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TB Minutes 2001-07-09
Regular Meeting of the Ithaca Town Board Monday, July 9 , 2001 at 5 : 30 p. m . Ithaca Town Hall , 215 North Tioga Street, Ithaca , New York At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York held at the Town Hall , 215 North Tioga Street , Ithaca , there were present : PRESENT : Mary Russell , Councilwoman ; Carolyn Grigorov , Councilwoman ; David Klein , Councilman ; Ed Conley , Councilman ; Bill Lesser, Councilman ; Tom Niederkorn , Councilman EXCUSED : Catherine Valentino , Supervisor PRESENT: Tee-Ann Hunter, Town Clerk ; John Barney , Attorney for the Town ; Dan Walker, Director of Engineering ; Jonathan Kanter, Director of Planning ; Andy Frost , Director of Building and Zoning ; Judy Drake , Director of Human Resources . EXCUSED : Fred Noteboom , Highway Superintendent ; Al Carvill , Budget Officer OTHERS : Tim Joseph , Tompkins County Board of Representatives ; Lauren Bishop , Ithaca Journal ; Will Burbank , 132 Glenside Road ; Linda Holzbaur, 249 Coddington Road ; Kate Hackett , Tompkins County Planning Department ; Ray Bordoni , Town of Ithaca Justice Call to Order : Deputy Supervisor Russell called the meeting to order at 5 : 35 p . m . , and led the assemblage in the Pledge of Allegiance . Agenda Item No 3 — Report of Tompkins County Representatives : Tim Joseph , Tompkins County Board of Representatives — I wanted to express my concern about the level of antagonism that has developed between the Town and County relationship . The fight over redistricting . It looks like the next are various construction projects . My concern is that we try to step back from some of the confrontational approaches that we've seen so far. I think it is important to remember that while the County insists and has always insisted . . . . . . it has nevertheless always carried out our projects in compliance with those regulations voluntarily . We have every intention of continuing to do that . We have made it our practice to comply with Town , Village , and City regulations and we don 't have any intention of doing differently . But continued demands that we admit that we are subject to mandatory compliance with those regulations , I think is not helpful in setting a good tone and is liable to result in less willingness to meet Town concerns and comply with Town regulations . Don Barber has approached the County and I assume the Town as well with a proposal to try and join in some efforts , possibly through the Dispute Resolution Center, to work through these things . Some County Board members are currently working with them to put together a program , most of the Board members have expressed their interest in following through with that , and trying to seek a more cooperative approach and I hope that this Board will join in that . DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Deputy Supervisor Russell - You are saying that is moving forward ? Because that is not what I heard from Don Barber the other day . Tim Joseph - The last I heard we were scheduling a time and planning on a meeting . Deputy Supervisor Russell - I just wanted to convey to you our concern that your actions speak very loudly and just going ahead with highway facility without ever having consulted us about it . That speaks volumes to us . Tim Joseph - I think you ' re right on that one and I think you ' re due an apology . I think that the cause was a change of staff . It has been our long -term practice to consult with and comply with other governments . I have , on many occasions , in talks with the Administrator and Engineering staff about how to move a project forward , they include that step . We lost a County Administrator; we lost our entire Engineering Department . We are suffering from memory loss . We did receive a letter from Cathy Valentino . We responded that we are interested in showing the plans and getting your concerns . We did not think it was helpful to say , " You forgot to apply for a permit . Please apply for one . " We will not be applying for a permit , but we will try to work with you and work to comply with any of your concerns . Agenda Item No. 4 - Report of the Fire Commissioners — (Attachment # 1 ) Bob Romanowski appeared before the Board and presented his monthly report as attached. Agenda Item No . 15 — Approve Purchase of Truck Tractor Resolution No. 82 — Acceptance of Bid for a Truck Tractor WHEREAS, three bids were received for a used Truck Tractor; and, WHEREAS, the Highway Superintendent has reviewed the bid specifications, and Genesee Truck Sales is the bidder who is closest to meeting the bid specifications; and, WHEREAS, upon the Highway Superintendent's findings, he recommends that the Town Board of the Town of Ithaca accept the bid of a 1996 Ford AT9513 Areomax from Genesee Truck Sales; now therefore be it, RESOLVED that the Town of Ithaca Town Board accepts the respective bid from Genesee Truck Sales; and be it further, RESOLVED, that the Highway Superintendent is hereby authorized and directed to purchase a 1996 Ford AT9513 Areomax with the $22, 000 to be taken from the DB5130. 200 account. PAGE 2 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT MOVED: Councilwoman Grigorov, SECONDED: Councilman Lesser . VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Councilman Conley not present for the vote. The motion was carried. Councilman Lesser - Dan do you know , I believe that we are going to be sharing this equipment with Dryden ? Mr. Walker - Not Dryden , Danby . They have an almost new trailer and a very poor tractor. Councilman Lesser - It' s a great idea . I just wonder if that is done informally or are we drawing up a contract? Attorney Barney - If the attorney is drafting a formal agreement . Agenda Item No 16 - Consider Approval of the Intermunicipal Recreation Partnership Attorney Barney - I wanted to do a memo , I didn 't have a chance to do . There are a number of sort of technical issues ; for example , the agreement goes on indefinitely . What I would propose , if it is acceptable to the Board , go ahead and authorize the execution of it with the changes that the party executing on behalf of the Town deems appropriate . That would get it off the agenda unless some major change comes along . I have drafted a proposed resolution . Deputy Supervisor Russell - Is that satisfactory to the Board members? Resolution No. 83 - Authorizing the Town to Enter into a Recreation Partnership Agreement with Several Municipalities (Attachment #2) WHEREAS, the Town of Ithaca has been a participant with the County of Tompkins, the City of Ithaca Youth Bureau, and certain other municipalities in the County of Tompkins in efforts to provide programs and services for the youth of the Town of Ithaca and other participating entities; and WHEREAS, Tompkins County, City of Ithaca, Towns of Caroline, Danby, Dryden, Enfield, Groton, Ithaca, and Ulysses and the Village of Lansing have negotiated an Agreement for Intermunicipal Cooperative Recreation Partnership for the provision of such services; and WHEREAS, the Town Board believes it to be in the best interests of the Town of Ithaca and its youth for the Town to become a party to such agreement; NOW, THEREFORE, be it PAGE 3 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT RESOLVED, that the Board approved the above referenced Agreement for Intermunicipal Cooperative Recreation Partnership and hereby authorizes and requests the Town Supervisor or Deputy Supervisor to execute said Agreement on behalf of the Town, in substantially the form submitted to this meeting but with such changes and such terms, and to be in such form, as the person executing same may approve with the advice and assistance of the Attorney for the Town; and it is further RESOLVED, that the execution of such an agreement by the Supervisor or Deputy Supervisor shall be due evidence of the approval of same by such person. MOVED: Councilman Klein, aye; SECONDED: Councilman Lesser. VOTE., Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Councilman Conley not present for the vote. Motion carried. Councilman Lesser — I ' m still a little puzzled about the payment for the facilities under this . The budget isn 't included with this agreement . Does the budget include some payment to the facility owners for reimbursement or wear and tear? I understand that needs to get worked out in the future , but I just wonder where . . . Deputy Supervisor Russell — Well , for this year we agreed . . . That will be renegotiated as we further investigate the whole facilities questions . Councilman Lesser — In the longer term , are there some provisions for developing approval of funds so that the facilities can be replaced or expanded ? Are we paying depreciation ? Councilman Lesser — The consultant will be helping us address a number of different scenarios . Agenda Item No. 10 — Discussion of City Fire Contract and Possible Approval of Code Enforcement Contract Councilman Klein — Just to bring the Board up to date , as part of the ongoing negotiation on the City Fire Contract , we have also been working on a Memorandum of Understanding/Relationship between the Code Enforcement Department and the Fire Department for different types of inspections and buildings under construction , and also the Fire Department to review site plans during the Planning Board review for fire access and hydrant placement and stuff like that . We were very conscious to try to make sure that we were not really ceding authority to the City Fire Department , that most of their comments are advisory . The Code Enforcement Officer still maintains the authority having jurisdiction . We maintain that for our projects . Jon Kanter has also reviewed the agreement . Brian Wilber is actually apparently has not prepared the final draft . We did have a meeting about two weeks ago . That probably should be on the next agenda . The Committee , Bob Romanowski , PAGE 4 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT myself , Andy and Cathy , went the through the last corrections at our last meeting . We' re probably just waiting for Brian to get the final back to us . Agenda Item No 14 — Approve Recommendation to Award West Hill Water Improvement Contract (Attachment # 3) Mr. Walker — I passed out a spreadsheet and a proposed resolution . We had two bids submitted for the project . Both were within the project budget . Adhan Piping submitted the low bid of $259 , 055 . 00 . We checked the references ; they' re a responsible bidder. Done work in the area in the past . We are recommending award of the contract to them . I just want to mention that in the intermuncipal review process that we are following , we still have to appear before the City Planning Board and the Codes Committee , the Codes Committee meeting is this and the Planning Board Meeting is next week , so I would not officially award the contract until we had clearances from there . But we have 45 from the date of the bid to award the contract and not be in default of that . I ' m anticipating that those approvals will come through because we 've been working with them pretty closely . I have been somewhat frustrated by the process because we first went to the City for approval back in March and that approval from the Board of Public Works , they said all you need to do is have a staff review of the site plan . We applied for a building permit for the pump station , which is actually a building although a utility type structure , and the City through a paperwork glitch had us briefly scheduled for the June meeting of the Planning Board , but realized they had not notified the County because we ' re within 500 feet of a municipal boundary for the intermunicipal review . That' s why the meeting is not happening until July , because they needed the 30 day review process . They' re apparently watching their technical issues very closely now , which is fine . So we' re moving ahead with the project with full approvals and processes . Councilman Lesser — How did these bids come in compared to your expectations? Mr. Walker — They' re right about on the budget . The total project will be about $300 , 000 which was the budget . We decided to make sure that we got the exact pumps that we wanted . We' re buying the pumps and controls separately and the contractor will install them . Councilman Klein — Don 't we normally set aside more than the contract amount . You only have not quite $ 1 , 000 the contract amount? Mr. Walker — I think that the quantities are fairly liberal in here so I think we've got that covered . I hesitate to put a much bigger number on there because I didn 't want to go above the other bid price on that . Councilman Klein - We can adjust it as we go along . Mr. Walker — Right . There will another Board meeting before . The amount that is on this award is only for this contract . The pumps will be in the range of $ 15 , 000 , is that per pump or PAGE 5 i DRAFT - DRAFT - DRAFT - DRAFT - DRAFT two pumps , I can 't remember now . We will not be exceeding the $300 , 000 that we originally budgeted for the project . We have $300 , 000 in the budget set aside for the project . The pumps would be a separate resolution . Resolution No. 84 - Approve Recommendation to Award West Hill Water Improvement Contract WHEREAS, the Town of Ithaca on June 29, 2001 received bids for construction of the West Hill Water Improvements, and, WHEREAS, the Town Engineer has reviewed the bids and qualifications of the bidders and has recommended that the low bid of $259, 055. 00 for the total project Made by Adhan Piping Co. , Inc. is a qualified bid, and; THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for the West Hill Water Improvements, to Adhan Piping Co. , Inc. , subject to final approval of the contract documents by the Town Engineer and the Town Attorney, and be it further RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the expenditure of an amount not to exceed $260, 000. 00 for contract costs incurred, and be it further RESOLVED, that the Town Board approves, authorizes and the budgetary modifications and the transfer of moneys to establish the West Hill Water Improvements Capital Project. MOVED: Councilman Lesser, SECONDED : Councilman Conley. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Motion carried unanimously. Agenda Item No. 5 - Persons to be Heard Ray Bordoni appeared before the Board to ask for their support of the request to increase Court Clerk Cindy Wasleff's position from 30 hours per week to 37. 5 hours per week. Resolution No. 85 - Approval to Change Court Clerk to Full Time Status MOVED: Councilman Conley; SECOND: Councilman Lesser - Remind me of how much the total amount of Clerk' s efforts because we ' ve had several changes and adjustments between the two clerks , I ' m a little bit uncertain exactly where it stands . PAGE 6 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Ms . Drake — When we first appointed , it was 25 hours . In November we increased it to 30 hours , and then this would be increasing it to full time status at 37 . 5 hours . Betty , Judge Larkin ' s Court Clerk has always been full time at 37 . 5 hours . Part of our concern is the office is' open 8 : 00 to 4 : 00 , Monday through Thursday , and 8 : 00 to noon on Friday . Currently Cindy works about 8 : 00 to noon , and then she has the afternoon off. So if Betty is not in , if she takes vacation or she ' s sick then the office is closed whenever Cindy is not here . That is one of the main concerns , being able to have complete office coverage for the Court Clerk area . Councilwoman Grigorov — I guess before we moved the office wasn 't opened like that . Ms . Drake — This came up because the concern was what are we going to do when Betty takes vacation and is off for an extended period of time . It is not really fair to Cindy if she' s salaried at 30 hours , but yet 3 or 4 weeks a year she has to work 40 hours or 37 . 5 . As Ray pointed out there is work that can be done . Councilman Lesser — I realize in public session we can 't get into personal matters . Is there anything further you can say? It' s a little difficult to make a decision based on incomplete information . Deputy Supervisor Russell — We could postpone this until after executive session , if you want to discuss personnel aspects of the questions . Councilman Lesser — I guess I ' d like to know a little more . Ms . Drake — Do you want to try to answer any questions now? Ray Bordoni — There is State Judicial Law that prohibits a Township from paying one judge more than another. By that same token , you can interpret that a Judge will have a clerk that is part time or full time and the other judge will have the same opportunity . That's part of it . That' s a State Judicial Rule . Attorney Barney — Just so we' re clear, I think I agree with you in respect to the payment of judges , but there is no court decision or statutes that talks about supplying the same level of support to each judge . You ' re interpolating to that point . Councilman Niederkorn — Is there a reason why Judge Larkin ' s clerk is full time? Ray Bordoni — Always has been . Councilwoman Grigorov — She was at one time working for both of you . Ray Bordoni — But at that time we both had part time clerks too . Does that answer your questions? PAGE 7 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Councilman Niederkorn — Well sort of . The fact that it's always been that way is a reasonable answer, I guess , it' s not compelling . On the other hand , I don 't have any problem with having two full time clerks . I think that it is probably warranted and isn 't anything that we should get too exercised over. Deputy Supervisor Russell — People want to table this motion or shall we vote . Councilman Lesser — I ' ll withdraw my request for executive session , but if there are other issues involved here , if there is anything that the Board can do , at some point perhaps we should consider it beyond raising this to a full time position Deputy Supervisor Russell — This is Cathy' s recommendation at this point and I think she' s pretty well aware of the staffing situations here . Councilman Conley — Actually what we have is two courts , and each court has a clerk , and Ray's court gets busy but he doesn 't have the same support as the other judge and it just makes it more difficult for his court . Resolution No. 85 — Approval to Change Court Clerk Position to Full Time WHEREAS, the Town Board created the part time court Clerk position based on a 25 hour work week for Justice Bordoni in May 2000; and WHEREAS, Cindy Wasleff has hired July 10, 2000 as Judge Bordoni's Court Clerk, at a work week of 25 hours; and WHEREAS, the Town Board increased the said position to 30 hours per week in November 2000; and WHEREAS, the Town Supervisor and Justice Bordoni are recommending to increase the Court Clerk position to full time at 37. 5 hours per week, due to the needs of Justice Bordoni and to aid in the coverage of the Court Office; now, therefore, be it RESOLVED, the Town board of the Town of Ithaca does hereby approve of increasing the Court Clerk position for Justice Bordoni to full time at 375 hours per week; and be it further RESOLVED, Ms. Wasleff will increase her hours to 375 retroactive to July 1 , 2001 , at a salary of $32, 175, with full time benefits applied. MOVED: Councilman Conley; SECONDED: Councilman Niederkorn. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. PAGE 8 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Agenda Item No. 6 — Groundwater Resources and Aquifer Study — Kate Hackett, Tompkins County Planning Department — (Attachment # 4) Kate Hackett of Tompkins County Planning Department appeared before the Board to present Tompkins County' s Groundwater Resources and Aquifer Study and ask the Board for their support of a Request for County Funds to Conduct Additional Aquifer/Groundwater Resources Studies . Deputy Supervisor Russell interrupted Ms . Hackett' s presentation to open the public hearing . Agenda Item No. — Public Hearing on the Acceptance of Kings Way as a Town Road Deputy Supervisor Russell opened the Public Hearing at 6 : 30 p . m . There was no one present to address the board . Agenda Item No . 6 — Tompkins County Groundwater Resources and Aquifer Study _ Continued Deputy Supervisor Russell — This has been has been a matter which has been supported historically by the Town and has been partially funded by the County and then was de-funded so the Towns are all generally very supported of seeing this program go forward . We realize how important it is for our community that this program go forward . Do people have questions for Kate ? Councilman Klein — When did the County stop funding it? Ms . Hackett — The current aquifer map only cost $40 , 000 . 00 . That was the level of County funding at that time . The County thought that we would get what we needed to understand groundwater contamination issues , but in fact the map has not done that . Councilwoman Grigorov — When was that? Ms . Hackett — That was two years ago . Councilman Lesser — What are the prospects for the other funding sources you identified in one of your slides? Ms . Hackett — We ' re not going to get something on the order of 1/2 million dollars . We ' re pursuing the Environmental Facilities Corporation and also DEC . I couldn 't tell you right now how likely that is to come through . So we ' re not waiting for those funding resources . We want to move ahead with the County . PAGE 9 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Councilman Conley — At this point what you are looking for is support from this Town Board , support for the study without touching the financial end of it? Is that what you are saying ? Ms . Hackett — We made a presentation to the Board that was better organized , a little more clear in terms of funding . What the Board has discussed is splitting up the funding 30% USGS , 60% County , and 10% municipal/town . Mr. Kanter — Is there a current proposal in the upcoming year' s budget to the County Board for that full $3 million study , or is there a proposal for something smaller than that at this point? Ms . Hackett — There is a proposal for something smaller than that . We ' re calling it a pilot program to include 6 aquifer reaches over 3 years . The prioritization for those aquifers would be determined by USGS , DEC , and Water Resources Council . Councilman Niederkorn — You will be able to establish on some criteria or other, the priorities for a partial study , so that the whole thing could take place over an extended period of time doing different priorities each year or so ? Ms . Hacket — That is correct . It takes on average about 2 years to complete a study of an aquifer reach . So we would start one next year, one the following year . . . Deputy Supervisor Russell — You mentioned nitrogen contamination as a hazard , is that because of farm related problems? Kate Hackett — In those municipalities it is . Deputy Supervisor Russell — What would the Board like to do at this point? Would you like to authorize the Town Supervisor to send a letter of support to the County? Councilman Niederkorn — I think in general terms . I don 't necessarily think we ought to say fund it all at once or spend the whole 3 million , but certainly it' s an important bit of information for us to have , and we ought to have it . Councilman Conley — I would also like to see it supported on that level . We ' re giving our support , we think it should be done , how we do it is something we ' re not ready to decide on yet . Ms . Hackett— Right now were talking about a six-year pilot program in which we would start studying two aquifer reaches each year. Councilwoman Grigorov — Who does the study? Ms . Hackett — USGS . PAGE 10 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Councilwoman Grigorov — So the county hires a government agency to do it? Ms . Hackett — Yes . There are other options out there . There are opportunities to hire a consultant as well . Councilman Niederkorn — A pilot program would be very informative , whether it would be worthwhile going on for the rest of it . It seems like the pilot program would be the way to go . Deputy Supervisor Russell — There is a model letter of support in your package that I ' d like to draw everyone ' s attention to , to see if this is the sort of support you were looking for or if you were looking for something different . Councilwoman Grigorov — I think we wouldn 't send this letter. Attorney Barney — Kate , do you really want a resolution from the Town of Ithaca to the County? Ms . Hackett — A resolution would be preferable . Deputy Supervisor Russell — I guess I need to understand why people are having trouble with the funding wording . Tom , why are you having trouble with us urging them to fund this ? Councilman Niederkorn — I don 't why you ' re having trouble with the funding issues because it is not our money . It' s a lot of money and to say that we are going to get behind this 100% , 1 think that we ought to do it incrementally , find out what it proves to us , and then if there is more money , continue it . It' s just a question ; $3 million seems like an awful lot of money to ask the County to come up with . Councilwoman Grigorov — It would be our money because they want municipal participation too . Deputy Supervisor Russell — But we ' re not asking them to fund this at any particular level by this resolution , we ' re just asking that they approve some funding . Councilman Niederkorn — I know that . Are we also at the same time that we ' d be willing to contribute our share ? Councilman Klein, — It doesn 't say it here . Deputy Supervisor Russell — How would you like to amend it ? Councilman Lesser — Suppose we deleted the all ? And we said , " study of aquifers" , which conveys the concept and significance but doesn 't suggest that the decision to do all of them needs to be made at the present time . PAGE 11 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Attorney Barney - Would it work Kate if request to Board " to approve funding for the proposed pilot study for up to six aquifers " ? Ms . Hackett - Aquifer reaches . Councilwoman Grigorov - That would still be almost a couple years . Councilman Lesser - Or up to 1 . 8 million . Councilwoman Grigorov - It 's between $ 175 , 000 . 00 and $300 , 000 . 00 per reach . Deputy Supervisor Russell - I feel we are being too specific . The County Board will decide how much money they have available for funding this project . I think it's a very important project for all the towns . Councilman Conley - I was hoping we were going to support the concept . I think we need a pilot project , see where we need to go from there . Councilwoman Grigorov - I think we support the pilot project . Ms . Hackett - Without any mention of specific funding level . Councilman Lesser - It seems to me it 's a strategic question . Is it more likely to get some initial support if it is more narrowed and more specific than what we are requesting ? Or is it more likely if we request full studies be done at this time ? Councilman Niederkorn - Your suggestion to just take that word " all " out of there , do " the funding for advanced study of aquifers " , and then if they have a lot of money they can do a lot of studies . If they don 't they can do what they have got money for. That would certainly satisfy our support of this project . Councilman Klein - If the County wants the town 's to contribute they will come back to us . Resolution No. 86 - Approve Support for Funding Continued Aquifer Studies WHEREAS, the public health and the economic and environmental well-being of Tompkins county and its residents are dependent on safe and dependable supplies of drinking water, and WHEREAS, the water supplies in Tompkins County originate from, or mix with, underground water sources and aquifers, and WHEREAS, it is possible to analyze these underground water supplies and aquifers to better understand their quality, abundance, yield, and flow characteristics, and PAGE 12 I DRAFT - DRAFT - DRAFT - DRAFT - DRAFT WHEREAS, public health will directly benefit from additional studies, and WHEREAS, this increased knowledge will help to guide future development and minimize its environmental impacts in this community and in the County, now therefore be it RESOLVED, that the Town of Ithaca requests that the Tompkins County Board of Representatives approve funding for the advanced study of aquifers in Tompkins County. MOVED: Councilman Niederkorn; SECONDED: Councilman Lesser. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Agenda Item No - Public Hearing - Acceptance of Kings Way as a Town (Road (Continued ) Deputy Supervisor Russell - Is there anyone from the public here to speak to that issue? There was no one . Deputy Supervisor Russell - I will close the public hearing and bring it back to the Board . Mr. Walker - This is East King Road and Danby Road . Back in the 60s this was built by the State . This is the truck warning , brake check area . The road we ' re considering Kings Way is the old East King Road . This is Sam Peters ; this is the old Big AI 's Hill Top . It goes from Sam Peters back up to the intersection point with King Road , which is a County Road . The strip the Town would be taking over is a 50-foot right-of-way from the end of the existing road to Danby Road . Currently the road really doesn 't have a name . There are two King Roads which leads to some potential confusion . Andy's contacted the residents there , there 's five different houses there , I don 't believe that we have any complaints from any of the neighbors about that . We are planning to keep this connection open . Fred has been negotiating with the State because this road 's in very poor condition down there , basically because the State designated this as a truck emergency stop point or check point for brakes . They never did anything to build the road up to the point where it could handle the heavy trucks so this portion of the road is in very poor condition . The State has agreed to come in and we' re working with them to rebuild this portion of the road . We' re trying to negotiate with them providing some cost assistance on maintaining that road . Attorney Barney - Do you want to make that a condition of acceptance ? Councilman Klein - We are accepting it from the County , right ? PAGE 13 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Attorney Barney - We don 't have to accept it . We can just say that we won 't take it . We' re not obliged to take it from the County . Mr. Walker - That State has agreed to at least this one time come in and rebuild this portion of the road . We ' re also looking at the reason that they had that safety stop , it's there because of the Aurora Street hill . Councilman Conley - It 's there to check brakes . tAl . Lt)Q11-, cv -Mfs-4494ey - I think it would make sense to make the resolution upon the State rebuilding it because if we accept it and the road significantly deteriorates then we have to rebuild it . As long as the County owns it , they have to rebuild it . Councilman Lesser - What about the remainder of the road , the section not used by heavy trucks , is that in reasonably good condition ? r{ 1 . WCt\kcd Vrs-lr#ey - Yes . Councilman Lesser - Are we taking on a long term , fairly substantial financial commitment for maintaining a section of road for fairly heavy truck use ? Mr. Walker - I think if we get this rebuilt correctly now it should hold up very well and it will be within our regular paving plan to maintain it . Resolution No. 87 = Conditionally Accepting a Portion of Old King Road as a Town Hi_ghway and Renaming Such Highway Kings Wav WHEREAS, a portion of King Road in the Town of Ithaca which runs south of the property presently occupied as the Sam Peters ' furniture store (Ithaca tax parcel number 43- 1 -5) from Danby Road east until it connects with existing King Road East, a distance of approximately 700 feet has been offered to the Town for dedication as a Town Road rather than a County Road; and WHEREAS, the Town Board is considering accepting such portion of road as a Town Road,- and WHEREAS, if such road becomes a Town Road, it would be appropriate to rename same to avoid confusion with the newer portion of King Road East which runs on the north side of the Peters ' parcel; and WHEREAS, under the provisions of Highway Law Section 171 it does not appear a formal public hearing on the dedication is required; but PAGE 14 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT WHEREAS, the Town Board nevertheless decided to hear any persons who might be in favor of, or opposed to such action; and WHEREAS, a public hearing on such matter was duly advertised and held on July 9, 2001 , at which persons were given an opportunity to be heard on such action; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby accepts title to the old portion of King Road running south of the property presently occupied by Sam Peters ' furniture store (Ithaca tax parcel 43- 1 -5) from Danby Road east until it connects with existing King Road East, a distance of approximately 700 feet conditional on 1 . Receipt of a deed or other instrument of conveyance satisfactory to the Town Supervisor and Attorney for the Town conveying such title as the County of Tompkins may have in and to such roadway; and 2. Receipt of an agreement or other assurances acceptable to the Town Supervisor and Town Highway Superintendent that the State of New York will rebuild the westerly three hundred feet of such road to enable it to carry heavy truck traffic that utilizes the brake check turn-out adjacent to the road; and it is further RESOLVED, that, pursuant to the authorization contained in Town Law Section 64 (9) of the Town Law, upon transfer of title to such roadway to the Town, such roadway be renamed Kings Way, and it is further RESOLVED, that pursuant to Section 64 (9) of the Town Law the Town Clerk shall, within 10 days after the recording of the title instrument transferring title to such roadway, notify the Tompkins County Division of Assessment, the Planning Board of the Town, the Tompkins County Clerk, the Tompkins County Engineer, and the Post Office Department of the United States of such redesignation; and it is further RESOLVED, that upon transfer of title the Town Highway Superintendent and Town Engineer be directed to promptly arrange for a change in signage so that said segment of road is properly designated as Kings Way rather than King Road or King Road East; and it is further RESOLVED, that the Town Supervisor and all other officers of the Town be and each hereby is authorized and directed to take such additional steps as may be necessary to effectuate the change of name set forth above. MOVED by Councilman Klein; SECONDED by Councilman Conley VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. PAGE 15 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Agenda Item No . 8 - Web Site Presentation - Marty Demarest Lisa Titti and Marty Demarest , Finger Lakes Webs , appeared before the Board to present a proposed web site for the Town of Ithaca . Agenda Item No . 9 — Consider Approval of 911 Facility Memorandum of Understanding (Attachment # 5) Deputy Supervisor Russell — What you have before you is a draft that was written by Steve Whicher, the County Administrator. It does not incorporate some items , which are to our understanding , the County has consented to verbally . Mr. Walker — I 've been attending the meetings of the 911 Operations Building Committee . In the meetings the County has acknowledged that they know the site is owned by the Town , they know that we are deeply involved with this . I tried to assure them that the Town is in favor of the project and wants to cooperate as fully as possible . The fourth page there ' s and engineering memo that I drafted to Tony Egner who was the design architect and Barbara Blanchard who is the Chair of the Building Committee outlining several of the issues that were brought up at a June 7th meeting which I have the minutes to . Steve Whicher was at that meeting , I believe the Deputy County Attorney was a part of that meeting . At that meeting we talked about the need for getting approvals of the Town and Ithaca College because the Fire Station exists at that site by an agreement of them , so they have a review of what happens on the site . There was an issue about an encroachment . Ithaca College has built a parking lot over the property line , about 7 feet in part of it . Again these are all workable issues . I submitted this to the architect just to say this is the process we need to follow and during the course of the meeting they agreed that , yes , we would follow this . As a Town representative on the Committee I said that I would do everything I could to facilitate the process . I send this memo out saying these are the steps we have to go through , let' s plan ahead , and we ' ll do them . Unfortunately , when I came back from vacation on about the 20th , Steve Whicher called me up all nervous and said "Why are you threatening us ? " I said , "We ' re not threatening you " . And it ' s in the minutes that I agreed to outline the steps we would follow , and this is just a guideline it is not a hammer or anything . I think that may have led to one of the comments that was made earlier by the County Rep , that we ' re blocking two ' construction projects . Well we ' re not blocking the project , we ' re being an active partner in trying to have it developed properly and cooperatively . Deputy Supervisor Russell — And to have all the issues addressed . Mr. Walker — Our Zoning Ordinance allows a fire station/public safety type facility with the special approval of the Zoning and with the Site Plan Review by the Planning Board . The steps that I outline in this memo basically are steps that every developer follows and even the Town has to follow this , cause we did when we built the fire station . Councilman Klein - The Planning Board reviewed the plans . PAGE 16 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Mr. Walker - We need to start the process at the beginning . It will go smoothly if the process is started at the beginning . It was verbally agreed to in the meetings that we would follow this and work together on it . This would be a good exhibit to incorporate in the process . I recommend that we not be too heavy handed , but in the cooperative light . Deputy Supervisor Russell - We need them to agree in writing to follow the steps . We are generously offering to donate the land . We understand the importance of this facility . This needs to be re-written . Attorney Barney - I was puzzled when reading the memorandum . There is a lot of basic information that is not covered in terms of what rights they have in respect to the land . Mr. Walker - Mr. Whicher, Ms . Blanchard , Fire Chief Wilbur, myself , and other representatives met in May . Mr. Whicher realized at the June 26th meeting that we had not drafted this memo . We had the County Attorney's office put together this memo . This is the framework to start with . Attorney Barney - Is this a memo to be followed by a full -scale agreement that covers items of the term or will it be covered by this memo? These are issues that we need to get into as part of the review process anyway . Mr. Walker - There is a formal agreement that will need to be developed . It will be like our Fire Contract . This document is saying that the Town , County , City and Ithaca College are going to work together to make this happen . They needed to justify spending the money to start the design process . Councilman Niederkorn - I talked with Ms . Blanchard . This is really a very basic memorandum . They anticipate a much more detailed agreement . There are many more people who need to participate in the Memorandum of Understanding . They do not have a problem with Mr. Walker's memo . Councilman Klein - Mr. Walker reported that they take a lot of exception to the memo . Mr . Walker - The exception was coming from the County Attorney's office . I have reassured Mr. Whicher that this was laying out the process we were going to follow . I explained that this is an aide . They are more comfortable with it now . Councilman Lesser - Item 5 states that in the event of an emergency that the entire complex will be made available . What does it mean ? Mr. Walker - It has primarily to do with the Fire Department's use of the facility . The Fire Department is going to be one of the reactors in the event of an emergency . It means that we will make available and the Fire Department will make available the full equipment bay to PAGE 17 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT use as an emergency operations center. The kitchen facilities will be made available to feed the responders . Councilman Lesser - It sounds reasonable . Is that something that we control ? Mr. Walker - It is something that the Fire Department controls . The Town has an interest in it because it is part of our fire service . Chief Wilbur feels it is very reasonable . They will not need the equipment bays in that type of emergency because the equipment will be out working . Councilman Klein - How do we revise this ? Do we need to go paragraph by paragraph ? Councilman Niederkorn - I would not deal with it at this point . We should send it back to the County giving them our support . We should not bother with doing it . Councilman Klein - My major concern is our Planning Board approval and proper review . We are allowing the County to use an existing site that we own . The County can find another site if they are going to get on their high horse and not abide by our review laws . They need to recognize it . Councilman Niederkorn - I do also , but I do not think we should spend a lot of time working on this memorandum until we receive an answer from the County . Mr. Walker - The County is asking for comments . We had this drafted within 15 minutes so that we had something to be reviewed . I would suggest that between paragraph 2 and 3 , we add that the Town will make the land available with the understanding that this process will follow the normal Town review process . The Town will be an active member in the review process . We will not guarantee that the approvals will be there , but we want to have input so that we can have a project that can be approved . Variances will be needed . The building will be taller than the allowed . There will also be more site coverage than allowed . The site is a great location . Ithaca College is the closest neighbor. Councilman Lesser - We could include a clause that states the County should follow the standard Town of Ithaca approval processes . Attorney Barney - I would state it stronger. I suggest that the agreement be conditional upon the County obtaining approvals from the appropriate bodies of the Town of Ithaca . Councilman Niederkorn - The County should not send us something like this if it is not in the right form . Ithaca College has to participate in the Memorandum of Understanding . Why would we bother to deal with this when we know it is a draft and not complete ? They have not said the words we want them to say . Councilman Klein - We need to give them our opinion . PAGE 18 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Councilman Niederkorn - I would be surprised if they do not comply with the memo from Mr. Walker. Councilman Klein - Paragraph 2 states that the , City , Town and County shall enter into an agreement to share the operational and maintenance costs for combined improvements . It is asking the Town to take on some financial obligations . Mr. Walker - The language falls into our current Fire Contract Agreement . We are sharing in the cost of maintenance of the building by our contractual payments to the Fire Department . Councilman Klein - Why should the Town share in the costs if the County is building something ? It is a County expense . Mr. Walker - The County is going to take care of their portion of the building . The parking lot will be shared by both facilities . There are certain things that will be shared . We still have the same obligation to pay for maintenance cost as we do with the Fire Contract . Attorney Barney - We do not pay for maintenance costs directly . We do not even control the land at this juncture . We have leased it to the City . The City has a lease on it for our firehouse . Mr. Walker - We are plowing snow at the site . Attorney Barney - We need to look at who controls the property . Councilman Klein - I do not want the Town of Ithaca taxpayers paying twice . Attorney Barney - I read the section as saying that the County is going to contribute to some of the costs because the County is going to be using the land . Councilman Klein - What are we going to do ? Are we asking the County to make some corrections? Councilman Niederkorn does not feel we should re-write the memo . Councilman Niederkorn - We should tell them that they are on the right track , but there are some items that we would like included . Aqenda Item No 11 - Consider Authorization for Additional Survey Work for Baldwin - Colle Property Donation . Mr. Kanter - The board received a memo describing this item . This relates to the William and Hannah Pew Trail survey work that we are doing . Mr. Smith discovered during discussions with the State that there was additional survey work needed to survey the Baldwin -Colle property . It was proposed to be donated to the Town . This would not be covered by the State grant that we received . This is a separate item from the trail and would not qualify for PAGE 19 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT funding under the program . We are asking for authorization for the additional survey work to move the donation along . It is estimated at $ 1450 . 00 . This would be completed by Regan Land Surveyors who did the previous survey work on the property . The estimate by TG Miller was $350 . 00 more . This property is owned jointly by the Baldwins and Colles . It is located between Snyder Hill Road and Slaterville Road . There will be additional costs associated with this conveyance . It will be coming up after the survey work . Mr. Smith has received estimates on the additional works . Mr. Carvill determined that it would be appropriate to set up a new account in the budget with a total estimated cost of $8700 . 00 . The resolution would authorize the establishment of the new account and the total estimated cost of the conveyance . It also approves the expenditure of the survey cost . Resolution No. 88 - Authorization to Create a New Account for Land Acquisition and to Contract for a Boundary Survey for the Baldwin / Colle Property. WHEREAS, Mr. and Mrs. Baldwin and Mr. and Mrs. Colle have offered to donate a large portion of Town of Ithaca Tax Parcel No. 57- 1 - 11 . 12 to the Town for a wilderness type park; and WHEREAS, the Town Planning Department has solicited cost estimates from two qualified surveyors to determine the cost of the survey for the entire property, receiving responses from both; and WHEREAS, the Town Planning Department has received a proposal from Reagan Land Surveying to update the survey, who completed the previous survey for the property, for a total cost of $ 1 , 450. 00; and WHEREAS, the Town Budget Officer and Environmental Planner discussed sources of funding for acquiring this property and propose to establish a new account in Town Parks for land acquisition (A7710-255) with a budget of $8723. 00; and RESOLVED, that the Town Board of the Town of Ithaca does hereby authorize the creation of account No. A7110. 255 with a budget of $8, 723. 00 for land acquisition; and BE IT FURTHER RESOLVED, - that the Town Board of the Town of Ithaca does hereby authorize the hiring of Reagan Land Surveying to prepare an updated boundary survey for Town of Ithaca Tax Parcel No. 57- 1 - 11 . 12 at a cost not to exceed $ 1 , 450. 00, to be allocated from account A7710. 255, MOVED by Councilman Lesser; SECONDED by Councilwoman Grigorov. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. PAGE 20 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT - Agenda Item No 12 - Consider Recommendation of Capital Project and Fiscal Planning Committee' s Proposal 2002 Projects. (Attachment # 6) Deputy Supervisor Russell - This is the result of many meetings of the Capital Projects Committee . It is a basic outline of capital projects for 2002 . Councilman Niederkorn - This is a great idea . It is a wonderful tool for a government to have . It is obviously just getting started . There are a lot of projects in 2002 . Deputy Supervisor Russell - We are just getting started . This is the first time we have reached this far in capital planning . We hope to progress this and expand it into a five-year program . Councilman Niederkorn - The format is good and easy to understand . It should be simple for the participants to do . Mr. Kanter - It will become more complicated as we add future years . There will be more balancing of priorities and scheduling . This has helped the committee in figuring out where we are going with the planning process . Hopefully it will become a useful tool during budget discussions . Some items already have funding commitments . The William and Hannah Pew Trail already has State and Town funding . It has helped us to see that it is not a simple process . There are many different steps involved during a project . Councilman Lesser - There were priorities levels for some projects . How do we consider said priority within a high priority group ? Mr. Walker - The prioritization would be based on our funding for on -going negotiations . The Cliff Street Pump Station is set as a number 2 priority . This is a fairly important project . It will not be as critical once the West Hill project is complete . The project financing discusses other revenues . The other revenues would be capital funds that we have invested at Bolton Point that we might be getting back . The Town would be getting back $750 , 000 to $ 1 , 000 , 000 from the funds at Bolton Point . They have a large reserve that the Town owns 50% of . It might be an income source . We would not have the revenue coming in if the agreement does not go through . We would hold on this project until we had the revenue coming in . Councilman Klein - How much is available in our sewer fund ? The sewer fund can fund the hospital project . Mr. Walker - Yes . The sewer project would come out of the sewer fund . The water project for this year was budgeted . The Town has enough fund balance to cover the project . There is not enough fund balance to do any of these other projects next year . PAGE 21 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Councilman Lesser - The main component of the Open Space Program is shown on the summary sheet as 2001 . The individual project sheet shows it as 2002 . Which year is it? Mr. Kanter - The summary sheet showing under 2001 indicates a combination of what we currently have in the reserve fund plus the amount that is budgeted for later in 2001 . The additional amounts for 2002 through 2005 are proposals for adding additional amounts into the reserve . We were suggesting another $25 , 000 for 2002 and increasing it to a higher level in future years . Mr. Carvill is looking into other funding possibilities . We will discuss it more with the Town Board as we find out more about it . Higher levels of funding from local budgeting seem to be necessary over future years . Councilman Lesser agreed to chair the Agricultural Land Preservation Committee . We did have one meeting . They discussed how we would put together a grant application for the upcoming State grant cycle . We are hoping to put together a much better package this year than we did last year. It would be a more coordinated package with several properties proposed this time . We are working with landowners at this time for that grant application . The committee will be meeting again soon . It may turn out that we may come back with a proposal for a different amount for the 2002 budget . The grant program is questionable in terms if we are going to compete well with other areas of the State . It seems like that there are other areas that have much more development pressure with a stronger agricultural economy . Some areas outside of Rochester and the Hudson Valley received the majority of the funds the last funding cycle . It is unknown at this point . The spreadsheet is a tool at this point . Deputy Supervisor Russell - Do we need to pass a resolution ? Mr. Kanter - No . The committee was passing on the proposed 2002 capital program to the full board to incorporate that into budget discussions . Agenda Item No . 13 - Consider Authorization to Hire Consultants to Work with Planning Staff and Conservation Board on South Hill Conservation Zone Recommendations. Mr. Kanter - We updated the board regarding our recent field trip and discussions with Ithaca College on the proposed South Hill Conservation Zone and the plant studies that have been done . Ithaca College has hired their own consultant to do a biological assessment of the South Hill area of the lands that they own . Their consultant has come up with similar findings as the Town South Hill Swamp Report . In many ways Ithaca College 's findings confirm and support a lot of our findings . There are some differences in where some of the sensitive plant communities are located . We observed some of this on our field trip . There were some comments that Ithaca College may have led us around some of the areas that we really wanted to look at . There was a feeling that we would like to take a closer look at Ithaca College 's report . The sub -committee suggested hiring Robert Wesley and Nancy Ostman . This is a proposal to do so . I did talk with Mr. Wesley and Ms . Ostman . The estimate is based on the number PAGE 22 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT of hours . It would be about $3 , 000 to $4 , 000 to the kind of follow up work we are looking for. We would like the consultant to review the Ithaca College report and accompany us on a field trip back to the site , especially Ithaca College 's Development Area Number 5 . The college sees this area as a possible area for campus development . This area is near the water tower and observatory . We would ask them to give us some assistant in looking at the mapping we completed on our GIS system and update the mapping by comparing it with Ithaca College's work . They would come to a Conservation Board meeting to discuss the follow up work with them . The Town would receive a recommendation on trying to rectify some of the differences between our findings and Ithaca College's findings . There might be some possibility for adjustments or modifications to the Conservation Zone boundary . It would be a short-term study . Hopefully it would be completed within a month . Mr. Wesley and Ms . Ostman are very eager to do the project . We are asking for authorization to work out an agreement with Mr. Wesley and Ms . Ostman for hiring them for these services . We would also like the board to authorize an amount of up to $4 , 000 for those services . It would probably be less than $4 , 000 . Councilman Klein - How do Mr. Wesley and Ms . Ostman work? Do they work for Cornell Plantations? Mr. Kanter - They do work for the natural area of Cornell Plantations . They also work independently and often work as a team as consultants . Mr. Wesley has worked more as an independent . He has worked with Ithaca College on looking at plant communities . He did not do the Ithaca College follow up study . Councilman Klein - Are we hiring them as individuals? Would it be to hire them each at not to exceed $2 , 000? Mr. Kanter - The total package would be not to exceed $4 , 000 . We might not want to limit a certain amount for each of them . We could clarify that we would be hiring them as two separate individuals . We would be paying them on an hourly rate of $65 per hour. Councilman Klein - We need to include that information in the resolution . Deputy Supervisor Russell - We had a previous contract with them . Councilman Klein - Yes . We were very satisfied with their work . This is a large area that we are dealing with . There are some discrepancies between where the important plants are located . Do they use any kind of survey techniques ? Mr. Kanter - It was part of the problem with the original work that they did . Ithaca College has done more detailed work and marked areas . It will be a matter of our staff looking at the GIS mapping and accompanying them to the area . It is more for our own comfort level of trying to fine tune where things are more specifically . I do not think the consultants will have better PAGE 23 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT equipment than they had before . It will be trying to get their final comments on what Ithaca College has done . Councilman Klein - Ithaca College would like to exclude a certain area from the Conservation Zone . We need to physically know where the areas are . Mr. Kanter - We felt that the Ithaca College study was not as complete as it could have been . We did not walk through the proposed development area . It is a matter of going back and getting more familiar with the area . The area should be fairly easy to identify . Councilman Klein - The boundary could be surveyed at some point . Mr. Kanter - We would need to discuss it more with Codes and Ordinances Committee . The sub-committee discussed coming up with more identifiable boundaries . The Conservation Zone in many places cuts through parcels . It follows natural areas , but not specifically identifiable on the ground . We might want to fine-tune the boundaries so that they are more identifiable or whether we want to have a meets and bounds description . Mr. Walker - Has Ithaca College done any survey work? Mr. Kanter - They have done some surveying and confirmation of their parcel boundaries . It is possible to get more physical ground points from them . Mr. Walker - Is Ithaca College being cooperative in this effort? Mr. Kanter - Yes . Mr. Walker - Are they willing to do some survey work for the Town ? Mr. Kanter - They might be willing , especially if it became a matter to us modifying a boundary that more fit their needs and desires . Mr. Walker - The survey costs could double or triple the $4 , 000 cost for the consultant . Attorney Barney - We could add that the maximum is $65 per hour. It could be included in the last resolved , " hereby approve payment at a rate of not more than $65 per hour and a total amount not to exceed $4 , 000 " Resolution No. 89 -AUTHORIZATION TO CONTRACT FOR SERVICES OF NANCY OSTMAN AND F. ROBERT WESLEY FOR FOLLOW-UP RECOMMENDATIONS REGARDING PROPOSED SOUTH HILL CONSERVATION ZONE WHEREAS, the South Hill Swamp and surrounding area within the Town of Ithaca has been recognized to be an important botanical site harboring rare and scarce plants; and PAGE 24 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT WHEREAS, Tompkins County has designated the South Hill Swamp area a Unique Natural Area, a status which carries no regulatory protection but serves to identify areas with outstanding environmental qualities worthy of special attention for preservation; and WHEREAS, the Town of Ithaca Park, Recreation and Open Space Plan (Dec. 1997) recommends the establishment of a Conservation zone in this area of South Hill; and WHEREAS, the Town of Ithaca Town Board, Codes and Ordinances Committee, Conservation Board, and a special sub-committee are considering appropriate protective measures for portions of the South Hill area; and WHEREAS, the Town previously contracted with Nancy Ostman, Ph. D. and F. Robert Wesley, Botanist to produce the December 1996 study entitled "Inventory South Hill Unique Natural Area ", which describes the natural features and plant communities in this special area and to do follow-up plant studies of the area; and WHEREAS, the Town of Ithaca Conservation Board subsequently prepared a report. entitled "South Hill Swamp: Its Unique Natural Characteristics and Need for Protection " (March 18, 1999); and WHEREAS, the Town has been working with Ithaca College and other affected property owners on details of the proposed South Hill Conservation zone, and Ithaca College has completed its own "Biological Assessment of the Contiguous Lands of Ithaca College " (Jan. 25, 2001); and WHEREAS, the special sub-committee that was appointed by the Town Board to work on details of the South Hill Conservation zone recommends the hiring of Mr. Wesley and Ms. Ostman to review and provide comments on the Ithaca College report, participate in a site visit to portions of the proposed Conservation zone, and provide the Town with recommendations regarding the proposed Conservation zone; and WHEREAS, Ms. Ostman and Mr. Wesley have indicated that such work would cost approximately $ 4, 000; and WHEREAS, it has been determined that there are sufficient funds in Account #B8020. 406 Planning Study to pay for this work. NOW THEREFORE BE IT RESOLVED, that the Town of Ithaca Town Board authorizes the Supervisor of the Town of Ithaca to enter into a contract with Nancy Ostman, Ph. D. , and F. Robert Wesley, Botanist, to conduct the above-described follow-up work regarding the proposed South Hill Conservation zone; and PAGE 25 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT BE IT FURTHER RESOLVED, that the Town Board of the Town of Ithaca does hereby approve payment at a rate of not more than $65 per hour for such work and total amount not to exceed $4, 000 to compensate Nancy Ostman and Robert Wesley for services rendered, to be charged to Account #B8020. 406. MOVED by Councilwoman Grigorov, SECONDED by Deputy Supervisor Russell. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. Councilman Lesser - Mr. Kanter did a great job drafting this resolution . It captured long - range discussions about what needed to be done . The day of the field trip at Ithaca College , Councilman Niederkorn and I walked the lower part of the campus to see whether it might be possible to develop a trail to keep some of the students headed downtown off Coddington Road . A path could be easily made . Mr. Salm did not think there would be any problem lighting and graveling the path . Is there anyway the Town could look at a trail and remove some of the liability from the college ? Attorney Barney - The liability follows ownership . Would the Town own the trail ? Councilman Lesser - Ithaca College might consider donating the Town a strip of land for the trail . Attorney Barney - We would have the liability if the Town has ownership of the trail and is responsible for maintenance . Councilwoman Grigorov - It sounds like a great idea . Mr. Kanter - It is primarily students that would be using the trail . Councilman Lesser - The trail would come out at the Coddington Road and Hudson Road intersection . Councilwoman Grigorov - The outlet of the trail would be near the South Hill Trail . Attorney Barney - Is liability a concern ? Councilman Lesser - Liability was the issue that came up first . This is a real need . Attorney Barney - We could take over the ownership and therefore it would be under the Town 's insurance policy . The question is if it makes sense to do so . Councilman Conley - Coddington Road is a very dangerous place for walking . There is a lot of walking done by young children . PAGE 26 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Councilwoman Grigorov - The trail would only solve some of the problem . Deputy Supervisor Russell - I would be supportive of exploring any ideas that Ithaca College my have . Councilman Conley - Does TCAT come out to Coddington Road ? Deputy Supervisor Russell - They go into Ithaca College through the back entrance off Coddington Road . Agenda Item No 17 - Consider Approval of Revisions to Following Job Descriptions : a. Town Clerk b. Engineering Technician c . Highway Superintendent d . Water/Sewer Maintenance Supervisor e. Budget Officer f. Director of Building and Zoning Mrs . Drake - This is a continuation of the reclassification project . We took a great deal of time of persons going over their job descriptions . Many of the job descriptions were written and approved by the board in 1995 . We felt that revisions were needed . I included a draft job description with the previous job description for the board . I made some recommendations for improvements in the minimum qualifications . Deputy Supervisor Russell - Could you highlight some of the changes that were made? Mrs . Drake - When the Town Clerk's job description was created it included the Receiver of Taxes looped into it . It also had the Director of Administrative Services included . At that time the Town Clerk oversaw the Personnel and Accounting Offices . The Town Supervisor now oversees Personnel and Accounting . It needed to be deleted . We have created a Receiver of Taxes job description . The Town Clerk could also be appointed as Receiver of Taxes . We needed to separate it out . The new draft lists the duties of the Town Clerk . Attorney Barney - There are duties of the Town Clerk that are spelled out in Town Law . Should there be a reference to Town Law in the description ? Mrs . Drake - No . The duties are stated through General Municipal Law . I did not cite sections Attorney Barney - There is a Town Law Section that gives the duties of the Town Clerk . The duties required by Town Law should be included . Mrs . Drake - Job descriptions are passed by the Town Board because they are utilized when we go out to hire for a position . The Town Clerk and Highway Superintendent do not have to PAGE 27 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT go to the County . The remaining job descriptions have to be approved by County Civil Service . All changes require Town Board approval . The Highway Department was previously called the Highway and Parks Department . It is now primarily the Highway Department and incorporated within it is Parks and Water and Sewer Maintenance . There has been some change in the way the job description reads . A new Highway Superintendent would have a better idea of what is part of the distinguishing features of the position . We also suggested changing that minimum qualification of 2 years experience with a Bachelor's Degree . We added more years of experience . This position is unclassified under Civil Service , but they do like to see the job description . The previous job description for Director of Building and Zoning listed a Bachelor's Degree or High School . Generally, in job descriptions we like to have Bachelor's Degree , Associates Degree , and then High School . It gives us more alternatives . The Budget Officer's job description never had an Associates Degree listed as an alternative under minimum qualifications . The Engineering Technician is a position that we have advertised to fill at the present time . We needed to update the Engineering Technician position so that it read harmoniously with the Senior Engineering Technician . Attorney Barney - We need to include the sections of Municipal Law that gives the duties for the Town Clerk and Highway Superintendent . Resolution No. 90 " Approval of Revisions to Job Descriptions. WHEREAS, the Human Resources Manager recommends revisions to the following job descriptions due to organizational changes or needed updates in minimum requirements, since the jobs descriptions were created; Town Clerk, Highway Superintendent, Director of Building and Zoning, Budget Officer, Engineering Technician 1, and Water/Sewer Maintenance Supervisor, Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the changes made o the job descriptions fore; Town Clerk, Highway Superintendent, Director of Building and Zoning, Budget Officer, Engineering Technician I, and Water/Sewer Maintenance Supervisor; and be it further RESOLVED, the Human Resources Manager is hereby directed to file the approved job descriptions with Tompkins County Personnel. PAGE 28 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT MOVED by Councilman Conley, SECONDED by Councilman Lesser. VOTE: Deputy Supervisor Russell, . aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. Agenda Item No 18 - Consider Title Change and Revisions for Assistant Zoning Officer/Building Inspector Job Description . Mrs . Drake - The change for this job description is along the same lines as the job descriptions passed for Planning and Engineering . There are some recommended changes for this job description . It is more than just a title change . Past job descriptions only required an Associates Degree . We changed the years of experience . There are some changes in distinguishing features . The change relates to general supervision . Resolution No 91 - Approval of Title Change and Revisions to Job Description for Assistant Zoning Officer and Building Inspector. WHEREAS, the Town Board crated the Department Head structure and changed the Building Inspector/Zoning Officer title to Director of Building and Zoning in 1995 when the Town was coming into compliance with Civil Service; and WHEREAS, the assistant title for this department was never changed to coincide with the department head's title; and WHEREAS, the Human Resources Manager recommends changing the title to have a more accurate title for the assistant, and update the minimum qualifications of the job description; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve changing the title of Assistant Zoning Officer & Building Inspector to Assistant Director of Building and Zoning; and be it further RESOLVED, the Human Resources Manager is directed to make the changes to the job descriptions and forward the new job description with new title to Tompkins County Personnel Department for recording; and be it further RESOLVED, the said positions will continue to be in job classification "O ". MOTION made by Councilwoman Grigorov, SECONDED by Deputy Supervisor Russell. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. Agenda Item No . 20 = Consent Agenda Items . PAGE 29 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Resolution No. 92 — Consent Agenda Items. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items Numbers through as presented. MOVED by Councilman Lesser, SECONDED by Councilwoman Grigorov. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. a . Approval of Town Board Minutes Resolution No. 92a — Town Board Minutes WHEREAS, the Town Clerk has presented the minutes for the Regular Town Board Meeting held on June 11 , 2001 , to the governing Town Board for their review and approval of filing; NOW, THEREFORE, BE IT RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meeting held on June 11 , 2001as presented at the July 9, 2001 board meeting. MOVED by Councilman Lesser, SECONDED by Councilwoman Grigorov. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. b . Town of Ithaca Warrants Resolution No. 92b - Town of Ithaca Warrants. WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 3627 through 3759 PAGE 30 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT General Fund Townwide 39, 959. 08 General Fund Part Town 28, 725. 75 Highway Fund Part Town 15, 927. 65 Water Fund 12, 496. 48 Sewer Fund 61088. 06 lacovelli Neighborhood Park 11516. 32 Pew Bikeway 5, 544. 00 Fire Protection Fund 406, 376. 70 Lighting Districts 1 , 143. 59 TOTAL 517, 777. 63 MOVED by Councilman Lesser, SECONDED by Councilwoman Grigorov. VOTE. Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. c . Bolton Point Warrants Resolution No. 92c — Bolton Points Warrants WHEREAS, the following numbered vouchers for the Southern Cayuga _ Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers : 349 through 415 Operating Fund 53, 118. 44 1998 SCADA Capital Project 56, 536. 70 2001 Backup Electrical Power 472. 50 MOVED by Councilman Lesser, SECONDED by Councilwoman Grigorov. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. d . Approve Attendance at Electrical Training Seminar for Wayne Sincebaugh and Joseph Hulbert PAGE 31 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT Resolution No. 92d - Authorization to Attend Basics of Industrial Electricity Conference. WHEREAS, the Basics of Industrial Electricity Conference is being held in Syracuse, NY, on August 8, 2001 ; and WHEREAS, attendance at the said program will benefit the Town of Ithaca by providing additional training to Wayne Sincebaugh, Water/Sewer Maintenance Supervisor and Joseph Hulbert, Maintenance Worker; Now, therefore, be it RESOLVED, that the governing Town Board of the Town of Ithaca does hereby authorize Wayne Sincebaugh, Water/Sewer Maintenance Supervisor and Joseph Hulbert, Maintenance Worker, to attend Basics of Industrial Electricity Conference held in Syracuse, NY, on A.ugust 8, 2001 ; and be it further RESOLVED, the cost not to exceed $860 is to be expended from G8120. 401 and F8340. 401 . MOVED by Councilman Lesser, SECONDED by Councilwoman Grigorov. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Motion carried unanimously. Agenda Item No . 21 - Report of Town Committees . Councilman Lesser - The Planning Board had a presentation of the North Campus Gateway Committee . The Planning Board will make a recommendation to the Town Board . The Gateway Committee is looking for the Town 's endorsement . Hopefully this will mover forward expeditious fashion . The Transportation Committee will begin the initial steps in developing a Town Transportation Plan . Someone from Cornell is going to meet with us and talk about how this is done . Ms . Ritter is going to arrange to have the summer interns identify plans . Mr. Noteboom received information regarding the larger roads in the Town for which we have traffic speed information . We have a real problem on some of the roads . Snyder Hill Road is a problem . Forty-five percent or more cars travel more than 10 miles over the speed limit . We will need to get more information like this . Councilman Klein - The Capital Projects Planning and the Transportation Planning are part of our Comprehensive Plan . There may be some resources available through maps completed as part of the Comprehensive Plan . PAGE 32 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT We are close to finalizing the Fire Contract with the City of Ithaca . We are not as far along with Cayuga Heights . The City is going to be covering the Fall Creek area . Cayuga Heights is not too happy about it . The Codes and Ordinances Committee is close to making recommendations . We need to get the final draft from Attorney Barney . The Public Works Committee spent its last meeting reviewing the responses from the architects and engineers for the Highway Facility . We sent out 15 RFPs . We received six proposals back . The committee preferred three of the responses is making plans to visit a few of the facilities they have done . We would like to talk with the users and see how things have worked out . The fees were around the $ 120 , 000 range . The firm that we had ranked fourth had the lowest fee . We thought it was too low . The top three had comparable fees . Councilwoman Grigorov - Ms . Hunter was going to get into contact with Dave Zorn regarding the Intermunicipal Organization ( 10) . Ms . Hunter - I spoke with Mr. Zorn . He is available on certain days . Mr. Zorn is with the Genessee Finger Lakes Regional Planning and Development Board . He wrote the initial grant and obtained the monies . He would be able to answer any questions and could give a small presentation . Councilman Klein - Was there something that we needed to support? Ms . Hunter - I printed the report for the board . The report is also available through the internet . Deputy Supervisor Russell - The consultant it starting to work on the Environmental Impact Statement for the sewer negotiations . We had a meeting with New York State Department of Conservation ( DEC) to discuss scheduling of the scoping . We are targeting dates in early September for that to happen . We are making progress . I would like to discuss the August meeting date . Supervisor Valentino and I are not available on August 13 , 2001 . We would like to move the meeting date to August 6 , 2001 . The board decided to move the meeting date to August 6, 2001 , Agenda Item No . 22 - Monthly Report of Town Officials : (Attachment # 7) a . Town Clerk b. Highway Superintendent PAGE 33 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT c. Director of Engineering Mr. Walker - The contractor started this morning on Hanshaw Road . We are in negotiations with one homeowner, but we are working it out . We have one unhappy homeowner. The contractor is very good and is used to working in very particular situations with neighbors . The equipment was moved in today and they put up the silt fence . They will start clearing tomorrow . We felt we had an agreement with neighbor. The easement was drafted . Last week they sent it back with everything that they wanted earlier that they had agreed they did not need any more plus some . d . Director of Planning Mr. Kanter - The board should have received the EcoVillage Final Environmental Impact Statement . It has been submitted and will be going to the Planning Board at the July 17th meeting for review . The Planning Board will decide whether to accept it as complete at that meeting . Councilman Klein - Why was the public hearing tabled ? Mr. Kanter - The initial public hearing was tabled pending receipt of some additional information . This included additional modifications to the Special Land Use District ( SLUD ) language . They had not submitted a subdivision platt for transferring ownership of different portions of the property . The Planning Board did continue the public hearing at the June 19th meeting . They considered the additional items and closed the public hearing on June 19tH The applicant has put the Final Environmental Impact Statement together. It has all comments on the draft Environmental Impact Statement . They have put together their draft responses to the comments . The Planning Board will need to decide if the responses to the public comments are adequate and accurately reflect what the Planning Board 's position is . e. Director of Building and Zoning Mr. Frost - We have a monthly and quarterly report for the board . f. Human Resource Manager Mrs . Drake - I included a claims experience for our Workman 's Comp . I have more details if anyone is interested . g . Budget Officer h . Network/Records Specialist PAGE 34 DRAFT - DRAFT - DRAFT - DRAFT - DRAFT i . Receiver of Taxes i . Attorney for the Town Other Business : Deputy Supervisor Russell - We are having our Town Picnic on July 27th . It is important for Town Board Members to be there . The picnic starts at 1 : 00 p . m . Mrs . Drake - There will be barbecue pits available . Hamburgers and hotdogs will be cooked all day . They are assuming that the beginning will be mostly employees . Then family members would come later in the afternoon . We have rented a pavilion . Swimming is available . Agenda Item No. 25 — Consider Executive Session to Discuss Litigation On motion by Councilman Conley, seconded by Councilwoman Grigorov, the Board moved into Executive Session at 9:05 p. m. to discuss litigation . VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. On motion by Councilman Lesser, seconded by Deputy Supervisor Russell, the Board resume regular session at 9:50 p. m. Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Agenda Item No . 26 - Adjournment : On motion by motion by Councilman Lesser, seconded by Deputy Supervisor Russell, the meeting was adjourned at 9:51 p. m. VOTE: Deputy Supervisor Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Respectfully submitted , Tee-Ann Hunter Town Clerk Date of Next Regular Meeting : Monday , August 6 , 2001 at 5 : 30 p . m . PAGE 35 i i 1 -�;cvev o � �Tf�Ao"' TLy9, 1oc>� ATTACHMENT NOD.1, ARJD %44k5 Cp.VTi,UVZ 04,) T•N € /005516i4ry 00 IrIZ&1 , A16 lvtT ' Tlf� G'! Ty .E3v1G0f�!� is svgs T�/ s f-r �a ndl� N- f1��1d�G. ' Cou,vri ��+ c��r? ��� TitQ �uiCViN� co��op,u�.uT .�.� r� Ae.�zs%A 'I'g' fu C'BNrJJIL 15 A64%9; OCAOf Ay D"A"" . A ,�r,,.e✓dy o'F rf+e p.ge�iszs ,exevZAV�gb TWca 6oG6 . 144.5 1fNr-72oAcfi4r n AlzAjeu y 8' la"r o w ro Tw,d 7WEY RICOasr,�Jeoo #Q ,�,ADWooli+ y ,r p0A kfArO � 7 AV4 Cc,e,i?,o ��� G'e.o7 . - �av � peaalfleo !1 Co%oy oA rlv6e , Q�o,e m ��-. ei �/�tJDL/1�'�vD� 703 Af LXA " r" gy WE jjvIrZ6 i/ cD rles CTw,v . o Z�H Gry ct ;Z: Wo re* Crl * .z C . 6fVMv4e,urioy ujovi7 ' GT044 4*oviivvX9 .1M Axe 3xe-r1DJvs' eA 7"#15 4/ /J , Fr Te 144tr4e l�tlC�GrDi� co Dl4 Tie �T'i> UC � g R. o SaT!� iN7gs�Q„�Tia.� [Jail- de p r fo,P. rcPe y/�a,� 2L� . v.Ufo�'1�N�4TB�y , rift ,1400 fDR� r#15 VO4k co4o) r1u0¢s A- 5 CX1 ,L1>,2eu rr,#Ar oz .4.ec / Ntloj(% Ufb IN IIA2ge j'4erIiN6 iN SoAee 1C>4X . W15 , av, r /S 4450 peepos��6 T'o �e�o.�e 714Ne4 Pita 3 .� 1*1 VIK I#Vc acv .4 Coiojl o°e1ooAzr iNtAOD,CS 40/1.t:et �RSrIA16 � /NSTALZ orWa A • IZal 'TDA?r/G � /i✓o e4",VC //✓4odeWSw5 9'- AFAILLo ScJge i>D1�iFie� ice, Al"41y CoApXAF-72 14A"e- SCALC *Al,9iiuTBAJ. *VCZ pRoJCS AAf 41.vD"cvAy40.9e oaW..✓ )*t- fAEa1y vst PVAJ lWeO 43 t� 9( 0 AW4 110,4 : 72 lAoOV 40`15 Ad 4vsOIs7: �4�• �,� ViCeS i VFl1 N �i �� /�� s otGic,E .Ce ✓�ew��v� As��Bs � dT Tzis Oft 414. ACTIVE J01. • BUAJ etAS a kAlnt A: ) 4-cc Lo)A4re Y- v/0 - �o - A.4re APS7p.e , gee covey 64 u vsev , 'isSvea Geee repoip . Wic.c peCGe" + A91 S ,501, df- -nl , 5 eQuLp . dTh"S W/ LL dCCtJ ; . Pddllp4AZwlT vP D,QTL ALptw�r Aeco, H,,Q ,i?cq kyx&c 4 is i RICA.0fl41> 4 i i �t AGENDA ITEM N0 , 16 AT .TACHMENT . NO ., 2 AGREEMENT FOR INTERMUNICIPAL COOPERATIVE RECREATION PARTNERSHIP Pursuant to Section 119-o of the General Municipal Law, the undersigned municipalities hereby enter into this Agreement to form a Recreation Partnership . This agreement shall become effective upon execution by each and every municipality listed in below and shall continue indefinitely. If all of the approvals and signatures are not obtained by September 30, 2001 , this agreement shall be null and void. Establishing a Program The parties hereby establish an on-going program partnership for the purpose of. jointly planning, financing, providing, and coordinating shared, recreational services that supplement and complement those offered by localities . A governing board of partners will direct and oversee the contracted services of the Ithaca Youth Bureau ' s Recreation Division and other providers . The Partnership will be governed independently of any municipality. The Partnership will have no authority over any locally planned, locally funded, and locally operated programs except at the request of the sponsoring municipality. Local programs may choose to use the Partnership as a vehicle for voluntarily sharing information, equipment, publicity about programs, and/or coordinating their respective services . The Ithaca City School District participates by providing access to school facilities for Ithaca Youth Bureau programming in a reciprocal and mutually beneficial arrangement outlined in a Memorandum of Understanding. Sharing Program Costs For 2001 , the Ithaca Youth Bureau, in consultation with the current Recreation Partnership Board, will develop a diverse set of services that cost no more than $ 185 ,000 after program revenues are subtracted. This is likely to require a combined approach of increasing sponsorships, raising fees, trimming costs and reducing new offerings since the projected cost for 2001 was originally $ 195 ,000. r The $ 185 ,000 in net operating costs of programs shall be split four ways. The City of Ithaca would pay one quarter of the total, the Town of Ithaca would pay one quarter, and the County would pay one quarter. The remaining one-quarter would be shared among smaller municipalities. The cost for each smaller municipality would be calculated using an index that combines the 1999 assessed value of its taxable properties in the Ithaca School District and its share of program participation in 1998 . The Planning Group selected this formula, which assigns the assessed value twice the weight of participation, for several reasons . First, the use and weighting of assessed value was used as a measure of each municipality' s ability to pay for services. Second, the formula recognizes that children from the Ithaca City School District have been significant users of the services and a number of municipalities have been concerned about providing equitable support to all their youth. Third, the use of Ithaca City School District properties as opposed to the municipalities ' full assessment, acknowledges that towns like Dryden, Ulysses, Groton, and Lansing also invest significantly in their own local recreation programs which are used primarily by children from their own school districts. Finally, by assigning a heavier weight to the assessed values of properties in the Ithaca School District, the amounts in this fiscal scenario resulted in more modest changes over the current amounts than most of the other formulas considered. A chart outlining 2001 proposed costs is attached as Appendix 1 . To determine future contributions : A) The governing board shall review preliminary budget projections by April and decide on the acceptable net program cost for the upcoming year; B) The governing board shall develop budget guidelines for allocating the cost of any agreed upon increases . e. g. The governing board may specify how much of the increase should be raised through fee increases, how much is to be raised through sponsorships, how much through cost cutting, and how much should . be subsidized by partners ; C) Every year, the participation rates of the three previous years should be reviewed, averaged and used along with the most recent assessed valuation to re-calculate the members ' contribution rate for the upcoming year; 2 •i D) The governing board shall periodically re-examines the basis for cost allocation (e. g. The 4 way split and the use of the index with smaller municipalities) for all participating municipalities . Governance Name : The governing board shall be called the Recreation Partnership Board . It will replace the Recreation Partnership Board that existed from 1995 -2000. Membership : The board shall have a total of 13 members . The proposed partners include : Towns of Caroline, Danby, Dryden, Enfield, Groton, Ithaca, and Ulysses, the Village of Lansing, City of Ithaca and Tompkins County. Each participating municipality will have at least one seat on the governing board ( 10) . The Recreation Planning Group recommends that these seats be filled with an elected official willing and able to make policy decisions . When necessary, a lay designee who has the confidence of the municipal board may be appointed. In addition, the City of Ithaca, the Town of Ithaca, and Tompkins County may appoint one more representative each to reflect their greater investment in the Partnership (3) . These partners may appoint elected or lay members to represent them. The Recreation Partnership Board may determine if it wants to create any non-voting at-large seats to add expertise or coordinating links to other key stakeholder groups e.g. Ithaca School District, youth with disabilities. Members will serve two-year term. The governing board will elected its own officers : a Chair, a vice chair, and a treasurer. Roles of the Recreation Partnership Board The Recreation Partnership Board will develop its own operating by-laws to be ratified by all municipal partners . Future amendments will be subject to ratification by all participating municipalities. 3 The Board will develop a work plan of key policy, program, and planning issues to be addressed annually. The Board will select providers, set program and budget priorities , and approve the net operating budget for programs, set fees for all programs and sponsorships and fiscal targets and ' guidelines for scholarships for use by the provider(s) . Municipal boards will ratify the budget annually. The Board will meet monthly to review progress toward goals, address policy questions, review performance data, and finances to assure that provider(s) are meeting the goals and expectations of the partners . The Board will authorize any addition or deletion in programs and acceptance of any large group sponsorships. The Board will periodically evaluate the performance of its providers and make recommendations to enable providers to improve services The Board may assign a liaison to program advisory committees to work with the group and staff to identify any policy questions that need action by the full governing board. Recreation Partnership Board representatives will be required to make regular reports to their municipalities. Roles of officers The Chair shall develop the agenda in consultation with the Tompkins County Youth Bureau staff and providers, chair the meetings, represent the Recreation Partnership Board at inter-municipal or public meetings, assist as needed in contract negotiations to implement the wishes of The Recreation Partnership Board, The Vice Chair shall act in the absence of the chair and will be part of the Executive Committee. The Treasurer will work with the provider(s) and Tompkins County Youth Bureau staff to develop a format for regular financial reports that meet the needs of the Recreation Partnership Board. The Treasurer will review the financial report prior to the Board meetings and present the report to the full Board, noting any significant changes in expenses or 4 revenues . The Treasurer will recommend to the Board a budget timetable and guidelines to enable providers to prepare budgets for the upcoming year. Fiscal agent and staff support : The participating municipalities will make their payments to Tompkins County. The funds will be managed as a separate program within the Tompkins County Youth Bureau' s budget. The County Youth Bureau will make payments to providers authorized by the Recreation Partnership Board. The Recreation Partnership Board will work toward the establishment of a permanent program coordinator position that would exist independent of any individual participating municipality. Within the first two years, the Recreation Partnership Board will develop the duties and qualifications, and designate the employer of record. Staff from the Tompkins County Youth Bureau will work in close cooperation with the Recreation Division of the Ithaca Youth Bureau and other providers to provide support to the Recreation Partnership Board that includes : coordination of orientation to the Partnership and its services ; orientation to the roles of the Recreation Partnership Board and its members ; assistance in developing an annual work plan of priority planning, oversight, and evaluation issues ; assistance in developing policy options and guidelines as needed to implement the work plan; preparation of meeting agendas in consultation with the Board chair and providers ; preparation of minutes ; preparation of contracts with providers as authorized by the Recreation Partnership Board; coordination with the providers to assure that program and financial reporting meets the needs of the Recreation Partnership Board; coordination with providers to assure that their program policy questions that require Board decisions are acted on in a timely way; authorization of payments after Board review of expenses ; assistance to the Board in monitoring and evaluating providers, as requested. The provider(s) will be responsible for: proposing a set of services for the upcoming two years and annual budgets to implement the program; providing the programs and services authorized by the Recreation Partnership Board in compliance with all relevant laws and safety regulations ; providing a summary of participation, program highlights, participant feedback, expenses and revenues for each program within six weeks after the last date of the 5 provision of service to enable the Board to evaluate the program and make recommendations for the future; convening advisory groups as needed to review operational details of interest to participants ; providing adequate liability coverage for approved programs and holding the participating municipalities harmless; tracking and reporting expenses and revenues in formats requested by the Recreation Partnership Board, in account(s) separate from the provider' s main budget; tracking participation in formats and on a schedule requested by or acceptable to the Board; periodically highlighting any trends or significant changes in programming, participation, customer feedback, expenses or revenues for the Recreation Partnership Board; recommending programs or changes to improve services and/or lower costs ; working with the Tompkins County Youth Bureau to present any policy questions and options related to programs or financing that require Board action. FISCAL AND ADMINISTRATIVE ACCOUNTABILITY Independence : The Partnership will be a free-standing inter-municipal commission 1 governed by its partners. Role and Relationship of the City of Ithaca : Currently, the City of Ithaca is a member, the sole provider, coordinator, and the fiscal agent for the partnership . In the future, the City will be a member responsible for one quarter of the program costs. Like other members, it will make a payment to Tompkins County for its share of the approved budget. Like other senior members, it will have two seats on the governing board. Like other members, it may ask or convene local advisory committees to recommend the kinds of recreation services they want for the residents of their own municipality. As a provider selected to operate programs for the next two years, the City of Ithaca will hire/contract staff as needed within the approved budget to provide services authori zed by the Recreation Partnership Board. The Ithaca Youth Bureau will be subject to normal civil service rules and procedures and to approved collective bargaining agreements. The recreation program will be exempt from special procedures developed by the City for its own departments (e. g. hiring freezes, city budget targets) . As a provider, the City will use its own 6 facilities and may enter into agreements with other municipal partners or agencies to use other facilities throughout the partnership for approved programs . As a provider, the City will keep separate account of partnership funds and report in a format and on a timetable requested by the Recreation Partnership Board. Role of Tompkins County : Tompkins County will become the fiscal agent for the Partnership . The County shall provide bills to the municipalities based on the agreed upon cost allocation and shall receive funds from the municipalities. The County Youth Bureau will administer those funds in accordance with the wishes of the Recreation Partnership Board by creating and managing contracts with designated providers and making approved payments to providers. The providers will continue to be responsible for tracking line item expenses and program revenues and will provide this information in a format required by the Recreation Partnership Board. Fiscal accountability: As a condition of this agreement, designated provider(s) will maintain completely separate accounting for the Partnership that clearly shows all revenues by program, cluster and total ; that shows all expenses, including direct, administrative, and facility-related costs by program, cluster and total. The providers must be able to track surpluses and deficits across budget years and make "roll over" funds available. The providers will prepare mealy financial reports in a format that satisfies the governing board which includes proposed budget, year to date cumulative expenses and revenues. The providers will also identify any potential for under or over-spending in the upcoming quarter so the governing board can make decisions on how to address changes. How surpluses and deficits will be handled The Recreation Partnership Board will decide how unanticipated under-spending or surpluses will be handled. For example, a surplus or savingz, might be carried over for one- time program expenses, reserved for future deficits, used to pilot new self-supporting 7 programs, used as credits to reduce next year' s municipal payments or budgeted into a reserve fund for equipment/vehicle replacement. A provider may experience a deficit from shortfalls in revenue despite its due diligence in trying to meet projections or unanticipated increases in costs . If this occurs, the Recreation Partnership Board will, in consultation with the provider, develop a plan to handle the deficit which may include: authorizing mid-year changes to increase revenue or cut costs ; authorizing use of a contingency fund; and/or agreeing to carry the deficit into next year' s budget to be balanced by reduced spending or increased revenue. How Municipalities Join or Leave the Partnership The Towns of Lansing and Newfield may join the Partnership on a trial basis for one year starting in 2001 at the costs shown in Appendix 1 . During the trial period, they would not be subject to the member withdrawal requirements listed below. If they elect to join, they will be invited to appoint one elected official or designee to serve on the Partnership Board. If any municipality chooses to join after October 2001 , the Recreation Partnership Board will decide how to handle the increased municipal contribution for the trial period. After the trial year, the cost-sharing formula will be re-adjusted for all continuing partners. A member municipality may elect to withdraw from the Partnership . Since a withdrawal from the Partnership will financially affect all of the remaining partners, the municipality seeking to withdraw must give fifteen months notice. E.g. A municipality must notify the Partnership by October 1 , 2001 of its intention to withdraw at the end of December 2002. If a municipality withdraws and the remaining partners agree to assume some or all of the shortfall caused by the withdrawal, the same cost allocation plan shall be used to re- calculate their annual program contributions . Participation in Programs by Residents on Non-Member Municipalities Residents from non-member municipalities are welcome to participate on a space- available basis. Since they are not contributing through local taxes to subsidize the programs, 8 T� they will be charged a fee twice the rate charged to members OR the actual unsubsidized cost, based on the prior year' s calculation, whichever amount is higher. Dated: , 2001 9 TOWN OF CAROLINE by TOWN OF DANBY by TOWN OF DRYDEN by TOWN OF ENFIELD by TOWN OF GROTON by TOWN OF ITHACA by CITY OF ITHACA by 10 VILLAGE OF LANSING by TOWN OF ULYSSES by COUNTY OF TOMPKINS by 11 ATTACHMENT N0 . 3 0 0 o O o O o 0 o O o O O o O o 0 0 0 0 0 0 0 0 0 0 o o o o o o o o o o o 0 0 0 0 0 o O o o O O O O O 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 V' O O N (D O V O O. O O N O W N O O O o V 4 0 0 O 0 0 0 (n 4 0 0 m M O 'V O (D O (n r O M M N r V N V N N 0 to CO O O co (D O M (n (D V N 1� (D (n M N f�: V OD V r O r N M r r N (D N y O C ~ O U 6969 V) 96969fg6969fA69to69tovaC96q Ge69w69696969 69 fA o 0 o o o o o o o o o 0 o o o o o 0 o o o o o o 0 0 0 0 0 Nt O 00 0 O O o O v o 0 0 0 0 0 0 0 O o 0 O O O CD O (n O (f) O O O o N N 7 (D 0 0 0 0 0 0 0 t7 O O N U .V O r co h co N C0 (D O N r r N (D O OD 0 0 0 to V O O M IL 0 co O r 00 N O (n (D V O M (D (o co (l) l9 r � N N N M r ^M N 00 a) r r r CO 69 69 69 69 69 69 fA fA ffl ffl E9 69 W 69 fA fA fA W W fA 69 69 fA fA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O (n 0 0 0 0 0 0 0 0 0 0 0 (n to 0 p a r h r r M N N (n U l7 N C 0 fA 69 to to w to to fA to fA fA fA to w fA fA 69 fA fA to VA fA fA fA 69 fA 'a a 0 0 0 0 0 0 0 0 0 0 0 0 0 (n 0 0 0 0 0 0 0 0 0 0 0 d 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 0 C V o o 0 (l1 t t 0 0 0 O O M f� m e r 0 0 0 0 0 0 0 0 0 0 0 m 'C O M co 0 co O (n N O O N M O O O N O O O O 0 0 0 Z a 0 Or� N O O r O O N M N M O N r 0 w O (rJ P r 07 O P N (n Q C M N N D N to 69 fA fA to fA w fA 69 69 fA to fA N fA fA 6 ). fA to to 69 to 69 w 69 H Z W N L L L L L L L L L L L W C fn O } L.L l9 (a N N (0 (E O } W LL (n (n (n 0 m U U 0 (u 0 Q O O � J ~ UJW -� W W W Ww � (nJJ -iJJ WwJJW W W co Q m Bi _ ID LL W C r 0 0 0 ^ (D (D N r (n o (D � 0C:) r r r N N O Q r r r N N r M N 3 O O _ E r N Cr) V (n (D N 00 Q) O r N M (n (D r\ O O N CD N N Cr) N N N r r r T r r r r r r N w v 3 'm O C a3 O a) a N (a Cn O a) > a U C N> N O a O 0 U O (� a d c Q ° N c "c a) o (moo E co c > "(o 0 Q m 7 to m t0 > rn � o a) ~ >CL) o c° i c°a m m (u ( (i (1) Q)) o c U ro a� c U (fin O n D c (u Q) X d ° mmaDN (>u aL) ° a) c > °� ° a - (u @ > > m a U w O N LL N `O a > > 7 _ _ a23 a� > > X N E N ci QS N O O a > d U c rnW wU 'N Q) L) X O � U a) X a o ° a c .a a) > o _m (>u a—°i a (n N o c Y E O "° > O c E (n O d w d (D > > � O O a) p _ o w - U U 3 ° _ 00 C C E C C C N -0 x c: a`> a) W > L L O 0 C p C7 ~O 0) t L a) CD V d L L co M _c r L Y U C U C U U a) O NT O C .N U - - - - - od d v Y1I ° ?� ° C 0 -1 O >>O O a) N V 7 0 !h N v) j j w 0 j p 00 r OD r > Q = r = r (V (L U C C C LL LL C C m a ATTACHMENT N0 . 4 TOMPKINS COUNTY AQUIFER/GROUNDWATER RESOURCES STUDIES Purpose : To protect Tompkins County 's drinking water supplies and water resources by investigating surface water and groundwater interaction, groundwater movement, and vulnerability of water resources in Tompkins County. Needs/Goals : • Protect public health and drinking water supplies (45 ,000 TC residents currently rely on groundwater for their drinking water supply) • Understand impact and extent of current and potential groundwater problems (MTBE contamination in Villages of Dryden and Groton, inadequate septic systems treatment in trailer parks along Hanshaw Road, insufficient water quantity in Caroline and Lansing, etc .) Develop pro-active, cost-savings approach to preventing contamination of drinking water supplies such as Jacksonville and the Village of Groton • Minimize financial impacts of addressing future drinking water quality and quantity issues • Develop strategies for groundwater protection in Tompkins County • Identify aquifers/groundwater resources suitable to support future development Contents : Depending on the detail of study, the effort would : 9 Build upon existing aquifer location map, developed in conjunction with USGS • Determine individual characteristics of aquifers (recharge/discharge areas, volume, yield, path and velocity of groundwater flow) • Determine aquifer capacity, water availability, ability to support additional uses/users, and potential to become contaminated • Determine water levels and groundwater flow Process : County funding would be leveraged with federal funds to conduct consecutive studies of individual aquifers in the County. Depending on the complexity of the aquifer, approximately $ 150,000 per aquifer reach is needed: $ 105 ,000 from the County and $45 ,000 from USGS (in the form of 30% match ' ), Study sequence : Detailed studies would be conducted on an aquifer-by-aquifer basis, starting with the most critical aquifers as recommended by the Tompkins County Water Resources Council. The recommended sequence of aquifer study will be based on factors such as : • Population dependent on aquifer for drinking water supply • Known problems with aquifer' s water quality • Vulnerability of aquifer to contamination resulting from spills , leaking underground tanks, population growth, etc . • Size of aquifer/ability to serve as drinking water source • Municipal contribution to study costs Additional input for this priority listing would be solicited from local municipal officials, members of the general public, the Tompkins County EMC , the New York State DEC , and USGS . USGS currently provides a 30% match for conducting aquifer studies. This match cannot be guaranteed. In 1999 this match was 40%, but dropped to 30% in Federal Fiscal Year 2000. It may be possible to "lock-in" the cost-share amount with a long-term contract with USGS, but their funding and match amount is dependent on the Federal Budget process. ® A in All - = `- r MA QJL NA i' ,1►fy7t� _ �'I� � Yl•I p I I��• � • ®F f . IMP m . . . . • 2 . l�l ATTACHMENT N0 . 5 ly 0 F I T� TOWN OF ITHACA 1g 21 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 �� W �I 04 TOWN CLERK 273- 1721 HIGHWAY 273- 1656 PARKS 273-8035 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273- 1704 ENGINEERING MEMO DATE: June 5 , 2001 TO : Tony Egner, Egner Architectural Associates LLC Barbara Blanchard , Tompkins County Board of Reps CC : Cathy Valentino FROM : Dan Walker, Town Engineer / RE: E911 /Emergency Operations Center @ Station 5 I have reviewed the site questions discussed at the Building Committee meeting with Cathy Valentino and have the following to offer as the Town of Ithaca liaison to the building committee : • The IC encroachment on the East Property line is not a major issue for the Town regarding development of the site plan . I would suggest developing the building footprint to within 10 feet of the property line. This will require a variance from the Zoning Board in any event, (Rear Yard setback in R15 is 30 feet) and we can negotiate with IC on the parking issue. • The zoning ordinance does not articulate a parking requirement for the R15 district, but a public safety use is allowed with a site plan approval from the Planning Board and a special approval from the. Board of Appeals. Parking is addressed in the review of the project and the 40 spaces suggested will probably be satisfactory as long as actual needs are well documented . The Town of Ithaca will actively participate in the negotiations with IC for provision of parking . • The approval process for the facility will include ; 1 . Town Board approval of agreement for use of the site. 2. Preliminary Site Plan from the Planning Board . 3 . Special Approval from the Board of Appeals for the use. 4 . An Area Variance for the reduced rear yard setback from the Board of Appeals, and for lot coverage (normally 20% building coverage allowed . 5 . A height variance from the Board of Appeals. 6. Final Site Plan Approval from the Planning Board after the Board of Appeals approvals. 7 . Issuance of a Building Permit from the Code Enforcement Officer. I will prepare a more detailed suggested review schedule, but I recommend that design development proceed to the preliminary as soon as possible. r DWalker Page 1 06/06/01 \\ITHACA 1 \Engineering\Admin\91 1 EOCTOICODE .doc Last prints Tompkins County Administration ( r , JUN - 8 2001 Y 14850 125 E Cqurt :St., . I.thac a_ , NY 1 �op (607) 274 5551 frHACA Town F`� K - MEMORANDUM TO : Catherine Valentino, Town of Ithaca Supervisor John Barney, Esq., Town of Ithaca Attorney Alan Cohen, City of Ithaca Mayor Norma Schwab, Esq., Attorney for City of Ithaca Brian Wilbur, Chief, City Fire Department Barbara Mink, Chairman, County Board of Reps. Barbara Blanchard, County Board of Representatives Peggy R. Williams, Ithaca College President Tom Salm, Vice-President, Ithaca College Nancy Pringle, Esq., Ithaca College Attorney Jonathan Wood, Esq. , Deputy County Attorney FROM: Stephen Whicher, County Administrator ] DATE: June 4, 2001 SUBJECT: Proposed Memorandum of Understanding - New 911 Center Attached is proposed Draft #1 Memorandum of Understanding for construction of the new 911 Center at South Hill Fire Station #5 . Please review and forward comments to me by June 15th. / sec MEMORANDUM OF UNDERSTANDING THIS AGREEMENT, made as of the 1st day of July, 2001 , is by and between the City of Ithaca with offices at 108 East Green Street, Ithaca, New York, hereinafter referred to as " the City," the City of Ithaca Fire Department with main offices at 310 West Green Street, Ithaca, New York, hereinafter referred to as "the Fire Department," the Town of Ithaca with offices at 215 North Tioga Street, Ithaca, New York, hereinafter eferred to as " thc Town," Ithaca College with adminis �2 alive offices at Job %fall, Ithaca College, Ithaca, New York, hereinafter referred to as " the College," and the County of Tompkins with administrative offices at 125 East Court Street, Ithaca, New York, hereinafter referred to as "the County," WITNESSETH; WHEREAS, the parties hereto wish to enter into preliminary Principles of Agreement for the construction of a 911 Center to be located on land owned by the Town of Ithaca, currently occupied by the South Hill Fire Station #5 which is leased to the City of Ithaca, and WHEREAS, it should be noted that the College has an agreement with the Town of Ithaca that any improvements to the property shall be reviewed by the College, and that the City has the right under their lease to add improvements to the existing structure, and WHEREAS, the above parties wish to enter into an agreement that will enhance the mutual gains to be derived from constructing a 911 Center at South Hill Fire Station #5, NOW, THEREFORE, in consideration of the promises, covenants and agreements contained herein, the parties agree as follows: 1 . The County shall pay all capital costs for improvements necessary to construct the facility to be used as the Tompkins County 911 Center . 2, The City, Town and County shall enter into an agreement to share the operation and maintenance costs for the combined improvements. 3 . The Town will make the necessary land available for the construction of the 911 Center at no cost to the County. 4. The Town and County shall enter into an agreement to define residual ownership in the event the mutual use agreement terminates prior to the useful life of the improvements . 5 . In the event the 911 Center is used as an emergency command center for a disaster or emergency requiring mobilization of the emergency operation center, the entire complex shall be made available in accordance with the written agreement . IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding as of the day and year first above written . Dated : Catherine Valentino, Supervisor Town of Ithaca Dated : Alan Cohen, Mayor City of Ithaca Dated : _ Brian Wilbur, Chief City of Ithaca Fire Department Dated : Barbara Mink, Chairman Tompkins County Board of Representatives Dated : _ Mr. Tom Salm, Vice-President Ithaca College DRAFT 2 3 4 5 6 7 8 9 10 FINAL Date of draft: ���/o i i t i AGENDA ITEM N0 . 12 ATTACHMENT N0 . 6 TOWN OF ITHACA PLANNING DEPARTMENT MEMORANDUM TO : TOWN BOARD FROM : JON KANTER, DIRECTOR OF PLANNING RE : PROPOSED 2002 CAPITAL PROJECTS — RECOMMENDATIONS OF THE CAPITAL PROJECTS & FISCAL PLANNING COMMITTEE DATE : JULY 2, 2001 The Capital Projects and Fiscal Planning Committee has met regularly this year to formalize recommendations to the Town Board regarding the proposed 2002 capital projects . On behalf of the Committee, attached for the Board' s consideration as part of the 2002 Budget discussions are ( 1 ) a summary table of proposed 2002 capital projects, and (2) project description sheets for each of the proposed 2002 capital projects. The Committee spent several meetings discussing and evaluating each of the capital project proposals, using the criteria evaluation sheet that had been developed last year (a copy is attached for the Board ' s information) . Projects are categorized as follows : Highway and Parks, Planning, Sewer, and Water. Highway repaving projects were presented to the Committee and determined not to come under the definition of "capital project" being used by the Committee (refer to attached copy of definition) . These repaving projects, however, are included for the Board ' s information. The Committee recommends that all of the proposed projects included in this submission be considered by the Board for approval in the 2002 Budget (with the exception that some of the water projects are not of the highest priority at this point and could be deferred to 2003 , such as the Biggs Water Main Replacement, Cliff Street Pump Station and South Danby Road Pressure Improvements) . Department heads and Committee members will be prepared to discuss these projects with the Town Board at the July 9`h meeting . Please let me know if there are any questions regarding the above . Att. i 1 00 0 O 0000 0 0 0 0 0 (DO O o 0000 00000 CliC O o 0000 00000 +- N Un O O 0 0 0 0 00 O O O O O R41- Un Un N O CO O (D r Un T O CA ~ 6a T 6s 69 HN4 � 646s d3 ERffl64). T to O LO O O O O O N Un H? O qcl- O O 0 O O N LO O O 0 O O O O CO O N qq LO Efl 64 co O O 0 0 0 0 O O O O O I� O O O O O O O O O O O O N C\10 O O 0 0 0 0 00000 O rntf) Un O 0000 CC) 0000 T O LO O O N O Un T Un T O CA 000ft% ffl d4 6c)- 69 G4 ( 7 N 0 T 6c� 619 63 6s 6c3 fA a 0 00 00 0 �, o 0 0 0 0 � N o_ o_ a N T 64 6ek 64 63 D U) U � MM) .Q Q Q C7 LL LL LL LL. 0 0 0 0 O LL a J w Q c H c c O O E > CD U U CA Q co ° cn 2 c U m Cicin .. w O (D c L c c a. — m c c 0 .0 Z_ a0i m co Naa)i E N u) a. c d c'c � •c°_) � O Z a a -o c� ~ W as > cL d Q Y � °� m a) (D o c v C3 (c >0 d a) c cu Z 0 � � � Q � E. � o ca LL a = ca Z (n W W a) _ 06 C: Q c a H U) _ 2 � 2 M O N = 0U) m3 2 3 : 3: i i HIGHWAY AND PARKS t 9 TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN DEP�ART_MEN,T,� �k' �� ,�- �'�`�``� �Hihwa �� �$_.� • DEPARTMENT CODE H7-7110 PROJECT TITLE William & Hannah Pew Trail SCHEDULED START January-02 COMPLETION December-03 PRIORITY IN DEPARTMENT High SUBMITTED BY Fred Noteboom I' ll ", " & !:'. ' `..h' i 3. "Sewn�s.5 ✓s, xp w 'tis t i xx PROTECT = COSTS . - .,2001 2003 X2004 y .s X2005 ToEaI •a-nss�&J,mq , mow' t , . . .ra"'" ;, :,xasr .�` . �+ i .w � .... �. "x�;. ua ...s.as - ,. , zv` i>a � � PROPERTY ACQUISITION $ - $ 49,000. 00 $ 49,000.00 CONSTRUCTION (Labor&Mat. ) $129,270 . 00 $43,090 . 00 $172,360 .00 PROFESSIONAL SERVICES $ 21,000. 00 $ 21 ,000.00 FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ TOTAL $ - $199,270. 00 $43,090 . 00 $ - $ - $242,360.00 .➢mm-,.:ism s.:�v b aczw �,. � ' t ti "` e Ell x..,. ��' =rt r& ?, � r 'mac �' •�' � � iW?z 1, x�° 3...x F^ s'F u i r t PR fECTFI'NANCING 2001 2002 82003 2004° , r, X2005 _Total :as+`.. 7a14 ?>1S`" . xa .uW�l�w :;e.u .,--.. �;�. mc. _mow . PROPERTY TAX $ - BOND INDEBTEDNESS $ - GRANTS $140,000 .00 $29,652. 00 $169,652.00 RESERVES $ 60,000. 00 $12,708 . 00 $ 72,708 .00 OTHER REVENUES $ - TOTAL $200,000 . 00 $42,360. 00 $ - $ - $242,360. 00 DESCRIPTION OF PROJECT (Including Location) Construct multi-purpose recreational and commuter trail on East Hill. PURPOSE AND JUSTIFICATION Provides another link in Town' s trail system as outlined in Park, Recreation and Open Space Plan. This project will also,.further the goals of the overall Comprehensive Plan. IMPACT OF PROJECT ON OPERATING REVENUE/EXPENDITURES Will require on-going operating expenditures . r ITAL COORDINATOR' S RECOMMENDATION TO STATUS OF PLANS : (Check) Plans not needed Sketch plans in preparation Nothing done on plans X Sketch plans completed X Preliminary estimate received X Detail plans in preparation X Survey completed Detail plans completed Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: Contract X Municipal employees IF OBLIGATIONS ARE TO BE ISSUED, STATE: Type : NA Period of Years FROM: TO : EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2004 Plus 2005 Plus 2006 Plus NOTE: Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : 7/ 28/ 2000 Revised : 5 / 16/ 2001 Sent to Committee : 7/ 28 / 2000 Primary Plan Alternative Plan TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN EP�ARTMENT �.. . _ DEPARTMENT CODE A5123 PROJECT TITLE Highway Facility SCHEDULED START 2002 COMPLETION 2002 PRIORITY IN DEPARTMENT [Very High SUBMITTED BY Fred Noteboom ..^" s�° S s v ;,. dg i�d PROJECTCOSTS= " .i 2002 „ s� 20032004 �� �2005, � ,ar� � , 2006Toal � .. _ . .. _ ,.sex xw..: ..�a ,.,�'. �- , ._ .M.. _� .�.. . .�. . > .m.a _ ._. ..„..,... PROPERTY ACQUISITION $ _ CONSTRUCTION $1 ,2051000 . 00 $1 ,205,000. 00 PROFESSIONAL SERVICES $ 200,000. 00 $ 200,000 .00 FURNISHING & EQUIPMENT $ 50,000 . 00 $ 50,000 .00 CONTINGENCY & OTHER $ _ TOTAL $11455,000. 00 $ - $ - $ - $ - $1 ,455,000. 00 PRO 'ECT FIIVANCIIVG `2002' -e � 3 � - . . _ q z � , X , q$3' , '�4+ FHun4 aX' � � _ 3 ? f . � 2003 �� � X2004 T� r � 2005 � 2006 otal cz.�4 ...�°?' . �s PROPERTY TAX $ _ BOND INDEBTEDNESS $1,255,000.00 $1,255,000. 00 GRANTS $ _ (ESERVES $ 200,000. 00 $ 200,000. 00 THER REVENUES $ _ TOTAL $1 ,455,000. 00 $ - $ - $ - $ - $1,455,000. 00 DESCRIPTION OF PROJECT (Including Location) Please see attached. PURPOSE AND JUSTIFICATION Please see attached . IMPACT OF PROJECT ON OPERATING REVENUE,/EXPENDITURES Please see attached. CAPITAL PROJECT COMMITTEE' S RECOMMENDATION STATUS OF PLANS : (Check) Plans not needed Sketch plans in preparation Nothing done on plans Sketch plans completed X Preliminary estimate received Detail plans in preparation X Survey completed Detail plans completed X Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: X Contract Municipal employees Other : Specify IF OBLIGATIONS ARE TO BE ISSUED, STATE: Type : Period of Years FROM: TO : EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 Plus 2003 Minus 2004 Minus NOTE: Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created: 07/ 28 / 2000 Revised : 05 / 23/ 2001 Sent to Committee : 05 / 23 / 2001 Primary Plan Alternative Plan PLANNING TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN PROJECT DESCRIPTION D`EPART.MEN° "" . DEPARTMENT CODE PROJECT TITLE op j2v^ S c,L P vao� rc - SCHEDULED START COMPLETION 0 • ,,� PRIORITY IN DEPARTMENT SUBMITTED BY COSTS �' 200 20:d 2� 20vlk`� O PROPERTY ACQUISITION 0 000 CONSTRUCTION PROFESSIONAL SERVICES 5 000 FURNISHING & EQUIPMENT CONTINGENCY & OTHER TOTAL 11 S o00 AIR � _ 200 X20. � 00w20 00 _x OTrA PROPERTY TAX .4000 ,25�1 000 S0/ 000 Soaoo SD om o200 000 BONDINDEBTEDNESS GRANTS RESERVES 0 00 - I So 000 OTHER REVENUES TOTAL 1'7 j oo0 2:4000 2:4o0 O OOO SO Oo0 0 000 SO 00 ® I p Y w'! 'Ow/ l f � ai f1, 39 goo / 8 - S DESCRIPTION OF PROJEC. INCHLUDING F��,,n,,r rwp 'c . l r2 �i �h oti,,�y f cl �so,�ia r�gaoa�o►l�7d� ), L(Y ATION ) : • ,' �� hG,,, / Gav� ^VV% Ic I 0 rOL1440L or PURPOSE AND JUSTIFICATION : �, / � I; r-0e4A 8114 h4 2 l' N cQ.v .i •r. c S , IMPACT OF PROJECT ON OPERATING REVENUE / EXPENDITURES . • f S 1- i 'ay. epqr CAPITAL PROJECT COMMITTEE'S RECOMMENDATION : ST TUS OF PLANS : (CHECK) PLANS NOT NEEDED SKETCH PLANS IN PREPARATION NOTHING DONE ON PLANS SKETCH PLANS COMPLETED PRELIMINARY ESTIMATE RECEIVED DETAIL PLANS IN PREPARATION SURVEY COMPLETED DETAIL PLANS COMPLETED WORK ON PLANS SCHEDULED DESCRIBE ABOVE IF NECESSARY: �/� p 'sq (� r2 �-wi r� -�r i�nvd AtAA <ea& 4v,ta44,r % t%" ? Yes El me Type T -- , Tye 'W u� lr'ry �rsa",ro.wTlAert .i PROPOSED METHOD OF CONSTRU TION : S` CONTRACT MUNICIPAL EMPLOYEES OTHER : SPECIFY A IF OBLIGATIONS ARE TO BE ISSUED , STATE : IVIA TYPE PERIOD OF YEARS FROM TO EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION : ( PLUS OR MINUS) 20 20 20 NOTE : Furnish as much of the information requested as is available at the time of preparation . Attach maps, plans , photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary . Tl� �r,-c - Preserva► ,�o►", �� so�-� . 94% M l v wl // P ' °!"`� ' 7 P r, bra j�r 'Qs / �✓�a,rt �a d o wi'7F1� Pat-k Few. dla Y a7 , 'q <re - G� *4x Alw p s pxtizfs s-P ali -fo�.:,,� 5Aw fkA r� , Ctc , if � T� Sea he./ '- I° �^ rs Gz+..ax p tr�7 tk ed-i w�-W Qas :taR.,'i.. . cosh �3 159 Soo , App /7 � '' � 'f-t a Par Ti,,,/..�•.a f1 %o►, 9 rc..,t ef' ,�► ' 39/ 875" ... to � -&Vj 67 t1%Q 7_rw►, CS�CCL w4z " met if 1'►u,,. Bsa rA c6 a.)- ,s t%t7`' rs� 1 Ga„iw P r°P4'-1`l / w/ March 3,( Ps&- tl` Par4 F�Fns�. d�fr�r~ � 14 01i�- 7) S �2000 (revised) .bSa/ 61 D:Other/5 Year Capital Plan 16'zs (v- y AN htil 14A ph¢ c0-r r0mZ N j y-Qq v "% w%A7 a (So /d4 r k f 'dkm i!� - 5 3 /Of SEWER i 1 t OWN OF ITHACA FIVE-YEAR CAPITAL PLAN FEP�A%RTMENT�L`° � � En neerin EPARTMENT CODE G8120 PROJECT TITLE Hospital Trunk Line SCHEDULED START Aril-02 COMPLETION October-02 PRIORITY IN DEPARTMENT Very High SUBMITTED BY Dan Walker NOR z �a. -" 2Q02 X2003 l --2004` .: M 20.05 Total 2001 � M NOR10 •�e.�., LY,,, sa�� s ... �cm..aaL ,F ,ti .,k.a'�:�..x�sx en-c. .naw.. a.c w_n^s ' wh,d � `..rhtseas..-���- PROPERTY ACQUISITION $ - $ - CONSTRUCTION $300,000 .00 $ 300,000.00 PROFESSIONAL SERVICES $ 20,000.00 $ 20,000.00 FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ - TOTAL $ 20,000.00 $ 300,000.00 $ - $ - $ - $ 320,000.00 o— :im- r< ar4+v^�va z "zs,zs.,t i + ra m:RV :xS;Y� . '4 dS,Rah'^,}• Y5 :4II PRO: 'EC"TFIYNANCI=NG "2001 2002 2003 004 2005 " _ `Totw'a1 xo-a �' exzo:as `...u. att.xaxs:sm j 'a+ux:a=dm4 PROPERTY TAX $ - BOND INDEBTEDNESS $ - GRANTS $ - ESERVES $ 20,000.00 $ 300,000.00 $ 320,000.00 THER REVENUES $ - TOTAL $ 20,000.00 $300,000 .00 $ - $ - $ - $ 320,000.00 DESCRIPTION OF PROJECT (Including Location) Replace existing 3,000 feet 10" clay tile sewer--70 years old. Several Alternates for the replacement sewer location exist. The most direct would be to construct a 15" sewer in the existing easement which would continue to utilize the City Cliff Street sewer line and the siphons under the inlet. The City has requested that an alternate diverting a large percentage of the West Hill flow down the hill to the Rte 89 sewer and through the Cass park pumpstation which provides a shorter route to the IAWWTF. PURPOSE AND JUSTIFICATION Reduce infiltration and improve capacity in the Town portion of the West hill sewer . The diversion requested by the City would reduce load on the City Sewer system. IMPACT OF PROJECT ON OPERATING REVENUE/EXPENDITURES Reduction of infiltration should lower treatment cost and improvement of the sewer line will reduce cleaning and emergency maintenance cost. A diversion through Cass Park may increase operating cost slightly because of an additional pumpstation. An increase in pumping costs may be offset by a corresponding reduction in the cost of the jointly used sewers in the Rte. 96 / Rte. 13 corrider. APITAL PROJECT COMMITTEE'S RECOMMENDATION c:63\63data \highway\forms\fiveyearcapp1wi.xls Created 1 /00 by ghk STATUS OF PLANS : ( Check) Plans not needed X Sketch plans in preparation Nothing done on plans Sketch plans completed Preliminary estimate received Detail plans in preparation H Survey completed Detail plans completed X Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: X Contract Municipal employees Other : Specify IF OBLIGATIONS ARE TO BE ISSUED, STATE: Type : Period of Years FROM : TO: EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 2003 2004 NOTE: Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary . Created : Revised : 5/ 17/ 2001 Sent to Committee : Primary Plan Alternative Plan WATER i t TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN V ARTIvIENT K $ m ; ERTMENT CODE F8340 ECT TITLE Cliff Street Pump Station SCHEDULED START June-02 COMPLETION Sep-02 PRIORITY IN DEPARTMENT 2 SUBMITTED BY Dan Walker K PROJPCT COSTS x3 , < 6 � r 5 �2 (�Jp n-.-cu ,eF.�a a . wzwr�%-mow`' 4 2004 X200 0 PROPERTY ACQUISITION $ - $ - CONSTRUCTION $ 200,000 . 00 $ 200,000 .00 PROFESSIONAL SERVICES $ - FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ - TOTAL $ 200,000. 00 $ - $ - $ - $ - $ 200,000. 00 5V'v � [ 3� 's d,\., PR > CT FINANCING ,, � -JE 2002 ?003 X2004 2005 K , 2006 Tofal s rT.,- 2 PROPERTY TAX $ - BOND INDEBTEDNESS $ - GRANTS $ ,MVESERVES _. $ - THER REVENUES $ 200,000. 00 $ 200,000.00 TOTAL $ 200,000. 00 $ - $ - $ - $ - $ 200,000.00 DESCRIPTION OF PROJECT (Including Location) Rebuild Cliff Street pump station as backup system to new Oakwood pump station to provide redundancy in system. PURPOSE AND JUSTIFICATION Replace 70-year old building, piping, pumps, and control to provide a backup to a system. To make sure water is available if the main system fails and to allow maintenance to be performed--several valves and hydrants are already out of service . IMPACT OF PROJECT ON OPERATING REVENUE/EXPENDITURES Save money on maintenanc eon a very old and unreliable system that is about to fail. V APITAL PROJECT COMMITTEE'S RECOMMENDATION c:63\63data\ highway\ forms\fiveyearcapplan.xls Created 1/00 by ghk STATUS OF PLANS: (Check) Plans not needed Sketch plans in preparation Nothing done on plans Sketch plans completed Preliminary estimate received Detail plans in preparation Survey completed Detail plans completed X Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: X Contract Municipal employees Other: Specify IF OBLIGATIONS ARE TO BE ISSUED, STATE: Type : Period of Years FROM: TO: EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 2003 2004 NOTE: Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary . Created : Revised : 5/ 17/ 2001 SEQR Review Required Sent to Committee : Primary Plan Alternative Plan TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN EP`AR�TIvIEN,�T� �yFx ;��' � �En lneerin` EPARTMENT CODE F8340 PROJECT TITLE South Danby Road Pressure Improvements SCHEDULED START Aril-02 COMPLETION-. PRIORITY IN DEPARTMENT SUBMITTED BY Dan Walker >»s,n. -. �.. .::: r „. > ak fir';:"' y - s t � .,.' o '>5 �' '1:�.�Y' z -�:v � �E.s�'^g '- sr"�'. 3 , < �` ! -- � 2001 .2002 ¢ 20U32U04 � � OU5 � Tofal PROftECTCOSTS � . .-. ,, .aG�.rz �r ;c-z..?..» .; >. PROPERTY ACQUISITION $ 51000 .00 $ 5,000. 00 CONSTRUCTION $200,000 .00 $ 200,000. 00 PROFESSIONAL SERVICES $ 5,000 . 00 $ 51000 .00 FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ 20,000. 00 $ 20,000.00 TOTAL $ 10,000 .00 $220,000.00 $ - $ - $ - $ 230,000. 00 0r a«i0v".m*n 1 �a o� ai E3 RUM 02 2 2004 1 � rr ' vr.. PROPERTY TAX $ - BOND INDEBTEDNESS $ - GRANTS $ - ESERVES $220,000 .00 $ 220,000.00 THER REVENUES $ 10,000 .00 $ 10,000.00 TOTAL $ 10,000. 00 $220,000.00 $ - $ - $ - $ 230,000. 00 DESCRIPTION OF PROJECT (Including Location) Rebuild PRV pit--above ground building--on E. King Road by Montessori School and install approximately 11000 LF of 8-12" water main. PURPOSE AND JUSTIFICATION Rework pressure valve building to eliminate confined space . Improve distribution pipe to improve pressure and flow on Danby Road south of King Road. IMPACT OF PROJECT ON OPERATING REVENUE,/EXPENDITURES Minimal construction cost, and maintenance cost will be reduced because of PRV improvements. V APITAL PROJECT COMMITTEE'S RECOMMENDATION c:63\63data\ highway\ forms\ fiveyearcapplan.xls Created 1/00 by ghk STATUS OF PLANS : (Check) Plans not needed X Sketch plans in preparation Nothing done on plans Sketch plans completed Preliminary estimate received Detail plans in preparation completed Detail plans completed X, Survey Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: X Contract Municipal employees Other: Specify IF OBLIGATIONS ARE TO BE ISSUED, STATE: Type : Period of Years FROM : TO : EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 2003 2004 3 NOTE : Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : Revised : 5/ 17/ 2001 Sent to Committee : Primary Plan Alternative Plan TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN � Izl 1A EENA*TMENT_ �� ,�� S„En g�J. EPARTMENT CODE F8340 PROJECT TITLE BIGGS Main Replacement SCHEDULED START Aril-02 COMPLETION Sep-02 PRIORITY IN DEPARTMENT a— SUBMITTED BY Dan Walker ek .:t % =PR JFECTCOSTS =x,2002 � 2003 1 X2004 2005 � '`X2006 Total! 'w- . - PROPERTY ACQUISITION $ - $ - CONSTRUCTION $ 250,000 . 00 $ 250,000.00 PROFESSIONAL SERVICES $ FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ 50,000.00 $ 50,000. 00 TOTAL $ 300,000 . 00 $ - $ - $ - $ - $ 300,000. 00 , R5,'°r` PROTECT FfI1VAN'CIING� , ` � 20U2 - .. 2003 2004 X20.05 �� � � 2401 Qt�al 9 ' .it--w�iswyk ;.:.' .,;.:. ,-cs!.+ . '.m, PROPERTY TAX $ - BOND INDEBTEDNESS $ - GRANTS $ - RESERVES $ 150,000. 00 $ 150,000.00 THER REVENUES $ 150,000 . 00 $ 150,000. 00 TOTAL $ 300,000. 00 $ - $ - $ - $ - $ 30000 . 00 DESCRIPTION OF PROJECT (Including Location) Replace approximately 2,000 FL of old water main. PURPOSE AND JUSTIFICATION Replace 70-year old lead joint pipe with new 10” water main serving the hospital. Also depth of existing main is too deep to work on. IMPACT OF PROJECT ON OPERATING REVENUFIEXPENDITURES Reduce maintenance cost. Might have developer pay for a portion of project. r AL PROJECT COMMITTEE' S RECOMMENDATION c:63\ 63data\highway\ Forms\ fiveyearcapplartAs Created 1/00 by ghk STATUS OF PLANS : (Check) Plans not needed Sketch plans in preparation Nothing done on plans X Sketch plans completed Preliminary estimate received Detail plans in preparation PSurvey completed Detail plans completed Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION, X Contract Municipal employees Other: Specify IF OBLIGATIONS ARE TO BE ISSUED, STATE: Type : Period of Years FROM : TO : EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 2003 2004 NOTE : Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : Revised : 51 / 7/ 2001 Sent to Committee : Primary Plan Alternative Plan TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN PARTMENT ' � KK n u eerrn NK K sx a EPARTMENT CODE F8340 PROJECT TITLE West Hill Tank--T-Burg sister SCHEDULED START May-02 COMPLETION Sep-02 PRIORITY IN DEPARTMENT 1 SUBMITTED BY Dan Walker 1 2002 °20034 z 20042 ,2005 lTzotal PROJECTCOSTS NU :;;.s..�.a .:r: _:r+.an.,.—_. a.,....,;• wxa , .a:-=av+ a _ a .`5,�,Ai+..,. T" -,x U: 'i..;_`a F:. .xs?..,. . PROPERTY ACQUISITION $ 1000. 00 $ 10,000 ,00 CONSTRUCTION $300,000, 00 $ 300,000, 00 PROFESSIONAL SERVICES $ FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ 50,000, 00 $ 50,000, 00 TOTAL $ 10,000. 00 $350,000,00 $ - $ - $ - $ 360,000. 00 ;9run- az zc� ,M „ x"' r r i=—^-e ":'{ 3,- 2a[ '�a.-s '" 'v` - . .£ L�.-• » c.: iz' " %« .e-3".'yPii PROJECTFINANCING r 2001 zoozk 2003 ; s zoos g 3�+kaa�ro.»»� ax,.x„•+ �, ..,e.n_.: _aa. , . ."`-T.,aaa , .a. .?+..,c a-a„” ¢m >-s.- , w,W ,-.X .z3h v. : .... .. µaacsz r„+ .._- aa Sic v... ? =ir,>pY ., ia - ,..,xxre., a. � ' .:*# +.''a•.w s_ srr'"$.�.Ri a..e2 fi, ` _ qu. uau. '.,Mr.Tm PROPERTY TAX $ BOND INDEBTEDNESS $ GRANTS $ - ESERVES $ 10,000 .00 $100,000 . 00 $ 110,000 .00 LTHER REVENUES $250,000 .00 $ 250,000 .00 OTAL $ 10,000. 00 $350,000,00 $ - $ - $ - $ 360,000, 00 DESCRIPTION OF PROJECT (Including Location) Put in a 500,000 gallon " sister” tank to Trumansburg Road Water Tank, located between Mecklenburg Road and Elm Street Ext. , and 1 ,000 to 2,000 LF of 12” pipe. PURPOSE AND JUSTIFICATION Reinforce West Hill system. Improve fire flow and pressure in West Haven Road area. IMPACT OF PROJECT ON OPERATING REVENUE(EXPENDITURES Minimal, funds invested in Bolton Point facility will be used. APITAL PROJECT COMMITTEE' S RECOMMENDATION c:63\63data\highway\forms\ &veyearcapplan.xls Created 1/00 by ghk STATUS OF PLANS : (Check) Plans not needed Sketch plans in preparation Nothing done on plans X Sketch plans completed X Preliminary estimate received X Detail plans in preparation Survey completed Detail plans completed X Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: X Contract Municipal employees Other: Specify IF OBLIGATIONS, ARE TO BE ISSUED, STATE: Type : Period of Years FROM : TO : EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 2003 2004 NOTE : Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : Revised : 5 / 17/ 2001 Sent to Committee : Primary Plan Alternative Plan I HIGHWAY REPAVING i s s TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN Adilk EPARTMENT � Hi `l 'w DEPARTMENT CODE DB5112 ROJECT TITLE Whitetail Drive Paving (.31 miles) SCHEDULED START May-02 COMPLETION June-02 PRIORITY IN DEPARTMENT High SUBMITTED BY Fred Noteboom ri... .,. ' 'r_"zr '» a ::aa a.,: ii e ter ;f .r'�°t, ✓' @ , x�, �" ,,,, t =PRQ CTCOST 5� �� e2002 - , 1-7 �� 2003 �zo04 2005 _ 20a xw 40 m:7 . ... ��' s�ffa.ts `." '!: ^.g.,.a�cm:.e^xt .a z>saww=.�k=.:.>c., , '," + wx_ a ..r a.-a..,.. ., sw, .,c, ,3 .a- f , .w"sa;a£—. 's.tw: s PROPERTY ACQUISITION $ - $ - CONSTRUCTION $ 18,000.00 $ 18,000. 00 PROFESSIONAL SERVICES $ - FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ TOTAL $ 18,000. 00 $ - $ - $ - $ - $ 18,000.00 '?0� x 2003 2 I .. i _ G o PROPERTY TAX $ BOND INDEBTEDNESS $ GRANTS $ - RESERVES is - THER REVENUES $ 18,000.00 $ 18,000.00 TOTAL $ 18,000.00 $ - $ 1 $ 1 $ - $ 18,000.00 DESCRIPTION OF PROJECT (Including Location) Pavement overlay (2" top) for the rest of Whitetail Drive from Saranac Way to Teton Court. PURPOSE AND JUSTIFICATION Pavement has deteriorated and existing catch basins are too high. IMPACT OF PROJECT ON OPERATING REVENUF,/EXPENDTTURES This will be part of our Permanent Improvement program. APITAL COORDINATOR'S RECOMMENDATION STATUS OF PLANS: (Check) Plans not needed Sketch plans in preparation X Nothing done on plans Sketch plans completed Preliminary estimate received Detail plans in preparation Survey completed Detail plans completed Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: Contract X Municipal employees Other: Specify IF OBLIGATIONS ARE TO BE ISSUED, STATE, . Type: Period of Years FROM: TO: EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 Plus 2003 NA 2004 NA NOTE : Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : 4/ 16/ 2001 Revised: Sent to Committee : 4/ 18/ 2001 Primary Plan Alternative Plan _ TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN EPA'RTMENT�� Hi EPARTMENT CODE DB5112 ROJECT TITLE Whitetail Drive--partial reconstruction (. 15 miles) SCHEDULED START May-02 COMPLETION June-02 PRIORITY IN DEPARTMENT High SUBMITTED BY Fred Noteboom �'�, .'.. c !N2004- v FPR�JECCOSTS„ yam 2002 2003 200420U5 .s2006 , To .ek PROPERTY ACQUISITION $ - $ - CONSTRUCTION $ 50,000.00 $ 50,000.00 PROFESSIONAL SERVICES $ - FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ TOTAL $ 50,000. 00 $ - $ - $ - $ - $ 50,000.00 xs. zasc ,yu.:-am.H s,.vsa'v«»romxxmv '"'F” k :ems.,shq i�%'3t i& r x°Ft '�: " i ,k 'u, + ,Ymid�' t "''✓3 Y..,�bf. :'A`•" ,`'SH.`yy'uvo?2:a. .i'Fw.:« :t n"P''tT" '�' i r£ - i PR ]E _ CTINANCING 2002 u2o03` 200 ` 920U200 . PROPERTY TAX $ - BOND INDEBTEDNESS $ - GRANTS $ - RESERVES $ - VTHEOTEVENUES $ 50,000. 00 $ 50,000.00 TL $ 50,000.00 $ - $ - $ - $ - $ 50,000.00 DESCRIPTION OF PROJECT (Including Location) Drainage improvements and re-paving of section of road from East King Road to Saranac Way. PURPOSE AND JUSTIFICATION Drainage needs improvement. Base and pavement have deteriorated and needs repair. IMPACT OF PROJECT ON OPERATING REVENUE,/EXPENDITURES This will be part of our Permanent Improvement program. CAPITAL COORDINATOR'S RECOMMENDATION STATUS OF PLANS : (Check) Plans not needed Sketch plans in preparation X Nothing done on plans Sketch plans completed Preliminary estimate received Detail plans in preparation HSurvey completed Detail plans completed Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION. Contract X Municipal employees IF OBLIGATIONS ARE TO BE ISSUED, STATE: Type : Period of Years FROM: TO: EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 Plus 2003 NA 2004 NA NOTE: Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : 4/ 16/ 2001 Revised : Sent to Committee : 4/ 18/ 20.01 Primary Plan Alternative Plan TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN - EPARTMENT� � " Hi l ENT CODE DB5112 �- ROJECT TITLE Marcy Court paving (.16 miles) SCHEDULED START May-02 COMPLETION June-02 PRIORITY IN DEPARTMENT High SUBMITTED BY Fred Noteboom �� t'TRa _ — as _. w.t-.� t„ F tld3a"' k .3i ` zk'w i+%} � ", PRUJE COSTS x 20U2 *20.031 20=04 4 x 2005 �20UC; ��ra PROPERTY ACQUISITION $ - $ - CONSTRUCTION (Labor&Mat. $ 10,000.00 $ 10,000.00 PROFESSIONAL SERVICES $ - FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ - TOTAL $ 10,000.00 $ - $ - $ - $ - $ 10,000.00 FJ ; �- PR®J=ETFINANCIN� 2002 20032004' x `2005' , 4 a �. n,4� • a.e-a.�As .reu , r +�$-afi5w�.+'.�,.v,<a`��' C.�„ ' °s.-, :,��s-s .-.aaNctwa. t °° vesce�s�e. i.. � a:�rcea.. 3 m.. _ R N✓. PROPERTY TAX $ - BOND INDEBTEDNESS $ - GRANTS $ - RESERVES $ - THER REVENUES $ 1000. 00 $ 10,000.00 TOTAL $ 10,000.00 Is I $ Is - $ 101000.00 DESCRIPTION OF PROJECT (Including Location) Pavement overlay on entire road to be done at same time as Whitetail Drive. PURPOSE AND JUSTIFICATION Pavement has deteriorated and catch basins too high. Paving to be one along with adjacent road will save mobilization costs. Any repairs to catch basins need will also be done.. IMPACT OF PROJECT ON OPERATING REVENUF,IEXPENDITURES This will be part of our Permanent Improvement program. Al APITAL COORDINATOR'S RECOMMENDATION STATUS OF PLANS: (Check) Plans not needed Sketch plans in preparation X Nothing done on plans Sketch plans completed Preliminary estimate received Detail plans in preparation HSurvey completed Detail plans completed i I Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: Contract X Municipal employees Other: Specify IF OBLIGATIONS ARE TO BE ISSUED, STATE: Type : Period of Years FROM: TO: EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 Plus 2003 NA 2004 NA NOTE: Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : 4/ 16/ 2001 Revised : Sent to Committee: 4/ 18/ 2001 Primary Plan Alternative Plan TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN APARTMENT CODE DB5112 PROJECT TITLE Renwick Drive--partial reconstruction (.50 miles) SCHEDULED START May-02 COMPLETION May-02 PRIORITY IN DEPARTMENT High SUBMITTED BY Fred Noteboom - s.'is it2' iT PR�fECOSTS . 2002 , X2003, 2004 < 2005 �. 20 `I'o rl PROPERTY ACQUISITION $ - $ - CONSTRUCTION (Labor&Mat. $ 100,000 .00 $ 100,000 .00 PROFESSIONAL SERVICES $ - FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ - TOTAL $ 100,000.00 $ - $ - $ - $ - $ 100,000.00 w j ca ` , _ �, x ; ' :,y a erg.,, �.'' ixav� ,..:C'a'd. 3�ss.L'.= t '' ` ' '. ; t'�.�...LS`d' - - a PROTEF,INANCIN = 2002 � x 2003, _ R _ 2004 200 �2 x; KIP .sxv'uz .».Il :° ;r. �wac.« sated.»' 3:K...,c....x.m;-,+v. ......wx? r .,..r.:. .53 = K ia:ac u.",t" avv ,ww. _ :,k sv ti �Urk€3ru t7.SA:lS- tF sr.«k ' PROPERTY TAX $ BOND INDEBTEDNESS $ GRANTS $ ESERVES $ 100,000.00 $ 100,000.00 THER REVENUES $ TOTAL $ 100,000.00 $ - $ - $ - $ - $ 100,000.00 DESCRIPTION OF PROJECT (Including Location) Reconstruct Town' s portion of Renwick Drive including drainage, pavement overlay and restoration work in right-of-way PURPOSE AND JUSTIFICATION Will be part of our Permanent Improvement Program. IMPACT OF PROJECT ON OPERATING REVENUWEXPENDITURES APITAL COORDINATOR'S RECOMMENDATION STATUS OF PLANS : (Check) Plans not needed Sketch plans in preparation Nothing done on plans Sketch plans completed Preliminary estimate received Detail plans in preparation OSurvey completed Detail plans completed Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: Contract X Municipal employees Other: Specify IF OBLIGATIONS ARE TO. BE ISSUED, STATE: Type : Period of Years FROM: TO: EFFECT THE_ PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 Plus 2003 NA 2004 NA NOTE: Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : 4/ 16/ 2001 Revised : Sent to Committee : 4/ 18/ 2001 Primary Plan Alternative Plan TOWN OF ITHACA FIVE-YEAR CAPITAL PLAN PARTMENT CODE DB5112 PROJECT TITLE W. Kin Road drainage and paving (.50 miles) SCHEDULED START Ma -02 COMPLETION June-02 PRIORITY IN DEPARTMENT High SUBMITTED BY Fred Noteboom -._ ,£ s3i,y: ti gYa �r' "Yit ,.,-ty . , rx" r4 v r PROJEC" ' COSTS 2oa22oa3 004 p2 2no ; °•TF: -„a,sz $ sr._,.;t ,. t'» . 'T,-.-:... c '— .:Wm '- -.. . :. .€�t • ":!ae-..vsr-s_.y .Eea'a. . :y:v: -. .tea- »w.: , PROPERTY ACQUISITION $ - $ CONSTRUCTION Labor&Mat. $ 90,000 .00 $ 90,000.00 PROFESSIONAL SERVICES $ - FURNISHING & EQUIPMENT $ - CONTINGENCY & OTHER $ - TOTAL $ 90,000. 00 $ - $ - $ - $ - $ 90,000.00 .,. PR®JECT�FINAzNCIN � 2a02 003 w200oO , ,.a a-+sWv� ✓ e�xt PROPERTY TAX $ BOND INDEBTEDNESS $ - GRANTS $ RESERVES $ THER REVENUES $ 90,000.00 $ 90,000.00 TOTAL $ 90,000.00 $ - $ - $ - $ - $ 9000.00 DESCRIPTION OF PROJECT (Including Location) Install 5,000 linear feet of drain pipe under road bed from Sand Bank Road to end of 2000 paving, install new base, new shoulders, and pavement overlay. PURPOSE AND JUSTIFICATION Drainage needs improvement and road is deteriorating. Rest of road was completed in 2000. IMPACT OF PROJECT ON OPERATING REVENUF,/'EXPENDITURES This will be part of our Permanent Improvement program. APITAL COORDINATOR' S RECOMMENDATION STATUS OF PLANS : (Check) X Plans not needed Sketch plans in preparation Nothing done on plans Sketch plans completed Preliminary estimate received Detail plans in preparation PSurvey completed Detail plans completed Work on plans scheduled PROPOSED METHOD OF CONSTRUCTION: Contract X Municipal employees Other: Specify IF OBLIGATIONS ARE TO BE ISSUED, STATE, Type : Period of Years FROM: TO: EFFECT THE PROJECT WILL HAVE ON OPERATING AND MAINTENANCE EXPENDITURES FOR FIRST THREE YEARS OF OPERATION: (Plus or Minus) 2002 , Plus 2003 NA 2004 NA NOTE: Furnish as much of the information requested as is available at the time of preparation. Attach maps, plans, photographs and other supporting data that will aid in evaluating the project. Attach additional sheets for above descriptions if necessary. Created : 4/ 16/ 2001 Revised: Sent to Committee: 4/ 18/ 2001 Primary Plan Alternative Plan ADDITIONAL MATERIALS • SAMPLE CRITERIA EVALUATION WORKSHEET • CAPITAL PROJECTS DEFINITION CRITERIA FOR TOWN OF ITHAC) septl (Revise Project Title: Department Sponsoring: Criteria 3 2 1 1 Legal mandates Project is required by law, regulation, Project is required by contract. Project is needed to eliminate code or mandate. violations. 2 Health and safety Project meets public health and safety Project meets health and safety Project promotes public health requirements and project is needed to requirements. Project needed to alleviate and safety. alleviate current health and safety hazards. potential health and safety hazard. 3 Environmental impacts Project needed to protect the town from Project will improve the environmental Project may improve the environmental (including scenic I aesthetic environmental damages. quality of the town. quality of the town. impacts) 4 Social effects Project meets an identified broad-based Project meets the needs of the local Project may meet some general community need. community. community need. 16Firscal Eand sibility Project is well planned and it can be Project can be considered well planned Project needs revision before it is implemented. and it may be implemented. implemented. budget ElmpaEct ) Project may have a positive impact on tax Project impact with regard to tax base and Tax base and tax rates may be affected. base and tax rates and/or generate user fees. tax rates will be neutral. Revenue from user fees will be less. 7 Fiscal and budget impact (2) Project may greatly reduce administrative Project may reduce some costs: Project impact with J P regard to costs costs, or ongoing maintenance costs, and/or will be neutral. generate user fees. 8 Economic development impacts Project will attract and encourage capital Project may attract capital investment and investment, increase tax base, create job may increase tax base. Project may opportunities, attract customers, or generate employment and public and produce public or private revenue. private revenue. 9 Distribution effects Project serves more than 50% of the Project serves between 25% to 49% of the Project serves between 10% to 24% I Town's population. Town's population. of the Town's population. 10 Disruption/ inconvenience Project will not cause any disruption or Project may cause some inconvenience. Project will cause inconvenience to I inconvenience to general public and the larger portion of the population. t government 11 Uncertainty or risk Project does not involve any risk. Project may involve some uncertainty Project shows signs of uncertainty F and risk and risk. z 12 Irlterjurisdictional effects Project will enhance interjurisdictional Project has interjurisdictional components. Project may enhance interjurisdictional F relationship. relationships. j, t ji 3131mpact if project can not be Incomplete project will not affect the town ];Pmject may be related to other town plans Incomplete project may cause li mpleted within planned time• and the neighbors. There will be no t may reduce some costs. Project may some loss to the town and also me. financial loss to the town. he town and the neighbors. affect the neighbors. 1a 14 fConsfstency with comprehensive Project is specifically included in the Project is not s plan 1 pecifically included, but it is Ongoing projects have to be finished IP 1comprehensive plan,- park, recreation, consistent with and supportive of goals and before implementing this project and open space plan or other plans objectives in the adopted plans. a officially, adopted by Town Board. 15 Outside funding potential Major portion of project expenses will be Non-town funding sources have been Potential for external funding exists. IN covered through federal and state funding. identified and applied for. ;a Notes: Ratings are intended for comparison of similar projects (not, for Cexample, to compare a park project with a road project). Each category may have different funding sources. 04 54PIanllPmJectlTikaMJp{valuaeonlCapihl Improvemmi Proiectift :APITAL IMPROVEMENT PROGRAM er 22, 1999 arch 3, 2000) 0 -1 Multiplier Rating Score Comments Dject is not required by law. 3 health and safety associated with 3 project Dject will have no effect on the Project will 3 vironmental quality of the town. have negative environmental impacts. )ject does not meet the needs of 1 community. )ject may not be implemented. 1 )ject will have a negative impact 2 tax base and tax rates. )ject will increase operating costs. 2 )ject has no impact on economic 1 relopment of the community, ject serves less than 10% of the 2 vn's population. ject will cause inconvenience to 1 Dle town. ject involves high level of uncertainty 1 1 risk. ject does not affect or involve other Project may impair 1 sdictions. Project will not assist in existing relationships ding strong relationship with other with other sdictions. jurisdiction(s). )mplete project will have a 1 iificant adverse effect to the town I its neighbors. ject is not consistent with the goals 2 1 objectives in the adopted plans. outside financing arrangements 1 rently exists. TOTAL SCORE CAPITAL PROJECTS DEFINITION • The project must have a service life of 10 years or more . Examples would be construction budget line items rather than maintenance budget line items . • New or expanded physical facilities of the Town are to be considered capital projects . Purchase of accessories for any public facilities when first constructed are to be considered capital projects . Examples would include park furniture, play structures, and site furnishings . • Professional services, including architectural , engineering, and legal , related to a public improvement are to be considered capital expenditures . • Acquisition of land or rights to land, such as easements, for a community facility, such as a park, water tank, sewer line, trail or road are to be considered capital expenditures . • Purchase of additional equipment, i . e. new to our fleet, would be considered a capital expenditure . Equipment purchases to replace existing items, both large and small, are not to be considered capital expenditures ., An equipment replacement plan has been developed that is reviewed separately from our capital project plan. • Annual or recurring expenditures such as salaries , office supplies, routine or regular maintenance, and service contracts are not to be considered capital projects . FN/RS 5/ 1 /00 c :\32high\capital planning\capprjdeftn.doc AGENDA NCB . 22 ( a ) ATTACHMENT N0 . 7 TOWN C L E R K ' S MO N T H L lY R E PO R T TOWN OF ITHACA , NEW YORK JUNE , 2001 TO THE SUPERVISOR : PAGE 1 Pursuant to Section 27 , Subd 1 of the Town law , 1 hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above , excepting only such fees and moneys the application and payment of which are otherwise provided for by law : 2000 SPORTING LICENSES 2001 SPORTING LICENSES 5 . 00 14 MARRIAGE LICENSES NO . 01028 TO 01041 122 . 50 AGRICULTURE REPORT COPY AERIAL PHOTOS 11 MISC . COPIES 23 . 10 COMPREHENSIVE PLAN ENVIRONMENTAL REVIEW 3 MARRIAGE TRANSCRIPT 30 . 00 NOISE ORDINANCE RETURNED CHECK — CLERK RETURNED CHECK — TAXES RETURNED CHECK — W & S OPEN SPACE REPORT 1984 OPEN SPACE REPORT 1997 POSTAGE SIGN ORDINANCE SIX MILE CREEK REPORT SUBDIVISION REGULATIONS 25 TAX SEARCH 125 . 00 USE OF PARKS & BLDG WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP 4 ZONING ORDINANCE 34 . 00 A1255 TOTAL TOWN CLERK FEES 339 . 60 A1555 86 DOG ENUMERATION 86 . 00 A1556 1 SPCA CONTRACT 398 . 45 A1557 1 SPCA IMPOUND FEES 60 . 00 A2389 1 VOTING MACHINE FEE 250 . 00 A2530 GAMES OF CHANCE LICENSES BINGO LICENSES BINGO FEES A2540 TOTAL A2540 A2544 86 DOG LICENSES 172 . 00 A2701 REFUND PRIOR YEAR EXPENS 16 BUILDING PERMIT 47440 . 00 3 BUILDING PERMIT EXTENSIN 75 . 00 FOUNDATION PERMITS 1 CERTIFICATE OF OCCUPANCY 50 . 00 3 TEMP . CERT . OF OCCUPANCY 625 . 00 own Cie day of , 2 — ' . L TO VV I I _ JUNE , 1 � PA@&F@E WHITMORE "Wo" Public, State of New York 0. a County CornrrtwWM Expires December U USE PERMITS 2 OPERATING PERMITS 450 . 00 1 FIRE SAFETY INSPECTIONS 25 . 00 SIGN PERMITS 5 ZBA AREA & USE VARIANCES 400 . 00 ZBA ADDITIONAL MTG . FEE 3 ZBA SPECIAL APPROVALS 500 . 00 ZONING SIGN APPROVALS 82110 TOTAL 82110 69565 . 00 SUBDV , REV . INITIAL APL . SUBDV . REV , PRELIM . PLAT SUBDV . REV , FINAL PLAT SBDV . REV , PLAN REAFFIRM 2 SITE PLAN INIT . APL . FEE 325 . 00 SITE PLAN PRELIM . PLAN 1 SITE PLAN FINAL PLAN 100 . 00 ADD . MTG , FEE AGENDA PRO ASS . MTG . FEE P . H . PROCE B2115 TOTAL 82115 425 . SUBDIV . REV . INSPECTION SITE PLAN REV . INSPECTIN SUBDV . PRELM . REV . DEPOS SUBDV . FIN . REV , FEE DEP SITE PLAN PREL . FEE DEPO SITE PLAN FIN . FEE DEPOS BP615 TOTAL BP615 Paid to Supervisor for General Fund 12306 . 05 Paid to Supervisor for Part Town 62990400 Paid to NYS DEC for 2001 Sporting Licenses 98 . 00 Paid to County Treasurer for Dog Licenses 127 . 55 Paid to Ag & Markets for Dog Licenses 30800 Paid to NYS Health Department for Marriage Licenses 157 . 50 Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 81709 . 10 JULY 27 2001 ci Le 1' SUPERVISO STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA TEE -ANN HUNTER , being duly sworn , says that she is the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and Moneys received by her during the month above stated , excepting only such Fees the application and payment of which are otherwise provided for by law , rr Agenda Item # 22 (b) r� Town of Ithaca Town Board, July 9, 2001 Highway Department Report For June 2001 Drug and Alcohol Testing This year, on behalf of the consortium, Tompkins County put out a Request for Proposal to solicit a third party administrator for our drug and alcohol testing program. Tompkins County received only one response, which was from our current provider, Gregory and Howe, Inc. Since Gregory and Howe, Inc. didn't know that they were the only ones to send in a proposal, Steven Estes, from Tompkins County Personnel, went ahead and successfully negotiated a price reduction with them. Alcohol testing went from $32 to $30 and drug testing went from $ 57 to $52. Tompkins County has also changed the way that business is done with Gregory and Howe. In the past, Tompkins County was billed for all the testing and any other charges incurred . Tompkins County has been taken out of the middle and the participants in the consortium will be billed each month for the actual tests that take place. We used to pay based on the percentage of random test—now we will pay based on the actual number tested . Tompkins County Personnel will still be responsible for general administration over site for the consortium. New Product for Shoulders We will be trying a new product for our shoulder material this year. We have decided to experiment with a product called "Road Saver Plus" . We don't know if it will work better or not although it is more environmentally friendly then the oil emulsions we are presently using. The product is essentially tree sap or Lignosulfonates. This is a by- product from the pulp industry. It has been used as a dust control for a number of years on dirt roads. This product has been used in road base stabilization, too. When mixed with a proprietary blend, the lignins perform even better—adding flexibility and hydroscopic tendencies to the total product. Known by several trade names, this liquid has started to take the place of road oils and common brines such as salt brine, calcium chloride, and others. Being on the approved product use list for New York State and Department of Environmental Conservation also lends credibility to the concept as a beneficial use item as compared to more costly and toxic alternative. Highway Projects Elm Street Ext.. We have a crew on Elm Street Ext, to install storm drain on the City end of Elm Street below West Haven Road . This portion of the ditch line was Agenda Item # 22 (b) destabilized, as was the ditch line on West Haven, a few years ago from flood damage. The Engineering Department completed a hydrology study of the area so that we were able to size the pipes and catch basins to serve us for any future events. When the crew finishes Elm Street Ext., they will work on West Haven Road . North Cayuga Street: We will have a crew begin working on North Cayuga Street in July. We expect this project to be completed in about three weeks. We have made arrangements with NYS DOT to pave North Cayuga Street when they have their paver in the area . This will save the Town paver rental. Park Lane: We are finally finishing up on Park Lane. We finished the paving in June and completed the connection of storm drains. We had a few problems with the heavy rains with all the disturbed ground (we sent the disturbed ground to 118 Park Lane for counseling! ) washing away . We have now managed to get the area seeded and all the driveways patched . We have made arrangements to put down shoulders on Park Lane . We will then be able to put this project behind us . Iacovelli Park: The park has all been fleshed out. The gravel base has been installed for the basketball court. The berm has been installed for screening and the pad has been established for the gazebo. We have purchased the plantings for around the play structure. The play structure has already attracted many people. It has heavy use and we have received a lot of good comments. We have continued to keep all our other parks mowed and trimmed and in excellent shape. Water and Sewer Work Tune 2001 The Highway crews raised and repaired eight sewer manhole frames and covers and six water main valve boxes in preparation of the NYS DOT paving of Route 96 from the City line to beyond the Town of Ithaca line sometime towards the end of July. Highway crews repaired a sewer lateral at 202 Tareyton. This had caused problems for the resident (Dr. Meyer) for approximately two years. After investigating with our sewer camera, the problem was determined to be the Town's responsibility. Excavation revealed a repair from a previous break had failed . The lateral was repaired and Dr. Meyer has not called with any problems since. The Highway Department responded to a request from Village of Cayuga Heights and Bolton Point to finish repairing a 18" Water Transmission Main that the Village had attempted to repair at the entrance to Kendal of Ithaca . The water main was approx. 9' - 10' deep and the village highway manager decided that they did not have the experience or the necessary equipment to make the repair. Our crew replaced a 2' section of the 18" water main and back filled the excavation the following day. The village crew aided by maintaining traffic control. a r� Agenda Item # 22 (b) Town Highway crews excavated a leaking valve at 105 Kay Street and determined that approx. 200' of 2" galvanized steel water main needs replacement. Our town crew has scheduled this work for early part of July. A Highway crew repaired an 8" water main break during the night. The break was located on the grounds of Commonlands below Penny Lane north of Lois Lane . July Projects: 1 . Start drainage work on Elm Street Ext. and West Haven Road . 2 . Finish Park Lane piping and restoration. 3 . Continue roadside mowing. 4 . Continue park and trail maintenance. 5 . Water and sewer maintenance . 6. Start Cayuga Street project. 7. Surveying projects. Town Engineer's Report for 7/9/01 Town Board Meeting GENERAL Staff Craig Ballard has been promoted to Senior Engineering Technician . He will be responsible for providing technical assistance for construction projects for all aspects of Town projects including Highway, Parks, Water and Sewer Work. Craig will also be responsible for much of the survey work for planning and design of projects. The Engineering Technician I position that is vacant after Craig' s promotion has been advertised and will be filled as soon as possible. Operations & Facility Management Joe Hulbert has started work as the Building Maintenance worker and has started right in on the list of maintenance work that has accumulated over the past year. Welcome aboard Joe ! Records Management Engineering staff is continuing to work with all departments on implementation of the Town of Ithaca records management system: The Engineering staff is currently working with the Town Clerk/Records Management officer on developing a more efficient system for storing the archived maps and drawings. SARA has indicated that old drawings are best preserved lying flat as opposed to being rolled and stored in tubes. A plan using new map file drawer units is being considered, and grant money from SARA may be available for implementing the system. The drawings will be evaluated and the most important documents will be archived in the drawer system. Park and Open Space The Engineering staff is coordinating with the Highway Department and Planning Department on the Hanna Pew Trail project. T.G . Miller is finalizing the Boundary and topographic survey work. As soon as the Survey is completed , project plan development will proceed and design development will be initiated. Highway The Engineering Staff has provided design and layout assistance on drainage for West Haven Road and Elm Street Extension . Survey Work to develop the maps for the Kings Way acceptance by the Town Board has been completed by the Engineering Staff. 91 ] /Emergency Operations Center Committee The Town Engineer has attended two building committee meetings for the proposed 91 I /EOC addition at Station 5 site. Program development is being finalized and a committee review of the schematic design is scheduled for July 20, 2001 . The project will be coming to the Town Board for approval to use the Town owned property, a memorandum of understanding is being prepared by the County. The project will also require a special approval by the Board of Appeals and Site Plan Approval by the Planning Board . A memorandum of Understanding between the Town of Ithaca, the City of Ithaca, Tompkins County and Ithaca College will be discussed at the July Town Board meeting. STORM WATER MANAGEMENT East Hill The Eastern Heights drainage improvement project includes the work nearing completion on Park Lane and the stabilization of the drainage channel above Rte. 79 adjacent to the Ewing ' s property. This portion of the drainage channel will be stabilized with heavy rock Rip Rap and the final design is being completed to build the protection this summer. TOWN ENGINEERS REPORT 7/9/01 EARTH FILL PERMITS The City of Ithaca application for the proposed demolition and construction spoil disposal site on the Landstrom lot was submitted by the Superintendent of Public Works on April 16, 2000. The Town Engineer reviewed the application and determined that it was incomplete and has responded by letter to the City with a list of additional information required to complete the application . The interested parties in Newfield, Enfield and Finger Lakes Parks have been copied on all correspondence. No activity has occurred since the response to the City. WATER PROJECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC agreement. A meeting of the Integrated Water System Committee was held on April 5 , 2001 at the Village of Lansing offices and the revised SCLIWC agreement was discussed . No additional progress has been made. West Hill Water System The West Hill water improvement has been designed and two responsible bids were received . A recommendation for award of contract will be presented at the July TB meeting The Engineering Staff is continuing to work on preliminary plans and an engineering report for the part of the West Hill Water System behind the Biggs complex and the Hospital . SEWER PROJECTS Joint Sewer Agreement The SJS partners are continuing to work on the revised agreement for the Ithaca Area Waste Water Treatment Facility and jointly used interceptor sewers. Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system. The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden , plus the three potential partners which are the Village of Lansing, The village of Cayuga Heights and the Town of Lansing. The group is also working on the scope of the Environmental Impact Statement required by NYSDEC North East Sewer Improvements The Hanshaw Road sewer main contract has been awarded and construction is scheduled to start with clearing work on July 9th. West Hill Sewer System Survey Work for the replacement of the Trumansburg Road Hospital sewer line is being completed by the engineering Interns. The Town Engineer is in the process of developing a design and construction plan for replacement of this sewer line in 2001 . (:\reports\ER PTO 107 .doc Daniel R . Walker Page 2 07/09/01 AGENDA ITEM N0 , 22 ( d ) 4. � i Planning Director' s Report for July 9, 2001 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board , June 19, 2001 Meetiny, : North Campus Gateway Presentation : The Planning Board heard a presentation by Fernando de Aragon of the Ithaca-Tompkins County Transportation Council regarding the North Campus Gateway proposals . Several Town Board members attended. Aung San and Ny Chea 2 Lot Subdivision , 1431 Slaterville Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No . 58- 1 -24 .2 from Town of Ithaca Tax Parcel No . 58- 1 - 24 . 1 , located at 1431 Slaterville Road, Residence District R- 15 . This subdivision represents existing lines, which did not receive Town approval . The subdivision will create two parcels. Aung San and Ny Chea, Owner/Applicant; Jonathan O . Albanese, Esq. , Agent. Lagrand Court Subdivision, 7 Lagrand Court: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 2-lot subdivision located at 7 Lagrand Court, Town of Ithaca Tax Parcel No . 45 - 1 -39, Residence District R- 15 . The proposed subdivision will create two lots from the 1 . 26 +/- acre parcel, one lot 0. 64 +/- acres which contains the house, and one lot 0 . 62 +/- acres . Robert P . Gates, Owner/Applicant. Ithaca College Garden Apartments, Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed additions to Building 25 of the Ithaca College Garden Apartments located at 953 Danby Road, Town of Ithaca Tax Parcel No . 41 - 1 -25 , Residence District R- 15 . The additions include a 242 +/- square foot mechanical room on the east side of the building and three brick and steel entrance canopies on the south side of the building . Ithaca College, Owner/Applicant; Vincent Nicotra, R.A. , QPK Design, Agent. Cornell University Wrestling Facility, Campus Road : The Planning Board considered a Sketch Plan for the proposed 15 ,000 +/- square foot wrestling facility at Cornell University, Campus Road east of the field house at existing tennis courts, Town of Ithaca Tax Parcel No . ' s 674 - 13 .2 and 63 - 1 -8 .2 , Residence District R-30 . The proposed facility will house the wrestling program and provide a 900 seat area, associated training facilities, locker rooms, and offices that can be dedicated to varsity wrestling practice and competition. Cornell University, Owner/Applicant; Michael Husar, Project Manager, Agent. 1 1 I Ps EcoVillage Second Neighborhood and Amendment to SLUD regarding Future Development, Rachel Carson Way : The Planning Board continued the public hearing from the June 5 , 2001 meeting for the consideration of public comments regarding the EcoVillage at Ithaca Draft Environmental Impact Statement, pursuant to the State Environmental Quality Review Act, Part 617 , for the proposed Special Land Use District (SLUD) amendment to be applied to the overall EcoVillage property, and the proposed development of a Second Neighborhood Group consisting of 30 +/- dwelling units and a common house, located off of Mecklenburg Road at Rachel Carson Way (a private drive), on Town of Ithaca Tax Parcel No . ' s 28- 1 -26. 2 and 28 - 1 -26 . 8 , consisting of a total of 176 +/- acres. EcoVillage at Ithaca, Owner/Applicant: Rod Lambert, Agent. The Planning Board closed the public hearing on the Draft EIS , which allows the preparation of the Final EIS to begin. The Board tabled the public hearing that concurrently considers preliminary site plan approval , a recommendation to the Town Board regarding the proposed amendment to the SLUD, and subdivision approval , until such time as those actions come back to the Board for active consideration (probably August or September) . The Town Board may be asked to hold a public hearing and consider enactment of the SLUD amendments/rezoning of the overall EcoVillage property at the August 13 , 2001 meeting . July 3 , 2001 Meeting : Cancelled CURRENT PLANNING DEPARTMENT PROJECTS The following are accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board :oard : Four SEQR reviews for the Zoning Board were done since the June report : ( 1 ) request for a height variance to erect a light pole 33 +/- feet (30 foot height limitation) in the parking lot of East Hill Plaza, 325 Pine Tree Road, Business District C , Cornell University Real Estate, Appellant; (2) request for special approval to construct an 18 ' X 24 ' storage building, 605 East Shore Drive, Residence District R- 15 , Lakeview Cemetery , Appellant; (3 ) request for authorization to demolish two existing residential buildings and construct two new residences on a single lot, 1077- 1079 Taughannock Boulevard, Residence District R- 15 , John and Carolyn Neuman, Appellants; and (4) request for a use variance or interpretation to permit the placement of a retail business in an existing non-residential building (the previous retail use, Salino Electric Motors, was discontinued), 630 Elmira Road, Joseph Salino, Appellant. Codes and Ordinances Committee : The Committee met on June 28 , 2001 (rescheduled from June 20''). The Committee continued the review of proposed Zoning Map changes . The Committee scheduled their next meeting for July 18 , 2001 to complete the review of proposed Zoning map changes and to approve a revised Zoning Ordinance text for distribution to boards and committees for review and comment. 2 r Transportation Committee : The Town of Ithaca Transportation Committee met on June 135 2001 . Agenda items included a discussion of the federal road use classification system ; an update on the State DOT ' s Route 366 Bridge Project; a follow up on the possible designation of Pine Tree Road as a truck route (in the County Freight Study) ; and municipal review and involvement in County road and bridge projects in the Transportation Improvement Program (TIP) . The next meeting is scheduled for Thursday, July 12, 2001 at 2 : 00 p .m. Tentative agenda items may include a discussion of transportation plan elements and how the Town might want to approach the preparation of a transportation plan. Capital Projects and Fiscal Planning Committee : The Committee met on June 13th and June 25th, 2001 , and completed review of proposed 2002 capital projects. The Committee is forwarding its recommendations to the Town Board for consideration at the July 9th Town Board meeting. Natural Areas Preservation Program : Staff met with George Frantz, consultant to the Town, to provide comments regarding the draft Natural Heritage Preservation Program manual and materials . The Conservation Board is also in the process of discussing this draft. After further review and discussion, this item will be brought to the Town Board for a preliminary discussion in the near future. Ithaca College — Proposed South Hill Conservation Zone : The Town' s subcommittee met on June 27, 2001 to discuss the field trip that was held at Ithaca College and considered the possibility of modifying the boundary of the proposed Conservation zone. The Committee recommends that the Town Board consider hiring Nancy Ostman and Robert Wesley, who had consulted with the Town on previous studies regarding the South Hill area, to provide follow-up recommendations regarding the proposed South Hill Conservation zone . (This will be covered in a separate agenda item at the July 9th Town Board meeting . ) Planning, Engineering and Zoning (PEZ) Administration and Coordination: Planning, Engineering and Zoning staff met on June 29, 2001 to discuss a number of coordination issues, and reviewed the development database. The next meeting is scheduled for Friday, July 3 , 2001 at 8 : 30 a.m. Plannin Intern:ntern: Tom Chandy started working with the Town as a Planning Intern for the summer. Tom is a junior at Cornell University, and will be working on a number of tasks, including GIS mapping and database development, development review, Zoning revisions, etc . Town of Ulysses — Water District No . 3 : Planning staff reviewed an Environmental Assessment Form for the Town of Ulysses ' proposed water district and water lines that could tie into existing Town of Ithaca water lines, and prepared a response for the Supervisor indicating that we would like to see expanded discussion of the potential growth inducing aspects of the proposal as part of the environmental review. Staff met with representatives of the Town of Ulysses to discuss the proposal . 3 1 Staff Performance Reviews : Planning Department annual staff performance reviews have been completed and submitted to the Personnel office . William & Hannah Pew Trail and Baldwin-Colle Property : Survey work on the trail right-of-way is underway. T. G. Miller has prepared preliminary survey maps for staff review. Staff will work the Attorney for the Town to begin the process for conveyance of land necessary for the trail, including title search, appraisal, etc . Additional survey work and appraisals of the Baldwin and Colle property proposed for donation to the Town (not associated with the Pew Trail) will be necessary, and will not be chargeable to the federal grant for the trail . This will be discussed in a separate agenda item at the July 9`h Town Board meeting. Regional Sewer Project and EIS : Town representatives attended a kick-off meeting at the NYS Dept. of Environmental Conservation (DEC) on June 26`h, 2001 to discuss the process for preparing the Draft Environmental Impact Statement (DEIS) for the Ithaca Area Municipal Collection System Improvement project. Stearns & Wheler, as the group ' s primary consultant, is sub-contracting with Chazen Engineering & Land Surveying to prepare the DEIS , which will include, among other items, an analysis of traffic and growth inducing impacts of the extension of sewers into the Town of Lansing, along with the proposed intermunicipal agreement adding partners to the current joint treatment plant partnership. Within the next week or so, a letter will be sent to DEC formally requesting DEC to establish itself as lead agency and to issue a determination of significance regarding the project (it will be a positive declaration, which will then begin the DEIS process) . A public scoping session is planned for September (just after Labor Day). 4 Agenda #22e. TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF JUNE 2001 MONTH YE-AR TO DATE OF PERN9IT YEAR OF PERMITS AMOUNT # :� MOUN'T E- FAMILY ATTACHED 2001 0 0 0 0 RESIDENCES 2000 0 0 0 0 SINGLE- FAMILY DETACHED 2001 0 0 8 951 , 144 RESIDENCES 2000 1 94,000 11 1 ,917,000 2001 0 0 2 220,000 TWO FAMILY RESIDENCES 2000 0 0 2 220,000 2001 2 237000 12 161 ,782 RENOVATIONS 2000 0 0 4 227827 2001 0 0 1 302000 CON' VERSION' S OF USE 2000 0 0 1 5,600 2001 2 86,500 8 164,532 ADDITIONS TO FOOTPRINT 2000 3 116,700 9 219,000 2001 0 0 3 444,800 MULTIPLE RESIDENCES 2000 0 0 4 11377,000 I Lakeview Cemetery 18' x 24' storage building 91934 1 (T&M Convenience) renovations forbid club business 49000 1 CIVIC renovations 2nd & 3rd floor patient rooms 1 ,700,000 2001 3 19713,934 9 29287, 134 BUSINESS 2000 1 65000 2 8,800 2001 0 0 0 0 " ULTURAL 2000 0 0 0 0 2001 0 0 0 0 IN USTRIAL 2000 0 0 0 0 1 CU Plantations service building renovations 234,000 1 CU Baker Institute 12,000 building addition 9,000,000 2001 2 9,234,000 10 1496419230 EDUCATIONAL 2000 3 595,000 14 3,774, 172 1 24' x 26' detached garage 189000 1 Demolish old detached garage 300 1 14' x 31 ' inground swimming pool 28,000 1 Accessory building 5,800 1 New roof over existing cellar entrance 2,759 1 10' x 24' carport 4,750 1 Deck 5_ MISCELLANEOUS 2001 7 64,609 20 141 ,079 CONSTRUCTION 2000 18 38,864 32 27958,531 TOTAL NUMBER OF 2001 116 1191229043 73 19,0417701 PERN11ITS ISSUED 2000 16 8503564 79 10,5025930 TOTAL FEES 2001 116 51735 73 16,030 CEIVED 2000 16 11390 79 14,055 1 Ingrepared: July 3, 2001 HolfOrd /Zoning Department Secretary 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 15 1 , 11 The Byway - remodel 2nd floor. 2. 20 Saunders Road - new four-bedroom modular with attached garage. 3. 119 Winston Drive - existing two-family home. 4. 19 Muriel Street - replace water damaged portion of roof. 5 . 174- 176 Kendall Avenue - Existing two-family residence. 6. CU Wilson Laboratory - temporary modular office building - temporary. 7. 365 East King Road - bedroom, bathroom, foyer addition. 8. CU Alumni Field at Tower Road - lighting, bleachers, and decorative wall. 9. 204 Summerhill Drive - new multiple residence - temporary. 10. 691 Five Mile Drive - new deck addition. 11 . 106 Sycamore Drive - repair kitchen area fire damage. 12. 181 Iradell Road - conversion of barn into accessory building. 13. 126 Westview Lane - convert garage space into bedroom. 14. 935 Taughannock Boulevard - new carport. 15 . 10 Dove Drive - replace wood burning fireplace with gas fireplace. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2001 - 95 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2000 - 87 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 10 1 . 105 Compton Road - property maintenance - abated. 2. 527 Warren Road - occupancy - no violation found. 3 . 611 Winston Court - property maintenance - no violation found. 4. 112 Compton Road - zoning - no violation found. 5 . 1442 Hanshaw Road - occupancy - pending. 6. 126 Birchwood Drive South - property maintenance - abated. 7. 287 Culver Road - building code - no violation found. 8. 426 Winthrop Drive, #2 - building code - no violation found. 9. 277 Bums Road - fill - no violation found. 10. 1132 Danby Road - building code - pending. From March 2001 : 1 . 370 East King Road - building code - pending. From January 2000: 1 . 213 North Tioga Street (Post Office) - building code - pending. From December 2000: 1 . 172 Calkins Road - property maintenance - pending. From May 1995 : 1 . 1152 Danby Road - zoning and building code - legal action pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2001 - 95 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2000 - 27 3 1 t TOTAL FIELD VISITS THIS iNIONTH - 108 niform Building Code - 62 ocal Law and Zoning Inspections - 28 ' re Safety - 14 ( 12 businesses [East Hill Plaza], hospital, nursing home) Fire Safety Reinspections - 4 (hotel, hospicare, church, Broome Development) Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 2001 - 476 TOTAL FIELD VISITS YEAR TO DATE, 2000 - 587 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE, 2001 - 6 TOTAL SIGN PERMITS YEAR TO DATE, 2000 - 5 ZONING BOARD OF APPEALS 1 MEETING, 5 CASES, AGENDA ATTACHED t TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY, JUNE 18, 2001 7 : 00 P.M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, June 18, 2001 , in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, N.Y. , COMMENCING AT 7 : 00 P .M. , on the following matters : APPEAL of Cornell University Real Estate Department, Owner/Appellant, SB Ashley Management Corporation, Agent, requesting a variance from the requirements of Article VII, Section 37 of the Town of Ithaca Zoning Ordinance, to erect a light pole 33 ± feet (30 foot height limitation) in the parking lot of the East Hill Plaza, Town of Ithaca Tax Parcel No. 62-2- 1 . 121 , Business District C. Said light pole is to serve the ATM machine at the M&T Bank at 325 Pine Tree Road within said plaza. APPEAL of Uri M. Possen, Appellant, requesting a variance from the requirements of Article IV, Section 14 of the Town of Ithaca Zoning Ordinance, to construct a carport with an east side yard building setback of 1 + feet ( 10 foot setback required) at 117 Clover Lane, Town of Ithaca Tax Parcel No. 59-2- 11 , Residence District R- 15 . APPEAL of Lakeview Cemetery, Appellant, Jack Brooks, Agent, requesting a special approval under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to erect an 18 ' x 24 ' storage building, located at �ca�� eb 605 East Shore Drive, Town of Ithaca Tax Parcel No. 16-2-5 , Residence District R- 15 . The cemetery is non- conforming with regard to its use in an R- 15 zone. APPEAL of John and Carolyn Neuman, Owners/Appellants, Vincent Mulcahy, R.A. , Agent, requesting authorization from the Zoning Board of Appeals under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to demolish two residential buildings and construct two new residences at 1077- 1079 Taughannock Boulevard, Town of Ithaca Tax Parcel No. 21 -2-7, Residence District R- 15 . The parcel is non-conforming since it contains two residential buildings, whereas only one is allowed and the proposed new construction will not be in the exact same footprint as the demolished buildings. APPEAL of Joseph Salino, Owner/Appellant, Thomas Schickel AIA, Agent, requesting a variance from the requirements of Article VIII, Section 41 of the Town of Ithaca Zoning Ordinance, to permit the placement of a retail business in an existing non-residential building located at 630 Elmira Road, Town of Ithaca Tax Parcel No. 33 -3 -3 , Light Industrial Zone. Said zone does not permit retail sales as a primary use. An interpretation of the property' s >rac�Aprevious use, Salino Electric Motors, as a retail business and not as a light industrial use is also being requested. Should an interpretation by the Zoning Board conclude that Salino Electric Motors was a retail business, then a use variance would not be required, as the proposed new business would be legally non-conforming. Said Zoning Board of Appeals will at said time, 7 : 00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated: June 8 , 2001 Published: June 13 , 2001 O O m O O O O O O O O 0 W W) vi w v1 O O O O O O O O M O � O 00 O O O O O O a < W F CO) Wn oN Co O N N % 1� N O a N U O O O O O O O U Z O O O O O O O Z N 000 F F 0 < - M < en O O O O O O O O 00 O z [� y o 0 o c o o c O C� o o < Co a °z a cq (z7 Gal N Wo° 00 0 °o ° 00, C C ; a F z o LL a � o Q a o AF °o °o, °o o °o, CD °o O F a Z Yl r� %n 00 N r� b O " a Z 1 A r �f fsl O W w O Quo W a 00 7 o Lim O o � ►Z 00000 OZ O N O) O O O Z O N U N N kn U c H °0 0 00 00 00 00 00 00° goo 00 a 00 v 00 p Q o U a U a 000 z < z < o O C O C 00, U v o Z �" 00 a g '^ m a d v z n Q G ¢ z ? o F > F < � O Oz O AGENDA ITEM N0 . 22 ( f ) Town Board Meeting 7/9/2001 Agenda Item Number 22 (f) Human Resources Report for June 2001 Personnel Committee : The committee did not meet in June . Safety Committee : The committee worked on the Work Site Safety procedures and policies . Wellness Program : nothing new to report. Training and Development: As part of the Supervisory Series two more sessions were given : "Adapting to Change and Uncertainty in the Workplace" and " Individual and Self Development" . Personnel — Civil Service : Currently we are advertising for the Engineering Technician I position . Projecting to start interviews the second week in July for the candidate to start at the end of July. We would like the candidate able to get training in before the Maple Avenue project begins in September. Commercial Insurance : There was a claim filed due to a person falling over the curb in front of the Post Office . We have notified the United Postal Service that we have made repairs to the problem and will be forwarding them a bill . We have also notified them that they are responsible for any further liability for their entrance to the building . Workers' Compensation : There is currently no employees out on Worker's Compensation . See attached loss run report. Disability Insurance : Nothing new to report. Submitted By: Judith C . Drake , PHR Human Resources Manager H u 00 O n .1 m O m yy n \ \ t' It o o tai] o U) 11 \I W Y r N ftl 11 O m p 0 w d %D O p ;v n o O$ II in in H r z u r r O u \ \ TI II N N V O O H II O O y it o r pc If Y n n 11 y n u u r u o d N u It + d n If n d n It 1 u d u d n n d If u n n u u u n u u 11 n a � o rif 3 b N n In �j to t" n n n 0 3 Cron < Y Xf W a r ty m z 3 H u fin�++ 3� Gil tan 11 O m y mm a y m m z y�y b ko a to K b 1-3 'O+1 xf u o s u°, z M 11 U3 0 O d O O K d r m Y If ^� II N r Di H \ y n n o io u o m —1 a n a L ^ �j tl Inl N ro o z w 11 � r o N ro z r II %D N N O Q O N ON II N N to �' y Ol II N �P W to r -1 Vl © n O G V > O „ y Ln u r u r x w If w ro o n o o y m o n o o m m 1 u It If H n O n m u r II m N ,tri U3 U m H H n m N m w a J N ?m4 • II C M o d in ka m x ko it o .n rn G] It If n n u u r n r W II N z N 11 m P r n W It r H O a it In m to n m u In if ma mm In II N W to d II ro ro a m to to ti r 3 0 m r v fly 0 F I T� TOWN OF ITHACA �= 1821- ¢� 215 NORTH TIOGA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273- 1721 HIGHWAY 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273- 1704 Network/Record Specialist Report for ' Town Board Meeting July 9, 2001 Web site : Presentation to the Town Board by Marty Demarest of FingerLakes Webs . Network : Phase II of Town Hall network design is underway . This includes addressing methods for achieving fault tolerance goals as indicated in the Network Functional Specifications . This is being done with assistance of Sherpa Technologies and meetings with Town Hall staff. As a part of this phase , a Network Disaster Recovery Plan will be developed : SUGGESTED OUTLINE FOR DEVELOPING NETWORK DISASTER RECOVERY PLAN 1 . Identify critical business systems • Critical information items needed to recover operations (ie : employee info , accounting data , GIS) • Critical facilities and equipment needed to resume operations (ie : server, pc , printers) 2 . Analyze the procedures needing protection • ie : nightly backups , client and server emergency repair disks , off-site storage of backups 3 . Determine how organization would be affected in the event of a disaster • Total power outage • Server crash • Client and/or network hardware/software failure • Virus 4 . Determine what business losses would occur if a mission-critical LAN(Local Area Network) outage occurs 5 . Establish written standards for LAN 6 . Encourage all departments to provide input to ensure uniformity and a feeling of ownership in the plan 7 . Keep administrative statement simple • Include all the reasons for planning for network disasters . espectfully submitted , Lisa B . Titti Network/Record Specialist