/A N/A N/A i . Dimensions (in feet) of largest proposed structure : N/A height; N/A width ; N/A length . j . Linear feet of frontage along a public thoroughfare project will occupy is? N/A ft. 2 . How much natural material (i . e . rock, earth, etc .) will be removed from the site? N/A tons/cubic yards . 3 . Will disturbed areas be reclaimed ❑ Yes ❑ No N/A a . If yes, for what intended purpose is the site being reclaimed? b . Will topsoil be stockpiled for reclamation? N/A ❑ Yes ❑ No c . Will upper subsoil be stockpiled for reclamation? N/A ❑ Yes ❑ No 4 . How many acres of vegetation (trees, shrubs, ground covers) will be removed from site? N/A acres . Page 5 of 21 5 . Will any mature forest (over 100 years old) or other locally-important vegetation be removed by this project? ❑ Yes ❑E No 6 . If single phase project : Anticipated period of construction : N/A months, (including demolition) 7 . If multi-phased : a . Total number of phases anticipated N/A (number) b . Anticipated date of commencement phase 1 : N/A month N/A year, (including demolition) c . Approximate completion date of final phase : N/A month N/A year . d . Is phase 1 functionally dependent on subsequent phases? Yes ❑ No N /A 8 . Will blasting occur during construction? ❑ Yes ❑ No N/A 9 . Number of jobs generated : during construction N/A ; after project is complete 10 . Number of jobs eliminated by this project N/A 11 . Will project require relocation of any projects or facilities? ❑ Yes ❑ No If yes, explain : 12 . Is surface liquid waste disposal involved? ❑ Yes Fm No a . If yes, indicate type of waste (sewage, industrial , etc) and amount N/A b . Name of water body into which effluent will be discharged N/A 13 . Is subsurface liquid waste disposal involved? ❑ Yes ❑ No Type 14 . Will surface area of an existing water body increase or decrease by proposal? ❑ Yes ❑ No If yes, explain : 15 . Is project or any portion of project located in a 100 year flood plain? ❑ Yes ❑ No 16 . Will the project generate solid waste? ❑ Yes Q No a . If yes, what is the amount per month? N/A tons b . If yes, will an existing solid waste facility be used? ❑ Yes ❑ No c . If yes , give name ; location d . Will any wastes not go into a sewage disposal system or into a sanitary landfill? ❑ Yes ❑ No N /A Page 6 of 21 e . If yes, explain : 17 . Will the project involve the disposal of solid waste? ❑ Yes No a . If yes, what is the anticipated rate of disposal? N/A tons/month . b . If yes, what is the anticipated site life? N/A years . 18 . Will project use herbicides or pesticides? ❑Yes ❑ No 19 . Will project routinely produce odors (more than one hour per day)? ❑ Yes O No 20 . Will project produce operating noise exceeding the local ambient noise levels? ❑ Yes ❑� No 21 . Will project result in an increase in energy use? ❑ Yes ❑E No If yes, indicate type(s) 22 . If water supply is from wells, indicate pumping capacity N/A gallons/minute . 23 . Total anticipated water usage per day N/A gallons/day . 24 . Does project involve Local , State or Federal funding? ❑ Yes ❑� No If yes, explain : Page 7 of 21 25 . Approvals Required : Type Submittal Date Town Board Adoption _ • 8/ 11 , 10/20 and City, Town , Village Board ❑� Yes ❑ No of Local Law Amendments 11 / 10/08 and 1 / 12/09 Town of Ithaca Planning 7/ 1 /2008 City, Town , Village Planning Board ❑� Yes ❑ No Board Recommendation to Town Board Town of Ithaca Zoning 6/ 16/2008 City, Town Zoning Board Fe ❑ No Board Recommendation to Town Board City, County Health Department ❑ Yes ❑ No Town of Ithaca 7/3/2008 Other Local Agencies ❑ Yes ❑ No Conservation Board Recommendation to TB Other Regional Agencies ❑ Yes ❑ No State Agencies ❑ Yes ❑ No Federal Agencies ❑ Yes ❑ No C. Zoning and Planning Information 1 . Does proposed action involve a planning or zoning decision? MM Yes ❑ No If Yes, indicate decision required : ❑M Zoning amendment ❑ Zoning variance ❑ New/revision of master plan ❑ Subdivision ❑ Site plan ® Special use permit ❑ Resource management plan ❑ Other Page 8 of 21 2 . What is the zoning classification (s) of the site? Lakefront Residential (LR) 3 . What is the maximum potential development of the site if developed as permitted by the present zoning? N/A 4 . What is the proposed zoning of the site? The proposal does not include new zoning. The proposal includes an amendment to the existing Lakefront Residential Zone. 5 . What is the maximum potential development of the site if developed as permitted by the proposed zoning? N/A. The proposal will not result in changes to the residential development density . Changes will only apply to proposed docks, accessory structures, and boatlifts, etc. located within the Lakefront Residential Zone . 6 . Is the proposed action consistent with the recommended uses in adopted local land use plans? ❑E Yes O No 7 . What are the predominant land use(s) and zoning classifications within a '/4 mile radius of proposed action? Residential is the predominant land use within 1 /4 mile of the proposed action (amending the LR Zone requirements). However, other uses include educational, park land, marina, municipal sewage treatment plant, and commercial uses. Conservation Zoning is the most predominant zoning classification on the west side of Cayuga Lake within 1 /4 mile of the proposed action . Lakefront Commercial zoning is the most predominant zoning classification on the east side of the lake (followed by Medium Density Residential zoning, Multiple Residence zoning, and two Planned Development zones) . g . Is the proposed action compatible with adjoining/surrounding land uses with a '/4 mile? Fi Yes No 9 . If the proposed action is the subdivision of land , how many lots are proposed? N/A a . What is the minimum lot size proposed? N/A Page 9 of 21 10 . Will proposed action require any authorization(s) for the formation of sewer or water districts? ❑ Yes ❑■ No 11 . Will the proposed action create a demand for any community provided services (recreation , education , police, fire protection? ❑ Yes ❑E No a . If yes, is existing capacity sufficient to handle projected demand? ❑ Yes ❑ No 12 . Will the proposed action result in the generation of traffic significantly above present levels? ❑ Yes F1 No a . If yes, is the existing road network adequate to handle the additional traffic . ❑ Yes ❑ No D . Informational Details Attach any additional information as may be needed to clarify your project . If there are or may be any adverse impacts associated with your proposal , please discuss such impacts and the measures which you propose to mitigate or avoid them . E . Verification I certify that the information provided above is true to the best of my knowledge . Applicant/Sponsor Name Town of Ithaca Town Board Date ' ' ?/u' Signature Title Town Supervisor If the action is in the Coastal Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment. Page 10 of 21 PART 2 = PROJECT IMPACTS AND THEIR MAGNITUDE Responsibility of Lead Agency General Information ( Read Carefully) In completing the form the reviewer should be guided by the question : Have my responses and determinations been reasonable? The reviewer is not expected to be an expert environmental analyst. The Examples provided are to assist the reviewer by showing types of impacts and wherever possible the threshold of magnitude that would trigger a response in column 2 . The examples are generally applicable throughout the State and for most situations . But, for any specific project or site other examples and/or lower thresholds may be appropriate for a Potential Large Impact response, thus requiring evaluation in Part 3 . ! The impacts of each project, on each site, in each locality, will vary. Therefore, the examples are illustrative and have been offered as guidance. They do not constitute an exhaustive list of impacts and thresholds to answer each question . The number of examples per question does not indicate the importance of each question . ! In identifying impacts , consider long term , short term and cumulative effects . Instructions ( Read carefully) a . Answer each of the 20 questions in PART 2 . Answer Yes if there will be any impact. b . Maybe answers should be considered as Yes answers . C. If answering Yes to a question then check the appropriate box(column 1 or 2 )to indicate the potential size of the impact. If impact threshold equals or exceeds any example provided , check column 2 . If impact will occur but threshold is lower than example, check column 1 . d . Identifying that an Impact will be potentially large (column 2 ) does not mean that it is also necessarily significant. Any large impact must be evaluated in PART 3 to determine significance . Identifying an impact in column 2 simply asks that it be looked at further. e . If reviewer has doubt about size of the impact then consider the impact as potentially large and proceed to PART 3. f. If a potentially large impact checked in column 2 can be mitigated by change(s ) in the project to a small to moderate impact, also check the Yes box in column 3. A No response indicates that such a reduction is not possible. This must be explained in Part 3 . 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Impacton Land 1 . Will the Proposed Action result in a physical change to the project site? NO ❑ YES ❑i Examples that would apply to column 2 • Any construction on slopes of 15% or greater, ( 15 foot ❑ ❑ ❑ Yes ❑ No rise per 100 foot of length ), or where the general slopes in the project area exceed 10% . • Construction on land where the depth to the water table ❑ ❑ Yes ❑ No is less than 3 feet . (Cayuga Lake shore) • Construction of paved parking area for 1 , 000 or more ❑ ❑ ❑ Yes 0 N vehicles . • Construction on land where bedrock is exposed or ❑ ❑ ❑ Yes ❑ No generally within 3 feet of existing ground surface. (shoreline cliffs) • Construction that will continue for more than 1 year or ❑ ❑ ® Yes ❑ No involve more than one phase or stage. • Excavation for mining purposes that would remove ❑ ® ❑ Yes ❑ No more than 1 ,000 tons of natural material ( i . e. , rock or soil ) per year. Page 11 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change • Construction or expansion of a santary landfill . ❑ ❑ ❑ Yes ❑ No • Construction in a designated floodway. (Cayuga Lake) 0 ❑ [] Yes ❑ No • Other im acts : F 7M MYes MNo Proposed local law amendment extends the allowable dock length for waterfront properties from 30 to 50 feet, measured from the ordinary high water line, increases overall surface area from 300 to 350 square feet, allows a maximum 308 square foot covered boatlift for properties, and allows accessory structures within 10 feet of the shore of Cayuga Lake if such accessory structures are on a property with a cliff or enbankment. 2 . Will there bean effect to any unique or unusual land forms found on the site? ( i .e . , cliffs , dunes , geological formations, etc. ) F1 NO ❑YES • Specific land forms : ❑ ❑ ❑ Yes ❑ No Impact on Water 3 . Will Proposed Action affect any water body designated as protected? ( Under Articles 15, 249 25 of the Environmental Conservation Law, ECL) R NO ® YES Examples that would apply to column 2 ❑ ❑ ❑ ❑ • Developable area of site contains a protected water body. ■ Yes No • Dredging more than 100 cubic yards of material from channel of ❑ ❑ [] Yes ❑ No a protected stream . • Extension of utility distribution facilities through a protected water ❑ ❑ ❑ Yes ❑ No body. • Construction in a designated freshwater or tidal wetland . ❑ ❑ ❑ Yes ❑ No • Other impacts : ❑■ ❑ ❑ Yes ❑ No Cayuga Lake is a protected water body per NYS DEC classification 'A', which indicates a best usage for a source of drinking water, swimming and other recreation, and fishing. Proposed amendments are not anticipated to have any impacts on the Cayuga Lake . 4 . Will Proposed Action affect any non-protected existing or new body of water? [j] NO ❑ YES Examples that would apply to column 2 • A 10% increase or decrease in the surface area of any body of ❑ ❑ ❑ Yes ❑ No water or more than a 10 acre increase or decrease. • Construction of a body of water that exceeds 10 acres of surface ❑ ❑ ❑ Yes ❑ No area . • Other impacts : ❑ ❑ ❑ Yes ❑ No Page 12 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change 5 . Will Proposed Action affect surface or groundwater quality or quantity? FNO ❑ YES Examples that would apply to column 2 • Proposed Action will require a discharge permit. ❑ ❑ ❑ Yes ❑ No • Proposed Action requires use of a source of water that does not ❑ ❑ ❑ Yes ❑ No have approval to serve proposed ( project) action . • Proposed Action requires water supply from wells with greater ❑ ❑ ❑ Yes ❑ No than 45 gallons per minute pumping capacity . • Construction or operation causing any contamination of a water ❑ ❑ ❑ Yes ❑ No supply system . • Proposed Action will adversely affect groundwater. ❑ ❑ ❑'Yes ❑ No • Liquid effluent will be conveyed off the site to facilities which ❑ ❑ ❑ Yes ❑ No presently do not exist or have inadequate capacity. • Proposed Action would use water in excess of 20, 000 gallons ❑ ❑ ❑ Yes ❑ No per day. • Proposed Action will likely cause siltation or other discharge into ❑ ❑ ❑ Yes ❑ No an existing body of water to the extent that there will be an obvious visual contrast to natural conditions . • Proposed Action will require the storage of petroleum or ❑ ❑ ❑ Yes ❑ No chemical products greater than 1 , 100 gallons . • Proposed Action will allow residential uses in areas without ❑ ❑ ❑ Yes ❑ No water and/or sewer services . • Proposed Action locates commercial and/or industrial uses ❑ ❑ ❑ Yes ❑ No which may require new or expansion of existing waste treatment and/or storage facilities . • Other impacts : ❑ ❑ ❑Yes ❑ No Page 13 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change 6 . Will Proposed Action alter drainage flow or patterns , or surface water runoff? ❑i NO ❑ YES Examples that would apply to column 2 • Proposed Action would change flood water flows ❑ ❑ ❑ Yes ❑ No • Proposed Action may cause substantial erosion . ❑ ❑ ❑ Yes ❑ No • Proposed Action is incompatible with existing drainage patterns . ❑ ❑ ❑ Yes 1:1 No • Proposed Action will allow development in a designated ❑ ❑ ❑ Yes ❑ No floodway . • Other impacts : ❑ ❑ ❑ Yes 11 No IMPACT ON AIR 7 . Will Proposed Action affect air quality? ENO ❑ YES Examples that would apply to column 2 • Proposed Action will induce 1 , 000 or more vehicle trips in any ❑ ❑ ❑ Yes ❑ No given hour. • Proposed Action will result in the incineration of more than 1 ton ❑ ❑ ❑ Yes ❑ No of refuse per hour. • Emission rate of total contaminants will exceed 5 lbs . per hour ❑ ❑ ❑ Yes ❑ No or a heat source producing more than 10 million BTU ' s per hour. • Proposed Action will allow an increase in the amount of land ❑ ❑ ❑ Yes ❑ No committed to industrial use . • Proposed Action will allow an increase in the density of ❑ ❑ [] Yes ❑ No industrial development within existing industrial areas . • Other impacts : ❑ ❑ ❑ Yes ❑ No IMPACT ON PLANTS AND ANIMALS 8 . Will Proposed Action affect any threatened or endangered species? ❑ NO ❑ YES Examples that would apply to column 2 • Reduction of one or more species listed on the New York or ❑ ❑ ❑ Yes ❑ No Federal list, using the site, over or near the site , or found on the site . Page 14 of 21 I 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change • Removal of any portion of a critical or significant wildlife habitat. ❑ ® ❑ Yes ❑ No • Application of pesticide or herbicide more than twice a year, ❑ ❑ ❑ Yes ❑ No other than for agricultural purposes . • Other impacts : ❑ ❑ ❑ Yes ❑ No g . Will Proposed Action substantially affect non-threatened or non- endangered species ? ❑ N O ❑ YES Examples that would apply to column 2 • Proposed Action would substantially interfere with any resident ❑ ❑ ❑ Yes ❑ No or migratory fish , shellfish or wildlife species . • Proposed Action requires the removal of more than 10 acres of ❑ ❑ ® Yes ❑ No mature forest (over 100 years of age) or other locally important vegetation . • Other impacts : ❑ ❑ ❑ Yes ❑ No IMPACT ON AGRICULTURAL LAND RESOURCES 10 . Will Proposed Action affect agricultural land resources? ❑ NO ❑ YES Examples that would apply to column 2 • The Proposed Action would sever, cross or limit access to ❑ ❑ ❑ Yes ❑ No agricultural land ( includes cropland , hayfields , pasture, vineyard , orchard, etc. ) • Construction activity would excavate or compact the soil profile of ❑ ❑ Yes ❑ No agricultural land . • The Proposed Action would irreversibly convert more than 10 ❑ ❑ ❑ Yes ❑ No acres of agricultural land or, if located in an Agricultural District, more than 2 . 5 acres of agricultural land . Page 15 of 21 -1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change • The Proposed Action would disrupt or prevent installation of ❑ ❑ ❑ Yes ❑ No agricultural land management systems ( e.g . , subsurface drain lines , outlet ditches , strip cropping ); or create a need for such measures (e.g . cause a farm field to drain poorly due to increased runoff). • Other impacts : ❑ ❑ ❑ Yes ❑ No IMPACT ON AESTHETIC RESOURCES 11 . Will Proposed Action affect aesthetic resources? ( If necessary, use the Visual EAF Addendum in Section 617 .20, Appendix B . ) ❑ NO [j] YES Examples that would apply to column 2 • Proposed land uses , or project components obviously different ❑ ❑ ❑ Yes ❑ No from or in sharp contrast to current surrounding land use patterns , whether man-made or natural . • Proposed land uses , or project components visible to users of ❑ ❑ ❑ Yes ❑ No aesthetic resources which will eliminate or significantly reduce their enjoyment of the aesthetic qualities of that resource. • Project components that will result in the elimination or ❑ ❑ ❑ Yes ❑ No significant screening of scenic views known to be important to the area . • Other impacts : ❑� ❑ ❑ Yes ❑ No Proposed amendments will permit boatlifts with roofs, but contain restrictions and limits on height, roof pitch, and second floors to mitigate the screening of important lake views from private lakefront properties and from Cayuga Lake users. IMPACT ON HISTORIC AND ARCHAEOLOGICAL RESOURCES 12 . Will Proposed Action impact any site or structure of historic, prehistoric or paleontological importance? ❑ NO ❑ YES Examples that would apply to column 2 n • Proposed Action occurring wholly or partially within or ❑ 0 ❑ Yes [] No substantially contiguous to any facility or site listed on the State or National Register of historic places . • Any impact to an archaeological site or fossil bed located within ❑ ❑ ❑ Yes ❑ No the project site. • Proposed Action will occur in an area designated as sensitive ❑ ❑ ❑ Yes ❑ No for archaeological sites on the NYS Site Inventory. Page 16 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change • Other impacts : ❑ ❑ ❑ Yes ❑ No IMPACT ON OPEN SPACE AND RECREATION 13 . Will proposed Action affect the quantity or quality of existing or future open spaces or recreational opportunities? ❑ NO M YES Examples that would apply to column 2 • The permanent foreclosure of a future recreational opportunity. ❑ ❑ ❑ Yes ❑ No • A major reduction of an open space important to the community. ❑ ❑ ❑ Yes ❑ No • Other impacts : ❑� ❑ [] Yes ❑ No ETIeloc,al law is authorizing people to extend the built environment over a shared natural resource, and the Town is g the impacts by regulating the size of docks and boat hoists. IMPACT ON CRITICAL ENVIRONMENTAL AREAS 14 . Will Proposed Action impact the exceptional or unique characteristics of a critical environmental area (CEA) established pursuant to subdivision 6NYCRR 617 . 14(8 )? ❑ NO ❑ YES List the environmental characteristics that caused the designation of the CEA. Examples that would apply to column 2 • Proposed Action to locate within the CEA? ❑ ❑ ❑ Yes ❑ No • Proposed Action will result in a reduction in the quantity of the ❑ ❑ ❑ Yes ❑ No resource? • Proposed Action will result in a reduction in the quality of the ❑ ❑ ❑ Yes ❑ No resource? • Proposed Action will impact the use, function or enjoyment of the ❑ ❑ ❑ Yes ❑ No resource? • Other impacts : ❑ ❑ ❑ Yes ❑ No Page 17 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change IMPACT ON TRANSPORTATION 15 . Will there be an effect to existing transportation systems? ❑. N O ❑ YES Examples that would apply to column 2 • Alteration of present patterns of movement of people and/or ❑ ❑ [:] Yes ❑ No goods . • Proposed Action will result in major traffic problems . ❑ ❑ ❑ Yes ❑ No • Other impacts : ❑ ❑ ❑ Yes ❑ No IMPACT ON ENERGY 16 . Will Proposed Action affect the community's sources of fuel or energy supply? .❑ NO ❑ YES Examples that would apply to column 2 • Proposed Action will cause a greater than 5% increase in the ❑ ❑ ❑ Yes ❑ No use of any form of energy in the municipality. • Proposed Action will require the creation or extension of an ❑ ❑ ❑ Yes ❑ No energy transmission or supply system to serve more than 50 single or two family residences or to serve a major commercial or industrial use. • Other impacts : ❑ ❑ ❑ Yes ❑ No NOISE AND ODOR IMPACT 17 . Will there be objectionable odors , noise, or vibration as a result of the Proposed Action? ❑ NO F1 YES Examples that would apply to column 2 • Blasting within 1 , 500 feet of a hospital , school or other sensitive ❑ ❑ ❑ Yes ❑ No facility. • Odors will occur routinely ( more than one hour per day) . ❑ ❑ ❑ Yes ❑ No • Proposed Action will produce operating noise exceeding the ❑ ❑ ❑ Yes ❑ No local ambient noise levels for noise outside of structures . • Proposed Action will remove natural barriers that would act as a ❑ ❑ ❑ Yes ❑ No noise screen . Other impacts : ❑ ❑ ❑ Yes ❑ No Page 18 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change IMPACT ON PUBLIC HEALTH 18 . Will Proposed Action affect public health and safety? ❑ NO F1 YES • Proposed Action may cause a risk of explosion or release of ❑ ❑ ❑ Yes ❑ No hazardous substances ( i . e. oil , pesticides , chemicals , radiation , etc. ) in the event of accident or upset conditions , or there may be a chronic low level discharge or emission . • Proposed Action may result in the burial of " hazardous wastes" ❑ ❑ ❑Yes ❑ No in any form ( i .e. toxic, poisonous, highly reactive, radioactive, irritating , infectious , etc. ) • Storage facilities for one million or more gallons of liquefied ❑ ❑ ❑ Yes ❑ No natural gas or other flammable liquids . • Proposed Action may result in the excavation or other ❑ ❑ ❑ Yes ❑ No disturbance within 2 , 000 feet of a site used for the disposal of solid or hazardous waste . • Other impacts : ❑ ❑ []Yes ❑ No IMPACT ON GROWTH AND CHARACTER OF COMMUNITY OR NEIGHBORHOOD 19 . Will Proposed Action affect the character of the existing community? El NO ❑ YES Examples that would apply to column 2 • The permanent population of the city, town or village in which the ❑ ❑ ❑ Yes ❑ No project is located is likely to grow by more than 5% . • The municipal budget for capital expenditures or operating ❑ ❑ ❑ Yes ❑ No services will increase by more than 5% per year as a result of this project. • Proposed Action will conflict with officially adopted plans or ❑ ❑ ❑ Yes ❑ No goals . • Proposed Action will cause a change in the density of land use. ❑ ❑ ❑ Yes ❑ No • Proposed Action will replace or eliminate existing facilities, ❑ ❑ ❑ Yes ❑ No structures or areas of historic importance to the community. • Development will create a demand for additional community ❑ ❑ ❑ Yes ❑ No services (e.g . schools , police and fire, etc. ) Page 19 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change • Proposed Action will set an important precedent for future ❑ ❑ ❑ Yes ❑ No projects . • Proposed Action will create or eliminate employment . ❑ ❑ ❑ Yes ❑ No • Other impacts : ❑ ❑ ❑ Yes ❑ No 20 . Is there, or is there likely to be, public controversy related to potential adverse environment impacts? ❑ NO DYES If Any Action in Part 2 Is Identified as a Potential Large Impact or If you Cannot Determine the Magnitude of Impact, Proceed to Part 3 Page 20 of 21 TOWN BOARD 01 / 12 / 2009 ATTACHMENT # 4 , /Tompkins County I , 41 �,� N AN - 9 2009 lJ €� € � DEPARTMENTPOF PLCANNING TOV 1.4 OF ITHACA x121 East+,Court,Street = PLANNING J ENGINEERING `Ithaca, N w,"Y6i•k14850 Edward C. Marx, AICP7 Commissioner of Planning Telephone 607 274-5560 and Public Works "� Fax (607) 274-5578 January 9, 2009 Ms . Christine Balestra, Planner Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Re : Review Pursuant to §239 —1, -m and —n of the New York State General Municipal Law Action: Zoning Amendment proposal for Lakefront Residential (LR) Zone, Town of Ithaca Dear Ms . Balestra: This letter acknowledges your referral of the proposal identified above for review and comment by the Tompkins County Planning Department pursuant to §239 -1 and -m of the New York State General Municipal Law. The Department has reviewed the proposal, as submitted, and has determined that it has no negative inter- community, or county-wide impacts . The Department offers the following comments regarding the proposed project, which are not formal recommendations under General Municipal Law §239 -1 and —m: • Increasing allowable dock lengths by 67% (from 30 to 50 feet) could have adverse scenic and recreational impacts . If water depth is an issue, an approach similar to the Town of Webb, NY (Herkimer County) should be implemented which limits docks to no more than 40 feet in length or to a depth of 6 feet of water, whichever comes first. • Although there has been improvement in the language in Section (6) (k) (7) to address our concern about docks occupying an extensive amount of shoreline we still believe that the provision that an extension "shall not exceed eight feet in at least one dimension (length or width)" is overly permissive and could result in construction of large "decks" rather than "docks" over the water. Please inform us of your decision so that we can make it a part of the record. Sincerely, Edward C . Marx, AICP Commissioner of Planning and Public Works Inclusion through Diversity TOWN BOARD 01 / 12 / 2009 ATTACHMENT # 5 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM To : Town Board Members From: Darby Kiley, Planner , Date : December 22 , 2008 1 f % Re : Conservation Board Membership, Associate, & Chair The Conservation Board at their meeting on December 4 1 voted unanimously to recommend Diane Conneman for another term as Chair for 2009 . Diane has been a very active member of the Conservation Board since her initial appointment in 2002 , and served as Chair since 2006 . The members of the Conservation Board request the Town Board ' s consideration of Diane for Chair for the upcoming year. Conservation Board members James Hamilton, Eva Hoffmann, and Susan McCutcheon will have expired terms of office as of December 31 , 2008 , as will Conservation Board Associate, Jon Meigs . All of these individuals have expressed an interest in continuing to serve on the Board. The Conservation Board requests the Town Board ' s consideration in the reappointments of these valuable members for two-year terms . The Conservation Board recently interviewed two applicants who expressed an interest in serving on the Board. At the December 4`h meeting, the members discussed the two candidates and agreed to recommend all of them for appointments to the Conservation Board. Because of the alternating term appointments, one of the candidates is being recommended to fill the remaining year of the two year term, and the other candidate is being recommended to fill a two year term . The letters of interest and resumes for Nirav Patel and Andy Goodell are enclosed. Brent Katzmann, who has been on the Board since 2003 , has decided not to continue serving on the Conservation Board . The Board will continue the search for a new Conservation Board member. Two draft resolutions are enclosed for the Town Board ' s consideration, including the appointment of the Chair position, the re-appointment of the three Board members, new appointments of two candidates, and re-appointment for Jon Meigs to the Associate positions. Enc. TOWN BOARD 01 / 12 / 2009 ATTACHMENT # 5 Nirav Patel 301 , Maple Ave . #G-2 Ithaca , NY- 14850 October 17 , 2008 y'l 01i I 5 To , Karen Billings ; . 'town of lihaca Town Clerk, Town of Ithaca , iown clerk 215 N . Tioga , Ithaca , NY 14850 Re: Request for joining of conservation board : To Whom It May Concern : During the course of multidisciplinary research through academic and non- governmental work, I have realized the need for advancement of environmental conservation and protection of resources through policies that are framed and derived upon through citizen 's initiated decision processes : Being a member of the Conservation board allows for understanding at a more local level the ecological , environmental and/or socio-economic consequences of planning and conservation . My current work towards a PhD degree in Natural resources aims to build sufficient scientific training and education base to sustain a large-scale production of energy crops. It is hypothesized that such an endeavor would allow for agro-ecological prosperity for rural . areas of the country . I believe that volunteering my time and energy to Conservation board would allow for me to be a part of local level efforts towards similar goals of preserving and conserving the environment: It is my intent to continue working on these issues after a PhD. degree and contribute towards the goal of realizing the benefits of ecosystem services . I sincerely hope that the board will consider my participation . I am confident that I would be able. to serve the board with my dual experiences in academia and cooperative . Thanking you , Sincerely , (Nirav Patel) NIRAV PATEL 301 Maple Ave, G-2, Ithaca, NY-14850 Ph: (607)-339-6353, (607)-256-9660 Email: nsp6@cornell. edu EDUCATION Ph.D Natural Resources August 2007 to current Cornell University, Ithaca, NY M.P. S in International Development January 2003 to 2005 Cornell University, Ithaca, NY G.P.A 3 . 7/4.0 M.S . Floriculture and Ornamental Horticulture August 1999 to 2003 Cornell University, Ithaca, NY G.P.A 3 . 5/4 .0 M. Sc. Agriculture August 1997- 1999 B .A. College of Agriculture and Forestry, Anand, Gujarat, India G.P.A 3 . 8/4.0 B. S . in Applied Botany July 1993 to May 1996 Fergusson College, Pune University, India G.P.A. 3 . 6/4.0 GRADUATE Varied classes in the field of Horticulture, Plant physiology, Natural resources COURSES International development and agriculture, International marketing and management, Non-profit management and implementation. UNDERGRADUATE Three years of applied Botany, and two years of Chemistry, Zoology and Geology COURSES THESIS TITLE Effects of levels of Spacing and Fertilizer on the Growth, Flowering and Flower Production of Annual Chrysanthemum. Chrysanthemum coronarium. cv. 'Local variety'. August1997 to May 1999 "Seeds of hope" or "Seeds of doom"-Debate surrounding the acceptance of application of agricultural biotechnology in India January 2003 to 2005 TEACHING Cornell University August 1999 to December 1999 EXPERIENCE Teaching Assistant, Hort-300 Herbaceous plant materials, In class teaching for both labs and lectures, as well as structuring and grading weekly quizzes and directing end of semester project reports. Cornell University August 2001 to May 2002 Teaching Assistant, BioG109 &BioG110 August 2002 to May 2003 Introductory Biology- Involved in lab preparation and teaching, executing on-line lab info/exam previews and reviews for students, grading and holding regular office hours. Cornell University June 2001 , 2002 and 2003 Course Assistant, E&EB-207, HIST-287 and S& TS-287 Evolution- led lecture discussion, which involved grading all term/research papers and advising on writing skills and research methodology. Cornell University August 2002 and 2003 Graduate Student Professional Development Workshop . f TEACHING Facilitator for all the sections of the workshop on graduate teaching EXPERIENCE(contd) and professional conduct of teaching assistants Cornell University August 2003 to May 2004 Laboratory Instructor, BioG103 - 104 August 2004 to May 2005 Introductory Biology For Premeds- Involved in lab August 2007 to May2008 preparation and teaching, grading and holding regular office hours. Cornell University May 2005- August 2005 Course Coordinator and lecturer Bio 107- 108 Summer course series for Biology, Prepared and edited the laboratory manual, delivered laboratory lectures. Besides teaching also administered teaching assistants for the course. WORK Fergusson College, Pune, India August 1993 to May 1996 EXPERIENCE Chief editor for the department of Botany monthly magazine and newsletter. INORA (Institute of Organic Agriculture), January 1994 to May 1996 Pune, India -Faculty and extension tutor for a project on research and standardization methods of wormi composting applicable to local farmers so that they might be self-dependent in commercial horticulture. Silod Co-operative initiative, Gujarat, India July 1996 to July 1999 Helped co-found the co-operative for local farmers that facilitated investing in expensive machinery to help reach desired levels of self-sufficiency in agricultural output. Sardar Samaj Seva Trust, Nadiad, India May 1998 to May 1999 Volunteered in initiating and establishing an institute to help high school girls unable to complete their education and obtain a professional degree. Cornell University May 2000 to August 2002 Cornell Graduate School, Chief Supervisor, duties involved telephonic communication with alumni, conceptualizing and forming the training manual, training students, holding and organizing meetings Cornell University August 2005 to December 2006 Course Instructor for Laboratory Bio 107- 108 August 2006 to May 2007 Summer course series for Biology, Prepared and edited the laboratory manual, delivered laboratory lectures. Besides teaching also administered teaching assistants for the course. HONORS University Graduation in top 15% of class High School Graduation in top 5% of class Member of student executive board at school LANGUAGES English, Hindi (Ranked top 5% of All India Hindi Exam) Sanskrit (Ranked top 1 % STUDIED of All India Sanskrit Exam), Gujarati, Marathi (working knowledge), Dutch (partial working knowledge). ACTIVITIES Reading, social work at rehabilitation center for the underprivileged, participated in several AIDS awareness campaigns, Sailing and Gardening. . REFERENCES Available upon request. Course list also available upon request. RECEIVE 1249 Trumansburg Rd Apt 1 Town Cie Ithaca Ithaca, NY 14850 November 8, 2008 Dear Karen Billings, I am writing to let you know of my interest in joining the Town of Ithaca's Conservation Board. I heard of the position by an email from the Sustainable Tompkins listserv. When I was living in Amherst, New Hampshire, I worked with the Amherst Conservation. Commission making trail maps for the town's conservation properties of which many had hiking and walking trails. From attending their meetings, I knew that I had an interest in town conservation projects, but as a student at the time I did not pursue it further. In college.- these interests led me to studying geology and environmental science - which strongly contributed to my passion for preserving and conserving our natural places: I spend part of my free time hiking and backpacking locally. Friends have proposed dri ving to the Adirondacks or Catskills for outings, butI am always the' one to point out that there are local places that can appear just as pristine and have beautiful views. I believe that enhancing and promoting places with great intrinsic value only leads to more of them being designated as conservation ;land that can never be developed for the sake of profits. As a bike commuter, I ride up Route 96 everyday and always take a momentto stop near the medical offices about halfway up the hill. From there, I get to see a view over Ithaca's northern end that few others take the time to. Places like this are all the proof I need that our quality of life does not revolve around how wealthy we are. Being able to see great views or hiking through places that are more natural than.a concrete sidewalk are much more important tome than the developments that beg to reduce the stream buffers or reduce minimum acreage rules just so that more families can have a large lawn or fancy driveway.` Being- on the Conservation Board would allow my interests to. help the . town oflthaca and the residents. I hope you will consider me for the, Conservation Board position. If you have questions, I can be reached at (607) 229 72641 or email andy @ithacacarshare:org. I look forward to hearing from you. Sincerely, Andy Bailey Goodell k ANDREW B . GOODELL 1249 Trumansburg Rd Apt 1 • Ithaca, .NY 14850 • (607) 229-2641 • andy @ithacacarshare.org Employment History Ithaca Carshare, Inc. - Assistant Director May 2008 - Present • Process applicants, respond to member inquiries, outreach events, fleet upkeep • Program development to promote :fuel-efficient driving techniques . Pine Lake Environmental Campus of Hartwick College Sept 2004 = May 2008 • GIS mapping of 1.4 miles of hiking trails within the 920.-acre, environmental campus . • Student Shuttle Van Driver: -Personall y created shuttle schedules each semester and drove over 30,000 miles carpooling students between the Pine Lake Environmental Campus and classes daily • tats, preparing for events, etc. Summer Assistant: Three summers cleaning cabins for ren Hartwick Admissions, Student Advisement and Alumni Relations • WickWire Phonathon Caller: Secured monetary gifts to the Hartwick Fund Sept 2007 — Dec 2007 • Admissions Blue Key .Tour Guide: Several 'campus tours weekly, . Sept 2005 May 2007 • Student. Advisement. Academic Assistant for new students . May 2007 o Event Programming • Challenge Programming: Belaying for outdoor ropes. course activities Sept 2004 Dec 2007 Awakening Pre-Orientation Program: Leader for incoming 'students Sept 2005 and 2006 • Awakening Administration Assistant; Pre-program assistance June 2005 Sept 2005 Employment Skills and Certifications • Strong computer ;skills in Microsoft Word, PowerPoint, Excel, Outlook; Adobe Flash. Familiar with ARC- View GIS, ;CARIS Gemm GIS, and ;HTML web design..: ' • Field geology skills with GPSr units, GIS; Theodolite, plane table, Brunton compact transit; Anemometers • Volunteered on construction of strawbale homes in East Meredith, NY • Outdoor skills in long-distance backpacking; ultralight backpacking, rock climbing (sport, top-roping, and traditional), ice climbing, ocean kayaking, canoeing;, sailing, ultimate; disc, and: disc golf with course setting • Hang Glider's Novice Pilot's License acquired June 2007 • Wilderness First Aid Certification: SOLO, March 2004/2006 • Digital Photography skills. See my photography website at: http://abg smu mg_ug com Education _ Bachelor of Arts Degree from Hartwick College, Oneonta, NY - 2008 • Geology and Environmental Sciences Major - Focus in Environmental Geology _ • Environmental Science and Policy Minor TOWN BOARD 01 / 12 / 2009 ATTACHMENT /# 6 1 . Peter Stein's recommended changes to the TOI Board Protocol and Procedures Manual Sec, 2. 07 Appointment of Boards and Committees B. Creation and Role of Other Boards and Committees Current: Town Board Committees are committees created by the Town Supervisor consisting of three Town Board members, unless the Supervisor objects. Staff, other board and community representatives participate as resources, as appropriate. Town Board members are appointed by the Town Supervisor and , by tradition in the Town of Ithaca , with the consent of the individual board members and the approval of the Town Board , [unless the Town Supervisor obj/ Change to_..,.� Town Board Committees are committees created by the Town Supervisor consisting of three Town Board members_ Staff, other board and community representatives participate as resources, as appropriate . Town Board members are appointed by the Town Supervisor. By tradition in the Town of Ithaca , the Supervisor consults individually with Town board members prior to making the appointments, and the Town Board acknowledges the Supervisor's appointments at a Town Board meeting. . . . . . .. . . . . . . . . . . . . . . . . . 0 0 0 0 m m 0 0 0 0 0 m 6 0 . . . . \ . . . . . . . \ . . . 0 0 0 0 0 . 000 . . . . ■ . 2 . On Town Board Agenda — August 11 , 2008 — Discussion follows . Agenda item Agenda Item No . 25 = Consider amendments to the Policies and Procedures Manual (Attachment #8 ) Supervisor Engman directed the board ' s attention to the proposed changes provided to them in their packets . He asked the board how they wished to proceed . Councilwoman Hunter pointed out that an updated version was provided to them at the meeting . Councilman Stein stated that the proposed resolution includes major changes in the way that the board works and he felt that it required a lot of discussion . He noted that his changes clean up language but the other changes need further discussion . Councilman Stein thought that the suggested changes should go through a committee so time could be spent discussing the implications of the changes . Supervisor Engman asked Councilwoman Leary to explain the changes she had made so that the board could then decide when and how to deal with the changes . Councilwoman Leary explained that some of her proposed changes were meant to clean up existing language . She thought that the committee language needed clarification because , when the manual was originally adopted , the committee structure was not as strong as it is now. She said that most of her comments describe what is being done currently in committees . Councilwoman Leary briefly explained the language changes she suggested ( see attached suggested changes) . Supervisor Engman wanted the board to review the suggested changes and to come prepared to deal with the changes at the next meeting . Councilman DePaolo agreed and felt that some of the implications and wording would demand a lot of discussion . Councilman Stein suggested that the board appoint a subcommittee to review the Policies and Procedures Manual . Councilman DePaolo thought that the Operations Committee could review the manual with the input of board members who are not on the committee . Councilwoman Leary explained that the impetus for the changes were a result of some of the things that had happened recently with the committees . Councilman Stein moved that the item be referred to the Operations Committee and that the Committee invite interested parties to come to their discussion . Councilman DePaolo seconded . Supervisor Engman called for a vote . TB RESOLUTION NO. 2008- 174 : Refer review of Policies and Procedures Manual to Operations Committee RESOLVED, that the Town Board refers review of the Policies and Procedures Manual to the Operations Committee and the Committee will invite interested parties to participate in their discussion. MOVED: Councilman Stein SECONDED: Councilman DePaolo VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Goodman, aye; Councilman Levine, aye; Councilwoman Hunter, aye; Councilman DePaolo, aye. Carried unanimously. 3 . OPERATIONS COMMITTEE Meeting Date/Time : Thursday, August 21 , 2008/4: 30 p. m. Place: Tioga Room AGENDA 1 . Community Gardens — (Tee-Ann) I would like to put a brief discussion of the community garden on the Operations Committee agenda . I would like to get a nod from the committee to work with Marnie on putting together a funding request. 2 . Overlook Playing Field — (Tee-Ann ) Agreement states that it is to be maintained by the complex owners, at Overlook. Is it being maintained? 3 . Carpet Replacement plan for Town Hall (Judy) 4 . Parking Lot spaces — Post Office Agreement (Judy) 5 . Bike Racks ( Herb) 6 . Completion of the wood front for the Board Room ( Herb) 7 . Lobby floor clean (Karen) 8 . Noise Ordinance (Karen ) 9 . Alternatives FCU EITC outreach from August 11th TB Meeting - Councilman Stein asked that discussion of endorsing this program be put on the September agenda . Supervisor Engman suggested the item be forwarded to the Operations Committee to bring back to the Town Board in September 10. Discussion of Policies & Procedures Manual — referred to Operations Cmte by Town Board (Aug . 11th mtg . ) 11 . Film Permit — referred back to committee by the Town Board at its August 11 , 2008 meeting . Item number 10 Held for further review. ATTACHMENT Association of Towns JAN 0 2 of the State of New York 2a� glow of /th$ G. JEFFREY HABER LORI MITHSI EXECUTIVE DIRECTOR WWW.NYTOWNS. ORG COUNSEL December 2008 Dear Town Clerk: PLEASE READ AT FIRST 2009 TOWN BOARD MEETING Contains Dated Material to be Returned The 2009 Training School and Annual Meeting of this Association will be held at the Hilton New York & Towers, New York City, February 15- 18, 2009 . This is a trainin session for town officials . The following is a brief outline of events : INFORMATIONAL HEARING from 3 : 00-5 : 00 p .m. , Sunday Afternoon, February 15 - Beekman Parlor. See over page. GENERAL OPENING SESSION for all town officers, 8: 45 a.m., Monday Morning, February 16 - Grand Ballroom. GROUP SESSIONS for various categories of town officers and special programs follow the Opening Session as will be set forth in the printed program: Town Board Members Fiscal Officers Building Officials Assessors Planning & Zoning Officials Public Works & Highway Town Justices Generally Town Clerks Town Justices (Advanced, Accredited)* Town Court Clerks Tax Collecting Officers Town Attorneys BREAKFAST WITH THE ASSOCIATION 8 : 00 a.m. , Tuesday Morning, February 17 - Grand Ballroom ANNUAL BUSINESS SESSION (Official Delegates) at 9 : 00 a.m. , Wednesday Morning, February 18 - Beekman & Sutton (N) Parlors NOTE : All Justice and Court Clerk Classes will be held at the Sheraton New York. The Constitution of the Association provides : "On all questions arising at meetings of the Association, each member town in good standing shall be entitled to one vote. Such vote shall be cast by a person designated %by the`litdwn board of such member town, registered and present at the meeting at `which the vote is offered. The town board may designate an alternate to cast the vote of such town in the absence of the person so designated. No person shall be designated as a representative of town or alternate unless he shall be an elector of the town so designated. " Any town that has paid its dues for the year 2009 BEFORE the Annual Meeting is a member in good standing. A CERTIFICATE OF DESIGNATION OF THE VOTING DELEGATE for your Town is enclosed. THE CERTIFICATE MUST BE EXECUTED AND RETURNED TO THE ASSOCIATION, 150 State Street, Albany, NY 12207- 1617, NO LATER THAN FEBRUARY 4, 2009, for the Credentials Committee to review and establish eligibility. A copy of the preliminary 2009 Legislative Program developed at a joint meeting of the Executive Committee and the Resolutions Committee is attached. The Resolutions Committee will present the Legislative Program to the Delegates at the 2009 Business Session. RESOLUTIONS SUBMITTED AT LEAST 15 DAYS PRIOR TO THE 2009 ANNUAL MEETING will also be received and considered for recommendation at the Business Session. So that delegates will have an understanding of the proposed resolutions prior to the Business Session on Wednesday, an Informational Hearing on the resolutions will be held by the Executive and Resolutions Committees , Sunday Afternoon, February 15 , in the Beekman Parlor from 3 : 00-5 : 00 p . m. The registration fee includes "Breakfast with the Association" on Tuesday Morning. This fee together with other actual and necessary expenses of town officers and employees authorized by the town boards to attend, are a legal town charge under 77-b of the General Municipal Law. Registration receipts will be issued. They should be retained by each town officer or employee attending and should be attached to claim vouchers presented to town boards for reimbursement of attendance expenses . The Official Annual Meeting Badge must be displayed for admission to all sessions and the Exhibit Area. Check our website for further details on events and sessions at the Annual Meeting: . www. n)�towns . or 2 n � r t : � vtea, : 0 2009 Proposed Legislative Program 4 � = Association of Towns g of the State of New York The AOTSNY President annually appoints a Resolutions Committee made up of Executive Committee Members . and other town officials . The Resolutions Committee meets twice before the Annual Meeting (November and February) to review new and prior resolutions and legislative issues . Those resolutions approved by the Resolutions Committee will be reported to the Town Delegates of the Annual Meeting for their consideration. To assist the Town Delegates in this process, the Executive Committee has adopted Rules of Order (copy enclosed) to govern the Resolutions Process at the Annual Meeting. In accordance with -the Rules of Order, the language of the proposed resolutions may not be changed at the Annual Meeting, therefore if your town would like to suggest changes to the language of the enclosed resolutions please provide your proposed changes to AOTSNY staff.on or before January 26, 2009 for the AOTSNY Resolutions Committee to consider at their February 2009 meeting. The enclosed resolutions have been reported by the AOTSNY Resolutions Committee at their November 2008 meeting. Please note that these resolutions may be modified or withdrawn by the AOTSNY Resolutions Committee at their February 2009 meeting. In addition, new resolutions may be reported out of the February 2009 AOTSNY Resolutions Committee meeting. If you have new resolutions that you would like the Resolutions Committee to consider at their February 2009 meeting please provide them to AOTSNY staff on or before January 26, 2009 . The proposed 2009 AOTSNY Legislative Resolutions Program will be voted upon by the Town Delegates to the Annual Meeting on Wednesday February 18 , 2009 . Once approved, the resolutions will be printed and distributed to member towns as well as state and federal legislative officials . ua s ,a Mh .c...i: ea ,_ :,+, fiv ^a n . ' „'y�+ ftY, .T ..�.?."E,.. u .:.. �.ii,* .�s't -.. � , , ;ew §�� ". : .swvtil : zr .�;. iib x : . , r #eN` � '.. iw,X1 `�h' ?;+. .�;1. : IR ' `w. : ) c ? 4U'k f .. m.. . "u»,;j ' {' �!, �',? t"Y4 - Y &�Y ! Y: �' s n it ' ' d i> ,� , _y s� fiy ,6.4rr �.;,, • , ResoluhontNo l ' �, z 3 , c , Y �r � En . sis? 3, d+....k.-._N: s,zvom,'. ..,r.A1,w ..3�.A •k a'�.". ,at^iL- ai �!� et ak�Y ' �� �bld ;7,..M F�� ,�_ 'a..., x ' PRESERVE AND STRENGTHEN HOME RULE WHEREAS, beginning in 1894 the people of the State of New York have voted repeatedly to approve Constitutional provisions granting broad home rule powers to local governments and corresponding restrictions on the State Legislature to preserve these powers; and WHEREAS, home rule powers encompass a wide range of subjects including but not limited to : the power to adopt, amend and repeal local laws in the exercise of its functions, powers and duties; the power to share services and act cooperatively with other local governments, the power to acquire real and personal property for its corporate purposes; the power to establish recreational facilities and; the power to dispose of its real and personal property; the power to levy and collect rents, charges, fees and penalties; in a city, village or, town, the power to adopt, amend and repeal zoning regulations; and the power to perform comprehensive or other planning work relating to its jurisdiction; and WHEREAS, the exercise of these powers permits local governing bodies to meet the unique and diverse needs of local residents while fostering citizen participation and grassroots involvement in government; and WHEREAS, New York' s diverse communities are best served by maintaining the. principles of home rule, including those set forth in the State Constitution, Local Government Bill of Rights, Statute of Local Government and the Municipal Home Rule Law; NOW THEREFORE BE IT RESOLVED that the Association of Towns calls upon the Governor and the Legislature to preserve and strengthen home rules and BE IT FURTHER RESOLVED that the Association of Towns will strongly oppose any state initiative to weaken or eliminate i New York' s long-standing tradition of home rule and local government authority. MANDATE RELIEF WHEREAS, local governments are in partnership with the State and Federal Government to protect and preserve the health, safety and welfare of.the people and New York State; and I WHEREAS, such a partnership requires collaboration in order to effectively accomplish these goals; and WHEREAS, the imposition of tax-shifting unfunded State and Federal mandates (commonly occurring in the areas of public works, procurement, personnel management, provision of local service, environmental quality enhancements, and loss of local tax base) represents a barrier to effective collaboration and good governance; and I i WHEREAS, the growing expense of tax-shifting unfunded mandates, both individually and collectively, places financial burdens on local governments and ultimately the taxpayer, and has in some instances forced local governments to drastically under-fund crucial local services such as road maintenance, public safety, and recreational and cultural services, NOW THEREFORE BE IT RESOLVED, that the Association of Towns calls upon the President and Congress to enhance the Unfunded Mandates Reform Act of 1995 (OMRA; P.L. 104-4) to expand the definition of the term "unfunded mandate" and to fully fund Federal programs administered at the state and local level; and BE IT FURTHER RESOLVED, that the Association of Towns calls upon the Governor and the New York State Legislature to enact comprehensive mandate relief legislation that would take into consideration the following among other 2 3 / relief measures: (1) inventory and fully fund existing and future mandates and (2) require all future legislation to include specific local fiscal impact notes. - iF=.J ! Y ! 1}�- Si .p� e. _ IN"4 wKwui�. vhs& ` .l t_ k n, '.,,. i .� U�, , 'MIN- A X43 ReSUIUtiQn FNQ. 3, � _ a': .G • 2 zl � �, n w_xa� a'.:,..� a . . w! ; __ -Ma . .a�b,aCT auw.vkw cuuvia r+�s+m iii asdk na.>w+:u ^.zv� S .< - . a31S�t-s ._._.fi ... ..b u,ulro'mU...�3'a *.^4tutm.�. .aw HIGHWAY AND TRANSPORTATION FUNDING WHEREAS, a safe and dependable transportation infrastructure network is necessary in order to protect users of New York ' s roads, bridges and mass transit and to encourage and sustain economic development; and WHEREAS, the roads and bridges that make up our Nation' s highway and transit infrastructure are built, operated, and maintained through the collaborative financial assistance of Federal, State, and local governments with 85% of New York' s roads and bridges maintained by local governments; and WHEREAS, the Federal "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users" (SAFETEA-LU) funding program was established to provide federal funding for state and local infrastructure projects and is set to expire in 2009; and WHEREAS, the New York, State "Consolidated Local Street and Highway Improvement Program" (CHIPS) was established to assist localities in financing the construction, reconstruction, or improvement of local highways, bridges, highway-railroad crossings, and/or other local facilities (Highway Law, § 10-c) is subject to annual appropriation; and WHEREAS, studies of New York' s extensive local road system continue to identify a multi-billion dollar shortfall in funding of local highways and bridges; and WHEREAS, the Association of Towns is cognizant of the current financial crisis; and WHEREAS, according to the Federal Highway Administration every $ 1 .00 spent on street , and . highway improvements results in $ 5 .40 in economic benefits; NOW THEREFORE BE IT RESOLVED , that the Association of Towns calls upon the Governor, the Legislature and the Department of Transportation to maintain CHIPS funding in the 2009-10 State Budget and to provide a stable and sustainable funding stream for local infrastructure needs ; and BE IT FURTHER RESOLVED , that the Association of Towns calls upon the Governor, the Legislature and the Department of Transportation to fully fund and preserve the Dedicated Highway and. Bridge Trust Fund (DHBTF) for capital infrastructure expenditures and to phase out non-capital expenditures ; and BE IT FURTHER 3 RESOLVED, that the Association of Towns calls upon the New York Congressional Delegation, to renew SAFETEA-LU and to provide an increased and dedicated funding commitment to state and local transportation infrastructure projects. HIGHWAY MUTUAL AID WHEREAS, the State of New York has long recognized the benefits of sharing resources among and between its local governments; and WHEREAS, the Executive Law provides for the sharing of local government resources and personnel in the event of a disaster, as defined by that law; and i WHEREAS, except in the event of such a disaster, local governments may share resources only pursuant to an agreement entered into in advance by municipalities ; and WHEREAS, there are certain times that do not rise to the level of a disaster, yet still require additional assistance and resources by the Highway Department or Department of Public Works in order to adequately respond; and WHEREAS, often times there are no appropriate cooperative agreements in place at the time such assistance is required; and WHEREAS, statewide legislation enabling the sharing of Highway and DPW personnel and resources, and setting forth basic structure, procedures and protocols, in the absence of an appropriate cooperative agreement would improve local governments ' ability to work cooperatively to address unforeseen or unanticipated events and occurrences, NOW THEREFORE BE IT RESOLVED, that the Association of Towns calls upon the Legislature to enact highway mutual aid legislation to enable the department head of a Highway Department or DPW to request and to offer such assistance in described circumstances and in the absence of a local cooperative agreement between the local governments, ty3� y 41 C'11S.ft . ' � Iti� W rn'g xu S:+� ifi r �l ""a. x _, 9C P � it ? J'•�., , NYC 31. i 4 "$ WGFI tW si"r. �lee 4 :. ,>,G C� '.'a° ' .� Qr3 �kr n, �n .i tltla..�.� .. P � - ?4. h."Ai. .! .Ji- �" j}N�,, $>:.° i , "•}rh . . i;: 5. .. � ~ .. � � uyA ;.i�4�h - 4 iS- i.+ irJ a :ie?T :Resoluhuri �� i ai�s :, A �.u ..; sNE r�� r .',:� + I, LOCAL ROAD CLASSIFICATION J WHEREAS, American Association of State Highway Transportation Officials (AASHTO) develops minimum standards for local highways; and 4 WHEREAS, many rural town roads are unpaved and do not meet minimum AASHTO standards; and WHEREAS, upgrading the State ' s 90,000 miles of county and town roads to. meet the AASHTO minimum standards would cost in excess of $9 . 7 billion dollars; and WHEREAS, there is a shortage of available state and federal funding for local road and bridge maintenance; and WHEREAS, the proper designation of qualified local roads as minimum maintenance or low volume will simultaneously result in lower real property taxes, and more efficient use of state and federal resources while ensuring the public with safe travel; and WHEREAS, other states such as North Dakota and Minnesota have enacted provisions authorizing and regulating low volume and minimum maintenance road standards; and WHEREAS, there is a need to provide an appropriate legal and technical basis for the decisions of those local highway superintendents, town boards and their engineering professionals regarding the maintenance, reconstruction and construction of low volume and minimum maintenance local roads ; and WHEREAS, the New York State Local Road Classification Task Force developed guidelines that incorporate a design process for rehabilitation projects on low traffic roads, including recommendations for pavement width, bridge width and roadside clear zones; NOW, THEREFORE BE IT RESOLVED , that the Association of Towns urges the Governor and the Legislature to enact appropriate enabling authority for Local Road Classification as recommended by the NYS Local Road . Classification Task Force, as a measure of mandate relief, which will permit local governments to rationally reduce to more appropriate levels, the costs of maintenance and repair of such low volume roads. _.,'1 �,. .a . . • .ma ..j :c... :.�u . r s :tn ?.: ' + .7, "Tt-r RIN 3i?a. SS?ku'.o , WATER, WASTEWATER AND STORMWATER INFRASTRUCTURE AID WHEREAS, sound infrastructure ensures a healthy environment for our residents, provides an incentive to businesses to stay or relocate in New York State and attracts visitors to vacation in this State; and WHEREAS, New York residents, businesses, and visitors depend upon local government for clean drinking water and efficient wastewater and stormwater treatment services; and 5 WHEREAS, State and Federal resources were instrumental in funding the initial development of our water, wastewater and stormwater infrastructure; and I WHEREAS, the federal government has . reduced wastewater infrastructure funding by 50% and drinking water infrastructure funding by 40%, thereby shifting the burden of paying for this infrastructure onto local government taxpayers; and WHEREAS, recent reports have identified a multi-billion dollar shortfall in water, wastewater and stormwater i infrastructure funding; and WHEREAS, adequate State and Federal funding to replace, maintain, update or build water and wastewater infrastructure has been lagging for decades and thereby threatens vital water quality gains of the past thirty years; NOW THEREFORE BE IT RESOLVED, that the Association of Towns calls upon the Governor, the Legislature and the New York State Congressional Delegation to provide consistent, secure and increased funding for local government water, wastewater and stormwater infrastructure. +la x3. � ''"'ue - 3. .u>;iit " f w,,:. se.1 4e e� i vd s�{ s 't .'¢' A- .3�"T ^3 ,' .a` .,: s5 tt ,`:iY'2'tn :S : . ;• a3.,," ?' . .. ! � [' =^.;w�'..} ,r' .3n' r :,. Resol'utiod nl�io. , 1 c ��a,a�lE �f '7'� ...x, ..: .._x,u.ran"�,i..`..%ta3i�:�i�r"a5:52 PRESERVE AND STRENGTHEN LOCAL GOVERNMENT ' S ROLE IN THE SITING OF ENERGY GENERATION FACILITIES WHEREAS, the New York State Public Service Commission (PSC) adopted a new renewable energy policy which includes Wind Energy Facilities (WEFs) on September 22, 2004 that requires 25 percent of the state' s electricity to be supplied from renewable energy sources by 2013 ; and I WHEREAS, the proper regulation of the siting and installation of WEFs is necessary for the purpose of protecting the health, safety, and welfare of neighboring property owners and the general public; and I . i WHEREAS, WEFs have the potential to cause significant aesthetic, environmental, and quality of life impacts if not properly sited, because of their large size, lighting, noise and shadow flicker effects; and I WHEREAS, local governments have successfully developed, implemented and administered local WEFs siting laws and policies with the input and guidance of local taxpayers, residents, business and agricultural representatives, environmentalists, energy generators, planners and lawyers; and WHEREAS, Article X of the Public Service Law (PSL), which set forth the siting procedure to construct and operate major power. generation facilities with a capacity of 80 megawatts or more expired December 31 , 2002 6 3 / thereby requiring electric generating project developers to undergo local zoning review and environmental review pursuant to the State Environmental Quality Review Act (Article 8 of the Environmental Conservation Law); NOW THEREFORE BE IT RESOLVED , that the Association of Towns calls upon the Governor, State Legislature and State Agencies to develop new laws and regulations that will preserve local authority over the siting of WEFs and that will provide local government officials from a host municipality with a seat on the New York State Board on Electric Generation Siting and the Environment (Siting Board). < -c .s ..d.jt^re s"2'A i s�.. xi s+ r . d+ T" �#. u 3 7 'W 'A Y` i L°;{ 0. 2@ r i" fl iw rsU. v 'k` .... .. c, aanw c Age,, a s e.;uN w. .. . I .,. a`• a. w. §. ^ ' z $; , � i n, !�Snw �eSik }�.fj �' '"rix :x ' ,t Itt , y.o- g- � i '�.:' .ya z^ 1a 3 .X » .; `' x9 :.ld.; a .x*`. u r �: xk 3 �- e-� w. In,., ri : A i P:x � 9 t 5i d m _ �y .J.. s ((����{{{{ NQ �ro a * 1 �' Mt Pik 5 #4 xlil # i'Y"" . '� �. Rf3e � WlUA�l • 5 e 4 aWSa z.." s�.�._x� i�c'�i!5 ..�_ 3 4t,a, ss�-c .ems . v3� . �. S Flu ' PUBLICATION OF LEGAL NOTICES WHEREAS, current law restricts public notices to be published in paid dailies and weeklies ; and WHEREAS, it has become increasingly difficult to purchase adequate citizen coverage under current restrictions regarding what can be designated as an official newspaper; and WHEREAS , the cost of publishing in an official newspaper could become costly; and WHEREAS, studies show the decline in paid local daily and weekly newspaper readership is accelerating; and WHEREAS, studies also show an increase in circulation of free community papers from 30 million in 1968 to 88 million in 2000 ; and WHEREAS, the intent of public notice requirements is to increase the likelihood that citizens are well informed regarding local government .actions, finances, and plans; NOW THEREFORE BE IT RESOLVED , that the Association of Towns calls upon the Governor and the Legislature to amend the General Construction Law to allow papers, distributed without charge, but with an established and large circulation, to be considered newspapers in certain instances, to permit towns and other local governments to place the legal notices in the local publications which may reach a larger audience and/or be less costly to the taxpayers. £..°: `t •a+ '�".a �q. ,.. t,k� �k ^ ' ,"k +'''. ' . �k.}Riyg ri; ' 3+r; N �' «. ? �, A`t'fif;�..py° kxN14 , st �;.: '. -1"A' rte.- p4, � L�^,j.' <k F, '..�� tl� ./..fit, 5 ,>i r`. 'T 1 `i'h y1•� ,.=.iL'*JI '+-, Fi!� �^ t�.� ?;�3w� #(Fad.' + . zA.: - `� ( �.i: .�# � 7 'TY3 �ReSI1t1GI1hNU:. ' y�7a4qq�r''. m .�mx� P,y� #3" .i. b �: . . n �' i4 j ' .s.lw.zttau. aasehrk� ., .:a�S3 - _G ° 3fi.S»x�, , ffri+ . w.r1L"a?ab.' "�wMnax *.A&d"n''3.'.Vi.� m"'aaSkx.ax. .' Gs`-k .;i.. .. � t. '� . -_+.. n': . PRESERVATION OF TOWN REGISTRARS OF VITAL STATISTICS WHEREAS, The New York State Local Government Commission on Efficiency and Competitiveness has made certain recommendations to the Governor which affects the operation of local governments; and i WHEREAS, one of the recommendations of the Commission was .to move all Registrar of Vital Statistics duties to the County level under the direction of the New York State Health Commissioner; and WHEREAS, the NYS Department of Health has developed a program bill that would allow the Commissioner to consolidate the function of the local registrars of vital statistics; and WHEREAS, New York State Department of Health has inappropriately attached these proposed changes in the structure of the Registrar of Vital Statistics duties to the "Pandemic Flu and Public Health Emergency .Preparedness Law"; and WHEREAS, the Commissioner could consolidate these services without county legislative approval; and WHEREAS, the local city, town and village clerks have provided this service professionally and efficiently over the years; and WHEREAS, losing this function would have a financial impact on the local governments; and WHEREAS, many citizens are under financial stress due to fluctuating fuel costs, layoffs, rising food healthcare and utility prices; and WHEREAS, the town, city and village clerk offices are conveniently located thereby reducing the cost and burden to receive this service; NOW, THEREFORE, BE IT RESOLVED, that in the interest of good government and accessibility to the taxpayer, the Association of Towns calls upon the Governor, the State Legislature and the Commissioner of the Department of Health to continue to allow town, city and village clerks to provide this important service ; and BE IT FURTHER RESOLVED , that the Association of Towns calls upon the Governor, the State Legislature and the Commissioner of the Department of Health to work with local governments to provide the necessary resources (including voluntary cooperation, local opt out or voluntary consolidation) to assist local registrars in the provision of this important service in order to comply with the Federal Intelligence Reform and Terrorism Prevention Act of 2004 and the pending regulations. >st .wt mzY .3 R �� �'�' 4n�F,44�•:.'u�E ke�_ t�.�"Ak'.��'.t n<:'."#"ti `4i „ '°: 1 � ' a f'il t �r ,a a g p C »�.,'s�,'-> -w s '. w F T q #'. jfai^Y'.. ,G s. y }4 Ti „N�° o ;` Au " sotu a } : c.,3.:..�i�sl^.-'2os�.�,. � � � •- �. .�"�`,u�r'�`�,:�i�"LL .'4u�.Is"sX���]i� _5?.]E.,t.a.�' >O,.�i'.t,«'.i„ - 'S'.3 ECONOMIC STIMULUS 8 31 . WHEREAS, America has a critical need for transportation infrastructure improvements that require capital investment in road, bridges, railroads, airports, harbors; and mass transit systems; and WHEREAS, America has a critical need for clean drinking water, fishable rivers and swimable lakes and beaches that requires capital investment in sewage treatment, retentions ponds, wetlands, and storm water facilities; and WHEREAS, infrastructure stimulus programs would not only provide an immediate economic benefit creating jobs here in America but the improvements would benefit both current and future generations ; NOW, THEREFORE, BE IT RESOLVED, that in the event Congress decides to undertake any future economic stimulus packages, the Association of Towns calls upon the New York Congressional Delegation to focus funding on our infrastructure needs for transportation and clean water by investing directly in local government public projects that will employ Americans today and that will benefit future generations of Americans for years to come. r` -r. i . �i> ]�G_ Resolizt�onNnnnnnn�o, .11 k 'Y f. Ey $1 l� "� E .FU .ui... dI � . E YU UAP I< i � alit. Vi9 9 »? sue'... '�^..'.�+ 'u,. �aaa� r.>�'u.. « n ..w �x , xa. .. GML 207-C DISABILITY BENEFITS FOR LAW ENFORCEMENT REFORM WHEREAS, pursuant to General Municipal Law (GML), §207-c, law enforcement personnel are entitled to payment of municipal compensation including, payment of salary, fringe benefits and all medical costs when they are injured in the line of duty and these payments are non-taxable and can continue for years or even decades until there is recovery, a disability retirement or attainment of retirement age; and WHEREAS, the New York Court of Appeals decided (Matter of Theroux v. Reilly et al) that pursuant to GML, § 207-c, law enforcement officers are entitled to these benefits regardless of the, duties performed or the nature of the injury; and WHEREAS, the Office of the New York State Comptroller has the final determination as to when a law enforcement officer is eligible for a disability retirement and historically has been reluctant to issue disability retirements to law enforcement officers who are receiving section 207-c benefits; and. WHEREAS, law enforcement officers have been known to stay on municipal payrolls receiving 207-c benefits for multiple years thereby occupying a position that could be filled by a another officer; and 9 WHEREAS, this interpretation of GML, §207-c by New York Court of Appeals will substantially increase municipal compensation costs and create a great hardship to taxpayers at all municipal government levels; NOW THEREFORE BE IT RESOLVED , that the Association of Towns supports legislation to amend General Municipal Law, §207-c to require disability retirement benefits to be extended to any law enforcement officer who has been receiving GML, §207-c benefits for a period of 36 consecutive months without the ability to return to work. "',T tab .+ x9 p i r.'^ ,=.5' '• .! a'C:fMt m t a u ' i 6r - 17Yy .tK qm. � ? . !' .'. '", °+ ; :z � .. ,'_ �-,. i T4i �a .,. . � � Resolution . 0 12 trim : . . R� a i:u: £ iiiw at'it F a i f � .r3 ,`,� yat i+ a b J � ! . ,.3., ilH.e'af . , utX .>� �a.. ?r�? Sla's`� k3� ?dYnin:_::.:�._3� =:s'DNS riui:::.lai,S::i�F�.'^!:.� �,+F` � .3^.'.i'•,, REFORM REAL PROPERTY TAX SYSTEM WHEREAS, towns primarily rely on real property tax revenues to fund important government services; and WHEREAS, New York ' s property tax burden is higher than the national average, thereby impacting our standard of living and economic vitality; and WHEREAS, a contributing factor to high real property taxes is the volume of legislation passed each year granting particular property owners either a partial or full exemption from the payment of real property taxes, a practice that has continued unabated; and WHEREAS, the legislative trend to grant exceptions from established taxable status dates, either at local option or statewide, contributes to the increase in real property taxes paid by homeowners and small businesses; and i WHEREAS, it is essential that the cumulative long-term impact of real property tax exemptions be studied in-New York particularly in light of the retroactive exemptions for specific properties annually enacted and the expanding scope of existing exemptions; NOW, THEREFORE BE IT i RESOLVED, that the Association of Towns requests the Governor and Legislature to study, define and enact a uniform , well-defined approach to exemption and taxable status date legislation and also will provide . State funding for any state-mandated or encouraged exemption programs and protect local property tax revenues. 10 CERTIFICATE OF DESIGNATION THIS FORM MUST BE FILED WITH ASSOCIATION OF TOWNS 150 STATE STREET ALBANY, NEW YORK 12207 NO LATER THEN FEBRUARY 4 , 2009 In order to Establish Eligibility & Credentials to Vote at the 2009 Business Session TO : THE OF'F'ICERS AND lVIETNIBERS OF THE ASSOCIATION OF TOWNS OF THE STATE OF NEW YORK TO INSURE CORRECT SPELLING ON DELEGATE BADGES, PLEASE PRINT OR TYPE I, Town Clerk of the Town of , in the County of and State of New York DO HEREBY CERTIFY that the Town Board of the aforesaid Town has duly designated the following named person to attend the Annual Business Session of the Association of Towns of the State of New York, to be held in New York City, on February 18, 2009, and to cast the vote of the aforesaid Town, pursuant to §6 of Article III of the Constitution and By-Laws of said Association : NAME OF VOTING DELEGATE OFFICE ADDRESS ZIP In the absence of the person so designated, the following named person has been designated to cast the vote of said Town: NAME OF ALTERNATE OFFICE ADDRESS ZIP In WITNESS WHEREOF, I have hereunto set my hand and the seal of said Town this day of , 200_1 Town. Clerk 3i RULES OF ORDER 2009 ANNUAL MEETING Pursuant to section 5 of Article III of the Constitution and By-laws of the Association of Towns , the Executive Committee is charged with determining "the rules applicable to meetings of the Association " . The Executive Committee has adopted the following Rules of Order for the Association 's Business Session . 1 . In accordance with the Association's Constitution and By-laws , Article VII , Section 2( b) only the resolutions favorably reported by the Resolutions Committee shall be presented for a vote at the Annual Meeting ; 2. Any resolution favorably reported by the Resolutions Committee shall be presented to the Delegates who shall either adopt or defeat the same ; 1 The Chairman of the Resolutions Committee shall present the resolutions to the Town Delegates and shall summarize each resolution . Thereafter, the Presiding Officer shall request that such resolution be moved ; 4. Each motion shall require a second before consideration and discussion thereon ; 58 Only Official Town Delegates may speak to and vote on any matter brought up before the 2009 Business Session , upon display of Voting Card issued upon registration and validated at entrance to Business Session ; 6 . All votes shall be given by display of Official Voting Card or as otherwise determined by the Presiding Officer; 7. The text of a resolution cannot be changed , except for minor corrections designed to clarify its intent; 8 . The Presiding Officer's ruling as to whether a motion is passed or defeated shall be final ; 9 . The Presiding Officer may ascertain the credentials of any person claiming to be an official delegate by a review of the Credentials Committee report as to the timely and proper filing of his town 's Certificate of Designation and payment by his town of 2009 membership dues in the Association . TOWN BOARD 01 / 12 / 2009 ATTACHMENT # 8 Cellular Phone Policy ,- Purpose To establish guidelines for the issuance and usage of company-owned and privately owned cellular telephones as well as procedures for monitoring and controlling costs related to cellular telephone use in connection with town / commission business and to enhance employee safety along with limiting employer liability. This policy outlines the cellular phone options supported by the Town of Ithaca and Southern Cayuga Lake Intermunicipal Water Commission , guidelines for appropriate use , and other administrative issues relating to cellular phone reimbursements . Scope This policy applies to all employees and officials who have a personal cell phone , which is used for Town business or during working hours , or are responsible for any cellular device issued by Town /Commission or conduct business on behalf of the employer by using any cellular device . Issuing an Employer Owned Cellular Telephone It is the policy of the employer to consider the issuance of a cellular device when the responsibility of an employee requires the need of a cell phone . Cell phones will be authorized by a Department Head or Town Supervisor. The Department Head shall contact the Network Records Specialist for exact instructions on how to proceed . The Network Records Specialist will be responsible for determining the best plan and equipment for the Town . In order to take advantage of volume pricing discounts , the Town has standardized cellular device equipment, cellular service packages , and cellular accessories . There may be tax implications for any private use of an employer owned cellular phone . Cellular Phones: Appropriate Use It is imperative that Town owned cellular devices be used to conduct Town business appropriately, responsibly, and ethically. The following must be observed by all cell phone users while in the course of their duties : 1 . Town -owned cellular devices are property of the Town of Ithaca , and must be treated , used , and safeguarded as such . If an employee damages or loses an issued cellular phone , the employee must notify the Network Records Specialist immediately. 2 . No employee is to use a Town issued cellular phone for the purpose of illegal transactions , harassment, or obscene behavior, in accordance with other existing employee policies . Employees using private cell phones during work hours are subject to appropriate uses of the phone , as reflected in the Information Technology Systems Policy, 3 . Personal cell phones used during work time should be for emergency use , or used during breaks or lunch times . Cell phone use should not interrupt or impede the normal course of business , the same as private calls on an employer' s land line phone . Safety comes first . 4 A . 4 . Cell phones should be on "vibrate" when appropriate (e . g . office setting , meetings ) to reduce the distraction and interruption to others . 5 . To reduce safety hazards employees are prohibited from using a cellular device while operating a motor vehicle or equipment, unless hands free devices are being used . Any tickets or liability is that of the employee . Reimbursement for Cellular Phones or Calls: It is also the policy of the Town/Commission to reimburse employees for cellular telephone use incurred on behalf of the Town/Commission via an employee-owned cellular telephone . Some positions may be eligible for a monthly reimbursement allowance , based on the appropriate collective bargaining contract. 1 . Employees may be reimbursed for business calls made on their own cellular telephones ; however, cellular access charges are the responsibility of the employee and will not be paid by the employer. Reimbursement requests should be made on a Voucher with a copy of the detailed phone bill attached . If the copy of the bill does not list whom the calls were made to (or received from as the case may be ) , the employee will be required to provide any such further information as the Town may reasonably request. 2 . Some Collective Bargaining employees are authorized a monthly reimbursement allowance , which will be reimbursed through payroll as a taxable benefit. If the cell phone is required then the employee must notify their department head of any changes to the number and must replace the phone if damaged . Policy Non-Compliance The Human Resources Manager and the employee' s Department Head shall be advised of any breaches of this policy and will be responsible for appropriate remedial action , which may include revocation of the privilege to use cellular devices and disciplinary action , including suspension or termination of employment. TOWN BOARD 01 / 12 / 2009 ATTACHMENT # 9 Draft presented to Pers . Comm . 10/ 1 /08 A G E N D A # 3 4 Bus Pass Pilot Program We are running a pilot program that offers bus passes to the employee at no cost . This program will allow the staff to ride the bus to and from work. The program benefits are : ■ Reduce gas emission ■ Reduce number of vehicles driving into and out of the City ■ Reduce the number of parking space needed by staff A policy will be developed based on how the pilot program works out. The scenario that has been laid out is : Carrie Whitmore , First Deputy Town Clerk , has volunteered to be a test pilot. During the month of October the Town will purchase her an unlimited monthly bus pass with Tioga Transport. Carrie will be giving up her parking space during this month . If she needs to drive for a day she will be parking in the parking garage at no cost to the Town or parking on the street past the meters . If she has a night meeting she will move her vehicle to the parking lot after space free up at 4pm (this is for her safety after leaving the meeting . ) The cost for this bus pass is $60 per month . Currently we are paying $ 72 per month to provide a parking space in the Seneca Street parking garage . DRAFT : Bus Pass Program Policy: The Town of Ithaca as an employer would like to encourage employees to seek alternative means for commuting to and from work . The Town 's Comprehensive Plan encourages alternative transportation as a means to reduce city traffic and reduce the carbon footprint . In relationship to this goal the Town will provide to non-temporary employees , at no cost to the employee , a monthly bus pass for commuting to and from work. Employees participating in the bus pass program will not be assigned a parking space at Town Hall . If an employee drives while participating in the bus pass program they will need to make alternative parking arrangements outside of the Town parking lot on those days . Employees participating in this program will need to complete a Bus Pass Program Agreement. r ORGANIZATIONAL MEETING OF THE ITHACA TOWN BOARD MONDAY, JANUARY 12, 2009 RESOLUTION NO . 2009— : Approval of Bus Pass Program. WHEREAS , the Town ran a pilot bus pass program during the 4th quarter of 2008 , which provided an employee with a free bus pass in place of a parking space at Town Hall ; and WHEREAS , the program is designed to reduce gas emissions , reduce the quantity of vehicles driven into the City and reduce the number of parking spaces needed by staff at Town Hall ; and WHEREAS , the Personnel Committee and Employee Relations Committee have discussed this program and recommends having the program become an official program approved by the Town Board ; Now, therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve of the Bus Pass Program as outlined below for all non-collective bargaining employees ; and be it further RESOLVED , the Human Resources Manager is hereby directed to add this program to the Personnel Manual . MOVED : .SECONDED : VOTE : Bus Pass . Program : The Town of Ithaca as an employer would like to encourage employees to seek alternative means for commuting to and from work. The Town ' s Comprehensive Plan encourages alternative transportation as a means to reduce city traffic and reduce the carbon footprint. In relationship to this goal the Town will provide to non-temporary employees , at no cost to the employee , a monthly bus pass for commuting to and from work. Employees participating in the bus pass program will not be assigned a parking space at Town Hall . If an employee drives while participating in the bus pass program they will need to make alternative parking arrangements outside of the Town ' s parking lot on those days . Employees participating in this program will need to complete a Bus Pass Program Affidavit of Intent. � r AFFIDAVIT OF INTENT TO : PARTICIPATE IN BUS PASS PROGRAM do hereby declare my intention to ride to work using public transportation and want to participate in the bus pass program effective I understand that in exchange for giving up a parking space at Town Hall I will be provided with a monthly bus pass for a bus that transports into the City of Ithaca . I understand that eligibility for this bus pass requires that I will not use a parking space at Town Hall on a daily basis . If I need to drive to work, it will be my responsibility to find an alternate place to park at no cost to the Town . I may on occasion use a space when someone is on vacation . I further understand that I can request a parking space back within 10 days notice of the end of the month , but that the space might not be available, immediately. Employee Signature Date Human Resources Signature Date Employee started on bus pass program : Details of arrangements : (01 /09) IAPa mel\FORWAFFIDAM Bus PassAa TOWN BOARD 01 / 12 / 2009 ATTACHMENT 910 A -t9N' 1) A # 35 ORGANIZATIONAL MEETING OF THE ITHACA TOWN BOARD MONDAY, JANUARY 12, 2009 RESOLUTION NO , 2009— : Approval of Cancer Screening Policy. WHEREAS , the Personnel Committee and Employee Relations Committee have discussed the Cancer Screening Policy and recommends having the policy become an official policy approved by the Town Board ; and Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve of the Cancer Screening Policy and Claim Form (see attached ) ; and be it further I RESOLVED , the Human Resources Manager is hereby directed to add this program to the Personnel Manual for all staff. MOVED : SECONDED : VOTE : Cancer Screening Policy: New York State Civil Service Law, Article 10 , section 159-13 and C requires municipalities to provide excused leave for employees to undertake a screening for prostate or breast cancer. Under the law employees shall be entitled to be absent under paid leave , not to exceed four (4 ) hours on an annual basis , to undertake a screening for prostate or breast cancer. Such leave shall not be charged against any other leave an employee is otherwise entitled to . Employees claiming cancer screening leave shall complete a time off request form for the time away from work for the appointment. In addition , the employee shall turn in with their time sheet a Claim Form that has been signed by the physician . Such time on the time sheet shall be indicated by using "O" for other time . CLAIM FORM Breast Cancer/ Prostate Cancer Screening If claiming excused leave, please send this claim form to Human Resources in a confidential envelope . In order for this benefit to be paid, this claim form must be received by Human Resources no later than Monday, 9 : 00 AM following the end of the pay period . Time for this screening will be considered "other" time on your time sheet. Employee Name . Last First Date of screening : Time of appointment. Total time requested (with travel ) . Employee's signature : Date : Physician 's name ( please print) . Physician 's signature* . Address/Location of screening . * If a technician is conducting the screening, the technician may sign in place of the Physician above . Agenda # Outdated Record Disposition Listing, 12/31 /2008 Records Disposed of Box # Record Description Record Date Departments Disposition Date Quantit 19 General Ledgers 1997 To 1998 Account. 12/31 /2008 1 162 Town of Ithaca Abstracts 2002 To 2002 Account. 12/31 /2008 1 656 Town of Ithaca Abstract 2002 To 2002 Account. 12/31 /2008 1 675 Payroll 2001 2001 To 2001 Personnel 2/ 1 /2008 1 678 Personnel Office Files 2001 To 2001 Personnel 2/ 1 /2008 1 705 Public Works Facility Unsuccessful 2002 To 2002 Highway 12/31 /2008 1 y O 725 2002 Town Clerk Files 2002 To 2002 12/31 /2008 1 z 726 2002 Town Clerk Files 2002 To 2002 T.Clerk 12/31 /2008 1 0 (q�" tz) 9 Unsuccessful Bids 2001 To 2002 Eng. 12/31 /2008 1 741 Town of Ithaca Abstracts 2002 To 2002 Account. 12/31 /2008 1 0 742 Town of Ithaca End of Month Repor 2002 To 2002 Account. 12/31 /2008 1 N 743 Town of Ithaca End of Month Repor 2002 To 2002 Account. 12/31 /2008 1 ND 0 744 Town of Ithaca Daily Transactions 2002 To 2002 Account. 12/31 /2008 1 745 Town of Ithaca Daily Transactions 2002 To 2002 Account. 12/31 /2008 1 a �-3 746 Town of Ithaca Abstract Book & Ba 2002 To 2002 12/31 /2008 1 '-3 n 748 Receiver of Taxes Files 2000 To 2002 Taxes 12/31 /2008 1 x 764 Vouchers -- Highway 2000 To 2002 Account. 12/31 /2008 1 z y 902 2001 Town Clerk Files 2001 To 2001 T.Clerk 7/7/2008 1 N Page 1 of 2 ' m / r Box # Record Description Record Date Departments Disposition Date Quantit Total Cubic Feet: 18 Page 2 of 2 TOWN BOARD 01 / 12 / 2009 ATTACHMENT # 12 TOWN CLERK' S MONTHLY REPORT A 'G .E N D .A # 3 8 TOWN OF ITHACA, NEW YORK DECEMBER, 2008 TO THE SUPERVISOR: PAGE 1 rsuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received me in connection with my office during the month stated above, excepting only such fees and moneys the application nd payment of which are otherwise provided for by Law : A1255 7 MARRIAGE LICENSES NO. 08118 TO 08124 122. 50 5 MISC. COPIES 25 . 60 1 RETURNED CHECK- W&S 5 .00 10 MARRIAGE TRANSCRIPT 120 .00 2 DOMESTIC PARTNERSHIP REG 40.00 TOTAL TOWN CLERK FEES 313910 A2194 27 NOTE CARDS - YOUTH PROG 270 .00 TOTAL A2194 270.00 A2544 DOG LICENSES 415 .73 TOTAL A2544 415.73 B2110 2 ZONING BOARD MTG 200 . 00 TOTAL B2110 200.00 111 12 BUILDING PERMIT 23580 .00 5 BUILDING PERMIT EXTENSIN 999 . 50 1 CERTIFICATE OF OCCUPANCY 100 .00 1 FIRE SAFETY INSPECTIONS 80 .00 1 SIGN PERMITS 261 . 60 TOTAL B2111 41021 . 10 B2115 1 SITE PLAN PRELIM. PLAN 100 .00 TOTAL B2115 100.00 TOWN CLERK' S MONTHLY REPORT DECEMBER, 2008 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 998 . 83 PAID TO SUPERVISOR FOR PART TOWN FUND 4,321 . 10 PAID TO COUNTY TREASURER FOR DOG LICENSES 62 .27 PAID TO AG & MARKETS FOR DOG LICENSES 12 .00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 157 . 50 TOTAL DISBURSEMENTS 59551 .70 JANUARY 2, 2009 / SUPERVISOR #RBER �J NGMAN STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I, KAREN BILLINGS, being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by e dugng the month above stated, excepting only such Fees the application and payment of which are otherwise provided f b y 1 / AfSubscribed and sworn to before me this dtittr._ Town Clerk day of j6M. 1Ab11% VU 20a 11 1i (Abu 1), < 1>f�G�a,y Notary Public ' 1 CARRIE WHITMORE Notary Public , State of New York No . 01 WH6052877 Tioga County Commission Expires December 26, cXU � Ilk Town Engineer' s Report for January 12, 2009 Town Board Meeting EARTH FILL PERMITS There were no earth fill Permits applied for or Issued in December. Enforcement activity is continuing on tax parcels 26 . -4-2 , and 26 . 4 . 3 . Enforcement will proceed with a letter requesting compliance. BOLTON ESTATE SUBDIVISION ROAD CONSTRUCTION The SCLIWC has awarded a Contract for the Construction of the Bolton Estate Subdivision Road to F Rizzo Construction of Auburn, NY. Clearing work was completed in December. Road construction work has been limited to constructing the Tracking Pad at the South end of the road and construction of the North entrance to the site. Additional work on the site will be limited to some drainage and utility work. The Town Engineer is providing construction management services to the Commission for the project. The Town is being reimbursed by Bolton Point for the costs of the engineering services . WATER PROJECTS East Shore Drive Water Main Replacement Design is continuing for the replacement in the Town of Ithaca and a section of water main on East Shore Drive in Lansing. Test Borings have been completed and the boring logs and subsurface investigation report are being used for the design and cost estimates for the project. The City of Ithaca is proceeding on the Environmental Impact Statement regarding the decision for the City water supply. The Town Engineer has communicated with the City Public Works Department and indicated willingness to cooperate in a consolidated project regarding the east Shore Drive Water Main Project if the City can make a commitment by the first of the year. SEWER PROJECTS King Rd Sewer DPH Transportation and Excavating has started on the project and the work is proceeding as weather allows . Joint Interceptor Sewer Projects The Town Engineering staff is working with the City of Ithaca DPW engineering staff to model the sanitary sewer system and develop a detailed improvement plan. The sewer flow monitoring station access improvement project is complete and recalibration of the flow meters and improvements to the flow meters electronics are the next step on the monitoring program. TOWN ENGINEERS REPORT 1 / 12/2009 JOINT SEWER PLANT PROJECTS Tertiary Phosphorus Removal Upgrade The project closeout is pending discussions with Crane-Hogan regarding resolution of the problems with the effluent control gate SG-2 . The engineer and Staff are considering claims made by the contractor, Maximum Allowable Headworks Loading Study The Maximum Allowable Headworks Loading study agreement has been authorized the SJC and the backgrouna chemical sampling portion of the project is underway. The study is an evaluation of the constituents of the sewa; flow into the plant and estimate the maximum load on the plant. This information is used to evaluate the process of treatment at the plant and the need for pretreatment from industrial users. The study is required by DEC and i ; information used in developing the criteria for the plant discharge permit. STORM WATER MANAGEMENT Implementation of Stormwater Management Laws Work on the development of a tracking report for implementation and enforcement activities required by the new Stormwater Management Law is continuing and a detailed report will be presented to the Public Works Committee and then the Town Board regarding administration of this program and how it impacts the Engineering Department work load. DEVELOPMENT REVIEW WESTVIEW SUBDIVISION The Engineering staff is monitoring the sediment and erosion control program (full SWPPP) for the site. The Phase II additional erosion control measures have been installed and are functioning. HOLLY CREEK Engineering staff is continuing to monitor the Storm Water Management system (full SWPPP ) . COUNTRY INN & SUITES Sediment and erosion controls are being monitored for the site. Final restoration and landscaping of the site needs to be completed prior to issuance of the final Certificate of Occupancy. CORNELL COMBINED POWER AND HEAT PROJECT AND SERVICE YARD IMPROVEMENTS The engineering staff reviewed the stormwater management plan for the project and is monitoring the sediment and erosion control measures . Construction of the gas pipeline in the Town of Ithaca Started in September and is continuing. Town Engineer's Report January 12, 2009 Daniel R. Walker Page 1 /7/2009 TOWN ENGINEERS REPORT 1 / 12/2009 CORNELL ANIMAL HEALTH DIAGNOSTIC CENTER The engineering staff is monitoring the sediment and erosion control measures (full SWPPP) . LONGVIEW ADDITION The Town engineering staff is monitoring the SWPPP reports and installation of the stormwater management practices . Town Engineer's Report January 12, 2009 Daniel R. Walker Page 1 /7/2009 Town of Ithaca Code Enforcement Monthly Report #Name? Until Marne? Building Permits , BP # Date Value Description fee category 8221 12/9/2008 $270 ,000.00 Construct 3 bedroom modular w/open $700.00 . new single-family play room above living room. homes 8222 12/12/2008 $4,200.00 Replace concrete landing $35.00 miscellaneous 8223 12/12/2008 $1 ,850 .00 New passage door into garage $25.00 miscellaneous 8224 12/17/2008 $400.00 Install coal stove in rental property $25,00 renovations to residential 8225 12/19/2008 $ 18,000.00 Remodel bathroom and convert storage $60.00 renovations to room to bathroom residential I 8226 12/22/2008 $95,500 .00 Master bedroom addition $200,00 additions to residential 8227 12/22/2008 $25,000 .00 Rear deck addition $25.00 additions to residential 8229 12/24/2008 $ 10,000.00 Install roof-mounted solar hot water $45,00 miscellaneous system 8228 12/24/2008 $ 1009000,00 Structural repairs $200,00 business 7039 12/26/2008 $400,000,00 New 4 bedroom, single-family home with $850.00 new single-family attached 2-car garage homes 8230 12/29/2008 $234,000.00 Replacement of windows at Friends Hall $550.00 business Totals $1 , 158,950.00 F$E9715.00 Certificates of Occupancy BP # Address Description CO Temp 18202 Lagrand Ct Tear off and replace roof cover 12/1 /2008 ❑ i 17021 King Rd E Modify smoke detection system 12/2/2008 ❑ I 8140 Christopher Ln Remodel kitchen and relocate stairway 12/4/2008 ❑ I 1 8025 Westivew Ln Roof mounted photovoltaic system 12/5/2008 ❑ i installation 8125 Northview Rd Remodel kitchen 12/10/2008 ❑ I 8133 Roat St 512 square foot addition 12/12/2008 ❑ Monday, January 05, 2009 Page 1 Town of Ithaca Code Enforcement Monthly Report #Name? Until #Name? 8222 Salem Dr Replace concrete landing 12/1512008 ❑ 7029 Westhaven Rd 112 square foot freestanding photovoltaic 12/17/2008 ❑ system 8048 Chase Ln 456 square foot indoor pool addition 12/17/2008 ❑ 8112 Hams B. Dates Dr Alterations to 3rd floor cardiology 12/22/2008 ❑ 8040 Updike Rd Reroof existing structure 12/22/2008 ❑ 8028 Parvo Dr Renovations to Administrative offices 12/22/2008 ❑ 8207 Danby Rd Construct partition wall to expand Think 12/24/2008 ❑ Works Suite 137 8128 Five Mile Dr Second floor bath 12/24/2008 ❑ 7002 John St New 4 bedroom, single-family home with 12/29/2008 ❑ attached 2-car garage Complaints Date Address Complaint Type Disposition 12/23/2008 218 Cypress Ct building Pending 12/1112008 930 East Shore Dr property maintenance Pending 12/10/2008 301 Maple Ave, Apt, A-1 property maintenance Other 12/8/2008 1100 Danby Rd building code Pending i 12/19/2008 452 Main Campus Rd = Holmes fire Pending Existing Building CO Field Visits Building Code 66 Complaint/Investigation 15 Fire Safety 2 Fire Emergency 0 Stormwater 1 Total 84 Monday, January 05, 2009 Page 2 OF IT � TOWN OF ITHACA PLANNING DEPARTMENT 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 = 1B 21 .k, +� W �¢ onat an anter, (60/) 2/3- IA/ Director of Planning FAX (607) 273-1704 Planning Director ' s Report for January 12 , 2009 Town Board Meeting DEVELOPMENT REVIEW December 2, 2008 Planning Board Meeting: Cornell University Energy Recovery Linac (ERL), Dryden Road/Pine Tree Road : The Planning Board established itself as Lead Agency to coordinate the environmental review, and issued a determination of a Positive Declaration of Environmental Significance for the proposed Cornell University Energy Recovery Linac (ERL) project located north of the Pine Tree Road and Dryden Road (NYS Route 366) intersection, Town of Ithaca Tax Parcel No . ' s 63 - 1 - 8 . 2 , 63 - 1 -2 .2 , 63 - 1 - 129 63 - 1 -3 . 1 and 63 - 1 -3 . 3 , Low Density Residential Zone. The proposal involves construction of an underground accelerator tunnel ( 14-foot diameter and 2 km long), a cryogenic facility and associated electric substation (+/- 15 , 000 square foot footprint), and an extension to the existing Wilson Laboratory (+/- 185 ,000 gross square feet of building space) . The project will also involve new stormwater facilities, parking, outdoor lighting, and landscaping. The issuance of a Positive Declaration means that a Draft Environmental Impact Statement (DEIS) will have to be prepared by Cornell . The DEIS will include a public scoping process to determine the scope and content of the DEIS . Cornell University, Owner; Steve Beyers, P . E. , Engineering Services Leader, Agent. Recommendation to the Zoning Board of Appeals, Proposed Storage Facility, 1482 Mecklenburg Road : The Planning Board issued an affirmative recommendation to the Town of Ithaca Zoning Board of Appeals (ZBA) regarding the proposed construction of a 10,000 square foot warehouse at 1482 Mecklenburg Road (NYS Route 79) , Town of Ithaca Tax Parcel No . 27- 1 -24 . 32 , Agricultural Zone. The proposal includes the construction of a 250 ' x 40 ' x 14 ' steel warehouse structure on a concrete pad for the storage of Cornell student belongings to be added to the existing 9,000 square foot facility. The existing storage facility operates under a use variance, which was granted in 1987 and extended and modified in 2004 . Warehouse and storage facilities are not permitted uses in the Agricultural Zone. The proposal also includes a new driveway connection to Sheffield Road . The Planning Board recommended that any approvals by the ZBA be subject to site plan approval of the proposed facility by the Planning Board. Student Agencies Properties, Owner/Applicant; Dan H . Kathan, Chief Executive Officer, Agent. Cornell t-GEIS : The Planning Board accepted the Cornell draft Final Transportation- focused Generic Environmental Impact Statement (Final t-GEIS ) as complete. The t-GEIS includes an identification, examination and evaluation of transportation-related impacts of hypothetical Cornell University population growth scenarios over the next decade on transportation systems -Town of. Ithacd-PlanningrDtrector's Report January 12, 2069TW n BoardMeeting and neighborhoods . The t-GEIS addresses these impacts by evaluating and proposing mitigation measures to encourage alternatives to single-occupancy vehicle use by those traveling to and from Cornell . The draft Final t- GEIS includes copies of all of the public comments submitted regarding the t-GEIS and draft responses to these comments that were considered substantive. The next and final step will be for the Planning Board to adopt its Statement of Findings regarding the t-GEIS . 2009 Meeting Schedule : The Planning Board adopted its meeting schedule for 2009 . The Board will continue to meet on the first and third Tuesday of each month at 7 : 00 p .m . , except that in March, the second meeting will be held on the fourth Tuesday (March 24, 2009) . December 16, 2008 Planning Board Meeting: Cornell University Plantations Welcome Center, Comstock Knoll Drive : The Planning Board granted Final Site Plan Approval for the proposed Cornell University Plantations Welcome Center located on Comstock Knoll Drive off Plantations Road, Town of Ithaca Tax Parcel No . 67- 1 -6 , Low Density Residential Zone. The proposal involves the construction of a 6,000 +/- square foot Welcome Center which will include a visitor lobby, educational exhibit area, flexible classrooms, a seminar room, and other visitor amenities (restrooms, gift shop, etc. ) . The project will also include a 44 +/- space parking lot and visitor arrival area, new stormwater facilities, a new combined pedestrian pathway and access route to connect the site elements, and new outdoor lighting and landscaping. Cornell University, Owner/Applicant; Christine Carstensen, Agent, Ithaca College Job Hall Electric Services Project, Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed Ithaca College Job Hall Electric Services project located on the southwest corner of Job Hall on the Ithaca College campus, Town of Ithaca Tax Parcel No , 41 - 1 -30 .4, Medium Density Residential Zone. The project involves the removal of the existing concrete utility pad for the construction of a slightly larger heavy-duty concrete utility pad (approximately 12 . 25 ' x 60 . 65 ' ) and a +/- 5 foot high brick wall enclosure to screen the existing utilities and a new generator. Ithaca College, Owner/Applicant; Annette R. Marchesseault, RLA, Trowbridge & Wolf, LLP, Agent. Cornell University Water System Improvements Project, Hungerford Hill Road, Caldwell Road, Ellis Hollow Road, Palm Road, and Dryden Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed Cornell University Water System Improvements project. The project involves the construction of a new 1 . 5 million gallon concrete water tank located off Hungerford Hill Road on Town of Ithaca Tax Parcel 61 . - 1 -7 . 2 and the installation of almost two miles of water line (on numerous Town of Ithaca tax parcels) from the new water tank to an existing pumping station (State Pump House ( SPH)) located just north of Route 366 near the Cornell Plantations Arboretum on Town of Ithaca Tax Parcel 65 . - 1 - 5 . 2 . The new pipeline route will include locations along Hungerford Hill Road, Ellis Hollow Road, Palm Road, Dryden Road (Route 366), and include a crossing under Cascadilla Creek. The new pipeline will also be extended from the SPH to the Cornell Water Filtration Plant (WFP ) located off Caldwell Road on Town of Ithaca Tax Parcel 67 . - 1 - 10. 1 . The project includes installation of new pumps and controls at the SPH and WFP , as well as upgrades 2 Town of Ithaca Planning Director's Report Ja in"y"ag r 2, 2009 Town "Board.Meehng , of other related equipment and infrastructure. Two existing water tanks located adjacent to the SPH will also be demolished as part of the project. The project will take place within the Town of Ithaca Low Density Residential Zone and Planned Development Zone No . 9 . Cornell University, Owner/Applicant; Dave Prinzhom P . E . , Stearns & Wheler, LLC, Agent. Cornell University Wilson Lab — Extension of Approval for Modular Building, Dryden Road and Pine Tree Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed time extension for the 4,200 +/- square foot modular building at the Cornell University Wilson Laboratory complex located north of the intersection of Dryden Road (NYS Route 366) and Pine Tree Road, Town of Ithaca Tax Parcel No . 63 - 1 - 8 . 2 , Low Density Residential Zone. This proposal involves a request for a 5 or 10 year extension of the Site Plan Approval and Special Permit for the 4,200 +/- square foot modular building. The modular offices received Site Plan Approval in 2000, which expires on December 31 , 2008 . There are no modifications, improvements, additional development or other changes proposed as part of this request. This proposal was adjourned from the September 2 , 2008 Planning Board meeting. The Planning Board approved a two-year extension of the modular building (to expire December 31 , 2010) . Cornell University, Owner/Applicant; Steve Beyers, P . E. , Engineering Services Leader, Agent. Ithaca College Wetland Mitigation Plan, Athletic & Events Center, Located Off of Coddington Road, Northview West, and Rich Road : The Planning Board re-established its intent to serve as lead agency to coordinate the environmental review for the proposed Wetland Mitigation Plan for the Ithaca College Athletics and Events Center project located off Coddington road near Rich Road, W. Northview Road, and the Water Tank Road, Town of Ithaca Tax Parcel No ' s 42- 1 -9 .2 and 43 - 1 -4, Medium Density Residential Zone. The proposal involves the construction of approximately 4.2 acres of wetland in two locations on the Ithaca College lands to compensate for approximately 2 . 77 acres of wetland being lost as part of the Athletics and Events Center project. The environmental review will be conducted through a Supplemental Environmental Impact Statement (S/EIS) . Ithaca College, Owner/Applicant; Richard Couture, Associate Vice-President of Facilities, Agent . Sketch Plan Review — Verizon Wireless Telecommunications Tower, 651 Five Mile Drive : The Planning Board reviewed a sketch plan for the proposed Verizon Wireless Telecommunications Facility located at 651 Five Mile Drive, Town of Ithaca Tax Parcel No . 31 - 2 -25 . 2 , Low Density Residential Zone. The proposal involves the construction of a +/- 125 ' self supporting tower and wireless communications antennas, a 11 ' -6" x 30 ' equipment shelter installed on a 20 ' x 38 ' elevated platform, and a new 12 ' wide gravel access drive. Donn K. Carroll, Owner; Upstate Cellular Network d/b/a Verizon Wireless, Applicant; Jared C . Lusk, Nixon Peabody, LLP, Agent . Recommendation to Town Board Regarding Chair of Planning Board for 2009 : The Planning Board unanimously recommended to the Town Board that Rod Howe be appointed as Chair of the Planning Board for 2009 . Other Development Review Projects : 3 Town of fthaca Planning Director's Report.L Jdnuary 12 2009 Town Board Meeting Carrowmoor Development — Environmental Impact Statement Scoping Process : Planning staff has been meeting with the Carrowmoor development team to prepare a draft Scoping Document for the Draft Environmental Impact Statement (DEIS ) that will be required. The Planning Board will consider issuing a Positive Declaration of Environmental Significance (Pos . Dec. ) at its meeting on January 6, 2009, and hold preliminary discussion on the draft Scoping Document. Once the Planning Board accepts the draft Scoping Document, a date will be set for a public scoping hearing to be held (possibly on February 17 , 2009) . The Town Board and Planning Committee will receive the draft Scoping Document after its acceptance, and will have an opportunity for input regarding the scope and content of the DEIS at that time. Cornell t-GEIS — Draft Findings Statement : Planning staff and the Attorney for the Town met with the Cornell t-GEIS team to discuss the format and content of a draft Statement of Findings for the t-GEIS . Cornell has prepared a suggested outline for a Statement of Findings . Planning staff is in the process of preparing a draft Statement of Findings for submission to the Planning Board (tentatively scheduled for review at the January 20, 2009 meeting) . Upon adoption of the Planning Board ' s Statement of Findings, the Planning Committee and then the Town Board will be asked to consider a draft Statement of Findings for the Town Board regarding the t-GEIS . CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month. Codes and Ordinances Committee (COQ : The Committee met on December 17 , 2008 . The Committee completed its review of the proposed Stream Setback Law, and is referring the draft law to the Conservation Board for additional comments . The Committee intends to hold a public information meeting on the draft Stream Setback Law to inform the public about the intent and details of the law, and to hear preliminary comments from the public regarding the law. The Committee also briefly continued discussion of possible zoning amendments regarding fences . The next COC meeting is scheduled for January 21 , 2009 . Tentative agenda items include continuation of consideration of amendments to the Zoning provisions regarding fence height and setback, consideration of possible amendments to the language of the Conservation Zones (proposed by the Conservation Board), and consideration of amendments to Chapter 221 of the Town of Ithaca Code regarding Signs. Planning Committee: The Committee met on December 11 , 2008 and discussed the Route 96 Corridor Study and heard a presentation regarding Nodal Development. Ed Marx, Tompkins County Commissioner of Planning, was the guest for both of these items . The Committee also approved a tentative meeting schedule for 2009 , continuing to hold meetings on the second Thursday of each month at _ 4 : 30 p .m. [The January 8 , 2009 meeting was subsequently cancelled. ] The next meeting of the Committee is scheduled for Thursday, February 12 , 2009 at 4 : 30 p .m. Tentative agenda items may include follow-up discussion regarding strategies to implement recommendations in the Conservation Board ' s report, "Saving Ithaca ' s Views" . Staff will prepare an outline for further study of significant views in the Town to help identify appropriate preservation strategies for specific views . The Committee may also discuss work 4 Town oflthaca PldnntngDtrector, s`Reports, s, } January 12, 2009 Town Board Meettng ' , , `z c . .. r ...., r < plan priorities for 2009 . Other items may include review of a draft Scoping Document for the Carrowmoor Draft EIS and a draft Statement of Findings for the t-GEIS . Comprehensive Plan Committee : The Committee met on December 18 , 2008 and heard a report on the arrangements for the residents ' survey, continued discussion and review of a draft Vision Statement for the Town, and continued discussion of the process for meeting with focus groups and neighborhood groups . The status of these three work elements is further described below. Survey: Planning staff has finalized arrangements with the Cornell Survey Research Institute (SRI) on details of the survey. A contract for services between the Town and SRI has been signed. The survey will consist of a random-sample telephone survey of Town of Ithaca residents, including residents of Cayuga Heights . The survey will be conducted beginning the first week in January. Vision Statement : Based on the discussion of the draft Vision Statement at the December 181h meeting, a further revised Draft Vision Statement was prepared. The Vision Statement has been distributed to all. Town of Ithaca employees (Town Hall and Public Works) with a request for staff to review and provide comments/observations on the draft Vision Statement. A deadline of January 12, 2009 has been requested for comments to be submitted. Comments will be provided to the Committee for review and discussion. Focus Groups : Planning staff is beginning to schedule and organize the focus group meetings as discussed at the Committee meeting. Individuals identified within each focus group subject will be contacted and invited to attend a meeting with Committee members and staff to discuss the Committee ' s work on the Plan update, the draft Vision Statement, and provide preliminary comments regarding issues that they are involved or concerned with. Each Committee member has volunteered to participate in several focus group meetings . Staff will schedule meetings to begin in late January and continue through about the beginning of April . This will involve about one focus group meeting per week for the 12 focus groups that have been identified as follows : neighborhoods, housing, agriculture, education, transportation, environment/lake/water resources/energy, business/development, public safety, recreation/museums, health, inter-municipal cooperation, media/press (this will probably be the first meeting and will be in the form of a "press conference" to inform the media of the work of the Committee and the plans for the focus group meetings) . The next meeting of the Committee is tentatively scheduled for Thursday, January 22 , 2009 at 7 : 00 p .m . Conservation Board : The Conservation Board met on December 4, 2008 . The Board recommended that the Town Board re-appoint Diane Conneman as Chair for 2009. The Committee also approved its meeting schedule for 2009 (continuing meetings on the first Thursday of each month at 7 : 30 p.m. , and discussed committee assignments . The next meeting of the Conservation Board is scheduled for January 8, 2009 , Route 96 Corridor Management Study: The Technical Review Committee met on December 8, 2008 to review an outline for the fourth and final technical report that will be prepared by the 5 -Town of Ithaca Planning Director's Report January 12 2009 Town Board Meeting µ Committee. The consultants ' work on Technical Reports # 1 , 2, and 3 is completed. The concept of Report #4 is to provide an "Executive Summary" of the work done by the consultants, and draw on the findings and recommendations of the first three reports to develop an inter-municipal strategy for mitigating traffic impacts along the Route 96 Corridor through a number of mechanisms, including encouragement of a nodal development pattern. The proposed outline focuses primarily on land use strategies, infrastructure improvements, and transit enhancements. The ultimate hope is to have all of the participating municipalities and organizations adopt resolutions supporting the inter-municipal planning efforts of the Route 96 Corridor Study. [As mentioned above under the Planning Committee, Commissioner Ed Marx attended the December meeting, and outlined the results of the Route 96 Study to date and the plans for completing Report #4.] All of the completed reports can be found on the Tompkins County Planning Department ' s website (http ://www.tompkins-co .oriz/planning/transportation choices/Route96Ifno .htm). ITCTC Planning/Policy Committee: The joint meeting of the Ithaca-Tompkins County Transportation Council (ITCTC) was held on December 16, 2008 and was attended by the Town of Ithaca Supervisor and Director of Planning. Officers for the Planning and Policy Committees were elected as follows : Planning Committee: Chair — William Gray, City of Ithaca Commissioner of Public Works; Vice Chair - Dan Kwasnowski, Environmental Planner, Town of Dryden; Policy Committee : Chair — Mayor Carolyn Peterson, City of Ithaca; Vice Chair — Dooley Kiefer, Tompkins County Legislature. Both Committees approved a Work Program and Budget amendment increasing the working hours of the ITCTC Administrative Assistant from 35 hours/week to 40 hours/week. There were presentations regarding the status of the new Ithaca Carshare Program and some of the recent work that TCAT has been doing. The next meeting of the Planning Committee is scheduled for February 17, 2009 . Cornell — East Ithaca Village Proposal : Planning staff met with representatives of Cornell Real Estate to discuss a market/feasibility study that Cornell is conducting regarding the overall development of the proposed East Ithaca Village concept that was described in the Cornell Campus Master Plan. Cornell and its consultant is conducting this study to determine appropriate mixes of uses, densities, and building heights/configurations to implement the village concept. Planning staff provided observations and feedback on some of the concepts that Cornell is pursuing. Cornell ' s consultant is expected to complete a draft of the study in the next month or so , and Cornell plans to share its results with the Town soon after that. Assistance to Zoning Board of Appeals : Planning staff continues to provide interim assistance to the Code Enforcement Department for Zoning Board of Appeals (ZBA) administration. 6 Regular Meeting of the Ithaca Town Board , January 12 , 2009 Human Resources Report for November & December 2008 Personnel and Employee Relations Committees : The Personnel Committee has been discussing the review of the Public Works Department, due to the anticipated retirement of the Highway Superintendent. The committee has also discussed the Sr. Typist position for Code Enforcement, Sr. Engineering Technician position that is now vacant and a Laborer position that will be vacant January 3 , 2009 , The Committee also received a draft summary of the TCCOG Health Benefit Consortium . (See notes attached ) The Employee Relations committee members did receive the survey results , which were discussed at the meeting . Herb did an overview of his plan to meet with all the staff to discuss ways to open communications . (See attached ) Safety Committee : The committee has begun review of the Safety Manual . The committee is working on developing a safety incentive program . Bolton Point : Time was spent working on recruiting , interviewing and hiring a Water Treatment Plant Operator and Instruments and Controls Mechanic Operator. The new employee will start in November. Training and Development. Work on the morning training for the morning of the picnic has begun . A training location site besides Public Works is being researched . The Brainteasers series is being developed for 2009 . January' s program will be on getting organized . A training series for department heads is being developed , which will also include the 4 department heads at Bolton Point. Personnel — Civil Service : Many personal matters have been worked on over the past two months . John Harding , Distribution Operator, SCLIWC retired December 26th Henry Eighmey, Laborer, PWD retired January 3 , 2009 Craig Ballard , Sr. Engineering Technician , PWD , resigned December 1St These positions are being worked on for filling . Commercial Insurance (Ithaca Agency — NYMIR Insurance Company) : The second claim from October involved a sewer backup which was denied . The Town did receive the renewal for 2009 commercial insurance , which increased but only slightly. Workers' Compensation ( Public Employers Risk Management Assoc — PERM& An employee was out for surgery and has since returned to full duty. This claim did result in over 14 days of loss time . Health and/or Dental Insurance : I continue to attend the committee meeting of TCCOG on the Health Benefit Consortium . The committee has been meeting with John Powers , Hancock and Estabrook, who was hired by TCCOG to put together all the required documents to form the consortium . The attorney has also met with TCCOG to discuss the progress to date . The goal is to reduce the time spent by every municipality' s attorney research insurance law. The consortium group has been getting comments back from the attorneys , including Susan Brock. The consortium should be starting to look at possible rates by late February . Disability Insurance : There were two claims put in for short term disability. Both Dani Holford and Don TenKate have gone out of work on disability. Both have filed with NYState and Local Retirement for disability retirements . Submitted By : Judith C . Drake , PHR , Human Resources Manager EMPLOYEE RELATIONS COMMITTEE Monday, December 15 , 2008, 1 : 30 to 2 : 30 pm Aurora Conference Room DRAFT NOTES Those present: Pat Leary, Tee Ann Hunter, Peter Stein, Susan Ritter, Paulette Terwilliger, Debby Kelley, Kristin Taylor, Larry Salmi, Joe Slater, Mike Beach, Herb Engman and Judy Drake, staff support 1 . Comments : January' s meeting changed as the third Monday is a holiday, so moved to the fourth Monday (26th ) Time changed to 12 : 30 pm - 1 : 30pm for this meeting . Rest of 2009 's meetings will be set at the January 26th meeting . Pat had comments regarding minutes , on page 3 make illicit .to elicit. 2 . Updates : Status on Cell Phone Policy- updated policy was distributed . Red shows changes in wording from the meeting with the negotiations team . This policy will be added to January 12th , Town Board agenda . Status on Bus Pass Program — Bus pass program description was passed out. Participating employees will be provided with a bus pass versus a parking space at Town Hall . Some concern about a parking space being given up and what if they need to drive . Goal is to not pay for a parking space in the Seneca Street garage . Also want to free up parking lot spaces so more space for Board members here for a meeting . Currently pass being purchased on a month to month basis . Looking for staff who want to give up a parking space and will receive a bus pass in place . Concern was expressed about people wanting to get parking space back if they no longer want bus pass . Need to be flexible so if need parking s ace back can . Committee did decide to send on to Town Board for January 12t . Health Benefit Consortium — Judy did an update on the consortium being designed for the 17 municipalities in Tompkins County. Currently there has been drafted a Municipal Agreement that has been shared with all the towns , villages , city and county. This will be setting up a board such as Bolton Point, with some non-voting representation by the unions . The next few months will produce more information including rates for each of the plans available . The plans to be offered are going to be equal to or better than what are currently being offered . There is a draft report that will be coming out soon , and will be shared with this committee . There is also information on the county website including minutes 1 '4. from the meetings . The consortium will be looking for a Third Party Administrator, which will provide the " Provider Listing " and provide the administration of claims . We may end up with the same provider listing as Excellus as they also contract as a Third Party Administrator. New Forms Memo will be going out to staff on these changes . Bereavement Form- new form passed out. Town has been doing an honor system with Gail and Connie writing on the time cards who the time is for. This needs to change so that more information will be received . This form should be attached to time cards . Voluntary Time or Blood Donation Leave — This time off can be accomplished by using the current Time Off Request Form . This time will be designated as other on time sheets . Cancer Screening Law — law passed out . Law created under NYS Civil Service Law that requires municipalities and school districts to provide excused leave for employees to undertake prostate or breast cancer screening . Employees are entitled to paid leave absences not to exceed 4 hours , and excused leave they are already entitled to . This is not part of current sick or personal leave . This would be again be "other" time . We piggybacked with County and City to use a set form . The form would be attached to time sheets , but the appointment time would be approved with the Time Off Request Form . The form would only be used if people don 't want to use their Sick or Personal time for the appointment . Town Board did pass the E-Record Management Policy, so we will be distributing that policy to employees with acknowledgement sign off. Next meeting : Monday, January 26, 2009 , 112a30 — 1 : 30 pm Public Works Conference Room 2 EMPLOYEE RELATIONS COMMITTEE JP Monday, November 24, 2008 , 1 : 30 to 2 : 30 pm Public Works Conference Room FINAL NOTES Those present: Pat Leary, Tee Ann Hunter, Peter Stein, Susan Ritter, Paulette Terwilliger, Debby Kelley, Larry Salmi, Joe Slater, Mike Beach, Herb Engman and Judy Drake, staff support 1 . Comments : Judy updated group that the draft Cell Phone policy has been given to Teamsters negotiations team for comments . The next negotiation ' s . meeting is December 2" . 2 . Survey results Everyone received copies of the survey results . The results were broken down by site ( PWF & TH ) and then combined . 75%o participation combined which is a good return . What do we do with the information we have collected? Herb wondered how to interrupt the data . What does it mean ? Questioned if there are differences in perception of what the role for example Town Board is? Herb talked about communication and direction . Comprehensive Plan Committee is working on a vision statement for the town . This draft will be passed hopefully through hundreds of people to get input. We want to start with input from staff. Herb discussed his platform when he ran , but realized it didn 't get translated to staff. Herb plans to do a year end report and outline his plans for the rest of his term . Hopefully this would give employees a better view of what he would like to accomplish . He also will be having small group meetings with staff outside the department heads at each location over the next few months . Peter: Found the questions hard to answer. How could the Town Board provide clear direction since there are seven members with different ideas? Pat: The questions are still not appropriate for the kind of organization we are- public. The change over in Town Supervisor is a big change after someone being in the role for 12 years . Tee Ann : The results showed troublesome communication . Herb' s ideas of increasing communication with staff are good . Board members should learn 1 more about staffs role and responsibilities and how their decisions impact staff. Direction shouldn 't be confused with supervision , this may need clarification . Think it was an indication that a set of objectives and plan to meet those objectives hasn 't been set . What is the role the board expects staff to take in achieving those objectives? Hopes with the committee structure and the comprehensive plan review that it will help in the communication gap . Welcome input and contact from staff members to make sure decisions being made are not ill informed . Need to foster a good relationship with staff so board members receive the information they need to make decisions that ultimately effect staff. Sue : Direction is different depending on the department that you work for. Planning has the Comprehensive plan that guides a lot of what we do . Other departments may get mixed messages from the board or no message from the board . Larry: The biggest thing has been a lack of communication with the board members . Most of the people at PWD don 't even know most of the board members . I have had the chance to meet some through this committee . We don 't have the interaction with them . Tends to lead to perception that they don 't care , we tend to assume things for the worst. We don 't hear proposals the board is considering until after the fact. In the past there has been more contact. Sometimes don 't feel the board has any idea what we do or what our needs are to do our job . Board knows we will pick up leaves , but they don 't know what equipment or other things we need to do the job . It would be informative to them to experience or see some of the things we do , e . g . : snow plowing , black topping . Tee Ann : Would like to see the different departments do a presentation on what they do . This would be great if the staff could present or teach the board what they do . Questions about how could board members get the chance to see some of the work done or ride a piece of equipment. Group discussed the water tank tour and other tour provided to the elected and appointed members . Idea was just to get out there and see what is going on with the different staff. Provide a town tour for staff that was provided to elected and appointed officials . PWD is the really very visible part of the town to the public . They have contact with the public while we are out doing different jobs . Some of the other departments do too , but public doesn 't always want to have their service (tax collections , code inspections , dog licenses . ) Herb : Was thinking about what criteria is used to judge the town board . For example ; Do people have the right equipment to do their jobs? This is decided by the Town Board , and they take the abuse for these decisions . 2 Committee discussed the staff calling the Town Board members , not just the Board calling when they have questions . Some wondered whether that would be over stepping boundaries of Department Heads or the Town Supervisor. Board members should be open to hearing from the staff; with the caveat that staff should have also talked with their supervisor about the issue too , so not to create a way to go around a supervisor. Don't supersede the chain of command purposely. A suggestion box was brought up as a means of conveying something anonymously if they wished . People don 't want to put their job on the line just to get a concern conveyed . This would be a way to elicit very pragmatic solutions to functional issues that people might want to put forward that might otherwise get dismissed . This would be another avenue to get more communication flowing . Not all the feedback is going to be negative ; there are some really good ideas out there in ways to improve things . It was suggested to have staff be able to meet more across the 2 locations , which would help communications between the staff. Need some clarity on roles of the Town Supervisor and Town Board . All agreed that the Town of Ithaca is at an awkward size . Many of the small towns the board members know all the staff and what' s happening . The City or County there is a person in between the elected and the staff to help guide things . So you need to rely on personal relationships . You should be able to discuss something in confidence with a board member — trust they will take it in confidence . Committee had discussion regarding disputes with a person ' s supervisor, and what the process would be . The Grievance Procedure was briefly discussed . Would like annual presentation by Public Works and Town Hall staff and what they do . Get a better understanding of the water systems . What properties have issues regarding code enforcement? Staff encouraged board members and town supervisor to frequent the facilities so they became more known by the staff. Make sure this includes both facilities . When Herb or others comes down let staff know what is happening at the board level . Ideas suggested that could be acted on : Suggestion box at each location — ideas reviewed by ERC Town tours for staff Encourage board members to get out and see what is happening 3 3 . Bus Pass Program Carrie has been doing a pilot with riding the bus in everyday. Policy would state that you can 't have a parking space and the bus pass . Committee recommends the program to the Town Board . 4 . Year End Luncheon Nothing is happening with year end lunch meaning no location or such has been decided on . Since there may not be a year end meeting it was asked whether we should still do the luncheon . The question was asked at PEZ and they suggested something less formal- bringing the staff of both locations together. Location suggestions made from PWD was Joe' s and Boat Yard . Pat brought up a late afternoon or evening event to make it more special . There was not enough time to fully discuss all options for changing the year end event for this year. Committee will need to discuss this more at future meetings for changes for 2009 , timing too short now . Next meeting : Monday, December 15 , 2008 , 1 : 30 — 2 : 30 pm Town Hall Aurora Conference Room 4 Town of Ithaca Personnel Committee Wednesday, December 3 , 2008 Draft Notes Present: Herb Engman , Pat Leary, Tee Ann Hunter, Peter Stein Others present : Judy Drake , Dan Walker, Jon Kanter 1 . Committee Comments : Judy updated committee on TCCOG Health Benefit Consortium . Will invite Steve Locey, Locey & Cahill , the consultants for the consortium subcommittee to make a presentation at the February Town Board meeting . 2 . Bus Pass Program The town has been running a pilot program to see how well a bus pass program would work since October. Possibly TCAT could be asked about a discount or something as the Town will be contributing to them in 2009. Personnel Committee recommends the Bus Pass Program to the Town Board for the January meeting . 3 . Wage Scale — Hiring to Job Rate Tee Ann wanted to discuss the wage scale , must specifically on when the hiring rate is increased . Was it necessary to raise the hiring rate each time the job rate was increased ? Wouldn 't this process inflate the hiring costs? Judy explained how she determines a hire rate for new hires . She also went over the process of how a new hire reaches job rate and the length of time . This topic will be put on a future agenda again . Judy will work on a 5yr summary of how the hiring and job rate has changed . 4. Holiday List The 2009 holiday listing was handed out. There was discussion regarding employees from the 2 facilities having different dates for the floating holiday. Committee was not in favor of 2 different dates (one for each location . ) _ Election day was discussed as a holiday. The committee was not interested in creating any additional holidays . Committee wanted to encourage employees to vote not only at the general election but at primaries and school board elections . 5 . Herb's meetings with staff Herb did an overview of how his meetings went with the Town Hall staff. He will be having meetings with the Public Works staff in January. Herb has been pleased with how well the meetings have been going . He has learned things that he didn 't know. Town Board and Supervisor are doing what they are supposed to be doing , but not communicating it to others well . Things Herb will be doing include : Year end report and what his future plans for his term are . Being on the agenda for PEZ + meetings Quarterly meetings with the groups to keep them updated . Peter asked about Town Board meeting with staff. Judy suggested Town Board attend training with staff the morning of the picnic . Add topic to next agenda . 6 . Continued discussion on Public Works Department Herb stated that he hasn 't heard much feedback about the idea of putting Engineering under Public Works . Members thought it is a topic that should be studied carefully and have time put to it. It was decided a SWOT analysis should be done , including staff from Planning and Code Enforcement along with Engineering and DPW . 7 . Discussed meeting dates for 2009 Next meeting will be January 7t' . Will need to discuss then dates as committee members may change . 8 . Other discussions raised : Discussed where things are with Dani and her position . Sandy is filling in on the ZBA items and Paulette is taking lead on Code items . It will be at least mid January before we can replace the position . We are waiting for the current Sr. Typist list. Paulette is trying out the position also to see if she is interested in moving departments . The broader approach of cross training was discussed along with a desk audit. Herb raised the issue that the broader question is someone to manage the pool like an office manager. The question of the Town Clerk filling this role was discussed . Dan discussed the recent vacancy in the Sr. Engineering Technician position along with the retirement of a Laborer. Dan asked authorization to move forward with filling the Sr. Engineering Technician position and handed out a memo as to the work load for a technician . This may be a promotion and then fill the lower level position . Jon also said Darby, Planner, is willing and able to help get trained in how to do some of the storm water management inspections . Committee gave the ok to move forward with filling the vacant positions . 9 . Executive Session = moved to go in by Peter, seconded by Pat — moved out by Peter and seconded by Pat . Next meeting : Wednesday, January 7 , 2009 , 4 :45 pm to 6 : 00 pm i Network/Record Specialist Report January 12 , 2009 Website • Updates o Memorial page for Don Ten Kate o Updates to Chapter 270 of the Zoning Ordinance ■ Web Site Redesign o Removal of the Site of The Month page : this was a non -static page with very low hits . o Structure changes to Planning and Conservation Board , COC , ZBA, Comprehensive Plan , Planning Committee pages . Network • Purchase and installation of new hardware for Town Hall and Public Works begins this month . This includes new computers for staff and new file servers for both facilities . Additional : Records Management • Sherpa Technologies , Inc , gave a demonstration of an email archive appliance to the members of the Records Management Advisory Board . OF 177 �9 TOWN OF ITHACA 215 N . Tioga Street, Ithaca, N . Y . 14850 `10 www . town. ithaca. ny. us TOWN CLERK 273 - 1721 HIGHWAY ( Roads, Parks, Trails, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273 - 1747 ZONING 273- 1783 FAX (607) 273 - 1704 To : Herb Engman , Supervisor Town of Ithaca Peter Stein , Councilperson Pat Leary , Councilperson Tee Ann Hunter, Councilperson Bill Goodman , Councilperson Eric Levine , Councilperson Rich De Paolo Councilperson From : Marnie Kirchgessner, Recreation and Youth Coordinator December, 2008 Activity Report December was extremely busy starting with the 12/5 test walk of the Healthy Passport part of a collaborate project with the Whole Community Project. The walk began at Southside Community Center 30 S . Plain 4 : 1 5 St . at 5 PM , 9 Y ( ) Kristy Gashler and an Ithaca Journal photographer walked with us along with at least one interested community member and several adults from cooperative extension . There were 9 youth participants and at least as many adults so we were quite the group walking in the cold . Each youth completed a simple evaluation to provide feedback on the effort and was eligible for water bottle prizes ( and fruit) . We discovered that I have challenges with left and right so the map did not match the route ! So the leader adjusted and we learned ! The group stopped at Ithaca Town Hall for healthy refreshments and completed evaluations which indicated the youngsters enjoyed the adventure and more importantly thought their families would enjoy it too . Rob Montana , reporter for the Ithaca Times also did a news piece to promote the walk which did create public interest . The following Monday before the Board meeting the Town offered a press conference to learn about the Images of the Town of Ithaca Project at Town Hall , 215 North Tioga St . , Ithaca on Monday , December 8 , 2008 . 1 use the word offered as no press showed up . As the youth and family came Herb skillfully transitioned the intent to an item for the board meeting , an article about the project appeared in the Ithaca Journal on December 16 , 2009 with 27 packs being sold here at Town Hall as of this writing . The effort appears to be well received and something to build on . Although on a sadder note another of the images is being used for a thank you note card for memorial donations to the Ryan McGory fund for the placement of a bench and plaque at Tutelo Park . Ithaca has a tremendous amount of natural beauty and making the community aware of its existence is an important responsibility . This is an effective way to do meet that goal . As I write these reports I often wonder about offering prizes to the people who read them . The Town offers magnificent resources yet we seem to lose the " big picture" in the daily tasks of government . The staff was ask to react to a "draft vision statement" by the Comprehensive Plan Committee as I don 't feel I know anything about the process to react appropriately leading to my reaction , " How do we invite people into a process that effects the future quality of life?" I have found the current town supervisor supportive of my exploring resources ( such as Safe Walkways to Schools grant) to build on the quality of life within the Town . Yet fundamentally understanding the connection between my work and the work of my colleagues remains vague at best . Reorganizations seem to happen in vacuums without recognizing larger consequences . Structures may exist yet without feedback who actually understands what is going on ? As Recreation & Youth Coordinator I have no department or committee which could be equated to freedom yet also leads to isolation and as I attempt to move projects forward often hard feelings . Is this how you want to run your railroad ? During the week before Christmas I wrote a grant request for a trustee initiated grant of the Park Foundation to fund the deer fence for the proposed community garden project . After speaking with the trustee about the project it had to be completed by 12/23/08 to meet their deadlines for a spring 2009 garden opening . While two committees whole heartedly support the effort and Board member Tee-Ann Hunter is taking on the lead role in project management , which I applaud , there was no resolution from the board that this is project they support and it will add to the work loads of my coworkers . I feel placed in a " no win" position as this project has to be a "team" effort and not just seen as a single persons "good " idea to be effective and leads to the perception that projects are staff driven when there is tremendous amount of community support for the concept . I am currently in the process of applying for another grant which requires the Town to become a " Step up to Health Community" ( Met by completion of online training by me . ) which appears consistent with a broader goal for recreation than may not have been visualized with the original vision of the recreation & youth coordinator position . The year ended with a lot of activity in the student work initiative program and a whopping 84 youth worked with through the year. Danni Schmoyer completed her last day on 12/ 16 so Cornell freshman and local youth Laura Komar is assisting me with Greg Colucci retuning as he prepares for his summer internship working with Rich Schoch to quote him : "Things like the west hill garden make it quite clear that we need our park, trail and preserve boundaries much better marked out in the future. I am excited about this project. Rich " With creativity and intent all things are possible yet I want to assure I ' m walking in the same direction as the Board and not off a cliff. Best Wishes for productive new year.