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Home My WebLink AboutP&O Minutes 2005-06-16 Draft Draft Draft Town of Ithaca Personnel Committee Meeting June 16 , 2005, Town Hall 1 : 30pm Members Present : Supervisor Catherine Valentino ; Councilman Bill Lesser; Councilman Peter Stein ; Don TenKate , Working Supervisor; Larry Salmi , Heavy Equipment Operator; Sue Ritter, Asst. Dir of Planning ; Dani Holford , Senior Typist Support Staff : Judith Drake , Human Resources Manager Others Attending : Jonathan Kanter, Director of Planning Call to order: 1 : 35 p . m . Agenda Item #2 : Review Minutes of May 12 , 2005 Meeting : Approved . Agenda Item #3 : Persons to be Heard : None . Agenda Item #4 : Update on Town Board Discussion for 2006 Wages : Cathy explained that the Town Board seemed to pretty well accept the recommended 3% increase in the wage scale . The minimum increase of $ . 50 per hour was also accepted . There didn 't seem to be discussion opposing the recommendation or giving other direction . Bill explained that the Board was interested in the 2004 Consumer Price Index (CPI ) to see how the % compares to the cost of living . Questioning if the Town was giving a cost of living adjustment or an actual raise . Judy will get information for the Board . The Social Security cost of living increase for 2005 was 2 . 7% . Bill felt the number was appropriate based on the current budget restraints . A concern was how much money would be needed in the budget as a whole . Judy explained that there was interest in the total amount in $ ' s and % ' s for the 2006 budget . Judy explained that this is difficult to determine at this time since Department Heads are just working on their 2006 budgets . Based on the current positions at the current levels it is a 3 . 7% increase over the 2005 budget . Including just the staff already at job rate it is a 3 . 2 % increase over the 2005 budget . New positions or changes in positions , such as part time to full time or change in classification , will change the percentages . 1 D raft D raft D raft Peter felt there wasn 't much feedback — positive or negative — for the proposed wage scale . Judy explained that the wage scale will go back to the Board in July for approval , so that she can move forward with the budget. The Board reviews and approves individuals wages in October as a piece of considering the Preliminary Budget, Agenda Item #6 : Others : Topic that will be on the next Personnel Committee agenda "Attendance at Employer Sponsored Functions Policy" . Judy requested that the committee review the policy for effectiveness . Currently , the policy is not carried out equally and should be discussed . Cathy asked when we could discuss increasing the maximum for the Flex Spending Plan . This will come back to the committee in the Fall for January 1 sc It was decided to cancel the July meeting and change the August meeting to : Thursday , August 18th , 2005 from 1 : 30-2 : 30 at Ithaca Town Hall Adjourned : 2 : 10 p . m . 2 z � OF ITS TOWN OF ITHACA ie 2i 4� 215 N. Tioga Street, Ithaca, N. Y. 14850 www . town . ithaca. ny . us TOWN CLERK 273- 1721 HIGHWAY (Roads, Parks, Trails, Water &Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273-1783 FAX (607) 273- 1704 To : Cathy Valentino, Supervisor Town Of Ithaca Sandy Gittelman, Chair Recreation & Human Services Committee Will Burbank, Councilperson Peter Stein, Councilperson Carolyn Grigorov, Councilperson William Lesser, Councilperson Herb Engman, Councilperson From: Mamie Kirchgessner, Recreation and Youth Coordinator June 2005 Youth Employment June was a very busy month for this activity. To date forty three (43) youth and or caregivers for youth interested in employment have contacted me . Highlights were : • Through Town funding 13 town youth have positions at seven different sites including Lifelong, GIAC , Sciencecenter, Museum of the Earth, Village at Ithaca the Town clerk, courts and highway. • The Town has a youth corps project including youth referred from "special needs programming. " • Five youth are still pending as I await information about other funding sources and placements. • Two have positions through other programs . (Joblink and Cornell "On-Top" Program through learning web • Of the 20 expected placements : 11 are male and 9 female ; 8 are white, 3 are African-American, 2 Hispanic/Latino, 2 are Asian and four multi -ethnic ; five are 14 , five are 15 , four are 17 , three are 16 , and one is 18 . All had little if any paid work experience. • One youth who after meeting with me followed up with information I provided and located a summer position on his own . After discussion with the committee $ 8 ,000 that is matched by other municipal sources is being utilized to provide both income and meaningful work to youth who would not otherwise have these opportunities . It was a legitimate process for the youth participating. Over the course of their employment I will be evaluating with their site supervisors the youths progress and an employment resource list for our "trained" employees to locate other prospects . We are still awaiting award information on the SARA grant completed by Tee Ann and I. This project would require the supervision of youth documenting the Town ' s historical records . We plan to begin the project this summer with youth who have contacted me about employment. Joint Youth Commission This month ' s meeting reviewed annual report information on 2004 programs and - - established a process for requests for proposals for the 2006 fiscal year. Karen Coleman the Town ' s liaison from the County Youth provided the Commission members with demographic information concerning the Town and Villages of Cayuga Heights and Lansing. Of note is although the Town ' s population between 0-and nine dropped the age group between 10- 17 is larger. The Youth Commission has listed the following as service priorities : • Employment training opportunities including job readiness and skill building workshops designed for the middle school population . • Programs that would increase employment opportunities for youth with a focus on youth who are between the ages of 15 - 18 and who are first time job seekers . • Community based programs during non-school hours to encourage healthy personal development and promote community involvement. Requests for proposals are due August 5 , 2005 for review by the JYC later that month . Both the Learning Web and Cooperative Extension have active summer programs planned. Cathy and Al are scheduled to provide a program for the Learning Web ' s Community Service Program. later this month . Recreation Partnership Recreation Partnership has proceeded with the request for proposals process . Two meetings are scheduled for this month to review and recommend a proposed budget for next year. The city has submitted two options to the board "core" programs including the highest use activities ($ 184,323 total cost) and a "core plus" option that includes all activities in the recreation partnership brochures ($218 ,522 total cost) . The group is discussing the role of the county in the city ' s facilities cost as this cost has resulted in cuts in program offerings . See Attachments , Recreation and Human Service Committee George Frantz was invited to the last meeting to participate in discussions for the opening of Tutelo Park but was unable to attend due to being called out of town . Senior softball began June 7 and a joint hike occurred on South hill Recreation Way on June 14 with the "Senior Walkers" . Planning intern Nicole Tedesco prepared an initial draft of a brochure/map outlining the Town ' s recreational facilities to be presented to the committee in response to community requests for the information . I am coordinating with Nicole both staff and Committee input. Nicole plans to attend our next meeting to discuss a Final draft. The committee raised the possibility of solicited sponsorship for production costs and possible private graphics design . I will be following up on these possibilities and cost. Related Activity I continue to research and follow up with other community resources for program support. Private foundation support exists within Tompkins County for an array of possible programs ; I am building both relationships and an information base to benefit the Town . Recreation Partnership 2006-Working Draft 6/28/05 Current Programs Core Programs Core Plus Programming Municipal Share $197,302 Municipal Share $184,323 Municipal Share $218, 522 Staffing Staffing Staffing FT Financial Assist. 22hr. FT financial Assist. 20 hr. FT Financial Assist. 24hr. FT Deputy Director 20hr. Ft Deputy Director . 20hr FT Deputy Director 24 hr. PT Rec. Super. l Ohr. PT Rec. Super. 12 hr PT Rec. Supervisor 20 hr. .. FT Rec .` Super. 35hr. FT Rec . Super. 35hr. FT rec. Super. 35 hr. PT Rec . Special . 16 . 5 PT Rec. Special . 0 hr. PT Rec . Specialist 16 . 5 Programs Offered Programs Offered Programs Offered Tot Spot Tot Spot Tot Spot Football Basketball Basketball Soccer-Fall Football Football Kiwanis Baseball Soccer-Fall Soccer-Fall Dessie Softball Kiwanis Baseball Kiwanis Baseball Lacrosse Dessie Softball Dessie Softball Soccer-indoor Lacrosse Lacrosse Summer Tennis Lessons Soccer —Indoor Soccer - Indoor Tennis Tournament Tennis tournament Junior Olympics Golf Lessons Cheerleading Summer tennis lessons Cheerleading SPDC Tennis Tournament SPDC CPDC Golf Lessons CPDC Skate Camp Cheerleadin Skate Programs/Camp Programs/Camp Learn to Sail SPDC Learn to Sail CPDC Drama Camp Skate Programs/Camp Imagine That- School Yr. Learn to Sail Imagine That-summer Home School Imagine That Youtheatre-Fall/Winter Home School Youtheatre Tae Kwon Do Home School Adv. Theatre MudArt 1 &2 Fall Youtheatre Learn to Play Chess Audition techniques Fishing Funshop Drama Cam Imagine that Summer Imagine that Sch. Yr. MudArt 1 &2 Pottery Wheel Throwing Summer Clay Classes Summer Clay Cam Learn to Play Chess Tae Kwon Do Learn to Play Hockey Rec. Open Hockey Climbing Cam Youth Ropes Adventure Youth tennis Lessons Golf Lessons Junior Olympics Fishing Funsho Basketball Cam Roller Nights Outing Specials-Family Canoe, Kids Climb, Teen/Parent Ropes, Orienteering, Sto Telling Fee Increases Fee Increases Fee Increases Day Camps $ 185 to $ 190 Day Camps $ 185 to $ 190 Day Camps $ 185 to $ 190 RP Fundraise Goal RP Fundraise Goal RP Fundraise Goal $ 9, 100 $ 9, 100 $ 9, 100 Reporting Reporting Reporting Streamline System to be Streamline System to be 3 billings and full yr. End determined that reflects determined that reflects report contract for services contract for services Yr. End Participation Yr. End Participation Yr. End Participation Numbers I Numbers Numbers IYB Request IYB Rquest Municipality 2005 Contribution Same as 2005 Current Programs Core Plus Caroline $ 51625 $ 51682 $ 51891 $ 61682 Danby $ 71667 $ 71699 $ 71982 $ 91054 Enfield $ _ 51451 __$ _ _ ___ ___ _ 51366 _ $ 51563 $ 67310 Dryden $ 11 ,449 $ 11 , 388 $ 11 , 807 $ 13 ,392 Groton $ 361 $ 337 $ 349 $ 396 Ulysses $ 51918 $ 51889 $ 61105 $ 61925 Newfield $ 11447 $ 11696 $ 11758 $ 11994 Village of Lansing $ 12 , 896 $ 12 ,757 $ 13 ,227 $ 15,003 Total $ 50,814 $ 50 ,814 $ 52,682 $ 599756 Town of Ithaca $ 50, 814 $ 50,814 $ 52 ,682 $ 59, 756 City of Ithaca $ 50 ,814 $ 50,814 $ 52 ,682 $ 59,756 County $ 38 , 110 $ 38 , 110 $ 39 ,256 $ 39 ,254 Total Contribution $ 190 ,552 $ 190 ,552 $ 1979302 $ 2187522 2005 Payment same total contribution as 2005 smaller Munic. recalculated using formula Municipal Contribution 2006: 2006 Options 3% Increase Plus Municipality 2005 Contribution Same as 2005 3% Increase 10% for County Caroline _ _ _ _ _ $ _ __5,625 _ _$ 5 ,6.82__ _ _$ . _ 5,852 $ 51852 Danby $ 71667 $ 79699 $ 71930 $ 1 71930 Enfield $ 51451 $ 51366 $ 51527 $ 51527 Dryden $ 11 ,449 $ 11 , 388 $ 11 , 729 $ 11 , 729 Groton $ 361 $ 337 $ 347 $ . 347 Ulysses $ 51918 $ 51889 $ 61066 $ 61066 Newfield $ 11447 $ 17696 $ 17747 $ 19747 Village of Lansing $ 12, 896 $ 12 ,757 $ 13 , 140 $ 13 , 140 Total $ 509814 $ 50,814 $ 529338 $ 529338 Town of Ithaca $ 501814 $ 50 ,814 $ 52 ,338 $ 52 ,338 City of Ithaca $ 50,814 $ 509814 $ 52 ,338 $ 52 ,338 County $ 38 , 110 $ 38 , 110 $ 39 ,254 $ 41 ,921 Total Contribution $ 190,552 $ 190,552 $ 196,268 $ 198,935 2005 Payment same total 3% increase to 3% increase to . contribution as base City/Town/ small 2005 municipalities smaller Munic. smaller Munic. 10% increase to recalculated using recalculated using County formula formula I, r ' alr�vS ye aq F s�,,. ib3 m Y z �€rZ \` / A'/ [9i i '".. y fee 3 4r,rr. ,�{ .. 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