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HomeMy WebLinkAboutTB Minutes 2002-04-08 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, APRIL 8 , 2002 AT 5 : 30 P. M . 215 NORTH TIOGA STREET, ITHACA, NEW YORK AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Board of Representatives 4. Report of Fire Commissioners 5 . 6 : 00 p . m . — Persons to be Heard 6 , Joint Sewer Operations and Finance 7 . Noise Permit Applications 8 . 6 : 30 p . m . - Public Hearing — Renovations to the Town Public Works Facility (formerly the Town Highway Facility) 9 . Consider SEOR - Renovations to the Town Public Works Facility 10 . Consider Authorization of Renovations to the Town Public Works Facility 11 . 7 : 00 p . m . — Public Hearing — Consider Enactment of Local Law Rezoning Approximately 15 Acres from R- 15 Residence District to MR Multiple Residence District in Conjunction with Proposed Development at Linderman Creek 12 . Consider .Adoption of Local Law Rezoning Approximately 15 Acres from R- 15 Residence District to MR Multiple Residence District in Conjunction with Proposed Development at Linderman Creek 13 . Discussion of Dedication of Watermain at College Circle 14 . Engineering Report on Burns Road Watermain Request 15 , Consider Designation of Polling Places and Approval of Election District Map for Year 2002 16 . Consider Appointment of Local Advisory Board of Assessment Review 17. Discussion of Higher Education Policy 18 . Discussion of Sick Time Accrual 19 . Consent Agenda a . Town Board Minutes i b . Town of Ithaca Warrants C . Bolton Point Warrants d . Fire Protection Fund Budget Modifications e . Interest Earnings Budget Modifications f. Regular Appointment of Auto Mechanic Assistant g . Regular Appointment of Network / Records Specialist h . I Ratification of Appointment of Deputy Town Clerk i . Town Hall Cleaning Service Contract 20 . Report of Town Committees a . I Agricultural Land Preservation Advisory Committee b . Capital Planning Committee C . Cayuga Lake Watershed Intermunicipal Organization d . i Codes and Ordinances Committee e . Personnel Committee f . Public Works Committee g . Recreation Partnership h . Safety Committee i . Sewer Joint Subcommittee j . I Sewer Contract Committee k . Special District Benefit Assessment Committee I . Transportation Committee i 21 . Report of Town Officials a . Town Clerk b . Highway Superintendent C . Director of Engineering d . ± Director of Planning e . Director of Building and Zoning f . Human Resource Manager g . + Budget Officer h . I Network/ Records Specialist i , iAttorney for the Town of Ithaca 22 . Review of Correspondence a . 3/ 18/2002 Letter from Debbie Teeter, Tompkins County Agriculture & Farmland Protection Board b . 13/ 18/02 Letter from Michael Lane , Tompkins County Board of Representatives , re the County Charter C . 3/ 19/2002 Letter from David Ritchie re dogs d . 3/22/2002 Letter from NYS DEC re Automated Licensing System e . 4/03/02 Email from Suzanne Etherington , State Archives , re Proposed Budget Cuts f . iThank you letter from First Assembly of God g . Thank you letter from Philip LaRocca I 23 . Consider Executive Session I 24 . Consider Adjournment i i i Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Regular Meeting of the Ithaca Town Board Monday, April 8 , 2002 THOSE PRESENT : Supervisor Valentino , Councilwoman Russell , Councilwoman Grigorov, Councilman Klein , Councilman Lesser, Councilman Burbank , Councilman Niederkorn . • OTHERS PRESENT : Tee-Ann Hunter, Town Clerk; John Barney , Town Attorney; Dan Walker, Town Engineer; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Town Planner; Al Carvill , Budget Officer; Judith Drake , Human Resource Manager; Andy Frost , Director of Building and Zoning ; Lauren Bishop , Ithaca Journal ; Aafke Steenhuis , 224 Bostwick Road ; David Lorenzini , Hascup Lorenzini Architects ; Stuart Hartstone , 313 S Aurora St ; Brian Kearney , 1D Vista Ln ; John Fennessey , Conifer Realty , Liverpool , NY; William Goodman , 108 Montrose Ave , Buffalo , NY . CALL TO ORDER : The meeting was called to order at 5 : 30 p . m . and the Supervisor led the assemblage in the Pledge of Allegiance . Agenda Item No . 4 — Report of Fire Commissioners — Bob Romanowski appeared before the Board to present the Fire Commission 's monthly report . (Attachment # 1) . Mr. Romanowski reported that he had attended last Wednesday's Ithaca Common Council meeting with the Fire Chief, Brian Wilbur. One of the points of discussion was the Fire Protection Agreement between the City of Ithaca and the Town of Ithaca . Mr. Romanowski reported that he had argued unsuccessfully against adding the City's proposed changes .. In his estimation , the Town / City meeting requirement and joint discussion arrangements are an imposition on the Town and have no place in the contract . These are better served by a separate , negotiated agreement between the City and the Town ; how they want to get together with Cornell and Ithaca College to discuss contributions is better held not in a fire contract but as a separate contract between the City and the Town . Supervisor Valentino stated her concerns regarding the proposed changes as follows : "Where they have inserted ' elected officials' , that narrows the scope of who we take to meet with Cornell or Ithaca College because , of course , we 'd probably like to have the Fire Chief or maybe some other citizens or fire commissioners to go with us . " - "Saying that we have to meet regularly , whatever regularly means , and report back to them , I agree with you , I don 't think they have any place in the contract language . If the City wants to pass a resolution for us to have some sort of meetings beyond , over, and above what we 've already been doing and try to do , that's fine and the Town would certainly participate because this is what we've been doing , we 've been participating in this right along . But I agree with you , I don 't feel that is appropriate to be in the contract and to tie to that kind of language . I think it would inhibit us , in fact , from trying to negotiate with them and not really help anything . " 1 Approved May 93, 2002 Regular Town Board Meeting April 8, 2002 Supervisor Valentino stated that problems that have come to light regarding how the City has been charging some administrative and other overhead to the Town for joint sewer operations has caused a decline in her level of trust in dealings with the City. She stated that she has asked Attorney Barney to review the Fire Contract one more time . Mr. Romanowski said another Memorandum of Understand would be needed to extend the Fire Contract. Supervisor Valentino agreed stating that another public hearing would be needed for approval of the amended contract . Agenda Item No . 3 — Report of Tompkins County Board of Representatives Tim Joseph , Tompkins County Board of Representatives , appeared before the Board to give the County Board 's monthly report . Vital Communities - Mr. Joseph reported that there was discussion at the Municipal Officials ' Meeting . of whether towns within Tompkins County supported the County's Vital Communities Initiative and its development principles . He feels the County has no business endorsing development principles that the towns do not support . At the Officials' meeting it appeared the towns were pretty supportive . However, Don Barber (Town of Caroline Supervisor) commented that while the individuals present at the meeting appear supportive , his own town has never formally discussed the initiative . He would go back and bring it up for discussion by the Town Board . Mr. Joseph asked that the Ithaca Town Board have a formal discussion of the development principles . Supervisor Valentino requested that such a discussion be put on the Town Board agenda . Supervisor Valentino questioned Mr. Joseph about the priority of this project in view of the County's budget problems . Mr. Joseph reported that each department has been asked to show what a 10 % cut in their 2002 budgets looks like and what another 10 % for 2003 would look like . The way Mr. Joseph sees this affecting the Vital Communities Initiative is that the Planning Department will probably have to reduce staff to get a 10 % reduction . Reduced staff means making a reassessment of your work plan and the Vital Communities Initiative might have to stop right where it is . Supervisor Valentino said she has heard other, smaller communities saying that their real need is the Circuit Rider program and she stated her own opinion that this program is a foundation that can help build the Vital Communities program later on . Councilwoman Russell voiced her support of the Circuit Rider program . In response to Supervisor Valentino's question whether the County had thought about a hiring freeze , Mr. Joseph stated that, at the moment , the County pretty much has a hiring freeze . Regarding the Circuit Rider program , Mr. Joseph reported that one of the things it had going for it was that the Towns pay for it , which might make it something the County Planning Department will protect . Mr. Joseph told the Board that among the reasons the County is being so public about their budget problems is that they are going to be faced with the difficult choice of 2 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 substantial tax increases versus substantial program cuts . The County wants to hear from tax- payers , citizens , and other local officials about what is important . If the County ends up dealing with the gap through a tax increase they want to be doing it because people came to them and said they prefer it to program cuts . Supervisor Valentino voiced her support of this approach . In response to questions from Councilman Klein , Mr. Joseph stated that a 1 % increase in the County tax rate yields approximately $ 200 , 000 in revenue . It would take a 38 % tax increase to fill the entire gap without any cuts . To fill the gap by just cutting back requires about 7 million in cuts , this includes scheduled capital improvements . The impact of eliminating the sales tax on clothing was discussed , the effects of which are difficult to predict or analyze . OTHER BUSINESS - Supervisor Valentino reported that the Town Hall is serving as a collection site for the Red Cross Food Drive . She further reported on the success of the Red Cross blood drive held at Town Hall stating that Judy Drake and Lisa Carrier-Titti are exploring hosting future drives . Agenda Item No . El — Joint Sewer Operations and Finance (Letter from Noel Desch and Accounting of Charge-backs Attachment #2) Supervisor Valentino reported to the Board her growing concerns regarding the City of Ithaca 's handling of the Joint Sewer Operations finances and the costs of the interceptor project . Regarding the Joint. Sewer Operations , Supervisor Valentino reported that Sciaraba and Walker audits conducted for 1999 and 2000 reveal charge- backs to the Town for administrative overhead , principal payments , and debt service costs . Administrative charge-backs were $218 , 000 in 1999 and $238 , 810 for 2000 . Regarding charges for principal payments and debt service , Supervisor Valentino stated that the Town has never approved nor gone through public hearings to allow the Town to incur any debt jointly with the City of Ithaca . Supervisor Valentino reported that she has requested copies of the City' s Annual Reports filed with the State Comptroller dating back to 1984 so that she can analyze how the situation evolved . Supervisor Valentino went on to tell the Board of concerns regarding the co-mingling of Joint Sewer funds with City funds . The Town has fairly large cash balances in the Joint Sewer Fund , both unappropriated funds and capital reserve funds . This money is not supposed to be co- mingled with City money, but should be maintained in a separate account. According to the agreement , those funds should not be accrued . Any unappropriated fund balance at year-end should be applied to the next year's budget. That has not happened . The Town has requested that the City comply with the agreement and begin using the unappropriated fund balance toward the Town ' s share of costs for operation and maintenance of the sewer project . Supervisor Valentino reported that, at the last Sewer Joint Subcommittee meeting , Dominic presented numbers he had broken out for the Town ' s portion of the general fund balance and the capital reserve fund . They were shockingly lower than what she believed the Town 's balances should be . Supervisor 3 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Valentino and Dan Walker have been trying to figure out how the funds have been used and are awaiting copies of the State Comptroller's Annual Reports so that they can analyze the situation . Board discussion followed . Councilman Niederkorn stated that he felt unable to responsibly evaluate the situation based upon the information he had and asked that the Town continue to look for answers rather than level accusations . Agenda Item No . ; 8 — Public Hearing for the Renovations to the Town Public Works Facility (Attachment #3) Supervisor Valentino opened the public hearing for the Renovations to the Town Public Works Facility at 6 : 30 p . m . Agenda Item No . 7 — Noise Permit Applications (Attachment #4) Aafke Steenhuis , 224 Bostwick Road , Ithaca , NY — Ms . Steenhuis appeared before the Board to answer any questions in connection with her Noise Permit Application . Councilman Burbank asked Ms . Steenhuis if she had contacted her neighbors . Ms . Steenhuis responded that she did not have many neighbors . The one household she felt should be notified were out of town , but she planned to contact them when they returned . Mr. Frost reportedi that Ms . Steenhuis had been granted a noise permit five years ago for a similar function and there had been no complaints . RESOLUTION NO 2002-54 — Noise Permit for Tammo and Aafke Steenhuis, 224 Bostwick Rd RESOLVED that the governing Town Board grant a noise permit to Tammo and Aafke Steenhuis for a marriage celebration at their house at 224 Bostwick Road , Ithaca , New York on July 6 , 2002 between 12 : 00 p . m . and 12 : 00 a . m . MOVED : Councilwoman Russell SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye . The motion was carried unanimously Stuart Hartstone , 313 South Aurora Street , Ithaca , NY and Brian Kearney, 1 D Vista Lane , Ithaca , NY appeared before the Board to answer any questions regarding their Noise Permit Application . 4 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Mr. Frost expressed some concerns about the application and the Board cautioned Mr. Hartstone and Mr. Kearney to behave responsibly. Conditions were discussed and required . Mr. Frost agreed to coordinate notification of the Sheriff' s Department. RESOLUTION NO. 2002-55 — Noise Permit for Stuart Hartstone and Brian Kearney RESOLVED that the governing Town Board grant a noise permit to Stuart Hartstone , 313 South Aurora Street , Apartment I , Ithaca , New York and Brian Kearney, 1D Vista Lane , Ithaca , New York for a party to be held outside the Cayuga Vista Apartments at 1020 Danby Road on Saturday April 20 , 2002 between 3 : 00 p . m . and 11 : 00 p . m . with the following conditions . 1 . The music will end at 11 : 00 p . m . 2 . There will be, no parking on State Route 96B 3 . The entertainment will take place behind the building at 1020 Danby Road 4 . The louder bands will perform early in the day MOVED : Councilman Lesser SECONDED : Councilman Klein VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . Agenda Item No . 8 — Public Hearing — Renovations to the Town Highway Facility (Attachment #5 BGrd_get Worksheet; Architectural Drawings in Box #669) No one from the public came forward to speak to the Board . David Lorenzini , Hascup Lorenzini Architects appeared before the Board and presented the plans for the proposed renovations to the Town Highway Facility In response to Board questions regarding projected costs , Dan Walker stated that the estimated cost of 1 . 7 million (as outlined in attachment) was bumping close to the proposed 1 . 8 million , but there were items that could be taken out of the budget , such as furnishings and network design and installation . He further stated that he was hopeful bids would come in lower than 1 . 7 million Wash- bay and radiant heating will be bid as deduct options and , if bids come in below budget , they will be added back into the project. The Board discussed that radiant heat, if it is to be included , must be installed during construction , whereas the wash bay can be added at a later date . The Planning Board will be looking at the plans at their May 7 , 2002 meeting , the Zoning Board of Appeals at their May 20 , 2002 meeting , and the project could go out to bid after that . Construction could conceivably start in mid -July. 5 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 The lifetime of the building , for bonding purposes , is 15 years . Agenda Item No . 11 — Public Hearing — Consider Enactment of Local Law Rezoning Approximately 15 Acres from R -15 Residence District to MR Multiple Residence District in Conjunction with Proposed Development at Linderman Creek (Attachment #6 — Public Notices and Certificate of Necessity)) Supervisor Valentino opened the public hearing at 7 : 00 p . m . Agenda Item No . 8 — Public Hearing — Renovations to the Town Highway Facility con 't RESOLUTION NO. 2002-056 - SEQR: TOWN OF ITHACA PUBLIC WORKS FACILITY = EXPANSION AND RENOVATION (Attachment #7) WHEREAS„ this action is the expansion and renovation of the Town of Ithaca Public Works Facility, located at 106 Seven Mile Drive on Tax Parcel No . 33-2-6 . 1 ; and WHEREAS , said project will include the renovation of +/- 10 , 900 square feet of existing space and the addition of +/- 16 , 000 square feet of new space to include new offices , break room , conference room , maintenance bay , wash bay , and storage space , and modification of the existing parking area on the 11 . 0 +/- acre property; and WHEREAS , the proposed actions , which include authorization of the project construction and funding by the Town Board , site plan approval by the Town of Ithaca Planning Board , and special approval by the Town of Ithaca Zoning Board of Appeals , are Type I actions pursuant to the State Environmental Quality Review Act , 6 NYCRR Part 617 , and Town of Ithaca Local Law No . 5 of the Year 1988 Providing for Environmental Review of Actions in the Town of Ithaca ; and WHEREAS , the Town Board , at its meeting of February 11 , 2002 , declared its intent to act as lead agency to coordinate the environmental review of the proposed project and related actions as described above , and circulated a notice of intent to serve as lead agency to involved and interested agencies ; and WHEREAS , the Town Board , at a public hearing held on April 8 , 2002 , has reviewed and accepted as adequate the Full Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board , having received no objections from other involved agencies , hereby establishes itself as Lead Agency to coordinate the environmental review of the above-described actions ; and FURTHER RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act and Local Law No . 5 of the Year 1988 Providing for Environmental Review in the Town of Ithaca , for the above referenced actions as proposed and , therefore , an Environmental Impact Statement will not be required . A 6 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 notice of this determination will be duly filed and published pursuant to the provisions of 6NYCRR Part 617 . 12 . MOVED : Councilwoman Grigorov SECONDED : Councilman Klein • VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously. RESOLUTION NO. 2002-057 = AUTHORIZING THE RENOVATION AND EXPANSION OF THE TOWN PUBLIC WORKS FACILITY, AUTHORIZING THE EXPENDITURES OF CAPITAL RESERVE FUNDS FOR SUCH PURPOSE, AUTHORIZING THE ISSUANCE AND SALE OF SERIAL BONDS OF UP TO $800, 000, AND AUTHORIZING THE EXPENDITURE OF' SURPLUS FUNDS FOR THE BALANCE OF THE COSTS OF SUCH PROJECT WHEREAS , -the Town Board of the Town of Ithaca has found that the present Town Public Works facility at 106 Seven Mile Drive , Ithaca , New York , is inadequate for the needs of the citizens of the community , the highway crews and staff of the Town , the Parks , Water and Sewer staffs and related personnel , equipment and supplies ; and WHEREAS , the Town , after investigation and review of various proposals , retained the architectural firm of HASCUP LORENZINI for the purposes of analyzing the costs of remodeling the current building on said site (formerly known as the Town Highway Facility) and expanding such building to provide adequate and appropriate space for the public works functions of -the Town at a cost that was reasonable to the Town Board and the taxpayers of the Town of Ithaca ; and WHEREAS , the Town Board has received the report of such architectural firm indicating that the building may be renovated and expanded at a price and upon terms that the Town Board believes to be appropriate ; and WHEREAS , -the renovation , remodeling and expansion of the building has been determined to be a "Type I Action " pursuant to the laws and regulations of the Town of Ithaca adopted pursuant to the State Environmental Quality Review Act and the regulations of the New York State Department of Environmental Conservation promulgated thereunder, the implementation of which as proposed , the Town Board has determined , will not result in any significant environmental effects ; and WHEREAS , it is now desired to authorize the expansion of said building , the remodeling and updating of the building , and financing of such capital project; • NOW , THEREFORE , BE IT RESOLVED by the Town Board of the Town of Ithaca as follows : 7 Approved May 93, 2002 Regular Town Board Meeting April 8, 2002 Section 1 . The Town of Ithaca hereby authorizes the renovation of approximately 10 , 900 square feet of the existing Town Public Works Facility at 106 Seven Mile Drive , Ithaca , New York ; the expansion of such facility by the construction of approximately 16 , 000 additional square feet to include new offices , breakroom , conference room , maintenance bay , wash bay , and storage space ; the equipping of such additional spaces ; and related site work ; all of said actions being authorized pursuant to Section 220 of the Town Law, Section 2 . The Town of Ithaca , subject to the approval of the voters of the Town of Ithaca if a referendum is requested , hereby authorizes the expenditure of up to $ 1 , 800 , 000 . 00 for the purpose of such renovation , expansion , and equipping of such building and the payment of all costs incident thereto , including architects fees , consulting fees , attorneys fees , bidding costs and any other related costs , all of said actions being hereinafter collectively referred to as the " Project" and all of such actions being authorized pursuant to Section 220 of the Town Law. Section 3 . $ 1 , 800 , 000 . 00 is estimated as the maximum cost for Project. Section 4 . The plan for the financing of the Project consists of (a ) The expenditure of all of the funds in the "Capital Reserve Fund Town Highway Garage and Administration Building " established by Town Board Resolution Number 169 adopted November 9 , 2000 with a balance of approximately $ 180 , 724 as of the date of this resolution , towards the costs of the Project ; and (b ) The issuance of General Obligation Serial Bonds of the Town in the principal sum of not more than $ 800 , 000 . 00 , to be issued pursuant to the Local Finance Law for a portion of the remaining costs of the Project; and (c) Payment from surplus funds of the Town of the balance of the remaining costs of such renovation , expansion , construction and equipping costs . Section 5 . It is hereby determined that the period of probable usefulness of the aforesaid specific objects or purposes is 15 years , pursuant to Subdivision 12 (a )(2 ) of Paragraph a of Section 11 . 00 of the Local Finance Law. It is further determined that the maximum maturity of the serial bonds herein authorized will exceed five years . Section 6 . The full faith and credit of said Town of Ithaca , Tompkins County , New York , are hereby irrevocably pledged to the payment of the principal of and interest on said bonds as the same respectively become due and payable . An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property in said Town a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable . 8 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Section 7 . Such bonds shall be in fully registered form and shall be signed in the name of the Town of Ithaca , New York , by the manual or facsimile signature of its Supervisor, and a facsimile of its corporate seal shall be imprinted thereon and attested by the manual or facsimile signature of its Town Clerk . Section 8 . The powers and duties of advertising such bonds for sale , • conducting the sale and awarding the bonds , are hereby delegated to the Town Supervisor, who shall advertise such bonds for sale , conduct the sale , and award the bonds in such manner as he or she shall deem best for the interests of said Town , provided , however, that in the exercise of these delegated powers , he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds . The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds , who shall not be obliged to see to the application of the purchase money . Section 9 . Subject to the provisions of the Local Finance Law, the power to authorize the issuance and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized , including renewals of such notes , is hereby delegated to the Supervisor, the Chief Fiscal Officer. Such notes shall be of such terms , form and contents , and shall be sold in such manner as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 10 . All other matters , except as provided herein relating to such bonds , including determining whether to issue such serial bonds having substantially level or declining debt service and all matters related thereto , prescribing whether manual or facsimile signatures shall appear on said bonds , prescribing the method for the recording of ownership of said bonds , appointing the fiscal agent or agents for said bonds , providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town ) , the date , denominations , maturities and interest payment dates , place or places of payment , and also including the. consolidation with other issues , shall be determined by the Supervisor. It is hereby determined that it is to the financial advantage of the Town of Ithaca not to impose and collect from registered owners of such serial bonds any charges for mailing , shipping and insuring bonds transferred or exchanged by the fiscal agent, and accordingly , pursuant to paragraph c of Section 70 . 00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent . Such bonds shall contain substantially the recital of validity clause provided for in Section 52 .00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by Section 52 . 00 of the Local Finance Law, as the Town Supervisor shall determine . Section 11 . This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1 . 150- 1 . Other than as specified in this resolution , no moneys are , or are reasonably expected to be , reserved , allocated on 9 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 a long-term basis , or otherwise set aside with respect to the permanent funding of the object or purpose described herein . Section 12 . The validity of such bonds may be contested only if: 1 . Such bonds are authorized for an object or purchase for which said Town is not authorized to expend money , or 2 . The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with , and an action , suit or proceeding contesting such validity is commenced within 20 days after the date of publication , or 3 . Such bonds are authorized in violation of the provision of the Constitution . Section 13 . Pursuant to the provisions of Section 6-c of the General Municipal Law, as amended , the Town Supervisor of the Town of Ithaca be and such Supervisor hereby is authorized and directed to expend from the " Capital Reserve Fund Town Highway Garage and Administration Building" of the Town of Ithaca , duly established by Town Board Resolution Number 169 adopted November 9 , 2000 , all of the principal and accumulated interest in said reserve fund , presently amounting to approximately $ 180 , 724 . 00 ( plus any amounts subsequently deposited in said account or interest earned on said account , but in no event in excess of the costs of the Project) for the costs of the Project upon receipt of appropriate and valid requisitions for sums for same . Section 14 . Within 10 days after the adoption of this resolution by the Town Board , the Town Clerk shall , as set forth in Section 90 of the Town Law, post and publish a notice which shall set forth the date of the adoption of this resolution and contain an abstract of this resolution , concisely stating the purpose and effect thereof. Such notice shall specify that such resolution was adopted subject to a permissive referendum . Section 15 . If no referendum is requested , or if requested , a . referendum is held and the referendum approves the resolution , this resolution , or a summary thereof, shall be published by the Town Clerk of the Town of Ithaca , together with a notice in substantially the form prescribed , and containing the information required , by Section 81 . 00 of said Local Finance Law, such publication to be in the Ithaca Journal , a newspaper published in the City of Ithaca and having a general circulation within such Town . Section 16 . This resolution shall take effect immediately , unless a referendum is requested , in which event it shall take effect , if approved at such referendum , upon such approval . 10 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Section 17 . This resolution is adopted subject to a permissive referendum pursuant to Town Law Section 220 , Local Finance Law Section 35 , and General Municipal Law Section 6-c . The question of adoption of the foregoing resolution was duly put to a vote on a roll call , which resulted as follows : • MOVED : Councilwoman Russell SECONDED „ Councilman Klein Supervisor Valentino Voting Aye Councilman Klein Voting Aye Councilwoman Grigorov Voting Aye Councilwoman Russell Voting Aye Councilman Lesser Voting Aye Councilman Niederkorn Voting Aye Councilman Burbank Voting Aye The resolution was thereupon duly adopted . Agenda Item No . 11 — Public Hearing — Consider Enactment of Local Law Rezoning Approximately 15 Acres from R - 15 Residence District to MR Multiple Residence District in Conjunction with Proposed Development at Linderman Creek Attorney Barney reported that the Planning Board had reviewed the application and issued preliminary site plan approval . Because the Planning Board has served as lead agency for the environmental review , there is no SEQR before the Board for approval . John Fenessey, Conifer Reality , appeared before the Board regarding the Linderman Creek , Phase II application that requires this zone change . He told the Board the purpose is to seek a zone change to develop 72 apartments and potential for development of another 24 . Both Mr. Walker and Mr. Kanter stated that they had reviewed the plans and they were satisfied with the proposal . Supervisor Valentino asked for questions from the public . There were none . Supervisor Valentino closed the public hearing at 7 : 25 p . m . Supervisor Valentino closed the public hearing on the Public Works Facility at 7 : 26 p . m . RESOLUTION NO. 2002-58 - ADOPTING A LOCAL LAW AMENDING THE TOWN OF • ITHACA ZONING ORDINANCE AND MAP REZONING PORTIONS OF TAX PARCELS NOS. 27-01 - 13. 12 AND 27-01 43. 16 LOCATED ON N. Y. S. ROUTE 79 FROM RESIDENCE DISTRICT R- 15 TO MULTIPLE RESIDENCE DISTRICT 11 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 ( Linderman Creek Apartments- Phases 2 and 3 ) WHEREAS , a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on April 8 , 2002 , at 7 : 00 p . m . to hear all interested parties on a proposed local law entitled "A LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING ORDINANCE AND MAP REZONING PORTIONS OF TAX PARCELS NOS , 27-01 - 13 . 12 AND 27-01 - 13 . 16 LOCATED ON N . Y. S . ROUTE 79 FROM RESIDENCE DISTRICT R- 15 TO MULTIPLE RESIDENCE DISTRICT ( Linderman Creek Apartments- Phases 2 and 3 )" ; and WHEREAS , notice of said public hearing was duly advertised in the Ithaca Journal ; and WHEREAS , said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS , pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 ( State Environmental Quality Review Act) the Town Planning Board , acting as Lead Agency , made a determination that the project contemplated by the rezoning , and the rezoning itself, would not have a significant effect on the environment; and NOW , THEREFORE , be it RESOLVED , that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING ORDINANCE AND MAP REZONING PORTIONS OF TAX PARCELS NOS . 27-01 - 13 . 12 AND 27-01 - 13 . 16 LOCATED ON N . Y . S . ROUTE 79 FROM RESIDENCE DISTRICT R- 15 TO MULTIPLE RESIDENCE DISTRICT ( Linderman Creek Apartments- Phases 2 and 3 ) , " a copy of which is attached hereto and made a part of this resolution ; and it is further RESOLVED , that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State and to cause a copy or abstract of such local law to be published in the Ithaca Journal as required by law. MOVED : Councilwoman Russell SECONDED : Councilman Lesser VOTE : Supervisor Valentino , aye Councilwoman Russell , , aye Councilwoman Grigorov , aye Councilman Klein , abstain Councilman Lesser, aye Councilman Burbank , aye Councilman Niederkorn , aye 12 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 The motion was carried . Agenda Item NoO 6 — Joint Sewer Operations and Finance — Cayuga Heights Treatment Plant • Supervisor Valentino returned to discussion of the Joint Sewer project with regard to the Cayuga Heights Treatment Plant . She reported that Stearns and Wheler had surveyed the plant to determine its condition prior to its being accepted into the point sewer operations . Stearns and Wheler reported that the plant had been maintained on a regular basis and they saw no needed , major capital investment other than ongoing maintenance . The City has raised issues about the plant and has contracted with an outside engineering firm to perform another survey at a cost of $ 15 , 000 . Based on what Stearns and Wheler has told the Town , neither Supervisor Valentino nor Dan Walker see the need to share in those costs . Supervisor Valentino requested only that the Town be willing to expend $2 , 750 for the inspection of the reinforced concrete settling tanks , which Cayuga Heights is willing to draw down for the inspection . Councilman Niederkorn asked if the City were agreeable to this and Supervisor Valentino replied that the City was aware that none of the other municipalities (Town of Ithaca , Dryden , and the Town and Village of Lansing ) are interested in paying for the additional engineering survey the City is requesting . Dan Walker reported that Stearns and Wheler had been commissioned to evaluate the Cayuga Heights plant , its maintenance needs , and if there were any catastrophic issues that we need to be aware of. They came back with a report that said Cayuga Heights has been doing capital maintenance on the plant on a regular basis , the tankage is in basically good shape , submerged concrete tanks generally don 't deteriorate because oxygen doesn 't get to them , and there 's no evidence of any breakdowns . They said as long as we do the routine maintenance every year, the plant is going to work for us for another 30 to 40 years . The other important point is that Cayuga Heights had no interest in giving the project the plant in the first place . This is not an evaluation to see if someone has offered the project a bill of goods . Cayuga Heights would be just as happy to maintain the plant themselves for the next 50 years . RESOLUTION NO. 2002=059 - Authorize $2, 500. 00 for Structural Testin_q of Village of Cayu_ga Heights Wastewater Treatment Plant WHEREAS , as part of the proposed Intermunicipal Sewer System , the Village of Cayuga Heights has offered to participate fully by contributing the Village of Cayuga Heights Wastewater Treatment Plant to serve said Intermunicipal Sewer System ; and WHEREAS , the Village of Cayuga Heights contracted with Stearns and Wheler to provide a plant evaluation and statement of probable maintenance needs for the Village of Cayuga Heights Wastewater Treatment Plant , which was acceptable to the Town of Ithaca and the Town Dryden as documentation that no major expenses other than normal maintenance were anticipated for the facility; and 13 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 WHEREAS , the City of Ithaca has requested that an outside party perform a facility evaluation for the Village of Cayuga Heights Wastewater Treatment Plant and has contracted with Blasland , Bouck , and Lee , Inc . who has proposed to complete the evaluation and provide a report of condition for the plant for the sum $ 15 , 017 . 00 ; and WHEREAS , the Town felt the only additional information needed was structural testing of concrete settling tanks ; and WHEREAS , the Town of Ithaca has agreed to pay half of the cost of the structural testing not to exceed $ 2 , 500 . 00 which is half the total cost estimated by Stearns and Wheler; now, therefore , be it RESOLVED , that the Town of Ithaca will reimburse the City of Ithaca an amount not to exceed $ 2 , 500 . 00 upon receipt of the completed structural report and a copy of the paid invoice to Blasland , Bouck, and Lee , Inc . MOVED : Councilman Niederkorn SECONDED : Councilwoman Grigorov VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye . Motion carried unanimously. Agenda Item No . 13 - Discussion of Dedication of Watermain at College Circle (Attachment # 12 - 413102 Memo from Dan Walker) Dan Walker reported that Phase II of College Circle has been approved by the Planning Board . The existing water main is an 8 " water main that was installed to Town standards for Phase I . At the time that it was first installed , it was determined it would remain a private water system with a master meter for the whole facility . In reviewing the hydraulics for fire flow, the Fire Department had a concern that the metering and the backflow prevention devices required for private systems are restricting flow. The Town is proposing to take over the main at the center of the road , not all the laterals . At this point , we don 't have all the paperwork to accept the main but we ' re asking that the Board find this a reasonable route to go and accept the location of the water main so that we can proceed with the dedication process . Resolution No 2002- 60 — Accept Location of Watermain on College Circle WHEREAS the Town Engineer has recommended that water mains for College Circle become part of the dedicated water system for the Town of Ithaca ; now , therefore , be it RESOLVED , that the Town of Ithaca Town Board accepts location of water mains shown on site plans for the College Circle future Town water mains . MOVED : Councilman Klein 14 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . • Agenda Item No . 14 — Discussion of Burns Road Watermain Request (Attachment #8 Dan Walker recommended that consideration of a 2 , 000-foot water main extension , with a preliminary projected cost of about $ 110 , 000 , be put on the capital project list for review by the Capital Projects Committee . There was discussion of where this project stands in relation to other water main requests such as Drew subdivision and an indication that we needed to respond to these other requests . Cost , resultant development pressure , and possible health/safety hazard were cited as determining factors . Supervisor Valentino and Councilwoman Grigorov indicated that the project would be run through the Capital Project Committee' s matrix and given a thoughtful priority based upon the results of that process . Councilman Burbank asked if Town staff had verified the existence of the Burns Road problems . Dan Walker responded that he had not , but they could . The Board agreed to send this proposal to the Capital Projects Committee for consideration . Agenda Item NO . 15 = Consider Designation of Polling Places and Approval of Election District Map for Year 2002 (Attachment #9 — Map) Polling places will remain the same as they were for the 2001 election . RESOLUTION NO. 2002-61 - DESIGNATION OF ELECTION DISTRICT POLLING PLACES 8 APPROVAL OF CORRESPONDING ELECTION DISTRICT MAP WHEREAS , in conformity with Election Law it is necessary that the governing Town Board designate the! names and addresses of Election District Polling Places for voting within the Town of Ithaca ; and WHEREAS , in conformity with Election Law it is necessary that the governing Town Board approve a corresponding "official map" which outlines and describes the said Election District Polling Places within the Town of Ithaca ; and WHEREAS , the governing Town Board wishes to be in compliance with the Election Law with regards to the same ; now, therefore , be it 15 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 RESOLVED , the governing Town Board of the Town of Ithaca hereby designates the following listing of election district polling places , as the official "Town of Ithaca Election District Polling Places for the Year 2002 " ; and be it further RESOLVED , the said " Election District Polling Places for the Year 2002 " are all in compliance with the Election Law and are accessible to the handicapped ; and be it further RESOLVED, the governing Town Board of the Town of Ithaca hereby adopts the attached corresponding "Election District Map " as the official map, which outlines and indicates the location of the said polling places for voting within the Town of Ithaca; and be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution, and a certified copy of the corresponding "Election District Map " to the Tompkins County Board of Elections. ELECTION DISTRICT POLLING PLACES FOR THE YEAR 2002 District # 1 - West Hill Fire Station , 1242 Trumansburg Road District #2 - Veteran Volunteer Fireman 's Association , Inc . , 638 Elmira Road District #3 - South Hill Fire Station , 965 Danby Road District #4 - Reis Tennis Center @ Cornell University, 230 Pine Tree Road District #5 - Hasbrouck Apartments Community Center, 121 Pleasant Grove Road District #6 - B . O . C . E . S . , 555 Warren Road District #7 - Cayuga Heights Fire Department, 194 Pleasant Grove Road District #8 - Cayuga Heights Fire Department , 194 Pleasant Grove Road District #9 - Boynton Middle School , 1601 North Cayuga Street District # 10 - South Hill Fire Station , 965 Danby Road District # 11 - Reis Tennis Center @ Cornell University , 230 Pine Tree Road District # 12 - Maplewood Apartments Community Center, District # 13 - Hospice Care , 172 East King Road MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye . Motion carried unanimously. Agenda Item No . , 16 - Consider Appointment of Local Advisory Board of Assessment Review Resolution No. 2002-062 - Appointments To Local Advisory Board of Assessment Review 16 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 WHEREAS , the Tompkins County Local Advisory Board of Assessment Review will hold their review proceedings on Tuesday , May 14 , 2002 from 3 : 00 p . m . to 6 : 00 p . m . , at the Ithaca Town Hall , 215 North Tioga Street , Ithaca , New York ; and WHEREAS , it is necessary that the Town Supervisor appoint two members of the Town Board to attend the said proceedings as Town of Ithaca representatives ; now, therefore , be it RESOLVED ., the Town Supervisor hereby appoints Councilman Will Burbank and Councilman Nieder-korn as the Town of Ithaca representatives on the Tompkins County Local Advisory Board of Assessment Review scheduled for Thursday , May 10 , 2002 ; and , be it further RESOLVED , the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Assessment Department, MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye . Motion carried unanimously. Agenda Item No . 17 - Discussion of Higher Education Policy (Attachment 4101 Supervisor Valentino reviewed with the Board recommendations from the Personnel Committee regarding guidelines and criteria for reimbursement of educational costs . Councilman Lesser questioned reference to "C" as a passing grade stating that most colleges consider " D" a passing grade . The Board agreed that the required grade should be "C" . Councilman Klein ,asked for clarification of the phrase " pay without use of fringe time Judy Drake responded that staff would not have to use vacation time or personal time to attend daytime classes . Final determination would be up to the department head . Councilman Klein asked if there should be a commitment from the employee , after completion of a course , to stay employed by the Town for a designated period of time stating that he did riot feel terribly comfortable paying several hundred dollars for someone to take a course upon completion of which they took employment elsewhere . Mr. Frost expressed discomfort with the authority given to department heads to grant or • deny permission for coursework . The Board indicated they felt such calls were a department head responsibility. Judy Drake reported that employees would prefer a system where the Town pays for the coursework and if an employee fails to successfully complete the course , they would have 17 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 to reimburse the Town . Many employees simply do not have the money to pay for the courses and wait for reimbursement from the Town upon successful completion of the course . Councilman Klein asked if the Town had the legal right to deduct the money from 4 an employees paycheck to which Attorney Barney replied that they would have to give their consent , sign a consent form . With regard to the recommended requirement that an employee remain with the Town for a period of 6 months following completion of coursework , Councilman Burbank asked if a hardship mechanism could be built into that arrangement . Attorney Barney stated that the Town could chose to waive the requirement. Ms . Drake asked the Board if they wanted to continue with the current policy that any conference or educational costs over $200 . 00 come before the Board for approval ? The Board indicated that they wanted to continue this . Ms . Drake pointed out to the Board that the proposed policy relates to degree programs only, paying for job specific courses within those degree programs . Our current conference and training policy covers the case of individual , job related courses . The matter was returned to the Personnel Committee . Agenda Item No . 18 - Discussion of Sick Time Accrual Ms . Drake asked the Board to increase the allowed sick time accrual from the current 135 days to 165 days to be consistent with the New York State Retirement System policy . The Board gave verbal approval . The change will be incorporated into the Personnel Manual . Agenda Item No . 19 — Consent Agenda Councilwoman Grigorov pulled the Minutes . Minute Preparation Responding to sample summary minutes prepared for the February 2002 Town Board Meeting , the Board discussed moving from verbatim type minutes to summary minutes . All members were in favor of summary minutes , but there was disagreement regarding how long audio-tapes of the meetings should be kept . Councilman Burbank stated that he felt tapes should be kept permanently , and there was discussion of the pros and cons of retaining the meeting tapes once the Board has approved the minutes . The advantage would be that , if questions arose or an understanding of the thinking behind a decision was wanted , there would be a tape of the meeting for reference . The disadvantage is that , once approved , minutes become the official record of the meeting . The tapes can provide the opportunity for people to argue that you have said something different than what your official record shows . The State requires a four- month retention period . Councilman Burbank restated his opinion that there should be an unofficial recording of all our meetings for future reference and indicated that he was not worried about peopling coming in and trying to hold us accountable for something that was said . Attorney Barney 18 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 cautioned against t:he retention of two versions (one taped and one written ) of a meeting . It leaves the door open for someone to conclude that something different from what was in your official resolution was what the Board intended . A straw vote was taken with the following results : Councilman Niederkorn , summary minutes and disposal of tapes after the statutory retention period ; Councilman Burbank, • summary minutes and retention of tapes ; Councilman Lesser, summary minutes and disposal of tapes after statutory retention period ; Councilman Klein , summary minutes , ambivalent regarding retention of tapes ; Councilwoman Grigorov , summary minutes and disposal of tapes after the statutory retention period ; Councilwoman Russell , summary minutes and disposal of tapes after the statutory retention period ; Supervisor Valentino , summary minutes and disposal of tapes after the statutory retention period . Mr. Kanter expressed his opinion of the need to maintain a very accurate record of public hearings and what the public said at those hearings . Ms . Hunter stated that it was her intention to maintain a verbatim account of public comment. Attorney Barney questioned whether this might give greater weight to public comment versus Board deliberations . Ms . Hunter stated that it was the Town Clerk's job to maintain a record of the Board 's official meetings , that in all but North Hempstead Long Island ( North Hempstead employs a court stenographer to prepare actual verbatim minutes ) summary minutes were prepared , and ultimately they were the responsibility of the Town Clerk whose elected duty was to prepare and maintain this record . She asked the Board how much they wanted to choreograph how this was done or how much they wanted to just let it be done . She state , she was uncomfortable with the judgment calls required by the current verbatim type preparation and would prefer that the minute presentation clearly indicated that were the Clerk's record of the proceedings . Asked how she would handle public comment , Ms . Hunter replied that she would report those comments as stated . She indicated that she would include in great detail exchanges between the Board and members of the public and was in the practice of including written statements and materials under review as attachments to the minutes . The Board agreed to allow Ms . Hunter to prepare summary minutes . Agenda Item No . '19 — Consent Agenda ( continued) Supervisor Valentino pulled the cleaning service contract . RESOLUTION NO,. 2002= 63 — Consent Agenda Items. BE IT RESOLVED , that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items . • MOVED : Councilman Lesser SECONDED : Councilman Burbank 19 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . RESOLUTION NO. 2002- 63b - Town of Ithaca Warrants. WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated . VOUCHER NOS . 4825 through 4972 General Fund Townwide 61 , 886 . 60 General Fund Para: Town 20 , 649 . 76 Highway Fund Part Town 134 , 720 . 00 Water Fund 184 , 591081 Sewer Fund 11 , 032 . 81 Lighting Districts 11116 . 59 Capital Project - West Hill 51691 . 00 Fire Protection 21555 . 00 Debt Service 743 . 28 TOTAL 422 . 986 . 85 MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously. RESOLUTION NO. 2002- 63c — Bolton Points Warrants. WHEREAS , the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now , therefore , be it RESOLVED , that the governing Town Board hereby authorizes the payment of the said vouchers . 20 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Voucher Numbers : 118- 177 TOTAL WARRANT : $ 236 , 846 . 14 MOVED : Councilman Lesser SECONDED : Councilman Burbank • VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously. RESOLUTION NO.. 2002=063d — FIRE PROTECTION FUND 2002 BUDGET MODIFICATIONS WHEREAS : Effective 3/ 18/02 the Town of Ithaca and the Volunteer Fire Department of the Village of Cayuga Heights have enter into a five year fire protection for the Town residents , and WHEREAS : The contractual amount for fire protection services total $ 93 , 368 for the Town 's 2002 calendar year. The current 2002 Adopted Budget has appropriated funding for these services at $ 79 , 974 , and therefore be it RESOLVED : That the Town Supervisor and Town Budget Officer recommend to and seek the approval and authorization of this governing Town Board to modify ( increase ) the 2002 Fire Protection Budget , line item SF3410 . 492 (Village of Cayuga Heights ) by $ 13 , 394 : FIRE PROTECTION FUND BUDGET JOURNAL ENTRY FROM : SF599 UNAPPRORIATED FUND BALANCE $ 13 , 394 . 00 TO SF960 APPROPRIATIONS $ 13 , 394 . 00 SF3410 . 492 V/CAYUGA HEIGHTS FIRE CONTRACT $ 139394000 and be it further, RESOLVED : That a certified copy of this resolution be forwarded by the Town Clerk onto The Mayor of the Village of Cayuga Heights , and the Town of Ithaca Bookkeeper to the Supervisor for recording to the 2002 Town fiscal records . MOVED : Councilman Lesser SECONDED : Councilman Burbank 21 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . RESOLUTION NO. 2002= 63e — 2002 Budget Modification of Interest Earnings • WHEREAS , the performance of the current financial market clearly is recessive . Certain revenues in the 2002 budget were predicated upon current Market estimates available to the Town Board and Budget Officer in September, 2001 , and WHEREAS , since then and shortly after adoption of the 2002 Town Budget interest rates have declined twice . Cognizant of these rate changes , the Town Budget Officer conducted a review of the estimated 2002 interest earnings and compared the results with interest earning figures adopted in the 2002 Town Budget on November 5 , 2001 , and WHEREAS , this review has prompted the Town Budget Officer to recommend to this governing Town Board to amend interest earning for a few specific funds . The Budget Officer views these modifications as both conservative and prudent . Revenue dependency on income that the Town may not receive during the 2002 operating cycle would be fiscally imprudent , and therefore be it RESOLVED , that this governing Town Board approves , authorizes and directs the Town Budget Officer to record the following revenue modifications to the 2002 Town Budget : REVENUE DECREASE GENERAL PART TOWN HIGHWAY FUND DEBIT DB599 Appropriated Fund Balance 12000 . 00 CREDIT DB510 Estimated Revenue 19000 . 00 DB2401 Interest Earnings 11000 . 00 REVENUEINCREASE SEWER FUND DEBIT G510 Estimated Revenue 207000 . 00 G2401 Interest Earnings 20 , 000 . 00 CREDIT G599 Appropriated Fund Balance 201000 . 00 • REVENUE DECREASE FIRE PROTECTION FUND DEBIT SF599 Appropriated Fund Balance 14 , 800 . 00 22 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 CREDIT SF510 Estimated Revenue 14 , 800 . 00 SF2401 Interest Earnings 14 , 800 . 00 And be it further • RESOLVED , that a certified copy of this resolution be forwarded to the Bookeeper to the Town Supervisor in the Accounting / Finance Department . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye . Motion carried unanimously. RESOLUTION NO. 2002= 63f — Regular Appointment of Automotive Mechanic Assistant. WHEREAS , there is presently a vacancy in the full time position of Automotive Mechanic Assistant in the Highway Department ; and WHEREAS , the Human Resources Manager, Highway Superintendent and interview committee interviewed 6 candidates from the open recruit for the said position ; and WHEREAS , the said individuals have determined that LaVern "Bernie" Morse possess the necessary knowledge and skills to satisfactorily perform the duties of the Automotive Mechanic Assistant and make the recommendation for appointment ; Now, therefore , be it RESOLVED ,, the Town Board of the Town of Ithaca does hereby approve the regular appointment of LaVern " Bernie" Morse as full time Automotive Mechanic Assistant for the Highway Department , effective April 15 , 2002 ; and be it further RESOLVED ., this is a 40 hours a week position , at the hourly wage of $ 12 . 50 , in Job Classification AIX , with full time benefits ; and be it further RESOLVED , a twenty six (26 ) week probationary period applies and shall end effective October 14 , 2002 , with no further action required by the Town Board if there is successful completion of the probationary period as determined by the Highway • Superintendent . MOVED : Councilman Lesser SECONDED : Councilman Burbank 23 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . RESOLUTION NO. 2002- 63g — Regular Appointment of Network/ Records Specialist. WHEREAS , Lisa Carrier-Titti has worked for the Town of Ithaca as a Network/Records Specialist provisionally since her appointment on September 14 , 1998 ; and WHEREAS , Lisa Carrier-Titti has successfully completed the competitive exam for Network/Records Specialist and is number 1 on the eligible list ; Now , therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the regular full time appointment of Lisa Carrier-Titti as Network/ Records Specialist, effective April 8 , 2002 ; and be it further RESOLVED , a twenty six (26 ) week probationary period applies and shall end effective October 7 , 2002 , with no further Town Board action required if there is successful completion of the probationary period as determined by her supervisor, Catherine Valentino ; and be it further RESOLVED , this appointment does not change Lisa Carrier-Titti ' s job classification , hourly wage or benefits. MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . RESOLUTION NOO 20022-63h — Ratification of Town Clerk 's Appointment of Deputy Town Clerk. WHEREAS , there has been a vacant Deputy Town Clerk position in the Town Clerk' s Department since March 5 , 2001 ; and WHEREAS , Lori Quigley has worked for the Town since October 9 , 2001 as a part time Typist in the Town Clerk's Department; and WHEREAS , Ms . Quigley has accepted the promotion to Deputy Town Clerk , which is an exempt position under Civil Service Law, section 41 ; 24 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Now, therefore , be it RESOLVED , the Town Board of the Town of Ithaca does hereby ratify the appointment made by the Town Clerk , of Lori Quigley as Deputy Town Clerk , retroactive to March 25 , 2002 ; and be it further RESOLVED , the said position is in job classification " K" at part time status of 25 hours a week , at the hourly wage of $ 12 . 75 , with part time benefits ; and be it further RESOLVED , an eight (8 ) week promotional probationary period applies and shall end effective May 20 , 2002 , with no further action by the Town Board if there is successful completion of the probationary period as determined by the Town Clerk . MOVED : Councilman Lesser SECONDED : Councilman Burbank VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Motion carried unanimously . April 2002 Minutes Councilwoman Grigorov commented on mistakes in the April minutes . They will be corrected and resubmitted for approval in June . Cleaning Contract: Supervisor Valentino asked for clarification on the bids comparison . Ms . Drake explained that certain services , shampooing the rugs and stripping the floors , were broken out from the monthly fee . RESOLUTION NO.. 2002-064 — Authorize Changing Town Hall Cleaning Service Contract. WHEREAS , Mike 's Cleaning Service has been the cleaning contractor for Town Hall since August 2000 , and appropriately budgeted for in 2002 ; and WHEREAS , to our disappointment the service as provided has been inadequate and poor by normal cleaning services ; and WHEREAS , due to this poor vendor performance the Human Resources Manager • solicited and interviewed vendors . Proposals where received from two out four cleaning services solicited ; and WHEREAS , the Human Resources Manager recommends changing the cleaning service contractor from Mike 's Cleaning Service to Complete Cleaning Corporation ; 25 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Now, therefore , be it RESOLVED , that this governing Town Board of the Town of Ithaca does hereby authorize the Town Supervisor to enter into a service contract with Complete Cleaning Corporation at a value not to exceed $ 15 , 000 per year from account A1620 . 412 ; and be it further RESOLVED , that this governing Town Board directs and authorizes the Human Resources Manager to render a thirty (30 ) day written notice terminating services with Mike 's Cleaning Service . MOVED : Supervisor Valentino SECONDED : Councilwoman Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank, aye ; Councilman Niederkorn , aye . Motion carried unanimously. AGENDA ITEM NO . 20 — Report of Town Committees Councilwoman Russell reported to the Board on her meeting in Albany with members of the State Comptroller' s Office regarding intermunicipal cooperation and upcoming changes in municipal accounting practices ( GASB 34 ) being required of municipalities . She reported delivering Mr. Carvill 's detailed comments and the problems many municipalities anticipate in attempting to fulfill the upcoming requirements . In response to questions , Councilwoman Russell stated that from 2001 on we will have to evaluate and keep track of all of our assets , all of our expenditures on those assets , and depreciate them . Mr. Carvill is currently working with Williamson Law Book to try to come with a software program that will make sense for municipalities to use to keep track of information they are now going to have to track . Mr . Carvill explained that one objective of GASB 34 is to get municipalities to plan for future replacement of infrastructures . Additionally , statements of activity and performance will be required as of 2003 . These statements will measure the performance of the municipality . There are accompanying narratives also being required . Supervisor Valentino reported that Mr. Carvill 's assistance in helping Williamson Law Book develop their new accounting program will earn us the program at no cost to the Town . Councilwoman Russell reported that they had asked for information on intermunicipal • cooperation and appeared genuinely surprised by the large number of existing arrangements . When she related some of the difficulties the Town was encountering in the fiscal side of intermunicipal arrangements with the City , it was pretty clear that they were not willing to take any part in what is going on between us . 26 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Agricultural Land Preservation Advisory Committee Councilman Lesser reported that the prospects ' assessment of the property on West Hill was complete and had come out substantially higher than the Town 's . This would be further discussed in executive session . Capital Planning Committee A meeting is scheduled for Wednesday Cayuga Lake Watershed Intermunicipal Organization Councilwoman Grigorov reported that the Intermunicipal Organization is working with the Cayuga Lake Network pursing grant money for water quality projects . Codes and Ordinance Committee Two dates in May have been set up for public presentations of the proposed Zoning Ordinance . Public Works Committee Councilman Klein reported that the Committee has been reviewing plans for the upcoming West Hill water and sewer projects and Winthrop Drive storm water project . There was a public meeting at Ithaca High School . Recreation Partnership Supervisor Valentino reported. :that they have been evaluating the 2001 programs and looking at the 2002 ,. The first draft of the facilities study is awful . The group ( County , City, and Town ) sent the draft back with a letter stating there was a lot more work they needed to do . Safety Committee Stated that the Safety Manual would be going to the Public Works Committee later in April . Sewer Contract Committee Supervisor Valentino reported that they had received the EIS back from the consultant , Chasen Stewart . The people that have reviewed the document are unacceptable , filled with errors . There is a meeting Thursday morning of the group of six to discuss how to move forward on getting the EIS corrected in a timely way . • Transportation Committee Councilman Lesser reported that a subgroup of the committee had met with Sheriff Meskill to discuss the possibility of contracting with the Sheriff' s office for some additional traffic 27 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 enforcement . Sheriff Meskill indicated that would be possible on a small scale , part time basis . He recommended a trial basis . The Sheriff asked that the Town identify some fairly specific objectives . The Transportation is collecting and compiling traffic data so that they can identify problems . The Committee is considering approximately 8 hours a week at $45 . 00 an hours or about $ 19 , 000 per year. The Board authorized the Committee to move forward on this project . Agenda Item No . 20 — Report of Town Officials (Attachment # 11) Town Clerk Ms . Hunter reported on the upcoming computerization of the Hunting / Fishing license sales system . In light of the limited number of licenses sold , the fact that the Town receives a yearly average of $ 70 . 00 of revenue from these sales , and that both the County and City sell licenses , Ms . Hunter requested and received Board authorization to ask that the Town be excused from this program . Ms . Hunter reported on funding for the State Archives contained in. the proposed State budge for 2002 and presented a proposed resolution opposing those changes . RESOLUTION NO . 2002 -65 — Against the Proposed Increase in the Local Government Records Management Improvement Fund Fee WHEREAS , The Governor has proposed to remove certain offices overseeing Cultural Education from the New York State Education Department , incorporating these in an entirely new Institute for Cultural Education ; and WHEREAS , in order to fund this Institute ; including the State Archives , State Library , State Museum and State Office for Public Broadcasting , New York State will need to raise millions of dollars in capital investment and plans to do this by quadrupling the present five dollars collected by all County Clerks and the Register of the City of New York on all recorded , indexed and entered documents to twenty dollars , effective July 1 , 2002 ; and WHEREAS , the Local Government Records Management Improvement Fund was created in 1989 to support grants and technical assistance to local governments to improve and enhance the management of their records and information , and WHEREAS , said fee increase would provide no improvement in service for the taxpayers paying the fee , nor any additional benefits to the local governments that must collect said fee increase ; and WHEREAS no demonstrated benefit has been identified in the relocation of these functions to the proposed Institute , in contrast to the highly effective and beneficial relationship that local governments now enjoy with the New York State Education Department; now be it hereby 28 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 RESOLVED , by the governing board of the Town of Ithaca , that this body stands firmly opposed to this proposal ; and be it further RESOLVED , that a copy of this resolution be delivered to the Governor, the New York State Legislature and all others deemed necessary and proper, and we urge them to likewise oppose this proposal . • MOVED : Councilman Lesser SECONDED : Councilman Niederkorn VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser, aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Highway Superintendent Supervisor Valentino stated that the Pitzers were going to work with Rich to select a park bench , which they will pay for, and put a plaque on . The town will put up a plaque of their own trying to capture the young man 's ability to involve people in the preservation of the lake . The Town would take part in a dedication ceremony . Mr. Noteboom reported that Marjory Aults has added a section of fence on their side of the entrance to South Hill Trail . He was encouraging people concerned about the entrance to the South Hill Trail to get together and arrive at a consensus about the trail entrance . Director of Engineering No additions to his report . Director of Planning There is a County meeting on the Vital Communities Initiative on Thursday, April 11 cn 29 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 Director of Building and Zoning Mr. Frost reported that the Town was in the process of citing Maquire Gardens regarding the trucks and trailers parked on the property. Both Mr. Frost and Ms . Rice will be attending training in the new building code coming in July . There will be a 6- month transition period from the old to the new code . Human Resources Manager Ms . Drake reported on the Town ' s excellent Workers Comp rating of . 87 . She has sent the Board a letter looking for dates for a retreat in June . Budget Officer Mr. Carvill brought to the Board ' s attention to the addition of a balance to the monthly report that will track unexpended revenues and estimate what they will be at year's end . Attorney for the Town of Ithaca Attorney Barney reported that the Eddy Case was scheduled for oral argument in May . Agenda Item No . 23 — Executives Session to Consider Purchase of Development Rights and Discuss Negotiation with the City of Ithaca on the Sewer Agreement. On motion by Councilwoman Russell , seconded by Supervisor Valentino the Board entered Executive Session at 9 : 50 p . m . On motion by Councilwoman Russell , seconded by Councilwoman Grigorov, the Board resumed open session at 10 : 23 p . m . RESOLUTION NOR 2002-066 - Approval to Pay the Town of Ithaca 's First Quarter Sewage Treatment Installment Payment from Sewer Joint Subcommittee (SJS) Fund Surplus. WHEREAS , the New York State Comptroller's Report , the Special Joint Subcommittee ' s Auditor's Report , and the City of Ithaca ' s Comptroller figures all show that there is a surplus in the operating fund of the SJS of not less than $948 , 949 at the present time ; and WHEREAS , the Town 's share of that surplus is not less than $ 310 , 000 . 00 ; and WHEREAS , the first quarter installment due from the Town to the SJS is approximately $ 108 , 000 . 00 ; and WHEREAS , the SJS agreement directs that a surplus is to be used to pay the next year' s contributions from the municipalities ; 30 Approved May 13, 2002 Regular Town Board Meeting April 8, 2002 NOW , THEREFORE , BE IT RESOLVED , that the Town 's first quarter installment for the year 2002 due to the SJS be paid by drawing down and using part of such surplus to make the Town ' s payment of approximately $ 106 , 250 . 00 ; and it is further RESOLVED , that the Town Supervisor is directed to advise the SJS , the City of Ithaca and the Town of Dryden of that method of payment . MOVED : Cathy Valentino SECONDED : Mary Russell VOTE : Supervisor Valentino , aye ; Councilwoman Russell , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Lesser , aye ; Councilman Burbank , aye ; Councilman Niederkorn , aye . Agenda Item No . 24 — Adjournment On motion by Councilman Burbank , seconded by Councilman Lesser, the meeting was adjourned at 10 : 32 p . m . Respectfully submitted , Tee-Ann Hunter Town Clerk Next regular meeting scheduled for May 13, 2002. 31 ,. TOWN OF ITHACA r TOWN BOARD SIGWIN SHEET DATE : Monday , April 08 , 2002 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE PRINTADDRESS / AFFILIATION 7 2 t 4t :P(1/1 VIV w 'N� ur LDS 2 V 3 t :s S K&YP I � n rn1 V `s4wcz e. Y\ . �f k o G umIF, S.s C0 4 VAR, � Y L�iQ 0-\Ix PC ,, . 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L.�Y�-t. ��j•-�YL,.L�t-.� ZI? � , C.'JC.�.�. -'LZ�T[ 2�-r... �� .,7 .�s-•t /C' SIWCOLLP ( AUDIT DEPT . ) Fax : 607-256-9730 Mar 21 2002 17 : 21 P002 2 City of Ithaca ATTACHMENT # Agenda Joint Activity Fun s Chargeback tO N F G ® E N T I t, L 2000 �► Percent Departmental Portion e artments Char ed 2% Char ed Mayor's Office 5 % $ 107 , 853. 00 $ 51392.65 Common Council 6% $ 151 , 622. 00 $ 90097. 32 Planning Department 3 % $ 659 , 032 . 00 $` 190770.96 City Attorney's Office 5 % $ 237 , 523. 00 $ 11087615 Finance/Purchasing 8 % $ 378 , 177 ,00 $ 30,254. 16 City Clerk's Office 4 % $ 161 , 312 . 00 $ 6,452.48 City Chamberlain's Offk;e 5 % $ 2721035. 00 $ 13,601075 Human Resources 8% $ 461 ,205. 00 $ 36, 896.40 Information Technology 7 % $ 375 , 897. 00 $ 269312.79 Public Works Administration 6 % $ 283 , 559. 00 $ 17,013:-54 Water and Sewer Administration 6% $ 5671858. 00 $ 341071 .48 Engineering 50/0 $ 360 ,230. 00 $ 18, 011050 $ Debt Service not shown above: Principal 8 % $ 103 ,500 . 00 $ 81280 . 00 Interest 8 % $ 22 ,240. 00 $ 1 , 779. 20 Totals $ 238 , 81038 SWCOLLP ( AUDIT DEPT . > Fax : 607-256-9730 Mar 21 2002 1721 P . 02 City of Ithaca ATTACHMENT # 2 Joint Activity Fund Chargbacks tONF11) ENTPt, L 2000 Percent De artrnental Portion e artments Char ed ost Char ed Mayor' s Office 56/0 $ 107 ,853 . 00 $ 51392.65 Common Council '� 6% $ 151 ,622. 00 $ 9, 097 . 32 Planning Department 3 % $ 659 , 032. 00 $ 190770 . 96 Ci Attorney's Office 5 % $ 237, 523. 00 $ 11 , 876. 15 Finance/Purchasing 8 % $ 378 , 177. 00 $ 30,254. 16 Ci Clerk's Office 4% $ 161 , 312 . 00 $ 6,452. 48 City Chamberlain's Office 5 % $ 272 ,035. 00 $ 13,601 .75 Human Resources 8° ° $ 461 ,205. 00 $ 36, 896.40 Information Technolo 7 % $ 375 , 897.00 $ 26, 312.79 Public Works Administration 6 % $ 283 , 559. 00 $ 17 , 013:54 Water and Sewer Administration 6% NON $ 5677858 . 00 $ 341071 .48 VEngineening 5% $ 60 ,230. 00 $ 18, 011 . 50 $ Service not shown above: Principal 8 % $ 103 , 500 . 0 $ 81280 . 00 Interest 8 % $ 221240. 00 $ 1 , 779. 20 Totals $ 238 , 810 . 38 Attachment # 3 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee -Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County, New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, ( Ithaca Journal ) : LEGAL ADVERTISEMENT. NOTICE OF PUBLIC HEARING ON APRIL 8, 2002 AT 6 : 30 P . M. CONCERNING PROPOSED RENOVATIONS OF THE TOWN OF ITHACA PUBLIC WORKS FACILITY Location of Sign Board Used for Posting : Town Clerk ' s Office 215 North Tioga Street Ithaca , New York 14850 Date of Posting : Tuesday, March 26 , 2002 Date of Publication : Thursday, March 28 , 2002 Tee -Ann Hunter , Town Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this _�_ day of ^� , nc�- , 2002 . Nofary Public LORI L. QUIGLEY Notary Public, State of New York No, 01 QU6012333 Qualified in Tompkins County Commission Expires August 20, 20.(L,), The Ithaca Journal Thursday , March 28, 2002 NOTICE OF PUBLIC NEARING NOTICE IS HEREBY GIVEN that an informational public hearing will be held before 1 I the Town Board of the Town of Ithaca at 215 North storage space ; the Tioga Street, Ithaca NY, on equipping of such additional the Bth day of April, 2002, spaces; and related site at 6:30 p.m. concerning work. The cost of such work proposed renovations and i s n a t t o exceed expansion of the Town of $ 1 , 800,000 of which not Ithaca public Works Facility more than $800,000 may (formerly the Town Highway be id for 6y serial bonds Facilit at 106 Seven Mile and the bolance from re- Drive, Ithaca, NY. The pro- served or current surplus posal includes renovation of funds. approximately 10 , 900 At that time the Town Board square feet of the existing will hear any person Facility ; construction of interested in such project. approximately 16,000 addi- Copies of conceptual plans tional sqquare feel to include for the project are available new oNices, break-room, for review at the Town conference room main- Clerk's Office at 215 North tenance bay, wash bay, and Tiogo Street, Ithaca, NY dur- ing normal business hours of the Town Clerk . Individuals with visual or hearing impairments or other special needs will be provided with assistance as necessary, upon request. Persons desiring assistance must make a request to the Town Clerk not less than 48 hours prior to the time of the public hearing. Dated: March 26, 2002 Tee-Ann Hunter Town Clerk, Town of Ithaca March 28, 2002 Agenda # 7 Attachment # 4 e Application for Noise Permit (a) Name: Stuart Hartstone APR - 3 2002 (b) Persons Responsible For Permit Compliance . ` ATTF T — Stuart Hartstone and Brian Kearney TRXCA TOWN CLERK (c) Reasons for Such Usage. Bryan mid I are going to be celebrating our birthdays, and we decided to have a joint-party. With spring on the rise, we thought it would be nice to have an outdoor party with live musical acts, as we both know a lot of musicians. It would start in the afternoon and go into the evening. We are requesting a noise permit so as to remain in compliance with local noise ordinances. (d) Plans and Specifications of the Use . We are going to have this party outside of the Cayuga Vista Apartments on Danby Rd. The musical equipment will be playing at a louder decibel level than town ordinances allow. Because it ' s a residential area, we want to have legal permission to carry out this event. (e) Noise Abatement and Control Methods to be Use : The music will be monitored throughout the event by those listed in section (b). It will be on a tight schedule and will be cut off at an appropriate hour. ' I 41� r I i. (f) Time Schedule : The event is set to take place on Saturday April 20, 2002 . The music will be going from approx 3 : OOpm to 11 : OOpm. Because of the families living in the area, music will not be played much past 11 :OOpm, if at all. (g) Demonstration Why Applicant Cannot Conform to the Ordinance. As stated before, because of the nature of the event, we need to have a permit to i be in compliance with the local noise ordinances. (h) Such Other Info. As Town May Reasonably Require: Due toIthe proposed location of the event, we have already taken it upon ourselves to ask those living in the surrounding area for permission to hold such an event. Signatures of those people are also enclosed. 1 T • e Festival Neighbor Permission Form APR - 3 2002 By signing this form, I contest that I have received acknowle gffeq and agree to allow Brian Kearney and Stuart Hartstone to hold an o IT C TOWN CLERK birthday party/festival on the date of April 20, 2002 . I understand that live _ musical acts will be performing on this date from the hours of 3 :00pm to around 11 :00pm and by signing I attest that the members of my household have no problem with . allowingthe event to take place. Name (Print) Signature Address 3 . - 4. 6. 81 - �. , nom l _ _�_ �vd ed 71 L 17k 9. 10. 12 . 13 . 14. 15 .T 16. 17. 18 . 19. 20. 21 . 22 . / / Attach ® mnt # 4 Agenda 4C MR 17 February 24 , 2002 TOWN OF ITHACA BUILDING/ZONING Ms. Tee-Ann Hunter, Town Clerk Town of Ithaca Board 215 N. Tioga St. Ithaca, NY 14850 Dear Ms. Hunter: I am requesting a Noise Permit for my husband and myself, Tammo and Aafke Steenhuis. We request this permit for 224 Bostwick Rd on July 6 , 2002 . We ask for this permit for the marriage celebration of our daughter in our yard. We will have a band performing during the reception. Noise control methods are provided on sound equipment. The ceremony and reception will last no longer then 12 : 00 p. m . to 12 . 00 a. m. . The band will be performing; outdoors. Noise will be contained to the best of our ability with noise control methods, a tent and distance from neighbors. I appreciate the board reviewing this Noise Permit request. We are looking forward to our daughter' s wedding. If you have any questions, please feel free to call my husband or myself at 607-2774057. Thank you. Sincere y, l JC Aafke eenhuis Tammo & Aafke Steenhuis 224 Bostwick Rd . Ithaca, NY 14850 Attachment # 5 PUBLIC WORKS FACILITY RENOVATION AND CONSTRUCTION 106 SEVEN MILE DRIVE CAPITAL PROJECT BUDGET WORKSHEET DRW 04/04/02 % APPROPRIATIONS Paid to Date ACCOUNT# DATE DESCRIPTION ITEM COST BUDGET SUBTOTAL H1620.201 Jan-02 Legal $ 2,000.00 H1620.202 Jan-02 Survey $ 500.00 Town Forces $ 500.00 Licensed Surveyor $ - H1620.203 Jan-02 ARCHITECTURAL FEES $ 140,000.00 Schematic Design $ 21 ,000.00 Preliminary Design $ 14,000.00 Final Design $ 14,000.00 Construction Documents $ 56,000.00 Bidding $ 7,000.00 Contract Administration $ 28,000.00 H1620.205 Jan-02 Town Direct Contracting Expense $ 1 ,650.00 Const. Document repro $ 1 ,000.00 Advertisement 8 Bidding Costs $ 150.00 Inspection & Testing $ 500.00 H1620.206 Apr-02 Town Force Account Work $ 40,000.00 Site Work 8 Drainage $ 10,000.00 Utilities $ 5,000.00 Landscaping $ 10,000.00 Oil Separators $ 15,000.00 H1620.210 Apr-02 General Construction Contract Estimate $ 1 , 122,510.98 General Contract Bid Price H1620.220 Apr-02 Plumbing Contract Estimate $ 157,804.87 Plumbing Contract Bid Price H1620.230 Apr-02 HVAC Contract estimate $252,244.74 HVAC Contract Bid Price H1620.240 Apr-02 Electrical Contract Estimate $129, 169.87 Electrical Contract Bid Price TOTAL CONSTRUCTION CONTRACTS $1 ,661 ,730.45 H1620.250 Apr-02 Network Design and installation $55,000.00 H1620.250 Apr-02 Furnishings $45,000.00 TOTAL ESTIMATED PREFERRED PROJECT COST $ 1 ,945,880.45 Elements that can be deleted to reduce cost $147,000.00 WASH BAY $ 133,000.00 Radiant Floor heat in Shop $ 14,000.00 NET AFTER DEDUCTIONS $1 ,798,880.45 REVENUES A General Town Wide Fund $175,000.00 A Highway Building Reserve $180,000.00 A Sale of 126 E. Seneca Street $300,000.00 F Water Fund $170,000.00 G Sewer Fund $175,000.00 TOTAL CASH FROM FUND BALANCES $10000,000.00 NET AMOUNT BORROWED $800,000.00 TOTAL REVENUES AUTHORIZED BY BOARD $1,8000000.00 PUBLIC WORKS FACILITY RENOVATION AND CONSTRUCTION 106 SEVEN MILE DRIVE GENERAL CONSTRUCTION CONTRACT BUDGET WORKSHEET DRW 04/04/02 DATE DESCRIPTION ITEM COST SUBTOTAL 3/25/02 DIVISION 1 - GENERAL REQUIREMENTS $ 20,886.50 Costs of bonds, insurance, mobilization,field office costs, use 50% of architects estimate for project $ 20,886.50 DIVISION 2 - SITEWORK $ 59,464.00 Excavation for foundations, and footings $ 59,464.00 DIVISION 3 - CONCRETE $ 117 ,230.00 Reinforced concrete for foundations and structure $ 1179230.00 DIVISION 4 - MASONRY $ 36,960.00 Block walls, repair existing walls $ 36,960.00 DIVISION 5 - METAL $ 1919405.00 Structural metal, $ 1919405.00 DIVISION 6 - CARPENTRY $ 81546.00 Framing and blocking $ 8,546.00 DIVISION 7 - THERMAL AND MOISTURE PROT $ 3700405.00 Roof system , walls $ 370,405.00 DIVISION 8 - DOORS AND WINDOWS $ 57,760.00 $ 579760.00 i DIVISION 9 - FINISHES $ 47,890.00 gypsum board systems $ 47,890.00 Acoustical ceiling Paint carpet DELETED From Contract Arch Est $3600 DIVISION 10 - ACCESSORIES $ 14,800.00 Toilet partitions, dispensers, lockers, mirrors etc $ 149800.00 DIVISION 11 - RESIDENTIAL EQUIPMENT $ 51000.00 Kitchenette and counter tops $ 59000.00 DIVISION 12 - FURNISHINGS $ - Furniture, window treatments, architects estimate is $57,000, town will buy on separate PO $ - DIVISION 13 - SPECIAL CONSTRUCTION $ 45,750.00 Preengineered Mezzanine for shop DELETED $10,000 from original arch estimate Equipment cage: $ 750.00 Structural steel for connection from ofd garage to new storage bays $ 45,000.00 Total General Construction Contract Estimate $ 976,096.50 add estimating Contingency 15% $ 146,414 .48 TOTAL GENERAL_ CONSTRUCTION $ 19122,510.98 i i I i i �I i I PUBLIC WORKS FACILITY RENOVATION AND CONSTRUCTION 106 SEVEN MILE DRIVE PLUMBING CONTRACT BUDGET WORKSHEET DRW 04/04/02 DATE DESCRIPTION ITEM COST SUBTOTAL 3/25/02 DIVISION 1 GENERAL REQUIREMENTS $5 ,221 .63 12 . 5% of architect's budget $5 , 221 .63 Supply/Waste Piping $20 , 513 . 00 Fixtures $23 , 157 .00 Wash Fountain $3 , 200 . 00 Water Closets $2 , 932 . 00 Urinals $20360 .00 Showers $4 ,000 .00 Lavatories $3 ,460 . 00 Drinking Fountains (2 ) $5 , 205 . 00 Service Sink $2 , 000 . 00 Roof Drains $ 14 , 530 .00 Water Heater $ 11800 . 00 \ Fittings $6 ,000 .00 Miscellaneous $ 15 , 000 . 00 Fire Sprinklers $51 , 000 .00 TOTAL PLUMBING ESTIMATE $ 137 ,221 .63 Add 15% estimating contingency $20 ,583 . 24 TOTAL PLUMBING $ 157 ,804 . 87 PUBLIC WORKS FACILITY RENOVATION AND CONSTRUCTION 106 SEVEN MILE DRIVE HVAC CONTRACT BUDGET WORKSHEET DRW 04/04/02 DATE DESCRIPTION ITEM COST SUBTOTAL 3/25/02 DIVISION 1 GENERAL REQUIREMENTS $ 10 ,443 .25 25 % of architects budget $ 10 ,443 . 25 Radiant Floor Heating Maintenance bay $ 14 ,000 .00 Gas Infrared heat $51 ,000 .00 Existing garage area Existing shop area New Garage bays New Storage Bays New Maintenance Bays Wash Bay Office area HVAC $35 , 600. 00 Garage Ventilation( MUA and Exhaust) $25 , 000 . 00 Garage Vehicle Exhaust $5 , 760 . 00 Motors/controls $ 15 , 000 .00 Ductwork , diffusers , dampers , etc $32 , 540 .00 Louvers $5 , 000 . 00 Miscellaneous $25 ,000 . 00 TOTAL HVAC ESTIMATE $219, 343 .25 Add 15% estimating contingency $32 , 901 .49 TOTAL HVAC $252 ,244 .74 F P, PUBLIC WORKS FACILITY RENOVATION AND CONSTRUCTION 106 SEVEN MILE DRIVE ELECTRICAL CONTRACT BUDGET WORKSHEET DRW 04/04/02 DATE DESCRIPTION ITEM COST SUBTOTAL 3/25/02 DIVISION 1 GENERAL REQUIREMENTS $5 , 221 .63 12 . 5% of architects budget $5 ,221 . 63 Lighting $51 , 508 .00 Hi Bay $25 ,200 . 00 Flourescent $22 , 308 . 00 Exit/Emergency $4 , 000 .00 Fire Alarm $25 , 000 . 00 Telephone/Data conduit and cable $5, 000. 00 Manual Emergency generator Transfer Switch $2 , 500 .00 Power Distribution $23 ,092 . 00 TOTAL ELECTRICAL ESTIMATE $ 112 , 321 .63 Add 15% estimating contingency $ 16 ,848 . 24 TOTAL ELECTRICAL $ 129 , 169 . 87 i r i i i �I �I I i I I I i i i i I i I Attchement # 6 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION 1 , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, ( Ithaca Journal ) : LEGAL ADVERTISEMENT : NOTICE OF PUBLIC HEARING - LOCAL LAW RE-ZONING APPROXIMATELY 15 ACRES FROM R- 15 RESIDENCE DISTRICT TO MR MULTIPLE RESIDENCE DISTRICT IN CONJUCTION WITH LIDERMAN CREEK Location of Sign Board Used for Posting : Town Clerk ' s Office 215 North Tioga Street Ithaca , New York 14850 Date of Posting : Monday, March 25 , 2002 Date of Publication : Tuesday, March 26 , 2002 Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this day of yv\ (A ccj -) 2002 . Notary Public Notary Public, Late of EY w York No. 01 ()U6012 333 ©ualified in Tompkins County �mm�ssron Expires August 20, ZOO,,, i i The Ithaca Journal Tuesday, March 26, 2002 I TOWN OF ITHACA NOTICE OF NG PUBLIC NOTICE IS HEREBY GIVEN that the Town Board of the Town of Ithaca will hold a public hearing at the Town Hall, 215 North Ti a Street, Ithaca, New York on the 8th day of April 2002 at 7 p.i i . for the pur- pose of considering enact- ment of a local low rezoning approximately 15 acres from R- 15 Residence District to MR Multiple Residence . District in conlunclion with �ropposed development at Linderman Creek; and FURTHER NOTICE IS GIVEN, that at such time and place all persons interested in such local law may be heard concerning the same; and FURTHER NOTICE IS GIVEN, that individuals with physical impairments or other special needs will be provided with assistance as necessary, upon request. Persons desiring assistance must make a request to the Town Clerk, no later than 48 hours prior to the time of the public hearing : Dated: March 25, 2002 Tee-Ann Hunter Town Clerk March 26, 2002 f . F 1 CERTIFICATE OF NECESSITY The undersigned , Supervisor of the Town of Ithaca , hereby certifies as to the necessity of immediate passage of the local law entitled "A LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING ORDINANCE AND MAP REZONONING PROTIONS OF TAX PARCELS NOS . 27- 01 - 13 . 12 AND 27- 01 - 13 . 16 LOCATED ON NEW YORK STATE ROUTE 79 FROM RESIDENCE DISTRICT R-A5 TO MULTIPLE RESIDENCE DISTRICT ( Linderman Creek Apartments -- Phases 2 and 3 ) . Catherine Valentino , Supervisor VS /. 0 Date ORIGINAL IN LOCAL LAW BOCK ORIGINAL ON FILE IN LOCAL LAW BOOK TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County, New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, ( Ithaca Journal ) : LEGAL ADVERTISEMENT: NOTICE OF ADOPTION OF LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING ORDINANCE AND MAP REZONING PORTIONS OF TAX PARCELS NOS. 27 .-01 - 13 . 12 AND 27 . -01 -13 . 16 LOCATED ON N .Y. S ROUTE 79 FROM RRESIDENCE DISTRICT R-15 TO MULTIPLE RESIDENCE DISTRICT ( LINDERMAN CREEK APARTMENTS- PHASE II AND 111 ) AT A REGULAR MEETING OF THE TOWN BOARD OF ITHACA ON APRIL 812002 Location of Sign Board Used for Posting : Town Clerk' s Office 215 North Tioga Street Ithaca , New York 14850 Date of Posting : Thursday, April 11 , 2002 Date of Publication : Saturday, April 13 , 2002 Tee-Ann Hunter, Town Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this _ jr� day of r�� :,�� ; , 2002 . Notary Public LORI L. QUIGLEY Notary Public, State of New York No . O1 QU6012333 Qualified in Tompkins County Commission Expires August 20, 20y i i I I i I I I TOWN OF ITHACA NO- TICE OF ADOPTION OF LO- CAL LAW AMENDING THE TOWN OF ITHACA ZON- ING ORDINANCE AND MAP REZONING POR- T TIONS OF TAX PARCELS NOS. 27-01 - 13 . 12 AND 27-01 - 13 . 16 LOCATED ON N.Y.S. ROUTE 79 FROM RESIDENCE DISTRICT R- 15 TO MULTIPLE RESIDENCE DISTRICT (Linderman Creek Apartments-Phases 2 and 3 NOTICE IS HEREBY GIVEN, that at a regular meetingg held on the 8th day of.April, 2002, the Town Board of the Town of Ithaca duly adopted a Local Law, an abstract of which follows: ABSTRACT OF LOCAL LAW Said local law: (a) Amended the Zoning Or- dinance to rezone portions I of tax parcels Nos . 27 - 01 - 13 . 12 and 27-01 - 13 . 16 located on N.Y. S. Route 79, consisting Of approximately 15 acres and described by meets and bounds in an exhibit to the resolution, from Residence District R- 15 to Multiple Resi- dence District; (b) Established the maximum number of dwelling units in the rezoned area at 96, of which 72 are to be low- income housing; (c) Included a number of provisions setting forth var- ious conditions on the occu- pancy and construction of the dwellings in the rezoned area, i Id) Prohibited the developer om subdividing the re- zoned area into more than two parcels (e) Provided that if the work on the project for which rezoning was sought did not commence within certain periods the rezoning would revert to Residence District R 15 zoning or to the zoning along the perimeter as then in effect if there had been a Jrezoning since the date of this rezoning; (f) Set forth a description of I the area being rezoned; (g) Included certain other provisions regarding odmin- i isiration of the Local law. , A complete copy of the Local Law is available for reading and inspection at the Town Clerk' s office, 215 N. Tiogo St. , Ithaca , New York 14850, Monday through Friday, between the hours of 8 :30 a. m. and 4:00 p.m . Tee-Ann Hunter Town Clerk April 11 , 2002 April 13 , 2002 I Apr - 04 - 02 04 : 52P TCPD/ ITCTC 607 - 27 f , � , s Tompkins County APR 5 2002 DEPARTMENT OF PLANNING ; C)V.4'o.G C4- I A.CA r'LA( .:N' IN z \jfi. + .- Aihfs, IC 121 East Court Street ---�— — - Ithaca, New York 14850 Edward C. Marx , AICP Telephone (607) 274-5560 Commissioner nt' Planning Fax (607) 274-5578 April 4, 2W2 Mr- Jonathan Kanter, ,A►IC' P, Director of Planning Town of Ithaca 215 N , Tioga Street Ithaca, NY 14850 Re : Review Pursuant to §' 239 -1 , -m, and -n of the New York State General Municipal Law Action : Follow-up Review of a Local Law for the Rezoning of +/- 15 acres frorn R- 15 to MR , for the Proposed Linderman Creek Apartments Phase 2 and 3 , Conifer Drive (just off of Mecklenburg Road), Tax Parcel Nos . 27- 1 - 13 . 12 and 27- 1 - 13 . 16 Dear Mr, Kanter: This letter acknowledges your referral of the proposal identified above for review and continent by the Tompkins County Planning Department pursuant. to § 239 -1 , -m, and -n of the New York State General Municipal Law . The Department has reviewed the proposal , as submitted, and has determined that. it has no negative intercommunity , County, or State impacts , I do not wish to imply, however, concurrence with the conditions to the zoning amendment._ Some of the specified conditions seem inappropriate to include in a zoning amendment at all and others would be more appropriate to a planned unit development, Please inform us of your decision so that we can make it a part of the record , Sincerely, Edward C. Marx , AICP Commissioner of Planning Atta&ment #-/ (uri.g in box ifo07 617. 20 Appendix A State Environmental Quality Review FULL ENVIRONMENTAL ASSESSMENT FORM Irpose : The full EAF is designed to help applicants and agencies determine , in an orderly manner, whether a project or action may be significant . The question of whether an action may be significant is not always easy to answer . Frequently, there are aspects of a project that are subjective or unmeasurable . It is also understood that those who determine significance may have little or no formal knowledge of the environment or may not be technically expert in environmental analysis . In addition , many who have knowledge in one particular area may not be aware of the broader concerns affecting the question of significance . The full EAF is intended to provide a method whereby applicants and agencies can be assured that the determination process has been orderly , comprehensive in nature, yet flexible enough to allow introduction of information to fit a project or action . Full EAF Components : The full EAF is comprised of three parts : Part 1 : Provides objective data and information about a given project and its site . By identifying basic project data , it assists a reviewer in the analysis that takes place in Parts 2 and 3 . Part 2 : Focuses on identifying the range of possible impacts that may occur from a project or action . It provides guidance as to whether an impact is likely to be considered small to moderate or whether it is a potentially-large impact. The form also identifies whether an impact can be mitigated or reduced . Part 3 : If any impact in Part 2 is identified as potentially-large , then Part 3 is used to evaluate whether or not the impact is actually important . THIS AREA FOR LEAD AGENCY USE ONLY DETERMINATION OF SIGNIFICANCE - - Type 1 and Unlisted Actions Jentify the Portions of EAF completed for this project: 7 Part 1 M Part 2 El Part 3 on review of the information recorded on this EAF (Parts 1 and 2 and 3 if appropriate) , and any other supporting information , and considering both the magnitude and importance of each impact, it is reasonably determined by the lead agency that: ■ A . The project will not result in any large and important impact(s) and , therefore , is one which will not have a significant impact on the environment, therefore a negative declaration will be prepared . B . Although the project could have a significant effect on the environment , there will not be a significant effect for this Unlisted Action because the mitigation measures described in PART 3 have been required , therefore a CONDITIONED negative declaration will be prepared . * C . The project may result in one or more large and important impacts that may have a significant impact on the environment , therefore a positive declaration will be prepared . * A Conditioned Negative Declaration is only valid for Unlisted Actions TOWN OF ITHACA PUBLIC WORKS FACILITY - EXPANSION & RENOVATION Name of Action TOWN OF ITHACA TOWN BOARD Name of Lead Agency CATHERINE VALENTINO SUPERVISOR Jr,ignt or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer nature of Responsible Officer in Lead Agency Signature of Preparer ( If different from responsible officer) / �K / D `�- Date Page 1 of 21 PART 1 -- PROJECT INFORMATION Prepared by Project Sponsor OTICE : This document is designed to assist in determining whether the action proposed may have a significant effect on the nvironment. Please complete the entire form , Parts A through E . Answers to these questions will be considered as part of the Ipplication for approval and may be subject to further verification and public review. Provide any additional information you believe will be needed to complete Paris 2 and 3 . It is expected that completion of the full EAF will be dependent on information currently available and will not involve new studies , research or investigation . If information requiring such additional work is unavailable , so indicate and specify each instance . Name of Action Town of Ithaca Public Works Facility - Expansion & Renovation Location of Action ( include Street Address , Municipality and County) 106 Seven Mile Drive, Town of Ithaca, Tompkins County Name of Applicant/Sponsor Town of Ithaca Town Board Address 215 North Tioga Street City / PO Ithaca State New York Zip Code 14850 Business Telephone (607)273- 1721 ame of Owner ( if different) ddress City / PO State Zip Code Business Telephone Description of Action : The proposal includes the renovation of +/- 10, 900 square feet of existing space and the addition of +/- 16,000 square feet of new space to include new offices, breakroom , conference room , maintenance bay , wash bay , and storage space, and modifications of the existing parking area. Page 2 of 21 Please Complete Eachl Question - - Indicate N . A . if not applicable A . SITE DESCRIPTION ' Physical setting of overall project, both developed and undeveloped areas . 1 . Present Land Use : El Urban El Industrial El Commercial 7 Residential (suburban) El Rural (non-farm) ElForest 11 Agriculture R Other Municipal Public Works Facility I 2 . Total acreage of project area : 10. 9 acres . APPROXIMATE ACREAGE PRESENTLY AFTER COMPLETION Meadow or Brushland (Non-agricultural) . 5 acres .5 acres Forested Oacres 0 acres Agricultural ( Includes orchards, cropland , pasture, etc . ) Oacres 0 acres Wetland (Freshwater or tidal as per Articles 24 , 25 of ECL) 0 acres 0 acres i Water Surface Area 0 acres 0 acres Unvegetated ( Rock, earth) or fill) 5 .7 acres 5 .7 acres Roads , buildings and other paved surfaces 2 .2 acres 2 . 5 acres i Other (Indicate type) Lawn 2 . 5 acres 2 .2 acres I 3 . What is predominant soil itype(s) on project site? a . Soil drainage : Well drained % of site Moderately well drained 100 % of site . F1Poorly drained % of site b . If any agricultural land is involved , how many acres of soil are classified within soil group 1 through 4 of the NYS Land Classification System? acres (see 1 NYCRR 370) . 4 , Are there bedrock outcroppings on project site? 0 Yes F1 No I a . What is depth to bedrock + 10 (in feet) 5 . Approximate percentage Iof proposed project site with slopes : E10- 10% 100 % E110- 15 % % 15% or greater % g , Is project substantially contiguous to , or contain a building , site , or district, listed on the State or National Registers of Historic Places? Yes IE No 7 . Is project substantially contiguous to a site listed on the Register of National Natural Landmarks? M Yes IFINo g . What is the depth of the water table? 6 (in feet) g . Is site located over a primary, principal , or sole source aquifer? MYes F1 No 10 . Do hunting , fishing or shell fishing opportunities presently exist in the project area? Yes No I Paae 3 of 21 11 . Does project site contain any species of plant or animal life that is identified as threatened or endangered? OYes FI No Accordin to : Identif each species : 12 . Are there any unique or unusual land forms on the project site? (i . e . , cliffs, dunes, other geological formations? E] Yes No Describe : 13 . Is the project site presently used by the community or neighborhood as an open space or recreation area? 13 Yes F No If jes , explain : Does the present site include scenic views known to be important to the community? 1:1 Yes ENo 15 . Streams within or contiguous to project area : unnamed tributary a . Name of Stream and name of River to which it is tributary Cayuga Inlet 16 . Lakes, ponds, wetland areas within or contiguous to project area : None if b . Size (in acres) : i 17 . Is the site served by existing public utilities? 0 Yes No a . If YES , does sufficient capacity exist to allow connection? F Yes El No b . If YES , will improvements be necessary to allow connection? Yes No I El ME 18 Is the site located in ©agricultural district certified pursuant to Agriculture and Markets Law, Article 25 -AA, Section 303 and Yes No i 19 1 ®bstantiall contiguous to a Critical Environmental Area designated pursuant to Article 8 of the ECL, and 6 NYCRR 617 ? or slYes No 20 . Has the site ever been used for the disposal of solid or hazardous wastes? Yes �. No i B . Project Description i 1 . Physical dimensions and 'scale of project (fill in dimensions as appropriate) . a . Total contiguous acreage owned or controlled by project sponsor : 11 .0 acres. b . Project acreage to be developed : 1 . 0 acres initially; 1 .0 acres ultimately . c . Project acreage to remain undeveloped : 10.0 acres . i d . Length of project, ink miles : N/A (if appropriate) e . If the project is an expansion , indicate percent of expansion proposed . 147 % f. Number of off-streeti parking spaces existing 25 proposed 30 i g . Maximum vehicular trips generated per hour : 25 (upon completion of project)? h . If residential : Number and type of housing units : One Family Two Family Multiple Family Condominium Initially Ultimately i i . Dimensions (in feet) of largest proposed structure : 21 '4 " height ; 175 ' width ; 194' length . j . Linear feet of frontage along a public thoroughfare project will occupy is? 392A 2 . How much natural material (i . e . rock, earth, etc . ) will be removed from the site? 300 to /cubic yards . 3 . Will disturbed areas be reclaimed Fl Yes El No El N/A a . If yes, for what intended purpose is the site being reclaimed? i Front lawn and parking larea to be re-done . I b . Will topsoil be stockpiled for reclamation? Yes No c . Will upper subsoil b e stockpiled for reclamation? Yes No 4 . How many acres of vegletation (trees, shrubs, ground covers) will be removed from site? 0. 2 acres . i Page 5 of 21 5 . Will any mature forest (over 100 years old) or other locally-important vegetation be removed by this project? El Yes El No If single phase project: Anticipated period of construction : 6 months, (including demolition) If multi- phased : a . Total number of phases anticipated (number) b . Anticipated date of commencement phase 1 : month year, (including demolition) c . Approximate completion date of final phase : month year. d . Is phase 1 functionally dependent on subsequent phases? El Yes 17, No 8 . Will blasting occur during construction? M Yes E No 9 . Number of jobs generated : during construction +/- 15 ; after project is complete 10 . Number of jobs eliminated by this project 0 11 . Will project require relocation of any projects or facilities? Yes F1 No If yes, explain : Is surface liquid waste disposal involved? M Yes FI No a . If yes, indicate type of waste (sewage, industrial , etc) and amount b . Name of water body into which effluent will be discharged 13 . Is subsurface liquid waste disposal involved? M Yes F] No Type 14 . Will surface area of an existing water body increase or decrease by proposal? F Yes No If yes, explain : 15 . Is project or any portion of prcgect located in a 100 year flood plain? Yes El No 16 . Will the project generate solid waste? 0 Yes M No a . If yes, what is the amount per month? tons b . If yes, will an existing solid waste facility be used? D Yes M No c . If yes, give name ; location d . Will any wastes not go into a sewage disposal system or into a sanitary landfill? E] Yes M No Page 6 of 21 i I e . If yes, explain : 1 i I 17 . Will the project involve the disposal of solid waste? F] Yes ONo I a . If yes, what is the anticipated rate of disposal? 100 tons/month . I b . If yes, what is the anticipated site life? years . 18 . Will project use herbicides or pesticides? E] Yes F No 1 19 . Will project routinely produce odors (more than one hour per day)? Yes No 20 . Will project produce operating noise exceeding the local ambient noise levels? 17 Yes F7 No 21 . Will project result in an increase in energy use? O Yes 0 No If yes, indicate type(s) Natural Gas - Utility savings are anticipated with better insulation and design . Electric - More efficient lighting with electrical upgrades. 71 Note : The Town is striving for a no- net increase in energy usage ; however, increases in the size of interior space will include some increases. i 22 . If water supply is from wells, indicate pumping capacity N/A gallons/minute . 23 . Total anticipated water usage per day 41 ,600 gallons/day . 24 . Does project involve Local , State or Federal funding? Yes No I If yes, explain : 1 Local Project - $ 1 million (reserves) $800,000 (bonded) Total : $ 1 . 8 million i I - _ _. ... ...... . .... .. . _. ....... ............ _ . ._._. ... I Panc 7 of 91 25 . Approvals Required : Type Submittal Date City , Town , Village Board F Yes El No Proiect Approval Fundin ,o Site Plan Annroval 3/ 18/02 City, Town , Village Planning Board Yes No Special Approval City , Town Zoning Board El Yes No Sewer / Water City, County Health Department Yes a No Other Local Agencies Yes No Other Regional Agencies � Yes � No County Planning Dent . 3/22/02 (GML referral ) i State Agencies Yes F1 No Federal Agencies El Yes IE No C. Zoning and Planning Information Does proposed action involve a planning or zoning decision? Yes El No If Yes, indicate decision required : Zoning amendment Zoning variance New/revision of master plan Subdivision Site plan Special use permit Resource management plan 1 Other I I I 2 . What is the zoning classification (s) of the site? Residence District R-30 i 3 . What is the maximum potential development of the site if developed as permitted by the present zoning? i N/A i 4 . What is the proposed zoning of the site? N/A i 5 . What is the maximum potential development of the site if developed as permitted by the proposed zoning? N/A 6 . Is the proposed action consistent with the recommended uses in adopted local land use plans? 0 Yes No Public / Institutional on Comprehensive Plan Anticipated Land Use Map (reflecting existing highway garage) i i I 7 . What are the predominant hand use(s) and zoning classifications within a 1/4 mile radius of proposed action? 3 Land Use : - Residential - Commercial 3 Zoning : - Light Industrial - Residence District R- 5 - Business C - Residence District R- 30 I I I t g . Is the proposed action compatible with adjoining/surrounding land uses with a '/4 mile? ©■ Yes No 9 . If the proposed action is the' subdivision of land , how many lots are proposed? N/A a . What is the minimum lot size proposed? Page 9 of 21 0 . Will proposed action require any authorization (s) for the formation of sewer or water districts?. Yes No 11 . Will the proposed action create a demand for any community provided services (recreation , education , police , fire protection? El Yes PJo a . If yes, is existing capacity sufficient to handle projected demand? El Yes No i f i 12 . Will the proposed action result in the generation of traffic significantly above present levels? El Yes 0 No a . If yes, is the existing road network adequate to handle the additional traffic . E] Yes 0 No Informational Details Attach any additional information as may be needed to clarify your project . If there are or may be any adverse impacts sociated with your proposal , please discuss such impacts and the measures which you propose to mitigate or avoid them . Verification I certify that the information provided above is true to the best of my knowledge . Applicant/Sponsor Name Town of Ithaca Town Board Date 3/21 /02 Signature v Title Highway Superintendent If the action is in the Coastal Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment. i i � I I i I i I I I I I PART 2 - PROJECT IMPACTS AND THEIR MAGNITUDE Responsibility of Lead Agency eneral Information ( Read Carefully) In completing the form the reviewer should be guided by the question : Have my responses and determinations been reasonable? The reviewer is not expected to be an expert environmental analyst. The Examples provided are to assist the reviewer by showing types of impacts and wherever possible the threshold of magnitude that would trigger a response in column 2 . The examples are generally applicable throughout the State and for most situations . But, for any specific project or site other examples and/or lower thresholds may be appropriate for a Potential Large Impact response , thus requiring evaluation in Part 3 . The impacts of each project , on each site , in each locality , will vary. Therefore , the examples are illustrative and have been offered as guidance . They do not constitute an exhaustive list of impacts and thresholds to answer each question . The number of examples per question does not indicate the importance of each question . In identifying impacts , consider long term , short term and cumulative effects . Instructions ( Read carefully) a . Answer each of the 20 questions in PART 2 . Answer Yes if there will be any impact. b . Maybe answers should be considered as Yes answers . c. If answering Yes to a question then check the appropriate box(column 1 or 2)to indicate the potential size of the impact. If impact threshold equals or exceeds any example provided , check column 2 . If impact will occur but threshold is lower than example , check column 1 . d . Identifying that an Impact will be potentially large ( column 2) does not mean that it is also necessarily significant. Any large impact must be evaluated in PART 3 to determine significance . Identifying an impact in column 2 simply asks that it be looked at further. e . If reviewer has doubt about size of the impact then consider the impact as potentially large and proceed to PART 3 . f. If a potentially large impact checked in column 2 can be mitigated by change(s) in the project to . a small to moderate impact, also check the 'Yes box in column 3 . A No response indicates that such a reduction is not possible. This must be explained in Part 3 . 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Impact on Land 1 . Will the Proposed Action result in a physical change to the project site? NO YES Examples that would apply to column 2 Any construction on slopes of 15% or greater, ( 15 foot El Yes D No rise per 100 foot of length ) , or where the general slopes in the project area exceed 10 % . Construction on land where the depth to the water table ni a Yes El No is less than 3 feet . Construction of paved parking area for 1 , 000 or more El El ( Yes No vehicles . Construction on land where bedrock is exposed or nil Yes generally within 3 feet of existing ground surface . Construction that will continue for more than 1 year or r 0 Yes D No involve more than one phase or stage . Excavation for mining purposes that would remove El j Yes E] No more than 1 , 000 tons of natural material ( i . e . , rock or soil) per year. I Page 11 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Construction or expansion of a santary landfill . El 0 Dyes DNo Construction in a designated floodway . El 0 QYes E] No Other impacts : Q 0 QYes No The project proposes to add +/- 16,000 square feet of new building space requiring the grading and removal of 300 cubic yards of cut material . 2 . Will there bean effect to any unique or unusual land forms found on the site? (i . e . , cliffs , dunes , geological formations , etc . ) MN MYES Specific land forms : 0 ID Yes O No Impact on Water 3 . Will Proposed Action affect any water body designated as protected? ( Under Articles 15 , 24 , 25 of the Environmental Conservation Law, ECL) E NO YES Examples that would apply to column 2 Developable area of site contains a protected water body. 11 El El Yes No Dredging more than 100 cubic yards of material from channel of El El El Yes 13 No a protected stream . Extension of utility distribution facilities through a protected water Yes El No body. Construction in a designated freshwater or tidal wetland . Yes El No Other impacts : El Q Q Yes El No 4 . Will Proposed Action affect any non-protected existing or new body of water? no E] YES Examples that would apply to column 2 A 10 % increase or decrease in the surface area of any body of 0 E O Yes 0 No water or more than a 10 acre increase or decrease . Construction of a body of water that exceeds 10 acres of surface [3 Yes E] No area . Other impacts : El 0 [] Yes 0 No ]k 3 i Page 12 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Will Proposed Action affect surface or groundwater quality or quantity? 11 NO ®i YES Examples that would apply to column 2 Proposed Action will require a discharge permit. F1 Yes 17 No Proposed Action requires use of a source of water that does not E] Yes El No have approval to serve proposed ( project) action . Proposed Action requires water supply from wells with greater D Yes El No than 45 gallons per minute pumping capacity. Construction or operation causing any contamination of a water r7 Yes M No supply system . Proposed Action will adversely affect groundwater. n Yes E] No Liquid effluent will be conveyed off the site to facilities which El r7l E] Yes a No presently do not exist or have inadequate capacity . Proposed Action would use water in excess of 20 , 000 gallons F1 Yes No per day. Proposed Action will likely cause siltation or other discharge into El El M Yes E] No an existing body of water to the extent that there will be an obvious visual contrast to natural conditions. Proposed Action will require the storage of petroleum or 17 M Yes M No chemical products greater than 1 , 100 gallons . Proposed Action will allow residential uses in areas without E] Yes 11 No water and/or sewer services . Proposed Action locates commercial and/or industrial uses E] Yes 11 No which may require new or expansion of existing waste treatment and/or storage facilities . Other impacts : El DYes 11 No The proposed project will result in an increase of approximately 0.5 acres of impervious surface . Page 13 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change 6 . Will Proposed Action alter drainage flow or patterns , or surface water runoff? NO El YES Examples that would apply to column 2 Proposed Action would change flood water flows El F1 MYes E] No Proposed Action may cause substantial erosion . El ElYes E] No Proposed Action is incompatible with existing drainage patterns . El El E] Yes 0 No Proposed Action will allow development in a designated El El Yes 0, No floodway. Other impacts : 0 E]Yes E] No E The proposed project will result in an increase of approximately 0.5 acres of impervious surface. E IMPACT ON AIR 7 . Will Proposed Action affect air quality? no NO DYES Examples that would apply to column 2 Proposed Action will induce 1 , 000 or more vehicle trips in any 0 0 DYes DNo given hour . Proposed Action will result in the incineration of more than 1 ton 0 DYes r7 No of refuse per hour. Emission rate of total contaminants will exceed 5 lbs , per hour 0 E] Yes o No or a heat source producing more than 10 million BTU 's per hour. Proposed Action will allow an increase in the amount of land 0 riYes DNo committed to industrial use . Proposed Action will allow an increase in the density of 0 D DYes 0 No industrial development within existing industrial areas . Other impacts : 0 D DYes DNo i E i I k IMPACT ON PLANTS AND ANIMALS 8 . Will Proposed Action affect any threatened or endangered species? no NO nYES Examples that would apply to column 2 Reduction of one or more species listed on the New York or DYes DNo Federal list , using the site , over or near the site , or found on the site . Page 14 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Removal of any portion of a critical or significant wildlife habitat. El FEl Yes E] No Application of pesticide or herbicide more than twice a year, E] Yes E] No other than for agricultural purposes . Other impacts : ID Yes 0 No g . Will Proposed Action substantially affect non-threatened or non- endangered species? 0 NO 0 YES Examples that would apply to column 2 Proposed Action would substantially interfere with any resident Yes 0 No or migratory fish , shellfish or wildlife species . Proposed Action requires the removal of more than 10 acres of 0 0 0Yes 0 N mature forest (over 100 years of age) or other locally important vegetation . Other impacts : 173 DYes ONo IMPACT ON AGRICULTURAL LAND RESOURCES Will Proposed Action affect agricultural land resources? FE NO 0 YES Examples that would apply to column 2 The Proposed Action would sever, cross or limit access to 0 1:1 E] Yes El No agricultural land ( includes cropland , . hayfields , pasture , vineyard , orchard , etc. ) Construction activity would excavate or compact the soil profile of 1:1 E] Yes El No agricultural land . The Proposed Action would irreversibly convert more than 10 1:1 El Yes 0 No acres of agricultural land or, if located in an Agricultural District, more than 2 . 5 acres of agricultural land . Page 15 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change The Proposed Action would disrupt or prevent installation of E El _ f Yes No agricultural land management systems ( e. g . , subsurface drain lines , outlet ditches , strip cropping ) ; or create a need for such measures (e . g . cause a farm field to drain poorly due to increased runoff) . Other impacts : El El Yes a No IMPACT ON AESTHETIC RESOURCES 11 . Will Proposed Action affect aesthetic resources? ( If necessary , use the Visual EAF Addendum in Section 617 .20 , Appendix B. ) FNO moYES Examples that would apply to column 2 Proposed land uses , or project components obviously different El Yes El No from or in sharp contrast to current surrounding land use patterns , whether man- made or natural . Proposed land uses , or project components visible to users of 0 0 Yes El No aesthetic resources which will eliminate or significantly reduce their enjoyment of the aesthetic qualities of that resource . Project components that will result in the elimination or El El El Yes No significant screening of scenic views known to be important to the area . Other impacts : F1 D Yes E No Proposed addition will be visible from Seven Mile Drive. f IMPACT ON HISTORIC AND ARCHAEOLOGICAL RESOURCES 12 . Will Proposed Action impact any site or structure of historic, prehistoric or paleontological importance? M NO El YES Examples that would apply to column 2 Proposed Action occurring wholly or partially within or El 1:1 Yes 0 No substantially contiguous to any facility or site listed on the State or National Register of historic places . Any impact to an archaeological site or fossil bed located within El El Yes El No the project site . Proposed Action will occur in an area designated as sensitive El E Yes No for archaeological sites on the NYS Site Inventory. Page 16 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Other impacts : 0 Yes El No IMPACT ON OPEN SPACE AND RECREATION 13 . Will proposed Action affect the quantity or quality of existing or future open spaces or recreational opportunities? El NO D YES Examples that would apply to column 2 The permanent foreclosure of a future recreational opportunity. _ 0 Yes No A major reduction of an open space important to the community . El El 0 Yes E] No Other impacts : El U Yes E] No IMPACT ON CRITICAL ENVIRONMENTAL AREAS 14 . Will Proposed Action impact the exceptional or unique characteristics of a critical environmental area (CEA) established pursuant to subdivision 6NYCRR 617 . 14(g) ? ®i NO El YES List the environmental characteristics that caused the designation of the CEA. Examples that would apply to column 2 Proposed Action to locate within the CEA? __ l 0 ® Yes 0 No Proposed Action will result in a reduction in the quantity of the El ED Yes El No resource? Proposed Action will result in a reduction in the quality of the 0 Yes E]No resource? Proposed Action will impact the use , function or enjoyment of the 17 M Yes El No resource? Other impacts : E] Yes IDNo Page 17 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change IMPACT ON TRANSPORTATION 15 . Will there be an effect to existing transportation systems? NO YES Examples that would apply to column 2 Alteration of present patterns of movement of people and/or El 1:1 Fl Yes E] No goods . Proposed Action will result in major traffic problems . 13 El E] Yes 0 No Other impacts : 11 El E] Yes [] No IMPACT ON ENERGY 16 . Will Proposed Action affect the community's sources of fuel or energy supply? [j] NO E] YES; Examples that would apply to column 2 Proposed Action will cause a greater than 5 % increase in the El 0 rlYes 0 No use of any form of energy in the municipality. Proposed Action will require the creation or extension of an El El [] Yes [] No energy transmission or supply system to serve more than 50 single or two family residences or to serve a major commercial or industrial use . Other impacts : El 11 D Yes 11 No NOISE AND ODOR IMPACT 17 . Will there be objectionable odors , noise , or vibration as a result of the Proposed Action? 0 NO YES Examples that would apply to column 2 Blasting within 1 , 500 feet of a hospital , school or other sensitive El 1:1 D Yes r7 No facility. Odors will occur routinely ( more than one hour per day) . El 0 D Yes El No Proposed Action will produce operating noise exceeding the Q Q Yes No local ambient noise levels for noise outside of structures . Proposed Action will remove natural barriers that would act as a Yes LJ No noise screen . Other impacts : El Yes O No Temporary noise is anticipated during construction. 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change IMPACT ON PUBLIC HEALTH 18 . Will Proposed Action affect public health and safety? 0 NO El YES Proposed Action may cause a risk of explosion or release of El 11 Yes E] No hazardous substances ( i .e . oil , pesticides , chemicals , radiation , etc . ) in the event of accident or upset conditions , or there may be a chronic low level discharge or emission . Proposed Action may result in the burial of " hazardous wastes" Yes E] No in any form (i .e . toxic, poisonous , highly reactive , radioactive , irritating , infectious , etc. ) Storage facilities for one million or more gallons of liquefied El n Yes E] No natural gas or other flammable liquids . Proposed Action may result in the excavation or other El D Yes E] No disturbance within 2 , 000 feet of a site used for the disposal of solid or hazardous waste . Other impacts : El 11 E] Yes E] No IMPACT ON GROWTH AND CHARACTER OF COMMUNITY OR NEIGHBORHOOD 19 . Will Proposed Action affect the character of the existing community? F NO El YES Examples that would apply to column 2 The permanent population of the city , town or village in which the Yes E] No project is located is likely to grow by more than 5 % . The municipal budget for capital expenditures or operating Yes E] No services will increase by more than 5% per year as a result of this project. Proposed Action will conflict with officially adopted plans or __ D E] Yes ] No goals . Proposed Action will cause a change in the density of land use . - [] Yes No Proposed Action will replace or eliminate existing facilities , ® []Yes E] No structures or areas of historic importance to the community. Development will create a demand for additional community El 17 DYes E] No services (e .g . schools , police and fire , etc. ) Page 19 of 21 1 2 3 Small to Potential Can Impact Be Moderate Large Mitigated by Impact Impact Project Change Proposed Action will set an important precedent for future E D Yes El No projects . Proposed Action will create or eliminate employment. El Yes 11 No Other impacts : Q Yes No Project is adding on to the existing Highway Facility and is located within the 'Public / Institutional " designation in the Town of Ithaca Comprehensive Plan (September 1993 ). 20 . Is there , or is there likely to be , public controversy related to potential adverse environment impacts? MNO YES If Any Action in Part 2 Is Identified as a Potential Large Impact or If you Cannot Determine the Magnitude of Impact, Proceed to Part 3 Page 20 of 21 Town of Ithaca Public Works Facility State Environmental Quality Review Full Environmental Assessment Part II - Description of Project Impacts and Their Magnitude Action . Town of Ithaca Public Works Facility — Project Approval, Site Plan Approval , and Special Approval Location . 106 Seven Mile Drive , Town of Ithaca, N .Y . Lead Agency . Town of Ithaca Town Board Impact on Land 1 . Will the proposed action result in a physical change to the project site? Other impacts : The project proposes to add +/- 16 , 000 square feet of new building space requiring the grading and removal of 300 cubic yards of cut material . a. Briefly describe the impact : The proposed project will result in a physical change to the project site with the addition of 16, 000 square feet of new building space, modification of the parking area and driveway, and landscaping additions . The proposal will also involve the renovation of +/- 10 ,900 square feet of existing space, removal of an existing trailer, relocation of catch basins, and installation of new oil separators . The construction will take place on areas of the site that have already been disturbed and are either in lawn, landscaped (south side of building) , or gravel/asphalt surfaces . Much of the site is fairly level and will only require very minor grading and site preparation. The only exception is on the western portion of the project site where an area of more moderate slopes exist, requiring additional grading and removal of approximately 300 cubic yards of fill . The area just to the west side of the existing building, requiring most of the grading, is proposed for construction of a wash bay and an associated asphalt driveway. Most of the grading is necessary for preparing the wash bay site , and the remaining grading, further to the west, is necessary to stabilize the slopes and to direct drainage away from the new construction. The other areas proposed for new construction, including a 50 foot addition to the north side of the building for vehicle storage , and the large addition to the east side for a vehicle maintenance shop , storage bays , office , break room , and conference room, will require only minor grading for site preparation . The project will include relocation of several existing catch basins to facilitate stormwater runoff from the surrounding area adjacent to the building . This work will be completed prior to other site and building foundation work. All disturbed areas that will not be paved are proposed to be top soiled, seeded, and mulched with fiber mulch or hay. The construction project will not encroach on the streams or wetland areas located on and adjacent to the Town property. A landscaping plan has been provided which includes plantings 1 along the banks of the stream on the south side of the property to provide additional buffering to the stream. Based on the above information, overall the impacts identified in this section can be considered small to moderate . Impact on Water 5 . Will proposed action affect surface or groundwater quality or quantity? Proposed action would use water in excess of 20 , 000 gallons per day 6 . Will proposed action alter drainage flow or patterns , or surface water runoff? Other impacts : The proposed project will result in an increase of approximately 0 . 5 acres of impervious surface . a. Briefly describe the impact: The project site is :located on a 10 . 89 acre parcel owned by the Town of Ithaca and situated at the base of a 54-acre watershed. The parcel itself has grades ranging from 15 % to 3 %, with the majority of the actual project site located at the more level end with 3 -5 % slopes (except the small area on the western end of the project site as mentioned above in # 1 ) . A small to moderately sized stream traverses the southern edge of the Town property, and a wetland area and associated stream are located in a small area along the northern property edge and on the adjacent property to the east. The groundwater table on this property is fairly high and springs are common. Stormwater runoff from the Town property generally sheet flows in a northeasterly direction, towards the stream and wetland on the property ' s north side . Construction material storage areas, located above (west of) the office/garage complex , have been graded in such a manner as to direct runoff away from these materials , towards the north side of the property. In the vicinity of the office/garage complex, stormwater is captured by catchbasins and flows by underground pipes for discharge into the stream at the property ' s far southeast side. This practice will generally remain the same, with several catchbasins proposed to be added or relocated out away from the new proposed building locations to facilitate the drainage of runoff. One improvement to the current practice is the proposal to discharge wash water from the town garages to the sanitary sewer system . Currently, wash water used to clean off the garage floors and for washing off vehicles (which could include sediments or pollutants) is discharged into the stormwater drainage system which discharges via pipes directly into the nearby stream. A State Pollution Elimination System permit was obtained in the 1970 ' s to allow this, with periodic permit renewals obtained throughout the 1980 ' s (renewals are no longer required) . Under the new proposal , drainage from the storage garages, maintenance garage , and wash bay will be directed to two new oil separators and then into the public sanitary sewer system. In addition, 2 because the expansion will allow more vehicles to be stored in the garage and not outside on the asphalt surface, oil and grease leakage from the vehicles will be washed off into drains connected to the sanitary sewer, and will no longer reach the adjacent stream . According to the Chief Operator for the Ithaca Area Waste Water Treatment Facility, the Town will not need to obtain a permit for discharging the wash water into the sewer system . Approximately 0 . 5 acres of impervious surfaces will be added to the site as a result of the proposed project. This is not a significant increase and the additional impervious surfaces will only minimally affect peak discharge rates of stormwater runoff. A hydrological analysis was completed for the proposed project and the report entitled " Stormwater Management Report", prepared by the Town of Ithaca Engineering Department is incorporated into this environmental assessment . According to the calculations provided in the report, the addition of the 0 . 5 acres of impervious surface will result in an increase of 1 . 55 cubic feet per second (cfs), from 20 . 11 cfs under current conditions, to 21 . 66 under the proposed conditions, for the 50 year storm event. This is a very slight increase and should not have a negative effect. No direct negative impacts to the streams or wetland will occur as a result of the project, and as mentioned in item # 1 , plantings are proposed for the stream bank along the property ' s south side . Sedimentation and erosion control measures will be implemented where necessary to prevent the discharge of sediment from the construction site . In terms of the water usage, the Town currently uses approximately 41 ,600 gallons of water per day. This amount of water usage will not change as a result of the project, and is expected to remain at the current level of usage . Based on the information above, impacts identified in this section can be considered small to moderate . Impact on Aesthetic Resources 11 . Will proposed action affect aesthetic resources? Other Impacts : Proposed addition will be visible from Seven Mile Drive . a . Briefly describe the impact: The project involves stripping the existing building of its existing pre-formed metal siding and roofing panels . The roof will be replaced and the walls replaced with forest green metal panels . The forest green color will match other existing buildings on the site . Part of the addition will extend to the north, matching the existing structure , and approximately 9, 700 square feet will be added to the east (front) of the building. The addition to the east of the existing building will be visible from Seven Mile Drive , a Town road. The project requires the removal of only two trees , which are located next to the existing building. The remainder of the vegetation existing on the site will not be affected. The site will 3 J be heavily replanted with 78 trees and 55 flowering shrubs . The plantings proposed on the eastern side of the property will help to screen the building and activities on the site from both Seven Mile Drive and the existing residence which the Town property surrounds on Seven Mile Drive . Additional screening is proposed along the stream on the southern edge of the property. The proposed landscaping will be installed and maintained by Town staff. As part of this proposal , the existing office trailer which is located along the eastern edge of the existing parking area, will be removed. The offices that currently are in the trailer will be moved into the new addition. The proposal will :include removing the existing twelve lights that are currently on the building. They will be replaced by a total of twenty-two new lights mounted on the building over every door (9 large vehicle doors and 11 regular doors) and on the west side of the building (2 lights) . The new lights will have a better cutoff to direct the light down and to where light is needed. There are no changes to the any of the existing pole lights on the property. The existing lighting, as well as the new lighting, is timed to be on all night. Lighting the site all night is necessary for both security reasons and since the facility is used 24 hours a day for plowing and during emergency situations . While there is an increase in the number of lights, the light should be better directed with less light leaving the site . Based on the above information, impacts identified in this section can be considered small to moderate . Noise and Odor Impact 17 . Will there be objectionable odors noise or vibration as a result of the proposed action? Other Impacts : Temporary noise is anticipated during construction . a. Briefly describe the impact : During construction, temporary noise is anticipated . Construction is anticipated to begin this summer and last approximately six months . While there will be noise from the construction of the building addition and the associated site work, it not anticipated that the types or levels will be greatly different from noise produced by the Town equipment on the site for current daily activities . Town staff, using equipment already on the site , will be doing the required site work for the project. The operation of the public works facility currently involves activity of large trucks and construction vehicles , delivery of various materials , and approximately 25 employees using the site daily. These are all similar to activities that will be heard during the construction period. The renovation and addition will not be changing or expanding the existing use of the site , only providing larger more appropriate facilities . Based on the above information, impacts identified in this section can be considered small to moderate . 4 Impact on Growth and Character of Community or Neighborhood 19 . Will proposed action affect the character of the existing community? Other Impacts : Project is adding on to the existing Highway Facility and is located within the " Public / Institutional " designation in the Town of Ithaca Comprehensive Plan (September 1993 ) . a. Briefly describe the impact : The Town of Ithaca Comprehensive Plan ( September 1993 ) designates the property as "Public / Institutional" on the Anticipated Land Use Map . Included in this land use category are government offices and private institutions . The proposal is to add +/- 16 , 000 square feet on to the existing public works facility which was built in 1976 . The Town public works facility has been operating out of this location for the past 26 years . Located on Bostwick Road are the County Highway Facility and the Ithaca School District Bus Garage which both have similar facilities and activities and are also designated on the Anticipated Land Use Map as "Public / Institutional". This property is zoned Residential District R- 30 , which allows a "Fire station or other public building necessary to the protection of or the servicing of a neighborhood" (Section 18 , 3 (d)) with Special Approval from the Zoning Board of Appeals . The public works facility falls into this category . Across Seven Mile Drive from the public works facility and the neighboring properties along Elmira Road are zoned Light Industrial and Business District "C". The other adjacent parcels to the north and southwest are zoned Residential District R-30, and are currently being farmed . Based on the above information , impacts identified in this section can be considered small to moderate. Staff Recommendation , Determination of Significance Based on review of the materials submitted for the proposed action, the proposed scale of it, and the information above , a negative determination of environmental significance is recommended for the action as proposed . Lead Agency : Town of Ithaca Town Board Reviewer: Susan Ritter, Assistant Director of Planning,] Michael Smith, Environmental Planner Review Date : April 2 , 2002 5 12-12-79 (3199)-9c SEQR State Environmental Quality Review NEGATIVE DECLARATION Notice of Determination of Non - Significance Project Number 02-03-415 Date : April 8 , 2002 This notice is issued pursuant to Part 617 of the implementing regulations pertaining to Article 8 ( State Environmental Quality Review Act) of the Environmental Conservation Law. The Town of Ithaca Town Board as lead agency , has determined that the proposed action described below will not have a significant environmental impact and a Draft Impact Statement will not be prepared . Name of Action : Town of Ithaca Public Works Facility SEQR Status : Type 1 ❑✓ Unlisted ❑ Conditioned Negative Declaration : ❑ Yes ❑ ✓ No Description of Action : Action involves Project Approval from the Town of Ithaca Town Board , Site Plan Approval from the Town of Ithaca Planning Board , and Special Approval from the Town of Ithaca Zoning Board of Appeals for the proposed expansion and renovation of the Town of Ithaca public works facility located at 106 Seven Mile Drive , Town of Ithaca Tax Parcel No . 33-2-6 . 1 , Residence District R-30 . The proposal includes the renovation of +/- 10 , 900 square feet of existing space and the addition of +/- 16 , 000 square feet of new space to include new offices , breakroom , conference room , maintenance bay , wash bay , and storage space , and modifications of the existing parking area . Town of Ithaca , Owner/Applicant . Location : ( Include street address and the name of the municipality/county . A location map of appropriate scale is also recommended . ) 106 Seven Mile Drive , Town of Ithaca , Tompkins County SEQR Negative Declaration Page 2 of 2 Reasons Supporting This Determination : (See 617 . 7 (a )-( c) for requirements of this determination ; see 617 . 7( d ) for Conditioned Negative Declaration) see attached If Conditioned Negative Declaration , provide on attachment the specific mitigation measures imposed , and identify comment period ( not less than 30 days from date of pubication In the ENB) For Further Information . Contact Person : Susan Ritter, Assistant Director of Planning / Michael Smith , Envir. Planner Address : 215 N . Tioga Street , Ithaca , NY 14850 Telephone Number: ( 607) 273- 1747 For Type 1 Actions and Conditioned Negative Declarations, a Copy of this Notice is sent to : Chief Executive Officer , Town / City / Village of see attached Other involved agencies ( If any) Applicant ( If any) Environmental Notice Bulletin , Room 538 , 50 Wolf Road , Albany NY , 12233- 1750 (Type One Actions only) Tovoi of .Ithaca. Public \,Yorks Facility Attachment to Negative Declaration Form Notice of Determination of Non-Significance Reasons Supporting This Determination : Based on review of the project at a Town Board meeting on April 8 , 2002 , a negative determination of environmental significance has been made for the above referenced action by the Town of Ithaca Town Board, in accordance with the requirements of Article 8 of the Environmental Conservation Law . Given the proposed design of the project, its location and the character of the surrounding uses , the existing character of the site , and the proposed users and activities associated with the project, no significant impacts have been identified. The Town Board, at its April 8 , 2002 meeting, reviewed and accepted as adequate the Full Environmental Assessment Form (EAF) Part I and 11 prepared by Town staff, and other application material . The above referenced EAF incorporates specific studies and reports , including, but not limited to, a " Storm Water Management Plan," prepared by Town of Ithaca Engineering Department. In particular, the following specific conclusions were reached by the Town Board : 1 . Impact on Land : The proposed project will result in a physical change to the project site with the addition of 16 ,000 square feet of new building space, modification of the parking area and driveway, and landscaping additions . The proposal will also involve the renovation of +/-- 10 ,900 square feet of existing space , removal of an existing trailer, relocation of catch basins, and installation of new oil separators. The construction will take place on areas of the site that have already been disturbed and are either in lawn , landscaped (south side of building) , or gravel/asphalt surfaces . Much of the site is fairly level and will only require very minor grading and site preparation. The only exception is on the western. portion of the project site where an area of more moderate slopes exist, requiring additional grading and removal of approximately 300 cubic yards of fill . The area just to the west side of the existing building, requiring most of the grading, is proposed for construction of awash bay and an associated asphalt driveway. Most of the grading is necessary for preparing the wash bay site , and the remaining grading, further to the west, is necessary to stabilize the slopes and to direct drainage away from the new construction. The other areas proposed for new construction, including a 50 foot addition to the north side of the building for vehicle storage, and the large addition to the east side for a vehicle maintenance shop , storage bays , office, break room , and conference room , will require only minor grading for site preparation . The project will :include relocation of several existing catch basins to facilitate stormwater runoff from the surrounding area adjacent to the building. This work will be completed prior to other site and building foundation work. All disturbed areas that will not be paved are proposed to be top soiled, seeded, and mulched with fiber mulch or hay . I I oNu;n of Ithaca Public Works Facility The construction project will not encroach on the streams or wetland areas located on and adjacent to the Town property. A landscaping plan has been provided which includes plantings along the banks of the stream on the south side of the property to provide additional buffering to the stream. 2 . Stormwater Runoff: The project site is located on a 10 . 89 acre parcel owned by the Town of Ithaca and situated at the base of a 54-acre watershed. The parcel itself has grades ranging from 15 % to 3 %, with the majority of the actual project site located at the more level end with 3 -5 % slopes (except the small area on the western end of the project site as mentioned above in # 1 ) . A small to moderately sized stream traverses the southern edge of the Town property, and a wetland area and associated stream are located in a small area along the northern property edge and on the adjacent property to the east. The groundwater table on this property is fairly high and springs are common. Stormwater runoff from the Town property generally sheet flows in a northeasterly direction, towards the stream and wetland on the property ' s north side. Construction material storage areas, located above (west of) the office/garage complex , have been graded in such a manner as to direct runoff away from these materials , towards the north side of the property. In the vicinity of the office/garage complex, stormwater is captured by catchbasins and flows by underground pipes for discharge into the stream at the property ' s far southeast side . This practice will generally remain the same, with several catchbasins proposed to be added or relocated out away from the new proposed building locations to facilitate the drainage of runoff. One improvement to the current practice is the proposal to discharge wash water from the town garages to the sanitary sewer system . Currently, wash water used to clean off the garage floors and for washing off vehicles (which could include sediments or pollutants) is discharged into the stonmwater drainage system which discharges via pipes directly into the nearby stream. A State Pollution Elimination System permit was obtained in the 1970 ' s to allow this, with periodic permit renewals obtained throughout the 1980 ' s (renewals are no longer required) . Under the new proposal , drainage from the storage garages, maintenance garage , and wash bay will be directed to two new oil separators and then into the public sanitary sewer system. In addition, because the expansion will allow more vehicles to be stored in the garage and not outside on the asphalt surface, oil and grease leakage from the vehicles will be washed off into drains connected to the sanitary sewer, and will no longer reach the adjacent stream . According to the Chief Operator for the Ithaca Area Waste Water Treatment Facility, the Town will not need to obtain a permit for discharging the wash water into the sewer system. Approximately 0 . 5 acres of impervious surfaces will be added to the site as a result of the proposed project. This is not a significant increase and the additional impervious surfaces will only minimally affect peak discharge rates of stormwater runoff. A hydrological analysis was completed for the proposed project and the report entitled "Stormwater Management Report", prepared by the Town of Ithaca Engineering Department is incorporated into this environmental assessment. According to the calculations provided in the report, the addition of the 0 . 5 acres of impervious surface 2 Ton of Ithaca PUb i,c Works facility will result in an increase of 1 . 55 cubic feet per second (cfs) , from 20 . 11 cfs under current conditions, to 21 . 66 under the proposed conditions , for the 50 year storm event. This is a very slight increase and should not have a negative effect . No direct negative impacts to the streams or wetland will occur as a result of the project, and as mentioned in item # 1 , plantings are proposed for the stream bank along the property ' s south side . Sedimentation and erosion control measures will be implemented where necessary to prevent the discharge of sediment from the construction site . In terms of the water usage , the Town currently uses approximately 41 ,600 gallons of water per day. This amount of water usage will not change as a result of the project, and is expected to remain at the current level of usage . 3 . Aesthetics : The project involves stripping the existing building of its existing pre- formed metal siding and roofing panels . The roof will be replaced and the walls replaced with forest green metal panels . The forest green color will match other existing buildings on the site . Part of the addition will extend to the north , matching the existing structure , and approximately 9 , 700 square feet will be added to the east (front) of the building. The addition to the east of the existing building will be visible from Seven Mile Drive, a Town road. The project requires the removal of only two trees , which are located next to the existing building. The remainder of the vegetation existing on the site will not be affected. The site will be heavily replanted with 78 trees and 55 flowering shrubs . The plantings proposed on the eastern side of the property will help to screen the building and activities on the site from both Seven Mile Drive and the existing residence which the Town property surrounds on Seven Mile Drive . Additional screening is proposed along the stream on the southern edge of the property . The proposed landscaping will be installed and maintained by Town staff. As part of this proposal , the existing office trailer which is located along the eastern edge of the existing parking area, will be removed . The offices that currently are in the trailer will be moved into the new addition. The proposal will. include removing the existing twelve lights that are currently on the building. They will be replaced by a total of twenty-two new lights mounted on the building over every door (9 large vehicle doors and 11 regular doors) and on the west side of the building (2 lights) . The new lights will have a better cutoff to direct the light down and to where light is needed. There are no changes to the any of the existing pole lights on the property. The existing lighting, as well as the new lighting, is timed to be on all night. Lighting the site all night is necessary for both security reasons and since the facility is used 24 hours a day for plowing and during emergency situations . While there is an increase in the number of lights, the light should be better directed with less light leaving the site . 3 To«-n cif fthaca 1' abl c Works Facilitti 4. Noise : During construction, temporary noise is anticipated. Construction is anticipated to begin this summer and last approximately six months . While there will be noise from the construction of the building addition and the associated site work, it not anticipated that the types or levels will be greatly different from noise produced by the Town equipment on the site for current daily activities . Town staff, using equipment already on the site, will be doing the required site work for the project. The operation of the public works facility currently involves activity of large trucks and construction vehicles , delivery of various materials, and approximately 25 employees using the site daily . These are all similar to activities that will be heard during the construction period. The renovation and addition will not be changing or expanding the existing use of the site, only providing larger more appropriate facilities . 5 . Growth and Character of Community : The Town of Ithaca Comprehensive Plan (September 1993 ) designates the property as "Public / Institutional" on the Anticipated Land Use Map . Included in this land use category are government offices and private institutions . The proposal is to add +/- 16 , 000 square feet on to the existing public works facility which was built in 1976 . The Town public works facility has been operating out of this location for the past 26 years . Located on Bostwick Road are the County Highway Facility and the Ithaca School District Bus Garage which both have similar facilities and activities and are also designated on the Anticipated Land Use Map as "Public / Institutional This property is zoned Residential District R-30, which allows a "Fire station or other public building necessary to the protection of or the servicing of a neighborhood" (Section 18 , 3 (d)) with Special Approval from the Zoning Board of Appeals . The public works facility falls into this category . Across Seven Mile Drive from the public works facility and the neighboring properties along Elmira Road are zoned Light Industrial and Business District "C". The other adjacent parcels to the north and southwest are zoned Residential District R-30, and are currently being farmed. This Notice is being distributed to : Involved Agencies : Fred Wilcox, Town of Ithaca Planning Board Kirk Sigel , Town of Ithaca Zoning Board of Appeals Others : Edward M . Marx , Commissioner, Tompkins County Department of Planning Clifford Blizard, Chair, Town of Ithaca Conservation Board Erin M . Crotty, Commissioner, NYS Dept . of Environmental Conservation John M . Anderson, Tompkins County Department of Health Brian Wilbur, Fire Chief, City of Ithaca Fire Department 4 Attachment # 8 ENGINEER' S REPORT k PROPOSED BURNS ROAD WATER MAIN EXTENSION f f � ?i til 5 F.� . a J5 �� ty i ® 3 h� Y , 3 f i $1wi , _ 18 21 3Y 3 P 4. � � F • t ,, . G S TOWN OF ITHACA TOMPKINS COUNTY, NEW YORK APRIL 2002 Prepared By : Daniel R. Walker PE Town Engineer R , M 00 ;4` 055288 BURNS ROAD WATER MAIN ENGINEERING REPORT 1 .0 INTRODUCTION This Engineer' s Report has been prepared in response to a request by several residents to provide public water to the west end of Burns Road. The proposed improvement is an 1800 foot long, 8" diameter Ductile Iron Pipe water main on Bums Road connected to the existing water main on Coddington Road. A project location map is included as Figure L 10 PROPOSED PROJECT SERVICE AREA The proposed service area or the project is shown on the attached map entitled "Burns Road Water Main". The planning area includes the properties along approximately 2000 of Burns Road starting at Coddington Road. The current zoning in the proposed service area is R30 for the first 100 feet from Coddington Road, and for the existing building lots on the South Side of Burns Road. The Remainder of the area is zoned CD, as part of the Six Mile Creek area. The service area is split by an old railroad grade currently owned by NYSEG. The Town of Ithaca South Hill recreation way is located on the railroad grade and terminates on the east side of Burns Road. Eight 'tax parcels abut the proposed water main, and seven of the parcels have residences constructed on them. Two of the parcels also abut Coddington Road and currently have access to a public water main. The five existing residences that do not have access to public water are supplied by wells of various types and depths . All of the properties are served by on site sewage disposal systems , as public sewer service is not available in the area. 360 NEEDS EVALUATION The owners of four of the existing residences have requested the extension of the public water to their properties because of significant water quality and quantity problems . Problems identified by the residents are severe iron concentrations, sulfur and significant amounts of natural gas . Bacterial contamination has also been a problem requiring the installation of treatment systems in the homes . One of the homes is includes a child day care . Based on this information, a public water supply would be beneficial to the residents . 490 ENGINEERING DESIGN CONSIDERATIONS The existing Coddington Road water main is part of the Ridgecrest Tank Service Area, which is supplied by the Bolton Point Water System transmission main. The Service area has a 500,000-gallon storage tank with sufficient capacity to serve Bums Road. The estimated maximum demand for this water improvement will not exceed 3000 gallons per day, assuming that the maximum development potential would be 10 residential units in the area. Installation of the water main as proposed would be within or adjacent to the Burns Road Right of Way. The project would include installation of 4 fire hydrants, which would improve fire protection for the residential area. 590 PRELIMINARY COST ESTIMATE A preliminary engineers estimate has been prepared and the total estimated cost of the proposed water main, including engineering and administration is $ 110,000. an .c c . w >+ U) �v1 N MO cn O � LM 0 i Z a U) om Z s : N m Q � NO no Iz t _ o _ ti r 1 • M � { ♦ O r or r � - Z •• O \ , I ` Z M - a < Lr _ �F � ,� .� EV . r TER iRFA �� E ; sT �=.�, c , i � iT ,��„- .}�',-,s �'i.'...-t�3 �=S .? :��e�ta.�z�°ti-'3���ati .�aair�:'rw�.w-�f� '^�,-'^'�..c - .33d�=' ."�" �„"• ,"`�a�i -- - TOWN OF ITHACA CITY OF ITHACA TOWN OF DRYDEN , OWNERS 525 THIRD STREET ITHACA , NEW YORK 14850 (607) 273-8381 FAX (6017 ) 273-8433 To : Catherine Valentino , Town Supervisor From : Lawrence P. Fabbroni , P. E . , L. S . , Assistant Supt . DPW , Water & Sewer Division Re : Life Cycle Issues at Cayuga Heights Plant Date : April 1 ,2002 As requested at the last group of six meeting attached please find a copy of the Blasland Bouck & Lee, Inc . proposal to do the life cycle analysis as an addendum to the Stearns & Wheler major maintenance report . The Board of Public Works approved this study at their March 6,2002 meeting in order to expedite the process . Both the Board and the Common Council members involved realized the suggested Town of Ithaca commitment to the structural part of the analysis of $2750 might be the only cost sharing forthcoming. Therefore , consider this a formal request that the Town of Ithaca contribute the $2750 which was half of the $5500 Stearns & Wheler estimate for the structural portion of their similar proposal as you had suggested at the February SJS meeting. Also , your help in enabling this work to proceed by talking to Walter Lynne would greatly help in getting Brent Cross to authorize the site entry necessary to simply proceed . Call 2721717 with any clarification you might require . (� R r, r t - Ii ? ! l5 U C xc . William Gray, P. E. i I • i . I 1 . ! APR 1 W Ice i 7 `. OF I I-' t;CA 1 ' IHr:- ✓_i0- `9✓J bLHSLHNL1i bf_II_11 pK LLt 111'.. . � 8'5 ' c �51AND. BOUCK & LEE, INC. I enOrneers 8 sclentlsrs c 1; ) I 1 I ! i 1 „ APR 1 �2 i Transmitted Via Facsimile/Regular Mad T01•` '1d OF I T F aCA IPLAP.t^,!Ifvc_, ZOM ;N; G , Ei GNEEP, ING March 6, 2002 Mr. Lawrence Fabbroni, P.E. Assistant Superintendent DPW Water and Sewer Division 510 First Street Ithaca, NY 14850- 3506 Re: Life Cycle Issues, Cayuga Heights Plant File: 93450 42 Dear Mr. Fabbroni : Pursuant to your March 1 , 2002 letter request of our office, Blasland, Bouck 8t Lee, Inc. (BBL) is pleased to transmit herewith our proposal to provide professional engineering services to assist the City of Ithaca (City) in evaluating various life cycle issues at the Village of Cayuga Heights wastewater treatment plant (WWTP). As outlined in your March 1 , 2002 letter, the City is requesting that BBL provide a life cycle analysis or remaining life assessment for the existing buildings, structural tanks and outfall at the Cayuga I'Ieights WWTP. Based upon the information you transmitted to our office, we understand that the Cayuga Heights WWTP is n 2 million gallons per day (mgd) facility that was constructed in 1972. We also understand the following structures/buildings compose the existing WWTP : • An influent structure, including an . aerated grit chamber and screening facilities (with superstructure/building); • Three primary settling tanks ( non-enclosed) ; • Two trickling filters (non-enclosed); • Two intermediate settling tanks (non - enclosed); • Two final settling tanks (non-enclosed); • One recirculation pump station (with superstructure/building) ; • An administration/digester building, with accompanying anaerobic digesters; and • A belt filter press building. Based upon our discussions and the information included with your March 1 , 2002 letter, we propose to provide the following services to the City to complete requested assignment. Scope of Services 1 . BBL will provide the services of a Structural Engineer to conduct an inspection ofthe major W W"11' structures at the Cayuga Heights WWTP. Up to eight hours of on -site inspection by the Structural 67 ? 3 ic:nvp rin ROV!7 • P. O . Box 66 • .5y, ( u: M". NY 13214.0066 0 622365 iel 13 15) 446 9120 • Fox ( 31 5) 449 - 001 ? wNw. bbl inc . com - offices nallonwldc . I MAR-06-2802 11 : 40 BLASLAND , BOUCK R LEE INC . 315 446 7435 P . 03/�H5 Mr. Lawrence Fabbmni, P.E March 6, 2002 Page 2 of 3 Engineer will be provided . The Structural Engineer will perform a visual inspection of the major WWTP structures from readily accessible locations. The visible inspection will include documentation of observable concrete deterioration (i . e., crdeks, spalling, etc .) and exposed steel framing, grating, hatches, containment areas and equipment supports. 2 . To fiirther assess the condition of the major WWTP concrete structures, BBL will perform ww- destructive testing of the concrete strength of these structures . The majority of the non-destructive testing will be performed using ASTM Standard Method C 303 (Windsor Probe Test)_ ASTM C 803 provides the: most reliable data relative to the in-place compressive strength of concrete. Although considered to be non-destructive, this test method does require minor surface penetration of the concrete with a charged "probe" to determine the compressive strength. These surface penetrations are easily patched following testing, if necessary. For the purpose of this scope of services, we propose to perform up to 12 ASTM Method C 803 tests on the major WWTP structures. in addition to ASTM C 803 , we propose to conduct up to 10 ASTM Standard Method C 805 (Swiss Hammer) tests for the in-place compressive strength of the concrete structures, as warranted _ This test method requires a relatively uniform concrete surface condition to permit useful test readings. ASTlvf C 805 will be used in place of the ASTM C 803 tests in those areas where the ASTM C 803 testing equipment cannot be properly set up to obtain an accurate reading. 3 . With the understanding that the primary settling tanks are the oldest concrete structures on site, BBL will coordinate with the Cayuga Heights WWTP staff to dewater one of the primary settling tanks for concrete testing of the tank interior. It is assumed the Cayuga Heights WWTP staff will be responsible for removing one primary settling tank from service, dewatering and draining the tank, and providing the necessary equipment for access to the tank for BBI. personnel to perform the testing. Up to four ASTM C 803 or ASTM C 805 tests, as warranted, will be performed on the tank interior. Because the remaining structures on site will have to remain in service during the concrete testing and inspection, BBL will perform its testing and inspection of these structures at locations where the concrete is exposed and accessible from outside the structure. 4 . BBL will provide the services of a Registered Architect (op to eight hours on site) who, in conjunction with our Structural Engineer, will visually inspect the buildings at the Cayuga I3eights WWTP. The purpose of the inspection will be to document the existing condition of the buildings . The architectural review will include inspection of the siding, roofing, doors, windows, sealants, hand railings, stairs, lighting, heating, ventilating and air conditioning equipment and fire . protection equipment. The inspection will also include review for compliance with the New York State Uniform Building Code. As part of the work task, BBL will also identify any egress and accessibility issues and any observable energy conservation opportunities . 5 _ BBL will conduct an assessment of the WWTP outfall at the shoreline of Cayuga Lake and will evaluate potential problems associated with effluent foaming from the outfall . BBL will also verify compliance 017 the outfall structure with the New York State Department of Environmental Conservation (NYSDEC) State Pollutant Discharge Elimination System (SPI)ES) permit for Lhc WWTP, 6 . BBL will prepare a letter report surnmariaino the findings of Work Tasks 1 through 5 above . The letter report will include an assessment of the remaining useful life of 'he structures tested and BLASLAND , BOUCK & LEE . INC . eng � neArs a soienr � srs \1H6L:\v0L IlUar�DL'S:1Lrk0:\OSG:"[ ?�•S .dnc MAR--e6-2002 1140 BIASLAND , BOUCK & LEE INC . 315 446 7485 P . 04z05 Mr. Lawrence Fabbroni, P.E March 6, 2002 Page 3 of 3 buildings inspected. The report will also include a discussion concerning repairs that could be - anticipated at the WWTP based on continued operation for the next 30 years . Up to five copies of the letter report will be provided to the City_ 7 . BBL will attend up to two meetings with City personnel, and other interested parties, to review the letter report findings, as necessary. For the work tasks described above, BBL assumes that the Cayuga Heights WWTP staff will provide safe and proper access to all areas of the VAV P drat require inspection _ This may include, but not be Iimitedto., ladders, scaffolding, lighting, tank dewatering and cleaning, etc. Estimated Cost BBL proposes to provide the services specified in Work Tasks 1 through 7 above for a total estimated cost of $ 15, 017 .00 . A summary breakdown of this cost presented in attached Table 1 . Schedule BBL proposes to complete the services described for Work Tasks 1 through 7 within 30 days after receiving a written notice to proceed from the City. We thank the City of Ithaca for considering BBL for this project. We look forward to working with City staff on the successful completion of the project. Should you have any questions concerning this proposal, please contact me at (315) 446-9120. Very truly yours, BLASLAND, BOUCK & LEE, INC . D na d F . Geisser, P Vice President DFG/bek Attachement BLASLAND . BOUCK & LEE , INC . on V ) no e i 5 & s c / on l l s l s UH HI \VolI i\IJaru\H pf.\h-A V2 1U$6??165 .Acr. MAR-0b-2002 11 : 41 BLASLAND ; BOUCK & LEE INC . Jlb 44b F . UtN/OJ <i N t� • �} O N iA in r 0 o S O S rn 1A v O n N r f•9 4A r. AW o 6R co r oo � w sNV 4. �9 C � Y ..• d N ip �... G F I 0 I]. A F; ar a) y � Y n v, CD Pr C OOo al tp- � � W o U W Z a, N N 0 1 1 PQ 0: Q d a Es 0 vi Eli h a ` N ✓. a7 Z o U o O• v3 N n Z c c0 v � C l7 W M 1ary, CD bry y 0 J N Q L U u r � ,p O N O m N X c g e b u En o 4 7 W L 0 v y ❑ C n V] N v O H IM III ! CIL P . ctr• Town of UI IRADELLRD \ Own O Ithaca WOOLF v G DR- INDIAN � � \\ �KtEK RD c " 2 Cayu ak T D 1 _ HANSHAW R6 9 :Q HAYTS RD C T z City of Ithaca $ > ' Z y ' . Y O \LR Jai IhLay 9 " t I / Shy F- Flo � . ' - IF 0 TIT ago /// ��• ' � Town of Newfield I own of an y Attachment # 9 age of Lansing N ca \\` TOWN OF ITHACA ° F rp � \� -- >'9 YEAR 2002 ELECTION DISTRICT MAP UIRY-:N .. HR STOPHER IA �W yo4 R ADOPTED n April 8 , 2002 POLLING PLACES s �\ TD- 1 WEST HILL FIRE STATION, 1242 Trumansburg Rd . TD-2 VETERAN VOLUNTEER FIREMANS ASSOCIATION , INC, 638 Elmira Rd . _ TD-3 SOUTH HILL FIRE STATION , 965 Danby Rd . TD-4 REIS TENNIS CENTER @ CORNELL UNIVERSITY, 230 Pine Tree Rd. TD-5 HASBROUCK APTS. COMMUNITY CENTER, 121 Pleasant Grove Rd _ ` TD-6 B. O . C. E . S . , 555 Warren Rd. TD-7 CAYUGA HEIGHTS FIRE HALL, 194 Pleasant Grove Rd . TD-8 CAYUGA HEIGHTS FIRE HALL, 194 Pleasant Grove Rd . TD-9 BOYTON MIDDLE SCHOOL, 1601 North Cayuga St. TD- 10 SOUTH HILL FIRE STATION, 965 Danby Rd. TD- 11 REIS TENNIS CENTER @ CORNELL UNIVERSITY, 230 Pine Tree Rd. TD-12 MAPLEWOOD COMMUNITY CENTER, 201 Maple Ave. ' TD-13 HOSPICARE , 172 East King Rd . SAVE . Y N�� ' Q Polling Place x : 4 • WW=' a TD = Town District ur .a 0 * ec w ; .s.Y agar . m • 0 U�_ z S' . ; • ; v p STATE OF NEW YORK)CD COUNTY OF TOMPKINS) SS . TOWN OF ITHACA) I , Tee Ann Hunter, Town Clerk of the Town of Ithaca , New York, do hereby certify that the attached Election District Map is a true and exact copy of the boundaries 40'Y Fir ;:; '; ; c,� so and locations of the Town of Ithaca Districts and of Polling Places as duly adopted by - the Town Board of said Town of Ithaca at the regular Town Board meeting held on the R' 4r> X 3 8th day of April 2002 , and that the same is a complete copy of the whole of such � °` : �xwx ' ' a �Rq Election District Map. t ' IN WITNESS WHEREOF , I have here unto set my hand and the Corporate c seal of the Towh of Ithaca, New York this 9th day of April 2002 . i 'mil- ilkT t ,� �. ��9t,� 1� <�, as'i� vj`k• + � etsne9' eir � -: f�3 _ _ _�-----SEAL-------- F J ° , • � . � .�� ins �y+��� �.- � .t t '!.`} ..tSnf 'fTar-z' ts�j 3 r . i � �, „� T ,, Tee Ann Hunter a � ` � Town Clerk, o of It h ca Dated : t 44z i F i NOTE : Tompkins County Election District # 1 contains Town Electior district 1 . \�\ `^s Tompkins County Election District # 3 contains Town Election District 12. Tompkins County Election District # 5 contains Town Election District 9. Tompkins County Election Distdct Al 7 contains Town Election District 13. Tompkins County Election District #10 contains Town Election Districts 7 and 8. Tompkins County Election District # 11 contains Town Election Districts 4, 5, 6 and 11 . Tompkins County Election District 912 contains Town Election Districts 2, 3 and 10 . Attachmwent # 1 Benda Draft Higher Education Reimbursement Policy: The Town supports the employees who are interested in furthering their education , by providing a college tuition reimbursement program . This program is not designed to pay for an employee to complete an entire degree , but will aid the employee with the job specific courses . Employees interested in a college course or two , but not to obtain a degree should refer to the Travel and Training policy, however, some of the qualifications below will still apply. Questions should be referred to the Human Resources Manager. Qualification : • Has been employed by the Town for at least one full year. • Course is for college credits (typically runs over a 15-20 week period . ) • Course must be job related ( non job related degree electives will not be paid for. ) • Employee receives approval from Department Head prior to enrolling in class . Town Board approval must be obtained for cost over $200 , prior to enrolling . • Employee must attend classes outside the normal workday. If this is not possiblE. , Department Head has the option to grant flextime or pay without use of fringe time . • Employee must show proof of a passing grade ("C" ) before requesting reimbursement. • Reimbursement will be approved for a maximum of .4 credit hours per semester or an aggregate of 8 credit hours per calendar year. • Reimbursement will not exceed $400 per semester. • Books or required material will be paid for separate from the tuition maximum . There will be no reimbursement for travel expenses or any other expenses . Attachment # 11 - 4 da - TOWN CILERK ' S MONTHLY REPORT N OF ITHACA . NEW YORK MARCH , 2002 THE SUPERVISOR : PAGE 1 Pursuant to Section 21 , Subd 1 of the Town Law , I hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above , excepting only such fees and moneys the application and payment of which are otherwise provided for by law : 2001 SPORTING LICENSES 2002 SPORTING LICENSES 1000 _ 5 MARRIAGE LICENSES NO . 02003 TO 02007 43 . 75 AGRICULTURE REPORT _ COPY AERIAL PHOTOS _ 3 MI SC COPIES 27 . 10 COMPREHENSIVE PLAN DRAFT ZO MAPS ( PER MAP ) _ DRAFT ZO MAP SET DRAFT ZO _ DRAFT ZO PACKAGE ENVIRONMENTAL REVIEW EXECUTIVE SUMMARY ZO 3 MARRIAGE TRANSCRIPT 3 NOISE ORDINANCE RETURNED CHECK — CLERK RETURNED CHECK — TAXES RETURNED CHECK — W& S OPEN SPACE REPORT 1984 OPEN SPACE REPORT 1997 POSTAGE SIGN ORDINANCE SIX MILE CREEK REPORT SUBDIVISION REGULATIONS 22 TAX SEARCH 1 1 OF PARKS & BLDG 225 . 00 WETLAND GUIDELINES _ WATER & SEWER SEARCH ZONING MAP 2 ZONING ORDINANCE 17oOO _ ZONING ORDINANCE DRAFT A1255 TOTAL TOWN CLERK FEES _. 473985 A1555 83 _. . DOG ENUMERATION _--_-_.___83 00 A1556 __ ... ._ _ 1 _ _ SPCA CONTRACT —__ 393 . 15 A1557 1_.. SPCA IMPOUND FEES __ _ __ 10000 A2389 __... ,. _ ..-_.. VOTING MACHINE FEE 530 GAMES OF CHANCE LICENSES 1 BINGO LICENSES 195000 BINGO FEES 2540 TOTAL A2540 195000 A2544 _....- -,8-3 -_ DOG LICENSES A2701 REFUND PRIOR YEAR EXPENS __ _ Town Clerk -- -- -- day of -- — — — 20 —._.. TOWN CLERK ' S MONTHLY REPORT MARCH , QQKPubliclCouncilman PAGE 2 8 BUILDING PERMIT 1 , 835000 _- . . .__,. 2 PERMIT EXTENSIN 50 . 00 FOUNDATION PERMITS 450000 CERTIFICATE OF OCCUPANCY ____ _-_ _ _1 . . TEMP . CERT . OF OCCUPANCY 200000 USE PERMITS 5 PERMITS 1 , 500 . 00 _. -._ ...._..-4__ FIRE SAFETY INSPECTIONS 256 . 25 2 SIGN PERMITS 47965 ZBA AREA & USE VARIANCES 400 . 00 ZBA ADDITIONAL MTG . FEE 2 SPECIAL APPROVALS 200000 __. ___. ___._._..-..... . ZONING SIGN APPROVALS B2110 TOTAL B2110 938 _. 90 ___--- SUBDV . REV . INITIAL APL . SUBDV . REV . PRELIM , PLAT SUBDV . REV , FINAL PLAT SBDV . REV , PLAN REAFFIRM SITE PLAN INIT . APL . FEE SITE PLAN PRELIM . PLAN SITE PLAN FINAL PLAN ADD * MTG . FEE AGENDA PRO ASS * MTG . FEE P . H . PROCE B2115 TOTAL B2115 Paid to Supervisor for General Fund _ 1321 . 00 Paid to Supervisor for Part Town -- 938 ,_90 Paid to NYS DEC for 2002 Sporting Licenses _4 . 00 Paid to County Treasurer for Dog Licenses 122 . 85 Paid to Aq & Markets for Dog Licenses _ 15600 Paid to NYS Health Department for Marriage Licenses 56 . 25 Paid to State Comptroller for Games of Chance Licenses ---..._._......--._- Paid to State Comptroller for Bingo Licenses _.. ..._. ._-_292... 50 Total Disbursements 61750950 APRIL 2 , 2002 _ SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA TER -ANN HUNTER ; being duly sworn , says that she is the Clerk of the TOWN OF ITHACA that the foregoinq is a full and true statement of all Fees and Honeys received by her during the month above stated , exceptinq only such Fees the application and payment of which are otherwise provided for by law . Subscribed and sworn to before me this TOWN ENGINEERS REPORT 4/8/02 Eco Village is continuing on the site work for the second resident group with construction on the roadways and driveway . Installation of the sanitary sewer system is also underway . Prior to the excavation work sediment control fence was installed below the construction area. Sediment and erosion controls have been maintained adequately during construction . The Town Engineer has been reviewing the College Circle proposal as part of the Planning Board approval process . Particular areas of concern are the Storm Water Management plan for the site , which has been evaluated and designed by T .G . Miller P .C . The Town review of the project has resulted in a conclusion that the measures planned are appropriate and will control discharges from the site at or below current levels . Improvements to divert water away from properties that are currently experiencing problems are planned and construction will be monitored by the Town . These improvements will include facilities on Ithaca College property , which will work in conjunction with the College Circle drainage plan . The Town of Ithaca will be monitoring operation and maintenance of the storm water control system, and have authority by agreement to ensure proper function . The Water system is designed to Town of Ithaca standards and to ensure reliable operation and maintenance along with adequate fire flow, the Town Engineer is recommending that the System be Dedicated to the Town . The Town Engince:ring staff has done extensive review of the storm water management system for the Cornell University Precinct 9 athletic field proposal . Working with the Project Engineers the Town has provided watershed data for the East Hill/Snyder Hill Road/Pine Tree Road watershed sub area to ensure that drainage improvements would not increase problems that have. occurred in the past. ( :\reports\ERI "1'0204 .doe Daniel R . walker page 3 4/2/02 Planning Director ' s Report for April 8 , 2002 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. March 5 , 2002 Me(°tins : Coddington. Road Community Center Site Plan Modification , 920 Coddington Road : The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval ( Special Approval was granted in December 1999 , but has expired) for the proposed site plan modifications to the Coddington Road Community Center located at 920 Coddington Road, Town of Ithaca Tax Parcel No . 47- 1 - 11 . 3 , Residence District R-30 . The modifications include increasing the proposed addition from 1 ,400 +/- square feet to 1 ,900 +/- square feet ( 1 ,700 +/- square feet in the rear and 200 +/- square feet in front of the existing building) and changes to the layout of the two parking spaces, turnaround , and walkways, which will also result in minor modifications to the Town of Ithaca ballfield . Coddington Road Community Center, Owner/Applicant; Claudia Brenner, Agent. Linderman Creek Apartments — Phases 2 & 3 , Conifer Drive : The Planning Board granted Preliminary Subdivision Approval , Preliminary Site Plan Approval, and issued an affirmative recommendation to the Town Board .on the rezoning of +/- 15 . 266 .acres from Residential R- 15 to Multiple Residence MR, for the proposed Linderman Creek Apartments Phase II and III development located on Conifer Drive (a private drive) , just off Mecklenburg Road, Town of Ithaca Tax Parcel No ' s . 27 - 1 - 13 . 12 and 27- 1 - 13 . 16 , Residence District R- 15 . The proposal includes 96 apartment units (72 units to be built initially in Phase II , 24 units to be constructed in Phase III) in twelve buildings on 14 +/- acres of a 45 +/- acre parcel . The proposal also includes a community building, access drives , parking, sidewalks, landscaping, and a recreation area including a pavilion and play structures . A bus stop and bus turnaround area is proposed for the northern end of Conifer Drive . The proposed development would consist of affordable housing units with 36 of the units being handicapped accessible or handicapped adaptable. The applicant is also requesting to subdivide Tax Parcel No . 27 - 1 - 13 . 12 into three lots and Tax Parcel No. 27- 1 - 13 . 16 into additional lots for ownership purposes . Approximately 57 acres will remain undeveloped initially, but will be retained by Confer Realty for possible future residential expansion . Estate of Anthony Ceracche , Owner (Tax Parcel No. 27- 1 - 1 .3 . 12), and Home Properties of New York, Owner (Tax Parcel No . 27- 1 - 13 . 16) ; Conifer Reality, LLC , Applicant; John Fennessey, Agent. College Circle Apartments — Phase 2 , 1033 Danby Road : The Planning Board began consideration of Preliminary Site Plan Approval for the proposed modifications in the approved site plan for development at College Circle Apartments located at 1033 Danby Road, Town of Ithaca Tax Parcel No . ' s 43 - 1 -2 . 2 and 43 - 1 -2 . 3 , Multiple Residence District . The proposed development includes the construction of 60 apartments that were previously approved by the Town in 1988 , with some proposed modifications to the parking, building layout and circulation. The proposal also includes a community center building, Ithaca College campus integration infrastructure and a request for additional apartment occupancy above that which was previously approved . Ithaca College proposes to enter into a long-term agreement with Integrated Acquisition and Development to operate and maintain the College Circle Apartments as campus student apartment housing. J . M . S . Reality, Owner; Integrated Acquisition & Development Corp . , Applicant, The Planning Board issued a Negative Determination of Environmental Significance and held the public hearing on the preliminary site plan, but tabled a decision due to the late hour of the meeting. March 19, 2002 Meetin Modification of Condition of Cluster Approval , Family Room Addition, 309 Saranac Way: The Planning Board granted a request for a waiver of Section 32 , Paragraph 6, of the Town of Ithaca Subdivision Regulations, and modification of the condition on the Final Plat of the approved Deer Run Subdivision Phase IIIA & Teton Court, which requires a thirty foot minimum distance between structures, to permit the proposed addition located at 309 Saranac Way, Town of Ithaca Tax Parcel No. 44- 1 - 108 , Residence District R- 15 . The proposal includes a 336 +/- square foot addition to the south side of the existing house, which will extend within thirty feet of the adjacent building at Saranac Way, thus violating the cluster subdivision requirements for a distance between structures of no less than thirty feet. Brian K. Heltsley and Ann L. Hoffman, Owners/Applicants . Blanchard 3-Lot Subdivision , 165 East King . Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed three-lot subdivision located at 165 East King Road, Town of Ithaca Tax Parcel No . 44-2-7 , Residence District R- 30 . The proposal is to subdivide the 24. 152 +/- acre parcel into three lots, two vacant parcels consisting of 8 . 592 +/- acres and 7 . 228 +/- acres and a 8 . 435 +/- acre parcel which contains the existing residence. George and Dawn Blanchard, Owners/Applicants. College Circle Apartments — Phase 2 , 1033 Danby Road : The Planning Board continued consideration from the March 5 , 2002 meeting of Preliminary Site Plan Approval for the proposed modifications in the approved site plan for development at College Circle Apartments located at 1033 Danby Road, Town of Ithaca Tax Parcel No . ' s 43 - 1 -2 . 2 and 43 - 1 -2 . 3 , Multiple Residence District. The proposed development includes the construction of 60 apartments that were previously approved by the Town in 1988 , with some proposed modifications to the parking, building layout and circulation. The proposal also includes a community center building, Ithaca College campus integration infrastructure and a request for additional apartment occupancy above that which was previously approved . Ithaca College proposes to enter into a long-term agreement with Integrated Acquisition and Development to operate and maintain the College Circle Apartments as campus student apartment housing. J .M . S . Reality, Owner; Integrated Acquisition & Development Corp . , Applicant . Because of information that was not included in the General Municipal Law referral that was sent to the County Planning Department regarding the volume of excavated material that will be trucked off of the site, the Planning Board tabled a decision pending the sending of this information to the County. The Board agreed to hold a new public hearing at the April 2 , 2002 meeting to consider preliminary and final site plan approval , pending receipt of a follow-up letter from the County. 2 Cornell University, Precinct 9 Athletic Fields, Pine Tree Road (behind Tennis and Equitation Centers) : The Planning Board granted Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed Cornell University Precinct 9 Athletic Fields located off Pine Tree Road behind the Reis Tennis Center and the Cornell Equestrian Center, Town of Ithaca Tax Parcel No . ' s 60- 1 - 9 . 1 , 60- 1 -9 . 21 60- 1 - 18 , 60- 1 - 5 , and 60- 1 - 8 . 2 , Residence District R-30 . The proposal includes the creation of two multi -purpose athletic fields, not lighted and not including any formal spectator facilities., involving the deposition of 7 ,500 +/- cubic yards of fill , and disturbance to approximately 1 / 10 of an acre of the hawthorn forest which is located west of the Reis Tennis Center. The proposal also includes improvements to the existing stormwater detention basins and creation of a recreation trail which will link the proposed athletic fields and the Reis Tennis Center to the East Ithaca Recreation Way. Cornell University, Owner/Applicant ; Laurene Gilbert, ASLA, Agent. CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS . The following are accomplishments or issues that have been dealt with over the past month. SEAR Reviews for Zoning Board : Four new SEQR reviews for the Zoning Board were done since the March report : ( 1 ) request for special permit to allow the occupancy of a two-family residence by up to six unrelated people, 271 Pennsylvania Avenue , Residence District R-9, Orlando Iacovelli , Owner/Appellant; (2) request for variances and approval to enlarge a non- conforming building to permit the modification of a second dwelling unit and the enlargement of the existing two-family residence that does not have frontage on a public road, 501 Warren Road, Residence District R- 15 , Alan Falk, Owner/Applicant ; (3) request for a variance and approval to modify a building on a non-conforming lot to allow an existing single-family residence to be modified with the addition of a second dwelling unit, 985 Taughannock Boulevard, Residence District R- 15 , Tompkins Trust Company, Owner/Appellant; and (4) request for special .approval to permit an addition on a non-conforming day care center by 1900 +/- square feet , 920 Coddington Road, Residence District R-30, Coddington Road Community Center, Owner/Appellant. Codes and Ordinances Committee : The Committee met twice in March 2002 — March 13`h and March 20`h , and completed review of comments received from other boards and committees regarding the revised draft of the Zoning Ordinance and map . Comments were received from the Conservation Board , Planning Board, and Agriculture Committee , as well as from several individual board and committee members . Based on these comments, no major changes in the text or map are anticipated (although the proposed addition of Agriculturally zoned land on East Hill has been re-considered, and is being deleted because of the proximity of densely developed residential areas , and the conflict that could occur with the new right-to-fann provisions in the Agricultural zone) . The draft Zoning text is being revised based on some of the detailed comments and suggestions, and is expected to be ready by the April Committee meeting. The Committee agreed to schedule two public information meetings on the revised Zoning in May at Town Hall — one on a weekday evening (Thursday, May 16`h beginning at 7 : 00 p .m. with informal viewing of Zoning maps , followed by a formal presentation at 7 : 30 p .m .) and one on a weekend morning ( Saturday, May 18`h beginning at 9 : 00 a .m . with informal viewing of Zoning 3 maps, followed by a formal presentation at 9 : 30 a. m . ) . The next Committee meeting is scheduled for Wednesday, April 24, 2002 . The Director of Planning also attended a meeting of the Tompkins County Agricultural and Farmland Protection Board on March 271h , 2002 to discuss the Town ' s proposed new Agricultural zoning. As expected, there was a mixed response, with some concern expressed regarding the possible impact on land values of the proposed reductions in permitted residential densities , and some expressing support . for the numerous approaches proposed to encourage farming and minimize the pressures of development on the Town ' s prime agricultural areas . Transportation Committee : The Committee did not meet in March . The next meeting, originally scheduled for Thursday, April 4, 2002 , has been postponed, and will be re- scheduled for sometime in May. Capital Projects and Fiscal Planning Committee : The Committee held its first meeting of 2002 on March 25 `h . A tentative schedule of meetings through June was set, including Wednesday, April 10`h at 9 : 15 a .m . , Tuesday, May 7`h at 9 : 15 a.m . , Tuesday, May 21 " at 9 : 00 a.m . , and Tuesday, June 4`h at 9 : 15 a . m . The Committee agreed on targeting the June 4`h meeting to complete recommendations to the Town Board regarding proposed 2003 (and beyond) capital projects . The Committee also discussed the status and proVess of 2002 capital projects. Review of 2003 capital project proposals will begin at the April 10` meeting. Newsletter: Thanks to Chris and all those who helped , the Spring 2002 Newsletter has been completed and printed, and is being processed for mailing by Challenge Industries. Thanks to Lisa and Marty ' s efforts, it is already available for viewing on the Town ' s website . Public Works Facility Expansion : Planning staff has been working with the Highway and Engineering Departments on environmental and site plan details that need to be assembled for the Town Board and Planning Board . The environmental review will be completed and ready for the April 8`h Town Board meeting. The site plan will be scheduled for consideration at the May 7`h Planning Board meeting. Conservation Board : The Conservation Board met on April 4`h, 2002 . Discussions included the Cayuga Lake Local Waterfront Revitalization Plan, the Cornell Veterinary College Waste Management Facility Draft Environmental Impact Statement, and regulation of jet-skis on Cayuga Lake . There is also an effort to start-up the Viewshed Committee and its work efforts again . There was also an update on the status of the review of the Natural Heritage Preservation Program (PDR for natural areas) . The Environmental Review Committee reviewed plans for the Town ' s Public Works Facility and additional information regarding Cornell ' s Precinct 9 Athletic Fields . Regional Sewer Project Draft Environmental Impact Statement : Town officials attended several meetings regarding the Ithaca Area Municipal Wastewater Collection Improvement Project Draft Environmental Impact Statement (EIS) that is being prepared on behalf of the participating municipalities by The Chazen Companies . Discussions focused on the growth inducing impact analysis in the EIS . A preliminary draft of the EIS has just been delivered to the municipalities 4 for review , and a meeting is scheduled for April 4 , 2002 to coordinate comments on the EIS so that it can be finalized for submission to the NYS Department of Environmental Conservation, the Lead Agency conducting the environmental review . 2002 Census of Governments and Boundary Updates : Planning staff participated in the completion of a survey sent by the Census Bureau regarding the 2002 Census of Governments, and also completed forms regarding municipal boundary updates requested by the Census Bureau. Meeting with Sheriff Meskill : A meeting has been scheduled for April 5'h , 2002 between Sheriff Meskill and Town officials to discuss the possibility of contracting services for special patrolling and speed limit enforcement in certain areas of the Town . Agricultural Land Preservation Program : Town representatives met with the owners of an agricultural property on West Hill to discuss the possible purchase of an agricultural easement subsequent to appraisals that were completed. A follow-up meeting is scheduled for April 5'h, 2002 . 5 A'3end;a #22e TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF MARCH 2002 MONTH PEAR TO DATE OF PERMIT YEAR n OF PERN11TS AMOUNT 7 AMOUNT S I; FAMILY 2002 0 0 1 989000 t RESIDENCE=S 2001 0 0 2 364,944 2002 1 95,000 1 95,000 T\\V FAMILY RESIDENCES 2001 0 0 0 0 2002 2 11 ,300 5 577150 RENOVATIONS 2001 2 609000 6 1037651 2002 0 0 2 349584 CONVERSIONS OF USE 2001 1 307000 1 30,000 2002 0 0 0 0 ADDITION' S TO FOOTPRINT 2001 1 25,000 2 42,500 2002 3 112002000 3 112002000 MULTIPLE. RESIDENCES 2001 0 0 0 0 2002 0 0 2 10,700 BUSINESS 2001 0 0 3 493,000 2002 0 0 0 0 AGRICULTURAL r2001 0 0 0 0 0 0 0 0 INDUSTRIAL 0 0 0 0 0 ' 0 1 228007000 VATIONAL 2001 0 0 1 41 ,000 I Cellar wall partitions 91000 1 Wood stove insert 31000 1 Cellar entry 4 MISCELLANEOUS 2002 3 169700 7 59, 100 CONSTRUCTION 2001 1 3,300 2 13,570 TOTAL NUMBER OF 2002 9 1 ,323,000 22 41354,534 PERMITS ISSUED 2001 5 1185300 17 17088,665 TOTAL FEES 2002 9 25070 22 47935 RECEIVED 2001 5 290 17 2,055 Date Prepared : April I , 200_' Dani L. Holford Building/Zoning Department Secretary March 2002, Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - I I 1 _ 766- 1 Elm Street Extension - renovate kitchen. 2_ 311 Blackstone Avenue - kitchen renovation and new laundry room. 3 _ 110 Juniper Drive - add cellar apartment. 4 . 301 Maple Avenue (Maple Hill Apartments) - parking lot renovations - temporary. 5 . 169 Seven Mile Drive - finish cellar and wall partitions. 6_ 22 Chase Lane - raise roofline and remodel portion of 2nd floor. 7- 169 Seven Mile Drive - existing single-family home. 8. Maple Avenue NYSEG substation - telecommunications equipment. 9. Comell Plantations - 130 Forest Home Drive - offices. 10. 1079 Taughannock Boulevard - new 1 ,798 square foot single-family residence. 11 . 1070 Danby Road (Italian Camp Out) - retail food store/take out - temporary. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2002 - 43 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE , 2001 - 50 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 2 1 . 127-31 Kendall Avenue - property maintenance - abated. 2 . 635 Elmira Road - site plan and property maintenance - pending. From December 2000: 1 . 172 Calkins Road - property maintenance - (partially abated) - limited timeframe agreed to for complete abatement. From May 1995 : 1 . 1152 Danby Road - zoning and building code - legal action pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2002 - 4 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2001 - 9 TOTAL FIELD VISITS THIS MONTH - 65 Uniform Building Code - 42 Local Law and Zoning Inspections - 12 Fire Safety - 5 ( 1 veterinary hospital, 1 motel [3 buildings], 1 restaurant, 1 day care, lapartment [4 units]) Fire Safety Reinspections - 6 ( 1 museum, I motel, 1 apartment [82 units], I day care, East Hill Plaza [25 spaces]) Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 2002 - 244 TOTAL FIELD VISITS YEAR TO DATE, 2001 - 202 TOTAL SIGN PERMITS THIS MONTH (Paul Jacobs home occupation ) - I TOTAL SIGN PERMITS YEAR TO DATE, 2002 - 2 TOTAL SIGN PERMITS YEAR 'TO DATE, 2001 - 5 ZONING BOARD OF APPEALS IMEETING, 5 CASES, AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY, MARCH 25, 2002 7 : 00 P .M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings midi be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, March 25 , 2002, in Town Ha.11, 215 North Tioga Street, Tioga Street Entrance , Ithaca, NY, COMMENCING AT 7 :00 P.M . , on the following matters: APPEAL of Orlando lacovelli, Owner/Appellant, Edward Mazza, Esquire, Agent, requesting a special permit under Article III, Section 9 of the Town of Ithaca Zoning Ordinance, to permit the occupancy of a two-family residence by up to six unrelated people at 271 Pennsylvania Avenue, Town of Ithaca Tax G couz-A�eL� Parcel No. 54-6-7, Residence District R-9 . APPEAL of Alan Falk, Owner/Appellant, Richard Hautaniemi, RA, Agent requesting a variance from the requirements of Article IV, Section 14 and 16 of the Town of Ithaca Zoning Ordinance and Section 280a of New York State: Town Law to permit the modification of a second dwelling unit and the enlargement of the existing two-family residence, that does not have building frontage on a Town, County, or State C �pc3l }gel highway located at 501 Warren Road, Town of Ithaca Tax Parcel No. 70- 1 -42, Residence District R- 15 . An authorization from the Zoning Board of Appeals under Article XII, Section 54 may also be requested as the property is port-conforming with current regulations. APPEAL of Patricia Pullman, Tompkins Trust Company, Appellant/Agent requesting a variance from the requirements of Article IV, Section 14 and 16 and Article XIII, Section 57 of the Town of Ithaca Zoning Ordinance, to permit an existing non-conforming single-family residence with a deficient south side yard building setback and a deficient building lot width, to be modified with the addition of a second dwelling te unit within said building located at 985 Taughannock Boulevard, Town of Ithaca Tax Parcel No. 21 -2-28, Residence District R- 15 . An authorization from the Zoning Board, under Article XII, Section 54 to permit said addition may also be requested. APPEAL of the Coddington Road Community Center, Appellant, Anne Morrissette and Claudia Brenner, RA, Agents, requesting a special approval under Article V, Section 18 and Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to enlarge an existing non-conforming day care center by 11900 ± square feet located at 920 Coddington Road, Town of Ithaca Tax Parcel No. 47- 1 - 11 . 3 , Residence District R-30. APPEAL of JMS Realty, Owner/Appellants, Integrated Acquisition and Development Corporation/Herman Sieverding, Agent, requesting modifications to previously granted approvals for the College Circle Apartments from January 24, 1990 and variances from Article VI, Section 26 and 29, and Article XIII, b Section 65 of the Town of Ithaca Zoning Ordinance, to permit an increase in the number of persons allowed to reside in. said apartments and to allow for vehicular parking variations at 1033 Danby Road, Town of Ithaca Tax. Parcel No. 43- 1 -2.2 and 2 . 3 in a Multiple Residence Zone. Said Zoning Board of Appeals will at said time, 7 : 00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : March 14 , 2002 Published : March 18 , 2002 O O n p (Cj C C C 3 m D > m Z r r V) N N N (E C O A N N rn o 3 Q :) 0 0 0 0 7 N N O O O O' Z ,,n z J > z > Z 0A0 0NO r > 0 0 0 0 Qn v °o °o °o o O 00 Zcoo Z 0 °� rn o � 0 U >0 O O O O O C O O O > ? ,a r ° m oo o -i w N C) C) r' ° O O Zi 3 N °o 0 0 ° 3 . 3 0 °o °o ° ° o o ZA J n ? C y ° n r w N o - O O O O O LA OTI rI1 7 O `7 C o Z z 2 v y $ 3 j 3 > O o 0 o O v Z °o o °o °o Z MV mc O U 0 3 > - - 3 > -� ° ° o Z 0 0 0 rA s 7 C7 ° 00 o o° °O � O o CN > � °w o o > be p ra �o O O O O O O O O O N J �o r 00 'l. N co O O O O O O O O N In L n �n O O O O O O O O O O O Town Board Meeting April 8 , 2002 Human Resources Report for March 2002 Personnel Committee : See attached minutes from the February and March meetings . At the March meeting the committee agreed to send two issues to the Town Board for discussion purposes to make sure we are going down a path the Town Board will support. These are Tuition Reimbursement and Sick Leave accrual balance . Safety Committee : The committee did not meet in March since we did not have the suggested edits back from Nancy TenKate to discuss . The employees have received the safety toed shoe allowance for 2002 . Training and Development: Town Hall staff received the annual office safety training . This years training also included a segment on Workplace Violence . I attended the monthly meeting of the Tompkins County Highway Superintendents in order to invite them to participate in the Supervisory Excellence series that was established by the County, City and Town . The last session for the first Supervisory Excellence Series was held in March . This session was entitled Making Business Sense of Managing Diversity , which created a lot of good conversation among the management team . One of the goals for 2002 is to provide basic diversity training for all town employees . Personnel — Civil Service : Interviews were conducted for the Automotive Mechanic Assistant position that became open at the first of the year due to the promotion of Michael Beach to Motor Equipment Operator. In the packet is the recommendation to appoint Bernie Morse to the position . Lisa Carrier- Titti , Network/Records Specialist, has been one of our longest standing provisional employees , since September of 1998 . This is due to civil service not having developed an adequate test for computer positions . Over the past three years we have been asked to partake in different questionnaire in order to aid the state in developing an exam for computer or network positions . The typical civil service exam is comprised of 45 to 80 multiple-choice questions referencing the different components of the position . The exam Lisa took was more of a questionnaire type exam with a practical knowledge segment. She was mailed a several page questionnaire about what level of skills she had in the different areas , (e . g , network, help desk , telecommunications ) , that she was to answer and take with her to County Personnel . Once there she had to input the answers into the computer, then answer some more "what if' questions on the { computer. I want to thank Lisa for being understanding in this very different style of exam and for being a "guinea pig " for the system . Commercial Insurance : We have received the following new vehicles/equipment that have been added to the insurance : 2001 John Deere Compact Tractor, 2002 Jeep Liberty , 2002 Ford F250 pickup , and 2002 Sterling 10 wheeler plow truck . Y Workers ' Compensation : There has been one claim so far this year that has resulted in 3 days of light duty. To determine the Town ' s premium cost for workers' compensation the carrier determines the experience modification , which is based on three years of costs (claims ) versus benefits paid out . The Town ' s experience modification has been 1 . 09 for the past two years . The newly calculated experience modification that will be used for the June 2002 to June 2003 renewal will be . 87 . This is a savings to the Town of $ 12 , 846 . As long as there are no large claims made this year, the following years experience modifier may decrease even more as a large claim from 1999 will be dropping out of the calculation . Disability Insurance : There is currently one employee out on disability due to an accident at home limiting the use of his left hand . This employee is. expected to return to work in mid April . Other Subjects : There has been a request to provide identification cards for the employees , Town Board , Planning Board and Zoning Board members . The Ithaca Fire Department is making up the cards for the town at a nominal cost. The cards will be a photo identification an employee may use as needed , especially useful for those who go on field visits . The employees will not be asked to wear these cards at work. Over the past weeks I have met with and interviewed three prospective cleaning companies . Over the past year and half our current company has been performing below satisfactory even after meeting with them to pin point trouble areas . I have recommended to the Town Board a company that will serve the Town in a more satisfactory fashion at an affordable cost . The Human Resource Office budgeted and has purchase a Human Resource Information System program . This program allows the office to have more employee information in an electronic form . The program will allow quicker access to historical data and the means to produce statistical reports . Connie has been doing a lot of work fine tuning all the different codes that have to be initiated . We hope to have the system fully operational by the end of June . f the office for the past 3 ears , system has been a goal o p Y Purchasing a HRI y 9 which has been happily achieved . Submitted By: Judith C . Drake , PHR Human Resources Manager Final Final Final Town of Ithaca Personnel Committee Meeting February 13 , 2002 12 : 00 noon Members Present : Supervisor Catherine Valentino; Councilman William Burbank; Dani Holford , Senior Typist Absent : Councilman William Lesser; Larry Salmi , Heavy Equipment Operator Support Staff: Judith C . Drake , Human Resources Manager Others Attending : Larry Parlett , Administrative Manager, SCLIWC ; Stanley Schrier, Laborer; Cindy Wasleff , Court Clerk Call to order: 12 : 08 p . m . Agenda Item #2 • Review of minutes of November 28 , 2001 meeting. Approved as read . Agenda Item #3 : Persons to be heard . Mrs . Drake explained that additional members maybe added to the committee ; an additional employee from Highway and one from Town Hall as chosen by the employees . Agenda Item 4: 4 • Review Conference/Seminar and Credit Course Policy : Courses taken through Tompkins-Cortland Community College (TC3) are currently $ 105 per credit hour . Mr. Parlett gave a brief description of Bolton Point' s policy . If a class helps on the job they will pay . But they will not pay toward a degree program ( i . e . will not pay for non -job related elective courses) . Supervisor Valentino put forth what she believes may be good policy . Town would pay 50 % per credit hour — not to exceed a predetermined number of credits per year , employee must receive a passing grade , have been employed with the Town at least a year, class should be taken outside working hours if possible , if not available employee could flex. Need department head approval and if amount exceeds $300 . 00 would require Town Board approval . Councilman Burbank supports but would like to know the interest of employees . Bigger commitment for job related versus personal enrichment . 1 Final Final Final The consensus of the committee is not . to pay a percent based on grade received and not to pay for travel time . Mrs . Drake will draft some sample policies . Agenda Item # 5 : Review Mileage Reimbursement Policy: Discussed paying for within county mileage . Supervisor Valentino commented that for exempt personnel , travel in the local area in personal car without reirbursement is part of job . But _ it is not an expectation for an hourly employee and could be burdensome . Mrs . Drake disagreed and felt it was burdensome for all employees regardless of job level . There was discussion around Stanley Schrier as he is required to drive to Warren Road to do crossing twice a day and down to the Public Works Facility once a week to clean . Bolton Point use to pay mileage reimbursement on a monthly basis . Paying mileage has not been a real issue since there is usually a Bolton Point vehicle available , but if not , mileage would be paid . Need to find out what other municipalities have as a policy for mileage for local (around) county travel . Adjourned : 1 : 00 p . m . 2 Town of Ithaca Town Board, April 8, 2002 Highway Department Report for March 2002 Public Works Fac:ili David Lorenzini will be giving a presentation at the April 8, 2002, Town Board meeting. The plan is for the Town Board to give preliminary approval of the project and set the budget. The preliminary approval will start the thirty (30) day period for the public to petition for a referendum on the project. We will be taking the Public Works Facility project to the Planning Board on May 7, 2002, and then to the Zoning Board of Appeals on May 20, 2002 . Roads Renwick Drive Reconstruction: We conducted a Public Meeting at the Ithaca High School for people in the Renwick Drive area to inform them of the upcoming drainage and paving project we have planned for Renwick Drive. Approximately 15 people attended and we addressed their individual concerns, as well as the project in general . We will officially start working on this project April 22, 2002. Winthrop Drive Storm Water: Final plans for our Winthrop Drive storm water project have been completed . We have scheduled a public meeting for April 10 at 7: 00 p . m. at the Northeast School in the cafeteria . Please feel free to join us . Snow removal this winter has only been fifty percent of our previous winters. We have put salt into our silt storage shed that should carry us through this coming fall . The easier winter has allowed us to catch up on maintenance work . We have worked diligently on maintenance projects such as cleaning catch basins and gutters out. We have been able to clean ditches this winter, which we normally are not able to do because the ground is frozen. The crews were able to change some road crossing pipes instead of waiting for spring and summer weather. We had to replace a catch basin on Elm Street due to some wash out during a snow/ rain storm. We have gotten a good jump on our summer projects that will conveniently help us have some time to do the work at the Public Works Facility . Parks and Trails During February we worked on snow and ice removal on the trails and at Town Hall . Regular maintenance and clean ups continued at park and trail sites throughout the Town. This includes putting in the trashcan at the East Shore Park pavilion . Wood duck nesting boxes were installed at Chase Pond and East Shore Park . All existing bluebird nesting boxes (approximately 250) were cleaned out, re-sealed and repairs made as needed . Our nine play structures were inspected using our safety and maintenance checklists and repairs were begun. Hazardous trees were removed along trails and some park sites . Water and Sewer We have had very few water main breaks this winter. We did have one in March at 152 Seven Mile Drive . We have repaired or replaced all the broken fire hydrants town wide. We have cleaned out or repaired many water valves this winter. The good winter weather has allowed us to complete many maintenance projects that we would not have gotten done in a normal winter . The Town Maintenance worker with assistance of other Highway staff as needed worked on a number of projects at Town Hall, the Public Works Facility, and our water and sewer pump stations. They were able to paint pipes and valves and make repairs to our pump stations that were needed . Projects for April : 1 . Begin Renwick Drive drainage and paving work. 2. Spring brush and leaf pick up — starting April 15 . 3 . Parks and trail maintenance and finish spring cleanups at all sites . 4. Water and sewer maintenance . 5 . Snow removal, as needed . 6 . Continue working on Public Works Facility design. 7. Install permanent fence at horse pasture section of Maple Avenue . 8 . Plant ornamental shrubs along Maple Avenue on cemetery' s side . 9 . Start tree and shrub plantings at Hanshaw Road back lot sewer project. 10. Install new baseball backstop at Coddington Road Playfield and remove old backstop . 11 . Maintenance at Town Hall ghk Town Engineer's Report for 4/8/02 Town Board Meeting GENERAL Records Management Engineering staff is continuing to work with existing record maps of the Town ' s water and sewer systems to develop an electronic GIS record map . Student interns are being utilized to transfer data from the paper record maps and field notes to accurately locate Town facilities on the Arc View GIS . Park and Open Space The Engineering staff has been working with the Highway Department and Planning Department on the Hanna Pew Trail project. Plan development is being finalized and final design and construction documents are being prepared. The design at the Tudor Park end of the trail has been complicated by the slope and may require some additional Right of Way. Highway The Engineering Staff is continuing to provide technical support to the Highway staff for the development of plans for reconstruction of Renwick Road. Technical support has also been provided for development of drainage improvement plans for Winthrop Drive . Both of these projects are scheduled for construction this year. The Town Engineer has been working with the Highway Superintendent and Hascup Lorenzini Architects on the Public Works Facility improvements. The Engineering department completed the storm water management plan for the facility. 911 /Emergency Operations (;enter Committee The County has determined that the cost for locating the Communications center at the Station 5 site is too high and is looking at other alternatives. Tompkins County Emergency Management Planning Committee The Town Engineer has been meeting with the committee that is drafting the Tompkins County Comprehensive Emergency Management Plan . 'The commttee is nearing completion of the draft plan and a meeting for public officials has been scheduled for April •4 , 2002 at 6 pm to introduce the document. A representative of the State Emergency Management Office will be attending the meeting to review the authorities and responsibilities that public officials have during major disaster or emergency events. Town of Ithaca Emergency Management and Fire Protection The Town of Ithaca has participated in training programs for Emergency Responsiveness and is in the process of updating the Town emergency response plan . EARTH FILL PERMITS No activity has occurred on the City of Ithaca application for the proposed demolition and construction spoil disposal site on the Landstrom lot. No new permits were issued in February . WA"rER PROJECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC a(reement. TOWN ENGINEERS REPORT 4/8/02 West Hill Water System The Engineering Staff is continuing to work on plans and an engineering report for the part of the West Hill Water System behind the Biggs complex and the Hospital . Several alternatives for a new water storage tank are being reviewed and an engineering report with recommendations is being prepared Burns Road Water Main Extension The Town Engineer has prepared an engineering report and preliminary cost estimate for the extension of a watermain on the South end of Burns Road . Several residents on Burns Road who have poor quality and shortages of well water requested this project. SEWER PROJECTS Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system. The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden , plus the three potential partners , which are the Village of Lansing, The Village of Cayuga Heights and the Town of Lansing . The consultant developing the Environmental Impact Statement for the project delivered the first review draft of the DEIS to the sewer committee on March 22 and the committee members have been reviewing the document. The Town Engineer has reviewed project data and cost information provided by the City of Ithaca to evaluate the appropriate cost participation in the jointly used interceptor sewers. Stearns and Wheler have started the Design of the Phosphorus removal project at the Ithaca Area Waste Water Treatment Facility with a design Team Kickoff Meeting on February 28 . The Town Engineer is representing the Town of Ithaca on the team and will be reviewing the design and contract documents as the project progresses. West Hill Sewer System The Town Engineering staff is in the process of completing the design and construction plan for replacement of the Trumansburg Road Hospital sewer line in 2002. At the request of a Town resident a preliminary evaluation of the cost and benefit to extend sewer along Trumansburg Road from Fire Station 5 to Hayts Road is being developed . The Town Engineer has developed a preliminary design and estimate for a sewer line along the North end of West Haven Road , which would serve possible frontage lots on land owned by Ecovillage. The Public works committee has reviewed the project and has recommended that the construction of the sewer would benefit only the owner of the undeveloped parcel and that the Town should not construct it. The Town Engineer will provide technical assistance to Ecovillage if they want to pursue the project. Ecovillage has completed construction of the sewer extension to serve the Second Neighborhood . Upon receipt of record drawings and a final easement description , acceptance of the facility as a Town of Ithaca Sewer main will be formalized . DEVELOPMENT REVIEW Site work for the PRI Museum of the Earth started in September. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan . The contractor has installed the required sediment a erosion control measures and is maintaining them . No site related problems have been noted . Project work has been s down for the winter. L\reports\ER 11"1'0204 .doc Daniel R . Walker Noe 2 4/2/07 Draft Draft Draft Town of Ithaca Personnel Committee Meeting March 13 , 2002 12 : 00 noon Members Present: Supervisor Catherine Valentino; Cindy Wasleff, Court Clerk; Don TenKate , Highway , Working Supervisor Absent: Councilman William Lesser; Councilman Will Burbank; Larry Salmi, Heavy Equipment Operator; Dani Holford , Senior Typist Support Staff :: Judith C . Drake , Human Resources Manager Others Attending : Paul Tunison and Larry Parlett, SCLIWC ; Lisa Carrier-Titti , Network/Records Specialist; Sandy Polce , Senior Typist Call to order: 12 : 10 p . m . Ac enda Item #2 • Review of minutes of February 13 , 2002 meeting . Approved as read . Agenda Item #3 : Persons to be heard : Recording Phone Conversations Sandy Polce had a problem with a person on the phone and would have liked to record the conversation . Questioned whether staff is able to press a " record" button when needed — not to record all phone conversations . Lisa Carrier-Titti responded that we couldn't record conversations unless the feature " Record-A-Call" is added . To do this we would need to purchase a new voice mail system at an approximate cost of $8000 . 00 . Which , of course , upgrades our current system and will allow for more voice mail options in general . Cindy Wasleff pointed out there are other less expensive options . Instead of upgrading our current phone system we could purchase a separate piece of equipment at an approximate cost of $ 100 . 00 . Lisa stated we have the option for an automated attendant , but Supervisor Valentino doesn 't like not having a "person" answer the phone . There was discussion about the legalities of recording phone conversations (i . e . when do we/don' t we have to let the person on the receiving end know we are recording) . 1 Draft Draft Draft Lisa Carrier-Titti will check on equipment. Supervisor Valentino will contact Attorney John Barney regarding our legal responsibilities when we need/want to record phone conversations . Judy Drake will address the need for customer service training (i . e. phone skills , dealing with difficult people/situations, etc. ) . Agenda Item # 4 : Continued Discussion on Credit Courses . Cindy Wasleff explained about City contract with TC31 Employee takes class then City and employee pay their appropriate share . Bolton Point pays for the class up front . If employee doesn 't pass then the money has to be paid back to the employer. Would we pay for only undergraduate classes ? The attached draft of credit course policy to be presented to the Town Board at the April meeting for their feedback. Agenda Item #5 : Continued Discussion of In-County Mileaqe Reimbursement• Current policy in the 1997 Personnel Manual allows for reimbursement, but it has not been the practice . Consensus is to pay hourly employees for errands around the county , but odometer readings must be included with reimbursement request . No change to the Personnel Manual needed . There are special circumstances involved with possible mileage reimbursement to Stanley Schrier and will have to be addressed separately. Agenda Item #6 : Sick Time Maximum : Judy Drake explained that the Town adopted the additional retirement plan that allows a person to use a maximum of 165 accrued sick days to "buy' more time into the retirement system . The Town ' s current policy allows employees to accumulate 135 days ( 120 days plus an additional 15 days ) which is 30 days shy of the 165 days allowed by NYS & LRS . 2 Draft Draft Draft Don TenKate asked what the cost difference is if a person uses the sick time now versus the person taking it later. It shouldn' t be more of a cost to the Town . Personnel Committee agreed to send the recommendation to the Town Board to increase maximum accumulated sick days from 135 to 165 days. Retirees' would remain at 120 days for Health Insurance . Other Topics : Stanley Schrier requested a clarification of the vacation maximum . Judy Drake explained that the highest accrual allowed is 4 weeks . Maximum is looked at monthly not annually . Once a person reaches their maximum , vacation will stop accruing until the balance falls below the maximum . Adjourned : 1 : 05 p . m . 3 Draft Higher Education Reimbursement Policy: The Town supports the employees who are interested in furthering their education , by providing a college tuition reimbursement program . This program is not designed to pay for an employee to complete an entire degree, but will aid the employee with the job specific courses . Employees interested in a college course or two , but not to obtain a degree should refer to the Travel and Training policy , however, some of the qualifications below will still apply. Questions should be referred to the Human Resources Manager. Qualification : • Has been employed by the Town for at least one full year. Course is for college credits (typically runs over a 15-20 week period . ) Course must be job related (non job related degree electives will not be paid for. ) • Employee receives approval from Department Head prior to enrolling in class . Town Board approval must be obtained for cost over $200 , prior to enrolling . • Employee must attend classes outside the normal workday. If this is not possible , Department Head has the option to grant flextime or pay without use of fringe time . • Employee must show proof of a passing grade ("C) before requesting reimbursement. • Reimbursement will be approved for a maximum of 4 credit hours per semester or an aggregate of 8 credit hours per calendar year. • Reimbursement will not exceed $400 per semester. Books or required material will be paid for separate from the tuition maximum . There will be no reimbursement for travel expenses or any other expenses . IIIN TOWN OF ITHACA ''1821 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 www . town . ithaca. ny .us Network/ Record Specialist Report for Town Board Meeting April 8 , 2002 Web site : Feb & March TOI Web Page Hits M Feb ® Mar t 1 , 400 c 1 , 200 - h O x; 1 , 000 d 800 600 x 400 ' - 0 200 11 J 0 Home Gott Services Information community Pages The RealTracker software on our website has registered hits from as far as the United Kingdom, India, Singapore and the Netherlands. Our newest feature is an audio clip of Cathy Valentino welcoming visitors to the site. Next projects will be the new Zoning Ordinance and audio/visual Tour of the Town. Network: Last month, Computer Associates performed a remote security assessment of the Town Hall ' s local area network and firewall. At the completion of the scan, an executive-level summary was given outlining probabilities and consequences of discovered vulnerabilities . These minor vulnerabilities have been addressed. They did, however, report finding a strong configuration of the perimeter firewall . Respectfully submitted, Lisa B . Carrier-Titti Network/Record Specialist 2002 TAX COLLECTION RECEIVER OF TAXES MONTHLY REPORT AS OF MARCH 31 , 2002 TOTAL NO . OF TAX BILLS ON WARRANT : 5111 TOTAL TOWN WARRANT (LEVY) : $ 41036,944.00 01/ 18/02 1ST PAYMENT: TOWN OF ITHACA SUPERVISOR $ 17500 ,000 .00 01 /29/02 2ND PAYMENT : TOWN OF ITHACA SUPERVISOR $ 27536 ,944 . 00 TOTAL WARRANT COLLECTED BY ,JANAURY 29TH : 4 036 944.0 MISCELLANEOUS PAYMENTS TO TOWN OF ITHACA SUPERVISOR: . 01/31 /02 JANUARY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 11570 . 89 05/31 /02 FEBRUARY THRU MAY PENALTIES AND $2 . 00 SERVICE CHRG $ 00 .00 IN LIEU OF TAX PAYMENTS: 03/05/02 - ELLIS HOLLOW APARTMENTS PAID IN LIEU OF TAXES $ 28 , 880 . 29 03/05/02 - PAID TO TOMPKINS COUNTY BUDGET/FINANCE - CK # 616 $ 61112 . 50 03/05/02 - PAID TO TOWN OFITHACA SUPERVISOR - CK # 617 $ 11354. 20 03/05/02 - PAID TO ITHACA CITY SCHOOLS - CK # 618 $ 217413 . 59 TOTAL TOMPKINS COUNTY WARRANT : $ 41633,628.22 )02/ 11 /02 IT PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 31200,000 . 00 02/ 11 /02 2ND INSTALLMENTS TO BE COLLECTED BY T. C . BUDGET $ 372 ,632 . 70 03/05/02 2ND PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 1307000 .00 03/20/02 FRANCHISES PAID TOMPKINS COUNTY BUDGET/FINANCE $ 280 , 529 . 19 04/03/02 3 " PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 757000 .00 04/03/02 ADJUSTMENT 'TO BILL # 3328 $ 330. 16 05/01 /02 4T" PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 00 . 00 06/01 /02 5T" PAYMENT : TOMPKINS COUNTY BUDGET/FINANCE $ 00 . 00 06/ 10/02 UNPAID WHITE SHEETS RETURNED TO T . C . BUD/FINANCE $ 00 .00 BALANCE DUE TOMPEJNS COUNTY WARRANT : $ 575 , 1 MISCELLANEOUS PAYMENTS TO TOMPKINS COUNTY BUDGET/FINANCE: 02/ 11 /02 FIRST INSTALLMENT SERVICE CHARGES $ 187554 . 83 02/ 14/02 FIRST INSTALLMENT SERVICE CHARGES $ 76 . 89 03/5/02 FEBRUARY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 17514 .49 04/03/02 MARCH INTEREST RECEIVER ' S CHECKING ACCOUNT $ 73 . 14 04/30/02 APRIL INTEREST RECEIVER ' S CHECKING ACCOUNT $ 00 . 00 05/31 /02 MAY INTEREST RECEIVER ' S CHECKING ACCOUNT $ 00 . 00 oc w > ¢ O > W W >O p W w > O > > (n > > p oC 1- O O w Z H O O F- Z v > r- co N U U O Cti °° U U( D r� cm O M (D (D LO r cm Ln (D . : n H H H 00 !- CF) r- (n N Fn Cn (n � a) CA (n (n (n a) (n Cn (n O O O O p to O `n cn `° O O O `n O to O (° O (D a a an a a a s a s a u w w w Y w Y Y . . 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Y . 14850 www . town . ithaca . ny.us TOWN CLERK 27:3-1721 HIGHWAY ( Roads , Parks , Traits, Water & Sewer) 273-1656 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273- 1783 FAX (607) 273-1704 or (607) 273-5854 ENGINEERING MEMORANDUM TO : Town Board DATE : 4/3/02 FROM : Dan Walker, Director of Engineering SUBJECT : College Circle Water Main Phase 2 of the College Circle Apartments has received site plan approval by the Planning Board . Ihe water system analysis , completed by T . G . Miller P . C . , shows that the existing 8" DIP water main r Phase 1 , which was constructed to Town of Ithaca specifications , will be adequate to provide both omestic and fire flow to the phase 2 apartments . The proposed Phase 2 water main has been designed to form a loop around the project with a section of 8" pipe connecting the ends of the two ul-de-sacs along the north boundary of the site . Flow tests performed by Bolton Point distribution staff confirmed that adequate pressure and flow was available for domestic flow and that minimum required fire flow could be provided . In evaluating the system it was determined that two RPZ backflow prevention devices at the connection point to the Danby Road Water main limit fire flow because of the inherent friction loss through the two devices . 'The RPZ's are required because the College Circle water system is currently privately owned and operated , and includes 6 fire hydrants that are not municipally owned and monitored . Although the flow tests and system design showed that the minimum required fire flow was available at the hydrants , Ithaca Fire Department officers are concerned that sufficient fire flow is not available in the event of a major fire event at the site . Removal of the restriction caused by the RPZ devices would improve the fire flow to the satisfaction of the Fire Chief. These devices could be removed if the water system was municipally owned and operated . The Town Engineer has reviewed the design and construction files and maintenance history on the 8 " DIP water main that serves Phase 1 of College Circle and has made the determination that the xisting system meets Town of Ithaca standards for water mains , and that the water main is in good .ondition . he existing water main is a total length of 2000 feet and includes 6 fire hydrants . There are 12 uildings on the site subdivided into 41 units . 37 of the units are configured with two apartments each and 4 of the units have 4 apartments each . Each unit has a separate utility room and water DWalker Page 1 4/5/02 1 :\DEVREV\C0LLEGECIRCLE W ATERMAIN . doc service . Based on this configuration there is one apartment per 25 feet of water main , compared to .. an R15 density of 1 unit per 100 feet of watermain . The Phase 2 portion of the project adds an additional 60 apartments in 30 units , plus a 7900 square foot community building and requires the construction of approximately 2065 lineal feet of water main . The completed project is a total of 150 apartments and the community center, which results in an equivalent of 152 living units , which results in a total of 152 benefit assessment units. This density is equivalent to 27 lineal feet of water main per living unit. An additional advantage to having this water system in the Town 's ownership is the ability to connect the system to watermain extensions built for any development to the south or east of the site which will strengthen the Town of Ithaca water distribution system . The Town Engineer recommends that the Town Board consider accepting the location of the existing and proposed water mains on the College Circle site , as Town owned water mains . DWalker Page 2 4/5/02 L\DEVREV\COLLEGECIRCLEW ATERMAIN . doc