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HomeMy WebLinkAboutTB Minutes 2003-03-10REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, MARCH 10, 2003 ^ AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Report of the Tompkins County Board of Representatives - Barbara Blanchard 4. Discussion of Tompkins County Public Safety Communications System 5. Report of Fire Commissioners 6. 6:00 p.m. - Persons to be Heard 7. 6:15 p.m. - Public Hearing - Fire Protection Contract with the City of Ithaca 8. Consider Approval of Fire Protection Contract with the City of Ithaca 9. 6:30 p.m. - Consider Resolution of Support for Conifer Realty's Application for State Funding Assistance for Improvements to the Ellis Hollow Apartments 10. Town of Ithaca Supervisor's State of the Town Address 11. Discussion of Water Sales Outside of Town of Ithaca Water Districts 12. Engineer's Report - 2003 Water Improvement Projects 13. Consider Authorization for Acquisition of Hospital Water Tank 14. Consider Approval of Roller Specifications and Authorization to Go Out to Bid 15. Consider Approval of Expenditure Modification for Budgeted Bond Anticipation Note Payment in 2003 16. Consider Approval of Resolution of Appreciation for Richard Fischer 17. Consider Approval of Town Justice Bordoni's Annual Report 18. Discussion of Appointments to Local Advisory Board of Assessment Review 19. Discussion of Intermunicipal Wastewater Agreement 20. Ratify Resolution Authorizing Southern Cayuga Lake Intermunicipal Water Commission ' \ 2002 Closing Budget Transfers. 21. NYMIR New Member Special Achievement Award 22. Consent Agenda a. Approval of February 10, 2003 Town Board Minutes b. Town of Ithaca Warrants ^ ! 0. Bolton Point Warrants ^ d. Records Disposition List e. Appointment of Highway Laborer f. Appointment of Recreation Partnership Aiternate 23. Report of Town Officiais a. Town Cierk b. Highway Superintendent c. Director of Engineering d. Director of Planning e. Director of Buiiding/Zoning f. Human Resources Manager g. Budget Officer h. Network/Records Speciaiist 1. Receiver of Taxes j. Attorney for the Town 24. Report of Town Committees and Boards a. Purchase of Development Rights Committee b. Capital Planning Committee c. Cayuga Lake Watershed Intermunicipal Organization d. Codes and Ordinances Committee e. Personnel Committee ^ \ f. Public Works Committee g. Records Management Advisory Board h. Safety Committee i. Sewer Contract Committee j. Speciai District Benefit Assessment Committee k. Transportation Committee 25. Review of Correspondence a. 12/23/2003 Letter from Senator Schumer re S. 201 State and Local Aid and Economic Stimulus Act of 2003 b. 2/27/2003 Letter from Office of the State Comptrolier re Annual Financial Report Extension c. 2/2003 Letter from Office of the State Comptroller re Employer's Retirement Contribution d. 2/2003 South Hill Recreation Way 26. Consider Executive Session regarding Real Property Acquisition and a personnel matter 27. Consider Adjournment REGULAR MEETING OF THE ITHACA TOWN BOARD ^ MONDAY, MARCH 10, 2003 ADDITIONAL AGENDA ITEMS 1. Consider Amending the 2003 Sewer Fund Budget for Direct "Joint Sewer Transmission" Costs Billed to the Town of Ithaca from the City of Ithaca 2. Consider Approval of Location of Water Main Extension of West King Road n ^ i TOWN OF ITHACA TOWN BOARD SISN-IN SHEET DATE: Monday, March 10, 2003 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME .pa. PLEASE PRINTAbbkESS/AFFILIATION 1 (^Qo^dh -i^u/ i&b \ . ^jJiLOeJX HT (^OQ , J_.Tvi/}c/^. JC/ H&sO . ORC\ ^ ss/ jyhi^c/o G) //7/S^ J. /)iy ■au<l [ vtaa.CvTaa^ 7 Att^^x-rr. , SPt)\-k'iT (iMt^-C — /ji f-/Hy^ /Qra-^/ f * ,7) /A^ ^ REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 Regular Meeting of the Ithaca Town Board Monday, March 10, 2003 at 5:30 p.m. 215 North Tioga Street, Ithaca, New York THOSE PRESENT: Supervisor Valentino; Councilwoman Russell; Councilwoman Grigorov; Councilman Klein; Councilman Lesser; Councilman Burbank; Councilman Niederkom. STAFF PRESENT: Tee-Ann Hunter, Town Clerk; John Bamey; Attorney for the Town; Daniel Walker, Town Engineer; Fred Noteboom, Highway Superintendent; Jon Kanter, Director of Planning; Al Carvill, Budget Officer; Judy Drake; Human Resources Manager; Andy Frost, Director of Building and Zoning OTHERS PRESENT: Marian Brown, Ithaca College; Barbara Blanchard, Tompkins County Board of Representatives; Bill Goodhew, 674 Coddington Road; Fred T. Wilcox III, 600 Warren Road; John B. Orak, 1420 Mecklenburg Road; Bill Farrell, 581 East Miller Road; John M. Orak, 646 Coddington Road; Stacey Crawford, Better Housing for Tompkins County; Timothy Fournier, Conifer Realty; Hugh Howarth, 688 Coddington Road; Frank Mudrak, 693 Coddington Road CALL TO ORDER: The meeting was called to order at 5:30 p.m. and Supervisor Valentino led the assemblage in the Pledge of Allegiance. Agenda Item No. 3 - Report of Tompkins County Board of Representatives Barbara Blanchard appeared before the Board on behalf of the Tompkins County Board of Representatives. Communications Upgrade - Ms. Blanchard reported on the 911 Communications Center.. The construction bids came in very favorably. There were 36 bidders from the 4 different trade groups. The bids came in under the estimate "by a couple of hundred thousand dollars". Construction will begin as soon as the weather permits. The County has asked Senator Schumer's office, at the direction of that office, to request a 4 million dollar earmark in the Communications Technology for Public Safety appropriations bill to pay for the subscriber equipment (portable radios, mobile radios). The fire protection community is particularly worried about how they are possibly going to be able to buy all the new "portables". It fits into the Homeland Security mode that everybody is in. Ms. Blanchard reported that County Administration also learned about a Federal Emergency Management Administration grant program that would help buy some additional equipment, defray the cost of some of the equipment inside the center. Ms. Blanchard was unsure how much it was for, but stated it was going forward. Locai Advisorv Board of Assessment Review - Ms. Blanchard addressed concerns raised by a letter from the County Department of Assessment. The letter stated that Town Supervisors and Town Board Members are not permitted to sit on the Local Advisory Boards. That the statement was a "surprise" to County Board members who are not sure that is exactly the way it should be. There are some conflicts with State Law and past opinions. REGULAR TOWN BOARD MEETING MONDA Y, MARCH 10, 2003 APPROVED APRIL 7, 2003 the County is not interested "in going to war on this particular issue". Ms. Blanchard left copies of a legal opinion from the Office of Real Property Services that Town Board Members are prohibited from being members of Boards of Assessment Review. This is written for communities where the Town Board is the assessing body, which is not the case in Tompkins County. When the County is the assessing body it does not seem to make sense, especially since the County Charter allows County Representatives to be members of the County Board of Assessment Review. "Something is wrong there." Ms. Blanchard has spoken to Mike Lane, Chair of the Charter Review Committee, and asked him to take a look at that part of the Charter. Ms. Blanchard stated the County Attorney's Office said, with the above-mentioned opinion out there, that it was illegal for Town Board members to be members of the Local Advisory Boards; there might be some risk that an assessment decision would be overturned. "The general consensus is let's just go ahead and keep doing things the way we've always been doing them and we'll straighten up the language in the completing legislation of the charter." Coddinqton Road Reconstruction - Supervisor Valentino asked Ms. Blanchard if she knew when the Coddington Road Project was scheduled to start. Ms. Blanchard did not know, but would find out. Rabies Control - Supervisor Valentino expressed her concern regarding the following rabies statistics: 106 people in the County received rabies post exposure treatment, 348 animals have been investigated, 164 animals went for testing and were found with rabies, 1,250 rabies related telephone inquiries. Supervisor Valentino voiced her strong support for the rabies clinics the County will be holding in 2003. She also expressed concem regarding the County dropping their contract with the SPCA for cat control stating cats are a primary way rabies is transmitted. Ms. Blanchard thought that the cat contract may be "coming back". It is in the Health and Human Services Committee. Cat control and rabies are a serious issue and it was being discussed. She was not exactly sure where things stood, but she will find out. Public Safety and Communications Proiect - (Attachment #1 - 2/27/2003 Letter to Mikel Shakariian and 2/10/2003 letter to Catherine Valentino) Mikel Shakarjian, Tompkins County Capital Program Coordinator, appeared before the Board on behalf of Tompkins County Administration Public Safety and Communications Project. She reported that the County is moving forward with Phase I of the project, which revolves around getting set up to do upgrades of the current system starting with the 911 center in the Village of Lansing. This center will be constructed in 2003. The County has done numerous studies and identified a number of "critical engineering sites". One of the sites is in the Town of Ithaca at Ithaca College. It is a very important site and has been for a number of years. There is existing equipment on the West Dorm and they are looking to expand that operation, replacing the WICB tower at Ithaca College. They have been in discussion with Ithaca College about how they can go about doing this and what the College's needs are. When they replace that tower they are going to be providing for the college's needs and incorporating them into the design. Ms. Shakarjian reported the County's intention to work with the Town and Ithaca College to "do everything we can to comply with your ordinances" in the preparation of the application. She reported the County's intention to begin construction n n REGULAR TOWN BOARD MEETING MONDAY, MARCH 10. 2003 APPROVED APRIL 7. 2003 of the site at the beginning of next year, which gives them about a year to design the site, put out an RFP, get all the necessary approvals, and construct the tower. Supervisor Valentino stated the time frame would be more than adequate to meet the Town's approval process. Jon Kanter concurred. Supervisor Valentino asked if it made sense to have the Town take the lead on putting the committee together. Attorney Barney asked when Ms. Shakarjian thought they would be able to submit a formal application. Ms. Shakarjian stated this fall. One of the things she wanted to address through the working group was preparing a package they knew, before it was submitted, would meet the Town's ordinances. She is adding a lot of time at the front end to allow them to prepare an application that will meet all the Town's needs. She does not anticipate coming in at the hour. Mr. Kanter suggested what they might do when it is sufficiently detailed is bring it in for an initial discussion with the whole Planning Board. Agenda Item No. 6 - Persons to be Heard (Attachment #2 - letters from residents) Bill Goodhew, 674 Coddington Road, Ithaca, New York Mr. Goodhew appeared before the Board regarding the possibility of sewer service extending further down Coddington Road. Mr. Goodhew stated he had heard of the proposed Southwoods development project and discussions with Town staff regarding sewer service for that project. He told the Board he would like to see sewer service come down Coddington Road. Mr. Goodhew believes there are 27 homes on Coddington Road and another 10 on King Road that could benefit from sewer service. Supervisor Valentino reported that, due to finances, it was uncertain whether the proposed project would be moving fonward. Mr. Goodhew reported that he was in the process of trying to subdivided his own property. In pursuing that, Mr. Goodhew came across several people that knew about the proposed development and had a "keen interest" in it going forward. Mr. Walker reported the Town had received several letters requesting sewer service. They were in the Correspondence folder for Board review. John Orak, 646 Coddington Road, Ithaca, New York Mr. Orak told the Board he has been living at this address for 25 years. Mr. Orak stated he had been "very annoyed" when the Town of Ithaca decided to stop at 636 Coddington Road with the sewer line. Mr. Orak agreed with Mr. Goodhew stating that there were at least 25 homes on Coddington that could use the sewer line. Mr. Orak told the Board he owns a piece of property on Coddington that he cannot put a septic tank on, so it does him no good to have the piece of property. He needs a sewer line connection to do something with this piece of property. He stated it would be nice if the Board could get together and get the line connected. REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 He asked where the Town stood on the proposed Southwoods project. Supervisor Valentino • stated the Town was unsure. The developers have not determined if, financially, they can fj move forward. i ' Ms. Valentino stated it was very timely that the residents have come in and if the project proposal does progress the Town will make certain they are in the loop Mr. Orak asked if the Town had plans to run the line to King Road if the project does not move forward. Ms. Russell replied that there were no plans at this time. She stated it was a very expensive project to do without a lot of public interest, and there are a lot of health issues coming up. Supervisor Valentino stated the project was not currently on the Town's capital projects list. Mr. Orak asked how they could get it on that list. Supervisor Valentino replied that their appearance at this meeting was a starting point. Mr. Orak asked Councilwoman Russell what the health issues were she mentioned. Councilwoman Russell stated one would be if people's septic systems were malfunctioning so that they were polluting the wells. David Klien stated the Town has a petition process for residents seeking water or sewer. Mr. Goodhew stated he had a copy of a 1990 petition from Coddington Road residents requesting sewer. Councilman Lesser asked for a rough estimate of the expense of extending the sewer line all ' the way to Troy Road. Mr. Walker stated that the developer has a cost of $160,000 to build a pump station and the force grade up to Troy Road. Mr. Walker estimated the construction cost for 1 pump station on Coddington Road to be in the $350,000. to $400,000. range. The developer is willing to kick in the $160,000 to avoid the cost of the other pump station and forced main, which would bring the cost to the Town down into the $250,000 to $300,000 range. Councilwoman Russell questioned this stating she thought the cost to the Town for the whole project was $580,000. Supervisor Valentino told those present that if people petition, and there's interest, and if the developer seems to be interested again this should really go back to the Capital Projects Committee for the Town to revisit. In response to Councilwoman Russell's earlier question, Mr. Walker stated the total cost of the project is around $500,000 which could be offset by a $160,000 contribution from the developer which would bring the cost to the Town to $350,000 to $400,000 which was deemed too high at this point. Councilwoman Russell stated when the Town looks at these sorts of projects it analyzes what the sewer would mean in terms of growth inducing impacts on the area. This project would I j be a significant improvement to the area, which would enable a lot more development to happen. Councilwoman Russell stated she knew some people were interested in subdividing REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 their lands, but they might also be concerned about too much development happening in the area. Agenda Item No. 7 - Public Hearing regarding the Fire Protection Contract with the City of Ithaca Supervisor Valentino opened the public hearing at 6:15 p.m. Agenda item No. 6 - Persons to be Heard (continued) Councilwoman Russell told Mr. Orak that the expense for him to connect to the sewer would not be very great. Mr. Walker stated that Mr. Orak could run his own private lateral with a pump in his basement to serve his property. There is at least one property on Coddington Road that has done that. Supervisor Valentino told those present that they would get all the information that is available so that they can make their comments. Agenda Item No. 7 - Public Hearing regarding the Fire Protection Contract with the City of Ithaca (continued) Mr. Romanowski speaking as both a private citizen and a Fire Commissioner urged the Board to ratify the Fire Protection Contract. Supervisor Valentino stated there were a few minor items in the contract that concerned her and asked Attorney Barney to comment on them. One item was a question about the calculation of Net Expenditures (page 12) the 2.75% multiplier being applicable to debt service. Attorney Barney recommended the following language be added to page 12, just after the words "in addition" add "to the amounts included in the net expenditures pursuant to paragraphs A through D above" Mr. Bamey also suggested they add a sentence in D: "there should not be included in the calculation of the flat fee any debt service payments reflected in sub-paragraph E below". This will provide a cross-reference. Mr. Barney suggested the Board go ahead and approve the contract with the authorization for the Supervisor to make minor clarifications. (Will Burbank arrives) Attorney Barney recommended adding "as described in paragraph 5G1a above" to paragraph D before the sentence, "The amount so determined shall be multiplied by 2.75%". Supervisor Valentino stated she had spoken with Chief Wilbur about the clarifications and he would be willing to take the corrections to the City Attorney. If the attorney signs off on them, then everyone can go ahead and sign. Attorney Barney commented on a change the City made on page 6 that was not highlighted: "the annual percentage share shall be established as prescribed by section 5d of this agreement". This sentence was added and Attorney Barney felt it unnecessary stating if it is going to be added at all it ought to reflect section 5c. The last of the paragraph says: REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7. 2003 "adjustments are to be made by the next monthly payment following the Town's receipt of the City's adjustment report". Attorney Barney stated what troubled him with the statement is that the City has an obligation to give the Town the report within some timeframe, but if they never give it to us then we never receive it so the time to make the adjustment never starts. It ought to read; "following the deadline for delivery of the adjustment report from the City or the actual receipt by the Town whichever is earlier". John Barney will write a memo to the City Attorney. Supervisor Valentino asked for questions from the Board regarding the contract. There were none. TB RESOLUTION NO, 2003-024 - Authorizing the Town to Enter into a Fire Contract with the City of Ithaca for Fire Protection and Emeraencv Services for Part of the Town of Ithaca Fire Protection District WHEREAS, the Town of Ithaca on behalf of the Town of Ithaca Fire Protection District has negotiated with the City of Ithaca regarding a new fire contract for the provision of fire protection services and emergency services in virtually all of the Town of Ithaca except for the Village of Cayuga Heights and the northeast portion of the Town pursuant to Town Law Section 184; and WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on March 10, 2003, at 6:15 p.m. to hear all interested parties in connection with such proposed fire contract; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed fire contract, or any part thereof; and WHEREAS, THE Town Board believes it to be in the best interests of the Town of Ithaca to enter into such a fire contract agreed upon by the Town and the City; NOW, THEREFORE, be it RESOLVED, that the Town Board does hereby determine, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the Environmental Conservation Law (the State Environmental Quality Review Act ["SEQRA"], that execution of said fire contract is a Type II action, constituting "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment" and thus may be processed without further regard to SEQRA; and it is further RESOLVED, that the Town Board approves the above referenced fire contract, a copy of which has been submitted to and reviewed at this meeting, and hereby authorizes and requests the Town Supervisor or Deputy Town Supervisor to execute such contract on behalf of the Town of Ithaca Fire Protection District with such minor changes in said contract as the Town Supervisor in her discretion may approve. REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 MOVED: Supervisor Valentino SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye, Councilman, Niederkorn, aye. Motion carried unanimously. Mr. RomanowskI asked the Board members to give some thought to fund raising ideas for the Fire Department's steam engine. Agenda Item No. 9 - Consider Resolution of Support for Conifer Realty's Application for State Funding Assistance for Improvements to the Ellis Holiow Apartments Stacey Crawford, Better Housing for Tompkins County, and Timothy Foumier, Conifer Realty, appeared before the Board regarding Ellis Hollow Apartments. Mr. Fournier told the Board that Conifer Realty has been managing Ellis Hollow for almost a year and should be closing on the purchase of the property within the next 30 days. Ellis Hollow is a senior apartment community built in 1973. It is an affordable housing project. The Town has granted the property a payment in lieu of taxes agreement dating back to 1973. Mr. Fournier told the Board that the property needs a significant amount of improvement, to the tune of about 2.6 million dollars. Conifer will look to the New York State Division of Housing and Community Renewal for funding; they have tax credits or set asides for preservation of existing housing. As part of that funding it is important for Conifer to be able to keep the rents low for the seniors and do the improvements. A payment in lieu of taxes is critical to the success of the project. Conifer is proposing an agreement that is substantially the same as the one that exists with Ellis Hollow today; a 10% of shelter rent calculation. Mr. Fournier reviewed with the Board Conifer's proposed improvements to the property. This will include adding an elevator. Existing electric heat will be replaced by radiant hot water heat. They will also "sprinkle fully the building". There will be a 6,000 foot addition and a much larger community facility that will allow them to supply, with the help of Better Housing for Tompkins County, supportive services for the seniors. There will be a workout room and a computer room with internet access. Kitchens and baths will be replaced. Siding, windows, gutters will be replaced. Mr. Fournier asked the Board for a resolution of support. Mr. Fournier told the Board the rents that HUD will pay will increase, not for the residents, but only HUDs portion. If you look at the shelter rent calculation for the Town, the rental revenue will go up because when you do the calculation you take out the utilities, which will go down significantly because of the conversion from electric to gas. In the end Conifer approximates about $10,000 more in taxes will be generated for the Town. For Conifer this is offset by higher rents and some operating efficiencies. REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7. 2003 Ms. Crawford stated Tompkins County Better Housing was supporting the project for two reasons. First, to preserve affordability. There are approximately 660 units of this kind non- assisted, independent living, subsidized, affordable housing for seniors in all of Tompkins I County. 100 units out of 660 is a pretty significant bite. Ms. Crawford stated that with the improvements being proposed the project will be a "neat example" for other kinds of senior housing facilities. There is a definite need for facilities that allow people to age in place. Councilman Niederkorn asked how Conifer was going to accommodate people during the renovation period. Mr. Fournier stated Conifer has undertaken similar projects in other parts of New York, New Jersey, and Pennsylvania. They have their own construction company and are their own property management company. What they have found works the best is creating "lodge units" on the property. These are done with the finishes that residents will be seeing in their own unit. Through normal attrition, people move out, we look to create about 5 vacancies in the project. We then do all the improvements to those 5 units and fully furnish them right down to linens and kitchenware. People are moved out of their apartments into these units. Conifer will take care of all the moving. Ms. Crawford's group will help work with the residents as they are moved. One unit will be set aside as a day lodge with television, vcr. Lastly, Conifer always has plan B which is locating people to the Best Western. They have found that the residents are very upbeat and by the time the first 10 or 12 units get done, everybody is pounding on the manager's door asking "when are you going to do mine?". Mr. Burbank asked the timeframe for the whole project. Mr. Fournier stated between 10 and 12 months adding they were at the mercy of the Division of Housing and Community Renewal. It is a very competitive process for the credits. They met with them on Friday and tried to get them to understand there is a bit of a housing "crisis" in Ithaca. Mr Kanter asked if the income eligibility ranges would change with the new program compared to the current HUD program? Mr. Fournier replied, "yes and no". HUD, under the Section 8 project based assistance, presently allows individuals under 80% space of the median to live there. The model that Conifer is proposing to the Division of Housing and Community Renewal shows 90% of the individuals are 60% or below the median family income. That is the model they are going to use. It could vary a little bit, but they will not displace anybody that is currently living there. Mr. Fournier stated he'd like to see 100% of the project be affordable. If you really get down to it, the people who oftentimes struggle the most are the people that are between 60% and 100% of median income. There is no program for those individuals. A letter of support will accompany the resolution. In response to questions from Coucilwoman Russell, Attorney Barney and Mr. Fournier stated that the resolution before the Board at their February meeting was for HUDs approval to transfer the ownership of the property. The next step is to try to get funding for the rehabilitation. Councilman Lesser asked if there was a possibility of once again using the facility for a polling place. Mr. Fournier stated they would be happy to do that. 8 n REGULAR TOWN BOARD MEETING MONDAY, MARCH 10.2003 APPROVED APRIL 7, 2003 Councilman Niederkorn asked what would happen if they did not get approval. Mr. Fournier stated they would keep trying, pushing a little harder. One of the things they would also look to do is go to the Federal Home Loan Bank, they have an affordable housing lending program. Mr. Fournier felt the bottom line was that eventually they will get funded, it's not a crisis situation at Ellis, it does have about $150,000 in replacement reserves. Mr. Fournier assured the Board that Conifer was committed to the business of eligible housing and if they were not able to get funding from this program they would find another funding source. TB RESOLUTION NO, 2003-025 : SuDDortina the Application of Conifer Realty, LLC to the New York State Division of Housing and Community Renewal to obtain the funding assistance necessary to rehabiiitate the Ellis Hollow Apartments as Housing for Senior Citizens, and SuDOortina the Concent of a New Pavment In Lieu of Taxes (PILOT) Agreement Related to Ellis Hollow Apartments WHEREAS, the Town Board has consented in TB Resolution No. 2003-010 to the assignment to Conifer Ellis Hollow, LLC, of the Payment in Lieu of Taxes (PILOT) Agreement between the Town of Ithaca and Groff Associates dated November 20, 1973 as amended by an Agreement dated June 22, 1994 between the Town of Ithaca, Ellis Hollow Associates and the County of Tompkins; and WHEREAS, Conifer Realty is in the process of acquiring the Ellis HoHow Apartments at 1028 Ellis Hollow Road, and proposes to rehabilitate said apartment complex, including, but not limited to, the replacement of the roof, windows, exterior siding, installation of a new heating system, addition of an elevator and a new community room, and complete renovation of each of the apartment units in order to continue its use as housing for the senior citizens of this community; and WHEREAS, Conifer Realty, LLC will be submitting an application to the New York State Division of Housing and Community Renewal (DHCR) for the funding assistance necessary to rehabilitate the Ellis Hollow Apartments; and WHEREAS, Ellis Hollow Apartments presently is financed with a HUD Section 236 mortgage and a "project-based" Section 8 housing assistance payment contract (HAP), providing low rents for income eligible residents; and WHEREAS, Conifer Realty, LLC proposes to pay off the HUD Section 236 mortgage, which would terminate the HAP, and obtain the necessary financing from other sources, including the NYS DHCR, which would result in the need for a new PILOT agreement with the Town of Ithaca and Tompkins County; and WHEREAS, Conifer Realty, LLC, continues to assure the Town that it intends to continue to operate the facility as housing for the elderly of low income, and that if the application for funding assistance from the NYS DHCR is successful, the tenants' share of rental payments for income eligible residents will not increase; NOW, THEREFORE, be it REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 RESOLVED, that the Town Board of the Town of Ithaca hereby finds that it is in the ^ best interests of the Town and the residents of the Ellis Hollow Apartments to continue the ([ long term use of the Ellis Hollow Apartments as housing for the elderly of low income; and it ! ! is further RESOLVED, that the Town Board of the Town of Ithaca does hereby support the proposal and application of Conifer Realty, LLC for funding assistance from the NYS DHCR for the rehabilitation of the Ellis Hollow Apartments in order to retain it as housing for the senior citizens of this community, and encourages the NYS DHCR to approve the funding assistance necessary to implement the proposed improvements; and it is further RESOLVED, that the Town Board of the Town of Ithaca does hereby agree in concept to consider entering into a new PILOT agreement with Conifer Realty, LLC and Tompkins County if the request for funding assistance from NYS DHCR is approved, subject to the specific terms and conditions of said agreement being approved by this Board; and it is further RESOLVED, that the above statements of support are based upon the facts presented to the Town and the assurances of Conifer Realty, LLC, that the Ellis Hollow Apartments will continue to be operated as housing for the elderly of low income. MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov ABSTAINED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, abstained; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Motion carried. Agenda item No. 10 - Supervisor's State of the Town Address The Board received Supervisor Valentino's report in their packets. The year 2002 ended with all bills paid and adequate fund balances for beginning 2003! We were able to get very favorable financing for our new Public Works facility and received more than expected sales tax and mortgage tax money. So, we are starting the new year in a very strong financial position. This is essential for the Town to continue services and projects for our residents at or even above our current level. Plus, we have been able to reduce our costs over the past several years by training our own work force to do the work that had been done by contracts with the City of Ithaca or private contractors. Additionally, the Capital Projects and Fiscal Planning Committee has prepared a five-year capital program including a capital budget which will assist in future project planning and cost control. The construction of our Public Works facility will further the objective of integrating the Town's own water and sewer work instead of contracting out the maintenance projects to other 10 REGULAR TOWN BOARD MEETING MONDAY. MARCH 10, 2003 APPROVED APRIL 7. 2003 organizations. The highway, water, sewer, and parks operations will soon be moving into the new modern facility. Each year the Town Board passes a number of local laws and ordinances for the benefit of its residents, including park and trails regulations, traffic/parking regulations, amendments to the Zoning Ordinance and many others. This past year, the Town made great progress toward the completion of the revised Zoning Ordinance (which we hope to adopt in 2003). Looking ahead in 2003, we expect to progress with the implementation of a town wide- transportation plan and hope to conduct a resident survey regarding transportation issues in the Town. We will also continue working with the fVlunicipal Officials Association in the formation and organization of a new Planning Coalition, which will provide a forum for municipalities to help provide input to the Tompkins County comprehensive planning efforts. As Town Supervisor, a large percentage of my time is spent negotiating agreements and contracts. The Town recently completed revisions to our fire contract with the Village of Cayuga Heights that is fair to both municipalities and will continue to strengthen our history of cooperation with each other. Additionally, the revised fire contract with the City of Ithaca was approved at our March 2003 Town Board meeting. Each department head at the Town completes an annual report that details all the work of the past year. The list of completed departmental projects from 2002 is too long to put in this article, but you can get copies of the annual departmental reports at Town of Ithaca Town Hall, 215 North Tioga Street. I think you will be pleased with the outstanding accomplishments of your Town of Ithaca staff, committees, and boards. We at the Town of Ithaca are always ready to hear from residents and try our best to meet the needs of our townspeople. Supervisor Valentino further commented that the Town is going to be hit with a big New York State Retirement payment. Hopefully the sales tax and mortgage money will hold up, but we are going to have to watch ourselves carefully. Agenda Item No. 11 - Discussion of Water Sales Outside of Town of Ithaca Water Districts (Attachment #3 - Letter from Trumansburq) The Town approved in the 2003 budget the extension of the water line on West Hill so that West Hill residents will be provided with Bolton Point water. The Town will be contracting with the Town of Ulysses for the sale of water from the Town instead of the City of Ithaca. Supervisor Valentino reported this was discussed at Thursday night's Bolton Point meeting. Attorney Barney attended that meeting. Supervisor Valentino stated she would be asking for approval from the Board to pursue changes in the Bolton Point agreement to allow the sale of water to entities other than the partners. The current Bolton Point agreement does not allow the sale water to anyone other than the partners except, in the event of an emergency, to the City and to Cornell. Attorney Barney is working on changes to the agreement that will allow outside sales. The Board had before them a letter from the Village of Trumansburg requesting the Town provide a back-up water supply. Supervisor Valentino reported that the Town of Newfield has 11 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 also approached Bolton Point requesting water for Shelter Valley. Neither of these requests ^can be granted under the current agreement. !j Councilman Lesser stated it would be helpful, as these requests come to the Town Board, to have an idea of what other requests they are likely to receive and whether granting of a request indicates a willingness to meet future needs. Secondly, Mr. Lesser asked for an explanation of what these commitments would do to our capacity, particularly if we need to maintain some reserve capacity to meet the needs of Trumansburg. Supervisor Valentino stated this would all be addressed in the changes in the agreement. As it stands right now, Bolton Point has plenty of capacity; these projects are not going to affect that. Supervisor Valentino stated what she was looking for now was whether this was something that the Town Board would generally accept. Then Bolton Point would look at each request, how much drain it puts on the system, what's the capacity going to be for 20 years out, what are the real costs, what are the trade-offs on those costs. Lansing is getting a request from Cayuga County for the Genoa area where they need water. Each request would have to stand on its own merits, they certainly would not jeopardize the system. Councilwoman Grigorov commented it sounds like an endless thing. Councilman Lesser asked when once we enter into this where is it going, is there an obvious limit? Supervisor Valentino stated she thought criteria would have to be set and met before anybody could buy in. It is not that they would have a blanket agreement that says we are going to sell water to everybody. ^ j i Councilwoman Grigorov questioned whether the water would be going to areas that were • ' already developed or whether it would have growth inducing impacts. Councilwoman Russell stated that Cayuga County was looking for water to serve the farms. Supervisor Valentino, Ms. Hunter, and Councilwoman Grigorov commented on the environmental issues related to supplying the large dairy farms with water. Councilman Lesser indicated again that he needed complete information regarding the issues surrounding water sales before he felt comfortable making a decision. In response to questions from Mr. Niederkorn, Attorney Barney stated the people wanting the water would be the entity doing the Environmental Impact Statement. Supervisor Valentino asked for the Board's consent to work with Bolton Point on changes to the agreement for the water district in Ulysses. The Board gave the Supervisor their consent. Supervisor Valentino stated that she would like the Ulysses agreement to be worked on before the Cayuga County agreement so that it can serve as a model. Coddinqton Road Sewer Extension Frank Mudrak, 693 Coddington Road Mr. Mudrak spoke briefly to the Board in favor of extending sewer service up Coddington HI Road. i 12 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 Agenda Item No. 12 - Engineer's Report on 2003 Water Improvement Projects Mr. Walker reported he has been studying the West Hill and Inlet Valley water system improvements and wanted to bring the Board up to speed on where the Town is with the projects. There are some decision points, reviewed briefly at the Public Works Committee meeting last week, and there may be some concerns about development and the direction of the process. He reported the following. Currently West Hill is served by the City water supply system. The Town has a tank located on Trumansburg Road. It is a 500,000 gallon tank that's between 70 and 80 years old. It is 36 feet high and a real example of a riveted steel tank. It should probably be retired. Currently the area it supplies runs up Trumansburg Road, the hospital, and the Wolf Lane area. A line was installed in the late 80s from the tank to Bundy Road, across to West Haven Road, and down to Elm Street. There is an approximate 200,000 gallon per day demand from the hospital and Trumansburg Road area. The Wolf Lane area, pressurized by a hydro- dramatic tank, is an approximate 10,000 gallon per day demand; and the West Haven Road area is an approximate 10,000 gallon per day demand. Plus the system provides 30,000 gallons per day to the upper portion of the City of Ithaca. Inlet Valley is supplied from the Elm Street tank in the City of Ithaca to a main that goes down through Coy Glen Road. In 1990-1991, water was run out to the State Park and Turbacks and then a loop back around 7 Mile Drive for the Highway Facility. The City's Elm Street tank is a million-and-a-half gallon tank. It's around 40 to 50 years old and the top did fall in on it. It is a reinforced concrete tank. Apparently the City operated it for several months before realizing the top had fallen in. This is one of the reasons the Town is doing this improvement. Mr. Walker told the Board's his determination of the system's needs. The number one need is converting from the City of Ithaca's water supply to a Bolton Point Water supply. Bolton Point has a capacity of over 6 million gallons a day. They currently produce about 2.5 million gallons per day. Of that, the Town uses about 1.5 million gallons a day. We also use about 250,000 to 300,000 gallons in Inlet Valley. Taking this 300,000 per day from Bolton Point has a significant advantage to the Town. We currently pay the City $4.00 per thousand gallons of water, while Bolton Point charges $1.79 per thousand gallons. We charge residents $2.95 per thousand gallons. Conservatively speaking the Town could save more than $100,000 per year if the water we currently buy from the City was purchased from Bolton Point. These saving could go toward capital improvements. The project requires additional storage in the Inlet Valley area and additional storage for West Hill. Mr. Walker is also proposing a new tank on Bostwick Road that would alleviate pressure problems on 7 Mile Drive. Mr. Walker present the proposed improvements. The number one improvement is a connection from Pearsall Place across the South Hill and down Inlet Valley to the Buttermilk Falls area. Pearsall Place is currently the end of the Bolton Point transmission main. That system is pressurized way back up in Lansing from the Oakcrest pump station and Burdick Hill storage tank. Bolton Point is planning a new, million and a half storage tank on the East Hill, which will serve the whole spine by pressurizing it. This would be the source of pressure to supply the water to Inlet Valley and West Hill. Mr. Walker is proposing an initial connection 13 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 from the intersection of Coddington Road and Danby Road running down through the ^ Emerson Electric property and down the old railroad grade to Buttermilk Falls. That's an 1 1 approximately $50,000 project. It would utilize existing piping in the Coddington Road area. ' ' In Inlet Valley, Mr. Walker is proposing a storage tank on Bostwick Road that would be slightly higher than the existing pressure system. Mr. Walker showed the Board the existing pressure grid and the proposed sen/ice area. It is raising it approximately 70 feet in elevation, which in the steep slopes of Inlet Valley translates to about a 500 foot band of land. Mr. Walker indicated that the area is zoned low density residential. The proposed tank is a 250,000 gallon tank. The current demands in that area are approximately 50,000 gallons per day. With growth, Mr. Walker can see that getting up to 150,000 gallons per day. Add to this the Newfield request, which would add about 100,000 gallons per day for the Shelter Valley area. Mr. Walker told the Board that to feed the West Hill the Town has to build a pump starting in the Coy Glen / Glenside area and asked the Board for feedback. Mr. Walker asked the Board if the Town were to put a pump station along Coy Glen Road near the intersection with Route 13A, would that raise a large concern with the residents. Mr. Burbank stated the Town would need to talk with the residents about where and when. Mr. Walker stated there is a section of right-of-way there that might be wide enough to put it on. There's a lot that straddles the little creek there that is listed assessed for $30,000. Another option Mr. Walker is exploring is talking to the Cemetery Association on 5 Mile Drive and putting the pump station just across Coy Glen Greek and running another pipe up. Mr. Walker asked what the Board felt, stating he wanted to put it on land that the Town would own. This pump station would include approximately 18,000 feet of new water main that would go up coy Glen Road and connect to the existing water main near the intersection with Elm Street Extension and would fill a new West Hill water tank. n Mr. Walker presented a map indicating four possible sites for the tank. Mr. Walker sized the tank at 1-millon gallons. It needs to be at least 15 to 20 feet higher than the Trumansburg Road tank just so the water flows in the right direction and provides adequate fire flow. The new tank would allow the Town to perform much need service on the Trumansburg Road tank. Mr. Walker anticipates an approximate initial 100,000 gallon demand from Ulysses and maybe 200,000 gallons ultimately. Our current demand on West Hill is 250,000 gallons per day and may be going to between 300,000 or 400,000 gallons. A million-and-a-half gallons of storage, including the existing tank, gives us 3 to 4 days of storage. Mr. Walker thought that was adequate given that the hospital, nursing facilities, and multiple residences, are served. Regarding the possible impacts of providing backup water for Trumansburg, Mr. Walker reported they have a 300,000 gallons a day demand. In a true emergency situation, we would have water rationing so they could probably survive on 150,000 gallons just for domestic use. In response to questions from the Board, Mr. Walker stated that the Town is in the process of upgrading our generators. We had one generator that was big enough to run the pump | ! stations and it has "ceased to exist". It was over 20 years old. The Town is in the process of specing out and purchasing two new generators to replace it. 14 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 One of the things the Town is getting from Ulysses is a pump station they are building and are going to dedicate to the Town. We will operation it. They will also be maintaining a 200,000+ storage tank that will provide pressure for our residents. This is a good sharing of resources. The Town is proposing to sell water to Ulysses at our retail rate and they are making contributions to us by giving us the pump stating and providing the storage tank. With Newfield we might want to consider some premium because I don't think they are proposing to give us anything back. Mr. Walker presented a drawing detailing the possible tank sites on West Hill. He reported that he had looked at 5 different sites. The first one was a site at Eco Village about 1,000 feet above West Haven Road. He felt it was the perfect site because it was a short distance, they could give us an easement, and they could gain from having a fire hydrant within 1,000 feet of their first resident group. Unfortunately, after reviewing the site we found they had granted a conservation easement that precluded any tanks on the site. The second site we looked at was a little further up on the access road and it became a little more expensive because they didn't want the tank sticking out of the ground 30 feet. So we said, with a concrete tank, we could partially bury it at a little more cost. Mr. Walker proposed a tank that he thought was going to work out with about 10 feet of it exposed. However, it was only about 400 feet away from the buildings in the first resident group and some people objected to having a tank that close. Mr. Walker reported they moved down the road to a third site off of the main entrance road where Eco Village wanted the tank almost totally buried. They did not want any of it exposed. That ran the cost up. From the first site cost of about $750,000, to the second site of about $850,000, to the third site of about $960,000. Eco Village also wanted the Town to take over their pumping, which they had built not up to Town standards. They actually wanted the tank at the top end of their property and they want it to be able to pressurize. Mr. Walker couldn't justify that. Mr. Burbank asked why? Mr. Walker stated it actually puts it into a different pressure zone. It's too high and he'd have to reduce the pressure to feed the rest of the Town. Mr. Walker estimated it could cost between $50,000 to $150,000 more to site the tank on Eco Village and began to look at other sites. He reported looking at 2 sites across the street from Eco Village on property owned by Alfred and Nelson Eddy, the gravel pit site. He located two different possible tank areas. One is a tank built on the ground, approximately 20 feet higher than the Trumansburg Road site, which would basically maintain the same service area. The other option is a concrete tank partially buried at the upper side of the property, right on the property line near the high voltage transmission lines. The lower tank would only cost about $850,000 including a short extension of the water main up Mecklenburg Road. This tank would be in the $900,000 range. We could put a bolted steel tank on this site, above ground for $650,000. The tank on Bostwick Road we are proposing as a bolted steel tank, an aqua store type fused tank, and that's much more economical. The basic tank costs vary about $100,000 from about $450,000 to about $550,00 between the bolted steel and reinforced concrete. Mr. Walker reported he had a meeting with Alfred Eddy last week and Mr. Eddy would love the Town to buy the whole property. In fact, he suggested the Town pay him for the development rights on the 90 acres and stated he would keep farming it. Mr. Walker thought he was looking at about a $200,000 figure. Mr. Kanter stated he'd look into a PDR program 15 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 for the property and it is not one of the targeted properties. Councilwoman Russell added ^ because it was too close to the infrastructure. j i I I In response to questions from Mr. Lesser, Mr. Walker stated he believes the distance between the two proposed sites was about 800 feet. Councilwoman Grigorov asked if people would receive the same kind of service from the two sites. Mr. Walker stated right now the residents in the area have low pressure and fire flow is a little weak. This tank (indicating on map) at this location gives us good water service for all the currently served customers. It does extend the potential sen/ice area to about the mid-point of other Eddy parcel. This tank (indicating on map) would be basically matching the existing service, and the service line cover about the bottom third. It would help only slightly with the pressure. Councilwoman Russell asked which tank would be less visually intrusive. (Indicating on the map) Mr. Walker stated this one would be a concrete tank that would be partially buried. (Again indicating on map) This tank would be 30 feet to 35 feet with the dome, but the slope is fairly steep. Mr. Walker reported having been to the new Union building at Cornell and looking across the hill and being able to see the field. (Again the map) This tank, if put on the surface, would probably stick up a little bit more. This one is further down and would probably be less intrusive. Mr. Walker is suggesting burying the tank strictly for the visual aspect. Additionally, it is near the high power lines so it is on land with a diminished value. To buy an acre in that area would probably run $15,000 to $20,000, the whole property is assessed at $133,000. Burying the tank probably adds between $80,000 and $100,000 depending on how deep you bury it.n Councilwoman Russell questioned this figure stating she thought Mr. Walker has reported a difference of only $50,000 between the two tanks, $850,000 for the lower one and $900,00 for the upper one. Mr. Walker stated it's about $750,000 for the lower one and $650,000 for a steel tank, $750,000 for an above ground concrete tank, and $900,000 for a buried tank. One was steel and one was concrete, about a $100,000 difference between the two. The upper tank having to be concrete and requiring a little extra pipe. It's about $100,000 more for burying it and about $50,000 more for the extra pipe. Councilwoman Russell stated the total cost as around 1 million dollars. Mr. Burbank asked whether Eco Village had rejected Mr. Walker's second alternative. Mr. Walker stated that they had started making demands that Mr. Walker stated were going to be more costly to the Town. Mr. Burbank asked if they were aware of this. Mr. Walker stated he had spoken to one of their representatives and he would be reporting back to them what the Board said. Mr. Walker stated one of the advantages of the Eddy sites would be that they would be sites that the Town would own. He was not sure whether the Town could subdivide a lot off from Eco Village. Mr. Lesser stated having heard what Mr. Walker had to say he would go with the steel tank on the lower site on the Eddy property. In response to an inaudible question, Mr. Walker stated on the life cycle costs for a concrete tank versus a traditional welded, a traditional welded painted tank, you have to repaint the tank every ten years. Whereas with concrete tanks you don't have to repaint it. 16 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 Supervisor Valentino asked if the project was currently on the Capital Projects list. Mr. Walker stated it was one that the Town has deferred construction of for two years. The concept was approved prior to the Capital Project Committee. Linked with the West Hill Project Mr. Walker reported an aggregate total of a little under 3 million. All the preliminary designs are progressed to the same point so that it could be bid as one project in June. They can also be separate project. Councilwoman Russell asked if the tank had been approved before the Capital Projects Committee was formulated and whether he had a budget line dedicated to the project. Mr. Walker stated that we didn't maintain the budget line. We were budgeted for it for two years, but we have since put the money back in the fund balance. To clarify Ms. Russell stated "we're talking about an $850,000 item we don't have budgeted." Mr. Walker stated this project we've looked at is a million-and-a-half dollar project. It includes the pump station, the tank, and the transmission lines. That is in our budget. We're talking of a savings of about $100,000 to $150,000 per year of water purchasing costs. Councilwoman Russell stated she would need to have a better understanding of how this was going to work budget-wise. Mr. Walker knew that she would and agreed that he would also need to know that. Councilman Lesser stated that the project needs to be reviewed by the Capital Projects Committee. Councilwoman Russell asked what was in the 3 million dollar project. Mr. Walker stated the 3 million dollar project included (referring to map) this tank, this pump station and pipe, this tank with the connection, and this transmission section. The other project Mr. Walker briefly mentioned was the East Hill tank. That is a Bolton Point Project. Mr. Burbank asked if Mr. Walker anticipated problems getting the Eddy parcel if the project was delayed. Mr. Walker stated that Mr. Eddy was still farming it, but the whole property is for sale. If someone bought the property for development purposes and subdivided it, the Town would probably take the tank site out of it. Supervisor Valentino asked how long it had been since Mr. Walker had talked to the Eco Village people. Mr. Walker stated he had talked to Greg Pitts, but he could talk to them again. Ms. Grigorov asked what the advantage to the Town might be of being at Eco Village. The big advantage that Mr. Walker saw was that the Town would not have to pay for the land because they would be giving them the benefit of additional protection for fire. Councilwoman Russell stated that the downside would be that the Town would only be getting an easement from Eco Village. They were willing to trade the easement for having the water close by, and then they started talking about the Town taking over the pump station, and other demands. Councilwoman Russell reported that they have quite a large pumping bill because they own and maintain their own pump station. The advantage to Eco Village if the tanks were sited there was that their energy costs would drop because the pressure would be higher on the supply side and the pumps wouldn't work as hard. Further discussion was referred to the Capital Projects Committee and there was discussion of a site visit. 17 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 Agenda item No. 13 - Consider Authorization for Acquisition of Hospital Water Tank The resolution before the Board concerns a piece of land on which the Town has a water tank, but we seem to lack the basic title to the land. The County has indicated a desire to transfer the property to the Town. TB RESOLUTION NO. 2003-026 - Resolution Authorizing the Acquisition of the Havts Road Water Tank Site From Tompkins County WHEREAS, the Hayts Road water tank that was constructed as part of the Town's Trumansburg Road Water District and Extension authorized and constructed in around 1961; and WHEREAS, the tank was installed on land apparently owned by Tompkins County; and WHEREAS, it does not appear that the land was every conveyed to the Town of Ithaca, so that the tank is presently on property that may not be owned by the Town; and WHEREAS, Tompkins County has indicated a willingness to convey the land for the tank and any associated easements to the Town without additional payment by the Town for such title; and WHEREAS, the Town would like to acquire such land so that it can legally control the use of the land and protect the Town's water tank located on the land; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the Town Supervisor, with the assistance of the Director of Engineering and the Attorney for the Town, to acquire title to the Hayts Road water tank site (Town of Ithaca tax parcel number 24.-4-13) consisting of a parcel of land approximately one acre in size, and to also acquire title to any related easements including an easement for water lines running from the tank site to Trumansburg Road and an easement for access by pedestrians and vehicles from Trumansburg Road to the site; and it is further RESOLVED, that the Attorney for the Town is authorized to prepare a deed or other instrument of conveyance satisfactory to the Town Supervisor and said Attorney conveying such titles as the County of Tompkins may have in and to such tank site and easements; and it is further RESOLVED, that, should the Town Supervisor, Director of Engineering, or Attorney for the Town determine the same is necessary, the Director of Engineering is authorized to either survey the tank site and related easements using Town personnel, or to contract with an independent surveyor for such services, at a cost not to exceed $8000.00; and it is further RESOLVED, that the Town Supervisor and all other officers of the Town be and each hereby is authorized and directed to take such additional steps as may be necessary to effectuate the intention of the above resolutions, including expending funds for recording 18 n n REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 fees, abstract fees and other normal closing costs and expenses to effectively record the deed, any survey, and any other associated documents. MOVED: Supervisor Valentino SECONDED:Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Motion carried unanimously. Councilwoman Russell asked if there was a permissive referendum requirement relative to this. Attorney Barney stated he had done some hunting and, because we are not paying anything for it, he did not believe a permissive referendum was required. Agenda Item No. 14 - Consider Approval of Roller Specifications and Authorization to Go Out to Bid Fred Noteboom stated that the Town had budgeted to replace a roller on the Equipment Replacement Plan. The Board received a copy of the specifications in their packet. Councilman Klein reported that the current roller is falling apart; it is 20 years old. It's a piece of equipment the Town really needs; it's something that is hard to borrow. If you get a used roller you get a better price. Mr. Noteboom stated he thought we could get one between $80,000 and $90,000. TB RESOLUTION NO. 2003-027 - Approval of Specifications and Authorization to Solicit Bids for the Purchase of a Used Double-drum, Tandem, Vibratory Compactor (Roiier) WHEREAS, the Town of Ithaca Highway Department has discussed with the Public Works Committee the need for a used double-drum, tandem, vibratory compactor (roller); and WHEREAS, the money is available from the regular expense account (DB5130.200), and now therefore be it; RESOLVED, that on the recommendation of the Highway Superintendent and the Public Works Committee, the specifications for a used double-drum, tandem, vibratory compactor (roller) are approved, and further RESOLVED, that the Town of Ithaca Town Clerk be authorized to advertise and receive bids for a used double-drum, tandem, vibratory compactor (roller). MOVED: Councilman Klein SECONDED: Councilman Niederkorn 19 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Motion carried unanimously. Agenda Item No. 15 - Consider Approval of Expenditure Modification for Budgeted Bond Anticipation TB RESOLUTION NO. 2003''028 - Expenditure Modification For Budgeted Bond Anticipation Note Payment in 2003 WHEREAS: In the 2003 Budget expenditures a principal and interest payment were budgeted, and WHEREAS: BAN borrowing was expected to take place by December 31, 2002 but due to some unforeseen timing issues the BAN borrowing did not take place until January, 2003, and WHEREAS: Scheduled principal and interest payments are not due Tompkins Trust Company until fiscal year 2004 (1/8/04), and WHEREAS: After discussion and review of this 2003 budgeted expenditure it is the recommendation of the Town Supervisor and the Town Budget Officer that the 2003 budgeted expenditures be modified to properly reflect a decrease in spending for the operating year 2003, and WHEREAS: The Town Supervisor and Town Budget Officer seek the approval, authorization and direction for this governing Town Board to amend the 2003 budget by recording the following budget modification to return these unexpended funds back to fund balance, therefore be it Budget Journal General Townwide Fund Debit A960 Appropriations $152,833.00 A9730.601 $1,400,000 BAN Principal $ 93,333.00 A9730.701 $1,400,000 BAN Interest $ 59,500.00 Credit A599 Unappropriated Fund Balance $152,833.00 To Record 2003 Budgeted Expenditure Modification RESOLVED: That this governing Town Board approves, authorizes and directs the Town Supen/isor and Town Budget Officer to record and modify the Town's operating budget for 2003. MOVED: Supen/isor Valentino SECONDED: Councilwoman Grigorov 20 n REGULAR TOWN BOARD MEETING MONDA Y, MARCH 10, 2003 APPROVED APRIL 7, 2003 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Motion carried unanimously. Agenda Item No. 16 - Consider Approval of Resolution of Appreciation for Richard Fischer Supervisor Valentino told the Board that Richard Fischer was resigning from the Conservation Board and before them was a resolution of appreciation written by Susan Bitter. Supervisor Valentino stated and the Board concurred that Mr. Fisher's valuable contribution to the Town was greatly appreciated and would be sorely missed. TB RESOLUTION NO. 2003-029 - Resolution of Appreciation for Richard Fischer 'ResoCution WHEREAS, Micljartf jTisfcIjer was appointed to the Town of Ithaca Conservation Advisory Council in 1990 as a founding member, and re-appointed to the Conservation Board when it was re-designated in 1992, and senred with distinction for more than 13 years; and WHEREAS, this Cornell University professor emeritus of environmental education has been an inspiration in his commitment to teaching others about natural history, and in sharing his sense of wonder and delight in the natural world, and WHEREAS, through Richard Fischer's vast knowledge of the natural sciences, his passion for environmental concerns, his kind and gentle nature, and indomitable spirit he has made an indelible mark on the Board and will be greatly missed by staff and Board members; and 217HEREAS, the Town of Ithaca is indebted to Richard Fischer for his positive influence, his contributions, and his 13 years of constant and devoted service to the town and its citizens; J70W, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behaif of the Town and its citizens, expresses our sincere appreciation and gratitude to Richard Fischer for his dedicated and devoted service to our community. MOVED: Councilman Niederkom SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. Motion carried unanimously. 21 n REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 Agenda Item No. 17 - Consider Approval of Town Justice Bordoni's Annual Report (Attachment #4 - Annual Report) The Board received Justice Bordoni's Annual Report in their packet. Supervisor Valentino stated that she had pulled past reports and noted the gap in the number of cases handled by each of the Justices was narrowing and Justice Bordoni is starting to get more cases. IB RESOLUTION NO. 2003-030 - TOWN JUSTICE BORDONI2002 ANNUAL REPORT WHEREAS, Town Justice Raymond Bordoni has presented his 2002 Annual Report to the governing Town Board as required by Town Law; now, therefore be it RESOLVED, the governing Town Board of Town of Ithaca hereby accepts for filing by the Town Clerk, the attached 2002 Annual Report of Town Justice Raymond Bordoni. MOVED: Councilwoman Russell SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Agenda Item No. 18 - Discussion of Appointments to Local Advisory Board of ^ Assessment Review (Attachment #5 - Memo from T. Hunter with copies of County Charter and State Regulations) Supervisor Valentino referred to Representative Blanchard's comments earlier in the meeting. Ms. Hunter reported that she had a discussion with a resident, Matthew Drennan, who would be willing to sen/e on the Local Board of Assessment Review. The Board authorized Ms. Hunter to request a resume from Mr. Drennan for consideration at the April Town Board Meeting. Agenda Item No. 19 - Discussion of Intermunicipal Wastewater Agreement (Attachment #6 - Draft Agreement)) The Board received a draft Intermunicipal Wastewater Agreement in the their packet. Supervisor Valentino told the Board that the wastewater agreement no longer involved the six municipalities (City of Ithaca, Town of Ithaca, Town of Dryden, Town of Lansing, Village of Lansing, Village of Cayuga Heights). The group is breaking things down into what are supposed to be workable agreements to get the group where they need to be to get the grant money. What is before the Board is the first phase of that process; it is the overall agreement. Supen/isor Valentino stated section 6 on page 5 would be slightly re-worded to make the language clear, but would not change the content. 22 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 In rosponse to quGstions frorn Councilman Losser regarding purchase of capacity and tracking flow, Supervisor Valentino stated we pay Cayuga Heights to process sewage from the northeast part of the Town. Under the proposed agreement, we would be able to meter where it comes in to Cayuga Heights and they would take the equivalent amount that they could meter at the other end, coming out, to go to the downtown plant. That would get credited to the Town of Ithaca as our flow. Mr. Walker explained that the Town of Ithaca owns capacity in the downtown plant and owns capacity in the interceptor pipe that goes up past the high school. The Town is willing to make that available to people in the Lansings, but their sewage will never flow there. Sewage from the Village of Cayuga Heights will flow there. By allowing sewage from Cayuga Heights to flow into the plant and use Town of Ithaca capacity we are allowing Cayuga Heights to pre-empt capacity to serve the Lansings. So, we're asking Lansing to pay the Town of Ithaca for that capacity. Supervisor Valentino stated they may pay a premium, instead of just buying the capacity outright they will pay some kind of an increment over and above the regular charge so that the Town of Ithaca gets reimbursed for the capital costs. Attorney Barney stated his understanding that, actually, Cayuga Heights would pay the Town and Lansing would pay Cayuga Heights. Councilman Burbank had questions regarding section 10 where it says "the governance of the two treatment facilities will not change when this agreement is happening." Mr. Burbank asked what the time period was for this. Supervisor Valentino stated the governance of the Ithaca Area Plant will change, but the governance of the Cayuga Heights plant may not change. Councilwoman Russell stated the agreement before the Board , however, does not effectuate changes in governance. That will be a different negotiation where they will work on the charge-backs and the ownership of the interceptors. Councilman Lesser questioned the statement "each treatment facility will set it's own operations and maintenance rate", and asked if there would be any controls. Mr. Walker stated the Ithaca Area Plant will set it's rate the way it does now based on a per gallon of flow rate. Mr. Lesser asked what would stop them from quadrupling that rate. Supervisor Valentino stated the O&M rate will be the rate that we charge ourselves so there will be no incentive for anybody to inflate the O&M cost because we would also be charging ourselves that same rate, and so would the City. The three partners in the Ithaca Area Plant will all pay the same rate. Mr. Walker stated that what the agreement does allow is for Cayuga Heights to charge a different rate to their customers, which is how they will recover the cost from Lansing, by charging them a rate and a half and then pay us some of that. Councilman Russell added that because Lansing would not be a partner in the Cayuga Heights Plant, they would be a customer, it is legitimate for them to add on an increment to cover their own capital costs. John Barney questioned the phrase "the service area...cannot be changed without the agreement of all six partners", stating the agreement as written was saying that any future changes in the service area requires the agreement of all six of the parties to the agreement. He questioned whether they want to be locked in. Supervisor Valentino and Councilwoman Russell stated the Town was okay because "it covers the entire Town of Ithaca". Mr. Barney asked them, "supposing the Town of Ithaca wants to sell sewage privileges to the Town of Danby, the very thing that we are dealing with at Bolton Point". Mr. Walker stated that 23 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 language would have to be in the agreement if they expected the City to sign it. Mr. Walker stated the City wants the language in the agreement so the Lansings cannot change their service area. Supervisor Valentino understood Mr. Barney's concern and stated she would bring it up. Councilwoman Russell stated they could take out the second sentence in paragraph 2, "Any future changes to the service areas may be made only upon the written consent of all of the Parties." Supervisor Valentino stated she would recommend it. Agenda Item No. 20 - Ratify Resolution Authorizing Southern Cavuqa Lake Intermunicipai Water Commission 2002 Closing Budget Transfers (Attachment #7 - Southern Cavuga Lake Intermunicipal Water Commission Resolution^ TB RESOLUTION NO. 2003-031 - Ratify Resolution Authorizing Southern Cavuaa Lake Intermunicipal Water Commission 2002 Closing Budget Transfers WHEREAS, the Southern Cayuga Lake Intermunicipal Water Commission authorized closing budget transfers for fiscal year 2002 as detailed in the February 6, 2003 presented to this board, now therefore be it RESOLVED, that the Ithaca Town Board ratifies the Southern Cayuga Lake Intermunicipal Water Commission Resolution Authorizing Fiscal 2002 Closing Budget Transfers. MOVED: Supervisor Valentino SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Agenda Item NO. 21 - PERMA New Member Special Achievement Award Judy Drake reported the Town had been awarded the New Member Special Achievement Award by our workmen's comp company, PERMA. Our severity of claims and frequency of claims are well below the average. In conjunction with the award the Town receives a reduction in rates. Agenda Item No. 22 - Consent Agenda Councilwoman Russell had a few corrections to the draft minutes that she passed on to Ms. Hunter. Councilwoman Russell asked that Ms. Hunter ask Susan Beemer if she would like an opportunity to review the box of her records, listed on the proposed disposition list, prior to their disposition. Ms. Hunter said that she would. TB RESOLUTION NO. 2003-032: Consent Agenda items. 24 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items Numbers through as presented. MOVED: Councilman Lesser SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. TB RESOLUTION NO, 2003-032a: Town Board Minutes WHEREAS, the Town Clerk has presented the minutes for the Regular Town Board Meeting held on February 10, 2003, to the goveming Town Board for their review and approval of filing; NOW, THEREFORE, BE IT RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meeting held on February 10, 2003 as presented at the March 10, 2003 board meeting. MOVED: Councilman Lesser SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. TB RESOLUTION NO. 2003-032b: Town of Ithaca Warrants. WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 6407 to 6563 Genera I Fund Town wide $137,071.54 General Fund Part Town 10,301.56 Highway Fund Part Town of Ithaca 96,623.70 Wa ter Fund 997.24 25 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10. 2003 APPROVED APRIL 7, 2003 Sewer Fund 257,037.71 ^ Trumansburg Road Sewer Improvement 123,869.10 f j Public Works Facility Renovation 37,030.30 * ^ Risk Retention Fund 926.40 Fire Protection Fund 317,177.34 Lighting Districts 1,021.34 Trust and Agency 1,180.20 TOTAL $1.016.236.43 MOVED: Councilman Lesser SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. TB RESOLUTION NO. 2003-032c: Bolton Points Warrants. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for appro val of pay men t; and ^ WHEREAS, the said vouchers have been audited for payment by the said Town ' ' Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers : 77 through 143 Operating Fund $132,866.63 1998 SCAD A Capital Project 484.00 Office Space Addition ' 8,000.00 TOTAL $141.350.63 MOVED: Councilman Lesser SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn. aye. j TB RESOLUTION NO. 2003-032d - Records Management Disposition Listing (Attachment #8 - Disposition List) 26 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7. 2003 WHEREAS, the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA) Records Retention and Disposition Schedule MU-1;and WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk), and Department Heads have reviewed and approved the disposition of the said records; now, therefore, be it RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA. MOVED: Councilman Lesser SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. TB RESOLUTION NO. 2003-032e - Regular Aooointment of Laborer. WHEREAS, there is presently a vacancy in the full time position of Laborer in the Highway Department due to the promotional appointment of Matthew Lincoln; and WHEREAS, Toby Brown was employed by the Town as a laborer from July 7, 1997 to June 12, 1998, and as a seasonal laborer from May through October in 2002; and WHEREAS, the Human Resources Manager and Highway Superintendent have determined that Toby Brown possess the necessary knowledge, skills and ability to perform the duties of the Laborer position and make the recommendation for his appointment; Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular appointment of Toby Brown as a full time Laborer for the Highway Department, effective March 24, 2003; and be it further RESOLVED, this is a 40 hours a week position, at the hourly wage of $12.00, which is an estimated annual salary of $24,960, in Job Classification T, with full time benefits; and be it further RESOLVED, if the said employee successfully completes the mandatory 26 week probationary period, there will no further action required by the Town Board. MOVED: Councilman Lesser 27 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 SECONDED: Councilman Klein 1 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. TB RESOLUTION NO. 2003'032f: Appointment of Alternate Member to Recreation Partnership RESOLVED, the governing Town Board of the Town of Ithaca hereby appoints Mary Russell, Councilwoman, as an Alternate Member to the Recreation Partnership. MOVED: Councilman Lesser SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Agenda Item No. 23 - Report of Town Officials (Attachment #9 - Monthly Reports) Town Clerk Ms. Hunter asked for Board approval to contact Conifer Realty for use of Ellis Hollow Apartments as a polling place. The Board gave their approval. Highway Superintendent Councilman Burbank relayed resident compliments on the Highway Department's plowing of the roads. In answer to questions from Mr. Burbank, Mr. Noteboom stated he was not currently facing snow removal budget problems, but it would depend on what kind of a fall we had. In answer to questions regarding needed road repairs from Mr. Lesser, Mr. Noteboom stated he may be coming to the Board for changes to the Highway Expenditure Agreement. Director of Engineering Mr. Walker reported that due to careful monitoring on the part of Highway Personnel, there are only $7,000.00 in increased costs from the general contractor. Director of Planning Supervisor Valentino stated she was concerned that the Tree Cutting / Logging Regulations was placed low down on the list of Codes and Ordinance priorities. She would like to see this as a higher priority. At the suggestion of Councilman Klein, Mr. Kanter will put reconsideration of this item on the Codes and Ordinance agenda for the upcoming meeting. Mr. Kanter stressed the need to consider how items on the priority list will fit into a work plan. P 28 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 Budget Officer .. ^ a n n The Town has asked for and been granted an extension for the filing of the Annual Financial Report with the State Comptroller's Office. Transportation Committee Councilman Lesser reported that he, Susan Ritter, and Jonathan Kanter are meeting with a representative from the State Police and Sheriff Meskill to talk about implementing the special traffic patrol. Councilman Klein reported on a resident's letter that identified the intersection of Bundy Road and Route 96 as a dangerous intersection. He asked that the Transportation Committee look at that. Councilman Lesser Councilman Lesser passed on a concem expressed by a constituent who was interested to know the impact of the deer population on the undergrowth in natural areas. He requested that we try to obtain information on how the habitat is changing. Agenda Item No. 25 - Review of Correspondence Supervisor Valentino drew the Board's attention to a letter from the Office of State Comptroller regarding Employer's Retirement Contribution. The Town will be required to contribute around $200,000 more than budgeted. Councilman Burbank added that it will probably be worse next year. Additional Agenda Item No. 1 - Consider Amending the 2003 Sewer Fund Budget for Direct Joint Sewer Transmission Costs Billed to the Town of Ithaca from the City of Ithaca Supervisor Valentino stated this is our temporary agreement with the City that was signed in 1992 and was supposed to be in effect for only two years. We have been paying on this yearly ever since. It is one of the things we're negotiating right now. Under that agreement we owe them $181,760 for 2002. For the year 2000 we underpaid them by $60,514. Dan Walker, Al Carvill, and Supervisor Valentino all reviewed the figures and agree it is a legitimate bill that the Town needs to pay. Mr. Walker asked if the Town had received any notice of adjustment on the 2000 budget; they are supposed to send us their actual expenditures. Supervisor Valentino stated they only received the 2001. Mr. Walker wondered whether they should pay the $60,000. Supervisor Valentino stated that she had looked at what the Town has paid over the years and averaged them out, and the $60,000 seems to be right in line with what we have been paying. Her feeling is that we should pay it and get it cleaned up. Resolution No. 2003-033 - Amending the 2003 Sewer Fund Budget for Direct Joint Sewer Transmission Costs Billed to the Town of Ithaca from the City of Ithaca WHEREAS the Town Supervisor has received a bill from the City of Ithaca requesting a net payment of $60,514 for the year 2000 and payment of $181,760 for year 2002, and 29 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 WHEREAS, these billings are for direct charges relative to the operation and maintenance of the Sewer Collection System; and I WHEREAS, the Town Supervisor has determined that these charges are due to the City of Ithaca and is seeking the direction, approval and authorization of this governing Town Board to pay these charges including the appropriate budget amendment which will increase the Sewer Fund 2003 expenditures to meet these charges, and therefore be BUDGET JOURNAL SEWER FUND DEBIT G599 Unappropriated Fund Balance 242,274.00 CREDIT G960 Appropriations 242,274.00 G8120.481 Joint Sewer Transmission 242,274.00 To increase the 2003 Sewer Fund Operating Budget to Meet the 2000 and 2002 Sewer Collection Charges IT RESOLVED, that this governing Town Board approves, directs and authorizes both the payment of these "Sewer Collection Charges" and the necessary 2003 budgetary amendments to the Sewer Fund. MOVED: Councilman Lesser j ; t SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Additional Agenda Item No. 2 - Consider Approval of Location Of Water Main Extension on West King Road (Attachment #10 - Engineer's Report and Short Environmental Assessment Form) Mr. Walker reported that up on King Road the water main ends above the State Park and to get to a good service point to take it down into the site, there is 500 feet of the line in the road shoulder. We asked the State to build us a water main. They agreed to build it and the Town will accept it as a Town water main after they build it. TB RESOLUTION NO. 2003-035 - SEQR - Approval of Location of Water Main Extension on West King Road BE !T RESOLVED: That the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for Extension of the West King Road Water Main and Water Service to Scotts 30 n REGULAR TOWN BOARD MEETING MONDAY, MARCH 10, 2003 APPROVED APRIL 7, 2003 Dam Comfort Station as proposed, and, therefore, an Environmental Impact Statement will not be required. MOVED: Supervisor Valentino SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye TB RESOLUTION NO. 2003-034 - Approval of Location of Water Main Extension on West King Road. WHEREAS: The Finger Lakes Region of the New York State Office of Parks Recreation and Historic Preservation has requested a Water Connection for the Scott's Dam Comfort Station in the Upper Buttermilk Falls State Park, and WHEREAS: The public water main ends on the parcel adjacent to the Park Parcel and the preferred location for the service connection is approximately 500 feet from the end of the existing main along the Highway R.O.W., and WHEREAS: The Park is willing to construct a 500' foot 6" watermain Extension with a terminal fire hydrant from the existing main to the location of the proposed service connection, and WHEREAS: The Park has prepared plans and specifications for the water main improvement which have been approved by the Town Engineer as meeting the requirements of the Town of Ithaca, and WHEREAS: The construction in the R.O.W. will allow for improvements in the storm water management system on West King Road as part of the site restoration, now therefore, be it resolved, that the Town Board of the Town of Ithaca accepts the location of the proposed watermain extension as shown on a drawing entitled "Scotts Dam Comfort Station Water Sen/ice Connection Plan". MOVED: Councilman Burbank SECONDED: Councilman Klein VOTE: Supervisor Valentino, aye; Counciiwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. Agenda Item No. 26 — Consider Executive Session 31 REGULAR TOWN BOARD MEETING MONDAY, MARCH 10. 2003 APPROVED APRIL 7, 2003 On motion by Councilman Russell, seconded by Councilman Lesser, the Board moved into executive session to discuss a personnel issue at 10:10 p.m. On motion by Councilwoman Russell, seconded by Councilman Burbank, the Board returned to regular session at 10:20 p.m. Agenda Item No. 27 - Consider Adjournment On motion by Councilman Klein the meeting was adjourned at 10:23 p.m. Respectfully submitted, Tee-Ann Hunter Town Clerk NEXT REGULAR MEETING APRIL 7, 2003 32 / f^\ / Town Board Meeting 3/10/03 Attachment 1 Agenda # 4 TOWN OF ITHACA 215 N. Tioga Street, Ithaca, N.Y. 14850 www.town.ithaca.ny.us TOWN CLERK 273-1721 HIGHWAY (Roads, Parks, Trails, Watcr&Sewer) 273-1656 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 February 27,2003 Mikel Shakaijian, Capital Program Coordinator Tompkins County Department of Administration 125 East Court Street Ithaca, NY 14850 Re: Tompkins County Public Safety Communications System - Working Group Dear Ms. Shakaijian: Thank you for your letter dated February 10,2003 regarding your suggestion to establish a working group of representatives from Tompkins County, the Town of Ithaca, and Ithaca College to work together on the County's proposed Public Safety Communications System improvements at the Ithaca College site in the Town of Ithaca. I think that such a working group is a good way to ensure coordination among the interested parties during the project plannmg stages. I need to remind you, however, that the working group would not be seen by the Town of Ithaca as a substitute for the formal review and approval process through the Town of Ithaca Planning Board and Zoning Board of Appeals required by Local Law No. 4 of the Year 1998 of the Town of Ithaca relating to the construction and maintenance of telecommunication facilities. Rather, I see the working group as a way to work toward a consensus among the interested parties so that the approval process through the Planning Board and Zoning Board of Appeals should go smoothly when the proposal gets to that stage. I propose the following as Town of Ithaca representatives on the working group that you are suggesting: Cathy Valentino, Supervisor (Mary Russell, Deputy Supervisor, as an alternate) Dan Walker, Director of Engineering (Creig Hebdon, Asst. Director of Engineering as an alternate) Jonathan Kanter, Director of Planning (Sue Ritter, Asst. Director of Planning as an alternate) Fred Noteboom, Highway Superintendent Fred Wilcox, Planning Board Chair Kirk Sigel, Zoning Board of Appeals Chair I would like to extend an invitation to you to attend the next Town Board meeting, scheduled on Monday, March 10, 2003, to provide the Board with an update on the status of the County Communications project and to discuss what you hope to accomplish with the proposed working ' group. It turns out that County Representative Barbara Blanchard is scheduled to attend the ' ' March 1 Town Board meeting to provide the report of the Tompkins County Board of Representatives to the Town Board. That is scheduled toward the very beginning of the meeting, which starts at 5:30 p.m. I suggest that you be available immediately after Barbara's report, so that she may participate in the discussion regarding the County Communications project as well. I understand that Jonathan Kanter, Director of Planning, has already been in touch with you regarding your attendance at the March lO^'* meeting. Please let me know who the representatives on the working group from Tompkins County and Ithaca College will be, as well as its anticipated meeting schedule. Meanwhile, we look forward to seeing you at the March 10'*' Town Board meeting. Sincerely, Catherine Valentino, Supervisor cc: Barbara Blanchard, Tompkins County Board of Representatives Tim Joseph, Tompkins County Board of Representatives Steve Whicher, Tompkins County Administrator ( Carl Sgrecci, Vice President/Treasurer, Ithaca College ' ' a \ \ i [| (I: [j [? DEPARTMiBNT'OF^MM ; - <•' ^ ! i j 125 East Court Street • " n I n \\ Ithaca,Newiyorkl4850 FFR 1 9 (60^274^550 i ; rtb I Fax (607>;a74-5558 j [ j http://vrww;tothpkin^ ! n n n r"' i", • — r* f"* i •. I f 'T; CJ .*"»<! v*',J7j Febraary 10,2003 Ms. Catherine Valentino, Supervisor Town of Ithaca 215 North Tioga Street Ithaca, New York 14850 Dear Supervisor Valentino: m Toi^kins County has been examining its failing public safety communications system As apama upgrade to the extstmg system (Phase 1). the County has identified certain tiansmisd" S The county has approached Ithaca College regarding this location. For many years Ithaca CoUeee ^ P""'- oommu.fi4^'4«^ WefLrelvppreciate their cooperaUon and assistance over the years, and their willingness to continue supportine the emergency communicaPon needs of the County. mter-municipal collaboration and coordination, the County is seeking to establish a this gronn^T'' Comprised of representatives from the County, Town, and Ithaca College. The purpose offTelT Pro«^"ce a proposal for re-developing this site to serve the needs of Ithaca CoUege^dfZ' '''''''^ Town's interiSconceins TereW T complicated, involving engineering and federal regulatoryconstramts l^erefore. we are seekmg relevant staff from the Town that will be able to participate Z^h M03. commitment is one to two meetmgs per month We expect that this process wiU allow all entities to collaborate effectively, to ensure the public's safety bv Cldv amongst first responders. I would like to establish the working Zupby early March, and attend a Town Board meeting to discuss the purpose and goals of this group. Please feel fiee to contact me with any questions you may have. I look forward to hearing from you. Sincerely, Mikel Shakaijian Capital Program Coordinator Cc: Mr. Carl Sgrecci, Ithaca College Mr. Jonathan Kanter, Town of Ithaca Mr. Steve Whicher, Tompkins County Ms. Barbara Blanchard, Tompkins County Board of Representatives Mr. Tim Joseph, Tompkins County Board of Representatives / \ Town Board Meeting 3/10/03 Attachment ff2 March 5,2003 © I \ TO: Town Of Ithaca It has come to my attention from my neighbors that there will be a municipal sewer installation in my area of residence in the very near future, therefore I am writing this letter in "favor " of a municipal sewer connection. We have city water, so it's about Time we get to have a sewer installed in our area also. Thank You, Dave & Laura Ankrum 687 Coddington Rd. Town Of Ithaca Ithaca, New York 14850 ' \ fi .0 f t »t lory r. >■'."/. ' /-('i '7^ - - '• ■•. ^' '/' ^rvfiivs: \j\Jt' \ / I \ % 7/i^ 7 ^VA/ de^>FA ^ Pi■u%. • m^cLr'7a<.'iy i ■'i7t '■^ Cl£{C7iL P^'piLZ7^%'>>t.-'S It.)6 f ^ Cc^dd l "ncj "hoi a^Y]Ji , j t ^ ') ►-^Cl'LUl ^ <-t-. o( Chc^- ^ CjjP i:t/t.a ii ipj 7U '^X c-^CJ^tcz.'y\A ^Zctc-* X-'y7it.o^Lo^2oot,£r /f /^c .T./ V- ^ C^ ayyicui^ ^Z' /Zlc^'<^/'-2-C, <1 ">L"tVL:- ^ -2/cj /27'^y /oC' xA. )TIx.^ a^tLA jcf.iL^^iLcf -4 S J ^2. J7Jcicfc7a7: lc>^ C^<^.'L , .J?' Pt'uPu/ /o ^ C^4^iJZ. /"o -J^O^ C C^ ^.XLd.<LCy>^y2^ U- 'C^O C't^ - }u? .. 17-7 YU/x. cU \; -5-<L6ci^ V ^ ^77^^/e^ i>^-^ 7c\ ( ( \ I \ t \ t \ March 5,2003 To: Town of Ithaca: ^ B g 1! fl W B ATTEST. ITHACA TOWM CLERK f \ It has come to my attention from neighbors that there will be a municipal sewer installation in my area of residence in the near future, therefore this letter is written in "favor" of a municipal sewer connection. Thanks, Daniel Langendoerfer 685 Coddington Rd. Townof Ithaca, New York 14850 ' \ PpP-ryLj u ■fe'/v/? /r?y/ih/>77'?eZ<filc^/V r\ / 1 ' 1 ii MAR1O2(X0 ,l i L i i j.-| /VM-..' •-:5:Rii iG f ) i > ' \ Town Board Meeting 3/10/03 Attachment ^3 Agenda # 1 1 MM^^VClDVGSMfS TIUJMAIVSBIJRG^ _i„ JL^ YORK l-iS®®*orki4»®'' • •:•: 1 I 2DC3 j CLERK February 10,2003 Ms. Cathy Valentino, Supervisor Town of Ithaca 215 North Tioga Street Ithaca NY 14850 Dear Cathy: I'm writing to inquire about the possibility of interconnecting the Trumansburg village water system and the new Jacksonville system, which the Town of Ithaca supplies, for the purpose of providing backup water supply to each other. While we have an excellent sup ply of water from our main well, the county health department has reminded us for many years that if the well were to fail or become contaminated, we'd have trouble supplying our users. The Trumansburg system currently uses about 250,000 gallons on a typical day, rising to 350,000 gallons on the hottest summer days. We are allowed to draw 500 gallons/minute from our well, or a maximum of 700,000 gallons a day were the pumps to run 24 hours/day. Were we to need backup supply, we'd need between 250,000 and 300,000 gal lons (the difference is watering which we could temporarily ban), and conversely were Jacksonville to need a backup supply, we could provide about 300,000 gallons. If the Ithaca town system were to be unable to use its water tower, I believe that it would also be possible to provide water pressure from Jacksonville and Trumansburg. The Jacksonville system has been designed to permit interconnection, with a large main on Cold Spring road, relatively close to one of the Trumansburg mains. The pumping sta tions have been designed to be large enough to accomodate pumps to supply backup wa ter to Trumansburg, with the Village planning to cover some of the cost of building them. At this point what we would like is confirmation that the Town of Ithaca would be willing to negotiate a backup supply agreement with us, probably with each agreeing to provide water to the other on an emergency basis with no charge other than for water that one sys tems actually provides to the other. 1 look forward to hearing from you. Sincerely, - John R. Levine 56 East Main Street, P.O. Box 718, Trumansburg, NY (607) 387-5806 Town Board Meeting 03/10/03 TOWN"8rtttiACA 215 NORTH TIOGA STREET, ITHACA, N.Y. 14850 www.town.ithaca.ny.us TOWN CLERK'S OFFICE PHONE (607)273-1721 FAX (607)273-5854 MEMORANDUM TO:Town Board FROM: Tee-Ann Hunter DATE: March 4, 2003 RE:Local Board of Assessment Review It has been the practice of the Town Board to appoint two of its members to the Town's Board of Assessment Review. The County recently questioned that practice ^ting we should not appoint Town officials to that Board. ^tached are copies of pertinent portions of the County Charter and the Real Property Tax Law for your review and discussion. Tee-Ann Hunter ! \ ( ) I \ § C-4.02. Department of Assessment; Director of Assessment; Appointment; Qualifications; Powers i ^ and Duties. There shall be a Depattmeni of Assessment headed by a Director of Assessment, who shall meet the standards as prescribed by the New York State Office of Real Property Services and the local Civil Service Office and approved by (lie Board of Representatives, and whom the County Admuiistrator shall appoint subject to eonfmnation by die Board of Representatives. The Director of A^cssmcnt shall have the power to appoint such deputies, assistants (including at least 1 Assistant Director) and cn^loyees of the Dqiartment of Assessment as may be necessaiy to perform die duties of die office of Director of Assessment, and as shall be audiorized by the Board of Representatives. All deputies, assistants and employees of the Department of Assessment shall he direcdy responsible to die Director of Assessment. The Director of Assessment shall be the sole assessor for the single assessing unit of Tompkiiis County and be responsible for the following: (a) Assess, in the manner provided by applicable local and state law, and subject to review as herein provided, all property situated in (he county and liable to taxation for sta^, county, town, village, school and/or special district purposes, and in connection therewith have all of the powers and perform all the duties of city, village and town assessors widiin the county, and the assessntent function of said city, villages and towns is herewitli transfexred to the county government; (b) Pcrfoim all the duties of county govcnuncnt relating to the extension of taxes and the issuance of tax warrants and tax bills; (c) Maintain tax records of title to real property within the county; (d) Prior to November 1 of each year, submit to tlie Board of Representatives for approval the county tax equalization rates consistent with standards prescribed by the State Legislature, and any other information, which the Board of Representatives shall request in connection therewith; (e) Establish suitable procedures and facilities for the coordination of all mapping and tax roll activities within the county; j i * j (f) Except as may odierwisc be provided in this Charter and Code, perlorm such other and related duties as may be required by the Board of Representatives, f p) The Assistant Director of Assessment shall act as (he Assistant Assessor tor the single assessing unit of Toropldns County and carry out aU the above duties in the absence of the Director of Assessment. S C-4 03. County Board of Assessment Review; Composition; Terms of Office; Qualifications; Duties; Procedure for Review of Assessments. Local Advisory Boards of Assessment Review;Composition^ Pufi^ of Assessment Review. There shall be a County Board of Assessment^ew consisting of fiircc to five members appointed by the Board of Representatives for five^ear tjrovided. however that not more than one term of ofSce shall expire m any one year. The me Countv Board of Assessment Review are appointed on the basis of knowledge of real property values m theS -y mender of the staff of the Depai^nt of Asscs^n shaU appoinwd to the Board of Aaseasmeni Reviow. A in^ority of such •who are iraVoftieers or enrloyees of county, city, town or village governments. The Bo^ ofAssessment Review shaU hear and determine complaints in relahon to ass«sme^ a.rf dh^^ Dowets and duties now or hereafter imposed by law on BoardsProperty Tax Uw and by any other law. The County Board Asses^t ^ ^ C^ty"ZJ. authority for aU property eoneeming which a wntten complain has been fflei Such Co^ty Board shall meet to hear complaints in Ithaca, New York at a ime a^ ^ tf* t to eachprovided for in Section 525 of the Real Property Tax Law. Notme of action shall be sent to each....,T.t.lu.T.t concerning which an application for review has been filed. fbl t ..cl A/tvisnrv Boards "f Assessreem Review. There shall be a Local Adviso^ Board ofAiessmenl Review fo7cach city and town in flic county, consisting of two lUeinbers who ate readents and 2d Ndf!.0:t70 £002 S2 i0SSt'f!.2 : 'ON Xbd INdWldddSa iNEWSSBSSb : WOdd o ' ) ' i town for which it is appointed, and shall conduct h^aniigs in each such city or town at least annually, at which rimft it shall consider each complaint and/or grievance and the owners of property instituting each complaint and/or grievance shall have an opportunity to be heard thereon. Upon completion of its hearing, each Local Advisory Assessment Review Board shall forward each coa^laini and/or grievance and its recommendations concerning each complaint and/or grievance to the County Board of Assessment Review, which gtiall proceed to consider each con^Iaint and/or grievance, and the recommendation of each Local Advisory Assessment Review Board thereon as provided in paragraph (a) of this section. Nothing in this paragraph shall preclude the right to be heard only by the County Board of Assessment Review. Application for review to die Local Advisory Board of Assessment Review is optional, and presentation of a wrinen complaint to the Local Advisory Board of Assessment Review is not a condition precedent for consideration of or hearing on a conqilamt by the County Board of Assessment Review. § C-4.04. Rules and Regulations for the Department of Assessment § C-4.04,1. Taxable Status Dates. All real property shall be assessed in the city, town, village and school district in which it is situated according to its condition and ownership as of the following dates: City of Ithaca - First day of March. Towns including Villages-First day of March. - School Districts - The Taxable Status Date of the city or town, as ihe case maybe, shall be controUmg for school district purposes, except as otherwise provided in Section 1302 of the Real Property Tax Law. § C-4.04.2. Form of Assessment Roll. i. n i Names and addresses of owners on assessment roll. The Director of Assessment and his staff shall make a reasonable effort to ascertain the name of the owner, last known owner or reputed owner of real property on the taxable status date appUcable. If, in the preparation of die assessment roll, m error or omission is^de in the description of a parcel of real property or in entering or failmg to enter the name and addt^ of the, i owner, last known owner or reputed owner, such enor or omission shall nrt ^v<mt die 1^, collcouon md enforcement of the payment of die taxes thereon if Ihe parcel can be id^tified and locau^TOa^n^le certainly. Reference to Ihe section, block and lot number as shown on tte appro^ certified tax mp shaU be deemed a sufficient description of such parcel. Any odict descrvUo.^ winch may ap^ on^ assessment roll, such as name, address, location. acr« or linearInfemctinn only. AU assessments shaU be against the real property itself, which shaU be liable to sal pursuant to law for any unpaid taxes or special ad valorem levies. ^ wlS: fc^Tu buflding pcnnits in the county, city, town orSlagctl^S^-fi^nV^ —deliverhidieDirecuirofAs^essmcntaco^ ^r^'&Bpgfd^Planning Boards wiiiindi^tc^^^^ approval, whereupon the surveyor, engmeer or P . appropriate processing fee. One to the Tax information System Section pursuant to Section map mimberCs) „d t-iUagc officials in charge of highway p^ng and appropriation of lands for public ^rmnared showLne the extent to which lots as shown on the UnitSectionattltetijiteofaroropration. r,fl,.f,,M,Ynrs. CitvMavfC. Any resolution that Cd Wd80:t'0 £002 S2 f!.0SSt?<L2 : 'ON XbJ INHNldddBQ lN3WSS3SSd : WOdJ i I I \ by local option) shall be recorded with the Director of Assessment immediately, but no later than 30 days after passage. § C-4.04.4. Tentative Completion of Assessment Rolls. The Director of Assessment shall vomplele (he tentative assessment roll, and cause a copy thereof to be prepared according to the following schedule: City - First day of May. Towns including Villages - First day of May. The Director shall forthwith cause a notice of the contents of which are hereinafter set fortii to be published once in the official newspaper(s) of the County of Tonq)ldns and/or if no newspaper has been designated the ofiicxal newspaper, in a newspaper having general circulation in such city or town, according to the following schedule: City - on or before eighth day of May. Towns including Villages- on or before eighth day of May. The city, town or village clerk shall cause a copy of (he publisJied notice to be posted on the signboard maintained for the posting of legal notices at the entrance of the clerk's office for tiic city, town or village. Such notice shall state: That the tentative assessment roll has been completed; that a copy thereof has been left with the city, town or village clcxk at a specified place where it may be examined by any person until the day specified for (he meeting of the County Board of Assessment Review; foat the Local Board of Assessment Review will meet to consider complaints in relation to assessments of real property; the place, date and hours of such meeting, includuig at least three hours, not necessarily continuous, between 9:00 a.m. and 10:00 p.m. Publication of such notice must occur before the day die Local Board of Assessment Retiew is required to meet to hear coiiq)lamts. § C-4.04.5. Notice of Assessment Changes. Following the fiHng of the tentative assessment rolls between the first and fifth days, the Director of the Department of Assessment shall mail to each owner of real property a notice of any change in assessment ) thereof. Failure to mail such notice or failuie of the owner to receive ttie same shall not prevent the levy, i collection, and enforcement of the payment of the taxes on such real property.' 1 § C4.04.6. Complaints with Respect to Assessments. i -r Complaints with respect to assessments may be filed in accordance witli Section 524 Real Property Tax Law with professional staff at anytime prior to the meeting of the County Board of Assessment Review or at the time of such meeting. The meetings of said Review Board shall be held according to (he followmg schedule: City - Fourth Tuesday of MayTowns including Villages • Fourth Tuesday of May. ... Complainants shall file the prescribed forays) as set forth by Law specifying of is aiegal, erroneous, or unequal, which statement be made byXs^mp^ assessed, or bfsome person audiorizcd by ihc owner to make such smtement who has knowledge of the facts stated therein. s r-4 04 7 Correction of Assessment Rolls by County Board of Assessment Reviw- Pursuant to Section 4 03 (a and b) and in accoidance with Section 525 Real Property Tax Law, the CowtyBoard of Assessment Review shall ^ to counv Board of Assessment Review shall be entered on such roll on or pnor to the followmg dates. City - Twentv-first day of June. Towns including Villages - Twenty-first day of June. K r_d 04 8 Final Completion of Assessment Rolls and Verifications Thereof. The assessment rolls shall be finally completed and verified on or before the followmg City-First day of July. Towns including Villages - First day of July. p,..f Assessment will appear before any officerr^:t:nTaXlSl'byt:Sm^«.3 and shall m^^ oath in the following form: t7d Wd60:t70 £002 S2 10SSPI.Z : 'ON Xbd INBWldddda iN3WSS3SSb : WOdd ' ] ; ^ "I ^ Director of Assessment, do d^ose and swear that, to the best of my knowledge and belief, the foregoing final assessment roll conforms in all respects to the tentative assessment roll with the exception of changes made by the Board of Assessment Review and assessments made by the State Office of Real Property Services." Such written or printed oath shall be a part of the assessment roll, signed by the Director of Assessment and certified by the officer before whom this oath is sworn. § C-4.04.9. Filing of Completed Assessment Rolls; Notice Thereof. On or before the dates provided for in Section 4.04.8, die Director of Assessment shall file and thereafter keep on file in the Department of Assessment office a certified copy of tlie completed and verified city and town including village asse.s.sment rolls. At the same time a certified copy of the con^leted and verified city aTift town including village assessment rolls shall be filed in the offices of the city, town and village clerks. When the convicted city or town including village assessment roll sliall have been filed as provided in Section 4.04.8, the Director of Assessment shall forthwith cause a notice, the contents of which are hereinafter set forth, to be published once in the official newspaper(s) of the County of Toirqikina, an^or if no newspaper has been designated ihe official newspaper, in a newspaper having general circulation in such city or town. The clerk of the city or town shall cause a copy of the published notice to be posted on the signboard maintained for the posting of legal notices at the entrance of the clerk's office for the city or town. Village clerks shall similarly post the notice. Such notice ^all state that the assessment roll has been finally con^leted and a certified copy thereof has been filed in the office of die Director of Assessment and in the office of the city, town or village clerk, and wiH be open for public inspection, (for 15 days period deleted) § C-4.04.10. Proceedings for Further Review of Assessments Rendered by the Board of Assessment 1^0view* An assessment on the convicted and verified city or town including village assessment roll shall be ^ reviewed in the manner provided by the Real Property Tax Law of the State of New York. < § C-4.04.11. Time for Filing and Service of Papers in Proceedings for Small Claims Assessment Review (SCAR) and/or Judicial Review in the State Supreme Court Pursuant to Article 7 (Certiorari) of the Real Property Tax Law. x- xv Three copies of the petition for Small Claims Assessment Review, along with the $25 filing fee m^t be filed with the county clerk within 30 days after filing of the certified copy of the completed and verified assessment roll in the office of the Director of Assessment and the city, town or village clerk i^reyiircd by Section 4,04.9 of this Charter and Code. Upon receipt of the petition, the Assessnien^view CleA in the State Supreme Judicial Court in the district will assign the case to a licaring officer. The hearing officernotifies the petitioner of the date, time and place for die heaimg. The petition for Article 7, judicial review of an assessment on the city or town racludmg villapasses^ent roll as piovidod for in Section 4.04.10 of this Charter and Code nmt be after 61mg of the certified copy of the completed and venfied assessment roll m 4e o^es of the D^torof Assessment and the city, tovm or village clerk as reqtiired by Secnon 4.04.9 of this 9?^ Three copies of the petition and any other papers in coimecti<m ^ of Assessment or tjpon die Assistant Director thereof. or special Uw to the contrary, it diall not be necessary to deliver a copy of said petiuon to the cleric ot any city, town, village or school district, § C4.04.12. School ^ fo, fh, oity and the tovms by the Department of A^'s^Sir^e L'^slnt for school district tax P;;^°Tf ^^Xtl'St^oo?'J?;t^cts, partly wiihin each school disirici. §C-4.04.13. Village Assessment Roll. . u^^eDenartment of Assessment shall be flic The assessment annually made and complete -niendar veai The Director of Assessment shall,assessment for village taxes to be levied jn the fo o of property situated within such village, on or before the first day of July, prepare a separate assessment roll of property Std W(d60:b0 £002 S2 : 'ON Xbd lN3Nldbd3a lN3WSS3SSb : WObd which st^araw assessment roll shall be a duplicate of that part of the town assessment roll wholly within [ ^ each village. i | § C-4.04.14. Apportionment of Assessment and Taxes. Appoitionments of assessment and taxes shall be done in conformance with Section 932 of the Real Property Tax Law. § C>4.04.15. Correction of Errors in Assess'xnent Rolls. (a) The Director of Assessment shall exercise and cause the provision of the appropriate sections of the Real Property Tax Law to be carried out regarding the petition of assessors for correction of assessment rolls. (b) The Board of Representatives likewise shall act in accordance with the provision of the Real Property Tax Law v^on the petition of the Diiector of Assessment § C-4.04.16. Validity of Assessment Rolls. Any incorrect statement of the name of tlie owner or owners of any property described on the city, town, village or school district assessment rolls shall in no way affect the validity of such assessment roll. § C-4.04.17. When Lands Imperfectly Described. The Director of Assessment may correct any mq>effect description in the city, town, and village or school district assessment rolls at any time before the lands are advenised for sale for the nonpayment of taxes or special ad valcrem levies, and not thereafter. § C-4.G4.I8. Assessments For Benefit. (a) On or before flie 15th day of August, the Diiector of Assessment shall cause to be prepared assessment rolls for each and every special district, which levies charges on a benefit basis. (b) As each special district is initially approved by a municipality, a map or list showing the tax map ' 1 number of each parcel included in the special district shall be filed witii tax m^ section. (c) Thereupon the parcels so designated on the lax map sliall be so coded to znablt die preparation of special district assessment roU-s. . n (d) When the special district assessment rolls arc finally completed as provided in subdivision (a) of this section, they shall be delivered to the Town Clerk or other lawfully designated person who shall open them to public review pursuant to Section 239 of the Town Law. (e) On or before the first day of November, aU special district assessment rolls shall be returned to the Director of Assessment to be included in and levied iqion ihe town tax roll, (f) The Board of Representatives by resoiuiioTi may authorize the Director of Assessment to perfoira and rendCT any additional service on a time and materials basis, pertaining to the preparation and extension of assessment rolls for towns or special district purposes levied on a benefit basis. 8 0-4 04.19. Assessment Staff: Prohibited Activities; Training. , . r i A member of the professional or clerical staff shall not engage directly or indirectly m the busmess of real estate broker, or as an insurance agent or broker, nor shall he/she speculate or deal m real estate where prohibited by law, nor engage in the coUection of data or appraise teal e^te wtbin bounto^ of Tougildns County for a fee or any other form of payment These resttictions ^ not be '<>ptJ^ the arms-length purchase or sale of real estate on the op^ matet Tompkins County. No person shall be employed and/or assigned duties, which direcfly . ao^sal of real property for puiposes of taxation unless he/she meets the mmimuin qu^canon stantoibby the State Offiee of Real Property Services. Such appraisal personnel sh^ at^d Wining and rfucation prescribed by the State Office of Real Property Services vuthm the limits of the appropriation provided therefor, i" rSofessional a^raiser staff of the Department of Assessment under the gvudance of theannually by the professional appraiser I I Director and the Assistant Dircctor/s of Assessment i \ I I 9d Wd0T:i70 £002 S2 LBSSPdZ I "ON Xbd iNdWidbdda iN3WSS3SSb : WOdd /^e Ann Hunter im: Lori Mithen [LMithen @ nytowns.org] • Tuesday, February 25, 2003 10:57 AM ,o: Tee Ann Hunter Subject: Board of Assessment Review McKinney's RPTL § 523 MCKINNEY'S CONSOLIDATED LAWS OF NEW YORK ANNOTATED REAL PROPERTY TAX LAW CHAPTER 50-A OF THE CONSOLIDATED LAWS ARTICLE 5—ASSESSMENT PROCEDURE TITLE 1-A--ADMINISTRATIVE REVIEW OF ASSESSMENTS Copr © West Group 2003. All rights reserved. Current through L.2003, chs. 4 to 8. § 523. Board of assessment review 1. (a) In each local government there shall be a board of assessment review. In each village, except a village which has enacted a local law as provided in subdivision three of section fourteen hundred two of this chapter, there may be a board of assessment review constituted pursuant to this section- (b) The board of assessment review shall consist of not less than three nor more than five members appointed by the legislative body of the local government or village. Members shall have a knowledge of property values in the local government or village. Neither the ^^Ksessor nor any member of his or her staff may be appointed to the ^ ard of assessment review. A majority of such board shall consist ' * members who are not officers or employees of the local government or , llage. ' (c) The terms of office of members of the board of assessment j.eview shall be five years and shall commence oh the first day of October and terminate on the thirtieth day of September, five years thereafter. In the case of the first board appointed under the provisions of this title, however, the terms shall be of such length that not more than one will expire in each of the first five years after the members of such board are appointed. (d) Each member of a county, city or town board of assessment review shall attend the training required by subdivision two of this section. Individual members of a village board of assessment review, as constituted pursuant to this section, may attend the course of training offered by the state board but are not required to do so. (e) The members of the board of assessment review shall annually choose one of their number to serve as chairman of such board. Within five days after a person is so designated, the board of assessment review shall notify the clerk of the local government of the designation. (f) Within twenty days of when a person is appointed to the board of assessment review or designated chairman of such board, the clerk of the local government shall notify the state board and the county director of real property tax services of the appointment or designation. (g) The legislative body of the local government or village may adopt a resolution providing that the members of the board of ^^lugsessment review shall be paid for their respective services. Such ^ ^solution, if adopted, shall fix the amount of such compensation. ' \ (h) The board of assessment review in Nassau county may appoint 'secretary who shall perform such confidential duties and such ' her duties as are necessary to enable the board of assessment review „o properly and efficiently carry out the provisions of this title. The compensation of such secretary shall be fixed by the legislative body of the local government. Any member of a board who knowingly and intentionally fails to disclose such interest shall be subject to a civil fine of two hundred fifty dollars for each such omission with respect to property for which a complaint has been filed. The chief executive officer of the assessing unit may recover in the name of such assessing unit in a civil action commenced in any court of competent jurisdiction such civil penalty in 2 I I t \ 2. Training. (a) Upon the initial appointment or reappointment of an individual to a board of assessment review, that appointee shall ' attend a training course as shall be prescribed by the state board. The state board shall prescribe an introductory training course for initial appointees and a supplementary training course available to all members of boards of assessment xeview. Neither training course shall extend beyond four hours in length. The introductory training course shall include, lout shall not be limited to, the functions, duties and responsibilities of the board of assessment review, assessment review, assessment procedures, and exemption administration. The supplementary training course shall include but shall not be limited to real property tax legislation, judicial decisions, and administrative opinions. (b) The state board may delegate to county directors of real property tax services the responsibility of locally administering and offering both the introductory and supplementary training courses as prescribed by the state board. In prescribing the supplementary training course, the state board, in consultation with the county director of real property tax services, may address the educational needs of each county in the course to be offered in such county. The state board shall prepare a certificate of attendance for each appointee or incumbent member who attends an introductory or supplementary training course, a copy of which must be filed with the clerk of the local government. The state board may delegate to the county director of real property tax services the responsibility to prepare and file the certificates of attendance. (c) In the event that an appointee shall have been unable to attend the course of training for reasons beyond his control, as may be attested to by the county director, the state board ' 1 may issue a notice of extension enabling the appointee to attend such course at the earliest date when such course is next available as specified by the state board. The state board shall notify each such appointee of the notice of extension and the board shall also file a copy of such notice with the county director of real property tax services and with the clerk of the appointing local government. In determining whether a quorum is present at a meeting of a board of assessment review, members of such board who have not attended the course of training and for whom the certificate of attendance has not been filed as required herein, or for whom a notice of extension has not been issued and filed as provided herein, shall not be counted and may not participate in the hearing and determination of complaints. Where a quorum of the board is not present at any meeting by reason of the provisions of this subdivision, complaints shall be filed and heard and assessments determined in accordance with the provisions of section five hundred twenty-seven of this title. (d) For the purpose of this subdivision, the term "appointee" shall include any individual appointed or reappointed to the board of assessment review. 3. Members appointed to the board of assessment review shall be required to disclose on a form prescribed by the state board any direct or indirect interest they have in any property for which a complaint has been filed. Such disclosure shall be filed with the chief executive officer of the taxing district for which they serve, on or before the date when the board submits the statement of assessment changes pursuant I f i to subdivision three of section five hundred twenty-five of this title. f \ I { \ addition to any actual damages incurred by the assessing unit. Any ^•i&covery shall be deposited to the general fund of the assessing unit. r purposes of this subdivision, a member of a board of assessment ' View shall be deemed to have a direct or indirect interest in any bperty for which a complaint has been filed when the member, spouse, any of his or her minor children: (a) is the owner of such property; or (b) is an officer, director, partner or employee of an entity which is an owner or lessee of such property; or (c) is an officer, director, partner or associate of a law firm or real estate firm which has a financial interest with the owner or lessee of such property; or (d) legally or beneficially owns or controls stock of a corporation which is an owner or lessee of such property, provided, however, ownership of stock shall not constitute an interest where such stock is listed on a major stock exchange or is sold on the over the counter market and the value thereof is less than ten thousand dollars. [4. Repealed.] State Board of Equalization and Assessment State of New York Opinion of Counsel 5 Op.Counsel SHEA No. 88 June 29, 1976 Board of Assessment Review (composition) (town supervisor)--Real ^^,,dii;operty Tax Law, § 1524: ' town supervisor may not serve on the town board of assessment review, e board of assessment review should not acquiesce in the supervisor's rticipation at the grievance day hearings or during the board's deliberations since to do so would indirectly make the supervisor a member of the board. Our opinion has been requested as to whether a town supervisor is empowered to officially sit and act for the board of assessment review on grievance day in hearing complaints and whether he has any authority to join the board of assessment review in its deliberations upon such complaints. Section 1524 of the Real Property Tax Law, which governs the composition, powers and duties of the board of assessment review, is designed to provide property owners with an objective, independent administrative review of their assessments. Subdivision 1 of said section is designed to insure such independence by specifically prohibiting the appointment to the review board of the assessor or any member of his staff, and by further providing that a majority of the board shall consist of members who are not officers or employees of the local government. Subdivision 2 of said section confers the exclusive jurisdiction to hear and determine complaints to the board of assessment review. The only public officer who is granted the statutory right to be heard on any complaint and have his remarks recorded in the minutes is the assessor. Jjjhile it would be proper for the board of assessment review to request attendance of the town attorney at hearings and during their liberations for consultation with respect to legal matters, it would 'highly improper for anyone not a member of the board to hold himself t as a member thereof or to otherwise subvert the authority of the .-jard or destroy its independence thereby defeating the purpose of said section 1524. We have previously held that, since town boards appoint boards of assessment review, a town board member is not eligible to serve thereon l^ecause of the common law doctrine that a board with appointing power / ) cannot appoint one of its own members to office, and that any such I i appointment would be void on broad grounds of public policy (1 ' 1 Op.Counsel SBEA No. 85; Wood v. Town of Whitehall, 120 Misc. 124, 197 N.Y.S. 789, aff'd, 206 App.Div. 786, 201 N.Y.S. 959; 25 Op.State Compt. 276) . Since the town supervisor is, by statute, a member of the town board (Town Law, § 60) , he would not be eligible to serve on the board of assessment review. If the board of assessment review were to acquiesce in his participation at the public hearings and during the deliberations, it would be a party to allowing the town supervisor to do indirectly that which he could not legally do directly. Accordingly, only duly appointed members of thq board of assessment r-eview may conduct hearings on complaints and make determinations with xespect thereto. 5 Op.Counsel SBEA No. 88, 1976 WL 21381 (N.Y.Bd.Equal. & Ass.) END OF DOCUMENT t \ I I I \ O f I ( J ~~^nda # 1 9Town Board Meeting 3/10/03Attachment #6 febRUARY 3,2003 DRAFT INTERMUNICIPAL WASTEWATER AGREEMENT This Agreement is made this day of , 2003, by and between the VILLAGE OF CAYUGA HEIGHTS, Tompkins County, New York, TOWN OF DRYDEN, Tompkins County, New York, CITY OF ITHACA, Tompkins County, New York, the TOWN OF ITHACA, Tompkins County, New York, TOWN OF LANSING, Tompkins County, New York, and VILLAGE OF LANSING, Tompkins County, New York (hereafter collectively referred to as the "Parties")- WHEREAS, the Village of Cayuga Heights constructed, owns and operates the Village of Cayuga Heights Wastewater Treatment Plant, located in the Village of Cayuga Heights, which serves its Village as well as certain areas in the Town of Dryden, Town of Ithaca, Town of Lansing and Village of Lansing; and WHEREAS, pursuant to Article 5-G of the N.Y. General Municipal Law, the Town of Dryden, City of Ithaca and Town of Ithaca jointly constructed, own and operate the Ithaca Area Wastewater Treatment Facility, located in the City of Ithaca, which provides wastewater treatment services in certain areas in their respective jurisdictions; and WHEREAS, the Village of Cayuga Heights Wastewater Treatment Plant operates at full capacity during certain parts of the year, and the Ithaca Area Wastewater Treatment Facility has excess capacity; and FEBRUARY 3,2003 DRAFT I s WHEREAS, the Town of Lansing and Village of Lansing wish to obtain additional | wastewater capacity, and the Town of Ithaca and Town of Dryden wish to utilize some of their excess capacity in the Ithaca Area Wastewater Treatment Facility instead of continuing to utilize capacity in the Village of Cayuga Heights Wastewater Treatment Plant; and WHEREAS, the Town of Lansing wishes to take advantage of grant funding for sewer infrastructure which it has been awarded under the New York State Clean Water/Clean Air Bond Act, and this Agreement will facilitate its ability to access those funds; and WHEREAS, the Parties wish to provide wastewater services to their respective communities and meet their wastewater discharge permit requirements in the most efficient manner; and WHEREAS, the respective legislative bodies of the Parties have determined that joint actions and cooperation among the Parties to meet their respective needs are in their best interests, will benefit their respective citizens, and will help protect the water quality of Cayuga Lake, and such legislative bodies having authorized their respective Mayors and Supervisors to sign this Agreement; NOW, THEREFORE, in consideration of the promises and the mutual covenants and agreements contained herein, the Parties agree as follows. 1. Definitions. These words and phrases shall have the following meanings: A. Agreement. This Intermunicipal Wastewater Agreement. B. Effective date of this Agreement. The date on which this Agreement is fully executed by all of the Parties. / \ ' \ FEBRUARY 3,2003 DRAFT C. Consent of a Party or Parties. Whenever consent of a Party is required under this Agreement, a majority vote of the full possible voting strength of the Party's governing body shall be necessary for that Party to give its consent. Whenever this Agreement requires the consent of the Parties, all of the Parties must give their consent before the proposed action can be undertaken. D. Flow meter. A device that measures the flow rate and volume of sanitary sewage and provides a record of the flow data on a continuous basis. E. lAWTF. The Ithaca Area Wastewater Treatment Facility, which is located in the City of Ithaca and is jointly owned and operated by the Town of Dryden, City of Ithaca, and Town of Ithaca. F. lAWTF permit holders. Those municipalities that are or will be listed on the lAWTF's SPDES permit (the Town of Dryden, City of Ithaca, and Town of Ithaca). G. Metrics. Measurements of system performance that form a basis for management decisions and actions. H. O&M. Operation and maintenance. I. Partv or Parties. "Party" means one of the municipalities signing this Agreement. "Parties" means the six municipalities who are signing this Agreement, collectively. J. Service area. Those areas within the Parties' jurisdictions that are delineated as such on the map annexed to this Agreement as Exhibit A. FEBRUARY 3,2003 DRAFT ^ I > ^ I the New York State Department of Environmental Conservation. K. SPDES permit. State Pollutant Discharge Elimination System Permit issued by L. Treatment Facilities. The wastewater treatment plants located in the Village of Cayuga Heights and City of Ithaca, together with related jointly used equipment, interceptors and facilities, regardless of where such are located. "Treatment Facility" shall refer to either of these wastewater treatment plants, together with related jointly used equipment, interceptors and facilities serving that plant, regardless of where such are located. M. VCHWTP. The Village of Cayuga Heights Wastewater Treatment Plant located in the Village of Cayuga Heights. 2. The service areas for the VCHWTP and lAWTF are hereby changed to be I \ ' ! coterminous and are shown on Exhibit A. Any future changes to the service areas may be made / i only upon the written consent of all of the Parties. 3. Pursuant to a separate agreement or agreements by the LAWTF permit holders and one or more of the other Parties, the lAWTF shall accept flows from areas that, prior to the effective date of this Agreement, were served by the VCHWTP or were not served by public sewers. 4. The Village of Cayuga Heights shall enter into a separate agreement or agreements with the Town of Lansing and the Village of Lansing regarding the acceptance of ^ • \ flows from those two parties at the VCHWTP. ^ 5. Two or more of the Parties may enter into separate agreements that provide for , ^ I the use of jointly owned interceptors to collect and convey previously separate flows. FEBRUARY 3,2003 DRAFT n 6. The Parties agree to utilize the concept of "equivalent flows" in the separate agreements referenced in paragraphs 3 through 5 above so that the Parties can collect and treat flows in the most efficient manner. The concept of "equivalent flows" means (i) one Party may be required to use or purchase capacity and/or pay for treatment of wastewater at one Treatment Facility even though the flows that are physically sent to and treated at that specific facility came from another Party; and/or (ii) one Party may be required to use or purchase capacity and/or pay for the transmission of wastewater through a jointly owned interceptor even though the flows that are physically conveyed through that interceptor came from another Party. 7. The Parties shall develop metrics to measure flows from each Party to each of the Treatment Facilities. The Parties shall utilize flow meters, master water service meter readings and other appropriate information to determine each Party's flows to each Treatment Facility. I 8. Each Treatment Facility will set its own O&M rate for each of the Parties it serves. The O&M rates shall include an economic incentive to reduce inflow and infiltration. The Treatment Facilities will adjust the O&M rates periodically to account for collection system improvements made by one or more Parties that reduce infiltration and inflow. 9. Treatment Facility capital projects receiving New York State Clean Water/Clean Air Bond Act funding are: VCHWTP Improvements; VCHWTP Filtration (Phosphorus Removal); lAWTF Improvements (Plant Re-Rating); and lAWTF Filtration (Phosphorus Removal). The local share for each of these capital projects shall be allocated among the users of the Treatment Facility where the project has been or will be undertaken, based on the users' ^,0^ percentages of ownership at that facility. i 1 FEBRUARY 3,2003 DRAFT 10. The governance of the two Treatment Facilities will not change on the effective date of this Agreement. 11. The Parties will create a committee to help coordinate and synchronize operations between the two Treatment Facilities, help plan for system improvements that benefit the Parties, and assist the Parties in the efficient provision of wastewater treatment services. 12. The Parties will adopt and maintain common pretreatment standards throughout the two Treatment Facilities* Service Areas. After adoption of the common pretreatment standards, any changes to the standards can be made only upon consent of all the owners of the Treatment Facilities. Any municipality that physically discharges into the lAWTF and is not an lAWTF permit holder shall enter into a multijurisdictional agreement with the lAWTF permit holders to assign responsibility for pretreatment program implementation and enforcement in that municipality. 13. This Agreement shall continue in force until May 15, 2026, which is forty (40) years after the original bonds were issued for the Treatment Facility located in the City of Ithaca. Upon the expiration of the original term, this Agreement may be renewed for additional terms of at least five (5) years each upon the written consent of all the Parties. 14. If a Party wishes to terminate its participation in the Agreement during a renewal term, it must give at least four (4) years' written notice to the other Parties, and such notice shall contain the reason for such termination. 15. This Agreement constitutes the entire Agreement of the Parties. It may be I \ I I ' I amended only by the written consent of all of the Parties, with each Party executing and FEBRUARY 3,2003 DRAFT n acknowledging the document containing the amendment through its duly authorized representative. 16. This Agreement shall be governed by the laws of the State of New York. 17. Each Party represents and warrants that (a) this Agreement has been presented to its governing body; (b) its goveming body has approved this Agreement by a majority vote of the full possible voting strength of that goveming body; and (c) if required, all steps by way of public hearings and/or referendum or otherwise have been taken by the time of execution of this Agreement. Resolutions of each goveming body approving this Agreement are attached to this Agreement as Exhibit B. 18. No Party may assign or transfer its rights and interests in this Agreement to I another entity without the prior written consent of all of the other Parties. Notwithstanding the foregoing, if one or more Parties dissolve into, merge with, or wholly annex another Party or Parties, the Party remaining after the dissolution, merger or annexation, or the new merged municipality, as the case may be, shall retain all of the rights and interests in this Agreement that were held by the involved Parties immediately prior to the dissolution, merger or annexation. FEBRUARY 3,2003 DRAFT IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized officers and sealed with their corporate seals on the day(s) and year set forth below. t \ Attest:VILLAGE OF C AYUGA HEIGHTS Village Clerk Village of Cayuga Heights By: Walter Lynn, Mayor Village of Cayuga Heights Dated: Attest:TOWNOFDRYDEN > ] Town Clerk Town of Dryden By: Mark Varvayanis, Supervisor Town of Dryden Dated: Attest:CITY OF ITHACA City Clerk City of Ithaca, New York By: Alan J. Cohen, Mayor City of Ithaca, New York Dated: 8 / ' 1 FEBRUARY 3,2003 DRAFT Attest:TOWN OF ITHACA Town Clerk Town of Ithaca, New York By: Catherine Valentino, Supervisor Town of Ithaca, New York Dated: Attest:TOWN OF LANSING Town Clerk Town of Lansing By: ^ Stephen Farkas, Supervisor Town of Lansing Dated: Attest:VILLAGE OF LANSING Village Clerk Village of Lansing By: Donald Hartill, Mayor Village of Lansing Dated: [ACKNOWLEDGMENTS TO BE ADDED] EXHIBIT A FEBRUARY 3,2003 DRAFT ^ ) Service area map—^to be provided. , I o i 10 FEBRUARY 3,2003 DRAFT ^ EXHIBIT B I ] Governing body resolutions—to be added after SEQRA is completed & the Parties vote on acceptance of the Agreement. I i 11 finalTown Board Meeting 3/10/03 Attachment #7 The Southern Cayuga Lake Intermunicipal Water Commission Of the Towns of Dryden, Ithaca, and Lansing and The Villages of Cayuga Heights and Lansing Resolution For Authorizing Fiscal 2002 Closing Budget Transfers February 6, 2003 WHEREAS, in the course of operation, the Commission overextended certain budget appropriation lines, and WHEREAS, the Management Staff reported to the Commission the status of those lines during each monthly meeting, and WHEREAS, Town Law requires that the appropriation line transfers take place prior to closing the budget, and WHEREAS, the Budget and Finance Committee has reviewed and discussed the balances and supports the closing entries listed below, and recommends that the Fiscal 2002 budget can be closed without the use of contingency or unappropriated funds, NOW, THEREFORE, BE IT RESOLVED, that the Commission of the Southern Cayuga E^e Intermunicipal Water Commission hereby authorizes and directs the Treasurer to make the following closing transfers totaling $21,827.12 to the Fiscal 2002 budget ledger. Commission Operating Fund 2002 Closing Entries Debit Credit SW8340.418 SW8310.404 Distribution - Vehicle Maint. Administration - Gas and Oil 1,439.84 1,439.84 SW8310.101 SW8320.102 Source - Personnel Services Source - Overtime 1015.99 1,015.99 SW8330.101 SW8330.102 Purification — Personnel Services Purification - Overtime 1,540.40 1,540.40 SW8310.435 SW8330.408 SW8340.408 Administration - Advertising Purification - Clothing and Boots Distribution - Clothing and Boots 954.03 238.82 715.21 SW8330.415 SW8330.416 Purification - Treatment Supplies Purification - Lab Supplies 481.77 481.77 SW8330.412 SW8340.412 Purification - Tools Distribution - Tools Continued on next page 71.60 71.60 Resolution For Authorizing Fiscal 2001 Closing Budget Transfers February 6,2003 Page 2 (Continued) Commission Operating Fund 2002 Closing Entries (Continued) (Take From) Debit (To Cover) Credit SW8340.402 SW8340.421 SW8340.424 Distribution — Electric Power Distribution - BP Systems Maint. Distribution - Meters 14,076.53 5,914.36 8,162.17 SW9010.800 SW9045.800 SW9055.800 SW9060.800 SW9089.801 State Retirement Life Insurance Disability Insurance Hospital and Medical Insurance Wellness Direct Expense 2,246.96 1,181.60 661.57 381.82 21.97 TOTALS $21,827.12 $21,827.12 AND BE IT FURTHER RESOLVED That the Commission directs staff to forward this resolution to the Town of Ithaca Board for their action in compliance with Town Law. MOVED: Commissioner Varvayanis SECOND: Commissioner Valentino (AYES: Anderson, Farkas, Lynn, Newman, Russell, Valentino, NAYS: None) Carried unanimously. ' \ L^^iy Parlett Commission Secretary February 6, 2002 t ) COoCQbOsI--S =*!=00•a +ju 8flFolder Title709 Elmira Road, Building Preservation WorksCascioli, E. King & Ridgecrest, 6.-45-1, 2.2Ithaca Christian Fellowship, PinelreeKramer, Salem Drivereizes, Tuaghannock Blvd, 6.-21-1,-5Lacey, 122 Troy, subdivsionSun Downs Farm, Triphammer Rd,Larkln,111 TudorOld power plant, Biggs ComplexBurnett, 242 Asbury (Lansing)Bianpied, Slaterville RdSchoenfeld, Concord Dr, Wllllamsburg ParkSIdrowIcz, Coddlngton, Savy SubdivlonAtkins, CoddlngtonClinton St, Terrace Hill, Park BroadcastingBeck Subdivision, Cayuga Heights & E. ShoreLInton, Danby Rd vegetable standHerman, Culver, subdivision 32-1-3.1365 Elimira, 35-1-21Beyenbach, HanshawLower, Five Mile DrEhrhart, 1027 Elmira, 6-35-1,7.1Wells, 706 ElmiraSeacord, 701-709 ElmiraSchultz, 270 Pennsylvania, 54.-7-35Jonson, Pinetree Rd subdivisionBrown, Rte 96, Indian Creek Fruit StandMonkemeyer, Danby RdBurkhart's, 602 Elmira, 6.-31-3,4104 Enfield Falls SubdivisionBeacon Hills, E. King & TroyBeacon Hills, E. King & TroyBeacon Hills, E. King & Troy, Part IIManos, E. King, rezoning proposalDates1969-19821966-19841980-1986Description4/19/01 development review application, SEQR, proposed site plan5/17/88 sketch plan review, SEQR,memo's, notice of claim,subdivision regs,2/5/85 survey, deed copy,SEQR, PB agenda1/3/79 survey, sketches,7/18/89 sketch plan review, lawyer Itrs, SEQR,PB minutes, deed copy5/3/85 proposed zoning schedule,sketch, Itrs, PB minutes, survey, SEQR12/29/87 memo (village of Lansing)5/18/88 correspondance, lot map5/12/91 correspondance, map, request for proposals7/10/87 correspondance, survey, SEQR2/1/89 correspondancesubdivision agreement (original),ltrs, maps, memo, sketch planscorrespondance, survey,dept of health reviews11/17/87 subdivision plan, SEQRcorrespondance, decision6/10/05 project form, geological survey,draft EIS,8/18/89 correspondance2/9/96 correspondance, map9/22/95 correspondance, SEQR, maps, surveydeed copy11/17/78 ZAB appeal app8/7/90 correspondance, minutes, SEQR, maps9/16/86 PB minutes, SEQR,maps, correspondance3/11/97 building proposal, SEQR, maps, PB minutes, correspondance9/17/85 PB minutes, PH newspaper, SEQR, survey9/7/83 correspondance, maps6/11/05 correspondance, maps,SERQ11/16/95 correspondance, development review application, maps1/24/89 SEQR, correspondance, maps, PB minutes11/13/96 correspondance, map1972 -1979 PB minutes, deed copy1972-1983 correspondance, PB minutes, agreement, newspaper articles, SEQR, PB sign in she7/7/72 correspondance, PB review, site plan, PB resolutions, peltltlon1/21/83 maps, SEQR, agreement, copy of LL 1983-003, correspondance, petition1961-1977c Beacon Hills, E. King & Troy, Part IBentowski rezoning, previously Beacon Hill1972-1977correspondance, zoning map, site plan, preformance bond, financial statement, easr5/24/82 SEQR, correspondanceTown of Ithaca number sequenceRecords Inventory of Supervisor's OfficeRecords Inventory of Central Filing OfficeRecords Inventory of the AtticRecords Inventory of Planning OfficeRecords Inventory of Engineering and ZoningRecords Inventory of Engineering OfficeRecords Inventory of Engineering OfficeRecords inventory of Highway Departmentinventory of Planning DepartmentInventory of Building and ZoningInventory of Human ResourcesInventory of Human ResourcesRecords Inventory of BasementRecords Inventory of VaultInventory Transfer SheetInventory of Building MapsInventory of Engineering DepartmentRecords Inventory of VaultVault InventoryRecords Inventory of Accounting OfficeRecords Inventory of BasementAccounting Office InventoryRecords Inventory of Budget Officeinventory of Budget OfficeRecords Inventory of AtticBuilding and Zoning Office InventoryRecords Inventory of Building and Zoning OfficeCentral Filing Office InventoryRecords Inventory of Checkbook RoomRecords Inventory of Checkbook RoomConstruction Trailer Inventory1980,19832 books1993 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1994 Inventory sheets1992 Inventory sheets1992 Inventory sheets1998 Inventory sheets1998 Inventory sheets1999 Inventory sheets1998 Inventory sheets1999 Inventory sheets1993 Inventory sheets1997 Inventory sheets1995 Inventory sheets1998 Inventory sheets1998 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets(( Construction Trailer InventoryRecords Inventory of Deputy Clerk's OfficeDeputy Clerk's Office InventoryRecords Inventory of Highway OfficeHighway Office InventoryRecords Inventory of Parks/Grounds OfficeInventory of Parks/Grounds Office1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheets1992 Inventory sheetsC(( Inventory Worksheet For Local Government Records Government Name: Town of Ithaca Contact Person: Department: Phone Number: (607) 273-1721 Location: Building: Date Span: Room:Shelf:Box #: Format: Other Format (if known):Other Copies: Description of Records: ifv\iS>c. vv\aga.3ivUs ^ if\o|cS» SARA schedule for disposition: Name of Person Doing Inventory: [ AJ|,^itle: rJA/tL Date: Adapted from SARA form Created 1/2002 by Gail C:63\63data\highway\form\RecordsDispForin I ) Inventory Worksheet For Local Government Records Government Name: Town of Ithaca Department: ^\ Contact Person: V^Clvfv/ 'hone Number: (607) 273-1721 Location: Building: Room: Shelf: Box#: Date Span: Format: Other Format (if known): Other Copies: Description of Records: SARA schedule for disposition: /vO Name ofJEersorTDt Adapted from SARA form Created 1/2002 by Gail C;63\63dflta\highvvay\forni\RecordsDispForm )folder nameAquaculture BuildingCatherwood Library Addition and RehabilitationCentral Library AdditionEngineering Files - Various Cornell ProjectsFieldhouse Dynameter Parking Lot RehabilitationGraduate Student Housing (Cornell Quarters)Johnson Graduate School of ManagementLarge Animal Bio-Safety FacilityMann Library Rehabilitation, Loading Dock RelocationMaplewood Park - Town Planner FileMaster Planning Presentation Review (2 folders)Multi-Purpose FieldhousePesticide ProjectPrecinct 7 Stormwater Sediment Control ProjectReport-City Relations Study CommissionReport of the President - 1991Research Foundation Incubator Facility Feasibility StudySpace Science Building AdditionStatutory College Projects - General Info, CorrespondenceState University Constniction Fund Rehabilitation of Surge FacilityTheory CenterUpdate on Cornell GEIS by Town Planner...yLL UNIVERSITY- GENERAL FILES )(includes Statutory projects)dates descfiptioh8/12/1991 correspondance8/13/1992 correspondance,SEQR copy4/3/1990 correspondance, maps1/30 1992 correspondance, newpapers,sewer testing, blueprints2/15/19990 correspondance, long SEQR form copy1992 correspondance, newspaper copies1992 correspondance1994 correspondance, draft EIS, blueprints1988-1990 correspondance posting and publication, original aff of sev.4/3/1990 correspondance, SEQR, tracking form1988 correspondance, parking distribution map1998 correspondance, project summary1991 correspondance, Cornell-city relations study commission1991 bound report1992 correspondance, feasibility study (copy)1987 correspondance, SEQR determination1991 correspondance1996 correspondance, SEQR, Cornell map1988 correspondance, areal photo, site plan maps, general plan6/16/1992 correspondance, final generic EIS TOWN OLERK•S MONTHLY TOWN OF ITHACA, NEW YORK r*^THE SUPERVISOR: TOWN BOARD MEETING 3/10/03 ATTACHMENT #9 RERORT Agenda# 16 MARCH, 2003 PAGE 1 Ar25 5 A1555 A1556 A1557 A2389 A2530 \ 540 75 DOG ENUMERATION ..1_. SPCA CONTRACT SPCA IMPOUND FEES VOTING MACHINE FEE GAMES OF CHANCE LICENSES BINGO LICENSES 1 BINGO FEES TOTAL A2540 17.50 10.40 12.00 iiant to Section 2?, Subd ) of the Town Law. I hereby fsake the following .statement of all fees and moneys received by me . .onnecrion with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by law; 2002 SPORTING LICENSES 2003 SPORTING LICENSES DECALS 2 MARRIAGE LICENSES NO. 03006 TO 03007 AGRICULTURE REPORT COPY AERIAL PHOTOS 16 MISC. COPIES 1 COMPREHENSIVE PLAN DRAFT ZO MAPS (PER MAP) DRAFT ZONING MAP (EACH) DRAFT ZO MAP SET DRAFT ZO 2 DRAFT ZO PACKAGE ENVIRONMENTAL REVIEW EXECUTIVE SUMMARY ZO 2 MARRIAGE TRANSCRIPT NOISE ORDINANCE RETURNED CHECK - CLERK RETURNED CHECK-TAXES RETURNED CHECK- W&S OPEN SPACE REPORT 1984 POSTAGE 2 PARK OPEN SPACE EXEC SUM PARK OPEN SPACE FULL RPT SIGN ORDINANCE SIX MILE CREEK REPORT 1 SUBDIVISION REGULATIONS 28 TAX SEARCH USE OF PARKS & BLDG WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP 3 ZONING ORDINANCE 2 ZONING ORDINANCE DRAFT TOTAL TOWN CLERK FEES 30.00 20.00 10.60 3.00 175.00 25. 50 30.00 334^00 15.00 332.32 7.31 7.31 A2544 A2701 B2110 B2115 . 75 DOG LICENSES . REFUND PRIOR YEAR EXPENS . 13 BUILDING PERMIT 2 BUILDING PERMIT EXTENSIN 3. FOUNDATION PERMITS 1 CERTIFICATE OF OCCUPANCY .4. TEMP. CERT. OF OCCUPANCY USE PERMITS 11 OPERATING PERMITS 2^ FIRE SAFETY INSPECTIONS ......1. SIGN PERMITS .1. ZBA AREA & USE VARIANCES ZBA ADDITIONAL MTG. FEE ZBA SPECIAL APPROVALS ZONING SIGN APPROVALS TOTAL B2110 SUBDV. REV. INITIAL APL. . SUBDV. REV. PRELIM. PLAT 1_. SUBDV. REV. FINAL PLAT ... .1. SBDV. REV. PLAN REAFFIRM SITE PLAN INIT. APL. FEE SITE PLAN PRELIM. PLAN SITE PLAN FINAL PLAN ADD. MTG. FEE AGENDA PRO 1. ASS. MTG. FEE P.M. PROCE TOTAL B2115 2,495.00 55.00 500.00 50.00 1,260.00 650.00 50.00 56.00 80.00 70.00 70.00 50.00 130. ^ 5..y 19.6.,,00 190.C Paid to Paid to Paid to Paid to Paid to Paid to Paid to Supervi.sor for General Fund Supervi.«5or for Part Town County Treasurer for Dog Licenses Ag & Markets for Dog Licenses NYS Health Department for Marriage Licenses State Comptroller for Games of Chance Licenses State Comptroller for Bingo Licenses 898.6^ -5/386_.00 96.J5^ 9.00 22.50 Total Disbursements 6,412.81 APRIL 1, 2003 SUPERVISOR STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA TKB-ANfi HIIHTER, being duly sworn, says that she is the Clerk of the TOWH OF ITHACA that the foregoing is a full and true statement of all Fees and Honeys received by her during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. ■Suhscrihed and sworn to before me this dav of 20 Town Clerk f I TOWN OF ITHACA Highway Department ^ g March Town Board Report for April 7, 2003 Meeting Public Works Facility The construction project at the Public Works Facility has been progressing. We have been having problems with the door company. The door company is a sub-contractor of Streeter Associates, our general contractor. We also have had a problem with Kimble, Inc., our HVAC contractor. They have a problem getting the heat exchangers fired up. We have a punch list and continue to monitor the progress of the elimination of items on the punch list. The budget for the Public Works Facility was set so that the Town forces would do some of the work, although the labor costs were coming out of our regular annual budget for personnel. We were also going to pay for some of the purchases (for the new facility) out of our regular annual budget. After a discussion, it was decided that it would be more appropriate to have all the costs in the Capital Project. We are going to use the Capital Project's contingency fund to cover these costs and charge back to the appropriate line items (in the regular budget). This will require the Town Board's approval. We will get the information together and present it to the Board soon. Agreement for Expenditure of Highwav Monies Due to the extremely harsh winter, I have put together a list of road maintenance and repair changes I feel will better benefit the Town's highway infrastructure. Please see the attached list. I will be taking the changes to the Capital Planning Committee at their next meeting for their input. The Public Works Committee has already reviewed the changes and passed a resolution approving them. The resolution is attached. At the May Town Board Meeting, I will be requesting an amendment to the Town's Agreement for Expenditures of Highway Monies be approved. Roads The Highway crews have started to clean up brush and downed trees throughout the Town. The official brush pickup does not begin until April 14, 2003. We needed to get a head start because of the large quantities of debris due to the ice and snowstorm earlier this winter. Along with working on the Public Works Facility and, when necessary, snow removal, the Highway crews worked on surveying for design work on Winthrop Drive and Caldwell Road, installing a culvert at 4 Schickle Road, hauling stone for stockpiling and grading around the Public Works Facility, and replacing street signs. As mentioned above, brush and leaf pick up will be commencing in April and we will start prelimenary work on summer paving projects. Parks and Trails Trees damaged from winter storms were cleaned up and removed from South Hill Trail. Other trails were cleaned up earlier, as we had time. Another project worked on due to the ice and snowstorm was fixing damaged soccer nets at Tareyton and Eastern Heights Parks. Bluebird nesting boxes were cleaned out and repaired at all our sites. We cleaned up the grounds and applied new woodchip mulch to the planting beds at Town Hall. Park benches and picnic tables were constructed in our wpod shop. Regular spring clean up and maintenance of parks and trials will continue in April. Water and Sewer There were no water breaks during the month of March. We did, however, have a sewer blockage to the sewer main at Candlewyck Apartments. This will be fixed as the new sewer line replacement project continues on Trumansburg Road. This project is progressing well. We worked with Bolton Point to conduct confined space entry so the underground meters, etc. can be monitored and/or repaired. Sewer pump station monitoring has continued this month. We will start clean up and maintenance of water tank and sewer pump station sites in April. ghk I \ Proposed Projects for 2003 Construction Year. Proposed Amendment to Agreement for Expenditures of Highway Monies. Amount Needed for Account Number Road Name DB5112.501 Whitetail Drive Paving $18,000.00 $18,000.00 DB5112.502 Evergreen Lane $30,000.00 DB5112.503 Whitetail Drive Recon.$50,000.00 $50,000.00 DB5112.504 Marcy Court Paving $10,000.00 $10,000.00 DB5112.455 Stone Quarry Road $125,000.00 Forest Home Drive $24,000.00 Chase Lane $40,000.00 Dove Drive $70,000.00 Compton Road $35,000.00 Hll-5112.260 Stone Quarry Road $63,000.00 $23,000.00 Totals $296,000.00 $270,000.00 Town Engineer's Report for 3/10/03 Town Board Meeting /^GENERAL Records Management The Engineering Staff has been working with other departments and our student interns to set up the map filing system in the records storage areas. Map towers are being reconfigured with new storage boxes for more efficient rolled storage of large documents. Student interns are continuing to transfer data from the paper record maps and field notes to accurately locate Town facilities on the Arc View GIS. Approximately 80% of Town sewer mains have been mapped and mapping of approximately 75% of Water mains has been completed to date. Park and Open Space The Pew Trail final design has been completed and the final design documents have been approved by NYSDOT. The approval by DOT allows the Town to proceed with land and easement acquisition. Construction can start after land acquisition is complete. Public Works facility Construction is nearing substantial completion and the Town Engineer has been providing technical support on construction inspection and contract administration. Several minor change orders are in process or have been approved for the various contracts as follows: General Construction - Streeter Associates 1. Changed Roof Panels to Butler Building CMR-24 Roof system, which is an equivalent roof system for a reduction of Contract Price by $8,000.00. APPROVED I 2. Repair concrete floor on each side of the existing trench drain due to conditions discovered during demolition for an additional cost of $6,059.00. APPROVED 3. Remove and replace overhead doorframes at doors 100/4 and 101/1 for an additional cost of $5,435.00. APPROVED 4. Change Trench Drain grate in main garage to 19W4 welded grating for a credit of $6,626.00 and Furnish and install two 3'x7'2" Hollow Metal doors with 10"xl0" wire glass, 'B' labeled. One each office type Best lock and one each Best passage set, reusing all other existing hardware, and furnish and install weather stripping with sweeps on two existing HM doors and two new doors for a charge of $2,922.00, for a net decrease in contract cost of $3,704.00. APPROVED 5. Remove and replace eave strut for a charge of $4,533, place one extra layer of roof blocking for a charge of $2,415.00, Credit for siding for a reduction of $3,000.00, Installation of additional gutter for a charge of $1,007.00, Change window in office to fire rated window for a charge of $864.00, resulting in a net increase to the contract cost of $5,819.00. APPROVED 6. Add Gypsum partition in Room 107 and laminate gypsum to emu in Room for a cost of $630.00, install 6"metal stud wall at corridor 9 for a cost of $176.00, Install column enclosure at W5 window for a cost of $145.00, Add insulation at roof structure col. Line 4 for a cost of $180.00, Add flat metal for fastening metal siding at col. Line 4 for a cost of 538.00, 5% overhead cost of $83.00, for an increase to the contract cost of $ 1,752.00. APPROVED The current contract cost as a result of change orders is $ 1,164,361, which is a net increase in contract cost of $7,361.00 above the original contract cost of $1,157,000.00. HVAC - Kimble, Inc. 1. Modify the infrared heating system for the Large Equipment storage area to avoid obstacles and improve area heating control, estimated additional cost of $2,500.00. PENDING Electrical - Knapp Electric \ 1. Add additional circuits and fixtures in original shop area not shown on plans for an estimated additional cost of $4,500.00. PENDING Plumbing - Buchanan, Inc. No change orders to date TOWN ENGINEERS REPORT 3/10/03 ^ I \ I ) Tompkins County Emergency Management Planning Committee The Draft Tompkins County Comprehensive Emergency Management Plan has been completed and distributed to committee members. The Town Engineer has a copy of the draft plan which is available for any Town Board members review. Town of Ithaca Emergency Management and Fire Protection Town staff is in the process of updating the Town emergency response plan. EARTH FILL PERMITS No earth fill permits have been issued to date in 2003. WATER PROJECTS Integrated Water System There has been no activity on the integrated water system in November. The Commission has indicated a willingness to sell water to the City under a contractual relationship and that the Agreement to provide Water Emergency Aid remains in effect. The Town Engineer and Bolton Point staff has been meeting with the Cornell University Utilities department to evaluate* i opportunities for cooperation. J ^ The Town Engineering staff is preparing the Preliminary design for a proposed transmission main and SCLIWC tank on Cornell University Hungerford Hill Road property. This project is being done in conjunction with the design of a South Hill Transmission line extension to provide water to the West Hill and Inlet Valley water service area. West Hill Water System The Contract for replacement of the watermain behind the Biggs complex and the Hospital has been awarded to G. DeVincentis & Son Construction Co., Inc. of Binghamton. The Contractor has stockpiled pipe and has done layout work. Several alternatives for a new water storage tank are being reviewed, including several sites on the EcoVillage property. Site surveys and test borings have been completed and preliminary design is underway for development of an engineering report with recommendations. The engineering report for the project is being completed and will be presented to the Board. Burns Road Water Main Extension The Burns Road water main is now substantially complete except for restoration work to be completed in the spring. Final testing for pressure and bacteria has been completed and found satisfactory and the watermain has been put into service. Water Quality The City of Ithaca and Cornell University have their first quarter 2003 HAA5 results and because of the high levels mj— previous quarters both water supplies are over the 60 ppb level for the running annual average. Paul Tunison, SCLI v ' General Manager, is preparing the notice for Town of Ithaca customers on West Hill and in Forest Home supplied by' ' those sources, and it will be mailed out this week. The notice will be similar to the last one with the addition of langi j Engineering Report 3-10-03 Daniel R. Walker Page 2 3/5/2003 TOWN ENGE^ERS REPORT 3/10/03 Stating that although the running annual average was above the MCL, the current quarterly average is below 60 ppb. We once again had samples analyzed from West Hill and Inlet Valley and those results are 38 ppb and 42 ppb respectively. These results will be included in the notice. SEWER PROJECTS Intermunicipal Sewer System The Intermunicipal sewer Committee has been working on the Draft Agreement for a regional sewage treatment solution. This agreement would allow the Town of Ithaca to Divert flow from the Northeast Area of the Town and from the Village of Cayuga Heights to the lAWWTF, freeing up capacity in the Village Treatment Plant. The agreement will include provisions for the Town of Ithaca to be compensated for use of its capacity diverted from the VCH plant generated by other users. Stearns and Wheler have developed the final Design of the Phosphorus removal project at the Ithaca Area Waste Water Treatment Facility. The Contract Documents have been submitted to DEC in Syracuse for review. West Hill Sewer System The Contract for replacement of the sewer main behind the Biggs complex and the Hospital has been awarded to G. DeVincentis & Son Construction Co., Inc. of Binghamton. The Contractor has been working on the sewer installation from the south end of the Job near Candlewyck Apartments since mid January, and is now working behind the Hospital and Biggs Complex. DEVELOPMENT REVIEW PRI Site work for the PRI Museum of the Earth is continuing with construction of the drive and parking areas, along with building construction. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control measures and is maintaining them. No site related problems have been noted. ECOVILLAGE EcoVillage is nearing completion on the site work and buildings for the Second Residents' Group. Sediment and erosion controls have been maintained adequately during construction. Final site work and landscaping will be completed as the Buildings are finished. COLLEGE CIRCLE College Circle Phase 3 Site construction is continuing during the winter. The Storm Water Management plan for the site is being inspected for compliance by the Engineering Staff. BAKER INSTITUTE The Town Engineering staff has been monitoring drainage work and sediment and erosion control systems at the Baker institute expansion project which is nearing completion. LINDERMAN CREEK PHASE TWO Linderman Creek Phase Two is continuing. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control ^ measures and is maintaining them with frequent inspection and reminders from the Engineering Staff. Engineering Report 3-10-03 Daniel R. Walker Page 3 3/5/2003 I Planning Director's Report for March 10, 2003 Town Board Meeting I [Note: This report covers a two-month period between the January 13'^ and March Town Board meetings.] DEVELOPMENT REVIEW January 7. 2003 Meeting: (cancelled) January 21. 2003 Meeting: Summerhill Apartments Phase II Modifications, Summerhili Lane: The Planning Board granted Preliminary and Final Site Plan Approyal for the proposed modifications to the approyed site plan for Summerhill Apartments Phase II located on Summerhill Lane, Town of Ithaca Tax Parcel No. 62-2-1.127, Multiple Residence District. The proposed modifications include shifting one building and eliminating one garage, adding a new path and modify existing paths, drainage changes, and adding 26 parking spaces along Summerhill Lane. lyar & Janet Jonson, Owners/Applicants; Lawrence P. Fabbroni, Agent. Sketch Plan for Briarwood II Subdivision, Birchwood Drive North and Briarwood Drive: The Planning Board reviewed a Sketch Plan for the proposed 14 Lot subdivision located off of the intersection of Birchwood Drive North and Briarwood Drive, Town of Ithaca Tax Parcel No. 70-10- 3.5, Residence District R-15. The proposal is to extend Birchwood Drive North to the East for 12 residential lots, with the remaining lands reserved for potential future development. Rocco Lucente, f Owner; Lawrence P. Fabbroni, P.E., L.S., Agent. Nomination and Election of Vice Chair for 2003: The Planning Board nominated and elected Eva Hoffmann to continue as Vice Chairperson of the Planning Board for 2003. February 4.2003 Meeting: Sketch Plan for Auble Subdivision and Development, West King Road and Danby Road: The Planning Board reviewed a revised Sketch Plan for the proposed 8-lot subdivision, rezoning request, and associated site plan for the development project located at the comer of West King Road and Danby Road, Town of Ithaca Tax Parcel No.'s 37-1-17.1 and 37-1-18, Multiple Residence and Business Districts "C" and "D". The revised proposal is to subdivide the 15 +/- acre parcel into 5 lots for single-family residences, two lots totaling 4.29 +/- acres for 20 apartment units in four buildings, and reserve the remaining lot along Danby Road for future commercial development. David C. Auble, Owner/Applicant; Gary L. Wood, P.E., Agent. Sketch Plan for Cornell University Alumni Field Relocation, Game Farm Road: The Planning Board reviewed a revised Sketch Plan for the proposed constmction of two lighted and two non- lighted athletic practice fields and one future (Phase II) non-lighted field, a support building, and parking to accommodate 25-30 cars. The fields are proposed to be located off of Game Farm Road south of Cascadilla Creek, Town of Ithaca Tax Parcel No.'s 62-2-3, 62-2-4, 62-2-5, 62-2-6, Residence District R-30. This is a revised location and proposal for the Alumni Fields relocation . project. Comell University, Owner/Applicant; Peter Paradise, Agent. February 18.2003 Meeting: (cancelled) CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS , The following are accomplishments or issues that have been dealt with over the past two months. _ SEOR Reviews for Zoning Board: Five new SEQR reviews for the Zoning Board were done since the January report: (1) variance to maintain the occupancy of a single-family residence with four unrelated individuals (until June 1, 2003), located at 329 Winthrop Drive, Residence District R-15, Minn Htwe, Appellant; (2) special approval and variances to construct a two-family home which does not front on a public road and to allow occupancy by six unrelated individuals, located at 384 Pennsylvania Avenue, Residence District R-9, Orlando lacovelli. Appellant; (3) special approval and height variance to install telecommunications antennae and associated equipment on a NYSEG utility pole on land owned by Cornell University, located at 222 Maple Avenue, Residence District R-30, Nextel Partners, Inc., Appellant; and (4) special approval and height variance to install telecommunications antennae and associated equipment on a Comell University-owned water tank, located at NYS Route 366, Residence District R-30, Southwestern Bell Mobile Systems, Appellant; and (5) approval to enlarge a non-conforming building with the addition of a new second floor space, located at 841 Taughannock Boulevard, Residence District R-15, Jan Gorovitz, Appellant. Codes and Ordinances Committee: The Committee met on January 15*'' and January 24*'', 2003 to continue discussion of the proposed Low Density Residential (LDR) provision differentiating between areas with public sewer available (would have min. lot size of 30,000 square feet) and areas where public sewer is not available (would have min. lot size of three acres). The Committee ^ voted to delete the three-acre provision (and reference to availability of public sewer) in the LDR ^ ^ zone and to accept the January 15, 2003 draft of the Revised Zoning Ordinance as amended and send it to the Town Board for consideration. The Committee met at their regular meeting on February 19, 2003 to discuss work plan priorities for 2003 and beyond, and approved a revised list of work plan priorities (a copy is attached to this report). The next meeting is scheduled for March 19, 2003. Transportation Committee: The Committee met on January 16, 2003 to discuss several aspects of the townwide transportation plan, including the possibility of neighborhood meetings and a residents survey to obtain community input into the plan. The Committee met again on February 24, 2003. Rod Ghearing, Director of TCAT, attended to discuss transit issues in the Town of Ithaca and how the NESTS Transit Study recommendations might affect the Town. The Committee also discussed increased State Police patrolling that would result from a special grant obtained by the State Police. The next Committee meeting is scheduled for Thursday, March 27, 2003, where the Committee will focus on details for the speed and safety enforcement program with the State Police and County Sheriff, Game Farm Road ownership issues, a trail connection from Summerhill Lane to the East Ithaca Recreationway, and sidewalk policies and issues. [Note: It was subsequently learned from the ITCTC that the Town was not successful in obtaining funding from the Quality Communities grant program for our transportation plan.] ITCTC Planning Committee Meeting: The Ithaca-Tompkins County Transportation Council Planning Committee met on February 18, 2003. The Committee recommended the following actions to the Policy Committee: approval of the Unified Planning Work Program for 2003-04, acceptance of the NESTS Transit Study final report, approval of minor adjustments to the ITCTC ' \ Urban Area boundary as identified by the 2000 Census, and approval of purchase of a new travel demand model software program and staff training. It was also reported by officials from NYS i DOT that the 2003-08 TIP Update this year would only include already approved projects because of uncertainties regarding federal and state funding. The next meeting of the Planning Committee is / scheduledfor April 15,2003, Transportation Grant Application - Buttermilk Falls Trail: Fernando De Aragon, Director of the ITCTC assisted the Planning Department in the preparation of an application for a grant for the Buttermilk Falls Trail. This is the multi-use trail on South Hill described in the Town of Ithaca Park, Recreation and Open Space Plan and in the ITCTC Trail/Corridor Study that would connect Buttermilk Falls State Park (and ultimately the Black Diamond Trail) with the South Hill Recreationway. This came through Congressman Hinchey's office as a member request for highway and transit projects with fimding available from TEA 21 Reauthorization. The funding program requires a 20 percent local match, some of which would hopefully be the responsibility of the City of Ithaca as this is intended to be a cooperative trail project. This also relates to the Trail Committee that was to be initiated between the Town and City of Ithaca. Conservation Board: The Board met on January 16^*^ and February 6*'', 2003. Fred Noteboom, Town Highway Superintendent, attended the January 16'^ meeting and addressed questions about the use of salt and other road treatments in the winter, roadside vegetation management, storm water improvements, and a variety of other work done by his department, and invited members of the Conservation Board to visit the new Public Works facility to learn about the department and its work. Jonathan Kanter, Director of Planning attended the February b*'' meeting and discussed possible work plan priorities for 2003. The Board also discussed the Town's Application for Notice of Intent for SPDES General Permit for the Small Municipal Separate Storm Sewer System (MS4) as required by the State DEC. The next meeting of the Conservation Board is scheduled for Thursday, f March 6,2003. Agricultural Conservation Easement: The closing for the acquisition of the Town's first agricultural conservation easement was completed on January 31, 2003. The easement limits the use and development potential of this 40 acre parcel owned by Gary and Lisa Ferguson, protecting it as an agricultural resource. The property at the comer of Sheffield and Mecklenburg Roads contains about 30 acres of active farmland and 10 acres of mixed woods and shmb growth. The Fergusons plan to use the property for a diversified organic farm with flowers, vegetables, finits, and livestock. Municipal Officials Association Planning Coalition: The Planning Coalition, established by the Tompkins County Municipal Officials Association (MOA), met on January 29^^ and February 26'*^, 2003 to discuss the County's Comprehensive Plan. Ed Marx, Commissioner of Planning for Tompkins County, and Joan Jurkowich, Deputy Commissioner of Planning, also attended both meetings. The County will be completing its scoping process for the Plan soon and will begin Plan preparation in the near future. The Planning Coalition also discussed its organization and work plan priorities at these meetings. The next meeting is scheduled for Wednesday, March 26, 2003, where the agenda will primarily focus on inter-municipal transportation issues, such as multi-use trails, the county-wide road classification system and maintenance issues, and the County Freight Study. Capital Projects and Fiscal Planning Committee: The Committee met on Febmary 3, 2003 to continue discussion of the possible sewer extension on East King Road and Coddington Road related to the Southwoods Subdivision. The Committee decided not to pursue the sewer project at , this point because of insufficient funds committed by the developer for their share of the project. Two new highway/public works projects were also discussed, including Caldwell Road improvements and communication system upgrades. These will be discussed further at the next Committee meeting, scheduled for March 13, 2003. : \ 2002 Annual Report: The Planning Department completed its 2002 Annual Report and presented it _ to the Town Board at the February 10^^ meeting. The Annual Report is also scheduled for presentation to the Planning Board at the March 4'*^ meeting. Lake Source Cooling/Data Sharing Group: The Director of Planning and a representative from Benchmark attended the Data Sharing Group meeting on January 15, 2003. Interim data for 2002 was discussed, and it was indicated that the 2002 Annual Report would be ready for review around the end of March or beginning of April. Additional statistical analyses by Cornell and Upstate Freshwater Institute will also be available. In response to a notice from DEC that a sign would be required to delineate the shoreline area of the outfall pipe, the Town Supervisor and Cornell sent a request for a waiver of this requirement to DEC to protect the scenic character of the public park and shoreline. Although interim 2002 data was provided to Benchmark, Benchmark has indicated that they will not be ready to present their report to the Town Board at the March meeting, and we have requested Benchmark to be ready for that presentation at the April 2003 meeting. Stormwater Notice of Intent ('MS4 Phase 2 Regulations!: The Planning, Engineering and Highway Departments have been working together to complete the Notice of Intent that must be submitted to DEC by March 10*^ for the SPDES general permit for storm water discharges from Small Municipal Separate Storm Sewer Systems (MS4's). Economic Development Strateev Committee: The Supervisor and Director of Planning attended the ^ January 23, 2002 meeting of the Economic Development Strategy Coordinating Committee ^ sponsored by Tompkins County Area Development (TCAD). TCAD presented an update on the state of the economy in Tompkins County. There was also discussion regarding resubmission of the application for an Empire Zone in Tompkins County, which was rejected by the State in late 2002. Intermunicioal Sewer Draft EIS: The Planning Department assisted with further review of the traffic analysis in the Draft EIS due to errors in Census population data that was used by the consultant in the original analysis. The Intermunicipal Sewer Committee - Group of 6 decided at their meeting on February 27, 2003 that the consultant should rerun the traffic analysis model using the correct data. Newsletter: The deadline for Spring 2003 Newsletter articles was February 2U\ The schedule for preparation and mailing is as follows: March 21®' final to printer, March 28"^ printed copies to Challenge Industries for processing; April 4"' mailing. ' S TOWN OF ITHACA CODES & ORDINANCES COMMITTEE ^ " / WORK PLAN PRIORITIES FOR 2003 The Codes and Ordinances Committee approved the following as work plan priorities for 2003 and beyond at the February 19,2003 meeting. These have been suggested in priority order, starting with the highest priorities. [Note: Some time will be needed to complete the Zoning Revision project in 2003.] HIGHEST PRIORITY 1) Consider Development of a New Low Density/Transition Zone 2) Revision of Town Environmental Review Law (Local Law No. 5 of 1988) 3) Revision of Local Law No. 10 of 1994 establishing Town Clerk, Building, Engineering, Planning and Other Fees 4) Enactment of Water Resources Protection Ordinance(s) (including provisions for Storm Water Management, Stream Buffers, and possibly Wetlands) NEXT PRIORITY 5) Enactment of Outdoor Lighting Ordinance I 6) Open Burning Law 7) Revision of Subdivision Regulations LOWER PRIORITY In addition, the following issues were identified during the Zoning Revision process for follow-up evaluation or during other Committee discussions. These were determined to have lower priority than the above items. 8) Tree-cutting/Logging/Tree Preservation Regulations 9) Requirements/Guidelines for Sidewalks/Walkways in Developments 10) Parking Lot Landscaping Standards/Guidelines 11) Further Revision of Telecommunications Law (Definition of Telecommunication Facilities) 12) Consider New Educational/Institutional Zone 13) Regulations Regarding Concentrated Animal Feeding Operations (CAFO's) ( Town of Ithaca Planning Department Approved February 19, 2003 TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF FEBRUARY 2003 MONTH YEAR TO DATE PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SINC 7AMILY RESI CES 2003 2002 I 136,000 1 98,000 1 136,000 1 98,000 JWO FAMILY RESIDENCES 2003 2002 0 0 0 0 0 0 0 0 RENOVATIONS 2003 2002 1 8,146 1 19,250 2 36,064 3 45,850 CONVERSIONS OF USE 2003 2002 0 0 1 4,583 0 0 2 34,584 ADDITIONS TO FOOTPRINT 2003 2002 1 15,000 0 0 1 15,000 0 0 MULTIPLE RESIDENCES 2003 2002 0 0 0 0 0 0 0 0 BUSINESS 2003 2002 0 0 1 10,000 1 1,300,000 2 10,700 AGRICULTURAL 2003 2002 0 0 0 0 0 0 0 0 INDUSTRIAL 2003 2002 0 0 0 0 0 0 0 0 1 EDUCATIONAL 2003 2002 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2,800,000 MISCELLANEOUS CONSTRUCTION 2003 2002 0 0 0 0 0 0 0 0 1 Reroof single family 3,500 1 300 2 19,500 4 42,400 TOTAL NUMBER OF PERMITS ISSUED 2003 2002 4 162,646 5 132,133 7 1,506,564 13 3,031,534 TOTAL FEES RECEIVED 2003 2002 4 410 5 260 7 1,780 13 2,865 Date Prepared: March 3. 2003 Dani L. Holford Building/Zoning Department Secretary Febniaiy 2003, Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH -15 1. 296 Enfield Falls Road - bam renovations/rebuild. 2. 411 Summerhill Lane - new 7 unit multiple dwelling - temporaiy. ^ , 3. 109 Summerhill Plaza - new 7 unit multiple dwelling - temporary. | j 4. 107 Hillcrost Drive - remodel basement and level enclosed porch. ^ 5. Danby Road (IC) - modular office building - iinal. .jS J103 Danby Road (Big Al's Hilltop .Quickstop)-existing convenience store. 7. 220 Cypress Court (Linderman Creek Phase 10 - new 8 unit multiple dwelling - temporary. S. 218 Cypress Court (Linderman Creek Phase 10 - new 8 unit multiple dwelling - temporary. 9. 118 Pine Tree Road - existing two-family home. 10. Danby Road (IC Job Hall) - first floor alterations. 11. 10 Chase Lane - new two-story addition. 12. 334 Pine Tree Road (Judd Falls Hair Salon) - new interior entry door. 13. 555 Warren Road (VoPro #22) - 1248 square foot single-family home. 14. 1070 Danby Road (Italian Cany Out) - retail food store/take out - temporary. 15. 272 Hayts Road - foundation repair. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2003 - 26 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2002 - 32 I.NQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - I 1. 100 Christopher Circle - property maintenance - no violation found. From December 2002: 1. 125 Ridgecrest Road - occupancy - no violation found. 2. 246 Renwick Drive - building code - pending. / t I \ From November 2002: 1. 329 Winthrop Drive - occupancy - enforcement defened by ZBA until 6/30/03. From October 2002: 1. 636 Coddington Road - abated. From August 2002: 1. 833 Coddington Road - building code - pending. From December 2000: 1. 172 Calkins Road - property maintenance - (partially abated) - limited timeftame agreed to for complete abatement. From Mav 1995: 1. 1152 Danby Road - zoning and building code - legal action pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2003 - 3 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2002 - 2 TOTAL FIELD VISITS THIS MONTH - 60 Uniform Building Code - 46 Local Law and Zoning Inspections - 7 Fire Safety -4(1 church, I apartment [4 units], 2 senior living facilities) Fire Safety Reinspections -2(1 senior living facility, 1 club) Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections -1 (multiple dwelling) I I ' \ Fcbniaiy 2003, Page 3 TOTAL FIELD VISITS YEAR TO DATE. 2003 - 129 /i^AL FIELD V ISITS YEAR TO DATE, 2002 - 179 UL sign permits THIS MONTH (M&T Bank) - I AL SIGN PERMITS YEAR TO DATE, 2003 - 2 TOTAL SIGN PERMITS YEAR TO DATE, 2002 - I ZONING BOARD OF APPEALS 1 MEETING, 3 CASES, AGENDA ATTACHED Granted Granted Granted TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY. FEBRUARY 24.2003 7:00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, February 24, 2003, in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, NY, COMMENCING AT 7:00 P.M.. on the following matters: APPEAL of Gary and Rita Carlson, Appellants, requesting a variance from the requirements of Article IV, Section 14 of the Town of Ithaca Zoning Ordinance, to be permitted to construct a new single-family residence with a rear yard building setback of 10 + feet (30 foot setback required) at 2 Saunders Road, Town of Ithaca Tax Parcel No. 44.2-2-1, Residence District R-15. Side yard setback of less than the required 15 feet may also be requested. APPEAL of Jan Gorovitz, Appellant, requesting authorization from the Zoning Board of Appeals under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to enlarge a non-conforming building/lot, with the addition of a new second floor space at 841 Taughannock Boulevard, Town of Ithaca Tax Parcel No. 25-2-33, Residence District R-15. Said parcel contains two residential buildings, whereas only one is ' : allowed and a garage located along the highway line, without the required building setbacL APPEAL of Nicholas Van Eck, Appellant, requesting a variance from the requirements of Article IV, Section 14 of the Town of Ithaca Zoning Ordinance, to be permitted to construct additional living space on an existing residence, with said addition being located 10 + feet from the east side lot property line (15 foot setback required) at 205 Roat Street, Town of Ithaca Tax Parcel No. 71-5-2, Residence District R-15. Said Zoning Board of Appeals will at said time, 7:00 p.m., and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S. Frost Director of Building and Zoning 273-1783 Dated: February 12, 2003 Published: February 17, 2003 Regular Meeting of the Ithaca Town Board Monday, March 10, 2003 Human Resources Report for February Personnel Committee: See attached draft minutes from January 15*^ meeting. Employee Handbook was assembled with the revised Personnel Manual and the Safety Manual. The Handbook was handed out to Town Hall staff with meetings to review the manual scheduled for March. The Highway crew will receive theirs once they have moved into the new facility. Safetv Committee: Committee welcomed new member Tim Eighmey. The group discussed the PPE job evaluation form provided by Perma. This form is a tool to use to determine what PPE is required for the work being done. The group discussed the annual PERMA Loss Control Evaluation. The Town received a 100% score on the evaluation with a recommendation to continue enhancing the safety program. Norm Wiley, PERMA, notified me that the Town would be awarded, in May at the annual meeting, the New Member Special Achievement Award. The award is based on accomplishments achieved by the member over a short period of time. The Town in the past few years has decreased the number and severity of the claims and has made progress in the safety program including creating a Safety Manual. Trainina and Development: Municipal training group met to discuss leadership- training programs for the current year. The program being developed would be a case study review with a facilitator who is a top professional in a local organization, e.g.: Peggy Williams, Ithaca College President. Workers' Compensation: There were no new claims filed in February. Personnel - Civil Service: Scott Dean and Matt Lincoln received promotions due to the retirement of Charles Hulbert. I have been working with County Civil Service to update the minimum requirements and forms used for the Motor Equipment Operator and Heavy Equipment Operator positions. Currently they required a detailed accountability of what equipment the individual has used based on hours per day, days per week, weeks per year. We will be looking to relax the requirements since most of our highway employees do not spend everyday doing the same thing all day long like they do in other organizations that have specialized work forces. Submitted By: Judith C. Drake, PHR Human Resources Manager Draft Draft Draft n Town of Ithaca Personnel Committee Meeting January 15,2003 12;30pm Members Present: Supervisor Catherine Valentino; Councilman Bill Lesser; Don Ten Kate, Working Supervisor; Larry Salmi, Heavy Equipment Operator Cindy Vicedomini, Court Clerk Absent: Dani Holford, Senior Typist Support Staff: Judith C. Drake, Human Resources Manager Others Attending: Paul Tunison and Larry Parlett, SCLIWC; Jon Kanter Director of Planning Call to order: 12:35 p.m. Agenda Item #2: Review of minutes of October23. 2002 meeting: Approved as read. Agenda Item #3: Persons to be heard: t None. Agenda Item #4: Review revision of the Bereavement Policv: (attached) Judy Drake explained that when employees were reviewing the Personnel Manual, some expressed confusion about the bereavement leave policy. Judy reworked the wording to make it a little more "user friendly". Cathy Valentino asked if this changes the policy. Judy explained that this only attempts to clarify the policy, it does not change it. Since this is not a change in the policy, and the Commission has reviewed the rewritten policy; there is no need to' send a recommendation to the Town Board. Agenda Item #5: Review Drug and Alcohol Policv: (attached) Judy stated that she has provided John Barney, Town Attorney, with a copy of the revised Drug and Alcohol Policy for his review. He was okay with the way it reads. It was also sent to the employees. There were many questions raised by the employees. Some felt it was very harsh sounding and confusing. One recommendation was to move the violation part up under the Alcohol and Illegal Drugs and have a discussion what happens under the Prescription/Medical part. , Draft Draft Draft The Personnel Committee discussed this policy in great depth, ranging from privacy to safety issues. We don't need to know the medication that is being taken, but we do need to know the "side effects" if it impairs an employee's ability to do their job. Larry Parlett distributed a Physician's Statement form he found on the New York State Department of Motor Vehicles website (attached). The form is used when a person applies for a license and has indicated on the application that they have been or are being treated for a medical condition. Cathy Valentino suggested that if someone is taking an over the counter (OTC) like Sudafed, cough syrup, etc. on a temporary basis, if they are asked to perform a task they shouldn't be doing while taking that medication, they should at that time bring it to their supervisors attention. If they are taking a medication on a more permanent basis, then a more formal process, like having a form completed, should be done. Jon Kanter stated that the whole reporting aspect is very difficult when you combine OTC and prescribed medications, he does not think it is appropriate. He went on to say that an OTC may not give you a warning, but a person may be affected by the medication. The term "impairing" an employee's ability to perform their duties, combined with these to types of drugs is indefinable - you'll either going to get reporting of everything or nothing and it's not going to mean anything. Cathy believes that the OTC and prescribed medications should be separated out (side effects) - without the employee disclosing what they are taking. If an employee is taking a permanent/long term medication that has warnings, it should be reported right away. If it is a short term/OTC medication then the employee need only report it if they are expected to perform a task that the medication "warns" against. It was emphasized throughout the meeting that the policy's intent is to protect the safety of the employee, other employees, the Town and the public. Judy will rework the wording to address the issues brought up and pass it by the Personnel Committee. Judy asked Don Ten Kate and Larry Salmi, since they are under this policy through their CDL's, how it's dealt with. Don does not remember anyone at Highway ever turning anything in. Larry stated that he had a prescription once for an ear infection. His first day back he told Fred that he didn't feel comfortable driving. So Fred had him do other things for that day. It wasn't a problem, as ^ long as he knew about it. Draft Draft Draft ! ) Agenda #6: Review Personnel Manual Status: Judy updated the committee on the status of the Personnel Manual. Bolton Point recently passed the manual. There were a few changes made, most were clarifications through the Commission as to what were only Commission policies and what were Town policy. The Commission updated their Safety Glass policy to match the Town's. Judy also mentioned that she would be talking to Dr. Wood's office regarding our new Health Insurance and the $60.00 allowance for glasses, to determine how that may effect what the Town is currently paying. Agenda #7: Discuss Employee Assistance Proaram: Judy has contacted Family and Children's Services; they do Employee Assistance Program (EAP) services for many employers in the area. This is a lot different then the Community Dispute Resolution Center (CDRC). CDRC does a lot of disputes and they'll come in and meet with you, they also do a little bit of employee assistance — part of it. Judy explained that this program would be open to all employees and their immediate family members for up to 3 visits per year paid by the ernployer. Family and Children's Services offer a wide range of services, grief, marital, financial and anything that is causing you stress at work or at home. They do not have drug counseling, but they would refer you on to somewhere else. Judy stressed that it is totally confidential - not even the employer would know you are going there. This may be a good place to go when you do not believe you need a therapist, maybe you just need to sit down and talk to somebody other than the people around you (spouse, friend, supervisor etc). Larry Parlett pointed out the Family and Children's Services is an arm of the Child and Adult Protective Service. They can use their discretion to report you to these agencies if they believe you are not able/stable to take care of your children. There was some discussion as to whether there is therapist/client confidentiality and what guidelines they would use for reporting. Cathy recommends that this be looked into deeper before we decide to contract with them. Employees who use their services need to know exactly what to expect. This will be brought back to the committee when there are more details. Agenda #8: Discuss the Role of the Personnel Committee! Bill Lesser pointed out that now the Personnel Manual is complete there probably isn t a need to meet on a monthly basis. But should meet periodically in case there are some employee issues. Maybe the committee can meet every other month with the possibility of meeting monthly if needed. The current dates O set for the Personnel Committee meetings will remain just in case they are ^ needed, but plan on meeting every other month. Larry Salmi asked if the time ' Draft Draft Draft could be changed. The committee will now meet 1:30pm - 2:30pm. Judy stressed that It will be very Important to get agenda Items to her In a timely manner so If there Is a need for a meeting there's time for notification. Agenda #9: Others: Don Ten Kate asked for the nightly shift premium to be reviewed for the next budget year (2004). The current premium ($0.60) has been In place for 5 years. Judy will do a comparison. Don Ten Kate explained that It would be very useful to have cell phones In the vehicles for emergency purposes. Cathy suggests maybe this should be sent to the Public Works Committee. Judy said that It has come up In the Safety Committee In regards to the Planning vehicle, which has no communications at all. Cathy recommends maybe this should start in the SAC meeting first. Adjourned: 1:22 p.m. Town of Ithaca • Mictosoll Inteinet Exploier Re Edit View FavorKes lools Help u I i Town of Ithaca, NY a'it ^ Government ^ Services ^ Information ^ Cornmirity ^Contact Network/Record Specialist Report to Town Board April 7, 2003 Feb & Mar Web Site Visitors B Feb n Mar Bit E Home GoVt Services Information Community Pages Website The Proposed Zoning page has been revamped and updated with the lastest changes. The pages have been modified for lower screen resolutions and easier navigability. The search-by-term and indexed copy links are still under construction. Network ¨ New Public Works Facility: Installation of the new network at Highway should be completed within a few weeks. The project was delayed because of network cabling problems, which have now been resolved, and computers that had to be returned to Compaq/HP because they were shipped with the wrong operating system. The Highway Department's new local area network (LAN) consists of a Windows 2000 server providing file and print services for 10 Windows 2000 workstations, a network color printer, plotter, and Xerox machine. Time Warner Cable Road Runner connection provides the high-speed Internet for all users. Additional Items ¨ Sherpa Technologies provided network design and support for the Highway's new network. During the construction and implementation of the Highway's LAN, plans were made for a virtual private network (VPN) to be installed this summer. The VPN will connect the Town Hall network and Highway network via the Internet '^through a secured encrypted tuxuiel. This VPN is being installed in order for staff to share resources and data between facilities as well as remote management and support for these networks. Downloading pictuie http://www.lowa Ihaca.nii.us/_defived/conlaclus,hlfn_cnip_lwc-ilhaca010_hbln.gi(... iSlail] l^lCacheman | ^Inbox-MbosoftOutlook ^Town of llliaca - Mia.. Internet 8:54) 2003 TAX COLLECTION RECEIVER OF TAXES MONTHLY REPORT AS OF FEBRUARY 28,2003 TOTAL NO. OF TAX BILLS ON WARRANT: 5115 TOTAL TOWN WARRANT (LEVY): $ 4,049,790.61 01/21/03 l^'^ PAYMENT: TOWN OF ITHACA SUPERVISOR $2,400,000.00 01/27/03 2''° PAYMENT: TOWN OF ITHACA SUPERVISOR $ 1,000.000.00 01/29/03 FINAL PAYMENT: TOWN OF ITHACA SUPERVISOR $ 649,790.61 TOTAL WARRANT BALANCE DUE: $ 00-00 MISCELLA NEOUS PA YMENTS TO TOWN OF ITHACA SUPERVISOR: 01/31/03 JANUARY INTEREST RECEIVER'S CHECKING ACCOUNT $ 786.27 02/28/03 FEBRUARY PENALTIES (PAID TO SUPERVISOR IN JUNE) $ 1,440.05 03/31/03 MARCH PENALTIES (PAID TO SUPERVISOR IN JUNE) $ 0,000,000.00 04/30/03 APRIL PENALTIES AND $2.00 SERVICE CHARGES (PAID TO SUPERVISOR IN JUNE) $ 0,000,000.00 05/31/03 MAY PENALTIES AND $2.00 SERVICE CHARGES ^ (PAID TO SUPERVISOR IN JUNE) $ 0,000,000.00 OTAL TOMPKINS COUNTY WARRANT: $ 5,413,896.34 02/13/03 1^"^ PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 4,000,000.00 03/03/03 2^° PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 100,000.00 01/01/03 3^^ PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $0,000,000.00 01/01/03 4™ PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 0,000.000.00 01/01/03 5™ PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 0,000,000.00 01/01/03 6™ PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 0,000.000.00 BALANCE DUE TOMPKINS COUNTY WARRANT: $ 1,313,896.34 MISCELLANEOUS PAYMENTS TO TOMPKINS COUNTY BUDGET/FINANCE: OlllSm FEBRUARY INTEREST RECEIVER'S CHECKING ACCOUNT $ 874.41 03/31/03 MARCH INTEREST RECEIVER'S CHECKING ACCOUNT $ 0,000,000.00 04/30/03 APRIL INTEREST RECEIVER'S CHECKING ACCOUNT $ 0,000,000.00 05/31/03 MAY INTEREST RECEIVER'S CHECKING ACCOUNT $ 0,000,000.00 RECEIVER OF TAXES2003 ACCOUNT REGISTERTOTAL WARRANT AS OF 1/1/03$4,049,790.61DEPOSIT JOURNAL #1$63,699.77DEPOSIT JOURNAL # 2$25,597.74DEPOSIT JOURNAL # 3$217,500.74DEPOSIT JOURNAL #4$237,078.71DEPOSIT JOURNAL # 5$118,120.89DEPOSIT JOURNAL # 6$4,056.32DEPOSIT OVER $906.83REFUND BILL # 2684$(182.00)BROWN - CK # 634REFUND BILL #1895$(724.83)AVELLO - CK # 635DEPOSIT JOURNAL#?$153,033.48DEPOSIT JOURNAL #8$159,991.92DEPOSIT JOURNAL # 9$222,681.38DEPOSIT SHORT 40 CENTS - BILL # 2897DEPOSIT JOURNAL #10$208,918.66DEPOSIT JOURNAL #11$537,175.88TOMPKINS TRUST COMPANY BANK CODESDEPOSIT JOURNAL #12$101,280.57DEPOSIT JOURNAL #13$286,791.75DEPOSIT JOURNAL #14$107,669.57PAID TOWN SUPERVISOR$(2,400,000.00) CK # 636 - FIRST PAYMENT OF WARRANTDEPOSIT JOURNAL #15$302,901.94DEPOSIT JOURNAL #16$334,574.25DEPOSIT OVER $3.00 - BILL # 3687REFUND BILL # 3687$(3.00) CK # 637 KENNETH & MARIE CARONDEPOSIT JOURNAL #17$1,818.90DEPOSIT JOURNAL #18$155,700.07DEPOSIT JOURNAL #19$201,340.48DEPOSIT OVER $1.00 - BILL # 1351PAID TOWN SUPERVISOR$(1,000,000.00) CK # 638 - SECOND PAYMENT OF WARRANTDEPOSIT JOURNAL #20$888,366.56DEPOSIT OVER $1627.39 - BILL # 4268 BANK CODESREFUND BILL # 4268 BANK M&T$(1,627.39) CK # 639 - M&T MORTGAGEDEPOSIT JOURNAL #21$343,524.25DEPOSIT JOURNAL #22$634,988.89DEPOSIT OVER $2.00 - BILL # 2277REFUND BILL #2277$(2.00) CK # 640 - ROBERT COFERPAID TOWN SUPERVISOR$(649,790.61) CK # 641 - FINAL PAYMENT OF WARRANTDEPOSIT JOURNAL #23$560.98MCCLURE BILLS-REFUND DUE TO TOWN OF ULYSSESREFUND TO TOWN OF ULYSSES$(157.81) CK # 642 TOWN OF ULYSSES WATER DISTRICTDEPOSIT JOURNAL #24$620,492.53DEPOSIT OVER 20 CENTS - BILL # 4528REMOVED BILL # 1460 1ST INSTALL$(467.07) OWNER PAID FULL PAYMENTDEPOSIT JOURNAL #25$889.65BILL # 1460 FULL PAYMENT33( J ..JcDL. ^-iTOURNAL #26 $DEPOSIT JOURNAL #27 $REUND BILL #157 $RETURN CHECK BILL # 421 $RETURN BANK CHRG BILL # 421 $DEPOSIT JOURNAL #28 $REFUND BILL # 2220 $REFUND BILL# 1289 & 1291 $JANUARY INTEREST TOT $PAID TOWN SUPERVISOR $DEPOSIT JOURNAL #29 $REFUND BILL# 1518 $DEPOSIT JOURNAL #30 $RETURN CHECK BILL # 4826 $RETURN BANK CHRG BILL # 4826 $REDEPOSIT BILL # 4826 $REDEPOSIT REFUND BILL # 4826 $RETURN CHECK BILL # 224 $RETURN BANK CHRG BILL # 224 $DEPOSIT JOURNAL #31 $ELLIS HOLLOW IN LIEU OF TAXES $PD TOMPKINS COUNTY $PD TOWN OF ITHACA $PD ITHACA CITY SCHOOL $RETURN CHECK BILL # 1208 $RETURN BANK CHRG BILL # 1208 $DEPOSIT JOURNAL #32 $PD TOMPKINS COUNTY $PD TOMPKINS COUNTY $RETURN CHECK BILL # 614 $RETURN BANK CHRG BILL # 614 $REDEPOSIT BILL #1208 $DEPOSIT JOURNAL #33 $REDEPOSIT BILL #614 $DEPOSIT JOURNAL #34 $DEPOSIT JOURNAL #35 $REFUND BILL # 235 $DEP # 36 FRANCHISES PD TO TO $FRANCHISES PD TO TO $DEPOSIT JOURNAL #37 $FEBRUARY INTEREST FROM TOT $PAID TOMPKINS COUNTY $696,319.02 DEPOSIT 5 >3 SHORT BILL # 4536484,946.78 DEPOSIT 200.00 OVER - BILL # 157(200.00) CK # 643 - GREENWALD(1,981.29)(10.00)807,052.74 DEPOSIT OVER $292.99 - BILL # 1289 290.00 & Bill # 2220 2.00(2.00) CK # 644 - PARK(290.99) CK # 645 - STANTON786.27 INTEREST TO PAY TO TOWN SUPERVISOR(786.27) INTERNET TRANSFER TO GENERAL FUND121,051.50 DEPOSIT OVER 13.04 - BILL # 1518(13.04) CK # 646 - HOME PROPERTIES15,603.27 DEPOSIT SHORT 2 CENTS(1,242.16)(10.00)1,260.16 REDEPOSIT WAS 3.00 OVER(3.00) CK # 647 - BILL # 4826(1,314.53)(10.00)13,789.6730,903.21(7,269.44) CK# 648 - IN LIEU OF TAXES - ELLIS HOLLOW(1,417.18) CK# 649 - IN LIEU OF TAXES - ELLIS HOLLOW(22,216.59) CK# 650 - IN LIEU OF TAXES - ELLIS HOLLOW(268.96)(10.00)12,813.77(20,427.65) CK# 651 - FIRST INSTALL SERVICE CHARGES(4,000,000.00) CK# 652 - FIRST PAYMENT OF 2003 WARRANT(2,261.85)(10.00)283.9620,050.382,276.8513,164.97 DEPOSIT SHORT 1 CENT - BILL # 87415,665.29 DEPOSIT OVER 141.97(141.37) CK # 653 - SETTLEMENT CORP279,266.34 NO MONEY TO THE TOWN(279,266.34) JUST RECORDING PURPOSES49,608.47874.41(874.41) CK # 654 - FEB INTEREST FROM TOTPage 2} PAID TOMPKINS COUNTY$ {100,000.00) OK # 655 - #2 PAYMENT OF WARRANTTOTAL IN CHECKING ACCOUNT $ 1,491.16 AS OF 3/3/03TOWN OF ITHACARECEIVER OF TAXES2003 SETTLEMENT OF MONEYJanuary 31, 2003TOWN OF ITHACA WARRANTPD TOWN SUP 1ST PAYMENTPD TOWN SUP 2ND PAYMENTPD TOWN SUPER FINAL PAYMENT$ 4.049.790.61 TO BE COLLECTED FOR 2003 TAX YEAR$ (2,400,000.00) CK# 636 1 ST PAYMENT OF WARRANT$ (1,000,000.00) CK# 638 2ND PAYMENT OF WARRANT$ (649J90.61) CK# 641 FINAL PAYMENT OF TOWN WARRANT$ - TOTAL PAID TO TOWN SUPERVISOR 1/29/03PD TOMPKINSPD TOMPKINSPD TOMPKINSPD TOMPKINSPD TOMPKINSPD TOMPKINSCOUNTYCOUNTYCOUNTYCOUNTYCOUNTYCOUNTY1ST PAY2ND PAY3RD PAY4TH PAY5TH PAY6TH PAY$ 4,000,000.00 CK# 652 1 ST PAYMENT OF WARRANT$ 100,000.00 CK# 655 2ND PAYMENT OF WARRANT$ - CK# 000 3RD PAYMENT OF WARRANT$ - CK# 000 4TH PAYMENT OF WARRANT$ - CK# 000 5TH PAYMENT OF WARRANT$ - CK# 000 6TH PAYMENT OF WARRANT$ 4,100,000.00 TOTAL PAID TO TOMPKINS COUNTY AS OF 3/3/03TOMPKINS COUNTY WARRANTTOTAL PD TOMPKINS COUNTYFRANCHISES PAID TO TO2ND INSTALLS TO BE COLLECTEDUNPAID WHITE SHEETS5,413,896.34 TO BE COLLECTED FOR 2003 TAX YEAR(4,100,000.00) TOTAL PAID TO TOMPKINS COUNTY AS OF 6/10/03(279,266.34) NO MONEY TO US-PD TO TOMPKINS COUNTY BUD/FIN(408,550.85) TOMPKINS COUNTY TO COLLECT IN JUNE 2003- TOMPKINS COUNTY TO COLLECT626,079.15 TOTAL LEFT TO PAY TOMPKINS COUNTY AS OF 3/3/033J3 Town Board Meeting 3/10/03 Attachment §10 ^VON NEW YORK STATE Z FINGER LAKES REGION 2221 Taughannock Park Road Tnimansburg, NY 14886 I'Za82=7_Q41_ FAX: 607-387-3399 BimERi\/ILKR\LLSSTATE FV\RK Soctts Dam GonnfoitStalion Potable V\fefteriTTpioManaTb Engineers Report: West King Road Watermain Extension & Water Service to Scotts Dam Comfort Station November 7,2002 Prepared By: Sigiid Popowitch P.E., Senior Park Engineer NYS OPRHP - Finger Lakes Region 2221 Taughannock Park Road Trumansburg, NY 14886 07476^ License # 074764 West King Road Watermain Extension & Water Sen/ice to Scotts Dam Comfort Station Contents; Project Description 1 Connection to Existing System 1 Cross-Connection Control 2 Design Flow and Pressure 3 Turnover Rate 4 Approvals Required 4 Attachments 5 List of Attachments: Attachment A Set of plans - Scotts Dam Comfort Station Water Service Connection Attachment B SEQR Short EAF Attachment C DOH 348 Application for Approval of Plans for Public Water Supply Attachment D DOH 347 Application for Approval of Backflow Prevention Devices Attachment E Catalog sheets for Watts Series 007 Double Check Valve Assembly Attachment F Catalog sheets for Watts Series 223 Super Capacity Water Pressure Regulator Attachment G Clearance Letter from NYS OPRHP Field Service Bureau Attachment H Preliminary review comments from Tompkins County DOH and Bolton Point PROJECT DESCRIPTION The intentions of this project are to provide a reliable source of potable water to the Comfort Station and recreation area in the Scotts Dam area of Buttermilk Falls State Park. The existing system is surface water influenced and therefore not appropriate for-potable-water. Water-is currently, used for flushing toilets.-washina. cleaning and drinking. The proposed use of water is the same. Existing well equipment will be removed, vaults will be filled and the surface area graded and seeded. Adjacent private property, steep slopes and thick vegetation along the road necessitate remaining In the right-of-way (ROW) until reaching the point at which the existing overhead electric runs over the bank to the comfort station. The Town of Ithaca has agreed to share costs in order to install a 6" main along the road, instead of a smaller diameter service. The path of the proposed 6-inch diameter ductile-iron water main will travel along the ROW of the town road for approximately 500 feet. A1.5 inch diameter copper service will run from the water main to a meter pit at the right-of-way. From the meter pit to the facility a 1.5-inch diameter, copper tube size, 200 psi rated polyethylene water line will follow the same path as the overhead electric service for approximately 175 feet to the comfort station. EXISTING SYSTEM & PROPOSED CONNECTION Buttermilk Falls State Park contains several parcels. The parcels at the north end of the park are serviced from the 10" Town of Ithaca Main located off Old Spencer Road. Two backflow prevention devices are located at this^ end of the park; one at the park shop and one at the main entrance. The Heath Department Log #'s are 14- 91 and 98-08, respectively. There is also a residential service connection to one of the park houses. The proposed connection is located on tax parcel 37-1-03, over a half mile from the connections at the north end. The proposed connection will service a festroom and picnic area. The connection point for the new section of water main is indicated on the engineering plans, included with this report. Connection to the existing 6-inch diameter main will be done with the assistance of the water supplier, to avoid interrupting service to adjacent homes and insure proper disinfection. Rgure 2 shows the hydrant at the end of the existing main. The normal operating pressure at this point is 70 psi. The East King Road PRV is locate upstream of the proposed connection point at a USGS elevation of 1100 feet. This PRV reduces the main line pressure from approximately 120 psi to 60 psi. The service connection for the park will be located approximately ten feet before the proposed blow off hydrant on the proposed water main extension. The service will be V/z" type K copper to the service valve and water meter. After the meter the line will be V/z" copper tube size 200 psi polyethylene. A second service valve will be located at the building to facilitate emergency repairs. The use of underground stop and drain V valves will not be allowed. i^-.«■*::'•,w•••. ?■ t . > \'i • > f =ir:-' ■ -•••" i.j v.-•ij" «" - -•• M » r ••••" ' . *- •••^ s-" . ^ . • -».•* -w ■X:; *•' . I ••" .,.i''' .A- Figure 2. View of proposed route along road. Dashed line denotes proposed route of service line. CROSS-CONNECTION CONTROL During periods of low use, or seasonal shut down, this facility may be subject to stagnant water conditions. This could result In aesthetically objectionable water conditions. Based on this determination a cross-connection control device, in the form of a double check valve (DCV), will be installed at the point where the service enters the comfort station building. Locating the DCV In the utility area of the comfort station will allow for ease of maintenance and inspection. The installation of the DCV in the utility area is shown on sheet two of the plans. Access is provided through a -32^bGr^^the~4'-49y-8'-Tjtility^rea—Light=fbr-th1s-area^is^i^vid6diiy=^-wiffdow^an^^ celling fixture. The area is unheated, as the system is drained for the winter months. The pipe chase for plumbing access between the bathrooms tees off of the utility area and has a gravel floor, as shown on the plans. No connections to the service line will be allowed upstream from this DCV. Any lines for drinking fountains, hose bibs, yard hydrants, or other extensions of the facility water system must connect in the comfort station, after the DCV. Plans for alterations or extensions to the system will not be allowed without approval of the Senior Park Engineer and necessary reviews and approvals from the Health Department. DESIGN FLOW AND PRESSURE Peak flow for the building is estimated at 30 GPM, therefore a 1" meter should suffice. This meter will be installed at the ROW of East King Road, in a meter pit. The static pressure at the connection point varies from 40 to 70 psi according to SCLIWC (Bolton Point). The resulting maximum static pressure at the building will be approximately 100 psi; therefore a pressure reducer is required and will be installed. The following table summarizes static pressures under normal operating conditions, before the proposed PRV. This 1.5-inch PRV will be located in the pipe chase of the comfort station. Maximum pressure loss through the meter and double check valve, for the design flow, are estimated to be 7 and 5 psi, respectively. A pressure increase of approximately 60-psi would occur if the East King Road PRV failed. The components of the system are rated to withstand the resulting static pressures. NORMAL OPERATING PRESSURES IN SYSTEM Location Pressure a!Pipe Size Friction Max Dynamic Elevation Pressure at Endpoint connetion Diameter Length Coefficient Row Pressure Loss Difference Static Dynamic static (psi)On)(ft)(GPM)(ft)ipsl)(psI) Connection 70 6 500 130 30 -30 83 83 Service 1.5 15 140 30 0 83 82 Building 1.5 175 150 30 -50 105 99 •NOTE •NOTE: due to potential high pressure at txiilding a pressure reducer vw1l t)e instalied. Pine Die.Pipe Volume Use GPD Turnover Days(la)n'^3 (3alions 6 98.125 734 15(X)0.5 6 98.125 734 375 2.0 Max use Average Day use TURNOVER RATE During"th^p'eTatihg~seas"0"n7"aiTraximumiJa7 water This would result In a Vz day turnover In the water main. On an average day the tumover rate goes to approximately two days. If use is low, or during the off- season the turnover in this section of main will be very low. The hydrant at the end of the main will provide a point to flush, if necessary, as well as providing fire protection for the contact and comfort stations. APPROVALS REQUIRED Clearance from the NYS OPRHP Resource Management Group has been granted. Approval is required from the Town of Ithaca, SCLIWC (Bolton Point), and the Tompkins County Department of Health. ' \ PROJECT ID NUMBER 617.20 SEQR APPENDIX C STATE ENVIRONMENTAL QUALITY REVIEW SHORT ENVIRONMENTAL ASSESSMENT FORM for UNLISTED ACTIONS Only 'ART 1 - PROJECT INFORMATION (To be completed by Applicant or Project Sponsor) APPLICANT/SPONSOR Town of Ithaca 2. PROJECT NAME West King Rd. Water Main Extension and Service 3.PR0JECT LOCATION: Town of Ithaca Municipality Tompkins County 4. PRECISE LOCATION: Street Addess and Road Intersections, Prominent landmarks etc - or provide map The project area is on the south side of West King Road approximately 1000 feet west of Stone Quarry Road and extends approximately 500 feet to the west, 430 feet east of the entrance to the Scotts Dam recreation area at Buttermilk Falls Statft Park. 5. IS PROPOSED ACTION : □ New 1^1 Expansion | | Modification / alteration 6. DESCRIBE PROJECT BRIEFLY: This project consists of installation of approximately 500 linear feet of six inch ductile iron watermain together with valves, hydrant, service and other appurtenances. Installation will be in previousiy disturbed areas. Excavation will vary from four to five feet in depth and approximateiy and be done with backhoe or excavator. AMOUNT OF LAND AFFECTED: Initially <1 acres Ultimately <1 acres i.WILL PROPOSED ACTION COMPLY WITH EXISTING ZONING OR OTHER RESTRICTIONS? Yes □ No If no, describe briefly: 9. WHAT IS PRESENT LAND USE IN VICINITY OF PROJECT? (Ctioose as many as apply.)Residential □ Industrial | |Commercial ^^Agriculture [✓ | Park/ Forest / Open Space {✓jOtt^er (describe) Road side ditch 10. DOES ACTION INVOLVE A PERMIT APPROVAL. OR FUNDING. NOW OR ULTIMATELY FROM ANY OTHER GOVERNMENTAL AGENCY (Federal, State or Local) I |Yes 1^1 No If yes, fist agency name and pennit / approval: 11. DOES ANY ASPECT OF THE ACTION HAVE A CURRENTLY VALID PERMIT OR APPROVAL? l^jYes j I No If yes, list agency name and pennit / approval: RMG clearence from NYSOPRHP 12^^AS A RESULT OF PROPOSED ACTION WILL EXISTING PERMIT/ APPROVAL REQUIRE MODIFICATION? Yes E No I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE -"^Appiic^nt^f i^oh^or Narne Town of Ithaca / Dan Walker, Director of Engineering Date: Signature, If the action Is a Costai Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment ' H 'ART II - IMPACT ASSESSMENT (To be completed by Lead Agency) A. DOES ACTION EXCEED ANY TYPE 1 THRESHOLD IN 6 NYCRR, PART 617.4? If yes, coordinate the review process and use the FtJLL EAF Q Yes [g No B. WILL ACTION RECEIVE COORDINATED REVIEW AS PROVIDED FOR UNLISTED ACTIONS IN 6 NYCRR. PART 617.6? If No. a negative declaration may be superseded by another involved agency. ( I Yes No C. COULD ACTION RESULT IN ANY ADVERSE EFFECTS ASSOCIATED WITH THE FOLLOWING: (Answers may be handwritten, if legible) 01. Existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic pattern, solid waste production or disposal, potential for erosion, drainage or flooding problems? Explain briefly; I No adverse effect is anticipated - erosion control proceedures will be followed during construction and traffic I nflftprriQ will Hp affprtg»d-fniLflnnrnyimafplv 7-1Jlxla\a^duriDn_r.onstrj]rtinn C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources: or community or neighbortiood character? Explain briefly: I No adverse effect Is anticipated. Utility will be underground and installed In previously disturbed areas. C3- Vegetation or fauna, fish, shellfish or vwldlife species, significant habitats, or threatened or endangered species? Explain tmeffy: I No adverse effect is anticipated. A communlt/s existing plans or goals as officially adopted, or a change in use or Intensity of use of land or other rratural resour^s? Explain briefly: No adverse effect is anticipated. C5. Groyrth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly: I No adverse effect Is anticipated. C6. Long term, short term, cumulative, or other effects not identified in G1-C5? Explain briefly: I No adverse effect is anticipated. ^ C7. Ottierkn£a^Jindudin£dTangesjnjjse_of_either^ugr^^ briefiy: No adverse effect is anticipated. D. WILL THE PROJECT HAVE AN IMPACT ON THE ENVIRONMENTAL CHARACTERISTICS THAT CAUSED THE ESTABLISHMENT OF A CRITICAL ENVIRONMENTAL AREA (CEA)? (If ves. explain brieflv:□ Yes □No^-^ ^^ E. IS THERE, OR IS THERE LIKELY TO BE. CONTROVERSY RELATED TO POTEtTTIAL ADVERSE ENVIRONMENTAL IMPACTS? If ves explain: PART MI - DETERMINATION OF SIGNIFICANCE (To be completed by Agency)INSTRUCTIONS: For each adverse effect Identified above, determine whether it Issubstantial, large, important orothenviseslgnificant. Eacheffect should be assessed in connection with its (a) setting (I.e. urban or rural); (b) probability of occurring; (c) duration; (d) irevereibility; (e)geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations containsufficient detail to show that all relevant adverse impacts have been identified and adequately addressed. If question d of part ii was checked V6S. thedeterminatiDnnf<iinnlfir^nrA miicf o\/sli fha nofonfial IKa A □Check this box if you have identified one or more potentially large or EAF and/or prepare a positive declaration.significant adverse Impacts which MAY occur. Then proceed directly to the FULl Check this box if you have determined, based on ttie Information and analysis above and any supporting documentation, that the proposed actior1—1 WILL NOT result In any significant adverse environmental impacts AND provide, on attachments as necessary, the reasons supporting thirdetermination. ■ ) /} Town of Ithaca March 10. 2003 Name of Lead Agency Date WgJkBr Catherine Valentino Supervisor ^ Print or Type Name of Responsible Otticer In Lead Agency Title of Responsible Officer Signature of Responsible Officer in Lead Agency Signature of Preparer (If different from responsible officer)