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HomeMy WebLinkAboutTB Minutes 2001-05-07 REGULAR MEETING OF TOWN OF ITHACA BOARD MEETING NAL MONDAY, MAY 79 2001 AT 5 : 30 P . M . ITHACA TOWN HALL, 215 N . TIOGOA ST. , ITHACA, NY AGENDA 1 . Call to Order 2 . Pledge of Allegiance 3 . Report of Tompkins County Board of Representatives 4 . Report of Fire Commissioners 5 . 5 : 45 p. m . — Staff Comments on Proposed Salary Schedule 6 . 6 : 00 p. m . Persons to be Heard — Town Cemetery Managers 7 . Consider Approval of New Salary Range Schedule 8 . Consider Approval of Recreation Partnership Agreement 9 . Discussion of Tompkins County Communications Project 10 . Consider Authorization to Award Contract for Maple Avenue Reconstruction 11 . Consider Authorization to Award Contract for Hanshaw Road Sewer Rehabilitation Project 12 . Consider SEQR Relating to West Hill Water Line Project 13 . Consider Approval of Plans , Specifications , and Authorization to Bid West Hill Water Line Project 14 . Consider Water Main Extension on Sapsucker Woods Road 15 . Consider Approval of MRB Group , P . C . Highway Facility Feasibility Study 16 . Consider Authorization to Issue Request for Proposals for Highway Facility 17 . Consider Approval of Amendment No . 3 to Ithaca Area WWTP - SJS Owners & Stearns & Wheeler, LLC 18 . Consider Approval of Creation of Maintenance Worker Position & Job Description 19 . Consider Approval of Senior Engineering Technician Position & Job Description 20 . Consider Approval of Transitional Duty Program 21 . Consider Approval of Health Insurance Contribution by Part Time Employees 22 . Consent Agenda Items a) Approval of Town Board Minutes — 4/9/2001 b) Town of Ithaca Warrants c) Bolton Point Warrants d ) Provisional Appointment of Civil Engineer e) Approval of Water & Sewer Benefit Assessment Refund — S . Hill Cemetery f) Approval of Disposition List of Board Meeting Tapes g ) Reclassification of Auto Mechanic h ) Reclassification of Human Resources Specialist i ) Change in Title for Assistant Town Planner & Assistant Town Engineer 23 . Report of Town Committees 24 . Monthly Report of Town Officials a) Town Clerk b ) Highway Superintendent c ) Director of Engineering d ) Director of Planning e) Director of Building/Zoning f) Human Resource Specialist g ) Budget Officer h ) Network/ Records Specialist i ) Receiver of Taxes j ) Attorney for the Town 25 . Review of Correspondence 26 . Consider Adjournment Approved Approved - June 11 , 2001 - Approved Approved 1 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, MAY 7 , 2001 AT 5 : 30 P . M . ITHACA TOWN HALL, 215 NORTH TIOGA STREET, ITHACA At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York held at the Town Hall , 215 North Tioga Street , there were present : Present : Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov , Councilwoman ; David Klein , Councilman ; Ed Conley , Councilman ; Bill Lesser, Councilman ; Tom Niederkorn , Councilman . Present : Tee-Ann Hunter, Town Clerk ; John Barney , Attorney for the Town ; Jonathan Kanter, Director of Planning ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Al Carvill , Budget Officer; Judy Drake , Personnel Manager; Andy Frost , Director of Building and Zoning Others Present : Bob Romanowski , City of Ithaca Fire Chief ; Lauren Bishop , Ithaca Journal ; Lisi Titti , Staff Network Specialist ; Cheryl Morse , 934 Mitchel St . , East Lawn Cemetery ; Richard Sheffield , 409 Willow Avenue ; Gail Kroll , 562 Trumbulls Corners Rd . , Newfield ; Larry Salmi , 51 Michigan Hollow Rd . , Spencer; Eric Griffin , 6119 Burlinsan Rd , Cayuta ; John Shepardson Jr. , 124 Muzzy Rd , Ithaca ; Charles Hulbert , 176 Horton Rd . , Newfield ; Rich Schoch , 31 White Church Rd . , Brooktondale ; Gere Redman , 759 Vankirk Rd . , Newfield , Wayne Sinubaugh , 5 Cricket La . , Freeville ; Craig Ballard , 703 Mussel [ St , Ithaca ; Tim Eighmey , 8466 Main St . , Interlaken ; Matt Lincoln , 9337 Rt 89 , Trumansburg ; Montague Moinllessearx , 133 Lake Rd . , Spencer; Mike Beach , 588 Fish Rd , Ithaca ; David Boges , 1 Cricket Lane , Freeville ; Jeff Hulbert , 144 Station Rd , Spencer; Rich Tenkate , 18 Brooklyn Rd . , Freeville Call to Order : The Supervisor called the meeting to order at 5 : 30 p . m . and led the assemblage in the Pledge of Allegiance . Agenda Item No. 3 — Report of Tompkins County Board of Representatives There was no report . Agenda Item No . 4 — Report of Fire Commissioners Mr. Romanowski appeared before the Board and gave the Fire Commissioners' Report (Attachment # 1 ) . Mr. Romanowski — When are we going to have our next meeting on the fire contract? Supervisor Valentino — I don 't know . The last one had to be cancelled because Joanie Speelweltz was out of town . I 've got a meeting with Dominic tomorrow because there was some information that we need from him . I ' m trying to get that from him because I felt it' s not 1 Approved Approved - June 11 , 2001 - Approved Approved 2 really worth our time for all of us to get together if the City doesn 't provide us the information that we need . Remember last time we gave them that list and nothing has happened . Mr. Romanowski — I have a Board of Fire Commissioners meeting tomorrow and I ' ll pass that information on . Agenda Item No. 5 — Staff Comments on Proposed Salary Schedule Supervisor Valentino — Your agenda is a little different tonight because I put in Staff Comments on the Proposed Salary Schedule . Please welcome our highway workers here tonight . We 've also got a memo from some of our staff that works here , with their comments about the new proposed salary schedule . There are some highway workers that would like to speak . Rich Tenkate , Working Supervisor, Town of Ithaca Highway Department — Mr. Tenkate addressed the Board regarding the proposed salary schedule (Attachment #2) . Supervisor Valentino — Is there any one else that wants to speak? There was not. Supervisor Valentino — Thank you all for showing up and supporting the work that we 've done on this . We appreciate your time and effort to come in here too . If you folks want to stay , we could consider agenda item number 7 at this point . Agenda Item No. 7 — Consider Approval of New Salary Range Schedule — (Attachment #3 Supervisor Valentino — You had the classifications last time , this time we 've attached the wages to it . As you know , with the classifications , we 've taken some out , changed them so we feel that it fits more appropriately the Town of Ithaca staff . The wages that we 've attached to this have been basically Judy and I working over the last year looking at comparable wages in other places , and the wages that they' re making not only in this county but in some adjoining counties and looking at where we are . This new wage scale does not have us the highest paid nor the lowest paid , but it keeps us competitive with some other areas . As you see here the lowest pay scale on the new system is $9 . 50 . We do have some Crossing Guards that are still making below that for this season , but it is our goal to bring them up to a living wage . We will have everybody at , or above , that level for this community . The impact on the budget , for the rest of this year is a little over $67 , 000 , which includes what' s in our packet tonight , two , new positions , the Maintenance Worker and the Senior Engineering Technician . If we took out those 2 positions it' s not that big an impact for the rest of this year . As I told the Board last time , when we look at what it would look like on a yearly basis to bring people up to this , we don 't think we ' re going to be needing to significantly change our tax rate . Say this was the only item , we figure that it would have between one cent and a cent and -a- half , which means we would go from $ 1 . 26 to $ 1 . 275 if 2 Approved Approved - June 11 , 2001 - Approved Approved 3 that were the only change . That seems to me pretty insignificant for the importance of paying people these kind of wages . Are there questions? Councilman Klein — On the draft labeled appendix # 1 , you ' re only showing the hiring minimum and job rate but you don 't list the maximum . And on the 1999 salary ranges we do have the maximum . Supervisor Valentino — Part of this new classification system is that we've taken away those specific steps and maximums . The plan is that each year when the Board decides what the percentage of wage will be when we ' re looking at COLA and some of those other things , then we will just adjust the job rate and minimum . People will get that percentage of raise so that we don 't have to worry about all those other categories anymore . Councilman Klein — You ' re saying that the maximum is very flexible ? Supervisor Valentino — There isn 't one . Councilman Klein — In other words , we can certainly hire somebody above the minimum , and hire somebody above the job rate ? Supervisor Valentino — Mostly we would be looking at not hiring people above job rate because we figure job rate is the value of the job . We might be looking at hiring somebody between the minimum and the job rate depending on the experience they have . But we certainly would get them to job rate in 2 years or less . Councilman Klein — Haven 't we ever hired anybody above job rate ? Supervisor Valentino — Yes , we have . We could do that . Say we had some really strong candidate that we really wanted to get , we certainly would have the flexibility to be able to do that . Councilman Klein — If somebody applied for a position and had a great deal of experience where they were because of longevity in another municipality, we would certainly want to offer them a position with a matching or better salary . Supervisor Valentino — I think on the professional staff side we would do that . One of the things that the highway workers said to us quite strongly was even though there are people that have worked here for a while and are making more than some of the newer people , they feel for working together and getting along together on the job that making the same rate (people doing the same job at the same rate) just makes a lot more sense to them . That ' s what they really wanted us to do . Then as you ' ll see in the packet instead of having a maximum we are talking about a longevity schedule for people who have over ten years of service . They feel that , as far as working together and getting along and building this team 3 Approved Approved - June 11 , 2001 - Approved Approved 4 works spirit that we' ve been working towards , if they' re out there all doing the same job and the same work it makes it more compatible for them to be making the same wage . Councilman Lesser — What is the longevity program ? Is this something that is commonly done for municipal employees? Supervisor Valentino — Yes . Ms . Drake — Especially when there is a contract basis . If all of the employees are within a classification , working at the same rate , generally there ' s a longevity program that goes along with it for those employees who have been there for a longer period of time . So that there is basically an incentive . Supervisor Valentino — Recognition of their years of service . Councilman Lesser — This isn 't anything that goes into the base ? Ms . Drake — No . It' s a lump sum payment . Supervisor Valentino — It will go towards their retirement , help them with the State retirement , but it doesn 't go into their base pay. The other thought that we had about having it kick in at 10 years is because they pay 3% of their salary up until 10 years it is like a little extra bonus , but the State pays that extra 3% after 10 years . Then after 5 years , employees get an extra week of vacation . You get this extra week after 5 years and then the bonus part would kick in after 10 . Workers too thought that 10 years was a good time for that . Ms . Drake — The one thing that is different about our longevity schedule is that most of them will be banded , like 10 to 14 years they' ll get a certain dollar amount , and then it will increase from there 15 to 20 years . What Cathy and I worked through is that we wanted to give them something every year. Councilman Niederkorn — I think that your objective of increasing pay for everybody is a commendable one , and I think that you and Judy ought to be congratulated for having done this at such a low cost to the taxpayer. don 't quite understand when you say 40 hours a week or 37 . 5 hours a week or hourly , what is the difference between those three ? Ms . Drake — From " P" on down , all the employees are hourly , but there are people in each classification that could have a 40 - hour workweek , based on 8 hours a day or 37 . 5 . Generally all the employees out at Highway are 40 hours a week and most of the employees at Town Hall are 37 . 5 . Basically what we look at is the hourly dollar amount , everybody in that classification would be getting the same hourly amount , but their annual would be based on the number of hours they work in a week . 4 Approved Approved - June 11 , 2001 - Approved Approved 5 Councilman Niederkorn — The first three here are salaried at 40 hours a week . The top line is 40 hours a week and then the second line is hourly. Ms . Drake — It is based on a salary , but for some of the reporting that I have to do , I have to use an hourly amount so we base it on 40 hours . Supervisor Valentino — The hourly rate is actually the value of the job , that is what it is valued at per hour. They all get the same hourly rate , it is just that the people who work 40 hours a week more annually because they have worked those extra hours . Councilman Niederkorn — I guess I wonder why everybody doesn 't work 40 hours , or 37 . 5 ? Supervisor Valentino — It' s just tradition , the office staff here has been 37 . 5 for ever and ever. The highway workers and the engineering staff works 40 hours a week . Councilman Niederkorn — There is nothing regulatory about that , it' s just a tradition ? Ms . Drake — Yes . Councilman Niederkorn — In the footnotes on the second page , the second one says " Employees shall reach the job rate by their second anniversary" . Is that an objective or is that mandatory? Ms . Drake — We are saying , you should expect to be able to be at job rate within two years . Supervisor Valentino — There are a couple things . Why would you hire somebody below job rate ? Probably because they don 't yet have the skills , and you might interview someone you think really has the potential to have those skills . So you say , okay so we' ll hire this person for less . They go through the probationary period and they've either made it , or it looks pretty strongly that they' re going to make it , or you ' re not going to keep them on after the probationary period . An employee should be up to speed in less than two years . It shouldn 't really go beyond the two . Councilwoman Russell — Cathy , I ' d like to thank you and Judy for all the work you 've put in . This is truly an important thing to do for our staff and I ' m very glad that we' re at this point . I just have one question about the impact on the budget for this year. You said it was $67 , 000 , but if we excluded the two new positions what would it be , and are we planing on filling those positions this year? Ms . Drake — Yes , we ' re planning on filling those positions as long as you guys approve them . Without the two new positions it would be $32 , 000 instead of the $67 , 000 . Supervisor Valentino — Actually it would be higher than that , but we had funds available from other positions that haven 't been filled , and we ' re not going to fill them . We 've tightened up the structure . 5 Approved Approved - June 11 , 2001 - Approved Approved 6 Councilwoman Russell — How is this going to come out of the budget this year? Mr. Carvill — There are sufficient funds within the current operating budget that we should not have to touch our current operating fund balance . In the event that we do , I don 't expect it to be very much . At the most , $ 12 , 000 to $ 15 , 000 , but I think that other funds can be gleaned from within the current year' s budget . I don 't see us having any troubles being able to provide the employees with this income . Supervisor Valentino — To me , the problem wasn 't so much this year, because we know pretty much where we are this year. We sort of looked down the road , what would the biggest impact of this be if it had to stand -alone ? As I said , we were looking at anywhere between about 1 and 1 . 5 cents in our tax rate . Assessed value has gone up and some other things have helped us out on that . This helped us out this year, from those funds available because of positions we didn 't fill and like that , but we don 't want to let ourselves get into the position that the County did where you look at these one time monies that helps us make that jump to get the employee wages up there but you really have to look at what is going to be next year and the year after that . To me that is the impact to worry about , and I think the taxpayers are well severed at a penny or a penny and a half . This resolution also has in it the longevity , which wouldn 't go into effect until 2002 . If you look on the backside it shows you an example . Councilman Klein — In the third paragraph of the resolution , we have a hanging "whereas" . Wording changed to: "WHEREAS , the 1999 Salary Range Schedule included a step system from Job Rate to Maximum that was based on continued service and merit that is not included in the proposed schedule , the proposed schedule does include a longevity payment schedule . . . " Resolution No. 51 — Approval of New Salary Ranges and Wage System WHEREAS, the Town Supervisor and Human Resources Specialist have evaluated the Town 's 1999 Salary Range Schedule and have determined that the wages have fallen behind in comparison to other municipalities in the area; and WHEREAS, the Town Supervisor and Human Resources Specialist have prepared a proposed Salary Range Schedule that coincides with the new Job Classification Listing that was approved by the Town Board April 19, 2001 , with new Hiring Minimums and Job Rates for each classification (Appendix 1); and WHEREAS, the 1999 Salary Range Schedule included a step system from Job Rate to Maximum that was based on continued service and merit that is not included in the proposed schedule, the proposed schedule does include a Longevity payment schedule (Appendix 2) that would reward employees for continuous service after 10 years of service; now, therefore, be it 6 Approved Approved - June 11 , 2001 - Approved Approved 7 RESOLVED, the Town Board of the Town of Ithaca does hereby approve the New Salary Ranges, Longevity payment program and overall wage system as described in the "Notes " section of the schedule; and be it further RESOLVED, the first longevity payment based on the said program would be given November 2002. MOVED: Councilwoman Russell. SECONDED: Councilman Conley. VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried Unanimously. Based on my earlier comment should we put anything in the resolution that allows us to go beyond rate , since we are abolishing the maximum classifications . Should we be a little clearer in our intentions by adding perhaps another " Further resolved that the salary classifications for individuals may , in fact , exceed job rate for new hires" ? I ' m sure we' re above job rate for much of our staff , too . Ms . Drake — Actually everybody will be going to job rate July 1 . Supervisor Valentino — That is what the extra money is for, to put everybody at job rate . Councilman Klein — But most of our Directors are above job rate . Supervisor Valentino — Then they' ll get their regular raise in January . Ms . Drake — Anybody that is above job rate when the Town Board sets the percentage for the following year will get that percentage . Councilman Klein — I ' m just concerned we ' re not locking ourselves in . Supervisor Valentino — I think we have the prerogative and the authority to do that anytime we want to . Ms . Drake — That hire would come back to the Board to make the appointment . At that point the Board can make the determination about pay . Councilwoman Russell — There 's no written policy that you have to hire somebody at job rate ? Supervisor Valentino — No . Ms . Drake — There' s a guideline . Supervisor Valentino — Any other questions ? 7 Approved Approved - June 11 , 2001 - Approved Approved 8 There were none. Councilman Niederkorn — I would like to say that I am very appreciative of all of these folks taking the time to come up here , particularly to compliment you on the work that you did . Councilman Klein — Normally when we have a large crowd , it' s hostile . Supervisor Valentino — The workers really spent a lot of time on this themselves . They came in and met with us , and really talked openly about their concerns and the things that they needed to achieve . I want to say how much I appreciate your efforts ; it was a nice , friendly open dialogue . Agenda Item No . 6 — Persons to be Heard — Town Cemetery Managers Supervisor Valentino — Mr. Mayo is the one that got me going on this . After a conversation with this gentleman , I realized there is an awful lot that I didn 't know and understand about how these managers manage the cemeteries and what their problems are . That is why this is on the agenda tonight . We sent out a letter and asked them if they would please come and share with us some of the concerns they have about the cemeteries . Mr. Mayo — Basically , if you want to drop right to the bottom line , the reason I am here tonight is because we cannot afford to pay taxes , we are tax exempt and have been since 1877 . This is the first time and this is the first town board to ever tax the people that are resting in South Hill Cemetery . One of the problems that we have is that most all of the work that is done at the cemetery is done by volunteer help . Myself , and the others who volunteer there , can 't see any reason why we should go up there and break our back volunteering our time so that we can give you money for water that we don 't have and we don 't want . The water doesn 't cross the cemetery property . We have an overabundance of water there , if you ' d like some we' d be willing to sell it to you . Another thing that has crossed my mind recently , what happens if I don 't pay that bill . Are you going to repossess the cemetery? What are you going to do with a field full of dead bodies? I brought this up to the State representative from the Department of State Division of Cemeteries , and he said it is an interesting thought , but he feels that it is a valid question . If we ' re tax exempt , why are we being sent a tax bill for the first time? The money is not there . If I continue to deplete the funds to pay for water that we don 't have and don 't want we become an abandoned cemetery . When that happens , I just turn the books over to you and believe me abandoned cemeteries are not good neighbors . They overgrow , they become ugly . We are , by the way , the only designated Veteran ' s cemetery in Tompkins County . Although I ' m pleased with the designation , I ' m not pleased with the fact that the Veteran ' s Administration never paid for any permanent care on those lots that they have there . That also is a big burden on our budget . We have to maintain it . We don 't have to , but we do . I can 't see taking care of two thirds of the cemetery and not taking care of the other third because the veterans who fought and died for this country did not have the money to pay for permanent care . I would certainly appreciate it if this town board would reconsider the water tax on the cemetery , because as I said before the money just isn 't there . 8 Approved Approved - June 11 , 2001 - Approved Approved 9 Neil Ailing , West Hill Cemetery — Attorney Barney and I went through the same problem and we resolved it . It worked for a couple of years , until this year, we got a few screwed up bills . That ' s all behind us . Supervisor Valentino — How did you resolve it? Mr. Ailing — We paid the bill . Gave Attorney Barney a copy of our deed . By the time we got down there with our check , he gave us a check back , which amounted to this : we pay one unit on Route 96 for Friar and one unit for Hyatt' s . We don 't have to . We did it as a good neighbor, and attorney Barney said , this is fair. I ' m not sure what your situation is up there . Mr. Mao — We don 't have any water. Mr. Ailing — I don 't want any water. I 've got my own wells and I 've got my own spring , 60 gallons an hour. I thank you for the invitation to come down here . Our biggest concern is New York State says we should do 50 burials a years , we ' re averaging about 20 , and as hard as I try , I can 't get people to die to get the income . We survive by sales , burials , things of that nature . Our biggest concern is Workman ' s Comp . We fought unemployment , and I won . We fought Workman 's Comp , I 've lost . Two people , part time , May till September/October, the bills they send . We fight every year to get some reduction and this year because of one mix up in paperwork they arbitrarily doubled our fee . We 've sent amended forms and they basically brought the fee down to earth . But still , what we pay in Workman 's Comp is ridiculous , if anything kills us , it would be that . Other than that , we have no problem . We 've operated in the black for five years , before that a little touch and go . We have 29 acres for expansion . The deed says that' s all you can use it for, cemetery . Thank you for the invite . Mr. Sheffield , Vice President , East Lawn Cemetery — I ' m wondering if these fellows got a different letter than we got . I assumed that you folks had something you were going to throw at us . We ' re happy the way things are . Is there a problem ? Supervisor Valentino — No , absolutely not . After my discussion with Mr. Mayo , I realized that we have these cemeteries in the Town of Ithaca and we haven 't paid a lot of attention to your needs and concerns and problems you might have . I thought it would be a nice gesture for us to have some dialogue back and forth . Mr. Sheffield — We ' re all a little different . We have a caretaker living on the premises and he does have municipal water. The cemetery itself has a well . They pay a regular water bill , like everybody else , of $500 . We were assessed a unit . I know when the town first started expanding the water system , I ' m going back 32 years , I lived on King Road then . It was a real dilemma , at that time my property taxes were $420 , the proposed water district going by i 9 Approved Approved - June 11 , 2001 - Approved Approved 10 before I turned on a faucet would be $460 a year. So Walt Schwan worked out the plan you ' re under now . Attorney Barney — When Walt was involved they dissolved 18 or 19 water districts and combined them into one townwide water benefit area , which meant that every town parcels is assessed something for water and something for sewer. I think the cemeteries , we came to the point recently that the cemeteries basically were assessed at one unit if there are water pipes or main anywhere in the general vicinity even though , following the formulae , you might otherwise be assessed a number of units in access of that . I don 't know whether you gentlemen are at one unit . If it were one unit the cost would be $72 . 00 a year. Mr. Mayo — We were supposed to be billed at one unit , we were inadvertently billed for more . Mr. Mayo — I was told that this was a tax and not a service charge . That' s what it says on the bill . It says Tax . Attorney Barney — If you look closely at it , I think it says benefit charge , rather than tax . It' s a different kind of charge that municipalities can charge toward certain services , water being one of them , sewers another, lighting districts , that sort of thing . It is based on formulae that ties into where you are relative to the lines and the size of your land . Mr. Walker — I think we charge you one and a half units . Mr. Mayo — Yes . The bills was $92 . 88 . Mr. Walker — That was an error. The water and sewer benefit charges are based on frontage , basically . So every 200 feet is equivalent to one unit . But because cemeteries have limited need for public water, the potential is there for hooking up . With the smaller cemeteries I can see where the potential for having a service building that uses water might be less , still there is a potential there for that and to have the water available , whether or not you use it . That' s the basis for assessing every property in the town , even Town parcels , our parks and things , get assessed units if water goes by . That' s one reason you got charged this year, because the past couple of years that charge was being charged to the Town in error. Our budget officer was going through the rolls and said why are we paying these bills ? Mr. Carvill — In an examination of the annual tax rolls , the Town of Ithaca has been providing payment of taxes on properties of someplace between $8 , 000 and $ 12 , 000 per year. The question that arose was why are we , as a municipality , paying taxes in the Town of Ithaca . In researching that question , it arose that some cemeteries were being assessed one unit and they were paying that bill . There were other cemeteries that received the bill , in prior years , but it was never sent to you . So the question arose as to why wasn 't it . The review to do that was to research the County Clerk records for deeds and to address in those deeds , " Is the Town the owner? " My question being , " If the Town is indeed the owner of the cemeteries we have a larger responsibility that we have never addressed before" . In that research , it was discovered that we don 't own your cemetery . We don 't own any of them . That does not make them free from a benefit charge . The intent was to clarify and rectify the situation that 10 Approved Approved - June 11 , 2001 - Approved Approved 11 for years these bills were being generated but you were not getting them . In an effort to clear up this problem within the tax roll itself , this question arose . The intent was not charging tax unnecessarily or inappropriately or where there is availability for exemption . It was to address a situation that obviously we need to address . I guess if there is a culprit , it came from my office . Mr. Moyer — Suppose I don 't pay the tax? Attorney Barney — If you don 't pay the tax , what typically happens is that the County will pay it . What would the County do with the property? They have the right to foreclose , but I ' m not so sure they would chose to . In the long run , they might come back to us . Councilwoman Russell — I 'd like to suggest that this whole issue go back to the Special Benefit Assessment Committee for reconsideration . Supervisor Valentino — I would agree . It is worth us looking at it again because we have to make sure we are complying with the law . We will take it back to that committee for review . Why don 't we get a list of all the cemeteries and look at them jointly to make sure we are being fair and equitable to everyone . It is a real problem ; they have so little money coming in . Mr. Moyer — We get $30 . 00 per sale to maintain that lot for eternity . If I don 't sell many lots in a year, it costs me more for that water assessment that I took in for the year. How many years does that go on before there is no money? Supervisor Valentino — I want to thank you all for coming . We always have at 6 : 00 p . m . Persons to be Heard, I think I ' m probably going to be sending out more of these letter because I ' d like to invite different groups and organizations within the Town to come and tell us about themselves and the services that they provide . I think it would be important for us to know those things . Agenda Item No. 8 — Consider Approval of Recreation Partnership Agreement Discussion of this item was postponed until the June meeting. Agenda Item No . 9 — Discussion of Tompkins County Communications Project Attorney Barney — We did have a very interesting meeting , I think 12 of the County Representatives were there and 8 or 9 representatives from the Towns and their counsel were there . We talked about what our legal position is . The County was very quick to talk about what their legal position was . The upshot after we went through the whole process is that one of us has to give in on our principal to allow this thing to go forward . Right at the very end of the meeting , Don Barber the Town Supervisor from Caroline and Tim Joseph our County Rep suggested maybe would could exchange some memos , sort of sidestep the issue and not have Tompkins County be the community that litigates this matter at some cost and still accomplish what we are going to have to accomplish which is basically to have the County come before the town/municipal body and go through the process . The County kind 11 Approved Approved - June 11 , 2001 - Approved Approved 12 of doing it with the reservation that they are not obligated to do it , that they' re doing it voluntarily and implicitly that if they' re not happy with the results ; that' s where the thing kind of breaks down a little bit , they can either walk away from it and go ahead and do what they want to do or they can go to court and get a determination at that point in time , they didn 't have to come before the towns . Subsequent to that meeting , the Town group met and we did draft a letter circulated to all the towns . The County presumably is preparing their own . Supervisor Valentino — The County is preparing theirs too and we ' re supposed to be exchanging memos about where they would be willing to compromise and where we would be willing to compromise . That' s where we are with that at this point . Attorney Barney — I was interested to hear that the County was budgeting $ 150 , 000 . 00 to defend this lawsuit . Supervisor Valentino — We' re not sure just where the County is seeking its legal advise at those kind of rates , it ' s just way over the top . The draft memo was circulated. At this point we' re waiting to hear back from the other municipalities and we ' re also waiting to hear back from the County because they are supposedly drafting their memo . Attorney Barney — The concern the County expressed was , why should the County tax payers , who are also your constituents pay to fund to fight on both sides of the issue and their solution to it was to allow the County to do what they wanted to do . Councilman Niederkorn — It certainly makes a difference in terms of taxpayer reaction if you ' re talking about $5 , 000 or $6 , 000 or $ 8 , 000 versus $ 150 , 000 . That' s a horse of a different color. It becomes a serious issue in my mind whether or not it' s worth it to go through that . Councilwoman Russell — Well , where are they coming up with the number? They may be inflating that number for exactly that purpose . Councilman Niederkorn — Perhaps . I wouldn 't ascribe any evil motives to them , but that might be right . Supervisor Valentino — The thing that sort of floored me was their talking about $ 150 , 000 , they have two full time attorneys on staff and another part time attorney on staff . That really seems exorbitant to be spending that kind of money when you have that kind of legal help right there on staff . Councilman Lesser — Are they assuming it' s going to be a jury trial ? Attorney Barney — This is not a trial case . This is a question of law . You have a trial when you have an issue of fact . There is no issue of fact here . The County wants to do one thing 12 Approved Approved - June 11 , 2001 - Approved Approved 13 and we want to do something else . It is really a question of arguing the law , which means that you basically draft papers and you submit them . Yes , I think I probably underquoted what I should have quoted , but I don 't see it as a $ 150 , 000 operation . Councilwoman Russell — The problem with proceeding with this strategy , and I received an e- mail from Mike Varvayanis out in Dryden , is that it doesn 't really settle the underlying issue . For them , they' re looking at a County project of the DOT facility going out there and it doesn 't solve the issue as to whether they need to come in for site plan review . Supervisor Valentino — We ' re looking at a project on South Hill that is part of the same project . Councilman Klein — but the County just doesn 't want to cede their authority . Regardless of the fact that the towns are the ones involved in planning , the County doesn 't really make land use laws . One County Representative called me after that meeting and she said that it was unfortunate that this was the project that towns chose to make the case because everyone ' s generally in favor of this project . Councilwoman Russell — Even though we all think that this is a worthy project , it is still a noxious use going into our municipality . That is why I see it as important to our people that we do whatever we can under our regulations to mitigate the impacts of these towers . Supervisor Valentino — I think the other issue is that we 've heard that there are some private organizations out there that are watching very closely and ready to go forward with article 78 proceedings . If we don 't go and get this resolved up front they could be delayed even longer because we mis-stepped and didn 't follow the procedures that we should have . The County should be looking down the road instead of pointing a finger just at us as holding up the project . There are a lot of things that could hold up this project down the road . In fact , we know there are groups out there just looking and waiting for something they can lock onto to file suit . Councilwoman Russell — We ' re talking about local groups? Supervisor Valentino — Yes . I think the County should be dotting their I ' s and crossing their T' s all the way down . Attorney Barney — Up until 1954 , School Boards thought they had the authority to segregate schools . Then , in 1964 the Supreme Court in Brown Vs The Board of Education reversed that . I think this 1988 Monroe County decision is , in some way, a watershed decision . Up until then there was kind of a supposition to how municipalities inter- related to each other. That's changed , changed fairly drastically if we understand what the judge was saying correctly . The only way we are really going to find that out is to go the court and give them a change to clarify that . 13 Approved Approved - June 11 , 2001 - Approved Approved 14 Councilwoman Russell — From looking at what' s happened with jurisdiction and where the test came from in the first place , that' s where we ' re drawing our conclusions that that' s the way it should work here in New York . It' s not working that way . Councilman Conley — I hate to take this back to what the real problem is , but the County wants to do something , and I don 't know what it is they want to do , and we ' re saying we don 't want them to do it . Councilwoman Russell — That is not what we ' re saying at all . Attorney Barney — We ' re saying to them , by all means go ahead and do it , but just do it in accordance with the processes we 've set up for these kinds of issues . Attorney Barney — All we ' re asking the County to do is to come in and go through our process . We' re not saying they' re going to be turned down . In fact , I don 't think it' s going to be turned down . Council Conley — As I understand it , the County just has a project that they want to do , and they just want everybody to stay out of their way , they' ll go ahead and do their project , afterwards we ' ll talk about it . I understand what we ' re doing . We ' re saying you ' ve got to follow things that we ' re doing . If we ' re going to be putting towers in we ' d like to know where they' re going to be , how they' re going to be accessed , and what effect it is going to have on neighborhoods , and that kind of thing . I just can 't imagine the County not wanting to do that . Councilwoman Russell — You should have been at the meeting . Attorney Barney — They' re willing to do it but without the authority of the Town . Councilman Klein — Non - binding and they don 't want to put us as an involved agency in the SEQR ; they' ll keep us as an interested agent . Attorney Barney — At the meeting , Barbara Mink said that she wrote that letter saying we ' ll do everything possible to comply . I asked her point blank " Does that mean you ' ll submit an application to come before the Board ? " . " No , we won 't . " " Will you include us as an involved agency for the SEQR review? " . " No , we won 't . " She ' s saying we ' ll do everything we can that' s possible , but her idea of the line of what is possible and what' s impossible is still far short of submitting to and going through the process . Supervisor Valentino — That' s where if fell apart . Her letter sounded really good until she got to the point that said , "to the extent possible" . When we questioned her as to the extent possible , we found out that extent was pretty short . Councilwoman Russell — They would be totally relying on whatever their consultants brought into them as their project . 14 Approved Approved - June 11 , 2001 - Approved Approved 15 Councilman Lesser — If the County accepts to a memo of this form , is that legally binding on the County . Suppose they initial this and went and proceeded to construct towers without formal approval , without meeting the conditions here , either formal approval from the town in which the tower was located or some sort of non -appealable decision by the courts . What happens then ? Attorney Barney — I think politically it would be binding . If they signed it and chose to disregard it entirely then there would be a severe political reaction . If we chose to bring a lawsuit based upon the fact they signed this memo and said they were going to go through the processes that we've outlined and then they did not , I think at that point we could go back to court . Supervisor Valentino — Is there anymore discussion on this at this point? I guess we ' ll just follow and see what happens . Agenda Item No. 10 — Consider Authorization for Award of Contract for Maple Avenue Reconstruction Supervisor Valentino — We don 't know anything more , really , than we knew the last time we met . I did get a letter from Marty Luster , Councilman Klein — Is this the April 20 letter? Supervisor Valentino — Yes . Basically it doesn 't help us much . Mary and I talked to one of Carl McCall ' s aids and I called his office again today and they don 't have any real answer for us either on what ' s going to happen with the money , when it will be released . Nothing for us to hang our hats on at this point . Councilman Klein — Has the low bidder indicated a willingness to extend the time limit , 45 days from April 5 ? Mr. Noteboom — They said they' d have to check on that . They' re willing to , but they' re not sure at what point they' re going to need to start adjusting some of the numbers . Supervisor Valentino — So we 've got another what , 15 days ? Although , they've said , "Oh , just go ahead and do this , don 't worry" , I ' m worried . Councilman Klein — How crucial is this project? Mr. Noteboom — We can hold off for another year. The road is still there ; it' s in no worse shape than it was before . The only thing I can see we' ll have to do is extend the easement that Cornell has extended us for a year. We asked for an easement to work off the right-of- way and I ' m sure they would grant that understanding the circumstances . 15 Approved Approved - June 11 , 2001 - Approved Approved 16 Councilman Klein — I think we should postpone it . If we have to re- bid , if it comes through and the low bidder pulls out , then we ' ll have to make a decision to re-bid it or put it off until 2002 . Attorney Barney — Would you consider having Fred or Dan ask the low bidder if they would extend through your next meeting ? Mr. Carvill — I took the time to look at the potential financial impact if the Town went ahead with this project without any solid commitment from the State . In the Highway Fund there would be a $300 , 000 reduction in fund balance . However, the thing to be remembered here is the philosophy of the Town has been never to raise a highway tax , that it is supported solely by outside resources , the primary one being sales tax . Meaning then in the preparation of the 2002 budget , $300 , 000 approximately will have to be depleted or re-shifted from the general town -wide fund to the highway fund to compensate for that downward movement in fund balance . Already Cathy and I are anticipating an $80 , 000 to $ 100 , 000 reduction in sales tax revenues for the year 2002 . It also would require an additional 200 and some thousand dollars to be taken out of the existing fund balance in the general fund in an effort and an attempt to keep the real property tax rate status quo . The net effect of all of this is that the tax rate would be increased if we went ahead in the general town -wide fund approximately . 90 to a $ 1 . 00 . So we would go from $ 1 . 26 to approximately $2 . 26 . So we are depleting our fund balance roughly about $700 , 000 by the re-shifting of revenue sources to support one fund and having to raise the tax rate to keep the fund balance where we have been wanting to maintain it structurally . Supervisor Valentino — What he just said is that we cannot afford to do it . Councilman Lesser — Last time , as I recall , there was some question about some past work by the particular low bidder. Has that matter been resolved in their favor? Mr. Noteboom — Yes . I spoke to Ward Hungerford and they had found some low asphalt contents but they had gone out and checked it with everyone else and they were trying to put their asphalt so thin that they literally scraped off portions of it . So if you just took test in those areas you had very low asphalt content . So it seems like it has been resolved . Were there problems? Yes there were some problems . It' s not necessarily the contractor' s fault . Supervisor Valentino- If , by some miracle , before our next town board meeting we get the letter from the State saying this is funded , they' re set to go , could we have a conditional approval from the Town Board so that if we get that in between meetings I could sign that and we could move forward . Councilman Klein —We should maybe also require in that resolution requesting the highway superintendent to contact the low bidder looking for an extension . John Barney rewriting resolution. Board moves on to # 11 . 16 Approved Approved - June 11 , 2001 - Approved Approved 17 Agenda No. 11 — Consider Authorization for Award of Contract for the Hanshaw Road Sanitary Sewer Rehabilitation — (Attachment #4) Mr. Walker — We received the bids May 3 . There' s a spreadsheet on the second page . The low bidder, apparently wants to do some work in Tompkins County . We had a low bid of $ 198 , 705 which was about $80 , 000 lower than our estimate . It doesn 't concern me too much because the next low bidder was at $229 , 000 , which is about 15% above . We checked out the references for Pipelining Products , which had the low bid . They've done a lot of work in the Boston area , downstate area , and the East Coast , but nothing in upstate New York . I think they want to get their feet in the door up here so they sharpened their pencils up and gave us a good bid . The bulk of the work is in the pipelining of course and their unit price is $34 . 00 . The Insituform which is four companies over had a price of $36 . 00 . Unless someone has questions , I ' m recommending that we award the contract to Pipelining Products . Councilwoman Russell — Why is the Pipelining Products amount that they' ve allocated to rehabilitating the manholes so much less than Insituform ? Mr. Walker — Well , these people did spend a fair amount of time up here and asked a few questions Councilwoman Russell — Which ones ? Mr. Walker — Pipelining products . They made the comments that those manholes are not in that bad a condition . We agree , they' re not in real bad shape . Basically , some pressure grouting will take care of the work and there' s not a lot of extra work to be done on it . One other thing , clearing and grubbing is fairly high on Pipelining Products . That' s kind of an up front item , so they' re looking at getting paid . They unbalanced their bid a little bit . So I think that some of the money for maintenance on the manhole is in that other line item . Because that is a lump sum , they' re going to get that total amount once they get the work done . It doesn 't concern me too much because this is a fairly short-term project . They' re going to go through the clearing and grubbing , get that pipe line and get out of there probably with one pay requisition on the whole job . Councilman Lesser — On the resolution , we ' re called upon to approve $220 , OOOa total amount up to $300 , 000 . What do those other monies cover? Mr. Walker — The one thing we didn 't put into the contractors contract was restoration because of the concerns of the residents and the special treatment they are going to be getting from our staff , and tree planing and things like that . We anticipate that we ' ll be putting between $ 15 , 000 and $25 , 000 into restoration to keep the residents happy . The $20 , 000 extra is , I like to put a 10% contingency onto any contract because there can be some overruns once they get into the job . Basically , we had $300 , 000 budgeted so to keep it simple I suggested we just put that right into the capital fund so we don 't run out money for the project . 17 Approved Approved - June 11 , 2001 - Approved Approved 18 Councilman Klein — Dan , at one of the meetings we had up at the Northeast School , Wayne had talked about two possible products for lining . Mr. Walker — Basically we had the certain cure in place , ccip , not pvc . This is a polyester resin product . Councilman Klein — How are we doing with the easements? Mr. Walker — We've mailed them all out . We've had one family come and sign . I ' m waiting on the Beyenbachs to respond . Attorney Barney — I ' m supposed to get them a draft of that agreement we talked about . Mr. Walker — We have an agreement to help them move their tree house . Councilman Klein — My concern is if we award the contract and the guy shows up and we don 't have all our easements . Mr. Walker — We have easements . We ' ll follow up with the people . They've had easements in their hand for about a week and a half. Mr. Hutchin 's e- mailed me and we should have that one signed by the end of the week . We are going to operate under the existing easements , which we have a right to do . We' re just doing this to clarify things for people . Resolution No. 52 — Authorization for Award of Contract for the Hanshaw Road Sanitary Sewer Rehabilitation WHEREAS, The Town of Ithaca on May 3, 2001 received bids for construction of the Hanshaw Road Sanitary Sewer Rehabilitation, and; WHEREAS, The Town Engineer has reviewed the bids and qualifications of the bidders and has recommended that the low bid of $ 198, 705, 00 for the total project made by Pipelining Products, Inc. , 322 Underhill Ave. , Yorktown Heights, NY, 10598, is a qualified bid, and; WHEREAS, The Town Engineer seeks the approval of the Town Board to transfer budgeted moneys between the following appropriations to clearly identify funding to be expended for the establishment of and the construction of the Hanshaw Road Sanitary Sewer Rehabilitation Project, From: G8120. 487 To: The Capital Project Fund — Hanshaw Road Sanitary Sewer Rehabilitation, and; WHEREAS, The total project cost, including restoration and tree planting by Town of Ithaca forces, and legal and administrative fees, has been estimated at $300, 000. 00, The Town has budgeted local resources from operating funds of $300, 000, and; 18 Approved Approved - June 11 , 2001 - Approved Approved 19 WHEREAS, The Chief Fiscal Officer and the Town Budget Officer seek the Approval of the Town Board to record all necessary and proper Budgetary accounts to establish and transfer the sum of $300, 000 from the Sewer Fund to the Capital Project Fund — Hanshaw Road Sanitary Sewer Rehabilitation, now THEREFORE, BE IT RESOLVED, That the Town Board of the Town of Ithaca hereby authorizes the award of the contract for the Hanshaw Road Sanitary Sewer Rehabilitation, to Pipelining Products, Inc. , 322 Underhill Ave. , Yorktown Heights, NY, subject to final approval of the contract documents by the Town Engineer and the Town Attorney, and be it further RESOLVED, That the Town Board of the Town of Ithaca hereby authorizes the expenditure of an amount not to exceed $220, 000. 00 for contract costs incurred, and be it further RESOLVED, That the Town Board approves, authorizes and directs these budgetary modifications and the transfer of moneys to establish the Hanshaw Road Sanitary Sewer Rehabilitation Capital Project, in the total amount of $300, 000. MOVED: Councilman Lesser, SECONDED: Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Motion carried unanimously. Agenda Item No. 10 — Consideration Authorization to Award Contract for Maple Avenue Reconstruction Board ready to vote on resolution . Resolution N. 53 — Authorization to Award Contract for Maple Avenue Reconstruction WHEREAS, the Town of Ithaca on April 5, 2001 received bids for the Maple Avenue Reconstruction, and; WHEREAS, the Town Engineer and Highway Superintendent have reviewed the bids and qualifications of the bidders and have recommended that the low bid of $282, 029. 50 for the total project made by Suite-Kote is a qualified bid, now; THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby, conditionally authorizes the award of the contract for the Maple Avenue Reconstruction, to Suite-Kote, 19 Approved Approved - June 11 , 2001 - Approved Approved 20 subject to final approval of the contract documents by the Town Engineer and the Town Attorney, and the further terms of this resolution, and be it further RESOLVED, that the Town Supervisor is authorized to execute an agreement with said low bidder and to accept such bid on behalf of the Town, but only if the Town has received assurance satisfactory to the Town Supervisor that the Town will receive grant proceeds of $207, 000 from the State of New York, and otherwise this resolution shall be null and void, and be it further RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the expenditure of an amount not to exceed $285, 000 for contract costs incurred. MOVED: Councilman Conley; , SECONDED: Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Motion carried unanimously. Agenda Item No 12 — Consider Approval of Plans , Specifications , and Authorization to Bid West Hill Water Line Project This item was postponed for consideration following a public hearing. Reapportionment Supervisor Valentino — Mary and I were talking about the possibility of having another meeting because it seems like there are two important issues we might have to discuss in more detail . One is this reapportionment . It has the Town pretty well chopped up . We should really look at the maps and spend some time going over together. The County will make the final decision and it seems like a lot of what we are hearing is the City lobbying very strongly to try to maintain 5 representatives , they' ve lost that population . In a lot of the scenarios they have out there , where we have 3 representatives , the scenarios that I 've seen , we could end up with a part of a representative from the City , and from Danby , and Ulysses is another. We could end up with as many as 7 where we 've been chopped up . One of them is Maple Avenue South Hill and Danb . Renwick Heights , Ma , Hill . One is over in e Y West p coming up g There ' s been a lot of shuffling going on in order to try to accommodate the City . One of the things that I brought up at the meeting was that if we ended up with 4 more partial representatives , we would have to set up 4 more voting machines and have a total list of everybody that is in that area that is covered by that partial person . You ' d have to have election inspectors and whatever else goes with that . We' d be putting ourselves at risk putting out 4 more voting machines . Mr. Noteboom — We only have 3 extra . Supervisor Valentino — We usually have 2 as spares . We don 't have 4 more voting machines and I think a lot of the other municipalities don 't have any . Remember all these machines are old and we 've been cobbling them together to keep them up and running . I got into a big 20 Approved Approved - June 11 , 2001 - Approved Approved 21 debate with Peter Penniman and Tim Joseph about this because they said , " No , no , no . You can just change your district s . I told them no matter how we change the districts we still have to have a machine for those 4 other places that are represented by those people . There ' s no way around it . Mr. Kanter — At the reapportionment meeting on Saturday they talked about some of these issues and the actual Board of Elections , the Commissioners , brought up that very subject , the actual consequences to voting . Tim Joseph got up and said that for the first time he realizes that there could be some consequences like you are talking about . I think he understands that as of Saturday morning . Supervisor Valentino — Tom Hatfield from out in Dryden called me today and he said quite a few of the reps are starting to get really concerned . The other thing , we've already set out voting places . You couldn 't even put a machine in some of these places . You can 't change , by law , any of the people that are already elected or change their terms . But people that are up from the City or the County reps , the only ones affected by this , why don 't they all go on a two-year term , be elected for two years . That would give us a . timeframe to really study this carefully and make careful judgement instead of rushing to get all of this done by June and then we end up in November and we don 't have voting machines . It' s a terrible mess . That' s what we might need this extra meeting for. I ' d like to schedule that meeting and we could discuss the West Hill project . We could have Iv our meeting at 3 : 00 p . m . on Monday , May 21 , 2001 . Agenda Item No 13 — Consider Approval of Plans , Specifications , and Authorization to Bid West Hill Hater Line Project Resolution No 54 a — Order for Public Hearing in the Matter of the West Hill Water Improvement Project IN THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT TO BE KNOWN AS THE TOWN OF ITHACA 2001 WEST HILL WATER IMPROVEMENT PROJECT IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW. At a Regular Meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at 215 North Tioga Street, in Ithaca, New York, on the 7th day of May, 2001 , at 5:30 o 'clock P. M. Prevailing Time. PRESENT. Supervisor Catherine Valentino Councilperson David Klein Councilperson Mary Russell Councilperson Carolyn Grigorov Councilperson Edward Conley Councilperson William Lesser 21 Approved Approved - June 11 , 2001 - Approved Approved 22 Councilperson Thomas Niederkorn ABSENT: None WHEREAS, a plan, report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the creation and construction, pursuant to Article 12- C of the Town Law of water system improvements to be known and identified as the Town of Ithaca 2001 West Hill Water System Improvement, and hereinafter also referred to as "improvement ", to provide such water improvement including extensions, to the present Town water improvement, such water system improvement to be constructed and owned by the Town of Ithaca, and WHEREAS, said plan, report and map have been prepared by Daniel Walker, P. E. , the Town Engineer, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection, and WHEREAS, the area of said Town determined to be benefitted by said Town of Ithaca 2001 West Hill Water System Improvement consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights, and WHEREAS, the proposed Town of Ithaca 2001 West Hill Water System Improvement consists of the water improvements set forth below, and in the areas of the Town as set forth below, and as more particularly shown and described in said map, plan and report presently on file in the Office of the Town Clerk: Construction and installation of new pump station and water mains to reinforce the existing water service area and replace the existing Cliff Street pump station as the primary source of water for the Trumansburg Road Tank Grid. The improvement includes construction of a new pumping facility adjacent to the City of Ithaca 's Oakwood Lane Water Tank with two pumps and controls and approximately 2, 100 lineal feet of 10 " ductile iron main running from the new pumping station to the existing 12 " main running south from the Trumansburg Road Water Storage Tank, together with related controls and other structures. WHEREAS, the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvement is $375, 000. 00. The proposed method of financing to be employed by said Town of Ithaca consists of expenditure of current revenues and surplus funds from the Town of Ithaca Water System Benefitted Area. WHEREAS, it is now desired to call a public hearing for the purpose of considering said plan, report and map and the providing of said Town of Ithaca 2001 West Hill Water System Improvement, and to hear all persons interested in the subject thereof, all in accordance with the provisions of Section 209-q of the Town Law; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: 22 Approved Approved - June 11 , 2001 - Approved Approved 23 Section 1 . A public hearing will be held at 215 North Tioga Street, in said Town, on the 19th_ day of April, 2001 , at 3: 15 o 'clock P. M. , to consider the aforesaid plan, report and map and the question of providing of said Town of Ithaca 2001 West Hill Water System Improvement and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk of the Town of Ithaca, Tompkins County, New York, is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal, and also to post a copy thereof on the Town signboard maintained by the Clerk, not less than ten nor more than twenty days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This order shall take effect immediately. The question of the adoption of the foregoing order was upon motion of Councilman Lesser, seconded by Councilman Klein, duly put to a vote on a roll call, which resulted as follows: Supervisor VaLentino Aye Councilperson Russell Aye Councilperson Klein Aye Councilperson Conley Aye Councilperson Grigorov Aye Councilperson Lesser Aye Councilperson Neiderkorn Aye The order was thereupon declared duly adopted. Resolution No. 54 b — Approval of Plans and Specifications and Authorize Bidding for West Hill Pump Station and Watermain WHEREAS, The Town Board is considering construction of a Pump Station adjacent to the City Water Tank on Oakwood Lane and a 10" watermain between the pump station and the existing 12" Watermain that runs between Bundy Road and Mecklenburg is an appropriate water system improvement, and, WHEREAS, The Town Engineer has prepared plans specifications for the water main, and; WHEREAS, The estimated cost of the improvement is $375, 000 and $300, 000 was budgeted under line F8340. 482 Town water fund has sufficient reserves to create a capital project fund of $400, 000, and, 23 Approved Approved - June 11 , 2001 - Approved Approved 24 WHEREAS, In order to expedite the possible construction during the 2001 construction season, the Board desires to authorize the solicitation of bids with the understanding no bid will be accepted for award until the Town Board formally approves the project after public heard and the time for requesting a permissive referendum has passed, now, be it RESOLVED, the Town Board hereby approves for purposes of bidding the plans and specifications and authorizes the advertisement for bid and receipt of bids for the West Hill Pump Station and Watermain, in the Town Of Ithaca with funding to be provided from account F8340. MOVED: Councilman Lesser, SECONDED: Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederdorn, aye. The motion was carried unanimously. Agenda Item No. 14 — Consider Water Main Extension on Sapsucker Woods Road Mr. Walker — The project to rebuild the bird sanctuary/research lab at Sapsucker Woods has a need for public water, apparently they' re on a well system up there . They' re proposing to construct a water main from the end of our water main on Sapsucker Woods Road . They' re proposing to construct a 12" water main in the highway right-of-way out to the laboratory . Actually , the laboratory itself is going to be in the Village of Lansing , the parking lot is going to be in the Town of Dryden , the property that it sits on is still in the Town of Ithaca . I talked to the Village of Lansing people and they don 't have a problem with the lab being a customer of the Town of Ithaca for water. It makes things a lot cleaner. We accept ownership of the new 12" water main . They' ll have several fire hydrants on that , which if in public ownership will make it much easier to control cross connections and the like . They are proposing to construct the 2 , 400 linear feet to our specifications . They've prepared the plans . I reviewed the preliminary plans and they do meet our specifications . Cornell , the Lab of Ornithology project , will pay all costs involved in the project and then deed the water line over to the Town upon completion and testing of the water main . This will probably require a public hearing . Councilwoman Russell — This is an out of district user. Mr. Walker — The parcel is partially in the Town . The big part of the Sapsucker Woods property is in the Town . The building isn 't physically in the Town . The other way to deal with this is we have agreements with the adjoining municipalities that we can take ownership of the water main up to the Village line and then the Village would take ownership of it beyond that . If you ' d be more comfortable with that , then they' d be a customer of the Village . Councilwoman Russell — I just want it to be explored from a legal standpoint as to what we need to do procedurally . Attorney Barney — The question I have is the appropriate timing for us to be involved . At the moment Cornell is building it , funding it , everything else . 24 Approved Approved - June 11 , 2001 - Approved Approved 25 Mr. Walker — They' re building it and funding it . We' re not putting a meter on it in the Town of Ithaca . We could make it a glorified service line . Attorney Barney — At some point they' re going to want to convey it to us? Is that going to cost us anything? Mr. Walker — No . Mr. Carvill — What is the purpose of the resolution ? Mr. Walker — Acceptance of a new public line . We do this with all new subdivisions and projects when a developer is building a water line . The Town Board needs to decide if it is an appropriate place for a water line . Mr. Kanter — This wouldn 't require a SEQR either? Mr. Walker — The project has gotten a SEQR already . They did an environmental impact statement of sorts . Mr. Kanter — I think it was an expanded long form . Mr. Walker — I believe the water main was involved in the SEAR review, which wasn 't done by the Town but it was done by the Village of Lansing and maybe by the Town of Dryden . Attorney Barney — I think you need a SEAR resolution . Mr. Walker — The Health Department would have required a SEAR before they approved it. Supervisor Valentino — Can we do this on May 21 , 2001 ? Councilwoman Russell — Don 't we need to by resolution approve any extension of the water? Mr. Walker — I would think so . Councilman Lesser — What's the position of our residents who will now be adjacent to this water line? Will they have access to it? Mr. Walker — Actually , Cornell owns all the land in the Town that this water line will be adjacent to . Councilman Klein — So we pick up benefit assessments every 125 feet? Mr. Walker — Actually it will be a benefit assessment based on consumption because that' s how our large users are assessed . The length in the Town is about 1800 feet so there would be about 9 units on that . 25 Approved Approved - June 11 , 2001 - Approved Approved 26 Consideration of this item was postponed until the May 21 , 2001 meeting. Agenda Item No. 15 — Consider Approval of MRB Group, P. C . Highway Facility Feasibility Study Supervisor Valentino — When we looked at the minutes back when this was done in 1998 , we had really good discussion about it , everyone was positive about it , but we failed to pass the resolution accepting the feasibility study. Resolution No. 55 — Approval of MRB Group, P. C. Highway Facility Feasibility Study WHEREAS, the MRB Group presented an Highway Feasibility Study in 1998, and, Whereas, the Town Board of the Town of Ithaca did not approve the Feasibility Study at that time; and WHEREAS, The Town Board of the Town of Ithaca needs to approve the 1998 Highway Feasibility Study before we can issue the Request for Proposal for the Highway Facility design, and now therefore be it; RESOLVED, that the Town Board of the Town of Ithaca hereby approves the 1998 Highway Feasibility Study presented by the MRB Group. MOVED: Councilman Niederkorn; SECONDED: Councilman Conely. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Niederdorn, aye. Councilwoman Russell and Councilman Conley were not present for the vote. The motion was carried. Councilman Lesser — It seems to me that compared to the original and the modified the size of the facility grew substantially, plus the estimated cost grew even for the initially anticipated size. First question , why did the size of the facility grow so substantially? Mr. Noteboom — The only part of the facility that has increased is the office part. Councilman Klein — Wasn 't there something actually left off, in terms of square footage calculations? Supervisor Valentino — We' re not building the storage shed anymore . Councilman Klein — Bill is right , we added office space . We squared off the office space . Fred , they didn 't put a number on the renovation one ? Mr. Noteboom — They left $ 14 . 00 a square foot off the renovation work. That was part of the increase . Councilman Lesser — Wasn 't there something that said initial and modified ? 26 Approved Approved - June 11 , 2001 - Approved Approved 27 Mr. Noteboom — The full project included the salt storage facility and the covered outdoor storage . We have subsequently built the cold storage and we have taken care of the salt storage facility . Councilman Lesser — This one excludes those? It just looked to me as if the revised is substantially bigger than the original proposed one and I didn 't know what the basis was for that . Mr. Noteboom — I see what you ' re saying . I don 't know either. There' s a little discrepancy there . Supervisor Valentino — We can 't use this for the next item , with the request for proposals unless we' re certain of what we 've got . Are there questions about the square footage ? Councilman Lesser — It's just that there' s discrepancy. I guess the current one is quite a bit bigger. Maybe it' s the repair and remodeling of the existing . That's what it is . That' s why the cost would jump so substantially . Mr. Noteboom — Yes , and they added square footage for that . Agenda Item No. 16 — Consider Authorization to Issue Request for Proposals for Highway Facility — (Attachment #5) Supervisor Valentino — This is the one we really need to pay attention to . Councilman Klein — This is the one that was before the Board last month , but we had to go back and clean it up a little bit . It looks like its been pretty much reformatted and cleaned up . I do think , on page 3 , we ought to change this submission date from May 16 to June 15 . Councilman Niederkorn — Will MRB most likely submit a proposal ? Mr. Noteboom — Most likely. Councilman Niederkorn — Is it reasonable to assume that they have a leg up on this thing since they did the feasibility study? Mr. Noteboom — No . Councilman Klein — The two gentlemen that were mostly involved with that are no longer with MRB . Councilman Lesser — The estimated cost on this proposal we' re looking at is lower than the probable cost estimates . I wonder why that's the case ? Supervisor Valentino — Projected costs? Do you do that for a bid ? Mr. Noteboom — No . 27 Approved Approved - June 11 , 2001 - Approved Approved 28 Mr. Walker — This is the projected cost of construction . I ' d almost not want to point out details like this . Councilman Klein — I suppose we can let everybody decide on their own what the budget might be . We do provide them with the square footages . Mr. Noteboom — This preliminary cost sheet , we actually put that together because we found some mistakes in what MRB had submitted us . We went through and redid the sheet . Supervisor Valentino — Do you think we should take this page out? Councilman Klein — I think maybe just preliminary square footage . Take the dollars off. Resolution No. 56 — Authorization to Issue Requests for Proposal for a Highway Facility Design WHEREAS, the Highway Department, along with the Public Works Committee, has prepared a Request for Proposal (RFP) to complete a design for the expansion and renovations of the highway facility; now, therefore be it, RESOLVED, on the recommendation of the Public Works Committee and the Highway Superintendent, the Request for Proposal for the Highway facility design be approved, and be it further, RESOLVED, that the Town Clerk is hereby authorized and directed to advertise and receive RFPs for the Highway Facility Design. MOVED: Supervisor Valentino; SECONDED: Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye; Councilman Niederdorn, aye. Councilwoman Russell and Councilman Conley were not present for the vote. The motion was carried. Agenda Item No . 17 — Consider Approval of Amendment No. 3 to Ithaca Area WWTP-SJS Owners & Stearns Y Wheeler, LLC — (Attachment #6) Supervisor Valentino — It' s no longer an amendment , it' s now an agreement . We had a meeting of the 3 owners and 3 potential owners of the wastewater treatment plant . There 's this amendment No . 3 that increases the cost of some of the SEQR costs . At that meeting I said I was really confused over the way we 've had these amendments and the way the costs were calculated , and I wanted somebody to explain it to me . I guess what happened was that nobody could explain it to us so they had to go back and do some work. What we did decide at that meeting is because the original amendment had only the 3 original owners signing it and there are really 6 of us that are paying these costs so we talked with our attorney Susan Brock and said wouldn 't it make more sense to have a new agreement that included the 6 instead of the 3 . Have the costs included in that and have a breakdown of those costs . So Stearns & Wheler 28 Approved Approved - June 11 , 2001 - Approved Approved 29 faxed the new agreement that has changed it to an agreement instead of an amendment . One of the interesting things that came out of this we only have to ask for authorization for $28 , 550 . Our share will probably come out of our SJS capital project that we 've already set aside . What I ' m looking for from the Board tonight is approval to sign the agreement , and to be able to authorize the expenditure of $28 , 550 . Resolution No. 57 — Approval of Agreement with Ithaca Area WWTP-SJS Owners and Stearns & Wheler, LLC RESOLVED, that the Town Board of the Town of Ithaca authorizes the expenditure of an additional $28, 550 as the Town 's share for the EIS work by Stearns & Wheler, LLC related to the Ithaca Area Waste Water Treatment Plant improvements, and it is further RESOLVED, that the Town Supervisor be hereby authorized to sign an agreement for the expenditure of such funds with Stearns & Wheler, LLC and five other municipalities. MOVED: Councilwoman Grigorov, SECONDED: Supervisor Valentino Councilman Lesser — Are you convinced this is pretty good value for the money? Supervisor Valentino — I think it has cost us more than it should have , quite frankly because of mainly one person on the Common Council ' s obsession with making this huge Councilman Lesser — It seems like a pretty broad scope . Supervisor Valentino — It is really good information to have . It's good with looking at growth patterns . I ' m not saying that it's not good information . Mr. Walker — I think the cost for the work they are doing is probably fair. The level of work required for this project is out there . Councilman Lesser — That confirms what I would have guessed . A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Supervisor Valentino — The good news on the sewer project is that it is starting to move forward at a fairly good pace now. Cayuga Heights is really coming around to being a full partner. We've agreed on the governance . The changes on how people will buy in to the plant, I think we've got tentative agreement . We decided to meet every two weeks now. There are a lot of things to keep on track . I think we ' re in general agreement about where we ' re going to go . We' re hopeful we' ll get most of it completed before the end of this year. 29 Approved Approved - June 11 , 2001 - Approved Approved 30 Agenda Item 18 — Consider Approval of Creation of Maintenance Worker Position & Job Description — (Attachment #7) Supervisor Valentino — When we started thinking in terms of this building and the new mechanicals that are in it , the heat and air conditioning , especially David had raised the point that we might need somebody with skills to maintain and take care of those systems . Plus other tasks and jobs around and working out at the highway department . What's happened is that if there is any kind of a bottleneck in the workflow it is in Engineering . It is not really Dan ' s fault because we've been calling him to change light bulbs , look at the mechanicals , why don 't we have heat , why do we have too much heat . He ' s been doing a lot of what a maintenance position worker should do and hasn 't had time to keep himself focused on what we pay him for. I think we 've come to the point in time where we have to look at hiring a maintenance worker that can do these things for us . Mr. Noteboom — The new highway facility will probably bring some of the more sophisticated things along with it as well . The sewer pump stations , we currently have the City inspecting a lot of those and we ' d like to take care of those ourselves . There is cost associated with the City inspecting those . We could use some of that money to pay for this position . Supervisor Valentino — I think there is plenty of work for this person to do . Resolution No. 58 — Consider Approval of Creation of Maintenance Worker Position and Job Description WHEREAS, the Town of Ithaca established compliance under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of Civil Service Laws, Rules and Regulations; and WHEREAS, by regulation of Civil Service Law the Town must create a position and approve the job description before making an appointment, now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby establish the following position in accordance with the applicable New York Sate and Tompkins County Civil Service rules: 1 . The following position is established and is a position in the non-competitive class pursuant to Section 42 of the Civil Service Law: (a) One Maintenance Worker And be it further RESOLVED, the Town Board does hereby approve the attached job description for the said position, with the said position being in the Job Classification "L ';. and be it further 30 Approved Approved - June 11 , 2001 - Approved Approved 31 RESOLVED, the Human Resources Specialist is requested and directed to coordinate any necessary filing with Tompkins County Personnel Department to obtain certification of the position. MOVED: Councilman Niederkorn , SECONDED: Supervisor Valentino. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Agenda Item No. 19 — Consider Approval of Senior Engineering Technician Position & Job Description — (Attachment #8) Mr. Walker — If you look at the organizational chart , as we develop the 3 main working supervisors teams one of the shortcomings that we 've had is making sure that they understand the work , including the proper technical assistance to lay that out . Plus , as we get into 2 or 3 capital projects that are running at the same time that we have to administer, we put student interns out or entry level people doing inspection which is a good pair of eyes and ears to watch things for us , but we need supervision over those people , someone with a good base of construction experience and surveying experience to provide the technical assistance . Again , or we end up pulling people off tasks that they should be doing to do other tasks that are important to do . We ' re creating a Senior Engineering Technician Position , which will basically be an interpreter of plans and specifications and guide to all the working supervisors . It will be on the same administrative level as a working supervisor. Administratively supervised by the Highway Superintendent , but working with the 3 Departmental Managers , the Parks Maintenance Manager, the Deputy Highway Superintendent , and the Water and Sewer Maintenance Manager whose responsibilities are primarily to coordinate work , develop the project lists and then turn the work over after assistance from the Engineering Department in developing plans and specification to the working supervisors who actually go out and perform the jobs . Where we need a little extra assistance here is having the technician to provide the basic layout , provide survey services to the Engineering Department , and just be able to answer the questions in a timely fashion . Mr. Noteboom — There ' s been a little hole over the years in our system . As we 've grown that hole has widened . We have some Engineers who do drawings and everything else , we have people who do the work , the in between ground has always been lacking to a degree . We tried to close that gap with one Engineering Tech and it hasn 't worked well . We ended up doing a lot of sewer inspections , mark outs , everything else . We are hoping this Senior Engineering Tech will work in somewhat of a training role , will be doing most of the surveying so Dan ' s people don 't have to . It would close this gap up for a little more quality working being done out in the field . Resolution No. 59 — Approval of Creation of Maintenance Worker Position & Job Description It 31 Approved Approved - June 11 , 2001 - Approved Approved 32 WHEREAS, the Town of Ithaca established compliance under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of Civil Service Laws, Rules and Regulations; and WHEREAS, by regulation of Civil Service Law the Town must create a position and approve the job description before making an appointment, now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby establish the following position in accordance with the applicable New York Sate and Tompkins County Civil Service rules: 2. The following position is established and is a position in the competitive class pursuant to Section 44 of the Civil Service Law: (b) One Senior Engineering Technician And be it further RESOLVED, the Town Board does hereby approve the attached job description for the said position, with the said position being in the Job Classification "N'; and be it further RESOLVED, the Human Resources Specialist is requested and directed to coordinate any necessary filing with Tompkins County Personnel Department to obtain certification of the position. MOVED: Supervisor Valentino, SECONDED: Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Agenda Item No. 20 — Approval of Transitional Duty Program — (Attachment #9) Ms . Drake — This was in front of the Board last month . It is a program that allows us to work closely with employees who are out on either work related or non -work related disabilities and to get them back into the work force quicker than if they waited for full duty . This brings them back on a light duty program . Our Workman ' s Comp company highly recommends these types of programs . This is something that we ' ve been pretty much doing , but we ' ve never had a formalized written plan . Councilman Niederkorn — Would this reduce the cost to the Town ? Have you made any estimate of what that might be ? Ms . Drake — I have made no rough estimate . It would really be based on what the injury is . The main part of this is to bring somebody back when they' re close to coming back full duty . They are only expected to be on a transitional duty for up to about 12 weeks . It' s a very 32 Approved Approved - June 11 , 2001 - Approved Approved 33 limited time . Every 3 to 4 weeks they have to go back to the doctor' s for a visit hoping to get them to be able to do more duties every time they come back . Mr. Noteboom — It' s hard to get a number on that because it will lower our experience rating and whatever percentage it lowers our experience rating will lower the cost . Ms . Drake — The Workman ' s Comp cost . Attorney Barney — I have one minor change in the next to last paragraph . It talks about "the Town must understand these limitations . " I think that is directed so that we don 't ask too much of an employee , but I think it ought to say the "Town and the employee" . It ' s unclear to me who the discipline is directed at . Is it allowing somebody to work more than they should or is directed at the employee who is over working ? Ms . Drake — The employee who is overworking . The doctor set the limiting restriction . Say they can only lift 20 pounds . If Fred says , "alright , you ' re not supposed to lift more than 20 pounds" and the employee takes the initiative goes out a 50 pound barrel . Attorney Barney Then it is all the more reason to say that the employee has to understand the requirement . Resolution No. 60 = Approval of Transitional DutV Program WHEREAS, the Town 's workers ' compensation company (PERMA) has recommended that the Town develop a Transitional Duty Program which would help return injured employees back to work prior to being released for "full duty'; and WHEREAS, the Safety Committee has drafted such program (attached) that would allow an injured employee to return to work under restricted or light duty for a period not to exceed 12 weeks, which would aid the employee in transitioning back to full duty work; and WHEREAS, such program would allow an injured employee to return to full pay by the employer while increasing their work capabilities, and the program would reduce the workers ' compensation cost of the employer; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the attached Transitional Duty Program recommended by the Safety Committee. MOVED: Councilwoman Grigorov, SECONDED: Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried Unanimously. Agenda Item No . 61 — Consider Approval of Health Insurance Contribution by Part Time Employees 33 Approved Approved - June 11 , 2001 - Approved Approved 34 Supervisor Valentino — This is something that has come up through the Personnel Committee . Employees who work 18 hours or less will have insurance available to them , but they have to pay 100% . It is still a lot cheaper than if they had to get it on their own . Then we move up to the 50% , 80% , and 100% . Resolution No. 61 " Approval of Insurance Contributions WHEREAS, the Personnel Committee has been reviewing the Town 's current policies and procedures; and WHEREAS, the Committee recommends changing the insurance contribution policy by adding set percentages based on hours worked per week as follows: A) HEALTH INSURANCE Health insurance coverage is offered to all full time, part time, and long-term temporary employees (those who work for 6 months or more). Employees shall pay the monthly premium based on the following basis for either family or individual coverage. Employee Works: Employee Pays: Town Pays: Less than 18 3/ hours 100% of premium 0 % of premium 18 4 hours but less than 25 hours 50% of premium 50% of premium 25 hours but less than 35 hours 20% of premium 80% of premium 35 hours or more 0% of premium 100% of premium Elected officials are eligible at the 50% contribution level, the Town Supervisor is eligible at the 0% contribution level and the Deputy Town Supervisor at the 20% contribution level. B) DENTAL INSURANCE: Dental insurance is offered to all employees, including elected officials, but not including short term temporary employees. All those opting for dental insurance shall pay 100 % of the family or individual premiums. Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the above recommendation by the Personnel Committee for employee contributions for health and dental insurance. MOVED: Supervisor Valentino, SECONDED: Councilman Lesser. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkom, aye. Carried Unanimously. Agenda Item No. 62 — Consent Agenda Items Resolution No. 62 = Consent Agenda Items 34 Approved Approved - June 11 , 2001 - Approved Approved 35 BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items Numbers 22(a) through 22(i) as presented. MOVED: Councilman Lesser, SECONDED: Councilman Klein. VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Motion carried unanimously. Resolution No. 62 a - Town Board Minutes WHEREAS, the Town Clerk has presented the minutes held on April 9, 2001 , to the governing Town Board for their review and approval of filing; NOW, THEREFORE, BE IT RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meeting held on April 9, 2001 as presented at the May 7, 2001 board meeting. MOVED: Councilman Lesser , SECONDED: Councilman Klein . VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Resolution No. 62 b = Town of Ithaca Warrants WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NO. 3416 through 3513 General Fund A 68, 849. 66 General Fund B 14, 316. 42 Highway Fund DB 41 , 697. 59 Dev/Rev 96. 15 ` Water 198, 411 . 93 Sewer 31314 . 06 lacovelli Park 10, 989. 00 Risk Retention 104 . 93 Fire Protection 669. 73 Lighting Districts 941 . 08 TOTAL 339, 390. 55 35 Approved Approved - June 11 , 2001 - Approved Approved 36 MOVED: Councilman Lesser , SECONDED: Councilman Klein . VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Resolution No. 62 c — Bolton Point Warrants WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Nos. 188-257 totaling $ 145, 963. 77 MOVED: Councilman Lesser , SECONDED: Councilman Klein . VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Resolution No. 62 d - Provisional Appointment of Civil Engineer WHEREAS, there has been a vacancy in the full time position of Civil Engineer in the Engineering Department, since March 9, 2001 ; and WHEREAS, Kathryn Prybylski has been a Cornell University work study student with the Town since June 1999; and WHEREAS, the Director of Engineering and Human Resources Specialist have determined that Ms. Prybylski possess the necessary knowledge and skills to satisfactorily perform the duties of the said position; and WHEREAS, the said position will be appointed provisionally, therefore, the appointee will need to be one of the top three reachable candidates from the next civil service exam for the said position; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the provisional appointment of Kathryn Prybylski as Civil Engineer in the Engineering Department, effective June 111 2001 ; and be it further 36 Approved Approved - June 11 , 2001 - Approved Approved 37 RESOLVED, this is a full time position at 40 hours per week, at the hourly wage of $ 17. 00, which is an estimated annual salary of $35, 360, from account number A1440, 100, in Job Classification "N', with full time benefits; and be it further RESOLVED, the said appointment is a provisional appointment pending the results from the next civil service exam for this position. MOVED: Councilman Lesser, SECONDED:Councilwoman Grigorov. VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried Unanimously. Resolution No. 62 e - Water and Sewer Benefit Assessment Refund — South Hill Cemetery - Town of Ithaca Tax Parcel No. 46. - 1 -9 WHEREAS, South Hill Cemetery has requested a refund of water benefit charges on the basis that assessment units were incorrectly calculated, and: WHEREAS, the town Engineer has reviewed the request for a reduction of water benefit units and has determined that the correct number of units for the parcel is one ( 1) unit for water, and that the assessment for 2001 was for 1 . 72 units for water, and has recommended that a refund is due for water benefit units in the amount of $38. 88. WHEREAS, taxes have been paid in full for the affected tax parcel, now therefore be it RESOLVED, the Town Board hereby authorizes a refund of $38. 88 for water to be paid to: Raymond Mayo, Secretary/Treasurer, South Hill Cemetery, 335 Ridgecrest Road, Ithaca, New York 14850. MOVED: Councilman Lesser , SECONDED: Councilman Klein . VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Resolution No. 62 f — Disposition List of Board Meeting Tapes — (Attachment # 10) WHEREAS, The Records Management Officer has determined that the attached listing of recorded meeting tapes are eligible for disposition according to the State Archives and Records Administration (SARA) Records Retention and Disposition Schedule MU- 1 ; and WHEREAS, the Records Management Officer (Town Clerk), has reviewed and approved the disposition of the said records; now, therefore, be it 37 Approved Approved - June 11 , 2001 - Approved Approved 38 RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA . MOVED: Councilman Lesser , SECONDED: Councilman Klein. VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. The motion was carried unanimously. Resolution No. 62 _g - Approval of Reclassification of Automotive Mechanic — (Attachment # 11 ) WHEREAS, the Town presently has an Automotive Mechanic position that has been filled by John Williams since July 1994; and WHEREAS, the Human Resources Specialist and Highway Superintendent recommend the reclassification of this positions to a Heavy Equipment . Mechanic position, because it more accurately reflects the needs of the department; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the reclassification of the Automotive Mechanic position to Heavy Equipment Mechanic and approves the attached job description; and be it further RESOLVED, the said position shall be in job classification "M; at 40 hours a week full time; and be it further RESOLVED, John Williams who is currently the Automotive Mechanic will be reclassified to the new position without a probationary period. MOVED: Councilman Lesser, SECONDED: Councilwoman Grigorov. VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried Unanimously. Resolution No. 62 h - Approval of Reclassification of Human Resources Specialist= (Attachment # 12) WHEREAS, the Town presently has an Human Resources Specialist position that has been filled by Judith C. Drake since July 1997; and WHEREAS, the Town Supervisor recommend the reclassification of this positions to a Human Resources Manager position, because it more accurately reflects the duties performed by Ms. Drake; now, therefore, be it 38 Approved Approved - June 11 , 2001 - Approved Approved 39 RESOLVED, the Town Board of the Town of Ithaca does hereby approve the reclassification of the Human Resources Specialist position to Human Resources Manager and approves the attached job description; and be it further . RESOLVED, the said position shall be in job classification "Q'; at a full time salaried position working 37% hours a week, and be it further RESOLVED, Judith Drake, who is currently the Human Resources Specialist, is provisionally appointed as the Human Resources Manager pending the next civil service exam for the position. MOVED: Councilman Lesser, SECONDED: Councilwoman Grigorov. VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried Unanimously. Resolution No. 62 1 - Approval of Title Change for Assistant Town Planner and Assistant Town Engineer — (Attachment # 13) WHEREAS, the Town Board created the Department Head structure and changed the Town Planner and Town Engineer titles to Director of Planning and Director of Engineering in 1995 when the Town was coming into compliance with Civil Service, and WHEREAS, the assistant titles for these departments were never changed to coincide with the department head titles; and WHEREAS, the Human Resources Specialist recommends changing these titles to have a more accurate position title for the assistants; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve changing the title of Assistant Town Planner to Assistant Director of Planning and the title of Assistant Town Engineer to Assistant Director of Engineering; and be it further RESOLVED, there will be no changes in the said job descriptions except for the title change and the said positions will continue to be in job classification `P". MOVED: Councilman Lesser, SECONDED: Councilwoman Grigorov. VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried Unanimously. Agenda Item No 23 — Report of Town Committees Councilman Niederkorn — Nothing to report . 39 Approved Approved - June 11 , 2001 - Approved Approved 40 Councilman Lesser — The County Board of Resources Planner used the Environmental Management Council to appeal to the various constituencies to try to raise funds to do aquifer studies throughout the County . I felt obliged to bring that to our attention . It' s really quite an expensive process and seems to me so much of the Town is based on municipal water it is not something that is clearly a need for our constituencies here . (Attachment # 14) Supervisor Valentino — It could be . Like the Drew subdivision . Councilwoman Russell — Absolutely , and West Hill . Councilman Lesser — I have a map that identifies the major aquifers . It seems one of the reasons they have problems getting water is that they are not located near one of these identified aquifers . I ' ll pass this along . Supervisor Valentino — I think that Tompkins County Municipal Officers Association is going to come out as a group in favor of that aquifer study going forward and having the County complete it . We 've gotten this far with it . Wasn 't it like $ 120 , 000 for them to finish it? Councilman Lesser — I believe it is quite a bit more than that , but I can verify it . Councilman Klein — On Public Works we did have a discussion on Pennsylvania Avenue . It is sort of a recurring problem . The Pennsylvania Avenue neighborhood up on South Hill was subdivided in 1890 or something-or-other. They are all substandard building lots , and the rights of way, the road just kind of peters out up there . There is a little more construction going on . locovelli is combining some lots and building multiple family or 2 -family dwelling units for college students . There has been some discussion between Engineering and locovelli concerning appropriate ways to run sewer and the like . We also have concern as a Town in terms of snowplowing , and the like . There have also been some variances granted through the Board of Zoning Appeals for construction of dwellings that do not face the Town Highway , kind of at the extension of a mapped road that ' s never been built . I guess even who owns the land is someone unknown , or maybe it' s in dispute . It' s sort of coming to a head as there are people who want to build out there and really what does the Town Board want to do in terms of finishing the road and looping it around ? Or abandoning the road , or whatever. Until the Town Board decides what to do , I am not sure how much development is appropriate . We ' re not talking about a lot , but nevertheless is some concern in terms of how do we handle it or how does the Planning Board handle it . Councilwoman Grigorov — Has the Planning Board studied it lately? Councilman Klein — Some of these issues they don 't get involved with because they go to the ZBA . Mr. Walker — This last one they saw because there was a 2- lot subdivision . There ' s a very small lot with a larger one next to it ; the developer wanted to make the smaller lot bigger so he could build the same house on both lots . That was in front of the Planning Board . Of course that was contingent upon getting a variance for the lack of road frontage . 40 Approved Approved - June 11 , 2001 - Approved Approved 41 Councilwoman Grigorov — Do you think the Planning Board should study it ? Councilman Klein — First of all , you need some legal research in terms of what does the Town own . Mr. Walker — We don 't have deeds for that lot . The surveys that were done for the 2 new lots indicated that the property pins for the new parcels stopped at what was the apparent road right-of-way . When Fred and I walked area there was some indication there were some property pins 50 feet away on the other side . We did some research into the ownership . The northern end of that " un - road " there are several individual lots that are owned by a couple of developers in the area . One of the homeowners that owns the last lot down between Kendall Avenue and Pennsylvania Avenue , owns about a half-a-dozen of the lots , actually owns most of the lots at the southern most end of this un - named/un - built Pennsylvania Avenue . The whole area is very nicely landscaped ; it' s a nice park . I ' m sure if the Town were to try to push a road all the way through , it would reach very strong opposition by that one landowner. Attorney Barney — We 've had a title abstract prepared , or at least the research done . There is no deed at all with respect to the road . So we ' re left with a kind of offer to dedicate . We've sort of half accepted it for some of the properties , we 've never formally accepted it as far as know . Councilman Klein — What' s in the best interests of the Town . ? I don 't think it' s terribly desirable to keep building things that are not on Town roads . I get uncomfortable as more of these things are cropping up . Obviously , you 've mentioned by euphemism , it has been around for a long time and the Town Board has never acted on that . I think the Planning Board doesn 't really have direction either if we just let it fester out there . Attorney Barney — If the Town wants to own the road , we should take the steps to acquire title . You can acquire title by several routes . One is that everybody that has property rights cedes that property right to the Town . The other way is for the Town to exercise the right of eminent domain , basically bring condemnation proceedings . I think if the Town Board came up and says we want to acquire title to this stretch of road , I ' ll come up with a plan by which you can do it and give you kind of an estimate of what your cost would be to do it . Supervisor Valentino — Why don 't we get some maps , visuals , and have Dan , Fred , and Jon come up with some scenarios of what might be possible and let us run through those . Councilman Klein — There's also - Maryland Street . There are even mapped streets that have never been built . Mr. Walker — Actually , somebody asked if they could build a house on Maryland Street and that' s even harder to envision because there is no such thing . 41 Approved Approved - June 11 , 2001 - Approved Approved 42 Councilwoman Grigorov — The Cayuga Lake Intermunicipal Organization has finished the Draft of the Restoration and Protection Plan . There is a website at www , cayugawatershed . org . Councilwoman Russell — Last week there was a meeting of the Waste Management Group up at the Vet School , our quarterly update meeting . The project is moving ahead . They' re doing some pilot testing and feasibility studies , specifically on trying to figure out what the best solution is to get rid of the waste that comes out of the carcass digestion machine . Whether it can be discharged directly to the sewer safely , or it needs to be trucked down to the treatment plant for special treatment . I think they are going to start the scoping in August or perhaps in July . They' re more or less on schedule . The Lake Source Cooling Data Sharing Group met last week . Actually , our consultant hadn 't had a chance to go over the 2000 report , which I do have here . It' s a whole year's worth of data on the lake . It has just been out maybe 2 weeks . I did include on the table for you tonight a summary of some of the monitoring data that was produced and studied . The bottom line is they' re not seeing any matters of concern . Mr. Kanter — When is the pavilion going up ? Mr. Noteboom — Soon . Cayuga Landscaping is going to build it , they' re hoping to do it in the next few weeks . The sign is scheduled to go in tomorrow . Agenda Item No . 24 — Monthly Report of Town Officials Highway (Attachment # 15 ) Mr. Noteboom — The only thing I should add is that the play structure was built at locovelli Park this past weekend . It' s substantially down now . Councilman Lesser — Have you been able to stop the use of those future playing fields as a parking space for one of the houses on the quasi Pennsylvania Ave . Mr. Noteboom — Yes , we put up concrete blocks and a chain . Supervisor Valentino — We sent the thing back to the City on the earth fill permit? Engineering (Attachment # 16) Mr. Walker — They applied last month . Everything they sent was just fine , they just didn 't finish it . They sent no drawings . They had a topo map of the existing site but nothing that was proposed . I talked with Bill Grey about it . He said he figured that would be my response , he knew it was not complete . I wrote a letter saying what we need to have for a complete application . He said he ' ll process it as soon as he can get to it . We 've been copying adjoining municipal boards and the State Parks . Supervisor Valentino — I got this 3- person petition from the Long House people . 42 Approved Approved - June 11 , 2001 - Approved Approved 43 Planning (Attachment # 17) Mr. Kanter — We got a petition from some people at Long House regarding Eco Village . I think what that was about was that Eco Village has perceived that there may be some opposition from their neighboring friends at Long House . The petition was really just a statement from several Long House residents that they have no problem with Eco Village 3 . They have not problem and don 't plan to do anything to hold up the Eco Village proposals . We did get in the Eco Village materials on the Environmental Impact Statement that we had requested . I don 't know yet if it is everything we asked for. Presumably , if they addressed everything that we put in our memo as additional request for information and materials the Planning Board will consider accepting the EIS on May 15 . The Local Waterfront Revitalization Program is moving ahead and they have a revised draft plan that they' re going to start coming around to municipalities and presenting and discussing . One of the issues that has come up now is the question of who will become lead agency for the environmental review for the Local Waterfront Revitalization Program . Each community would adopt the plan , but only one would be the lead agency . The County had originally requested lead agency designation and the Department of State could not be lead agency because they don 't have any mandated approval . We had a long discussion at the last Committee meeting about who would want to be lead agency . That's going to be on the agenda for the next meeting . Is there any reason why the Town would want to be lead agency? Supervisor Valentino — I thought the City wanted to be lead agency? Mr. Kanter — I think Joanne Cornish was going to go back and ask the Common Council what their reaction to that was . There are a number of reasons why some people were saying that having the City as lead agency might make it for a longer more complicated process than it necessarily need be . I think the City representatives themselves are wondering whether it is a good idea . There actually was another community that I won 't mention the name who sort of indicated they would be willing to consider doing . I was going to bring back to the committee any discussion from you guy as to any interest or desire to be lead agency for this project . Most of the things in the LWRP draft are more related to the City than the Town of Ithaca . Are wise , interestingly enough , the Town of Lansing has more area of waterfront . Lansing also has several projects that are listed in the plan . We have two potential projects . One is the East Shore park site and there is another long-term possible project of the trail linking up that park with the Visitors' Center along the shoreline and possibly conversion of the railroad right-of-way into some future trail or other use . The County staff and consultants have indicated is lead agency will get a lot of staff support and staff in putting it all together . Councilman Niederkorn — I think from the overall perspective of the project , the only reason for approving a project like this is that there are conceivably some funds that might be available to do some projects . I think any kind of process that would extend this whole period , not only the cost of doing it but extending the time period , over some environmental impacts that are really very difficult to describe because most of the proposals are very good at this point . We don 't know how big this is going to be or what' s going to happen here or what they' re going to find even . So if they got into a long process and a detailed 43 Approved Approved - June 11 , 2001 - Approved Approved 44 environmental impact statement for each of these projects it might take a long long time . I don 't think it is necessary to do that . I ' m hoping that one of the municipalities will volunteer to be the lead agency and let us just go with it . Supervisor Valentino — What do you think about us being the lead agency? Mr. Kanter — I think if this other community I mentioned agreed to do it that would probably be the best way to go . There is some merit to having a more outlying community . Councilman Niederkorn — I think as it goes through the process of presenting to the various municipalities independently, when everybody sees the nature of the projects they' re probably not going to be so totally against it . That might simplify the decision making process on SEAR . Mr. Kanter — The other thing that we had asked the County to request of the Department of State was that the State would be lead agency . Apparently, they don 't like that idea too much and prefer to have one of participating municipalities do it . Building and Zoning Mr. Frost — I , along with Kristie the assistant inspector, have completed the transitional training with New York State for the new building code that is supposed to be effective in January of 2002 . So we both completed the mandatory training for that . I have also attempted to bring to you some information regarding the Post Office . I called John Federico a number of times to try and get a response and an update as to where the Post Office was with completion of their project and John has not called me back . We did also talk with Thomas Associates , the engineer, and James Drew the architect representing Thomas Associates did write John Federico a letter on May 2 , 2001 . 1 don 't have response yet . Thomas Associates had sent several threatening letters to Kelly Atlantic . I got a copy of a letter from Thomas Associates that was written to Kelly Atlantic where apparently NYSEG tried to locate a gas shut off for the post office and they determined that the shut off was paved over during construction by Kelly Atlantic . They' re asking Kelly Atlantic to uncover the gas shut off . All essential life safety features are in place for the post office . There is a list of outstanding items that we have discussed with Thomas Associates . Apparently the Post Office is going through some kind of an authorization/notice of completion to Kelly Atlantic whereby the Post Office can hire another contractor to bring to conclusion the outstanding items . I don 't have anything dramatic to tell you accept they still have a temporary certificate of occupancy . Mr. Walker — I ' m not sure if Kelly Atlantic paved it over of if NYSEG actually covered one off themselves . Mr. Frost — This letter says that Gas and Electric contacted them and they couldn 't find the shut off . Supervisor Valentino — How serious is this ? 44 Approved Approved - June 11 , 2001 - Approved Approved 45 Mr. Walker — It' s not a serious problem because the system ' s all -new and if they do have to shut the gas off in the building they can shut it off inside the building . The biggest problem is you have to enter the building the shut the gas off . Mr . Frost — Isn 't there a gas meter outside the building typically installed ? Mr. Walker — No , the gas meter is inside the building just off our boiler room , right next to our gas meter. Supervisor Valentino — I would say you guys better get on this tomorrow . Mr. Walker — I 've already talked to NYSEG . We' re going to locate , we ' re going to dig it up , we ' re going to fix it . Supervisor Valentino — Tomorrow? Mr. Walker — Soon as they get it located . Executive Session Motion made by Supervisor, seconded by Councilwoman Grigorov to enter into an Executive Session to discuss personnel matters and litigation . Carried unanimously . Entered executive session at 8 : 45 p . m . Motion made by Supervisor Valentino seconded by Councilman Lesser to move out of executive session . Carried unanimously . The Board resumed regular session at 8 : 30 p . m . No action was taken . Agenda Item No . 26 — Adjournment There being no further business to come before the Board , on motion by Councilman Lesser, seconded by Councilman Conley , the meeting was adjourned at 9 : 32 p . m . Respectfully submitted , Tee-Ann Hunter Town Clerk 45 TOWN OF ITHACA TOWN BOARD SIGWIN SHEET DATE : May 7 , 2001 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINU TES) PLEASE PRINT NAME PLEASE PRINT ADDRESS / AFFILIATION s 3�� ;�S= I ZL Y Yf ` p Dy, P,, 9 � 4 ,(1'1 5–�— c � 6A C G !v ( l hvr 4) s -4 r / c/ 4r ✓ �e� sov r c rT b . J S v of aCZL rso C,e K l at . koy s �$� , A ihm4( A V�� o- & >e S. 14 aa� o-a Q eS Spun ce r J tc y . i 8g3, N. y / 3>0&p �. 1,f4 y 7 Zoo / CaYf-t- - �S. To�.q .rJuu�.S�i ATTACHMENT # 1 �NICiP,oL ��/��.►�� Or�ice2 - G'/,t � �. c G�/i[ B�.e_. mud �� r8os�.ev �7�scvss�� Wi5To,cj/ A .v/D 1i4ce. AgSVLrs 7W4f ICosS oo` Se7W oo ¢ Z VeIT/ (f,A1 jr,c $ 11WIC11044 r"11Vrs/6 Oee�czrcex r /L Wit_ 495WX 1%1 /P90 :Y AV6 7r.YE/.e IAV4c7s' oAr 77yle �lloT IA-,*' . %� A��i¢5 4764 51;ZA4cryo, 7A?�irIWA16 / Ao1jC> .PGgdirua .45 .4 CDe✓SAKgVAtNC4ff df 7'VZS 4 A-c SSE S 4AW 1A1C"4.5ev XIZ Ps Dee 777or.E yZj�g o.7io ,U o IC C..¢.E$eH J Y'& 4w ^)7 zo2 ovwD .datollee fL, .esoxvj4 keAt CC%re(/G !� / G L i¢GAieU ��tJ,B�e' T 7-We .1 4�Co,4- I9. j1Ljtp ) (140)aAl/CIL s 170�7AJ19L / �BSou.eCos ���frrez TU fl�o/v,QOI/� T/�-,2. �/,eri✓G ,QN.� C'�¢ iio,v a /L Te�1i3 eU�� �srTio.cJ , �/5 `9DST,�c6rv% 4f gves r/ .40A . )'A/ T4YG ZOO/ BdDC T 3d$MiTT G iU.¢S .P�a%ac i d . 1cfdNPiN6 X0/2 7#jS POS/rib a/ u.)ovw AACe D 'lb 44 eGLk) /k- 440 yr .dvT- /T /S SeLL AAJTct gArep 1�¢*47` r/dC 5*444•¢y AIA e //o-v [. 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ATTACHMENT # 2 I am speaking tonight on behalf of all Town of Ithaca Highway Department employees . We would like to thank the Town Board for giving us this opportunity to speak . We specifically would like to thank you for the concern that you have shown for the Town employees over the years and most recently with the passing of the disability and life insurance benefits . These additional benefits are greatly appreciated by your employees and their families . We at the Town Highway Department continue to strive to improve our organization to provide better service that is cost effective for the Town taxpayers . Under Fred Noteboom s leadership we have developed a strong and cooperative team consisting of skilled employees who care a great deal about the quality of work we perform day after day, season after season, and year after year . We believe our efforts stand out as an example for other municipalities to emulate . We thank the Town Board for understanding what we are trying to accomplish, for working with us to achieve our goals, and for allowing us the latitude to reorganize and receive training that will help us to provide a better team effort. These efforts will pay off well into the future as new employees enter our workforce and are mentored by more senior staff along the way . We would like to thank Cathy Valentino and Judy Drake for taking the time to talk to us and listen to what we had to say during our many productive discussions regarding workplace performance and rewards . We appreciate the hard work they did to put this new classification system together . We at the Highway Department feel this new pay scale is more reflective of the type of work we do . This work consists of traditional highway and road related tasks; water and sewer functions; park, trail and the provision of safe recreational opportunities; environmental and landscape protection tasks; as well as numerous, difficult to categorize duties we perform for Town residents . Our goal is to be a department that the Town Board and the residents of the Town will be proud of. The Highway Department feels that we as a group are putting forth the effort to improve ourselves, the quality of work we do and the efficiency with which we deliver that service . We feel the new pay scale is justified and thank you for considering it. ATTACHMENT # 3 APPENDIX 2 AGENDA ITEM NUMBER 7 DRAFT DRAFT DRAFT LONGEVITY PAYMENT PROGRAM : Notes : • Paid in a lump sum payment • Payment is not included in employees regular hourly wage • Payment included in the second paycheck in November • Years of service is computed based on number of continuous years of service completed by the second pay date in November Payment Schedule : Once employee has reached 10 years of service they will receive a longevity payment of $300 . Every year of service thereafter the employee will receive the previous year's amount plus an additional $ 50 . Example : 10 years of service $300 11 years of service $ 350 12 years of service $400 13 years of service $450 14 years of service $500 15 years of service $ 550 16 years of service $600 17 years of service $650 18 years of service $700 19 years of service $750 20 years of service $ 800 21 years of service $850 22 years of service $900 23 years of service $ 950 24 years of service $ 1000 25 years of service $ 1050 26 years of service $ 1100 27 years of service $ 1150 28 years of service $ 1200 29 years of service $ 1250 30 years of service $ 1300 o n z O c A cn m -< W W x 0 v W cn m D z o v a D D x -I iA v, x v v ? (� C m O < d > > '< N a N m w N N C O C (Q 1 1 J 4 - 7 a s R- 3 � O. N S m m c0 5 o' m 7 0 o c o o H o, 7 a a o 0) (O 7 7 m 7 0) q d 0) 7 (� CD O y O O r ee% CA m a a n 3 ((D ch _x m 7» Re ; m O o o o n -� CA m Re 24 cn Co r (31 03 7 m .-. o OD v m 0 V 7 v a m 7 m m s m < eeee. 7 0 7 m m fo c_ m m _ (7 co 0 �. z fO -0 a m 0 0 0 a > > > G7 D 7 o .. 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Z V> 69 V) 63 V> V) V> V3 V3 V3 69 O W 00000000000 O O ~ 0 0 0 0 0 0 0 0 0 0 0 O Q U d 0 0 0 O O O N O O O O N Z C V ooN000N to OON o Q O T N O O O r N 0 0 r a O t ) r r U V m W m M O 0 0 V) w V3 w w V) V> V) V3 V> V) V) a` 0 0 0 0 0 0 0 0 0 0 0 � 0 0 0 0 0 0 0 0 0 0 0 o v v 0 0 0 m 0 0 00 wO M M � N N N N N O N CL a °v a j (» (n (» (» (» (n (n (» w Vj (n W00000000000 0 U) 00000000000 O U) 0 6 00006 6 6 6 6 6 6 U •i U O O N O V' to O to O cc 0) i4 O O N to (D N (D O O u7 M M Q E a c r O r% A N N o n O (D Y E r r n M M r (n T N W F to w w w V! w V3 w V3 w V) 63 rn �_ y 0 0 0 0 0 0 0 0 0 0 0 d 000000. 00000 p C y 0 0 0 0 M O O O O O M (? Q 2C O O M to N o N to O O r o CL` O to V 0 O (D to O N W (L U c Y T Z 0 0 0 E N (n (j) LL LL LL L L L L L C\I .-E U U U U U } p C d N (4 (6 M R M 0 M Q c U U U W W W W W U U 0 c C C 0 0 J J J J J CO ) ` ¢ N F- O M to f~O r N 0) Lo to to r L r M O CO C O ED O O a N -0 ¢_ CL 0 @ Y [[ co a a a m 0 0 ° ° O Z Q 0 0 D 2 d lZ J co a a 0 L V M M 6 6 N p p p a s @ L L L m Q co a -0 '� m m m m p m C) (D )E E o 0 UU o J .c .c .c 0 o T 0 o u to ? v w m r r p U 'N 'N 'x (0 m m ° o L m O o N N T N N° _ Q U Q S] Q W C a L L L p@ > p N N : U c6 cc ATTACHMENT # 5 Request for Proposal Town of Ithaca Public Works Facility Design I. Project Overview The Town of Ithaca Town Board is soliciting proposals from architectural and engineering firms for a facility design based on an earlier feasibility study . The proposal will include : 1 . Design development for renovation of existing and construction of additional space, based on the 1998 Feasibility study . 2 . Construction cost estimates for renovations and additional space . 3 . Construction documents--Four primes (General, Electrical, HVAC, and Plumbing) . 4 . Bidding phase . 5 . Construction administration. The Town Board has directed the Highway Superintendent and the Public Works Committee to prepare this Request for Proposal because of the acute need for improved facilities to allow Town staff to effectively serve Town residents and the operations equipment space needs . II. Project Scope The objective of this proposal is to prepare an optimal design and cost estimates for an expanded Town Public Works Facility . The Town Board' s approved Feasibility Study is the basis for design of the Public Works Facility . 1 . Specific Areas of Focus a . Heated storage for equipment and supplies . 1 . Dust control and air quality . 2. Insulation and heating system. 3 . Electrical services . 4 . Storage for equipment under cover . b . Wash bay facility . 1 . Moisture Control 2 . Waste Water Management Page 2 C . Office space . 1 . Adequate office space . 2. Break Room/ Lunch Room/ Meeting Room/ Locker Room 3 . Supplies storage for Records Management A . Highway Records d . Work space in mechanical shop . 1 . Fluid storage . 2. Parts storage . 3 . Maintenance bays . 4 . Fabrication shop . General Terms and Conditions The Town of Ithaca intends to enter into a contract (AIA agreement B141 , 1997 with modifications per Town Attorney) with the design firm selected by the Town Board as best qualified to act as a design and construction consultant for the Town. The agreement will specify the terms and conditions of the services to be provided and will be consistent with the items of work specified in this request for proposal . III. Project Reports and Presentations The design firm will work under the direction of the Town Highway Superintendent and the Public Works Committee during the design phase . The design process will cover all of the requirements outlined in the scope of work, including a facility design and detailed cost estimates . Presentations will be made to the Public Works Committee upon completion of the design development. Upon completion of the construction documents, presentations will be made to the Public Works Committee and Town Board . IV. Submission Requirements All firms are requested to submit eight (8) copies of the following information: 1 . Name of firm and principals in firm. 2 . Names, positions in firm, resumes, and project assignment of the personnel expected to work on this project . Page 3 3 . Names, resumes, and references for consultants that the architect/ engineer intends to retain for this project. 4 . Description of how the architect/ engineer will approach each of the tasks listed in the scope of project, including a description of how the project team will be organized . 5 . Provide a brief description of similar projects the firm has completed, the names and addresses of the clients, and the name and telephone number of a contact person for each client. 6 . Schedule to complete the work . 7. Proposed fee (one copy, in separate, sealed envelope) . V. Submission Schedule All proposals must be received in the offices of the Town Clerk, 215 N . Tioga Street, Ithaca, New York 14850 no later than 3 : 00 p . m. , � Jv� C' VI. Evaluation Criteria 1 . Experience of the firm in the development of design plans and construction cost estimates for facilities and rehabilitation/ reuse projects that are similar to the proposed project. The architect/ engineer should provide detailed information on any projects similar in scope that were completed successfully . 2 . Availability and ability of the design firm to complete the design. The design firm should include the earliest date available to begin work with a description of other contracts and commitments that could limit architectural services during the next three months . 3 . Technical expertise in projects similar to the proposed project. The proposal should highlight any special skills, techniques, equipment, etc . which will be utilized in conjunction with the needs evaluation and feasibility study . 4 . Accessibility of the design firm and their staff so the Town of Ithaca staff have the opportunity to confer either in person or by telephone on a regular basis regarding any aspect of the project. The firm should indicate any limits on calls, hours available, meetings, etc . i Page 4 5 . Proposed fee (a consideration, but not sole, determining factor) . VII. Interviews Approximately three primary consultant firms will be invited to an interview on the basis of their responses to the RFP. Following the interviews, the Highway Superintendent and the Public Works Committee will make a recommendation to the Town Board as to which firm most closely meet the requirements of the RFP . Upon approval by the Town Board, contract negotiations will begin. VIII. General Information Proposals are to be prepared on 8-1 / 2" x 11 " paper. All pages are to be sequentially numbered . Unnecessarily elaborate proposals are not desired . Consultants are urged to be concise in their presentation, particularly with respect to past experience on other projects . Related experience is essential, with specific details describing the firm' s involvement and responsibilities . This request for proposal does not commit the Town of Ithaca to pay costs incurred in the preparation of a response to this request or to procure professional services . The Town of Ithaca reserves the right to accept or reject RFP for Town Public Works Facility Design any or all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel in part or its entirely this RFP. All proposals and supporting materials prepared under this request by the consultant will become the property of the Town of Ithaca. The proposal shall be considered valid for the period of time it takes to negotiate a contract with the consultant. The proposal submitted in response to this request may contain data, which the consultant, or his/ her proposed subcontractors, does not want disclosed for any purpose other than the evaluation of the proposal . The use and disclosure of any such data may be so restricted, provided the consultant identifies the pages of the proposal that are to be confidential and such request is not inconsistent with Town Law or General Municipal Law . The consultant is required to have professional liability insurance in an amount not less than $1 ,000,000 . Town of Ithaca l aHighwa y Faciity Fibility Study Prepared by : MRB Group, Inc . , June 1998 Revised by : Town of Ithaca Highway Department May 2001 Town of Ithaca Highway Facility Feasibility Study Page 2 INTRODUCTION MRB Group, P . C . was hired by the Town of Ithaca to conduct a feasibility study on a proposed upgrade to the Town' s highway facility . This feasibility study included an evaluation of future space needs based upon a review of existing and projected future equipment storage requirements, employee numbers, growth expectations, etc . In addition, an analysis of existing buildings and overall facility conditions was completed . This analysis included a review of all mechanical systems, site infrastructure capacities, electrical and lighting systems and architectural elements, with specific attention being given to ADA and New York State Building and Fire Code compliance issues . The referenced space evaluation and building condition surveys were completed with assistance and input from Town of Ithaca Highway Department staff, in conjunction with the Town of Ithaca Public Works Committee . Upon completion of the space evaluation and building condition analysis phases, several " concept" layouts and associated preliminary cost estimates were prepared by MRB and jointly reviewed with the Town of Ithaca Highway Department staff, the Public Works Committee, and the Town Board . The following recommendations represent a refined program for the proposed upgrade of the Town of Ithaca Highway facility based upon identification of the highest priority program elements and the recognition of practical budgetary limitations. Town of Ithaca Highway Facility Feasibility Study Page 3 PROPOSED PROGRAM COMPONENTS The recommended upgrade of the existing facilities for the Town of Ithaca' s Highway Department consists of the following: 1 . Expansion of the Existing Structure . The first and most extensive component is the expansion of the existing Highway Garage . The proposed expansion is designed to accomplish five (5) tasks . 1 . Expansion of the existing interior vehicle storage area . In order to properly house its existing and near future fleet of snowplows and other large equipment, the Town of Ithaca will require additional heated storage space similar to the existing clear span storage area in the main highway barn. This proposal adds approximately 7,000 SF of new heated storage area. As part of this upgrade, the existing heating, ventilation, electrical, and lighting systems will be upgraded to address ADA and code compliance issues, as well as to improve existing systems operation. 2 . Expansion of vehicle maintenance capacity. The current vehicle maintenance space accommodates only one large vehicle at a time . This situation provides little flexibility for multiple vehicle repair situations, especially when a long-term repair on a vehicle encumbers the main bay . This proposal provides for two (2) maintenance bays, with improved access considerations . 3 . Expansion of administrative and program space. The proposed facility expansion program provides for additional office space to accommodate the administrative staff currently housed within the existing highway facility, while also providing space for administrative staff currently housed in a trailer on site . Additional improvements would include improved men' s and women' s locker rooms and facilities, a new break room sized to accommodate employee needs during break and meal times, a new conference room, and reconfigured storage space . NOTE : Additional administrative and program space will be needed beyond the 2,040 sq . ft. identified in the feasibility study . 4 . Improved storage and maintenance space. The proposed upgrade program will provide designated areas for specialized pieces of equipment, hazardous materials, and small tool storage . 5 . Provision of a separate wash bay . A separate wash bay has been proposed, which would eliminate the need for regular washing of vehicles within the heated storage portion of the main building . By isolating this facility, excessive Town of Ithaca Highway Facility Feasibility Study Page 4 humidity and moisture can be kept out of the working areas, thereby prolonging equipment life and helping to maintain comfortable working conditions . BUILDING SYSTEMS AND DESCRIPTIONS I . Shell 1 . Expansion of Existing System The recommended system to enclose these functions is to add-on to and expand the existing pre-manufactured metal building system. The foundation system consists of cast-in-place concrete and masonry . The masonry extends above grade, to a height in alignment with that of the existing facility . Above the painted masonry are metal wall panels over vinyl faced batt insulation. The existing roof is in early stages of deterioration. A repair system consisting of a coating system specifically designed and tested for metal roof systems is recommended to extend the roof life . The roof over the expansion portions is a metal roof system covering vinyl faced batt insulation. Il . Interior 1 . Expansion of Existing Structure The interior construction will consist of painted masonry units and steel stud and gypsum board systems . The floor system consists of either vinyl composition flooring or coated concrete . Ceilings are composed of either a suspended acoustical tile system or exposed structure . A portion of the existing structure will be renovated to accommodate larger ADA compliant male and female locker rooms . Currently employee' s lockers are located on a mezzanine, which is not conveniently located or ADA compliant. Town of Ithaca Highway Facility Feasibility Study Page 5 The proposed new break room is sized to accommodate up to 30 people and is equipped with a small kitchenette and cabinets to store supplies . III . Heating, Ventilation, and Air Conditioning Heating: Upgrade radiant heating system for enlarged vehicle storage area and small equipment area . Provide radiant heating systems for vehicle maintenance, wash area, and miscellaneous storage . Ventilation: Upgrade general exhaust in vehicle storage, vehicle maintenance, and small equipment for general ventilation and purge rates . Provide overhead vehicle exhaust system in vehicle maintenance. Small equipment outlets to be extended to floor with hard ducts . Provide general exhaust in wash bay to eliminate steam/ moisture build-up in the area . Air Conditioning: Provide air conditioning for office . IV . Plumbing , Water : Upgrade water distribution system to all new fixtures and facilities . Upgrade hot water system as required . Provide pressure booster system for wash bay area . Sewer: Extend trench drain in vehicle storage area . Provide trench drain systems in wash bay and vehicle maintenance area . Provide oil separator for vehicle maintenance and small equipment area . Natural Gas : Evaluate and upgrade natural gas distribution system and service to accommodate additional heating systems . Storm Water : Downspouts connected to on-site swales and / or storm sewers . Safety : Provide eyewash stations in designated areas . 1 Town of Ithaca Highway Facility Feasibility Study Page 6 V. Electrical 1 . Service : Upgrade the size of the existing service to accommodate expansion and/ or additional loads . Add new panel-boards as new loads require to relieve loads on existing overburdened panels . Provide main breaker panel at salt storage building. 2. Power Outlets : Install additional convenience outlets and branch circuits to accommodate expansion and architectural modifications . Provide GFCI outlets for code compliance . Provide outlets for truck block heaters . 3 . Lighting: Provide new energy efficient, code compliant lighting and controls for the expansion. Install energy efficient high intensity discharge (HID) fixture on the walls around the perimeter of the building. 4 . Emergency Lights : Provide new exit signs using long life energy saving led source with built-in battery pack throughout the existing building and expansion. Install individual emergency battery packs with lights to illuminate paths of egress . 5 . Communication/ Data : Provide wiring and information outlets as directed . 6 . Fire Alarm System: Provide new fire alarm system. Install horn/ strobe devices to meet ADA compliance . �ar Preliminary Pro ' ima e Area $/Sq . Ft. otal Vehicle Storage 72000 $57 . 48 $ 021360 . 0 Vehicle Maintenance 31000 $58 . 34 $ 1 5 , 020 . Office Area 22040 $91 . 91 $ 1 71496 . 0 Wash Bay 1 , 625 $52 . 31 $ 8 100 . 75 Repair/Remodeling of Existing 111000 $ 14 . 00 $ 15 00 . 00 Sub Total 24, 665 $ 1 , 0031 0 . 15 General Conditions 10% $ 10013 8 . 02 Soft Costs 20 % $ 2001 7 . 03 Contingency 15 % $ 150 82 . 2 TOTAL Project Cost $ 114 51626 . 22 8 Y � I .` _456 1? - o \ / Lri aj f f �. �1 .._. l - - __-' 52 r ' IV co cn rn y__ I 0 \ 446 .� 448 I 806 • oz � , I � = m ;0 LO , I D X O ! 446 m 0 . N O ithb — 0 m 0 I r N m > z I I { D � � r I x zm ;O 1 ice' Ln I , pI - O Om O fT1 �Q I mb Zmo , \ \ aaa � / �f Pr 9 a 86b l ' 0 f' S to lP t0 ^� r 442 I N 40 mrn 125 . O SO1 e ATTACHMENT .1-36 AMENDMENT N0. 3 AGENDA # 11 TO AGREEMENT BETWEEN ITHACA AREA WWTP-SJS OWNERS AND STEARNS & WHELER, LLC WHEREAS , the Ithaca Area WWTP-SJS OWNERS (City of Ithaca, Town of Ithaca, and Town of Dryden hereinafter referred to as OWNERS) and Stearns & Wheler, LLC (ENGINEER) have entered into an Agreement for professional engineering services dated January 6, 1999 ; and WHEREAS , said Agreement required ENGINEER to prepare an engineering report summarizing recommendations and budgetary cost estimates for various improvements to the Ithaca Area Wastewater Treatment Plant; and WHEREAS , said engineering report was identified as a regulatory requirement associated with acceptance of New York State grant funding for wastewater improvements available under the 1996 Clean Water/Clean Air Bond Act; and WHEREAS , OWNERS have submitted joint applications, along with the Village of Cayuga Heights and the Town of Lansing, for State grant funding available to wastewater improvements under the 1996 Clean Water/Clean Air Bond Act; and WHEREAS , OWNERS have identified the need for assistance in satisfying State Environmental Quality Review (SEQR) requirements associated with proposed wastewater improvements as described in the "Municipal Wastewater Collection System Improvements and Intermunicipal Agreements for the Ithaca Area Overview Document dated August 7, 2000 (the Project) ; and NOW, THEREFORE, OWNERS and ENGINEER agree to amend the Agreement to add Additional Services to be provided by ENGINEER as follows. ADDITIONAL SERVICES 1 . Traffic Study. ENGINEER shall retain the services of Chazen Engineering & Land Surveying, Inc . of Glens Falls, New York (SUBCONSULTANT) to complete a traffic study for the Project in accordance with Scope of Services contained in Attachment A. 2 . SEQR Environmental Review. Assist OWNERS in satisfying the SEQR environmental review requirements associated with the Project. Services to be provided will include finalizing Scoping Document, a public scoping meeting with the NYSDEC Region 7 office, and preparation of an EIS . ENGINEER shall retain the services of SUBCONSULTANT to complete the environmental review process for the Project in accordance with their letter to ENGINEER dated April 5 , 2001 , a copy of which is attached and made part of this amendment as Attachment B . W:\WORDPROC\JLB\Agreements\Amendments\H-MUthaca Amendment No. 7.doc AStearns&Wheler Companies Stearns N&I f h! eler,<LLC AMENDMENT NO, 3 ENVIRONMENTAL ENGINEERS 8 SCIENTISTS PAGE 2 PAYMENTS TO ENGINEER For the Additional Services to coordinate the SEQR process described above, OWNERS shall pay ENGINEER an hourly rate equal to ENGINEER' s Salary Cost times a factor of 2. 5 for all services rendered by principals and employees engaged directly on the Project, plus reimbursable expenses at current rates or at cost. The total costs for the Additional Services of ENGINEER described above shall not exceed $24,000 without prior written authorization by the OWNERS . In addition, OWNER agrees to pay ENGINEER for services of SUBCONSULTANT to complete the SEQRA process. SUBCONSULTANT TASKS The total costs for SUBCONSULTANT services shall not exceed the following without prior written authorization by OWNERS : R lJtj :. (` `�.. .4 Y i. ,pj}��� y y!�� "� •���f `Ac tV ._+:J(c : 'kSm^tzv i6+�" . s _ fi�� . . U .._�:+" Vv '�' , . �` Task I - Kickoff Meeting $ 12000 Lump Sum Task 2 - Draft Scoping Document $ 500 Lump Sum Task 3 - Public Scoping Document $ 1 ,000 Lump Sum Task 4 - Finalize Scoping Document $ 500 Lump Sum Task 5 - Prepare Draft EIS $77 ,000 Lump Sum Task 6 - DEIS Comment Period Support Included Above Lump Sum Subtotal Cost (Task 1 - 6) $80,000 Lump Sum Task 7 - Supplemental DEIS To be negotiated Task 8 - Prepare Final EIS $40,000 Estimate Task 9 - Prepare Findings Statement $51000 Hourly Task 10 - Meetings $ 10,000 Hourly Subtotal Cost (Task 7 - 10) $559000 Software for ITCTC $ 500 Actual Expenses $45000 Actual Traffic Study $7 , 800 Lump Sum Total All Tasks & Expenses $ 147,300 Total cost of all services described in this Amendment shall not exceed $ 171 , 300 without prior written authorization by OWNERS . PERIOD OF SERVICE ENGINEER shall complete the scope of services within ten ( 10) months of authorization to proceed . W:\WORDPROC ULBWgreanents\Amcndmmts\H-MUthaea Amendment No. 3.doc Stearns &Wheler, LLC AMENDMENT N0. 3 ENVIRONMENTAL ENGINEERS & SCIENTISTS PAGE 3 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No . 3 to be executed by their duly authorized representatives on the date indicated below. ENGINEER: OWNERS : STEARNS & WHELER, LLC CITY OF ITHACA, NEW YORK By : By : Gerald C . Hook, P .E. Alan J. Cohen Title : President/CEO Title : Mayor Date : Date : GCH/jlb TOWN OF ITHACA, NEW YORK By : Catherine Valentino Title : Supervisor Date : TOWN OF DRYDEN, NEW YORK By : Mark Varvayanis Title : Supervisor Date : W:I WORDPROCU L.BWgreemems\AmendmentsW-M\Ithac Amendment No. 3.doc Stearns &Wheler, LLc AMENDMENT NO. 3 ENVIRONMENTAL ENGINEERS & 5CIENTI5TS PAGE 4 I STATE OF NEW YORK ) ) SS : COUNTY OF TOMPKINS ) On this day of , 2001 , before me, the subscriber, personally appeared Alan J. Cohen, to me known and known to me to be the Mayor of the City of Ithaca, New York, one of the OWNERS described herein, and who executed the same on behalf of the OWNERS following formal resolution of the , dated a copy of which is attached hereto . Notary Public STATE OF NEW YORK ) SS : COUNTY OF TOMPKINS ) On this day of 2001 , before me, the subscriber, personally appeared Catherine Valentino, to me known and known to me to be the Supervisor of the Town of Ithaca, New York, one of the OWNERS described herein, and who executed the same on behalf of the OWNERS following formal resolution of the , dated a copy of which is attached hereto . Notary Public STATE OF NEW YORK ) ) SS : COUNTY OF TOMPKINS ) On this day of , 2001 , before me, the subscriber, personally appeared Mark Varvayanis, to me known and known to me to be the Supervisor of the Town of Dryden, New York, one of the OWNERS described herein, and who executed the same on behalf of the OWNERS following formal resolution of the dated a copy of which is attached hereto. Notary Public STATE OF NEW YORK ) SS : COUNTY OF MADISON ) On this day of , 2001 , before me, the subscriber, personally appeared Gerald C . Hook, P .E. , to me known and known to me to the President/CEO of the firm of Stearns & Wheler, LLC, the ENGINEER described herein, and who executed the same for the act and deed of said firm . Notary Public W:\WORDPROCU LB\Agrcements\Amendments\H-M\Ithaea Amendment No. Tdoc s 1A. Stearns &Wheler, LLC ENVIRONMENTAL ENGINEERS & SCIENTISTS SHARING ENGINEERING AND SEQRA COSTS The following is an update of the final estimated costs to complete the SEQRA process, the Unified Engineering Report, Bond Act Funding, Financing, and Meetings . ' �, 4 - J � � p , , :T!1•_ ��ipLt'yT``rB� . �[r �r ..?�° �� �,"x���. Yir¢�r�i,r, -�ic 3sa : ? '. < .c.. . i .� � i . rv .-r Original Commitment • Amendment No . 2, Unified Engineering Report, SEQRA, Bond Act, SRF Financing, and Meetings $ 1202000 • SEQRA Allowance ($45 ,400) Revised Amendment No. 2 Cost w/o SEQRA $74,600 Revised SEQRA Costs • Steams & Wheler SEQRA Work Completed to Date $ 555400 • Stearns & Wheler SEQRA Work Remaining to Complete $ 143000 • Draft and Final EIS Preparation (EIS Subconsultant, Chazen) $ 1473300 Total Revised SEQRA Costs $216,700 Total Costs (Revised) • Revised Amendment No . 2 Cost + Revised SEQRA Costs $291 ,300 • Revised Total Cost per Municipality $48 ,550 New Amendment No. 3 • Revised SEQRA Costs $216,700 • SEQRA Allowance (Amendment No. 2) ($452400) Total Amendment No. 3 $ 171 ,300 S&W Form 195 (02/00) p� 1:\8000\8031811\Wordproc\Misc\Shared Engineering and SEQKA Costs.doc &A Stmns &`i7h ler -. Companies 1A.N Stearns &Wheler, LLc ATTACH ENVIRONMENTAL ENGINEERS & SCIENTISTS MENT A i TRAFFIC STUDY CHAZEN ENGINEERING & LAND SURVEYING, INC. (SUBCONSULTANT) SCOPE OF SERVICES SUBCONSULTANT will provide Basic Services as outlined below : 1 . Collect Turn Movement Count Data between the hours of 4 : 00 p .m. to 6 : 00 p.m. at the following thirteen ( 13) intersections : • Cayuga Heights Road and North Highway 13 Ramp • Cayuga Heights Road and South Highway 13 Ramp • Cayuga Heights Road and Highway 34 • Triphammer Road and Cherry Road • Triphammer Road and Asbury Road • Triphammer Road and Highway 34/Highway 34B • Benson Road and Highway 34B • Van Ostrand Road and Highway 34B • Highway 34 and Highway 34B • Hanshaw Road and Cayuga Heights Road • Cascadilla Street and Fulton Street • Esty Street and North Meadow Street • Esty Street and Fulton Street. 2 . Obtain Link Directional Counts between 4 : 00 p . m. and 6 : 00 p .m. at the following eleven ( 11 ) roadways : • Asbury Road between Highway 34 and Triphammer Road • Asbury Road between Warren Road and Triphammer Road • Benson Road between Highway 34B and Asbury Road • Warren Road between Farrell Road and Asbury Road • Warren Road between Farrell Road and Cherry Road • Warren Road between Cherry Road and Brown Road • Cherry Road between Triphammer Road and Warren Road • Cayuga Heights Road between Oakcrest Road and Highway 34 • Stewart Avenue between Hanshaw Road and Thurston Avenue • Triphammer Road between Cherry Road and Asbury Road • Farrell Road between Warren Road and Asbury Road. W:\WORDPROC\JLB\Agrc ents\LETTERS\Chaun Associates Attachment A.doc Stearns &VVheler Companies Stearns &Wheler, LLc ATTACHMENT A ENVIRONMENTAL ENGINEERS & SCIENTISTS PAGE 2 3 . Obtain existing Turn Movement Count Data from the following two (2) intersections from the City of Ithaca Planning Department. 4. Submit all Turn Movement Count Data and Link Directional Count Data to Ithaca-Tompkins County Transportation Council for their use in the traffic model . PERIOD OF SERVICE The above Scope of Services will be performed within 30 days of ENGINEER'S receipt of this accepted and authorized Letter Agreement, with all Turn Count and Link Count Data collected prior to April 30, 2001 . W:\WORDPROCVLBWgreement+\LETTERS\Chazen Associates Attachment A.doc & Stearns&Wheler Companies ATTACHMENT B Clhazen Engineering & Land Surveying, Inc . Proposal Letter April 5 , 2001 CHAZEN ENGINEERING and LAND SURVEYING, INC . North Country Office: k `.. . __ Capital District Office: S Phone: (518) 371 -0929 '±± tc 110 Glen Street Glens Falls, NY 12801 tt t �" L �• L�. ce Dutchess County C�flce: Phone: (518) 812-0513 F`t lJl i _ Phone: (845) 454-3980 Fax: (518) 812-2205 2� L Orange County Office: www.chazencomparies.com Phone: (914) 567-1133 April 5 , 2001 Mr. Tom Friedrich , P .E . Stearns & Wheler, LLC One Remington Park Drive Cazenovia, New York 13035 Re: Revised Proposal For Ithaca Area WWTP EIS Dear Mr. Friedrich: The following is our revised proposal for the above referenced project. We look forward to discussing it with you at your convenience . Scope of Services All work products will be submitted as drafts to Stearns & Wheler and the Planning team (as appropriate) for review and comment. Note the importance of having the Planning Team conduct reviews in a timely fashion to stay on schedule . Task 1 Hick-off Meeting The Consulting Team (The Consultant) will attend a kick-off meeting with Stearns & Wheler, DEC and the owner's representatives. As discussed in our qualifications submittal, we suggest that the owner's representatives consist of an internal Planning Team consisting of representatives of each affected municipality. By so doing, buy-in and agreement with decisions can be obtained at an early project point. At this meeting the Consultant and team will discuss responsibilities , project schedule and coordination of the project with the DEC . The Consultant will prepare and distribute minutes within seven days of the meeting. THE ry Mn Chalen Enginecring & Land Surveying Co., P. C. Chcz m Chalcn Environmental Services, Inc. EnviroPlan Associates, Inc. COMPAgES TelePlan Associates, Inc. Mr. Tom Friedrich, P.E. January 24, 2001 Page 2 Task 2 Prepare Scoping Document The Consultant will review the existing draft Scoping Document in consultation with Stearns & Wheler. The Consultant will make minor revisions based on this review and will present the draft Scoping Document to the DEC for review and comment, and will meet with the DEC if necessary to review the draft. The Consultant will revise the draft in response to comments from the DEC in consultation with the Planning Team . In preparing the document, the Consultant will endeavor to focus the EIS on those issues that are potentially relevant, eliminate non-significant and non-relevant issues , identify mitigation measures to the extent practicable , and identify the extent and quality of information required. Task 3 Public Scoping Session The Consultant will conduct a public scoping session in cooperation and consultation with DEC and the Planning Team . The exact time and format of the Scoping session will be determined at the initial kick- off meeting, however it can be anticipated to include a comment period of approximately 30 days and potentially a public meeting. Task 4 Finalize Scoping Document The Consultant will finalize the Scoping Document in response to comments and in consultation with the DEC and the Planning. Team . As with all work products for this project, drafts will be submitted to Stearns & Wheler for review prior to submittal. Task 5 Prepare Draft Environmental Impact Statement The Consultant will prepare a Draft Environmental Impact Statement meeting the procedural and substantive comments of NYCRR Part 617 . 9 . Our fee for this task includes review of the draft document by the Lead Agency and revisions in response to such review. It is understood that multiple submissions may be required, although we will of course endeavor to be as responsive as possible to comments on the initial submission in order to complete the project as expeditiously as possible . We anticipate the following approach to the major subject areas of this draft. The draft will of course include the appropriate cover sheet, table of contents , executive summary and supporting figures and tables . Chapter 1 Project Description . This chapter will describe the purpose and justification for the project, including the benefits and objectives to be achieved. It will generally describe existing sewage service provisions in and around the study area . It will describe the conceptual designs and routes for ZAbusiness_development\Ithaca W WT EIS\Proposa1\4-05-01 revised proposal.doc Mr. Tom Friedrich, P.E. January 24, 2001 Page 3 the sewer lines and the physical location and conceptual design and layout of associated facilities such as pump stations . It will describe existing and proposed design flows . It will describe the regulatory environment affecting the project. It will describe the decisions to be made and approvals needed and how the project will be funded, including the potential tax burden on each affected municipality . It will describe the schedule and timing of the action, including the construction schedule . It will describe operation and maintenance of the proposed facilities . Chapter 2 Existing Environmental Settine. This chapter will describe the existing environmental setting of the project area. We will rely on existing published data and reports wherever possible . Major areas to be covered include : Physical description of the sewer line paths and pump station locations , including flora and fauna, rare and endangered species, preserves and unique natural areas , wetlands (ACOE and DEC , if any) , cultural resources, soils , subsurface geology, groundwater, topography and surrounding land use . With respect to wetlands , we will utilize available mapping to identify potentially affected wetlands . We will not conduct field investigations at this time . This chapter will also describe potentially affected resources outside of the immediate pipeline path to be analyzed with respect to induced growth . These will include land use and zoning of affected communities , comprehensive plan recommendations of affected communities , water and sewer resources of affected communities , development suitability of affected communities (see discussion of Chapter 4 below) , traffic and transportation characteristics of affected municipalities , demographic and housing characteristics of affected communities, fiscal, economic and school enrollment and taxation characteristics of affected communities and school districts , stormwater management facilities of affected communities , private utility characteristics of affected communities , and community service characteristics (e . g. fire, police , etc .) of affected communities . Depending on the results of the Scoping process , noise , visual and air resource characteristics of affected communities may or may not be included. Chapter 3 Impacts and Mitigation Measures This chapter will describe the major potential impacts of the project and proposed mitigation measures . Impacts and mitigation will be divided into direct impacts (i. e . those impacts to the physical environment that are a direct result of the project) and secondary and induced growth impacts (i. e. those impacts that may occur as an indirect result of the project) . Direct impacts will be divided into construction and operation phases . Secondary and induced growth impacts Z\business_development\Ithaca W WT EIS\Proposal\4.0501 revised proposal.doc Mr. Tom Friedrich, P.E. January 24, 2001 Page 4 will be divided into those that may occur within the service area and those that may occur regionally (i . e . outside the sewer service area) . Major construction impacts and mitigation are likely to include methods and mitigation for dealing with high groundwater, shallow bedrock depth or other subsurface conditions ; cultural resource considerations (if any) ; impacts from noise and dust, including mitigation such as limitations on hours of construction in areas identified as sensitive (e . g. those near population concentrations) or notification methods for blasting. Should wetlands appear to be impacted by construction , we will recommend generic mitigation measures . Major operations impacts are likely to relate to odor and noise from the pump stations . Secondary and induced growth impacts form a major portion of this project and will be treated in a separate chapter below . The DEIS will make clear that secondary and induced growth impacts are not a direct result of this project , but rather , are impacts that could occur in part as a result of the project . This information is being developed primarily as a tool to assist the municipalities with long range planning. Chapter 4 Growth Inducing Aspects . Our approach to this task will be to integrate GIS land use and parcel coverages with zoning data, natural resources data and infrastructure information to conduct a build-out analysis of lands within the entire sewer service area. This analysis will be correlated with engineering flow projections developed for the project. The build-out analysis will be used to project impacts . Mitigation measures will be developed in response to such impacts in close consultation with the Planning Team. Recognizing the complexity of this task , we believe it will be important for all team members to fully understand the methodology and assumptions that will be used, which will be reviewed with the Planning Team . Task 4. 1 Establish Planning Horizon . It is important to establish a planning horizon for assessment of growth related impacts . Based on discussions with the planning team , we will use a 20 -year horizon . Task 4. 2 Establish Development Scenarios . In each affected community , we will analyze existing building permit data and interview land use and zoning officials to obtain an understanding of current growth rates and how such rates may be affected by the presence of sewage capacity . Where appropriate , Z:\business_development\Ithaca WWT EIS\Proposa1\405-01 revised proposal.doc Mr . Tom Friedrich, P.E. January 24, 2001 Page 5 the analysis will consider proposed or potential zoning changes . The results of these tasks will be integrated to present three scenarios : 1) Existing Conditions , i. e . current growth rates with no sewer project; 2) Current growth rates with the sewer project, and; 3) Moderate growth rates with the sewer project. For the existing conditions scenario , infill of already sewered areas will be considered part of the baseline condition . Task 4 . 3 Establish Development Potential Based on Proximity to Sewer. Each development scenario will be considered with respect to proximity to sewer infrastructure . We propose the following . mechanism, with the expectation that it will need to be reviewed and refined in consultation with the Planning Team . Lands within 1/2 mile of existing or proposed sewer lines will be considered to have the highest development potential. Lands within to 1 mile of existing or proposed sewer lines will be considered to have the next highest development potential. Lands in excess of one mile from existing or proposed sewer lines will be considered to have the lowest development potential. We will develop a growth factor to determine the percentage of lands for which there is likely to be a demand for development within each of these areas . That is, within an area of highest development potential, we may assume that 80 % of the lands that are able to be developed will be developed, while the figure may be 20 % in the areas of lowest potential. We anticipate developing these factors based on discussion with the Planning Team. We will also ensure that the results of this analysis correlate with the flow projections developed by the engineers . Task 4 .4 Construct Land Development Potential Map . Within each area of development potential, we will construct a land development potential map . The land development potential map will be based on GIS coverages obtained from and developed by the Tompkins County Planning Department. Task 4. 5 Establish Existing Development and Zoning Potential. Existing development within each area of development potential will be queried using real property data files and zoning coverages . We will utilize digital zoning layers for the study area obtained from and developed by the Tompkins County Planning Department, Task 4. 6 Establish Development Potential of Vacant and Partially Developed Parcels. Vacant parcels and parcels that are partly developed (i. e. parcels that have some development but that are large enough to support additional development) will be compared to the results of the land development potential map to determine the percentage of the parcel that should be ZAbusiness_development\Ithaca WIT EIS\Proposal\405-01 revised proposal.doe ` Mr. Tom Friedrich, P.E. January 24, 2001 Page 6 A considered buildable . All results will be verified through field and property data research . In our experience , field verification is critical to establishing the true development potential of vacant and partially developable parcels . Failure to verify is the main reason that build-out studies typically produce unreasonably high development estimates . Verification will include a check of ownership status . (For example , a large vacant parcel may be owned by a land trust and thus have no actual development potential) . All buildable parcel areas will then be analyzed using existing zoning for each of the development scenarios (and applying development potential factors for the planning horizon) discussed above . Task 4 . 7 Calculate Impacts of Induced Growth . For each scenario , impacts in terms of traffic generation, wastewater generation, water use , population growth, school children generation , fiscal impact and other relevant impacts will be summarized. Such other relevant impacts may include the need for police and fire protection , and the demand for recreation and other community services . The need for such services will be computed at both the town and county level. Our approach to these_ areas will be to compare induced growth calculations to established standards for each service area. The following outlines our approach to the two areas we believe will be of greatest importance . Task 4 . 7 . 1 Fiscal Impacts . With respect to fiscal impact, we anticipate preparing fiscal impact analyses for each scenario for each municipality to determine whether the development scenarios will have positive or negative impacts . These analyses will include both the municipal and the various school system budgets . The analyses will be prepared using the proportional valuation method, which is the standard method routinely employed for such analyses . The proportional valuation method divides the cost of municipal services into residential, commercial and industrial components . It assumes that future demand for municipal services will occur in the same proportion as current demand. This method will allow the Planning Team to forecast whether induced growth in each community will generate school and tax revenues greater or less than the cost of the services provided. This analysis will be an important factor in the consideration of mitigation measures (see Task 4. 8 below) . Where possible , the cost of providing a particular service will be separated from the total cost of providing services to new development. Task Traffic Impacts . Working with the Ithaca Tompkins County 4. 7 . 2 p g Transportation Agency , the Consultant will analyze future traffic Z\business_development\Ithaca WWT EIS\Proposa1\4-05-01 revised proposal.doe Mr. Tom Friedrich, P.E. January 24, 2001 Page 7 impacts from each growth scenario . The analysis will be based on the NESTS model previously developed by the Transportation Agency. The Consultant will perform intersection analyses on the intersections listed in Attachment 11 Additional data will be collected where required to support the NESTS data. Using the NESTS model, Levels of Service will be calculated for each intersection for each growth scenario . Potential improvements will be summarized and a cost for each improvement presented. This section of the DEIS will also address future public transit needs for each growth scenario . Task 4 . 8 Develop Mitigation Measures . The results of the build-out study will be a valuable tool for zoning and planning purposes in the affected municipalities . We anticipate reviewing the findings of this task in draft form with each municipality . Based on this review, we will develop recommendations for proposed mitigation measures for each community. Such measures could include recommendations for changes to comprehensive plans and zoning ordinances ; recommendations for growth management measures such as phasing development or concurrency (i.e . requiring that development occur concurrent with specified physical improvements) ; recommendations for establishment of mitigation fees - or other funding mechanisms such as improvement districts for traffic or other infrastructure improvements ; and recommendations for specific infrastructure improvements , for example improvements related to transportation facilities . Task 4.9 Discuss Regional Impacts . Certain secondary or induced growth impacts may occur regionally; i . e . outside of the sewer service area. Examples are the need for regional transit or social services , or the relocation of businesses from the City of Ithaca to new population centers . This section will discuss the potential for such impacts . Chapter 5 Unavoidable Adverse Impacts . This chapter will summarize all of the unavoidable adverse impacts associated with the project. Chapter 6 Alternatives to the Action . This chapter will present and evaluate alternatives to the action . Alternatives to be evaluated will be determined in consultation with the Planning Team , and may include alternative service area(s) ; alternative routing; alternative pipe size/capacity; alternative construction techniques and the no - action alternative . Alternatives will be Z \business_development\Ithaca WWT EIS\Proposa1\4-05.01 revised proposal.doc Mr . Tom Friedrich, P.E. January 24, 2001 Page 8 evaluated at a level of detail sufficient to allow comparison of the relevant impact to the environment . The inclusion of alternative growth scenarios in the build- out study will satisfy SEQRA requirements with respect to alternative rates and types of growth , particularly for the No-Action Alternative , as it is one of the growth scenarios . Chapter 7 Irreversible and Irretrievable Resource Commitments . This chapter will summarize irreversible and irretrievable resource commitments . Appendices . We anticipate the inclusion of the following appendices . Appendix 1 Flora and Fauna Report. This appendix will contain flora and fauna surveys of the areas for which construction is proposed. The survey will identify rare , threatened and endangered species as well as unique natural communities and habitats . Appendix 2 Stage lA and 1B Cultural Resources Survey. This appendix will contain a Stage 1A Cultural Resources Survey for areas affected by project construction. A Stage 1B survey will be conducted for those areas identified as having the potential to contain cultural resources , provided that such areas are accessible. Should such areas not be accessible, an alternative approach will be to recommend that the 1B survey be carried out just prior to construction . The Stage 1B survey will consist of shovel tests, generally at 50 foot intervals along proposed construction routes . Appendix 3 Traffic Study. This appendix will contain the results of the traffic study assessing the results of the build-out study. See Appendix D for a detailed description of the scope of this study . Appendix 4 Fiscal Impact Analyses . This appendix will contain the fiscal impact analyses for each scenario in each municipality and school district . Fiscal impact analyses will be conducted utilizing the proportional valuation method developed by Burchell, Listokin and Dolphin and presented in the standard reference , The New Practitioner 's Guide to Fiscal Impact Analysis . Where possible , the cost of providing a particular service will be separated from the overall cost of providing services to new development. Appendix 5 Build- out Study . This appendix will contain the detailed results of the build-out study performed as the basis for the growth inducing/secondary impacts section , including all assumptions , data used and ZAbusiness developmentMthaca W WT EI6\ProposaN4.05.01 revised proposal.doc Mr. Tom Friedrich, P.E. January 24, 2001 Page 9 showing calculations (e . g . water use calculations , demographic multipliers , etc .) . Appendix 6 Engineering Report. This appendix will contain engineering information relevant to pump station noise and odor control. The purpose of this appendix will be to provide sufficient information to demonstrate compliance with appropriate standards and to address concerns typically associated with wastewater pumping facilities . Appendix 7 Letters of Record. This appendix will contain copies of all relevant correspondence with agencies and personnel involved with the project, such as the New York State Natural Heritage Program Significant Habitats Unit, The New York State Office of Parks, Recreation and Historic Preservation , local service providers , etc . Appendix 8 Records of Contact. This appendix will document all interviews, contacts , information sources , etc. Appendix 9 Scoping Document. This appendix will contain a copy of the Scoping Document . Appendix 10 Bibliography. This appendix will document all resources consulted. Task 6 DEIS Comment Period Support This task includes project support during the DEIS comment period, including attendance at the hearing, making presentations and answering questions as required. Task 7 Optional Task: Supplemental DEIS We believe that if the DEIS is properly prepared, there will be no need for a supplemental DEIS . However, recognizing the possibility that one may be required, and to demonstrate our understanding of the SEQRA process , we have included the preparation of a supplemental DEIS as an optional task . At this time it is not possible to provide a scope or fee for this task , should it be required. ZAbusiness_development\Ithaea WWT EIS\Proposal\4.05-01 revised proposal doe , Mr . Tom Friedrich, P.E. January 24, 2001 Page 10 Task 8 Prepare Final Environmental Impact Statement (FEIS) The Consultant will prepare a FEIS for the project. The DEIS and FEIS will collectively form the EIS upon which the agencies will make their decisions . The Consultant will work closely with Stearns & Wheler and the project team to ensure that the document reflects the collective thinking of the entire project team . In particular, it will be important that conclusions and recommendations with respect to local zoning and land use plans and traffic improvements be agreed upon, especially where there are funding implications . The FEIS will consist of the following parts . Project Description . The Project Description will summarize any changes or revisions to the project that have been found to be desirable as a result of the SEQRA process or other considerations . Summary of and Responses to Substantive Comments . This section of the FEIS will summarize substantive comments and provide responses to such comments . Substantive comments will generally be grouped by subject and a single response provided to all similar comments . Additional Studies/Analyses . Additional studies or analyses may be required to respond to certain substantive comments or because of changes to the project. This section will present such studies and analyses . Errata. Errata to the DEIS will be presented here . Task 9 Prepare Findings Statements The Consultant will prepare Draft Findings Statements for each of the involved agencies for the project , reflecting those agencies decisions for their respective jurisdictions . Draft Statements will be circulated for review and comment. We will attend meetings as required to review and refine the Statements . Task 10 Meetings The Consultant will attend meetings in support of the project as required. We have assumed ten meetings in Ithaca in support of the project (Seven Planning Team Meetings , plus Kick-off, Scoping and Public Hearing meetings) . We are of course available to attend additional meetings as required. Z\business development\Ithaca W WT EMProposa1\405-01 revised proposal.doc Mr . Tom Friedrich, P.E. January 24, 2001 Page 11 Schedule We propose to complete the DEIS for submittal within four months of Notice to . Proceed. This schedule assumes completion of the public Scoping session by approximately the second month of the project and issuance of a final Scoping document by approximately the third month of the project. (We will of course be preparing the DEIS beginning from Notice to Proceed) . After submission of the DEIS , the schedule will be somewhat dependent on actions by the Lead Agency. In general, we would expect the following after submission of the DEIS . DEC Completeness Review 30 days Revisions and Resubmission 30 days Comment Period 45 Days Prepare FEIS 45 Days Prepare Findings 30 Days Thus , with four months to prepare and submit the DEIS , we anticipate a total project time of ten months . Again , let us emphasize our commitment to work with the Planning Team to respond to information requests and otherwise complete the project in as timely a fashion as possible . We anti cipate monthly meetings with. the project team during the ten month schedule , of which three meetings will consist of the kick-off meeting, the Scoping meeting and the DEIS public hearing. Z:\business_developmentVthaca WWT EMProposa1\4.05-01 revised proposal.doc Mr. Tom Friedrich, P.E. January 24, 2001 Page 12 Fee We propose to complete Tasks 1 - 6 exclusive of the Phase 1B Cultural Resources Survey for a lump sum professional fee of $ 80 , 000 . This fee includes the completion of one set of revisions to the DEIS based on Lead Agency comments . Expenses such as travel, printing and lodging shall be in addition to the professional fee . This fee does not include the traffic study , or any associated counts , which we understand will be contracted for separately. Our fee is broken down as follows . Fee Schedule Task Fee Task 1 Kick-off Meeting $ 1 ,000 Task 2 Prepare Scoping Document $500 Task 3 Public Scoping Meeting $11000 Task 4 Finalize Scoping Document $500 Task 5 Prepare DEIS 1 . Project Description $51000 2 . Existing Environmental Setting $7,500 3 . Impacts and Mitigation Measures $ 10 , 000 4 . Growth Inducing Aspects $40 , 000 5 . Unavoidable Adverse Impacts $19000 6. Alternatives $42000 7. IrreversibleArretrievable Resource Commitments $1 ,000 Appendices 1 . Flora and Fauna $2 , 500 2. Stage 1A Cultural Resources Survey $2,500 3. Traffic Sep Contract 4. Build-out Study Inc. Above 5 . Engineering Report $3 ,500 Subtotal All DEIS Tasks $80, 000 Z\business_development\lthaca WWT EMProposa1\4-05-01 revised proposal.doc Mr. Tom Friedrich, P.E. i January 24, 2001 Page 13 r We propose to complete the Phase 1B Cultural Resources Survey for a fee of $2 , 500/linear mile of testing, (or equivalent for non -linear areas) inclusive of expenses . With respect to Task 7, we propose to review the Scope of any Supplemental DEIS that may be requested and negotiate a fee with you after such review . As previously stated, we believe that if the DEIS is properly scoped and prepared, a Supplemental DEIS will not be required. With respect to Task 8 , we propose to negotiate a fee for preparation of the FEIS after review of all comments . As previously stated to you , $40 , 000 is a good mid- range estimate for the cost of the FEIS . With respect to Task 9 , we propose to complete the Findings Statements on an hourly basis with a Not to Exceed fee of $ 5 , 000 . With respect to Task 10 , we propose that all meetings be reimbursed on an hourly basis. We recommend that you budget $ 10 , 000 for meetings . Expenses shall include travel, lodging and printing. We recommend you budget 5 % of the project fee for expenses . Again, thank you for the opportunity to submit this revised proposal. We look forward to the opportunity to review it with you at your convenience. Sincerely, Stuart F. Mesinger, AICP Director cc: Dan Stone, P .E . Sharon Zampko ZAbusiness_development\Ithaca WWT EMProposa1\4.05.01 revised proposal.doc ATTACHMENT # 7 MAINTENANCE WORKER WORKLOAD ANALYSIS ESTIMATED WORK ELEMENT HOURS Sewer Pump Station Inspections 8 Town Hall Maintenance 16 Mechanical system inspections Misc. repairs , walls, furniture etc Electrical Repairs Light bulb replacement Plumbing repairs HVAC Filter replacements Sprinkler system inspections Exterior brick re pointing and repairs Patching holes in old basement walls Supervise cleaning Supervise exterior painting Supervise repainting in old basement Supervise Snow removal Supervise Landscape maintenance Highway Facility 16 Mechanical system inspections Misc. repairs, walls, furniture etc Electrical Repairs Light bulb replacement Plumbing repairs HVAC Filter replacements Sprinkler system inspections Supervise cleaning total 40 MAINTENANCE WORKER TOMPKINS COUNTY Department Public Works , School Districts , TC3 Classification Non - Competitive Labor Grade G ( 7 ) TC3 : D Approved Revised 11 / 74 ; 2 / 85 ; 6 / 92 ; 1 / 98 ; 9 / 98 By HH , Commissioner of Personnel DISTINGUISHING FEATURES OF THE CLASS : This is a broad class covering many types of recurring mechanical work involving responsibility for performing semi - skilled mechanical and other building maintenance tasks , and for assisting skilled workers in a variety of construction , maintenance or repair work by performing the less skilled duties of the trade . Although a working knowledge of one or more trades is necessary , a maintenance worker does not utilize the more skilled techniques for any considerable portion of time . General instructions are received regarding routine jobs with detailed instructions on new , unusual or difficult assignments . Work is performed under immediate or general supervision , depending upon the nature of the task or assignment . The incumbent will perform all related duties as required . TYPICAL WORK ACTIVITIES : Serves as a general handyman performing a variety of semi - skilled duties ; Checks building or area of responsibility daily to insure building systems are operating ( i . e . , HVAC , elevators , lights , roof , doors , etc . ) ; May install , maintain and replace locks , and orders or cuts keys ; Performs semi - skilled work in masonry , carpentry , electrical , HVAC , plumbing or painting operations and construction work ; Helps to install and repair wiring systems and electric fixtures and equipment ; Performs minor repairs on windows , doors , floors , ceilings , walls , roofs and other parts of buildings ; Does interior and exterior painting ; Helps to install and repair general plumbing equipment , such as sinks , toilets and baths ; Assists in cleaning and repairing boilers , cooling towers , heat pumps , air handling units , pumps , heaters , pipe lines , valves , traps and other mechanical / ventilating systems ; Removes snow and ice from building entrances , walks , driveways , pathways , steps and parking lots ; Makes deliveries , loads and unloads materials , and moves furniture and equipment ; Picks up and hauls recylables and trash ; Fixes locks in emergency situations ; Mixes mortar , plaster and concrete and assists in laying brick , plastering walls , and finishing concrete work ; Repairs , rebuilds and refinishes recreation equipment ( school districts ) ; Assists in the conditioning and maintenance of athletic and recreation fields and areas ( school districts ) ; Operates trucks , automobiles , air compressors , and other motorized equipment ; CONTINUED NEXT PAGE MAINTENANCE WORKER ( CONTINUED ) TYPICAL WORK ACTIVITIES ( cont . ) : Assists a skilled mechanic and individually performs semi - skilled repair work in connection with the repair , maintenance , and overhauling of motor equipment ; Takes part in general grounds maintenance activities such as keeping grounds free of litter and debris , mowing , weed - eating , raking , reseeding , fertilizing and trimming shrubbery ; Participates in asbestos awareness , confined space , and lockout / tag - out training ; Performs other semi - skilled duties as necessary . FULL PERFORMANCE KNOWLEDGE , SKILLS , ABILITIES AND PERSONAL CHARACTERISTICS : Working . knowledge of the common practices , tools , terminology , and safety precautions of one or more of the mechanical or construction trades ; Ability to understand and carry out instructions given both orally and in writing ; Ability to establish and maintain good interpersonal working relations ; Ability to perform work requiring physical exertion such as lifting , digging and repetitive motion ; Ability to maintain simple written records or logs ; Ability to identify potentially hazardous or unsafe conditions ( i . e . , asbestos , confined space , electrical hazards , etc . ) ; Ability and willingness to follow safety policies ( i . e . , PPE , asbestos , lockout / tag - out , confined space , MSDS , lifting , etc . ) ; Ability to operate and / or maintain a variety of maintenance equipment ( i . e . , scaffolding , pumps , lifts , etc . ) , grounds - keeping equipment ( i . e . , riding and walk behind mower , weed- eater , leaf blower , trimmers , chain saw , pressure washer ) , snow removal equipment ( i . e . , snow-blower , plow , spreader ) , and other vehicles ( i . e . , trucks , vans , dump truck ) Willingness to work outdoors in all weather conditions ; Skill in the use of a variety of hand and power tools ( e . g . , hammer drill , table saw , jigsaw , circular saw , reciprocating saw , miter saw , grinder , sander , plane , router , welding equipment , drill press , radial arm saw ) ; Mechanical aptitude ; Manual dexterity ; Initiative ; thoroughness ; dependability ; Good judgment ; Physical condition commensurate with the demands of the position . MINIMUM QUALIFICATIONS : ( a ) Graduation from High School or possession of a high school equivalency diploma AND one year of full - time paid ( or the equivalent part - time and / or volunteer ) experience in either general building construction or maintenance work in one or more of the standard trades such as carpentry , plumbing , or electrical ; OR ( b ) Four years of full - time paid ( or the equivalent part - time and / or volunteer ) experience in either general building construction or maintenance work in one or more of the standard trades such as carpentry , plumbing , or electrical . SPECIAL REQUIREMENTS : Possession of a valid NYS Driver ' s license to operate a motor vehicle at the time of application . m3 . doc 10 / 90 SUPPORTING MATERIALS AGENDA NOS . 18 & 19 5 / 7 / 2001 w U Z Y c z0 F KW z ¢ u^. a wZ 0 1U w t; a1 ax w a ww RZ Wf W Q O d W W Z D a Y 3 U 10 OO � rc 2m .�;. V, �zu z a0 g0 w � Q xz rcIr O' 9 all 0 _ w w w O w w m U' w � 3y � 0 Da g S WIN i.} Y� �:2 8 3, e 'Y a vp%Q U OZ O _ K ZQ z QZW 0: Q rs'c � 0 OWE WU k a wZx ix U) U' 0 O0 W w F w FQQ Z KF F (A N N Lu Z Q W Z CL W 000 w v Z U Z w W Q W W d' a W z c U' o z C7pc1 Z O Z (7 w N {i f uj Lu U y a > c W g° coo v w Z a `Z _ m FL ° 0 z 51,3 w S ATTACHMENT # 8 SENIOR ENGINEERING TECHNICIAN TOMPKINS COUNTY Department: Town of Ithaca Classification : Competitive Labor Grade : Approved : Revised : By : DISTINGUISHING FEATURES OF THE CLASS : This position provides technical support and research assistance for all types of highway and engineering projects . An employee in this position utilizes numerous surveying skills. Assists in development, implementation , maintenance , and the monitoring of compliance with regards to Public Works and Engineering projects . Work is performed under the general supervision of the Highway Superintendent. Direct supervision is exercised over the work of the Engineering Technician I , and may lead small groups of employees and contractors at the job site . Does related work as assigned . TYPICAL WORK ACTIVITIES : Inspects and evaluates conditions of infrastructure ; Monitors compliance with respect to rules, regulations , codes and contracts ; Assists with development of budgets and schedules for Engineering projects; Plans and performs all types of surveys including photorammetric, construction , property, topographic, traffic, route, and-hydrographic; Performs and coordinates construction inspection to ensure proper implementation of plans , specification , regulations and codes ; Performs and coordinates material and construction testing in the field and/or lab; Prepares and plans for Engineering projects; Performs coordinating Engineering computation and design under general supervision of the Director of Engineering ; Provides technical assistance for projects. FULL PERFORMANCEKNOWLEDGE, SKILLS , ABILITIES AND PERSONAL CHARACTERISTICS : Good knowledge of the practices and principles of engineering and construction ; Good understanding of the instruments and materials used in engineering and construction projects; Good knowledge of survey and engineering terminology; Good knowledge of rules , regulations and codes pertaining to engineering projects; Ability to read and understand engineering drawings and specifications; Ability to formulate schedules ; Ability to perform surveys including but not limited to photorammetric, construction , property, topographic, traffic, route , and hydrographic; Ability to perform material and construction tests in the field and lab ; Ability to understand and interpret complex oral and written information ; Ability to use microcomputers and engineering software programs; Physical condition commensurate with the demands of the position CONTINUED NEXT PAGE SENIOR ENGINEERING TECHNICIAN ( CONT. ) MINIMUM QUALIFICATIONS : ( a) Graduation from a regionally accredited or New York State registered two year college with an Associates degree in Engineering Technology AND four years of full time paid (or the equivalent part-time and/or volunteer) broadly based experience in the design and/or construction of utility projects and/or heavy highway projects with at least two years of which must have been in a supervisory capacity; OR ( b) Graduation from high school or possession of a high school equivalency diploma AND six years of full time paid (or the equivalent part-time and/or volunteer) experience in the design and/or construction of utility and/or heavy highway projects with at least two years of which must have been in a supervisory capacity; OR (c) Any equivalent combination of training and experience as described in (a) and (b) above . SPECIAL REQUIREMENTS : Within twelve months will obtain certification from the National Institute for the Certification of Engineering Technicians or equivalent certification . Must possess at the time of appointment a valid New York State drivers' license with a clear driving record and maintain it throughout the term of employment. ATTACHMENT X69 TOWN OF ITHACA Transitional Dut- Program DESCRIPTION A program of transitional duty Is hereby established for Town personnel �vho sustain a work related disabling injury subject to the follo �ying guidelines . An injured employee who is judged to have transitional duty capacit- by his/ her treating physician may be given a transitional duty assignment consistent with his/ her physical abilities and any limitations imposed by the treating physician . It is the goal of the Town of Ithaca , with the cooperation of all departments , to locate and assign transitional duty, when feasible, to employees who are temporarily disabled from their regular job . All such transitional duty work assignments are to be within the limitations as described by an approved physician . PROCEDURES 1 . To be considered for transitional duty, an employee must be able to go back to normal working conditions within 12 weeks . An employee shall have an evaluation every 30 days by a physician and report to the Toxvn as to the Progress of healing . 2 . The Human Resources Office will communicate in writing with the employee' s treating physician or a case manager using the attached forms . The approved physician shall be encouraged to release temporarily disabled employees to a modified duty work . 3 . The Town needs to know, in writing, the specific limitations in regard to lifting, bending, standing, contact with various substances, etc . The doctor will indicate N tasks may or may not be within the physical capability of the worker . The doctor will also be requested to list any limitations, such as the number of hours Per day , and any other restrictions that may apply . 4 After the treating physician agrees to the transitional duty regimen, the injured employee will meet with the Department Head and Human Resources Office wlho will arrange the transitional duty schedule and activities consistent with the medical release and capacities . Adjustments to the work schedule and type of modified duties will be made as dictated by common sense and the circumstances of each injured person . �� . The employee ' s regular work department shall attempt to locate work �issignments �/ within the capacities described by the physician . b . If no suitable temporary assignment is available within the department, the Human Resources Office will attempt, %\Then feasible, to coordinate and effect C1 temporary re - assignment of the employee in another Department. The Department of which the employee is regularly assigned will continue to provide regular wages . C . After the treating physician determines that the injured person is cleared for normal duties , the employee will be taken off the transitional duty assignment and returned to his / her normal job . The injured employee ' s medical treatment, such as prescribed physical therapy and visits to the doctor, will have priority over all other activities . There may be instances where a doctor may agree to a limited or trial period of transitional duty . The Town will react accordingly to the treating physician' s instructions . The Town inust understand these limitations and live by them, enforcing- with discipline, if necessary . Re- injury during transitional duty, is not common but is quite possible if limitations are ignored . If the staff member refuses to accept the transitional duty position, refusal must be put in N/vriting and filed in the Human Resources Office . Refusal to return to a restricted duty position could result in discontinuing disability pavments . vas, O F r P � 9C F 9 18211 TOWN OF ITHACA 215 N . Tioga Street , ITHACA , N . Y . 14850 TOWN CL ERK 273- 1721 HIGHWAY (Roads, Parks , Trails , Water& Sewer) 273- 1656 ENGINEERING 273- 1747 PLANNING 273- 1747 ZONING 273- 1783 FAX (607) 273-5854 Date Doctor' s Name Address City , State , Zip Re . : Employee' s Name Date of Accident : Dear Dr . ; The Town of Ithaca believes it benefits both our injured employees and our company to return our employees to a productive job as soon as possible after an injury . Thus , we are working with the above named injured employee regarding suitable modified work designed to comply with your specific limitations . Our approach toward transitional work is outlined below: 1 . We ask the medical care provider to complete the attached Physical Capacities Form . 2 . Upon receiving the completed form from you , we will fashion a job or variety of jobs , which conform to the limitations you have set for the injured employee , if we can . 3 . We request that you keep the Town apprised of any and all changes in the employees capabilities at least every 30 days . I have enclosed a Physical Capacities Form for your completion . I look forward to its timely receipt , so that we can begin to identify appropriate work for Please contact me at 273- 1721 , if you have any questions . Sincerely , Judith C . Drake , PHR Human Resources Specialist Cc : Public Employers Risk Management Association - Public Employer Risk Management Rssociati ® n III Winners Circle- P 0 Box 12250 - Albany NY 12212 - 2250 (518) 458 - 7796 (800 ) 834 -3697 FAX ( 518) 4 58 - 781 1 am ,. E Fz „ Functional City S Porm Dear Doctor: Please complete the appropriate items below based on your clinical evaluation . This form should be given to the employee and returned to their supervisor. Patient Name : Employer : In an eight hour day , the patient can ( please circle full capacity for each activity and check appropriate box ) : With Restrictions Continuously Stand 1 2 3 4 5 6 7 8 Hrs. ❑ ❑ Diagnosis Walk 1 2345678Hrs. ❑ ❑ Prognosis Sit 1 2345678Hrs. ❑ ❑ In an eight hour day , the patient can : • Lift up to : Never Occasionally Frequently Continuously 0 - 33 % 34% - 66 % 67 % - 100% 10 Lbs . ❑ ❑ ❑ ❑ 20 ❑ ❑ ❑ ❑ 50 ❑ ❑ ❑ ❑ 100 ❑ ❑ ❑ ❑ • Carry up to: 10 Lbs. ❑ ❑ ❑ ❑ 20 ❑ ❑ ❑ ❑ 50 ❑ ❑ ❑ ❑ 100 ❑ ❑ ❑ ❑ Bend ❑ ❑ ❑ ❑ Squat ❑ ❑ ❑ ❑ • Crawl ❑ ❑ ❑ ❑ • Climb ❑ ❑ ❑ ❑ • Reach above shoulder level ❑ ❑ ❑ ❑ Patient can use hands for . Simple Grasping • Pushing/ Pulling • Fine Manipulation repetitive actions such as: Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Patient can use feet for repetitive movements as in operating foot controls • Right foot: Yes ❑ No ❑ • Left foot: Yes ❑ No ❑ • Both: Yes ❑ No ❑ Patient is restricted by environmental factors ( heat / cold , dust , dampness , heights , fumes , gas , etc. ) : No restrictions ❑ Limited restrictions ( please specify below ) ❑ Patient can return to work on this date: / / and can assume: Full duty ❑ Modified duty ❑ If modified duty , patient can return to full duty on ( estimated date ) : Modified duty restrictions : Will patient require any assistive devices or braces to return to work ? Yes ( specify below) ❑ No ❑ Describe assistive devices needed, and restrictions they may cause : Other comments: r ,ysician ' s name ( please print ) : Tel . # : Physician ' s signature : Date : _ _ /__ /_ _ Thank you for your assistance and service to our employees ATTACHMENT 410 TAPES : PLANNING BOARD NUMBER OF DATE DISPOSITION DATES TAPES APPROVED DATE 12/21 /99 3 6/6/00 10/6/00 2/15/00 2 6/6/00 10/6/00 317/00 3 5/2/00 9/2/00 3/21 /00 2 5/2/00 9/2/00 4/4/00 3 10/24/00 2/24/01 4/25/00 1 9/5/00 1 /5/01 5/2/00 1 9/5/00 1 /5/01 5/16/00 1 10/24/00 2/24/01 6/6/00 2 9/5/00 1 /5/01 TAPES : TOWN BOARD NUMBER OF DATE DISPOSITION DATES TAPES APPROVED DATE 4/10/00 3 5/6/00 9/6/00 5/10/00 3 6/12/00 10/12/00 6/12/00 3 7/10/00 11 /10/00 7/10/00 4 9/11 /00 1 /11 /01 8/7/00 3 9/11 /00 1 /11 /01 9/11 /00 3 10/2/00 2/2/01 10/2/00 3 11 /6/00 3/6/01 11 /9/00 3 12/11 /00 4/11 /01 12/11 /00 3 12/29/00 4/29/01 TAPES : ZONING BOARD NUMBER OF DATE DISPOSITION DATES TAPES APPROVED DATE 3/8/00 1 5/10/00 9/10/00 4/12/00 2 6/14/00 10/14/00 5/10/00 3 6/14/00 10/14/00 5/24/00 2 7/12/00 11 /12/00 6/14/00 1 7/30/00 11 /30/00 7/12/00 1 8/30/00 12/30/00 9/13/00 2 10/30/00 2/28/01 10/11 /00 2 11 /30/00 3/30/01 11 /8/00 2 12/30/00 4/30/01 12/13/00 2 12/26/00 4/26/01 ATTACHMENT # 11 HEAVY EQUIPMENT MECHANIC TOMPKINS COUNTY Department Public Works , Various Towns / Villages Classification NC for All Civil Divisions Labor Grade K ( 11 ) Approved CA043 - 941 4 / 19 / 94 Revised 01 / 01 , 04 / 01 By AF , Commissioner of Personnel BBP Risk Factor 3 DISTINGUISHING FEATURES OF THE CLASS : This is skilled work primarily responsible for the efficient performance of a variety of public works automotive equipment repair , heavy equipment repair , machinist tasks and / or heavy equipment operation as needed . This class is distinguished from Automotive Mechanic Helper or Assistant by the ability to perform repairs at the journey level . General instructions are received from a higher level employee regarding what tasks to perform . Considerable autonomy and independent judgment is required to plan and carry out the details of the work assigned . May lead the work of Automotive Mechanic Helpers or other personnel as assigned . The incumbent may also perform the duties and responsibilities of the Equipment Service Manager in his / her absence . The incumbent will perform all related duties as required . TYPICAL WORK ACTIVITIES : Diagnose and trouble shoot for preventative maintenance and / or equipment failure ; Performs skilled operations in making general repairs on motor equipment such as automobiles , trucks , tractors , sweepers , bulldozers , graders , rollers , backhoes , power saws and other public works equipment ; May perform major engine overhauls on gasoline and diesel engines such asinstalling connecting rods and bearings , sleeve kits , pistons and rings , grinding valves , etc . ; Repairs or overhauls brake systems , differentials , transmissions , front and rear axles , suspension systems , steering systems , hydraulic systems end electrical systems ; Performs welding and fabrication work on heavy equipment ; Operates machine shop equipment , including lathes , grinders , torches , welders , electronic and other diagnostic test equipment and such other machines and equipment used in the department ; and Submit daily written reports and shop repair orders ; In the Towns and Villages , an incumbent may be required to operate motor equipment , heavy equipment or serve as general labor in support of departmental operations as the needs of the service require . FULL PERFORMANCE KNOWLEDGE , SKILLS , ABILITIES AND PERSONAL CHARACTERISTICS : Thorough knowledge of standard automotive repair methods and of the terminology and tools of the trade ; Skill in the use and care of automotive and public works equipment servicing tools and equipment ; Ability to make difficult repairs to automotive and other mechanical equipment ; Ability to work from plans , specifications , electrical and hydraulic schematics , rough sketches and oral instructions ; Ability to lift heavy objects ; Ability to perform activities involving considerable strenuous effort ; Ability to operate a wide variety of motor equipment and heavy equipment ; Willingness to use and operate equipment , tools and machines ; Willingness to tolerate odors , dirt , exposure to solvents , oils , work in all kinds of weather conditions , and make repairs on job sites and roadways ; Good coordination , dexterity ; Physical condition commensurate with the demands of the position ; and Must be willing and able to work overtime and respond to emergency work as needed . CONTINUED NEXT PAGE HEAVY EQUIPMENT MECHANIC ( CONTINUED ) MINIMUM QUALIFICATIONS : EITHER : ( a ) Graduation from a regionally accredited or New York State registered two year technical school or community college with an Associate ' s Degree or certificate in heavy equipment technology or mechanics and one year of experience in heavy vehicle repair performing repair and maintenance ; OR ( b ) Graduation from high school technical or vocational program in automotive mechanics and three years of experience in a heavy equipment repair shop performing repair and maintenance of heavy equipment under the supervision or direction of a journey- level automotive mechanic ; OR ( c ) Five years experience in a heavy equipment shop performing repair and maintenance of heavy equipment under the supervision or direction of a journey- level automotive mechanic . SPECIAL REQUIREMENT : 1 , Effective April 1 , 1992 , possession of a New York State Drivers License Class Non- CDL C is required at the time of appointment . Town or Village employees operating Motor Equipment or Heavy Equipment on streets or roadways must possess a class A or B commercial drivers license and must be enrolled in the Tompkins County Drug and Alcohol Testing Consortium . 2 . Possession of a NYS Department of Motor Vehicle Inspection Certification Group I and Group II , and required air brake training certificate at the time of appointment . NOTE : When required by employer , must furnish own hand tools and tool box . H7 . doc 04 / 19 / 94 ATTACHMENT # 12 HUMAN RESOURCES MANAGER TOMPKINS COUNTY Department: Town of Ithaca Classification : Competitive Labor Grade : Approved : Revised : By : DISTINGUISHING FEATURES OF THE CLASS : This is a managerial position involving responsibility for the performance of personnel , commercial liability insurance and related activities in the town . The incumbent administers personnel policies, employee benefit programs, orientation programs , maintains and prepares a variety of records and reports and administers the Town's commercial insurance program . The incumbent coordinates personnel responsibilities for the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) with the Administration Manager. Attendance at Town Board meetings is required . The work is performed under the supervision of the Town Supervisor with considerable leeway allowed for the exercise of independent judgment in carrying out details of the work. Supervision is exercised over a small clerical staff. The incumbent will perform all related duties as required . TYPICAL WORK ACTIVITIES : Administers employee benefit programs including health insurance , workers' compensation , retirement, disability insurance , deferred compensation , life insurance; Coordinates civil service reporting activities, acting as liaison with County Personnel Office; Assists in the formulation and implementation of personnel policies and procedures ; Coordinates and assists in the recruitment and interviewing of employees; Maintains the Town Personnel Manual and related handbooks; Maintains contacts with department heads to assist in mediating personnel related problems and to develop improved labor relations; Reviews and updates employees' duties statements and recommends salary grades to Town Supervisor and department heads ; Develops and conducts employee orientation programs; Develops and conducts employee exit interviews ; Schedules training programs for town employees in conjunction with department heads ; Supervises and participates in the collection , tabulation and maintenance of statistical data; Prepares budget figures for Personnel Office, benefits programs and town's insurance program ; Supervises the preparation of the payroll ; Prepares a variety of personnel records and reports; Administers the town's commercial liability insurance coverage; Coordinates safety program for Town Hall with the Town 's Safety Officer; Maintains security system for Town Hall ; Acts as Co-chair of the Safety Committee ; Provides direct support to the Personnel Committee ; Develops and maintains employee related programs; Maintains and reconciles the Trust and Agency checking account; Coordinates personnel matters with the Administration Manager at SCLIWC ; Supervises clerical staff and crossing guards . CONTINUED NEXT PAGE HUMAN RESOURCES MANAGER (CONT. ) FULL PERFORMANCE KNOWLEDGE , SKILLS , ABILITIES AND PERSONAL CHARACTERISTICS , Good knowledge of the principles and practices of modern public personnel administration ; Good knowledge of the overall organization of town government; Good knowledge of modern office practices, procedures and equipment; Ability to read and interpret complex regulations including those dealing with civil service, unemployment insurance, retirement system , health insurance and commercial insurance; Ability to communicate effectively, both orally and in writing ; Ability to compile data and compose correspondence and reports from general instructions; Ability to prepare budget figures; Ability to reconcile checking accounts; Ability to deal courteously and effectively with the public, boards and committees , and counterparts in other municipalities; Ability to supervise the work of others; Physical condition commensurate with the demands of the position . MINIMUM QUALIFICATIONS : EITHER : (a) Graduation from a regionally accredited or New York State registered college or university with a bachelor's degree in personnel, public or business administration or a closely related field and two years of personnel experience, with one year of supervisory experience; OR (b) Graduation from a regionally accredited or New York State registered college or university with an associate's degree in personnel , public or business administration or a closely related field and four years of personnel experience, with one year of supervisory experience; OR (c) Graduation from a high school or possession or a high school equivalency diploma and ei ht years of full time paid experience in personnel , with one year of supervisory experience; OR (d ) An equivalent combination of experience and training as outlined in (a) , ( b) and (c) above . Special Requirements : Certification by Human Resources Certification Institute (Society For Human Resources Management) is desirable within 24 months of appointment. Notary Public License desirable within 12 months of appointment. HR MGR.DOC ATTACHMENT # 13 44P ASSISTANT DIRECTOR OF PLANNING TOMPKINS COUNTY Department : Town of Ithaca Planning Classification : Competitive Labor Grade: Approved : Revised : By: BBP Risk Factor: DISTINGUISHING FEATURES OF THE CLASS : This is a responsible position involving the performance of a variety of moderately difficult and complex duties in municipal and community planning. Assists the Director of Planning in administering and implementing the functions of the Town Planning Department. The ,incumbent provides staff support to various town boards and committees , prepares complex planning studies, reviews development proposals , and responds to inquiries regarding planning issues . Is responsible for coordinating and administering the Town's Agricultural Land Preservation Program . Work is performed under the general supervision of the Director of Planning with leeway allowed for the use of independent judgment in caring out work activities . Supervision is exercised over subordinate staff. Acts for Director of Planning in his/her absence. Attendance at evening meetings at various board and committees of the Town may be required . The incumbent does related work as required . TYPICAL WORK ACTIVITIES : Provides technical support to the Town Planning Board , Town Planning Committee and Zoning Board of Appeals , and other boards and committees as needed ; Analyzes development plans and projects , prepares written reports and environmental assessments ; Prepares a variety of community planning statistics , reports and plans ; Collects , tabulates and analyzes data on population , natural resources and land use and local economic conditions for use in planning activities ; Plans and conducts field studies and surveys to collect demographic and other planning related data; Prepares maps , charts and other graphic materials ; Designs plans for parks and recreation projects; Assumes responsibilities of the department when the Director of Planning is not available ; Supervises subordinate planning staff, including the recruitment and evaluation of student interns ; Assists in preparing the Planning Department budget; Responds to requests for information from the general public, town officials and staff on zoning and subdivision regulations , proposed developments and related planning issues ; Participates in meetings and conferences on planning needs and projects; Coordinates and administers the Town 's Agricultural Land Preservation Program , CONTINUED NEXT PAGE ASSISTANT DIRECTOR OF ENGINEERING TOMPKINS COUNTY Department: Town of Ithaca Engineering Classification : Competitive Labor Grade : Approved : 8/95 Revised : By: AFCommissioner of Personnel DISTINGUISHING FEATURES OF THE CLASS : This is a responsible engineering position which gives assistance to the Director of Engineering (Town Engineer) in administering and implementing the functions of the Engineering Office. The incumbent designs, prepares plans and specifications , and coordinates engineering projects and activities . Performs inspections and prepares cost estimates . Work is performed in the office and occasionally at work sites under the general supervision of the Town Engineer with moderate leeway allowed for the use of independent judgment in carrying out work actives. Supervision is exercised over subordinate technical staff and acts for the Town Engineer in his/her absence. Attendance at evening meetings of various Boards and committees of the Town may be required . Does related work as required . TYPICAL WORK ACTIVITIES : Designs engineering projects and prepares plans and specifications, and contract documents for water, sewer, highway, drainage, and related construction and improvements ; Coordination of deed and easement filing ; Negotiates , obtains , and files easements and R . O .W. Is for public works project; Performs field survey work for town infrastructure work projects ; Prepares cost estimates for work projects; Performs on-site inspections of work in progress and completed projects; Coordinates work projects with Highway and other relevant departments and personnel ; Responds to residents' complaints on water, sewer, storm water and road problems , ensuring corrective action as needed ; Prepares plans and reports on capital projects ; Assists in working with representatives from other municipalities on projects of mutual interest; Assists in the selection of department equipment; Assumes responsibilities of the department when Director is not available; Supervises subordinate engineering staff, including the recruitment and evaluation of student interns ; Emergency response to evaluate and assist in diagnosis and repair/correction of problems/failures in municipal infrastructure; Availability for 24 hour emergency response. CONTINUED NEXT PAGE ASSISTANT DIRECTOR OF ENGINEERING ( CONT) FULL PERFORMANCE KNOWLEDGE. SKILLS . ABILITIES AND PERSONAL CHARACTERISTICS : Thorough knowledge of the principles , terminology, and practices of civil engineering , Thorough knowledge of field surveying techniques; Good working knowledge of current construction , construction management , and maintenance principles, practices and standards and their application to municipal infrastructure ; Ability to perform complex engineering and field surveying calculations; Ability to design engineering public works projects and prepare plans and specifications ; Ability to prepare complex reports and records ; Ability to lay out the working details of engineering projects ; Ability to follow technical oral and written instructions; Ability to communicate effectively, both orally and in writing ; Ability to supervise the work of others; Ability to use microcomputers and engineering software programs; Engineering In Training certificate desirable; Dependability, initiative , resourcefulness, good judgement and accuracy are required ; Physical condition commensurate with the demands of the position_ MINIMUM QUALIFICATIONS : EITHER : (a) Graduation from a regionally accredited or New York State registered college or university with a bachelor's degree in civil engineering or a related engineering field and two years of civil engineering experience ; OR ( b) Graduation from a regionally accredited or New York State registered college or university with an associate's degree in civil engineering or a related engineering field and four years of civil engineering experience; OR (c) An equivalent combination of training and experience as defined by the limits of (a) and ( b) above. SPECIAL REQUIREMENT: *Must possess and maintain a valid New York State driver's license with a clear driving record . *Desirable — Engineer in Training ( EIT) certificate A: A15 . doc ATTACHMENT # 14 J' Tompkins . Couinty DEPART_ MENT . OF PLANNING ', 121 East Court`. Street c .P / . Ithaca; Ne_ W York- 148 James W. Hanson, Jr. �� Telephone (607) 274-5560 Commissioner of Planning Fax (607) 274-5578 3/28/2001 DRAFT Groundwater Resources : GLOSSARY of Terms Aquifer An underground unit of saturated soil or rock that can store and field water. Artesian aquifer See confined aquifer. Baseflow The component of flow in streams that comes from groundwater discharge , Capacity The ability of underground water resources to store and discharge water and recharge water . Cohesion The attraction of water molecules to each other because of hydrogen bondin . Also known as surface tension . Cone of depression The zone around a well in an unconfined aquifer that is normally saturated but becomes unsaturated when the well is pumped . Confined aquifer An aquifer that is bounded above and below by confining layers which transmit water significantly slower than the aquifer . The water level in a well tapping a confined aquifer will rise above the top of the aquifer because the confined aquifer is under pressure . Also called artesian or pressure aquifer. Confining or A layer of lower permeability material that overlies an aquifer ( like impermeable layer clay or dense rock) . Sometimes called an a uitard . Contaminant Any substance that when added to water ( or another substance ) makes it impure and/or unfit for consumptive use . Discharge An outflow of water from a stream , pipe , groundwater aquifer , or watershed . The opposite of recharge . Dispersion Water carrying a contaminant becoming more separated by following a variety of distinct flow paths through an aquifer . Drawdown A lowering of the water table in a confined aquifer caused by pumping of a well . Evapotranspiration Water returned to the atmosphere by evaporation from land and water, and by transpiration of living plants . Flow The volume and speed of groundwater as measured at a articular point . Groundwater Water found in the spaces between soil particles and cracks in rocks underground located in the saturated zone ) . Hydraulic head The energy that causes groundwater to flow. It is the sum of the ravitational energy and the ressure ener ` �r Recccled per/)eI' Q Hydrogen bonding The cohesive force caused by the polar nature of water, in which the oxygen atom in one water molecule is attracted to the hydrogen atom of another water molecule . This bonding causes water to have many of its unique properties . Hydrologic cycle The circulation of water from the land and bodies of water to the atmosphere and back again , Indicator A chemical or biological parameter that can be used to indicate the possible presence of other contaminants . Natural compounds The characteristics of water resources in its pristine state ; substances in water that are not the result of human impacts . Nonpoint source Sources of water pollution that cannot be attributed to one specific pollution discharge point . Path The direction groundwater takes as it flows underground , Permeability The ability of water to travel through rock or unconsolidated material . This is primarily a function of the sizes of the interconnected pores and the shapes of the openings , Piezometer A well installed to monitor hydraulic head or to monitor groundwater quality , Plume An emission into groundwater resources that has a starting point and a noticeable pathway , Point source Water pollution that can be directly attributed to one source . pollution Porosity The ratio of the volume of void spaces in a rock or sediment to the total volume of the rock or sediment . Recharge The addition of water to the groundwater through the infiltration of precipitation through the unsaturated zone into the aquifer. Saturated zone The part of a water- bearing formation in which all the void spaces are filled with water . Spring A natural discharge of groundwater at the land surface . Unconfined aquifer An aquifer that has no confining layers above it , so the upper boundary is the water table . Unsaturated zone The zone between the land surface and the water table , in which some of the pore spaces are filled with air and some are partly filled with water. Volume Quantity of water contained within a specific aquifer. Water table The level below which the soil or rock is saturated with water. The top of an unconfined aquifer . TYPES OF AQUIFERS Unconfined ALLUVIAL — Sand and gravel with some silt deposited at mouths of tributary streams along sides of large valleys ; typically 10-40 feet thick ; receive recharge primarily from the fan -building tributaries that typically lose water by infiltration through the streambed to the underlying water table . Where alluvial fans overlie unconfined aquifers , a locally thick unconfined aquifer formed at that location . Where alluvial fans overlie fine-grained valley-fill deposits (confining units) that , in turn , overlie a confined aquifer, a two or more aquifer system formed ( unconfined aquifer underlain by confined aquifers (s) ) . DELTA — Sand and gravel deposited at the shore of Cayuga Lake and shores of former proglacial lakes ; typically 10-50 feet thick . In many of the deltas at high elevations (called hanging deltas) streams have eroded through the deltas and , therefore have little or no interaction with ground water and may be saturated seasonally. OUTWASH — Coarse sand and gravel deposited predominately in valleys by glacial meltwaters ; typically 20-80 feet thick. Outwash aquifers typically can yield large amounts of water ( more than 100 gallons per minute ) to screened pumping wells . KAME DEPOSITS — Coarse sand to cobble gravel with some silty sand lenses deposited on the glacier and later laid on the ground as the ice melted ; typically 20- 100 feet thick ; includes kame terraces , kame deltas , kame moraines , and eskers ; variable sorting . Unconfined and Confined SURFICIAL AND BURIED SAND AND GRAVEL — Surficial sand and gravel that overlies fine-grained confining units that , in turn , overlie sand and gravel . These areas contain multiple aquifers . The hydraulic connections between aquifer units were not investigated during this study . MORAINE — Predominately the Valley Heads Moraine in Tompkins County. Heterogeneous mix of till ; lacustrine clay, silt and fine sane ; and subordinate amounts of water-yielding sand and gravel ; complex stratigraphy containing deposits often reworked and disturbed by ice which makes it difficult to predict geohydrologic conditions in any one place . In places , the moraine may contain an unconfined aquifer, a confined aquifer, unconfined and confined aquifers , or multiple confined aquifers . Confined UNDIFFERENTIATED SAND AND GRAVEL — Sand and gravel of unknown origin ; overlain by fine-grained deposits such as till and/or lacustrine fine sand , silt , and clay. Extensive confined aquifers are commonly found overlying bedrock in many valleys and with some less extensive confined aquifers scattered at various depths with the valley- fill deposits at some locations . P Unknown PRESENCE OF AQUIFERS IS UNKNOWN — Areas of valley-fill deposits and in which there were insufficient data to determine whether a significant aquifer was present. Bedrock BEDROCK — Devonian sedimentary rocks ; mostly shale , siltstone , fine-grained sandstone , with some limestone ; bedrock units have little primary openings , therefore water is available mostly from fractures ; limestone units such as the Tully Limestone have some solutioned -widened joints that result in greater water-yielding properties than other bedrock units . HER i _ now. W . '14 � Nis WX Pik A*q1 44 J /rte --j ''I� _ NWI(Ir IV • � C I d,� ` v ' � rye j ��,• i t It M . malt •mss � v::: •• - a � 's-:� i.. 1 IM 111111 IN r �: \ IV pr r >r U z. �1: Y • F. In='1�. . •�, Legend Tompidins County , Public Water Supply Surficial Aquifers Ground Water Resources 2 Deltaic S&G- unconfined �J _- 5 Sand and gravel- :. New York State Plane 6 S&G- unconfined/confined North Anwri= Datum, Unknown � 9 Till and/or Water Aquifer provided by the USGS Tompkins County Planning Department Well . . ATTACHMENT # 15 Agenda Item # 24(b) Town of Ithaca Town Board, April 9, 2001 Highway Department Report For March 2001 Administrative April has brought very good weather . It feels like we went from winter to summer this month. The dry weather has helped us to get an early jump on our summer projects. If the weather continues to be reasonable we should have a very productive summer. Last season the weather kept us from achieving all that we wished to achieve . Tutelo Park: During earth day celebration, community volunteers cleaned up the Tutelo Park site . We helped them coordinate this activity. We continue to work with any and all volunteer groups that wish to help us. Gateway Committee: The Gateway Committee had its final meeting (hopefully) . We worked on the presentation that will be taken to various broads. Previous to this meeting Fernado DeArgon did a trial presentation for the Town of Ithaca Transportation Committee . The trial presentation gave us a feel for how we might need to change the presentation and what type of questions to expect. Ownership and maintenance of these roads are issues that need to be discussed . The only portion of this project that is in the Town of Ithaca is the connection at Pleasant Grove Road . The major portions are in the City of Ithaca and Village of Cayuga Heights, Iacovelli Park: Pre-construction work began at Iacovelli Park. By the Board Meeting the play structure should be substantially completed . The month of May should see the park site re-graded to the final grades—making it ready for the final accoutrements. Park Lane: We are currently working at Tudor Drive and will be connecting the storm drain at 112 Park Lane. We will be completing this phase of the project in May. This will allow the excess flow of water to flow down the storm drain on Park Lane controlling the flows going down the Eastern Heights Gorge . We have scheduled the asphalt topping of Park Lane for the first week in June . Lawn Repairs: We have started lawn repairs . Lawn repairs are identified as areas where there was plow damage, water breaks, or things of that nature. We continue to get many calls on lawn repairs. We are dealing with them as quickly as we can. Judd Falls Road : The Highway Department received a letter from Cornell University asking that the Town allow them to close Judd Falls Road during Cornell's graduation commencements . Cornell University supplies all the detour signs and contacts all the appropriate authorities . 1 Agenda Item # 24(b ) Brush and Leaf Pickup: Brush was very heavy this year . We spent two weeks on pick up . We had two people from Challenge Industries work with us—one on each crew . We would like to work with. them in the future on selected projects . We have started discussions to make some changes in our brush and leaf pickup . We are going to separate brush and leaf pick up . We are trying to figure out the logistics of bagged leaves . We discussed maybe contracting with Agway and Bishops to supply the bags for distribution by them . Highway Work During the month of April the Highway crews worked on valve box repairs, sign repairs, cleaning ditches, repairing shoulders, and brush and leave pickup, opening our parks, along with starting work on Park Lane and Iacovelli Park. Projects for May 1 . Continue work on Park Lane . 2 . Start preparing roads for paving. 3 . Water and sewer maintenance . 4. Brush and tree removal . 5. Hauling materials . 6 . Iacovelli Park. 7. Park and trail mowing. 8 . Right-of-way mowing. 2 ATTACHMENT # 16 Town Engineer's Report for 5/7/01 Town Board Meeting GENERAL Staff Kathryn Prybylski has accepted the Civil Engineering Position that has been vacant since Chuck White left the Town . Kathryn will be graduating from Cornell in May and will be starting work the first week of June . She has been working as a Student intern with the Town for the past few years and has been an excellent worker and is familiar with many of the current engineering projects. Operations & Facility Management During the past month there have been several short-term power interruptions in the downtown area that have affected Town Hall . There have also been associated power surges, which have damaged some computer equipment. Additional surge protection has been added to protect sensitive equipment. The power interruptions have also affected the HVAC control system requiring resetting of the system. Records Management Engineering staff is continuing to work with all departments on implementation of the Town of Ithaca records management system. The Engineering staff is currently working with the Town Clerk/Records Management officer on developing a more efficient system for storing the archived maps and drawings. SARA has indicated that old drawings are best preserved lying Hat as opposed to being rolled and stored in tubes. A plan using new map file drawer units is being considered, and grant money from SARA may be available for implementing the system . The drawings will be evaluated and the most important documents will be archived in the drawer system . Park and Open Space The Engineering staff is coordinating with the Highway Department and Planning Department as the Surveyor has started the Boundary and topographic survey work. As soon as the Survey is completed, project plan development will proceed and design development will be initiated . Engineering Staff has also provided assistance on site layout for the Iacovelli Park as construction is underway. Highway The Engineering Staff prepared to assist on the construction management for the Maple Avenue roadway and walkway improvement project assuming the funding comes through and the construction contract is awarded . 91 1 /Emergency Operations Center Committee The County Communication Capital Project committee has apparently determined that locating the 91 1 Dispatch center adjacent to Station 5 on the South Hill is the most suitable site . The Town of Ithaca will have a representative on the building committee as the project develops. STORM WATER MANAGEMENT TOWN ENGINEERS REPORT 6/7/01 East Hill The Eastern Heights drainage improvement project includes the work nearing completion on Park Lane and the stabilization of the drainage channel above Rte . 79 adjacent to the Ewing ' s property. This portion of the drainage channel will be stabilized with heavy rock Rip Rap and the final design is being completed to build the protection this summer. EARTH FILL PERMITS The City of Ithaca application for the proposed demolition and construction spoil disposal site on the Landstrom lot was submitted by the Superintendent of Public Works on April 16, 2000. The Town Engineer reviewed the application and determined that it was incomplete and has responded by letter to the City with a list of additional information required to complete the application . The interested parties in New Field, Enfield and Finger Lakes Parks have been copied on all correspondence. WATER PROJECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised SCLIWC agreement. A meeting of the Integrated Water System Committee was held on April 5 , 2001 at the Village of Lansing offices and the revised SCLIWC agreement was discussed . West Hill Water System Final design work on a new pump station to replace the aging Cliff Street Pump Station has been completed and is on t Town Board agenda for authorization to advertise for bids . Several tank locations for site a tank to reinforce the Trumansburg Road Tank are being evaluated and will be reviewe by the Public Works Committee and the Planning Board. The Engineering Staff is continuing to work on preliminary plans and an engineering report for the part of the West Hill Water System behind the Biggs complex and the Hospital . This is an old watermain and as the Hospital complex has developed over the years, significant regrading has occurred which has resulted in sections of the line being covered by over 20 feet of till . This makes locating and repairing the line very difficult . Relocation of a portion of the line will be considered for construction and plans are being reviewed along with the development plans for the Biggs A building . SEWER PROJECTS Joint Sewer Agreement The SJS partners are continuing to work on the revised agreement for the Ithaca Area Waste Water Treatment Facility and jointly used interceptor sewers . Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft Agreement for expanding the partnership in the sewer system . A workshop was held on February 10, 2001 to review the agreement and solicit comments from the elected officials of all six of the municipalities involved in the project. The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden , plus the three potential partners which are the Village of Lansing, The village of Cayuga Heights and the Town of Lansing . The group is also working on the scope of the Environmental Impact Statement required by NYSDEC \\ITHACA I \Engineering\reports\ERPT0105 .doc Daniel R . Walker Page 2 05/03/01 TOWN ENGINEERS REPORT 6/7/01 North East Sewer Improvements The design and contract documents for relining the Hanshaw Road sewer main from the Village of Cayuga Heights line to Warren Road has been completed . Bids were received on April 3 , 2001 and a recommendation for award of contract will be made at the Town Board Meeting. New Easements have been prepared for the effected properties and staff is working with the residents to have them executed . An agreement is being negotiated with the Beyenbach ' s to assist in the relocation of the tree house over the right of way West Hill Sewer System The sewer line on the East Side of Trumansburg Road from the City line north to the Biggs complex is one of the oldest sewer mains in the Town . This sewer, which serves the Hospital and the Lakeside Nursing Home, is old vitrified clay tile and is at capacity as well as requiring frequent maintenance for cleaning and root removal . The line is also a significant source of I&I. The Town Engineer is in the process of developing a design and construction plan for replacement of this sewer line in 2001 . \\ITHACA I \Engineering\reports\ER PTO I05 .doc Daniel R . walker Page 3 05/03/01 ATTACHMENT # 17 Agenda Item # 24 (d) Planning Director' s Report for MU 7 2001 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. April 17, 2001 Meeting: EcoVillage, Rachel Carson Way: The Planning Board had a preliminary discussion regarding determination of completeness and adequacy for public review and comment of the Generic Environmental Impact Statement for the proposed Special Land Use District (SLUD) amendment to be applied to the overall EcoVillage property, and the proposed development of a Second Neighborhood Group consisting of 30 +/- dwelling units and a common house, located off of Mecklenburg Road at Rachel Carson Way (a private drive), on Town of Ithaca Tax Parcel No . ' s 28- 1 -26.2 and 28- 1 -26. 8, consisting of a total of 176 +/- acres. Ecovillage at Ithaca, Owner/Applicant; Rod Lambert, Agent. Consideration of acceptance of the EIS is tentatively scheduled for the May 15th meeting. May 1 , 2001 Meeting : Cornell Baker Institute Expansion, Hungerford Hill Road : The Planning Board granted Final Site Plan Approval for the proposed expansion of the James A. Baker Institute for Animal Health at Cornell University, located on Hungerford Hill Road, Town of Ithaca Tax Parcel No. 61 - 1 -7.2, Residence District R-30. The proposed 41 ,400 +/- square foot (gross), three-floor expansion will include new laboratories, offices, a kennel facility, and a 100-seat lecture theater. Modifications to the parking lots and walkways are also proposed. Cornell University, Owner/Applicant; James Pung, Architect/Project Manager, Agent. Tompkins 'Trust Company, 1012 Ellis Hollow Road : The Planning Board granted Preliminary and Final Site Plan Approval for modifications of a previously approved site plan for Tompkins Trust Company at East Hill Plaza located at 1012 Ellis Hollow Road, Town of Ithaca Tax Parcel No . 62-2- 1 .21 , Business District "C . " Changes from the previous site plan approval include maintaining the existing flat roof instead of the proposed sloped roof and renovate the existing curbing instead of installing new granite curbing. Tompkins Trust Co . , Owner/Applicant; Phillip Albrecht, Egner Architectural Associates, LLC, Agent. Rogan ' s Corners Site Modifications, 825 Danby Road : The Planning Board granted Preliminary and Final Site Plan Approval for the proposed site plan modifications to Rogan' s Corners located at 825 Danby Road, Town of Ithaca Tax Parcel No. 40-4-2, Business District "A." The proposal includes the addition of a wood deck and awning to I Franco ' s Italian Restaurant for outdoor seating, the addition of a 225 +/- square foot wood storage shed on the north end of the laundromat, the addition of a 355 +/- square foot wood storage shed on the south side of the convenience store, locating the waste/recycle bin area to the west of the laundromat, and other related site changes (all improvements are existing) . James and Julie Rogan, Owners; Frank Rogan, Applicant. Cornell Precinct 9 Athletic Fields, Pine Tree Road : The Planning Board considered a Sketch Plan for the proposed Cornell University Precinct 9 Athletic Fields located off Pine Tree Road behind the Reis Tennis Center and the Cornell Equestrian Center, Town of Ithaca Tax Parcel No. ' s 60441 , 604 -9.2, 60- 148 , 604 -5 , and 604 -8 .2, Residence District R-30. The proposal includes the creation of three multi-purpose athletic fields that will be largely developed from the deposition of 74,000 +/- cubic yards of fill. The proposal also includes the creation of a recreation trail which will link the proposed athletic fields and the Reis Tennis Center to the East Ithaca Recreation Way. Cornell University, Owner/Applicant; Laurene Gilbert, ASLA, Agent. CURRENT PLANNING DEPARTMENT PROJECTS The following are accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board: Two SEQR reviews for the Zoning Board were done since the April report: ( 1 ) request for sign variance to permit off-premise sign, 104 Enfield Falls Road, Residence District R-30, Charles Barbay, Appellant; and (2) request for special approval and variances to permit a food service establishment (Italian Carry- out), 1070 Danby Road, Business District "C," Joseph Salino and Todd McGill, Appellants. Codes and Ordinances Committee : The Committee met on April 18, 2001 . The Committee completed the review of the draft Zoning Ordinance text. Progress was also made on reviewing proposed Zoning Map changes. The Committee scheduled their next meeting for May 16 , 2001 to approve a revised Zoning Ordinance text for distribution to boards and committees for review and comment, and to continue review of proposed Zoning map changes. ITCTC Planning Committee : The Ithaca-Tompkins County Transportation Council Planning Committee met on April 17, 2001 . The draft 2001 -2006 Transportation Improvement Program (TIP) is under public review, and the Planning and Policy Committees will consider approval at the June joint meeting. Projects within the Town of Ithaca would include the Route 366 Bridge at Cascadilla Creek, William and Hannah Pew Trail, Coddington Road, Hanshaw Road, and rail crossing at Inlet Road. The ITCTC is also considering assisting the Town of Caroline with a trail study to investigate the feasibility of extending the South Hill Recreationway in the Town of Ithaca along the abandoned Lackawanna Rail line (owned by NYSEG) to Brooktondale. This would involve several municipalities. Updates were also provided regarding the NESTS Transit 2 Study and the Freight Transportation Study. The joint Planning/Policy Committee meeting is being re-scheduled for Tuesday, June 5 `h at 1 : 00 p .m. Transportation Committee : The newly organized Town of Ithaca Transportation Committee met on April 18, 2001 . Agenda items included status of North Campus Gateway recommendations, current and upcoming transportation projects for Cornell University and the Town of Ithaca, and establishment of Committee goals. The next meeting is scheduled for Wednesday, May 16, 2001 at 2 : 00 p.m. Tentative agenda items include invitation of a City of Ithaca official to discuss the City ' s Six Point Traffic Plan and other City transportation initiatives, and a discussion of the Federal-aid road classification system. Capital Proiects and Fiscal Planning Committee : The Committee met on April 18, 2001 . Proposed 2002 highway, water and sewer capital projects were discussed. Committee members will try out the evaluation sheets on these projects for the next meeting, scheduled for May 9a', Lake Source Cooline Monitoring/Data Sharing Group: Town officials and Benchmark Environmental attended the Data Sharing meeting regarding the Lake Source Cooling project on May 2, 2001 . Data from the 2001 Annual Report was discussed. Natural Areas Preservation Program : Staff began review of the draft Natural Heritage Preservation Program materials that have been prepared by George Frantz as a consultant to the Town. The Conservation Board also began discussion of this draft at their May 3 , 2001 meeting. After further review and discussion, this item will be brought to the Town Board for a preliminary discussion in the near future. Local Waterfront Revitalization Pro ram LWRP) : The LWRP Planning Committee met on May 1 , 2001 to review the revised draft of the Cayuga Lake Waterfront Plan. Since the State Dept. of State indiacted that Tompkins County cannot be lead agency for the SEQR review of the LWRP, one municipality will have to agree to be lead agency to coordinate the review. This, along with the approval process will be discussed at the next meeting; scheduled for May 23`a Miscellaneous : Provided assistance to Supervisor regarding County Communication System project, County Reapportionment project and Regional/Integrated Sewer project. 3