No preview available
HomeMy WebLinkAboutTB Minutes 2003-07-07 l REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, JULY 75 2003 AT 5 : 30 P . M . 215 NORTH TIOGA STREET, ITHACA, NEW YORK AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Fire Commissioners 4 . 6 : 00 p . m . — Persons to be Heard — Homeowners of Evergreen 5 . 6 : 30 p . m . — Public Hearing regarding Proposed Bostwick Road Water Tank and Transmission Main 6 . SEQR — Proposed Bostwick Road Water Tank and Transmission Main 7 , Consider Adopting Public Interest Order Authorizing Bostwick Road Water Tank and Transmission Main and Authorization to Go to Bid 8 , Consider Authorization to Acquire Tank Property for Bostwick Road Project 9 . 6 : 45 p . m . — Public Hearing regarding Proposed 2003 West Hill Water Tank Improvement Project 10 . SEQR — Proposed 2003 West Hill Water Tank Improvement Project 11 , Consider Adopting Public Interest Order Authorizing 2003 West Hill Water Tank Improvement Project and Authorization to go to Bid 12 , Consider Entering into an Agreement with Eco-Village regarding West Hill Water Tank Site 13 . 7 : 00 p . m . — Public Hearing regarding Proposed 2- Story Office and Work Space Addition to the Southern Cayuga Lake Intermunicipal Water Commission Water Treatment Plant 14 . SEAR — Proposed 2 - Story Office and Work Space Addition to the Southern Cayuga Lake Intermunicipal Water Commission Water Treatment Plant 15 . Consider Adopting Public Interest Order, Authorization to Bond , and Authorization to Sign Amendment to Agreement 16 . Consider Approval of 2003-2008 Capital Improvement Plan 17 . Consider Approval of Hazard Mitigation Agreement 18 . Discussion of Budgeting for 2004 Community Services 19 . Discussion of Town 's Contractual and Partnership Relationships with the City of Ithaca 20 , Consider Notice Of Completion And Authorization To Close Capital Project — Burns Road Water Line 21 . Consider Declaration of Obsolete and Surplus Computer Equipment 22 , Distribute Independent Auditors Report for Year Ending 12/31 /2002 23 , Consider Authorization to Hire Sciarabba Walker LLC to Perform Financial Audit of Town Justice Court 24 , Consider Authorization to Participate in Acquiring Data from U . S . Census Bureau 25 . Consent Agenda a . Town Board Minutes b . Town of Ithaca Warrants C , Bolton Point Warrants d . Appointment of full time Deputy Town Clerk e . Public Works Cleaning Service f . Town Hall Cleaning Service g . Attendance at Justice Court Conference 26 . Report of Town Committees a . Agricultural Land Preservation Advisory Committee b . Capital Planning Committee c . Cayuga Lake Watershed Intermunicipal Organization d . Codes and Ordinances Committee e . Lake Source Data Sharing Committee f . Personnel Committee g . Public Works Committee h . Recreation Partnership i . Records Management Advisory Board j . Safety Committee k . Sewer Joint Subcommittee I . Sewer Contract Committee m . Southern Cayuga Lake Intermunicipal Water Commission n . Special District Benefit Assessment Committee o . Transportation Committee 27 . Report of Town Officials a . Town Clerk b . Highway Superintendent C , Director of Engineering d . Director of Planning e . Director of Building and Zoning f . Human Resource Manager g . Budget Officer h . Network/Records Specialist i . Attorney for the Town of Ithaca 28 . Review of Correspondence a . 6/20/2003 letter from Helen Lang regarding Conservation Board b . 6/ 17/2003 thank you note from Bruce Rich 29 . Consider Executive Session regarding Acquisition of Real Property 30 , Consider Adjournment ADDITIONAL AGENDA ITEM . 1 . Discussion of Amendment to the Codification Contract REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Regular Meeting of the Ithaca Town Board Monday , July 7 , 2003 at 5 : 30 p . m . 215 North Tioga Street, Ithaca , New York THOSE PRESENT : Supervisor Valentino , Councilwoman Russell , Councilwoman Grigorov , Councilman Klein , Councilman Lesser, Councilman Burbank , Councilman Niederkorn STAFF PRESENT : Tee-Ann Hunter, Town Clerk ; Dan Walker , Town Engineer ; Fred Noteboom , Highway Superintendent ; Jonathan Kanter, Director of Planning ; Judy Drake , Human Resources Manager ; Andy Frost , Director of Building and Zoning EXCUSED : Al Carvill , Budget Officer OTHERS PRESENT : John Barney , Attorney for the Town ; Marty Moses , American Cancer Association Relay for Life ; Lauren Bishop , Ithaca Journal ; Sally Baher , 4 Evergreen Lane ; Brian Wilbur, Ithaca Fire Department Chief; Fay Gougakis , 406 Utica Street ; Jody Boronkay , 3 Evergreen Lane ; Sandra Gittelman , 109 Tudor Lane ; Larry and Louise Sallinger, 14 Peachtree Lane ; Marcie Finlay , 154 Bundy Road Call to Order Supervisor Valentino called the meeting to order at 5 : 30 p . m . and led the assemblage in the Pledge of Allegiance . Agenda Item No . 4 — Report of Fire Commissioners (Attachment # 1 — written report) Robert Romanowski appeared before the Board with the monthly Fire Commission . Report . Adding to his report regarding the vacancy left by retiring Ray Wheaton , Mr. Romanowski told the Board that the decision by the Vacancy Review Committee not to fill the position was appealed . That appeal was denied . As a result , the Fire Chief has an interim reassignment of duties . Mr. Romanowski gave Supervisor Valentino a packet of information containing a . reorganization / reassignment list . Mr. Romanowski further reported that the May was requesting a 5 % budget reduction calling it a "devastating blow" . And , they are talking strenuously about layoffs . The Ithaca Fire Department is shorthanded now by about 10 people . The Town is paying for a level of coverage that will not be maintained and Mr . Romanowski did not see how the Town could "sustain the payments they' re making to the City of Ithaca " . Our meeting is tomorrow night and we ' ll probably start on some preliminary discussions on , but I do have a large number of informational memos for you in the packet . Adding to the " Bunker Program " portion of his report , Mr . Romanowski stated that the Fire Department is struggling trying to maintain the 15 +/- active volunteers . It is becoming harder 1 REGULAR TOWN BOARD MEETING THURSDAY , JULY 77 2003 APPROVED AUGUST 7 , 2003 and harder to find people that are willing . to go through the required training and standby availability . This is not a local problem ; it is " becoming rampant all through the United States" . Mr . Romanowski told the Board that the Commission would be electing their chairman and vice chairman at their next meeting . Mr. Romanowski stated that he ' d been chairman for 5 years and feels it is time for somebody else to take on the duty . He has , however , requested to continue as the liaison between the Commission and the Town of Ithaca . Other Records Management Grant Award (Attachment # 2 — LGRMIF Grant Acceptance Form & cover letter) Supervisor Valentino told the Board the Town had been awarded a $ 14 ,430 grant from the New York State Archives and Records Administration for a records management project involving the Town Justices ' records . Personal Watercraft Legislation Supervisor Valentino reported that the Town of Lansing is considering some watercraft legislation , particularly related to jet skis . Supervisor Valentino has been working with the group , so have some City representatives , Town of Ulysses , four municipalities working on some legislation to control particularly personal watercraft . They are hoping to get a basic law on the books this year. Supervisor Valentino reported receiving 5 or 6 letters asking the Town to do something about the jet skis . She is hopeful the Town of Lansing will do most of the work on the law and the Town can piggy back on to it and send it on to the Codes and Ordinance Committee for review. The group has been working with the sheriff regarding implementing the proposed law . Initially people will get warnings and then , new year, people will begin to get fines . Councilman Burbank asked the thrust of the proposed law . Valentino stated the distance from shore , speed , hours of operation , and restrictions regarding operating by small children . Agenda Item No . 5 — Report of Tompkins County Board of Representatives Tim Joseph appeared before the Board on behalf of the Tompkins County Board of Representatives . Parole and ATI Program Mr . Joseph reported that he is working on an agreement with Parole so that parolees that come to the community can make use of the various ATI programs . The hope is that it will make them more successful in reintegrating . He told the Board he has been to Albany to talk to people in the parole department , the Governor' s office and , the State Senators ' offices . It is looking promising and Mr . Joseph plans to return to Albany on the 16tH 2 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Budget Mr. Joseph reported he had just heard from TCat that they only want "a modest increase" . All of which is perfectly justifiable and is the same thing everybody else wants and the County can ' t afford it . County departments are now in the process of putting together their budget requests . The County Board has told them their target is no increase . It is unclear to Mr. Joseph whether the County can afford a no increase budget without a big tax increase . There are reductions in State support . No increase for the departments means they have to absorb 12 % of payroll . The County has got negotiated contract increases and they've got retirement fund and health insurance increases . All three together make 12 % of payroll . What sounds like no increases , is in fact a 12 % cut . Mr. Joseph told the Board " I don 't know how we ' re going to do it . " Mr . Joseph reported he took a delegation from Push Back to Albany . The group received a very discouraging response in terms of what the state of next year' s State budget will be . We got a very discouraging response from the Governor's Office and a very encouraging one from Senator Bruno 's office . So , I don 't know whom to believe . Bruno was closer to right last time . Councilman Lesser told Mr . Joseph that the Town has been following lack of compliance with traffic regulations fairly closely . The data indicates that on some of the through roads the level of speeding is pretty substantial . Mr . Lesser felt the level of enforcement that would be required to guarantee compliance with traffic regulations is probably beyond municipal means . Is the County thinking about this in terms of road design ? Joseph responded stating , "We actually have a solution to that . We won 't maintain the roads . . . " It' s sad to say , it's a rough approximation of what we are actually doing . We cannot afford the enforcement , and we can 't afford to keep the roads either . Maybe the potholes will slow them down . OTHER Relay for Life Marty Moses distributed information regarding the upcoming Relay for Life . She told the Board she needed four more judges and asked for volunteers . Agenda Item No . 4 — Persons to Be Heard (Attachment #3 — Petition ) Evergreen Lane Homeowners Supervisor Valentino acknowledged the Evergreen Lane Homeowners and told them she , Councilman Niederkorn , Fred Noteboom , and Gene Redman made a visit to the site in response to the homeowners ' letter . Councilman Klein made an independent visit to the area . Supervisor Valentino filled the residents in on the situation as follows : Evergreen Lanes was on the Town ' s capital projects list to be resurfaced and have the ditches closed in 2003 . Because of the damage to Stone Quarry Road , the Evergreen Lane project was rescheduled 3 REGULAR TOWN BOARD MEETING THURSDAY , JULY 75 2003 APPROVED AUGUST 7 , 2003 for 2004 . When the above group went and looked around the neighborhood , it became clear that there are times when the properties get large volumes of water gushing through the ditches and even in their backyards . The Town is concerned that project may need more attention . Supervisor Valentino spoke with the Town ' s Engineering staff who is surveying the whole Town for purposes of storm water management . They have not yet done surveyed the Evergreen Lane area . They are going to go out and do that to see if we can figure out what' s happening and why that amount of water happens . Highway Department personnel , when there is a big rainstorm , are going to put on their boots and go see what's happening . At this point , Supervisor Valentino felt the Town needs to get better information about just what' s happening there so that when we start on the project what we do will correct their problem . It is on the schedule to be completed in 2004 . Supervisor Valentino asked if one of the residents would like to keep in contact with her to monitor the progress of the project . Sally Baker Concurred with Supervisor Valentino that the project should be done right . While she wished it could be done this year, she stated she would rather wait and have it done properly . Faye Gougakis , 406 Utica Street Faye Gougakis appeared before the Board to express about the following : Jet skis — Ms . Gougakis expressed her support of regulations regarding jet skis . Lake Source Cooling — Ms . Gougakis asked if the Town Board was following up on the recommendations of their environmental consultant regarding Lake Source Cooling . Supervisor Valentino told her the Town is proactive in following through with the consultant . We have regular meetings with Cornell and the Data Sharing Group . At this point we ' re doing everything we can do . Gougakis asked if Cornell was going to put a monitoring system where the consultant had recommended ? Councilwoman Russell stated that Cornell has said they are waiting to hear from the Department of Environmental Conservation in response to the consultant' s report . Cornell will be entering discussions with DEC about changing the parameters of their monitoring . The Town is following those discussions at this point . Opposed Remington Project Ms . Gougakis expressed her opposition to development of the site stating she felt it should remain a marina . Attorney for the Town of Ithaca John Barney introduced his firm ' s new associate , Kevin Jones , to the Board . Agenda Item No 16 — Consider Approval of the 2003-2008 Capital Plan 4 REGULAR TOWN BOARD MEETING THURSDAY , JULY 72 2003 APPROVED AUGUST 7 , 2003 The Board reviewed the revised 2003 -2008 Capital Plan sent to them in their packet of Board materials . Councilman Klein commented that the cost of on -going road work , from routine maintenance to major reconstruction , should be more directly input into the capital plan before them . Councilman Russell stated that the plan only covered a 5-year period . Mr . Noteboom stated he has a paving plan that projects when Town will pave roads and when , in so many years , the Town will repave the road . But as things move along , some roads seem to hold up better than others . So the plan schedule is just what it is , a plan that stretches out 20 years . That doesn 't necessarily hold true in the capital plan . As an example , Mr. Noteboom pointed to Seven Mile Drive , which has been on the list to be paved for 6 years or so , but the road continues to stay in reasonably good shape so we keep saying move it out , move it out . Mr . Noteboom offered to show that plan to Councilman Klein . Mr. Noteboom stated that one of the objectives of the Capital Plan is to keep the large projects in front of the Board . Councilwoman Russell indicated that page 3 of the proposed plan shows the large projects combined with the expenditures for road maintenance and repaving . Councilman Klein stated he was concerned that the Town should keep a more uniform cost for maintenance every year. Councilwoman Russell asked Councilman Klein if his concern was whether the Town was keeping up . Mr. Klein stated yes , it was his concern , and they asked Mr . Noteboom if the Town was keeping up . Mr. Noteboom stated that Town roads , generally , are being kept up . There are a lot of little programs . We always have a little difficulty with the sign program , as an example , because it's difficult to devote people to it . Other Board members have talked about regular maintenance besides David . This whole storm water management business is going to be putting more pressure on us in that direction . What shape our ditches are in , are we keeping them clean ? It' s a problem . I think it ' s a legitimate concern . Supervisor Valentino stated it' s one thing to say , are we keeping up . But from her perspective , maybe the capital plan is not exactly the place to do that . Perhaps there should be some kind of report that would show that we ' re keeping up . Maybe Mr . Noteboom ' s list of all the roads , and when they ' re scheduled for work might be something that we could have in our own files for reference . Mr . Noteboom agreed to provide that information Councilman Niederkorn stated he sees this as a work in progress . The plan before the Board is a lot better , a lot more sophisticated , than what was on the table at the last meeting , and he particularly liked the narrative summary . 5 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Councilman Lesser had questions about two projects . 1 ) The retaining wall on Forest Home Drive . Mr. Lesser expressed concern about liability issues surrounding the repair of the wall and wanted to be certain that by approving the plan he was not approving an as yet unknown arrangement for attending to the wall . Supervisor Valentino replied that approving the plan did not approve any future agreement . 2 ) The Buttermilk Falls Trail . Mr. Kanter told the Board that this is the trail that will go from Buttermilk Falls State Park up to the South Hill through Emerson and possibly connect to the South Hill Recreation Way . There is a grant application in for federal funding , which was why the Capital Planning Committee decided to put it on the long -range program . It' s also a project about which we need to initiate some discussions with the City . Mr . Kanter reported he had a recent conversation with the City Planning staff about starting some preliminary discussions and seeing if the City would follow through with setting up the needed committee . Mr. Kanter felt the project would be in the later stages of the 5-year program . It obviously needs a lot more development in terms of planning and design work . Right now the capital program is showing a certain level of federal grant monies , if we don 't get that we ' ll have to rethink that aspect of it . TB RESOLUTION NO. 2003-073 Approval of the 2003=2008 Capital Improvement Plan BE IT RESOLVED THAT the Town Board of the Town of Ithaca approve the 2003-2008 Capital Improvement Plan as presented at the July 7 , 2003 Town Board Meeting . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 22 — Distribute Independent Auditor' s Report The Board received copies of Sciarabba Walker & Company 's audit report for their review . They were asked to bring their copy of the report to the August meeting for discussion . Agenda Item No 9 — Public Hearing regarding the Proposed Bostwick Road Water Tank and Transmission Main Supervisor Valentino opened the public hearing at 6 : 30 p . m . Ms . Hunter stated the hearing had been posted and published as required . There was no one present to speak to the issue and Supervisor Valentino closed the public hearing at 6 : 31 p . m . Agenda Item No 10 . — SEQR : Bostwick Road Water Tank and South Hill to Inlet Valley Transmission Main Extension — (Attachment #4 ) 6 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 TB RESOLUTION NO. 2003-074: SEQR: Bostwick Road Water Tank and South Hill to Inlet Valley Transmission Main Extension WHEREAS , this action is the authorization for funding and construction of the Bostwick Road water tank and South Hill to Inlet Valley transmission main extension , which are part of the 2003 water transmission and distribution system improvements , and related acquisition of land and easements ; and WHEREAS , said project will include the construction of a new 208 , 000 gallon water tank on a one-acre parcel subdivided off of a 13 . 5 acre parcel on Bostwick Road , including a new water line for this tank to be placed along Bostwick Road to connect to an existing water line at Seven Mile Drive , and construction of a new 12 inch water transmission main from South Hill to Inlet Valley , connecting to an existing 8 inch water line at the Coddington - Danby Road intersection , through the Emerson property , along the State-owned railroad bed to an existing 8 inch water line at Buttermilk Falls State Park . The project will supply water to the existing Inlet Valley service area , and will stabilize the water pressure and fire flows throughout the service area . The transmission main extension will allow the Inlet Valley/West Hill service areas to be served by water from the Bolton Point plant ; and WHEREAS , the proposed action , which includes authorization of the project construction and funding by the Town Board , is an Unlisted action pursuant to the State Environmental Quality Review Act , 6 NYCRR Part 617 , and Town of Ithaca Local Law No . 5 of the Year 1988 Providing for Environmental Review of Actions in the Town of Ithaca ; and WHEREAS , the Town Board , at a public hearing held on July 7 , 2003 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act and Local Law No . 5 of the Year 1988 Providing for Environmental Review in the Town of Ithaca , for the above referenced action as proposed and , therefore , an Environmental Impact Statement will not be required . MOVED : Councilwoman Russell SECONDED : Councilman Klein VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . 7 REGULAR TOWN BOARD MEETING THURSDAY , JULY 7 , 2003 APPROVED AUGUST 7 , 2003 Agenda Item No 11 - Consider Adopting Public Interest Order Authorizing 2003 West Bill Water Tank Improvement Project and Authorization to go to Bid TB RESOLUTION NO. 2003-075: Public Interest Order and Bond Resolution : In the Matter of the Proposed Water Improvement in the Town of Ithaca, Tompkins County, New York, pursuant to Article 12- C of the Town Law to be known as the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement At a meeting of the Town Board of the Town of Ithaca , Tompkins County held at the Town Hall , 215 North Tioga Street , in the City of Ithaca , New York , on the 7th day of July 2003 , at 5 : 30 o 'clock p . m . prevailing time . PRESENT : Supervisor Catherine Valentino Councilperson Mary Russell Councilperson Carolyn Grigorov Councilperson David Klein Councilperson William Lesser Councilperson Thomas Niederkorn Councilperson Will Burbank ABSENT : None WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County , New York , relating to the creation and construction , pursuant to Article 12 -C of the Town Law of water system improvements to be known and identified as the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement , and hereinafter also referred to as " improvement" , to provide such water improvement including extensions , to the present Town water improvement , such water system improvement to be constructed and owned by the Town of Ithaca , and WHEREAS , said plan , report and map have been prepared by Daniel Walker , P . E . , the Town Engineer , a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the area of said Town determined to be benefitted by said Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement consists of the water improvements set 8 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 forth below , and in the areas of the Town as set forth below , and as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk : Construction and installation of approximately 5000 feet of 12 " ductile iron pipe water transmission main from an existing 8" main at the intersection of Coddington and Danby Road downhill through the Emerson property and State of New York property to connect with an existing 8 " main by Buttermilk Falls State Park , and construction of a new 200 , 000 gallon water storage tank located on Bostwick Road approximately 1200 feet west from its intersection with Seven Mile Drive , and a related 8 " main approximately 1200 feet long running from the new tank to an existing line in Seven Mile Drive , together with related controls and other structures ; and WHEREAS , the Engineer originally estimated a maximum cost of said improvement of $ 1 , 500 , 000 but upon further review has submitted a supplement to the Report reducing said cost ; and WHEREAS , the maximum now proposed to be expended by the Town of Ithaca for the aforesaid improvement is $ 1 , 350 , 000 . 00 and the proposed method of financing to be employed by said Town of Ithaca for the aforesaid improvement is issuance by the Town of serial bonds not to exceed $ 1 , 350 , 000 ; and WHEREAS , the Town Board of the Town of Ithaca duly adopted an order on June 9 , 2003 , calling a public hearing upon said plan , report and map including an estimate of cost and the question of providing water improvements to be known as the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement , such public hearing having been scheduled for the 7th day of July , 2003 , at 6 : 30 o 'clock p . nm . , Prevailing Time , at the Town Hall , 215 North Tioga Street , in the City of Ithaca , Tompkins County , New York , at which time and place all persons interested in the subject thereof could be heard concerning the same ; and WHEREAS , notice of said public hearing was duly posted and published as required by law, and WHEREAS , said public hearing was duly held at the place and at the time aforesaid and all persons interested in the subject thereof were heard concerning the same ; and WHEREAS , the construction of the proposed project has been determined to be an " Unlisted Action " pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act and the laws and regulations of the Town of Ithaca , the implementation of which as proposed , the Town Board has determined , will not result in any significant environmental effects ; and WHEREAS , it is now desired to authorize the improvement to be known as the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement ; 9 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 NOW , THEREFORE , BE IT RESOLVED , by the Town Board of the Town of Ithaca , Tompkins County , New York , as follows : Section 1 . It is hereby determined that it is in the public interest to make the water improvement hereinafter described and such water improvement is hereby authorized . The proposed area hereby determined to be benefitted by said Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement is all of the Town of Ithaca outside of the Village of Cayuga Heights , Section 2 . The proposed improvement shall consist of construction and installation of approximately 5000 feet of 12 " ductile iron pipe water transmission main from an existing 8 " main at the intersection of Coddington and Danby Road downhill through the Emerson property and State of New York property to connect with an existing 8 " main by Buttermilk Falls State Park , and construction of a new 200 , 000 gallon water storage tank located on Bostwick Road approximately 1200 feet west from its intersection with Seven Mile Drive , and a related 8 " main approximately 1200 feet long running from the new tank to an existing line in Seven Mile Drive , together with related controls and other structures . Section 3 . The Town of Ithaca , subject to the approval of the voters of the Town of Ithaca if a referendum is requested , hereby authorizes the expenditure of up to $ 1 , 350 , 00 . 00 for the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement and the payment of all costs incident thereto , including architects fees , consulting fees , attorneys fees , bidding costs and any other related costs , all of said actions being hereinafter collectively referred to as the " Project . " Section 4 . The plan for the financing of the Project consists of the issuance of General Obligation Serial Bonds of the Town in the principal sum of not more than $ 1 , 350 , 000 , to be issued pursuant to the Local Finance Law for costs of the Project . Section 5 . It is hereby determined that the period of probable usefulness of the aforesaid specific objects or purposes is 40 years , pursuant to Subdivision 1 of Paragraph a of Section 11 . 00 of the Local Finance Law . It is further determined that the maximum maturity of the serial bonds herein authorized will exceed five years . 10 REGULAR TOWN BOARD MEETING THURSDAY , JULY 7 , 2003 APPROVED AUGUST 7 , 2003 Section 6 . The full faith and credit of said Town of Ithaca , Tompkins County , New York , are hereby irrevocably pledged to the payment of the principal of and interest on said bonds as the same respectively become due and payable . An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall be annually apportioned and assessed upon the several lots and parcels of land especially benefitted by the improvement in proportion to the amount of benefit which the improvement shall confer upon the same , an amount sufficient to pay the principal and interest on such bonds as the same become due and payable . In the event the collection of such assessments shall be less than the amount required to pay the principal and interest of such obligations as they shall become due , the Town Board shall direct that surplus moneys not otherwise appropriated be applied . Section 7 . Such bonds shall be in fully registered form and shall be signed in the name of the Town of Ithaca , New York , by the manual or facsimile signature of its Supervisor , and a facsimile of its corporate seal shall be imprinted thereon and attested by the manual or facsimile signature of its Town Clerk . Section 8 . The powers and duties of advertising such bonds for sale , conducting the sale and awarding the bonds , are hereby delegated to the Town Supervisor , who shall advertise such bonds for sale , conduct the sale , and award the bonds in such manner as he or she shall deem best for the interests of said Town , provided , however, that in the exercise of these delegated powers , he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds . The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds , who shall not be obliged to see to the application of the purchase money . Section 9 . Subject to the provisions of the Local Finance Law , the power to authorize the issuance of, and to sell , bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized , including renewals of such notes , is hereby delegated to the Supervisor , the Chief Fiscal Officer. Such notes shall be of such terms , form and contents , and shall be sold in such manner as may be prescribed by said Supervisor , consistent with the provisions of the Local Finance Law . Section 10 . All other matters , except as provided herein relating to such bonds , including determining whether to issue such serial bonds having substantially level or declining debt service and all matters related thereto , prescribing whether manual or facsimile signatures shall appear on said bonds , prescribing the method for the recording of ownership of said bonds , appointing the fiscal agent 11 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 or agents for said bonds , providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town ) , the date , denominations , maturities and interest payment dates , place or places of payment , and also including the consolidation with other issues , shall be determined by the Supervisor. It is hereby determined that it is to the financial advantage of the Town of Ithaca not to impose and collect from registered owners of such serial bonds any charges for mailing , shipping and insuring bonds transferred or exchanged by the fiscal agent , and accordingly , pursuant to paragraph c of Section 70 . 00 of the Local Finance Law , no such charges shall be so collected by the fiscal agent . Such bonds shall contain substantially the recital of validity clause provided for in Section 52 . 00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52 . 00 of the Local Finance Law , as the Town Supervisor shall determine . Section 11 . This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1 . 150- 1 . Other than as specified in this resolution , no moneys are , or are reasonably expected to be , reserved , allocated on a long -term basis , or otherwise set aside with respect to the permanent funding of the object or purpose described herein . Section 12 . The validity of such bonds may be contested only if: 1 . Such bonds are authorized for an object or purchase for which said Town is not authorized to expend money , or 2 . The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with and an action , suit or proceeding contesting such validity is commenced within 20 days after the date of publication , or 3 . Such bonds are authorized in violation of the provision of the Constitution . Section 13 . It is hereby determined that the estimated expense of the aforesaid improvement does not exceed 1 / 10th of 1 % of the full valuation of the taxable real property in the area of said Town outside of Villages and , therefore , in accordance with the provisions of subdivision 13 of Section 209-q of the Town Law , the permission of the State Comptroller is not required for such improvement . 12 REGULAR TOWN BOARD MEETING THURSDAY , JULY 72 2003 APPROVED AUGUST 7 , 2003 Section 14 . Pursuant to subdivision 6 ( d ) of Section 209 -q of the Town Law , the Town Clerk is hereby directed and ordered to cause a certified copy of this resolution to be duly recorded within 10 days of the date of adoption in the Office of the Clerk of the County of Tompkins , which when so recorded , shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement . Section 15 . Within 10 days after the adoption of this resolution by the Town Board , the Town Clerk shall , as set forth in Section 90 of the Town Law , post and publish a notice which shall set forth the date of the adoption of this resolution and contain an abstract of this resolution , concisely stating the purpose and effect thereof. Such notice shall specify that such resolution was adopted subject to a permissive referendum . Section 16 . If no referendum is requested , or if requested , a referendum is held and the referendum approves the resolution , this resolution , or a summary thereof, shall be published by the Town Clerk of the Town of Ithaca , together with a notice in substantially the form prescribed , and containing the information required , by Section 81 . 00 of said Local Finance Law , such publication to be in the Ithaca Journal , a newspaper published in the City of Ithaca and having a general circulation within such Town . Section 17 . This resolution shall take effect immediately , unless a referendum is requested , in which event it shall take effect , if approved at such referendum , upon such approval . Section 18 . This resolution is adopted subject to a permissive referendum pursuant to Town Law Section 209-q and Local Finance Law Section 35 . The question of adoption of the foregoing resolution was , upon motion made by Councilman Lesser, and seconded by Councilwoman Grigorov , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting aye Councilperson Russell Voting aye Councilperson Grigorov Voting aye Councilperson Klein Voting aye Councilperson Lesser Voting aye Councilperson Niederkorn Voting aye Councilperson Burbank Voting aye The resolution was thereupon declared duly adopted . 13 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 The undersigned , Town Clerk of the Town of Ithaca , does hereby certify that the foregoing is a true and correct copy of a public interest order duly adopted by the Town Board of the Town of Ithaca on July 7 , 2003 . TB RESOLUTION NO. 2003=076: Authorizing the Bidding for the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement WHEREAS , plans , specifications and bid documents have been duly prepared relating to the construction of water system improvements known and identified as the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement ( hereinafter also referred to as " improvement" ) by Daniel Walker , P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York , which plans , specifications and related documents have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the Town Board has , by public interest order adopted July 7 , 20039 authorized the construction of such improvement , subject to the possibility of a permissive referendum ; and WHEREAS , the Town would like to have the improvement constructed during this (the 2003 ) building season because of the need for the water project by residents of the Bostwick Road area and the substantially higher costs incurred by the Town to purchase water from the City of Ithaca ; and WHEREAS , to expedite the construction process the Town Board wishes to begin the bidding process , realizing that if a permissive referendum were requested no bids for this construction could be formally accepted until the outcome of the referendum was known ; NOW , THEREFORE , be it RESOLVED , that the plans , specifications , and related documents for the construction of the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement prepared by Daniel Walker , P . E . Director of Engineering for the Town of Ithaca , are hereby approved ; and it is further RESOLVED , that the Director of Engineering be authorized to advertise for, and solicit bids for , the construction of such improvement provided , however , that no bid for such construction shall be accepted until ( a ) thirty days have elapsed from July 7 , 2003 , and ( b ) the adoption of the public interest order authorizing such improvement has been duly posted and advertised , and ( c ) no petition requesting 14 REGULAR TOWN BOARD MEETING THURSDAY , JULY 7 , 2003 APPROVED AUGUST 7 , 2003 a referendum on the adoption of said public interest order has been received during such 30-day period . MOVED : Councilman Niederkorn SECONDED : Councilman Klein VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . TB RESOLUTION NO. 2003-077: Resolution Authorizing the Acquisition of Lands for the Town of Ithaca Bostwick Road Water Tank and Transmission Main Water System Improvement WHEREAS , certain lands have been offered to the Town for locating a tank and related water main in connection with the construction of the proposed Bostwick Road Water Tank and Transmission Main Water System Improvement ; and WHEREAS , said lands are owned by John Young , and are a part of Town of Ithaca tax parcel number 31 -5- 1 . 2 , consisting of approximately 1 . 006 acres on Bostwick Road in said Town ; and WHEREAS , the tentative sale price for such parcel is $ 15 , 000 . 00 ; and WHEREAS , the Town Board has , by public interest order adopted July 7 , 2003 , authorized the construction of such improvement , subject to the possibility of a permissive referendum ; and WHEREAS , the Town would like to have the improvement constructed during this (the 2003 ) building season because of the need for the water project by residents of the Bostwick Road area and the substantially higher costs incurred by the Town to purchase water from the City of Ithaca ; and WHEREAS , to expedite the construction process the Town Board wishes to begin negotiating for acquisition of title and easements to construct the project , realizing that if a permissive referendum were requested no bids for this construction could be formally accepted until the outcome of the referendum was known ; NOW , THEREFORE , be it 15 REGULAR TOWN BOARD MEETING THURSDAY, JULY 712003 APPROVED AUGUST 7 , 2003 RESOLVED , that the Town Supervisor, with the assistance of the Director of Engineering and the Attorney for the Town is hereby authorized to negotiate for the acquisition of said lands from Mr. Young at the price stated above provided , however , that any agreement related to such acquisition provide that the Town is not obligated to purchase said property until (a ) thirty days have elapsed from July 7 , 2003 , and ( b) the adoption of the public interest order authorizing the Bostwick Road Water Tank and Transmission Main Water System Improvement has been duly posted and advertised , and ( c ) no petition requesting a referendum on the adoption of said public interest order has been received during such 30-day period , said acquisition to be pursuant to Town Law Sections 64 and 209-q ; and it is further RESOLVED , that , subject to the conditions of the above resolution , the Town Supervisor be , and she hereby is , authorized to execute a purchase offer or other contract for the acquisition of such lands at the price stated above upon such terms as she , with the advice of the Director of Engineering and the Attorney for the Town , deems necessary , appropriate , or desirable ; and it is further RESOLVED , that the purchase price be paid for out of the surplus in the Town of Ithaca Town -Wide Water System Improvement benefitted area subject to being reimbursed to the Town upon issuance of bonds in connection with the Bostwick Road Water Tank and Transmission Main Water System Improvement ; and it is further RESOLVED , that the officers of the Town be , and each hereby is , authorized and requested to take such steps and to execute any documents necessary or appropriate to effectuate the intent and purposes of the foregoing resolutions . MOVED : Supervisor Valentino SECOND : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 23 — Consider Authorizing Sciarabba Walker & Company , LLC to _Perform a Financial Audit of the Justice Court (Attachment #5 — 6/25/2003 letter from Sciarabba Walker & Co . ) Supervisor Valentino stated she felt it is important for the Town to have a total audit done of the Justice Court' s financial records every 2 or so years , the justices were in support of a periodic audit ; and she recommended that Sciarabba Walker & Company be hired to perform an audit . 16 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 TB RESOLUTION NO. 2003-078: Authorize Hiring Sciarabba Walker & Company, LLC to Perform a Financial Audit of the Justice Court RESOLVED that the Town Board of the Town of Ithaca authorize hiring Sciarabba Walker & Company , LLC to perform an audit of the Town 's Justice Court financial statements for the year ended December 31 , 2002 at an estimated cost of between $ 3 , 000 and $3 , 400 . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 20 = Consider Notice Of Completion And Authorization To Close Capital Project — Burns Road Water Line Supervisor Valentino reported that the project was complete and all the bills have been paid . TB RESOLUTION NO. 2003=079: Notice of Completion and Authorization to Close Capital Project — Burns Road Water Line WHEREAS , at the December 9 , 2002 Town Board meeting under Resolution Nos . 193 & 194 , this governing Board established and funded the Capital Project — Burns Road Water Line . Monetary funding came from the Water Fund , and WHEREAS , the Town Engineer is advising this governing Board that construction of the Burns Road Water Line is completed , and therefore be it RESOLVED , after discussion with the Town Engineer this governing Board declares this project complete , and be it further RESOLVED , that this Board authorizes and directs the Town Supervisor and Town Budget Officer to close the accounting and financial records of this capital project by recording any and all necessary and appropriate transactions . MOVED : Supervisor Valentino 17 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 24 — Consider Authorization to Participate in Acquiring Data from the U . S . Census Bureau (Attachment #6 — Memo from J . Kanter with attached letter from Ed Marx) Supervisor Valentino told the Board that the Town ' s share of the costs would probably be around $ 500 . 00 of the $ 6 , 000 . 00 that is needed . TB RESOLUTION NO. 2003-080: Authorization to Participate in Acquisition of Data from the U. S. Census Bureau Regarding Student Population WHEREAS , the Tompkins County Planning Department has notified the Town of Ithaca of an opportunity to obtain a special census tabulation regarding student household population in Tompkins County from the U . S . Bureau of the Census ; and WHEREAS , said data would be available by municipality and by census block group , and would provide data on how the sizeable college student population affects the County' s household characteristics outside of the dormitory population ; and WHEREAS , said data would include information regarding sex , age , race , household type , commuting to work , income , rents , and other household data for two sets of profiles : one of "college students only" , and another of " non -college students only" ; and WHEREAS , the cost for this special tabulation is $6 , 600 , and the Tompkins County Planning Department has proposed funding one-third of the total cost ( $2 , 200 ) , and the Ithaca -Tompkins County Transportation Council has agreed to fund another third of the total cost , leaving the remaining third to be split from participating partners , including the Town of Ithaca , City of Ithaca , Cornell University , and Ithaca College ; and WHEREAS , the Tompkins County Planning Department has requested a commitment from the potential partners to share in the cost of acquiring this special data tabulation , and the Town of Ithaca ' s share would amount to $ 550 to help fund the remaining third of the cost ; and WHEREAS , the Tompkins County Planning Department would process the data so that it is GIS compatible at no additional cost to the participating partners ; and 18 t . REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 WHEREAS , said data would be beneficial to the Town of Ithaca to be able to better understand the affects of the student population on commuting and travel patterns , income levels , and other household characteristics within the Town and County ; and WHEREAS , sufficient funds are available in Account No , B8020 . 406 Planning Study to cover the Town 's share of the cost of acquiring this data ; NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca does hereby agree to participate in the acquisition of the above-described special data tabulation , and does hereby authorize an amount not to exceed $550 to be charged to Account No . B8020 .406 . MOVED : Councilman Niederkorn SECONDED : Councilman Lesser VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 21 — Consider Declaration of Obsolete and Surplus Computer Equipment Supervisor Valentino told the Board that once the equipment is declared surplus , the staff is allowed to submit sealed bids . Equipment is sold to the highest bidder. Equipment for which there is no employee interest goes to the County auction . TB RESOLUTION NO. 2003-081 : Surplus Computer Equipment WHEREAS , the Town of Ithaca owns the following PCs , monitors , and copier: EQUIPMENT MAKE MODEL SERIAL YEAR PURCHASE NUMBER PURCHASED PRICE Computer P2 15742 None 1998 $ 37000 Computer Gateway 6437013 6437013 1997 $2 , 500 2000 Monitor CTX 1562CLR None 1997 $450 Monitor Compaq V50 742BC060D236 2000 $ 300 Monitor Compaq V50 732BC17OG307 1998 $ 300 Monitor Compaq V70 741 BC06RA926 1997 $ 375 Monitor ViewSonic 17G KFO - 53903459 1997 $420 19 REGULAR TOWN BOARD MEETING THURSDAY , JULY 7 , 2003 APPROVED AUGUST 7 , 2003 Monitor Digital VRC 16 KA429BPJT7 1996 $400 Monitor Compaq V50 727BC06OG728 1997 $420 Monitor Viewmate LP995 SCMLD0000396 1998 $450 Copier Sharp SF-2022 ? 1995 $ 17 , 000 est . which are no longer needed and have no remaining salvage value beneficial to the town ; and WHEREAS , there would be a cost to the Town to dispose of such equipment by junking it ; and WHEREAS , it is the recommendation of the Town Supervisor compliant with Section 318 of the State Education Law , and Section 104 ( c ) , of the General Municipal Law governing disposal of surplus equipment to seek the approval of this governing Town Board to declare these pieces of equipment obsolete , now , therefore , be it RESOLVED , the governing Town Board of the Town of Ithaca does hereby declare the said PCs , monitors , and copier as obsolete surplus equipment . MOVED : Supervisor Valentino SECONDED : Councilman Lesser VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No 9 - Public Hearing regarding Proposed 2003 West Hill Water Tank Improvement Project Supervisor Valentino opened the public hearing at 6 : 45 p . m . Ms . Hunter stated that the hearing had been posted and published as required . There was no one present to comment and Supervisor Valentino closed the public hearing at 6 : 46 p . m . TB RESOLUTION NO. 2003-082: SEAR: West Hill Water Storage Tank (Attachment #7) WHEREAS , this action is the authorization for funding and construction of the Town of Ithaca West Hill Water Storage Tank and related acquisition of easements ; and 20 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 WHEREAS , said project will include the construction of a new 1 million gallon pre-cast concrete water storage tank situated on land on the EcoVillage at Ithaca , Inc . property , located on Rachel Carson Way off of Mecklenburg Road . The tank will be situated on vacant land just west of Rachel Carson Way ( a private drive serving the EcoVillage Cohousing Cooperative development) approximately 1200 feet west of West Haven Road . The tank diameter will be 79 feet , and the height is 30 feet with a nine foot domed roof. The project will include installation of about 1600 feet of 10- inch ductile iron water line and the rehabilitation of approximately 700 feet of the existing private gravel road . The site will have a 12-foot wide gravel driveway approximately 100 feet long for access to the tank . Berms will be constructed around the tank from excavated material , which will be planted with deciduous and coniferous trees , as well as additional plantings around the tank and driveway ; and WHEREAS , the proposed action , which includes authorization of the project construction and funding by the Town Board , and related easement acquisition , is an Unlisted action pursuant to the State Environmental Quality Review Act , 6 NYCRR Part 617 , and Town of Ithaca Local Law No . 5 of the Year 1988 Providing for Environmental Review of Actions in the Town of Ithaca ; and WHEREAS , the Town Board , at a public hearing held on July 7 , 2003 , has reviewed and accepted as adequate the Full Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act and Local Law No . 5 of the Year 1988 Providing for Environmental Review in the Town of Ithaca , for the above referenced action as proposed and , therefore , an Environmental Impact Statement will not be required . MOVED : Councilwoman Russell SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 11 - Consider Adopting Public Interest Order Authorizing 2003 West Hill Water Tank Improvement Project and Authorization to go to Bid Dan Walker told the Board that there will be a landscaped berm in front of the tank . They are working with EcoVillage to come up with the landscaping plan to minimize the 21 REGULAR TOWN BOARD MEETING THURSDAY , JULY 7 , 2003 APPROVED AUGUST 7 , 2003 visual impact . Referring to a schematic , Mr. Walker told the Board they are bringing a water line up through the EcoVillage farm and up the lane in the middle of the farm . The excess material from the excavation of the tank will be used to create the berm , primarily on the north side with a little bit on the east side . An existing power line imposes limits on the landscaping . Supervisor Valentino stated this is one of the projects the Town has been concerned about . When this is completed the Town will be able to perform much needed maintenance on the existing Trumansburg Road water tank . TB RESOLUTION NO. 2003-083: PUBLIC INTEREST ORDER & BOND RESOLUTION: In the Matter of the Proposed Water Improvement in the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law to be known as the Town of Ithaca 2003 West Hill Water Tank Improvement At a meeting of the Town Board of the Town of Ithaca , Tompkins County , held at the Town Hall , 215 North Tioga Street , in the City of Ithaca , New York , on the 7th day of July , 2003 , at 5 : 30 o 'clock p . m , prevailing time . PRESENT : Supervisor Catherine Valentino Councilperson Mary Russell Councilperson Carolyn Grigorov Councilperson David Klein Councilperson William Lesser Councilperson Thomas Niederkorn Councilperson Will Burbank ABSENT : None WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County , New York , relating to the creation and construction , pursuant to Article 12 -C of the Town Law of water system improvements to be known and identified as the Town of Ithaca 2003 West Hill Water Tank Improvement , and hereinafter also referred to as " improvement" , to provide such water system improvement , to the present Town water improvement , such Improvement to be constructed and owned by the Town of Ithaca , and WHEREAS , said plan , report and map have been prepared by Daniel Walker , P , E . the Town Engineer , a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and 22 WHEREAS , the area of said Town determined to be benefitted by said Town of Ithaca 2003 West Hill Water Tank Improvement consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca 2003 West Hill Water Tank Improvement consists of the water improvements set forth below , and in the areas of the Town as set forth below , and as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk : Construction of a new 1 , 000 , 000 gallon pre-stressed wire wound concrete water storage tank approximately 1200 feet west of West Haven Road and a new 12 " ductile iron pipe water main from the new tank to the existing 12 " water main on West Haven Road , together with , together with related controls and other structures ; and WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvement is $ 1 , 200 , 000 . 00 . The proposed method of financing to be employed by said Town of Ithaca for the aforesaid improvement is issuance by the Town of serial bonds not to exceed $ 1 , 200 , 000 ; and WHEREAS , the Town Board of the Town of Ithaca duly adopted an order on June 9 , 2003 , calling a public hearing upon said plan , report and map including an estimate of cost and the question of providing water improvements to be known as the Town of Ithaca 2003 West Hill Water Tank Improvement , such public hearing having been scheduled for the 7th day of July , 2003 , at 6 :45 o 'clock p . m . , Prevailing Time , at the Town Hall , 215 North Tioga Street , in the City of Ithaca , Tompkins County , New York , at which time and place all persons interested in the subject thereof could be heard concerning the same ; and WHEREAS , notice of said public hearing was duly posted and published as required by law; and WHEREAS , said public hearing was duly held at the place and at the time aforesaid and all persons interested in the subject thereof were heard concerning the same ; and WHEREAS , the construction of the proposed project has been determined to be an " Unlisted Action " pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act and the laws and regulations of the Town of Ithaca , the implementation of which as proposed , the Town Board has determined , will not result in any significant environmental effects ; and WHEREAS , it is now desired to authorize the improvement to be known as the Town of Ithaca 2003 West Hill Water Tank Improvement ; NOW , THEREFORE , BE IT 23 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 RESOLVED , by the Town Board of the Town of Ithaca , Tompkins County , New York , as follows : Section 1 . It is hereby determined that it is in the public interest to make the water improvement hereinafter described and such water improvement is hereby authorized . The proposed area hereby determined to be benefitted by said Town of Ithaca 2003 West Hill Water Tank Improvement is all of the Town of Ithaca outside of the Village of Cayuga Heights . Section 2 . The proposed improvement shall consist of construction of a new 1 , 000 , 000 gallon pre-stressed wire wound concrete water storage tank approximately 1200 feet west of West Haven Road and a new 12 " ductile iron pipe water main from the new tank to the existing 12 " water main on West Haven Road , together with related controls and other structures . Section 3 . The Town of Ithaca , subject to the approval of the voters of the Town of Ithaca if a referendum is requested , hereby authorizes the expenditure of up to $ 1 , 200 , 00 . 00 for the Town of Ithaca 2003 West Hill Water Tank Improvement and the payment of all costs incident thereto , including architects fees , consulting fees , attorneys fees , bidding costs and any other related costs , all of said actions being hereinafter collectively referred to as the " Project . " Section 4 . The plan for the financing of the Project consists of the issuance of General Obligation Serial Bonds of the Town in the principal sum of not more than $ 1 , 200 , 000 , to be issued pursuant to the Local Finance Law for costs of the Project . Section 5 . It is hereby determined that the period of probable usefulness of the aforesaid specific objects or purposes is 40 years , pursuant to Subdivision 1 of Paragraph a of Section 11 . 00 of the Local Finance Law . It is further determined that the maximum maturity of the serial bonds herein authorized will exceed five years . Section 6 . The full faith and credit of said Town of Ithaca , Tompkins County , New York , are hereby irrevocably pledged to the payment of the principal of and interest on said bonds as the same respectively become due and payable . An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year . There shall be annually apportioned and assessed upon the several lots and parcels of land especially benefitted by the improvement in proportion to the amount of benefit which the improvement shall confer upon the same , an amount sufficient to pay the principal and interest on such bonds as the same become due and payable . In the event the collection of such assessments shall be less than the amount required to pay the principal and interest of such obligations as they shall become due , the Town Board shall direct that surplus moneys not otherwise appropriated be applied . 24 REGULAR TOWN BOARD MEETING THURSDAY , JULY 7 , 2003 APPROVED AUGUST 77 2003 Section 7 . Such bonds shall be in fully registered form and shall be signed in the name of the Town of Ithaca , New York , by the manual or facsimile signature of its Supervisor , and a facsimile of its corporate seal shall be imprinted thereon and attested by the manual or facsimile signature of its Town Clerk . Section 8 . The powers and duties of advertising such bonds for sale , conducting the sale and awarding the bonds , are hereby delegated to the Town Supervisor , who shall advertise such bonds for sale , conduct the sale , and award the bonds in such manner as he or she shall deem best for the interests of said Town , provided , however , that in the exercise of these delegated powers , he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds . The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds , who shall not be obliged to see to the application of the purchase money . Section 9 . Subject to the provisions of the Local Finance Law , the power to authorize the issuance of, and to sell , bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized , including renewals of such notes , is hereby delegated to the Supervisor, the Chief Fiscal Officer. Such notes shall be of such terms , form and contents , and shall be sold in such manner as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 10 . All other matters , except as provided herein relating to such bonds , including determining whether to issue such serial bonds having substantially level or declining debt service and all matters related thereto , prescribing whether manual or facsimile signatures shall appear on said bonds , prescribing the method for the recording of ownership of said bonds , appointing the fiscal agent or agents for said bonds , providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town ) , the date , denominations , maturities and interest payment dates , place or places of payment , and also including the consolidation with other issues , shall be determined by the Supervisor. It is hereby determined that it is to the financial advantage of the Town of Ithaca not to impose and collect from registered owners of such serial bonds any charges for mailing , shipping and insuring bonds transferred or exchanged by the fiscal agent , and accordingly , pursuant to paragraph c of Section 70 . 00 of the Local Finance Law , no such charges shall be so collected by the fiscal agent . Such bonds shall contain substantially the recital of validity clause provided for in Section 52 . 00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52 . 00 of the Local Finance Law , as the Town Supervisor shall determine . Section 11 . This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1 . 150- 1 . Other than as specified in 25 REGULAR TOWN BOARD MEETING THURSDAY , JULY 79 2003 APPROVED AUGUST 7 , 2003 this resolution , no moneys are , or are reasonably expected to be , reserved , allocated on a long -term basis , or otherwise set aside with respect to the permanent funding of the object or purpose described herein . Section 12 . The validity of such bonds may be contested only if: 1 . Such bonds are authorized for an object or purchase for which said Town is not authorized to expend money , or 2 . The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with , and an action , suit or proceeding contesting such validity is commenced within 20 days after the date of publication , or 3 . Such bonds are authorized in violation of the provision of the Constitution . Section 13 . It is hereby determined that the estimated expense of the aforesaid improvement does not exceed 1 / 10th of 1 % of the full valuation of the taxable real property in the area of said Town outside of Villages and , therefore , in accordance with the provisions of subdivision 13 of Section 209-q of the Town Law , the permission of the State Comptroller is not required for such improvement . Section 14 . Pursuant to subdivision 6 ( d ) of Section 209-q of the Town Law , the Town Clerk is hereby directed and ordered to cause a certified copy of this resolution to be duly recorded within 10 days of the date of adoption in the Office of the Clerk of the County of Tompkins , which when so recorded , shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement . Section 15 . Within 10 days after the adoption of this resolution by the Town Board , the Town Clerk shall , as set forth in Section 90 of the Town Law, post and publish a notice which shall set forth the date of the adoption of this resolution and contain an abstract of this resolution , concisely stating the purpose and effect thereof. Such notice shall specify that Such resolution was adopted subject to a permissive referendum . Section 16 . If no referendum is requested , or if requested , a referendum is held and the referendum approves the resolution , this resolution , or a summary thereof, shall be published by the Town Clerk of the Town of Ithaca , together with a notice in substantially the form prescribed , and containing the information required , by Section 81 . 00 of said Local Finance Law , such publication to be in the Ithaca Journal , a newspaper published in the City of Ithaca and having a general circulation within such Town . 26 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Section 17 . This resolution shall take effect immediately , unless a referendum is requested , in which event it shall take effect , if approved at such referendum , upon such approval . Section 18 . This resolution is adopted subject to a permissive referendum pursuant to Town Law Section 209-q and Local Finance Law Section 35 . The question of adoption of the foregoing resolution was , upon motion made by Councilman Burbank , and seconded by Councilman Klein , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting aye Councilperson Russell Voting aye Councilperson Grigorov Voting aye Councilperson Klein Voting aye Councilperson Lesser Voting aye Councilperson Niederkorn Voting aye Councilperson Burbank Voting aye The resolution was thereupon declared duly adopted . The undersigned , Town Clerk of the Town of Ithaca , does hereby certify that the foregoing is a true and correct copy of a public interest order duly adopted by the Town Board of the Town of Ithaca on July 7 , 2003 . TB RESOLUTION NO. 2003-084; Authorizing The Bidding for the Town Of Ithaca 2003 West Hill Water Tank Improvement WHEREAS , plans , specifications and bid documents have been duly prepared relating to the construction of water system improvements known and identified as the Town of Ithaca 2003 West Hill Water Tank Improvement ( hereinafter also referred to as " improvement" ) by Daniel Walker , P . E . , the Town Engineer , a competent engineer duly licensed by the State of New York , which plans , specifications and related documents have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the Town Board has , by public interest order adopted July 7 , 2003 , authorized the construction of such improvement , subject to the possibility of a permissive referendum ; and WHEREAS , the Town would like to have the improvement constructed during this (the 2003 ) building season because of the need for the water project by residents of the West Hill area and the need for increased pressures for fire protection purposes in the West Hill portion of the Town ' s water system ; and 27 REGULAR TOWN BOARD MEETING THURSDAY , JULY 77 2003 APPROVED AUGUST 7 , 2003 WHEREAS , to expedite the construction process the Town Board wishes to begin the bidding process , realizing that if a permissive referendum were requested no bids for this construction could be formally accepted until the outcome of the referendum was known ; NOW , THEREFORE , be it RESOLVED , that the plans , specifications , and related documents for the construction of the Town of Ithaca 2003 West Hill Water Tank Improvement prepared by Daniel Walker , P . E . Director of Engineering for the Town of Ithaca , are hereby approved ; and it is further RESOLVED , that the Director of Engineering be authorized to advertise for , and solicit bids for , the construction of such improvement provided , however, that no bid for such construction shall be accepted until ( a ) thirty days have elapsed from July 7 , 2003 , and ( b ) the adoption of the public interest order authorizing such improvement has been duly posted and advertised , and (c ) no petition requesting a referendum on the adoption of said public interest order has been received during such 30-day period . MOVED : Councilwoman Grigorov SECONDED : Councilman Lesser VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 25 — Consent Agenda TB RESOLUTION NO. 2003-085 : Consent Agenda Items, BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items Numbers through as presented . MOVED : Councilman Lesser SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . TB RESOLUTION NO. 2003-085a : Town Board Minutes 28 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 WHEREAS , the Town Clerk has presented the minutes for the Regular Town Board Meeting held on June 9 , 2003 , to the governing Town Board for their review and approval of filing ; NOW , THEREFORE , BE IT RESOLVED , the governing Town Board does hereby approve for filing the minutes for the meeting held on June 9 , 2003 as presented at the July 7 , 2003 board meeting . MOVED : Councilman Lesser SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . TB RESOLUTION NO. 2003-085b : Town of Ithaca Warrants. WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 6969-7104 General Fund Townwide $ 71 , 894 . 74 General Fund Part Town $ 31530 . 40 Highway Fund Part Town of Ithaca $ 47 , 700 . 06 Water Fund $ 1767351 . 62 Sewer Fund $ 16 , 208 . 53 Trumansburg Rd Sewer Improvement $ 157783 . 25 Biggs Water Main Replacement $ 41225 . 12 Public Works Facility Renovation & Construction $ 141 , 874 . 34 Forest Home Lighting District $ 171 . 99 Glenside Lighting District $ 62 . 72 Renwick Heights Lighting District $ 87 . 63 Eastwood Commons Lighting District $ 180 . 42 Clover Lane Lighting District $ 20 . 79 Winner' s Circle Lighting District $ 60 . 96 Burleigh Drive Lighting District $ 64 . 62 West Haven Road Lighting District $ 239 . 26 Coddington Road Lighting District $ 141 . 31 29 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Trust & Agency $ 11306 . 40 TOTAL $ 4793904 . 16 MOVED : Councilman Lesser SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . TB RESOLUTION NO. 2003-085c : Bolton Points Warrants. WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now , therefore , be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers . Voucher Numbers : 2957361 -367 , 369-431 Operating Fund $ 1347905 . 30 TOTAL $ 1344905 . 30 MOVED : Councilman Lesser SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . TB RESOLUTION NO. 2003-085d: Deputy Town Clerk to Full Time Status WHEREAS , Lora Love has worked for the Town since October 9 , 2001 in the Town Clerk' s Department on a part time basis ; and WHEREAS , Lora Love has been working as the Deputy Town Clerk on a part time basis at 25 hours per week since March 25 , 2002 , with an extra 12 . 5 hours per 30 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 week from July 2002 through June 27 , 2003 from the records management map project grant ; and WHEREAS , Mary Bryant , Senior Typist for the Engineering Department , retired effective June 27 , 2003 , and the Town Clerk' s Department is taking on the major percentage of Ms . Bryant' s duties ; and WHEREAS , the Town Clerk , Director of Engineering and Human Resources Manager recommend increasing Lora Love to a full time status (37 . 5 hour per week ) to help the Town Clerk's office to cover the increase in work , retroactive to June 30 , 2003 ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the increase in hours of Lora Love , Deputy Town Clerk , to a full time basis of 37 . 5 hours per week , retroactive to June 30 , 2003 ; and be it further RESOLVED , there will be no change in Ms . Love ' s hourly wage and job classification , but is eligible for full time benefits . MOVED : Councilman Lesser SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . TB RESOLUTION NO. 2003=085e: Authorize Public Works Facility Cleanin_q Service Contract WHEREAS , the Town has received proposals for commercial cleaning of the newly renovated Public Works Facility ; and WHEREAS , the Highway Superintendent has reviewed the proposals and recommends Mike Soprano' s Cleaning Service ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve awarding the commercial cleaning contract for the Public Works Facility to Mike Soprano' s Cleaning Service at the current amount of $ 280 per month from account A513204120 31 REGULAR TOWN BOARD MEETING THURSDAY , JULY 79 2003 APPROVED AUGUST 7 , 2003 MOVED : Councilman Lesser SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Public Works Facility Request for Proposals for Commercial Cleaning April 2003 : Per Week Per Month Per Year Continental Cleaning $ 160 $ 693 . 33 $ 81319 . 96 C . Mark Enterprises $ 12 , 916 . 00 Joe Hulbert Cleaning $ 180 $ , 9 , 360 . 00 Majestic Cleaning Co . $ 1 , 890 $ 22 , 680 . 00 Mike's Cleaning Service $ 90 $ 41680 . 00 Mike Soprano ' s Cleaning $ 280 $ 31360 . 00 TC Cleaning Service , Inc $ 160 $ 8 , 320 . 00 TB RESOLUTION NO. 2003=085f. Authorize Changinq Town Mall Cleaning Service Contract. WHEREAS , Complete ( Cortland ) Cleaning Service has been the cleaning contractor for Town Hall since May 2002 ; and WHEREAS , to our disappointment the service as provided has been inadequate ; and WHEREAS , the Human Resources Manager has received a proposal from Mike Soprano ' s Cleaning Service , whom is the current cleaner for Bolton Point and comes recommended by Ken Butler , Production Manager; and WHEREAS , the Human Resources Manager recommends changing the cleaning service contractor from Complete Cleaning Corporation to Mike Soprano's Cleaning Service ; Now , therefore , be it RESOLVED , that this governing Town Board of the Town of Ithaca does hereby approve the cleaning service to be contracted with Mike Soprano ' s Cleaning Service at a current rate of $ 750 per month from account All 620 .412 ; and be it further RESOLVED , that this governing Town Board directs and authorizes the Human Resources Manager to render a thirty ( 30 ) day written notice terminating services with Complete ( Cortland ) Cleaning Service . 32 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 MOVED : Councilman Lesser SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 18 — Discussion of Budgeting for the 2004 Community Services Supervisor Valentino told the Board she was expecting an increase in budget requests from community service agencies as the County and City budgets become tighter. She has already heard from TCat . Supervisor Valentino reviewed with the Board a list of community service providers the Town is currently contracting with . Supervisor Valentino asked the Board to pay particular attention to : Gadabout, Senior Citizens Council , and the Human Resource Services Coalition . These are pass-throughs ; the Town actually gets money from the County to pay these . It is a somewhat convoluted agreement having to do with 1 % of sales tax revenue . The City got their '/z% of the sales tax . The towns did not have a legal stand to get any portion of the 1 % . In order to appease the towns , the County said that the County would reimburse towns currently funding some of the services they also funded . The way the resolution is set, we cannot transfer the expense to other kinds of programs . There are not many towns that actually collect anything because when this was passed in the late 70s / early 80s there weren 't very many municipalities that were actually contributing . The Town gets the biggest portion of it because we were the biggest contributor to the programs . One of the things Supervisor Valentino said she has thought about is whether the Town could talk to the County and see if it would be possible to shift the funding from one program to another. Could the Town , for example , request money be shifted to help fund TCat . Councilman Lesser asked if Supervisor Valentino had any idea of how much TCat and other agencies are likely to be seeking from the Town ? Supervisor Valentino stated she did not know yet . Councilwoman Grigorov stated that the Learning Web funding looked a little out of proportion . It got tripled in 1999 and now it is almost quadrupled . Supervisor Valentino concurred . Agenda Item No . 13 - Public Hearing regarding Proposed 2 -Story Office and Work Space Addition to the Southern Cayuga Lake IntermunicipaI Water Commission Water Treatment Plant ( Attachment #8 — architectural drawings) 33 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Supervisor Valentino opened the public hearing at 7 : 00 p . m . Ms . Hunter stated the hearing had been posted and published as required . There was no one present to comment and Supervisor Valentino closed the public hearing at 7 : 01 p . m . Paul Tunison from Bolton Point briefly reviewed the project with the Board . Councilman Niederkorn asked whether , if sometime in the future Cornell and the City of Ithaca were to join the partnership , would that make the expansion obsolete ? Supervisor Valentino and Mr. Tunison told him no it would not. TB RESOLUTION NO. 2003-086: SEQR: Southern Cayuga Lake Intermunicipal Water Commission — Office And Work Space Addition And Renovation (Attachment #8 — SEQR, architectural drawings, Supplement to Agreement of Municipal Cooperation for Construction, Financing and Operation of an Intermunicipal Water Supply and Transmission System Relating to 2003 Plan Expansion Project)) WHEREAS , this action is the expansion and renovation of the Southern Cayuga Lake Intermunicipal Water Commission (Commission ) Water Treatment Facility , located at 1402 East Shore Drive in the Village of Lansing ; and WHEREAS , said project will include a two-story , 7 , 616 +/- square foot office and work space addition to the Commission 's water treatment facility , renovation of 4 , 332 +/- square feet of existing office space in the Commission 's water treatment facility , construction of a walkway to the new addition , the addition of four public parking spaces , and upgrading of the north entrance to the facility ; and WHEREAS , the proposed action , which includes authorization of the project construction and funding by the Town Board as a participating partner in the Commission , is an Unlisted action pursuant to the State Environmental Quality Review Act , 6 NYCRR Part 617 , and Town of Ithaca Local Law No . 5 of the Year 1988 Providing for Environmental Review of Actions in the Town of Ithaca ; and WHEREAS , the Town Board , at a public hearing held on July 7 , 2003 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act and Local Law No . 5 of the Year 1988 Providing for Environmental Review in the Town of Ithaca , for the above referenced action as proposed and , therefore , an Environmental Impact Statement will not be required . MOVED : Councilwoman Russell SECONDED : Supervisor Valentino 34 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . TB RESOLUTION NO. 2003-087; Public Interest Order and Resolution Authorizingq the Expansion and Renovation of the Southern Cayuga Lake Intermunicipal Water Treatment Plant, Authorizing the Expenditure of Funds for Such Purpose, Authorizingg the Issuance and Sale of Joint and Several Serial Bonds for a Portion of the Costs of Such Project and Authorizing Execution of an Amendment to the Agreement of Municipal Cooperation Governing Such Treatment Plant At a meeting of the Town Board of the Town of Ithaca , Tompkins County , held at the Town Hall , 215 North Tioga Street , in the City of Ithaca , New York , on the 7th day of July , 2003 , at 5 : 30 o'clock p . m . prevailing time . PRESENT : Supervisor Catherine Valentino Councilperson Mary Russell Councilperson Carolyn Grigorov Councilperson David Klein Councilperson William Lesser Councilperson Thomas Niederkorn Councilperson Will Burbank ABSENT : None WHEREAS , the Town Board of the Town of Ithaca , in conjunction with the Towns of Dryden and Lansing and the Villages of Cayuga Heights and Lansing , has determined and agreed to participate in the expansion and renovation of the Southern Cayuga Lake Intermunicipal Water Commission (" SCLIWC " ) water treatment plant and to contract indebtedness therefore in accordance with Section 15 of the Local Finance Law pursuant to a Supplement to Agreement of Municipal cooperation for Construction , Financing and Operation of an Intermunicipal Water Supply and Transmission System Relating to 2003 Plant Expansion Project dated as of July 7 , 2003 (the " Intermunicipal Agreement Supplement" ) ; and WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as this Board determines to be necessary , relating to the construction and equipping of a two-story office and work space addition to the Southern Cayuga Lake Intermunicipal Water Commission (" SCLIWC " ) water treatment plant , pursuant to Article 5-G of the General Municipal Law and relevant provisions of the Town Law and Village Law , such project to be known and identified as the SCLIWC 2003 Plant Expansion Improvement , and hereinafter also referred to as " Improvement" , to provide expanded space in the water treatment plant owned in common by the Towns of Dryden , Ithaca and Lansing and the Villages of Cayuga Heights and Lansing (collectively the " Municipalities" and sometimes individually the " Municipality" ) , such improvement to be 35 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , :2003 constructed and owned by the Municipalities , and WHEREAS , said plan , report and map have been prepared by Hunt Engineers , Architects & Land Surveyors , P . C . , competent engineers duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the area of said Town determined to be benefitted by said SCLIWC 2003 Plant Expansion Improvement consists of the entire area of the Town excepting therefrom the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed SCLIWC 2003 Plant Expansion Improvement consists of the improvements set forth below , and as more particularly shown and described in said map , plan and report presently on file in the Office of the Municipality Clerk ; and WHEREAS , the maximum proposed to be expended for the aforesaid improvement is $2 , 310 , 835 . 00 ; and WHEREAS , the proposed method of financing to be employed for the aforesaid improvement is issuance by the Municipalities of joint and several serial bonds not to exceed $ 1 , 000 , 000 and payment of the balance of the costs of said improvement by the expenditure of current revenues and surplus funds held by SCLIWC . WHEREAS , a public hearing for the purpose of considering said plan , report and map , the providing of said SCLIWC 2003 Plant Expansion Improvement , the authorization of serial bonds for payment of part of the costs of the Improvement, the expenditure of current revenues and surplus funds for the balance of the costs of the Improvement , and the amendment of the existing Agreement of Intermunicipal Cooperation between the Municipalities in relation to such Improvement was held on the 7`h day of July , 2003 , all in accordance with applicable provisions of General Municipal Law, Local Finance Law , and Town Law , at which time all persons interested in the subject thereof were given an opportunity to be heard ; and WHEREAS , the project hereinafter described has been determined to be an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act , the implementation of which as proposed , it has been determined will not result in any significant environmental effects ; and WHEREAS , all other actions precedent to the financing of the capital project hereinafter described have been performed ; and WHEREAS , it is now desired to authorize the SCLIWC 2003 Plant Expansion Project , the execution of the Intermunicipal Agreement Supplement , and the financing of such capital project ; 36 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 NOW , THEREFORE , BE IT RESOLVED by the Town Board of the Town of Ithaca , if the within resolution in substantially the same form is adopted , approved and made effective by the other member municipalities of SCLIWC , to the extent applicable to such municipality , as follows : Section 1 . The Town of Ithaca hereby authorizes the SCLIWC 2003 Plant Expansion Project , consisting of construction of a 7616 square foot , two story office and work space addition on the east end of the SCLIWC water treatment facility at 1402 East Shore Drive in the Village of Lansing and renovation of 4332 square feet of existing office space to provide increased office space for SCLIWC ' s Administration and Distribution personnel , workshops for SCLIWC 's electrical and mechanical technicians and production department personnel , handicapped accessibility , an archive room for long term storage of SCLIWC 's files and documents , an expansion of the facilities laboratory to meet increased water quality monitoring requirements , and additional fire suppression systems in the new and renovated areas of the facility ; upgrading the HVAC systems to bring them into compliance with current building codes ; upgrading the north entrance to the facility ; and adding four additional parking spaces to accommodate the public , all of said actions being authorized pursuant to Articles 12 , 12 -A , and/or 12 -C of the Town Law and Article 5-G of the General Municipal Law . Section 2 . The Town of Ithaca hereby authorizes the Supervisor , on behalf of the Town , to execute the Intermunicipal Agreement Supplement pursuant to which the Town authorizes the SCLIWC 2003 Plant Expansion Project , delegates to SCLIWC the authority to contract for and construct said Project , and agrees to the manner of financing the same as set forth herein . Section 3 . The Town of Ithaca , subject to the approval of the voters of the Town of Ithaca if a referendum is requested , hereby authorizes the expenditure of up to $2 , 310 , 835 . 00 for the SCLIWC 2003 Plant Expansion Project and the payment of all costs incident thereto , including architects fees , consulting fees , attorneys fees , bidding costs and any other related costs , all of said actions being hereinafter collectively referred to as the " Project . " Section 4 . There are authorized to be issued in connection with the Project , $ 1 , 000 , 000 joint serial bonds of the Village of Cayuga Heights , Village of Lansing , Town of Dryden , Town of Ithaca , and Town of Lansing , all of Tompkins County , New York , pursuant to the provisions of Section 1 of Article VIII of the Constitution of the State of New York as amended and Title 1A of the Local Finance Law . Section 5 . $ 2 , 310 , 835 . 00 is estimated as the maximum cost for Project , and the plan for the financing of the Project , which plan is hereby authorized , consists of 37 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 ( a ) The issuance of not more than $ 1 , 000 , 000 joint and several serial bonds as aforesaid , the amount of which is initially estimated to be allocated and apportioned to each of the municipalities is set forth below ; and ( b ) Payment from the unreserved fund balance of SCLIWC of the balance of the remaining costs of such SCLIWC 2003 Plant Expansion Project . Section 6 . For the purposes of Section 15 . 10 of the Local Finance Law relating to the allocation of joint indebted ness , the amount of joint indebtedness to be apportioned and allocated to each of said Towns and Villages shall be in the same proportion as the consumption of water from the SCLIWC facility in each of the Towns of Dryden , Ithaca , and Lansing and the Villages of Cayuga Heights and Lansing shall bear to the total consumption of water from the SCLIWC water distribution facility , which is estimated to be , and for the purposes of determining gross indebtedness of each of said municipalities in their respective debt statements pursuant to Section 15 . 10 of the Local Finance Law and therefore the amount to be allocated for the purpose of ascertaining each of the municipalitigs debt contracting powers , shall be as follows : MUNICIPALITY PERCENTAGE OF DEBT ALLOCATED PORTION OF DEBT Town of Dryden 4 . 455 $ 44 , 550 . 00 Town of Ithaca 46 . 185 $461 , 850 . 00 Town of Lansing 17 . 322 $ 173 , 220 . 00 Village of Lansing 20 . 324 $203 , 240 . 00 Village of Cayuga Heights 11 . 714 $ 117 , 140 . 00 Nothing in this section shall be deemed to be in conflict with or to supercede the provisions of this resolution hereinafter set forth relating to the annual apportionment of the amount of principal and interest on the bonds herein authorized to be issued as among said Towns and said Villages , nor the manner of collection and payment of the amounts of annual debt serviced provided to be apportioned annually by said provisions . The Supervisors of said Towns and the Treasurers of said Villages are hereby authorized and directed to act jointly to make application to the State Comptroller as appropriate for the allocation and apportionment of said joint indebtedness in accordance with the provisions of this 38 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 section and to perform all acts and furnish all information required in connection with such application . Section 7 . It is hereby determined that the period of probable usefulness of the aforesaid specific objects or purposes is 40 years , pursuant to Subdivision 1 of Paragraph a of Section 11 . 00 of the Local Finance Law . It is further determined that the maximum maturity of the serial bonds herein authorized will exceed five years . Section 8 . The full faith and credit of said Town of Dryden , said Town of Ithaca , said Town of Lansing , said Village of Cayuga Heights , and said Village of Lansing , all of Tompkins County , New York , are hereby jointly pledged for the payment of the principal of and interest on said bonds as the same respectively become due and payable . The principal of and interest on said joint bonds shall be apportioned annually among said Towns and said Villages in accordance with the Intermunicipal Agreement Supplement hereinabove referred to , in the ratio which the consumption of water from the SCLIWC system in each of said municipalities bears to the full consumption from the entire SCLIWC water distribution system , such ratio to be annually determined in accordance with the aforesaid Intermunicipal Agreement Supplement , the share of said principal and interest to be borne by the aforesaid Towns , shall be annually assessed , levied and collected within said Towns as follows : ( a ) From the several lots and parcels of land in each of the water districts in the Town of Dryden and in the Town of Lansing , in the manner provided by law in accordance with the benefit conferred on such parcels and lots by such Improvement . ( b ) From the several lots and parcels in the Town of Ithaca Town -wide water improvement area , in the manner provided by law in accordance with the benefit conferred on such parcels and lots by such Improvement . The Village of Cayuga Heights shall annually levy and collect a tax sufficient to pay the share of said principal and interest to be borne by said Village , as the same may become due and payable , and the Village of Lansing shall annually levy and collect a tax sufficient to pay the share of said principal and interest to be borne by said Village , as the same may become due and payable . If not paid from the aforesaid sources , all the taxable real property in said Town of Dryden , and all the taxable real property in said Town of Ithaca , and all the taxable real property in said Town of Lansing and all the taxable real property in said Village of Cayuga Heights , and all the taxable real property in said Village of Lansing shall be jointly subject to the levy of an ad valorem tax , without limitation as to the rate or amount , sufficient to pay the principal of and interest on said bonds as the same become due and payable . 39 REGULAR TOWN BOARD MEETING THURSDAY , JULY 79 2003 APPROVED AUGUST 7 , 2003 Section 9 . Subject to the provisions of the Local Finance Law and this section , the power to authorize the issuance of and to sell joint bond anticipation notes in anticipation of the issuance and sale of the joint serial bonds herein authorized , including renewals of such notes , is hereby delegated to the Supervisor of the Town of Ithaca , the Chief Fiscal Officer of said Town , acting on behalf of the chief fiscal officers of the Towns of Dryden and Lansing and the Villages of Cayuga Heights and Lansing . Such joint bond anticipation notes shall be of such terms , form and contents , and shall be sold in such manner as may be prescribed by a bond anticipation note certificate , as authorized by Section 30 . 00 of the Local Finance Law ; provided , however , that any bond anticipation notes so issued shall be the joint indebtedness of said Towns and said Villages and shall be executed in the names of Town of Dryden , the Town of Ithaca , the Town of Lansing , the Village of Cayuga Heights and the Village of Lansing , and shall be signed by the Supervisor of the Town of Dryden on behalf of said Town and shall have affixed thereto the seal of the Town of Dryden , attested by the Town Clerk of said Town , shall be signed by the Supervisor of the Town of Ithaca on behalf of said Town and shall have affixed thereto the seal of the Town of Ithaca attested by the Town Clerk of said Town said Supervisor, shall be signed by the Supervisor of the Town of Lansing on behalf of said Town and shall have affixed thereto the seal of the Town of Lansing , attested by the Town Clerk of said Town , shall be signed by the Treasurer of the Village of Cayuga Heights on behalf of said Village and shall have affixed thereto the seal of the Village of Cayuga Heights , attested by the Village Clerk of said Village , and shall be signed by the Treasurer of the Village of Lansing on behalf of said Village and shall have affixed thereto the seal of the Village of Lansing , attested by the Village Clerk of said Village . The chief fiscal officer of the Town of Ithaca to whom is hereby delegated the power to authorize the issuance of and to sell such joint bond anticipation notes , shall file an executed copy of each such bond anticipation note certificate with the finance board of each of the aforesaid municipalities prior to the issuance of the bond anticipation note or notes authorized by such certificate . Section 10 . The validity of such joint serial bonds and joint bond anticipation notes may be contested only if: 1 . Such joint bonds are authorized for an object or purchase for which said Towns or said Villages are not authorized to expend money , or 2 . The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with , and an action , suit or proceeding contesting such validity is commenced within 20 days after the date of publication , or 3 . Such joint bonds are authorized in violation of the provision of the Constitution . 40 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Section 11 . Upon the adoption of this resolution by each of the aforesaid Towns and the aforesaid Villages , and the publication thereof with the notice provided for herein , the Clerks of each such Town and each such Village shall file with the Clerk of each of the other Towns and of the Villages , a certified copy of this resolution and a printer' s affidavit or affidavits , as the case may be , of publication thereof with the required noticed or notices , as the case may be . Section 12 . Pursuant to Section 15 . 00 ( m ) of the Local Finance Law , the powers and duties of advertising such joint bonds for sale , conducting the sale and awarding the bonds , are hereby delegated to the Supervisor of the Town of Ithaca , Tompkins County , New York , who on her own behalf and on behalf of the chief fiscal officers of the Towns of Dryden and Lansing and the Villages of Cayuga Heights and Lansing , shall advertise such bonds for sale , conduct the sale , and award the bonds in such manner as she shall deem best for the interests of the aforesaid Towns and Villages , provided , however, that in the exercise of these delegated powers , she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds . The receipt of said Supervisor shall be a full acquittance to the purchaser of such bonds , who shall not be obliged to see to the application of the purchase money . Section 13 . All other matters , except as provided herein relating to such joint bonds , including determining whether to issue such joint serial bonds having substantially level or declining debt service and all matters related thereto , prescribing the method for the recording of ownership of said bonds , appointing the fiscal agent or agents for said bonds , providing for the printing and delivery of said bonds , the date , denominations , maturities and interest payment dates , place or places of payment , shall be determined by said Supervisor on behalf of the chief fiscal officers of the Towns of Dryden , Ithaca , and Lansing , and the Villages of Cayuga Heights and Lansing . It is hereby determined that it is to the financial advantage of the issuers not to impose and collect from registered owners of such serial bonds any charges for mailing , shipping and insuring bonds transferred or exchanged by the fiscal agent , and accordingly , pursuant to paragraph c of Section 70 . 00 of the Local Finance Law , no such charges shall be so collected by the fiscal agent . Such bonds shall contain substantially the recital of validity clause provided for in Section 52 . 00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52 . 00 of the Local Finance Law , as the Town Supervisor shall determine . Said bonds shall be signed in the name of each Town and Village by the manual signature of each respective chief fiscal officer and a facsimile or original of the corporate seal of each Town and Village shall be imprinted thereon and shall be attested by the manual signatures of each respective Town or Village Clerk . 41 REGULAR TOWN BOARD MEETING THURSDAY , JULY 77 2003 APPROVED AUGUST 7 , 2003 Section 14 . Pursuant to Local Finance Law Section 15 , the Supervisor of the Town of Ithaca is designated as the chief fiscal officer to maintain the records relating to the joint bonds , the paying agent on the bonds , and the registration agent if she does not appoint such an agent pursuant to the authority granted elsewhere in this resolution . Section 15 . Any obligation issued under authority of this resolution shall contain on it' s face a recital in substantially the following form : "This obligation evidences the joint indebtedness of the Town of Ithaca , Tompkins County , New York , the Town of Dryden , Tompkins County , New York , the Town of Lansing , Tompkins County , New York , the Village of Cayuga Heights , Tompkins County , New York , and the Village of Lansing , Tompkins County , New York . " Section 16 . This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1 . 150- 1 . Other than as specified in this resolution , no moneys are , or are reasonably expected to be , reserved , allocated on a long -term basis , or otherwise set aside with respect to the permanent funding of the object or purpose described herein . Section 17 . SCLIWC is hereby authorized to pay , out of unreserved surplus , the costs of the SCLIWC 2003 Plant Expansion Project in excess of the bond proceeds authorized by this resolution , provided , however, the maximum cost of said project does not exceed the maximum authorized in this resolution . Section 18 . It is hereby determined that the Town 's share of the estimated expense of the aforesaid improvement does not exceed 1 / 10th of 1 % of the full valuation of the taxable real property in the area of said Town outside of Villages and , therefore , in accordance with the provisions of subdivision 13 of Section 209-q of the Town Law , the permission of the State Comptroller is not required for such improvement . Section 19 . Within 10 days after the adoption of this resolution by the Town Board , the Town Clerk shall , as set forth in Section 90 of the Town Law , post and publish a notice which shall set forth the date of the adoption of this resolution and contain a copy of this resolution , or an abstract of this resolution concisely stating the purpose and effect thereof. Such notice shall specify that such resolution was adopted subject to a permissive referendum . Section 20 . If no referendum is requested , or if requested , a referendum is held and the referendum approves the resolution , this resolution , or a summary thereof, shall be published by the Town Clerk of the Town of Ithaca , together with a notice in substantially the form prescribed , and containing the information required , by Section 81 . 00 of said Local Finance Law , such publication to be in the Ithaca Journal , a newspaper published in the City of Ithaca and having a general circulation within such Town . 42 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Section 21 . This resolution shall take effect immediately , unless a referendum is requested , in which event it shall take effect , if approved at such referendum , upon such approval . Section 22 . Pursuant to subdivision 6 (d ) of Section 209-q of the Town Law , the Town Clerk is hereby directed and ordered to cause a certified copy of this resolution to be duly recorded within 10 days of the date of adoption in the Office of the Clerk of the County of Tompkins , which when so recorded , shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement . Section 23 . This resolution is adopted subject to a permissive referendum pursuant to Town Law Article 12 , 12-A and/or Article 12-C , and Local Finance Law Sections 35 . The question of adoption of the foregoing resolution was , upon motion made by Councilwoman Russell , and seconded by Supervisor Valentino , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting aye Councilman Klein Voting aye Councilwoman Grigorov Voting aye Councilwoman Russell Voting aye Councilman Lesser Voting aye Councilman Niederkorn Voting aye Councilman Burbank Voting aye The resolution was thereupon duly adopted . Agenda Item No . 17 — Consider Approval of Hazard Mitigation Agreement (Attachment #9 — Memo from Jon Kanter) Supervisor Valentino told the Board the Town ' s share of costs for this will be around $9 , 994 . 00 . Mr. Kanter told the Board he had heard from Kate Hackett , Tompkins County Planning , that they had gotten the $ 30 , 000 grant . TB RESOLUTION NO. 2003-088: Authorization of Funding and Signin_g Memorandum of Understanding Among the County of Tompkins and the Towns of Caroline, Danby, Enfield, Groton, Ithaca, Lansing, and Ulysses to Complete a Multi jurisdictional A11-Hazard Mitigation Plan WHEREAS , the Federal Disaster Mitigation Act of 2000 encourages and rewards local governments that initiate pre-disaster planning to identify and mitigate , where practicable , Natural , technological , and human-caused hazards within their 43 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 communities , and to promote the development of more disaster resistant communities ; and WHEREAS , the residents of the Town of Ithaca are vulnerable to potential hazards , including : 1 ) natural hazards , such as flooding , severe weather ( including summer storms , windstorms , tornadoes , snowstorms , and ice storms ) , fire drought , and other natural hazards , 2 ) technological hazards , such as transportation accidents and hazardous material spills , and 3 ) human-caused hazards , such as civil unrest , riots , and acts of terrorism ; and WHEREAS , a hazard mitigation plan that addresses these potential disasters will help improve the ability of the Town of Ithaca to minimize the loss of life and property and disruption to the economic well- being of the community due to a disaster , and to lay the foundation for a speedier recovery should a disaster strike ; and WHEREAS , by November , 2004 , participation in the development and adoption of an All- Hazard Mitigation Plan will be required to receive State and Federal funding for certain capital improvements and other hazard mitigation initiatives ; and WHEREAS , the New York State Emergency Management Office is administering a competitive Pre- Disaster Mitigation grant program that reimburses successful applicants a portion of the cost of preparing an All- Hazard Mitigation Plan ; and WHEREAS , representatives of the Town of Ithaca have participated in discussions with interested municipalities and representatives of Tompkins County regarding preparing a grant application and All- Hazard Mitigation Plan with multiple jurisdictions in Tompkins County ; and WHEREAS , the Town of Ithaca Town Board supported the preparation of a grant application to develop a Multi -jurisdictional All- Hazard Mitigation Plan for Tompkins County , and authorized the Tompkins County Planning Department to prepare a Pre- Disaster Mitigation grant application for Tompkins County in Resolution No . 2003-014 , dated February 10 , 2003 ; and WHEREAS , The Tompkins County Planning Department has completed and submitted a Pre- Disaster Mitigation Plan grant application and has agreed to oversee and administer the preparation of a Multi-Jurisdictional All- Hazard Mitigation Plan for Tompkins County ; and WHEREAS , a cost allocation structure to pay for the local contribution required by grant recipients to prepare the All- Hazard Mitigation Plan has been discussed by the participating municipalities , which is based on 2002 taxable assessed property value , population , and land area ; and WHEREAS , Tompkins County has submitted a draft Memorandum of Understanding among the County and participating municipalities to complete a Multi-jurisdictional All- 44 REGULAR TOWN BOARD MEETING THURSDAY , JULY 77 2003 APPROVED AUGUST 7 , 2003 Hazard Mitigation Plan , which includes an estimated cash commitment by the Town of Ithaca of $ 9 , 994 , with an additional local share consisting of in-kind services of $ 1 , 845 ; NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize the Supervisor to sign on behalf of the Town of Ithaca a Memorandum of Understanding Among the County of Tompkins and the Towns of Caroline , Danby , Enfield , Groton , Ithaca , Lansing , and Ulysses to Complete a Multi- jurisdictional All - Hazard Mitigation Plan (the Plan ) , subject to the following : 1 . The understanding that the Town of Ithaca ' s involvement and input into the consultant selection process for preparation of the Plan shall reasonably reflect the Town of Ithaca ' s estimated proportional local share (30 . 75 % ) of the cost of preparing the Plan as outlined above ; and 2 . Review and advice of the Attorney for the Town regarding the proposed Memorandum of Understanding ; and 3 . Approval by the Supervisor of the Town of Ithaca of a draft scope for the Plan , prior to signing the Memorandum of Understanding ; and BE IT FURTHER RESOLVED , that in the event the grant application is approved and funded , the Town of Ithaca agrees to contribute a cash amount not to exceed $ 10 , 000 and in-kind services at least equivalent to $ 1 , 845 , based on the formula stated in the Memorandum of Understanding , for the preparation of the Plan , said cash amount to be charged to Account to be determined by the Budget Officer and Town Supervisor. MOVED : Councilman Niederkorn SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 19 . Discussion of the Town ' s Contractual and Partnership Relationships with the City of Ithaca (Attachment # 10 - 61112003 letter from Mayor Alan Cohen) Supervisor Valentino introduced Fire Chief Brian Wilbur to discuss with the Board the Fire Protection Contract with the City and the unfilled vacancy resulting from Ray Wheaton ' s retirement . Supervisor Valentino told the Board that she and Chief Wilbur have been talking back and forth about this on a regular basis . Their understanding of the contract is that the City is obligated to fill Mr . Wheaton ' s position . Supervisor Valentino read a June 1 , 2003 letter from Mayor Alan Cohen informing her that it is unlikely the City would fill Mr . 45 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Wheaton ' s position . She told the Board that Chief Wilbur' s recommendation to promote from within to fill the position and hire an entry- level firefighter was rejected by the City . Supervisor Valentino then stated her feeling that this is just the tip of the ice-burg . When the budget comes around she has a feeling that making major cuts in the fire department will probably happen again . The Town has made a significant contribution towards fire protection to make sure our residents are adequately protected . For the City to think about changing what was our intent in the agreement is very troublesome . She asked Chief Wilbur his feeling on the cuts and how are we are going to maintain adequate staffing with the regulations that are in front of us if these cuts take place . Chief Wilbur told the Board he would say to them the same thing that he said to the Common Council 's Human Resource Committee when he asked them to overturn the decision of the Vacancy Review Committee . He feels like he ' s between a rock and a hard place . They have no room to maneuver , no margin , which is what the department has been operating under for quite a while . As soon as there is any kind of a loss it puts the whole system into overload . There are times when the department is in overload , like when we have a big fire , and we can tolerate that because that starts and stops and is over with . When it' s ongoing and continuing , the ability to maintain that kind of effort over any period of time is very very difficult for all of us . In looking at the Mayor' s budget guidelines for preparation of the 2004 budget , he ' s asking us to submit a budget that would include a 5 % decrease in expenditures while at the same time absorbing contractual increases . Given the estimates that he 's provided for contractual increase that translates into somewhere between a 7 % or 8 % reduction over our current expenditures . It' s huge . That' s over $ 300 , 000 . Chief Wilbur stated his estimate of what that means as a loss of somewhere around 6 positions and that would be devastating . There isn ' t a good way that he knows of to cut that number of positions and deliver the services according to the existing fire contract. Councilwoman Russell asked if the department was able to comply with nation fire protections standards . Chief Wilbur responded stating there are a variety of standards out there . Some of them are regulatory as imposed by OSHA . There is what we call a 2-man - in / 2 - man - out requirement for entering a hazardous environment . That means that if we put anybody inside a burning building it has to be at least 2 and if we put at least 2 inside we have to have at least 2 outside to go in a get them if they get in trouble . That increased the demand for the number of people on the fire grounds sufficiently that we didn 't know then how we were going to compensate . The addition of three firefighters helped us , primarily during the day when our bunker and volunteer firefighter levels were at the lowest for availability . That' s an example of a regulatory requirement . There is a standard written by the National Fire Protection Association which is relatively new and imposes a new set of requirements on ( inaudible ) fire departments that is usually translated into crews of 4 on fire apparatus . We currently have 4 engines , 1 truck , and 1 duty car in service at any given time and our crews are 2 people on each engine , 2 people on the truck , and 1 person in the duty car for a minimum 46 REGULAR TOWN BOARD MEETING THURSDAY, JULY 712003 APPROVED AUGUST 7 , 2003 staffing of 11 . If we applied the OSHA standards the minimum number of people that we should have to initiate fire suppression operations in a building would be about 17 . When you arrive with 11 it' s hard to figure out what to do with those 6 that are missing . We do the best we can and I think we do pretty well and that speaks a great deal about the quality of our people . What it also says is that if we reduce the number at all , when we go into a deficit situation , it makes it very difficult . Regulations also prescribe such things as response time . We need to be able to arrive at the scene in 4 minutes 90 % of the time . That has a great deal to do with where fire stations are located and it says that we need to get a vehicle there within 4 minutes , we need to have the rest of the fire fighting force required to deal with the fire there within 8 minutes . We had a study done , which I should probably bring over some time and present to you , this past spring by some students at Cornell where we analyzed out level of compliance with this regulation . Already in outlying areas of the Town we don 't meet that standard . If we have to close fire stations we won 't meet the standard in most of the community other than in the core of the City . The situation is dark . Councilwoman Russell stated that Chief Wilbur seemed to be telling the Board we ' re in a situation where we are not adequately giving coverage to the people in the Town . Chief Wilbur responded stating currently we ' re down 1 person who served primarily in an administrative role , in code enforcement . His work is on my desk . I ' m giving it the old college try , but I ' m getting behind rapidly . Supervisor Valentino stated that was a big concern of hers . When your number 1 person , your Fire Chief, is now taking on the responsibilities of 2 people , is it not in the best interest of this community to have someone tired and overworked making crucial public safety decisions . Supervisor Valentino presented the following proposal to the Board . The Town has some extra funds that collected over the years on the fire tax that can only be used for fire protection . She recommended that the Town propose to the City that we would fund the vacated position under Chief Wilbur' s proposal for 18 months . The cost of that would be between $ 35 , 000 and $ 60 , 000 and the Town has the money available . While the Town would be willing to do this for 18 months , the City of Ithaca would have to comply with what we consider the spirit of the contract and start meeting with us immediately to work through what can be done to make sure that the Town of Ithaca gets the minimum adequate coverage needed . If we don 't reach a resolution , the Town of Ithaca has , in our contract , the option to withdraw from the contract with one year's notice . The Town would begin immediately exploring other ways of meeting the needs of residents , which would be perhaps starting our own fire department . The Town owns almost 80 % of two fire stations , plus the contract also gives the Town a considerable interest and ownership in a lot of the fire equipment . There is another option to look at if everything breaks down . That option is to enter into contractual agreements with some of the other volunteer fire departments that circle the City . Or a 47 REGULAR TOWN BOARD MEETING THURSDAY , JULY 7 , 2003 APPROVED AUGUST 7 , 2003 combination of both , contracting as we already do with Cayuga Heights with some volunteers and some paid fire fighters . Supervisor Valentino stated she knew Chief Wilbur hates to hear this and she had warned him ahead of time that this was what she would have to say , but she thought he also understood the kind of priority put on this and how important this is to the residents of the Town . Our hope is that we can begin working with the City and come up with ideas and suggestions that can help us fill this gap and make sure that we ' re comfortable that we have the kind of coverage that we need for this community . Supervisor Valentino told the Board she wanted the City to begin to meeting with the Town on a serious basis , stating those that were in the contract negotiations can easily start meeting with them again . Councilman Klein asked Attorney Barney if there was any doubt in his mind that , in terms of the agreement , the City is required to maintain the level of staffing the Town is asking for . Attorney Barney stated that when the agreement was drawn we were more concerned about being saddled with the cost of a lot of extra firefighters we had no voice in being able to determine whether they were needed or not. So the language is cast more in the form of you won 't exceed these amounts without the Town having some input on it . But I think it can equally be interpreted that it also sets a minimum level that we agree to pay for. Supervisor Valentino stated she thought the intent , when we put in the number of people and the titles , was that was the minimum level that the Town expected the City to maintain . She felt it was clearly the intent when they talked about it in the negotiations . Councilman Klein stated he did remember they had some concern with firefighters that were doing code enforcement but didn 't remember how they resolved it . But clearly , if 60 % of their duties was code enforcement and that's 100 % on the City' s side none of it would be on the Town 's side . Supervisor Valentino stated that what they did , and she thought it was quite a big concession on the part of the Town , was to use some of the firefighters for code enforcement . We weren ' t totally convinced that it was in the Town ' s best interests , but we we ' re willing to go along with it . But you 've got to remember that 1 /3 of the salary of the person that is doing strictly City code enforcement is being paid by the Town . We agreed to it as long as any code enforcement fees or revenues are credited to the fire department budget . It was a pretty big concession on our part . Councilman Klein commented in the case of Ray Wheaton whose primary responsibilities was code enforcement that' s taking away other firefighters or the chief' s time to now do his position . 48 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Chief Wilber elaborated regarding the three firefighters . That was a fairly complicated structure that we agreed to to get these firefighters and we felt we could do three things by getting these people . 1 ) was to address a deficiency that we had in doing inspections at place of assembly in the City ; 2 ) was to address the 2 in 2 out mandate that we had , 3 ) another was to keep West Hill station open . We agreed that funding would come essentially 1 /3 from the City , 1 /3 from the Town , and 1 /3 from the revenues to be generated by the code enforcement . It' s been a very very delicate balance . These people do work day times so they are available during short staffing periods . They do code enforcement most of the time except that they are required to maintain their certification both in training and whatever else to be an interior structure firefighter . They' re available 100 % of the time if there is an emergency . Supervisor Valentino commented on the need to maintain adequate fire protection in light of the commercial development that is happing in the City , Ciminelli and out the southwest part development ; and the additional requirements resulting from 9/11 . Councilman Lesser stated if the Town is going to spend the money required to start it' s own fire department we should also hire some kind of consultant to come in and take a brief look at the situation and give us an independent view . So if we move on this and a constituent calls me and asks on what basis are you making this decision I could point to this and say this is an independent one . Councilman Lesser stated he knew nothing about this area , but did know the Town had been negotiating these matters for a number of years and felt it was very easy to have the underlying factual situation get somewhat involved with a legacy and personalities , and it is difficult for those outside the negotiations to sort these matters out . If we could take a little bit of that surplus funds and put it in to hiring somebody to come , just take a quick look and say a community like this you typically need this level of staffing , this sort of location , etc . Not anything in huge detail . Supervisor Valentino responded stating she thought when she said it would be two track that' s exactly what we have to do is begin to do an evaluation of what does this really mean . The last thing that we want to do is end up in a worse situation than the reduction from the City would be . And we have to at least be equal or better than that . Yes , we probably would have to take some money and build on the information that we know from what Noel Desch and other people had done . We 've looked at this a little bit before and there are some things out there we would begin putting it together. Just what kind of a consultant or what kind of expertise that might mean that we need to get that would be immediately what we would need to do . Councilman Lesser stated what he was trying to talk about was not necessarily a detailed plan but just a quick look that says in a community like this , this is the typical staffing that would be required , these are the several standards . 49 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Councilwoman Russell was sure Chief Wilbur could give us a copy of the 1710 standards . Mr . Frost stated he had those standards in his office . Supervisor Valentino told Councilman Lesser there was a lot of information that could be gotten to him quickly we can begin to get a real picture of how this would have to come together. If this is what we have to do we want to make sure that it is going to work . Hopefully , we won 't have to go there but we certainly need to start down that road looking at it right away because a year and a half ends up pretty quick . We certainly don 't want to move into something that we' re not feeling really comfortable about . Councilman Niederkorn stated this is very interesting and he didn 't see this yet as any kind of a malicious intent on the part of the City to diminish fire protection in this community . He felt that what the City was doing was obviously related to a rock and a hard place , that they have huge budget deficits that they' re looking at a huge potential tax rate increase . The Town of Ithaca doesn 't have that kind of problem . We haven 't had an increase in taxes around here since anyone can remember. So we ' re very fortunate . At the same time we are the recipients of the City' s bad luck . I think your proposal is a recognition of the fact , first of all , that the City does have an empty coffer that we haven 't had so far. Secondly , it' s a recognition that we are concerned about this , and that we can help , and that we ' re willing to help because we can help . Councilman Niederkorn felt it needs to be looked at in a very positive light and he' d be interested to know how it would be received by the City . He stated it' s a very good step forward . Councilman Niederkorn further stated he was afraid to say that it also seems to him that what Supervisor Valentino said about this being a continuing process might be absolutely right . It will be sometime probably before somebody else retires , but they won 't want to replace that person and this is just an opportunity for them to cut corners every time they can . Councilman Niederkorn commented that he was intrigued by the part of the agreement that said , the Town of Ithaca sees that they need to have additional staff to take care of their problems that they would pay for that themselves and the City would not be any part of it . Now that might be another opening for us here too . Supervisor Valentino stated she thought if we can just get them to seriously talk with us that there are certainly many different ways to make sure that there is adequate coverage . Right now there isn 't any communication going on . We were just arbitrarily told that this is what' s going to happen and we were arbitrarily told about the three firefighters that they were going to cut last year . This is not the way to try to build intermunicipal cooperation and relationships . We need to have honest , open dialogue with the City and that ' s just not happening . Supervisor Valentino went on to say the City has got huge budget problems . Their main budget problem is their huge debt load . They' re paying just for the principal on their debt over 5 million dollars a year, and over $ 1 , 800 , 000 in interest alone . That ' s killing 50 REGULAR TOWN BOARD MEETING THURSDAY , JULY 77 2003 APPROVED AUGUST 7 , 2003 them . They 've gone down that road for over 10 years , adding to their debt , and adding to their debt , and that' s where they are . There are ways that they can cut some of those costs if they would look at them and if we entered into some discussions with them . The City has to recognize and acknowledge how serious their debt limit budget is , and then look for help either from some of the people at the banks or other places . There are lots of ways out there . It ' s not just going across the board and saying you have to do a 5 % cut . Anybody that ' s done a budget knows that in a really small department or in departments that are crucial a 5% across the board cut does not work . You have to look at some other things . Eliminating some departments . Eliminating some projects . It' s nasty work , but that ' s where they should be spending a lot of their time . Councilwoman Russell remarked if we fund this one position for 18 months and they' re still talking about cutting 3 . 5 more firefighters out of Brian ' s budget this year, that doesn 't really solve the problem . Supervisor Valentino replied stating part of our resolution would be a commitment that they don 't make any more personnel cuts . Councilman Niederkorn felt that might be viewed as a threat stating we ' re trying to help . Councilman Lesser stated this was a reason why we needed some kind of objective standard . Supervisor Valentino stated the Town and City had already agreed on a staffing level . To clarify , Chief Wilbur stated that we 've had one retirement this year and the City has chosen not to replace that position . That' s the only impact that he saw in the balance of this year. All of the minus 7% or 8% impacts would play into the year 2004 so any future reductions would be determined then . Chief Wilbur stated he had 3 people who have indicated they will retire next year. Supervisor Valentino as the Board if they were able to say to the City that the Town will fund Chief Wilbur' s recommendation of promoting from within , that $60 , 000 cost , for 18 months with the stipulation that they begin talking to us seriously about how we can maintain the coverage for the community that is needed and that if that doesn 't happen or doesn 't move along at a good pace the understanding that the Town of Ithaca is going to start exploring other options of which one is forming our own paid fire department and contracting with other volunteer fire departments around the Town because we need to make sure that we have adequate fire and emergency coverage for the residents of the Town . The board discussed the wording of the proposed resolution . Councilman Lesser stated he liked the general idea that we need to do something . This is positive , however, we ' re putting in an extra $60 , 000 in exchange for something . In order to be operational what we expect has to be a lot more specific than come to the table , negotiate in good faith . That' s so vague ; you ' re going to get into a big discussion about whether or not you ' re meeting the conditions of those terms . I ' m not sure what it 51 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 is , maybe John can think of it , but if that' s your stipulation you have to be specific so that you know if it ' s not being achieved you can both identify it very clearly . Attorney Barney suggested saying the level should be restored to what the contract calls for . Councilman Klein thought it should be very clear that the $60 , 000 is totally above and beyond the terms of our agreement . TB RESOLUTION NO, 2003=089 : Resolution Authorizing the Town to Subsidize the Cost of a Fire Fighter in the City of Ithaca Fire Department. WHEREAS , the Town contracts with the City of Ithaca for fire protection which contract requires a stated staffing level of the City Fire Department ; and WHEREAS , because of financial concerns the City has unilaterally decided not to fill the position recently vacated by Ray Wheaton ; and WHEREAS , the Town believes it is necessary to maintain the staffing required by the contract ; and WHEREAS , because of the City ' s current financial condition the Town is willing to temporarily provide funds in addition to the amounts the Town has already agreed to provide under the contract in an amount sufficient to reimburse the costs of hiring an entry level fire fighter; THEREFORE BE IT RESOLVED , that the Town agrees to fund an entry level fire fighter for the City for a period of up to 18 months conditional on the City filling the position vacated by Mr . Wheaton in the manner recommended by Chief Wilbur by promotion from within , and conditional on the City entering into meaningful discussion with the Town on a staff level acceptable to the Town which at a minimum will be the staffing required by the contract . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Fire Chief Wilbur thanked the Board for their support . x. 52 REGULAR TOWN BOARD MEETING THURSDAY , JULY 7 , 2003 APPROVED AUGUST 7 , 2003 Sewer Joint Subcommittee Supervisor Valentino stated , that as the Board knew , they have also been having difficult negotiations on the sewer project . She reminded the Board that she had cautioned them about the City' s serious budget problems in March of 2002 . She has spoken to Attorney Barney about the fact that the Town has a few million dollars sitting over in the City' s coffers in our Joint Sewer Fund . She reported having raised the question to Attorney Barney what would happen if the City went bankrupt , would the money that is sitting there be in jeopardy? The legal answer is yes , it would . Councilwoman Russell , Supervisor Valentino , and Mark Varvayonis from the Town of Dryden had a meeting with the Mayor telling him they were concerned . The Town of Ithaca and the Town of Dryden wanted to have the City comply with the agreement which basically says that at the end of each fiscal year, if there are any funds left over, they are to be budgeted toward the upcoming year' s budget . There was not supposed to be any money building up or funds rolled over. Left over funds were to be put in the budget or returned to the Towns . Supervisor Valentino and Mark Varvayonis told the Mayor they wanted to honor the agreement and they wanted to have their funds rolled back into the budget . The City did not do that . In response , the Towns of Ithaca and Dryden instead of sending their quarterly payments to the SJS have been drawing on the excess money that the City holds , to draw that down . They have been doing that for over years . They have gotten a lot of the operating and maintenance money down . There is still some there . The City is starting to bug them to start putting money in . what Supervisor Valentino has said to them is we will send money to keep the sewer plant running efficiently on an as- needed basis , but the City is not going to be holding the extra money for the Town of Ithaca . Supervisor Valentino asked the Board for a resolution , an official document , saying this . Councilman Niederkorn felt the proposed resolution drafted by Attorney Barney was a mistake . He stated he did not have any problem saying : Cathy , the sense of this is okay , go ahead and speak up , but stated he could not support something like this . He felt the issue was too important to be treated in a casual way . The Board discussed and settled upon a simple , declaratory resolution . TB RESOLUTION NO. 2003-090: Authorize the Supervisor to Withhold Additional Payments to the Joint Sewer Operation RESOLVED that the Town Supervisor be authorized to continue to withhold additional payments to the Joint Sewer Operation until the current fund balance has been exhausted . MOVED : Councilman Klein SECONDED : Councilwoman Russell 53 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . Agenda Item No . 26 — Report of Town Committees Agricultural Advisory Land Preservation Committee Councilman Lesser reported the committee is anticipating another application . As soon as that comes in the committee will be coming to the Board for authorization for funds to do an appraisal of the development value of the property . Codes and Ordinance Committee Councilman Klein reported that committee had two meetings . One to review the Draft GEIS that the staff has put together . At the last meeting the committee discussed the proposed Remington project and the local law concerning fees . Public Works Committee Councilman Klein reported a large part of the last meeting was concerning the West Hill water systems . They did go over the sidewalk policy and did a little bit of close out work on the Public Works Facility . They are still withholding some payments to the contractors . Records Management Advisory Board Councilwoman Russell drew the Board ' s attention to the Additional Agenda Item regarding a change order for the codification project . Attorney Barney and Councilwoman Russell asked for clarification regarding the numbering of the new Zoning Ordinance . Ms . Hunter encouraged Board members to review the codification and have their comments to her by September 1 , 2003 . TB RESOLUTION NO. 2003-091 — Authorization to Sign General Code Change Order BE IT RESOLVED that the Town Board of the Town of Ithaca authorizes the Town Supervisor to sign the General Code Change Order pending the clarification regarding the numbering of the Zoning Ordinance . MOVED : Councilman Lesser SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously . 54 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 Sewer Contract Committee Supervisor Valentino reported that the Chamber is having a meeting at the Ramada to talk about the Joint Sewer. There is a public hearing on July 31s' at the Ramada to get public input on the environmental impact statement . The public comment period will close August 11 to Transportation Committee Councilman Lesser reported that the committee had drafted a resident survey of transportation . Agenda Item No . 27 — Report of Town Officials (Attachment #11) Director of Engineering Mr. Walker reported that the Southwoods Subdivision had started construction on the water and sewer components . They are working very closely with the developers because there are apparent discrepancies between the original survey and what was designed . Town staff is making sure that they don 't put anything in the ground that isn 't going to work . The Board discussed alleged resident concern regarding the development's proximity to land owned by the Nature Conservancy . Director of Building and Zoning The Town has 16 new single-family residences so far in the first 6 months of 2003 . Human Resources Manager The Town picnic is going to be August 1St , starting at 12 noon , at Myers Park . The Public Works Open House will be August 81n Agenda Item No . 29 — Consider Executive Session for Discussion of Real Property Acquisition and Personnel Matters On motion by Councilwoman Russell , seconded by Supervisor Valentino , the Board entered into Executive Session for discussion of real property acquisition and a personnel matter at 9 : 31 p . m . On motion by Councilman Lesser, seconded by Councilman Niederkorn , the Board returned to regular session at 10 : 10 p . m . TB RESOLUTION NO, 2003-092: RESOLUTION AUTHORIZING THE ACQUISITION OF LANDS FOR THE TOWN OF ITHACA 2003 WEST HILL WATER TANK IMPROVEMENT WHEREAS , certain lands have been offered to the Town for locating a tank and related water main in connection with the construction of the proposed Town of Ithaca 2003 West Hill Water Tank Improvement ; and 55 REGULAR TOWN BOARD MEETING THURSDAY , JULY 712003 APPROVED AUGUST 7 , 2003 WHEREAS , said lands are owned by Ecovillage at Ithaca , Inc . and related entities , and are a part of Town of Ithaca tax parcel number 3- 1 - 14 , consisting of approximately one half acre off of Mecklenburg Road and Rachel Carson Way in said Town ; and WHEREAS , the tentative sale price for such parcel is $ 5 , 000 plus performance of certain work on Rachel Carson Way to avoid damaging it by the construction by the Town on the tank site ; and WHEREAS , the Town Board has , by public interest order adopted July 7 , 2003 , authorized the construction of such improvement , subject to the possibility of a permissive referendum ; and WHEREAS , the Town would like to have the improvement constructed during this (the 2003 ) building season because of the need for the water project by residents of the West Hill area and the need for increased pressures for fire protection purposes in the West Hill portion of the Town ' s water system ; and WHEREAS , to expedite the construction process the Town Board wishes to begin negotiating for acquisition of title and easements to construct the project, realizing that if a permissive referendum were requested no bids for this construction could be formally accepted until the outcome of the referendum was known ; NOW , THEREFORE , be it RESOLVED , that the Town Supervisor, with the assistance of the Director of Engineering and the Attorney for the Town is hereby authorized to negotiate for the acquisition of said lands from Ecovillage at the price stated above provided , however , that any agreement related to such acquisition provide that the Town is not obligated to purchase said property until ( a ) thirty days have elapsed from July 7 , 2003 , and ( b ) the adoption of the public interest order authorizing the Town of Ithaca 2003 West Hill Water Tank Improvement has been duly posted and advertised , and ( c ) no petition requesting a referendum on the adoption of said public interest order has been received during such 30-day period , said acquisition to be pursuant to Town Law Sections 64 and 209 -q ; and it is further RESOLVED , that , subject to the conditions of the above resolution , the Town Supervisor be , and she hereby is , authorized to execute a purchase offer or other contract for the acquisition of such lands at the price stated above upon such terms as she , with the advice of the Director of Engineering and the Attorney for the Town , deems necessary , appropriate , or desirable ; and it is further RESOLVED , that the purchase price be paid for out of the surplus in the Town of Ithaca Town-Wide Water System Improvement benefitted area subject to being reimbursed to the Town upon issuance of bonds in connection with the Town of Ithaca 2003 West Hill Water Tank Improvement ; and it is further 56 REGULAR TOWN BOARD MEETING THURSDAY, JULY 712003 APPROVED AUGUST 7 , 2003 RESOLVED , that the officers of the Town be , and each hereby is , authorized and requested to take such steps and to execute any documents necessary or appropriate to effectuate the intent and purposes of the foregoing resolutions . MOVED : Councilman Lesser SECOND : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Carried unanimously. Adjournment On motion by Councilwoman Russell the meeting was adjourned at 10 : 10 p . m . Respectfully submitted , Tee-Ann Hunter Town Clerk Next regular meeting August 7, 2003. 57 TOWN OF ITHACA TOWN BOARD SIGN - IN SHEET DATE : Monday , July 07 , 2003 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE PRINTADDRESS / AFFILIATION �0 V � e L � l i' VC.T i i / ' � G, Az,z � vsr � < <- � lU� <-�rZ P4cACHj3zcZ� �h,, , Legals Legals Legals Legals Legals Legals Legals Legals NOTICE 15 HEREBY G�= 3 a- PRESENT: Supervisor copy thereof on the Town personnel, workshops for PUBLIC INTEREST ecuting any related agree ly, unless a referendum is EN that an order entered by ter Tank Improvement con- Catherine Valentino signboard maintained by SCLIWC's electrical and ORDER: ment, and to hear all per- requested,in which event it, the Supreme Court of the sists of the entire area of Councilperson Mary Russell the Clerk, not less than ten mechanical technicians and proposed Phosphorus sons interested in the subject shall take effect,if approved Count' of Tompkins on said Town excepting there Councilperson David Klein nor more than twenty days production department per- Removal Project for the-thereof, all in accordance at such referendum, upon 5/29/03, bearing Index from the area contained Councilperson before the day designated sonnel, handicapped acces- Sewage Treatment with the provisions of Sec- such approval. Number 2003-0486, a within the Village of Cayuga Carolyn Grigorov for the hearing as aforesaid, sibility,an archive room for plant tion 209q of the Town Low Section 9. This resolution is. copy of which may be ex- Heights,and Councilperson all in accordance with the long term storage of At a meeting of the Town and applicable provisions of adopted subject to a per- amined at the office of the WHEREAS, the proposed William Lesser provisions of Section 209q SCLIWC's files and docu- Board of the Town of Ithaca, the General Municipal Law missive referendum pursuant' clerk located at 320 N. Town of Ithaca 2003 West Councilperson of the Town Low. ments, an expansion of the Tompkins County, held at and Local Finance Law;and to Town law Section 209q., Tioga Street, Ithaca, NY, Hill Water Tank Improve Thomas Niederkorn Section 3. This order shall facilities laboratory to meet the Town Hall, 215 North WHEREAS, notice of said grants me the right to as- ment consists of the water Councilperson Will Burbank take effect immediately. increased water quality Tioga Street, in the City of public hearing was duly The question of adoption of sume the name of Juliette improvements set forth be- ABSENT: None monitoring requirements, Ithaca, New York, on the Posted and published as re- the foregoing resolution' Marie Ramirez Coraz6n. low,and in the areas of the The question of the adoption and additional fire suppres- 9th day of June, 2003, at quired by low;and was, upon motion made byy, My present address is 213 Town as set forth below, WHEREApS, a plan, report of the foregoing order was sion systems in the new and 5.30 o'clock m. revail- WHEREAS, said public Councilperson Council- 2nd b h datefis Ithaca,1006 62;my h and own sa d more deca beds tin preps ead in has su hnmanner Lessser, sseconded by Councilman C un- tynupgrading he HVAC syls- piESENT: p p place hearing d was at the time afore- seconded Russell,Supervisor: birth place is Baltimore said map, plan and report and in such detail as hereto- cilman Klein, duly put to a tems to bring them into Supervisor said and all persons inter- Valentino,duly put to a vote, MD; my present name is presently on file in the Of- fore has been determined vote on a roll call,which re- compliance with current Catherine Valentino ested in the subject thereof on a roll call,which resulted Juliette Marie Ramirez. Tice of the Town Clerk: by the Town Board of the suited as follows: building codes; upgrading Councilperson Mary Russell were heard concerning the as follows: Construction of a new Town of Ithaca, Tompkins Supervisor Valentino the north entrance to the fa- Councilperson same;and Supervisor Valentino June 18,2003 1,000,000 gallon pre County, New York, relating Voting Aye cility; and adding four ad- Carolyn Grigorov WHEREAS, the construc- Voting Aye stressed wire wound con- to the creation and construc- Councilperson Russell ditional parking spaces to Councilperson David Klein tion of the proposed project Councilperson Russell NOTICE OF Crete water storage tank tion, pursuant to Article 12- Voting Aye accommodate the public. Councilperson has been determined to be Voting Aye QUALIFICATION approximately 1200 feet C of the Town Law of water Councilperson Klein William Lesser an "Unlisted Action" pur- Councilperson Grigorov of Ithaca wrest of West Haven Road system improvements to be Voting Aye WHEREAS, the maximum Councilperson suant to the regulations of Voting Aye Investments,I.I.C. and a new 12"ductile iron known and identified as the Councilperson Grigorov proposed to be expended Thomas Niederkorn the New York State De- Councilperson Klein pipe water main from the Town of Ithaca Bostwick Voting Aye for the aforesaid improve Councilperson Will Burbank partment of Environmental Voting Aye Authority filed with Secy.of new tank to the existing 12" Road Water Tank and Councilperson Lesser ment is $2,310,835.00; ABSENT: None Conservation promulgated Councilperson Lesser State of N.Y. (SSNY) on "rater main on West Haven Transmission Main Water Voting Aye and pursuant to the State Envi- Voting Aye 5/19/03. Office location: Road,together with,togeth- System Improvement, and Councilperson Niederkorn WHEREAS, the proposed PUBLIC INTEREST ronmental Quality Review Councilperson Niederkorn_' Tompkins County. LLC er with related controls and hereinafter also referred to Voting Aye method of financing to be ORDER Act and the laws and regu- Voting Aye formed in Delaware(DE)on other structures. as "improvement", to pro Councilperson Burbank employed for the aforesaid lations of the Town of Councilperson Burbank 5/13/03. SSNY designat- pWHEREAS, the maximum vide such water improve Voting Aye improvement is issuance by In The Matter of Ithaca, the implementation Voting Aye w as agents LLC. upon bf°ptheeTown of Ithexpended ca dor to the including present Ton extensions, water The order was thereupon and everals erialsbondspnot the Project For the Town hi/Boarder proposed,deter- upon resolution as t duly whom process against it Y P Po may be served. SSNY shall the aforesaid improvement improvement, such water declared duly adopted. to exceed $1,000,000 and Sewa a Treatment Plant in mined,will not result in any adopted. mail process to:c/o Corpo is $1,053,250.00. The system improvement to be payment of the balance of The City of Ithaca Serving significant environmental ef- ration Service Co.,80 State proposed method of financ- constructed and owned by Tee-Ann Hunter the costs of said improve the Town of Ithaca to Serving and The undersigned, Town, St., Albany, NY 12207, Ing to be employed by said the Town of Ithaca,and Town Clerk ment by the expenditure of known as the Joint WHEREAS, it is now de- Clerk of the Town of Ithaca, registered agent upon Town foresaid improvement ovement isifis- port and WHEREAS, ma said ovep ben Jn Date:8,2 03 3'2003 funds held b revenues SCLIWCurplus Sewage Treatment Plant sired o provement for bezknorwn Las foregoing oing hereby ca true that process may be P P P y Phosphorus Removal Im P 9 9 served. DE address of LLC: suance by the Town of serial'Prepared by Daniel Walker, WHEREAS, it is now de- provement Project for the the Joint Sewage Treatment rect copy of a public interest 2711 Centerville Rd., Suite bonds not to exceed prepared the Town Engineer, a ORDER FOR PUBLIC sired to call a public hear- Town of Ithaca,Tompkins Plant Phosphorus Removal order duly adopted by the, 400, Wilmington, DE $1,053,250. competent engineer duly li- HEARING:IN THE in gg for the purpose of con- County New York pursuant Improvement Project; Town Board of the Town of 19808. Arts. of Org. filed WHEREAS, it is now de- tensed by the State of New MATTER OF THE sidering said plan, report to Article 12<of The NOW,THEREFORE,BE IT Ithaca on June 9,2003. with DE Secy. of State, sired to call a public hear- York and have been filed in PROVIDING OF A and map the providing of Town Law. Loockerman & Federal St., trig for the purpose of con the office of the Town Clerk PROPOSED TWO-STORY said SCLIWC 2003 Plant RESOLVED, by the Town Tee Ann Hunter, - Dover,DE 19901.Purpose: sidering said plan, report where they are available for OFFICE AND WORK Expansion Improvement,the WHEREAS,a plan, report Board of the Town of Ithaca, Town Clerk any lawful activity. and map and the providing public inspection,and SPACE ADDITION TO authorization of serial bonds and map has been duly Tompkins County, New Dated: June 13,2003 i1 of said Town of Ithaca WHEREAS, the area of THE SOUTHERN For payment of part of the prepared in such manner York,as follows: June 18,2003 II June 1 1, 18,25, 2003 West Hill Water Tank said Town determined to be CAYUGA LAKE costs of the Improvement, and in such detail as hereto- Section 1. It is hereby de July 2,9,16,2003 Improvement, and to hear benefitted by said Town of INTERMUNICIPAL the expenditure of current fore has been determined termined that it is in the pub- PUBLIC NOTICE r all persons interested in to Ithaca Bostwick Road Water WATER COMMISSION revenues and surplus funds by the Town Board of the Iic interest to make the sew- TOWN OF ITHACA iI NOTICE OF SALE subject thereof, all in ac- Tank and Transmission Main WATER TREATMENT for the balance of the costs Town of Ithaca, Tompkins er improvement hereinafter - cordance with the provisions Water System Improvement PLANT IN THE VILLAGE of the Improvement,and the County, New York, relating described and such sewer The Town of Ithaca,NY is 3 Two (2) - 1991 Ford of Section 209q of the consists of the entire area of OF LANSING, amendment of the existing to the creation and construc- improvement is hereby au- soliciting proposals from s chassis (E350), 19. Town Law; said Town excepting there TOMPKINS COUNTY, Agreement of Intermunicipal tion pursuant to Article 12- thorized. The proposed administrative service agen- t- passenger school bus- NOW,THEREFORE IT IS from the area contained NEW YORK. Cooperation between the C of the Town Law of sewer area hereby determined to ties relating to trust service, ,I ea: Bus #6, VIN No. HEREBY ORDERED, by the within the Village of Cayuga Municipalities in relation to system improvements to be be benefitted by said Joint administration and/or fund 1 FDJE34M9MHA591 83; Town Board of the Town of Heights,and At a Regular Meeting of the such Improvement, and to known and identified as the Sewage Treatment Plant ing of a Deferred Compen- ii and Bus #7, VIN No. Ithaca, Tompkins County, WHEREAS, the proposed Town Board of the Town of hear all persons interested Joint Sewage Treatment Phosphorus Removal Im- sation Plan for the employ- J 1 FDJE3MOMHA59170, to New York,as follows: Town of Ithaca Bostwick Ithaca, Tompkins County, in the subject thereof, all in plant Phosphorus Removal provement Project is all of ees of the Town of Ithaca. S be SOLD AS IS. Will not Road Water Tank and New York at 215 accordance with applicable Improvement Project, and the Town of Ithaca outside They must meet the require run. No warranties or guar- Section 1. A public hear- Transmission Main Water North Tioga Street, in Provisions of General Mu- hereinafter also referred to of the Village of Cayuga ments of section 457 of the antees, ing will be held at the Town System Improvement consists Ithaca, New York, on the nicipal Law, Local Finance as "improvement", to pro- Heights. Internal Revenue Code and Sealed bids will be ac- Hall, 215 North Tioga of the water improvements 9th day of June, 2003, at Law,Town Law,and Village vide such sewer improve Secton 2. The proposed Section 5 of the State Fi- cepted at the Candor Street, in the City of Ithaca, set forth below, and in the 5:30 o'clock P.M. Prevail- Low; ment,to the present sewage improvement shall consist of nonce low, including all School District Office, 80 Tompkins County, New areas of the Town as set in Time. NOW,THEREFORE, IT IS treatment plant in the City of construction and installation rules and regulations issued Main Street,P.O.Box 145, York,on the 7th day of Ju- forth below, and as more PRESENT: Supervisor HEREBY ORDERED, by the Ithaca managed jointly with of a tertiary high rate set- pursuant thereto. Candor, New York 13743, It', 2003 at 6:45 o'clock particularly shown and de- Catherine Valentino Town Board of the Town of the Towns of Ithaca and fling process and associated A copy of the proposal until 1:00 p.m., July 1, fnM., o consider the afore scribed in said mop, plan Councilperson Mary Russell Ithaca, Tompkins County, Dryden providing sewage reinforced concrete structure questionnaire may be ob- 2003. Bids should be in a said plan, report and map and report presently on file Councilperson David Klein New York,as allows: treatment services for the on piles at the end of the tained from: Judith C. sealed envelope marked and the question of provid- in the Office of the Town Councilperson Town-wide sewer improve current process stream, ad- Drake, Human Resources "Used Bus Bid". Success- ing of said Town of Ithaca Clerk: Carolyn Grigorov Section 1. A public hear- ment, such sewer system jacent to the final effluent Manager, Town of Ithaca ful bidders will be notified 2003 West Hill Water Tank Construction and installs- Councilperson in will be held at the Town improvement to be con- channel at the sewage 215 N. Tioga St, Ithaca, and bids awarded at the Ju- Improvement and to hear all lion of appproximately 5000 William Lesser Hall, 215 North Tioga strutted and owned by the treatment plant located at NY 14850 (607) 273 ly 17, 2003 regular school Persons interested in the feet of 12'ductile iron pipe Councilperson Street, in the City of Ithaca,, Town of Ithaca, Town of 525 Third Street, Ithaca, 1721. 0.Dated:June 16,2003 le t arme and/to take fromran transmission existing s8" main eat Count 1pe Niederkorn Burbank of July,July, 2003, at tpr7:00 Dryden, and the City of New he benefit of the d clOty pof Ceive must than 30' Jeffrey J.Kisloski such action thereon as is re- the intersection of ABSENT: None o'clock P.M.,to consider the WHEREAS, said plan, re- Ithaca and the Towns of days from the date of publi• r Superintendent quired by law. Coddington and Danby aforesaid plan, report and port and'map have been Ithaca and Dryden,together cation in the New York Candor Central School Section 2. The Town Clerk Road downhill through the WHEREAS a plan,report map and the questions of prepared by Stearns and with associated controls, State Register. t June 18,2003 of the Town of Ithaca, Emerson property and State and map has been duly the providing of said Wheler, Professional Engi- Pi ing,and other structures. Tee-Ann Hunter F Tompkins County, New of New York property to prepared in such manner SCLIWC 2003 Plant Expan nears, competent engineers section 3. The Town of Town Clerk t ORDER FOR PUBLIC York, is hereby authorized connect with an existing 8° and in such detail as this sion Improvement, the au duly licensed by the State of Ithaca,subject to the appro- Dated:June 13,2003 s HEARING: IN THIS and directed to cause a main by Buttermilk Falls gourd determines to be thorization of joint and sew- New York and have been val of the voters of the Town June 18,2003 MATTER OF THE copy of this order to be pub- State Park,and construction necessary, relating to the eral serial bonds for pay- filed in the office of the of Ithaca if a referendum is PROVIDING OF A once in also to Ithaca a water storage�an001ocalted construction and equipping thenplmf part avement a Chef costs of Town Clerk where they are esgihe expenditure tue ofpuprito TOWN OF ITHACA PROPOSED WATER P of a two-story office and P available for public inspec- P P IMPROVEMENT TO BE copy thereof on the Town on Bostwick Road approxi- work s ace addition to the Penditure of current reve. tion and $1,681,800.50, as the ✓ P NOTICE OF ADOPTION KNOWN A5 THE TOWN signboard maintained by mutely 1200 feet west from Southern Cayuga lake nues and surplus funds for WHEREAS, he area of Town's share of the jointly OF LOCAL tAW OF ITHACA 2003 the Clerk, not less than ten its intersection with Seven Intermunicipal Water Com- the balance of the costs of said Town determined to be funded project cost of ENDING THE TOWN` WEST HILL WATER nor more than twenty days Mile Drive,and a related 8" mission ("SCLIWC") water the Improvement, and the benefitted by said Joint $4,115,000.00 for the con OF ITHACA ZONING TANK IMPROVEMENT before the day designated main approximately 1200 treatment plant, pursuant to amendment of the existing Sewage Treatment Plant struction, installation, and ORDINANCE TO PROJECT IN THE TOWN for the hearing as aforesaid, feet long running from the Article 5- of the General Agreement of Intermunicipal Phosphorus Removal Im. equipping of such project REZONE PORTIONS OF OF ITHACA,TOMPKINS all in accordance with the new tank to an existing line Municipal Law and relevant Cooperation between the provement Project consists and the payment of all costs THE DAVID AMBLE COUNTY,NEW PURSUANT TO ARTICLE provisions f the(Town Lo action 209q er with ire Mile atedOcrontrolsgand Pfd(Villasge fLa the w, such��r f such)mpropvement,bonding, Town excepting area theref therefrom architects fee consnlimg PREMISES ORNER OF 12-C OF THE TOWN Section 3. This order shall other structures ect to be known and identi- and other activities,to date the area contained within fees,attorneys fees,bidding WEST KING ROAD LAW take effect immediately. Pied as the SCLIWC 2003 ate to the Treasurer of the Village of Cayuga costs and any other related WHEREAS,the maximum n AND DANBY ROAD TO At a Regular Meeting of the Plant Expansion Improve CLIWu certain authority to Heights and costs,all of said actions be MULTIPLE Town Board of the Town of The question of the adoption proposed to be expended merit, and hereinafter also issue such bonds on behalf WHEREAS, the proposed ing hereinafter collectively RESIDENCE DISTRICT, Ithaca, Tompkins County, of the foregoing order was y the Town of Ithaca for referred to as of the Municipalities,and to Joint Sewage Treatment referred to as the "Project" BUSINESS C DISTRICT, New York, held at 215 upon motion of Councilman the aforesaid improvement "Improvement", to provide grant SCLIWC certain other Plant Phosphorus Removal and all of such actions be AND RESIDENCE North Tioga Street, in Lesser, seconded by Coun is $1,531,000.00. The expanded space in the wa- Powers and authority, and Improvement Project consists ing authorized pursuant to DISTRICT R30 IN Ithaca, New York, on the cilman Klein, duly put to a proposed method of financ- ter treatment plant owned in to hear all persons interest- of the sewer improvements Section 209-q of the Town CONNECTION WITH 9th day of June, 2003, at vote on a roll call,which re- ing to be employed by said common by the Towns of ed in the subject thereof and set forth below, as more Low. THE PROPOSED HOLLY. 5:30 o'clock P.M. Prevail- suited ervas follows:info Town a d improvement or isthe Dryden, Ithaca and Lansing cake such the the same d as Particularly shown and de estimated as$he 15,000 m is CREEK SUBDIVISION in Time. P and the Villages of Cayuga scribed in said map, plan PROJECT PRESENT: Supervisor Voting Aye suance by the Town of serial Heights and Lansing is required by law. and report presently on fife cost for Project and Catherine Valentino Councilperson Russell bonds not to exceed (collectively the Section 2. The Town Clerk in the Office of the Town $1,681,800.50 estimated NOTICE IS HEREBY GIVEN, Councilperson Mary Russell Voting Aye $1,531,000.00. 'Municipalities" and some of the Town of Ithaca, Clerk: as the maximum amount of that at a reghular meeting Councilperson David Klein Councilperson Klein Votin A e sired to alt is ublic hear, times p lily"), such ime Yo k, is authorized tion Construction and s tertiary high Arai a of the Project are of the cost held 003 nthe �ownaBoard June oF Councilperson 9 Y P "Municipality"), 5 Carolyn Grigorov Councilperson Grigorov ing for the purpose of con- provement to be constructed and directed to cause Ci settling process and associ- Section The plan for the the Town of Ithaca duly: Councilperson Voting Aye sidering said plan, report and owned by the Munici- copy of this order to be_pul> Cited reinforced concrete financing of the Town's adopted a Local law, an William Lesser Councilperson Lesser and map and the providing polities and fished once in the official structure on piles at the end share a the costs of the abstract of which follows: Councilperson Voting Aye of said Town of Ithaca WHEREAS, said plan, re newspaper of the Town, of the current process Project consists of payment ABSTRACT OF Thomas Niederkorn Councilperson Niederkorn Bostwick Road Water Tank port and map have been and also to post a copy stream,adjacent to the final from surplus funds of the LOCAL LAW Councilperson Will Burbank Voting Aye and Transmission Main Wa- prepared by Hunt Engi- thereof on the Town sign effluent channel at the jointly Town of Ithaca Sewer Said Local Law: ABSENT: None Councilperson Burbank ter System Impprovement, neers, Architects & Land board maintained by the operated sewage treatment Benefited Area Account to (a)Amended the Town of costs of such P p Voting Aye and erested hear in the all subject there engineers duly Iic nsedpby mlore than less twenty days be St eat located at 525 York, Pe^ovotionheexpansion, con Ithaca rezoning Zoning O lands foe he WHEREAS a Ian,report I d and map has been duly declaaed duly ad ter upon the allrovisaccor pan Section the State of New York and for hearing a desi designated t d for to ther with associated struction an equipping intersection of West Kin re ared in such manner y P P 9e P p have been filed in the office 9 controls, piping, and other Road and Denby Road and in such detail as hereto- 209q of the Town Law; of the Town Clerk where Section 3. This order shall structures. Section b. Pursuant to wlr owned by David Aubfe,• fore has been determined Town Clerk Hunter HEREBY THEREFORE, ITtIS they are available for public take effect immediately. WHEREAS, the maximum division 6(d)of Section 209- such rezoning consisting of by the Town Board of the Y ins tion,and roposed to be expended of the Town Law, the rezoning approximately.59r Town of Ithaca, Tompkins Date: June 13,2003 Town Board of the Town of V/HEREAS, the area of The question of the adop Par the aforesaid improve own Clerk is hereby direct acres from Business District County, New York, relating June 18,2003 Ithaca, Tompkins County, said Town determined to be tion of the foregoing order ment is $4,115,000 of ed and ordered to cause a 'D' to Business District 'C', to the creation and construc- New York,as follows: benefitted by said SCLIWC was upon motion of Super- which the Town of Ihaca's certified copy of this resolu approximately .17 acres lion, pursuant to Article 12- ORDER FOR PUBLIC 2003 Plant Expansion Im- visor Valentino, seconded share is not to exceed Lion to be duly recorded from Multiple Residence to system improvements f to be HEARING: MATTER OF THE rig will^be held at tithe Town ttiireva area of the consists To nthe ex- duly put to Councilwoman on a roRussell, ll $osed 1 method od of financing c n of within adopt on in sthe Office date of Business District'C',Cipprox- known and identified as the PROVIDING OF A Hall, 215 North Tioga cepting therefrom the area call, which resulted as tthe Town's share to be em the Clerk of the County of essseDistrict 'Ce tor Multiple Town of Ithaca 2003 West PROPOSED WATER Street, in the City of Ithaca, contained within the Village follows: ployed by said Town of Tompkins, which when so Residence, approximately Hill Water Tank Improve IMPROVEMENT TO BE Tompkins County, New of Cayugga Heights,and Supervisor Valentino Ithaca consists of payment recorded,shall be presume 4.88 acres from Business ment, and hereinafter also KNOWN AS THE TOWN York,on the 7th day of Ju- V�/HEREAS, the propposed Voting Aye of said Town's share out of tive evidence of the regulari 'C' to Residence District referred to as OF ITHACA BOSTWICK 2003 at 6:30 pm o'clock SCLIWC 2003 Plant Expan Councilperson Russell the surplus funds and current ty of the proceedings and R30, and approximael)< improvement", to provide ROAD WATER TANK N.,to consider the afore- sion Improvement consists of Voting Aye revenues in the Town of action taken by the Town 1.22 acres from Multippla such water system improve. AND TRANSMISSION said ihean question of and ro map the improvements set forth Councilperson Klein A e Ithaca Sewer System aforesaid imrelation eto the Residence to Residence Disc ment, to the present Town MAIN WATER IM­ q P below,and as more particu 9 Y Benefitted Area Fund;and P trict R30;and ' water improvement, such PROVEMENT PROJECT ing of said Town of Ithaca Iarly shown and described Councilperson Grigorov WHEREAS,the implemen- Section 7. It is hereby de (b) Included certain othe4 Improvement to be con- IN THE TOWN OF Bostwick Road Water Tank in said map, plan and re Voting Aye totionggof this project will be termined that the estimated provisions regarding admi + Townof Ithaca,and by the CO COUNTY,NEW YO K ter System Improvement and port fficer of ntheoMurnicipal,ry Councilperson Lesser Voting Aye wr u%e City lot Ithaca and improvement ovement does notsex istration of the Local Law. ' WHEREAS, said plan, re- PURSUANT TO ARTICLE to hear all persons interest- Clerk: Councilperson Niederkorn the Town of Dryden. teed 1/10th of I% of the A complete copy of the Lo. port and map have been 12-C OF THE TOWN ed in the subject thereof and Construction of a 7616 Voting Aye WHEREAS, the Town full valuation of the taxable cal Law is available for prepared by Daniel Walker, LAW, concerning the some and to square foot,two story office Councilperson Burbank Board of the Town of Ithaca real property in the area of reading and inspection at P.E., the Town Engineer, a take such action thereon as Voting Aye said Town outside of Vil- 9 and work space addition on g Y duly adopted an order on la es and, therefore, in ac- the Town Clerk's office,21$ competent engineer duly Ii- At a Regular Meeting of the is required by law. the east end of the SCLIWC May 12, 2003, calling a 9 N. Tioga St. Ithaca, New tensed by the State of New Town Board of the Town of Section 2. The Town Clerk wafer treatment facility at The order was thereupon public hearing upon said cordance with the provisions York 14850, Monday York and have been filed in Ithaca, Tompkins Count, of the Town of Ithaca, 1402 East Shore Drive in declared duly adopted. plan, report and ma in- of subdivision 13 of Section through Frida between th' the office of the Town Clerk New York, held at 215 Tompkins County, New the Village of Lansing and cluding an estimate o cost 209q of the Town Low,the y q York, is hereby authorized Tee-Ann Hunter permission of the State hours .m 8:30 a.m. and where they are available for North Tioga Street in Y renovation of 4332 square and the question of provid P 4 30 p.m. public inspEection,and Ithaca, New York, on the and directed to cause o feet of existing office space Town Clerk ing of said Joint Sewage Comptroller is not required Too-Ann Hunter WHE said TowRn determined to be 5:30 o o'clock P.MA. P eva'il- li heed of ineThebItha a space for SCLIWC's Admin- Dae18,200313,2003 Removal pImpr vementt Proj- for Section improvement. resolution Town Clerk Journal, and also o post a P P shall take effect- June 13,2003 benefitted by said Town of ing Time. P istration and Distribution act, and the question of ex- - June 18,2003 1 r 7°0 )AJ cis Zr#14264 �' '�✓ rjv [ , y 7 , JULY 7 , 2003 TOWN BOARD MEETING ATTACHMENT # 1 ylfwk) Ct1V !1* 1 IMe - ArAro /� S / / +I�'-Si�'�7 T.K< � V i g drO - : .r1P ,.AJ C : . 1 /7& +rrs �� 1 . Opp TSeE *404 Age &404e 75;4`4e ..5AIe•— T.,91V j L1�1��5 TrS !?rsrJ - o ,4cl� t�;ar� % - <•¢� ��,c.- ev .:s / r<. �crtFa,E r:«i' ��e`�'. Gi Tyr R�r,�+.rJ��/ �c %f,�� .may°/'� � S;—�r-� /ste1 .4•�� �r,�lr�•' Tc .PAS u L i.',� 7-<�� .4��LIC i¢, lL/T� d f= !G u ' -Sj.�A.E L'- 046 /�' h rSTr.a�G iJr�O S A • , ST.dT� G�i iG �C /-1,G� Pe" i.V r0r1eA! ( ©il�PC,) 54 v� L'XA*1iF140 777iC 41e fl /�. �Aev Tie /�/r✓e7/L/s G � e+�-C /y�'�•vi�- � /i�.� TES . / �/G-r. v �faC.1G .�.�-� ""- /�J/�>ir"✓. 1`- .� i�'�G�G:�/�9.���T' � � :Si.�l� ,� �C� C�-L CCD �"�f � � r i v _ �I5'�1 iZ /� 'AG�s� i �t1 - (,e ►c �Gr i<.ctua?s E[AVSAE Cgo' 416ra y PAP m C*41V jCL AgWem eA Ck:' a I.��,> 5% `C-� //L� 1a4r� �1 , '�`,� /�i"= }�•�5�'S sb'�S .F'��' Li.�'� :i�.- 'C t;�-'!Y`� � Ty a:i go&f4)) A) 6n, / `° e, VIA4L A-Z f�.� e- c'S !� L5 v�e, ce (JL? ) xeJQ �� SI��C� -,Oe e�i .A�`�'.ti% Gz ! LA A2cpc5e-.o gi L: rg /"i�JeAQA-1 -<l 4 1c 5i,� L` .`04/e w<, i. Cen.�. a vt: 6 k�^Rct,.7reo rA �stolrllt yam = July 7 , 2003 Town Board Meeting Attachment # 2 �ly1VEIn? oeI THE STATE EDUCATION DEPARTMENT I THE UNIVERSITY OF THE STATE OF NEW YORK I ALBANY, NY 12230 y The New York State Archives Tel. (5181474 . 6926 Grants Administration and Program Support Unit Fax (518) 486 . 1647 17* 9A81 Cultural Education Center E-mail: Archgrants@mail.nysed.gov ' OF 13 Albany, NY 12230 June 19 , 2003 Project Number: 0580-04-3382 Tee-Ann Hunter, Project Director Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Dear Ms. Hunter: On behalf of the New York State Archives, I am pleased to inform you that the Commissioner of Education is offering a Local Government Records Management Improvement Fund (LGRMIF) grant for $ 14,430 . Please note that awards under this program are subject to the allocation of funds by the Director of the Division of the Budget following submission of a spending plan for LGRMIF by the Commissioner of Education . If you accept this grant offer, please complete, sign, and return the enclosed grant acceptance . You will receive payment as follows subject to approval by the Director of the Division of the Budget and allocation of the funds : 1 . 50% of the award when we receive the Grant Acceptance Form signed by your Chief Administrative Officer or designee . You will receive the first payment approximately four weeks later. 2 . Up to 40% of the grant will be released when you submit form FS-25 Request For Funds For a Federal or State Project to the State Education Department' s (SED) Grants Finance Unit. 3 . The remaining 10% will be released when the project is completed and the Grant Project Final Report Form (FR- 1 ) and the Final Expenditure Report (FS - 10-F) have been submitted to the State Archives Grants Administration and Program Support Unit and are approved by the Grants Finance Unit. 4. You must complete all project work and expend all funds no later than June 30, 2004. We will provide the Project Director with guidelines explaining the full process at a later date. If you have any questions regarding this offer, you may reach me at (518) 474-6926 . Sincerely, Thomas D . Norris Manager of Grants Administration and Program Support Unit cc : Region 06 att : �y1VE1;sj �� � nTrovo�T � THE STATE EDUCATION DEPARTMENT I THE UNIVERSITY OF THE STATE OF NEW YORK I ALBANY, NY 12230 F 4 The New York State Archives Tel- 15181474 . 6926 p Grants Administration and Program Support Unit Fax (518) 486 - 1647 9 „g; y1� 9A81 Cultural Education Center E-mail: Archgrants@mail.nysed.gov ? OF Ids Albany, NY 12230 LGRMIF Grant Acceptance Forum ]Local Government : Town of Ithaca Project Number : 0580-04- 3382 ]Budget Summary : Code 15 Professional Salaries $ 12 , 870 Code 16 Support Staff Salaries $0 Code 40 Purchased Services $0 Code 45 Supplies and Materials $0 Code 46 Travel Expenses $ 0 Code 80 Emplovee Benefits $ 15560 Code 90 Indirect Cost $0 Code 49 BOCES Services $0 Code 30 Minor Remodeling $0 Code 20 Eauipment $0 Amount of Grant Award : $ 149430 I hereby accept a grant from the Local Government Records Management Improvement Fund in the amount indicated above and agree to comply with all reporting requirements. These funds will be expended in accordance with the budget as detailed above and approved by the State Education Department. Chief Administrative Officer : Signature : Title . Date. Complete this form and return it to: If you have any questions, please contact the The New York State Archives Grants Administration and Program Support Unit: Grants Administration and Program Support Unit 9A81 Cultural Education Center Telephone: (518) 474 - 6926 E-mail : archgrants @mail.nysed.gov Albany, NY 12230 oF I T� � qv TOWN OF ITHACA 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithaca . ny . us TOWN CLERK 'S OFFICE PHONE (607) 273- 1721 FAX (607) 273-5854 MEMORANDUM TO : Town Board Cc : FROM : Tee -Ann Hunter DATE : July 2 , 2003 RE : RECORDS MANAGEMENT GRANT February of 2003 , the Town Clerk' s Office applied for a records management grant hire a Justice Court Records Clerk to inventory , purge , and create a uniform and cessible filing system for the court' s records . In addition , the Records Clerk would elp prepare the paperwork necessary for the Town ' s Justice Court Clerks to complete some 514 Criminal Disposition Reports in response to the State ' s Criminal History Information Reconciliation Project . The Town was awarded all $ 14 , 430 . 00 it requested . The grant cycle runs from July 1 , 2003 to June 30 , 2004 . Attached is a copy of the award letter and acceptance form . I invite all interested Board members to come in and see last year' s records management efforts funded by a $ 12 , 000+ records management grant . That funding purchased storage materials and funded personnel to properly store and index approximately 20 , 0000 pages of maps and drawings . Tee - Ann July 7 , 2003 Town Board Meeting Attachment # 3 + end Dear Ithaca Town board members, We, the residents of Evergreen Lane, are writing in regards to the constant state of the road on which we reside . The road surface continues to be tarred and stoned each year only to be scraped away or gouged by the snowplow' s blade and washed away by the run-off water from route 96 in the spring and fall; causing 4-foot ditches infringing onto the road itself. The lack of proper drainage culverts has been an on-going problem for every resident on Evergreen. The road crests in the middle and then can drastically fall off into a deep drainage ditch. The shoulders of the road, which are just loose stone, are four feet wide in many areas, leaving a narrower one-lane roadway for cars to travel on. We now have 9 homes out of a possible 10-lot cul-de-sac with homes built in the $200, 000 to $450,000 range . The residents have recently incurred a hefty property assessment increase and can reasonably expect to pay more in property taxes in the future . In spite of the property tax bills we pay to reside on Evergreen Lane, we believe that it is reasonable to expect that the road leading to said properties and the shoulders and drainage ditches that border them should be enhanced and to more properly conform to the property taxes and assessments levied. There are currently 8 children living on the street . In addition, Evergreen Nursery School with an enrollment of 23 families is operating 11 months out of the year. The four- foot deep drainage ditches and lack of any shoulder create an on-going hazard. The children in the neighborhood are unable to use the shoulder of the road they live on to bike ride safely . The owner of Evergreen Nursery School has reported several near injuries of her clients as their young children have fallen into the drainage ditches trying to get into their cars. We have enclosed pictures that define the current issues clearly. We would like to schedule a time to come before the Town board to discuss our concerns in greater length and detail. We are seeking to have the road and shoulders repaved with asphalt and have culverts installed and sod and seeding installed to grade with the shoulders along the right of ways on the sides of the road. Please advise us as to when a meeting with the Town of Ithaca Board can be arranged . Sincerely, The Homeowners of Evergreen Mr.` and rs . bb Jr. an s. �,aker Bernadette Edd 1 Evergreen Lane 4 Evergreen Lane 7 Evergreen Lane g g g Ithaca, New York Ithaca, New York Ithaca, New York Mrs . J. Smit `} — Dr. and Mrs . J . Sendek Doris Davis 2 Ever reen >�a " 5 Evergreen Lane G1 ,9 Evergreen ane It c York Ithaca, New York Ithaca, New York (7X r. and Mrs. J . Boronkay Nancy Howland `Mr.' a�d Mrs . G . olv 'iinr �L� 3 Evergreen Lane 6 Evergreen Lane 10 Evergreen Lane Ithaca, New York Ithaca, New York Ithaca, New York July 7 , 2003 Town Board Meeting Attachment # 4 ❑ 111111 ❑ ❑ Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART l - PROJECT INFORMATION ( To be completed by A plicant or Project Sponsor) 1 . Applicant/Sponsor 2. Project Name Bostwick Road Water Tank and South Hill to Inlet Valley Town of Ithaca Town Board Transmission Main Extension (Part of 2003Water Transmission and Distribution System Improvements) 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map : ) Water Tank : Bostwick Road Approx . 1000 ' west of intersection with Seven Mile Drive Transmission Main Extension : Coddington/Danby Road intersection through Emerson property to and along railroad bed to Buttermilk Falls State Park Tax Parcel Number : Water Tank ( 31 - 5 - 1 .2) ; Transmission Main Extension (Numerous Tax Parcels) 4. Is proposed action : NEW?X EXPANSION ? X MODIFICATION/ALTERATION ? 5. Describe project briefly : ( Include project purpose, present land use, current and future construction plans, and other relevant items) : Construction of a new 208 ,000 gallon water tank on a one-acre parcel subdivided off of a 13 .5 acre parcel on Bostwick Road. A new water Line for this tank will be placed along Bostwick Road to connect to an existing water line at Seven Mile Drive. Construction of a new 12 inch water transmission main from South Hill to Inlet Valley, connecting to an existing 8 inch water line at the Coddington-Danby Road intersection, through the Emerson property, along the State-owned railroad bed to an existing 8 inch water line at Buttermilk Falls State Park . The project will supply water to the existing Inlet Valley service area, and will stabilize water pressure and fire flows throughout the service area . The transmission main extension will allow the Inlet Valley/West Hill ice areas to be served by water from the Bolton Point plant. Actions also include related acquisition of land and easements . (Attach separate sheet(s) if necessary to adequately describe the proposed project.) mount of land affected : 1 . iall (0-5 rs) 5 +1- Acres (6- 10 rs) 5 +/- (>10 rs) 5 +/- Acres How is land zoned presently? Water Tank : R-30 Residential ; Transmission Main Extension : R-30 Residential , R-9 Residential , Industrial . 8. Will proposed action comply with existing zoning or other existing land use restrictions? Yes X NO if no, describe conflict briefly : 9. Will proposed action lead to a request for new : Public Road ? YES NO X Public Water? YES NO X Public Sewer? YES NO X 10. What is the present land use in the vicinity of the proposed project? Residential X Commercial Industrial X Agriculture Park/ Forest/Open Space X Other Please Describe: 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency ( Federal, State, Local ?) YESX NO If yes, list agency name and permit/approval/funding: Town of Ithaca Planning Board — Subdivision approval for site for water tank ; Town of Ithaca Zoning Board of Appeals — Height variance for water tank 12. Does any aspect of the proposed action have a currently valid permit or approval ? YES XNO If yes, list agency name and permit/approval. Also, state whether it will require modification . Town of Ithaca Planning Board — Subdivision approval ; Town of Ithaca Zoning Board of Appeals — Height variance 1 CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : Catherine Valentino, Supervisor, To n of Ithaca Signature and Date : l �fL�uva_ JULY 7 , 20C3 PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary) oes proposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? ES NO X If yes, coordinate the review process and use the full EAF. ill proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following: ( Answers may be handwritten, if legible) Cl . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal , potential for erosion, drainage or flooding problems? Explain briefly : See attached. C2. Aesthetic, agricultural, archaeological , historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly : See attached. C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly : See attached. C4. The Town ' s existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly: See attached. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action ? Explain briefly : See attached . 6. Long term , short term , cumulative, or other effects not identified in C1 -05? Explain briefly : See attached. 17. Other impacts (including changes in use of either quantity or type of energy) Explain briefly : See attached. D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly: See Attached . E . Comments of staff X CB , other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE ( To be completed by the Town of Ithaca) Instructions : For each adverse effect identified above, determine whether it is substantial , large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i . e . urban or rural); (b) probability of occurring; (c) duration; (d) irreversibility ; (e) geographic scope, and (f) magnitude . If necessary, add attachments or reference supporting material . Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration . _X_Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination . Town of Ithaca Town Board Name of Lead Agency Prep is Signature( lf different from Responsible Officer) Catherine Valentino, Supervisor Name &�title of Responsible Officer In Lead Agency Signature of Contributing Preparer CX/tl41-16,v4 ►' DATE : JULY 7 , 2003 ature of Responsible Officer in Lead Agency PART II - Environmental Assessment — Bostwick Road Water Tank (Town of Ithaca Tax Parcel No . 31 - 5 - 1 .2) and South Hill to Inlet Valley Transmission Main Extension. A . Action is Unlisted B . Action will not receive coordinated review C . Could action result in any adverse effects on, to or arising from the following_ C1 . Existing air quality, surface or groundwater quali1y or quantity, noise levels, existing traffic patterns, solid waste production or disposal , potential for erosion, drainage or flooding problems? No significant adverse effects are anticipated relating to air quality, water quality or quantity, noise levels, traffic, solid waste, or potential for erosion or flooding as a result of the proposed action . This proposal includes construction of a new 208 , 000 gallon water tank on a one-acre +/- parcel to be acquired by the Town of Ithaca and construction of a new 12 inch water transmission main from South Hill to Inlet Valley, connecting to an existing 8 inch water line at the Coddington-Danby Road intersection, through the Emerson property, along the State-owned railroad bed to an existing 8 inch water line at Buttermilk Falls State Park. The project will supply water to the existing Inlet Valley service area, and will stabilize the water pressure and fire flows throughout the service area . The transmission main extension will allow the Inlet Valley/West Hill service areas to be served by water from the Bolton Point plant . Actions also include related acquisition of land and easements . A separate application to subdivide off the one-acre lot from the 13 .49 +/- acre parcel (Tax Parcel No . 31 - 5 - 1 . 2 ) was approved by the Planning Board at their June 17, 2003 meeting . The Town of Ithaca proposes to purchase this parcel from a private landowner. The site of the proposed water tank is located on Bostwick Road approximately 1 ,000 feet west of Seven Mile Drive, and is zoned R-30 Residence District . The water tank would be approximately 44 +/- feet above grade level , and a height variance was approved by the Zoning Board of Appeals at their June 16, 2003 meeting because the maximum permitted height for structures in the R-30 District is 30 feet . Surface runoff tends to drain toward the southeast. The site contains moderate slopes. There will be some site grading associated with construction of the new water tank. A new access road for the water tank will be constructed across the remainder of Tax Parcel No . 31 -5 - 1 . 2 , which will also provide access for the continuing farming operation . The proposed water tank and access road will not significantly increase the amount of impervious surface, and it is anticipated that surface runoff flow will be able to be accommodated across the adjacent area without significant impacts . Traffic will be limited to Town vehicles accessing the water tank for maintenance and repairs. The new 12 -inch water transmission main would be constructed from South Hill to Inlet Valley . The main would connect to the existing 8-inch line at the Coddington-Danby Road intersection . The main would run downhill through the Emerson property to the railroad bed (owned by the New York State Department of Parks, Recreation & Historic Preservation — OPRHP) and along the railroad bed past Stone Quarry Road to an existing 8- inch water line at Buttennilk Falls State Park. Easements from Emerson and OPRHP are in the process of being obtained . The connection at Coddington-Danby Road (Route 96B) would be made by boring under Route 96B . The first 500 feet from Route 96B through Emerson would utilize an existing sanitary sewer easement that is currently being mowed and maintained by the Town . The next 800 feet would be down a steep slope through a wooded area consisting of 6 to 8 inch diameter hardwoods . The soil is rocky with shallow depth to bedrock. The remainder of the water main extension will be placed in the railroad bed, which has a cinder base . This section of piping will be encased in plastic to protect it from the cinder. A control valve will be placed on the new line near its connection at Buttermilk Falls State Park. This valve will control the water level of the new Bostwick Road tank . The only area with a potential of erosion is the steep slope area through Emerson. Sedimentation and erosion control measures should be established during construction of the main, and the area should be seeded and stabilized to minimize the potential for erosion after construction . C2 . Aesthetic, agricultural , archeological, historic , or other natural or cultural resources, or community or neighborhood character? None anticipated . No aesthetic, archeological , or other unique natural resources are known to exist on the site, or are expected to otherwise be affected by the proposed water tank or water main extension. The site of the proposed water tank is undeveloped and contains a farm field . The current owner rents the field out to a farmer for haying . The property is not situated within the County Agricultural District . The adjacent areas along Bostwick Road primarily consist of undeveloped woodland . There are very few houses developed in this area — one new house is currently being constructed just to the east on Bostwick Road . A profile of the proposed water tank indicates that its height would be approximately 44 feet above ground level . The maximum permitted height of structures in the R-30 Residence District is 30 feet. The location of the tank and the subdivided parcel is below an existing tree line of hardwoods. The elevation of the tank will place it below the existing tree line . The proposed color of the tank is forest green, which will help to blend it with the surrounding wooded areas . A double width of white pine is proposed to be planted between the tank and the existing farm field to minimize the visibility of the tank . Several photographs of the existing site have been submitted with the view of a water tank superimposed on the photographs, scaled to accurately reflect the height and appearance of the proposed water tank . The photo simulations indicate that the water tank will be visible from Bostwick Road immediately adjacent to the site, but will not be highly visible from viewing points farther away from the site because of its location next to the tree line and not on the top of a ridge, its color and modest size, and proposed landscaping to help blend it with the surrounding area . Based on this evaluation, the visual impact is expected to be minimal . The only section of the water main extension where any cutting of vegetation will occur is on the Emerson property on the steep wooded area . The first 500 feet from Danby Road will be placed within an existing sanitary sewer easement, which is already mowed and maintained by the Town. This portion runs between two houses fronting on Danby Road . The character of this portion will not change. The next 800 feet through the Emerson site will involve clearing a width of approximately 20 feet. The permanent easement for the water main will be 20 feet. There will be a temporary construction easement of 30 feet in width in case any topographic or bedrock constraints are encountered during installation of the main . This area will be seeded, stabilized and mowed after the main is installed . The character of the remaining wooded area through Emerson will not be affected . The remainder of the main extension will be in the railroad bed, which already is a disturbed area . The railroad bed runs back- lot of a number of houses off of Spencer Street in the City of Ithaca . There will only be minor, temporary disruptions during construction of the main . Otherwise, the character of the area will not be impacted . A future trail is planned along the railroad bed (Buttennilk Falls Trail) connecting Buttennilk 2 Falls State Park with the Town ' s South Hill Recreationway . Installation of the water main will actually facilitate the future construction of the trail by providing a sound base for the trail . C36 Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species? None anticipated. No unique vegetation or wildlife habitats or threatened or endangered species are known to exist in the project area . The site of the proposed water tank is rented to a farmer for haying, and consists of an active fann field. It is located across Bostwick Road from Unique Natural Area UNA- 140, which is known as "Culver Creek Ravine and Woods . " UNA- 140 is forested and follows a ravine and stream . The forest does not contain old-growth trees, but is a relatively contiguous wooded area, dominated by oaks and hickories with sugar maple and red maple present. Hackberry, a locally scarce plant, has also been found in this UNA . The proposed water tank will not drain into or physically impact UNA- 140 . The water tank will be visible from the lower (eastern-most) portion of UNA- 140, but not from the ravine itself, and is not anticipated to have a significant adverse visual impact on UNA- 140 . As mentioned above, the only area of the proposed main extension where cutting of vegetation will occur is through the Emerson property . This area consists of relatively new growth hardwoods with diameters between 6 and 8 inches . Disturbance will be limited to a width of approximately 20 feet over a length of 800 feet. A portion of the railroad bed west of Stone Quarry Road is adjacent to a Unique Natural Area (UNA- 150 Buttermilk Creek Gorge and Inlet Valley Slopes) . Most of this UNA is within the State Park, and is known for its diverse flora, rare and scarce plants, old growth forests, and scenic value . The installation of the water main in this area will be limited to the already disturbed railroad bed, and construction-related impacts will be minor and temporary in nature . C4. A community's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? None anticipated . The site of the proposed water tank is designated in the Town of Ithaca Comprehensive Plan as "Suburban Residential . " It is adjacent to an area of "Conservation/Open Space," indicating the undeveloped, wooded character of the area to the west and north . There are very few residentially developed lots in this area . The subdivided lot and proposed water tank are expected to have minimal impacts on the surrounding area . The water main extension will not permanently change the character of any areas with the exception of the 800 foot portion through the wooded area on the Emerson site . This is a relatively small and isolated area, with no special vegetation or character identified . C5 . Growth, subsequent development, or related activities likely to be induced by the proposed action? None anticipated . The Town of Ithaca is currently upgrading the water system and distribution for the Inlet Valley area and west side of the Town . The goal is to supply water from Bolton Point to Town residents on West Hill and Inlet Valley, who currently obtain water from the City of Ithaca water supply . The Bostwick Road water tank would service the Inlet Valley area, where there is currently no storage tank. It will be served by a new transmission line from Danby Road to Buttermilk Falls State Park. The 3 Bostwick Road tank will improve water pressures and fire flows . The elevation of the new tank will not increase the water service area, but will stabilize the pressure and fire flows throughout the service area . C60 Long term, short tenn, cumulative , or other effects not identified in C I -05 ? None anticipated . C7 . Other impacts (including changes in use of either quantity or type of energy)? None anticipated . D. Is there, or is there likely to be, controversy related to potential adverse environmental impacts? No controversy related to potential adverse environmental impacts is anticipated . PART III - Staff Recommendation, Determination of Significance Based on review of the materials submitted for the proposed action, the proposed scale of it, and the information above, a negative determination of environmental significance is recommended for the action as proposed . Lead Agency : Town of Ithaca Town Board Reviewer: Jonathan Kanter, Director of Planning Review Date : June 26, 2003 4 July 7 , 2003 Town Board Meeting Attachment # 5 Sciarabba Walker & Co . , L,L.p Financial Certified Public Accountants Advisory 200 L. BtdUo Street, Suite 402, Ithaca, NY 14850 Services (607) 272-5550 ♦ Fax (607) 273-6357 ♦ www.sciarabbawalker.com A Division of Member of International Group of Accounting Firms (IGAF) Sciarabba Walker & Co. , LLP Ju = Cathy Valentino , Town Supervisor Al Carvill , Town Budget Officer Town of Ithaca 215 N. Tioga Street ATTEST Ithaca, NY 14850 rrHACA gown; LERK - ` Dear Cathy and Al , We are pleased to submit this proposal to perform an audit of the financial statements of the Ithaca Town Justices for the year ended December 31 , 2002 in accordance with auditing standards generally accepted in the United States of America. We have previously performed Agreed-Upon procedures on the financial records of the Town Justices for the years ended December 31 , 1996 through 2002, and the six months ended December 31 , 1995 . We are uniquely qualified to perform an opinion audit of the financial statements of the Ithaca Town Justices as a result of these previous engagements and the understanding we have of the Town ' s financial system. Our Plan to Audit the Ithaca Town Justices Our approach to serving the needs of the Town of Ithaca is to bring a highly qualified and committed team of professionals together to provide the Town Board with a high level of experience and knowledge in a cost-effective manner. We will conduct an audit of the financial statements in accordance with professional standards . We will perform auditing procedures to provide us with a reasonable basis for expressing an opinion that the financial statements present fairly, in all material respects , the financial position of the Ithaca Town Justices in accordance with appropriate accounting principles . We anticipate the financial statements will be prepared under the cash basis of accounting . Prior to beginning the audit we will prepare a client participation letter that will detail schedules for you to prepare that will assist us in the timely completion of the audit. We will also prepare a management letter that will present recommendations for improvements to operations . We will rely on several of the procedures that we performed during the Agreed-Upon procedures engagement for the year ended December 31 , 2002 . This reliance will enable us to provide the most efficient and effective level of service . 1 Fees and Timing We expect the audit to take from 35 — 40 hours . We encourage the Court Justices and Court Clerks to have the accounting records as accurate as possible prior to us beginning any audit work. Generally we encounter service and fee issues when we expect the accounting records to be reasonably accurate only to discover during the audit that numerous adjusting entries are required to present the financial statements in accordance with acceptable accounting principles . We estimate the fees associated with the services requested to range from $ 31000 — $ 3 ,400 . We will invoice the Town actual fees if the time charges we incur are less than this estimate. If we incur time charges in excess of the estimate we will discuss the reason (s) with the Town Budget Officer and arrive at a mutually agreeable bill . At Sciarabba Walker & Co . , LLP, we are proud of our relationship with each and every one of our clients . We value our relationship with the Town of Ithaca and appreciate the opportunities the Town has given us over the years . We thank you for your consideration of our proposal . If you have any questions please contact me at 272-5550 . Respectfully, David E. Iles , CPA 2 July 7 , 2003 Town Board Meeting Attachment # 6 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM : JONATHAN KANTER, DIRECTOR OF PLANNING �- � RE : AUTHORIZATION TO PARTICPATE IN ACQUISITION OF DATA FROM THE U . S . CENSUS BUREAU REGARDING STUDENT POPULATION DATE : JUNE 30 , 2003 The Tompkins County Planning Department has notified us of an opportunity to acquire a special census tabulation regarding student household population in Tompkins County from the U . S . Bureau of the Census . The proposal is outlined in the attached letter from Commissioner of Planning Ed Marx (June 17 , 2003 ) , along with a sample listing of the data categories that would be available through this special tabulation . The data would be available by municipality and by census block group . This would help document the impacts of the college student population outside of dormitories on household characteristics , such as commuting to work, income, and other household categories , which were never before available . This would also provide a baseline for future tracking of household characteristics of the student population . The total cost of acquiring this special data tabulation from the Census Bureau is $ 6 , 600 . The Tompkins County Planning Department has agreed to fund one-third of the cost of the acquisition (i . e . , $ 2 , 200) , and the Ithaca-Tompkins County Transportation Council has agreed to fund another third . The County Planning Department has requested that the City of Ithaca, Town of Ithaca, Cornell University , and Ithaca College participate in funding the remaining third of the cost of acquiring the data (the City has already indicated that they will participate) , with each contributing $ 550 ( 1 /4 of the remaining third of the cost) . Attached is a draft resolution for the Board ' s consideration to authorize participation and funding of an amount not to exceed $ 550 . This is a nominal cost to obtain what could be very valuable information regarding the impact of the student population on household characteristics . The County Planning Department will process the data and make it available in GIS format at no additional cost to the participating partners . Meanwhile , please feel free to contact me prior to the meeting if you have any questions regarding this matter. Att. L I � is u l'J I lc L ' I V r Tompkins Coty 1 8 2003 . un E� � JUN DEPARIVI' NT OF PAL`ANNYNG - T0VVN OF ITHACA F` 1 °{ ^ N!iftN Ir� G , ZONING , ENGINEERING 121 East Court. Streetyy hthaca,�NewtYork , 14850 Edward C. Marx, AICP Telephone (607) 274-5560 s Commissioner of Planning Fax (607) 274-5578 June 17, 2003 Mr. Jonathan Kanter, AICP Town Planner Town of Ithaca 215 N. Tioga St. Ithaca, NY 14850 Dear Jonathan : This letter is a follow-up to our conversation last week about an exciting opportunity to obtain a special census tabulation for Tompkins County. As I am sure you are well aware, users of census data have always been interested in how the sizeable student population in the county impacts our census household characteristics. Through the efforts of Tompkins County Planning Analyst Tom Mank, the Census Bureau ' s Disclosure Review Board has approved a special tabulation request that would present separate sets of tabulations for the college student and non-college student populations . The way this would be accomplished at the Census Bureau would be to remove those answering "yes" on the long form questionnaire to the question : "At any time since February 1 , 2000, has this person attended regular school or college?" The final product that the Census Bureau would provide to us would include : Two sets of profiles, one of "college students only" and another of "non- college students only; " Data at two levels of geography, the census block group level (there are 23 block groups in Tompkins County) and the municipal level (towns, city) ; - Data on sex, age, race, Hispanic origin, household type, housing occupancy, housing tenure (rent or own), commuting to work, income, poverty status, vehicles available, monthly owner costs , monthly renter costs, and gross rent (see attached summary) . The cost for this special tabulation is $ 6600 . It will take six to twelve weeks from the time a contract is signed to receive the new tabulations . The Tompkins County Planning Department is proposing to fund one-third of the cost out of our operating budget . Another third is being requested from the Ithaca-Tompkins County Transportation Council (ITCTC) . In order to make this project possible we would like to raise the final third from partners including the City of Ithaca, Town of Ithaca, Cornell University and Ithaca College. I have contacted the other potential partners and they are all currently considering this request. I hope you see the value of partnering with us to generate this special tabulation. We are sure that the information gained will be of widespread benefit throughout the community and will be especially useful to those within your municipality. Thank you for your consideration of this opportunity. Sincerely, CL ) Edward C. Marx , AICP Commissioner of Planning Enclosure cc : Tom Mank, Planning Analyst Fernando de Aragon, Director, ITCTC -2- 1 Table DP- 1 . Profile of General Demographic Characteristics for College Students : 2000 Last revised . 5, 16 01 Table DP - 1 - Tier t . xis ) i 2 Geographic area: Block group for Tompkins County . New York or information on confidentiality orotecnon , nonsamolino error. and definitions . see textl ub'ect Number Percent Sub'ect Number Percentl Total population. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx HISPANIC OR LATINO AND RACE SEX AND AGE Total population . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 10 Male . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Hispanic or Latino (of any race ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. xxxxxx xxxxxx 11 Female . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . , . . . . . . _ . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Mexican . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 12 Puerto Rican . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 13 Under 5 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Cuban . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 14 5 to 9 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . xxxxxx xxxxxx Other Hispanic or Latina . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 15 10 to 14 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Not Hispanic or Latino. _ . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . xxxxxx xxxxxx 16 15 to 19 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx White alone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 17 20 to 24 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 18 25 to 34 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx HOUSEHOLDS BY TYPE 19 35 to 44 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Total households. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 20 45 to 54 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Family households (families ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 21 55 to 59 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx With own children under 18 years . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 22 60 to 64 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Married-couple family. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 23 65 to 74 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx With own children under 18 years . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 24 75 to 84 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Female householder, no husband present . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 25 85 years and over. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx With own children under 18 years . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx . xxxxxx 26 Nonfamily households . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 27 Median age (years ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Householder living alone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 28 Householder 65 years and over. . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 29 18 years and over. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 3C Male . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Households with individuals under 18 years . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 31 Female . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Households with individuals 65 years and over . . . . . . . . . . . . . . . . xxxxxx xxxxxx 32 21 years and over. . . . . . . . . . _ . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx i 33 62 years and over. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Average household size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx tBlack years and over . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Average family size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Male . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . _ . . xxxxxx xxxxxx Female . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . _ . . . xxxxxx xxxxxx HOUSING OCCUPANCY Total housing units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx CE Occupied housing units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx e race . . . . . . . . . . _ . . . . _ . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . _ _ _ . xxxxxx xxxxxx Vacant housing units . . . . . . . . . . . . , . . . . _ . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Wh te . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . _ . . . . _ . . . . . . . . . . . . xxxxxx xxxxxx For seasonal , recreational . or occasional use . . . . . . . . . . . . . xxxxxx xxxxxx or African American . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 42 American ! radian and Alaska Native . . . . . . . . . . . . . xxxxxx xxxxxx Homeowner vacancy rate e. rcent ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 43 Asian . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . _ . . . . . . xxxxxx xxxxxx Rental vacancy rate ( percent ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 411 Asian Indian . . . . . . . . . . . . . . . . . . . . _ . . . _ . . . . . . . . . . . . _ . xxxxxx xxxxxx 45 Chinese . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx HOUSING TENURE 46 Filipino . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Occupied housing units. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 47 Japanese . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Owner-occupied housing ur. its . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 48 Korean . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Renter-occupied housing units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 49 Vietnamese. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 50 Other Asian . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx Average household size of owner-occupied units . . . . . . . . . . . . xxxxxx xxxxxx 51 Native Hawaiian and Other Pacific Islander. . . . xxxxxx xxxxxx Average household size of renter-occuoied units . . . . . . . . . . . . . xxxxxxx xxxxxxx 52 Native Hawaiian. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 53 Guamanian or Chamorro. . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 54 Samoan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 55 Other Pacific Islander ` . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 56 Some other race. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 57 Two or more races . . . . . . . . . . . . . . . . . . . _ . . . . _ . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 58 59 Race alone or in combination with one or 60 more other races: 61 White. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . _ . . . xxxxxx xxxxxx 62 Black or African American . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx E3 American Indian and Alaska Native . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 64 Asian . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxxx xxxxxx 65 Native Hawaiian and Other Pacific Islander. . . . . . . xxxxxx xxxxxx 66 Some other race. . . . . . _ _ . . . . . . . . . . . . . . . . . . _ xxxxxx jXXXXXX 6 ' epresents zero or rounds to 'era ( X ) Not applicable . ther Asian alone , or two or rrore Asian categories . ther Pacific Islander alone . or *�Nc or more Native Hay. a • an and Other Pacific Islander categories . combination with one or mere of the other races listed . The followin ^y six numbers may add to more inan the total population and the six percentages may add to more than 100 percent because individuals may report more than one race . '3 74 Source : U . S . Census Bureau . Census 2000 I Table DP-3. Profile of Selected Economic Characteristics for College Students : 2000 ( Last revised: 5. ' 6i01 Table DP- 3-Tier t . xls) 2 Geographic area: Block group for Tompkins County, New York 3 4 (Data based on a sample . For information on confidentiality protection , sampling error. nonsamolinc error and definitions, see textl 5 6 Sub ect Number Percent Subject Number Percent 7 8 INCOME IN 1999 9 Households. . .. .. . . . . . . . . . . . . .. . .. .. . . . . . . . . . . . . .. .. . .. . . . .... xxxxx xxxxx 10 Less than S10, 000 . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . _ . . . . . . . . xxxxx xxxxx 11 S10.000 to S14 . 999 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 12 515.000 to S24 , 999 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 13 525 .000 to S34 . 999 . . . . . . . . . . . - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 14 S35.000 to S49. 999. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 15 550. 000 to S74 . 999. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 16 S75 . 000 to S99. 999 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 17 5100 . 000 to S149 . 999. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . xxxxx xxxxx 18 5150.000 to S199 . 999 . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 19 S200.000 or more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . _ . . . . . . . xxxxx xxxxx 20 Median household income ( dollars ) . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 21 22 With earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 23 Mean earnings ( dollars ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 24 With Social Security income. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 25 Mean Social Security income (dollars) . . . . . . . . . . . . . . . xxxxx xxxxx 26 With Supplemental Security Income (dollars ) . . . . . . . . xxxxx xxxxx 27 Mean Supplemental Security Income (dollars) . . . xxxxx xxxxx 28 With public assistance income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 29 Mean public assistance income (dollars) . . . . . . . . . . . xxxxx xxxxx 30 With retirement in come. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 31 Mean retirement income ( dollars ) . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 32 33 COMMUTING TO WORK Families. . .. . .. . ...... ... . .. . .. .. . ... .. . . . ... . . . . . . . .. ... .. . .. .. . xxxxx xxxxx 34 Workers 16 years and over. .. . . .. . .. . . .. . . . . . . ... . . . . .. ..... xxxxx xxxxx Less than S10. 000 . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . _ . . . . . . xxxxx xxxxx 35 Car. truck , or van - - drove alone. . . . . . . . . _ . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 510. 000 to S14 . 999. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 36 Car. truck . or van - - carpooled. . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 515 . 000 to S24. 999 . . . . . . . . . . . . . _ _ . . . . . . . . . . . . . . . . _ . . . . . . xxxxx xxxxx 37 Public 1ranspo1rta5on iincluding taxicab ) . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx S25 , 000 to S34 . 999 . . . . . . . . . . . . . . . . . . _ . . . . . . . . xxxxx xxxxx 38 Walked . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx S35 . 000 to Soo c99 . _ . . . . . . . . . . . . . . . . _ _ . . . . . . . . . . . . xxxxx xxxxx 39 Other means . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx S50 . 000 to S74 . 999 . . . . . . _ _ . . . . . . . . . . . . . . . . . . . . . 1 . . . . xxxxx xxxxx 40 Worked a: nom.e . . _ . . . . . . . . . . xxxxx xxxxx S75.000 to Soo cog . . xxxxx xxxxx . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Mean travel :ime ;c work ( minutes ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 5100. 000 to 5149 . 995. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . xxxxx xxxxx 42 5150 , 000 to S4, 99 , 099 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 43 S200. 000 or more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 44 Median family income ( dollars ) . . . . . . . . _ . _ . . . . . . . . . . . . . xxxxx xxxxx 45 46 Per capita income ;collars ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 4' Median earnings (dollars): 48 Male full-time , year-round workers . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 49 Female full-time . vear-round workers . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 50 51 Number Percent 52 below below 53 poverty poverty 54 Subject level level 55 56 POVERTY STATUS IN 1999 57 Families. . ... .. .... .. ... .. . .. . ... .. ..... . . . .. ... .. . .. . .. . . . .. . . .. xxxxx xxxxx 58 With related chi7Crer, under 18 years. . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 59 With related cr: idren url.der 5 years . . . . . . . . . . . . . . . . . . xxxxx xxxxx 60 61 Families with female householder, no 62 husband present.. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .. . xxxxx xxxxx 63 With, related chilcren under 18 years. . . . . . . . . . . . . . . . xxxxx xxxxx 64 With related cn : crer, under 5 years . . . . . . . . . . . . . . . . . . xxxxx xxxxx 65 66 Individuals . . . .. ... . . . .. . .. . .. . . .. . ... . . . . .. . . . . . . . . . . . . . . . . .. . . xxxxx xxxxx 67 18 years and over . . _ . . . . _ . . . . _ . . . . . . . . . . _ . _ _ _ . . . _ . . xxxxx xxxxx 68 65 vears and orer . . . . . . . . . . . _ _ . . _ . . . . . . xxxxx xxxxx 69 Regaled children _goer 18 years . . . . . . . . . . . _ . _ . . . . . . . . . . . xxxxx xxxxx 70 Reiated chiidre 5 to 1 ' vears. . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 1 Unrelated intlivic..ais 15 vears and over . , . . _ . xxxxx xxxxx 72 73 - Represen's zero or rounds to zero . ( X ) Not applicabie 74 '5 Source : U S Census Bureau , Census 2000 . 1 Table DP-4. Profile of Selected Housing Characteristics for College Students : 2000 ( Last rewsec: 5 • -3. 01 Taoie DP -z - Tier ' . xis) [ Geographic area : Block group for Tompkins County, New York ata ba sed on a sample . For information on confidentiality orotectior samplin error nonsamolin error. and definit 'ors . see �extl 4 ect Number Percent Subject Number Percent 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 MORTGAGE STATUS AND SELECTED 27 MONTHLY OWNER COSTS 28 With a mortgage . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . 1 . 1 . 1 . . . . . . . . . . . . . xxxxx xxxxx 29 Less than $300. . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . 111 . _ . . . . . xxxxx xxxxx 30 S300 to $499 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 31 5500 to S699. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1111 . _ . xxxxx xxxxx 32 S700 :o S999_ . . . . . . . _ . . . . . . . . . . . _ . . _ . . . . . . . . . . . . _ . . . . . . . . xxxxx xxxxx 33 51 . 000 to $ 1 . 499 _ . . . . . . . . . . . . . . . _ . . . . . . . . . . . . _ . . . . . . . . xxxxx xxxxx 34 $ 1 , 500 to Si . 999 . . . . . . . . . _ . . . . . . _ . . . . . . . . . . . . . . 1111 . . xxxxx xxxxx 3 " S2. 000 or more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . xxxxx ; xxxxx Mecia (dollars) . . . . . . _ . . . . . . . . . . . . _ _ . . . xxxxx Ixxxxx Not mortgaged . . . . . . . . . _ _ _ . xxxxx lxxxxx Meciar ( dollars ) _ . . . _ . . . . . . . . . . . . . _ . . . . . . . . . . . xxxxx ' xxxxx i i »2 t3 44 .;5 46 47 48 49 50 51 VEHICLES AVAILABLE Specified renter-occupied units. . . .. . . . . . . .. . . xxxxx xxxxx 52 None. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx GROSS RENT I 53 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx Less tdan $200. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 54 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 5200 to $299. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . 111 . . . . . . . . . xxxxx xxxxx 55 3 or more. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx S300 to S499 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 56 S500 to $749. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 57 $750 to 5999. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 58 $ 1 . 000 to $ 1 . 499. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1111 . xxxxx xxxxx 59 $ 1 . 500 or more . . . . . . . . . . . . . xxxxx Ixxxxx 60 No cash rent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . xxxxx xxxxx 61 Median ( dollars ] . . . . . . . . . . . . . . . . . . . . _ _ . . . . . . . . . . . . . xxxxx Ixxxxx 62 63 GROSS RENT AS A PERCENTAGE OF 64 HOUSEHOLD INCOME IN 1999 j 65 Less than 15. 0 percent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 66 15 . 0 to 19 . 9 percent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxxx xxxxx 67 20 . 0 to 24 . 9 percent. . _ . . . . . . . . . . . . . . _ . . . . , . . . , . . . . . . xxxxx Ixxxxx 68 25 . 0 !o 29 . 9 percent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . _ xxxxx ! xxxxx 30 . 0 to 34 . 9 percent . . . . . . . . . . . . . . I ' ll . . . . . . I . . I xxxxx xxxxx 35 .0 percent or more . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ xxxxx xxxxx Not ccmcuted _ _ . _ _ . . - _ . xxxxx Ixxxxx presents zero or rounds to zero. ( X ) Not appiicable . 75 Source : U . S . Census Bureau . Census 2000 . _ July 7 , 2003 Town Board Meeting Attachment # 7 617. 20 Appendix A State Environmental Quality Review FULL ENVIRONMENTAL ASSESSMENT FORM 'lose : The full EAF is designed to help applicants and agencies determine , in an orderly manner , whether a project or action may be significant . The question of whether an action may be significant is not always easy to answer . Frequently , there are aspects of a project that are subjective or unmeasurable . It is also understood that those who determine significance may have little or no formal knowledge of the environment or may not be technically expert in environmental analysis . In addition , many who have knowledge in one particular area may not be aware of the broader concerns affecting the question of significance . The full EAF is intended to provide a method whereby applicants and agencies can be assured that the determination process has been orderly , comprehensive in nature , yet flexible enough to allow introduction of information to fit a project or action . Full EAF Components : The full EAF is comprised of three parts : Part 1 : Provides objective data and information about a given project and its site . By identifying basic project data , it assists a reviewer in the analysis that takes place in Parts 2 and 3 . Part 2 : Focuses on identifying the range of possible impacts that may occur from a project or action . It provides guidance as to whether an impact is likely to be considered small to moderate or whether it is a potentially-large impact . The form also identifies whether an impact can be mitigated or reduced . Part 3 : If any impact in Part 2 is identified as potentially- large , then Part 3 is used to evaluate whether or not the impact is actually important. THIS AREA FOR LEAD AGENCY USE ONLY DETERMINATION OF SIGNIFICANCE - - Type 1 and Unlisted Actions tify the Portions of EAF completed for this project: r X Part 1 X, ' Part 2 Part 3 n review of the information recorded on this EAF (Parts 1 and 2 and 3 if appropriate) , and any other supporting information , and Insidering both the magnitude and importance of each impact, it is reasonably determined by the lead agency that : FX A . The project will not result in any large and important impact(s) and , therefore , is one which will not have a significant impact on the environment, therefore a negative declaration will be prepared . B . Although the project could have a significant effect on the environment, there will not be a significant effect for this Unlisted Action because the mitigation measures described in PART 3 have been required , therefore a CONDITIONED negative declaration will be prepared . * C . The project may result in one or more large and important impacts that may have a significant impact on the environment, therefore a positive declaration will be prepared . * A Conditioned Negative Declaration is only valid for Unlisted Actions Town of Ithaca West Hill Water Storage Tank Name of Action Town of Ithaca Ton Board Name of Lead Agency Catherine Valentino Supervisor Print or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer AOL VnatureResponsible Officer in Lead Agency Sign re of Preparer ( If different from responsible officer) July 7 , 2003 website Date Page 1 of 21 1 1 PART 1 -- PROJECT INFORMATION Prepared by Project Sponsor TICE : This document is designed to assist in determining whether the action proposed may have a significant effect on the ironment . Please complete the entire form , Parts A through E . Answers to these questions will be considered as part of the lication for approval and may be subject to further verification and public review. Provide any additional information you believe be needed to complete Parts 2 and 3 . It is expected that completion of the full EAF will be dependent on information currently available and will not involve new studies , research or investigation . If information requiring such additional work is unavailable , so indicate and specify each instance . Name of Action Town of Ithaca West Hill Water Storage Tank Location of Action ( include Street Address , Municipality and County) Rachel Carson Way , Town of Ithaca, Tompkins County Name of Applicant/Sponsor Town of Ithaca Address 215 N Tioga ST City / PO Ithaca State NY Zip Code 14850 Business Telephone 607 273 1747 e of Owner ( if different) EcoVillage at Ithaca , Inc . ress 318 Anabel Taylor Hall , Cornell University / PO Ithaca State New York Zip Code 14853 Business Telephone ( 607 ) 255-8276 Description of Action : Construction of a I Million Gallon precast concrete water storage tank . The tank will be situated on vacant land on the Ecovillage Cooperative Housing Property . The tank diameter is 79 feet and the height is 30 feet with a 9 foot domed roof. The project will include installation of 1600 feet of 10" ductile iron water line and rehabilitation of 700 feet of the existing private gravel road , Rachel Carson Way . The site will have a 12 foot wide driveway approximately 100 feet long for access and the tank will be partially hidden behind berms constructed of excavated material from the tank site as well as planting of deciduous and coniferous trees around the tank and along the driveway . 1 Page 2 of 21 f I Please Complete Each Question == Indicate N . A . if not applicable SITE DESCRIPTION sical setting of overall project, both developed and undeveloped areas . Present Land Use : El Urban M Industrial M, Commercial Residential (suburban) ®✓ Rural (non-farm) ElForest R Agriculture Other 2 . Total acreage of project area : 1 . 21 acres. APPROXIMATE ACREAGE PRESENTLY AFTER COMPLETION Meadow or Brushland (Non-agricultural) 0. 71 acres 0 . 16 acres Forested acres acres Agricultural ( Includes orchards, cropland , pasture, etc . ) acres acres Wetland ( Freshwater or tidal as per Articles 24 , 25 of ECL) acres acres Water Surface Area acres acres Unvegetated (Rock, earth or fill) acres acres Roads, buildings and other paved surfaces 0. 5 acres 1 .05 acres Other (Indicate type) acres acres 3 . What is predominant soil type(s) on project site? L kw (r"" 0N-"NVV-Y Sint c okw a . Soil drainage : Well drained % of site Moderately well drained % of site . . Poorly drained 1 ov % of site b . If any agricultural land is involved , how many acres of soil are classified within soil group 1 through 4 of the NYS Land Classification System? acres (see 1 NYCRR 370) . 4 . Are there bedrock outcroppings on project site? F1 Yes M No a . What is depth to bedrock> 20 ft . (in feet) 5 . Approximate percentage of proposed project site with slopes: 0- 10% lbn % 10- 15% % F 15 % or greater % 6 . Is project substantially contiguous to, or contain a building , site , or district, listed on the State or National Registers of Historic Places? Yes FN No Is project substantially contiguous to a site listed on the Register of National Natural Landmarks? Yes No What is the depth of the water table? >20 feet (in feet) Is site located over a primary, principal , or sole source aquifer? Yes rN7 No 10 . Do hunting , fishing or shell fishing opportunities presently exist in the project area? Yes F No Page 3 of 21 r 11 . Does project site contain any species of plant or animal life that is identified as threatened or endangered? Yes No According to : Identif each s ecies : 12 . Are there any unique or unusual land forms on the project site? (i . e . , cliffs, dunes , other geological formations? 0Yes No Describe : 13 . Is the project site presently used by the community or neighborhood as an open space or recreation area? R Yes r"" No If x es, explain : The proposed tank location is situated in +-50 acres of undeveloped and farmed land bisected by a high power overhead transmission line and a private road serving the Ecovillage Cooperative Housing Community . 14 . Does the present site include scenic views known to be important to the community? ®■ Yes ® No The site is visible to the residents and guests driving in or out of the Ecovillage Cooperative Housing Community 15 . Streams within or contiguous to project area : none a . Name of Stream and name of River to which it is tributary 16 . Lakes, ponds, wetland areas within or contiguous to project area : none b . Size (in acres) : Page 4 of 21 17 . Is the site served by existing public utilities? no Yes No a . If YES, does sufficient capacity exist to allow connection? F Yes No b . If YES , will improvements be necessary to allow connection? Yes No 18 . Is the site located in an agricultural district certified pursuant to Agriculture and Markets Law , Article 25 -AA, Section 303 and 304 ? [ Yes No 19 . Is the site located in or substantiall contiguous to a Critical Environmental Area designated pursuant to Article 8 of the ECL , and 6 NYCRR 617 ? r7 Yes . No 20 . Has the site ever been used for the disposal of solid or hazardous wastes? F Yes M No B . Project Description 1 . Physical dimensions and scale of project (fill in dimensions as appropriate) . a . Total contiguous acreage owned or controlled by project sponsor : 1 .21 acres. b . Project acreage to be developed : 1 .05 acres initially ; acres ultimately . c . Project acreage to remain undeveloped : 0. 16 acres . d . Length of project, in miles : (if appropriate) e . If the project is an expansion , indicate percent of expansion proposed . 0 % f. Number of off-street parking spaces existing 0 ; proposed 0 g . Maximum vehicular trips generated per hour: 0 (upon completion of project)? h . If residential : Number and type of housing units : One Family Two Family Multiple Family Condominium Initially none none none none Ultimately none none none none n%DR.cC �( t,t {�L i . Dimensions (in feet) of largest proposed structure : 38' height ; 79' width ; 79' length . C j . Linear feet of frontage along a public thoroughfare project will occupy is? 0 ft. 2 . How much natural material (i . e . rock, earth , etc . ) will be removed from the site? 0 tons/cubic yards . 3 . Will disturbed areas be reclaimed Fm Yes No N/A a . If yes , for what intended purpose is the site being reclaimed? Site work around the tank will include a berm from existing material to hide the tank from view b . Will topsoil be stockpiled for reclamation? ®■ Yes No c . Will upper subsoil be stockpiled for reclamation? ME Yes M No 4 . How many acres of vegetation (trees, shrubs , ground covers) will be removed from site? 0 acres . Page 5 of 21 S . Will any mature forest (over 100 years old) or other locally- important vegetation be removed by this project? Yes No 6 . If single phase project : Anticipated period of construction : 4 months , (including demolition) 7 . If multi- phased : a . Total number of phases anticipated (number) b . Anticipated date of commencement phase 1 : month year, (including demolition) c . Approximate completion date of final phase : month year. d . Is phase 1 functionally dependent on subsequent phases? El Yes No 8 . Will blasting occur during construction? M Yes ME No 9 . Number of jobs generated : during construction 15 ; after project is complete 10 . Number of jobs eliminated by this project 0 1 1 . Will project require relocation of any projects or facilities? M Yes NMI No If yes, explain : 12 . Is surface liquid waste disposal involved? M, Yes ME No a . If yes , indicate type of waste (sewage, industrial , etc) and amount _ b . Name of water body into which effluent will be discharged _ 13 . Is subsurface liquid waste disposal involved? M Yes FM No Type 14 . Will surface area of an existing water body increase or decrease by proposal? F Yes No If yes, explain : 15 . Is project or any portion of project located in a 100 year flood plain? Yes No 16 . Will the project generate solid waste? M Yes ME No a . If yes, what is the amount per month? tons b . If yes , will an existing solid waste facility be used? El Yes r7 No c . If yes, give name ; location d . Will any wastes not go into a sewage disposal system or into a sanitary landfill? OYes No Page 6 of 21 e . If yes , explain : 17 . Will the project involve the disposal of solid waste? Yes MM No a . If yes, what is the anticipated rate of disposal? tons/month . b . If yes, what is the anticipated site life? years . 18 . Will project use herbicides or pesticides? FYes RM No 19 . Will project routinely produce odors (more than one hour per day) ? M Yes El No 20 . Will project produce operating noise exceeding the local ambient noise levels? Fol Yes F No 21 . Will project result in an increase in energy use? Yes MM No If yes, indicate type(s) 22 . If water supply is from wells, indicate pumping capacity . gallons/minute . 23 . Total anticipated water usage per day 0 gallons/day . 24 . Does project involve Local , State or Federal funding? Yes No If yes, explain : Town of Ithaca providing all funding for the project Page 7 of 21 25 . Approvals Required : Type Submittal Date Town Board Jul 5 2003 City , Town , Village Board Yes No City, Town , Village Planning Board F Yes r7m No City , Town Zoning Board F Yes ®° No County Health Department July 2003 City , County Health Department FMI Yes No Other Local Agencies 17 Yes No Other Regional Agencies Yes No State Agencies Yes No Federal Agencies Yes No C . Zoning and Planning Information 1 . Does proposed action involve a planning or zoning decision? MYes F No If 'Yes, indicate decision required : ElZoning amendment El Zoning variance El New/revision of master plan Subdivisio ElSite plan r,7 Special use permit El Resource management plan Other Page 8 of 21 1 I 2 . What is the zoning classification(s) of the site? Special Land Use District Number 8 What is the maximum potential development of the site if developed as permitted by the present zoning? none 4 . What is the proposed zoning of the site? N/A 5 . What is the maximum potential development of the site if developed as permitted by the proposed zoning? none 6 . Is the proposed action consistent with the recommended uses in adopted local land use plans? El Yes M No What are the predominant land use(s) and zoning classifications within a '/4 mile radius of proposed action? Special Land Use District R30, R15-Residential and Multiple Residence Agriculture Is the proposed action compatible with adjoining/surrounding land uses with a '/4 mile? no Yes No If the proposed action is the subdivision of land , how many lots are proposed? N/A a . What is the minimum lot size proposed? 1 Acre Easement Page 9 of 21 10 . Will proposed action require any authorization (s) for the formation of sewer or water districts? Yes No 11 . Will the proposed action create a demand for any community provided services (recreation , education , police, fire protection? Yes I 7M No a . If yes , is existing capacity sufficient to handle projected demand? El Yes El No 12 . Will the proposed action result in the generation of traffic significantly above present levels? Yes No a . If yes, is the existing road network adequate to handle the additional traffic . Yes El No D . Informational Details Attach any additional information as may be needed to clarify your project . If there are or may be any adverse impacts associated with your proposal , please discuss such impacts and the measures which you propose to mitigate or avoid them . E . Verification I certify that the information provided above is true to the best of my knowledge . Applicant/Sponsor Name Kathryn Prybylski Date June 26 , 2003 Signature Tide Civil Engineer , Thwn of Ithaca If the action is in the Coastal Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment. Page 10 of 21 PART 2 = PROJECT IMPACTS AND THEIR MAGNITUDE Responsibility of Lead Agency eral Information ( Read Carefully) In completing the form the reviewer should be guided by the question : Have my responses and determinations been reasonable? The reviewer is not expected to be an expert environmental analyst. The Examples provided are to assist the reviewer by showing types of impacts and wherever possible the threshold of magnitude that would trigger a response in column 2 . The examples are generally applicable throughout the State and for most situations . But , for any specific project or site other examples and/or lower thresholds may be appropriate for a Potential Large Impact response , thus requiring evaluation in Part 3 . The impacts of each project , on each site , in each locality, will vary. Therefore , the examples are illustrative and have been offered as guidance . They do not constitute an exhaustive list of impacts and thresholds to answer each question . The number of examples per question does not indicate the importance of each question . ! In identifying impacts , consider long term , short term and cumulative effects . Instructions ( Read carefully) a . Answer each of the 20 questions in PART 2 . Answer Yes if there will be any impact . b . Maybe answers should be considered as Yes answers . C. If answering Yes to a question then check the appropriate box(column 1 or 2)to indicate the potential size of the impact. If impact threshold equals or exceeds any example provided , check column 2 . If impact will occur but threshold is lower than example , check column 1 . d . Identifying that an Impact will be potentially large (column 2) does not mean that it is also necessarily significant. Any large impact must be evaluated in PART 3 to determine significance . Identifying an impact in column 2 simply asks that it be looked at further. e . If reviewer has doubt about size of the impact then consider the impact as potentially large and proceed to PART 3 . f. If a potentially large impact checked in column 2 can be mitigated by change( s) in the project to a small to moderate impact , also check the Yes box in column 3 . A No response indicates that such a reduction is not possible . This must be explained in Part 3 . 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Impact on Land 1 . Will the Proposed Action result in a physical change to the project site ? NO YES Examples that would apply to column 2 Any construction on slopes of 15 % or greater, ( 15 foot F Yes F No rise per 100 foot of length ) , or where the general slopes in the project area exceed 10 % . Construction on land where the depth to the water table M Yes No is less than 3 feet . Construction of paved parking area for 1 , 000 or more El F Yes No vehicles . Construction on land where bedrock is exposed or Yes UNo generally within 3 feet of existing ground surface . Construction that will continue for more than 1 year or 17 Yes No involve more than one phase or stage . Excavation for mining purposes that would remove Yes El No more than 1 , 000 tons of natural material ( i . e . , rock or soil ) per year. Page 11 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Chang Construction or expansion of a santary landfill . Yes EINo Construction in a designated floodway . El M Yes r7No Other impacts : E] Yes No Construction of a 1-million gallon water storage tank on a vacant site . ( See attached ) 2 . Will there bean effect to any unique or unusual land forms found on the site? (i . e . , cliffs , dunes , geological formations , etc . ) NO YES X ; Specific land forms : El El DYes 0No i Impact on Water 3 . Will Proposed Action affect any water body designated as protected? ( Under Articles 15 , 24 , 25 of the Environmental Conservation Law , ECL) NO YES Examples that would apply to column 2 Developable area of site contains a protected water body . F1 El D Yes nNcl Dredging more than 100 cubic yards of material from channel of El M Yes M No a protected stream . Extension of utility distribution facilities through a protected water Yes No body. Construction in a designated freshwater or tidal wetland . El F Yes No Other impacts : El El Yes 11 No 3 4 . Will Proposed Action affect any non-protected existing or new body of water? Li NO YES Examples that would apply to column 2 A 10% increase or decrease in the surface area of any body of a 0 Yes M No water or more than a 10 acre increase or decrease . Construction of a body of water that exceeds 10 acres of surface El M MYes FINo area . Other impacts . El E Yes 11 N Page 12 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Will Proposed Action affect surface or groundwater quality or quantity? Fv NO YES IfLi 17 Examples that would apply to column 2 Proposed Action will require a discharge permit. F Yes No Proposed Action requires use of a source of water that does not Yes No have approval to serve proposed ( project) action . Proposed Action requires water supply from wells with greater Yes No than 45 gallons per minute pumping capacity . Construction or operation causing any contamination of a water Yes No supply system . Proposed Action will adversely affect groundwater . M r7 Yes MNo Liquid effluent will be conveyed off the site to facilities which M F Yes MNo presently do not exist or have inadequate capacity . Proposed Action would use water in excess of 20 , 000 gallons M M ❑ Yes MNo per day. Proposed Action will likely cause siltation or other discharge into 17 M M Yes r No an existing body of water to the extent that there will be an obvious visual contrast to natural conditions . Proposed Action will require the storage of petroleum or Yes El No chemical products greater than 1 , 100 gallons . Proposed Action will allow residential uses in areas without 7 Yes F No water and/or sewer services . Proposed Action locates commercial and/or industrial uses M El Yes 17 No which may require new or expansion of existing waste treatment and/or storage facilities . Other impacts : DYes 11 No Page 13 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change 6 . Will Proposed Action alter drainage flow or patterns , or surface water runoff? El NO YES (See attached ) Examples that would apply to column 2 Proposed Action would change flood water flows r X F1 Yes ONo Proposed Action may cause substantial erosion . El Yes FNo Proposed Action is incompatible with existing drainage patterns . M 0 Yes MNo Proposed Action will allow development in a designated 0 0 M Yes No floodway. Other impacts : 0 Yes No IMPACT ON AIR 7 . Will Proposed Action affect air quality? El NO DYES Examples that would apply to column 2 Proposed Action will induce 1 , 000 or more vehicle trips in any El r7Yes M N given hour. Proposed Action will result in the incineration of more than 1 ton Yes UNo of refuse per hour. Emission rate of total contaminants will exceed 5 lbs . per hour 0 Yes 0 No or a heat source producing more than 10 million BTU 's per hour. Proposed Action will allow an increase in the amount of land 1:1 MYes 0 No committed to industrial use . Proposed Action will allow an increase in the density of 17Yes MNo industrial development within existing industrial areas . Other impacts : Yes ONo IMPACT ON PLANTS AND ANIMALS 8 . Will Proposed Action affect any threatened or endangered species? NO YES Examples that would apply to column 2 Reduction of one or more species listed on the New York or MYes ON Federal list, using the site , over or near the site , or found on the site . Page 14 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Removal of any portion of a critical or significant wildlife habitat . M11 M Yes 0No Application of pesticide or herbicide more than twice a year, El El Yes No other than for agricultural purposes . Other impacts : 0 El Yes No g . Will Proposed Action substantially affect non-threatened or non- endangered species? ( See attached ) NO YES Examples that would apply to column 2 Proposed Action would substantially interfere with any resident LJ Yes No or migratory fish , shellfish or wildlife species . Proposed Action requires the removal of more than 10 acres of Yes No mature forest (over 100 years of age ) or other locally important vegetation . Other impacts : Yes El No IMPACT ON AGRICULTURAL LAND RESOURCES Will Proposed Action affect agricultural land resources ? (See attached ) El NO 17 YES Examples that would apply to column 2 The Proposed Action would sever, cross or limit access to Yes MNo agricultural land ( includes cropland , hayfields , pasture , vineyard , orchard , etc. ) Construction activity would excavate or compact the soil profile of Yes El No agricultural land . The Proposed Action would irreversibly convert more than 10 F E] Yes 0 No acres of agricultural land or, if located in an Agricultural District, more than 2 . 5 acres of agricultural land . Page 15 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Chang The Proposed Action would disrupt or prevent installation of El El Yes N agricultural land management systems ( e . g . , subsurface drain lines , outlet ditches , strip cropping ) ; or create a need for such measures (e . g . cause a farm field to drain poorly due to increased runoff) . Other impacts : El El Yes 11 No IMPACT ON AESTHETIC RESOURCES 11 . Will Proposed Action affect aesthetic resources? ( If necessary , use the Visual EAF Addendum in Section 617 . 20 , Appendix B . ) (See attached ) NO OYES Examples that would apply to column 2 Proposed land uses , or project components obviously different El El El Yes M No from or in sharp contrast to current surrounding land use patterns , whether man- made or natural . Proposed land uses , or project components visible to users of E] Yes El No aesthetic resources which will eliminate or significantly reduce their enjoyment of the aesthetic qualities of that resource . Project components that will result in the elimination or Yes N significant screening of scenic views known to be important to the area . Other impacts : 11 El Yes El No i IMPACT ON HISTORIC AND ARCHAEOLOGICAL RESOURCES 12 . Will Proposed Action impact any site or structure of historic , prehistoric or paleontological importance? NO RYES Examples that would apply to column 2 Proposed Action occurring wholly or partially within or El El Yes 11 No substantially contiguous to any facility or site listed on the State or National Register of historic places . Any impact to an archaeological site or fossil bed located within El M D Yes No the project site . Proposed Action will occur in an area designated as sensitive El Yes No for archaeological sites on the NYS Site Inventory . Page 16 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Other impacts : El El D Yes 11 No IMPACT ON OPEN SPACE AND RECREATION 13 . Will proposed Action affect the quantity or quality of existing or future open spaces or recreational opportunities? NO YES Examples that would apply to column 2 The permanent foreclosure of a future recreational opportunity. E] Yes No A major reduction of an open space important to the community . Yes MNo Other impacts : El El Yes 0No IMPACT ON CRITICAL ENVIRONMENTAL AREAS 14 . Will Proposed Action impact the exceptional or unique characteristics of a critical environmental area (CEA) established pursuant to subdivision 6NYCRR 617 . 14(g ) ? El NO YES ( Attached ) List the environmental characteristics that caused the designation of the CEA. Examples that would apply to column 2 Proposed Action to locate within the CEA? El Yes r7No Proposed Action will result in a reduction in the quantity of the 0 M Yes MNo resource? Proposed Action will result in a reduction in the quality of the O Yes nNo resource? Proposed Action will impact the use , function or enjoyment of the 7 E] Yes F] No resource? Other impacts : 11 El Yes No Page 17 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Chang IMPACT ON TRANSPORTATION 15 . Will there be an effect to existing transportation systems? NO YES Examples that would apply to column 2 Alteration of present patterns of movement of people and/or El OYes n, No goods . Proposed Action will result in major traffic problems . Yes R No Other impacts : El UYes No IMPACT ON ENERGY 16 . Will Proposed Action affect the community's sources of fuel or energy supply? MX YES Examples that would apply to column 2 Proposed Action will cause a greater than 5% increase in the M R Yes N use of any form of energy in the municipality . Proposed Action will require the creation or extension of an MYes n N energy transmission or supply system to serve more than 50 single or two family residences or to serve a major commercial or industrial use . Other impacts : El El E] Yes E] No NOISE AND ODOR IMPACT 17 . Will there be objectionable odors , noise , or vibration as a result of the Proposed Action ? ( See Attached ) NO MYES Examples that would apply to column 2 Blasting within 1 , 500 feet of a hospital , school or other sensitive Yes n No facility. Odors will occur routinely ( more than one hour per day) . El El Yes El No Proposed Action will produce operating noise exceeding the M Yes No local ambient noise levels for noise outside of structures . Proposed Action will remove natural barriers that would act as a El M MYes El N noise screen . Other impacts : El 1:1 E] Yes E] No 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change IMPACT ON PUBLIC HEALTH 18 . Will Proposed Action affect public health and safety? NO YES Proposed Action may cause a risk of explosion or release of Yes No hazardous substances ( i . e . oil , pesticides , chemicals , radiation , etc . ) in the event of accident or upset conditions , or there may be a chronic low level discharge or emission . Proposed Action may result in the burial of " hazardous wastes" F] M Yes 171No in any form (i . e . toxic, poisonous , highly reactive , radioactive , irritating , infectious , etc. ) Storage facilities for one million or more gallons of liquefied Yes No natural gas or other flammable liquids . Proposed Action may result in the excavation or other F Yes No disturbance within 2 , 000 feet of a site used for the disposal of solid or hazardous waste . Other impacts : 0 El Yes E] No IMPACT ON GROWTH AND CHARACTER OF COMMUNITY OR NEIGHBORHOOD 19 . Will Proposed Action affect the character of the existing community? ( See attached ) NO 771 YES Examples that would apply to column 2 The permanent population of the city, town or village in which the UYes EI No project is located is likely to grow by more than 5% . The municipal budget for capital expenditures or operating FYes 17No services will increase by more than 5 % per year as a result of this project . Proposed Action will conflict with officially adopted plans or F FYes No goals . Proposed Action will cause a change in the density of land use . FRI F MYes EI No Proposed Action will replace or eliminate existing facilities , Yes F No structures or areas of historic importance to the community . Development will create a demand for additional community F F 11Yes F No services ( e . g . schools , police and fire , etc . ) Page 19 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Chang Proposed Action will set an important precedent for future Yes N projects . Proposed Action will create or eliminate employment. r7 r Yes rNo Other impacts : El El El Yes No Water service area on West Hill will be increased slightly . ( See attached) 20 . Is there , or is there likely to be , public controversy related to potential adverse environment impacts? NO FJYES If Any Action in Part 2 Is Identified as a Potential Large Impact or If you Cannot Determine the Magnitude of Impact , Proceed to Part 3 Page 20 of 21 State Environmental Quality Review Part II - Description of Project Impacts and Their Magnitude Action : West Hill Water Storage Tank Location : Rachel Carson Way off Mecklenburg Road, Town of Ithaca, N . Y . Lead Agency : Town of Ithaca Town Board 1 . Will proposed action result in a physical change to the project site? Other: Construction of a 1 million gallon water storage tank on a vacant site . a. Briefly describe the above impact(s) : The proposal will include the construction of a new 1 million gallon pre-cast concrete water storage tank situated on land on the EcoVillage at Ithaca, Inc . property, located on Rachel Carson Way off of Mecklenburg Road . The tank will be situated on vacant land just west of Rachel Carson Way (a private drive serving the EcoVillage Cohousing Cooperative development) approximately 1200 feet west of West Haven Road. The tank diameter will be 79 feet, and the height is 30 feet with a nine foot domed roof. The project will include installation of about 1600 feet of 10-inch ductile iron water line and the rehabilitation of approximately 700 feet of the existing private gravel road . The site will have a 12 - foot wide gravel driveway approximately 100 feet long for access to the tank. Berms will be constructed around the tank from excavated material , which will be planted with deciduous and coniferous trees, as well as additional plantings around the tank and driveway . The proposed action includes authorization of the project construction and funding by the Town Board, and related easement acquisition . The site slopes gently downwards to the east at an average grade of about 5 percent and is primarily covered in brush and tall grasses . The site is bounded on the west by a stand of trees , on the east by a high power transmission line , and to the south by a hedgerow . The northern section of the site contains varied brush, tall grasses, and small trees . The water storage tank will be 79 feet in diameter and 30 feet high with a domed roof. The tank will be made of concrete and will be partially buried at a depth of 10 feet below the existing ground elevation . Therefore, excavation and grading of the site will be necessary . Excavated material will be utilized on-site to create planted berms around the tank . The project will also include the installation of about 1600 feet of water line from the water tank to West Haven Road, which will involve excavation within a 20-foot wide easement. Based on the information above , impacts identified in this section can be considered to be small to moderate . 6 . Will proposed action alter drainage flow or patterns , or surface water runoff? - Proposed action would change flood water flows . - Proposed action may cause substantial erosion . a. Briefly describe the above impact(s) : Possible concerns include impacts during and after construction, such as increased runoff and loss of soil . A small increase in impervious surface will be limited to the area of the new water tank and the new gravel driveway. It is anticipated that surface runoff flow will be able to be accommodated across the adjacent area without significant impacts . Areas to be constructed may have a potential for erosion. Sedimentation and erosion control measures should be established during construction of the water tank and driveway, and the area should be seeded, planted and stabilized to minimize the potential for erosion after construction. Based on the information above , impacts identified in this section can be considered to be small to moderate . 9 . Will proposed action substantially affect non-threatened or non-endangered species? a . Briefly describe the impact : No impacts to threatened or non-threatened species are anticipated . The area of the proposed water tank consists of brush and tall grasses . The wooded area to the west will not be disturbed . The water line and easement will go through an area of former agricultural fields now consisting of brush and tall grasses just north of a pond . 10 . Will proposed action affect agricultural land resources? a. Briefly describe the impact : The proposed water tank and water line do not affect areas currently used for agriculture . The EcoVillage site is part of a former farm and is still included in County Agricultural District No . 2 , although farming at the EcoVillage site is limited to approximately two acres on the east side of the property used as a community garden . The water line will run just south of the community garden. The property owner, EvoVillage at Ithaca , will be asked to file a waiver from the Notice of Intent requirements of Section 305 (4) of the State Agriculture and Markets Law (the Law) with the Commissioner of Agriculture . If approved by the Commissioner of Agriculture, this waiver will relieve the Town of Ithaca and EcoVillage at Ithaca from any further requirements under the Notice of Intent provisions of the Law regarding any easements , funding and construction associated with the proposed water tank and line . The siting of the water tank will only slightly increase the water service area on West Hill and will not significantly impact any additional farmland within Agricultural District No . 2 . Based on the above information, impacts identified in this section can be considered small to moderate . 2 11 . Will proposed action affect aesthetic resources? - Proposed land uses , or project components obviously different from or in sharp contrast to current surrounding land use patterns, whether natural or man-made . a. Briefly describe the impact : The character of the surrounding area consists of a mixture of former farm fields , low density residential development along Mecklenburg Road, and agricultural use to the north and west . There are a number of single-family homes along West Haven Road to the east. The EcoVillage first and second neighborhoods are just to the south of the proposed water tank. The proposed location of the water tank has been selected in close consultation with the EcoVillage residents, and will not be highly visible from the EcoVillage neighborhoods or surrounding areas . The water tank will be located adjacent to a wooded area, which will help to visually blend the tank into the hillside . The high power transmission line to the east will further help to reduce the visual impact of the tank. The tank will be partially buried at a depth of 10 feet below the existing ground level . This will reduce the visibility of the tank, which is planned to be 30 feet high with a domed roof. Off-white and earth tone colors are being explored, and will be chosen by the EcoVillage residents . Earth berms will be constructed around the perimeter of the tank and landscaped to further reduce the visual impact of the tank . Landscaping of trees, shrubs and other native plants will be accomplished with coordination of the Town parks maintenance staff and a committee of EcoVillage residents . The driveway for the tank will be curved and shielded by trees so as to make it as unobtrusive as possible . Several photographs of the existing site have been submitted with the view of a water tank superimposed on the photographs, scaled to accurately reflect the height and appearance of the proposed water tank. The photo simulations indicate that the water tank will not be highly visible from viewing points in the surrounding area because of its location next to the wooded area, its color and modest size, its construction partially below ground level , and the proposed berm and landscaping to help blend it with the surrounding area. Based on the above information, impacts identified in this section can be considered small to moderate . 14 . Will proposed action impact the exceptional or unique characteristics of a critical environmental area (CEA) established pursuant to subdivision 6NYCRR 617 . 14( 8) ? a. Briefly describe the impact : The Coy Glen Unique Natural Area (UNA- 139) is located several thousand feet to the southwest of the proposed water tank (refer to attached map of UNA- 139) . Within that UNA is the Coy Glen Critical Environmental Area (CEA) designated by the Town of Ithaca Town Board . Because of the distance from the water tank to the Coy Glen area and the difference in elevation between the two areas, the water tank will not be visible from or drain toward the Coy Glen UNA or CEA . The Coy Glen area contains extremely valuable plant habitats and rare and scarce 3 plants . It includes a steep wooded gorge , and is a unique geologic and scenic area . As mentioned above , the proposed water tank will not have any physical or visual impact on the Coy Glen UNA or CEA . Based on the above information, no significant impacts have been identified . 17 . Will there be objectionable odors , noise , or vibration as a result of the proposed action ? Proposed action will produce operating noise exceeding the local ambient noise levels for noise outside of structures . a. Briefly describe the impact : The project will produce operating noise exceeding the local ambient noise level during construction . This will be a short-term impact limited to the period of project construction . This impact will primarily affect residences in the EcoVillage neighborhoods . Based on the information above , impacts identified in this section can be considered small to moderate . 19 . Will proposed action affect the character of the existing community Proposed action will cause a change in the density of land use . Other impacts : Water service area on West Hill will be increased slightly, a . Briefly describe the impact : The Town of Ithaca is currently upgrading the water system and distribution for the Inlet Valley and West Hill areas of the Town . The goal is to supply water from Bolton Point to Town residents on West Hill and Inlet Valley, who currently obtain water from the City of Ithaca water supply. The proposed West Hill water tank would act as a sister tank to the Trumansburg Road water storage tank . The purpose of the West Hill Tank is to improve water pressure and fire service to the existing West Hill service area. It will allow the Trumansburg water tank, constructed in 1932 , to be taken off-line for much needed repairs and maintenance . There are existing deficiencies in the Trumansburg Road tank service area, including low distribution pressures and minimal fire flow capacity, particularly in the upper areas of West Haven Road, Mecklenburg Road and Valley View Road. With the addition of a one million gallon storage tank on the EcoVillage property, the existing service area will be slightly increased to also serve customers south of the Perry Farm located off of Bundy and Trumansburg Roads , just north of Mecklenburg Road . This is a very small increase in the service area, and will not significantly impact growth in the area . Based on the information above , impacts identified in this section can be considered small to moderate . 4 Staff Recommendation , Determination of Signiilcance Based on review of the materials submitted for the proposed action, the proposed scale of it, and the information above , a negative determination of environmental significance is recommended for the action as proposed. Lead Agency : Town of Ithaca Town Board Reviewer: Jonathan Kanter, AICP , Director of Planning Review Date : July 7 , 2003 FIIeName j kanteron Ithaca I '/Active/TownBoard/WestHiIIWaterTankEAHart11 5 _ EC NBUR � � n !• r o ximate Loca ion1.of Proposed st Hill ter Tank 1100 ft f r . + • rt4fi„ logo ft PO LE RD � i J i LT =153 t. V U�A- 2 UNA-139 Town of Ith Coy Glen Unique Natural Area UNA-139 Tompkins County Environmental Management Council Other Unique Natural Area(s) Inventory of Unique Natural Areas in Tompkins County Building Footprint Last Updated:September]999 20 Foot Contour UNA boundaries were delineated by field biologists based on a review of air Road photographs,digital GIS base map data(roads,building footprints.20 foot AL 10 contours and streams)and field visits. UNA boundaries are approximate and Municipal Boundary should be used for general planning purposes only. As a practical matter the A county does not warrant the accuracy or completeness of the information 1:18000 portrayed. The end user of this map agrees to accept the data"as is"with full knowledge that errors and ommissions may exist,and to hold harmless the 1000 0 1000 Feet County for any damages that may result from an inappropriate use of this map. N Town Board Meeting July 7 , 2003 Attachment # 8 0 0 13 110 Town Assigned Project 1D Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS in the Town of Ithaca, Tompkins County, NY ONLY PART 1 - PROJECT INFORMATION ( To be completed by A plicant or Project Sponsor) 1 . Applicant/Sponsor 2. Project Name Office and Work Space Addition Southern Cayuga Lake Intermunicipal Water Commission 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map : ) 1402 East Shore Drive (at intersection of Burdick Hill Road) , Village of Lansing Tax Parcel Number: 42 . 1 - 1 - 50. 3 4. Is proposed action : NEW? EXPANSION ? X MODIFICATION/ALTERATION ? X 5. Describe project briefly : (Include project purpose, present land use, current and future construction plans, and other relevant items) : Two-story, 7, 616 +/- square foot office and work space addition to the Commission ' s water treatment facility. Renovation of 4, 332 +/- square feet of existing office space in the Commission ' s water treatment facility . Construction of a walkway to the new addition and the addition of four public parking spaces . Upgrade of the north entrance to the facility. (Attach separate sheet(s) if necessary to adequately describe the proposed project. ) Vmounot land affected : N/Ars) 1 Acres (6-l0yrs) 1 (>10 rs) 1 Acres zoned presently? LDR Low Density Residential 8. Will proposed action comply with existing zoning or other existing land use restrictions? Yes_X NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new : Public Road ? YES NO X Public Water? YES NO X Public Sewer? YES NO X 10. What is the present land use in the vicinity of the proposed project? Residential X Commercial Industrial Agriculture X Park/Forest/Open Space X Other Please Describe: 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency ( Federal, State, Local ?) YESX NO If yes, list agency name and permit/approval/funding : Villages of Cayuga Heights and Lansing ; Towns of Dryden and Lansing 12 . Does any aspect of the proposed action have a currently valid permit or approval ? YES NO_X_ If yes, list agency name and permit/approval . Also, state whether it will require modification . 1 CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : Paul F. Tunison, Stherrnn Cayuga Lake Intermunicipal Water Commission Signature and Date: IL C - - �— 1 f T II - ENVIRONMENTAL ASSESSMENT (To be com leted by the Town ; Use attachments as necessary) es proposed action exceed any Type 1 threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? S NO X if yes, coordinate the review rocess and use the full EAF. ll proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any, C. Could proposed action result in any adverse effects associated with the following: ( Answers may be handwritten, if legible) C1 . Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal , potential for erosion , drainage or flooding problems? Explain briefly : See attached. C2 . Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly : See attached. C3. Vegetation or fauna, fish , shellfish , or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly : See attached. C4. The Town ' s existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly : See attached. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action ? Explain briefly : See attached. 6. Long term , short term , cumulative, or other effects not identified in C1 -05? Explain briefly: See attached . C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly: See attached. D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly : See Attached. E. Comments of staff _X CB , other attached. (Check as applicable.) PART 111 - DETERMINATION OF SIGNIFICANCE ( To be completed by the Town of Ithaca) Instructions : For each adverse effect identified above, determine whether it is substantial , large, important, or otherwise significant . Each effect should be assessed in connection with its (a) setting(i .e. urban or rural ) ; (b) probability of occurring; (c) duration ; (d) irreversibility ; (e) geographic scope, and (f) magnitude . If necessary, add attachments or reference supporting material . Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address . Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration . X_Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination. Town of Ithaca Town Board LNO� 4 � Name of Lead Agency Pre rer' s Signature( If different from Responsible Officer) Catherine Valentino, Supervisor Name & title of Responsible Officer In Lead Agency Signature of Contributing Preparer V, DATE : JULY 7 , 2003 lature of Responsible Officer in Lead Agency PART II - Environmental Assessment — Southern Cayuga Lake Intermunicipal Water Commission Office and Work Space Addition and Renovation, 1402 East Shore Drive, Village of Lansing_ A. Action is Unlisted B . Action will not receive coordinated review C . Could action result in anv adverse effects on, to or arising from the following : Cl . Existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic patterns, solid waste production or disposal , potential for erosion, drainage or flooding problems? No significant adverse effects are anticipated relating to air quality, water quality or quantity, noise levels, traffic, solid waste, or potential for erosion or flooding as a result of the proposed action . This proposal includes the construction of a two-story, 7 , 616 +/- square foot office and work space addition to the Southern Cayuga Lake Intermunicipal Water Commission ' s (Commission) water treatment facility, renovation of 4 ,332 +/-square feet of existing office space in the Commission ' s water treatment facility, construction of a walkway to the new addition, the addition of four public parking spaces , and upgrading of the north entrance to the facility . The proposed action, which includes authorization of the project construction and funding by the Town Board as a participating partner in the Commission, is an Unlisted action pursuant to the State Environmental Quality Review Act, 6 NYCRR Part 617 , and Town of Ithaca Local Law No . 5 of the Year 1988 Providing for Environmental Review of Actions in the Town of Ithaca. Surface runoff tends to drain toward the west . The site contains moderate slopes . There will be some site grading associated with construction of the new office addition. This will not significantly increase the amount of impervious surface, and it is anticipated that surface runoff flow will be able to be accommodated across the adjacent area without significant impacts. The Village of Lansing Planning Board must issue special approval for the project. As a condition of special approval, the Village of Lansing Planning Board is requiring the submission of a stormwater management plan to be approved by the Village Engineer. The project will provide for increased office space for the Commission ' s administration and distribution personnel , and will make the facility handicap accessible . It will include an archive room for long term storage of the Commission ' s files and documents, an expansion of the facilities laboratory to meet increased water quality monitoring requirements, the addition of a fire suppression system to meet building code requirements, and improvements to the HVAC systems . The office addition will help to separate office areas from treatment areas and will return space for treatment functions that were temporarily converted for office/administrative use . Commission staff now numbers 19, and office and work space is very cramped. The addition and renovations are intended to better serve the existing plant operations. Traffic levels are not anticipated to increase as a result of the proposed expansion and renovations. C2 . Aesthetic, agricultural , archeological, historic , or other natural or cultural resources, or conununi or neighborhood character? None anticipated. No aesthetic, archeological, or other unique natural resources are known to exist on the site, or are expected to otherwise be affected by the proposed project. The Commission ' s water treatment facility is situated on a 9 . 0 +/- acre parcel on the west side of East Shore Drive/Route 34 . The main building contains approximately 17 , 000 square feet of floor space, and there are several additional garage/storage buildings . This area along Route 34 consists of low density residential development and vacant, wooded areas. The main building is not highly visible from Route 34 . It is well screened by deciduous trees and is situated well below the grade of Route 34 . It is a concrete block building with several small windows . There are no significant views of Cayuga Lake from this portion of Route 34 . The proposed addition will enhance the appearance of the facility by adding a brick facade and windows — it will look more like an office building than the current facility, which has more of an industrial or utility-like appearance . A chain link security fence traverses the frontage of the Commission property along the Route 34 frontage . Based on this evaluation, the visual impact and impact on the character of the surrounding areas is expected to be minimal . C3 . Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species? None anticipated. No unique vegetation or wildlife habitats or threatened or endangered species are known to exist on this site . The Commission site is located adjacent to two Unique Natural Areas, UNA-64, which is known as "Lake Cliffs, South of Portland Point" and UNA-90, which is known as "Esty ' s Glen . " UNA-64 consists of wooded slopes along the east side of Cayuga Lake and has scenic value especially as viewed from the lake and opposite side of the lake . The Commission plant is well above UNA-64, and the addition will not have any impact on UNA-64 . UNA-90 consists of a steep- sided rocky gorge. It is wooded with hemlock and other species, and contains old-growth forest and rare and scarce plant species . It also was designated for its scenic value . The existing plant is adjacent to UNA-90 . Stormwater management plans and erosion and sediment control plans should be developed to minimize impacts on UNA-90 . Based on the above, the proposed addition is not expected to have significant adverse impacts on either UNA-64 or 90 . C4 . A community's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? None anticipated. The site is designated in the Village of Lansing Zoning Ordinance as Low Density Residential (LDR) . The stated intent of the LDR zone is to regulate development in areas where public utilities are limited and where low density residential development and agriculture are desired as the basic land use pattern. "Utility Transmission/Storage/Plants" are permitted by special permit in the LDR zone. The proposed addition and renovations are consistent with the requirements of the LDR zone . C5 . Growth, subsequent development, or related activities likely to be induced by the proposed action? None anticipated. C6 . Long term, short term, cumulative, or other effects not identified in C 1 -05 ? None anticipated . C7 . Other impacts (including changes in use of either quanti1y or type of energy?. 2 None anticipated. D . Is there, or is there likely to be, controversy related to potential adverse environmental impacts? No controversy related to potential adverse environmental impacts is anticipated . PART III - Staff Recommendation, Determination of Significance Based on review of the materials submitted for the proposed action, the proposed scale of it, and the information above, a negative determination of environmental significance is recommended for the action as proposed. Lead Agency : Town of Ithaca Town Board Reviewer: Jonathan Kanter, Director of Planning Review Date : July 7, 2003 3 SUPPLEMENT TO AGREEMENT OF MUNICIPAL COOPERATION FOR CONSTRUCTION, FINANCING AND OPERATION OF AN INTER-MUNICIPAL WATER SUPPLY AND TRANSMISSION SYSTEM RELATING TO 2003 PLANT EXPANSION PROJECT THIS SUPPLEMENT TO AGREEMENT of municipal cooperation, dated as of the 7th day of July, 2003 , by and among the Town of Dryden, Tompkins County, New York, on its own behalf and on behalf of all of the water districts in the Town of Dryden served by the Southern Cayuga Intermunicipal Water Commission (" SCLIWC") water treatment plant and transmission mains (the Town of Dryden and such districts are hereinafter collectively referred to as "Dryden"), the Town of Ithaca, Tompkins County, New York (hereinafter referred to as " Ithaca" ), the Town of Lansing, Tompkins County, New York, on its own behalf and on behalf of all of the water districts in the Town of Lansing served by the SCLIWC water treatment plant and transmission mains (the Town of Lansing and such districts are hereinafter collectively referred to as " Town of Lansing"), the Village of Lansing, Tompkins County, New York (hereinafter referred to as " Village of Lansing " ) and the Village of Cayuga Heights, Tompkins County, New York (hereinafter referred to as " Cayuga Heights " ), all of the parties hereto sometimes collectively referred to herein as the " municipalities" or individually as a " municipality . " WITNESSETH WHEREAS , Dryden, Ithaca, Town of Lansing (acting at that time for Lansing Water District 1 , McKinney's Water District and for itself) and Cayuga Heights, prior to the incorporation of the Village of Lansing, entered into an Agreement ofMunicipal Cooperation for Construction, Financing and Operation of an Inter-Municipal Water Supply and Transmission System dated as of February 255 1974 (the " Original Agreement" ), which Original Agreement was modified by a Modification of Agreement of Municipal Cooperation for Construction, Financing and Operation of an Inter-Municipal Water Supply and Transmission System dated as of December 16, 1974, and by a Written Agreement as to Water Rates Schedule dated as of December 1 , 1976, and by a Amended, Supplemental, Restated and Consolidated Agreement of Municipal Cooperation for Construction, Financing and Operation of an Inter-Municipal Water Supply and Transmission System dated as of June 5 , 1979 and by further amendments adopted thereafter from time to time (the foregoing agreements are together referred to hereinafter as the "Existing Agreement " ) ; and WHEREAS , in accordance with the Existing Agreement, the municipalities are members of the Southern Cayuga Lake Intermunicipal Water Commission ( " SCLIWC " ) , and WHEREAS , SCLIWC has determined that there is a need to expand and remodel certain areas of the SCLIWC water treatment plant, as more fully described below; and WHEREAS , the municipalities and SCLIWC are in receipt of a map, plan and report (collectively, the " report " ) prepared by Hunt Engineers, professional engineers duly licensed by the State of New York, which describe the proposed Project ; and Page 1 of 8 2003 Plant Expansion AgreementAmendment; YVP8. 0; Hal; JCBScliwc; July ', 2003 (2:39PM) WHEREAS , the municipalities concur in the determination of SCLIWC that there is a need for the project ; and WHEREAS , the municipalities, pursuant to the authority contained in Article 5G of the � „ 1 I .f_ _ .. 1 . ._ J Law- State [ T _ ._i _ .1 Title T A CAL. _ T 1 -W"%. , ., _ ,. T a "erielal 1Vlullldpd-.1 LdW Ul Lhe Slate o 1VGW 1 Odh d.11u 111 itle 1-ti Ul L LUVQd rilla11GG Law a.11u pursuant to the authority granted generally to municipalities and water districts wish to " ' provide for the construction, operation, maintenance and financing jointly of the improvements to the water supply and transmission system described in the report (collectively, the " SCLIWC 2003 Plant Expansion Project" ) ; and WHEREAS, the municipalities believe that the benefits to be conferred by the construction and operation of the SCLIWC 2003 Plant Expansion Project shall assure adequate water supply for the municipalities and their respective needs, shall improve the ability of SCLIWC to provide high quality water in accordance with all current and reasonably anticipated regulatory and testing requirements, and in general shall accomplish the goals stated in the Existing Agreement; and WHEREAS , the SCLIWC 2003 Plant Expansion Project consists substantially of the following : Construction of a 7616 square foot, two story office and work space addition on the east end of the SCLIWC water treatment facility at 1402 East Shore Drive in the Village of Lansing and renovation of 4332 square feet of existing office space to provide increased office space for SCLIWC ' s Administration and Distribution personnel, workshops for SCLIWC ' s electrical and mechanical technicians and production department personnel, handicapped accessibility, an archive room for long term storage of SCLIWC ' s files and documents, an expansion ofthe facilities laboratory to meet increased water quality monitoring requirements, and additional fire suppression systems in the new and renovated areas of the facility; upgrading the HVAC systems to bring them into compliance with current building codes; upgrading the north entrance to the facility ; and adding four additional parking spaces to accommodate the public; and WHEREAS , the maximum amount necessary to construct these improvements is estimated as being Two Million Three Hundred Ten Thousand Eight Hundred Thirty-Five and 00/ 100 ($2, 310, 835 . 00) Dollars; and WHEREAS , the municipalities intend to finance the expense of said construction by issuance of a joint statutory installment bond not to exceed $ 1 , 000, 000 to mature in annual installments over a period not to exceed twenty (20) years, such bond to be paid from water rent revenue receipts collected from all users of the SCLIWC water supply facility in proportion to the amount of water consumed, and the balance of said cost to be paid out of surplus funds presently held by SCLIWC ; and WHEREAS , it is the intention of the municipalities and SCLIWC that SCLIWC contract for and oversee the construction of the aforesaid improvements and administer the operation, maintenance and repair of said improvements, and that the municipalities delegate to SCLIWC all such power and authority as is necessary in order to accomplish same; and Page 2 of 8 2003 Plant Expansion Agreement Amendment; U8. 0; Hal; JCB Scliwc; July 7, 2003 (2:39PM) WHEREAS, the municipalities wish to supplement the Existing Agreement to reflect the, foregoing circumstances and to set forth the terms and provisions of their agreement concerning the development, implementation, construction, operation, administration, maintenance, repair and financing of the SCLIWC 2003 Plant Expansion Project . NOW, THEREFORE, it is agreed among the parties hereto as follows : I . SCLIWC , in so far as is permitted by law, shall have all of the powers and duties delegated to SCLIWC by the municipalities as stated in Section I of the Original Agreement in regard to Projects I and I1 , as defined therein, in connection with all aspects of the development , implementation, construction, operation, administration, financing, maintenance and repair of the SCLIWC 2003 Plant Expansion Project . Without limiting the foregoing, SCLIWC , acting through its duly elected Chairperson or Vice-Chairperson, shall have the authority to contract, on behalf of the municiplities, for the construction of the SCLIWC 2003 Plant Expansion Project and to solicit bids and enter into construction contracts for same, and the Treasurer of SCLIWC shall have all the authorities of a chief financial officer of any member municipality in connection with the issuance of indebtedness including the authority to negotiate for a private sale of a statutory installment note on behalf of the municipalites, and the authority to arrange for the issuance of any bond anticipation notes or similar instruments . 2 . (a) The costs of construction of the SCLIWC 2003 Plant Expansion Project shall be financed by the issuance of not more than $ 1 , 000, 000 of joint indebtedness for such project for which the joint faith and credit of the municipalities shall be pledged, and the balance of up to $ 1 , 310, 835 by payments out of SCLIWC surplus funds . The obligation for such indebtedness shall be allocated among the parties hereto as stated below. Each of the municipalities shall take all steps necessary to provide for repayment of such obligations, including, without limitation, authorization of appropriate resolutions by each of the respective governing boards of each of the municipalities, raising of the appropriate funds by taxation or otherwise, and all related matters . It is the intention of the municipalities that the payment of principal and interest on said obligations shall be made by SCLIWC from its operating revenues as generated by the collection of water rents at the current, uniform water rates, to the extent that such revenues are available during the payment term. If the current operating revenues are insufficient in any one year to make the payments of principal and interest, each of the municipalities shall pay its proportionate share of the principal and interest in proportion to the amount ofwater consumed in each municipality during the last twelve-month period for which figures are available as of September 15 each year. Until SCLIWC determines otherwise, the allocation shall be in accordance with the schedule provided below . Such payment shall be made to the Treasurer of SCLIWC at such times as SCLIWC shall determine, in order that payments are timely made on the principal and interest of the indebtedness incurred to finance the SCLIWC 2003 Plant Expansion Project . The funds so received by the Treasurer of SCLIWC shall be paid to the bond holders or to the paying agent for the bond holders . (b) For the purposes of debt allocation as required by the Local Finance Law, the joint debt for the financing of the SCLIWC 2003 Plant Expansion Project shall be allocated annually among the municipalities in proportion to the water consumed by each of them from the SCLIWC water supply facilities during the last twelve ( 12) month period for which figures are available as of Page 3 of 8 2003 PlantEapansion .4greenientArnendinent, WP8. 0; Hal; JCB Scliwc: July 7, 2003 (2 .39PM) September 15 of each year. The allocation shall be determined by SCLIWC based upon such figures . Until SCLIWC determines otherwise, the debt allocation shall be as follows : NAME OF MUNICIPALITY PERCENTAGE OF DEBT Dryden 4 . 455 Ithaca 46 . 185 Town of Lansing 17 . 322 Village of Lansing 20 . 324 Cayuga Heights 11 . 714 3 . Annually, on or before September 15 of each year, SCLIWC shall prepare a budget for the operation and maintenance costs of the SCLIWC 2003 Plant Expansion Project which shall be filed with SCLIWC's Treasurer and with the fiscal officers of each of the municipalities. SCLIWC shall also ascertain the amounts of water from the SCLIWC water supply facilities used in each municipality during the last twelve ( 12) month period preceding September 15 for which such figures are available . The operating costs of the SCLIWC 2003 Plant Expansion Project shall be paid out of the operating revenues of SCLIWC . If such operating revenues are insufficient to pay the operating costs of the Project, SCLIWC shall allocate the costs of operation and maintenance of the SCLIWC 2003 Plant Expansion Project for the next year among the municipalities based upon such water usage during such preceding twelve ( 12) month period . The municipalities shall then pay their respective shares of such costs to the Treasurer of SCLIWC, who shall in turn pay the operating and maintenance costs out of the funds so received. The payments due to the Treasurer shall be made on January 1 following the September 15 date upon which the calculation is based, unless SCLIWC and the Treasurer consent in writing to a different date . Until SCLIWC determines otherwise, the allocation of the operating costs shall be in the proportions set forth in paragraph 2(b) above. 4 . Except as expressly stated to the contrary in this agreement, each of the terms and provisions of the Existing Agreement in regard to the Projects as defined therein, shall apply to the SCLIWC 2003 Plant Expansion Project and to the relationship among the municipalities in connection with the SCLIWC 2003 Plant Expansion Project . Except as expressly amended by the terms and provisions of this agreement, the Existing Agreement shall remain in full force and effect and shall be binding upon the parties thereto in accordance with the terms thereof. [End of Text on this page—Signatures on following pages] Page 4 of 8 2003 Plant Expansion Agreement Amendment; 6VP8. 0; Hal; JCB Scliwc; July 7, 2003 (2:39PM) IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date and year set forth above . l )�VIV KI ) A {ZI ) C) H 'I _H14 'TOWN OF F)RYf1FN (1N BEHAT F (11P iTTF TOWN OF DRYDEN AND ON BEHALF OF THE WATER DISTRICTS IN THE TOWN OF DRYDEN SET FORTH ON SCHEDULE A ATTACHED By : Town Supervisor Councilperson Councilperson Councilperson Councilperson TOWN BOARD OF THE TOWN OF TOWN OF ITHACA ON BEHALF OF THE TOWN OF ITHACA By : Town Supervisor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson Page 5 of 8 2003 Plant Expansion Agreement Amendment; WP8. 0; Hal; JCB Scliwc; Jrtly 7, 2003 (2:39PAL1) TOWN BOARD OF THE TOWN OF LANSING ON BEHALF OF THE TOWN OF LANSING AND ON BEHALF OF THE WATER DISTRICTS 11N lrir" IUWIN UP LHN> INU 1F. 1 k(-) (,) N N (` . 1 -11- I ) I II E A ATTACHED By : Town Supervisor Councilperson Councilperson Councilperson Councilperson VILLAGE OF LANSING VILLAGE OF CAYUGA HEIGHTS By : By_ Mayor Mayor Page 6 of 8 2003 Plant Expansion Agreement Amendment 6VP8.O; Hal, JCB Scliwc; July 7, 2003 (2: 39PM) SCHEDULE A WATER DISTRICTS IN THE TOWNS OF DRYDEN AND LANSING June 6, 2003 1 , Water rl ctr_rte Inratnrrri in thdh Tnwn of D den Dryden Water District # 1 -Varna area Snyder Hill Water District Monkey Run Water District Hall Road Water District Turkey Hill Water District 2. Water districts located in the Town of Lansing No . Location 2 Lansing Central School and Myers Road . 2 , Ext . # 1 Lansingwood Apts . (Pro-Dietershagen Property) . 2, Ext . #2 Ladoga Park . 2,Ext . #3 Wilderness Road 3 McKinney' s-East Shore Drive at foot of Esty's Hill . 4 Borg Warner property - Warren & Cherry Roads . 5 Tompkins County & Cornell University Lands - Warren & Cherry Roads . 6 Horizons Subdivision - Alex Cima . 6,Ext . # 1 Horizons Estates 7 Hud & ARC project areas - North Triphammer, Asbury, East Shore Drive, Auburn & Brickyard Roads . 7,Ext . # 1 HUD Grant - Hamlet of Ludlowville . 7, Ext . #2 Expanded NYSDFY Facility - Girl's School . 7 ,Ext . #3 Lands of Moore - East Shore Drive 7,Ext . #4 Emergency Connection NYS Route 34, East Shore Drive, Between Wilco and Waterwagon Road . 7,Ext . #5 John Hicks Subdivision - Waterwagon Road . 7, Ext . #5 - 1 Hick ' s Subdivision Phase 2 7, Ext. #6 Phase I Water Main Extension - Town Board Road . 7,Ext . #7 Swearingen property - East Shore Drive below Colonial Cleaners 7, Ext . #8 Lychalk property - Drake Road . 7 , Ext . #9 HUD grant Myers Road, Myers Heights, portion of Ridge Road to Ludlowville Road intersection . 7 ,Ext . # 10 NYSDFY Boy's School - Louis Gossett Center. 7 ,Ext . # 1 l Proposed E . Shore Circle Area from E . Shore Drive bridge to Teeter Rd . (Proposed) . 7 ,Ext . # 12 Lansing Center Commercial Park (Proposed) 8 Buck Road - between Brickyard and Wilson Roads . 9 Warren Road area . Page 7 of 8 2003 Plant Expansion AgreementAmendment; 6VP8. 0; Hal; JCB Schwc; July 7, 2003 (2:39PM) 10 Ludlowville area - north of W#2 . 11 Shulman subdivision - Fast Shore Drive. At tnrr ,-XFety u; 11 12 E . Shore Drive area, East Shore Circle, Teeter Road, Eastlake subdivision, Cayuga Lake Highlands, Lakewatch Development . 12,Ext . # 1 Bolton Point Road - access from Orear's property. 12,Ext . #2 East Shore Circle 13 Horvath and Asbury Drive area, Triphammer Terrace . 14 Hillcrest, Stormy View, Bean Hill, Grandview Drive, Whispering Pines Development, Forest Acres. 15 North Triphammer between Asbury and Peruville Roads . 16 Autumn Ridge subdivision . 17 Milliken Station Water - top of Ludlowville Hill, Ridge Road to Milliken plant . 17, Ext . # 1 Lakeview Drive and Sperry Lane . 17,Ext . #2 Emmons Road from Ridge Road to Davis property. 17, Ext . #3 Fiddlers Green area. 17,Ext . #4 Pinney Lane Subdivision 17,Ext . #5 Algerine - Lansing Station Road Area (Proposed) 17,Ext . #6 Lake Ridge Point 17,Ext . #8 Flinn 17,Ext . #9 Overstrom 17,Ext# 10 Pinney 18 Portland Point Road 19 Franklyn/Maple Page 8 of 8 July 7 , 2003 Town Board Meeting Attachment # 8 I , --0 CHLORINE 1 CHLORINATION !:t!` f4A_><iSG-±�5.il�< ROOM ROOM ' j Room . : E a� oos >� E -- ARCHIYe _ ROOM i .... ........... ::. i � . . ...___. . .. . _ . .- . _. r CHEMICAL \ j PAN PEEa _. ..___... _. .. �.: \ I JANTORS ROOM ROOM ROOM WgLT- ...._.. _.. ...... – – —� IS8 SP 94 SP wome" { CORRiao ROOM MEN'S I 6 ROOM ® j — — — _ —� E ._.. ----- — ? LOCKER i ' ROOM LOCKER ' i j 1 l ROOM j SERVER 006 008 ' j tl6 SP ` ' i E - — - - --0 _... ELEVATOR _.__..._..__.... —...._......— —....-- ..:_. __— — -- - --......... STAIR ...._._...__ ` M 00 ` T I ELEC. SHOP ECHANICAL 7 1 OPI'ICL R _ - - jA = - - - - - - _ 170 SP 74 gam) j { i I 1 p ' PAR RA0E RE $100AHOP _ COD 1 i r "a SIM ! I _ _ I ROUND FLOOR PLAN j 307 - 35a - 1. 000 � o r FAX . �55 . + noo ± SOUTHERN CAYU A LAKE 1 s+a ¢ ! � pf f!t DAfE 1 �1,qp T$ 9� }5�� pg� {/�. eq �.$y tq k - S 7 • � 1 .Jt � t =NG t' ,^-.R CFa ; TE :j 'c cUR VE "ORS 3 /^v 6i0 ✓ i IN EE iMUNICBPAL 4 7 T IE 8 OM S43 1 - ::£tiiER. :•:MSEiir_RU�. txHn.': ! { 1 ( ,%0PORT OORPV'ftP ?SRS. ^. 00 !..VNT { rPROJC:.'�. i NG: ITHACA, NEW vORK i s i ; . jl I OA - - - - _ - - +-- s CHEMICAL / STORAGE I' r — — ROOM I TECH. SERVICES I _ 3 Sr I GENERAL MANAGER'S f I OPPICE �I I f t06 I � MANAGER'S I 246 8P i '> tii A SUN S^ iEIII Il i 208 SP 5REAK III \ / I SUN SCREEN --1 ROOM III ( x I I ABOVE I aPPtce taa III / \ I I 66 eP ISO arm I 1 NEW VANWR i 1 OPEN I I i--- oPPICE , !! /X\ 1 i !8!6 Sr I _ 1 ILADORATORY i-AU-43P 1 x l J I / A II II lI. 7 Sao SP STAIR 2 - - - VEST. I \X I i06 — — — — " \ 64 SP ROOF ABOVE I ` i SUN 5CREFli — ' ABOVE MEN'S ResTROOM JAM, WOME 46 sP to- --"taa COMM. 30 W 40 ROOM ! !05 I 666 SP omr I I I ' I — 8 i --1 � t PLAN ' 1 ��: so� - �sa • ? cco a:c . �eie • saoo I SOUTHERN CAYUGA LAKE � _ � E -t U l# per # ®a L � A i3 COMMISSION I ti ir.. _- s • avzcs ; ? �F z = I : /o6f i .tiRP0PT CORPp A ARK. 100 HUNT �. NTER. ri�SC?{i A]S N. :. ' 3p�5 i ��n•;�r , J � � MHACA, NEW YORK $ � c1 ma ri y IND AL pp n Z 3 jut a eaann i i i 1 _^ 3' aaaaa i � 1 . I �\ \V I � ■ I aooaa H v�, 4 eeaao 2 go 40 0 4 aC 0 O � v I 2 fl IL i I / , : • \ E Lii 1 s +EVATIONS ^ se� . 3sa • ± cco i SOUTHERN CAYUGA LAKE { y Q [ f� !� f Q�� € 9 ER MUNICIPAL F �J a� m.. J" id 1.i 1 `d 't,.f� i t.f 9 '!3 ! !V GIi. EtRS r. f3 is �. 'S `•l: 'A � w:J •� c 3l CiOlC .°' —CRSE� ER]5 M ' 1F4� i I .' GJ7— Live v i I fQ Q N O n 20 + • is Is 10 L o to 1 I f j iV I i ILL ......... . ..._ ._ _ .... ... .............._ . ,....... ! I I W 0 � 1 i y A *ca , : W r W 0 1 i ; i R L cl g O ® `) w o o O �► 4F Z L o O L E Vw ATI ON v C ° -AX 35H • ? 0010 t"t i J�I�r SOUTHERN I - c - _mss � HCa .c s su � vt oZ =INT RMLNICIP L WATER OMM'SSION � 3iO6 /O3 ll. PCG =RPCRATE PARK. 1W 11UNT CCVT . ' ;ORB MZI C5. '. " i 4Nti 1THAC.A. NEW YORK v 30 l I ( f AM WA I AIN M .QT" aw " 0orATH>o TM V °'� t �T L_ .a e ' a s jolt (PICAL ��T C� C 5Q'� 35H • ! OCO I SOUTHERN CAYUGA LAKE x . _55H . , HQQ I cA : : i la INTERMUNIGIPAL WATER COMMISSION NGI _: c_=5 • RCF ; __CTS S "r2VEYC � z � :106103 } U ji .n,.RPGRT CORPORAT PAPk. 10 "UNT CENT . FRa%.rEC NO 11 �ITHACX NEW YORK July 7 , 2003 Town Board Meeting Attachment #1100(ki TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM : JONATHAN KANTER, DIRECTOR OF PLANNING RE : AUTHORIZATION TO FUND & SIGN MEMORANDUM OF UNDERSTANDING FOR MULTI -JURISDICTIONAL ALL-HAZARD MITIGATION PLAN DATE : JUNE 2712003 The Tompkins County Planning Department has been coordinating a multi jurisdictional All - Hazard Mitigation Planning group since early this year. By Resolution No . 2003 -014 (February 10, 2003 ), the Town Board supported the preparation of a grant application to develop a Multi - jurisdictional All -Hazard Mitigation Plan, and authorized the Tompkins County Planning Department to prepare such a grant application on behalf of the Town of Ithaca (and other participating municipalities) . The County Planning Department has subsequently prepared and submitted the grant application , and has been told by the State Emergency Management Office that it is likely that Tompkins County will qualify for approximately $ 30 , 000 (less than the $ 37 , 500 requested because of requests for funding from a large number of municipalities around the State with limited funds available) . Grants will be announced in the near future . Based on the anticipated grant amount, the County Planning Department has prepared a proposed budget for the multi jurisdictional plan, and estimated amounts of cash contributions and in-kind services for each participating municipality . At several meetings of the All -Hazard Mitigation Planning group , a cost-sharing formula for expenses relating to the preparation of the All -Hazard Mitigation Plan , including the hiring of a consultant to prepare the Plan, was agreed to in concept based on each municipality ' s 2002 taxable assessed property value , population , and land area . Based on this , the Town of Ithaca ' s estimated share would be $ 9 , 994 in cash contribution and a minimum of $ 1 , 845 of in-kind services . The County Planning Department has provided a draft Memorandum of Understanding outlining the responsibilities of the participants , and has asked each of the participating municipalities to consider signing the Memorandum of Understanding and authorizing our cash contributions and in-kind service commitments , pending announcements of the grants . Attached is a draft resolution for the Board ' s consideration relating to the above, along with a draft Memorandum of Understanding, outline of Preliminary Budget and Local Share , and Plan Development Timeline , prepared by the County Planning Department . It should be noted that the Town of Ithaca 5s estimated share ( 30 . 75 % or $ 9 , 994 cash contribution) is by far the highest of any participating municipality and higher than the amount originally anticipated by the County (originally estimated at about $ 3 ,000) . The higher cost appears to be associated with several factors , including a lower anticipated grant amount than was requested, higher costs of preparing the Plan (including an updated estimate for hiring a consultant) , and use of 2002 assessment data (which was not originally used) . Included as suggested conditions in the authorizing resolution are : a statement that the Town expects to have a reasonable degree of input into the consultant selection process in proportion to our share of costs associated with Plan preparation , and approval of a draft Plan scope (which has not been drafted yet) . At the last meeting of the Hazard Mitigation Planning group, it was agreed in concept that the consultant selection process would include the preparation and distribution of a Request for Proposals (RFP) that would include a basic description of the desired elements (scope) of the Plan and a general indication of the expected cost of the Plan . Consultants would be asked to respond with a detailed description of their Plan proposal . The cash contribution of $9 ,994 is not budgeted in the 2003 Budget . Based upon a preliminary discussion with the Budget Officer, it is suggested that the funds to cover our cash contribution come from the General Townwide Fund because the participating towns have agreed in concept to include the villages within their boundaries in the Hazard Mitigation Plan . In our case, the Town of Ithaca share would include the Village of Cayuga Heights as part of the Plan . The Account Number in the resolution has been left blank, pending a determination by the Supervisor, Budget Officer, and Town Board . Meanwhile , please feel free to contact Dan Walker or me prior to the meeting if you have any questions regarding this matter. Att . 2 Qs l (May 30, 2003) Draft MEMORANDUM OF UNDERSTANDING AMONG THE COUNTY OF TOMPKINS AND THE TOWNS OF CAROLINE, DANBY, ENFIELD, GROTON, ITHACA, LANSING, AND ULYSSES TO COMPLETE A MULTI-JURISDICTIONAL ALL-HAZARD MITIGATION PLAN WHEREAS , by November, 2004, participation in the development and adoption of an All - Hazard Mitigation Plan will be required to receive State and Federal funding for certain capital improvements and other hazard mitigation initiatives, and WHEREAS , the signatories of this Memorandum of Understanding wish to prepare a Multi -Jurisdictional All-Hazard Mitigation Plan for Tompkins County in accordance with the requirements of the New York State Emergency Management Organization, and WHEREAS , the signatories recognize the benefits of preparing a unified Multi - Jurisdictional All -Hazard Mitigation Plan, and WHEREAS , New York State Emergency Management Organization grant funds are available to pay for a portion of the costs to prepare an All-Hazard Mitigation Plan, NOW, THEREFORE BE IT RESOLVED , that A . The signatories are the COUNTY OF TOMPKINS (hereinafter "County") and the Towns of Caroline , Danby, Enfield , Groton, Ithaca, Lansing, and Ulysses , (hereinafter "Towns"), hereinafter jointly called the participating entities . B . The project is the preparation of a Tompkins County Multi -Juri sdictional All -Hazard Mitigation Plan in accordance with the requirements of the New York State Emergency Management Organization , suitable for adoption by the participating entities . C . The COUNTY agrees to : 1 . Apply for New York State Emergency Management Organization grant funds for the preparation of a Tompkins County Multi -Jurisdictional All -Hazard Mitigation Plan . 2 . Be the recipient for any grant funds received for the purpose of preparing the Tompkins County Multi -Jurisdictional All-Hazard Mitigation Plan . 3 . Administer the grant and comply with the grant reporting requirements of the New York State Emergency Management Organization. 4 . Prepare a Request for Proposals to hire a consultant to prepare the Tompkins County Multi -Juri sdictional All -Hazard Mitigation Plan. 5 . Contract with and oversee the work of a consultant hired to prepare the Tompkins County Multi -Jurisdictional All -Hazard Mitigation Plan. w 6 . Track grant funds , matching funds , and in-kind services and prepare financial reports in accordance with grant requirements . 7 . Integrate into the Tompkins County Multi -Jurisdictional All -Hazard Mitigation Plan the conclusions and recommendations of the Tompkins County Flood Hazard Mitigation Program assessment . 8 . Participate in a workshop to assess Tompkins County ' s vulnerability to a variety of natural , technological , and human-caused hazards . D . The TOWNS agree to : 1 . Pay the difference between the grant funds received and all out-of-pocket costs of preparing the Tompkins County Multi -Jurisdictional All-Hazard Mitigation Plan, in accordance with the following formula, which is based on the 2002 taxable assessed property value, population, and land area, as agreed to by the participating entities : a . Town of Caroline 8 . 97% b . Town of Danby 9 . 13 % c . Town of Enfield 7 . 23 % d . Town of Groton 10 . 95 % e . Town of Ithaca 30 . 75 % f. Town of Lansing 23 . 46% g. Town of Ulysses 9 . 51 % 2 . Participate in the selection of a consultant . 3 . Assist the hired consultant in collecting from their municipalities data for the Tompkins County Multi -Jurisdictional All-Hazard Mitigation Plan. 4 . Take the lead in soliciting public participation, from within their municipalities , in the preparation of the Tompkins County Multi -Jurisdictional All-Hazard Mitigation Plan. 5 . Coordinate the input of other public entities and participants within their jurisdiction (such as Villages, fire departments , school districts , key employers, etc . ) in the preparation of the Tompkins County Multi -Jurisdictional All-Hazard Mitigation Plan. 6 . Provide information and documentation about the cash contributions and in-kind services provided for the project to the County. 7 . Participate in a workshop to assess each Town ' s vulnerability to a variety of natural , technological , and human-caused hazards . E . The participating entities agree to the following payment schedule : 1 . Upon signing this Memorandum of Understanding, the Towns pay the County their estimated cash contribution in accordance with the above funding formula and the attached budget : a . Town of Caroline $ 25915 b . Town of Danby $25967 c . Town of Enfield $2 , 350 d . Town of Groton $ 31559 e . Town of Ithaca $ 95994 f. Town of Lansing $ 75625 A g. Town of Ulysses $ 3 ,091 2 . At the completion of the project, the County agrees to reimburse the Towns any surplus funds remaining after completion of the Tompkins County Multi - Jurisdictional All -Hazard Mitigation Plan in accordance with the formula above . 3 . At the completion of the project, if the funds the Towns paid are less than the amount necessary to complete the the Tompkins County Multi -Jurisdictional All- Hazard Mitigation Plan, the Towns agree to reimburse the County in accordance with the formula above . 4 . If any Town fails to make payment under paragraph 1 or paragraph 3 to the County within 60 days of receipt of an invoice from the County, the remaining Towns agree to reimburse the County those funds in an amount proportional to their contribution based on the formula above . F . (Insert mutual hold harmless statement) EXPENSES : Total Cash Consultant Services $60 ,000 $6000 Expenses (advertising, supplies , etc . ) $2 , 500 $29500 Facilitators 0 0 Municipal/County Participation $6,000 0 Grant/Consultant Management $ 35500 0 TOTAL EXPENSES $729000 $629500 REVENUE * Total Cash FEMA Grant $ 30 ,000 $ 30,000 Municipalities $ 38 ,500 $32 ,500 County $ 39500 $ 0 TOTAL ]REVENUE $729000 $62 ,500 PRELIMINARY BUDGET AND LOCAL SHARE BUDGET Costs Consultant Services $60 , 000 Coordination $3 , 500 Local participation in plan development $69000 Expenses $2 , 500 Total $72 , 000 Revenues Federal Share $307000 Local Share ( County, Towns ) $42 , 000 LOCAL CASH SHARE Share Local Share Local Share Total ( Cash + of Costs Cash In -Kind In -Kind) Towns Caroline 8 . 97 % $2 , 915 $538 $3 ,453 Danby 9 . 13 % $2 , 967 $548 $3 , 515 Enfield 7 . 23 % $2 , 350 $434 $2 , 784 Groton 10 . 95 % $3 , 559 $657 $4 , 216 Ithaca 30 . 75% $9 , 994 $ 1 , 845 $ 11 , 839 Lansing 23 .46 % $7 , 625 $ 1 , 408 $9 , 032 Ulysses 9 . 51 % $3 , 091 $ 571 $3 , 661 Subtotal 100 . 00 % $327500 $6 , 000 $38 , 500 County Planning Dept . $0 $3 , 500 $33500 Total $32 , 500 $9 , 500 $427000 Y (May 27, 2003) Draft Multi-Jurisdictional Hazard Mitigation Planning Group . Plan Development Timeline December, 2002 Potential grant applicants (County and municipalities) meet to discuss submitting grant application for developing a Multi - Jurisdictional All -Hazard Mitigation Plan (Plan) . January 2003 Tompkins County Planning Department (TCPD) agrees to submit grant application on behalf of all grant applicants . January-April , 2003 TCPD drafts application . Municipalities compile information about past disasters and request letters/resolutions of support from local government boards and other organizations within their municipal boundaries . April 11 , 2003 TCPD submits grant application to New York State Emergency Management Office ( SEMO) . May 2003 Grant applicants meet to discuss memorandum of understanding (MOU) , timeline for Plan development, and request for proposals (RFP) for hiring consultant. 9 June-August 2003 TCPD drafts RFP for consultants . August 2003 Grant applicants receive notification of funding from SEMO . August-October, 2003 Grant recipients approve MOU, develop steering committee for oversight of Plan , and select consultant and begin Plan preparation . September 2003 Conduct HAZNY assessment . Winter 2003 Grant recipients and steering committee review draft Plan. Spring 2004 Finalize Plan and ensure that it meets state and federal requirements . County and municipalities adopt Plan . Summer 2004 Begin implementation of Plan . Nov . 1 , 2004 Plan must be adopted and implementation of Plan must be initiated to meet requirements for future hazard mitigation funding . July 7 , 2003 Town Board Meeting Attachment # 10 94ft% CITY OF ITHACA ° ° ': ' 108 East Green Street Ithaca, New York 14850-5690 Ora OFFICE OF THE MAYOR • ALAN J. COHEN Telephone: 607/274-6501 Fax: 607/274-6526 'PPpRA7�0 6/ 1 /03 Ms . Catherine Valentino, Supervisor Town of Ithaca 215 North Tioga Street Ithaca, N.Y. 14850 Dear Supervisor Valentino, I am writing to share some information with you regarding the Ithaca Fire Department (IFD) . Even though our contract does not require such communications, I feel it is in the best interests of all involved to share information when we have it. As you know, Ray Wheaton recently retired from the IFD. Chief Wilbur has filed a request to fill the vacancy and that is currently under review . We are waiting for the chief to submit additional information at this time . In my mind, given the city's fiscal outlook, it is unlikely that we will authorize the filling of this vacancy at this time. I am sure we both support a strong code}enforcement effort by IFD, and we are looking at how to reconfigure our current personnel to ensure that we have a good program . As we move closer to the annual budget review, I seek your input and ideas on how to bring in more resources for IFD . The city will scrutinize the IFD budget as closely as any other city department, and layoffs are a possibility. If you have any ideas to prevent this, I welcome them. As always, thank you for your strong support of IFD. I look forward to hearing from you . Respectfully, IP 1 A.TTEST . _.-..__ - -- - -- ___.. _ _ 'An Equal Opportunity Employer with an Affirmative Action Program' �� July 7, 2003 Town Board Meeting Attachment #11 IN Op T k74ACA , NEW YORK JUNE, 2001 T'RE SUPERVISOR- PAGE I 11 of the Ttixn I h�rebv make the folloyna statement of a!l fees m -Is ht_ me one, 1.p duriIhla tile T.0tb Pibovel e7,1--P`rq mily ssur�, fees ad mclneys the anp!Jntj)n arty pa!je,17 L 'jf;jdP for b v I W: 2002 SPORTING LICENSES 2003 SPORTING LICENSES DECALS MARRIAGE LICENSES NO. 03034 TO 00,056 201 , 25 AGRICULTURE REPORT COPY AERIAL PHOTOS 10 MISC. COPIES 6 . 50 COMPREHENSIVE PLAN DRAFT ZO MAPS (PER MAP) DRAFT ZONING MAP (EACH) DRAFT ZO MAP SET DRAFT DRAFT ZO PACKAGE 30 . 00 ENVIRONMENTAL REVIEW EXECUTIVE SUMMARY ZO 4 MARRIAGE TRANSCRIPT 40 . 00 NO!SR ORDINANCE RETURNED CHECK — CLERK RETURNED CHECK—TAXES RETURNED CHECK— W&S OPEN SPACE REPORT 1984 POSTAGE PARK OPEN SPACE EXEC SUM 5 . 30 PARK OPEN SPACE PULL RPT 4 . 50 SIGN ORDINANICE SIX MILE CREEK REPORT SUBDIVISION REGULATIONS TAX, SEARCH 1.70 . 00 USE OF PARKS & BLDG WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP 3 , 50 ZONING ORDINANtyE ZONING ORDINANCE DRAFT 55 TOTAL TOWN CLERK FEE'S 461 . 05 A1555 72 DOG ENUMERATION 7_2'..,0_0 b, 55 6 1. SPCA CONTRACT 337 . 62 5 SPCA TMPOUND FEES 30 - 00 389 1 VOTTNG MACHINE FEE 250 . 00 GAMES OF CHANCE LICENSES RTNG3,11 T)TCENSES BTNGO FER&i., 540 TO TAT, A2540 J-, 2 5 4 4 2 )" Ir BNSEIS 144 '71 PEFUND PP -TOP YEAP EXPET1:3 1:L BUT LDI NG PERMIT t. , 415 00 BIJ I LD I NG PERMIT EXTENSIN 75 . 00 FOUNDATION PERMIT'S C'ERTTFTCATE OF OCCUPANCY TEMP. CERT. OF OCCUPANCY 44 00 USE PERMITS OPEPATTNG PERMITS 100 . 010 FIRE SAFETY INSPFC111ONS 1.1a; . 50 SIGN PERMITS "BA AREA X USE VAPIAN:'PS' 160 - 00 '/;BA In"DDITTONAL, MTG. FEE ZBA SP11'(JAL APPROVAL ti 100 , 00 ZONTN" SIGN APPROVALS -, ., E., 110 TOTAL It 0 -.2-,-4 0-7-.5'- -31JBDV REV . INITTAL APT, 166 . 00 A -i .TBPV PEV , PRE] IM , PLAT 1 0 . or) - - SI-jBDV T-FV . FINAT, PT#AT :� 31-J"W REV , Pl-,A.N REAFFIRM IFTE )PLAN TNIT , APL . FEE 75 . 00 SITE PLAN PRELIM , PLAN ST'IF PLAN FINAL PLAN ADD . MTG. PEE AGENDA PRO ASS . MTG. FEE P . H. PROCE T, x.:1.1.' TOTAL B211~� D d t.o, Si -For- kGeneral Fiind 294 . 67 r)ervipcir P,i.i d t c, Supervi-,3or for Part Town 50 P-- ,,d t (') (-'013.rYtV TT-eaSllrer for D('%jq L 1f e M.F.;e S 99 .88 1p-'A j'd to Aq & Markets fe)r D4--�q Licqrises- - 6. 0,9 Paid to NO'S Health 10,epartmprf for Ma?•riaae IJi7-pnses f. 6? ("oroptrol "I.Por for Of ('.ban- Li � (-e C;% -mr --rnllfor fo-r Binclo L-ir-et)Ses 4 . 677 , 80 A a U S1JPFPVTS0R S T A,0i; UR t4RW Y("IPK . COUNTY 'IF '+OMPKI rj5 , C.)W N ,OF ITHACA hp::ri tl a "11' swc"r, ',vs t'rli" iF tit- mark of tr'qe '4Iw' rprOveO hy hn durng -i in -1�� sra T tie 7n vtr! V CARRIE WHITMORE Notary Public, State of New York L No, 01WH6052877 Tioga County I Cornmisslon Expires December Town Engineer's Report for 7/7/03 Town Board Meeting GENERAL Records Management Student interns are continuing to transfer data from the paper record maps and field notes to accurately locate Town facilities on the Arc View GIS . Approximately 80% of Town sewer mains have been mapped and mapping of approximately 75 % of Water mains has been completed to date. Park and Open Space Survey Work has been completed for the Tutalo park site and preliminary design work has been started. Public Works facility Construction is substantially complete and the Town Engineer has been providing technical support on construction inspection and contract administration . Pre-Disaster Hazard Mitigation Plan The Town has provided Hazard information to the Tompkins County Planning department for use in completion of the Mitigation Planning Grant Application. The application was approved for funding of $30,000. The Town Board will consider a resolution for participation in the project at the Town Board Meeting EARTH FILL PERMITS Fill permits Issued in June 2003 : 200302- Hall Property on Rte 13 , 250 cy to improve parking area 200303- Enfield Falls road, maximum of 250 cy for driveway improvement 200304- Eddy Dale farm market Rte 13 , 250 cy to improve grade behind building WATER PROJECTS Integrated Water System The Town Engineering staff is completing the Final design for a proposed transmission main and SCLIWC tank on Cornell University Hungerford Hill Road property, and has been in discussions with landowners for property acquisition . This project is being done in conjunction with the design of a South Hill Transmission line extension to provide water to the West Hill and Inlet Valley water service area. West Hill Water System The Contract for replacement of the watermain behind the Biggs complex and the Hospital , awarded to G . DeVincentis & Son Construction Co . , Inc . of Binghamton, Has been completed except for final restoration . Engineering design has been completed for the Inlet Valley and West Hill Water improvement projects and two components have contract documents ready for bid. Burns Road Water Main Extension The Burns Road water main site restoration work has been completed and the final payment requisition is included in the abstracts for approval at the June Town Board meeting. The capital project is recommended to be closed . TOWN ENGINEERS REPORT 7/07/03 SEWER PROJECTS l:ntermunicipal Sewer System Stearns and Wheler have developed the final Design of the Phosphorus removal project at the Ithaca Area Waste Water Treatment Facility. The Contract Documents have been reviewed by DEC staff in Syracuse and have been forwarded with an approval recommendation to Albany. A capital Project proposal and budget is being submitted to the board for consideration at the July 7 , 2003 Town Board Meeting . `Nest Hill Sewer System The Contract for replacement of the sewer main behind the Biggs complex and the Hospital is substantially complete . Restoration of the work area is nearing completion . ]DEVELOPMENT REVIEW PRI Site work for the PRI Museum of the Earth has been completed . ECOVILLAGE EcoVillage is nearing completion on the site work and buildings for the Second Residents' Group . Sediment and erosion controls have been maintained adequately during construction. Final site work and landscaping will be completed as t Buildings are finished . COLLEGE CIRCLE College Circle Phase 3 Site construction is nearing completion with rough grading complete and finish grading under The Storm Water Management plan for the site is being inspected for compliance by the Engineering Staff. Site restoration is nearing completion. BAKER INSTITUTE The Town Engineering staff has been monitoring drainage work and sediment and erosion control systems at the Baker institute expansion project which is nearing completion . LINDERMAN CREEK PHASE TWO Linderman Creek Phase Two is continuing . The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan . The contractor has installed the required sediment and erosion control measures and is maintaining them with frequent inspection and reminders from the Engineering Staff. Town Engineer's Report July 7, 2003 Daniel R. Walker Page 9/ 17/2003 TOWN OF ITHACA Highway Department June Town Board Report for July 7, 2003 Meeting Public Works Facility t We have scheduled the Pubic Works Facility' s open house for August 8, 2003 . There will be a ribbon cutting, a presentation, and a buffet luncheon. We continue to work on landscaping and organizing the new work spaces. Most of the issues with Streeter have been resolved—there is still a problem with the floor in the hall . We are still trying to resolve some issues with Kimble . Roads We have paved Compton Road, Dove Drive, Pheasant, Marcy Court, Stone Quarry Road, Whitetail Drive, and Chase Lane . We will be putting the finishing touches on soon—shoulders and landscaping. Forest Home Drive will be paved July 2, 2003 . The paving projects slated for this summer will be completed in July. Roadside mowing continues in June—we got behind in our mowing program due to the rainy weather this spring, and we are now back on schedule . Storm Water Management: We had a meeting with the residents on Winthrop Drive to explain what will be done on the street . This work will be the same type of work that was done last year on Winthrop Drive only farther up the road . We anticipate starting this work the week of July 7, 2003 . Parks and Trails We have had some problems with vandals at the Iacovelli Park site . There have also been complaints from trail users about being harassed . We have been working with the Tompkins County Sheriff' s Department to see if we can resolve this situation. They have been very cooperative with this effort. Because of the rainy weather during June, we had problems keeping up with mowing of the parks and trails . We are catching up now that the weather is giving us a break . Water and Sewer The water and sewer project on Trumansburg is wrapping up . The contractor still has some clean up work to complete such as topsoil, seeding, and painting hydrants . The contractor will finish before the end of July. ghk ' Ji t.., ..`' it T � U 0 F I T fq ° _ a TOWN OF ITHACA PLANNING DEPARTMENT 18 21 � 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 04 Jonathan Kanter, A .I .C .P. (607) 273-1747 Director of Planning FAX (607) 273-1704 Planning Director ' s Report for July 7 , 2003 Town Board Meeting DEVELOPMENT REVIEW June 3 , 2003 Meeting : (Cancelled) June 17 , 2003 Meeting : Ithaca College Press Box Facility, 953 Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed press box facility located at Ithaca College between the existing soccer fields and Terrace Dorms Drive Extension, 953 Danby Road, Town of Ithaca Tax Parcel No . 42 - 1 - 13 . 2 , Residence District R- l5 . The proposal consists of a 250 +/- square foot 2 - story building to include a concession stand and athletic equipment storage on the first floor with the press box on the second floor. The project also includes adding new bleacher style seating for approximately 60 people to the existing bleachers . Ithaca College, Owner; QPK Design, Applicant; Michael P . O ' Shea, Agent. Town Water Tank 2-Lot Subdivision , Bostwick Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located on Bostwick Road approximately 1 , 000 feet west of Seven Mile Drive , Town of Ithaca Tax Parcel No . 31 -5 - 1 . 2 , Residence District R- 30 . The proposal is to subdivide off a 1 . 0 +/- acre parcel from the 13 . 49 +/- acre parcel to be used by the Town of Ithaca for a new water tank . John, James and Julie Young & Susan Barnett, Owners; Town of Ithaca, Applicant , Sketch Plan for The Remington Inn and Restaurant, 1000 East Shore Drive : The Planning Board reviewed a Sketch Plan for The Remington located at 1000 East Shore Drive between East Shore Drive and Cayuga Lake , Town of Ithaca Tax Parcel No . 19- 2-29 , Business "E" District . The proposal includes demolishing the two existing buildings to construct a two-story lodge including a 250-seat restaurant, 20 guest rooms, and a new boathouse . The proposal also includes 110 parking spaces and the continued use of the existing marina (boat launch and docking facilities) . Cornell University , Owner; Paramount Realty Group , Applicant ; David A . Schlosser, Agent , The Planning Board also adopted a resolution indicating its intent to serve as Lead Agency to coordinate the environmental review pursuant to SEQR. Discussion of Proposed Sidewalk Policy : The Planning Board discussed the draft Town of Ithaca Sidewalk Policy that has been prepared by the Transportation Committee . This provides guidelines for how and where sidewalks or walkways should be built in conjunction with new developments and for existing developed areas . The Planning Board was supportive of the overall draft policy . This was communicated to the Transportation Committee , which will now ask the Public Works Committee for additional input on the proposed policy . c� nItheza Flrz�tncg�txr e'IisttepQ Discussion of Proposed Changes in County Review of Planning and Zoning Actions Under General Municipal Law (GML) : The Planning Board discussed a proposal by the Tompkins County Planning Department to modify the list of actions that are subject to County review under Sections 239 -1 , -m , and-n of GML . By inter-municipal agreement, the proposal would exclude certain municipal planning and zoning actions from County review that are determined not to have countywide or inter-municipal impacts, such as yard variances and small subdivisions . The Planning Board was somewhat supportive of the proposal as it would reduce the workload of County Planning staff, but indicated that it would not significantly change the way the Town refers actions to the County — that the Town would most likely continue its current practice of sending almost all actions . CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month. SCR Reviews for Zoning Board : Five new SEQR reviews for the Zoning Board were done since the June report : ( 1 ) height variance to construct a 44 +/- foot high Town water tank (30 foot height limit), located on Bostwick Road, R- 30 Residence District, Town of Ithaca, Appellant; (2) special approval to add a second dwelling unit in an existing single-family home with inadequate side yard setback, located at 881 . 5 Taughannock Boulevard, Residence District R- 15 , Shawn Gillespie, Appellant ; (3 ) authorization to extend the uses at the Indian Creek Farm stand (which is not a permitted use) to produce fresh and hard cider and to replace an existing greenhouse with a wood framed structure, located at 1408 Trumansburg Road, R- 15 Residence District, Stephen Cummins , Appellant; (4) authorization to extend a non-conforming building by constructing an addition, located at 1014 East Shore Drive, R- 15 Residence District, Linda Lerch, Appellant ; and (5 ) use variance to permit a business known as Computer Gurus to operate in a residential zone where such use is not permitted , and a determination from the Zoning Board of Appeals as to whether the occupants residing within the building are occupying said space as a non-traditional family, located at 855 Five Mile Drive, R-30 Residence District, Mark Zifchock, Appellant. Codes and Ordinances Committee : The Committee met on June 10, 2003 and June 18 , 2003 . The June I 01 meeting was a special meeting to continue discussion of the progress draft of the EIS regarding the proposed Zoning Revisions . At the June 181" meeting, the Committee discussed the zoning at the East Shore Drive site of the proposed Remington Inn and Restaurant, continued review of the Town Environmental Review Law, and began discussion of the Local Law Establishing Fees . The Committee is not making any specific recommendation regarding the zoning of the Remington site at this time, and suggests that the proposal proceed through the Planning Board ' s review process under current zoning. The next meeting is scheduled for Wednesday, July 16 , 2003 . Transportation Committee : The Committee met on June 18 , 2003 to discuss the status of the special patrolling by the County Sheriff and follow-up data collection and, analysis, a discussion of accident data related to potentially hazardous intersections in the Town, volume data mapping and analysis , an update on the proposed Caldwell Road project, and a review of a draft residents survey for the Transportation Plan. The next Committee meeting is scheduled for Thursday, July 17 , 2003 . 2 r Towta�v,�lthacra�Plannz�agM�ereotor , s Report �� f �Ju�°7��Zf1�� owKBoar e�ttn" � Conservation Board : The Board met on June 5 , 2003 . Agenda items included an update on the status of viewshed survey work, continuation of discussion of the proposed "Fischer Annual Award" for recognition of outstanding environmental work, discussion of possible town wetland regulations, and discussion of possible revisions to the draft Lighting Ordinance . The next meeting of the Conservation Board is scheduled for Thursday, July 17 , 2003 . Municipal Officials Association Planning Coalition : The Planning Coalition met on June 25 , 2003 for follow-up discussion with the County Planning Department regarding General Municipal Law referral procedures and proposed changes in the County ' s municipal assistance services , a presentation of the County ' s Vital Communities Toolbox (available on their website : www . tompkins-co . oriz/planning/) , an update on the County Comprehensive Plan, and a presentation of the Town of Danby ' s draft Comprehensive Plan update . The Coalition tentatively decided to take off the months of July and August . Capital Projects and Fiscal Planning Committee : The Committee met on June 12 , 2003 to finalize recommendations to the Town Board for the 2003 — 2008 capital program . These recommendations will be presented to the Town Board at the July 7th meeting. No additional meetings are scheduled at this time , although one may be scheduled before the formal 2004 Budget proposal is submitted . ITCTC Planning and Policy Committees : The Ithaca-Tompkins County Transportation Council Planning and Policy Committees met at a joint meeting on June 17 , 2003 . Agenda items included a discussion regarding the Long Range Plan Update , possible acquisition of data from the U . S . Census Bureau relating to student population, the upcoming work on updating the functional highway classification, approval of the Public Involvement Procedures document, a map of highway construction projects around Tompkins County , and a presentation of City of Ithaca transportation projects . The next meeting of the Planning Committee is scheduled for July 15 , 2003 . Inter-municipal Sewer Group — Environmental Impact Statement ( EIS ) : The EIS has been accepted as complete by the State Dept. of Environmental Conservation, and a public hearing on the EIS is scheduled for Thursday, July 31 , 2003 at 7 : 00 p . m . at the Ramada Inn . Copies of the EIS will be available at the municipal offices of each of the Group of Six municipalities, at the Tompkins County Public Library, the Lansing Community Library and on the City of Ithaca website (www . cityofithaca . or ) . The public comment period will close on August 11 , 2003 , after which a Final EIS will be prepared . Agricultural Land Preservation Committee : The Committee met on June 10 , 2003 to review the Ferguson easement process (to see if there may be any adjustments needed in the process for future acquisitions) , and to discuss a potential easement acquisition on a property on Mecklenburg Road . The landowner appears to be interested and indicated that they would be submitting an application for the easement program . 3 Regular Meeting of the Ithaca Town Board , Monday, May 12 , 2003 Human Resources Report for April 2003 Personnel Committee : No meeting held in April . Safety Committee : There were no incident/accidents reported to review . The committee took out plow trucks for site visits on some of the dangerous intersections on west hill . The committee reviewed the listing that was broken down by priority and whether the road was a State , County or Town road . Some of the intersections will need brush removal only that could be done by town workforce after discussed with homeowners . Training and Development: I attended seminar on Legal Updates , specifically on ADA reasonable accommodations and how it interplays with Family and Medical Leave . Personnel — Civil Service : Amy Jackson was hired on a temporary basis to cover a medical leave for Cindy Vicedomini , Court Clerk for Justice Bordoni . Amy has in the past been a court clerk for the City of Ithaca . Amy was hired by SCLIWC to fill their vacant Account Clerk Typist position . SCLIWC has graciously allowed Amy to work half days there and half days for the town while Cindy is out on a medical leave . Highway Department has hired two temporary seasonal laborers for the summer as budgeted for. NYS & Local Retirement: We have begun program tests to do monthly employee reporting via the internet . Commercial Insurance : No new claims to report . Workers ' Compensation : There is one accident to report for April . A highway employee received stitches after getting his hand pinned in a chipper shoot while doing brush pick up . The employee was practicing safety precautions . We received an estimated billing for the workers ' compensation renewal for June 1St . The estimated cost has increased 48 . 6 % due to the following : 20 . 9 % payroll and rate changes , 23 . 2 % Experience Modification ( EMF ) increase from . 87 to 1 . 04 , and 4 . 5 % discount decreased for members . The EMF increased because we had a year with 0 claims drop off and a year with some lost time go on . Submitted By : Judith C . Drake , PHR , Human Resources Manager rown I Ithaca„ Microsoft i t C p 'r. m oil i Miii:r i 9io Network/Record Specialist Report to Town Board July 7, 2003 May & June Web Site Visits [MAY ■JUNE J 2000f w 1500 J +. ' x 3 3 x ._ > 1000 — `, r a Aq O a f E 500 ,:. Home Gov't Services Information Community Pages Website • A Photo Album feature will be a new addition to the site. First album will be photos of the new Public Work Facility project. Future albums will feature different projects underway around the Town of Ithaca. network • The Virtual Private Network (VPN) project at Town Hall has begun. This VPN will enable staff to share resources and data between Town Hall and the Public Works Facility. • A Surplus Computer Equipment resolution is on this month's Town Board meeting agenda. Much of this equipment is broken beyond repair and some components have been used as replacement parts for active equipment. Additional Items SDG Database Proiect • Submitted current databases to SDG for work to begin. After their review, will set up meeting with SDG and Town staff to answer questions and begin project implementation. Records Management • Participating in a subcommittee of the Records Management Committee to revamp the 1993 Records Management Policy and Procedure Manual. �E�"���Ntl�oa�llriQ�N"tU[Q} t i r�t�litJll�.kC�4��n.1��tdr.d.Clil�� �jr?(;'ri���iiF�f, , hfl pp l olc-4hacaT��_h�fll Q�f "_x Interne ;. Mart Ot l':; '',;r �� t E a' -3�,t e ran �tlk'.$ '.i,E�,C�E I J.Jtln �, ' ��,5, Town of Ithaca-Micr... ,�° o.: