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HomeMy WebLinkAboutTB Minutes 2000-06-12 OF IT� TOWN OF ITHACA ,y � ¢� ' 126 EAST SENECA STREET, ITHACA, N . Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 AGENDA TOWN BOARD MEETING June 12, 2000 5: 30 O' clock P.M . 1 . Call to Order. 2 . PLEDGE OF ALLEGIANCE . 3. Report of Tompkins County Board of Representatives. 4. Report of Fire Commissioners. 5 , 6: 00 O' clock P. M . = PERSONS TO BE HEARD. 6 , 6: 30 O' clock P. M . - Discuss computer network systems for the New Town Hall . 7 . 7 : 00 O' clock P.M . = Discuss possibility of assignment of PILOT agreement related to the Ellis Hollow Road Apartments . 8 . Consider establishment of committee to review Town Supervisor position . 9. Consider resolution ratifying the submission of the Quality Communities Demonstration Program Grant by the City of Ithaca . 10. Consider resolution regarding payment to Tompkins County for " pennies accrual " . 11 . Discuss the possibility of a local law reducing or eliminating the commercial real estate tax abatement under Section 45B of the Real Property Tax Law, and if appropriate, set a public hearing . 12 . Consider water/sewer benefit assessment refund . 13 . Discuss Route 366 bridge renovation project. 14 . Consider recommendation from the Planning Board regarding owner occupancy requirements for Sapsucker Woods and Cayuga Vista developments , and possibly set public hearing date to consider same . 15 . Consider approval of purchase of audio/recording equipment for the new Town Hall . Town Board Agenda June 12 , 2000 Page 2 . 16. Consider approval of proposal from a moving company for the relocation of furniture and records to the New Town Hall . 17 . Consider change orders related to the renovation of the New Town Hall . 18. Consider appointment to the NEST Client Committee . 19. Consider approval of expenditure for the NEST Study on Enhanced Transit . 20. Discuss hiring consultant to monitor the Cornell University Lake Source Cooling Project , 21 , Consent Items : Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 5/8/00 and 5/ 10/00 . b . TOWN OF ITHACA WARRANTS c. BOLTON POINT WARRANTS d . Records Management Disposition Listing . e . Approval Work Study Program - Cornell University f. Provisional Appointment - Technical Services Assistant , SCLIWC g . Ratification Hiring of Temporary Summer Employees, SCLIWC 22 . Report of Town Officials: a . Town Clerk/Receiver of Taxes b . Highway Superintendent c. Director of Engineering d . Director of Planning e . Director of Building/Zoning f . Budget Officer g . Human Resources Specialist h . Attorney for the Town 23. Report of Town Committees , 24 . Review of Correspondence : a . Creative Catering - Liquor License 25 . Consider motion to enter into an EXECUTIVE SESSION , 26 . Consider motion to ADJOURN . TOWN OF ITHACA TOWN BOARD JUNE 129 2000 5 : 30 O' clock P. M . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at the Town Hall , 126 East Seneca Street , there were present : PRESENT: Catherine Valentino , Supervisor; Mary Russell , Board Member ; Carolyn Grigorov, Board Member; David Klein , Board Member; Ed Conley, Board Member; Bill Lesser, Board Member; Tom Niederkorn , Board Member. PRESENT: Joan Lent Noteboom , Town Clerk ; John Barney, Attorney for the Town ; Dan Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jon Kanter, Director of Planning ; Andy Frost , Director of Building/Zoning; Al Carvill , Budget Officer; Judy Drake , Human Resource Specialist; Lisa Titti , Network Records Technician . OTHERS: Bob Romanowski , Ithaca Fire Department ; Lauren Bishop , Ithaca Journal ; Mike Koplinka- Loehr, Board of Representatives ; Sam Koplinka- Loehr, Student ; Nicole Carrier, 311 Wood Street ; Bruce & Doug Brittain , 135 Warren Road . Call to Order: The Supervisor called the meeting to order at 5 : 34 p . m . , and led the assemblage in the Pledge of Allegiance . Agenda Item No. 4 — Report of Fire Commissioners . Bob Romanowski , Ithaca Fire Department — The City Volunteer Company agreement discussions have started . It is a working group . It is individual company captains . The contract expired June 3 , 2000 . The individual companies have a contract with the City. They will supply people in return for funding from the City. The sale of Old Company 7 building process has started . The bid packet has been advertised . Bid proposals will be accepted until 5 : 00 p . m . on June 22 , 2000 . Bids will then be opened and evaluation will then begin . The finish date has not been set . The Strategic Planning Group has started meeting to deal with continuing problems of inadequate staffing of the department . The billing has started for inspection of Places of Assembly. The fire system testing charges will be put into place soon . This is to generate revenue for the Fire Department . Training center funding has been approved in the New York State budget . They will be getting money for upgrading and adding on to the training center . TOWN BOARD PAGE 2 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JUL Y 10, 2000 - APPROVED - APPROVED - APPROVED Space changes are taking place at Central Station . Files and cabinets are being added . The spac crunch that they have is chronic and is real . Proceeds from the sale of Company Number 7 Station will help to alleviate some of the problems . Chief Wilbur indicated that the 800- megahertz project is currently caught up in a complicated political process . The Sheriff has taken a stand , which is slowing the progress . There have been old system breakdowns recently. This has illustrated the need for a new system . Supervisor Valentino , is there another fire contract negotiation meeting? Supervisor Valentino — Yes . It is Tuesday, June 20 , 2000 at 8 : 30 a . m . Agenda Item No 3 — Report of Tompkins County Board of Representatives. Michael Koplinka- Loehr , Board of Representatives — The County is exploring different ways for the public to give the County feedback and to get more information out of the public. The County does have a Public Information Officer, Wendy Skinner. She does a lot of work getting press releases out . The Public Information Advisory Board gives the Board of Representatives advice . They are also trying new strategies for getting input and information out of the public . The County had a forum on the tobacco settlement money. We had a study circle Saturday, Jun 10 th They learned for 3 hours and then gave recommendations . The cell tower issue is a forum thi evening . We are trying a variety of ways to receive input . Supervisor Valentino — I have talked with Ms . Skinner and Barbara Mink . I was concerned that the input from the tobacco settlement was only from private citizens and the public. Elected officials were not allowed . I can understand why there would be that type of forum . I think that it is unfortunate that the elected officials from the towns and villages do not have a forum to bring up the topics that concern them to the County, specifically budget issues . We are fiscal officers and have to do budgets . The County is missing a very important group of people that could give valuable input . It would help strengthen the relationship between the County and the towns . It seems that the County does not like it when the municipal officers come to the County Board meetings . They want us to do it on a one-to- one basis . I do not think that it accomplishes what needs to be done to link elected officials and the public . I urged Ms . Mink and Ms . Skinner to think about a committee that can tap into that resource . Mr. Koplinka- Loehr — It is a valid concern . I know that we have had some difficulties . I think that the Municipal Officers Association is moving the meeting so that the County is able to attend . Supervisor Valentino — The Association felt that we had a lot of issues that we had to work out among ourselves . It turned out to be valuable dialog . We still have not voted to include the County or the City as members . We are moving towards meeting every month . One month the Associatio will meet amongst ourselves to discuss issues that concern us . The alternate months we will invi the County and the City. TOWN BOARD PAGE 3 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Niederkorn — What is the progress of the Quality of Life Committee ? Mr. Koplinka-Loehr — It has been a slow start . It is a committee of 30 citizens . The basic process of group operations took about 3 months . We have initial categories to look at quality of life . We are going to ask a variety of groups in the community if we have the right categories and if we have missed any. After we receive input , we will begin to decide on the indicators and the measures . Councilman Lesser — Is the County surveying the citizens and voters ? They can often provide other useful opinions . Mr. Koplinka- Loehr — It is being considered . Five years ago there was a survey done Countywide about the budget issues . It was used for every purpose . It was used as a shield and a barb . It was not as productive as we had hoped . There are surveys from other communities that we are looking at . Agenda Item No. 5 - PERSONS TO BE HEARD. There were no persons present to be heard. Lkgenda Item No. 8 — Establishment of Committee to Review Town Supervisor Position . Supervisor Valentino — We began making substantial changes in the way the Town operates the last year of John Whitcomb's Town Supervisor term . We added the five department heads . We gave them more authority to run their departments . We set up our department head meetings after I became Supervisor. We have gone through the reclassification of all positions . We are reviewing them again . We have done everything but analyze the Supervisor' s position . I thought this would be an appropriate time to do so . There is no political pressure . There is no Supervisor election coming up . It is a good time to put together a committee to look at the position . We need to think about if -it should remain part-time or become full-time position . We need to look at if there should be an administrative assistant . We need to look at how other towns are managing . We need to position ourselves to be ready for the changes that are happening, I asked Councilman Conley if he would be willing to chair the committee . He is willing to do so . I have asked Councilman Klein and Councilwoman Grigorov if they would be willing to serve on the committee. They have a good history of how the Town has changed and how it operates . Noel Desch , former Supervisor, and John Whitcomb , former Supervisor, have agreed to serve on the corn m ittee . Councilman Niederkorn — Has this been done before? Supervisor Valentino — I do not think it has been done before . TOWN BOARD PAGE 4 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Conley — I have spent a lot of time thinking about this. I have talked with Mrs . Drake an Supervisor Valentino. I have talked with the Conference of the Mayors and the Association of the Towns . In the past , the Supervisors performed certain duties . Over the last few years , we have gotten into a tremendous amount of new things . We are into a situation where we are negotiating contracts that may bring us together in water and sewer. We are negotiating contracts to bring youth and recreation services together. Supervisor Valentino has been spending a lot of time on the committees . There are many things coming up . I think it is important to take a good look at what the Supervisor' s position is and what we want it to be . This will prevent any confusion in future elections . There will be a lot to it . Board members will need to help work on the committees . We need to define the position so that there are no mistakes in the future . Councilman Niederkorn — It will be interesting to see the historical perspective of Mr. Desch and Mr. Whitcomb and how the functions have evolved over the years . Councilman Conley — Mr . Desch and Mr. Whitcomb have said that they would not have been able to maintain their jobs while being Supervisor. Things are becoming more and more complicated . Supervisor Valentino — It is fair to whoever is elected next that they know the perimeters and what is expected . They need to understand the job . It is not fair in some ways for someone to get elect and have false expectations of how light the workload is . Councilman Conley — It is also important to have a definition for those who want to run for Supervisor. It will describe what is expected of them to do . In the future we might need to look towards an administrator . We cannot expect the Supervisor to continue doing the things she is doing . Supervisor Valentino — It is important to look at the other towns and see how they are dealing with it . Councilwoman Grigorov — Some municipalities have a hired manager. We need to see how it works . Councilman Conley — I hope that all board members become involved . We need to look at it closely . Councilman Lesser — I would like to make a small wording change . Under Resolved , could it say that the Town appoints the committee instead of ratify? Supervisor Valentino — This is language that Attorney Barney wanted in the resolution . Councilman Lesser — Many things are becoming more political . I do not know if someone could misconstrue somebody appointing a committee that reviews their position . Councilwoman Grigorov — We are able to vote on it . TOWN BOARD PAGE 5 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Niederkorn - The appointments have been made. Councilwoman Russell - Legally, there are certain committees that are Town Board appointments and other that are Supervisor appointments . Resolution No. 73 = Establishment of Committee to Review Town Supervisor Position. WHEREAS, the governing Town Board feels there is a need to conduct a review of the Town Supervisor's position because of the extensive issues, duties and responsibilities, and time requirements involved related to the said position; and WHEREAS, the governing Town Board wishes to establish a committee to conduct the said review of the Town Supervisor's position, and feels that members of the said committee should consist of members of the Town Board and former Town Supervisors appointed by Catherine Valentino, Town Supervisor; now therefore be it RESOLVED, the governing Town Board hereby approves the establishment of the "Town Supervisor Review Committee `;• and, be it further RESOLVED, the said committee shall be charged with reviewing the issues, duties and responsibilities, and time requirements of the Town Supervisor position and shall make a recommendation as to its findings to the goveming Town Board at their earliest convenience; and be it further RESOLVED, the governing Town Board hereby ratifies the Town Supervisor's appointment of Councilman Edward Conley, Chair; Councilman David Klein; Councilwoman Carolyn Grigorov; and former Town Supervisors Noel Desch and John Whitcomb to the said committee. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye, Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. Agenda Item No. 9 - Resolution Ratifying the Submission of the Quality Communities Demonstration Program Grant by the City of Ithaca. Supervisor Valentino - We had the wrong resolution sent to us by the City of Ithaca . We have the right resolution . It has been forwarded on with the grant . We sent a note saying it would be voted on at this meeting . Councilman Niederkorn - What is the grant going to be used for? Supervisor Valentino - It is going to be used to look at intermunicipal cooperation . The money was available . TOWN BOARD PAGE 6 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Resolution No. 74 - RESOLUTION OF SUPPORT QUALITY COMMUNITIES DEMONSTRATIOi PROGRAM GRANT. WHEREAS, planning is a necessary step to providing for the future quality of life in Tompkins County.. and WHEREAS, there has been an on -going intermunicipal effort by County, City, Town and Village governments to work cooperatively to address mutual planning concerns, and WHEREAS, the New York State Department of State Quality Communities Demonstration program, 1999-2000, provides aid to municipalities to enter into collaborative and cooperative agreements to accomplish effective planning for long term community and regional vitality.. and WHEREAS, the Tompkins County Department of Planning and the City of Ithaca Department of Planning Economic Development have been working together to develop an application to develop intermunicipal planning strategies, and WHEREAS, this application will support the County's Vital Communities Initiative, now, therefore be it RESOLVED, that the Town of Ithaca supports the application for Quality Communiti Demonstration Program funding for development strategies to facilitate cooperative mu l jurisdictional land use planning in the amount of $ 105, 000. A vote on the motion resulted as follows: MOVED Councilwoman Grigorov, SECONDED Councilman Lesser. Supervisor Valentino, aye: Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 12 — Water/Sewer Benefit Assessment Refund. Supervisor Valentino — I have been having on going dialog with Mr. Goodhew. He was writing letters regarding the years he wanted a correction to his assessment . He kept saying 1998 . 1 wrote him a letter saying that he received his refund for 1999 . He cannot receive a refund for 1998 . We looked at his paperwork. We discovered that it was the year 2000 that he meant . We did a correction for the year 2000 . Resolution No. 75 - Water and Sewer Benefit Assessment Refund Town of Ithaca Tax Parcel No. 491 - 1 - 172, WHEREAS, Bill Goodhew has requested a refund of water benefit charges on the basis that assessment units were incorrectly calculated, and TOWN BOARD PAGE 7 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPR_ OVED - APPROVED - APPROVED WHEREAS, the Town Engineer has reviewed the request for a reduction of water benefit units and has determined that the correct number of units for the parcel is 2. 5 units for water, and that the assessment for 2000 was for 6. 35 units for water. and has recommended that a refund is due for water benefit units in the amount of $207. 90 for the year 2000, and WHEREAS, taxes have been paid in full for the affected tax parcel, now, therefore, be it RESOLVED, the Town Board hereby authorizes a refund for water of $207. 90 to be paid to Bill Goodhew, 674 Coddington Road, Ithaca, New York 14850. A vote on the motion resulted as follows: MOVED Councilman Niederkorn, SECONDED Councilman Conley, Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman /Niederkorn, aye. Carried unanimously. Agenda Item No. 10 — Payment to Tompkins County for " Pennies Accrual " . Supervisor Valentino — This has been an on going debate for several years . The County rounds the tax rate . By doing this , they collect more money than the warrant. They keep an account for each municipality. They never told us that they did this until we discovered it . They have been using this lmoney to pay refunds on tax adjustments and legal actions where assessments have been changed . We questioned if it is a proper way to do things . They looked at their records . They told us that we were in arrears by $71 , 000 for our pennies account . I said that we wanted to see the background documentation of what we owe and how it was decided that we owe the money. We do not have anything prior to 1995 . From 1996 and on , they showed us the adjustments that had to be made . It was confirmed with our own records . I was upset that the County does not do better accounting of money that they have coming into them , I was also upset it got to that extent before anyone noticed it . At that point David Squires suggested that the money be taken from our next sales tax amount . I pointed out that it would be wrong . We would not have a clear record . That is not the way to do it under the law. Mrs . Noteboom , Mr. Carvill , and Attorney Barney looked at the law. They looked at the way it is to be appropriately done . I requested that we pass a resolution by the Town Board so that we have clear documentation of what happened and how it shall be done in the future . The $71 , 000 should be levied against the next year's taxes . The law says we could have up to five years to pay it back . We said we would pay it back in three years . We are saying that the pennies account will be zeroed out June of each year. Mr . Carvill — It will be zeroed out the June of each year once the Receiver of Taxes settles with the County. The levy will balance with the collections . Councilman Klein — I thought that we had put the Kendall refund in a reserve . TOWN BOARD PAGE 8 JUNE 12 , 20 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — We did . Councilman Klein — Was it paid? I thought we still had the reserve. Supervisor Valentino — Yes, we do . I was angry because the County told us that it was settled . We had thought about zeroing the reserve . We assumed it had been paid . They told us the action was coming up . We set money aside for it . Councilman Klein — Could they pay the Kendall money and reduce the arrears? Mr. Carvill — There is an $8 million assessment in the hands of the court . The outcome is undecided . It has potential of another $26 , 000 tax refund . Supervisor Valentino — Hopefully, if the County follows what we have asked them , it will never happen again . Councilman Lesser — Could these issues be predicted ? Supervisor Valentino — Assessment notifies the Town . Mr. Whicher does notify us of pending actions . Mr. Carvill — The County Department of Finances chose not to appraise the Town . They chose not route the settlement in the ensuing year's tax roll so that it could be cleaned up appropriately. Mo of the other towns and villages within Tompkins County have permitted the County to take from their sales tax distribution through out the year. We have made the election not to go that route . Supervisor Valentino — The Municipal Officers Association would like me to report back to them on this subject . The other officers are saying that they will probably follow our lead . Councilman Niederkorn — Who has to accept this for the County? Mr. Carvill — It would be David Squires . He is the finance director. Councilwoman Russell — Does the County have the flexibility to change this to be payments made over three years given the section of the Real Property Tax Law that require the amounts to be included in the next annual budget? Attorney Barney — The problem is that they did not do that . The Town could take the position that we were not notified timely to enable us to put it in the next year' s budget . Therefore , we do not owe it "at all . Supervisor Valentino — They offered to let us pay it over a period of time . We want to make sure it is cleaned up and we comply with the law. Councilman Klein — Does this come out of the Townwide fund ? TOWN BOARD PAGE 9 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Mr. Carvill — It will come out of each one of the appropriate funds that it has impacted through the assessment or through the change of assessment . It will be an add-on to the year 2000 budget . Supervisor Valentino — It will be done through the appropriate accounts . The County needs to comply with this . Resolution No. 76 - Tompkins County "Pennies " Adjustment Account. WHEREAS, over the years Tompkins County, when preparing fax bills for the Town of Ithaca, has rounded the amount of each tax bill Mg to the nearest penny; and WHEREAS, such rounding has created revenues in excess of the amounts set forth in the Town 's budget estimate submitted to the County for tax collection; and WHEREAS, the County has deposited such excess revenues into a "penny adjustment account". and WHEREAS, over the years the County has paid out of the penny adjustment account amounts due as a result of assessment reductions, allegedly improper assessments for water and/or sewer or other amounts; and WHEREAS, up until 1995, even after such payments there was, according to the County, a surplus to the credit of the Town of approximately $9, 500. 00, and WHEREAS, in more recent years starting with 1996 the expenses charged to the Town by the County have exceeded the revenues generated by the excess tax collections resulting in a total deficit due from the Town to the County, according to the County's calculations, of approximately $71 , 222. 41 as of May 1 , 2000; and WHEREAS, the County is requesting the Town pay that amount to the County, and WHEREAS, certain of the amounts incurred by the County on behalf of the Town were payments resulting from assessment reductions due to the settlement or other conclusion of claims for reduced assessments by taxpayers, in particular Conrail, Monkmeyer, and Kendall; and WHEREAS, such settlements or other dispositions occurred during the years 1996 through 1998; and WHEREAS, the Town was not notified within a reasonable period of time after such settlement payment that such payments were being made on behalf of the Town: and TOWN BOARD PAGE 10 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JUL Y 10, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, Section 726 of the New York State Real Property Tax law requires the Town 111 include in its next annual budget any amounts charged to the Town by reason of such payments by the County, and WHEREAS, because of the delay by the County in advising the Town of such payments the Town was unable to comply with the provisions of Section 726, and WHEREAS, certain other adjustments were made by the County related to water, sewer or fire assessment charges against properties owned by the State of New York; and WHEREAS, these adjustments occurred in 1996; and WHEREAS, the Town was not notified of such adjustments within a reasonable period of time of the making of the adjustments; and WHEREAS, Section 558 of the Real Property Tax Law requires the Town to include in its next annual budget any amounts charged to the Town by reason of such adjustments by the County; and WHEREAS, because of the delay by the County in advising the Town of such adjustments the Town was unable to comply with the provisions of Section 558; and WHEREAS, the Town would prefer to have these accounts handled promptly and on a time, basis, NOW, THEREFORE, be it RESOLVED, that the Town of Ithaca hereby requests the County of Tompkins: 1 . To promptly (within 15 days of payment) notify the Town of the payment by the County of any refunds or adjustments of Town taxes resulting from any tax assessment reduction proceedings or cancellation of taxes, such notification to include the date of payment or adjustment, the amount of payment, the party to whom paid or credited, the reason for the payment or adjustment, and the calculation of the amount including the original tax, and any interest or penalties refunded or credited. 2. To the extent practicable, prior to the settlement of any tax certiorari proceedings which would result in refunds chargeable to the Town that the Town be advised of said proposed settlement and have an opportunity to comment on same; 3. Prior to payment or adjustment of any amounts relating to water, sewer, or fire district refunds, and prior to authorization of such payment or adjustment by the Tompkins County Board of Representatives, the Town be notified and have an opportunity to comment on same; TOWN BOARD PAGE 11 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED 4. To close out the penny adjustment account each year on or about June 30 with the County paying to the Town any surplus amounts in the account or the Town paying to the County any deficit amounts provided the notifications requested above have been given, such payments to be made by the following February 1 . 5. To accept any amounts due from the Town to the County as of the date of this resolution over a period of three years, with such amounts to be determined after submission of a complete and detailed statement of the calculation of the amounts due showing the date of payment or adjustment by the County, the party to whom paid or credited, the amount of payment or adjustment, the reason for the payment or adjustment, and a breakdown of the payment or adjustment between taxes, assessments, benefit levies, interest, penalties, and any other charge, and the amount so calculated to be subject to the Town 's review and approval, and after its approval be paid by the Town in substantially three equal annual installments on February 1 of each year commencing February 1 , 2001 ; and it is further RESOLVED, that a copy of this resolution be delivered to the Chairperson of the Tompkins County Board of Representatives and that the Town Supervisor, with the assistance of the Town. Budget Officer, the Receiver of Taxes, and the Attorney for the Town, communicate the sense of this resolution to the County representatives and, if necessary, enter into discussions with the County to implement the intent of this resolution. A vote on the motion resulted as follows: MOVED Councilman Lesser, SECONDED Councilwoman Russell. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 6 — Computer Network Systems for the New Town Hall . Lisa Titti , Network Records Technician — Last month I presented the range of options that we were looking at for our network design . I have met with the department heads . We went over safety and security networking . We also went over Internet services . I met with Mr. Carvill to discuss funding for the project . We were able to find the money in the year 2000 budget line . We decided on spreading this network into phases . This is our first phase . We will be purchasing one server that will provide file , print and e- mail services . The original presentation was for two servers . The LAN switches are three pieces of equipment that are spread throughout the network . The router and firewall hardware is in regards to our Internet access . The software includes the operating system . We chose to go with Windows NT 4 . 0 server. The back- up software , anti-virus software, and network management software are key components . We have back- up equipment built into next year' s budget so that we meet fault tolerance requirements . We can only be down for so long for certain things . TOWN BOARD PAGE 12 JUNE 12 , 20r APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED I chose to go with Clarity Connects SDSL service . We looked at Time Warner Cable as well . I chose DSL because of the proximity of where we are to their main hub . Their main hub is in the DeWitt Mall . I did a lot of research . It is growing in options of Internet services providers . Supervisor Valentino — It does cost a lot less. Ms . Titti — The Internet options range from $8 , 000 to $23 , 000 . We have e - mail services for all the users in Town Hall . We decided to have Internet connections for 10 users . Each department will have a direct line into the Internet . We will have four connections that allow dial in solutions to our server. One is the Highway Department . We are looking at Bolton Point in the future . The other two connections are bought. The last component is network installation and training. It is just as high as the hardware cost . We have been planning this network for a year and a half. The success of the network is going to be how it is installed , how it is set- up and how we have planned it . I have chosen to go with SHERPA Technologies to install and configure the components of the network. They are the specialists . We have been working with them . They know which components to install and how to test it . Councilwoman Russell — How much training will we be getting? Ms . Titti — They will be working with me as they install the network . We have been able to hav someone in Town Hall as a back up to certain components . Councilwoman Russell — Will they be working with staff to train other staff? Ms . Titti — No . It will be my obligation . There will be small differences at the desktop . Councilman Klein — How many stations will be networked ? Ms . Titti — Every PC in the Town Hall will be networked . This includes the Town Justices , Councilman Klein — Is there a need to have the Justices networked ? Mr. Carvill — The Justices need to be networked because they are electronically transmitting reports . The State system does not take them in paper form . Councilman Klein — How much growth are we looking for? I do not see us having too much growth . Ms . Titti — The network that we have planned for is for 50 users . Considering that technology changes , we expect the life of the network to be about 3 years . Councilman Klein — How would they incrementally charge ? TOWN BOARD PAGE 13 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Ms . Titti — Some of the cost savings would be in licensing the number of software for e- mail . The size of the hard drive would be different . This server will have four 18-gig hard drives . We have built in for growth . The hardware costs would be scaled back . Councilman Klein — Each system would be licensed for word processing . Each station will not need to have access into Williamson Law Book. It will recognize which station needs access into which program . Mr. Walker — Our software is loaded on the individual station . Councilman Klein — I do not see that we will expand to 50 employees within the next 3 years . How much money are we spending needlessly by going with such a large server? Ms . Titti — The cost is not in blocks of users when talking about the size of the server . The size of the server will meet our fault tolerance needs and how long we expect to be down when someone cannot print or send a-mail . It has less to do with the number of users and more to do with how you want your network to perform . There needs to be the same performance for 30 users as there is for 50 users . To look at a cheaper server that would meet 30 users would be moving in a direction away from our goals of performance and false tolerance. Councilman Klein — Why would that be? Thirty is too small . Fifty is too many. Forty seems to be right . Councilwoman Russell — Would we still get enough false tolerance if we went to a system that was built for forty users ? Supervisor Valentino — The equipment that we have pointed to is exactly to meet the needs that she has heard staff and department heads say they would want to see in their network . Councilman Lesser — It does not sound as if the system have the capacity for 50 . It has capacity for 50, but is comfortable at 27 . It does not sound as if it can handle 50 users at the same service level for 27 . Ms . Titti — There are other components built into it . Mr. Walker — There are a couple of factors . One is the hardware factor. The connections to the server are in increments of 12 . We need a connection point for each element on your system . Every printer will have a connection point into it . If there are 25 users and 12 peripheral advises , you need 37 ports available . Then increment is 48 . It could not handle 50 scientist doing high volume computations . It could handle 75 people using word processing and Microsoft Office package . Everyone is not a high intensity user. There are 6 people using Microstation and the GIS system . They put a big load on the system . Then there are others who occasionally type a letter or checking a data bases . If we were running three workstations between Planning and Engineering that use TOWN BOARD PAGE 14 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Microstation or Archview, it probably would not be able to handle 30 or 40 comfortably. It would sio down . Sixty . people using Microsoft Office could use the system and there would not be a difference . [Ms . Titti - In the original plan there were two pieces of equipment . One server handled files and print services . The other handled the e- mail services . We were able to handle one piece of equipment to rneet those needs . Councilman Klein — We will have ten lines for Internet services . Ms . Titti — Ten people can be on - line at once . If user number 11 tries to access the web , they are unable to do so . This does not mean that everyone will have Internet capability. Councilman Klein — Does each one have a dedicated phone line? Ms . Titti — There is one phone number, but it can handle 10 users . Councilman Klein - We are not paying for 10 phone lines . What is the subscription service? Ms . Titti — It is $ 199 . 00 per month . We are subscribing to a pipeline that has the capability of transmitting the large files with the speed that they are looking for. We are charged $ 199 . 00 per month for burstable service . if we exceed the 128 pipeline , then they re-evaluate and the rates ar adjusted . We are far away from exceeding the bandwidth . The draw back to RoadRunner was that it cost $399 . 00 per month . We would also have to configur individual workstations . This allows us to have flexibility. Councilman Klein — Are there multiple e-mail addresses? Ms . Titti — It is for 50 users. Every employee and Town Board members could have an e- mail address . It would be on our own server. Councilman Klein — There have been many viruses . They have said that the cable modem is more susceptible to viruses because they are constantly on . Is this a safer situation ? Ms . Titti — It is safer in the fact that we have built in some of the costs for firewails . We are purchasing equipment as a firewall and software to run it . We have another buffer because we are going through Clarity Connect's DSL. They also have a firewall . We have two fire walls set- up . it is an advantage . Nothing is going to prevent anyone from breaking into a network or ping off a network . This will always be on . We will not have to dial up . We have asked to have software management tools built in . Councilman Klein — This has a 3- year life span . What will be doing over again ? Ms . Titti — There were two options as far as the routers and fire walls . The option we chose suit o needs now and we could add onto it . The other option locked us into one type of technology . If w TOWN BOARD PAGE 15 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED chose to do something different we would need to buy different equipment . I have tried to plan a flexible network . Supervisor Valentino — Ms. Titti has listened to concerns of staff and department heads . She has worked hard at addressing our concerns . We agreed that this would work . Councilman Klein — The cable is costing $20 , 000 . Mr. Carvill — The cable cost was reduced to $9 , 845 . We are doing it in -house . We have paid for it . Mr. Walker — We hired our electrical contractor to do it . They did it for much less . Supervisor Valentino — We feel this is our best option . Mr. Carvill — The $50 , 000 for the initial start- up of Phase I for the 3-year plan was budgeted for in the Capital Project as part of the project plan . It has been shifted into the general fund . Supervisor Valentino — We originally planned to spend $ 125 , 000 . We decided that we would like to stage it. Staging it will allow, us to adjust to our needs . Councilman Klein — Does the purchase of SHERPA conform to our current policy? Mr. Carvill — SHERPA is a distributor of Compaq . Compaq is under State contract . We are compliant with State purchasing requirements . Agenda Item No. 7 — Possibility of Assignment of PILOT Agreement Related to Ellis Hollow Road Apartments. Attorney Barney — When the Ellis Hollow Apartment Complex was constructed , the then developer was required to request the Town for tax abatement for their project . The Town granted it . It was agreed that for so long it was operated under statutes that applied to low income housing for the elderly the Town would accept payment in lieu of taxes . It was calculated by reference to a fiat rate of $20, 000 or 10% of their rental revenue , whichever was greater. Over the years we accepted the $20 , 000 . The 10% revenue was higher. In recent years we have been receiving 10% of the revenue . They are in the process of selling to Home Properties . Home Properties would like to continue to operate as low- income housing . They request the Town 's consent for the assignment of the Payment in Lieu of Taxes Agreement , Councilman Lesser — Is this permissible ? Attorney Barney — It is permissible for the Town to reiterate that the agreement stays into effect . The IDA might not consent to it . TOWN BOARD PAGE 16 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Lesser — I think that this is important . We are fortunate to have nice low- incom housing . It says in their request for as long as the property is rented to lour income , moderate- income individuals . Is there a possibility that they could go with market rates in the future ? Attorney Barney — This was originally financed with the Division of Housing and Community Renewal . It was done under provisions, which was then known as the Mitchell Llama Laws . A special corporation would have to be set up in which the return was limited . The rates are regulated . In exchange, there were tax abatements and attractive loan rates . Once the mortgage is paid off , then they can change their arrangements . We had an amendment done in 1994 to clean up some ambiguities about it . Councilman Lesser — The forty years will be up soon . Attorney Barney — The original agreement was done in 1973 . Councilwoman Russell — Attorney Barney, are you satisfied that we have the authority to sign this agreement ? Attorney Barney — Yes . Resolution No. 77- RESOLUTION RELATING TO ASSIGNMENT OF PILOT AGREEMENT O ELLIS HOLLOW APARTMENTS. WHEREAS, Groff Associates, now known as Ellis Hollow Associates, entered into an Agreement dated November 30, 1973 with the Town pursuant to which Groff Associates agreed to make certain payments in lieu of taxes in conjunction with property described in said Agreement which has become known as the Ellis Hollow Apartments; and WHEREAS, Ellis Hollow Associates is contemplating the sale of the Ellis Hollow Apartments to Home Properties or an affiliate of Home Properties of Rochester, New York; and WHEREAS, Home Properties has assured the Town that it intends to continue to operate the facility as housing for the elderly of low income; and WHEREAS, the property is regulated by the New York State Division of Housing and Community Renewal with respect to the maximum rents that may be charged and is further subsidized through the Section 8 program; and WHEREAS, Ellis Hollow Associates, the Town, and the County of Tompkins on June 22, 1994, entered into an amendment to the original Agreement setting forth in greater detail the specific arrangements for calculating the payments to be made in lieu of taxes; and WHEREAS, assignment of the Agreement requires consent of,, among others. the Town Ithaca; TOWN BOARD PAGE 17 JUNE 122 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED NOW THEREFORE, be it RESOLVED, that the Town of Ithaca hereby consents to the assignment to Home Properties or an affiliate designated by Home Properties of the Payment in Lieu of Taxes Agreement between the Town of Ithaca and Groff Associates dated November 20, 1973 as amended by an Agreement dated June 22, 1994 between the Town of Ithaca, Ellis Hollow Associates and the County of Tompkins; and it is further RESOLVED, that the Town Supervisor be and she hereby is authorized to execute an assignment on behalf of the Town; and it is further RESOLVED, that authorization of said assignment is based upon the facts presented to the Town and the assurances of Home Properties that the facility will continue to be operated as housing for the elderly of low income. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilman Conley. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, abstain; Councilman Conley, aye, Councilman Lesser, . aye.. Councilman Niederkorn, aye. Motion carried. Agenda Item No. 11 -- Possibility of Local Law Reducing or Eliminating the Commercial Real Estate Tax Abatement Under Section 45B of the Real Property Tax Law If Appropriate Set Public Hearing . Attorney Barney — The real property tax law of the State of New York provides that in most commercial construction there is an automatic tax abatement for a period of 10 years that starts at 50% of the assessed value . It declines 5% per year over a 10-year period . Municipalities that take no action are subject to that abatement . A municipality does have the option of doing something different than the 50% down to zero . They have the option of reducing it . It cannot be increased . Supervisor Valentino and I were not aware that this was mandated . There is an exception to that for residential property. We are not clear that Altera is entitled to the tax abatement . The County Assessment Department does the interpretation of the law. They have determined that Altera qualifies for this exemption . It takes a Local Law to change this. It would impact the Town tax. The School District can adopt it , but has not chosen to do so . The fire would be reduced because it is based on assessment . Supervisor Valentino — We need to look at the law. It is 50% for the first year. Would the board like to look at this? Councilman Lesser — Yes . I would like to look at it . Supervisor Valentino — The County did not seem too happy that they had to allow it . TOWN BOARD PAGE 18 JUNE 14 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Klein — Does this impact the Longview property? Attorney Barney — Longview is an IDA project . It is a residential facility. Altera provides medical services . A motel or apartment house will not qualify. Councilwoman Russell — We would not be able to have a different strategy for different types of commercial development in the Town . Attorney Barney — State Law defines commercial development . I did not look at different strategies . Councilwoman Russell — There are some businesses that we might not want to encourage to come into the Town . Attorney Barney — I think that the law is that we use their definition . The only modification that we can make is to the sliding scale percentage . Supervisor Valentino — Longview is tax exempt . Attorney Barney — The IDA generally requires an in lieu of taxes . They might be exempt under something else . The board indicated that they would like more information for the next board meeting. Councilman Klein — Do we have any way of knowing the properties in the Town of Ithaca? Mrs . Noteboom — It is handled through the IDA. Supervisor Valentino — The County Assessment Department might have the information . Councilman Klein — The County needs to adjust the assessment 5% each year . They must have a list . Attorney Barney — They would not necessarily know that it is IDA. Many times development is done through the vehicle of the IDA so that they can avoid taxes . Councilman Lesser — Could we ask the Codes and Ordinances Committee if they have suggestions and how it would fit into the zoning? It might not make sense to offer it as an incentive and then zone in ways that discourage . Councilwoman Russell — It would be helpful if we could treat different types of properties differently. Councilman Niederkorn — This is a very effective incentive for development . If the Town decides th it does not want development , then do not offer incentives . TOWN BOARD PAGE 19 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10? 2000 - APPROVED - APPROVED - APPROVED Mr. Kanter - It can be addressed in the zoning as long as they are not State or Federal agencies . We are in the process of defining what types of commercial development we want to allow and where it should be located . Agenda Item No. 14 - Recommendation from the Planning Board Regarding Owner Occupancy Reauirements for Sapsucker Woods and Cayuga Vista Developments, Possibly Set Public Hearina Date to Consider Same. Mr. Frost - The Planning Board did have several people discussing this and providing their opinion . There was a general consensus of the desire to change the law. We have Town Laws that include property maintenance , occupancy and noise that would mitigate any concerns that people have . There were a few people that voiced concerns about general maintenance on properties . I went up the next day and did not find garbage out anywhere. There are a few properties with high grass . There are a few buildings that need painting . We do not regulate aesthetics . The original wisdom of the Town was to try to regulate student housing . I do not recall receiving complaints about overcrowding or too many students at a property. 1 have not had complaints about noise . I think that there was a consensus that noise was a problem . People have not called to voice complaints . Councilwoman Grigorov - Occupancy is very hard to regulate . Mr. Frost - We did ask for birth certificates to try to find some association of family members at a property. Councilwoman Grigorov - There are many places where it is obvious occupancy requirements are not followed . We cannot say that occupancy is sufficiently regulated by Town Law , Mr. Frost - We have had complaints . We do investigate occupancy complaints . They are difficult to regulate . The noise issue is more difficult to regulate . Mr. Kanter - It became clear that property maintenance needs to be controlled . Councilwoman Grigorov - Mr. Frost , do you feel the situation could change with the restriction removed ? Mr. Frost - I do not think it will . I receive more complaints about family residences . We have a property in one part of Town that has extraordinary amounts of garbage . This property was cited many months ago . We went through Town Court . Ultimately the owner received additional periods of two weeks to a month to clean up his property. He never did . He was fined $ 100 . 00 . He has not paid the fine . I now have to go through the process again . The next step is to go through Supreme Court . Cleaning up garbage also has limitations . TOWN BOARD PAGE 20 JUNE 14 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — We need to enforce it or change it . We have had difficulty being able to enforce the law effectively. Trying to make it comply is very hard to do . It is a law that is impossible to deal with . Mr. Frost — A gentleman present at the meeting owned a Sapsucker Woods Complex. He wrote letters to Shirley Raffensperger complaining that he was maintaining his property as an owner occupant and others were not . During the course of time he was divorced . He is now a non -owner occupant . In some ways people have legitimate needs . Attorney Barney — We would need to amend the Zoning Ordinance for Sapsucker Woods . It would be a Local Law amending the Zoning Ordinance related to Sapsucker Woods. We would need a resolution amending the requirement on Cayuga Vista . Councilman Lesser — What is done now for current requests? What do we do to avoid getting into another situation ? Councilwoman Grigorov — There have not been other situations . Mr. Frost — Owner occupancy requirements have not been handled by the Town . If there is , it is made clear that the Town is not obligated in any fashion to do any enforcement . Sapsucker Woo was being occupied when I first came to work for the Town . Attorney Barney — We are careful in all restrictive covenants not to put the Town in the position th they have to enforce something . The individual landowner may choose to enforce something . Cayuga Vista is a restrictive covenant that the Town demanded be imposed . Sapsucker Woods was offered to the Town . There was a lawsuit the Town lost with respect to some of the buildings . It was argued that seven unrelated people could not occupy them . The original Zoning Ordinance defined family as 7 unrelated people . The Town amended the Zoning Ordinance in the middle of construction . Councilman Niederkorn — Is Cayuga Vista a homeowner' s association ? Attorney Barney — Yes . Councilman Niederkorn — Do the covenants restrict to owner occupied ? Attorney Barney — Yes . The covenant cannot be changed or modified without the Town ' s approval . Councilman Lesser — I would like to avoid an indirect route to multiple residence . If we believe a location is appropriate for an apartment complex then we should zone and regulate it on that basis . I find it inappropriate when someone makes a deal when it is clear it is not going to be that . TOWN BOARD PAGE 21 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Attorney Barney - Sapsucker Woods was a unique set of circumstances . People had not thought through what seven unrelated people could do. They had not realized that a house could be built with seven bedrooms . The Town tried to make the best out of a bad situation . Supervisor Valentino - The public hearing is set for 6 : 30 p . m . on July 10 , 2000 . Attorney Barney will draft the law. Resolution No. 78 " Amendment to Local Law No. 411984 and Proposal Consent of Elimination of Owner Occupancy Requirements Cayuga Vista Development. BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on July 10, 2000, at 6:30 o 'clock p. m, in order that the Town Board may consider a proposed amendment to Town of Ithaca Local Law No. 4 for the year 1984 deleting the owner occupancy requirement set forth in said Local Law; and be it further RESOLVED, that the Town Clerk is further authorized and directed to advertise for a public hearing to be held at the same said meeting at 6:40 o 'clock p. m. in order that the Town Board may consider a proposal to consent to the elimination of the owner occupancy requirement contained in the Cayuga Vista restrictive convenants. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell, Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye, Councilman Klein, aye; Councilman Conley, aye, Councilman Lesser, aye.. Councilman Niederkom, aye. Carried unanimously. Agenda Item No. 15 - Purchase of Audio/Recording Equipment for the New Town Hall Supervisor Valentino - Do we have anything on the audio/recording equipment? Mr. Walker - No . Mr. Carvill is working on the budget . I have a preliminary cost estimate from one company for a dual system . It is at the $9 , 000 level . I think that we can get a better quote . The problem with an audio system is that they want to see the room before they recommend something . The room is very close to being ready. The floor has not been carpeted . Additional Agenda Item No. 1 - Budget Amendments Mr. Carvill - I have examined the Town Hall Capital Project budget . Resolutions establishing and authorizing this project were passed in 1997 and 1998, respectively. Expenditures for the Town Hall were not to exceed $2 million . That budget was for architect fees , renovation and construction of the physical aspects of the postal buildings . Additional commitments have arisen along the way ; i . el furniture , furnishings , and the network administration ) . Considering these additional and unforeseen costs and in keeping compliant to those Board Resolutions of '97 & '989 it became necessary to look at the specs and how the construction of Town Hall was to be fiscally orchestrated . They (the TOWN BOARD PAGE 22 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED additional costs} were not included as part of the project specs . It would be inappropriate to place financial pressure on the capital project for the acquisition of our furniture , & network administration when such costs were NOT within the scope of what is appropriated for a capital project of this type . The Town Hall budget is a zero budget . The contract will meet the required demand of the Town Board . The funds were set aside at $2 million to fully expense and meet the cost of the building . There is $203 , 000 of uncommitted cash . I examined each budget line and addressed every portion of the contract to make sure we were funding it correctly. I needed to make sure we had enough money on hand to meet the present change orders and enough funding to meet future change orders , There is a line of uncommitted monies . This is remaining money to be budgeted for. This figure is $203 , 170 . 64. It lets everyone know what is left on hand and remaining to cover any future needs that we may have . We did not get another $200, 000 . We needed to readdress the budget . The furniture and the network system were not part of that project . I had to re-examine the general fund . A cash reconciliation worksheet is attached highlighting the cash flow of the capital project . It identifies the available cash that we have on hand . Supervisor Valentino — Some of the money comes from good investment returns. Mr. Carvill spent lot of time making sure we account for everything that has been spent and needs to be spent . W still have some change orders coming. Mr. Walker assures us that they will be well below $203 , 00 The bottom line is that we are going to be able to come in under the $2 million that we had said . Councilman Klein — The architectural fees are significantly higher than the $54 , 000 . Mr. Carvill — They are higher because part of the cost was accounted for in 1998 . When books are closed year-end all money is returned to fund balance . The budget is re-established again at the unexpended dollars . Otherwise we would be spending more than anticipated . Part of the cost is reflected in the net fund balance . Supervisor Valentino — We need to make a motion for the budget amendments . Councilman Lesser — What is the ramification for the general budget for transferring the funds? Mr. Carvill — In an examination of the general Townwide fund the impact to that is $ 124 , 000 of fund balance . It is a large number. The degree of the impact of that number has to be examined as to r fund balance within the general fund in the ensuing 2001 budget . We what is the healthiness •f • u u � need to relate it towards is tax rate . The impact of that is zero . The general fund Townwide has maintained fund balance . They are healthy levels that we need as emergencies for this sort of situation . Next year there is going to be another $50 , 000 to $65 , 000 for the expansion of the network system . Our utility bills for the new facility are going to be higher. We have experienced health revenues . I also looked at our tax rate asking ; "Would the removal of $ 100 , 000 have an impact on u next year? The answer is NO . TOWN BOARD PAGE 23 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPRO tIED Supervisor Valentino — Our sales tax revenue and other investments have left us in good condition . Councilman Lesser - Is it appropriate at some point that we make another resolution about the total costs and what the source of funds will be for moving into the New Town Hall ? We are talking about construction funds . We have some unencumbered balances . We have some expected costs for next year. Could we have another budget projection and say that 2 years from now what do we expect the total expenditure to be and what fund sources are there to meet the anticipated expenses ? Mr. Carvill — I think that you will see part of that when we do the 2001 budget. At that time I will do an annual analysis of those cost for maintaining the facilities . The numbers will arise automatically. Resolution No. 79 - Budget 2000 Amendments Capital Project Fund and General Townwide Fund. WHEREAS, under Resolution No. 130 of August 11, 1997 the Town Board approved and authorized the Capital Project - Renovation and Construction of a New Town Hall Facility, the Town Board approved expenditures "In No Event to Exceed $2, 000, 000 `, and WHEREAS, under Resolution No. 99 of June 8, 1998 the Town Board officially established the designated Capital Project Fund with those resources to being meeting those costs incurred for renovation and construction of the New Town Hall Facility, and WHEREAS, to insure that project expenditures remain consistent with those as authorized by Resolution No. 130 of August 11, 1997, the Town Budget Officer and Town Supervisor have compared both actual and budgeted project costs, and WHEREAS, based upon this review the Town Budget Officer and Town, Supervisor recommend the following budgetary 2000 transfers and amendments to the Capital Project Fund and the General Townwide Fund; now therefore be it CAPITAL PROJECT FUND (Renovation and Construction of Town Hall Facility) BUDGET JOURNAL ENTRY NO. 1 DEBIT, H1 -510 Estimated Revenue $ 13, 587. 21 H1 -2401 Interest Earnings 12, 28721 Hl -2701 Refund of Prior Years 1 , 300. 00 CREDIT: H1 -599 Unappropriated Fund Balance $ 13, 58721 Amending construction budget to cost. ENTRY NO. 2 TOWN BOARD PAGE 24 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED DEBIT.' H1 =960 Appropriations $ 190, 963. 00 Hl - 1620. 231 Furniture & Furnishings 140, 000. 00 H 1 - 1620. 240 Network Administration 50.1963- 00 CREDIT H1 -599 Unappropriated Fund Balance $ 190, 963. 00 Amending construction budget to cost. GENERAL FUND - BUDGET JOURNAL ENTRY NO. 1 DEBIT.• A510 Estimated Revenue $ 37, 132. 69 A1120 Sales Tax $ 36, 082. 69 A2701 Refund of Prior Years 400. 00 A2770 Unclassified Revenue 300. 00 A3610 Justice Court Program 350. 00 A960 Appropriations $ 18, 065. 00 A 1110. 200 Justice Equipment $ 500. 00 A1316, 100 Accounting Salaries 10, 000. 00 A 1316. 102 Accounting Overtime 500. 00 A 1680. 200 Data Processing Hard 51065, 00 A 1680. 491 Data Processing Soft 21000, 00 A599 Unappropriated Fund Balance $ 164, 712. 31 CREDIT.' A960 Appropriations $219, 910. 00 A 1620. 241 Furniture & Furnishings $ 1407000, 00 A1620, 242 Twn Hall Bldg. Security System 2, 100. 00 A 1620. 243 Twn Hall Bldg. Audio System 91000. 00 A 1620. 246 Twn Hall Exterior Work 81000, 00 A1680,205 Network Administration 60, 810. 00 2000 Budget Amendment for construction of Town Hall. CAPITAL PROJECT FUND (Renovation & Construction of Town Nall Facility) BUDGET JOURNAL ENTRY NO. 1 DEBIT. H1 -599 Unappropriated Fund Balance $ 39, 576. 56 TOWN BOARD PAGE 25 JUNE 122 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED CREDIT H1 -960 Appropriations $ 391576. 56 H14620, 210 General Contract 34, 278. 00 H I - 1620. 222 HVAC Contract $ 2, 104. 69 H 1 - 1620. 223 Electrical Contract 31193. 87 Change orders of June 12, 2000. ENTRY NO. 2 DEBIT. H1 -599 Unappropriated Fund Balance $ 17, 466. 39 CREDIT. H1 -960 Appropriations $ 17Y486, 39 H 1 - 1620. 204 Architecture Fees 15, 045. 16 H1 - 1620. 205 Contract Administration 1 , 156. 81 H 1 - 1620. 221 Plumbing Contract 17264. 42 Budget amendment for overdrawn expenses. GENERAL FUND - BUDGET JOURNAL ENTRY NO. 1 DEBIT.O A510 Estimated Revenue $ 295. 98 A2401 Interest & Earnings 295. 98 CREDIT A599 Unappropriated Fund Balance $ 295. 98 Amend budget. CAPITAL PROJECT FUND (Renovation & Construction of Town Hall Facility) BUDGET JOURNAL ENTRY NO. 2 DEBIT: H1 -599 Unappropriated Fund Balance $203; 170. 64 CREDIT H1 -960 Appropriations $203, 170. 64 H 1 - 1620. 200 Unspent Funds 203, 170. 64 Budget for uncommitted funds. Town of Ithaca Expense Reimbursement & Reclass GENERAL FUND = CASH DISBURSEMENT ENTRY NO. 1 TOWN BOARD PAGE 26 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPRO 41ED DEBT T.O A522 Appropriations $7, 800, 00 A 1620. 241 Furniture and Furnishings 71800. 00 CREDIT., A202 Cash In Savings $70800. 00 PD Corning Interiors, 5122 VR# 1986, Ck#4701 . A/C# 12-201 -002604. CAPITAL PROJECT FUND (Renovation & Construction of Town Hall Facility) CA SH RECEIPT ENTRY NO. 1 Debit: H1 -202 Cash In Savings $ 70800, 00 CREDIT.' H1 -522 Appropriations $7, 800. 00 H146200231 Furniture & Furnishings 71800. 00 Expense reimbursement from General Fund, A/C# 14-201 -002604. RESOLVED, that this governing Town Board approves, authorizes and directs the Tow Supervisor and Budget Officer to record and transact these budget amendments and transfers a deemed necessary and appropriate to the Capital Project Fund - Town Hall Budget and the Gener Townwide Fund. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilman Conley. Supervisor Valentino. aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Lesser, aye; Councilman Niederkom, aye. Motion carried. Additional Agenda Item No. 2 — Security System for New Town Hall . Supervisor Valentino — Last month we discussed our new security system . Since that time , we have looked at Town Hall . We wanted to ask the Town Board to consider putting two more doors on the card system . One of them is by the Clerk' s Office and the other is the security door in the back . We save about $ 1 , 000 . 00 doing it at this time . It is two doors that are really important for our employees to have access and not have a separate key. It is to keep the general public secure . Mr. Walker — If an employee were to come in a 7 : 45 a . m . , they would need a key to get through the door to their workspace . The door would open at 8 : 00 a . m . and would be automatically locked at 4 : 00 p . m . Mrs . Noteboom — Is there a door on the stairway down to the cellar? Mr . Walker — Yes . it will be lacked . The elevator will also be locked . TOWN BOARD PAGE 27 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 101 2000 - APPROVED - APPROVED - APPROVED Councilwoman Russell - Could someone enter the lobby, into the Town Boardroom and then access the workroom space? Mr. Walker - The door will be locked from both sides with a key. It is not necessary as an emergency exit . It would be locked so that people would not be able to enter the workspace area from the boardroom . The door from the boardroom into the hallway will be locked from the boardroom side . Councilman Klein - Will it be the same for the second conference room ? Mr. Walker - The door will be locked from both sides . Councilman Klein - Is there any concern to have the Justice area more secure? Mr. Walker - We have an alarm buzzer in the Court Clerk's Office , Boardroom and Town Clerk's Office . Their work area is secure. There is a buzzer in the Town Clerk's Office to open the door to the workspace . Mrs . Noteboom - It is my understanding that we were going to try to keep the door unlocked when we first move in . The public would go directly back to the three secretaries . Mr. Walker - We can automatically lock the doors at 4 : 00 p . m . Supervisor Valentino - Each employee's BOB will be programmed for the doors that they are allowed to open after hours. Mr. Walker - We are using electric strips for the locks . We will have master keys . There will be a box with the master keys on the outside of the building for the Fire Department . Councilman Klein - Is there an emergency number to calf seven days a week in case we loose our key so that they can lock out that number? Supervisor Valentino - We would need to notify Mrs . Drake , Mrs . Drake - We will be taking care of that monitoring . We would have the option of having h p gte program on my computer at home if there is an emergency. Councilman Klein - The only identifying mark on the key will be a number . It will not have a Town of Ithaca logo. Resolution No. 80 = Approval to Purchase Further Access Control for New Town Hall WHEREAS, the Town Board at the May 8, 2000 meeting approved the purchase of an Access Control System and Security System for the new Town Hall: and TOWN BOARD PAGE 28 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the Town Supervisor, the Town Engineer, and Human Resources Specialist have determined the need for two (2) interior door systems as an addition to the two (2) exterior door systems already approved; and WHEREAS, the additional cost for the installation and purchase of these two extra card readers and necessary equipment will be $2, 100, now, therefore be it RESOLVED, the Town Board does hereby approve and authorize the purchase of the said system from Doyle Security for the two (2) interior doors at a cost not to exceed $2, 100, to be paid from the General Townwide Fund. A vote on the motion resulted as follows: MOVED Councilman Klein, SECONDED Councilwoman. Russell. Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. OTHER BUSINESS : Attorney Barney — We need to set two public hearings for the Sapsucker Woods and Cayuga Vista . There needs to be a public hearing on each one . The second public hearing can be at 6 : 45 p . m . W can amend the prior resolution with the board 's approval . The board directed the Attorney for the Town and the Town Clerk to amend the prior resolution t include a second public hearing on July 12, 2000 at 6:45 p. m. Agenda Item No 13 — Route 366 Bridge Renovation Project. Mr. Kanter — Mr. Walker and I attended the State Department of Transportation meeting a few weeks ago on the Route 366 Bridge project . This project is located between the intersections of Pine Tree Road and Judd Falls Road on Route 366 . It is a short stretch of bridge that crosses over Cascadilla Creek . The State' s main objection is to replace the bridge because of the deteriorated structure . The State has looked at a number of options for the bridge . The preferred concept design involves a four lane bridge . There would be two through lanes and two turning lanes . Each lane would be twelve feet wide . - The shoulders would be six feet wide . The project does not include sidewalks . The six foot wide shoulders would be able to accommodate bicycles . The alignment of the bridge would be shifted slightly to the north to straighten out the road . The Pine Tree Road intersection would need to be shifted slightly north . The Pine Tree Road intersection is opposite the Wilson Lab driveway. It makes it a non -typical intersection . It is a four- way intersection but the fourth leg is a private road . TOWN BOARD PAGE 29 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Part of the State's proposal is to realign Judd Falls Road further eastward up the hill . It would bring that leg closer to the crest of the hill . Councilman Conley — The realignment of Judd Falls Road will make it difficult for someone turning left onto the road . Mr. Kanter — The Public Works Committee found problems with each of those things . Shifting the Judd Falls Road leg further up the road could create sight distance problems . Cars coming down the hill are suppose to be going 30 mph , but they are not . Councilman Conley — Some cars coming down the hill do not have an idea of . the intersection . Mr . Kanter — A lot of issues regarding pedestrians and bicycles getting through the intersections were raised at the Public Works Committee Meeting and the Public Information Meeting . Councilman Conley — It is too bad that we could not use the private road . it would be a four-way intersection . Mr. Noteboom — They looked at that alternative , but it was too steep . Mr. Kanter — They also looked at the possibility of shifting Pine Tree Road to the east . This would align Pine Tree Road with the current Judd Falls Road . They said it might be possible . It would be very expensive . There would be costly structural improvements over the other portion of the creek. It was beyond the scope of their bridge replacement project. We have a four lane bridge proposal . It seems to be too wide for pedestrians to cross safely. It is also adding a lot to the expense of the bridge. We have a shift in Judd Fails Road . This is to increase the stacking capacity of the cars between two intersections for turning movements . We do not have any illustrated accommodations for pedestrians and bicycles at this point . The State has requested comments from interested parties . They would like comments by June 18 , 2000 . 1 have put together a summary memorandum , which has summarized what has happened up to this point . Mr. Walker, Mr. Noteboom and I put together a draft letter addressing our concerns to the State . They have been talking about closing the leg of Judd Falls Road between Route 366 and Campus Road . They have also been discussing a one-way configuration of Judd Falls Road . Any of those alternatives might help the situations at the Judd Falls Road and Pine Tree Road intersections . The closing of Judd Falls Road is something that many people have talked about over past years . There has been some reluctance in the past to pursue it because of unknowns of where traffic would go as a result . We now have a traffic model that has been put together by the MPO . I asked Fernando de Argon if he could do some test modeling . They have done the test modeling and gave me some of the preliminary results . The change would shift traffic to the Caldwell Road intersection . Most of the cars TOWN BOARD PAGE 30 JUNE 14 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED using the Judd Fails Road intersection are mainly heading for Campus Road . The model shows tha there would not be a great impact on Caldwell Road . The main impact would be on Campus Road and Tower Road . The Public Works Committee did not want to consider closing that leg of Judd Falls Road . It is a Town road . We would want accommodations from Cornell in terms of being able to connect up public roads to Tower Road . We did not want to dead end Judd Falls Road at Campus Road , Bill Wendt at Cornell is familiar with these discussions. He was at the Public Information meeting . I have not had follow up discussions with Mr. Wendt about whether Cornell might be interested in changing ownership of some of the roads . There was a few Forest Home residents at the meeting . I do not know if the Forest Home community has discussed it . Bruce Brittain , 135 Warren Road — We have discussed it in a small committee . Councilman Lesser — Has the State specified their particular concerns with the intersection ? What problems are they trying to overcome ? Mr. Kanter — Part of the objection is to increase the capacity and flow at the two intersections . Theidk wanted to increase the level of service during the p . m . peak hour. After looking at the configuratio further, they decided that they wanted to improve the capacity of the bridge . They should also b looking at safety. The Public Works Committee thought that they might be decreasing the safety the bridge. Councilman Lesser — Did they consider traffic lights? Would they consider a light on Campus Road ? It would give more opportunity for cars to come out . Mr. Kanter — There have been a lot of discussions on this . The Transportation Committee discussed this a lot . The State has said that they will not put a traffic light in on Pine Tree Road as long as Judd Falls Road is in its current alignment . They feel it would be less safe due to the configuration of the intersections . They have said that they might consider a traffic light at Tower Road if Tower Road becomes more heavily used . It implies that if we were to close Judd Falls Road , Tower Road will pick up a lot of the traffic movements . Some of the solutions seem to include Judd Falls Road itself . There are some things that we could do. I think that the Public Works Committee was willing to pursue if it looked like there was some realistic possibilities to work with Cornell University. Supervisor Valentino — Will Mr. de Argon give us more detail with traffic modeling ? Mr. Kanter — He has given us the preliminary figures. I will arrange a meeting with him to discuss it . thought that closing Judd Falls Road would have a significant impact of reducing traffic flow int dabb TOWN BOARD PAGE 31 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Forest Home . The model did not show that . It showed a lot of impacts on the surrounding intersections . Tower Road and Coy Road were impacted . Councilman Niederkorn — I do not understand the rational for moving Judd Falls Road up the hill . Is it to lengthen the stacking space ? Mr. Walker — Yes . Mr. Kanter — It will take some of Cornell 's land near the pasture . I do not think that Cornell University would want to see the meadow disturbed . The State has not talked with Cornell about it . Supervisor Valentino — It would be a more dangerous intersection . Councilman Niederkorn — Could the bridge be widened to four lanes within the current distance between Judd Falls Road and Pine Tree Road ? It does operate as four lanes now. There is stacking in both directions . It will be cleaned up . Mr. Kanter — A benefit of closing Judd Falls Road or the one-way configuration would be eliminating the need for four lanes. Councilman Niederkorn — If they are going to make Judd Falls Road one way, should not the same principle be applied in Forest Home? It should be looked at as a package . Mr. Kanter — The NESTS study did look at that scenario . Councilman Lesser — If there were a longer period of time , we could do substantial modeling. This needs to go in immediately. I am reluctant to sending a letter suggesting fundamental changes until we have a clear idea of what the impact would be . I do not want to send in a paragraph that even suggests it as a possibility. Mr. Kanter — We are in a bind . If we do not say something like that , more than likely we will have a four lane bridge . It did sound like they are ready to start the project . Mr. Walker — They only presented one option . They had looked at four options . Councilwoman Grigorov — Do you think that they knew about the line of sight? Mr. Walker — Yes . They felt that the horizontal line of sight is better . They did not say anything about the vertical line of sight . Councilwoman Russell — We need to propose the other possibilities to get them to study other options . TOWN BOARD PAGE 32 JUNE 12, 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Lesser — What will happen if we include these suggestions? What do they do with the information ? Mr. Kanter — I hope that it would start more dialog in trying to work on a solution . I hope that they do not come back with another bridge proposal . We have made comments before and indicated that they need to look at the entire area . In September, we indicated that we were interested in looking at different possibilities with Judd Falls Road and that we were interested in seeing the possible impacts on surrounding intersections . They did not respond to it . It might cause them to rethink the project . Mr. Noteboom — The people of Regional Safety encouraged the State to talk with the Town about the safety of the project . It appears that we are spending money just to rebuild the bridge . We need to encourage them to address the issues . Councilman Niederkorn — What if they abandon this project? What does it mean for the Town ? Mr. Noteboom — I do not know the condition of the bridge . They have said it is deteriorating . I do not have a reason to disbelieve them . Mr, Kanter — 1 do not think that they would abandon the project . I think that it is scheduled in the Transportation Improvement Program . There are many times that State projects are delayed . T could be delayed . Councilwoman Russell — The speed limit on Route 366 decreases from 45 mph to 30 mph . Ti width of the travel lane is the same . It does not encourage people to slow down . It is obvious to narrow the travel lane so it makes it more comfortable . Mr. Noteboom — The State has a standard 12 foot driving lane. Mr. Kanter — The Transportation Committee has requested the speed limit be reduced on Route 366 . Councilman Klein — Did the letter comment on changing the 12 foot driving lanes ? Mr . Noteboom — We think that there should be three lanes and not four lanes . We did not comment on the width of the lanes . Councilwoman Grigorov — Consultants have been able to convince the State to change the designs . Councilman Niederkorn — We objected to the realignment of Judd Falls Road . We could consider a one w Y a system or terminating Judd Falls Road at another time . If they move Judd Falls Road , they will never terminate it . Mr . Kanter — It does commit us to an investment . Councilwoman Grigorov — Safety is important . TOWN BOARD PAGE 33 JUNE 12, 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Klein — Would the State signal the Wilson Lab driveway and Pine Tree Road intersection ? There are many different turn configurations . Supervisor Valentino — The six lane configuration will make it more difficult at the four way stop . Mr. Walker — People are using the shoulder of the roads as extra lanes . Supervisor Valentino — It should be taken out . A curb needs to be installed . Mr. Brittain — I wanted to express caution to the board in regards to closing or making Judd Falls Road one way. We have discussed it in Forest Home . There is a concern about where the traffic would go . Judd Falls Road is heavily traveled . The reason we are thinking about closing it is because it is heavily traveled . It is not a minor problem . If it is through traffic I can understand why Cornell would want to close it. Cornell wants to eliminate traffic through Cornell . We would like to close it to eliminate traffic through Forest Home . I think that closing the portion of Judd Falls Road between Campus Road and Forest Home would work best. It would eliminate traffic through Cornell and Forest Home . There needs to be a good alternate route for the traffic. Traffic is going to divert to the upstream bridge. I am hesitant without good traffic models to guess where the traffic will go . I think that the traffic will divert to Caldwell Road . It is a major entrance to campus . If Cornell wants to eliminate it, they need to provide an alternate route . It would be a major upgrade of Tower Road . The lane width is there . It would be a minor operation to upgrade the intersection . Doug Brittain , 135 Warren Road — The problem has not been address . They have addressed the symptom . The reason they need more stacking space is because cars are arriving at the intersection more quickly than they can be processed by the intersection . They have added more stacking space to solve the problem . They need to move cars quicker through the intersection . If it is to remain a four way stop, they need to make the intersection as compact as possible . As soon as a car starts to move it is out of the intersection . Mr. Kanter — I will suggest in the letter that there be narrower driving lanes on the bridge . I will add language that the Town is not committing to any solution for Judd Falls Road , but we hope it will be an opportunity for further dialog . Councilwoman Russell — I would like the approaches to the bridge to be 10 feet as well . Agenda Item No. 16 — Approval of Proposal from a Moving Company for the Relocation of Furniture and Records to the New Town Hall , Mrs . Noteboom — We received two proposals . I spoke with four other moving companies . One company felt that the job was too large . Two companies already had jobs for that week. The last company never gave a response . I recommend that we accept the proposal from the Advanced Moving Company. They have given us the lowest bid . TOWN BOARD PAGE 34 JUNE 12 , 20000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED There is a correction to the bid . There is nothing in Judy Bernal' s home . Those items have been moved to Justice Larkin 's home . It does not change the charge . I would like the board to approve the resolution with a total cost not to exceed $7500 . Councilwoman Russell — I am confused about the cost . There is a total on the first page and a total on the second page . Mrs . Noteboom — The first page is the total cost for them to come in and their hours . The second total is for the boxes and packing . Resolution No 81 - Acceptance of Proposal and Estimate from Moving Company Relocation to New Town Hall. WHEREAS, the Town Clerk solicited proposals and cost estimates from three moving companies to pack and move furniture and records to the New Town Hall, and WHEREAS, two of the said moving companies submitted a proposal and cost estimate, the third company declined to submit a proposal as they did not have the time nor man power to conduct the move; and WHEREAS, the Town Supervisor and Town Clerk feel that the Advance Moving Co. , 47 Lower Creek Road, Ithaca, New York submitted the proposal and cost estimate that most closely fit the needs for the said packing and moving to the New Town Hall; now, therefore be it RESOLVED, the governing Town Board hereby accepts the proposal for packing furniture and records, and moving the said items to the New Town Hall from the Advance Moving Company, and be it further RESOLVED, the governing Town Board hereby approves payment of an amount not to exceed $7, 500. 00, to the said company to facilitate the said move; and be it further RESOLVED, said expenditure shall be debited from the General Townwide Fund, A1620, 400. A vote on the motion resulted as follows: MOVED Councilman Conley, SECONDED Councilman Niederkom. Supervisor Valentino, aye; Councilwoman Russell, aye: Councilwoman Grigorov, aye; Councilman Klein; aye; Councilman Conley, aye, Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda No 17 — Change Orders for Renovation of New Town Hall . Mr . Walker — We have had four change orders on the general contract . I am working on a summar to explain the change orders . Most orders dealt with unknown conditions that we found during th demolition process. There were also items that were not shown on the drawings . Contract chap TOWN BOARD PAGE 35 JUNE 1212000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED order number 5 is not complete . There are items that we are negotiating with the contractor. They have submitted their numbers. I have questions on some of the elements . There is some extra work that I received information on this afternoon . It is another $ 15 , 000 to $20 , 000 that we have to look at . Supervisor Valentino — Mr. Walker and I will be meeting with the contractor tomorrow, June 13 , 2000 , Mr. Walker — The contractor is discussing a claim about contract time . We are nine weeks behind schedule at no cause to them . The elevator is not in the building . We do not know when the doors and windows are going to be delivered . Those are two elements that the contractor does control and they have not completed it . There were some delays initially. We did have a delay on the design for the rooftop unit . Everyone had some responsibility. The contractors were passing the ball back and forth . He is saying that the roof was held up because of that problem . As soon as the roof was opened it rained for two weeks . We have a lot of issues to resolve . I am comfortable that we will stay within the budget that Mr. Carvill has spent a lot of time working on . I appreciate his hard work and effort. I did not have the numbers I needed to come before the board with a change order recommendation . Supervisor Valentino — Change order numbers 1 , 21 3 and 4 have been approved . We need to negotiate for change order number 51 Councilwoman Russell — Change order number 3 was for the arched window over the Clerk's office . We thought it was included in the plans . They had disputed it being included . Mr. Walker — The contractor said it was not shown on the drawings . The architect agreed it was not shown on the drawings . It was not in enough detail . Supervisor Valentino - The architects would not accept any responsibility for the mistake that they made . Mr. Walker — The original cast for that was $8 , 000 . Supervisor Valentino — Our general contractor is very accommodating . Our architects were not very accommodating . Mr . Walker — We are having a dispute with the Post Office and their architects over the Post Office ramp . We wanted to make the outside of the building uniform . We agreed that the Town would put the face brick on the back of the building up to the corner of their rear emergency exit ramp . It is parallel to the parking garage . It is not visible from the street . We were going to put the face brick up to the corner, turn it around the corner and stop . The Post Office said that they would finish the wall . We feel that they should be responsible for it . Our contractor has given us a proposal for about TOWN BOARD PAGE 36 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED $5 , 000 to supply the brick and put it up . It was decided that the Post Office needs to finish it. They might not get a Certificate of Occupancy because their insulation is not covered . Attorney Barney = I am not sure what our responsibilities are under the lease . Ivlr. Walker — The Post Office is to provide their own improvements . Originally the Post Office was to build the exterior wall in total . We decided that it would be better to have a uniform surface that was not broken up . That is the reason we agreed to put the face brick up . Councilwoman Russell — We thought that the wall was not going to have a finish on it . Mr. Walker — The Post Office said they were responsible for finishing it . Our drawings showed that they were going to finish it . When we had the design meeting , they had discussed a painted block wall . We are not including the $6 , 000 . Councilwoman Grigorov — It could have been done for a lot less than $6 , 000 . Mrs . Noteboom — What is accessing ladder to mezzanine? Mr. Walker — It is the access to the mechanical mezzanine where we have the controls . There wa no ladder shown in the drawings . The architect left it off. There is a hatch in the ceiling , but ther was no ladder on the hatch . We are going to be mounting a ladder with a door that will be locked . . Agenda Item No 118 _ — Appointment to NEST Client Committee. Supervisor Valentino — This is the next Client Committee that is being put together as a follow up on the NESTS study. The committee will work on transit issues . There are nine entities that have expressed interest in being part of the Client Committee . I talked with Fernando de Argon . He said that the TIP money is about $200, 000. The nine entities would have to share their percentage . Our local share would be between $3 , 000 and $5 , 000 . If all nine entities come into this , each share would be $2 , 000 . 1 need a volunteer for the Client Committee to represent the Town of Ithaca . Councilman Lesser — I will be willing to serve on the committee . Resolution No. 82 - APPOINTMENT TO CLIENT COMMITTEE FOR NORTHEAST SUBAREA STUDY TRANSIT PLANNING PROJECT. WHEREAS, the Northeast Subarea Transportation Study (NESTS) included recommendations regarding enhanced transit in the Northeast area of Tompkins County; and WHEREAS, the Ithaca - Tompkins County Transportation Council (ITCTC) has set up subcommittee, which has provided additional recommendations regarding enhanced transit cpticn TOWN BOARD PAGE 37 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED and said subcommittee and the ITCTC Planning Committee have recommended the establishment of a Client Committee to oversee the NESTS Transit Planning Project, and WHEREAS, the ITCTC Policy Committee has asked the affected municipalities and entities to serve on such a Client Committee; and WHEREAS, Tompkins County would serve as the official sponsor of the Transit Planning Project for purposes of the TIP (Transportation Improvement Program) process, and participating municipalities and entities would include the Village of Lansing, Village of Cayuga Heights, Town of Dryden, Town of Lansing, Town of Ithaca, City of Ithaca, Tompkins County, TCAT, and Cornell University., and WHEREAS, the Project scope is expected to include the following components: * Market research and demand analysis, Development of enhanced transit implementation strategies, * Opportunity for public review and comment, * Identification of a preferred strategy and cost analysis, environmental impact assessment, and operating and implementation schedule, Identification of financing strategies, and * Preparation of a service implementation plan. NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Councilman William Lesser to serve on the NESTS Transit Planning Project Client Committee. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Grigorov. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkom, aye. Carried unanimously. Agenda Item No. 19 - Expenditure for the NEST Study on Enhanced Transit. Supervisor Valentino - This will be for the 2001 budget . Mr. Kanter - It depends on how quickly they get the committee set up . It could be out of this year' s or next year' s budget. Supervisor Valentino - I believe the amount we will spend a little over $2 , 000 . 1 would like the resolution to state not to exceed $5 , 000 . There might be an entity that decides not to join . Mr . Carvill - Will this come from the Planning Study budget line ? I do not know where in the genera ! fund we would get $5 , 000 unless it is provided from someplace within the department . v TOWN BOARD PAGE 38 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Mr. Noteboom — I think that the actual payment will be 2001 . Supervisor Valentino — We need to make a commitment to them . Mr. Carvill — Could we include in the resolution that the Town will make the commitment in the year 2001 ? Supervisor Valentino — We can include it in the resolution . Resolution No. 83 - APPROVAL OF EXPENDITURE FOR NORTHEAST SUBAREA STUDY TRANSIT PLANNING PROJECT. WHEREAS, the Northeast Subarea Transportation Study (NESTS) included recommendations regarding enhanced transit in the Northeast area of Tompkins County; and WHEREAS, the Ithaca - Tompkins County Transportation Council (ITCTC) has set up a subcommittee, which has provided additional recommendations regarding enhanced transit options, and said subcommittee and the ITCTC Planning Committee have recommended the establishment of a Client Committee to oversee the NESTS Transit Planning Project; and WHEREAS, the ITCTC Policy Committee has asked the affected municipalities and entities report on their intent to participate in this NESTS Transit Planning Project, and to contribute to th local share of the Project, and WHEREAS, Tompkins County would serve as the official sponsor of the Transit Planning Project for purposes of the TIP (Transportation Improvement Program) process, and participating municipalities and entities would include the Village of Lansing, Village of Cayuga Heights. Town of Dryden, Town of Lansing, Town of Ithaca, City of Ithaca, Tompkins County, TCAT, and Cornell University; and WHEREAS, the Project scope is expected to include the following components: * Market research and demand analysis. * Development of enhanced transit implementation strategies; * Opportunity for public review and comment, identification of a preferred strategy and cost analysis, environmental impact assessment, and operating and implementation schedule, Identification of financing strategies; and * Preparation of a service implementation plan, and WHEREAS, the ITCTC has indicated that the majority of funds for this Transit Planning Project will be provided by the State of New York from unexpended TIP funds, and that the local share f each participating municipality and entity will be an amount not exceeding $5, 000. 00; TOWN BOARD PAGE 39 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JUL Y 10, 2000 - APPROVED - APPROVED - APPROVED NOW THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $5, 000. 00 to be appropriated from the year 2001 General Part Town Budget to be used for the Town of Ithaca 's share to be paid toward the NESTS Transit Planning Project. A vote on the motion resulted as follows: MOVED Councilwoman Russell, SECONDED Councilman Klein. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 20 - Hiring Consultant to Monitor Cornell University Lake Source Cooling Project. . Mr. Kanter - We have received interest and Statement of Qualification from two perspective consultants . One consultant is from Spencer, New York. The other consultant is from Buffalo , New York . I asked Councilwoman Russell to look over the materials that we received . After we both looked at them , it was clear that we would like to get additional information from the two consultants . The Buffalo consultant had general and vague information . I requested additional information regarding more specific experience , references and samples of projects . I wanted more information on the size of their firm and who would be working on the project . I was able to contact the Buffalo firm . They will be sending us the additional information . l have called the organization from Spencer, but have not been able to contact them . Councilwoman Russell and I thought it might be appropriate to call other consultant firms that we did not hear from . The two firms that I was interested in were more local . The one had a direct conflict of interest on the Cornell project. The one person who could work on it was the water quality consultant for Cornell . Ichthyological Associates indicated that their chief person had a conflict of interest . It was a case with a number of the consultant firms . The firm in Phoenix, New York did not have the expertise on their staff . I appreciate their honesty. Some consultant firms would have submitted their information anyway . We might want to bring both consultants in for interviews after we receive their additional information . Hopefully we will be able to have a recommendation in July. Councilwoman Russell - Have you heard from everybody that was sent a request ? Mr. Kanter - There are a few that I did not call back. l can follow up on them as well . Many times when firms do not reply it is either too small of a project or conflicts of interest . Usually if the firm is interested in the project they respond to the request . Councilwoman Russell - Did you hear from Jose Lozano? Mr . Kanter - I did not hear from him . TOWN BOARD PAGE 40 JUNE 125 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — I thought that it might be a problem because of the City' s connection with ;Lake Source Cooling . Mr. Kanter — We need to see if he would be interested in it . Supervisor Valentino - I thought that we might be under a lot of criticism if we hired someone that is on City staff . Mr. Walker — We pay part of his salary already. He is on the SJS payroll . The City is using him for environmental review on water shed work. Mr. Kanter — If he were going to be asked to do it , it would be as an individual . It could have an appearance of being a conflict . Councilman Klein — Every consultant listed is from New York. Is there a reason why we did not consider out of state firms? Mr. Kanter — The main concern was cost . We will have a limited budget . Many of the names that I received were from local sources . Councilman Klein — How much travel is necessary? Mr. Kanter — I think that the data will be provided by Cornell . There will be a lot of direct contact wit Cornell . We need to interview the two interested firms . We need to see if we like either one of them . If we do not , then we will need to do something else . Councilman Niederkorn — I would like Cornell to give us some background information . I would not like to talk with someone as a potential consultant if I do not know what I am talking about . Cornell would be willing to meet with our consult to give them the basics of our study. I would like to do so before we talk with the consultant . Mr. Kanter — Cornell indicated the right to reserve the possibility of being involved in the discussions with the consultants . Councilwoman Russell — There were summaries put together as a result of questions that were asked . Councilman Niederkorn — I want to know what they are going to be looking for in the future . i want to know what is going to be toxic , dangerous and what is not . Agenda Item No. 21 — Consent Items . Resolution No 's: 84(a) - 84(f) - CONSENT AGENDA ITEMS 21 (a )-21 (q). i TOWN BOARD PAGE 41 JUE APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROV ED 2 2000 BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No. 21 (b)-21 (g) as presented, Agenda Item No. 21 (a) shall be considered separately. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell, Supervisor Valentino, aye; Councilwoman Russell, ayelp Councilwoman rf NCouncilman Klein, aye; Councilman Conle y' aye; Councilman Lesser, y e; Councilman ieder om aye. Carried unanimously. a . Town Board Minutes — 5/8/00 and 5/10/000 Councilwoman Grigorov — I would like to discuss the minutes. I would like to see more discussion about the Coddington Road project. Mrs . Noteboom It will not be possible . I accidentally taped over that side of the tape . Supervisor Valentino — There was a lot of discussion about the width of the lanes . Councilwoman Grigorov - We discussed positive and negative impacts about the project . I think that should be in the record. I t . rs . Noteboom — I do not have that portion of the tape . Councilwoman Grigorov — People have minutes and there is no tape . They are able to correct the minutes. I would like an addition to the minutes . Mrs. Noteboom — I tried to be as generic as possible . Councilwoman Grigorov — I would like to add the following paragraphs: "The road does need work, and good pedestrian and bicycle shoulders are needed , especially north of the Ithaca College exit . Widening the driving lanes is unnecessary and undesirable, and there is no need for an alters route for 96B traffic . There was concern about including these items in the grant application . ate Valentino , Grigorov, Lesser and Russell (others ? ) commented , and there was general agreement. " Mrs. Noteboom — Would it be appropriate to add , "After a brief discussion , the board cme to these se Supervisor Valentino — It should read , "After a brief discussion , the board expressed these conce " rr. s . III TOWN BOARD PAGE 42 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilwoman Russell — I have a correction on the May 10, 2000 minutes . On Page 3 , my secon comment on the page was , "There is no urgency from the New York State grant . " It was meant to be a question . Resolution No. 85 - TOWN BOARD MINUTES. WHEREAS, the Town Clerk has presented the minutes for the meeting held on May 8, 2000, and for the special meeting held on May 10, 2000, to the governing Town Board for their review and .approval of filing; now, therefore, be it RESOLVED, the governing Town Board does hereby approve for filing the minutes for the regular meeting held on May 8, 2000 with the additions and corrections presented at the June 12, 2000 meeting, and be it further RESOLVED, the governing Town Board does hereby approve for filing the minutes for the special meeting held on May 10, 2000 as presented. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell, Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, ay Councilman Niederkorn, aye. Carried unanimously. b. TOWN OF ITHACA WARRANTS. Resolution No 84(a) - TOWN OF ITHACA WARRANTS. WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment: and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NO. 1972-2092 General Fund $ 38, 752. 02 Part- Town Fund $ 11052. 21 Highway Fund $ 54, 374. 96 Water Fund $287y368, 26 Sewer Fund $ 5, 444. 60 Ithaca Town Hall Capital Project $348, 236. 12 TOWN BOARD PAGE 43 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Lighting District Funds $ 1 , 227. 12 Trust and Agency Fund $ 250. 00 Debt Service Fund $ 747. 67 TOTAL ABSTRACT: $737,, 602.46 A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell. Supervisor Valentino., aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. Co BOLTON POINT WARRANTS. Resolution No. 84(b) or BOLTON POINT WARRANTS. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. VOUCHERS NO. 269-337 Operating Fund $ 106, 621 . 38 292, 294 Chemical Bulk Storage Project $ 185. 42 A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. d. Records Management Disposition Listing — See Attachment # 1 . Mrs . Noteboom — We need to add copies of deeds and easements to the records disposition list . It is box 5 , Engineering Department . Resolution No. 84162 no Records Management Disposition Listing WHEREAS, the Records Management Officer has determined that the attached listing of outdated and/or duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA), Records Retention and Disposition Schedule MU- 1 ; and TOWN BOARD PAGE 44 JUNE 12 , 20 ' APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk), an Department Heads have reviewed and approved the disposition of the said records; now, therefore, be it RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell, Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. e. Approval Work Study Program — Cornell University. Resolution Nom 84(d) Approval of Cornell University Federal Work Study Agreement. WHEREAS, the Engineering and Planning Departments have budgeted the necessary funds to cover the cost of participating in the Cornell University Federal Work Study Program to provide student interns with a valuable work experience while providing the Town of Ithaca with valuabl technical support; and WHEREAS, Cornell University covers 75 % of the hourly wages and 100 % of the employme expenses of this program and the Town would be responsible for the other 25 % of the hourly wages., plus 10. 25 % for non-registered students employed for the summer, and WHEREAS, the Town Board has reviewed and discussed the proposed Cornell University Federal Work Study Agreement, now, therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve participation in the Cornell University Federal Work Study Program for the school year of July 1 , 2000 through June 30, 2001 ; and, be it further RESOLVED, the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to sign the Cornell University Federal Work Study Agreement; and, be it further RESOLVED, the cost of participating in the said program for the year 2001 shall be reviewed and approved during the year 2001 budget process. A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye, Councilman Lesser, aye; Councilman Niederkor , aye. Carried unanimously. TOWN BOARD PAGE 45 JUNE 14 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED e. Provisional Appointment Technical Services Assistant — SCLIWC . Resolution No 84(e) - Provisional Appointment Technical Services Assistant — SCLIWC. WHEREAS, there has been a vacancy in the Technical Services Assistant position at the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) since March 31 , 2000; and WHEREAS, there was not a civil service eligible listing for the said title available, so an open recruitment was initiated with interviews being held; and WHEREAS, Dale C. Barrows was the top candidate of those interviewed and was appointed by SCLIWC at the June 8, 2000 commission meeting; now, therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the SCLIWC provisional appointment of Dale C. Barrows, as a Technical Services Assistant, retroactive to May 17, 2000; and, be it further RESOLVED, the wage for the said position shall be $ 13. 50 per hour to be paid from Account SW8340. 101, full time benefits apply. AM I A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman Russell. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. f. Ratification of Hiring of Temporary Summer Employees, SCLIWC . Resolution No. 84[f) - Approval of Hiring Temporary Summer Employees — SCLIWC. WHEREAS, at the June 8, 2000 meeting of the Southern Cayuga Lake Intermunicipal Water Commission Approved the hiring of two (2) temporary summer employees, ( 1) one as a Typist, and ( 1) as a Laborer; and WHEREAS, the said employees would be appointed for up to 90 days; and WHEREAS, the Typist position wages would be paid from account SW8310. 101 , and the Laborer position wages would be paid from SW8330. 101 ; now, therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the SCLIVVC 's approval to hire two (2) 90 day temporary summer employees. Adak A vote on the motion resulted as follows: MOVED Supervisor Valentino, SECONDED Councilwoman. Russell. Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; TOWN BOARD PAGE 46 JUNE 121 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Klein. aye, Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 22 - Report of Town Officials. a. Town Clerk/Receiver of Taxes — See Attachment #2. Councilman Lesser — Mrs . Noteboom offered to explain the responsibilities of her office . I appreciate the offer. I wondered if other board members were interested? Councilman Niederkorn — I would be interested . Mrs . Noteboom — 1 was not able to prepare the final report for the Receiver of Taxes . I did put in the settlement with Tompkins County. I thought it was interesting that my office collected 97% of the bills that were sent out this year . This is the highest amount that we have ever processed from January 1St to May 31st. I would like to think it has a lot to do with how we changed things and streamlined it . Our constituents like to come in and see us because of our customer service . Supervisor Valentino — The County is always talking about taking over the entire collection . I do not think that they could collect as much or do it as efficiently as our Town Clerk' s office does . b. Highway Superintendent = See Attachment #3. Supervisor Valentino — Mr . Noteboom and l have planned to look at some roads where there have been problems on June 14th . Mr. Noteboom has a conflict that day. Are other Town Board members interested in going? The board indicated that they would be interested. After a brief discussion, the board set up the field trip for Tuesday, June 21h at 2:30 p. m. Mr. Noteboom — If board members have something in particular that they would like to see , please notify me ahead of time . Supervisor Valentino — I would like to go to West King Road , Sandbank Road and Stone Quarry Road . Councilman Lesser — Mr. Noteboom , did you have a chance to check on what traffic surreys that have been done by the County? Mr. Noteboom — I spoke with Jerry Stern . He faxed me some information . Councilman Lesser — Fernando de Argon gave me a manual regarding how the surveys are done . will provide the information to the board at the next meeting . TOWN BOARD PAGE 47 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED +c . Director of Engineering — See Attachment #4. IMr. Walker — Town Hall is coming together . The carpet will be installed within the next three weeks . Supervisor Valentino — Paul Tunison from Bolton Point and I had a meeting with Cornell regarding the Integrated Water System , Henry Downey and Shirley Egan were present . We felt that we are making progress . We are going to meet again in three weeks . They have three major concerns . Mr. Tunison and I are working with them to address their concerns . Mr. Walker and I had a meeting with the City of Ithaca to go over some of the outstanding issues of payments with regard to the sewer project . We did receive some detailed information on some of the costs . The SJS partners are close to an agreement . The City has $3 million worth of projects . They want us to pay a share of the projects . It is already bonded for $ 1 . 5 million of this . I asked Mr. Fabbroni who authorized him to spend those amounts on our behalf. The answer was no one . The Engineering Department of the City of Ithaca decided it was in our best interest to do these projects . They did not seem to get authorization from the City or Dryden . We did not give them authorization . Mr. Walker — The City took the risk of spending those funds to get the work done . If we wish to contribute , we will have to evaluate it . It is up to the Town Board to decide . Councilwoman Russell — Is it clear that it is a joint project and if it is a joint benefit? Mr. Walker — There is no question that we use the sewers that they upgraded . It is a benefit to us . They were being overloaded . This is a definite improvement. There is probably a portion that the Town should contribute . I am not going to recommend spending money on the project until we have details on the cost. Supervisor Valentino — They have not told us our portion . They are asking us what part we feel we should pay. Mr. Walker — The Superintendent of Public Works has authority to expend funds for Public Works without having to go to Common Council , Mr. Carvill — Does SJS have its own board ? Supervisor Valentino — Yes . I am the chair . SJS does not have the authority to authorize any spending. Mr. Fabbroni said that we could look it up in the SJS minutes . I could not find a resolution asking our municipalities to fund it . Mr. Walker — The minutes indicated that we discussed it . There were also indications that the towns asked for details of what was being spent . Supervisor Valentino — We were not sure what the project was . TOWN BOARD PAGE 48 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED d. Director of Planning — See Attachment #5. hllr. Kanter — The City issued their final Environmental Impact Statement on the Southwest Area plans . They have asked for comments . The comments are due June 15th . Ms . Ritter and I looked at the sections that we had already commented on in the draft Environmental Impact Statement . We tried to figure out if those comments had been adequately responded to . In doing so there were certain sections that were not addressed or were not adequately addressed . The City has accepted the final Environmental Impact Statement as adequate . Their next step is to S ssue their findings statement on their Environmental Impact Statement . We think it might be helpful to provide follow up comments to make sure they are on the record . The City is going to do site specific evaluation . If the Wide Water project becomes an actual project , then it would have to go through site plan approval . Each different segment would have to come in for site plan approval . The City has left a lot of our comments as follow ups during site specific evaluations . They did add some analysis of the Stone Quarry Road area that we thought was important to look at . They did not further evaluate Seven Mile Drive or Sandbank Road intersections on Route 13 . We are concerned about traffic calming . Traffic calming is an impact on surrounding neighborhoods . We wanted to remind the City that we would like to see additional information on their overall traffic calming plans . We would like to give them more input . We asked the City to do more comprehensive analysis of storm water management and water quali aspects . They did not do additional studies in the final Environmental Impact Statement . We a recommending that a more comprehensive approach be done . If it is done by site specific evaluation , we might miss a larger opportunity for a coordinated storm water management approach . It is not something that we are going to get an additional response to , but it will be in the record . They did do further investigation of the visual impacts on the Buttermilk Falls State Park area . They confirmed what they had indicated in the draft Environmental Impact Statement . The Southwest area is minimally visible from the State Park. We also asked them to look at possible viewing points from surrounding areas the Town . We asked them to investigate Coy Glen and other areas on West Hill . They did not do so . We feel it should be a follow up during site-specific review. We would like to further endorse the design guidelines that the City seems to be relying on heavily. We hope that they vigorously pursue the guidelines . We are going to send a letter with our comments to the City. Supervisor Valentino — Susan Blumenthal was the chair of the Planning Committee . She asked that we give her a copy of our comments . I think that they will take them into consideration . Councilman Niederkorn — Has the letter been set? Supervisor Valentino — No . This is a memorandum that Mr . Kanter prepared for the board meetin It will be put into letterform . TOWN BOARD PAGE 49 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Niederkorn — I have some concerns . I think that there are legitimate concerns regarding Stone Quarry Road and Sandbank Road . They need additional information . I am also concerned about potential pollution in the inlet . I am less concerned about traffic calming . I think that traffic calming is a City problem . They have been successful with the attempts that they have made at traffic calming . Traffic calming is trying to determine how you are going to keep an increasing number of cars from doing an increasing amount of damage . If anything is built , it will have a visual impact on somebody. Trying to identify the visual impact and being critical of it not being "Southwest Yes" , it is "Southwest No". I would like to limit our response. Supervisor Valentino — There are building designs and the way that buildings are sited that can help the visual impact . I could emphasize that aspect and the design guidelines . Councilman Niederkorn — There cannot be much buffering from West Hill . We would need to plant trees on the roof. Mr. Kanter — The City does not know where the buildings are going to be located or what they will look like . The City is going to look at site-specific development . I tried to show our comments on the draft Environmental Impact Statement and then comment on the suggested , recommended approach . Councilwoman Russell — Councilman Niederkorn , what is your concern with traffic calming? Councilman Niederkorn — The traffic that is going to be impacted by the Southwest development are going to be a few roads leading to the Town of Ithaca and City streets. I think that the idea of traffic calming is a myth . We should not be overly concerned about it . We are only impacted on a few roads . Councilwoman Russell — It can have an impact on the amount of traffic that is being carried onto certain roads , Stone Quarry for example . Councilman Niederkorn — Stone Quarry Road is a traffic calming technique . Forest Home is a traffic calming technique . Mrs . Noteboom — It is difficult to turn left onto Route 13 from Seven Mile Drive . Cars wait ten or fifteen minutes to turn left . There are a lot of Town residents that live within the mobile home park that are elderly people . It would be appropriate to install a traffic signal W that intersection . Comments could be made that every quarter mile traffic signals should be installed until a certain point outside the Town of Ithaca . It would allow the off streets to merge onto Route 13 , Supervisor Valentino — We are saying that we look forward to their traffic calming analysis . We are asking that the Town have an opportunity to give feedback . TOWN BOARD PAGE 50 JUNE 12 , 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Councilman Niederkorn — We are responding to their response of our original comments. e. Director of Building/Zoning — See Attachment #6. Itllr. Frost — There is an increase in building permits and the value of construction over the first five months of the year. There are more single family homes this year. We have four multiple residences under construction . The construction has increased over past years . The second page lists complaints . The Calkins Road address has had garbage complaints since April of 1999 . This property has serious property maintenance problems . The owner was issued a $ 100 . 00 fine . I need to start the process over. I need to cite him again . Unfortunately, my office can only go to a certain point and then we need to turn it over to the court . Attorney Barney — When was the first complaint? Mr. Frost — The first complaint was April of 1999 . 1 have been dealing with him off and on for years . Attorney Barney — We need to take further action . Councilman Klein — Is it trash as opposed to garbage ? Mr. Frost — It is old bicycles , pieces of wood , to jars filled with water. Councilman Klein — There was a house on Trumansburg Road where the person collected garbage . Mr. Frost -- There is a difference . Some of the items are useable . He fixes them up . We had a fire in the Maple Hill Apartments in early May. Many people do not understand that when there is a fire in the Town I will get called . When we go out we determine whether occupancy is feasible . Tenants and adjoining apartments suffered water damage . We had to make sure the building was safe and secure . We do have over a dozen fires per year. Supervisor Valentino — Our assessment roll that we have received shows that we have increased our assessed value by $20 , 500 , 000 over last year. It is good news . I thought that our assessment would have decreased . Mr. Frost — We have had a lot of new construction . f. Budget Officer — See Attachment #7 . Mr. Carvill — New construction has benefitted the Town . It has also driven the interest rates up . The Highway Reserve capital project fund is nearly depleted . The old system that the Town ha used to replenish that is not effective . Any funds that were not expended in the prior year wou TOWN BOARD PAGE 51 JUNE 12 , 2000 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED become a reserve . It is not a healthy funding technique . We want the reserve to continue to be able to afford to buy equipment . We need to come up with a new idea by how we can fund our equipment reserve . Supervisor Valentino - What other way would we have? Mr. Carvill - The board could appropriate money every year. We budget money every year to buy new equipment . We do not budget to reserve monies to buy future equipment . Supervisor Valentino - Will it be taken care of in our Five Year Capital Projects Plan that we are working on ? Mr. Carvill - Part of the capital planning process would be to establish operating reserves . g. Human Resources Specialist - See Attachment #8. Mrs . Drake - We had a long Workman ' s Comp case with a previous employee . The claim resulted from his slipping and fall and hurting his back . We have some back injuries that could cost a lot of money. We have one employee out with a back injury. We asked for a function capability exam . The employee canceled the exam . I am in contact with our Workman 's Comp carrier to see what our 1next step is . 1he Attorney for the Town . No Report. Agenda Item No. 23 - Report of Town Committees . There were no reports on Town Committees. Agenda Item No. 24 - Review of Correspondence : a . Creative Catering - Liquor License . Mrs . Noteboom - State Statute requires that the Town Board be notified of anyone trying to renew their liquor license . Agenda Item No. 25 - EXECUTIVE SESSION . Motion made by Councilwoman Russell , seconded Councilwoman Grigorov by to enter into an Executive Session to discuss personnel issues . Carried unanimously . The Board entered Executive Session at 9 : 45 p . m . TOWN BOARD PAGE 52 JUNE 12, 200 APPROVED - APPROVED - APPROVED - JULY 10, 2000 - APPROVED - APPROVED - APPROVED Motion made by Councilman Klein , seconded by Councilman Lesser to resume regular session . Carried unanimously. The Board resumed regular session at 11 : 20 p . m . Agenda Item No. 26 — ADJOURNMENT. As there was no further business to come before the Town Board , a motion was made by Councilwoman Russell , seconded by Councilman Niederkorn to adjourn . Carried unanimously. Supervisor Valentino adjourned the meeting at 11 : 21 p . m . Respectfully submitted , Joan Lent Noteboom , Town Clerk * NEXT REGULAR MEETING — July 10 , 2000 at 5 : 30 p . m . " Minutes Transcribed by Carrie L. Whitmore . a°Q O O < ° k Z � O CD O ,m3 v Co c o a ° o o " o o � o °o o F' w i < a CD con loT � o`c d. o w 0 is o w D cn � ° n y C M p ° Yn p O m o 5 On (�1 < 7• o O 'o CD o w' `� �• w o w O ° c`D O 'y C o M w 0 p°, 'v 0. r y °' y d o y ^c7 ^' °, c Io b _ ° C. o -, n c�D Y ° o°a b O co y O m O 0. N O O w C y d °. Ln R. 5 cD o OQ C Q7 C7 C3 cD ^ O R° n Z d ..+• 0. 0 R. co n `w 'C3 .w•r d .O+ n O y w LL '03 n W N 0 CD w -t (D �' o ti G d 00 7 'w•. ? (A C a w O N N '< W L3. Pi on 0 O O fn O 7 C CI D J ..j (IQ ". 0 d t O (D fn N O VO CD .n �-' O oQ y. CD CD C CD CD t y CD o o <. H CR 'O•. 'W n �_. N v' (..) Ln Oti CD O Vv�i O R.R. O ° X" N N CT1 rP O =r O (D 0(D o C ^o o. 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N N N N N N N N N C O m .* O w 0 o e � o C � r. a ° a � v � fmj o o. y f b o co V2 a fA emsD 0 c co C f4 b '9 (D y (9 O CA QnV �1 Fy �o 00 0� p � o ►.� o •`c N o, O N con r H Z CD dC _ H � A � O •+ r- ^' N ^- N N •- � cr X 00 07 0 o ° o x x � G7 0 CD CD ° ° ° CD o aCDV 0 0 0 0 0 o o w o o d M � Cn c..4 cn En CD cn W �' O CD j on el PI e.1 , CD ooa � . CD � oa �3uu a � � . a GO rn pri CD C ' O O O O a CL CD CD O CD O . n (AD cn rn N r . O 0 En ID n 0 o �. C7 0 t) C� CD 0 F.. . lD y F+ lV O FJ F.. . °PD Nee CD In CCDD O O0 O O (D CD CD CD p ° C O .. R, �. . � r O n CD o CD P o E o w � . CL Ln Ln 0 vo (D o En e—A CD O r. 0 ICJ CD d CD CD m POOL COD N CD A O CD p �• a. CD O N CD CD O N In N � 00 J flute O � d � � 0 O C yc cre 1V_y C role a a a a o •- CD CD CD CD .". JOAN LENT NOTEBOOM 04� °P1r�, Town Clerk/Receiver of Taxes Town of Ithaca 126 E. Seneca Street Ithaca, NY 14850 (607) 273- 1721 , Fax (607) 273-5854 Agenda Item No. 22(a) TOWN CLERK'S MONTHLY REPORT May 2000 Presented : Town Board Meeting, June 12, 2000 Town Clerk: The Town Hall Furniture Committee finalized the selection and purchase of the furniture for the New Town Hall . The new furniture will be delivered and set up at the New Town Hall the weeks of July 5th and July 12th . The list of furniture to be refinished was finalized . Arrangements are being made for its pick-up and delivery. Three moving company representatives toured the Town Hall to determine the extent of the furnishings and records to be moved . Two companies have submitted cost proposals . The third company declined submission of a proposal as they did not feel they had the manpower to facilitate the move . The move will be completed July 17th through July 21st, The Town Hall will be closed for business that week. Announcements of the closing will be posted at the Town Hall and Highway Facility, as well as on the town web site. Advertisements will be placed in the local newspapers , and local radio stations will be notified . The movers will pack and move the furniture/records located at the homes of the two . Town Justices , and at the Tompkins County Court House on 7/16 and 7/17. On those two days , staff at the Town Hall will be packing and boxing those items within their individual work spaces, as well as any records that are easy for them to pack. Also , the Network Records Technician will be packing and moving computers , with assistance from staff of her choosing , to the new facility. On Wednesday, July 19th the movers will arrive to pack and move the furniture and records . Staff will assist as needed with some at the new facility and some at the old Town Hall . Our goal is to be open for business on Monday, July 24th . Records Management: A Records Management Day was conducted on Thursday, May 18th . All staff did an excellent job at sorting and packing many records . It was a large effort towards being ready to move . Since, staff has continued to review records for retention and disposition . Lisa Titti , Records Network Technician is working closely with the Town Engineer and the vendor who is providing the shelving in the new Records Management Center to coordinate the dates for delivery and set up of the equipment. ATTACHMENT # 2 Town Clerk/Receiver of Taxes Monthly Report - May 2000 Page 2 . Tax Collection : Collections of the Year 2000 Taxes ended May 31 st. Settlement with the Tompkins County Budget and Finance Department took place on June 7th . The final report will be presented at the July meeting of the Town Board . Respectfully submitted , , z - l :� Joan Lent Noteboom TOWN CLERK " S MONTHLY REPORT TOWN OF ITHACA , NEW YORK MAY , 2000 TO THE SUPERVISOR : PAGE 1 PURSUANT TO SECTION 27, SUBD I OF THE TOWN LAW, I HEREBY MAKE THE FOLLOWING STATEMENT OF ALL FEES AND MONEYS RECEIVED BY HE IN CONNECTION WITH MY OFFICE DURING THE MONTH STATED ABOVE, EXCEPTING ONLY SUCH FEES AND MONEYS THE APPLICATION AND PAYMENT 0 WHICH ARE OTHERWISE PROVIDED FOR BY LAW ; 1999 SPORTING LICENSES 2000 SPORTING LICENSES 2 . 00 8 MARRIAGE LICENSES N0 , 20014 TO 20021 70 . 00 AGRICULTURE REPORT COPY AERIAL PHOTOS 19 MISC . COPIES 30 . 70 COMPREHENSIVE PLAN ENVIRONMENTAL REVIEW -� MARRIAGE TRANSCRIPT 30 . 00 NOISE ORDINANCE - 2 RETURNED CHECK - CLERK 30 . 00 RETURNED CHECK-TAXES RETURNED CHECK- W&S OPEN SPACE REPORT POSTAGE SIGN ORDINANCE SUBDIVISION REGULATIONS 14 TAX SEARCH 70 . 00 WATER & SEWER SEARCH 4 ZONING ORDINANCE 34 . 00 A1255 TOTAL TOWN CLERK FEES 266 . 70 A1555 69 DOG ENUMERATION 69 . 00 A1556 1 SPCA CONTRACT 345 . 85 A1557 3 SPCA IMPOUND FEES 81 . 50 A2530 GAMES OF CHANCE LICENSES 1 BINGO LICENSES 180 . 00 - 5 BINGO FEES 44 , 75 A2540 TOTAL A2540 224 . 75 A2544 69 DOG LICENSES 138 , 00 A2701 REFUND PRIOR YEAR EXPENS 16 BUILDING PERMIT 21275 . 00 BUILDING PERMIT EXTENSIN 1 FOUNDATION PERMITS 50 . 00 CERTIFICATE OF OCCUPANCY 50 . 00 7 TEMP . CERT , OF OCCUPANCY 1 , 800400 USE PERMITS 2 OPERATING PERMITS 250 . 00 6 FIRE SAFETY INSPECTIONS 187 . 50 SIGN PERMITS 2 ZBA AREA & USE VARIANCES 160400 ZBA SPECIAL APPROVALS ZBA ADDITIONAL MTG , FEE TORN CLERK ' S MONTHLY REPORT MAY , 2000 PAGE 2 1 ZBA SPECIAL APPROVALS 100200 ZONING SIGN APPROVALS B2110 TOTAL B2110 4 , 872 . 50 SUBDV , REV . INITIAL APL . SUBDV , REV . PRELIM , PLAT SUBDV , REV . FINAL PLAT SBDV , REV , PLAN REAFFIRM SITE PLAN INIT , APL , FEE SITE PLAN PRELIM . PLAN 4 SITE PLAN FINAL PLAN 400 . 00 ADD , MTG , FEE AGENDA PRO ASS , MTG , FEE P . H . PROCE B2115 TOTAL B2115 400 . 00 SUBDIV , REV , INSPECTION SITE PLAN REV . INSPECTIN SUBDV , PRELM . REV , DEPOS SUBDV , FIN , REV , FEE DEP SITE PLAN PREL , FEE DEPO SITE PLAN FIN , FEE DEPOS BP615 TOTAL BP615 PAID TO SUPERVISOR FOR GENERAL FUND 1 , 125v80 PAID TO SUPERVISOR FOR PART TOWN 7 , 00 PAID TO NYS DEC FOR 2000 SPORTING LICENSES 9 , 65 PAID TO COUNTY TREASURER FOR DOG LICENSES 0 PAID TO AG & MARKETS FOR DOG LICENSES 24 m PAID TO NYS HEALTH DEPARTMENT FOR MARRIAGE LICENSES 90100 PAID TO STATE COMPTROLLER FOR GAMES OF CHANCE LICENSES 2 . O PAID TO STATE COMPTROLLER FOR BINGO LICENSES TOTAL DISBURSEM NTS 6 , 918 . 95 JUNE 1 ,, 2000 SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITH ,ACA JOAN LENT NOTEBOOM , BEING DULY SWORN , SAYS THAT SHE IS THE CLERK OF THE TOWN OF ITHACA THAT THE FOREGOING IS A FULL AND TRUE STATEMENT OF ALL FEES AND MONEYS RECEIVED V HER, v THE MONTH ABOVE STATED , EXCEPTING ONLY SUCH FEES THE A44LICA? ION AND PAYMENT OF WHICH ARE OTHERWISE PROVIDED FOR BY LAW . SUBSCRIBED AND SWORN TO BEFORE ME THIS " S fi TOWN CLEP,K _ DAY Of VY1 � 2O QQ L7 DEBORAH KELLEY Public, State of Neel Ya* No Pim it PHINCILMAN No. OIKE6026073 �° PH INCH In Schuyler Countg cuadma G 19?' M wow z1 . swum LLM 0 1 0 0 v0 o 0 00 v°y o°, ,., oo t� o 00 v� 0 0 C vi �o rn vi ' N N O `D �D � 00 N M N h h O N f+l N .-. .-r N 00 ei 69 6.1 G^ 61 69 69 63 69 69 64 64 bA 69 N AM O a . y � Z o o N a� H w Q w LL L a LU con a o tiU• , W O O v 0 U p U O j v F- F— v o U F A cn A G4 A U d d O 0 O O N tn kn h N O h V 00 9 M O O O N M kD h M ^� M O 00 %O O N T O M 00 O N N O %0 \0 N 6R 64 69 69 69 6A C!4 F5 O O M Co O O M Vi O R ~� °O � � MVg9* __ eq ;T.1 EA 69 Gq 69 6s 69 Cf3 Li C h �O h 4n O 3 OI1 O N �O N 0% - O 'O 0 Ch .--. �p "" ENO N M t� l� 00 O .0�. N .-� .-r S O� C N W 24 1+� 4yq EA r 64 641 69 E9 .b 0) O O end O O O u+ VW') M Aad � 69 69 69 69 (A fA 0 w 69 69 649 69 EA 64 °o y (;� 649 CA 69 G4 04 cA i o0 000 o 0 Cp! o 4n N C VOl 00 N M00 0& co C4 N M �-+ 00 a •� � � � mM U 649 FA 609) 69 CA sr9 H o Co O o 0 O C O o 0 0 0 0 O vi 00 N Ch M oo t� w �a d (� 69 649 6H 69 CA 69 tf) o� oOq Ci M V 4y N+ O0 N ON N ° �1 d O 64 CA 69 64 69 I 1 69 H Agenda Item No . 22(a ) 2000 TAX COLLECTION RECEIVER OF TAXES May - Monthly Report 2000 Tax Warrant - Town of Ithaca Total Town Warrant ( Levy) : $ 3 , 818, 152. 31 General Fund Levy - $ 907 , 636 . 00 Water Fund Levy - $ 395 , 737 . 99 Sewer Fund Levy - $ 517 , 299 .42 Fire District Levy - $ 1 , 922 , 839 . 00 Lighting Districts Levy - $ 17 , 215 . 00 Delinquent Charges - $ 572424 . 90 1 /19/00 Payment: Town of Ithaca Supervisor - $ 1 , 500 , 000 . 00 (Tax Bill Receipts : 1 /1 - 1 /19) 1 /25/00 Payment: Town of Ithaca Supervisor - $ 7251000 . 00 (Tax Bill Receipts : 1 / 13- 1 /25) 1 /31 /00 Payment: Town of Ithaca Supervisor - $ 1 , 500 , 000 . 00 (Tax Bill Receipts : 1 /25 - 1 /28) 1 /31 /00 Payment: Town of Ithaca Supervisor - $ 93 , 152 . 31 (Tax Bill Receipts : 1 /28) TOTAL WARRANT BALANCE DUE : Total No . of Tax Bills on Warrant: 5 , 180 Total Tax Bills Processed as of 5/31 /00 : 4975 Total Payments Received - May : $619269. 62 Miscellaneous Payments to Town Supervisor : 3/2/00 Interest - Receiver of Taxes Checking Account , January $ 1 , 247 . 09 3/7/00 Interest - Receiver of Taxes Checking Account, February 1 . 79 317/00 Interest & Penalties on Taxes , February 11113 . 89 4/5/00 Installment Parcel Fee From Tompkins County 439 . 00 4/5/00 Interest & Penalties on Taxes , March 921 . 27 4/5/00 Interest - Receiver of Taxes Checking Account, March 1 . 59 5/4/00 Interest & Penalties on Taxes , April 31049 .44 5/4/00 Interest - Receiver of Taxes Checking Account , April 5 . 01 6/7/00 Interest & Penalties on Taxes , May 21433 . 86 6/7/00 Interest - Receiver of Taxes Checking Account, May 4 . 13 TOTAL MISC . PAYMENTS TO TOWN SUPERVISOR : $99217 . 07 Receiver of Taxes Monthly Report - 5/2000 Page 2 . Year 2000 " In Lieu of Taxes " Budget Estimate (General Fund ) : Groff Associates , Ellis Hollow Elderly Housing $ 1 ,403 . 00 Ithaca Elm-Maple Houses , Inc. 21650 . 00 TOTAL BUDGET ESTIMATE " IN LIEU OF TAX" : (General Fund) $ 4 , 053 . 00 Received 1 /24/00 : Groff Asso . , Ellis Hollow Elderly Housing $ 19398.62 Received 3/15100 : Ithaca Elm -Maple Houses , Inc . 2 ,732. 21 TOTAL RECEIVED " IN LIEU OF TAX" (General Fund) $ 4, 130 . 83 Budget Estimate ( Fire Protection Fund ) ; Ithaca Elm- Maple Houses , Inc. $ 8 , 150 . 00 Received 3/15/00 : Ithaca Elm - Maple Houses , Inc . ( Fire) $ 8 ,406 .80 TOMPKINS COUNTY WARRANT Total Tompkins County Warrant To Be Collected . $ 412199810 .02 Warrant Payments to Tompkins County : 2/ 14/00 First Payment $ 3 , 0001000 . 00 3/2/00 Second Payment 125 , 000 . 00 4/5/00 Third Payment 60 , 000 . 00 5/4/00 Fourth Payment 751000 . 00 5/22100 Fifth Payment 25 , 810 . 02 Balance Due Tompkins County 5/31 /00 . $ 9341000 . 00 Miscellaneous Payments to Tompkins County : 2/ 16/00 Second Installment Service Charges $ 18 , 608 . 02 3/7/00 Interest - Receiver Checking Account, February 21110 . 55 4/5/00 Interest - Receiver Checking Account, March 69 .46 5/4/00 Interest - Receiver Checking Account, April 80 . 42 6/7/00 Interest - Receiver Checking Account, May 37 . 47 TOTAL MISC . PAYMENTS TO TOMPKINS COUNTY : $ 20 , 905 . 92 espe tfully submitted , Joan Lent Noteboom ' Receiver of Taxes TOWN OF ITHACA SETTLEMENT WITH TOMPKINS COUNTY 2000 TOWN AND COUNTY TAXES SUMMARY OF TAX COLLECTIONS FOR TOWN OF ITHACA - 2000 - TOWN AND COUNTY TAXES TOWN OF ITHACA WARRANT - $ 3, 818 , 152 . 31 TOMPKINS COUNTY WARRANT TO COLLECT . . . . . . . . . . . . . . . . . . . . . . . $ 41219, 810 . 02 TOTAL WARRANT. . . . . . . . . . . . .. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 8, 037, 962. 33 PAID TO TOWN OF ITHACA SUPERVISOR: DATE : 1 /19/00 CK # 495 $ 11500, 000 . 00 DATE : 1 /25/00 CK # 500 $ 725 , 000 . 00 DATE : 1 /31 /00 CK # 503 $ 11500, 000 . 00 DATE: 1 /31 /00 C K # 504 $ 93, 152 . 31 TOTAL PAID TO TOWN OF ITHACA SUPERVISOR: $ 3,8181152.31 TOTAL WARRANT BALANCE TO COLLECT: (Tompkins County) $ 4,2199810.02 LESS : PUBLIC SERVICE AND SPECIAL FRANCHISES COLLECTED DIRECTLY BY BUDGET & FINANCE $ (255, 006 . 13) LESS : SECOND PAYMENTS ON INSTALLMENTS TO BE $ (372 , 037. 19) COLLECTED BY BUDGET & FINANCE SUB-TOTAL BALANCE : $ 31592,766.70 PAYMENTS TO COUNTY: DATE: 2/14/00 PAYMENT # 1 CK # 512 $ 31000, 000. 00 DATE: 3/3/00 PAYMENT # 2 CK # 519 $ 1251000. 00 DATE: 4/6/00 PAYMENT # 3 CK # 534 $ 60, 000. 00 DATE: 5/4/00 PAYMENT # 4 CK # 539 $ 75, 000 . 00 DATE: 5/22/00 PAYMENT # 5 CK # 540 $ 251810 . 02 LESS TOTAL PAYMENTS TO COUNTY ." .. . . . . . . . .. . . $ (312851810.02) SUB-TOTAL BALANCE : $ 306 ,956.68 TOMP, CO. ASSESSMENT/RESOLUTION ADJUSTMENTS : VETERANS - Parcel No. 58-2-39 . 7 $ ( 10. 09) SENIOR - Parcel No. 44- 1 -77 $ (5. 82) WHOLLY EXEMPT - Parcel No. 35-1 -9 $ (61810. 57) SOLID WASTE FEE - Parcel No. 33-2-7. 1 $ (7 , 042.46) SUB-TOTAL BALANCE : $ 2932087.74 LESS UNPAID TAXES FOR 2000 $ (237, 305. 09) BALANCE DUE TOMPKINS COUNTY - RETURN OF WARRANT PAID CHECK #541 DATE : June 7 , 2000 $ 55,782.65 BALANCE : JUNE 7, 2000 $ _ 0 _ JOAN LENT NOTEBOOM TOWN CLERK/RECEIVER OF TAXES I , HELEN C. BEACH , HEREBY ACKNOWLEDGE RECEIPT OF $55, 782 .65 FROM 1 THE TOWN OF ITHACA RECEIVER OF TAXES FOR SETTLEMENT IN FULL FOR THE YEAR 2000 TOWN AND COUNTY TAX WARRANT. �� �/ff Cat HELEN C . BEACH , FINANCE MANAGER TOMPKINS COUNTY BUDGET & FINANCE 06/07/00 Agenda Item 22b HIGHWAY DEPARTMENT' S MONTHLY REPORT, MAY TOWN OF ITHACA TOWN BOARD MEETING, JUNE 12, 2000 Renwick Drive Bridge The Renwick Drive Bridge over Pleasant Grove Brook reconstruction is scheduled to begin June 12, 2000 . The Wycoff water line has been completed, reinforcing or providing a loop for the Renwick Heights residents . New York State Electric and Gas (NYSEG ) crews have decommissioned a gas main under the bridge so that the bridgework will proceed safely . There are no service interruptions foreseen . There was a public pre-construction meeting held at the Bridge site on May 25, 2000 at 5 :30 p . m. Renwick Heights Road We will start work on Renwick Heights Road the week of June 5, 2000 . NYSEG has been replacing their gas main along Renwick Heights Road . They also have replaced all their services to the houses . W . King Road We have completed the drainage and paving work on W. King Road . This included putting in shoulders . Park Lane Storm Water Mana eg ment We will continue working on this project. We have finished seeding at the winery . We will be installing a fence around the plunge pool area and planting several trees and shrubs to completed our work on this portion of the project. Windstorm Damage Pickup On Friday, June 2, 2000, there was a windstorm in the Northeast section of the Town. There were numerous trees and branches downed in the area . On June 5, 2000, we sent a crew out clean up . We will send crews out again the week of June 12, 2000, to pick up more . Upcoming Projects As noted above, Renwick Heights Road and Park Lane will be worked on during the month of June . Lawn repairs / reseeding will be done before June 15, 2000 . The Engineering Department is completing the final grading plan for Iacovelli Park . Lay out of the future play lawn and basketball court area will then be done on site so we can continue the grading and filling in those areas . ATTACHMENT # 3 Town Engineer' s Report for 6/12/00 Town Board Meeting DEVELOPMENT REVIEW Reviewed drainage complaints regarding the Linderman Creek Apartments. Storm water management facilities for the project are functioning properly, and complaints from downstream residents have to do with the drainage system in the City and the wet weather. EARTH FILL PERMITS No new fill permits were issued in the month of May. WATER PROJECTS Integrated Water System The Come]] legal staff is in the process of reviewing the proposed lease agreement for the Cornell Water Plant and comments are expected in the near future. Wyckoff Water Main Improvements The water main and PRV building have been tested and accepted as complete by the Town Engineer and are in service. Completion of the PRV building roof will be by Town staff this summer. SEWER PROJECTS The SJS partners are continuing to work on the revised agreement. The Town Engineer has been working with the other municipal Engineers and the SJS attorney on technical details of the agreement. TOWNHALL The general contractor has completed most of the wall and ceiling finishes in the basement and flooring has been started. Much of the first floor finish work is also being completed. Work on construction of the Buffalo Street ramp and stair replacement has continued and is scheduled for completion by mid May. The rear ramp and entrance has been completed.0 Installation of the plumbing, Mechanical and electrical work is following closely behind the general construction work. Substantial completion of the project is anticipated by July 5 , 2000. The Town Engineer is beginning a punch list for finish work and is reviewing contractor' s claims for additional work. The general contractor for the Post Office continued work on demolition and framing work throughout May and has started work on the new entrance. . C. I RPTSENGR I ERPT0005.REP ATTACHMENT 14 Agenda Item # 22(d) Planning Director's Report for Tune 12 2000 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. May 2, 2000 Meeting: Ithaca College Visitors Booth, 953 Danby Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed construction of a 54 + /- square foot visitors' information booth at Ithaca College at the entrance to Parking Lot "N", located at 953 Danby Road on Town of Ithaca Tax Parcel No. 41 -1 -30.2, Residence District R-15 . Ithaca College, Owner/ Applicant; Fred VanDerburgh, Agent. Raimon Subdivision, 919 Elmira Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No's. 35-1 -8. 1 , 35-1 -8.2 and 35-1 -9, totaling 30. 62 + /- acres, into two lots, Parcel A (consisting of 3.56 + / - acres) and Parcel B (consisting of 27.06 + /- acres), located at 919 Elmira Road, Residence District R-30. The purpose of the proposed subdivision is to convey Parcel A, containing a restaurant and gravel parking area (formerly Turback's) to a new owner for use as a restaurant and catering facility, and to legalize and modify a previous subdivision which never received approval from the Town of Ithaca. The subdivision plat also shows a strip of land that was taken by the State of New York for creek maintenance and highway purposes which is now included as part of the State highway right-of-way. Michael S. Turback and Commercial Capital Corp., Owners; David J. Raimon, Applicant / Agent. Two-lot Subdivision, 1006 Danby Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No. 39-1 -3, totaling 7. 1 + /- acres, into two lots, Parcel A (consisting of 6. 1 + /- acres) and Parcel B (consisting of 1 .0 + /- acres), located at 1006 Danby Road, Residence District R-9. Parcel B, which contains an existing house, will be sold, and Parcel A will be retained by the current owner. Ithacare Center Service Company, Inc. , Owner/ Applicant; Mark A. Macera, Executive Director, Agent. Cornell University B -Lot Reconstruction, Rt. 366: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed reconstruction of B-Lot, located between Tower Road, Caldwell Road, Campus Road and N.Y.S. Route 366 on Town of Ithaca Tax Parcel No's. 63-1 -3. 1 and 63-1 -12, Residence District R-30. The two- phase parking lot modifications include removing the narrow islands and increasing the landscaping around the perimeter of the lot and in the main planting islands, replacing the lighting, improving the drainage, and repaving of the parking areas and drives. Cornell University, Owner/ Applicant; Kim Martinson, Agent. 1 May 16, 2000 Meeting: Iacovelli Two-lot Subdivision, 210 Pennsylvania Avenue: The Planning Board granted Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No. 54-7-6 located at 210 Pennsylvania Avenue into two lots, each consisting of 9,000 + / - square feet, Residence District R-9. Orlando Iacovelli, Owner/ Applicant; Lawrence P. Fabbroni, P. E., L.S., Agent. Cayuga Heights Temporary Fire Station, 1301-1305 Hanshaw Road: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed use of existing buildings as a temporary fire station for the Cayuga Heights Fire Department at 1301 - 1305 Hanshaw Road, on Town of Ithaca Tax Parcel No. 70-12- 2.2, Residence District R-15. The existing garage and pole barn will be used to park fire trucks and store equipment. The residence at 1305 Hanshaw Road will be used by about four Fire Department officials as their residence until the new fire station in Cayuga Heights is completed. No modifications to the site or existing structures are required. Dora Collins, Owner; Village of Cayuga Heights, Applicant; Brent Cross, Village Engineer, Agent. Ainslie Subdivision, Hayts Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of a 57. 7 + / - acre parcel on Hayts Road into seven_ lots on Town of Ithaca Tax Parcel No. 24-5-2, AG Agricultural District. The 57.7 + / - acre farm parcel is proposed to be subdivided into seven residential lots consisting of three 4 + /- acre lots, two 2 + /- acre lots, and two 20 .7 + / - acre lots. Robert H. Ainslie and Judy L. Singer, Owners /Applicants. CURRENT PLANNING DEPARTMENT PROTECTS The following are accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board : Two SEQR reviews for the Zoning Board were done since the May report: (1 ) height variance to construct a single-family house, Timothy Ciaschi, 120 Grove, R-15 Residence District; and (2) special approval to alter a non- conforming building with the renovation of a deck and porch, Karen Dieter, 631 Elmira Road, Residence District R-30 . Codes and Ordinances Committee: The Committee met on May 17, 2000 to continue review of the business zones . The Committee completed review of Schedule II — Table of area, width, yard setback, height and coverage requirements. The Committee then revisited Schedule I Land Uses in Commercial Zones to determine what special conditions should be required for selected business uses. The next meeting is scheduled for June 21 ". The tentative agenda includes : complete review of special conditions for business uses; continue discussion regarding mixed use 2 in business zones; discuss Zoning Map changes for business zones; and begin review and discussion regarding completed draft revised Zoning chapters . Capital Projects Committee: The Committee met on May 3, 2000. Discussion items included possible software programs that might be available for capital improvement programming and preliminary ideas for 2001 capital projects. Proposed 2001 capital project descriptions are due during May for review at the upcoming June Committee meeting. Because of a scheduling conflict, the June 7' Committee meeting is re- scheduled to Thursday, June 8th. North Campus Gateway Committee: The Committee met on May 9, 2000 to continue discussion of alternative improvements for the Gateway. Traffic models were prepared by the Ithaca-Tompkins County Transportation Council to determine how variations of the Gateway might impact traffic patterns in the area . The next meeting is scheduled for June 15, 2000, Regional Planning Group — Sewer: The Regional Planning Group met on May 15, 2000. It was agreed that everyone should review the overview (project description) document, draft RFQ and draft scoping outline for the intermunicipal sewer project. Meanwhile, City officials Bill Gray and Larry Fabbroni) will coordinate a meeting of the municipal engineers to revise the project description based on current funding commitments from the State. The next Regional Planning Group meeting is scheduled on June 7, 2000, followed by another meeting at DEC on June 9'. Smart Growth Conference Albany N.Y. : The Director of Planning attended the Smart Growth Conference in Albany on May 4, 2000. It was a very good and well attended program. There was an excellent Powerpoint presentation regarding examples of successfully designed projects using smart growth /community livability principles. There were also ordinance examples illustrating smart growth approaches. Examples of successful intermunicipal approaches to smart growth were discussed from Dutchess, Suffolk, Onondaga, and Erie Counties. The conference closed with an open forum with the Governor's Quality Communities Task Force. The Task Force will be issuing its findings at the end of this year, after which the Governor intends to propose new legislative initiatives next year to assist communities develop effective local and intermunicipal efforts aimed at achieving smart growth strategies. Session notes and reference materials from the conference are available in the Planning Department. Summer Intern: Nipawan Nitiprapa has been hired as a summer Planning Intern beginning the week of May 22"d through the middle of August. Route 366 Bridge over Cascadilla Creek: The Director of Planning and Director of Engineering attended a public information meeting sponsored by the NYS Dept. of Transportation regarding plans for replacement of the bridge on Route 366 over Cascadilla Creek. The revised plans being advanced by NYSDOT include a new 4 lane bridge with turning lanes and realignment of Judd Falls Road to the east (providing a larger separation from Pine Tree Road). The Pine Tree Road / Wilson Lab Road intersection would remain as a flashing light /stop sign controlled intersection . Concerns raised by the public included pedestrian and bicyclist safety, particularly in 3 regards to crossing a wider bridge. The possibility of a pedestrian underpass was discussed. NYSDOT officials indicated that there did not appear to be sufficient clearance under the bridge to provide such an underpass. It was suggested that sidewalks would be a viable option for pedestrians with a pedestrian crossing and warning sign at the Pine Tree Road intersection. The possibility of closing the north leg of Judd Falls Road was raised by the public. Another option discussed was the possibility of changing Judd Falls Road to one-way (probably southbound to reduce the turning conflicts at the Route 366 intersection). This raises the question of how such a change would impact other nearby roads and intersections such as Tower Road and Caldwell Road. Intersection lighting at Pine Tree Road / Rt. 366 was also raised as a possible concern. NYSDOT is soliciting public comments regarding this project through June 18, 2000. (Refer to Agenda Item No. 13 for additional details. ) Filename: 17p1an\ townbd\tpreport0500.doc 4 Agenda #22e. TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF MAY 2000 MONTH YEAR TO DATE TYPE OF PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 2000 0 0 0 0 RESIDENCES 1999 10 0 0 0 SINGLE FAMILY DETACHED 2000 5 575,000 10 178232000 RESIDENCES 1999 1 200,000 4 310,000 2000 0 0 2 2207000 TWO FAMILY RESIDENCES 1999 0 0 0 0 2000 1 32300 4 222827 RENOVATIONS 1999 1 1 ,500 7 166,000 2000 0 0 1 52600 CONVERSIONS OF USE 1999 0 0 0 0 2000 2 35,000 6 1027300 ADDITIONS TO FOOTPRINT 1999 0 0 1 239959 2000 0 0 4 17377,000 MULTIPLE RESIDENCES 1999 0 0 1 19500 2000 1 Ithacare storage building 22800 1 21800 BUSINESS 1999 0 0 3 871 ,804 2000 0 0 0 0 AGRICULTURAL 1999 0 0 0 0 2000 0 0 0 0 INDUSTRIAL 1999 0 0 0 0 1 CU field lights and seating 997,839 1 IC traffic control booth 109000 1 IC Gannett Center 1 st floor renovation 180.000 2000 3 13187,839 11 3,1792172 EDUCATIONAL 1999 14 172243300 8 1 ,8691170 I Rear deck addition 61800 1 16' x 20' accessory building 10,000 1 10' x 16' rear deck 2,300 1 Renovate storage building 107000 1 Above ground pool and deck 27000 1 2 Skylights 47500 1 Inground swimming pool 99700 1 Replace fiunaces 21 ,000 MISCELLANEOUS 2000 8 66,300 24 239192667 CONSTRUCTION 1999 7 103,292 16 161 ,437 TOTAL NUMBER OF 2000 20 118707239 63 9,6522366 PERMITS ISSUED 1999 13 1 ,5292092 40 31403,870 TOTAL FEES 2000 20 27820 63 12,665 RECEIVED 1999 13 2,475 40 63105 Date Prepared: June 2, 2000 Dani L. Holford Building/Zoning Department Secretary 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 15 1 . Palm Road (CU) - dumping station in vehicle maintenance garage. 2 . 1103 Danby Road - new convenience store - temporary. 3 . 304 Saranac Way - family room and bedroom addition. 4 . 1 Winners Circle - remodel upstairs to create a third bedroom. 5 . 134 East King Road - 16' x 40' inground swimming pool• 6. 107 Conifer Circle - new 8 unit multiple dwelling - temporary. 7. 105 Conifer Circle - new 8 unit multiple dwelling - temporary. 8. 407 Summerhill Lane - new multiple residence - temporary. 9. 315 Pine Tree Road - supermarket building expansion and renovations - temporary. 10. 24 Saunders Road - new single-family residence - temporary. 11 . 159 Ridgecrest Road - new single-family home with attached garage. 12. 108 Conifer Circle - new 8 unit multiple dwelling - temporary. 13 . 106 Conifer Circle - new 8 unit multiple dwelling - temporary. 14 . 24 Saunders Road - new single-family residence - temporary. 15 . 407 Summerhill Lane - new multiple residence - temporary. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 2000 - 65 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1999 - 60 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 7 1 . 1014 East Shore Drive - property maintenance - pending. 2. Elmira Road - 511 - no violation found. 3. 1028 East Shore Drive - building code - no violation found. 4. 703 Hudson Street Extension - noise - pending. 5. 107 Pine Tree Road - property maintenance - no violation found. 6. Ithaca College - fireworks violation - no violation found. 7. Summerhill Lane - parking - abated From April 2000: 2. 111 Salem Drive - occupancy - pending. 3 . 210 Sapsucker Woods Road - illegal animals - abated. From 2000: 1 . 305 Saranac Way - building code - abated. From September 1999: 1 . 703 Hudson Street Extension - noise - pending. From 1 . 172 Calkins Road - property maintenance - $200 fine imposed - abatement deadline extended to 4/19/00 - court date 5/3/00. From May 1998: 1 . 155 West Haven Road - building code - application pending. 2. 220 Haller Boulevard - building code - pending. From March 1998: 1 . 124 Haller Boulevard - building code (illegal apartment) - pending. (apartment occupied by family member) 3 rom F 1998: 803 Coddington Road - building code (illegal apartment) - pending. (apartment vacant) 6H Elmira Road - building code (illegal apartment) - pending. (apartment vacant) From January 1998: 1 . 110 Winston Drive - building code (illegal apartment) - pending. (building vacant) From Odober 1997: 1 . 1447 Trumansburg Road - building code and zoning violation (illegal apartment) - pending. (apartment vacant) From May 1995: 1 . 1152 Danby Road - zoning and building code - pending legal action. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 2000 - 20 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1999 - 21 TOTAL FIELD VISITS THIS MONTH - 101 Uniform Building Code - 71 Local Law and Zoning Inspections - 18 Fire Safety - 7 (3 businesses, 2 churches, I motel, I apartment [4 units]) Fire Safety Reinspections - 3 ( 1 apartment, 2 businesses) FireJEmergency Occurrences - I (apartment unit [electrical]) A Fire Occurrence Reinspections - 1 (apartment) TOTAL FIELD VISITS YEAR TO DATE, 2000 - 470 TOTAL FIELD VISITS YEAR TO DATE, 1999 - 372 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERA19TS YEAR TO DATE, 2000 - 5 TOTAL SIGN PERMITS YEAR TO DATE, 1999 - 4 ZONING BOARD OF APPEALS 2 MEETINGS, 8 CASES, AGENDAS ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNESDAY, MAY 104 2000 7:00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, May 10, 2000, in Town Hall, 126 East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side), Ithaca, N.Y., COMMENCING AT 7 :00 P .M . , on the following matters : APPEAL of Alfred Eddy, Appellant, Brayton Foster, Agent, requesting a Special Approval from the Zoning Board of Appeals under Article XIII, Section 70 of the Town of Ithaca Zoning Ordinance, to be permitted to conduct a mining \ , ,, „6operation with the excavation of more than 2,500 cubic yards of sand and gravel at Town of Ithaca Tax Parcel No. 27- 1 - 14 .2, fronting on the Mecklenburg Road, Town Agricultural District. APPEAL of David Archung, Appellant, requesting authorization from the Zoning Board of Appeals under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to construct an outside wood deck on a nonconforming house that is 5 + feet from the south side property line ( 15 foot setback required) at 911 Taughannock Boulevard, Town of Ithaca Tax Parcel No. 25 -2-8, Residence District R- 15 . APPEAL of Katherine Heine and Philip Syphrit, Appellants, requesting a variance from the requirements of Article V, Section 21 of the Town of Ithaca Zoning Ordinance, in order to construct a building addition onto a single-family ,+rebresidence at 696 Coddington Road, Town of Ithaca Tax Parcel No. 49- 1 -23 , Residence District R-30 . The proposed addition will have a south side yard building setback of 25 ± feet, whereas 40 feet is required. APPEAL of the Paleontological Research Institute, Warren Allmon, Executive Director, Appellant, TG Miller PC Engineers and Surveyors and Weiss-Manfredi Architects, Agents, requesting a Special Approval under Article V, Section 18 of the Town of Ithaca Zoning Ordinance, to construct the Museum of the Earth at 1259 Trumansburg Road, Town of Ithaca Tax Parcel No. 24-3 -3 . 1 , Residence District R-30 . A variance from Article XIII, Section 69 of said R, , tN�,Ordinance is also requested in order to permit parking of vehicles in the front yard, which is otherwise restricted. Additionally, a variance from Section 3 .02- 1c of the Town of Ithaca Sign Law is requested in order to permit a freestanding sign that is 36 ± square feet (or greater), whereas a freestanding sign for a museum is limited to 24 square feet in area. Said Zoning Board of Appeals will at said time, 7 :00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated: May 2, 2000 Published: May 5 , 2000 TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNESDAY, MAY 24, 2000 7 :00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, May 24, 2000, in Town Hall, 126 East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side), Ithaca, N.Y. , COMMENCING AT 7 :00 P.M. , on the following matters : APPEAL of the Village of Cayuga Heights, Appellant, Brent Cross, PE, Agent, requesting a special approval from the Xo.,Nters� Zoning Board of Appeals under Article IV, Section 11 (3) (d), to be permitted to locate a fire station, temporarily, at 1305 Hanshaw Road, Town of Ithaca Tax Parcel No. 70- 12- 1 , -2 .2, Residence District R- 15 . APPEAL of Timothy Ciaschi, Appellant, requesting a variance from the requirements of Article IV, Section 11 (6), to be permitted to construct a new single-family residence with a building height of 40 + feet (36 foot height limitation) at 120 Grove Road, Town of Ithaca Tax Parcel No. 23- 1 - 11 . 112, Residence District R- 15 . APPEAL of Karen Dieter, Appellant, requesting a special approval under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to alter a nonconforming building with the renovation of a deck and porch at 631 Elmira Road, Town of Ithaca Tax Parcel No. 35- 1 -22, Residence District R-30. Said building is approximately 5 + feet from the road right-of-way line (30 foot front yard setback required). APPEAL of James B . Merod, Appellant, requesting a variance from the requirements of Article IV, Section 14 of the Town of Ithaca Zoning Ordinance, to be permitted to construct a two-story building addition with a proposed west side 40CJea yard building setback of 9 ± feet ( 15 foot setback required) at 10 John Street, Town of Ithaca Tax Parcel No. 56-3- 13 . 12, Residence District R-30. Said Zoning Board of Appeals will at said time, 7 :00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated: May 16, 2000 Published: May 19, 2000 TOWN OF ITHACA FINANCIAL REPORTING MONTH ENDING May 31 , 2000 REPORTS SUMMARIZED REVENUE &. EXPENDITURES WITH FUND BALANCE AND CASH SUMMARY OF CASH ON HAND REVIEW OF BANK COLLATERAL COMPARATIVE REVIEW OF INTEREST EARNINGS CAPITAL: PROJECT FUND BALANCE SHEET DETAILED REVENUE & EXPENSE qT _ o o 3e (D r d) O � , OO Nm V ISM (7 r- (D M O O M to r` dj f` t` O aj O O In ti � P� O N t( v � � ! ti o W 0) 0) � 0) ti r� co 00 M (D (o O Co (D O r r r r N N 0 ztf> E!3 (� ff) tf3 Efl 69 U. 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Z U 69 69 69 69 6F) 6H 6H U.o W ' M ( ) a° a° 3° 0) M N N ' W p � m 00 00 (Y) m 0) rno Z O rn ro o0 00 O W> C o H a W 7 cr w v) w z 0 69 6g 6A Ea w LL NN 3Q 3e 00 00 0 O N CO ' N N O O 00 O 0 0 N 0 War to to O O o00 00 O 0 1` to c0 ii = N N N N m 1 69 I y� 11 Efl 69 Eg I69 69 69 O 11 U ❑ 0 Q O W O t` Ch Q U U o to W U Z ❑ r 0 to O W m r Z m b �} p Q w ; W � to ro O IL Cy UX () � W Q c � Q (Am 2 Q H U z ❑ ❑ .� m zzz � _ W �- 06 z 0 � °5z zzXa W z ? w � z m v p wQ � w � ¢ " m z t- � � W z Z QF:Dw wD IX C) W w � Q O W ❑ Q z � U > > U > w O W Z U - m <co o m ¢ o a° a m Q J w U) Q 0 L H L - U oo U w N ui C3 � Oa UJ } a w aU) -' > U O 1Q- Q Z Q aU O LL A z w o 0 0 LO tO 00 LO LO Z 4w (D (O (fl G oC > w o° ci o a w o w z U D � Z W LL 4T V 0 r� 00 O o o N fA co CO ' O ° � M N O NN ° OON _ W N CV) O N1� In M r LM LM co ffl Efl fA fA 64 Efl ffl ffl O U p O p z o j w o cr) oz w m o � v z , w dU a I�w of Z U Z U w q W � � 0Zg w � j z W ¢ O Z w 0 O W m m w Q W J x W W o�SZ w (t 06z zCL (A2 z Q � ~ KV � VW z � 0 w � � ��{ LLi w4 = d W Wtt- Z F- � � ww _z O w 6z � Hw n � UQ O w O U mQ0 0o mq0 � a m w z Q J W TOWN OF ITHACA CASH SUMMARY OF SAVINGS and CHECKING FOR THE MONTH ENDING MAY 31 , 2000 FUND AMOUNT GENERAL - OPERATING $ 91 ,202 GENERAL - OPERATING 2,500 GENERAL - HIGHWAY 893 GENERAL - KENDALL RESERVE 283 GENERAL PART-TOWN - OPERATING 1461066 GENERAL PART-TOWN, REVIEW FUNDS 71776 HIGHWAY - OPERATING 84,259 WATER 171192 SEWER 73, 707 CAPITAL PROJECT BUILDING RESERVE CLOSED CAPITAL PROJECT HIGHWAY EQUIPM'T RESERVE 692 CAPITAL PROJECT PARKS & OPEN SP RESERVE 180 CAPITAL PROJECT TOWN HALL 369,489 CAPITAL PROJECT IACOVELLI NEIGHBORHOOD PK 193 CAPITAL PROJECT MECKLENBURG RD WTR MAIN CLOSED CAPITAL PROJECT WARREN RD WTR MAIN 1 110948 CAPITAL PROJECT HIGHWAY EXCAVATOR CLOSED RISK RETENTION 21299 FIRE PROTECTION 916 FOREST HOME LIGHTING DISTRICT 1 ,840 GLENSIDE LIGHTING DISTRICT 698 RENWICK HEIGHTS LIGHTING DISTRICT 21021 EASTWOOD COMMONS LIGHTING DISTRICT 2, 168 CLOVER LANE LIGHTING DISTRICT 436 WINNER'S CIRCLE LIGHTING DISTRICT BOB BURLEIGH DRIVE LIGHTING DISTRICT 970 WEST HAVEN RD LIGHTING DISTRICT 31442 CODDINGTON RD LIGHTING DISTRICT 19709 TRUST & AGENCY - PAYROLL 5,448 TRUST & AGENCY = JUSTICE FUNDS 15, 514 DEBT SERVICE 61617 TOTAL $ 8511367 Alk Page 1 TOWN OF ITHACA INVESTMENT REPORT FOR THE MONTH ENDING MAY 311 2000 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED (DAYS) RATE DATE PRINCIPAL EARNINGS GENERALFUND 2116100 131 5.65% 6126/00 $ 21 ,500 $ 442 3129100 75 6.00% 6112/00 8001000 10,000 4113100 60 6.00% 6/12100 22,000 220 5131100 12 6. 25% 6/12/00 1 ,000,000 2,083 TOTAL $ 1 ,843,500 $ 12,745 GENERAL PART TOWN FUND 5/10100 33 6.00% 6/12/00 $ 2251000 $ 11238 HIGHWAY FUND 5/24100 15 5.85% 618100 $ 200,000 $ 488 5110/00 33 6.00% 6112100 2209000 1 ,210 TOTAL $ 420,000 $ 1 ,698 WATER FUND 5/10100 22 6.00% 6/8/00 $ 680,000 $ 2,493 SEWER FUND 5/10/00 22 6.00% 6/8/00 $ 6009000 $ 2,200 5/10100 124 6.10% 9/11100 170001000 211011 5/10100 33 6.00% 6/12100 500,000 21750 TOTAL $ 2,100,000 $ 25,961 CAPITAL PROJECT FUND - PARKS & OPEN SPACE RESERVE 2116 100 131 5.65% 6/26/00 $ 81 ,000 $ 1 ,665 CAPITAL PROJECT FUND - TOWN HALL 4/13100 60 6100% 6/12100 $ 100,000 1 ,000 5131100 40 0.063 7110100 700,000 4,900 TOTAL $ 800,000 $ 50900 CAPITAL PROJECT FUND - IACOVELLI NEIGHBORHOOD PARK 2/16/00 131 5. 65% 6126/00 $ 63,500 $ 11306 RISK RETENTION FUND 4/13/00 60 6. 00% 6/12/00 $ 689000 $ 680 FIRE PROTECTION FUND 2116/00 194 5. 75% 8128100 445,000 13, 789 4/13/00 60 6.00% 6112/00 43,000 430 5/31 /00 21 6.25% 6121 /00 4827000 11757 TOTAL $ 970,000 $ 15, 976 TOTAL INVESTED PRINCIPAL @ 5/31100 $ 7, 251 ,000 TOTAL ESTIMATED INTEREST EARNINGS @ 5/31 /00 $ 69, 662 Page 1 SUMMARY OF INTEREST EARNINGS COMPARATIVE REVIEW OF INTEREST EARNINGS BUDGET VS ACTUAL FOR THE PERIOD ENDING MAY 311 2000 FUND ACTUAL BUDGET OVER EARNINGS EARNINGS (UNDER) GENERAL $ 26,961 $ 41 ,000 $ (14,039) GENERAL - KENDALL RESERVE 81 - 81 GENERAL PART-TOWN 41150 30000 11150 HIGHWAY 6,413 62000 413 WATER 9,426 22,000 (129574) SEINER 379018 30,000 7,018 CAPITAL PROJECT - BUILDING RESERVE 5,212 - 5,212 CAPITAL PROJECT - HIGHWAY EQUIPMENT RESERVE - - - CAPITAL PROJECT - OPEN SPACE PLAN RESERVE 504 - 504 CAPITAL PROJECT - TOWN HALL RENOVATION & CONSTR 28,287 - 28,287 CAPITAL PROJECT - IACOVELLI PARK 396 - 396 CAPITAL PROJECT - MECKLENBURG RD WATER MAIN 43 - 43 CAPITAL PROJECT - WARREN RD WATER MAIN 284 - 284 RISK RETENTION 852 1 ,025 (173) FIRE PROTECTION 18,666 209000 ( 1 ,334) COMBINED LIGHT DISTRICTS 140 - 140 DEBT SERVICE 779 200 579 TOTAL YEAR TO DATE EARNINGS $ 139,213 $ 123,225 $ 15,988 PERCENT OF BUDGET: EARNED 113% UNEARNED 0% Page 1 of 1 Ank TOWN OF ITHACA COMPARARTIVE INTEREST EARNINGS PROJECTION FOR THE PERIOD ENDING MAY 31 , 2000 DESCRIPTION EARNINGS TOTAL YEAR TO DATE EARNINGS AS OF 5131100 $ 139,213 ADD: INTEREST TO BE EARNED FROM O/S CD's 69,662 TOTAL PROJECTED EARNINGS $ 2089875 LESS: BUDGETED 2000 EARNINGS 130,400 EARNINGS OVER (UNDER) BUDGET $ 78,475 PERCENT OF EXCESS TO BUDGET 60.2% Page 1 TOWN OF ITHACA REVIEW OF BANK COLLATERAL AS OF MAY 31 , 2000 SAVINGS $ 851 , 367 CHECKING - INVESTMENTS 71251 ,000 TOTAL CASH ON DEPOSIT $ 8, 1029367 FDIC INSURANCE 200,000 FMV COLLATERAL ON DEPOSIT 101891 ,943 OVER ( UNDER) COLLATERALIZED $ 21989,576 CASH ASSETS COLLATERALIZED OF FMV 134% Auk Pagel Town Board Meeting 6/ 12/2000 Agenda Item Number 22 (g ) Human Resources Specialist Report for May 2000 Personnel Committee : Attached is a copy of the final minutes from the April 19 , 2000 , meeting . In May the committee finished the review of the entire manual . In June they will be reviewing any corrections and the entire manual as a whole . The manual will be reviewed by SCLIWC ' s Personnel Committee for approval and recommendation to the Commission . The manual will then come to the Town Board for approval at the end of the summer. I gave the committee members information about an insurance policy strictly for covering Cancer expenses . The members will be getting back to me about their feelings of making this coverage available to the employees on a 100 % employee contribution basis . The committee did show interest in increasing the Town ' s coverage amounts for Short-tem Disability. Our present coverage pays a maximum of $ 170 per week, which is N . Y . state' s minimum . I am also sending correspondence to other municipalities to compare their policy on retiree ' s health insurance premium contribution . Safety Committee : The committee approved of the corrections to the Personal Protective Equipment section . The committee began the review of the Lockout-Tagout policy and Rabies policy. There were many questions regarding our Rabies policy , so Fred Noteboom will be checking with PESH and other agencies for advice . Wellness Program : The 10 participants completed the five weeks Lighten Up program held at noon every Tuesday in May . There were all good reviews from the class participants on the content , and structure of the class . The instructor will return in 6 months to do a second body fat analysis to see if anyone improved their percentage . I have spoken with the instructor to time this at the same time as our annual wellness fair in the fall . I have made arrangement already for Univera to provide the Flu shots this Fall . The shots will be free to all Univera members and family and will be $8 for non - members . Training and Development: All department heads from the Town and SCLIWC participated in a training on Coaching , Discipline and Performance Reviews conducted by John Barney and myself. The group was refreshed on Civil Service Law Section 75 and other pertinent civil service rules . The group then discussed the new Coaching Policy and Form that is addressed in the Personnel Manual , and how this policy relates to the Disciplinary Policy already in affect . John Barney also explained how critical honest performance evaluations are to the Town and to the employees . ATTACHMENT # 8 Personnel — Civil Service : SCLIWC is now back to a full staff again since last summer. Advertising has been done for a part-time Court Clerk . Judge Bordoni and I will be setting up interviews for mid June . Judge Bordoni and I hope to have someone in place by early July. Commercial Insurance : I have added to the insurance coverage the new Ford S10 pickup and the new Ford flat bed truck that the Town recently took delivery of. Also added to the insurance was the now finished Pressure Relieve Valve Building on Wyckoff Road . Any adjustments for these changes will occur in the first quarter of 2001 . Workers' Compensation : The Town has received notice that the long ongoing claim of Kenneth Maye , Date of Accident: 12/ 13/ 1993 has been resolved and closed . Just to give you an idea of how much these claims can cost. The State Insurance Fund paid on the Town ' s behalf $48 , 333 in medical bills and a total of $ 127 ,437 in compensation to Mr. Maye . Mr. . Maye ' s alleged injury was caused by him slipping and falling , which caused a herniated disc . George Krebs ' date of accident 3/21 /96 claim is still active and pending WC Board decision regarding apportionment to previous claims for his hip . Ray Manning is presently still out on Workers' Compensation . The Town requested a Functional Capabilities exam on him to determine whether the Town had a light duty position for him . This was scheduled at Gutherie ' s Medical Center' s Physical Therapy for May 24th as recommended by his physician . I was informed today (6/7/00 ) that his appointment was cancelled by him and has not be rescheduled . I will be looking into this matter further. Disability Insurance : There are currently no employees collecting disability at this time . I will be checking with our carrier in regards to ,the costs to improve Submitted By : Judith C . Drake , PHR Human Resources Specialist