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Home My WebLink AboutTB Minutes 2004-04-12Regular Meeting of the Ithaca Town Board Monday, April 12 , 2004 at 5 : 30 p. m . 215 North Tioga Street, Ithaca, New York 1 .Call to Order 2 .Pledge of Allegiance 3 . Report of Tompkins County Legislature 4 .Report of Fire Commissioners 5 .6 : 00 p . m . - Persons to be Heard 6 .6 : 15 p . m . — Public Hearing Regarding Amendments To The Traffic Ordinance Prohibiting Parking On Pennsylvania Avenue and Kendall Avenue 7 ,Consider Adoption of Amendments to the Traffic Ordinance Prohibiting Parking on Pennsylvania Avenue and Kendall Avenue 8 .Discussion of Ordinance Regulating the Use of Water Craft on Cayuga Lake in the Town of Ithaca 9 .Consider referring to the Planning Board for Recommendation Cornell University's request for Rezoning Tax Parcel No . 6.3- 1 -3 . 4 :(25 . 8 +/- acres . parcel at 391 Pine Tree Road ) from Office Park Commercial and Multiple Residence to Low Density Residential 10 . Consider Acceptance of Location of Overlook at West Hill 's Public Road and Water and Sewer Improvements 11 . Consider support and participation in the Six Mile Creek Volunteer Monitoring Program 12 . 7 : 00 p . m . - Richard B . Fischer Environmental Award Presentation 13 . Consider Appointment of Lenore Durkee to the Codes and Ordinance Committee 14 . Discussion of Information on Possible Site of City Water Filtration Plant and Water Line 15 , Consider Setting Public Hearing for adoption of the Fee Schedule 16 . Consider Appointment of Town Historian i I 17 . Consider Approval to Hire Full Time Receptionist I II 18 . Consider Extending Term of Interim Town Justice i 19 . Consider Acceptance of Bid for a Trailer Mounted Sewer Cleaner 20 . Consider Designation of Polling Places and Approval of Election District Map for 2004 i 21 . Consider draft Stormwater Management Program Annual Report for release to public for review and consider setting a public information meeting to obtain comments 22 . Consider Approval of Changes of Coverage for Commercial Insurance 23 , Consider Authorization To Sign 2004 County and Town Joint Youth Programming Agreement and Amend the Town ' s 2004 Budget 24 . Discussion of SAS99 "Consideration of Fraud in a Financial Statement Audit" 25 . Authorize Submission of Final Draft of Code for Publication by General Code 26 . Consent Agenda a .Town of Ithaca Minutes b .Town of Ithaca Abstract c . Bolton Point Abstract d .Credit Course Authorization e . Interview Committee for Recreation and Youth Coordinator Position f . Permanent Appoint Distribution Operator - SCLIWC 27 . Report of Town Committees a .Agricultural Land Preservation Advisory Corrimittee b .Capital Projects and Fiscal Planning Committee i c . Cayuga Lake Watershed Intermunicipal Organization d .Codes and Ordinances Committee e .Lake Source Data Sharing Committee f . Personnel Committee g . Public Works Committee h . Recreation and Human Services Committee i . Recreation Partnership i j . Records Management Advisory Board k . Safety Committee i I . Sewer Joint Committee m . Sewer Contract Committee n .Southern Cayuga Lake Intermunicipal Water Commission I I i o .Transportation Committee 28 . Report of Town Officials a .Town Clerk b .Highway Superintendent c . Director of Engineering d .Director of Planning e .Director of Building and Zoning f. Budget Officer g .Manager of Human Resources h . Receiver of Taxes i . Network/Records Specialist j . Attorney for the Town 29 . Review of Correspondence a .3/8/04 Letter from County Club of Ithaca re liquor license b .3/10/04 Letter from and monthly report from SPCA c .3/ 17/04 Letter from Tompkins County Board of Elections d .3/ 11 /04 Letter from Tompkins County Finance re Tax Receivable Account 14300060 e .3/24/04 Thank You Letter to Town Highway Department from Town of Covert f . 4/ 1 /04 Letter from NYS DOT Acknowledging Receipt of School Speed Limit Request on Winthrop Drive g .4/ 1 /04 Letter from Lama Law Firm re Monkemeyer Properties h .4/ 1 /04 Memo to Town Officials from Steve Farkas re Elections i . Annual Report = Cayuga Heights Fire Department 30 . Consider Adjournment Regular Meeting of the Ithaca Town Board Monday, April 12 , 2004 at 5 : 30 p. m . 215 North Tioga Street, Ithaca, New York ADDITIONAL AGENDA ITEM ' S 1 .Consider Resolution in Support of Local Government Records Management Improvement Funds Grant Program 2 ,Consider Appointment to Agricultural Committee 3 ,Consider Entering into Executive Session to Discuss Pending Litigation i i i Regular Meeting of the Ithaca Town Board Monday, April 12 , 2004 at 5 : 30 p. m . 215 North Tioga Street, Ithaca , New York ADDITIONAL AGENDA ITEM ' S 1 .Consider Resolution in Support of Local Government Records Management Improvement Funds Grant Program 2 .Consider Appointment to Agricultural Committee 3 ,Consider Entering into Executive Session to Discuss Pending Litigation TOWN OF ITHACA TOWN BOARD SIGWIN SHEET DATE : Monday , April 12 , 2004 PEASE PRINT To ENSURE ACCURACY IN OFFICIAL MINUTES PLEASE PRINT NAME PLEASE PRINTADDRESS / AFFILIATION 4--( 01 f s Er f l Sn r 4 Ll QA coo 1OT IPU Z' G 7« N p3so. L D Y it rj TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Tee-Ann Hunter, being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York and that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: LEGAL ADVERTISEMENT : NOTICE OF PUBLIC HEARING :Regarding Amendments to the Traff ic Ordinance Prohibiting Parking on Pennsylvania Avenue and Kendall Avenue Location of Sign Board Used for Posting :Town Clerk' s Office 215 North Tioga Street Ithaca , NY 14850 to of Y>Posting . Friday, March !/, 20049 to of Publication : Monday, March 29, 2004 Tee-Ann Hunter , Town Clerk , Town of Ithaca STATE OF NEW YORK) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA) Sworn to and subscribed before me this 29th day of March 2004 . P . Notary Public CARRIE WHITMORE Notary Public, State of New York No7lo77 ga county Commission Expires December 26,: !„ i I i I NOTICE OF PUBLIC HEARING NOTICE 15 HEREBY GIVEN that the Town Board of the Town of Ithaca will hold a public hearing at Town Hall, 215 North Tioga Street, Ithaca, New York at 6: 15 p.m. on Monday, April 12, 2004 regarding amend- ments to the Traffic Ordi- nance prohibiting parking on Pennsylvania Avenue and Kendall Avenue.At that time the Town Board will hear any persons in fa- vor of or opposed to said amendment. Copies of the proposed amendment are available for review at the Town Clerk's Office, 215 North Tiogo Street, Ithaca, New York during regular of- fice hours, Monday through Legals Friday from 8 :00 a.m . to 4:00 p.m . Individuals with visual or hearing impairments or oth- er special needs will be provided with assistance as necessary, upon request. Persons desiring assistance must make a request to the Town Clerk not less than 48 hours prior to the time of the public hearing . Dated: March 26, 2004 Tee-Ann Hunter Town Clerk March 29, 2004 I I I Ifl i i Town Board Minutes April 12 , 2004 Approved May 10, 2004 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY , APRIL 12 , 2004 AT 5 : 30 P . M . 215 NORTH TIOGA STREET, ITHACA, NY 14850 PRESENT:Supervisor Valentino ; Councilwoman Grigorov ; Councilman Lesser; Councilman Burbank ; Councilwoman Gittelman ; Councilman Engman ; Councilman Stein STAFF PRESENT :Tee-Ann Hunter, Town Clerk ; John Barney , Attorney for the Town ; Dan Walker, Engineer; Jon Kanter, Director of Planning ; Fred Noteboom , Highway Superintendent ; Al Carvill , Budget Officer; Judy Drake , Human Resource Manager; Andy Frost , Director of Building and Zoning OTHERS PRESENT : Hollis Erb , 118 Snyder Hill Road ; Mike Koplinka- Loehr, Tompkins County Legislature ; Jutt & Joe lacovelli , 216 Pennsylvania Avenue ; Todd Schmit , Town of Caroline ; Kris Merchrod , 123 Warren Road ; Dani Novak , Halcyon Hill Road ; Larry Sallinger, 12 Peach Tree Lane ; Mary Shelley , 213 Texas Lane ; Jon Meigs , 235 Culver Road ; Helen Lang , 206 Tudor Road ; Diane Conneman , 197 Christopher Circle ; George Conneman , 197 Christopher Circle ; Lenore Durkee , 115 Woolf Lane ; Carl Leopold , 1203 East Shore Drive ; Tom Reiners , 3C Wildflower Drive CALL TO ORDER Supervisor Valentino called the meeting to order at 5 : 30 p . m . and led the assemblage in the Pledge of Allegiance . Agenda Item No. 3 - Report of Tompkins County Legislature Mike Koplinka- Loehr of the Tompkins County Legislature appeared before the board . The Legislature is having a budget retreat on April 27t to prioritize budget items for 2005 . Notices have gone out. about the County Comprehensive Plan . Councilwoman Grigorov asked what was happening with the airport . Mike responded that by the end of the year the County might have to look at away to finance the airport with taxpayer revenues . Councilman Burbank heard on the radio that the County was participating in alternative energy plans . He thought the County was committing to getting a certain percentage of its energy over a period of years from alternative sources . Mike said the Legislature passed a plan to do that about 18 months ago . Councilman Lesser mentioned he heard talk of zero tax increase in the County .Mike said it is a goal . The Legislature is trying to redo the budget process in a way that can lead to that . It will take the 15 legislators to work together towards that goal . Councilman Stein wondered if it was a zero tax rate increase or tax revenue increase . The zero tax increase would talk about levy and not rate . Basically , a four percent levy increase will be a minus five percent tax rate increase because of the difference in assessments . 1 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Councilman Stein stated that its always been said that an cetirport is important for economic development . He wondered if there were good reasons to believe that . Mike mentioned the Regional Airport Task summarized studies for the Legislature on economic development . The Traffic Calming Committee in Forest Home has received the feasibility plan from the consultants and the are looking it over. It should be ready for the Board at the end of May . Agenda Item No. 4 = Report of Fire Commissioners Bob Romanowski , Board of Fire Commissioners , appeared before the Board and gave his report as written . (Attachment # 1) Supervisor Valentino asked if the person who filled the entry level fire fighter position was one of the persons interviewed and went for training .Mr. Romanowski responded yes and that there were three retirements plus that position . Supervisor Valentino thought the City might be contacting her regarding the Town ' s contribution towards that . Mr . Romanowski was not sure . The Board of Fire Commissioners now has a liaison between the Board of Commissioners and Common Council . Robin is familiar with operations of City Hall and is interested in the Fire Department . He is hopeful that she will bring the message back to Common Council the importance of having an adequate number of fire fighters . There are many housing projects underway in the Town and City , proactive fire fighting and enforcement by the Zoning Officers to ensure that fires do not occur are very important . These are the issues that Robin is bringing to Common Council , The Board of Fire Commissioners and the Fire Department are appreciative of the support and concern from the Town of Ithaca . They are hopeful to get the same cooperation from the new mayor and new members of Common Council . Councilman Lesser asked if any fire fighters are currently serving in Iraq . Mr. Romanowski said" one gentleman spent a year in Iraq . He returned safely and is back on duty . Aqenda Item No . 8 — Discussion of Ordinance Regulating the Use of Water Craft on CaVuga Lake in the Town of Ithaca The Town Board discussed amending the Ordinance and there might be different ways to address the issue of concern . Ulysses is expecting to pass the same water craft ordinance at their April 13th meeting . Supervisor Valentino has had discussion with Doug Austic and Steve Farkas about meeting again with the City and coordinating thek ordinances of the three towns and the City . She did not want to hold a public hearing for onE', change and then need to bring it back again for more changes . Councilman Stein offered to participate in discussions with the other municipalities . Supervisor Valentino explained that the City' s ordinance might be a little different because they already have the no wake zone down the Inlet . Their shoreline is also different from the towns' shorelines and their needs might be different . Councilman Engman mentioned that the Water Resources Council has looked at Lake George and their regulations and that there are other ways of regulating water craft . Supervisor Valentino added that Lake George is interesting because they have a special commission that runs the lake . She thought that it was rushing ahead at this point when there were other things that they could look at and think about . 2 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Councilman Burbank read an article in the newspaper and it indicated that it wasn 't clear that Ulysses had jurisdiction over Taughannock Park. In talking with Sue Poelvorde , she thought that in this matter they would . Supervisor Valentino stated she talked with Sue and it is a little unclear. They do know from the State Parks is that they would probably get a lot of cooperation from the State in enforcing reasonable restrictions . The State Park can supercede the Town of Ulysses and they do not have a lot of shoreline other than the Park . Supervisor Valentino understood the Ulysses Town Board is in favor of passing the ordinance that is the same as the Town of Ithaca' s . Councilman Lesser asked what the stationary sound level test is that is referred to in materials distributed by John . Supervisor Valentino thought there places in the lake where sounds can be measured . Agenda Item No . 5 — Persons to be Heard Kris Merschrod , President of Forest Home Improvement Association (Attachment #2 — 4/12/04 letter from Kris Merschrod ) Mr. Merschrod addressed the Board stating 2004 is the 100'" anniversary of the construction of the lower bridge in Forest Home . The Forest Home Improvement Association would like to have a centennial celebration May 1St . Mr. Merschrod asked to have the bridge closed May 1 , 2004 from noon until 4 p . m . In preparation for the celebration , the Association will be giving historical handouts , which explains how traffic usually forms . It will serve as a traffic education brochure and an invitation to attend the celebration . An alternative traffic plan is in place . Mr. Noteboom mentioned that he has spoken with Forest Home and the Town could provide the necessary signage . Supervisor Valentino thought that the bridge had been closed before . Mr. Noteboom stated that the other bridge in Forest Home is closed every year for the fall celebration with the Forest Home Chapel . The bridge is not actually closed , but effectively the bridge is closed because the road is closed . The Highway Department would help with detour signs . It would be a . good idea to post signs a week ahead of time to warn motorists . Councilman Lesser asked if the public safety community was going to be notified regarding the closing of the bridge . Fred explained that the he is required by law to file any closings with the Town Clerk and they contact every other agency including buses , fire department , sheriff . TB RESOLUTION NO. 2004-061 : Authorization to Close the Downstream Bridge at Forest Home for Historical Celebration WHEREAS, the Downstream Bridge at Forest Home was constructed in 1904 and is now 100 years old, and WHEREAS, Forest Home residents wish to celebrate the centennial with a historically appropriate community celebration, and WHEREAS, the Forest Home Improvement Association has planned a ceremony on the bridge on May 1 , 2004, and 3 Town Board Minutes April 12 , 2004 Approved May 10, 2004 WHEREAS, safety requires the closing of the bridge between the hours of Noon and 4 p. m. on May 1 , 2004, and WHEREAS, the Ithaca Town Board wished to support this community celebration, NOW, THEREFORE, BE IT RESOLVED, that the Ithaca Town Board declares the Downstream Bridge closed between the hours of Noon and 4 p. m. on May 1 , 2004 , MOVED: Councilman Engman SECONDED: Councilwoman Gittelman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman.. Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Susan McGrevey, Election Inspector Ms . McGrevey appeared before the board to make them aware of a person who had difficulties . getting to the Highway Department polling place . Ms . McGrevey found it very distressing and thought that when the voter registration cards are mailed out they should have a phone number for people to call for a ride to the polls . She felt strongly that something should be done . Supervisor Valentino explained the email Ms . McGrevey sent to Councilman Burbank was previously circulated to the Board . The Board had a lengthy discussion on the issue at the March 8 , 2004 Town Board meeting under Correspondence . Councilman Stein explained this incident was a result of miscommunication and he had not received the message that the person needed a ride until several hours after the message was phoned in . Councilman Burbank observed that most of the residents in Election District 2 live closer to the northern end of the district . The polling place is located in a site that is very inconvenient to those in the northern end . He was not sure if the Town could rethink the location of District 2 . Councilwoman Grigorov felt it wouldn 't make that much difference if the polling place was moved . Supervisor Valentino stated that Tee-Ann has spent a lot of time and energy in finding polling places . The locations have to be handicap accessible , have adequate facilities for election inspectors ; there are many things that need to be taken into consideration . Agenda Item No. 6 — Public Hearing Regarding Amendments to the Traffic Ordinance Prohibiting Parking on PennsVlvania Avenue and Kendall Avenue Supervisor Valentino opened the public hearing at 6 : 15 p . m . The Town Clerk had proof of posting and publication . Persons to be Heard (Continued ) 4 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Councilman Burbank commented there had been problems with getting information published regarding the availability of rides to polling places . Sara Rich , 103 Kendall Avenue Ms . Rich appeared before the board . She mentioned Gadabout would be able to transport senior citizens to their polling places as long as they were called a day in advance for the ride . Ms . Rich spoke in support of the parking ban on Pennsylvania and Kendall Avenues . The neighborhood has been changed over the last 10 to 15 years due to the building of student housing .She is concerned that parking will become an issue because of the lack of on -site parking .Students have been parking in the turn around area causing large trucks to have to turn around in her driveway . Ms . Rich requested there be a time to discuss noise , speeding , and destruction of property . Supervisor Valentino replied Andy Frost and herself have been involved in several meetings with Ithaca College addressing the issue . The City Police , Ithaca College Police , Sheriff , Ithaca College , City and Town Officials are spending a lot of time working on the difficult issue faced by residents on Kendall and Pennsylvania Avenues .Ms . Rich felt the situation is getting worse and the problem is spreading down the roads . Supervisor Valentino thanked Ms . Rich for her comments . Yuta lacovelli , 216 Pennsylvania Ave Ms . lacovelli appeared before the board and expressed her concern over the problem with parking .Students park on both sides of the street all year round . Parking causes problems for snowplows during the winter.Parties occur during good weather and cars are parked on both sides of the street and there would be difficulty for fire trucks or emergency vehicles to get through . She is concerned with the rowdiness of the parties and felt that the parties have become almost violent . She is surprised that no one has been hurt .Police cars have trouble getting through parked cars during the party . Ms . lacovelli felt the problem with the parking was caused by the number of students living in each house . There are four to six students living in various houses .Parking has been put in for the tenants , but there is not parking for their friends . She would like to see the law enforced and no parking signs put up . The students should be fined and have their cars towed , she felt that then they might get the message . Joe lacovelli , 216 Pennsylvania Avenue Mr . lacovelli appeared before the board and concurred with Ms . Rich . There is a house being built that he felt does not conform with the Code . He does not think there will be adequate parking for the three unrelated persons who will be living in the house at 116 Pennsylvania Avenue . Mr. Frost stated his office has received numerous calls regarding the property. The owner has a building permit and there is nothing illegal .Mr. Frost has talked with Orlando lacovell , the owner of the property , and it is a six bedroom house . Mr. lacovelli is limited to no more than three unrelated people in the house . Supervisor Valentino asked if there was enough 5 Town Board Minutes April 12 , 2004 Approved May 10, 2004 parking spaces on the property . Mr . Frost responded there are no particular parking space requirements for single family homes . Mr. lacovelli stated the area is zoned as a residential neighborhood , which means three unrelated people per house . Mr. Frost explained that there can be two unrelated people in what is considered non -traditional family . They are entitled to have a border, which gives three unrelated people . There could be a traditional family with 25 people and there would be nothing illegal . Everyone is concerned about the unrelated students and the builder , or owner of the property , has been put on notice and reminded that he cannot have any more than three unrelated people in the house . Mr . lacovelli has lived in the neighborhood for 28 years . He has seen it go from a nice residential , community families to collegetown ( Ithaca College) . There are not any houses in the area with three students . There are more than three students in any house that is on the street . right next to him , the house on 220 Pennsylvania Avenue , has a garage that has been converted into two more bedrooms and a bathroom . Across the street the garage was converted into a couple of bedrooms . Mr. lacovelli called the Town when it was done and was told it was a study . He wanted to know why there wasn 't follow- ups with the Zoning Officers . Mr. Frost responded he was not sure what property Mr. lacovelli was talking about . The procedures of the Building and Zoning Department is if there is a complaint , they follow up on it . In the 18 years he has been with the Town , if there is a complaint about a questionable occupancy they visit the property and question the landlord . Mr. lacovelli wanted to know what is his recourse . Mr . Frost told Mr. lacovelli to contact him in the morning . Mr . lacovelli would like to see the law enforced . Supervisor Valentino closed the public hearing at 6 : 30 p . m . , and brought it back to the board . Agenda Item No. 7 — Consider Adoption of Amendments to the Traffic Ordinance Prohibiting Parking on Pennsylvania Avenue and Kendall Avenue ( Attachment #6 — aerial map and 04/04/2004 email from Bob Borst) Supervisor Valentino explained the Public Works Committee has discussed prohibiting parking on Kendall and Pennsylvania Avenues a couple of time . It is brought to the Town Board as a recommendation from the Public Works Committee . Supervisor Valentino explained there is a serious safety issue with emergency vehicles not being able to get through .The snowplows have difficulty getting through the area as well . It is a serious and dangerous situation . Councilman Stein asked if the Town really does investigate if someone complains that there is more than three unrelated persons living in a house and then do something about it if its true . Supervisor Valentino responded the Town does investigate , but the problem is proving there is more than three unrelated persons . If the Town finds a violation that is enforceable , then the Town enforces it in vigorously .Mr . Frost added that in one case they tried to obtain birth certificates to verify that it was a family relationship as being claimed . In other cases they have looked at the persons staying in the house , but they have permanent addresses on 6 Town Board Minutes April 12 , 2004 Approved May 10, 2004 campus or elsewhere . There are a lot of variables . This area also allows the property owner to obtain a special permit to have occupancy over and above what is allowed .There are a number of those in place in the neighborhood . Each individual property with a problem , should be addressed as an individual property . There could be a lot of variables resulting in what is happening . Mr. Frost added that when his office does receive complaints , he does determine whether or not there are too many people living in the house . Councilman Stein asked if the Town has ever succeeded in removing people from a property . Mr. Frost responded yes . Councilman Stein expressed concerned over residents not being able to have guests over because of the no parking restriction . He considered that to be a serious problem . Students or non -students , if the Town makes an Ordinance that makes it impossible for people to have any guests , he is not sure that is proper. He wondered how residents would react if they don 't have parking for their guests . Supervisor Valentino said private homes do have driveways . They have at least enough room for two or three cars and guests to come . Councilwoman Grigorov added it was not unique in the City to live on a street where parking on the street is prohibited .Councilman Stein felt the geometry was an unusual one with residents being so far away from available parking . Supervisor Valentino added there is parking available on the resident ' s own property . Councilman Burbank asked if there are other streets within the Town with completely forbidden parking . Mr. Noteboom responded yes . Eastern Heights has a time limitation on no parking , mostly at night .There are other streets with no parking : McIntyre Place , Maple Avenue , Sugarbush Lane , Snyder Hill Road .Supervisor Valentino thought the board should not get away from the safety issue . There have been times when ambulances and snowplows have not been able to get through .It has become an unbearable and worrisome situation for residents on Kendall and Pennsylvania Avenues .Councilwoman Grigorov felt it should be a tow away zone . Councilman Burbank suggested that parking be allowed on one side of the street . Supervisor Valentino felt the road was too narrow to allow parking on either side of the street . Mr . Noteboom mentioned it is a very old neighborhood . He has been contacted by residents supporting the ordinance and they expressed a concern over the trash in the neighborhood . Councilman Lesser supported the concept , but he wondered what the mechanism was going to be . How is the enforcement going to work? Mr. Noteboom explained generally what happens on the no- parking streets , it is only when there is a real problem that the police come and impound . He has a feeling that the police might need to spend some time to clean up the problem . Councilwoman Gittelman asked how the no- parking regulation would be put in place so that people would have a chance to know of the regulation before the signs are put up and the car is towed . Mr. Noteboom responded normally the public hearing is held and the signs are put up . Attorney Barney added the law is not enforceable without the signs . Councilwoman Grigorov mentioned , once a car is ticketed and towed , the owner is less likely to park there again . Councilman Stein asked if the cars could be towed without passing an additional law . Mr. Noteboom responded , if the car interferes with snow removal , then they can tow cars . Attorney Barney stated that in the absence of a reason to tow , a car cannot just be towed . The cars can be towed if they are illegally parked .Councilman Stein stated the Sheriff has a right to ticket after the law is passed and the appropriate signage has been put up .From his 7 Town Board Minutes April 12 , 2004 Approved May 10, 2004 experience with living on a no parking street , students didn 't respond to the tickets . They only responded to having their cars towed . He wondered if the problem persisted , if the Town would be able to start towing cars without passing an additional law .Attorney Barney responded yes . TB RESOLUTION NO. 2004-062: Adopting an Ordinance Amending the Ordinance Regulatin_g Traffic and Parking in the Town of Ithaca to Prohibit Parking on Both Sides of Pennsylvania and Kendall Avenues I WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on April 12, 2004, at 6: 15 p. m. to hear all interested parties on a proposed ordinance amending the Town 's Traffic Ordinance to prohibit parking on Pennsylvania and Kendall Avenues; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed ordinance, or any part thereof; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the Environmental Conservation Law,the State Environmental Quality Review Act SEQRA), it has been determined by the Town Board that adoption of said proposed ordinance would be a Type 11 action as defined in NYCRR section 617. 5(c) ( 16) and accordingly is not subject to review under SEQRA and could be processed without further regard to SEQRA , NOW, ' THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said ordinance entitled "ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO PROHIBIT PARKING ON BOTH SIDES OF PENNSYLVANIA AND KENDALL AVENUES, " a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED,that the Town Clerk is hereby authorized and directed to file said ordinance in the Town 's Ordinance Book and to publish a copy or abstract of such Ordinance in the Ithaca Journal, all as required by law. MOVED: Councilman Lesser SECONDED: Councilman Stein I ROLL CALL VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye . 8 09 Town Board Minutes April 12 , 2004 Approved May 10, 2004 ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO PROHIBIT PARKING ON BOTH SIDES OF PENNSYLVANIA AND KENDALL AVENUES Pursuant to Section 130 of the Town Law of the State of New York , and Section 1660 of the Vehicle and Traffic Law of the State of New York , the Town Board of the Town of Ithaca , Tompkins County , New York , does ordain and enact as follows : Section 1 .Territory Affected .This ordinance shall be applicable to all territory within the Town of Ithaca outside of the incorporated Village of Cayuga Heights , Section 2 . Amending of Prior Ordinance . The ordinance amending and restating ordinance regulating traffic and parking in the Town of Ithaca , adopted April 12 , 1999 , and amended October 4 , 1999 , January 14 , 2002 , November 7 , 2002 , and March 8 , 2004 , is hereby further amended by two new paragraphs to Section 3 reading as follows : u )On both sides of Pennsylvania Avenue from the City of Ithaca line southeast and east approximately 2075 feet to the intersection of the west line of the unopened paper street known as Maryland Avenue projected southerly across the full width of Pennsylvania Avenue , which intersection is also the east line of Town of Ithaca tax parcel number 54 . - 6-7 projected southerly across the full width of Pennsylvania Avenue . 5 ) On both sides of Kendall Avenue from its intersection with Pennsylvania Avenue southeast approximately 2100 feet to its intersection with a line drawn south southwesterly from the southwest corner of Town of Ithaca tax parcel number 54 . 4- 19 to the northwest corner of Town of Ithaca tax parcel number 54 . -5 -25 . " Section 3 . Effective Date .This ordinance shall be effective 10 days after publication and posting in accordance with Section 133 of the Town Law . Agenda Item No . 9 — Consider Referrinq to the Planning Board for Recommendation Cornell University' s request for Rezoning Tax Parcel No . 63 . -1 -3 4 (25 . 8 +/- acres parcel at 391 Pine Tree Road ) from Office Park Commercial and Multiple Residence to Low Density Residential (Attachment #3 — 3/25/04 letter from Harold Craft ; map ; 03/25/2004 email from Minakshi Amundsen ) Mina Armenson , Cornell University Ms . Armenson introduced herself and Gary Stewart to the board . The letter from Hal Craft gave a fair amount of detail to the board . Supervisor Valentino explained that at the time the Town passed the Zoning Ordinance , Cornell did come before the board about the rezoning .the Town held meetings with Cornell regarding the rezoning . Cornell ' s major concern is that the change from low density 9 Town Board Minutes April 12 , 2004 Approved May 10, 2004 residential to commercial and multiple residence does not allow for educational purposes . Cornell owns the land and they want to use it for educational purposes . Supervisor Valentino expressed concern during the meetings because Cornell could do more in trying to do more to provide affordable housing for the employees of Cornell .Cornell has never really seen it as an issue . The Town would like Cornell to see it as a priority issue . They appealed to Cornell to help them in finding some areas that are close to campus to cut down on the congestion of cars and traffic , and provide housing for Cornell employees .She thought Cornell ' s point was well taken regarding the new zoning .The new zoning does not allow Cornell to use the property for educational purposes . It is a legitimate reason for the Planning Board to give their recommendation . Mr. Kanter added the Codes and Ordinances looked at alternative zonings .The committee considered allowing educational uses in multiple residence zones . It was not pursued because there were many sites within the Town that would not have been appropriate for educational uses . After discussions with Cornell , it is clear that Cornell has no intention of building housing on the site . Supervisor Valentino explained the Town was being asked to consider referring the rezoning to the Planning Board for a recommendation . Councilman Engman expressed concern over the issue of affordable housing . The Town of Ithaca has considered taking land out of agricultural production and building affordable housing because there is a desperate need . He attended a countywide meeting with a Cornell official and that person reported Cornell was inventorying its properties and would be disposing of some . Councilman Engman suggested providing the land for affordable housing close to campus . The official quickly responded it wasn 't a possibility because the land close to campus would be used for educational purposes .Councilman Engman felt at some point Cornell was going to have to provide land for affordable housing .People working at Cornell need it .There are traffic problems because the amount of affordable housing has not been keeping pace with employment at Cornell . Cornell needs to be more flexible to provide the needed housing . Supervisor Valentino agreed with Councilman Engman 100 percent . She thought it would behoove the Town Board and the community to put pressure on Cornell for the need of affordable housing . Cornell has a responsibility to look after their service , maintenance , technical support staff at Cornell . Councilman Lesser asked if the Town could look into what would happen if Cornell utilized Federal programs for making viable , low income housing and whether Cornell could only rent to their employees . He asked what the current thinking was with regard to locating residential housing near power lines . Mr. Kanter responded there have been a lot of studies done about possible effects of electromagnetic radiation on nearby residence . It is a debatable topic , but one of the main constraints is the easement and right-of-way through the property . Supervisor Valentino stated there are universities and educational institutions that buy housing or help subsidize housing for their employees . Councilwoman Gittelman thought the board was talking about two separate issues . The letter from Cornell stated they did nat want 10 Town Board Minutes April 12 , 2004 Approved May 10, 2004 to build low income housing on this parcel , but it was not stated that Cornell wanted to discuss low income housing . She asked if the board had any clout in discussing any ways of moving to that discussion with Cornell . Councilwoman Gittelman was in low cost housing that was provided for agricultural workers at Cornell and it was disgraceful . She was not sure if the housing still existed for the agricultural workers .Supervisor Valentino felt they needed to make it a public issue and the Town needs to keep working at it . Councilman Stein asked if easements with NYSEG were permanent .Mr. Kanter responded yes , unless NYSEG chose to change the easement .Attorney Barney added that one could ask NYSEG to change an easement . Councilman Stein wondered if it was appropriate to use the zoning law to force a particular individual to do something commercial or something you think they should do as opposed to another individual .He asked if it was an appropriate use of rezoning . Attorney Barney stated the Town wasn 't doing that . He suggested that the board go into executive session to discuss it further.The Town could not withhold rezoning for the reason the Town wants something done elsewhere . Cornell over the years has shown a reasonable approach to needs of the community in which it occupies . The hope is by dealing with the rezoning on one side , but making it clear to Cornell in the course of doing that the Town has some concerns with respect to housing and would like some guidance and help from them . Councilman Stein was uncomfortable with just going through a massive rezoning exercise to have another rezoning request . He thought it was a good test to try to get a public benefit from the rezoning . Attorney Barney understood where Councilman Stein was coming from with the issues of rezoning . Attorney Barney explained whenever a massive rezoning is done , refining does need to be done after the adoption of the zoning ordinance .There were a few things that came out of the rezoning that the Town wished it had not done , but to look at a few things closer it would have delayed the adoption of the entire ordinance . Councilman Burbank wondered if Cornell could give the Board an idea of what educational uses would be more appropriate for the site in question . Ms . Armendson responded the intended use is for offices . Councilman Burbank mentioned the board had expressed that they wish Cornell could do more in developing affordable housing . Gary Stewart, Cornell University, Town Resident Mr. Stewart stated there were a lot . of internal discussions regarding the land inventory mentioned . There are also many discussion happening externally .It is something Cornell is taking seriously .There is a lot of goodwill invested and Cornell is going to be a player at the table in the discussions . Housing for employees is a serious issue . It is easier said than done and there are a lot of issues involved with it . Mr. Stewart said Cornell has given their word that they are going to pursue low income housing and they will . Mr. Kanter added that the Town met with Cornell representatives and agreed to have a follow up meeting to look at possible sites owned by Cornell for low income housing . Cornell can be a partnership with other entities ; Cornell could own the land and another entity could sponsor the housing . He was hopeful to have the follow up meeting soon . 11 12 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Councilman Stein stated he would abstain from the vote because he is currently a trustee at Cornell University . TB RESOLUTION NO. 2004=063: Referral of Request by Cornell University to Rezone Tax Parcel No. 63. 444, 391 Pine Tree Road,from Office Park Commercial and Multiple Residence to Low Density Residential RESOLVED,that the Town Board refer to the Planning Board the request to Cornell University to rezone Tax Parcel No. 63. - 1 -3. 4 (25. 8 +/- acres parcel at 391 Pine Tree Road) from Office Park Commercial and Multiple Residence to Low Density Residential for consideration and a recommendation to this board regarding such proposal. MOVED: Councilwoman Grigorov SECONDED: Councilman Burbank VOTE Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye;Councilman Lesser, aye; Councilman Stein, abstain;Councilman Burbank,aye; Councilman Engman, aye. Agenda Item No . 12 — Richard B . Fischer Environmental .Award Presentation Supervisor Valentino stated this was the first presentation of the Richard B .Fischer Environmental Award . Lenore Durkee, Conservation Board Chair Ms . Durkee introduced Jonathan Meigs and explained Mr. Meigs had suggested an award in honor of Mr . Fischer. Jonathan Meigs , Conservation Board Mr . Meigs thanked Ms . Durkee and stated it was a pleasure to be involved with the award . He thought Ithaca , New York is surrounded by nice places and the reason is because there is a body of people who are interested in conserving the natural features and making sure they are passed along . The annual award is intended to focus attention on environmental resources and encourage other conservation activities whose benefits everyone will appreciate . Mr . Meigs gave a brief presentation about Mr. Fischer and presented him with a plaque in appreciation of his years of service on the Conservation Board . Richard Fischer, Pine Tree Road Mr .Fischer thanked everyone . . . (comments not audible ) . Mr.Meigs congratulated Mr. Fischer and thanked him again for everything he has done for the Town . Ms . Durkee announced the inaugural recipient of the Richard B . Fisher award as Elizabeth j Darlington . Ms . Durkee gave a brief presentation about Ms . Darlington , Supervisor VAntino presented Ms .Darlington with the, first Richard B .Fischer Environmental Conswation Recognition Award for the Year 2003 and Ms . Darlington thanked everyone for the award . 12 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Ms . Durkee explained the plaque will be displayed in the lobby and a tree . will be planted on Town property in honor of Ms . Darlington . She thanked everyone for coming . Agenda Item No .11 Consider Support and Participation in the Six Mile Creek Volunteer Monitoring Program (Attachment #4 3/9/04 Project Description ) Todd Schmidt, Town of Caroline Board Member Mr. Schmidt explained the proposed volunteer monitoring program originated from a grant proposal to the Tompkins County Foundation to initiate volunteer monitoring programs in four different sub-watersheds of the Cayuga Lake watershed . The program was not funded by the Foundation and several people , working with Community Science Institute , Tompkins County Soil and Water Conservation District and Cornell Cooperative Extension , went out and put together a monitoring program for Six Mile Creek . Monitoring starts in the Town of Dryden and ends at the Cayuga Inlet . The program would start this year and the Cornell Cooperative Extension and CSI are involved with the training and recruitment of volunteers . Tompkins County Soil and Water Conservation District will also be involved with the training and helps with on -site monitoring . The program will start with recruiting volunteer and then laying out a strategy with the volunteers .The program will work towards other efforts in the Town such as the stormwater management program . Supervisor Valentino thought the program was great for Intermunicipal cooperation . Councilman Burbank thought the program had an enormous value as an educational vehicle . He asked if the program would also provide technical data and what the use of the data would be . Mr. Schmidt responded with team up with CSI , the samples will be going to a certified lab .The laboratory will work the volunteers in defining the sampling and communication has been opened with DEC . it is also useful in planning for the different municipalities . Councilman Stein asked if there is problem the program is trying to document and what kind of water was going to be monitored . Mr. Schmidt responded they were talking about drinking water because Six Mile Creek flows through the City and is a primary drinking water source . Ground water is also included because along the Six Mile Creek Aquifer system there is a significant interaction between ground and surface water.Phosphorous loading and concentrations play a big role in the lake . Erosion issues that affect wildlife and aquatic habitat will also be looked at . The hope is to identify eight sites along the creek .it is advantageous to sample above and below the project site of the stream restoration project in the Town of Caroline . Councilwoman Gittelman asked if water still flowed through the water filtration plant . Supervisor Valentino responded it is part of the upper dam and is a source of water for the City . Councilwoman Gittelman asked if they know from that water if there is already a problem . Mr. Schmidt responded there is gauging station on Six Mile Creek by German Crossroads . There is also a new one in Brooktondale and testing is done . Testing is also done at the water treatment plant . This program identifies problems upstream before it gets to the water plant . Supervisor Valentino added that all the water does not go through the water plant . The water is only tested for the things they need to test for to make sure the water is potable . 13 14 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Councilman Lesser thought it was a great project and a great idea .He asked if there would be training for volunteers on an ongoing basis so it is a valuable , and viable activity . Mr. Schmidt responded in the first year they were hoping to get commitments from the municipalities .He is hoping if they are able to get enough interested volunteers that will want to participate for a number of years . The three involved agencies have experience with working with volunteer groups . Mr. Schmidt has a lot of faith in their efforts . The agencies are contributing about $ 10 , 000 of the $20 , 000 needed for the program .Supervisor Valentino added there has been a lot of success with volunteers working consistently through the agencies . I Attorney Barney asked if the Town is making a donation or is the Town contracting for a service . Supervisor Valentino responded it is a service because the Town is partnering with other municipalities to do research . TB RESOLUTION NO.2004-064:Participation in the Six Mile Creek Volunteer Monitoring Program WHEREAS, protecting the water quality in our streams and lakes is an important goal of the Town of Ithaca, and WHEREAS, outside of efforts headed by the U. S. Geological Survey collecting flow data and sediment concentrations, and the City of Ithaca in relation to drinking water quality, no extensive regular monitoring programs investigating stream health and existing conditions exist in the Six Mile Creek Watershed, and i WHEREAS, an inter-municipal effort involving the Towns of Dryden, Caroline, and Ithaca, and the City Ithaca, as well as technical assistance and coordination provided by the Community Science Institute,Inc. ,the Tompkins County Soil and Water Conservation District, and Cornell Cooperative Extension of Tompkins County is being offered to establish a volunteer water quality monitoring program for the purpose of gathering and assessing water quality conditions in the Six Mile Creek Watershed, an (I WHEREAS, the involved municipalities and agencies will collaborate to identify and recruit groups of volunteers, educate them on the physical, chemical, and biological bases of water quality and stream health, train them in water quality monitoring techniques, and provide certified laboratory testing services to support their volunteer monitoring efforts, and WHEREAS, the monitoring program will foster the development of subwatershed databases of scientifically credible volunteer monitoring results that will be shared with local and regional agencies in support of managing water resources in Tompkins County, and WHEREAS, significance to the community includes an increased sense of stewardshipWHEgY toward water resources in Tompkins County, greater public awareness and understanding of water quality issues, and scientifically credible volunteer data to enhance the management of subwatersheds and the Cayuga Lake watershed as a whole, and WHEREAS, such credible data will be useful to municipalities and agencies in developing I stream restoration projects, watershed assessments, and evaluation of environmental I 14 I 15 Town Board Minutes April 12 , 2004 Approved May 10, 2004 conditions in the Six Mile Creek Watershed, which will be valuable in applying for funding to support these types of projects, and WHEREAS, volunteer monitoring efforts complement existing municipal stormwater management programs and can be used towards goal attainment of the minimum measures established under the EPA Phase 11 Stormwater regulatory requirements, and WHEREAS, the Town recognizes that further cost-saving opportunities will be explored with program partners during the first year of the program and additional grant funding opportunities will be explored to reduce municipal costs for succeeding years, NOW THEREFORE BE IT RESOLVED, the Town of Ithaca supports the establishment of the volunteer water quality monitoring program in the Six Mile Creek Watershed, will assist in the volunteer recruitment and training efforts of the program, and expend up to $2, 350 for services to be provided by this proposal. MOVED: Supervisor Valentino SECONDED: Councilwoman Gittelman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No .14 — Discussion of Information on Possible Site of City Water Filtration Plant and Water Line (Attachment #5 — Schematic ) Supervisor Valentino explained that members of the Conservation Board went on a guided tour with engineers from the City of Ithaca and gave their perception of where the new water plant should go . She thought the main concern of the Town is that the proposed site is in the middle of the Town ' s Conservation zone . They would also be working on steep slopes across from the South Hill Trail to provide a backup line . The Town is concerned about what the implication of the project are .Supervisor Valentino is hopeful that the Town and City can have ongoing dialog with the City about the new water plant . Supervisor Valentino suggested that the City look into a partnership with Bolton Point . She also suggested a temporary arrangement with Bolton Point to allow the City to rebuild on the old site .In discussions with the Town Engineer, the City could probably build a smaller plant now because the Town of Ithaca was the City's largest customer with 300 , 000 to 400 , 000 gallons . Carolyn Peterson , City of Ithaca Mayor Mayor Peterson stated the new City Council has not discussed the issue . She is not sure in which direction the City would go at this point . The .Natural Areas Commission had concerns about the new dam site because under their purview is the Six Mile Creek in the City and up into the City owned land . The information and numbers she has is about five years old . She thinks Bolton Point , rebuilding at the current site and building at a new site was included in the information . The higher elevation of the proposed new site is the main advantage of 15 I 16 Town Board Minutes April 12 , 2004 Approved May 10, 2004 building a new building . It is good timing for the Town of Ithaca to start talking about the project because Common Council has not looked at it . She hoped that they could move forward in an Intermunicipal spirit . Councilwoman Gittelman asked if it would affect the Wildflower Walk . Ms . Peterson was not sure if it would . Supervisor Valentino felt it was important to reopen the door with Bolton Point and explore the possibility . She is sure from informal conversations that the Commission would be interested in pursuing a partnership with the City and find a reasonable solution that would meet everybody' s needs while providing good , safe water. Mayor Peterson asked if the Town Board has taken a position on building in the designated area . Supervisor Valentino explained the Board has not looked at it . The Board thought it would be a good time to open the dialog and she thought the Town has serious concerns , but they are not at the point where they want to pass a resolution one way or another without looking at the alternatives . Councilman Burbank asked Mayor Peterson if it was something pressing that needed to be done and if there was a specific time period she had in mind . Mayor Peterson wanted to complete the project within her term of office . The City has a lot going on and it depends on what kind of State and Federal funding is available . There is an excellent staff at the water filtration plant and they received a positive letter from the Health Department with managing the haloasic acid that was in the City water supply . Supervisor Valentino reiterated the Town wanted to work with the City to find the best solution for both the City and the Town . She was more than happy to have Mayor Peterson talk with the Commissioners of Bolton Point . Supervisor Valentino mentioned that there is a lot of silt building up in the dam . She recalled that the silt build - up and the cost to clean it up was not included in the projected costs . Councilwoman Gittelman was concerned about what the construction would do to the wildflower walk , because it is a very special area . Mayor Peterson is familiar with the area and will be watching the project closely . The first step for the City will be to look at the numbers put together five years ago and talk with the Town about Bolton Point numbers as well . Supervisor Valentino suggested Bolton Point staff look at the numbers from five years ago as well and see how to bring the figures together. Mr . Walker stated Bolton Point has kept the water rates the same for four years , then there was a small increase in the water rate this year. Supervisor Valentino mentioned that in previous discussions , the City wanted to do their own billing . It would be a subtraction from i the Bolton Point rate . Supervisor Valentino thanked Mayor Peterson for coming and talking with the Town Board . She felt encouraged that there would be open dialog between the City and the Town to find the best solution for everyone . 16 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Agenda Item No . 10 — Consider Acceptance of Location of Overlook at West Hill ' s Public Road and Water and Sewer Improvements (Attachment #7 — site plan ) Mr. Kanter explained the Planning Board granted preliminary site plan and subdivision approval on the Overlook project . The resolution accepts the concept and location of the public improvements to be dedicated to the Town . The improvements were discussed at the Public Works Committee and the committee recommends approval as suggested in the resolution . Councilman Burbank asked if the Town Board had any say in the name of the road . Mr. Kanter explained in the subdivision process , the name on the final plat is the suggested name . Mr. Walker suggested the road be made an extension of Dates Drive and it would eliminate confusion . The official name of the new road is Harris B . Dates Drive West . Councilman Burbank asked if there were any issues with the configuration of the road . Mr. Walker responded no . The only issue is the phasing and when the Town would take ownership of the road . The ownership issue can be decided at a later time .Mr. Kanter explained the resolution gives the Town Board the right to accept the dedication after phases 1 a and 1 b is completed . This would be before the completion of the entire road , but it would be up to the Town Board to decide . As discussed at Public Works Committee , the request for temporary turnarounds at end of phase 1 was forwarded to the developer and it has been done . Mr. Kanter explained the final site plan shows the walkways and the walkway has been extended to the phase 1 apartments . TB RESOLUTION NO. 2004-065: Acceptance of Concept and Location of Proposed Dedication of Public Road and Utilities in Coniunction with the Overlook at West Hill Subdivision and Apartments, 1290 Trumansburg Road WHEREAS, the Town of Ithaca Planning Board has granted Preliminary Subdivision and Site Plan Approval for the proposed residential development, Overlook at West Hill, located at 1290 Trumansburg Road (NYS Route 96), Town of Ithaca Tax Parcel No. 24-4- 14. 2, Residential District R- 15 and MR Multiple Residence District. The proposal consists of two phases of residential development, consisting of 128 affordable rental apartment units in 16 buildings and a community center in Phase I on a 24. 5 +/- acre portion of Tax Parcel No. 24-4 - 14 . 2, and 15 future lots for single-family, market rate homes in Phase II on about 19 acres of the subject property. The current owners would retain about 5 acres containing the existing medical practice fronting on Trumansburg Road. Song Ja Kyong, Owner, Aris Investments, Applicant; Grace Chiang, HOLT Architects and Peter Trowbridge, Trowbridge & Wolf, Landscape Architects, Agents; and WHEREAS, the applicant for the above-referenced subdivision and development has proposed to dedicate West Hill Drive as a public road and public sewer and water lines, as shown on site plan and survey maps (suggested to be renamed Harris B. Dates Drive West) entitled "Overlook at West Hill — Preliminary Subdivision Plat" (Sheet C001), dated 9 January 2004, prepared by Allen T. Fulkerson, L . S. , T. G . Miller P. C. , and "Overlook at West Hill Apartments '; including Drawings C001 — C012, L001 — L006, and A001A — A006,all prepared by HOLT Architects, P. C. , Trowbridge & Wolf, Landscape Architects, and T. G . Miller, P. C. , and dated 9 January 2004; and 17 18 Town Board Minutes April 12 , 2004 Approved May 10, 2004 WHEREAS, the Town of Ithaca Highway Superintendent, Director of Engineering, and Director of Planning have reviewed the plans for the above improvements proposed for dedication to the Town; I RESOLVED, that the Town Board of the Town of Ithaca hereby accepts the concept and location of the above-described improvements, subject to the following conditions: 1 . That the specific surveyed location, deed, and abstract showing good and marketable title for the proposed improvements be submitted in a form acceptable to the Attorney for the Town of Ithaca, Director of Engineering, Highway Superintendent, and Director of Planning for the Town of Ithaca, prior to dedication and acceptance of the improvements by the Town Board; and 2. That Final Subdivision and Site Plan Approvals be granted by the Town of Ithaca Planning Board, prior to the Town Board accepting said improvements; and 3. Completion of the Phase la road and required utilities to the satisfaction of the Town Engineer and Town Highway Superintendent, and completion of the Phase lb road and required utilities to the satisfaction of the Town Engineer and Town Highway Superintendent, prior to the acceptance of said improvements by the Town Board; and FURTHER RESOLVED, that the Town Board reserves the right to accept the dedication of West Hill Drive as a public road upon completion of the Phase la and lb portions of said road, and prior to completion of the entire through road to Hayts Road, if the Town Board finds that such dedication is in the best interests of the public, and upon a recommendation to this effect by the Town of Ithaca Superintendent of Highways. MOVED: Supervisor Valentino SECONDED: Councilwoman Gittelman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No . 13 — Consider Appointment of Lenore Durkee to the Codes and Ordinances Committee TB RESOLUTION NO. 2004-066: Appointment of Conservation Board Representative to the Codes and Ordinances Committee RESOLVED, that the Town Board appoints Lenore Durkee as the Conservation Board Representative to the Codes and Ordinances Committee MOVED: Supervisor Valentino I 18 Town Board Minutes April 12 , 2004 Approved May 10, 2004 SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No . 15 . Consider Setting Public Hearing for Adoption of the Fee Schedule Mrs . Hunter explained the Codes and Ordinances Committee has reviewed and updated the fee schedule for the Town . A Public Hearing needs to be scheduled for adoption of the new schedule . Councilman Burbank asked , if fees would be increased . Mrs . Hunter responded that fees have been updated . Some of the Clerk fees are being eliminated and others are being raised . The fees were adopted in 1994 . the local law will be distributed to the Board before the May meeting . The public hearing was scheduled for May 10 , 2004 at 6 : 00 p . m . TB RESOLUTION 2004-067: SETTING A PUBLIC HEARING FOR THE ADOPTION OF THE FEE SCHEDULE BE IT RESOLVED that the Town Board of the Town of Ithaca will hold a public hearing at 215 North Tioga Street, Ithaca, New York on Monday, May 10, 2004 at 6:00 p. m. regarding the adoption of the Town Fee Schedule; and it is further RESOLVED, that at such time and place all persons interested in such ordinance may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, said publication to occur not less than ten days before the day designated above for the public hearing. MOVED: Councilwoman Grigorov SECONDED: Councilwoman Gittelman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No. 16 — Consider Appointment of Town Historian Three persons were interviewed for the Historian position . The Interview Committee chose to have a Deputy Town Historian without a stipend . The Committee felt that it was a way to 19 Town Board Minutes April 12 , 2004 Approved May 10, 2004 train people and expand the role of the Town Historian . Councilwoman Gittelman was impressed with the caliber of the persons volunteering for the job . TB RESOLUTION NO. 2004-068: Appointment of Town Historian WHEREAS, Tee-Ann Hunter, Town Clerk, has been serving as Town Historian on an interim basis since January 1 , 2003 until the position could be filled; and WHEREAS,the Town Historian Interview Committee interviewed in March three candidates for the position and recommends that Laura Johnson -Kelly be appointed as the Town Historian; and WHEREAS, the committee recommends that a position of Assistant Town Historian be created on a voluntary basis and recommends appointing David George to the said position; now, therefore be it RESOLVED, the Town Board does hereby appoint Ms. Laura Johnson -Kelly, 48 Comfort Road, Ithaca, New York as Town Historian for the term of April 1 , 2004 through December 31 , 2004, and approves the stipend of $250 to be paid at the end of each quarter; and be if further RESOLVED, the Town Board approves of the creation of Assistant Town Historian and approves appointing David George, 108 Maplewood Drive, Ithaca, New York as Assistant Town Historian. MOVED: Councilwoman Gittelman SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No . 17 — Consider Approval to Hire Full Time Receptionist Supervisor Valentino informed the board that Lori Love , Deputy Town Clerk , has given her resignation because her husband is being transferred to Georgia . It has been policy to sit back and think about a position and think about what is going to work the best for the Town of Ithaca whenever a position is vacated . The Town has talked about a full time receptionist for a long time . She has talked with the department heads and staff . A full time receptionist would be an asset to every department . The Town Clerk' s office fields about 200 calls a day while transcribing minutes and doing their other responsibilities .It has become really difficult and caused the Town to hire a temporary person for a week . I Councilwoman Gittelman asked if the Town had enough phone lines . Supervisor Valentino responded that there were not enough lines and staff was looking into updating the phone service . 20 i 21 Town Board Minutes April 12 , 2004 Approved May 10, 2004 After discussions with the Town Clerk and the Human , Resources Manager, it was decided to do some reconfiguration of the Town Clerks' office 'with very inexpensive changes . The receptionist will use the counter as their workspace . There will also be other tasks for the receptionist to do during the slower time . Supervisor Valentino thought everyone has done a thorough job of investigating the needs and what would make the most sense for everyone . The memo from Judy Drake states the funds are available to fund the position . Councilman Engman asked if the tasks outlined for the receptionist were appropriate tasks for a keyboard specialist to do . Mrs . Drake explained the Town has to use civil service job descriptions . Typically entry- level positions at the County are keyboard specialists . The receptionist position does not require any typing and they do not take a typing exam . She wanted someone who had more knowledge than just answering the phone . The receptionist exam is only given once a year and there is not a large number of people who take the exam . The keyboard specialist exam is given twice a year with a larger pool of people to consider. Position have to be classified with civil service and the Town would have to create a receptionist position and classify it with civil service . An entry level position in the Town Clerks' office is a keyboard specialist . Councilman Engman asked what would be the cost of another full time person in 2005 . Mrs . Drake explained the half-time equivalent is for a Deputy Town Clerk , which is a higher level than a keyboard specialist . The Town is hiring at a full time level at a lower level than the current Deputy Town Clerk . It would be about $ 15 , 000 of increase in salaries a year. Mrs . Drake explained they are recommending a half-time Deputy Town Clerk is because one of the greatest needs for the Town Clerks ' office is transcription from the board meetings and it takes up a great deal of time . Having someone dedicated to answering the phone and counter customers will allow the clerks to concentrate on transcription . There is still a need to have a Deputy Town Clerk at the Planning Board and Zoning Board of Appeals meeting . She has found having one Deputy Town Clerk that attends all of the meetings becomes pretty tough . Supervisor Valentino felt it was pretty stressful to be doing the same thing over and over. It was thought with the part-time position , the person could have some flextime because they would be coming to some night meetings . The Town has advertised to fill the Deputy Town Clerk position and about 40 resumes have been received . The scenario , if approved , will be to fill the Deputy Town Clerk position . This will allow the person to be trained while Lori is still with the Town . The Town would then fill the receptionist position from the keyboard specialist list . Temporary help might be used to fill in as needed . Councilman Burbank wished that whoever is answering the phone for the Town of Ithaca would identify themselves . With the transition , he felt this was a good time to consider that option . It is a friendlier way of answering the phone and it is helpful in terms knowing who one is talking to . He knows that the Clerks ' office works very hard to be friendly and presentable , but he would like it incorporated into the greeting . TB RESOLUTION NO. 2004-069: Approval to Fill Keyboard Specialist Position 21 22 i Town Board Minutes April 12 , 2004 Approved May 10, 2004 WHEREAS,the Town has a vacant Keyboard Specialist position classified with Tompkins County Civil Service; and WHEREAS, Town Supervisor, Town Clerk and Human Resources Manager recommend the hiring of a full time (375 hours per week) Keyboard Specialist; and WHEREAS, the said position would be filled to serve as a receptionist for Town Hall on a full time basis with the funding for the position to come from the current operating budget General Fund as discussed with the Town Board; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve filling the Keyboard Specialist position at a full time level of 37. 5 hours per week; and be it further RESOLVED, the funding for the position will be coming from current operating General Fund A 14 10. 100 and A7110. 100. MOVED: Supervisor Valentino SECONDED: Councilman Stein VOTE: Supervisor Valentino,. aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No 18 — Consider Extending Term of Interim Town Justice Supervisor Valentino explained Justice Bud Larkin is still on medical leave . Justice Burin is willing to continue and has been doing a good job . She thought it would be good to have him appointed throughout 2004 . TB RESOLUTION NO. 2004-070: Approval of Appointment of Interim Justice WHEREAS,Town Justice,Clarence Larkin has requested a medical leave of absence effective October 28, 2003 until further notice, and WHEREAS, a request has been made of the Town of Lansincl to have William Burin, Justice of the Town of Lansing to serve as a temporary Justice for the Town of Ithaca from May 1 , 2004 through December 31 , 2004, and WHEREAS, the Town of Ithaca agrees to pay William Burin the sum of $200. 00 per week I during this interim basis, and NOW, THEREFORE, BE IT RESOLVED, that Town Board of the Town of Ithaca does hereby approve the appointment of William Burin as Interim Justice for the Town of Ithaca from May 1 , 2004 through December 31 , 2004, conditional on the approval from the Town of Lansing Town Board, and be it further 22 23 Town Board Minutes April 12 , 2004 Approved May 10, 2004 RESOLVED, the Town Board approves compensating Mr. Burin $200. 00 per week during this interim basis. MOVED: Supervisor Valentino SECONDED: Councilman Stein VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, . aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No. 19 — Consider Acceptance of Bid for a Trailer Mounted Sewer Cleaner Councilman Stein asked if the Board had to approve every purchase . Mr. Noteboom responded that every biddable purchase has to be approved . TB RESOLUTION NO. 2004-071 : Approval of Bid and Purchase of a New 2004 Trailer Mounted Sewer Cleaner WHEREAS, the Town of Ithaca Town Board accepted specifications and authorized the Town Clerk to accept bids for a new trailer mounted sewer cleaner, and WHEREAS, the money is available from the regular expense account (G8120. 200), and WHEREAS, two bids where received and reviewed „ by the Highway Superintendent; and now therefore be it; RESOLVED, that on the recommendation of the Highway Superintendent, the bid from Foster Equipment, Inc. most closely meets the specifications for a new 2004 trailer mounted sewer cleaner, and further RESOLVED, that the Town of Ithaca Town Board accepts the bid from Foster's Equipment, Inc. for the total amount of $48, 484, and further RESOLVED, that the Highway Superintendent be authorized to purchase said 2004 Trailer Mounted Sewer Cleaner expending the money from the G8120. 200 account. MOVED: Councilman Stein SECONDED: Councilwoman Gittelman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No. 20 — Consider Designation of Polling Places and Approval of Election District Map for 2004 (Attachment #9 — Election District Map) 23 24 Town Board Minutes April 12 , 2004 Approved May 10, 2004 TB RESOLUTION NO. 2004-072: Designation of Election District Polling Places & Approval of Corresponding Election District Map WHEREAS, in conformity with Election Law it is necessary that the governing Town Board designate the names and addresses of Election District Polling Places for voting within the Town of Ithaca; and WHEREAS, in conformity with Election Law it is necessary that the governing Town Board approve a corresponding "official map " which outlines and describes the said Election District Polling Places within the Town of Ithaca; and WHEREAS, the governing Town Board wishes to be in compliance with the Election Law with regards to the same; now, therefore, be it RESOLVED, the governing Town Board of the Town of Ithaca hereby designates the following listing of election district polling places, as the official " Town of Ithaca Election District Polling Places for the Year 2004 "; and be it further RESOLVED, the said "Election District Polling Places for the Year 2004 " are all in compliance with the Election Law and are accessible to the hCoindicapped; and be it further RESOLVED, the governing Town Board of the Town of Ithaca hereby adopts the attached corresponding "Election District Map " as the official map, which outlines and indicates the location of the said polling places for voting within the Town of Ithaca; and be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution, and a certified copy of the corresponding "Election District Map " to the Tompkins County Board of Elections. ELECTION DISTRICT POLLING PLACES FOR THE YEAR 2004 District # 1 West Hill Fire Station, 1242 Trumansburg Road District #2 Town of Ithaca Public Works Facility, 106 Seven Mile Drive District #3 South Hill Fire Station, 965 Danby Road District #4 Ellis Hollow Road Apartments, 1028 Ellis Hollow Road District #5 Hasbrouck Apartments Community Center, 121 Pleasant Grove Road District #6 B. O. C. E. S. , 555 Warren Road District # 7 Cayuga Heights Fire Department, 194 Pleasant Grove Road District #8 Cayuga Heights Fire Department, 194 Pleasant Grove Road District #9 Boynton Middle School, 1601 North Cayuga Street District # 10 - South Hill Fire Station, 965 Danby Road District # 11 - Ellis Hollow Road Apartments, 1028 Ellis Hollow Road District # 12 - Ellis Hollow Road Apartments, 1028 Ellis Hollow Road District # 13 - Hospice Care, 172 East King Road MOVED: Supervisor Valentino 24 I 25 Town Board Minutes April 12 , 2004 Approved May 10, 2004 SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No . 21 — Consider draft Stormwater ' Management Program Annual Report for Release to Public for Review and Consider Setting a Public Information Meeting to Obtain Comments Ms . Ritter explained that there are new requirements that have been handed down by New York State DEC . Last year the Town turned in an application for a permit and a stormwater management plan . The stormwater management plan allows the Town five years to incrementally implement mandates . Every year, DEC wants to know how the Town is doing with the implementation and the Town has to put together an annual report . The State is asking for an enormous amount of paperwork .It has taken longer than expected and that is why the report was not ready for the packet . An important aspect of the annual report is to get public comment . She would like to announce to the public in the paper the that the annual report is complete and ready for review . Comments can be submitted in writing or they can come to the next Town Board meeting to comment . The report is due June 1St Supervisor Valentino thought there had not been clear direction from the State on the project . She didn 't think the State had thought the process through well , themselves . People are receiving a pile of paper on late notice . It is an un -funded mandate . It has been a nightmare for municipalities . Councilman Burbank asked if it would be easier in subsequent years to create the report . Ms . Ritter responded she thought it would be . There are a lot of instructions on what to do . She thought it would be much better next year. There are a lot of things the Town is required to do . It is going to take a lot of staff time . Ordinances need to be written and there is a lot of public outreach . Mr. Walker added that storm drains are included as well as any discharges from facilities such as Ithaca College and Cornell University . Everything needs to be mapped and identified . Staff has been working on mapping the watersheds in the Town for the past three or four years . Last year DEC was mandated by the Federal Government to put this program through . Mr. Walker stated it was going to lead to more work over a period of time because things that have been taken for granted , such as cleaning ditches is going to require additional work . The Town wants to encourage people to participate . OTHER BUSINESS Mr. Walker explained the bids came in for the Bolton Point office addition barely within budget with 3-4 % contingency left . The approved total capital budget was $2 . 5 million and the construction contracts came in a little over $2 million . The bids were closely grouped . Town of Ithaca engineering staff will be providing construction inspection , which includes daily 25 26 ! Town Board Minutes April 12 , 2004 Approved May 10, 2004 construction inspection . The architect and engineer are still responsible for construction administration . Paul Tunison is the project manager and Kathryn Prybylski will be the inspector. Supervisor Valentino added the good news is that the contract came in within the budget . Councilwoman Gittelman thought it was wonderful to have someone on site while the addition was under construction . Agenda Item No. 22 — Consider Approval of Changes of Coverage for Commercial Insurance Councilman Engman asked what is inland marine coverage and why the Town had it . Mrs . Drake explained it covers the equipment . Mr. Walker added it covers the pump stations , the sewer pumps , the boiler in Town Hall . It also covers the plows , etc . Councilman Lesser asked if pesticides are used because it raises liability . Mr. Noteboom responded the only pesticide used is flosbrite . TB RESOLUTION NO. 2004=073: Approval of Changes to Commercial Insurance WHEREAS, Human Resources Manager had requested Ithaca Agency to research ways to reduce the Town 's commercial liability insurance premiums; and WHEREAS, Human Resources Manager recommends: making the following changes to the coverage to reduce the Town 's premiums: Exclusion of Terrorism Coverage for an annualized savings $2, 801 Exclusion of Pesticide Liability for an annualized savings $ 711 Change deductible for Inland Marine coverage from $500 to $2, 500 for an annualized savings of $824 Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca hereby authorize the f6fowing recommended changes and directs Human Resources Manager to make the changes to the commercial liability insurance coverage. Changes Authorized: Exclusion of Terrorism Coverage for an annualized savings $2, 801 Exclusion of Pesticide Liability for an annualized savings $ 711 Change deductible for Inland Marine coverage from $500 to $2, 500 for an annualized savings of $824 plus MOVED: Councilman Lesser i SECONDED: Councilman Stein 26 I 27 Town Board Minutes April 12 , 2004 Approved May 10, 2004 VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No. 23 — Consider Authorization to Sign 2004 County and Town Joint Youth Programming Agreement and Amend the Town ' s 2004 Budget The Town budgeted $97 , 717 and the request is for $ 100 , 805 . Supervisor Valentino expressed concern because the amount requested has exceeded the amount budgeted for the past few years . The County has set programs for the Town to contribute towards each year and for the last few years the Town has been contributing towards the Ithaca Invaders , Supervisor Valentino thought the Ithaca Invaders sounded like an interesting program and asked for paperwork . Upon receipt of the paperwork , she was shocked to see the registration fee of $ 150 for a 5 -week program . The fee includes a t-shirt , track club dues to the USA Track and Field membership , entry fees for club meets , individual videos , teaching and coaching . The group meets four times a week for two hours . Supervisor Valentino thought it was a fine program . She felt that the emphasis should be on programs that are free or recreational programs for summer camps . She was shocked to see a program of that price being subsidized at $ 1 , 125 . Councilwoman Gittelman understood that the Ithaca Invaders is a private program . The Town subsidizes a very small number of people in that private program to mix them up with people who join it for other reasons . The money is going for training kids in different ways . Councilman Burbank added training level staff positions are funded . Supervisor Valentino — No. Not necessarily. Councilwoman Gittelman — Well, these kids came into the program at risk and they. , . I 'm fairly sure that the money is doesn 't just go to them. It also goes to the time it takes to the person who supervises them. Supervisor Valentino — No. that 's not what Karen told us. Karen told us that that $ 1 , 000 pays for two high school students, one that runs in front of the group and one that runs behind the group to kind of monitor them and watch what they do. She didn 't say anything about them being children at risk or who they were.They are totally hired by this private entity, whoever those students might need to be is what we were told. So, I don 't know.To me it seems like subsidizing a program that is already charging such a high fee makes no sense to me. Councilwoman Gittelman — I would like the opportunity to look into this further because that is not my understanding and although Karen is really wonderful, she is not so sometimes fully explained. Supervisor Valentino — Let me just ask for some guidance.Sandy can look at this and then we 'll look back at that. it seems to me that we have been in the Youth Service and Recreation stuff for a long time. In fact, I 'm the person who got the Town of Ithaca involved in these programs. My understanding was that our emphasis was going to be in the Youth Services part, of course, is children at risk.The other part on our recreation was to try to provide either free or very affordable programs for many, many children throughout the 27 28 Town Board Minutes April 12 , 2004 Approved May 10, 2004 community. I thought that was our main emphasis, if this is what this does, then that is okay. But I can 't see . . . to me programs like this really belong. . . like I love the Youth Hockey Association .They do a great job with kids.They are expensive programs, but we don 't subsidize stuff like that. Councilman Stein — Point of order. . . it seems to me this is not the appropriate place to ascertain what the facts are. I certainly agree with your position, but that is of course based on your interpretation of what the facts are, which Sandy says may not be true. In any case, somehow we have to figure out what the facts are. Supervisor Valentino — Should we ask somebody from Ithaca Invaders to come ? Councilman Lesser — Do we need to act on this, this evening ? Councilwoman Gittelman — We don 't subsidize Ithaca Invaders.We are subsidizing those kids in the Ithaca 'Invaders. Councilwoman Grigorov — Well, that is what your story was, but hers is something else. Hers is hiring staff. Councilman Stein — Does it have to be acted on tonight or can we . . . ? Supervisor Valentino — We can sign our general contract with the County because that doesn 't name specific programs. Mr. Ca- rvill — Yes, it does. Councilwoman Grigorov — Can I ask John Barney? Does this come into skirting a donation then if is not to benefit Town kids in particular or kids at risk ? Attorney Barney — If you are hiring two people to run with a group of kids to provide the servico to kids, that is a service were are buying on the contract and I wouldn 't worry about it. If we are doing it to fund two kids that wouldn 't otherwise be able to go and then participating that is probably still okay because you are able as a Town to fund services and activities to youth . It doesn 't worry me too much . It would be nice to know, just to get the straight scoop here . Councilman Stein — If it is possible to have you and Sandy find out what the situation is and then kick it to the next meeting, that is what I would prefer doing. Councilman Engman — I have had contact with Ithaca Invaders3 for several years as a runner and the Finger Lakes Runners Club . . . I think similar questions, Sandy, but I think ought to be asked of the club are what provisions are made for those who want to run but not necessarily competitively because there seems to have been a trend in the past few years to get more and more extremely highly competitive.The second is, what steps are they taking to involve those students who can 't afford the fee because the group ha .c: shrunk dramatically in size and composition in the past couple of years.The third is, how do they protect those I youngsters from over emphasis on competition at a very young age.These are some of the concerns that I have and it would be good to have those answers . i 28 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Councilwoman Gittelman — We have asked some of those questions because it sounds like a very competitive group and this guy keeps assuring us that there are a lot of kids in there and that they do not pressure kids to do that. Supervisor Valentino — I mean, if you read the brochure, it sounds pretty competitive to me. Supervisor Valentino suggested the Town approve all the funding with the exception of the Ithaca Invaders until the board received additional information . In response to questions from Councilwoman Grigorov regarding the Boynton School Collaborative , Supervisor Valentino stated it was the after school program at Boynton Elementary School . There is no charge to the families for the program and most of the people involved are volunteers . 50 % of the children attending are Town kids and 50% are city kids . Councilwoman Gittelman reported that people are compensated for their services with gift certificates to Wegman ' s . Councilman Engman asked whether the Board was being asked to vote on the $ 100 , 000 figure of the $97 , 000 figure . Supervisor Valentino told him the $97 , 000 figure had already been approved in the budget . The resolution before the Board is to increase that figure to 100 , 000 . Councilman Lesser asked if the Town was tabulating the use of these programs by Town residents . Supervisor Valentino told him they were gathering those numbers and that she , Councilwoman Gittelman , Councilman Burbank , and Mr. Carvill were analyzing the information . Supervisor Valentino suggested the Town Board develop criteria to be used in determine whether to fund these programs . Supervisor Valentino and Councilwoman Gittelman told the Board that they would follow up with the Ithaca Invaders and gather information to assess the program . TB RESOLUTION NO. 2004-074:Authorization To Sign 2004 County and Town Joint Youth Programming Agreement and Amend the Town 's 2004 Budget WHEREAS: the Town Supervisor, and Budget Officer received and have reviewed the final County and Town "Joint Youth Commission " Program budget for 2004, and WHEREAS: the final budget figures provided to the Town by the "County Joint Youth Commission " totals $ 100, 805 and WHEREAS: the Adopted 2004 Town Budget reflects appropriations of $97, 717 to fund the Town 's 2004 youth programs, WHEREAS: the Town Supervisor, and Budget Officer have met with Theresa Albert, Administrative Asst. and Karen Coleman of the County Youth Services Department for the purpose of understanding and outlining of youth service expenditures by program type including the reimbursement stream of State Aid coming to the Town of Ithaca by way of the County Youth Services Department for the fiscal year 2004, and 29 0 Town Board Minutes April 12 , 2004 Approved May 10, 2004 WHEREAS: the Town Supervisor and Town Budget Officer recommends to this governing Town Board approving the following budget amendment to the 2004 Town of Ithaca Youth Program: Budget Journal General Townwide Fund Entry No. 1 Debit A960 Appropriations 5, 325. 00 A7110, 480 Recreation Pilot Youth Program 31088. 00 A7320, 405 Cooperative Extension 156. 00 A7320. 406 Learning Web 367. 00 A7320. 408 Club Ithaca 11714. 00 Credit A960 Appropriations 51325. 00 A7320, 407 Ithaca Invaders 11125. 00 A7320, 402 Boynton School Collaborative 41200. 00 and THEREFORE, BE IT RESOLVED: that after review and discussion this governing 1"own Board approves, authorizes, and directs the Town Supervisor and Town Budget Officer to amend the 2004 Town Youth Programming expenditures as set forth above, and further authorize an increase in the overall budget from $97, 717 to $ 100, 805, and therefore be it further RESOLVED: that this . governing Town Board authorizes and directs the Town Supervisor to sign the 2004 "County Joint Youth Bureau " Agreement and directs the Town Clerk to forward a certified copy of this resolution along with the signed agreement to the Director of the Tompkins County Youth Bureau, and it is further RESOLVED: that the $ 1 , 125 for the Ithaca Invaders be withheld until the Town Supervisor and Councilperson Gittelman have received information satisfactorily to them that confirms that the expenditure of such funds is for the best interests of the youth of the Town. MOVED: Councilwoman Gittelman SECONDED: Councilman Stein VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye, Councilman Engman, aye . Other Business 30 31 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Agricultural Committee (Attachment # 11 — 4/09/2004 letter from Christiann Dean) Supervisor Valentino reminded the Board that they had not appointed an Agricultural Committee at their organizational meeting . Supervisor Valentino brought the Board ' s attention to a memo from Christiann Dean , past Chair of the Agriculture Committee , recommending committee members and outlining committee goals . Councilman Lesser stated that the issues raised in Ms . Dean ' s memo were issues that should go before the Agricultural Land Preservation Advisory Committee . Mr. Kanter concurred and expressed an additional concern about providing staff support for monthly meetings . Councilman Stein thought it was a good idea if people wanted to activate a committee that had not met in a while . He felt it was important to appoint committee members and then discuss the purpose and goals of the committee . It would be helpful for the Supervisor to attend the first meeting and inform them of what other committees are doing and what is appropriate for this particular committee to do .It is hard to have a discussion without the people on the committee present . Councilman Burbank agreed with Councilman Stein . He thought it would be a poor time for the Town to eliminate the committee . This would bring together people in the agricultural committee and he felt the Town was committed to working with them and encouraging their continued existence . Councilman Engman redirected the Board back to the Christiann Dean ' s letter. He thought points 6 and 7 were different from just land preservation . One of the problems the committee may have had is a festering of emotions about some of the things happening in Town .It seemed to him that it would be advisable if the committee were formed , to have at least one or two Town Board members as committee members to improve the communication with the Town Board . Councilman Engman felt this would bring constructive ideas - about how the Town and the farming community could work together. His second recommendation was to review the Ag Committee and Ag Land Preservation Committee and see if they should be combined into one committee . Mr. Kanter informed the Board that the Ag Land Preservation Committee was formed as a subcommittee of the Town Board . It is controlled by the Town Board , not an outside entity . The Agricultural Committee is different and should focus on different things and it needs to be straightened out before a committee is appointed . He thought there were certain things from the original resolution authorizing the committee that the Board should look at . Councilwoman Grigorov liked the idea of discussing the committee with potential and existing committee members before the Board moves forward . Supervisor Valentino stated one of the problems that she has had problems with Christiann Dean , Ms . Dean has represented the Town of Ithaca on occasions without the knowledge of board members . She felt it was important to have a handle on the committee . 31 32 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Councilman Stein asked if putting a board member on the committee would be appropriate . Councilwoman Grigorov felt that did not stop someone from representing the Town . Councilman Lesser suggested have people interested in the Agricultural Committee to meet with the Town Board at the next Town Board Meeting . Supervisor Valentino hoped that the people mentioned in Christiann ' s letter were interested . Mr. Kanter added it was good to "stir up" the ag members in this way because it counteracted the what was "stirring" them up with the rezoning . Jon supported inviting interested persons to the Board . Councilman Burbank supported the open discussion with the Ag Committee . He asked if everyone suggested had been members in the past . Mr. Kanter responded not everyone suggested has served on the Ag . Committee . Nelson Eddy has not been on the committee recently . The last three names mentioned have not served either. The Board agreed to set time aside- at the May 10th Board Meeting to discuss the Agricultural Committee -with committee members and persons interested in the committee . Agenda Item No . 24 = Discussion of SAS99 " Consideration of Fraud in a Financial Statement Audit" Attachment 8 ) 1 . Supervisor Valentino explained there was legislation passed requiring the auditors to make sure the Town is on the " lookout" for fraud within the organization . Councilwoman Gittelman said the first reason this was issued had to deal with companies that make zillions of dollars and does not have anything to do with towns . Councilman Burbank asked what is the SAS99 . Mr. Carvill explained it is a standard auditing statement issued by a Committee that sits under the Financial Reporting Board . The Board annually reviews how financial statements are to be published to the public . Supervisor Valentino added that if someone suspects fraud then they should inform Mr. Carvill or herself . Mr. Carvill - Since 2000, there has - been a required standard in the auditing industry as well as the accounting industry, whether private or public, that each of us are imposed professionally with the ability to attempt to uncover, certainly at some reasonable level, malfians or misrepresentation which can lead to the ability for embezzlement or theft.This is a requirement as the outcome of Enron and WorldCom and all the others that stuck it to investors, including Martha Stewart. Councilwoman Grigorov — With the help of their accountants. Mr. Carvill — Please do not include me in that category. Supervisor Valentino — And their auditors. Mr. Carvill — We also have to provide verbatim of this conservation to the auditors to give credence that we have had this discussion .What it is, is to bring to the Board's attention that the statement does exist and that the auditors have to dig deeper than just on a cursory 32 rvar . j, jJ Town Board Minutes April 12 , 2004 Approved May 10, 2004 review, which has been sort of historically what has been done in the past.That is going to increase certain conditions. It places a greater responsibility on management and you as representatives of the Town of Ithaca . Supervisor Valentino — But not the auditors. Mr. Carvill — I didn 't say this.This is not on the tape. 1 cannot lie and I 'm not a person who does very good at being strayed away from a fact.This is a responsibility that we are taking onto cover the auditors ' butt and / have made that statement professionally. That is not denied, but nonetheless, our statements have to be published and we need that signature and we need that signature even more now that we are going to the market for bonding.It is extremely important and unfortunately we are bound to that. I am being very open and very honest about that actually. Supervisor Valentino — We did save us all a little bit of money because after Al and I heard the auditors give their presentation, which they charged Bolton Point for and brought 3 auditors with them, Al and I can do this. It is not mandated for them to be here. Supervisor Valentino asked the auditors if they had to be present at the meeting and it was not required . She reminded the Board that action was not required . Agenda Item No . 25 = Authorize Submission of Final Draft of Code for Publication by General Code Mrs . Hunter explained the Town has received and proofed the final draft of the Code . The Town is contractually obligated to return the draft by April 13th . She had an opportunity to review all changes with John Barney . The Zoning Ordinance has been proofed and there were only formatting issues questioned . There will be additional costs to the Town if the draft is not submitted by the deadline . Mrs . Hunter brought up the issue of General Code ' s formatting . Attorney Barney explained that General Code has a computer program that they've set up and towns are required to use their formatting . The Sewer Use Law as originally adopted has four parts with sub-articles in each part . General Codes numbering system does not tolerate the format . The article numbers have to be run consecutively through the parts . It cannot be done any other way unless the Town is willing to pay $ 1500 . Attorney Barney is bothered by the Zoning Ordinance format because General Code has taken sections of the Zoning Ordinance and numbered them consecutively from the first section to the last section of the ordinance and it does not leave room to add a new section . General Code 's format requires the new section to be a decimal section . Supervisor Valentino assumed if the Code is personalized than it would be more troublesome to update . Attorney Barney agreed to have the formatting remain as it is , but requested that the four parts of the Sewer Rents law be broken into four chapters . It will allow the article number to remain the same . Supervisor Valentino recommended the Town follow the standard numbering system , but the Sewer Use Law be broke into chapters . 33 34 Town Board Minutes April 12 , 2004 Approved May 10, 2004 TB RESOLUTION NO. 2004-075: Authorization to Submit Final Draft of Code for Publication by General Code WHEREAS, the Town of Ithaca has contracted with General Code Publishers to codify the Town 's laws and ordinances; and WHEREAS, the Final Draft of the Code has been submitted to the Town and proofread and the Town is contractually obligated to return the document for publication by April 13, 2004; NOW, THEREFORE, BE / T RESOLVED, that the Town Board authorizes the Town Clerk to submit the final draft of the Code to General Code Publishers for publication. MOVED: Councilman Lesser SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda (tern No. 26 - Consent Agenda Town of Ithaca Minutes TB RESOLUTION NO. 2004-076a: Town Board Minutes WHEREAS, the Town Clerk has presented the minute: for the Regular Town Board Meeting held March 8, 2004 and the Special Town Board Meetings held on March 1 , 2004 and March 15, 2004 to the governing Town Board for their review and approval of filing, i NOW, THEREFORE, BE IT RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meetings held on March 1 , 2004, March 8, 2004 and March 15, 2004 . MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman,I, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. j Town of Ithaca Abstract TB RESOLUTION NO. 2004-076b: Town of Ithaca Abstract 34 35 Town Board Minutes April 12 , 2004 Approved May 10, 2004 WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 8155-8491 General Fund Townwide 100, 602. 32 General Fund Part Town 10, 743. 59 Highway Fund Part Town 46, 889. 37 Water Fund 190, 213. 14 Sewer Fund 3, 867. 66 William & Hannah Pew Bikeway 71800. 00 Bostwick Rd Water Tank & Transmission Line 11239. 00 Coy Glen Pumpstation / Pipeline 64, 882. 46 Risk Retention Fund 324 . 50 Fire Protection Fund 349, 540. 24 Forest Home Lighting District 179. 87 Glenside Lighting District 62. 32 Renwick Heights Lighting District 8707 Eastwood Commons Lighting District 179. 32 Clover Lane Lighting District 20. 66 Winner's Circle Lighting District 60. 66 Burleigh Drive Lighting District 55. 64 West Haven Road Lighting District 237. 68 Coddington Road Lighting District 140. 37 Debt Service 742. 68 TOTAL : 777, 868. 55 MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Bolton Point Abstract TB RESOLUTION NO. 2004-076c: Bolton Points Abstract. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and 35 36 Town Board Minutes April 12 , 2004 Approved May 10, 2004 WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 133- 142, 144 -206, 208 Check Numbers: 7217- 7226, 7229- 7292 Operating Fund 183, 695. 29 2002 Office Space Addition 23, 455. 77 1998 SCADA Capital Project 67876. 86 TOTAL 214 , 027. 92 MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Credit Course Authorization TB RESOLUTION NO. 2004=076d: Approval to Reimburse for Credit Course WHEREAS, Carrie Whitmore, Deputy Town Clerk / Deputy Receiver of Taxes has been taking credit courses toward her Associates Degree at Tompkins Cortland Community College; and WHEREAS,Ms. Whitmore has been taking Business Communication during the Spring 2004 semester and is requesting reimbursement under the terms of the Town 's Credit Course Policy and College Tuition Agreement; and WHEREAS, Town Clerk and Human Resources Manager have determined that the three (3) credit course of Business Communication is a job related course that would meet the requirements of the College Course Policy and recommend reimbursing Ms. Whitmore the tuition cost of $300; now therefore be it RESOLVED,the Town Board of the Town of Ithaca does hereby approve the reimbursement of $300 to Carrie Whitmore for the Business Communication course being i taken Spring 2004 semester; and be it further i RESOLVED, the Human Resources Manager is directed to authorize payment to Ms. Whitmore upon the receipt of documentation regarding a passing grade of C or higher. 36 i 37 Town Board Minutes April 12 , 2004 Approved May 10, 2004 MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye ; Councilman Stein , aye ; Councilman Burbank , aye ; Councilman Engman , aye . Interview Committee for Recreation and Youth Coordinator Position TB RESOLUTION NO. 2004-076e: Approval Interview Committee for Recreation and Youth Coordinator Position WHEREAS, there is currently a vacancy in the Recreation and Youth Coordinator position; and WHEREAS, the Civil Service exam for said position was held in February and an eligible list for hiring should be available in April; and WHEREAS, an interview committee shall be established to interview and make a recommend for appointment; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby appoint an interview committee for Recreation and Youth Coordinator, with the following members: Catherine Valentino, Town Supervisor Sandy Gittelman, Town Board Member and Chairperson, Recreation and Human Services Committee Judith C. Drake, Human Resources Manager MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Permanent Appoint Distribution Operator — SCLIWC TB RESOLUTION NO. 2004-076f: Permanent Appointment Distribution Operator- SCLIWC WHEREAS, Peter Middaugh was appointed as a Distribution Operator Trainee on March 12, 2001 , and WHEREAS, Mr. Middaugh has completed the training and testing and was awarded a certification as a Grade D- Distribution System Water System Operator by the NYS Health Department effective March 17, 2004; and 37 i 38 Town Board Minutes April 12 , 2004 Approved May 10, 2004 WHEREAS, under the job description certified through Civil Service once a Distribution Operator Trainee becomes certified with a Grade D license they are then reclassified to a Distribution Operator; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the appointment. of Peter Middaugh as Distribution Operator effective March 17, 2004, with no change in wages or benefits; and be if further RESOLVED, Mr. Middaugh will be required to complete an eight week probationary period, with no further action required if successful completion . MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No . 27 - Report of Town Committees Intermunicipal Trail Committee The Committee held its first meeting and are underway . The funding Mr . Kanter applied for a year ago has come through . Supervisor Valentino thought Fernando de Argon and Mr. Kanter deserved a lot of credit . Councilman Burbank added there is a lot of enthusiasm on the committee . Signs Councilwoman Gittelman expressed confusion over where the City ends and the Town begins . She wondered if she was missing the signs because she doesn 't see signs except for on Route 79 coming from the east . i Mr. Noteboom stated Councilwoman Gittelman is referring to-the City and Town border. The Town is not required to mark the boundaries . Councilwoman Gittelman wanted signs posted to indicate when you are entering the Town of Ithaca . Mr. Noteboom requested the discussion be taken up at the Public Works Committee . Joint Sewer Committee and Joint Contract Committee Supervisor Valentino reported everyone is still working and things are moving forward . Agenda Item No . 28 — Report of Town Officials (Attachment # 10 — Monthly Reports ) Mrs . Drake gave the board information on the Board Retreat , which is scheduled for Saturday , May 1 , 2004 . She also notified the Board that the Recreation and Youth Coordinator Eligible list is available and interviews . will be set up shortly . Councilman Burbank asked Mr . Walker when the resurfacing on Coy Glen Road was going to occur. He conveyed a sense of urgency to staff because it is muddy and the neighborhood 38 39 Town Board Minutes April 12 , 2004 Approved May 10, 2004 has dealt with it for a while . Councilman Lesser added it is traffic calming . Mr. Noteboom hoped they would be able to get to it in the middle of May . The Town does not pave anymore ; the job is hired out . Supervisor Valentino explained that the plants need to open up . Councilman Burbank pointed out that the heavy machinery has cut into a lot of areas . A lot of reseeding needs to be done . Mr. Walker was aware of the need for reseeding and it would be taken care of once things dried up . Supervisor Valentino inquired about the status of water out to the Town of Ulysses . Mr. Walker replied. Marty Luster turned the valve to the first house in Jacksonville to get water. Attorney Barney stated the Planning Board was sued on Overlook at West Hill by Andy and Ann Byrne . He needed to get authority to represent the Planning Board in the proceedings . Supervisor Valentino informed the board that the 8th was the last day for a law suit to be filed on the Zoning Ordinance . TB RESOLUTION NO. 2004-077: Resolution Authorizing Barney, Grossman, Dubow & Marcus to Defend the Town Planning Board and the Town of Ithaca in the Article 78 Proceeding Brought bV Andy Byrne and Ann Byrne Regarding the Overlook at West Hill Site Plan and Rezoning WHEREAS, the Planning Board of the Town of Ithaca and the Town of Ithaca have been named as respondents in a proceeding brought pursuant to Article 78 of the New York Civil Practice Law and Rules by Andy Byrne and Ann Byrne challenging the decisions of the Planning Board to render a negative determination of environmental significance and granting preliminary site plan approval; NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes and requests the law firm of Barney, Grossman, Dubow & Marcus, John C. Barney of Counsel, with the assistance and guidance of the Town Supervisor and the Director of Planning, to represent and defend the Town Planning Board and the Town of Ithaca in the above-referenced Article 78 proceeding; and it is further RESOLVED, that said firm be paid for such work at its normal municipal hourly rate set forth in the letter of engagement between the Town and John C. Barney for attorney services for the year 2004, plus any reasonable disbursements incurred in connection with any such proceedings. MOVED: Supervisor Valentino SECONDED: Councilman Stein VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Additional Agenda Item No . 1 - Consider Resolution in Support of Local Government Records Management Improvement Funds Grant Program 39 40 Town Board Minutes April 12 , 2004 Approved May 10, 2004 Mrs . Hunter explained this is a program that derives its money from the County Clerk Filing Fees . It has had two sunset dates that have been extended and now the push is to make the funding permanent . A small portion of the filing . fees fund the State Museum , State Library , State Public Broadcast and the State Archives that deals with local records management and the State Archives that does not . The funding will no longer be available if the sunset provision occurs . The money will go into the general fund . She asked the board to pass a resolution supporting the elimination of the sunset provision . TB RESOLUTION NO. 2004=078: Support for the Elimination of the Sunset Provision of the Local Government Records Management Improvement Fund Resolution of Support for the Elimination of the Sunset Provision of the Local Government Records Management Improvement Fund (LGRMIF) Whereas, the Local Government Records Management Improvement Fund was created in 1989 to provide technical assistance and grants to establish, improve or enhance records management programs in New York's more than 4300 local governments, and Whereas, a sunset date for the LGRMIF was established in the original legislation to permit its operation as a five-year experiment, and Whereas, the New York State Legislature since 1995 has twice extended the sunset date, most recently to December 31 , 2005, and Whereas, the LGRMIF has effectively supported essential advisory services and 6, 300 grants totaling over $ 113 million to improve the management of records for over half of all NYS local governments, and Whereas, the LGRMIF and the programs it supports continue to operate at a high standard of excellence and provide direct and significant benefit to local governments at no cost to the taxpayers, and Whereas, the Town of Ithaca has benefited from technical assistance, training, publications and 6 grants totaling $67, 951 . 00 supported by the LGRMIF, and Whereas, the LGRMIF continues to be critically important in the fulfillment of the many records and information related responsibilities of the Town of Ithaca, therefore Be it resolved that the Town of Ithaca supports the elimination of said sunset provision of December 31 , 2005 in order to make the LGRMIF permanent. MOVED: Councilman Lesser SECONDED: Councilman Burbank I 40 i 41 Town Board Minutes April 12 , 2004 Approved May 10, 2004 VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilwoman Gittelman, aye; Councilman Lesser, aye; Councilman -Stein, aye; Councilman Burbank, aye; Councilman Engman, aye. Agenda Item No . 29 — Review of Correspondence Councilman Stein wanted to know what the Lama- Monkemeyer letter said . Attorney Barney explained the letter directed a certain individual to stay off of all of Monkemeyer' s properties . Councilwoman Gittelman wondered why the Town received the letter. Mr. Walker stated the Town had received a complaint from that person about noise . The gentleman came before the Board to express concern and then took his concerns privately . Additional Agenda Item No. 3 — Executive Session Upon Motion by Councilman Stein , seconded by Supervisor Valentino , the Town Board entered into executive session at 9 : 43 p . m . to discuss litigation regarding Overlook and Small Claims Court . Upon Motion by Councilman Burbank , seconded by Councilman Lesser, the Town Board resumed regular session at 10 : 08 p . m . Adjournment Upon Motion by Councilman Lesser, Supervisor Valentino adjourned the meeting at 10 : 09 p . m . Respectfully submitted , Tee-Ann Hunter U Town Clerk 41 4 ( I 1 l i i zmo uce ATTACHMENT # 1 CJ TiZJ BlJ eo JT" J " L! C&"04P4>j 44JO WE C.A>Vii le < t7USTVioV %/his AgOCK'Aai eh(04 _ rc a= A-`7(T 4X1 uJ i [, ,/ v'y c3 ,2r4;r- l 02 l s rv'p i B d 'c r.T C.4ti.[Jv 064e 0670vlvb> ,A,; QS ,PcA2 r 6.r e Ts,91 sir j _ rf ii ckvr xs skis p,' IJ liu r7fA p2o 4 s eA A Ao6p,AAlg fia. i y 7H9 N51V 6( l45 4-554P NY ( t;O1C S C-6A."axe3 oof, A,c r r/. r IX)OAIC f iy, •¢s (,n 'S J'?./ -' ,aCr" iY. . N TAAlui 1G Ag0Afe &l5 C'oMm WF 6r1Lb.. Aac wege. Cox, i )ue-%6i> io /Cfz 4 p • CdU2KavT5' Q,r dru f(7191,o z t i T C v r7"y u>ty vess T s.S io,,r•y e cj , is sti s c4ts lOA4C 6W eyAcloo4s IVZele4r/AJ,O1o K! c L)4T AJ 3zysti .4 itk,1E. x . r -- B /2 ,I. cr i/ Tire 2.4,sr Ce6.5 r1ofe11 ACX ZINC Any A6S </fi y TL> M in1 i inr ¢ ' i Al lrJp tia rlfr5 1cA L E= I I i April 12 , 2004 Town Board Meeting ATTACHMENT . # 2 FOREST HOME IMPROVEMENT ASSOCIATION 123 Warren Road Ithaca, NY 14850 12 April 2004 Cathy Valentino, Town Supervisor and Chairman of the Town Board The Town of Ithaca Board Via Email Dear Ms . Valentino, Forest Home is planning to celebrate the centennial of the down stream bridge on the 1St of May with community activities . Among the activities that we would like to do will be the cutting of a cake and ribbons on the bridge . We would like to close the bridge for a few hours beginning at noon and we would also appreciate it if you would honor us with your presence and a brief speech or statement. We would like this request for permission to close the bridge to be on the agenda for the next Monday ' s meeting on the 12th of April . The Vice President , Dani Novak, and I, as president , of the board of director of the Forest Home Improvement Association will attend to answer questions or to explain the event to the Town Board. We would appreciate having a resolution passed similar to this example : JN" hereas , the Downstream Bridge at Forest Home was constructed in 1904 and is now 100 years old and reas, Forest Home residents wish to celebrate the centennial with an historically appropriate community ration and reas, the Forest Home Improvement Association has planned a ceremony on the bridge ay 1 , 2004 and Whereas, safety requires the closing of the bridge between the hours of noon and 4 PM on May 1 and Whereas the Ithaca Town Board wishes to support this community celebration Therefore, be it resolved that the Ithaca Town Board declares the Downstream Bridge closed between the hours of noon and 4 PM on May 1 , 2004 . " We plan to place notices at each Forest Home Sign the week before announcing the celebration and we will also pass out to morning traffic an informational flier during that same week. This informational activity should both advise users of the closing as well as announce the celebration . Considering the short notice of this request, I, respectfully , am asking Tee-Ann Hunter to place a copy of this request in the mail boxes of each board member; . This email is also being sent to the Board Members . I sincerely appreciate your attention to this matter, Kris Merschrod President of the Forest Home Improvement Association Ann Hunter townclerk @town . ithaca. ny . us i i i i i i i i ATTACHMENT 3 Town Board Meeting April 12 , 2004 Harold D. Craft, Jr. Telephone: 607 255-4618 Vice President for Administration Fax: 607 255-9579 and Chief Financial Officer • E-mail: hdc3Qcomell.edu Cornell University 317 Day Hall Administration, Facilities, and Finance Ithaca, NY 14853-2801 March 25 , 2004 Honorable Catherine Valentino, Supervisor Town of Ithaca Town Hall 215 North Tioga Street Ithaca, New York 14850 Re : Zoning Revisions, Town of Ithaca New York Dear Cathy: Thank you for the opportunity to share with you, the members of the Town Board and the Town Planning Board our request that you review recent rezoning to OPC and MR zones off Pine Tree Road and change them back to the original designation (R-30, now known as LDR) . I would like to reiterate some of my previous comments while reinforcing them with some additional thoughts regarding this very important campus issue . The reasons for Cornell ' s request are : 1 . The change to MR zoning for the parcel off Pine Tree Road does not allow for educational uses with a special approval, essentially keeping the University from developing its own land - land it has owned for many decades — located close to the main campus and surrounded by other university parcels that are also used for university purposes . Quoting from Page 36 of the DGEIS prepared for the rezoning legislation — "A possible impact of this rezoning is that institutions of higher learning/educational uses are not permitted in the MR zone. The parcel is owned by Cornell University, and the change to MR could limit future educational uses, unless zoning modifications are made. " Cornell presently uses the parcel for educational purposes and future development of the land will likewise be for educational purposes. Therefore, we urge that the parcel revert to its original zoning (R-30/LDR), which permits educational uses . 21 Rezoning this particular site as MR is not the best strategy for the Town ' s stated goal of increasing affordable housing options in the Town of Ithaca. I I i i i I I I I II I i I I I Honorable Catherine Valentino Page 2 Again, quoting from Page 85 of the DGEIS — "Currently the land is owned by Cornell, and it is unlikely that they will relinquish ownership of the land. So although the entire 26 acre parcel is zoned R-30 residential, it is unlikely that the property would ever be developed for single family housing. " I can confirm that Cornell is extremely unlikely to relinquish ownership of the land. I can also confirm that Cornell is unlikely to develop it for any housing, whether single family or multiple residence housing, for the reasons stated below. However, at least leaving it in R-30 zoning (low density residential) permits educational uses to be developed. Re-zoning a piece of Cornell ' s land will not achieve the goal of increasing the amount of affordable housing in the Town . 3 . The MR parcel is not well suited to residential development. The parcel is roughly bisected diagonally by high-tension power lines. Regardless of who owns the parcel, the negative perception of the power lines running through the middle of a residential project would create an undesirable and far less marketable residential project. This factor was not studied in the Environmental Impact Statement. 4 . Even without the negative aesthetic impact of the high-tension power line, the parcel is legally encumbered by the high-tension power line easement. It would only accommodate a small residential complex that is inefficient. The impact of the legal development limitations on the parcel were not studied in the Environmental Impact Statement. Quoting from the DEIS on page 76 - "A new MR Multiple Residence Zone is proposed on approximately 11 acres of a parcel off Pine Tree Road north of East Hill Plaza, which would have the theoretical potential to accommodate over 100 new apartment units. " The high-tension power lines are in a 225 -foot wide no-build easement. In reality, the presence of the high-tension power lines would only allow a developable area of approximately 4 .4 acres on one side of this easement, due to the fact that the other side is bounded by the Cascadilla Creek Unique Natural Area. At a maximum density of 12 . 4 units an acre (the limit set in the current zoning), we get 136 units by dividing 11 acres by the density. However, with only 4.4 buildable acres, the maximum would be 54 units, not 136 . Additionally, a quality site layout of the type the Town of Ithaca Planning Board typically approves, would yield far less than 12 . 4 units per acre. Most existing MR developments in the Town are in the range of 6- 8 units per acre . Thus, the developable portion of the MR site would yield only 24 to 35 units . It was previously suggested by Town officials that this site could accommodate apartment housing for Cornell graduate students . The total number of units that could be built, whether it were 54 units or 24 units, is far too small to be efficient -probably for any developer, but certainly for Cornell . Cornell would never build a student housing complex of so few units . Any Cornell student housing would require common areas, on-site staff, and space for other it I I I I I I I I I i I I I 1 Honorable Catherine Valentino Page 3 residential programming, further reducing the number of units. So few units could not support the program and amenities that Cornell would need to provide for student housing . 5 . The new OPC zone does not provide a means for an educational use to be located there with a special approval . By contrast, educational uses with a special approval are permitted in the LDR zone. While the current office uses may continue to exist, it is a coincidence that the educational use is also an office use; otherwise, the zoning does not allow Cornell to use this property for its primary purpose, education. In conclusion, the site rezoned as MR is needed by the University for its long-term educational purposes . It will not be sold or otherwise used for MR purposes by the University. Further, it is not a good site for any residential development by anyone. It is flanked by a commercial development on one side and high-tension power lines on the other. Because the power lines run through the site, the buildable area is extremely small for a multiple residence development. The portion of the parcel rezoned as OPC also does not consider the University' s commitment to the use and ownership of the land. This land is important to the long-term strategic interests of the University. Regardless of any zoning change, it will remain in University use. In the long-term, Cornell will likely need the entire parcel for future office use. For all of the above reasons, I respectfully urge you to reconsider reverting the zoning of this parcel from OPC and MR, to low density residential (LDR) . This would permit university uses with a special approval, so that Cornell ' s use of its property is not taken. We respectfully request you to take this letter to the Town Board at your earliest convenience. Thank you. I Sincerely, f f JS Harold D . Craft Jr. Vice President for Administration & CFO cc : Jonathan Kanter Stephen Campbell Shirley Egan John Gutenberger Gary Stewart Minakshi Amundsen Tom LiVigne I i I I I I i I i i I I I I I I I I utr r.i1 is — lips I w i 1 a a d r n - r I tot f" ct 1 It r Y v e f f n If tit.i pp' fv i, . e • f `<Y' v` y 1 a y-:ter ss JJ1 1X4 wy J I 1 f r q 1 / 9y C.C& Pip f Y t J! r, r J " ) 1}"'y' rte---` r-'1 r rj ' It s r` 6 r uj Y 4^Y(ft rj t u r f p 9 t 1 Jjy 1 0,o Tif t 12 C r pr pt4 mp AL 3 v EpIT U " a -ocr-o o v:JI.r l+ Y. o 1 r 0 t J dw r Page 1 of 2 Tee Ann Hunter From : Jonathan Kanter Sent :Thursday , March 25 , 2004 4: 54 PM To : Minakshi Amundsen ' Cc :Catherine Valentino ; Tee Ann Hunter; Susan Ritter Subject : RE : Rezoning of Cornell/Pine Tree Road Property ( Former Genex Office Site) Mina: Yes , Cathy received the material , and will make sure this is on the April 12th Town Board agenda. Probably should have some Cornell reps at that meeting . You can check' with Cathy or Tee Ann Hunter (Town Clerk) to get a better idea of what time on the agenda this might be . Thanks ! Jon Original Message----- From : Minakshi Amundsen [mailto : mma29 @cornell .edu ] Sent: Thursday, March 25, 2004 2 : 16 PM To : Jonathan Kanter Subject: Re : Rezoning of Cornell/ Pine Tree Road Property ( Former Genex Office Site) Hi Jon , Cathy should have received a letter from Hal this afternoon with the request to review the rezoning of the former Genex parcel . The letter is accompanied by an annotated aerial photo as requested . The copies were sent out this morning and you will receive one . I'm hoping that we will be able to make the April 12 Town Board meeting . If I do not hear back from you, I will assume that you have the materials you need. Have a good vacation . best, Mina At 10 : 04 AM 3/22/2004 -0500, you wrote : Hi, Mina : I am following up on Cornell ' s requested rezoning of the former Genex Office site (from OPC Office Park and MR Multiple Residence to LDR Low Density Residential) . Cathy and I discussed putting this on the April 12th Town Board agenda to consider referring the request to the Planning Board for a recommendation . When we all met on January 29th , it appeared that there was agreement that if the property is going to be rezoned, that the entire property should be changed to LDR Low Density Residential (rather than split-zone it between OPC and LDR) . We have the letter from Hal Craft 12/8/03 ) that was submitted at the Zoning public hearing, which requests consideration of not zoning the rear portion to'! MR, but the letter does not say anything about the OPC portion . To put this on the April 12th Town Board agenda, we will need a letter from Cornell requesting that the entire property be rezoned to LDR (equivalent to the original R-30 zoning) . A 3/26/2004 Page 2of2 reiteration of Cornell 's rationale , along with illustrations of the site and surrounding area (e . g . , the annotated aerial photos that you showed us at the meeting) would be appropriate for submission to the Town Board (we generally request 20 copies of the submission to the Town Board) . I am going to be on vacation between March 29th and April 9th, so to get this ready to go to the Town Board for the April 12th meeting, I would ask that you submit the materials this week (by say Thursday morning 3/25 ) . Is this feasible ? If that is too soon , would you prefer waiting until the May 10th Town Board meeting ? Also, I spoke with Tom Livigne recently to follow up on other possible Cornell sites that might be used for affordable housing for Cornell employees , students , etc . Cathy is very interested in pursuing this , and would like to have a follow-up meeting to discuss other possible housing sites for which Tom agreed to put together some information . Please let us know when you anticipate setting up this follow up meeting . Jon Jonathan Kanter, AICP Director of Planning Town of Ithaca 215 North Tioga Street Ithaca, NY 14850 607)273 - 1747 FAX : (607)273 - 1704 ikanter@town . ithaca . ny . us Minakshi M .Amundsen University Planner Planning , Design and Construction Cornell University 102 Humphreys Service Building Ithaca , NY 14853 - 3701 Ph : 607 ) 254 - 8226 Fax : 607 ) 255 - 1986 E - mail : mma29 @cornell . edu 3/26/2004 III i ill II, i Town Board Meeting April 12 , 2004 ATTACHMENT 4 3/9/04 Volunteer Monitoring in the Six Mile Creek Watershed Below find a proposal submitted to interested municipalities in the Six Mile Creek Watershed to establish a volunteer water quality monitoring program in the Six Mile Creek Watershed . Proposed municipal involvement : It Town of Dryden - Dan Karig, Conservation Advisory Committee Town of Caroline - Todd Schmit, Caroline Watershed Committee Town of Ithaca - City of Ithaca — Roxy Johnston , Environmental Analyst, Water Treatment Plan Involved agencies : Community Science Institute, Inc . (CSI) — Stephen Penningroth , Executive Director Tompkins County Soil and Water Conservation District (TSWCD) — Craig Schutt, District Manager, and Gordie Morgan , Conservation Technician Cornell Cooperative Extension of Tompkins County (CCETC) — Tania Schusler, Environmental Issues Educator Proposal Summary This proposal serves to establish an inter-municipal effort to gather and assess water quality parameters in the Six Mile Creek Watershed . The proposed project would be similar to the current monitoring efforts in the Fall Creek Watershed , with involvement and technical assistance provided by CSI, TCSWCD, and CCETC . Involved municipalities and agencies will collaborate to identify and recruit groups of volunteers, educate them on the physical , chemical , and biological bases of water quality and stream health , train them in water quality monitoring techniques , and provide certified laboratory testing services to support their volunteer monitoring efforts . Laboratory testing will use volunteer-oriented quality assurance and quality control (QA/QC) criteria developed recently with the New York State Department of Environmental Conservation and foster the development '1 f subwatershed databases of scientifically credible volunteer monitoring results . Such information will be shared with local and regional agencies in support of managing water resources in Tompkins County . Watersheds are vulnerable to degradation from a variety of natural and human impacts . Identifying watershed-specific impacts and then adapting human activities to avoid or minimize these impacts is needed for long term protection . Monitoring is one way to identify these impacts , assess existing watershed quality , and aid in the prevention of the degradation of our lakes and streams . Upon initiation of a volunteer monitoring program in the Six Mile Creek Watershed , potential and known impacts will be identified and a monitoring program developed around them . Six Mile Creek was placed on the New York Department of Environmental Conservation ' s Priority Waterbodies List for the Oswego-Seneca-Oneida River basin in 1996 . Both water supply and fish propogation were listed as "use impairments" from sediment, pesticides , nutrients , and aesthetics . The report recommends that these issues need further study and a management plan should be developed . The proposed monitoring program would directly benefit these types of efforts . Significance to the community includes an increased sense of stewardship toward water resources in Tompkins County, greater public awareness and understanding of water quality issues , and scientifically credible volunteer data to enhance the management of subwatersheds and the Cayuga Lake watershed as a whole . Such credible data will also be useful to municipalities and agencies in developing stream restoration projects , watershed assessments , and evaluation of environmental conditions in the Six Mile Creek Watershed . The availability of such programs and information will be valuable in applying for funding to support these types of projects . Furthermore, volunteer monitoring efforts complement municipal stormwater management programs and can be used towards goal attainment of the minimum 1 3/9/04 measures established under the EPA Phase H Stormwater regulatory requirements . This provides a "win - win " situation for municipalities for both better understanding and awareness of water quality issues in our watershed, while also supporting required stormwater management programs . Several preliminary long-term watershed-scale goals have been developed to help guide program monitoring and will be useful as monitoring priorities are established during recruitment and training. These include : 1 . Develop a strong foundation for long-term monitoring of sediment loads and phosphorous levels coming from different areas of the watershed, paying careful attention to the timing of monitoring (during storm events) . 2 . Monitor changes in channel depth and width at specific locations . 3 . Coordinate the program with the Malone and McBroom Six Mile Creek Watershed Assessment (2003) , as well as with upstream/downstream and before/after monitoring of restoration efforts aimed at erosion and sedimentation control . 4 . Monitor chloride levels and relate to winter road maintenance practices . 5 . Develop a long-term monitoring program for benthic macro- invertebrates at carefully selected locations . 6 . Monitor E coil at selected points throughout the watershed to identify areas of potential septic system concernts . 7 . Develop monitoring protocols to evaluate the effectiveness of stormwater management facilities that are constructed within the Six Mile Creek Watershed . Selection of specific monitoring sites and scheduled monitoring times will be determined during initial recruitment and training workshops by volunteers and agency staff. Additional consultation will be requested from other local (e .g. , Six Mile Creek Partnership) and county (e . g . Tompkins County Planning Department) agencies , and the New York State Department of Environmental Conservation . Sampling locations depend on a number of factors including the level of volunteer effort , stream and surrounding characteristics, stream access , and financial support. Monitoring locations along Six Mile Creek will be considered starting from the headwaters in the Town of Dryden to the outlet at the Cayuga Inlet . The monitoring proposal views the project from a watershed-based approach to determine the best available strategy to the benefit of all agencies and municipalities involved . The proposed establishment of coordinated new volunteer monitoring; groups in the Six Mile Creek j Watershed will build on CSI's ongoing efforts , which include informal collaborations with the SWCD ' s of Tompkins , Cortland , and Schuyler Counties , to foster the establishment, training and continuance of two volunteer monitoring groups : the Fall Creek Watershed Committee and the Taughannock-Frontenac Water Quality Group ( see Appendix) . Based on CSI' s experience, volunteer monitoring groups , once established , function semi -autonomously . However, they generally require some degree of ongoing structural support in order to continue to work productively . Therefore, the volunteer monitoring groups will receive support from CSI, TCSWCD , and CCETC in the form of technical consultation and assistance with cornmunication , organization , public outreach , and dissemination of results . 2 Town Board Meeting April 12 , 2004 ATTACHMENT # 5 NZ 1 ii /I `\. 1 J B U I I Nam r I 1 i C \ v` ` 1000,ti` i t/' • IL 1 /O 8 Plant A L 5 5T Z , 1 • . i R ELL NI ERSIT_YII o t'f . I a I / 1 J ,rte; e'- 'rr. Y^ , i 'I +I i j l 12 Y i .3•: 'r' i ?Jl S I C- CeniEterY MAW r I,d 00 I Z'• O 0 Y A I„Z. ° . `V it • • k It n ECr 900• n w a 850 rr f'• a f IT Jr To. dfH, e A 1 Iff Oft l ' Af( , V,, r ` fr v ' r4 l n t t( .,j. 4 If J, o y < 11 F ` I' r 11 o 1.c ^ ,' r r ITT I I i ITT I J rill ITT All i Town Board Meeting April 12 , 2004 ATTACHMENT 5 Ma¢rreEnrDer J jl, goo- f F ` \` i 1 mob). V ti`' ti/~`a erPark o J III / Ome AL 1•d, . p 1 it J i/ I\ -' I °/ o •I\ 1 1 IF H ( I ! 8 o • a • Plant a - Tanks ) *`, I t o Z Q 1\•i/ R ELL NI ERSITY I oaa 9": v I \ l ; n i i J E) i; Clvlri0 c1[' 'lv" il ` Ij i t 90'_7 r Cerri tery ell h n '.` i '. y y.. l [ l-: i tC i 7 t) v ) I'i''iYY1 7 \. goo . V'la l T lift L , ryyo i / i i t II \ N\ DSO 1tJl °4 v h -^ S/lm J Vr I I I, j i / ' 1 I iI I . , I ,III I .p '_ ' \ r e,,, f/,,w / ATPTA MENT 6 ry ARd' Page 1 of 1 Town Boardl; Meeting April 12 , 2004 Tee Ann Hunter From : Gail Kroll [gkroll @town . ithaca. ny. us] Sent : Monday, April 05 , 2004 9: 45 AM To : Tee Ann Hunter Subject: FW : Parking on Pennsylvania Avenue TeeAnn, Fred asked me to send this to you so that you can put it with arly other information that will be going to the Board regarding this public hearing issue Gail H . Kroll Administrative Assistant Town of Ithaca Highway Department 106 Seven Mile Drive Ithaca, NY 14850 Phone: (607) 273 - 1656 Fax : 607 272-6076 E-Mail : gkroll @town. ithaca.ny .us Original Message----- From : Bob Borst [mailto : rkb @CBORD .com] Sent: Friday, April 02, 2004 11 : 28 AM To: publicworks @town . ithaca . ny . us Subject: Parking on Pennsylvania Avenue Hello, My name is Bob Borst and I live at 232 Pennsylvania Avenue . I have received your letter regarding a local law requiring no parking on Pennsylvania Avenue and Kendall Avenue. Because l will not be able to attend the public hearing on this topic , I. want to let you know I am in favor or this law. Speaking from my own experience, there have been many instances where cars have parked in the road in such a way that it makes it difficult to see if a car is approach while I am leaving my driveway. Also , my house, is near a fire hydrant and there is frequently a car parked by it as well. By passing this law, I feel the conditions in the area would be safer. Thank you for allowing me this opportunity to voice my opinion and I will be looking forward to hearing the results of the meeting . Bob Borst 232 Pennsylvania Ave . Ithaca , NY 14850 u-. 1/. 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C e te...r•.+ n,,'"° r,,' •y .:. a w vaJ . r loo r" N0. lII'lle 'I" },,,,... ;;• r w. . U' Y. M l ,, y n' I. r, t i ° + r lIeloo w toy— h y/,`-% /,_-^.•..1'x.« Al ro,..' F Y a y //I'y n 4 P I'^ s"i `le-w No Ile XI' P \ y11 ' T\ J+/ 1 _ e t r y rte\ Ap'. 41Ltj w w w1 April 12 , 2004 Town Board Meeting ATTACHMENT 8 IDS SAS 99 "Consideration of Fraud in a Financial Statement Audit" effective 12/31/03 Why was SAS 99lssued9 Studies showed that fraud was a significant issue for all companies A 2002 survey estimated that $600 billion is lost to fraud annually SAS 99 was years in the making, not just in response to recent events . It followed the recommendations made in a 2000 Fraud Commission Report. Major Provisions of SAS 99 Responsibilities — SAS 99 does not change the auditor' s responsibility for fraud detection, or management ' s responsibility for fraud prevention, deterrence, and detection. Skepticism — SAS 99 requires us to exercise professional skepticism when considering the risk of fraud. It requires us to have a questioning; mind, regardless of our past experience and our belief in your honesty and integrity. Fraud risks — SAS 99 focuses on identifying and assessing fraud risks and then responding to those risks. Fraud risks are financial statement areas where we believe you might be susceptible to material fraud. Additional Procedures — A number of additional procedures are now required under SAS 99 because of this new focus. Responsibilities with Respect to Fraud Auditor — As mentioned, SAS 99 does not increase the auditor' s responsibility to detect fraud. The auditor is still responsible to plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. SAS 99 has provided additional guidance and requirements to help the auditor improve the performance relating to identifying and responding to the risks of material misstatement of the financial statement due to fraud. Management — SAS 99 does not alter management' s responsibility with respect to fraud. Management is responsible for designing and implementing company programs and controls to prevent, deter and detect fraud. Management still has the ultimate responsibility in preventing fraud. Additional Procedures These additional procedures are to assist us in identifying potential fraud risk factors . Required Expanded Inquiries of Management and Other: Management — Discussion of occurrence of fraud, risks of fraud in company, programs in place to help deter fraud, communication to employees regarding fraud. Audit Committee — Discussion of their views on fraud risks in the company and their role in overseeing fraud risk assessment and monitoring Internal Auditor — Discussion of procedures performed to identify and detect fraud, views on risk of fraud and any actual occurrence. Other Employees — Discussion on whether they are aware of any fraud issues, have they been asked to circumvent control procedures, and their views on management' s ethical standards. Analytical Review of Revenue : We have always performed some high analytical review of revenue during the planning stage, now SAS 99 requires us to perform analytical procedures specifically related to revenue to identify unusual or unexpected relationships that could relate to improper revenue recognition. Management Override Issues : Under SAS 99, we are required to have a heightened awareness of the fact that management has the ability to override internal controls and we are required to respond to that risk. We are now required to : Exam journal entries and other adjustments for fraud Review accounting estimates for biases from previous year Evaluate the business rationale for significant unusual transactions New Management Representations The revised management representations will include that: Management acknowledges its responsibility for the design and implementation of programs and controls to prevent and detect fraud Management has no knowledge of fraud or suspected fraud affecting the company Management has no information concerning allegations of fraud or suspected fraud affecting the company Company Instituted Antifraud Programs and Controls These are policies and procedures in place to ensure management directives are carried out, they are part of an overall system of internal control . There are three fundamental antifraud programs and activities as follows : Creating an ethical company culture Implementing antifraud controls Developing an effective oversight process III III IIII III ICI i Creating an ethical company culture — Management can promote an ethical company by setting the tone at the top, communicate a code of conduct, create a positive environment for ethical issues, maintain a consistent hiring policy; train employees on fraud issues, terminate and prosecute employees that commit fraud. Implementing antifraud controls — Management can decrease fraud opportunities by: Identifying and assessing the fraud risk factors that exist in the company Implement controls in areas you have identified as fraud risks. There are two types of controls : o General controls include — requiring periodic job rotation and mandatory vacations, instituting surveillance techniques, hiring spotters, preparing and reviewing monthly financial statements in a timely fashion, implementing an employee hotline . o Specific controls include — financial and operating performance reviews, review of employees ' work by supervisors, separation of incompatible duties, access and authorization controls to safeguard assets, documents and records Developing an effective oversight process is performed by: Management — includes overseeing employee activities Audit Committee — includes overseeing the activities of management. These duties are evaluating management' s identification of fraud risks, implementing anti-fraud measures, and encourage management to implement fraud deterrence and prevention measures. Internal Auditor — provides the opportunity to evaluate fraud risks and controls and to recommend action to mitigate risks and improve controls. External Auditor — Communicate with the audit committee regarding management' s risk assessment process and the company' s internal control . This would include a discussion of the fraud risk factors. i i 1 l Ithaca Town Board Chief Fiscal Officer Budget officer Re : Inquiries concerning fraud risk Are the Members of the Town Board, the Chief Fiscal Officer or the Budget Officer aware of any actual instances of fraud with respect to the operations of the Town of Ithaca? Do the Members of the Town Board, the Chief Fiscal Officer or the Budget Officer have any suspicions that fraud may be occurring with respect to the operations of the Town of Ithaca? If so, where and how? Do fraud risks exist or are they more likely to exist in particular types of transactions, account balances, financial statement classifications,; or Town balances? What are the roles of the Town Board, the Chief Fiscal Officer and the Budget Officer role in overseeing the Town' s fraud risk assessment and monitoring process? L r 02f0131Ad3HS Town ofIthaca M p b , r o ; 0 k V r Mrn m O ON N 1 0 o o 0 T O x 2 Cn Z HOPKINS RD Co s1p9n° p yi 3i m o 210 31IW N3A3S P o C) OO 02J N3AVH AW c a Sq Mi E DR 0 NDBANkRp n g O ddd D Np15 N d do 66 '0 o t N OMAN dOy3SN O r HO H0 N3 f yHd 0 ONd,H d o d d9HDM d d3W d1 1 0 0 dO3O0R1 y DRD ' y 2i3W Hdl2U v 021 AMU i CD yO d ° IAIAA b o00Oa oonr v N da o d F to 1 w co wN2REN Fp -1 RD i — 0 1m d m h G) d d N 21 33211 3N Id r 3RJnW do D' ya 6 2lO W1 S OT n O 0 o 0 NA 80 w Ills o Oa o g o CH 111H 0210JH39NnH A E A 0 08S 2i NOn dd eoeyt o 0 uap JQ 10 unnol 1 Op -I E C DInMNCDaZZm I I I I I I II 0000000000000 I I 0 _ _0 0oZooo 0T wrv oMOOMMMU) -I Z g CD T prrpO C CO W ( rnO{ O mvm r4 C AIoonCIzp CD K m Z -i Cn a ° DSO D002ZDD .0O2 rOr= n i oo r- r - - Mm -fir z0 a0 o F Cl) mxxmww v p D O C of o m Zr q yy -10mmQ — r0 Z7 D Z m mc) 7c CD v, 0) U ° II i D7) 0r > > KDznz ^ D m s iamm v = r. DZ rr Cpl -1 VJ r0 O CD CD ci m orr Z rnO l rn cn ry Iv N a v (D CD O ZInU' o ;, C' zO ;rc r Nm I voi O om' 07 Z DJ (n2 O0 C) = m 3co ' cnu)=3 m Z QD n n D ti 0 3 m -0 c 3'ca n 03 ai j 0 = Ill n D m omd oozyvv mN)CL D m C 5 ' U) 00 CoX Na 00 Z mm G) G) m n D ppv_ x cD rv - o o n v C) gin' ,O o gin' n O CD O CD fn cD ° a oo as rn0 CDy M n s ( CD O- o o D To D m ' D s nom acomoa0 ' CD 0 Cr 07 0 04 nt r :, p v a tl CD i CD I i i i April 12 , 2004 Town Board Meeting ATTACHMENT 10 TOWN CLERK ' S MONTHLY REPORT l eN OF ITHACA, NEW YORK MARCH, 2004 HE SUPERVISOR : PAGE 1 ant to Section 27 , Subd 1 of the Town Law , I hereby make the following statement of all fees and moneys received in connection with my office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by Law : A1255 7 MARRIAGE LICENSES NO . 04013 TO 04019 87 .50 7 MISC. COPIES 18 .20 1 NOISE ORDINANCE 1 .00 I SIGN ORDINANCE 3 .00 14 TAX SEARCH 70.00 1 RETURNED CHECK- W&S 5 .00 3 USE OF PARKS & BLDG 175 .00 9 MARRIAGE TRANSCRIPT 90.00 11 COPY OF TAX BILL 2. 25 TOTAL TOWN CLERK FEES 451 .95 A1557 1 SPCA IMPOUND FEES 10.00 TOTAL A1557 10300 0 4 BINGO PROCEEDS 13 .50 TOTAL A2540 1350 A2544 DOG LICENSES 524. 33 TOTAL A2544 524.33 A2701 1 REFUND PRIOR YEAR EXPENS 70.00 TOTAL A2701 70900 132110 8 BUILDING PERMIT 13970.00 4 CERTIFICATE OF OCCUPANCY 200.00 1 TEMP. CERT. OF OCCUPANCY 200.00 4 OPERATING PERMITS 51000.00 6 FIRE SAFETY INSPECTIONS 187 .50 10 ZBA AREA & USE VARIANCES 740.00 1 ZBA SPECIAL APPROVALS 100.00 TOTAL B2110 87397.50 B2115 1 SUBDV . REV. INITIAL APL . 158 .00 3 SUBDV . REV. FINAL PLAT 190.00 I SITE PLAN INIT. APL. FEE 75 .00 1 SITE PLAN FINAL PLAN 100.00 TOTAL B2115 523900 TOWN CLERK ' S MONTHLY REPORT MARCH, 2004 page 2 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 11069.78 PAID TO SUPERVISOR FOR PART TOWN FUND 8 ,920.50 PAID TO COUNTY TREASURER FOR DOG LICENSES 98 . 17 PAID TO AG & MARKETS FOR DOG LICENSES 9.00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 157 .50 TOTAL DISBURSEMENTS 10,254.95 APRIL 1 , 2004 SUPERVISOR STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA I, TEE-ANN HUNTER, being duly sworn, says that I am the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law . Subscribed and sworn to before me this Town Clerk day of 20 I Notary Public n TOWN OF ITHACA Highway Department' s Monthly Board Report April 12, 2004 Administration We have been systematically working on generating work orders for road sign replacements and adding sign locations to a sign database . This is an on-going project, which will lead to more timely installation and replacement of signs . Rich Schoch, Gene, and Wayne attended a three-day seminar on weapons of mass destruction presented to area pubic works officials. Supervisors attended Awareness Training, and then all staff attended a similar training . First aid and CPR training was offered and several employees attended that training . Gene and Rich TenKate attended a Paving Techniques training also . Hearing Tests for Highway employees were also conducted in March. Water Work The Town crews repaired one water main break on Maple Avenue during March and repaired a leaking main line valve on Woolf Lane . Two fire hydrants had to be replaced this month. . Both had been out of service; one was on Hanshaw Road and the other on . Danby Road . The crews continued to temporarily patch the pavement at several water main repair sites . They also started cleanups for lawn repairs at several water main repair sites . These sites will be ready for topsoil, seed, and mulch as soon as the weather permits . The crews installed a service tap and stone pad at 'the Hungerford Tank site for the new telemetry and control building. The crews continue to assist Bolton Point with start up of the Town of Ulysses water system. Inspection continued on the Coy Glen Water Pump Station and T-Main Extension project. Three sets of wooden gates were constructed to be installed at access points along the new water transmission line off of Stone Quarry Road . These are being installed to prevent unauthorized motor vehicles driving down to the future Gateway Trail. Sewer Work There was no significant work done for the sewer ,lines this month. Road Work Brush and tree limbs were trimmed back over most roads in the Town. Several hazardous trees were identified and arrangements made with NYSEG to work cooperatively to removing those, which would also impact their power lines . We hauled several hundred tons of crushed limestone and 1A stone for our stockpiles to be used for various construction projects this year . Potholes were patched, along with water break sites where pavement was removed . Voting machines were put out for the primary election. They were then picked up, along with polling place signs, after the election was finished . A road-crossing culvert was repaired on Seven Mile Drive . Parks Work A new mutt mitt (dog waste) dispenser was installed at the Hudson Street entrance to the South Hill Recreation Way to replace the one that was destroyed by vandals . Seasonal cleanups at all park and trail sites were started .. ghk OF I T k, . TOWN OF ITHACA PLANNING DEPARTMENT . i8 2i- 215 NORTH TIOGA STREET, ITHACA, N .Y . 14850 4 W Jonathan Kanter, A.LCY. 607) 273-1747 Director of Planning FAX (607) 273-1704 Planning Director ' s Report for April 12 , :2004 Town Board Meeting DEVELOPMENT REVIEW March 2, 2004 Meeting : Recommendation to Zoning Board of Appeals Regarding Sign Variance : The Planning Board issued an affirmative . recommendation to the Zoning Board of Appeals regarding a sign variance to allow a 24 square foot freestanding self-illuminated church sign with a copy-change section for the Ithaca Seventh Day Adventist Church, 1219 Trumansburg Road , Town of Ithaca Tax Parcel No . 26- 4-42, Residence District R- 15 . Ithaca Seventh Day Adventist Church, Owner; Mark E . Thompson, MD , Applicant.. Sapa/Center 2-Lot Subdivision, 621 Elm Street Extension: The Planning Board granted Preliminary and Finial Subdivision Approval for the proposed two-lot subdivision located on Coy Glen Road and Elm Street Extension, Town of Ithaca Tax Parcel No. 29-8-5 . 1 , Residence District R- 15 . The proposal is to subdivide off a 0 . 57 +/- acre parcel having frontage on Coy Glen Road from the existing 5 . 2 +/- acre parcel having a residence at 621 Elm Street Extension , Kirk Sapa and Sharon Center, Owner/Applicant: Cayuga Medical Center — Radiation Oncology Modification , 101 Harris B. Dates Drive . The Planning Board granted approval for Site Plan Modification for the proposed Radiation Oncology addition to the Cayuga Medical Center located at 101 Harris B . Dates Drive , Town of Ithaca Tax Parcel. No. 24-3 -2 . 1 , Residence District R-30 . The modifications involve an increase in the size of the Radiation Oncology addition by approximately +/- 2 , 725 SF for a total of +/- 12 ,700 SF , and an extension of the walkway . canopy. The Planning Board previously granted approval for the three- story addition to the northwest corner of the existing hospital building on September 2 , 2003 , Cayuga Medical Center at Ithaca, Owner; HOLT Architects , PC , Applicant, Glenside Park 5-Lot Subdivision , Glenside Road and Five Mile Drive : The Planning Board granted Preliminary Subdivision Approval for the proposed 5 -lot Glenside Park subdivision located along Glenside Road and Five Mile Drive (NYS Route 13A) , Town of Ithaca Tax Parcel No . 30- 1 - 1 , Residence Districts R- 15 and R-9 . The proposal includes subdividing the 44 +/- acre parcel into three residential lots for sale, one 7 +/- acre lot to be dedicated to the Town of Ithaca for a recreational . park, and 32 . 5 +/- acres to be retained by the owner for possible future development. The proposal also includes subdividing off seven small parcels to be consolidated with adjacent residential lots to correct existing encroachment problems . John F . Young & Susan M . Barnett, Owners; Patrick Leahy, Applicant. dru iof lt uca "latatzang ctor Rep t Sketch Plan Review of Young & Leahy 5-Lot Subdivision , Coddington Road : The Planning Board reviewed a sketch plan for the proposed 5 -lot subdivision located on Coddington Road approximately 870 feet south of Updike Road, Town of Ithaca Tax Parcel No . 47- 1 -4, Residence District R- 30 . The proposal involves subdividing the 14 . 8 +/- acre parcel into four residential building lots along Coddington Road and one 9 +/- acre lot which would be donated to the Coddington Road Community Center for their recreational activities . John F . Young, Owner; Patrick Leahy, Applicant. March 16, 2004 Meetinjz : Perkins 2-Lot Subdivision, 230 Stone Quarry Road : The Planning Board granted Preliminary . and Final Subdivision Approval for the proposed 2-lot subdivision located at 230 Stone Quarry Road, Town of Ithaca Tax Parcel No . 4071 -7 . 1 , Residence District R-9 . The proposal includes subdividing the 3 . 36 +/- acre parcel into two lots, one 1 . 24 +/- acre parcel containing the existing residence and one 2 . 12 +/- acre vacant parcel for a future residence . Roger & Titiz Perkins, Owners/Applicants. Pokorney 3-Lot Subdivision , 276, 278, 280 Hayts Road : The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 3 -lot subdivision located at 276 , 278 , and 280 Hayts Road, Town of Ithaca Tax Parcel No . ' s 24- 1 -35 and 24- 1 -34 . 2 , Agricultural District . The proposal includes subdividing a 0 . 614-acre parcel and a 0 . 560-acre parcel from the 71 +/- acre parcel (Tax Parcel No . 24- 1 -34 . 2) , which would be consolidated with Tax Parcel No. 24- 1 - 35 to create a 1 . 884-acre parcel containing two existing houses . Douglas J . Pokomey, Owner; Darrell Pokomey, Applicant . Bostwick LLC 3-Lot Subdivision, between 415 and 433 Bostwick Road : The Planning considered Preliminary and Final Subdivision Approval for the proposed 3 -lot subdivision located between 415 and 433 Bostwick Road, Town of Ithaca Tax parcel No . 32-2=3 . 2 , Agricultural District. The proposal includes subdividing a 2 . 751 -acre parcel and a 3 . 112 -acre parcel fronting on Bostwick Road from the 73 +/- acre parcel for possible future sale .Bostwick LLC , Owner; Tom Greens pun, Applicant . The Planning Board adjourned this matter to the April 6th meeting pending further information regarding the effect of this subdivision on views from Bostwick Road and from neighboring properties . Sketch Plan Review of Country Inn & Suites Hotel , southwest corner of West King Road and Danby Road (NYS Route 96B) : The Planning Board reviewed a sketch plan for the proposed Country Inn & Suites hotel located at the southwestern corner of West King Road and Danby Road NYS Route 96B) , Town of Ithaca Tax Parcel No . 37 - 1 - 17 . 1 , Buc,iness District "C" . The proposal includes subdividing off a +/- 2 . 74-acre parcel from the +/- 4 . 82 -acre parcel for the construction of a 69-room hotel at the intersection. The proposal also includes approximately 82 parking spaces, sidewalks, signage , landscaping, and lighting . David Auble, Owner; Trowbridge & Wolf, LLP ; Applicant; Peter J . Trowbridge, Agent , CURRENT PLANNING DEPARTMENT PROJECTS/FUNCTIONS The following are accomplishments or issues that have been dealt with over the past month. 2 karuo TCIN Yt f)aMeilrtg , SEAR Reviews for Zoning Board : Three SEQR reviews for the Zoning Board were done since the March report : ( 1 ) request for use variance to continue the use of a general storage building as a principal use, located at 1482 Mecklenburg Road, Agricultural Zone, Student Agencies Inc . , Appellant, Dan Kathan, Agent; (2) sign variance to place a 24 square foot self-illuminated sign with copy change components, located at 1219 Trumansburg Road, Residence District R- 15 , Seventh Day Adventist Church, Appellant, Mark Thompson, Agent; and (3 ) variance to permit the construction of a roof over an existing non-conforming patio/porch that is located on the property line, located at 909 Taughannock Boulevard, Residence District R- 15 , Bonnie Mathers, Appellant. . Codes and Ordinances Committee : The Committee met on March 17 , 2004 . Agenda items included completion of review of the local law establishing fees, continuation of review of the Town ' s Environmental Review Law, and initiation of discussion regarding the definition of telecommunications facilities" in the Zoning Ordinance .In the near future, the Town Board will be asked to consider setting a public hearing date to consider amending the local law regarding the establishment of fees . The next meeting is scheduled for April 21 , 2004, where the agenda will include continuation of review of the Town ' s Environmental Review Law, discussion regarding the definition of "telecommunications facilities", referral of the draft stream buffer ordinance from the Conservation Board (if ready), and consideration of possible zoning amendments as a follow-up to our discussions with NYS Department of Agriculture and Markets . Transportation Committee : The Committee met on March 25 , 2004 . Discussions focused on a summary of the results of the recent transportation survey, the tentative scheduling of a public information meeting to initiate the public participation element of the transportation plan, the question of the timing of the Caldwell Road project in relation to the anticipated Forest Home Traffic Calming Final Report , the need for a park-and-ride lot on West Hill , contacting the Sheriff' s office to discuss continuing the Town ' s special program on speed patrols and enforcement, possible uses of the ITCTC traffic model , and a proposed timeline for completion of the transportation plan and tentative assignments for preparation of the plan inventory and background sections . The next meeting is scheduled for April 15 , 2004 , Conservation Board : The Board met on March 4 , 2004 . Discussion items included the Richard Fischer Award and the volunteer monitoring program in Six Mile Creek, both of which will be included in the Town Board agenda at the April 12`h meeting.The next meeting is scheduled for April 1 , 2004 . MOA Planning Coalition : The Planning Coalition met on March 31 , 2004 . Agenda items included a presentation of the draft County Comprehensive Plan , a discussion of viewshed protection methods being considered by the Village of Lansing, and a discussion regarding transit-oriented nodal development. The next meeting is scheduled for April 28 , 2004 , ITCTC Planning Committee : The next meeting of the Planning Committee -is scheduled for April 20 , 2004 at 10 : 00 a.m . Capital Projects and Fiscal Planning Committee : The Committee met on March 3 , 2004 for a staff organizational meeting. Discussions focused on the anticipated timeframe 4for completing Committee recommendations to the Town Board (aiming for July), review of the . status of 2003 and . 3 Tvwn oflihaca 1'lanraangDtrecto%'sRepayt 2004 capital projects , . and review of future projects in the 2005 — 2008 capital program . There was also preliminary discussion regarding new projects anticipated by departments . There will be no April meeting of the Capital Projects & Fiscal Planning Committee . The next meeting is scheduled for Wednesday, May 5, 2004 at 3 : 00 p . m . Spring Newsletter: The Spring 2004 issue of the Newsletter has been completed and is scheduled to be mailed to residents by the first week in April . William and Hannah Pew Trail : The closing for the Baldwin and Colle properties was completed on March 26 and March 29 , 2004 . This will allow the Town to begin plans for trail construction this Spring. Inter-municipal Trail Committee : Town representatives , including; Will Burbank, ' Jon Kanter, Mike Smith, and Rich Schoch , attended the kick-off meeting of the inter-municipal trail committee, which also includes . representatives . from the City of Ithaca , State , Ithaca-Tompkins County Transportation Council , and other interested groups . In addition to coordinating plans for the proposed trail connecting Buttermilk Falls State Park and the Black Diamond Trail to the South Hill Recreationway, using the abandoned railroad r-o-w on South Hill to the Emerson property , the function of the committee is to coordinate overall trail planning efforts , especially between the Town and City .Several sub-groups were set up to pursue details of the South Hill trail planning effort; including a right-of-way acquisition group (particularly to initiate discussions with Emerson), a cost estimate group , a financial resources group , a group responsible for overseeing neighborhood communication and participation, and a group dealing with ownership and maintenance issues . The cost estimating group met on March 25 , 2004 to begin reviewing possible cost issues and elements, and will report back to the overall committee at the next meeting, which is scheduled for Monday, April 19, 2004 at 3 : 30 p .m. 4 l TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF MARCH 2004 MONTH YEAR TO DATE TY PERMIT YEAR e OF PERMITS AMOUNT AMOUNT SIN AMILY 2004 5 778,000 8 1 ,428,000 RE ES 2003 5 782,500 6 9189500 2004 0 0 1 1499700 TWO . FAMILY RESIDENCES 2003 1 1509000 1 150,000 2004 1 155000 4 157,000 RENOVATIONS 2003 1 107000 3 46,064 2004 0 0 2 92,800 CONVERSIONS OF USE 2003 0 0 0 0 2004 1 140,000 4 324,752 ADDITIONS TO FOOTPRINT 2003 0 0 1 15,000 2004 0 0 0 0 MULTIPLE RESIDENCES 2003 0 0 0 0 2004 1 CMC Radiation Oncology addition 21500,000 3 27685,700 BUSINESS 2003 0 0 1 173007000 2004 1 57000 2 39,000 AGRICULTURAL 2003 0 0 0 0 2004 0 0 0 0 INDUSTRIAL 2003 0 d 0 0 0 1 Comell Maplewood Apartments install fire alarms 400,000 1 Cornell golf course new storage building 120,000 2004 2 520,000 3 675,000 ED L ONAL 2003 I 145000 1 14,000 MINEOU S 2004 1 Demolish garage 300 4 149072 CONSTRUCTION 2003 1 137000 3 32,500 TOTAL NUMBER OF 2004 12 319587300 31 59566,024 PERMITS ISSUED 2003 9 969,500 16 214767 064 TOTAL FEES 2004 12 57075 31 81510 RECEIVED 2003 19 11960 16 35740 Date Prepared : April 2, 2004 Dani L. Holford Building/Zoning Senior Clerk Typist March 2004, Page 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 14 II . 1301 Trumansburg Road (Cayuga Professional Center) - office, renovations to Suites N & O. 2 . 636 Coddington Road - reroof single-family home. 3 . 307 Bostwick Road - new three bedroom home. I 4. 140 Ridgecrest Road = new four bedroom modular - .temporary. 101 Hams B. Dates Drive - 6,200 square foot addition. 386 Stone Quarry Road - enclose porch and remodel. 222 Summerhill Drive (Plaza East) - elevated boardwalk. 8 . 107 Rich Road - add second story to existing single-family home. 9. 309 Salem Drive - new sunroom. 1I0. 122 Eastern Heights Drive - existing two-family home. ' lI I . 149 Honness Lane (Trinity Lutheran Church) - existing church . 112. 15 John Street - new 4 bedroom single-family home with attached garage. 13 . 381 Pine Tree Road - existing restaurant. 114. 451 Pine Tree Road (CU) - pavilion at Fish Hatchery and Resource Ecology. TOTAL CERTI FICATES OF OCCUPANCY YEAR TO DATE. 2004 - 51 . IjOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 2003 - 44 1 IiQUIRIES/COMPLAINTS INVESTIGATED THIS NIONTH - 2 L 893 Taughannock Boulevard - property maintenance - abated. 2I. 895 Taughannock Boulevard - property maintenance - abated. From January 2004 : 1 ! 107 Maplewood Drive - building code - pending. 2. 260 Coddington Road - occupancy pending 6/ 1 /04 compliance date. From October 2003 : 1 . 635 Elmira Road - zoning - pending (trial date 4/5/04). From May 1995 : 1 ' 1 152 Danby Road - zoning and building code - Building Permit applied for corrections - issuance of a new permit pending plan revisions. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2004 - II TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE. 2003 - 6 TOTAL FIELD VISITS THIS MONTH - 101 Uniform Building Code - 45 Local Law and Zoning Inspections - 25 FiIre Safety - 10 (5 businesses, 3 apartment complexes [24 buildings, 227 units], 1 restaurant, I church) Filre Safety Reinspections - 20 ( 17 businesses, 2 apartment complexes [34 buildings, 256 units], I church) Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections - 1 (Two family home) TOTAL FIELD VISITS YEAR TO DATE, 2004 - 235 TOTAL FIELD visirrs YEAR TO DATE , 2003 - 219 i TOTAL SIGN PERMITS THIS N1ONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE. 2004 - 0 I TOTAL SIGN PERMITS YEAR TO DATE, 2003 - 2 ZONING BOARD OF APPEALS 1 MEETING, 4 CASES, AGENDA ATTACHED Regular Meeting of the Ithaca Town Board Monday, April 12 2004 Human Resources Report for March 2004 Personnel Committee : The committee did . not meet in March . Safety Committee : The committee did not meet in March . CPR and First Aid training was given as a refresher March 30th, there will be two more classes offered for those who need more in depth training . This is given so employees can maintain their certification and for overall safety reasons. Human Resources and Civil Service : I report in March that the exam was given February 21 , 2004 for the Recreation and Youth Coordinator position and that the results from the exam will not be available until mid to late March . As of today, April 6 , 2004 the results from the . exam are still not back from NYS Civil Service Division : Lori Love , Deputy Town Clerk submitted her resignation for effective May 7 , 2004 , as she will be moving to Georgia . There was time spent in March evaluating and discussing the benefits of hiring a full time receptionist and part time Deputy Town Clerk . I facilitated a meeting of Town Hall staff , Fred Noteboom and Gail Kroll representing the Public Works , regarding the idea of a . full time receptionist. This meeting gave the employees a chance to discuss the ways this new position may benefit the operations of the Town . Town Historian interview Committee conducted interviews of the three candidates that expressed an interested in volunteering their time to the Town . I have spent time this month making sure everything is in place for Justice Klein 's training and assisting Town Clerk and Court Clerk in submitting all the necessary paperwork to the many different State. agencies,. The Town and. City joined together for table at the Cornell University Government and Non - Profit job fair on March 9th at the Statler Hotel . We were looking for interns and work study students in . the fields of Engineering andPlanning . In early March there were many extra Planning Board and Town Board meetings which caused the Town Clerk's Department to be overloaded with minutes that needed . typing in a short period of time . We contracted with Manpower for a temporary employee toworkforoneweekontranscriptionofminutes . This was a great deal of help to the staff. I 4 i Training and Employee Development: i Al Carvill and I attended the Harvard Business Review Leadership Series at Tompkins Cortland Community Collage . This was a program that met for 5 consecutive Friday mornings to discuss different case scenarios and leadership . Between the end of March and the first week of April all Supervisors and staff received awareness training on Drug Free Workplace ( reasonable. suspicion )., prevention of Sexual Harassment and Violence in the Workplace . Time was devoted in March on developing a training outline on Assertive Communication and Public Speaking , as I will be the facilitator for. this three (3) hour class on April 91h Payroll : Dick. Kaulfas and staff from Williamson Law Book met with Connie Clark and I to train us on their new Window Payroll program . We will be inputting payroll into both systems until we have all the issues worked out for the new program . There are many advantages to the new system , but it will be time consuming in the beginning stages with the double entries . Commercial Insurance : I received quotes from Selective Insurance regarding the premium savings if the Town increases the amount of the deductible it has on Property coverage and Inland Marine coverage . This information will be discussed with the Town Board further at the April meeting for direction . After review of the policy it was determined that the Town was paying for herbicide. and pesticide coverage when we did not need to , so I have requested the removal of that coverage . Workers' Compensation ( Public Employers Risk Management Assoc — PERMA) : There were no accidents reported in March . Disability Insurance : All employees that went out on disability in February and March have returned to work . Only one employee remains on transitional duty at this time . Submitted By: Judith C . Drake , PHR Human Resources Manager Town of Ithaca I . I I I 6 File Edit View Favorites Tools Help r I A I Town of Ithaca NY Network/Record Specialist Report to Town Board April 12 , 2004 Feb & Mar Web Site Visits p Feb p Mar 1500 rn 1000 0 500 0 A, F-7jm Home Godt Seances Information Community Pages We anoramic view of South Hill has been removed from website homepage . This action seems to havelesolvedtheproblemMacintoshusersreportedhavingwhentryingtoviewourwebsite. New Pages Spring Newsletter, Job Opportunities, Spring Brush and Leaf Collection, Coy Glen Pump Station. Investigating revamping our website to accommodate visitors with older browsers and operating systems. Network New PCs for Planning, Engineering and Zoning staff. The replaced computers will be overhauled and used to replace under-functioning PCs in the Intern, Town Clerk and Court Clerk areas . Additional Items SDG Database Proiect SDG has completed two on site training sessions. All 25 seats have been installed at Town Hall. Our contract with them has now been fulfilled. This software has great potential for expansion. It is our intention to plan and budget for SDG to design enhancements to the existing program. 110Start J.x rs mLEtCWheman hw4 MO 5.59 1