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HomeMy WebLinkAboutTB Minutes 2001-03-12 TOWN OF ITHACA REGULAR TOWN BOARD MARCH 12 , 2001 5 : 30 PM At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York held at the Town Hall , 215 North Tioga Street , there were present : PRESENT : Mary Russell , Deputy Town Supervisor; Carolyn Grigorov , Councilwoman ; David Klein , Councilman ; Bill Lesser, Councilman . EXCUSED : Catherine Valentino , Town Supervisor; Ed Conley , Councilman ; Tom Niederkorn , Councilman . PRESENT : Tee-Ann Hunter, Town Clerk ; John Barney , Attorney for the Town ; Dan Walker, Director of Engineering ; Susan Ritter, Interim Director of Planning ; Andy Frost , Director of Building/Zoning ; Al Carvill , Budget Officer; .Judy Drake , Human Resource Specialist , EXCUSED : Fred Noteboom , Highway Superintendent , OTHERS : Bob Romanowski , IFD ; Michael Koplinka- Loehr, TC Board of Representatives ; Fernando de Argon , ITCTC . Call to Order : The Deputy Supervisor called the meeting to order at 5 : 35 p . m . , and led the assemblage in the Pledge of Allegiance . Agenda Item No. 3 - Report of Tompkins County Board of Representatives . Michael Koplinka- Loehr, TC Board of Reps - The board met this past Tuesday . The board looked at legislation authorizing an increase in the motel/hotel room tax . The increase would be from 3% to 5% . The legislation was sent to the State for enabling . We will have public dialogue after the . legislation is returned from the State . The board discussed a security guard for the library. The increased use has been great but some behaviors have been more challenging for staff . We decided to hire a security guard this year as an interim measure . The board is going to look at long term solutions after this year. The security guard will not be covering all hours that the library is open . We are trying to target the hours that are more challenging for staff . The board reviewed and eventually approved a multi-story development option . It is a generic way of calling it an anti -sprawl measure . It is a tax incentive for a core of downtown to be allowed to have higher density buildings . It was approved . The City and City School District approved the tax incentive at 100% of tax abatement . We approved it at 50% tax abatement because the rural representatives questioned the rural residents benefit . TOWN BOARD PAGE 2 MARCH 12, 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Another resolution before the board was an extension of the Electricity and Gas Master Agreeme between Tompkins and Tioga Counties . We have other counties and municipalities interested i joining the partnership alliance . We put the project out to bid and have received some response . Th contract has been extended for another two years . The board looked at alternatives to incarceration options . There is a variety of ways that the County had looked at decreasing prison cell use . The County will be looking at increasing our public safety in the community . A variety of measures have been proposed and about half of them have been funded . A pool of funds was set aside to examine other options and how they might overlap . The board approved a request to the State to authorize an extension of our one-percent sales tax . It is an annual request . We tried to request a four-year approval , but the State requires an annual request . A local law was adopted after a public hearing for exemptions for constituents with disabilities . Another resolution was passed to set the rates for the exemption . The board previously needed to hold a public hearing every time the rate was increased . It was finally determined that if the County has one policy setting a standard rate for exemption , we can avoid a public hearing every year when the amount is increased . The board held anot er public hearing for setting income limits for living quarters for parents and grandparents . This is known as the " Granny Flats " . There can be an exemption for the assessment improvements of your property if you improve your property to have a parent or grandparent 65 year of age or older to stay with you . We have been involved with negotiations with three of our unions , two of which have been resolve We are now in negotiations with our corrections union . We' re about to begin negotiations with Public Safety Officers . Deputy Supervisor RuSSell - The rural representatives question the 50% tax abatement for downtown . Could you explain their position ? Mr. Koplinka- Loehr - Some rural representatives felt that if the County is going to be giving tax abatement to the downtown area for height how are rural constituents benefiting from this . There are two arguments . The first is anti-sprawl measures do help everyone . The second is that this is an incentive for future building . It will not cause anyone in any area of the community to have an increase in their taxes . This is only if you have an incentive for someone to build high . Developers might not build the project if they did not have the incentive . Therefore , we have abatement on new assessment and newl heights . The argument of increasing the taxes of the rural constituent depends on if the project would have been built without the abatement . We are not harming anyone in the rural areas . The debate convinced the board to decrease the exemption to 50% . Councilwoman Grigorov - The County held a meeting to discuss cell towers . I did not hear anything mentioned regarding the State program of model cities and communities . J illoollelli TOWN BOARD PAGE 3 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED t u r. Koplinka- Loehr - We are in extensive conversations with the State . It looks like the State 800 unking system for communication regarding statewide public safety issues is two to four years in the ture . We are hoping we could align our project with the State project . We might not be able to wait cur years . The County does want to coordinate with the State system . We are hoping that the State could assist with financing and placement of towers . Conversations are still preliminary . The State has not committed funds . They are in the exploration and design phase . The person directing the project in County Administration is on a leave of absence for health reasons . He was going to Albany on a regular basis to attend the meetings . We have not assigned someone to attend the meetings . The new County Administrator is taking on that role . Councilwoman Russell - Are there time constraints regarding the frequency being dedicated to us? Mr. Koplinka- Loehr - The number of frequencies is limited . I do not know the timeline in terms of when we have to go for renewal . Agenda Item No. 4 - Report of Fire Commissioners . Bob Romanowski , IFD - The traffic diverters on Wood Street do not impede fire apparatus . They are rubber posts that can be driven over. A contingent of Ithaca area personnel is attending an exercise development course at the National Emergency Training Center. This course will assist in the development of the high rise drill planned for this summer. New high rise operating procedures have been drafted and are being circulated for review . Mr. Frost might be interested in reviewing the procedures . Final cosmetic items and leather fittings are being completed for the steamer project . We are two years behind schedule . Money and getting everything right has been a priority . We have received large donations from private entities . A fraternity put on a fund raising effort and donated the money for the steamer. The volunteer companies have moved from the Central Fire Station . The three rooms have been wired for office functions and are being utilized . There is a volunteer recruitment unit . They are utilizing a web based intake form for referrals . The goal is for no more than 24- hour turn around from an initial contact with someone who would like to be a volunteer fireman by the recruitment unit . The student bunkers are focusing on recruitment . They are recruiting among their peers and attending open houses in their efforts to promote bunking . The assistant chief is responsible for monitoring service and training records for volunteer fire fighters . We also have volunteer fire fighters working with career fire fighters to insure that accurate membership is maintained and the equipment is accounted for and in use . I am pleased that the volunteer fire fighters have taken the initiative . Councilman Lesser - How large is the simulation and training equipment that might be stored at Town Hall ? TOWN BOARD I PAGE 4 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Mr. Romanowski - The training that is proposed for Town Hall is classroom training . There might b first aid training or EMT training . It would not be anything major. They might have a class on th essentials of firemanship . I do not know the specifics of the training sessions . Aqenda Item No. 6 - Update on Freight Transportation Study. Fernando de Argon , Director of Ithaca Tompkins County Transportation Council - I am before the board to report on the Freight Movement Study . This is the first report from the study . The study is going to generate threle reports and then a final report . A recommendation of the Northeast Subarea Transportation Study was to perform a countywide freight transportation study . We had a lot of reports during the NESTS study about impacts of truck movement through residential areas . We felt it was important to obtain factual information . This is not an easy task . Many shippers and drivers do not like to give up this information . It is a difficult area to obtain data . Our consultants , Sear Brown , have performed traffic counts for trucks . The first report reflects the data gathering effort . They set up traffic counters around the urban area of the City of Ithaca . We then set up another set of counters along the major routes of entering and exiting the County . We were able to obtain a picture of how many trucks were coming in and out of the County . This gave us an idea of how many were moving through the urban area . The third piece of the puzzle is to do a license tag survey. People will be located at the same points around the County . The license plate coming in will be checked and then the license plate will b checked when exiting the County . The consultants were able to obtain good data from this survey . We have been distributing the residence survey at the same time . The surveys are showing pattern of problem areas . The most important data are what people told us are problems . The consultants also performed a survey of the shippers and receivers . They tried to gather information regarding what is being shipped , when it is being shipped and how much is being shipped . Most truckers are using the State highway system . We need to identify those that are working outside of the highway system that are creating impacts in residential areas . Another focus of the study is to have recommendations that assist the trucking industry by making it easier for them to get through the County . We hope to have a set of truck route suggestions , mitigation for potential impacts , and an analysis of the cost of the proposal . We hope to have this complete by June . One public meeting has been held . We expect to hold two more public meetings . The first meeting consisted of twenty persons . It was a good discussion . Councilman Lesser - What are other remedial activities that are being considered besides recommended truck routes? Mr. de Argon - The second task of the analysis is an analysis of intermodal links . They might be able to make proposals to reduce the number of trucks by affecting when they travel . Unfortunately we d not have a lot of alternatives . Our railroad is very limited . We are unable to redirect shipping to th I i i TOWN BOARD PAGE 5 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED tailroad . I have had contact with people that have a program to stimulate industrial activity along the ilroad in order to increase shipments . Recommendations for particular land uses along the railroad ight come out of the :study. The study is mainly recommendations for changing travel times and avel routes . There might also be a recommendation for a central point of delivery. Then from this location the shipments are moved from large trucks to smaller trucks to make local deliveries . I am not sure how feasible it would be , but we are going to explore the option . We are looking to propose mitigation strategies to reduce the impact on residential areas . It might have to do with noise reduction and regulate the type of braking the trucks use . Councilwoman Grigorov - Would there be recommendations on speed limits? Mr. de Argon - The problems are speed , volume and noise . Councilwoman Grigorov - Are the counters able to distinguish the weight of trucks? Mr. de Argon - The counters are unable to distinguish the weight of the trucks , but they can distinguish the type of trucks . The counters can distinguish up to sixteen different types of vehicles . Councilwoman Grigorov - It is a very valuable study . Mr. de Argon - There might be recommendations on a weight station or a portable weight station . We need to see the data before we can substantiate the ideas . ouncilwoman Grigorov - Are weight stations one reason trucks avoid State routes? r. de Argon - We have received feedback from truck drivers . Time is their biggest concern . They take the fastest route . The drivers do not drive around evading weight stations . It does not pay off . It is not worth their effort to get out of a highway or interstate so that they do not get weighed . Issues of over weight trucks are usually in the local runs . They can evade that type of regulation easily. Councilwoman Russell - Are copies of the first report available ? Mr. de Argon - I do not have extra copies . The report is more for review by the Transportation Council Committee . We! are able to make copies if the board is interested . We will have more copies of the final report and it will be more widely distributed . Agenda Item No . 10 - Resolution Ratifying the Submission of the 2000 Town of Ithaca Annual Financial Report to the State Comptroller. Mr. Carvill - The report was filed with the State of New York on February 28 , 2001 . Our State auditor did review aspects of the 2000 Annual Financial Report . No reporting problems were disclosed . It was much to the contrary and to our satisfaction , the State is extremely pleased with the fiscal management of the Town . The State is pleased with our actions and interactions with the community and the board . This information was extracted through the minutes and overall accounting and budgeting functions of the Town . The conclusion reported is that the Town sits in an A+ position as far as the Comptroller is concerned . The Comptroller's office does offer consulting services for TOWN BOARD PAGE 6 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED municipalities . They offer additional direction . We need to embellish upon our procurement an purchasing practices . We also need to embellish the expansion of the Town 's investment and cas management practices . The State does agree with this . Their services are available to help th Town expand our guidelines for our procurement and purchasing practices . i Councilwoman Russell - Carol Matteson from the Comptroller's Office was here for two weeks . She spent an enormous amount of time reviewing our minutes . Councilman Klein - Is Ms . Matteson providing us with a written report? Mr. Carvill - This is part of a survey exam . We have been selected as part of a group of ten or twenty . There will be a report for the Town of Ithaca and for the group of large . I was told that the report we have been given is excellent . Councilman Klein - Did Ms . Matteson have any comment on our fund balances? Mr. Carvill - There is some concern regarding the fund balance levels that the Town has maintained . The State Comptroller's Office has made it very clear that they do not have any jurisdiction or authority to dictate fiscal management of the Town . Ms . Matteson read the minutes extensively to get a feel for the interaction of the taxpayers and the board . The critical question is how the Town raises tax rates . The public is receiving services for their dollars . The Town has been frugal in its expenses and been cautious with expenditures . The result of the accumulating fund balances is not large because they are an accumulation of interest earnings . Our fund balance is adequate . It is n excessive . It was con cluded that we could take care of ourselves . It is an acceptable level . There are local municipalities that are in distress . The Town of Ithaca can stand very proud . Councilman Lesser - Some time ago several of us attended a meeting in Cortland about a proposed procedure regarding capital stock being included in the budgeting process . How long would it be before those major changes are required ? Mr. Carvill - The bulletin that was referred to at that meeting is live and active . It was released and in effect January 2001 . It does mandate a reportability of infrastructures . It also makes provisions for depreciation . It is an ,area that I have not fully addressed . It is going to take a lot of board interaction . The board needs to decide how much money we reserve every year and what basis of useful lives do we allocate to this . Monies are to be set aside and reserved within fixed asset accounts . There is a large accountability that has changed the complexion on how we deal with fixed assets . Everything has to be accounted for and useful life has to be assessed . Depreciation has to be accounted for and the depreciation has to be set aside for future replaceable repair or acquisition . It has an obvious impact . The obvious impact is reduced bonding . There are a lot of bonds out . Part of the Conservation Bond Act was to take the little filter water and sewer systems throughout the State and interlinking them . It ins live . We are required to comply with it by December 31 , 2003 . This is capital reserve monies , but inn the fixed asset group of accounts . When the money needs to be expended for replacement or improvements it comes from this fund . Mr. Walker - We are going to be depreciating the capital structures . How will it create funds? I TOWN BOARD PAGE 7 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Mr. Carvill - The Town Hall is a $2 million building . According to IRS codes it has a useful life of 20 to 27 years . We would divide it out . The board would need to decide if we take 1 /27 of every year and depreciate it or would we take a fixed sum . The money would be put into a depreciation reserve . Attorney Barney - Balance sheets do not usually show infrastructure . The assets need to be included in the balance sheet . The depreciation needs to be shown on the balance sheet as the infrastructure ages . I am not sure if the Town would need to put money aside for the depreciation . Mr. Carvill - There is some conflicts amongst accounts regarding this . Resolution No. 29 - 2000 Town of Ithaca Financial Report WHEREAS, as Chief Fiscal Officer, the Town Supervisor is pleased to report that the Town 's Annual Report has been electronically filed with the New York State Comptroller's Office. This report reflects the financial condition and activities of the Town of Ithaca for the fiscal period January 1 , 2000 through December 31 , 2000; and WHEREAS, as statutorily required, the Town Clerk has given legal notice that said report has been filed and is available to the public; now, therefore, be it RESOLVED, that this governing Board herein acknowledges the completion and filing of the 2000 Annual State Comptroller's Report. MOVED Councilwoman Grigorov, SECONDED Councilman Lesser. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye Agenda Item No. 11 - Approval of Agreement for Inter-Municipal Cooperative Recreation Partnership. Councilwoman Russell - Attorney Barney has reviewed this agreement . Attorney Barney has prepared a resolution that authorizes Supervisor Valentino and I to sign such an agreement . Councilman Klein - What were the areas of concern ? Attorney Barney - It is riot formatted as an agreement . It is formatted as a proposal . It has a lot of history in it . The actual agreement needs to be articulated . Councilman Klein - Who is responsible for putting together the agreement? Attorney Barney - The Town could draw the agreement . I want to discuss with Deputy Supervisor Russell to see if someone else is interested in drawing an agreement. Councilwoman Russell - We could discuss it at the Recreation Partnership meeting tomorrow. One problem is that Henry Theissen is ill . He was putting together the agreement . i TOWN BOARD PAGE 8 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Councilman Klein - We are equal partners with the City and County . Councilwoman Russell - The other municipalities are smaller contributors . We could do a cost sharing agreement . Councilman Lesser - There was an article in the paper that stated Newfield decided not to join the partnership , but might do it at a later date . How would it work within the system ? Councilwoman Russell - Newfield was invited to join the partnership . There is a great deal of interest from the residents of Newfield . The PTA members were willing to fund Newfield joining the Recreation Partnership on a trial basis . I am not sure what actually happened with Newfield . Councilman Klein - Could they buy into the agreement? Councilwoman Russell - Yes . Newfield runs their own programs . There is a great deal of local pride in their programs . This would not interfere with local programs . It would give families interested more opportunities to participate in other types of recreation programs . We keep trying to reach out to them and the Town of Lansing . Councilman Lesser - Supervisor Valentino has mentioned that the City owns many of the facilities . Are the issues resolve d in terms of ownership and management? Councilwoman Russell - The issues are not resolved . We have a subcommittee that was formed from the Recreation Partnership . The subcommittee put out a request for proposals for a consultant to help us work on they issues . We have a number of proposals to review . Councilman Lesser - How does the rest of the proposal move forward until the major issues is worked out? i Councilwoman Russeill - We are proceeding as the proposal states . The City agreed to wait on the issue . It did bog dow our negotiations for a long time . It is a difficult issue to deal with . We decided that we needed to separate it out and pursue it separately from the Recreation Partnership . Councilman Klein - The second to the last " resolved " states that the Attorney of the Town is requested to prepare a draft . We should include language for the cost to be shared amongst the Recreation Partnership members . The Town should not have to pay for the entire cost . Attorney Barney - I included it because someone needs to prepare the agreement . The resolution could state that if the Town Supervisor and Deputy Supervisor so advised and financial agreements are made satisfactory to that , they are authorized to request the Attorney for the Town to prepare the agreement . Councilman Klein - The other partnerships will want to know the estimated cost . Attorney Barney - I could put together an estimate . TOWN BOARD PAGE 9 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED t a esolution No. 30 - Relating to Agreement for Inter-municipal Cooperative Recreation rtnershi WHEREAS, the Town of Ithaca has participated as a member of the Inter-Municipal Recreation Planning Group (the "Recreation Partnership ") relating to the provision of recreation opportunities for citizens of the Town and the citizens of neighboring municipalities; and WHEREAS, the Recreation Partnership has been involved with pilot study for two years and has continued operations pursuant to an agreement for three more years, during which periods the partners of the group contributed funds to provide such recreational opportunities; and WHEREAS, the Recreation Partnership has prepared a proposal for inter-municipal cooperation in the - provision of recreational activities and opportunities for the future entitled "Recreation Partnership A Proposal for the Future From the Inter-Municipal Recreation Planning Group " dated July 12, 2000, and revised August 28, 2000, (the "Proposal') a copy of which has been submitted to the Town Board for review and consideration; and WHEREAS, the Proposal contemplates execution of any inter-municipal agreement to implement the Proposal and provide for the responsibilities of the members of the Partnership; NOW, THEREFORE, be it RESOLVED, that the Town of Ithaca hereby approved the Recreation Partnership Proposal; land it is further RESOLVED, that the Town Supervisor and Deputy Town Supervisor be, and either hereby is, authorized to execute an inter-municipal agreement on behalf of the Town implementing the materials set forth in said Proposal, such agreement to include such terms (not inconsistent with the materials contained in said Proposal), and to be in such form, as the person executing same may approved with the advice and assistance of the Attorney for the Town; and it is further RESOLVED, that if the Town Supervisor or Deputy Supervisor deem it necessary and if cost sharing arrangements with the other members of the partnership have been made satisfactory to either of such officers, such offices are authorized to request the Attorney for the Town to prepare a draft of such an agreement for approval of the Supervisor or Deputy Supervisor; and it is further RESOLVED, that the execution of such an agreement by the Supervisor or Deputy Supervisor shall be due evidence of the approval of same by such person. MOVED Councilman Klein, SECONDED Councilman Lesser. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Agenda Item No. 7 - PUBLIC HEARING : " LOCAL LAW PERMITTING THE RECEIVER OF TAXES OF THE TOWN OF ITHACA TO RESIDE OUTSIDE THE TOWN OF ITHACA " . TOWN BOARD PAGE 10 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Deputy .Supervisor Russell opened the public hearing at 6:30 p. m. The Town Clerk had proof posting and publication. Deputy Supervisor Russell closed the public hearing at 6:31 p. m. A enda Item No. 8 I SEAR : " LOCAL LAW PERMITTING THE RECEIVER OF TAXES OF TH TOWN OF ITHACA TO RESIDE OUTSIDE THE TOWN OF ITHACA " . See Attachment # 1 Resolution N0. 31 - SEQR: Local Law Permitting the Receiver of Taxes of the Town of Ithaca to Reside Outside the Town of Ithaca WHEREAS, th Is action is the enactment of a local law permitting the Receiver of Taxes to reside outside the Town of Ithaca; WHEREAS, this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as l ead Agency in environmental review with respect to the enactment of local laws; and WHEREAS, the Town Board, at a public hearing held on March 12, 2001 , has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts I and lI for this action; RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED Councilwoman n Grigorov, SECONDED Councilman Klein . A Vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Agenda Item No 9 - ADOPTION : " LOCAL LAW PERMITTING THE RECEIVER OF TAXES OF THE TOWN OF ITHACA TO RESIDE OUTSIDE THE TOWN OF ITHACA " . See Attachment #2. Resolution No 32 - Approve Adoption of Local Law #3 for 2001 : Local Law Permitting the Receiver of Taxes o� the Town of Ithaca to Reside Outside the Town of Ithaca WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on March 12, 2001 , to hear all interested parties on a proposed local law entitled "A LOCAL LAW PERMITTING THE RECEIVER OF TAXES OF THE TOWN TO RESIDE OUTSIDE THE TOWN OF ITHACA ", and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal and posted on the Town of Ithaca notice board; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and I TOWN BOARD PAGE 11 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 (State nvironmental Quality Review Act) it has been determined by the Town Board that adoption of said roposed local law would not have a significant effect upon the environment and could be processed without further regard to SEAR, NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW PERMITTING THE RECEIVER OF TAXES OF THE TOWN TO RESIDE OUTSIDE THE TOWN OF ITHACa ", a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. MOVED Councilman Lesser, SECONDED Councilman Klein . A roll call vote on the motion resulted as follows : Councilwoman Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye . Agenda Item No. 12 = Drew Subdivision Request for Water. Mr. Walker presented a map to the board showing the portions of the Town on West Hill that currently have water service. Mr. Walker - We are looking at four locations for a possible water tank site as part of the West Hill ater Improvement . The current pump station is located on Oakwood Lane . Our existing water route station is located on Route 96 . The Drew Subdivision consists of sixty houses . Some residents have low water others have very low water. A few residents have poor quality water. I feel there is a need for water. Some residents have very low quality and questionable quantities of water. We also looked at the need for sewer systems . These lots are larger than one acre . There is plenty of room for on site septic systems . The current West Hill water system runs along West Haven Road to the Bundy Road area . It is limited to 1 , 000 feet of elevation . It would be necessary to build an additional tank and pump station to pressurize the water to the Drew Subdivision . The route suggested in the report follows Elm Street Extension to the Drew `subdivision . It would be about 7 , 000 feet . It would go through the Coy Glenn area . There is a nature preserve in Coy Glenn and it is part of a Unique Natural Area . There are a few other properties along the route that could be served . There is a large portion of farmland along this route that was considered for the PDR program . Opposite the farmland is a large tract of land that the landowner would be very interested in subdividing . We need to take into account the impact on the agricultural zone . At this point in time to spend $250 , 000 for sixty homes is a lot of money . I am not pushing this project at this time . I would be glad to build the project if it is the board 's desire . We have more important TOWN BOARD PAGE 12 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED items to do at this time . We need to provide an additional tank to reinforce the Trumansburg Roa tank . The pump station is going to cost $300 , 000 for the Trumansburg Road project . It is on th agenda for this year and has been budgeted . The water tank is going to cost $300 , 000 . There ar environmental issues with the water tank . The tanks are slightly higher than the Trumansburg Roa tank. It would provide adequate water pressure and fire flows along West Haven Road . Councilman Klein - Is the estimate the most economic ? Mr. Walker - It is the shortest distance and passes the least amount of farmland . The number might be low because we would need to go into a gorge and back up hill . Councilman Klein - Would you pick up more connections along the way? Mr. Walker - Yes . We could serve Longhouse with water if we were to extend water service . Councilman Klein - Is it conceivable since we have paid off the Bolton Point debts to create a water district to take this out of the Townwide water districts ? I understand that it was not an option the last time we discussed this . Mr. Walker - We would not take it out of the water district because we have a Townwide benefited area . I am not sure h1 w we could go back from that . Attorney Barney - I anti not sure if we could create a sub area . Councilman Klein - It would allow this group of residents to vote whether or not they are willing to pa $20 , 000 per household for water service . Councilwoman Russell - It would be worth looking at from a legal standpoint . We are rezoning this area agricultural . Attorney Barney - The Townwide benefited area was created for the same reasons . Councilman Klein - The consultants portrayed a lot of the water extensions under the theory that they would run water throughout the entire Town regardless of the development . Mr. Niklas has made the point that we are redoing the Zoning Ordinance . We could include provisions within the zones that even within the availability of water there could be large lot zoning . We would still have the complicated formula for subdividing farm parcels . Councilwoman Grigorov - It could be changed at anytime . Councilwoman Russell - It would not protect it nearly as much as it would if there was no water. Mr. Walker - We are not allowed to develop another source of water under the Bolton Point agreement . Ten years ago we discussed a well as a second source on West Hill . I do not think it is feasible because of the current aquifer. Newfield found that when they drilled the test well into the existing aquifer that thney were in a shallower hole than they thought . They are discussing with Bolto TOWN BOARD PAGE 13 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED t oint about providing water to their inlet valley area . I do not feel that a well system would be that uch difference in cost . It would create another layer of administration . We would still need to ovide potable water, treat and chlorinate it . We would need a storage tank . Bolton Point would eed to operate it as a licensed water operator. Attorney Barney - The Town has agreements with the City as well . Mr. Walker - We would need approval from the City before we do a major expansion . We are not having problems with the City agreement . The City would not have the capacity in their treatment plant to supply water to Jacksonville . Councilman Klein - There are fewer than sixty units to Jacksonville . Mr. Walker - There would be about two hundred properties that would be serviced . Councilwoman Russell - Mr. Niklas was under the impression that we had already changed the zoning . We have not formed any protections for the Unique Natural Area . The protections are not in place at this time . Mr. Walker - One resident drilled a well eight or nine years ago . He is in the valley area where the tributary to Coy Glenn runs . The steepness of the slope would make it a very smaller aquifer. There might be enough to serve everyone there . Genex has six wells . They average two or three gallons a minute total for the wells, Councilman Lesser - Could someone contact Mr. Niklas and explain the cost? We need to explain that we have budgeted our expenditures on West Hill for these other tanks . Councilman Klein - It would take a long time to pay off a $ 1 . 2 million debt if the cost to the residents is $500 per year. There are thirty residents . We would only be receiving $30 , 000 per year. We would not be able to cover the interest . Mr. Carvill - How could the residents be precluded if they were able to raise the money on their own ? Attorney Barney - One million , two hundred thousand dollars financed over twenty years is $60 , 000 per year for the principle. The interest would cost another $30 , 000 . It would be $ 1 , 500 per year for each resident . Councilwoman Russell - The request for water would proliferate if we extended water to the Drew Subdivision . Mr. Walker - These properties have been paying a benefit assessment for the last twenty years . Councilwoman Russell - We do need to look into this . Councilman Klein - There is a process when there is a request for the Town to take over a road . The engineer has to come up with the costs . TOWN BOARD PAGE 14 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Mr. Walker - It is the same with a water main extension . Councilman Klein - We need to look at what it would cost to create the individual district and th impact on the Townwide basis . Our water benefit pays off the debt service . It would increase the debt service . Councilman Lesser - What is the status of the Zoning Ordinance? This area is to be zoned without extending services . Councilman Klein - We will have the zoning in place before a water district . The next Codes and Ordinance meeting is March 16th . We could discuss zoning restrictions . Attorney Barney - The problem with zoning restrictions on the land where the water lines would run is that zoning restrictions could be changed . The restrictions cannot be locked into concrete . This board has a strong feeling against it . Another board might have a different view . Councilwoman Russell - Some municipalities have run water lines passed agricultural lands that they were trying to protect and not put the laterals in . Mr. Walker - A farm in an agricultural district cannot be charged for more than one unit . They can only be charged for the equivalent of water they are using . Councilwoman Russell - What direction do we want to give to staff? Councilwoman Grigorov - We should send a letter to Mr. Niklas . Councilman Klein - This is the same argument we had ten years ago . The land in between is agriculture and open space . There are some people who have a serious need . The Zoning Ordinance would be a way to protect the land , but it is not forever. My feeling ten years ago was to build a well system for them that they would have to pay for. Mr. Walker has expressed the cost is comparable . It is a large expense . Councilman Lesser - Is it possible to build a limited pipeline that it could not be extended further? Mr. Walker - The Town standard for a water main is at minimum an eight- inch water main . It is to maintain fire flow . Domestic flow would be six or seven gallons per minute and peaking up to two or three hundred gallons per minute . The minimum fire flow is one thousand gallons per minute at the hydrant . Councilwoman Russell - Should we look into the well system ? Mr. Walker - I can do research on it . Councilman Klein - We need the attorney to look at the legalities of creating the separate water district of the well system . It is self-contained and is not expandable . It will not have a negativ impact on the area . We need to look at the impact on the Townwide benefit assessment . TOWN BOARD PAGE 15 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Mr. Walker - We will need to do an extensive environmental review of the area . I do not want to recommend a full environmental impact statement . I would feel more comfortable if the Town Board had the controls in place: that they felt were necessary to preserve the agricultural nature of the area . Councilman Klein - The well system would not have a large impact . Councilman Lesser - The property could be considered for the PDR program . Councilman Klein - The! PDR program cannot be forced . The numbers that have come up for the appraised value of the development rights are a lot lower than what people perceived the numbers would be . Ms . Ritter - There is one property owner in the neighborhood who has about one hundred and twenty acres . He was not pleased with the appraisal . The other parcel has over two hundred and fifty acres . It has not been appraised at this point , but it is another valuable property . Councilman Klein - We can offer to purchase everyone 's rights , but they might not accept the offer. Councilwoman Russell - We will look into a possible well system and write a response . Mr. Walker - There will probably be resistance from the Health Department for us to develop a well system when we already have a water source . Agenda Item No. 13 - Ithaca Fire Department Use of Town Hall for Storage and Training . Mr. Walker - The letter in the packet was from the Deputy Chief that is leading the Emergency Management Training for the Ithaca Fire Department . We have been participating with the Fire Department for the last several years in the emergency training . Mr. Noteboom and I attended a session in Maryland last year. We have two employees attending a session being held at Ithaca College this week. The Fire Department has developed a tabletop model of Ithaca . They use the model for creating the disasters and having the personnel that would be dealing with the disaster work through the scenarios . It is a very interesting process . They have dispatchers and use formal radios to communicate with different persons . They move the cars around and have police incidents . Pressure is put on people to perform the task in real time to solve the problems . The Fire Department has a lack of space for the training . They have a need to store the equipment where it is accessible for them to work on it . The old portion of our basement would be fine to store the model . They also need a space to handle fifteen to twenty people for training sessions . This would be held several times a year and might be for periods of two to three weeks where they would be set up . We have the space in our break room downstairs . It would suit the purpose . It could be set up at one end of the room and not adversely impact the employee 's use of the break room . A lot of the training occurs in the evening or on weekends . We would need to have access control to the building during those tirnes . It should not impact our operations significantly. We pay for a large portion of the Fire Department's training so it would reduce the cost for the Town . Councilman Klein - Where would they be located downstairs ? TOWN BOARD I PAGE 16 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Mr. Walker - The storage would occur in the old basement . The model can be taken apart to move it . The Fire Department also has a couple tool chests where they store the pieces of the model . Anothe space is needed where they could locate other operations people . We have the library spac available downstairs . It is possible to set it up in the old space depending upon access questions . Councilman Klein - Is there ventilation in the old basement ? Mr. Walker - There are windows that open . Deputy Supervisor Russell - Would the trainings occur only on evenings and weekends? Mr. Walker - There might be some training during the day . We would need to schedule the training around our needs . Councilman Klein - They would be able to use the back door. Mr. Walker - Mrs . Drake has programmed a fob to only access the back outside door. We would give them a key to the basement , which would not allow them to access other portions of the building . We have restrooms downstairs . It would be a minimal security problem . Councilman Lesser - It would be great if we are able to help the Fire Department . It would be easy for the board to approve the use , but we do not use the space . Has the staff been asked if it would be acceptable to have part of their break area used for Fire Department training ? Mr. Carvill - What is the approximate cost in the City budget for training ? How does it affect us ? Councilwoman Russell - We need to find out if we are being charged for space used as part of the training . Mr. Carvill - The City is charging $50 , 000 a year for on -site training at the Fire House and other City facilities . The Town might be providing adequate space for the training . I would anticipate that the City is going to delete $50 , 000 of expenditure , which would in turn reduce our fire rate . Attorney Barney - The City could shift the $50 , 000 so that the Town would receive the money for the use of the facility . Mr. Carvill - It is another possibility . Councilman Klein - The City charges for debt service and manpower. We are paying for the training it is really based on the manpower. Mr. Walker - There are two training rooms in Central Station that are used . The rooms are not adequate . Councilman Klein - I am not sure if we are paying for the training space . II I TOWN BOARD PAGE 17 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED t ttorney Barney - Mr. Carvill is correct . The City is not donating towards this space for training . The own pays debt service for the Fire Station . It is a debt service for a building . The Town is paying for e space . It is not unreasonable . Councilman Klein - We are heating and lighting the space on a weekend . We pay for the cleaning of the space . Mr. Walker - It might require to have the cleaning company come in more often . Mrs . Drake - We need to find out how often they would be using the building . Councilwoman Grigorov - How far into the future would the space be used ? Councilman Klein - This would be a permanent solution until such time the Town needed the space . Councilwoman Grigorov - We need to be able to get the space back if we need it . Mr. Carvill - The Town has offered the Fire Department a certain amount of space for records storage . It is offered with the provision that it is being offered for six months to the volunteer Fire Department until they find an alternative location . Then after six months they will be charged for records storage . We could help the Fire Department , but include a time constraint . Mr. Walker - The Fire Department would prefer to use the facility on South Hill as a training facility as well . They may not build a large room in the facility . The board has expressed that this would be a good community effort . I could contact the Fire Department and obtain more details on the day of training and how often the training would occur. I will work out an actual training program with the Fire Department . Councilman Lesser - The issue should be raised about the Town receiving some compensation . Mr. Walker - It will be easier to determine the cost once we know how often the training would be held . Councilman Lesser - There are two level of costs . It is rather trivial compared to what the value of the space would be in the City if the City rented it or acquired it . We should receive some share in return . Mr. Walker - The only expense for the emergency training in Maryland was the meals . It was funded by the Federal Emergency Management group . The program that Mr. Sincebaugh and Mr. Redman are attending at Ithaca College is being fully funded by the State Emergency Management Agency. There is not cost to us . We are trying to create an internal training program and bring more of the volunteers into the program . Councilwoman Grigorov - Does the large model include the Town of Ithaca? TOWN BOARD PAGE 18 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Mr. Walker - It includes parts of the Town of Ithaca . The South Hill Fire Station and the West Hill Fir Station are included in the model . The model does include Cornell and Ithaca College . They are tw large areas of hazard . I am sure the hospital is included in the model . Councilman Klein - It will be interesting to know how much of the Town of Ithaca is included in the model . Deputy Supervisor Russell - Mr. Carvill , could you look at the fire budget and see if there is an allocation of cost for space rental that we are being charged by the City for training ? Mr. Carvill - Yes . Agenda Item No. 14 = Road Salt and Changes to Salt Storage Facility. Councilman Lesser Councilman Niederkorn and I toured the facility . We really need to do something with the facility. Councilman Klein - The ice magic has been extremely effective . It is far more effective than what Cargo is selling . I live, on Winthrop Drive in Cayuga Heights . It is amazing how the road is bare in the Town of Ithaca and the Village of Cayuga Heights is snow covered . The Village roads are plowed and salted . Clearly at the Town line on Winthrop Drive the road is bare . The ice magic really works . It makes the salt more effective . Councilwoman Russell - I have noticed it in my neighborhood . Coddington Road is completely is passed the Town line : Councilman Klein - It is worth it in terms of safety and in the service to the residents . I Councilwoman Grigorov - Some one spoke at the Watershed Committee meeting about the additive they had been putting in with the salt . They said it might be bad for the lake . Councilman Klein - It is a bi - product of beer making . It is an organic material . There might be some hazard . Less salt is used with the product . Mr. Noteboom would like to put together a system for mixing the salt and magic ice . Mr. Walker - The system that the Highway Department put together a few years ago involved an old spider box off the salt trucks . Then they bought a conveyer belt . They built a spray unit onto the conveyor belt in the salt shed . They have two old fuel tanks that they are using to store the material . It was done inexpensively . They would like to build a concrete bin with an arm at the bottom . It would have a small topper that would have an injection point . Then the auger would bring it into the salt storage barn . While it is coming up in the auger it would be mixed and dumped into the storage barn . Pre-cast concrete units will be stacked together to build it . The augers are about $ 15 , 000 for this set- up . The preL cast concrete units have been used on Forest Home Drive across from Flat Rock . i TOWN BOARD PAGE 19 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED t r. Carvill - Mr. Noteboom and I went over the cost . There is adequate money in the operating fund . his would create a new expense line . There would need to be a resolution from the board . ouncilman Klein - We are ready to act on the project . The board would not need to visit this again . The board could approve $ 15 , 000 for the project . Resolution No. 33 = Ap,prove Expenditure for Replacement of Salt Mixing Facility RESOLVED, that the Town Board approves and authorizes the Highway Superintendent to expend up to $ 15, 000. 00 for the construction of the "Magic "/Salt Mixing System, and it is further RESOLVED, that the Town Budget Officer is authorized and directed to establish and record the appropriate budgetary funding in the Highway Fund 2001 operating budget under account code DB5142.200. MOVED Councilman Klein, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Agenda Item No. 15 - SEQR : Reconstruction of Maple Avenue. See Attachment #3 Mr. Walker - An overview of the project was provided to the board in the packet . We are going to be deconstructing and reconstructing Maple Avenue from the City line . This is right at the Cornell Sheet Metal and Paint Shops to Pine Tree Road . Along with the reconstruction there will be a walkway. It will be an asphalt walkway that will continue the length of the Ithaca Recreation Way. A walkway comes out onto Maple Avenue . The old railroad grade comes out onto Maple Avenue . There is a crosswalk to the sidewalk . The sidewalk only extends one hundred feet . There is no link to the walkway connection that we have at the top of the hill near the Cornell Agricultural buildings. This sidewalk will provide that link . People will be able to walk on the Recreation Way over to Game Farm Road . The walkway will stay on the north side of the road . We have a tight space near the Cornell Agricultural buildings . We will be building a retaining wall to allow the sidewalk to pass . It will continue up to where the Recreation Way goes down the hill . There is a parking area on the north side of the road for the Recreation Way . We will be regrading and cutting the bank to improve sight distance . We will be putting a parking area on the south side of the road . It is posted as two hour parking . The asphalt sidewalk will continue down to Pine Tree Road . There will be a crosswalk at the intersection . There is gravel path on the west side of Pine Tree Road . The section of Maple Avenue in front of the Maple Avenue Apartments will be curbed . It will be two twelve foot lanes with granite curbing . The sidewalk will be above the road on the left hand side . We do not have a lot of room in the right-of-way. The asphalt is about twenty-four feet wide . The lanes are going to be striped at ten feet . There will be two ten foot lanes with two five foot paved shoulders from the top of the hill . The walkway will be separated from the shoulder by a three foot grass strip . We are going to be TOWN BOARD PAGE 20 MARCH 12 , 2001 APPROVED . APPROVED - APPROVED . APRIL 9, 2001 - APPROVED - APPROVED - APPROVED realigning the road to improve the sight distance . The cut and fill is going to be balanced . We ar hoping to grind off they old asphalt down to the base . That material will be used as fill in the fill area . The current cost esti , ate is $251 , 000 . The original estimate was $260 , 000 . The Town has received $207 , 000 for the project from the State . We have $53 , 000 available in the Highway fund . Mr. Carvill - We have not received a check or letter of commitment . Mr. Walker - This is an authorization to put the project out to bid . The plan is to have the bids in by April 7th . There will be a resolution recommending an award of the bid . Our goal is to do this project while Cornell is out i f session . This will minimize impacts to traffic . The road is not a major thoroughfare . Resolution No 34 - SEOR: Reconstruction of Maple Avenue. WHEREAS, thie Town Board is considering authorizing the reconstruction of Maple Avenue and the construction of a walkway along this section of Maple Avenue between the City of Ithaca Line and Pine Tree Road, and WHEREAS, this is an Unlisted Action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in Environmental Review, and WHEREAS, the Town Board has reviewed and accepted as adequate the Short Environment Assessment Form Part I prepared by the Town Engineer and Part /l prepared by the Interim Tow Planner, and WHEREAS, the Interim Director of Planning has recommended a negative determination of environmental significance with respect to the project; NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act four the Maple Avenue reconstruction. MOVED Councilman Lesser, SECONDED Councilman Klein . A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov. Aye; Councilman Klein, aye; Councilman Lesser, aye. Resolution No 34 (a) - Approval of Plans and Specifications and Authorize Bidding for Maple Avenue Reconstruction WHEREAS, The Town Board has determined that reconstruction of Maple Avenue and the construction of a walkway along this section of Maple Avenue between the City Of Ithaca Line and Pine Tree Road is an appropriate highway improvement, and; WHEREAS, The Town Engineer has prepared plans and specifications for the road reconstruction and walkway construction, and; TOWN BOARD PAGE 21 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED WHEREAS, The Project is an unlisted action under SEOR and the Town Board has reviewed the Project under SEOR and made a negative declaration of environmental significance, and WHEREAS, The estimated cost of the improvement is $260, 000 and the Town expects to receive a grant of $207, 000 from NYS under the Multi-Modal Transit Program to reduce the Town of Ithaca Local cost to an estimated $53, 000, which amount is available in the Highway Fund, now, be it; RESOLVED, the Town Board hereby approves the plans and specifications and authorizes the advertisement for bid and receipt of bids for the Maple Avenue Reconstruction Project. MOVED Councilwoman Grigorov, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Agenda Item No. 16 - Point Factor Job Evaluation , Job Reclassifications, & Salary Upgrades. See Attachment #4 Mrs . Drake - The Department Heads , Paul Tunison and Larry Parlett met several times last year before we moved to start looking at how positions are classified within the Town . When we went with civil service , we followed the County's classification schedule and criteria . I provided the board with the job classification listing . The Department Heads felt that the County's criteria did not match our own organization . We have developed our own criteria . Supervisor Valentino wanted the board's approval to continue to move ahead with the classification schedule . With this , new positions would be evaluated on how they fit in with the classifications with other positions . It also helps to determine salaries where we hire persons in and salary upgrades . At the current time we are only looking at Town of Ithaca positions . Bolton Point has recently had the union voted in . They will be looking at their own system . There are some positions that are the same as ours . I am doing a review of other wages in the County and other towns and counties outside of Tompkins County . I do this review every three years . This is done for comparison , especially for our highway personnel . It is to make sure that our salaries are in - line with other areas in New York State , Councilman Klein - Supervisor Valentino mentioned that we would be increasing wages slightly. Our hiring levels are a little low . Deputy Supervisor Russell - We have fallen behind in wages . Councilman Lesser - What has been our annual wage package for the past three or four years? What are the wage packages of communities that we might be competing with that we feel we are behind ? Mrs . Drake - The County and the City both have union contracts . Their increase is between three and four percent union contract . The County is much higher than us . We are constantly trying to keep up with the County . I do not expect the Town to match the County . We are always going to be i TOWN BOARD PAGE 22 MARCH 12 , 2001 APPROVED . APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED trying to keep up with them . This has happened in steps . Previously the Town of Ithaca raises wer not substantial raises . It has taken us the last six years to keep us remotely close to the County. W need to keep doing large increase to keep up . Supervisor Valentino and I have been looking at ho we can adjust the system so that we are not doing large increases every three years when we are re- evaluating . One problem that we have with the County is that they hire in at the hiring rate . Nine months later the employee is advanced into the working rate . It could be a $ 1 , 000 to $2 , 000 raise within nine months . We have a hard time trying to meet it . We are trying to match their hiring rates . Councilman Lesser - Where do the various rates come from for the categories? It seems that the job classification system is much different from annual increments for someone who stayed in the same job classification . Would it be two different aspects? Mrs . Drake - Yes . The current system is based upon someone being hired in new between hiring and job rate . Then there are basic steps until they reach the maximum rate . Once they reach the maximum they receive a cost of living raise . One of the things that has happened every three years is the hiring rate and job rate has been adjusted . Then by that time it is far behind the County . Supervisor Valentino and I are looking at building into the system the adjustment of hiring rates and job rate on an annual basis so that it does not fall too far behind . This has been a work in progress . Councilman Lesser - What has the County been paying in the average of annual increments that we have been falling that far behind ? Most of our employees are long term . It would not be such a issue . Mrs . Drake - Their average is 3 . 2 percent . The County is looking at a four percent raise for 2001 . W hire employees in at a lower wage than the County . Employees need to have substantial raises to keep up with the County job rate . We could hire someone in for $8 . 00 per hour. for three years . The hiring rate for the County could be $ 10 . 00 per hour. We have done a lot of work . We do have projections to present to the board . We would like approval to keep moving ahead . Councilman Klein - Do we hire above the minimum rate? Do we ever hire at the job rate? Mrs . Drake - We have hired at the job rate based upon experience . We evaluate it with the Department Heads to determine the wage . I have not generally hired someone at the hiring minimum in the last few years . We do have personnel , such as laborers , who accept the minimum hiring rate because they want to get into civil service . They are generally the positions that fall far behind the County . We do not want to lose any of our highway personnel to the County . Councilman Lesser - It takes a large percentage increase at big dollars an hour to move anyone . Deputy Supervisor Russell - Supervisor Valentino is interested in moving forward with the salary upgrades for the employees within this year. The information will be helpful to the board on how exactly that would happen . TOWN BOARD PAGE 23 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Mrs . Drake - We expect to have different steps of this to the board in April and May. Hopefully by June or July we will have wage adjustments . They would be re-classification adjustments . Then when we start looking at the 2002 wage in July , we are not doing the re-classification adjustments within it . We have discussed with Mr. Carvill the available funding to do this mid-year. Councilman Lesser - When do salary packages go into effect ? Mrs . Drake - Salary increases go into effect January 1St of every year. Deputy Supervisor Russell - Supervisor Valentino felt it would be less confusing for the staff to get the upgrades separated out from the yearly wage raise . Councilman Klein - Who is the point system for? Mrs . Drake - It is to put an employee into a classification . For each letter class there are certain points defined to it . We would then review the job description and run through the point factor. There is some give and take in it . I have gone through each job description several times . I have reviewed the job descriptions with the Department Heads . We needed to bring some job descriptions up to date . Agenda Item No. 17 - Additional Funds for 1999 Audit of Ithaca Area Wastewater Treatment Plant. Mr. Carvill - It was the board 's interest October 2000 to clarify the financial conditions of the Ithaca Area Wastewater Treatment Plant. The board appropriated $5 , 000 to engage our independent auditor to perform an examination of review and give us a reporting . Our auditors have done so and we have received their report . The exam did encounter some problems extrapolating information and copying of worksheets . They had to go to the former independent auditor and had difficulties in getting information from the City . It has resulted in an increase of cost . We need an additional $2 , 500 to cover the expenses of $7 , 500 . The Town has paid out $5 , 000 to date . We engaged the services and they were provided . We received meaningful numbers that enhanced our understanding and knowledge of fund equities and debt allocation . It gave us information for future questions that need to be asked of the partnership 's equity. The resolution is asking the Town to budget an additional $2500 to pay for the individual auditor. Deputy Supervisor Russell - Supervisor Valentino has approached some of the partners for possible reimbursement . Mr. Carvill - Supervisor Valentino has approached the other partners . They will be reporting back to their boards and asking for funding . We do not have a firm commitment . The future services of our independent auditors have been engaged by the SJS Commission , Councilman Lesser - This cost is about 75 % over what we were quoted . Is it justified ? Mr. Carvill - It is justified . There was a lot of work done in preliminary planning for us to try to extract information from our records . We had to approach prior independent auditors and copy worksheets . The project was delayed for one month . During that month , performance statements and information TOWN BOARD PAGE 24 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED were requested to be provided . They were not provided . The auditors used alternative options i getting the information . The auditors did not know the historical background of SJS . It was als another portion of the search . The auditors made a $ 1200 commitment up front towards the audit . Resolution No. 35 - Authorize Additional Funds for Independent Auditor Fees for the Ithaca Area Wastewater Treatment 1999 Audit WHEREAS, The Ithaca Town Board approved hiring Scirabba Walker & Co. , LLP a local independent public accounting firm to conduct an audit and examination of the Ithaca Area Wastewater Treatment accounting records at a cost not to exceed $5, 000 under Resolution No. 149 of the 1012012000 Tow' n Board Meeting; and WHEREAS, due to the nature and purpose of this audit expenses and charges incurred by Scirabba Walker & Co. , LLP have exceeded the Town 's limitation as follows: SUMMARY Total Times & Charges Incurred $ 8, 717, 50 Less: Firm 's Community Investment ( 11217. 50) Net Charges & Fees $ 7, 500. 00 Approved Resolution No. 149 5, 000. 00 Additional Funds Requested $ 2, 500. 00 NOW THERE`ORE, be it RESOLVED, that this governing Board approves the request for additional independen auditing fees of $2, 500 finding it professional, and appropriate, and consistent with the Board's desire to protect the financial investment of the Ithaca Town Taxpayers in the existing Ithaca Area Wastewater Treatment facility located in the City of Ithaca; and it is further RESOLVED, that the Town Supervisor and Budget Officer are to record any and all appropriate accounting and budgetary transactions needed to pay the professional fees incurred by the accounting firm Scirabba Walker & Co. , LLP. MOVED Councilman II< Iein , SECONDEDCouncilman Lesser. A vote on the the motion resulted as follows : Councilwo T an Russell , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Lesser, aye . Agenda Item No . 18 - Parks & Trails Permit Application . Deputy Supervisor Russell - We need to revitalize the Parks and Trails Committee . We discussed this issue a while ago and formed a committee . The committee never met . We would like the committee to proceed forward with this issue . Supervisor Valentino , Councilman Niederkorn , Councilman Lesser, Attorney Barney , Mr. Noteboom , Mr. Schoch and myself are on the committee . Mrs . Noteboom was also on the committee . 1 TOWN BOARD PAGE 25 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED This committee will try to start meeting on a monthly basis . We need to review the policy. There is a number of issues to be reviewed and a number of policies to be decided upon . Ms . Hunter could serve in place of Mrs . Noteboom . We need to check with the other members to make sure they are willing to continue to serve on the committee . Agenda Item No. 19 - Consent Items . Councilwoman Grigorov - I have a correction to page 31 . 1 mentioned that some Post Offices do have twenty-four hour surveillance cameras when the Post Office boxes cannot be seen from the outside in order to provide twenty-four hour access . Resolution No. 36 (a) = Approval of Town Board Minutes 2/12/01 RESOLVED, that the governing Town Board of the Town of Ithaca does hereby adopt the minutes of the regular Town Board meeting held on February 12, 2001 as the official minutes for the said meeting. MOVED Councilman Lesser, SECONDED Councilman Klein . A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, ayet. Resolution No. 36 (b) = Town of Ithaca Warrants WHEREAS, the following numbered vouchers have been presented to the Town of Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 3156 Through 3282 General Fund $ 108, 058. 01 General Fund Part Town 21378. 63 Highway Fund Part Town 25, 807. 33 Water Fund 81378. 66 Sewer Fund 10, 084. 73 Risk Retention Fund 169. 50 Fire Protection Fund 466, 536. 75 Lighting Districts 1 , 096. 83 lacovelli Neighborhood Park 51343. 00 TOTAL ABSTRA (: T $627, 853. 44 TOWN BOARD PAGE 26 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED MOVED Councilman Lesser, SECONDED Councilman Klein . A vote on the motion resulted a follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye Councilman Lesser, aye. Resolution No. 36 (c) = Bolton Point Warrants WHEREAS, the following numbered vouchers for Bolton Point have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. VOUCHER NOS: 61 through 126 TOTAL ABSTRACT.• $ 110, 603. 33 MOVED Councilman Lesser, SECONDED Councilman Klein. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Resolution No. 36 (d) = Records Management Disposition Listing See Attachment #5 WHEREAS, The Records Management Officer has determined that the attached listing o outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA) Records Retention and Disposition Schedule MU- 1 ; and WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk), and Department Heads have reviewed and approved the disposition of the said records; now, therefore, be it RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA . MOVED Councilman Lesser, SECONDED Councilman Klein. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Resolution No 36 (e) = Reinstatement of Director of Planning WHEREAS, there is presently a vacancy in the full time position of Director of Planning, due to the resignation of Jonathan Kanter, December 31 , 2000; and I TOWN BOARD PAGE 27 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED WHEREAS, the Town Supervisor has met with Mr. Kanter, since his resignation, and have asked him to return to the Town of Ithaca; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the reinstatement of Jonathan Kanter as Director of Planning, effective April 2, 2001 ; and be it further RESOLVED, this is a salaried 375 hour position, at an annual salary of $67, 000, from account number B8020. 100, in Job Classification "S'; with full time benefits, which includes reinstating his sick time balance; and be it further RESOLVED, the probationary period does not apply. MOVED Councilman Lesser, SECONDED Councilman Klein. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Resolution No. 36 (f) - .Approval to Attend Hiring Issues in New York Seminar WHEREAS, the Hiring Issues in NY seminar is being held in Rochester, NY, April 4, 2001 ; and WHEREAS, attendance at the said program will benefit the Town of Ithaca by providing additional training to Judith C. Drake, Human Resources Specialist; now, therefore be it RESOLVED, that the governing Town Board of the Town of Ithaca does hereby authorize the attendance of Judith C. Drake, at the Hiring Issues in NY seminar, to be held in Rochester, NY, April 41 2001 ; and be it further RESOLVED, the $209 program cost and other associated costs shall be expended from A 1430. 410. MOVED Councilman Lesser, SECONDED Councilman Klein . A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Resolution No. 36 (g) - Approval to Attend Avoiding OSHA Citations and Liabilities Seminar WHEREAS, the Avoiding OSHA Citations and Liabilities in NY seminar is being held in Syracuse, NY, April 26, 200 1 ; and WHEREAS, attendance at the said program will benefit the Town of Ithaca by providing additional training to Judith C. Drake, Human Resources Specialist, and Fred Noteboom, Highway Superintendent; now, therefore be it TOWN BOARD PAGE 28 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED RESOLVED, that the governing Town Board of the Town of Ithaca does hereby authorize the attendance of Judith C. Drake and Fred Noteboom, at the Avoiding OSHA Citations and Liabilities in NY seminar, to be held in Syracuse, NY, April 26, 2001 ; and be it further RESOLVED, the $239 program cost for each and other associated costs shall be expended from A 1430. 410 and A5010. 411 . MOVED Councilman Lesser, SECONDED Councilman Klein. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Resolution No. 36 (h) " Approval of Safety Toed Shoe Allowance WHEREAS, the Town Board approved of the Safety Toed Shoe Policy at the March 13, 2000 Town Board Meeting; and WHEREAS, as part of the policy there was an allowance of $ 100 given to the appropriate employees to help offset the cost of abiding by the said policy, with the said amount to be reviewed by the Safety Committee in January 2001 ; and WHEREAS, the Safety Committee reviewed the receipts from the employees and have determined that the $1100 allowance is an adequate amount and that an allowance should be continued yearly; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve of continuing the safety toed shoe allowance at a rate of $ 100 to be issued annually for highway staff and issued on even years for Engineering and Building/Zoning staff; and be it further RESOLVED, the allowance amount will be assessed every other year by the Safety Committee to ensure that the amount remains at an adequate level. MOVED Councilman, Lesser, SECONDED Councilman Klein. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, aye. Resolution No 36 (il - Regular Appointment Distribution Operator Trainee - SCLIWC WHEREAS, there has been a vacancy in the Distribution Operator Trainee position at the Southern Cayuga Lake Intermunicipal Water Commission since February 23, 2001 , and WHEREAS, there was a civil service eligible listing for the said title; and WHEREAS, Peter Middaugh was one of the top three reachable candidates on the listing and was appointed by SCLIWC at the March 8th commission meeting; now, therefore, be it I TOWN BOARD PAGE 29 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the S. C. L . I. W. C. appointment of Peter Middaugh as a Distribution Operator Trainee, effective March 12, 2001 ; and be it further RESOLVED, the wage for the said shall be $ 11 per hour, with full time benefits from account SW8340. 101 , MOVED Councilman Lesser, SECONDED Councilman Klein. A vote on the motion resulted as follows: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Lesser, ayel. Agenda Item No. 20 - Report of Town Committees. a. Report of Committee to Review Town Supervisor's Position Councilman Klein - A report of from the Committee to Review Town Supervisor's Position was provided in the packet . Deputy Supervisor Russell - There was an article in the paper regarding cell towers reporting on a meeting that took place between the County , town board members and town supervisors . There is a legal issue that we are interested in exploring with the County . When I attended the Association of Towns meeting I spoke with Don Barber. Mr. Barber explained the issue to me . I had read the principle case that the issue is based upon , Monroe County and City of Rochester. Mr. Barber set up a meeting with Harry Willis , an attorney from the Department of State . I went to the meeting with Mr. Barber. It turns out the Mr. Willis ' opinion on how the County should be moving forward with this project is much different from what the County saw as their procedural strategy. We held a meeting with Barbara Mink and Jonathan Wood , County Attorney. They did not seem to be recognizing that this should be impacting the way the communication towers issue should move forward . Since that time they have done some legal research . The judge in the case put into place the nine point balance of interest test . It is supposed to balance the interest between the county and the municipality that would be hosting the county facility . The county was not showing any indication that they knew about the nine point balancing test or that it affected them at all . Mr. Willis' take on the issue was that the nine point balancing test was a test that needed to be done on the local municipality level to decide whether the county was exempt from our zoning regulations . The county since then has decided that they can and will proceed to do the test themselves . They will not submit themselves to our zoning regulations at all . We are still in the process of evaluating case law and trying to figure out where we are with this issue . Councilwoman Grigorov - The County Board represents the individual towns and villages . They seem to be representincl the County . They are representing us , but are not considering our point of view . Deputy Supervisor Russell - The Town 's cell tower ordinance is to mitigate the impacts of cell towers . Other municipalities feel the same way. Attorney Barney and myself are reviewing case law . TOWN BOARD PAGE 30 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9. 2001 - APPROVED - APPROVED - APPROVED Councilman Lesser - II followed up with information regarding the Coddington Road project . There wi be a selection process for the consulting engineer to design this project . I do not know who woul represent the Town in the selection of a consulting engineer. Mr. Walker - Mr. Noteboom has been keeping in contact with the County on the project . Councilman Klein - e should have a member of the board participate in the interviews with Mr. Noteboom . We need I Wto notify the County as soon as possible . Councilman Lesser - I can follow up on the project with Mr. Noteboom , The State recognizes Context Sensitive Planning . If means the State can be flexible if you can convince them that the standards , rules and regulations that they use are not appropriate . The proposal mentions sidewalks . The State or County does not dio anything about sidewalks . The Town would be responsible for the sidewalk component of the project . The need for the sidewalk would be from the rear entrance of Ithaca College to the connection with the top of Hudson Street . It is a difficult area . It would make better sense for Ithaca College to build a walkway from Ithaca College to Hudson Street . It would keep students entirely off Coddington Road . They would join the sidewalk system at the three-way stop . i Councilwoman GrigorIov - Many of the homes are very close to the road . It would be terrible for them . Agenda Item No. 21 Monthly Reports of Town Officials : a . Town Clerk on See Attachment # 6 . b. Highway Superintendent on See Attachment # 7. c . Director of Engineering no See Attachment # 8. Councilman Klein - When is the Northeast Sewer meeting ? Mr. Walker - It has been rescheduled for March 21 , 2001 . A letter was sent to residents last week . The County has made the decision not to co locate the 911 Emergency Operations Center in the Ithaca College building . There is a major concern by Mr. Lane that Route 96B is too difficult to get to from other locations in the County. He has been pushing to located the Center near the airport . The Fire Department has expressed that they have never had trouble getting up 96B at any time with their equipment . They feel it is centrally located as far as their services . The airport service is remote for them . Most of the persons making decisions in the City and Town are close to South Hill . The other advantage to the Soul th Hill site is that with one antenna on South Hill , they can reach over 85% of the County without using any other antenna sites . It would be with truck radios . All trucks could be reached during a power outage . There is an existing tower on South Hill . It would need to be raised forty feet . The County will be discussing an Emergency Management Plan . d . Director of Planning - See Attachment # 9 . e. Director of Building/Zoning - See Attachment # 10. I I TOWN BOARD PAGE 31 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED f. Human Resource Specialist on See Attachment # 11 Mrs . Drake - We held a going away party for Mr. White . We had the highway staff and the town hall staff together at the same time . g . Budget Officer h . Network/Record' s Specialist In Receiver of Taxes j . Attorney for the Town of Ithaca Other Business : Councilman Lesser - Where do we stand with the Post Office? Mr. Frost - There has not been much changes . I called John Federicco on March 9 , 2001 . He faxed in a letter today . I am unable to project when this will be resolved . Deputy Supervisor Russell - What are the outstanding issues? Mr. Frost - They need to put a number on the building , which the contractor refuses to do . There are minor things at this point . For example we do not have the paperwork certification for the sprinkler system and the fire alarm system . Mr. Walker - The subcontractor has not been paid . It is contributing to the problem of the building not being numbered . Deputy Supervisor Russell - There is not a sign on the door. Mr. Frost - The architects have written letters to the contractor with deadlines , but there have been no response . Mr. Walker - The Post Office started the same time that we did . Councilman Klein - Mrs . iDrake 's report mentioned that someone tripped on a curb at the Post Office . Mr. Walker - The woman was coming down the handicap ramp along the sidewalk . The curb ends at the edge of the sidewalk . She caught her foot on the curb . Councilwoman Grigorov - Was she a handicapped person ? Mr. Walker - No . She was an older woman . She was very nice about it . She wanted to make sure she was covered in case there was a problem . The manager brought her into the office and gave her an ice pack . He then called to notify the Town . I TOWN BOARD PAGE 32 MARCH 12 , 2001 APPROVED - APPROVED - APPROVED - APRIL 9, 2001 - APPROVED - APPROVED - APPROVED Agenda Item No. 22 Review of Correspondence : Deputy Supervisor Russell - The Downtown Partnership sent a letter to Ed Gatch regarding th twenty-four hour acceiss to the Post Office . I have heard that the issue is resolved . Councilwoman Grigoriov - There is a meeting tomorrow evening . Agenda Item No. 23 L Adjournment : As there was no further business to come before the Town Board , a motion was made by Councilman Lesser, sIeconded by Councilwoman Russell to adjourn . Carried unanimously . Deputy Supervisor Russell adjourned the meeting at 8 : 45 p . m . I Re a tfully submitted , � � Rur Tee-Ann Hunter, Town Clerk * NEXT REGULAR MEETING — April 9 , 2001 at 5 : 30 p . m . * * Minutes Transcribed by Carrie Whitmore . I i i I i i I I I ❑ ❑ ❑ ❑ ❑ ❑ ❑ Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART I - PROJECT INFORMATION (To be completed by Applicant or Project Sponsor) 1 . Applicant/Sponsor Local Law Permitting the Receiver of Taxes of the Town to Town of Ithaca Town Board Reside Outside the Town of Ithaca 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map :) N/A Tax Parcel Number: 4. Is proposed action : NEW? X EXPANSION? MODIFICATION/ALTERATION ? 5. Describe project briefly : (Include project purpose, present land use, current and future construction plans, and other relevant items): Enactment of a local law permitting the Receiver of Taxes of the Town to reside outside the Town of Ithaca. Said local law is adopted pursuant to the authority contained in Section 10 1 . (i) and, to the extent this Local Law supercedes the Town Law, Section 10 L( ii) d. (3 ) of the Municipal Home Rule . This Local Law, to the extent inconsistent with same, shall supersede the provisions of Section 23 of the Town Law and Section 3 of the Public Officers Law, and any other provisions of the Town Law or Public Officers Law that are inconsistent with this Local Law and which may be superseded by local laws enacted pursuant to the Municipal Home Rule Law sections cited above . (Attach separate sheet(s) if necessary to adequately describe the proposed project.) Amount of land affected : N/A Initially (0-5yrs) Acres (6- 10yrs) (> 10 yrs) Acres 7. How is land zoned presently? N/A S. Will proposed action comply with existing zoning or other existing land use restrictions? N/A Yes NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new : Public Road ? YES NO X Public Water? YES NO X_ Public Sewer? YES NO X_ 10. What is the present land use in the vicinity of the proposed project? Residential Commercial Industrial Agriculture Park/Forest/Open Space Other Please Describe: N/A 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES__ NO_X_ If yes, list agency name and permit/approval/funding : 12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO If yes, list agency name and permit/approval. Also, state whether it will require modification . N/A I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Mary Russell, , Deputy Supervisor Applicant/Sponsor Name (Print or Type) : i1X� r3I1ltiijlI�[ l7� It�I Signature and Date : 3 / 12 / 2001 ATTACHMENT # 1 � i I I I I I I ART 1I - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary) Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? YES NO - X If yes, coordinate the review process and use the full EAF. S. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following : ( Answers may be handwritten, if legible) Cl , Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly : None anticipated. C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly: None anticipated. C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly : None anticipated. C4. The Town 's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly : . None anticipated. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly: None anticipated. C6. Long term, short term , cumulative, or other effects not identified in C1-05? Explain briefly : None anticipated. C7. Other impacts (including; changes in use of either quantity or type of energy) Explain briefly : None anticipated. D. Is there, or is there likelly to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly: See Attached. E. Comments of staff )K CB other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE ( To be completed by the Town of Ithaca) Instructions: For each adverse effect identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i .e. urban or rural) ; (b) probability of occurring; (c) duration ; (d) irreversibility; (e) geographic scope, and (f) magnitude . If necessary, add attachments or reference supporting material. Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration . X Check here if you have determined, based on the information and analysis above and any supporting documentation , that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination . I Town of Ithaca Town Board 3" 4 . - ` ,. Name of Lead Agency Preparer ' s Signature(If different from Responsible Officer) Mary Russell , Deputy Supervisor Wffivelviliexumyta� 19 Name & title of Responsible Officer In Lead( Agency Signature of Contributing Preparer DATE : 3 / 'i 2 12 0. 01 Signature of Res onsible Officer in Lead Agency I Town Board Meeting 12/ 12/01 Agenda Item No . 7 LOCAL LAW N0 . OF THE YEAR 2001 A LOCAL, LAW PERMITTING THE RECEIVER OF TAXES OF THE TOWN TO RESIDE OUTSIDE THE TOWN OF ITHACA Be it enacted by the Town Board of the Town of Ithaca as follows : Section 1 . Authority. This Local Law is adopted pursuant to the authority contained in Section 10 1 . (i) and, to the extent this Local Law supercedes , the Town Law, Section 10 1 . (ii) d. (3 ) of the Municipal Home Rule Law. Section 2 . Supersession of the Town Law and Public Officers Law. This Local Law, to the extent inconsistent with same, shall supersede the provisions of Section 23 of the Town Law and Section 3 of the Public Officers Law, and any other provisions of the Town Law or Public Officers Law that are inconsistent with this Local Law and which may be superseded by local laws enacted pursuant to the Municipal Home Rule Law sections cited above. Section 3 . Amendment of Local Law No . 5 for the Year 1999. Section 4 of Local Law No . 5 for the Year 1999 is amended by deleting the phrase "the Receiver of Taxes and Assessments, " . It is the intention of this Local Law that the Receiver of Taxes and Assessments for the Town may reside outside the Town of Ithaca in accordance with the provisions of Local Law No. 5 for the Year 1999 . Section 4 . Invalidity. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 5 . Effective Date. This law shall take effect ten days after its enactment or upon the filing of same with the Secretary of State of the State of New York, whichever is later. ATTACHMENT # 2 2 i i ❑ ❑ ❑ ❑ ❑ ❑ Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART 1 - PROJECT INFORMATION (To be completed by Applicant or Project Sponsor) 1 . Applicant/Sponsor 2. Project Name Town of Ithaca, Highway Superintendent Maple Avenue Reconstruction 3 . Precise location (street address, road intersections, prominent landmarks, etc. or provide map :) Maple Avenue Between Pine Tree Road and the City Line (See attached Plans) Tax Parcel Number: N/A 4. Is proposed action : NEW? EXPANSION? MODIFICATION/ALTERATION? _X_ 5. Describe project briefly : (Include project purpose, present land use, current and future construction plans, and other relevant items): Reconstruction of Maple Avenue between Pine Tree Road and the City Line. Will include total removal and recycling of existing pavement, minor vertical and horizontal realignment of the centerline, Construction of approximately 700 Lineal Feet of two 12 ' lanes (24 foot total width) of asphalt pavement with granite curbing, Construction of approximately 1500 Lineal Feet of two 10 ' lanes with 5 ' shoulders (30 foot total width) of asphalt pavement, and construction of approximately 2300 Lineal feet of a 6 ' wide asphalt walkway. (Attach separate sheet(s) if necessary to adequately describe the proposed project.) Amount of land affected : itially (0-5yrs) _3 .2 Acres (6- 10yrs) (>10 yrs) Acres How is land zoned presently? oad ROW through R9. R30, and. MR Will proposed action comply with existing zoning or other existing land use restrictions? es—X— NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new: Public Road ? YES NO __X_ Public Water? YES NO _X_ Public Sewer? YES NO 10. What is the present land use in the vicinity of the proposed project? Residential X. Commercial Industrial Agriculture __X Park/Forest/Open Space Other_X_ Please Describe : Cemetery, Agricultural research fields, Horse pasture for Cornell Equine Programs 11 . Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES__ NO If yes, list agency name and permit/approval/funding: 12. Does any aspect of the proposed action have a currently valid permit or approval? YES _X_NO If yes, list agency name and permit/approval. Also, state whether it will require modification. NYSDOT funding through Multi- Modal Transit Program (Funding has been approved) I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or T : Tow f Ithaca, D, a�niel R. W/a�l�ke�r, Town E gineer Signature and Da . �v�-'`-""� ATTACHMENT # 3 3 ART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary) A. Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617. 12 or Town Environmental Local Law? YES NO X If es, coordinate the review process and use the full EAF. B. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved agency, if any, C. Could proposed action result in any adverse effects associated with the following: ( Answers may be handwritten, if legible) C1. Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly : see attached C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly : see attached C3. Vegetation or fauna, fish, shellfish, or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly : see attached C4. The Town's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly: see attached C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly: see attached C6. Long term, short term, cumulative, or other effects not identified in C1 -05 ? Explain briefly : see attached C7. Other impacts (including; changes in use of either quantity or type of energy) Explain briefly: see attached D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly : See Attached. E. Comments of staff-_X CB., other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE ( To be completed by the Town of Ithaca) Instructions: For each adverse effect identified above, determine whether it is substantial , large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i .e . urban or rural) ; (b) probability of occurring ; (c) duration ; (d) irreversibility ; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material . Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration . _ X Check here if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination . Town of Ithaca Town Board � . Name of Lead Agency Preparer' s Signature(If different from Responsible Officer) Mary Russell , Deputy Supervisor Name & title of Responsible Officer In Lead Agency Signature of Contributing Preparer zep fz �-C. DATE : 3 / 12 / 2001 ISignature of Re onsible Officer in Lead Agency I • , PART II — Environmental Assessment: Reconstruction of a Portion of Maple Avenue and Construction of a Walkway Along the Same Portion of Maple Avenue Town of Ithaca Town Board A . Action is Unlisted . B . Action will not receive coordinated review . Proiect Description The proposal involves the complete reconstruction of Maple Avenue, from the City of Ithaca municipal boundary to its intersection with Pine Tree Road . The road material will be pulled up, removing approximately 21 inches of asphalt and road base . The road will then be re-graded, and certain sections will be cut or filled, depending on what is needed to improve the horizontal and vertical sight distance along the road . The largest amount of grading will be done along a 600 foot section of road, in the hillier segments near Pine Tree Road . Up to 3 feet will be cut from the hilltop and 3 feet filled in the road dip , along this hilly portion of the road. The new road will have an 18 inch stone base with an 8 inch thick asphalt surface . All of the removed asphalt will be re-used as fill material . The overall road project will extend +/-2300 feet in length . When completed, the first +/-650 feet of roadway, starting at the City of Ithaca municipal boundary, will have two 12 foot wide travel lanes, composed of asphalt and bordered with granite curbing. The remaining +/- 1500 foot section will have two 10 foot wide travel lanes and a 5 foot wide shoulder, both composed of asphalt. The project also includes the construction of a walkway. The walkway will be 6 foot wide and will be constructed of asphalt. The walkway will be located on the north side of the new road and extend along the entire 2300 foot length. Along the first +/-650 feet of the walkway, starting at the City boundary, the walkway will be separated from the roadway by the granite curbing . Along the remaining +1- 1500, where curbing is not planned to be installed, the walkway will be separated from the roadway by a 3 foot wide grass strip . A better-defined parking area for users of the East Ithaca Recreationway will be developed on the south side of the new road. This will replace the informal parking area on the north side of the road, which is being relocated so that it doesn ' t interfere with the new proposed walkway. The parking area will be +/- 100 feet long and +/- 10 feet wide . C . Could action result in any adverse effects on , to or arising from the following : C 1 . Existing air duality, surface or groundwater quality or quantity, noise levels , existing traffic patterns , solid waste production or disposal , potential for erosion or flooding problems ? 1 i I No significant adverse effects are anticipated relating to air quality, water quality or quantity, noise levels, existing traffic patterns , solid waste, or potential for erosion, drainage, or flooding as a result of the proposed action . As a result of the 'proposed project there will be an increase of approximately 0. 35 acres of impervious surface along the project ' s entire 2300 foot length . This is not considered a significant amount of additional impervious surface, and should not result in any noticeable increase of runoff. Drainage patterns will continue as they currently exist. No changes in water quality are anticipated. During construction, elevated noise levels along the project route would be expected due to the nature of the work and the use of heavy machinery. Noise from the project is not expected to be significant or unusual for this type of work, it will be for the short-term construction period, and only during the regular workday hours . Most of the project site traverses along Cornell University agricultural fields and the East Lawn cemetery, there are very few residences in the area, with the exception of the Maple Wood apartments , which is located at the far west end of the project site . I A portion of Maple Avenue is expected to be closed during some of the construction period, which may temporarily affect traffic patterns . Alternative routes , such as Mitchell Street or Route 366 are available . Construction will take place during Cornell University' s summer break, so overall traffic volumes in the locale area will be reduced, and therefore the alternative routes should not experience any significant increases in traffic volumes . The short-term impacts are therefore not anticipated to be significant . In the long run the project will create a better and safer transportation option for pedestrians and bicyclist traveling on Maple Ave. to Pine Tree Road. The asphalt and road base that will be removed from the existing road is expected to be re-used as fill material in1the new road, therefore, no significant solid waste will be generated as a result of the project. I C2 . Aesthetic , agriculture, archeological , historic, or other natural or cultural resources , or community or neighborhood character? I I No impacts to aesthetic , agriculture, archeological, historic , or other natural or cultural resources , or community orIneighborhood character. The project involves the improvement of Maple Avenue , an existing roadway, and the addition of a pedestrian walkway to Pine Tree Road. The project is anticipated to improve the community or neighborhood character, by providing a safe alternative transportation route , especially for pedestrians , to Pine Tree Road . C3 . Vegetation or fauna, fish, shellfish or wildlife species , significant habitats, or threatened or endangered species ? None Anticipated, 2 I C4 . The Town ' s existing plans or goals as officially adopted, or a change in use or intensity of :land or other natural resources ? None Anticipated. The project involves the creation of a walkway that will provide a more pedestrian friendly transportation route . This aspect of the project is desirable and consistent with the Town of Ithaca Comprehensive Plan . C5 . Growth subsequent development or related activities likely to be induced by the proposed action ? None Anticipated. C6 . Long term short term cumulative , or other effects not identified in CI -05 ? None Anticipated, C7 . Other impacts (including changes in use of either quantity or type of energy) ? None Anticipated , D . Is there , or is there likely to be controversy related to potential adverse environmental impacts ? No controversy related to potential adverse environmental impacts is anticipated. PART III. — Staff Recommendation, Determination of Significance Based on review of the materials submitted for the proposed action, the proposed scale of it, and the information above, a negative determination of environmental significance is recommended for the action as proposed. 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M n C °- E co E y c n II ° ° y °� a°i aD m z c4 I O U °' :3 E 0 co 3 O Ico E m 0 LL o V rn E W c L aw N y �• L X N N �° C •C C fL- 2 � Z o c Z d d 03a� m m � Cho a `o cq II II a LL LL m m 00 tr. > M T V N . . . CL Q a CD J E c z z LL X N W d > > > > > > > to W Ol 0 N w N N CL a a a a a a N ) 0 0 0 0 0 0 0 >_ U U U U U U U U U o 0 0 0 0 0 0 z z z z z z z O Z cn d O ° Z U ? a? ¢ d d LL N V S 0) c cm a°i c W g O m O 0 C •� N C lO U M 3 i U U a w N m r F°- VI O y D N N cu Q V V m U Zall a I TOWN BOARD MEETING - 3/12/01 AGENDA ITEM NO . 19 d RECORDS MANAGEMENT DISPOSITION LISTING RESOLUTION NO . (d) WHEREAS , The Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration ( SARA) Records Retention and Disposition Schedule MU - 1 ; and WHEREAS , the Town Supervisor, Records Management Officer (Town Clerk) , and Department Heads have reviewed and approved the disposition of the said records ; now , therefore , be it RESOLVED , the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA . MOVED : SECONDED : VOTE : DATED : March 12 , .2001 Tee-Ann Hunter, Town Clerk ATTACHMENT # 5 7 i Q I T T T T T T T T T T T T T T T T T T T T T O (C1 0 c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N 0 O M N N N N N N N N N N N N N N N N N N N N N O d ❑ T T T T T T T T T T T T T T T T T T T T T 0 Cf) I N p 0 U J I C O •= O Q O O O N N O O O N N O N N N O O O N N O N O N Ln O E C C C C C C C C C C C C C C C C C C C C C O C C C C C C C C C C C C C C C C C C C C C ❑ CL c� O O O O O O O O O O O O O O O O O O O O O 0 0 O w N 0 N 0 0 w O w O w N w 0 w U U t.; Q L i i i i i ii i i i i i i i i 0 N O N O O N N 0 N O O N N N N O U d iL d. d d d d d. d. d. d d d. d. d. d. d d d d d O U � � I LO � � � V � UD � � �t �t (vl 0 0 0 0 O) 0 0 0 0 0 0 0) 0 0 d7 N ❑ D O O N O N N N O a) :3 N (D t4` Cfl 0 *- 0 0 U >+ CO ❑ LL ❑ ❑ ❑ ❑ ❑ ❑ ❑ �3 ❑ ❑ CO OO T 0*) O7 O ❑ 0 'IT N C } d m O 0 C T C z a 0 d U U) Q U W O 06 It 0 � � O N ° N v O Q 0 C ' ' C O — 07 (z 0 C C O m >, C O Y U) m U 2� (n C Q U c� C O Q cu +- N O L T S m U) a) ��^'' LL U) X O O r c ° rn O a. ° C (� i ce- m � O m (n in --� � ° Q- a � ° md rncn cm � C c :� o � mQ ~CL .1. �_ C m J C I ° aEi EQrn > rnrnrnrnrn `� ° -C: U) CF- � � C)° msrnrnrnrnrnrn cr. 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Floor C. Room d. Cabinet or Shelf e. Drawer Box .-. C E lit 6 . Date Spa 7. Arrangem nt ❑ Alphabetical [] Numerical ❑ Chronological From: l To: � � IC� ❑ Alphanumeric (� Other(Specify) J 8 . Format ❑ a. Bound Volume ❑ e. Plans -and Drawings :`. ❑ h. Computer Output �' v b. Folders or Loose ❑ f. Maps s Specify' \ c. Card File ❑ 1. Optical Disk ❑ ❑ g . Computerized Records [] j. Other ❑ d. Microform I Specify: Specify: 9. Other Format? 0 Yes PNo 10 . Other Copies ? ❑ Yes Wo 11 . Total Quantity What Format ? Held by : cu. feet 12. Record Still Being Created ?' 13. Annual Accumulation 14. Reference Frequency ❑ Yes ❑ No cu . feet 10 r a—rl ►r %Q�, r %e V� r 15. Vital oC Essential ? O ,> • , a J Archival ? 17. Poor Condition? C1 F'11 Yes o E] Yes o Yes Alo ( gAcqr a 18 . Restricted or Confidential ? IQ Yes o Source or regulation : 19 . Descriptjon of Record Serie's PN rrC. N d � acs re� rrs L' o p t s C,. ¢_ri Qr i0L l C J r f .- S . U a cot ,"o u t � S I I `S rt r c l S 20. Purpose of Record I i 21 . Appraisal or Other recommiendation with comments : I • I 22 . SARA Schedule Item No . or description 23 . Record retention 24. Official Copy? Dyes No a. Total Retention b. In Office c. In Storage i 25. Sample copy of record attached? ❑ Yes o ! ` 26a. Name of person doing inventory ' (� 26b. D t /C LGRB 5 (5/91 ) New York State Archives and Records Auministration Local Government Records Bureau I i I Inventory Worksheet ' For Local Government Records NOTE. See accompanying instructions before filling out this form s. mment Name b. De artment c. Unit ,.: . : i. Contact person b. Phone Number 0: . : Record Series Title Varying Record Series Title Location a- Building b. Floor Ic, Room d. Cabinet or Shelf e. Drawer o ox 1 Li ( r. 1 / C• Date Scan 7. „rrangem nt ❑ Alphabetical ❑ Numerical Chronological . om: To: ❑ Alphanumeric Other(Specify) Y Format ❑ a. Bound Volume ❑ e. Plans and Drawings : `. ❑ ph. Computer Output b. Folders or Loose Paper ❑ f. Maps Specify: F1 c. Card File ❑ g . Computerized Records C]g . Optical Disk S� ❑ j. Other ❑ d . Microform Soecify: Specify: Other Format? ❑ Yes ther Copies ? [] Yes 11QeNo 11 . Total Quantity hat Format ? Held by: cu. feet !. Record Still Being Created? T13, Annual Accumulation 14, Reference Frequency ❑ Yes ❑ No cu. feet i. V' oq E�s^ential? 'T • Archival ? 17. Poor Condition ? — ��— [] Yes o E] Yes o UYes Xlo 3 . cted or Confidential? ❑ Yes o S a or regulation : 1 . Description of Record Series r- c. N eL 1s, D .— cQ�e cs _ ojpi •mss - moo � cQ (2, .�.por � sv- Worl< s 4Q�,P- 's ). Purpose of Record Appraisal or Other recommendation with comments : ? . SARA Schedule Item No. or description 3 . rd retention 24. Official Copy? ❑ Yes No a. Total Retention —� b. In Office i _ 25. Sample copy of record attached? ❑ Yes o c. In Storage 3a. a of parson dcing inventory (1\�\' 26b. Qatp 16 ords Bureau LG Ycr:� State ,A ,=Jves and Records A.cministratier, Lccal Government Rec ..B •5 (Si91 ) i i i i I i i i i j i 1 i TOWN OF ITHACA , NEW YORK FEBI: UARY , 0(1 TO THE SUPERVISOR : AGENDA pfu � o " , V . . .. } 2 : l M ll F . 6 r � � 'I I 11 t C 7 ni T glaCt f ;: C ° 1 (' i'. Cp i f ! T Vii': iw , lF . .. mane iGn jri _ il : w f' " Cj N @ ° ' ? Il ? r• c n c , p ; m .. F 11 v' ., L. .. ,. V .. . . L• V ... ; n :: ona ? c . ir. n Njtll Ilj ^ ij � Q Ilu ng 118 'T".0n i !1 JC i � . G GJr ; C .t rt i � : t nil .: I S ,l :j isJ e P � A : C � � l ( r � nU V, ta YlBel 000 SPORTING LICENSES 2001 SPORTING LICENSES 1600 3 MARRIAGE LICENSES NO . 01005 TO 01009 43 . 75 AGRICULTURE REPORT COPY AERIAL PHOTOS `v MISC . COPIES 11 . 0 .5 COMPREHENSIVE PLAN E •NVIRONMENTA .L REVIEW -- ' MARRIAGE TRANSCRIPT 10 . 00 NOISE ORDINANCE __. RETURNED CHECI: — CLERK 5 -_ RETURNED CHECK -- TAXES 43 , 00 _,.._ RETURNED CHECK — W & S OPEN SPACE REPORT 1984 OPEC: SPACE REPORT '1997 POSTAGE SIGN ORDINANCE SIX MILE CR. EEI`. R. EPOR 'l' SUBDIV .ISION REGULATIONS 1 TAX SEARCH 5400 _ WETLAND GUIDELINES WATER & SEWER SEARCH ZONING IMAP 4 _ ZONING ORDINANCE 34 . 00 A ! ') 'TOTAL TOWN CLERK FEES 147 . 80 Al555 74 DOG ENUMERATION 74 , 00 71 556 1 SPCA CONTRACT 341 . 2� x1557 i SPCA IMPOUND FEES — 20 . 00 A % 530 C' AMES OF CHANCE LICENSES BINGO LICENSES ! 4 BTN (:TO FEES 14 : 71 ? 2540 -- TOTAI: A2540 14 . 71 A2544 - - 74 DOG LICENSES 1148400 A2701 -- REFU _'�tD PRJ_ FEAR EXI' ENS _ 11 BUILDING PERMIT 1 , ;' 85800 3 BUILDING PERMIT E `iTENSI 'N 7 :5 . 00 FOUNDATION PERMITS —,-___--- 1 CERTIFICATE OF OCCUPANCY 51.1 . 00 -- --,-_-__3 _ `I' E M P . CERT . O F O i C [J P A _ C Y 4 ; 0 , (-. o USE PERMITS ----_ OPERATING PERMITS 100 . 00 FIRE SAFETY INSPLCTI (� NIS 500 * 00 ATTACHMENT # 6 I0 W ' CLERK S )M ONTH1, Y R E P 0 R T FEBRC1 .iRY , 2001 1? A tT ;. 2 SIGH PERMITS 6 ,ca 00 3 ZBA ARE _ R LSE VARIANCES; 240 . 00 -- ZBA ADDITIOtiAL MTG . FEE _-- - 1 ZBA SPECIAL , Pt' R0VALS 100 . 1) Ci ? t) ? IN ( SIGR APPROVALS P, 21 10 TOTAL B .2110 2 . 86 ':+ . f) 0 SUBDV . REV . INT' TIAL APL . :SUBDV . REV . PRELI `I . PLAI SUBDV . REV . I I N-n P .L .^, T 1 4 () . 00 SBDlyl REV . PL , � !%� REAFFIRM SI ;' E PLAN IN1IT . APL . FEE 11' E r' ; A PRELIM . PLA N 1 _ SITE PLAN FINAL PLAN 1011 . 00 ADD . "ITC, . FEE AGENDA PRO —_-.—' — ASS , MTG . FEE P . H . PROCE :30 . 00 B2115 TOTAL B2115 91; Lire SUBDIV . REV . INSPECTION _ SITE PLAN REV I _ SPECTIN _—_ SUBDV . PRELM . REV DEPO .S _—_ SUBDV . FIN , REV . FEj' DEP S IT E PLAN PRLL . FEE D E P 0 —'---- S .L T E Pt: AN F -1N t' EE' D E P B11615 T' 0 '.CAI, BP615 Paid to Super, i ;�, or fog k.jenr9ra. l Funs; 745 . 76 Pa :i_ d to Super i ; or for Part 'Town 3 � 1 ti -0r; Paid to NYS DEC. f o - 2001 Sporting Licenses , 3 0 00 P ,:iict t. o Cclurlt. y Treasurer. for Dog Licenses --- 113 . 25 Pail to Ag K. Markets for Dog L icen ,-ses Paid to N Y S H (1alth Department. for Marri lge Licenses Pa. ir? Lo Statxe �. : �Drlpt: - o ! ler f ) r! Games :i C ) '. allee ?. I. Cet SF2s C St t. P <:1i (J t. n <� �> rr} ptrr ]. ler for Bingo L _ r.: nses -- --- Total Dis1) urserlerbt: s + , 102 . 26 M AR _' ?H 1 ) C' .1 C' tit Cr f F` L IAT "! Vi t, NEW jL ( ) Rle , C1 ) t' NTI. t. F L ��� � � 1- i,. I �. iy rFC YS ' OP I . ��lii ..`i I .. ir :v 4 . , r , J - i ! L - L �, ` " I 442 . X �d IIL I ' . :' !tj 5r . Ila . SIF ; r g ; = L .! � i �l _ . : - . ; i •. _ ♦ -_ k' r . r , ( CL( � ) ' ! tv _ . W .fl r 3 . . Agenda Item # 21b Town of Ithaca Town Board, March 12, 2001 Highway Department Report . For February 2001 Administrative Land Acquisition. New York State Parks have been looking to buy a portion of land that David Auble owns. This land borders Upper Buttermilk Park and extends to Danby Road (Route 96B) . New York State Parks will be acquiring approximately one half of this property which includes the wet lands that border the present park land and a 150-foot strip on the south side of the property extending to Danby Road. The 150- foot wide strip is to protect the stream that runs on that side of the property. The New York State Parks is presently at the appraisal stage with plans to acquire the property by the end of 2001 or beginning of 2002 . Hanshaw Road Sewer Project: We had a meeting with the community regarding this project. We were, asked several questions and decided to have another meeting. This meeting was schE!duled for March 5, 2001 . Due to the weather this meeting was canceled and rescheduled for March 21 , 2001 . HighwaWork Catch basins: In February we finished our inventory of the Town's catch basins. They will soon be in a database that will identify their location, size of all inverts, and dimensions of catch basins . This will allow us to initialize a program of annual inspection and cleaning . We would like to get them identified on the Town's GIS system. Water / Sewer: We had five water breaks in February . Two were in the Northeast and three were on East Hill. We continue to work on a long list of identified water and sewer repairs such as changing fire hydrants. We continue to move towards our goal of complete ROW maintenance with annual inspection of our water and sewer systems . Tree and Brush Removal: We have established a program of regular tree and brush removal . We trim and remove dead trees and brush (starting with the roads that will be worked on during the summer) during the winter months so that we can free up hours for our construction season . Iacovelli Park: We had some good days in February and we marked out the playground site . We cleared and removed necessary stumps, then started placing some of the fill necessary to level the area . We also blocked off the park so that people could not use it for a parking area . We will continue to work on the park as the weather permits. n ATTACHMENT # 7 Agenda Item # 21b i Safety Training: During February we held another safety training session. - There were sessions on ho;w to work safely with equipment and general construction safety . This, with the exception of the hearing tests scheduled for March, fulfills the annual training needs for the year . We schedule training during December, January, February and March. Projects for February i 1 . Snow removal as necessary. 2 . Water and Isewer maintenance. 3 . Brush and tree removal . 4 . Hauling materials. 5 . Clean Bluebird Boxes . 6 . Iacovelli Park . I I I I i I i Town Engineer's Report for 3/12/01 Town Board Meeting GENERAL Staff Civil Engineer Chuck White has decided to broaden his horizons and has accepted a position with a consulting Engineering firm in the Syracuse area. He has resigned from the Town effective March 9. Chuck has been an integral part of the Town Engineering Team and will be missed by all of us. We wish him well in his newest endeavor. Operations & Facility Management The wood trim around the original postal boxes installed in the Hall by the Town Clerks office has been installed and is being painted to match the other window trim . A list of small maintenance and repair jobs at the Town Hall jobs is being kept and most of the jobs can be completed by existing Town staff. Work is being scheduled so that several similar jobs can be done at one time to allow more efficient operation . Records Management Engineering staff is continuing to work with all departments on implementation of the Town of Ithaca records management system. The system incorporates effective use of the various filing resources available in the Town Hall with a computerized database to keep track of the documents. Training on using the various database tiles is being done informally on an individualized basis. Park and Open Space The Engineering staff is coordinating with the Highway Department and Planning Department on the development of the Hanna Pew Trail Plan. Assistance will be provided on project planning and development, survey work, design development and construction document. Survey work has been planned and will be started after we receive the signed project agreement from NYS . The agreement is being processed by New York State. Highway The Engineering Staff is completing the final design and construction documents for the Maple Avenue roadway and walkway improvement project scheduled for construction in 2001 . This project will be contracted out and will be bid in April for a construction start in June with project completion scheduled for August. 91 1 [Emergency Operations Center Committee The County Communication Capital Project committee has been reviewing the information on several different sites and design configurations for the 91 1 Dispatch Center, which will also be the base for the Emergency Operations Center. The decision making process on the site must be completed prior to advancing the design development. ATTACHMENT # 8 STORM WATER MANAGEMENT r `d I I I TOWN ENGINEERS REPORT 3/ 12/01 PAGE 2 I East Hill The Eastern Heights drainage improvement project includes the work nearing completion on Park Lane and the stabilization of the drainage channel above Rte. 79 adjacent to the Ewing' s property. This portion of the drainage channel will be stabilized with heavy rock Rip Rap and the final design is being completed bid the job this winter. EARTH FILL PERMITS There has been no activity on the City of Ithaca application for the proposed demolition and construction spoil disposal site on the Landstro'm lot. The Town of Newfield supervisor has contacted the Town Engineer to reiterate that they are very interested in coiInmenting on the project during the review. One fill permit application is being processed for construction of two ponds on Tax Parcel 47 .-2-6.2 on the east side of Coddington Road . The project will entail placement of approximately 3500 cubic yards in fill excavated form the two pond pool areas. The project was started prior to the permit application and after protecting the area with silt fence the contractor has stopped work until a permit is received . The site is within the Six Mile Creek Conservation Zone. The project will be reviewed by the Planning Board prior to consideration by the Zoning Board for the fill permit. WATER PROJECTS I Integrated Water System) Final project planning and design work on improvements for the integrated water system is on hold until completion of the revised KU WC agreement. A meeting of the Integrated Water System Committee is scheduled for April 5 , 2001 at Bolton Point. West Hill Water Systeni Final design work on a new pump station to replace the aging Cliff Street pump station is being completed . The proposed plan and engineering report has been sent to the City Public Works department for review and comment, and the City Board of Public Works will be reviewing the project on March 7 , 2001 . Construction documents are being prepared for advertisement for Bid after the April Town Board meeting. I Several Tank locations to site a tank to reinforce the Trumansburg Road Tank are being evaluated and will be reviewed by the Public Works Committee and the Planning Board . I The Engineering Staff is working on preliminary plans and an engineering report for the part of the West Hill water system behind the Biggs complex and the Hospital . This is an old watermain and as the Hospital complex has developed over the years, significant regrading has occurred which has resulted in sections of the line being covered by over 20 feet of fill . This makes locating and repairing the line very difficult. Relocation of a portion of the line will be considered for construction and plans are being reviewed along with the development plans for the Biggs A building. Water System Mapping and Model I The Engineering student interns, have been continuing to update the electronic database for the water system . This information will be used to update the town-wide water system hydraulic model , and will be used to provide information to locate water mains in the field . These tools are important for effective maintenance of the water system . I Hanshaw Road Water Main I : \ reports \ ERPT0103 . doc I I I TOWN ENGINEERS REPORT 3/ 12/01 PAGE 3 Preliminary planning to replace portions of the Hanshaw Road watermain between Warren Road and Sapsucker Woods Road will be completed in April . This watermain is the same age and condition as the Warren Road watermain replaced last year. This work would be coordinated with the proposed County Project to reconstruct Hanshaw Road, which is tentatively scheduled for 2002 . Much of the water main is located directly adjacent and below the County storm drainage system. SEWER PROJECTS Joint Sewer Agreement The SJS partners are continuing to work on the revised agreement for the Ithaca Area Waste Water Treatment Facility and jointly used interceptor sewers. Intermunicipal Sewer System The Intermunicipal sewer Committee has been continuing to work on the Draft agreement for expanding the partnership in the sewer system. A workshop was held on February 10, 2001 to review the agreement and solicit comments from the elected officials of all six of the municipalities involved in the project. The Intermunicipal sewer group includes the three existing partners in the Joint Sewer Subcommittee of the City of' Ithaca, The Town of Ithaca, and The Town of Dryden , plus the three potential partners which are the Village of Lansing, The village of Cayuga Heights and the Town of Lansing. The group is also working on the scope of the Environmental Impact Statement required by NYSDEC North East Sewer Improvements The Town Engineer is proceeding on the design and contract documents for relining the Hanshaw Road sewer main from the Village of Cayuga Heights line to Warren Road . The site has been surveyed after the residents were notified of the maintenance work and brush was cut. Several of the residents have expressed concern because fifty willow and poplar trees have been identified as being directly over the back lot sewer line . These trees are potential hazards to the sewer because of the water seeking nature of the roots. Access to the sewer easement will also require stabilization of a 10-foot wide strip over the sewer main . A public meeting held on February 5 at the Northeast School resulted in a number of concerns from the residents regarding tree removal and environmental impacts of the project. An environmental review of the project will be completed and the resident questions will be addressed prior to a second public meeting to be held on March 21 , 2001 . West Hill Sewer System The sewer line on the East Side of Trumansburg Road from the City line north to the Biggs complex is one of the oldest sewer mains in the Town . This sewer, which serves the Hospital and the Lakeside Nursing Home, is old vitrified clay tile and is at capacity as well as requiring frequent maintenance for cleaning and root removal . The line is also a significant source of I&I . The Town Engineer is in the process of developing a design and construction plan for replacement of this sewer line in 2001 . I : \ reports \ ERPT0103 . doc I I ' I I I I I i I Agenda Item #21d . Planning Director' s Report for March 12 2001 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. February 20, 2001 Meeting: Tompkins County Trust Company, 1012 Ellis Hollow Road: The Planning Board granted Preliminary and urinal Site Plan Approval for proposed modification to Tompkins County Trust Company at East Hill Plaza, located at 1012 Ellis Hollow Road, Town of Ithaca Tax Parcel No . 62-2- 1 .21 , Business District "C." The modification includes the revision of the three-faced sign which will be located on the Ellis Hollow Road side of the building. Tompkins County Trust Co ., Owner/Applicant; Phillip Albrecht, Egner Architectural Associates, LLC, Agent. Cornell University Paint and Carpenter Shop, Palm Road : The Planning Board granted Preliminary and Final Site Plan Approval and Special Approval for the proposed construction of a 16,000 +/- square: foot building on Palm Road approximately 900 feet off Route 366, Town of Ithaca Tax Parcel. No. ' s 64- 1 - 1 and 64- 1 -2, Special Land Use District No. 9. The building will provide space for Cornell University' s Paint and Carpenter Shops . Cornell University, Owner/Applicant ; Steven Wright, Director of Planning, Design & Construction, Agent. CURRENT PLANNING DEPARTMENT PROJECTS The following are accomplishments or issues that have been dealt with over the past month . SCR Reviews for Zoning Board: Four SEQR reviews for the Zoning Board were done since the February report: (; 1 ) request to demolish an existing non-conforming garage and rebuild it with a modified footprint, 841 Taughannock Boulevard, Residence District R- 15 , Christine Henseler, Appellant; (2) request to be permitted to occupy a two-family home by three unrelated people in each unit, 174- 176 Kendall Avenue, Residence District R-9, Robert Levitsky, Appellant; (3) request to be permitted to conduct an internet based retail marketplace, with an emphasis on auctions, 614 Elmira Road, Light Industrial District, Thomas Bell, Appellant; (4) request to maintain a Bed and Breakfast operation, with up to ten guests in a single-family residence and up to four guests in a detached second dwelling unit, 100 east Buttermilk Falls Road, Residence District R-30, Margaret Rumsey, Appellant. Codes and Ordinances Committee : The Committee met on February 9, 2001 . The agenda focused on finishi.ng- the review of the Industrial Zones and review of the remaining sections of the draft revised zoning ordinance. The committee scheduled their next meeting for March 16, 2001 . Conservation Board: The Board reviewed the Water Resource Protection Ordinance and provided comments on the ordinance . Site Plan Compliance and Inspections : A site inspection was completed for the Lake Source Cooling Heat Exchange Facility on East Shore Drive . 1 ATTACHMENT # 9 i Personnel: Nipawan Nitiprapa has rejoined that Planning Department as an Intern for the spring semester working approximately 15 hours per week. i i i i i i 2 Agenda #21e. TOWN OF ITHAC.A REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF FEBRUARY 2001 MONTH YEAR TO DATE VSINLE ERMIT YEAR # OF PERMITS AMOUNT # AMOUNT MILY ATTA CHED 2001 0 0 0 0 RESIDENCES 2000 0 0 0 0 SINGLE FAMILY DETACHED 2001 1 238,000 2 3649944 RESIDENCES 2000 0 0 1 150,000 2001 0 0 0 0 TWO FAMILY RESIDENCES 2000 0 0 0 0 2001 2 21 ,000 4 43,651 RENOVATIONS 2000 0 0 2 14,527 2001 0 0 0 0 CONVERSIONS OF USE 2000 0 0 1 59600 2001 1 17,500 1 17,500 ADDITIONS TO FOOTPRINT 2000 0 0 0 0 2001 0 0 0 0 MULTIPLE RESIDENCES 2000 0 0 1 27,000 2001 1 La Tourelle replace cooling tower 402000 3 493,000 BUSINESS 2000 0 0 0 0 2001 0 0 0 0 AGRICULTURAL 2000 0 0 0 0 2001 0 0 0 0 INDUSTRIAL 2000 0 0 0 0 2001 1 CU modify office 41 ,000 1 41 ,000 EDUCATIONAL 2000 0 0 1 356,333 MISCELLANEOUS 2001 0 0 1 10,270 CONSTRUCTION 2000 5 761 ,730 8 21768,461 TOTAL NUMBER OF 2001 6 357,500 12 970,365 PERMITS ISSUED 2000 5 761 ,730 14 313217921 TOTAL FEES 2001 6 715 112 1 ,765 RECEIVED 2000 5 0 14 895 Date Prepared : March 2, 2001 Dani L. Holford Building/Zoning Department Secretary ATTACHMENT # 10 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 19 1 . 215 North Tioga Street - renovation to office building - temporary. 2. 618 Elmira Road - wall removal, paint, and carpet. I 3 . 146 Honness Lane - family room in garage. 4. 151 Northview Road - carport. 5 . 107 Rich Road - dining room, deti, and mudroom addition. 6. 172 East King Road - Hospicare residence & administrative offices - temporary. 7. 211 Muriel Street - renovation to existing recreation room. 8. 109 Maplewood Drive - add skylight and window. I 9. 2 Perry Lane - new single-family home with attached garage. 10. 716 Elmira Road - remodel bathroom and kitchen. 11 . 365 East King Road - bedroom, bathroom, foyer addition - temporary. 12 . 983 East Shore Drive (CU) - Chilled Water Plant - temporary. 13 . 112 Penny Lane - replace window and a door. I 14. 226 Sapsucker Woods Road - existing four unit multiple dwelling. 15. 327 Blackstone Avenue - new three-bedroom home. I 16. 953 Danby Road (IC Tower Dining) - renovations to dining facilities. 17. 953 Danby Road (IC Campus Center) - renovations to dining facilities - temporary. 18. 953 Danby Road (IC Terrace Diling) - renovations to dining facilities - temporary. I 19. 1010 Ellis Hollow Road - Burger King restaurant - temporary. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2001 - 15 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2000 - 23 i INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 1 I 1 . 1442 Hanshaw Road - noise - pending. From January 2000: 1 . 213 North Tioga Street (Post Office) - building code - pending. From December 2000: 1 . 801 Five Mile Drive - property maintenance - abated. 2. 172 Calkins Road - property maintenance - pending. From May 2000 : 1 . 703 Hudson Street Extension - noise - abated. From February 1998: 1 . 803 Coddington Road - building code (illegal apartment) (apartment vacant) - pending ZBA appearance. I From May 1995 : I 1 . 1152 Danby Road - zoning and !building code - legal action pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2001 - 21 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2000 - 2 TOTAL FIELD VISITS THIS MONTH - 67 Uniform Building Code - 35 I Local Law and Zoning Inspections 11 Fire Safety - 8 (2 apartments [8 units], 1 restaurant, 1 hospice, 1 senior housing, 1 day care, 1 health care, 1 hotel) Fire Safety Reinspections - 11 (2 health care, 5 businesses, 2 industrial, 1 museum, I bowling lane) i 3 1 Fire/Emergency Occurrences - 1 (business [electrical]) ire Occurrence Reinspections - 1 (business) O TAL FIELD VISITS YEAR TO DATE, 2001 - 140 TOTAL FIELD VISITS YEAR TO DATE, 2000 - 185 TOTAL SIGN PERMITS THIS MONTH - (Resnick's Mattress Outlet) - 2 TOTAL SIGN PERMITS YEAR TO DATE, 2001 - 2 TOTAL SIGN PERMITS YEAR TO DATE, 2000 - 4 ZONING BOARD OF APPEALS 1 MEETING, 4 CASES, AGENDA ATTACHED I TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY, FEBRUARY 26, 2001 7 : 00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, February 26, 2001 , in Town Hall, 215 North Tioga Street, Tiogal Street Entrance, Ithaca, N.Y. , COMMENCING AT 7 : 00 P .M. , on the following matters : APPEAL of Christine Henseler, Appellant, requesting authorization from the Zoning Board of Appeals under Article q XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to demolish an existing non-conforming garage and rebuild it with a modified footprint, at 841 Taughannock Boulevard, Town of Ithaca Tax Parcel No. 25 -2- e 33 , Residence District R- 15 . Said non-conforming garage is located adjacent to the highway right-of-way line at the front yard and within 2 ± feet of the north side property line. G APPEAL of Robert Levitsky, Appellant, requesting a special permit from the Zoning Board of Appeals, under Article G III, Section 4 (2b) of the Town of Ithaca Zoning Ordinance, to be permitted to occupy a two-family home by three A unrelated people in each unit, located at 174- 176 Kendall Avenue, Town of Tax Parcel No. 54-5 -22, Residence Q District R-9. G APPEAL of Thomas Bell, Appellant, requesting a variance from the requirements of Article VIII, Section 41 of the q Town of Ithaca Zoning Ordinance, to be permitted to conduct an internet-based retail marketplace, with an emphasis on auctions, at 614 Elmira Road, Town of Ithaca Tax Parcel No. 33 -3 -2.42, Light Industrial District. Said use is not dpermitted in a Light Industrial zone. A special approval under Article XII, Section 54 may also be requested. A APPEAL of Margaret Rumsey, Appellant, requesting a variance from the requirements of Article V, Section 18 and 19, and Article XIII, Section 68 of the Town of Ithaca Zoning Ordinance, to be permitted to maintain a Bed and d Breakfast operation, with) up to ten guests in a single-family residence and up to four guests in a detached second C dwelling unit at 110 East ,lButtermilk Falls Road, Town of Ithaca Tax Parcel No. 38- 1 -2, Residence District R-30. An dapproval was granted on January 18, 1984 to permit up to eight guests in one residence only. Said Zoning Board of Appeals will at said time, 7 : 00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : February 12 , 20011 Published : February 21 , ; 2001 Town Board Meeting 3/ 12/2001 Agenda Item Number 21 (f) Human Resources Report for February Personnel Committee : The February meeting was cancelled since Supervisor Valentino and Councilman Conley were at the Association of Town ' s Conference . Safety Comrittee : Continued working on the draft Safety Policy and Procedures Manual . Wellness Program : There have been no new developments for February. Training and Development: I attended the HR Forum at Cornell University entitled "The Changing Nature of Work and People" by Jay Jamrog . He discussed the different working generations and how they affect the workplace . The generation now entering the work force is projected to be as large as the Baby Boom generation , and will create a lot of changes in society . He also expressed the need in the future is not leaders and not managers , but a combination of both . With this new style boss asking his staff what " he" can do to make their life easier so they can do their job . Personnel — Civil Service : Charles White , Civil Engineer, resigned from his position effective March 9t" to take a position with Barton and Loguidice P . C . in Syracuse . have been working on a proposal that would restructure the Job Classifications and Salary Ranges , with input and feedback by the department heads . Commercial Insurance : There were two accidents reported to me in February . The first being a liability claim due to a chunk of mud flying from a Town vehicle and braking the windshield of a vehicle following our truck. The second was an incident when a pedestrian fell due to tripping on the curb after leaving the Post Office . Workers ' Compensation : Norm Wiley , Derma 's Loss Control Representative , did a walk through of Town Hall with Dan Walker and Fred Noteboom to access any potential problems for employees . Disability Insurance : There have been no new developments for February . Diversity: The Diversity Consortium continued discussion of enhancing a diverse recruitment pool in Ithaca and Tompkins County . Submitted By : Judith C . Drake , PHR , Human Resources Specialist ATTACHMENT 411