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HomeMy WebLinkAboutTB Minutes 2007-10-15 Regular Meeting of the Ithaca Town Board Monday , October 15 , 2007 AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Legislature 4 . Report of City of Ithaca Common Council 5 . Report of Fire Commissioners 6 . 6 : 00 p . m . - Persons to be Heard and Board Comments 7 . 6 : 15 p . m . - Leslie Jones , Southern Tier Mitigation Project — Courtroom use for Teen Court 8 . 7 : 00 p . m . - Public Hearing regarding agreement for Babcock Property and transfer of money from the reserve fund 9 . Consider approval of and transfer of funds from the Open Space Reserve Fund for an agreement with Fingerlakes Land Trust , Tompkins County and Cornell University regarding the Babcock Property 10 . Supervisor' s Presentation of Town of Ithaca 2008 Tentative Budget 11 . Board Discussion of Town of Ithaca 2008 Tentative Budget along with discussion , consideration and action on Agency requests and /or vendor cost changes 12 . Discussion and Consider Adoption of Town of Ithaca 2008 Tentative Budget as the 2008 Town of Ithaca Preliminary Budget 13 . Consider Personnel Committee ' s recommendation of cost-of-living adjustment to the 2008 wage scale 14 . Consider recommendations ) from the Personnel Committee 15 . Consider authorization to hire a consultant to evaluate the natural characteristics of lands near Sapsucker Woods UNA 16 . Consider consent agenda a . Town Board Minutes Final - October 10 , 2007 Page 1 of 3 b . Town of Ithaca Abstract 17 . Report of Town Committees a . Agricultural Committee b . Agricultural Land Preservation Committee C . Capital Projects and Fiscal Planning Committee d . Carrowmoor Committee e . Codes and Ordinances Committee f. Comprehensive Plan Review Committee g . Ethics Board h . Personnel Committee i . Public Works Committee j . Recreation and Human Services Committee k . Safety Committee I . Transportation Committee 18 . Intermunicipal Organizations a . Cayuga Lake Watershed Intermunicipal Organization b . City/Town Shared Services Committee C . City/Town Trail Committee d . Joint Youth Commission e . Lake Source Data Sharing f. Pegasys Oversight Committee g . Recreation Partnership h . Southern Cayuga Lake Intermunicipal Water Commission i . Special Joint Committee ( Sewer) j . Tompkins County Council of Governments 19 . Report of Town Officials a . Town Clerk b . Highway Superintendent C . Director of Engineering d . Director of Planning e . Budget Officer f. Manager of Human Resources g . Network/Records Specialist h . Recreation and Youth Coordinator i . Attorney for the Town 20 . Review of Correspondence a . Village of Lansing , re : Proposed amendments to village zoning law; b . Village of Lansing , re : extension of its Consolidated Water District ( CWD ) by boundary change and notice of intent to be Lead Agency for environmental review ( SEAR) ; Final — October 10 , 2007 Page 2 of 3 C , State of NY Dept . of Agriculture and Markets re : closure of its case file concerning the Department' s review of the Town ' s Zoning Code and its application to Six Mile Creek Vineyard ; d . Tompkins County SPCA Service Report for the month of August 2007 e . Letter from Hollis Erb asking to be reappointed as the alternate member to the Town Planning Board 21 , Consider Adjournment Final - October 10 , 2007 Page 3 of 3 Town of Ithaca Town Board 215 North Tioga Street October 15 , 2007 5 : 30p . m . PLEASE SIGN4N Please Print Clearly , Thank You Name Address f3 V�v 1 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY , OCTOBER 15 , 2007 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , New York PRESENT Supervisor Valentino ; Councilman Burbank ; Councilwoman Gittelman ; Councilman Engman ; Councilman Stein ; Councilman Cowie ; Councilwoman Leary STAFF Karen Billings , Town Clerk ; Susan Brock , Attorney for the Town ; Al Carvill , Budget Officer; Judy Drake , Human Resources Manager; Jonathan Kanter , Director of Planning ; Fred Noteboom , Highway Superintendent ; Dan Walker , Director of Engineering OTHERS Robert S . Romanowski , Fire Commissioner MEMBERS OF THE PUBLIC Krisy Gashler, Ithaca Journal , 123 W . State St. ; William Sonnenstuhl , 206 Winston Dr. ; Ben Boynton , Sr. , Kendal CALL TO ORDER Supervisor Valentino called the meeting to order at 5 : 35 p . m , and led the assemblage in the Pledge of Allegiance . Agenda Item No . 3 — Report of the Tompkins County Legislature No one present to give report. Agenda Item No . 4 — Report of the City of Ithaca Common Council No one present to give report. Agenda Item #5 : Report of Fire Commissioners ( See Attachment # 1 ) Robert S . Romanowski , Fire Commissioner - Report given ( refer to Attachment 1 ) . The report was read aloud and Robert added that at the Firefighter' s Memorial honoring the fallen firefighters last Saturday approximately 30 people showed up ; there will be a medals review sometime in December. Town Board Members comments and questions : Councilman Engman asked for clarification on the 3 % increase over last year' s budget , with an 8 % net total increase . Mr. Romanowski explained that there were four scenarios : - 1 % ; 1 % ; 3 % and the ' sky' s the limit' . The [ Ithaca] Mayor took the 3 % increase scenario ; subtracted some and added quite a bit to it . The net amount , using that scenario on the final figure , increased the budget by 8 % . Bob further explained that 3 % is added or subtracted across the Approved on November 8 , 2007 Pagel of 40 board , by either adding or subtracting from the regular [budget] line items ; netting out with an actual 8 % increase . Councilman Engman interpreted from Mr. Romanowski ' s explanation that an additional 5 % was added to the base 3 % , and asked if that additional 5 % was factored in for the two ( 2 ) new firefighters . Supervisor Valentino explained that the two new firefighters are for half a year. They will not be hired until July. Mr. Romanowski explained that the total amount of increase is for needed items - equipment , and half salary of the firefighters . Supervisor Valentino asked Budget Officer Carvill to explain the total increase and how it affects the bottom line . She wanted clarification as to whether or not the property tax would need to be increased this year. Mr. Romanowski said that as soon as he has the actual budget numbers , he will forward them to the Town . He said that upon his meeting with the Chief, he will have more information . Councilman Stein wanted clarification on the ' sky' s the limit' budget , asking what that increase was . Mr. Romanowski said it was probably a 12 % to 15 % increase in the bottom line . Councilman Stein asked Mr. Carvill and Supervisor Valentino to explain how the budget can increase 8 % without an increase in the property tax rate , stating that if we' re paying a third , why doesn 't our third go up ? Supervisor Valentino stated that it does [go up] . Councilman Stein wanted to know where the money comes from then and wanted to know how we keep from passing that on to the taxpayers . Supervisor Valentino explained that the Town has a fund balance . On fire protection contracts , she said that we do not need to carry budget fund balance . Steve Thayer, of the city , works closely with us . Councilman Stein asked for a fund balance final balance after taking out the fire protection payment Mr. Carvill responded that there would be approximately $ 3 , 000 . He said that we would be utilizing our entire fund balance . $ 123 , 000 was appropriated of the excess in the balance to meet the 3 % increase . Councilman Stein stated this was not prudent , especially if it is going up by 8 % . Approved on November 8 , 2007 Page 2 of 40 Supervisor Valentino stated that it was not going up by 8 % ; this is not the percentage that we got from Steve [city of Ithaca] . Councilman Stein stated that without the numbers in front of him right now he can 't fully understand , but he said to Mr. Romanowski that it is not 1 /3rd of 8 % it is 8 % of a third . He said that it does not make sense to use fund balance to keep that number down . He believes that a fund balance should be used for unusual circumstances ; adding two firefighters is not an unusual circumstance . Mr. Carvill explained that in the past , when the city of Ithaca added new firefighters , the cost of equipment and the firefighter for a full year was $ 66 , 000/firefighter. He said , if we' re talking about a half year for two firefighters , the cost is $66 , 000 . In the contract it reads that anything in excess of $25 , 000 for capital equipment and purchases and or adding firefighters , must come to the Town Board for approval . He advised the board members that just because the Ithaca Common Council can pass on it does not mean that we will pay for it . It' s up to the Town Board ; that' s what is in the contract , and cautioned that consideration has to be taken as to effect . In budgeting for this year , we simply took last year' s contract amount and increased it by 3 % across the board . That 3 % , at the time that we did that , did not include this additional amount for firefighters . We retained and kept the fire tax rate at $ 3 . 74 by utilizing accumulated fund balance , which had been accumulated through interest earnings , and a small amount of money which had been earned through Real Property tax assessments for the prior years . That was an accumulated fund . Now it' s the Board ' s decision , if the Board would like to consider , raising that fire tax to meet any potential future expenses . Councilman Stein said he does not believe it is prudent to raid the reserve for this . Supervisor Valentino stated that we do not have the final numbers . She further explained that it is important to bring on two new firefighters . Then she stated that according to the Comptroller' s Office we should not be carrying fund balance , or at least not very much of one , on contracted services , because you contract/pay out for one year. Discussion between Councilman Stein and Supervisor Valentino . Mr. Carvill explained that it is fair to say that once we bring on two new firefighters in next year' s [2009] budget , we do not have enough accumulated surplus to keep the tax rate at the same amount . Councilman Stein asked Mr. Carvill how much the fund balance was last year. Mr. Carvill replied , approximately about $ 128 , 000 . Councilman Stein stated that he would be happier if it [fund balance] were kept closer to that level . i Approved on November 8 , 2007 Page 3 of 40 Mr. Carvill stated that then the discretion becomes an equation of $ 125 , 000 to the MR sliding tax scale in our budget in order to derive a tax rate . Mr. Romanowski responded that it would fall directly on the fire tax . Mr. Carvill agreed . Mr. Romanowski ' s discussion was complete and he said that as soon as the [city] budget numbers are available , he will bring them to the board . Councilwoman Leary thanked Mr. Romanowski for the printed notes and Mr. Romanowski responded that they were presented to all Board Members courtesy of the Town Clerk . Councilwoman Leary asked about the carbon monoxide detectors listed on the report and asked if that implied WalMart asking for a grant or giving a grant? Mr. Romanowski said that WalMart donates , just like Wegman ' s . WalMart has volume purchasing price levels and the between them and the Community Foundation they donate to members of the community. Mr. Romanowski stated that WalMart and Wegman ' s are very civic minded and they donate things to the community . Town Board Members thanked Mr. Romanowski for his report. Agenda Item No . 6 - Persons to be Heard and Board Comments Supervisor Valentino mentioned the SEQR review received from the Town of Ulysses stated they will be the lead agency and that it is in the Communications folder. This goes to the planning staff. Supervisor Valentino received another memo , and passed it around regarding the Recreational Partnership on October 23rd from noon to 3 : 00 p . m . will be holding a retreat to work on the work plan for next year. She said that she is supposed to be the alternate there , and has been filling in quite a bit and asked the other board members for relief; asking Councilwoman Gittelman and Councilman Cowie if they could make it to that meeting , and if they cannot and other board members are interested in stepping up and helping out with that it would be greatly appreciated . Supervisor Valentino reminded everyone about Dani ' s event this coming Thursday , the 18' . Submit check donations to Tompkins County Trust Company , and signify for Dani Holford . Dani will be returning to work on the 22nd , and we ' re hoping for the best for her. Councilman Burbank asked if there was any news on the Time Bank? Ms . Judy Drake responded that we have not had to tap into it yet. Approved on November 8 , 2007 Page 4 of 40 Councilman Burbank discussed an upcoming event [November 3rd] at Tutelo Park related to Climate Change , called " Step It Up — Who ' s a Leader?" , stating that is not in the agenda packets , but placed on the Consent Agenda . Supervisor Valentino - Straw vote : to place this item on the Consent Agenda in order to waive the $ 100 Park Use Fee . Unanimous — yes . Supervisor Valentino talked about the SPCA dog contract and the Council of Government' s upcoming meeting to jointly work together to come to a resolution . They decided to put together a small committee to meet with some of the SPCA Board Members and Abigail ( Director) to talk in more detail . That meeting will take place tomorrow morning at 9 a . m . in the County Office Bldg . Supervisor Valentino Is on the committee ; Don Barber; Steve Thayer from the City ; Doug Weicher ( ? ) . The committee will attempt to come to some sort of agreement so that we can work together with the SPCA. Councilman Stein said he was confused at the presentation ( Oct . 4th ) — the humane and legal aspects . I ' m concerned about the Town contributing money to a charity. Supervisor Valentino said , we don 't . Councilman Stein asked about the increase and whether it is due to an increased cost of doing business for the SPCA? He said that he wants to be clear on what we are paying for going forward stating , I do not want to be paying for the costs to support the charitable organization; only the costs involved in providing the service we need. Supervisor Valentino clarified that it would be illegal for us to make a donation . She said that we have a contract the outlines services to be provided . We (The Council of Governments ) are asking them ( SPCA) to provide us more detailed information — their books and finances , so that we know what services we are paying for. Councilman Stein said that a year ago he questioned the finances and never saw a detailed analysis , stating that at this point he would like to see that . Supervisor Valentino acknowledged that they ( Council of Governments ) are asking for that at tomorrow' s meeting . Councilman Burbank stated that the situation is the opposite of what Councilman Stein is discussing , whereby the charitable arm of that agency has been greatly subsidizing and paying for the required mandate service that we are contracted for. They did give us a letter on September 24th describing that the contract has risen — in 1996 it was $21 , 630 ; by 2007 it was down to $20 , 700 . Part of the decrease was because we stopped contracting for cats , which affected it by $ 930 . Essentially, the cost has Approved on November 8 , 2007 Page 5 of 40 remained flat for that whole period and he believes there is some justification for this substantial increase . Supervisor Valentino explained that we used to have a cat contract , and it was jointly agreed by the SPCA and the Town of Ithaca not to fund that anymore , because it was something that the county was doing ( rabies control ) . Councilman Cowie restated that the SPCA has been subsidizing us and made it clear that the Board was not respectful to the SPCA representatives who spoke at the last meeting . Supervisor Valentino agreed that we need to be more respectful to any group that comes before the Town Board . Councilwoman Leary stated that if a group comes before the board with a sense of entitlement and it reflects in the tone ; that is unacceptable . Asking pointed questions is not necessarily disrespectful . Councilman Cowie said that there are substantive questions and there are sharp aggressive tones . End of discussion . Supervisor Valentino reiterated that all municipalities are working together and highlighted the importance of the process . Councilwoman Leary expressed that she was not sure of exactly what the SPCA is looking for by the letter that was sent . Supervisor Valentino asked if there were any Persons to be Heard . Board Comments . Councilwoman Leary asked if we are expecting anyone from the Tompkins County Legislature? No one present . Councilwoman Leary commented about articles in the Ithaca Journal pertaining to Governor Spitzer' s plan to license undocumented immigrants throughout the state and other county government' s policies . She was wondering if Tompkins County had any plans to take a position on that ; hoping that they will support the Governor' s rule . Supervisor Valentino said she understands that the County Clerk will follow Governor Spitzer' s administrative order. Councilwoman Leary wants to urge the County Board to weigh in , and support the Governor. Approved on November 8 , 2007 Page 6 of 40 Supervisor Valentino said that we should call our County Legislators and tell them we want them to do that . Councilman Engman followed up on Councilwoman Leary' s comments , stating that this is a topic that is near and dear to his heart because he works with migrant farmers ( 33 years ) . He explained that one of the issues most apparent was that farmers couldn 't get to work real easy in NYS , and without a license they drove without it ; without a license they did not have insurance . This creates a cascading effect of problems . He hopes the county will support this . He also stated that he is curious how County Clerks are all of a sudden setting policy stating that they [clerks] are to carry out policy and not set it . He wants to support the initiative to give driver' s licenses to those who need them . Councilwoman Leary expressed that it might help if we had a sense of the board and communicated that to the County Legislature . Supervisor Valentino asked if anyone would like to propose a Resolution that we could send to the county. Councilwoman Leary said that she proposes one . Supervisor Valentino asked for a straw vote , asking how many Town Board members would support a resolution ; hearing no negatives she suggested that one be put together. Discussion resulted in asking legal counsel , Susan Brock , to put together a document . Susan Brock asked for clarification on what the board members want covered in a Resolution . Councilman Engman said that the board wants to say that we recognize this as an issue and that we, representing the Town of Ithaca, wish to support the idea that individuals can get driver 's licenses and we urge the County Legislature to support the governor's actions to provide those driver's licenses. Councilman Engman said that he believes these are the elements he would like included in a resolution . Councilwoman Leary would use the word publicly reaffirm . This would help the County Clerk get some definitive guidance , too . Supervisor Valentino said that we can come back to the Resolution and in the meantime , welcome our guests from the Southern Tier Mitigation Project . Agenda Item No . 7 - Leslie Jones , Southern Tier Mitigation Project — Courtroom use for Teen Court ( refer to Attachment #2 ) Introductions : Maggie Zang — senior at LACS ; Kiera Winston — junior at Cascadilla ; Tonika Jones — junior at LACS ; Patrick Booker — junior at IHS ; Leslie Jones with the Approved on November 8 , 2007 Page 7 of 40 Southern Tier Mitigation Project here today to talk about the Green Guerillas . Leslie Jones explained that the group is here today to talk about Youth Court . Leslie explained about The Southern Tier Mitigation Project : It is a local Not For Profit with a Media Arts Center. The young people work with us through Job Link and the Youth Employment Service — year round . We focus on Social Justice issues , but we also have a focus on criminal justice issues and the environment . Leslie said , we think sustainability has a very broad meaning and we are working on helping these teens play more of a leadership role around issues of delinquency and crime . One of the models existing in the US today is Youth Court. The teens will describe this more : Patrick : Judge refers the accused to Youth Court after they admit guilt ; the Youth Court determines consequence ; Tonika : Usually the consequence is community service , or an apology letter; Kiera : Some of the cases we will be handling are assault and misdemeanor. Maggie : Benefits of Youth Court is that the youth does not have a record , and it teaches the youth not to repeat the crime . The program involves teens only : 14- 17 years old who live in the Town of Ithaca and attend the city school district — for now. After awhile they want to reach all of Tompkins County. Councilman Cowie asked how the members of the court are selected to participate and Patrick said it was voluntary . No one is turned down . Leslie added that the schools and agencies that service young people ( Learning Web or 4H ) assist , too . Leslie explained that the idea is a youth development program ; thus we are not talking about bad kids , but kids who make bad choices . We have been in this process since September 2006 . We have spoken with the judges in Family Court (Judges Rowley and Sherman ) and Judges Salk and Klein of Town Court; the DA ; head of DSS ; Probation Department . We' ve gotten the OK ( basically) from all the juvenile justices and also City Court , because we' re talking about going across that 15/ 16 line . All the justices have been very supportive . Now we' re looking for a great place to have court and get more into the nitty gritty of how a referral would be made . There are over 100 courts in NYS ; most courts go from 11 to college age . We will focus on just the city and town of Ithaca as a starting point . Councilman Burbank commented that this sounds like a great program and advocates support and no cost meeting in the Town Hall . His resolution would be on a space available basis , assuming we can work out the schedule as a community service , assuming that the rest of the Board is supportive of that . Councilman Burbank asked about defense counsel for the youth and Leslie said that 92 % of the youth courts throughout the US do not work on an admission process . They do not use a guilt and innocence phase . Thus , With parental consent and consent of the referral agency , if a young person comes in and accepts responsibility for his/her actions we assign them an advocate . Then they work through the process . If the young person refuses to go through the process , they are sent back to the referring agency . Leslie said that these programs cost about $ 50 , 000/year to operate . More information will be passed out . Approved on November 8 , 2007 Page 8 of 40 One of the young people commented : this is not a punitive type of arrangement , we help to sort out the youth ' s life and assist with the larger problems they are having — such as homelessness , etc. Supervisor Valentino learned about this ( youth court program ) four years ago during an Association of Towns session and was quite impressed . She said that she always wanted to bring this program to the Town and thinks it would be great for the Town of Ithaca to offer its room . Supervisor Valentino said to Leslie Jones that this group sounds like a group of young people that is bound to succeed . Councilman Engman asked about training for the advocates and for the jurors : who provides it and how does that take place? Leslie said that a few attorneys in town have helped out , but more information is contained in the paperwork passed out . There will be a recruitment phase and a training phase . ( One night a week commitment . ) The training phase helps them learn about their roles . We were going to ask the juvenile justice attorneys to come in and volunteer to help us with that . Training culminates with a bar exam and a swearing in ceremony , and we' ll get members such as yourselves , involved in doing some kind of official task . There' s training available through the NY Association of Youth Courts , the Federal Government ( OJJDP ) has taken over the Youth Court — that whole national youth court association . There' s a summit in Red Hook in November that I ' m going to go to . There are many resources available to supplement . There are two operating outside of Albany, and they' ve offered us much information in terms of how to get started , things to look out for and things like that . Councilman Stein asked Leslie what she is looking for from the Town Board . Leslie responded , use of this room ( probably) no more than once a week . After school and into the early evening ; for instance a weekday from 4 p . m . to 7 p . m . Councilman Stein asked if we can accommodate that? Supervisor Valentino answered that we have had some internal discussions already, and she' s pretty sure we can accommodate that . Leslie stated that they are thinking of a project start in March 2008 . Young people have to be trained , ahead of actually holding court . National Youth Court Month is September and we would like to actually be taking cases in September 2008 , Timeline : Recruitment in the beginning of the year — January 2008 ; April actual training ; August — getting cases to review. Councilman Stein asked if Leslie would be willing to undertake the responsibility of putting the room back as it was before — picking it up , etc. ? Approved on November 8 , 2007 Page 9 of 40 Leslie said " absolutely. " Yes . Supervisor Valentino said that there would be some rules established . Leslie said that her administrative offices are just down ( Buffalo ) the street , only about a half a block away. The adults will be responsible for making sure everything is in order. Councilwoman Leary asked about our Town insurance coverage — liability and would our rates be affected ? Supervisor Valentino said that she is sure we have plenty of insurance . Counsel Susan Brock suggested organization insurance — the Mitigation Project' s insurance . Leslie said they do have insurance , but is unsure as to exactly what coverage they have . She is confident they can figure it out . Councilman Cowie thinks this is fantastic . He asked if there is an advisory board or an oversight board involved to ( sort of) structure this , look after decisions , etc. ? Leslie responded that Southern Tier Advocacy Mitigation Project has a Board of Directors , and we' ve thought of putting into place an Advisory Board that looks at Youth Court because it involves cross agencies — and it' s a bigger community issue . We' re looking into putting that together and meeting ( perhaps ) on a quarterly basis to see how things are going ; to make suggestions , etc. This is a small program and we have lots of room for change and adaptation . With no more questions , the Town Board moved to the Resolution . Supervisor Valentino wanted to do a straw vote on a sense of support for the Southern Tier Mitigation Project to use the Town Board /Court room for its project . Unanimous vote of approval. Counselor Brock advised that she has the Resolution ready . Supervisor Valentino announced that Susan has the Resolution ready. Counselor Brock read the Resolution : Move : Councilwoman Leary Second : Councilman Engman Discussion — Driver' s Licenses for Illegal Immigrants : Councilman Stein asked , isn 't it true that insurance goes with the vehicle and not the driver? In order to get a registration on a vehicle you have to have insurance , and even Approved on November 8 , 2007 Page 10 of 40 if somebody who doesn 't have a license is driving the vehicle the insurance on the vehicle covers the . . . isn 't that correct? Dan Walker answered that most insurance companies ask for a listing of the drivers who will be driving the vehicle , and if you ' re not listed on that list , and you ' re more than an occasional driver or not a family member with a valid license , then that insurance doesn 't have to cover that . That' s why you have such a high fee for uninsured motorist on your insurance . Councilwoman Leary asked if we should include a note about driver' s licenses insuring competency and safety of the driver, because that' s another concern . It' s a larger public concern that you don 't want to have people who cannot pass a driver' s test driving a vehicle because they' re not allowed to even apply for one . There' s a public safety benefit to that , too . Supervisor Valentino asked , do you want to add that? Mr. Carvill asked a question about issuance of a driver' s license without a social security # , explaining that a social security # follows Americans to pay income taxes and make contributions to the community and federal services , asking how we track that , because a number of immigrant workers are paid under the table . How do we monitor contributions in terms of tax dollars? Councilman Engman said that in most places where the illegal immigrant is working , the worker still pays income tax , social security ; the thing is that without a valid social security number they' ll never get it back ; so in effect it provides a subsidy to the rest of us . They' re helping our social security system ; they' re helping income tax ; but they will never get a tax refund ; they' ll never get the social security . Councilman Engman further explained , the other reason this is such a human rights issue is because oftentimes a police officer in Upstate NY will stop someone for driving while Hispanic, they stop anybody who looks different than anyone else in the community. Part of the reason for having eligibility for driver' s licenses is because those individuals have some recourse when they' re stopped . Susan Brock read aloud a new version of the Resolution . Discussion between Councilwoman Leary , Councilman Cowie and Councilman Burbank about need to add language about safety issues that will benefit everyone . Councilman Engman agreed that the safety issue needs to be addressed as a separate "Whereas" , stating : Whereas, the opportunity to take the courses and be educated will create a safer and better driver. Councilwoman Leary added , to the benefit of all. Councilman Stein expressed his disapproval over the haste in producing this Resolution , adding that mistakes can prove embarrassing . He asked to hold off for another month . Approved on November 8 , 2007 Page 11 of 40 Councilman Engman said there is some urgency. He urged a vote . Supervisor Valentino asked for another read of the Resolution . Final , amended Resolution read . TB RESOLUTION NO , 2007= 168 : Resolution Supporting Undocumented Immigrants ' Ability to Obtain NYS Driver' s License Whereas , undocumented immigrants in New York State currently can not obtain driver' s licenses because they do not have social security numbers , and Whereas , undocumented immigrants often drive without driver' s licenses , which means they do not have automobile insurance , and Whereas , the opportunity to apply for and pass the New York State driver' s test benefits both the applicant and the public at large by ensuring a minimum standard of proficiency , and Whereas , Governor Spitzer recently announced a policy , effective December 1 , 2007 , to allow individuals to obtain driver' s licenses by producing a foreign passport , and Whereas , the Town of Ithaca Town Board supports the concept that all immigrants should be eligible to obtain driver' s licenses , and Now, therefore , be it Resolved , that the Town of Ithaca Town Board affirms its support of Governor Spitzer' s policy , and be it further Resolved , that the Town of Ithaca Town Board urges the Tompkins County Legislature to likewise publicly affirm its support for Governor Spitzer' s policy. Supervisor Valentino asked for acceptance of the amended change ; next the Resolution was moved and seconded . MOVED : Councilwoman Leary SECONDED : . Councilman Engman VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , abstain ; Councilman Cowie , aye ; Councilwoman Leary , aye . Approved on November 8 , 2007 Page 12 of 40 Councilman Stein stated that he abstained because he did not understand the situation and was unwilling to vote on it because he is confused by it . Discussion : Councilman Cowie wanted to know if the monthly Fire Department report is necessary asking , is it a required aspect of our contract? Supervisor Valentino responded that it is not . Councilman Cowie said that perhaps we are getting too much information ; he suggested compressing the information into a more substantive report that is given with less frequency. Councilman Stein added his support to Councilman Cowie Is suggestion , stating that the report is not entirely useful and not consistent with the amount we pay for fire protection . ; further , with fire protection being one of our major expenditures , Councilman Stein said that he has a lot more information about almost everything else we vote on than he has about fire protection . Councilman Stein believes that we should think about how we want to interact with the fire department and the fire protection because at present he does not think it is sufficient . Supervisor Valentino volunteered that the written information is fine and Councilman Cowie responded that compiling that into a quarterly report would provide a sense of what is happening , instead of how many smoke detectors they got from WalMart . Agenda Item No . 8 - Public Hearing regarding agreement for Babcock Property and transfer of money from the reserve fund ( refer to Attachment #3 ) Supervisor Valentino opened the public hearing at 7 : 00 p . m . The Town Clerk had proof of posting and publication of the public hearing notice . With no members of the public interested in speaking , Supervisor Valentino closed the public hearing at 7 : 01 p . m . and brought the matter back to the board . Agenda Item No . 9 — Consider approval of and transfer of funds for the Open Space Reserve Fund for an agreement with Fingerlakes Land Trust, Tompkins County and Cornell University regarding the Babcock Property. Councilman Engman wants to enthusiastically move the Resolution ; Councilman Burbank seconded . Discussion : Supervisor Valentino stated her concerns about the legality of taking money and feeding the fund of a non- profit organization over property which the town will have no ownership , and with most of the property not within the boundaries of the Town of Ithaca . She also had a couple of comments about the agreement : On the recitals , on " D" , the part that says to the greatest extent possible is worrisome , stating that she would leave out to the greatest extent, and just say , remaining natural area for the benefit of the people of the Town of Ithaca and Tompkins County , because , she asked , how do we define greatest extent? Approved on November 8 , 2007 Page 13 of 40 Councilman Stein suggested removing that clause , stating to the extent possible . Supervisor Valentino agreed that would be helpful . Supervisor Valentino stated that she is still uncomfortable with the document , " particularly because this whole thing was done and put in place and then , afterwards , the county and the town were asked to donate $20 , 000 each to replenish the fund of the land trust ; not to buy the property , because they had already bought it , or not to have ownership of it in any way , which we don 't , and in my mind and I talked with some of the folks at the Association of Towns , and they agree that that would be an improper use of our taxpayers funds . Most of this land is not in the town Ithaca . If we go through the whole litany of having the town of Ithaca take ownership to this land , we would wind up with a large parcel of land " that is not within the town ' s boundaries . Councilman Engman stated that he is an advocate for this agreement . He said that the town was approached at a very reasonable level many months ago . He also said that the town passed a resolution many months ago [in effect] agreeing , in principle , to do this . The only thing that remained was to get an agreement acceptable to our attorney. He said that he would caution against changing anything in this agreement because it is a four- party agreement . He said that it is a great Intermunicipal and Interorganizational agreement that has been very carefully put together. Any alterations to the document would set off another whole round of changes with the other organizations involved . He said that the town will gain through this agreement because we will have permanent public access for the people of the town of Ithaca ; it will also provide a trail connection that is very important to our future . He offered that we' re already spending a half million dollars on a trail with a bridge that `goes to nowhere' . Councilman Engman said that he believes that we ' re getting a pretty good deal because we do not have to do anything ( maintenance , policing , cleanup ) , outside of bur $20 , 000 commitment . Supervisor Valentino said that she is not pressing the issue , but that she just wanted to make her statements so that they go on the record . Councilman Stein said that Supervisor Valentino has raised an issue that deserves recognition . He said that the issue of the gift clause comes up a lot and this is another example of it . He asked legal counsel , Susan Brock , if she sees a problem with the stricture of the town giving gifts to another non governmental organization ( s) and secondly , is there a problem with the town owning land in another town ? Counsel Brock said there is no problem . She explained : Firstly , this is not a gift . The town is receiving value for its payment ; it is receiving the permanent access to the portion of land that contains the Fingerlakes Trail . It is also receiving the ability to take title to the land in the future , should certain events occur. The way that the deed was originally worded , the land could go back to Cornell University, if certain events occurred , and if Cornell felt the land was no longer worthy of being preserved as open space Cornell could do with the land whatever it wanted to do . That right is now writ and diminished because , should certain events occur, the town stands in line to take the property — to take title to the property ; if the town doesn 't want it , Tompkins County has the right , and if Tompkins County doesn 't want it , New York State has the right . Only if all three public entities do not wish to take title it could then go back to Cornell . Approved on November 8 , 2007 Page 14 of 40 Councilman Stein asked Counsel Brock if we incur any liability by the process of doing this , or accidents that happen on that land ? Counsel Brock said no , because the town is not the owner of the property and stated , the second question you asked (to Councilman Stein ) insofar as a prohibition , a problem with the town owning a property in another town — because this agreement is not . . . " I don 't think that would be a problem at all . " She said that right now the town is not getting title . Only if the various contingencies occur , would the town take title . It is adjacent to the town parcel and as long as you can show a benefit to the residents of the town , it would be appropriate for the town to hold that as open space . Supervisor Valentino said that she did not want to belabor this , she only wanted to get her own comments on the record . She said that Susan Brock has spent a long time on this and has done probably the best job that can be done . Supervisor Valentino said that she is just very concerned in her own mind . Councilwoman Leary referred to the Town Hall , asking "don 't we already own property outside the town of Ithaca ?" Supervisor Valentino responded that this [Town Hall ] is the town , and yes we can own property outside the town . It is not illegal to do that . Supervisor Valentino called for a vote , stating that the motion has been [already] made and seconded . TB RESOLUTION NO , 2007- 169 : Resolution Approving Babcock Parcel Natural Area Agreement With The Finger Lakes Land Trust, Cornell University And Tompkins County WHEREAS , Cornell University awarded the Finger Lakes Land Trust , Inc . a grant in 2006 for the purchase of natural areas of ecological significance in Tompkins County . The terms of the grant are contained in an agreement entitled " Natural Area Acquisition Fund Agreement , " dated June 5 , 2006 (the Grant ) , and WHEREAS , by the terms of the Grant , the deeds for any areas purchased with the proceeds of the Grant were required to contain a provision whereby title to the property would be transferred to Cornell University if any of certain enumerated contingencies occurred , and WHEREAS , in October of 2006 , the Finger Lakes Land Trust purchased from Babcock Enterprises , L . P . , a tract of land containing all of Town of Ithaca Parcel #35 . - 1 - 7 . 22 and a portion of Town of Newfield Parcel #4 . - 1 -23 . 2 (the " Babcock Parcel " ) . The Babcock Parcel has a large amount of frontage on Cayuga Inlet , and its preservation as open space and a natural area will protect the water quality of Cayuga Inlet. Preservation of the Babcock Parcel will also add to the connected series of properties in the area that are preserved as open space , which properties include Buttermilk Falls State Park , Approved on November 8 , 2007 Page 15 of 40 Cornell University property used by Cornell Plantations , property owned by the Finger Lakes Land Trust as a nature preserve , and property protected by the Finger Lakes Land Trust through one or more conservation easements . WHEREAS , in order to purchase the Babcock Parcel , the Land Trust used Grant money and also some of its own funds , with the expectation that these funds would be reimbursed by other sources after the closing , and WHEREAS , the deed for the Babcock Parcel inadvertently did not contain the reversion provisions required by the terms of the Grant . At the time that the Finger Lakes Land Trust was taking steps to correct that omission , the Finger Lakes Land Trust asked the Town of Ithaca and Tompkins County for funds to be applied to the purchase of the Babcock Parcel , and WHEREAS , the Town of Ithaca and Tompkins County objected to a reversionary term of the Grant that allowed the Babcock Parcel to be transferred back to Cornell University to be held for any purpose or disposed of under certain circumstances , and WHEREAS , the Town of Ithaca and Tompkins County also wanted to assure public pedestrian access in perpetuity to the portion of the Babcock Parcel containing the Finger Lakes Trail , which is an important connector between trails in Buttermilk Falls State Park and the proposed Black Diamond trail , and WHEREAS , the Town of Ithaca , Cornell University , the Finger Lakes Land Trust , and Tompkins County have negotiated the attached Agreement , which assures that the Babcock Parcel will , to the greatest extent possible , remain as open space and a natural area for the benefit of the residents of the Town of Ithaca and Tompkins County , by providing for the transfer of the Babcock Parcel to the Town of Ithaca or Tompkins County in the event that neither the Finger Lakes Land Trust nor Cornell University can , or want to , hold the Babcock Parcel as a natural area , and WHEREAS , the attached Agreement also assures public pedestrian access in perpetuity to the portion of the Babcock Parcel containing the Finger Lakes Trail , and WHEREAS , the Town of Ithaca has the authority to enter into the attached Agreement pursuant to General Municipal Law Section 247 and Town Law Section 130( 15 ) , and WHEREAS , pursuant to the New York State Environmental Quality Review Act (" SEQRA" ) and its implementing regulations at 6 NYCRR Part 617 , it has been determined by the Town Board that approval of this Agreement is a Type II action because it constitutes " routine or continuing agency administration and management , not including new programs or major reordering of priorities that may affect the environment , " and thus approval of the Agreement is not subject to review under SEQRA, and Approved on November 8 , 2007 Page 16 of 40 WHEREAS , payment for the Town of Ithaca ' s contractual rights pursuant to the attached Agreement is to be provided and appropriated from the Town ' s Park and Open Space Cash Reserve Fund , THEREFORE BE IT RESOLVED , that the Town Board hereby approves the attached Agreement and authorizes the Town of Ithaca Supervisor to execute this Agreement on behalf of the Town , provided that the Agreement contains substantially the same terms as those in the attached document and are in a form approved by the Attorney for the Town , and BE IT FURTHER RESOLVED , that the Town Board approves , authorizes and directs the Town Budget Officer to appropriate Twenty Thousand Dollars ( $20 , 000 . 00 ) from the Park and Open Space Cash Reserve Fund and forward such payment to the Finger Lakes Land Trust , Inc. MOVED : Councilman Engman SECONDED : Councilman Burbank Roll Call Vote : Supervisor Valentino , nay Councilwoman Leary , aye Councilman Cowie , aye Councilwoman Gittelman , aye Councilman Burbank , aye Councilman Stein , aye Councilman Engman , aye Motion carried . 10 . Supervisor' s Presentation of Town of Ithaca 2008 Tentative Budget Tabled discussion and moved on to Agenda item No . 15 . 15 . Consider authorization to hire a consultant to evaluate the natural characteristics of lands near Sapsucker Woods UNA ( refer to Attachment #4 ) Councilman Engman and Councilman Stein were on the committee . Councilman Stein gave a short presentation . Councilman Stein said the committee sent out approximately eighteen ( 18 ) requests for qualifications ( RFQ ) and received six responses ; the committee met and went through the six responses . The [bid ] range was approximately between $ 10 , 000 to $50 , 000 . Councilman Stein said the committee settled on two of the five as being firms we should consider seriously ; the other four were rejected for various reasons — two because the pricing was too high and another because the proposal didn 't seem to adequately address the project ; the other had various things wrong . Councilman Stein went on to say , the two proposals we wound up with , Sterns and Wheeler, which is a large consulting firm specializing in ecological consulting , with several headquarters around the east , and the other is a small concern run out of Approved on November 8 , 2007 Page 17 of 40 Ithaca . We decided to interview the two . The interviews were very detailed , where we discussed exactly what we were going to do . The prices were comparable ( $ 3 , 000 difference) — one was $20 , 000 the other was $ 17 , 000 . In the end we came to the conclusion that the smaller company had a lot of experience with the ecology of the region , that this was the one that we should go with . So we are recommending that we hire LeCain Environmental Services , Inc. (further referred to as LeCain ) to carry out this job . Supervisor Valentino said that even though she was not at this morning ' s meeting , she agrees with the selection committee' s choice of vendor. Councilman Cowie asked if this group can get up to speed quickly? Councilman Stein said yes . Supervisor Valentino said that LeCain said they can get started almost immediately and do the final details of the contract later. Supervisor Valentino called for a motion . Councilman Stein moved the selection and Councilman Engman seconded . Supervisor Valentino called for further discussion : Councilwoman Leary asked about the advantage of one firm over the other. Councilman Stein said that LeCain ' s actual knowledge was better. Councilwoman Leary said that Stearns and Wheeler know the area , too . Councilman Stein said that LeCain ' s actual knowledge of the floral and fauna of the region was important . Their team of four or five people has one person in particular on the team who has been named as being quite good at doing this sort of thing . He is good at looking at floral and fauna of the area . This is not to say that Sterns and Wheeler could not do that ; they just do not have the detailed experience with the floral and fauna of Tompkins County. Stearns and Wheeler is good with wastewater . Councilwoman Leary said that Sterns and Wheeler has knowledge , too . Councilwoman Leary concluded and asked for confirmation about the more important aspects of the contract , stating that the ( incoherent) aspect of the contract was not as important as the fauna( ? ) Councilman Stein said the corridors , buffer zones that kind of thing was of more importance . Councilman Cowie asked that this be an absolutely neutral contract and Councilman Stein said that this group is not involved in advocacy , as far as I know. Supervisor Valentino said that we have had some contact with this group through Ithaca College when we worked on the conservation zone there and asked Jonathan Kanter for confirmation . Jonathan confirmed and said that some of the people associated with this firm worked for Ichthyological Associates in Ithaca and they did a very good job on natural habitat study together. Approved on November 8 , 2007 Page 18 of 40 Supervisor Valentino called for a vote ; Mr. Kanter wanted to clarify some of the financials and suggested that the board authorize the addition of up to $ 15 , 000 to cover the 2008 portion of the study. He said that they can find the funds to cover the 2007 portion , but the 2008 portion will need up to $ 15 , 000 to cover. He asked to have that further resolved portion at the end of the resolution . Mr. Kanter also stated that Mr. Carvill created a new budget line so that we can more easily track the study . Mr. Carvill responded that he creates it to the chart of accounts ( new account code called the Sapsucker Woods Consulting ) . Supervisor Valentino asked Counselor Brock if it is alright to add that number later, and Counselor Brock asked Mr. Carvill for clarification . Mr. Carvill replied that the budget line B0405 would be created . Counselor Brock asked for clarification on the name and , after some discussion , it was changed to Northeast Environmental Study. Counselor Brock asked for clarification on the budget line for the 2007 portion of the study , asking if the B0406 line would be used and Mr. Carvill responded that the 405 line would be created and appropriate money from the 110 and 406 , and he needs the specific dollar amounts from Mr. Kanter that were appropriated from each of those budget categories . Supervisor Valentino said that we will do all that when we do our budget transfers later. Mr. Carvill asked for a point of clarification — the board is acting on the 2007 fee ; the board is also aware that they are adding a $ 15 , 000 budget line to the Tentative Budget without discussing the budget ability to pay for that . Supervisor Valentino said yes . Mr. Kanter said that is what he wants to discuss as part of the previous item . Supervisor Valentino called for a vote . TB RESOLUTION NO . 2007- 170 : Authorization to enter into contract with a Biological/Ecological Consultant to evaluate the natural characteristics of certain parcels in and around the Sapsucker Woods Unique Natural Area WHEREAS, the Town Board wishes to retain the services of a biological/ecological consultant to evaluate the natural features and the biological and ecological qualities of lands in the northeast part of the Town of Ithaca , located in or adjacent to the Sapsucker Woods Unique Natural Area , specifically Tax Parcel Nos . 70- 10- 3 . 5 , 73- 1 - 2 . 2 , 73- 1 -8 . 1 , and 73- 1 -8 . 22 totaling approximately 79 acres , and to formulate recommendations regarding possible protection of these lands to determine whether ( 1 ) conservation zoning should be extended to the undeveloped above- referenced properties , ( 2 ) revisions to the Comprehensive Plan and Park , Recreation & Open Space Plan , as they relate to these lands and conditions found on these lands , are appropriate , and ( 3 ) other zoning mechanisms or code revisions should be implemented to protect the natural features on these lands ; and Approved on November 8 , 2007 Page 19 of 40 WHEREAS , a Request for Qualifications was prepared and sent to numerous individuals and firms who provide biological /ecological services , and requested information including : • Statement of the firm ' s qualifications , demonstrating that the firm has the appropriate background , experience , staff and technical capabilities to adequately provide the services ; • A narrative statement including a description of the firm' s proposed approach to providing the range of requested services ; • The names and resumes of the project manager and key personnel who would provide the services to the Town of Ithaca , along with their background , experience , and qualifications ; • A listing of similar services ( including the sources of funding ) performed by the project manager and key personnel over the past five years ; • Hourly billing rate of the project manager and key personnel who would be providing the requested services , and standard billing rates for other related expenses ; • A preliminary estimate of the total cost of providing the requested services . WHEREAS , the consultant selection committee reviewed all six of the submitted proposals , and chose to interview the top two firms based on an assessment of their staffing expertise and qualifications , their proposed approach to the study , their experience with similar projects , their mapping abilities , and their cost estimates , and WHEREAS , the consultant selection committee has interviewed and determined that LeCain Environmental Services , Inc. is a well qualified and capable firm , now therefore . be it RESOLVED , the Town Board of the Town of Ithaca authorizes the Town Supervisor to execute a contract with LeCain Environmental Services , Inc. in an amount not to exceed $20 , 000 , said contract being subject to the approval of the Attorney for the Town , and be it further RESOLVED , the funds for a portion of this project , that which will be conducted in 2007 , is to be provided for in the General Part-Town Fund appropriated from budget lines B8020 . 406 and B8020 . 110 , totaling up to $5 , 000 , with the Town Budget Officer to record the necessary finance and budgetary entries to the Town ' s 2007 Budget , and be it further RESOLVED , that the Town Board authorizes an amount up to , but not to exceed , $ 15 , 000 to be included in the 2008 Budget in Account No . B8020 . 405 NE Environmental Study , to cover the costs of the portions of the Study to be conducted in 2008 . MOVED : Councilman Stein SECONDED : Councilman Engman Approved on November 8 , 2007 Page 20 of 40 ROLL CALL VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Return to : 10 . Supervisor' s Presentation of Town of Ithaca 2008 Tentative Budget Supervisor Valentino announced that this is the Tentative Budget that we will need to pass tonight as a Preliminary Budget . The budget does not have a lot of changes in it from last year' s budget . She said , I have recommended that we maintain the same property tax rate at $ 1 . 68 this year , and our projections are showing that we will have an adequate fund balance , that will be above our safety net amount to maintain that . I also want to mention the summary sheet I passed out earlier, the fire protection we put in the budget the same rate as last year, but this is subject to change depending on the final fire budget from the city of Ithaca . We may be looking at some increase in the fire tax for 2008 , depending on how things shake out and how the board feels about the fund balance . Supervisor Valentino advised that it has always been her preference to keep the majority of fund balance in the "A" fund , the biggest one , because money that' s in that fund balance , that' s on reserve , can be moved to the Part Town Fund ; the Highway Fund or the Fire Protection Fund ; $ cannot be moved from the other direction . She said , as we go through the budget , we can review the line item ' s impact on the fund balance . Supervisor Valentino said this 2008 budget includes the addition of one ( 1 ) Planner position for an estimated 2 year appointment to help complete the Comprehensive Plan . That estimate is $67 , 420/year. She also wanted to make the Board members aware that she included an increase of one Code Enforcement Officer Position , due to the increasing demand on that office . Fire inspections are falling behind . She said that we used to do 100 inspections per year, but with the changes in the law it is anticipated that we will need to do 300 per year. Supervisor Valentino said the new budget includes a 3 % cost of living adjustment for all of the town employees . It does not include discussion that the Personnel Committee has been having regarding bringing certain positions in line with market . Supervisor Valentino suggested a couple of measures to correct this : figure out how to do the total funding this year, or she would encourage the board to at least do some partial increase on those people that are slipping behind , similar to what the City of Ithaca is doing incrementally to help move those jobs up . To at least show our employees our good faith and understanding that there are certain jobs that are slipping behind and we need to make some commitment to do that . Supervisor Valentino said that the sewer fund reflects a $ 10/unit decrease in the benefit assessment ; stating that this is due to the declining of our debt obligation . The water fund reflects a $ 10/unit increase in the benefit assessment and this increase will help town meets its outstanding debt . The increase in the water unit will probably have some negative effect on our property owners who do not have sewer. Approved on November 8 , 2007 Page 21 of 40 Supervisor Valentino offered to go over the fund balances and asked if any of the board members had any questions . Supervisor Valentino said that our fund balance looks OK right now. This could be affected by Fire Protection ; the SPCA ; and the other requests , such as the request received from TCAT and the Library . She stated that she would caution the Board members that TCAT and the Library are 501 c( 3 ) organizations . She reminded the board members that just as we turned down TCRD last year and the Downtown Partnership last year , based on the fact that funding to those groups would be a gift ; she thinks the same thing is true of the Library and , definitely , TCAT right now. Supervisor Valentino wanted to just point something out about the Library , too , in that the extra 1 % ( $ 12 , 000 ) sales tax sharing from the county to the town has not been occurring . The city does collect , because the city sued the county and it was found that they have standing . Also , when the county moved the library into the city , that commercial property went off the tax rolls ; the county has said that they would make a contribution to the city of an in lieu of tax for use of that property and they have never done this. Supervisor Valentino went on to say that as part of that settlement , ( 1 % sales tax sharing ) the Town received about $20 , 000 for Gadabout , and different groups at different times received money , saying that the Town essentially received about $20 , 000 from the City from this old resolution called the Bev Livesay Waltros Resolution . Three years ago the town voluntarily said it would pickup the $20 , 000 in an effort to maintain intermunicipal cooperation ; later, when the town was having a tough time [financially] and asked for the money back , the county refused to give it back . Supervisor Valentino believes it is of greater importance to sit down with the Council , of Governments and come up with an agreement with the County. Supervisor Valentino believes that having smaller groups , such as the library , come begging to the Town for money does not set a good precedent . Councilman Engman suggested setting procedure by asking questions about individual budget items and then move to debate about individual items . He had a couple of questions : 1 . Fund balance — Last year we spent $ 13 , 078 for the town employment program and this year we' re being asked to spend $20 , 549 , and apparently none of that was in the Tentative Budget ; we are looking at a $20 , 549 increase . He had two questions about that : ( a . ) Youth Employment Program — why wasn 't it in the budget? and ( b . ) Why is there this rather large increase of about 30 % over last year? Supervisor Valentino said that it was not in the budget because the Joint Youth Commission had not met to make its recommendations to us . The $20 , 000 was an oversight in some ways . Mr. Carvill stated that the total annual youth appropriated budget runs about $ 119 , 000 ; of that amount approximately 51 % is absorbed by the town , and the remaining 49 % is received through the County Youth Bureau , through State Youth Program and state aid . We have received 50 % of that — it' s a 50- 50 share . The $20 , 549 , which is a part of that full $ 119 , 000 , it' s not in addition . He explained that every year the Youth Bureau Approved on November 8 , 2007 Page 22 of 40 reshifts program needs ; if one program has excelled over the previous year, they reshift some of that financial support and they eliminate another program . The same dollar amount has remained the same from year to year. When we originally prepared the budget the Joint Youth Commission had not provided that number yet . Councilman Engman asked why there still is an increase of $ 7 , 471 over 2007 and $ 5 , 000 of that is for new youth to be hired for the summer. I guess my question is , has there been a great demand for that youth employment program ? Mr. Carvill answered that Marnie has received great demand to place more and more young people . Councilman Engman ' s second question was about the Fire Protection Fund . Asking about information contained in the sheet handed out at the last meeting [Mr. Carvill ' s fund balance worksheet] , there was an item questioning whether or not we should reduce the Fire Protection budget by $ 50 , 120 . He said that was probably before we knew about the two additional positions — but the two additional positions will total $22 , 000 for six months , Councilman Engman wanted to know if we still need this full $ 50 , 000 ? Mr. Carvill answered that he would propose to the board that it is the board ' s discretion whether they want to keep it or not ; however he would propose that the board not delete it from the budget . Mr. Carvill explained that under the terms of our contract , with the city of Ithaca , if the city came back to us and wanted to purchase , for example , rescue equipment and the purchase amount exceeded the $25 , 000 limit , we would not have enough funding . This would make us short in the Fire Fund and we would then have to dip in to the General Fund , which would have an adverse effect in the 2009 budget for not only the Fire Fund , but also the General Town-wide fund tax rate . It would impact two rates in 2009 . Councilman Stein asked a couple of procedural questions : he asked about the discussions and the items to be voted on tonight and found out that the items under discussion will be voted on at this meeting . He wanted to know the process insofar as " Move" and " Discuss" . Supervisor Valentino advised that the procedure would be to go one by one and " Move" and " Discuss" . He then asked about tax rates staying the same , with increases in various lines in the budget and asked how there cannot be an increase in the tax rate . Mr. Carvill explained that we are discussing two distinct funds , the General Townwide Fund and General Part Town Fund . The General Part Town Fund is the fund in which planning and zoning services are provided to the community ; that fund is distinct to us because the Village of Cayuga Heights has its own Planning and Zoning . Therefore we avoid double taxation to the Village taxpayer in the townwide rate , by segregating those costs . In the " B " Fund , as it' s known , there is no tax increase . In order to meet the additional expenses ( additional positions to be considered ) they are budgeted for in this Tentative Budget . Adding them to the budget has absorbed the entire excess amount Approved on November 8 , 2007 Page 23 of 40 of fund balance that the " B" fund has . Adding these to the budget , after the budget is approved , will net us $ 174 in fund balance . Councilman Stein repeated his concern about keeping the tax rate the same if costs are increasing . He believes it is more prudent to increase the tax rate to cover the expenses and keep the fund balance where it is now. Supervisor Valentino reminded Councilman Stein that the Part Town Fund is totally funded by Sales Tax revenues ; not the property tax . She said that sales tax revenues have been growing at a very steady rate every year, and sales tax revenues are a large part of our revenue stream . Our mortgage tax money also provides a fairly hefty amount and Mr. Carvill has done a good job of investing our funds . I believe we came in at something like $400 , 000 so far this year in interest in funding that we have been able to add to that mix. She cautioned that just looking at property tax revenues as a major funding stream does not provide a total picture . Councilwoman Leary asked Supervisor Valentino to repeat the story about the County' s $20 , 000 . Supervisor Valentino explained that years ago , when the county was allowed by the state to increase the sales tax level to 8 % , the county decided to keep all the money for itself ( extra 1 % ) . Depending on the sales tax revenue taken in , the revenue amount swells and contracts based on a formula . The county started reimbursing us for certain services and at some point in time the county discontinued giving the money to us ( City and Town ) . Councilwoman Leary asked about the 7 % sharing , and Supervisor Valentino explained that there is a sharing of that — we have a formula . Councilwoman Leary asked why there is a difference between the two , asking how can the county share and then not share? Supervisor Valentino said that there was an agreement between the town and the county. Every county does this and once the formula is set it is hard to change it . Mr. Carvill said that he has researched the sales tax revenue stream , and he cannot get copies of the revenues . He has never been able to get to the bottom of it . Supervisor Valentino said the city keeps its own — revenues collected through sales within the city. Supervisor Valentino said the county share of all the sales tax money comes from the city and all of the towns . The city keeps all its share of its sales tax money for itself; all the money that is collected in the city — a certain percentage of it goes to the county and the rest of it stays in the city . In all the townships and villages , the other pot of money the state says has to be distributed to the municipalities ( of that 7 % ) is a formula that is set up differently in differently in other towns . 14. Consider recommendation ( s ) from the Personnel Committee Approved on November 8 , 2007 Page 24 of 40 Councilman Engman asked to discuss the personnel aspects of the budget . He asked about the temporary position in the budget ( Planner) to help with the comprehensive plan , which he favors , but he does have concerns about the permanent Code Enforcement position , because it can be very long term . He suggested doing this half- time and perhaps contracting with another municipality for Code Enforcement . Supervisor Valentino asked for clarification . Councilman Cowie asked about Personnel Committee recommendations and Councilman Stein asked to discuss this now, as well . Councilman Cowie pointed out the memorandum (refer to Attachment #5) from the Personnel Committee , stating that there were three requests for various types of personnel : two are additional seasonal laborers that we recommend keeping in the budget ; one is an additional planner for a two year position , and we recommend keeping that in the budget as well ; the issue that Councilman Engman just raised regarding the Code Enforcement Officer is something that we are still evaluating on the Personnel Committee , too . The workload coming up , and state mandates , has created a pressing need for more coverage . We have considered talking with the Fire Department , Supervisor Valentino stated that she already talked with the Fire Department , stating that the things they can offer would not reduce our workload at all . Councilman Cowie agreed that the Fire Department was just looking for the low hanging . fruit of the code enforcement world , but that the Personnel Committee is interested in pressing this a little further, just to clarify. To answer Councilman Engman ' s question , he offered that the committee is finding difficulty in finding someone from another municipality to cover us. Supervisor Valentino stated that other municipalities have been trying to contract with us . Councilman Stein said that the backlog in inspections should be filled by the Fire Department , and would like to see an agreement with the Fire Department . Mr. Dan Walker, Director of Engineering , cautioned that if we ask the Fire Department to do something close to a full time equivalent , the cost of the fire contract will increase . He also cautioned that an outsider doing inspections may not be as thorough because our own people look at all of the codes and ordinances when doing an inspection ; not just the fire code . Councilwoman Leary agreed with the importance of having our own employee vs , having an outside employee doing the code enforcement job . Approved on November 8 , 2007 Page 25 of 40 Supervisor Valentino asked Councilman Stein whether or not he wanted the [code] position removed today and he said yes , remove it . Councilwoman Leary asked if it could be put back later. And Councilman Stein said , yes . Supervisor Valentino said that it' s based on revenues and if we have enough fund balance to do it , then we can . Councilman Cowie asked about fire inspections and whether or not they are fee based . Mr. Walker explained that they are fee based , but that they have been kept artificially low so that homeowners are not discouraged from getting building permits. Fire safety is a little closer [to covering its budget] because we did charge $50 minimum for fire safety ( minimum ) and $ 35/hour for the doing the inspection . Councilman Cowie asked Mr. Walker to speculate how much annual revenue we could anticipate receiving through more extensive inspections . Mr. Walker explained that he is trying to look those numbers up for the next committee meeting . Councilman Burbank asked , " what trips a fire inspection "? Mr. Walker explained that if it' s a residence unit , other than single family or two family homes , if there' s any rental apartment ; that trips the code . It' s based on size and classifications — some are annual ; some are triennial . There' s a new one in there now that we have to do the dormitories in the colleges , which we had not been doing before . Councilwoman Leary said we need to get the fees up to where we start making more money . Supervisor Valentino asked whether we should leave this in the budget as a place holder or take it out? Supervisor Valentino asked if there is consensus on leaving it in the budget and Councilman Engman said that he prefers listing it as half-time . Councilwoman Leary said that she prefers having it as full-time because there is enough [work to be done] for full -time . Councilwoman Gittelman and Supervisor Valentino agree with Councilwoman Leary Ms . Judy Drake , Human Resources Director said that this particular position would require another board action to create the position and set the job description ; only then would we would be able to move forward with filling it . The Planner position has already been classified , but this position would require another step . Approved on November 8 , 2007 Page 26 of 40 Mr. Carvill offered some financial advice regarding additional positions . He explained that the " B" fund , which funds these positions , was short $263 , 000 ; to meet that shortfall it required a transfer of $ 112 , 000 of sales tax money , which was in the budget to be received by the General Fund — the "A" fund . $ 112 , 000 of that was provided to the " B" fund to lower that shortfall . The highway fund balance proved to be strong , demonstrating that we could shift the difference of $ 153 , 000 to make up that shortfall in sales tax , to the " B" fund . That brought the " B" fund with these two positions fund balance to $0 . He cautioned the board members that they have now added $ 15 , 000 to that budget . He said , we do not have $ 14 , 800 and some dollars in the " B" fund to meet the budgeted expenses . So that means that while you ' re addressing this , the $50 , 000 that' s for sales tax revenue that has been budgeted for in the town wide fund , we ' ll need to shift that revenue to make up that shortfall . That shift results in a 4 . 7 decrease in revenue or a tax adjustment upward . When you do a " place" position , it' s as if we ' re appropriating money out of fund balance . Supervisor Valentino said that we have excess fund balance in our "A" fund that we can use to take care of any emergency for the part town budget . Mr. Carvill said that we have $302 , 000 . Supervisor Valentino asked Mr. Carvill if our general fund would wind up with $ 110711506 ? Mr. Carvill said that we have budgeted for two positions , a planning officer and a zoning officer. Councilman Stein wanted to know why we have segregated budgets . Mr. Carvill explained that the Village would be double taxed if we did not . He explained that we are only discussing sales tax money ; not levy money ; we cannot take levy money. He said that he cannot take tax wide levy money and give it to the " B" fund . We can provide any other form of other revenue , other than levy money to any fund . Councilman Cowie asked about extraordinary legal expenses and asked which fund pays for that . Mr. Carvill stated that he allocates charges to the fund that derives the legal support. Supervisor Valentino said that she wants to look into the legal expenses more closely before the budget is passed . Councilman Cowie suggested leaving this as a placeholder for now. Supervisor Valentino proposed that we leave it in the budget at its current level , as a place holder , until we have explored all our different thoughts . Approved on November 8 , 2007 Page 27 of 40 Supervisor Valentino called for a motion — Straw vote : 6 board members in favor and one opposed ( Councilman Engman ) . 13. Consider Personnel Committee ' s recommendation of cost-of- living adjustment to the 2008 wage scale ( See attachment #6) Councilman Cowie explained that the cost-of- living adjustments are based on the Consumer Price Index ( CPI ) , Northeast Urban and the towns under 50 , 000 , and the committee met with the employee relations committee and found overall acceptance to the 2 . 2 % increase . Supervisor Valentino would like to see a 3 % increase . She said the city of Ithaca is looking at 3 . 4 % and most of the towns and villages around here are looking at more than 2 . 2 % . Councilwoman Leary suggested that we stick with the formula we agreed on last year. Councilman Cowie believes that we need to separate the classification system from the cost of living adjustment . Councilman Stein discussed the comparability study vs . the cost of living increase and the responsibility to the taxpayers . Councilman Engman would like to see us stick with the formula for awhile because it will balance out. Board members briefly discussed the cost of living allotment and the direction they want to go . Mr. Kantor asked the board members to consider a range whereby they would not go below a certain threshold or above a certain threshold ; otherwise there could be wild fluctuations from year to year. Councilman Cowie suggested a reward incentive and longevity — making that a more substantial aspect of the compensation package . Ms . Drake offered that a STEP system mirrors what Councilman Cowie is referring to . Supervisor Valentino mentioned that our revenue stream does not always follow inflation . One does not equal the other. She thinks Mr. Kantor' s suggestion of keeping a balance is worthwhile . Mr. Carvill said that he has a problem , personally , with his own wage . Councilwoman Leary discussed the fairness of being a fair- minded employer and taking care of the employees and the practical- minded aspects of being a small employer with Approved on November 8 , 2007 Page 28 of 40 a very small number of employees and the cost of labor is spread out over the entire town . This is just one of many expenses . Supervisor Valentino said that paying a fair wage is one of the most important aspects . Councilman Burbank wants to stick to the decision made last year so that the board members do not have to continue with this discussion . It is emotionally laden , and causes us to challenge the value of our workforce . I want there to be an objective standard . If this is truly not the right standard , let' s look at a better standard . We have a tremendously wonderful staff and we want to treat them right . Supervisor Valentino asked to call the vote . Councilman Engman would like a motion . If the Personnel Committee is discussing a certain thing and wants to make a recommendation and move a certain result , that would be one way to do it . Having discussion does nothing to alter the result. He asked to make a recommendation , put it in the motions , second it and then have a debate on that , and then make a decision . Councilman Stein- moved that we have a COLA increase at 2 . 2 % according to the Personnel Committee ' s recommendation — to move it into the prelim budget Councilman Cowie added that there other CPI ' s available , but they are not supported by the Federal Government . He would be very interested in looking into alternative CPI ' s because they might be a more honest reflection of cost of living adjustments . Second — Councilman Cowie TB RESOLUTION NO . 2007- 171 : Approval of 2008 Wane Scale WHEREAS , on May 7 , 2001 , the Town Board established a Wage Scale , which set the Hiring Minimum and Job Rate for each job classification , which are to increase each year based on a Cost of Living Adjustment ; and WHEREAS , the Town Board in 2006 established a formula using the Consumer Price Index to calculate the Cost of Living Adjustment ; and WHEREAS , the calculation to be used is the percentage increase from July of the previous year to July of the current year of the CPI : Urban Wage Earners and Clerical Workers : all items — the Northeast Urban and the Class D ( under 50 , 000 ) , in which the two percentages are averaged to establish the Cost of Living Adjustment ( COLA) percentage ( rounded to the nearest tenth ) ; and WHEREAS , the calculation of percent change to July 2007 from July 2006 is : Northeast Urban 2 . 1 ( 217 . 879-213 . 500 )/213 . 500 Approved on November 8 , 2007 Page 29 of 40 Class D 2_3 ( 199 . 207- 194 . 800 )/ 194 . 800 Total : 4 . 4 / 2 = 2 . 2 % WHEREAS , the Personnel Committee recommends the COLA to be a 2 . 2 % increase to the Hiring Minimum and Job Rate for all classifications and for those employees beyond the Job Rate ; and WHEREAS , the Personnel Committee and Employee Relations Committee met to discuss the recommended COLA increase ; Now, therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve a 2 . 2 % increase to the Job Rate for all classifications of the 2008 Wage Scale , and for those employees beyond the Job Rate . MOVED : Councilman Stein SECONDED : Councilman Cowie VOTE : Supervisor Valentino , nay; Councilman Burbank , aye ; Councilwoman Gittelman , nay ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . Funding of Town Youth Employment Program Councilman Cowie added that the Personnel Committee would be interested in hearing suggestions regarding a formula to be used to calculate cost of living adjustments . Councilwoman Leary thought it would be beneficial to look at the Alternative CPI because she agrees that the change in the Federal COLA was to hold down the cost of increase in Social Security increases . It does not apply to older people and it takes into account things that most people use . It is not food , gas or health care . Supervisor Valentino asked Councilman Cowie to look into it and report back to the Board . She thought that they could work something out that everyone felt comfortable with . Councilwoman Leary added that the discussion about the cost of living adjustment was very helpful . She voted for the resolution because of the point that it is a basis and it doesn 't preclude market adjustments for certain people or levels . Councilman Engman moved that the Town Board approve $20 , 549 for the Town Youth Employment Program . Supervisor Valentino seconded the motion . Board members were unclear of what was being moved . Councilman Engman explained that the item was included in the October 4 , 2007 budget meeting packet Approved on November 8 , 2007 Page 30 of 40 materials . The Town spent $ 13 , 078 for the Youth Employment Program , but nothing was put into the budget . So this year there was a request for an increase so the total amount that would be allocated and would need to be added back into the Tentative and then Preliminary Budget is $20 , 549 . Supervisor Valentino wondered if it was specifically for the Youth Employment Program . Councilman Engman confirmed that it was . Councilwoman Leary asked why the Town was increasing the funding for the program and wondered if it was a core activity of the Town to employ young people . She further asked why the program existed to the extent that it does and if there was a limit to how much the Board would be willing to fund . Supervisor Valentino responded that the program has surprised everyone . There is a real needed in the community for the program . It is a huge gap that is not being addressed elsewhere . Supervisor Valentino commented that many of the children that complete the program are able to get regular employment . She added that many of the children funneled through the program the Town does not have to pay for because the employer is paying them . Councilman Stein asked where the youth were being employed . Several answered that the youth are employed at the Science Center, PRI , YMCA , and various other businesses throughout the community. Councilman Stein asked who funded the program . Supervisor Valentino clarified that the program is funded by the Town . Mr. Carvill added that the Town receives 50 % State aid . Ms . Drake clarified the program was through the Joint Youth Commission . She explained that the Town took the program over when they hired the Recreation and Youth Coordinator from Cornell Cooperative Extension . It is an example of how much a program is able to grow when it is administered by in- house staff. Councilwoman Leary asked if the demand has increased because of applications from youth . Supervisor Valentino confirmed that there has been a huge number of applicants . Councilwoman Leary wondered what would happen if the Town did not fund the program . Supervisor Valentino responded that the youth would not be placed in jobs without the funding . Ms . Drake added that the program also includes the youth that work at the Town ' s Public Works Facility on park projects . Councilman Stein asked how much the Village of Lansing and the Village of Cayuga Heights pay for the program . Mr. Carvill responded that the Village of Cayuga Heights receives a State Aid reimbursement of $ 10 , 480 , which is passed through to the Town for the youth placement program . He further explained that the program consists of Coddington Road , Cooperative Extension , the Learning Web , Town Youth Employment , and Workforce NY . The program cost is $ 118 , 000 , of which the Town receives 51 % State Aid . The other 49 % is provided out of Town funds . Councilwoman Leary asked if the money is used to pay the salaries of the youth workers . Supervisor Valentino confirmed that it was for salaries and stipends . Mr. Approved on November 8 , 2007 Page 31 of 40 Carvill added that it also pays for some salaries and staff programming at Cooperative Extension . Supervisor Valentino explained that the Town has placed many more children than there is money because some providers pay the salary for the youth , but the Town places them with the employer. Councilwoman Leary wanted to know what is the limiting variable . Is it running out of places to place the youth? Supervisor Valentino responded that there are plenty of places available , but there has been more children than funds available . There is a waiting list for the program . Councilman Cowie asked if the Board does not grant the increase , then "X" number of children will not have jobs . What does "X" equal ? Mr. Carvill thought that Ms . Kirchgessner had to turn away approximately 60 applicants . They hoped that the increase in funding would pay for an additional 30 or 40 more youth for 2008 . Councilman Stein asked for clarification as to whether or not the Town was putting in $20 , 000 of their own funds into the program . Mr. Carvill clarified that the Town receives 50 % of the money from New York State . The Town needs to provide $ 118 , 000 upfront , but the total cost to the Town is $ 10 , 000 . Councilman Stein asked if Cayuga Heights and the Village of Lansing contributed the same amount . Mr. Carvill answered that they budget $ 10 , 000 for the program , but the Town monitors the program for them so they give the Town the money . Councilman Burbank asked if it is a fixed sum or is it dependent on the amount funded by the Town . Supervisor Valentino explained if the County increases the amount of funding then the State reimbursement increases . Councilman Burbank asked if the amount will be affected by the Town ' s increased funding . Mr. Carvill responded no . Councilman Burbank stated that it was real new money on part of the Town . He was not clear if there were other similar programs in Tompkins County. Ms . Drake explained that there is the Youth Employment Services ( YES program ) for City of Ithaca residents . Job Link requires that the applicants meet certain criteria . Supervisor Valentino stated that this is the only program that provides this service to Town residents . Councilwoman Leary thought the amount funded should be limited to what the Town can receive in matching funds . She felt strongly that there needed to be a limit on what the Town would fund because it is not the Town ' s primary function to employ children . Councilman Engman explained that a limit is being put on it by the amount being put into the budget . The Town is putting in $20 , 549 , half of which is being reimbursed . The limit is how much the Town allocates . Supervisor Valentino brought everyone ' s attention back to the motion on the floor. She reminded everyone the motion was to put $20 , 549 into the budget for the Youth Employment Program . Councilwoman Leary asked again how high the funding could go based upon matching funds . Councilman Burbank explained that the matching funds will not expand . Councilwoman Leary stated she is not in favor of expanding the funding beyond what it was . She did not see an end . It is whatever the Board feels like allocating each year. Councilwoman Gittelman explained that the Joint Youth Commission is asking for Approved on November 8 , 2007 Page 32 of 40 $20 , 500 because there is a demand for the program . If $ 30 , 000 is requested for 2009 then the Board can deny the request . The Board wrapped up discussion and voted on the motion . TB RESOLUTION NO , 2007- 172 : Funding for the Town Youth Employment Program Resolved , that the Town Board approve $20 , 549 for the Town Youth Employment Program . MOVED : Councilman Engman SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , absent ; Councilman Cowie , aye ; Councilwoman Leary , nay. Motion carried . Fund Community Science Institute Councilman Engman moved that the Town Board increase water monitoring funding by $ 5 , 000 rather than the $ 10 , 536 requested . The Town funded $ 6 , 000 in 2007 . He thought that the Community Services Institute is doing a wonderful job , but they are expanding very rapidly and probably do not need to do as many sites and samplings as planned . He moved that the Town budget a total of $ 12 , 500 . Councilman Burbank seconded . Supervisor Valentino agreed it is a good program and thought that there needed to be coordination to figure out who is monitoring what . Ms . Brock clarified that the funding would be for $ 11 , 500 . The Board and staff discussed whether or not the program should be funded through the B-fund or the A-fund . It was decided that it should be funded through the B-fund as it has been in the past . Councilman Engman reminded everyone that they needed to vote on the motion . Supervisor Valentino called for a vote . TB RESOLUTION NO. 2007- 173 : Funding for the Community Services Institute Resolved , that the Town Board budget for a total of $ 11 , 500 to the Community Services Institute for water monitoring . MOVED : Councilman Engman SECONDED : Councilman Burbank Approved on November 8 , 2007 Page 33 of 40 VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously. Fund Tompkins County SPCA Councilman Engman moved that the Town allocate $41 , 400 , even though the Town might not end up spending that amount . It depends on what negotiations can be done between the Council of Governments and the SPCA . He felt strongly that the Town needed a place holder because they are legally obligated to provide dog control services . Councilman Engman moved $41 , 400 to be put into the budget for animal control functions . Councilwoman Gittelman seconded . Councilman Cowie asked if any progress has been made on a possible contract . Supervisor Valentino disagreed with Councilman Engman and thought the Board should hold off on allocating monies and decide at the final budget . The other municipalities are doing that as well . She wants the municipalities to be as consistent as possible when they talk to the SPCA . Supervisor Valentino thought the City budgeted the same for 2008 as they did for 2007 . Councilman Cowie asked if the Council of Governments was going to move someplace on dog control services . Is there energy for cohesive planning . Supervisor Valentino thought so and felt it was a good test for them . Councilman Cowie thought it would be ideal for them to do so . Councilman Stein asked Councilman Engman if he had any comments on the funding . Councilman Engman responded that he did not. The only reason he made the motion was because he was unaware that the other municipalities were going to have lesser amounts in their budgets . As a bargaining chip , the Town can always revisit the issue at the next board meeting . He did not understand that part of it and was happy to have keep funding at the 2007 level , but would like to reserve right to revisit it at the next meeting . Councilman Engman withdrew his motion . Councilwoman Gittelman agreed . Councilman Cowie urged the Council of Governments to move forward on the issue . Fund Tompkins County Library Councilman Stein moved to allocate $25 , 000 to support the library . Supervisor Valentino thought it would be illegal for the Town to do so , but Councilman Stein did not think it was . Councilman Stein stated he discussed the issue with Ms . Brock and it was his understanding that the Town could give the money to the County with a stipulation . that it go to the library and there would be nothing illegal about it . Supervisor Valentino responded that' s true . Councilman Engman reminded the Board that there needs to be a second to the motion before discussing the issue . Councilman Burbank seconded the motion for purposes of discussion . Approved on November 8 , 2007 Page 34 of 40 Councilwoman Leary and Councilman Stein discussed the City' s $ 12 , 000 contribution to the Library and whether or not the Town should contribute to the Library. Supervisor Valentino asked if the Board was ready to vote on the motion . Councilman Engman wanted to offer an amendment to the motion . He thought $25 , 000 was too much to start a contribution with . The amount needed to be much more modest and get more information about Library usage by Town residents. Councilman Engman moved that the Town make a contribution to Tompkins County for support of the Tompkins County Public Library in the amount of $ 10 , 000 . Councilman Stein seconded the amendment . Councilman Cowie commented that if the Board does not have enough information and there is another avenue to be taken , then why open the door now. Councilman Stein responded that the door needs to be open now because the Library is a good thing and it is stressed financially . Supervisor Valentino brought the Board ' s attention to the amendment of the original motion . She called for a vote on the amendment . TB RESOLUTION NO . 2007- 174 : Amendment of Proposed Resolution to Provide Funding for the Tompkins County Public Library Resolved , that the Town Board contribute to Tompkins County earmarked for Tompkins County Public Library in the amount of $ 10 , 000 instead of $25 , 000 as proposed . MOVED : Councilman Engman SECONDED : Councilman Stein VOTE : Supervisor Valentino , nay ; Councilman Burbank , aye ; Councilwoman Gittelman , nay ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , nay ; Councilwoman Leary , aye . Carried . The resolution was successfully amended to change proposed funding from $25 , 000 to $ 10 , 000 . Supervisor Valentino called for a vote on providing funding to the Library . TB RESOLUTION NO . 2007- 175 : Provide Funding for the Tompkins County Public Library Resolved , that the Town Board contribute to Tompkins County earmarked for Tompkins County Public Library in the amount of $ 10 , 000 . MOVED : Councilman Stein SECONDED : Councilman Burbank Approved on November 8 , 2007 Page 35 of 40 VOTE : Supervisor Valentino , nay; Councilman Burbank , aye ; Councilwoman Gittelman , nay ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , nay ; Councilwoman Leary , nay. Motion failed . Councilman Cowie urged that there be intermunicipal coordination for funding of the Library. Supervisor Valentino agreed and stated that they needed to do a spreadsheet of who pays for what . Councilwoman Leary is sympathetic to the Library , but thought it was important not to vote to allocate money at this point because there are unanswered questions . Fund Northeast Environmental Study Mr. Kanter brought the Board ' s attention to the Northeast Environmental Study. The Board needs to approve the allocation of $ 15 , 000 in line B8020 . 405 as recommended by Mr. Carvill for the Northeast Environmental Study, Councilman Engman moved it and Councilman Burbank seconded . TB RESOLUTION NO . 2007- 176 : Allocate $ 15 , 000 for the Northeast Environmental Study Resolved , that the Town Board allocate $ 15 , 000 in line B8020 . 405 as recommended by Mr. Carvill for the Northeast Environmental Study . MOVED : Councilman Engman SECONDED : Councilman Burbank VOTE : Supervisor .Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously . Agenda Item No . 12 = Discussion and Consider Adoption of Town of Ithaca 2008 Tentative Budget as the 2008 Town of Ithaca Preliminary Budget Supervisor Valentino moved adoption of the 2008 Tentative Budget as the 2008 Preliminary Budget . Councilman Stein seconded . Ms . Brock directed the Board ' s attention to the resolution in their packet. There is a Whereas in italics . It should read , at its meeting on October 15 , 2007 . " Supervisor Valentino called for a vote . TB RESOLUTION NO . 2007= 177 : Adoption of the 2008 Town of Ithaca Tentative Budget as the Town of Ithaca 2008 Preliminary Budget Approved on November 8 , 2007 Page 36 of 40 Whereas , the 2008 Town of Ithaca Tentative Budget was filed with the Deputy Town Clerk on September 6 , 2007 and distributed to the Town Board for their review, and Whereas , the Town Board reviewed and amended the Tentative Budget at its meeting on October 15 , 2007 , and Now , therefore , be it Resolved , that the Town Board of the Town of Ithaca hereby adopts the 2008 Town of Ithaca Tentative Budget as amended as the 2008 Town of Ithaca Preliminary Budget . MOVED : Supervisor Valentino SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously. Agenda Item No . 16 = Consider consent agenda Councilman Stein moved and Councilman Burbank seconded the consent agenda . TB RESOLUTION NO . 2007= 178 : Consent Agenda Items BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for the following Consent Agenda Items : a . Town of Ithaca Abstract b . Waive Tutelo Park Use Fee for " Step It Up 2007" MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously . TB RESOLUTION NO , 2007- 178a : Town of Ithaca Abstract WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and Approved on November 8 , 2007 Page 37 of 40 WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 4270-4408 General Fund Townwide $ 97 , 926 . 89 General Fund Part Town $ 12 , 459. 39 Highway Fund Part Town $ 51 , 255 . 65 Water Fund $ 324 , 032 . 83 Sewer Fund $ 52 , 362 . 66 William & Hannah Pew Bikeway $ 45 , 702 . 90 Fire Protection Fund $ 21 1 , 759 . 27 Forest Home Lighting District $ 192 . 97 Glenside Lighting District $ 75 . 19 Renwick Heights Lighting District $ 104 . 04 Eastwood Commons Lighting District $ 202 . 55 Clover Lane Lighting District $ 24 . 57 Winner' s Circle Lighting District $ 67 . 19 Burleigh Drive Lighting District $ 83 . 74 Westhaven Rd Lighting District $ 278 . 50 Coddington Rd Lighting District $ 164 . 53 Trust & Agency $ 2 , 931 . 76 TOTAL : $ 799 , 916 . 13 MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously. TB RESOLUTION NO , 2007- 178b : Waive Tutelo Park Use Fee for " Step It Up 2007 " Whereas the Town of Ithaca Town Board recognizes that global climate change is a real and pressing problem that needs to be addressed at all levels of government , domestically and internationally , and Whereas the organization called " Step It Up 2007" , based in Manchester, New Hampshire , has called for a National Day of Climate Action on November 3 , 2007 , and Approved on November 8, 2007 Page 38 of 40 Whereas local residents are planning a gathering called " Step it Up —Who ' s A Leader?" as part of this campaign and have requested use of the Tutelo Park Pavilion on the day November 3 , 2007 between the hours of 10 am and 5 pm , and Whereas this event was discussed at the October 9 , 2007 Recreation and Human Service Committee and the Committee concluded that the educational and civic goals of this event are consistent with our mission of providing educational opportunities for the entire community ; Now Therefore Be It Resolved that the Town of Ithaca Town Board authorizes the Town of Ithaca to be a co - sponsor of this event and support it by waiving the pavilion use fee of $ 100 and asking our Recreation and Youth Coordinator to provide limited staff support , and Furthermore we invite and encourage residents of our community to attend this event and become involved in all efforts to reduce global warming . MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , Xm aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried unanimously . Agenda Item No . 17 - Report of Town Committees No reports . Agenda Item No . 18 - Intermunicipal Organizations Councilman Burbank reported that the Access Oversight Committee is hanging by a thread because the City' s representatives are resigning . The Committee is struggling to get a quorum . Agenda Item No . 19 — Report of Town Officials ( See attachment #7 ) Director of Engineering Mr. Walker announced that there is going to be a Community Forum on energy at Ithaca College on Saturday , November 17 , 2007 . Director of Planning Mr. Kanter informed the Board that the annual inspection of the Ferguson Property was added to his monthly report . Approved on November 8 , 2007 Page 39 of 40 Human Resources Specialist Ms . Drake highlighted the employee security survey attached to her monthly report . She asked that board members review the survey. Councilman Engman thought it was an excellent survey . Councilman Cowie commented that there seemed to be some uncomfortable stuff coming up in the survey. Ms . Drake thought that there might be some things that the Personnel Committee might want to look at . Ms . Drake added that information regarding the Year End luncheon will be coming out shortly . Attorney for the Town Ms . Brock brought the Board ' s attention to the correspondence . The letter from the NYS Department of Agriculture and Markets was included regarding their review of the Six Mile Creek Vineyard complaint . Fire Commissioner' s Report The Board decided to continue with the monthly report from the Fire Commissioners through the end of the year. Then they can look into it at the beginning of the year. Agenda Item No . 20 — Correspondence See attachment #8 Agenda Item No. 21 - Consider Adjournment Upon motion by Councilman Stein , seconded by Councilwoman Gittelman , Supervisor Valentino adjourned the October 15 , 2007 meeting of the Ithaca Town Board at 9 : 45 p . M . AK esp fitfully Submitted , ren M . 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AG 4leolf Wl c T1fe `iY or, _�T � � .�! �, i�`S C,,xlrTy ur /1L TP1,9 6c111,) 7y `'VWCVe6 7W A ITHACA FIRE DEPARTMENT " lk BOARD OF FIRE COMMISSIONERS REPORT October 2007 PERSONNEL STAFFING LEVELS 1 Chief 2 Deputy Chiefs 4 Assistant Chiefs 7 Lieutenants 50 Fire Fighters 64 On duty personnel 1 Lieutenant on Administrative Leave (207- a status pending ) 1 Fire Fighter on Injury Leave 1 Fire Alarm Superintendent 0 . 5 Executive Assistant 0 . 5 Financial Clerk 0 . 5 Financial Clerk Total employees as of 10/01 /07 — 68 . 5 MUTUAL AID CALLS — From : To : Cayuga Heights , Trumansburg SELECTED CALLS — On 9/12/07 , 1808 hours , A Shift quickly extinguished a kitchen fire at 415 Campbell Ave . SUPPORT 30 Vehicle work orders were written and 22 were closed . TRAINING — See Attached report . Submitted by : J . 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O. z _O � � O C cz m a L N CY) MZT LO (O r N Fm N N N N N N - a_ ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT September 2007 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 7 Lieutenants 49 Fire Fighters 63 On duty personnel 1 Lieutenant on Administrative Leave (207-a status pending ) 1 Fire Fighter on Administrative Leave (207- a status pending ) 1 Fire Fighter on Injury Leave 1 Fire Alarm Superintendent 0 . 5 Executive Assistant 0 . 5 Financial Clerk 0 . 5 Financial Clerk Total employees as of 9/01 /07 — 68 . 5 MUTUAL AID CALLS — From : Cayuga Heights (3 ) , Lansing To : Varna , Schuyler County (cancelled in route) SELECTED CALLS — On 8/17/07 and 8/25/07 , D Shift and off-shift personnel responded to numerous storm related incidents . On 8/23/07 , 0108 hours , B Shift responded to a kitchen fire at 201 E Falls St . The fire was quickly extinguished however , the occupant received serious burn injuries . There was no working smoke detector in the structure . On 8/26/07 , 1707 hours , D Shift responded to a fire at 800 S Plain St , Titus Towers . The sprinkler system functioned well and quickly extinguished the fire . IFD crews assisted the injured occupant and evacuated water from the building . SUPPORT 22 Vehicle work orders were written and 30 were closed . TRAINING — See Attached report. Submitted by : J . 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(D O) v N 01 D � ■ O Ol ~ c 01 N v 4� n O 3 'c O M W N 3• VI O co O7 y Co N � _ `� CD cn Cn cn _ m C/) O co S O v N U � L ■ Cn O m Q o 0 O n 0 Z O O G v n CD 0 0 1 J W v Cl O V N OD m cn cn O CO c J 't M y D N r 0 C C 7 1 C a D D O - O (D < O 4 x 3 n i m (D _? (D 3 M;,:..,a D D D n n m O m a m ry 3 0 x C N ° F + — (D _ n <, o =: N >f � CVn A V (n 01 A w o o. w C„ V ,o c, w N w Budget co W N W A o` V m O V (n w b O O A O V V O CO O CO A O O b w o` O O O O V O O W N V CO O O O O W O O N N O 01 O �O (n O p 0. CO O O O Cn O O O A O A O O O OJ (n CO O (n N aat�t�� A A A A A A A A A A A A A N N CO V V V V 0. (n A A W N N O O 0, (n O O O gCCOUn} Numbers O Cn n O (n hU :. o Administration & („ v A A N N a Planning 12050 ° W A O A U p cn 0 (n O A O p V n N O oA. CO Ili L" N Fire Prevention Bureau 12100 O (J N O (n ° CO O O 0 O N OV o O N Safety Section u, Q A _ 0, N v O N 12150 O O CO W OD A P"h D 1J) A Response Section l0 C CO 0% ( ° a Lnn o N 12200 °' 0 CO o CO b, V v N N O O O A (Nn W W N O D C n p W Support Section a Q 0 Ln N Cn Cn — 12250 J% C A V O <.J CO N O A a W N O V O O i F CO W W Emergency Management Q L, (n O a (n 'TWO 12300 ° o �o o Ln W Training Bureau L, 12350 A N o A %4 W A (n (n O O V O (n 0K Q A V Membership u r4 W v _ Section 12400 A w oP p Service / Duty N •o Section 12450 �o O V W co Balance of ON. O (n V V O W N V V N N (n D` W N V O v V P (n (n b W O W w P V W p 0• O N A Cn W V O O N N A 0: N O O (n N N CO V Percent Expended P aj W P P A A V A W W P A P (n CO W O V V P N N CO A P (n O A 09 09 09 09 09 09 0 oq o9 09 0 ;9 09 09 09 09 09 09 09 09 0 " ' 1I�46 CITY OF ITHACA lop V= ° • u 310 West Green Street Ithaca, New York 14850-5497 440 ° 000 0 'Sa OFFICE OF THE FIRE CHIEF RpORATEO Telephone : 607/272 - 1234 Fax : 607/272-2793 October 9 , 2007 Board of Fire Commissioners Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Board Members : The following is the Fire Marshal ' s report for August and September 2007 . Codes Division : The Codes Division received 62 complaints in the months of August and September . There were 54 complaints closed out, and 8 complaints that still remain open. The Codes Division performed 47 Inspections and issued 40 notices of violation. The division issued 32 operating permits for occupancies, 7 fire alarm system certificates, 4 sprinkler system certificates, and 2 hood fire suppression system certificate . The Codes Division issued 87 parking violations : 35 Fire Lane / Fire Hydrant Violations, 19 Handicap Parking Violations, and 3 ') No Standing/Parking Violations Fire Investigation Unit : There were 3 fire investigations conducted during the months of August and September 2007 : a structure fire at 536 Spencer Rd in the City of Ithaca, a structure fire at 201 E Falls St in the City of Ithaca, and a structure fire at 415 Campbell Ave in the City of Ithaca. Public Education : There were 9 Public Education Details, 7 Fire Drills witnessed, and 13 Child Car Seat Inspections in the months of August and September . Re e ully Submitted, ' C T omas Parson Deputy Fire Chief Fire Marshall `An Equal Opportunity Employer with a commitment to workforce diversification . " . F 10 / 15 / 2007 TOWN BOARD MEETING ATTACHMENT # 2 Southern Tier Advocacy & Mitigation Project , Incorporated 119 East Buffalo Street I Ithaca, New York 14850 P. 6072772121 � info @stamp - cny.org I F. 607 . 277 . 2120 i July 27 , 2007 Ms . Marnie Kirchgessner Recreation and Youth Coordinator Town of Ithaca 215 North Tioga Street Ithaca , New York 14850 Re : Youth Court Program Dear Ms . Kirchgessner: This letter is a brief follow - up to our recent conversations regarding the efforts of Southern Tier Advocacy & Mitigation Project , Incorporated (S .T .A .M .P.) — a local not-for-profit organization which works with at-risk youth and their families — to re-establish a Youth Court Program here in Tompkins County . We are currently focusing our efforts on youth who live in the City and Town of Ithaca , and we are interested in using the Ithaca Town Hall for our programming , if possible . Over the past several months we have met with Ithaca Town Court Judges Klein and Salk , Family Court Judges Rowley and Sherman , Ithaca City Court Judge Rossiter , the Tompkins County Probation Department , the Tompkins County District Attorney ' s Office , the Tompkins County Department of Social Services , and Tompkins County Youth Services . They have all expressed support for our initiative . S .T .A .M .P. seeks to implement a community - based youth court model , using restorative justice principles , which promotes public safety , holds young people accountable , builds/enhances youth competency and leadership , and highlights the community ' s role in problem solving . S .T .A .M .P. also seeks to work in cooperation with a variety of stakeholders to provide our community with an additional tool to help effectively address local issues of juvenile delinquency and crime . Please see the enclosed overview for more specific information . We are available to further explain our goals in re-establishing this community resource , and to answer any questions or concerns . Based on our current program design and implementation schedule , we anticipate needing access to a dedicated space — such as Ithaca Town Hall — in the spring of 2008 . We appreciate your willingness to consider our proposal , and will follow up with you within the next two weeks . Thank you . Sincerely , b4 Leslie F . Jones , Es Founder & Executive Director �` Enclosure �" Southern Tier Advocacy & Mitigation Project , Incorporated P . 607 - 277 - 2121 1 119 E Buffalo Street • Ithaca , New York 14850 F . 607 = 277 - 2120 Youth Court Program Overview WHAT Youth Court is an alternative to traditional justice systems ( and not an actual court of law) which has been identified by the Office of Juvenile Justice and Delinquency Prevention (OJJDP ) as an effective and evaluated strategy to reduce youth crime and delinquency by enhancing youth development and highlighting the community's role in problem solving . S . T. A . M . P . Is Youth Court Program will offer both youth volunteers and participants a unique opportunity to gain a better understanding of the law and increase their awareness of the responsibilities inherent in citizenship, by putting young people who model positive behaviors in a lead role to create a safe and sober peer network through which youth engaged in unhealthy and self-destructive behaviors can re- examine their role in society . WHO All youth connected to Youth Court will develop and demonstrate skills related to positive civic engagement through a series of structured , progressive activities and " hands -on " experiences designed to help them achieve social , emotional , ethical , physical , and cognitive competencies . Approximately 32 youth volunteers will be recruited from area schools and youth -serving agencies ( to include out-of- school youth) to create a positive peer network . Retention will be achieved through regular contact with participants , families , schools , caseworkers and employers ; trainings and outreach programs ; and , special events such as field trips, retreats , and team - building exercises . Youth volunteers will be required to complete paperwork, training, and a " bar exam , " to become active ( "sworn in ") members of the court and serve as either judges , attorneys , clerks, bailiffs , or jurors . S . T. A . M . P . anticipates serving approximately 72 young people ( 6 cases called monthly , year round ) who have been accused of minor crimes, delinquency, and some status offenses . At- risk youth entering the program as participants for court must ( 1 ) be referred from a supporting agency (such as the Probation Department, Family Court, the County Attorney's Office, the District Attorney' s Office, and City / Town Courts), and ( 2) voluntarily consent ( through a parent / guardian ) to Youth Court's "jurisdiction . " WHEN S . T . A. M . P . is currently meeting with a variety of local stakeholders to assess WHERE the need for this program . With the support of the community, S . T . A . M . P . intends to lead a "working group " of volunteers to assist with program design and implementation by the fall of 2007 . S . T . A . M . P . anticipates starting this program by September 2008, and hopes to use Ithaca Town Hall for training and court sessions . HOW Youth Court will serve a blended mix of young people with varying degrees of social skills , (dis)advantages , and " under-developed strengths, " who can all benefit from positive peer pressure to develop their assets, overcome barriers to opportunities and services , and achieve their full potential as empowered community members . Youth Court will serve these youth in two different, but equally dynamic ways : young people ( especially those who do not have extraordinary or special athletic or academic skills ) will be given an opportunity to be leaders and increase their self- confidence through volunteer work in the program , and at- risk youth will learn that their actions have consequences while avoiding a criminal record . Youth Court will use positive peer pressure to create a dynamic and inclusive peer support network where young people will work together to assess problems , evaluate options , and make decisions focused on personal responsibility and community development . Further, at- risk youth who come through as participants will be welcome to join the program as volunteers upon completion of their sentences . Adult volunteers will serve as trainers , mentors, and support for this unique peer network . WHY A growing body of research highlights the relationships between asset building (or competency development) programs , decreased problems during adolescence, and improved public safety . ' Youth Court will build upon young people's skills and social competencies by encouraging them to be productive and effective at tasks and activities of interest to them that are also valued within the family, at school , and in their community . The basic theory behind the application of peer justice and youth empowerment through Youth Courts is that young people are more responsive to pro- social peers than to adult authority figures . A recent study by the Urban Institute compares this correlation with the long- held belief that " hanging out with the wrong crowd " is directly related to the onset of delinquent behavior. ' Further, the Social Development Research Group at the University of Washington found that programs which promote competencies and social , emotional , or cognitive development in adolescents also have the capacity to improve many positive behaviors (self- control , assertiveness , problem solving, interpersonal skills , social acceptance, school achievement, completion of school work, graduation rates , parental trust, self- efficacy, and self- esteem ), while reducing negative and unhealthy behaviors ( hitting, carrying weapons , vehicle theft, school failure, negative family events , teen pregnancy, skipping classes and school suspensions , and alcohol , tobacco, and other drug use) . ' 2 endnotes 'Benson , P. , and R . Saito . 2000 . The Scientific Foundations of Youth Development . In Public / Private Ventures (ed . ) Youth Development : Issues, Challenges , and Directions . Philadelphia, Pa . 'Butts J . ; J . Buck ; and M . Coggeshall . 2002 . The Impact of Teen Court on Young Offenders . Washington , DC : The Urban Institute . 'Catalano, R . F . ; M . L. Berglund ; J . A . M . Ryan ; H . C . Lonczak ; and J. D . Hawkins . 1998 . Positive Youth Development in the United States : Research Findings on Evaluations of Positive Youth Development Programs . Paper submitted to U . S . Department of Health and Human Services , Office of the Assistant Secretary for Planning and Evaluation and National Institute for Child Health and Human Development . post-script S . T. A . M . P . "s work builds on the "under-developed strengths " of communities at-risk for criminalization and incarceration by focusing on individual needs and enhancing the capacity of young people and their families through training programs and services which promote practical life skills, sustainable decision making , holistic and healthy choices, and effective tools of communication . In the spring of 2006 , S . T . A . M . P . initiated the Green Guerrillas Youth Media Tech Trainee Program as a . pilot project with a small budget and the help of four dedicated adult volunteers . The Green Guerrillas study documentary and narrative filmmaking , make their own media from posters to movies, speak publicly and do outreach at community events , and analyze important social , political , economic and environmental issues which affect their lives . The Green Guerrillas are low-income youth of color, who have grown up in foster care, on Indian reservations , and in maximum security facilities . Most of them have incarcerated family members ( including parents), and they are all themselves at increased risk of imprisonment based on several social , economic , and political factors . Coming in to the program , none of these young people had video experience beyond the casual use of a camera, nor did they understand the role mainstream media plays in supporting stereotypes that promote and perpetuate unhealthy behaviors . The program" s activities and field trips use an " asset based " approach to build their skills and provide them with opportunities to experience working as a team ; share what they have learned about renewable energy and sustainable lifestyle choices with other young people and adults ; and, use digital media tools to document social issues at home and in school that are important to them . As a result of their development as empowered leaders in this community, the Green Guerrillas are working through S . T . A . M . P . to lead the effort to re-establish Youth Court in this community . S . T . A. M . P . anticipates that by building on the success of this and other programming , and its already existing collaborative relationships with justice agencies and youth - centered programs ( like Job Link, Y. E . S . , The Learning Web , and 4 - H), it has the expertise, experience, and capacity to design and implement another pilot project (Youth Court) which will empower youth in this community to take an active role in reducing the escalation of risky behaviors among their peers, while improving public safety through positive civic engagement . 3 10 / 15 / 2008 TOWN BOARD E4ETING of rT ATTACHMENT # 5 9 9 TOWN OF ITHACA 215 N . Tioga Street, Ithaca, N .Y. 14850 www .town . ithaca. ny.us TOWN CLERK 273- 1721 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 PUBLIC WORKS FACILITY (Roads, Parks, Trails, Water & Sewer) 273 - 1656 FAX (607) 273 - 1704 or (607) 273-5854 MEMORANDUM TO : Town Board Members FROM : Judith C . Drake , PHR , Human Resources Manager DATE : October 11 , 2007 SUBJECT : Personnel Committee Recommendations he Personnel Committee reviewed the request for additional positions that were proposed in the 008 budget . • Recommend to leave in budget : o 2 additional seasonal laborers Expense is isolated to A7110 . 101 Parks Public Works Labor • Recommend to leave in budget : o 1 additional Planner position (for a 2 year hire ) to be paid out of B8020 . 100 • No recommendation yet on the additional Code Enforcement Officer position . Committee still evaluating the position request . Attached are the salary sheets for the staff to be considered at the November Budget Town Board meeting . _ mss . P �- 10 / 15 / 2008 TOWN BOA ft)4 NOf ATTACHMENT # 6 I� Table 6, Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Selected areas, all items Index (1982-84=100, unless otherwise noted) All items Indexes Percent change to Percent change to ® Pricing July2007 from- June2007 from- schedule Apr. May June July July May June June Apr. May 2007 2007 2007 2007 2006 2007 2007 2006 2007 2007 U.S. city average .. .... ... .... ............ ... ... . ........ . ... M 202. 130 203.661 203.906 203.700 2.3 0.0 -0.1 2.7 0.9 0. 1 Region and area size2 Northeast urban ................... ........ ..... .. .... ........ M 215.802 217.008 217.794 217.879 2.1 .4 .0 2.3 .9 .4 Size A - More than 1 ,500,000 ... ........ ...0... ... M 216.766 217.739 218.624 218.523 2.0 .4 .0 2.2 .9 .4 Size B/C - 50,000 to 1 ,500,000 3 ...... .... ...... M 129.856 130.881 131 .234 131 .521 2.3 .5 .2 2.4 1 . 1 .3 Midwest urban ...... .... ... .... ............ .... ... ........ . ... M 192.379 194.553 194.538 194.219 2.2 -.2 -.2 2.7 1 . 1 00 Size A - More than 1 ,500,000 ....... ... .... ....... M 193.403 195.325 195.105 194.725 2. 1 -.3 -.2 2.6 .9 -. 1 Size B/C - 50,000 to 11500,000 3 ...... ........ .. M 125. 159 126.897 126.995 126.738 2.4 -. 1 -.2 2.7 1 .5 .1 Size D - Nonmetropolitan (less than 50,000) . .............................. ........ . .. . ... . M 189.901 191 .801 192.455 192.804 2.2 .5 62 2.6 1 .3 .3 South urban ...... .... .......................... ........ .... .... M 196.730 198. 175 198.838 198.673 2.3 .3 -. 1 2.8 1 .1 .3 Size A - More than 1 ,500,000 . ...... ........... ... M 199.837 201 . 167 202.215 201 .867 2.4 .3 -.2 3.0 1 .2 .5 Size B/C - 50,000 to 1 ,500,000 3 .. .....6666..... M 125.598 126.639 126.930 126.878 2.2 .2 .0 2.6 1 . 1 .2 Size D - Nonmetropolitan (less than 50,000) . .... ... ....................... ........ ....... . M 2006520 201 .358 201 .709 201 .809 1 .9 .2 .0 2.4 .6 .2 West urban ... ........... ............................... ........ M 206.521 207.795 207.311 206.927 2.6 -64 -.2 2.9 .4 -.2 Size A - More than 1 ,500,000 ... .... .............. M 208.393 209.674 208.726 208.388 265 -.6 -.2 2.8 62 -.5 Size B/C - 50,000 to 1 ,500,000 3 .. ........ ...... M 1286376 128.962 129.097 128.840 2.7 -. 1 -.2 2.9 .6 . 1 Size classes A 4 ...... ........ .... .. 0....................6666....... .... ... ... M 187.531 188.791 188.909 188.642 2.2 -.1 -. 1 2.7 .7 . 1 B/C 3 .. ............................... ..6........ ...... ...... ... M 1266624 127.710 127.942 127.866 2.3 .1 -.1 2.7 1 .0 .2 D .......... .................... . .. ...6 .....6.. ............... 0.... M 1976059 198.771 199.237 199.207 2.3 .2 .0 2.6 1 . 1 .2 Selected local areas5 Chicago-Gary-Kenosha, IL-IN-WI . ........ ... .... ... M 197.067 199.109 199.279 198.700 3.1 -.2 -.3 16 1 . 1 . 1 Los Angeles-Riverside-Orange County, CA . .. M 210.195 211 .145 209.614 209.444 2.4 -.8 -. 1 2.7 -.3 -.7 New York-Northern N.J.-Long Island, NY-NJ-CT-PA .....6..... ...6 ... .....6.66.............. M 219.791 221 .396 222.322 222.237 2.5 .4 .0 2.6 1 .2 .4 Boston-Brockton-Nashua, MA-NH-ME-CT ... .. 1 225.395 226.465 1 . 1 .5 - - Cleveland-Akron, OH ........ .6..6.. .66........... ......... 1 186.889 187.344 . 167 .2 - Dallas-Fort Worth, TX ....... 6.6.... ..6..6...... .... ....... 1 195.216 1966198 162 .5 - Washington-Baltimore, DC-MD-VA-WV 6 ...... 1 - 132.330 133.766 3.1 1 . 1 - - Atlanta, GA ............. .................6.. .....6.. ... 66... .... 2 197.856 200.943 3.4 1 .6 - Detroit-Ann Arbor-Flint, MI ..6...6.66......... ........ ... 2 195.417 196.701 2.4 .7 Houston-Galveston-Brazoria, TX ...... ... ...... ..... 2 182.774 183.380 1 .1 .3 - Miami-Fort Lauderdale, FL ....... ... ........ ...... .. ... 2 208.921 210.938 4.2 1 .0 - Philadelphia-Wilmington-Atlantic City, PA-NJ-DE-MD ..... ............0... ........ ... ........ 2 214.668 216.511 - - 1 .6 .9 San Francisco-Oakland-San Jose, CA ... .. ...... 2 211 . 189 211 .422 3.0 . 1 - Seattle-Tacoma-Bremerton, WA ...... ... ... ..... ... 2 210.388 210.550 - 3.3 .1 - 1 Foods, fuels, and several other items priced every month in all areas; Tampa-St. Petersburg-Clearwater, FL. most other goods and services priced as indicated: 6 Indexes on a November 1996=100 base. M - Every month. - Data not available. 1 - January, March, May, July, September, and November. 2 - February, April, June, August, October, and December. NOTE: Local area indexes are byproducts of the national CPI program. 2 Regions defined as the four Census regions. See technical notes. Each local index has a smaller sample size than the national index and is, 3 Indexes on a December 1996=100 base. therefore, subject to substantially more sampling and other measurement 4 Indexes on a December 1986=100 base. error. As a result, local area indexes show greater volatility than the national 5 In addition, the following metropolitan areas are published semiannually index, although their long-term trends are similar. 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'a� W a (n F' zc d U v c 0 0 o c I .M rr> m m o o Q aNi N m E U Y d (D aDi 31 m E ro a) M D _U Q �I c E g a d w H c Q)CD LL m U Z U cr ro a o I a > E U I rn rn ¢ o F Z m Cn D I O Q � N W c >, N I LL, O N _ C N c c CJ a) T .O. Q o W o l c > O N p o • a t0 0 `o m e va J 9a aa) aa) cc� o .co aai aa) aa) I $ I a) aT 0 co ro o U v (n (nI W 2 o (n �, 2 ¢ Y ¢: U a a Q 0 U) R J Y W d U W o m W Z U 10 / 15 / 2008 TOWN BOARD MEETING of 1T� ATTACHMENT # 7 ° 99 TOWN OF ITHACA i - 215 N . Tioga Street , Ithaca , N . Y. 14850 Agenda 1 g 182 1 �� w ,� 04 www .town .1thaca .ny.us TOWN CLERK 273- 1721 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 HIGHWAY (Roads , Parks , Trails , Water & Sewer) 273- 1656 FAX (607) 273- 1704 or (607) 273-5854 MEMO TO : Town Board Members FROM : Karen Billings , Town Clerk DATE : Thursday , October 15 , 2007 RE : Town Clerk' s Monthly Report to the Board 9/24/07 : I attended the Town Clerk' s Association Executive Committee Regional Meeting in Ellicottville , NY , where I learned more about F . O . I . L . procedures and other Town Clerk functions . September 2007 Town Revenues received (as per detail attached ) $ 7 , 032 . 80 Disbursements State Ag & Markets and Dept of Health & Cty Treasurer 278 . 30* Town Supervisor for General and Part Town 79032 . 80 Total Disbursements $ 7 , 278 . 50 *Detailed reporting to the State and County — more information available in the Town Clerk's Office . 10/9/07 : Deputy Town Clerk , Carrie Coates-Whitmore and I attended the Tompkins County Town Clerk' s Association meeting . Special guest , Tompkins County Clerk Aurora Valenti , spoke about a $ 17 , 500 state grant the county received from New York State , its purpose and potential contributions needed from Town and Village Clerk' s offices over the next few months . I followed up with Jackie Thomas of the County office of personnel , the grant writer, and she shared her copy of the actual grant application and filled me in on the details and the potential for ongoing discussion . A copy of the grant application is available for review in my office . 10/9/07 : I met with the Recreation and Human Services Committee to discuss window displays in the Town Hall lobby. We discussed matching displays to legislative action and typical actions on the calendar as well as other ways to bring about enhanced community knowledge about the Town of Ithaca through our window displays . In November, a display depicting Tutelo Park will display the many aspects of this community asset . 10/ 10/07 : NYSERDA ( NYS Energy Research and Development Authority) is asking organizations to sign up as " Pledge Drivers" in order to help increase awareness of energy saving tips and procedures available . Becoming a Pledge Driver means you are making a public commitment to invite your community or organization to take the pledge . You can commit to driving people to NYSERDA 's Web site to take the pledge by posting information and a link to the pledge at our Web site . According to NYSERDA, we can be an important part of this show of strength and commitment by completing the pledge driver commitment form at NYSERDA's Web site : http : //www_getenergysmart . org / FallCampaign/ ESPIedgeDriver . aspx More information about this is contained in the correspondence . file in the Town Clerk's office . 10/ 10/07 : Skilled Trades Diversity Council information received pertaining to its 2008 Pre- Construction Preparedness Program application and informational flyer: • This is a nine week , unpaid program which meets on Tuesdays and Thursdays from 8 am to 4 pm . • 18 years of age or older, Valid Drivers License , High School Diploma or GED and physically able to do the work to apply. Application deadline is December 14 , 2007 • Interviews will begin the week of January 14 , 2008 • Program begins Tuesday, February 26 , 2008 • Program ends Thursday, April 24, 2008 • Completion of this program does not guarantee a job , but two-thirds of last year's participants are now employed in the trades . 0, TOWN CLERK' S MONTHLY REPORT t OF ITHACA, NEW YORK SEPTEMBER, 2007 E SUPERVISOR: PAGE 1 t to Section 27, Subd I of the Town Law, I hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by Law : A1255 7 MARRIAGE LICENSES NO . 07112 TO 07118 122 .50 5 MISC . COPIES 18 .25 1 TAX SEARCH 5 .00 1 ZONING MAP 0 .25 1 PARK OPEN SPACE FULL RPT 4 . 50 7 MARRIAGE TRANSCRIPT 70 .00 TOTAL TOWN CLERK FEES 220.50 A1557 1 SPCA IMPOUND FEES 25 .00 TOTAL A1557 25.00 A2188 1 FACILITY USE FEE 50 .00 TOTAL A2188 50.00 1 1 PARK USE FEE 30 .00 TOTAL A2191 30.00 A2544 DOG LICENSES 432 . 80 TOTAL A2544 43180 B2110 22 BUILDING PERMIT 2,250 . 00 4 BUILDING PERMIT EXTENSIN 237 . 50 1 FOUNDATION PERMITS 100 .00 1 FIRE SAFETY INSPECTIONS 80 .00 1 SIGN PERMITS 132 . 00 4 ZONING BOARD MTG 400 .00 3 TEMP CERTIFICATE OCCUP 410 .00 TOTAL B2110 31609. 50 B2115 2 SUBDV . REV . FINAL PLAT 15110 .00 3 SITE PLAN FINAL PLAN 13375 . 00 1 ADD . MTG . FEE AGENDA PRO 30 . 00 1 ASS . MTG . FEE P . H . PROCE 50 .00 1 SPECIAL PERMITS 100 . 00 TOTAL B2115 21665. 00 TOWN CLERK' S MONTHLY REPORT SEPTEMBER, 2007 Page 2 _ DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 758 .30 PAID TO SUPERVISOR FOR PART TOWN FUND 6,274. 50 PAID TO COUNTY TREASURER FOR DOG LICENSES 79 .20 PAID TO AG & MARKETS FOR DOG LICENSES 9 .00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 157 .50 TOTAL DISBURSEMENTS 79278.50 . OCTOBER 2, 2007 `fie ` SUPERVISOR CATHERINE VALENTINO STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I , KAREN BILLINGS , being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by erne duri the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by la Subscribed and sworn to before me this Town Clerk day of +' 20 C Notary Public CARRIE WHITMORE° Notary Public, State of New Yorke No . 01 WH6052877 Tioga County UI v Commission Expires December 26, TOWN OF ITHACA Public Works Department' s Monthly Board Report September Report for the October 15, 2007 Meeting ROADS O Dead trees were cut at the cul-de-sac end of Eldridge Circle . We will re-grade the area and are planning on planting new trees when we finish grading. 0 Shoulders were installed on Bundy Road . We also hot patched the road to get ready for snow plowing. Tompkins County provided the trucking of materials. ❑X We provided several trucks for the Town of Ulysses paving work and assisted the Town of Danby with trucking. Z The Town of Ulysses hauled crushed limestone for our stockpile . ❑x We assisted the Village of Cayuga Heights with installing shoulders on roads they paved . 0 Clover Lane was paved with a cold mix pavement. 0 We installed culvert pipe for a resident on Christopher Circle to enclose the ditch. Z We continued hot patching problem spots around Town to prepare for snow plowing. X Crosswalks and stop bars were installed, along with several road signs . Repairs to our salt-mixing equipment were begun. The Ridgecrest Road storm water management project materials were ordered and work has begun to continue putting pipe in the ditches and covering it. ❑X Striped center line and white lines on various Town roads . PARKS AND TRAILS ✓ Work continued on Pew Trail including cold mix paving of the entire trail, completion of concrete sidewalk and landscaping along sidewalk. ✓ Grounds maintenance at all sites continued, including weekly site inspections and garbage collection. ✓ Beautification plantings were watered and tended . ✓ We prepared Tutelo Park for the annual festival — setting up tables, chairs, picnic tables, and additional garbage cans . The festival was a success with an estimated 1 ,500 people attending on Saturday, September 22nd . Clean up of the site and returning tables and chairs were done the following Monday . The Public Works Department staff spent a total of 147 man hours working on this event. ✓ Several sections of walkways were sealed, along with the basketball courts at Iacovelli and Hungerford Heights Parks . New nets were installed at all the courts . ATER We completed work on the Clover Lane water project including landscape restoration and valve repairs . x Lawn repairs were completed for our last three water main breaks . x We replaced hydrants on E. King Road, Troy Road, and Ridgecrest Road . x Work began on the new water main along Trumansburg Road . We have staff inspecting the project daily . X PRV tour on Stone Quarry Road was done with Bolton Point. SEWER D Annual sewer pump station preventative maintenance with ITT Flyght was completed . Q Weekly pump station checks were performed . Q A total of 94 mark-outs were done for Dig Safely New York, October Projects 1 . Brush pick up starts on Monday, October 15t". 2, Ridgecrest Road storm water management project to continue . 31 Hot patching. 4. Final mowing in parks and trails . 5 . Fall clean ups in parks and trails . 6. Continue daily inspection at Trumansburg Road waterline project. 71 Beautification plantings of fall perennials and bulbs . 81 Fall tree plantings. 9. Repairs to sewer lines and manholes . 10. Sewer repair on Troy Road . ghk OF I T A* Ix 9a TOWN OF ITHACA PLANNING DEPARTMENT i8 21 215 NORTH TIOGA STREET, ITHACA, . N .Y . 14850 Jonathan Kanter, A.I.C.P. (607) 273-1747 Director of Planning FAX (607) 273-1704 Planning Director ' s Report for October 15 , 2007 Town Board Meeting DEVELOPMENT REVIEW September 4, 2007 Planning Board Meeting: Elizabeth Anne Clune Montessori School of Ithaca Field of Dreams, 120 and 122 King Road East : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed Field of Dreams (Master Plan — Phase 1) project at the Elizabeth Anne Clune Montessori School of Ithaca located at 120 and 122 King Road East, Town of Ithaca Tax Parcel No. ' s 43 - 1 -3 . 5 , 43 - 1 -3 . 6, and 43 - 1 -3 . 2 (portion of) , Low Density Residential and Medium Density Residential Zones. The proposal includes the clearing, grubbing, and grading of approximately 1 3/ ® acres to create a playing field, a sledding slope, an access lane to King Road East, stone dust paths, a pond and boardwalk, stormwater facilities , and a new asphalt path between the Middle School and the Lower Elementary School . Elizabeth Anne Clune Montessori School of Ithaca, Owner/Applicant; Kimberly Michaels, Trowbridge & Wolf, LLP , Agent. Recommendation to Town Board Regarding a Moratorium on Development in the Northeast Corner of the Town of Ithaca : The Planning Board did not adopt a recommendation to the Town Board regarding a local law providing for a moratorium on development in the northeast corner of the Town of Ithaca for a period of two hundred seventy (270) days . September 18 , 2007 Planning Board Meeting: Cornell University Transportation-focused Generic Environmental Impact Statement (t- GEIS : Kathryn Wolf, Trowbridge & Wolf, LLP , presented an update to the Planning Board regarding the t-GEIS . Cornell hopes to submit the t-GEIS for review in late October or early November. Ithaco Liquid Nitrogen Storage Tank, 950 Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed installation of a liquid nitrogen storage tank for Ithaco Space Systems Inc. located in the South Hill Business Campus at 950 Danby Road, Town of Ithaca Tax Parcel No . 39- 1 - 1 . 1 , Planned Development Zone No . 12 . The proposal involves the installation of a 9 , 000 gallon, +/- 29 foot tall liquid nitrogen storage tank located on the southern corner of the building. The tank will be enclosed with concrete retaining walls and chain link fence and will include new landscaping. South Hill Business Campus , LLC, Owner/Applicant; George W. Breuhaus, Agent. 1093 Group LLC 2-Lot Subdivision, 330 Pine Tree Road : The Planning Board granted Preliminary Subdivision Approval for the proposed 2 -lot subdivision located at 330 Pine Tree Road, ITownofltliaca �lun ingY7 ectorste�o ® ; Octab"er�,,1�5, 200To '�Bnarrl��ee z g`� � ��. Town of Ithaca Tax Parcel No . 62- 1 -3 .2 , Community Commercial Zone. The proposal involves subdividing the +/- 5 . 959 acre lot into two parcels consisting of a +/- 1 . 703 acre parcel, containing the existing Rite Aid Pharmacy, and a +/- 4 . 256 acre parcel located off Mitchell Street which would be available for future development. 1093 Group, LLC, Owner/Applicant. Sketch Plan Review — Ithaca College Temporary Metrological Tower, 144 King Road East: The Planning Board reviewed a sketch plan for the proposed Ithaca College Temporary Metrological Tower located at 144 King Road East between King Road East and the Ithaca College Campus, Town of Ithaca Tax Parcel No . 43 - 1 -4, Conservation Zone. The proposal involves clearing approximately 0 . 8 acres of vegetation for the construction of a +/- 164 foot high metrological tower. The tower will be used to collect data such as wind speed, wind direction, and temperature for a period of time ranging from 3 months to 2 years . The study is to determine the feasibility of installing a wind turbine on Ithaca College owned lands in the future. Ithaca College, Owner/Applicant; Scott Abbett, Sustainable Energy Developments Inc. , Agent. Ithaca College Athletic & Events Center, Ithaca College Campus : The Planning Board heard a presentation and update regarding the proposed Ithaca College Athletic and Events Center, Ithaca College, Owner/Applicant; Richard Couture, Agent . Several significant changes have been incorporated into the plan, including relocation of parking areas to other parts of the campus and relocation of the proposed loop road . The Draft Environmental Impact Statement (DEIS) is expected to be submitted to the Planning Board in early October. Reviews for Zoning Board (ZBA) : Six applications for the Zoning Board were processed since the September report as follows , resulting in six variances granted with conditions : September 17 , 2007 ZBA Meeting : ( 1 ) an area variance was granted to allow a sunroom addition to encroach into the required front yard on an existing, non-conforming single4amily home, located at 110 Judd Falls Road, Medium Density Residential Zone, Judith Kellock, Owner, Burke Carson, Appellant/Agent; and (2) an area variance was granted to permit the conversion of the interior of an existing garage to create a home occupation within the existing residence, with the home occupation exceeding the maximum area requirement (500 square feet max . , or 25 % of the floor space of the dwelling permitted, whichever is less ; 692 square feet proposed), located at 111 West King Road, Neighborhood Commercial Zone, David Auble, Owner/Appellant, Martin Nichols, Agent; (3 ) an area variance was granted to allow an existing addition to encroach into the required rear yard setback (the addition was added in 1985 and never received the necessary variance) , located at 111 Christopher Circle, Medium Density Residential Zone, Lewis M . Clark and Alice Wu, Owners/Appellants ; (4) an area variance was granted to allow the construction of . a workshop addition to an existing garage encroaching into the required side yard setback, located at 1151 Danby Road, Low Density Residential Zone, Edward Kratil , Owner/Appellant; (5) a height variance was granted to allow the installation of two poles and loudspeakers for a mass notification alert system on the Ithaca College campus, one on the roof of Philips Hall , the other in a wooded area between Wood Field and College Circle Road, exceeding the maximum height allowed for structures , located at 953 Danby Road, Medium Density Residential Zone, Ithaca College, Owner/Appellant, Jeffrey R. Paddock, Agent; and (6) a height variance was granted to permit the construction of a connecting breezeway between an existing house and garage to convert the garage from storage into additional living space, with the connection resulting in a single main building exceeding the permitted height (36 feet from the lowest exterior level permitted ; 38 . 5 +/- feet 2 '' dam °''� mtl°., .. _ Townsof�thacas.Plannangtrcto s�e�ort ,� Octobe S,F 200�o n Boar M e12ng � � , , provided), located at 997 Taughannock Boulevard, Lakefront Residential Zone, Richard and Sally Mennen, Owners/Appellants . CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month. Comprehensive Plan Review Committee : The Comprehensive Plan Review Committee met on September 17 , 2007 and completed review of the remaining chapters of the Comprehensive Plan and the residents survey summary in Appendix A of the Plan. The Committee also discussed coordination of the Town and City of Ithaca Plan updates , and that perhaps one way of coordinating would be to include a Town representative on the City' s Plan update committee, and vice-versa. The Committee also began outlining its recommendations that will be reported to the Town Board. Some of the key recommendations agreed to by the Committee include: There should be a full update of the Plan . The Committee will include an outline of the sections and elements of the Plan that should receive particular attention in the update. The Plan update should begin early in 2008 and will probably be a two-year effort . One of the first phases of the update should be a new residents survey to help determine what directions residents would like to see the Town go , what current issues need to be addressed, what has changed since the 1993 Plan, what new facilities and programs would residents like to see, etc. The Committee agreed that the survey should include follow-up questions related to those in the 1993 survey, and that technical assistance in formatting, conducting and analyzing the survey should be requested from the Cornell Survey Research Institute or similar consultant . Funds for technical assistance in conducting the survey have been included in the 2008 Tentative Budget. The Committee recommends having the bulk of the work on the Plan update done by Planning Department staff as a team approach working with a committee established by the Town Board to oversee the Plan update. To accomplish this, the Committee recommends the hiring of a second, full -time Planner (time-limited) for up to two years to enable the Planning Department as a whole to work on the Plan update, which is a major new initiative. The Committee recommends this approach rather than hiring a consultant to do the Plan update. Funds for the additional Planner position (salary and fringe benefits) are included in the Tentative Budget. The Committee discussed possible committee structure for the Plan update. Preliminary ideas are that a committee should not be too large and that it should include both Town Board members and others with relevant expertise and knowledge that would be relevant to the Plan update. The Committee will continue discussion of the committee structure at the next meeting. The Committee reiterated that the Town and City Plan update efforts should be coordinated, and that should be discussed further. 3 "Townof^IlliacaF'lanning= ec ors p h' ;Octole 15�, 200E7 �own :Boardzt�lye;eF�n The next Committee meeting is scheduled for Thursday, October 18th, 2007 at 4 : 00 p.m. to complete recommendations to the Town Board regarding an update of the Plan, including the structure of a committee to coordinate the Plan update process . Codes and Ordinances Committee (COC) : The Committee met on September 19, 2007 and reviewed the proposed stormwater management law. The next COC meeting is scheduled for October 17 , 2007 . Tentative agenda items include continuation of review of the proposed stormwater management local law, report on comments received regarding the draft amendments to the Lakefront Residential Zone and dock regulations, and introduction to State mandated regulations regarding illicit discharges into municipal separate storm sewer systems . Transportation Committee : The September 26 , 2007 meeting was cancelled due to a lack of agenda items . The next Committee meeting is tentatively scheduled for Wednesday, October 24, 2007 , Conservation Board : The next Conservation Board meeting is scheduled for October 4, 2007. Agenda items will include discussion and comments on . the Scenic Resource Committee' s draft report, committee reports and updates, comments on the draft Town Wind . Energy Facility regulation, and overview of the draft Stormwater Management Local Law. Carrowmoor Committee: The Committee met on October 2 , 2007, and discussed the status of drafting a local law for a Planned Development Zone to allow the Carrowmoor development, the concept of housing trusts and how that may or may not relate to the affordable housing component discussed for Carrowmoor, and the need to obtain more information from the developer regarding a market/feasibility study for the proposal and additional financial information from the development team. The Attorney for the Town and Director of Planning met on October 1St to begin drafting a local law for the Planned Development Zone. The drafting process will take at least several weeks before a proposed law is ready to bring to the Committee for discussion, and then to the Town Board for consideration to formally begin the review process. Route 96 Corridor Management Study: The Tompkins County Planning Department released a final RFP (Request for Proposals) at the end of September, and sent a draft inter-municipal agreement for the Study for comments by participants . The Attorney for the Town and Director of Planning reviewed the draft Agreement, and sent suggested revisions to the County. The current thinking is that the Transportation Committee would review the study scope and draft agreement for the Route 96 Corridor Study at its next meeting (Oct. 24t), and provide a recommendation to the Town Board. This item would then be scheduled for Town Board consideration at the November 19th meeting. Consultant Selection for Sapsucker Woods UNA Study: The Town received six responses to the Request for Qualifications (RFQ) that was sent out in September. The Town Board committee reviewed the six Statements of Qualifications and selected two consulting firms to be interviewed. One is scheduled for Thursday, October 4th, and the other for Friday, October 5th. The preliminary cost estimates from these two consultants range between $ 17 ,000 and $20,000. Additional information and a resolution to authorize the hiring of a consultant to conduct the study will be available at the October 15`h Town Board meeting. Attendance at Conference — American Planning Association Upstate New York Chapter, Binghamton, NY : The Director of Planning attended the American Planning Association Upstate 4 To>�of�lt`ha a'��Pla nig�Direc o�'s�Re�vr# October�l�5, 2QO�I�ow�z BoardMeetr�tg � "� New York Chapter Conference in Binghamton, NY on September 19th and 20th, 2007 . Sessions attended included the following : Erie Canalway Corridors, a tour of the art gallery and studio district, Intermodal Transit Terminal and Downtown University Center, New York State Heritage Areas, Environmental Law Update, and Flood Map Modernization. Conference materials are available in the Planning Department for those interested in reviewing. Attendance at Trail Conference, Rochester, NY : The Environmental Planner attended a conference on trail grants, resources and related elements in Rochester, NY on September 29, 2007 . Some of this information will be helpful in moving ahead with the Gateway Trail project (see below) and with future trail development and grant applications . Performance Reviews : Staff performance reviews were completed during September. Fall Newsletter: The Fall Newsletter was prepared and printed in September, and mailed early during the week of October 1St, 2007 . ITCTC Planning Committee : The Planning Committee of the Ithaca-Tompkins County Transportation Council (ITCTC) met on September 18 , 2007 . Agenda items included reports on the Coordinated Public Transit-Human Services Transportation Plan, County Job Access Reverse Commute Program, and Route 96 Corridor Management Study. Gateway Trail : The grant agreement with New York State (DOT) has been approved and signed for Phase I of the Gateway Trail project. This allows the Town to move ahead with project scoping. Town staff from Engineering, Public Works and Planning met on October 2 , 2007 to discuss the next steps in the process of moving the trail project along. A meeting with the DOT administrator of the project is scheduled for October 25 , 2007 to discuss what the scoping element of the project will involve . Project design and engineering will follow scoping. Agricultural Easement Inspection : Planning staff completed the annual site inspection for the agricultural conservation easement that the Town acquired on the Ferguson property, located on Sheffield Road . A memo from Mike Smith (8/29/07) and completed Inspection Form are attached for the Board ' s information. 5 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD MEMBERS FROM : MICHAEL SMITH , ENVIRONMENTAL PLANNER� y DATE : AUGUST 29 , 2007 RE : ANNUAL AG . INSPECTION — FERGUSON PROPERTY Attached is a copy of the completed Annual Inspection Form relating to the agricultural conservation easement on the Ferguson Property. The 40- acre property is located along Sheffield Road, south of Mecklenburg Road . The Town ' s Policies and Procedures Manual and the easement require an annual inspection to be completed by the Town, with the results reported to the Town Board . I conducted the site inspection on August 23 , 2007 and found the property in compliance with the terms of the easement. I also made notes on a map of the property and took several pictures during the site inspection that are available if anyone is interested in seeing them . Please contact me at 273 - 1747 or email me at msmith a town. ithaca . ny.us if you have any questions prior to the meeting. Enc. Agricultural Conservation Easement Town of Ithaca Annual Inspection Form Date of Visit 08/23/07 Easement Name : Current Owner: Ferguson Agricultural Conservation Easement Lisa & Gary Ferguson Address of Property: Address: East Side of Sheffield Road 1485 Mecklenburg Road 285' South of Mecklenburg Road Ithaca , NY 14850 Tax Parcel No . : Phone # 28- 1 - 1 . 3 607-273-9212 Description of Current Land Uses : iJ.=J / y / 4 i"41fh 4 l / Describe current Agricultural activities (and!/ any changes since the last inspection) : /yi-' / C [- � �.�' h� ' � �/{ �� c � [ J 'I [%-i C ' /%c �7 /F , �/, � � ��//7-; ( c>.� �� Ty ���✓� List all man- made alterations made since the last inspection visit: l Do all changes comply with the terms of the easement? Yes No Comments : 7 /�•� -�� , / /�. .r,% f List any observed natural alterations : c;� z Other observations, comments, and recommendations : Attach as needed maps, photos, and illustrations . Name of Inspector (s) : n 1 Regular Meeting of the Ithaca Town Board , October 15 , 2007 Human Resources Report for September 2007 Personnel Committee : The committee discussed the recommendation of the percentage increase for the 2008 wages . The committee agreed to have a joint meeting with the Employee Relations Committee before their recommendation went to the Town Board in October. The committee continued their discussion regarding the salary survey. Mr. Kanter was invited to discuss the Director of Planning ' s hours with the committee . The members voted to recommend to the Board to increase the hours of the Director of Planning to 40 to match that of the Director of Engineering and the Highway Superintendent . The committee voted to recommend creating a sick time bank for a specific employee . Safety Committee : Committee has been working on the Violence in the Workplace assessment. Results of the assessment will be submitted to the Town Board with recommendations for changes . See attached summary from each location . Items already addressed : PWF : Lights have been ordered to increase the parking lot lighting . Additional training will be provided on conflict management skills on December 7th as part of an all day all hands training . Town Hall : to be discussed further (list not all inclusive ) are lights in the parking lot , visitor system , PEZ area , court security , lights in lobby. Training and Development : The Brainteaser group has finished designing the Fall series . The October program will be " Painless Feedback : You can tell anybody anything . " Safety Training for Town Hall has been arranged . This training is done every other year and includes safety, sexual harassment and violence in the workplace . Personnel — Civil Service : Karen Billings was appointed as the Town Clerk effective September 17th . Time was dedicated to Karen ' s orientation . Research was done on the new law involving the Deputy Town Clerk' s . This new law creates the need to evaluate the job descriptions and titles for the Deputies . More information to follow on this in October. Commercial Insurance ( Ithaca Agency — NYMIR Insurance Company) : There were two accidents in August that were reported to insurance . The first being vehicle damage due to tree branched being down . This claim was denied by NYMIR . The second claim involved another vehicle running into the back of one of the Town ' s Jeep' s . This claim was submitted to the other vehicle ' s insurance company . 1 Workers ' Compensation ( Public Employers Risk Management Assoc — PERMA) : The Town has completed its annual audit with PERMA . The audit compares the estimated payrolls for 6/ 1 /2006-6/ 1 /2007 to the actual payrolls . There was an additional amount due of $815 . Disability Insurance : Dani Holford , Sr. Typist , is out on a disability claim . She is expected to return October 22 , 2007 . The renewal premiums for statutory disability coverage increased from $4 . 50 to $4 . 95 per person per month . This increase was due to several claims over the past year. Unemployment Insurance : There are no claims to report . Others : . Performance Reviews have been sent to the Department Heads for completion . We do annual reviews in summer for all departments except Public Works , which does them on the employees date of hire anniversary. Insurance Quotes : Renewal quotes from Guardian Dental and Excellus Blue Cross Blue Shield are expected around October 15th Submitted By: Judith . C . Drake , PHR Human Resources Manager EMPLOYEE SECURITY SURVEY This survey is designed to identify hazards arising from a person ' s job duties and/or assignments in the workplace. Work Location : ublic Works total returned : 22 : 28 1 . Does either of these two conditions exist at your workplace (in your building or at any other location where you work)? a. 13Y 9 N Work alone during working hours . b . 18 Y 4 N Do you notify someone when you are leaving work (excluding leaving at the end of the workday) Are these conditions a problem? If so when, please describe. (e. g. : Mondays, evenings, daylight savings time) 22 No 2 . Do you have any concerns about any of the following : (Y=yes N=No U=unsure NA= not applicable) a. 2Y 20 N OU Written policy to follow for addressing general problems b . 3Y 17 N 2U Written policy on how to handle a violent person c . 3Y 19 N OU When and how to request the assistance of a co-worker d. 3Y 18 N lU When to request the assistance of police e. 5Y 16N lU What to do about a verbal threat f. 3Y 18 N lU What to do if a domestic dispute erupts in the workplace g. 5Y 17 N OU What to do about a threat of violence h. 4Y 18 N OU What to do about harassment i . 3Y 18 N OU 1 NA Working alone j . 2Y 18 N OU 3 NA Panic Button k. OY 18 N lU 3 NA No alarm system for the building 1 . 2Y 19 N OU 1 NA Security in and out of the building m. 2Y 19 N OU 1 NA Security in the parking lot n. lY 20 N OU 1 NA Being assaulted by a co-worker o . OY 21 N OU To your knowledge have incidents of violence ever occurred between your co-workers? If so, please explain. Do you have any concerns that are not mentioned above? nothing written 3 . Are you more concerned when working shift work, in the field, or in other situations? Please explain public (4) flagging( 1 ) field (4) nights in winter ( 1 ) EMPLOYEE SECURITY SURVEY 2007 PWD results 10/ 10/2007 Page 1 Li 4 . Where in the building or worksite would a violent related incident most likely occur? (check all that. apply) a. 6 Meeting or lunch room b . 1 Exits C , _ Deliveries d. 1 Private offices e. 6 , Parking lot f 3 Bathroom g. _ Entrance h. 4 Other: specify _can happen anywhere, job site garage road way Please explain why you feel that way: it' s a confined space your alone flipped the finger, your holding them 0 , more accessible to public there is a congregation. 5 . Have you ever missed work because of a potential violent act(s) committed during your course of employment here?. 22 N 6 . Do you receive workplace violence related training or assistance of any kind? 20 Y 1 N 7 . Has anything happened at your worksite that could have lead to violence? If so , please comment about the situation below : 3 Y 19 N 8 . Has the number of potentially violent people you deal with during work increased lately? 22 N If you answered yes to any of the above, please describe (please note the question number next to your description. Harassment between co-workers (7) training upset when not their way Building Self Evaluation : Answer the following questions with Y= Yes, N= No , N/A= Not Applicable or UN= Unsure Exterior 1 . 16 Y 6 N Are appropriate locations/sheds adequately fenced? 2 . 20 Y 2 N Are doors/ gates secured after hours? 3 . 17 Y 5 N Are visitor procedures signs and hours of operation posted at all entrances of municipal buildings? 4 . 8 Y 13 N lU Are signs explaining the secured doors policy posted? 5 . 19 Y 3 N Are shrubs and foliage cut to allow adequate lines of sight (3 ' and 8 ' )? 6 . 16 Y 6 N Are the exterior of all buildings adequately lighted? 7 . 12 Y 8 N Are the parking lots adequately lighted? Somewhat, could be better EMPLOYEE SECURITY SURVEY 2007 PWD results 10/10/2007 Page 2 Y T` 8 . 20 Y 1 N lU Are the buildings free from graffiti, and graffiti is removed upon discovery? 9 . 8 Y 13 N lU Are the grounds accessible to patrolling vehicles? 10 . 4 Y 15 N 3U Are there intrusion alarms in the buildings? Please comment on any concern you may have (please note the number next to your comment) . none Interior 1 . 20 Y 2 N Are the main entrances visible from the visitor parking area? 2 . l l Y l l N Are multiple entrances controlled, signed and/or monitored? 3 . 15 Y 7 N Are ContractorsNendorsNisitors required to sign-in? Only 21 answers 4 . 14 Y 8 N Are there only one visitor entrance, and it is clearly identified? 5 . 0 Y 21 N Are ContractorsNendorsNisitors issued dated ID cards or badges? 6 . 21 Y 0 N Are stairwells properly lighted for safety? 7 . 21 YON Are hallways properly lighted for safety? 8 . 21 Y ON Are bathrooms properly lighted for safety? 9 . 3 Y 17 N lU Are staff bathrooms near public areas locked with restricted access? 10 . 7 Y 15 N Are mechanical and boiler rooms kept locked? 11 . 21 Y 0 N Are offices clearly labeled? 12 . 20 Y ON lU Are exit signs all functioning? 13 , 16 Y 6 N Are there control systems in place to monitor keys and duplicates? 14. At the end of the day are : a. 3 Y 18 N 1NAall offices locked? b . 15 Y 6 N lU all restrooms and locker rooms un-occupied? ONLY 20 ANSWERS c . 20 Y 0 N all exterior doors are locked? d. 19 Y 1 N all night lights are on and other lights turned off? e. 8 Y 3 N 9 NA has the basement been checked, door shut and lights off? 15 . 4 Y 12 N 4U Law enforcement personnel patrol grounds after hours? Please comment on any concern you may have (please note the number next to your comment) NONE EMPLOYEE SECURITY SURVEY 2007 PWD results 10/10/2007 Page 3 Work Practice Controls : (Have the following work practice controls been implemented?) Only 19 answers 1 .' 7Y 4N 3U 5NA Desk clear of objects? 2 . 16Y ON OU 3NA Unobstructed office exits? 3 . 6Y 7N 2U 4NA Bare cubicles available to use? 4. 13Y 4N OU 2NA Reception area available? 5 . 10Y 6N 1U 2NA Visitor Sign in/out? 6 . 4Y 12N 2U 1NA Visitor escorted? 7 . 13Y 3N lU 2NA Counter top to separate clients from work area? 8 . 8Y 9N lU 1NA Separate interview area? 9 . OY 19N OU ONA LD . badges used? 10 . 16Y ON 2U 1NA Emergency phone numbers posted? 11 . 15Y IN 2U 1NA Internal phone system used (intercom)? 12 . 12Y 4N 2U 1NA Internal procedures for conflict (problem) situations? 13 : 3Y 16N Security guards used? 14. 18Y ON 1NA Are evacuation plans current? 15 . 16Y 2N 1NA Are floor plans posted showing exits, entrances, location of security equipment? Please comment on any concern you may have (please note the number next to your comment) no comments OVERALL COMMENTS : Do you as an employee feel safe at work? 16 Y 3 not answered Comments and recommendations based on this evaluation: EMPLOYEE SECURITY SURVEY 2007 PWD results 10/10/2007 Page 4 EMPLOYEE SECURITY SURVEY 16 entire survey 17 page 1 : 23mn This survey is designed to identify hazards arising from a person ' s job duties and/or assignments in the workplace. Work Location: Town Hall 11 Does either of these two conditions exist at your workplace (in your building or at any other location where you work)? a. 16 Y Work alone during working hours . b . 13 Y 2N Do you notify someone when you are leaving work (excluding leaving at the end of the workday) Are these conditions a problem? If so when, please describe . (e. g. : . Mondays , evenings, daylight savings time) not a "problem " Just a concern when working weekdays, alone. Daytime & evenings. Eveninzafter 4: 30 pm 21 . Do you have any concerns about any of the following: (Y=yes N=No U=unsure NA= not applicable) a. 4Y 11N 2U Written policy to follow for addressing general problems b . 4Y 11N 2U Written policy on how to handle a violent person c . 3Y 14N When and how to request the assistance of a co-worker d. lY 15N lU When to request the assistance of police e. 5Y 11N lU What to do about a verbal threat f. 4Y 12N lU What to do if a domestic dispute erupts in the workplace g. 4Y 11N 2U What to do about a threat of violence h. 3Y 14N What to do about harassment i. 3Y 13N lU Working alone j . 3Y I IN 3U Panic Button k. 4Y 12N lU No alarm system for the building 1. 7Y 9 N lU Security in and out of the building m. 6Y 11N Security in the parking lot n. 3Y 14N Being assaulted by a co-worker o . 3Y 14N To your knowledge have incidents of violence ever occurred between your co-workers? If so, please explain: no one wants to listen ; I have experienced several verbally tense situations between co-workers and have been personally verbally attacked by one co-worker. This co-worker has verbally attacked other staff and, on one occasion, a member of the general public (this happened in the parkin lot). : ot). ; Yes, although not witnessed, but was told of after hours confrontation between two employees and one felt threatened by the others behavior. Do you have any concerns that are not mentioned above? No consistency with punishments or wrong doing; I have concerns that this person is not emotionally stable and that management is doing nothing to control this person 's behavior. ; EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 1 Door to lobby is unlocked and anyone can walk through ; Yes there are no push plates for handicap accessibility on the inside doors of the Aurora Street entrance. : Do panic buttons work? 3 . Are you more concerned when working shift work, in the field, or in other situations? Please explain This person 's emotional outbursts and behaviors are unpredictable which makes me uneasy in every situation that I am in with her, work or otherwise Concern during regular daytime hours. : Regular workday hours; In the field some residents/developers get violent during fleld inspections . especially. while enforcing Town regulations. ; Meetings late at night; Layout of the building causes individuals to work alone and unseen by other coworkers. ; No field work is usually alone but supervisors and coworkers are very supportive of using buddy system anytime. 4. Where in the building or worksite would a violent related incident most Iikely' occur? (check all that apply) a. 6 Meeting or lunch room b . 6 Exits strangers waiting for you C , Deliveries d. 5 Private offices e. 8 Parking lot strangers waiting for you . f. 1 Bathroom g. 5 Entrance h. Other: specify _3 courtroom • 2 court counter • field; 2 front counter; 3 PEZ area • basement bathroom ; exercise room . Please explain why you feel that way: See official complaint sited: Court room/offices = no protection in these areas; Court room =people who allegedly committed crime are present; Exits & Parking lots = strangers waiting for you; Administration has not dealt with emotionally /mentally unstable employee; Meeting rooms = areas where members of the public with an issue meet with staff and various boards Private offices = areas that managers would be meeting with employees to discuss problems with performance or behavioral issues I . .1 1 Parking lot = area that a member of the public could accost a staff member Counter areas = primary contact points with public that have a problem with policy or staff actions. Meetings sometimes get heated • parking lot not secured; Downstairs = not used after 3 : 30 pm by any other employees. PEZ Area :gathering place. EMPLOYEE SECURITY SURVEY 2007 TH results 1011012007 Page 2 5 . Have you ever missed work because of a potential violent act(s) committed during your course of employment here? 1Y 15N 6 . Do you receive workplace violence related training or assistance of any kind? l0Y 6N 7 . Has anything happened at your worksite that could have lead to violence? If so, please comment about the situation below : 6Y 9N 8 . Has the number of potentially violent people you deal with during work increased lately? 2Y 14N If you answered yes to any of the above, please describe (please note the question number next to your description. 7) more and more people seem to be on edge tely 7) irate people in court related situations 7) irate customers regarding court proceedings and relatives e�ng angry 7) people at PEZ reception are and/or Clerk 's office sometimes eft agitated or upset when they don 't get exactly what they want or for various other reasons. 6) Violence in the Workplace training seminar; Sexual Harassment training; Annual video 7) Disagreements, inequitable treatment of employees 6) Workplace violence posters are located near entrance & periodic training 7 )occasionally irate customers come into PEZ area, situations are diffused easily to date, concern with some coworkers over reactions and possibility that this could eventually become violence. Building Self Evaluation : Answer the following questions with Y= Yes, N= No, N/A= Not Applicable or UN= Unsure Exterior 1 . 4Y ON lU 12NA Are appropriate locations/sheds adequately fenced? 2 . 13Y 3N Are doors/ gates secured after hours? 3 . 5Y 6N 4U 1NA Are visitor procedures signs and hours of operation posted at all entrances of municipal buildings? 4 . 2Y ION 4U Are signs explaining the secured doors policy posted? 5 . 16Y Are shrubs and foliage cut to allow adequate lines of sight (3 ' and 8 ' )? 6 . 9Y 5N 2U Are the exterior of all buildings adequately lighted? 7 . 6Y 7N 3U Are the parking lots adequately lighted? 8 . 16Y Are the buildings free from graffiti, and graffiti is removed upon discovery? 9 . 15Y ON lU Are the grounds accessible to patrolling vehicles? 10 . lY 7N 8U Are there intrusion alarms in the buildings? Please comment on any concern you may have (please note the number next to your comment) 7 Back parking lot is too dark at night, I think the existing light ight poles should be put back into working order. EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 3 2) The door to the Town Board room in the corridor to the Town Clerk 's office is quite often unlocked. Whenever I 'm up front at closing I check it This means anyone in boardroom after hours could enter open office area This happens quite a bit. `3) visitor sign in is not used but should be considered. 7) parking lot is not well lit. Interior 11 10Y 3N 2U 1NA Are the main entrances visible from the visitor parking area? 2 . 5Y 11N Are multiple entrances controlled, signed and/or monitored? 3 . OY 13N 3U Are Contractors/Vendors/Visitors required to sign-in? 4. 5Y 11N Are there only one visitor entrance, and it is clearly identified? 51 OY 14N 2U Are Contractors/Vendors/Visitors issued dated ID cards or badges? 6 . 14Y ON lU 1NA Are stairwells properly lighted for safety? 71 . 16Y Are hallways properly lighted for safety? 8 : - 16Y Are bathrooms properly lighted for safety? 9 . 6Y 7N lU 2NA Are staff bathrooms near public areas locked with restricted access? 10 . 4Y 5N 7U Are mechanical and boiler rooms kept locked? 11 , l lY 5N Are offices clearly labeled? 12 . 12Y ON 4U Are exit signs all functioning? 13 . 1 O 2N 4U Are there control systems in place to monitor keys and duplicates? 14. At the end of the day are : a. 2Y 12N 2U all offices locked? b . 3Y 4N 9U all restrooms and locker rooms un-occupied? c. 11Y 4N lU all exterior doors are locked? d. 8Y. 2N 6U all night lights are on and other lights turned off? e. 6Y 4N 6U has the basement been checked, door shut and lights Off? 15 . 1Y 4N 11U Law enforcement personnel patrol grounds after hours? Please comment on any concern you may have (please note the number next to your comment) 14 not always locker of shut off 4) People walk thru for staff in the back of the building without escort. I am not notified someone is walkinz thru and have to ask if I can help them to find out their destination. * Town Hall has no visitor parking lot or gate. 3) Visitor sign in system is not used 10) some mechanical areas are kept locked but not all 14) building is not routinely checked when last person leaves as rarely the same person. Work Practice Controls : (Have the following work practice controls been implemented?) 1 . 2Y 12N 2U Desk clear of objects? 2 . 16Y Unobstructed office exits? 3 . 8Y 6N lU 1NABare cubicles available to use? 4 . 12Y 3N lU Reception area available? 5 . OY ON 3U Visitor Sign in/out? EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 4 �w 61 2Y 12N 2U Visitor escorted? 7 . 13Y 3N Counter top to separate clients from work area? 81 lOY 5N 1NA Separate interview area? 9 . 16N I. D . badges used? 10 . 10Y 5N lU Emergency phone numbers posted? 11 . 15Y ON lU Internal phone system used (intercom)? 12 , 8Y ON 7U Internal procedures for conflict (problem) situations? 13 . 1Y 15 N Security guards used? 14 . 9Y ON 6U Are evacuation plans current? 15 , l lY 4N lU Are floor plans posted showing exits, entrances, location of security equipment? Please comment on any concern you may have (please note the number next to your comment) 13) Wednesday night court has security officer 6) This would solve problems. Is there a reason it cannot be done ? 7) PEZ reception area is cluttered so it is difficult to wait on customers without invading work space of administrative people. This makes it hard to keep - counter separation between employee and customers. More private meetings can be moved to conference rooms, especially when the meeting is planned with someone you have already been communicating with. Initial meetings with customers and quick questions should be able to be answered in the PEZ area without stepping around the counter space to the waiting area. S & 9) Visitor ID system should be considered. OVERALL COMMENTS : Do you as an employee feel safe at work? 7Y 2 N lblank 3 Most of time 3 Not Always Comments : Not since the incident with other employee And it 's not completely her per se. I no longer feel supported or protected nor do I have confidence that management will help me or any other emplo eye in future situations with this person. Feel more could be done to promote the safety of first point contact personnel. I 'd like to see more security at the front door, especially during court. Comments and recommendations based on this evaluation : Honestly ? I 'd recommend management take me seriously when I tell them I feel personally threatened by someone whether that person pulls punches or words. The effect on me is the same. I 'd also recommend mana >ement work with a psychologist to determine how best to deal with this mentally / emotionally unstable person when she is in the midst of one of her episodes, as she is doing much EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 5 more than merely expressing herself It 'd also be helpful for staff to know the tools on how to stop her before she etg s too far. The court offlices are alone in one end of the building The window where people . come to get information pay fines We orders is not of secure means Lobby poorly lighted if at all) . There are 2panic buttons for Court have no idea if they work properly. Would prefer to verbally explain issues of concern. Create sign in/out system for visitors Handicap door on Employee entrance added. ' Administration not taking seriously disturbing incidents between employees. No faith that administration will follow up. Lobby bathroom should be checked before leaving (thoujzh they can only roam in the lobby. ) All visitors should be escorted to meetings in either conference rooms and to people in back of building. Thanks for takinjZ the time to read these. I think the Town needs to re-evaluate the way non employees are allowed into and through the building the PEZ area for safer customer service and the lighting in the parking lot. EMPLOYEE SECURITY SURVEY 2007 TH results 10/10/2007 Page 6 OF 17)1 - - - TOWN OF I TH AC1 �s i8 2i 4� 215 N. Tioga Street, Ithaca, N. Y. 14850 www . town . ithaca. ny . us TOWN CLERK 273- 1721 1-IIGI-I WAY (Roads, Parks, Trails, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273 - 1747 ZONING 273 - 1783 I'AX (607) 273- 1704 To : Cathy Valentino, Supervisor Town Of Ithaca Sandy Gittelman, Councilperson Will Burbank, Chair Recreation & Human Services Committee Peter Stein, Councilperson Pat Leary, Councilperson Jeff Cowie, Councilperson Herb Engman, Councilperson From : Marnie Kirchgessner, Recreation and Youth Coordinator September 2007 Youth Employment Twenty one certificates of recognition were awarded at the September Board meeting . Subsequent to that meeting two of the youth completed their 100 hours and were offered ongoing employment by their sites and continue . I was contacted about a direct hire for yard work and was able to make a referral for another 14 year old . A summer TANIF placement will continue work via placement in this opportunity . A Post program evaluation instrument was developed this year with a return rate of about 25 % . The results will be reported in the end of the year report for this program . Recreation Partnership I was unable to attend September' s meeting . Recreation and Human Service Committee The Committee was primarily updated on activity by Recreation and Youth Coordinator and Parks Maintenance Manager Rick Schoch . The committee will be reviewing the local law to determine if changes need to be recommended especially as it relates to rules for preserves . Related Activity Promotion and publicity completing articles/news releases on accomplishments and activities such as the recognition event and show casing of Lifelong ' s artists as well as promoting the adopt a park program (Rich appeared on channel 36 news and some new interest has been generated . ) Rich Schoch and I continued to participate in and support Tutelo Park Festival Planning being lead by Audrey Cooper of the Multicultural Resource Center (MRC) This year the group will offer T-shirt sales and an Educational Brochure supported by advertising revenue . The event occurred on 9/22 & 23 and was hugely successful . A truly historical moment happened at the Ceremonial council Fire relighting when estranged native groups expressed appreciation for the event and the respectfiil treatment they received in Ithaca and the plan to build on this relationship . At a 9/28/07 meeting the planning committee agreed the event was launched ! I will continue with some transition support as a formal festival "plan" is formulated . The Joint Youth Commission met on September 17 , 2007 to review funding requests . 0 Coddington Road recommended $ 11 ,600 0 Learning Web recommended (represents a 3 % COLA) $ 60, 550 0 Cooperative Extension recommended (represents a 3 % COLA) $ 22 ,903 0 Workforce NY . recommended $ 3220 0 Town Youth Employment recommended $20, 549 this amount represents an increase of $ 7471 . The Youth Commission is requesting $ 1 ,708 which is a 3 % increase from the Town of Ithaca plus an additional $4,990 which will be used to meet the Town Youth Employment request . This additional money will pay for 7 youth to each work for 100 hours during 2008 . We are requesting a total of $ 66,623 in Town dollars for Youth Development Programming . During 2007 each recommended program has met or exceeded expectations for program objectives . The most dramatic increase is in the area of Town Youth Employment. The success of this program is a testimony to the work that Marnie Kirchgessner has invested in recruiting, interviewing, referring and locating employment sites . Her work has enabled over 50 youth to secure employment this year either directly .through the Town or through other youth employment sources . This year our programs cultivated strong working relationships that included some joint planning, referrals, and amazing collaborations that increased the efficiency and capacity to serve the youth of the JYC . It is obvious to us that there is no duplication in the services these programs provide . A contract has been signed with Ithaca College for placement of a work study student. I also attended meetings of the whole community project with a focus on youth and recreation programs and a county youth services meeting discussing issues of "class" and building bridges within the communities that were very useful . Town Engineer's Report for 10/15/2007 Town Board Meeting EARTH FILL PERMITS Enforcement activity is continuing on tax parcels 26. 4-2, 26 . 43 and 26 . 4.9 . A fill permit application has been filed for Tax parcel 27 . - 1 - 14.2 for excavation and fill for enlargement of a farm pond in an agricultural district. Estimated fill volume is 2,200 cubic yards and has been scheduled for review by the Zoning Board of Appeals in October. Enforcement Activity is underway for excavation and fill in excess of 50 cy for Tax parcel 56. -4- 1 .22 . The Landowner leveled an area of approximately In acre that violated the Town of Ithaca Code and also violated the limits of the NYSDEC Storm Water Pollution Prevention Permit issued for subdivision of the property. WATER PROJECTS Trumansburg Road Water Main Replacement LRS Excavation started work on the Contract in September and has completed boring across Trumansburg Road and Dates Drive. Placement of the new water main has started at the south end of the job . Hanshaw Road Water Main Replacement The Construction Contract was awarded to LRS Excavation and a notice to proceed has been issued. Pipe installation is scheduled to begin in late October. SCLIWC Transmission Main Repair Construction has been completed and the contract has been closed . Town Staff provided construction inspection and project management services to the Commission. East Shore Drive Water Main Replacement The engineering department is continuing survey and design activities on this main with the goal of replacing the main in 2008 . The Town of Lansing has asked us to include a section of water main on East Shore Drive in Lansing in the project. The engineering department will develop an agreement for Board approval to do this work for Lansing at their cost. SEWER PROJECTS Joint Interceptor Sewer Projects Work on the Aurora Street in the area between Prospect Street and Columbia Street is proceeding and should be completed by the end of October. Completion of this link will be the last part of the Interceptor Project. TOWN ENGINEERS REPORT 10/ 15/2007 STORM WATER MANAGEMENT The Town Engineers office is continuing to work on the watershed plan for the Town. The first phase of the report for the entire town includes locating all pipe outfalls in the Town. Watershed maps for all areas of the Town are being prepared which will include information of land use and soils used for watershed modeling. Development of this plan is a requirement of the MS4 program. DEVELOPMENT REVIEW WESTVIEW SUBDIVISION The Engineering staff is monitoring the sediment and erosion control program for the site. The Phase II additional erosion control measures have been installed and are functioning. Infrastructure for phase 2 has been completed and accepted by the Town. OVERLOOK ON THE WEST HILL The Project has been completed. The permanent Stormwater management facilities will be monitored and inspected on an annual basis. BIGGS BUILDING DEMOLITION Demolition of the old Biggs A building has been completed. Final site restoration including reseeding ha been completed and the Engineering Department is monitoring the vegetation until good cover is established. CONIFER VILLAGE (Linderman Creek Phase 4) Site work for the senior housing project on Conifer Drive north of Mecklenburg Road has been substantially completed, including installation of the Storm Water Management system and utility installation along with the mass grading for the site. Conifer Drive has been installed and was paved in September. Building Construction is underway. Town Engineer's Report October 15, 2007 Daniel R. Walker Page 2 10/ 10/2007