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HomeMy WebLinkAboutTB Minutes 2008-04-07 Regular Meeting of the Ithaca Town Board Monday, April 7 , 2008 at 5 : 30 p . m . 215 North Tioga Street, Ithaca, NY 14850 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Legislature - Kathy Luz Herrera , District No . 5 4 . Report of City of Ithaca Common Council — Robin Holtham Korherr 5 . Discuss potential voting place mergers in the Town — Steve Dewitt , TCBOE 6 . Report of Fire Commissioners 7 . 6 : 00 p . m . Public Hearing regarding LOCAL LAW amending Ch 271 of the Town of Ithaca Code , entitled , "Zoning , special land use districts" adding bed and breakfast as a permitted principal use in EcoVillage ' s Special Land Use District number 8 8 . Consider adoption of a LOCAL LAW amending Ch 271 of the Town of Ithaca Code , entitled , "Zoning , special land use districts" adding bed and breakfast as a permitted principal use in EcoVillage' s Special Land Use District number 8 pursuant to a public hearing held on Monday, April 7 , 2008 at 6 : 00 p . m . MOVE : 2nd : NOTES : 9 . Persons to be heard and Board comments 10 . 6 : 15 p . m . Public Hearing to hear public comment regarding a LOCAL LAW extending the moratorium on development in the Northeast corner of the Town through December 20 , 2008 11 . Consider a LOCAL LAW extending the moratorium on development in the Northeast corner of the Town through December 20 , 2008 pursuant to a public hearing held on Monday, April 7 , 2008 at 6 : 15 p . m . MOVE : 2nd : NOTES : 12 . 6 : 25 p . m . Public Hearing to consider adoption of a " A LOCAL LAW REVISING THE FEES FOR DOG LICENSES IN CHAPTER 153 OF THE TOWN OF ITHACA CODE " 13 , Consider Adoption of "A LOCAL LAW REVISING THE FEES FOR DOG LICENSES IN CHAPTER 153 OF THE TOWN OF ITHACA CODE" pursuant to a public hearing held on Monday, April 7 , 2008 at 6 : 25 p . m . 14 . 6 : 30 p . m . Public Hearing to hear public comment regarding approval of a noise permit application submitted by the Multicultural Resources Center for a for a Community-wide public event celebrating Native Cultures of New York State to be held September 20 and 21 , 2008 at Tutelo Park on Bostwick Road in the Town of Ithaca , NY FINAL - April 7, 2008 i 15 . Consider noise permit application submitted by the Multicultural Resources Center for a Community-wide public event celebrating Native Cultures of New York State to be held September 20 and 21 , 2008 at Tutelo Park on Bostwick Road in the Town of Ithaca , N pursuant to a public hearing held on Monday, April 7 , 2008 at 6 : 30 p . m . 16 . Consider authorization for the Town Supervisor to sign a memorandum of understanding for fire services with the City of Ithaca through September 30 , 2008 17 . Consider referral of Small Wind Energy Facility law to the Planning Board and Conservation Board for recommendation 18 . Consider Resolution of support for the Town of Caroline ' s Coddington Trail Initiative ( Jonathan ) 19 . Consider adoption of revised Information Technology Policy 20 . Consider to Amend and Restate the Model Deferred Compensation Plan 21 . Consider approval of policies for the use of Town conference room facilities 22 . Consider TCCOG grant regarding a Consortium Agreement 23 . Consider recommendation from the Personnel Committee 24 . Consider change of appointment to ITCTC Board 25 . Consider Campus Housing Board appointment 26 . Consider change to Sewer Joint Committee appointment 27 . Consent agenda a . Town of Ithaca Minutes b . Town of Ithaca Abstract C , Bolton Point Abstract d . Approval of Disposition List 28 . Report of Town Committees 29 . Report of Intermunicipal Organizations 30 . Report of Town Officials 31 . Review of Correspondence 32 . Consider Executive Session to discuss collective bargaining negotiations and employment history of a particular person 33 . Consider adjournment FINAL - April 7. 2008 Town of Ithaca Town Board Sign-In Sheet Meeting Date Monday, April 7, 2008 Please Print your information to ensure accuracy in the meeting minutes Print Name Print Address e-mail RM, hql 5(Mr cco 46CEI v 6R ,0600040 C h iS o 4 Q s 1 o 'A� 13 S6 lid� �3r (.� � ll � a� � l� � 5 �. C�� U � s� Ili..•, � . cw � \nw-� x( 15 N . � „�� �. � • •"� � �c`T 1 V i sh an W, Oj 5� Q o .SC� LCO 2c 1 S �1 it �� �{'rU� � ST � � � �C 141 FINAL Regular Meeting of the Ithaca Town Board Monday, April 7 , 2008 at 5 : 30 p . m . 215 North Tioga Street, Ithaca, NY 14850 Call to Order Supervisor Engman called the meeting to order at 5 : 30 p . m . and led the assemblage in the Pledge of Allegiance . Supervisor Engman announced that a new agenda was placed 'on the table for the Board . The previous agenda included wording that assumed the item would be approved . He advised board members that they also have three pending negotiations on contracts and several personnel issues for discussion in Executive Session . Agenda Item No . 3 - Report of Tompkins County Legislature Tompkins County Legislature Chair Michael Koplinka- Loehr appeared before the Board on behalf of the Tompkins County Legislature . He reported on the following : • The County Administrator search has been extended for another 6 to 8 months . Current County Administrator, Steve Whicher, has agreed to continue in the position through the budget season . • The county legislature is following State budget negotiations closely and weighing in on items that affect county taxpayers directly. For instance , current negotiations could reflect the following impacts • The impact on county taxpayers could be as much as a $400 , 000 increase in the 2008 tax levy and a $ 1 , 000 , 000 increase in the 2009 tax levy . The County Legislature will review the State budget during its upcoming budget retreat meeting in order to set parameters for the 2009 county budget . Chairman Koplinka-Loehr offered to answer any questions . The town board members and Chairman Koplinka- Loehr clarified the impact on county taxpayers as a result of the State budget . There being no further questions , Supervisor Engman thanked Chairman Koplinka-Loehr for his report . Agenda Item No . 4 - Report of City of Ithaca Common Council — Alderwoman Robin Holtham Korherr Alderwoman Korherr appeared by the board on behalf of City Common Council and reported the following approvals and authorizations : • Expenditure of $ 1 . 4 million of CBBG funds ; $ 500; 000 will be used per year for the next few years to fund renovations and expansion of GIAC ; • Sale of land adjacent to Center Ithaca completed - for a future hotel project ; April 7, 2008 Page 1 of 30 FINAL • Work Place Violence Prevention Policy enacted ; • The city made application to the state for a Safe Routes to School grant . The city is working with families from the Beverly J . Martin and Lehman Alternative Schools on developing safe travel plans ; • A cold storage building is being erected next to the Franklin Plaza ; • The city completed a $2 . 3 million project with Johnson Controls to replace water meters . Estimated cost savings is in excess of $4 million over the next four years ; • The city council extended the rescission of the leash law at the Festival Lands until December 31 , 2008 ; • Extended the existing MOU with the Town of Ithaca for fire protection until September 30 , 2008 . Alderwoman Korherr asked if there were any questions . Councilman Burbank wondered , in regard to the Safe Routes to Schools grant application , if the application only addressed the crosswalk on Route 13A or if there was consideration regarding the idea of a trail that has been talked about for several years . Ms . Korherr explained that Tim Logue , Transportation Engineer, will be working with the principal and subcommittee from the Lehman School and she could bring the idea to their attention . Supervisor Engman asked when the environmental reviews for the water source would be available . Ms . Korherr did not know when they would be available , but would contact Erik Whitney or Carolyn Peterson to find out. Agenda Item No . 5 - Discuss potential voting place mergers in the Town — Steve Dewitt, TCBOE (attachment #1 ) Mr. Dewitt appeared before the board to discuss potential changes in polling places . He stated that the courts have ordered all County Boards of Election to have a ballot marking device ( BMD ) for the disabled at every polling place in the county . The ballot marking machines have a scanner that converts to an optical scan system ; 2008 will be the last year the lever machines will be used . The county is looking to put a ballot marking device at each site at a cost of $ 11 , 500 per BMD . HAVA funds will pay for the machines , but the county does not want to exhaust all of its funds . Election Inspectors will need to be trained to work with people using the ballot marking device . Steve is approaching the Town Board in an effort to gain acceptance of the idea to consolidate polling places and thereby eliminate the purchase of more machines and additional training . Mr. Dewitt outlined the polling places to be eliminated . The proposal for Town polling places is to move district 13 to the College Circle Community Center, with districts 3 and 10 . Districts 8 and 9 would move to the First Congregational Church on Highland Road . The Board of Elections was struggling over where to move district 7 ; district 7 could vote at the Hasbrouck Community Center, but then district 5 (which includes Hasbrouck April 7, 2008 Page 2 of 30 FINAL residents ) would vote at TST BOCES ( district 6 ) . The other option would be to move district 7 to vote at TST BOCES . ( * Note - Mr. Dewitt and Ms . Cree mailed a notice to Supervisor Engman on April 11th outlining the following consolidation of polling places : "Starting with the September 2008 Primary, people who voted at the Cayuga Heights Fire Station , will move to T-S-T BOCES , & the First Congregational Church of Ithaca . Hospicare will now be voting at the College Circle Apts . Community Center & those who voted at Boynton Middle School will now vote at the First Congregational Church of Ithaca . ") Councilman Burbank commented that the Hospicare site is very convenient for many South Hill residents . He wondered if the Board of Elections had considered consolidating and moving the districts at College Circle to Hospicare . Mr. Dewitt explained that the space at Hospicare was not that large ; they also had not discussed it with Hospicare , but Mr. Dewitt suspected that they would not like the additional traffic . Supervisor Engman thought it would be best for district 7 to move to BOCES ( district 6 ) because Hasbrouck has parking restrictions . Mr. Dewitt agreed that BOCES was more suited to house two districts . Councilman Stein commented that the parking area at BOCES is not well lit making it difficult for voters to find their way in the dark . Mr. Dewitt thought it was a good point and he would look into it . Mr. Dewitt explained that two different notices would be sent to the voters notifying them of their polling place for 2008 . Ms . Drake asked if there were a maximum number of voters for each machine . Mr. Dewitt explained that they are mandated to have one ballot marking device at each polling place . There is a maximum number of people that can vote currently on lever machines . The new machines would handle 2 , 000 to 2 , 500 voters . The machines would also be able to separate the ballots by election district . There being no further discussion , Supervisor Engman thanked Mr. Dewitt for his presentation . Agenda Item No . 6 - Report of Fire Commissioners ( See attachment #2 ) Mr. Romanowski appeared before the board and gave his report. He asked if there were any questions . There being none , Supervisor Engman thanked Mr. Romanowski for his report . Agenda Item No . 7 - 6 : 00 p . m . Public Hearing regarding LOCAL LAW amending Ch 271 of the Town of Ithaca Code , entitled , "Zoning , special land use districts " adding bed and breakfast as a permitted principal use in EcoVillage ' s Special Land Use District number 8 Supervisor Engman opened the public hearing and asked if anyone wished to address the board . There being none , he closed the public hearing . April 7, 2008 Page 3 of 30 FINAL Agenda Item No . 8 - Consider adoption of a LOCAL LAW amending Ch 271 of the Town of Ithaca Code, entitled , "Zoning , special land use districts " adding bed and breakfast as a permitted principal use in EcoVillage ' s Special Land Use District number 8 pursuant to a public hearing held on Monday, April 7 , 2008 at 6 : 00 p . m . ( attachment #3 ) Councilman Goodman moved , Councilman Stein seconded . Ms . Brock corrected the proposed resolution by changing references of March 10 , 2008 to April 7 , 2008 ; the reference to the SEQR being adopted on March 10 , 2008 did not need to be changed . She outlined suggested changes to the resolution and provided the changes to the Town Clerk . Councilman Goodman and Councilman Stein agreed to the changes . TB RESOLUTION NO. 2008-086 : Resolution Adopting "A LOCAL LAW AMENDING CHAPTER 271 OF THE TOWN OF ITHACA CODE, ENTITLED `ZONING: SPECIAL LAND USE DISTRICTS ', ADDING BED-AND-BREAKFAST AS A PERMITTED PRINCIPAL USE IN ECOVILLAGE'S SPECIAL LAND USE DISTRICT NO. 8 " WHEREAS, the property known as "EcoVillage " is located within Special Land Use District No. 8 (now referred to as a Planned Development Zone), and WHEREAS, the Town of Ithaca received an application from the three entities that own the EcoVillage property (EcoVillage at Ithaca, Inc. , EcoVillage at Ithaca Village Association, Inc. , and EcoVillage CoHousing Cooperative, Inc.) to rezone Planned Development Zone No. 8 to allow bed-and-breakfasts as a permitted principal use in the Residential Area of EcoVillage, and WHEREAS, on-site bed-and-breakfasts further EcoVillage 's principle of encouraging of residents to make a living where they live, so that they do not use fossil fuels to commute to their jobs, and so that they are present in the village on a more constant basis, thereby fostering more frequent interactions with their neighbors and strengthening community bonds, and WHEREAS, on-site bed-and breakfasts further EcoVillage 's mission to educate the public about sustainable living, by allowing visitors to experience sustainable living p ractices during their on-site stays, and WHEREAS, the Town Board reviewed and discussed the attached proposed local law adding bed-and-breakfasts as a permitted principal use in EcoVillage 's Planned meeting Development Zone No. 8 at its n p g on January 7, 2008, and referred this matter to the Planning Board for a recommendation, and WHEREAS, the Town of Ithaca Planning Board held a public hearing on this matter and reviewed, discussed and recommended adoption of the proposed local law P p p at its meeting on February 5, 2008, and April 7, 2008 Page 4 of 30 FINAL WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on April 7, 2008 at 6:00 p. m. to hear all interested parties on the proposed local law entitled "A LOCAL LAW AMENDING CHAPTER 271 OF THE TOWN OF ITHACA CODE, ENTITLED `ZONING: SPECIAL LAND USE DISTRICTS ', ADDING BED=AND=BREAKFAST AS A PERMITTED PRINCIPAL USE IN ECOVILLAGE'S SPECIAL LAND USE DISTRICT NO. 8 ';• and WHEREAS, notice of the public hearing held on March 10, 2008 inadvertently was not advertised as required, and WHEREAS, a notice of the public hearing on April 7, 2008 at 6:00 p. m. , regarding consideration of adoption of this local law was duly advertised in the Ithaca Journal, and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof,• and NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW AMENDING CHAPTER 271 OF THE TOWN OF ITHACA CODE, ENTITLED `ZONING: SPECIAL LAND USE DISTRICTS , ADDING BED-AND- BREAKFAST AS A PERMITTED PRINCIPAL USE IN ECOVILLAGE'S SPECIAL LAND USE DISTRICT NO. 8 ", a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED: Councilman Goodman SECONDED: Councilman Stein Roll Call Vote: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilwoman Leary, aye; Councilman Levine, absent, Councilman Stein, aye . Agenda Item No . 9 = Persons to be heard and Board comments No persons were interested in speaking . April 7, 2008 Page 5 of 30 FINAL Agenda Item No . 16 - Consider authorization for the Town Supervisor to sign a memorandum of understanding for fire services with the City of Ithaca through September 30 , 2008 Supervisor Engman briefly explained that the resolution would authorize him to sign the MOU extending the fire contract. Councilman Stein moved and Councilwoman Leary seconded . Ms . Brock suggested additional language to clarify that the MOU was being extended . Board agreed to additional language . TB RESOLUTION NO. 2008- 087: APPROVE 6-MONTH MEMORANDUM OF UNDERSTANDING WITH THE CITY OF ITHACA FOR FIRE PROTECTION WHEREAS, the city of Ithaca, the town of Ithaca and the Board of Fire Commissioners entered into a contract extension through March 31 , 2008, and WHEREAS, contract negotiations will continue beyond the expiration of this contract, leaving the town of Ithaca without a fire protection agreement in force, NOW BE IT RESOLVED, that the town of Ithaca Town Supervisor is authorized to enter into a Memorandum of Understanding with the city of Ithaca and the Board of Fire Commissioners to extend the current contract through September 30, 2008, MOVED: Councilman Stein SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Councilman Levine-absent. Motion Approved. Agenda Item No . 17 - Consider referral of Small Wind Energy Facility law to the Planning Board and Conservation Board for recommendation Councilman Burbank moved , Councilman Goodman seconded . TB RESOLUTION NO. 2008-088: REFERRAL OF PROPOSED LOCAL LAW AMENDING CHAPTER 270 OF THE TOWN OF ITHACA CODE, ENTITLED ZONING, REGARDING SMALL WIND ENERGY FACILITIES TO THE PLANNING BOARD AND CONSERVATION BOARD FOR RECOMMENDATIONS. WHEREAS, the Town of Ithaca Codes and Ordinances Committee has drafted a proposed local law amending Chapter 270 of the Town of Ithaca Code, entitled Zoning, regarding small wind energy facilities for the Town Board's consideration; and April 7, 2008 Page 6 of 30 FINAL WHEREAS, the purpose of this local law is to foster the small-scale development of the Town 's wind power resources and by providing standards for the safe provision of small wind energy facilities; and WHEREAS, the above-described amendment would add small wind energy facilities as a permitted principal and accessory use in most zones in the Town of Ithaca, subject to specific development standards; and WHEREAS, the Town Board has reviewed the above-described proposed local law at its regular meeting on April 7, 2008; NOW, THEREFORE, BE IT RESOLVED, that the proposed local law described above is hereby referred to the Planning Board and the Conservation Board for recommendations. MOVED: Councilman Burbank SECONDED: Councilman Goodman VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Councilman Levine — absent. Motion approved. Agenda Item No . 10 - 6 : 15 p . m . Public Hearing to hear public comment regarding a LOCAL LAW extending the moratorium on development in the Northeast corner of the Town through December 20 , 2008 (see attachments #4 - #6 ) Supervisor Engman opened the public hearing and invited members of the public to address the board . . Larry Fabbroni appeared before the board and read from a prepared statement. See attachment #5 . Adrian Williams appeared before the board , on behalf of Save Sapsucker Woods, and read from a prepared statement . See attachment #6 . Supervisor Engman closed the public hearing and brought the matter to the board for discussion . Agenda Item No . 11 - Consider a LOCAL LAW extending the moratorium on development in the Northeast corner of the Town through December 20 , 2008 pursuant to a public hearing held on Monday, April 7 , 2008 at 6 : 15 p . m . Councilman Stein moved and Councilman Cowie seconded the proposed resolution . Councilman Cowie asked Mr. Fabbroni if the agreement with the Lab of Ornithology was still intact . Mr. Fabbroni clarified that if the project proceeds the donation is still in order. April 7, 2008 Page 7 of 30 i FINAL Councilwoman Leary asked . if the planning and discussion of the development could still move forward during the moratorium . Mr. Kanter thought the original moratorium was set up so that the developer would still be allowed to go through Planning Board review procedures . Mr. Fabbroni added that there should be a way for the developer to move forward in the Planning Board process while the Town Board reviews its consultant reports. Ms . Brock reviewed the original moratorium language and explained that the original moratorium stated the Planning Board could not issue final approvals during the moratorium . The moratorium specifically states , however, the Planning Board can continue to consider and review any proposals . Councilman Goodman , referring to the County' s memo ( see attachment #7 ) , asked if Ms . Brock had any comments in regard Ed Marx' s statement in the memo . Ms . Brock responded that the courts look at moratoria on a case by case basis . The courts look at all circumstances regarding the town ' s position and their moratorium extensions . Moratoriums have been struck down when the courts have found them excessive , such as five years or if it looks like the Town is not making a good faith effort to bring matters to resolution . Ms . Brock believed the Town of Ithaca ' s situation is very different. The Town quickly engaged a consultant , who has been engaged in a study . The consultant has made a recommendation that the study extend throughout the full growing season . The moratorium has the Town acting on a very tight timeframe once the consultant' s study is complete for the Town Board to consider the results of the study, to determine what , if any , actions are needed for rezoning , or other actions the Town Board wants to consider, and to vote on and implement the changes . She disagreed with the assertion that the Town has built in excessive amounts of time once the report is complete for it to take it' s action . The purpose of the moratorium is so the Town can do the study and if further action is needed , to have time to implement the further action . With no further discussion , Supervisor Engman called for a vote . TB RESOLUTION NO. 2008-089: Resolution Adopting "A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH DECEMBER 20, 2008 " WHEREAS, the Town Board of the Town of Ithaca adopted Local Law No. 9 of the Year 2007, entitled A Local Law Providing for a Moratorium on Development in the Northeast Corner of the Town for a Period of Two Hundred Seventy (2 70) Days, " which local law became effective on September 19, 2007, and expires on or about June 14, 2008, and WHEREAS, the Town Board has been undertaking the study referenced in paragraph P of Local Law No. 9 of the Year 2007 through its consultant, LeCain Environmental Services, Inc. ("LeCain '), who recommends field work be conducted April 7. 2008 Page 8 of 30 FINAL through late August of 2008 so that surveys can be conducted through a full growing season, and WHEREAS, the Town of Ithaca Planning Committee and Conservation Board both recommend extension of the moratorium to accommodate this field work, and WHEREAS, if the field work is extended through late August of 2008, the Town Board anticipates LeCain would discuss its written report and findings at the Town Board's October 20, 2008 meeting, and WHEREAS, the Town Board further anticipates that its review, study and consideration of the LeCain report and the other reports, plans, documents and information related to the areas affected by the moratorium can be completed, and legislation and revisions to plans, if needed, can be drafted and properly adopted by December 20, 2008, and WHEREAS, the Town Board discussed extension of the moratorium at its February 11 , 2008 meeting and reviewed and discussed the attached proposed local law extending the moratorium in the Northeast corner of the Town through December 20, 2008 at its meeting on March 10, 2008, and WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on April 7, 2008 at 6: 15 p. m. to hear all interested parties on the proposed local law entitled "A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH DECEMBER 20, 2008 '; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and WHEREAS, pursuant to the New York State Environmental Quality Review Act ("SEQRA ') and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of the proposed local law is a Type 11 action because it constitutes "adoption of a moratorium on land development or construction " pursuant to 6 NYCRR § 617. 5(c) (30), and thus adoption of the proposed local law is not subject to review under SEQRA; NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN April 7, 2008 Page 9 of 30 FINAL THE NORTHEAST CORNER OF THE TOWN THROUGH DECEMBER 20, 2008Y.4. a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED: Councilman Stein SECONDED: Councilman Cowie Roll Call Vote: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilwoman Leary, aye; Councilman Levine . absent; Councilman Stein, aye. Agenda Item No . 12 - 6 : 25 p . m . Public Hearing to consider adoption of a " A LOCAL LAW REVISING THE FEES FOR DOG LICENSES IN CHAPTER 153 OF THE TOWN OF ITHACA CODE " ( attachment #8) Supervisor Engman opened the public hearing and invited the public to address the board . With no one interested in speaking , Supervisor Engman closed the public hearing . Agenda Item No . 1 - Consider " � 3 Co s der Adoption of A LOCAL LAW REVISING THE FEES FOR DOG LICENSES IN CHAPTER 153 OF THE TOWN OF ITHACA CODE " pursuant to a public hearing held on Monday, April 7 , 2008 at 6 : 25 p . m . Supervisor Engman moved and Councilman Stein seconded the resolution . Ms . Brock suggested language changes to the resolution . Supervisor Engman and Councilman Stein agreed . TB RESOLUTION NO. 2008-090: Adoption of a "A LOCAL LAW REVISING THE FEES FOR DOG LICENSES IN CHAPTER 153 OF THE TOWN OF ITHACA CODE" WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on April 7, 2008, at 6:25 p. m. to hear all interested parties on a proposed local law entitled " A LOCAL LAW REVISING THE FEES FOR DOG LICENSES IN CHAPTER 153 OF THE TOWN OF ITHACA CODE, " and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and April 7, 2008 Page 10 of 30 FINAL WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the Environmental Conservation Law (the State Environmental Quality Review Act ("SEQRA 'J), it has been determined - by the Town Board that adoption of said proposed ordinance is a Type 11 action, constituting "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment" and thus may be processed without further regard to SEQRA, NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled " A LOCAL LAW REVISING THE FEES FOR DOG LICENSES IN CHAPTER 153 OF THE TOWN OF ITHACA CODE, " a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED: Supervisor Engman SECONDED: Councilman Stein VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Stein, absent; Councilman Levine, absent. Motion approved. Agenda Item No . 14 - 6 : 30 p . m . Public Hearing to hear public comment regarding approval of a noise permit application submitted by the Multicultural Resources Center for a for a Community-wide public event celebrating Native Cultures of New York State to be held September 20 and 21 , 2008 at Tutelo Park on Bostwick Road in the Town of Ithaca , NY Supervisor Engman asked if anyone was interested in addressing the board . There being none , he closed the public hearing . Agenda Item No . 15 - Consider noise permit application submitted by the Multicultural Resources Center for a Community-wide public event celebrating Native Cultures of New York State to be held September 20 and 21 , 2008 at Tutelo Park on Bostwick Road in the Town of Ithaca , NY pursuant to a public hearing held on Monday, April 7 , 2008 at 6 : 30 p . m . Councilman Goodman moved and Councilman Burbank seconded . Ms . Brock suggested changes to the resolved clause of the resolution . Board agreed . Councilman Stein asked if neighbors had been notified . Ms . Kirchgessner explained that they are in discussions with the church for parking . April 7, 2008 Page 11 of 30 FINAL Councilman Burbank encouraged the sound to be turned down because he found it to be extremely loud last year when he attended the event . Ms . Cooper said she could bring it up for discussion with committee members . TB RESOLUTION NO. 2008-091 : Approval of a noise permit application submitted by the Multicultural Resources Center for a Community-wide public event celebrating Native Cultures of New York State to be held September 20 and 21, 2008 WHEREAS, the Multicultural Resources Center submitted a request to the Town Clerk for approval to hold a Community-wide public event celebrating Native Cultures of New York State to be held on Saturday, September 20, 2008 and Sunday, September 21, 2008 at Tutelo Park, and WHEREAS, this is an annual, town sponsored public event with music, dancing, demonstrations and food, and WHEREAS, drumming will be limited to afternoon activities, now therefore be it RESOLVED, that the Town Board authorizes issuance of the permit for the activities applied for by the Multicultural Resources Center. MOVED: Councilman Goodman SECONDED: Councilman Burbank VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye . Councilman Levine, absent. Agenda Item No . 18 - Consider Resolution of Support for the Town of Caroline ' s Coddington Trail Initiative (see attachment #9 ) Councilman Burbank moved , Councilman Cowie seconded . Kathleen Quinlan appeared before the board and explained the trail initiative . Bob Shinglebeck added that residents who initially oppose trails often become frequent users ; he used the South Hill Recreation Way as an example . Councilman Burbank noted that the trail could be extended to connect with the Gateway Trail . Ms . Quinlan added that the trail intersects with the Finger Lakes Trail in Caroline . Councilman Burbank asked if funding would be available to the Town for completion of the link . Ms . Quinlan explained that the portion of the trail in the Town of Ithaca is included in the application for funding . The board discussed the project and future funding implications for the Town . April 7, 2008 Page 12 of 30 FINAL TB RESOLUTION NO. 2008- 092 : SUPPORT FOR CODDING TON TRAIL INITIATIVE BY THE TOWN OF CAROLINE WHEREAS: • Trails provide an important recreational outlet; and • Trails built to bicycle riding standards provide alternative commuter routes, reducing traffic on local roads; and • Trails support the public health of communities by providing opportunities for residents to engage in physical exercise; and • Trails can support economic development and a richer sense of community and (h_ttp://www. rail trails. org/whatwedo/trailadvocacy/2010Campaign. htmo ;and • abandoned railbeds are ideally suited to multi-purpose trails; and • The abandoned Lackawanna Railroad bed continues eastward and southward through the Towns of Ithaca, Dryden, Caroline and Danby (under the ownership of NYSEG), beyond the current end of the Town of Ithaca 's South Hill Recreation Way, offering a potential connection between the city of Ithaca and the hamlet of Brooktondale, as well as the possibility of connecting Ithaca and Owego in the longer term; and • The residents of the towns of Ithaca, Dryden, Danby and Caroline will benefit from a continuation of the South Hill Recreation Way into Caroline; and • The Ithaca Tompkins County Transportation Council (ITCTC) Planning Committee at its February 12, 2008 meeting directed its Staff Director to include extension of the South Hill Recreation Way to the hamlet of Brooktondale on ITCTC plans and maps as part of the countywide multi-use trail network; and • the Town Board of the Town of Caroline has, at its January 8, 2008 meeting, unanimously resolved that: "The Town of Caroline be the lead agency in providing direction and momentum for this project, acting with the Natural Areas and Trails Working Group to establish shared goals with the Towns of Ithaca, Dryden and Danby in the establishment of an extension to the South Hill Recreation Parkway to the hamlet of Brooktondale; And Be It Further Resolved that Linda Adams, a member of the Caroline Town Board, has the responsibility to conduct negotiations and discussions on behalf of the Caroline Town Board with the Natural Areas and Trails Working Group, other Towns, the County, NYSEG, and landowners in a timely manner so that the [Caroline] Town Board can apply for state or federal grant funding with a June . 2008 deadline . '; and WHEREAS, the Town of Ithaca Planning Committee at its meeting on March 13, 2008 supported the Town of Caroline 's leadership in this project, and recommended that the Town Board adopt a resolution in support of the concept of the trail extension; NOW, THEREFORE BE IT RESOLVED, April 7, 2008 Page 13 of 30 a FINAL that the Town of Ithaca Town Board supports the Town of Caroline 's leadership in this project to extend the South Hill Recreation Way to the hamlet of Brooktondale and endorses the concept of this project; and be it Further Resolved that the Town of Ithaca Town Board supports the Town of Caroline 's negotiations with NYSEG and neighboring landowners; and supports applications by the Town of Caroline for county, state or federal funding for this project. MOVED: Councilman Burbank SECONDED: Councilman Cowie VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye . Councilman Levine — Absent. Motion approved. Agenda Item No . 19 - Consider adoption of revised Information Technology Policy Supervisor Engman directed the board ' s attention to the updated version placed before them on the table . Ms . Drake highlighted the changes to the board . Councilman Stein asked why item 8c singles out individuals . He suggested that it say any person " . Board members discussed and agreed . Councilman Stein moved and Councilwoman Leary seconded the proposed resolution . Councilman Stein moved an amendment to 8c to " libel , slander, threaten , or harass any person" . Councilman Goodman seconded . Vote on amendment carried unanimously. TB RESOLUTION NO. 2008=093 — AMEND REVISIONS TO INFORMATION TECHNOLOGY POLICY WHEREAS, the Town Board discussed certain provisions of the revised Town of Ithaca and SCLIWC Information Technology Policy and found that the provisions stated in section 8 c, to libel, slander, threaten or harass an elected or appointed official, officer, customer, resident or employee, are inclusive statements and should be reworded to state: To libel, slander, threaten or harass any person, NOW THEREFORE BE IT RESOLVED, that the Town of Ithaca and SCLIWC Information Technology Policy is amended. MOVED: Councilman Stein SECONDED: Councilman Goodman April 7. 2008 Page 14 of 30 FINAL VOTE., Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye . Councilman Levine — absent. Motion approved. Councilman Burbank asked for a brief overview of what has been added to the new policy. Ms . Drake explained that the policy has been consolidated and it refers to other policies of the Town instead of including the language of the other policies . The new policy is inclusive of all IT equipment; the previous policy covered computers only. Councilman Cowie added the Personnel Committee reviewed the policy and was contentious of "surveillance" language . Councilman Burbank wondered if it was absolutely necessary to completely remove any sexual content of any form from anything to do with Town . government and asked what the enforcement mechanism is . Ms . Drake explained that it references back to the coaching and disciplinary policy. Ms . Brock added that there are Federal and State statutes that prohibit the Town from intercepting and looking at electronic communications including emails and voicemails without the person ' s consent . The exception is when there is a policy that states the systems belong to the employer and will be monitored . Supervisor Engman called for a vote . TB RESOLUTION NO. 2008=094: APPROVAL OF REVISIONS TO INFORMATION TECHNOLOGY POLICY WHEREAS, the Town Board adopted the Records Management Electronic Media Systems Use Policy and User Agreement on April 12, 1999; and WHEREAS, the Network Records Specialist and Human Resourced Manager reviewed the policy and determined that there were many areas that should be revised as the electronic media systems have advanced in many ways since 1999; and WHEREAS, the revised policy has been reviewed, edited and recommended by the Personnel Committee, Employee Relations Committee, and management staff, as the revised Information Technology Policy (see attached); Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve of the recommended revised Information Technology Policy, and be it further RESOLVED, the Human Resources Manager is directed to update the policy in the Personnel Manual, MOVED: Councilman Stein April 7, 2008 Page 15 of 30 FINAL SECONDED: Councilwoman Leary VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye . Councilman Levine —, absent. Motion approved. Agenda Item No . 20 - Consider to Amend and Restate the Model Deferred Compensation Plan Ms . Drake directed the board to the information in their packet and provided brief background information to them . TB RESOLUTION NO. 2008-095: AMEND AND RESTATE THE MODEL PLAN OF THE DEFERRED COMPENSATION PLAN WHEREAS, the New York State Deferred Compensation Board (the "Board '), pursuant to Section 5 of the New York State Finance Law ("Section 5 ') and the Regulations of the New York State Deferred Compensation Board (the "Regulations '), has promulgated the Plan Document of the Deferred Compensation Plan for Employees of the Town of Ithaca (the "Model Plan ') and offers the Model Plan for adoption by local employers, and WHEREAS, the Town of Ithaca, pursuant to Section 5 and the Regulations, has adopted and currently administers the Model Plan known as the Deferred Compensation Plan for Employees of Town of Ithaca, and WHEREAS, effective December 7, 2007 the Board amended the Model Plan to adopt provisions: • Expanding the eligibility for unforeseeable emergency withdrawals • Permitting law enforcement officers, firefighters, members of a rescue squad or ambulance crew who have retired for service or disability to request a plan distribution of up to $3, 000 annually to pay for health insurance or qualified long- term care premiums for themselves, their spouse or dependents. • Permitting a beneficiary who is not the spouse of the deceased Participant to transfer their Plan account directly to an IRA . • Permitting a Participant who is eligible for a distribution to rollover all or a portion of their Plan account to a Roth IRA WHEREAS, the Board has offered for adoption the amended and restated Model Plan to each Model Plan sponsored by a local employer in accordance with the Regulations, and WHEREAS, upon due deliberation, the Town of Ithaca has concluded that it is prudent and appropriate to amend the Deferred Compensation Plan for Employees of the Town of Ithaca by adopting the amended Model Plan, April 7, 2008 Page 16 of 30 FINAL NOW, THEREFORE, BE IT RESOLVED, that the Town of Ithaca hereby amends the Deferred Compensation Plan for Employees of the Town of Ithaca by adopting the amended Model Plan effective December 7, 2007, in the form attached hereto as Exhibit A . MOVED: Supervisor Engman SECONDED : Councilman Stein VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Councilman Levine — absent. Motion approved. Agenda Item No . 21 = Consider approval of policies for the use of Town conference room facilities Supervisor Engman highlighted that the Operations Committee recommended that the Town Board waive fees through the end of the year. The purpose of the waiver is to see if the Town can absorb any increase in the use of facilities . Provisions have been tightened to clarify the facility is used as is; Town staff will not enhance facility for usage . Councilman Burbank commented that there is a shortage of free meeting space and the Operations Committee wanted to make Town facilities available to the fullest extent possible without posing a risk to the facility or displace Town business . The board discussed changes between the existing and proposed policies . Supervisor Engman moved and Councilman Burbank seconded the resolution . TB RESOLUTION NO. 2008-096: APPROVAL OF POLICIES FOR THE USE OF TOWN CONFERENCE ROOM FACILITIES. WHEREAS, the Town Board of the Town of Ithaca on November 9, 2000 adopted policies relating to the use of the Town Hall facilities by persons or organizations not affiliated with the Town, and WHEREAS, the Town Operations Committee has reviewed the recommended changes to the current policy and recommends the following revised policy: TOWN OF ITHACA CONFERENCE ROOM USE POLICY The following policies relate to the use of the conference room and lobby facilities at Town Hall and the conference room at the Public Works Facility, Section 1 — Availability April 7. 2008 Page 17of30 FINAL The Town Hall facilities, being principally the Shirley A . Raffensperger Meeting Room, the Marble Lobby, the Aurora Conference Room, and the Public Works Facility Conference Room may be used by the following groups or organizations: (a) Any governmental body of any county, town, city, or village government in Tompkins County such as committees of Common Council of the City of Ithaca, committees of the Tompkins County Board of Representatives, intermunicipal meetings of governmental officials or governmental bodies, and similar groups. (b) Any state governmental agency or officer such as Workers ' Compensation Board hearing examiners, Department of Motor Vehicle hearing officers, and similar entities or individuals. (c) Any neighborhood civic organizations organized with respect to neighborhoods in the Town of Ithaca . (d) Local political parties organized and functioning within the Town of Ithaca; (e) Charitable organizations with offices in the Town of Ithaca or City of Ithaca such as United Way of Tompkins County, Hospicare, etc. but excluding meetings of religious organizations or denominations, or fraternal, secret, or exclusive societies. For this purpose, a charitable organization shall be one that has received a ruling or other document from the United States Internal Revenue Service determining that the organization qualifies as a tax exempt organization pursuant to Internal Revenue Code Section 501 (c) (3) . (fJ Historical preservation organizations. (g) Organizations to which an employee or officer of the Town belongs, if the Town employee or officer has been appointed to represent the Town in an official capacity, or if the membership dues (or other membership fees) have been paid by the Town as part of the employment or professional responsibilities or education of the employee or officer. Examples of such organizations include TCAD, Tompkins County Council of Governments, associations of Town Clerks, Municipal Planners, Engineers, or Code Enforcement Officers or other governmental or professional groups. Section 2 - Rules Regarding Use The use of the Town facilities by outside organizations shall be subject to the following rules: (a) No use shall be permitted if the use conflicts with any use, program, or April 7, 2008 Page 18 of 30 FINAL meeting of any governing body or agency of the Town of Ithaca. For example, meetings shall not be scheduled to conflict with Town Board, Planning Board, Board of Zoning Appeals, Conservation Board, Town Justices, or other Town Board, Committee, or official conducting the business of the Town of Ithaca. (b) The use shall be limited to meetings (including lectures) and not for social events, dances, performances or other activities involving significant physical movement. (c) All meetings shall be open to the general public, except for political caucuses. (d) Reasonable efforts will be made by the Town to schedule use of the Town facilities by outside organizations. However, in the event of an emergency or other immediate need for the Town to use the facilities, the Town reserves the right to preempt the planned use by any outside organization if the facility is needed for the Town in the performance of a Town municipal function. (e) No food or beverages shall be served or consumed at Town Hall except in the Marble Lobby and then only with the express permission of the Town Clerk. Under no circumstances are alcoholic beverages to be served or allowed on the Town premises. (fJ No admission fees or similar charges shall be made by the organization using the facility. (g) No organization or entity using the facility shall exclude any person seeking to attend the event by reason of such person 's age, race, creed, color, national origin, gender, disability, marital status, or sexual orientation . (h) Any organization or person using the premises shall be responsible for assuring that no damage is incurred to the premises during the period of use by such organization, entity or individual, shall be responsible for cleaning up the used premises immediately following their, use and prior to the occupancy by any other entity or body, including any entity or body associated with the Town of Ithaca. (i) The organization or person using the premises will be responsible for moving present tables and chairs around to the desired configuration and shall be responsible for restoring the room to its condition and configuration in existence prior to its use by such organization or person. In the Raffensperger Room the amplification system and the entire town board table, including the end tables, shall not be moved. Projectors, April 7, 2008 Page 19 of 30 , FINAL amplification system and other such equipment will not be available for use . Section 3 = Application Procedure Any organization seeking to use the premises, except those organizations described in Section 1 (g) above, shall apply for same on a form to be provided by the Town Clerk for Town Hall and Administrative Assistant at Public Works for that facility. Among other items, the form shall require the following information: (a) Name and address of applicant. (b) Facility and room requested (e. g. , Shirley Raffensperger Meeting Room, Aurora Conference Room or Public Works Conference Room) . (c) Date of requested use. (d) Person in the requesting organization that will be responsible for the conduct of the persons attending the event and for cleaning up after the event. (e) Proposed use. (f) Estimated number of persons expected to attend event. Section 4 — Fees (waived through December 31 , 2008) (a) An applicant for the use of the Town facilities shall pay the following fees for the use of the facilities at the time of application to cover the cost of providing the services (utilities, security, etc.) for the use. (i) If the use is during normal business hours the fees are: (A) $25. 00 for the use of the Shirley Raffensperger Meeting Room. (B) $ 15. 00 for the use of the Aurora Conference Room. (C) $20. 00 for the use of any other Town facilities that are made available for non-town organizations to use . (D) $ 15 for the use of the Marble Lobby (E) $ 15 for the use of the Public Works Conference Room (ii) If the use is at a time other than the normal business hours the fees will be: (A) $50. 00 for the Shirley Raffensperger Meeting Room. (B) $30. 00 for the Aurora Conference Room. (C) $40. 00 for any other facility the use of which is made available to the non-town organizations. (D) $30 for the use of the Marble Lobby (E) $30 for the use of the Public Works Conference Room April 7, 2008 Page 20 of 30 FINAL (b) The foregoing fees shall be waived if the use is by a governmental body or officer or by an organization described in paragraph 1 (g) above when the employee or officer will be attending the meeting. (c) If the organization or entity using the facility includes an employee or officer of the Town with appropriate security clearance for access to Town premises during the hours of the requested use, and if such person signs the application for use and agrees to be responsible for opening the premises for the intended use and assuring that the premises are closed and that all people are out of the building upon conclusion of the proposed use, the foregoing fees may be reduced by 50% . Section 5 - Insurance .Certificate (waived through December 31 , 2008) Prior to the granting of authority to use the facilities, if the estimated number of people to attend exceeds 30 in number, the applicant shall provide to the Town with the application an insurance certificate pursuant to which the Town is named as an additional insured for general liability purposes in an amount not less than $ 1 , 000, 000 per occurrence and not less than $2, 000, 000 in the aggregate. Section 6 - Indemnity Any group or individual using the premises pursuant to these policies shall agree, as part of the application process, to indemnify and hold the Town harmless for any and all losses, damages, claims, and expenses (including reasonable attorneys ' fees) incurred by the Town by reason of any activities which occur on or about the premises as a result of the use of the premises by such organization or individual. Section 7 - Appeal to Town Supervisor. Any person aggrieved by the decision of the Town staff to deny or grant the use of any of the above-mentioned Town facilities, or by any other decision of the Town staff related thereto, may appeal such decision to the Town Supervisor, provided the appeal is made within 15 days of the decision of the Town staff from which an appeal is being taken. Any decision of the Town Supervisor may be reviewed pursuant to Article 78 of - the Civil Practice Laws and Rules, provided an action seeking such review is instituted within 30 days of the date the Supervisor rendered his or her decision. Section 8 - Right to Revise The foregoing states the policies of the Town as of the date of adoption of these policies. The Town reserves the right at any time to modify the policies relative to the use of Town facilities including abrogating entirely the right to use same by outside entities, groups or individuals not employed by, or associated with the Town 's own municipal functions. Now, therefore, be it April 7, 2008 Page 21 of 30 FINAL RESOLVED, the Town Board of the Town of Ithaca does hereby approve the changes made to the above Town Conference Room Use Policy with the provision waiving Section 4 Fees and Section 5 Insurance Certificate through December 31 , 2008. MOVED Supervisor Engman SECONDED Councilman Burbank VOTE Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye; Councilman Levine — absent. Motion approved. Agenda Item No . 22 - Consider TCCOG grant regarding a Consortium Agreement (see attachment #10 ) Ms . Drake introduced the item to the board as outlined in her memo . She clarified that the Town is not required to join the consortium at this point. Councilman Stein moved and Councilman Cowie seconded the resolution . TB RESOLUTION NO. 2008 - 097: IN SUPPORT OF THE COUNCIL OF GOVERNMENTS ' REVIEW OF HEALTH BENEFITS FOR NEW YORK STATE SHARED MUNICIPAL SERVICES PROGRAM WHEREAS, the Town of Ithaca joined the Tompkins County Council of Governments (TCCOG) in 2006, and WHEREAS, in 2007, Tompkins County, on behalf of TCCOG, accepted an incentive grant award under the New York State Shared Municipal Services Program, and WHEREAS, the grant will assist the municipalities in Tompkins County to explore development of a health benefits program for all municipalities with the intent to provide a net savings to the taxpayers of Tompkins County, and WHEREAS, once the health benefits program has been identified, the municipalities shall have the option of joining a health benefits consortium through execution of a separate inter-municipal agreement, Now, therefore be it RESOLVED, on recommendation of the Personnel Committee, that the Town Supervisor is authorized to execute the attac h ed inter- munici p al agreement wi t h TCCOG members to participate in the review and plan design of a health benefits program and development of a health benefits consortium, and be it April 7, 2008 Page 22 of 30 FINAL FURTHER RESOLVED, that the Town of Ithaca understands that upon a complete review and plan design of a health benefits program, the Town of Ithaca will have the option of joining a health benefits consortium through execution of a separate inter~ municipal agreement. MOVED: Councilman Stein SECONDED Councilman Cowie VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye . Councilman Levine — absent. Motion Approved. Agenda Item No . 23 = Consider recommendation from the Personnel Committee Councilman Cowie introduced the first recommendation to the board — increasing the weekly hours of the Deputy Town Clerk from 30 hours to 37 . 5 hours . The Personnel Committee grappled with the issue of balancing the creeping personnel costs in the Town as well as the very serious needs of the Town Clerk' s Office , Councilman Cowie moved and Councilwoman Leary seconded . TB RESOLUTION NO. 2008-098: APPROVE INCREASE OF HOURS OF DEPUTY TOWN CLERK POSITION WHEREAS, the Deputy Town Clerk position is currently budgeted and filled at a part time level of 30 hours per week, and WHEREAS, the Town Clerk has requested the position be increased to full time at 37. 5 hours per week due to the increasing demands on the Town Clerk position and office, and the need for an increase in office coverage time; and WHEREAS, the Personnel Committee discussed the requests and the needs of the organization, and hereby recommends the hours for the position of Deputy Town Clerk to be increased from 30 hours per week part time to 37. 5 hours per week full time; Now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the recommendation of the Personnel Committee, increasing the hours for the Deputy Town Clerk position from part time at 30 hours per week to full time at 37. 5 hours per week, effective April 13, 2008, MOVED: Councilman Cowie SECONDED: Councilwoman Leary April 7, 2008 Page 23 of 30 FINAL VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye . Councilman Levine — absent. Motion approved. Councilman Cowie explained that the Personnel Committee has been researching and debating the salary analysis and comparability study. The board discussed the report's analysis of the Budget Officer position with Councilman Stein explaining his analytical process . Councilman Stein moved and Councilman Cowie seconded . TB RESOLUTION NO. 2008-099 ACCEPTANCE OF PERSONNEL COMMITTEE'S ANALYSIS OF SALARY COMPARABILITY STUDY WHEREAS, the Personnel Committee started the process of a Salary Comparability Study in February 2007, in which the survey was mailed to 57 municipalities in New York State with 47 of them responding to the survey; and WHEREAS, the Personnel Committee has spent the past year reviewing the data in different ways in order to establish a comparable group; and WHEREAS, Councilman Stein presented an analysis of the study to the Personnel Committee and Employee Relations Committee for acceptance and comments (see attached); Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby accept the attached 2007-2008 Salary Comparability Study Analysis as a final report from the Personnel Committee , MOVED: Councilman Stein SECONDED: Councilman Cowie VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye . Councilwoman Leary — abstain; Councilman Levine — absent. Motion approved. Agenda Item No . 24 - Consider change of appointment to ITCTC Board TB RESOLUTION NO. 2008- 100: ITCTC REPRESENTATIVE CORRECTION WHEREAS, the Ithaca and Tompkins County Transportation Council provides for a representative and alternate from the Town of Ithaca, and April 7, 2008 Page 24 of 30 FINAL WHEREAS, the Town of Ithaca previously appointed Patricia Leary as the representative and Herb Engman as the alternate, per Town Board Resolution No. 2008-026, and WHEREAS, it has been learned that the ITCTC rules dictate that the Town Supervisor shall be the representative, Now therefore be it RESOLVED that Town of Ithaca Town Supervisor Herb Engman is hereby appointed as representative, superseding the previous Town Board appointment and Town Board Member Patricia Leary is appointed as alternate to the Ithaca and Tompkins County Transportation Council. MOVED: Councilwoman Leary SECONDED: Supervisor Engman VOTE. Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Absent — Councilman Burbank, Councilman Levine. Motion Approved Agenda Item No . 25 - Consider Campus Housing Board appointment Supervisor Engman moved and Councilman Stein seconded . TB RESOLUTION NO. 2008- 101 : APPOINTMENT TO CORNELL OFF-CAMPUS HOUSING BOARD WHEREAS Cornell University has created the Cornell Off-Campus Housing Board and WHEREAS the Town of Ithaca was invited to name a representative after appointments had been made at the Town Board's regular organizational meeting and WHEREAS Pat Leary has offered to become the Town of Ithaca representative, therefore RESOLVED Pat Leary is appointed the representative of the Town of Ithaca to the Cornell Off-Campus Housing Board. MOVED: Supervisor Engman SECONDED: Councilman Stein April 7, 2008 Page 25 of 30 e FINAL VOTE: Supervisor Engman, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Absent — Councilman Levine, Councilman Burbank. Motion Approved. Agenda Item No . 26 = Consider change to Sewer Joint Committee appointment Supervisor Engman briefly explained that the Town of Ithaca can allocate its third seat on the committee to the Town of Dryden through the end of 2008 . Supervisor Engman moved and Councilwoman Leary seconded . Councilwoman Leary expressed that she really enjoyed the meetings and would be willing to serve as an alternate . Councilman Goodman offered to relinquish his seat so that Councilwoman Leary could continue as a Town representative . Councilwoman Leary agreed . TB RESOLUTION NO. 2008- 102: ALLOCATION OF THE TOWN OF ITHACA 'S SPECIAL JOINT COMMITTEE (SJC) SEAT TO THE TOWN OF DRYDEN WHEREAS, the Joint Sewer Agreement between the Town of Ithaca, the City of Ithaca and the Town of Dryden states that with regard to membership on the Special Joint Committee "The Town of Ithaca shall appoint three (3) members, and the Town of Dryden one ( 1) member. The Town of Ithaca in its sole discretion may from time to time choose to appoint only two (2) members and allocate its remaining appointment to the Town of Dryden . . . . '; and WHEREAS, the Town of Dryden has requested that Town Supervisor Mary Ann Sumner be allocated the third Town of Ithaca seat, and WHEREAS, it is in the best interest of the Town of Ithaca to promote positive intermunicipal cooperation, and WHEREAS, current Town Board member and SJC appointee William Goodman has offered to relinquish the Town of Ithaca seat and serve as an alternate, Now therefore be it RESOLVED that the Town of Ithaca allocates its third seat on the Special Joint Committee to the Town of Dryden Town Supervisor, Mary Ann Sumner through December 31 , 2008, MOVED: Supervisor Engman SECONDED: Councilman Stein April 7, 2008 Page 26 of 30 FINAL VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Councilman Levine, absent. Motion approved. Agenda Item No . 27 — Consent Agenda TB RESOLUTION NO. 2008- 103: ConsentA_genda Items BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items: a. Town of Ithaca Minutes b. Town of Ithaca Abstract C, Bolton Point Abstract d. Disposition List MOVED: Councilman Stein SECONDED: Supervisor Engman VOTE. Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Councilman Levine, absent. Motion approved. TB RESOLUTION NO. 2008- 103b : Town of Ithaca Abstract WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment, and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 5047 - 5172 General Fund Town wide $ 124, 027. 75 General Fund Part Town $2, 114. 55 Highway Fund Part Town $28, 437. 21 Water Fund $275, 429. 57 Sewer Fund $246, 663. 18 Debt Service $ 742. 00 Fire Protection Fund $486, 283. 56 Trumansburg Rd. Water Main Improvements $79, 322. 41 Hanshaw Road Water Main 0 April 7. 2008 Page 27 of 30 FINAL Improvements Forest Home Lighting District $ 189. 45 Glenside Lighting District $ 73. 84 Renwick Heights Lighting District $ 102. 29 Eastwood Commons Lighting District $200. 24 Clover Lane Lighting District $24. 21 Winner's Circle Lighting District $66. 76 Burleigh Drive Lighting District $82. 63 Westhaven Road Lighting District $274. 27 Coddington Road Lighting District $ 162. 06 TOTAL $ 1, 244, 195. 98 MOVED: Councilman Stein SECONDED: Supervisor Engman VOTE., Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Burbank, aye. Councilman Levine - absent. Motion approved. TB RESOLUTION NO. 2008= 103c: Bolton Point Abstract WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 136484 Check Numbers: 10759 - 10807 Operating Fund $ 73, 783. 46 1998 SCADA Capital Project $ 592. 17 2003 East Hill Tank Project $ 202. 72 TOTAL $ $ 74, 578. 35 MOVED: Councilman Stein SECONDED: Supervisor Engman April 7, 2008 Page 28 of 30 FINAL VOTE., Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Councilman Levine, absent. Motion approved. TB RESOLUTION NO. 2008- 103d: Disposition List WHEREAS, the Town Clerk has presented a list of eligible records for disposition according to the SARA MU1 Schedule to the Town Board for its review and approval; now therefore be it RESOLVED, the Town Board does hereby approve the disposition of the listed records as presented at the April 7, 2008 Town Board meeting. DUPLICATE FILES TAPES # of # of Title Copies Date of Meeting Tapes Financial Statements -- TO/ 1987 1 Planning Board Financial Statements -- TO/ 1988 1 November 27, 2007 2 Financial Statements -- TO/ 1989 1 October 16, 2007 2 Financial Statements -- TO/ 1990 1 September 18, 2007 3 Financial Statements -- TO/ 1991 1 November 6, 2007 3 Financial Statements -- TO/ 1992 1 October 2, 2007 2 Financial Statements -- TOI 1993 1 September 4, 2007 4 Financial Statements -- TO/ 1994 1 Financial Statements -- TO/ 1997 3 Town Board Financial Statements -- TO/ 1998 1 October 15, 2007 3 Financial Statements -- TOl 1999 1 November 8, 2007 2 Financial Statements -- TO/ 2001 1 September 10, 2007 3 Financial Statements =- TO/ 2002 1 October 4, 2007 3 Financial Statements -- TO/ 2004 1 November 19, 2007 4 Financial Statements -- TO/ 2006 1 General Ledgers -- 1960 - 1985 1 Zoning Board ofAppeals November 26, 2007 2 October 22, 2007 3 September 17, 2007 2 MOVED: Councilman Stein SECONDED: Supervisor Engman VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman, aye. Councilman Levine, absent. Motion approved. April 7, 2008 Page 29 of 30 I FINAL Agenda Item No . 28 - Report of Town Committees No reports . Agenda Item No . 29 - Report of Intermunicipal Organizations No reports . Agenda Item No . 30 — Report of Town Officials ( attachment #11 ) Ms . Billings reported that the Town is hosting a Tompkins County Free Rabies Clinic Wednesday, May 21 , 2008 at the Public Works facility from 7 : 00 p . m . to 9 : 00 p . m . The dog enumeration will begin May 1St and the new license fees increase May 1St as well . Town Clerk staff will be available at the rabies clinic to license dogs . Supervisor Engman noted that Ms . Billings ' report mentioned that her staff was researching "going out of business licenses" and he wondered what that was . Ms . Billings was not sure , but said more information would be forthcoming . Agenda Item No . 31 - Review of Correspondence No comments . Agenda Item No . 32 — Consider Executive Session Supervisor Engman stated the board needed to enter executive session to discuss several bargaining negotiations and employment histories of several people . Councilman Stein moved and Councilman Burbank seconded to enter executive session . The board entered executive session at 8 : 30 p . m . Councilman Stein moved and Councilman Burbank seconded to return to regular session . The board returned to regular session at 9 : 45 p . m . Agenda Item No . 33 — Consider Adjournment Upon motion of Councilman Stein , Supervisor Engman adjourned the April 7 , 2008 Town Board meeting at 9 : 45 p . m . Respe n ully Submitted , ^ '�j� ` ? ✓ / 7� /1 Karen M . Billings , V Town Clerk April 7, 2008 Page 30 of 30 r ��rra�a ■ ac � arra �.a � � .�- ITH- 15 - V111age of Lansing �= GTON ST BOCE IT m 0 6 m — H _ Z A 0 GEERFE PlA .. 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Ladder 933 will be out of service for at least two months . The structural members of the bucket floor were rusted and are being replaced by LaFrance Equipment in Elmira . 905 is at 4 Guys , Myersdale , PA for paint and wheelwell repair. We expect in back the week of 3 / 101 TRAINING — IFD hosted an Introduction to CAMEO class conducted by LSU . The class was well attended . In February , we hosted a Defensive Driving class conducted by our insurance company ESIP . 49 IFD members , 10 IPD members and 8 other people attended the training . See Attached report . Submitted by : J . Thomas Dorman , Deputy Chief Date Printed: 3 / 4 / 08 Page I Monthly Training HAWy Training lock g March 2008 Commissioners Report Station : ALL Shift : ALL Training Block Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hours 01 FIRE PROTECTION AND ORGANIZATION 02 FIRE BEHAVIOR (FIRE CONTROL) 104 104 03 EXTINGUISHERS 04 FIRE PREVENTION 05 PERSONAL SAFETY AND PROTECTIVE E 22 . 5 42 64 . 5 06 ROPES AND KNOTS 07 TOOLS AND EQUIPMENT 36 . 5 36 . 5 08 GROUND LADDER PRACTICES 54 54 09 HOSE PRACTICES 8 8 10 FORCIBLE ENTRY 11 VENTILATION 12 12 12 RESCUE 53 . 5 81 134 . 5 13 SALVAGE AND OVERHAUL 14 COMMUNICATIONS (FIRE ALARM) 15 FIRE PUMPS 16 AERIAL LADDERS AND ELEVATED DEVIC 6 6 17 FIRE STREAMS AND HYDRAULICS (WATE 18 HAZARDOUS MATERIALS AND RADIATION 2 2 19 NATURAL COVER FIRE FIGHTING 20 EMS (FIRST AID) 21 FIRE AND ARSON INVESTIGATION 10 . 5 10 . 5 Totals by Month 416 155 0 0 0 0 0 0 0 0 0 0 571 Prepared : 3/4/08 Page 1 Monthly Training HdMy Training Block March 2008 Commissioners Report Station : @ Shift : @ Training Block Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hours 22 DETECTION , NOTIFICATION & SUPPRESS 113 26 139 23 APPARATUS - DRIVING , OPERATION AND 32 34 66 24 MISCELLANEOUS IN SERVICE 46 1 . 75 47 .75 25 ICS/NIMS 26 OUTSIDE TRAINING 576 300 876 27 NYS FIRE ACADEMY COURSES 28 Out of state training / seminars 30 WELLNESS / FITNESS 17 . 5 17 . 5 I Totals by Month 1070 508 .25 0 0 0 0 0 0 0 0 0 0 1578 . 25 Prepared : 3/4/08 Page 2 • a • APPARATUS MILEAGE 1 /08 ENG HOURS 1 /08 MILEAGE 3/08 ENG HRS 3/08 JAN/FEB MILEAGE JAN/FEB ENG HRS NYSI DUE LOF DATE LOF MILES - 901 34836 7774 36177 7909 1341 135 8 / 1 /08 8/3 /07 30602 902 OOS OOS 100323 9592 7 / 1 /08 1 /7/08 99545 903 31983 9673 32548 9727 565 54 8/31 /08 8/ 15/07 31339 904 29970 9666 29978 9667 8 1 9/ 1 /08 9/7/07 29918 905 46335 3974 OOS OOS 1. 2/ 1 /07 6/26/07 43201 906 85952 3550 86687 3618 735 68 6/31 /08 12/3/07 85321 909 22708 6597 23859 6739 1151 142 6/ 1 /07 8/21 /07 . 19885 933 47692 5819 OOS OOS 7/ 1 /08 7/25/07 44995 939 42273 5189 43046 5269 773 80 2/ 1 /07 3 /22/07 43097 941 6373 293 6977 321 604 28 4/ 1 /08 4/ 17/07 4053 942 00S 101246 0 6/ 1 /06 10/4/05 100840 943 1184 65 1284 77 100 12 8/ 1 /06 8/9/05 52750 944 54885 6706 54951 6739 66 33 7/ 1 /07 9/6/06 54790 945 7301 9275 1974 0 5/ 1 /07 8/3/07 2619 947 70786 71126 340 0 4/30/08 1 /8/07 64519 948 75708 75739 31 0 9/ 1 /08 9/ 11 /07 75587 949 2158 189 2233 194 75 5 7/ 1 /07 7/27/06 1206 961 8794 372 9456 404 662 32 7/ 1 /08 7/ 16/07 6348 962 3942 5175 1233 0 964 20317 2059 21741 2204 1424 145 10/31 /08 9/6/07 17061 965 79361 79777 416 01 8/ 1 /08 8/ 14/07 78314 966 94623 95314 691 0 3 / 1 /07 12/ 12/07 94475 CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 001 Ong np 1) CO•.,,N•., , •,.,� OFFICE OF THE FIRE CHIEF A'°�1lATEO Telephone : 607/272 - 1234 Fax: 607/272- 2793 March 11th, 2008 Board of Fire Commissioners Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Board Members : The following is the Fire Marshal ' s report for February 2008 , Codes Division : The. Codes Division received 15 , complaints in the month February . There were 8 complaints closed out, and 7 complaints that still remain open. . The Codes Division performed 74 Inspections and issued 69 notices of violation. The division issued 21. operating permits for occupancies, 1 alternative fire suppression system certificates . The Codes Division issued 19 parking violations : 7 Fire Lane / Fire Hydrant Violations, 5 Handicap Parking Violations, and 7 Prohibited Areas Violation. Fire Investigation Unit: There were no fire investigations in the month of February . Public Education: There were 3 Public Education Details, and 10 Child Car Seat Inspections in the month of February. Respectfully Submitted, C Thomas Parsons Deputy Fire Chief Fire Marshall J . ;:An Equal Opportunity Employer with a commitment to workforce diversification. " patio Statistical Summary Yearly Board Report for 2008 here are 33 , 200 records in the Incidents Table . Between Tuesday, January .1 , 2008 and Friday, tebruary 29 , 2008 there were 663. incidents . Currently there are an average of 11 . 05 incidents per day. Average response time for the department is 4 . 77 minutes . The average duration of an incident is 20 , 64 minutes . Incidents by Day of the Week µ � r 100 u 80 R ns 40 20 0 SUN MON TUE WE THU FRI SAT Incidents by First Responding Unit 200 s 150 100 .;. 4 M 50 , Y..:' i `"Y af, . . b I{ YN §� , {�` N� 5 ,t}g 4$ - - # , gc 909 964 901 939 902 903 905 906 932 . 907 Dollar Loss by Hour of the Day 200000 • IrmaLoss 150000 � .a 100000 50000 0 O O n M O O N CO CO �f l7 CD 1� W O O N M O O O O 0 O O O r r r T T T T T r— .- N N N N Statistical Summary Yearly Board Report for 2008 .There are 33 , 200 records . in the Incidents Table , Between Tuesday; January 1 , 2008 and Friday, February 29 , 2008 there were 663 incidents . Currently there are an average of 11 . 05 incidents per day. Average response time for the department is 4 . 77 minutes . The average duration of an incident is 20 . 64 minutes . Dollar Loss by Day of the Week 350000 300000 0 Loss 250000 200000 a ,, E , � 150000 aF F100000 � 50000 E�� ^ . , .� r w i 0 , SUN MON TUE VU® THU FRI SAT Incidents by First Responding Unit , 200 r. 150 IR z f , R 100 50 f . ^^ � a n, r 7 -FIESN" 909 964 901 939 902 903 905 . 906 932 907 Average Response Time by Unit 8 7 Min . 6 5 �r4 r ri - ",? '•$R�� ' x� +4 , +^ ', 'gf� .$% { F ndk'x"* i. a r 4y^g. P� 2 1 IBM Sp 909 964 901 939 902 903 905 906 932 907 Statistical Summary Board Report for February 2008 There are 33 , 199 records in the Incidents Table . Between Friday , February 1 , 2008 and Friday, February 29 , 2008 there were 343 incidents . Currently there are an average of 11 . 83 incidents per day. Average response time for the department is 4 . 84 minutes . The average duration of an incident is 20 . 26 minutes . Incidents by Hour of the Day 25 FA Runs 20 15 N 10 5 d IN n « III O N (Y) w4t LO CO r� CO On O r N P) 'cfi LO O r� 00 O O r N P7 O O O O O O O O O O Incidents by Day of the Week 50 Runs 40 t � f i ,�^a � is c g E✓ * t '+,' 'S s 10 �i SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day 5000 Ku 4000 3000 2000 : 1000 0 O r N M d' LO O 00 W O N C� 0 0 0 0 0 0 O 0 0 0 Statistical Summary Board Report for February 2008 There are 33 , 199 records in the Incidents Table . Between Friday, February 1 , 2008 and Friday, February 29 , 2008 there were 343 incidents : Currently there are an average of. 11 . 83 incidents per day. Average response time for the department is 4 . 84 minutes . The average duration of an incident is 20 . 26 ( minutes . Dollar Loss by Day of the Week 5000 ;- 0 Loss 4000 . r � 3000 x 2000Y. HMV .+ f fFE � 9wN . 1p : 1000 ~ s SUN MON TUE WED THU FRI SAT Incidents by First Responding Unit 120 100 Runs 80 60 - 40 . N 909 964 901 939 902 903 905 906 932 907 Average Response Time by Unit 8 7 Min . 6 4 ww . S S Mi Y aid 3 1I 2 q . 909 964 901 1 939 902 903 905 906 932 907 Attachment # 3 4 / 7 / 2003 TOWN OF ITHACA LOCAL LAW NO . 7 OF THE YEAR 2008 A LOCAL LAW AMENDING CHAPTER 271 OF THE TOWN OF ITHACA CODE . ENTITLED "ZONING : SPECIAL LAND USE DISTRICTS " , ADDING BED-AND- BREAKFAST AS A PERMITTED PRINCIPAL USE IN ECOVILLAGE ' S SPECIAL LAND USE DISTRICT NO , 8 Be it enacted by the Town Board of the Town of Ithaca as follows : Section 1 . Chapter 271 (Zoning : Special Land Use Districts ) , Section 271 -9 (Special Land Use District No . 8 , Limited Mixed Use , EcoVillage ) , Subsection D . 111 ( Principal use regulations - Residential Area ) is amended by adding subparagraph 271 -9 . D . 111 ( 13 ) as follows : "§ 271 -9 . D . 111 ( 13 ) Bed -and -breakfast, as that term is defined in § 270-51 " Section 2 . In the event that any portion of this law is declared invalid by a court of competent jurisdiction , the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 3 . This local law shall take effect upon publication of the local law or an abstract of same in the official newspaper of the Town , or upon its filing with the New York Secretary of State , whichever is the last to occur. Attachment # 4 4 / 7 / 2008 TOWN OF ITHACA LOCAL LAW NO . 8 OF THE YEAR 2008 A LOCAL LAW EXTENDING THE MORATORIUM ON DEVELOPMENT IN THE NORTHEAST CORNER OF THE TOWN THROUGH DECEMBER 20 , 2008 Be it enacted by the Town Board of the Town of Ithaca as follows : Section 1 . Findings and Purpose . The Town Board of the Town of Ithaca finds : A . The Town Board of the Town of Ithaca adopted Local Law No . 9 of the Year 2007 , entitled "A Local Law Providing for a Moratorium on Development in the Northeast Corner of the Town for a Period of Two Hundred Seventy ( 270 ) Days , " which local law became effective on September 19 , 2007 , and expires on or about June 14 , 2008 , B . The Town Board has been undertaking the study referenced in paragraph P of Local Law No . 9 of the Year 2007 through its consultant , LeCain Environmental Services , Inc. ( " LeCain" ) . C . In LeCain ' s interim report dated November 29 , 2007 , and presentation to the Town Board on December 10 , 2007 , LeCain recommended that its ecological assessment of the lands affected ected by the moratorium , which began in late October 2007 , be extended through early September 2008 so that surveys could be conducted through a full growing season . As LeCain ' s interim report explains , surveys throughout the full growing season are needed to make an accurate and definitive assessment of the ecological value of the study site . D . LeCain ' s February 29 , 2008 letter to the Town proposes to extend field work until late August of 2008 , with LeCain ' s draft report of findings submitted to the Town within thirty ( 30 ) days of field work completion . E . Pursuant to this schedule , the Town Board anticipates LeCain would discuss its written report and findings at the Town Board ' s October 20 , 2008 meeting . F . The Town Board further anticipates that its review, study and consideration of the LeCain report and the other reports , plans , documents and information related to the areas affected by the moratorium can be completed , and legislation and revisions to plans , if needed , can be drafted and properly adopted by December 20 , 2008 , G . The Town Board is concerned that any new legislation and plan revisions would be significantly subverted if development proposals were to be entertained and possibly approved before the Town Board completes the review and study process and considers legislation and plan revisions . March 10, 2008 H . Extension of the moratorium until December 20 , 2008 , will protect the public health , safety and welfare and further the goals of the moratorium by preventing the consideration and approval of certain types of development during the limited time the Town needs to complete such review and study and adopt such legislation and plan revisions . Section 2. Local Law No . 9 of the Year 2007 is hereby amended as follows : A . Section 1 . Q is amended to read as follows : "Q . It is anticipated that the Town Board ' s review, study and consideration of these issues can be completed , and legislation and revisions to plans , if needed , drafted and properly adopted by December 20 , 2008 . " B . The first sentence of Section 2 is amended to read as follows : "Section 2 . Prohibited Actions . The Town Board hereby declares a moratorium through December 20 , 2008 , prohibiting each of the following actions on Town of Ithaca Tax Parcels 70- 10-3 . 5 ( 24 . 16 +/- acres ) ; 73- 1 - 2 . 2 ( 29 . 35 +/- acres ) ; 73- 1 -8 . 1 ( 2 . 40 +/- acres) ; and 73- 1 -8 . 22 ( 23 . 34 +/- acres ) , regardless of the submittal or receipt of any application prior to the effective date of this local law, unless permitted under Section 3 hereunder: " The rest of Section 2 ( paragraphs A-G ) remains unchanged . C . Section 7 is revised to read as follows : "Section 7 . Term . This local law shall be in effect through December 20 , 2008 , provided , however, that the penalty section shall remain in full force and effect after such date for the purpose of prosecuting any violation which occurred during the effective period of this local law. " Section 3 . Any provision of Local Law No . 9 of the Year 2007 not amended herein remains in full force and effect . Section 4. Validity . In the event that any portion of this law is declared invalid by a court of competent jurisdiction , the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 5 , Effective Date . This local law shall take effect upon publication of the local law or an abstract of same in the official newspaper of the Town , or upon its filing with the New York Secretary of State , whichever is the last to occur. March 10, 2008 2 Attachment # 5 4 / 7 / 200 To : Town Board From: Lawrence P. Fabbroni, P.E. ,L. S , Re: Briarwood II Moratorium Date : April 4,2008 The extension of the moratorium preventing progress for the land encompassing the Briarwood II development is without the support of adequate fact, consistent regulatory process, or compliance with the Town Comprehensive Plan and corresponding Zoning for the land in question. To extend the moratorium well beyond the time necessary to complete the consultant field study is damaging to Mr. Lucente and without any useful purpose other than to stop the project and take away his right to develop the land well within the existing Townwide regulations. On top of that you seem to have already decided the outcome of the moratorium and are financially damaging him by taxing him for its residential highest and best use and at the same time preventing even continued progress with the Planning Board when the results of the study have not and will not extend the technical body of knowledge available through multiple existing professional studies and assessments of the ecological value of the land in question. A large part of the current problem is this Board' s jump to an ill advised conclusion and lack of knowledge of the history of the Town comprehensive planning consistency and more specifically the long range land planning in question. Mr. Lucente, the owner/developer for Briarwood II has vested his business progress and success for 57 years in providing affordable housing for the middle class including many eventual homeowners of the Ithaca community and those whose first housing need in this country continues to be fulfilled by his lifetime foresight in providing for the needs of the average individual and a diverse population. As a part of this vested business investment and effort in the Northeast part of the Town of Ithaca, he has continuously since 1951 planned and built most of the housing community from Christopher Circle on the west to Sapsucker Woods Road on the east and beyond. This is a record of unmatched consistency and value to the Town. Recognizing the long term need for consistency, he developed a master plan for the Briarwood II area in 1965 with an overall road, drainage and lot pattern approved by the Town of Ithaca Planning Board and on file in the Town map records . In reliance of this master plan, the Town of Ithaca planned water and sewer extensions from Salem to Sapsucker Woods Road along a proposed future highway shown on this master plan. In the early 1970s , many signs were posted by the Town of Ithaca stating "future town highway". One of these locations among man y was at Salem Drive and the future road. Mr. Lucente developed Birchwood, Maplewood, Sycamore, Pinewood, and lots on the east side of Salem Drive according to this plan. Mr. Lucente deeded Salem Drive Park to the Town of Ithaca in reliance upon this master plan in the 1970s. Through the 1970s and 1980s this land was always viewed as prime residential property as part of multiple Town comprehensive planning processes. In the late 1980s, 26 lots, known as Briarwood I, on Briarwood and the Birchwood extensions, were approved for subdivision in general conformance with this master plan. The prior investments made to establish road and sewer profiles and sizing of a balanced watermain system are jeophardized by the current moratorium on carrying out that plan. During my tenure as Town Engineer/Planner from 1974 to 19861 only received one complaint about drainage from Dolly Murray a kind eccentric who lived on Pinewood /s v 1 b where the stream crossed under Pinewood and proceeded backlot between Brims _arwoodeii I r� Maplewood all as outlined in the aforementioned 1965 master plan. In the late 1980s when the Village of Cayuga Heights declared a sewer hookup moratorium, Mr. Lucente and the Town of Ithaca partnered in a legal action against the Village moratorium and successfully won the right to serve the remaining lands of Mr. Lucente comprising Briarwood II and Sanctuary Drive, with sewer. This again required Mr. Lucente to vest and expend considerable funds toward continued implementation of his approved master. plan. In the 1990s many discussions were held with the Town to attempt to mutually refine the remaining lands beyond Briarwood I to deal with the increased awareness of the value and protection of wetlands. A number of plans were reviewed by the Planning Board through the same period that the Town of Ithaca was conducting a town wide comprehensive planning process. This process extensively evaluated the balance of development and open space throughout the Town of Ithaca. In the end with extensive public review and comment the residential development was maintained as the highest and best use for the Briarwood II property. The zoning density was continued at 15000 square foot minimum lots in the 2003 Zoning Ordinance, as it was from the beginning of zoning in 1954. So as a starting point for developing a revised master plan for the remaining Lucente lands, the Town comprehensive plan was heavily relied upon to first propose a simple 12 lot subdivision as an extension to Birchwood Drive North ( now Birchwood Drive). This was rejected by Town planning staff and the Town Planning Board in 2002 without a more all encompassing master plan for the remaining Lucente lands. This revised master plan required fauna and flora studies that took the entirety of 2003 to establish a factual inventory and re-delineate some wetlands that hadn't been delineated within 5 years. This was all done professionally and iteratively with Town staff and the Town Planning Board at several public meetings to satisfy drainage and wild life concerns, culminating in a revised master plan and preliminary subdivision approval of the Briarwood II project granted in 2006. As noted above much investment has been made by Mr. Lucente in reliance upon the 1965 master plan and in collaboration with town staff and the Town Planning Board leading to a successful revision of that longstanding master plan to reflect wetland and stormwater regulations. In extreme oversight the Town Board subsegently solicited an independent drainage evaluation that made no mention of changes to the drainage systems that the Town effected in the area of Maplewood roadside ditches or in raising the natural ground level along the water an d sewer utility rights of way from Salem Drive to Sapsucker Woods Road. If the Town would support as additions to our current submission two retention structures at the outlet to two manmade wetlands as originally proposed any question of neighborhood impact due to flows downstream could be answered once and for all. Nevertheless, we have responded point by point to the town consultant concerns listed in the July 2007 drainage report with our Final Subdivision plan submittal on September 10,2007 . Instead the Town Board has continued to react to public concerns raised after four years of review by the Planning Board and Preliminary Subdivision Approval, the Town Planning Board vote against the moratorium , and the Town Conservation Board unwillingness to take a position on the moratorium because of site specific knowledge without examining the validity, consistency, or pertinence of the public objections. The spokesman for the neighborhood residing at 206 Winston Drive, who was part of the advertising campaign for the current Town Supervisor, complained in February 2007 on the front page of the Ithaca Journal about drainage problems the development would cause his property. He lives approximately 800+ feet north and 8 to 10 feet higher than the tributary to Renwick Creek draining the northern Briarwood II lands between 309 and 311 Salem Drive. In conversation with him after the Conservation Board meeting wherein the Board refused to take action on the moratorium, this individual assured . me that the new drain system and pump he had installed in his crawl space had solved his problem. This private problem solved had nothing to do with the Briarwood II project and no homeowner 40 years later should reasonably hold the builder accountable for continued maintenance needs. The landscape architect who lives at 212 Muriel Street has had a lot to say in an unprofessional way about Briarwood II but has not been able to solve her own drainage problem for over 15 years. The relevant facts are that her drainage area has nothing whatsoever to do with the drainage areas of Briarwood II, she lives on a lot and in a house that was not developed or built by Mr. Lucente, and there are ready solutions to her private problem by simply collaborating with her downstream neighbors on Warren Road or building some landscaped water gardens above her wooded area. The saddest story the Town Board has viewed is the slide show for 15 Muriel Street. The topography between Muriel and Warren Road is about a 4. 5 to 5% slope. This slope can cause erosive velocities in the clay soils that predominate areas where the glaciers receded. In addition, streams like to naturally and continually meander to compensate for the high velocities and flow. Town Engineer Walker and I have successfully reclaimed the main stream over 30 years from Eastern Heights to Slaterville Road on a 10= 15% slope by building and maintaining a series of rock check dams that along with some selected riparian bank plantings would go far to permanently solving the 15 Muriel Street problem. If flow dramatically increased in the early 1990s the Town once again should seriously consider the control structure first proposed by Briarwood II at the east-west utility right of way culvert. The embankment built in the 1990s by the Town as a part of raising the utility right of way to prevent inflow into surface level manholes greatly expanded the wetland to the north on Mr. Lucente' s land proposed to be open space in Briarwood II. Under the current condition, it is conceivable that in a very wet condition a peak storm event' s runoff would approach 100% "right off this manmade lake". The people adjacent to the drainageway at 309 and 311 Salem Drive have spoken about such peaking events in 1993 . It is extremely shortsighted that the Town is not allowing temporary peak flow storage in a manmade wetland with a ready made overflow spillway when this is an allowed practice in DEC Region 8 and downstate regions where recharge of acquifers is a concern especially because it is independent and no longer a feature incorporated in the September 10,2007 subdivision drainage plan. Common sense would suggest that in a way the embankment built by the Town is already causing temporary retention to happen with the culvert restriction naturally with no noticeable result but the expansion and enhancement of this particular wetland over the past fifteen plus years. Finally, there have been contentions that the water table is so h causing flooding in the Birchwood and Maplewood areas. At the time Briarwoo nII as planned and built the the stream exited Briarwood I to Pinewood flowed down the ditch line south to the Pinewood culvert crossing as shown on the aforementioned 1965 master plan. There were no known complaints in the neighborhood nor were they expressed at the time of approval with the exception of the longstanding complaint of Dolly Murray who was primarily impacted by homeowners dumping yard debris into the rear ditch south of the properties south of Maplewood and north of the properties north of Birchwood. There was no water table encountered to as deep as 20 feet of excavation in installing the utilities for Briarwood I as this is an area where the water exists in a perched state in selected areas due to a dense fragipan. Sometime in the past ten years the flow was moved by others from the rear of these properties to the ditches on either side of Maplewood Drive. People began to complain about basement moisture and flow 24/7 . If you view the area wide system as a whole, particularly in a heavy rain or runoff event, you will see that the ditches are sufficient to handle the flow although some driveway headwalls could be improved. The problem is either that the footer drain outlets are now unable to daylight at the rear of the properties or submerged in the higher ditch flow or more likely that the state of the art of footer drains (orangeburg tiles with 1/2" gaps covered by straw, tar paper, and native earth) in the 1960s have selectively reached the end of their useful life. These systems will either become clogged with silt percolating and settling over 40 years into these fairly flat systems or the clay tile will occasionally fracture and collapse. In any case this whole debate is holding Mr. Lucente unfairly responsible for lifetime maintenance warranties. The state of the art was what it was back in the 1950s and 1960s and is much improved with materials and waterproofing methods today. The Town should consider reestablishing the ditch on temporary or permanent easements to the rear of the Maplewood and Birchwood properties. In any case there is nothing that has been examined that can be attributed to lack of performance of the Briarwood I subdivision. Everything was done as approved or improved beyond the basic requirements in collaboration with the Town Highway Superintendent. I think both the Town Engineer and Town Highway Superintendent can vouch for the quality, longevity, and resultant low maintenance of the highways Mr. Lucente has built in his lifetime, There is no great evidence of erosion over 40 years due to the 1 to 2 % slopes . The Town in collaboration with the County is dealing with the capacity needs along Salem and connecting to Hanshaw. To my knowledge this deals with all the drainage concerns of record. The real point is not to dispute what has erroneously been attributed to Mr. Lucente ' s past or present development efforts by individuals but to say each problem has a reasonable solution most of which are a part of privately maintaining one' s property and with the exception of the Hanshaw Road project and reestablishing the rear ditch between Birchwood and Maplewood not necessarily to be laid at the feet of the Town to solve. There is therefore little reason to prolong the moratorium at continued expense to Mr. Lucente. The LeCain interim report sufficiently examines the plant life on the site to protect the scarce local species that occur on site. The wildlife has been examined for three seasons in 2003 . Mr Lucente has independently verified the results of his environmental analysis and average ecological value of the land with a second highly regarded consultant. A wildlife corridor wholly exists from Fall Creek along the east side of Freese Road and north on the east side of Sapsucker Woods Road to the lands of the Lab of Ornithology. If a corridor exists through the cut agricultural fields south of Hanshaw Road after overcoming the six foot-300 foot long barricade erected then every open field adjacent to Fall Creek, Six Mile Creek, Coy glen, William Creek, Lick Brook, Enfiled Falls Creek, etc. would fall in the category. So the results from the Town study are expected to mirror what has already been studied and reviewed in detail by the Planning Board prior to Preliminary Subdivision Approval. The latest submission to the Town on September 10,2007 requesting a Final Subdivision review is being unnecessarily delayed by the current moratorium. At the very least the extended moratorium should allow for the project review to proceed with the Planning Board contingent upon any noteworthy discovery in the balance of the Me Cain study. An informal review by Town staff of the September 10,2007 submission has three minor items, a small drainage model correction and additional detail on tree cutting covenant and the brick texture walkway to perfect. None of the discoveries of scarce local planting to date is in any area proposed to ever be disturbed or developed. The Town has managed over time to approve the Lindenwood project and the College Circle II project by others that both filled in wetlands of which I had direct field knowledge . The Lab of Ornithology built their new building and parking areas in wetlands and a large maintenance building in similar forest lands to those in adjacent Briarwood II while constructing new wetlands that have yet to exhibit a variety of plantings comparable to the Briarwood II proposal for aquatic benches. The Briarwood II project seeks to add 10% to the land holdings of the Lab of Ornithology without encroaching on any wetland area and in fact would add to the wildlife habitat and protection of the downstream neighborhoods by constructing four double chamber wet ponds. If however, you further add to the project costs and delay the project review unreasonably you, the Town Board, will continue to interfere with 43 years of planning and a be liable I i l for investment vested in that planning and in the end will be the sole reason why 25 of 48 acres was not donated to the Lab of Ornithology. It took 20 years for Mr. Lucente and the Lab of Ornithology to reach agreement. If you continue this costly and disgraceful action to stop the project, your action will, at best, result in all the substantially reduced open space lands remaining in private hands including the 10% open space set aside allowable under Town Law. It is time you participated in the dialogue I have been asking you for the past seven months to move to a positive outcome for all concerned. i Attachment # 6 4 / 7 / 2008 April 7, 2008 To the Town Board of Ithaca: Good evening. My name is Adrian Williams and I will be speaking on behalf of the Save Sapsucker Woods community group. Thank you for giving us the opportunity to comment an this important issue. We encourage you to vote in favor of the moratorium extension. Although no ecological survey of this sort could ever be definitive, the extension would help the consultants to provide a more accurate assessment of the study site, giving us a better understanding of its plant communities, animal populations and their habitat needs, and soil conditions and vegetation as they relate to draipage. The interim report has already indicated, however provisionally, that much of this area does have ecological value. Indeed, the interim report reinforces points made in the UNA inventory about plant communities such as the red maple=hardwood swarrip as being of high quality and particularly worthy of protection. If left alone, these areas can only grow in their ecological value to the Town. As the study proceeds, it is important to remember that the value of these parcels is determined by not only the parcels'-features but also their functions. To give one example, the inherent value of parcels 3 and 8 is enhanced by the function they provide as buffers for the higher-value wetland in parcel 5 . Briarwood II, as currently proposed, would significantly reduce this much-needed buffer. Even parcels designated as having low value can provide buffers for moderate-value areas. In addition,. the natural habitat under consideration serves the very valuable function of absorbing and filtering rainwater; its replacement by impervious surfaces of any proposed development would only increase the overall severity of existing drainage problems downstream, and lead to more polluted runoff making its way into Cayuga Lake. We enco}rrgge the consultants to include in their assessment of ecological value the functions of ecological buffers and stormwater mitigation. As we have pointed out to you before, many of the soil types in this area are particularly poorly suited for development. We urge the consultants to take the soil substrate conditions into consideration in their final report: -More broadly, the soil conditions, interconnected wetland system and contiguous woodland habitat demand a wider ecological analysis. In addition, we hope that the consultants, in their final report, will address the following questions in detail: • Having classified the plant communities in terms of regional or state abundance, what is the ecological value of these plant communities in a local, town-level context? • How much of the proposed development would take place within moderate or moderate-to-high value areas? • How would the proposed development adjacent to wetlands affect the quality of those wetlands?i • How would section 21 (listed as "relatively high to moderate" ecological value) be affected by the proposed development? • How would the w0land in sections 15 and ' 20- be affected by the proposed hammerhead street*–and its attendant pollution and salt—that. would terminate at its border? P • How would the proposed retention ponds affect the ecological value of the sections in which they would be located? Given the fragility of wetlands and their need for significant buffers, is the proposed development' s stormwater system—its construction and maintenance—adequate to preserve the wetlands' integrity? • How and.to what extent does this area function as a wildlife corridor? How would that function be affected by the proposed development? We look forward to following the study ' s progress, and addressing this Board at the time of the consultants' final report. t elk � a. ra r $ � ':') yy .3 i 6 .f �tt�' +7 .. .,� d �.�`�✓y. N� T.7n,,�n ..6Kj��. r""7.r ��� 4 .,o it h 'Y� � +p'� � {j.�* 1�' "� • ` F� `- � > ``�"� ,i �,,v 'r� �: �'yi w,. r� y`t°Y�'4' { a :�z ,RL� t;�u#'� L ��'S ��! ��J}� A • • it + ` a '�r t'c . . - '°`#�t t'�`x c''��'%�rr trG r �c A Y ' ',p.` �^k •r C. z` � V},. ,y , *40 •' v ' .A•",. i� ' � ? � x_ ar 4+ ��, k �y.w"'�'�c�, a s�a ' a�'"c'Yi,�-K.. .�m��` i -'� v r s > 7II'�'II. 'Ss'#1.aa r x ,j ti�1-�..'� *'t�" +A a ",..�"�'� •. W C..* : `4. 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'io- �.'%+'X�� �:.� 4't � - .- s 14 :' '4 ��I^' `� f"+r •' :ti¢ =[ g-S4 .°2: `�. s f ' -r y x� ,F T ': �'st s �'� , n 1 a �+R�F>� f 1 i;.Y � �` v� • �g , s'.: y�` a y , 2 w ` M , '' ``77a'-wrt,t ,.. x ��5:,� s �. �« .�` F 4 i }.��' ' � ` '- �... nS' N (��($;;•• y ,"� �� �., ,� ,. `�'�"#� �.�" �S�.& �, �"�� v.`�;�i�a+ Sjj��kkti A fur vl VA- VAiv9> .r7 . • • avv • . • - Attachment # 7 4 / 7 / 2008 a ANNA �b Tompkins FCouA•ty DEPARTUEN'T'OF PsLANNING 121 East` Court" Street ithaca,New Y 'orrk 14850 Zf Edward C. Marx, AICP Telephone (607) 274-5560 Commissioner of Planning Fax (607) 274-5578 s 5 lP �`I" 'March 28 , 2008 Jonathan Kanter, AICP s-I MAR 3 1 2008 } Director of Planning j f Town of Ithaca l �— 41 Cr ITi-iACA 215 N. Tioga StreetL � " '`°� ' 'r � d�.� : ? :., : .� It•, ._ f� ; d �: I_c __ RiI , � Ithaca, NY 14850 Re . Review Pursuant to §239 -1 and -m of the New York State General Municipal Law Action : Proposed local law to extend a moratorium on development in the Northeast corner of the Town Dear Mr. Kanter: This letter acknowledges your referral of the proposal identified above for review and comment by the Tompkins County Planning Department pursuant to §239 -1 and -m of the New York State General Municipal Law. The Department has reviewed the proposal , as submitted, and has determined that it has no negative inter-community, or county-wide impacts. The Department offers the following comments regarding the proposed project, which are not formal recommendations under General Municipal Law §239 -1 and —m: • The proposed extension of the moratorium to December 20, 2008 would likely exhaust the amount of time that courts in New York State would consider reasonable for the purposes of updating the comprehensive plan and zoning ordinance. Please inform us of your decision so that we can make it a part of the record. Sincerely, Edward C . Marx, AICP Commissioner of Planning Attachment # 8 4 / 7 / 2008 TOWN OF ITHACA LOCAL LAW NO . 9 OF THE YEAR 2008 A LOCAL LAW REVISING THE FEES FOR DOG LICENSES IN CHAPTER 153 OF THE TOWN OF ITHACA CODE Be it enacted by the Town Board of the Town of Ithaca as follows : Section 1 . Chapter 153 ( Fees ) of the Town of Ithaca Code , Section 153-3 , titled "Town Clerk : licenses and searches , " is amended in subsection C by increasing the dog license fees from $8 . 50 to $ 10 . 00 for spayed and neutered dogs , and from $ 16 . 50 to $20 . 00 for unspayed and unneutered dogs , so that subsection C reads as follows : " C . Dog licenses pursuant to § 110 of the Agriculture and Markets Law ( including the portion of the fee payable to the state ) : $ 10 . 00 for spayed and neutered dogs ; $20 . 00 for unspayed and unneutered dogs . " Section 2 . In the event that any portion of this law is declared invalid by a court of competent jurisdiction , the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 3 . This local law shall take effect upon its filing with the New York State Secretary of State . I Planned Recreation Ways Existing Bicycle Routes �► - • . - . IF fitk, Active Railroad //\,/ Roads Abandoned Railroad Right of Way /% 10 IV Municipal Boundaries Corridor Not Evident Ithaca- Tompkins County Transportation Council Public or Protected Parks & Open Space NEON! WON EVE © - lFi•7 .. '� �', • t �• 1_ ' © ■�\�.© !�� _ _ _ ;ice . I � � A �.� • � b �T:9 Q • t a µv16 '1 itr >� �� , / • , • • • K y��� y � ���, � t�� ���•��•�„= �� All ��. � • , ;• NONE � �l:.Y,�K � s: • s.�.,.�- "� ie► - ��� � it ^` I . r. . 1 ILIFIR ys � Y t > .+ ate] 1 •. :+.M fi 'N�.�, 5 I .. ;5 +". �I ' + 't+••- s 'I j � 1 .F ��<.• •' :>c"n.+'fe, '�i^b � �' 1 L � �\ fti .y+.Lx4Sfbu �1pM ©i i ; Y,9�.i �' r"•"'x"(1, 'tfC E�'Y�,Yi/ 4- a �'` � ��'� l�s.i � t" :I \ � � n ,cam . ��.. !;, y ...f �„riay ..� `{'.. 1$c rt , .J � . ln 4Ja�. • Attachment # 10 4 / 7 / 2,008 OFIT�9 + .� � # 22 TOWN OF ITHACA l i8 2i 4� 215 N. Tioga Street, Ithaca, N .Y. 14850 www .town . ithaca. ny.us TOWN CLERK 273- 1721 ENGINEERING 273 - 1747 PLANNING 273- 1747 ZONING 273 - 1783 PUBLIC WORKS FACILITY (Roads, Parks, Trails, Water & Sewer) 273-1656 FAX (607) 273- 1704 or (607) 273-5854 MEMORANDUM TO : Town Board FROM : Judith C . Drake, PHR, Human Resources Manager DATE : April 1 , 2008 SUBJECT : TCCOG Health Benefit Consortium Attached is a draft resolution and draft agreement that is being presented by the Tompkins County Council of Governments (TCCOG.) Both items are on the April 2"d agenda for the Personnel Committee for a recommendation. As the mail out packet goes out prior to that meeting I wanted to submit material for you to review, pending a recommendation of the committee. The attached version of the resolution and Inter-Municipal Agreement has been edited by Susan Brock. Background information: Tompkins County on behalf of TCCOG applied for a shared services grant through the New York State Shared Municipal Services Program. The grant was awarded to TCCOG, so they developed a steering committee to work on the Health Benefit Consortium project, in which I am a member. The steering committee is finishing up phase one of the three phase project. As part of this first phase the subcommittee has reviewed a draft municipal consortium agreement developed with the aid of Steven Locey from Locey and Cahill . As a requirement to receiving the first installment of payment from the grant the State is requesting the attached resolution and inter-municipal agreement from the municipalities as an indication that the process is moving forward. At this time the municipalities are not bound to join the Health Benefit Consortium. The agreement being proposed at this meeting states that the municipality will provide the necessary plan design and history information needed for a comprehensive review of the municipalities health benefit program. During the next phase of the project the plan designs and costs will be shared with all the municipalities and evaluated. At that time each municipality will need to decide whether it is beneficial to join the consortium or not. If a municipality decides to join the consortium at that time they would need to authorize the Chief Executive Officer to execute the Municipal Cooperation Agreement. The third phase is the implementation phase with the effective date of the plan starting January 1 , 20101 At the April meeting of TCCOG the sub committee will be recommending an attorney to complete the draft of the Municipal Cooperation Agreement. If you are interested in reviewing the rough draft that the sub committee has put together please let me know and I will forward you a copy. Attachment # 1 7 / 2008 F � G v � TOWN OF ITHACA it 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithaca . ny. us TOWN CLERK'S OFFICE PHONE ( 607 ) 273- 1721 FAX ( 607 ) 273-5854 MEMO TO : Town Board Members FROM : Karen Billings DATE : April 7 , 2008 RE : Monthly Report - March Records Management Advisory Board meeting At the March 20t RMAB meeting we discussed the prospect of digitally recorded meeting minutes ; potential archiving of those minutes along with projected potential space needs on the server; accessibility and usability for the end user. In conjunction with the Comprehensive Plan discussions , as well as Town Board , Planning Board and Zoning Board meetings , it was decided that a three month beta test (April 1 — June 30 , 2008 ) would be carried out whereby the meetings will be digitally recorded in audio format . Video recording was also discussed , but more investigation into this medium is needed . RMAB is also working on updating the Records Management Policies and Procedures Manual . The manual was apportioned to each of the RMAB members in logical chunks of reading and editing ; at our April 22nd meeting , we will more thoroughly discuss changes to this document. Domestic Partnership Registry The Town Board officially approved a Domestic Partnership Registry through the Town Clerk' s office at its March 10th meeting . Effective , March 31 st , the Town Clerk' s office had all of its processes in place allowing it to go public with the Registry. A Press Release went out on March 31St and the Town ' s web site was updated to inform the general public. Web site redesign Lisa and I will continue to work on this process . A wish list and corresponding dollar allocations need to be plotted . We will continue with our information gathering process and bring our information to the decision makers in the near future . Dog Licensing and upcoming Rabies Clinic at Public Works Facility The Town Board officially approved an annual Rabies Clinic to take place in May at the Public Works Facility and approved increased dog licensing fees , effective May 1 , 2008 . A public notification flyer ( see attached ) was posted at the Town ' s web site . Dog Enumeration Counting of the dogs is not going as well as anticipated . We have contacted Lifelong , private sources , SPCA and we have not been able to find a person . While we continue our search , if members of the Board or staff know of anyone interested in counting dogs in the town please let me or my staff know. Increased Staffing Request I met with the Personnel Committee to advocate for an increase of 7. 5 hours/week in staffing . The increased staffing will assist with mandated activities of the office of Town Clerk . On-going Research My staff is researching Out-of- Business licenses and we will be ready to provide more information next month . TOWN CLERK' S MONTHLY REPORT TOWN OF ITHACA, NEW YORK MARCH, 2008 t bhO THE SUPERVISOR: PAGE 1 ursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received y me in connection with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by Law : A1255 3 MARRIAGE LICENSES NO. 08009 TO 08011 52 . 50 5 MISC. COPIES 82 . 10 1 ZONING ORDINANCE 19.00 3 TAX SEARCH 15 .00 6 MARRIAGE TRANSCRIPT 60.00 TOTAL TOWN CLERK FEES 228960 A1557 1 SPCA IMPOUND FEES 15 .00 TOTAL A1557 15900 A2188 1 FACILITY USE FEE 25 .00 TOTAL A2188 25.00 A2191 2 PARK USE FEE 50.00 TOTAL A2191 50.00 22544 DOG LICENSES 588 . 90 TOTAL A2544 588.90 B2110 2 ZONING BOARD MTG 200.00 TOTAL B2110 200.00 B2111 20 BUILDING PERMIT 5,440.00 3 OPERATING PERMIT 300 .00 TOTAL B2111 59740.00 B2115 4 SITE PLAN FINAL PLAN 13000.00 TOTAL B2115 19000.00 B2691 1 FILL PERMIT 100 .00 TOTAL B2691 100.00 TA61 2 PARK SECURITY DEPOSIT 100 .00 TOTAL TA61 100600 N TOWN CLERK' S MONTHLY REPORT ' MARCH, 2008 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 907 . 50 PAID TO SUPERVISOR FOR PART TOWN FUND 7,040 .00 PAID TO COUNTY TREASURER FOR DOG LICENSES 117 . 10 PAID TO AG & MARKETS FOR DOG LICENSES 24 .00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 67 . 50 TOTAL DISBURSEMENTS 89156. 10 APRIL 2, 2008 SUPERVISOR HERBERT J. ENGMAN STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA i I, KAREN BILLINGS, being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statemen t o f all F ees and moneys received by me during the month above stated, excepting g only such Fees the application and payment of which are otherwise provided for by law. Subscribed and sworn to before me this Town-Clerk— day of 20 Notary Public TOWN OF ITHACA Public Works Department Monthly Board Report March for the April 7, 2008, Meeting Roads: • Several small storms and one destructive ice storm kept us in winter mode for much of the month. • The ice storm caused considerable damage to trees and required us to make a special effort to allow residents to put storm damage material out for us to chip up . The City of Ithaca assisted us with their bucket truck to cut broken branches that we couldn' t reach. • Heavy rains required us to check catch basins and culvert pipes to prevent them from plugging. Several snow clogged ditches had to be cleaned. • Cold patching and mailbox repairs were done. • Our annual hearing tests were performed at Ithaca College' s Speech and Hearing Clinic. • Several staff members attended the equipment show in Syracuse, March 5t" and 6th. • Sign maintenance was done. • Our new electronic traffic speed display and counter was tested on Judd Falls Road to obtain total counts and speed information. We will be doing weekly counts on various roads since the new devise is much easier to work with and doesn' t require hoses which can' t be used in the winter. • Brush was cut on several areas were intersections are hazardous due to visibility problems and on roads we plan to pave this year. • Several employees attended a one-day seminar on excavator safety put on by Dig Safely New York. • Salt was mixed with additive . Parks and Trails : ■ Snow and ice removal continued. ■ Tree damage from ice storm was cleaned up . ■ Weekly site inspections were done . ■ Picnic tables, park and trail signs, and the Valentino field sign were constructed in the work shop . Water: ♦ Water main breaks were repaired at 1005 Danby Road and behind 94 Penny Lane . Leaking services at 4 and 8 Winner' s Circle were repaired. ♦ Work on piping at Christopher Circle Pump Station was done . ♦ Hydrant replacements on Stone Quarry were started . ♦ Inspection at the Hanshaw Road water main continued as new house services were installed and attached to new main. ♦ Work on designing the proposed new water main along East Shore Drive was done. ♦ Rich Schoch and Joe Slater attended a training seminar on the new GIS software ARCG1S9 . 2 at Cornell University. Sewer: ► 80 Dig Safely New York mark outs were done. There was a noticeable increase in the number of requests as construction activity picks up. ► Weekly sewer pump station inspections were done . ► A problem at the Caldwell Road pump station was corrected. April Projects 1 . Continue storm damage cleanup . 2. Spring brush and leaf pick up the week of April 14�h. 3 . Two seasonal employee start April 14th. 4. Tutelo ball field preparation and maintenance . 5 . Install plaque at Valentino field for April 26th dedication. 61 Survey work of Sharlene Drive, Simsbury Drive, and walkway along Honness Lane . 7. Remove snow plow equipment, service, and store. 8 . Hydrant replacements on Stone Quarry Road and Williams Glen Road . 9 . Final inspections on Trumansburg Road and Hanshaw Road water mains . 10 . Spring clean ups in parks and trails . 11 . Begin lawn repairs and snow plow damage remediation. ghk o OF Ip'�9� TOWN OF ITHACA PLANNING DEPARTMENT E- a 2 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 18 1 �00 lr .i o4 ona an anter, . . - Director of Planning FAX (607) 273-1704 Planning Director ' s Report for April 7 , 2008 Town Board Meeting DEVELOPMENT REVIEW March 4, 2008 Planning Board Meeting: Ithaca College Athletic & Events Center, Ithaca College Campus : The Planning Board held a public hearing is to consider public comments regarding the Draft Environmental Impact Statement (DEIS) for the proposed Ithaca College Athletic and Events Center (Overall Project) located on the eastern side of the Ithaca College campus near the Coddington Road campus entrance, Town of Ithaca Tax Parcel No . ' s 41 - 1 -30 . 2 , 41 - 1 - 11 , 41 - 1 - 12 .2, 41 - 1 -24, and 42- 1 -9 .2, Medium Density Residential Zone. The proposal includes the construction of +/- 300,000 square feet of indoor athletic facilities including an indoor 200M track with practice/game field, Olympic size pool and diving well , tennis courts, rowing center, gymnasium, strength and conditioning center, and floor space for large indoor events. Outdoor facilities include a lighted artificial turf field, a 400M track with open space for field events, and lighted tennis courts. The project is proposed in several phases and will also include the construction of +/- 1 ,002 parking spaces (687 displaced spaces and 315 new spaces), relocating overhead power lines, constructing a new . loop road, walkways, access drives, stormwater management facilities, lighting and landscaping. This public hearing was also to consider public comments regarding Preliminary Site Plan Approval and Special Permit for the proposed Ithaca College Athletic and Events Center (Phase IA) . The Phase IA portion of the project includes the field house, a rowing facility, weight training facilities, a landscaped plaza, six outdoor tennis courts, and an all- weather turf field with seating and lighting. This phase will also include new and expanded parking facilities, new roads and walkways, new and expanded stormwater facilities, and new lighting and landscaping throughout the project. Ithaca College, Owner/Applicant; Richard Couture, Agent. Written comments regarding the Draft EIS were accepted until March 14, 2008 , Top Shelf Liquor (Rogan ' s Corner), 821 Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed , Top Shelf Liquor store to be located in an existing building at 821 -B Danby Road (Rogan ' s Corner), Town of Ithaca Tax Parcel No . 40-4-2 , Neighborhood Commercial Zone. The proposal involves converting the former laundromat space (+/- 1 , 100 square feet) into a retail liquor store. Except for a new wall sign, there are no exterior changes to the site or building proposed. J & J Rogan Rev Trust, Owners; KFI Holdings LLC, Applicant; Chris Kusznir, Agent. White 3-Lot Subdivision, 106 — 109 Fidler Road : The Planning board granted Preliminary and Final Subdivision Approval for the proposed 3 -lot subdivision located at 106, 107 and 109 Fidler Road, Town of Ithaca Tax Parcel No . 31 -3 -2 .2, Low Density Residential Zone. The proposal hApl ?; 24(? 7owri=B�oaYC1Meeting � / involves subdividing the +/- 2 . 7 acre parcel into three new lots, each containing an existing 2 family residence. Philip M . White, Jr. , Owner/Applicant. March 11 , 2008 Special Planning Board Meeting: The Planning Board held a special working meeting to discuss ( 1 ) the relationship between the Planning Board and the new Planning Committee and (2) Planning Board procedures and operational guidelines . March 18 , 2008 Planning Board Meeting: Cornell University Levine Buildings Demolition, 118 Levine Circle (off Hungerford Hill Road) : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed demolition of the Cornell University Levine Lab buildings located at 118 Levine Circle (off Hungerford Hill Road), Town of Ithaca Tax Parcel No . 61 - 1 -7 . 2 , Low Density Residential Zone. The proposal involves completely removing the existing Levine Lab and seven accessory structures along with associated pavement, and utilities . The site will be filled and graded to match the surrounding area and will be seeded as lawn. There are no plans for new construction or development at this time. Cornell University, Owner/Applicant; Shane Trask, Project Coordinator, Agent. Holochuck Homes Subdivision, Trumansburg Road — Public Scoping Session : The Planning Board held a Public Scoping Meeting to consider public comments on the Draft Scoping Document (dated January 28 , 2008) for the Draft Environmental Impact Statement (EIS) that will be prepared for the proposed Holochuck Homes Subdivision, located between NYS Route 96 (Trumansburg Road) and NYS Route 89 (Taughannock Boulevard), Town of Ithaca Tax Parcel No . ' s 24-3 -3 .2 ,- 25 - 1 -5 . 1 , 25 -2-41 . 21 26-4-371 26- 4-38 , and 26-4-39, Low Density Residential Zone, Medium Density Residential Zone, and Conservation Zone. The proposal involves the construction of 106+/- town home type units in a clustered neighborhood development with two entrances proposed from NYS Route 96 (Trumansburg Road) . The development will be concentrated on the west side of the property closest to NYS Route 96 , zoned Low and Medium Residential, with more than half of the eastern portion of the property, mainly zoned Conservation, remaining undeveloped. The New York State Office of Parks, Recreation, and Historic Preservation proposes to acquire most of the eastern portion of the property in conjunction with development of the future Black Diamond Trail . Holochuck Homes LLC, Owner/Applicant; David M . Parks, Esq. , Agent. The Planning Board approved the Draft Scoping Document with revisions made at the meeting as the Final Scoping Document. This will be the basis of the Draft EIS that will be prepared by the applicant. Reviews for Zoning Board (ZBA) : Five applications for the Zoning Board were processed since the March report, resulting in five variances granted with conditions as follows . March 17, 2008 ZBA Meeting: GRANTED APPEAL of Philip M. White, Jr. , Owner/Appellant, requesting variances from the requirements of Chapter 270, Article VIII, Sections 270-60 and 270-62 of the Town of Ithaca Code, to be permitted to maintain two existing two-family residences at 107 and 109 Fidler 2 1 Ono tha G lannang etr 's eport ti u AprY 7, 48 ow oars e F; a r` , . Ww @� Road, Town of Ithaca Tax Parcel No . 31 -3 -2 . 2 . Said residences were constructed in the 1970's and were part of one tax parcel until the property received Planning Board Subdivision Approval on March 4, 2008 . The subdivision of two of the lots resulted in a side yard setback that is less than the 40-foot requirement (Parcel B) and a lot depth that is less than the 200-foot lot depth requirement (Parcel C) . GRANTED - APPEAL of the Ithaca Community Childcare Center, Owner/Appellant; Sherri Koski, Agent, requesting a variance from the requirements of Chapter 221 , Sections 221 - 6(A)( 1 ) [a] and 221 -6(A) (2) of the Town of Ithaca Sign Law to permit the placement of a new 7+/- foot tall, 10+/- square foot non-illuminated freestanding sign for the Ithaca Community Childcare Center, located at 579 Warren Road, Town of Ithaca Tax Parcel No . 73 - 1 - 1 .4, Medium Density Residential Zone (MDR) . The proposed sign exceeds the four square foot maximum sign area and the six foot maximum sign height permitted for regulated signs in residential districts. GRANTED - APPEAL of Cornell University, Owner/Appellant; Tim Peer, Agent, requesting height variances from the requirements of Chapter 270, Article VIII, Section 270- 59 of the Town of Ithaca Code, to be permitted to erect a transformer A-frame and lightning arrestor/light fixture mounting masts at the Maple Avenue Substation facilities located at 651 Dryden Road, Town of Ithaca Tax Parcel No . 63 - 1 -5 , Low Density Residential Zone (LDR) . The proposed transformer and lightning masts exceed the 30-foot maximum permitted height for structures other than buildings in the LDR Zone. The appellant may also require variances from Chapter 173 , the Town of Ithaca Outdoor Lighting Law, for the proposed floodlights on the lightning masts. GRANTED - APPEAL of Robert and Paula Wedemeyer, Owners/Appellants ; Peter Trowbridge, Agent, requesting an interpretation, or alternately, a use variance, from the requirements of Chapter 270, Article VI, Section 270-26 of the Town of Ithaca Code, to be permitted to construct and operate an equestrian center that includes an ancillary residential apartment within the arena of the equestrian center, located at 1458 Trumansburg Road, Town of Ithaca Tax Parcel No . 24- 1 - 19 . 12, Agricultural Zone. The equestrian center is an allowable use in the Agricultural Zone, and received Planning Board Site Plan Approval on December 18 , 2007 . However, it is unclear whether the proposed residential use is allowed within the equestrian facility. Therefore, an interpretation is being requested as to whether ancillary residential uses are a "typical function" of an equestrian center. Otherwise a use variance is being requested to allow the residential use in the equestrian facility. The appellant also seeks a variance or interpretation from the requirements of Chapter 225 of the Town Code, to be permitted to construct the 18 ,000+/- square foot arena building (including main arena area, 2 , 160 square foot observation area, jump storage area, bathrooms, and office) without the installation of a Town required sprinkler system. GRANTED - APPEAL of C . George Wiedmaier, Owner/Appellant; Frank Santelli of T. G. Miller, Agent, requesting Special Approval per the requirements of Chapter 270, Article XXVI, Section 270-217 , to be permitted to move in excess of 2, 500 cubic yards of fill in the Wiedmaier Court 5 -Lot Subdivision, located off Slaterville Road/NYS Route 79, Town of Ithaca Tax Parcel No . 's 56-4- 1 . 22 , 56-4- 1 . 235 56-4- 1 .24, 56-4- 1 .25 , and 56-4- 1 .26, Medium Density Residential and Conservation Zone. The appellant performed extensive earthwork and clearing of the site without obtaining Town approval and that did not conform to a previous subdivision approval of the property. The deposit, extraction or movement of more than 2 , 500 cubic yards of fill material requires a recommendation from the Planning Board and Special Approval from the 3 Town of�thaca� Pl�nnc g1.3ir�etv��s R� art ; ,� , � �prt7, 2f1D$�7'v�vn Bo��d 11�leetar�g . .�� Zoning Board of Appeals . The Planning Board made a recommendation regarding the proposal at their February 5 , 2008 Planning Board meeting. The proposed action includes a Stormwater Pollution Prevention Plan (SWPPP) and reclamation plan to stabilize and re-vegetate the site. CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month. Codes and Ordinances Committee (COC): The Committee met on March 19, 2008 . The Committee completed its work on the draft small wind energy facilities law, and forwarded it to the Town Board for referral to the Planning Board and Conservation Board. The Committee also reviewed a revised draft of the proposed local law regarding illicit discharges and connection to storm sewer systems. There will likely be further review of this law at the next meeting. The Committee also picked up discussion on the proposed Lakefront Residential Zone amendments after they were referred back to the Committee by the Town Board with a request to review the comments that had been provided by the West Shore Homeowners ' Association. The next COC meeting is scheduled for April 16, 2008 . Tentative agenda items include continuation of review of proposed State mandated regulations regarding illicit discharges into municipal separate storm sewer systems and continuation of review of proposed Lakefront Residential Zone amendments . Planning Committee : The Planning Committee met on March 13 , 2008 and heard a presentation by the Forest Home Improvement Association regarding the final Forest Home Traffic Calming Plan, an update regarding the Route 96 Corridor Management Study, possible agricultural conservation easement applications that could become the subject of a grant application, and a discussion regarding a proposal by the Town of Caroline to extend the South Hill Recreation Way to Brooktondale. The Committee adopted a resolution of support for concept of the trail extension and recommended that the Town Board adopt a similar resolution. The next meeting is scheduled for April 10, 2008 at 4 : 45 p .m . Possible agenda items include discussion regarding the final Forest Home Traffic Calming Plan, possible updates on the Carrowmoor and South Pointe Associates proposals, and a preliminary discussion regarding the "future town park" parcel next to Montessori School on East King Road . Comprehensive Plan Committee: The Committee met on March 31 , 2008 . The Committee nominated and elected Hollis Erb as Vice Chair, and approved a meeting schedule for the remainder of 2008 . The agenda also included an overview of the Town of Ithaca by Planning staff and a preliminary discussion regarding a possible residents ' survey. The next meeting is scheduled for Thursday, April 24, 2008 at 7 : 00 p.m. Cornell University Community Support Initiative - Transportation : The ITCTC Planning Committee sub-committee met on March 11 , 2008 to revise a list of potential transportation projects/programs that could be funded under Cornell ' s recently announced Community Support Initiative. The preliminary list is formatted as a ten year program with approximately $ 1 million funded per year. Conservation Board : The next meeting of the Conservation Board is scheduled for April 3 , 2008 . 4 3 SOW pl �MM' l�rM cr v�� �P el "lee bP3 � { l� f 3'k++ � pr'cl 7, , 20,tM OW $ 11 120"K* ircg Route 96 Corridor Management Study: The project consultants presented the results of the residents ' survey to the Steering Committee at a meeting on April 1 , 2008 , along with a report on existing conditions in the corridor and preliminary traffic data that has been collected. Technical Report # 1 was submitted, which includes descriptions of this preliminary information. Carrowmoor Draft Local Law : Two meetings were held in March with the developer to review the draft local law that has been drafted by the Attorney for the Town. A follow-up meeting will be scheduled in April to continue discussion regarding some of the elements of the law in which there is still disagreement, including the overall approach toward the affordable housing component of the project, the sequencing of necessary infrastructure in relation to phasing of the project, and several other elements that need further discussion. Spring Newsletter: The Spring 2008 Newsletter was coordinated and formatted by the Planning Department, and has been printed and mailed to residents. Cornell t-GEIS Project Team Meeting: The Project Team met on March 18 , 2008 to discuss the next steps for the t-GEIS . The t-GEIS is in the final stages of editing and will be submitted to the Planning Board in mid-April for review of adequacy. 5 e Edit View Favorites Tools Help I Ym o Wn6Rj o f Ith" W�c tt Govemmert Services Information CommAy Contad nn� Network/ Record Specialist Report April 7 , 2008 Jebsite • Updates : o Stormwater Forms and Instructions — can be found off the Home page , Services page , and the Engineering page . o Site of the Month : April - Cal Ripkin baseball ■ Web Site Redesign o Next steps : ■ Compile ideas, suggestions and input from the February 22nd and March 4th meetings ■ Set mission statement for the site ■ Perform a SWOT analysis to establish long and short term goals for the redesign ■ Cost analysis based upon these goals It has been unclear whether a web site redesign committee needs to be created or to have the Town Clerk and Network/Record Specialist continue to work together on the above next steps and then give presentations to interested staff and board members as this process unveils itself. letwork • Memory and video card upgrades to GIS client machines ,dditional : Records Management Advisor Board Committee met this month . The Town of Ithaca 's Manual of Records Management Policies and Procedures was discussed . The member of the committee agreed to review assigned portions of the policy and report back with editing suggestions and questions for the April 17th meeting . The April 17th RMAB meeting will include an agenda item to discuss the Ithaca Journal 's March 22nd article " Public Dollars, Private E-mails" 1y OFIp TOWN OF ITHACA to zt 4� 215 N. Tioga Street, Ithaca, N. Y. 14850 www . town . ithaca. ny.us TOWN CLERK 273- 1721 HIGHWAY (Roads, Parks, Trails, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273- 1704 To : Herb Engman , Supervisor Town of Ithaca Will Burbank , Councilperson Peter Stein , Councilperson Pat Leary, Councilperson Jeff Cowie , Councilperson Bill Goodman , Councilperson Eric Levine , Councilperson From : Marnie Kirchgessner, Recreation and Youth Coordinator March 2008 Activity Report 1 . To date 21 youth have made contact with the office seeking employment assistance . Three are currently employed ; 14 are interested in summer employment ( some for subsidized positions some as "direct" hires . ) The balance has been referred to other programs or are pending contact with me . Recruitment of 3 new sites for summer and interviews with 7 youth . 2 . 1 completed and mailed the Safe Routes to School Grant on March 28 , 2008 to meet the April 1 , 2008 deadline . This proposal required support from Public Works , Planning and Engineering to complete . The request was submitted to The Ithaca- Tompkins County Transportation Council and State DOT Region 3 . The request is for 100 % federal money to build a walkway on Warren Road . The grant has some unique requirements in that although the Town had to make a specific monetary request The project is supposed to be engineered by the state should their engineering be significantly different than the request the actual cost could be higher/lower. As a result I have been assured even if an award is granted the Town is not obligated to take it. Should an award be made there is significant public benefit to be realized which merited the time invested. in this competitive process . The proposal was reviewed (thanks to Fred ) by the County highway department who is responsible for the road . The input was most helpful . 31 Participation at Joint Youth Commission Meetings , Member Dale Bryner (Town ) has resigned creating a vacancy . March ' s meeting was a monitoring/review of the Learning Web . Numbers of participants are up across all program areas . A new initiative funded by a federal grant will provide a supervised rental to homeless youth and a referral opportunity for youth meeting the identified criterion . 4 . Participation at the Recreation Partnership includes activity promoting advertising for sale in the Partnership brochure as a measure to create an income stream that would limit an increasing burden on municipal tax payers . If you know of a business that would support these activities please contact me . A new appointee Stephanie Gaynor of Enfield was interested in this committee so I volunteered for the program committee with Phil Dankert (Village of Lansing ) and Eric Levine . 5 . Continued participation in the Whole Community Project that promotes healthy lifestyles in youth . 6 . Attendance at the first planning meeting for the 2008 Tutelo Park Homecoming Festival which resulted in the request for noise variance . 7 . Planning with Cal Ripken representatives on memo of understanding , field use issues , opening day and field dedication . ( Save the date . April 26 at 9 : 30 Am , 151 Boswick Rd . ) 8 . Assistance to organizers of Town of Ithaca West Hill Civic Association attendance with provision of coffee & snacks for March 5th meeting with Carrowmore Developers 9 . Attendance at the Department of Justice ' s open forum on equity issues in the Ithaca City School District . The demographics of the district shows the town youth population growing with the City' s declining . My position is the only Town of Ithaca title that works with youth and families affected by these concerns yet the impacts are critical to building community and sustainability . All children must be educated to fulfill a meaningful role in society. 10 . Participation in the County youth services Brown bag lunch series on the use of internet resources by youth with consideration of pluses and concerns of it' s existence . A lot of information I was unaware of and very useful . Also great source of contacts for use working with youth and families . 11 . Attendance at Sean Eversley Bradwell ' s presentation at the History Center on the history of equity issues in the Ithaca City School District . Article in Saturday' s March 29 , 2008 Ithaca Journal supporting my comments at the justice forum . (the school district caters to youth going to college ) 12 . Attendance at the Sister/ Friend Event and networking opportunity. This years program was not. as inspirational as last year but worth the price of admission ! 13 . Attendance at a new Girls Softball League meeting under the egis of Babe Ruth . It was my thought they wanted me there for the use of Tutelo Field but as Tutelo has a mound it won't meet their requirements and although they need access- to another field -that-was not the primary reason for wanting me there . The request was for $ 500 dollars of program money to sponsor a team , contact information for other recreation coordinators and related information . I am contacting two young women who play softball to determine interest before agreeing to team sponsorship . If interest exists it is a very low cost activity when youth served and hours of supervision are considered . And-that's°just"the high points.` n ' Recreation Partnership — 07 Highlights 2, 636 individuals from Tompkins County participated in IYB Recreation programs for a total of 5 , 348 registrations . The Tot Spot program attracted 507 registrants during the 07season. Staff strive to meet the needs of families and participants , • Program sessions and classes were added to accommodate wait lists when space and staffing allow — examples : Pre-K Baseball, Imagine That, Tennis Lessons , sport league teams . • Incorporated different levels/areas of theatre classes into program offerings to keep program challenging and interesting for students who want to continue taking classes — examples-Shakespearama, Improvmania, Advanced Thearte, summer theatre camp. • Stewart Park Day Camp offered program specifically for 14 year olds . Age appropriate programming focusing on leisure awareness/education was offered to this age group. Campers explored activities at Cornell University, local parks, the mall and other community locations . Campers also learned program planning skills and how to use the public transportation. • Kindergarten and Pre-K soccer programs were evaluated and reformatted to better meet the needs of the young age groups . Both grade levels now meet one day a week for a practice and game, which are incorporated in to the same timeframe . The focus is on skill development. Coaches at this level also are given more attention and training so they have the tools to teach basic soccer skills . Feedback from families tells us that this schedule is better for their young child b/c they are not out in the evenings on school nights . New Community Partnerships : • Worked with Finger Lakes Runner ' s Club and the Ithaca Area Ultimate Frisbee Alliance to create two new programs, which will be RP programs in 2008 . Both clubs make a donation to the programs and help recruit volunteers, instructors and participants . o Track for youth ages 5 — 13 — this program filled to max capacity (25) soon after registration opened, we expanded program to 30 , then to 40 and still had await list of 10 . o Ultimate Frisbee for youth in grades 6, 7, 8 — designed for Middle Schoolers . 27 youth sign-up for the program . s `V The Kiwanis Baseball program teamed up with Cal Ripken Baseball League for season opening ceremonies . A special thanks and dedication was made in memory of George Dentes . Players received a baseball in memory of Mr. Dentes New Fundraising, Sponsorships and Grants : • Cornell Fraternity . is now sponsoring Indoor Soccer. Members help provide coaching and some referring at games and also make a donation ($ 1 , 000) towards program . A 2 yr. agreement was arranged. • Parents from Cheerleading program and staff held a concession stand at an event to raise money for uniforms and equipment • Awarded NFL grant to help pay for EMT coverage at home games • Awarded USTA tennis equipment grant • Awarded Social Service League grant to purchase a new chase boat for summer day camp boating program • Received Central New York State Recreation and Park Society Awards — o Arts and Humanities Award — Tin Can Fantasy Factory o Promotional Brochure Award — RP/IYB Seasonal Brochures Registrations • Summer Day Camps filled for the summer prior to the first day of camp ; many sessions had wait lists . • Increase in registrations for theatre and pottery classes throughout the year, most classes have filled and new sessions and programs were offered. • Increase in tennis lesson registrations, classes filled with wait lists • Increase in registrations for younger children in sports programs — Pre-K Baseball, Imagine That Theatre (added session during school year, previously just summer program), and Pre-K indoor soccer. Scholarships : There was an increase in the number and value of scholarships given out in 2007 . Approximately 100 more children received scholarships and the value almost doubled over the year. RECREATION PARTNERSHIP 2007 YEAR END REGISTRATION SUMMARY Class Descri tion ::•0... :. ;c: : •i: : : • :::; . ::: :. . . . . . ... .::. . . . . .:::::: . . . Cd:; :>::zTsf2rak� : >: i£323}q• >::•:T :;:<T::iii � l4 . . . . T, .£�t3t�Dn ::;>T;:�##tIC . . . . . : £�Ittski :r.<T:>IiT�i : F : : I •.• r•:•::•:::•: Baseball Basics Pre-K 30 10 1 3 � • 1 3 $ 1 2 1 ' - • • ' Baseball Kiwanis 260 82 16 18 21 131 90 1 1 4 14 Bikes & Boards 74 18 1 3 5 5 1 28 3 8 2 Cheerleading 27 8 2 4 9 2 2 Chess Get Together 24 2 1 5 6 9 1 CIT Program 9 3 1 1 3 1 . Climbing Adventure 26 8 2 5 4 5 1 1 Cass Park Day Camp 365 183 15 29 31 7 1 82 1 12 4 Cass Park Da Camp Supervision 205 109 9 46 6 35 EA Sch Yr hess E63 11 2 1 B B 17 1 6 5 8 EA Sch Yr-Fishing Funshop 5 1 1 1 7 2 - 1 EA Sch Yr Gift Makin 1 4 EA Sch Yr Ima ine That 11 2 1 10 5 2 5 7 EA Sch Yr Im rovmania 1 2 EA Sch Yr Mud Art 1'4 1 2 5 32 1 2 2 2 EA Sch Yr Potte Cam 3 EA Sch Yi Shakes earama 9 2 3 3 7 5 EA Soh Yr Tae Kwon Do 33 3 21 8 6 12 29 2 5 9 • EA Sch Yr Wheel Throwing 41 /9 3 22 2 31 2 EA Sch Yr Youtheatre 691 17 1 4 7 3 1 j24 1 10 1 EA Summer Imagine That 311 12 1 2 14 2' EA Summer Improvmania 161 3 1 11 1 EA Summer Mud Art Camp 311 10 1 10 6 4 EA Summer Wheel Throwing 6 2 1 4 EA Summer Youtheatre 119 42 6 3 6 48 7 7 • Football Small Fry Flag 28 8 1 1 1 4 10 1 2 Football Small Fry Sr 92 31 7 7, 6 7 31 3 G olf Lessons 43 8 1 8 3 31 11 1 3 5 Imagine That 27 9 2 10 1 1 3 1 Improvmania 12 3 2 2 3 2 Junior Olympics 1461 33 14 261 1 5 3 39 5 3 7 10 • Lacrosse 143 40 7 14 9 5 48 4 3 12 1 • Pitch, Hit & Run Competition 27 6 4 3 4 5 5 Ropes Adventure 19 2 2 5 1 1 7 1 Sailin Cam 159 25 5 3 8 5 80 3 2 11' 17 Shakes eare Extreme 7 3 1 3 Skating Roller 90 42 7 6 4 1 17 3 9 1 Soccer indoor 130 23 5 12 8 7 55 2 7 3 5 3 Soccer Rotary 572 172 14 53 29 26 211 7 6 23 29 2 Softball Dessie Jacobs 201 43 12 18 18 21 45 2 35 4 3 Stewart Park Da Cam 555 245 16 31 28 23 1 158 15 19 19 Stewart Park Day Cam Supervision 246 78 9 24 27 15 52 10 23 8 Tae Kwon Do Advanced 17 6 2 8 1 Tennis Lessons 200 49 6 13 14 5 79 5 3 14 12 Tennis Tournament 67 13 5 1 4 3 20 3 2 3 12 1 Tot Spot 881 293 21 32 89 4 7 177 66 56 57 43 36 Grand Total 5348 1732 187 3631 409 199 2T 1534 150 181 277 231 58 Tot Spot Female 280 94 8 14 25 2 5 65 191 9 17 13 9 Tot Spot Male 227 83 10 9 21 4 3 44 91 5 13 10 16 Tot Spot 5071 177 18 23 46 6 8 109 28 14 30 23 25 Female 1208 369 54 75 89 681 5 356 18 63 59 41 11 Male 1428 399 71 99 89 75 5 455 29 21 83 73 29 Gender Totals 2636 768 1251 174 178 143 10 811 47 84 142 114 40 2cotui Unduplicated Count 2636 768 125 174 178 143 10 811 47 84 142 114 40 'Unduplicated t does not include Tot Spot individuals Newf' artid in Fail Rotary Soccer with 6 teams with a total of 49 ' artici ants 0 `� f dti - e i ' 2007 CASS PARK POOL AND RINK PASSES SOLD (RPB) , ;< t .;E 3 � F t s r .• : 1 .i N £�EEtr• .. . , . . .. . . . : ref. . . s: : . . . .Mr i . .� < bl . . . . . .a� i eT: 7• n . 3 . . a . h . . . . . . � . t • . • . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .G.t.e.f.:'. I. . . . . . . .:•. Additional Family Member Pool Pass 1 1 11 3 1 17 Adult Pool Season Pass 1 1 1 38 12 1 1 1 56 Cass Pool Lap Swim Pass 1 1 6 4 3 1 16 Child Pool Season Pass 1 1 1 28 11 1 2 45 Family Pool Season Pass 3 4 4 6 1 85 34 2 3 142 Senior Pool Season Pass 1 1 3 1 6 Student Pool Season Pass 9 3 1 13 Grand Total 6 6 8 8 2 180 68 0 4 2 10 1 295 ;;:: '> ':: : : :;: '.: .:::i: :• : :•.; ::: :.:::.::: . ..:: • ::::::.::::.�: . . .:: . :.: •.;•: :: ',•';..<: ': x- •:::•; �'•'tc:5` . . ...�::.;:;:i:�:f:�: is � -'•: '• :;::f:?:: ';::' :.;•::;: :::: :: •.�;:::::::::::.: -: •:.�: . .:: :. .•� . . .: �:: . . . ..�::::.. :: • :.:::::: :. . . :.::: •: Pass;t] t anon . . t : : -: :>::: : >: > •s :: :::. . • :. T;.1fh ..;• O: . • eta . ::U- L$ st : ::> :. : . ::>: ::: : . . . .>; T,.L�a, . ate. : . ;© t . . :::::. ,.. . . . : . . #1 .:::. T<..F�. . 18..... .. . .ttsi •.. ' >�,.i.h. . .. ... :.. ., . . . . . . . . ::. :. : :E . .. . . . . . . . . . . :. . . . 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E er.:::: Adult Rink Season Pass 1 2 1 5 7 . 3 4 23 Child Rink Season Pass 2 2 5 10 3 22 Senior Rink Season Pass 1 1 Student Rink Season Pass 1 1 2 Grand Total 2 3 4 1 0 1 10 17 0 0 3 8 0 48 J VALUE OF IYB SCHOLARSHIPS , YEAR END 2007 PROGRAM 2007 Baseball (Kiwanis , Pre-K) $1 , 175. 00 Bikes and Boards $493. 75 Cass Park Day Camp $ 15 ,443 . 00 Cheerleading $31150 Community Events $2 , 343300 EA School Year $3 ,686 . 25 EA Summer $2, 523. 75 Football $1 ,276.25 Golf Lessons $195 . 00 Lacrosse $462 . 50 Pre/Post Camp Supervision (CPDC) $574 . 75 Pre/Post Camp Supervision (SPDC) $437 .25 Sailing Camp $522.00 Soccer Camp $325 .00 Soccer Indoor $766 .50 Soccer Rotary $21034 .50 Softball Dessie Jacobs) $235 .00 - Stewart Park Day Camp $171547 .75 Stewart Park Day Camp CIT Pgm $125 .00 Tennis Lessons $307. 50 Tot Spot $77.00 Total $50 , 864 .25 Value Registrations Individuals Municipality 2007 2007 2007 Caroline $1 ,726.75 17 13 Danby $2 ,437.50 42 28 Dryden $484. 50 13 9 Enfield $1 ,835 .75 37 26 Groton $176 .25 2 1 Ithaca C . $27 ,208 .00 231 154 Ithaca T. $11 ,959 .00 126 61 Lansing V. $21446 . 50 32 21 Newfield $382. 00 11 7 Ulysses $2,208 . 00 31 19 Total $50 , 864. 25 542 339 Regular Meeting of the Ithaca Town Board , April 7 , 2008 Human Resources Report for March 2008 Personnel and Employee Relations Committees : The Personnel Committee continues to work on evaluating the request for a Code Enforcement Officer and the salary survey among many other topics . The committee did accept a final report on the salary survey and it was presented to the Employee Relations Committee for comments . The committee is reviewing the request of the Town Clerk that the Deputy position ' s hours be increased from 30 hours per week to 37 . 5 (full time ) hours per week . Further discussion will continue at the April meeting . The Employee Relations group has completed discussion on concerns that the employees raised in late 2007 . The group did a refresher on the Job Classification system and how different positions were classified into what group . The committee members felt the system was still plausible and did not recommend any further review of the system . Judy will develop a brown bag lunch training on the system as a refresher for staff. Safety Committee : At the March meeting there was one accident to discuss . The committee also discussed the policy on salt versus cinders . The committee continued discussion about the intersections that have been studied by the Engineering . The committee discussed the employee entrance door at Town Hall and the rear door to the work area . The recommendation is to keep the entrance door locked at all times but use the crash bar key for meetings . The idea of a door bell for that door will increase the confusion of customers during the day . The idea of surveillance cameras for the court/board room was discussed . The committee did not recommend this suggestion and certainly not for entrance doors as Town Hall is not in a dangerous district of the city . Security and doors will be taken to the PEZ meeting for more input and solutions . Training and Development : I worked with members of the Diversity Consortium of Tompkins County to establish 2 diversity related forums for the community. March 24th the first session was held on the topic of " Establishing a Foundation for Diversity and Inclusion in your Organization . " There were thirty nine attendees for this session . The second session will be held in April titled " Best Practices for Diversity Recruitment . " My role is the program flyer creator and registration coordinator. First Aid and CPR training was arranged for April . There will be 2 groups of 6 participants in each group . S Personnel — Civil Service : Darby Kiley , Planner, started on March 3rd Pam VanGelder, Finance Manager, Southern Cayuga Lake Intermunicipal Water Commission passed her 6 months of civil service probation in March and she also celebrated her first anniversary. Donna Kotas , Account Clerk Typist , S . CLIWC , also passed her 6 moths of civil service probation . Time was allocated to working on the Information Technology policy revisions that were presented to several different groups for input . Time was allocated to work on the revisions to the conference room use policy as it went through Operations Committee and the SAC group . This policy has been open for discussion since late 2006 , so to see it going to the Town Board for consideration is important . Time was allocated to working on the union negotiations . Herb , Fred , Roy Kotary ( consultant) and I had our first meeting with the union business agent and shop stewards on March 25th . Follow up meeting dates were scheduled . Commercial Insurance ( Ithaca Agency — Selective Insurance Company) : 2008 policy binders have been received for both S . CLIWC and the Town . Time will be allocated in April to reviewing the binders for accuracy. Workers' Compensation ( Public Employers Risk Management Assoc — PERMA) : One _ new claim was processed . Employee did not have any lost time , just medical expenses . Unemployment Insurance : No new claims to report. There is currently one seasonal employee claiming on the Town . Health and/or Dental Insurance : I continue to attend the committee meeting of TCCOG on the Health Benefit Consortium . We are in the process of working with Steve Locey from Locey and Cahill on the document municipalities interested in the consortium would agree to and sign if they join . The next phase is comparing the current plans and union agreements . Meetings with each of the stakeholder groups began in the beginning of February when the consultant had meetings with the union and employee representatives . In March the consultant met with over 40 retirees from the different municipalities . There was also a meeting regarding the agreement for have questions answered by the municipal leaders . In March the subcommittee sent out a Request for Qualifications for an attorney to review the Municipal Cooperative Agreement . Submitted By: Judith C . Drake , PHR , Human Resources Manager 48 Town of Ithaca Code Enforcement Monthly Report 3/1 /08 Until 3/31 /08 Building Permits BP # Date Value Description fee category 7065 3/4/2008 $ 12 ,280 .00 Remodel bath and install shower stall $60. 00 renovations to residential 7067 3/6/2008 $2 ,000,000 . 00 Site work & excavation for Cornell $2 ,000 .00 business Combined Heat & Power Project 7067 3/6/2008 $2 ,0009000 .00 Site work & excavation for Cornell $2 ,000 .00 business Combined Heat & Power Project 7069 3/14/2008 $21 ,500 . 00 Convert library into office space $70 .00 business 7068 3/14/2008 $25,000.00 Finish basement to create apartment - $70 . 00 conversions of use convert from single to two-family 7076 3/14/2008 $9,200.00 12' x 20' garage addition $45.00 additions to residential 7074 3/ 18/2008 $5,000.00 Remove structural wall and replace with $35.00 renovations to LVL in ceiling residential 7071 3/18/2008 $ 160,000.00 Renovations to corridors $550 . 00 business 7073 3/18/2008 $ 1 ,330.00 Suite 20 Serendipity Catering install $25.00 business automatic fire suppression system for commercial cooking operation 7076 3/25/2008 $2500.00 Re-roof garage/office laundry building $25.00 renovations to residential 7075 3/25/2008 $7,000.00 Replace rear exterior deck $45 .00 additions to residential 7077 3/27/2008 $71 ,000 .00 Re-roof existing building $200 .00 business i 7052 3/27/2008 $ 1 ,453,247 .00 New sailing center $2 ,000 .00 business 7078 3/28/2008 $204 ,000 .00 New 3-bedroom ,single-family home with $550 .00 new single-family attached 2-car garage homes 7079 3/28/2008 $36 ,000 .00 Install roof mounted photovoltaic $ 100 .00 renovations to system - 420 sq ft residential Totals $61008 ,057 .00 $7, 775 .00 Tuesday, April 01 , 2008 Page 1 Town of Ithaca Code Enforcement Monthly Report �) 3/1 /08 Until 3/31 /08 Certificates of Occupancy BP # Address Description CO Temp 6866 1117 Teeter Rd 36' x 36' single-story garage 3/3/2008 ❑ 6820 9 Pheasant Ln Remodel kitchen including removal of 3/4/2008 ❑ non-bearing walls 6466 626 Tower Rd New laboratory building See BP #6414 3/4/2008 ❑ 6466 626 Tower Rd New laboratory building , See BP #6414 3/4/2008 ❑ 6466 626 Tower Rd New laboratory building , See BP #6414 3/4/2008 ❑ 6056 167-10 Calkins Rd New single-family home 3/4/2008 ❑ 7047 217 Texas Ln Repair and reinforce existing foundation 3/10/2008 ❑ walls 6829 101 Bundy Rd Install electric baseboard heating units in 3/10/2008 ❑ 2 residential suites 7053 137 Ridgecrest Rd Convert basement into habitable space 3/11 /2008 ❑ 6327 189 King Rd E New 4 bedroom single family home with 3/18/2008 ❑ attached 3 car garage 6666 29 Renwick Heights Rd Change staircase 3/18/2008 ❑ 7010 116 Homestead Cir Construct 200 + sq ft room addition and 3/19/2008 ❑ deck 7005 109 Woolf Ln 256 sq ft addition to single-family home 3/27/2008 ❑ 7049 950 Danby Rd Construct wall between Suites 205 & 208 3/28/2008 ❑ in office tower Complaints Date Address Complaint Type _ __ Disposition 3/5/2008 1319 Mecklenburg Rd correspondence Other 3/27/2008 147 Whitetail Dr zoning use Pending 3/27/2008 218 Eastern Heights Dr water/sewer/septic Other 3/6/2008 142 Lexington Dr building code Abated Existing Building CO Tuesday, April 01 , 2008 Page 2 r Town of Ithaca Code Enforcement Monthly Report 3/1 /08 Until 3/31 /08 Date CO Type 3/18/2008 7140 R-2/13 (zoning allowance ex Field Visits Building Code 61 Complaint/Investigation 5 Fire Safety 5 Fire Emergency 0 Total 71 Tuesday, April 01 , 2008 Page 3 0410212008 TOWN OF ITHACA 10:47 : 08 B2111 - B2111 Transaction Report For the period 03 /01 /2008 through 03 /31 /2008 4 Type Date Comment Name Quantity Fee B2111 1 . BP 03/04/2008 24-3-2.412 CMC 1 550.00 2 . BP 03/04/2008 24.-3-2.412 CMC 1 45 .00 3 . BP 03/06/2008 39. 1 - 1 . 2 UPSTATE MILLWORK 1 45 .00 4 . BP 03/06/2008 72.4 - 12. 7 BELTON, NICK AND 1 60.00 KAREN 5 . BP 03 /06/2008 24. -3 -3 . 1 STRAWBRIDGE & JAHN IN 1 70 . 00 6. BP 03/ 14/2008 24.- 1 -32. 2 AMICI, RON 1 550 .00 7 . BP 03/ 17/2008 70.- 10-33 TRI-COUNTY 1 35 .00 REMODELERS 8 . BP 03/20/2008 63 . 4 -5 CORNELL UNIVERSITY 1 29000. 00 9 . BP 03/21 /2008 61 : - 1 -8. 17 LAKE, THOMAS 1 45 . 00 IO . BP 03/21 /2008 70.4 - 12 CALDWELL, DAVID 1 45 .00 I1 . BP 03/21 /2008 32. -2-3 . 22 PERRI, SUSAN 1 200.00 12 . BP 03/24/2008 71 .- 1 - 11 .62 HOOKS, EDWARD 1 200 .00 13 . BP 03/24/2008 41 .- 1 -30. 2 ITHACA COLLEGE 1 15000 .00 14 . BP 03 /25/2008 68 . - 1 - 12. 2 CORNELL UNIVERSITY 1 200 .00 15 . BP 03/25/2008 41-2-8 MONKEMEYER, EVAN 1 25 .00 16. BP 03/26/2008 71 . 5-3 DEWEY, GRETA 1 60 .00 17 . BP 03 /27/2008 24.-3-2.412 CAYUGA MEDICAL 1 155 CENTER 18 . BP 03/28/2008 44.- 1 -4. 36 COVE/MONTGOMERY 1 6 CROWN CONST 19 . BP 03/28/2008 72. - 1 -23 BUSTAMANTE, CARLOS 1 60 .00 20 . BP 03/31 /2008 70.40- 1 . 8 SEPCO INCORPORATED 1 35 .00 20 59440.00 21 . OP 03/07/2008 35 .4 - 19 GRAYHAVEN MOTEL 1 150 .00 22 . OP 03/ 10/2008 47. - 1 - 11 . 3 CODDINGTON RD 1 100 .00 COMMUNITY CENTER 23 . OP 03/ 10/2008 26.-4-6 ALBRO, CYNTHIA 1 50.00 3 300.00 Total Sales 23 59740.00 Page: I 0410212008 TOWN OF ITHACA 08 : 08 : 34 B2110 - B2110 Transaction Report For the period 03 /01 /2008 through 03 /31 /2008 Type Date Comment Name Quantity Fee B2110 LZBM 03/06/2008 63 .4 - 11 CU DILMUN HILL FARM 1 100 .00 DEER FENCE 2 . ZBM 03/ 13/2008 43 . - 1 -4 ITHACA COLLEGE 1 100 .00 2 MAO Total Sales 2 200.00 Page: l is Town Engineer' s Report for April 7, 2008 Town Board Meeting EARTH FILL PERMITS Enforcement activity is continuing on tax parcels 26. -4-2, 26. 4. 3 . The property owner has submitted a plan and application for a driveway and crossing of Williams Glen Creek. The Town Engineer has reviewed the plan and has asked for additional supporting documentation prior to processing the application. Enforcement Activity is continuing for excavation and fill in excess of 50 cy for Tax parcel 56. 4- 1 .22. The Owner has prepared revised subdivision plans and the Planning Board has approved the proposed restoration plan. The Plan has been reviewed by the Zoning Board and a fill permit has been approved. The work on the remediation plan will commence as soon as weather permits with planting of trees and permanent cover. WATER PROJECTS Trumansburg Road Water Main Replacement The water main is now in service and the contractor has completed all water services to the new main. The abandonment of a section of the old water main south of the Bundy Road intersection is scheduled for April. Final site restoration will also be completed in April. Hanshaw Road Water Main Replacement LRS Excavation has completed installation and testing of the new water main and the Main is in service. The Contractor started changing service connections in March and the work is nearing completion. The final connections of the new main to lateral mains will be completed in April allowing abandonment of the old water main. East Shore Drive Water Main Replacement Preliminary design is underway for the replacement in the Town of Ithaca and a section of water main on East Shore Drive in Lansing. The engineering department will develop an agreement to be reviewed by the Public Works Committee before bringing it to the Town Board for approval to do this work for Lansing at their cost . The project is more complicated than most water main replacements because the new water main has to be located where the existing pipe is, which will require a temporary bypass water line to serve the properties on east shore drive. The project will also include two side loops to serve the cottages on the lake side of the railroad tracks . SEWER PROJECTS Joint Interceptor Sewer Projects The Town Engineer is reviewing the 5 year capital plan for interceptor sewers with the City of Ithaca Staff. The City of Ithaca has issued a construction contract for renovation and upgrades to the sewer flow monitoring stations located at the city/town line. Work on the project will start as weather conditions permit. TOWN ENGINEERS REPORT 4/7/2008 STORM WATER MANAGEMENT The Town Engineers office has continued the evaluation of the drainage surveys that were sent to all residents and properties in the northeast area of the Town of Ithaca. Response to the survey was very high with over 400 surveys returned of the 620 survey letters sent out. The engineering staff is using the ArcGIS software to map the reported problems and a preliminary report was presented to the public works committee in March. A detailed report and work plan to address the. drainage concerns will be presented to the Public Works Committee in April, DEVELOPMENT REVIEW WESTVIEW SUBDIVISION The Engineering staff is monitoring the sediment and erosion control program for the site. The Phase 11 additional erosion control measures have been installed and are functioning. CONIFER VILLAGE (Linderman Creek Phase 4) Building Construction is underway and Sediment and erosion controls are being monitored . HOLLY CREEK Engineering staff is continuing to monitor the Storm Water Management system. Town staff is waiting for record drawings and deeds prior to acceptance of the road and utilities. COUNTRY INN & SUITES Sediment and erosion controls are being monitored for the site. Final restoration of the site needs to be completed. CORNELL COMBINED POWER AND HEAT PROJECT AND SERVICE YARD IMPROVEMENTS The engineering staff has reviewed the stormwater management plan for the project and is monitoring the sediment and erosion control measures . Town Engineer's Report April 7, 2008 Daniel R. Walker Page 2 4/2/2008