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HomeMy WebLinkAboutTB Minutes 2000-12-29 TOWN OF ITHACA SPECIAL TOWN BOARD MEETING DECEMBER 29 , 2000 10 : 00 A. M . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York held at the Town Hall , 215 North Tioga Street , there were present : PRESENT : Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov , Councilwoman ; David Klein , Councilman ; Ed Conley , Councilman ; Tom Niederkorn , Councilman . EXCUSED : Bill Lesser, Councilman . PRESENT : Debby Kelley, Deputy Town Clerk ; John Barney , Attorney for the Town ; Dan Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jon Kanter, Director of Planning ; Al Carvill , Budget Officer; Judy Drake , Human Resources Specialist . EXCUSED : Andy Frost , Director of Building/Zoning . OTHERS : Fred & Ricky Wilcox , 109 Juniper Drive . Call to Order : The Deputy Supervisor called the meeting to order at 10 : 15 a . m . , and led the tssemblage in the Pledge of Allegiance . .- upervisor.genda Item No . 3 - Appointment of, and Administration of Oath of Office to Deputy Town Attorney Barney administered the Oath of Office to Deputy Supervisor Russell. Agenda Item No . 5 - Confirmation of Arrangements and Appointment of the Attorney for the Town for the Year 2001 . Councilman Klein - What is the hourly rate ? Attorney Barney - The hourly rate is $ 145 . 00 per hour. RESOLUTION NO. .201 - ARRANGEMENTS FOR TOWN LEGAL COUNSEL FOR 2001 BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby agrees to confirm the arrangements discussed and presented for the appointment of the Attorney for the Town, for the year 2001 as per the attached letter of understanding as presented by John C. Barney, Esq. , of the firm Barney, Grossman, Roth & Dubow. MOVED Councilman Niederkorn, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino; aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; TOWN BOARD PAGE 2 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carrie unanimously. Agenda Item No. 4 - PERSONS TO BE BEARD. Fred Wilcox ; 109 Juniper Drive - I would like to thank Jonathan Kanter for his services to me , as the Chair of the Planning Board , to other members of the Planning Board and to the Town . I am going to miss him . He has made me look better and made my job easier. Attorney Barney - Mr. Kanter has brought stability to the office of Town Planner. Mr. Kanter will be missed very much . Mr. Kanter - I appreciate the nice comments . I enjoyed working for the Town . Agenda Item No 6 - Changing the Town Supervisor's Part-time Position to a Full-time Position . Councilwoman Grigorov - The resolution was not in the packet . The committee did not decide this . Councilman Klein - I saw this item on the agenda , but it caught me by surprise . It is appropriate to discuss it . Supervisor Valentino - I remembered previous conversations being changing the position from pa time to full-time for the benefits . It would not be an increase in salary . Councilman Klein - It would be appropriate for the committee to have another meeting . Mrs . Drak did send the committee a report . The committee needs to have a final meeting to approve the report and make a formal recommendation . I do not remember discussing benefits . We recognized the Deputy Supervisor's position consumed a great deal of time . The committee also recognized the Supervisor's position was a full -time position . We focused on if the Town was ready for a Town Manager. The committee felt in order to attract candidates to the Supervisor position the salary would need to be adjusted , The salary is out of balance for what it should be . Mrs . Drake - The only benefits discussed was if the position would allow them to go onto the retirement system . We did not specifically talk about whether the person would be treated as a full- time employee for health insurance . Any Town Board Member or Town Supervisor has the option to take the health insurance at 50% contribution . The change would be if the Supervisor received health insurance at 100% paid by the Town . Councilman Klein - Could we provide the benefits without making it a full -time position ? Supervisor Valentino - It would be a bigger benefit than what our other employees receive . I did not want the benefits of the Town Supervisor to be better than our employees . I also did not want th Supervisor's benefits to be less . TOWN BOARD PAGE 3 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED ouncilwoman Grigorov - I am not sure it would be legal for some part-time employees to receive iealth insurance at no cost . Attorney Barney - It is an issue we need to look at . Councilman Klein - Supervisor Valentino , would you object to the committee formalizing the recommendation ? Supervisor Valentino - No . I would not object . The committee should have one final meeting . The final recommendation was put together, but it was not endorsed . Councilman Niederkorn - I am concerned because it is a political position to which people are elected . I do not know what "full-time " might mean to the next Town Supervisor. It might mean 30 hours per week or it might mean 10 hours per week , Supervisor Valentino - Full -time employees need to work at least 35 hours per week . Councilman Niederkorn - It is a problem . There might be a lot of people who would like to run for the position of Supervisor and would be eligible , but could not put in 35 hours per week . Supervisor Valentino - The workload is a full -time workload . The Supervisor needs to delegate hours to the Deputy Supervisor. It enables us to attract people to the position . Someone with a full -time job t�ouncilman ould not hold the Supervisor's position , We could attract someone to the position if they did job haring with the Deputy Supervisor. We want the position to attract interest , Niederkorn - We would need to make it clear in the resolution . We cannot stop anyone from running for office . It is hard to tell who would win the election . Supervisor Valentino - The concern is trying to set up a position with the flexibility to attract persons to the position . Attorney Barney - I do not know if it would be appropriate for the Town Board to determine the relationship between the Supervisor and Deputy Supervisor with another administration . The resolution should deal with the current situation , The Board needs to keep in mind that a different Town Board might have a different approach to how they want to handle the positions . Councilman Klein - The Deputy Supervisor position did not have to be a Town Board Member. Any future Supervisor could appoint an elector of the Town . It is not required to be a Town Board Member. Supervisor Valentino - There needs to be a procedure that is used . It allows for the Town Board to have some control over what happens . I would like to have checks and balances . Attorney Barney - The resolution could state , " in the current situation , the Town Supervisor's position is functioning as a full -time position , and for this next budget year, the position shall be considered a full -time position " . This would not lock the position in as a full -time position . I i TOWN BOARD PAGE 4 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED Councilman Klein - We will need to reconvene the committee . The Town Board decided to defer this agenda item until a later date. Agenda Item No . 7 - Resolution for Deputy Supervisor's Position . This item was removed from the agenda . Agenda Item No 8 - Resolution Appointing an Interim Town Clerk. Supervisor Valentino - Mrs . Noteboom 's resignation will take affect December 31 , 2000 . We have hired a new Town Clerk . She will be starting January 16th . We need to fill the position until the new Town Clerk starts . RESOLUTION NO. 206 - RESOLUTION APPOINTING AN INTERIM TOWN CLERK. WHEREAS, the Town Clerk; Joan Noteboom, has submitted her resignation effective December 31 , 2000 which resignation has been accepted by the Town Board; and WHEREAS, the Town Board has concluded a search for a replacement for Mrs. Noteboom, but the new Town Clerk will not begin her duties until January 16, 2001 ; and WHEREAS, it is essential to have a person acting as Town Clerk until the new Town Cle begins work; and WHEREAS, Deborah Kelley has been the Deputy Town Clerk for a number of years and ii fully familiar with the position and is prepared to accept the responsibilities of Acting Town Clerk until a new Town Clerk begins work; now therefore be it RESOLVED, that Deborah Kelley is hereby appointed interim Acting Town Clerk effective January 1 , 2001 to January 16, 2001 , or until the new Town Clerk begins work, if later. MOVED Councilman Conley, SECONDED Councilman Klein . A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein; aye; Councilman Conley, aye; Councilman Niederkom . aye. Motion carried unanimously. ,Agenda Item No 9 - Resolution Appointing an Interim Receiver of Taxes. Supervisor Valentino - Mrs . Kelley is being appointed interim Receiver of Taxes . Ms . Hunter will not be appointed Receiver of Taxes . We need to review the position of Receiver of Taxes . Mrs . Drake - Should the third Whereas be eliminated ? It sounds as if Mrs . Kelley is being appointed Receiver of Taxes for the year 2001 . s s ���� TOWN BOARD PAGE 5 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED ttorney Barney - We need to research residency requirements . We might need to pass another esolution eliminating the residency requirements for Receiver of Taxes . RESOLUTION NO. 202 - RESOLUTION APPOINTING AN INTERIM RECEIVER OF TAXES. WHEREAS, the Receiver of Taxes, Joan Noteboom, has submitted her resignation effective December 31 , 2000, which her resignation has been accepted by the Town Board; and WHEREAS, the Town Board is in the process of conducting a search for a replacement for Mrs. Noteboom but has not yet appointed her successor; and WHEREAS, it is essential to have a person acting as Receiver of Taxes until the search is concluded and a new Receiver of Taxes has been appointed; and WHEREAS, Deborah Kelley has been the Deputy Receiver of Taxes for a number of years and is fully familiar with the position and is prepared to accept the responsibilities of Acting Receiver of Taxes until a new Receiver of Taxes is appointed; now therefore be it RESOLVED, that Deborah Kelley is hereby appointed interim Acting Receiver of Taxes pending appointment of a new Receiver of Taxes upon completion of a search for same. MOVED Supervisor Valentino, SECONDED Councilman Niederkorn. A vote on the motion resulted s follows: Supervisor Valentino, aye; Councilwoman Russell, aye. Councilwoman Grigorov, aye; Councilman Klein, aYe; Councilman Conley, absent from voting; Councilman Niederkorn; aye. Motion C arried unanimously. Agenda Item No. 10 - Appointments to the Following Boards : a . Zoning Board of Appeals - Harry Ellsworth (5 year term ). RESOLUTION NO. 203 - APPOINTMENT TO THE ZONING BOARD OF APPEALS BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby reappoints the following individual to serve on the Zoning Board of Appeals for the term of office indicated: ZONING BOARD OFAPPEALS (FIVE YEAR TERM) Harry Ellsworth January 1 , 2001 — December 31 , 2005 Honness Lane, Ithaca , NY 14850 MOVED Supervisor Valentino, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkom, aye. Motion carried unanimously. la. Conservation Board - Eva Hoffmann i TOWN BOARD PAGE 6 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED Elissa Wolfson Lenore Durkee RESOLUTION NO. 204 - APPOINTMENT TO THE CONSERVATION BOARD, BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby reappoints and appoints the following individuals to serve on the Conservation Board for the term of office indicated: CONSERVATION BOARD (TWO YEAR TERM) : Eva Hoffmann January 1 , 2001 — December 31 , 2002 4 Sugarbush Lane, Ithaca, NY 14850 Elissa Wolfson January 1 , 2001 — December 31 , 2002 132 Rachel Carson Way, Ithaca, NY 14850 Lenore Durkee January 1 , 2001 — December 31 , 2002 115 Woolf Lane, Ithaca, NY 14850 MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carrie unanimously. Agenda Item No 11 - Appointments of Chair to the following Boards : a . Planning Board - Fred Wilcox . b . Zoning Board of Appeals - Kirk Sigel . c . Conservation Board - Byron ( Barney) Unsworth . Councilman Klein - The resolution should be changed . It states , " reappoints the following individuals " . The Zoning Board of Appeals is a new appointment . RESOLUTION NO. 205 - APPOINTMENT OF CHAIRS FOR THE YEAR 2001PLANNING BOARD, ZONING BOARD OF APPEALS AND CONSERVATION BOARD. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby appoints the following individuals to serve as Chair of the Planning Board, Chair of the Zoning Board of Appeals, and the Chair of the Conservation Board for the term of office indicated: PLANNING BOARD CHAIR: Fred Wilcox January 1 , 2001 — December 31 , 2001 ZONING BOARD OF APPEALS CHAIR: TOWN BOARD PAGE 7 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED Kirk Sigel January 1 , 2001 — December 31 , 2001 ONSERVATION BOARD CHAIR: Byron (Barney) Unsworth January 1 , 2001 — December 31 , 2001 MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkom, aye. Motion carried unanimously. Agenda Item No. 12 - Appointments of Individuals as Town Representatives on the following Boards and/or Committees . a . Agricultural Committee : Christiann Dean (One Year Terms) Tom McMillan Jennifer & John Bokaer-Smith Jamie Baker Alan & Debbie Teeter RESOLUTION NO. 207- AGRICULTURE COMMITTEE APPOINTMENTS. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby appoints the following individuals to serve on the Agriculture Committee for the term of office indicated: AGRICULTURE COMMITTEE (ONE YEAR TERM) Christiann Dean January 1 , 2001 — December 31 , 2001 Buttermilk Farm, 330 West King Road, Ithaca, NY 14850 Alan & Debbie Teeter January 1 , 2001 — December 31 , 2001 71 Gray Road, Ithaca, NY 14850 Thomas McMillan January 1 , 2001 — December 31 , 2001 812 Elmira Road, Ithaca, NY 14850 Jennifer & John Bokaer-Smith January 1 , 2001 — December 31 , 2001 West Haven Farm, 116 Rachel Carson Way, Ithaca, NY 14850 Jamie Baker January 1 , 2001 - December 31 , 2001 380 Bostwick Road; Ithaca; NY 14850 MOVED Supervisor Valentino, SECONDED Councilman Niederkom . A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley. aye; Councilman Niederkom, aye. Motion carried unanimously. TOWN BOARD PAGE 8 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED b. Tompkins County Environmental Management Council - Bill Lesser. RESOLUTION NO. 208 - APPOINTMENT TO TOMPKINS COUNTY ENViRONMENTA MANAGEMENT COUNCIL . BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby recommends and requests that the Tompkins County Board of Representatives appoint the following individual for the term of office indicated to serve as a Town of Ithaca Representative on the noted council: TOMPKINS COUNTY ENVIRONMENTAL MANAGEMENT COUNCIL : (two year term) Bill Lesser, 406 Coddington Road, Ithaca, NY 14850 (Town Board Member) Term: January 1 , 2001 — December 31 , 2002 MOVED Councilwoman Russell, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carried unanimously. Aqenda Item No 13 - Discussion of Pavilion at the East Shore Park on East Shore Drive . Supervisor Valentino - Do we have new information on the pavilion ? Mr. Noteboom - We have the sketches of the pavilion . Councilman Klein - It is a nice pavilion . It is different than the standard park pavilion . The pavilion if open . It is the size of a single car garage . The pavilion roof is metal . Councilwoman Russell - Are there benches? Mr. Noteboom - It appears the benches are on the outside of the pavilion and the tables are on each corner of the pavilion . Councilwoman Russell - There is no place to sit inside the pavilion . Councilman Klein - The structure is fine . The built in tables need to be changed . Mr. Noteboom - The board can request changes to the design . Councilman Klein - The design of the pavilion is attractive . The built- in tables take away from the flexibility of the pavilion . Councilman Conley - The tables and benches would need to be heavy enough so that they do not disappear. TOWN BOARD PAGE 9 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED r. Noteboom - There are ways that we can fasten the tables and benches down . The tables are ndercover unless there is a strong storm . The park on Brown Road has the benches inside the avilion . It allows people to get out of the rain . Does the board want to have tables in the pavilion ? Supervisor Valentino - We do not want a lot of tables . Councilman Klein - We might only need the benches . Councilwoman Russell - The public might want to eat lunch inside the pavilion . Councilman Klein - It does not need to be a large table . It could be 3 x 3 foot table . Mr. Noteboom - The tables would encourage people to use the pavilion on a regular basis . I will try to get the changes to the board by the February board meeting . Agenda Item No. 14 - Consent Items : Resolution Approving and/or Authorizing the following • RESOLUTION NO. 209 - CONSENT AGENDA ITEMS NO. 14 (a ) — (e ) . BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts e resolutions for Consent Agenda Items No. 14 (a) — 14 (e) as presented and/or amended by the o h wn n Board on December 29, 2000, MOVED Councilwoman Grigorov, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carried unanimously. a . Town Board Minutes - 12/11 /00 RESOLUTION NO. 209 (a) - APPROVAL OF TOWN BOARD MINUTES — 12111100 WHEREAS, the Deputy Town Clerk has presented the minutes for the regular Town Board meeting held on December 11 , 2000 to the governing Town Board for their review and approval; now, therefore be it RESOLVED, that the governing Town Board of the Town of Ithaca does hereby adopt the minutes of the regular Town Board meeting held on December 11 , 2000 as the official minutes for the said meeting. MOVED Councilwoman Grigorov, SECONDED Councilman Niederkom. A vote on the motion esulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, , TOWN BOARD PAGE 10 DECEMBER 29, 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED aye,, Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkom, aye. Motion Carrie unanimously. b. TOWN OF ITHACA YEAR END WARRANTS RESOLUTION NO. 209 (b)- TOWN OF ITHACA YEAR END WARRANTS. WHEREAS, the warrant with the following numbered listing of vouchers has been presented to the Town Board for approval of payment; and WHEREAS, said warrant has been audited for payment by the Town Board; now, therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant. ABSTRACT NO. 13 Voucher No. 2888 - 2958 General Fund 34, 358. 82 General Part-town Fund 1 , 100. 81 Highway Fund 107, 757. 30 Water Fund 71380. 05 Sewer Fund 11550. 40 Capital Project- Warren Road Water Main 12, 000. 00 Risk Retention Fund 264. 00 Street Lighting 11100. 93 T & A — Lake Source Cooling 5, 000, 00 Total Vouchers 1. 70,.5;12._31 ABSTRACT NO. 14 Voucher No. 2959 - 3009 General Fund 56, 837. 03 General Part-town Fund 494. 04 Highway Fund 9, 384, 01 Water Fund 203, 162. 03 Sewer Fund 234, 954. 70 Capital Project-New Town Hall 35, 942. 00 T & A — Lake Source Cooling 21108. 78 Total Vouchers 542, 882. 59 MOVED Councilwoman Grigorov, SECONDED Councilman Niederkom . A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkom., aye. Motion carried unanimously. c . Designation of Official Newspaper RESOLUTION NO 209 (c) - DESIGNATION OF OFFICIAL NEWSPAPER. TOWN BOARD PAGE 11 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby designates e Ithaca Journal as the official newspaper for the Town of Ithaca for the year 2001 , and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Ithaca Journal. MOVED Councilwoman Grigorov, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carried unanimously. d . Designation of Official Depositories of Town Funds RESOLUTION NO. 209 (d) - DESIGNATION OF OFFICIAL DEPOSITORIES OF TOWN FUNDS, BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby designates Tompkins County Trust Company and M& T Manufacturers and Traders Trust Company as the official depositories for monies coming into the hands of the Town Supervisor, Budget Officer, and Town Clerk/Receiver of Taxes for the year 2001 : and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Trust Company and M& T Manufacturers and Traders Trust t ompany. OVER Councilwoman Grigorov, SECONDED Councilman Niederkorn. A vote on the motion sulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye: Councilman Niederkorn, aye. Motion carried unanimously. e . Official Bonds of Town Officers and Employees RESOLUTION NO. 209 (e) - OFFICIAL BONDS FOR TOWN OFFICERS & EMPLOYEES BE IT RESOLVED, by the governing Town Board of the Town of Ithaca, that the Faithful Performance Bonds for the Town Officials and Employees for the year 2001 are approved as followed: Town Supervisor/Fiscal Officer $3, 000, 000. 00 Deputy Town Supervisor $31 000, 000. 00 Budget Officer $3, 000, 000. 00 Town Clerk $3, 000. 000. 00 Receiver of Taxes $3, 000, 000. 00 Town Justice, Clarence Larkin $ 25. 000. 00 Town Justice, Raymond Bordoni $ 254000. 00 Highway Superintendent $ 25, 000. 00 All Other Employees (Per Person) $ 25, 000. 00 TOWN BOARD PAGE 12 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED Forgery & Alteration $ 54000. 00 /MOVED Councilwoman Grigorov, SECONDED Councilman Niederkom . A vote on the motio resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carried unanimously. Additional Aqenda Item No 1 - Appointment Heavy Equipment Operator. Mrs . Drake - This is a promotional appointment . Councilman Klein - What happened to the current occupants of the jobs? Mrs . Drake - We had four Heavy Equipment Operator positions available . We determined the need to fill one of the positions . We had Motor Equipment Operators that had been working above their title for a couple of years . We wanted to put them in the right classification . One of our Heavy Equipment Operators has been out on workman 's comp for over one year. We needed to utilize that position . The person being promoted to Heavy Equipment Operator position was a Motor Equipment Operator . We needed to fill that position . We still have an open Motor Equipment Operator position open . Resolution No 210 - Promotional Appointment of Heavy Equipment Operator. WHEREAS, there is presently a vacancy in one of the full time position of Heavy Equipme Operator in the Highway Department; and WHEREAS, the Human Resources Specialist and Highway Superintendent interviewed 2 candidates from those who applied for the said promotional position; and WHEREAS, the said individuals have determined that Tim Eighmey, Motor Equipment Operator, possess the necessary knowledge and skills to satisfactorily perform the duties of the Heavy Equipment Operator and make the recommendation for appointment: now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular promotional appointment of Tim Eighmey as a full time Heavy Equipment Operator for the Highway Department, effective January 1 , 2001 ; and be it further RESOLVED, this is a 40 hours a week position, at the hourly wage of $ 13. 50, which is an estimated annual salary of $28, 080, in Job Classification "i', with full time benefits; and be it further RESOLVED, if the said successfully completes the mandatory 8 week probationary period, there will no further action required by the Town Board. MOVED Councilman Niederkorn, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov TOWN BOARD PAGE 13 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carried unanimously. Additional Agenda Item No. 2 - Appointment Motor Equipment Operator. Mrs . Drake - This is also a promotional appointment . Resolution No. 211 - Promotional Appointment of Motor Equipment Operator. WHEREAS, there is presently a vacancy in one of the full time position of Motor Equipment Operator in the Highway Department; and WHEREAS, the Human Resources Specialist and Highway Superintendent interviewed 2 candidates from those who applied for the said promotional position; and WHEREAS, the said individuals have determined that Montague Mouillesseaux, Laborer, possess the necessary knowledge and skills to satisfactorily perform the duties of the Motor Equipment Operator and make the recommendation for appointment; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular promotional appointment of that Montague Mouillesseaux as a full time Motor Equipment Operator for the Highway Department, effective January 1 , 2001 ; and be it further RESOLVED, this is a 40 hours a week position, at the hourly wage of $ 11 . 50, which is an estimated annual salary of $23, 920, in Job Classification "H'; with full time benefits; and be it further RESOLVED, if the said successfully completes the mandatory 8 week probationary period, there will no further action required by the Town Board. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye. Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carried unanimously. Additional Agenda Item No . 3 - Appointment of Town Clerk Mrs . Drake - Mrs . Noteboom was appointed January 1 , 2000 for a two year term . I had it as filling Mrs . Noteboom 's term . Councilman Klein - The appointment is effective January 16 , 2001 through December 31 , 2001 . It is a one year appointment . Is Ms . Hunter aware that the position is a one year appointment? Mrs . Drake - Ms . Hunter has been a Town Clerk . She is knowledgeable regarding terms of appointment . Mr. Carvill - Could it be a three year appointment? B I TOWN BOARD PAGE 14 DECEMBER 29, 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED Attorney Barney - The law requires it to an appointed position every two years . The local law woul need to be changed . Supervisor Valentino - We need to explain the situation to Ms . Hunter. I spoke with the Supervisor of Ledger. The Supervisor said Ms , Hunter has been an outstanding Town Clerk . Her writing skills are excellent . Ms . Hunter has been able to get them three records management grants . The biggest positive about Ms . Hunter is that she is a people person . She has two daughters and they attend Lansing School . Ms . Hunter felt that moving here would not be a problem . Councilman Klein - Are we appointing Ms . Hunter as Town Clerk and Receiver of Taxes ? Supervisor Valentino - No . Ms . Hunter is being appointed Town Clerk . Mrs . Kelley has been appointed as Receiver of Taxes for this tax season , We need to have more discussion regarding the Receiver of Taxes position . Councilman Klein - Do we need to include in the resolution how many months she has to become a Town of Ithaca resident? Mrs . Drake - It is part of the job description that she is a Town of Ithaca resident within six months . Councilman Klein - Is there a probationary period ? We usually have a probationary period when we appoint other positions . Mrs . Drake - No . Ms . Hunter is still required to wait six months before she can use vacation time This is an at-will appointment of the Town Board . Attorney Barney - The board could remove an at-will appointment at anytime with or without cause . The board could only remove a permanent appointment with cause . Resolution Ho 212 = Appointment of Town Clerk. WHEREAS, due to the December 31 , 2000 resignation of the Joan Noteboom, there will be a vacancy in the full time appointed position of Town Clerk; and WHEREAS, the Town Supervisor, Deputy Town Supervisor and Human Resources Specialist interviewed 4 candidates from those who applied for the said position; and WHEREAS, the said individuals have determined that Tee-Ann Hunter, possess the necessary knowledge and skills to satisfactorily perform the duties of the Town Clerk and make the recommendation for appointment; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby appointment Tee-Ann Hunter as the appointed Town Clerk, effective January 16, 2001 : and be it further RESOLVED, this is a full time salaried position based on 37. 5 hours a week position, at a annual salary of $36, 500, in Job Classification "I"', with full time benefits; and, be it further e TOWN BOARD PAGE 15 DECEMBER 29 , 2000 APPROVED - APPROVED - APPROVED - JANUARY 8, 2000 - APPROVED - APPROVED - APPROVED RESOLVED, the said appointment is for a term continuing until the 31St day of December next ucceeding the next biennial Town election to wit, December 31 , 2001 . MOVED Councilwoman Russell, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye. Councilman Niederkom, aye. Motion carried unanimously. Agenda Item No. 15 - EXECUTIVE SESSION : Personnel Matters Involving Town Attorney. Motion made by Supervisor Valentino , seconded by Councilwoman Russell to enter into an Executive Session to discuss a personnel matters involving Town Attorney . Carried unanimously . The Board entered Executive Session at 11 : 12 a . m . Motion made by Supervisor Valentino , seconded by Councilwoman Russell to resume regular session . Carried unanimously . The Board resumed regular session at 11 : 33 a . m . Agenda Item No. 32 - Adiournment : As there was no further business to come before the Town Board , a motion was made by Supervisor Valentino , seconded by Councilwoman Russell to adjourn . Carried unanimously . upervisor Valentino adjourned the meeting at 11 : 34 a . m . Respectfully submitted , Deborah Kelley , Deputy Town Clerk * REGULAR MEETING - January 8 , 2401 at 5 : 34 p . m . * * Minutes Transcribed by Carrie L . Whitmore .