HomeMy WebLinkAboutTB Minutes 2006-08-14Final - 8/9/06
Regular Meeting of the Ithaca Town Board
Monday August 14, 2006 at 5:30 p.m.
215 North Tioga Street, Ithaca, NY
AGENDA
1. Call to Order
2. Pledge of Allegiance
3. Report of Tompkins County Legislature - M. Koplinka-Loehr
4. Report of City of Ithaca Common Council
5. Report of Fire Commission - Bob Romanowski and Brian Wilbur
6. 6:00 p.m. - Persons to be Heard and Board Comments
7. 6:15 p.m. - Presentation regarding Pegasys public access
8. 6:30 p.m. - Presentation regarding draft stream setback law
9. Consider approval of Stormwater Operations and Maintenance Agreement
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_ 10. Consider setting a public hearing regarding local law adding chapter to the Town of
Ithaca Code, titled "Stormwater Management" regarding repair of stormwater
management facilities and recovery of Town charges
11. Consider approval of change order for the Trumansburg Road Tank Renovation
project
12. Discussion of fee structure for pavilion use
13. Consider Naming Town Park on Culver Road "Dress Woods Preserve"
14. Discussion of road swap agreement with Tompkins County
15. Authorization to modify and amend the 2006 County and Town Joint Youth
Programming Budgets
16. Acknowledge receipt and acceptance of independent auditors' report
17. Discussion of October and November Town Board Budget Meeting agendas
18. Consent Agenda
a. Approval of Minutes
:— b. Town of Ithaca abstract
c. Bolton Point abstract
d. Declaration of Surplus Equipment and Approval of Sale at Auction
e. Ratification of Deputy Clerk appointment
Final - 8/9/06
19. Report of Town Officials ^
a. Town Clerk j
b. Highway Superintendent ^
c. Director of Engineering
d. Director of Planning
e. Budget Officer
f. Manager of Human Resources
g. Network/Records Specialist
h. Recreation and Youth Coordinator
i. Attorney for the Town
20. Report of Town Committees
a. Agriculture Committee
b. Agricultural Land Preservation Committee
c. Alternate Energy Committee
d. Board Policy and Protocol
e. Capital Projects and Fiscal Planning Committee
f. Codes and Ordinances Committee
g. Ethics Committee
h. Personnel Committee
i. Public Works Committee
j. Recreation and Human Services Committee - Discussion
k. Records Management Advisory Board
I. Safety Committee | !
m. Transportation Committee
21. Intermunicipal Organizations
a. Cayuga Lake Watershed Intermunicipal Organization
b. City/Town Trail Committee
c. Intermunicipal Cooperation and Consolidation Study Group
d. Joint Youth Commission
e. Lake Source Data Sharing
f. Pegasus Oversight Committee
g. Recreation Partnership
h. Special Joint Committee (Sewer)
i. Southern Cayuga Lake Intermunicipal Water Commission
j. SPCA monthly report for January 2006
22. Review of Correspondence
a. 7/17/17/06 letter from the Association of Towns re S7354/A10710-A
b. 7/22/06 letter from R. and B. Simpson re property maintenance
c. 7/25/06 letter from J. Costello re Racker Centers
d. Monthly SPCA report
21. Consider Adjournment
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
Regular Meeting of the Ithaca Town Board
Monday, August 14, 2006 at 5:30 p.m.
215 North Tloga Street, Ithaca, New York
THOSE PRESENT: Supervisor Valentino; Counciiwoman GIttelman; Councilman Burbank;
Councilman Engman; Councilman Stein; Councilman Cowie; Counciiwoman Leary
STAFF PRESENT: Tee-Ann Hunter, Town Clerk; Fred Noteboom, Highway Superintendent;
Daniel Walker, Director of Engineering; Judy Drake, Human Resources Manager; Susan
Ritter, Assistant Director of Planning; Susan Brock, Attorney for the Town
EXCUSED: Al Carvill, Budget Officer; Jonathan Kanter, Director of Planning
OTHERS PRESENT: Mike Koplinka-Loehr; Tompkins County Legislature; Bob Romanowski,
Fire Commission; Brian Wilbur, Fire Chief; Lauren Steffanelli, Pegasys; Lisa Carrier-Titti,
Town of Ithaca Network/Records Specialist
CALL TO ORDER
Supervisor Valentino called the meeting to order at 5:30 p.m. and led the assemblage in the
Pledge of Allegiance.
^ Agenda Item No. 5 - Report of Fire Commission - Bob Romanowski and Brian Wilbur
(Attachment #1 - written report)
Bob Romanowski appeared before the Board on behalf of the Fire Commission and read his
monthly report.
Supervisor Valentino asked if the board had any questions for Mr. Romanowski. The board
did not have any questions. Supervisor Valentino suggested that Mr. Koplinka-Loehr give his
report and then the board could come back to the fire department presentation. The board
concurred.
Agenda Item No. 3 - Report of Tompkins Countv Legislature - M. Koplinka-Loehr
Mike Koplinka-Loehr appeared before the board on behalf of the Tompkins County
Legislature and reported as follows:
Mr. Koplinka-Loehr reported that the County broke ground on the Public Safety
Communications System. He explained that after September 11^*^, the State has been
looking at upgrading their emergency communications system statewide and they would be
able to co-locate on the County's towers.
Mr. Koplinka-Loehr commented on the County budget process. The Legislature has directed
^ the County Administrator to try to make a recommendation of 2.8% tax levy increase and the
recommendation came in at a 0% tax rate increase. In order to accomplish that, the County
_ will need to cut $1,200,000 from the budget. The Legislature is going to be looking at cutting
whole programs.
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Approved September 11, 2006
Supervisor Valentino stated that it is important to concentrate on the things that need to be
done and to do those well. Then, hopefully, the other things could be picked up elsewhere in '
the community. She was guessing that is the current position of the County Legislature. Mr.
Koplinka-Loehr agreed and explained that the County does not have a process for program
evaluation at this time, so it will be a good exercise for the County.
Councilman Engman asked why there was a difference in terms of the communication towers
between the State program and the County program. Mr. Koplinka-Loehr explained it was
the depth of coverage. The County is looking at a 95% likelihood of 95% coverage. The
State's system is more for global and higher level coverage and they expect that local
emergency responders will tap into the State system with local equipment.
Supervisor Valentino brought up the real estate transfer tax and mentioned that when the
committee worked on the issue, they had recommended the money be put aside for specific
purposes, such as capital projects. Mr. Koplinka-Loehr thought that would be the intent of the
tax if it were passed.
Supervisor Valentino thanked Mr. Koplinka-Loehr for his report.
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Presentation on Ithaca Fire Department Budget (Attachment #2 - PowerPoint
presentation)
Fire Chief Brian Wilbur appeared before the board and gave a brief presentation. The
presentation covered what the Fire Department does and where they do it in the City and the
Town of Ithaca, how the Fire Department got to where they are in terms of their operations,
and the issues facing the Fire Department.
Supervisor Valentino stated that the Town and City have to negotiate a new contract this
year. The current agreement has a term of 5 years and expires at the end of 2006. Mr.
Wilbur thought that the Town and the Fire Department have a good relationship stating he is
very pleased with their relationship with the Town.
Supervisor Valentino stated she feels it is important for board members to understand the fire
budget because it is a larger portion of residents' property tax bills.
Councilman Burbank asked what the main impediments are to rebuilding the volunteer
firemen component of the fire department. He also wondered if there were other
communities comparable to Ithaca that have a more active volunteer force. Mr. Wilbur
explained that the volunteer phenomenon is a general trend nationwide. Most areas of the
country is struggling with a decrease in volunteerism. The biggest obstacle for the fire
department is the required training. Councilman Burbank asked Mr. Wilbur if the trainer
position were filled would recruitment respond. Mr. Wilbur told him that if they had the
training officer, then they would be able to provide the training, but he is not able to predict
how many volunteer firemen it would give them. Other communities in Tompkins County 1 ^
struggle to get people to answer calls. !
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
Councilman Engman asked if the new 911 communications system would help with response
time, coordination or efficiency of the use of person power in the Fire Department. Mr. Wilbur
responded yes. The new communication system is more advanced than the current system.
The Ithaca Fire Department is compensated by outfitting each apparatus with two or three
radios so that they can talk in different frequencies. It is not cost effective or efficient. The
new system will allow all emergency personnel to switch to different frequencies so that they
can communicate with each other. It will improve communication with mutual aid partners
because of the improved coverage and increase number of frequencies.
Supervisor Valentino thanked Chief Wilbur for his presentation and coming before the board.
Agenda Item No. 6 - 6:00 p.m. - Persons to be Heard and Board Confiments
Supervisor Valentino reported the following:
- The County has decided to appeal the decision regarding Health Department fees.
- The Linderman Creek elderly housing project received 100% of the credits applied
for.
- The Town also received a $40,000 grant to replace playground equipment for three
playgrounds.
Councilman Burbank thanked Ms. Drake and everyone who worked on putting together the
picnic. He thought it was a wonderful event and was delighted to be using the new pavilion.
Agenda Item No, 7-6:15 p.m. - Presentation regarding Pegasvs public access
Councilman Burbank introduced Lauren Steffanelli, Pegasys Coordinator, to the board. He
asked Ms. Steffanelli to make a brief presentation to the board about what community access
is and what is on the community access channel.
Supervisor Valentino explained that there is a separate fee on the cable bill for Pegasys as
part of the franchise fee. Councilman Burbank clarified that subscribers support Pegasys
through the franchise fee and tax dollars are not used.
Ms. Steffanelli introduced a video presentation to the board regarding Pegasys and the board
watched the video presentation.
Ms. Steffanelli asked if the board had any questions. Councilman Burbank commented that
Pegasys offers a studio, but they also support work in the schools. Ms. Steffanelli explained
that they have provided equipment to the Ithaca High School, the Lehman Alternative
Community School, Dryden High School, Boynton Middle School and to other schools on a
temporary basis. They have also run video training classes at the Ithaca City Summer
School session held at Stewart Park.
Councilman Engman asked if he understood correctly that Pegasys also runs the government
access channels. Ms. Steffanelli explained that they contract with the City of Ithaca to
videotape a number of their City Council meetings on a monthly basis. The government
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
access channel is available for any local governmental entities to use. Currently the City of ^
Ithaca and Tompkins County Legislature are aired on the channel. Time Warner's access | |
budget also supports approximately 40% of the equipment in the Tompkins County '
Legislature building. Councilman Engman followed up asking if the camera-people at the
County Legislature's meetings are County staff. Ms. Steffanelli confirmed that they are staff
of Tompkins County and the County pays their salary.
Councilman Burbank explained that one of Ms. Steffanelli's responsibilities is endlessly
figuring out pieces of equipment that are unused and getting them someplace where they can
be used. He added that there is a lot of creativity in keeping locally produced video on the
air.
Supervisor Valentino thanked Ms. Steffanelli for her presentation.
Agenda Item No. 8 - 6:30 p.m. - Presentation regarding draft stream setback law
(Attachment #3 - Memo from S. Ritter and Stream Setback Law PowerPoint
Presentation)
Ms. Ritter introduced the video "Riparian Forest Buffers - The Link Between Land and Water"
from Maryland Cooperative Extension to the Town Board and played the video for the board.
Following the video, Ms. Ritter made a PowerPoint Presentation to the Board.
Councilman Burbank wondered if the Town was meeting a mandate with the proposed
stream setback law. Ms. Ritter responded that it was not a mandate, but it is important for i |
water quality. She gave a brief history of how the proposed legislation came about.
Upon completion of the presentation, Ms. Ritter asked if there were any questions from the
board. Supervisor Valentino wondered if Ms. Ritter was looking for the board to make any
decisions regarding the presentation that evening. Ms. Ritter said no, she just wanted to
introduce the concept of the Stream Setback Law. She offered to answer more questions
outside the Town Board meeting and also to come back before the board for more
discussion. Ms. Ritter did want some feedback from the board on their initial reaction and
thoughts regarding the proposed local law. The law is currently an in-house document. If it
were something the Town Board would be interested in enacting in the future, then she would
like to get feedback from outside entities such as the Water Resources Council. The
Agricultural Committee has recommended that the Soil and Water Conservation District also
look at the law to provide feedback to the Town.
Supervisor Valentino asked the board if they wanted other organizations to look at the law
and provide feedback. Councilman Stein wondered if staff has taken a look to see what
developments over the past 5 years would have been impacted by this legislation had it been
in effect. Ms. Ritter indicated that they did not do that type of analysis. The Codes and
Ordinances Committee did have Ms. Ritter do some evaluations on how many properties
would be impacted that were 2 acres in size, but she did not have that information available
for the meeting. Councilman Stein was interested in any information related to that and how ^
many people it would affect.
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Regular Town Board Minutes - August 14,2006
Approved September 11, 2006
Mr. Walker added that around the time this law was being developed, the Saponi Meadows
project was before the Planning Board. The Planning Department worked with the developer
- of the project to reduce the number of proposed lots to lower than allowed in the zoning
ordinance. The Planning Board, in their approval of the project, required a 50-foot setback
from the stream and the restriction is written into the deeds. The Tutelo Park project is
another example of how the number of lots has been reduced. The originally proposed
subdivision in that area included a road that connected to Five Mile Drive. It is another
project where the Planning Board came to a mutual agreement with the developer to protect
the stream.
Ms. Ritter added that the Planning Board has been very good at requiring applicants to
setback from the streams. The proposed law would help with existing lots that do not have to
go through subdivision approval. Councilman Engman emphasized that it is always more
expensive to mediate than to prevent something. He thought that if they had this sort of
legislation decades ago, then there might not be discussion about dredging the Inlet and the
phosphorous removal project might have been less expensive. Councilman Engman felt
strongly that legislation such as the stream setback law would save society a lot of money in
the long run. It will also provide cleaner lakes and streams. Mr. Walker added that had this
law been in effect decades ago, there would not be as many houses in the northeast area of
the Town and the Town would not be struggling to deal with the drainage problems in the
area. He further explained to Councilman Stein how the proposed stream setback law would
have changed the development in the northeast area. Ms. Brock added that the law exempts
all parcels that are less than 1 acre in size.
Councilman Burbank indicated that the stream that runs through his backyard is not included
on the map. Ms. Ritter was not aware of it, but she was willing to take a look at it. Supervisor
Valentino added that the Water Resources Council would be helpful in identifying streams as
well. Ms. Ritter explained how staff determined the locations of streams in the Town. She
asked for board input on the less than 1 acre sized parcel exemption. Councilman Burbank
thought that there was a best practices component that might be beyond the law, but good for
community information. Councilman Engman reminded everyone that the draft law has been
in the works for many years, and fine tuned over past two years. He added that the Codes
and Ordinances Committee is ready to recommend the Town Board move forward with the
law. Supervisor Valentino agreed with Councilman Engman and would like to have input
from other organizations. Councilman Cowie asked if the Town would be looking for input
from persons who might not be sympathetic or supportive of the law. Supervisor Valentino
thought that they would get that type of feedback once the document was presented to the
public. The board agreed to distribute the document for input.
Agenda Item No. 9 - Consider approval of Stormwater Operations and Maintenance
Agreement
Mr. Walker walked the board through the proposed agreement template. He explained the
reason for the template is so that the Town can enter into stormwater facilities maintenance
agreements without having to come back to the Town Board for a detailed review of each
agreement. The Town Board will have an opportunity to review the agreements as part of the
regular subdivision process because Town facilities and utilities come before the Town Board
Regular Town Board Minutes - August 14,2006
Approved September 11, 2006
for location approvals prior to final subdivision approval. Ms. Brock added that there is
language in the agreement authorizing the Town to charge back to the property owner any "
expenses the Town incurs with regard to facility maintenance.
Councilman Engman moved adoption of the resolution. Councilwoman Gittelman seconded.
TB RESOLUTION NO, 2006- 169: RESOLUTION APPROVING MODEL STORMWATER
OPERATION, MAINTENANCE AND REPORTING AGREEMENT
WHEREAS, certain land development activities in the Town of Ithaca can degrade water
quality and/or contribute to flooding; and
WHEREAS, to address these concems, the Town Planning Board's approvals of site plans
and subdivisions may include requirements for land developers to construct, operate and
maintain stormwater management facilities; and
WHEREAS, the Town Planning Board's approvals of site plans and subdivisions may be
conditioned upon the land developer's entry into a stormwater Operation, Maintenance and
Reporting Agreement with the Town that includes an inspection and maintenance plan for the
facilities; and
WHEREAS, federal and state laws and regulations require certain municipalities, including
the Town of Ithaca, to implement procedures for inspections of land developers' stormwater ^
management facilities and for enforcement of stormwater-related requirements; and i |
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WHEREAS, the Town has entered into stormwater Operation, Maintenance and Reporting
Agreements with land developers that require stormwater management facilities to be built as
required by the Planning Board and provide the Town with mechanisms to inspect the
facilities and remedy any problems that might occur with construction, operation or
maintenance of the facilities; and
WHEREAS, Town staff and the Attomey for the Town recentiy determined that revisions to
the Town's model Agreement were desirable to make the agreements more effective; and
WHEREAS, Town staff developed, and the Attomey for the Town has reviewed, the attached
revised model stormwater Operation, Maintenance and Reporting Agreement;
THEREFORE BE IT RESOLVED, that the Town Board hereby approves the attached model
stormwater Operation, Maintenance and Reporting Agreement and authorizes the Town of
Ithaca Supervisor to execute Operation, Maintenance and Reporting Agreements on behalf of
the Town when such agreements are required as a condition of Planning Board approval,
provided that the agreements contain substantially the same terms as those in the attached
document and are in a form approved by the Attomey for the Town.
MOVED: Councilman Engman
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SECONDED: Councilwoman Gittelman
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Counoilwoman Gittelman,
Aye; Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Aye;
Councilwoman Leary, Aye. Motion Carried.
Agenda Item No. 10 - Consider setting a public hearing regarding local law adding
chapter to the Town of Ithaca Code, titled "Stormwater Management" regarding repair
of stormwater management facilities and recovery of Town charges
IB RESOLUTION NO. 2006- 170: Consider setting public hearing regarding local law
adding chapter to the Town of Ithaca Code, titled "Stormwater Management" reaardina
repair of stormwater management facilities and recovery of Town charges
BE IT RESOLVED that the Town Board of the Town of Ithaca hold a public hearing at the
Town Hail, 215 North Tioga Street, Ithaca, New York on the 11^^ day of September 2006, at
7:00pm for the purpose of considering a proposed local law adding a chapter to the Town of
Ithaca Code, titled "Stormwater Management" regarding repair of stormwater management
facilities and recovery of Town charges.
RESOLVED, that at such time and place all persons interested in the proposed local law may
be heard conceming the same; and it is further
RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to
publish a notice of such public hearing in the Ithaca Joumal published in the City of Ithaca,
Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said
publication and posting to occur not less than ten days before the day designated above for
the public hearing.
MOVED: Supervisor Valentino
SECONDED: Councilman Burbank
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Councilwoman Gittelman,
Aye; Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Aye;
Councilwoman Leary, Aye. Motion Carried.
Agenda Item No. 11 - Consider approval of change order for the Trumansburg Road
Tank Renovation project (Attachment #4 - Change Order)
Mr. Walker told the Board that there were a couple of surprises during the Trumansburg
Road Tank Renovation project and asked their approval of change orders numbers 1 and 2.
Supervisor Valentino moved the resolution and Councilwoman Gittelman seconded.
Councilman Engman asked if the rod and center wheel assembly still used in new tanks. Mr.
Walker explained that this is a riveted tank and is over 80 years old. It has a conical roof on it
and the mechanism is not used in newer tanks.
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
TB RESOLUTION NO. 2006-171: Approval of Change Order # 2 for Trumansbura Tank
Renovation Project
WHEREAS, On Monday May 8, 2006 the Town of Ithaca Awarded a contract for the
Trumansburg Road Tank Renovation Project to R. DeVlncentis Construction, inc., and
WHEREAS, during construction of the project the Town Engineer has determined that
removal of a rod and center wheel assembly at the top of the tank, used during assembly of
the tank and no longer required for any structural reason, was required to allow for safe
access to the inside surface of the tank roof, and
WHEREAS, the cost of change order #2 is $6500.00 which exceeds the approval authority
given to the Town Engineer by the Town Board, and
WHEREAS, change order# 1 with a cost of $3800.00 was previously approved by the Town
Engineer, bringing the total contract cost with change order #2 to $179,600.00 which does not
exceed the project budget of $180,000.00, now therefore be it
RESOLVED: that the Town Board of the Town of Ithaca hereby authorizes the Town Engineer
to approve Change order #2 to the contract for the Trumansburg Road Tank Renovation
Project to R. DeVincentis Construction, Inc.
MOVED: Supervisor Valentino
SECONDED: Councilwoman Gittelman
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Councilwoman Gittelman, Aye;
Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Aye; Councilwoman
Leary, Aye. Motion Cam'ed.
Agenda Item No. 12 - Discussion of fee structure for pavilion use (Attachment #5 -
Draft 2 of Pavilion Use Policy)
Supervisor Valentino explained that the Recreation and Human Services Committee was
divided on whether or not to charge Town residents a lower price than non-residents for the
use of the Tutelo Park pavilion. The committee has not decided what fees to charge.
Councilman Engman understood that someone could go to the park and use the pavilion
without resen/ing it, but someone with a reservation could bump them. He thought that Town
residents would be getting some benefit in that they are more likely to be able to go there and
use the facilities. He wondered if there would be separate charges for use of the ballfield and
for the pavilion. Councilman Burbank explained that the committee has not figured out
charges for use of the ballfield. The committee is asking the Board if preference should be
given to Town residents in what they are charged.
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Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
Councilman Cowie thought that there should be a flat fee for use of the pavilion. Councilman
i Stein did not think it was a lot of money one way or another, but someone might notice the
difference. He is supportive of intermunicipal cooperation and thought that there should be a
flat fee. Councilwoman Leary wondered how important it was for the Town to charge a fee.
Supervisor Valentino thought that the fee would help the Town cover its costs with regard to
clean up and maintenance of the park although it would not cover all the costs to the Town.
Councilwoman Leary asked if there could be an arrangement where there is a flat fee, but if
there is a conflict between two groups wanting to use the pavilion preference could be given
to the Town group. Supervisor Valentino did not think it was likely to happen because one
group would get their reservation in first.
The Board recommended that there be the same fee for Town residents and non-residents.
They discussed Councilman Burbank's suggestion of accepting credit cards to make the
reservation process easier. Staff reported that they do not have problems receiving checks
for other permits fees charged by the Town.
Agenda Item No. 13 - Consider Naming Town Park on Culver Road "Dress Woods
Preserve"
Councilman Burbank introduced this item to the Board stating the Town has not yet named
the parkland. He commented that the Finger Lakes Land Trust is quoted as having identified
~ the parkland as the Jeff Dress Woods Park. The Recreation and Human Services Committee
recommends the "Dress Woods Preserve".
Councilman Burbank moved the resolution and Councilman Engman seconded.
TB RESOLUTION NO. 2006-172: Naming Town Park on Culver Road as "Dress Woods
Preserve"
WHEREAS, the Town Board of the Town of Ithaca did on February 13, 2006, accept tax
parcel number 32.-1-7 located on Culver Road as dedicated park land in accordance with
the Town of Ithaca Park. Recreation and Open Space Plan (adopted In December 1007); and
Whereas, the Board has determined the name "Dress Woods Preserve" meets the criteria of
the Town of Ithaca Policy on Naming Town Parks; and
WHEREAS, the Recreation and Human Service Committee recommended the name "Dress
Woods Preserve" now therefore
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby names the dedicated
parkland as "Dress Woods Preserve."
jmm MOVED: Councilman Burbank
SECONDED: Councilman Engman
Regular Town Board Minutes - August 14, 2006
Approved September 11,2006
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Councilwoman Gittelman, Aye;
Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Aye; Councilwoman
Leary, Aye. Motion Carried.
Agenda Item No. 14 - Discussion of road swap agreement with Tompkins County
(Attachment #6 - memo from F. Noteboom)
Mr. Noteboom explained that the Tompkins County Highway Manager has given him a
proposal to swap some County roads and Town roads. The County roads they would like to
give to the Town are Bundy Road and Pleasant Grove Road; they are willing to take Burns
Road and Game Farm Road from the Town. Mr. Noteboom has outlined various reasons for
the board in support of the road swap. He explained that Bundy Road has far less traffic than
Burns Road. The traffic on Burns Road is mainly truck traffic, which is much heavier than the
car traffic on Bundy Road.
Supervisor Valentino asked if Ms. Brock has looked into the legality of swapping roads. Ms.
Brock said that she has and that Town Highway Law has a mechanism for towns to transfer
roads to the county and for the county to transfer roads back to the town. She did not find
anything regarding the need for an equivalency of miles. Supervisor Valentino added that the
Public Works Committee would look at it and give a recommendation to the Board.
Councilman Stein thought that Mr. Noteboom should negotiate the best deal he can.
Supervisor Valentino added that the Public Works Committee suggested that the Town Board
look at the proposal before Mr. Noteboom spent time on it. The Board did not have a
problem with Mr. Noteboom moving fonward with negotiations on the road swap.
Councilman Engman asked what the "Gateway" was that Mr. Noteboom referred to in his
analysis. Mr. Noteboom explained that it is a traffic plan being worked on by the Town, City,
Cayuga Heights, and Cornell that will bring less traffic into Forest Home.
Agenda Item No. 15 - Authorization to modifv and amend the 2006 Countv and Town
Joint Youth Programming Budgets (Attachment #7 - Summary of 2006 Expense and
Revenue for Youth Programs monitored bv the Joint Youth Commission)
Supervisor Valentino recommended to the Board that they make the change of the additional
$2,516.25 in 2006 because the program and budget are underway. She wanted to bring the
Board's attention to the additional costs that come up every year, which increase the overall
budget for the year. Supervisor Valentino has also asked that the budget request for 2007
include a 3% decrease and she would really like a resolution from the Board in support of
holding funding at the 2006 level. She felt that the Board could not keep adding onto their
budgeting money. The Town is only reimbursed for 40% of its costs.
Supervisor Valentino moved the resolution and Councilwoman Gittelman seconded.
Councilman Stein said that he was having a hard time following the analysis the Board was
given; he did not see where the $2,516 increase was reflected. Supervisor Valentino thought
that it was on the sheets provided to the Board at the July Town Board meeting. She
explained that the additional money is for Work Force New York.
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Councilman Stein asked for help in understanding why there was the shortfall. He wondered
if the County changed their budget in the middle of the year. Supervisor Valentino responded
that their budget was changed somewhere along the line. The County changed what would
be the Town share and the County share. She explained these are different from the
Recreation Partnership programs. The programs under discussion are youth development
programs. Councilman Burbank added that different agencies are contracted with to provide
the programming. Councilman Stein asked if there were other parties in the partnership with
the County. Supen/isor Valentino explained that there are youth commissions around the
County. The Town belongs to a Joint Youth Commission, which includes the Village of
Lansing, and the Village of Cayuga Heights. The County Youth Bureau does not run
programs, but they provide the staff support that puts together the budgets. Councilman
Stein asked if the other entities were paying additional costs as well. Supervisor Valentino
responded no, the money is specifically related to the Town Joint Youth Commission.
Councilman Stein did not feel that the Board meeting was the place to educate him and did
not feel comfortable voting on the resolution since he did not understand it. He asked if there
could be a presentation on this function. Supervisor Valentino said she would arrange that
for presentation during the 2007 budget process.
Councilman Burbank asked if the other members of the Joint Youth Commission were
sharing in the additional cost. Supervisor Valentino explained that the Village of Lansing and
the Village of Cayuga Heights were not contributing toward the additional budget request.
Councilman Cowie asked what the impact would be if the Town did not pick up the additional
costs. Supervisor Valentino explained that it would impact the programs.
The Board discussed how they could work with the County to make sure that the same
shortfall does not occur again in 2007.
TB RESOLUTION NO. 2006-173: Authorization to Modify and Amend the 2006 County
and Town Joint Youth Programming Budgets
WHEREAS, following the Adoption of the 2006 Town Budget final program figures for 2006
were detailed by program, and
WHEREAS, the attached supporting worksheets identifies those individual program
expenses with a net additional amount of $2,516.25 needed from the General Townwide
Fund fund balance, and
WHEREAS, the Town Supervisor and Town Budget Officer recommends to the Town Board
approving those 2006 budget modifications and amendment as detailed in the supporting
worksheets, and therefore be it
RESOLVED, that this Town Board approves amending and modifying the 2006 Town Budget
MOVED: Supervisor Valentino
SECONDED: Councilwoman Gittelman
11
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Councllwoman GIttelman, Aye;
Councilman Engman, Aye; Councilman Stein, Abstained; Councilman Cowie, Aye;
Councllwoman Leary, Aye. Motion Carried.
Councilman Cowie excuses himself from the meeting.
Agenda Item No, 16 - Acknowiedqe receipt and acceptance of independent auditors'
report
Councilman Burbank moved the resolution and Supervisor Valentino seconded.
Councilman Engman wondered how much money came out of Fund Balance Reserves to
pay for Tutelo Park. Supervisor Valentino stated it should be under the Capital Projects
portion of the budget.
IB RESOLUTION NO. 2006-174: Town of Ithaca Independent Auditor's Report for the
Year Ending December 31, 2005
WHEREAS, the Town Board and the Budget Officer have received the Certified
Financial Statements for the year ended December 31, 2005 for the Town of Ithaca from the
Independent auditing firm of Sclarabba Walker & Co., LLP., Certified Public Accountants;
now, therefore, be It
RESOLVED, that the Town Board hereby accepts the Independent Auditor's Certified
Financial Statements for filing; and be It further
RESOLVED, that the Town Board directs the Town Clerk to post notice that said
financial statements are available for public Inspection at the Town Clerk's office during
regular business hours.
MOVED: Councilman Burbank
SECONDED: Supervisor Valentino
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Councllwoman GIttelman, Aye;
Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Absent;
Councllwoman Leary, Aye. Motion Carried.
Agenda Item No. 17 - Discussion of October and November Town Board Budget
Meeting agendas (Attachment #8 - a comparison of legal expenses 2005 and 2006;
Personnel budget sorted bv department size: 2001 - 2005 actual paid wages analysis)
Supervisor Valentino explained that in 2005, the Board held an extra meeting in October and
an extra meeting in November that were devoted to budget discussion. She asked the Board
to let her know what information they feel would be helpful for them to have during the budget ; \
meetings. Councllwoman Leary thought the PowerPoint presentation put together by Ms. ^
12
n
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
^ Drake, Mr. Carvill and Supervisor Valentino would be helpful. Councilman Engman added
that he does not deal with the budget on a regular basis so it would be helpful to have the
presentation again. He thought it would be helpful to pull out and compare the attorney costs
ifor 2005 and the projected for 2006 and 2007.
Supervisor Valentino provided the Board with an analysis of attorney costs for 2005 and 2006
(January 1, 2006 through July 31, 2006). The Board discussed the increase in attorney fees
from 2005 to 2006.
Councilman Engman mentioned Fire Chief Wilbur's presentation and thought it would be
helpful for the Board to see the Fire Department budget. Supervisor Valentino said that she
receives a summary from the City regarding Fire Department costs. Councilman Engman
thought it would be helpful to have that information.
Councilman Stein brought the Board back to Item No. 17 and the Board discussed how they
could compare costs from year to year. They also discussed the possible reasons for the
increased attorney fees.
Agenda Item No. 18 - Consent Agenda
Supervisor Valentino explained that the Bolton Point abstract was not at the Board meeting
^ because the date of the Town Board meeting was changed and they needed to pay their bills.
TB RESOLUTION NO. 2006-175: Consent Agenda Items
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or
adopts the resolutions for Consent Agenda Items as presented.
MOVED: Councilman Stein
SECONDED: Councilman Burbank
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Councilwoman Gittelman,
Aye; Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Absent;
Councilwoman Leary, Aye. Motion Carried
TB RESOLUTION NO, 2006'175 a: Town Board Minutes of Julv 17. 2006 and Julv 24,
2006
WHEREAS, the Town Clerk has presented the minutes for a Special Town Board
meeting held on July 17, 2006 and a Regular Town Board meeting held on July 24, 2006 to
the goveming Town Board for their review and approval of filing; now therefore be it
RESOLVED, the Town Board does hereby approve for filing the minutes for the
meetings held July 17, 2006 and July 24, 2006 as presented at the August 14, 2006 board
meeting.
13
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
MOVED: Councilman Stein
( I
SECONDED: Councilman Burbank
VOTE: Supervisor Valentino, Aye; CouncHman Burbank, Aye; Counciiwoman Gittelman,
Aye; Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Absent;
Counciiwoman Leary, Aye. Motion Carried.
IB RESOLUTION NO. 2006-175 b: Town of Ithaca Abstract
WHEREAS, the foiiowing numbered vouchers have been presented to the Ithaca
Town Board for approval of payment; and
WHEREAS, the said vouchers have been audited for payment by the said Town
Board; now therefore be it
RESOLVED, that the Town Board hereby authorizes the payment of the said vouchers
in totai for the amounts indicated.
VOUCHER NOS. 2416 - 2536
General Fund Townwide $ 74,117.73 n
General Fund Part Town $ 5,353.85
Highway Fund Part Town $ 179,432.97
Water Fund $ 283,755.01
Sewer Fund $ 95,746.55
Wiliiam & Hannah Pew Bikeway $ 5,331.94
Risk Retention Fund $ 395.25
Fire Protection Fund $ 409,557.78
Forest Home Lighting District $ 141.88
Glenside Lighting District $ 54.83
Renwick Heights Lighting District $ 77.06
Eastwood Commons Lighting District $ 164.79
Clover Lane Lighting District $ 18.84
Winner's Circle Lighting District $ 57.60
Burieigh Drive Lighting District $ 65.94
Westhaven Rd Lighting District $ 213.36
Trumansburg Rd Tank Renovation $ 3,219.10
Coddinaton Rd Lighting District $ 126.22
TOTAL: $1J)5T830.70
MOVED: CouncHman Stein
SECONDED: CouncHman Burbank
14
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Councilwoman Gittelman,
Aye; Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Absent;
Councilwoman Leary, Aye. Motion Carried.
IB RESOLUTION NO. 2006-175c: Sale of Surplus Items
WHEREAS, a municipal auction is held every year at the Lansing Town Bams; and
WHEREAS, The Public Works Department will put the following in the auction in
September: 1999 Ford F350 1-Ton (#22), 1979 John Deere Dozer 450 (#31), 1999 Daewoo
Loader (#34), 1999 Ford F350 1-ton (#61), and a Homelite Chain Saw; and
WHEREAS, The following computer equipment will be sent to the auction: 15
computers, 2 monitors, 1 fax machine, 1 convenience base for laptop, 3 Apple printer toner
cartridges, and 1 scanner; now therefore be it;
RESOLVED, that a 1999 Ford F350 1-Ton (#22), 1979 John Deere Dozer 450 (#31),
1999 Daewoo Loader (#34), 1999 Ford F350 1-ton (#61), and a Homelite Chain Saw be
placed in the auction with the money from the sale going into the Cash Reserve—Highway
Equipment (DB230) account; further be it;
RESOLVED, that 15 computers, 2 monitors, 1 fax machine, 1 convenience base for
laptop, 3 Apple printer toner cartridges, and 1 scanner be placed in the auction.
MOVED: Councilman Stein
SECONDED: Councilman Burbank
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; Councilwoman Gittelman,
Aye; Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Absent;
Councilwoman Leary, Aye. Motion Cam'ed.
TB RESOLUTION NO. 2006-175d: Ratification of Town Clerk's Appointment of Deputy
Town Clerk
WHEREAS, there has been a vacant Deputy Town Clerk position in the Town Clerk's
Department since July 21, 2006, due to the resignation of Kristin Burgos; and
WHEREAS, Town Clerk and Human Resources Manager interviewed seven
candidates for the position and have determined that Paulette Neilsen possess the
knowledge, skills and ability to satisfactorily perform the duties of the Deputy Town Clerk
position; and
WHEREAS, Tee-Ann Hunter, Town Clerk has appointed Paulette Neilsen as a Deputy
Town Clerk, effective, August 14, 2006;
15
Regular Town Boarcl Minutes - August 14, 2006
Approved September 11, 2006
Now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the appointment
made by the Town Clerk, of Paulette Neilsen as Deputy Town Cierk, effective August 14,
2006; and be it further
RESOLVED, the said position is in job classification "K" at part time status of 30 hours
a week, at the hourly wage of $17.61, with benefits; and be it further
RESOLVED, a twenty six (26) week probationary period applies and shall end
effective February 12, 2007, with no further action by the Town Board if there is successful
completion of the probationary period as determined by the Town Clerk.
MOVED: Councilman Stein
SECONDED: Councilman Burbank
VOTE: Supervisor Valentino, Aye; Councilman Burbank, Aye; CouncHwoman Gittelman,
Aye; Councilman Engman, Aye; Councilman Stein, Aye; Councilman Cowie, Absent;
CouncHwoman Leary, Aye. Motion Carried.
Agenda Item No. 19 - Report of Town Officiais (Attachment #9 - monthly reports)
Highway Superintendent
Mr. Noteboom reported that the County would be holding a public information meeting
regarding the Coddington Road reconstruction project on August 22, 2006. The information
would be emailed to the Board.
Councilman Engman brought the Board's attention to Mr. Noteboom's report and noted the
report stated ground rebates on Woodgate Lane. Councilman Engman wanted to know what
a rebate was and why they were grounded. Mr. Noteboom explained that they grind across
the road to make an even cut in the pavement. Councilman Burbank noted that on Route
13A, the State is using asphalt to create a curb. Mr. Noteboom added that the Town has
used them in a few areas, but if they are located in a too heavily used area their lifespan is
cut short.
Agenda Item No. 20 - Report of Town Committees
Public Works Committee
Supervisor Valentino announced that Councilman Stein has agreed to become the Chair of
the Public Works Committee. She thanked Councilman Stein for his willingness to serve as
Chair.
Agenda Item No. 21 - Intermunicipai Organizations
Cayuga Lake Watershed Intermunicipai Organization
Councilman Burbank gave the Board a report on the Floating Classroom.
16
n
Regular Town Board Minutes - August 14, 2006
Approved September 11, 2006
Trail Committee
Councilman Burbank reported that the Committee made a site visit to Emerson to walk the
portion of the trail that crosses the Emerson property and down to Stone Quarry Road.
Emerson's main concern was their storage tank for ammonia and the remediation pipes are
part of the State's clean up of THC. Councilman Burbank did not think they were completely
opposed to the idea of the trail. Mr. Walker added that the site visit was done with two
engineers from Emerson and not the manager.
Councilman Burbank stated he got a strong message from the City and Mr. de Argon that
they want to move fonward with the project and start getting a formal proposal in to the State.
Supervisor Valentino stated that Mike Smith, Environmental Planner, is working with the City
on the application.
Agenda Item No. 22 - Review of Correspondence
Supervisor Valentino noted she would be writing a response to Mr. Simpson.
Other Business
None.
Adjournment
Upon motion from Councilman Engman, Supervisor Valentino adjourned the meeting at 9:00
p.m.
Respectfully Submitted,
Tee-Ann Hunter
Town Clerk
Next Regular Meeting - September 11, 2006 @ 5:30 p.m.
17
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August 14, 2006 Town Board Meeting ATTACHMENT #3
A€ENDA #08
PLANNING DEPARTMENT MEMORANDUM
TO: TOWN BOARD MEMBERS
FROM: SUSAN RITTER, ASSISTANT DIRECTOR OF PLANNING
DATE: AUGUST 8, 2006
RE: PRESENTATION OF PROPOSED DRAFT STREAM SETBACK LAW
Copies of the draft Stream Setback Law were previously provided to you with the July
24^ Town Board meeting materials. This included the draft law, the Stream Setback
Map, and associated graphics contained in Appendix A. If you need an additional copy
please let me know. I will also have additional copies available at the meeting on
Monday.
The purpose of the presentation on August 14^*^ is to explain the benefits of protecting and
maintaining a vegetative buffer adjacent to streams and to introduce the proposed draft
Stream Setback Law developed by the Conservation Board and Codes and Ordinances
Committee. A short educational video will be shown at the meeting followed by a
PowerPoint presentation summarizing elements of the draft proposed law. If Town
Board members approve the concept and general elements of the proposed law, the draft
would be made available to the public for comment and review, including submission to
other interested water resource professionals and related organizations. A public
information meeting would also be scheduled at a future date, possibly in early Fall.
I have enclosed, for Town Board members, a document entitled "Fingerlakes Landscape:
Landscaping for Erosion Control" produced by Cornell Cooperative Extension. This
locally produced document includes information on the importance of maintaining a
vegetative buffer along shorelines and stream banks. In addition to this document, the
Planning Department has collected a large amount of material on this subject (both
digitally and in paper), including general educational material, research reviews, and
enacted and model ordinances from around the country, which I would be happy to share
with anyone who is interested.
Enc.
Advantages of Stream Buffers -
Overview
• Water Quality Protection
• Stream Bank Stabilization
• Aquatic Habitat Protection
• Provides Wildiife Habitat
• Aesthetic/Scenic Qualities
Stream Setback Law Development
• Background & Support
- Early Committee Work
- Conservation Board
- Codes and Ordinances Committee
• Resources
- Stream setback/buffer research
- Model & enacted laws
- Consultation with other communities
Proposed Law
Presentation Discussion Areas
Applicability - who law applies to
Development of the Stream Setback Map
Establishment of 3 stream setback widths:
35ft., 50ft., and 100 ft.
Establishment of Setback Zone 1 and Zone 2
Adjustment for steep slopes > 25%
Adjustment for streamside wetlands
Law Would Apply To:
• New development activities
• Enlargement of structures or expanded
development on developed parcels
• Parcels greater than 1 acre
• Various listed prohibited activities
Challenges identifying
regulated streams
Without a map, defining regulated
streams in words was too difficult
Inadequacy of USGS stream data/map
Overly detailed T. County stream data/map
Developing a Town stream map
Solution: Define Streams
Based on Drainage Size
Use GIS Spatial Analyst to calculate drainage
area all along a stream reach
Development of the
Stream Setback Map
Major Aspects;
n DifTerentiates 3 different stream sizes: small,
medium, and large streams
" Each of the 3 stream sizes has a specific
setback requirement (Increases with size)
" Regulates streams having a drainage area
greater than 50 acres
Development of
Stream Setback Map - continued
Recommendations in establishing setback widths:
- the wider the vegetative strip the more the
benefits
- width should be based on objectives, ie sediment/
pollutant removal, habitat protection, etc.
- common width recommendation is generally
between 3Sft - lOOft minimum
- 35 ft can be adequate on smaller streams to
address erosion control
Development of Stream Setback Map
- continued
n Using the drainage area maps & performing site
visits to various streams:
Parameters established for 3 different size
stream setback widths:
SO - 200 acre drainage area = 35 ft setback
200 -1500 acre drainage area = 50 ft setback
over 1500 acre drainage area = 100 ft setback
Establishes Two Setback Zones
Setback Zone 1 - closest to the stream
Setback Zone 2 - outer zone adjacent development
Appendix A • Figure 2
Table 1
Minimum Stream Setback Widths (Feet)
Drainage Area Setback Setback Total
(Acres)Zone 1 Zone 2 Setback
Width
> 50 acres and 20 15 35
less than 200
acres
> 200 acres and 30 20 50
less than 1500
acres
> 1500 acres 50 50 100
Setback Adjustment for
Steep Slopes
Applies to slopes 25% or greater
Applies to slopes within Setback Zone 1
The steep slope portion is not counted
toward the Setback Zone 1 requirement
Setback Adjustment for
Steep Slopes
• MhI iHift b
Zmm > tut
Appendix A - Figure 3
Setback Adjustment for
Streamside Wetland
Applies to wetlands located immediately
adjacent to streams
Width of the streamside wetland is not
counted toward setback requirement
' \
Setback Adjustment for
Streamside Wetland
Additional Recommendations
Address headwater streams, those with less
than 50 acres of drainage area through:
- Modification of Subdivision Law to grant
Planning Board (PB) discretion "to
prohibit construction or disturbance that
would impact environmentally sensitive
areas, including streams." (Site Plan
Review already allows for the PB
discretion)
I 1
Additional Recommendations
Amend Conservation Board (OB) Local
Law to enable the CB to review application
requests to the Zoning Board of Appeals
for variances from the Stream Setback
Law.
Additional Recommendations
» Modify the Zoning of Appeals Application
Form to include specific questions that
would help the ZBA evaluate the e
environmental impacts of the variance request
from the setback zone requirements.
August 14, 2005 Town Board Meeting ATTACHMENT H
No.:
PROJECT:
DATE OF ISSUANCE:
EFFECTIVE DATE:
OWNER:
OWNER'S Project No.
CONTRACTOR:
CHANGE ORDER
#2
Trumansburg Tank Renovation Project
August 14,2006
Town of Ithaca
215 North Tloga St
Ithaca, New York 14850
NA
R. DeVlncentis Construction, Inc
One Brick Avenue
BInghamton, New York 13901
ENGINEER:
TO (CONTRACTOR):
Dan Walker, Town of Ithaca
R. DeVlncentis Construction, Inc
You are directed to make the following changes in this Contract.
Description: Remove and Dispose of spider rods and center wheel assembly
Reason(s) for Change Order: Allow access to tank dome for sand blasting and interior coating.
Attachments: N/A
Not valid until signed by both the OWNER and ENGINEER. Signature of the
CONTRACTOR Indicates CONTRACTOR'S agreement herewith, including any
adjustment in the Contract Sum or Contract Times.
The original Contract Sum was:
Net change by previously authorized Change Orders:
The Contract Sum prior to this Change Order was:
The Contract Sum will be Increased by this Change Order
The new Contract Sum including this Change Order will be:
The Contract Times will be unchanged by:
The Date of Substantial Completion as of the date of this
Change Order therefore is August 23, 2006 for substantial completion.
RECOMMENDED:APPROVED:
$ 169,300.00
$ 3,800.00
$ 173,100.00
$ 6,500.00
$179,600.00
2 Days
ACCEPTED:
by
ENGINEER
Creig Hebdon
Town of ithaca
Date
by
OWNER
Dan Walker
Town of Ithaca
Date
by
CONTRACTOR
Date
August 14, 2006 Town Board Meeting ATTACHMENT #5
Town of Ithaca Policy on Pavilion Use
DRAFT 2
June 20,2006
To Recreation And Human Service Committee
The purpose of this policy is to establish the criteria and procedures under which users
will be permitted to use the Tutelo Park pavilion (or Park and/regulation little league
playing field) for their individual functions. The Town of Ithaca Parks are operated for
the benefit of the general public and permission for private use of the facility is a
privilege given by the Town. Therefore, the following "Rules and Regulations" must be
agreed upon before permission to use the Pavilion or facility is granted, and the user
agrees to abide by Town Ordinances. Non-adherence may result in forfeiture of all or a
portion of deposit. The user will be held responsible for damage and adherence to
regulations.
Hours of Availability: Dawn to Dusk on a first come first served basis
Fees: Rental length: Per 4 Hour maximum (Extended time requires additional Fee)
****Cash Required. All fees refundable with 5 days notice of a cancellation.******
Town of Ithaca Residents Non Residents
Reservation Fee: Reservation Fee:
Up to 24 people $25 Up to 24 people $30
25 - 74 people $50 25 - 74 people $60
75 + people $65 75 + people $75
In all cases a Refundable Damage Deposit of $100 is required.
Fees and deposits for the facility, pavilion, or regulation little league playing field must
be made in person, Monday through Friday between 8 a.m. and 4 p.m. to the Town Clerk
215 North Tioga St.
Ithaca, NY 14850
August 14, 2006 Town Board Meeting ATTACHMENT #6
Agenda Item No. 14
TOWN OF ITHACA
PUBLIC WORKS DEPARTMENT
106 SEVEN MILE DRIVE, ITHACA, N.Y. 14850
publ icworks@town. ithaca. ny. us
PHONE (607) 273-1656 Roads, Parks, Trails, Sewer, and Water FAX (607) 272-6076
TO: Town Board Members
FROM: Fred Noteboom, Highway Superintendent
DATE: August 2,2006
RE: Swapping Roads
Tompkins County has forwarded a Memorandum of Understanding to the Town of Ithaca
for our consideration to swap certain roads. Tompkins County has proposed giving to the
Town Pleasant Grove Road and Bundy Road, and they, at this time, are willing to take
from the Town Burns Road and Game Farm Road.
To Town of Ithaca
Bundy Road
Pleasant Grove Rd
TOTAL
2.19 miles
0.60 miles
2.79 miles
To Tompkins County
Game Farm Road 0.60 miles
Burns Road 1.14 miles
TOTAL 1.74 miles
This swap, as proposed by the County would increase Town road mileage by 1.05, which 1
feel is too big of a difference. At this time, 1 feel it would be more beneficial if the Town
agreed to swap Burns Road and Game Farm Road for Bundy Road and leave Pleasant
Grove Road as a County road. This would bring the increase in mileage to the Town to
only .45 miles.
My justifications are:
Pleasant Grove Road has a traffic count of 6,200 vehicles a day. This is a large amount of
traffic. Also, at some future date, when the Gateway is built into Cornell, it might make
sense, to take over Pleasant Grove Road, as the traffic volume would greatly diminish.
Burns Road's daily traffic count is 2,300 vehicles a day, with a significant proportion of that
being large truck traffic. Burns Road also has a bridge on it. The County is already
responsible for the structure: The Town is responsible for the wearing surface, the
approaches, and the guide rail system of that bridge.
Agenda Item No. 14
Bundy Road is a low volume road. Bundy Road has a 376 vehicle count a day with no
truck destinations.
We have no traffic counts on Game Farm Road. The road is presently owned by three
entities: Tompkins County at the Route 366 end. Town of Ithaca at the Ellis Hollow end,
and Town of Dry den in between. It would make it better if one entity maintained the
whole road. Tompkins County is talking to the Town of Dryden about their section of
Game Farm Road. The cost of maintaining Bundy Road compared to the other roads
would be about equal.
If you have any questions, please call,
ghk
August 14, 2006 Town Board Meeting ATTACHMENT §7
TOWN OF ITHACA
SUMMARY OF 2008 EXPENSE and REVENUE
FOR
TOWN OF ITHACA YOUTH PROGRAMS
(MONITORED BY THE COUNTY JOIN'• YOUTH COMMISSION)
PROGRAM ACCOUNT TOWN COMMISSION PROGRAM PERCENT
DESCRIPTION CODE 2006 2006 INCREASE 2006
BUDGETED BUDGETED (DECREASE)BUDGETED
PROGRAM PROGRAM PROGRAM
EXPENSES EXPENSES EXPENSES
Coddington Rd Community Ctr $ 11,600 $ 11,600 $11%
Cooperative Extension 23,485 24,523 1,038 22%
Learning Web / Youth Works 55,680 57,000 1,320 52%
Workforce NY 4,530 2,265 (2,265)2%
Town Jobs Youth Employment A -5,318 5,318 5%
Town Employment B -7,941 7,941 7%
Town Youth Employment Program 14,100 -(14,100)0%
Floating classroom -750 750 1%
Total $ 109,395 $ 109,397 $ 2 100%
REVENUE (REIMBURSEMENT)
Direct reimbursement from the Village of Lansing (10,700)
Direct reimbursement from the County (41,772)
Net Cost to the Town $ 56,925
HOW THE TOWN WILL BE REIMBURSED m
PROGRAM PERCENT STATE YOUTH REIMBURSEMENT
DESCRIPTION 2006 PROGRAMMING BY
BUDGETED AID VIA THE PROGRAM
PROGRAM COUNTY BASED ON 2006
EXPENSES BUDGETED EXPENSES
Coddington Rd Community Ctr 11%$ 41,772 $ 4,595
Cooperative Extension 22%$ 41,772 $ 9,190
Learning Web / Youth Works 52%$ 41,772 $ 21,721
Workforce NY 2%$ 41,772 $ 835
Town Jobs Youth Employment A 5%$ 41,772 $ 2,089
Town Employment B 7%$ 41,772 $ 2,924
Town Youth Employment Program 0%$ 41,772 $
Floating Classroom 1%$ 41,772 $ 418
Reimbursement from the County 100%$ 41,772
Reimbursement from the Village of Lansing $ 10,700
Total Reimbursements for Youth 2006 Youth Programming $ 52,472
1
What percent is reimbursement dollars?
What percent is out-of-pocket (direct) Town dollars?
48%
52%
TOWN OF ITHACA
SUMMARY OF 2006 REIMBURSEMENT
FOR
THE RECREATION PARTNERSHIP
$ 52,682
$ (6,354)
Town's Budgeted Share for the Recreation Partnership
less: State Youth Programming Reimbursement Via the County
Net Cost to the Town
What percent is reimbursement dollars?
What percent is out-of-pocket (direct) Town dollars?
Total County Relmbursment to the Town
$ 46,328
12%
88%
$ 48,126
Total Village of Lansing Riembursement to the Town $ 10,700
Total Town Reimbursement
Total Town Yth Budget 2006
Total Town Reimbursement
Total Expenses
Percent Town Reimbursed
Percent Town Pays
109,397
52,472
161,869
36%
64%
$ 58,826
TOWN OF ITHACA
BUDGET AMENDMENT WORKSHEET
FOR
2006
COMMUNITY and YOUTH PROGRAMMING
ACCOUNT
CODE
PROGRAM DESCRIPTION TOWN
ADOPTED
BUDGET
2006
COUNTY
ADOPTED
BUDGET
2006
TOWN
BUDGET
CHANGE
2006
INC (DEC)
A7320.403 WORKFORCE NEW YORK
A7320.404 CODDINGTON RD CC SUMMER CAMPS
A7320.405 COOPERATIVE EXTENSION
A7320.406 LEARNING WEB/ YOUTH WORKS
A7020.105 YOUTH EMPLOYMENT PROGRAM
A7020.106 YOUTH CORE
A7320.407 FLOATING CLASSROOM
TOTAL
4,530.00
11,600.00
23,485.00
55,680.00
4,893.75
6,692.00
2,265.00
11,600.00
24,523.00
57,000.00
5,318.00
7,941.00
750.00
$ 106,880.75 $ 109,397.00 $
BUDGET JOURNAL
GENERAL TOWNWIDE FUND
ENTRY NO. 1
(2,265.00)
1,038.00
1,320.00
424.25
1,249.00
750.00
2,516.25
ACCOUNT ACCOUNT
CODE DESCRIPTION
A599 APPROPRIATED FUND BALANCE
A7320.403 WORKFORCE NEW YORK
A7320.405 COOPERATIVE EXTENSION
A7320.406 LEARNING WEB/ YOUTH WORKS
A7020.105 YOUTH EMPLOYMENT PROGRAM
A7020.106 YOUTH CORE
A7320.407 FLOATING CLASSROOM
DEBIT
2,516.25
2,265.00
CREDIT
4,781.25
1,038.00
1,320.00
424.25
1,249.00
750.00
4,781.25
Page 1 of 1
August 14, 2006 Town Board Meeting ATTACHMENT #8
TOWN OF ITHACA
A COMPARISON OF LEGAL EXPENSES
2005 and 2006
ATTORNEY SERVICES TOTAL
ACTUAL EXPENSES
BARNEY BROCK 1/1/05-12/31/05 1/1/06-7/31/06
$ 84,345 $ 13,475 $ 97,820
$ 29,652 $ 42,562 $ 72,214
AVERAGE MONTHLY EXPENSE $ 8,151.67 $ 10,316.29
MONTHS REMAINING IN 2006
ESTIMATED CHARGES FOR 8/1 -12/31/06
ESTIMATED CHARGES FOR 1/1/06 -12/31/06
($72,214+ $51,561)
ACTUAL CHARGES 2005
NET INCREASE OVER 2005
ESTIMATED PERCENT OF INCREASE 2006 OVER 2005
$ 51,581.43
$ 123,795.43
97,820
$ 25,975"!^
26.6%
BUDGET versus ESTIMATED ACTUAL FOR 2006
BUDGET $ 58,000
ESTIMATED ACTUAL 123,795
(UNDER) OVER $65,795
%113.44%
>CorrectiPublic WorksSeasonalAdministrative PositionsPlanning DepartmentEngineering DepartmentZoningTown ClerkTown CourtTown BoardFilled Positionsqi_02 03 04 0526 27 274 3 4Personnel Bu'2001 2002y2003by Department Size2004 20055 5 53 3 42 2 23 3 34 4 5111Admin - Planning&Zoning 3 3 3 2 2Youth WorkersCrossing GuardPlanningZoningBoardTotalBudget wage Increasew-rwjW-r-T1 % change:22%11%5%5%|4423.19318,64332,07820,25734,5551 % change:-20%72%-37%71%|88191.084216,498235,739273,051293,307% change:13%9%16%7%55152.451178,347191,817206,857230,0391 % change:17%8%8%11%|43136.916153,553167,437176,066175,994r% change:12%9%5%0%|3390,78195,39099,756122,426150,0961 % change:5%5%23%23% 13369,545100,717122,551125,392129,2931% change:45%22%2%3%|5587,60596,398103,175118,806127,8811% change:10%7%15%8%|7784,19587,35091,12593,42091,5451% change:4%4%3%-2%|2289,00595,13982,27470,00872,6961% change:7%-14%-15%4%19133,8772,2913689,72925,9621% change:-41%-84%2544%167%!447,4089,44111,52516,52116,0141% change:27%22%43%-3%|121210,88112,22510,94512,30512,808% change:12%-10%12%4%|93971,783,9072.090,7432.289,9592,432,5162,587,456% change:17%10%62^^$0.50 hr$1040 salary1/1/017/1/01Cola 3%total reclass3.5% or$0.50min of 3.5%most betw.$0.65 per hr27 pays all3-7%$1352 salary'Totalincrease% Increase Total $inc 01-05lncr averaged12.26104 412,384 49% 12%12.24723 11,362 49% 12%13.37406 102,22312.72349 77,5887.13534816.3346421.4781811.493642.182434-4.58092229.046574.42744253% 13%51% 13%39,078 29% 7%59,315 65% 16%59,748 86% 21%40,276 46% 11%7,350 9% 2%(16.309) -18% -5%22,085 570% 142%8,607 116% 29%1,927 18% 4%11.26 803,549 45% 11%
n 2005 ActiAnalysisActual Gross Wac,200^Date of Hire I Status FT/PT4amePublic Works Department65.95066,05061.07858.46054.250FT-M4006/27/88HIGHWAY SUPER<loteboom. Fred43.89342.79439.99234.90631,912FT-N4001/25/93ASST-PWF60.72360.47454.10046.107FT-N4005/30/84DEPUTY HWY SUPERRedman. Eugene60.82258.14156.91550.45846,301FT-N4006/08/82PARK MAINT MANAGERichard3choch55,17055.31052,86847.25641,502FT-N4011/26/90WATER/SEWER MAIN!Sincebauqh. Wayne49,01446.78442.45437.482FT-N4004/18/95WORKING SUPERVSR-lulbert. Jeffrey54.36650.90749.34043.39139.563FT-N4007/07/86SUPERVSRWORKINGDonald50.70248,52343,67737,778FT-N4007/08/93WORKING SUPERVSRren Kate. Richard42.50541.61839.64135.394!JSll^5f523'FT-N4006/25/01MAINTENANCE WORKHulbert48,16646,03843,03635,48832,713FT-N4012/20/93HEO=heaw equip operDean, Jeffrey (Scott)43.66942.52838.384FT-N4001/04/93heavy equipHEO=TimothyElqhmey47.87946,28744,92139,35323,585FT-N4007/07/86HEO=heayy equip operManning, Raymond47,63046,31643,63740.02035,240FT-N4006/24/85HEO=heavy equip operSaimI, Lawrence42,00540,750FT-N4005/03/79heavy equipHEO=CharlesHulbert42,65740,37039,78234,51127,612FT-N4004/12/99MEO= moter equip operBeach, Donald (Mike)41,09240.04434.88930,801FT-N4007/01/98MEO= moter equip operBoves, David40,96039,87734,79830,846FT-N4007/29/98motor equipMEO=Gnifin38,94935,77826.53023,680FT-N4006/07/99MEO= moter equip oparLIncoin, Matthew40,10838.41634.15629,040FT-N4007/07/97MEO= moter equip operMoulllesseaux, Montac43.89442.52536,29831,815r-N4004/08/96MEO= moter equip operShepardson, John33.39530,89318,654FT-N4003/24/03LABORERBrown. Toby31.69128.83625,91423,022FT-N4005/01/00Eiqhmey, Hen31,876FT-N4008/23/04LABORERMunson. Jonathan30.47129,45427,07524,58819,114FT-N37.509/28/84LABORERSchrler. StanlemWBFT-N4003/01/05Baker, Lee10.39730,69427,20823.951FT-N4007/13/98LABORERGoidiick. Jeffre51.27249.81946.05840.34436,605FT-N4007/11/94MECHANICWli ams35.45131.90717.772FT-N4004/15/02MECHANIC ASSISTMorse. LaVem48.44447,50744,07340.672FT-N4002/19/98SR ENGTECHBailard. Crai42,70142,95039,59335,16311,238FT-N4008/20/01ENGINEER TECHSlater, Joseph1,189,6191,137,13512%1,018,189840,844% Changefull affect redsnew positions,long & heavyot4-lilahoiiwrsaheavy ot/ longSEASONAL STAFF employed less than 25 weeks2,508FT-N40Laborer- seasonalDort. JodFT-N40Laborer- seasonalJordan. Robert10.066FT-N40Laborer- seasonalSoangenberg, Carl2,900FT-N40Laborer- seasonalWelser, MichaelFT-N40Laborer- seasonalDiller. GeoroeFT-N40Laborer- seasonalSiouahter. John8.853FT-N40Laborer- seasonalBrown, Tob3.296FT-N40'- seasonalLaborerDIckhaut5.3585.4926.821FT-N40seasonalLaborer-Hebdon, BenseasonalLaborerHulbertFT-N40seasonalLaborer-Hunt. DannFT-N40seasonalLat)orer-Rubin. DanFT-N40seasonalLaborer-Schultz. Tim7.7884.402FT-N40seasonalLaborer-Munson. Jonathan2.460FT-N40seasonalLaborer9.684FT-N40seasonalLaborer-Baker. DavidFT-N40seasonalLaborerClark, Jeram9.609FT-N40seasonalLaborerJamesFT-N40LaborerLarkln. Chris3,444FT-N40seasonalLaborerVarga, Rob34,55528,04536,48033%27,49819%23,193% change)uses vac truyback03 went to 40 hr/wkretired 12/02 - vac payKnnnfit onQlwcic^^R^I .notArcPrepared by JDrakeAD 7/19/2008Page 3
2001 - 2005 Ac* -Vp9Actual Gross V!Name^itifc-^ ^ Date of HireStatus FT/PT20012002200320053% for 1/017/01 reclass3.5% 1/013.5% 1/01 min27 pays allIncrease =$.65$.50/hr added to'04 gross/28paysTown BoardBurbank, WillTOWN BOARD01/01/02ELECT-7,1007,3507,5707.570Conley, EdwardTOWN BOARD01/01/94ELECT8,880----Engman, HerbertTOWN BOARD01/01/04ELECT---7,5707,570GIttelman, SandraTOWN BOARD01/01/04ELECT---7,5707,570Grigorov, CarolynTOWN BOARDELECT8,8807,1007,35012,5709,914Klein, DavidTOWN BOARDELECT8,8607,1007,350--Lesser, WilliamTOWN BOARD07/01/99ELECT8,8607,1007,3507,5707,570Niederkom, TomTOWN BOARD07/01/99ELECT6,4507,1007,350--Russell, MaryTOWN BOARD deptvTJ01/01/98ELECT Dt17,75519,30020.875-781Stein, PeterTOWN BO/tRD01/01/04ELECT---7,5707,570Valentino, CatherineTOWN SUPERVISOR01/01/98ELECT32,55032,55033,70043,00043,000Total% change84,19587,3503.75%91,1254.32%93,4202.52%91,545-2.01%Decreased hours/pay of deputyCOURTBordoni, RayJUDGE05/08/95ELECT13,10013,56014,0503,752-Burin, WillJUDGE -interim10/01/03APTOFF--1,20010,80013,000Klein, DavidJUDGE04/01/04ELECT---10,72014,472Larkin, ClarenceJUDGE01/01/94ELECT13,10013,58014,05014,47214,472Poole, BettyCOURT CLERK07/24/89FT-N37.535,42535,97737,97740,78947,159Fetherbay, LindaCOURT CLERK10/03/05FT-N37.5----8,550Vicedomini, CindyCOURT CLERK07/10/00FT-N30,37.525,98033,30135,89838,27330,228Total% change87,80598,39810%103,1757%118,80615%127,8818%Clerks both FTPaid interim justice/ Clerks redassedPlanning / Zoning BoardsConneman, GeorgePLANNING BOARDAPTOFF1,0291,2551,1041,5391,303Hoffman, EvaPLANNING BOARD/\PTOFF1,2101,1931,1691,3381,188Howe, RodneyPLANNING BOARDAPTOFF1,2101,3181,0391,3381,303Mitrano. TracyPLANNING BOARDAPTOFF1,0898791.0399371,186Talty, KevinPLANNING BOARDAPTOFF5451,0871,1041,1371.235Thayer, LarryPLANNING BOARD/UTOFF1,1501,0871,1041.2041,303Wilcox, FredPLANNING BOARD ChairAPTOFF1,3811,4281,2871,6681,561Dixon, AndrewZONING BOARDAPTOFF-37765067-Ellsworth, HarryZONING BOARD/\PTOFF728942584735823Krantz, RonZONING BOARD/APTOFF605890585602754Matthews, RichardZONING BOARD05/10/04APTOFF---402823Niefer, JimZONING BOARDAPTOFF888818585669617Sigel, KirkZONING BOARDAPTOFF805879715669754Stotz, DavidZONING BOARDAPTOFF885314---Total10,88112,22510,94512,30512,808varies on ff mtgs and attendence |% change12%-10%12%4%)Wage • beneft analysis-4-0821-petersPrepared by JDrakeAD 7/19/2006Page 1
2001 - 2005 Act> AnalysisNameTitleDate of Hire I Status FT/PTAdministrative PositionsCarrier-Titti. LisaRECORD NET SPEC09/14/98FT-N37.5Kirchgessner. Marqare REC S YOUTH COORD 05/03/04 FT-N37.512/04/96FTHR MGR-M37.5PRINCACCTCLRK-HR 09/24/01FT-N37.5TYPIST-HR OFFICEPT- 18hrsCarvill. AlfredBUDGET OFFICER12/05/96FT-M37.5Kelley. Deborah BOOKKEEPER03/18/96FT-N37.5Kelley. Deborah RECEIVER TAXES03/18/96APTOFFJohnson-Keliy. Laura HISTORIAN04/01/04APTOFFTotal% changeTown Clerk's DepartmentTOWN CLERK01/22/01FT-M37.5Whitmore. Carrie DEPUTY TOWN CLRK 05/04/98 PT-N37.5-30DEPUTY TOWN CLRK 05/03/04 PT -20/30DEPUTY TOWN CLRK 10/09/01 FT-N 30-37.5Kelley. DeborahDEPUTY TOWN CLRK 03/18/96 FT-N37.5Total% changePlanning DepartmentKanter. Jonathan DIRECTOR PLANNING 04/02/01ASST DIR PLANNING 01/12/98FT-M37.5Ritter. SusanFT-N37,SENVIROMENTAL PLAN 06/07/99FT.N37.5Balestra. Christine PLANNER01/30/01 PT 2S-30hrsTedesco. Nicole PUNNER (Plan Intem 1' 05/21/03 TEMP 37.5PTNitiprapa, Nipawan Planning InternChandv. Thomas Planning IntemPTDenton, KevinPlanning InternPTTotal% changeEngineering DepartmentWalker. DanielDIRECTOR ENGINEER 04/09/90FT-M40Hebdon, CreigASST DIR OF ENGINEE 09/14/98FT-N40Taylor. KristinProi Asst • EngineeringFT^40Prybylski. Kathryn CIVIL ENGINEERC06/11/01FT-N40White. CharlesIVIL ENGINEERFT-N40Total% changeZoningFrost, AndrewDIR BLDG/ZONING08/18/86FT-M37.SRice. KristinaSR CODE ENFORCER 06/15/98FT-N37.5Williams, StevenCODE ENFORCER07/26/04FTH^37.5Total% changeAdmin Staff to Plan Eng & ZoningBryant. MarySR, TYPIST-PLAN/BLDi 12^2/86FT-N37.4Holford, DaniSR. TYPIST-PLAN/BLDI 10/09/89FT-N37.5Polce, SandraSR. TYPIST-PLAN/BLDI 04/12/99FT-N37.5200134,5352002Actual Gross W<200337.70745,25013,2647.35553.25026.7835.000185.43737,64530,0551.8455.64775,19253,56143,38834,48817,0641,2882,662152,45169,23042.08916.7138,884136,91655.92534,85690,78134,76527.80726,433Total% change |89,00549,68033,15055,89035.0715,000216,49817%48.00034.80817.909100,71734%69,34541,88638.35725.3093,450178,34717%70.91544.67837,960153,55312%57,03338,35744.23154.27236.56358,44837,0505,175235.7399%53,24837,81031,49320uh48.09457.75039,79162,10039,7925.330C 7S0_273.05116%56,70039,79113,79415.107122,55122%73,16145,04540,89229.2903,429191,8178%73.43748.2335,20740,560167,4379%59.09840,65895,3905%35,13530,22729,77795,1397%99,7565%17,42432.67532,17582,274-14%125,3922%76,24648,09443,53832,9676,012206,8578%79,12851.775200549.06234,24258.85040.77563.14040,774R^lass '02uses vac buybackstarted 4/001,000293,3077%57.74040,7751,45843,705176,0665%62.80043.538122.42623%35,27934,72970,008-15%129,2933%77.33644,51934,30924.234230,03911%80.29342,855175,994-0,04%63.89045,39240.814150,09623%36.99135,70572,6964%>■filled in pt to ft w/records mqmt grantspromoted to bkkpr□resigned 12/00 rehired4/01// uses vac buybknterim Dir'01intem to oinr od bv CUreclass '01hired in prep for Andy'sretirement 1/06decreased staff byattritionWage - benefit analysis-4-0621-petersPrepared by JDrakeAD 7/19/2006Page 2
1Actual Gross 1),iNameTil-Date of Hire | Status FT/PT2001120021 200b,A\ 2005CROSSING GUARDBesemer, LindaCROSSING GUARD09/01/03PT.-466470126Griffin, DanielCROSSING GUARD09/07/05PT.--•1.193Hvmes. Sara JaneCROSSING GUARD09/03/60PT3,2243.7623,9904.1474.035Jones. MaraaretCROSSING GUARDPT16136•--Kula, SusanCROSSING GUARD08/31/90PT3.4573.5373,5063,7823,376Murray, JeanetteCROSSING GUARD09/08/04PT•--1,4984.462Sheffield. LisaCROSSING GUARD09/05/01PT5662.1063,0402,544572Shiooev. MaiorieCROSSING GUARDPT--5232,611•Sykes. ValerieCROSSING GUARD09/04/06PT1,4692,2502004 addedTotal% change7,4089,44127%11,52522%16,52143%16,014-3%additional crossinglocationYouth WorkersWorked & Town HallValentino, CartYOUTH LABORERPT3,8772,291Lamoke. SarahYOUTH LABORERPT3681,044Hamed, PatrickYOUTH LABORERPT121740Henderson, AfainaYOUTH LABORERPT879Clausen. CasevYOUTH LABORERPT972Valentino. KathleenYOUTH LABORER01/03/05PT.-833Worked @ Public WorksDean. NickYOUTH LABORERPT1,1182,108Kellev. EdwardYOUTH LABORERPT1,6311.798McGory. RvanYOUTH LABORERPT8597,680Mvers, JessicaYOUTH LABORERPT417Thomas, RachaelYOUTH LABORERPT1,920Williams. CorvYOUTH LABORERPT1,7402,046Glossenoer. BenYOUTH LABORERPT900Hetxlon, JacobYOUTH LABORERPT1.569Cleere, ThomasYOUTH LABORERPT1,695Hulbert, LindsevYOUTH LABORERPT4,592Thomoson. PeterYOUTH LABORERPT861Dennis. BrianYOUTH LABORERPT1681st job InitiativeBelcher. ConorFariey. MshaFarley, ThandweGuo, LiHunter. CharlotteKomreich, JordanLenz, EliotLyons. JeneeNg. DeliaPollack. Rebeccafirst 100 tiours of employment paid forty Town • Joint'outti Commission program387300300570509558510648606540History GrantGeorge. DavidGrant09/01/05temo 1 vr1.250Kehoe. TeganGrant09/01/05temp 1 vr80Koplinka-Loehr. IreneGrant09/01/05temo 1 vr98Baveve. FlorenceGrant09/01/05temo 1 vr84Pollack. RebeccaGrant09/01/05temo 1 vr75Glossenger. BenGrant09/01/05temp 1 vr75Semo, PaulGrant court recordstemp -1 vr4,2619,4051Totals:3.8772,2914.62919,13432.552Grand Total% change1,787,7842,093,03417%2,294,58810%2,451,6507%2,620,0087%3 newpositionscreatedfull impact7/01 reclass /new positionsfilledStart seasonalstaff reallybeing plannedfor27 Pay checks /} new positions+ vouth prqrm1 new position+ youth prgimWage - benefit ana1ysis-4-0621-petersPrepared by JDrakeAD 7/19/2006Page 4
August 14, 2006 Town Board Meeting
TOWN CLERK'S MONTHLY REPORT
TOWN OF ITHACA, NEW YORK
SUPERVISOR:
ATTACHMENT #9
JULY, 2006
PAGBl
1 uant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
K Se in connection with my office during the month stated above, excepting only such fees and moneys the application
a. payment of which are otherwise provided for by Law:
A1255
18 MARRIAGE LICENSES NO. 06063 TO 06081 297.50
3 MISC. COPIES 10.60
5 TAX SEARCH 25.00
1 RETURNED CHECK- W&S 5.00
7 MARRIAGE TRANSCRIPT 70.00
TOTAL TOWN CLERK FEES 408.10
A1557
1 SPCA IMPOUND FEES 30.00
TOTAL A1557 30.00
A2544
DOG LICENSES 642.58
TOTAL A2544 642.58
B2110
22 BUILDING PERMIT 4,055.00
1 BUILDING PERMIT EXTENSIN 50.00
f \2 CERTIFICATE OF OCCUPANCY 101.00
2 FIRE SAFETY INSPECTIONS 250.00
2 SIGN PERMITS 139.00
1 ZONING BOARD MTG 100.00
2 TEMP CERTIFICATE OCCUP 925.00
5 OPERATING PERMIT 670.00
TOTAL B2110 6,290.00
B2115
1 SUBDV. REV. FINAL PLAT 140.00
2 SITE PLAN PRELIM. PLAN 2,900.00
TOTAL B2115 3,040.00
r ^
TOWN CLERK'S MONTHLY REPORT
JULY, 2006
page 2
DISBURSEMENTS
PAID TO SUPERVISOR FOR GENERAL FUND 1,080.68
: ^
PAID TO SUPERVISOR FOR PART TOWN FUND 9,330.00
PAID TO COUNTY TREASURER FOR DOG LICENSES 110.92
PAID TO AG & MARKETS FOR DOG LICENSES 6.00
PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 382.50
TOTAL DISBURSEMENTS 10,910.10
AUGUST 1,2006 , SUPERVISOR
CATHERINE VALENTINO
STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA
I, TEE-ANN HUNTER, being duly sworn, says that I am the Clerk of the TOWN OF ITHACA
that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting
only such Fees the application and payment of which are otherwise provided for by law.
Subscribed and swom to before me this
Town Clerk
day of 20
^
Notary Public / \
r \
TOWN OF ITHACA
f >
Public Works Department's Monthly Board Report
^ July for the August 14,2006 Meeting
ROADS:
* Hot patching to prepare for surface treating several roads.
* Ground rebates on Woodgate Lane.
* Hauled various materials for stock piling.
* Repaired shoulders on Burns Road.
* Continued roadside mowing,
* Ditched on Sand Bank Road.
* Continued weed wacking around guardrails.
* Inspected catch basins and culvert pipes.
STORM WATER MANAGEMENT
n Started work on storm water management project on Ridgecrest Road.
n Repaired Dewitt Pond outflow pipe and removed weeds.
' \RKS:
f \
Continued grounds maintenance at Town Hall and Public Works Facilities.
Continued park and trail mowing.
The Summer Youth Corps. Began July 5^: Started sprucing up East Shore Park, installed two
dog waste stations (donated by Fingerlakes Kennel Club), replaced several trees at Eco-Village
tank, planted/mulched 75 Spirea at Raffensperger gazebo, replaced bench at Game Farm Trail,
stained benches and picnic tables at various sites, installed three garbage cans and message
center at Tutelo Park, mulched plantings at several sites, installed 425 feet of cedar-rail fence at
Tutelo Park, and stained 11 new picnic tables for Tutelo Park.
* Installed large culvert and rip rap at Pew Trail connection into Tudor Park and continued
installing gravel base from where we ended off last year to the start at Park Lane
* Screened stockpiles of dirt to make topsoil.
* Installed backstop and warning track at Tutelo Park ball field.
* Completed installation of Raffensperger gazebo along Pew Trail. A dedication ceremony was
held on July 28^.
WATER:
^0^ * Continued inspection of water pump stations.
^ , * Cleaned out water valves with the trailer-mounted vacuum.
* Continued inspection of East Hill Water Tank.
' ^ Weed wacked around PRV buildings and tank sites.
* Mowed tank sites and easements.
* Replaced fire hydrants: one at Burtt Place and Trumansburg Road Tank.
* Worked on Stone Quarry Road PRV, along with other pump station repairs.
* Worked on valve at Trumansburg Road Water Tank. ,
SEWER: ' ^
^ Continued regular inspections of sewer pump stations.
0 Installed manhole risers.
^ Inspected sewer installation on Forest Home Drive for Plantations.
^ Continued mark outs for town sewer.
^ Trouble shoot and repaired flow meter at Forest Home Drive.
Projects for August:
^ Surface treatment on various roads, trails, and Pew Trail parking lot.
Prepare Tutelo Park for Town employees picnic August 4^.
Continue working on Ridgecrest Road storm water project.
^ Completion of Summer Youth Corp. August 11*^.
Mowing roadsides and sewer easements.
Regular grounds maintenance
^ Continue work on Pew Trail.
^ Install ball field fence at Tutelo Park.
^ Hot patching. ^
^ Ditching. I ^
^ Inspections and DSNY mark outs. f \
r \
Town Engineer's Report for 8/14/2006
Town Board Meeting
EARTH FILL PERMITS
/
^ No Fill permits were issued in June 2006.
WATER PROJECTS
East Hill Transmission Main and Storage Tank
Work on the tank structure is complete and backfilling is nearing completion. Site restoration is scheduled
for completion by the end of August. The project is a SCLIWC funded and contracted project and the
Town Engineering Staff is providing Construction Inspection and project management services with
reimbursement from the Commission.
Trumansburg Road Water Tank
The exterior surface of the tank has been prepared and primed. The interior surfaces are being sandblasted
prior to coating. The Town Engineer has approved one change order in the amount of $3800 for the
installation of a 36" diameter access hatch at the base of the Tank. The new hatch was required to allow safe
access to the tank. The existing access hatch is only 18" by 24" and did not provide sufficient area for
access and ventilation. A second change order in the amount of $6500 is being brought to the Town Board
for approval. Change order #2 is for extra cost to remove an assembly of rods from the top of the tank that
was originally installed as false work during the construction of the tank. The rods are being removed to
provide safe access to the inside of the tank roof. The total for the change orders is $10,300, which brings
the total contract cost to $179,600, which is less than the $180,000 contract budget.
Trumansburg Road Water Main Improvements
Survey work is completed and preliminary design is underway for a capital project to replace the 80-year-
old, 6-inch cast iron water main, which serves Trumansburg Road from the city line to Harris Dates drive.
This project has been on the capital plan for construction in 2007, but may be rescheduled for later this year.
SEWER PROJECTS
lAWWTF Phosphorus Removal Project
The Town Engineer has been participating in meetings with the contractor and Steams and Wheler to attempt
to negotiate a settlement.
Joint Interceptor Sewer Projects
The First Street Interceptor construction has been completed on the 200 block of Aurora Street.
STORM WATER MANAGEMENT
^/^The Town Engineers office is continuing to work on the watershed plan and model for the Town. Data that is
^ ^being collected by the engineering intems is being processed and developed into a stormwater model for the
Town.
The Staff and Town Attomey have developed a standard model stormwater facilities maintenance agreement
that will be considered at the August 14 Board meeting.
TOWN ENGINEERS REPORT 8/14/2006
Storm Water Working Group /
The Town of Ithaca is a participant in the Tompkins County Stormwater Working Group (SWG), which is
continuing to work on drafting an intermunicipal agreement to formalize the group.
Northeast
Development of the drainage plan is continuing with an initial concentration of the Salem Drive area and the
Hanshaw Road drainage system. Drainage improvements are being coordinated with the County plan for
reconstruction of Hanshaw Road. The preliminary subdivision plan for the completion of the Briarwood
subdivision includes stormwater management controls to reduce the impact of stormwater in the area.
DEVELOPMENT REVIEW
CAYUGA MEDICAL CENTER
Engineering staff is monitoring the sediment and erosion control practices.
WEIDERMEIR SUBDIVISION
Sediment and erosion controls are being monitored. The NYS stormwater monitoring regulations require ^
subdivision developer to maintain the sediment and erosion control components of the entire site until all
construction is completed on all lots in the subdivision.
SOUTHWOODS
Construction of phase II improvements is substantially complete. The Town is working with the developer
to complete aspects of the stormwater management system, which protects properties down stream of the
development. Legal responsibility for maintenance of the permanent storm water management measures is
in the process of being finalized.
WESTVIEW SUBDIVISION
The Engineering staff is monitoring the sediment and erosion control program for the site, which is currently
in compliance with the sediment and erosion control plan and general permit from DEC. Several details of
the plan that includes detention located on several of the lots is being modified to better fit the topography
and siting of the individual houses.
OVERLOOK ON THE WEST HILL
Site work is substantially complete for Phase lb including stormwater detention, mass grading, and
relocation of the water main and sewer improvements. The Engineering staff is monitoring the site sediment
and erosion control measures.
BIGGS BUILDING DEMOLITION
Demolition of the old Biggs A building has been underway through June. The on site hard fill disposal are^^^
has been prepared by installing the required sediment and erosion control measures and placement of hard / \
fill has begun, and is being monitored by the Engineering Department. r \
Town Engineer's Report August 14,2006
Daniel R. Walker Page 2 8/7/2006
TOWN OF ITHACA PLANNING DEPARTMENT
215 NORTH HOGA STREET, ITHACA, N.Y. 14850
Jonathan Kanter, A.I.C.P. (607) 273-1747
Director of Planning FAX (607) 273-1704
Planning Director's Report for August 14, 2006 Town Board Meeting
DEVELOPMENT REVIEW
July 18.2006 Planning Board Meeting:
Sketch Plan Review - Ithaca College Gateway/Administration Building, Ithaca College
Campus off Danby Road: The Planning Board reviewed a sketch plan for the proposed Ithaca
College Gateway Building located on the Ithaca College campus north of Dillingham Hall, Town of
Ithaca Tax Parcel No.'s 41-1-30.2 and 41-1-30.4, Medium Density Residential Zone. The proposal
is for a new 4-level, +/- 50,500 gross square foot building for the Office of Admissions, the Office
of Human Resources and the college's executive offices. The project will also include new
stormwater facilities, lighting, landscaping, and changes to the adjacent parking area and walkways.
Ithaca College, Owner/Applicant; Peter J. Trowbridge, Trowbridge & Wolf, LP, Agent.
Green Heron Farm - Equestrian Center, 1457 Trumanshurg Road: The Planning Board
granted a Special Permit for the proposed continued operation of the existing equestrian facility
located at 1457 Trumanshurg Road, Town of Ithaca Tax Parcel No. 23-1-27, Low Density
Residential Zone. The current +/- 10-acre horse facility boards horses, trains horses, and provides
lessons. The equestrian facility was previously operating under a variance from the Zoning Board
of Appeals which expired on January 24,2006. Linna Dolph & David Dunbar, Owners/Applicants.
Buttermilk Falls Bed & Breakfast, 110 East Buttermilk Falls Road: The Planning Board
granted a Special Permit for the proposed continued operation of the existing Buttermilk Falls Bed
and Breakfast located at 110 East Buttermilk Falls Road, Town of Ithaca Tax Parcel No. 38-1-2,
Low Density Residential Zone. The Bed and Breakfast was previously operating under a variance
from the Zoning Board of Appeals which expired on May 21, 2006. Margaret Rumsey,
Owner/Applicant.
Briarwood 50-Lot Subdivision, Sanctuary Drive, Birchwood Drive North, and Birchwood
Drive: The Plaiming Board granted Preliminary Subdivision Approval for the proposed 50-lot
subdivision located along new extensions to Sanctuary Drive, Birchwood Drive North, and
Birchwood Drive, Town of Ithaca Tax Parcel No.'s 70-10-3.5 and 73-1-8.22, Medium Density
Residential Zone. The proposal includes subdividing the +/- 47.5 acres into 47 residential parcels
(averaging 0.4 acres in size) with two parcels totaling approximately 25 acres to be donated to the
Cornell Lab of Ornithology, and one small parcel to be added to the Salem Drive Park. The
proposal involves connecting Sanctuary Drive with Birchwood Drive North, and connecting
Birchwood Drive with Sapsucker Woods Road. The project also includes the development of new
stormwater management facilities and walkways. The project is anticipated to be completed over a
of Ithaca fTaming
10-year period and result in a development of one and two-family dwellings. Rocco Lucente,
Owner/Applicant; Lawrence P. Fabbroni, P.E., L.S., Agent.
August 1. 2006 Planning Board Meeting: Cancelled
Reviews for Zoning Board (ZBAl: Two applications for the Zoning Board were processed since the
July report as follows:
July 17, 2006 ZBA Meeting: (1) an area variance was granted to permit the covering of an existing
concrete pad for use as storage of seasonal items, including lawn mower, snow blower, garbage
cans, and construction materials, located at 206 Dubois Road, Low Density Residential Zone,
Kenneth A. and Cathy Poyer, Appellants. The ZBA also determined that use of the property for
storage of construction materials and other elements associated with the owner's contracting
business constitute a home occupation, and granted special approval for the home occupation; and
(2) the applicant withdrew an application for use variances to occupy an existing home at 220
Pennsylvania Avenue and a home under construction at 110 Pennsylvania Avenue with a maximum
of six unrelated individuals in each home, both in the High Density Residential (HDR) Zone,
Orlando lacovelli. Appellant. The proposed occupancy in each home would have exceeded the
number of families permitted to inhabit a dwelling unit in the HDR Zone. The applicant withdrew
the proposal after the ZBA heard the case and the ZBA indicated that they did not believe that the
criteria for these use variances had been adequately documented.
CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS
The following have been accomplished over the past month.
Codes and Ordinances Committee (COO: The Committee met on July 19, 2006 to discuss the draft
local law to permit freestanding solar collectors, an analysis of the information collected in the
inventory of docks and shoreline structures, a draft local law regarding repair of storm water
facilities and recovery of Town charges, weekly rentals in the Lakefi"ont Residential Zone, and wind
energy facilities. The next COC meeting is scheduled for August 16, 2006. Tentative agenda items
include continuation of review of dock regulations, continuation of discussion regarding possible
wind tower regulations, possible amendment to provisions in the Zoning Code regarding alternate
Zoning Board members, and continuation of the matter regarding weekly rentals to transients.
Transportation Committee: The Committee met on July 27, 2006 to discuss the completed draft
Transportation Plan. The next Committee meeting is scheduled for Tuesday, August 29, 2006 at
2:00 p.m. to complete review of the draft Transportation and forward the Plan to the Town Board
for consideration. The full draft Plan is available on the Town's website.
Conservation Board: The August meeting was cancelled, so the next meeting is tentatively scheduled
for September 7, 2006.
Northeast Walkabilitv Studv - Steering Committee: A walking survey of the area was conducted on
July 26, 2006.
Au^t l4;M006Town Bmrd Medtin^M
Gateway Trail - Emerson Site Visit: A number of representatives from the City and Town of Ithaca
met with officials from Emerson and walked the site to assess issues and possibilities for building
the portion of the Gateway Trail that is planned to traverse part of the Emerson property. While
there are some security and site contamination issues to address, the site walk was helpful in
beginning to identify some possibilities to get around the problem areas. The next steps in the trail
process will be to set up a meeting with the Inter-municipal Trail Committee soon to discuss the site
walk, and to have a follow-up meeting with officials from Emerson to pursue trail options.
Building and Zoning Monthly Report
07/01/06 Until 07/31/06
^ V
B
Building Permits
P#Date Value Description
6644 7/5/2006 $150,000.00 New 4 bedroom single family with
attached 3 car garage
fee category
$350.00 new single-family
homes
6645 7/7/2006 $2,000,000.00 Country Inn & Suites hotel (58 rooms) $2,000.00 business
6646 7/7/2006 $300,000.00 Replace all windows in building $700.00 business
6645 7/7/2006 $2,000,000.00 Country Inn & Suites hotel (58 rooms) $2,000.00 business
6647 7/10/2006 $7,755.00 Renovate office 194F
pendin 7/12/2006 $300,000.00
6649 7/14/2006 $14,000.00 Pitched roof over existing flat roof
6648 7/14/2006 $125,000.00 Two bedroom single-family residence
6652 7/18/2006 $100,000.00 Breakfast room and laundry room
addition
6653 7/18/2006 $286,975.00 Rebuild intersection and sidewalk
6650 7/18/2006 $5,000.00 Demolish garage and shed
6651 7/18/2006
6654 7/19/2006
6655 7/19/2006
6656 7/19/2006
6659 7/20/2006
$20,000.00 New carport not to exceed 17 feet high &
no closer than 5 feet to lot line
$175,000.00 Convert 3 bedroom/1 car garage home
into 7 bedroom/2 car garage home
$14,300.00 Detached 2 car garage
$45.00 business
$700.00 new single-family
homes
$60.00 renovations to
residential
$350.00 new single-family
homes
$200.00 additions to
residential
$700.00 business
$35.00 miscellaneous
$60.00 miscellaneous
$550.00 additions to
residential
$60.00 miscellaneous
$23,000.00 Pre-engineered Four Seasons sunroom $70.00 additions to
residential
$7,300.00 Tear off and recover house and garage
roof
6658 7/20/2006 $1,800.00 Roof over concrete carport slab
$45.00 renovations to
residential
$25.00 miscellaneous
6657 7/20/2006 $13,500,000.00 New Business School and pedestrian $8,000.00 business
connector bridge
6660 7/21/2006 $2,600.00 Tear off and reroof existing structure $35.00 renovations to
residential
Monday, August 07, 2006 Page 1
Building and Zoning Monthly Report
07/01/06 Until 07/31/06
6662 7l2AI2(m $30,000.00 Inground pool with fence $70.00 miscellaneous
6661 7/24/2006 $8,668.00 Re-roof existing structure $45.00 renovations to
residential
6663 7/26/2006 $10,500.00 2.5 car detactied garge within 6 feet of
house
$60.00 miscellaneous
6664 7/27/2006 $150,000.00 New 4 bedroom single-family home with
attached 2 car garage
$350.00 new single-family
homes
6665 7/28/2006 $95,000.00 New two-family residence $200.00 new two-family
homes
6666 7/28/2006 $48,000.00 Dormer and change staircase $100.00 renovations to
residential
6667 7/31/2006 $38,000.00 968 square foot detached 2 car garage $100.00 miscellaneous
Totals $19,412,898.001 |$16,910.00 1
f \
( \
BP#Address Description CO Temp
6622 191 Seven Mile Or 12x20 deck 7/5/2006 □
6541 1028 East Shore Dr Construct 50' riprap in Cayuga Lake
according to plans
7/6/2006 □
6307 202 Park Ln 4 bedroom single family with attached 2
car garage
7/12/2006 □
6388 206 Eldridge Cir Deck addition 7/13/2006 □
6301 200 West Hill Cir Community center 7/13/2006
6535 01 Bella Vista Dr Open air pavilion 7/13/2006 □
6568 950 Coddington Rd 420 square foot room addition to single-
family home
7/19/2006 □
6524 955 Taughannock 81 vd Demolish and construct 60 foot boat dock 7/19/2006 □
6423 239 Coy Glen Rd 10'X 23'deck 7/20/2006 □
6441 29 Fairway Dr New 5 bedroom, 2 story single family with
attached 2 car garage
7/25/2006 □
6449 226 Gallus Rd New Arthropod building 7/25/2006 □
6619 146 Pine Tree Rd Bathroom remodel of new toilet and lav
installation
7/26/2006 □
( s
( \
( s
f \
Monday, August07,2006 Page 2
Building and Zoning Monthiy Report
07/01/06 Until 07/31/08
? ^6661 25 Fairway Dr
6346 738 Elm St Ext
Re-roof existing structure
Detached garage with apartment above
530 square foot dock that is not more
than 60 ft long
6643 1126 East Shore Dr
6589 110 Pennsylvania Ave New two-family residence
7/27/2006
7/28/2006
7/28/2006
7/31/2006
□
□
□
□
Complaints
Date Address Complaint Type Disposition
7/25/2006 301 Coddingtcn Rd building code Pending
iriAmm 1251 Trumansburg Rd sign Pending
7/14/2006 121 Snyder Hill Rd property maintenance Abated
7/26/2006 122 Enfield Falls Rd affidavit Other
7/31/2006 1028 Ellis Hollow Rd building code Pending
7/24/2006 correspondence Other
inAmm 117 Snyder Hill Rd property maintenance Pending
mAH'OQQ 119 Snyder Hill Rd property maintenance Abated
: \
Existing Building CO
Field Visits
Building Code
Complaint/Investigation
Fire Safety
Fire Emei^ency
Total
85
11
3
0
99
/ >
; A
Monday, August 07.2006 Page 3
08/07/2006
10:43:36
TOWN OF ITHACA
B2110-B2110 Transaction Report
For the period 07/01/2006 through 07/31/2006 f <
Type Date Comment Name Quantity Fee
l.BP 07/05/2006 24.-1-7.2 LUPO, LORIE & MICHAEL
2. BP 07/05/2006 65.-1-5.2 HISCOCK & BARCLAY
3.BP 07/06/2006 58.-2-39.27 MURPHY, JIM
4.BP 07/07/2006 39.-1-1.1 SOUTH HILL BUSINESS
CAMPUS
5. BP 07/10/2006 17.-3-4 PENDALL, ROLF
6. BP 07/10/2006 44.-1-5.2 lACOVELLI, JEFF
7.BP 07/10/2006 39.-1-17 SALINO, JOSEPH
8.BP 07/10/2006 25.-2-16 SCHAYE, ADAM
9. BP 07/13/2006 28.-2-7 NEWHART, LEE
lO.BP 07/14/2006 39.-1-1.2 LUCIANO, LINDA
11.BP 07/14/2006 41.-1-30.2 ITHACA COLLEGE
12. BP 07/17/2006 66.-3-23 GALLOWAY, ANDREW
13.BP 07/17/2006 25.-2-10 CORBITT, BRAD
14. BP 07/18/2006 66.-1-6 CORNELL UNIVERSITY
15. BP 07/20/2006 25.-2-15 PINNISI, MICHAEL
16. BP 07/20/2006 44.-1-4.45 YENGO, THOMAS JR
17. BP 07/21/2006 26.-3-4 EMERY, NATHAN
18.BP 07/24/2006 66.-3-3.519 LOEHR, JAMIE
19.BP 07/26/2006 57.-1-8.128 NEWTON, SCOTT AND
TRINA
20. BP 07/27/2006 56.-3-13.10 SOKOLOFF, JASON
21.BP 07/28/2006 60.-1-11.1 ZORN, JEFF
22. BP 07/28/2006 56.-3-13.34 MEROD, JIM
60.00
200.00
70.00
700.00
100.00
70.00
35.00
60.00
60.00
200.00
700.00
100.00
35.00
100.00
45.00
60.00
35.00
45^'''*^
70 ;
' •>
550/ >
60.Uv
700.00
23.BPE 07/20/2006 72.-1-1.152 PARK, WOO-SERK
4,055.00
50.00
24.CO 07/12/2006 62.-1-5 COURTSIDE RACQUET &
FITNESS
50.00
100.00
25.FS1 07/05/2006 72.-1-2.12
26.FSI 07/14/2006 70.-10-3.12-3.14-3.18-3.22
GLOVE HOUSE
LUCENTE, ROCCO
100.00
50.00
200.00
27.0P 07/05/2006 70.-11-3; 70.-10-3.18,3.14,3.2
28.0P 07/11/2006 43.-1-3.16
29.0P 07/11/2006 39.-1-15
30.OP 07/11/2006 43.-2-8
31.OP 07/17/2006 27.-1-11.3
LUCENTE, ROCCO
HAYLOFT ART STUDIOS
ITHACA ESTATES
PROPERTIES
SPRINGWOOD
TOWNHOMES
STERLING HOUSE
250.00
250.00
150.00
50.00
200.00
20.00
32.SP 07/18/2006 37.-1-17.18,-17.21
33.SP 07/28/2006 71.-1-10
COUNTRY INN & SUITES
ST CATHERINE OF SIENA
CHURCH
67
<
5t
139.00
Type Date Comment
S-JJCO 07/07/2006 24.-4-14.23
31 07/31/2006 62.-2-3, -4, -5, -6
Name Quantity
OVERLOOK AT WEST HILL 1
CORNELL UNIVERSITY 1
Fee
425.00
500.00
iM 07/28/2006 56.-03-13.34 MEROD, JIM
925.00
100.00
f \
/
100.00
Total Sales 36 6,289.00
Pave: 2
Regular Meeting of the Ithaca Town Board, August 14, 2006
V Human Resources Report for July 2006
Personnel Committee:
There was a Staff Personnel Committee scheduled in July to discuss the wage
scale being proposed by the Board Personnel Committee. There was confusion
regarding whether the board members where to attend or not. Cathy did attend
the meeting. Staff in attendance was concerned over the lack of communication
with the Board members on the committee.
I have met with Peter Stein and Jeff Cowie to detail out further information that is
being requested by them as committee members. I spent several hours in July
going over and working on wage and benefit analysis for the Personnel
Committee. The committee will meet August 17^*^.
Safetv Committee: The committee did not meet in July.
Training and Development:
I have been attending meetings regarding the Brainteaser program that is ran in
collaboration with the City of Ithaca and Tompkins County. The program will be
offered again in the fall. Session topics being arranged include: Emergency
Preparedness, Re-cycle and Re-use, Customer Service and Mail Merges.I \
f \I attended the state Society for Human Resource Management Conference in
Syracuse. The conference was very interesting and is always great to get the
opportunity to network with other Human Resource professionals.
The Defensive Driving 6 hour course has been scheduled for Friday, October
20**^. This course is offered every three years to the staff. The Town pays for
some employee as they drive town vehicles and others can attend if they opt to.
Personnel - Civil Service:
Amy Jackson, Sr. Account Clerk Typist, resigned from Bolton Point. I have been
working with the Bolton Point Personnel Committee to review the needs of the
Commission and whether to fill the position full time, part time or not at all.
Kristin Burgos, Deputy Town Clerk, began on July 17*^. However, Kristin was
offered a full time position in the Councils Office at Cornell that she had
previously interviewed for. Tee Ann Hunter, Town Clerk, and I then went back
through the 90+ resumes we received in June to see if we wanted to interview
any others. From that recruited we interviewed seven candidates and held
second interviews for three of them. Paulette Neilsen has agreed to take the
Deputy Town Clerk position.
/ \
The summer youth workers began at Public Works on July 5*^. This year there
were 4 youth hired to work with the crews. There was also 3 youth and 1 ^
supervisor hired as part of the Summer Youth Core program that Mamie
Kirchgessner, Recreation and Youth Coordinator, runs. These two programs run
for 6 weeks, giving the youth a chance to be part of a working team. All the
youth are reviewed at the end of the program, and they are given the opportunity
to review the Town.
Commercial Insurance (Ithaca Aaencv - Selective Insurance Companv):
The claim from 6/1/06, which was a sewer backup claim, was denied based on
lack of prior knowledge of the problem.
Workers' Compensation (Public Emolovers Risk Management Assoc - PERMA):
There were no accidents or incidents to report for July. Spent time in July
working on claims management.
Disabilitv Insurance:
Betty Poole, Court Clerk, has been removed from work for further medical
treatment. She is expected to return after 4-5 weeks off.
Unemplovment Insurance: There is currently one person claiming.
Submitted By: Judith C. Drake, PHR, Human Resources Manager / \
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I
/ ^
TOWN OF ITHACA
215 N. Tioga Street, Ithaca, N.Y. 14850
www.town.ithaca.ny ,us
TOWN CLERK 273-1721 HIGHWAY (Roads, Parks, Trails, Water &Sewer) 273-1656 ENGINEERING 273-1747
PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
To: Cathy Valentino, Supervisor Town Of Ithaca
Sandy Gittelman, Councilperson
Will Burbank, Chair Recreation & Human Services Committee
Peter Stein, Coimcilperson
Pat Leary, Councilperson
Jeff Cowie, Councilperson
Herb Engman, Councilperson
From: Mamie Kirchgessner, Recreation and Youth Coordinator
July 2006
Youth Employment
This program continues to expand with a community service component. Three youth
(Justin Song, Matt Chen and Chris Dennis) expressed an interest in volunteering at Town
Hall this summer. I coordinated work assignments from various departments including
^ the courts and building. The youth also assisted me with publicity items for the planning
f ^ of the Opening of Tutelo Park, activities at Lifelong, as well as a landscape project at the
Learning Web. Justin Song and Matt Chen have been volimteering for the Town since
the beginning of July and have averaged over 20 hours a week a third youth Chris Dennis
also volunteered for three weeks. The youth came to me initially because of the Student
work Initiative. All of the subsidized positions were allocated by the time they made
contact but both the Courts and Buildings support staff had back logged tasks including
changing a data base they were unable to accomplish as a regular part of their duties.
Additionally County Youth Services is offering a mini-grant opportunity for youth
initiated activities. Matt & Justin who had recently been to a youth "Work Camp"
identified helping victims of recent southem tier floods as an activity that they could and
wanted to organize. I helped the youth consider all of elements they would need to
formulate a proposal. The youth diligently followed through and Matt hand delivered the
request to Nancy Zahler on August 1. They will find out if the request is successful after
and 8/21 youth service meeting. It was very impressive how these young people
steadfastly completing the legwork to adhere to a variety of safety concems and was a
very valuable lesson for them about process regardless of outcome. Justin who is
currently traveling with his family sent this email message.
Dear Mamie,
I would like to thank you for giving me this wonderful opportunity to help out at the
^ Ithaca Town Hall. AlAough at times I did not look enthused, helping out for the town of
Ithaca made me very happy and gave me a sense of accomplishment. I have learned a lot
from this experience and I believe it will help me for the rest of my life. Please keep me \
updated on any future opportunities you have, or if you just need a helping hand. ^ ^
Thanks once again,
-Justin Song
Similarly another youth placed in a volunteer position sent this message
Hi Mamie,
This is just a letter of thanks for helping me get the volimteer position at the Science
Center. Recently I just got trained to be a "bluecoat", and now I can wander the museum
and interact with the visitors. Before, I w£is doing chemistry experiments with the
children that came by, and I will continue to do this too. The Science Center is a fun
place to volunteer, and I just wanted to say thanks.
Sincerely,
Li Guo
I will continue to work on structuring these efforts in a cohesive way to benefit the Town
and the youth participants. Projecting demographics from the 2000 census numbers of
youth in the 14 to 15 age range will remain high thus the demand for meaningful activity
particularly during the summer months. Youth in this age range are often prohibited from
traditional summer jobs because of their age yet have skills that enable them to make ^ \
meaningful contributions and greatly benefit from the experience. . ^
Joint Youth Commission
I have been completing request for proposals to submit to the joint youth commission for
funding support for the wage component of the Student Work Initiative and the cost of
the Student Work Corps for the parks program. State, county and village resources match
Town tax dollars for these programs. Every year request for proposals that meet criterion
established by the JVC are publicized and responses reviewed. The JVC then makes
funding recommendations to the supervisor and board. Timing has been an ongoing issue
for this process hence the resolution in front of the board tonight regarding expenditures.
Recreation Partnership
Two meetings were held in July to review City of Ithaca request for funding next year.
The major issue continues to the impact on the other partners with the possibility of
Ulysses withdrawing.
Recreation and Human Service Committee
Again this month the committee dealt expeditiously with a very full agenda. Audrey
Cooper of the Multi-Cultural Resource Center came to speak of her support of the Tutelo ^ ^
t >
Park Open Celebration and other community resources to involve. Having just been
involved with the Dragon Boat Festival Aui^ey had many useful suggestions to offer,
I am working with a special committee on the event which will two days with the Tutelo
Park opening Homecoming celebration set for September 23 Noon-4 and the sixth year of
the traditionally lighting of the peace fire set for 2 on Sunday. Mamie is working with a
committee of local individuals including Brooke Hansen & Jack Rosen of Ithaca Colleges
Native Studies Program to plan the event. So far Dan Hill, traditional flautist; Perry
Ground, story teller, a com husk doll maker and traditional Haudenosaunee Dancers have
agreed to Perform. Tutelo Elder Professor Airy Dixon is involved with all of the
elements. He is also assisting with information Town Historian Laura Johnson-Kelly
develop content for the message center installed at the park that will be unveiled the day
of the opening. Wells College who offered a similar event (Peach Town Festival) in the
past has made a contribution of $500 to co-sponsor. Both Ithaca College and Comell
want to participate as well but the contribution has not yet been confirmed. These
sponsorships will permit the Town to use resources of theses institutions such as tables
and chairs at no cost. Additionally a "Save the Date" announcement recommended by
Audrey Cooper on the human services List serve brought a number of offers of help.
The town has permission to use parking lots in the area but traffic is a concem the
committee will address. Questions or thoughts are welcome.
Related Activity
The Teen Researchers completed a highly successful Open House Event, June 8, 2006.
The Boardroom filled up over the course of the event to standing room only and the
attendees enjoyed the event viewing the displays and engaging in conversation until
almost nine! Additional brochures are available through the Town Clerks office. I
completed exit interviews with the youth about the project for future use.
File Ei View Favofiles Tools V •' -p
Website
Network
Network/Record Specialist Report
August 14, 2006
New Page: Town of Ithaca Welcome Wagon. Features links to community resources
and Frequently Asked Questions section for new residents.
Site of the Month page...this month: Tompkins County website page "How Do I?"
Did You Know link ... this month: Building Permit Application
The Town's Zoning Ordinance was downloaded from our website over 5,000 times
in the past the past 6 months.
Four refurbished PCs have been installed for the administrative staff with an
additional four to be set up this month. Subsequently, the Town Hall machines
will upgrade to Microsoft Office 2003 Professional version; Public Works upgrade
scheduled for 2007.
Surplus IT equipment list to Town Board for approval of disposal. All PCs have been
stripped of usable components. All other equipment is not in working order and will
be sent to the Tompkins County Recycling Center.
Per Peter Stein's request, a 17" flat panel LCD monitor has been put in the
spare office of Town Hall.
Ad' <onai:
• Work with the Records Management Advisor Board continues
m Plonc tn rQ\/Qmn cfri ir*+i iro nf XrnA/n'o \A/aKcito or^ntinnoc
Townd Ithaca-Micr...