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Home My WebLink AboutTB Minutes 2003-10-02 REGULAR MEETING OF THE ITHACA TOWN BOARD THURSDAY , OCTOBER 2 , 2003 AT 5 : 30 P . M . 215 NORTH TIOGA STREET, ITHACA, NEW YORK AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of the Tompkins County Board of Representatives — Mike Koplinka- Loehr 4 . Report of Fire Commissioners 5 . 6 : 00 p . m . — Persons to be Heard — Pennsylvania Avenue Residents 6 . 6 : 30 p . m . Public Hearing to Consider a Local Law Amending Local Law No . 2 of the Year 1979 which amendment would set fees for dog licenses consistent with current state and local fees 7 . Consider Adoption of Local Law Amending Local Law No . 2 of the Year 1979 which amendment would set fees for dog licenses consistent with current state and local fees 8 . 6 :40 p . m . — Public Hearing to Consider a Local Law Repealing Local Law No . 3 of the Year 1978 Instituting an Electrical Code 9 . Consider Adoption of Local Law Repealing Local Law No . 3 of the Year 1978 Instituting an Electrical Code 10 . 6 : 50 p . m . — Public Hearing to Consider Local Law Repealing Local Law No . 1 of the Year 1965 providing for public notices relating to adoption of local laws 11 . Consider Adoption of Local Law Repealing Local Law No . 1 of the Year 1065 providing for public notices relating to adoption of local laws 12 . 7 : 15 p . m . — Public Hearing regarding the Draft Generic Environmental Impact Statement for the Proposed Town of Ithaca Zoning Revisions 13 . Set Public Hearing Date to Consider 2004 Assessment Rolls for Special Benefit Districts 14 , Consider Approval of Bolton Point Employee Wages for 2004 15 . Presentation and Discussion of Southern Cayuga Lake Intermunicipal Water Commission 2004 Tentative Budget for Changes and Adoption as the 2004 Southern Cayuga Lake Intermunicipal Water Commission 2004 Preliminary Budget 16 . Set Public Hearing Date for Consideration of Adoption of Southern Cayuga La Intermunicipal Water Commission 2004 Budget 17 . Consider Approval of Elected Officials ' Salaries for 2004 18 . Consider Approval of Employee Wages for 2004 19 . Discussion of Service Contracts 20 . Presentation of Town of Ithaca 2004 Tentative Budget for Changes and Adoption as the 2004 Town of Ithaca Preliminary Budget 21 . Set Public Hearing Date for Consideration of Adoption of Town of Ithaca 2004 Budget 22 . Consider Award of Contract for the Coy Glen Pump Station and Water Main 23 . Consider Dedication of College Circle Water and Sewer Mains to the Town of Ithaca 24 . Consider Authorization to go out to bid for the Eastern Heights Drainage Stabilization Project 25 . Set Public Hearing to Amend Local Law Number 2 of 1976 Regarding Water Rates 26 . Discussion of Purchase of a Decibel Meter 27 . Consent Agenda a . Town Board Minutes b . Town of Ithaca Warrants c . Bolton Point Warrants d . Records Management Day — Friday , November 21 , 2003 8 : 00 a . m . to 12 : 00 noon e . Appointment Temporary Typist — Court Records Grant f. Appointment Part Time Laborer — Town Hall g . Salary Adjustment for Senior Account Clerk Typist — SCLIWC h . Salary Adjustment for Account Clerk Typist - SCLIWC 28 . Report of Town Committees a . Agricultural Land Preservation Advisory Committee b . Capital Projects and Fiscal Planning Committee c . Cayuga Lake Watershed Intermunicipal Organization d . Codes and Ordinances Committee e . Lake Source Data Sharing Committee f. Personnel Committee g . Public Works Committee h . Recreation Partnership i . Records Management Advisory Board j . Safety Committee k . Sewer Joint Subcommittee I . Sewer Contract Committee m . Southern Cayuga Lake Intermunicipal Water Commission n . Transportation Committee 129 . Report of Town Officials a . Town Clerk b . Highway Superintendent c . Director of Engineering d . Director of Planning e . Director of Building and Zoning f. Human Resources Manager g . Budget Officer h . Network/Records Specialist i . Attorney for the Town 30 . Review of Correspondence : a . 8/20 Cover Letter Form NYS Comptroller Regarding Corporate Corruption and NYS Economy b . Liquor License Renewal Application from Ithaca College 31 . Consider Adjournment TOWN OF ITHACA TOWN BOARD SIGWIN SHEET DATE : Thursday , October 02 , 2003 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE PRINTADDRESS / AFFILIATION T � . Flo fur-e IA TA , F/V /0 ` J tic In C4 S N ( � F V J (� -fmda l, � c� w � � a u 6VOOPO h`n TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, ( Ithaca Journal) : Legal Advertisement : NOTICE OF PUBLIC HEARING TO BE HELD ON OCTOBER 2 , 2003 AT 6 : 40 P . M . CONSIDERING A PROPOSED LOCAL LAW REPEALING LOCAL LAW NO , 3 OF THE YEAR 1978 INSTITUTING AN ELECTRICAL CODE . Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , New York 14850 to of Posting : September 16 , 2003 to of Publication : September 18 , 2003 Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this day of �Do Q � cv " \ctu_ , 2003 . Notary Public LORI L. QUIGLEY Notary Public, State of New York No . 01 OU6012333 Qualified in Tompkins County Commission Expires August 20, 20.2.0 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that "the Town Board of the Town of Ithaca will hold a public hearing at the .Town Hall, 215 North . Tioga Street, Ithaca, New York on October 2, 2003 at 6:40 p.m. for the purpose of con- sidenng a proposed local law repealing Local Law No. 3 of the year 1978 In- stituting an Electrical Code. At that time the Board will hear any persons interested in said local law. Individuals with visual or hearing impairments or oth- er special needs will be provided with assistance as necessary upon request. Persons desiring assistance must make a request to the Town Clerk not less than 48 hours prior to the time of the • public hearing . Tee-Ann Hunter Town Clerk Dated: September 16, 2003 September. 181 2003 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, ( Ithaca Journal ) : Legal Advertisement : NOTICE OF PUBLIC HEARING TO BE HELD ON OCTOBER 2 , 2003 AT 6 : 50 P . M . CONSIDERING A LOCAL LAW REPEALING LOCAL LAW NO . 1 OF THE YEAR 1965 PROVIDING FOR PUBLIC NOTICES RELATING TO ADOPTION OF LOCAL LAWS . Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , New York 14850 to of Posting : September 16 , 2003 Date of Publication : September 18 , 2003 urn, Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this 125 day of S'e"P e,�r r, `<_�I :< , 2003 . Notary Public LORI L OUIGLEY Notary Public, State of New York Not 01 Q U6012333 Qualified in Tompkins County CoMmission Expires August 20. 20�( 0 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Town Board of the' Town of Ithaca will hold a public hearing at the Town Hell, 215 North Tiogo Street, Ithaca, New York on October 2, 2003 at 6:50 p.m. for the purpose of con- sidering a proposed local law repealing local Law No. 1 of the year 1965 Providing for Public Notices Relating to Adoption of Lo- cal Laws. At that time the Board will hear any persons interested in said local law. Individuals with visual or hearing impairments or oth- er special needs will be provided with assistance as necessary upon request. Persons -desiring assistance must make a rec}uest to the 1 Town Clerk notless than 48 s PAO _hours prior to the time of the public hearing. Tee-Ann Hunter Town Clerk Dated: ' September 16, 2003 September 18, 2003 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County, New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, ( Ithaca Journal) : Legal Advertisement : NOTICE OF PUBLIC HEARING TO BE HELD ON OCTOBER 2 , 2003 AT 6 : 30 P . M . CONSIDERING A LOCAL LAW AMENDING LOCAL LAW NO . 2 OF THE YEAR 1979 , WHICH AMENDMENT WOULD SET FEES FOR DOG LICENSES CONSISTENT WITH CURRENT STATE AND LOCAL FEES . Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , New York 14850 to of Posting : September 16 , 2003 Date of Publication : September 18 , 2003 Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this day of C"\oc iC , 20031 Notary Public LORI L QUIGLEY Notary Public, State of New York No, 01 QU6012333 Qualified in Tompkins County Commission Expires August 20: i"o NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Town Board of the Town of Ithaca will hold a public' hearing at the 'Town I Hall, 215 North Tioga Street, Ithaca, New York on October 2, 2003 at 6:30 1 p.m . for the purpose of con- I sidering a proposed local law amending' Local Law I No. 2 of the year 1979, c which amendment would set the fees for dog licenses F consistent with current state ti and local fees. At that time the' Board will hear any per- ? sons interested in said local c law. I Individuals with visual or 1 . hearing impairments or oth- er special needs will be . provided with assistance as necessary upon request. Persons desiring assistance must make a request to the . Town Clerk not less than 48 hours prior to the time of the public hearing. Tee-Ann Hunter Town Clerk Dated: September le, 2003 September 181 2003 ` Y TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: LEGAL ADVERTISEMENT : NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER BOND RESOLUTION — PHOSPHORUS REMOVAL FACILITY AT THE JOINT SEWAGE TREATMENT PLANT IN THE CITY OF ITHACA Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , NY 14850 to of Posting : Thursday, September 25 , 2003 to of Publication : Saturday, September 27 , 2003 T Tee-Ann Hunter , Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS) SS : TOWN OF ITHACA) Sworn to and subscribed before me this 30th day of September 2003 . 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QSpo,J+°s of oo\ °oJ °s e P\eo\eQe °\ eo\ e Qc \\\\e�o``ti a �o°Je 0eca o° \oP `r\t�Qcea�g `o\e o\ h e `o\sOe\e��E ` reQ , o � a c°� \eQ end o� . ec\ ooa QLocesco\ 'De eyes\ 41. \o . ° ao Je c N . c so $o .. ... ece `Z O\ o . Q \\c\0e oo . obC° \� s . ooc. he o\o\ �Ce aIIe es t o\ oc. sQect0J+ C O' N c9Q�ocae�\o� the \ L\�y 60 \e`es \ob\e o\ ce o oco �oc be s eec co�oco c\ce? ao1 be o� i o boo X�4%dOb e Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 REGULAR MEETING OF THE ITHACA TOWN BOARD THURSDAY , OCTOBER 2 , 2003 AT 5 : 30 P . M . 215 NORTH TOIGA STREET , ITHACA, NEW YORK THOSE PRESENT : Supervisor Valentino ; Councilwoman Russell ; Councilman Burbank ; Councilman Niederkorn STAFF PRESENT : Tee-Ann Hunter , Town Clerk ; Dan Walker , Town Engineer; Fred Noteboom , Highway Superintendent ; Jon Kanter , Director of Planning ; Al Carvill , Budget Officer; Judy Drake , Human Resources Manager ; Andy Frost, Director of Building and Zoning . OTHERS PRESENT : John Barney , Attorney for the Town ; Mike Koplinka- Loehr, Tompkins County Legislature ; Chad Bylott ; Megan Benson ; Michael Farthiney- Kohl ; Jared Roukes ; Marion Ferguson ; Lauren Bishop , Ithaca Journal ; Doria Higgins , Hillcrest Drive ; Herb Engman ; Jutta lacovelli , Pennsylvania Avenue ; Alfred George , Kendall Avenue ; Joseph lacovelli , Pennsylvania Avenue ; Roger Perkins , Stone Quarry Road ; Rosalind Grippi , Orchard Hill Road ; Salvatore Grippi ; Bert Gildersleeve , Hayts Road ; Evan Monkmeyer , South Hill ; Brenda Ludwig , Eagle Broadcast ; Sandra Gittelman ; Karen Scott , Trumansburg Road EXCUSED : Councilman Klein ; Councilwoman Grigorov ; Councilman Lesser CALL TO ORDER The meeting was called to order at 5 : 30 p . m . and Supervisor Valentino led the assemblage in the pledge of allegiance . Agenda Item No . 3 — Report of Tompkins County Board of Representatives Mike Koplinka - Loehr appeared before the Board with the monthly report from the Tompkins County Board of Representatives . Budget Mr. Koplinka- Loehr stated that one of the motions in the morning ' s budget meeting was to have a special meeting with Town officials to answer questions , get feedback , and to think about collaborations . Hopefully this will be set up within two weeks . Off Track Betting Mr . Koplinka- Loehr reported that the OTB petition drive was continuing . Mr . Koplinka- Loehr thought there would be enough signatures by the middle of October to have the issue on the ballot in November 2004 . County Website Mr . Koplinka- Loehr invited people to visit the County' s upgraded website . Sheriff' s Contract The County has finally settled the Sheriff' s contract . Next Tuesday will be the budget adjustment . 1 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 In response to questions from Supervisor Valentino , Mr. Koplinka - Leahy stated the County' s Tentative Budge was available for public review and the Town could pick up a copy . Councilman Niederkorn asked for the schedule for adopting the budget . Mr. Koplinka- Leahr stated that November 18 , 2003 is the final vote . There will be two more opportunities for public comment : October 28th and the first Tuesday in November. Councilwoman Russell asked what the percentage of increase was in the tentative budget . Mr. Koplinka - Leahr stated 26 . 7 % , without the 3 % Budget Committee addition made Tuesday . That addition puts the increase at 29 . 7 % . The County Administrator had recommended delaying some capital projects . If they delay there will be a 14 % increase in the 2005 budget just for capital projects . The present legislature felt that was too big of a jump in one year and recommended putting 3 % in the 2004 budget and 10 % - 11 % next year. Agenda Item No . 4 — Report of Fire Commissioners (Attachment # 1 — written report) Bob Romanowski appeared before the Board with the Fire Commissions monthly report . Mr. Romanowski stated he was personally disappointed in the Mayor' s message on the Fire Department . Supervisor Valentino reported that the Mayor had spoken on the radio earlier in the day . Her interpretation of what he was saying was that the Town of Ithaca agreed that there was no violation of the Fire Contract between the City and the Town . Supervisor Valentino stated she immediately called the radio station and Bob Steincamp came down and did another tape that he is going to play tomorrow saying that the Town of Ithaca has never changed its opinion that cutting the fire staff is a violation of the Fire Contract . It is our interpretation that it is a violation of our contract . Supervisor Valentino further reported that the Mayor said she had agreed with the reduction in the fire fighter and felt it would not have any impact on our service . Supervisor Valentino stated this was not true , she did not agree to any of that. The Mayor told her there was going to be a cut in the fire fighter and she asked for the budget numbers for next year stating she would run the numbers and look into whether there was something that we could do financially to make sure the fire fighter stays on in the staff. The Mayor told her he would call back in a couple of days . He did call her back and Supervisor Valentino reported telling him she had run the numbers , the budget is just too tight from our end for us to come up with money on our own . Supervisor Valentino did not understand how the Mayor interpreted that as meaning she agreed that there was no reduction in the staffing , she does not know . She has not seen one piece of paper from the City showing how the proposed staffing and the shifts are going to work and what the effect will be on the Town . Supervisor Valentino stated she was sorry if there was a misunderstanding on his part but she thought it was pretty clear that she had not even been in front of the Board to change any of the stance of where the Town has been . Supervisor Valentino stated because the Town ' s assessed value has grown faster than the City' s , the Town will be contributing almost 1 % more to their fire budget in 2004 , which means that they get to put in less . If we go " budget to budget" it means the Town of Ithaca is going to contribute $ 317 , 741 . 00 more to the City budget next year. If she looks at the real expenses , which she gets monthly , and does a projection out to the end of the year because 2 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 they ' re obviously not going to spend all their money because they' ve cut that position and they 've cut some other things , if they go from what they've budgeted to the Town ' s share to what the real costs are it means the Town of Ithaca will actually be contributing over and above their expenses of something like a little over half a million dollars . With those kinds of increases from the Town of Ithaca it' s hard to see how they can justify those kind of cuts . Mr . Romanowski stated he had asked Supervisor Valentino for a statement to be read at the next City budget hearing . Agenda Item No . 5 — Persons to be Heard Doria Higgins , 2 Hillcrest Drive Ms . Higgins commented on the acoustics in the board room stating it was difficult to hear certain members of the Board . Mr . Burbank told her she was not the first person to point this out and the Board was aware of the problem . Supervisor Valentino reminded everyone to speak into the microphones . Ms . Higgins appeared before the Board regarding the request for a zoning change for the proposed Aris development low income housing project . Ms . Higgins told the Board it was a bad idea . She stated the traffic on Route 96 is already very bad . Ms . Higgins reported she had spoken to Bangs ambulance who told her their ambulances sometimes have trouble . Ms . Higgins stated she thinks low cost housing is a wonderful idea and she supports it , but not in that location . The Town already has Alterra and Lakeside on Route 96 both of which have people who might need an ambulance in a hurry . The hospital and medical buildings are there . She advised the Board to say " no" in terms of the greater good of the humanity and of getting people to and from the hospital . Jutta lacovelli (Attachment #2 - residents ' letter and copy of article from Ithaca College newspaper) Ms . lacovelli appeared before the Board regarding parties on Pennsylvania Avenue . A copy of a letter from the lacovelli ' s was included in the Board packet . Ms . lacovelli reported the parties are becoming violent ; a cinder block was thrown through the windshield of a neighbor' s car. Mailboxes are being torn out . A speed monitoring machine was destroyed one weekend . A corner street sign has been ripped out. Ms . lacovelli stated she is getting really concerned because she lives in the neighborhood . Regarding a noise permit the Town Board had granted for a party on Pennsylvania Avenue , Ms . lacovelli gave the Board a copy of an article that appeared in the Ithaca College newspaper entitled " Fight for the Right to Party" . Supervisor Valentino asked if Ms . lacovelli had an idea of how many houses in the neighborhood are occupied by non -students . Ms . lacovelli stated she had gone to the Assessment Office and looked at the properties on Pennsylvania and Kendall Avenues . There are 30 , what she would consider , living places on Kendall Avenue and 38 on Pennsylvania . Out of the 30 addresses on Kendall that have a house number , 12 are owner occupied , and 16 are rental , there were two she couldn ' t determine from the records . Regarding Pennsylvania Avenue has 38 houses or living spaces . Of those 12 are owner 3 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 occupied and 23 are rental units , and there were 3 she could not determine . Supervisor Valentino asked if she thought most of the rental units were students . Ms . lacovelli stated probably a large majority are student occupied , that' s a judgment call on her part . Ms . lacovelli relayed what she described as another interesting fact , that many of the houses are listed as 3 bedroom , some of them are four . But they see on a daily basis 6 , 7 , 81 9 cars parked at the places . It seems like a lot of students are living in the neighborhood for the type of residential zoning , one-family residence . Ms . lacovelli reported the students use their lawns as a public restroom , whether the lawns are lighted or not . They throw their trash in the lacovelli ' s yard as they are leaving . As the Sheriffs department is breaking up their parties they are just throwing their beer bottles and everything all over the place . It is the worst year yet . It' s been getting progressively worse , but this has been really terrible . Supervisor Valentino stated she had spoken with the Sheriff after she had heard the report about the party . The sheriff told her that it was pretty awful . Supervisor Valentino and the Sheriff are trying to get together a meeting with some of the officials from Ithaca College and some other folks to brain storm on what kind of steps they can take to do something about the problem . Ms . lacovelli offered to help in any way that they could . Ms . lacovelli reported concern over cuts in the County budget and the effect it will have on the Sheriff's ability to respond to the parties on Pennsylvania Avenue . Supervisor Valentino encouraged Ms . lacovelli to make her concerns heard at the County level . Ms . Hunter provided Ms . lacovelli with a list of County Representatives . Ms . lacovelli stated she did not understand how the party givers thought they were going to keep the party under control in light of the fact that the entertainment included mud wrestling . Additionally , the kids are well networked using cell phones to communicate the whereabouts of the next party as their current event is being disbursed by police . Supervisor Valentino expressed her sympathy and stated she is setting up meetings and looking into perhaps enacting some new local laws . She told Ms . lacovelli that the Town would keep in touch with them concerning the issue . There was discussion of the fact that Ithaca College patrol personnel have been deputized to go off campus . Alfred George , Kendall Avenue Mr. George stated he had gone to the Health Department regarding the situation . Of matter of concern to him is that there are 300 — 400 students in the area " doing their business" on everybody' s lawn . Mr . George reported that he brought this up with the Health Department ; they cannot do anything about it. He told the Board it has been a very serious , trying situation for the residents . Mr . George went on to report a lot of this is under age drinking . Joe lacovelli Mr, lacovelli told the Board that at the parties , when they are broken up , there are anywhere between 10 to 20 to 30 cars . When the police come , there are a bunch of kids that get in their cars and drive away . Mr. lacovelli is concerned about DWI (driving while intoxicated ) and questioned why , since it is a dead - end-street , there isn ' t a sobriety check at the top of the 4 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 hill . When the parties get broken up there are a handful of kids that get mad . Mr . lacovelli described their attitude , "now I ' m mad , now I ' m going to go through the neighborhood yelling and screaming , destroying things . " Mr . lacovelli told the Board something has to be done , stating "any help we can give you , you can give us , we would really appreciate it? Councilwoman Russell and Supervisor Valentino thanked Mr . lacovelli for the suggestion regarding a sobriety check . Mr . Frost asked if there was some recourse the Town might have through the landlords . Attorney Barney stated it was really not the landlord that was doing the deed . Mr. Barney was not aware that you could penalize a landlord for the activities of its tenants . Agenda Item No . 13 — Consider Setting Public Hearing Date to Consider 2004 Assessment Roles for Special Benefit Districts TB RESOLUTION NO . 2003 -132 : Set Public Hearing Dates Special Benefit Districts . BE IT RESOLVED , the Town Clerk is hereby authorized and directed to advertise for Public Hearings to be held at the next regular meeting of the Town Board on November 6 , 2003 , at the following times , for the consideration of the following 2004 Assessment Rolls for Special Benefit Districts : 7 : 00 p . m . - Forest Home Lighting District 7 : 01 p . m . - Glenside Lighting District 7 : 02 p . m . - Renwick Heights Lighting District 7 : 03 p . m . - Eastwood Commons Lighting District 7 : 04 p . m . - Clover Lane Lighting District 7 : 05 p . m . - Winners Circle Lighting District 7 : 06 p . m . - Burleigh Drive Lighting District 7 : 07 p . m . - West Haven Road Lighting District 7 : 08 p . m . - Coddington Road Lighting District 7 : 09 p . m . - Water Improvement Benefited Area 7 : 10 p . m . - Sewer Improvement Benefited Area MOVED : Supervisor Valentino SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . OTHER BUSINESS Use of West Hill Fire Station Supervisor Valentino told the Board the State Trooper Area Commander came to see her to request use of two rooms in the West Hill Fire Station for a substation . Their current location 5 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 in the Biggs building is totally inadequate ; the building is falling apart and the troopers are having to spend time maintaining the space rather than patrolling . Supervisor Valentino reported she had told the Commander she needed to speak with Fire Chief Wilbur. She feels it is important to keep the State Troopers substation on West Hill and thinks it would be a good thing to make the space available if it is something we can do . Agenda Item No . 6 = Public Hearing to Consider a Local Law Amending Local Law No. 2 of the Year 1979 which amendment would set fees for dog licenses consistent with current state and local fees Supervisor Valentino opened the public hearing at 6 : 30 p . m . There was no one present to speak to the board on the issue and the hearing was closed at 6 : 32 . Copies of the proposed local law were distributed to the Board . Action was tabled until the next Town Board Meeting . OTHER BUSINESS Supervisor Valentino reported she had received a call from Mark Varvayanas , Town of Dryden Supervisor, regarding the Cayuga Lake Watershed Intermunicipal Organization and a request for office space at Town Hall for a part time staff person . Councilwoman Russell cautioned against moving forward without doing some sort of policy stating she has received requests herself for space at Town Hall and there may be a large demand . Supervisor Valentino acknowledged Councilwoman Russell ' s concerns , stating she was only beginning to explore the possibility and wanted Board authorization to look into the details . A bare minimum policy should be that we do not give space to an organization that does not have a direct link to the Town . Councilman Burbank , alternate Town representative to the organization , stated he felt it was a worthy effort and the organization would be greatly helped by having a staff person . CAYUGA HEIGHTS FIRE DEPARTMENT (Attachment #3 — letter from Cayuga Heights Fire Department) The Board was sent information regarding the need to replace the existing Cayuga Heights Fire Department ladder truck . The department estimates they are spending more in repairs than they would for the debt service on a new truck . The impact on the Town wouldn 't be felt until 2005 or 2006 . Because it might go over our 10 % limit per year , they want to get a feeling from the Town if we would be willing to pay our share of the debt service . Councilman Niederkorn asked when the department would be purchasing the truck . Supervisor Valentino stated it would be toward the end of next year . No objections were stated . Agenda Item No . 8 = Public Hearing to Consider a Local Law Repealing Local Law No . 3 of the Year 1978 Instituting an Electrical Code Supervisor Valentino opened the public hearing at 6 : 40 p . m . There was no one present to speak to the board on the issue and the hearing was closed at 6 : 42 . Copies of the proposed local law were distributed to the Board . 6 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 Action was tabled until the next Town Board Meeting . Agenda Item No . 27 — Consent Agenda TB RESOLUTION NO . 2003 -133 : Consent Agenda Items . BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items as presented . MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO . 2003 - 133a : Town Board Minutes WHEREAS , the Town Clerk has presented the minutes for the Regular Town Board Meeting held on September 8 , 2003 , to the governing Town Board for their review and approval of filing ; NOW , THEREFORE , BE IT RESOLVED , the governing Town Board does hereby approve for filing the minutes for the meeting held on September 8 , 2003 as presented at the October 2 , 2003 board meeting . MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO . 2003 -133b : Town of Ithaca Warrants . WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 7400-7558 7 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 General Fund Townwide $ 67 , 927 . 69 General Fund Part Town $ 61866 . 96 Highway Fund Part Town $ 441333 . 91 Water Fund $ 1707802 . 63 Sewer Fund $ 1827525 . 07 Trumansburg Rd Sewer Improvement $ 27 , 482 . 01 Biggs Water Main Replacement $ 6 , 371 . 20 2003 West Hill Water Tank Improvement $ 22 , 608 . 90 Bostwick Rd Water Tank & Transmission Main $ 198 , 521 . 50 Coy Glen Pump Station and Water Main $ 11102 . 00 Risk Retention Fund $ 550 . 00 Forest Home Lighting District $ 176 . 83 Glenside Lighting District $ 62 . 65 Renwick Heights Lighting District $ 87 . 56 Eastwood Commons Lighting District $ 180 . 32 Clover Lane Lighting District $ 20 . 78 Winner' s Circle Lighting District $ 60 . 95 Burleigh Drive Lighting District $ 59 . 74 West Haven Road Lighting District $ 239 . 07 Coddington Road Lighting District $ 141 . 21 TOTAL $ 7306120 . 98 MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO , 2003 - 133c : Bolton Points Warrants . WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now , therefore , be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers . Voucher Numbers : 561 - 609 Check Numbers : 6789 — 6794 6796 - 6838 8 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 Operating Fund $ 87 , 184 . 33 1998 SCADA Capital Project $ 387 . 06 TOTAL $ 87 , 571 . 39 MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO . 2003 - 133d : Records Management Half-Day . WHEREAS , the Network/ Records Specialist , Records Management Officer & the Records Management Advisory Board have found it necessary to hold a Records Management Half- Day in order to allow staff time for the organization of electronic records ; now , therefore , be it RESOLVED , that the Town of Ithaca Town Board hereby approves closing Town Hall on Friday , November 21 , 2003 , from 8 : 00 a . m . until 12 noon for purposes of records management . MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO . 2003 -133e : Appointment of Typist - Court Records Grant WHEREAS , Town Clerk ( Records Management Officer) has received notification from the State that the Town has been awarded a Records Management Grant to complete a project on the Court records ; and WHEREAS , the grant provides for 780 hours of labor to work on this specific project , which is to be completed by June 30 , 2003 ; and WHEREAS , the Town Clerk , Court Clerks and Human Resources Manager have interviewed several applicants to complete the grant project , under the civil service position title of Typist ; and WHEREAS , the interview committee has determined that Paul Semo possess the necessary knowledge and skills to satisfactorily perform the duties of the Typist position and make the recommendation for appointment ; now , therefore , be it 9 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 RESOLVED , the Town Board of the Town of Ithaca does hereby approve the appointment of Paul Semo as temporary Typist position , effective October 2 , 2003 with the project to be completed by June 30 , 2004 ; and be it further RESOLVED , this position is a temporary position not to exceed 37 . 5 hours per week , at the hourly wage of $ 16 . 50 , from account number A1460 . 110 . There are no benefits included with this appointment . MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO , 2003 -133f: Appointment of Part time Laborer- Town Hall WHEREAS , there is presently a vacancy in the part time position of Laborer -Town Hall , which affords high school students the opportunity to gain work experience ; and WHEREAS , the Town Clerk and Human Resources Manager has determined that Sarah Lampky possess the necessary knowledge and skills to satisfactorily perform the duties of the Laborer-Town Hall and makes the recommendation for appointment; now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the appointment of Sarah Lampky as part time Laborer — Town Hall , retro active to September 15 , 2003 ; and be it further RESOLVED , this position is a part time position not to exceed 10 hours per week , at the hourly wage of $ 7 . 00 , from account number A1410 . 100 . There are no benefits included with this appointment . MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO . 2003 - 1338 : Wage Increase Sr. Account Clerk Typist-SCLIWC . WHEREAS , the Southern Cayuga Lake Intermunicipal Water Commission approved the wage increase for Brenda Casteline , Senior Account Clerk Typist , from $ 16 . 64 to $ 18 . 46 per hour , effective October 5 , 2003 ; now therefore be it 10 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 RESOLVED , the Town Board of the Town of Ithaca hereby ratifies Southern Cayuga Lake Intermunicipal Water Commission decision to increase the hourly wage of Brenda Casteline , Senior Account Clerk Typist , from $ 16 . 64 to $ 18 . 46 per hour , effective October 5 , 2003 . MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO , 2003 =133h : Wage Increase Account Clerk Typist-SCLIWC . WHEREAS , the Southern Cayuga Lake Intermunicipal Water Commission approved the wage increase for Judy Bower , Account Clerk Typist , from $ 15 . 69 to $ 16 . 90 per hour, effective October 5 , 2003 ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby ratifies Southern Cayuga Lake Intermunicipal Water Commission decision to increase the hourly wage for Judy Bower , Account Clerk Typist , from $ 15 . 69 to $ 16 . 90 per hour, effective October 5 , 2003 . MOVED : Councilman Niederkorn SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . Agenda Item No . 25 — Set Public Hearing to Amend Local Law No . 2 of the Year 1976 regarding Water Rate Supervisor Valentino told the Board that Bolton Point is raising their water rate by $ . 25 , which means that Town has to raise its rate . TB RESOLUTION NO . 2003 =134 : Setting a Public Hearing to Consider a Local Law to Amend Local Law No . 2 for the Year 1976 , By Adopting a New Water Rate Schedule Effective January 1 , 2004 for Water Rates , Charges , and Other Fees Chargeable to Consumers of Water in the Town of Ithaca RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York , on the 6th day of November, 2003 , at 7 : 45 p . m . , for the purpose of considering a proposed local law amending Local Law Number 2 of the year 1976 , which amendment would increase the water rate charged fro water consumption in the Town form $ 2 . 95 per 1 , 000 gallons to $3 . 20 per 1 , 00 gallons ; and it is further 11 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 RESOLVED , that at such time and place all persons interested in the proposed local law may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Councilwoman Russell SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . In answer to questions from Councilman Burbank regarding the history of the rate and why we are raising it , Councilwoman Russell stated the Town hasn 't raised the rate in a number of years , in fact we consistently lowered it for a number of years . The proposed increase is strictly to account for increased costs at Bolton Point. Supervisor Valentino added that until this point Bolton Point had quite a big fund balance . The proposed increase in the Bolton Point water rate brings it back where it used . to be . The Water Commission reduced the Bolton Point rate down to $ 1 . 79 so the customers could get a refund on the excess fund balance . What the proposed increase is really doing is bringing the rate back to what they consider the rate that covers expenses . The rate used to be $ 2 . 55 and it has been gradually lowered . On the Town 's end the $ . 25 needs to be added to cover the costs of operation and maintenance of our water system . Agenda Item No . 10 - Public Hearing to Consider Local Law Repealing Local Law No . 1 of the Year 1965 providing for public notices relating to adoption of local laws Supervisor Valentino opened the public hearing at 6 : 50 p . m . There was no one present to address the board regarding the issue and the public hearing was closed at 6 : 40 . A copy of the proposed local law was distributed to Board members and formal action was deferred until the next Town Board Meeting . Supervisor Valentino stated her intention not to utilize certificates of necessity for local laws unless it is absolutely necessary . TB Resolution No . 2003 -135 : Setting a Public Hearing regarding Change in Sewer Benefit Assessment Rate RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing regarding the change in the sewer benefit assessment rate at 8 : 15 p . m . on the 6th day of November 2003 at 215 North Tioga Street , Ithaca , New York . 12 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 RESOLVED , that at such time and place all persons interested in the proposed change may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Councilwoman Russell SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Niederkorn , aye ; Councilman Burbank , aye . Motion carried unanimously . TB RESOLUTION NO . 2003 -136 : Setting a Public Hearing to Amend the Agreement of Cooperation Creating the Southern Cayuga Lake Intermunicipal Water Commission Regarding Water Rates RESOLVED , that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York , on the 6th day of November, 2003 , at 8 : 00 p . m . , for the purpose of considering , an amendment to the Southern Cayuga Lake Intermunicipal Water Commission Intermunicipal Agreement Increasing the Water Rates from $ 1 . 79 to $ 2 . 04 per thousand gallons ; and it is further RESOLVED , that at such time and place all persons interested in the proposed amendment may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Supervisor Valentino SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . Agenda Item No . 14 — Consider Approval of Bolton Point Employee Wages for 2004 Ms . Drake distributed the proposed wages to the Board for their review . Supervisor Valentino told the Board the wages have been approved by the Commission and the Personnel Committee . Most of the Bolton Point employees are unionized and their wage schedule is 13 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 contained in the union contract ; we really don 't have any say over that . Their percentage of - increase from 2003 to 2004 , overall , is 5 . 1 % and does not include the 27th paycheck . TB RESOLUTION NO . 2003 =137 : Approval of Year 2004 Southern Cayuga Lake Intermunicipal Water Commission Employee Wages WHEREAS , the governing Town Board of the Town of Ithaca has reviewed the proposed wages for Southern Cayuga Lake Intermunicipal Water Commission ' s (Commission ) employees for the year 2004 as presented by the Town Supervisor and Human Resources Manager ; and WHEREAS , the said wages presented have been approved by the Commission at the September 25 , 2003 meeting ; now , therefore , be it RESOLVED , the governing Town Board of the Town of Ithaca does hereby approve the said wages for the Commission 's employees for the year 2004 as presented by the Town Supervisor and Human Resources Manager, and as filed in the Human Resources Office . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . Councilman Niederkorn commented that he needed to assume that Ms . Drake and the Supervisor thought the wages were all right , stating that he had no basis for making any kind of a judgment . Supervisor Valentino responded stating next year Bolton Point will be going through a salary evaluation similar to what is done for Town employees . Councilwoman Russell stated that the wages were discussed extensively by the Bolton Point Personnel Committee . Ms . Drake explained that the Town never used to approve a salary structure , the Town just used to approve the Bolton Point Budget . When Bolton Point switched to Civil Service it meant we have to have a separate resolution that goes to the Civil Service Commission outlining that the Town Board passed the salary increases . Councilman Niederkorn asked what it would mean if the Board had voted " No" . Attorney Barney stated technically the Town could vote it down and it would require the Bolton Point Commission to go back and rethink the salaries and come back with something the Town would find acceptable . Councilwoman Russell stated since Bolton Point is an intermunicipal cooperative effort with 5 municipalities , one of those municipalities have to do this , the technical things that need to be done like approving their budget . Part of that is a wage scale . In a way, we are doing it for the Commission . Supervisor Valentino added traditionally we haven ' t interfered with the recommendations of the Commission unless they' re doing something illegal or something wrong . Attorney Barney added the agreement that established the Commission , you can 't really by agreement set up a completely independent authority that governs itself and has the right to tax and the right to bond , and so forth . You have to do it through one of the municipalities . 14 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 Part of the agreement provides that at the option of the 5 municipalities that make up the Commission , one municipality will be designated as the nominal employer of the Bolton Point employees , and the Town of Ithaca was designated that at the very inception of the Bolton Point process . Agenda Item No . 15 — Presentation and Discussion of the Southern Cayuga Lake Intermunicipal Water Commission 2004 Tentative Budget for Changes and Adoption as the Southern Cayuga Lake Intermunicipal Water Commission 2004 Preliminary Budget Supervisor Valentino told the Board that the tentative budget before them had been through the Southern Cayuga Lake Intermunicipal Water Commission process . TB RESOLUTION NO , 2003 -138 : Acceptance of the Southern Cayuga Lake Intermunicipal Water Commission 2004 Tentative Budget as the Southern Cayuga Lake Intermunicipal Water Commission 2004 Preliminary Budget. WHEREAS , the Southern Cayuga Lake Intermunicipal Water Commission has presented their 2004 Tentative Budget to the Town Board for their review; and WHEREAS , the Town Board has reviewed the said 2004 Tentative Budget ; NOW , THEREFORE , be it RESOLVED , the Town Board hereby adopts the Southern Cayuga Lake Intermunicipal Water Commission 2004 Tentative Budget as their 2004 Preliminary Budget. MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . TB RESOLUTION NO . 2003 =139 : Set Public Hearing Date = Southern Cayuga Lake Intermunicipal Water Commission 2004 Budget RESOLVED , the Town Board hereby authorizes and directs the Town Clerk to advertise for a public hearing to be held November 6 , 2003 , at 7 : 15 p . m . , to consider the adoption of the Southern Cayuga Lake Intermunicipal Water Commission 2004 Preliminary Budget as the Southern Cayuga Lake Intermunicipal Water Commission 2004 Final Budget . MOVED : Councilman Niederkorn SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . 15 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 Agenda Item No . 17 — Consider Approval of Elected Officials ' Salaries for 2004 (Attachment # 4 — Memo from J . Drake and wage scale) Supervisor Valentino told the Board that the jump in her salary is because she has shared a part of her job and salary with Deputy Supervisor Mary Russell . Ms . Valentino does not have someone to take the Deputy Supervisor' s spot in 2004 and by putting the Supervisor' s salary to the full amount there are two things that might happen : 1 ) Supervisor Valentino will work full time ; or 2 ) she will find another person with whom to job share and part of the salary would go to that person . RESOLUTION NO . 2003 =140 : 2004 Proposed Elected Officials Salaries . WHEREAS , the governing Town Board of the Town of Ithaca has reviewed the proposed salaries , indicated below , for the elected officials for the year 2004 ; now , therefore , be it RESOLVED , the governing Town Board of the Town of Ithaca does hereby approve the said proposed salaries for the elected officials for the year 2004 ; and be it further RESOLVED , the Town Clerk is hereby authorized and directed to publish the said proposed salaries as required by Section 108 of the Town Law . SUPERVISOR $ 43 , 000 ( Paid Biweekly ) TOWN BOARD MEMBERS ( 6 ) $ 7 , 570 Each ( Paid Quarterly ) TOWN JUSTICES ' (2 ) $ 14 , 472 Each ( Paid Biweekly ) MOVED : Councilwoman Russell SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried , Agenda Item No . 18 - Consider Approval of Employee Wages for 2004 TB RESOLUTION NO . 2003 =141 : Approval of Year 2004' s Employee Wages . WHEREAS , the governing Town Board of the Town of Ithaca has reviewed the proposed wages for the Town of Ithaca employees for the year 2004 as presented by the Town Supervisor and Human Resources Manager ; now , therefore , be it RESOLVED , the governing Town Board of the Town of Ithaca does hereby approve the said wages for the employees for the year 2004 as presented by the Town Supervisor and Human Resources Manager , and as filed in the Human Resources Office . MOVED : Supervisor Valentino 16 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried . Agenda Item No . 19 — Discussion of Service Contracts Supervisor Valentino stated there are three service contracts , the Gadabout , Human Services Coalition , and the Senior Citizens Council in the 2003 budget . These items have been " pass- throughs" from the County . We have a contract with the County whereby we pay the County up front and they reimburse us . Over the last two or three years , they haven 't reimbursed us the full amount that the Town should have gotten so that we have been subsidizing these entities by about $4 , 000 . This is an antiquated arrangement that dates back to the debate surrounding the rise in sales tax to 8 % . Agenda Item No 12 - Public Hearing regarding the Draft Generic Environmental Impact Statement for the Proposed Town of Ithaca Zoning Revisions Supervisor Valentino opened the public hearing at 7 : 15 p . m . Agenda Item No . 19 — Discussion of Service Contracts Supervisor Valentino stated she had taken the money for Gadabout , Human Services Coalition , and the Senior Citizens Council out of the 2004 Tentative Budget . She told the Board she thought she would send a letter to each entity saying "we' re not going to fund this through the Town of Ithaca any longer. This is the amount that you 've been entitled to ; that this money is going back in where it should have been originally , to the County and that money should just be apportioned to you if the County wishes to do it , directly to you instead of doing this convoluted agreement . " Agenda Item No 12 - Public Hearing regarding the Draft Generic Environmental Impact Statement for the Proposed Town of Ithaca Zoning Revisions ( continued ) Jon Kanter — I was going to do a little more of a formal , maybe lengthy presentation , but I think maybe if we can get an idea of how many people are here who are interested in speaking on the Environmental Impact Statement for the Zoning Revisions , that might help us know how much detail to get into . Supervisor Valentino — How many people here wish to speak? At least two people . How many people are here that your primary interest for being here is about the environmental impact statement . Okay . Jonathan Kanter — Well I think what I ' ll do is adjust my original plan and just do a little quick overview , a little bit less formally and certainly if anybody has any questions we' d be glad to answer them . 17 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 1 guess I just wanted to start off by talking a little bit about what a generic environmental impact statement is because some people might not be familiar with what that is . It' s basically under the State Environmental Quality Review Act one way of analyzing the impacts associated with our proposed zoning revisions . The term generic is applied because you can 't really look at detailed site specific impacts of things like zoning changes , comprehensive plans are also usually reviewed by generic environmental impact statements , it 's usually more of an actual development proposal on a specific site that is done by a more specific environmental review . So , the Town Board probably two years decided to use the approach of the generic environmental impacts statement to look at the possible impacts of the proposed zoning changes . Of course the Town 's been working on these zoning changes for a number of years now, probably, I think I can remember back in 1996 when we first started really talking about the proposed zoning changes the Codes and Ordinances Committee has been working on the review of those changes . We most recently had two public meetings last year , in the middle of the year, so we ' re really kind of coming to the close of the process for the zoning revisions . Again , as we mentioned we do have a copy of the executive summary which is out in the lobby . If any of you haven 't picked one up you can do that on your way out . We also have copies of the environmental impact statement as well as the proposed zoning revisions on the Town ' s website . You can take a look at them there . The Town 's website is www . town . ithaca . ny . us . The purpose of tonight's public hearing is to get public comments on the environmental impact statement itself. There will be another opportunity for public comments toward the end of the process when the Town Board actually sets a public hearing to consider adoption of the environmental impact statement . I wanted: to say just a couple of words about the format of the Generic Environmental Impact Statement . It comes in two volumes . Volume I starts off with the Executive Summary . It includes a number of environmental subject areas ranging from natural resources to agricultural resources , land use , transportation , community service , etc , and really provides kind of an updated information base supplementing what was already done in the 1993 Comprehensive Plan to be a really good idea of what really the overall characteristics of the Town are . There ' s a lot of updated information about populations and housing , which we used in some of our analyses . Volume I also includes what we call a growth impact analysis , which look at comparing the development potential under the current zoning with potential under the proposed zoning . There ' s really quite a thorough review of that . Then there' s also a look at a range of alternative zoning possibilities that the Town has looked at over the years as part of this process including the no action alternative which kind of has to be looked at in the environmental impact statement process which means really doing nothing other than keeping our current zoning and other ranges including minor amendments and updates of the zoning which I think the Town Board decided early was not the way to go because there were a lot of goals and objectives in the Comprehensive Plan that the Town Board wanted to implement . That' s explained in a good bit of detail in the environmental impact statement as well . Volume II includes the actual current draft of the proposed zoning ordinance dated January 159 2003 as well as a three- page addendum that has some additional changes recommended by the Town since that date . So that' s what the EIS contains . I was going to go through a quick summary in my original idea of presenting of some of the highlights of the overall 18 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 zoning changes , but I think looking around the room I think the assumption should be at this point that most people should be pretty familiar with the actual proposed changes , but if anybody wants to talk specifically about that or ask specific questions I think we could certainly be available to answer questions . I guess I just wanted to finish off by kind of indicating the time line for completion of the review process . Tonight the purpose of the hearing is to hear public comments . After the close of the public hearing tonight , additional written comments will be accepted until October 14th . At that point staff will prepare what we call a Final Environmental Impact Statement that will contain responses to the public comments receives . Then after that , the Town Board would consider accepting the Final Environmental Impact Statement as complete . And that , basically , will bring to fruition or to oppose the environmental impact statement with the adoption of a statement of bindings regarding the overall impacts of the zoning revisions . And then , hopefully , toward the end of November or beginning of December the Town Board would then hold one final public hearing to consider actual adoption of the overall zoning revisions . I ' d say just very briefly and generally what we found in preparing the environmental review was that overall there are probably the key word you could use would be reductions in densities of the proposed zoning revisions in terms of a new revised agricultural zone which has lower densities than the existing one . Expanding conservation zones to some of the other naturally sensitive areas of the Town . We ' ve done a good bit in terms of reworking the commercial business zones to try to get a little bit more control over the types of uses and sizes of uses that would be allowed in those zones . On the other hand , we ' ve also proposed some new types of commercial zones . A new office park commercial zone is part of the proposal . Actually , one additional multiple resident site . Some of these areas where there are increases in potential densities are actually in the areas identified in the Comprehensive Plan as potential growth areas . But overall , basically , we have begun to conclude that the zoning revisions , although they will have reductions in overall residential density potential in the Town there will still be plenty of room to accommodate the growth that's projected for the long -term aspects of the Town . That pretty much is it in a nutshell . There ' s certainly a lot more to it . The documents are pretty long . There ' s a lot of information in them . If you don ' t have all of your comments together tonight , that' s fine because there is still another couple of weeks to submit comments in writing . Submit those directly to the Town . Other than that I would turn it back to you . Supervisor Valentino — Thank you , Jon . Who would like to be the first person to speak on the Environmental Impact Statement for the Zoning Ordinance . Roger Perkins , 230 Stone Quarry Road . Mr. Perkins — Is this the appropriate venue for residents to address specific concerns regarding the proposed changes ? Mr. Kanter — I would think so , because if you can ' t do it now . Mr . Perkins — The tax parcel in particular is 40 . - 1 -7 . 1 , currently zoned as R9 with minimum 60 foot frontage requirements , I believe . The proposed changes for low density residential , which would require a minimum 100 foot frontage . My lot currently has 180 feet of frontage and in a couple of years I was considering subdividing and giving a portion of my 3 . 65 acres 19 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 to my son and future daughter- in - law to build a home there . If this change goes through , oh , and the reason cited for this change to LDR is the steepness of the grade and lack of public sewer. As far as the steepness of the grade is concerned , my particular parcel , all 3 . 65 acres is essentially buildable so there are now issues with that . The driveway' s a bear in the winter time , but we deal with that . The LDR has a 100 foot frontage requirement that would prevent me from subdividing because I only have 180 foot frontage . So , I guess I have a little bit of an objection to that . I would really like to be able to consider to subdivide . I would be happy to have my son and daughter- in - law living next door . You would be happy to have more property taxes . I guess those are my comments . Supervisor Valentino — Jonathan , did you get the information ? Mr . Kanter — Well , I should explain that Tee-Ann is recording this and will be actually producing verbatim minutes and these will all be collected as comments in the final environmental impact statement and we will respond to them at that point . I think rather than trying to even address of answer questions tonight , I ' m taking notes . Supervisor Valentino — We will have a complete record . Who would like to be next? Rosalind Grippi , 9 Orchard Hill Road , Ithaca (Attachment #5 — letter) I ' m here to talk about the property on Trumansburg Road and Hayts Road , the schoolhouse and the chapel . Comments submitted in writing. See letter dated October 2, 2003 from Rosalind and Salvatore Grippi and accompanying clippings. Mrs . Grippi — We have frequently seen that when articles about the history of Tompkins County , the church or the schoolhouse are picked out for photographs and comments . A recent book called the Towns of Tompkins County from Podunk to the magnetic Springs , 1999 by the DeWitt Historic Society , features for West Hill those two particular buildings and their historic meaning to the Town of Ithaca . My husband and I hope that some plan will come from the Board , or from the Planning Board , or the Town to help these buildings show themselves on the Road and provide a new life for the schoolhouse . And also I think the chapel will be well taken care of too . Okay , thank you . John Rancich Mr. Rancich — I am the new owner of 93 acres of land on Route 79 that formally belonged to Alfred and Nelson Eddy , known as the Marshall Farm . I had a meeting with some of the Town Board members Tuesday morning to express my desires to develop that land in some way . I don 't have any plan cast in stone , but I do have a few ideas , some of which I mentioned to some of the Board members . I 've put that in a letter form memorializing that . I ' m here basically with my attorney Dick Thaler just to let the Board know that I 've got some plans for that 93 acres that will require it not be an agricultural zone . I would be requesting some multi-family zoning and some R30 zoning and perhaps some light commercial zoning along the road frontage . I have a valid mining permit issued to me by the Town of Ithaca and the DEC to mine gravel off that land . I ' m not sure how I ' d like to proceed with that . And some of what we all talked about in the future as to developing that land will hinge on what 20 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 happens with the mining operation . That' s pretty much all I 've got to say . I just want to get that down as a matter of record . I have only 7 copies of this letter , I ' ll just spread them around . Thank you very much . Supervisor Valentino — Who would like to speak next? Bert Gildersleeve I own a portion of the Ainslie Singer Farm . 58 acres on Hayts Road . I ' m also here because I feel the shift in zoning to agriculture and 1 dwelling per 7 acres is a bit restrictive and certainly would change the use of the land that I have there . I have no intentions of developing it as an R30 , working within the R30 that was pre-existing , but it seems that for me that seems like an awful large stretch to go to 7 acres per housing . And of course that doesn 't overlay well on all pieces of property . That doesn 't fit properties necessarily very well depending on frontage , depending on the way the land is laid out , it can certainly economic repercussions and costs that frankly I don 't want to incur. So I was wondering why such a large kick up in the zoning was necessary and if the Town thought that it was necessary to maintain its own agriculture . There 's no shortage of agriculture land in the area , but within the Town was it important that the Town maintain its own agriculture zone for its own ? I don 't know . There 's not necessarily an opportunity for feedback here , there ' s just an opportunity for me to state my peace , is that correct? Supervisor Valentino — Yes . Mr . Gildersleeve — Well I ' d like to say I ' m not happy . I think it' s a bit extreme . I think there are some other things in here in terms of the permitted uses in terms of the dwellings that are allowed to be constructed on those properties . It mentions one-family dwelling with one boarder , roomer, or lodger . That seems a bit restrictive also in terms of the full use of one 's residence . I believe the State allows up to two non -family members can be taken care of in a home . It' s also close to the hospital and facilities that are based around health care so as a home business that is also something that could take place in a residence and only allowing one boarder in a home closes that door . I do believe the State allows for two non -related family members to be cared for in a home . It seems the location and doesn 't seem like an extreme extension on a dwelling to have two non -family members being cared for in a house . So I didn 't quite understand that restriction . So in part it seems like a conservation easement is no longer necessary because in effect you will , by rezoning , you will be creating the same environment without having to purchase a conservation easement . So at some level I feel like you ' re condemning my property , to some degree . It' s just to what degree is it being condemned . I think there ' s lots of agriculture land around . You don 't have to go too far. Supervisor Valentino — Thank you . Who would like to be next? Evan Monkmeyer (Attachment #6 — letter) Good evening ladies and gentlemen , My name is Evan Monkmeyer, I live on South Hill. Mr . Monkmeyer read his written comments to the Board . 21 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 Supervisor Valentino — Is there anyone else here that wishes to address the environmental impact statement? Not seeing anyone else I will close the public hearing . The public hearing was closed at 7 : 58 p . m . Agenda Item No . 20 = Presentation of Town of Ithaca 2004 Tentative Budget for Changes and Adoption as the 2004 Town of Ithaca Preliminary Budget Supervisor Valentino stated she was not proposing any increase in the property tax for 2004 . The Fire District Tax will remain the same . She is proposing to lower the Sewer Benefit Assessment Rate by $ 10 . 00 , from $ 75 . 00 per year per unit to $ 65 . 00 per year per unit . On the other side of that , she is proposing increasing the Water Benefit Assessment Rate from $ 54 . 00 to $ 65 . 00 per unit . For most of the taxpayers in the Town this will be a wash . There are less than 100 people that have water without sewer and they will see a yearly increase of about $ 10 . 00 per year per unit on their tax bills . To explain the increase in one and the decrease in the other, Supervisor Valentino stated the benefit assessment money pays for capital projects and debt service . The Sewer Fund has been accruing money at a pretty good pace . That fund balance is good and is healthy . The Water Fund is okay , but it is not as strong as the Sewer Fund , and we have big water projects going on this year. Another reason for the loss of revenue in the Water Fund is the fact that we pay the City more for the water we purchase from them than we collect from the residents using that water. We have a contractual obligation to continue to buy water from the City through 2004 . In response to questions from Councilman Niederkorn , Mr. Walker stated the Town pays the City about $4 . 11 per thousand gallons of water and charge our customers $ 2 . 95 per thousand gallons . Supervisor Valentino told the Board the tentative budget contains $20 , 000 for Transportation Committee work , a $ 60 , 000 parks and open space set aside , a reduction in the contract with the - DeWitt Historical Society from $ 8 , 400 to $4 , 200 , a stipend of $ 1 , 000 for a Town Historian and $ 500 . for their supplies / materials . Supervisor Valentino stated she had not put the $ 900 paid to the Downtown Partnership in the budget yet ; she is waiting to see what the County is going to do ; that remains open ended at this point . Everything else is pretty much as you have seen it in years past ; there are no major cuts . Mr . Carvill distributed information on the fund balance . Supervisor Valentino stated the fund balances have maintained the 20 % floor . She has drawn down the fund balance by a bigger amount than she has in the past to meet the tentative budget , but the Town is also seeing more revenue coming in . The Town ends up , even with putting more from fund balance , of being pretty much where the Town has been for the last 4 or 5 years . The Town ' s increased assessed value is bringing around $ 77 , 000 ; sales tax money is running about 11 % over what was anticipated . Supervisor Valentino stated she was feeling that the Town will get somewhere between $ 235 , 000 and $ 250 , 000 more in sales tax money . The Town ' s mortgage tax money has been way over what was estimated . Supervisor Valentino stated she was thinking the Town will be starting out 2004 in basically the same position that the Town has started out in past years . Supervisor Valentino reviewed the distributed information on the fund balance with the Board . The information says that the Town is going 22 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 to end up with $ 1 , 397 , 708 , 22 in the General Fund . Supervisor Valentino is anticipating moving some money to the fund from the excess sales tax because you don 't want to close the year in any kind of a deficit situation ; so the Part Town will end up with $ 55 , 141 . 00 . Part Town is a really small budget and is not where the Town would generally see any unexpected , big expense happening . Highway will end up with about $ 171 , 653 . Total Unappropriated Fund balance at year-end should be about $ 1 , 624 , 502 . Supervisor Valentino drew the Board ' s attention to the analysis of the 20 % ; it is done across the three funds . 20% of the fund balances should give the Town the floor amount of $ 1 , 147 , 340 . This does not include the $ 300 , 000 . from the sale of the old town hall , or the slight surplus in the 4th quarter sales tax receipts . Councilman Niederkorn asked for an opportunity to meet with Supervisor Valentino to discuss and ask questions about the budget prior to being asked to vote on it . Councilman Burbank concurred . Councilman Burbank went on to express his concern regarding the dire financial circumstances the City of Ithaca is facing , in particular the possible closure of Cass Park . Councilman Burbank stated he was concerned that the Town not put itself in a situation where the Town will not be able to provide assistance to the City . Supervisor Valentino stated she did not think that bailing out the City is what the taxpayers in the Town of Ithaca should be doing . On the other hand , if there are important programs that benefit the Town that becomes another thing . Regarding Cass Park , Supervisor Valentino stated she has had a conversation with the Mayor during which she told him the Town has been putting in approximately $ 112 , 000 a year to maintain the Cass Park facilities ; we are the only municipality that is doing this . Councilwoman Russell and Supervisor Valentino have been involved for several years talking with the City about things they need to do to better manage the Cass Park facilities . They have not followed up on any of the proposals that were recommended in the consultant' s report ; they haven 't followed any of her or Ms . Russell ' s suggestions of how they can be more cost effective . Supervisor Valentino talked to the Mayor the other day and went to see the people at the Youth Bureau . She told them she could not tell them they could totally depend on the money they have been getting from the Town of Ithaca . Supervisor Valentino reported they realize the situation and they are doing some layoffs in the Youth Bureau . Today the Youth Bureau came to Town Hall to give her a written proposal on some of the recommendations that they want to now make , after all this time , to try to improve the Cass Park situation . You can 't just keep pouring money into a really bad situation where no one is taking any initiative to turn it around . That is not what we should be doing with our tax payer' s money . On the other hand , if by all the friendly meetings that we have been to where we have tried to urge them to do some things haven ' t worked , if they finally get the message " look we ' re not going to send you any money unless we see you making a real effort to turn the situation around " then I think it is a positive impact in getting them to move away from of the things that they have been doing . Supervisor Valentino stated she has left the money in the budget , but she told the Board that unless she sees some really positive things happening she cannot recommend to them that the Town still keep paying in at this level . This is an extremely high level for the Town of Ithaca for just those facilities ; and they have no way of monitoring and knowing how many residents from the Town of Ithaca are actually even using those facilities . They need to give us some help here . Councilman Russell asked the Board to keep in mind that $ 112 , 000 . is about 10 % of what the Town collects in property taxes . Supervisor Valentino stated she was willing to work 23 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 with the City in any way that she can , but she just hasn 't seen them willing to do anything . Councilman Niederkorn felt it is very important that the public understands this reasoning . Supervisor Valentino stated the reason she got into political life was because of her concern for youth and recreation . She has been working on these issues to try to deliver programs to children in a cost effective way for over 30 years . This is nothing she takes lightly ; this has been her life . For her to say she does not see how the Town can continue this kind of generous contribution is not an easy place for her to go , but when she sees the huge overhead costs for the City of Ithaca and the County and realizes that the bulk of the money that the Town is contributing is not going to help the children but going to high overhead costs then she has got to think of a different approach for delivering programs to the children and the people who need them without the extremely excessive overhead costs . Councilwoman Russell reported the information she has received as part of the Facilities Committee stated that the deficit the pool is running is $ 150 , 000 per year and the rink is running somewhere around $30 , 000 . The Town ' s $ 112 , 000 doesn 't even pay the deficit that the pool is running at every single year . Supervisor Valentino added that there was nothing in their budget for any of the maintenance and repairs that are so crucial . Councilman Burbank indicated he understood Supervisor Valentino 's reasoning but felt the Cass Park facilities are of vital importance to the entire community . He thought they needed to get beyond the dynamic of poor communication with the City . Supervisor Valentino stated that poor communication was not the problem and told Councilman Burbank that the Town is not big enough and does not have a big enough tax base or the ability to pull the City out of this problem . The Town could use those $ 112 , 000 to provide youth programs , camps , and other things for our kids . Supervisor Valentino told the Board she would like to hire a Recreation / Youth Service employee for the Town of Ithaca ; like Ulysses , Dryden , and Lansing have . This individual could really help the Town work with Ithaca College , Cornell , and other facilities to provide programs specifically for the children in the Town of Ithaca . She reported one of her biggest disappointments in the Recreation Partnership was that the of providing programs away from the central core of the City of Ithaca to poorer children that don 't have transportation never happened . The Town of Ithaca and the Village of Lansing are the only two municipalities within the county that do not have the ability to provide programming for their own children . Wednesday , October 15 at 3 : 30 was set as the date and time to meet with questions on the budget . TB RESOLUTION NO. 2003= 142: Acceptance of the Town of Ithaca 2004 Tentative Budget as the Town of Ithaca 2004 Preliminary Budget. WHEREAS , the Town Supervisor and the Budget Officer have presented the 2004 Town of Ithaca Tentative Budget to the Town Board for their review ; and WHEREAS , the Town Board has reviewed the said 2004 Town of Ithaca Tentative Budget ; 24 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 NOW , THEREFORE , be it RESOLVED , the Town Board hereby adopts the 2004 Town of Ithaca Tentative Budget as the 2004 Preliminary Town of Ithaca Budget; and be it further MOVED : Councilman Niederkorn SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . TB RESOLUTION NO , 2003 -143 : Set Public Hearing Date = Town of Ithaca 2004 Budget. RESOLVED , the Town Board hereby authorizes and directs the Town Clerk to advertise for a public hearing to be held November 6 , 2003 , at 7 : 30 p . m . , in order to consider the adoption of the Town of Ithaca 2004 Preliminary Budget as the Town of Ithaca 2004 Final Budget . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Agenda Item No . 22 = Consider Award of Contract for the Coy Glen Pump Station and Water Main (Attachment #8 — Cost analysis ) Dan Walker distributed a spreadsheet detailing the different bids . TB RESOLUTION NO. 2003= 144 : Authorization for Award of Contract for Coy Glen Pump Station and Water Main WHEREAS , The Town of Ithaca on October 1 , 2003 received bids for construction of the Coy Glen Pump Station and Water Main , as shown on the plans and contract specifications prepared by the Town of Ithaca Engineering Department and dated October 2003 , and ; WHEREAS , G . DeVincentis & Son Construction , 7 Belden St . , Binghamton , NY 13901 , submitted the low bid of $234 , 000 . 00 for the project , and WHEREAS , the Town Engineer has reviewed the bid and qualifications of the Contractor and found them satisfactory , and ; WHEREAS , the Value of the Construction Contract is within the approved project budget, now 25 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 THEREFORE , BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for construction of the Coy Glen Pump Station and Water Main to G . DeVincentis & Son Construction , for the contract amount of $234 , 000 . 00 conditional on obtaining all required property interests and subject to final approval of the contract documents by the Town Engineer and the Town Attorney , and be it further RESOLVED , that the award of the contract will be effective October 9 , 2003 unless a permissive referendum is called for the proposed project . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Agenda Item No . 23 - Consider Dedication of College Circle Water and Sewer Mains to the Town of Ithaca Dan Walker stated several months ago the Board discussed the expansion at College Circle and the water mains they were building . Because of fire flow and life safety issues , the Town worked with College Circle to build all their water mains to Town standards and specifications to the Town could take dedication and maintain all the fire hydrants on the site . It also provides the opportunity to connect to adjacent properties to improve the Town ' s service gird . College Circle has completed construction , passed all the Town ' s tests , and meet all our standards . We have easements , if not yet signed , we have all the documentation being prepared . Mr. Walker recommended the Town accept the completed improvement as a Town of Ithaca facility . Supervisor Valentino and Councilwoman Russell questioned whether the Board should do this without all the easements . Mr. Walker stated the acceptance would be conditioned upon receipt of the easements . TB RESOLUTION NO . 2003 -145 : Acceptance of Water Main as a Town Facility at College Circle Apartments WHEREAS , by Resolution No . 2002 -60 the Town of Ithaca Town Board accepted the location of water mains shown on site plans for College Circle as future Town water mains , and WHEREAS , the water mains have been constructed to Town of Ithaca Standards , and WHEREAS , the owner of the College Circle Apartments has agreed to grant easements for the water mains , and 26 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 WHEREAS , The Town Engineer recommends that the Town Board accept this improvement as a Town of Ithaca facility , NOW , THEREFORE , BE IT RESOLVED , That the Town Board of the Town of Ithaca hereby accepts the water mains in the College Circle Apartments as shown on the drawing provided by the Town Engineer as a Town of Ithaca facility upon receipt of executed easements from the Owners of the Property . MOVED : Councilwoman Russell SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Agenda Item No . 24 — Consider Authorization to Go Out to Bid for the Eastern Heights Drainage Stabilization Project (Attachment #9 — cost analysis ) The Board discussed that there was a budgeted amount of $ 125 , 000 for the project . TB RESOLUTION NO . 2003 =146 : AUTHORIZING THE BIDDING FOR THE TOWN OF ITHACA EASTERN HEIGHTS DRAINAGE STREAMBANK PROTECTION WHEREAS , plans , specifications and bid documents have been duly prepared relating to the construction of drainage improvements known and identified as the Town of Ithaca Eastern Heights Drainage Stream Bank Protection Improvement ( hereinafter also referred to as " improvement" ) by Daniel Walker, P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York , which plans , specifications and related documents have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the Town Board has approved funding for this project as part of the Town of Ithaca 2003 Budget , NOW , THEREFORE , be it RESOLVED , that the plans , specifications , and related documents for the construction of the Town of Ithaca Eastern Heights Drainage Stream Bank Protection Improvement prepared by Daniel Walker, P . E . Director of Engineering for the Town of Ithaca , are hereby approved ; and it is further RESOLVED , that the Director of Engineering be authorized to advertise for , and solicit bids for , the construction of such improvement . MOVED : Supervisor Valentino 27 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Agenda Item No . 26 — Discussion of Purchase of Decibel Meter Mr . Frost reviewed with the Board materials on decibels meters sent to them in their Board packets . He recommended the Town purchase the Inoteck model CDL254 and calibrator for was discussion of how the decibel meter would be utilized TB RESOLUTION NO . 2003447 : Authorize the Purchase of a Decibel Meter RESOLVED that the Town of Ithaca purchase an Inotec Model CDL254 decibel meter and calibrator for a price not to exceed $860 . 00 MOVED : Supervisor Valentino SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Agenda Item No . 28 — Report of Town Committees (Attachment #10 ) Sewer Joint Subcommittee Supervisor Valentino reported on the phosphorus removal project planned for the Ithaca Area Wastewater Treatment Plant stating her understanding after talking with Mayor Cohen is that Common Council , like the Town Board , is not satisfied that they have adequate assurances that we will get the State funding . It looks as if the project will be re- bid in the spring . Supervisor Valentino reported it looks like they are getting close to finalizing amendments to the SJS Agreement , following which they will become the Sewer Joint Committee . The City is going to act as lead agent for purposes of the environmental review . OTHER BUSINESS (Attachment #7 — Ciminelli Option Agreement) Old Town Hall Attorney Barney reported he received a call from the attorney representing Ithaca Towers , LLC ( the entity Ciminelli is using to acquire the old town hall ) . Their option to buy the old town hall expired on September 30 , 2004 . They asked if they could extend the option TB RESOLUTION NO . 2003 -148 : RESOLUTION AUTHORIZING THE EXECUTION OF AN EXTENSION OF THE OPTION AGREEMENT WITH ITHACA TOWERS , LLC FOR THE SALE OF THE FORMER TOWN HALL AT 126 EAST SENECA STREET 28 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York , held at the Town Hall , at 215 North Tioga Street , Ithaca , New York , in said Town , on October 2 , 2003 , at 5 : 30 o 'clock p . m . , Prevailing Time . The meeting was called to order by Supervisor Valentino , and upon roll being called , the following were PRESENT : Supervisor Catherine Valentino Councilman Thomas Niederkorn Councilwoman Mary Russell Councilman Will Burbank ABSENT : Councilwoman Carolyn Grigorov Councilman David Klein Councilman William Lesser WHEREAS , the Town of Ithaca acquired and renovated the former US Post Office building at 215 North Tioga Street , Ithaca , New York , for use as a Town Hall , is now using the new facilities for its Town Hall and , as a consequence , no longer needs the former Town Hall at 126 East Seneca Street , Ithaca , New York (the " Building " ) for any Town purpose ; and WHEREAS , the Town entered into an option agreement with Cornell University (" Cornell " ) to sell the Building at an agreed upon price ; and WHEREAS , Ithaca Towers , LLC ( " Ithaca Towers" ) , a company affiliated with Ciminelli Development Company , Inc . , in essence , acceded to the interests of Cornell in the project for which Cornell was seeking to acquire the Building ; and WHEREAS , the option agreement with Cornell expired June 30 , 2002 ; and WHEREAS , Ithaca Towers entered into a new option agreement covering the period July 1 , 2002 through June 30 , 2003 , and a further option agreement covering the period July 11 2003 through September 30 , 2003 ; and WHEREAS , Ithaca Towers needs another month to determine whether the project involving the Building and parcels of land owned by others may be feasible ; and WHEREAS , Ithaca Towers has requested either an extension of its prior option or the execution of a new option , upon substantially the same terms as the old option ; and WHEREAS , because of the pending negotiations related to the Ithaca Towers project , it is unlikely that any other party would enter into a purchase agreement for the Town Hall until the Ithaca Towers negotiations result in a definitive project or abandonment of the project ; and WHEREAS , prior to the execution of the option with Cornell the Town made efforts to sell the Building over a period of approximately a year without success ; and 29 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 WHEREAS , Ithaca Towers and the Town Supervisor have negotiated an extension to the previous option agreement pursuant to which Ithaca Towers would be granted an extension of its option to acquire the Building in exchange for certain payments ; and WHEREAS , the sale of the Building has been determined to be a "Type I Action " pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act and the laws and regulations of the Town of Ithaca , the implementation of which action as proposed , the Town Board has determined , will not result in any significant environmental effects ; and WHEREAS , a draft of the option extension agreement has been submitted to this meeting and reviewed by the Town Board ; and WHEREAS , it is now desired to approve the execution of such option extension agreement and to authorize the sale of the Building in accordance with the terms of such option extension agreement and the underlying option agreement should Ithaca Towers determine to exercise its option thereunder ; NOW , THEREFORE , BE IT RESOLVED by the Town Board of the Town of Ithaca as follows : Section 1 . The Town of Ithaca hereby approves the execution by the Town Supervisor of an option extension agreement with Ithaca Towers pursuant to which the option granted to Ithaca Towers to acquire from the Town the premises known generally as 126 East Seneca Street , Ithaca , New York for a purchase price of $ 315 , 000 is extended for a period ending October 31 , 2003 , and pursuant to which Ithaca Towers is credited with certain payments including the $20 , 000 previously paid by Cornell , the $ 6 , 250 previously paid by Ithaca Towers for its prior options , and $ 384 . 60 out of the $ 1884 . 60 being paid by Ithaca Towers with the option extension agreement , such option extension agreement to be in substantially the form submitted to this meeting with such changes therein as the Town Supervisor with the advice of the Director of Engineering and the Attorney for the Town may approve , her execution of same to be due evidence of such approval . Section 2 . The Town Board of the Town of Ithaca , subject to the contingencies set forth in the previous option agreement and this resolution and other contingencies relating to obtaining necessary approvals including , if a referendum is held , the approval of the voters of the Town of Ithaca , hereby again authorizes the sale of the 126 East Seneca Street property to Ithaca Towers as set forth in such option agreement as amended by the option extension agreement , and further authorizes the undertaking of all of the obligations set forth in said option agreement and option extension agreement , including without limitation , the preparation of a survey , obtaining and delivering all closing papers , and completion of the sale , all of said actions being authorized pursuant to Sections 64 and 220 of the Town Law . 30 Regular Town Board Meeting October 2, 2003 Approved November 6, 2003 Section 3 . The officers of the Town , including the Town Supervisor , Director of Engineering , Director of Planning , Town Clerk , and Attorney for the Town are hereby authorized to take such actions as they deem necessary or appropriate to complete the sale of the Building if Ithaca Towers exercises its option and to carry out the intent of this resolution . Section 4 . Within 10 days after the adoption of this resolution by the Town Board , the Town Clerk shall , as set forth in Section 90 of the Town Law , post and publish a notice which shall set forth the date of the adoption of this resolution and contain an abstract of this resolution , concisely stating the purpose and effect thereof. Such notice shall specify that such resolution was adopted subject to a permissive referendum . Section 5 . This resolution shall take effect immediately , unless a referendum is requested , in which event it shall take effect , if approved at such referendum , upon such approval . Section 6 . This resolution is adopted subject to a permissive referendum pursuant to Town Law Sections 64 and 220 . The question of adoption of the foregoing resolution was moved by Supervisor Valentino , seconded by Councilman Burbank , and duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting aye Councilperson Russell Voting aye Councilperson Niederkorn Voting aye Councilperson Burbank Voting aye The resolution was thereupon duly adopted . ADJOURNMENT On motion by Councilman Burbank , the meeting was adjourned at 9 : 15 p . m . Respectfully submitted , Tee-Ann Hunter Town Clerk Special Meeting October 23 , 2003 Next Regular Meeting November 6 , 2003 31 ATTACHMENT # 1 ©� cf �//�'��/l�1/Co ,�J CJ��C. / - � ,/p/��1�✓�--d .�Ul��3�s% d�.��-5 �c.i.�.v! 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A 2 . rkly ' .. }1 /" / l+i .. .r i, . '° October 2 , 2003 Town Board Meeting ATTACHMENT # 2 R D September 15 , 2003 i r U SEr ,2 Ll l Cathy Valentino ' J Town Supervisor 215 N. Tioga Street ATTEST . ___ ITHACA TOWN CLEgK Ithaca, NY 14850 As residents of Kendall and Pennsylvania Avenue, we are writing to express our anger and dismay over what happened in our neighborhood on Saturday, September 13th due to a party held at 210 Pennsylvania Avenue. The Ithaca Town Board granted a noise permit to the students living at 210 for what was supposed to be a "controlled" party of 50 guests , to begin at 8 : 00 p.m. and end at midnight. At the public hearing held on Monday, September 8`'', the kids applying for the permit told the Board they had controls in place to minimize the impact on the neighbors . Most of the guests were presumably walking to the party . They promised to keep the noise level down and to pick up their trash the next morning. None of that happened - these kids broke every single promise they made at that public hearing. Hundreds of kids showed up at the party . Cars were parked up. and down both streets . The noise level was twice as bad as usual . Granting that permit basically gave these kids free license to be as wild as they wished until midnight, which is when the Sheriff s department showed up. It didn' t help matters any that there was another large party going on at the other end of the street, at 250 Pennsylvania Avenue, with crowds of kids going from one party to the other and back again. It was nearly two o' clock in the morning before the police were able to disperse the last of the crowd. The neighborhood looked liked a garbage dump the next morning. This was not an isolated incident. What occurred that weekend is representative of the escalating problem with out-of-control parties held each weekend on our streets since the Ithaca College students' return . And it' s not just the weekends that are a problem. The noise level is intolerable on weeknights as well when the kids have parties of 20 or 30 kids standing outside screaming for hours or when they come home at midnight or later from other parties and begin screaming . We should not have to live with this . SOMETHING NEEDS TO BE DONE ! People need to be held accountable for what has been happening in this neighborhood and take steps to alleviate the problem. • The Ithaca Town Board SHOULD NOT grant any future applications for noise permits to students who wish to hold a party . Doing so would set a precedent telling students it' s okay to get drunk and trash the neighborhoods they live in . • Students should face stiffer consequences for their actions . Students living in the houses holding the parties should be fined for the noise and litter they cause . If they break the law, they should be arrested . • The Sheriff' s Department has been very responsive to calls , sending a fleet of patrol cars every weekend to break up these parties . We appreciate their efforts, BUT it has not been enough . Each weekend the parties get worse . Wouldn ' t their resources and our Page 1 of 3 taxpayer dollars be better spent on more value-added services to the community , instead of babysitting drunken college students ? We would like to see more arrests, including arresting the kids living in the houses hosting these parties EACH time the police are called in . u The landlords also need to take responsibility to ensure their tenants are good neighbors . They should talk to their tenants, and if need be, include clauses in the rental contracts that don ' t allow for parties (of any size) . Evict tenants who don ' t live up to the agreement. • The Ithaca Town Zoning Board needs to be more proactive at enforcing the zoning laws . Many of the houses on Kendall and Pennsylvania Avenues are zoned as one family residential with three or four bedrooms (per tax records) . Yet many of the houses are rental properties with 4, 5 and 6 kids living in them. If the landlords cannot ensure their tenants are good neighbors , maybe the Zoning Board should not be letting them get away with having so may kids in each house . • Ithaca College should be more aggressive about ensuring their students who live off- campus interact in a reasonable manner in the community. The College ' s distribution of informational packets about the expectations of living off-campus has not been effective in our neighborhood. Many of the students living on Kendall and Pennsylvania Avenue are not good neighbors . This has been the worst year yet dealing with the students ' return to Ithaca. In the past, there have been maybe 34 large parties a year ( 1 -2 parties at the beginning of the school year and another 1 -2 parties at graduation time) in the neighborhood. This year, we ' ve had to endure 3 -4 parties every single week for the past 4-5 weeks . Something needs to be done before the situation gets even worse or someone gets hurt . Thank you for listening. Copies to : Andy Frost, Director Building and Zoning Peter Meskill, Sheriff Tompkins County Peggy R. Williams , President Ithaca College Page 2 of 3 Signatures Name Address C 0 CC) A44�2ilsi Neil C.7 V (W r� RMA U �,W7 )41k ICI? 6 jff 21 /1 L � Page 3 of 3 cat usda n to represent the CARLY CHAMBEHLIN/fHE ITHqCAN college s commemoration of the second y,two of the eight World Trade Center towers lasgham foun- anniversary of the Sept. I I attacks f the F' lght for .ther st right to Party udents receive noise "' BYANNE K.WALTERS ver fy'om the Ithaca Town Boar News Editor (� at the party for those When senior underage drinking over 21 to reduce roommates s Michael Flemin Residents who violate the ordinance can for last w tarted Planning g and arty be fined u eekend,they o g a birthday p to 15 days.P to$250 an o imprisoned for p Just a w games of beer rganized formore than Ys salt i than one violation in five Years can result in a fine of u They asked the Isy. Town Board for 1mpr sonment for up to 30 days.to$500 and Permission to be noisy. Since they had seen man errnng said he thinks a broken u Y other attended the bout 300 people p due to complaints from Parties other Pte'but students who attended about excessive noise, neighbors Parties on Pennsylvania his coo Fleming said he and caused problems when they Avenue mm. decided to over into the street outside his house. application, file a noise pelt Y started spilling The board ap_ He said he called the police, because he Proved the noise did not w Permit request at its ant those meeting Sept 9. PartY-goers to P cause Board member for his event Problems David L. Klein, who serves as the "We had ours under chairman of the E , �u�t control and codes and ordi- then too many Peo- nances pie stated showing tee,said he can of z up,"he said remember any Klein said the other board could con- students sider requests for who have request- FROM LEFT CARLY CHAMBERLIN/THE ITHACgN olle permits from ed a noise permit f Michael fora Michael Blair, J college students, Party in the Donohue oe Gothelf, but not on a week- past. hosted a party Saturda Michael Flemin The town approval of the Ithaca Town night With the ly bas's" cally receives P'' Board. "If this per, a ear, dust two to four such requests gets out of hand it's Y Klein said. Most are for c We ex not as in control as events such as the American Cancer community Society's ing another gh in when held at the Ithaca ty s works out,o arty[request],"he said. "If summer, or for events 1 ethool [hers could do it." If tins he said. Fleming advises other students who He said weddings, gamZing a special event to are or- the board took into consideration cause co Plan ahead, be- several factors when mpleting the pelt request,such granting the students several weeks. Process can take as the feelings of neighbors and According to the town's noise ordinance, measures taken to li waivers kill be Fleming m't excessive noise. granted or>) g said his landlord Pose and when Y for a specific pur thrilled about the idea of the wasn't there is large block art the neighbors. rnu"mal inconvenience party in the area was broken up si earlier this semester. The application requires residents to One precaution that g"ature of the property owner,state get the the Permit approved was took to get i°n for the permit provide a er,schedule,the rea- as to issue wristbands fY noise reduction measures and spec- neighbors of the event. their Regular Meeting of the Ithaca Town Board Oct 2 , 2003 ATTACHMENT # 3 ��11age CAYUGA HEIGHTS FIRE DEPARTMENT 194 Pleasant Grove Road y 19 55 Ithaca , NY 14850 yItIYG 11 607 257 - 2377 r .x f * 's W,{{ .A � Date: August 18 , 2003 To : Trustees of the Village of Cayuga Heights From : George Tamborelle, Fire Chief/Fire Superintendent 1; � -. J{ RE : Replacement of Ladder 231 The volunteers of the Cayuga Heights Fire Department are a very dedicated group . Our call total for the year as of August 30, 2003 was 274 calls. Of those 274 calls 120 (43%) were calls in the Town of Ithaca. We have also responded to assist the Ithaca Fire Department 22 times this year, if that number is added to the percentage then it increases our call totals to the Town and City of Ithaca to 52% . Ladder 231 is a 1991 Pierce Lance Quint Stick. The term Quint designates this piece of apparatus as a ladder truck with five specific functions — it carries an aerial ladder, ground ladders, pumps water, has a booster tank (i.e . on board water), carries a minimum of 200 feet of attack line and also carries 1000 feet of supply line. The term Stick refers to the fact that 231 is a straight ladder, not a platform. Many ladder trucks, Ithaca' s trucks included, are only ladders not quints. This means that they need an engine to supply the pumping function for them whereas L231 can function as its own engine at a fire scene. CHFD has the only quint stick in Tompkins County. We can place our truck in tighter spots then any other aerial device in the county which is very beneficial with the narrow areas in our coverage area. Ladder 231 was purchased new in 1991 for $421 ,440 .00 from Tyler Fire Equipment Company in Elmira, New York. The truck was purchased when CHFD was still located at the old station. This truck was also purchased as two separate components. The truck itself is a Pierce and the ladder is from Smeal . The truck had to be modified to accept this ladder. Ladder 231 seemed to work well until 1999 when we started to have many mechanical problems with the truck. According to reports from past chiefs of this department, the mechanics at DPW, Sullivan' s Fire, and Caskey' s Garage, the problems with the truck may have started when it was improperly grounded with the "shore line" compounded by the fact that the ladder was not designed for the chassis that it was placed on. The truck started rusting and having electrical problems at that time. Since 1999, L231 has cost us approximately $70,380 .00 in repairs. This number does not include standard maintenance such as state inspections, pump and ladder tests, and oil changes. Sullivan' s Fire repair personnel state that 231 is currently serviceable, but there are problems that will continue to arise due to the truck' s age. They also state that 231 "HELP PREVENT FIRES " may not pass its next annual ladder inspection without major repairs. Our village DPW mechanic, Jeff Frisbee and the mechanics from Sullivans and Caskeys have doubts regarding the continued safety of operating this piece of apparatus without a refurb of the ladder and chassis. A total refurb of L231 is an option but the cost of the refurb is around $ 100,000.00 and the truck would be out of service for three months and according to Sullivans Fire and we may get another five to ten years out of the truck. We believe it is prudent to replace L231 at this time. Currently we believe that this truck is costing an unreasonable amount of money for repairs. According to two separate vendors the estimated sale price of 231 at this point is between $ l OOK and 200K. The best estimated cost of a new aerial device from any of the three vendors I spoke with while at the Fire Expo in Baltimore in July was between $400,000.00 and $500,000 .00 . If we decide to move ahead with this process in the near future, we could get a good price for L231 while keeping the financial burden significantly down. According to the village treasurer, we currently hold no debt on L231 . As Fire Chief, my main concern is for the safety of the fire department personnel using this piece of equipment. I personally have been on the ladder in the raised position when it has had an electrical problem and we were not able lower the ladder without major difficulty. If this were to happen at a fire scene the personnel on the ladder would have to descend the ladder to escape the emergency instead of the operator moving the whole device to protect the personnel on the ladder. During a fire on Tarryton Road last winter, we were not able to use the ladder due to deployment problems. The apparatus was essentially reduced to a means to transport firefighters. We were forced to use a mutual aid ladder from the Lansing Fire Department to assist in fire suppression. In closing, our Ladder 231 has served this department well in the past 12 years. Now, it can no longer be considered a reliable piece of equipment. The realistic life span of a piece of apparatus is 20 years . With the current problems we are having and the anticipated problems in the foreseeable future, the safest and most economically reasonable option is to replace the truck. REVISED: September 29, 2003 Safety — Currently L231 has passed its annual ladder and pump tests. We have been told by Sullivans Fire that it may not pass its next ladder test without work on the ladder device. Sullivans, Caskeys and CH Village DPW have all said that the ladder will not be safe for much longer without a refurb. The safety issues involve the hydraulics and electronics on the ladder as well as the rusting of the actual frame of the truck. New aerial apparatus have many more safety features then are currently on L231 . Cost — Cost of a new ladder to replace L231 is between 400K and 500K. This is the cost with all of the requested options. The options that we requested are the same options that are on the current truck. L231 was purchased in 1991 at a cost of $421 ,440.00 . This truck has cost us approximately $70,380.00 in repairs since 1999. Currently the main gasket below the ladder platform is leaking. Repair of this problem could cost upwards of 8K. This part is a normal wear part and we got 4 years more then expected out of this part but these small but expensive things are going to start happening with more frequency. The truck is currently out of service getting this latest problem repaired. It has been out of service for the past two weeks for this repair. Refurb — Cost of a ref irb on the truck will be around 100K. The cost of the refurb covers the ladder on the truck only. This price will make the ladder itself safe by basically rebuilding the ladder from the platform up. The refurb does not include the engine, transmission, body or frame on L231 . That will possibly give us another 5 to 10 years of service, but the truck will not have nearly the resale value at the end of that time. There is no warranty or guarantees after the refurb like there will be on a new piece of apparatus . Sale Price of 231 — Estimate from Sullivans Fire for resale - 150K to 200K Estimate from AutoCrafting for resale — 100K to 120K I would go to the low end of the resale estimates. Historically fire apparatus go for less then the hoped for price. Looking on the internet at comparable apparatus, the trucks I found were all older models then L231 ( 1988/89) and the prices ranged from 95K to 185K for resale price. All the apparatus dealers have assured us that if we buy a new truck then they will work with us to sell L231 . Again, if we wait on this then the resale price of the current ladder decreases. Time Line — The time to build a truck is six months to one year. We can put L231 on the market at any time. I would recommend, if we decide to replace the truck, that we put it on the market as quickly as possible . The longer we wait to sell it the more the truck will cost us in maintenance . In the past year L231 has been out of service almost as much as it has been in service. If we sell the truck prior to delivery of a new truck it will be a manageable burden. Ithaca and Lansing have always been willing to respond mutual aid to help us when L231 has been out of service. Benefits — Seagrave is working very hard to start selling fire trucks in this area and wants to sell an aerial device badly. They are willing to make us a great deal for the specific truck we want. It would be nice to standardize our trucks. It would be beneficial for maintenance to work with one vendor for all trucks. The Seagrave dealer in Rochester is AutoCrafting. AutoCrafting is one of the leading area dealers for rescue vehicles so when we decide to replace 241 then we could possible work through the same vendor. Interest rates at this time are low making the financing at this time for purchase and sale a better deal for us. The purchase analysis done by Jeff Silber recently shows that with the help from the Town of Ithaca and a decent resale price for the current 231 the benefits to purchase in the very near future are clear. Detractors — All of our heavy trucks will come to the 20 year replacement mark around the same time . With the cost of the new station so recently in the minds of the residents of Cayuga Heights and the Town of Ithaca the public sentiment not is positive at this time. Other Projected) Long Term Capital Projects — New rescue vehicle — 241 is a 1995 Jeep Grand Cherokee. It is still in very good condition and running well but we would like to replace it within the next five years. Projected cost of this project would be less then 50K. New radios - If the county decides to move ahead with the proposed radio system upgrade then we will have to replace our radios. The radios in the trucks would come from Tompkins County but mobile radios in the Chiefs and Assistant Chiefs vehicles and the portable radios will be paid for out of fire department budgets. Estimated cost of this will be 40K. Oct 2 , 2003 Town Board Meeting ATTACHMENT # 4 OF IT > TOWN OF ITHACA 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithaca . ny . us TOWN CLERK 273- 1721 HIGHWAY ( Roads, Parks, Trails , Water & Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607 ) 273-1704 or (607 ) 273-5854 MEMORANDUM T0 : Town Board Members and Department Heads FROM : Judith C . Drake , PHR , Human Resources Manager DATE : September 22 , 2003 SUBJECT : 2004 wages Enclosed is the wage resolution and sheets detailing the 2004 wages for the elected and appointed officials and the employees . I am getting this to you prior to the mail out packet so that you have time to talk over any questions you may have prior to the Town Board meeting . The detailed sheets break out the salaries in two different ways . The first set of sheets show all the employees grouped by classification and the elected and appointed officials . The second set of sheets show the break of wages into the different personnel ( . 1009 . 101 , . 102 , etc . ) account codes . ere are a few things that I wanted to bring to your attention as you review the detail o A 3 % raise was proposed for the elected and appointed officials . o The Town Supervisor' s salary was raised and the Deputy Town Supervisor' s salary was decreased . This adjustment was made as we expect a change in the role of the Deputy Town Supervisor, which most likely this will increase the hours of the Town Supervisor . Comparatively , the combined total for 2003 was $47 , 025 and the proposed combined for 2004 is $48 , 000 . This is a 2 . 1 % increase for the combined total , which is less than the 3 % proposed for the other elected and appointed officials . The combined total of hours for the two positions is average to be 50 hours per week . According to Town Law Article 3 Section 27 the elected officials salaries cannot be greater than what is specified in the notice of hearing on the preliminary budget , but they can be decreased . o All hourly employees received a $0 . 65 per hour increase and all salaried employees received an increase of $ 1 , 352 . All employees will receive a full 27" paycheck . As explained below there are a few hourly employees that received an amount more than the $0 . 65 . o There are five ( 5 ) employees that were hired in 2001 that will move to Job Rate in January . Therefore , their % increase is higher than the others in the same job classification whom are already at Job Rate . o There are two ( 2 ) employees that have not reached Job Rate yet . One will reach Job Rate January 2005 and the other in January 2006 . New hires reach Job Rate the January following their second anniversary . Page 1 of 2 For your information below is a summary that shows the dollar and percentage increases for 2004 . over 2003 for salaries and benefits per fund . The total increase resulted in a 14 % increase . The largest increases are for New York State Employee Retirement and Workers ' Compensation . The sharp increase for retirement is a result of an increase in the employer contribution percentage of gross payroll . Historically over the past 5 years this percentage has been well below 5 % . For 2004 the percentages are from 11 % to 16 . 8 % based on the tier. The increase budgeted for Workers ' Compensation is attributed to a tighter insurance market , which results in higher premiums and lower discounts . I am expecting a decrease in the Town ' s experience modifier as an expensive claim will fall off the calculation and a low dollar claim year will be included . SUMMARY OF INCREASES OVER PRECEEDING YEAR'S BUDGET LONG SOCIAL STATE TERM HEALTH WORK FUND SALARIES SCRTY DBL DBL LIFE INS INS , COMP. NYSBLR TOTAL A 2004 110970200 83 , 000 900 4 , 500 21000 131 , 000 21 , 000 121 , 000 114607600 2003 1100300 78 , 000 800 41000 21000 123 , 000 11 , 500 362000 11258 , 900 DIFF . 93 , 600 51000 100 500 - 81000 99500 857000 201 , 700 % 9 . 3 % 6 . 4 % 12 . 5 % 12 . 5 % 0 . 0 % 6 . 5% t 82 . 6% 236 . 1 % 16. 0% B 2004 416 , 200 35 , 000 300 2 , 000 800 541000 5 , 000 48 , 500 56 2003 380 , 500 30 , 000 300 11500 800 50 , 000 21700 79200 47 DIFF . 35 , 700 51000 - 500 - 41000 21300 417300 88 % 9 .4 % 16 . 7 % 0 . 0% 33 . 3 % 0 . 0% 8 . 0 % 85 . 2 % 573 . 6% 18 . o D 2004 757 ,400 58 , 500 800 41100 27100 1869000 60 , 000 1011200 11170 , 100 2003 7111920 53 , 500 800 3 , 100 21100 158 , 000 43 , 000 457500 1 , 017 , 920 DIFF . 459480 51000 - 1 , 000 - 28 , 000 17 , 000 551700 152 , 180 % 6 .4 % 9 . 3 % 0 . 0 % 32 . 3 % 0 . 0% 17 . 7 % 39 . 5% 122 .4 % 15 . 0 % F 2004 937900 79500 15 100 50 5 , 200 3 , 000 31200 112 , 965 2003 118 , 600 81800 15 100 50 3 , 100 11300 500 1321465 DIFF . ( 24 , 700) ( 11300 ) - - - 21100 1 , 700 2 , 700 ( 19 , 500) % -20 . 8% - 14 . 8 % 0 . 0 % 0 . 0% 0 . 0% 67 . 7 % 130 . 8 % 540 . 0 % - 14. 7% G 2004 71 , 700 5 , 700 15 100 50 5 , 200 31000 3 , 200 88 , 965 2003 663000 51000 15 100 50 31100 1 , 300 500 76 , 065 DIFF . 51700 700 - - - 2 , 100 11700 21700 129900 % 8 . 6 % 14 . 0 % 0 . 0 % 0 . 0 % 0 . 0% 67 . 7 % 130 . 8% 540 . 0 % 17 . 0 % TTL 2004 2 ,4361400 189 , 700 2 , 030 10 , 800 51000 381 ,400 92 , 000 277 , 100 31394 , 430 2003 21280 , 620 175 , 300 1 , 930 8 , 800 51000 337 , 200 59 , 800 89 , 700 2 , 9581350 DIFF . 155 , 780 14 ,400 100 21000 - 441200 32 ,200 187 , 400 43 % 6 . 8 % 8 . 2 % 5 . 2 % 22 . 7 % 0 . 0 % 13 . 1 % 53 . 8 % 208 . 9 % 1 Please contact me if you would like me to review any of this information with you prior to the October 2 "d Town Board meeting . TOWN OF ITHACA 2004 BUDGET 8/ 14103 DRAFT 3 NON -CLASSED EMPLOYEES Approved % : 3 . 0% PLOYEE 2003 BUDGET 2004 Budget % increase Justices ( Paid bi weekly) Lar larence $ 14 , 050 . 00 $ 14 ,472 . 00 3 .0% .9 Bordoni , Ray $ 14 ,050 . 00 $ 141472 . 00 3 . 0% Town Board Per member for year $ 79350 .00 $ 71570 .00 3 . 0% Elected Officials (6 members Paid 4x year) $ 441100 . 00 $ 45 ,420 . 00 Town Supervisor/Fiscal Officer ( bgt=40 hrs '03 = 30hrs) $ 33 , 700 .00 $ 43 , 000 .00 27 .6 % Deputy Town Supervisor( bgt= 10hrs @$9 . 62 '03=25hrs) $ 13 , 325.00 $ 51000.00 -62. 5% Receiver of Taxes $ 51175 . 00 $ 5 , 330 . 25 3 . 0% Planning Board Members Per Meeting: $ 64 .95 . $ 66 . 90 3 .0% Per meeting x 24 meetingsx 6 members $ 91352 . 26 $ 9 ,633 . 38 Per Meeting: $ 70.40_' $ 72 . 50 3 . 0 % Planning Chairman (24meetings) $ 11689 . 60 $ 1 , 740 .05 Zoning Board Members Per Meeting : $ 64 .95 . $ 66 . 90 3 .0% eeting x 15 meetings x 5 members $ 41870 .97 $ 51017 . 39 Total Non-Classified : $ 140 , 312 . 83 $ 144 ,085.07 1 2. 7% Actual 2003 Budget per Est. 2004 Budget person not line per person not line Difference % CHANGE Non-Classified (electe $ 1409312 . 83 $ 144 ,085 . 07 $ 31772 . 24 2 . 7 % Personnel $ 21038 ,249 .45 $ 2 , 1901407 . 88 $ 152 , 158 .43 7 . 5% TOTAL $ 21178 , 562 . 28 $ 21334 ,492 . 94 $ 155 ,930 .66 7 . 16% $ 91707. 061 Adopted Budget Salary Budgets for for . 100 & . 101 & . 110 % increase $ Increase 2004 $ 2 , 344 , 200 . 00 6 . 86% $ 150 , 580 .00 2003 $ 211937620. 00 7 . 34 % $ 149 , 970 . 00 2002 $ 21043 , 650 . 00 8 . 19 % $ 1549623 . 38 2001 $ 11889 ,026 .62 19 . 23 % $ 304 , 718 .40 * 7/01 reclass 2000 $ 1 , 584 , 308 . 22 1 . 95% $ 30 , 353 .22 1999 $ 11553 ,955 . 00 12 . 02% $ 166 , 743 . 00 1998 $ 1 , 387 , 212 . 00 4 .49% $ 599624 .00 1997 $ 11327 , 588. 00 7 . 57 % $ 93 ,461 .00 1996 $ 112347127 . 00 5 . 81 % $ 67 , 728 . 00 1995 $ 13166 , 399. 00 9 . 59% $ 1027081 .00 1994 $ 11064 , 318 .00 1 . 82 % $ 19 ,043 . 00 1993 $ 1 , 045 , 275 . 00 TBMtg: 1012103 .65Pre1Bdgt2004 budget projections Prepared by Judy Drake cn E m < 0 < a) 0 y (D (D C < W OW) .0 = 0 (D (D C N C (U O N N O (U N N J — d 0 7 7 - - `Z n O J n CS N , 7 7 (D N `(D 7c- _ d d (mn m DJj N n 3 On 7 �• (� N _.N-. 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N O O D m O 0000 W 0 0 0 0 O 00 CA O V O CT - O O O O O O Cl N O W O m G 0000 C '000 O O O O A O 0 0 W 0 0 0 0 O O O W O O O p 0000 co C 0 0 o O 60 ao 0 0 0) .C : 000 0 o0 6) 0 00 m N 0 o 0 00 o v o 0 0 0 cc 0 0 0 0 O o 0 0 0 O 00 0 o 0 o v c� 69 69 K W m 0 C r � rn G) n V Z ^ O V 0) -I D N N O O m D C 0 00 mm � m 0 � Z v y r D d o � CD w CD CL mmmanommmmma CD W 1 A O COD N CO X `G � O m 0 N O O Oct 2 2003 Town Board , Mt ATTACHMENT # 5 g Ithaca Town Board Meeting October 2 , 2003 Puhl ' c Hearino re : Draft Generic Environmental Impact Statement ( GEIS ) for the r roposed gown of Ithaca Zoning Revisions , From : Rosalind and Salvatore Grippi 9 Orchard Hill Rd . Re : Hayts Chapel and Schoolhouse My husband and I are concerned that the Chapel and Schoolhouse ( 24 . - 4 - 2 ) on Trumansburg Rd ( corner Hayts Rd , ) have been overlooked in the revamping of plans for zoning . In fact we were surprised that some members of Town committees were unaware of the existence of the buildings or their historic significance . " Cultural Resources " section of GEIS doesn ' t even include the chapel and schoolhouse ; or tackle the problem of how historic buildings and cultural resources fit into rezoning of their particular areas . Of course , it may be that the chapel and schoolhouse are the only " cultural resource " with that problem . The schoolhouse had been last used for a school in 1964 . When we acquired the buildings in 1971 we were told that it might be best to demolish the schoolhouse . Both buildings had been vandalized ; the property was put up for sale in the hope that it would " fare better in the hands of a private owner . " We realized the primitive charm and significance of the buildings and worked to save both and found suitable uses for them . The chapel is a studio ; the schoolhouse made to serve as a residence . We preserved the character of the interior of both buildings - - including blackboard , wainscotting , tin ceiling and cupboard in schoolhouse We made the divisions of the residence removable ( dividing walls do not reach the tin ceiling ) , openable again in some future time to one room It presently retains the feel of a schoolhouse room , But now the use of the school as residence is severely diminished by increased traffic due to building activity on West Hill . The Office Park across the way is a death blow to the use of the building as residence . We will be speaking to the PLanning Board to pursue the possibility of designation for commercial use , probably " Neighborhood Commercial Zone " . There are two entrances to the property : Hayts Rd . and Trumansburg Rd . We wouldn ' t want the schoolhouse harmed or torn down because it is no longer viable as residence . The open interiors of both buildings will lend themselves to interesting offices - unique business spaces - - functioning as described r in rezoning for commercial office and business spaces in GEIS ., yet enhanced I y their historic character . L �r ;CL e • 14e planted. bushes ( privet , now quite tall ) to provide privacy and buffer the residential building . This tali screening will be cut down if the nroperty is rezoned to commercial -office use . It is unusual to find two such buildings in scale to each other and with no modern structure imposing I tself in view . Cleared of privet they would make a very pretty , historically prominent site clearly visible along Tr).Lmansburg Road . A new designation in zoning will assure future viability of these buildings (which persons concerned with Ithaca ' s history consider unique and sinificant The Town knows that we have been concerned about the preservation appearance and viability of these buildings for several decades . The previous Planning Roard established an historic marker on the property for the _ ' Abolition Church . ( There was not enough room on the marker to include the schoolhouse which was also significant in Ithaca ' s abolition movement . ) It is now imperative that the mown now take on responsibility for zoning that assures the viability of these buildings in their location across from the newly designated and expansive Office Park complex , We submit conies of articles and pages Irom books highlighting the historic importance of these buildings as centers of the abolitionist movement in Tompkins 'County , This includes : Two articles by Carol Kammen Citing from her article of 21 ? 196 " The Abolition. Church building; still stands at the intersection of Tayt ' s Corner ' s and the Trumansburg Road . If anv site in the county, deserves a historic marker perhaps one should sit before this brave little church . Sue Rochm an , Finger Lakes Pall guide ' 96 on the underground Railroad , illustrated with the Abolition. Church I o books c _` the DeWitt historic Society , iuost recent 1909 , where two :? ages are devoted to the role, played by Charles " ayt1 eadershi . in the abolitionist movement that led him to uild _ the ch .'. ( prior to which anitislavery Meetings were hell { ir the schoo _house , Carol =- ammen , Ithaca Journal 6122t10 <'_ speaks of me Sir? nificance of tpe ' . ayts Church fo '_ herita? e trails .' . tiote : t _iese -and Guher art ies 8 _ t _ us . a ons n he boil . it s . . ) o s on e ne t*hf-. links In J 1'i,l 1 Iard.,w riper N;irae 5twyv ,ponsorec cy l;' ny i, ri„a'r'. Criss, 2U I ,i CaN:;n r .,.. _.. .► K 8 4 7 0M $tops ST. PA (Continued from Page 713) i Landers a k. . � umn to runaways: to the east in Ludlowville, {r ' { made in Ben Joy kept u Station. From these Charities points they were sent north to a num- state attr t � ber of other Stops that led to the main * made a st route. Lander According to Johnson, the other tern abou prominent Underground operatives a fraction. to Ithaca were Benjamin Halsey,who ti w charit, lived on 24 W. Mill St.(today 126 W. apologize( Court), D.F. Tillotson, and John dicated cc (probably Alexander)Murdock who In the resided at 33 S.Geneva(today 217 S. also listed Geneva St., site of the McGraw American ?douse Apartments parking lot). search, If- : It is difficult to pin down the truth much on about Underground Railroad activity In Thu because it was illegal and so little was 4 said the Written down.Even years later,panic- been on th ipants were reluctant to admit their participation, according to Gretchen HEATHER MARTIN/Journal Staff Sachse, a local history-buff whose Home on 118 Lower Creek Road in ANOTHER UNDERGROUND STATION:Huyt Cha/x?l on Route 96. Etna has been verified as a former havina anv involvement. berg.Elbert Wixom reported the exis- Station. Another local citizen of promi- tence of a ferry which took fugitives 1 recently came across an 1884 arti- pence with abolitionist views watt from Ludlowvillc to Trumansburg cle in the Ithaca Journal,” she said, founder and editor of the Ithaca Jour- operated by his ancestor, William "which stated that those involved nal John Selkreg, who likewise is Carman,and which directed them to i didn't want to talk about it because it never mentioned as having Under- the Mecklenberg home of Carman's had been either such a painful experi- ground involvement. son-in-law Parker Wixom. It still price(for black agents,it brought back Years later, however, some like stands. memories of slavery) or one that Alexander Murdock or Edward Esty In it is it hidden room about 50 sq. I could open them up to criticism confessed to involvement in 1887 and feet,says present resident Mary Lou (because it was illegal)." 1889 letters to the Ithaca Journal. Van Buren. Perhaps,an example of the latter, Several demolitions of old build- Another verified local site is the was the Station located at 214 W. ings have also uncovered unusual Greystone Inn as well as others too State (now the site of the Carpet hideaways, One at 126 E. State St. numerous to detail in Odessa,Jack- Bazaar)which George Johnson said revealed a 60 sq.ft.trench behind the sonville,Peruville,Dryden,and L ai ns- contained a secret cellar to hide fugi- building and a remodeling of a home ing.What can be reported with assur- tives,This Station was the Merchants formerly at 113 E.Seneca St. uncov- ante is that Tompkins County was a and Fanners Bank run by Josiah Bred a ground floor with a hidden busy locale on the Underground Rail- Williams,one of Ithaca's richest and stairway leading to a shelter.Interest- road and,as one researcher estimates, most prominent citizens. But ingly, the rear of these sites adjoin may have aided upwards of 1,000 fugi- Williams,who was also vice-president each other. tives from 1830-1860. of the National Emancipation Society, Other sites locally include the Car- is not mentioned in any sources as man/Wixom residence in Mecklen- I` art The Commons I ter 0""d f ll r+nrc - Murdock house wl fo uuugh Syracuse to Oswego and by Uri Titus BrUm to oat across Lake Ontario. 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C" coo Wco' 4 cu+ CJJ + a c o s O U ell Cj cn W U3 CZ cd r4 q Z. ^Y n ~n U O fj Cd rp to �s•q .-.r Cn cd +' cd C cn O r r. u CZ y fog ° g 41 , - Cz C c3 U O a Cd d 0 cd F 5 JCi Fi •� CL F l 1 "C CL PC >' G +�PC l • , 3 ti •s O � Q +, .O '� r' O x C I I • `- r _. t _ . _ — - � — — I t.:lVtl vt It It `'.tt-(tti.<II .c 3 3+a I � � IF Village a of } I C.avu£ i �c tt Ha`'ts IF- Church t i 1 lla �`en}x t' > I i Forest Flutes , i Ithaca Fa µ . 1coVillage t l , City of Ithaca East }'iil} , s .lurid Depot 41i hclII -arnt- IL u � :f � N 1 1 IF e rid _ c, tell rre � LF3ayt; Inn . � �. . i ttct7nilk Fall r ' It InICI Vale o State Par _ IChU� I r i <+ l " S +f II I :1C I( >l)111 itt} ..�� /, '� _ `�QLt i.0 IF L I „ . N« -I ro K^ -{ [ u;a, n ctt ithoia h . � F extended its bOundarieS into the town , mcs ilt� tcTh $ $ t F � art The City of Ithaca has .y Fir and north . It annexed several parccJs in tfi8 , when villa�;c " he came c State and Mitchell intersection still in the town , whereas tlt Irl trap shows tlic. line farther to the cast at Haz s 1593 Sanborn insurance snap shows the city years on neaps only NU Street jLinden Avcnuel . The present ea tern boundary appears exten i c� t 9 . In 7. 903 C oulell He i_g hts was annexed, and in x957 a narrow strip be am, xr SIM the Elmira Road commercial district to the r� verl� ass at I3uttern z1 . s r, city l iii cl . _ PP a West Hill � ' rztriott rt ) cites passed through �4` cst I Itll ' i `on� ( t`tch4� the e ? z A i1'ipor } atit tt'arlw >p i . I`l� e uri �� itaal h� diati tr4ril alonvr tl� c ',vc ttde of the 1 �, .0 �'� a � ,: - - "' ](14171 t7� Ithaca ? j --7 3 r� i u j 3F. Hayts Chapel, with cr.nlctt:r and.idioining 1;chur,117uutir�; �l�own in ric's. n: white settlers. One takes this route, Trumanshurg Road today, to ]-each some - important services—the hospital, medical administration buildings and offices, i� two private schools located in the former Odd Fellows building, Lakeside Nurs- ing Home. But think back to those early days when settlers walked along the stony path stagecoaches lurched over the road Between Ithaca and Truanansburg. Onc ;. grant stop on the road was Nathaniel Davenport's tavern, where food and ing were available. Davenport had comic from New jersey and settled ern tary Lot no. 87 i1.1 1792. Abner Trcinan, founder of Trumansburg, is said to e stopped there during the winter of 179;-1 794. The place he visited burned, ;tl y to the east. did its successor; the third house «n the sire, built in IS ?o and known as the city.The r85� Stone Heap, is among the oldest surviving buildings in the county. 1 whereas tlt�; Faarther to the north, at Hayts Corneas, stands Ilayts Chapel, hone to a small east at Haze egation of, according to the West Hill Congregational Church Hook of rS,�8 maps only trr ingChristians of different Evangelical denominations.'= In May 1847 this strip extendin way group, mostly frc,m the First Presbyterian Church of Ithacan, started st Falls Becam own worship service and sabbath school in the "Red School Ilousc on th: Hill." They asked for Icttcrs of disilaissal .from the downtown church in r.In a&So Deacon Charles Hoyt donated land, a corner of Ills farm, and the financed the building of its moil chapel and cem r cemetery. Although the chuch states only the Mid th:it "wc earl better advance the Kingdom and Cilury rit "Al by forming ourselves �xith. others of like fcc.:lirV ir1t�.� :, sepc--rate C)1;�anis�a these dissenters wcic utttspokcil abolitiul-1i!,tS.' (The selloolllouSc W, ti1L beginrl1 t d by the �t rIe f antislavery n1i : tiny ; :la Lhc 1t�.�o5, Banc-, such inceting hcrog ncited 'I! t:11� c � kilis Fhc Ioivrti Trn � Ccnui (. x . 1848 . 1 They clearly Ithaca . Robei ntiatiolitionist ne. wspapc l�lc�k of the IVu �ioil of October � , I = patio . The Rt pposed the teaching of the Reverend Dr . William Wisner, a coal Yellin minister r . g separate the s oho hail arrived in Ithaca in 1816 and built a large congregation at the Preshvte - �u rian church . Wisher was a strong Northern proslavcry man. . According to Ithaca In June, iyz2 bather George A . Johnson " in season and out , he upheld and suppoi red American with the origi siaven and termed it a olivine instituti( , n that it was divinely instituted by turned to hla N Ahliighty God . With the passage of the Fugitive Slave Act ill 18o, the little sand and gray k chapel, " erected to God , and dedicated to human freedom, " was open to wor k , M ; many conill-D snipers who sympathized �vitll the slaves and continued to help them on t lui Gravel Col }no way to Canada 81101 fJ'eed() ]ll . The Celllete. r" y, originally adjacent t0 the Chapel , 1s 4 `'�� As to the o nvti= across the. 1 lasts Road to the no rules aril rrgulations of the. West Hill room of the h QN ; r T �, p ant, Edward Cemetery Association , Published in iS98 , listed voices with information about t � « election and duties . i'Vlany black Four years aftc residents of the area, and particularly those � � �4- � F active in the. freedanl nnovemcnt of the nineteenth ccntuiy, are buried there . malls, Bed & Bl West 1 �ill is the site of a modern development proiect, one in keeping with the - te .,business . town`s r. 9y ,3 comprehensive plan to regulate expansion . A housing cooperative of � In the early �' hYo�mestead . Jo 1 ; o planned Units called EcoVillage was approved south of the M.ecklcnbut � ndkran a srna P_oad construction hegan oil the first unit of thirty homes , and the first residents 'orn� kia, Coy, lnovcd in the fall of lq)96 . The. living units are to occupy only ? o acres of a �� t ; 6 acre parcel with the remainder of the land devoted to farming and open nurses; and or dirty=bed face spaces . b .m. eet new r � . # �SQuth�of the of Inlet Valleys called becat . �3 `d'�' n i, �s�IE�n the k The valley is probably the first area settled in the county . The Indians lveated � , Gliire Gard their principal village Coreorgoncl there . This is rich lowland and though prone id<r to flooding has always attracted farmers . Through the nincteenth and car] y twen ewith Jack �j probably the original Indian a � � � n� the . road Beth centuries the major road through. the valley, } ' Y trail and first paved ahaut T9 ro , followed the present Spencer Road along the sides � alleotion of the hill as far as Buttermilk Falls . The DL &W locomotives ran just above a dar then ° cdwith l � A a road , Scaring the horses in file early days as they roared by . At the falls the road PP ' took a right anlc west, then. a sharp left turn actvss a bred � s an:nril � Buttermilk , raceedcd across the Lehigh Valley rai11-oad tracks and meandered to the n h Creek;Cek I t y � l �theitt Intersection of the Spencer and Newfield roads . City children rode theirbic eles.� . or �walk�d to :{3uttc-rmilk Falls to go swill until 1c� 36 when the state. put 1n ��$tultny�� rile }, resent , straighter highway, Route I n ,�ritlli The flat commercial strip we know today originally had o.tlly a new houses,- xenter: ,G e : 11, ost settlement was southwest of the falls . The old brick house at Buttermilk 2W WMI 5 was built in t8 by William Van Ormall, zvho had settled early in the valley. ri narxie( Falls � anil served as assessor for Ulysses township in. r79 ; ; he used hicks lie had madeuras . hi )llself . It later became a tavern and then passed to the RumseYs, who kept�a � , `� eKin u�t'x3x .�4ra claim,% farnn . After their big barn burned in 1918 , in a fire Started by sparks frorith � aa�y railrvael, they fallnily grew crops . Tllcrc was sand and gravel on the ] and, andth�p ,� thf farnncr 5vn tidwar€t M . Rlunsey, with his son Hug h exploited it , furnish . lal sand and grand first for the constrUetivll r}f the Tre.man King hardware sure r ; t , October 2 , 2003 Town Board Meeting ATTACHMENT # 6 Town of Ithaca Tioga and Buffalo Streets Ithaca, New York 14850 Re : Town of Ithaca, GIS hearing ( 10/2/03 ) Ladies and Gentlemen : I came here tonight because the Town of Ithaca chooses to not address or answer my letter of March 17, 2003 . I am resubmitting my prior letter and this new one and I am expecting a written answer to my questions. I am an affected party in this GIS ! 1 . The " upzoning" of portions of my lands from R-30 to conservation is a taking of my rights . How is the Town going to compensate me for this "taking"? This "upzoning" is going to have a significant impact on my lands ! Is the Town going to pay me in dollars for this economic loss or is the Town willing to increase the low density zones (LDZ) to a medium density zone (MDZ)? In other words, there should be "no loss of yield" of the number of units that could be put on my lands right now ! Remember, Town sewer and water is available and there is sufficient capacity to support development on my lands, therefore the proposed LDZ zoning of my lands is an under use. 1 a. Also, where is the study of the future "Assessed Valuations" of the Town of Ithaca when all all of these Town wide conservation rezonings are approved? How will this affect the future Town of Ithaca tax rate? 2 . The neighborhood commercial zone on South Hill as it effects my lands is undersized. The existing 4 acres of commercial lands at the busy intersection of King Road East and Danby Roads is not enough for the evolving South Hill neighborhood. It is the only piece of land that has frontage on the primary and secondary roadways that serve South Hill and has walkable access to the Ithaca College campus and adjacent housing projects without having to cross a major highway . If East Hill and Cornell University has a community sized center next to Campus, then a similar sized commercial zone needs to be put in place right next to Ithaca College. A 15 acre increase in the commercial lands on this corner would be adaquate for a nice neighborhood commercial center. Will the Town of Ithaca, per prior agreement and stipulation, (already submitted), rezone additional commercial "C " lands adjacent to the 4 acres already in place? 3 . Will the Town rezone all of my 100+/- acres (three tax parcels) as a (PD) or planned unit development zone? (see attached tax map) See the attached legislation by the State of New York. If the Town of Ithaca is really serious about the planning process, they should be happy to see a large scale, private (tax paying) Page 2 entity develop a beautiful planned unit development. The PUD will allow for a good mixing of land uses. I would hope that you investigate the possibilities of PUD rezoning for this site. My planners are ready to meet with you. In closing, there are negative economic impacts on my lands as it pertains to these proposed rezonings and the GIS . A "significant" economic impact will take place as it pertains to me and certainly others throughout the Town of Ithaca. The Town of Ithaca needs to further address my issues . Thank you, Sincerely yo rs Evan . Monkem er Bills Page 1 of 2 M 13 1 .4 � S z Wednesday, August 13, 2W3 Bill T®xt - A06676 Back I New York State Bill Search I Assembly Home See Bill Summary S T A T E O F N E W Y 0 R K S . 2805 - -A A . 6676 - -A Cal . No . 528 2003 - 2004 Regular Sessions S E N A T E - A S S E M B L Y March 4 , 2003 IN SENATE - - Introduced by Sens . McGEE , RATH , STACHOWSKI - - ( at request of the Legislative Commission on Rural Resources ) - - read twice and ordered printed , and when printed to be committed to the Committee on Cities - - reported favorably from said committee , ordered to first report , amended on first report , ordered to a second report , and to be reprinted as amended , retaining its place in the order of second report IN ASSEMBLY - - Introduced by M . of A . AUBERTINE , GUNTHER , LIFTON , BACALLES - - read once and referred to the Committee on Local Govern - ments - - committee discharged , bill amended , ordered reprinted as amended and recommitted to said committee AN ACT to amend the general city law , the town law and the village law , in relation to authorizing planned unit development THE PEOPLE OF THE STATE OF NEW YORK , REPRESENTED IN SENATE AND ASSEM - BLY , DO ENACT AS FOLLOWS : 1 Section 1 . The general city law is amended by adding a new section 2 81 - f to read as follows : 3 S 81 - F . PLANNED UNIT DEVELOPMENT ZONING DISTRICTS . A CITY LEGISLATIVE 4 BODY , EXCEPT IN A CITY HAVING A POPULATION OF MORE THAN ONE MILLION 5 PERSONS , IS HEREBY AUTHORIZED TO ENACT , AS PART OF ITS ZONING LOCAL LAW 6 OR ORDINANCE , PROCEDURES AND REQUIREMENTS FOR THE ESTABLISHMENT AND 7 MAPPING OF PLANNED UNIT DEVELOPMENT ZONING DISTRICTS . PLANNED UNIT 8 DEVELOPMENT DISTRICT REGULATIONS ARE INTENDED TO PROVIDE FOR RESIDEN - 9 TIAL , COMMERCIAL , INDUSTRIAL OR OTHER LAND USES , OR A MIX THEREOF , IN 10 WHICH ECONOMIES OF SCALE , CREATIVE ARCHITECTURAL OR PLANNING CONCEPTS 11 AND OPEN SPACE PRESERVATION MAY BE ACHIEVED BY A DEVELOPER IN FUTHERANCE 12 OF THE CITY COMPREHENSIVE PLAN AND ZONING LOCAL LAW OR ORDINANCE . 13 S 2 . The town law is amended by adding a new section 261 - c to read as http ://assembly . state. ny . us/leg/?bn=A06676&sh=t 8/ 13/2003 Bills Page 2 of 2 a 14 follows : EXPLANATION- - Matter in ITALICS ( underscored ) is new ; matter in brackets { } is old law to be omitted . LBD02506 - 03 - 3 S . 2805 - - A 2 A . 6676 - -A 1 S 261 - C . PLANNED UNIT DEVELOPMENT ZONING DISTRICTS . A TOWN LEGISLATIVE 2 BODY IS HEREBY AUTHORIZED TO ENACT , AS PART OF ITS ZONING LOCAL LAW OR 3 ORDINANCE , PROCEDURES AND REQUIREMENTS FOR THE ESTABLISHMENT AND MAPPING 4 OF PLANNED UNIT DEVELOPMENT ZONING DISTRICTS . PLANNED UNIT DEVELOPMENT 5 DISTRICT REGULATIONS ARE INTENDED TO PROVIDE FOR RESIDENTIAL , COMMER- 6 CIAL , INDUSTRIAL OR OTHER LAND USES , OR A MIX THEREOF , IN WHICH ECONO - 7 MIES OF SCALE , CREATIVE ARCHITECTURAL OR PLANNING CONCEPTS AND OPEN 8 SPACE PRESERVATION MAY BE ACHIEVED BY A DEVELOPER IN FURTHERANCE OF THE 9 TOWN COMPREHENSIVE PLAN AND ZONING LOCAL LAW OR ORDINANCE . 10 S 3 . The village law is amended by adding a new section 7 - 703 - a to 11 read as follows : 12 S 7 - 703 - A PLANNED UNIT DEVELOPMENT ZONING DISTRICTS . A VILLAGE LEGIS - 13 LATIVE BODY IS HEREBY AUTHORIZED TO ENACT , AS PART OF ITS ZONING LOCAL 14 LAW , PROCEDURES AND REQUIREMENTS FOR THE ESTABLISHMENT AND MAPPING OF 15 PLANNED UNIT DEVELOPMENT ZONING DISTRICTS . PLANNED UNIT DEVELOPMENT 16 DISTRICT REGULATIONS ARE INTENDED TO PROVIDE FOR RESIDENTIAL , COMMER - 17 CIAL , INDUSTRIAL OR OTHER LAND USES , OR A MIX THEREOF , IN WHICH ECONO - 18 MIES OF SCALE , CREATIVE ARCHITECTURAL OR PLANNING CONCEPTS AND OPEN 19 SPACE PRESERVATION MAY BE ACHIEVED BY A DEVELOPER IN FURTHERANCE OF THE 20 VILLAGE COMPREHENSIVE PLAN AND ZONING LOCAL LAW . 21 S 4 . This act shall take effect on the first of July in the calendar 22 year next succeeding the year in which it shall have become a law . . SO DOC C 2805A / 6676A * END * BTXT 2003 Contact Webmaster i http ://assembly . state . ny . us/leg/?bn=A06676&sh=t 8/ 13/2003 v 0 + Y n 3�1 , ` r � r I I °1 I � 1 u Y I ♦ Y / 8 a. 1 j1 u II rr � i � i � Y 1 •z<. � Ir Nil C U ' I i C>n i 4 illy II R � � v ll!/ � a *y _ � � d rll i _ i lit �. LMN9r ;IiIAO 9fn'c H1117r T M /T M 10 / 02 / 03 10 : 47 $716 631 8034 CIMINELLI DEVEL , 2002 / 002 Oct 2 , 2003 Town Board Meeting ATTACHMENT # 7 OPTION ExTENSION AGREEMENT 200 THIS OPTION EXTENSION AGREEMENT ' s made as of the 30`" day of September, 3 200 y between ITI4A.CA TOWER% LLC, c/o Ciminelli Development Company5 Inc-, Road, Williamsville, NY 14221 (hereinafter referred to as "Ithaca Towers") , and TOWN OF ITHACA of 215 North Tioga Street, Ithaca, New York, (hereinafter called the "Town:"). Ithaca Towers and Town agree that the option agreement between the parties dated as of June 19, 2003 , (the "Option") be extended in accordance with the following terms : 1 . EXTENSION OF OPTION. The expiration date of the Option is extended frorn September 30, 2003 to October 31 , 2003 , 2. ADDITIONAL PAYMENTS TO TOWN Concurntly the usum of $ 1 ,884160 on Agreement,greement, Ithaca Towers is deli erin g o the representing: (a) $384.60 as additional consideration for the extension of the 'Option, which amount will be credited to the purchase price if the Option is exercised, and (b) $1 ,500 -00 representing one month' s payment of additional payments pursuant to paragraph 4 of the Option, which amount will not be so credited and will be refimdable only in accordance with the provisions of the Option pertaining to payments made pursuant to paragraph 4 of the Option. 3 , CONTINUATION OF REMAINING TERNiS . Aln terms force land effect n ludirlg the terms modified by this option extension agreement, remain governing the manner of exercising the Option., the title papers to be provided, the date of closing if the Option is exercised, and all indemnity provisions. IN WITNESS WHEREOF , the parties hereto have executed this Option Extension Agreement as of the day and year first above written, ITHACA TOWERS, LLC Dated: October, 2003 By: OWN OJF ITHACA Dated: October, 2003 By : The undersigned agrees , to the extension and other terms set . upon on the above andsignede t t t e provisions of Sections 15 and 2I of the Option remain binding p the requirements of indemnity and payment by the undersigned of funds in the event of eminent domain. proceedings . CINUNEL LI DEVELOPMENT COMPANY, INC. 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N > := U > c = o d tic o c oo `4' mv) cLn � � � U. c c E � V °) 3 a) cor u°)) a) o ova o OsL a o Z c Q cc t _ to c U �_ .. .. > o) U U m m e a CL -- °) "o x o m CL .. a) 0 1 � o a o c o o Q co c� E Lo @ c c E c V N O L f0 C L a) W (`0 () Cn j O CO v a L C :.- co t] �' O 'o M �' a) ar ' ' O (q VIVO >+ C .0 ~ ~ C U) Y tT Cn O U N C0 CO C C"j L N .0 C0 C L W U j (D V' d N •C O O y 0 CO N a) co 7 O v N t'n N Cn U C_ C H F N C N Y 0 Cn a 0 U o co (0 V L 1.U = r > L II > W' U) tD r a Q U C C C LL W � C d O 'C0 N a) CV M O ,.O_• z in O O Vi <A j N U iD � aQU c c CLLMt d UM) o � o0) oVINMV LC) cDr� a00o � Z .- N M V' Lo CD pLLIl W 0 LI IN M III LO CID E CL r Oct 2 , 2003 Town Board Meeting ATTACHMENT # 9 Eastern Heights Drainage - Stream Bank Protection -- Engineers Estimate Bid Items Item Description Unit Amount Unit Cost Total Cost Mobilization Lump Sum 1 $ 10 , 000 . 00 $ 10 , 000 . 00 Gravel Backfill Ton 1500 $30 . 00 $45 , 000 . 00 Rock Lining Ton 770 $60 . 00 $461200 .00 Geotextile Fabric Sq Ft 7000 $0 . 81 $5 , 670 . 00 Seed and mulch Sq Yd 1500 $ 1 . 50 $ 2 ,250 . 00 SUBTOTAL $ 1097120 . 00 Contingency 10 % $ 10 , 912 . 00 Total Construction cost estimate $ 120 , 032 . 00 Oct 2 , 2003 Town Board Meeting ATTACHMENT x` 10 TOWN CLERK ' S MONTHLY REPORT N OF ITHACA, NEW YORK SEPTEMBER, 2003 I HE SUPERVISOR : PAGE 1 ant to Section 27 , Subd 1 of the Town Law , 1 hereby make the following statement of all fees and moneys received e in connection with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by Law : A1255 13 MARRIAGE LICENSES NO . 03094 TO 03106 155 .00 10 MISC . COPIES 25 .90 4 ZONING ORDINANCE 34 .00 1 SUBDIVISION REGULATIONS 3 .00 6 TAX SEARCH 30.00 1 RETURNED CHECK - CLERK 15 .00 2 COMPREHENSIVE PLAN 24 .00 1 USE OF PARKS & BLDG 5 .00 1 DRAFT ZO PACKAGE 15 .00 TOTAL TOWN CLERK FEES 306.90 A1557 1 SPCA IMPOUND FEES 160.00 TOTAL A1557 160.00 4 DOG LICENSES 649. 13 TOTAL A2544 649913 B2110 25 BUILDING PERMIT 2,480.00 1 BUILDING PERMIT EXTENSIN 25 .00 2 CERTIFICATE OF OCCUPANCY 100.00 3 TEMP. CERT. OF OCCUPANCY 407 .50 3 OPERATING PERMITS 250.00 1 SIGN PERMITS 162 .50 3 ZBA AREA & USE VARIANCES 240.00 1 ZBA SPECIAL APPROVALS 100.00 TOTAL B2110 3,765.00 B2115 1 SUBDV . REV . FINAL PLAT 70.00 I SITE PLAN FINAL PLAN 100. 00 1 ASS . MTG. FEE P. H . PROCE 50.00 TOTAL B2115 220.00 TOWN CLERK 'S MONTHLY REPORT SEPTEMBER, 2003 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 17116.03 PAID TO SUPERVISOR FOR PART TOWN FUND 31985 .00 PAID TO COUNTY TREASURER FOR DOG LICENSES 133 . 87 PAID TO AG & MARKETS FOR DOG LICENSES 30.00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 270. 00 TOTAL DISBURSEMENTS 59534.90 OCTOBER 1 , 2003 SUPERVISOR STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I, TEE-ANN HUNTER, being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law . Subscribed and sworn to before me this Town. Clerk day of 20 Notary Public Regular Meeting of the Ithaca Town Board Thursday, October 2 , 2003 Human Resources Report for September 2003 Personnel Committee : The committee did not meet in September. Attached are the draft minutes from the August meeting . Connie has been working on pulling together a synopsis of the benefit information from the Salary and Benefit survey that we sent out this past summer. Safety Committee : Attached are the draft minutes from the September meeting and an agenda for the October meeting . Wellness Programs I have begun the preliminary work on the wellness fair that is typically held in November. Blue Cross Blue Shield has notified me that they will not be offering flu shots this year. We will be looking into other vendors for that service . Training and Organizational Development . I have participated for the past several years with a group called the Professional Development Consortium ( PDC ) , which is comprised of those responsible for the training and OD for the County , City , Ithaca College , TC3 and have recently added Cornell University . PDC jointly arranges for different trainings for the employees as a means of providing affordable customized programs . The latest program that we have developed is a Leadership Program . The first pilot of this program was held in September. The representatives that are partaking in this program from the Town are Cathy Valentino and Mary Russell . Some of the other participants in this pilot program are Tim Joseph , Steve Whicher, Ed Marx , Alan Cohen , 2 representatives from Cornell University, Ithaca College and TC3 . The program is designed for leaders in organizations to join and discuss Harvard Business Review cases . This gives the participants the opportunity to discuss other ways of handling different kinds of situations . The emphasis of the program is to gain perspective from others experience and to build a network of leaders . The PDC is starting the ground for a second launch of this program that would be offered to Department Heads in each of our organizations . Defensive Driving Six Hour Course Defensive Driving Course has been scheduled for October 24th . The Town provides this training every three years to all staff that drives a town vehicle . Other employees are offer the course but are required to pay 50 % of the cost of the course . Disability Insurance : Gail Kroll went out on a medical disability in August and returned to work on a part time basis September 22 "d Page 1 of 6 1 Workers ' Compensation : There were no claims filed in September. Commercial Insurance : The Request for Proposals has gone out to Ithaca Insurance companies . At the present time I have heard back only from one other company besides Ithaca Agency . Proposals are due into me by the end of November for presentation to the Board in December. Personnel — Civil Service : Highway Seasonal : In September two temporary highway laborer started . They will be continuing through brush and weed pick up in November. September 26th is the last day of one of the temporary laborers that worked this summer. Typically we hire four temporary laborers for the year, but this year we had some college students that were not able to work the full weeks . Therefore there was enough funding left over to be able to hire two temporary laborers to help with the brush and leaf pickups Student Employment : The student that started with us from the Youth Employment Services has been unavailable in September do to Volleyball . As there was additional funding available we hired a laborer for town hall on a temporary basis to fill in . This person is an Ithaca High School student . Sarah Lampsky will be filling in times when Courtney from Y . E . S . is unavailable . The reason for needing a student in the afternoon is because Stanley' s position has been modified . Stanley started September 2nd working with Joe Hulbert , Maintenance Worker, on different maintenance projects for the Town . This has been a great opportunity for Stan to learn a great deal and have some value added to his position with the town . Currently Stanley is covering one of the morning shifts as a crossing guard on Warren Road . I have been in contact with Dewitt School in hopes of hiring someone who already works for the school district to cover the shifts . The Town is not required to have a crossing guard for the middle school , but the school requested a guard several years ago because of the volume of traffic on that road . Grant Employment : Tee-Ann , Cindy , Betty and I interviewed 5 candidates for the records management grant , which the Town was awarded . The candidate that we felt would do the best job was Paul Semo . Paul will be starting October 1St and will be working a 25 to 30 hour week schedule until the project is completed . The grant project has to be completed by June 30 , 2004 . Submitted By: Judith C . Drake , PHR , Human Resources Manager Page 2 of 6 v Town of Ithaca Personnel Committee Meeting August 6 , 2003 1 : 30pm Members Present: Supervisor Catherine Valentino ; Don Ten Kate , Working Supervisor; Cindy Vicedomini , Court Clerk; Dani Holford , Senior Typist Absent : Councilman Bill Lesser; Larry Salmi , Heavy Equipment Operator Support Staff: Judith C . Drake , Human Resources Manager Others Attending : Paul Tunison and Larry Parlett , SCLIWC Call to order: 1 : 35 p . m . Agenda Item #2 • Review Minutes of May 14 , 2003 meeting : Approved as read . Agenda Item #3 : Persons to be Heard : None . Agenda Item #4 • Update on 2004 Wage Scale : Judy Drake distributed (see attached ) the proposed salary scale (Town of Ithaca ) for 2004 . Town Hall and the Highway employees have already had meetings to go through how the proposed 2004 increase will work . The increase for 2004 is basically set up in 3 steams : Step 1 - $0 . 65/hr increase for all job classifications Step 2 - there are 27 pays in 2004 vs . 26 pays Step 3 — is looking forward into the 2005 budgeting — what is being recommended to the Town Board is for the 2005 increases be based on the employee ' s annual pay not the hourly rate . For example , classification O — 2003 hourly wage is $20 . 85/hr + $ 0 . 65 (step 1 ) _ $ 21 . 50 x 27 pays (Step 2 for 2004 only) _ $46 ,440 . Normally , an increase would be based on the hourly rate , but for 2005 we are proposing to take the annual of $46 ,440 / 26 ( normal # of pays per year) _ $ 22 . 33/hr . The intent of basing the 2005 raises on the annual vs . hourly is so that employee ' s annual would not decrease from 2004 to 2005 because of going back to the 26 pays . A resolution will also be going to the Town Board to pay salaried employees a 27th pay instead of taking their salary and dividing it by 27 . Page 5 of 6 Cathy Valentino said that the increases for 2005 will probably be lower then the employee ' s are use to getting in the past due to the way the increase is working in 2004 . Agenda Item #5 : Update on Deferred Compensation : Under the Deferred Compensation Plan every 5 years we have to send out for bids for new administrative companies . Judy did that . Four companies called for bid specs . We received 2 proposals from the RFP . The proposals were from NYS Deferred Compensation and our current provider, Nationwide Retirement Solutions . Nationwide Retirement Solutions will continue to be our provider . Agenda #6 : Discuss Results of Salary/Benefit Survey: Judy distributed ( see attached ) the results of the salary portion ( plus health insurance ) of the survey . She explained that it is very difficult to get a 100 % match for the various positions . This should be used as a guide only . The raises and the health insurance are definitely the 2 things to keep an eye on . A few highlights : the average raise percentage was 3 . 3 for 2003 and the average health insurance percentage (employee paid ) was 10 % - most common was 0 % . The average shift differential was $ 0 . 73 Agenda #7 : Discuss Long Term Care Insurance . Tabled for Judy to gather and review more information from MedAmerica and MetLife . Agenda #8 : Others . None . Adjourned : 2 : 20pm Page 6 of 6 DRAFT DRAFT Town of Ithaca Safety Committee Minutes , Friday, September 12 , 2003 Present : Fred Noteboom , Dave Boyes , Tim Eighmey , Judy Drake , Kristie Rice , Creig Hebdon The meeting began at : 1 : 30 pm 1 . MINUTES : June 6 , 2003 minutes approved . 2 . REVIEW OF ACCIDENTS : The committee discussed the one claim that occurred over the summer. The claim did not result in any loss time . The case involved an employee getting dirt in the eye . It was discussed that " Eye Wash Procedures " will be addressed during the basic safety training this winter. 3 . REVIEW PESH INSPECTION . See attached Notice of Violation and Order to Comply with remarks to how they were remedied or going to be . Fred went through each Citation to update the group on the status of the order to comply . Most of the citations were easily fixable or the item was replaced with a new one . As of yet we have not been re- inspected . 4 . UPDATE ON INTERSECTIONS : Creig updated the group that he has not had the chance this summer to work on the project . Once the water project is in the swing and the mapping project is completed he and the interns will have more time to work on this project . Were it was left is that Creig with the help of the interns would survey the intersections and create a map that showed the ROW areas . 5 . UPDATE ON STATUS OF INVENTORY OF FIRST AID KITS IN VEHICLES : Tim and Dave updated the group that they have been out in the field all summer and have not had the time to dedicate to this project . Work to be done on updating the material in the first aid kits will be done this fall . 6 . UPDATE ON STATUS OF OTHER ITEMS . a . Radios : Creig asked for an update on the status of radios for the vehicles . Currently the Engineering Van does not have a mobile radio . Fred has gotten approval through the Capital Projects committee to update our receiver and locate it on one of the Town ' s water tanks versus Page 3 of 6 DRAFT DRAFT renting space from another provider. This would also be to replace some of our current radios . b . Drug and alcohol testing for non -CDL drivers . Judy explained that we would be able to have employees go through the drug and alcohol testing the same as the CDL drivers with the contract with Gregory and Howe . They would not be included in the random call part of the program . There are different forms and the billing would be separated . The cost is currently $ 55 a test . The group discussed the fact that there would be around 20 employees that could be tested . The issue is that this on a random basis this would cause difficulties . By whom and when people would be chosen to be tested . Having such a small number they could be chosen more often than the CDL employees . The group ' s recommendation was to add a policy that would have all employees go through a pre-employment test and physical . Random testing would be done when there is a suspect of abuse , after any lost time accident or vehicle accident . Judy is to review other policies and review the CDL requirements . Judy will also check with the Court Clerks as to what if a CDL driver is pulled over on their own time and in their own car . c . Time of meetings : The time of the meetings was discussed . It was suggested and approved to start the meetings at 7 : 30 am versus 8 : 00 am . Meeting adjourned at : 3 : 00 pm . Page 4 of 6 Town Engineer' s Report for 10/2/03 Town Board Meeting GENERAL Records Management Additional map storage boxes have been delivered and map filling will continue during the fall . Park and Open Space Survey Work has been completed for the Tutalo park site and site design work is underway. Public Works facility All contracts are being closed out. Pre-Disaster Hazard Mitigation Plan The Tompkins County Planning department is preparing the RFP for consultant services for the Hazard Mitigation Plan development. A meeting to define the hazards to be addressed in the plan is scheduled for October 2, 2003 . EARTH FILL PERMITS No fill permits were issued during September. WATER PROJECTS Integrated Water System The Town Engineering staff is completing the Final design for a proposed transmission main and SCLIWC tank on Cornell University Hungerford Hill Road property, and has been in discussions with landowners for property acquisition . This project is being done in conjunction with the design of a South Hill Transmission line extension to provide water to the West Hill and Inlet Valley water service area . West Hill Water System The Contract for replacement of the watermain behind the Biggs complex and the Hospital , awarded to G . DeVincentis & Son Construction Co . , Inc . of Binghamton, has been completed except for final punch list items on restoration. The contract for construction of the South Hill transmission main and Bostwick Road Tank has been awarded to Procon Construction and clearing work on the NYS Parks Railroad ROW has been completed. Approximately 1200 if of water main has been installed and work on south hill is proceeding. The Bostwick Road tank access has been started and site work will proceed with a construction start on the tank in October. Natgun Inc . has been awarded the contract for the West Hill Tank project. Site work is underway and the foundation excavation is nearly complete . Tank construction crews are on site and proceeding with preparations to pour the foundation floor and tank panels in October. SEWER PROJECTS West Hill Sewer System The Contract for replacement of the sewer main behind the Biggs complex and the Hospital is substantially complete . Restoration of the work area is nearing completion with a few punch list items remaining. TOWN ENGINEERS REPORT 10/02/03 DEVELOPMENT REVIEW ECOVILLAGE EcoVillage is nearing completion on the site work and buildings for the Second Residents ' Group . Sediment and erosion controls have been maintained adequately during construction . Final site work and landscaping will be completed as the Buildings are finished . COLLEGE CIRCLE College Circle Phase 3 Site construction is complete with maintenance of the final seeding being the only item being monitored. Dedication of the water mains is on the October Town Board Agenda. LINDERMAN CREEK PHASE TWO Linderman Creek Phase Two is nearing completion with establishment of final vegetation underway. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan . Town Engineer's Report October 2, 2003 .doc Daniel R. Walker Page 2 9/26/2003 _ a File Edit View Favorites Tools Help Town of Ithaca, NY Network/Record Specialist Report to Town Board October 2, 2003 Aug & Sept. Web Site Visits ®Aug ®Sept 1500 y 1000 -- --- - - 0 500 ---- -- - it 0 Home Go\/t Services Information Community Pages We • Working with Jonathan Kanter to put the Zoning GEIS materials up on our website. Ne ., • September 101h Window Security Update applied to Town Hall and Public Works Facility networks. The security issue identified could allow an attacker to remotely compromise a computer running Microsoft Windows and gain complete control over it. • The Virtual Private Network (VPN)between Town Hall and the Public Works Facility is working and is being tested by the Engineering Staff for reliability. Full facility-wide implementation dependant upon 30 day beta-testing results. Additional Items 2004 I.T. Budget • Budget review meeting Sept 24`h with all Department Heads and Supervisor Valentino. • See attached 2003 Budgeted and Actual IT expenses charts and 2004 Budgeted IT Support expenses. Records Management Half Day • November 21S`, 8:00am-Noon. Staff will have the opportunity to go through their digital files. Downloading picture http:Jl www,town.ithaca.ny.usl_derived/cont actus.htm_cmp_twaithaca010_hbtn.gif... 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Q m . ii N D O o 0 ° r* O ° C W v W 0 0 0 0 I i j 1 6 O O O O X X m x m z T m o x o o Z 0O OX n r O D -� T p m sp cn cn T 90 m m O cn cn m c m c c m o o m -1 -0 T D C) D O O D cn N 0 m o cn o cn m --q � 0 O o 0 o - 0 o � � i Q 6 N mn O O O O O ICI iii CD N 0 0 0 0 i i f i G 2004 Information T Budget Support x This chart breaks down the largest part of the Town of Ithaca ' s 2004 Information Technology budget by category . r f l { L f C i I I I j I I i d I _ > _ » _ z I m > 2 a � > § « j % m » \ ® � a I = - m m > \ f } \ \ \ \ 2 wp ° I o r m ® ® r j U / \ { � ) C) § § \ k ° I 3 \ G �« \ /~ » U» ® /> \§ \ a ® § ® / po \ 77 / » k > \ \ $ r \ �� \ 3 � % § Cl) » § co T m / ED \ $ r 0 2 \ N a g \ \ % \ \\ g / \ \ w � / § z / � � 0 • ' 04 Support Category Definitions Website Hosting & Support = Design support from Fingerlakeswebs and Website Hosting services from MyHosting. com WLB Annual Support = Maintenance and support from Williamson Law Book for Town Clerk, Accounting and Human Resources software . B &Z Support= Building and Zoning code regulation software . GIS Support = Engineering and Planning software support . • Microstation • ArcView • Eagle Point CISCO = 27/7 telephone support and equipment replacement for hubs and switches for Town Hall and Public Works networks . Copiers= Lease agreements for copiers at Town Hall and Public Works . Court Software Support = Annual maintenance and support for Town Court Clerk software . Employee Education = On -line information technology classes from TC3 for Network/Record Specialist . Firewall Support = 24/7 telephone support and equipment replacement for Town Hall and Public Works routers . Highway Helper = Annual maintenance and support for Highway Department software . HR Software Support = Annual maintenance and support for Human Resources software . Internet Access = Town Hall ' s DSL internet access through Clarity Connect and Public Works high speed cable access through Time Warner Cable . Maintenance and Repairs = Reserve for unanticipated repair costs to information technology . Network Admin = Anticipated upgrades to networks . Network Software = Annual maintenance and support for software which manages Town Hall and Public Works networks . Pitney Bowes = Lease for postage meter. SDG Annual Maint = Maintenance and upgrades for Town Hall ' s integrated database application . Tools & Supplies = Reserve for unanticipated cost to purchase tools and supplies for Town Hall and Public Works networks . r TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF SEPTEMBER 2003 ' MONTH YEAR TO DATE Tl' P PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SIN( AMILY 2003 0 0 20 376139818 RES ' ES 2002 1 175,000 14 2, 127,000 2003 0 0 4 820,000 TWO FAMILY RESIDENCES 2002 2 2507000 7 0857000 2003 3 59,213 17 3757799 RENOVATIONS 2002 1 150 12 131 ,984 2003 1 51000 4 119,500 CONVERSIONS OF USE 2002 1 407000 5 829329 2003 4 235 ,000 12 4147457 ADDITIONS TO FOOTPRINT 2002 3 235,647 16 7877784 I Rebuild 4 unit fire damaged home 125 ,000 1 Convert 2 spaces to ADA units at College Circle 98,960 2003 2 2237960 2 223 ,960 MULTIPLE RESIDENCES 2002 1 171107000 35 16,0917890 1 CMC walking path 44,000 1 CMC renovate 3rd & 4th floors 270009000 1 Cingular Wireless cellular communications installation 60,000 2003 3 21104,000 9 5 ,850,000 BUSINESS 2002 10 0 9 1 ,7871800 2003 0 0 1 2,500 AG TURAL 2002 0 0 0 0 2003 0 0 0 0 IND IAL 2002 0 0 0 0 I IC press box 70,000 1 CU change fire door at East Hill Plaza 1 ,500 2003 2 71 ,500 14 878,000 EDUCATIONAL 2002 2 5017500 11 4,868,888 I Reroof 1 /2 of existing house 59595 1 Detached garage 12,000 1 Rear deck addition for hot tub 193545 1 Repair main barn 32,300 1 Repair tobacco barn 8_ MISCELLANEOUS 2003 5 779890 36 332,386 CONSTRUCTION 2002 13 36,900 28 21398,845 TOTAL NUMBER OF 2003 120 21776,563 119 12,6301420 PERMITS ISSUED 2002 14 29349, 197 137 29,661 ,520 TOTAL FEES 2003 120 27870 119 19,065 RECEIVED 2002 14 3,595 137 38,535 Date Prepared : October 1 , 2003 Dam L. Holford Buil oning Department Secretary t September 2003 , Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 33 , 1 . 190 Seven Mile Drive - new three bedroom modular home. 2. 10 Lagrand Court - 24' x 36' pole barn. 3 . 1014 East Shore Drive - reconstruction of single-family home. 4. 116 Summerhill Plaza - 7 unit multiple dwelling with attached garages - temporary. 5 . 222 Summerhill Drive - playground structure. 6. 1408 Trumansburg Road - cider processing room. 7. 105 Indian Creek Road - 8' x 18' room addition . 8 . 136 Forest Home Drive - existing two-family home. 9. 107 Rich Road - add second story to existing single-family home - temporary. 10. 1020 East Shore Drive - demolish wall to create one bedroom from two existing bedrooms. 11 . 171 Seven Mile Drive - new exterior deck addition. 12. 159 Ridgecrest Road - new inground pool. 13 . 2 Dove Drive - 10' x 24' accessory building. 14. 1048 Danby Road - existing two-family home. 15 . 1070 Danby Road (Italian Carry Out) - retail food store/take out - temporary. 16. Danby Road (IC) - Connector Road. 17 . 101 Harris B. Dates Drive (CMC) - renovations phase 1 and phase 11 ambulatory. 18. Danby Road (IC) - gas meter house. 19. 201 Cypress Court (Linderman Creek phase 11) - new community building and office - final certificate. 20. 202 Cypress Court (Linderman Creek phase 11) - new 8 unit multiple dwelling - final certificate. 21 . 203 Cypress Court (Linderman Creek phase 11) - new 8 unit multiple dwelling - final certificate. 22 . 204 Cypress Court (Linderman Creek phase 11) - new 8 unit multiple dwelling - final certificate. 23 . 205 Cypress Court (Linderman Creek phase In - new 8 unit multiple dwelling - final certificate. 24 . 206 Cypress Court (Linderman Creek phase 11) - new 8 unit multiple dwelling - final certificate. 25 . 214 Cypress Court (Linderman Creek phase 11) - new 8 unit multiple dwelling - final certificate. 26. 216 Cypress Court (Linderman Creek phase 11) - new 8 unit multiple dwelling - final certificate. 27 . 218 Cypress Court (Linderman Creek phase 11) - new 8 unit multiple dwelling - final certificate. 28. 220 Cypress Court (Linderman Creek phase 11) - new 8 unit multiple dwelling - final certificate. 29. 311 St. Catherine Circle - new exterior deck addition. 30. 218 King Road East - convert garage into recreation room. 31 . 11 John Street - single-family home with attached garage - final certificate. 32 . 142 Simsbury Drive - remodel basement. 33 . 109 Summerhill Plaza - new 7 unit multiple dwelling - temporary. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2003 - 177 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2002 - 142 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 2 1 . 891 Taughannock Boulevard - building code - no violation found. 2 . 220 Tareyton Drive - building code - no violation found. From August 2003 : I . 1452 Hanshaw Road - building without permit - permit issued - abated. 2. 264 Coddington Road - building code - abated. 3 . 206 Sapsucker Woods Road - building code - abated. 4 . 106 Christopher Circle - building code - no violation found. 5 . 1452 Hanshaw Road - illegal apartment - abated. 6. 158 Kendall Avenue - building code - no violation found . September 2003, Page 3 n May 2003 : 03 Bostwick Road - 611 - pending. December 2000 : I . 172 Calkins Road - property maintenance - (partially abated) - limited timeframe agreed to for complete abatement. From Mav 1995 : 1 . 1 152 Danby Road - zoning and building code - legal action pending - Building Permit applied for corrections. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2003 - 33 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2002 - 29 TOTAL FIELD VISITS THIS MONTH - 82 Uniform Building Code - 54 Local Law and Zoning Inspections - 17 Fire Safety - 7 (3 apartment buildings [ 12 units], 2 businesses, 1 church, I nursing home) Fire Safety Reinspections - 0 Fire/Emergency Occurrences - 1 (residential storage building) Fire Occurrence Reinspections - 3 TOTAL FIELD VISITS YEAR TO DATE, 2003 - 748 TOTAL FIELD VISITS YEAR TO DATE, 2002 - 732 TOTAL SIGN PERMITS THIS MONTH (Paleontological Research Institute) - 1 TOTAL SIGN PERMITS YEAR TO DATE, 2003 - 4 AL SIGN PERMITS YEAR TO DATE, 2002 - 4 ZONING BOARD OF APPEALS 1 MEETING, 6 CASES, AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY , SEPTEMBER 1 .5, 2003 7 : 00 P. M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, September 15 , 2003 , in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, NY, COMMENCING AT 7 :00 P . M . , on the following matters : APPEAL of Town of Ithaca, Appellant, requesting variances from the requirements of Article ill I , Section 7 of the Town of Ithaca Zoning Ordinance, to be permitted to construct a public utility building with a 'front yard building Granted setback of 12 feet (25 foot setback required) and a side yard setback of 7 . 5 feet ( 10 foot setback required) at 202 Stone Quarry Road, Town of Ithaca Tax Parcel No. 40-3 - 14 .2 , Residence District R-9 . Said variance requests are necessary due to the required placement of the building. APPEAL of Bonnie Howell, Appellant, Jim Wavle, Crown Construction, Agent, requesting a variance from the requirements of Article IV, Section 14 of the Town of Ithaca Zoning Ordinance, to be permitted to maintain portions Granted of an existing single-family residence with a side yard building setback of 12 + feet ( 15 foot setback required) at 883 Taughannock Boulevard, Town of Ithaca Tax Parcel No . 25 -2- 18, Residence District R- 15 . The appellant also plans on constructing a new outside wood deck with the 12-foot setback being maintained. APPEAL of College Circle Apartments, Owner, Michael O ' Shea, Agent, requesting a variance from Section 3 .02- 16 Granted of the Town of Ithaca Sign Law, to be permitted to construct and place a 54 square foot property identification sign (24 square foot limit) at the College Circle and Danby Road, Town of Ithaca Tax Parcel No. 43 - 1 -2 .2, Multiple Residence District. APPEAL of Cayuga Medical Center, Owner, Lawrence Hoffmann, Agent, requesting a special approval under Article Granted V, Section 18 of the Town of Ithaca Zoning Ordinance, to construct an addition to the Medical Center, for use with Radiation Oncology, located at 101 Harris B . Dates Drive, Town of Ithaca Tax Parcel No. 24-3-2 . 1 , Residence District R-30. A variance from Article V, Section 18 . 10 is also being requested to permit a building height of 48 + feet (36 foot height limitation) . APPEAL of Jim Merod, Appellant, requesting a variance from the requirements of Article IV, , Section 11 .6 of the Granted Town of Ithaca Zoning Ordinance, to be permitted to construct a residential building with a height of 43 ± feet (36 foot height limitation) at 17 John Street, Town of Ithaca Tax Parcel No. 56-3 - 13 .22, Residence District R- 15 . APPEAL of Scott Flatt, Appellant, requesting variances from the requirements of Article IV, Section 16 of the Town Adjourned of Ithaca Zoning Ordinance, to be permitted to create, by subdivision, a parcel of land with road frontage of 27 ± feet (60 foot frontage required) and 27 feet at the maximum front yard setback ( 100 foot width required) at 1020 Hanshaw Road, Town of Ithaca Tax Parcel No. 71 - 1 -66 .2, Residence District R- 15 . Furthermore, a request for a variance from the requirements of Section 11 . 2 is being made to create a two-family home with each dwelling unit having an equal floor area. Said Zoning Board of Appeals will at said time, 7 : 00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : September 5 , 2003 Published: September 8 , 2003 O C n p r c c c 3 D A D r r 00 �r C l�7 C o w 3 v_ � 3 � CN 14 Z n o o O o 0 0 0 0 0 0 �' C7 0 0 a w � Q, > z a z 5:) t Cj C1 mv O N lT Q+ 0 z o 0 0 0 0 0 0 0 0 0 G 0 C> 00 00 0o Oo 00 00 00 00 0 G H A Z Z N O O O O 00 O O C� u o O J. 1� O J O O O O O O O �o 00 W U O - > - > (2N Nil C�7 •A O N C r^ n O O O U O U O O U V/ O O O O O O o O O O O u O U rn MV tT - o 1 Z Z l'J W N W U J U N U N U Z .7 O O 00 O O 00 O 00 00 00 N U � n O 00 { �± N U O U J A J U A O cr J J O U U U O O U O "C G U two, U O O O O O O O O o :J '^ O O O O O O O O O O C o O U O U O O O O O O O O O U% O y O O O O O O O O O O 7_ Z N 00 O� N O O O O O O O O O O 00 o w j W o 0o A N w U U A A A N N D O W O A N J �o 00 U O J O O O U U U J U U U U A r p f DD O O O O O O U O U O A w U; J O O O O O O O O O O b 00 Regular Meeting of the Ithaca Town Board Thursday, October 2 , 2003 Human Resources Report for September 2003 Personnel Committee : The committee did not meet in September. Attached are the draft minutes from the August meeting . Connie has been working on pulling together a synopsis of the benefit information from the Salary and Benefit survey that we sent out this past summer. Safety Committee : Attached are the draft minutes from the September meeting and an agenda for the October meeting . Wellness Program : I have begun the preliminary work on the wellness fair that is typically held in November. Blue Cross Blue Shield has notified me that they will not be offering flu shots this year. We will be looking into other vendors for that service . Training and Organizational Development : I have participated for the past several years with a group called the Professional Development Consortium ( PDC ) , which is comprised of those responsible for the training and OD for the County, City, Ithaca College , TC3 and have recently added Cornell University. PDC jointly arranges for different trainings for the employees as a means of providing affordable customized programs . The latest program that we have developed is a Leadership Program . The first pilot of this program was held in September. The representatives that are partaking in this program from the Town are Cathy Valentino and Mary Russell . Some of the other participants in this pilot program are Tim Joseph , Steve Whicher, Ed Marx , Alan Cohen , 2 representatives from Cornell University , Ithaca College and TC3 . The program is designed for leaders in organizations to join and discuss Harvard Business Review cases . This gives the participants the opportunity to discuss other ways of handling different kinds of situations . The emphasis of the program is to gain perspective from others experience and to build a network of leaders . The PDC is starting the ground for a second launch of this program that would be offered to Department Heads in each of our organizations . Defensive Driving Six Hour Course Defensive Driving Course has been scheduled for October 24th . The Town provides this training every three years to all staff that drives a town vehicle . Other employees are offer the course but are required to pay 50 % of the cost of the course . Disability Insurance : Gail Kroll went out on a medical disability in August and returned to work on a part time basis September 22nd Page 1 of 6 Workers ' Compensation : There were no claims filed in September. Commercial Insurance : The Request for Proposals has gone out to Ithaca Insurance companies . At the present time I have heard back only from one other company besides Ithaca Agency. Proposals are due into me by the end of November for presentation to the Board in December. Personnel — Civil Service : Highway Seasonal : In September two temporary highway laborer started . They will be continuing through brush and weed pick up in November. September 26th is the last day of one of the temporary laborers that worked this summer. Typically we hire four temporary laborers for the year, but this year we had some college stud, ents that were not able to work the full weeks . Therefore there was enough funding left over to be able to hire two temporary laborers to help with the brush and leaf pickups Student Employment : The student that started with us from the Youth Employment Services has been unavailable in September do to Volleyball . As there was additional funding available we hired a laborer for town hall on a temporary basis to fill in . This person is an Ithaca High School student . Sarah Lampsky will be filling in times when Courtney from Y . E . S . is unavailable . The reason for needing a student in the afternoon is because Stanley' s position has been modified . Stanley started September 2nd working with Joe Hulbert , Maintenance Worker, on different maintenance projects for the Town . This has been a great opportunity for Stan to learn a great deal and have some , value added to his position with the town . Currently Stanley is covering one of the morning shifts as a crossing guard on Warren Road . I have been in contact with Dewitt School in hopes of hiring someone who already works for the school district to cover the shifts . The Town is not required to have a crossing guard for the middle school , but the school requested a guard several years ago because of the volume of traffic on that road . Grant Employment : Tee-Ann , Cindy , Betty and I interviewed 5 candidates for the records management grant , which the Town was awarded . The candidate that we felt would do the best job was Paul Semo . Paul will be starting October list and will be working a 25 to 30 hour week schedule until the project is completed . The grant project has to be completed by June 30 , 2004 . Submitted By : Judith C . Drake , PHR , Human Resources Manager Page 2 of 6 Town of Ithaca Personnel Committee Meeting August 6 , 2003 1 : 30pm Members Present: Supervisor Catherine Valentino ; Don Ten Kate , Working Supervisor; Cindy Vicedomini , Court Clerk; Dani Holford , Senior Typist Absent: Councilman Bill Lesser; Larry Salmi , Heavy Equipment Operator Support Staff: Judith C . Drake , Human Resources Manager Others Attending : Paul Tunison and Larry Parlett , SCLIWC Call to order: 1 : 35 p . m . Agenda Item #2 • Review Minutes of May 14 , 2003 meeting : Approved as read . Agenda Item #3 : Persons to be Heard : None . _Agenda Item #4 • Update on 2004 Wage Scale : Judy Drake distributed (see attached ) the proposed salary scale (Town Ithaca ) for 2004 . Town Hall and the Highway employees have already had meetings to go through how the proposed 2004 increase will work . The increase for 2004 is basically set up in 3 steps : Step 1 - $0 . 65/hr increase for all job classifications Step 2 - there are 27 pays in 2004 vs . 26 pays Step 3 — is looking forward into the 2005 budgeting — what is being recommended to the Town Board is for the 2005 increases be based on the employee' s annual pay not the hourly rate . For example , classification O — 2003 hourly wage is $ 20 . 85/hr + $ 0 . 65 ( step 1 ) _ $21 . 50 x 27 pays (Step 2 for 2004 only) _ $46 ,440 . Normally , an increase would be based on the hourly rate , but for 2005 we are proposing to take the annual of $46 ,440 / 26 ( normal # of pays per year) _ $ 22 . 33/hr. The intent of basing the 2005 raises on the annual vs . hourly is so that employee ' s annual would not decrease from 2004 to 2005 because of going back to the 26 pays . A resolution will also be going to the Town Board to pay salaried employees a 27th pay instead of taking their salary and dividing it by 27 . Page 5 of 6 Cathy Valentino said that the increases for 2005 will probably be lower then the employee ' s are use to getting in the past due to the way the increase is working in 2004 . Agenda Item #5 : Update on Deferred Compensation : Under the Deferred Compensation Plan every 5 years we have to send out for bids for new administrative companies . Judy did that . Four companies called for bid specs . We received 2 proposals from the RFP . The , proposals were from NYS Deferred Compensation and our current provider, Nationwide Retirement Solutions . Nationwide Retirement Solutions will continue to be our provider. Agenda #6 : Discuss Results of Salary/Benefit Survey : Judy distributed ( see attached ) the results of the salary portion ( plus health insurance ) of the survey . She explained that it is very difficult to get a 100 % match for the various positions . This should be used as a guidei only . The raises and the health insurance are definitely the 2 things to keep an ,eye on . A few highlights : the average raise percentage was 3 . 3 for 2003 and the average health insurance percentage ( employee paid ) was 10 % - most common was 0 % . The average shift differential was $ 0 . 73 Agenda #7 : Discuss Long Term Care Insurance . Tabled for Judy to gather and review more information from M'edAmerica and MetLife . Agenda #8 : Others : None . Adjourned : 2 : 20pm Page 6of6 DRAFT DRAFT Town of Ithaca Safety Committee Minutes , Friday, September 12 , 2003 Present: Fred Noteboom , Dave Boyes , Tim Eighmey , Judy Drake , Kristie Rice , Creig Hebdon The meeting began at : 1 : 30 pm 1 . MINUTES : June 6 , 2003 minutes approved . 2 . REVIEW OF ACCIDENTS : The committee discussed the one claim that occurred over the summer. The claim did not result in any loss time . The case involved an employee getting dirt in the eye . It was discussed that " Eye Wash Procedures" will be addressed during the basic safety training this winter. 3 . REVIEW PESH INSPECTION : See attached Notice of Violation and Order to Comply with remarks to how they were remedied or going to be . Fred went through each Citation to update the group on the status of the order to comply . Most of the citations were easily fixable or the item was replaced with a new one . As of yet we have not been re- inspected . 4. UPDATE ON INTERSECTIONS : Creig updated the group that he has not had the chance this summer to work on the project . Once the water project is in the swing and the mapping project is completed he and the interns will have more time to work on this project . Were it was left is that Creig with the help of the interns would survey the intersections and create a map that showed the ROW areas . 50 UPDATE ON STATUS OF INVENTORY OF FIRST AID KITS IN VEHICLES : Tim and Dave updated the group that they have been out in the field all summer and have not had the time to dedicate to this project . Work to be done on updating the material in the first aid kits will be done this fall . 6 . UPDATE ON STATUS OF OTHER ITEMS . a . Radios : Creig asked for an update on the status of radios for the vehicles . Currently the Engineering Van does not have a mobile radio . Fred has gotten approval through the Capital Projects committee to update our receiver and locate it on one of the Town ' s water tanks versus Page 3 of 6 e DRAFT DRAFT renting space from another provider. This would also be to replace some of our current radios . b . Drug and alcohol testing for non -CDL drivers . Judy explained that we would be able to have employees go through the drug and alcohol testing the same as the CDL drivers with the contract with Gregory and Howe . They would not be included in the random call part of the program . There are different forms and the billing would be separated . The cost is currently $ 55 a test . The group discussed the fact that there would be around 20 employees that could be tested . The issue is that this on a random basis this would cause difficulties . By whom and when people would be chosen to be tested . Having such a small number they could be chosen more often than the CDL employees . The group ' s recommendation was to add a policy that would have all employees go through a pre-employment test and physical . Random testing would be done when there is a suspect of abuse , after any lost time accident or vehicle accident . Judy is to review other policies and review the CDL requirements . Judy will also check with the Court Clerks as to what if a CDL driver is pulled over on their own time and in their own car . c . Time of meetings : The time of the meetings was discussed . It was suggested and approved to start the meetings at 7 : 30 am versus 8 : 00 am . Meeting adjourned at : 3 : 00 pm . Page 4 of 6 SALES TAX REVENUE ESTIMATED FOR 2004 TOWN OF ITHACA ESTIMATED SALES TAX DISTRIBUTION FOR 2004 ALLOCATION OF SALES TAX REVENUE COUNTY COUNTY 3 % 12 , 961 , 925 COUNTY 1 % 6 ,4161046 TOTALS 19 ,3771971 56 .20% CITY OF ITHACA CITY 1 . 5% 51625 , 608 CITY 1 % 836 , 152 TOTAL 614619760 20 .60 % SURROUNDING MUNICIPALITIES TOWN / VILLAGE 3% 714805278 TOWN / VILLAGE 1 % 1 ,111 ,817 TOTAL 8 ,592 ,095 23 .20% TOTAL RECEIPTS 34 ,431 ,826 100% Page 2 TOWN OF ITHACA 2004 BUDGET ESTIMATE FOR SALES TAX REVENUE MUNICIPALITY YTD % 2004 2002 ALLOCATED ESTIMATED CREDITS DISTRIBUTION CAROLINE 443 , 573 . 00 0 .051625709 451 ,476 DANBY 458 , 359 .00 0 . 053346594 466 , 525 GROTON 456 , 011 . 00 0 . 053073319 464 , 135 NEWFIELD 77 , 861 .00 0 . 009061934 79 , 248 ULYSSES 356 , 000 .00 0 .041433434 362 , 342 CASH DRYDEN 17706 ,460 . 00 0 . 198608139 11736 ,862 ITHACA 21282 , 648 . 00 0 . 265668385 21323 , 315 GROTON 50 , 668 .00 0 . 005897048 51 , 571 LANSING 11082 , 867 .00 0 . 126030613 11102 , 159 ENFIELD 513 , 539 .00 0 .059768776 522 , 688 ULYSSES 130 ,863 .00 0 . 015230628 1331194 VILL DRYDEN 279 , 253 .00 0 . 015230628 133 , 194 VILL FREEVILLE 76 , 977 . 00 0 . 008959049 78 , 348 VILL GROTON 376 , 504 . 00 0 . 043819813 383 ,212 VILL LANSING 520 , 855 . 00 0 . 060620256 530 , 134 VILL T-BURG 2407993 . 00 0 . 028048223 245 , 286 VILL CAYUGA HGTS 553 , 018 .00 0 . 064363581 562 , 870 TOTAL 81592 , 095 . 00 81745 , 168 ESTIMATE FOR 2004 BUDGET ESTIMATED TOWN DISTRIBUTION $ 21323 , 315 LESS : TOWN 'S SHARE OF NYS ADJ TOWN/VILLAGE SHARE _ ESTIMATED SALES TAX REVENUE $ 21323 , 315 Page 3 HISTORICAL ALLOCATION 2003 BUDGET GENERAL FUND $ 335 , 972 .00 16 .09% GENERAL PART TOWN FUND 358 ,643 . 00 17 . 17% HIGHWAY FUND 11394 , 065 . 00 66 . 74% TOTAL $ 2 , 088 ,680 . 00 100 .00% ALLOCATION FOR 2004 GENERAL FUND $ 354 , 945 .08 16 .09% GENERAL PART TOWN FUND $ 378 , 769 . 86 17 . 17 % HIGHWAY FUND $ 11472 , 283 . 07 66 . 74 % TOTAL $ 2 ,205 , 998 . 00 100 .00% PROJECTED BUDGETED SALES TAX REVENUE OVER 2003 2003 $ 2 , 3231315 2004 $ (21088 , 680 ) $ 234 ,635 11 .23 % BUDGET REDUCTION $ 117 , 317 . 50 ADJUSTED SALES TAX ESTIMATE $ 2 ,205,998 Page 4 r TOWN OF ITHACA 2003 / 2002 COMPARATIVE REPORT OF SALES TAX REVENUE 1 ST QUARTER ACTUAL RECEIPT TOWN INCREASE SHARE ( DECREASE) 2003 $ 5583358 .47 2002 553 , 361 .00 - NET INCREASE $ 4;997 47 2ND QUARTER ACTUAL RECEIPT TOWN INCREASE SHARE ( DECREASE) 2003 $ 579 ,447 . 01 2002 532 , 800 .97 NET.- INCREASE ESTIMATED SALES TAX REVENUE FOR 2003 TOWN INCREASE SHARE ( DECREASE) ACTUAL 1ST & 2ND QTRS $ 11137 , 805 ESTIMATED 3RD QTR - 4 % INCREASE 6021625 ESTIMATED 4TH QTR - 4 % INCREASE 604 , 032 TOTAL ESTIMATED REVENUE $ 2 ,344 ,462 TOTAL BUDGETED REVENUE $ 210889680 INCREASE IN , EXCESS OF - BUDGET $ ',, , „ 255,782 1:11%.) f o ly 0 F I T�9C TOWN OF ITHACA PLANNING DEPARTMENT i8 2i- 215 NORTH TIOGA STREET, ITHACA, N . Y . 14850 Jonathan Kanter, A.I .C.P. (607) 273-1747 Director of Planning FAX (607) 273-1704 Planning Director ' s Report for October 2 , 2003 Town Board Meetin ;? DEVELOPMENT REVIEW September 2 , 2003 Meeting : Williams Subdivision Setback Waiver, 114 Woolf Lane : The Planning Board granted a waiver of Section 32 , Paragraph 6 , of the Town of Ithaca Subdivision Regulations , and a waiver from the final plans for the Westwood Hills Residential Subdivision showing the typical cluster layout, which requires a thirty foot minimum distance for the front yard, to permit the existing house to remain 2 . 2 feet within the front yard setback at 114 Woolf Lane , Town of Ithaca Tax Parcel No . 23 - 1 - 11 . 123 , Residence District R- 15 . Christopher Williams, Owner; Roger D . Williams, Applicant. Flatt Two-Lot Subdivision , 1020 Hanshaw Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 2 -lot subdivision located at 1020 Hanshaw Road , Town of Ithaca Tax Parcel No . 71 - 1 - 66 . 2 , Residence District R- 15 . The proposal involves subdivision approval to match the existing lines for the 1 . 7 +/- acre parcel (labeled "C") which was subdivided without the Town of Ithaca approvals . Sheri Johnson Henry, Owner; Scott W. Flatt, Applicant . Cayuga Medical Center/PRI Bus Stop and Path , 101 Harris B. Dates Drive and 1259 Trumansburg Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed bus shelter, lighting and 8 - foot wide pedestrian path located between the Cayuga Medical Center at 101 Harris B . Dates Drive and the Paleontological Research Institution at 1259 Trumansburg Road, Town of Ithaca Tax Parcel No . ' s 24- 3 -2 . 1 and 24- 3 - 3 . 1 , Residence District R- 30 . Cayuga Medical Center at Ithaca and the Paleontological Research Institution, Owners ; Trowbridge & Wolf Landscape Architects, Applicant . Cayuga Medical Center Radiology Oncology Addition , 101 Harris B. Dates Drive : The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed three story, 9 , 975 +/- square foot addition to the north side of the existing Cayuga Medical Center for Radiation Oncology services, located at 101 Harris B . Dates Drive , Town of Ithaca Tax Parcel No . 24- 3 -2 . 1 , Residence District R-30 . Cayuga Medical Center at Ithaca, Owner; HOLT Architects , P . C . , Applicant , Country Club of Ithaca Renovations and Additions, 189 Pleasant Grove Road : The Planning Board granted Final Site Plan Approval for the proposed renovations and additions to the Country Club of Ithaca located at 189 Pleasant Grove Road, Town of Ithaca Tax Parcel No . ' s 68 - 1 - 1 . 2 and 71 - 7 - 1 and Village of Cayuga Heights Tax Parcel No . 10- 5 - 5 , Residence District R-30 . The project �T�wnof thaca �t�an�ny at�g Dzre�tor � ePort ; ,,, ED�tab�r' 7, f?3TownBriairI�Mee cng�,�� ' := includes a 9 , 500 +/- square foot addition to the clubhouse, a 600 +/- square foot addition to the poolhouse , adding 37 parking spaces , new stormwater facilities, and changes to the walkways and landscaping . The project is located in both the Town of Ithaca and the Village of Cayuga Heights . Country Club of Ithaca, Owner; Schopfer Architects LLP , Applicants , Robert J . Seigart, Agent. Recommendation to ZBA Regarding Sign Variance at College Circle Apartments, Danby Road : The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance to allow a 54 square foot sign at the entrance to the College Circle Apartments on Danby Road , Town of Ithaca Tax Parcel No . 43 - 1 -2 . 2 , Multiple Residence . College Circle Associates, LLC / South Hill Land Associates , LLC , Owner; QPK Design, Applicant; Michael P . O ' Shea, Agent . Ithaca College/College Circle Apartments Parking Expansion, 953 & 1033 Daanby Road : The Planning Board considered Preliminary and Final Site Plan Approval for the proposed construction of a 118 -space parking lot for the College Circle Apartments with additional walkway connections, new landscaping and lighting, and modifications to the storm water facilities . The parking lot is proposed to be located at the southern end of campus between the existing soccer field and the College Circle Apartments , Town of Ithaca Tax Parcel No . ' s 42 - 1 - 13 . 2 , 43 - 1 -2 . 2 , and 43 - 1 -2 . 3 , Residence District R- 15 and Multiple Residence . Ithaca College and College Circle Associates, LLC / South Hill Land Associates , LLC , Owners ; QPK Design, Applicant; David A . Harding, Agent . The Planning Board postponed a decision on this proposal until the September 16th meeting . September 16 , 2003 Meeting : Ithaca College/College Circle Apartments Parking Expansion , 953 & 1033 Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed construction of a revised 107 +/- space parking lot for the College Circle Apartments with additional walkway connections , new landscaping and lighting , and modifications to the storm water facilities . The parking lot is proposed to be located at the southern end of campus between the existing soccer field and the College Circle Apartments , Town of Ithaca Tax Parcel No . ' s 42 - 1 - 13 . 2 , 43 - 1 -2 . 2 , and 43 - 1 - 2 . 3 , Residence District R- 15 and Multiple Residence . Ithaca College and College ; Circle Associates , LLC / South Hill Land Associates , LLC , Owners ; QPK Design , Applicant; David A. Harding, Agent . This was carried over from the September 2nd meeting . Town of Ithaca Pump Station Two-Lot Subdivision , Coy Glen Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located on Coy Glen Road approximately 600 feet north of Glenside Road, Town of Ithaca Tax Parcel No , 30- 1 - 1 , Residence District R- 15 . The proposal is to subdivide off a 0 . 9 +/- acre :1p arcel from the 44 +/- acre parcel to be used by the Town of Ithaca for a new water pump station. Corners Community Center, Owner; Town of Ithaca, Applicant. Distribution and Preliminary Discussion Regarding Draft GEIS for Proposed Town of Ithaca Zoning Revisions : The Draft Generic Environmental Impact Statement (GEIS ) for the proposed Zoning Revisions was distributed to Planning Board members, and a brief discussion was held . The October 7t" Planning Board agenda will include consideration of comments regarding the Draft GEIS as a follow up to the affirmative recommendation regarding the proposed Zoning Revisions issued by the Planning Board on April 1 , 2003 . 2 � Tr��unzolthac��l ni�Dlre� or��sepc�rt z .t fOe o er 2� 2t}!73 0� n hoar wee ing �� CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month . SEQR Reviews for Zoning Board : Five additional SEQR reviews for the Zoning Board were done since the September report : ( 1 ) front and side yard setback variances for a public utility building, 202 Stone Quarry Road, Residence District R-9 , Town of Ithaca Appellant ; (2) sign variance to install a 54 square foot sign (24 square foot maximum permitted) at College Circle Apartments, Danby Road , MR Multiple Residence District, College Circle Apartments/Ithaca College , Appellants ; (3 ) special approval and height variance to construct an addition to the Cayuga Medical Center for a Radiology Oncology unit, 101 Harris B . Dates Drive , R- 30 Residence District, Cayuga Medical Center, Owner, Lawrence Hoffman , HOLT Architects , Agent ; (4) height variance to construct a residential building with a height of 43 +/- feet ( 36 feet permitted) , 17 John Street, R- 15 Residence District, Jim Merod, Appellant; and (5 ) variances to permit the subdivision of a parcel of land with inadequate road frontage, width at setback line, and to permit a two- family home with each dwelling unit having an equal floor area, 1020 Hanshaw Road, R- 15 Residence District, Scott Flatt, Appellant. Codes and Ordinances Committee : The Committee met on September 17 , 2003 to discuss the Draft Generic Environmental Impact Statement for the Zoning Revisions , and possible revisions to the local law establishing fees . In regard to the Zoning Revisions, it was agreed in concept to add a "grand-fathering" provision that would allow a second dwelling unit on undersized lots that would become non-conforming because of the proposed Zoning Revisions (and the large number of lots that would become non-conforming, e . g . , in the Agricultural Zone) . The next meeting is tentatively scheduled for October 15 , 2003 at 2 : 00 p . m . Transportation Committee : The Committee met on September 18 , 2003 . Agenda items included an update on the speed and volume data analysis being prepared by Nicole Tedesco, Planning Intern ; discussion of the Sheriff' s patrol and enforcement program in selected areas of the Town and a plan for additional patrols this fall ; and continued discussion regarding the Transportation Plan that will be prepared by the Committee over the next two years and what work might best be done by consultants . The next meeting is scheduled for Thursday, October 30 , 2003 . Conservation Board : The Board met on September 4 , 2003 . Agenda items included an Environmental Review Committee report regarding the Ithaca College/College Circle Parking Lot Expansion project, an update on viewshed work , attendance at the NYSACC Conference on the Environment, and early ideas for the spring 2004 newsletter. The next meeting of the Conservation Board is scheduled for Thursday , October 2 , 2003 . ITCTC Long Range Plan Committee : A public meeting was held on Wednesday, September 24 , 2003 at 6 : 30 p . m . at the County Library . This initial meeting focused on an overview of the Long Range Plan update process and revised goal and objective statements that have been drafted by the Ithaca-Tompkins County Transportation Council (ITCTC) . ITCTC Planning Committee : The ITCTC Planning Committee met on September 16 , 2003 . Agenda items included a TIP amendment for the Triphammer Road project in the Village of Lansing to expand the project to include improvements on the northern approach to the bridge over 3 �'a n �'fltha a �lanrrng�llrrecta�i�sRe art- 5 Octaber�2 2f103" ©ivn��o`arcllVfee rn Route 13 (e . g . , turning lanes to allow better flow of vehicles turning into the Mall); an update on the 2025 Long Range Transportation Plan (see above) , and a report on the proposed Taughannock Boulevard Extension by the City of Ithaca (part of the Six Point Traffic Plan recommended improvements) . The next meeting of the ITCTC Planning Committee is scheduled for November 18 , 2003 . [The Policy Committee meets on October 14, 2003 . ] Zoning Revisions : The draft Generic Environmental Impact Statement (GEIS) was accepted as complete at the September 8 , 2003 Town Board meeting, and a public hearing was scheduled for October 2 , 2003 at 7 : 15 p .m . Public comments will be accepted until October 14 , 2003 . A press release and community announcement have been distributed to make this information widely available , and the Town website is being updated to include the Draft GEIS . MOA Planning Coalition : The Planning Coalition met on September 24 , 2003 . Agenda items included an update on the Tompkins County Comprehensive Plan, a presentation of the Town of Dryden Draft Comprehensive Plan, and a report on the Town of Ithaca Draft GEIS for the Zoning Revisions . The next meeting is tentatively scheduled for Wednesday, October 29 , 2003 at 4 : 15 p . m . Fall Newsletter : The newsletter has been completed and is at the printer. It includes the residents transportation survey prepared by the Transportation Committee , and should be mailed out before the end of September. 4 TOWN OF ITHACA REVIEW and ESTIMATE OF FUND BALANCE DESCRIPTION FUND GENERAL PART TOWN HIGHWAY Detail of Fund Balance For The Year Ending 12/31 /02 Reserved Funds Kendall Tax Settlement $ 24 ,109.00 $ - Parks & Open Space 183,842.00 - - Highway Equipment - 207,951 .00 - - 5,662.00 5,662.00 Unreserved Funds 2,007,602.00 258, 152.00 482,070.00 Total Fund Balance Beginning 1 /1103 $ 2,215,553.00 $ 258, 152.00 487,732.00 DEDUCT Money estimated & appropriated to meet 2003 expenses. (379,175.00) (144,879.00) (337,007.00) DEDUCT Monies held in Reserves. (207,951 .00) - (5,662.00) Net Available Fund Balance $ 1 ,628,427.00 $ 113,273.00 $ 145,063.00 ADD: Money returned to fund balance during 2003. - - Unexpended BAN principal & interest budgeted for the Pub Wks Fac 152,833.00 DEDUCT: Money appropriated during 2003 to meet budgeted expense. - - Money appropriated and budgeted for expenses associated with the Pew Bike Trail Project. Appraisal Costs $ ( 1 ,250.00) Real Property Taxes (3,000.00) Land Acquisition (4,001 .00) (8,251 .00) Money appropriated and budgeted for to meet increased funding of the Parks & Open Space Reserve Attributable to 2002 Funding (25,000.00) Money appropriated and budgeted for to meet youth & safety programs, construction costs and some minor expenditures. Cass Park Facility $ (13,710.00) County Youth Programming (5,038.00) Budget Correction for Town Youth Programs (200.00) Boyton Middle School After School Project (2,600.00) Budget Reclass to meet additional Cell Phones (822.91 ) Additional funds need to pay Streeter Const. _ (5,519.80) (27,890.71 ) - - Net Available Fund Balance @ 8/31/03 $ 1 ,720. 118.29 $ 113,273.00 145,063.00 Budgeted 2003 Revenue $ 2,294 ,790.00 542,843.00 1 ,535,365.00 Deduct Unearned Revenues. (70,417.00) - - Add Revenue anticipated to be in excess of budget. 5,192.18 16,679.93 Sales Tax 4th Quarter Excess 250,642.00 Mortgage Tax 167,119.00 Total Net Revenue Earnings to be added to fund balance 2,642, 134.00 548,035. 18 1 ,552,044.93 Budgeted 2003 Expenses (2,580,552.00) (687,722.00) (1 ,872,372.00) Deduct anticipated unexpended money 163,222.00 61 ,814 .00 - Total Net Expenses to be deducted from fund balance (2,417,330.00) (625,908.00) ( 1 ,872,372.00) Projected Fund Balance Ending @ 12131 /03 $ 1 ,944 ,922.29 35 400. 18 (175,264.07) Deduct amounted needed to fund Tentative 2004 Budgeted Expenses (664 ,309.00) (130,371 .00) (419,706.00) Closing of Estimated Appropriated Fund Balance for 2003 379.175.00 144 ,879.00 337,007.00 Net Unreserved Fund Balance Available Beginning 111104 $ 1 ,659,788.29 $ (27,964 .64 ) _L J257 Total 2004 Budgeted Expenses - General Fund $ 2,937,827.00 Total 2004 Budgeted Expenses - General Part Town Fund $ 740,071 .00 Total 2004 Budgeted Expenses - General Part Town Highway Fund $ 2,058,806.00 Total 2004 Budgeted Expenses For All Funds $ 5,736,704.00 Retained & Unexpended Fund Balance @ 20% $ 1 ,147,340.80 Aggregated Net Unreserved Fund Balance Available Beginning 111104 $ 1 ,373,860.58 Amount in excess of 20% retention $ 226,519.78 Page 1 TOWN OF ITHACA REVIEW and ESTIMATE OF FUND BALANCE DESCRIPTION I FUND GENERAL PART TOWN HIGHWAY TOTAL Net Unreserved Fund Balance Available Beginning 1 /1 /04 $ 1 ,6595788 .29 $ (27 ,964 .64) $ (257 ,963.07) $ 113739860 . 58 AMEND THE 2003 BUDGET Take the remaining unearned General Fund Sales Tax reveue and apportion it between the Part Town & Highway Fund (262,080 .07) 27 ,964 .64 234 , 115 .43 - Estimated Fund Balance $ 11397 ,708 .22 $ - $ (23 ,847 .64) $ 19373 ,860.58 AMEND THE 2003 BUDGET Increase the 2003 Sales Tax Revenue for each fund respectively by apportioning the anticipated excess for the . $ $ 559141 .00 $ 195, 501 .00 $ 250,642.00 4th quarter of 2003 Estimated Fund Blance For The Year Beginning 1 /1 /04 $ 1 ,397,708.22 $ 55 , 141 .00 $ 171 ,653 .36 $ 1 ,6241502 . 58 Page 2 TOWN OF ITHACA REVIEW and ESTIMATE OF FUND BALANCE DESCRIPTION FUND WATER SEWER Detail of Fund Balance For The Year Ending 12/31 /02 Reserved Funds $ - $ Unreserved Funds 371 ,084 . 00 3 ,000 ,315.00 Total Fund Balance Beginning 1 /1 /03 $ 371 ,084 . 00 $ 3 ,000 ,315. 00 DEDUCT Money estimated & appropriated to meet 2003 expenses . DEDUCT Monies held in Reserves . Net Available Fund Balance $ 371 ,084 . 00 $ 31000 ,315 .00 ADD: Money returned to fund balance during 2003. DEDUCT: Money appropriated during 2003 to meet budgeted expense . 2000 & 2002 Sewer Collection Bill From The City (2429274 .00) Sewer Interceptors (661 ,000 .00) Net Available Fund Balance @ 8/31 /03 $ 371 ,084 .00 $ 25097,041 . 00 Budgeted 2003 Revenue $ 37777 ,041 .00 11917,669.00 Deduct Unearned Revenues. (2 , 126 ,000. 00) - Add Revenue anticipated to be in excess of budget. 289,767. 00 - Total Net Revenue Earnings to be added to fund balance 11940,808. 00 1 ,917,669. 00 Budgeted 2003 Expenses (31761 ,341 .00) (2 ,378 ,407 .00) Deduct anticipated unexpended money 21176,577 .00 878 , 167 . 00 Total Net Expenses to be deducted from fund balance ( 1 , 584 ,764 .00) (1 ,500,240.00) Projected Fund Balance Ending @ 12/31 /03 $ 7277128 .00 2 ,514 ,470.00 Deduct amounted needed to fund Tentative 2004 Budgeted Expenses (40,810.00) (94 ,513. 00) Closing of Estimated Appropriated Fund Balance for 2003 Net Unreserved Fund Balance Available Beginning 1 /1 /04 $ 686 ,318.00 $ 21837,386 . 00 Total 2004 Budgeted Expenses $ 210517655.00 $ 119319388.00 Retained & Unexpended Fund Balance @ 20% $ 4109331 .00 $ 386,277.60 Amount in excess of 20% retention $ 82 ,066 .20 $ 2 ,451 , 108.40 Page 1