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HomeMy WebLinkAboutTB Minutes 2007-06-11 Final Regular Meeting of the Ithaca Town Board Monday, June 11 , 2007 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , NY 14850 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Legislature — Mike Koplinka-Loehr 4 . Report of City of Ithaca Common Council 5 . Report of Fire Commission 6 . 6 : 00 p . m . - Persons to be Heard and Board Comments 7 . 6 : 45 p . m . — Public Hearing — Renewal of Fire Protection Contract with the Village of Cayuga Heights and consider authorizing Supervisor to sign renewal 8 . Consider rescheduling public hearing regarding replacement of a portion of the Trumansburg water main 90 Consider rescheduling a public hearing regarding replacement of a portion of the Hanshaw Road water main 10 . 7 : 15 p . m . — Presentation and Discussion Regarding the Housing Strategy for Tompkins County - Ed Marx , Commissioner of Planning & Public Works , Tompkins County 11 . Approval and Authorization to Close Trumansburg Road Water Tank Renovation Capital Project 12 . Consider Approval of Post Office Ramp Replacement 13 . Review and Discussion of new 5-year agreement for Recreation Partnership 14 . Review Changes to the Capital Projects Plan for 2007-2011 15 . Consider Approval of Budget for Pegasys Oversight Access Committee 16 . Consider Approval of Joint Study Group resolution regarding Comprehensive Planning 17 . Consider Resolution supporting measures to keep long haul trucks on Interstate highways in Upstate New York , as proposed by Senator Charles Schumer 18 . Consider Authorization of Alternate Planning Board positions 19 . Consider Appointment of Planning Board Alternates Final 20 . Consider Authorization to Extend the Contract Agreement with Nicole Tedesco to Provide Consulting Services regarding Completion of the Transportation Plan 21 . Consider Reimbursement Request from Susan Cosley for Zoning Board Application Fee 22 . Update from Carrowmoor Committee 23 . Acceptance of Letter of Retirement of Tee-Ann Hunter, Town Clerk , and Creation of Interview Committee for the Town Clerk Position 24 . Consider Acknowledging Filing of Ethics Disclosure Statements 25 . Consider approval to increase laborer' s hours 26 . Consent Agenda a . Town of Ithaca Minutes b . Town of Ithaca Abstract C . Bolton Point Abstract d . Temporary wage increase for Principal Account Clerk e . Appointment of Two Project Assistants f. Appointment of Project Assistant 27 . Report of Town Committees a . Agricultural Committee b . Agricultural Land Preservation Committee C . Capital Projects and Fiscal Planning Committee d . Codes and Ordinances Committee e . Comprehensive Plan Review Committee f. Ethics Board g . Personnel Committee h . - Public Works Committee i . Recreation and Human Services Committee j . Safety Committee k . Transportation Committee 28 . Intermunicipal Organizations a . Cayuga Lake Watershed Intermunicipal Organization b . City/Town Shared Services Committee C . City/Town Trail Committee d . Joint Youth Commission e . Lake Source Data Sharing f. Pegasys Oversight Committee g . Recreation Partnership h . Southern Cayuga Lake Intermunicipal Water Commission i . Special Joint Committee ( Sewer) j . Tompkins County Council of Governments Final 29 . Report of Town Officials a . Town Clerk b . Highway Superintendent C . Director of Engineering d . Director of Planning e . Budget Officer f. Manager of Human Resources g . Network/Records Specialist h . Recreation and Youth Coordinator i . Attorney for the Town j . Receiver of Taxes 30 . Review of Correspondence a . 4/ 18/07 letter from Sheriff Meskill re annual report b . 5/4/07 letter from SCLIWC re water- related maintenance and improvement items C . 5/8/07 letter from Village of Lansing re proposed amendments to zoning law d . 5/9/07 letter from Attorney General 's Office and 6/6/07 letter from S . Brock re Fireworks and Noise Permits e . 5/ 10/2007 letter from Cooperative Extension re Municipal Noise Ordinances f. 5/ 11 /2007 Tompkins County SPCA monthly report g . 5/ 14/2007 fax from Varick Town Board re Seneca Meadows and truck traffic h . 5130/07 memo from E . Marx re GML 239 Review i . Email re Black Diamond Trail j . SPCA April 2007 report k . Training Seminar information re the Development Approval Process I . Training Seminar information re Zoning , Subdivision and Land Development Law M . May/June issue of Rural Futures 31 . Consider Entering Executive Session to discuss employment histories of particular persons 32 . Consider Adjournment June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Regular Meeting of the Ithaca Town Board Monday, June 11 , 2007 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , New York THOSE PRESENT Supervisor Valentino ; Councilman Burbank ; Councilman Engman ; Councilman Stein ; Councilman Cowie ; Councilwoman Leary STAFF PRESENT Tee-Ann Hunter, Town Clerk ; Creig Hebdon , Engineer; Fred Noteboom , Highway Superintendent ; Jonathan Kanter, Director of Planning ; Judy Drake , Human Resources Manager; Susan Brock , Attorney for the Town . EXCUSED Councilwoman Gittelman OTHERS Timothy Cama , Ithaca Journal ; Willman Goodman , 231 Rachel Carson Way ; Bill Sonnenstahl , 206 Winston Drive; Mike Koplinka- Loehr, Tompkins County Legislature ; Sue Cosley , 153 '/2 Westview Lane ; Bob Romanowski , Board of Fire Commissioners Call to Order Supervisor Valentino called the meeting to order at 5 : 35 p . m . and led the assemblage in the Pledge of Allegiance . Agenda Item No . 3 — Report of Tompkins County Legislature Mike Koplinka - Loehr appeared before the Board on behalf of Tompkins County Legislature and reported as follows : County Administrator Steve Whicher plans to retire next spring , between March and June . County Legislator Dick Booth may well be moving on ; he is likely to be appointed to the Adirondack Park Agency. The Legislature passed a 2 % tax levy guideline for County departments . Departments will have 2 to 3 months for department heads to meet in cabinets and try to find cost saving strategies . There was a deal about mobile radios for the public safety communication system . It includes paging equipment being paid for by agencies , but the mobile radios will be paid for by Tompkins County with subsequent replacement costs maintained by the agencies . The Government Operations Committee has taken up the question of whether to put real property assessment data on the internet . They decided not to add more information than is presently available through Tompkins County . The County received an approximate quarter million dollar grant in support of the TCOG (Tompkins County Council of Governments) health care consortium . 1 June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 There will be a diversity logo and statement kick off on Thursday on the Commons . Mr. Koplinka- Loehr invited questions from the Board . Ms . Valentino and Mr. Stein felt there were public information benefits to be derived from having the assessment information available on the internet . Ms . Leary stated she was more sympathetic with the privacy concerns . Mr. Stein then asked for the rationale behind the 2 % budget increase target stating that it was probably considerably less than the cost of living increase . Mr. Koplinka- Loehr told him the issue was debated . There was a portion of the Legislature that wanted it at 0 % ; there were some who thought 2 % was unrealistic . The general consensus after the Legislature ' s budget retreat was that it should come in around inflation but because 4 legislators were missing at the May 1 meeting that initiative didn 't pass . Mr. Koplinka- Loehr thought that , particularly after the school budget failed , the public was hyper concerned about the tax levy and tax rate and that as much as the Legislature could send a directive to find cost savings , the better for the taxpayer. Mr. Koplinka- Loehr reported that it was a close vote , 8 to 7 , and a lot of deliberation . As a member of the Forest Home Improvement Association , Mr. Koplinka- Loehr reported that the consultant for the traffic calming feasibility study will be returning the study sometime this week . Following a community meeting regarding the study , it will be given to the Town Board . Agenda Item No . 5 — Fire Commission Report (Attachment #1 — written report) Mr. Romanowski appeared before the Board and read his monthly report . Agenda Item No. 8 — Consider rescheduling the public hearing regarding replacement of a portion of the Trumansbur_g water main (Attachment #2 — Engineer' s estimate) Due to a change in the cost for the project , the Board needed to reschedule the public hearing through adoption of an amended order for public hearing . The Board discussed scheduling a special board meeting for this and for the Hanshaw Road water system improvement project . They discussed possible dates for a special meeting and arrived upon June 27th at 5 : 30 p . m . in the Aurora Room . TB RESOLUTION NO , 2007 -092 : Order for Public Hearing in the Matter of the Trumansburg Road Watermain Improvement Project. IN THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT TO BE KNOWN AS THE TOWN OF ITHACA TRUMANSBURG ROAD WATERMAIN IMPROVEMENT PROJECT IN THE TOWN OF ITHACA , TOMPKINS , COUNTY , NEW YORK PURSUANT TO TOWN LAW . At a Regular Meeting of the Town Board of the Town of Ithaca , Tompkins County , New York , held at 215 North Tioga Street , in Ithaca , New York , on the 11th day of June , 2007 , at 5 : 30 o'clock P . M . Prevailing Time . 2 June 1 1 , 2007 Regular Meeting of the Ithaca Town Board Approved Judy 9, 2007 PRESENT : Supervisor Valentino Councilman Burbank Councilman Engman Councilman Stein Councilman Cowie Councilwoman Leary ABSENT : Councilwoman Gittelman WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County , New York , relating to the creation and construction , pursuant to the Town Law of water system improvements , to be known and identified as the Town of Ithaca Trumansburg Road Watermain Improvement , and hereinafter also referred to as " improvement" , to provide such water system improvement to the present Town water system , such system to be constructed and owned by the Town of Ithaca , and WHEREAS , said plan , report and map have been prepared by Daniel Walker, P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the area of said Town determined to be benefited by said Town of Ithaca Trumansburg Road Watermain Improvement consists of the entire area of said Town excepting there from the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca Trumansburg Road Watermain System Improvement consists of the water improvements set forth below , and in the areas of the Town as set forth below , and as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk : Replacement of an existing 6 " water main in the water service area of the Trumansburg Road Tank Grid . The improvement includes Replacement of a 10" Connection to the Cayuga Medical Center, and a new 12 " water main to run on the east side of Trumansburg road from 1301 Trumansburg road south to 1139 Trumansburg road . WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvement is $693 , 000 . 00 . Short term financing (financing proposed for less than one year) is to be provided by a Fund Balance Note signed by the Water District in favor of the Sewer District Fund , which Note balance is proposed to be , and/or will be , fully paid through the proposed issuance of a Bond Anticipation Note (" BAN " by the Town of Ithaca for serial bonds of the Town , which BAN will be the subject of a separate public hearing in accord with the Town Law and the New York State Local Finance Law. WHEREAS , it is now desired to call a public hearing for the purpose of considering said plan , report and map and the providing of said Town of Ithaca Trumansburg Road Watermain improvements , and to hear all persons interested in the subject thereof, all in accordance with Town Law , 3 June 1 1 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 NOW , THEREFORE , IT IS HEREBY ORDERED , by the Town Board of the Town of Ithaca , Tompkins County , New York , as follows : Section 1 . A public hearing will be held at 215 North Tioga Street , in said Town , on the 27th day of June , 2007 , at 5 : 30 o' clock P . M . , to consider the aforesaid plan , report and map and the question of providing of said Town of Ithaca Trumansburg Road Water System Improvement and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. Section 2 . The Town Clerk of the Town of Ithaca , Tompkins County , New York , is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal , and also to post a copy thereof on the Town signboard maintained by the Clerk , not less than ten nor more than twenty days before the day designated for the hearing as aforesaid , all in accordance with the provisions of the Town Law . Section 3 . This order shall take effect immediately . The question of the adoption of the foregoing order was upon motion of Councilman Supervisor Valentino , seconded by Councilman Stein , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino aye Councilman Burbank aye Councilman Engman aye Councilman Stein aye Councilman Cowie aye Councilwoman Leary aye The order was thereupon declared duly adopted . Agenda Item No . 9 = Consider rescheduling a public hearing regarding replacement of a portion of the Hanshaw Road water main (Attachment #3 — Engineer' s estimate ) TB RESOLUTION NO . 2007 -093 : Order for Public Hearing in the Matter of the Hanshaw Road Watermain Improvement Project. IN THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT TO BE KNOWN AS THE TOWN OF ITHACA HANSHAW ROAD WATERMAIN IMPROVEMENT PROJECT IN THE TOWN OF ITHACA , TOMPKINS COUNTY , NEW YORK PURSUANT TO TOWN LAW . At a Regular Meeting of the Town Board of the Town of Ithaca , Tompkins County , New York , held at 215 North Tioga Street , in Ithaca , New York , on the 11th day of June , 2007 , at 5 : 30 o'clock P . M . Prevailing Time . PRESENT : Supervisor Valentino Councilman Burbank 4 June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Councilwoman Cowie Councilman Engman Councilman Stein Councilwoman Leary ABSENT : Councilwoman Gittelman WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County , New York , relating to the creation and construction , pursuant to the Town Law of water system improvements , to be known and identified as the Town of Ithaca Hanshaw Road Watermain Improvement , and hereinafter also referred to as " improvement" , to provide such water improvement to the present Town water system , such water system improvement to be constructed and owned by the Town of Ithaca , and WHEREAS , said plan , report and map have been prepared by Daniel Walker, P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the area of said Town determined to be benefited by said Town of Ithaca Hanshaw Road Watermain Improvement consists of the entire area of said Town excepting there from the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca Hanshaw Road Watermain System Improvement consists of the water improvements set forth below , and in the areas of the Town as set forth below , and as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk : Replacement of existing 8 " water main in water service area for the Sapsucker Road Tank Grid . The improvement includes construction of a new 8 " water main to run on the South side of Hanshaw road from 1305 Hanshaw road east to 1466 Hanshaw road WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvement is $ 524 , 000 . 00 . Short term financing (financing proposed for less than one year) is to be provided by a Fund Balance Note signed by the Water District in favor of the Sewer District Fund , which Note balance is proposed to be , and/or will be , fully paid through the proposed issuance of a Bond Anticipation Note (" BAN ") by the Town of Ithaca for serial bonds of the Town , which BAN will be the subject of a separate public hearing in accord with the Town Law and the New York State Local Finance Law. WHEREAS , it is now desired to call a public hearing for the purpose of considering said plan , report and map and the providing of said Town of Ithaca Hanshaw Road Watermain improvements , and to hear all persons interested in the subject thereof, all in accordance with the provisions of Town Law ; NOW , THEREFORE , IT IS HEREBY ORDERED , by the Town Board of the Town of Ithaca , Tompkins County , New York , as follows : 5 June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Section 1 . A public hearing will be held at 215 North Tioga Street , in said Town , on the 27th day of June 2007 , at 5 : 35 o' clock P . M . , to consider the aforesaid plan , report and map and the question of providing of said Town of Ithaca Hanshaw Road Watermain Improvement and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. Section 2 . The Town Clerk of the Town of Ithaca , Tompkins County , New York , is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal , and also to post a copy thereof on the Town signboard maintained by the Clerk , not less than ten nor more than twenty days before the day designated for the hearing as aforesaid , all in accordance with the provisions of the Town Law . Section 3 . This order shall take effect immediately . The question of the adoption of the foregoing order was upon motion of Supervisor Valentino , seconded by Councilman Engman , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino , aye Councilman Burbank , aye Councilwoman Cowie , aye Councilman Engman , aye Councilman Stein , aye Councilwoman Leary , aye The order was thereupon duly adopted . Agenda item No . 6 — Persons to be Heard and Board Comments There was no one from the public wishing to address the Board . Mr. Burbank told the Board that the Cayuga Lake Watershed Intermunicipal Organization had created a document in dvd form to share with Board members and the public about the Cayuga Lake basin , what defines it , what threats are present , and why we should care about it . He gave it to Ms . Hunter for filing in the Clerk' s office . Agenda Item No . 11 — Approval and Authorization to Close Trumansburq Road Water Tank Renovation Capital Proiect Supervisor Valentino moved the resolution . Councilman Engman seconded . Mr. Walker told the Board that the contractor had finished clean up and restoration on the site in April and they will be releasing the retainage . TB RESOLUTION NO . 2007 -094 : Approval and Authorization to Close the Trumansburq Road Water Tank Renovation Capital Proiect ( H2) Fund 6 June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 WHEREAS , under Resolution No . 114 of 2006 the Town Board established and accepted awarded the contract to R . DeVincentis , Inc . for painting the Trumansburg Road Water Tank capital project , and WHEREAS , the Town ' s Assistant Director of Engineering with the inquiry of the Town Budget Officer has been advised that the Trumansburg Road Water Tank painting project is complete except for epoxy finish to tank retaining wall , and WHEREAS, there remains an outstanding contract retainage of $ 8 , 742 . 50 to be paid when the epoxy finish is found acceptable , and WHEREAS , both the Town Budget Officer and Town Assistant Director of Engineering recommend and seek the approval of the Town Board to close the Trumansburg Road Water Tank Capital Project , and WHEREAS , the Town Budget Officer is to transfer the remaining cash balance of $ 11 , 727 . 92 to the Water Fund , and WHEREAS , the Town Budget Officer will account for the retainage of $ 8 , 742 . 50 in the Water Fund for final release or disposition as directed by the Assistant Town Engineering Director and WHEREAS , the remaining cash of $2 , 985 . 42 to be returned to the Water Fund , and therefore BE IT RESOLVED , that the Town Board approves , authorizes and directs the Town Budget Officer to record all accounting and budgetary transactions to close the Trumansburg Water Tank Renovation Capital Project Fund ( H2 ) . MOVED : Supervisor Valentino SECONDED : Councilman Engman VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Agenda Item No . 12 — Consider Approval of the Post Office ramp replacement (Attachment #4 — construction plan ) Mr . Walker briefly reviewed the drawings of the proposed project with the Board . The project estimate is $25 , 000 , which would require that it go out to bid . Councilman Burbank wondered why it should be the Town ' s responsibility to correct what was the Post Office ' s design flaw. Mr. Walker stated it is the Town ' s facility and we are able to back charge them for what he thought was about 25 % of the cost of the project . There was further discussion about who should be responsible for the project . Ms . Brock thought that if the Board had a perceived liability and we are unable to get the tenant to take care of 7 June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 problem , the Town should take care of it themselves and then fight about the money later. She told the Board she could not comment on who was responsible to pay for the project without having seen the lease . Councilman Stein moved the resolution . Councilman Cowie seconded . Councilman Engman asked for a correction in the second whereas stating it should say , "which will eliminate the unevenness of the original entrance" . The Board agreed with the correction . TB RESOLUTION NO , 2007 =095 : Approval of Post Office Entrance Ramp Replacement Whereas the existing entrance to the Post Office on the south side of the Town Hall consists of an asphalt sidewalk and the accessibility ramp which crosses the sidewalk in its current configuration is constructed of concrete which has resulted in differential settlement creating an uneven surface that is a potential safety hazard , and Whereas the Town Engineer has developed a design to reconstruct the entrance and ramp with reinforced concrete to eliminate the differences in material and which will eliminate the unevenness of the original entrance , and Whereas the design and contract documents for this project have been developed by the Town Engineer with an estimated Project cost of $25 , 000 , and Whereas this project is included in the Town Capital Project Plan for construction in 2007 , with a capital project budget allocation of $25 , 000 , and Whereas this project is a replacement of an existing minor structure appurtenant to the Town Hall building and has been Legislatively determined to be a Type II action under the State Environmental Quality Review Act requiring no further review for environmental impact , now Therefore be it resolved that The Town Board approves the Post Office Entrance Ramp Replacement Project as designed and authorizes the Town Engineer to advertise the project and solicit construction bids for the project . MOVED : Councilman Stein SECONDED : Councilman Cowie VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Agenda Item No . 21 — Consider the reimbursement request from Susan Cosley for the Zoning Board application fee (Attachment #5 — letter from S . Cosley and memo from J . Kanter 8 June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Mr. Engman stated he had a concern about setting a precedent in reimbursing because he thought the Town could have a lot of these sorts of requests . What convinces him that it is probably not a good idea to do the reimbursement is that the applicant got what was asked for. There was a positive outcome so , therefore , the procedure worked and it worked pretty much the way the Town intended . He did not see where there was a harm done . Ms . Leary stated that the outcome does not have anything to do with it . The fee is for the review; it' s not for one outcome or another . It' s for the staff time and review time . It has nothing to do with whether there was a favorable outcome or not . Mr. Stein invited Ms . Cosely to address the Board . Responding to the materials prepared by Mr. Kanter for the Board regarding her request , Ms . Cosley brought the Board ' s attention to the statement , "the benefit to the general community that would be approved by the proposed project could be a reason for the fee" . Ms . Cosely felt her efforts had resulted in a benefit to the community . Ms . Cosley went on to tell the Board when she applied she was told it was an area variance . It was not until later, after the Town had her check in hand , that she learned it would probably not be an area variance ; it would be . a use variance . Councilman Stein asked Mr. Kanter to tell the Board what the circumstances were when the Board waived a fee . Mr. Kanter told him that generally they were for public benefit purposes such as dedication of land for public purposes . He cited as an example the sale of land to the City watershed . Mr. Kanter did not think Ms . Cosley' s circumstance fell under this criterion . The Board discussed the merits of Ms . Cosley' s request . Councilman Burbank moved that the Board waive the fee for Ms . Cosley . Mr. Cowie seconded the motion . TB RESOLUTION NO . 2007 =096 : Reimbursement of Zoning Board of Appeals Application Fee BE IT RESOLVED that the Town Board of the Town of Ithaca waive Ms . Cosley' s Zoning Board application fee and reimburse her $ 100 . 00 MOVED : Councilman Burbank SECONDED : Councilman Cowie VOTE : Councilwoman Leary , aye ; Councilman Cowie , aye ; Councilman Stein , nay ; Councilman Engman , nay ; Councilman Burbank , aye ; Supervisor Valentino , nay . The motion failed . Agenda Item No . 13 — Review and Discussion of new 5-year agreement for Recreation Parntership (Attachment #6 — draft agreement) 9 June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 The draft agreement was on the table for Board member review . Ms . Valentino briefly reviewed the draft agreement with the Board . Mr. Stein asked if a lack of quorums at Partnership meetings was behind the changes in the agreement . Ms . Valentino told him the proposed agreement changes would streamline operations . She asked Board members to read through the agreement for consideration at the July meeting . Ms . Valentino continued stating there were other issues facing the Recreation Partnership . One being whether they would be able to maintain the number of partners and getting the County to continue their funding ; the County' s funding subsidizes the outlying municipalities . Mr. Stein asked if it would be a good time to set aside time to hear a report from the Recreation Partnership about where they are and where they' re going . Councilman Burbank thought the people that are most able to give the nuts and bolts are the people delivering the programs and the summer is their busiest time . He thought it might not be an opportune time . Mr. Stein recalled the Board having considerable discussions regarding the Partnership in the past and wondered what had happened regarding the issues previously discussed . Ms . Valentino told him she thought the Partnership had a clearer direction . The 501 (c) 3 is still open ended . It is costly to do and they are not sure that it has the value that they want . There is a sponsorship committee that is working to get more sponsors and more funding . Ms . Valentino thought she and Mr. Cowie could give Mr . Stein information about the Partnership . Ms . Valentino told the Board it was time to open a public hearing . Agenda Item No . 7 — Public Hearing regarding renewal of Fire Protection Contract with the Village of Cayuga Heights and consider authorizing Supervisor to sign renewal Ms . Valentino opened the public hearing at 6 : 45 p . m . There was no one present to address the Board . Ms . Valentino closed the public hearing at 6 : 46 p . m . and brought discussion back to the Board . Mr. Engman reported that the Board appointed a committee to look at fire contracts . The committee did meet and unanimously recommended that the contract be approved . Councilman Engman moved the resolution and Councilman Burbank seconded . TB RESOLUTION NO . 2007 =097 : Authorizing Supervisor to execute fire protection contract with the Village of Cayuga Heights WHEREAS , a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on June 11 , 2007 at 6 : 45 p . m . to hear all interested parties regarding the renewal of a Fire Protection Contract with the Village of Cayuga ; and WHEREAS , notice of said public hearing was duly posted and advertised in the Ithaca Journal ; and 10 June 1 1 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 WHEREAS , said public hearing was held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to the contract , or any part thereof; WHEREAS , the Town Board believes it to be in the best interests of the Town of Ithaca to enter into such a fire contract agreed upon by the Town and the Village of Cayuga Heights , NOW , THEREFORE , be it RESOLVED , that the Town Board does hereby determine , pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the Environmental Conservation Law (the State Environmental Quality Review Act [" SEQRA"] , that execution of said fire contract is a Type II action , constituting " routine or continuing agency administration and management , not including new programs or major reordering of priorities that may affect the environment" and thus may be processed without further regard to SEQRA ; and it is further RESOLVED , that the Town Board approves the renewal of the above referenced fire contract , a copy of which has been submitted to and reviewed by this Board , and hereby authorizes and requests the Town Supervisor to execute such contract on behalf of the Town of Ithaca Fire Protection District . MOVED : Councilman Engman SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Agenda Item No . 14 — Review changes to the Capital Projects Plan for 2007 =2011 (Attachment #7 — Capital Improvement Program Estimated Budget Plan 2008 =2012 ) The Committee agreed to meet at 10 : 00 a . m . on Friday , June 15tH Ms . Valentino brought the Board ' s attention to the information sent to them in their Board packets and provided the following information : there is $70 , 316 in 2007 for the Hanshaw walkway project , the Coddington Road walkway was deleted from capital projects because it is not going to happen , $200 , 000 for Forest Home Reconstruction was recommended to be moved from 2010 to 2009 , Snyder Hill Road construction was moved from 2009 to 2010 , they do not have cost estimates for the Gateway Trail so they do not appear. The information provided is to for discussion at Friday' s meeting , and they will need to plan for 2012 . There was no further discussion . Agenda Item No . 15 — Consider approval of budget for Pegasus Oversight Access Committee The Board received a copy of the proposed budget in their packets . 11 June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Mr. Burbank reminded the Board that the Town considers the budget with the City of Ithaca and Village of Cayuga Heights ; all are overseers of the Pegasys studios . Mr . Burbank told the Board he was confident the budget as presented represents the real needs of the studios . The budget equips not only the core studio , but also provides equipment that goes out to the schools . TB RESOLUTION NO . 2007 -098 : RESOLUTION ADOPTING 2008 PEG ACCESS STUDIO CAPITAL BUDGET Whereas , the Franchise Agreement between Time Warner Entertainment and the Town of Ithaca , effective 5/29/03 , authorizes Time Warner Entertainment to collect $ 0 . 15 per subscriber per month to be used for the purchase of equipment for the PEG Access Studio ; and Whereas , the Town of Ithaca is a member of the Pegasys Access Oversight Committee , which was created by the City of Ithaca to deal with a variety of matters related to public access , including making recommendations regarding the timing , use and amount of PEG access equipment to be acquired each year over the term of the City' s franchise agreement with Time Warner Entertainment ; and Whereas , the Pegasys Access Oversight Committee has been charged with the duty of making a recommendation regarding the annual budget and facilities for the coming year, to be approved by participating municipalities by June 30 of the current year; and Whereas , the total capital budget for the life of the ten -year agreement was estimated to be $200 , 000 ; and Whereas , the Access Oversight Committee has approved a 2008 capital budget in the amount of $ 39 , 270 , as shown on the attached document titled "2008 Access Capital Budget Proposal " ; and Whereas , pursuant to the New York State Environmental Quality Review Act (" SEQRA") and its implementing regulations at 6 NYCRR Part 617 , it has been determined by the Town Board that adoption of this capital budget is a Type II action because it constitutes " routine or continuing agency administration and management , not including new programs or major reordering of priorities that may affect the environment , " and thus adoption of this capital budget is not subject to review under SEQRA , Therefore , be it resolved , that the Town of Ithaca Town Board adopts the attached 2008 PEG Access Studio Capital Budget as approved by the Access Oversight Committee . MOVED : Councilman Burbank SECONDED : Supervisor Valentino 12 June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . 2008 Access Capital Budget Proposal [As approved by Access Oversight Committee] Playback Replace Audio Preview Amplifier $400 Replace ch 13 Time Base Corrector $ 1 , 500 Editing Replace Time Base Corrector $ 1 , 500 Portable Digital Field Switcher Kit $4 , 000 [ Focus MXDV4 Kit] Purchase wireless Handheld mic kit $400 Purchase replacement SVHS and XLR cables $200 Purchase mountable light systems And batteries for camcorders $ 1 , 400 Studio Purchase video projector and screen $ 3 , 000 Replace Time Base Corrector $ 1 , 500 Replace several 13 " monitors $ 11000 Replace Audio Preview Amplifier $400 Off-Site : LACS Purchase 3 Sony EVI - D70 Cameras $2 , 500 wall mounts and cables- $ 500 Purchase DVD recorder $400 Transfer old mobile studio unit to LACS $ 0 Off-Site : County Purchase basic computer / monitor For digital meeting playback $ 1 , 000 Transfer a tripod with bad LANC jack from PEGASYS $0 Transfer 2 9 " color monitors from PEGASYS $ 0 Off-Site : Coop Extension Purchase 2 Mini DV Camcorders / batteries $21000 Transfer a Mini-T switcher from PEGASYS $ 0 Transfer a record VCR from PEGASYS $ 0 Off-Site : ICSD 13 June 1 I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Purchase Wireless Mic System $ 127000 Purchase 16- input audio mixer and XLR cables $2 , 000 Subtotal $ 35 , 700 Add 10 % tx/frt $ 397270 Mr. Burbank told the Board there is something that is happening at both the state and federal level ; there are moves to change the franchising process and remove it from localities and move it to either the State or possibly even the federal level . Several weeks ago the members of the Access Oversight Committee went to Troy , New York and spent a weekend talking with people from other communities around the State that are very concerned about this initiative in New York State and what it might mean . In other States where this has happened it has been the loss of any involvement of localities in the franchising process . In many cases resulting in loss of revenue , elimination of community access . What is being considered in New York State is something that is probably much better than is being considered in other states . The current proposal in New York would maintain the revenue stream to localities and would ensure that there would be some form of public access , but the oversight would be at the State level . We are concerned and watching it and Mr. Burbank stated he would report back to the Board . It looks like it is not going to happen in this legislative session , but there is very definitely a push to make this happen . Mr . Stein asked where the force came from for this push . Mr. Burbank told him it is coming from telephone companies that want a piece of the action . In New York , some of the unions , specifically CWA , are very much in favor of moving it to a statewide franchising system . Agenda Item No . 16 — Consider approval of Joint Study Group resolution regarding comprehensive planning Mr. Stein told the Board that the resolution sent to them had either been adopted by or was in front of City Common Council . He felt it was not a very restrictive resolution and thought the Board agreed this was one of the things about which the Town and City should know what the other was doing . Mr. Engman , speaking as chair of the Comprehensive Plan Committee , was in support of the resolution . Mr . Stein moved approval . Mr. Engman seconded . TB Resolution No . 2007 -099 : Approval of Joint Study Group resolution regarding comprehensive planning Whereas , the Supervisor of the Town of Ithaca has recently formed a committee to create a framework for reviewing and possibly revising the Town ' s comprehensive plan , and Whereas , the Mayor of the City of Ithaca has recently indicated her intention of forming a committee to review and possibly revise the City/s comprehensive plan , and 14 June 1 I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Whereas , the geography and economy of the two municipalities are so closely intertwined that the comprehensive plans of each municipality is likely to affect the quality of life for the citizens of both , and Whereas , the overall mission of the Joint Study Group is to examine ways that cooperation between the governments of the two municipalities can benefit the citizens of both , Therefore , Be It Resolved that the Joint Study Group recommends that the Common Council and Town Board make every effort , as they plan for and carry out any review and/or revision of their comprehensive plans , to communicate and cooperate with each other, offer each other drafts for comment, and be aware of those sections of their respective plans that will particularly impact the other municipality . Moved : Councilman Stein Second : Councilman Engman Vote : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . _Agenda item No . 17 — Consider resolution supporting measures to keep long -haul trucks on interstate highways in upstate New York (Attachment #8 — Press release from Schumer website) The Board discussed the reasons the trucks use local roads as opposed to Route 81 and the thruway . Mr. Engman thought the main reason they do it is to avoid the checks on the major interstates ; they don 't want to stop for the weigh - ins , they don 't want to have their trucks checked . He thought if they were not made to stay on the interstates , the alternative would be to start having portable weigh stations and do checks on the smaller State highways . TB RESOLUTION NO . 2007 -100 : SUPPORTING MEASURES TO KEEP LONG HAUL TRUCKS ON INTERSTATE HIGHWAYS IN UPSTATE NEW YORK, AS PROPOSED BY SENATOR CHARLES SCHUMER WHEREAS , the Town of Ithaca recognizes that roads spanning all municipalities in the region are crossed daily by a large number of long haul trucks using State routes and Federal aid highways , with an unusual concentration of trucks hauling municipal solid waste , and WHEREAS , the Town of Ithaca understands its benefits from and obligations to the State highway system , a system which is necessary for the support of local commerce , industry , institutions , Statewide tourism , and the local economy' s participation in interstate commerce , and WHEREAS , Tompkins County' s experience with long- haul trucks over the last decade has included fatal accidents ; brakes lost on hills resulting in out-of-control trucks tipping over and spilling their contents (burying shrubbery in tons of sugar in one case and a car and driver in tons of garbage in a second case) ; tickets written for over weight vehicles , over-length vehicles , and un -inspected vehicles ; vehicles with defective mufflers , lights , and brakes ; 15 June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 vehicles impounded because they were unsafe to drive ; drivers arrested for unsafe driving ; and similar disturbing experiences , and WHEREAS , Tompkins County and all its municipalities pay a price in the form of rapidly deteriorating roads and bridges from overweight trucks ; decreased safety from oversized or defective vehicles ; deteriorating neighborhoods and housing , from excessive numbers of large , heavy , and noisy long- haul trucks (often passing directly through the heavily- used waterfront Cass Park area , on the " scenic byway" designated Route 89 ) , many of which appear to be taking shortcuts (or long cuts) to avoid the regulation inherent with the interstate highway system , and WHEREAS , the Tompkins County Council of Governments has already approved a similar resolution ; now, therefore , be it RESOLVED , That the Town of Ithaca supports the efforts of New York State ' s Senator Charles E . Schumer to address these types of problems as outlined in his three-point plan summarized in an October 19 , 2006 , news release from his office ; and be it further RESOLVED , that copies of this resolution be sent to Senators Schumer and Clinton and State Senators Winner, Nozzolio and Seward , and Assemblywoman Lifton . MOVED : Councilman Engman SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Agenda Item No . 18 — Consider authorization of alternate Planning Board positions Mr . Kanter explained that the resolution before the Board authorizes them to appoint alternates to the Planning Board if they choose to do that . Councilman Engman asked for confirmation that the 5 , listed procedures and requirements were the same as for the Zoning Board of Appeals . Mr . Kanter and Ms . Drake told him they were . TB RESOLUTION NO . 2007 - 101 : Procedures and Requirements Related to the Appointment and Service of Alternate Planning Board Members WHEREAS , pursuant to the Code of the Town of Ithaca , Chapter 270 section 236 (A) (2 ) and New York State Town Law Section 271 ( 15) , the Town Board may appoint up to two alternate members to the Planning Board to serve for a term established by the Town Board ; and WHEREAS , the Planning Board has passed a resolution requesting the Town Board consider approving appointing alternate members to the Planning Board , and 16 June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 WHEREAS , the Town Board has discussed the request and believes such an appointment would be in the best interests of the Planning Board and the citizens of the Town if appointed under the terms set forth below ; NOW , THEREFORE BE IT RESOLVED that , until otherwise determined by this Board , the Town Board make appointments of alternate Planning Board members in accordance with the following procedures and requirements : 1 . The alternate member(s) would be required to attend a minimum of two meetings following or preceding appointment to understand the process and thereafter to attend at least four meetings per year . 2 . The alternate member(s) would be required to attend the same training as may be required of regular members . 3 . The alternate member(s) could attend meetings even if not needed , but would not be able to vote , unless designated by the Planning Board Chair to serve as a substitute for a regular member who is unable or unwilling to participate at a particular meeting or on a particular action . 4 . The alternate member(s ) would be paid for all meetings attended whether or not his presence is necessary for voting purposes . 5 . Alternate member(s) would serve for a term of up to one year ending December 31 each year, subject to consideration of reappointment by the Town Board for additional term (s) . MOVED : Councilman Burbank SECONDED : Councilman Stein VOTE - 4 Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Agenda Item No . 19 — Consider appointment of Alternate Planning Board member Councilman Burbank moved appointment of Hollis Erb . Councilman Stein seconded the motion . TB RESOLUTION NO . 2007 -102 : APPOINTMENT OF ALTERNATE PLANNING BOARD MEMBER WHEREAS , a vacancy exists on the Planning Board as an Alternate Member due to the recent creation of the Alternate Planning Board position ; and 17 010 June 1 1 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 WHEREAS , an interview committee interviewed the individuals interested in the vacant Planning Board position ; Now , therefore be it RESOLVED , that the governing Board of the Town of Ithaca hereby appoints Hollis Erb of 118 Snyder Hill Road , Ithaca , New York , as the Alternate Planning Board member to fill a term beginning June 11 , 2007 and ending December 31 , 2007 , as this position is a one year term appointment . MOVED : Councilman Burbank SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Agenda Item No . 10 - Presentation and Discussion Regarding the Housing Strategy for Tompkins County - Ed Marx, Commissioner of Planning & Public Works , Tompkins County Mr. Marx appeared before the Board to answer questions and provide information regarding the Housing Strategy for Tompkins County . Briefly reviewing the document , Mr. Marx told the Board it documented the need in the community in the next 10 years or so for almost 4 , 000 new housing units and discussed some strategies for meeting the need for affordable housing . He asked for Board support for the strategy and reported it was going before the County Legislature and Common Council in the near future . Mr. Engman thought it was a great plan and stated the community needed to get going and provide affordable housing for people . Mr. Engman felt there was momentum building and there are certain players , like Cornell , who have said if we can hear a consistent and clear voice in the community about what is needed for housing then they would be willing to be players . Mr. Cowie agreed with Mr. Engman that it was a great report . In response to Mr. Cowie ' s question regarding what was driving up the cost of housing in the community , Mr. Marx stated that people are paying too much for housing . In some cases more than they can really afford . The study documented that at the end of 2005 the community could have filled , had they been available at a price people could afford , 872 units . Mr. Marx thought that a lot of the housing developers have stuck to the high end ; that' s where they can make a lot of profit . Ms . Leary stated if the community does not put a break on developers and consciously allow for a percentage of new housing to be in the broad middle of affordability , developers will always get what they can get . If that means marketing in New York City to people who think 18 66 June 1 1 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 a million dollars is a bargain , that' s what they will do . It is up to the communities to direct the new housing units for the middle income . Mr . Burbank noted in the report that they were expecting between 500 to 1 , 000 units in the Town of Ithaca balanced between the 3 hills . In terms of affordable housing , most of the affordable housing that has been built within the Town has been concentrated at this point on West Hill . Mr . Burbank asked if there was anything within the thinking of the report that shows how you can move that into areas that are currently more geared toward high -end housing and create that balance that seems like it would be optimal . Mr . Marx stated part of it may be directly purchasing property by some entity , maybe a housing agency , and making that available for development that' s either mixed income or at least more middle income . The other way is to use the tools and either provide an incentive that' s hard to refuse or go the step of actually putting a requirement that a certain amount of the housing has to meet certain guidelines in terms of being affordable to the broad middle of the income . Mr . Marx stated it was not a simple thing to do but thought it could be done if it is thought through and people work together and think about using multiple approaches . Mr . Kanter stated he thought the Town has an ideal opportunity as they start to decide whether and how to update the comprehensive plan . Ms . Valentino reported a couple of things that she has been hearing . One is to consider housing where developers can make a profit and that' s the different kinds of manufactured homes and trying to figure out where might be appropriate to put that kind of housing for folks that have the need . Ms . Valentino went on stating when the Town hears from Cornell and they seem very enthusiastic about trying to be helpful , but when they say that they need to have 100 % buy in from every single municipality , this is in some ways a cop-out . It is very rare that kind of buy in will happen ; they should be satisfied with 85 % or 90 % because the reality is if they keep sticking that it will never happen . Councilman Cowie commented that the first thing we do is concede the debate to the developers and how best can we shape the environment in which they work . He asked if there was another model where somehow you could open up a chunk of land , provide infrastructure , divide it into plots and let people build what they want. Sell lots and have people develop a diversity of housing stock to meet their needs at whatever price range they want . They can expand over time instead of having to buy these little cookie cutter subdivisions that we ' re seeing sprinkled all around the hills that he finds aesthetically offensive . Mr. Marx thought there was potential for that . He thought they should look at every idea and every kind of option . It shouldn 't just be one model of how you do things . People should have options . Mr . Marx felt things have gone too far to one extreme over the last 20 / 30 years and need to come back to trying to build communities that are sustainable as we build housing . The world is changing . More and more people are interested in options other than the long commute by car and we should provide communities that provide those options if we can , or help developers , or help others to provide communities that provide other options and make transit more economical and therefore more desirable to use . Housing doesn 't stand alone in comprehensive planning . When you do comprehensive planning you have to think about how it relates to everything else . 19 26 June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Ms . Valentino stated that there are a lot of different kinds of planning models . There are municipalities that buy tracks of land and hunt for a developer that will develop the kind of community they want. Ms . Valentino stated they have spoken about that as one of the things the Town might want to do . Mr. Kanter stated that there has been a lack of federal and state funds for affordable housing in recent years and reported that it may be changing . There are some programs that the current Congress is considering which would change some of that and make monies available for affordable housing programs . If that happens it is going to be very competitive . If there was a regional or county-wide affordable housing fund , which is strategy a in the plan , and federal and state funds are available we might be in a better position to get money channeled our way . Ms . Leary stated she would hate to cede the private sector to only high income . She thought that was one of the components that has been missing for a while . The more you develop government subsidized housing , the less pressure you have on private developers to look to the demand from those segments and only look at the maximum they can get . She thought we could change the thinking of private developers by requiring a certain percentage of any new housing to at least have a range of units appropriate for different income levels . Ms . Leary stated the theme that she hears often at any housing seminar is the desirability of having developments that do have a range . Ms . Valentino thanked Mr. Marx for attending the meeting and for his work on the housing strategy. Mr. Kanter asked for Board approval to have a resolution endorsing the strategy on the July meeting agenda . There were no objections from the Board . Agenda Item No . 20 — Consider authorization to extend the contract agreement with Nicole Tedesco to provide consulting service regarding completion of the Transporation Plan The resolution was moved by Councilman Burbank and seconded by Councilman Stein . There was no Board discussion . TB RESOLUTION NO , 2007-103 : AUTHORIZATION TO EXTEND THE CONTRACT AGREEMENT WITH NICOLE TEDESCO TO PROVIDE CONSULTING SERVICES REGARDING COMPLETION OF THE TRANSPORTATION PLAN WHEREAS , the Town of Ithaca Town Board authorized the Town Supervisor to sign a contract agreement with Nicole Tedesco for consultant services on a limited basis for the Town of Ithaca to ensure a reasonable transition regarding the adoption of the Town of Ithaca Transportation Plan from January 1 , 2007 through March 31 , 2007 to be billed on an hourly basis at a rate of $2311 per hour for an amount not to exceed $ 1 , 800 . 00 in total to compensate Nicole Tedesco for services rendered , payable from Account # B8020 . 406 ( Planning Study) (TB Resolution No . 2006-265 ) ; and WHEREAS , the Town of Ithaca Town Board authorized the extension of said contract 20 L � � June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 agreement through May 31 , 2007 in TB Resolution No . 2007 -059 ; and WHEREAS , the Town Board requested additional revisions in the Plan at the May 7 , 2007 Town Board meeting , based on public comments received at that meeting ; and WHEREAS , vouchers have been submitted by Nicole Tedesco through May 27 , 2007 , totaling an amount of $ 1 , 629 . 26 ; and WHEREAS , the Director of Planning recommends a further extension of the above- described contract through July 31 , 2007 to ensure completion of final revisions to the Transportation Plan ; and WHEREAS , it has been determined by the Director of Planning that said contract extension can be implemented with up to an additional $ 1 , 000 . 00 added to the originally authorized amount of $ 1 , 800 . 00 , for a cumulative total of $2 , 800 . 00 ; and WHEREAS , Account # B8020 . 406 ( Planning Study) has sufficient funds to cover the costs of this contract extension ; now , therefore , be it RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize the Town Supervisor to sign an extension of the above- referenced contract agreement with Nicole Tedesco for the above-described consultant services through July 31 , 2007 to be billed on an hourly basis at a rate of $ 23 . 11 per hour for a cumulative amount not to exceed $2 , 800 . 00 in total to compensate Nicole Tedesco for services rendered , payable from Account # B8020 . 406 ( Planning Study) . MOVED : Councilman Burbank SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Agenda item No . — Update from Carrowmoor Committee Mr . Engman reported that the committee had met . Under discussion were some of the issues that had been talked about during the discussion regarding the draft housing strategy and having some access from that area of town , including Carrowmoor, to the City of Ithaca sidewalks . There is another meeting scheduled for later in the week . Ms . Hunter reminded the Board of the need to provide notice for their Town Board committee meetings . Agenda Item No . 23 - Acceptance of Letter of Retirement of Tee-Ann Hunter, Town Clerk , and Creation of Interview Committee for the Town Clerk Position (Attachment #9 — letter of retirement) 21 96 � June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Ms . Valentino brought the Board ' s attention to Ms . Hunter' s letter informing the Board of her intention to retire as of August 31 , 2007 . She thanked Ms . Hunter for everything she has done for the Town and told the Board Ms . Hunter would be willing to help with the transition to a new clerk . The Board discussed creating an interview committee and searching for candidates . Ms . Valentino moved acceptance of Ms . Hunter' s letter of retirement , Mr. Burbank with great regret and sadness seconded the motion . Mr . Engman asked to amend the resolution by adding " reluctantly" before accept . The Board agreed to the amendment . TB RESOLUTION NO . 2007 =104 : Acceptance of Letter of Retirement of Tee -Ann Hunter as Town Clerk WHEREAS , Tee Ann Hunter, Town Clerk , turned in her Letter of Retirement on May 8 , 2007 , to be effective August 31 , 2007 ; Now , therefore , be it RESOLVED , that the Town Board of the Town of Ithaca does hereby reluctantly accept the Letter of Retirement of Tee Ann Hunter, Town Clerk , effective Friday , August 31 , 2007 , with her official retirement date as September 1 , 2007 . MOVED : Supervisor Valentino SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Supervisor Valentino recommended the following members of the interview committee : herself, Ms . Leary , Mr. Engman , and Ms . Drake . Mr. Burbank moved and Mr. Cowie seconded the committee members . TB RESOLUTION NO . 2007 = 105 : Appointment of Interview Committee for the Town Clerk Position WHEREAS , a vacancy will exist in the position of Town Clerk with the retirement of Tee Ann Hunter, effective August 31 , 2007 ; and WHEREAS , the Town Board wishes to appoint an Interviewing Committee to conduct interviews and make a recommendation for appointment for the position ; Now , therefore , be it 22 S6 � June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 RESOLVED , the Town Board of the Town of Ithaca hereby appoints the following persons to the Interviewing Committee for the Town Clerk position : Catherine Valentino , Town Supervisor Herb Engman , Town Board Member Patricia Leary , Town Board Member Judith C . Drake , Human Resources Manager MOVED : Councilman Burbank SECONDED : Councilman Cowie VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Carried unanimously . Agenda Item No . 24 — Consider acknowledging filing of Ethics Disclosure Statements Ms . Hunter reported that the 2007 ethics disclosure statements were on file in the Town Clerk' s office and available for public review . Agenda Item No . 25 — Consider approval to increase laborer' s hours Ms . Drake told the Board this has come through the Personnel Committee . This employee has recently moved to Public Works and to stay on the same schedule work by others it is recommended that they move his hours to 40 . TB RESOLUTION NO . 2007 = 106 : Approval to Increase Stanley Schrier' s Standard Work Week WHEREAS , Stanley Schrier , Laborer, was hired September 28 , 1984 , under a full time standard work week of 37 . 5 hours , and has requested to increase his standard work week to 40 hours ; and WHEREAS , Fred Noteboom , Highway Superintendent , recommended to the Personnel Committee that Mr. Schrier' s standard work week be increased to 40 hours per week to coincide with the rest of the Public Works Department staff; and WHEREAS , the Personnel Committee agrees with the recommendation to increase the standard work week of Stanley Schrier , Laborer, to 40 hours per week , Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve of increasing the standard work week for Stanley Schrier, Laborer from 37 . 5 to 40 hours per week , retro active to Monday , June 4 , 2007 . MOVED : Councilman Cowie 23 VV June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved Judy 9, 2007 SECONDED : Councilman Stein VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , absent ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . Agenda Item No . 26 — Consent Agenda TB RESOLUTION NO . 2007 -107 : Consent Agenda Items , BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items as presented : a . Approval of Town Board Minutes b . Approval of Town of Ithaca Warrants C . Approval of Bolton Point Warrants d . Temporary Wage Increase for Principle Account Clerk e . Appointment of Two Project Assistants f. Appointment of Project Assistant MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , absent ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . TB RESOLUTION NO . 2007 -107a : Town Board Minutes of April 26 , 2007 and May 7 , 2007 WHEREAS , the Town Clerk has presented the minutes for a Special Town Board meeting held on April 26 , 2007 and a Regular Town Board meeting held on May 7 , 2007 to the governing Town Board for their review and approval of filing ; now therefore be it RESOLVED , the Town Board does hereby approve for filing the minutes for the meetings held April 26 , 2007 and May 7 , 2007 as presented at the June 11 , 2007 board meeting . MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , absent; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . TB RESOLUTION NO . 2007 -107b : Town of Ithaca Abstract WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and 24 June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 3720 -3852 General Fund Townwide $ 1077433'36 General Fund Part Town $ 87544 . 23 Highway Fund Part Town $ 66 , 504 . 45 Water Fund $ 31 , 488 . 76 Sewer Fund $ 11 , 683 . 13 Risk Retention Fund $ 226 . 73 Fire Protection Fund $ 2527982 . 45 Trust and Agency $ 350 . 00 Forest Home Lighting District $ 170 . 66 Glenside Lighting District $ 66 . 32 Renwick Heights Lighting District $ 92 . 22 Eastwood Commons Lighting District $ 186 . 49 Clover Lane Lighting District $ 22 . 50 Winner' s Circle Lighting District $ 64 . 16 Burleigh Drive Lighting District $ 76 . 57 Westhaven Rd Lighting District $ 250 . 15 Coddinqton Rd Lightinq District $ 148 . 09 TOTAL : $ 480 , 289 . 67 MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , absent ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . TB RESOLUTION NO . 2007 - 107c : Bolton Points Abstract. WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now , therefore , be it RESOLVED , that the Town Board hereby authorizes the payment of the said vouchers . 25 � � Z June I I , 2007 Regular Meeting of the Ithaca Town Board Approved Judy 9, 2007 Voucher Numbers : 251 -339 Check Numbers : 100261 10028- 100327 100341 10035 , 10039- 10041 , 10043 , 10045- 10121 Operating Fund $ 203 , 712 . 85 1998 SCADA Capital Project $ 13 , 176 . 79 2002 Office Space Addition $ 21487 . 06 2003 East Hill Tank Project $ 11 , 226 . 00 TOTAL $ 230 , 602 . 70 MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , absent ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . TB RESOLUTION NO . 2007 -107d : Approval Temporary Wage Adjustment — Principal Account Clerk WHEREAS , Deborah Kelley , Bookkeeper to the Supervisor and Receiver of Taxes has been out on a medical leave since April 16 , 2007 ; and WHEREAS , Connie Clark , Principal Account Clerk , has been filling in for Ms . Kelley during her absence ; and WHEREAS , the Human Resources Manager and Budget Officer recommend a temporary wage increase for Ms . Clark in the amount of $ 1 per hour for the weeks while Mrs . Kelley is absent , retroactive to April 16 , 2007 ; and WHEREAS , the Personnel Committee has reviewed and discussed the proposal and recommends the wage adjustment for Ms . Clark ; Now, therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the temporary wage adjustment of $ 1 per hour for Connie Clark , Principal Account Clerk ; and be it further RESOLVED , the said adjustment will be retroactive to April 16 , 2007 and continue until Ms . Kelley is able to return to work . MOVED : Councilman Stein SECONDED : Councilman Burbank 26 June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved .July 9, 2007 VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , absent ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . TB RESOLUTION NO . 2007 =107e : Appointment of 2 Project Assistants -Engineering WHEREAS , there is presently a vacancy in the temporary position of Project Assistant in the Engineering Department , which is a position not to exceed six months as an internship opportunity working on a specific project ; and WHEREAS , the Town (among other Tompkins County Municipalities) has been designated a regulated Municipal Separate Storm Sewer System ( MS4 ) by NYS DEC , in which the Town has until March 2008 to develop a map of the MS4 that shows the location of all outfalls and the names and locations of all waters ; and WHEREAS , Tompkins County has received a grant that was divided out among the effected municipalities to pay for staff time to do the mapping project ; and WHEREAS , the Director of Engineering has determined that Shravya Markandeya and Joshua Einhorn possess the necessary knowledge and skills to satisfactorily perform the duties of the Project Assistant for this project and makes the recommendation for their appointment ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the appointment of Shravya Markandeya and Joshua Einhorn as Project Assistants for the Engineering Department , effective June 11 , 2007 through August 17 , 2007 ; and be it further RESOLVED , these positions are temporary summer positions not to exceed 40 hours per week , at the hourly wage of $ 10 . 75 , from account number A8540 . 110 , no benefits apply , and be it further RESOLVED , the Town will voucher the Tompkins County Soil and Water for reimbursement of the employment costs . MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , absent; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . TB RESOLUTION NO . 2007 = 107f: Appointment of Project Assistant-Engineering WHEREAS , there is presently a vacancy in the temporary position of Project Assistant in the Engineering Department , which is a position not to exceed six months as an internship opportunity working on a specific project ; and 27 0 V/ June I I , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 WHEREAS , the Town (among other Tompkins County Municipalities ) has been designated a regulated Municipal Separate Storm Sewer System ( MS4 ) by NYS DEC , in which the Town has until March 2008 to develop a map of the MS4 that shows the location of all outfalls and the names and locations of all waters ; and WHEREAS , Tompkins County has received a grant that was divided out among the effected municipalities to pay for staff time to do the mapping project ; and WHEREAS , Ben Hebdon , a 2007graduate from Binghamton University majoring in Geography with a concentration in GPS and GIS , worked as a seasonal laborer with the Town in 2003 and 2004 and as the Project Assistant on this project in 2005 & 2006 ; and WHEREAS , the Director of Engineering has determined that Ben Hebdon possess the necessary knowledge and skills to satisfactorily perform the duties of the Project Assistant for this project and makes the recommendation for appointment ; now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the appointment of Ben Hebdon as Project Assistant for the Engineering Department , effective June 4 , 2007 ; and be it further RESOLVED , this position is a temporary summer position not to exceed 40 hours per week , at the hourly wage of $ 11 . 00 , from account number A8540 . 110 , no benefits apply ; and be it further RESOLVED , the Town will voucher the Tompkins County Soil and Water for reimbursement of the employment costs . MOVED : Councilman Stein SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilman Burbank , aye ; Councilman Engman , absent ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . Agenda Item No . 27 — Report of Town Committees (Attachment #10 — monthly reports ) There were no reports Agenda Item No . 28 — Report of Intermunicipal Organizations TCOG Ms . Valentino reported receipt by the organization of a large grant to explore ways to reduce health insurance premiums paid by municipalities . Southern Cayuga Lake Intermunicipal Water Commission Ms . Valentino reminded the Board of the upcoming open house at Bolton Point and encouraged them to attend . 28 � C � June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved July 9, 2007 Agenda Item No . 29 — Report from Town Officials Town Clerk Ms . Hunter reported that the Town did not receive a 2007/2008 records management grant . She brought the Board ' s attention to comments from the grant reviewers and recommended that the Town work to develop a plan for reapplying for the 2008/2009 cycle . Ms . Hunter told the Board that she is wrapping up the 2006/2007 Curriculum grant . She commended Ms . Shenk for her work on the project . She told the Board she would welcome an opportunity to work with any interested Town officials in continuing the educational efforts begun by the project . Highway Superintendent Mr . Burbank asked about the upgrade to Westhaven Road listed on the capital projects plan . Mr. Noteboom told him it was repaving . Director of Engineering There were no questions for or comments from Mr . Walker . Director of Planning Mr. Kanter had nothing to report and there were no questions from the Board Budget Officer Mr. Carvill brought the Board ' s attention to their monthly financial reports and briefly reviewed them with the Board . Human Resources Manager Ms . Drake had nothing to report and there were no questions from the Board . Attorney for the Town The Board discussed the opinion for the New York State Attorney General ' s Office regarding fireworks permitting . Ms . Leary suggested a notice in the next newsletter regarding the illegality of private displays of fireworks . Agenda Item No . 30 — Review of correspondence There were no comments from the Board . Agenda Item No . 31 — Consider entering executive session to discuss employment histories of particular persons On motion by Supervisor Valentino , seconded by Councilman Stein , the Board entered executive session at 8 : 05 p . m . to discuss employment histories of particular persons On motion by Councilman Burbank , seconded by Supervisor Valentino , the Board returned to regular session at 9 : 18 p . m . Mr. Stein made the following statement for the record : 29 June 1 1 , 2007 Regular Meeting of the Ithaca Town Board Approved Jule 9, ?007 I think that the Town has a commitment to pay its staff at all levels salaries that are comparable to the salaries that they would make in comparable towns. The Town also has a commitment to not have merit increases for individuals but to have the jobs that everybody does paid according to those jobs in other towns. Therefore, I believe the inequity of the tier S job, where one person has made less money than the other two for the past seven years, should be changed. But on the other hand, I also believe in fairness to the taxpayers who pay the taxes that fund these positions, if we find during our next comparability study that any of the tiers are overpaid compared to the comparable jobs in other towns that we must moderate the annual increase that we give to workers in those towns (I think he means "tiers " - T. Hunter) until those tiers become comparable to the salaries in other towns. And I also believe that if we find that salaries of a tier are less than the salaries of the tiers in a comparable town, we should, as rapidly as we can, we ought to raise those salaries until they do achieve comparability. Ms . Valentino made the following statement : I am going to vote "no " for this resolution . Not because I don 't believe that paying people, I believe very strongly that people need to be paid equitable salaries, that they need to be paid salaries that will attract the highest quality of worker as possible to the Town of Ithaca . But I believe to move forward on this tonight, in isolation, on one position without doing our past history of doing a study of the classifications and all the classifications to make sure that what we are doing is indeed equitable and the right thing to do . I think it's just, I can 't put into words how I feel about moving on something of this kind of importance to our employees without doing the thorough study that needs to be done on these important issues. I 'm sorry, but 1 think you 've made a terrible mistake tonight. Mr. Burbank made the following statement : I also am going to join Cathy in voting against this and I do so with a heavy heart because I think it is a serious serious mistake on the part of this body. I think it will have ramifications that we are not fully appreciating and because I do not want my vote to in any way be interpreted as a negative statement against the individual for whom I have enormous respect. I would hope, had hoped, that we could wait until we completed the comparability study and do it in a broader context. 1 think that we are not being wise in our deliberation though I understand the impulse toward equity and fairness that has prompted this. Mr. Stein My vote is "yes " on this resolution and the reason I 'm voting "yes " is I believe there has been an inequity in the salary that we pay to the Highway Superintendent for the past 6 years. I think it should have been corrected before this. I think that it's better late than never and that it is appropriate to correct it at this point. That does not mean, as I 've said before, that I believe that tier S or any other tier should be paid at a rate that is greater than the average of these positions, the jobs that are within the S tier, in comparable towns. Mr. Engman made the following statement : 30 June 1 1 , 2007 Regular Meeting of the Ithaca Town Board Approved .July 9, 2007 I 'm going to vote for this resolution . It's almost entirely based on the issue of fairness and equality within the tier and I hope that everyone else has the generosity of spirit to recognize that it's an issue of fairness and to judge the actions on that basis alone. Mr . Cowie made the following statement : I too will vote for it. I think Herb mentioned that this was an extremely complicated thing of which there is no obvious solution and because we 're in an historical bind in a certain way. But 1 think waiting any longer on this is a mistake because as (inaudible) says, Justice postponed is justice denied. Peter has been raising this issue for 7 or 8 months. TB RESOLUTION NO , 2007 - 110 : Approval to Increase Salary for Highway Superintendent WHEREAS , the Town Board discussed the discrepancies in the salaries of the three positions in the " S " classification ( Director of Engineering , Director of Planning and Highway Superintendent) ; and WHEREAS , Councilman Stein recommended to the Personnel Committee to increase the salary of the Highway Superintendent , so that the salary would be the same as the current salary of the Director of Engineering ($ 84 , 281 . 60 ) , however, there would be no change made to the " S " classification ' s job rate ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca hereby approves increasing the annual salary of the Highway Superintendent to $ 84 , 281 . 60 effective , July 1 , 2007 ; and be it further RESOLVED , the job rate for the " S" classification will not be changed , and any new hires will be hired and remain within the salary structure . MOVED : Councilman Stein SECONDED : Councilman Cowie VOTE : Supervisor Valentino , nay ; Councilman Burbank , nay ; Councilman Engman , aye ; Councilman Stein , aye ; Councilman Cowie , aye ; Councilwoman Leary , aye . Motion carried . ADJOURNMENT On motion by Councilman Stein the meeting was adjourned at 9 : 35 p . m . Respectfully submitted , Tee-Ann Hunter U2 Town Clerk 31 June 11 , 2007 Regular Meeting of the Ithaca Town Board Approved Judy 9, 2007 Next meeting June 27, 2007 32 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper , Ithaca Journal: ADVERTISEMENT : PUBLIC HEARING NOTICE : Considering the renewal of the Fire Protection Contract with the Village of Cayuga Heights Location of Sign Board Used for Posting : Town Clerk ' s Office 215 North Tioga Street Ithaca , NY 14850 Date of Posting : Wednesday , May 16 , 2007 Date of Publication : Wednesday, May 23 , 2007 Tee-Ann Hunter c Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA) Sworn to and subscribed before me this 23rd day of May , 2007 . If ,dtv�. o L Notary Public CARRIE WHITMORE Notary Public, state of New York No , 01 W H6052877 Tioga County U Commission Expires December 26 Ci� TOWN OF RFIACA � ;NOTICE, OF` ,. PUBLIC HEARING NOTICE -IS HEREBY?GIVEN that the Town Board .'of the Town of Ithaca will Bold a Public hearing on June l l i 2007 at 6:45 :p.m. at the-Town Hall located at 2-15 - Northt Tiogd Street, Ithaca,-NY .for the purpose of considering the renewal of the Fire Protection Con- tract with the Village of Cayuga. Heights: . A copy of the' Fire Con; tract is' on' file at the Town Clerk's - Office and 'availa- ble for review .durin regu- lar office .hours, Monday through Friday, 8 a.m'. to 4 p.m. FURTHERtNOTICE IS GIV- EN that at such time and Place -all persons interested in the FireContract may be heard concerning,the same; and FURTHER NOTICE IS:GIV- EN that individuals with 'vis; ual or hearing impairments or other special needs will be'provided with assistance as necessary, upon request; Persons desiring assistance must Make a''requestto the Town Cle&no't less than 48 hours priof to' . the `time' of the''p'ublic hearing: ; , Tee-Ann Hunter Town-Clerk Dated: May 16; 2007 , 5/23/07 TOWN OF ITHACA TOWN BOARD SIGN - IN SHEET DATE : Monday , June 11 , 2007 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE PRINT ADDRESS / AFFILIATION o I i ;try o �c 70 w s !© trsy/L9 U f �i rrH ATTACHMENT # 1 Tea gv176r�r 6r*r4j5r ; Q/cM�4TaJr, BJP6,,7,Q ccoU� ,�i�il vli'Qnl i4AJD l3���� X Covv� 14JJ A4TI0A) o4 ,UD 49OVtf"X�ui Pc) -.S ) A/6 /714vz- �3 J Rzsat• v�� � � Tdd� �ooa �lc<a �s Cot� eu �� D�Bli c 5.�� j� ih� 11�� .AND T C . l.LG r5l�� QE , /.v aDiTia.� ° j N� X07 Y. F, J . rAplr,,4c� PAlic" A fo��c�.v�c. �cn�v�i BCA &E Duets .4 daHi"S aA,; c .. T e x0 MjC�COs T� ��T, �� oV�� r4,u� ,� ,�30 ✓� RAVF,4a L xsd5 sS�� 17oa�,�T�W s �!f rtD J� s�vr 6.eA fr° .4Aj Z O 8 A � + j u D F�icJ��l1/� Tiff d a ye 6HAP MEZ ,e rc/Die. tS r�A�l c �`¢�'�ry 6 ,CI .Sr16l�� TT tj das 7�rE 4 �,'60A fT" Ct�i4D 'ToF� i � � �S Lz�FL. L A 5 Z ,JoT,� $oo,� l ,� 5T/ -l..C �► ToN.S ` cJrJQ,rJT.aTI�,tJS • ,4S , Cv���D� 7T+�� ,4prC�c�Tiox1 �i�5 E�p�est fvvy . Tm NO, ml6 Go v,)7'y TZARe ..q,ogjErl O'o byre lee tTaAJ /V � Sa� S la� c� vD� Q� /if�L' Ff*46 ^4,CC .3,3 -T%44 0 0#0 e4e l��c�oQS = 5� r�a�, � arr� Jar i, v� ay rb,�e wry ,rA"C[50 sty 7 - June 11 , 2007 Town Board Meeting ATTACHMENT # 2 Agendo # 8 Trumansburg Rd Watermain Replacement ACCOUNT # DESCRIPTION ENGINEERS CONTRACT ESTIMATE Ro rte' a a° x g 'r _dt.h ..+�-.§Aa r.�. , rttx1n ,.�Z -d - xi` . �.u.... .v..>�t.wry wu-_�,8 - ..5..fa % LEGAL $ 51000 . 00 SURVEY $ 11000 . 00 GEOTECHNICAL $ 2 ,000 . 00 R . O . W . ACQUISITION $ 51000 .00 ENGINEERING DESIGN $ 10 , 000 .00 CONTRACT DOCUMENTS $ 31000 . 00 BIDDING PROCESS $ 21500 .00 WATER MAIN CONSTRUCTION $ 648 , 285.00 CONTRACT ADMIN $ 51000 . 00 INSPECTION $ 10 ,000 . 00 TESTING $ 11000 .00 TOTAL COST $ - $ 692,.785:00 1 June 11 , 2007 Town Board Meeting ATTACHMENT # 3 Agenda # 9 Project : Hanshaw Road Water Main Replacement ACCOUNT # DESCRIPTION ENGINEERS CONTRACT ESTIMATE LEGAL $ 51000 . 00 SURVEY $ 11000 . 00 GEOTECHNICAL $ 21000 . 00 R. O . W . ACQUISITION $ 10 , 000 . 00 ENGINEERING DESIGN $ 10 , 000 . 00 CONTRACT DOCUMENTS $ 3 , 000 . 00 BIDDING PROCESS $ 2 , 500 .00 WATER MAIN CONSTRUCTION $ 476 , 938 . 00 CONTRACT ADMIN $ 21500 . 00 INSPECTION $ 10 , 000 . 00 TESTING $ 13000 .00 TOTAL COST $ - $ 523 -93'5. 00 5��� 07 June 11 , 2007 Town Board Meeting ATTACHMENT # 4 Agende # 1 6 60 elev 1003 . 63 Elev 1001 . 685 New Concrete Walkway r E / ev 1001 . 327 E1ev 1001 . 429 New Footer and Woll Existing Planter Existing Railing Place New 5 . 00 ' Railing Matcl Existing elev 1001 . 67 Ploce new Curb cc New Planter elev 1001 . 44 elev 1000 . 495 � O New Lang Post base locotionl New Concrete Walkway Replace Existing LarW Post on new Base Lr elev 1000 . 00 Motch ode of ew walk to exist ' ng moinlin walk Place Existing Bench ce Existing Bench to new bock after concrete Placement L ion after concrete Placement TOWN CF fIHACA Fg 'o► B � a � Post Office Entrance Reconstruction > > z s F Construction Plan t w 9 't June 11 , 2007 Town Board Meeting ATTACHMENT # 5 Susan C . Cosley , MLHR , MA Career Advisor and -d orb O Reimbursement Re uest 1 APR 3 0 �l I TOWN OF I T HACA PLANNING , ZONING , ENGINEERING To : Town of Ithaca Town Board - - C/O Jonathan Kanter, AICP , Director of Planning , Town of Ithaca 215 North Tioga Street , Ithaca , NY 14850 Date : April 27 , 2007 Amount : $ 100 . 00 Reason : Permit was never received , yet the Town of Ithaca has $ 100 for Sue Cosley's application fee Home businesses are now allowed by right, rather than by permit . Sue Cosley paid $ 100 for a home business permit in the fall of 2006 . At that time , permits were T required , as was owner-occupancy of the dwelling . Sue was never able to receive a permit because she rents the home at 153 '/2 Westview Lane , Ithaca , New York . She attended several Town of Ithaca meetings to make sure that renters could legally have home businesses . In effect, she brought an unjust law to the attention of the zoning board and the Town of Ithaca and was involved in the law changing process . This included thoroughly reading each draft and finding discrepancies in different draft versions of the law that those in office had not thoroughly examined . This included stopping a vote when the codes and ordinances committee was about to vote on a draft that did not flow logically (parts A and B of Section 1 in November 2006 that would have made most independent handymen illegal in the Town of Ithaca , since they cannot complete their work wholly within their dwellings . ) . This is above and beyond what an applicant should have to do in order to have the governing body re-examine unjust and illogical laws . Along with the change to allow renters to have home businesses , the Town of Ithaca decided to allow home businesses by right, rather than by permit in Chapter 270 . Thus , Sue Cosley paid $ 100 , but she never received a permit . This money should be reimbursed . Please make checks payable to : Susan C . Cosley Mailing address : 153 '/2 Westview Lane , Ithaca , NY 14850 Thank you! www. CareerAndBusinessServices .com 153'/2 Westview Lane , Ithaca, NY 14850 Sue@ CareerAndBusinessServices .com (607) 339-9103 or (612) 522-8822 t AGENDA # 2I TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD MEMBERS FROM $ JON KANTER, DIRECTOR OF PLANNING DATE . JUNE 512007 RE : . REIMBURSEMENT REQUEST FROM SUSAN COSLEY REGARDING ZONING BOARD APPLICATION FEE The Town Board has received the attached request from Susan Cosley, 153 'h Westview Lane, for reimbursement of the $ 100 application fee to the Zoning Board of Appeals (ZBA) that she submitted in conjunction with her application to operate her career counseling and writing/editing business out of her rented home as a home occupation. For what it ' s worth, here is some background information for the Board to consider in conjunction with Ms. Cosley' s request. Her request is based on the observation that she paid the $ 100 application fee, but no permit or approval was received. At the time of receipt of Ms . Cosley' s application to the ZBA (Oct. 4, 2006), the Zoning Code allowed home occupations in the MDR Zone by special approval, subject to a number of conditions listed in the definitions section of the Code (Section 270-5) , including that "the owner and chief operating officer of the business is an owner and full- time resident. of the property on which the business is located. " As stated above, Ms . Cosley rents the unit in which she resides . Early in the application process, Town staff spoke with Ms . Cosley a number of times about the Zoning requirements, indicating that since she was a renter, not an owner of the premises, she would have to seek a variance from the definition of home occupation, as well as special approval from the ZBA. During those early discussions, staff indicated to Ms . Cosley the possibility that the necessary variance may be considered a use variance, requiring demonstration by the applicant of "unnecessary hardship", which includes a number of criteria which are usually quite difficult to meet. So, Ms. Cosley filed her application based on what the Zoning Code requirements were at that time. The question of whether the Zoning Code provisions in effect at that time were just or unjust (requiring that the owner and chief operating officer of the home business is an owner and full-time resident of the property on which the business is located) may be an interesting one — these went into effect .in 2004 as part of the overall revisions to the Zoning Code adopted by the Town Board. This is not relevant, however, to the question of whether the filing of a ZBA application to seek relief from the Zoning Code provisions in effect at that time was an appropriate course of action . Applicants often file applications for variances (both use and area variances) and are not given guarantees by staff as to whether the applications will be approved by the ZBA. Ms. Cosley filed the ZBA application on October 4, 2006, along with the $ 100 application fee. The ZBA public hearing notice was published as follows : "APPEAL of Susan C . Cosley, Appellant, requesting Special Approval pursuant . to the requirements of Chapter 270, Section 270-69(13) and relief from Section 270-5 of the Town of Ithaca Code regarding . the definition of a home occupation, to be permitted to operate a career counseling and writing/editing business out of her rented home located at 153 '/2 Westview Lane, Town of Ithaca Tax Parcel No . 58 -2-39 :53 , Medium Density Residential Zone. Said' use is considered a home occupation, which is an allowed use in. the MDR zone with Special Approval by the Zoning Board of Appeals ." As can be seen in the notice, there was reference to both special approval and relief from Section 270-5 of the Town of Ithaca. Code, to be permitted to operate her business out of her rented home. The hearing notice was worded in this way to reflect the possibility that either a use or area variance might be necessary, although :prior to her appearance at the ZBA, staff suggested that she fill out the checklist regarding area variances . Ms . Cosley appeared at the October 23 , 2006 ZBA meeting, at which the . ZBA determined that her proposed business would appear to be a use variance. After a long discussion, the ZBA tabled a decision on the application, indicating to Ms. Cosley that, it would be difficult to demonstrate the use variance criteria in her case. The ZBA requested that Ms . Cosley retum . to the ZBA with additional information regarding the nature of her business . The ZBA then proceeded to adopt a resolution . as follows, recommending to the Town Board that the definition of "home occupation" be changed to allow "home occupation" by non-owners who are full-time residents of the. property: "ZB RESOLUTION NO. 2006 — 072; RECOMMENDATION TO THE TOWN BOARD OF THE TOWN OF ITHACA RESOLVED that this' Board recommends to the Town Board that the definition of "home occupation " be changed to allow "home occupation " by non-owners, but still full-time residents of the property. The vote on the motion was as follows: AYES: Sigel, Krantz, Matthews and Niefer NAYS: None . ABSTENTIONS: None The MOTION was carried unanimously. ' 2 So, the ZBA did at the October 23`d meeting set into motion by their resolution the amendments to the home occupation requirements in the Zoning Code that were referred to the Codes and Ordinances Committee, and ultimately, adopted by the Town Board. A word about application fees : Chapter 153 , Section 153 - 10 of the Town of Ithaca Code includes the requirements for application fees to the ZBA (among other types of applications) . Sections 153 - 10 and 153 - 11 require the submission of a non-refundable fee of $ 100 for applications for special approval and variances to cover expenses related to the administration and processing of applications, including items such as the publishing of a public hearing notice, clerical processing, processing of the application by planning, engineering, and/or building and zoning personnel, etc. Section 153 - 10 .B( 14) does allow the fee to be waived in whole or in part by the Town Board for "good cause shown". "Such cause may include, but is not limited to, an extreme hardship to the applicant in paying for all or a portion of the review fees, the benefit to the general community that would be provided by the proposed project, or other unique or special circumstances which would warrant, in the judgment of the Town Board, such a waiver. " Summary of above points : • The ZBA application was filed according to the Zoning Code requirements that were in effect at the time of the application. Ms . Cosley could not have legally operated her business in the premises she was renting without obtaining the necessary approval and relief from the ZBA. • Application fees are non-refundable, and are intended to cover Town expenses in processing applications. Staff spent plenty of time on processing this application. The question of whether an applicant receives a requested approval is not relevant to whether a non-refundable fee should be refunded to the applicant. • Ms . Cosley actually did receive a benefit by appearing before the ZBA. The ZBA at the October 23 , 2006 meeting adopted. the resolution recommending that the Town Board revise the Zoning Code provisions regarding home occupations; and the Zoning Code was subsequently amended by the Town Board after considerable time spent by the Codes and Ordinances Committee working on those amendments . Att. 3 June 11 , 2007 Town Board et,,ing ATTACHMENT # 6 Kecreati ® n Partnership Intermunicipal Recreation Partnership of Tompkins County June 8 , 2007 Dear Municipal Leaders , As you may be aware , the Recreation Partnership Board has been preparing an agreement that will carry forward for the next five years . Enclosed is the proposed agreement for your municipal board ' s review . As described below, please approve the agreement by August 101h 2007 . Our intermunicipal recreation partnership is one of the largest in New York, and is a model for municipalities throughout the State . By collaborating and pooling resources, our partnership offers a wider and more affordable array of recreational programming than any single local government could offer on its own. Partners include the City of Ithaca, Town of Ithaca, Towns of Caroline , Danby, Dryden, Enfield, Groton, Newfield, Ulysses , and Village of Lansing. Any youth from partner municipalities can register for recreational programs to meet new friends , learn new skills , and have positive new experiences . Families can choose from an incredible array of fun activities , from Tot Spot and Mud Art to Fall Soccer and Stewart Park Day Camp . The proposed agreement for 2008 -2012 continues the Partnership ' s mission to provide quality programs to youth, and maintains our mutual cost- sharing formula, while adding flexibility to partner municipalities . Since early this year, your municipal representatives have been working with other Partnership board members , to craft an agreement we hope will strengthen the partnership in years to come . Some highlights in the proposed agreement are ❖ Allowing revenues in addition to municipal contributions (such as sponsorships and donations) to support the budget in coming years ❖ Encouraging each municipality to appoint an alternate(s) to the Recreation Partnership Board in addition to their appointed representative(s) ❖ Allow the Board to adopt its own bylaws , with opportunity for input from municipal partners ❖ Explore & create proposal for a position of program coordinator, to be ratified by all partners ❖ Creating a contract for services with the City of Ithaca Youth Bureau and other potential providers to better control costs to the Partnership The Recreation Partnership Board is currently developing its 2008 budget and the proposed costs for each municipality will be sent to you at the end of July . Included are municipal contributions in 2007 for illustration purposes along with the 2007 list of programs and participation by municipalities . The suggested process for adopting the agreement is as follows . Please distribute the proposed agreement to your municipal board in June . By early July, please review and discuss the proposed agreement, and provide feedback in writing or through your Recreation Partnership Board representative or alternate . The Partnership Board will meet in July to incorporate feedback and send the updated version of the agreement back to municipalities for final review and action. Please take action and send a record of your municipality ' s action to the Tompkins County Youth Services Department by August 101h 2007 . A sample resolution has been included in this packet for your convenience but you may use your own wording and format. We look forward to your municipality ' s continued investment in the Recreation Partnership and our children in 2008 -2012 , and to collaborating with you to provide enjoyable opportunities for our youth to play and grow together, and develop into healthy young people who strengthen our society. Sincerely, Dominic Frongillo , chairperson On behalf of the Recreation Partnership Board : Dominic Frongillo (chair) , Town of Caroline Ric Deitrich (vice-chair) Town of Danby Jennifer Dube, Town of Dryden Jennifer Fisher, Town of Enfield Colleen Gloster-Gray, Town of Groton JR Clairborne, City of Ithaca Joni Spielholtz, City of Ithaca Jeff Cowie, Town of Ithaca Cathy Valentino (treasurer) , Town of Ithaca Roxanne Marino , Town of Ulysses Phil Dankert, Village of Lansing Jim Dennis , Tompkins County Frank Proto , Tompkins County Cc : Tompkins County Youth Services Amy Heffron , Newfield Youth Advisory Committee Chair I PROPOSED 2 AGREEMENT FOR INTERMUNICIPAL COOPERATIVE 3 RECREATION PARTNERSHIP 4 As recommended by the Recreation Partnership Board on June 7, 2007 5 Pursuant to Section 119 - o of the General Municipal Law, the undersigned municipalities 6 hereby enter into this Agreement to form a five year renewable Recreation Partnership . 7 This agreement shall become effective upon execution by each and every participating 8 municipality and shall be in force for the period beginning January 1 , 2008 through December 9 31 , 2012 and may be renewed for an additional five years by appropriate by the municipal 10 partners on or before December 31 , 2012 all other terms and conditions of this agreement 11 remaining the same . 12 The Recreation Partnership governing board may recommend amendments to this 13 agreement with a two thirds majority vote . Recommended amendments must be ratified by all 14 participating municipalities to take effect. 15 16 Establishing a Program 17 The parties hereby establish an on-going program partnership for the purpose of 18 jointly planning, financing, providing, and coordinating shared, recreational services that 19 supplement and complement those offered by localities . A governing board of partners will 20 direct and oversee the contracted services of the Ithaca Youth Bureau ' s Recreation Division 21 and other providers . The Partnership will be governed independently of any municipality . 22 The Partnership will have no authority over any locally planned, locally funded, and locally 23 operated programs except at the request of the sponsoring municipality . Local programs may 24 choose to use the Partnership as a vehicle for voluntarily sharing information, equipment, 25 publicity about programs , and/or coordinating their respective services . 26 27 28 29 1 2 Sharing Program Costs 3 4 Fees , sponsorships , grants , fundraising, and the use of volunteers are not enough to 5 cover the cost of running Recreation Partnership programs and services . A municipal 6 contribution from all municipal partners is necessary to balance the budget. In order to fairly 7 distribute these costs , the Partners agree to the following cost- sharing formula. 8 The cost sharing formula allocates the annual net operating costs of programs into four 9 equal shares . The City of Ithaca agrees to pay one quarter of the net operating cost, the Town 10 of Ithaca agrees to pay one quarter, and the County agrees to pay one quarter. The smaller 11 municipalities agree to share the remaining quarter. 12 The cost for each smaller municipality shall be calculated using an index that 13 combines the previous year' s assessed value of its taxable properties in the Ithaca School 14 District and its share of program participation averaged over the past three years . This 15 formula, which assigns the assessed value twice the weight of participation , was selected for 16 several reasons . First, the weighting of assessed value was used as a measure of each 17 municipality ' s ability to pay for services . Second, the formula recognizes that children from 18 the Ithaca City School District have been significant users of the services and a number of 19 municipalities have been concerned about providing equitable support to all their youth. 20 Third, the use of Ithaca City School District properties as opposed to the municipalities ' full 21 assessment, acknowledges that towns like Dryden , Ulysses , Groton , and Newfield also invest 22 significantly in their own local recreation programs which are used primarily by children from 23 their own school districts . A chart outlining 2008 costs is attached as Appendix 1 , an updated 24 version of this chart shall be given to each partnership municipality for each of the remaining 25 4 years of this agreement . 26 27 28 To determine future contributions : 29 30 A) The governing board shall review preliminary budget projections in June and July 31 and decide on the acceptable net program cost for the upcoming year by the end of 32 July. 2 1 2 B) During the budget development process , each Recreation Partnership Board 3 member shall discuss the municipal payments needed with its municipality to 4 determine if the preliminary budget adopted by the Recreation Partnership Board 5 is feasible . 6 7 C) The Recreation Partnership Board may allocate revenues earned in prior years 8 through sponsorships , fundraising, and donations to support budgets in upcoming 9 years . 10 11 D) The governing board may re-examine the basis for cost allocation and may 12 recommend amendments to this agreement to be ratified by all partners . 13 14 15 Governance 16 17 Name : The governing board shall be called the Recreation Partnership Board . 18 Membership : The board shall have a total of 14 members . The partners include : Towns of 19 Caroline , Danby, Dryden , Enfield, Groton, Ithaca, Newfield and Ulysses, the Village of 20 Lansing, City of Ithaca and Tompkins County. Each participating municipality will have at 21 least one seat on the governing board . The Recreation Partnership Board recommends that 22 these seats be filled with an elected official willing and able to make policy decisions . When 23 deemed necessary by a municipal board, an unelected lay designee who has the confidence of 24 that municipal board may be appointed. 25 In addition, the City of Ithaca, the Town of Ithaca, and Tompkins County may appoint 26 one additional representative each to reflect their greater investment in the Partnership . These 27 additional appointed representatives may be elected or lay members . The Recreation 28 Partnership Board may determine if it wants to create any non-voting at-large seats to add 29 expertise or coordinating links to other key stakeholder groups . Municipalities shall designate 30 their representatives and an alternate for each seat by certified resolution to be maintained on 31 file with the Tompkins County Youth Services Department. 32 Members will serve two-year terms . 33 The governing board will elect its own officers : a Chair, a Vice chair, and a Treasurer. 34 3 1 Roles of the Recreation Partnership Board 2 3 The Recreation Partnership Board shall operate under its own by-laws that have been 4 ratified by all municipal partners . Future amendments to the by- laws shall be made by a 5 majority vote of the entire board provided that the proposed amendment has been presented 6 for consideration of the Board at the preceding regular meeting . In addition, the proposed by- 7 laws amendment must be mailed at least ten days to all members before the meeting at which 8 the proposed change is to be voted upon . An amended copy of the by-laws will be sent to 9 each municipal clerk and chief elected official for their records . 10 The Board will develop a work plan of key policy, program, fundraising and planning 11 issues to be addressed annually . 12 The Recreation Partnership Board urges municipal boards to include the proposed 13 costs recommended by the Recreation Partnership Board in their tentative municipal budgets . 14 The Board shall select providers , set program and budget priorities , approve the net 15 operating budget for programs, set goals for generating alternate revenues, set fees , and adopt 16 guidelines for scholarships and fiscal targets . 17 The Board shall determine its own meeting schedule but it shall meet no fewer than 18 six times a year to review progress toward goals , address policy questions , review 19 performance data, and finances to assure that provider(s) are meeting the goals and 20 expectations of the partners . 21 The Board will periodically evaluate the performance of its providers and make 22 recommendations to enable providers to improve services 23 Recreation Partnership Board representatives will be required to make regular reports 24 to their municipalities including, but not limited to, annual budget guidelines and program 25 services . 26 27 28 29 30 4 1 Roles of officers 2 3 The Chair shall develop the agenda in consultation with the Tompkins County Youth 4 Service Department staff and providers, chair the meetings, represent the Recreation 5 Partnership Board at inter-municipal or public meetings , and assist as needed in contract 6 negotiations to implement the wishes of the Recreation Partnership Board, 7 The Vice Chair shall act in the absence of the Chair. 8 The Treasurer will work with the provider(s) and Tompkins County Youth Services 9 Department staff to develop a format for regular financial reports that meet the needs of the 10 Recreation Partnership Board . The Treasurer and a finance committee to be appointed by the 11 Chair shall review the financial report prior to the Board meetings and present the report to 12 the full Board, noting any significant changes in expenses or revenues : The Treasurer and 13 finance committee will recommend to the Board a budget timetable and guidelines to enable 14 providers to prepare budgets for the upcoming year. 15 16 Role of Fiscal Agent and Staff Support 17 The participating municipalities will make their payments to Tompkins County on a 18 schedule agreeable to all partners . The funds will be managed as a separate program within 19 the Tompkins County Youth Services Department budget . The County Youth Services 20 Department will contract with and make payments to providers authorized by the Recreation 21 Partnership Board , 22 23 The Board will explore the feasibility of creating a program coordinator position to 24 assist the Board in performing the functions the board members, providers , and county staff 25 cannot fulfill . Any such proposal adopted by the Partnership Board needs to be ratified by all 26 partners . 27 5 I Roles of Tompkins County Youth Service Department 2 Staff from the Tompkins County Youth Services Department will work in close 3 cooperation with the Recreation Division of the Ithaca Youth Bureau and other providers to 4 provide support to the Recreation Partnership Board that includes : 5 coordination of orientation to the Partnership and its services ; 6 • orientation to the roles of the Recreation Partnership Board and its members ; 7 • assistance in developing an annual work plan of priority planning, oversight, 8 fundraising and evaluation issues ; 9 • assistance in developing policy options and guidelines for the Board ' s action as 10 needed to implement the work plan ; 11 • preparation of meeting agendas in consultation with the Board chair and providers ; 12 • preparation of minutes ; 13 • preparation of contracts with providers as authorized by the Recreation Partnership 14 Board; 15 • coordination with the providers to assure that program and financial reporting meets 16 the needs of the Recreation Partnership Board; 17 • coordination with providers to assure that their program policy questions that require 18 Board decisions are acted on in a timely way ; 19 • authorization of payments after Board review of expenses ; 20 • assistance to the Board in monitoring and evaluating providers, as requested. 21 22 23 Roles of the Provider 24 25 The provider(s) will be responsible for: 26 27 providing the programs and services authorized by the Recreation Partnership Board 28 in compliance with all relevant laws and safety regulations ; 29 • providing a summary of participation, program highlights , participant feedback, for 30 each program within two months after the last date of the provision of service to 31 enable the Board to evaluate the program and make recommendations for the future ; 32 • providing adequate liability coverage for approved programs and holding the 33 participating municipalities harmless ; 34 tracking and reporting expenses and revenues as outlined in the contract; 35 tracking participation in formats and on a schedule requested by or acceptable to the 36 Board ; 37 periodically highlighting any trends or significant changes in programming, 38 participation, customer feedback, expenses or revenues for the Recreation Partnership 39 Board; 40 recommending programs or changes to improve services and/or lower costs ; 41 • working with the Tompkins County Youth-Services Department to present any policy 42 questions and options related to programs or financing that require Board action . 43 6 I FISCAL AND ADMINISTRATIVE ACCOUNTABILITY 2 Independence : The Partnership will be a free-standing inter-municipal commission 3 governed by its partners . 4 Role and Relationship of the City of Ithaca : The City will be a member responsible 5 for one quarter of the program costs . Like other members , it will make a payment to 6 Tompkins County for its share of the approved budget. Like Tompkins County and the Town 7 of Ithaca, it will have two seats on the governing board. Like other members , it may ask or 8 convene local advisory committees to recommend the kinds of recreation services they want 9 for the residents of their own municipality . 10 As a provider selected to operate programs , the City of Ithaca ' s Youth Bureau will 11 hire/contract staff as needed within the approved budget to provide services authorized by the 12 Recreation Partnership Board . As a provider, the City will use its own facilities and may 13 enter into agreements with other municipal partners or agencies to use other facilities 14 throughout the partnership for approved programs . 15 As a provider, the Ithaca Youth Bureau will keep separate account of partnership 16 funds and report in a format and on a timetable requested by the Recreation Partnership 17 Board. 18 Role of Tompkins County : Tompkins County is the fiscal agent for the Partnership . 19 The County shall provide bills to the municipalities based on the agreed upon cost allocation 20 on a schedule agreeable to all partners and shall receive funds from the municipalities . The 21 County shall provide financial reports to the treasurer as requested. 22 The County Youth Services Department will administer those funds in accordance 23 with the wishes of the Recreation Partnership Board by creating and managing contracts with 24 designated providers and making approved payments to providers . The providers will 25 continue to be responsible for tracking line item expenses and program revenues and will 26 provide this information in a format required by the Recreation Partnership Board, 27 28 Fiscal accountability 7 I As a condition of this agreement, designated provider(s) shall maintain records of 2 expenses and revenues as required by the Partnership Board. The providers shall prepare 3 financial reports in a format that satisfies the governing board which includes proposed 4 budget, year to date cumulative expenses and revenues . The County shall pay the Ithaca 5 Youth Bureau 100% of the agreed upon contract amount to provide approved programs . The 6 County shall make the annual payments in three equal amounts by April 30th, September 30th, 7 and January 15th . The County shall pay all other providers 100% of the agreed. upon total 8 budget for approved programs in the manner described in the provider' s contract. 9 10 How Municipalities Join or Leave the Partnership . 11 If any municipality chooses to join after January 2008 , the Recreation Partnership 12 Board will calculate the cost for a new member and the board will determine the effective 13 date of membership . The Board will also decide how to allocate any anticipated revenues the 14 first year. The cost-sharing formula will then be re-adjusted for all continuing partners . If a 15 municipality elects to join, it will be invited to appoint one elected official or designee and 16 alternate to serve on the Partnership Board. 17 A member municipality may elect to withdraw from the Partnership . Since a 18 withdrawal from the Partnership will financially affect all of the remaining partners , the 19 municipality seeking to withdraw must submit its intention in writing and commit to making 20 its contribution for the following year. E . g . A municipality must notify the Partnership in 21 writing any time in 2008 of its intention to withdraw at the end of December 2009 . 22 If a municipality withdraws and the remaining partners agree to assume some or all of 23 the shortfall caused by the withdrawal , the same cost allocation plan shall be used to re- 24 calculate their annual program contributions . 25 Any municipality has the right to request the notification clause be waived if their 26 contribution becomes too high due to municipalities leaving the Partnership . Such a request 27 will be considered on a case-by-case basis by the Recreation Partnership Board. 8 I In 2011 , the year prior to the agreement ' s end, the Partnership Board will review and 2 update the agreement. During that time, any municipality wishing to withdraw at the end of 3 the agreement must notify the Partnership of its intention by June 2011 . 4 5 Participation in Programs by Residents on Non-Member Municipalities 6 Residents from non-member municipalities are welcome to participate on a space- 7 available basis . Since they are not contributing through local taxes to subsidize the programs , 8 they will be charged a fee twice the rate charged to members OR the actual unsubsidized cost, 9 based on the prior year ' s calculation, whichever amount is higher. 10 11 12 6/8/07 9 SAMPLE RESOLUTION : Adoption of the 2008 -2012 Intermunicipal Recreation Partnership Agreement WHEREAS , the Town/Village/City/ County of is currently a member of the Intermunicipal Recreation Partnership and WHEREAS , the Recreation Partnership has been an excellent model of intermunicipal collaboration which enables the Towns of Caroline, Danby, Dryden, Enfield, Groton, Ithaca, Newfield, and Ulysses, the Village of Lansing, and the City of Ithaca and Tompkins County to jointly plan, finance , and share a more diverse set of high quality recreation programs than any single municipality could offer on its own to over _ youth/year and WHEREAS , the current Intermunicipal Recreation Partnership Agreement will end December 31 , 2007 and WHEREAS , the Recreation Partnership Board, comprised of representatives from participating municipalities wishing to continue this innovative partnership , has reviewed the current agreement and voted on June 7 , 2007 to adopt the attached, updated Agreement for the period January 1 , 2008 through December 31 , 2012 , and WHEREAS , municipalities in the Recreation Partnership value Tompkins County ' s commitment to building collaborative intermunicipal solutions to meeting needs of youth, and Tompkins County ' s contribution is essential in enabling smaller municipalities to participate affordably, and WHEREAS , the Agreement must be approved by the elected board of each participating municipality to take effect, now therefore be it RESOLVED , that the 2008 - 2012 Intermunicipal Recreation Partnership Agreement is approved and further RESOLVED , in approving the Agreement, the Town/Village/City/ County of agrees to abide by its terms and conditions and further RESOLVED , that the Town/Village/City/ County of strongly urges . Tompkins County to maintain its keystone financial and planning support for the Recreation Partnership and further RESOLVED , that a copy of this resolution be sent to the Recreation Partnership Board care of Tompkins County Youth Services Department at 320 W. State Street, Ithaca, NY 14850 . n r O a0 •cf r 0 O) r O r 0) co r In N M N (D (D C) Q) CD a0 O M O N Q) N N In l0 OD O) 00 00 M O c0 N h 0 m M �' CO r r N (D (M N M N (D d' N M O M O N r M N Q) CO I� r r O I� r N N 00 M r r N r r r )[) N r r O) N O H r r N N N LC) � a) L w. 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L U c T@ L O) Q N °� O y > @ T a) E O .� @ 7 O N N N C H o a) m � @ c t > > c o s E a) m @ m m m a U U u c o O °) °) 0 c@ Q U @ Z p a c a) o -o o H o H @ m@ L) 06 2 o c c >' a) o d c n E N 0 0 � O = — m w m Y � ( ) a >- Q 3 � (0 n — a) a) a) c U a`) ti d es .n U @ - (n H O v o c o o c a O Y Y o c (/) - U U H Y •c �c (n a) L e w cm p v m @ 2 os ispp Z a) " W a) a) E E p n - - "' @ O 'c c U v@ o o o n - m o E E a) c c L > > > Q' Io > Y F- ._ . o 0 3 @@ a) o o 0 co is E a d n > > @ o 0 0 0 0 0 , aQm000UUUUO ii U. 10 C W MYJJJ � Oddd � (nCntnt� (ncl� (n (n (nHF- E � � > #TITLE# June 11 , 2007 Town Board Meeting Pagel of3 FOR IMMEDIATE RELEASE : October 19, 2006 ATTACHMENT # 8 W undreds Of Trucks Leaving The Thruway & I-81 Fo cal Roads Each Day, Schumer Unveils New Plan T p Trucks Out Of CNY Neighborhoods To Restore Q Of Life Over 1. 9 Million Trucks Travel Through The Central New York Every Year - Many Drive On Local Roads As A Shortcut And To Avoid Weigh Stations, Tolls And Traffic Senator 's New Plan Calls On The Feds To Require All States To Establish Truck Networks, Urges NYS Establish Permanent Truck Routes For Hazardous Materials Schumer. Truck Drivers Are Circumventing The Highway System, Bu With hundreds of trucks leaving the Thruway and 1 -81 each day unnecessarily and clogging local roads, U. S . Senator Charles E. Schumer today unveiled his new plan to keep trucks out of Central New York neighborhoods and restore communities ' quality of life. Over 1 . 9 million trucks travel through Central New York every year carrying freight, but ma drive on local roads as a shortcut and to avoid weigh st s, tolls and traffic. Throughout the past few years, th lave been numerous accidents spilling fuel, garbage an emicals, all posing a potential threat to the Onondaga C watershed and surrounding neighborhoods. In addition, the trucks disrupt communities at all hours of the day and night. "Truck drivers are circumventing the highway system, but our local communities are paying the price," Schumer said. "These trucks are evading highway tolls and weigh stations, and are instead driving on neighborhood streets, taxing the roadways and diminishing the quality of life in otherwise peaceful communities . This is a very unique and growing problem in this region. It ' s time for the government to step up, and preserve the way of life in these communities ." Hundreds of trucks carrying hazardous material travel through Central New York everyday transporting millions of tons of goods every year. Elsewhere around the country, trucks are mandated by state law to follow certain paths. These truck routes are created in order to keep trucks off small state and county roads . According to the New York St Department of Transportation (NYSDOT) estimates, at le 00 trucks travel on small roads around Syracuse and tb iger Lakes each day, including State Route 20, County 41 and other roadways . The Seneca Meadows landfill in terloo alone sees traffic of over 200 trucks a day. This landfill is scheduled to expand and grow, just increasing this problem . The New York State Thruway Authority reports http ://www. senate. gov/�schumer/SchumerWebsite/pressroom/record print. cfin?id=264968 5/29/2007 #TITLE# Page 2 of 3 that the number of commercial vehicles exiting the Thruway in the Syracuse area has more than doubled since 2003 . The o tlersstate in New York State with any designated truck rew York City. When traveling on the New York Sway and I- 81 , trucks are required to pay tolls or sen weigh stations . However, trucks often take s and county roads, day and night, as a less expensive shortcut. This practice is not only a nuisance to the citizens of the small communities these roads pass through, but is also an issue of safety. Freight trucks haul everything from garbage to eggs, gasoline to milk. The small roads in and around Central New York and the Finger Lakes that truckers use instead of the Thruway and I- 81 cannot handle these large vehicles . The local roads were not built for the extreme weights and are inadequate to handle the volume of traffic they must carry, which has led to considerable wear and tear on the pavement. Many of the roads have sharp turns and steep inclines . The truck traffic has also had a detrimental effect on the aging buildings and the overall quality of life in the communities . The foundations of many buildings have cracked from vibrations of large trucks . A building owner in downtown Skaneateles had to replace windows from $ 30, 000 after the steel window panes shook and cracked from the vibrations of faruck ks . The owner of the Sherwood Inn in Skaneateles eived complaints from his guests that trucks passing ng the night prevent them from enjoying their stay. transporting goods were to overturn, a dangerous environmental situation could occur. New York State Routes 20, 41 and 41A border Skaneateles Lake, and a spill could affect the entire county ' s drinking water supply. According to the Skaneateles Police Chief, 200 garbage trucks ( 18 wheelers) carrying up to 300 gallons of diesel fuel apiece, pass through the community every day. Recently, two separate accidents have occurred where a truck flipped over on Route 41 by the lake. Schumer today unveiled a three point plan to keep trucks on the highway, and off of local roads . Specifically, Schumer called for: • Permanent routes for trucks carrying hazardous materials ranging from garbage to gasoline. Schumer is urging that Interstate 90 (the Thruway) and Interstate 81 be designated as hazardous materials truck routes . These routes ar esigned to keep trucks on large highways and i ates, and off of smaller local roads . Currently, states c oose to set up truck routes, but it is not mandatory . T nited States Code allows for these routes to be created, a. equires the New York State Department of Transportation (NYSDOT) to work with the Federal Motor Carrier Safety Administration (FMCSA) to create an http ://www. senate. gov/�schumer/SchumerWebsite/pressroom/record print . cfm?id=264968 5/29/2007 #TITLE# Page 3 of 3 appropriate routing plan. Such routes are already in place in states including New Jersey, Ohio, Pennsylvania and M nd. This would keep trucks off of smaller roads and on er highways built for handling large trucks . • 'I ederal government to require all states establish routing systems for trucks carrying hazardous materials . Schumer promised that if the federal DOT does not set this new requirement on their own, he would introduce legislation that would require states to work with FMCSA to do so . Schumer also asked that they conduct a Truck Route Management and Community Impact Reduction Study, which would include a truck route analysis, truck route policies, regulations and stringent enforcement, truck route education, outreach program and signage . The study is to incorporate recommendations to improve the operation and management of the truck route network and mitigate the negative impacts of commercial truck traffic on local routes . In addition, the study should suggest short-term initiatives to enact immediate improvements that would better manage the truck route network. • A new .effort to support the bipartisan Transportation Security Improvement Act (5 . 1052) . This legislation would provide for several measures to increase the safety of the n ' s truck fleet, including requiring truck drivers tr orting hazardous material to have written route plans, re s USDOT to promote GPS tracking systems on trucks c g high hazard materials, establishes a program for reviewing hazardous materials security plans, and sets civil penalties for failure to comply with certain requirements for the transportation of hazardous materials . It would also require the Secretary of Transportation to submit to Congress a report assessing truck security. ### http ://www . senate. gov/�schumer/SchumerWebsite/pressroom/record print . cfin?id=264968 5/29/2007 t A,; ; , 3:^ June 11 , 2007 Town Board Meeting ,4'1 MFNT # 9 z AY 200 ? May 8 , 2007 a �a P H ; ? , Es x.� The Honorable Catherine Valentino and members of the Ithaca Town Board Town of Ithaca 215 North Tioga Street Ithaca , New York 14850 Dear Supervisor Valentino and members of the Town Board : It is my intention to submit my notice of retirement to the New York State and Local Retirement System on June 4 , 2007 and retire from the Town on August 31 , 2007 . It has been my great pleasure to work for the Town and I will do all that I can to make the transition to a new Town Clerk an easy one . My department is in good shape . During my tenure , the Town 's laws and ordinances have been codified and a system of records management developed and implemented that guarantees the public's records are responsibly maintained and accessible . feel confident I will hand a well-ordered department on to my replacement . I would like to take this opportunity to commend my staff and assure you of their. competence in handling the duties of Deputy Clerks . They will no doubt serve the next Town Clerk as well as they have served me . I wish each of you the best as you face the challenges of governing the Town of Ithaca and thank you for the opportunity you have given me to join in this effort. f a Tee-Ann Hunter Town Clerk TOWN CLERK' S MONTHLY REPORT A -GEn RA # 2 9 TOWN OF ITHACA, NEW YORK MAY, 2007 ATTACHMENT # 10 jHE SUPERVISOR: PAGE ] ant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received in connection with my office during the month stated above, excepting only such fees and moneys the application ayment of which are otherwise provided for by Law : A1255 19 MARRIAGE LICENSES NO . 07026 TO 07044 332 . 50 3 MISC . COPIES 7 . 85 1 ZONING ORDINANCE 12 . 80 5 TAX SEARCH 25 . 00 1 RETURNED CHECK - CLERK 5 . 00 1 COMPREHENSIVE PLAN 12 .00 7 MARRIAGE TRANSCRIPT 70 . 00 TOTAL TOWN CLERK FEES 465. 15 A1557 1 SPCA IMPOUND FEES 20 . 00 TOTAL A1557 20.00 A2188 1 FACILITY USE FEE 25 .00 TOTAL A2188 25.00 4 DOG LICENSES 449 .05 TOTAL A2544 449.05 B2110 22 BUILDING PERMIT 45715 . 00 5 BUILDING PERMIT EXTENSIN 575 . 00 3 FIRE SAFETY INSPECTIONS • 180 .00 4 ZONING BOARD MTG 400. 00 2 TEMP CERTIFICATE OCCUP 11275 .00 1 ZBA AREA & USE VARIANCE 100. 00 TOTAL B2110 79245.00 B2115 I SUBDV . REV . INITIAL APL. 216 .00 1 SITE PLAN WIT. APL. FEE 100 .00 1 SITE PLAN PRELIM. PLAN 11000 . 00 3 SITE PLAN FINAL PLAN 850 .00 1 ADD. MTG . FEE AGENDA PRO 30 . 00 I ASS . MTG . FEE P. H . PROCE 50 .00 TOTAL B2115 29246.00 TOWN CLERK' S MONTHLY REPORT MAY, 2007 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 959 .20 PAID TO SUPERVISOR FOR PART TOWN FUND 95491 . 00 PAID TO COUNTY TREASURER FOR DOG LICENSES 88 .95 PAID TO AG & MARKETS FOR DOG LICENSES 21 . 00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 427 . 50 TOTAL DISBURSEMENTS 109987. 65 JUNE 1 , 2007 SUPERVISOR CATHERINE VALENTINO STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA 1, TEE-ANN HUNTER, being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Subscribed and sworn to before me this Town Clerk day of 20 Notary Public TOWN OF ITHACA Public Works Department' s Monthly Board Report May for June 11, 2007 Meeting ROADS ♦ Finished brush pick-up that took longer due to the storm damages from a late April snowstorm. ♦ Finished drainage work on Stone Quarry Road in preparation for paving in June . ♦ Completed lawn repairs from snow plow damage and water breaks . ♦ We installed driveway culverts on Woodgate Lane and Winston Drive. ♦ Began town-wide roadside mowing. ♦ Four seasonal employees began working in May . ♦ Began repairing the washout on Forest Home Drive by the Plantations Road intersection. This required closing and barricading off the road until repairs can be made . ♦ Several signs were replaced and potholes and road cut trenches were cold patched . ♦ Worked with Cascadilla Tree Care' s bucket truck crew on removal of four large, hazardous trees on Forest Home Drive . Prepared St. Catherine Circle for cold mix paving. Prepared Fiddler Road for cold mix paving, ditching and cutting shoulders . Began re-construction of Tareyton Drive cul-de-sac near the end by the park . Cut and removed trees and stumps, hedgerow and old fencing to create new drainage ditch. Installed culverts and catch basins to carry storm water to new ditch. ♦ Assisted Tompkins County Highway Department with sewer vacuuming. ♦ Hauled materials and gravel for up-coming paving jobs . ♦ Coordinated volunteers to mow and trim the Inlet Valley Cemetery . PARKS AND TRAILS ❑ Weekly site inspections were done . ❑ Final preparation of Tutelo Park' s Little League ball field was completed in time for the grand opening on May 5th . The Cal Ripken League is playing games six days a week until June 23rd . Daily field maintenance tasks and inspection of the ball field and facilities was started . ❑ Completed spring cleanups and storm damage cleanup at all sites from the April 16t11 snowstorm. ❑ Regular grounds maintenance and mowing was begun at all sites . ❑ Maintenance of planting beds at Town Hall and the Public Works Facility was done. ❑ We began purchasing plant materials for the beautification grant program and started planting flowers at Town Hall and East Shore Park. The Finger Lakes Running Club' s annual Rec Way 5 and 10K race was held at South Hill Recreation Way on Sunday, May 27th . ❑ The annual Richard Fischer Award tree planting ceremony was held on Saturday, May 19t" , Chinkapin Oak tree was planted near the Raffensberger gazebo by Pew Trail section of the East Ithaca Recreation Way . ❑ Property lines and pins were located at the Glenside Preserve so that our posting signs and boundary markers can accurately be installed . ❑ Topsoil was trucked in, graded and hydro seeded at Tudor Park to restore the park' s lawn areas impacted by construction of the Pew Trail . ❑ Layout of the bus transit plaza and walkway along Pine Tree Road was started as part of the Pew Trail project. Materials were ordered for the work. WATER ■ Repairs were made to several broken valve boxes at Southwoods Drive and Eldridge Circle . ■ The lawn inside the Trumansburg water tank fence was re-graded and seeded now that work on the tank and valve building is completed . SEWER v 137 Town sewer mark outs for DSNY were done . 4 Weekly sewer pump station inspections were done . a Two staff members attended a two-day seminar on sewer pumps . Inspections at Larisa Lane, Country Inn and Suites, and Conifer developments . Tune Projects 1 . Continue repairs to Forest Home Drive . 2. Cold mix paving of Fiddler Road, St. Catherine Circle, Tareyton Drive and Schickle Road . 3 . Hot mix paving of Stone Quarry Road . 41 Continue roadside mowing and trimming around street signs . 5 . Continue park, trail, tank and pump station mowing and regular grounds maintenance . 6 . Continue recruiting volunteer adopt-a-park groups and working with existing groups . 71 Begin construction of the bus transit plaza and walkway on Pine Tree Road as part of the Pew . Trail project. 8 . Tub grinding of brush pile at Public Works facility on June 141 . ghk f OFIp ° TOWN OF ITHACA PLANNING DEPARTMENT 18 2� 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 r Jonathan Kanter, A.LC.P. (607) 273-1747 Director of Planning FAX (607) 273-1704 Planning Director ' s Report for June 11 , 2007 Town Board Meeting DEVELOPMENT REVIEW May 1 , 2007 Planning Board Meeting : Wedemeyer Equestrian Center — Extension of Preliminary Approval, 1460 Trumansburg Road : The Planning Board approved an extension of the time period for the Wedemeyer Equestrian Center project to submit a complete final site plan application for the project located between 1456 and 1460 Trumansburg Road, Town of Ithaca Tax Parcel No . 24- 1 - 19 . 12 , Agricultural Zone. Section 270- 194 of the Town Code requires final site plan material to be submitted within 18 months of the preliminary site plan approval , but allows the Planning Board to extend the time period if needed . . Preliminary site plan approval was granted on November 15 , 2005 , and the applicant is requesting an 18 -month time extension . Robert & Paula Wedemeyer, Owners/Applicants. Namgayal Monastery Entrance Gate, 100 Tibet Drive (off Danby Road) : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for a modification to the Namgyal Monastery project located at 100 Tibet Drive (off Danby Road across from Sesame Street), Town of Ithaca Tax Parcel No . 43 -2- 10, Medium Density Residential Zone. The modification includes constructing a +/- 20 foot high open ornate archway-like structure (entrance gate) over the main drive approximately 70 feet east of the Danby Road right-of-way ( 105 ' from the edge of the pavement) . Namgyal Monastery, Owner/Applicant; Scott Tobey, Agent. Cornell University Utilities Department Service Yard Improvements, Maple Avenue and Dryden Road : The Planning Board granted Preliminary Site Plan Approval and Special Permit for the proposed improvements and modifications to the Cornell University Utilities Department Service Yard located between Maple Avenue and Dryden Road (NYS Route 366) around the Central Heating Plant, Town of Ithaca Tax Parcel No . ' s 63 - 1 - 8 . 1 , 63 - 1 - 8 . 2 and 63 - 1 -5 , Light Industrial and Low Density Residential Zones. The proposal involves improving an existing oil tank, installation of a new fuel off-loading station and oil fuel piping, expansion and reconfiguration of the existing Cornell Maple Avenue substation, replacement of the existing coal conveyor with a new covered coal conveyor, and the reconfiguration and upgrading of the existing service roadways . Cornell University, Owner/Applicant ; James R . Adams, Agent . Ithaca College Athletic & Events Center — Public Scoping Meeting : The Planning Board held a Public Scoping Meeting to consider public comments on the Draft Scoping Document (dated March 73 2007 , Revised April 6, 2007) for the Draft Environmental Impact Statement (EIS ) that will be prepared regarding the proposed Ithaca College Athletic and Events Center located on the eastern side of the Ithaca College campus near the Coddington Road campus entrance, Town of Ithaca Tax i Townoflihacal'1 nnang�l3irectors" Repot '` June 11 �2f�D.7 'own Board ettng E __� . ,, Parcel No . ' s 41 - 1 - 30 . 2 , 41 - 1 -24, and 42- 1 -9 . 2 , Medium Density Residential Zone. The proposal . includes the construction of a +/- 300,000 square foot field house building (containing a 200M track, indoor field for practices and games, seating and floor space for large events, Olympic size pool and diving well, indoor tennis courts, rowing center, strength and conditioning center, etc.) an outdoor-lighted artificial turf field and 400M track, and the creation of 1015 +/- parking spaces (553 existing parking spaces moved and 462 new parking spaces) . The project is proposed in several phases and will also include new walkways, access roads, stormwater facilities, outdoor lighting, and landscaping. Ithaca College, Owner/Applicant; Richard Couture, Agent, May 15 , 2007 Planning Board Meeting: Cornell University Child Care Center, North of A-Lot along Pleasant Grove Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed Cornell Child Care Center project located north of Cornell University' s A-Lot parking area along Pleasant Grove Road in the Village of Cayuga Heights (Tax Parcel No . 14-4-2 . 2) and the Town of Ithaca (Tax Parcel No . 68 - 1 - 13 ), and is zoned Low Density Residential in the Town. The entire project includes the construction of a +/- 14, 880 gross square foot child care facility for approximately 158 children of Cornell faculty, staff, and students, along with new parking, stormwater facilities, lighting, and landscaping. The portion of the project located within the Town of Ithaca includes part of a sidewalk, utility lines, and a fence. Cornell University, Owner/Applicant ; Lawrence Hoetzlein, R.A . , Agent. Cornell University Moakley House Renovations, 213 Warren Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Permit for the proposed alterations to the Cornell University Moakley House located on the Robert Trent Jones Golf Course at 213 Warren Road, Town of Ithaca Tax Parcel No . 68- 1 -9, Low Density Residential Zone. . The alterations include replacing the roof shingles, installing pitched roofs over existing flat dormers, replacing windows, replacing an existing chimney with a new metal chimney, and adding a new stone veneer to the exterior faeade. Cornell University, Owner/Applicant; Charles B . Ackerman II, LeChase Construction Services, LLC, Agent. Ithaca College Athletic & Events Center : The Planning Board accepted the Final Scoping Document for the Draft Environmental Impact Statement (EIS) that will be prepared regarding the proposed Ithaca College Athletic and Events Center located on the eastern side of the Ithaca College campus near the Coddington Road campus entrance. The proposal includes the construction of a +/- 300,000 square foot field house building (containing a 200M track, indoor field for practices and games, seating and floor space for large events, Olympic size pool and diving well , indoor tennis courts, rowing center, strength and conditioning center, etc. ) . an outdoor-lighted artificial turf field and 400M track, and the creation of 1015 +/- parking spaces (553 existing parking spaces moved and 462 new parking spaces) . The project is proposed in several phases and will also include new walkways, access roads, stormwater facilities, outdoor lighting, and landscaping. Ithaca College, Owner/Applicant; Richard Couture, Agent. Frandsen 23-Lot Subdivision, east and west sides of Park Lane : The Planning Board deferred action on the proposed 23 -lot subdivision located off Park Lane south of John Street, Town of Ithaca Tax Parcel No . ' s 56-3 - 13 . 2 , 56-3 - 13 . 36 , and 57-2 - 1 . 2 , Medium Density Residential Zone. The proposal involves the construction of two new Town roads to provide access to 22 new 2 f Town of Ithaca Plannang L�crector�sReport� �,� ,lun 1�1 �2(J07 7"ojvnrBoa� d .111eettng residential lots and one lot reserved for stormwater facilities . The proposed Edwin Drive is located on the west side of Park Lane and will contain 6 residential lots while the proposed Brian Drive is on the east side of Park Lane and contains 16 residential lots . William P . Frandsen, Owner/Applicant; John S . MacNeill , Jr. , Agent. The Planning Board requested submission of additional information and analysis of details of the proposal , including drainage/stormwater management, protection of steep slopes; preservation of vegetation, whether certain lots would be buildable, and a grading plan with cut-and-fill calculations. No action was taken on an environmental determination pending the submission of this additional information. Reviews for Zoning Board (ZBA) Three applications and one recommendation for the Zoning Board were processed since the May report as follows, resulting in three variances granted and one recommendation to the Town Board issued : May 21 , 2007 ZBA Meeting : ( 1 ) area variances were granted to allow the subdivision of an existing parcel with two connected residences into two new parcels without the required lot widths at the street line or at the setback line, located at 133 and 135 Westview Lane, Medium Density Residential Zone, Jon & Kim Barrett, Appellants ; (2) a sprinkler variance was granted to permit the construction of an addition to the Montessori Middle School building without the full installation of a required sprinkler system (occupied spaces will have the required sprinklers, but the attic will not have sprinklers) , located atl22 East King Road, Medium Density Residential Zone, Elizabeth Ann Clune Montessori School , Owner/Appellant, Ernie Bayles, Agent; (3 ) area variances were granted to maintain a residence with insufficient lot depth and side yard setback, located at 131 Lexington Drive, Medium Density Residential Zone, Larry Caskey, Owner/Applicant, Diane Lama, Agent; and (4) the Zoning Board of Appeals issued a positive recommendation to the Town Board regarding adoption of a local law amending the Zoning Chapter regarding definitions of front, rear and side yards . CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past month. Comprehensive Plan Review Committee : The Comprehensive Plan Review Committee met on May 145 2007 to review Chapter III "Goals, Objectives and Recommended Actions" of the Plan. Cathy Valentino indicated that she would be stepping down as Chair of the Committee. Herb Engman agreed to take over as Chair. The next Committee meeting is scheduled for Monday, June 18 , 2007 at 4 : 00 p .m . to continue review of Chapter III of the Plan. Codes and Ordinances Committee (COQ : The Committee met on May 16, 2007 to hear a brief update on the status of proposed amendments to dock and other shoreline regulations in the Lakefront Residential Zone, and continue discussion regarding possible regulations regarding wind energy facilities . The next COC meeting is scheduled for June 20, 2007 . Tentative agenda items include review of draft law regarding wind energy facilities, and continuation of review of preliminary comments received regarding draft stream setback law . Transportation Committee/Transportation Plan : The Transportation Committee met on May 16, 2007 to continue review of the final draft of the Forest Home Traffic Calming Plan (Feb . 1 , 2007) , and to review further revisions to the Town Transportation Plan, based on public comments 3 f �'obvn of 1�haca F1 nnzng�.C7ii ector 'sRepart` Ju� ``11204.<77'o n B©`ard�Meetang � Mks , received at the May 7th Town Board meeting. Doug and Bruce Brittain attended the Committee meeting and participated in the review of further revisions . The Committee met again on June 4, 2007 to continue review of revisions to the Transportation Plan, The Brittains again participated in this review. The Committee will meet again on June 25 , 2007 to review final revisions to the Transportation Plan Executive Summary, and plans to send revised Plan documents back to the Town Board for consideration of adoption at the July 9, 2007 Town Board meeting. . d Conservation Board : The Conservation Board met on May 3 , 2007 to discuss the status of committee work, plans for the Richard Fischer Award presentation, possible revisions to the draft stream setback law, and candidates for the open Board position. The Richard Fischer Award was presented to Jane Moon Clark at a ceremony on May 19, 2007 at the Town ' s East Ithaca Nature Preserve. The Scenic Resources Committee continues to meet to advance work on the scenic view inventory and analysis. The next Conservation Board meeting is scheduled for June 7, 2007 , Cornell T-GEIS : Meetings of the Cornell T-LEIS Project Team continue, with most recent meetings on May 3 , 2007 and May 17 , 2007 . Work is focusing on the development of possible mitigation strategies and preparation and review of draft sections of the T-GEIS . Carrowmoor Committee: The Committee established by the Town Board to provide recommendations and a draft local law for a Planned Development Zone regarding the proposed Carrowmoor development met on May 30, 2007 . Discussion focused on issues associated with the proposal, including traffic and transportation, affordable housing, number of housing units in the development, and other aspects . Sample laws for other developments, such as EcoVillage and Overlook at West Hill were distributed to the Committee to review. . A follow-up meeting is scheduled for Wednesday, June 135 2007 at 4 : 00 p.m. City/Town Joint Stud G� roup : The Director of Planning was invited to participate in a discussion with the City and County planners at the May 30, 2007 meeting of the City/Town of Ithaca Joint Study Group. Discussion included similarities and differences in functions and responsibilities, staffing, ways that planners from the different jurisdictions communicate or collaborate, and how comprehensive plan updates might be coordinated. 4 Town Engineer' s Report for 6/11/2007 Town Board Meeting EARTH FILL PERMITS No earth fill permits were issued in May. Enforcement activity is continuing on tax parcels 26 . 4-2, 26 . 43 and 26 . 4 . 9 . WATER PROJECTS Trumansburg Road Water Main Replacement The Contract drawings and bid specifications have been completed for a capital project to replace the 80- year-old, 6-inch cast iron water main, which serves Trumansburg Road from the city line to Harris Dates drive . Authorization to bid the project will be requested at the July Town Board Meeting due to requirements for public notice for the expenditure of funds Hanshaw Road Water Main Replacement The Hanshaw Road water main replacement design and contract documents have been completed. A request for authorization to bid this project will be presented to the Town Board at the June TB meeting . SCLIWC Transmission Main Repair The contract for the replacement of a portion of the 16- inch transmission main that supplies water to the South Hill and West Hill was approved by the SCLIWC at the May 3 Commission meeting. Construction of the repair between Slaterville Road and Giles Street is expected to take 3 weeks and is expected to start in June . Town Staff will do construction inspection and provide project management services to the Commission. East Shore Drive Water Main Replacement The engineering department will begin survey and design activities on this main with the goal of replacing the main in 2008 . SEWER PROJECTS Joint Interceptor Sewer Projects Work continues on the remainder of the Aurora Street Interceptor Project along with the rehabilitation of the Aurora Street bridge . STORM WATER MANAGEMENT The Town Engineers office is continuing to work on the watershed plan for t he Northeast area. The Town Engineering staff has been working with the consultant to provide any information we have on the watershed in the Northeast. TOWN ENGINEERS REPORT 6/ 11 /2007 DEVELOPMENT REVIEW WESTVIEW SUBDIVISION The Engineering staff is monitoring the sediment and erosion control program for the site . The Phase II additional erosion control measures have been installed and are functioning . The Developer has been working on completion of the water and sewer improvements along with the permanent stormwater facilities . Placement of the road base is expected in June with paving being completed in July. OVERLOOK ON THE WEST HILL Most of the site restoration and Landscaping work has been completed . The Engineering staff is monitoring the site sediment and erosion control measures . BIGGS BUILDING DEMOLITION Demolition of the old Biggs A building has been completed . Final site restoration will be completed in June . The Owner has requested that some of the demolition material , approximately 1000- 1500 cubic yards in excess of the capacity of the primary fill site, be used to fill an area that has been filled in the past north of the existing heating plant . This will require a modification of the site plan approval and the applicant has made a submission for the Planning Board . CONIFER VILLAGE (Linderman Creek Phase 4) Site work for the senior housing project on Conifer Drive north of Mecklenburg Road has started . Initial work will consist of installation of the Storm Water Management system, Conifer Drive and utility installation along with the mass grading for the site . Building Construction will start after access to the site is developed . Town Engineer's Report June 11 , 2007 Daniel R. Walker Page 2 6/6/2007 Regular Meeting of the Ithaca Town Board ,a2J0un7e 11 , 2007 Human Resources Report for y 0 Personnel Committee : Committee reviewed recommendation of Highway Superintendent and Human Resources Manager to increase hours of Stanley Schrier to 40 hours a week to put him in fine with rest of Public Works staff. Committee also discussed temporary wage increase to Principal Account Clerk while Bookkeeper to Supervisor is out on medical leave . Committee discussed other topics confidential in nature . Safety Committee : Committee reviewed recent accidents and ideas for prevention . Committee set up future walk through of Town Hall . Committee drafted Employee Workplace survey to gain information on safety and security issues . Training and Development : The Brainteaser offered in May was "Crankiness is Contagious" part .1 with Diane Bradac , Workforce New York . Connie Clark , Principal Account Clerk , attended the SHRM of Tompkins County annual conference held at Ithaca College . Personnel — Civil Service : Melody Lombardo , provisional Account Clerk Typist , started at Bolton Point on May 21 , 2007 , Commercial Insurance ( Ithaca Agency — NYMIR Insurance Company) : No claims have been reported for 2007 . Workers' Compensation ( Public Employers Risk Management Assoc — PERMA) : There was one claim filed in May . The claim was a back strain that resulted in 2 days away from work and some time of restricted duty . Employee has returned to full duty . Jon Munson , Laborer and member of Safety Committee , attended the PERMA Annual Meeting and Conference on May 24" and 25th Disability Insurance : Deborah Kelley went out in late April for an operation and returned May 1 , 2007 to half days . The following week Debbie was taken back out of work until late June or early July . Unemployment Insurance : There are no claims to report . Submitted By: Judith C . Drake , PHR , Human Resources Manager Ile Edit View Favorites Tools Help Town, of It aca NY Ll ` Government Services Information Communy contact Network/Record Specialist Report June 11 , 2007 Nebsite • Updated Pages : Road Closure , new Building permit applications . • Site of the Month page : Ithaca Festival Vetwork • New computers for Budget Officer and Human Resource Manger. Working with System Development Group ( SDG ) on database upgrades and modifications to client installs . 4d Hal • Data gathering from staff for the 2008 Information Technology budget is underway . Budget worksheets will be turned into Budget Officer by June 151H • Informal discussions with Marty Demarest of Finger Lakes Webs regarding redesign and new enhancements of the Town ' s website . ly OF I T� q9 TOWN OF ITHACA 215 N . Tioga Street, Ithaca, N.Y. 14850 �� IV X04 f www .town . ithaca. ny.us TOWN CLERK 273-1721 HIGHWAY (Roads, Parks, Trails, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 To : Cathy Valentino, Supervisor Town Of Ithaca Sandy Gittelman, Councilperson Will Burbank, Chair Recreation & Human Services Committee Peter Stein, Councilperson Pat Leary, Councilperson Jeff Cowie, Councilperson Herb Engman, Councilperson From : Mamie Kirchgessner, Recreation and Youth Coordinator May 2007 Youth Employment As of May 31 the program has had 56 youth contacts with 8 youth in or completed placements . 13 youth referred to other programs (7 contacts did not reside in Town) 11 youth processed for summer placements 1 youth offered position through program but declined 8 youth pending information 9 youth referred to and offered private positions 6 youth completed paper work pending contact I 'm seeing more youth with "Special Circumstances" including individualized educational plans (IEP ' s) and academic disciplinary issues . These situations take a little more time and creativity finding appropriate placements yet are probably the youth most in need. It has been my policy to place youth on a first come first served basis . This year has proven more of a challenge in that first youth in placement are turning 16 this summer. As it is easier for them to find private opportunities than the 14- 15 year olds I ' m working with those youth for private summer positions to allow their "unused" hours for the younger and those facing barriers . Last year some funds went unspent because of conservative budgeting because of this fact. With the demand so high I ' ve worked with Cathy and Al on a plan should overages occur. Joint Youth Commission I will be presenting more detail information on the Youth Employment Program . The Commission makes recommendations on all the youth programs and has been getting monthly program updates . Recreation Partnership .. The group met 4 times in to draft a new agreement and have language to the municipal boards by June, 2007 Recreation and Human Service Committee Did not meet this month. Related Activity Both Ithaca College student interns Lawrence Rotundo and Ben Bromberg successfully completed their internships this month. We all met together with their professor Dr. Webb who gave the Town high marks for the experience the students received. I was particularly delighted with a note from Ben' s parents that stated, "We just want to thank you for being so supportive of Ben this year ! Your generosity & guidance have enabled him to grow his skill & confidence. Now, after the great summer internship he found, he ' ll be off on his own, starting his career ! You've been terrific ! Thanks ! My position permits me to be the positive person in many young peoples lives so it is important for me to thank you for the opportunity and share the significance of your investment in the programs. On Saturday May 5 , 2007 Tutelo Park Ball field was opened with picture appearing in the Ithaca Journal May 17 . You should have received programs of the event in your mailboxes . The Cal Ripkin League and families are delighted with the. facility and my understanding is no major issues have occurred. On Saturday May 17, 2007 I supported the Conservation Committee Tree planting ceremony to honor Jane Moon Clark. Given the nature of the location and event organizing was primarily providing opportunities for constructive play and supervision of the hole digging with Rich Schoch, On May 30 Rich and I had an opportunity to Tour RPM ecosystems facility in Dryden. Both of us were impressed with the quality of the product, scope of the project and enthusiasm of the owner of the naturally enhanced growth process and willingness to provide jobs to local youth. Planning is actively in process for the Fall Tutelo Park Celebration. 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