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HomeMy WebLinkAboutTB Minutes 2005-03-07 March 7, 2005 Town Board Meeting Approved April 11, 2005 Regular Meeting of the Ithaca Town Board Monday, March 7 , 2005 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , NY 14850 THOSE PRESENT : Supervisor Valentino , Councilwoman Grigorov , Councilman Lesser, Councilman Burbank , Councilwoman Gittelman , Councilman Engman , Councilman Stein STAFF PRESENT : Tee-Ann Hunter, Town Clerk ; Dan Walker, Town Engineer; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of Planning ; Al Carvill , Budget Officer; Judy Drake , Human Resources Manager; Andy Frost, Director of Building and Zoning . OTHERS PRESENT . John Barney , Attorney for the Town ; Anne Morrissette , Coddington Road Community Center CALL TO ORDER The meeting was called to order at 5 : 300 p . m . Supervisor Valentino led the assemblage in the Pledge of Allegiance . Agenda Item No . 3 - Report of Tompkins County Legislature Dooley Kiefer appeared before the Board to report on the County Legislature , Dooley Kiefer told the Board she really didn 't have anything new to report that the Board had not heard on the radio or read in the newspaper. She thought the Board probably knew that at their last legislative session , Chairman Joseph announced the formation of a community committee on diversity , an advisory committee to help the legislature address issues of diversity and inclusiveness on County staff. Ms . Kiefer reported that the legislature , along with senior staff, have been working on strategic planning . They've had three or four sessions , trying to decide on focus areas for county government in addition to all of their regular responsibilities . Diversity is one of the things that has come up at those sessions . As part of the strategic planning process , some of the senior staff has also suggested that the legislature should do a better job of informing the public of all the different things for which the County is responsible . Ms . Kiefer continued stating that although the County receives local criticism for property tax increases , she felt the County was doing pretty well . When she compares Tompkins County to other counties in the State , Tompkins County has population growth , sales tax growth , property value growth , and even some employment growth . By comparison that means Tompkins County is pretty amazing . Ms . Kiefer stated she could not necessarily attribute it to County government, but they are responsible for a lot of what goes on in the County. It helps to have Cornell , a stable employer. Other counties seem to contact Tompkins County for information on what they are up to . They've been contacted a lot about alternatives to incarceration and saying " no" to the Commission of Corrections about. the jail . They started Pushback to try to get the State Legislature to accept what it's been doing with Medicaid and transferring costs to counties . They are exploring , through a citizen 's committee , income tax as a way to possibly reduce property tax . 1 March 7 , 2005 Town Board Meeting Approved April 11, 2005 Ms . Kiefer expressed her concern regarding comments that Supervisor Valentino has made on the radio regarding the County Legislature . Supervisor Valentino assured her those comments were her personal opinion , not the opinion of the Town Board . She invited Ms . Kiefer to contact her to discuss concerns . Councilman Burbank reported that there was a motion passed by the Tompkins County Municipal Officers Association to set up meetings several times a year between county legislators and the municipal officials . Supervisor Valentino reported that they were trying to set something up in April for the municipal officers , the county folks , and city folks to get together. Supervisor Valentino told Ms . Kiefer that one of the things she will be talking about at length in her State of the Town address is the need for Intermunicipal cooperation . I Councilman Engman , responding the Ms . Kiefer' s earlier comments , stated he had been a volunteer with the Tompkins County government for well over 25 years and has a great deal of respect and admiration for what the County does . He felt there were golden opportunities for the Town and the County to work together. Mr. Engman cited Coddington Road as an example of where the Town and County should be working together. Also , part of the Warren Road connection that has to be completed this year has . a section where Town residents would like to see something a little bit different done than just repave the status quo . Mr. Engman could think of a dozen other possibilities where the County and Town could collaborate and hoped they could do so . Ms . Kiefer asked Councilwoman Grigorov how the meeting on Coddington Road went . Ms . Grigorov reported that the meeting format the consultant used did not leave much time for everybody to hear what citizens had to say . Those in attendance were divided into four groups . The groups were led by either the engineer, the designer, or by John Lampman . Mr. Lampman ' s focus was : what' s wrong that we can figure out how to fix for you . The citizen ' s focus was that they wanted to save a lot of things on the road that are endangered by what the County plans to do . Ms . Kiefer told her they did not have a plan yet . Ms . Grigorov stated she knew this but if the citizens do not voice their opinions now, it will be too late . Councilman Lesser stated he felt just about everybody present thought what Mr. Lampman referred to as the placeholder specification of 11 foot drive lanes and 5 foot paved shoulder � was a lot more road than made any sense . It was not clear whether people felt that message . got through . Ms . Kiefer stated that Mr. Lampman also hears this from the County Legislature . She thanked Mr. Lesser and told him she 's sure that message got across . Mr. Lesser reported there were a lot of people at the meeting and there is considerable interest and concern particularly because , for various reasons , a number of houses along that roadway happen to be quite close to the roadway . Ms . Grigorov added that the houses were also quite old , historical . Any notable expansion of the roadway is going to have a real impact on a lot of people 's lives . Ms . Grigorov thought the main worry is the wideness of the road , because it will make it faster and there is already of lot of speeding on the road . Agenda Item No . 4 - Report of City of Ithaca Common Council A representative from the City was not present at the meeting . Agenda Item No . 5 - Report of Fire Commission (Attachment #1 ) 2 March 7, 2005 Town Board Meeting Approved April 11, 2005 Mr. Romanowski appeared before the Board with the report from the Fire Commission . Mr. Romanowski read his monthly report to the Board . Steve Williams , Town of Ithaca Code Enforcement Officer, has been appointed as a member of the Board of Fire Commissioners . Supervisor Valentino asked Mr. Romanowski if there was any information on the additional funding for the bunkers and the volunteers . Mr. Romanowski had not heard anything but stated he would let Supervisor Valentino know as soon as he heard . Agenda Item No . 6 — Persons to be Heard and Board Comments Councilwoman Gittelman asked that Discussion of the Recreation Partnership be placed on the April Town Board agenda . Agenda Item No . 7 Supervisor's State of the Town Address Supervisor Valentino read her State of the Town Address to the Board . A transcript follows . The Town of Ithaca is in good financial condition as we begin the year 2005. We have also completed many important projects in every one of our departments and we are making good progress with ongoing projects. I am not going to go into those projects tonight because the Board has been able to read and review the annual reports of all our department heads. I would just say, as usual, the accomplishments of the staff are outstanding. We are very grateful to have such dedicated workers and 1 wish to express my personal thank you to everyone that works for the Town, you really make us shine in this community with your outstanding work. The year ahead has many challenges for us to face. For the first time in nine years, our sales tax revenues did not exceed our budgeted revenue by enough of an increase to have a substantial increase in our fund balance. Before it has kind of helped to make our fund balance over what we call our safety net. This year it didn 't quite measure up to that. So we felt it was necessary, before the end of 2004 when we saw that there might be the possibility that the sales tax money and some other monies might not hold up, as you know we made cuts in travel, we deferred some equipment and other programs, we cut back on our park and open space program, on youth employment, on training, on stormwater management, and some others. I 'll be happy to report, when we get to an agenda item later, when Al and I finally finished up all the money that we were able to save in 2004 and bring over to 2005 and saw our final numbers on sales tax, although they weren 't if you heard on the news the County and City did something like 11 %, the Town only had an increase of 1 %. That is basically due to the City being in healthier financial situation with the retail growth that they have in the City, and we are really happy to see that happen for them and for the County. But the thing that we have to be mindful of in the Town is to monitor closely what that is going to mean to us. We returned a lot of the cuts that we made. You 'll be looking at that later. I won 't be asking the Board to make a vote on that tonight. It will just be a discussion item for you folks to look at and you have a staff recommendation of the things that we want to put back into the budget and some new ideas for setting up a reserve fund for health insurance costs and State retirement costs as the State Comptroller had requested that we do when we were in New York. 3 March 7, 2005 Town Board Meeting Approved April 11, 2005 We are also looking at increased costs for fire protection due to the firefighters ' retirement and the wage increases that they received from their union contract. The protection we received from the City and from the Village of Cayuga Heights Fire Department is a very important asset for this total community. We will probably be looking, again this will be something we 'll be going over later in the budget, for a tax increase in our fire protection for the first time in 7 years. Al and I have worked on those numbers even today and it looks like we might be looking at somewhere between a 4 % or 5% increase in the fire protection tax for 2006, which about 17 cents per thousand or on a $ 100, 000 home that will mean an increase of around $ 17. 00 for our residents. Again, it makes it really important for us to really try to hold the line on our property tax because those two taxes together will be affecting our residents. With the recommended that Al and I are suggesting tonight we will be able to maintain a reasonable fund balance at a level in line with what the State Comptroller recommends and, as I mentioned earlier, as the City and County increases its sales tax the towns, not just the Town of Ithaca but all the towns, will be facing a decrease in our sales tax revenues. We have already as we saw in the fourth quarter sales tax this year. We will need to monitor this trend and keep expenses and revenues in balance. The taxpayers cannot afford to pay property taxes that keep increasing each year for school, county, and towns. Intermunicipal cooperation will be the key to our future for keeping cost;; down and under control and providing the needed services. Only by working together with the towns, the City, and the County can we hope to achieve being able to keep our property taxes in any kind of balance. Highlights for 2005 and our priorities, I now feel that the highest priority for all of us to face is to look at how we can provide services in a coordinated way together with the focus on trying to reduce the property tax. Public safety is a very high priority that I 'm hearing from more and more of our residents. Better police protection, more traffic enforcement, the speeding that's happening on all our roads is getting to be at an alarming rate and we 're hopeful that with a new committee we have with the County that we will be able to make some proposals on police protection and traffic enforcement. Road repairs, the County roads especially, need improvement and looking at the County budget 1 think we were all pleased to see that they had increased their funding for highways and even doing some borrowing. To maximize the best use of that money it needs to have coordination between the County and the Towns. Wind power I think is extremely important for our environment and this must be explored. A study to look at our noise ordinance and try to coordinate it with the City while working with Ithaca College to improve the students ' lack of respect for their neighbors and other citizens. We need to find ways to work with the other municipalities for deer control, which is a continuing and growing problem for all of us. And again, as it is every year, affordable housing, new ideas for our subdivisions . and looking at ways that housing that is in the moderate price range for the many workers in this county can be not all located in just a few sections of our town but throughout our whole town. I think that is just healthy for everyone. We have already- started doing an investigation of dog parks with the City and Will Burbank is working with me on that The other thing that we need to be mindful of at all times is protecting the quality of our Cayuga Lake. As all of you know here we have a big phosphorus removal project going on with the City that is underway right now. We have a stream bank management ordinance that we are looking at because one of the biggest problems for the lake is the silt that we see coming down from the streams. That needs to be monitored and high up on our list. 4 March 7 , 2005 Town Board Meeting Approved April 11, 2005 All of the goals that I've just mentioned we cannot let fall from our attention because they are important issues for this whole community. We cannot solve our Town 's property tax by just shifting to different taxes. We must all find ways to reduce expenses by exploring new ideas together. Shifting the tax burden can only work if it reduces the burden on residents ' property taxes. We cannot just replace one tax with another tax. People have to see meaningful reductions. In this case I am speaking about the idea of an income tax. The total impact of that needs to be studied and I am glad that Tim put that committee and I think they have a lot of work to do yet to see if that will be effective or not. I think the other thing that is worrisome that we saw just recently, it's been in the paper, we had heard about it a little before this, is that the County Library is looking to put a referendum on the Lansing School District and the Ithaca School District for an additional tax for raising funds for the library. That's another tax added to an already extremely high tax. That needs to be watched an monitored by all of us. Many changes need to be made and new ideas need to be explored. All elected officials must find ways to open new doors to work together for abetter future for the community that we have all chosen to serve. Thank you. Agenda Item No . 6 - Persons to be Heard and Board Comments Councilman Lesser thanked Supervisor Valentino for her focus on financial matters early enough in the year that the Board has the maximum amount of control . He asked if there was any way that the Town could get a quicker indicator of what is happening to the Town 's sales tax revenue . Supervisor Valentino told him she and AI Carvill call David Squires at the County on a fairly regular basis , he is the one that gets the earliest news of what' s happening with sales tax . He is very helpful in working with the Town on doing projections and he sometimes knows ahead if the State is going to do an adjustment . Every once in a while the Town , and the County , get hit with big adjustments . Supervisor Valentino agreed that it is very difficult for the Town when the sales tax is the biggest source of revenue and it's a volatile system . Mr. Carvill told the Board that calculating the sales tax as it is distributed from the State of New York is always one year behind . The State is never working in the current year. Unfortunately , for 2005 the distributions that will be made to the Town will be based on statistics from 2004 and prior. The State usually uses 5 years in determining that average . What years the State may choose to use in calculating that average is at New York State Department of Taxation ' s discretion . Mr. Carvill has tried to build that guesswork into what the Town statistically looks at , but the State itself is never current . Adjustment impacts , such as a vendor filing their State tax return with the wrong location , aren 't felt until the subsequent year. That was a part of why the City had such a huge increase in sales tax. There was one particular vendor, a substantial vendor, that did not report properly and that was a throwback from the prior year. Per agreement signed by the County and the City in 1965 only the County and the City have the privilege of knowing who those vendors are . Supervisor Valentino stated it is because of our reliance on the sales tax that the Town likes to keep a healthy fund balance ; we try to keep a fund balance that could possibly get us through a year if that money started to fail . Councilman Stein stated his understanding that the County' s share ought to be proportional to the average of the City's share and the Town 's share . He found it surprising then that the 5 March 7, 2005 Town Board Meeting Approved April 11, 2005 County sales tax went up 11 % , the City' s sales tax went up 11 % , and our sales tax went up 1 % . He would have guessed that if the City' s went up 11 % and the town ' s went up 1 % , that the County' s would be somewhere in the middle of that range . Mr. Carvill stated the only explanation he could possibly give is that the additional 1 million dollars that the City received this year was a result of the 2003 misreporting of the previously mentioned vendor. We shared in that error. We got that money . In 2004 the adjustment was made and that is a direct deduction from the Town with a rapid increase back -to the City. Mr. Carvill felt this might answer for such a big swing . i Councilwoman Gittelman could not understand how the secrecy could exist given the freedom of information act . Mr. Barney did not think tax returns , individuals or corporations , were foilable . Councilman Burbank referring to Supervisor Valentino ' s State of the Town address stated that , other than speeding , he was not aware of other safety and security issues . He asked Ms . Valentino if there were issues he was not aware of. Supervisor Valentino reported concern regarding the limited number of County Sheriffs . Breakfast Meeting with Cornell President Supervisor Valentino reminded the Board they had been invited to President Lehman ' s house for breakfast on March 17th . Board members were asked if they would attend . All but Councilman Lesser would be able to attend . I Peter Davies " Dart" The Board discussed a "dart" in Saturday' s Ithaca Journal from Peter Davies alleging that the Town is not plowing the roads but just using salt to clear the roads . Mr. Noteboom reported that the Town trucks probably plow the roads more than most municipalities . Town trucks always go out with a plow on the front . Mr. Noteboom said he would write a response . Agenda Item No . 12 — Consider of Resolution of Support for South Hill Business Campus Inclusion in Schuyler County Empire Zone The item was table until the April meeting . i Agenda Item No . 26 — Consider Approval of Modifications to Overlook at West Hill Cross Easements The item was taken off the agenda . Agenda Item No. 22 = Consider Setting a Public Hearing for a Local Law creating a Public Works Department TB RESOLUTION NO. 2005=037 : Resolution Setting a Public Hearing to Consider a Local Law Amending the Code of the Town of Ithaca to add a New Chapter Creating a Public Works Department for the Town of Ithaca RESOLVED , that . the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York , on the 11th day of April 2005 , at 6 : 30 p . m . for the purpose of considering a proposed local law amending the Code of the Town of 6 March 7 , 2005 Town Board Meeting Approved April 11, 2005 Ithaca to add a new chapter creating a Public Works Department for the Town of Ithaca ; and it is further RESOLVED , that at such time and place all persons interested in the proposed amendment may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Supervisor Valentino SECONDED : Councilwoman Gittelman VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . _Agenda Item No . 21 — Consider Setting a Public Hearing to consider a local law amending the Town Environmental Quality Review Act (Attachment #2 — memo from Jon Kanter) TB RESOLUTION NO . 2005=038 : Resolution Setting a Public Hearing to Consider a Local Law Amending Chapter 148 of the Code of the Town of Ithaca , Titled " Environmental Quality Review" RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North . Tioga Street , Ithaca , New York , on the 11th day of April 2005 , at 6 : 45 p . m . for the purpose of considering a proposed local law amending Chapter 148 of the Code of the Town of Ithaca , titled " Environmental Quality Review" ; and it is further RESOLVED , that at such time and place all persons . interested in the proposed amendment may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . 7 March 7, 2005 Town Board Meeting Approved April 11, 2005 Mr. Kanter pointed out to the Board that their packets included information on the proposed Environmental Quality Review Act so that the would have plenty of time to review it prior to the April meeting . He invited Board members to contact him with any questions . Agenda Item No . 8 - Public Hearing regarding a proposed First Street Interceptor Proiect for conveyance of Town waste water from the Town of Ithaca to the Joint Sewage Treatment Plant (Attachment #3 — memo from Dan Walker Supervisor Valentino opened the public hear at 6 : 30 p . m . There was no one present to address the Board and Supervisor Valentino closed the hearing at 6 : 31 p . m . Dan Walker reported that the Town has been working with the City of Ithaca developing a capital plan for interceptor improvements . The First Street Interceptor is on the schedule for 2005 . The total project cost is estimated around 1 . 2 million . Approximately 42 % of that is the Town ' s responsibility . We budgeted $ 500 , 00 in the 2005 budget for the project . The pipe sizing is large enough to handle all the flow the Town will generate from the East Hill area , which includes East Hill Plaza, Mitchell Street , Slaterville Road , and the South Hill area , which includes all of Ithaca College . We anticipate approximately 3 million gallons a day maximum flow 25 to 50 years down the road . The pipe that is being proposed has in excess of 20 million gallons a day capacity . We will have utilization of approximately 40 % of the l capacity and the City will maintain 60 % of capacity . The City crews will be installing the pipe , which will save on contracting costs . The City has put together a bid package and bid out materials . Those bids are due in fairly soon . They did that without Town Board approval , anticipating approval . The Town will be monitoring the construction very closely so that we pay our fair share of the costs . We have a good handle on what this should cost per foot. Mr. Walker' s biggest concern with using City forces is they may be less expensive on an hourly basis , but unless they really attack the work it can end up costing more . Councilman Burbank asked how the charge was happening . Mr. Walker told him it was basically a time and materials contract . The Town will probably have an inspector on the job daily , if not full time , monitoring what they are doing . We will have to be able to certify to the Board before . we pay the bill that the work meets the Town ' s standards and specifications . i i Mr. Walker has reviewed the project with the Town ' s field people . We ' re estimating that the project should cost around $200 a lineal foot for the part of the work the Town is going to be using . Mr. Walker is putting together a memorandum of understanding for the City detailing what documentation the Town will need , stating that the Town will be monitoring the project , and that within 30 days of the City submitting a bill to the Town we will pay the bill . Mr. Walker told the Board that this is not a simple job . It' s going to be in the ground fairly deep and the City has a lot of other utilities , a lot of congestion in the streets . We know that they are not going to be laying a thousand feet of pipe per day . In different areas it is going to vary because the depths are different . But , if they get 20 feet of pipe in a day when they should be getting 100 feet of pipe in we will make some comment to that and we will adjust what we owe them . Mr. Walker stated that he would be putting a threshold figure in the memorandum of understanding . Councilman Stein recapped stating the agreement with the City will be time and materials with a cap . He asked what would happen if they encountered something that would increase 8 March 7, 2005 Town Board Meeting Approved April 11, 2005 costs beyond the cap . Mr. Walker , told him the memorandum of understanding would have an unanticipated conditions clause . Mr. Walker reported that the City has already made the concession that the Town will not be paying for the laterals for the houses being tied into the interceptor. There will be two crews ; one crew will be laying the pipe and that' s the crew we are going to pay for. There is going to be a second crew that's going to be tying in the laterals , that cost will be separated out. The other option , to have a fixed cost , would be to force the City to put the job out to bid and have a private contractor build it . Or, as was suggest by Wayne Sincebaugh , have the City put it out to bid and let the City bid on it themselves and see if they come up with a better price than a contractor does . That process would add engineering costs up front because the City does not have a set of documents adequate to put out to bid . They have a set of plans that show where the pipe has to go , but there are significant other contract documents and bonds which could cost $ 50 , 000 more . Supervisor Valentino added that if there is a legitimate unanticipated cost , the Town will have to pay their proportional share of that costs . Councilman Gittelman asked if there was a start to finish target date . Mr. Walker told her the City wants to start this spring as soon as the weather breaks . We will have to wait 30 days following passage of the public interest order for a possible . request for a referendum . Mr. Walker anticipated starting in mid -April . The goal of the first part of the project is to come up First Street, up Cascadilla Avenue , up Aurora Street , and end at Tioga Street . This portion of the project will be done in 2005 . In 2006 , they plan to cross the State Street Bridge on Aurora Street and take the line up to Columbia . TB RESOLUTION NO . 2005-039 : SEAR : Approval of the First Street Interceptor Sewer Improvement (Attachment #4) WHEREAS , this action is the approval of funding for the Town of Ithaca share of the construction cost of the proposed first Street Interceptor Sewer Project; and WHEREAS , this is an unlisted action for which the Town of Ithaca Town Board is acting as Lead Agency in environmental review with respect to the funding of the above- described project ; and WHEREAS , the Town Board , at a public hearing held on March 7 , 2005 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and , therefore , neither a Full Environmental Assessment Form , nor an Environmental Impact Statement will be required . MOVED : Councilman Stein SECONDED : Councilman Lesser 9 I March 7, 2005 Town Board Meeting Approved April 11, 2005 VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , absent ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . TB RESOLUTION NO . 2005-040 : PUBLIC INTEREST ORDER : In The Matter of the Providing of a Proposed First Street Interceptor Project For Conveyance of Town Waste Water From The Town of Ithaca to the Joint Sewage Treatment Plant to Be Known as the Joint First Street Interceptor Project For the Town of Ithaca , Tompkins County, New York Pursuant to Article 12 -C of the Town Law At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , held at the Town Hall , 215 North Tioga Street , in the City of Ithaca , New York , on the 7th day of March , 2005 , at 5 : 30 o'clock p . m . prevailing time . PRESENT : Supervisor Catherine Valentino Councilperson Carolyn Grigorov Councilperson William Lesser Councilperson Will Burbank Councilperson Herbert Engman Councilperson Sandra Gittelman Councilperson Peter Stein ABSENT : None WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County , New York , relating to the creation and construction , pursuant to Article 12- C of the Town Law of sewer system improvements to be known and identified as the Joint First Street Interceptor Project, and hereinafter also referred to as " improvement" , to provide a sewer interceptor to transport waste water from the Town of Ithaca to the present sewage treatment plant in the City of Ithaca managed jointly with the Town of Ithaca providing sewage treatment services for the Town-wide sewer improvement , such sewer system I improvement to be constructed and owned by the Town of Ithaca and the City of Ithaca ; and i WHEREAS , said plan , report and map have been prepceired by Lawrence Fabbroni and Daniel Walker, competent engineers duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection ; and i WHEREAS , the area of said Town determined to be benefitted by said Joint First Street Interceptor Project consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights ; and WHEREAS , the proposed Joint First Street Interceptor Project consists of the sewer improvements set forth below , as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk ; and WHEREAS , the maximum proposed to be expended for the aforesaid improvement is $ 1 , 925 , 000 of which the Town of Ithaca ' s share is not to exceed $ 800 , 000 . The proposed method of financing the Town ' s share to be employed by said Town of Ithaca consists of 10 March 7, 2005 Town Board Meeting Approved April 11, 2005 payment of said Town 's share out of the surplus funds and current revenues in the Town of Sri s Ithaca Sewer System Benefitted Area Fund ; and WHEREAS , the implementation of this project will be through a joint agreement or memorandum of understanding with the City of Ithaca ; and �1 0 W EAS , the Town Board of the Town of Ithaca duly adopted an order on November 6 , 20 alling a public hearing to consider the aforesaid plan , report and map v _o and the ques i of providing of said Joint First Street Interceptor Project and to hear all persons interested in the subject thereof and concerning the same and to take such action y It thereon as is required by law, all in accordance with the provisions of Section 209-q of the Town Law; and S r WHEREAS , notice of said public hearing was duly posted and published as required by law; and WHEREAS , said public hearing was duly held at the place and at the time aforesaid and all persons interested in the subject thereof were heard concerning the same ; and WHEREAS , the construction of the proposed project has been determined to be an " Unlisted Action " pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act and the laws and regulations of the Town of Ithaca , the implementation of which as proposed , the Town Board has determined , will not result in any significant environmental effects ; and WHEREAS , it is now desired to authorize the improvement to be known as the Joint First Street Interceptor Project; NOW , THEREFORE , BE IT RESOLVED AND ORDERED by the Town Board of the Town of Ithaca as follows : Section 1 . It is hereby determined that it is in the public interest to make the sewer improvement hereinafter described and such sewer improvement is hereby authorized . The proposed area hereby determined to be benefitted by said Joint First Street Interceptor Project is all of the Town of Ithaca outside of the Village of Cayuga Heights , Section 2 . The proposed improvement shall consists of Construction and installation of approximately 6000 lineal feet of 24 " PVC gravity sewer pipe starting at the existing trunk sewer at the intersection of First Street and Adams Street in the City of Ithaca and running southerly along First Street, then east on Cascadilla Street, then easterly along Cascadilla Avenue , then south on Aurora Street to the intersection with Columbia Street , together with associated controls , fittings , valves , and other appurtenances . Section 3 . The Town of Ithaca , subject to the approval of the voters of the Town of Ithaca if a referendum is requested , hereby authorizes the expenditure of up to $ 800 , 000 , as the Town 's share of the jointly funded project cost of $ 1 , 925 , 000 for the construction , installation , and equipping of such project and the payment of all costs incident thereto , including engineering fees , construction costs , consulting fees , attorneys fees , bidding costs 11 March 7, 2005 Town Board Meeting Approved April 11, 2005 and any other related costs , all of said actions being hereinafter collectively referred to as the " Project" and all of such actions being authorized pursuant to Section 209-q of the Town Law. Section 4 . $ 1 , 925 , 000 is estimated as the maximum cost for Project and $800 , 000 is estimated as the maximum amount of the Town 'S share of the cost of the Project. The plan for the financing of the Town ' s share of the costs of the Project consists of payment from surplus funds of the Town of Ithaca Sewer Benefitted Area Account to pay for the costs of such Project . I Section 5 . The Town Supervisor is authorized to execute a memorandum of understanding with the City of Ithaca governing the processes for the construction and payment by the Town of its share of the cost of the Joint First Street Interceptor Project . Such execution shall be conditional upon there being no petition filed seeking a referendum on this order or, if one is filed , upon the approval of this resolution by the electors of the Town of Ithaca residing outside the Village of Cayuga Heights . Section 6 . Pursuant to subdivision 6 (d ) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this resolution to be duly recorded within 10 days of the date of adoption in the Office of the Clerk of the County of Tompkins , which when so recorded , shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement . Section 7 . It is hereby determined that the estimated expense of the aforesaid improvement does not exceed 1 / 10th of 1 % of the full valuation of the taxable real property in the area of said Town outside of Villages and , therefore , in accordance with the provisions of subdivision 13 of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such improvement . Section 8 . This resolution shall take effect immediately , unless a referendum is requested , in which event it shall take effect, if approved at such referendum , upon such approval . Section 9 . This resolution is adopted subject to a permissive referendum pursuant to Town Law Section 209-q . Section 10 . Within 10 days after the adoption of this resolution by the Town Board , the Town Clerk shall , as set forth in Section 90 of the Town Law , post and publish a notice which shall set forth the date of the adoption of this resolution and contain an abstract of this resolution , concisely stating the purpose and effect thereof. Such notice shall specify that such resolution was adopted subject to a permissive referendum . i The question of adoption of the foregoing resolution was , upon motion made by Councilwoman Gittelman , and seconded by Councilwoman Grigorov , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting aye Councilperson Grigorov Voting aye Councilperson Lesser Voting aye Councilperson Burbank Voting aye 12 March 7, 2005 Town Board Meeting Approved April 11, 2005 Councilperson Engman Voting aye Councilperson Gittelman Voting aye Councilperson Stein Voting aye The resolution and public interest order was thereupon declared duly adopted . The undersigned , Town Clerk of the Town of Ithaca , does hereby certify that the foregoing is a true and correct copy of a resolution and public interest order duly adopted by the Town Board of the Town of Ithaca on March 7 , 2005 . Agenda Item No . 14 — Consider Setting a Public Hearing to Amend Chapter 153 Fee Schedule for the Code of The Town of Ithaca to Establish Amounts to be Paid in Lieu of Open Space Reservations for All Residential Districts (Attachment #5 — Memo from Jon Kanter) Mr. Barney explained to the Board that the law before them was something that slipped through the cracks during the codification process and all they will be doing is putting something back into law what was the law up until the time we did the codification . Councilman Engman questioned Section 1 a ( 1 ) : " multiplied by 10% or such lesser percentage as the Planning Board may determine if the demand for parkland created by the proposed project warrants such lesser percentage" . Agenda Item No. 10 = Public Hearing regarding an in in costs of providing a proposed water improvement to be known as the Town of Ithaca 2004 South Hill Water Transmission Main Improvement Project Supervisor Valentino opened the public hearing at 6 : 45 p . m . The hearing was posted and published as required . _Agenda Item No. 14 — Consider Setting a Public Hearing to Amend Chapter 153 Fee Schedule for the Code of The Town of Ithaca to Establish Amounts to be Paid in Lieu of Open Space Reservations for All Residential Disticts (continued ) Mr. Engman continued referring to part b : "The Planning Board may recommend to the Town Board a reduction of the amount of the above sums if the Planning Board finds . . . " Mr. Engman stated it sounded like in one case the Planning Board can makes its own determination , but then it recommends to the Town Board . Why wouldn 't both be a recommendation to the Town Board ? Mr. Barney explained that the Town Planning Board may not require dedication of parkland at all until it makes a finding that the proposed subdivision or project has created a need for that parkland . If there is no suitable parkland available in the project then , under the law, we are permitted to require the developer to pay a fee in lieu of actually providing recreational land . This is designed to set up a mechanism for how much we can charge . Because the maximum land that you can require is 10 % of the total land we said take the value of the project and multiply it by 10 % . However, there may be circumstances where the need for parkland wouldn 't have justified a requirement of 10 % of the land . That' s an area that is pretty much in the control of the Planning Board , so the Planning Board then should have the 13 March 7 , 2005 Town Board Meeting Approved April 11, 2005 authority , at least this is what was thought in the past , to reduce the 10 % to some lesser percentage if the need is reduced . The other time is where the calculation itself results in something that may be disproportionate in that the project cost that you ' re multiplying by 10 % may be an unfair basis for assessing the parkland fee . In that circumstance we want the Town Board to make the ultimate determination as to whether the project costs should or should not be utilized in full . There is a bifurcated responsibility here . If the need is reduced , the Planning Board takes care of it. If the calculation basis itself creates something that on the face of it appears to be unfair, the Planning Board makes a recommendation to the Town Board to accept something less than this calculation calls for. Mr. Engman asked for an example of where a reduction would be warranted . Mr. Barney gave as an example a two-lot subdivision . It' s a little difficult to say that a two-lot subdivision creates a need that 10 % of the land involved be dedicated as a park. You can get smaller subdivisions where 10 % is unreasonable , or maybe any percent is unreasonable because the very subdivision itself doesn 't create that much of a need , or any need at all . Mr. Stein said he didn 't understand that argument , stating that' s the good thing about percentages , it' s proportional to the size . Ms . Valentino stated it' s too small to be a park . Mr. Stein went on . saying it was too small to be a park but it wasn 't too small to put some money into a park fund . Mr. Barney reminded him that you have to go back to the issue , does the fact that you are creating two lots out of one lot create a need for a park or for recreational land . If that doesn 't create the need , all of . this is irrelevant , you can 't get there . The Town can 't just arbitrarily say it' s a subdivision , we want 10 % , you have to first justify and have a finding that there is a need for recreational land created by the project itself. TB RESOLUTION NO . 2005-041 : Resolution Setting a Public Hearing to Consider a Local Law to Amend Chapter 153 of the Code of the Town of Ithaca Relating to Fees to Provide the Method of Calculating Fees to be Payable by a Developer in Lieu of Making a Recreational Land Reservation RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York , on the 11th day of April 2005 , at 7 : 00 p . m . for the purpose of considering a proposed local law amending Chapter 153 of the Code . of the Town of Ithaca relating to fees to provide the method of calculating fees to be payable by a developer in lieu of making a recreational land reservation ; and it is further RESOLVED , that at such time and place all persons interested in the proposed local law may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Councilwoman Grigorov SECONDED : Councilman Lesser 14 March 7, 2005 Town Board Meeting Approved April 11, 2005 VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . Agenda Item No . 10 = Public Hearing regarding an increase in costs of providing a proposed water improvement to be known as the Town of Ithaca 2004 South Hill Water Transmission Main Improvement Project (continued ) There was no one present to address the Board and Supervisor Valentino closed the public hearing at 6 : 52 . TB RESOLUTION NO , 2005-042 : PUBLIC INTEREST ORDER AND RESOLUTION : In the Matter of Authorizing an Increase in Costs of Providing a Proposed Water Improvement to be Known as the Town of Ithaca 2004 South Hill Water Transmission Main Improvement Project in the Town of Ithaca , Tompkins County, New York Pursuant to Article 12=C of the Town Law. At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, held at the Town Hall , 215 North Tioga Street , in the City of Ithaca , New York , on the 7th day of March , 2005 , at 5 : 30 o'clock p . m . prevailing time . PRESENT : Supervisor Catherine Valentino Councilperson Carolyn Grigorov Councilperson William Lesser Councilperson Will Burbank Councilperson Herbert Engman Councilperson Sandra Gittelman Councilperson Peter Stein ABSENT : None WHEREAS , the Town Board of the Town of Ithaca on August 3 , 2004 , authorized , subject to a permissive referendum , the expenditure of up to $500 , 000 for the construction of the Town of Ithaca 2004 South Hill Water Transmission Main Improvement; and WHEREAS , no referendum was requested , and accordingly the Town solicited and received bids for the project and began construction ; and WHEREAS , in the course of construction unexpected amounts of rock were found and unexpected costs were incurred in the course of obtaining easements for the project which , when taken together, suggest the cost of the project will exceed the prior authorized amount of $500 , 000 ; and WHEREAS , rather than reduce the scope of the project , and in order to provide for a reasonable contingency in the event unforeseen circumstances arise during the progress of construction that would require additional funds , the Town Board believes it advisable to increase by $25 , 000 . 00 the maximum authorized expenditure for the project, making a total authorized expenditure of $525 , 000 . 00 for such project; and 15 March 7, 2005 Town Board Meeting Approved April 11, 2005 WHEREAS , a supplement to the plan , report and map prepared by Daniel Walker, Professional Engineer, relating to the increase in the cost of such improvement, has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County , New York , and has been filed in the office of the Town Clerk where it is available for public inspection ; and , WHEREAS , the area of said Town determined to be benefitted by said 2004 South Hill Water Transmission Main Improvement consists of the entire area of said Town excepting therefrom, the area contained within the Village of Cayuga Heights , and WHEREAS , the Town Board of the Town of Ithaca duly adopted an order on November 7 , 2005 , calling a public hearing to consider the authorization of the expenditure of the increased amounts for the Improvement, and to hear all persons interested in the subject thereof, all in accordance with the provisions of Section 209-q of the Town Law; and WHEREAS , notice of said public hearing was duly posted and published as required by law; and WHEREAS , said public hearing was duly held at the place and at the time aforesaid and all persons interested in the subject thereof were heard concerning the same ; and WHEREAS , the Improvement was previously determined to be an " Unlisted Action " pursuant to the laws and regulations of the Town of Ithaca adopted pursuant to the State Environmental Quality Review Act and the regulations of the New York State Department of Environmental Conservation promulgated thereunder, the implementation of which as proposed , the Town Board determined on August 3 , 2004 , would not result in any significant environmental effects ; and WHEREAS , the scope and nature of the project has not changed from that which existed at the time of the negative determination of environmental significance , only the cost, and thus the increase in the expenditure for the project does not result in any change that would require additional environmental review; and WHEREAS , it is now desired to authorize the increase in expenditures for the project ; NOW , THEREFORE , BE IT RESOLVED AND ORDERED by the Town Board of the Town of Ithaca as follows : Section 1 . It is hereby determined that it is in the public interest to make the improvement hereinafter described at the increased cost hereinafter set forth , and such water improvement at such increased cost is hereby authorized . The proposed area hereby determined to be benefitted by said Town of Ithaca 2004 South Hill Water Transmission Main Improvement is all of the Town of Ithaca outside of the Village of Cayuga Heights . Section 2 . The proposed improvement shall consist of construction of approximately 4 , 000 feet of 16-inch ductile iron pipe water main running from the Town ' s existing main on Danby Road across Ithaca College property east of Danby Road crossing Coddington Road and across the Therm property to the existing pump station at Pearsall Place , together with related controls and other structures . 16 March 7, 2005 Town Board Meeting Approved April 11, 2005 Section 3 . The Town of Ithaca , subject to the approval of the voters of the Town of Ithaca if a referendum is requested , hereby authorizes an increase in the expenditure by the Town for the cost of such previously authorized Improvement of $25 , 000 , making the total maximum expenditure authorized for the cost of such Improvement $525 , 000 for the construction , installation , and equipping of such project and the payment of all costs incident thereto , including architects fees , construction costs , consulting fees , attorneys fees , bidding costs and any other related costs , all of said actions being hereinafter collectively referred to as the " Project" and all of such actions being authorized pursuant to Section 209-q of the Town Law. Section 4 . $525 , 000 is now estimated as the maximum cost for the Project . The plan for the financing of the Project is amended to consist of (a) As previously authorized , the issuance of General Obligation Serial Bonds of the Town in the principal sum of not more than $500 , 000 . 00 , to be issued pursuant to the Local Finance Law for a portion of the costs of the Project ; and (b) Payment from budgeted revenues and from surplus funds of the Town of Ithaca Water Benefitted Area fund for the balance of the remaining costs of such Project. Section 5 , The Town Board reaffirms the findings , determinations , commitments , obligations , authorizations , and delegations set forth in Sections 5 , 67 ' 7 $ 8 , 97 101 11 , 12 , 13 , and 14 of the Town Board ' s resolution of August 3 , 2004 , originally authorizing the expenditure of funds for such Project . Section 6 . Within 10 days after the adoption of this resolution and public interest order by the Town Board , the Town Clerk shall , as set forth in Section 90 of the Town Law, post and publish a notice which shall set forth the date of the adoption of this resolution and contain an abstract of this resolution , concisely stating the purpose and effect thereof. Such notice shall specify that such resolution was adopted subject to a permissive referendum . Section 7 . If no referendum is requested , or if requested , a referendum is held and the referendum approves the resolution , if required by law, this resolution , or a summary thereof, shall be published by the Town Clerk of the Town of Ithaca , together with a notice in substantially the form prescribed , and containing the information required , by Section 81 . 00 of said Local Finance Law, such publication to be in the Ithaca Journal , a newspaper . published in the City of Ithaca and having a general circulation within such Town . Section 8 . This resolution shall take effect immediately , unless a referendum is requested , in which event it shall take effect, if approved at such referendum , upon such approval . Section 9 . This resolution Js adopted subject to a permissive referendum pursuant to Town Law Section 209-q and , to the extent applicable , Local Finance Law Section 35 . 17 March 7 , 2005 Town Board Meeting Approved April 11, 2005 The question of adoption of the foregoing resolution and public interest order was , upon motion made by Supervisor Valentino , and seconded by Councilman Stein , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting ave Councilperson Grigorov Voting ave Councilperson Lesser Voting ave Councilperson Burbank Voting aye Councilperson Engman Voting afire Councilperson Gittelman 'Voting ave Councilperson Stein Voting ave The resolution and public interest order was thereupon declared duly adopted . Agenda Item No . 15 = Discussion of the 2005 Budget Shortage for Fire Protection Agenda Item No . 16 - Discussion of the 2005 Budgeted Sales Tax Revenue Agenda Item No . 17 = Discussion and Review of the General Townwide Fund " Fund Balance" for Year Ending 2004 and Beginning 2005 . Mr. Carvill distributed materials to the Board for discussion of the above three agenda items . Supervisor Valentino told the Board they would not be asked to take action on the issues presented at this meeting . i Agenda Item No . 13 = Discussion of Alternate Zoning Board of Appeals Member Kirk Siegel , Chair of the Zoning Board of Appeals , appeared before the Board for discussion of an alternate member. He told the Board that alternate members to the Zoning Board of Appeals is part of the new zoning ordinance . It was considered desirable by the Codes and Ordinances Committee . He thought it was a good idea . He explained that the Zoning Board of Appeals can be in a situation where they would have a deadlock if someone had to recuse themselves and the board would not be able to take action on an appeal . Mr. Barney explained that the Zoning Board of Appeals is constrained by a court of appeals decision , which basically ruled that a failure to garner three positive votes is a denial even if the failure is because you have a vote of two to one in favor. When you have less than five people at a meeting it' s always a risk to an applicant , or to the people that are opposed to it for that matter, that they might get a vote that they didn 't like , but more so for the applicant because it always comes up in the form of "do you vote for this variance ?" . In fairness to applicants it' s a little difficult sometimes to take a vote knowing that you 've got a split board and the matter gets pushed off to make sure that you have enough people so that you have a complete board . ' Councilwoman Grigorov asked if the Alternate Zoning Board member would have complete information regarding the applications . She indicated that the Planning Board is involved in their applications for an extended period of time during which they are learning about the 18 March 7 , 2005 Town Board Meeting Approved April 11, 2005 project . She asked Mr. Siegel to verify that Zoning Board applications are usually done in the context of one meeting . Mr. Siegel said that was the case and told her an alternate would receive the same information that other board members receive regarding the applications . He said it was not very common to have an appeal carry over from one meeting to another. Councilman Burbank asked if the Alternate would attend every meeting or as needed . Mr. Siegel thought they would encourage an Alternate to attend some meetings to get a feel for how things work , but it might be unfair to ask them to attend every meeting . Councilman Engman asked if the Alternate would receive a stipend . Mr. Siegel did not know and did not think it was addressed in the zoning ordinance . Supervisor Valentino felt alternates should be paid for attending a meeting . Mr. Siegel agreed . Council Stein thought whether or not an alternate was voting at a given meeting , they should be allowed to speak to the issue under consideration . Mr. Barney did not know if there would be anything proscribing that legally but stated they have the right to talk because it is a public hearing . He thought it would be up to the Zoning Board whether or not the alternate attending as non- voting member would be invited to participate in the discussion of the application 's merits . Mr. Siegel thought it would be wonderful if an alternate was coming to meetings where they were not voting and wanted to participate in discussion . Councilman Stein asked if this practice was done elsewhere . Mr. Barney told him there were cases over the years where local towns adopted resolutions or amendments to their ordinance to permit an alternate . About 2 or 3 years ago , the State changed the enabling legislation dealing with Zoning , Planning Boards , and Zoning Boards of Appeals and specifically authorized towns to adopt a local ordinance that would allow alternates . The Town has implemented that in the new zoning ordinance both at the Planning Board and the Zoning Board of Appeals . Mr. Siegel told the Board the ordinance allows for two alternates . Mr. Barney told the Board their next step , if they choose to move forward , would be to make an appointment of one or two persons and set some kind of. parameters . Councilwoman Grigorov felt two alternates might become unwieldy if they were to be commenting on projects they were not voting on . Councilman Stein stated he was uncomfortable with two alternates for a five-member board . Supervisor Valentino asked that a resolution defining the position be placed on the April agenda for Board consideration . The resolution should state that there will be one alternate , available to attend meetings on an as needed basis , who will be paid for the meetings they attend . Mr. Barney will check regarding a term of office . The Board authorized staff to begin looking for someone to fill the position . Mr. Siegel thanked the Board . Other Business Speed Limit Reduction Request for Coddington Road (Attachment #6 — Petition request speed limit reduction ) Councilman Lesser and Councilwoman Grigorov presented a petition requesting a speed limit reduction on Coddington Road , Mr. Lesser reported having collected 117 signatures from 86 out of the 135 properties on the road . Those who didn 't sign did not do so because they were opposed to the request but because they were not home . 19 March 7, 2005 Town Board Meeting Approved April 11, 2005 Ann Morrisette , Director of Coddington Road Community Center, 920 Coddington Road — Ms . Morrisette appeared before the Board in support of the Coddington Road Speed Reduction petition . Ms . Morrisette indicated that there were dips in the road that created an unsafe situation in front of the community center. Additionally , the traffic has increased to their site because of their added programming . When people attempt to turn left into the parking lot , crossing the traffic that is coming out of the dip , the speeds that people go are appalling . People sometimes come literally flying up out of the dip . Ms . Morrisette reported they had , at an earlier date , requested a stop sign , which the State denied . Ms . Morrisette stated that ultimately she felt a stop sign would be the best solution . A speed limit reduction , however, would help and she asked that the Town Board support the request . Supervisor Valentino reported discussion internally of whether they could request a School Zone sign . She was not sure if they could legally do this , but the Town was going to explore that. Ms . Morrisette told her it was mentioned in the petition . Ms . Hunter read the petition into the record . There was discussion of the need for a stop sign at Burns Road and the Board recommended the residents circulate an additional petition requesting the stop sign for presentation to the County . Mary Jo Bauer, 921 Coddington Road Appeared before the Board in support of the speed limit reduction request . Ms . Bauer told j the Board that she had circulated both this petition and a petition regarding the proposed reconstruction of Coddington Road . She reported that speed limits were what people wanted to talk about , even more than the road reconstruction . She reported having heard the request for a stop sign at Burns Road again and again . Supervisor Valentino asked Ms . Bauer, if they were to collect signatures regarding the stop i sign , to please give a copy to the Town so that they could forward a letter of support on to the County. PETITION regarding Coddington Road Reconstruction (Attachment # 7 — Petition regarding reconstruction of Coddington Road ) Councilman Lesser gave Supervisor Valentino the petition regarding the Coddington Road Reconstruction for inclusion in the records of the Town . The original petition went to the County . i Agenda Item No . 19 = Discussion of Sidewalks on Hanshaw and Coddington Roads Mr. Kanter reported that sidewalks and/or walkways were under discussion at both the Hanshaw Road and Coddington Road public hearings . Residents at both meetings stressed the need for pedestrian and bicycle enhancements . At first people were thinking that maybe wide shoulders would suffice for both bicycles and pedestrians . The question was raised whether it was safe to have a single area for both bicycles and pedestrians when you have a fairly constrained pavement area . In the context of that , the pavement width was a big part of the discussion at both Hanshaw and Coddington road meetings . The county gave two different versions of lane widths at each meeting . At the Hanshaw Road meeting there seemed a little more flexibility in the process of determining if you could go down as far as 10 20 March 7, 2005 Town Board Meeting Approved April 11, 2005 foot vehicle lanes . At the Coddington Road meeting it sounded as though 11 feet was the standard and there was not a whole lot you could do about it. Ms . Grigorov wondered if it might have been because of the difference in engineers at the two meetings . Mr. Kanter commented that the different consultants at the different meetings did quite a different job . Councilman Stein asked if there was any reason for a difference on the two roads . . Mr. Kanter did not think so . He said the characters are a little different. Hanshaw Road is probably going through a little bit more densely developed area . Mr. Lesser stated there were notably higher traffic volumes on Hanshaw Road . Mr. Kanter thought both probably had good opportunities for sidewalk connections into the more developed area . On the Hanshaw Road project the County consultants had talked to Cayuga Heights about the possibility of extending the sidewalk . The Village seemed to be willing to consider extending their sidewalks to come out to the Village line and hook up with whatever ends up happening on Hanshaw Road . Regarding the Hanshaw Road project, Mr. Kanter felt there was a pretty good consensus that if there was room in the right-of-way that it would be good to have bicycle shoulders either 4 or 5 foot width as well as a walkway on one side of the road and to be able to hook that up with the Cayuga Heights sidewalk . Councilman Lesser reported on the Coddington Road meeting . The petition he submitted earlier in the meeting called for 9 foot lanes , 4 foot paved shoulders , and sidewalks from Hudson Street to Juniper. The roadway restrictions are for two purposes . One is because of a concern about speeding . The particular focus on sidewalks in that area was for a couple of reasons . The principle reason is that from the back entrance of Ithaca College to Hudson Street there are a lot of students who travel the road and can present a fairly serious safety matter. Mr. Lesser questioned how much it will get resolved stating that when people walk, they like to walk abreast and not single file . He thought it would help , but felt the best resolution is to move people off the roadway altogether and have a trail going through the campus that connects right to the top of Hudson Street. That being said , there was considerable support for sidewalks along the above-described area and they fit with the Town 's sidewalk guidelines . Those . guidelines state that sidewalks that are going to be at public expense should connect with a destination . Students walking to the campus would be one user. Also , there is a bus stop at the corner of the campus entrance . New York State Department of Transportation standards talk about destinations like bus stops , particularly within about a % mile distance ; that' s a reasonable distance that people will walk . If you extend sidewalks considerably you need to think about the role of the sidewalk . Is it transportation ? Is it recreation ? If it' s recreation , in what context do we think about recreation on sidewalks versus recreation on our South Hill Trail ? Should we be thinking about better local connections to the South Hill Trail , which would be better recreation and provide better overall safety? If the Board has a further discussion they should think about the particular role of sidewalks in areas where there is a fairly considerable distance to a destination . Mr. Lesser further stated that the proposed widening and sidewalks on Coddington Road may require easements from property owners . Councilwoman Gittelman felt pedestrians and bicyclists should be separated . Mr. Noteboom stated the Town would like to do that when they can , but it is not always easy to do . Ideally, he would like to separate the two . Practically, it cannot always be done . Councilman Stein made a plea for sidewalks . He felt they were a matter of public health . He told the Board he walks 40 to 50 miles a week and he would not do that on trails . If he 21 March 7, 2005 Town Board Meeting Approved April 11, 2005 couldn 't integrate the walking in his life , making it a part of his daily routine , he wouldn 't do it. It' s walking to a destination that, to him , is important . He did not feel shoulders were a replacement for sidewalks . He stated he would love to be. able to walk on Hanshaw Road , but he does not feel safe walking along those shoulders . Supervisor Valentino reminded the Board that they had adopted a sidewalk policy to serve the Town until the Transportation Plan comes out. The Town is working on a map of its trails and paths that will be part of the Transportation Plan . Speaking regarding the proposed Hanshaw Road reconstruction , Councilman Engman stated he understood the need for sidewalks in the Cayuga Heights area . He suggested that where the Cornell fields are the Town seriously consider a recreational trail rather than sidewalks . If it were a separated trail from the roadway , it would be safer. Plus , you can have both bicycles and people on a trail , which is not the case with a sidewalk . Mr. Engman felt there . was an opportunity , if the Town could work with the Town of Dryden and the County , to get a trail all the way out to Monkey Run . Monkey Run then cuts down all the way across to Route 366 . Going up 366 there is a railroad bed that is being looked at as a trail , which connects back to Game Farm Road and then to the existing trail . It would create an 8-mile walk . Mr. Engman felt it was a unique opportunity and thought the Town should be looking for creative solutions rather than creating one more roadway that has a 3-foot buffer for cyclists and an ordinary sidewalk that has limited use . Mr. Kanter stated they had heard from a lot of residents on the east side of Warren Road on Hanshaw who said they would really appreciate a walkway along the roadway because they are using the road as a walkway . Mr. Kanter thought they might not be talking about an either/or situation , but maybe both . What is currently under discussion is a road project and it may be able to incorporate pedestrian enhancements . What Mr. Engman is talking about is probably an excellent idea but goes beyond the scope of the road project . Mr. Kanter stated what wasn 't clear is how much money in either Hanshaw or Coddington Road may be able to be allocated toward walkways , sidewalks , and the like . Speaking about Snyder Hill Road , Councilwoman Gittelman :Mated her observation that there are many people who walk from the top of Snyder Hill Road down to either Cornell or East Hill Plaza . Snyder Hill is too narrow a road to accommodate pedestrian traffic . Ms . Gittelman stated her understanding that if the Town is going to have sidewalks in little neighborhood communities , that is probably the responsibility of the neighborhood community , but a road like Hanshaw , Coddington , or Snyder Hill are not neighborhood community sidewalks . People travel those to a destination from their side neighborhoods . Councilwoman Grigorov cautioned that while the Board is focusing on the Hanshaw and Coddington Road projects they have to consider the impact on the people living on those roads . Many of the houses between Ithaca College and Hudson and even all the way up to Juniper are very close to the road . The reconstruction project could have a dreadful impact on those properties . Fourteen of the houses along Coddington Road were built before 1868 and there are a lot more that were built before 1900 . Supervisor Valentino asked Councilwoman Grigorov and Councilman Lesser what they wanted from the Board at this point . Mr. Lesser felt the Board needed to determine how much they were willing to invest in these projects . Not only construction costs but also 22 March 7, 2005 Town Board Meeting Approved April 11, 2005 maintenance and liability costs . Secondly Councilman Lesser thought the Town needed to begin discussing the trade off between the community benefit of roads , sidewalks , and trails and the impact on the individual community. Councilman Lesser could not think of any place else in the County where there are full lane widths , paved shoulders , and sidewalks . This is a significant amount of paved area and it is really going to change the character of the areas . The Town really needs to consider how much right the general need overrides the rights of the individuals who live in the neighborhoods . Mr. Lesser stated that the following week representatives from the Town would be going to a meeting in Forest Home . If the Town is going to be talking about places where there ought to be bicycle lanes and sidewalks , it is in Forest Home . If the Town is going to be paying for these projects , should they be talking about that area ? If the Town is going to be undertaking such projects , they need to discuss them in a broad context. Mr. Kanter told the Board that the Town has several subdivision proposals on Troy Road coming in before the Planning Board . One is substantial in size , over 50 lots . Mr. Kanter felt the Town needed to think about connections for the future in terms of how development is coming along . At the Coddington Road meeting , Mr. Kanter stated he was in a subgroup where the idea was thrown around about extending a walkway out to Troy Road and having the subdivisions connect to that , which would feed all the way into the City . Mr. Kanter felt the Town needed to think in terms of not necessarily the urban sidewalks along both sides of Coddington Road , but if there is an opportunity without taking property and without effecting the character of the neighborhood that that kind of a future connection might be benefiting the whole area . Mr. Kanter advised that they not preclude things up front but try to broaden the outlook with an understanding of the constraints . He felt the Town should look at the designs and think about the possibilities before coming to too many conclusions . Councilman Lesser asked if it wouldn 't make better sense rather than to build sidewalks and have all of the involved maintenance to look for a right-of-way at the end of Troy Road down to the South Hill Recreation Way . He felt it made a lot more sense to use what we have . Mary Russell , 955 Coddington Road , appeared before the Board to comment on the proposed Coddington Road reconstruction . Drawing attention to the petition submitted to the Board , Ms . Russell stated that almost every landowner between Juniper and Troy roads had signed the petition . The petition asked for sidewalks only as far as Juniper, no farther. The people in that area do not want a sidewalk in front of their house ; a lot of them back up to a very steep gorge so they are very close to the road . There are historic houses on that stretch of road that would be impacted enormously if what the County is suggesting ( 11 foot lanes , a 5 foot shoulders , and a sidewalk) was to be done . The paving that exists now is only 20 feet wide . A key issue for Ms . Russell is that the neighborhood almost in total does not want a sidewalk walk there . Supervisor Valentino asked Ms . Russell if Mr. Lesser' s suggestion of a trail connecting to the South Hill Trail would help overcome her objections . Ms . Russell said it would . The City owns a right-of-way between Coddington Road and the South Hill Trail . At the Coddington Road meeting , people were suggesting that there be a connection at that point. Mr. Kanter reported that the Town was working on a connection along with the large Troy Road subdivision that could ultimately go from Troy Park , across Coddington Road , down to the recreation way. 23 March 7, 2005 Town Board Meeting Approved April 11, 2005 Mr. Kanter stated that the South Hill recreation way isn 't necessarily serving as a convenient transportation route for people up on Troy Road because it adds over a third of a mile each way . Councilman Burbank stated he was a supporter of sidewalks and trails and asked that the Board create a committee to identify the areas where there is an existing or anticipated need . Councilman Lesser and Mr. Kanter felt the Transportation Committee could turn their attention to this in the not too distant future . Agenda Item No . 18 - Discussion of the Draft Official Highway Map to be included in the Transportation Plan (Attachment #8 — Draft Highway Map and memo from Jon Kanter The Board received copies of the Highway Map in their packets . Mr. Lesser told the Board that there had been no upgrading of the official Town Highway Map for a decade or more . Mr. Kanter explained that one of the purposes of the map is make sure that right-of-ways are reserved and that structures are not built within the rights-of--way of potential roads . There are provisions in Town Law that say you cannot issue building permits within the rights-of- way shown on the official map . Generally speaking , it is a good way to make sure that the road rights-of-way are available for the future . Mr. Kanter noted that according to Town Law any new road shown on filed subdivision maps , once accepted by the Town , get automatically included on the official map ; it does not take any additional action . The map will be included in the draft Transportation Plan and will be adopted as part of the overall plan . Agenda Item No . 15 - Discussion of the 2005 Budget Shortage for Fire Protection j (Attachment #9 — Financial Reports ) Mr. Carvill distributed and the Board reviewed the " Fire Protection Fund Estimated Fund Balance and Estimated 2006 Fire Protection Contracts for the Year Ending 2005 " , " Estimated Sales Tax Revenue for 2005 " and " Estimated Fund Balance for the Year Ending 2005" . Supervisor Valentino told the Board she estimates they will need to raise the fire protection tax between 4 . 2 and 5 . 31 percent for residents outside the Village of Cayuga Heights in the 2006 budget. Agenda Item No . 16 - Discussion of the 2005 Budgeted Sales Tax Revenue The Board reviewed the " Estimated Sales Tax Revenue for 2005" . In response to questions from Councilman Stein , Mr. Carvill stated that the Town ' s sales tax revenue has historically appreciated annually between 11 . 1 % and 13 . 2 % over the last five years . Upon a re-examination of that in light of current events , Mr. Carvill predicted that the Town would see a drop in what they had expected and what was shown in the 2005 budget. Mr. Carvill told the Board the reason to look at this is that sales tax is revenue upon which the general fund town wide (A fund ) , general fund part town ( B fund ) , and the highway fund 24 March 7 , 2005 Town Board Meeting Approved April 11, 2005 depend ( DB fund ) . An examination of this will help the Board understand how much money they can expect in the general town wide fund and what expenditures they can put back into the budget. Mr. Carvill is not anticipating that the general fund is going to see any sales tax money . The sales tax money is needed in the general fund part town and in the highway fund . Mr. Carvill stated he was suggesting to the Board that they not expect the budgeted sales tax revenue for the general town wide fund . Councilman Stein asked for confirmation that the Board should not expect the budgeted $ 191 , 000 worth of sales tax revenues in the _ general fund .. Mr. Carvill told him that was correct. Agenda Item No. 17 - Discussion and Review of the General Townwide Fund " Fund Balance" for Year Ending 2004 and Beginning 2005 . The Board reviewed the Estimated Fund Balance for the Year Ending 2005 . The handout before the Board presented the actual 2003 and 2004 year-end fund balances and presented an estimate of the 2005 year-end fund balance were the Board to approve that the listed expenditures be added to the 2005 budget. The 2004 unexpended fund balance became known upon completion of the Annual Financial Report and that money has been returned to the budget. The information is before the Board so that they may consider what items cut from of not included in the 2005 budget they may wish to return or put in to that budget. The Board reviewed the list of items under consideration : Storm Water Management - $ 190, 000 This money includes work on the Ewing property that is necessary to finish the Hannah Pew Trail . Mr. Noteboom stated approximately $ 150 , 000 of this money is committed to the Ewing project . The other . $40 , 000 is committed to Winston Court, a project that is on the Capital Plan but was pulled out of the budget. . Park and Open Space - $20, 000 Reinstates the money that was taken out of the 2005 budget prior to approval . Benefit Reserve - $ 140, 000 Supervisor Valentino told the Board this was something new that was recommended at the Association of Towns Annual Meeting and about which Mr. Carvill has been reading . The money would be used to set up a reserve fund for state retirement. Comptroller Hevesi told the municipal officials at the annual meeting that the towns ' contributions to state retirement are not going to get any lower and there will be times when they will go up . They are recommending that towns ' establish reserve funds to level out the impact of those contributions . Establishing it as a Reserve Benefit will enable the Town to use the money for retirement and for health insurance . Councilman Stein asked how they had arrived at the $ 140 , 000 figure . Mr. Carvill told him it was about '/2 of the Town 's state retirement bill for 2005 . In response to questions from Councilman Stein , Mr. Carvill stated the $ 140 , 000 would be used to establish a reserve and every year the Board will determine how much they want to contribute to the fund . Councilman Lesser asked what criteria the Town would use to draw on the reserve . Supervisor Valentino told him this would be a Board determination . Councilman Lesser asked if we establish a benefit reserve , will it be a restricted item or is it just an earmarked item in the general fund balance that we could use various ways . Mr. 25 March 7 , 2005 Town Board Meeting Approved April 11, 2005 Carvill reported that the State recommended a pension reserve . He and Supervisor Valentino were taking that recommendation a step further and would like to set up a benefit reserve fund that would be less restrictive regarding the use of the monies ; pension is a benefit, health insurance is a benefit , social security is a benefit , medicare is a benefit . The State is only looking at one benefit , but all the benefits being paid by municipalities present potential problems . Supervisor Valentino added that none of the money could come out of the fund without Board approval . Ms . Drake told the Board the Town has a one-year oprortunity to start a benefit reserve . Normally, the Town ' s retirement bill is due December 15t . It was due December 15th , 2004 . However, the State made a change to make it payable February 1 , 2005 , giving municipalities one budget year not to pay the bill . The Town budgeted to pay the bill .in 2004 and budgeted to pay the bill in 2005 . If the Town does not set the money aside in a reserve now, Ms . Drake stated the Town would most likely not have the money to do it . The Town really needs to take the money at this point and put it into a reserve otherwise they would be putting money back into fund balance that was intended to go towards retirement . Management Training - $ 1 , 125. 00 This item has been put back into the Budget by Board resolution No . .2005-032 . Additional Cash Support to Fire Fund - $ 112, 000 Additional money that must be paid from the general fund to the City of Ithaca for fire protection . The amount shown on the handout ($ 160 , 500 . 00) should read $ 112 , 000 . Laptop Computer - $600. 00 Eagle Point Software License - $ 1 , 050 Switch for Network Expansion - $ 750 Town Justice Computers and Software - $ 11700 Upgrade to Wireless Internet - $2, 000 The Board requested that Network Specialist Lisa Carrier-Titti attend the April Board meeting to further explain these items . Transportation Study & Sheriff Services - $5, 000 Club Ithaca - $ 1 , 800 Supervisor Valentino told the Board it looks as though there might be a location for this to replace Ide 's Bowling . Youth Employment - $5, 000 Supervisor Valentino told the Board this will go towards the Gateway Project and other youth employment . Coddington Road Community Center = $35, 000 Supervisor Valentino told the Board that Coddington Road Community Center has been in to see the Town because they need to build another pavilion to accommodate the children in their programs . There is a chance they will be able to raise a substantial amount of the money , but they would like to get it built this year so that they do not have to turn children away from the day camp program . 26 March 7, 2005 Town Board Meeting Approved April 11, 2005 . The items that are not discretionary are : $ 112 , 000 Fire Fund and $ 191 , 969 sales tax shortfall . All other items are discretionary . Supervisor Valentino felt they should put together a detailed description of the items listed for Board review. Agenda Item No . 20 - Consider conditionally Accepting title to a portion of Judd Falls Road as a highwav and the related pedestrian path and assuming maintenance responsibilities for same (Attachment #11 — Letter from John Barney) The Board received a March 1 , 2005 letter from attorney Barney , a January 14 , 2005 letter from New York State Department of Transportation , and a copy of Town Board resolution number 2001 - 141 in their board packets . Mr. Barney asked for direction from the Board in responding to the State' s request to alter resolution 2001 - 114 regarding ownership of the road in the event the Town ever abandons it . Under the requested alteration , the Town would no longer have the right to turn the road over to Cornell . The Board discussed the value of this decision as a bargaining chip . Councilman Engman thought it might serve as such . Supervisor Valentino did not. Councilman Burbank felt this was an issue between Cornell and the State and probably would not offer much leverage . Supervisor Valentino ' s concern is that right now the Town does not own the land underneath the road . It belongs to the State of New York . She has been badgering them because she would like to get this done . She will call Cornell University, ask them if they are aware of the State ' s request and if they. are concerned . Agenda Item No . 23 - Discussion of Recreation and Human Services Committee Recommendation to fund GIAC Senior Program TB RESOLUTION NO . 2005-043 : Recommendation to fund GIAC Senior Program WHEREAS , the Town of Ithaca Recreation and Human Services Committee met on January 28 , 2005 to determine if the Town of Ithaca desires to support and fund participation of Town of Ithaca senior citizens in the GIAC program ; and WHEREAS , said committee recommends that the program is of value to the Town 's participants and will be open to all senior citizens in the Town of Ithaca ; Now, therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to enter into an agreement with GIAC to provide program costs , not to exceed a total of $ 1000 , in the form of reimbursement for direct costs of transportation for the participating Town of Ithaca residents to the group ' s events . MOVED : Councilwoman Gittelman 27 March 7, 2005 Town Board Meeting Approved April 11, 2005 SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . Agenda Item No . 24 - Consider Appointment of Local Advisory Board of Assessment Review (Attachment #10 — email from Kirk Si gL1 TB RESOLUTION NO . 2005-044 : Appointments to Local Advisory Board of Assessment Review WHEREAS , the Town of Ithaca Local Advisory Board of Assessment Review will hold their review proceedings in May between May 11 and May 20th , 2005 , at the Ithaca Town Hall , 215 North Tioga Street, Ithaca , New York ; and WHEREAS , it is necessary that the Town Board of the Town of Ithaca appoint two representatives to attend the said proceedings ; now, therefore , be it RESOLVED , the Town Board of the Town of Ithaca hereby appoints Councilman Stein and Supervisor Valentino to serve on the Local Advisory Board of Assessment Review ; and , be it further RESOLVED , the Town Board of the Town of Ithaca appoints Councilman Engman to serve as alternate representative ; and , be it further RESOLVED , the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Assessment Department . MOVED : Councilwoman Gittelman i SECONDED : Councilman Lesser i VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . Agenda Item No . 25 - Consider Acceptance of Bid for a Used Wheeled Hydraulic Excavator TB RESOLUTION NO . 2005-045 : Acceptance of Bid for a Used Wheeled Hydraulic Excavator WHEREAS , two bids were received for a used wheeled hydraulic excavator and , WHEREAS , the Highway Superintendent has reviewed the bid specifications , and Five Star Equipment is the bidder who met the bid specifications and was low bidder ; and , 28 March 7, 2005 Town Board Meeting Approved April 11, 2005 WHEREAS , upon the Highway Superintendent's findings , he recommends that the Town Board of the Town of Ithaca accept the bid of a used Model XL 2300 Gradall from Five Star Equipment ; now therefore be it , RESOLVED that the Town of Ithaca Town Board accepts the bid from Five Star Equipment ; and be it further, RESOLVED , that the Highway Superintendent is hereby authorized and directed to purchase a used Model XL 2300 Gradall with the amount of $ 92 , 000 . 00 to be taken from the D135130 . 200 account. MOVED : Councilwoman Gittelman SECONDED : Councilman Lesser VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . Agenda Item No . 27 = Consent TB RESOLUTION NO . 2005-046 : Consent Agenda Items , BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items as presented . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , , aye ; Councilwoman Grigorov, aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . TB RESOLUTION NO . 2005=046a : Town Board Minutes of February 7 , 2005 WHEREAS , the Town Clerk has presented the minutes for Town Board Meeting held on February 7 , 2005 to the governing Town Board for their review and approval of filing ; now therefore be it RESOLVED , the governing Town Board does hereby approve for filing the minutes for the meeting held February 7 , 2005 as presented at the March 7 , 2005 board meeting . MOVED : Councilman Lesser SECONDED : Councilman Burbank 29 March 7 , 2005 Town Board Meeting Approved April 11, 2005 VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye , Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . TB RESOLUTION NO . 2005-046b : Town of Ithaca Abstract WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 084-201 General Fund Townwide $ 50 , 777 . 97 General Fund Part Town $ 41454 . 29 Highway Fund Part Town $ 47 , 828 . 21 Water Fund $ 19 , 579 . 82 Sewer Fund $ 31506 . 47 Risk Retention Fund $ 874 . 07 Fire Protection Fund $ 476 , 748 . 06 Forest Home Lighting District $ 174 . 11 Glenside Lighting District $ '71 . 20 Renwick Heights Lighting District $ 98 . 86 Eastwood Commons Lighting District $ 195 . 28 li Clover Lane Lighting District $ 22 . 66 Winner' s Circle Lighting District $ 63 . 57 Burleigh Drive Lighting District $ 079 . 38 West Haven Road Lighting District $ 266 . 17 Coddinqton Road Lighting District $ 156 . 86 TOTAL : $ 6044899 . 98 MOVED : Councilman Lesser i SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . TB RESOLUTION NO . 2005-046c : Bolton Points Abstract. 30 March 7 , 2005 Town Board Meeting Approved April 11, 2005 WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now, therefore , be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers . Voucher Numbers : 62- 119 , 121 - 130 Check Numbers : 8026-8093 Operating Fund $ 134 , 407 . 19 1998 SCADA Capital Project $ 51472 . 42 2002 Office Space Addition $ 98 , 208 . 77 2001 Backup Electrical Power $ 19 , 100 . 00 2003 East Hill Tank Project $ 255 . 00 TOTAL $ 2574443 , 38 MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . TB RESOLUTION NO , 2005-046d : RECORDS MANAGEMENT DISPOSITION LISTING . WHEREAS , the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA) Records Retention and Disposition Schedule MU - 1 ; and WHEREAS , the Records Management Officer (Town Clerk) , and Human Resources Specialist have reviewed and approved the disposition of the said records ; now, therefore , be it RESOLVED , the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the 1998 personnel records , boxes 531 , 532 , and 533 , as described in the attached listing according to the procedure developed by SARA . MOVED : Councilman Lesser SECONDED : Councilman Burbank 31 March 7 , 2005 Town Board Meeting Approved April 11, 2005 VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . TB RESOLUTION NO . 2005-046e : Spring Brush and Leaf collection Whereas , the Highway Department provides yard refuse disposal services for the ,i Town of Ithaca residents , and Whereas , twice annually the Highway Department collects brush and leaves from roadsides , now, therefore be it Resolved , that the spring brush and leaf collection by the Highway Department will commence on Monday , April 18 , 2005 until finished . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . I j TB RESOLUTION NO . 2005=046f: Approval of Health Insurance Buyback Percentage I i WHEREAS , during union negotiations with SCLIWC it was agreed to increase the Health Insurance Buyback percentage from 30 % of an individual policy to 50 % ; WHEREAS , the Personnel Committee has discussed the increase in percentage and recommend increasing the Town ' s percentage to match that of the union ' s at 50 % ; I now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve increasing the Health Insurance Buyback percentage from 30 % to 50 % of an individual policy , as recommended by the Personnel Committee ; and be it further i RESOLVED , the Human Resources Manager is directed to incorporate this revised policy into the Personnel Manual . I MOVED : Councilman Lesser SECONDED : Councilman Burbank I VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; . Councilman Engman , aye ; Councilman Stein , aye . 32 March 7, 2005 Town Board Meeting Approved April 11, 2005 OTHER BUSINESS TB RESOLUTION NO , 2005=047 : Request for Speed Limit Reduction on Coddington Road RESOLVED , that the Town Board request the State of New York Department of Transportation reduce the speed limit along Coddington Road to 30 mph from the City of Ithaca line to Troy Road and 40 mph from Troy Road to the Town of Ithaca — Town of Danby town line . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilwoman Gittelman , aye ; Councilman Engman , aye ; Councilman Stein , aye . The Board gave Supervisor Valentino and Mr. Noteboom permission to include details describing dangerous conditions relative to speed in a letter to the State . Agenda Item No . 20 — Report of Town Committees Agriculture Committee Councilman Engman reported that the Committee would like to consider redoing the Town ' s , " Planning for Agriculture in the Town of Ithaca " . The Conservation Advisory Council originally wrote the document in 1992 . Mr. Engman asked if the Board had any objections to their undertaking the project . Mr. Stein excused himself from the meeting at 9:45 p. m. The Board agreed the committee could take on the project . They recommended committee members come talk to the Town Board and that drafts be submitted as the project progressed so that the Board and the Committee would be advised of the direction of the project . Recreation Partnership Councilman Grigorov asked that discussion of the partnership be placed on the April agenda . Southern Cayuga Lake Intermunicipal Water Commission Supervisor Valentino reported that the Bolton Point expansion is about to be completed . The Commission ' s April meeting is scheduled to take place in the new addition . Supervisor Valentino hoped there would be opportunities for people to see the new addition . Association of Towns Annual Meeting Supervisor Valentino reported having spent most of her time in meetings about GASB 45 . 33 i March 7, 2005 Town Board Meeting Approved April 11, 2005 The Board ' s objection to the Wicks Law did not go anywhere . Supervisor Valentino told the Board that people were very committed to seeing all of it get repealed and the resolution got passed by a large margin . The Help America Vote Act resolution asking for paper verification passed by a very large margin . The other resolution consolidating ownership of the machines at the County level got defeated . Ms . Valentino reported that it is one of the few times a resolution got voted down , but people felt pretty strongly that having the County have total control and being able to charge the towns back instead of having the checks and balances is not a good thing . Agenda Item No . 29 — Report of Town Officials (Attachment # - Monthly reports ) Highway Superintendent Mr. Noteboom told the Board there would be a meeting of the Public Works Committee on March 22 , 2005 . Human Resources Manager Ms . Drake reported that they have placed an ad for a highway laborer and are interviewing candidates . OTHER BUSINESS Mr. Burbank reminded the Board that there would be traffic calming meetings the following day in Forest Home . Ms . Gittelman asked if someone could pick up any information that was distributed . Adjournment On motion by Councilwoman Gittelman the meeting was adjourned at 9 : 45 p . m . I Respectfully submitted , Tee-Ann Hunter Town Clerk Next regular meeting April 111 2005 i I I I i 34 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: ADVERTISEMENT : ORDER FOR PUBLIC HEARING : In the Matter of Authorizing an Increase in Costs of Providing a Proposed Water Improvement to be known as the Town of Ithaca 2004 South Hill Water Transmission Main Improvement Project in the Town of Ithaca , Tompkins County , New York Pursuant to Article 12-C of the Town Law - -- - --L-ocation-of-Sign_Board-Used -for _Posting:-._ --- .- -.-Town Clerk's Office 215 North Tioga Street Ithaca , NY 14850 Date of Posting : Tuesday, February 15 , 2005 Date of Publication : Thursday, February 17 , 2005 + ) Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA) Sworn to and subscribed before me this 17th day of February , 2005 f e Notary Public CARRIE WHITMORE Notary Public, state of New York No . 01 WH6052877 Tioga County Commission Expires December 26, (� i � � } ORDER POR- �pm fegals x T"W PUBUCuHEARING � . -AAs Sechon=1A;;public;hear � ,# . � ' � In the Matter of s mg wJl„�l�e�hre1 at 2 M TA­h.� �t tNorff *T+cxta St *t.Ninoaid : fAuthorrzmganc x$500 000 and r i Increcse m Costs of � Town;on the 7thday of WHEREAS, ratherrthan rep, Mcrth 2005 7 at 6 45 Provtdm ka+Pro osed : _ „ ' 9 .PZ' ducethe scopeyof theyprol o'clock !s M , tofconsider„ Waterlmprovement to . �. - ecflxand rn orderIZtoprovrcles Effie piopo ecl incr'ease`in the �' be „knawnias)the r�- m"` a e �+ m g r ,M,`tsr; a -� for a reasonabri contrnge� costs of „prov+d+ng said Townof lthaea,2004 * cy make event unforseen crr 2004 South a Hdl Wafer] ' 450Yth; HIIIfWater '" i n, r tzs w ° rt. .< .e- " C3yw.� x.: . cumstances arise during the.. }Transmission Mam' Improve-� TronsmrssronMam ro ess of construction that: _ 3 ` P s. 'ment and to°hear all persons Im roVEment'Piolett m yya�d Cge uue'l add+t+orials eTown of Ithata,r fia. �+nterested mthe; subject _ g funds; tfie �ownBoard�be xthereof an d concern+n ;the 7ompkms County; lieves t rt advisable toXin ' New'York Pursuant to same and t" _Tv, asuc ac crea3e by $2500000 t{i honhtfiereon�as +s requ+�ed Article 12 C of the 4. maximum authorized°exp'e by, 'law . sTown Law s ditureafortheprolect = mak ; echon�2 ` hetTown Clerk ; At aN(eehng ofthe Town a totalrauthonzed ex-' of ttheTown:= 'of" Ithaca;" Board of the Town'of Ithaca ; gq_ ih-r z%. Tompkins 'Coup New pendrtu of $525 000 00.: kTortipk+ns !County # New= hYork field at, 2 5°^North or such project_ ands g A-York isq hereby, out ors+z�d° s `WHEREAS q supplemeP; arid,PdifeEkd `sto�cc5se;"" rT+o a Street m Ithaca New to tfte Ian re ort and ma gg L co of dns�prder to be uU York Fon the 12tfi day of 1u pre "wed b Da"met Walker j 5 pY p 1 . ly, 2004 at 5 30 o clock; p y •$ _ lishedkionce rn The Ithaca' — Protesswnal Engmeerrelat : _ .- journal ��nd'alsoto; st a . c . 6 P M P[evadmg T met ingfo the tncreae inthe scojy thereof> onthe Towne PRESENT P � costofsuchm rovement r P signboard mamta+ned -by Supervisor <ez hass'been dul re ared iri t CatherineValenhno * c � su`c anner ndPinsuch;de thegClerk„ not Jesstty ay.s. Councilperson'r "s nor.morc than twenty days, , tom _ fadxastheretofore has been beforeNd+e day designated'. Carolyn Gngorov 3 adetetmmed b' theJTowri Councilpe rson W,iII Bu�bonka y# fora he he arm as aforesdid Board of the Town of Itf+aca > all msae corTance with the Council erson; _ ain � � �� ' P Tompkins x§County New; provisions of Section 209 q Herbert Engman ” a - .�.a 5 r York and has-]been hledgmi of the Town La"w , Counedperson3 * � thenoffrcenof tfie ,Town Clerk . 1Sechon 3 g=This`order shall Sandia GiHelman�� p take effe t +mmedwtel Y where rt +s available for ub : Councilperson Peter Stern � Y I+c inspect+on and ueshori of the adopt: ABSENT Council persomjQ-5 REAS r they' area Fof; " q Wdham Lesser x lion of the foregomg,,order- said Town determined to be3 was u on motion ofESupervi :i xs * + •_� x " beriehtteed iby'.rssa+dcg 2004ti Sot'-Valentino; seconded-by WHEREAS the Town �So'`uthG H INWater �Tranamrst Councihnan ;Burbank d Boardtof the Town of Itf aca _ s+on Mam fm rovement core " may, r Pt ut to a vote,on awroll cal , „ onPAugust 3, 2004 author- ,' s+sts of sthe entire �area4of, . rmx tzed =subject to g, permissive vrhich resulteil as follows + said Town `ezceptmg45there=. Supervi Of Valentm0 s x referendum, theexpenditure ._ t r6rn' `vthe areas contained Uohngg aye f a of up to $500;OOOtfo er wiTl m the V+Ilage of Cayuga: Counalperson Gngorov & 14 conshuct+on of the Town ofe Heights ands4 s Ithaca 2004 Sduh HJI�Wa�. Notingg WHEREAS � fsVnow de�-I. Counc+lo ison Burbank ` u; ter TansmrssionMam Imp sired to call �a� ubhc hear . _ " " -gx z provemeni ands = P , Vohno aye31vz tt ' un for the purpose of corr`+ Counci�p�erson,Engman L,W WHEREAS no?referendum _ si�en g said the increase m Vohnq a e �I f of was requested and`accorrd _' s costs o providing the cards -ounc7 ersonGrttelman5 4d rl rnglyjhe Town sohcrted a d . 2004 South" Hill's Water P er received bids for,th"e prolectr .C: ° Voting aye; e { K Transm+ss+on Mamlmprove Counatp'erson Stem $ } and began construction, �ment onduo hear all ersons ; Vohnc e {° and _ g#; amterested = ins the s uk ect t aY I ;The� o+ der swas thereupon ' WHEREAS, m the course, $1Ke�eof tall in=<acco�dance _ declared duly`adopted of construction}unexpected ° 1'iRthelprov+s+ons-'of Sec �2% 17/OS rt K4 amounts of rock were�foundhonF209 q of the Town Law ;, r' "� t andunexpected cosmos weres NOW`sTHEREf0RE ;IT ISM incurred m the°course ofI 4HEREBYWORDERED.by'4the `. �,' shy,- w ] d- r'v- ta mgZ-1- eats IlTv the , Town'Board of thei7own of : pro�ectwh+ch; when taken ry}It{igca Tom kmsCounty`qi�11 togetfr sugge�tcthecost_of bbFNew York;a"s follows .; tfie prolec s wll�ex`ceed Chet pnorautfionzed amount of q qry r y March 7 , 2005 Town Board Meeting ATTACHMENT # 1 Page 1 of 2 Robert S Romanowski From : 'Brian Wilbur" < brianw @cityofithaca .org> To : 'Bob Romanowski" <elborom @usadata net. net> Sent: Monday , March 07 , 2005 2:42 PM Subject: Town Board Meeting Hi Bob , Current issues and concerns at the Ithaca Fire Department include : 1 ) Overtime expenditures are running high already due to severe weather operations , fires , and the fact that we are down six fire fighters. This shortage is due to injury and illness , and the lag time between when we hire new fire fighters and when they are ready to go on shift. There are two recruit fire fighters in recruit basic training at the State Fire Academy now. 2 ) A serious fire at 116 Lake Street taxed our resources significantly, and resulted in injuries to two fire fighters . One is back to work, the other will be off for at least two months . A broken leg suffered by a fire fighter will assisting residents with flooding on Pine Tree Road will sideline him for four to six months . 3) Ken Jupiter and Bill Gilligan have been working on a proposal that would enable us to manage the recruitment and training for new volunteers and bunkers . This has been discussed at the City Community Services Committee , and will go before the Board of Fire Commissioners, and also the City Administration Committee later this month . It proposes a municipal training officer be hired by the Ithaca Fire Department. We understand the Town would have to approve this if the City agrees to it. The is impacted by the very tight recruitment window for bunkers , which is due to housing commitments that must be made . 4) Strategic planning efforts remain at the IFD internal committee level as several issues are being discussed . The committee is working to develop a recommended process , propose representation to the stake- holders group, and define costs to accomplish this . That report will come to the Board of Fire Commissioners. 5) The newly acquired Hazardous Materials (tow) vehicle is nearly ready_ to go in service . Purchased with state funds through the county , it will provide us the ability to tow the state issued WMD%HazMat trailer that we received over a year ago. The loaded WMD trailer was so heavy we were unable to tow it safely with anything in the current fleet. 6) The Fire Prevention Bureau has been hard at work performing inspections and responding to complaints in the City. Additionally, Fire Marshall Tom Parsons has been working with the Town Planning Board and Building Code Office on a variety of projects in the Town that have 3/7/05 i i Page 2 of 2 actual or potential impacts on the Fire Department. 7) Last, but not least, the Board is finally fully appointed with five commissioners. City resident and Town employee Steven Williams accepted the appointment made by Mayor Peterson , and we look forward to him joining the board. Let me know if you have questions . Brian Wilbur I I I i 3/7/05 March 7 , 2005 Town Board Meeting ATTACHMENT # 2 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM: JON KANTER, DIRECTOR OF PLANNING DATE : FEBRUARY 25, 2005 RE : Code Amendment Regarding Chapter 148 — Environmental Quality Review Attached is a resolution and draft local law for the Board' s consideration in conjunction with setting a public hearing for the April 11 `h Town Board meeting. The local law would amend Chapter 148 of the Town Code regarding "Environmental Quality Review", The Codes and Ordinances Committee worked on the draft revised Environmental Quality Review provisions during the past year, with the assistance of Susan Brock, Attorney at Law, and also received comments from the Conservation Board. This was originally adopted as Local Law No . 5 of 1988 . The Town' s local law supplements the State Environmental Quality Review Act (SEQR) . The Codes and Ordinances Committee has completed its work on this revision, and is forwarding it to the Town Board for consideration. The existing provisions of Chapter 148 contain inconsistencies with the 1996 amendments to SEQR, so one aspect of the proposed revision is to bring the Town' s law into consistency with the current SEQR regulations (6 NYCRR Part 617). Some of the revisions are thus housekeeping changes to reflect changes to section references and other wording changes that were made in SEQR. Another conscious decision made by the Committee was to simplify the Local Law wherever possible. As a result, some of the proposed changes were made to avoid duplication or redundancy with the SEQR regulations. As a result of this and the above objective, almost the entire Type II list is proposed to be deleted (see Section 148-6) . All of the items in the Town' s Type II list were determined to be either in conflict with or already covered in the SEQR lists . Several changes have been recommended in the Type I list (see Section 148-5) . In particular, the Committee is recommending the addition of a definition of a "wetland" (the reference is in the Type I list in Section 148-5E, the new definition is in Section 148- 2B ) . This was specifically referred to the Conservation Board for consideration, and the Conservation Board provided the recommended approach. Item F on page 4 includes a i proposed change regarding "mining" to match up the threshold for a Type I action to be consistent with the current Zoning Ordinance definition for the highest level of excavation and fill permits . Item G on page 4 includes a refinement of the number of 1 vehicle trips that would trigger an action as Type I to be consistent with the measurements in the Institute of Transportation Engineers (IT:E) Trip Generation Manual (TTE uses either peak hour or daily trip generation estimates, riot 8 hour periods as are currently used in the Town' s 1988 law) . In addition, a current Type I Item is suggested to be deleted because the Committee could not find a rationale: for significant environmental impact relating to abandonment of a Town highway. The proposed deletion of most of the text in Section 148-9 of the existing Code, titled "Lead Agency," acknowledges that SEQR includes adequate provisions for the designation of Lead Agency. The 1988 Local Law language included specific language to be applied to the designation of a Lead Agency, based on the local action involved. It was felt that the SEQR regulations provide a clear process for the designation of Lead Agency, and that this simplification would be beneficial for Town boards, staff and applicants . The time limit for submission of application materials was increased from 15 to 30 days j prior to the meeting of the lead agency at which the application is scheduled to be heard (see Section 148-713 ) . I The Committee recommended the addition of a transition provision at the February i meeting, which is similar to the one that was in the new Zoning Code, except that it would not give the applicant the option of which version to follow — any application j coming in after adoption of the new law would have to follow the new provisions ; complete applications submitted prior to the adoption of the new law would follow the old provisions, as long as the application is diligently prosecuted to conclusion of the SEQRA process (see Section 2, pp. 8-9) . i This is a short summary of the proposed revisions to the Local Law. There are too many j other minor changes to make a comparison copy of much use. [However, if some of the Board members want to see a red-lined version, let us know at the March 7a' meeting, and we can provide it prior to the April 11 `h public hearing.] We would be glad to explain and discuss this in more detail with the Town Board if that would be helpful . Meanwhile, the action requested at the March 7a' meeting is simply to set a public hearing date for the j Code revision relating to Environmental Quality Review, I Please feel free to call if you have any questions . i Enc. i i i I O F I T� March 7 , 2005 Town Board Meeting ATTACHMENT # 3 o � , _ TOWN OF ITHACA 215 N . Tioga Street , Ithaca , N . Y . 14850 www .town . ithaca. ny .us TOWN CLERK 273- 1721 HIGHWAY (Roads, Parks, Trails, Water &Sewer) 273-1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273-1783 FAX (607) 273- 1704 ENGINEERING MEMORANDUM FROM : Dan Walker TO : Town Board DATE: January 31 , 2005 RE: South Hill transmission Main Phase II Budget Modification The costs for the South Hill Transmission Main Phase II project will exceed the original budget. This is due to a number of factors including: 1 . The construction contract had been budgeted at $470,000 and the original contract sum with Randsco Pipeline, Inc was $415,765 , which resulted in an effective contingency of $54,235 . During construction the quantity of rock excavation was greatly exceeded. The bid quantity was 200 CY and the actual quantity was 717 CY, resulting in an increase in cost of $72,380, which was $ 18, 145 more than the effective construction contingency. 2. Inspection costs were budgeted at $4,000 and are currently at $6,235 . 3 . Easement acquisition was budgeted at $5 ,000 and actual cost was $ 10,000. 4. Legal costs were budgeted at $2,000 and actual costs to date are $5 ,895 .95 . The Contract is substantially complete, and the Contractor has filed for several claims for additional costs that are being reviewed . Based on these factors I am requesting a budget modification to increase the project budget by $25 ,000 to a total budget of $525 ,000. The funds for this increase are available in surplus funds in the water fund. C :\PROJECTS\2003WATER\Budget & Engineering Reports\Phase II SH trans main budget memo . doc DWalkerAD Pagel 2/7/2005 l March 7 , 2005 Town Board Meeting ATTACHMENT # 4 El 11 11 11 11 0 Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART 1 - PROJECT INFORMATION (To be completed by A plicant or Project Sponsor) 1. Applicant/Sponsor 2. Project Name Town of Ithaca Town Board First Street Interceptor Sewer 3. Precise location (street address, road intersections, prominent landmarks, etc. or provide map:) Project Starts at intersection of First St. and Adams street in the City of Ithaca, continues along First Street to Cascadilla Street, then along Cascadilla to Aurora Street, Then South on Aurora Street to Columbia St. Tax Parcel Number: Street ROW in City of Ithaca 4. Is proposed action: NEW? EXPANSION? MODIFICATION/ALTERATION? _X_ 5. Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant items): " The Interceptor Project consists of the Installation of approximately 6000 lineal feet of 24" trunk sewer that will carry sewage flows from the City of Ithaca Service area and the Town of Ithaca Service areas on South Hill and East Hill. The project will not expand the sewer service areas, but will provide additional capacity to handle existing (Attach separate sheet(s) if necessary to adequately describe the proposed project.) mount of land affected: Construction in existing city streets all (0-5 rs) _3_ Acres (6- 10 rs) (>10 rs) Acres ow is land zoned presently? Residential and commercial S. Will proposed action comply with existing zoning or other existing land use restrictions? Yes_X_ NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new: Public Road? YES NO _X_ Public Water? YES NO X. Public Sewer? YES NO 10. What is the present land use in the vicinity of the proposed project? Residential X. Commercial Industrial Agriculture Park/Forest/Open Space Other Please Describe: sewer along existing city streets 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES_X_ NO If yes, list agency name and permit/approval/funding: TC Department of Health, City of Ithaca Board of Public Works 12. Does any aspect of the proposed action have a currently valid permit or approval? YES _ _NO_X_ If yes, list agency name and permit/approval. Also, state whether it will require modification. I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : TDA N I G L `` . t okLKGif D tac yaf, of PC� -f Signature and L ` 01 ' Leo �� PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town; Use attachments as necessary) A. Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? YES NO 2L If yes, coordinate the review process and use the full EAF. B. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 i YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. ' Could proposed action result in any adverse effects associated with the following: ( Answers may be handwritten, if legible) C1. Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly : None Anticipated. C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or Neighborhood character? Explain briefly: None Anticipated. C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly : None Anticipated. C4. The Town's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly : None Anticipated. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly : None Anticipated. C6. Long term, short term, cumulative, or other effects not identified in Cl-059 Explain briefly$ None Anticipated. C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly : None Anticipated. D! Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly : E.j Comments of staff CB., other attached. (Check as a liable.) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions : For each adverse effect identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting (i.e. urban or rural) ; (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material. Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. X Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination. p „ Town of Ithaca Town Board Name of Lead Agency Preparer' Signature(If different from Responsible Officer) I Catherine Valentino, Town Supervisor Name & title of Responsible Officer In Lead Agency Signature of Contributing Prepare DATE: .MAI Y ► �C� � Signature of Responsible Officer in Lead Agency I March 7 ., 2005 Town Board Meeting ATTACHMENT # 5 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM: JON KANTER, DIRECTOR OF PLANNING DATE : FEBRUARY 25 , 2005 RE : Code Amendment Regarding Fees — Establishing Amounts to be Paid in Lieu of Open Space Reservations Attached is a resolution and draft local law for the Board' s consideration in conjunction with setting a public hearing for the April 11th Town Board meeting. The local law would amend Chapter 153 of the Town Code regarding Fees to establish amounts to be paid in lieu of open space reservations in all residential districts . This provision was actually adopted by the Town Board in Local Law No. 10, 1995 , but was inadvertently omitted from the Code. Section 234-22 of the Subdivision Code includes provisions for park and recreation set-asides in residential subdivisions (there is a comparable provision for residential site plans in Section 270- 190 of the Town Code) . In cases where a need for land for park and recreation purposes has been determined in conjunction with the subdivision or site plan proposal , but no suitable land for such use is available on the subject site, the Planning Board is authorized to charge the applicant a fee-in-lieu of land for park or recreational purposes , such amount to be deposited into a fund to be used by the Town exclusively for park, playground or other recreational purposes, including the acquisition of property. The proposed amendment would add back into the Code the provision for establishing the amounts to be paid in lieu of the recreational land reservation. The amount is based on either 10% of the assessed value of the property, or if the lands have been acquired by the applicant within the past two years of the application, then it is based on 10% of the actual price paid for the property in question. [Note: The usual land set-aside is 10% of the gross acreage of the parcel .] This provision has not been utilized by the Planning Board often, but could become more important as the Town' s park system and recreation facilities develop further. Please feel free to call if you have any questions . Enc. av � y � ka�n � March 7 , 2005 Town Board Meeting ATTACHMENT # 6 Coddington Road Speed Reduction Petition This petition was signed by resident end owners of grope on Coddington Road in the Town of Ithaca and contains ignatures from Z Fil9perties . Apartment buildings were counted as one property and homes with apartments were counted as one property. There are approximately 135 properties with residences in this area based on both an actual and a tax map count. Coddington Road Speed Reduction Petition We, the undersigned residents and landowners of property on Coddington Road in the Town of Ithaca, hereby respectfully urge the Town Board of the Town of Ithaca to send a request to the New York State Department of Transportation for a reduction in the speed limits on Coddington Road from Juniper to the Town Line. Furthermore, we urge that the Town Board request that the State Department of Transportation place a reduced speed "school zone" in the vicinity of the Coddington Road Community Center. Name of Signer Date Signature Required Address Phone (printed name may be added) /f*] 5 1)2Z L. pp S c°cLx cr cJ Zs= Dom/ 6 4 �3 aecc;6L 3 7aa �6 Sa- CoY/o�i✓�r �r,1 /� X73 -Oy�Y S ij �l 65 CO2 mt�lr f20 Qclz - X7.7 -- If 3 1 3o 4-0* 7$ CO Bat �' 2 X73 -866 3 (> 19 6s acs 5�o dd � k �d cP77 - 3 14 pol DS --- . . C � 7" 1 6 9 (XS 7 8 2 1 0 it Coddington Road Speed Reduction Petition We, the undersigned residents and landowners of property on Coddington Road in the Town .of Ithaca, hereby respectfully urge the Town Board of the Town of Ithaca to send a request to the New York State Department of Transportation for a reduction in the speed limits on Coddington Road from Juniper to the Town Line. Furthermore, we urge that the Town Board request that the State Department of Transportation place a reduced speed "school zone" in the vicinity of the Coddington Road Community Center. Name of Signer Date Signature Required Address Phone (printed name may be added) Z a 11v 66� CoYU, ' do Ile 2 / 11;W It 2Z 4�a 8 9 5- ,a 2� `38a 0 /Z 67 67 3�sz 1 eewo 12 2 3 O -Z 7cZ), - 7s9 Q 3 SI 6 142 ' f'o-S 12,4.;, `iL �9l<Q f fay frZd .z 73 -oz q 15 � � OJ (3l Ul � 2. -•� . 16 B os 66.r� ;k �/ Z Z --4�1 7 s W js D 65 L 1d 330 I D`" G ' zo [y`I iZoQ L4 i Coddington Road Speed Reduction Petition We, the undersigned residents and landowners of property on Coddington Road in the Town of Ithaca, hereby respectfully urge the Town Board of the Town of Ithaca to send a request to the New York State Department of Transportation for a reduction in the speed limits on Coddington Road from Juniper to the Town Line. Furthermore, we urge that the Town Board request that the State Department of Transportation place a reduced speed "school zone" in the vicinity of the Coddington Road Community Center. Name of Signer Date Signature Required Address Phone AI /bg (printed na a may be added) 024Z- 14Et � i s � 3 � i ! oR a--O si / 6 i O 0� t� 1 05 6 bZ �a N 23 6 8a a1 os J fow 4 � .-01911 9 o f. C V? 7 Way 1 .162 272 . 01 ` bra r c 2, : 2.2 � ,- 9 . 7 3 14 6 5'i 1-4KLICI 4ut2 r - 1 1 t n It ti s 19 20 Coddington Road Speed Reduction Petition I . We, the undersigned residents and landowners of property on Coddington Road in the Town of Ithaca, hereby respectfully urge the Town Board of the Town of Ithaca to send a request to the New York State Department of Transportation for a reduction in the speed limits on Coddington Road from Juniper to the Town Line. Furthermore, we urge that the Town Board request that the State Department of Transportation place a reduced speed "school zone" in the vicinity of the Coddington Road Community Center. Name of Signer Date Signature Required Address Phone (printed name may be added) .o 4 3J s o o G 4u a 3 a v 6 S 2 7� 3D G Z: .2 .2 gt 3 � - d 6I 4- 1? '( St 9i 3e os- sD -Z77 66 io2 - os 6 -Z ,L _f 1 146floir Aj CA l Cantu, 13 o p 5' is OS AG (o C V� R-4 -4 - 35 3! s I 6 I i 20 Coddington Road Speed Reduction Petition We, the undersigned residents and landowners of property on Coddington Road in the Town of Ithaca, hereby respectfully urge the Town Board of the Town of Ithaca to send a request to the New York State Department of Transportation for a reduction in the speed limits on Coddington Road from Juniper to the Town Line. Furthermore, we urge that the Town Board request that the State Department of Transportation place a reduced speed "school zone" in the vicinity of the Coddington Road Community Center. Name of Signer Date Signature Required Address Phone (printed name may be added) ® a2 21 KL7. L VT Imo' r�77 g 1 e o �a+dWi n y� n R d a 7a - 776 6 6 3 0/0S Co J i' ,r,? S- 00 23 1 6 oS c) Co � �r ` '� R 273 - V24 9 I 6 Sr 334 T i ?. Ce o I - 4 � <<*!� N �r 7,;L - �s-s- �7 3 //3o f a2 ;277 ' a69 4 �OQJ 5 24OZ i 6 - . s 3u � � � Z 5 (, 12`�/aloSv � � 3Ll3 C . 7 -L gddcc toil lZ�l x. 73 -.S' S`T i Coddington Road Speed Reduction Petition We, the undersigned residents and landowners of property on Coddington Road in the Town of Ithaca, hereby respectfully urge the Town Board of the Town of Ithaca to send a request to the New York State Department of Transportation for a reduction in the speed limits on Coddington Road from Juniper to the Town Line. Furthermore, we urge that the Town Board request that the State Department of Transportation place a reduced speed "school zone" in the vicinity of the Coddington Road Community Center. Name of Signer Date Signature Required Address Phone p nted name may a ded) G 7 7 a � 6U vie% 42 5 Z 2,P 7Z; RIO 6 7 p l�a"�— f�-; f - a�� cod $ b rC C� 1 2�5-C cal -Z,-S4,10 97 JA 109 o X77- L) `3 0 J 2t L ( , y 2::+-V- _ ej g4 14 15 16 17 i 19 20 i Coddington Road Speed Reduction Petition We, the undersigned residents and landowners of property on Coddington Road in the Town of Ithaca, hereby respectfully urge the Town Board of the Town of Ithaca to send a request to the New York State Department of Transportation for a reduction in the speed limits on Coddington Road from Juniper to the Town Line. Furthermore, we urge that the Town Board request that the State Department of Transportation place a reduced speed "school zone" in the vicinity of the Coddington Road Community Center. Name of Signer Date Signature Required Address Phone i (printed name ay be addgd"I t 3 2 65 LI 6 53 z Ca 7� 23 6 d � 7 3 Ll V C � GlIS 000 n l Y s ?I Ji 1 �5 Co ��; r rc Z 2� 3/ -Z' f �1 L2 � �` Z7 '? - L 9 0 3 .L 44�1 ^IIIIIII 2 Z �� l 2 V; I/-� 3 r 4 5 C79Cti i1c; t ilk 5 � � kof . 72 —,T9 ( P ar r4 vlee e 1 20 March 7 , 2005 Town Board Meeting 11 � � �To y� TTACHMENT # 7 QVi � ihO..J� + b i,%A COULD Coddington Road Reconstruction Project Petition f This petition was signed by residents and owners of proper& on Coddington Road in the Town of Ithaca and contains 11 signatures from operties. Apartment buildings were counted as one property and homes with apartments were counted as one property. There are approximately 135 affected properties with residences in this area based on both an actual and a tax map count. Coddington Road Reconstruction Project Petition Tompkins County is planning to rebuild Coddington Road. Some of the proposed project specifications include expanding the travel lanes from the current 10 feet to 11 feet, with the addition of sidewalks, S foot paved shoulders and additional clearing of the adjacent roadsides. We, the undersigned residents and landowners of property on Coddington Road, believe that significant negative impacts to our neighborhood will result from the reconstruction project as proposed, specifically that: * the highly valued rural character of the Coddington Road neighborhood will be substantially and dramatically diminished by the proposed expansion of paved road surface and the proposed addition of cleared area adjacent to the road and that the well-documented safety problem of excessive speeding on our road will worsen as a result of the proposed widening of travel lanes and hereby urge Tompkins County Legislators and staff to minimize these negative impacts on our neighborhood by implementing the Coddington Road project with the following requirements: * 9 FOOT TRAVEL LANES * 4 FOOT PAV E,D SBOLILDERS SIDEWALKS FROM FlUDSON TO JUNIPER ONLY * PIPE AND COVER DITCHES * MAK [': PRESERVA T 10N OF TREES A PRIORITY AND AVOID ADDITIONAL ROADSIDE CLEARING Name of Signer Date Signature Required Address (printed name may be added) phone I / X20 iJ�u .- / ' � , I � t 1 Oct • 077a? - 7760 61 3© © S 4 #If - Q 6r2 - - =40 6 OJC ►1 ' �D7 - (102.3 -L - . - i?_�_7 �-1 � . i0�z (7uN 3R a77 - asG 14 �,3o as A9 5 l � � G �, y , Ga� •2. 77 - 0! j'o > a 0 C 1%9k4 04 x-13 --Eg S Coddington Road Reconstruction Project Petition Tompkins County is planning to rebuild Coddington Road. Some of the proposed project specifications include expanding the travel lanes from the current 10 feet to 11 feet, with the addition of sidewalks, 5 foot paved shoulders and additional clearing of the adjacent roadsides. We, the undersigned residents and landowners of property on Coddington Road, believe that significant negative impacts to our neighborhood will result from the reconstruction project as proposed, specifically that: * the highly valued rural character of the Coddington Road neighborhood will be substantially and dramatically diminished by the proposed expansion of paved road surface and the proposed addition of cleared area adjacent to the road and that * the well-documented safety problem of excessive speeding on our road will worsen as a result of the proposed widening of travel lanes and hereby urge Tompkins County Legislators and staff to minimize these negative impacts on our neighborhood by implementing the Coddington Road project with the following requirements: * 9 FOOT TRAVEL LANES * 4 FOOT PAVED SHOULDERS SIDEWALKS FROM HUDSON TO JUNIPER ONLY * PIPE AND COVER DITCHES MAKE PRESERVATION OF TREES A PRIORITY AND AVOID ADDITIONAL ROADSIDE CLEARING f Name of Signer Date Signature Required Address Phone (printed name may be a�ddedly 1 ` C, ;• ::.,� YJ Y, r'hCh S, U r � c G1prir/ J ,, 6 ZS R z2a frin / a2 - h'6 afk jV ,r r ):Cad 4 r 16 1 � 18 19 I'I � Coddington Road Reconstruction Project Petition Tompkins County is planning to rebuild Coddington Road. Some of the proposed project specifications include expanding the travel lanes from the current 10 feet to 11 feet, with the addition of sidewalks, 5 foot paved shoulders and additional clearing of the adjacent roadsides. We, the undersigned residents and landowners of property on Coddington Road, believe that significant negative impacts to our neighborhood will result from the reconstruction project as proposed, specifically that: * the highly valued rural character of the Coddington Road neighborhood will be substantially and dramatically diminished by the proposed expansion of paved road surface and the proposed addition Of Cleared area adjacent to the road and that * the well-documented safety problem of excessive speeding on our road will worsen as a result of the proposed widening of travel lanes and hereby urge Tompkins County Legislators and staff to minimize these negative impacts on our neighborhood by implementing the Coddington Road project with the following requirements: * 9 FOOT TRAVEL LANES * 4 FOOT PAVED SHOULDERS SIDEWALKS FROM HUDSON TO JUNIPER ONLY * PIPE AND COVER DITCHES * MAKE PRESERVATION OF TREES A PRIORITY AND AVOID ADDITIONAL ROADSIDE CLEARING Name of Signer Date Signature Required A dress rh ed nazsLmay be add ) phQge i / (gyp �• 3 , ti 1 �S a3 fi o � 7Z - 30 6 a-W ks AA �1 CA�� G� d 212 -vSSO � 3 G � 07�r -Q�S 6 awl o _ 7 � - vig-p � 6 702 '.27 .OS .272 . 0 / a 2T.)-2T.)- �SZ ,2 71i' 67 � Al .273 -655'/ i Coddington Road Reconstruction Project Petition Tompkins County is planning to rebuild Coddington Road. Some of the proposed project specifications include expanding the travel lanes from the current 10 feet to 11 feet, with the addition of sidewalks, 5 foot paved shoulders and additional clearing of the adjacent roadsides. We, the undersigned residents and landowners of property on Coddington Road, believe that significant negative impacts to our neighborhood will result from the reconstruction project as proposed, specifically that: * the highly valued rural character of the Coddington Road neighborhood will be substantially and dramatically diminished by the proposed expansion of paved road surface and the proposed addition of cleared area adjacent to the road and that * the well-documented safety problem of excessive speeding on our road will worsen as a result of the proposed widening of travel lanes and hereby urge Tompkins County Legislators and staff to minirnize these negative impacts on our neighborhood by implementing the Coddington Road project with the following requirements: * 9 FOOT TRAVEL LANES * 4 FOOT PAVED SHOULDERS SIDEWALKS FROM HUDSON TO JUNIPER ONLY * PIPE AND COVER DITCHES * MAKE PRESERVATION OF TREES A PRIORITY AND AVOID ADDITIONAL ROADSIDE CLEARING Name of Signer Date Signature Required Address Phone (printed name may be added) irqf i z 'Z c 1 12oo3 Ste . Lud4I 6 /08 COC in Ian 3 ✓ % ; Coddington Road Reconstruction Project Petition Tompkins County is planning to rebuild Coddington Road. Some of the proposed project specifications include expanding the travel lanes from the current 10 feet to 11 feet, with the addition of sidewalks, 5 foot paved shoulders and additional clearing of the adjacent roadsides. We, the undersigned residents and landowners of property on Coddington Road, believe that significant negative impacts to our neighborhood will result from the reconstruction project as proposed, specifically that: * the highly valued rural character of the Coddington Road neighborhood will be substantially and dramatically diminished by the proposed expansion of paved road surface and the proposed addition of cleared area adjacent to the road and that * the well-documented safety problem of excessive speeding on our road will worsen as a result of the proposed widening of travel lanes and hereby urge Tompkins County Legislators and staff to minimize these negative impacts on our neighborhood by implementing the Coddington Road project with the following requirements: * 9 FOOT TRAVEL LANES * 4 FOOT PAVED SHOULDERS SIDEWALKS FROM HUDSON TO JUNIPER ONLY PIPE AND COVER DITCHES 4` MAKE PRESERVATION OF TREES A PRIORITY AND AVOID ADDITIONAL ROADSIDE CLEARING Name of Signer Date Signature Required Address (printed name may be added) Phone 3n b � Cr, % C � a5t .a _ a di � --- 7e?n/ °- G Z C ,ql g io f 66 �= ►SAW all 7 - oa60 a 5 3a� Zo 8 I Coddington Road Reconstruction Project Petition Tompkins County is planning to rebuild Coddington Road. Some of the proposed project specifications include expanding the travel lanes from the current 10 feet to 11 feet, with the I addition of sidewalks, 5 foot paved shoulders and additional clearing of the adjacent roadsides. We, the undersigned residents and landowners of property on Coddington Road, believe that significant negative impacts to our neighborhood will result from the reconstruction project as proposed, specifically that: * the highly valued rural character of the Coddington Road neighborhood will be substanti:illy and dramatically diminished by the proposed expansion of paved road surface and the proposed addition of cleared area adjacent to the road and that * the well-documented safety problem of excessive speeding on our road will worsen as a result of the proposed widening of travel lanes and hereby urge Tompkins County Legislators and staff to minimize these negative impacts on our neighborhood by implementing the Coddington Road project with the following requirements: * 9 FOOT TRAVEL LANES * 4 FOOT PAVED SHOULDERS * SIDEWALKS FROM HUDSON TO JUNIPER ONLY * PIPE AND COVER DITCHES * MAKE PRESERVATION OF TREES A PRIORITY AND AVOID ADDITIONAL ROADSIDE CLEARING Name of Signer I Date Signature Required Address Phone (printed name may be added) 2,•� D tA 3S3S 2 V 11 _ 3 I 14 � 5 16 7 s 9 X - i2 4 i i i 6 i 4 8 I 12 0 I I 11 i, Coddington Road Reconstruction Project Petition Tompkins County is planning to rebuild Coddington Road. Some of the proposed project specifications include expanding the travel lanes from the current 10 feet to 11 feet, with the addition of sidewalks, 5 foot paved shoulders and additional clearing of the adjacent roadsides. We, the undersigned residents and landowners of property on Coddington Road, believe that significant negative impacts to our neighborhood will result from the reconstruction project as proposed, specifically that: * the highly valued rural character of the Coddington Road neighborhood will be substantially and dramatically diminished by the proposed expansion of paved road surface and the proposed addition of cleared area adjacent to the road and that * the well-documented safety problem of excessive speeding on our road will worsen as a result of the proposed widening of travel lanes and hereby urge Tompkins County Legislators and staff to minimize these negative impacts on our neighborhood by implementing the Coddington Road project with the following requirements: * 9 FOOT TRAVEL LANES * 4 FOOT PAVED SHOULDERS * SIDEWALKS FROM HUDSON TO JUNIPER ONLY * PIPE AND COVER DITCHES 'k MAKE PRESERVATION OF TREES A PRIORITY AND AVOID ADDITIONAL ROADSIDE CLEARING Name of Signer Date Signature Required Address (printed name may be added) Phone /30 . o; moo ✓Gr�.J a�7- 0-02 / 6 41 30 <X5 s / .3v 30 a a 77— Y/ 36 6 i - sP 3Z7 Z-4 C.�i. Gc 70 Ce 2 5-6 9 a� 3 - ay�4 L .0C>09 /V6 cwrylM - 01 .227 - iy3 y LAW _ ji QYL / �a 3o bic � Coc/ r. 2 3 - 9061 75-M2 I II . Coddington Road Reconstruction Project Petition Tompkins County is planning to rebuild Coddington Road. Some of the proposed project specifications include expanding the travel lanes from the current 10 feet to 11 feet, with the addition of sidewalks, 5 foot paved shoulders and additional clearing of the adjacent roadsides . We, the undersigned residents and landowners of property on Coddington Road , li believe that significant negative impacts to our neighborhood will result from the reconstruction project as proposed, specifically that : * the highly valued rural character of the Coddington Road neighborhood will be substantially and dramatically iminished b th Y y e proposed expansion of paved road surface and the e proposed addition of cleared area adjacent to the road and that * the well -documented safety problem of excessive speeding on our road will worsen as a result of the proposed widening of travel lanes and hereby urge Tompkins County Legislators and staff to minimize these negative impacts on our neighborhood by implementing the Coddington Road project with the following requirements: * 9 FOOT TRAVEL LANES *•A FOOT PAVED SHOULDERS * SIDEWALKS FROM HUDSON TO JUNIPER ONLY * PIPE AND COVER DITCHES * MAKE PRESERVATION OF TREES A PRIORITY AND AVOID ADDITIONAL ROADSIDE CLEARING Name of Signer Date Signature Required Address Phone (printed name may be added) i 3 _3 ' 14; 2 2 3 "PAI lc� iR n r1n t%4 �MM 6 2 8 9 10 ' I1 i 12 13 14 5 • March 7 , 2005 Tow�.i Board Meeting ATTACHMENT # 8 A •GEN IAA # 18 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM: JON KANTER, DIRECTOR OF PLANNING DATE : FEBRUARY 28 , 2005 RE : DRAFT OFFICIAL HIGHWAY MAP On behalf of the Transportation Committee, we are forwarding the attached draft of the Town of Ithaca Official Highway Map for informational purposes at this point. As part of the Transportation Plan, the Transportation Committee has been working on updating the Official Highway Map, which . has not been updated since the late 1960 ' s . The February 24, 2005 draft was approved by the Committee for inclusion in the draft Transportation Plan. The Committee at this point indicated that the draft Official Highway Map should be forwarded to the Town Board and Planning Board for informational purposes and to seek early input and direction prior to completion of the overall Transportation Plan. The purpose of an official map is to show specific locations of existing and proposed streets, highways, and parks. The official map may also show drainage systems. Official maps or plans are authorized under New York State Town Law (Section 270) for the conservation and promotion of the public health, safety and general welfare. The Town Board may adopt an official map by ordinance or resolution (according to New York Zoning Law and Practice, 4`h Edition, Patricia E. Salkin, page 26-3), and if adopted, it must be filed in the office of the County Clerk. The Town Board is authorized to change or add to its official map (Town Law, Section 273 ), but must first refer the matter to the Planning Board for a recommendation. It is also interesting to note that whenever any subdivision plat is approved and filed, the streets, highways and parks shown on such plat become a part of the official map or plan (Town Law, Section 279). The adoption of an official map fixes the location of both existing and proposed streets, highways, and parks, and is intended to prevent buildings or structures from being constructed within the right-of-way of an existing or future road, highway or park designated on the official map. Building permits are not to be issued for any building in the bed of any street or highway shown on an official map (New York Zoning Law and Practice, page 26-9) . It thus serves to preserve planned future road r-o-w ' s from encroachment of development. The Town Board did adopt the Park, Recreation and Open Space Plan in 1997 . This plan shows existing and future parks and trails in the Town outside of the Village of Cayuga Heights . Therefore, the parks and trail portion of the official map has for all practical purposes been adopted. The Transportation Committee has . up to this point focused on preparing a draft of the Official Highway Map, showing existing and future roads and highways (although the future right-of-ways are limited). The draft map does not at this point show existing and future walkways or sidewalks. The Committee will be addressing these elements as the Plan progresses. Since the Park, Recreation and Open Space Plan already includes the overall system of existing and future trails, the next level of detail that needs to be addressed in the Transportation Plan is proposed locations for future walkways, sidewalks, and connections within a larger system, and how those future facilities should be implemented. The Committee will be looking at the recently adopted interim Sidewalk Policy to it I I i Ihelp guide this process . In addition, the Committee is taking the opportunity to work with Tompkins County on two major road improvement projects (Hanshaw and Coddington Roads) to determine I, whether walkways/sidewalks are needed or feasible in these projects . The Feb . 24, 2005 draft Official Highway Map primarily shows the existing road network in the t Town, including State, County and Town public roads, and Cornell/Ithaca College and other private roads . Official maps also can show future, planned road right-of-ways (r-o-w) . On the Feb. 24, 2005 draft, the only such future road r-o-w ' s are on West Hill between Mecklenburg and Hayts Roads just west of Trumansburg Road. The "Future Town Right-of-Way' s" include three specific road segments that have been approved on subdivision plats that have been filed in the County Clerk' s Office, including: ( 1 ) the extension of Conifer Drive from Mecklenburg Road through the remaining lands of Conifer LLC ; (2) the northern extension of Conifer Drive through the Perry property up to Bundy Road, and (3) the future road shown on the Overlook at West Hill Subdivision map from Trumansburg Road looping around to Hayts Road. In between Bundy Road and the future Overlook Iat West Hill road is a "Tentative Potential Right-of-Way through undeveloped land mostly owned by Cornell University (behind the West Hill Fire Station) . This is shown in a different pattern from the future town r-o-w ' s because there are no official approvals for development on these properties or this possible future r-o-w, so it is more conceptual than the other ones mentioned above. I In the past, there have been a number of possible connector rolids in other areas of the Town discussed by the Planning Board and Town Board and other entities, such as New York State and the City of Ithaca. An example is the Taughannock Boulevard to Trumansburg Road connector road (also known as the Northwest Parkway Concept) that was under consideration when the State proposed the Octopus reconfiguration project in the early 1990' s . Another example is the connector �i road proposed from Burns Road paralleling Pine Tree Road with a Forest Home By-pass through the li Cornell Orchards area up to a Northeast Extension (there have been several versions of a northeast connector road discussed over the years, most recently in the Northeast Sub-area Transportation Study (NESTS), which recommended consideration of a new north-south connector road farther out in Dryden), and a Hector Street By-pass through West Hill, connecting Hopkins Road through valuable agricultural land across Mecklenburg Road down to Elm Street Extension The Transportation Committee is not currently recommending that any of these concepts be shown on the Official Highway Map, either because current development patterns no longer make such connector roads feasible, or environmental constraints make the feasibility of such new roads unlikely, or such concepts for a major new road alignment would require much more study and details than went into any of those concepts mentioned above. In addition, the focus of thc; Transportation Committee in the Transportation Plan so far has been on finding ways of getting people out of cars, by taking advantage of strategies such as park-and-ride lots, enhanced transit, improving pedestrian and bicycle facilities, and working with large employers (Cornell, Ithaca College, Cayuga Medical Center, Ithaca City School District, etc .) to provide incentives for employees to carpool, use transit, etc . While no action is requested from the Board at this time, any comments or feedback on the draft Official Highway Map would be most welcome at thi's early point in the process of preparing the Transportation Plan. I I Please feel free to call if you have any questions . 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FV N O O —4 7 O ~` O 1Y e h (/l 7m D a) n�i o M O ti moh 1 m m n�i c.� o ��r �.a�y o +�+m ^ r'h X o OCD rm+L C n CD N � A N March 7 , 2005 Town Board Meeting ATTACHMENT # 9 FIRE PROTECTION FUND ESTIMATED FUND BALANCE AND ESTIMATED 2005 FIRE PROTECTION CONTRACTS FOR THE YEAR ENDING 2005 TOWN OF ITHACA 2005 ESTIMATED FIRE CONTRACT COST FOR FIRE PROTECTION PROVIDED BY THE CITY OF ITHACA ADMINISTRATIVE FEES : OPERATIONAL COSTS $ 41924 ,293 . 00 BENEFIT COSTS 11913 ,483 . 00 DEBT OBLIGATION 574 ,636 . 00 TOTAL OPERATING COSTS 71412,412. 00 LESS OPERATING REVENUES (637 , 036 . 00) NET OPERATING COSTS $ 61775 , 376 . 00 ADMINISTRATIVE CHARGE @ 2. 75% 170, 520 . 35 O & M COSTS : TOTAL OPERATING COSTS $ 6,775, 376 . 00 TIMES TOWN'S SHARE % 33 .49% TOTAL TOWN' S CHARGE FOR O&M 21269 , 073 .42 TOTAL TOWN CHARGES FOR CITY FIRE PROTECTION FOR 2005 $ 2 ,439 , 593 . 77 LESS TOWN BUDGET FOR 2005 (21300 , 000.00) TOTAL BUDGET SHORTAGE $ 139 , 593 .77 LESS A 2005 CRDIT FOR OVER CHARGE FOR DEC 2004 SERVICES (27 , 061 . 00) NET BUDGET SHORTAGE FOR 2005 $ 112153217 TOWN OF ITHACA SLIDING TAX RATE SCALE ( 1 Cent for every $ 1 , 000 of assesses value ) BASED UPON 2005 ASSESSMENT FOR FIRE PROTECTION REAL PROPERTY TAX PURPOSES FULLY TAX TAX REVENUE TAX REVENUE % OF TAX TAXABLE RATE RAISED MOVEMENT INCREASE $680 ,8339157 $184 $29611 ,676 0 080000% $680, 833, 157 $3. 85 $2,621 ,208 $9, 532 0. 3650% $680, 833, 157 $3.86 $2,628,016 $ 16, 340 0.6257% $680, 833, 157 $3. 87 $2 , 634, 824 $23, 148 0. 8863% $6801833, 157 $3. 88 $2, 641 , 633 $29, 957 1 . 1470% $680, 833, 157 $3. 89 $29648,441 $36, 765 1 .4077% $680, 833, 157 $3. 90 $2,655,249 $43, 573 1 .6684% $680,833, 157 $3. 91 $2, 662, 058 $50, 382 1 . 9291 % $680, 833, 157 $3. 92 $2,668, 866 $57 , 190 2 . 1898% $680, 833, 157 $3. 93 $2,675,674 $63 , 998 2 .4505% $680, 833, 157 $3. 94 $2 ,682 ,483 $70, 807 2. 7112% $680, 833, 157 $3. 95 $2, 689 , 291 $77 ,615 2 . 9718% $680, 833, 157 $3. 96 $2,696, 099 $84,423 3. 2325% $680, 833, 157 $3. 97 $2 ,702 , 908 $91 , 232 3.4932% $680, 833, 157 $3. 98 $2, 709, 716 $98, 040 3. 7539% $680, 833, 157 $3. 99 $2, 716, 524 $ 104, 848 4. 0146% $680,8339157 $4.00 $29723 ,333 $ 111 ,657 4.2753% 2005 SHORTAGE $680, 833, 157 $4. 01 $2, 730, 141 $ 118,465 4. 5360% $680, 833, 157 $4.02 $2, 736, 949 $ 125, 273 4. 7967% $680,833, 157 $4. 03 $2 , 743, 758 $ 132, 082 5. 0574% $6807833, 157 $4.04 $2,7509566 $ 138 , 890 5 .3180% 2006 TAX RATE $680, 833, 157 $4. 05 $2, 757, 374 $ 145, 698 5. 5787% $680, 833, 157 $4. 06 $2, 764, 183 $ 152, 507 5. 8394% $680, 8331157 $4. 07 $27770, 991 $ 159, 315 6. 1001 % $680, 833, 157 $4. 08 $2, 777 , 799 $ 166 , 123 6. 3608% $6801833, 157 $4. 09 $2, 784,608 $ 1729932 6.6215% $680, 833, 157 $4. 10 $2 , 791 ,416 $ 179, 740 6. 8822% $680, 833, 157 $4. 11 $2, 798, 224 $ 186, 548 7 . 1429% $680, 833, 157 $4. 12 $2 , 805, 033 $ 193, 357 7. 4035% $680, 833, 157 $4. 13 $2, 811 , 841 $200, 165 7 . 6642% $680, 833, 157 $4. 14 $2, 818,649 $206, 973 7. 9249% $680, 833, 157 $4. 15 $2 , 8251458 $213, 782 8. 1856% $680, 833, 157 $4. 16 $2, 832, 266 $220, 590 8.4463% $680, 833, 157 $4. 17 $2 ,839, 074 $227 , 398 8. 7070% $680, 833, 157 $4. 18 $2, 845, 883 $234,207 8. 9677% $680, 8332157 $4. 19 $2 ,852,691 $241 , 015 9.2284% $680, 833, 157 $4. 20 $2, 859,499 $247 , 823 9.4891 % $680, 833, 157 $4. 21 $2 , 866, 308 $254,632 9. 7497% $680, 833, 157 $4.22 $2, 873, 116 $261 ,440 10. 0104% $680, 833, 157 $4 . 23 $2 , 879, 924 $268,248 10. 2711 % $680, 8339157 $4.24 $2 , 886, 733 $275, 057 10. 5318% $680,833, 157 $4. 25 $2 , 893, 541 $281 , 865 10. 7925% , 1 City of Ithaca Summary of Ithaca Fire Department Revenues and Expenditures As of 1/1105 Exhibit B 2005 Revenues: Year-to- Year-to-date A3410 Date I Monthly Excess or Account # Descri tion Bud et Actual Actual jQ2Lcienc 1565 Fire Code Inspection Fees $ 52,000.00 $ - $ - $ 52,000.00 2262 Fire Protection Service $ - $ - $ - $ - 2410 Rent of Real Property $ 5,000.00 $ - $ - $ 5,000.00 2550 Public Safe Permits $ 71700.00 $ - $ - $ 7,700.00 2610 Fines $ 61126.00 $ - $ - $ 6, 126.00 2655 Minor Sales $ 50.00 $ - $ - $ 50.00 2680 Insurance Recoveries $ 15,000.00 $ - $ - $ 15,000.00 2690 Other Compensation for Loss $ 250.00 $ - $ - $ 250.00 2701 Refund of Prior Year Ex ense $ 200.00 $ - $ - - $ 5200.00 _ 2705 Gifts and Donations $ 5509000.00 $ - $ - $ 5509000.00 2770 Unclassified Revenue $ 710.00 $ - $ - $ 710.00 Total Revenues as of 111105 (D) $ 637,036.00 $ - - $ (637,036.00)' Expenditures: _Ti A3410 j Year-to- Date '; Avaftble Account # Descri lion ! Bu ti operations: 5105 Administration Salaries i $ 245,058.00 5 - S --- S- 245,f,'�S8, t3a0 5110 Staff Salaries S 3.851 ,324.00 __-5 S__..:..___$ 1,�Bt511124,.r30 5115 Hourl F/T _- _ _ _w a .. w..$w .._...1 ..=" _ _ .._.._._-,._I- __ 5120 Hourly PR S _ : S 5125 Overtime T S -200.1)OU.00 S _._... - .. S --2D ,C1iACR,c _- S 5205 Furniture and Fixtures $ ! S - S -_ 5210 Office Equipment d ; $ 8,326.00 $ - S �- 3 a,328 t1N3 M _ 5215 Motor Vehicles - S - S - S $ - - 5225 Other Equipment S 31 ,512.00 ! $ - $ i S - 310512.00 ;i 54051Te1e hone? S 120323.00 $ - 1 $ j S_- 12.323.00 - 5410 Utilities ( $ 101 ,000.00 $ - $ - ; $ 101 ,000.001 5415 Clothing ' $ 77,050.00 $ - $ - $ 770050.00 _ a 5420 Gas & Oil $ 26,607.00 $ - $ - $ 26,607.00 - 5425 Office Expense $ 81229.00 $ - $ - $ 81229.00 5430 Fees $ - $ - $ - $ - 5435 Contracts $ 179786.00 $ - $ - $ 17,786.00 5440 Staff Development $ 309289.00 $ - $ - $ 30,289.00 5445 Travel and Mileage $ 2,000.00 $ - $ - $ 2,000.00 5450 Advertisin $ - $ - $ - $ 5455 Insurance I $ 929026.00 $ - $ - $ 92,026.00 5460 Program Supplies $ 23,695.00 $. - $ - $ 23,695.00 5470 Equipment and Building Rental 1 $ 11744.00 $ - $ - $ 10744.00 5475 Property Maintenance $ 280216.00 $ - $ - $ 28,216.00 5476 Equipment Maintenance $ 105,670.00 $ - $ - $ 105,670.00 5477 Equipment Parts and Supplies $ 52,650.00 $ - $ - $ 52,650.00 5480 Building Supplies $ 8,788.00 $ - $ - $ 81788.00 5700 Prior Year Encumbrances $ - $ - $ - $ - 5720 Prior Year Equipment $ - $ - $ - $ - Sub-Totals (A) $ 024,293.00 $ - $ - $ 4,924,293.00 Benefits: 9010 State Retirement $ 109336.00 $ - $ - $ 10,336.00 9015 Police and Fire Retirement $ 567,766.00 $ - $ - $ 567,766.00 9030 Social Security $ 326,612.00 $ - $ - $ 326,612.00 9040 Workers Com ensation $ 204,952.00 $ - $ - $ 2049952.00 9060 Health Insurance $ 737,804.00 $ - $ - $ 7371804.00 9070 Dental Insurance $ 179570.00 $ - $ - $ 17,570.00 -_ 9080 Day Care Assistance $ 15,000.00 $ - $ - $ 15,000.00 9089 Tuition $ 3,000.00 $ - $ - $ 3,000.00 ; 9085 Supp Benefit Payment to Disabled $ 30,443.00 $ - $ - $ 30,443.00 J �� Sub-Totals (B) $ 1 .913.483.00 :$ - $ - $ 1 ,913,483.00 �� J Administrative Services: �.. Fiat Fee of 2.75% of (A) and (B) - (D) above $ 6.200.740.00 $ - $ - Calaculated Fee 170 520.35 $ - $ - c Debt Service • ��/ 9710 Serial Bonds $ 316,088.00 $ - $ - $ 316,088.00 1 r 9711 Interest on Serial Bonds $ 143,216.00 $ - $ - $ 143,216.00 1 9720 Statutory Imp Bonds $ 81 ,155.00 $ 1 $ - $ 81 ,155.00 9721 Interest on Statutory Imp Bonds $ 25,416.00 $ I $ - $ 250416.00 9730 Bond Anticipation Notes $ 79674.00 $ - $ - $ 7,674.00 9731 Interest on Bond Anticipation Notes $ 11087.00 $ - $ - $ 11087.00 Sub-Totals $ 574.636.00 $ - $ 574,636.00 Total All Expenditures as of 1/1/05 $ 7.582.932.35 $ - - $ 7,582,932.35 (NET) Excess of (Expenditures) Revenues $ (61945r896.35) 1 - $ - $ 6,945,896.35 Pagel TOWN OF ITHACA A REVIEW OF THE FIRE PROTECTION FUND Beginning 1 /1 /03 $ 207 ,009 .00 Add : 2003 Actual Revenues 21078 , 708 . 00 Deduct: 2003 Actual Expenses (21035 , 145 . 00) Ending 12/31 /03 $ 2509572.00 Add : 2004 Actual Revenues 21350 , 394. 00 Deduct: 2004 Actual Expenses (21447 , 359 . 00) Ending 12/31 /04 $ 153,607 .00 Deduct: 2005 Budgeted Expenses (21569 , 100. 00) Add : Appropriated Fund Balance For 2005 Budgeted Expenses 841710 . 00 Add : 2005 Budgeted Revenue 21527 , 000 . 00 Deduct: Additional charge attributable to final salary arrears settlement with the City (293 , 393 . 00) Firefighters Add : 2005 Budgeted excess for the Village of Cayuga Heights Fire Contract 105 , 381 . 00 Deduct: Unearned 2005 Interest Earnings (71500 . 00) Estimated Available Fd Balance @ 12/31 /05 $ 705.00 f TOWN OF ITHACA ANALYSIS OF FIRE PROTECTION TAX FOR 2006 2005 ESTIMATED FIRE CONTRACT $ 21439, 594 ADD A 8% INCREASED COST IN SERVICES FOR 2006 195 , 168 TOTAL ESTIMATED CONTRACT COSTS FOR 2006 $ 2 , 634 , 761 ADD CASH PAYBACK FOR 2005 ADVANCE FUNDING 112 , 533 TOTAL ESTIMATED 2006 FIRE PROTECTION LEVY $ 217477294 2005 TAXABLE ASSESSED VALUATION $ 680 , 833 , 157 ESTIMATED FIRE PROTECTION TAX FOR 2006 $ 4 . 04 PERCENT OF INCREASE OVER 2005 FIRE TAX RATE AS OF 2006 $ 4 . 04 FIRE TAX RATE AS OF 2005 3 . 84 INCREASE $ 0 . 20 % OF INCREASE 5. 21 % EST MATED SALES TQK IREVEMUE FOR 2005 TOWN OF ITHACA SALES TAX TOMPKINS COUNTY RECEIPTS YEAR COUNTY TOWNS & VILLAGE CITY TOTAL SHARE SHARE SHARE RECEIPTS 1999 201543 , 375 911321156 61861 , 549 361537 , 080 2000 211648 , 845 917821209 628971337 38 , 328 , 391 2001 21 , 385 , 379 91566 , 003 71070 , 367 38 , 021 , 749 2002 2310781620 10 , 307 , 202 71603 ,432 40 , 989 , 254 2003 23, 920 , 011 11 , 118 , 309 71490, 173 4215281493 2004 * 1214701412 61105 , 956 31593 , 312 22 , 169 , 680 TOTAL 123 , 046 , 642 56 , 011 , 835 39 , 516 , 170 2189574 , 647 5 YR 24 , 609 , 328 1112027367 71903 , 234 4317141929 AVERAGE * This represents 6 months of actual receipts. Pagel TOWN OF ITHACA ESTIMATED SALES TAX DISTRIBUTION FOR 2005 ALLOCATION OF SALES TAX REVENUE COUNTY COUNTY 3% 16 , 461 , 179 COUNTY 1 % 81148 , 149 TOTALS 2416091328 56 . 20% CITY OF ITHACA CITY 1 . 5% 61880 , 556 CITY 1 % 11022 , 678 TOTAL 72903 , 234 20 . 60 % SURROUNDING MUNICIPALITIES TOWN / VILLAGE 3% 91752 ,781 TOWN / VILLAGE 1 % 1 ,449 ,586 TOTAL 11 ,202 ,367 23 . 20% TOTAL RECEIPTS 431714 , 929 100% Page 2 TOWN OF ITHACA 2005 BUDGET ESTIMATE FOR SALES TAX REVENUE MUNICIPALITY YTD % 2005 EST 2004 ALLOCATED IMATED CREDITS DISTRIBUTION CAROLINE 262,771 .00 3.97% 4443722 DANBY 271 ,530.00 4. 10% 459,546 GROTON 221 ,000.00 3.34% 374,027 NEWFIELD 461 ,249.00 6.97% 7809632 ULYSSES 135,000.00 2.04% 228,478 CASH DRYDEN 1 ,0103902.00 15.27% 1 ,710,882 GROTON 79, 155.00 1 .20% 133,964 ITHACA 1 $ 52,234. 00 20.43% 21288,563 LANSING 641 ,487.00 9.69% 11085,673 ENFIELD 304,219.00 4.60% 514,870 ULYSSES 153,416.00 2.32% 2590646 VILL DRYDEN 1651429.00 2.50% 279,977 VILL FREEVILLE 45,601 .00 0.69% 771177 VILL GROTON 223,040.00 3.37% 377,480 VILL LANSING 308,553. 00 4.66% 522,205 VILL T-BURG 1420763.00 2. 16% 2411617 VILL CAYUGA HGTS 3271606.00 4.95% 5541451 CITY ITHACA - 1 % 513, 143.00 7.75% 868,459 TOTAL 6,6192098.00 100.00% 11 ,202,367 HISTORICAL ALLOCATION 2004 BUDGET GENERAL FUND $ - 0.00% GENERAL PART TOWN FUND 428,700.00 18.32% HIGHWAY FUND 139129000.00 81 .68% TOTAL $ 21340,700.00 100.00% REALLOCATED SALES TAX REVENUE FOR 2005 GENERAL FUND $ 0.00% GENERAL PART TOWN FUND $ 419,264.74 18.32% HIGHWAY FUND $ 1 ,869,298.26 81 .68% TOTAL ESTIMATED REVENUE $ 292889563,00 100.00% ADOPTED BUDGET 2005 GENERAL TOWNWIDE FUND $ 191 ,969.00 GENERAL PART TOWN FUND $ 479,265.00 HIGHWAY FUND $ 2,0121000.00 TOTAL BUDGET 2005 $ 29683,234.00 ESTIMATED UNEARNED REVENUE FOR 2005 $ (394,671 .00) � 1 Page 3 ESTIMATED FUND BALANCE FOR THE YEAR ENDING 2005 TOWN OF ITHACA A REVIEW OF THE GENERAL TOWNWIDE FUND Beginning 1 /1 /03 $ 21215,553.00 Add: 2003 Actual Revenues 2 ,699,955.00 Deduct: 2003 Actual Expenses (21437,395. 00) Ending 12131 /03 $ 21478,113.00 Add : 2004 Actual Revenues 2,439, 011 .00 Deduct: 2004 Actual Expenses (21542,087.00) Ending 12/31 /04 $ 21375,037.00 Deduct: Parks & Open Space Reserved Fund Balance (270, 599. 00) Deduct: Risk Retention Money (80,725.00) Deduct: 2005 Budgeted Expenses (31176,619.00) Add: Appropriated Fund Balance For 2005 Budgeted Expenses 930, 560. 00 Add : 2005 Budgeted Revenues 21246, 059.00 Estimated Ending 12/31 /05 $ 2,023,713.00 Less: Storm Water Management ( 1901000.00 Parks & Open Space Reserve (20,000. 00) Benefit Reserve ( 140,000. 00) Unearned Sales Tax ( 191 , 969.00)— Water Mgt Training Res# 032 ( 11125.00) Laptop Computer (600. 00) Highway - Eagle Point Software License (11050. 00) New Switch for Network Expansion (750.00) Additional Cash Support to Fire Fund ( 160, 500.00)" ) 1 Z ; D ©D Town Justice Computers & Software (1 ,700. 00)-- Upgrade to Wireless Internet (21000.00) Transportation Study & Sheriff Services (51000.00) ' Club Ithaca ( 11800.00) Youth Employment (5,000. 00) Coddington Road Community Center (35, 000.00) . Estimated Available Fd Balance @ 12/31 /05 $ 1 ,267,219.00 Add: Parks & Open Space Reserve 340, 599. 00 Monies due from the Fire Fund 160, 500. 00 Benefit Reserve 140,000.00 Unexpended 2005 Budgeted Expenses 5% 158, 831 .00 Unexpended 2005 Budgeted Interfund Transfer 245, 000. 00 Total Estimated Fd Balance @ 12/31 /05 After Closing the Accounting & Budget Records for 2005 $ 21312, 149.00 4 ►' TOWN OF Ithaca Annual Update Document For the Fiscal Year Ending 2004 INERAL Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity-Beginning of Year 21215,553 A8021 294789113 Restated Fund Equity - Beg of Year 2,2151553 A8022 2,478,113 ADD - REVENUES AND OTHER SOURCES 216997955 21439,011 DEDUCT - EXPENDITURES AND OTHER USES 21437,395 215429087 Fund Equity-End of Year 2147%113 A8029 21375,037 Page 7 OSC Municipality Code 500342300000 o l�t ! ( � j ^ � ; OFFICE OF THE STATE COMPTROLLER 0 ' r' U a J �;f i Division of Local Government Services and QT ( V' ' Economic Development To : Local Government Official Date : October 21 , 2004 From : Mark Pattiso �/ ' �� Subject : Accounting for Deputy Comp 1 r� Pension payments This memo is aimed at clearing up some of the confusion about the effect of the proposed new Government Accounting Standards Board (GASB) rule and the ability of local governments to achieve budget savings from the change in the payment date from December 15 to February 1 for the New York State and Local Retirement System. We are sending this memo to approximately 375 local governments that have a January 1 to December 31 fiscal year and that prepare financial statements according to Generally Accepted Accounting Principles (GAAP) . The new GASB rule has no effect for approximately 725 local governments that essentially use non-GAAP accounting. - For these governments, changing the payment date from December 15 to February 1 means that they are not required to submit any . payment in 2004 . Therefore, they will not have an expenditure charged to their 2004 budgets. Instead, this expenditure will be a charge to their 2005 budgets. Many are using the resulting surplus in 2004 to increase their fund balance, setting up a specific reserve for future pension costs, or for other expenses in 2004. The issue is somewhat - different for the approximately 375 local governments that have audited financial statements, and therefore use GAAP accounting. However, there is an allowable mechanism for these governments to achieve the full intended benefit. Even though the Office of the State Comptroller and GASB have a disagreement about accounting issues, both agree that local governments can have non-GAAP budgets . Since we recognize .how important the opportunity to achieve budget relief is to local governments, we believe that, local governments can achieve the savings intended by the change in the pension payment date if they prepare their budget on a non-GAAP basis . Local governments are allowed to have a budget that is independent of their modified accrual fund financial statements. In this approach, a government will accrue the pension cost on its financial statements, but will not show it as a cost on its budget. The budget statement will show a surplus (if all other items are balanced) . Supplemental schedules to the financial statements will show a reconciliation between the budget and . the financial statements . This approach has also been accepted by a number of accounting firms . Attached to this letter is further information on this approach. We suggest that you discuss this approach with the accountants who audit your financial statements . It has been suggested that local governments risk a downgrade from the rating agencies, and thus higher borrowing costs, if they take the budgetary relief. However, we believe that there is no basis for this claim. Fitch has written a report on this issue which clearly states that the rating agency is not concerned about the accounting issue, but, as you would expect, would review what a local government does with the savings. In addition, Fitch' s report makes clear that a single event of this kind does not lead to a rating change. Only repeated actions or a series of actions would lead to a rating change. The difference between GASB and the Office of the State Comptroller on the accounting issues is simple. We believe that accounting rules as they currently stand permit local governments using modified accrual accounting to move the pension cost from their 2004 budget to their 2005 budget to reflect the new payment date. GASB staff believes that local governments should accrue the cost in 2004. We think that this is a change in the rules and that GASB should give local governments time to adjust, as it has in the past with new rules . In other words, the new rule should be prospective, not retroactive. GASB staff believes that because they are simply clarifying current rules, it should be applied immediately. GASB has posted its proposed new rule on its website (www. gasb . org) and you can send comments by November 12, 2004 to : Director of Research Project No . 25- 14 Governmental Accounting Standards Board 401 Merritt 7, PO Box 5116 Norwalk, CT 06856-5116 I trust that this memo and attachment provide you with further information on possible alternative approaches when dealing with the pension payment date issue. Again, if you are interested in achieving the full benefit of the change in payment date in your budget, we suggest that you discuss this idea with your accounting firms . If you have any further questions regarding these issues or would like any further information from us, please call Michael Giovinazzo, the Chief of our Professional Standards Unit at (607) 721 -8306 . Budget Attachment A budget is a financial plan that contains estimates of expected inflows and outflows of spendable cash resources for the coming fiscal year. The inflows represent the revenues needed to be received in cash during the year to pay for amounts coming due for payment during that year. Ideally, local governments would prepare budgets using the same basis of accounting they use for their accounting records. However, when the accounting method used requires recording a significant liability that will not have to be paid from current resources, local governments may elect to wait until funds will be needed to raise taxes to pay the liability. This type of budgeting, called non-GAAP budgeting is acceptable since budgetary practices are outside of the scope of financial reporting standards. Are There Valid Reasons for Budgeting on a non=GAAP Basis? One reason why a local government might budget on a non-GAAP basis is to help ensure that the government receives in real property taxes and other revenues only what it is required to disburse. This is an important issue for local government officials who want to minimize the amount of tax dollars needed to help finance operations. Also, this issue is significant for taxpayers who are reluctant to part with their dollars any sooner than is necessary. Examples of liabilities that must be recorded in the financial statements but don't have to be paid with current funds include retirement bills, compensated absences and judgments. Can You Be More Specific About How non-GAAP Budgeting Works? Budgets prepared on a non-GAAP basis generate resources needed in the year when payments are required to be made, not necessarily in the year or years in which the benefits will be received. For example, this budgeting approach can be seen in a situation where a government is able to defer payments . In deferring payments, the government need not have the cash on hand until the disbursements are required. Suppose that local government employees are permitted to defer (until future years) vacations that are earned in the current year. Although the services of the employees benefit the period in which the vacations are earned, the government does not need — and the taxpayers might object to providing — the cash for the vacation payments until the employees actually take the vacations. What Benefit Can Local Governments Derive in a non-GAAP Budget from the Change in Payment Due Date for the Retirement Contributions? Legislation changed the retirement contribution payment date from December 15 to February 1 of the following year. For local governments on a calendar fiscal year, this change would allow them to go a full fiscal year without payment to the Retirement System. For governments that prepare their budgets on a non-GAAP basis, this change would enable them to derive the full benefit of no cash outlay for retirement contributions in 2004. Is non=GAAP Budgeting Acceptable? Financial reporting standards do not require that a budget be prepared in accordance with any specified manner. Therefore, non-GAAP budgeting is perfectly acceptable. In fact there are benefits to budgeting on a non-GAAP basis because it is more consistent with the operations and financing of a governmental unit, and is better understood by officials and the citizens that they serve. 2 What About a Local Government' s Financial Statements? How Are Financial Transactions Reported? Financial statements should be presented in accordance with GAAP and all liabilities and receivables should be disclosed. Since it is not unusual for local governments to use a non- GAAP based budget, the accounting standards provide guidance for financial disclosure. The financial statements must include a budgetary comparison schedule that shows whether the government obtained and used resources in accordance with its legally adopted budget. In this budgetary schedule, revenues and expenditures are shown using the non-GAAP budgetary estimates. This schedule also shows and includes explanations of, differences between the balances recorded on a budgetary basis of accounting and balances reported in year-end financial statements. What Does the Budget Comparison Schedule Look Like? The following are simple examples of a budgetary comparison schedule. In the first example (Year 1 ), the local government assumed it was going to pay its retirement contribution bill of $500 in December 2004 . Following a non-GAAP budgeting approach, the local government accordingly budgeted for this payment in its 2004 adopted budget only later finding out that legislation moved the payment date to February 2005 . Year 1 Budgetary Comparison Schedule General Fund Year Ended December 31 2004 . Budget-to- non -GAAP Actual Amount GAAP Actual Amounts Budget Amount ud et Basis Differences GAAP Basis REVENUES: Real Property Taxes 2 000 2 000 - 2 000 State Aid 1000 1000 - 1000 Total Revenues 3 000 3 000 - 3 000 EXPENDITURES : Transportation 2 500 2 500 - 2 500 Retirement 500 - 5001 500 Total Expenditures 3 000 2 500 500 3 000 Revenues Over (Under) Ex enditures - 500 500 - Fund Balance Beg. of Year 750 750 750 Fund Balance End of Year 750 1,250 750 1 Explanation of Difference Due to Pension Expenditures — Accrued as a liability at December 31, 2004 for financial reporting purposes, but not recognized in the 2004 budget because no payment was due and no cash outlay was required. 3 In Year 2, the local government will need to pay its February 2005 retirement contribution of $ 500 . Therefore, it will need to include that amount in its budget prepared for the year 2005 . The local government also has received an estimate of $400 from the Retirement System for its expected retirement contribution for February 2006 . Year 2 Budgetary Comparison Schedule General Fund Year Ended December 31, 2005 Budget-to- non-GAAP Actual Amount GAAP Actual Amounts Budget Amount ud et Basis Differences JGAAP Basis REVENUES . Real Property Taxes 2 000 2 000 - 2 00o State Aid 1,000 11)000 - 19000 Total Revenues 3 000 3 000 - 3 000 EXPENDITURES , Transportation 2 500 2 500 - 2 500 Retirement 500 500 (100y 400 Total Expenditures 3 000 3 000 100 2 900 V enues Over (Under) enditures - - 100 100 Fund Balance Beg. of Year 1,250 1250 750 Fund Balance, End of Year 19250 19250 850 ' Explanation of Difference Due to Pension Expenditures : — Recorded as an expenditure against "the budget during 2005, but accrued as a liability for financial reporting $(500) purposes at December 31, 20040 Accrued as a liability at December 31, 2005 for financial reporting purposes, but not recognized in the 2005 budget. 400 Total Budget to GAAP differencesQO� What Does non-GAAP Budgetary Balance Information Tell Me? Non-GAAP budget balances help local officials determine whether there are enough spendable cash resources available to pay the government' s bills as they become due for payment. These budget balances also help officials determine whether the government has met its cash needs during the year. Remember, the government would typically raise and budget the resources needed to pay a liability during the year in which the liability will be paid rather than during the year in which the liability is incurred. March 7 , 2005 Town Board Meeting ATTACHMENT # 10 rdFrcost Kirk M . Sigel [kmsigel @ ksx.com] Wednesday, March 02, 2005 5 :01 PM Andy Frost Subject: ZBA Alternates Letter To The Ithaca Town Board Regarding ZBA Alternates : The new zoning ordinance enacted last year has a provision ( 270 - 235 ) for up to two alternates on the Zoning Board of Appeals . I believe that this is an important new feature of the law and that the Town Board should act to fill at least one alternate position . The reason for having one or more alternates is straightforward . In the event that a ZBA member has a conflict of interest or is away for an extended period of time the ZBA could find itself unable to act on an appeal because of a 2 - 2 tie . Having an alternate in this situation would allow the deadlock to be broken . I am planning to appear at the March 7 Town Board Meeting at 7pm to answer any questions . Feel free to call me before then to discuss this matter t urther . cerely , Kirk M . Sigel ZBA Chairman 257 - 6413 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Kirk M . Sigel KSX Technologies kmsigel @ksx . com www . ksx . com 607 - 257 - 6413 1 March 7 , 2005 Town Board Meeting ATTACHMENT # 11 Town Board Meeting-March 7, 2005 -Agenda Item No . 20 BARNEY , GROSSMAN $ DUBOW & MARCUS ATTORNEYS AT LAW SENECA BUILDING WEST ON C. BARNEY SUITE 400 FACSIMILE PETER G . GROSSMAN 11 9 EAST SENECA STREET (607 ) 272 - 8808 DAVID A. DUBOW ITHACA, NEW YORK 14850 (NOT FOR SERVICE OF PAPERS ) RANDALL S , MARCUS JONATHAN A. ORKIN ( 607 ) 273 -6841 KEVIN A, JONES March 1 , 2005 Honorable Catherine Valentino and Members of the Town Board of the Town of Ithaca Ladies & Gentlemen : As you know, the Town participated in the re-location of a portion of Judd Falls Road running northerly from Route 366. At the time, the Town, Cornell University, and the State entered into certain agreements by which Cornell sold land to the State for the re-alignment, the Town agreed to acquire the re-aligned road as a Town Road and to assume maintenance responsibilities for a pedestrian way adjacent to Route 366 and the State agreed to construct the realigned road as part of the improvements of the Judd Falls Road-Route 366 intersection. The work has been completed and the State now wishes to convey the newly constructed road to the Town. The Town Board adopted a resolution conditionally accepting the title to the road in 2001 . During the course of all of these negotiations, Cornell had an interest in acquiring the underlying title to the road, so that if it were ever abandoned, Cornell would become the owner. The Town had not agreed to this arrangement, but had no particular objection to it if Cornell were willing to pay a fair price for the land (Cornell having received moneys from the State compensating Cornell for giving up the land for the reconstruction of the road). The Town ' s 2001 resolution, with this possibility in mind, included a provision allowing the Town to reconvey the property in the Town' s discretion. I believe a copy of the Town' s 2001 resolution was provided to the State back in 2001 and until recently no objection was expressed' to its terms." The State is now asking the Town to adopt a modified version of the 2001 resolution. A, copy of the State' s resolution is attached, showing the changes the State wants, Several of the changes, particularly to the "vesting" in the County Clerk, simply make no sense and I think can be modified to change the reference to "vested" to one of "filed" with the County Clerk. Of greater moment, however, is the proposed deletion of paragraph (c) and the addition of a new paragraph (c) [shown in italics] on page 2 of the resolution. In essence, should the Town ever abandon the road, it reverts to the State. This would preclude the Town conveying anything to Cornell, as earlier envisioned, We need your advice as to whether you are comfortable with this arrangement, or want us BARNEY, GRi SSMAN , DUBOW & MARCUS March 1 , 2005 Page 2 to attempt to negotiate a different arrangement with the State. Aside from the issued with Cornell, the other problem I have with the State' s proposed reversion language is that 30 or 40 years from now if a future Town Board chooses to abandon the road, I'm not certain it would ever look back to this deed and might inadvertently try and convey the road at that time to the adjoining landowners, which is currently (and will probably remain so in the future) the typical disposition of abandoned roads . We look forward to discussing this with you at the Town Board meeting. If any of you have any questions prior to the meeting, please do not hesitate to get in touch with me. Very truly yours, JCB : sls Enclosures xc (w/copy of State' s letter & marked resolution) : Tee-Ann Hunter, Town Clerk Fred Noteboom, Town Highway Superintenden .: . _ . _ .. . z %11- _. I 2 - Z3 - 05 ; 12 : 09PM ; John Barney ; 3 a3 3i 8 Ali 4. '; �. ., r �• _-- -- �" L: i ELS 09 JAN 2 0 2005 STATE OF NEW YORK DEPARTMENT OF TRANSPORTATION _�-- 333 EAST WASHINGTON STREET -. . SYRACUSE , N . Y. 13202 CARL F. FORD, P.E. JOSEPH H. BOARDMAN . ACTING REGIONAL DIRECTOR COMMISSIONER January 14 , 2005 Ms. Catherine Valentino, Supervisor Town of Ithaca 215 N . Tioga Street Ithaca , NY 14850 Dear Ms, Valentino RE: RTE, 366 OVER CASCADILLA CREEK During the development of the Route 366 Bridge Replacement project over Cascadilla Creek, the Town f Ithaca agreed to accept ownership of a portion of the property that the State acquired for the project. It wof our understanding that the Town intended to maintain Judd Falls Road as a Town Road . The Town elt that they needed to have a Town Road into the campus. The Town of Ithaca passed RESOLUTION NO. 2001 -141 — Conditionally Accepting a Title to a Portion of Judd Falls Road as a Town Highway and the Related Pedestrian Path and Assuming Maintenance Responsibilities for same on November 8, 2001 , The Department will need a revised Resolution from the Town in order to be able to transfer the property. A suggested draft is attached for your consideration . In addition the Resolution should indicate who will sign on behalf of the Town to accept the property in question and indicate that the Town of Ithaca agrees to own and maintain Judd Falls Road from its intersection with Rte. 366 to its intersection with Campus Road as a Town Road . If you have any further questions please contact William Guyder, our Regional Real Estate Officer, at (315) 44&7315 Very truly yours , A.' OHN E. FIST E, P. Regional Design Engineer JOnn Barney ; 3 4i 8 i REGULAR MEETING OF THE ITHACA TOWN BOARD THURSDAY, NOVEMBER 8, 2001 RESOLUTION NOe 2001- 141 — Conditionally Accepting a Title to a Portion of Judd Falls Road as a Town Highway and the Related Pedestrian Path andlAssumins Maintenance Responsibilities for same WHEREAS, the State of New York Department of Transportation (ADOT @) is working on a project for reconstruction of the bridge on Route 366 over Cascadilla Creek, and, in connection with such reconstruction, the realignment of the intersection of Route 366 and Judd Falls Road on the north side of Route 366 ; and WHEREAS, the State is abe:u has appropriated title to lands for the purposes of such reconstruction and realignment; and WHEREAS, such reconstruction and realignment also includes the maintenance of a pedestrian way across a pedestrian bridge and northerly along the old Judd Falls Road; and WHEREAS, the State of New York is willing to consider said project if the Town, after completion of the project, assumes ownership of part of the lands involved in connection with such project, and the fesponsibilities for maintenance of the re-aligned portion of. Judd Falls Road and the related pedestrian way and pedestrian bridge; and WHEREAS, the Town is willing de e accept such maintenance responsibilities upon completion of the improvement and conveyance of the properties to the Town; NOW, THEREFORE, BE IT' RESOLVED, that the Town Board of the Town of Ithaca, subject to the conditions set forth below, hereby agrees to accept title in the manner specified, and with respect to the parcels, described as follows : (a) Fee title ownership to premises shown as Parcel 21 on Appropriation Map No . 18 and Parcel 17, on Appropriation Map No . 15 , vested with Tompkins County Clerk on April 19, 2002; together with the responsibility to maintain the improvements on said parcels ; and (b) Permanent easement right on the premises shown as Parcel 18 on Appropriation Map No. 15 , vested with Tompkins County Clerk on April 19, 2002; together with maintenance responsibility for the improvements located on said parcel ; and (c) The maintenance responsibilities for the portion ofithe pedestrian right-of--way located within DOT' s highway L3 - 05 ; 12 : 09PM ; .John Barney ; 3 # 5 / 3 Regular Meeting — 11 /8/2001 Page Two esolution No. 2001 - 141 (d-} right-of-way line for Route 366, being a strip of land approximately 217 meters long along the north line of the Route 366 right-of-way line and approximately 5 .2 meters wide ; and it is further RESOLVED, that a description of the parcels to be so conveyed is annexed to this resolution as Exhibit A ; and it is further RESOLVED, that the acceptance of said title and maintenance responsibility is conditional upon the following: (a) Receipt of a deed or other instrument of conveyance satisfactory to the Town Supervisor and the attorney for the Town conveying, at no cost to the Town, good and marketable title in and to such roadway and pedestrian way; and (b) Completion of the realignment project for the intersection of Judd Falls Road and Route 366 and the completion of all improvements related thereto including completion of the pedestrian bridge and walkway, all as shown on the maps entitled "Alignment Plan Drawing Nos. P1 through P5 prepared by Camp, Dresser & McKee, copies of which are on file with the Town of Ithaca Planning Department. (c) The ir-ansfer- tests-to-be suslthat the T to the pei4iens of t e preperttr being reeeiyed in fee . (being the r-eedigneid portion of judd Fal4s Read sad �a L nms) to Cemell University er ethers, subjeet to the ' 1 W1JJ CV � VAZ1V 11 Vlil , , reservation to the Te Aq of ithaea of the right fen the I VVVL Y4441V 11 VV Y1V 1 V L11 Vl 1i.11L{V{,L - urcZl�zZ samename to be used fen publie puf even and subj eat to ' GV W�1JV %; n meas as 1+ tl. to a t th a ew Teyfc of Ttb. aea i „ its sole 'lineretie„ ma. . aete i .. 1V •1.11 Vl 1111KVL1, Z31-'1LJ JVIV , /� . _ ... ._. to be a&yisable or- appr-oprfate • cmd • t is T r4he �V VV N4 Y1J4Y1V Vl YVVLV RJIIKLV ,-7::Q34 - LL -LT1m"tiILVC (c) That if the premises conveyed are no longer used for public transportation purposes, the premises herein conveyed shall automatically revert to and vest in the Grantors without re-enti v or other affirmative act by the Grantors, and at no cost to the Grantors. RESOLVED, that the Town Supervisor and all other officers . of the Town be and each hereby is authorized and directed to take such additional steps as may be necessary or appropriate to effectuate the transfer of title and fulfillment of the conditions as set forth above. 2 - 23 - 05 9 P ; John Barney ; 3 :t 67 g Regular Meeting — 11 /8/2001 Page Three Resolution No 2001 - 141 MOVED : Councilman Lesser SECONDED : Councilwoman .Russell VOTE : Supervisor Valentino, aye ; Councilwoman Russell, aye , Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye ; Councilman Niederkom, aye. Carried unanimously. ' Hunter, Town Clerk. (STATE OF NEW YORK (COUNTY OF TOMPKINS) SS : TOWN OF ITHACA# I, Town Clerk/Deputy Town Clerk of the Town of Ithaca, New York, do hereby certify that the above resolution is an exact copy of the same adopted by the Town Board of the Town of Ithaca at a regular meeting on the 8 `f' day of November 2001 , 4 Town Clerk/Deputy Town Clerk Town of Ithaca i i i i 2 - 23 - 05 ; 12 : 09PM ; John Barney ; 3 # 7 / a EXHIBIT A DESCRIPTION OF PARCELS TO BE CONVEYED PARCEL NO. 1 Fee title in and to ALL THAT TRACT OR PARCEL OF LAND situate in the Town of Ithaca, Tompkins County, New York, being the realigned portion of Judd Falls Road north of New York State Route 366 as more particularly shown on NYSDOT Fee Appropriation Map No. 18, Parcel No. 23 , vested with the Tompkins County Clerk on April 19, 2002, prepared for State Highway No . 1867, under P.I.N. 303316, PARCEL NO. 2 r Fee title in and to ALL THAT TRACT OR PARCEL OF LAND situate in the Town of Ithaca, Tompkins County, New York, being an irregular parcel of land on the north side of the new proposed highway boundary of New York State Route 366 and being more particularly shown on NYS DOT Fee Appropriation Map No. 15 as Parcel No . 17 , vested with the Tompkins County Clerk on April 19, 2002, prepared for State Highway No . 1867 under P.I.N. 3033160 PARCEL NO . 3 A permanent easement in and to ALL THAT TRACT OR PARCEL OF LAND situate in the Town of Ithaca, Tompkins County, New York, being an easement over the existing Judd Falls Road and being more particularly shown on NYS DOT Fee Appropriation Map No . 15 , Parcel No. 18 , vested with the Tompkins County Clerk on April 19, 2002, prepared for State Highway No. 1867 under P .I.N. 303316 : PARCEL NO. 4 Accepts maintenance responsibility, snow removal, and use and occupancy of a pedestrian way located within the intended highway right-of-way hiie-€er- of Route 366 adjacent to and immediately south of the easterly portion of the parcel described as Parcel No. 2 above, being a curving strip of land used for pedestrian way more particularly [°Showri as a pedestrian way connecting between Parcel No. 2 and to Parcel No .3 described above ; ' ah as more part icularly shown on an Alignment Plan prepared for the State of New York Department of Transportation under Filename 303316BH.VWK2 dated October 2001. being drawing P2 prepared by Camp, Dresser & McKee. Copies of all of the above referenced maps are filed in the offices of the Director of Planning of the Town of Ithaca. March 7 , 2005 Town Board Meeting � 'TA2H JNJ # 12 - - TOWN CLERK' S MONTHLY REPORT 1� 1 TOWN OF ITHACA, NEW YORK FEBRUARY, 2005 HE SUPERVISOR: PAGE 1 uant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received e in connection with my office during the month stated above, excepting only such fees and moneys the application a ayment of which are otherwise provided for by Law: A1255 4 MARRIAGE LICENSES NO, 05002 TO 05005 70.00 1 MISC. COPIES 27 .00 7 TAX SEARCH 35 .00 1 USE OF PARKS & BLDG 60.00 2 MARRIAGE TRANSCRIPT 20.00 TOTAL TOWN CLERK FEES 21100 A2544 DOG LICENSES 538 .63 TOTAL A2544 538.63 B2110 17 BUILDING PERMIT 14,595 .00 1 BUILDING PERMIT EXTENSIN 50.00 2 FIRE SAFETY INSPECTIONS 160.00 3 ZONING BOARD MTG 300.00 2 OPERATING PERMIT 33450 .00 1 ZBA AREA & USE VARIANCE 100.00 1 ZBA SPECIAL APPROVALS 100.00 TOTAL B2110 189755.00 B2115 1 SUBDV . REV. INITIAL APL. 212 .00 1 SUBDV. REV. FINAL PLAT 140.00 1 SITE PLAN INIT. APL. FEE 100 .00 3 SITE PLAN FINAL PLAN 1 ,550.00 TOTAL B2115 29002900 i TOWN CLERK' S MONTHLY REPORT i FEBRUARY, 2005 page 2 I DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 750.63 PAID TO SUPERVISOR FOR PART TOWN FUND 20, 757 .00 PAID TO COUNTY TREASURER FOR DOG LICENSES 102 . 87 PAID TO AG & MARKETS FOR DOG LICENSES 15 .00 I PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 90.00 TOTAL DISBURSEMENTS 21 ,71530 I I I I I MARCH 1 , 2005 SUPERVISOR I i STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA 1 I, TEE-ANN HUNTER, being duly sworn, says that I am the Clerk of the TOWN, OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. - -'-' Subscribed and sworn to before me this Town Clerk t day of 2 0 b ^ I I Notary Public CARRIE WHITMORE Notary Public , State of New York No . 01 W Co my 77 Tioga Commission Expires December 26 I TOWN OF ITHACA Highway Department' s Monthly Board Report February 2005 for the March 7, 2005 Meeting Highway During February the crews were called out 12 times to plow and salt the roads. Along with the snow removal operation, the crews had to work on maintenance and repairs of the vehicles (to be ready for the next storm), mix salt with Majic-0, and clear excess snow that has built up in various places, such as the Town Hall parking lot. Along with our normal operations, we performed most of our annual safety training and hearing tests. This year we also had training on awareness of meth. labs and storm water management. We will continue our safety training in March to fill our annual training requirements . During the better days this month we hauled in crusher run to stockpile for this coming construction season. " No Parking" signs were installed on Clover Lane to help improve snow plowing on this dead end street. crews filled in after snow removal in the mornings by picking up Christmas Trees, filling in oles with cold patch, and miscellaneous shop work. ter and Sewer During February the crews helped Bolton Point by providing confined space entry of the underground PRVs and Meter pits. Worked on water valve maintenance at Ridgecrest Road Tank, Danby Road Tank, and Trumansburg Road Tank, The Engineering Technicians did site checks to monitor our water system on West Hill since turning the system over to Bolton Point on 2/ 14/ 2005 . There were four water main breaks that needed repairing. They were on Tudor Road, Elmira Road, Muriel Street, and Eastern Heights Drive. On Siena Drive and Bostwick Road, the crews cleaned out the sewer lines responding to local residents calls with problems . Parks We also had a crew cut up the fallen tree at the entrance to Tudor Park. 4 March Projects j 1 . Snow removal as necessary, 2. Tree and brush trimming. 3 . Water and Sewer repairs as necessary . 4. Begin bird nesting box maintenance. 5 . Safety Training ghk j i i i I I I i Town Engineer' s Report for 3/7/2005 Town Board Meeting GENERAL Pre=Disaster Hazard Mitigation Plan The Plan has been submitted to FEMA for final comments. EARTH FILL PERMITS No fill permits were issued in February WATER PROJECTS SCLIWC Office Addition Phase I is at the punch list stage and a temporary Certificate of Occupancy is expected by March 7 to allow the employees to move into the new space to allow renovation of the existing office space. East Hill Transmission Main and Storage Tank Construction Documents are being prepared for bidding. Final details for the site easement are proceeding with Cornell University. Inlet Valley and West Hill Distribution Area The SCADA controls for the West Hill area have been functional since February 18th and that has allowed the area to be provided with Bolton Point water. Connections to the City of Ithaca water system are now relegated to emergency supply status . Emergency Power Supply The installation of the transfer switchgear and generator connections at the Pearsall Place, Coddington Road, Troy Road, Coy Glen Road, Oakwood Lane and Christopher Lane pump stations is complete and testing of the generators has occurred at most of the pump stations. Kings Way Water Improvement Plans and specifications have been completed and an agreement has been reached with the developer of the Westview Subdivision to install the water main with the Town providing the materials . Construction is scheduled for early spring. I TOWN ENGINEERS REPORT 3/7/2005 SEWER PROJECTS I South woods Subdivision Force Main I The Developer has completed the installation of the sewer system for phase II of the development and the pump station and force main are operational . Final transfer of the property to the Town is pending. IAWWTF Phosphorus Removal Project Foundation construction has been completed and concrete work is proceeding. Change orders are being prepared to cover the extra work required by the change in design for the pil',e foundation . Joint Projects Interceptor Sewer Proj P I The Town Engineering staff is continuing to work on a capital improvement plan with the City Water and Sewer Division for improving the interceptor sewers that are jointly used by the Town and City. The First Street Interceptor plans are being finalized and construction is planned for 2005 . STORM WATER MANAGEMENT Northeast Development of the drainage plan is scheduled for this winter. DEVELOPMENT REVIEW LINDERMAN CREEK PHASE THREE Linderman Creek Phase Three is substantially complete . The emergency access that was to be abandoned may now be required for the proposed Conifer Village senior apartment project. CAYUGA MEDICAL CENTER Most of the general site work for the Emergency Room addition is substantially complete including the storm water management facilities, utility relocation and new parking lot construction . Engineering staff are monitoring the sediment and erosion control practices . WEIDERMEIR SUBDIVISION Construction of the driveway improvements and water and sewer facilitieslis substantially complete on this five-lot subdivision at the intersection of Slaterville Road and Burns Road . Sediment and erosion controls are being monitored . SOUTHWOODS Construction of phase II improvements is substantially complete . Town Engineer's Report March 7, 2005 Daniel R. Walker Page 2 3/2/2005 I o �yOFIpl • 9 TOWN OF ITHACA PLANNING DEPARTMENT fa 2i - 215 NORTH TIOGA STREET, ITHACA, N.Y. 14850 4� W X04. Jonathan Kanter, A.I.C.P. (607) 273-1747 Director of Planning FAX (607) 273-1704 Planning Director' s Report for March 7 , 2005 Town Board Meeting [Note: This report covers the months of January and February, 2005 . 1 DEVELOPMENT REVIEW January 4, 2005 Meeting: Finch 2-Lot Subdivision, 904 Coddington Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located at 904 Coddington Road, Town of Ithaca Tax Parcel No . 47- 1 -2 , Low Density Residential Zone. The proposal includes subdividing Tax Parcel 47- 1 -2 into two lots of +/- .711 acres (containing an existing residence) and +/-3 .086 acres (also having road frontage on Updike Road) . Herbert E. Finch, Owner; Robert A. Nicholas, Applicant/Agent. La Tourelle Country Inn Addition, 1150 Danby Road : The Planning Board granted Final Site Plan Approval for the proposed addition to the La Tourelle Country Inn located at 1150 Danby Road (NYS Route 96B ) , Town of Ithaca Tax Parcel No . 36- 1 -4. 2, Planned Development Zone No . 1 . The proposal involves construction of a three level addition on the west side of the existing Inn which would include 19 new rooms , a spa, an elevator, and an exercise room. The proposal also includes additional parking and new landscaping. Walter J . Wiggins, Owner/Applicant. Recommendation to Zoning Board of Appeals regarding a sign variance, 630 Elmira Road : The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance to allow a +/- 60 square foot illuminated wall sign on the front fagade of the Southern Tier Cap World building located at 630 Elmira Road, Town of Ithaca Tax Parcel No . 33 -3 -3 , Light Industrial Zone. Joseph & Jeanne Salino, Owner; Scott Trelease, Applicant. Discussion Regarding Visual Assessment for Conifer Village, Conifer Drive : The Planning Board discussed procedures for and details of the visual assessment for the proposed Conifer Village (Linderman Creek) Senior Apartments (Phase IV) project located off Conifer Drive, north of the existing Phase II and III Linderman Creek Apartments . Nomination and Election of Vice Chairperson of the Planning Board for 2005 : Eva Hoffmann was nominated and elected as Vice Chair of the Planning Board for 2005 . January 18 , 2005 Meeting: (Cancelled) Town of It{iacaPlantizrzgrector's Report ezrch 7� 20,�5�7�vwnBoarc�-Meet�g � , February 1 , 2005 Meeting: Stearns 2-Lot Subdivision , 102 Drew Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 2-lot subdivision located at 1021 Drew Road, Town of Ithaca Tax Parcel No . ' s 28- 1 -34 .29 and 28- 1 -34 . 30, Low Density Residential Zone. The proposal is to subdivide off a +/- 20-foot wide strip from the eastern side of Tax Parcel No . 28- 1 -34 . 30 to be consolidated with Tax Parcel No. 28- 1 - 34. 29 . Paul V . Stearns , Owner; Scott A. Miller, Agent. Sketch Plan for Chamber of Commerce Building Addition, 904 East Shore Drive : The Planning Board considered a sketch plan for the proposed addition and renovations at the Tompkins County Chamber of Commerce located at 904 East Shore Drive, Town of Ithaca Tax Parcel No. 18- 2- 10, Planned Development Zone No. 5 . The proposal includes a two story, +/- 2,000 square foot addition on the north side of the existing building with new bathrooms , office space, storage, and meeting space. The proposal also includes a request to amend the Planned Development Zone to increase the number of employees from 10 to 20 . Tompkins County Chamber of Commerce, Owner; Jean McPheeters , President, Agent, 2004 Annual Report: Planning staff presented the 2004 Planning Department Annual Report to the Planning Board. February 22 , 2005 Meeting (Re-scheduled from February 15`h) : Lane 2-Lot Subdivision, 333 & 339 West King Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 2-lot subdivision located at 333 & 339 West King Road, Town of Ithaca Tax Parcel No . ' s 37 - 1 -27 .2 and 37- 1 -27 .4, Low Density Residential Zone. The proposal involves subdivision approval to match the existing property lines for the +/- 2 . 07 -acre parcel at 339 West King Road that did not receive Planning Board Approval in 1984 . James & Amy Lane, Owners/Applicants . Conifer Village - Ithaca Senior Living Community, Conifer Drive : The Planning Board considered the proposed Conifer Village Ithaca Senior Living Community (previously known as Linderman Creek Senior Apartments) proposal consisting of a seventy-two (72) unit independent living rental project for seniors 55 years of age and older, located on and 8 .4 +/- acre parcel north of the existing Linderman Creek Apartments Phase II and III, Tax Parcel No . ' s 27- 1 - 13 . 12 and 27- 1 - 13 . 162 , Medium Density Residential Zone. The remaining +/- 49 acres of the property is planned to be developed into a residential subdivision in the future. The proposal involves a +/- 809555 square foot, three- story building, a 96- space parking lot, stormwater facilities , landscaping, and associated utilities . The applicant is requesting rezoning of the 8 .4 +/; acres for the senior rental apartments from Medium Density Residential to Multiple Residence. Conifer Realty, LLC , Owner/Applicant; John H. Fennessey, Agent. The Planning Board postponed a decision on the environmental determination pending submission of additional information regarding certain issues, including providing a means of second access to the Conifer Village site, site grading, provision of walkways/pedestrian connections , bus turn-around area, and landscaping: I Sketch Plan for Troy Heights 56-Lot Subdivision, Troy Road : The Planning Board considered a sketch plan for the proposed 56-lot subdivision located on Troy Road beginning approximately 1 ,600 feet south of the Coddington Road and Troy Road intersection, porI tion of Town of Ithaca Tax 2 L y "ti rc � l}aS�Tawn Br�rrM etirtg Parcel No. 49- 1 -26 . 2, Low Density Residential Zone. The proposal includes subdividing the +/- 69- acre parcel into 56 residential lots fronting on both Troy Road and on several proposed new internal loop roads along with several parcels to be dedicated to the Town for recreational purposes (open space and trail link) . Paul Rubin, Owner/Applicant; Jody M. Allen, PE, Allen Engineering, Agent. CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following have been accomplished over the past two months . SEOR Reviews for Zoning Board: Seven SEQR reviews for the Zoning Board were done since the December report : ( 1 ) request for a variance to place a wall sign with an area of 60 +/- square feet (40 sq. ft. permitted) at a commercial building, located at 630 Elmira Road, Light Industrial Zone, Scott Trelease, Appellant; (2) request for a height variance to construct a residential building with a height of 40 +/- feet (36 foot limit), located at 105 Southwoods Drive, Low Density Residential Zone, Jim Clark, Appellant; (3 ) request for a height variance to construct a single-family residence with a height of 40 +/- feet (36 foot limit) , located at 212 Eldridge Circle, Low Density Residential Zone, Marlon Byrd, Appellant; (4) request for a variance to construct a single-family residence (to replace a non-conforming building) with non-conforming building setbacks and exceeding lot coverage requirements , located at 1032 East Shore Drive, Lakefront Residential Zone, Lee C . Lee, Appellant, Ernie Bayles, Agent; (5 ) request for a use variance to permit a food catering operation in the South Hill Business Campus (formerly Axiohm building), located at 950 Danby Road, Industrial Zone, Andrew Sciarabba, Appellant; (6) request for approval to allow a psychotherapy office in a home (home occupations require ZBA approval), located at 145 Honness Lane, Medium Density Residential Zone, John and Ida Wolff, Appellants ; and (7) request for variances to enlarge and renovate a non-conforming multiple residence building with additional living space at the Ellis Hollow Senior Apartments and place a second freestanding sign, located at 1028 Ellis Hollow Road, Multiple Residence Zone, Conifer Realty, LLC , Appellant. Codes and Ordinances Committee (COC) : The Committee met on January 19`" and February 16th, 2005 . Review of the draft amendments to the telecommunications facilities regulations continued at both meetings, including discussions with Cornell University officials regarding how the regulations would affect their many small facilities . The Committee is recommending streamlined review procedures for certain small antennas and facilities , and exempting several types of small installations , such as used for wireless Internet connection (WiFi) and keyless building entry systems . Updates on the proposed stream setback law continued at both meetings as well , including a possible methodology for accounting for steep slopes within the required stream setback area. A list of 2005 work plan priorities was approved at the February 16th meeting. The next COC meeting is scheduled for March 16, 2005 , which will tentatively include continuation of review of revised draft amendments in the telecommunications regulations , review of a revised draft of the proposed stream setback law, and possible zoning amendments regarding certain agricultural activities (if ready), including modifying the maximum permitted size of roadside stands . A draft Outdoor Lighting Ordinance will also be distributed to COC members to initiate discussion at a future meeting. Transportation Committee: The Committee met on January 20th and February 15th, 2005 . Agendas included preliminary approval of an updated Official Highway Map for inclusion in the draft 3 Tawn�of�Ithacal'lanrtangbrrec�ar s=1�ep M rch' 7�`�Of?'STown Boa�d ]Vleetiiig � � `' : I I Transportation Plan, completion of review of draft goals and objectives 'Ifor the Transportation Plan, discussion regarding intersections and road segments in the Town with potential problems (e. g. , safety, congestion, alignment) , the upcoming County road improvement projects on Hanshaw Road and Coddington Road, outline and content of the issues and analysis section of the Transportation Plan, status of work by the Ithaca-Tompkins County Transportation Council Park-and-Ride Subcommittee, and the overall timeframe and status of the Transportation Plan. A working meeting was held on January 28 , 2005 to work on an outline and details of the Is section of the Plan. The March meeting date has not been scheduled yet, but a working group meeting is being scheduled for early March to work on additional Plan sections . It is anticipated that a second public information meeting regarding the Plan will be held in the Spring (possibly in May) . ITCTC Planning and Policy Committees : The ITCTC (Ithaca-Tompkins County Transportation Council) Planning Committee met on February 15 , 2005 . Agenda items included discussion and recommendation regarding the TIP update and 2005 -06 Work Program, and report by the Park- and- Ride Subcommittee . The next meeting of the Planning Committee is scheduled for April 19 , 20051 and the Policy Committee will meet on March 15 , 2005 . The meeting location has been changed to the County Library on Green Street, while construction at the TCAT facility takes place. I Conservation Board: The Board met on January 6`h and February 3`d, 2005 . Discussion items included reports of the various committees , a presentation by guest speaker Walter Hang, President of Toxics Targeting, Inc ., regarding identified hazardous waste sites in Tompkins' County, water quality issues, etc. , and a presentation by Diane Conneman regarding perspectives on local vs. national agriculture. Several applications have been received from residents interested in being appointed to vacancies on the Conservation Board, and interviews with these candidates will be scheduled in the near future. The next meeting is scheduled for March 3 , 2005 , MOA Planning Coalition: The Director of Planning serves as the 11 Recording Secretary and coordinates meeting schedules , agendas, meeting summaries , etc. for the, Planning Coalition, which is a sub-group of planning officials under the auspices of the Tompkins County Municipal Officials Association. The Planning Coalition met on January 26`h and February 23 `d, 2005 . Discussion items included a follow-up report on the City of Ithaca' s Transportation Demand Management Study, discussion regarding affordable housing strategies and programs , training of local planning and zoning board members, status of several municipal planning programs (including the Town of Dryden Comprehensive Plan and Town of Danby Zoning and Subdivision Regulation revisions), and a report on the Planning for Agriculture program (see description below) . The next meeting is scheduled for March 30, 2005 . I Inter-municipal Trail Committee : The Committee met on January 12`h and February 9`h, 2005 , and continued discussions regarding a possible Ithaca Youth Conservation Corps project at the Gateway Bridge and trail approaches , a possible grant application through the NYS Quality Communities Program for design aspects of the Gateway Trail (see description below) , and other follow-ups regarding the trail project. Lake Source Cooling Monitoring : Pursuant to the Town Board approval at the February meeting, the agreement with Benchmark to continue technical consulting services in 2005 has been signed by the Supervisor and sent back to Benchmark. I 4 i I Quality Communities Grant Application: The Town and City of Ithaca, in cooperation with the NYS Office of Parks and Recreation, prepared and submitted an application for a grant under the NYS Quality Communities Program. Thanks to Michael Smith and Tim Logue (City of Ithaca Planning Department) for coordinating the grant preparation and submission. The project proposal is for planning and design work related to the inter-municipal Gateway Trail in an amount of about $38 ,000 to include analysis and design of the Stone Quarry Road crossing, analysis of the gap adjacent to the bridge and a design solution, design of the grading and ramps next to the Home Depot site, and drafting of an inter-municipal agreement relating to maintenance and other aspects of the project. The application was submitted one day ahead of the February 25ffi deadline. It may be about six months before we hear announcements of the grant awards (dependent on completion of the State Budget process) . Records Management Day: Town Hall was closed to the public on February 25 , 2005 , for Records Management Day. Planning staff took the opportunity to clean out old files, inventory and send records to the Inactive Storage area, complete records management I.D. forms , file maps in map storage area, clean out computer and e-mail files , and generally clear out spaces and files in individual work stations . 2004 Planning Department Annual Report: The Planning Department staff all contributed to the preparation of the 2004 Annual Report, which was presented to and accepted by the Town Board at the February 7 , 2005 meeting. Training Program for Local Government Officials : Several members of the Planning Department attended a training session for local government officials on February 9, 2005 at the Cortland County Office Building. Sessions attended included Parking Standards , Site Plan Review and Special Use Permits , Use Variances, and Planning for Pedestrians . The program was co-sponsored by the Tompkins and Cortland County Departments of Planning, and provided by experts from the NYS Local Government Division of the Department of State. Course outlines are available in the Planning Department for those interested. Planning for Agriculture Program: Jonathan Kanter and Michael Smith attended a program on "Planning for Agriculture" on January 27 , 2005 , sponsored by Cooperative Extension of Tompkins County, featuring a presentation by a representative of the American Farmland Trust (David Haight) . The program covered a range of issues, including the benefits of farming to communities , tools available to municipalities to encourage farming, potential conflicts between local laws and the NYS Agriculture and Markets Law, and featured several case studies as examples of how some communities have attempted to promote agriculture (e. g. , Town of Easton in Washington County, Town of Marilla in eastern Erie County) , Storm Water Management Training: All members of the Planning Department joined a number of other City and Town of Ithaca and County representatives at a storm water management training session held on February 24, 2005 at Town Hall. Deb Caraco, Stormwater Management Specialist for the NYS Soil and Water Conservation Committee, presented the program. The purpose of the meeting is to inform Planning Board members and staff of the new NYS regulations concerning stormwater management and how it relates to Board/staffs role in the review of development projects . Planning Board members from the City and Town of Ithaca were invited to attend the 5 i `Town of Ithaca PlanncngkDc er cars R— UI Marc . 25" awnBpardtYleetri2g ., - _�, meeting, as well as Conservation Board members . Topics covered included: environmental impacts of stormwater runoff, NYS DEC regulations and permitting requirements , stormwater site plan review issues, erosion and sediment control, and general principles and practices of stormwater management. A more technical follow-up session on Erosion and Sediment Control is scheduled for March 15 , 2005 , from 9 : 00 a. m. to 4 : 30 p . m. at the Ramada Inn in Lansing (pre-registration is required) . I I I I I I I I I I I i I I I I I I I Ii 6 I Agenda Item #29 TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF JANUARY 2005 MONTH YEAR TO DATE 4RESN PERMIT YEAR # OF PERMIT'S AMOUNT # AMOUNT MILY 2005 0 0 0 0 ES 2004 1 150,000 1 1505000 2005 0 0 0 0 TWO FAMILY RESIDENCES 2004 1 1495700 1 1492700 2005 1 97865 1 9,865 RENOVATIONS 2004 0 0 0 0 P20O5 0 0 0 0 CONVERSIONS OF USE 1 90,000 1 905000 3 258,598 3 258,598 ADDITIONS TO FOOTPRINT 0 0 0 0 2005 0 0 0 0 MULTIPLE. RESIDENCES 2004 0 0 0 0 1 South Hill Business Complex office space modification 91725 1 La Tourelle mixed use addition to existing hotel 176705000 1 South Hill Business Complex office space modification 3 2005 3 11683,225 3 15683,225 BUSINESS 2004 1 123,700 1 123,700 2005 0 0 0 0 AG ILTURAL 2004 0 0 0 0 2005 0 0 0 0 IN IA1 2004 0 0 0 0 2005 1 CU renovate Suite 140 at East Hill Plaza 1852000 I 185,000 EDUCATIONAL 2004 0 0 0 0 MISCELLANEOUS 2005 1 Remove fire damaged home 81500 1 81500 CONSTRUCTION 2004 2 7,867 2 75867 TOTAL. NUMBER OF 2005 9 25145, 188 9 25145, 188 PERMITS ISSUED 2004 6 521 ,267 6 5217267 TOTAL FEES 2005 9 35485 9 3,485 RECEIVED 12004 6 15075 6 1 ,075 Date Prepared: February 2, 2005 Dani L. Holford I II January 2005, Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 28 ! 1 . 355 Warren Road - single-family home construction. I 2. 102 Updike Road - addition to single-family home. 3. 206 Eldridge Circle - garage accessory building. 4. 139 Simsbury Drive - 8' x 22' carport. I 5 . 111 Blackstone Avenue - building additions - final. 6. 337 Pine Tree Road (CU) - modification/office. 7. 262 Hayts Road - 26' x 36' two-car garage with attic storage - final. I 8. 111 Woolf Lane - renovate and create legal two-family home. 9. 264 Coddington Road - remodel single-family home. i 10. 205 Roat Street - addition to single-family home - temporary. 11 . 257 Pennsylvania Avenue - existing two-family home. • I 12. 210 Cypress Court - 8- unit multiple residence - final. 13 . 212 Cypress Court - 8-unit multiple residence - final. I 14. 208 Cypress Court - 8-unit multiple residence - final. 15. Danby Road (IC) - office renovation for Room 258. I 16. 126 Park Lane - new single-family residence with attached garage - final . 17. 361 Pine Tree Road, Suite 180 (CU) - renovations to offices. I 18. 756 Dryden Road (CU) - antenna attachment and utility building. 19. 101 Harris B . Dates Drive (CMC) - renovations of third and forth floor north. I 20. 101 Harris B . Dates Drive (CMC) - first floor renovations - temporary. 21 . 101 Harris B. Dates Drive (CMC) - renovations to "CT" and "Wound Clinic." I 22. 950 Danby Road (South Hill Business Campus) - renovations. 23 . Danby Road (IC) - Boardman Place office renovations. 24. Danby Road (IC) - Center for Health Science remodel Room 214. 25 . 136 Forest Home Drive - replace damaged garage roof. 26. 114 Kay Street - garage addition. I 27. 115 McIntyre Place - build exterior deck, remodel kitchen and bath. I 28. 29 Chase Lane - remodel master bath and bedroom. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2005 - 28 j TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2004 - 28 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 1 1 . 703 Hudson Street Extension (Therm) - property maintenance - abated. I From December 2004: I 1 . 400 Warren Road - zoning ordinance - pending July abatement. 2. 324 Blackstone Avenue - building code - pending. I From November 2004: i 1 . 208, 210 Cypress Court - building code - abated. I From October 2004: 1 . 118 Pine Tree Road - occupancy - pending 7/ 1 /05 abatement date. I i From August 2004: I 1 . 312 Salem Drive - building code - pending I i i I January 2005, Page 3 I 5June 2004: 19 Slaterville Road - property maintenance - pending. achel Carson Way - E-911 addresses - pending. From May 1995 : 1 . 1152 Danby Road - zoning and building code - Building Permit applied for corrections - issuance of anew permit pending plan revisions. TOTAL. COMPLAINTS INVESTIGATED YEAR TO DATE, 2005 - 1 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2004 - 6 TOTAL FIELD VISITS THIS MONTH - 47 Uniform Building Code - 23 Local Law and Zoning Inspections - 13 Fire Safety - 8 (3 nursing facilities, 2 churches, I business, 1 group home, I recreational/club) Fire Safety Reinspections - 3 ( 1 apartment complex [6 buildings, 32 units] , 2 propane facility) Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections : 0 TOTAL FIELD VISITS YEAR TO DATE, 2005 - 47 TOTAL FIELD VISITS YEAR TO DATE, 2004 - 69 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE, 2005 - 0 TOTAL SIGN PERMITS YEAR TO DATE, 2004 - 0 ZONING BOARD OF APPEALS 1 MEETING, 4 CASES, AGENDA ATTACHED I i TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY, JANUARY 24, 2005 7 : 00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, January 24, 2005 , in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, NY, COMMENCING AT 7 : 00 P .M. , on the following matters : APPEAL of David Auble, Owner; Jay Bramhandkar, Appellant; Peter Trowbridge, Agent, requesting a Special Approval under the requirements of Article VII, Section 34 of the Town of Granted Ithaca Zoning Ordinance (Pre April 1 , 2004 Ordinance applies), to be permitted to construct a 58 - room hotel and associated parking on the Danby Road south of King Road West, Town of Ithaca Tax Parcel No . 37 .- 1 - 17 . 1 , Business District C . i APPEAL of Scott Trelease, Appellant, requesting a variance from Sections 221 -6 and 221 -7 of the iGranted Town of Ithaca Sign Law, to be permitted to place a wall sign with an area of 60 ± feet (40 foot limit) at a commercial building located at 630 Elmira Road, Town of Ithaca Tax Parcel No . 33 . -3 - 3 , Light Industrial Zone. APPEAL of Ileen Devault and Diane Feldman, Appellants, Jerome Stiles, Crown Construction Agent, requesting a variance from the requirements of Article IX, Section 270-71 of the Town o Granted Ithaca Zoning Ordinance, to be permitted to construct a garage with a 3 foot side yard setback ( 1 feet required) at 1404 Hanshaw Road, Town of Ithaca Tax Parcel No . 70 . - 11 -41 , Medium Density Residential Zone APPEAL of Jim Clark, Appellant, requesting variances from Article VIII, Sections 270-59 and Granted 270-60 of the Town of Ithaca Zoning Ordinance, to be permitted to construct a residential building with a height of 40 + feet (36 foot limit) with a side yard building ; setback of 36 ± feet (40 feet required) at 105 Southwoods Drive, Town of Ithaca Tax Parcel No . 461 - 1 - 15 .41 , Low Density Residential Zone . I i Said Zoning Board of Appeals will at said time, 7 : 00 p .m. , and said place, hear all persons in support of such matters or objections thereto . Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. I Andrew S . Frost Director of Building and Zoning 607-273 - 17813 Dated : January 14, 2005 Published : January 17 , 2005 I I �I