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Home My WebLink AboutTB Minutes 2002-07-08 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, JULY 8 , 2002 AT 5 : 30 P . M . 215 NORTH TIOGA STREET, ITHACA, NEW YORK 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Board of Representatives 4 . Report of Fire Commissioners 5 . 6 : 00 p . m . — Persons to be Heard 6 , 6 : 30 Public Hearing — Consider Memorandum of Understanding with City of Ithaca for Fire Protection 7 . Consider Approval of Memorandum of Understanding with City of Ithaca for Fire Protection 8 . 6 : 45 p . m . — Sciarabba and Walker — 2001 Independent Auditors' Report 9 . Discussion of Amendment to Municipal Agreement Regarding Intermunicipal Water Supply 1 i 10 . Consider Approval of Changing Membership Guidelines for the Joint Youth Commission 11 . Update on Public Works Facility 12 . Review Engineer' s Report for Trumansburg Road Sewer Extension 13 . Consider Setting a Public Hearing on Trumansburg Road Sewer Extension and a Special Meeting on July 29 , 2002 . 14 . Consider Approval of Budget Modifications for the Transfer and Establishment of Capital Project — Trumansburg Road Sewer Improvement 15 . Consider Approval of Budget Amendment for the Transfer and Establishment of Capital Project — Replacement of Biggs/Hospital Complex Watermain 16 . Discussion of Burns Road Water Line 17 . Accept Resignation of Zoning Board of Appeals Member, David Stotz 18 . Consider Resolution of Appreciation for David Stotz' s Years of Service 19 . Consider Appointment to Zoning Board of Appeals July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 r The issue of selling water to Cayuga County is not moving forward . The other issue needs further discussion by the Bolton Point Board . Supervisor Valentino , Councilwoman Russell , and John Barney discussed the need for a SEOR regarding the proposed changes . There was discussion of an existing Emergency Supply Agreement under which the Town provides water to the City if the City' s water system fails . Under the agreement , the Town will supply water for three weeks with the understanding that the Town will be repaid with water (the amount used will be returned ) by the City . After three weeks , the City must pay for any water they use . Supervisor Valentino and Councilwoman Russell were concerned about the agreement , about how the City would return water if their system has failed . Attorney Barney questioned whether the agreement could lock the Town into providing water indefinitely . Regarding the sale of water to Cayuga County , Supervisor Valentino reported that issue may be on hold . Cayuga County has been given a list of things the group wanted to hear before moving forward and they have not done any of it . Steve Farkas reported to Supervisor Valentino that he felt they were dropping the issue for the moment . AGENDA ITEM NO 10 — Consider Approval of Changing Membership Guidelines for the Joint Youth Commission (Attachment #3 — Letter from Diane Jayne and Proposed Change)) RESOLUTION N0. 2002-098 " APPROVING THE CHANGE IN MEMBERSHIP GUIDELINES FOR MEMBERSHIP ON THE JOINT YOUTH COMISSION WHEREAS , the Town is a member of the Joint Youth Commission which monitors and advises on the expenditures of funds for various youth programs ; and WHEREAS , the current Operating Guidelines provide for a board of representatives of seven members ; and WHEREAS , it has been proposed to increase the number of representatives to nine by adding a representative from the business community and a representative from the education community ; and WHEREAS , the such change appears to be desirable to obtain broader insight into the programs and plans of the Commission ; NOW , THEREFORE , be it RESOLVED , that the Town Board hereby approves the change in the Operating Guidelines of the Joint Youth Commission to expand the Commission to nine l members , with at least four representatives from the Town of Ithaca , three 2 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 representatives from the Village of Lansing ; one representative from the business community, and one member from the education community . MOVED : Councilman Burbank SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn . Motion carried unanimously . AGENDA ITEM NO. 11 — Update on the Public Works Facility Fred Noteboom reported that , to- date , 26 sets of bid specifications have gone out to contractors . There was a pre- bid meeting earlier in the day attended by nine individuals . There will be two addendums (a couple elevations and phone cabling ) to the specifications that will be sent out . Bids are due on July 19 , 2002 . Mr. Noteboom has heard no complaints regarding that deadline . AGENDA ITEM NO . 12 — Review Engineer' s Report on Trumansburg Road Sewer Extension (Attachment #4 — Engineer' s Report) ) Dan Walker presented his engineer' s report regarding the Trumansburg Road Sewer Extension . The extension is part of a bigger, West Hill water and sewer project . The Town is replacing the hospital sewer line . It is an old clay-tile pipe that runs all the way up to the hospital and behind the Biggs Complex . It is a source of a lot of infiltration and inflow . Because the sewer line is a replacement project , it does not require a public hearing . Mr. Walker reported receiving , for a number of years , requests for sewer service to the Kyong parcel and the Grippee property . The Grippee property has two small residential units that are reportedly only semi -occupied due to lack of either sewer service or space for septic systems . Three other parcels would be served in addition to the Kyong and Grippee parcels . All five parcels currently have public water. Mr. Walker proposed adding the extension of the sewer line into the bigger project . Mr. Walker pointed out to the Board that the area is zoned R15 , moderate residential development , which implies that it should be a sewered area because you cannot do on -site sewage disposal on lots this size . Regarding a needs evaluation : there ' s failing septic systems on the Grippee property; there ' s a farmhouse that would be served , there' s approximately 80 acres of undeveloped R15 land . The cost for the 2 , 500 feet is approximately $200 , 000 . The whole sewer project is approximately $500 , 000 . The 3 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 $200 , 000 . would be in addition to that . Mr. Walker projected the actual cost amund $ 135 , 000 , but would rather put a higher price on it because of the public hearing and permissive referendum process . The Board discussed the project as follows : Councilman Burbank — Dan , what is the impetus for doing this now? Merely that we' redoing the other project '' Mr. Walker — The other project . A couple of citizens have been asking about every six months . Councilwoman Grigorov — I wouldn 't , I mean it' s two people , I wouldn 't spend that much for two people . Mr. Walker — No , but there are other parcels being served by it too . Supervisor Valentino — And the potential for some other. The Kyong property would be served . Councilman Burbank — To what extent will this make the undeveloped property more likely to be developed ? Mr. Walker — I don 't think it will add to it because , technically , one parcel actually hassewer service at this point that ' s being charged full benefit assessment . That's the Cornell pmperty . Supervisor Valentino — But the new one would serve Kyong , right? Mr. Walker — Everything would be served o the' west side of the road . Councilman Niederkorn — That's going to be a bonded project ? Mr. Walker — We ' re looking at financing it from surplus funds , actually the sewer project , the sewer budget has significant funds available . Councilwoman Grigorov — Now this didn 't come up in the capital project committee . Councilwoman Russell — Last year. Councilwoman Grigorov — I don 't remember discussing those particular properties . Councilman Klein — Dan , the Trumansburg Road projects that' s currently R15 zoning' 4 July S, 2002 Town Board Meeting Minutes Approved August 12, 2002 Mr. Walker — This is. all R15 . Councilman Klein — Jonathan , any implications or conflicts with our proposed zoning or • comprehensive plan ? Mr. Kanter — I don 't think there are any conflicts with the Comprehensive Plan . Certainly the Kyong property was the subject of much discussion in the days when that proposal was around . It would make that property very attractive for development of some sort . Councilman Klein — But our map that we ' re looking at now, that' s residential isn 't it , along that strip , we haven 't designated any more commercial areas . Mr. Kanter — Yes , in the proposed zoning it stays medium density residential . Councilman Klein — Which would be sewered areas? Supervisor Valentino — Yes , so it is compatible . Councilman Niederkorn — Dan , is that the end of the sewer line on the west side of the road , Hayts Road ? Mr. Walker — Hayts road is where it ends . Across the road is the cemetery . Councilman Niederk:orn — On the east side of the road the sewers go all the way out to Town line? Mr. Walker — The east side of the road , the professional building is served by going down to the hospital property and then the sewers further on on Trumansburg Road run back into the line that goes behind the hospital . There ' s one section of Trumansburg Road remaining that' s residential and that' s basically from Indian Creek Road up to Wolf Lane , that is not currently served by sewer. There was a proposal when the Indian Creek retirement community was being proposed . The Town did not run the sewer in that portion of Trumansburg Road because they thought that the connections would be made as part of the Indian Creek project and then a short extension could be made to serve the remainder of the Town parcels . If you look at the Town map , the Zoning Map we ' re proposing to bring it up , this big parcel here is all owned by the cemetery association , this is the Indian Creek fruit farm , this is Bauer' s , this was the Indian Creek retirement community and their proposal was to run a sewer back and connect up to Evergreen Lane and then down into the system . We extended the sewer out Trumansburg Road and it comes back to this point on Trumansburg • Road . So there 's about another half mile that is not served right now . Mr. Kanter — And the Indian Creek SLUD is proposed to be changed back to agricultural in the revised zoning . 5 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 Mr. Walker — There was a subdivision that' s been approved , which was this parcel here. And I don 't know if he's consolidated that back yet . He ' s got a single family home in there that ' s 0 up for sale , it' s a single family lot . One of the large properties is the Green Heron equestrian center out there . Supervisor Valentino — There is a chance that there will be some modest development . It' s been part of where we thought was a reasonable place for some development , anyhow. I ' m not saying we should have development there . Mr. Walker — I believe the land off of Bundy Road , this large parcel with some access to Bundy Road is owned by one of the Keely' s , I think , and they have sewer access on Bundy Road . This parcel is owned by Cornell and that has access on Trumansburg Road . Power substation . And this is the Kyong parcel . Those are the development areas . Councilwoman Russell — Dan , I think Cali has actually had a very good question . I'm not seeing this particular project in the proposed 2002 Capital Projects List . Mr. Walker — I think we kind of lumped it in with the bigger Trumansburg Road and it 's probably not specifically in that . Councilman Klein — Is there a half million dollar project listed ? Councilwoman Russell — No . There ' s a $300 , 000 , project for the hospital trunk line . Councilwoman Grigorov = We never really talked about it . Well I don 't think we ought to just do things because people call you up . It should be considered along with everything else . Councilwoman Russell — It should be put through the matrix . We set up the whole finning process so that things wouldn 't happen in an ad- hoc way. Councilman Klein — Do you want to revisit that? Supervisor Valentino — It puts us on the horns of a dilemma in some ways becauSD if we approve the other project that really needs to be done , if we come back and revisit this would we have time to put it through the matrix before the meeting on the 29th ? The problem is we can do it at a very effective cost . It' s not just that people called us up . It' s been an outstanding issue for a long time up there and part of that development and it just seeMed an opportunity for us to piggy back it on this other project and be able to save a considerable amount of money . Councilman Niederkorn — We 've been talking about this at the Public Works commitlse for a number of months and perhaps we were remiss in not making sure of it . . . 6 i July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 Supervisor Valentino — That' s a very good point , Tom , because in talking with Al Carvill • about how we finance some of these things , I requested that he start coming to the Public Works Committee Meetings and it does seem to me that as hard as we've been working on the Capital Projects part of it and getting it off the ground and getting it to come together that we have somehow missed a link in our connection with Public Works . It' s not like it's a new thing , and seeing as I sit on both committees I sometimes forget where we've talked about it . It is something that we 've talked about considerably at Public Works and it' s something that would be reasonable to do . We knew that Capital Projects was going to be a learning process for us and we have to sort of get over the humps and bumps of that . And , I know , was talking to some of the staff and saying that actually if we had this capital projects thing working right we wouldn 't be going through the matrix on things that are going to be in the budget next year, 2003 , we should be out there . We should have already figured those out . We should be more into 2004 , 2005 because it ' s long range capital planning . And then if the Capital Planning Committee says , yes , these are really good projects , then it' s up to the Public Works to start figuring out how you put it together. So in the process of getting that committee up and running , we 've just kind of missed a step along the way here that we need to sort out . Councilwoman Grigorov — Well , you can 't just add something on , and this is an add-on . Councilman Klein — Public Works we were just looking at it as a project . And not really thinking at all about that , but it' s not on the capital planning . Councilman Burbank — How much additional cost are we talking were it to be deferred and done as a separate project , or do we know? Mr. Walker — We ' d probably save about 10% , it would be another $ 15 , 000 or $20 , 000 probably if we did it separately . It' s hard to say because the length of sewer that we' re doing is about , this is about 20% of that sewer line and I do think the cost would be around $ 135 , 000 . for the purposes of authorization for the permissive referendum I tend to be a little conservative and making sure we have enough money after we put through the public review process and it can be easily separated from the project . Supervisor Valentino — We won 't have to have a public hearing if we cut it out . Councilman Niederkorn — It makes some sense to me to include it in this project even though a formality of the capital improvements process is not going through . I think , in my opinion , it meets the . . . weIre in a learning curve on the capital improvements and we weren 't talking • much about it last year at this time . In fact , I guess it existed although it' s only been in the last couple of months that I 've really had any awareness that there was a real on- going process . It seems to me that this one could be perhaps the last one that would get through without going through that screen . 7 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 Councilwoman Russell — The Committee actually made formal recommendations last yar- as well , Tom , just the same that we did this year. O Councilman Niederkorn — A formal recommendation on what ? Councilwoman Russell — On the Capital Projects plan . I would feel more comfortablef %we had a meeting and discussed it . Councilman Klein — You have a meeting before the 29t" q Supervisor Valentino — Our problem is the process . The merits of whether it should bedone or not done is what that process needs to evaluate . So could we set the public hearing,coruld we in one meeting make a decision on the merits of the project ? Do we have emugh information about what there is there to make a decision on the merits? We probably harED all the information we ' re going to have . It' s part of the comprehensive plan . Mr. Walker — That area . . . with medium density housing as part of the revised zoning aW the current it is why the sewer is available for those properties . But from that standpointal the Comprehensive Plan you can 't build that kind of housing without public sewer. Now mentally when there ' s undeveloped areas that are large we try to wait for a developer to pat the infrastructure in . If a residential development , 60 lots or so , were to come about fu the Kyong parcel , the $ 100 , 000 cost to run it up to that parcel wouldn 't stop that developrro.. Councilman Klein — I think it's appropriate to send it back — we could still stick to the Se)cial meeting on the 29th , we can still advertise the public hearing . And if we decide to pdit the 29th , we pull it . The larger project , the more critical one is really the hospital project ad tthat we could still proceed with . AGENDA ITEM NO . 13 — Consider Setting a Public Hearing on TrumansburaRcoad Sewer Extension and a Special Meeting on JuIV 29 , 2002 RESOLUTION NO . 2002-99 - ORDER FOR PUBLIC HEARING - IN THE MATTER OFTHE PROVIDING OF A PROPOSED SEWER IMPROVEMENT TO BE KNOWN AS THE 79NIN OF ITHACA 2002 TRUMANSBURG ROAD SEWER SYSTEM IMPROVEMENT PROWT IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK, PURSUANT TO AFMILE 12=C OF THE TOWN LAW. At a Regular Meeting of the Town Board of the Town of Ithaca , Tompkins CounkH. ew York , held at 215 North Tioga Street , in Ithaca , New York , on the 8th day of July, 22 , at 5 : 30 o 'clock P . M . Prevailing Time3 . PRESENT : Supervisor Catherine Valentino 8 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 Councilman David Klein Councilwoman Carolyn Grigorov Councilwoman Mary Russell Councilman Thomas Niederkorn Councilman Will Burbank ABSENT : Councilman William Lesser WHEREAS , a plan , report and map have been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County , New York , relating to the creation and construction , pursuant to Article 12- C of the Town Law of sewer system improvements to be known and identified as the Town of Ithaca 2002 Trumansburg Road Sewer System Improvement , and hereinafter also referred to as "improvement" , to provide such sewer improvement including extensions , to the present Town sewer improvement , such sewer system improvement to be constructed and owned by the Town of Ithaca , and WHEREAS , said plan , report and map have been prepared by Daniel Walker, P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the area of said Town determined to be benefitted by said Town of Ithaca 2002 Trumansburg Road Sewer System Improvement consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca 2002 Trumansburg Road Sewer System Improvement consists of the sewer improvements set forth below, and in the areas of the Town as set forth below , and as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk : Construction and installation 8 inch PVC sewer pipe extending from the end of the existing sewer at the northeast corner of the Fire Station 6 property on Trumansburg Road northerly on the west side of Trumansburg Road a distance of approximately 3000 feet to the intersection of Trumansburg Road and Hayts Road , together with related manholes and appurtenances and installation of laterals to the highway right of way line to serve existing buildings on tax parcels adjacent to Trumansburg Road along the line as so extended . WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the • aforesaid improvement is $200 , 000 . 00 . The proposed method of financing to be employed by said Town of Ithaca consists of expenditure of surplus funds from the Town of Ithaca Sewer System Benefitted Area . 9 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 WHEREAS , it is now desired to call a public hearing for the purpose of consi(enng said plan , report and map and the providing of said Town of Ithaca 2002 TrumansburgRoad Sewer System Improvement , and to hear all persons interested in the subject thereof, alll in accordance with the provisions of Section 209-q of the Town Law ; NOW , THEREFORE , IT IS HEREBY ORDERED , by the Town Board of the Tayn of Ithaca , Tompkins County , New York as follows : Section 1 . A public hearing will be held at 215 North Tioga Street , in said Tom ,. on the 29th day of July , 2002 , at 5 : 45 o'clock P . M . , to consider the aforesaid plan , repot and map and the question of providing of said Town of Ithaca 2002 Trumansburg Road Seaver System Improvement and to hear all persons interested in the subject thereof and concwn, ing the same and to take such action thereon as is required by law. Section 2 . The Town Clerk of the Town of Ithaca , Tompkins County , New Yark, is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal , and also to post a copy thereof on the Town signboard maintained by, the Clerk , not less than ten nor more than twenty days before the day designated for the hearing as aforesaid , all in accordance with the provisions of Section 209-q of the Town Law. Section 3 . This order shall take effect immediately . The question of the adoption of the foregoing order was upon motion of Councilarman Russell , seconded by Councilman Klein , duly put to a vote on a roll call , which resin as follows : Supervisor Valentino Voting Aye Councilwoman Russell Voting Aye Councilman Klein Voting Aye Councilwoman Grigorov Voting Aye Councilman Niederkorn Voting Aye Councilman Burbank Voting Aye The order was thereupon declared duly adopted . A meeting date of Friday , July 26 at 9 : 15 a . m . was set . Agenda Item No 6 - Public Hearing — Consider Memorandum of Understanding a hn City of Ithaca for Fire Protection (Attachment #5 — copy of Memorandum of Understanding ) Supervisor Valentino opened the public hearing at 6 : 30 p . m . 10 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 Proof of posting and publication provided . • Supervisor Valentino reviewed with the Board A Memorandum of Understanding for Fire Protection she had signed with Mayor Alan Cohen , and Fire Commissioner Bob Romanowski . It replaces a Memorandum of Understanding that expired June 30 , 2002 . Supervisor Valentino asked the Board to ratify that agreement . There was no one present for the public hearing and Supervisor Valentino closed the hearing at 6 : 40 p . m . RESOLUTION NO . 2002-100 - RATIFYING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH THE CITY OF ITHACA REGARDING FIRE AND EMERGENCY SERVICE PROTECTION WHEREAS , the Town of Ithaca has been negotiating with the City of Ithaca regarding a new fire contract ; and WHEREAS , the parties have not yet completed the negotiations for the full contract and accordingly would like to continue the arrangements previously in existence for fire protection services and emergency services pending the completion and execution of a new contract ; and WHEREAS , the City has extended such prior arrangements by the execution of a series of Memoranda of Understanding pursuant to which the City provides fire and emergency service protection for a substantial portion of the Town -wide fire protection district ; and WHEREAS , the last memorandum of understanding expired June 30 , 2002 ; and WHEREAS , to assure continued fire protection service and emergency medical service the Town Supervisor has executed a further Memorandum of Understanding with the City pursuant to which the City of Ithaca Fire Department will continue to provide such services until December 31 , 2002 ; and WHEREAS , a copy of the Memorandum so executed has been submitted to this meeting ; and WHEREAS , a the Town Board set a public hearing on said Memorandum for July 8 , • 2002 , at 6 : 30 o 'clock p . m . , Prevailing Time , at the Town Hall , 215 North Tioga Street , in the City of Ithaca , Tompkins County , New York , at which time and place all persons interested in the subject thereof could be heard concerning the same ; and 11 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 WHEREAS , notice of said public hearing was duly published as required by lavv; and WHEREAS , said public hearing was duly held at the place and at the time aforesaid and all persons interested in the subject thereof were heard concerning the same ; and WHEREAS , the Town Board believes it to be in the best interests of the Town of Ithaca to enter into a Memorandum of Understanding , pending completion of the firecontract negotiations ; WHEREAS , the Town Board , at an earlier meeting , has reviewed and approved , with certain alterations , the terms of the code enforcement arrangements ; NOW , THEREFORE , be it RESOLVED , that the Town Board approves the above referenced arrangemertss for provision of fire protection and emergency medical services for a portion of the Town of Ithaca as more fully set forth in said Memorandum , being the portion of the Town not covered by the contract for such services with the Village of Cayuga Heights for a period ending upon the execution of a new full contract for such services or December 31 , 2002 , whichever is earlier; and it is further RESOLVED , that the Town Board hereby ratifies and approves the execution of such Memorandum of Understanding by the Town Supervisor. MOVED : Supervisor Valentino SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman *orov, aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye. Motion carried unanimously . AGENDA ITEM 140 . 7 — Sciarraba & Walker - 2001 Independent Auditors ' Report Jay Engels , Sciarrabba & Walker, appeared before the Board to answer questions ardbriefly review the report with the Board . Mr. Engels reported that Al Carvill and Debbie Kelley continue to do a very good job uah the Town ' s accounting records . The auditors had no adjusting entires for the year. This mould give the Board a "good feeling" that the numbers they' re receiving monthly are accurar Regarding the Town ' s standing for the year: The year went very well . The Town confrues to have strong fund balances . There were increases in both the general and special arenue 12 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 fund balances for the year . The only places there was a deficit was in the Capital Projects , which comment is in Sciarrabba & Walker' s footnote and management letter. Compared with previous year' s and the Town ' s budget , the Town continues to have a very conservative approach . Revenues are right above budget usually , and expenses are usually below. That was the case again this year. That is a good trend to have and Mr. Engels was sure our tax payers appreciated that . As far as the Management letter goes , the big project that is coming up this year and in 2003 is the implementation of GASP 234 which involves valuing the complete infrastructure of the Town of Ithaca . There are still accounting people all over the country trying to hammer out exactly how we are going to do this . There are still a lot of questions to be answered . There were no issues with the Justice Department audit . All their paperwork seems to be in order. That audit went smooth , as usual . In response to questions about GASP and evaluating the infrastructure , Mr. Engels explained that the whole issue is try to put a value on all the assets that the Town of Ithaca owns . That includes roads , bridges , buildings , what- have-you . Try to figure out a useful life for those items and then figure out what should have been appreciated in the past . They' re setting up different cut-off dates for when you have to value certain items , and how you have to value those things . It is a federal requirement ; the Government Accounting Standards Board is the one that set this . There has been a lot of resistance in New York State . They are trying to get more comparability between the different municipalities . Get everybody on the same page as to how they are recording things . Now each municipality is doing it it' s own way. There have been some guidelines , but no real consistency , or no real overall guidelines . Another reason they are implementing it is so that municipalities have a better capital planning tool . So they can plan for the replacement of things . Agenda Item No. 14 - Consider Approval Of Budget Modifications For The Transfer And Establishment Of Capital Protect — Trumansburg Road Sewer Improvement Agenda Item No. 1 .► - Consider Approval Of Budget Amendment For The Transfer And Establishment Of Capital Project — Replacement Of Biggs/Hospital Complex Watermain Both Items Deferred Until The July 29 , 2002 Meeting . Aqenda Item No . 17 - Accept Resignation Of Zoning Board Of Appeals Member, David • Stotz RESOLUTION NO . 2002-101 - ACCEPTANCE OF RESIGNATION OF DAVID STOTZ FROM THE ZOING 130ARD OF APPEALS 13 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 WHEREAS , David Stotz , member of the Zoning Board of Appeals , turned in his Ldter of Resignation to Supervisor Valentino on Wednesday , June 12 , 2002 to be effective that date ; now , therefore , be it RESOLVED , that Town Board of the Town of Ithaca does hereby accept the resignation of David Stotz , from the Zoning Board of Appeals , effective June 12 , 2002 , MOVED : Councilman Niederkorn SECONDED : Councilman Klein VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Afton carried unanimously . Agenda Item No. 18 — Resolution Of Appreciation For David Stotz Years Of Service WHEREAS , David Stotz was appointed to the Board of Appeals of the Town of Iftcca effective September 14 , 1994 , and served on such board until his resignation effective J=e 12 , 2002 ; and WHEREAS , Mr. Stotz served as Chairperson of the Board of Appeals from Januay 1 , 1996 through December 31 , 2000 , when he voluntarily declined reappointment to allowahier Board members to serve as Chair; and WHEREAS , during his nearly eight years of service on the Board of Appeals andhis five years service as Chairperson , Mr. Stotz brought wisdom , diligence , and humor to his position and served the residents of the community with distinction ; and WHEREAS , in performing his duties as a Board of Appeals member and chair, 1k Stotz treated the applicants that came before the Board with respect , diligently and wisd decided the issues that were presented to the Board , and presided as chairperson in a manner that brought dignity and respect to him as well as the Board as a whole ; and WHEREAS , the Town of Ithaca is indebted to Mr. Stotz for his years of exemplaq service as a Board of Appeals Member and Chair and wishes to express its appreciati(Dtco him for his contributions ; NOW , THEREFORE , BE IT RESOLVED that the Town Board of the Town of Ithmal , on behalf of the Town and its citizens , expresses its sincere gratitude to David Stotz fodiS - 14 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 distinguished , articulate , pragmatic and dedicated service to the Town and the residents of our community . • MOVED : Councilwoman Russell SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye . Motion carried unanimously . Agenda Item No. 19 — Consider Appointment To Zoning Board Of Appeals (Attachment #6 — Letter and resume from Andrew Dixon) RESOLUTION NO . 2002-103 — APPOINTMENT TO ZONING BOARD OF APPEALS WHEREAS , a vacancy exists on the Zoning Board of Appeals due to the resignation of David Stotz ; and WHEREAS , an interview committee was created and has interviewed all interested individuals ; now therefore be it F RESOLVED , that the governing Board of the Town of Ithaca hereby appoints Andrew D . Dixon to the Zoning Board of Appeals to fill a term beginning July 9 , 2002 and ending December 31 , 2002 . MOVED : Councilman Niederkorn SECONDED : Councilman Klein VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Agenda Item No . 20 - Consider Authorization To Apply For Transportation Planning Grant Funding (Attro.ichment #7 — Proposed Components of Grant Application Mr. Kanter told the Board that the Transportation Committee discussed the possibility of applying for this grant through the State Department of Transportation and were working with Councilman Niederkorn and Councilman Lesser . They had put together a draft resolution for • the Board to consider along with an outline of the application ' s components . Councilman Niederkorn reported that they were asking for $50 , 000 , $40 , 000 of which would be coming from the State , $ 10 , 000 contributed by the Town . The Town has already 15 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 embarked on the process of developing a transportation plan . The grant is an opporturly to get some outside help and they felt it sensible to apply for the money . If the Town is tcky enough to get funding , it will allow us to do the work at a lower cost to the Town . O The grant has to be submitted by the end of July. It is on a first-come first-served basis. The project has been in existence for awhile and we are not going to be the first ones to subrd an application . There is a likelihood that we won 't get anything . Councilman Niederkore felt there was nothing to be lost by trying . RESOLUTION NO . 2002- 104 - AUTHORIZATION TO APPLY FOR TRANSPORTA]ION PLANNING GRANT WHEREAS , the Town of Ithaca Transportation Committee was established Iytlhe Town Board to , among other duties , prepare a Transportation Plan pursuant to tine recommendation of the 1993 Comprehensive Plan ; and WHEREAS , the Transportation Committee has discussed the possible elementsolf a Transportation Plan ; and WHEREAS , the New York State Department of Transportation has announodktthe availability of funds through a grant program for Technical Assistance in Traffic Enginwriing and Transportation Planning for Localities; and WHEREAS , said grant program is an 80/20 matching reimbursement program (i .. e . , 80 % state funds , 20% local match ) intended to assist the NYS Quality Communities Irihtfive and to advance coordinated land use and transportation planning ; and WHEREAS , eligible activities under the grant program include preparation at tthe transportation plan element of the local comprehensive plan and transportation pimniing elements (e . g . , official map , corridor management plan , traffic calming plan , or financepllan for improvements) , among others ; and WHEREAS , the Transportation Committee recommends pursuing funding assigarnce under this grant program in order to complete at minimum the following componerftoff a transportation plan : review of transportation goals and objectives as stated in the 19393 Comprehensive Plan , resident survey regarding transportation problems and issues, cfficial map update , consultant assistance regarding traffic volumes and capacity anahws at selected intersections and revision of road/transportation planning and design standa*, as well as the possible hiring of a student intern ( or interns) to assist with the preparatimoif a transportation plan ; and WHEREAS , the deadline for filing applications for this grant program is July 31 , E022 ; 16 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 RESOLVED , that Catherine Valentino , as Supervisor of the Town of Ithaca , is hereby authorized to file an application for funds from the New York State Department of • Transportation pursuant to the Technical Assistance in Traffic Engineering and Transportation Planning for Localities program , in an amount not to exceed a total of $40 , 000 in State funds , which requires a local share not to exceed $ 10 , 000 , for a total project cost not to exceed $50 , 000 , and upon approval of said request , to enter into . and execute an agreement with the State for such financial assistance to the Town of Ithaca for the above- reference transportation planning program . MOVED : Councilman Niederkorn SECONDED : Councilman Burbank Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman carried unanimously. AGENDA ITEM NO . 21 - CONSIDER POLICY AND CRITERIA FOR NAMING PARKS AND TRAILS (Attachment #8 - Policy) Mr. Barney describE�d the policy as a guideline the Board could amend . Should the Board ! care to name something falling outside the guidelines , they have that authority , but would need to amend the policy prior to so naming the park or trail . RESOLUTION NO . 2002- 105 - ADOPTING THE TOWN OF ITHACA POLICY ON NAMING TOWN PARKS RESOLVED , that the Town Board of the Town of Ithaca hereby adopts the Town of Ithaca Policy on Naming Parks , a copy of which is annexed to this resolution . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously ,. AGENDA ITEM NO . 22 - Consider Setting Public Hearing Regarding Early Retirement Incentive (Attachment #9 — Memo from Judy Drake ) 17 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 Ms . Drake reported that 2 people were interested in the early- retirement incentive offered by the State this year. If the Town opts to move forward with this they would need to set a public hearing and pass a local law accepting the incentive . 0 Ms . Drake figured the savings for the Town would be approximately $5 , 000 for the year for employee # 1 ; for employee #2 it would be $ 1 , 000 for the year. Supervisor Valentino remarked that the savings would probably be greater than $ 1 , 000 . for employee #2 because the Town would replace him/her at a lower rate of pay . The Town does not know from one year to the next when the State will offer the incentives . Attorney Barney remarked that it is often offered in an election year. RESOLUTION NO . 2002-106 - SETTING A PUBLIC HEARING TO CONSIDER A LOCAL LAW AUTHORIZING AN EARLY RETIREMENT INCENTIVE FOR 2002 RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall , 215 North Tioga Street , Ithaca , New York , on the 12th day of August , 2002 , at 6 : 30 p . m . for the purpose considering a local law establishing an early retirement incentive for employees of the Town for the year 2001 ; and it is further RESOLVED , that at such time and place all persons interested in such local law may be heard concerning the same ; and it is further RESOLVED , that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca , Ithaca , New York , and to post a copy of same on the signboard of the Town of Ithaca , said publication and posting to occur not less than ten days before the day designated above for the public hearing . MOVED : Councilwoman Russell SECONDED Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . AGENDA ITEM NO . 16 = Discussion Of Burns Road Water Line (Attachment #10 — Memo From J . Kanter) Supervisor Valentino reported that Mr. Kanter had provided follow- up information regarding the potential for development that could result from providing water to Burns Road . 18 Town of Ithaca Policy on Naming Town Parks Adopted July 8 , 2002 — Resolution No . 2002- 105 TOWN OF ITHACA POLICY ON NAMING TOWN PARKS Over the years the Town of Ithaca has received title to numerous areas for use as Town parks . In establishing the parks , it does not appear that any consistent rationale has been adopted for the naming of parks . On occasion requests have been made for the naming of a particular park in a particular way , and the Town has found it difficult to address the request due to the lack of an overall policy . The Town believes it would be helpful in the future in discussincl the naming of parks to have a general policy in place as a guide . Accordingly , the following policies and criteria are adopted for the naming of parks in the Town . The name of a Town park shall be drawn from , or based upon : 1 . The geographic location of the park ( e . g . Eastern Heights Park or Salem Park) ; or 2 . The name or names of persons who made significant contributions through service to the Town or general community for a long period of time and in a significant , usually official , role (e . g . Shirley Raffensperger Park — a two-term Town Supervisor and long-term Town Board member) ; 3 . A significant archeological site associated with the park (e . g . Tutelo Park — on or near the site of a Tutelo Native American village) ; or 4 . The name or names of the donor of the land or improvements for the park (e . g . lacovelli Park) ; or 5 . A significant physical feature contained in or located near the park ( e . g . if the Coy Glen Gorge were to become a town park , it could be named Coy Glen Gorge Park) ; or 6 . A significant historical event either associated with the site or of national significance (e . g . a memorial park to those Town of Ithaca residents who died while serving their country in the military service ) . • July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 Mr. Kanter stated that the development numbers he came up with in the analysis probably overstate the actual development potential in light of the topographic and soil constraints on the parcels . With or without a water line the development potential is the same . The water line would really not effect development potential in that area because there is such limited potential remaining on those parcels . Supervisor Valentino brought up discussion of alternative methods the residents could use to take care of the existing problem . She reported asking Mr. Walker to investigate whether other ways residents could improve their situation were comparable to putting in the water line . The answer: they found is that , no it is not , because residents also have failing wells which mean that alternative solutions are not going to solve the problem that there is not enough water available . Councilman Niederk:orn asked what kind of fire protection they rely on . Mr. Walker stated that the closest fire hydrant is up on Coddington Road near the intersection with Burns Road . It is approximately to 1 , 000 feet away from the first residence . With a water line , hydrants could be within 300 feet of the residences , which is what the fire department likes to see . Supervisor Valentino stated that , having looked at all the information , she feels comfortable recommending that the Town extend the water line to the area at a cost of around $ 100 , 000 , which money we have available . There is no good alternative solution for the residents there . The Board discussed the project in relation to the Capital Projects list . Councilwoman Russell stated the Town Board would need to direct the Capital Projects Planning Committee to put this on the project plan for the next year. The Board discussed doing the project in 2002 or 2003 . Supervisor Valentino stated that funds were available to do the project in 2002 . The Board will need to review the Engineer' s Report and set a public hearing on the project . To be done at the July 29 , 2002 Special Meeting . Councilwoman Russell asked if the land was included in a County Ag District ? Mr . reported that all of the parcels that will be served are in Agricultural District #2 , including all of the small residential lots . The Town will have to file an Agricultural Data Statement with the State . Because the project is in an Agricultural District , it becomes a Type I Action . It does mean we have to do a more in -depth environmental review and get the sign -off of State Agriculture and Markets prior to authorization . • Councilman Burbank asked for verification of the safety issues . Dan Walker reported only anecdotal information . Joel Baine addressed the Board , confirming reports of gas in his well . Bill Hilker told the Board he had been involved in a couple of the wells . Regarding Mr. Baine ' s well , Mr. Hilker reported he was the contractor for the house and his well driller 19 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 reported igniting gas in the water line and blowing the cap out of sight . He further reported that his son 's well can produce a 3 to 4 foot flame continually . The whole area is full of gas . Councilman Niederkorn stated he felt the criteria established for evaluating major capital projects are excellent and it is a process the Town should stick with . At the same time , there needs to be an opportunity to kind of overlook some of the conclusions those criteria lead to . It is something that is really important from a social point of view, which we may not be able to measure . It is Councilman Niederkorn ' s hope that the Board would , tonight , include this project in spite of the fact that it does not measure up very well . Other Board members agreed . Councilwoman Grigorov cautioned the Board to be careful in over- ruling the conclusions of the matrix . All Board members were agreeable to moving forward with the project and setting a public hearing for the August meeting . OTHER BUSINESS — Southern Cayuga Lake Intermunicipal Water Commission Budget Amendments (Attachment # 11 — copy of amendments) Supervisor Valentino explained that , because she is the Treasurer for the Commission and because the Town Board is the official entity for Bolton Point , there are two resolution regarding the Southern Cayuga Lake Intermunicipal Water Commission before the Board . The Bolton Point Commission has approved two budget amendments so that they can move forward on : 1 ) the architectural design for the addition and renovation of space at the plant , and 2) computer monitoring system . RESOLUTION NO. 2002407- BUDGET AMENDMENTS FOR SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION RESOLVED , that the governing Town Board of the Town of Ithaca approves the amendments to the Southern Cayuga Lake Intermunicipal Water Commission budget to establish an office space addition capital project and to proceed with phase two of the data and to amend the commission budget to finance phase 2 , all as set forth in the resolutions of the Southern Cayuga Lake Intermunicipal Water Commission submitted to this meeting . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grgorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . 20 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 AGENDA ITEM NO . 23 - Discussion Of Request For Proposals For Commercial Insurance (Attachment # 12 — Memo from Judy Drake) ) • Ms . Drake discussed with the Board changing the practice of doing requests for proposals for commercial insurance from every three years to every four or five years . She is , however, prepared to go ahead with a request for proposals this year. If directed , she will need to start that process by August 1 st. It has been four years since the last request for proposals . Each year the Ithaca Agency , the agency the Town is currently working with , supplies us with quotes from different carriers . The RFP process looks at insurance agencies and what services they will provide . Insurance companies are then selected according to what the agents are authorized to provide . The Town ' s agent does get annual quotes from providers . Supervisor Valentino told the Board of a recent claim resulting from damage done by the City of Ithaca Fire Department . The amount of the claim is $ 3 , 000 . 000 . The Fire Department was "pulling" a hydrant and shut it off too fast . Supervisor Valentino reported that the Town was able to efficiently handle the claim due in part to the relationship we've established with our current providers . Supervisor Valentino has asked Mr . Walker to write a letter to the City Fire Department notifying them that they are not to perform tests on the fire hydrants without being accompanied by Town personnel . Ms . Drake read a letter to the Board from the claimant regarding the insurance company' s not addressing anything other than physical damage and claiming they should be reimbursed for certain inconveniences resulting from the flooding . Further discussion was deferred to executive session . The Board asked Ms . Drake to prepare a resolution for the August 12th meeting setting every five years as the interval for doing requests for proposals with the provision that the Board can request one earlier if needed . Councilman Klein spoke regarding a Risk Retention Fund set up in 1994 now with approximately $74 , 000 . Councilman Klein said he wondered whether it would be in the Town ' s interest to use that pot of money to increase our deductibles further. Supervisor Valentino remarked that the Town has reduced some of their costs by having the Risk Retention Fund . Ms . Drake commented that it helped reduce not just on commercial insurance , but workmen '.s comp . AGENDA ITEM NO . 24 — Approval of Amendment to the Cayuga Vista By-Laws Attorney Barney told the Board that when the Cayuga Vista project was approved , the by- laws of their homeowners association authorized unit owners to borrow from certain banks , trust companies , and insurance companies . They omitted credit unions . They would now • like to be able to borrow from credit unions . The by- laws also have a requirement that any changes in the by- laws have to be approved by the Ithaca Town Board . Attorney Barney saw no legal reason not to approve the change . 21 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 RESOLUTION NO . 2002- 108 - CONSENTING TO THE AMENDMENT OF THE BY- LAWS OF THE CAYUGA VISTA UNIT OWNERS ASSOCIATION WHEREAS , the Cayuga Vista Unit Owners Association has requested the Town to O approve an amendment to the By- Laws of the Association authorizing mortgages on the units to be held by credit unions and other entities in addition to banks and savings and loan associations ; WHEREAS , the Town Board believes such amendment would be in the best interests of the Association members ; and WHEREAS , pursuant to the By- laws of the Association the consent of the Town is required for any amendment of the By- laws ; NOW , THEREFORE , be it RESOLVED , that the Town of Ithaca hereby consents to the amendment of the By- Laws of the Cayuga Vista Unit Owners Association that would permit unit owners to mortgage their units to a state of federally chartered credit union and any other licensed lending institution , in addition to commercial banks , savings and loan associations and other entities to which unit owners are already authorized to give mortgages ; and it is further RESOLVED , that the Town Supervisor and Deputy Town Supervisor be , and either hereby is , authorized to execute any documents reasonably required by the Association to evidence the consent given by these resolutions . Moved : Councilman Niederkorn Seconded : Councilwoman Grigorov Vote : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . The motion was carried unanimously OTHER BUSINESS In Memory of Bret Pitzer Supervisor Valentino reported that she was working with Ms . Pitzer wording the plaque in memory of Bret Pitzer for installation at the East Shore Park . That wording will be : "A young man who had a deep appreciation for the beauty of Cayuga Lake. He is remember for his ability to instill in others a love of the lake and of the spectacular sunsets from this special 22 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 place ". The Pitzer family has bought a bench for the park , Cayuga Landscaping is donating plantings , and a bolder that will have the plaque has also been donated . The Board agreed • that it was not necessary to attribute the wording on the plaque to anybody. Supervisor Valentino stated that she would seek donations to pay for the plaque . Records Management Grants Ms . Hunter reported that the Town had been awarded a $ 14 , 922 . 00 Stare Archives and Records Administration grant for map storage . The Town did not receive funding for an electronic index of Town records . AGENDA ITEM NO . 25 — CONSENT AGENDA TB RESOLUTION A10z 2002- 109(a-g) — CONSENT AGENDA ITEMS. BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items . MOVED : Councilman Burbank SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried unanimously . TB RESOLUTION A106 2002409 (a) — TOWN BOARD MINUTES OF JUNE 109 2002 WHEREAS , the Town Clerk has presented the minutes for the Town Board Meeting held on June 10 , 2002 to the governing Town Board for their review and approval of filing ; NOW , THEREFORE , BE IT RESOLVED , the governing Town Board does hereby approve for filing the minutes for the meeting held June 10 , 2002 as presented at the July 8 , 2002 board meeting . MOVED : Councilman Burbank SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried unanimously . 23 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 TB RESOLUTION NO. 2002- 109 (b) = TOWN OF ITHACA WARRANTS. WHEREAS , the following numbered vouchers have been presented to the Ithaca O Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 5241 through 5364 General Fund Townwide $ 58 , 154 . 78 General Fund Part-Town 259787 . 74 Highway 21 , 638 . 08 Water 1777212 . 43 Sewer 61412 . 62 West Hill 14 , 903 . 88 Hanshaw Road 932 . 50 Maple Avenue 14 , 650 . 00 Risk Retention 104 . 20 Fire Protection Fund 174 , 630 . 13 Lighting Districts 996 . 48 Trust & Agency 61778 . 29 TOTAL $502 , 201 . 13 MOVED : Councilman Burbank SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried unanimously . TB RESOLUTION NO. 2002= 109 (c) — BOLTON POINTS WARRANTS WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment ; and 24 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 WHEREAS , the said vouchers have been audited for payment by the said Town • Board ; now, therefore , be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers . Voucher Numbers : 267 , 327-334 , 336 -392 Operating Fund $ 135 , 288 . 55 1998 SCADA Capital Project 520 .48 TOTAL_ $ 135 , 809 . 03 MOVED : Councilman Burbank SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried unanimously . RESOLUTION N0. .2002409 (d) - BUDGET TRANSFERS, AMENDMENTS AND MODIFICATIONS FOR THE EXTERIOR PAINTING OF THE TOWN HALL WINDOWS WHEREAS : the Town Engineer has received a quote of $7 , 000 . 00 for the exterior window painting on the Town Hall facility, and WHEREAS : a review of current 2002 budgeted appropriations as of May 31 , 2002 has disclosed that certain budgeted revenues and expenditures require a transfer, amendment or modification to provide the necessary and needed funds to meet this maintenance expense , and WHEREAS : these findings are detailed for this Governing Board 's review, discussion and approval , and therefore be it TOWN OF ITHACA Budget Transfers 25 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 BUDGET JOURNAL GENERAL TOWNWIDE FUND O ACCOUNT DESCRIPTION AMOUNT FROM ( DEBIT) A1620 . 410 ELECTRIC & GAS 17000 . 00 A1620 . 411 MECHANICAL MAINTENANCE & REPAIRS 37000. 00 A7550 . 400 CELEBRATIONS 400 .00 TOTAL UNEXPENDED 49400.00 FROM ( DEBIT) A2189 ENGINEERING FEES 19177. 26 A2701 REFUND OF PRIOR YEARS EXPENSES 1 , 422 . 74 TOTAL EARNED BUT UNBUDGETED REVENUE 27600.00 TO ( CREDIT) BUILDINGS - TOWN HALL Al 620 . 246 TOWN HALL EXTERIOR BLDG . WORK 71000 . 00 TOTAL APPROPRIATION 73000.00 RESOLVED : that this Governing Town Board , approves , authorizes and directs the Town Supervisor and Town Budget Officer to record these budget transfers , amendments and modifications including any and all other changes deemed appropriated and necessary. 26 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 MOVED : Councilman Burbank SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried unanimously . RESOLUTION NO. 2002 409 (e) — NOTICE OF COMPLETION AND AUTHORIZATION TO CLOSE CAPITAL PROJECT — MAPLE AVENUE RECONSTRUCTION WHEREAS : the Town Highway Superintendent is advising this Governing Board that the reconstruction of Maple Avenue is complete , and WHEREAS : the Town Highway Superintendent has also authorized the Town Budget Officer to release any and all contractor retainages , and therefore be it RESOLVED : after discussion with the Highway Superintendent this Governing Board declares said project complete , and therefore be it further RESOLVED : that this Board authorizes and directs the Town Budget Officer to close the accounting and financial records of this capital project by recording any and all appropriate transactions . MOVED : Councilman Burbank SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion Carried unanimously . RESOLUTION NO. .2002 409 (f) - APPROVE ATTENDANCE AT NYS ASSOCIATION OF MAGISTRATES COURT CLERKS ANNUAL MEETING WHEREAS , the NYS Association of Magistrates Court Clerks Annual Meeting will be held September 29 , 2002 through October 2 , 2002 in Alexandria Bay , New York ; and • WHEREAS , the attendance at Annual Association Meetings by various Town Officials , Department Heads and employees will benefit the Town of Ithaca by providing additional schooling for these said individuals ; now therefore be it 27 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 RESOLVED , that the Town Board hereby approves the attendance of the following individuals at the NYS Association of Magistrates Court Clerks Annual Meeting to be held in Alexandria Bay on September 29 – October 2 , 2002 ; and be it further RESOLVED , that the Town Board also approves the payment for overnight lodging ; the registration fees ; meals and travel on the cooperative municipal bus for each individual attending said Training School and Annual Meeting , Attendee : Cindy Wasleff , Court Clerk MOVED : Councilman Burbank SECONDED : Supervisor Valentino VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . RESOLUTION NO. 2002409(8) – Sale of Surplus Items WHEREAS , a municipal auction is held every year at the Lansing Town Barns ; and WHEREAS , The Highway Department will put the following in the auction in September: 1990 Mack 10-wheeler truck with box and snow plow (#3) , 1994 Ford Areostar Van (#27) , 1996 Ford F150 pickup (# 16) , 1994 Jeep Cherokee (#29) , 1989 Leaf Vacuum (#45 ) , Leaf Vacuum (#44) , 1982 John Deere 650 Tractor and attachments (#42) , 1987 John Deere 935 Tractor with attachments (#41 ) , backpack leaf blower, push mower, and miscellaneous office supplies ( see attached sheets) ; now therefore be it ; RESOLVED , that 1990 Mack 10-wheeler truck with box and snow plow (#3) , 1996 Ford F150 pickup (# 16) , 1989 Leaf Vacuum ( #45) , Leaf Vacuum (#44) , 1982 John Deere 650 Tractor and attachments (#42 ) , 1987 John Deere 935 Tractor with attachments (#41 ) , backpack leaf blower, and push mower be placed in the auction with the money from the sale going into the Cash Reserve—Highway Equipment ( DB230) account ; and further, RESOLVED , that 1994 Jeep Cherokee (#29) , 1994 Ford Areostar Van (#27) , and miscellaneous office supplies ( see attached sheets) be placed in the auction with the money from the sale going into Sale of Equipment (A2665) account ; and further, MOVED : Councilman Burbank SECONDED : Supervisor Valentino 28 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion • Carried unanimously . AGENDA ITEM NO. 26 — Report Of Town Committees Codes and Ordinance Committee Councilman Burbank commended the Planning Department on their presentation of the proposed zoning ordinance . He followed up on his recommendation that the Town prepare a video presentation by contacting Jim Blizzard , the individual who does video for the County. Mr. Blizzard would be happy to produce a short program that could be aired for free on the government access channel . It would require a commitment of time from committee members and staff and should include several people in the presentation . The Codes and Ordinance Committee will talk about the project at their upcoming meeting and set a date to meet . Lake Source Cooling Data Sharing Councilwoman Russell reported that she had spoken with Jim Adams . Cornell is apparently confused regarding what the consultant wants . She is trying to set up a meeting with Cornell 1 and the consultant for discussion of the issue . Councilwoman Grigorov asked if the consultant could be given access to all the data without it being made completely public . She imagines that may be what Cornell does not like , and the board discussed public access to the data . Councilman Klein stated that in the interest of the community , they should have nothing to hide . Councilwoman Grigorov cautioned that people could use thE► data to mislead . This should be discussed at the proposed meeting . Councilman Klein stated that the consultant should get the same data the Freshwater Institute gets . Special District Benefit Assessment Committee Supervisor Valentino reported that Al Carvill was pulling together information regarding the Benefit Assessment Districts . It is looking as though the Town will not need to make any changes in the water or sewer benefit charges . The Town has been talking with State Audit and Control about the possibility of borrowing • money from the Town ' s unappropriated sewer fund balance , which is extremely healthy , over 3 million dollars . Supervisor Valentino would like to borrow money from the sewer fund to finance some water projects . Per Audit and Control , the Town can borrow from the sewer fund for the projects . It will be paid back , with interest , to the sewer fund . 29 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 AGENDA ITEM NO . 27 - Report Of Town Officials (Attachment # 13 - Reports) Highway Superintendent O Mr. Noteboom added Winthrop Drive to his list of projects for July . 30 July 8, 2002 Town Board Meeting Minutes Approved August 12, 2002 AGENDA ITEM NO . 20 — Consider Executive Session On motion by Supervisor Valentino , seconded by Councilwoman Grigorov , the Board went into executive session for discussion of Purchase of Development Rights , Discussion of Negotiations Concerning the SJS Sewer Fund Irregularities , and Discussion of Potential Litigation on the Waiver Main Problem at 8 : 35 p . m . On motion by Councilwoman Russell , seconded by Councilwoman Grigorov , the Board returned to regular session at 9 : 23 p . m . RESOLUTION NO . 2002-110 — AUTHORIZE TOWN SUPERVISOR TO WITHHOLD PAYMENT DUE THE CITY OF ITHACA RESOLVED that the Town Supervisor be authorized to withhold the second quarterly payment due the City of Ithaca as the Town ' s contribution to the SJS operation funds and be further authorized to send a letter to the City explaining the reasons for withholding the funds . MOVED : Councilman Burbank SECONDED : Councilman Klein VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Burbank , aye ; Councilman Niederkorn ; aye . Motion carried unanimously . ADJOURNMENT On motion by Councilman Burbank , seconded by Councilman Klein , the meeting was adjourned at 9 : 28 p . m . Respectfully submitted , u o.. Tee-Ann Hunter Town Clerk Special Meeting - Monday, July 29, 2002 at 5:30 p. m. Next Regular Meeting — Monday, August 12, 2002 at 5:30 p. m. 31 July 8, 2002 .Town Board Meeting Minutes Approved August 12, 2002 32 TOWN of ITHACA TOWN BOARD SIGWIN SHEET DATE : Monday , July 08 , 2002 (PLEASEPRrNT To ENSURE ACCURACY IN OFFICIAL MINUTES PLEASE PRINT NAME PLEASE PRINTADDRE55 / AFFILIATION All��f �✓� 4 � � s � U u �o S SC i urQ,b6a c7 �/Q�' �o. e-Lz 12&e ex, 13 a //.74/1 lie ` 4 °c cd 7 7 If) 6 v(, Lu C ] /Sfry �" B �'�K- S Re OF I Tai TOWN OF ITHACA 215 N . Tioga Street, ITHACA , N . Y . 14850 TOWN CLERK 273 - 1721 HIGHWAY 273- 1656 PARKS 273-8035 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273- 1704 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice ha:3 been duly published in the official newspaper, Ithaca Journal. Location of Sign Board Used for Posting : Town Clerk's Office 215 North Tioga Street Ithaca , New York 14850 LEGAL ADVE= RTISEMENT: NOTICE OF PUBLIC HEARING MEMORANDUM OF UNDERSTANDING WITH THE CITY OF ITHACA FOR FIRE PROTECTION Date of Posting : Monday , June 214 , 2002 Date of Publication : Tuesday , July 2 , 2002 STATE OF NEW YORK) COUNTY OF TOMPKINS) SS : TOWN OF ITHACA) Tee- Ann Hunter, Town Clerk Town of Ithaca ,y Sworn to and subscribed before me this day of ,r�c'�/ 2002 v 7 LORI L. OUIGLEY Notary Public, State of New York No. 01 OU6012333 Ouaiified in Tompkins County Commission Expires August 20, 20U°� i li y . NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Town Board of the Town of Ithaca will hold a ppublic hearing r arding a Memorgndum o1 Under- standingg with the ,City . of Ithaca ?or fire protection on atty285 2002 - at rth TiogaOStreet, Ithaca, New York. At that time the Town 'Board will hear any. persons interested in said memorandum . Individuals .. with visual or , hearing impairments or other spe1cialL needs will be rl!l�VI�Pl1 WIIn (t[UC+l1f1fP !1C necessa i Persons esir non request. must make o request soothe town clerk not less than 48 hours prior to the time of the ppublic hearin lee-Ann Hunte Town Clerk July 2, 2002 i I 7�5T&) j dog ATTACHMENT # 1 boo XAC41 ' .��j� T/�al y c .tgTif� CG; cyviy /4'v�' Ts4tr s �S.E � i�✓cr L-D:.d ��Lp� �ll s<,ti� 2��:i� �a�•d�:,�2s ,�a;� s�ra� �.�.Q S�.ucri; � . T.�is �'.�v.�� r s :s.�jn.�.ea Tom' 000"z //'it �/LJ�CLI� ' 4�i['• :55/wzsnov 71710$1 /.5 '04ASG? //j OZ /* /W C:c.eS s S544C A/ <Z' OoO Z�' 3 CA A,IeZ. ST.g�I t o .rJ /�i¢C�!/G`f�i � Ct3AC.�/��c'L s�'i%2!G1<�,c�..j � ,�,,') .�G% c�.� l�°l►° ��J,�:G',�iTIC.C� . 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ATTACHMENT # 2 .Agenda 1 Sections of the current Agreement of Municipal Cooperation that would be affected by the March 29, 2002 draft amendment to the agreement 1 . Creation of Commission. There is hereby created an executive body to be known as the " Southern Cayuga Lake Intermunicipal Water Commission" (hereinafter referred to as the "Commission") . Said Commission shall consist of ten members . Each party hereto shall appoint two members to the Commission. Of the members so appointed, at least one member from each of the parties shall be from the governing body of the appointing party. The members of the Commission shall serve at the pleasure of the appointing party. The Commission shall elect its own chairman, vice chairman, secretary and treasurer, provided, however, that the treasurer must be a fiscal officer of one of the municipalities that is a party to this agreement. A quorum shall consist of a majority of the appointed members of the Commission. Except as otherwise provided herein, by law, or by regulation of the Commission, the votes of a majority of the members present at any meeting shall be necessary for any affirmative action of the Commission. The Commission, insofar as is permitted by law, shall have the following powers and duties : 16 . Additional Parties Hereto . The parties hereto are aware of the desire of the City of Ithaca to provide for an alternate source of water and of the possible interest of the City of Ithaca to become a part of Project I and Project II. Should the City of Ithaca evidence in a formal manner interest in becoming a party to this agreement, the parties hereto agree to consider such interest and to include the City of Ithaca as a party to this agreement upon the agreement of the City of Ithaca to share its proper cost of construction, land acquisition, rights of way, engineering and legal expenses, debt service, and operation and maintenance and other costs of the projects to be constructed in accordance herewith . Such addition of the City of Ithaca to this agreement may be evidence by the execution of a supplemental agreement modifying such provisions of this agreement as may be necessary to reflect the participation of said City. Nothing herein is intended to exclude any other municipality from becoming a participant in the water supply system . 17 . Future Water Districts in Dryden and Lansing Town. The parties agree that should new water districts be formed within the Municipal boundaries of Dryden and Lansing Town, and should such new district elect, water may be supplied to such districts from or through Projects 1 and II provided, however, that said districts by supplement to this agreement agree to pay their proportionate share of the costs of operation and maintenance and principal and interest in the manner set forth in this agreement . The amount of such payments shall be agreed to by all parties to this agreement prior to the execution of such supplemental agreement. 5 AMENDMENT TO AMENDED, SUPPLEMENTAL, RESTATED, AND CONSOLIDATED AGREEMENT OF MUNICIPAL COOPERATION FOR CONSTRUCTION, FINANCING AND OPERATION OF AN INTER-MUNICIPAL WATER SUPPLY AND TRANSMISSION SYSTEM THIS AGREEMENT of municipal cooperation is made as of this day of , 2002, between the TOWN BOARD OF THE TOWN OF DRYDEN, Tompkins County, New York, on its own behalf and on behalf of the water districts located within the Town of Dryden and set forth on Schedule A hereto (hereinafter referred to as "Dryden " ), the TOWN BOARD OF THE TOWN OF ITT ACA, Tompkins County, New York, on its own behalf and on behalf of the Townwide water benefitted area of the Town of Ithaca (hereinafter referred to as "Ithaca"), the TOWN BOARD OF THE TOWN OF LANSING, Tompkins County, New York, on its own behalf and on behalf of the water districts located within the Town of Lansing and set forth on Schedule A hereto (hereinafter ref erred to as "Lansing Town" ), the VILLAGE OF LANSING, Tompkins County, New York (hereinafter referred to as "Lansing Village" ), and the VILLAGE OF CAYUGA HEIGHTS, Tompkins County, New York (hereinafter referred to as " Cayuga Heights " ), all of the parties hereto sometimes collectively or individually referred to hereinafter "Municipalities" or "Municipality" . WITNESSETH : WHEREAS , Dryden (then acting on its own behalf and on behalf of Dryden Water District 1 ), Ithaca, Lansing Town (then acting on its own behalf and on behalf of McKinney's Water District), Lansing Village and Cayuga Heights executed an Amended, Supplemental, Restated and Consolidated Agreement of Municipal Cooperation for Construction, Financing and Operation of an' Inter-Municipal Water Supply and Transmission System as of June 5 , 1979; and WHEREAS, said agreement has been amended and supplemented on several occasions since its execution (the original agreement, the amended and restated agreement, and all amendments thereto hereinafter being collectively referred to as the " Intermunicipal Agreement ") ; and WHEREAS, it has been brought to the attention of the Municipalities that certain provisions of the Intermunicipal Agreement pertaining to voting by the governing body need to be amended to conform to current New York law; and WHEREAS , the Municipalities and the Southern Cayuga Lake Intermunicipal Water Commission as created by the Intermunicipal Agreement (hereinafter referred to as the "Commission") have been approached by the Cayuga County Water and Sewer Authority (hereinafter "Cayuga Authority") requesting that the Commission consider providing Cayuga Authority with a supply of water from the Bolton Point Municipal Water System (hereinafter `BPMWS "), and WHEREAS , the Municipalities and the Commission are in concurrence with the New York State Department of Health ' s support of the concept of regionalization of water supplies, and j Amendment to Intermunicipal Agreement 2002; wp80: Hal; JCB scliwc, March 29, 2002 9: 15PAII i WHEREAS , the Municipalities and the Commission agree that a plentiful and high quality water supply is essential to the health of the general public, and WHEREAS , the Bolton Point water treatment plant operated by the Commission has a New York State Department of Health approved water treatment capacity of 6, 750, 000 gallons per day and pumping and 'transmission capacity equal to or greater than said treatment capacity, and WHEREAS , the BPMWS has a current annual average daily demand for water of 2 , 500, 000 gallons, and WHEREAS , the Commission is willing to share a portion of this current excess capacity with Cayuga Authority; subject to certain terms and conditions more fully set forth below; and i WHEREAS , the Commission realizes that efficiencies in pumping, treatment, and transmission can be increased by producing water at rates closer to system capacity and that increases in efficiency can help stabilize rates to customers of the Municipalities, and WHEREAS , the Intermunicipal Agreement currently contemplates water being provided from p g the BPMWS only to customers within the Municipalities; and WHEREAS , the Municipalities and the Commission have determined that the Intermunicipal Agreement should be amended to permit sales of water to Cayuga Authority; and WHEREAS , the Municipalities, pursuant to the authority contained in Article 5G of the General Municipal Law of the State of New York and in Title 1 -A of the Local Finance Law and pursuant to the authority granted generally to municipalities and water districts, wish to authorize the ability to provide , a total of gallons per day of public water service to Cayuga Authority until the water supply demand on the Commission' s facilities reaches 75% of maximum capacity; and WHEREAS , it is the intention of the Municipalities and the Commission that Lansing Town contract for and oversee the construction of any water system improvements required to serve customers of Cayuga Authority; and WHEREAS , it is the intention of the Municipalities and the Commission that any completed and accepted public water system improvements within Lansing Town boundary serving Cayuga Authority be operated and maintained by the Commission in accordance with the standards and requirements ofthe Commission, the Intermunicipal Agreement and/or any other agreements between the Commission and Lansing Town; and WHEREAS , it is the intention of the Municipalities and the Commission that any completed and accepted public water system improvements serving Cayuga Authority be operated and maintained by Cayuga Authority or its governmental customers in accordance with the standards and requirements applicable to Lansing Town and other Municipalities pursuant to the Intermunicipal Agreement, and ill rules and regulations of the Commission; and 2 Amendment to Intermunicipal Agreement 2002; wp80; Hal; JCB scliwc, Maich 29, 2002 9: 15PM WHEREAS , the Municipalities wish to amend the Intermunicipal Agreement to reflect the foregoing circumstances and to set forth the terms and provisions of their agreement concerning authorization of the ability to provide public water service to Cayuga Authority; and WHEREAS , since the execution of the Amended Agreement in 1979 there have been formed a number of water districts in the Towns of Dryden and Lansing; and WHEREAS , the Intermunicipal Agreement as executed as of June 5 , 1979, provided in paragraph 17 that additional water districts may become parties to the agreement and may have water supplied to them upon execution of a supplemental agreement including said water districts; and WHEREAS, the parties wish to fulfil the requirements of such paragraph 17 and ratify the authorization to provide water to such water districts; and WHEREAS, Dryden and Lansing Town wish to incorporate said districts into the service area of the water treatment plant and transmission facilities that are governed by the Commission; and WHEREAS, the parties wish to make for a more simplified manner by which future water districts in Dryden and Lansing Town may be included with the service area and made subject to the requirements and obligations that accompany inclusion in said service area; and WHEREAS , there are in existence certain arrangements with the City of Ithaca, and in the past emergency water has been provided to the City; and WHEREAS , the parties wish to confirm these arrangements and to clarify the authorization to provide emergency water supplies to the City; NOW, THEREFORE, in consideration of the premises, the parties agree as follows : 1 . Section 1 of the Intermunicipal Agreement entitled "Creation of Commission" is amended by deleting the sixth sentence of the opening paragraph of such section and inserting instead the following : "Except as otherwise provided herein, by law, or by regulation of the Commission, the votes of a majority of the entire membership of the Commission shall be necessary for any affirmative action of the Commission. " 2 . A new section, to be numbered 18A is added to the Intermunicipal Agreement reading as follows : " 18A. Provision of Water to Cayuga County Water and Sewer Authority . Notwithstanding any other provision of this agreement, in so far as is permitted by law, the Commission may provide up to a maximum of gallons per day of water to Lansing Town for Lansing Town to transmit to the Cayu;;a County Water and Sewer Authority to supply water to parts of Cayuga 3 Amendment to Intermunicipal Agreement 2002; wp80; Hal; JCB scliwc, Nfarch 29, 2002 9: 1 SPM Colunty upon terms and conditions satisfactory to Lansing Town and the Commission, whlich terms, at a minimum, include the following : A . The member Municipalities will retain all rights provided by the Intermunicipal Agreement including the right to further amend and supplement the Intermunicipal Agreement . A possible future amendment or supplement to the Intermunicipal Agreement could increase or decrease the total flow allowable gallons per day to be transmitted to Cayuga Authority . A decrease may become necessary in the event that the ability of the Commission to provide the amounts becomes questionable . B . Except as expressly modified by this section of the Intermuncipal Agreement, each of the terms and provisions of the Intermunicipal Agreement will apply to the sale of the additional water to Lansing Town and to the relationship among the Municipalities in connection with same . Except as expressly amended by the terms and provisions of this section, all other terms of the Intermunicipal Agreement will remain in full I force and effect and will be binding upon the parties hereto in accordance with the terms thereof. C . The maximum amount of daily gallons the Commission will provide for transmission to Cayuga Authority will not exceed the amount set forth above without the consent of all of the member Municipalities . i D . Provision of the water to Cayuga Authority shall be subject to Lansing Town and Cayuga Authority entering into an agreement mutually satisfactory to each of them and to the Commission prior to any water service being provided to Cayuga Authority. Such agreement must be approved by i a majority vote of the Commissioners . i E . Lansing Town will be responsible for the quality of the water j from the point it enters the Lansing distribution system to the point at which it enters the Cayuga Authority distribution system except to the extent I Lansing Town has contracted with the Commission to maintain its system and the failure of quality of the water is as a result of the Commission' s negligence j or wrongful willful act . F . Cayuga Authority will be responsible for the quality of the water once it enters the distribution system of the Cayuga Authority or any entity authorized by Cayuga Authority to receive same, and for its quality throughout the distribution system once it leaves the Lansing Town system. G. Cayuga Authority and any entitity distributing water for Cayuga Authority will operate their water systems in accordance with all United i 4 Amendment to Intermunicipal Agreement 2002; wp80; Hal; JCB scliwc, March 29, 2002 9: 15PM States Environmental Protection Agency, New York State Department of Health, New York State Department of Environmental Conservation, and Commission rules and regulations in effect . Without limiting the foregoing, the Cayuga Authority and/or the entitities distributing water for the Cayuga Authority (hereinafter collectively included in the references to "Cayuga Authority") will adopt local laws regarding water connections, back-flow prevention, plumbing installations and similar matters as are required of the member Muncipalities of the Commission. H. There shall be installed a master meter and shut-off valve at the Lansing Town line at the point where the water line enters Cayuga County, or at a location as close as possible to such point as is mutually agreeable to Lansing Town, Cayuga Authority, and the Commission . Such installation shall be made by the Commission but shall be at the expense of Cayuga Authority. Such meter shall be the basis for billing for water supplied to Cayuga Authority . The Commission shall arrange to read such meter at agreed upon intervals, or, failing agreement, a quarterly intervals. I. The Commission reserves the right to suspend the supplying of water to Cayuga Authority in the event Cayuga Authority fails to comply with all applicable federal, state, and local laws, or the Commissions ' s rules and regulations . J. Lansing Town will be billed for water supplied to Cayuga Authority by the Commission at a rate equal to % of the water rate schedule set forth in the Intermunicipal Agreement . [OPTIONAL LANGUAGE : In addition, Lansing Town will be billed the normal connection charges for all connections made in the Cayuga Authority service area utilizing water from the Commission ' s facilities, including the connection charges set forth in section 18 of the Intermunicipal Agreement.] Lansing Town agrees to pay all of such charges in accordance with the Intermunicipal Agreement as if the charges were charges for service to customers in any Lansing Town water district . Nothing herein is intended to preclude Lansing Town from billing and collecting the same, or greater (within reason), amounts from Cayuga Authority . At the option of the Commission, a portion of the amounts received by the Commission for such water may be placed in a Capital Capacity Replacement Reserve Fund or similar fund established for the purpose of building additional water treatment and transmission capacity in the future . K. The parties reserve the right to change the Water Rate Schedule (Exhibit I to the Intermunicipal Agreement) by unanimous mutual agreement . If the Water Rate Schedule is changed, the amounts chargeable to Cayuga Authority will be adjusted accordingly. 5 Amendment to JntennunicI ipal Agreement 2002; wp80; Hal; JCB scliwc, March 29, 2002 9: 15PM I L. Lansing Town will determine the rate it charges Cayuga Authority for water. j M. Lansing Town hereby guarantees to the other member Municipalities party to the Intermunicipal Agreement that Lansing Town will pay quarterly all Commission bills delivered to Lansing Town for water i Lansing Town supplies to Cayuga Authority. N. In the event the capacity of the Commission ' s facilities or the Lansing Town' s water system is diminished for any reason whatsoever, temporarily or long-term, the Commission, Lansing Town and Cayuga Authority agree that water will be supplied first to the existing customers of the Commission member Municipalities before being supplied to customers of Cayuga Authority. If necessary to provide water to the member !, Municipalities, the Commission and/or Lansing Town may suspend supplying of water to Cayuga Authority until the capacity is restored . O . Cayuga Authority will not supply or resell any water obtained from the Commission ' s facilities to any third party municipality or other customer unless Lansing Town and the Commission approve that supply and the terms of that supply in writing prior to the occurrence of any such re- supply or sale. P. The term of the water supply agreement with Cayuga Authority will not exceed ten years. Q . Cayuga Authority will indemnify and hold harmless the Commission and the member Municipalities, and their respective Commissioners, officers, agents, contractors and employees, from any and all losses, claims or expenses (including experts fees and attorneys fees) arising out of the provision of water pursuant to this section except to the extent that it is found by a court of competent jurisdiction by final judgment after litigation that the loss was solely as a result of the negligence or willful wrongful act of the Commision. " 2 . The parties hereby ratify the actions of the Commission in including all of the water districts set forth on Schedule A as part of the service area to which water may be supplied by the facilities over which the Commission has responsibility, such ratification to be effective with respect to each such distIrict on the date water was first supplied by the Commission' s facilities to such district . 3 . D deil and Lansing Town, in their respective capacities as governing boards of, and, on ry g behalf of each of (said water districts, hereby agree that each of the districts they represent will pay the proportionate share of the cost of operation and maintenance and principal and interest allocable to each of said water districts calculated by the formulae set forth on Schedule A entitled 'Financing i, 6 I Amendment to Intermunicipal Agreement 2002; wp80; Hal; JCB scliwc, March 29, 2002 9: 1 SPM and Debt Allocation for Projects I and II " annexed to the Intermunicipal Agreement as executed as of June 5 , 1979, as the same may have been amended from time to time and hereby ratify and confirm and agree to the collection of said water charges in accordance with such formulae commencing from the date water was first supplied to each of such districts . 4 . Each of said water districts agrees to be bound by all of the terms and conditions of the Intermunicipal Agreement as if each such district were an original signatory to the Intermunicipal Agreement, and further agrees to be bound by all of the rules, regulations, local laws, plumbing codes and other similar rules, regulations and laws in effect from time to time governing the supplying of water by the Commission's facilities and governing the supplying of water within the area served by the Commission. 5 . Each of such new districts agrees to pay the connection charges required by Section 18 of the Intermunicipal Agreement . 6 . Paragraph 17 of the Intermunicipal Agreement, as amended, is hereby further amended to read as follows : 17 . Future 'Water Districts in Dryden and Lansing Town . The parties agree that should new water districts be formed within the municipal boundaries of Dryden and Lansing Town, or should a district be enlarged or extended, and should such new or extended district elect, water may be supplied to such districts from or through Projects I and II provided that the Commission has available water supply capacity to serve such district;, and provided, however, that said districts execute a document in form satisfactory to the Commission and counsel to the Commission pursuant to which such district (a) describes the area of the district or extension to be served; (b) agrees to pay (as part of the overall collections by Dryden or Lansing Town or directly to the Commission) its proportionate share of the costs of operation and maintenance and principal and interest in accordance with the formulae or other direction as then in effect with respect to all of the member municipalities of the Commission; and (c) agrees to be bound by all of the rules, regulations, local laws, plumbing codes and other similar rules, regulations, and laws in effect at the time governing the supplying of water by the Commission's facilities and governing the supply of water within the area served by the Commission . A copy of such certificate indicating the name and the town in which such water district is located, signed by the Chairperson, President or other Chief Officer of the district's governing entity, shall be delivered to the Chairperson of the Commission with copies to the Town and/or Village Clerks of each of the five member Municipalities . The Chairperson of the Commission shall submit the certificate to the next regularly scheduled meeting of the 7 i Amendment to Intermunici'pal Agreement 2002; wp80; Hal; JCB scliwc, Allarch 29, 2002 9: 15PM Commission at which, if the Commission has adequate water supply capacity, the Commission shall vote on supplying water to such district . If approved, the date of such approval (or such later Jdate as may be agreed to by the district and the Commission) shall be the date on which the new district shall be considered to be covered by the Intermunicipal Agreement . From such date on, the district shall be subject to the Intermunicpal Agreement terms and subject to the rules , regulations and laws governing the Commission and the supplying of water by the Commission . " 7 . Paragraph lb of the Intermunicipal Agreement is amended to read as follows : i 16. Additional Parties and Provision of Emer�ency Water . The parties are aware of the desire of the City of Ithaca to provide for an alternate source of water and of the possible interest of the City of Ithaca to become a part of Project I and Project II . Should the City of Ithaca evidence in a formal manner interest in becoming a party to this agreement, the parties hereto agree to consider such interest and possibly include the City of Ithaca as a party to this agreement if all of the parties, including the parties to this agreement and the City of Ithaca, are able to reach agreement on a basis for the City to become a party hereto . Such consideration may include, but is not limited to , an appropriate share of the City in the costs of construction, operation , maintenance, and financing, whether previously or presently incurred . Such addition of the City of Ithaca, if approved by all parties, shall be evidenced by the execution of a supplemental agreement modifying such provisions of this agreement as may be necessary to reflect the participation of said City . Nothing herein is intended to exclude any other municipality from becoming a participant in the water supply system, provided the member Municipalities all concur in such participation. Nothing herein is intended to preclude water being supplied to the City of Ithaca on an emergency basis upon terms and conditions (including payment) as may be agreed upon between the City, the Commission, and any Municipality through which water may flow from the Commission facilities to the City lines, provided that at such times the Commission has adequate capacity to provide such water. Further, nothing herein is intended to preclude the exchange of water services in relatively small areas as is presently (January 1 , 2002) occurring between the City, the Comn�iission and Ithaca . IN WITNESS WHEREOF, the parties have executed this amendatory agreement as of the day and year above written. TOWN BOARD OF THE TOWN OF DRYDEN ON BEHALF OF THE TOWN OF DRYDEN AND ON BEHALF OF THE WATER DISTRICTS IN THE TOWN OF DRYDEN SET FORTH ON SCHEDULE A ATTACHED 8 ATTACHMENT # 3 << 7 joint Youth Commission Town of Ithaca, Villages of Cayuga Heights and Lansing May 21 , 2002 ( (� go IN I ' Supervisor Catherine Valentino MAY 2 3 20612 Town of Ithaca 215 N . Tioga St . Ithaca , NY . 14850 ATTEST _ ITHACA TOWN CLERK Dear Supervisor Valentino , As the Joint Youth Commission begins its task of monitoring 2002 programs and plans for 2003 . The current Youth Commission has a total of four representatives from the Town and Cayuga Heights and one from The Village of Lansing . Historically it has been difficult to recruit and maintain the three Village of Lansing Seats . We are proposing amendment to the current Operating_ Guidelines to include additional representatives , one each from the Business and Education Community . By adding these seats we hope to elicit broader and more inclusive insights to the needs of our youth . We also believe that it might be easier to recruit members with specific interests and help the commission achieve its goals for 2002 and assist in future planning . 2002 Commission goals : • Advocating for all youth between the ages of 0 . 17 • Directing program efforts toward middle school population • Increasing awareness of program options for youth and their families • Improving access for youth to JYC sponsored programs • Developing programs in the following areas : Youth employment and training opportunities through ; private businesses , not for profit agencies and apprenticeships . Community Service opportunities . • Promoting youth involvement in the planning of programs • Continuing to monitor programs to assure that they meet the needs of our youth . i I I We propose that these new representatives be appointed by the Town of Ithaca . Current members are willing to assist in recruiting for these positions . lWe are eager to hear your response to this request . The Commission meetings are held on the third Monday of each month , which gives us three meetings before we begin our budget discussions in August . Please let lus know if you need more information or have questions by contacting me at work phone 257 - 2656 or Karen Coleman at the Tompkins County Youth Bureau phone number 274 - 5310 . Sincerely , )f p , Diane Jayne Chairperson Joint Youth Commission i Current membership guidelines of the Joint Youth Commission : The youth Commission shall be comprised of 7 voting members : The Town of Ithaca Board shall at all times be represented by four members on the Youth Commission of which at least one shall be recommended by the Village of Cayuga Heights . Two members shall be appointed annually by the Town Board , each term will be two years . The Village of Lansing Board shall at all times be represented by three members on the Youth Commission . One member shall be appointed in odd numbered years by the Village Board to a two year term . Two members shall be appointed in even years to a two year term . Proposed membership guidelines : The youth Commission shall be comprised of 9 voting members : The Town of Ithaca Board shall at all times be represented by four members on the Youth Commission of which at least one shall be recommended by the Village of Cayuga Heights . Two members shall be appointed annually by the Town Board , each term will be two years . One member from the Youth Commission Business Community shall be appointed to a two year term . One Member from the Education Community shall be appointed to a two year term . The Village of Lansing Board shall at all times be represented by three members on the Youth Commission . One member shall be appointed in odd numbered years by the Village Board to a two year term . Two members shall be appointed in even years to a two year term . ATTACHMENT # 4 ENGINEER ' S REPORT PROPOSED TRUMANSBURG ROAD SEWER MAIN EXTENSION WWI ell 1 0 _ � " s :..We t if IWY W OIL L F" We t e 1 lk IM r 8 ✓C Ys.*5� ri } r1 ' Y l ( � T We f�' N .9i } nr+ �§°✓ WE 11 TOWN OF ITHACA TOMPKINS COUNTY, NEW YORK APRIL 2002 Prepared By : Daniel R. Walker PE Town Engineer TRUMANSBIURG ROAD SEWER MAIN ENGINEERING REPORT 100 INTRODUCTION This Engineer' s Report has been prepared in response to a request by several residents to extend public sewer to Hayts Road on the west side of Trumansburg Road . The proposed improvement is a 2500-foot long, 8 " diameter PVC Pipe sewer main extension connected to the existing main on Trumansburg Road . A project location map is included as Figure 1 . 2.0 PROPOSED PROJECT SERVICE AREA The proposed service area or the project is shown on the attached map entitled "West Hill Water and Sewer Improvements 2002 - Overview of Trumansburg Rd . Area" . The planning area includes the properties along the West side of approximately 2500 feet of Trumansburg Road starting at Fire Station Number 6 and extending to Hayts Road . The current zoning in the proposed service area is R15 . A 10" sewer that runs back lots from the Hospital to the City Line currently serves the Area on the East side of Trumansburg Road . This sewer is considered an infill project to complete sewer service in an area designated for moderate density development . Five tax parcels abut the proposed sewer main , and three of the parcels have residences constructed on them. One of the parcels with a residential building houses a practicing Physicians office . All properties currently have access to a public water main . 3.0 NEEDS EVALUATION The owners of one of the properties , which include two of the existing residences , have requested the extension of the public sewer because the property has an inadequate on site sewage disposal system and the parcel is too small for installation of a replacement system . Two of the parcels are large and public sewage collection facilities would allow for appropriate development of the area . 4.0 ENGINEERING DESIGN CONSIDERATIONS The existing Topography rises to the north and west and the sewer will serve all properties by gravity . The sewer is an extension of the Trumansburg sewer main, which drains into the City of Ithaca gravity sewer system in lines that are considered Joint Interceptors . Maximum future sewage generation in the service area assuming full build out is estimated at 40,000 gallons per day, and the Town of Ithaca has sufficient capacity in the IAWWTF to accept this flow . 5.0 PRELIMINARY COST ESTIMATE A preliminary engineers estimate has been prepared and the total estimated cost of the proposed water main , including engineering and administration is $200 ,000. ATTACHMENT # 5 l MEMORANDUM OF UNDERSTANDING JUN 2 7 2G�? This Memorandum of Understanding , extended on June 27, & sets or e understanding of the parties as follows �rhACA TOwiv cr ERK A . On January 1 , 1995 , the City of Ithaca and the Town of Ithaca entered into a fire protection contract , for the provision of fire and emergency medical services for a portion of the Town of Ithaca ; and B . The fire protection contracted entered into between the parties on January 1 , 1995 , by its terms expired on December 31 , 1999 ; and C . By Memorandums of Understanding dated July 5 , 200 , December 18 , 2000 , July 3 , 2001 , August 27 , 2001 , December 20 , 2001 , January 24 , 2002 , March 22 , 2002 and April 23 , 2002 , the parties have extended the terms of said Fire Protection Agreement through June 30 , 2002 ; and D . The provision of said contract have continued in force , at the 1999 payment level , while negotiations on the terms and conditions of the new 5-year contract have progressed ; and E . The terms and conditions of the contract entered into between the parties on January 1 , 1995 , shall be extended and continue in full force and effect through December 31 , 2002 , unless the parties mutually agree to different terms prior to such date ; and F . In addition to the foregoing , October 1 , 2002 , the Town of Ithaca will make an estimated payment of $ 466 , 537 . 00 to the City of Ithaca , as a portion of the total share due under the terms of the fire protection agreement in 2002 . SO AGREED : CITY OF ITHACA TOWN OF ITHACA jj e/�g 0 By : �. Alan . Cohen , Mayor Catherine Valentino , Supervisor BOARD OF FIRE COMMISSIONERS 1, c nowski , Chair By Robert S . Ro ATTACHMENT # 6 Andrew D. Dixon JUN 7 115 Terraceview Drive _ T( ; �� Or ITH� CA.J Ithaca, NY 14850 =. CNN, EL DEPT. June 5 , 2002 Town of Ithaca Human Resources Department 215 N . Tioga Street Ithaca , NY 14850 Re : Zoning Board of Appeals Gentlemen : Please accept this letter as an expression of my interest in filling the vacancy on the Zoning Board of Appeals . A copy of my resume is enclosed for your consideration . My background includes ten years in commercial real estate investment banking , with an additional twelve years in law practice management and general management consulting . Most of this occurred while living and working in the New York metropolitan area . I was born in Ithaca , attended public school in Lansing and Ithaca , and graduated from Cornell University in 1981 . 1 returned to Ithaca two years ago , and consider it my home , once, again . At present, I have a modest consulting practice that includes Clarity Consulting , Foster Custom kitchens , and Mack Travis as clients . I understand that my work for Mr. Travis may , at some point , create a conflict of interest; I would obviously recuse myself from any matters involving Mack and his endeavors . Should you havE! interest in discussing my participation on the ZBA further, please call me at 227-0832 . 1 am available to meet with you at your convenience . Cord ' "fly , Andrew D . Dixon Andrew D. Dixon 115 Terraceview Drive Ithaca, New York 14850 addixon@twcny, rr. com 607. 227. 0832 A creative and highly motivated professional with a varied and knowledgeable background in corporate administration, finance , facilities management, real estate, information technology, public relations , and marketing . Solid track record as a profit-oriented innovator and troubleshooter in the areas of financial administration , communications , human resources management , and the effective use of emerging technologies , with the ability to train and support users in a variety of applications . Superior verbal and written communication skills coupled with strong negotiating skills . EXPERIENCE PUBLIC RELATIONS, MARKETING & MANAGEMENT 1981 - 2002: Freelance projects for clients including Schlumberger, Cadbury Schweppes, General Foods, Ralston Purina, Hiram Walker, Northwestern Mutual Life, the Smart Card Forum, and the New Zealand Challenge for the America's Cup . Assignments encompassed : drafting press releases, proposals, speeches, and byline articles; designing media kits and PR materials; and developing promotional events. A. D . Dixon & Company, Ithaca, NY and Stamford, CT, Principal Provider of public relations, marketing, and management services on a contract basis . Services include consulting in strategic planning, customer service training, business plan development, technology utilization, information security, financial management, human resources, business continuity planning, space planning, and general administration . Clients include InfoScreen, Inc. , Clarity Consulting, Inc. , Ithaca Rentals & Renovations, Inc., ReQuest Technologies, Inc., Foster Custom Kitchens, Inc. , Becker Industries, Inc., DietPower.com, Marks & Murase, LLP, The Educational Foundation of America, and First Financial Equities, Inc. LAW FIRM ADMINISTIiRATION 19904997 : Responsible for all aspects of corporate management—strategic planning, financial administration, marketing, human resources, corporate security, risk management, facilities management, and information technology. Firms ranged in size from 40 to 70 employees . i Kleinberg, Kaplan, Wolff & Cohen, P. C. , New York, NY Executive Director I Garfunkel, Wild & Travis, P.C. , Great Neck, NY Director of Administration and Finance Weg and Myers, IP.C. , New York, NY Director ofAdmin istration COMMERCIAL REAL ESTATE INVESTMENT 19814990: Directly involved in all areas of commercial real estate finance, investment, marketing, and management. Controlled assets in excess of $2 . 5 billion . The ITD Group, Inc ., Stamford, CT senior Vice President, Real Estate Acquisitions, Finance, and Syndication Patrician Capital Corporation, New York, NY Vice President, Real Estate Finance and Asset Management Stonehenge Capital Corporation, New York, NY Assistant Finanaal Director ATTACHMENT # 7 Proposed Components of the Grant Application for NYSDOT ' s Technical Assistance in Traffic Engineering and Transportation Planning for Localities A . Conduct a Residents Survey - assess resident' s opinion of transportation services and transportation conditions in the Town of Ithaca ; obtain information on perceived transportation /traffic/road problems , obtain suggestions for improvements or enhancements to transportation services , obtain basic data on the respondents commuting and traveling habits : 1 . Obtain Respondent Data : obtain information from the respondent on their mode ( s ) of travel , especially how (auto , carpool , bus , walk , bike ) and where they commute to work. ( identify particular employment clusters to choose from , ie . Cornell , IC , downtown , other) . obtain information on respondents non -auto modes of travel ; how often do they bike or walk , and do they find it easy/enjoyable to do so in the Town . 2 . Obtain Respondent Opinions/Comments : obtain information on perceived problems — safety concerns , such as danclerous road intersections , excessive speeding , road congestion , or otherr transportation problems . - obtain information on perceived problem locations — areas in the Town of concern , including current or potential future problems that should be addressed . suggestions for improvements or enhancements that the Town should be pursuing related to transportation ( intermodal suggestions ) . - is there a need for new roads , sidewalks , or trails ; and if so where should they be located ? if additional sidewalks are considered desirable , would respondent be willing to pay and maintain them if Town initially built them ? B . Hire Intern for the Fall and Spring to Assist in Compiling and Analyzing Existing Transportation Related Data and to Conduct Specific Counts 1 . Collect New Data : conduct automobile counts at certain road intersections conduct counts on the East Ithaca Recreationway to determine trail usage , and assess percentage of recreational vs . commuter users . 2 . Compile/Analyze Existing Data : compile existing road volume records into a database and create GIS maps . conduct an inventory of existing data sources to assess growth patterns in the Town and County ; this would include reviewing census population data , Town building permit records , and County assessment data . 1 i assist in obtaining and analyzing Census 2000 commuting and transportation related data . locate and obtain other sources of commuting data and compile into a database (TCAT , County , Cornell ) . C . Hire Consultant for Specific Projects 1 . Provide professional services in assessing traffic patterns and volumes at specific road intersections and provide a capacity analysis . provide a road capacity analysis of selected intersections , including traffic counts and analysis . Provide recommendations on intersection improvements where needed . 2 . Provide guidance on incorporating flexibility into Town road design standards and incorporation of pedestrian and bicycle facilities into transportation system . - assist/consult in revising the current uniform design standards to allow for greater flexibility and variability depending on the specific road ' s use and function . I i Additional Plan Components that the Transportation Committee will be working on : - Update the Official Town of Ithaca Road Map Review the transportation related goals and objectives of the Town of Ithaca Comprehensive Plan . Determine whether these are still relevant . Where necessary , clarify and expand on objectives and recommendations . - Preparation of a Transportation Plan , as an element of the Comprehensive Plain , with an aim toward adoption by the Town Board . Evaluate needs and options for traffic calming in selected neighborhoods ( ie . review and evaluate Forest Home Traffic Calming Study , when completed , and incorporate feasible traffic calming solutions into capital improvement proigram ) . Encourage public participation and input during transportation planning process . Town of Ithaca Planning Department 7/2/02 2 July 8 , 2002 Town Board Meeting Attachment # 8 Town Board Meeting 7/8/02 Agenda Item No . 21 TOWN OF ITHACA POLICY ON NAMING TOWN PARKS July 8, 2002 Over the years the Town of Ithaca has received title to numerous areas for use as Town parks . In establishing the parks, it does not appear that any consistent rationale has been adopted for the naming of parks . On occasion requests have been made for the naming of a particular park in a particular way, and the Town has found it difficult to address the request due to the lack of an overall policy. The Town believes it would be helpful in the future in discussing the naming of parks to have a general policy in place as a guide . Accordingly, the following policies and criteria are adopted for the naming of parks in the Town. The name of a Town park shall be drawn from, or based upon: 1 . The geographic location of the park (e. g. Eastern Heights Park or Salem Park); or 2 . The name or names of persons who made significant contributions through service to the Town or general community for a long period of time and in a significant, usually official, role (e. g . Shirley Raffensperger Park—a two term Town Supervisor and long-term Town Board member) ; 3 . A significant archeological site associated with the park (e. g. Tutelo Park—on or near the site of a Tutelo Native American village) ; or 4 . The name or names of the donor of the land or improvements for the park (e. g. Iacove:lli Park) ; or 5 . A significant physical feature contained in or located near the park (e. g. if the Coy Glen Gorge were to become a town park, it could be named Coy Glen Gorge Park) ; or 6 . A significant historical event either associated with the site or of national significance (e. g . a memorial park to those Town of Ithaca residents who died while serving their country in the military service) . ATTACHMENT # 9 OF I T� ° TOWN OF ITHACA agenda # z z 1821 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 0 www . town . ithaca.ny. us TOWN CLERK 273-1721 HIGHWAY (Roads , Parks , Trails, Water & Sewer) 273-1656 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 or (607) 273-5854 MEMORANDUM TO : Town Board FROM : Judith C . Drake , PHR , Human Resources Ma ag �, DATE : July 3 , 2002 SUBJECT : Retirement Incentive Benefit Chapter 69 of the Laws of 2002 , effective May 20 , 2002 , establishes a temporary retirement incentive benefit that the Town has the option to offer to eligible employees . The benefit to the employee is up l3 years of additional service credit added to their time . The eligibility requirements for this incentive age 50 with at least 10 years of service credit or age 55 with at least 5 years of service credit , etters of interest have been sent out to those employees who meet the eligibility requirements . Two employees have responded that they may be interested in participating in this incentive program if the Town offers it this year. If the Town decided to offer the incentive , a local law would need to be passed by September 3 , 2002 . The employee would have to retire during the 90 day open period , which would run from October 3 through December 31 , 2002 . The cost to the employer to offer this early retirement incentive is a percentage of the employee's annual salary for five years . The employer is also required to achieve savings in offering the incentive and must make available a plan for achieving a savings . Projected Costs : Employee # 1 : $ 35 , 200 x . 10 = $ 3 , 520 x5 years = $ 179-600 Employee #2 : $36 , 900x . 17 = $6 , 273 x5 years = $ 31 , 365 The employer has the option of paying these costs in one lump sum payment of 5 annual installments . The first payment would be due December 2003 . The last few employees who retired nder an incentive plan the Town paid for in one lump sum so to decrease the amount of interest id , am recommending the Town Board set a public hearing date to consider passing a local law offering this temporary retirement incentive . i ATTACHMENT # 10 Agenda i TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM : JONATHAN KANTER, DIRECTOR OF PLANNING 4� RE : FOLLOW-UP INFORMATION REGARDING BURNS ROAD WATER MAIN EXTENSION — FUTURE DEVELOPMENT POTENTIAL DATE : JULY 2 , 2002 This memo is being provided to the Town Board as a follow-up to previous Capital Projects Committee and Town Board discussions regarding the proposed Burns Road Water Main Extension . Concerns had been raised regarding possible future development potential in the area, and particularly whether the proposed water main extension might have undesirable growth inducing impacts . According to the "Engineer' s Report - Proposed Burns Road Water Main Extension" (April 2002) , eight tax parcels abut the proposed water main, and seven of the parcels have residences constructed on them (refer to attached map entitled "Burns Road Water Main") . Concerns were raised at the Capital Projects and Fiscal Planning Committee regarding the future development potential of two tax parcels in particular: Tax Parcel No . 48- 1 - 14 . 62 ( Silsbee) and Tax Parcel No. 48 - 1 - 14 . 312 (Hilker) . The following discussion includes updated information regarding these two parcels . Hilker (Tax Parcel No. 48- 1 - 14 . 312 ) : Located on the east side of Burns Road and north of the old railroad grade, this 29 . 17 +/- acre parcel has an existing single-family house. The entire parcel is zoned Conservation District, which requires a minimum lot size of seven (7) acres . Access to the existing house is provided via a driveway on the old railroad grade, owned by NYSEG , through a license agreement. The parcel has additional limited frontage on Burns Road . As stated in the earlier development potential analysis discussed with the Capital Projects Committee , in addition to the existing house, the Conservation District would allow three additional building lots at least seven acres in size each . That zoning allows either a single-family or two-family dwelling on each lot . Therefore, the maximum development potential on this parcel would be three (3) additional houses containing between three and six additional dwelling units. This would likely be the case either with or without the proposed water main extension, since this is limited development on very large lots . Development constraints on this parcel include difficult access, either through the existing driveway on the NYSEG right-of-way, or via a new driveway from Burns Road , which would 'have to cross a stream and ravine . As illustrated on the attached Maps 5a and 5b from the report "Six-Mile Creek Valley — A Heritage to Preserve" (Nov. 1990), which provided much of the documentation for the Six Mile Creek Conservation District, this parcel contains two large areas of very steep slopes (25 % to 34% - see Map 5a) . As shown on Map 5b , much of the remaining area of this parcel is included in the category of "areas where soil characteristics limit suitability for onlot sewage disposal systems . " Since public sewers are not available in this area, on-site sewage disposal systems would have to be carefully laid out for any new development on this parcel . Given the access limitations and difficult topography on this parcel , it is possible that less than the three additional houses in the above analysis would ever be built, but that is a "worst case' scenario. Silsbee (Tax 'Parcel No . 48 - 1 - 14 . 62) : Located on the east side of Burns Road and south . of the old railroad grade, this parcel previously consisted of 17 . 53 +/- acres, and received subdivision approval from the Town of Ithaca Planning Board in February 2000 . The subdivision split the tax parcel into a new 7 +/- acre parcel fronting on Burns Road (Parcel A) and a 10 . 8 +/- acre parcel to the east (Parcel B) to be consolidated with the Silsbee ' s adjacent parcel (Tax Parcel No . 47-2 -3 ), as illustrated on the attached Location Map - Silsbee Property (Dec . 23 , 1999) . A copy of the survey map for that subdivision is also attached . [Note : The subdivision was filed in the County Clerk ' s Office, but the new parcels have not yet shown up on the tax maps . ] All of the Silsbee land except for the 7 acre parcel fronting on Burns Road (i .e . , the 10 . 8 acre subdivided portion of Parcel No . 48 - 1 - 14 . 62 and all of Parcel No. 47-2-3 except for a small area around their existing house on Coddington Road) was donated by the Silsbee ' s as a conservation easement to the Finger Lakes Land Trust (FLLT), which was recorded in the Tompkins County Clerk ' s Office in Book 871 of Deeds, page 255 . The Planning Department has obtained the documentation of this conservation easement from the FLLT . The easement prohibits placement, construction or enlargement of roads , parking lots, billboards, buildings, permanent camping accommodations, mobile homes , or other structures within the conservation easement area described above . This leaves the 7 +/- acre vacant parcel fronting on Burns Road with future development potential . As shown on the Location Map for the Silsbee . Property, approximately 3 +/- acres of Parcel A is situated within the Conservation District, and 4 +/- acres is in the R- 1 30 Residence District. The parcel has frontage on Burns Road and consists mostly of an abandoned farm field. Most of this parcel contains slopes of 0% to 9% with a small area of slopes of 10% to 24%, as shown on Map 5a . Map 5b shows some of this parcel as containing "areas where soil characteristics limit suitability for onlot sewage disposal systems. " Since there is no public sewer in this area, the Tompkins County Health Department would require minimum lots of at least one acre (possibly larger, depending on soil characteristics) . As a "worst case" scenario, up to four building lots fronting on Burns Road might be possible , especially if the additional acreage within the Conservation District were to be added onto some or all of the four lots (perhaps four lots would be clustered in the R- 30 portion with one or two common driveways off of Burns Road) . 2 Assuming 4 building lots , with a one or two-family dwelling on each lot, the maximum development potential of this parcel would be four (4) additional houses containing between four and eight additional dwelling units. This would be the case either with or without the proposed water main extension , since both zoning and Health Department regulations control the amount of development that could result. Based on the above analysis, the total maximum development potential of the Hilker and Silsbee parcels, both with or without the water main extension, would be approximately seven (7) additional houses containing between seven and fourteen dwelling units . This does not appear to be a large number of new houses in this area, and it should be pointed out that the Conservation District intentionally omitted a portion of the Silsbee parcel , which accounts :For more than half of the development potential of the two parcels . Based on this analysis , and the fact that the Silsbees have already donated a conservation easement on a large portion of their property, staff does not recommend that the Town Board pursue additional conservation easements on these properties, unless the owners voluntarily chose to do so . It is the opinion of the Planning Department that the above analysis demonstrates that the extension of a water main along Burns Road will not have a significant impact on growth potential in this area . A discussion regarding the Burns Road Water Main Extension is scheduled for the July 8 , 2002 Town Board meeting. Please review the above information prior to the meeting. 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(USDA. 1961) U.SGS EAST rRI QtjADRA aZ (7.5 YMUTE SERIES) � OFIT SIX MILE CREEK and VICINITY '9 Fr.1 .000 �. �--- 0 � 500 F. �- ate: TOWN OF ITHACA Revised: 8 /8 /90 PLANNING DEPT. SCALE cote: 126 E. SENECA ST, Sheet: ITHACA. N . Y. 1481 OF . 17r _ 1t1 ■ _ SC Mom, 1 Ll i Fran ��Six-Mile Creek Valley - A Heritage to Preserve" (Nov , 1990 ) I MAP 5b _ I _ 1 I 1 1 i v _ - 7 �+ Hilker (Tax Parcel I - No . 48-1 -14 . 312 ) SOILS SUITABILITY: ONLOT SEWAGE DISPOSAL , Q AREAS WHERE SOIL CHARACTERISTICS LIMIT SUITABILITY FOR ONLOT SEWAGE — DISPOSAL SYSTEMS �. SOURCE: SOIL SURVEY FOR MMPKNS COUNTY. N.Y. (USD& t% ' i OF jT SIX MII= - - 11 � and — _, - - - • —_=_- +y� O4L� Date: TO WN C 8/8/90 PL.ANNII Scale: 126 E. ITHACA, I Mom 1�\ ,:rRte to\\M� � �i�l�nlu�i�►%gym �—r ---�� - •`� 111 ` -.,� . in i'twill Lwn Ma �. ► Via. i• � z — � M SOILS SUSEWAGE ITABILITY: -� •� \� y , . , DISPOSAL 1 jff� AREAS WHERE SOIL CHARACTERISTICS .. _. SIX MILE ' CIREEK • • • VICINITY • ' i 8 /90 - • DEPT, • • ATTACHMENT # 11 040 The Southern Cay-uga Lake lntermunicipal Water Commission Of the Towns of Dryden , Ithaca, and Lansing and The Villages of Cayuga Heights and Lansing Resolution to Establish an Office Space Addition Capital Project Fund and Amend the 2002 Commission Budget July 3 , 2002 WHEREAS , the Southern Cayuga Lake Intermunicipal Water Commission (Commission) has identified the need to construct additional office space at its treatment facility, and WHEREAS , the Commission has identified the office space addition as a capital project , and WHEREAS , the Commission wishes to establish an Office Space Addition Capital Project Fund , and WHEREAS , the Commission desires to finance the office space addition from the unreserved fund balance , and WHEREAS , the Commission wishes to contract for professional engineering and architectural services in 2002 for the design of the office space addition , and WHEREAS , the Commission wishes to amend the 2002 budget by transferring monies from the unreserved fund balance to an Office Space Addition Capital Project Fund , and WHEREAS , the Treasurer has reviewed the need to establish a capital project fund for the office space addition project and to amend the 2002 Commission budget and recommends these actions to the Commission , NOW, THEREFORE , BE IT a"-/ RESOLVED , that the Commission kaccepts the recommendations presented by the Treasurer and hereby directs staff to establish an Office Space Addition Capital Project Fund and amends the 2002 Commission budget by authorizing $ 40 , 000 . 00 to be transferred from the unreserved fund balance to the Office Space Addition Capital Project Fund . ATTACHMENT # 11 0 (0 3 The Southern Cayuga Lake Intermunicipal Water Commission Of the Towns of Dryden , Ithaca , and Lansing and The Villages of Cayuga Heights and Lansing Resolution Authorizing Staff to Proceed with Phase II of the SCADA Project and to Amend the 2002 Commission Budget to Finance Phase II July 3 , 2002 WHEREAS , the Southern Cayuga Lake Intermunicipal Water Commission (Commission ] established the Supervisory Control and Data Acquisition ( SCADA) Capital Project Fund-- HA 1998 in 1998 , and WHEREAS , Phase I of the SCADA project has been completed , and WHEREAS , Commission staff has received quotes for engineering services and estimates on equipment costs needed to completed Phase II , and WHEREAS , Commission staff has determined , based on the quotes and estimates for Phase 11 , that an additional $ 1507000 . 00 of funding will be required to complete Phase II, and WHEREAS , the Commission ' s Engineering and Operations Committee recommends proceeding with Phase II , and WHEREAS , the Treasurer has reviewed staff & request for additional funding and the recommendation of the Engineering and Operations Committee, and WHEREAS , the Treasurer recommends that the Commission authorize staff to proceed with Phase II and amend the 2002 Commission budget by transferring monies from the unreserved fund balance to the SCADA Capitol Project Fund , NOW , THEREFORE , BE IT RESOLVED , that the Commission accepts the recommendations presented by the Treasurer and hereby authorizes staff to proceed with Phase II of the SCADA project and amends the 2002 Commission budget by authorizing $ 150 , 000 . 00 to be transferred from the unreserved fund balance to the SCADA Capital Project Fund . I ATTACHMENT # 12 o�y O F 1 T,S'y Agenda # 2 3 . TOWN OF ITHACA 4� 2 ,15 NORTH TIOGA STREET , ITHACA, N . Y . 14850 � o� www . town . ithacamy. us TOWN CLERK 273-1721 HIGHWAY (Roads, Parks, Trails, Water & Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273-1747 ZONING 273- 1783 FAX (607) 273-1704 or (607) 273-5854 MEMORANDUM TO : Town Board FROM : Judith C . Drake , PHR , Human Resources Manager J DATE : July 3 , 2002 SUBJECT : Request for Proposals for Commercial Insurance In 1994 the Town Board hired a consultant to review the Town ' s commercial insurance program . After the review was done the Town did a Request for Proposals that ultimately reduced the cost for t surance for the town . At that time if was recommended to do another RFP every three years . This ecommendation was not put into policy by resolution , but has remained an informal policy. he RFP that is awarded is for a specific insurance agent and not for the insurance company the agent provided in the proposal . Just so that you are aware , as part of the renewal each year the current agent is required to provide the Town with 3 quotes from different insurance companies . This process allows the Town to switch insurance companies to optimize the best rates available . Since 1999 the town has switched insurance companies twice to reduce the cost for coverage . It has been 4 years sincE! the last RFP was conducted in August 1998 for effective January 1999 , and the one previous was done in 1994 for January 1995 . 1 would recommend the Town setting a policy by resolution as to how often they would require a Request for Proposal to be done . My recommendation to the Town Board would be every five years . I would also recommend requiring the current agent to provide a minimum of three quotes every year for the Town Board to consider. This procedure would allow the Town to consistently work with the same agent for five years , but also allow the Town to consider different insurance companies during that time frame . One of the main reasons for recommending a longer period of time between RFP' s is that it does take a good year to adjust to a different agency. With doing RFP ' s every three years the Town really only has one year before gearing up for another RFP , as the RFP process is very time consuming . If the Town Board would prefer to have an RFP done in 2002 then provided is a resolution uthorizing a Request for Proposals for commercial insurance for effective January 1 , 2003 . I TOWN C L E RK ' S MON T H L Y R E P O RT TOWN OF ITHACA . NEW YORK JUNE . 2002 TO THE SUPERVISOR : PAGE 1 Pursuant to Section 27 , Subd I of the Town Law , I hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above , excepting only such fees and moneys the application and payment of which are otherwise provided for by law : 2001 SPORTING LICENSES 2002 SPORTING LICENSES 1 . 00 MARRIAGE LICENSES NO . 02028 TO 02038 96 . 25 AGRICULTURE REPORT _ COPY AERIAL PHOTOS 2 MISC . COPIES 0080 COMPREHENSIVE PLAN DRAFT ZO MAPS ( PER MAP ) DRAFT ZO MAP SET DRAFT ZO DRAFT ZO PACKAGE ENVIRONMENTAL REVIEW EXECUTIVE SUMMARY ZO _-_ 3 MARRIAGE TRANSCRIPT 30 . 00 NOISE ORDINANCE RETURNED CHECK — CLERK RETURNED CHECK — TAXES RETURNED CHECK — W& S OPEN SPACE REPORT 1984 OPEN SPACE REPORT 1997 POSTAGE SIGN ORDINANCE SI .X MILE CREEK REPORT SU:BDIVISION REGULATIONS 1.9 _,_ TAX SEARCH 95000 US ;E OF PARKS & BLDG _ WETLAND GUIDELINES WA 'CER & SEWER SEARCH ZONING MAP Z014 I NG ORDINANCE _________ ZONING ORDINANCE DRAFT A1255 TOTAL TOWN CLERK FEES 223 . 05 A1555 95 DOG ENUMERATION 95 . 00 A1556 _ 1 SPCA CONTRACT 426 . 78 A1557 1 SPCA IMPOUND FEES 30900 A2389 ------ _ VOTING MACHINE FEE A2530 GAMES OF CHANCE LICENSES BINGO LICENSES BINGO FEES 9 . 45 2540 TOTAL A2540 9 . 45 0. 544 -______95__. DOG LICENSES 190000 A2701 REFUND PRIOR YEAR EXPEN`S , i PAGE 2 i i 11 BUILDING PERMIT 9 . 565 . 00 3 BUILDING PERMIT EXTENSIN 75 . 00 2 _ FOUNDATION PERMITS 200 . 00 CERTIFICATE OF OCCUPANCY TEMP . CERT . OF OCCUPANCY _ — USE PERMITS 25 OPERATING PERMITS 2 . 250 . 00 -- ___.___ FIRE SAFETY INSPECTIONS SIGN PERMITS 2 ZBA AREA & USE VARIANCES 160 . 00 ZBA ADDITIONAL MTG . FEE _ 4 ZBA SPECIAL APPROVALS 400 . 00 ZONING SIGN APPROVALS B2110 TOTAL B2110 124650 . 00 SUBDV . REV . INITIAL APL . SUBDV . REV , PRELIM . PLAT 1 SUBDV . REV . FINAL PLAT 70400 SBDV . REV . PLAN REAFFIRM SITE PLAN INIT . APL . FEE SITE PLAN PRELIM . PLAN SITE PLAN FINAL PLAN 100000 ADD . MTG . FEE AGENDA PRO ASS . MTG . FEE P . H . PROCE B2115 TOTAL B2115 170 . 00 Paid to Supervisor for General Fund 974 . 28 Paid to Supervisor for Part Town 124820 . 00 Paid to NYS DEC for 2002 Sporting Licenses 13 . 00 Paid to County Treasurer for Dog Licenses 133 . 22 Paid to Ag & Markets for Dog Licenses 18400 Paid to NYS Heallth Department for Marriage Licenses 123 . 75 Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 14 . 082 . 25 JULY 3 . 2002 SUPERVISOR STATE lbF NEW YORK , COUNTY OF TOMPKINS . TOWN OF ITHACA TEE -ANN HUNTER , being duly sworn , says that she is the Clerk of the TOWN OF ITHACA that the foregoing is a furl and true statement of all Fees and Moneys received by her during the month above stated , excepting only such Fees the application and payment of which are otherwise provided for by law . - ------- - � Subscrib d and sworn to before me this ao i ✓G Town Clerk day of 20 Notary Public Councilman CARRIE WHITMORE Notary Public, State of JNew York No. 01 WH6052877 Tioga County, Cnmmlceinn wnirec floww hw Town Engineer' s Report for 7/8/02 Town Board Meeting GENERAL Records Management Engineering staff is continuing to work with existing record maps of the Town ' s water and sewer systems to develop an electronic GIS record map. Student interns are being utilized to transfer data from the paper record maps and field notes to accurately locate Town facilities on the Arc View GIS . The map database is also being updated and improved for easier use. Park and Open Space The Engineering staff has been working with the Highway Department and Planning Department on the Hanna Pew Trail project. The engineering report to document the project for funding has been approved by NYS Office of Parks and Historic Preservation, and is now under review by the regional office of NYSDOT. Highway The Town Engineer has been working with the Highway Superintendent and Hascup Lorenzini Architects on the Public Works Facility improvements. The project has been advertised for bidding, with a pre-bid meeting scheduled for 10 am on July 8`h and bids due on July 19''. The Town Engineering staff is working with the Highway Department on the repair design for Stone Quarry Road. Tompkins County Emergency Management Planning Committee The Town Engineer has been meeting with the committee that is drafting the Tompkins County Comprehensive Emergency Management Plan. 'The plan is nearing completion and a draft copy will be given to committee members in the near future. Town of Ithaca Emergency Management and Fire Protection Town staff is in the process of updating the Town emergency response plan. EARTH FILL PERMITS No activity has occurred on the City of Ithaca application for the proposed demolition and construction spoil disposal site on the Landstrom lot. Ithaca College submitted an application for a fill pen-nit on college property near the Coddington Road entrance. The application was complete and because the volume of fill exceeds 2500 CY requires a recommendation from the Planning Board, which was made at the May 21 planning board meeting. The permit was approved at the June 17'h Zoning Board of Appeals meeting. WATER PROJECTS Integrated Water System Final project planning; and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC agreement. TOWN ENGINEERS REPORT 7/8/02 West Hill Water System The Engineering Staff is continuing to work on plans and an engineering report for the part of the West Hill Water System behind the Biggs complex and the Hospital . Several alternatives for a new water storage tank are being reviewed and an engineering report with recommendations is being prepared. Burns Road Water Main Extension The Town Engineer has prepared an engineering report and preliminary cost estimate for the extension of a watermain on the South end of Burns Road. The project has been reviewed by the Capital Projects Committee, and will be discussed at the Town Board meeting. SEWER PROJECTS Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system . The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden, plus the three potential partners, which are the Village of Lansing, The Village of Cayuga Heights and the Town of Lansing. The consultant developing the Environmental Impact Statement for the project has been revising the draft document to incorporate comments from the Committee members The Town Engineer has reviewed project data and cost information provided by the City of Ithaca to evaluate the appropriate cost participation in the jointly used interceptor sewers. Negotiations regarding these costs are continuing between the Town and City. Stearns and Wheler have developed the preliminary Design of the Phosphorus removal project at the Ithaca Area Waste Water Treatment Facility. The project design is proceeding well and should be completed this summer for construction later in the Year. The design team will be meeting with NYSDEC on July 11 to review the phosphorus removal design report and removal standards. West Hill Sewer System The Town Engineering staff is in the process of completing the design and construction plan for replacement of the Trumansburg Road Hospital sewer line. At the request of a Town resident a preliminary evaluation of the cost and benefit to extend sewer along Trumansburg Road from Fire Station 5 to Hayts Road has being developed. The project is scheduled for Town Board review and approval at the July Town Board Meeting. DEVELOPMENT REVIEW Site work for the PRI Museum of the Earth is continuing with construction of the drive and parking areas, along with building construction. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control measures and is maintaining them. No site related problems have been noted. Eco Village is continuing on the site work for the second resident group with construction on the roadways and driveway. Sediment and erosion controls have been maintained adequately during construction. The Town Engineer completed review of the College Circle proposal as part of the Planning Board approval process, and the project has received site plan approval from the Planning Board . The Storm Water Management plan for the site was approved and will be inspected for compliance by the Engineering Staff. The Town of Ithaca will be monitoring operation and maintenance of the storm water control system, and has authority by agreement to ensure proper function. l :\repons\ERPT0207.doc Daniel R. Walker Page 2 7/3/02 TOWN ENGINEERS REPORT 7/8/02 The Water system is designed to Town of Ithaca standards and to ensure reliable operation and maintenance along with adequate fire flow, the Town Engineering staff will monitor construction, as the system will be dedicated to the Town of Ithaca . The Town Engineering staff has done extensive review of the storm water management system for the Cornell University Precinct 9 athletic field proposal. Working with the Project Engineers the Town has provided watershed data for the East Hill/Snyder Hill Road/Pine Tree Road watershed sub area to ensure that drainage improvements would not increase problems that have occurred in the past. The Town Engineering staff has been monitoring drainage work and sediment and erosion control systems at the Baker institute expansion project. l:\reports\ERPT0207.doc Daniel R. Walker Page 3 7/3/02 Town of Ithaca Town Board, July 8, 2002 Highway Department Report for June 2002 Public Works Facility The plans and specifications have been reviewed and all the changes made . We have sent them to the printer and will be advertising for bids on Wednesday, June 26, 2002 . There will be a pre-bid meeting on July 8, 2002, at 10 : 00 a .m. at Town Hall . The bids are due July 19, 2002 at 1 : 00 p .m . at which time we will open them and begin the review process . Roads Renwick Drive Reconstruction : The base paving for Renwick Drive is scheduled for the second week in July . They will be paving the top right after this . We then have a few landscaping issues to address which will finish this project . W. King Road Underground Drainage: The remaining portion of W . King Road was paved the last week in June . We will be surface treating this portion in August, which will complete the project. Stone Quarry Road Rebuild : The box culvert for Stone Quarry Road is being designed and built. We will receive the box culvert around the middle of August . The plan is to tear out the existing structure starting in the end of July, to have the site prepared when the concrete box culvert arrives . We have been consulting with a number of people for what would be the best and most cost effective system to use to rebuild the two areas of washed away embankments . Dan has come up with an idea, which may allow us to do the whole job within this year' s budget . We are exploring all the avenues available to us and may have more solid answers by the Town Board meeting . Other projects worked on during June include flood damage repairs and ditching . Parks and Trails Pew Trail : The public meeting for the Pew trail was held Thursday, June 20, 2002 at Town Hall . About 20 to 25 people attended . There were a number of questions; although, there were no major issues raised about the trail project . People were anxious to know when it would be completed . Some questions asked were if horses would be allowed on the trail, how would clean up be done, and where and if the Shirley 1 Raffensperger pavilion would be built . NYS OPRHP has finished their review of the plans and now they will be forwarded to NYS DOT . The approval process will take until this fall . We :might be able to start some clearing for the trail this fall, but don' t expect to start construction unti12003 . East Shore Park: The concrete base for the Brent Pitzer Memorial bench has been installed . We have the bench and are waiting for the plaque . When we receive the plaque, we will mount it on the back of the bench and then install it at the park. The pavilion and picnic table were sealed with Deck and Shake preservative . The Town will also be installing a memorial plaque mounted on a decorative boulder for inclusion in the Bench site . JDavid Fernandez, Owner of Cayuga Landscape will be donating some ornamental shriubs to plant next to the bench . We continue to mow and maintain the park and trail sites . We also repaired lawns at several park sites, trimmed trail canopies, and fertilized the new lawns at Iacovelli Park. Additional plantings were installed at the Post Office entrance at Town Hall. We continue to improve the landscaping for the rest of the Town Hal in preparation for finishing the plantings by this fall . Shrubs were trimmed and the last pieces of lawn were eliminated on the N . Tioga Street entrance . We will be planting ground covers to help minimize (maintenance requirements there . Water and Sewer I Plantings for the Oakwood Tank site have been started . We have not started the tree and shrub plants for the Hanshaw Road back lot sewer project because of all the rain we 've had has 'kept the site too wet to get equipment on it. A new controljpanel for the sewer pump station at Burns Way has been ordered . The existing 25+ year old panel is failing and parts for repairs are very hard to find . There was a water break at 689 Coddington Road on June 25, 2002 . This was due largely because of fire hydrant flushing by the City of Ithaca Fire Department. There was substantial flood damage to at least one house due to the break . Other water and sewer projects include sewer line cleaning and lawn repairs (due to water breaks and hydrant replacements) . Our crew is preparing to take over maintenance for all Town sewer pump stations from the City of Ithaca . This will start on July 1 , 2002 . Projects for Tub : 1 . Finish Renwick Drive paving work . 2 . Park and trail grounds maintenance . 3 . Water andi sewer maintenance . 4 . Continue preparing for construction at the Public Works Facility. 5 . Continue tree and shrub plantings at Hanshaw Road back lot sewer project. 6 . Maintenance at Town Hall . 7. Plantings at Forest Home sewer pump station. 8 . Install memorial bench for Brent Pitzer at East Shore Park. 9 . Finish design and installation of Tom Putnam's Memorial garden at Bolton Point plant . (We picked up a granite boulder for the memorial plaque in June . ) Agenda # � TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF JUNE 2002 MONTH DEAR TO DATE VEIFA T YEAR # OF PERMITS AMOUNT # AMOUNT 2002 4 63 7,000 7 955,000 RESIDENCES 2001 0 0 8 9517144 2002 2 5409000 4 935,000 TWO FAMILY RESIDENCES 2001 0 0 2 2007000 2002 0 0 10 1167834 RENOVATIONS 2001 2 23,000 12 161 ,782 2002 0 0 3 35,829 CONVERSIONS OF USE 1.001 0 0 1 307000 2002 6 3187200 9 414, 137 ADDITIONS TO FOOTPRINT 2001 2 86,500 8 164,532 2002 10 Integrated Acquisition 4,0507000 25 770819925 MULTIPLE RESIDENCES 2001 0 0 3 444,800 2002 0 0 8 1 ,767,800 BUSINESS 2001 3 1 ,713,934 9 272871134 2002 0 0 0 0 AGRICULTURAL 2001 0 0 0 0 2002 0 0 0 0 INDUSTRIAL 2001 0 0 0 0 2002 1 CU Campus Store Warehouse roofed entry - open sides 6, 100 4 3,668, 100 ATIONA L 2001 2 9,2347000 10 141641 ,230 I EcoVillage Community Building 225,000 I EcoVillage 8 unit garage/carports 28,000 l 2 tier outside deck 3,500 1 Rear patio ADA renovation 527000 1 Replace porch/room 1900 1 Rear deck addition 11200 MISCELLANEOUS 2002 6 329,500 18 500,300 CONSTRUCTION 2001 7 64,609 20 141 ,079 TOTAL NUMBER OF 2002 29 5 ,8807800 88 15 ,4741925 PERMITS ISSUED 2001 16 119122,043 73 19,041 ,701 TOTAL FEES 2002 29 82975 88 22,035 RECEIVED 2001 16 5,735 73 16,030 Date Prepared : July I . 2002 Dani L. Holford Building/Zoning Department Secretary i June 2002 , Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTII - 3 I 1 . 885 Taughannock Boulevard - remodel existing single- family residence. 2 . 215 North Tioga Street (Town Ball) - renovation to office building - final certificate. 3. 217/219 Rachel Carson Way - itew two-family home - temporary. TOTAL CERTIFICATES OF OCCUPANCY YEA R TO DATE. 2002 -76 i TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE . 2001 - 95 INQUIRIES/COMPLAINTS INk` ESTIGATED THIS �, IO:NTII - 4 I . 131 Snyder Hill Road - propert y maintenance - abated. 2. College Circle - noise - abated. 3 . 1401 Mecklenburg Road - property maintenance - abated. 4. 114 Burleigh Drive (Latter-day, Saints) - noise - abated . From May 2002 : 1 . 140 Ridgecrest Road - property maintenance - abated. I i From December 2001 : 2 . 635 Elmira Road - site plan ar�I d property maintenance - abated. From December 2000: 1 . 172 Calkins Road - property maintenance - (partially abated) - limited timeframe agreed to for complete abatement. From May 1995 : 1 . 1152 Danby Road - zoning and building code - legal action pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE , 2002 - 17 I TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE , 2001 - 29 I - TOTAL FIELD VISITS THIS MONTH - 75 i Uniform Building Code - 54 Local Law and Zoning Inspection's - 19 Fire Safety - I (church) Fire Safety Reinspections - 1 (4 ulnit apartment) i Fire/Emergency Occurrences - 0 I Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS )' EARS TO DATE, 2002 . 447 TOTAL FIELD VISITS YEAR TO DATE. 2001 - 476 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS VEA'R TO DATE. 2002 - 4 TOTAL SIGN PERMITS YEAR TO DATE. 2001 - 6 ZON' ING BOARDOFAPPEALS 1 MEETING, 5 CASES, AGENDA ATTACHED i TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY, JUNE 17, 2002 7 : 00 P.M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN t that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, lane 17, 20023 in Town Hall , 215 North Tioga Street, Tioga Street Entrance, Ithaca, NY, COMMENCINGAT 7 : 00 P.M . , on the following matters : APPEAL of Ithaca College, Appellant, David Harding, QPK Design, Agent, requesting special apVTovals from the Zoning Board of Appeals under Article IV , Section 11 . 3b and Article XIII, Section 70 ofthe (ranted Town of Ithaca Zoning Ordinance, to be permitted to construct a roadway and deposit fill material on the Ithaca College Campus, 953 Danby Road, Town of Ithaca Tax Parcels No . 41 - 1 -25 , -26 , -30. 2, and142- 1 - 13 .2, Residence District R- 15 . APPEAL of Cornell University, Appellant, Laurene Gilbert, ASLA, Agent, requesting a special approval from the Zoning Board of Appeals under Article V, Section 18. 3b, and Article XIII, Section 70 oft he Granted from of Ithaca Zoning Ordinance , to be permitted to construct 2 athletic fields, including the moment of 71500 ± cubic yards of fill material near the Cornell Reis Tennis Center and Equestrian Center, at220-230 Pine Tree Road, ;Gown of Ithaca Tax Parcels No. 60- 1 -5 , . 8 . 2 , -9 . 1 , -9 . 2 , and - 18 , Residence District R-30. APPEAL of Cornell University, Appellant, Brenda Cartland, Agent, requesting an approval from die Zoning Board of Appeals under Article V, Section 18 of the Town of Ithaca Zoning Ordinance, inerder to ted modify existing parking lots at the Reis Tennis and Oxley Equestrian Centers, located at 220-230 Pine Tree Road, Town of Ithaca Tax Parcels No. 60- 1 -8 . 2 and 9 . 1 , Residence District R-30. Said modifications include the reduction in the required 180 square foot parking space size (as defined by Article I, Smtion 1 . 27 of the Zonin;; Ordinance) to areas of 136 and 153 square feet. A variance from Article I, Section 1 . 27 is also requested. APPEAL of William Steele, Appellant, Edward Mazza, Esquire, Agent, requesting a special permitunder Granted Article III, Section 4 (2b) of the Town of Ithaca Zoning Ordinance , to be allowed to occupy a singl -family up to 4 residence with up to 6 unrelated people at 121 Kendall Avenue, Town of Ithaca Tax Parcel No. 544-40, persons Residence District R-9. APPEAL of Nancy Battistella, dba Six Mile Creek Winery, Appellant, requesting a variance from Section Withdrawn 4.01 - 1 of the Town of Ithaca Sign Law , to be permitted to place a 55 square foot wall sign on the east side of the winery ' s barn, located at 1551 Slaterville Road, Town of Ithaca Tax Parcel No . 56-2- 1 . 1 , Residence District R- 15 . Said Zoning Board of Appeals will at said time, 7 :00 p . m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals withvisual or hearing impairments or other special needs , as appropriate , will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hoers prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : June 7 , 2002 Published : June 10, 2002 , I 1 I 1 I V , I W � y � 00 U N N N 0 0 $ o o S o o n � N N O O p O > z > L oO0 :) ma v n O m W N O > a - U A A A N j p 0 0 0 °o o O o r* z I 00 00 o v U = N DD Z 00 O T O J Z O C) o U o 0 o Z N - � z O i an n an O m O - N A m 7J r O O O N N U O { � � O O `TJ W � W C m r 6.y m 1 i g z z Z m z °o 00 00 °o 00 I m ami b n w n MTJ �y U > > Oil C) m-Ak O O J O O J O O U O O U O O O O O O O '=7 q ,v O O 0o A z L 0 3 3 > q ' i po 0 0 0 0 0 0 m O L o 00 °o 0 00 00 C) i O 00 T N - w i > _- N O O O N O O O O O U O O O l_ O O O O O O O N in -1 w r r� o 0 0 o a o 0 0 � N ° ° 00 l U O O O O O o O O O U O O rm I , Planning Director ' s Report for July 8 , 2002 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board . June 4 , 2002 Meetin : Collegetown Bagel Outdoor Seating, East Hill Plaza : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed placement of two outdoor tables and chairs on the sidewalk adjacent to Collegetown Bagels (CTB) in East Hill Plaza, Town of Ithaca Tax Parcel No . 62-2 - 1 . 121 , Business District "C . " The tables would be outside during the normal operating hours . Hoang Mai Pham/Silex Management Corp . , Owner/Applicant. Recommendation Regarding Sign Variance, Six Mile Creek Winery, 1551 Slaterville Road : The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance to allow one 53 . 8 +/- square foot wall sign to be placed on the east side of the Six Mile Creek Winery Barn , 1551 Slaterville Road, Town of Ithaca Tax Parcel No . 56-2- 1 . 1 , Residence District R- 15 (barn location) and Conservation District (remainder of property) . Nancy Battistella, Owner/Applicant. Gould Two-Lot Subdivision , 154 Indian Creek Road : The Planning Board granted Preliminary Subdivision Approval for the proposed two-lot subdivision located at 154 Indian Creek Road, Town of Ithaca Tax Parcel No . 22-2 -6 . 1 , Residence District R-30 . The proposal is to subdivide the 38 , 362 +/- square foot parcel into two parcels of 13 , 191 +/- square feet and 25 , 171 +/- square feet, each containing an existing house . John G . & Nancy 1 . Gould , Owners/Applicants . Preliminary approval was granted subject to submission of a revised survey map with modifications to the proposed new lot lines. Cornell University Precinct 9 Athletic Fields, Pine Tree Road : The Planning Board granted approval for the modification of Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed Cornell University Precinct 9 Athletic Fields located off Pine Tree Road behind the Reis Tennis Center and the Cornell Equestrian Center, Town of Ithaca Tax Parcel No . ' s 60- 1 -9 . 1 , 60- 1 -9 . 23 60- 1 - 18 , 60- 1 - 5 , and 60- 1 - 8 . 2 , Residence District R-30 . The proposal includes the creation of two multi -purpose athletic fields , involving the deposition of 7 , 500 +/- cubic yards of fill . The proposal also includes improvements to the existing stormwater detention basins and creation of a recreation trail , linking the proposed athletic; fields and the Reis Tennis Center to the East Ithaca Recreation Way. The modification includes reducing the size of the northern field to eliminate any disturbance to the Hawthorn thicket. . Cornell University, Owner/Applicant; Laurene Gilbert, ASLA , Agent . 1 i Cornell University Parking Lot Reconstruction at Reis/Oxley Centers, Pine Tree Road : The Planning Board granted Preliminary and Final Site Plan Approval for the reconstruction of the Reis Tennis Center and Oxley Equestrian Center parking lots and access drives ,) located off Pine Tree Road, Town of Ithaca Tax Parcel No. ' s 60- 1 - 8 . 2 and 60- 1 -9 . 1 , Residence District R- 30 . The project involves rebuilding and paving the existing gravel parking lots and access drives , improvements to the stormwater drainage system , the addition of a sidewalk, and enhancements to the existing TCAT bus pull-offs on Pine Tree I Road , including a new bus shelter. The Oxley parking lot will be slightly widened. Cornell University, Owner/Applicant ; Brenda Cartland, Agent. i June 18 , 2002 Meeting : EcoVillage Second Neighborhood Site Modification , Rachel Carson Way : The Planning Board granted Preliminary and Final Site Plan Approval for Site Plan Modifications to the Second Neighborhood Group by EcoVillage at Ithaca, located off Mecklenburg Road at Rachel Carson Way (a private drive) , on Town of Ithaca Tax Parcel No. ' s ;28 - 1 -26 . 2 and 28 - 1 -26 . 8 , consisting of a total . of 176 +/- acres, Special Land Use District # 8 . The modifications include changing residential units 205 and 206 to a side-by-side duplex style (the units were stacked in previous approval) and to increase the number of carports from 15 to 28 vehicle spaces . The project was originally approved by the PlanninglBoard on September 18 , 2001 . EcoVillage at Ithaca, Owner; Rod Lambert, Agent. Meldrum Two-Lot Subdivision, Troy Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located at 142 Troy Road, Town of Ithaca Tax Parcel No . 49- 1 -26 , Residence District R-30 . The proposal is to subdivide the 79 . 529 +/- acre parcel into two parcels of 7 . 156 +/- acres and 69 . 373 +/- acres . William F . Meldrum and Betty Jane C . Meldrum , Owners ; Joseph W . Allen, Agent . [Lots 3 , 4 and 5 were approved at the May 21 , 2002 Planning Board meeting. Approval of Lots 1 and 2 had been deferred until clarification regarding one of the boundaries of the subdivision was provided. ] Quick Cash Auction House, 635 Elmira Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modifications to the Quick Cash Auction House at 635 Elmira Road, Town of Ithaca Tax Parcel No. 35 - 1 -21 , Business District "C". The proposed modifications include renovations of a portion of the existing building for a retail shop, beauty salon , or offices, placing four storage trailers on the rear of the site , and placing two display carts in the parking area near the road . Randy Hall , Owner/Applicant . Approval was conditioned on relocating the storage trailers on other less visible portions of the property and obtaining variances for the display carts . [Note : The Planning Board voted to change the starting time of their meetings from 7 : 30 p .m . to 7 : 00 p .m . , and to adopt an ending time for meetings at 10 : 00 p .m . unless voted otherwise by a majority of Board members in order to continue a meeting to a later time . ] i 2 i I CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month . SEOR Reviews for Zoning Board :oard : Three new SEQR reviews for the Zoning Board were done since the June report : ( 1 ) special approval for the construction of a connector road to College Circle and deposit of fill material on the Ithaca College campus, 953 Danby Road, Residence District R- 15 , Ithaca College , Appellant; (2) special permit to occupy a single- family residence with up to six unrelated individuals, 121 Kendall Avenue , Residence District R-9 , William Steele , Appellant ; and (3 ) sign variance to permit a 55 square foot wall sign at the Six Mile Creek Winery, 1551 Slaterville Road , Residence District R- 15 , Nancy Battistella/Six Mile Creek Winery, Appellant. Codes and Ordinances Committee : The Committee met on June 19 , 2002 to review comments received regarding the revised Zoning draft . Minor additional revisions were agreed to. The next Committee meeting was scheduled for Wednesday, July 17 , 2002 to complete review of comments submitted on the revised Zoning. Meanwhile, the . Planning Department will continue working on the preparation of a generic Environmental Impact Statement regarding the proposed revised Zoning . Capital Projects and Fiscal Planning Committee : The Committee met on June 4 , 2002 to complete recommendations for 2003 capital projects and forwarded recommendations that were discussed by the Town Board at the June 10 , 2002 meeting. No additional Committee meetings have been scheduled at this point , although further discussions are necessary regarding possible water projects . Transportation Committee : The Committee met on June 20 , 2002 . Agenda items included follow-up discussion regarding the meeting with Sheriff. Meskill and the potential for paying for specific enforcement services in selected areas of the Town; the status of lighting in conjunction with the pathway in the Route 366 Bridge Project ; possibilities for the transportation planning grant application ; and possible work projects for the summer intern . The next meeting was scheduled for Thursday, July 11 , 2002 at 2 : 00 p .m . ITCTC Joint Planning/Policy Committee Meeting : The joint meeting of the Ithaca- Tompkins County Transportation Council (ITCTC) was held on June 18 , 2002 . The Committees approved a shared staffing arrangement between the County Planning Department and ITCTC to provide the necessary staff time for transportation modeling and other transportation research and technical assistance . Other agenda items discussed included a County TIP (Transportation Improvement Program) amendment to cover increased costs of the N . Triphammer Road project ; the establishment of a subcommittee to follow up on the recommendations of the County Freight Transportation Study; and reports on the NESTS Transit Study and the City of Ithaca ' s Downtown and Southwest Development areas . 3 i Agricultural land Preservation Program : Discussions are continuing regarding the proposed acquisition of an agricultural conservation easement on West Hill . A complicationI arose when it was discovered that the bank holding the mortgage on part of the property would not subordinate the mortgage to the easement . Follow-up discussions with the owners , banks , etc . have produced a tentative solution to this problem , and the Town and landowners have agreed to move ahead with the easement acquisition . A survey of the proposed easement area (modified somewhat from the original proposed easement) will be necessary to pursue the acquisition. More details will be available at the July 8`h Town Board meeting (possibly in Executive Session), Intermunicipal Sewer Project DEIS : Town officials have been reviewing a revised draft Environmental Impact Statement (EIS) and participating in meetings to provide feedback to the consultant regarding further revisions to be incorporated into the EIS . Completion of the EIS and beginning the public review process is an essential step in advancing the intermunicipa] sewer project. Pew Bikeway Public Meeting: A public meeting was held on June 20, 2002 to obtain comments regarding the William and Hannah Pew Trail . The meeting was sponsored by the Public Works Committee and organized by Highway/Parks and Planning staff. The meeting was well attended, primarily by residents of the area immediately surrounding the proposed trail . Comments were positive and indicated strong support for the proposed trail . A meeting summary is being prepared as a follow-up to the meeting. [In addition, a letter was received from the NYS Office of Parks, Recreation and Historic Preservation indicating that no historic or archeological resources are anticipated to be impacted b} the proposed trail . This will be forwarded to NYS DOT as a necessary element to advance the project. ] i �I 4 I oflT� TOWN OF ITHACA 99 21 :5 NORTH TIOGA STREET , ITHACA , N . Y . 14850 11812111 www . town . ithaca . ny.us �� W X04 Network/ Record Specialist Report for Town Board Meeting July 8 , 2002 May & June TOI Web Site Hits m May E June 2500 -- 2000 rr „a 1500 Y _ & t f p > � 1000 °x r , 500 41.14 I� r . -«4 0 Home Gov't Services Information community Pages &eb site * Weekly website traffic reports from our new host, Softcomca.com, presents data in clear easy to read tables and colorful graphs . It also reports on web site visitor behavior, advertising views, referring sites, visitor paths, demographics, and a whole lot more . One such report is the "Top Search Phrases" . This report identifies search phrases that have led visitors to our site : Cayuga Lake South Hill Recreation Way Coy Glen Italian Carry Out Certificate of Marriage Registration in NY Eldridge Preserve "Cost to ad utilities to subdivision" Pollen free Cities "Building permit forms for NY" "Schools located in Ithaca City school district" Web site for ithaca NY Handicapped Ithaca reservoir Black Diamond trail Ithaca "Farmland protection program ranking" Site plan review application South Hill Population Linderman Creek apartment Network• t eorking on the "Information Technology" budget for 2003 . spectfully submitted, Lisa B . Carrier-Titti Network/Record Specialist TOWN OF ITHACA SETTLEMENT WITH TOMPKINS COUNTY 2002 TOWN AND COUNTY TAXES SUMMARY OF TAX COLLECTIONS FOR TOWN OF ITHACA - 2002 TOWN AND COUNTY TAXES TOWN OF ITHACA WARRANT $ 4,036,944 .00 TOMPKINS COUNTY WARRANT TO COLLECT $ 41633 ,628 .22 TOTAL WARRANT $ 8,670157212 PAID TO TOWN OF ITHACA SUPERVISOR : DATE : 1/ 18/02 CHECK # 596 $ 1 ,500,000.00 DATE : 1 /29/02 CHECK # 602 $ 27536,944 .00 TOTAL PAID TO TOWN OF ITHACA SUPERVISOR 1 /29/02 : $ 47036,944.00 TOTAL WARRANT BALANCE TO COLLECT : (TOMPKINS COUNTY) $ 49633,628.22 LESS : PUBLIC SERVICE AND SPECIAL FRANCHISES $ (280,529. 19) COLLECTED DIRECTLY BY BUDGET & FINANCE LESS : SECOND PAYMENTS ON INSTALLMENTS TO BE $ (372,632.70) COLLECTED BY BUDGET & FINANCE $ 399809466.33 SUB-TOTAL, BALANCE: PAYMENTS TO COUNTY : DATE: 2/ 11/02 CHECK # 614 $ 31200,000.00 DATE : 3/5/02 CHECK # 620 $ 130,000.00 DATE : 4/3/02 CHECK # 622 $ 75 ,000.00 DATE: 5/:3/02 CHECK # 628 $ 120,000.00 DATE : 6/ 1 /02 CHECK # 630 $ 40,000.00 DATE: 6/ 11/02 CHECK # 632 $ 79,259 .39 LESS TOTAL. PAYMENTS TO TOMPKINS COUNTY : $ 3 ,614,259 .39 SUB-TOTAL BALANCE: $ 3369206994 LESS UNPAID TAXES FOR 2002 : $ (3219211 .73) LESS ADJUSTMENT TO TAX BILL # 3328 (WARNER) $ (330. 15) LESS ADJUSTMENT TO TAX BILL # 2211 A & B (AUBLE & NYS ) $ (21759.24) LESS ADJUSTMENT TO TAX BILL # 4897 (CITY OF ITHACA) $ ( 1 .92) LESS ADJUSTMENT TO TAX BILL # 4975 (CITY OF ITHACA) $ (263 .53) LESS ADJUSTMENT TO TAX BILL # 4976 (CITY OF ITHACA) $ ( 134.26) LESS ADJUSTMENT TO TAX BILL # 4991 (CITY OF ITHACA) $ (3 . 84) LESS ADJUSTMENT TO TAX BILL # 4994 (CITY OF ITHACA) $ (99590.00) LESS ADJUSTMENT TO TAX BILL # 5059 (CITY OF ITHACA) $ ( 1 ,342 .60) LESS ADJUSTMENT TO TAX BILL # 2109 (TURBACK) $ (357 .26) LESS ADJUSTMENT TO TAX BILL # 2110 (TURBACK) $ (212.41 ) BALANCE AS OF JUNE 11 , 2002 $ 0000 SE LE ENT REPORT PREPARED BY : DEBORAH KELLEY RECEIVER OF TAXES I, HELEN C . BEACH, HEREBY ACKNOWLEDGES RECEIPT OF $ 799259.39 FROM THE TOWN OF ITHACA RECEIVER OF TAXES FOR SETTLEMENT IN FULL FOR THE YEAR 2002 TOWN AND COUNTY TAX WARRANT . HELEN C . BEACH , FINANCE MANAGER TOMPKINS COUNTY BUDGET & FINANCE I 2002 TAX COLLECTION RECEIVER OF TAXES MONTHLY REPORT AS OF JUNE 11 , 2002 TOTAL NO. OF TAX BILLS ON WARRANT : 5111 TOTAL TOWN WARRANT (LEVY) : $ 4,036,944.00 01 / 18/02 1ST PAYMENT: TOWN OF ITHACA SUPERVISOR $ 11500 ,000 . 00 01 /29/02 2ND PAYMENT: TOWN OF ITHACA SUPERVISOR $ 2 ,5361944 .00 TOTAL WARRANT COLLECTED BY JANAURY 29TH : 4 036 944.0 MISCELLANEOUS PAYMENTS TO TOWN OF ITHACA SUPERVISOR: 01 /31 /02 JANUARY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 17570 . 89 06/ 17/02 FEBRUARY THRU MAY PENALTIES AND $2 .00 SERVICE CHRG $ 117145 . 85 IN LIEU OF TAX PAYMENTS: 03/05/02 - ELLIS HOLLOW APARTMENTS PAID IN LIEU OF TAXES $ 28 , 880. 29 03/05/02 - PAID TO TOMPKINS COUNTY BUDGET/FINANCE - CK # 616 $ 61112 . 50 03/05/02 - PAID TO TOWN OFITHACA SUPERVISOR - CK # 617 $ 19354 . 20 03/05/02 - PAID TO ITHACA CITY SCHOOLS - CK # 618 $ 21 ,413 . 59 04/23/02 - ITHACA ELM,MAPLE HOUSES PAID IN LIEU OF TAXES $ 47 ,521 .00 04/23/02 - PAID TO TOWN OF ITHACA SUPERVISOR (FIRE) - CK # 624 $ 71280 . 85 04/23/02 - PAID TO TOWN OF ITHACA SUPERVISOR (TAXES ) - CK # 625 $ 29393 .42 04/23/02 - PAID ITHACA CITY SCHOOLS - CK # 626 $ 37, 846 .74 TOTAL TOMPKINS COUNTY WARRANT : $ 41633,628.22 02/ 11/02 1ST PAYMENT:! TOMPKINS COUNTY BUDGET/FINANCE $ 392007000.00 02/ 11/02 2ND INSTALLMENTS TO BE COLLECTED BY T. C. BUDGET $ 372 ,632 . 70 03/05/02 2ND PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 1307000.00 03/20/02 FRANCHISES PAID TOMPKINS COUNTY BUDGET/FINANCE $ 2809529. 19 04/03/02 3RD PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 757000.00 04/03/02 ADJUSTMENT TO BILL # 3328 $ 330. 15 04/23/02 ADJUSTMENT TO BILLS # 2211A & 2211B $ 29759. 24 04/23/02 ADJUSTMENTTO BILL # 4897 $ 1 .92 04/23/02 ADJUSTMENTiTO BILL # 4975 $ 263 .53 04/23/02 ADJUSTMENT; TO BILL # 4976 $ 134 .26 04/23/02 ADJUSTMENT TO BILL # 4991 $ 3 . 84 04/23/02 ADJUSTMENT TO BILL # 4994 $ 91590.00 04/23/02 ADJUSTMENT TO BILL # 5059 $ 19342 .60 05/01/02 4TH PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 120,000.00 06/01 /02 5TH PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE, $ 40,000.00 06/ 11/02 UNPAID WHITE SHEETS RETURNED TO T. C. BUD/FINANCE $ 3217211 . 73 06/ 11 /02 ADJUSTMENT TO BILL # 2109 $ 357 . 26 06/ 11 /02 ADJUSTMENT TO BILL # 2110 $ 212 .41 06/ 11 /02 FINAL PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 79259 . 39 BALANCE DUE TOMPKINS COUNTY WARRANT : $ 0000 I MISCELLANEOUS PAYMENTS TO TOMPKINS COUNTY BUDGET/FINANCE: 02/ 11/02 FIRST INSTALLMENT SERVICE CHARGES $ 18 ,554 . 83 02/ 14/02 FIRST INSTAL" SERVICE CHARGES $ 76 . 89 03/5/02 FEBRUARY IN TEREST RECEIVER ' S CHECKING ACCOUNT $ 19514 .49 04/03/02 MARCH INTEREST RECEIVER ' S CHECKING ACCOUNT $ 73 . 14 04/30/02 APRIL INTEREST RECEIVER ' S CHECKING ACCOUNT $ 75 . 36 05/31/02 MAY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 42. 51 Regular Meeting of the Ithaca Town Board July 8 , 2002 Human Resources Report for June 2002 Personnel Committee : See attached draft June 12 , 2002 meeting minutes . Safety Committee :ommittee : Committee discussed the presentation of the Safety Manual to the employees . It was recommended to put both the Safety and Personnel Manual in one notebook for each employee . The committee discussed the fire evacuation practice that was held at Town Hall in May and recent Incident Reports . Training and Development : A Mission -Vision retreat has been scheduled for the Town Board for Saturday, July 20th from 9 am to 4 pm . Attached is an agenda for the meeting . Personnel — Civil Service : Department Heads have received evaluation forms for each of their staff to complete by July 8th . These evaluations are done annually prior to the budget process . Commercial Insurance : Due to the flooding of May 13th , the Town has received 5 notices of claim . I do not have at this point a cost for these claims . The Town has also received a notice of claim due to the IFD doing hydrant flushes on Updike Road in June . This claim to date is valued at over $3 , 100 . Health Insurance : The requests for proposals have been mailed out and shall be returned by July 19th Submitted By: Judith C . Drake , PHR Human Resources Manager i Draft Draft Draft Town of Ithaca Personnel Committee Meeting June 12 , 2002 12 : 00 noon Members Present : Supervisor Catherine Valentino ; Councilman Bill Lesser; Cindy Wasleff, Court Clerk; Don Ten Kate , Working Supervisor Absent : Councilman Will Burbank ; Dani Holford , Senior Typist; Larry Salmi , Heavy Equipment Operator Support Staff: Judith C . Drake , Human Resources Manager Others Attending : Paul Tunison and Larry Parlett, SCLIWC i Call to order` 12 : 10 p . m . Agenda Item #2 : Review of minutes of May 15 , 2002 meeting . I Approved as read . Agenda Item' #3 : Persons to be heard : i Cathy Valentino referred back to Al Carvill ' s emails from the May 15th meeting regarding accrued sick time . Maybe a terminated employee should be able to use I the accrued sick time toward COBRA health insurance . It merits some discussion in a future Personnel Committee meeting . Cathy points out that the reason that you never see time used for anything but toward health insurance at retirement is that sick time is not defined as a benefit; it' s a privilege . Larry] Parlett will provide the committee with a copy of the State Comptroller I s opinion on sick time . Agenda Item # 4 : Follow up on Town Board discussion — Vacation Buyback The Town Board agreed to have this included in the Personnel Manual and will become a part of the acceptance of the manual when complete . Bill Lesser is concerned that this may be difficult on new employees since they receive only 2 weeks vacation which isn 't much . If they sell a week back they are only able to take 1 week . Judy Drake points out that an employee does not have toIsell back the whole week — vacation can be sold back in days or even in hours . Cathy thinks the people selling it back will be the ones who usually max out their time (long term people ) . It will be interesting to monitor it , to see who takes advantage of this benefit. 1 Draft Draft Draft Agenda Item #5 : Follow up on Town Board discussion — Health Insurance Buyback . The Town Board agreed to have this included in the Personnel Manual and will become a part of the acceptance of the manual when complete . Judy Drake stated that one of the discussions that did come up at the Town Board meeting was Councilman David Klein ' s concern if an employee takes advantage of this benefit and their spouse loses their insurance and they don 't notify us . Judy will have Attorney John Barney review the affidavit that the employee is required to sign . We will probably need to add a sentence making the employee responsible for notifying the Town if insurance is lost/dropped , so they can be added back to the Town ' s insurance . Bill and Cathy agree that the Town has a moral obligation to make sure all Town employees ' have health insurance coverage . Each year, during open enrollment , the employee will have to sign an affidavit stating they have other insurance . Don TenKate questioned if an employees spouse loses insurance does the employee have to wait for open enrollment? Judy explained that this would be a qualifying event , so the employee would not have to wait . Judy further explained that it is very important to keep insurance because they can get hurt on the " pre-existing condition " clause contained in health insurance policies . Don TenKate asked when more information about the health insurance buy back would be available so employees can decide if it is beneficial for them to take advantage of the benefit . Judy responded that if an employee opts for this benefit they are paid 30 % of the individual rate (264 . 11 x . 30 = 79 . 24/monthly for 2002 ) , Judy also pointed out that this is a taxable benefit . There will be more information about buy back rates during open enrollment . Agenda Item #6 : Update on Health Insurance Issue : Judy brought the committee up to date on what happened with the consortium she was looking into : we can form a consortium , but it would not be in our best interest. Groups are broken down as small (2 to 50 people ) and large (over 50 people ) . If even one of the municipalities has less than 50 people , everyone is assumed to be a small group . The disadvantage of being categorized , as a small group , is that you cannot pick and choose the benefit coverage you want . Small groups receive the community rated and you get "canned " programs . The Town Board issued an authorization for Judy to do an RFP ( Request for Proposals ) for health insurance that she will be sending out this week . 2 Draft Draft Draft Agenda Iteml #7 : Security Conference discussion : Deferred to the next meeting by Cindy. Agenda Item #8 : Draft #6 of Personnel Manual : i Paul Tunison had some "housekeeping " items and additional comments/questions that he noted on his copy of the Personnel Manual , which he passed onto Judy to incorporate into her master. Larry Parlett questioned the " no sneakers" policy on page 15 under Safety Toed Shoes .; Bolton Point has an employee who has recently purchased safety- toed sneakers — are these allowed ? Judy responded that the " no sneakers" was basically put, in there for the Town Highway . We didn 't want them wearing soft soles or anything that could be punctured . The leather on safety toed shoes provide much better protection . It was suggested to change the wording to exclude Bolton Point from not being able to wear sneakers , but Paul actually likes the idea of no sneakers . Paul/Larry will get back to Judy. Don asked whether there needs to be additional language added to this paragraph to address individuals who can not wear safety toed shoes due to a medical condition . Judy stated that if a person is unable to wear safety toed shoes they will need a doctor' s note stating this . The note will stay in their health file and they would not receive the allowance for it . There was some discussion about where this information should be noted . After much discussion , for now it will be put into the introductory paragraph for ALLOWANCES FOR PERSONAL PROTECTIVE EQUIPMENT . It may also be appropriate to restate it under a "saving clause" paragraph . Larry; also had some comments regarding Compensatory Time and Overtime ( page 20 a , b ) . Compensatory Time reads (Generally for Town Hall employees ) i and Overtime reads (Generally for Highway and Commission employees ) i Per Paul the Union contract now allows for Compensatory Time . We need to include Commission employees in the Compensatory Time . Judy clarified/justified how overtime and compensatory time works between Town Hall , Highway and Commission employees . Judy will rework the wording on these two sections for' better understanding . Larry pointed out that under Shift Differential ( page 20 d ) the term "shift" 4 & 5 may be confusing for people who are accustomed to a 1St 2nd and 3rd shift. Larry believes there should be some explanation so people will understand the "shifts" better. There was some discussion on why we are using the shift 4 & 5 ( probably due to different rates — same shifts ) . After much discussion it was 3 Draft Draft Draft decided to change shift 4 & 5 to shift 2 & 3 . Also remove (shift 4 ) & (shift 5 ) from the paragraph . Staying with the same paragraph , Don points out the shift differential for Highway has not increased over the past 4 or 5 years and compares it to the Commissions rates , which are higher. Judy will follow through with a study on shift rates to see if we need to adjust . Paul stated that Larry put together some language changes for page 4 , which refers to the history of SCLIWC (see attached ) . Cathy will pass onto John Barney for review. Don brought forward the need for changes to the 457 Deferred Compensation Program section ( page 40 ) due to recent changes in the rules . The maximum 25 % of gross wages rule has been dropped . Now it is just the dollar amount determined for that year. Don also requested clarification on the Retiree ' s Insurance Percentages ( page 45 ) . Judy explained the changes to this section . Most of the changes were made in 2001 . Judy will incorporate the recommended changes to the draft and bring a "clean " one back to the committee for the next meeting . Next meeting : Wednesday, July 10 , 2002 Adjourned : 1 : 05 p . m . 4 i The Commission is the executive body created by an Agreement of Municipal Cooperation, (AMC) in order to, among other duties, manage, serve and operate projects I and II, which consist of a water supply and transmission system . The Towns of Dryden, Ithaca, and Lansing and the Villages of Cayuga Heights and Lansing are parties to this AMC, which is authorized in accordance with Article 5g of the General Municipal Law of the State of New York and Title 1 -A of the Local Finance Law . For legal requirements, the Commission has designated the Tow of Ithaca to provide specific personnel services . Therefore, the Commission employees are considered Town employees, wit,h respect to the personnel policies and procedures outlined in this manual I Insomuch as the Commission position as stated by a September 2001 Resolution is : "Commission employees are subject to the wage structure, benefits, and employee policies of the 'Commission regardless of the wage structure, benefits and employee policies of the ,employer of record." Suggested rewording of page 4 paragraph 1 : The Commission is the executive body created by an Agreement of Municipal Cooperation, (AMC) in order to, among other duties, manage, serve and operate projects I and 11, which consist of a water supply and transmission system . The Towns of Dryden, Ithaca, and Lansing and the Villages of Cayuga Heights and Lansing are parties to this AMC, which is authorized in accordance with Article 5g of the General Municipal Law of the State of New York and Title 1 -A of the Local Finance Law . The Commission has designated the Town of Ithaca to provide specific personnel related services such as payroll and associated reporting . Those functions result in the Town of Ithaca bearing the status of "Employer of Record" . Commission employees are subject to the wage structure, benefits, and employee policies of the Commission regardless of the wage structure, benefits and employee policies of the employer of record. For economy of scale, the Commission also participates with the Town of Ithaca in various group health, life, and disability commercial policies covering its employees . As such, many of the Commission employee benefits match those of the Town of Ithaca. The merits of combining Commission and Town of Ithaca resources for efficiency and economy gave rise to consolidating personnel manuals into this document. i C OF 1p _ > TOWN OF ITHACA 215 N . Tioga Street , Ithaca , N . Y . 14850 � w `j ° www . town . ithaca.ny.us TOWN CLERK 273-1721 HIGHWAY (Roads , Parks, Trails, Water&Sewer) 273-1656 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 TOWN BOARD RETREAT AGENDA Town Hall , Tioga Conference Room July 20 , 2002 9 : 00 am to 4 : 00 pm Facilitator: Kirby Edmonds 1 . Introduction 2 . Discuss goals and expectations 3 . Create a collective Vision 4 . Discuss and establish operating principles and values 5 . Discuss and establish working agreements 6 . Self Assessments 7 . Next steps and commitments Working lunch to be provided .