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HomeMy WebLinkAboutTB Minutes 2003-02-10REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, FEBRUARY 10, 2003 AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Report of the Tompklns County Board of Representatives - Tim Joseph 4. Report of Fire Commissioners 5. 6:00 p.m. - Persons to be Heard 6. 6:15 P.M. - Public Hearing - Noise Permit Request from "Take Back the Night" 7. Discussion of Interceptor Sewer Agreement 8. Consider Approval of Agreement with Conifer Reality for Payment in Lieu of Taxes for Ellis Hollow Apartments I 9. Consider Referral of Draft Revised Zoning Ordinance and Map to Planning Board for Recommendations 10. Consider Authorization to Hire Appraiser to Review Completed Appraisal regarding Pew Trail Properties 11. Discussion regarding Draft Notice of Intent for Phase II Storm Water Implementation Plan 12. Discuss Approval of Cooperative Agreement for Development of Funding Application for Hazard Mitigation Plan 13. Consider Approval of Town Officials' Annual Reports 14. Consider Approval of Town Justices' Annual Reports 15. Discussion of 2003 Town of Ithaca Priorities 16. Consider Appointment of Conservation Board Member 17. Discussion of Association of Towns Resolutions 18. Consider Approval of 2003 Budget Amendment - Parks and Open Space Reserve 19. Consider Approval to Amend and Restate the Model Deferred Compensation Plan I » 20. Consider Approval of Drug and Alcohol Policy ! 21. Consent Agenda a. Approval of January 13, 2003 Town Board Minutes b. Town of Ithaca Warrants c. Bolton Point Warrants d. Approval of Year End Records Management Disposition Listing e. Promotional Appointment of Heavy Equipment Operator f. Promotional Appointment of Motor Equipment Operator g. Yard Waste Pick-Up Dates 22. Report of Town Officials a. Town Clerk b. Highway Superintendent c. Director of Engineering d. Director of Planning e. Director of Building/Zoning f. Human Resource Manager g. Budget Officer h. Network/Records Specialist i. Receiver of Taxes j. Attorney for the Town I I 23. Report of Town Committees and Boards a. Purchase of Development Rights Committee b. Capital Planning Committee c. Cayuga Lake Watershed Intermunicipal Organization d. Codes and Ordinances Committee e. Fire Contract Negotiating Committee f. Personnel Committee g. Public Works Committee h. Records Management Advisory Board h. Safety Committee i. Sewer Contract Committee j. Special District Benefit Assessment Committee k. Transportation Committee 24. Review of Correspondence 25. Consider Adjournment TOWN OF ITHACA TOWN BOARD SI6N-IN SHEET DATE: Monday, February 10, 2003 (PLEASEPRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE /%rA/rADDRESS/AFFILIATION ■V03 ^ -diHu^tro (■^ 6 \Cl ^.niv. yy z. C o<v-v''/^ /> f ^ February 10, 2003 Town Board Minutes Approved March 10, 2003 REGULAR MEETING OF THE ITHACA TOWN BOARD 215 NORTH TIOGA STREET, ITHACA, NEW YORK FEBRUARY 10, 2003 at 5:30 p.m. BOARD MEMBERS PRESENT: Supervisor Valentino, Councilwoman Russell, Councilwoman Grigorov, Councilman Lesser, Councilman Burbank, Councilman Niederkom TOWN OFFICIALS AND STAFF PRESENT: Tee-Ann Hunter, Town Clerk; John Barney, Attorney for the Town; Dan Walker, Town Engineer; Fred Noteboom, Highway Superintendent; Jon Kanter; Director of Planning; Al Carvill, Budget Officer; Judy Drake, Human Resources Manager; Andy Frost, Director of Building & Zoning. OTHERS PRESENT: Kathleen Herrera, 203 Elm Street, Ithaca; Greg Kirkpatrick, Board of Fire Commissioners; Tim Joseph, Tompkins County Board of Representatives CALL TO ORDER: The meeting was called to order at 5:30 p.m. and Supen/isor Valentino led the assemblage in the Pledge of Allegiance Agenda Item No. 3 - Report of Tompkins Countv Board of Representative Tim Joseph appeared before the Board on behalf of the Tompkins County Representatives. Mr. Joseph reported he attended the New York State Association of Counties 2003 Conference. The big topic of discussion was Governor Pataki's draft budget and Medicaid. New York State is in serious financial difficulties and the Governor's approach to cutting spending is to cut County and School District aid. This means the State is eliminating their contribution to County programs, but is not reducing the State mandates for the programs. Mr. Joseph stated he is going to spend 2003 working against the unbearable shift in taxes from sales tax, income tax, and other State levies to property taxes. New York State has the highest property taxes in the country. One local impact is on the Recreation Partnership. The Mayor of Ithaca has introduced a new proposal for dividing the cost of facilities, which asks the County to pick up some of the cost for the facilities. The County is going to be faced with eliminating important sen/ices. Youth recreation is traditionally a City and Town responsibility. Supervisor Valentino explained her approach to the situation: if the Towns and County feel they cannot come up with this kind of money then the Recreation Partnership needs to take a look at increasing fees, cutting services, and scaling back. Councilman Niederkom asked if Mr. Joseph had received support from other counties. Mr. Joseph stated there is tremendous support. The Association of Counties is launching a "Cap Medicaid" campaign. The cost of Medicaid is devastating to counties statewide. Tompkins County's tax increase was in the middle of the statewide range. Some counties imposed a 24 percent tax increase. STORM, The Southern Tier Organization for the Reform of Medicaid, has been started. Invitations have been sent out for more counties to join. All county representatives are very upset and ready to take drastic actions. STORM is considering reaching out to major employers and unions to reach out to State Senators. 1 February 10, 2003 Town Board Minutes Approved March 10, 2003 Other counties are very angry and upset and beginning to organize. The State can shift costs to the counties through many mechanisms. Mr. Joseph sees the danger of winning the battle against Medicaid, but having other State funded programs shifted to the counties. Mr. Joseph is focusing his own efforts and working to get other counties to focus more effort on the burdens being placed on the property tax. Program funding has been and continues to be shifted to the property tax. Supervisor Valentino explained that she has received numerous phone calls regarding the burden of property taxes. Some people have to move from their homes. Medicaid has also been reducing the list of medications that they are willing to cover. Mr. Joseph felt it is important to recognize that the property tax is mostly school tax. The State cuts in school aid are going to have more impact on property tax than anything the County or Towns do. The counties need to form an alliance with the school districts. Councilwoman Grigorov commented that Governor Pataki has been reducing income taxes for large corporations. She asked if corporations also paid property taxes. Mr. Joseph responded that property taxes are much more regressive. Corporations pay property taxes, but a smaller percentage of them. It is the individual homeowner who receives the brunt of the property tax. Corporations get other reliefs and credits. They do not pay property taxes at the same rate that homeowners do. Mr. Joseph explained the way property taxes hit businesses is discriminatory. Any business that is high on property values pays a big portion of that. Financial institutions that may have millions or billions of dollars, but have small buildings, do not pay much. A manufacturing business gets hit very heavily. NYSEG and the power plants are very large property tax payers. It affects small businesses as well. Councilman Lesser commented the County has reassessed properties and assessments have increased. Residents are being hit twice with the assessment increase and property tax increase. Supervisor Valentino stated it is hard to keep it balanced. She feels there are spikes in real estate assessments due to the market, which may cause unrealistic increases in assessments. Mr. Joseph replied the county re-evaluates continuously. The impact is only for a year or two. Sales are tracked throughout the County continuously. Re-evaluations are done on areas where houses are selling, but not were they are not selling. In response to Councilman Burbank's question, Mr. Joseph explained everyone needed to recognize the State has a hard problem to solve with State revenues being down. The State ^ needs to raise taxes or cut services dramatically. The counties want the State to do it honestly. The Governor has stated he is not raising job-killing taxes. It left him room to raise a lot of other little taxes, including property taxes. The Governor made a big show of cutting F" back spending, carefully cutting the spending that will cause someone else to raise taxes and take the blame. The State needs to face the problem and take appropriate action. r February 10, 2003 Town Board Minutes Approved March 10, 2003 Councilman Lesser recalled last month the board talked about the purchase of the Food Net building. The Town raised the concern that the County was purchasing the building for more than the building was assessed or appraised. Mr. Joseph explained there are certain circumstances where you cannot pay less than the appraised value, but nothing was found on paying more than the appraised value. Agenda Item No. 4 - Report of Fire Commissioners (Attachment #1-written report) Greg Kirkpatrick appeared before the Board with the monthly report of the Fire Commissioners. Supervisor Valentino informed the board that the City Common Council passed the Fire Contract. Common Council also voted to pay the gap between the military pay and the fire fighter's pay. Agenda Item No. 5 - Persons to be Heard No persons present to be heard. Agenda Item No. 6 - Public Hearing - Noise Permit Reouest from "Take Back the Night" (Attachment #2 - Application) Kathleen Herrera Berry appeared before the board regarding a Noise Permit Application. Supervisor Valentino expressed the Board's concern about the safety of the marchers along Coddington Road. Ms. Berry responded the route had been used for the last couple of years. The intention is to have people who are wearing colored vests on the outside of four people walking abreast. There is not agreement on another route from Ithaca College. The intention of the march is to recognize people from Ithaca College and Cornell University who are survivors of sexual assault. Councilwoman Russell asked if the Town was liable if the board approves the permit. Attorney Barney responded the Town does not assume liability by granting a noise permit. The sponsor of the march has liability. Ms. Berry informed the board the Sheriff's Department, Cornell and Ithaca College were notified about the event. Last year's event had 50 participant and the year before that there were 300 participants. The number of participants varies depending upon the effort put into the event. The chanting and bullhorn will not occur later than 6:00 p.m. TB RESOLUTION NO, 2003-008: Approval of Noise Permit for "Take Back the Night", April 11, 2003 RESOLVED, that the Town Board approves the Noise Ordinance Permit for 'Take Back the Night" based upon the application and event materials submitted to the Town Board; and February 10, 2003 Town Board Minutes Approved March 10, 2003 BE IT FURTHER RESOLVED, the event is permitted to take place on Friday, April 11, 2003 with the activity ending by 6:00 p.m. MOVED: Supervisor Valentino SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Counciiwoman Russell, aye; Counciiwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No. 7 - Discussion of Interceptor Sewer Agreement (Attachment #3 - Draft Agreement and Projects 1995-1999) Supervisor Valentino reported they are still working on the language and cleaning up the agreement. They have tentatively reached an agreement to pay $661,000, which includes an overhead charge to the City of about 10%. The agreement on the pump stations is that the Town is buying 17%. The Town does not really need the pump stations and will only be paying 10% of the maintenance costs. Supervisor Valentino explained this is the service agreement, they also need agreements on p- a five-year capital plan and other projects. The Town does not want to be tied to any j percentage. The percentages need to be removed from the agreement. The Town has been ' paying the City $165,000 per year as part of 17 percent of their total sewer operating budget under the 1992 agreement. The Town has already paid the City close to $2 million for maintenance of the sewers. Part of the new agreement is to discontinue the payment to the City under the 1992 agreement and work out direct maintenance charges. Mr. Walker reported the proposed agreement is straightforward and easy to figure out. The network of interceptors will be specifically identified on the map and written up in the agreement. The Town will pay part of the maintenance costs specific to the sewers after the City documents the cost with monthly invoices. Supervisor Valentino told the board agreement regarding charge backs and overhead is not as far along. The City would like to tie the two together. As long as the Town is having a problem on the charge backs, the City will only be paid on a monthly basis. The Town is trying to keep the pressure on the City to finally reach a settlement. Mr. Walker added the principle use of the interceptors is transmission. They carry the sewage from point a to point b. Some of the function ends up being a collection system ^ function because it travels through the City. The City is rebuilding Route 13 and a lot of utilities are being moved. The benefit comes in making the system larger. The problem has been figuring out what the benefit is. P" The board discussed setting a public hearing at the March Town Board meeting. 4 February 10, 2003 Town Board Minutes Approved March 10, 2003 Fire Contract: The board set a public hearing regarding the Fire Contract with the City of Ithaca for Monday, March 10, 2003 at 6:15 p.m. TB RESOLUTION NO. 2003-009: Setting a Public Hearing Date for the Approval of the Fire Protection Contract with the City of Ithaca RESOLVED, that the Town Board hold a public hearing at the Town Hail, 215 North Tioga Street, Ithaca, New York, on the id*" day of March, 2003 at 6:15 p.m. for the purpose of considering the proposed Fire Protection Contract with the City of Ithaca. RESOLVED, that at such time and place all persons interested in such agreement may be heard conceming the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, said publication to occur not less than ten days before the day designated above for the public hearing. MOVED: Supervisor Valentino SECONDED: Councilman Niederkorn VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkom, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No. 8 - Consider Approval of Agreement with Conifer Reality for Payment in Lieu of Taxes for Ellis Hoiiow Apartments Supervisor Valentino told the board that Ellis Hollow Apartments has changed ownership. Attomey Barney and Supervisor Valentino reviewed the in Lieu of Taxes Agreement and determined the same conditions exist that the Town approved under the previous owner. TB RESOLUTION NO, 2003-010: Authorizing the Town Supervisor to Execute Documents with Conifer Ellis Hollow, LLC Consenting to the Filing of Documents Creating Conifer Ellis Hollow, LLC, and Assigning the Payment in Lieu of Taxes Agreement Related to Ellis Hoiiow Apartments WHEREAS, Groff Associates, later known as Ellis Hollow Associates, entered into an Agreement (The "PILOT Agreement") dated November 30, 1973 with the Town pursuant to which Groff Associates agreed to make certain payments in lieu of taxes in conjunction with property described in said Agreement which has become known as the Ellis Hoiiow Apartments; and February 10, 2003 Town Board Minutes Approved March 10, 2003 WHEREAS, Ellis Hollow Associates transferred the Ellis Hollow Apartments to Ellis Hollow Associates, LP., an affiliate of Home Properties of Rochester, New York; and WHEREAS, Ellis Hollow Associates, LP. is in the process of transferring the property to a new entity to be known as Conifer Ellis Hollow, LLC, a New York Limited Liability Company; and WHEREAS, the Town previously consented to the transfer of the Ellis Hollow Apartments from Ellis Hollow Associates the Ellis Hollow Associates, L.P. and entered into an amendment of the PILOT Agreement in conjunction with such transfer; and WHEREAS, the Town Supervisor, as chief financial officer of the Town, has been requested by Conifer Ellis Hollow, LLC, to approve the operating agreement of such limited liability company, to consent to the filing of the Certificate of Creation of a Redevelopment Company, and to determine that the transfer of the Ellis Hollow Apartments to such limited liability company is necessary and convenient for the public purposes defined in Article 5 of the Private Housing Finance Law; and WHEREAS, the Town has also been requested by Conifer Ellis Hollow, LLC, to enter into an agreement assigning the PILOT Agreement from Ellis Hollow Associates, L.P. to Conifer Ellis Hollow, LLC, and the plan to pursuant to which; and WHEREAS, Conifer Ellis Hollow, LLC, has assured the Town that it intends to continue to operate the facility as housing for the elderly of low income; and WHEREAS, the property is regulated by the New York State Division of Housing and Community Renewal with respect to the maximum rents that may be charged and is further subsidized through the Section 8 program; and WHEREAS, Ellis Hollow Associates, the Town and the County of Tompkins on June 22, 1994, entered into an amendment to the original Agreement setting forth in greater detail the specific arrangements for calculating the payments to be made in lieu of taxes; and WHEREAS, assignment of the Agreement requires consent of, among others, the Town of Ithaca; NOW, THEREFORE, be it RESOLVED, that the Town Supervisor is hereby authorized to execute the Certificate of Approval of Supervising Agency approving the terms of the Operating Agreement of Conifer Ellis Hollow, LLC, consenting to the filing of Certificate of Creation of a Redevelopment Company with the Town, and determining that the transfer of the Ellis Hoilow Apartments to Conifer Ellis Hollow, LLC is necessary and convenient for the public purpose; and it is further RESOLVED, that the Town of ithaca hereby consents to the assignment to Conifer Ellis Hollow, LLC, of the Payment in Lieu of Taxes Agreement between the Town of Ithaca n February 10, 2003 Town Board Minutes Approved March 10, 2003 and Groff Associates dated November 20, 1973 as amended by an Agreement dated June 22, 1994 between the Town of Ithaca, Ellis Hollow Associates and the County of Tompklns; and It Is further RESOLVED, that the Town Supervisor be and she hereby Is authorized to execute an assignment on behalf of the Town; and It Is further RESOLVED, that authorization of said assignment is based upon the facts presented to the Town and the assurances of Conifer Ellis Hollow, LLC, that the facility will continue to be operated as housing for the elderly of low Income. MOVED: Councllwoman Grigorov SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councllwoman Russell, aye; Councllwoman Grigorov, aye; Councilman Lesser, aye; Councilman NIederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No. 9 ~ Consider Referral of Draft Revised Zoning Ordinance and Map to Planning Board for Recommendations - (Attachment #4 - Emails from David Klein) Supervisor Valentino reported she talked with Councilman Klein regarding the Draft Revised Zoning Ordinance. Councilman Klein felt it would be beneficial to defer the discussion until he was able to be present. The board set a special Town Board Meeting for Thursday, February 27, 2003 at 5:30 p.m. to discuss the Referral of Draft Revised Zoning Ordinance and Map to Planning Board for Recommendations. Agenda Itenn No, 10 ~ Consider Authorization to Hire Appraiser to Review Completed Appraisal Regarding Pew Trail Properties Mr. Kanter presented the board with a draft resolution authorizing a review appraisal for the Pew Trail. The Town had four appraisals completed for the Pew Trail properties. Four separate properties are involved. The State requires that a review appraisal be done of these appraisals. Mike Smith contacted four appraisers, from which the Town received only one estimate. That appraiser, Mr. Gardner, did find some potential problems with the appraisals when he looked at the State requirements. The Town was given an estimate of between $500 to $1,000 per appraisal for a total of $2,000 to $4,000. There are monies set aside in the Pew Trail Capital Account. Attorney Barney asked if new appraisals would need to be done if the reappraisal showed a number of defects. Mr. Kanter responded he is not sure if they would have to do a reappraisal of the reappraisal. The Town will have to do what the State requires. February 10, 2003 Town Board Minutes Approved March 10, 2003 TB RESOLUTION NO. 2003-011: AUTHORIZATION FOR TOWN STAFF TO PROCEED WITH CONTRACTING FOR REVIEW APPRAISAL SERVICES WHEREAS, four appraisals have been completed by J. Bentkowski Appraisal Associates for the land being acquired by the Town for the William and Hannah Pew Bikeway and the Baldwin / Colle property for which review appraisals are now needed as a requirement of the NYS Department of Transportation in conjunction with the grant obtained by the Town; and WHEREAS, the Town Planning Department has obtained one general cost estimate from a qualified appraiser to determine the approximate cost and time frame for the reviews after requesting three estimates, which will depend on the amount of time required for the review and if changes need to be made, with an estimated cost to be between $2,000.00 and $4,000.00, for review of all four appraisals; and NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca does hereby authorize the hiring of a review appraiser at a cost not to exceed $4,000.00, to be allocated from account A7710.255. MOVED: Supervisor Valentino SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Mr. Carvill informed the board that money had not been budgeted in the 2003 budget. The board considered putting the money into the budget. The capital project does not include any funding, which the Town has been paying for. Mr. Kanter responded there is money in the Planning Study Account, but thought there was money in the capital budget for this. Mr. Can/ill explained the capital budget includes monies that are reimbursable under the grant. Attorney Barney suggested the board pass a resolution increasing the budget line by up to $4,000 to line item A7710 from the unappropriated fund balance. TB RESOLUTION NO. 2003-012: Budget Amendment for Appraisal Services for the William and Hannah Pew Trail RESOLVED, that there be transferred from A599 Appropriated Fund Balance to A7710.255 Land Acquisition - Baldwin/Colle Property $4,000.00 to cover the cost of the review appraisals approved by resolution 2003-11. MOVED: Supervisor Valentino SECONDED: Councilwoman Russell r r February 10,2003 Town Board Minutes Approved March 10, 2003 VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkom, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No. 11 - Discussion regarding Draft Notice of Intent for Phase II Storm Water Implementation Plan (Attachment #5 — Draft Notice of Intent) Mr. Walker explained the Environmental Protection Agency requires small municipal separate storm sewer systems to have permits, and thehe Town needs to apply for a SPDES General Permit from New York State Department of Environmental Conservation. The first step is to file a draft notice of intent with DEC. The board received the Notice of Intent in their packet. Staff has checked off the basic items to include in their plan. The permit includes public participation, involvement, and education in developing the storm water plan. The Town needs to have operating procedures for all road ditches and storm drains to minimize any contamination or pollution of State waters. Mr. Noteboom has been working on housekeeping issues with his staff, Ms. Ritter and Mr. Smith. The plan needs to include all Town watersheds and how the Town is going to prevent pollution. The Town has until 2004 to complete the plan. The Town has already implemented 50 percent of what is being asked for. The Town already regulates storm water discharges and sediment and erosion control plans for new construction and developments. The Town is in the process of developing the watershed plans. The Zoning Ordinance and Comprehensive Plan has directed the Town towards protecting waters. There are many things in place. Mr. Kanter responded it is a federal mandate through the EPA coming down to all the States. TB RESOLUTION NO. 2003-013: Authorization for the Town of Ithaca Supervisor to Sign the Notice of Intent for Coverage Under a SPDES General Permit for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems RESOLVED, that the Town Board authorizes the Town Supervisor to sign the Draft Notice of Intent for Coverage Under a SPDES General permit for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems to be submitted to New York State Department of Environmental Conservation (DEC) for compliance with Phase II Stormwater Management requirements. MOVED: Councilwoman Grigorov SECONDED: Councilwoman Russell ^ VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkom, aye; Councilman Burbank, aye. The motion was carried unanimously. February 10, 2003 Town Board Minutes Approved March 10, 2003 Agenda Item No. 12 - Discuss Approval of Cooperative Agreement for Development of Funding Application for Hazard Mitigation Plan (Attachment #6 - Grant Application and Cost Share Information) Mr. Walker reported that FEMA Is trying to reduce the risk of disasters / hazards and the cost of cleanup. Communities are being encouraged to develop tools to minimize the impact of potential disasters. FEMA is looking at a wide range of natural hazards, technological hazards including spills, and human caused hazards including terrorism. Money will be available from the State and Federal Governments to implement a plan. The County Planning Department has agreed to develop the application for the plan and to coordinate the plan on behalf of county municipalities. The estimated cost of the plan itself, including coordination by the County, research, and some other expenses would be approximately $72,000. The federal government says there is 75% cost sharing available from them through the State Emergency Management Office. We're anticipating because we're preparing a multi-jurisdictional plan / application we should get the 75% cost sharing. The Town's cost would be about $3,800. That is based on three ratios. The County Planning Department looked at total population, total land area and total assessed value and weighed them equally for all the towns in the County and came up with the percentage of cost. The County will be contributing as well. The resolution before the board authorizes the County to act as agent and file the applications with the State. Mr. Carvill asked if the plan was to be funded in 2003, if so, then it would need to be budgeted. Mr. Walker explained a budget would be developed at the next meeting. He would provide Mr. Carvill with the information after a budget has been established. Recovery money is still available from the Federal and State Governments should a disaster occur. The goal is to reduce the recovery costs by mitigating losses. It is also part of the Emergency Management Plan as well. TB RESOLUTION NO. 2003-014: Supporting the Tompkins County Multi-Jurisdictionat Pre-Disaster Mitigation Grant Application WHEREAS, the Federal Disaster Mitigation Act of 2000 encourages and rewards local governments that initiate pre-disaster planning to identify and mitigate, where practicable, Natural, technological, and human-caused hazards within their communities, and to promote the development of more disaster resistant communities; and WHEREAS, the residents of the Town of Ithaca are vulnerable to potential hazards, including: 1) natural hazards, such as flooding, severe weather (including summer storms, windstorms, tornadoes, snowstorms, and ice storms), fire drought, and other natural hazards, 2} technological hazards, such as transportation accidents and hazardous material spills, and 3} human-caused hazards, such as civil unrest, riots, and acts of terrorism; and WHEREAS, a hazard mitigation plan that address these potential disasters will help improve the ability of the Town of Ithaca to minimize the loss of life and property and disruption to the economic well-being of the community due to a disaster, and to lay the foundation for a speedier recovery should a disaster strike; and 10 February 10, 2003 Town Board Minutes Approved March 10, 2003 WHEREAS, by November, 2004, participation in the development and adoption of an All- Hazard Mitigation Plan will be required to receive State and Federal funding for certain capital improvements and other hazard mitigation initiatives; and WHEREAS, the New York State Emergency Management Office is administering a competitive Pre-Disaster Mitigation grant program that reimburses successful applicants 75% of the cost of preparing an All-Hazard Mitigation Plan; and WHEREAS, representatives of the Town of Ithaca have participated in discussions with interested municipalities regarding preparing a grant application and All-Hazard Mitigation Plan with multiple Jurisdictions in Tompkins County; and WHEREAS, The Tompkins County Planning Department has agreed to facilitate the completion of a Pre-Disaster Mitigation Plan grant application and to oversee and administer the preparation of a Multi-Jurisdictional All-Hazard Mitigation Plan for Tompkins County; and WHEREAS, a cost allocation structure to pay for the 25% local contribution required by grant recipients to prepare the All-Hazard Mitigation Plan has been discussed by the participating municipalities; NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca does hereby support the preparation of a grant application to develop a Multi-Jurisdictional All- Hazard Mitigation Plan for Tompkins County and authorizes the Tompkins County Planning Department to prepare a Pre-Disaster Mitigation grant application for Tompkins County; and BE IT FURTHER RESOLVED, that in the event the grant application is approved and funded, the Town of Ithaca agrees to actively participate in the development of a Multi-Jurisdictional All-Hazard Mitigation Plan for Tompkins County; and BE IT FURTHER RESOLVED, that in the event the grant application is approved and funded, the Town of Ithaca agrees to contribute matching funds or in kind services in a formula and amount to be agreed upon by all parties prior to the initiation of the preparation of a Multi- Jurisdictional All-Hazard Mitigation Plan for Tompkins County. MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda item No. 13 - Consider Approval of Town Officials' Annual Reports (Attachment #7) Town Officials submitted their annual reports to the Board in their packet. The Budget Officer was unable to submit his annual report because he had not received the required software from the State. 11 February 10, 2003 Town Board Minutes Approved March 10, 2003 Councilman Niederkorn asked Mr. Noteboom if it is typical to have 21 water main breaks. Mr. Noteboom though the number could be low. Many of the breaks occurred at the end of the ^ year. TB RESOLUTION NO, 2003-015: ANNUAL REPORT OF TOWN OFFICALS WHEREAS, the following officials of the Town of Ithaca have presented their 2002 ANNUAL REPORTS to the governing Town Board for review and approval for filing; and WHEREAS, the governing Town Board has reviewed and accepted the said 2002 ANNUAL REPORTS for filing by the Town Clerk; now, therefore be it RESOLVED, the governing Town Board of the Town of Ithaca does hereby accept and approve for permanent filing by the Town Clerk the 2002 ANNUAL REPORTS OF THE FOLLOWING OFFICIALS: Town Clerk Town Highway Superintendent Director of Engineering Director of Planning Director of Building/Zoning ! Human Resources Officer Network/Records Specialist MOVED: Councilman Niederkorn SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No. 14 - Consider Approval of Town Justices' Annual Reports (Attachment #8) The board did not receive an annual report from Town Justice Raymond Bordoni; it will be submitted at the March meeting. Justice Clarence Larkin submitted his annual report to the board in the packet. TB RESOLUTION NO. 2003-016: TOWN JUSTICE LARKIN 2002 ANNUAL REPORT WHEREAS, Town Justice Clarence Larkin has presented his 2002 Annual Report to the governing Town Board as required by Town Law; now, therefore be it RESOLVED, the governing Town Board of Town of Ithaca hereby accepts for filing by the Town Clerk, the attached 2002 Annual Report of Town Justice Clarence Larkin. 12 February 10, 2003 Town Board Minutes Approved March 10, 2003 MOVED: Councilwoman Russell ^ SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkom, aye; Councilman Burbank, aye. The motion was carried unanimously. Agenda Item No. 15 - Discussion of 2003 Town of Ithaca Priorities Department heads included 2003 priorities in their annual reports. Mr. Walker explained the West Hill Water Tank is a project the Town started two years ago when they did the pump station. The tank is in limbo because of land rights issues. He would like to focus on that. There are two sites on EcoVillage and another two sites on the Eddy property. It is a critical link in the plans. Mr. Walker would like to begin construction in May or June and have it operational by the end of 2003. The project will also facilitate providing water to the Town of Ulysses. The hospital sewer replacement and Biggs water projects are under construction. The anticipated completion date is August 2003. The Hannah Pew Trail is a priority. In conjunction with the trail construction, resources can be utilized to stabilize the area. The Kings Way water improvement deals with replacing an underground PRV. It will improve the water pressure on the south end of Danby Road. There is only clean up left on the Burns Road Water Main construction. The project was completed in less than a month. The contractor did a good job and came in under budget. Survey work will begin on Tutelo Park and Sapponi Park projects. The Eastern Heights drainage is an on-going project. The East Hill Water Tank is a Bolton Point Tank, but the Town is doing the design work. It should be built this summer. The interceptor sewer plan is a major priority for 2003. Another goal is to build the South Hill transmission main. The preliminary design is underway. Supervisor Valentino and Mr. Carvill looked at the Town's finances. Interest rates are really low. They thought instead of borrowing money from the sewer fund, it would make more sense to think about getting a bond anticipation note for one or two years depending upon the interest rates. Mr. Walker planned to have the budget developed for the March meeting. Councilwoman Russell stated the Town is moving ahead with the Tutelo Park planning in 2003. The survey work will need to be completed. Mr. Walker stated the survey work is ^ planned for the interns this summer. The Town will be setting up control points so that as developers come in the Town can ask them to base their surveys on the control points. Receiving data in a good format will help with future roadwork. Water and sewer database development is an in-house engineering project utilizing interns. Supervisor Valentino asked the board what projects they would like to see staff start or accomplish in 2003. Supervisor Valentino would like to see an improved Ethics Law and 13 February 10, 2003 Town Board Minutes Approved March 10, 2003 passage of the Zoning Ordinance. Another priority is updating the various Town plans and policies. Councilman Lesser mentioned the Transportation Committee would like to develop a Transportation Plan. Councilwoman Russell felt the Town needed to start planning the trail that will be developed in conjunction with the South Hill transmission main. Mr. Walker stated the Town is negotiating for a right-of-way on the Emerson Electric property for a water line. It could also serve as a trail easement. It would be away from the building, which is their main concern. The Town has a draft easement from Parks and Recreation. Mr. Kanter received a message from Fernando de Argon. Mr. de Argon is putting together possible projects under the new T21 preauthorization. Trail planning for South Hill would be a possible project. Agenda Item No. 16 - Consider Appointment of Conservation Board Member (Attachment #9 - Letter and Resume) Councilwoman Russell was involved with the interview of the potential Conservation Board Member. Mr. Kanter met Mr. Katzmann at the last Conservation Board Member. Mr. Katzmann is opening a business dealing with new environmentally sound materials for homes. TB RESOLUTION NO. 2003-017: Appointment of Conservation Board Member BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby appoints the following individual to sen/e on the Conservation Board for the term of office indicated: CONSERVATION BOARD (TWO YEAR TERM): Brent Katzmann February 10, 2003 - December 31, 2004 1335 Mecklenburg Road Ithaca, NY 14850 MOVED: Councilwoman Russell SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Agenda Item No. 17 - Discussion of the Association of Towns Resolutions (Attachment #1-8^ 14 February 10, 2003 Town Board Minutes Approved March 10, 2003 Councilman Burbank is attending the Association of Towns meeting in February and the Board discussed the Association's proposed Town Resolutions. He felt he was not be able to support the Wicks Law resolution. Agenda Item No. 18 - Consider ApDroval of 2003 Budget Amendment -• Parks and Open Space Reserve TB RESOLUTION NO. 2003-018: INCREASED PARKS and OPEN SPACE CASH RESERVE FUNDING Whereas: in 2002 this governing board appropriated funds totaling $25,000 as part of the Town's annual commitment in funding the existing cash reserve for the acquisition of development rights and the future preservation of parks and open space, and Whereas: during the closing of the 2002 Accounting and Budgetary Records of the Town the Town's Budget Officer disclosed that the annual reserve contribution to the reserve was inadvertently not done, and Whereas: the Town Budget Officer is seeking the approval and authority from this Board to increase the 2003 Budgeted Appropriation (A7110.490) - Parks & Open Space Program by $25,000 bringing the total 2003 cash reserve funding level to $60,000, and therefore be it Resolved: that this governing Board authorizes, approves and directs the Town Budget Officer to record the appropriate and necessary budgetary accounting and finance transaction in the 2003 budget, and be it further Resolved: that the town budget officer is authorized and directed to make the appropriate cash deposit from the Town's Unreserved Cash to the "Parks & Open Space Cash Reserve." MOVED: Supervisor Valentino SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Agenda Item No. 19 - Consider Approval to Amend and Restate the Model Deferred Compensation Plan ^ Mrs. Drake reported the State has changed the model plan that became effective January 1, 2003. The board was supplied with a copy of the changes. TB RESOLUTION NO. 2003-019 - Approval to Amend and Restate the Model Deferred Compensation Plan 15 n February 10, 2003 Town Board Minutes Approved March 10, 2003 WHEREAS, the New York State Deferred Compensation Board (the "Board"), pursuant to Section 5 of the New York State Finance Law ("Section 5") and the Regulations of the New York State Deferred Compensation Board (the "Regulations"), has promulgated the Plan Document of the Deferred Compensation Plan for Employees of Town of Ithaca (the "Model Plan") and offers the Model Plan for adoption by local employers; and WHEREAS, Town of Ithaca, pursuant to Section 5 and the Regulations, has adopted and currently administers the Model Plan known as the Deferred Compensation Plan for Employees of Town of Ithaca; and WHEREAS, effective January 1, 2003, the Board amended the Model Plan to adopt provisions relating to regulations pertaining to Section 457 and Section 401(a)(9) of the internal Revenue Code, technical amendments to the Economic Growth and Tax Relief Reconciliation Act of 2001 ("EGTRRA") as they apply to the Model Plan and to adopt modifications that update certain administrative provisions; WHEREAS, the Board has offered for adoption the amended and restated Model Plan to each Model Plan sponsored by a local employer in accordance with the Regulations; and WHEREAS, upon due deliberation, Town of Ithaca has concluded that it is prudent and appropriate to amend the Deferred Compensation Plan for Employees of Town of Ithaca by adopting the amended and restated Model Plan. P" NOW, THEREFORE, BE IT ' RESOLVED, that the Town Board of the Town of Ithaca does hereby amends the Deferred Compensation Plan for Employees of Town of Ithaca effective February 10, 2003 by adopting the amended and restated Model Plan effective January 1, 2003, in the form attached hereto as Exhibit A. MOVED: Supervisor Valentino SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Agenda Item No. 20 - Consider Approval of Drug and Alcohol Policy Mrs. Drake reported the Personnel Committee had reviewed the Drug and Alcohol Policy. ^ The Committee expanded it to include lawfully and unlawfully approved drugs. The Drug and Alcohol Testing Policy Procedure is an attachment to the Personnel Manual. A new item in the testing policy relates to the use of prescribed or over the counter medications. ^ Employees are required to notify their employer if they are taking a prescribed or over the i counter medication that impairs their ability to perform a safety sensitive job. 16 February 10,2003 Town Board Minutes Approved March 10, 2003 TB RESOLUTION NO. 2003-020: Approval of Revised Drug and Alcohol Policy WHEREAS, the Personnel Committee has reviewed and revised the current Drug and ^ Alcohol Policy that was approved as part of the Personnel Manual in November2002; and WHEREAS, after discussion, the Personnel Committee recommends the Town Board approving the revised Drug and Alcohol Policy (see attached); and WHEREAS, the Human Resources Manager and the Highway Superintendent have reviewed the Drug and Alcohol Testing Policy and Procedure and recommend updating the policy as it has not been reviewed since 1997; Now, Therefore, Be It RESOLVED, the Town Board of the Town of Ithaca does hereby approve the revised Drug and Alcohol Policy as recommended by the Personnel Committee and the Drug and Alcohol Testing Policy and Procedures as recommended by the Human Resources Manager and Highway Superintendent; and be it further RESOLVED, the Human Resources Manager is directed to incorporate these revised policies into the Personnel Manual. MOVED: Councilwoman Grigorov SECONDED: Councilwoman Russell VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. Additional Agenda Item No. 1 - Approval of Municipal Representative to the Tompkins County Water Resources Council TB RESOLUTION NO, 2003-021: ADorovai of Municipal Representative to the Tompkins County Water Resources Council BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves Catherine Valentino as a Municipal Representative to the Tompkins County Water Resources Council for a term ending December 31, 2005. ^ MOVED: Councilwoman Russell SECONDED: Councilman Lesser VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Niederkorn, aye; Councilman Burbank, aye. The motion was carried unanimously. 17 February 10, 2003 Town Board Minutes Approved March 10, 2003 Agenda Item No. 21 - Consent Agenda TB RESOLUTION NO. 2003-022: Consent Agenda Items. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items Numbers through as presented. MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. a. Approval of January 13, 2003 Town Board Minutes TB RESOLUTION NO, 2003-022a: Town Board Minutes WHEREAS, the Town Clerk has presented the minutes for the Year End Town Board j Meeting held on December 31, 2002 and the Regular Town Board Meeting held on January ' 13, 2003, to the governing Town Board for their review and approval of filing; NOW, THEREFORE, BE IT RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meeting held on December 31, 2002 and January 13, 2003 as presented at the February 10, 2003 board meeting. MOVED: Councilman Lesser SECONDED:Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. b. Town of Ithaca Warrants TB RESOLUTION NO. 2003-022b: Town of Ithaca Warrants. WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and r* WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it 18 February 10, 2003 Town Board Minutes Approved March 10, 2003 RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOB. 6299-6406 General Fund Townwide General Fund Part Town Highway Fund Part Town of Ithaca Water Fund Sewer Fund Trumansburg Rd Sewer Impr Public Works Fac Renovation & Construction Burns Rd Water Line Construction Fire Protection Fund Forest Home Lighting District Glenside Lighting District Renwick Heights Lighting District Eastwood Commons Lighting District Clover Lane Lighting District Winner's Circle Lighting District Burleigh Drive Lighting District West Haven Road Lighting District Coddinaton Road Lighting District $ $ 55,277.07 $ 7,925.45 $ 31,921.36 $ 12,912.05 $ 2,908.60 $ 67,757.80 $ 122,325.65 $ 75,112.93 35,883.15 174.80 $ $ $ $ $ $ $ $ $ 59.48 83.31 174.35 20.01 59.82 53.36 228.72 135.16 TOTAL S 413.013.07 MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supen/isor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. c. Bolton Point Warrants TB RESOLUTION NO. 2003-022c: Bolton Points Warrants. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it 19 February 10, 2003 Town Board Minutes Approved March 10, 2003 r RESOLVED, that the governing Town Board hereby authorizes the payment of the | ^ said vouchers. Voucher Numbers: 12-76, 804-811 '' Operating Fund $ 149,182.77 SCADA Project 12,570.78 Office A ddition 28,000.00 TOTAL $ 189.753.55 MOVED: Councilman Lesser SECONDED:CouncHwoman Grigorov VOTE: Supervisor Valentino, aye; CouncHwoman Russeii, aye; CouncHwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. d. Approval of Year End Records Management Disposition Listing TB RESOLUTiON NO, 2003'022d: RECORDS MANAGEMENT DISPOSmON LISTING. p-, I I WHEREAS, the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA) Records Retention and Disposition Schedule MU-1; and WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk), and Department Heads have reviewed and approved the disposition of the said records; now, therefore, be it RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA. MOVED: Councilman Lesser SECONDED: CouncHwoman Grigorov VOTE: Supervisor Valentino, aye; CouncHwoman Russeii, aye; CouncHwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkom, aye. 20 February 10,2003 Town Board Minutes Approved March 10, 2003 e. Promotional Appointment of Heavy Equipment Operator TB RESOLUTION NO. 2003-022e: Promotional Appointment of Heavy Equipment Operator WHEREAS, there is presently one vacancy in the full time position of Heavy Equipment Operator in the Highway Department do to the retirement of Charles Hulbert; and WHEREAS, the Human Resources Manager and Highway Superintendent have determined through interviews and evaluation that Jeffrey "Scott" Dean, Motor Equipment Operator, possess the necessary knowledge, skills and ability to satisfactorily perform the duties of the Heavy Equipment Operator; and WHEREAS, the Human Resources Manager and Highway Superintendent recommend the promotional appointment of Jeffrey "Scott" Dean to the Heavy Equipment Operator position; Now, Therefore, Be It RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular promotional appointment of Jeffrey "Scott" Dean as a full time Heavy Equipment Operator for the Highway Department, effective February 10, 2003; and be it further RESOLVED, this is a 40 hours a week position, at the hourly wage of $18.25, which is an estimated annual salary of $37,960, in Job Classification "L", with full time benefits; and be it further RESOLVED, if the said successfully completes the mandatory eight (8) week probationary period, ending April 7,2003, there will be no further action required by the Town Board. MOVED: Councilman Lesser SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman Niederkorn, aye. ^ f. Promotional Appointment of Motor Equipment Operator 21 February 10, 2003 Town Board Minutes Approved March 10, 2003 r TB RESOLUTION NO. 2003-022f: Promotional Appointment of Motor Equipment Operator _ WHEREAS, there is presently one vacancy in the full time position of Motor Equipment Operator In the Highway Department do to the promotional appointment of Jeffrey "Scott" Dean; and WHEREAS, the Human Resources Manager and Highway Superintendent have determined through Interviews and evaluation that Matthew Lincoln, Laborer, possess the necessary knowledge, skills and ability to satisfactorily perform the duties of the Motor Equipment Operator; and WHEREAS, the Human Resources Manager and Highway Superintendent recommend the promotional appointment of Matthew Lincoln to the Motor Equipment Operator position; Now, Therefore, Be It RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular promotional appointment of Matthew Lincoln as a full time Motor Equipment Operator for the ^ Highway Department, effective February 10, 2003; and be It further | RESOLVED, this Is a 40 hours a week position, at the hourly wage of $16.50, which Is an estimated annual salary of $34,320, In Job Classification "K", with full time benefits; and be It further RESOLVED, If the said successfully completes the mandatory eight (8) week probationary period, ending April 7, 2003, there will be no further action required by the Town Board. MOVED: Councilman Lesser SECONDED: Councllwoman Grigorov VOTE: Supervisor Valentino, aye; Councllwoman Russell, aye; Councllwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman NIederkorn, aye. g. Yard Waste Pick-Up Dates ^ TB RESOLUTION NO. 2003-022a: SPRING BRUSH AND LEAF COLLECTION WHEREAS, the Highway Department provides yard refuse disposal services for the I Town of Ithaca residents; 22 February 10,2003 Town Board Minutes Approved March 10, 2003 WHEREAS, twice annually the Highway Department collects brush and leaves from roadsides; now therefore be It; ^ RESOLVED, that the spring brush and leaf collection by the Highway Department will commence on Monday, April 14, 2003, until finished MOVED: Councilman Lesser SECONDED: Councllwoman Grigorov VOTE: Supervisor Valentino, aye; Councllwoman Russell, aye; Councllwoman Grigorov, aye; Councilman Lesser, aye; Councilman Burbank, aye; Councilman NIederkorn, aye. Agenda Item No. 22 - Report of Town Officials (Attachment #10) a. Town Clerk Ms. Hunter reported Councilman Burbank requested and received the board materials electronically. Ms. Hunter asked if other board members were interested in receiving materials in electronic format. Board members stated they preferred paper copies of the packet. Councilman Burbank stated he discovered it is easier to receive board materials in paper form. He felt it would be appropriate to reduce the amount of paper distributed. Ms. Hunter added that her staff will continue to try to reduce the amount of paper in the packet. b. Highway Superintendent 0. Director of Engineering d. Director of Planning e. Director of Building Mr. Frost mentioned there was a major fire on Tareyton Drive during early January. The furnace is believed to be the cause of the fire. f. Human Resources Specialist g. Budget Officer The Board received the January 2003 financial report. January is giving a healthy picture of where the Town is beginning the new year. The general fund is in a healthy position. The Town is beginning 2003 with $1.9 million of uncommitted funds. The annual tax levy is close $1 million. There is a five-year analysis of sales tax and mortgage tax revenues. Sales tax ^ and mortgage tax has been unexpectedly high. There is an expected 20 to 30 percent decline in mortgage refinancing. New construction is moving to rural areas where there are -n cheaper construction costs. Supervisor Valentino added the Town has done a good job of being conservative in not budgeting more than there is. Attorney Barney mentioned his office represents a number of lenders. They have received 22 or 23 percent more re-financing applications this year than they did this time last year. 23 February 10, 2003 Town Board Minutes Approved March 10, 2003 P There might not be as much of a reduction as predicted. His office has not seen a reduction I ' in applications. Mr. Carvill felt they would not be seeing mortgage tax revenue doubling. Attorney Barney agreed. ^ h. Network/Records Specialist i. Receiver of Taxes j. Attorney for the Town Agenda item No. 23 - Report of Town Committees and Boards a. Purchase of Development Rights Committee Supervisor Valentino reported the Town had closed on the Ferguson property. b. Capital Planning Committee The committee discussed the Coddington Road Sewer project. The developer would not be contributing as much as the Town had hoped, which would have enabled the consideration of the project. c. Cayuga Lake Watershed Intermunicipal Organization d. Codes and Ordinances Committee | Codes and Ordinances Committee will be discussing their work plan priorities at the February 19, 2003 meeting. Supervisor Valentino felt it would be appropriate to invite Codes and Ordinances Committee members that are not on the Town Board to attend the special meeting on February 27^^. e. Fire Contract Negotiating Committee f. Personnel Committee Final copies of the personnel manual will be distributed in February. g. Public Works Committee The completion date for the Public Works Facility is February 14, 2003. There will be a punch list of items to be completed. h. Records Management Advisory Board staff reported a successful day. They were able to clean up the archival vault workroom and relocate maps to the appropriate locations. Many unidentified boxes of records were gc ^ through and organized properly. Planning organized their records in the inactive storage room. ! Ms. Hunter reported the State Archives and Records Administration grant application requesting funding to purge and organize the court records had been submitted. 24 February 10, 2003 Town Board Minutes Approved March 10, 2003 i. Safety Committee j. Sewer Contract Committee k. Special District Benefit Assessment Committee The committee met and the Town only received three or four complaints about the tax bills. Most of the complainants did not understand why they were getting charged a benefit assessment. Staff has not come across any necessary refunds. L Transportation Committee The Transportation Committee plans to do additional traffic enforcement. The committee contacted the State Police barracks for additional enforcement. The Town has received money from the State towards the additional enforcement. Agenda item No. 25 - Consider Adiournment On motion by , seconded by the meeting was adjourned at p.m. Respectfully submitted, Tee-Ann Hunter Town Clerk SPECIAL MEETING - FEBRUARY 27, 2003 NEXT REGULAR MEETING - MARCH 10, 2003 25 Town Board Meeting 2/10/2003 ATTACHMENT §1 Town of Ithaca, New York Board of Fire Commissioners February 10, 2003 Commissioners Report of the January 14, 2003 Board of Fire Commissioners meeting The director of development position has been eliminated. City-Town fire contract has been review by the City Attorney with some changes. The Board of Fire Commissioners approved the Proposed Contract Dated January 9, 2003 with the January 13, 2003 City Attorney revisions. During the ice / snow storm on the 3'"'^ and 4'^ of January 2003, the existing microwave paging and communication was knocked out of working order. This resulted in a lack of paging that effected the entire county. The IFD has a redundant paging base that was stored in the County Dispatch center. Due to a lack of training the County Dispatch was unaware of the paging base operation. The IFD activated and provided the operation of the paging base. The paging base provided paging capability to for the City of Ithaca, the Town of Ithaca, and portions of Cayuga Heights, Enfield and Newfleld. The Fire Chief is investigating simple ways to use and enhance this capability as a backup to the County system. One (1) Fire Lieutenant is on current active military duty. The BFD approved a request to make a temporary Lieutenant position. The County Hazardous Material Team is waiting for equipment distribution from the State. Submitted Feb 10, 2003 Gregory R. Kirkpatrick ATTACHMENT §2 Town Board Meeting 2/10/2003 TOWN OF ITHACA 215 NORTH TIOGA STREET. ITHACA, N.Y. 14850 www.town. ithaca.ny. us TOWN CLERK'S OFFICE PHONE (607)273-1721 FAX (607)273-5854 TOWN OF ITHACA NOISE PERMIT APPLICATION NAME/ORGANIZATION: Tike Bark PERSONS RESPONSIBLE FOR EVENT: Ko-tiileevy ^trre co. » 'bi'ru \l Sn \ ^ ADDRESS; HQS W- SUg. St, l4ii.ft-Ca., M " PHONE NUMBER: OOl-273-55X1 b.f'CW 1^'^ Bo-cU It wv"h-AlA C£• ta Co-v\M/v-0V4S ADDRESS OF PROPOSED EVENT: IHVu-ck •ftein C.ovtvt.11 's W'lllfttA ShrtijU- l^aU -H PROPERTY OWNER: Nj/\ ^TE PROPERTY OWNER NOTIFIED: n'IA ' ATE APPROVAL OF PROPERTY OWNER GIVEN: fJjA TIME SCHEDULE OF PROPOSED EVENT: M.QO - 4:00--L>-QQ ESTIMATED NUMBER OF PERSONS ATTENDING EVENT: 50- 3QO SIGNATURE OF PERSON RESPONSIBLE FOR EVENT: as ^ 6\ KUB REASONS FOR SUCH USAGE: Kl fxvcU -h) raW^i \o diAij h ev>^iL4 vwoir^ v'v^'vW 4o ruArJ PLANS AND SPECIFICATIONS OF THE USE: V \ 1?0i/Ve-' Slv-di'i/^U ^ PU^a.^C>oHg^g Ai/g ^ S-UK5^t-^Co^Yv»■l! )C ^ou'^e: '^cV fc yvHrgyvCg p-p \C^ Corl(:\^ ^ MvciWota ^ AiyKPin:^-Sf , C (^OISE ABATEMENT AND CONTROL METHODS TO BE USED: f ^Ov\K| wvfrYct\.cr ciA(ML'Vs ^ VV.6 CLtv-posSilglc "CXCg p-inCK ^ .jl Vovw. — Town of Ithaca Noise Permit Approved May. 13, 2002 TB Resolution No. 2002-072 f 1 / I DEMONSTRATION WHY APPLICANT CANNOT CONFORM TO THE ORDINANCE: rl>^<]uxjs aMi-fiml people -h ik t-allu hyiM/y^ ei^uStftS^ oA fl^<ir¥>.RiLAA -k ofeeri/&/<; W pKudk. (utoo^Ye^vJLi-i Of Mrw. Ai/w*-ber- (j-f •T>ec'Dle "ii Coiww-i/nHv il^Ko ^re, coKce^Ae i aboiA- €e^u>Uiol«^ce- I -i» tv NAMES AND ADDRESSES OF NEIGHBORS NOTIFIED: Cornell lywiyfy^siKt P(o\Ue. narWanJ" /Tn" * 'Oiv. ^ I TI'HvCLCfK. WjB^ ZDm^klkhs Cgwln^ T)i? pi^4Tvou>dr AUTHORIZATION FOR PERMIT (From Town Noise Ordinance): "Where the enforcement of this Ordinance would create an unnecessary hardship, the Town BoardJ discretion, is authorized to grant a permit for a specific waiver from the requirements of this Ordinance.) ch waivers shall be granted only in those circumstances where the applicant demonstrates that the wai. is necessary for a valid purpose, that the proposed waiver is the minimal intrusion needed, that on balance the need for and benefits of the waiver outweigh the needs and rights of the surrounding neighbors to a peaceable and quiet environment A public hearing before the Town Board shall be held in connection with the application not less than five (5) days after publication of notice of such hearing in the Town's official newspaper. The issuance of permits shall be discretionary. The Town Board may impose any conditions deemed necessary by such Board to minimize the intrusion of sound that might occur by the exercise of the privileges granted by the permit." Applicant must conform to all provisions set forth in the "Ordinance Regulating Noise in the Town of Ithaca". Please refer to the attached Noise Ordinance. THE UNDERSIGNED APPLICANT AFFIRMS THAT THE FOREGOING INFORMATION IS TRUE, COMPLETE AND CORRECT: SIGNATURE OF APPLICANT: DATE: ijljos DATE APPLICATION RECEIVED BY TOWN CLERK: DATE APPROVED BY TOWN OF ITHACA TOWN BOARD: ( ^ RESOLUTION NUMBER GRANTING AUTHORIZATION FOR PERMIT: i Town of Ithaca Noise Permit Approved May. 13, 2002 TB Resolution No. 2002-072 ATTACHMENT #3 AGENDA ITEM NO. 7 - February 10, 2003 Town Board Meeting DRAFT Joint Interceptors Draft Memorandum of Understanding Between the City and Town of Ithaca-Joint Interceptors. (Prepared and Revised by N. Desch 1/14,15,16,20,24 2003. Revisions of January 30 are in bold) Ever since public sanitary sewers were constructed in the Town of Ithaca* these lines were connected to the City of Ithaca sanitary sewer system. Up until approximately 1981 the cost for repairs to the City system and transmission to the City treatment plant were included in the rate and one half multiplier on the sewage use rate. Upon execution of the Joint Sewer agreement jointly used sewer lines were intended to become jointly owned and operated sewer transmission lines. A maintenance agreement was executed in 1992 to provide the funds for the repair of such lines. The Town of Ithaca pays 17% and the City of Ithaca 83% of the maintenance of the Cities entire sanitary sewer collection system. No agreement was reached on the development of capital improvement plans for system upgrades or replacements. The City of Ithaca has implemented an aggressive replacement program to reduce inflow and infiltration within the jointly owned sewers and its collection system. Approximately 25 projects have been completed over the past 9 years costing approximately $3.8M. Many of the improvements were constructed using either city force account or city supervised contractor crews. It is anticipated that approximately $1.7M will be reimbursed from the NY State Environmental Bond Act awards leaving a total local share of approximately $2.1M to be shared by the City and Town of Ithaca. A third phase estimated to cost $3.9M is in the planning and design stage. The first project of the third phase is the First Street Interceptor. * Except in the Northeast part of the Town. The parties jointly agree as follows: 1.The scope of the 25 projects is as described by the City of Ithaca in the memorandum from L.P. Fabbroni to D. Walker dated February 13, 2002. 2. The Town share, net of Bond Act reimbursements, will be $661,000 including a 10% overhead charge for project construction administration but excluding any prior financing costs that may have been incurred by the City. 3. The Town acquires a 41.57% ownership of all projects except projects 8,9,10,20, 21 that involves the Taughannock Blvd., Buffalo St., Giles St. and Pier Road and pump stations. The Town will acquire a 17% interest in pump stations 8,9,10 and 20. The Town recognizes that it will benefit from the Giles Street Pump station until the pipe connection from Giles Street to Ithaca Road is constructed. The City believes that most of the benefit of that pipe will vest with the Town. The S. State Street sewer is not included in the Phase 3 5-year plan. It may be constructed by the Town. The Town share of Project 2, "the Route 96 betterment" is included in 3 above at $5,000 below the city request. 4. The amount to be paid by the Town may change depending on the actual amount of \ reimbursement received from NY State. The change will be calculated on the basis of the same percentage of ownership described above. 5. Each future capital project, including the First Street interceptor, will require preparation and approval by both legislative bodies of engineering reports, and capital project budgets prior to construction. When City crews perform the construction the level of design detail required will not be as extensive as required when bid documents are prepared. Since much of the older system in the City is unmapped the design drawings may not show the level of detail otherwise required if the project were to be bid. The Phase m interceptor program identified in the Unified Engineering Report represents the next 5 year interceptor capital improvement plan. It consists of the replacement of jointly used sewers serving Inlet Valley, South Hill and West Hill. The parties hereby recognize the need to implement the 5 year plan. The Town share of the project costs will be 41.57% of actual approved costs excluding the cost of lateral construction and connection. If unforeseen field conditions are encountered that require a budget amendment the Town will be informed about the conditions and will have 24 hours to see the conditions on site when they are encountered. Approved budgets will include the estimate of the full costs including engineering, construction, a 10% overhead, and a 10 % contingency. The City will provide the Town with bimonthly status reports on the construction and budget for each project. The Town will acquire a 41.57% ownership of the approved Phase 3 interceptors. 6. The joint interceptor agreement shall include the legal provisions described in the December 5, 2002 memo from Town attorney John Barney to Cathy Valentino. 7. The City will provide record drawings showing manhole and pipe size and location and the invert elevations at each manhole for each of the 25 projects. 8. A map showing the jointly owned interceptors and the percentage of ownership of each interceptor will be a part of this agreement. 9. The parties agree to retain S. Brock to prepare the agreement based on this Memorandum. The parties will share the cost of these services equally. 10. The approval of this Memorandum of Understanding is contingent upon the approval of the Memorandum of Understanding titled "Charge-backs in Joint Activity O&M Budget" 11. Upon the execution of this agreement all past issues have been resolved. 12. The parties agree to jointly develop interceptor capital improvement plans for future joint interceptor improvements. The capital improvement plans will include a determination of shares of ownership, maintenance or leased use. 13. The Town will pay for the maintenance of the joint interceptors, excluding the ^ pump stations, on the basis of the percentage of annual flow to the plant from the Town and the City. The current maintenance agreement will be modified to reduce the total footage of the joint interceptors and the resulting percentage assigned to the town. 9/2O02 REV 02/10/03 TOWN$TOWN COST PROJECT C = 40%$ 173,796.001Rte 96 Betterment (Fulton St 30")Whywasco.g4Qp used ^55 00 40%$ 8,170.00 2 Rte 96 Betterment (Fulton St 30") t A f 1 - VWhy was co used, why w estimate use betterment c Documentat of utility worl shows that t deposit $20, DOT. Node presented fc and close oi 3 Fulton St 30" work with Rte 96 Cont. Not a reasor charged to 1 Normal oper cost for inter paid for by T budget '51 81 40%$ 3,167.89 4 Cascadilla - MH future tie to lAWWTP Connect 8" j sewer main, connection c 30" main to ^88 91 40%$ 37,659.30 5 Fulton St. - Cascadilla to 700 West Court ST. 30"PVC sev Court Street installed by c '18 ''0 40%$ 24,545.47 6 Siphon/New Bridge to old Taughannock Blvd. 24" Sewer M connection t Biidge and 1 IQO 30 40%$ 668.22 7 Cascadilla Tie-in (30" to N.DOT ROW) Connection 1 cunslr ucliun f61 85 0%$ 8 Taughannock Island Booster sta 1996- Local collect Intel ceplui. ' NEGOTIATED TOWN COST 191178.06 $17,350.84 $340.10 $3,484.36 $41,421.58 $26,997.47 $734.97 $3,172.13 $3,958.71 29/2002 REV nn.c;T TOWN$TOWN COST PROJECT 0%$ 9 TauQhannock Island Booster sta 97/98 .ocal collect* nterceptor. :^fi2 19 0%$ 10 n 'aughannock Island Booster sta 99 _ocal collect nterceptor. 354.12 0%$ 11 Cascadilla - lAWWTP (30")Cannot dete was or what \/lay have be waterline an* nterceptor c 653.34 40%$ 57,102.22 12 Fall Creek Interceptor (36") Jett Ind These costs future partne 913.78 40%$ 6,609.19 13 Fall Creek Interceptor (36") DOT drainage repair DOT draina< allow constn 140.50 40%$ 50,093.67 14 Cascadilla to lAWWTP (36")Design dra\A assumed to 519.15 40%$ 22,346.10 15 Ithaca High School North (24"-36")Part of thes< to future par 197.11 40%$ 15,464.74 16 Ithaca High School South (24")Part of thesi to future par - 17 Fall Street Interceptor (24") 1998 Need to revi based on se 18 Fall Street Interceptor (24") 1999 Need to revi based on se 19 Lake Street Interceptor (24") 1998 Need Recot installation 1 to review us on service e 02/10/03 NEGOTIATED TOWN COST $4,555.39 $86,548.70 $6,478.98 $76,193.18 $33,000.00 $22,838.31 $18,432.58 $9,582.61 $10,948.58 '2912002 REV 02/10/03 PROJECT COST ( TOWN$TOWN COST 20 Buffalo Street Pump Sta.rump siaiio 469.35 for transmis; all interceptc Maintenanci is included ii system. Nol Interceptors 0%$ 21 Giles Street (Bypass for Slaterville;rump SiailOlygg 21 for transmiss all intercepto Maintenance is included in system. 0%$ 22 Hector Street uo not nave 491 42 documentatic sewer plan rr drawings 40%$ 11,660.95 1 23 Mitctiell Street (Ithaca to Elmwood uo not nave I240.OO documentatic sewer plan m drawings 40%$ 18,826.66 24 Mitchell Street (Ithaca to State)uo not have 1553.11 documentatio sewer plan m drawings 40%$ 43,702.07 25 Lake Street/ University Ave (CU?)sewer on Unf Street to Wes installed durin project. Was 0 the City. D( documentatioi city. Bond act ndicate any si TOTALS '67.25 $ 473,812.48 NEGOTIATED TOWN COST $14,015.92 $12,827.21 $2,074.10 $48,072.92 $3,057.79 $637,264.49 Town Board Meeting 2/10/2003 ATTACHMENT ff4: Catherine Valentino ;om: DLKArchPC@aol.com ant: Friday, February 07, 2003 4:31 PM , o: Catherine Valentino Subject: Zoning Ordinance Cathy, Since I won't be attending Monday night's Town Board meeting, I want to let you know that I support the acceptance of the current draft of the ZO and would vote (if I were there) to send it on to the Planning Board for further review. As you know, during the course of the preparation of the GEIS by the Planning Department, various problems were identified with the LDR zone as mapped and defined. This has been discussed over the course of two COC meetings. Jonathan Kanter has articulated the problems quite well. The latest draft has the LDR zone the same as the existing R30 zone and was accepted by the COC by a 5-2 vote. I feel we should move the rezoning process forward with the current draft, while continuing to work on additional revisions to the LDR zone. More field and staff work is required, which otherwise would extend the entire process even further out. I believe /<*"»^is is a reasonable compromise that allows for adoption of the 'dinance and ? anticipated benefits for the community, while allowing us additional Tie to work through the various problems identified in the LDR zone. David Klein Catherine Valentino r^ From: DLKArchPC@aol.com ! i Sent: Friday, February 07, 2003 4:50 PM To: Catherine Valentino Subject: Zoning Cathy, If you feel my presence would help the discussion concerning the proposed draft of the zoning ordinance, then I would be glad to support a special meeting for that purpose, since I cannot attend this Monday's meeting. 2/26, 2/27 or 3/3 would all be good for me at 5:30 PM. Keep me posted. David Klein I 1 f I I I \ Town Board Meeting 2/10/2003 ATTACHMENT #5 • ( New York State Department of Environmental Conservation 625 Broadway Albany NY 12233-3505 Notice of Intent for Coverage Under an SPDES General Permit for Storm Water Discharges From SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS Submission of this Notice of Intent (NO!) constitutes notice that the entity identified in Section A of this form intends to be authorized by DEC'S Small MS4 SPDES General Permit issued for storm water discharges from the small municipal separate storm sewer system (MS4) in New York State. Submission of the NOI also constitutes notice that the party identified in Section A of this form has read, understands, and meets the eligibility conditions of Part LB. of the Small MS4 General Permit; agrees to comply with all applicable terms and conditions of the Small MS4 General Permit; understands that continued authorization under the Small MS4 General Permit is contingent on maintaining eligibility for coverage, and that implementation of the permittee's storm water management program is required to begin within five(5) business days after a completed NOI is received by DEC. In order to be granted coverage, all information required on this form must be completed. Please read and make sure you comply with all permit requirements, including the requirement to prepare and implement a storm water management program. Section A. Small MS4 Owner/Operator Information 1. 2. Phone; (^91) mi 3. a. Mailing Address: a. Street or P.O. Box: _ b. City: c. State: Nf/ d. Zip Code: Section B. Small MS4 Location information 1. MS4 Name: 2. a. City/TownA/illage: b. County(ies): I omp>L.'/\S 3. a. Permit Applicant: □ Federal □ State □ County □ City Town □ Village □ School District □ Fire District □ Other public entity 4. Does the MS4 discharge to receiving waters or a watershed which is/are impaired (appear on DEC'S 303(d)list or for which a Total Maximum Daily Load (TMDL) has been determined? ^ Yes □ No January 6,2003 jection C. Initial Identification of Management Practices (continued) fjew De^eippmenVa^5^ Ppst-Cqnstru^^^^ Water Managemeht;ih l^ew DeVeippme^^^^ GK" Alternate turnarounds Alternative pavers □ Alum injection 0^ Bioretention Management practice inspection and maintenance 0^ Buffer zones Catch basin ^ Conservation easements EK^ Dry extended detention ponds □ Eliminating curbs and gutters Grassed swales Grassed filler strips □ Green parking Cl^ In-line storage I^VpollutiOn PreVehtjoiVGWd, Housekeeping, Alternative products □ Alternative discharge options for chlorinated water O-^ Automobile maintenance Employee training □-^Hazardous materials storage □ Illegal dumping control Landscaping and lawn care Materials management Parking lot and street cleaning jJ-^Pest control □ Infiltration trench □ Infiltration basin 0-^ Infrastructure planning □ Manufactured products for storm water inlets Narrower residential streets □ On-lot treatment Open space design Ordinances for postconstruction runoff □ Porous pavement Sand and organic filters Storm water wetland □ Urban forestry Wet ponds Zoning and Site Plan Review □ Others: □ Pet waste collection Road salt application and storage ©^Roadway and bridge maintenance □ Septic system controls 13^ Spill response and prevention Storm drain system cleaning Used oil recycling Vehicle washing □ Others: Section D. Initial Identification of Measurable Goals (attach additional sheets as necessary) Person(s) responsible for implementing or coordinating the storm water management program: /^a^iq/ LjaJ/u.^ Iniifn F/\Q''neer Phone. 1. Public Education and Outreach on Storm Water Impacts 4. Construction Site Storm Water Runoff Control Measurable goals (with start and end dates): Measurable goals (with start and end dates); 2. Public Involvement/Participation 5. Post-Construction Storm Water Management In NewDevelopment and RedevelopmentMeasurable goals (with start and end dates):\ Measurable goals (with start and end dates): January 8, 2003 f \ Instructions for Completing the Notice of Intent for Coverage Under an SPDES General Permit for Storm Water Discharges From SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS Who Must File a Notice of Intent? Under the provisions of § 402(p) of the Clean Water Act (CWA) and regulations at 40 CFR Part 122, Federal law prohibits "point source' discharges of storm water from municipal separate storm sewer systems (MS4s) to waters of the U.S. without a State Pollutant Discharge Elimination System (SPDES) permit. If you are an operator of a regulated small MS4 designated under §122.32(a)(1) or §122.32(a)(2), you must apply for coverage under a SPDES permit, or apply for a modification of an existing SPDES permit. If you have questions about whether you need a permit under the SPDES Storm Water Program, contact DEC. Finally, the NOI must be submitted in accordance with the deadlines established in Part 2.A. of the MS4 General Permit When to File the NOI Form DO NOT FILE THE NOI UNTIL YOU HAVE READ A COPY OF THE SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEM GENERAL PERMIT. You will need to determine your eligibility, prepare your initial storm water management program, and correctly answer all questions on the NOI form, all of which must be done before you can sign the certification statement on the NOI in good faith (and without risk of committing perjury). Where to File the NOI Form NOIs must be sent to the following address; Storm Water Notice of Intent NYSDEC 625 Broadway Albany NY 12233 Completing the NOI Form To complete this form, type or print, using uppercase letters, in the appropriate areas only. Please place each character between the marks (abbreviate if necessary to stay within the number of characters allowed for each item). Use one space for breaks between words. Please make sure you have addressed all applicable questions and have made a photocopy for your records before sending the completed form to the address above. Section A. MS4 Owner/Operator Information 1. Provide the legal name of the governmental entity, or other legal entity that operates the MS4 described in this application. The responsible party is the legal entity that controls the MS4's operation. 2. Provide the telephone number of the MS4 operator. 3. Provide the mailing address of the MS4 operator. Include the street address or P.O. box, city, state, and zip code. All correspondence regarding the permit will be sent to this address, not the MS4 address in Section 8. Section B. MS4 Location Information 1. Enter the official or legal name of the MS4. Enter the city or cities, county or counties, and state in which the MS4 is located. 2. Indicate the legal status of the MS4 operator as a Federal, State, County, City, Town, Village, or other public entity. 3. Indicate whether the MS4 discharges storm water into one or more receiving water(s) that appear on the 303(d) list or for which a Total Maximum Daily Load (TMDL) has been established. Section C. Identification of Initial Management Practices Check the management practices that you have selected to meet each of the minimum measures. If a selected practice is not on the list, check .'Other' and write the name of the practice in the space provided. Attach additional pages as necessarv. Section D. Identification of Initial Measurable Goals List the person(s) responsible for implementing or coordinating thei storm water management program. Provide a narrative description o; the measurable goals that will t>e used for each of the storm waterf minimum control measures. Indicate the month and year in which youl will start and fully implement each of the minimum control measures,' or indicate the frequency of the action in the description. Attach additional oaoes as necessarv. Section E. Identification of Cooperating MS4s List other MS4s that you are cooperating with to implement your SWMP. Also list any MS4s for which you are providing assistance. Section F. Certification Certification statement and signature. (CAUTION: An unsigned or undated NOI form will prevent the granting of permit coverage.) Federal statutes provide for severe penalties for submitting false information on this application form. Federal regulations require this application to be signed by either a principal executive or ranking elected official as described in Part VI.G. of the Small MS4 General Permit. n ^ 1 January 8,2003 DRAFT Notice of Intent for MS4 Section D. Initial Identification of Measurable Goals 1. Public Education and Outreach on Storm Water Impacts Measurable Goal Start Date End Date Provide regular written articles in the Town's biannual newsletter to communicate impacts of storm water discharges and steps that residents can do to reduce storm water pollution. 10/03 Continuous Develop and distribute brochures that provide information on the impacts of stormwater discharges 3/04 3/06 Provide information on Town's website on the impacts of stormwater discharges on water bodies and the steps that the public can take to reduce pollutants 11/03 Continuous Storm drain stenciling 7/05 10/05 2. Public Particioation & Involvement Measurable Goal Start Date End Date Publish mandatory notice of public meetings on permit actions and Board approvals in the local paper Ongoing Ongoing Encourage residents to notify the Town of water quality complaints via phone or website/email. Continuous Coordinate with Intermunicipal Cayuga Lake Watershed Organization Ongoing Ongoing Prepare and make public the annual report that will be submitted to NYS DEC conceming the SPDES permit 6/04 6/07 DRAFT f \ 3, Illicit Discharge Detection and Elimination Measurable Goal Start Date End Date Locate and map watercourses, drainage systems, and outfalls in the Town and identify priority outfalls. 8/03 12/04 Incorporate rules pertaining to illicit discharge and connection in the Town's proposed Stormwater Management Ordinance 1/04 6/05 Inform the public in the Town's newsletter and on the Town website of hazards and consequences of illicit discharges 12/04 Continuous Provide training materials for Town employees.1/06 4. Construction Site Storm Water Runoff Control Measurable Goal Start Date End Date Draft and enact a Stormwater Management Ordinance 1/04 6/05 Site plan and subdivision reviews to include review of the development proposals stormwater management plan including plans for erosion and sedimentation control (Subdivision Regulations include cluster subdivision requirements) Ongoing Ongoing Establish procedure for site inspections during construction; perform weekly inspections of all active construction sites Ongoing Ongoing Provide training to appropriate town staff in stormwater management and erosion and sedimentation control practices / \ DRAFT * 5. Post-Construction Storm Water Management in New Development and Redevelopment Measurable Goal Start Date End Date Draft and enact a Stormwater Management Ordinance, incorporating post-construction water quantity and water quality concems. 1/04 6/05 Draft and consider enactment of a stream buffer ordinance.1/01 12/04 Town to participate in Cayuga Lake watershed planning effort.Ongoing Ongoing 6. Pollution Prevention/Good Housekeeping for Municipal Operations Measurable Goal Start Date End Date Establish a program for regular scheduled inspection of existing detention/retention structures for maintenance activities. 5/03 Management plan for pesticide and sand/salt usage developed Develop training materials developed for Town employees 6/03 Training for Public Works employees in pollution prevention and good housekeeping. 12/03 Town Board Meeting 2/10/2003 ATTACHMENT ^f6 NEW YORK STATE EMERGENCY MANAGEMENT OFFICE GRANT APPLICATION FOR THE DEVELOPMENT OF AN ALL-HAZARD MITIGATION PLAN A. COMMUNITY INFORMATION Name of Municipality/Municipalities; Tompkins County, Town of Caroline, Town of Danby, Town of Enfleici, Town of Ulysses, Village of Trumansburg, Town of Ithaca, Village of Cayuga Heights, Town of Lansing, Village of Lansing, Town of Groton, Village of Groton Political Designation: County, Towns and Villages General Information: Population: Tompkins County: 96,501 Town of Caroline: 2,910 Town of Danby: 3,007 Town of Enfield: 3,369 Town of Ulysses: 4,775 (includes V. of T-burg) Village of Trumansburg: 1,581 Town of Ithaca: 18,710 (includes V. of CH) Village of Cayuga Heights: 3,738 Town of Lansing: 10,521 (includes V. of L) / ^ Village of Lansing: 3,417 Town of Groton: 5,794 (includes V. of G) Village of Groton: 2,470 County: Tompkins NYS Region: NYSEMO Region IV County Hazard Mitigation Coordinator: Kate Hackett Proposed Plan Type: Multl-jurisdictionai Proposed Plan Cost: Total Cost: Federal Share (75%): Contact Information: Point of Contact: Name: Kate Hackett Title: Water Resources Planner Address: 121 East Court Street, Ithaca, NY 14850 Telephone: (607) 274-5560 FAX: (607) 274-5578 Email: khackettQtomokins-co.orq Chief Executive Officer: Name: Tim Joseph Title: Chair, County Legislature ^0^ Address: 320 North Tioga Street, Ithaca, NY 14850 ^ ^ Telephone: (607) 274-5434 FAX: (607) 274-5430 ; ^ Email: JoseDh@tomDkins-co.ora t \ C. ENDORSEMENT OF PARTICIPATION The undersigned does hereby submit this application for a matching grant to develop and All-Hazard Mitigation Plan under the coordination of the New York State Emergency Management Office. This planning effort has the full support and commitment of the municipality. Chief Executive Officers: Tompkins County Name: Title: Signature: Date: Town of Caroline Name: Title: Signature: Date: Town of Danby Name: Title: Signature: Date: Town of Enfield Name: Title: Signature: Date: Town of Ulysses Name: Title: Signature: Date: Town of Ithaca Name: Title: Signature: Date: Town of Lansing Name: Title: Signature: Date: Town of Groton Name: Title: Signature: Date: Village of Trumansburg Name: Title: Signature: Date: Village of Cayuga Heights Name: Title: Signature: Date: Village of Lansing Name: Title: Signature: Date: Village of Groton Name: Title: Signature: Date: ( \ (January _ ) ^ )Information for Multi-Jurisdictional Hazard Mitigation Plan Grant Application1. Identify your community's disaster loss history by disaster type. As appropriate, identify repetitive loss properties.Date:Municipality:Name of person completing form:Type of EventName andDate of EventLocation andGeographic Extent ofImpacted AreaMagnitude/Description ofEventEstimatedCost of LossImpacts of EventAre any of the affected *properties considered "repetitiveloss properties"?Natural HazardsFloodsWind/Tornados/HurricanesWinter StormsLandslidesEarthquakesWildfireDroughtOtherTechnological HazardsFiresChemical/ HazMat ReleasePower OutageSite-SpecificOther: •. Human-Caused Hazards -Civil unrest/riotsTerrorism (largeor small scale)Other 2. Has the community initiated or completed any mitigation measures or projects relative to the hazards you identified? If so, please summarize thembelow.Policy/legislation/programType of Hazard AddressedDate EnactedDescription3. Describe the opportunity for, and current experience with, private sector interest and involvement in hazard risk reduction activities for yourcommunity.4. Describe how long-term mitigation planning is supported by local elected officials, including the commitment to consider programmatic, policyand legislative remedies in addition to fiscal and other local government resources.333 Applica; ^ions: ) )Natural Hazards: These are naturally occurring hazards that pose a risk to life and property when they impact the built environment. Examples ofnatural hazards include tornados, hurricanes, earthquakes, drought, flooding, winter storms (blizzards, ice storms), severe summer storms/windevents, tsunamis, wildfire, landslide/avalanche, etc.Technological Hazards: These hazards are caused by human processes and might include explosions, urban fires, uncontrolled chemical orhazardous materials release, nuclear radiation release, power outages, and site-specific hazards such as industrial or contaminated sites.Human-Caused Hazard; This type of hazard is caused by the direct (purposeful) actions of humans. Possible human-caused hazards include civilunrest/riots and terrorism (either small scale or large scale).Magnitude/Description of Event: The event description might include measurements of precipitation fallen during a specific time interval, windspeed, duration of event, etc.Estimated Cost of Loss: Estimates should include physical damage, relocation expenses, equipment usage, personnel and administrative costs, etc.Impacts of Event: Impacts might include number of properties damaged and/or people displaced, acreage/area impacted, damages to infrastructure,cubic feet of eroded soil, etc. PRELIMINARY BUDGET AND LOCAL SHARE BUDGET Costs Consultant Services Coordination Research $60,000 $3,500 $6,000 $2,500 Total $72,000 Revenues Federal Share $54,000 Local Share $18,000 Local Cash $18,000 Local In-Kind $0 LOCAL SHARE Without Vlilaaes Share Local Share of Costs Cash Towns Caroline 9.20%$1,300 Danby 9.57%$1,400 Enfield 7.54%$1,100 Groton 11.26%$1,600 Ithaca 26.54%$3,800 Lansing 25.83%$3,800 Ulysses 10.06%$1,500 County Planning Dept.$3,500 Total $18,000 With Villaaes Share Local Share of Costs Cash Towns Caroline 9.20%$1,300 Danby 9.57%$1,400 Enfield 7.54%$1,100 Groton 8.66%$1,200 Ithaca 20.29%$2,900 Lansing 19.18%$2,800 Ulysses 8.01%$1,200 Villages Cayuga Heights 6.25%$900 Groton 2.60%$400 Lansing 6.65%$1,000 Trumansburg 2.05%$300 County Planning Dept.$3,500 Total $18,000 PRELIMINARY COST SHARE ALLOCATION Without Villages Taxable Assessed Share Value Population Land Area of Costs Towns Caroline 98,981,200 2,910 55.0 9.20% Danby 129,236,368 3,007 53.6 9.57% Enfieid 93,772,816 3,369 36.9 7.54% Groton 144,254,689 5,794 49.6 11.26% Ithaca 731,679,814 18,710 29.1 26.54% Lansing 835,804,884 10,521 60.7 25.83% Ulysses 227,743,953 4,775 33.0 10.06% Total 2,261,473,724 49,086 317.9 With Villages Towns Caroline Danby Enfieid Groton Ithaca Lansing Ulysses Villages Cayuga Heights Groton Lansing Trumansburg Total Taxable Assessed Value 98,981,200 129,236,368 93,772,816 92,740,380 492,522,029 574,634,552 169,830,824 239,157,785 51,514,309 261,170,332 57,913,129 2,261,473,724 Population Land Area 2,910 3,007 3,369 3,324 14,972 7,104 3,194 3,738 2,470 3,417 1,581 49,086 55.0 53.6 36.9 48.0 27.3 56.1 31.8 1.8 1.6 4.6 1.2 317.9 Share of Costs 9.20% 9.57% 7.54% 8.66% 20.29% 19.18% 8.01% 6.25% 2.60% 6.65% 2.05% TOWN BOARD MEETING 2/10/2003 ATTACHMENT §7 ^ > 2002 ANNUAL REPORT ITHACA TOWN CLERK Records Management In 2002 the Town of Ithaca received a $14,922 grant from the New York State Archives for a map / drawing storage project. The Town was awarded $7,200 to purchase storage boxes and $6,864 to hire personnel. To date a map inventory has been completed, the needed storage materials have been order, and the FEZ group has designed the layout of the storage space. Upon receipt of the storage materials, maps and drawings will be rolled, labeled, and boxed. Their physical location will be noted in the inventory. The project will be completed by June 30 2003. The Town Clerk identified 134 cubic feet of Justice Court Records currently in archival storage as the next records management project. These records need to be inventory, purged, and re-boxed for permanent storage and accessibility. A grant application requesting $14,430 to hire personnel was submitted February 3, 2003. If funding is received the project will begin in July. ^ The Clerk's office has continued work on the electronic directory of Town records / in storage. With the help of staff records going into permanent storage are being / inventoried and indexed. Additionally, electronic indexes are being maintained for all Town Board resolutions, correspondence, tort claims, and contracts. Records and information are becoming easier to locate. Codification of Town Laws and Ordinances In 2002 the Town contracted with General Code Publishers to create a Code for the Town of Ithaca. Copies of all Town laws and ordinances were compiled by the Clerk's office and given to General Code. A draft Code has been given to the Town for review. Completion awaits adoption of the Revised Zoning Ordinance. License Sales and Permits With Town Board approval, the Town Clerk's office withdrew as licensing agent for New York State Department of Environmental Conservation Automated Licensing System (DECALS). We have received no complaints from residents who are happily redirected to County or City offices. The Town Clerk's office has taken on the responsibility of writing tickets for failure to renew dog licenses. This is as a result of meetings with the SRCA to help free up dog control officer's time for enforcement duties. Monthly dog licensing reports to New York State Agriculture and Markets are being filed electronically, hopefully this will eliminate some of the State's errors when transcribing license information. Staff Lori Waring was appointed Deputy Town Clerk in 2002 to help with day to day coverage in the Clerk's office and night meeting coverage. Lori works 25 hours per week for the Town Clerk's office and another 12 hours per week on the State funded map storage project. I was appointed Town Historian at the 2002 Year-End Meeting and look forward to working with the DeWitt Historical Society to better define this function. PRIORITIES FOR 2003 1. Completion of Codification Project - Following passage of Revised Zoning Ordinance the code will be presented to the Board for adoption. Bound volumes will be provided and the code will be available for public review on the internet. f ^ \ 2. Review of Policies and Procedures including: a) Noise Ordinance b) Ethics Law c) Clerk's Fees d) Records Management Policy including Electronic Records e) License Application for General Business Law Section 583 (Going Out of Business) 3. Complete Inventory of records in archival and inactive storage areas and update electronic records directory. 4. Complete map storage project. 5. Investigate the possibility of a town-wide dog enumeration. 6. Investigate feasibility of delivering Town Board Packet materials in electronic format. TOWN OF ITHACA ^ TOWN CLERK'S 2002 ANNUAL REFORT RECEIPTS SPORTING LICENSES 110.00 DECALS MARRIAGE LICENSES 1,820.00 MISC. COPIES 282.75 COPY AERIAL PHOTOS ZONING ORDINANCE 144.50 SUBDIVISION REGULATIONS 18.00 ENVIRONMENTAL REVIEW OPEN SPACE REPORT 1984 NOISE ORDINANCE 1.00 SIGN ORDINANCE 3.00 TAX SEARCH 930.00 WATER & SEWER SEARCH RETURNED CHECK - CLERK 15.00 POSTAGE 1.03 COMPREHENSIVE PLAN 12.00 AGRICULTURE REPORT RETURNED CHECK- W&S 25.00 RETURNED CHECK-TAXES 45.00 ^ WETLAND GUIDELINES 3.00 ^ ZONING MAP 0.50 ( V SIX MILE CREEK REPORT f USE OF PARKS & BLDG 380.00 ZONING ORDINANCE DRAFT 15.00 DRAFT ZO DRAFT ZO MAPS (PER MAP) DRAFT ZO MAP SET 5.00 EXECUTIVE SUMMARY ZO DRAFT ZO PACKAGE 90.00 PARK OPEN SPACE FULL RPT 9.00 PARK OPEN SPACE EXEC SUM MARRIAGE TRANSCRIPT 420.00 DRAFT ZONING MAP (EACH) 1.50 SPCA IMPOUND FEES 650.00 GAMES OF CHANCE LICENSES BINGO LICENSES 975.00 BINGO FEES 157.72 DOG LICENSES 8,711.50 BUILDING PERMIT 44,470.00 BUILDING PERMIT EXTENSIN 525.00 FOUNDATION PERMITS 1,350.00 CERTIFICATE OF OCCUPANCY 400.00 TEMP. CERT. OF OCCUPANCY 7,455.00 OPERATING PERMITS 8,537.50 FIRE SAFETY INSPECTIONS 1,300.00 ^ SIGN PERMITS 406.40 ZBA AREA & USE VARIANCES 2,820.00 ^ ZBA SPECIAL APPROVALS 1,900.00 ^ SUBDV. REV. INITIAL APL. 200.00 SUBDV. REV. PRELIM. PLAT 70.00 SUBDV. REV. FINAL PLAT 930.00 SITE PLAN INIT. APL. FEE 75.00 SITE PLAN PRELIM, PLAN SITE PLAN FINAL PLAN ADD. MTG. FEE AGENDA PRO ASS. MTG. FEE P.H. PROCE TOTAL RECEIPTS 100.00 900.00 50.00 100.00 86,282.40 r DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND PAID TO SUPERVISOR FOR PART TOWN FUND PAID TO NYS DEC FOR SPORTING LICENSES PAID TO NYS DEC FOR DECALS PAID TO COUNTY TREASURER FOR DOG LICENSES PAID TO AG & MARKETS FOR DOG LICENSES PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES PAID TO STATE COMPTROLLER FOR BINGO LICENSES TOTAL DISBURSEMENTS 11,505.73 71*588.90 100.50 1,378.52 240.00 1,023.75 585.00 86,282.40 o TOWN CLERKTEE-ANN HUNT JANUARY 7, 2003 ^ TOWN OF ITHACA Highway Department's Annual Report, 2002 2002 brought the culmination of several years work to upgrade the Public Works Facility, formerly called the Highway garage. The growth of the Town of Ithaca and the services provided over the last two decades brought a growth in the Highway Department. We continue to deal with the many new and expanded public works projects and maintenance of public works services. The Public Works Facility will not be completed until February 2003, and we are all anticipating the end product. Repairing damages to Stone Quarry Road changed and rearranged the focus of our summer work schedule. The Town experienced a high water event on May 13, due to intense localized thundershowers. The result of the event was minor damage in most areas of Town with several claims from residents, except for Stone Quarry Road. Stone Quarry Road has been experiencing flooding problems at regular three-year intervals. This time the Town decided that we needed to remedy the problem. The Town worked to receive outside funding for the project, but was not successful. We rearranged our summer work projects to make funds available. The work on Stone Quarry Road began ^ in July 2002 and continued until the end of October 2002. We were able to upgrade the drainage structures and restore the road for public use much more quickly and for less money then anticipated. Materials for the project cost approximately $64,000, fbced labor cost was approximately $36,000, and fixed equipment cost was approximately $62,000. > / During the year 2002, the Highway Department's staff grew by one as a vacancy was filled. LaVern "Bernie" Morse was hired as a Mechanic's Assistant. Bernie has been with the Town since April. Charlie Hulbert, long time Town employee and Heavy Equipment Operator, retired in December. Charlie worked for the Town for over 28 years. Charlie's expertise in leveling and grading with a bulldozer will be sorely missed. We employed three summer workers to augment the crews to provide our ever growing services to the residents of the Town. The Highway Department has several employees involved in various Town Committees that help to improve the Town's functions. We have two employees on the Personnel Committee, two employees on the Safety Committee, one employee on the Records Management Committee, and one employee on the Dig Safety New York Advisory Committee. This is in addition to the committees the Highway Superintendent is involved with. The Safety Committee worked on the Town's Safety Policies and Procedures again \ during 2002. Other issues worked on in the Safety Coixunittee include: safer communications for Town employees, such as cell phones, radios, etc.; reviewing accidents/incidents that employees encountered during the year; and other small safety issues that cropped up during fhe year. We have had five separate reportable incidents. Three of the five incidents resulted in time away from work, and two were able to use the transition duty policy. As of November, Town employees missed only 30 days away from work due to injuries. We completed the mandatory annual training, and had training on chain saw safety and maintenance, which was sponsored by Don's Log-N-Chain. During 2002 there was not as much training completed at the Highway Department—mostly due to the building being renovated. In 2002 the Highway Department purchased a 10-wheeler dump/ snow plow truck, a pickup truck, a leaf vacuum machine, and a utility tractor with implements (front loader bucket, rear-mounted mower, all weather cab, and snow blower). The Department assisted the Engineering Department and the Building and Zoning Department in purchasing vehicles for their departments. The Highway Department administration (and employees) spent a great deal of 2002 ' ^ preparing to renovate the Public Works Facility—preparing documentation to bid the project and then moving things from the building to storage and a temporary trailer. The construction started in August and should be completed by the end of February 2003. Our crews accomplished considerable site work related to the building expansion, with more to do in 2003. Road Work Worked On and Completed in 2002 The major road projects worked on in 2002 include reconstruction of Renwick Drive, installation of storm water piping on Winthrop Drive, paving projects, surface treatment of roads, and miscellaneous smaller jobs. Winthrop Drive: Winthrop Drive work consisted of putting underground drainage and catch basins from the Village of Cayuga Heights line to Brandywine Drive and extensions along Sandra Place. Lawns were re-established and our walkway was re- paved as part of this project. Renwick Heights Drive: The road was completely rebuilt from the new bridge down to Lake Street. This included all new underground drainage, new pavement, and improved shoulders. ( ^ ^ Work was begun late in the season on Indian Creek Road to install underground , drainage along the road from Harris B. Dates Drive to Happy Lane. This project will be completed early in the spring 2003. Parks and Trails Work Worked on and Completed in 2002 Michigan Hill Trail: Some grading on the site of the future Michigan Hill Trail was done during 2002. William and Hannah Pew Trail: New York State approved the final design, thus allowing the land acquisition to proceed. Site work should begin in spring 2003. A new baseball backstop was installed at the Coddington Road Community Center playfield. Some additional plantings were installed at Vincenzo lacovelli Park, East Shore Park, and Maple Avenue. Other parks and trails work includes general maintenance, mowing, watering, snow removal, and tree and brush removal. The Town took over maintenance of the new walkway at the Judd Falls Road/Route 366 Bridge. ^ Water Work Worked on and Completed in 2002 \ t There were 21 water main breaks during 2002. Throughout the year we inspected and maintained many valve boxes within the Town. We changed 10 hydrants, worked on at least 9 confined space areas, and performed many lawn repair and hot patching jobs during 2002. Plantings and site restoration work was completed at the new pump station and water line at Oakwood Tank. Sewer Work Worked on and Completed in 2002 There were three sewer blockages in 2002—one on Seven Mile Drive and two at East Hill Plaza. The Bums Road sewer pump station control panel and pumps were upgraded during 2002. Plantings and site restoration work was completed at the Hanshaw Road back-lot sewer project. Other sewer work included tree and bmsh removal, manhole repairs, surveying, confined space, lawn repairs, and hot patching. f Miscellaneous The Maintenance Worker continues to work at Town Hall, the Public Works Facility, pump stations, and water tanks doing general maintenance and repairs, along with other projects assigned by the Highway Superintendent. The Engineering Technicians have been working with the crews to shoot grades, etc. on construction projects to help move projects along in a timely manner. They handled the surveying for the road, water, sewer, and trail projects that have been finished or are in the process of being worked on this year. The Technicians have been inspectors on two projects that continue into 2003—Burns Road water main extension and ihe Public Works Facility. ghk f , > 2002 TOTAL HOURS WORKED FOR HIGHWAY DEPARTMENT rs / ^Regular OT Water 2,738.50 Water 323.00 Parks 5,366.50 Parks 290.50 Water Admin.1,148.25 Water Admin.1.00 Sewer Admin.874.25 Sewer Admin.0.00 Town Hall 1,025.50 Town Hall 108.00 Public Works 1,854.00 Public Works 75.00 General Repairs 18,432.00 General Repairs 184.00 Sewer 1,568.00 Sewer 87.50 Perm. Impv.9,860.50 Perm. Impv.79.00 Machinery 3,183.50 Machinery 42.50 Br. & Weeds 2,792.50 Br. & Weeds 15.00 Snow Removal 3,053.50 Snow Removal 1,865.00 Machinery 6% Perm. Impv. 19% Snow Removal 6% Water 2002 Work Hours for Highway Water Admin. 2% Sewer Admin. 2% own Hall 2% Public Works 4% General Repairs 36% 2002 Overtime for Highway Snow Remova 61% Parks 9°/Water Water Admin. 0% Sewer Admin. 0% Town Hall 4% Public Works 2% General Repairs 6% Sewer 3% MachineKL 10/ 3% Br.& Weeds ^ 0% * General Repair regular hours includes all fringe hours off.2/3/03 \19981999200020012002\\OT 1998OT 1999OT 2000OT 2001^9)Water5%8%8%7%5%1Water11%23%11%11%- /^11%Town Hall1%2%Town Hall1%4%General Repairs31%36%37%38%36%General Repairs5%4%6%4%6%Sewer2%5%4%5%3%Sewer2%8%2%6%3%Perm. Impv.33%16%17%17%19%Perm. Impv.15%6%3%8%3%Machinery8%7%7%5%6%Machinery4%2%1%1%1%Br & Weeds5%7%7%7%5%Br & Weeds2%1%1%2%0%Snow Removal4%6%7%4%6%Snow Removal61%56%67%55%61%Water Admin.1%1%1%1%2%Water Admin.Sewer Admin.1%1%1%1%2%Sewer Admin.Parks10%13%11%14%10%Parks12%9%Comparison of Regular Highway WorkH1999□ 2000H2001nB2002[1"tjniiia;Comparison of OT Highway Work70% 1y"60%y. - i50%y. vr,;40%y30%y20%I10%0%h■7; ?o £0 <0c a.01 01>Cl.g'SI° 1c £to 502c^ E5 3HOT 1998HOT 1999□ OT 2000H OT 2001HOT 2002 Town Engineer's Annual Report for 2002 GENERAL Staff The Town Engineering Department staff in 2002 consisted of four positions in town hall and three support positions based at the Public Works Facility. The Town hall staff includes Dan Walker; Director of Engineering and Town Engineer, Creig Hebdon; Assistant Town Engineer, Kathryn Prybylski; Civil Engineer, and Mary Bryant; Senior Typist Position. Support Staff located at the Public Works Facility includes Wayne Sincebaugh; Water and Sewer Maintenance Supervisor, Craig Ballard; Senior Engineering Technician, and Joseph Slater; Engineering Technician. The Engineering Department also had three student interns working in the office from Comell University, Kristen Taylor, Heather Miller and Brian Clouser. Operations & Facility Management Joseph Hulbert, Maintenance Worker, is coordinating repairs and maintenance on the Town Hall facility. 1 Maintenance projects that were completed on the Town Hall this year included repainting of exterior window trim and grates, replacement of the Boiler Room exterior door, replacement of a heating system circulation pump and minor patching and painting of walls in the back hallway. Records Management Engineering staff continued to work with existing record maps of the Town's water and sewer systems and development of an electronic GIS record map. Approximately 75% of Town sewer mains have been mapped and mapping of approximately 60% of Water mains has been completed to date. All Town maps are being catalogued in the map database. The Engineering Staff worked with the Planning and Zoning staffs to plan a storage system that will be space efficient but also allow easy access to the paper originals without damage. The records management advisory board approved this proposal and a SARA grant was received by the Town to implement the system. Park and Open Space The Engineering staff coordinated with the Highway Department and Planning Department on the Hanna Pew Trail project. Plan development was finalized, and the final design was completed and approved by NYSDOT, allowing the project to move into the land acquisition phase. Construction is scheduled to start in 2003. ! \ ^ 1 TOWN ENGINEERS ANNUAL REPORT 2002 PAGE 2 ' > Public Works facility Final Contract Documents were completed in June and the Town Board bid the project for an award of contract in August. Construction started the Week of August 26 and the Town Engineer has been providing technical support on construction inspection and contract administration. At the end of December the project was approximately 60% complete with a scheduled substantial completion at the end of February. Highway The Engineering Staff provided technical support to the Highway staff for the contract management of the Maple Avenue Construction project. Final Project payments were approved and the contract file was closed. The Engineering Staff is provided technical support to the Highway staff for the development of plans for reconstruction of Renwick Road. Work included drainage improvements, base improvement and repaving. Technical support was provided for development of drainage improvement plans for Winthrop Driv i A severe rainstorm resulted in very intense runoff on the South Hill and resulted in a major washout of Stone Quarry Road. The Road was closed for several months while repairs were made. The Town Engineering staff completed design details for the Stone Quarry Road repair, which included a new concrete box culvert and a significant amount of bank stabilization. 911/Emergency Operations Center Committee The Town Engineer represented the Town of Ithaca on the County Communication Capital Project Committee. The Town Engineer and Town Supervisor worked with Barbara Blanchard, Chair of the Committee, on a proposal for the use of the Station Five site as the central Communication and Emergency Operations Center. The County Attorney prepared a draft memorandum of understanding, which was reviewed by the Town Engineer and the Town Attomey, and the Town was prepared to execute a memorandum of understanding in March. Prior to completing the agreement the County reviewed the project scope and cost and determined that the cost for locating the Communications center at the Station 5 site was too high and Decided to locate the center at the airport. I \ ! I ' ) L:\TB prep\February\Reports\ERPT2002annual.doc TOWN ENGINEERS ANNUAL REPORT 2002 PAGE 3 Tompkins County Emergency Management Planning Committee The Town Engineer has continued to meet with the Tompkins County Emergency Management Planning Committee, which is drafting the Tompkins County Comprehensive Emergency Management Plan. The plan is being developed with guidelines from the Federal Emergency Management Agency and includes provisions for coordination of response and recovery efforts to deal with major natural and man made emergencies or disasters. The plan will provide guidance for preparedness, response and recovery policy and procedures. The committee is meeting monthly and includes representatives from County and Municipal Agencies, including the Ithaca Fire Department, TC Health Department, Cayuga Medical Center, Public Works Agencies and the American Red Cross. The Tompkins County Fire and EMS Service provide coordination. Town of Ithaca Emergency Management and Fire Protection The Town Engineering department is working with other Town staff in the process of updating the Town emergency response plan ^<0^ The Town of Ithaca has participated in training programs for Emergency Responsiveness in . cooperation with SEMO, the County and the Ithaca Fire Department. The Deputy Supervisor, Assistant Code Enforcement and the Town Engineer participated in a Public Information Officer training session on April 30 and May 1. The course was sponsored by the New York State Emergency Management Office and was designed to provide basic skills for providing information to the public through the media in the event of a major emergency or disaster. The course was well organized and very informative and gave us some tools for dealing with providing information to the public and dealing with the media appropriately during an emergency. DEVELOPMENT REVIEW PRI Site work for the PRI Museum of the Earth started in September of 2001 and has continued through 2002. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control measures and is maintaining them. No site related problems have been noted. / \ L:\TB prep\February\Reports\ERPT2002annual.doc i 1 TOWN ENGINEERS ANNUAL REPORT 2002 PAGE 4 ECOVILLAGE Ecovillage has completed the basic site work for the second resident group, which includes the roadways and parking areas. Prior to the excavation work sediment control fence was installed below the construction area. Construction of fire protection improvements, water supply and sanitary sewers has also been completed. Final site work and landscaping will be completed as the Buildings are finished. COLLEGE CIRCLE The Town Engineer completed review of the College Circle proposal as part of the Planning Board approval process, and the project received site plan approval from the Planning Board. College Circle Phase 3 Site construction began this Summer with mass grading. Road sub base and building pad development were completed. The Storm Water Management plan for the site was approved and has been inspected for compliance by the Engineering Staff. The Town of Ithaca is monitoring operation and maintenance of the storm water control system, and has authority by agreement to ensure proper function. Excess excavated material is being transported to the old Landstrom gravel pit in Danby and a site off of Coddington road near Brooktondale. The Water system is designed to Town of Ithaca standards and to ensure reliable operation and > 1 maintenance along with adequate fire flow, the Town Engineering staff will monitor construction^ ' the system will be dedicated to the Town of Ithaca. BAKER INSTITUTE The Town Engineering staff has been monitoring drainage work and sediment and erosion control systems at the Baker institute expansion project which is nearing completion. LINDERMAN CREEK PHASE TWO Linderman Creek Phase Two started with roadway construction and final grading. The Town Engineering staff has been inspecting the site periodically to ensure compliance with the approved site plan. The contractor has installed the required sediment and erosion control measures and is maintaining them with frequent inspection and reminders from the Engineering Staff. NEXTEL ANTENNAE ON SAPSUCKER WOODS WATER TANK Nextel substantially completed construction of the Antennas and the transmitter building on the Sapsucker Woods Road water tank site in 2001. The final Site restoration was completed in the spring. L:\TB prep\February\Reports\ERPT2002annual.doc f > r^ ! > TOWN ENGINEERS ANNUAL REPORT 2002 PAGE 5 CORNELL UNIVERSITY PRECINCT NINE ATHLETIC FIELD The Town Engineering staff did extensive review of the storm water management system for the Comell University Precinct 9 athletic field proposal. Working with the Project Engineers the Town provided watershed data for the East Hill/Snyder Hill Road/Pine Tree Road watershed sub area to ensure that drainage improvements would not increase problems that have occurred in the past. EARTH FILL PERMITS City of Ithaca, Landstrom spoil site The Superintendent of Public Works for the proposed demolition and construction spoil disposal site on the Landstrom lot submitted the City of Ithaca application on April 16, 2001. The Town Engineer reviewed the application and determined that it was incomplete and has responded by letter to the City with a list of additional information required to complete the application. There has been no action on this application in 2002. The City of Ithaca has indicated that they are preparing a design and engineering report on the project. VanValen Ponds, Coddington Road Two ponds on Coddington Road with earth fill permits have been substantially completed, with final site restoration and seeding to be completed in the spring. Ithaca College, Coddington Road Spoil Site Ithaca College submitted an application for a fill permit on college property near the Coddington Road entrance. The application was complete and because the volume of fill exceeds 2500 CY requires a recommendation from the Planning Board, which was made at the May 21 planning board meeting. The permit was approved at the June 17'"' Zoning Board of Appeals meeting. It now appears that the additional cost of restoring the area may negate the benefit of using this site for the material excavated from the College Circle project based on the contractors cost proposal. Old Marshall Farm, Gravel Mine, Mecklenburg Rd. (Eddy) The Earth fill permit for the removal of Gravel from a portion of the Old Marshall Farm on State Route 79 was issued on October 25, 2002 after the Zoning board gave approval and pre permit conditions were addressed. L:\TB prep\February\Reports\ERPT2002annual.doc ( \ TOWN ENGINEERS ANNUAL REPORT 2002 PAGE 6 STORM WATER MANAGEMENT East Hill The watershed model development has moved forward in conjunction with the development review of the Baker Institute project. The ArcView GIS software is being used to develop the watershed map information, and the CEDRA watershed modeling software is being utilized to evaluate the Hydrologic and Hydraulic characteristics. The Eastern Heights drainage improvement project includes the work nearing completion on Park Lane and the stabilization of the drainage channel above Rte. 79 adjacent to the Ewing's property. WATER PROJECTS Integrated Water System Final project planning and design work on improvements for the integrated water system is on hold ^ \ until completion of the revised SCLIWC agreement. , * The SCLIWC commissioners have written a letter to the City of Ithaca stating that since the City has not responded for a significant period of time to the proposed agreement for becoming a member of the Commission that the Commission is withdrawing the original proposal. The Commission has indicated a willingness to sell water to the City under a contractual relationship and that the Agreement to provide Water Emergency Aid remains in effect. The Town Engineer and Bolton Point staff has been meeting with the Comell University Utilities department to evaluate opportunities for cooperation. The Town Engineering staff has completed a site survey and test borings for a proposed SCLIWC tank on Comell University Hungerford Hill Road property. Preliminary design is being completed in conjunction with the design of a South Hill Transmission line extension to provide water to the West Hill and Inlet Valley water service area. Burns Road Water Main Extension In April of 2002 residents of Burns Road asked the Town Board to consider extending water to the south end of Burns Road. The Town Engineer prepared an engineering report and preliminary co^^ estimate for the extension of a watermain on the South end of Burns Road. The Town Board theij authorized Final design of the project. The environmental review and Agricultural assessment wj L:\TB prep\February\Reports\ERPT2002annual.doc I \ TOWN ENGINEERS ANNUAL REPORT 2002 PAGE 7 completed, and a public Hearing on the project was held on September 9, 2002. The State completed its agricultural review and with the determination that there will not be a negative impact on agriculture from this project. Final approval of the project was granted at the November Town Board Meeting subject to permissive referendum. The project was been put out for bid with bids due on December 5. A resolution recommending an award of contract was made at the December 9 Town Board Meeting. The Contractor started work in mid December and the project was substantially complete by mid January 2003. West Hill Water System 2002 Improvement Project The Contract for replacement of the watermain behind the Biggs complex and the Hospital was awarded to G. DeVincentis & Son Construction Co., Inc. of Binghamton. A preconstruction Meeting was held with the Contractor on October 31 and work started with project layout the week of November 4'*^. West Hill Water Storage Tank / ^ Several alternatives for a new water storage tank have been reviewed, including several sites on the I EcoVillage property. Site surveys and test borings have been completed and preliminary design is underway for development of an engineering report with recommendations. Water System Mapping and Model The Engineering staff, including student interns, has continued to update the electronic database for the water system. This information will be used to update the Town-wide water system hydraulic model, and will be used to provide information to locate water mains in the field. These tools are important for effective maintenance of the water system. / \ L:\TB prep\February\Reports\ERPT2002annual.doc n ( \ TOWN ENGINEERS ANNUAL REPORT 2002 PAGES ' * SEWER PROJECTS Joint Sewer Agreement The SJS partners continued to work on the revised agreement for the Ithaca Area Waste Water Treatment Facility and jointly used interceptor sewers. Intermunicipal Sewer System The Intermunicipal sewer Committee continued to work on the Draft Agreement for expanding the partnership in the sewer system. The Intermunicipal Sewer Group includes the three existing partners in the Joint Sewer Subcommittee of the City of Ithaca, The Town of Ithaca, and The Town of Dryden, plus the three potential partners, which are the Village of Lansing, The Village of Cajniga Heights and the Town of Lansing. The Draft Environmental Impact Statement has been revised and has been submitted to DEC for comments. Ithaca Area Waste Water Treatment Facility Phosphorus Removal Improvements Steams and Wheler have developed the final Design of the Phosphorus removal project at the Ith/ ) Area Waste Water Treatment Facility. The Contract Documents have been prepared and are unde ^ staff review for a recommendation of approval to the various approving boards. Sanitary Sewer I & I Control Program The Town Engineer submitted a status report on the town's Infiltration and Inflow control program to the SJS to be included in the annual report to NYSDEC. Interceptor Sewers The Town Engineer has reviewed project data and cost information provided by the City of Ithaca to evaluate the appropriate cost participation in the Jointly used interceptor sewers. Negotiations regarding these costs are continuing between the Town and City. Northeast Sewer Improvements Town of Ithaca Highway and Parks staff completed restoration plantings on the properties that were disturbed as part of the Hanshaw Road Sewer Rehabilitation project. ! ) ' 1 i * L:\TB prep\February\Reports\ERPT 2002annual.doc / ^ TOWN ENGINEERS ANNUAL REPORT 2002 PAGE 9 West Hill Sewer System The Town Engineering staff completed the design and construction plan for replacement of the Trumansburg Road Hospital sewer line in 2002. The Contract for replacement of the sewer main behind the Biggs complex and the Hospital was awarded to G. DeVincentis & Son Construction Co., Inc. of Binghamton. The Contractor has stockpiled pipe and has done layout work. Sewer installation will start at the south end of the Job near Candlewyck Apartments in December, dependent on weather. Trumansburg Road sewer extension At the request of a Town resident a preliminary evaluation of the cost and benefit to extend sewer along Trumansburg Road from Fire Station 5 to Hayts Road was developed. At the direction of the Town Board, the final design and construction documents for this improvement were prepared and included in the bid documents for the Hospital Sewer Replacement. The project was withdrawn when the bid price for the project exceeded the available budget. ^ Westhaven Road Sewer Extension ^ ^ The Town Engineer developed a preliminary design and estimate for a sewer line along the North end of West Haven Road, which would serve possible frontage lots on land owned by Ecovillage. The Public works committee has reviewed the project and has recommended that the construction of the sewer would benefit only the owner of the undeveloped parcel and that the Town should not construct it. The Town Engineer will provide technical assistance to Ecovillage if they want to pursue the project. East Hill Plaza The Town of Ithaca sewer system serving the East Hill Plaza, has required cleaning several times each year due to significant grease buildup in the sewer lines. Town staff has identified the sewer owned by Cornell University serving the plaza as the source of the grease. Several restaurants and the P&C grocery are located in the plaza and are the probable source of the grease. The Town of Ithaca sewer use law prohibits the discharge of grease in high volumes to the sewer system. Town Staff have worked with the Plaza management to have the owners install and properly operate effective grease traps to eliminate the problems. The Plaza has been billed for the cleaning of the sewer lines. / \ L:\TB prep\February\Reports\ERPT2002annual.doc r^ TOWN ENGINEERS ANNUAL REPORT 2002 PAGE 10 ' South Hill Sewer Service Area The Southwoods subdivision, approved in 1989 may start construction in 2003 and part of the project includes extending sanitary sewer mains. The project as originally approved included two sewage pump stations and approximately 2000 feet of force main between the project and Troy Road. The Town Engineer evaluated an option to serve the project with a gravity sewer along Coddington Road. This would eliminate a pump station and provide the additional benefit of serving residents along Coddington Road north of E. King Road with sewer. t \ s \ L:\TB prep\February\Reports\ERPT2002annual.doc ( ^ I f ^ TOWN OF ITHACABUILDING AND ZONINGDEPARTMENT2002 YEAR END REPORT TOWN OF ITHACA215 NORTH TIOGA STREET, ITHACA, N.Y. 14850TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-178:-FAX (607) 273-1704MEMORANDUMTO: Cathy Valentino and the Town BoardDATE: February 3, 2003FROM: Andrew FrostSUBJECT: Year 2002 Overview and HighlightsThe most significant event for the Town Building and Zoning Department was the implementation of the new New York StateUniform Fire Prevention and Building Code, which went into effect on July 1, 2002. A six-month transition period occurred at thattime in which a Building Permit applicant could build according to either the old Code or the new. The new Code had been in adevelopment stage for at least five years and essentially is a State enhanced version of the International Conference of BuildingOfficials (the International Code) and also referred to as the BOCA Codes (Building Officials and Code Administrators) in earlieryears. Several days of training have been provided to the Town Building Department; however, the transition to new Code documen'will be an ongoing challenge for many months.Construction of new one and two-family homes yielded 30 new buildings in 2002, the highest number since 1994 (25 homes in^1994 and 1996), with 181 total permits for all categories issued, also the highest number since 1994 (155 issued in 2001).New construction projects included a 2.8 million dollar wresting facility at Cornell, 10 new apartment buildings at CollegeCircle, and 10 new buildings at Linderman Creek 11. EcoVillage at Ithaca developed 8 new two-family homes and SummerhillApartments constructed 3 new 7-unit buildings. The Coddington Road Community Center and the hospital had building expansionsand Cornell and Ithaca College continued renovation and alteration projects.Significant Zoning Board of Appeals cases included the Town of Ulysses proposed pump station on Woolf Lane, new athleticfields at Comell/Pine Tree Road, a new road connecting Ithaca College campus to College Circle Apartments, and the flnalization ofthe Eddy mining operation (afler litigation) on Mecklenburg Road.There was a 30% decrease in the number of complaints filed from 2001 and property maintenance continues to lead in allcomplaint categories.There were no major fires in 2002 and only a small bam/storage building was totally destroyed. No one was seriously injured inany of the fire events.11 BUILDING PERMITS ISSUED2002200!2000199919981997199619951994NEW HOMES1 & 2 I'AMILVlOTAE VALUEPER UNIT30$4,988,000$166,26622$4,060,144$184,55220$3,108,898$155,44515$1,566,600$104,44020$2,544,946$127,24723$2,968,015$129,04425$3,775,930$151,03721$2,612,833$124,42025$3,331,500$133,260BUII.DINGPERMH S ALECATEGORIESTOTALTOTAL VALUErOTAL FEES181$32,677,714$44,790155$31,509,268$33,195136$14,614,641$21,640136$18,726,047$24,825142$18,243,337$22,130139$41,799,312$29,590141$15,045,505$24,235142$6,293,229$13,640137$9,878,433$17,520 J )REPORT OF BUILDING PERMITS ISSUED FOR 2002YEAR TO DATE.TYPH OP PPRMITYEAR#AMOUNT200219$2,788,000SINGLE FAMILY RI-SIDENCES200113$2,230,144200211$2,200,000TWO FAMILY RESIDENCES20019$1,830,000200213$143,984RENOVATIONS200121$303,17620026$91,779CONVERSIONS OF USE20013$63,900200225$1,156,284ADDITIONS TO FOOTPRINT200118$717,874200236$16,104,890MULTIPLE RESIDENCES20015$1,094,800200212$1,988,920BUSINESS200118$5,354,90120020$0AGRICULTURAL20010$020020$0INDUSTRIAL20010$0200218$5,603,168EDUCATIONAL200120$19,109,694MISCELLANEOUS200241$2,600,689CONSTRUCTION200148$804,779TOTAL NUMBER OF2002181$32,677,714PERMITS ISSUED2001155$31,509,268TOTAL FEES2002181$44,790RECEIVED2001155$33,195 ZONING BOARD OF APPEALS ACTIVITY SUMMARY:y20022001200019991998199719961995ftov ZBA MEETINGS1112121312111012# OF ZBA APPEALS5648403643344347# 01- ZBA APPEALS GRANTED44U OF ZBA APPEALS DENIED3 Hotel sign - Best Western, Taughannock Boulevard - non-conforming expansionti OF ZBA APPEALS ADJOURNED# OF ZBA APPEALS WITHDRAWN )BUILDING/ZONIN^ *^TIVITY SUMMARY22 Operating Permits were issued to multiple residences for a three year period.20022001200019991998199719961995CERTIFICATI-S OF OCCUPANCY ISSUED180184226176132162148151SKiN PliRMITS ISSUED7919892313INDIVIDUAL COMPLAINTS INVESTIGATED4161596366587880COM PLAINTS BROKEN DOWNNo Violation Found13Property Maintenance10Building Code6Occupancy5Fill Material3Noise2Zoning Use Violations1Sign Law1Drainage0Open Burn0Parking0 2002 YEAR-T*^ ..JxE FEESCOLLECTED BY THEBUILDING/ZONING DEPARTMENT:3BUILDINGPERMITSZONING BOARDOF APPEALSSIGNSFIRESAFETYBUILDING PERMITEXTENSIONSCERTIFICATES OFOCCUPANCYFOUNDATIONPERMITSOPERATINGPERMITSTOTALSJAN2,605,00280.00137.00150.000.00137.500.00200.003,509.50I'l'R260.000.000.00437.5050.002,010.000.00150.002,907.50MAR2,070.00480.0026.00256.2550.00200.00450.001,500.005,032.25APR2,170.00400.0056.65156.250.00147.5050.00362.503,342.90MAY5,955.00440.000.0050.0075.00100.00150.00150.006,920.00JUN8,975.00580.000.000.0075.000.0020.002,250.0011,900.00JUL1,675.00620.000.0025.00125.001,925.000.00100.004,470.00AUG11,230.00400.000.0037.500.001,150.00112.501,050.0013,980.00Sl-P3,595.00420.000.0050.0075.00235.000.001,550.005,925.00OCT2,200.00420.0045.500.0050.0087.5050.0075.002,928.00NOV1,365.00320.0051.500.000.000.00100.000.001,836.50Di-C2,690.00380.000.00137.5025.001,800.00300.00100.005,432.50TOTALS44,790.004,740.00316.651,300.00525.007,792.501,232.507,487.5068,184.15JANUARY - DECEMBER 2001 TOTALSBUILDINGPERMITSZONING BOARDOF APPEALSSIGNSFIRESAFETYBUILDING PERMITEXTENSIONSCERTIFICATES OFOCCUPANCYFOUNDATIONPERMITSOPERATINGPERMITSTOTALSTOTALS33,220.004,620.00702.611,525.00740.004,465,002,337.508,700.0056,310.11 ))BUILDING/ZONING FIELD INSPECTIONS)20022001200019991998199719961995UNIFORM BUILDING CODE635564769706702678620614ZONING ORDINANCE/LOCAL LAWS135195207206159206249227FIRE SAFETY *9477848756638366REINSPECTIONS4934543132656636FIRE OCCURRENCE *129122113172314REINSPECTIONS7371514872TOTAL INSPi;rnONS9328821133106697610371048959• FIRE SAFETY INSPECTION BREAKDOWNInspeciionRcinspociionSCHOOL/MUSEUMI1CHURCH/PUBLIC ASSEMBLY92RESTAURANT6IDAY CARE/GROUP HOME4IBUSINESS3126MULTIPLE DWELLING PROPERTIES341350 total buildings, 676 dwelling unitsSENIOR HOUSING00HOTEL/MOTEL/B&B/LODGE31RECREATIONAL/CLUB20PROFESSIONAL OFFICE00HEALTH CARE44TOTALS9449♦FIRE OCCURRENCE/EMERGENCY BREAKDOWNInspectionReinspcctionHouse (wood stove/fireplace)62House (kitchen stove)I0Garage13Bam12IC dorm (electrical)10IC food service (oven)20Totals127 n HUMAN RESOURCES OFFICE 2002 ANNUAL REPORT CIVIL SERVICE: The Town has maintained compliance with civil service and has received approved Payroll Certifications for 2003, as required by Law. As of the end of the year, there was one (1) position filled by provisional appointment, which is the Engineering Technician I position filled by Joe Slater. At the beginning of 2002 there were 6 positions filled provisionally, most of these positions were filled in 2001 and where pending the County scheduling of the correlating exam. The Network/Records Specialist position had been provisional for 4 years. Turnover ratio is determined by dividing the total number of employees who resigned or retired by the total number of active positions. The Town's turnover ratio for 2002 was 4% or 2 out of 51. Compared to: 2001 's 6%, 2000's 13%, 1999's 14%, 1998's 11% and 1997's 11%. S.C.L.I.W.C. experienced 1 out of 19 ^ or 6% in 2002 compared to 6% in 2001,11% in 2000,17% in 1999, 0% in 1998 ^ and 17% in 1997. During the year the following changes occurred: New positions created: None. Title Changes: None. Positions abolished: None Position reclassified: Network/Records Specialist from "o" to "p". Job Description Changes: None Promotional Appointments: None New for reO hires: Mary Bryant, P-T Senior Typist; Steven Riddle, Distribution Operator, Bernie Morse, Automotive Mechanic Assistant. Miscellaneous: There were 3 Temporary Laborers hired for Highway for the summer workload. Resignations: None Terminations: None Lav offs: None Retirements: Charles Hulbert, Heavy Equipment Operator; Mary Bryant, Senior Typist, Alvin Parker, Distribution Operator n' ( The following are vacant positions listed with Civil Service as of 12/31:I I Secretary to the Supervisor Senior Account Clerk/Typist Account Clerk Typist (2) Planning Intern (part-time) Motor Equipment Operator (2) Typist (part-time) (2) Historian (part-time) Laborer (5) Keyboard Specialist Administrative Assistant Senior Typist (1) Dog Enumerator The following position is budgeted and will be filled in 2003: Planning Intern. PERSONNEL COMMITTEE: The Personnel Committee met almost monthly to review the entire Personnel Manual do to the need to have one manual for S.C.L.I.W.C. and Town employees. The manual will be ready in 2002 for consideration by the Commission and the Town Board. Some of the policies added include; Violence in the Workplace, Safety Toed Shoes, Uniforms, Records/Electronic Media Policies, On-Call pay. Coaching Policy, Longevity Pay, and several updates made to current policies. The Manual was approved by the Town Board in November and scheduled for consideration at the January Commission meeting. SAFETY COMMITTEE: The safety committee continued working on a comprehensive Safety Policies and Procedures Manual to be used by all Town employees with a projected completion by early 2002. The Town Board approved the Safety Policy and Procedure Manual on June 10, 2002. The committee also reviewed accident reports and made suggestions to correct problems, in hopes to alleviate any future accidents. The committee reviewed loss run reports from PERMA to familiarize them with the cost associated with accidents. Town Hall has had successful surprise evacuation drills with participation by Ithaca Fire Department. EMPLOYEE TRAINING AND DEVELOPMENT: As an essential part of keeping employees affective, training and personal development is always a key issue. Training sponsored by the Personnel Department in 2002: annual safety training for Town Hall, and sponsored several employees attending different sessions of the "Building Supervisory Excellence" certificate series. The Munies Group (City and Town of Ithaca and Tompkins County among other members) spent a great deal of time in 2000 and 2001 developing an ongoing ( \ \ training saries for suporvisors callGd "Building Supervisory Excellence , which is a certificate series that was launched in 2001 and ran a second full session in 2002. There have been three employees that have received the full certificate from completing the series. Those employees are: Alfred Carvill, Lisa Carrier- Titti and Fred Noteboom. The training targets the core competencies a supervisor needs to effectively supervise people. The series offers 38 hours of training, which is made up of 10 sessions, in which the participants must complete at least 32 hours in order to receive the certificate. The Munies Group has begun looking into the training need of a Leadership Series also. The group also offered in 2002 two course designed to help supervisors and employees deal with the downsizing and budget crunching that has had a large impact on the City and County. I participated in the following seminars in 2002; monthly training/meetings of the Society for Human Resource Management of Tompkins County, N.Y.S. SHRM Conference, OSHA Record-keeping Seminar, and meeting/teleconferences hosted by NYS Retirement System. On a professional basis I served on the local SHRM Board of Directors and served as a municipal representative on the United Way Allocations Committee. WELLNESS: As one part under this big umbrella called Wellness the Town provided the employees with a Wellness Fair in November. At the fair the employees could get their blood pressure, cholesterol and glucose checked, have an analysis of their body fat percentage done, and have a free flu shot. The participation was very good with 35 employees out of 61, Bolton Point included, participating at a combined cost of $512. The cost this year was hirer since we had to pay the $10 per employee fee for flu shots since the provider for them changed from Univera to Blue Cross I Blue Shield. Fitness membership reimbursement, as a second part of the wellness program, has again seen an increase in participation. In 2002 10 employees received reimbursements for enrolling in some type of wellness program. The Town also purchased fitness equipment for the wellness room located in Town Hall. DIVERSITY: I have attended and continue to be an active member of the Tompkins County Diversity Consortium. The consortium was developed a few years ago by the Board of Representatives to address diversity issues with employers in county. Goals of the Consortium are to aid employers in the challenge of diversifying their staff, have a better representation of the community working in community employers, and create a resource list of vendors who actively pursue diverse clientele. An issue that was addressed at several meetings is the need to have a more diversified pool taking and passing civil service exams. As not only the County, City and Towns utilize the exam lists, but so does the schools, TC3 and BOCES. Another "hot topic" for employers is the problem with retaining minorities and people of color in positions in rural central New York. The Committee this year created a resource list for recruiting diverse candidates. t I INSURANCES: WORKERS' COMPENSATION: In 2002 there were seven (7) injuries reported to PERMA, but only six (6) were record-able injuries on our PESH 900 log. The injuries resulted in a total of 39 lost workdays and 37 restricted or transitional duty days. HEALTH / DENTAL INSURANCE: For 2002 the Town changed the health insurance provider from Univera to Blue Cross Blue Shield of Central NY. This was done because Univera was dissolved by Excellus. The coverage was changed to Blue PPO, which is a Participating Provider Organization. This program was a better product for the employees, since it removed the Participating Provider issue and eliminated the need for the referrals to a specialist. The benefit for the Town was that there was a decrease in the premium amounts. Dental insurance remained with Guardian. There was a change for the 2003 plan, which reduced the maximum payout for claims from $1500 to $700. This was done to reduce the monthly premiums, otherwise the premiums would have raised. ^ * COMMERCIAL INSURANCE: I continued to work with Charlie Gibson from Ithaca Agency to keep the Town's coverage levels where they should be. I requested putting off the Request For Proposals until 2003. This request was based on the lack of time I had to really do a good job developing the RFP and evaluating the proposals. Also every time there is a change in the agency, it really takes a lot of time to adjust to what information they require and the coordination between the agency representative and myself. The Board passed a resolution establishing a policy to do a RFP at least every 5 years. There were 10 accidents reported to Selective Insurance by the Town in 2002. Many of these claims were the result of the flooding that occurred in May. SUMMARY: It has been a great pleasure working at the Town of Ithaca and with the Town Supervisor, members of the Town Board, and the employees of Town Hall, Highway and Bolton Point. Submitted By: Judith C. Drake, PHR, Human Resources Manager ' ^ Work Priorities for 2003 for the Human Resources Office: • Finish all formatting, print and distribute Personnel Manual after approved by SCLIWC in early 2003. Print and distribute Safety Manual with Personnel Manual. Conduct awareness training on Personnel and Safety Manaul. Launch Windows based Williamson Law Book Payroll Program. Develop Leadership Training Session. Do a shift rate comparison survey. Do a wage / benefit comparison survey. Do a Request For Proposals for commercial insurance. Finish installation of MR Information System program. Network/Record Specialist 2002-2003 Report New Highway Local Area Network I will be installing a local area network for the Highway Department staff this year, in conjunction with the construction of the new Public Works Facility. This network will mirror the one designed for Town Hall. Previously, the Highway Department had a few computers connected by a simple peer-to-peer network configuration with limited capabilities. The new network will allow staff to share files, have desktop access to faxing, color printing, plotting of GIS information, email and Time Warner Cable Road Runner Internet services. The network will also have a dedicated firewall appliance and software for security on the server where all user data will reside. Additionally, antivirus applications will be applied to the server and client workstations. The server will perform a nightly backup of all data on the server. It was determined, after speaking with the staff at Town Hall and Highway Department, that we do not need the servers at each facility to be connected directly to each other. However, each network has been constructed with all the necessary hardware to install and use a technology (like Virtual Private Networking) in the future. With the new network, staff between Town Hall and the Highway Department will be able to send and receive files via their own high-speed Internet connection. Town Hall Network Additional memory and disk space enhancements have been made to the Town Hall server this past year. Budgeted for 2003, the Town Hall network will undergo migration from a Windows NT4.0 environment to Windows 2000. This conversion is necessary to prevent obsolescence, as Microsoft will soon discontinue support for Windows NT applications. This migration project is to be completed in the summer of 2003. Web Site The Town's web site has grown with the addition of new pages for Town Board resolutions, monthly financial information, and Frequently Asked Questions. The new proposed zoning ordinance has been featured with the Executive Summary containing hyperlinks to maps and definitions. A password-protected section of the site allows board members and staff access to all Town Board agendas, minutes and resolutions from 1992 to the present. IT Budget Beginning in 1999, Al Carvill and I have spent a good amount of time refining ways of tracking technology costs. This year, the budget reflects specific budgetary lines for planning, monitoring and implementing both cost effective and efficient technology spending. Work Plan Priorities for 2003 ¨ ¨ Install new network for Highway Department Training Highway staff on new network applications. Town Hall network migration from Windows NT4.0 to Windows 2000 Develop web site pages for New Zoning Information and Town Projects. 2/3/03 [ \ TOWN OF ITHACA i \ PLANNING DEPARTMENT MEMORANDUM TO: TOWN BOARD FROM: JON KANTER, DIRECTOR OF PLANNING RE: SUMMARY OF 2002 ACCOMPLISHMENTS & 2003 PRIORITIES AND PRESENTATION OF 2002 ANNUAL REPORT DATE: JANUARY 31,2003 I am pleased to present the attached Annual Report for 2002 on behalf of the Town of Ithaca Planning Department. For easier reference, I have compiled the following summary highlighting Planning Department accomplishments during 2002 and possible priorities for 2003 and beyond. 1) Codes & Ordinances Committee: Held public information meetings on Zoning revisions. Completed further revisions of proposed draft Zoning Ordinance and Map. Put Zoning revision n ^ materials on website. Made progress on preparation of Generic EIS. ' ' Priorities for"2003: (a) Adoption of Zoning Ordinance Revisions (public hearings, completion of Generic EIS and Findings); (b) possible follow-up Zoning subjects (e.g., low density transition zone, education/institutional zone); (c) other code revisions/enactment (refer to attached draft list of COC work plan priorities for 2003). 2) Agricultural Land Preservation Program: Successfully negotiated purchase of first agricultural conservation easement on the 40 acre Ferguson property. The closing was held on January 31, 2003. Priorities for 2003: Meet with Agricultural Land Preservation Committee to evaluate program. Pursue other agricultural easement negotiations, and grant or donation opportunities. Continue to fund program through capital budget. 3) Transportation Initiatives: Through Town of Ithaca Transportation Committee and ITCTC, (a) completed discussions with NYSDOT and Cornell to finalize Route 366 Bridge Project; County Freight Transportation Study was finalized; (c) progress was made on completion of NESTS Transit Study; (d) made progress on organizing town-wide Transportation Plan; (e) submitted application for transportation planning grant; (f) prepared traffic accident database and maps; (g) made progress in arranging for County Sheriff to patrol selected areas of Town for traffic speed and safety enforcement. Priorities for 2003: Through Town of Ithaca Transportation Committee, initiate elements of ^ ^ town-wide Transportation Plan. Hold neighborhood meetings and develop survey to obtain f \ ( ^public input regarding transportation issues. Continue development of transportation database, ^ ^ including traffic volumes. Finalize arrangements with Sheriff for patrolling/enforcement. 4) Capital Project Planning and Budgeting: Capital Projects & Fiscal Planning Committee prepared a five-year capital program, including a capital budget recommendation to Town Board for 2003. Priorities for 2003: Continue developing a multi-year capital program and focus on recommendations for 2004,2005 capital budgets. 5) Lake Source Cooling - Monitoring: Coordinated with consultants (Benchmark Environmental) to participate in Lake Source Cooling monitoring process, including attendance at Data Sharing Group meetings. Benchmark prepared a draft independent analysis of LSC data. Priorities for 2003: Continue working with Benchmark to monitor Lake Source Cooling data collection and analysis process. Benchmark to complete final report regarding the data, monitoring program and recommendations to DEC regarding continued monitoring. 6) Proposed Cov Glen and Indian Creek/Lake Slopes Conservation Zones: Conservation Board completed recommendations regarding a proposed Coy Glen Conservation zone. Priorities for 2003: Staff to prepare summary report regarding resources of the Coy Glen Conservation zone area to document need and boundaries of the zone. Conservation Board to complete recommendations regarding a possible Conservation zone for the Indian Creek/Lake Slopes UNA area. Town Board consider adopting these new Conservation zones.f \ I ) 7) William and Hannah Pew Trail: Held public information meeting regarding trail project. Completed and submitted preliminaiy and final design reports, which were approved by NYSDOT. Surveys and appraisals were completed. Priorities for 2003: Complete necessary land/easement conveyances (Baldwins, Colles, Ewings, Ngates). Trail construction to begin in 2003 and be completed in 2004. 8) Regional Sewer Draft Environmental Impact Statement (DEISk Participated with other municipal representatives in overseeing the preparation of Draft EIS focusing on the growth inducing impact analysis in the DEIS Priorities for 2003: Participate in completion of EIS process. 9) Municipal Officials Association - Planning Coalition: Assisted in formation and organization of the Planning Coalition. Priorities for 2003: Continue to provide technical assistance to the Planning Coalition. Initial priority is to provide input to the County Comprehensive Plan process. Att. ( \ ( \ ^ ^ TOWN OF ITHACA CODES & ORDINANCES COMMITTEE ' ^ WORK PLAN PRIORITIES FOR 2003 Based on the approved listing of 2002 priorities established by the Codes and Ordinances Committee, the following are remaining work plan priorities for 2003 and beyond for the Committee's consideration. These have been suggested in priority order, starting with the highest priorities, based on the 2002 priority list. [Note: Some time will be needed to complete the Zoning Revision project in early 2003.] HIGHEST PRIORITY 1) Enactment of Outdoor Lighting Ordinance 2) Further Revision of Telecommunications Law (amending Local Law No. 4 of 1998, as amended by Local Law No. 5 of 2001) 3) Revision of Local Law No. 10 of 1994 establishing Town Clerk, Building, Engineering, Planning and Other Fees NEXT PRIORITY 4) Enactment of Water Resources Protection Or^ (s) (im:luding provisions for f \ Stormwater Management and Stream B\ ' ^ 5) Revision of Subdivision Regulatim 6) Revision of Town Environm|n^l^^5^0^^tw (Local Law No. 5 of 1988) 7) Open Buming Law OTHER ZONING ISSUES TO REVISL In addition, the following zoning issues were identified during the Zoning Revision process for follow-up evaluation. These need to be evaluated for priority in relation to the above: 8) Low Density/Transition Zone 9) Tree-cutting/Logging/Tree Preservation Regulations 10) Educational/Institutional Zones 11) Parking Lot Landscaping Standards/Guidelines 12) Requirements/Guidelines for Sidewalks/Walkways in Developments ^ ^ 13) Regulations Regarding Concentrated Animal Feeding Operations (CAFO's) Town of Ithaca Planning Department January 31,2003 ^ \ I \ TOWN OF ITHACA PLANNING DEPARTMENT ANNUAL REPORT FOR 2002 DEVELOPMENT REVIEW A major portion of Planning Department time was spent in support of the activities of the Planning Board in the review of subdivisions, site plans, special approvals, recommendations to the Town Board, and other planning activities. A "Summary of Town of Ithaca Planning Board Actions - 2002" is attached to this report. The Planning Board approved a total of 59 actions during 2002, including a total of 17 subdivision approvals, 16 site plan approvals, seven sketch plan reviews, eight site plan modifications, eight recommendations to the Town Board or Zoning Board of Appeals, two modifications of previous conditions, and one miscellaneous Planning Board action (supporting the adoption of the Tompkins County Vital Communities Initiative.) Planning staff also spent a considerable amount of time reviewing institutional development projects by Comell University and Ithaca College and new large residential developments by Linderman Creek and College Circle Apartments. Pending development anticipated as a result of the final approvals granted by the Planning Board in 2002 include 19 new potential residential building lots, a new Public Works Facility for the Town of Ithaca, new commercial establishments in Judd Falls Plaza and East Hill Plaza, ^ ^ construction of Phase II of the Linderman Creek Apartments (72 units currently being ^ developed), construction of 60 new apartment units in the College Circle apartment complex on Danby Road, and the development of Comell University's Precinct 9 Athletic Fields on Pine Tree Road. There are two large projects pending in the upcoming year. The Planning Board reviewed a sketch plan proposal in 2002 for another Linderman Creek subdivision located north of the existing Linderman Creek Apartments off of Conifer Drive. This four-phase proposal will include a total of 78 single-family detached houses, 24 semi-detached townhouses, and 64 rental apartments for the elderly. The Planning Board and the Town Board also reviewed a sketch plan for the proposed Comell Alumni Field Relocation project, which includes creating two lighted athletic practice fields and future unlighted fields on the property used as horse paddocks and pasture on Pine Tree Road. Due to town staff and local resident concems surrounding potential noise and lighting effects on the adjacent neighborhood, Comell University will be proposing altemative locations for the practice fields and will be submitting those altematives in the upcoming months. Planning staff continued utilizing the Development Review database created by planning intem Nippawan Nittiprapa. Attached is a simple table illustrating development review projects received in 2002. Please note the table shows only those projects that were logged and created in 2002. It does not include those projects that were logged in prior to 2002 but received final approval in 2002. f \ ( s Significant Planning staff time was also spent on the following development review activities: / ^ Plan Compliance and Inspections: The Planning, Engineering, Zoning and Highway Departments continued to work together to coordinate development inspections and compliance issues. PEZ meetings were held regularly to coordinate development review follow-ups. Zoning Board SEOR Reviews: The Planning Department staff prepared 39 SEQR (State Environmental Quality Review Act) reviews for the Zoning Board of Appeals in 2002, including Environmental Assessment Forms and staff recommendations on environmental impact for the Zoning Board of Appeals on area and use variances and special approvals. Planning staff attended ZBA meetings to provide technical assistance to the ZBA. Town Board SEOR Reviews: Staff prepared 12 SEQR reviews in 2002 for local laws and other Town Board actions. PARK, RECREATION AND OPEN SPACE PLAN IMPLEMENTATION Agricultural Land Preservation fPDR'l Program: The Town successfully negotiated the purchase of its first agricultural conservation easement with landowners of a 40-acre property on West Hill. Elements of this effort included completion of appraisals and follow-up appraisals of the easement value, meetings with the owners, negotiations regarding price of the easement, negations regarding the wording of a draft easement and subsequent revisions, legal assistance / \ by the Attorney for the Town, contracting of a survey of the proposed easement area, completion f ^ of a site inspection and property report of the easement area, holding of a public hearing and authorization by the Town Board allowing for a permissive referendum for the easement acquisition, and arrangements for the closing. The closing date is scheduled for January 31, 2003. The Town Board authorized additional funds to be placed in the Parks and Open Space Reserve Account, which had a balance of $183,842 as of the end of2002. CONSERVATION BOARD The Planning Department provided regular staff support to the Conservation Board during 2002. Staff regularly attended Conservation Board meetings, organized and attended numerous field trips, and provided support to several Board committees, such as the Environmental Review Committee and the Stream Buffer Ordinance Committee. Notable projects or activities the Conservation Board was involved in during 2002 include: Revision of the Stream Buffer Ordinance: A committee of Board members continued working on development of a stream buffer ordinance in 2002. The committee has largely agreed on the language of the ordinance, but they are currently struggling with determining a technique for applying a different buffer width to creeks of small, medium, and large sizes. Initially the committee agreed to have just two buffer widths. This included a 50 foot wide buffer (measured ^ ^ from each side of the creek) that would apply to the largest creeks, generally those that are ^ ^ named, such as Cascadilla, Fall Creek, and Six Mile Creek, and a 35 foot wide buffer (measured ^ ^ from each side of the creek) that would apply to all the remaining creeks. After conducting field ^ trips to view and measure creeks and creek buffers, however, the committee agreed that a third size buffer, applied to the smallest creeks, would be appropriate. This buffer width would be somewhere between 10 and 25 feet, and though small, would help to protect the stability of the streambed and streambank of the Town's smallest streams. How to define these three different creek sizes in a way that would not be difficult to implement has been challenging. The committee continues to contact various experts in the field to obtain suggestions and input. The committee hopes to finalize a draft of the ordinance late this spring. Finalize a Boundary Proposal for a Cov Glen Conservation Zone: The Board finalized a boundary proposal for a Conservation Zone in the Coy Glen area. Board members examined a variety of information including aerial photographs. Unique Natural Area (UNA) boundaries, topography, and hydrology information to determine the land area most appropriate for the Conservation Zoning. The Board's proposal includes a large portion of Coy Glen Creek and gorge, and a portion of the woods and steep sided tributaries that immediately flow into it. The proposal also includes the area immediately south and east of Culver Rd. that is part of the Culver Creek Ravine and Woods Unique Natural Area. Consider Conservation Zoning for Indian Creek Gorge and Steep Slopes UNA area: The Board began some preliminary examination of the steep sloped area located just west of Route 89. Several Board members walked that portion of the Black Diamond Trail that traverses this UNA area. Board members have also begun examining aerial photographs and other natural resource ( \ information concerning the area. The UNA narrative describes this area as possibly containing \ \ rare and scarce plant species, having mature trees older than 150 years, providing a biological corridor for wildlife species, and as having scenic and aesthetic value. The Conservation Board will continue examining this area with the aim towards proposing a Conservation Zone. Environmental Review Committee: The Environmental Review Committee (ERC) continued to provide useful comments to the Planning Board on various development proposals. Major projects that ERC members participated in the review of included College Circle Apartments, Cornell University Precinct 9 Athletic Fields, and Linderman Creek Apartments Phase II. Planning Department staff coordinated site visits and meetings for the various projects that were reviewed. Conservation Board Informational Brochure: The Board revised a CB informational brochure that had been drafted several years earlier, but never entirely completed and approved by the Board. The brochure provides a general description of the Conservation Board, its purpose, some history, meeting times and location, current members, and a listing and narrative of the projects that the Board is involved with. The brochure will be available for distribution in early spring. CODES AND ORDINANCES COMMITTEE The Planning Department provided staff assistance to the Codes and Ordinances Committee in , s 2002. Zoning Ordinance Revision: The Codes and Ordinances Committee*s major work effort during , ^ 2002 was toward the completion of the revised, draft Zoning Ordinance and Map. Further revisions included a new section regarding mobile homes and farm worker housing on farms within Agricultural Districts to conform with recent case law, discussions about regulating Concentrated Animal Feeding Operations (CAFO's) - the Committee decided to hold off on this, new regulations regarding mining, and clarifications regarding the keeping of household and domestic animals. After circulating the draft Zoning to Town boards and committees for review and comment, the Committee incorporated further revisions to the draft Zoning text. Two public information meetings were held in May 2002 (May 16^^ and IS**") to present the Zoning proposal to the public and to obtain preliminary comments Irom the public. Special presentations were also given to groups, including the Tompkins County Agriculture and Farmland Protection Board, Tompkins County Planning Department, and Citizens Planning Alliance. Extensive efforts were made to prepare Zoning materials for the Town's website (thanks to the assistance of Lisa Carrier-Titti, Network/Records Specialist, and Marty Demarest of Finger Lakes Webs), including a downloadable, printable version of the entire Zoning text, an easy-indexed version of the draft Ordinance, an Executive Summary highlighting the significant changes recommended in the Zoning Ordinance with links to relevant sections of the Ordinance, and proposed Zoning maps highlighting proposed changes. After receiving public comments, the Committee spent several meetings incorporating further revisions to the draft Zoning text, and modifying some of the areas on the Zoning Map, such as the South Hill Conservation zones, adding a Conservation zone to the Inlet Valley corridor, adjusting the boundary between the Industrial zone and Office Park zone on Danby Road, and adding relevant zones over the waters of Cayuga Lake within the Town of Ithaca to ensure implementation of the new shoreline regulations in the Lakefront Residential zone. Several Committee members also participated in the taping of a presentation of the proposed Zoning that has been shown a number of times on the public access channels on cable television. Planning staff made progress in preparing the Generic Environmental Impact Statement GEIS) for the Zoning revisions, and expects to complete the draft GEIS by late February/early March 2003. This will initiate the formal public review and hearing process in March/April 2003, with the hope that the revised Zoning Ordinance and Map can be adopted by the Town Board by June of2003. Amended Local Law Regarding the Conservation Board: The Committee reviewed a proposed local law modifying provisions relating to the Conservation Board, and recommended its approval to the Town Board. This was subsequently adopted as Local Law No. 10,2002. TRANSPORTATION COMMITTEE ( \ t \ The Planning Department provided regular staff support to the Transportation Committee during 2002. Staff attended Transportation Committee meetings and provided assistance in data collection and mapping, and in the preparation of written materials. The past year was a busy one for the Committee. The committee was involved in reviewing and providing direction on the Route 366 Bridge/Judd Falls Road Project, particularly with respect to the issue of the pedestrian walkway. The outcome resulted in a cooperative effort between the Town and Cornell to light ( \ ^ the pedestrian pathway. The committee reviewed and provided comments on the Tompkins ' ^ County Freight Study, especially in terms of report's draft recommendation for Pine Tree Road. The effort resulted in Pine Tree Road no longer being considered for designation as a truck route. This summer the committee applied for a grant to NYSDOT to help finance a resident's survey and technical assistance associated with the Transportation Plan. As of mid-January the committee was still waiting for an announcement on the grant awards. The committee has been reviewing accident and traffic volume information. The information has been useful in discussions with the Sheriffs office in regards to planning for additional traffic patrols in specific areas of Town. The committee continues discussions on the desired components of a Transportation Plan, an endeavor which will continue into the coming year. OTHER PLANNING DEPARTMENT PROJECTS AND ACTIVITIES The Planning Department worked on a number of other projects during 2002. The following are highlights of those activities. For more detail, refer to the monthly Planning Director's Reports that were prepared during 2002. William and Hannah Pew Bikewav: Planning, Engineering and Highway staff completed preliminary and final design reports for the Pew Trail and submitted them to the State Dept. of ^ Transportation as a requirement of the grant for the project. Both reports were accepted by the State, allowing the project to move ahead. Surveys and initial appraisals for lands necessary for ^ ^ the trail were completed. A public meeting was held on June 20, 2002 to obtain public input ' ^ regarding the Pew Trail. Comments were positive and indicated strong support for die proposed trail. A meeting summary was prepared. Planning staff and the Attorney for the Town have initiated the process of acquiring the necessary lands and easements (some of which will be donated by landowners). Construction of the trail and associated elements is scheduled to begin in 2003 and be completed in 2004, as outlined in the 2003 - 2007 Capital Budget. Capital Proiects Planning Committee: The Committee met regularly during 2002. The Committee prepared a five-year capital program, including a capital budget recommendation to the Town Board for the 2003 Budget. Uie capital improvement program includes recommended projects in categories of parks, trails and open space; transportation and highway; water; and sewer. Ithaca - Tompkins Countv Transportation Council (ITCTCi: Planning staff attended regular meetings of the ITCTC Planning Committee and joint meetings of the Planning and Policy Committees. Regional transportation projects initiated or completed in 2002 included review and recommendations regarding several TIP (Transportation Improvement Program) amendments, initiation of the 2003-2008 TIP update process, review of proposals for the transportation enhancement (TEA-21) grant program, NESTS Transit Study, County Freight Transportation Study and participation in a new truck route sub-committee as a follow-up to the Freight Study. Jonathan Ranter served as Vice Chair of the ITCTC Planning Committee in 2002, and was elected as Chair for 2003. / ) I \ ( \ Regional Sewer Group: Planning staff participated with other municipal representatives to / \ oversee the preparation of the Draft Environmental Impact Statement (EIS) for the Ithaca Area ^ Municipal Collection System Improvement project. Steams & Wheler, as the group's primary consultant, is sub-contracting with Chazen Engineering & Land Surveying to prepare the DEIS, which includes, among other items, an analysis of traffic, agricultural and other growth inducing impacts of the extension of sewers and potential service areas into the Towns of Lansing and Dryden. Several drafts of the EIS were reviewed, and a revised draft was submitted to the NYS Dept. of Environmental Conservation (DEC). A Phase IB archeological survey of the proposed sewer route is being sub-contracted and will be added to the EIS. The Group of 6 is working on completing agreements that will be necessary to implement the intermunicipal sewer program. A draft of the agreements will be added to the EIS once the Group of 6 agrees to these in substance. Once the EIS is accepted by DEC as complete, it will be circulated for public review and comment. TCAD Economic Development Strategv Coordinating Committee: The Director of Planning and Town Supervisor attended quarterly meetings of the Tompkins County Area Development (TCAD) Economic Development Strategy Committee. Discussions focused on the events of September 2001 and its effects on the economy, the issue of livable wages in the County, criteria for IDA financing, development projects in downtown Ithaca, and funding problems of the Workforce Development System. The Town of Ithaca also participated in an application by TCAD for designation of certain areas in Tompkins County as an Empire Zone, which would encourage expansion of existing businesses and potentially attract new businesses to the area. ^ ^ The Empire Zone application was not approved by the State. ^ ^ Local Waterfront Revitalization Program (LWRPL The County Planning Department, which is coordinating the LWRP, held meetings during 2002 to address issues that are being revised in the final draft of the Cayuga Waterfront Plan and obtained feedback fi-om the participating municipalities. The final Plan will be presented to the municipalities in 2003 for consideration of adoption. Once the Plan is adopted by the municipalities, the Plan will be sent to the NYS Department of State for approval. Lake Source Cooling Monitoring/Data Sharing Group: The Deputy Supervisor, Planning staff and representatives from Benchmark Environmental attended meetings of the Lake Source Cooling Data Sharing Group to discuss Cornell University's monitoring program on the Lake Source Cooling project, the 2001 Annual Report, and interim data collected subsequent to the 2001 Annual Report. Town officials and Benchmark also met with Cornell representatives to discuss availability of detailed data in order for Benchmark to conduct their independent analysis. Upon accessing the detailed data required. Benchmark prepared a draft report evaluating the Lake Source Cooling data and analyses available to date. Town officials reviewed the draft report ^d discussed revisions with Benchmark, and" su^sequeMy^i^^^ representatives and Upstate Freshwater Institute to discuss preliminary findings and recommendations. Based on this discussion and interim 2002 data that has been provided. Benchmark will prepare their revised report and present their findings and recommendations to the Town Board (probably at the March 10, 2003 Town Board meeting). This will enable the ^ ^ Town Board to send recommendations to NYS Dept. of Environmental Conservation (DEC) ^ ^ regarding continued monitoring of the Lake Source Cooling system under the State permit. [ ^ Benchmark continues to provide assistance to the Town based on an agreement with Cornell that ^ dates back to the original approvals of the LSC project in 1998, in which Comell deposits funds into an escrow account held by the Town, and the Town charges back costs of Benchmark's independent review and analysis of the LSC project. The agreement provides that Comell will pay up to $50,000 over a five-year period (which would appear to expire sometime in 2003). The Town Board will need to discuss at some point whether continued independent consultant analysis after that five-year period will be necessary, and if so, how that would be accomplished. Conferences: Planning staff and members of various boards attended the following conferences and training sessions during 2002. Highlights of some of the conferences are described in the Planning Director's monthly reports, and conference materials are available in the Planning Department: New York Planning Federation Conference, Saratoga Springs, NY, Sept. 29 -Oct. 2, 2002. New York State Conference on the Environment, Coming, NY, Oct. 4 -6, 2002. New York State Quality Communities Conference, Albany, NY, Oct. 22 and 23,2002. SEQR Workshop, Ithaca, NY, Oct. 23 and 24, 2002. Numerous Supervisors'/Management Training Seminars at TC3. Municipal Officials Association Planning Coalition: This newly formed group, established by the Tompkins County Municipal Officials Association (MOA), met for the first time on January 2, 2003. Mary Russell was elected as Chair, and Joel Gagnon was elected as Vice Chair. This was ^ ^ an organizational meeting to discuss membership, voting, possible work items and priorities, * * meeting schedule, and other administrative matters. The MOA established the coalition to provide a forum for discussion and resolution of intermunicipal planning issues and cooperative planning efforts among the municipalities, as well as to provide advisory opinions and input to the County during the preparation of the Comprehensive Plan. Each municipality in Tompkins County is being invited to appoint two representatives to the Planning Coalition (one elected and one non-elected representative). The Coalition agreed to invite two members from the City of Ithaca as well, in order to have representation from all of the municipalities during the County Plan preparation process. The Planning Coalition will meet on the last Wednesday of each month at 4:15 p.m. in the Ithaca Town Hall. The next meeting is scheduled for Wednesday, January 29'^, 2003, where the agenda will primarily focus on the County Comprehensive Plan. Public Works Facilitv Expansion and Renovations: Planning staff assisted the Highway and Engineering Departments with environmental and site plan details that were prepared for Town Board and Planning Board review. County Redistricting and Adiusted Census Figures: Planning staff provided assistance to the Supervisor in reviewing the revised population figures distributed by the U.S. Bureau of the Census and how they relate to the County Redistricting plan that was established. Comell Veterinary College Waste Management Facilitv: The Deputy Supervisor and Planning staff reviewed the Draff EIS for the Comell Veterinary College Waste Management Facility and i ^ sent a letter with comments on the DEIS to the State University Constmction Fund in a letter i V dated April 24,2002. 2003 Budget: The Planning Department's proposed 2003 Budget was completed and submitted to the Supervisor. Newsletters: The Planning Department coordinated the preparation and distribution of two newsletters (Spring and Fall) in 2002. Thanks to Chris Balestra for coordinating the preparation of the Newsletter. Town of Ithaca Man/Brochure: The Planning Department (Thanks especially to Sue Ritter) has prepared a public information brochure containing information on points of interest in the Town and a Town road map that is available to the public. Copies of the brochure are available at Town Hall, the Public Works Facility, the Chamber of CommerceA^isitors Center and other government and public locations. Personnel: Kevin Denton worked as a summer Intem, and primarily was involved in Transportation Committee work items. Respectfiilly submitted. Jonathan Kanter, A.I.C.P., Director of Planning Susan Ritter, Assistant Director of Planning Michael Smith, Environmental Planner Christine Balestra, Planner January 29, 2003 / ^ / \ ( \ I N i \ I \ SUMMARY OF TOWN OF ITHACA PLANNING BOARD ACTIONS - 2002 Preliminary Subdivision Approvals Granted 2 Final Subdivision Approvals Granted (includes actions where prelim. & final approval were simultaneous) 15 Sketch Plan Reviews 7 Preliminary Site Plan Approvals Granted *4 Final Site Plan Approvals Granted * (includes actions where prelim. & final approval were simultaneous) 12 Recommendations (to Town Board, ZBA, etc.)8 Site Plan Modifications 8 Modification of Conditions 2 Miscellaneous Planning Board Actions J. TOTAL ACTIONS 59 f \ I \ * [Note: The above Site Plan Approvals also included nine recommendations to the ZBA f ^ regarding Special Approval. These special approval actions were not added into the total of 59 actions shown above.] ( ^ PRELIMINARY SUBDIVISION APPROVALS / n Gould Two-Lot Subdivision, 154 Indian Creek Road: The Planning Board granted Preliminary Subdivision Approval for the proposed two-lot subdivision located at 154 Indian Creek Road, Town of Ithaca Tax Parcel No. 22-2-6.1, Residence District R-30. The proposal is to subdivide the 38,362 +/- square foot parcel into two parcels of 13,191 +/- square feet and 25,171 +/- square feet, each containing an existing house. Preliminary approval was granted subject to submission of a revised survey map with modifications to the proposed new lot lines. Linderman Creek Apartments - Phases 2 & 3, Conifer Drive: The Planning Board granted Preliminary Subdivision Approval, Preliminary Site Plan Approval, and issued an affirmative recommendation to the Town Board on the rezoning of +/- 15.266 acres from Residential R-I5 to Multiple Residence MR, for the proposed Linderman Creek Apartments Phase II and III development located on Conifer Drive (a private drive), just off Mecklenburg Road, Town of Ithaca Tax Parcel No's. 27-I-I3.I2 and 27-I-I3.I6, Residence District R-I5. The proposal includes 96 apartment units (72 units to be built initially in Phase II, 24 units to be constructed in Phase III) in twelve buildings on 14 +/- acres of a 45 +/- acre parcel. The proposal also includes a community building, access drives, parking, sidewalks, landscaping, and a recreation area including a pavilion and play structures. A bus stop and bus turnaround area is proposed for the northern end of Conifer Drive. The proposed development would consist of affordable housing units with 36 of the units being handicapped accessible or handicapped adaptable. The applicant is also requesting to subdivide Tax Parcel No. 27-I-I3.I2 into three lots and Tax Parcel No. 27- I-13.16 into additional lots for ownership purposes. Approximately 57 acres will remain j undeveloped initially, but will be retained by Confer Realty for possible future residential ^ ^ expansion. FINAL SUBDIVISION APPROVALS Gould Two-Lot Subdivision, 154 Indian Creek Road: The Planning Board granted Final Subdivision Approval for the proposed two-lot subdivision located at 154 Indian Creek Road, Town of Ithaca Tax Parcel No. 22-2-6.1, Residence District R-30. This is a revised proposal to subdivide the 38,362 +/- square foot parcel into two parcels of 15,011 +/- square feet (Parcel A) and 23,351 +/- square feet (Parcel B), each containing an existing house. Linderman Creek Apartments - Phase II and III, Conifer Drive off Mecklenburg Road: The Planning Board granted Final Subdivision Approval and Final Site Plan Approval for the proposed Linderman Creek Apartments Phase II and III development located on Conifer Drive (a private drive), just off Mecklenburg Road, Town of Ithaca Tax Parcel No's. 27-1-13.12 and 27- I-I3.16, Residence District R-I5. PRELIMINARY AND FINAL SUBDIVISION APPROVALS Mackenzie 2-Lot Subdivision, Valley Road and Elm Street Extension: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two lot subdivision at the comer of Elm Street Extension and Valley View Road, Town of Ithaca Tax Parcel No. 29-3-3.2, Residence District R-I5. The proposal is to subdivide the 1.81 +/- acre parcel into a 0.93 +/- ^ acre parcel and a 0.88 +/- acre parcel. 10 f \ ' ^ Blanchard 3-Lot Subdivision, 165 East King Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed three-lot subdivision located at 165 East King Road, Town of Ithaca Tax Parcel No. 44-2-7, Residence District R-30. The proposal is to subdivide the 24.152 +/- acre parcel into three lots, two vacant parcels consisting of 8.592 +/- acres and 7.228 +/- acres and a 8.435 +/- acre parcel, which contains the existing residence. Lowe Two-Lot Subdivision, 136 Snyder Hill Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located at 136 Snyder Hill Road, Town of Ithaca Tax Parcel No. 61-1-12.1, Residence District R-15. The proposal is to subdivide the 8.97 +/- acre parcel into a 4.83 +/- acre parcel and a 4.14 +/- acre parcel, which contains the existing house. Jacobs Two-Lot Subdivision, 136 Seven Mile Drive/182 Calkins Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located at 136 Seven Mile Drive and 182 Calkins Road, Town of Ithaca Tax Parcel No. 33-2-1.2, Residence Districts R-5 and R-30. The proposal is to create a 5.36 +/- acre parcel (Tax Parcel No. 33-2-1.21), which contains a residence off of Calkins Road, and a 15.34 +/- acre parcel (Tax Parcel No. 33-2-1.22), which contains the mobile home park on Seven Mile Drive, out of the 21 +/- acre parcel. This subdivision follows existing parcel boundaries that did not receive Town subdivision approval. { \ Auble Two-Lot Subdivision, Danby Road and West King Road: The Planning Board granted i \ Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located at the southwest comer of Danby Road and West King Road, Town of Ithaca Tax Parcel No. 37-1-17, Business Districts "D" and "C", Multiple Residence District, and Residence District R-15. The proposal is to subdivide the 46.6 +/- acre parcel into a 31.64 +/- acre parcel for conveyance to New York State, and a 14.93 +/- acre parcel to be retained for potential future development. Town of Ulysses Two-Lot Subdivision, Woolf Lane: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located on Woolf Lane, Town of Ithaca Tax Parcel No. 23-1-11.134, Residence District R-15. The proposal is to subdivide the 24,886 +/- square foot parcel into a 16,661 +/- square foot parcel which will be retained by the current owner and a 8,225 +/- square foot parcel to be used for a municipal water pump station. Quick Four-Lot Subdivision, 1564 Slaterville Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed four-lot subdivision located at 1564 Slaterville Road, Town of Ithaca Tax Parcel No. 56-3-26.2, Residence District R-15. The proposal is to subdivide the 9.228 +/- acre parcel into a 1.524 +/- acre parcel which contains an existing house and bam, and three vacant parcels of 0.490 +/- acres, 0.416 +/-, and 6.798 +/- acres. Meldrum Five-Lot Subdivision, 142 Troy Road: The Planning Board granted Preliminary and Final Subdivision Approval for Lots 3, 4, and 5 of the proposed five-lot subdivision located at f ^ 142 Troy Road, Town of Ithaca Tax Parcel No.'s 44-1-5.2 and 49-1-26, Residence Districts R-15 ^ and R-30 respectively. The proposal is to subdivide the 14.985 +/- acre parcel (Tax Parcel No. 11 f \ 44-1-5.2) into a 2.0 +/- acre parcel which contains an existing house and a 12.985 +/- acre parcel , ^ which is vacant, and to subdivide the 80.418 +/- acre parcel (Tax Parcel No. 49-1-26) into three vacant parcels of 7.156 +/- acres, 3.889 +/- acres, and 69.373 +/- acres. The Planning Board withheld approval of Lots 1 and 2 pending receipt of additional information and clarification regarding an apparent conflict between the survey of the proposed subdivision and that of an adjacent parcel owner. Meldrum Two-Lot Subdivision, Troy Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed two-lot subdivision located at 142 Troy Road, Town of Ithaca Tax Parcel No. 49-1-26, Residence District R-30. The proposal is to subdivide the 79.529 +/- acre parcel into two parcels of 7.156 +/- acres and 69.373 +/- acres. [Lots 3,4 and 5 were approved at the May 21, 2002 Planning Board meeting. [Approval of Lots 1 and 2 had been deferred until clarification regarding one of the boundaries of the subdivision was provided.] Blanchard Three-Lot Subdivision, 165 East King Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed three-lot subdivision located at 165 East King Road, Town of Ithaca Tax Parcel No. 44-2-7, Residence District R-30. This is a revision of a previously submitted subdivision that was approved by the Town of Ithaca Planning Board. The revised proposal, which involves modifications of the lot lines and sizes as compared with the previous proposal, is to subdivide the 24.152 +/- acre parcel into three lots, two vacant parcels consisting of 8.789 +/- acres (Parcel A) and 7.163 +/- acres (Parcel C) and a 8.240 +/- acre parcel (Parcel B) which contains an existing residence. i \ i ^ Paolangeli Three-Lot Subdivision, Harwick RoadAVildllower Drive: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed three-lot subdivision located off Harwick Road and Wildflower Drive, Town of Ithaca Tax Parcel No. 60-1-25.2, Residence District R-15. The proposal is to subdivide the 3.8 +/- acre parcel into three parcels, with the 15, 052 +/- square foot parcel and the 21,427 +/- square foot parcel to be used for new residences. The 3.064 +/- acre parcel will be retained by the owner for possible future development. WalkerA^anValen Subdivision, Coddington Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision on Coddington Road at the Town of Danby line. Town of Ithaca Tax Parcel No. 47-2-6.52, Residence District R-30 and Conservation District. The proposal is to subdivide two parcels totaling 0.49 +/- acres from the 62.73 +/- acre parcel, which will be consolidated with two parcels resulting from subdivision of the existing 0.37 +/- acre triangular parcel in the Town of Ithaca. Parcels in the Town of Ithaca will be attached by deed to parcels in the Town of Danby, creating two lots that meet minimum lot size requirements in the Town of Danby. Neither parcel in the Town of Ithaca will have road frontage and will be deed restricted so as not to be conveyed separately from the lots in Danby to ensure required road frontage. Greenspun 4-Lot Subdivision, Bostwick Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed 4-Lot Subdivision on Bostwick Road, Town of Ithaca Tax Parcel No's. 32-2-3.2 and 32-2-3.4, Agricultural District. The proposed subdivisions 12 I \ ( >will result in the creation of a 4.8 +/- acre parcel from Tax Parcel No. 32-2-3.2 and a 2.59 +/- acre parcel from Tax Parcel No. 32-2-3.4. The two new parcels will then be consolidated to create a new 7.39 +/- acre parcel. SKETCH PLAN REVIEWS Sketch Plan for Phase II and III Modifications at College Circle, 1033 Danby Road: The Planning Board considered a sketch plan for the proposed Phase II and III development at College Circle Apartments located at 1033 Danby Road, Town of Ithaca Tax Parcel No. 43-1- 2.3, Multiple Residence District. Phase II includes construction of the 60 additional apartments that were previously approved by the Town in 1988, with some proposed modifications to the parking, building layout and circulation, and Phase III which includes a community center building, Ithaca College campus integration infrastructure and a request for additional apartment occupancy. The discussion included an overview of Ithaca College's Master Plan and how it relates to the College's proposed involvement in the College Circle Apartments, as well as how the proposed renovation of the existing College Circle Apartments fits in with the overall development plan. The Planning Board also declared its intent to serve as lead agency to coordinate the environmental review for this project. Greenspun Subdivision, Bostwick Road: The Planning Board considered a Sketch Plan for the proposed four-lot subdivision on Bostwick Road, Town of Ithaca Tax Parcel No's. 32-2-3.2 and 32-2-3.4, Agricultural District. The proposed subdivision will create an approximately +/- 7 acre ' ^ parcel. The parcel will be created by subdividing approximately 2 acres from Tax Parcel No. 32- ' ^ 2-3.4 and 4.8 acres from 32-2-3.2. The parcels will then be consolidated to create an approximately +/-7 acre parcel. Quick Cash Auction House, 635 Elmira Road: The Planning Board considered a Sketch Plan for the proposed modifications to the Quick Cash Auction House at 635 Elmira Road, Town of Ithaca Tax Parcel No. 35-1-21, Business District "C". The proposed modifications include renovations of a portion of the existing building for a retail shop, beauty salon, or offices, placing four storage trailers on the rear of the site, and placing two display carts in the parking area near the road. Town of Ithaca Public Works Facility, 106 Seven Mile Drive: The Planning Board considered a Sketch Plan for the proposed expansion and renovation of the Town of Ithaca public works facility located at 106 Seven Mile Drive, Town of Ithaca Tax Parcel No. 33-2-6.1, Residence District R-30. The proposal includes the renovation of +/- 10,900 square feet of existing space and the addition of +/- 16,000 square feet of new space to include new offices, break room, conference room, maintenance bay, wash bay, and storage space, and modifications of the existing parking area. Sketch Plan, Estey Three-Lot Subdivision, 352 West King Road: The Planning Board considered a Sketch Plan for the proposed three-lot subdivision located at 344, 346, 352 West King Road, Town of Ithaca Tax Parcel No.'s 35-2-6.2 and 35-2-6.4, Residence District R-30. / N The proposal is to subdivide two existing lots into three new lots, each containing an existing f s residence and road frontage. 13 ( ^ ( \ Sketch Plan Review - Cornell University Alumni Field Relocation (Precinct 8A Athletic Fields) Pine Tree Road and Ellis Hollow Road: The Planning Board discussed a Sketch Plan for the proposed construction of two lighted athletic practice fields and three future (Phase II) non-lighted fields, a support building, and parking to accommodate 25-30 cars. The fields are proposed to be located in the southeast comer of Pine Tree and Ellis Hollow Roads, in an area currently used as horse paddocks by Cornell University, Town of Ithaca Tax Parcel No.'s 61-1-1, 61-1-2, 61-1-20, 61-1-19, and 61-1-18, Residence District R-30. The Planning Board also adopted a resolution regarding their intent to be Lead Agency to conduct the environmental review for this project. Sketch Plan Review - Linderman Creek Subdivision off Conifer Drive: Consideration of Sketch Plan review for the proposed Linderman Creek Subdivision located north of the existing Linderman Creek Apartments off of Conifer Drive, Town of Ithaca Tax Parcel No.'s 27-1-13.16 and 27-1-13.12, Residence District R-15. The four-phase proposal includes a total of 78 single- family detached houses, 24 semi-detached townhouses, and 64 rental apartments for the elderly. PRELIMINARY SITE PLAN APPROVALS College Circle Apartments - Phase 2, 1033 Danby Road: The Planning Board began consideration of Preliminary Site Plan Approval for the proposed modifications in the approved site plan for development at College Circle Apartments located at 1033 Danby Road, Town of Ithaca Tax Parcel No.'s 43-1-2.2 and 43-1-2.3, Multiple Residence District. Ithaca College proposes to enter into a long-term agreement with Integrated Acquisition and Development to operate and maintain the College Circle Apartments as campus student apartment housing. The Planning Board issued a Negative Determination of Environmental Significance and held the public hearing on the preliminary site plan, but tabled a decision due to the late hour of the meeting. The Planning Board continued consideration from the March 5, 2002 meeting of Preliminary Site Plan Approval for the proposed modifications in the approved site plan for development at College Circle Apartments. Because of information that was not included in the General Municipal Law referral that was sent to the County Plarming Department regarding the volume of excavated material that will be trucked off of the site, the Planning Board tabled a decision pending the sending of this information to the County. The Board agreed to hold a new public hearing at the April 2, 2002 meeting to consider preliminary and final site plan approval, pending receipt of a follow-up letter from the County. Cornell University, Precinct 9 Athletic Fields, Pine Tree Road (behind Tennis and Equitation Centers): The Planning Board granted Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed Cornell University Precinct 9 Athletic Fields located off Pine Tree Road behind the Reis Tennis Center and the Cornell Equestrian Center, Town of Ithaca Tax Parcel No.'s 60-1- 9.1, 60-1-9.2, 60-1-18, 60-1-5, and 60-1-8.2, Residence District R-30. The proposal includes the creation of two multi-purpose athletic fields, not lighted and not including any formal ^ spectator facilities, involving the deposition of 7,500 +/- cubic yards of fill, and disturbance to ^ ^ approximately 1/10 of an acre of the hawthorn forest which is located west of the Reis Tennis ^ ^ Center. The proposal also includes improvements to the existing stormwater detention basins n ^ 14 [ ^ and creation of a recreation trail which will link the proposed athletic fields and the Reis Tennis Center to the East Ithaca Recreation Way. Ithaca College Connector Road to College Circle, Off of Danby Road: The Planning Board granted Preliminary Site Plan Approval and a recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed construction of a connector road between the College Circle Apartments and L-Lot parking area at Ithaca College, Town of Ithaca Tax Parcel No.'s 42-1-13.2 and 41-1-30.2, Residence District R-15. The project involves construction of a 590 +/- foot road, a walkway, stormwater facilities including a new detention basin, and modifications to the existing parking lot to accommodate the new road. Longview Pavilion and Sidewalk, 1 Bella Vista Drive: The Planning Board granted Preliminary Site Plan Approval and Special Approval for the proposed pavilion and sidewalks and issued an affirmative recommendation to the Town of Ithaca Town Board regarding zoning amendments at Longview, an Ithacare Community, 1 Bella Vista Drive, Town of Ithaca Tax Parcel No. 39-1-1.31, Special Land Use District (SLUD) No. 7. The proposal includes a 2,900 +/- square foot pavilion on the western edge of the North lawn, a restroom and storage area addition on an existing shed, and two sidewalk extensions with a total length of 471 +/- feet located along the existing driveways. The Zoning Amendments to the SLUD include allowing one 2,900 +/- square foot pavilion and allowing the Planning Board to consider "significant ^0^ revisions" to the site plan without also having to obtain Town Board approval. ( > < \ ( 'I f \ FINAL SITE PLAN APPROVALS Ithaca College Connector Road (to College Circle): The Planning Board granted Final Site Plan Approval for the proposed construction of a connector road between the College Circle Apartments and L-Lot parking area at Ithaca College, Town of Ithaca Tax Parcel No.'s 42-1-13.2 and 41-1-30.2, Residence District R-15. Cornell University Precinct 9 Athletic Fields (behind Tennis and Equestrian Centers), Pine Tree Road: The Planning Board granted Final Site Plan Approval for the proposed Cornell University Precinct 9 Athletic Fields located off Pine Tree Road behind the Reis Tennis Center and the Cornell Equestrian Center, Town of Ithaca Tax Parcel No.'s 60-1-9.1, 60-1-9.2, 60-1-18, 60-1-5, and 60-1-8.2, Residence District R-30. The Planning Board determined, from a discussion regarding the SEQR Negative Declaration Determination made at the March 19, 2002, that the difference between the originally stated 0.1 acre disturbance to the hawthorn thicket and the revised estimate of 0.5 acres disturbance was not a significant enough environmental issue to warrant rescinding the Negative Declaration, but that Cornell should revise the proposed site plan to minimize disturbance to the hawthorn thicket. Cornell revised the site plan accordingly. PRELIMINARY AND FINAL SITE PLAN APPROVALS Town of Ithaca Public Works Facility, 106 Seven Mile Drive: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed expansion and renovation 15 I \ of the Town of Ithaca public works facility located at 106 Seven Mile Drive, Town of Ithaca Tax t \ Parcel No. 33-2-6.1, Residence District R-30. Collegetown Bagel Outdoor Seating, East Hill Plaza: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed placement of two outdoor tables and chairs on the sidewalk adjacent to Collegetown Bagels (CTB) in East Hill Plaza, Town of Ithaca Tax Parcel No. 62-2-1.121, Business District "C." The tables would be outside during the normal operating hours. Cornell University Parking Lot Reconstruction at Reis/Oxley Centers, Pine Tree Road: The Planning Board granted Preliminary and Final Site Plan Approval for the reconstruction of the Reis Tennis Center and Oxley Equestrian Center parking lots and access drives, located off Pine Tree Road, Town of Ithaca Tax Parcel No.'s 60-1-8.2 and 60-1-9.1, Residence District R-30. The project involves rebuilding and paving the existing gravel parking lots and access drives, improvements to the stormwater drainage system, the addition of a sidewalk, and enhancements to the existing TCAT bus pull-offs on Pine Tree Road, including a new bus shelter. The Oxley parking lot will be slightly widened. East Side Restaurant, East Hill Plaza, Pine Tree Road: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed splitting off a +/-1,200 square foot portion of the former East Side Restaurant to create a new restaurant space in East ( ^ Hill Plaza located between Pine Tree Road and Ellis Hollow Road, on Town of Ithaca Tax Parcel , ^ No. 62-2-1.121, Business District C. The modification will result in the creation of space for two separate business establishments, one +/-1,200 square feet in size and the other +/- 2,800 square feet in size. Cayuga Medical Center - Education Center and Cafeteria Addition, 101 Dates Drive: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed additions to the Cayuga Medical Center located at 101 Harris B. Dates Drive, Town of Ithaca Tax Parcel No. 24-3-2.1, Residence District R-30. The project includes a 925 +/- square foot one story addition to the cafeteria on the south side of the existing building and a 4,200 +/- square foot two-story addition on the north side of the main building for an education center. Telecommunications Antennas on Town of Ithaca Water Tank, Christopher Lane: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed telecommunication antennas on a Town of Ithaca-owned water tank on Christopher Lane, Town of Ithaca Tax Parcel No. 72-1-10, Residence District R-15. The proposal includes attaching six cellular antennas to the top of an existing water tank and constructing a chain link fence inside of which the cellular equipment cabinets will be located. Some of the conditions required by the Planning Board included screening of the equipment cabinet and signing of a lease agreement with the Town. A number of residents appeared at the Planning Board meeting. Concerns were ^ ^ raised regarding the use of the water tank site as a staging area for construction equipment and , ^ 16 ' ^ materials by the Town Highway Department and the resulting visual and noise problems, as well ' as the lack of adequate screening of the existing water tank site. Transmode Car Rental, Judd Falls Plaza, Pine Tree Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed car rental office to be placed within the existing Judd Falls Plaza, 350 Pine Tree Road, Town of Ithaca Tax Parcel No.'s 62-1-1, 62- 1-2.1, 62-1-2.2, and 62-1-3.2, Business District "C". The proposal includes placing a 175 +/- square foot office in the existing Judd Falls Plaza, a new canopy sign over the front door, and five existing parking spaces reserved for rental vehicles. A use variance will also be requested from the Zoning Board of Appeals. Telecommunication Antennas on NYSEG Pole, 222 Maple Avenue: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed telecommunications antennas on a NYSEG pole at 222 Maple Avenue, Town of Ithaca Tax Parcel No. 63-1-5, Residence District R-30. The proposal includes attaching 12 panel antennas on an existing NYSEG power pole at a height of 64 +/- feet, constructing a 12-foot by 20 foot concrete building to house the radio equipment, and installing a 12-foot wide gravel access drive. Vegan Epicure, 1251 Trumansburg Road: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Town Board regarding a zoning amendment to Special Land Use District # 4 for the proposed modifications to Vegan '' > Epicure located at 1251 Trumansburg Road, Town of Ithaca Tax Parcel No. 24-3-3.4. The ' ^ proposal includes using an additional 996 +/- square feet of the existing building for Vegan Epicure and modifying the Special Land Use District # 4 language to include food processing and distribution as allowed uses. Finger Lakes School of Massage, 1251 Trumansburg Road: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance for the proposed replacement sign for the Finger Lakes School of Massage, 1251 Trumansburg Road, Town of Ithaca Tax Parcel No. 24-3- 3.4, Special Land Use District No. 4. The proposal includes replacing the existing 17.5 +/- square foot sign with a new 20.2 +/- square foot sign for the Finger Lakes School of Massage. The square footage includes the existing sign for Development Disabilities Services mounted below the new Finger Lakes School of Massage sign. SITE PLAN MODIFICATIONS College Circle Phase I Modifications, 1033 Danby Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modifications to the existing College Circle Apartments located at 1033 Danby Road, Town of Ithaca Tax Parcel No. 43-1-2.2, Multiple Residence District. The modifications include repaving the entrance drive, parking lot, and walkways, construction of dumpster enclosures, install new utilities, install new vinyl siding (^S and trim on buildings, repair building foundations, construct new patios and drip edge around , > buildings, and repaint existing light poles. 17 College Circle Phase II Modifications, 1033 Danby Road: The Planning Board granted ^ ^ Preliminary and Final Site Plan Approval for the proposed modifications in the approved site plan for development at College Circle Apartments located at 1033 Danby Road, Town of Ithaca Tax Parcel No.'s 43-1-2.2 and 43-1-2.3, Multiple Residence District. The proposed development includes the construction of 60 apartments that were previously approved by the Town in 1988, with some proposed modifications to the parking, building layout and circulation. The proposal also includes a community center building, Ithaca College campus integration infrastructure and a request for additional apartment occupancy above that which was previously approved. EcoVillage Second Neighborhood Site Modification, Rachel Carson Way: The Planning Board granted Preliminary and Final Site Plan Approval for Site Plan Modifications to the Second Neighborhood Group by EcoVillage at Ithaca, located off Mecklenburg Road at Rachel Carson Way (a private drive), on Town of Ithaca Tax Parcel No.*s 28-1-26.2 and 28-1-26.8, consisting of a total of 176 +/- acres. Special Land Use District # 8. The modifications include changing residential units 205 and 206 to a side-by-side duplex style (the units were stacked in previous approval) and to increase the number of caiports from 15 to 28 vehicle spaces. The project was originally approved by the Planning Board on September 18, 2001. Quick Cash Auction House Modifications, 635 Elmira Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modifications to the Quick Cash Auction House at 635 Elmira Road, Town of Ithaca Tax Parcel No. 35-1-21, Business District "C". The proposed modifications include renovations of a portion of the existing building for a retail shop, beauty salon, or offices, placing four storage trailers on the rear of the site, and placing two display carts in the parking area near the road. Approval was conditioned on relocating the storage trailers on other less visible portions of the property and obtaining variances for the display carts. Ithaca College Campus Safety/General Services Building Modifications- Deletion of Proposed Walkway, Campus Services Road: The Planning Board denied the request for Site Plan Modification for the Ithaca College Campus Safety / General Services Building located on Campus Services Road, Town of Ithaca Tax Parcel No. 41-1-11, Residence District R-15. The proposed modification included deleting an asphalt walkway located along a portion of Campus Services Road. The project was originally approved by the Planning Board on August 21, 2001. The Planning Board denied the request to delete the walkway on the basis that construction of the walkway would be an important safety feature for pedestrians on Campus Services Road, and no viable alternative was put forth by Ithaca College. Cornell University Precinct 9 Athletic Fields Modifications, Pine Tree Road: The Planning Board granted approval for the modification of Preliminary Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed Cornell University Precinct 9 Athletic Fields located off Pine Tree Road behind the Reis Tennis Center and the Cornell Equestrian Center, Town of Ithaca Tax Parcel No.'s 60-1- 9.1, 60-1-9.2, 60-1-18, 60-1-5, and 60-1-8.2, Residence District R-30. The modification includes reducing the size of the northern field to eliminate any disturbance to the Hawthorn thicket. ' \ Coddington Road Community Center Site Plan Modification, 920 Coddington Road: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative ( \ 18 recommendation to the Zoning Board of Appeals regarding Special Approval (Special Approval was granted in December 1999, but has expired) for the proposed site plan modifications to the Coddington Road Community Center located at 920 Coddington Road, Town of Ithaca Tax Parcel No. 47-1-11.3, Residence District R-30. The modifications include increasing the proposed addition from 1,400 +/- square feet to 1,900 +/- square feet (1,700 +/- square feet in the rear and 200 +/- square feet in front of the existing building) and changes to the layout of the two parking spaces, turnaround, and walkways, which will also result in minor modifications to the Town of Ithaca ballfield. Ithaca College Temporary Modular Office Space - Site Plan Modification, Off Danby Road: The Planning Board granted Preliminary and Final Site Plan Approval for modifications to the site plan for the temporary modular office space located at Ithaca College, Town of Ithaca Tax Parcel No. 41-1-30.2, Residential District R-15. The development, as constructed, differs from the site plan approved by the Planning Board on 7/17/01. A new seven-car parking lot was created in an area originally proposed for lawn, and the stairs on the north side of the new modular building, and the ramps on both ends, were modified from the original proposal. RECOMMENDATIONS Recommendation to ZBA Regarding Proposed Sign, Best Western University Inn at East Hill Plaza: The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance to allow one intemally illuminated entrance sign ^ ^ approximately +/-3.5 feet in height and +1-2.15 feet in width, mounted on a 2 foot pole and ' n resulting in an overall height of +/- 5.5 feet. The sign is proposed to be placed in the grass island at the beginning of the entrance drive to the Best Western University Inn at East Hill Plaza, Town of Ithaca Tax Parcel No. 62-2-13.7, Business District "C". Recommendation to Permit Community Buildings in the MR Multiple Residence District: The Planning Board adopted a resolution recommending that the Town Board consider enacting an amendment that would permit community buildings in the MR Multiple Residence District. The proposed revised Zoning Ordinance drafted by the Codes and Ordinances Committee already has a proposed provision including community buildings as permitted accessory buildings in the MR District. The Planning Board requested that the Town Board consider enacting an amendment to the current Zoning Ordinance that would incorporate the wording of the proposed revised Zoning Ordinance. Reconfirmation of Recommendation Regarding LInderman Creek Rezoning: The Planning Board reconfirmed their previous recommendation to the Town Board on the enactment of a local law rezoning +/- 15.266 acres from R-15 Residence to MR Multiple Residence for the proposed Linderman Creek Apartments Phase II and III development, located on Conifer Drive off Mecklenburg Road, Town of Ithaca Tax Parcel No's. 27-1-13.12 and 27-1-13.16. Ithaca College Fill Permit, Building 25, Off of Coddington Road: The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals with respect to a request for > Special Approval for the proposal to fill and grade up to 22,000 cubic yards of material on a 2.0 +/- acre site located on the Ithaca College campus at the southwest comer of Coddington Road 19 ( > ( \ and Main Campus Road, Town of Ithaca Tax Parcel No.'s 41-1-26 and 41-1-25, Residence i ^ District R-15. The proposal is to utilize 22,000 +/- cubic yards of excavated material from the College Circle Apartments project via truck to the Ithaca College location. Recommendation Regarding Sign Variance, Six Mile Creek Winery, 1551 Slaterville Road: The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance to allow one 53.8 +/- square foot wall sign to be placed on the east side of the Six Mile Creek Winery Bam, 1551 Slaterville Road, Town of Ithaca Tax Parcel No. 56-2- 1.1, Residence District R-15 (bam location) and Conservation District (remainder of property). Sign Recommendation, Museum of the Earth, 1259 Trumansburg Road: The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance. The request is to allow a temporary sign/display banner of approximately 7 feet by 35 feet in size to be placed on a trailer in the front of the Paleontological Research Institution property located at 1259 Trumansburg Road, Town of Ithaca Tax Parcel No. 24.-3-3.1, Residence District R-30. The purpose of the temporary sign is to announce the construction of the Museum of the Earth and will be removed no later than June 2003. Longview Pavilion and Sidewalk, 1 Bella Vista Drive: The Planning Board issued an affirmative recommendation to the Town of Ithaca Town Board regarding zoning amendments at Longview, an Ithacare Community, 1 Bella Vista Drive, Town of Ithaca Tax Parcel No. 39-1- 1.31, Special Land Use District (SLUD) No. 7. The Zoning Amendments to the SLUD include allowing one 2,900 +/- square foot pavilion and allowing the Planning Board to consider "significant revisions" to the site plan without also having to obtain Town Board approval. Vegan Epicure, 1251 Trumansburg Road: The Planning Board issued an affirmative recommendation to the Town Board regarding a zoning amendment to Special Land Use District # 4 for the proposed modifications to Vegan Epicure located at 1251 Trumansburg Road, Town of Ithaca Tax Parcel No. 24-3-3.4. The proposal includes modifying the Special Land Use District # 4 language to include food processing and distribution as allowed uses. MODIFICATIONS OF PLANNING BOARD CONDITIONS Modification of Condition of Cluster Approval, Family Room Addition, 309 Saranac Way: The Planning Board granted a request for a waiver of Section 32, Paragraph 6, of the Town of Ithaca Subdivision Regulations, and modification of the condition on the Final Plat of the approved Deer Run Subdivision Phase III A & Teton Court, which requires a thirty foot minimum distance between structures, to permit the proposed addition located at 309 Saranac Way, Town of Ithaca Tax Parcel No. 44-1-108, Residence District R-15. The proposal includes a 336 +/- square foot addition to the south side of the existing house, which will extend within thirty feet of the adjacent building at Saranac Way, thus violating the cluster subdivision requirements for a distance between structures of no less than thirty feet. Modification of Screening, Telecommunication Antennas on Silo, 385 West King Road: The ^ Planning Board granted the requested modification of Condition "2.c." of the Planning Board's ^ Resolution of Site Plan Approval for the I WO telecommunication antennas on a silo, granted on ^ 20 f \ ' ^ October 2, 2001, 385 West King Road, Town of Ithaca Tax Parcel No. 35-3-1, Residence District R-30. Said condition required the planting of a vegetative buffer surrounding the equipment area and fence adjacent to the silo. The Planning Board approved the deletion of this screening requirement because of the difficulty of establishing viable vegetative screening in this area where cows are present and because of the minimal impact of the equipment cabinet on the agricultural character of the area. MISCELLANEOUS PLANNING BOARD ACTIONS Discussion and Support of Tompkins County Vital Communities Initiative: The Planning Board adopted a resolution supporting the adoption by the Tompkins County Board of Representatives of the Vital Communities Initiative development and preservation principles. i \ 21 DEVELOPMENT APPLICATIONS RECEIVED IN 2002 iProfectfCb'Date of Actipii; 2002 02-12-440 Briarwood Subdivision Phase II 1/21/2002 open Active 2002 02-11-439 lAuble 8-Lot Subdivision & Development 1 2/4/2003 Open Active 2002 02-11-438 iCingular Wireless Telecommunications Facility 12/17/2002 Open Active 2002 02-10-437 Linderman Creek Proposed Subdivision 11/5/2002 Open Active 2002 02-09-436 jCU Alumni Fields Replacement Project 10/15/2002 Open Active 2002 02-09-435 [pinger Lakes School of Massage Sign Replacement 10/1/2002 Open Compliance 2002 02-09-434 iTransmode Inc. - Car Rental Office 10/1/2002 Open Compliance 2002 02-08-433 [Nextell Antennas - NYSEG Pole 10/1/2002 Open Active 2002 02-08-432 iEstey 3-Lot Subdivision 9/3/2002 Open Active 2002 02-08-431 iLongview - open-air, covered pavilion/sidewalk 9/17/2002 Open Active 2002 02-08-430 jlWO Telecomm. Antennas/Christopher Ln Water Tank 9/3/2002 Open Compliance 2002 02-07-429 jCayuga Medical Ctr - Education Ctr & Cafeteria Add 9/3/2002 Open Active 2002 02-06-428 jWalker 2-Lot Subdivision i 7/16/2002 Open Active 2002 02-06-427 [Split East Side Restaurant 7/2/2002 Closed Inactive 2002 02-05-426 jHartwick/Wildflower 3-Lot Subdivision 7/2/2002 Open Active ' 2002 02-05-425 jSix Mile Creek Winery Sign 6/4/2002 Closed Inactive ^ 2002 02-05-424 [Gould 2-Lot Subdivision 6/4/2002 Open Active 2002 02-05-423 CU Reis Tennis & Oxley Equestrian Ctr Parking Lot 6/4/2002 Open Compliance 2002 02-05-422 Collegetown Bagels (CTB)6/4/2002 Closed Inactive 2002 02-04-421 Meldrum 5-Lot Subdivision 5/21/2002 Closed Inactive 2002 02-04-420 Quick South 4-Lot Subdivision 5/21/2002 Closed Inactive 2002 02-04-419 Ithaca College Building 25 - Fill Permit 5/21/2002 Open Active 2002 02-04-418 Ithaca College - Connector Road 5/21/2002 Open Compliance 2002 02-04-417 Town of Ulysses Water District #3 Pumping Station 5/7/2002 Open Active 2002 02-04-416 [Auble 2-Lot Subdivision 5/7/2002 Closed Inactive 2002 02-03-415 [Town of Ithaca Public Works Facility 5/7/2002 Open Compliance 2002 02-02-414 [Jacobs 2-Lot Subdivision 4/2/2002 Closed Inactive 2002 02-02-413 [Lowe 2-Lot Subdivision 4/2/2002 Open Compliance 2002 "2002 02-02-412 iBlanchard 3-Lot Subdivision 02-02-411 iHeltsley Hoffinan Family Room Addition 3/19/2002 1/19/^002 Closed Closed i Inactive ilnactive i.— - - 2002102-01-410 iQuick Cash Auction House II | 2/19/2002|C1 osed |lnactive ^ 2002 02-01-409 [Mackenzie 2-Lot Subdivision j 2/19/2002 [Closed [Inactive ^ 22 / ^Town of Ithaca Planning Department Development Review Accounting For 2002 In 2002, the Planning Department received thirty-two development review applications consisting of thirteen site plan reviews, sixteen subdivision reviews, two sign recommendations, and one separate fill permit review. Some applications include multiple actions that were not counted separately for development review accounting purposes. A total of $4,020.00 was collected in non-refundable application fees and $14,240.33 was collected from development review deposits and letters of request. Planning, Engineering, and Attorney fees charged to these projects totaled $11,283.09 for the year. Eight projects currently have outstanding balances (indicated in parentheses in the "Account Balance" column). Letters requesting payment have been sent to most applicants with outstanding balances. The attached spreadsheet shows both 2002 projects and those received before 2002 that remain open. The first two digits of the project number indicate the year which the Planning Department received the application. The "Project Status" column notes whether the projects are open or closed as well as any additional information. Twenty- f \ six pre-2002 projects were closed in 2002 along with nine 2002 projects. 23 2002 Development Review Annual Report: Status of Reviewed ProjectsProjectProjectTotal 2002Total 2002Total BillableBalance CarriedAccount 1ProjectNumberNameApp Fees PaidDevRev DepositCosts 2002Over From 2001Balance |Status93-12-122Saponi Meadowsso.oo$0.00$0.00$0.00$0.00Open94-07-137First Assembly of God$0.00$0.00$0.00$964.56$0.00Closed in 1/0294-10-142Buttermilk Valley Estates$0.00$0.00$0.00($1,907.01)($1,907.01)Open96-06-203CU Lake Source Cooling (CLSC)$0.00$0.00$0.00$1,240.13$0.00Closed in 1/200297-04-232Russo's Garden Center$0.00$0.00$0.00($1,635.00)($1,635.00)Open98-02-263Summerhill Apartments Phase 11$100.00$0.00$127.77$540.67$412.90Open98-02-266Ecovillage Future Development$100.00$403.84$60.69($203.84)$139.31Open98-04-273Cornell Plantations Master Plan$0.00$0.00$0.00$0.00$0.00Open - sketch plan98-04-274South Hill Complex$0.00$0.00$0.00$153.06$153.06Open98-08-284Trinity Lutheran Church$0.00$606.14$237.71($368.43)$0.00Closed in 9/200298-10-293CU North Campus Residential Init.$0.00$0.00$41.34$0.00($41.34)Open - letter sent99-03-304Ithaca College RHP Addition$0.00$0.00$0.00$250.06$250.06Open99-07-312Coddington Road Community Center$100.00$50.60$62.11$11.51$0.00Closed in 10/0299-09-322Museum of the Earth - PRI$50.00$0.00$106.94$344.31$237.37Open99-11-328Ithaca Estates Subdivision$0.00$0.00$0.00$200.00$200.00Open00-02-334Marshall Pit - excavation - Eddy$0.00$0.00$0.00$0.00$0.00Open00-07-355Cornell Plantations Office Relocation$0.00$0.00$0.00$509.40$0.00Closed in 1/ 200200-07-356Cortright Sub. - Black Diamond Trail$0.00$0.00$0.00$0.00$0.00Open - $ waived00-07-357Baker Institute Expansion$0.00$0.00$64.35$1,114.21$1,049.86Open00-08-358Sam Peter Furniture Addition$0.00$0.00$0.00$3.18$0.00Closed in 7/200200-09-362Wilson Lab Temporary Office Space$0.00$0.00$0.00$0.00$0.00Closed in 7/200200-09-364Cornell PDC Shops Facility$0.00$0.00$0.00$47.26$0.00Closed in 9/200200-10-367Cayuga West Professional Campus$0.00$0.00$0.00$126.07$0.00Closed in 8/200200-10-368John Thomas Dining Room Addition$0.00$0.00$0.00$57.67$57.67Open00-11-371Tompkins County Trust Addition$0.00$0.00$0.00$126.71$0.00Closed in 1/200200-12-373Aung San 2-Lot Subdivision$0.00$0.00$0.00$0.00$0.00Closed in 7/200201-03-379Italian Carry-Out - Danby RoadSO.OO$62.01$50.31($11.70)SO.OOOpen01-03-381Linderman Creek Apts. Phase 11$100.00$2,493.02$2,604.17SO.OO($111.15)Open - letter sent01-03-382CU Oxley Parking Lot$0.00$0.00$0.00$2,041.02$2,041.02Open01-04-383CU Precinct 9 Athletic Fields$0.00$1,028.30$1,240.00$200.00($11.70)Open01-06-389CU Wrestling Facility$0.00$0.00$0.00$75.38$0.00Closed in 10/200201-06-390IC Campus Safety Building$100.00$200.00$382.40$2,466.18$0.00Closed in 11/200201-06-391IC Temporary Office Building$100.00$0.00SO.OO$19.25$0.00Closed in 11/200201-06-392IC Physical Plant Addition$0.00$0.00$42.59$274.69$0.00Closed in 12/200201-07-394Turback Sub. - Black Diamond$0.00$0.00$0.00$0.00$0.00Closed in 7/200201-07-395IC Residential Parking$0.00$54.29$0.00($54.29)$0.00Closed in 6/200201-08-396Longview - North Lawn Rec. Area$0.00$0.00$0.00$0.00$0.00Closed in 11/200201-08-397Merritt 4-Lot Subdivision$0.00$0.00$0.00SO.OO$0.00Closed in 6/200201-08-398Paley 2-Lot Subdivision$0.00$0.00$0.00$0.00$0.00Open01-09-399Telecom. Antennas at Voss Silo$0.00$52.93$0.00($52.93]$0.00Closed in 9/200201-09-400Baldwin Sub. - Pew Bikeway$0.00$0.00$0.00$0.00$0.00Open - Town project - no charges01-09-401Butler 3-Lot Subdivision$0.00$0.00$0.00$0.00$0.00Closed in 6/2002J33NJ 2002 Dev'on^Tt.i "•'jdew Annual Report: Status of Reviewed ProjectsProjectNumberProjectNameTotal 2002App Fees PaidTotal 2002DevRev DepositTotal BillableBalance CarriedAccountBalanceProjectStatusCosts 2002Over From 200101-10-402Nextel Cell Antennas - Water Tank$319.65Closed7/200201-10-40301-11-40401-11-40501-12-40601-12-40701-12-40802-01-40902-01-410Beer Co. ExpansionSchwan 2-Lot SubdivisionTelecom. Antennas at NYSEG PoleVegan Epicure - SLUD #4College Circle AptsBest Western SignMackenzie 2-Lot SubdivisionQuick Cash Auction House02-10-43702-11-438Linderman Creek Subdivision$0.00$0.00$0.00$0.00$200.00$0.00$70.00onn on$0.00$0.00$0.00$0.00$3,631.57$0.00$0.00Ciinn AA$0.00$0.00$0.00$0.00$3.729.42$0.00$0.00$65.24$0.00$92.91$14.63($337.62)$0.00$0.00$65.24$0.00$0.00$0.00($435.47)$0.00$0.00OpenClosed in 9/2002Closed in 7/2002Closed in 7/2002Open - letter sentClosed in 6/2002Closed in 6/2002Heitsiey-Hofftnan Family Room Add.$100.00Closedin 11/200202-02-412Blanchard 3-Lot Subdivision$80.0002-02-413Lowe 2-Lot Subdivision$70.0002-02-414Jacobs 2-Lot Subdivision$70.00Closedin 6/200202-03-415Town Public Works FacilitTown project - no chargesen -02-04-416Auble 2-Lot Subdivision$70.00Closedm 8/200202-04-417Town of Ulysses 2-Lot Subdivision$70.0002-04-418IC Connector Road$200.00$1,580.00$830.11$749.8902-04-419IC Fill Permit - Bid$100.00$0.0002-04-420Quick 4-Lot Subdivision$90.00Closedin 9/200202-04-421Meldrum 5-Lot Subdivision$100.00Closed8/200205-422Collegetown Bagels Outdoor Seating$100.00$200.00$27.71Closed m 7/200202-05-423Parking Lot Paving - Reis/Oxley$100.00$200.00$202.4602-05-424Gould2-Lot Subdivision$70.00Six Mile Creek Winery Sign$50.00Closedin 7/2002 - ZBA Denied Application02-05-426Harwick/Wildflower 3-Lot Subdivision$80.00Closedin 9/2002-06-427EHP - Split East Side Restaurant Space$100.00$200.00$73.88$126.1202-06-428Walker Subdivision$70.0007-429Cayuga Medical Center (Cafet. / Ed. Ct)$100.00$500.00$82.94$417.0602-08-430Cell Antennas - Christopher Circle Tank$100.00$277.63$277.6302-08-431Longview Pavilion / Sidewalk$100.00$200.00$301.59($101.59)will charge with final application02-08-432Estey 3-Lot Subdivision$130.0002-08-433Nextel Ceil Antennas - NYSEG Pole$100.00$200.00$168.43$31.57-09-434Car Rental Office - Judd Falls Plaza$100.00$200.00$140.86$59.1402-09-435Finger Lakes School of Massage Sign$50.0009-436CU Athletic Fields$175.00$900.00$900.00sketch plan$75.00$0.00$0.00$0.00$0.00 Open - sketch planCingular Ceil Antennas - CU Water Tank$100.00$200.00$76.08$0.00$123.92 Open02-11-43902-12-440Aubie 8-Lot Subdivision & DevelopmentB$250.00$0.00$0.00$0.00$0.00 Open - sketch planriarwood Subdivision (Phase II)$100.00$600.00$0.00$0.00 $600.00 Open - sketch planTOTALS;$4,020.00$14,240.33$11,283.09N)in , ^ ANNUAL REPORT OF ATTORNEY FOR THE TOWN , February 4, 2003 In the past, our office has not normally submitted a written annual report. As you know, we submit itemized bills for each quarter which set forth in great detail by date the work that is performed on a nearly daily basis for the Town of Ithaca. However, it is possible that many of you do not have the opportunity to review those bills in depth so, for this year at least, I thought you might be interested in a synoptic view of some of the services that were performed and some of the matters considered by our oflSce on behalf of the Town during 2002. The following is an attempt to divide the work up topically, although there may be some overlap. Hopefully, it gives you all an idea of the extent of our involvement with the Town. Preparation of Local Laws and Ordinances: During the year 2002 we researched, discussed, drafted, revised, and certified to the Secreatary of State on behalf of the Town a number of local laws and ordinances including local laws and ordinances on the following topics: (a) Ithacare Pavilion. Parking Regulations under the traffic ordinance. ' ^ (c) Park and trail use regulations. (d) Amendment to the Fee Local Law relating to fees charged by the Town Clerk. (e) Amendment to the Special Land Use Legislation governing the former Biggs Complex to permit additional food processing activities. (f) Amendment to the Zoning Ordinance multiple residence provisions to permit community buildings in multiple residence zones. (g) Repeal of the auctions ordinance. (h) Amendments to the local law creating the Conservation Board to allow for alternative forms of membership. (i) Adoption of a local law permitting use of the early retirement incentive. Cable TV Franchise Agreement: The Town, under the direction of the Town Supervisor and others, successfully concluded a long process of renewing the Town's Cable TV Franchise jwith Time-Wamer Cable. In. furtherance of the activity, we extensively reviewed the proposed fi-anchise cable agreement, had several conferences with Town officials, state cable TV advisors, and Mr. Doheny of Time- Wamer. We extensively negotiated on various terms related to the fi-anchise, revised the proposed franchise agreement several times, advised the Town Supervisor and the Town Board regarding various aspects of the agreement and ultimately participated in the final signing of the agreement. Many of the changes that were suggested by our office and negotiated by the Town were incorporated into other towns' and villages' agreements with Time-Wamer. 1 Fire Contract Negotiations: ' Again, under the direction of the Town Supervisor and with the assistance the Deputy Supervisor, Councilman Klein, and the Town Budget Officer, the Town completed negotiations and execution of a fire contract with the Village of Cayuga Heights, and, as of the time of dictating this report, is on the verge of completing an agreement with the City of Ithaca. Our work included extensive reviewing and revising of the contracts with each municipality, attending a number of meetings with various municipal officers and attorneys to negotiate various aspects of the agreements, drafting revised language for both agreements including a new formula for calculation of the contribution of the Town to be made year to year, and drafting new language for the City contract altering the mode of payment to monthly ^er the fact rather than a quarterly payment in advance. In addition, we assisted the Town in processing the adoption of several memorandum of understanding continuing the existing contracts pending execution of new ones. Sale of Former Town Hall: During the course of the year, the Option Agreement with Cornell University for the sale of the Town Hall on Seneca Street expired. We negotiated, on behalf of the Town, a new Option Agreement with Ithaca Towers, LLC, a company affiliated with Ciminelli Development Company. The work included drafting of the Option Agreement, revising the Agreement on several occasions in response to negotiations with Ciminelli or its attorneys, and eventually threatening to convey the premises to some other party in order to get Ciminelli to finally sign the Option and deliver the Option payments as agreed. f 1 ' \ Ferguson Agricultural Conservation Easement: During the course of2002 under the direction of the Town Supervisor, Deputy Town Supervisor, and Councilman Lesser, and with the able assistance of the Director of Planiimg and the Assistant Planner, Mike Smith, the parameters for a conservation easement were agreed upon with Mr. & Mrs. Ferguson. Our office assisted in the process by, among other activities, drafting the initial easement, revising it in response to comments from Town officials, revising it further in response to comments from Mr. & Mrs. Ferguson, negotiating on various items to assure adequate protection of the Town in connection with the easement including adequate indemmty and insurance provisions, assisting in preparing the final version of the map and the sorting out the activities that were to be permitted on various parts of the area subject to the easement, preparing and negotiating a subordination agreement with Cortland Savings Bank (which was ultimately turned down by the bank resulting in redefining the easement area to exclude the areas covered by the Cortland Savings Bank mortgage), preparing a discharge of a privately held mortgage on the property, assisting and drafting the resolutions initially authorizing the execution of the easement by the Town Supervisor and later confirming the authorization and making the authorization subject to permissive referendum, and searching the title on the property. After the first of the year we concluded the transaction and assisted the various parties in executing the documentation ^ ^ and recording the documents. / , / ^College Circle Site Plan Modification: The College Circle multiple residence project was sold during the course of the year and in conjunction with that sale, applications were made to the appropriate Town Boards for modification of the previously approved site plans. We assisted Town staff and the Boards involved in reviewing the applications and in assuring that certain matters important to the Town were accomplished, such as policing of the area by Ithaca College Safety Division Personnel and incorporation of the College Circle buildings into the residential plans for Ithaca College. This involved, among other matters, meeting on several occasions with representatives firom the purchaser of the project, reviewing the financing documents and arrangements between the purchaser and Ithaca College related to the facility, and advising Town staff regarding the contents of those agreements and possible conditions to be included in resolutions approving the modification of the site plan. Ecovillage: We have met on several occasions with the EcoVillage attorney. We are still in the process of reviewing and completing the easement structure for access, water and sewer to the second residents group parcel. Hallberg Park: At the beginning of the year we completed the process of transfer of a park on South Hill to the Town of Ithaca jfrom Edward Hallberg including title review, obtaining signatures on various documents, and recording the documents. Cellular Telephone Company Leases: During the course of the year, two cellular companies sought to lease space on water tanks owned by the Town of Ithaca. Our ofSce assisted the Town in negotiating the terms for such leases, reviewed and revised the leases proposed by the applicants extensively to include a number of provisions advantageous to the Town, and ultimately arranged for the execution of the legal documents pursuant to which the leases were put in place. Public Works Facility: Our work on this project included extensive comments and preparation of an addendum for the initial agreement with the architect, extensive review and drafting of proposed construction contracts to be included in the bid package, extensive drafting of several resolutions authorizing the project and the initial financing for it, then authorizing an increase in the cost of the facility, and finally authorizing an increase in the bonded amount to be used for the facility. ' \ Each of these resolutions were prepared and adopted subject to permissive referendum. We were f \ also involved in handling the termination and substitution of contracts for apparent low bidders < * who claimed errors in their original bids. Our office, in conjunction with New York City bond ^ counsel, assisted the Town in obtaining bond anticipation note financing, a process which was completed shortly after the first of the year. Water and Sewer Capital Projects: During the course of the year the Town entered into several projects for expansion of water and sewer lines including projects located on Bums Road and near Trumansburg Road. We assisted in drafting the necessary resolutions to authorize the capital projects, drafted the materials to notify the public of the right to a referendum, and assisted the Town in otherwise documenting the process so that the authorization was legally correct. Other Contracts: We were involved in assisting the Town with a variety of other contracts. Sometimes we participated in the negotiation of the contract, other times we drafted the contract, and in virtually every situation at least reviewed contracts and advised the Town on the wisdom of accepting the terms as presented or whether it would be advisable to alter certain of those terms. Among those contracts were contracts involving the following: (a) NYSEG Solutions, Inc. for supplying of electricity to Town facilities. (b) Recreation Partnership relating to the provision of recreational services to Town youth. (c) Leasing of space on South Hill for the County 911 facility. Ultimately the County elected to go elsewhere but prior to that time we attended a meeting with the County officials, negotiated somewhat on the terms of a lease, prepared an extensive proposed lease, and negotiated further on the terms with the County Attomey until the County chose another site. (d) Deputy Sheriff traffic coverage at Boynton Middle School in the mornings. (e) Alfred Eddy contract to mow certain undeveloped parks of the Town. (f) Engineering contract for the expansion of the SJS facility. Litigation Matters: The Town was involved in three litigation matters over the course of2002 in which our office participated as follows: (a) The Countv Reapportionment Litigation. We assisted the Town in determining, upon receipt of revised census information, that it probably was not worth continuing to contest the reapportionment. f \ I \ ^ (b) Alfred Eddv Gravel Pit. In this case an appeal was taken by the Town of a lower * court decision overturning the Board of Zoning Appeals decision den5dng the fill permit. Our office researched the matter, prepared the record, prepared the brief for the appellant (the Town), reviewed the brief of the respondent (Eddy), researched and prepared a reply brief, and traveled to Albany to argue the appeal before the Appellate Division. When the appeal was denied, the matter was remitted to the Zoning Board of Appeals which, with our help, issued the Court- directed special approval but included a number of conditions intended to minimize the impact of the pit on the surrounding neighbors. (c) Bostwick Road Litigation. This case was a follow-on fi'om an original complaint seeking to compel the County to come to several municipalities in connection with its 911 tower plans. That portion of the lawsuit was stipulated to be dismissed without prejudice. The remainder of the case concerned the County's failure to come to thie Town's land use regulatory bodies for approval of the expansion of its Bostwick Road lughway facility. The Town appealed the lower court decision den3dng the Town's challenge to the construction without Town approval. Again, our office researched the matter, prepared the record, prepared the brief for the appellant, reviewed an application to dismiss the appeal brought by the respondent County, prepared and submitted opposing papers and a brief opposing the motion to dismiss, reviewed the respondent's brief that was submitted after the motion to dismiss was denied, researched and prepared a reply brief to the respondent's brief, and prepared for and traveled to Albany to argue the Town's position at the Appellate Division. Unfortunately, again the Town was not successful, although it now appears the County is, at least voluntarily, going before local boards before undertaldng actions within local municipalities. New Zoning Ordinance: In conjunction with the Codes and Ordinances Committee under the direction of Councilman IGein, we revised on two occasions the proposed new zoning ordinance. In addition, we attended most of the meetings of the Codes and Ordinances Committee, attended two public meetings to assist several Town officials in presenting the changes made by the new zoning ordinance, and assisted the Codes and Ordinances Committee in evaluating various suggestions made to further revise the ordinance. General Advice to Supervisor and Deputy Supervisor: Over the course of the year, we were pleased to be in close contact with the Town Supervisor and Deputy Town Supervisor on a variety of matters. Many of the matters discussed above involved such contacts. In addition to those matters, we consulted with and/or advised the Town Supervisor and/or Deputy Town Supervisor on such matters as: ^ (a) Sewer plant (SJS) negotiations with the City. I [ (b) Interceptors negotiations with the City. f \ (c) Reimbursement to the City for costs for sewers installed by the City that are utilized in part by the Town. (d) The handling of joint funds with the City. (e) City payment of fire taxes on City-owned property in the Town. (f) Closing of Stone Quarry Road after the flood. (g) Compliance by Cornell with the Lake Source Cooling Permit conditions. (h) Town of Ulysses - Wolff Lane Pump Station matter. General Advice to Staff: As with the Town Supervisor and Deputy Town Supervisor, we were privileged to be able to provide advice fi*om time to time to various members of the Town staff on a variety of engineering, planning, zoning, clerical, personnel, financial, and other matters. Among the issues we responded to included: (a) Freedom of Information Request issues. (b) Local Law and Ordinance codification project. (c) Zoning Ordinance interpretations on a variety of matters related both to enforcement and construction of the statute. (d) Noise permits. (e) Street name changes. ^ ^ (f) Health insurance consortium. * (g) State Environmental Quality Review Act matters. (h) Personnel issues related to job performance, retirement, etc. Town Board. Planning Board, and Zoning Board of Appeals: In addition to supplying advice and assistance to Town officials, we provided advice and assistance to the Town Board, the Planning Board, and the Zoning Board of Appeals on a variety of matters. Many of those matters have been alluded to earlier and will not be repeated here. Additional matters not previously discussed include: (a) Policies regarding naming of parks. Drafting of proposed resolutions for the Town Board on various matters. (c) Review and revision of proposed Town Board or Planning Board resolutions often to reflect additional information provided at the meeting. (d) Assistance in drafting of Zoning Board resolutions at Zoning Board meetings. (e) Review of various documents related to subdivision, site plan, special approval, or variance requests including documents required as a result of conditions imposed by the reviewing board in its approving resolution such as easements, deeds, ^ ^ restrictive covenants, etc. , , \ It is significant to note that during the course of the year in furtherance of the activities of the various boards it appears our office: Prepared for and attended approximately 15 Town Board meetings; Prepared for and attended approximately 20 Planning Board meetings; Prepared for and attended approximately 10 Zoning Board of Appeals meetings; Prepared for and attended approximately 30 Supervisor's Advisory Council meetings; and Prepared for and attended approximately 9 Codes and Ordinances Committee meetings. These meetings are in addition to the various meetings we had with Town officials, stafi^ various other persons and parties in connection with the advising, negotiation and handling of the various matters outlined earlier in this report. Conclusion: In looking back on this report, I am better able to understand why there are many nights that I am asleep before my head hits the pillow. Hopefully, it also makes it somewhat more understandable to you as to why some matters that the Town assigned to us may not have been completed as expeditiously as desired. We try to provide the best service possible to you, being sensitive to the Town's budget for legal services. This necessarily results in prioritizing activities to accomplish those matters with urgent deadlines or greater importance as timely as practicable. N As a result, some items are deferred or occasionally fall through the cracks. Our objective for 2003 is to eliminate any backlog on our work and this may be a more feasible goal given that a lot of the large items fi'om last year (particularly including the several items of litigation) are now complete. In any event, I could not conclude an annual report without expressing the thanks of our firm to you, the members of the Town Board, for providing us with such a varied pallette of projects and, more importantly, allowing us the opportunity to work with you to complete them for the benefit of the Town and its citizens. John C. Barney Attorney for the Town n > TOWN BOARD MEETING 2/10/2003 ATTACHMENT #8 14 / N TOWN OF ITHACA COURT CLARENCE LARKIN, TOWN JUSTICE 215 N. TIOGA STREET^^ ITHACA, NEW YORK 14850 January 9, 2003 RE; ANNUAL REPORT- 2002 TOWN OF ITHACA COURT CLARENCE LARKIN, JUSTICE The following is activity for Part I of the Town of Ithaca Court for the year 2002: Number of Cases Closed: 2222 Number of Cases Opened: 4 905 Arraignments for Other Courts: 427 Felony Transferred to County Court: 42 Pending Cases: 1547 Justice Wallenbeck Scofflaws: 319 FINES AND FEES COLLECTED Criminal, Motor Vehicle: $ 90,560.00 N.Y. S. Surcharges: 38,622.00 Civil Fees: 534.50 ' \ Bail Poundage Collected: 232.50 \ Total Remitted to Town Chief Fiscal Officer: $129,716.50 (Note: Copies of Monthly Reports with check supplied to Accounting Office with monthly remittance) Bail Received: $ 14,100.00 Bail Forfeited: - 0 - Bail Pending 17,400.00 ADDITIONAL ACTIVITIES Arrest and Bench Warrants Issued, Search Warrants and Returns Issued; Orders of Protections issued; Conditional Discharges with follow-ups issued; Probation; Jail Terms; Bench Trials and Jury Trials held; Felony Preliminary Hearings; Pre-Trial Hearings; Oral Arguments heard on Motions before the Court; Small Claims Hearings and Trials; Dog Ordinance Hearings and Trials; Tompkins County Local Law Hearings; Summary Proceedings; Arraignments for Other Courts; Act as Family Court Judges when Family (3ourt NOT in session; Certificate of Dispositions issued; Old case research; Scofflaws processed; Acting Justice for Village of Cayuga Heights; Legal Research and decisions written; perform marriage ceremonies. Resp^tfully sul^ii '' / ijAy Clarejice Larkin Town Justice \ ' > vj TOWN BOARD MEETING 2/10/2003 — r/ • ATTACHMENT P9 c^r/o. iNeiuuci./o. vaxencino/M. Ru / N f s Brent Katzmann t" ~ - 1335 Mecklenburg Road, Ithaca,. NY 14850 607-277-0242 bk^roa1@t>vcTOMT^ January 3, 2002 Ms. Tee Ann Hunter Town Clerk Town of Ithaca 215 N. Tloga Street Ithaca, NY 14850 RE: CONSERVATION BOARD MEMBERSHIP Dear Ms. Hunter I am writing to express my Interest In being considered for membership on the Town Conservation Board. My wife and I moved to Ithaca this past summer to pursue our interests in sustainable development and design and have been actively renovating our home based in large measure on these principles. We have been members of the Midwest Renewable Energy Association and are active outdoors enthusiasts Prior to our mpve here, I spent over 20 years as a marketing and -oommunlcationsprofesslonali^y^dueational^^ackgroohdHncludes^fcidiesin^—architectural design, urban planning and business management. I'd appreciate the opportunity to discuss further the needs of the Board and my Interest in serving on it. I can be reached days and evenings at 277-0242. Many thanks for your consideration. f S Sincerely, Brent Katzmann 01 B e E ft B JAN 4 2002 AHEST. ITHACA TOWN CLERK" Personal Married, two sons. Enjoy fly fishing, canoeing, hiking, cross-country skiing. ( \ ( \ BRENT KAT2MANN 1335 Mecklenburg Road Ithaca, New York 14850 Work History Co-Owner, Balance Studio, LLC Balance Studio is an interior design and renovations company focused on ideas that help buildings function optimally in the way they use space, air water, energy and materials, and in the healthfulness of the environment' they create for the inhabitants. Established in April, 2002. Director of Marketing Communications, Chicago Tribune Company Responsible for brand management and a full range of marketing and public relations activities for the Midwest's largest newspaper. 1997-2001. Senior Partner/Account Director, J. Walter Thompson USA Thirteen year career at this international advertising agency covering a wide range of government and business clients. Responsible for client / \ service and strategic planning. 1984-1997. Account Executive, Fitzgerald Advertising Inc. Regional advertising agency based in New Orleans. 1981-1984. Architect Trainee, Skidmore Owings & Mernll, Chicago, 1977-1978 Education Tulane University, AB Freeman Graduate School of Business, 1983- 1984. Bachelor of Arts, Architectural Photography and Studio Art 1981 Undergraduate Architectural studies. 1975-1979 " University of Copenhagen, Denmark. Architecture and Urban Planning studies, through Pratt Institute, New York. 1977. f S f \ Phone: 607-277-0242 Fax: 607-277-0243 e-mail: brent@balance-studio.net ATTACHMENT #10 27 21 A1255 A1555 A1556 A1557 ^2389 ' 2530 I \ A2540 .109. 1 DOG ENUMERATION SPCA CONTRACT SPCA IMPOUND FEES VOTING MACHINE FEE GAMES OF CHANCE LICENSES BINGO LICENSES BINGO FEES TOTAL A2540 43.75 13.55 TOWN CLERK'S MONTHLY RERORT 0)WN OF ITHACA, NEW YORK JANUARY, 2003 i 0 THE SUPERVISOR: PAGE 1 Pursuant to Section 27, Subd 1 of the Totrn Lav, I hereby make the following statement of all fees and moneys received by le in connection with ly office during the month stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by law: 2002 SPORTING LICENSES 2003 SPORTING LICENSES DECALS 5_ MARRIAGE LICENSES NO. 03001 TO 03005 AGRICULTURE REPORT COPY AERIAL PHOTOS MISC. COPIES COMPREHENSIVE PLAN DRAFT ZO MAPS (PER MAP) DRAFT ZONING MAP (EACH) DRAFT ZO MAP SET DRAFT ZO DRAFT ZO PACKAGE ENVIRONMENTAL REVIEW EXECUTIVE SUMMARY ZO MARRIAGE TRANSCRIPT NOISE ORDINANCE RETURNED CHECK - CLERK RETURNED CHECK-TAXES RETURNED CHECK- W&S OPEN SPACE REPORT 1984 POSTAGE PARK OPEN SPACE EXEC SUM PARK OPEN SPACE FULL RPT SIGN ORDINANCE SIX MILE CREEK REPORT SUBDIVISION REGULATIONS TAX SEARCH USE OF PARKS & BLDG WETLAND GUIDELINES WATER & SEWER SEARCH ZONING MAP ZONING ORDINANCE ZONING ORDINANCE DRAFT TOTAL TOWN CLERK FEES 40.00 105.00 17.00 219.30 109.00 J23_,.^ 20.00 10.00 TOWN CLERK'S MONTHLY REPORT JANUABj»,of2003 _ 20 PAGE 2 Tovn Clerk liiitjiy Piiblii/Comiiilimi A2544 A2701 B2110 109 B2115 DOG LICENSES REFUND PRIOR YEAR EXPENS BUILDING PERMIT BUILDING PERMIT EXTENSIN FOUNDATION PERMITS CERTIFICATE OF OCCUPANCY TEMP. CERT. OF OCCUPANCY USE PERMITS OPERATING PERMITS FIRE SAFETY INSPECTIONS SIGN PERMITS ZBA AREA & USE VARIANCES ZBA ADDITIONAL MTG. FEE ZBA SPECIAL APPROVALS ZONING SIGN APPROVALS TOTAL B2110 SUBDV. REV. INITIAL APL. SUBDV. REV. PRELIM. PLAT SUBDV. REV. FINAL PLAT SBDV. REV. PLAN REAFFIRM SITE PLAN INIT. APL. FEE SITE PLAN PRELIM. PLAN SITE PLAN FINAL PLAN ADD. MTG. FEE AGENDA PRO ASS. MTG. FEE P.H. PROCE TOTAL B2115 35.00 50.00 50.00 50.00 650.00 75.00 62.50 36.88 320.00 100.00 75.00 I \ 218.00 1.429.38 ' ] 75.00 Paid to Supervisor for General Fund Paid to Supervisor for Part Town Paid to County Treasurer for Dog Licenses Paid to Ag & Markets for Dog Licenses Paid to NYS Health Department for Marriage Licenses Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 1.100.17 1.504.38 161.63 18.00 56.25 15.00 2,855.43 FEBRUARY 3, 2003 STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF ITHACA TEE-ANR HUNTER, being duly sworn, says that she is the Clerk of the TOWN OF ITHACA that the foregoing is a full and true stateient of all Pees and Honeys received by her during the lonth above stated, excepting only such Fees the application and payment of which are otherwise provided^for by law. . Subscribed and sworn to before me this ^1. SUPERVISOR / Town ol llhaca • Miciosoft Internet Eitpioter File Edit View Favorites lools Help I Town of Ithaca, NY ii^i niiti ^ Goverrimenl ^ Services ^ InforiDation ^ Community ^ Contact Network/Record Specialist Report to Town Board February 10, 2003 Dec & Jan TGI Web Site Visitors Id Dec BJan 2000 « 1500 > 1000 * 500 Home Gov't Services Information Community Pages Website New page to site dedicated to the Town of Ithaca's first agricultural conservation easement. Mike Smith, from the Planning Department, and I will be developing this page as a resource for interested parties to learn more about the agricultural conservation easement program. Network New Public Works Facilitv: Installation of the new network will begin March 6th. Fred Noteboom and I decided to delay the installation due to scheduling conflicts. The staff will have their current technology moved into the new space during the week of Feb. 17'^, but the bulk of the network install will occur once I return from vacation on March 6^*^. This decision will eliminate the need for Sherpa Technologies to install the new client workstations and printers and will save the capital project $3,500 in labor costs. Additional Items Please refer to the Feb 10'^ Town Board Agenda item 13 regarding my 2002 accomplishments and 2003 work priorities. Downloading picluie hlip://wvw.(owriith3cani).us/_derived/conlactus.hlm_cmpjwc-iiliaca010_hbtn.9if... |Starl| lilCachenian ^Inbox-MbosoftOutyt ^Town of Ithaca-Micr... Inietnei 4-2iyi*45 a54 TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF JANUARY 2003 MONTH YEAR TO DATE TVY f PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SINt ^AMILY RESIDENCES 2003 2002 oo o o 0 0 0 0 TWO FAMILY RESIDENCES 2003 2002 oo oo oo oo RENOVATIONS 2003 2002 1 27,918 2 26,600 1 27,918 2 26,600 CONVERSIONS OF USE 2003 2002 0 0 1 30,001 0 0 1 30,001 ADDITIONS TO FOCyTPRINT 2003 2002 oo oo o o o o MULTIPLE RESIDENCES 2003 2002 o o oo oo o o BUSINESS 2003 2002 1 CMC 6,200 sq ft education center 1,300,000 1 700 1 1,300,000 1 700 AGRICULTURAL 2003 2002 o o oo oo oo IND \\L 2003 2002 oo oo oo oo <\ \ EDUCATIONAL 2003 2002 0 0 0 0 0 0 0 0 0 0 1 2,800,000 0 0 1 2,800,000 MISCELLANEOUS CONSTRUCTION 2003 2002 1 8 unit carport 16,000 0 0 0 0 0 0 1 16,000 3 42,100 1 16,000 3 42,100 TOTAL NUMBER OF PERMITS ISSUED 2003 2002 3 1,343,918 8 2,899,401 3 1,343,918 8 2,899,401 TOTAL FEES RECEIVED 2003 2002 3 1,370 8 2,605 3 1,370 8 2,605 Dale Prepared: Pebruar\ 3. 200? Dani L. Holtbrd Building/Zoning Department Secretary January 2003, Page 2 TOTAL CERTIRCATES OF OCCl FANCY ISSl/ED THIS MONTH - 11 I. Hungerford Hill Road (CU) - Baker Institute addition - temporary moving in. I )2. 102 Woolf Lane - sunroom and outside wood decking. 3. 232/234 Rachel Carson Way - new two-femily residence - final. j 4. 301 Maple Avenue (Maplewood Apartments) - parking lot renovations - temporary. 5. Hungerford Hill Road (CU) - Baker Institute addition - temporary. 6. 5 Peachtree Lane - New single-fomily modular with attached garage. 7. 107 Lexington Drive - addition to single-family home. 8. 101 Harris B. Dates Drive (CMC) - renovations phase 1 ambulatory - temporary. 9. Egbert Hall, Room 319 (IC) - rearrange office walls. 10. 4 Saunders Road - new single-family modular with attached garage. 11. 531 Elm Street Extension - add second floor space - temporary. TOTAL CERTIFICATES OF OCCliP.ANO YEAR TO D.ATE, 2003 -11 TOTAL CERTIRCATES OF OCCLPANO' YE.AR TO DATE, 2002^J6 INOLIRIESirCOMPLAlNTS INA'ESTIC.ATED THIS MONTH - 2 1. 139 Simsbuty Drive - occupancy - no violation found. 2. 2 John Street - parking - no violation found. From EXicember 2002: 1. 125 Ridgecrest Road - occupancy - pending. 2. 163 Snyder Hill Road - property maintenance - abated. 3. 246 Renwick Drive - building code - pending. O From November 2002: ' ) 1. 329 Winthrop Drive - occupancy - enforcement deferred by ZBA until 6/30/03. From October 20O2: I. 636Coddington Road-zoning-pending. From August 2002: 1. 833 Coddington Road - building code - pending. From I>icember 2000: 1. 172 Calkins Road - property maintenance - 0>artially abated) - limited timeftame agreed to for complete abatement From May 1995: 1. 1152 Danby Road - zoning and building code - legal action pending. TOfAL COMPLAINTS INVESTICATED VXAR TO DATE. 2003 - 2 TOTAL COMPLAINTS INA'ESTICATED YEARJ[OjATXj002j_2 TOTAL RELD VISITS THIS MONTH - 69 Uniform Building Code - 37 Local Law and Zoning Inspections - 13 Fire Safety -12 (4 apartment properties [8 buildings, 36 units], 3 churches, 2 restaurants, 1 senior housing, 1 museum, 1 day care) Fire Safety Reinspections -3(1 church, 1 day care, 1 restaurant) Fire/Emergency Occurrences -2(1 house [wood stove], 1 apartment building [furnace]) Fire Occurrence Reinspections - 2 (apartment building) ' ) ( \ I \ January 2003, Page 3 I TOJAL FIELD VISITS YEAR TO DATE, 2003 - 69 FIELD VISITS YEAR TO DATE, 2002-113 t ^L SIGN PERMITS THIS MONTH (Finger Lakes School of Massage) - I 1 ^ . AL SIGN PERMITS YEAR TO DATE, 2003 - 1 TOTAL SIGN PERMITS YEAR TO DATE. 2002 - 1 yONING BOARD OF APPEALS 1 MEETING, 4 CASES, AGENDA ATTACHED Denied Granted Granted Granted TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS MONDAY. JANUARY 27.2003 7:00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Monday, January 27,2003, in Town Hall, 215 North Tioga Street, Tioga Street Entrance, Ithaca, NY, COMMENCING AT 7:00 P.M.. on the following matters: APPEAL of Minn Htwe, Appellant, requesting a variance from the requirements of Article IV, Section 11 of the Town of Ithaca Zoning Ordinance, to be permitted to maintain a single-family residence with four unrelated occupants at 329 Winthrop Drive, Town of Ithaca Tax Parcel No. 72-1-1.104, Residence District R-15. Said request is to allow such occupancy until June 1,2003. APPEAL of Orlando lacovelli. Appellant, requesting a special permit from the Zoning Board of Appeals, under Article III, Section 4 (2b) and variances from the requirements of Article III, Sections 7 and 9, and Section 280A of New York State Town Law, to be permitted to construct a two-family home, which does not front on a Town, County, or State Highway and to occupy said home by six unrelated people at 384 Pennsylvania Avenue, Town of Ithaca Tax Parcel No's. 54-7-30 and 54-7-31.1, Residence District R-9. APPEAL of Nextel Partners Inc., Appellant, Colleen Bisceglia, Agent, requesting a Special Approval from the Zoning Board of Appeals, imder Article XIII, Section 70a of the Town of Ithaca Zoning Ordinance, to install telecommunications antenna and associate equipment on a NYS Electric & Gas utility pole, at 222 Maple Avenue, Town of Ithaca Tax Parcel No. 63-1-5, Residence District R-30. The land is owned by Cornell University. A variance from the requirements of Article V, Section 18 of said Ordinance to permit a structure with a height of 64 + feet, is also being requested. APPEAL of Southwestern Bell Mobile Systems d/b/a Cingular Wireless Telecommunications, Appellant, Eric Murray, Agent, requesting a Special Approval from the 2k>ning Board of Appeals, under Article XIII, Section 70a of the Town of Ithaca Zoning Ordinance, to be permitted to place telecommunication antennas and associated equipment on a Comell University owned water tank, located at N.Y.S. Route 366, Town of Ithaca Tax Parcel No. 65-1-5.2, Residence District R-30. A variance from Article V, Section 18 of said Ordinance to permit a structure with a height of 74 ± feet is also being requested. Said Zoning Board of Appeals will at said time, 7:00 p.m., and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S. Frost Director of Building and Zoning 273-1783 I \ Dated: January 16,2003 Published: January 20,2003 t \ ' \ ZONING BOARD OF APPEALS ACTIVITY SUMMARY20022001200019991998199719961995# OF ZBA MEETINGS1112121312111012# OF ZBA APPEALS5648403643344347# OF ZBA APPEALS GRANTED44# OF ZBA APPEALS DENIEDHotel sign - Best Western, Taughannock Boulevard - non-conforming expansion.Town of Ulysses (2nd appeal granted)# OF ZBA APPEALS ADJOURNEDo:# OF ZBA APPEALS WITHDRAWN 2003 TAX COLLECTION ^ RECEIVER OF TAXES ; MONTHLY REPORT N AS OF JANUARY 31,2003 TOTAL NO. OF TAX BILLS ON WARRANT: 5115 TOTAL TOWN WARRANT (LEVY): $ 4,049,790.61 01/21/03 INPAYMENT: TOWN OF ITHACA SUPERVISOR $2,400,000.00 01/27/03 2'"' PAYMENT: TOWN OF ITHACA SUPERVISOR $ 1,000.000.00 01/29/03 FINAL PAYMENT: TOWN OF ITHACA SUPERVISOR $ 649,790.61 TOTAL WARRANT BALANCE DUE: $ 00.00 MISCELLANEOUS PAYMENTS TO TOWN OF ITHACA SUPERVISOR: 01/31/03 JANUARY INTEREST RECEIVER'S CHECKING ACCOUNT $ 786.27 02/28/03 FEBRUARY PENALTIES (PAID TO SUPERVISOR IN JUNE) $ 0,000,000.00 03/31/03 MARCH PENALTIES (PAID TO SUPERVISOR IN JUNE) $ 0,000,000.00 04/30/03 APRIL PENALTIES AND $2.00 SERVICE CHARGES (PAID TO SUPERVISOR IN JUNE) $0,000,000.00 05/31/03 MAY PENALTIES AND $2.00 SERVICE CHARGES /**) (PAID TO SUPERVISOR IN JUNE) $ 0,000,000.00 OTAL TOMPKINS COUNTY WARRANT: $ 5,413,896.34 01/01/03 1^ PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 0,000,000.00 01/01/03 2'^° PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 0,000.000.00 01/01/03 3"" PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 0,000,000.00 01/01/03 4™ PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $ 0,000.000.00 01/01/03 5™ PAYMENT: TOMPKINS COUNTY BUDGET/FIN/IlNCE $ 0,000,000.00 01/01/03 6™ PAYMENT: TOMPKINS COUNTY BUDGET/FINANCE $0,000,000.00 BALANCE DUE TOMPKINS COUNTY WARRANT: $ 5,413,896.34 MISCELLANEOUS PAYMENTS TO TOMPKINS COUNTY BUDGET/FINANCE: 02/28/03 FEBRUARY INTEREST RECEIVER'S CHECKING ACCOUNT $ 0,000,000.00 03/31/03 MARCH INTEREST RECEIVER'S CHECKING ACCOUNT $ 0,000,000.00 04/30/03 APRIL INTEREST RECEIVER'S CHECKING ACCOUNT $ 0,000,000.00 05/31/03 MAY INTEREST RECEIVER'S CHECKING ACCOUNT $ 0,000,000.00 ' 1 RECEIVER OF TAXES2003 ACCOUNT REGISTERTOTAL WARRANT AS OF 1/1/03$4,049,790.61DEPOSIT JOURNAL # 1$63,699.77DEPOSIT JOURNAL #2$25,597.74DEPOSIT JOURNAL # 3$217,500.74DEPOSIT JOURNAL # 4$237,078.71DEPOSIT JOURNAL #5$118,120.89DEPOSIT JOURNAL #6$4,056.32DEPOSIT OVER $906.83REFUND BILL # 2684$(182.00)BROWN - OK # 634REFUND BILL #1895$(724.83)AVELLO - OK # 635DEPOSIT JOURNAL # 7$153,033.48DEPOSIT JOURNAL #8$159,991.92DEPOSIT JOURNAL #9$222,681.38DEPOSIT SHORT 40 CENTS - BILL # 2897DEPOSIT JOURNAL #10$208,918.66DEPOSIT JOURNAL #11$537,175.88TOMPKINS TRUST COMPANY BANK CODESDEPOSITJOURNAL# 12$101,280.57DEPOSIT JOURNAL #13$286,791.75DEPOSIT JOURNAL #14$107,669.57PAID TOWN SUPERVISOR$(2,400,000.00)CK # 636 - FIRST PAYMENT OF WARRANTDEPOSIT JOURNAL# 15$302,901.94DEPOSITJOURNAL# 16$334.574.25DEPOSIT OVER $3.00 - BILL # 3687REFUND BILL # 3687$(3.00)CK # 637 KENNETH & MARIE CARONDEPOSITJOURNAL# 17$1,818.90DEPOSITJOURNAL# 18$155,700.07DEPOSIT JOURNAL #19$201,340.48DEPOSIT OVER $1.00 - BILL # 1351PAID TOWN SUPERVISOR$(1,000,000.00)CK # 638 - SECOND PAYMENT OF WARRANTDEPOSIT JOURNAL # 20$888,366.56DEPOSIT OVER $1627.39 - BILL # 4268 BANK CODESREFUND BILL # 4268 BANK M&T$(1,627.39)CK # 639 - M&T MORTGAGEDEPOSIT JOURNAL # 21$343,524.25DEPOSIT JOURNAL # 22$634,988.89DEPOSIT OVER $2.00 - BILL # 2277REFUND BILL # 2277$(2.00)CK # 640 - ROBERT COFERPAID TOWN SUPERVISOR$(649,790.61)CK # 641 - FINAL PAYMENT OF WARRANTDEPOSIT JOURNAL #23$560.98MCCLURE BILLS-REFUND DUE TO TOWN OF ULYSSESREFUND TO TOWN OF ULYSSES$(157.81)CK # 642 TOWN OF ULYSSES WATER DISTRICTDEPOSITJOURNAL #24$620,492.53DEPOSIT OVER 20 CENTS - BILL # 4528REMOVED BILL # 1460 1ST INSTALL$(467.07)OWNER PAID FULL PAYMENTDEPOSIT JOURNAL #25$889.65BILL # 1460 FULL PAYMENT333 DE ^URNAL # 26$696,319.02DEPOSIT 5 . J'SHORT BILL # 4536DEPOSIT JOURNAL # 27$484,946.78DEPOSIT 200.00 OVER - BILL # 157REUND BILL# 157$(200.00)CK # 643 - GREENWALDRETURN CHECK BILL # 421$(1,981.29)RETURN BANK CHRG BILL # 421$(10.00)DEPOSIT JOURNAL #28$807,052.74DEPOSIT OVER $292.99 - BILL # 1289 290.00 & Bill # 2220 2.00REFUND BILL # 2220$(2.00)CK # 644 - PARKREFUND BILL# 1289 & 1291$(290.99)CK # 645 - STANTONJANUARY INTEREST TCT$786.27INTEREST TO PAY TO TOWN SUPERVISORPAID TOWN SUPERVISOR$(786.27)INTERNET TRANSFER TO GENERAL FUNDDEPOSIT JOURNAL # 29$121,051.50DEPOSIT OVER 13.04 - BILL # 1518REFUND BILL #1518$(13.04)CK # 646 - HOME PROPERTIESDEPOSIT JOURNAL #30$15,603.27DEPOSIT SHORT 2 CENTSRETURN CHECK BILL # 4826$(1,242.16)RETURN BANK CHRG BILL # 4826$(10.00)REDEPOSIT BILL # 4826$1,260.16REDEPOSIT WAS 3.00 OVERREDEPOSIT REFUND BILL # 4826$(3.00)CK # 647 - BILL # 4826RETURN CHECK BILL # 224$(1,314.53)RETURN BANK CHRG BILL # 224$(10.00)TOTAL IN CHECKING ACCOUNT$3,996,957.63AS OF 2/10/03)TOWN OF ITHACARECEIVER OF TAXES2003 SETTLEMENT OF MONEYJanuary 31, 2003TOWN OF ITHACA WARRANTPD TOWN SUP 1ST PAYMENTPD TOWN SUP 2ND PAYMENTPD TOWN SUPER FINAL PAYMENT$ 4,049,790.61 TO BE COLLECTED FOR 2003 TAX YEAR$ (2,400,000.00) CK# 636 1 ST PAYMENT OF WARRANT$ (1,000,000.00) CK# 638 2ND PAYMENT OF WARRANT$ (649,790.61) CK# 641 FINAL PAYMENT OF TOWN WARRANT$ - TOTAL PAID TO TOWN SUPERVISOR 1/29/03Page 2 TOWN BOARD MEETING 2/10/2003 ATTAI^p^^T^m n O 2003 RESOLUTIONS REPORTED ^ By the Resolutions Committee of the Association of Towns November 18, 2002 1. Highway Funding WHEREAS, recent studies of New York's extensive local road system continue to identify a multi- billion dollar shortfall in funding of local highways and bridges, and WHEREAS, a continuing and predictable stream of revenue for our local road system is essential for towns and other local governments to be able to properly plan their highway and bridge programs; NOW THEREFORE BE IT RESOLVED, that the Association of Towns calls upon the Governor and Legislature to continue their support of the Consolidated Highway Improvement Program (CHIPS) and explore every way possible to first protect and then increase the levels of CHIPS highway aid which will allow towns to more ably address the critical needs which exist on the 85% of our State's road and bridge system which are a local responsibility. ^Unfunded Mandates ^ ^HEREAS, New York State is only one of two states in the nation that utilizes the property tax as a ^enue source to address Medicaid costs when it mandates that counties pick up 25% of the cost of the Medicaid Program, and WHEREAS, Medicaid costs are increasing at a much faster rate than the growth of the property tax base, and WHEREAS, this rapid, uncontrolled increase in Medicaid costs results in counties having to choose between reduced appropriations for other essential programs that have been their responsibility or raise property taxes at double digit rates, and WHEREAS, towns are having to absorb the impacts of reduced county services or are threatened with reductions in sales tax sharing agreements, either of which puts even more pressure on the property tax; NOW THEREFORE BE IT RESOLVED, that the Association of Towns calls upon the Governor and Legislature to remove this burden from counties and property taxpayers in future State Budgets. 3. GML, §207-c Disability Benefits for Law Enforcement ^'^VlEREAS, proposed amendments to section 207-c of the General Municipal Law would provide full ) protection for police officers injured in the line of duty regardless of whether or not the injury or ikness results from the heightened risks and duties of police employment, and WHEREAS, the increased local appropriations for law enforcement necessary to pay those additic?^^ costs will be substantial; NOW THEREFORE BE IT ^ RESOLVED, that the Association of Towns is opposed to further expansion of section 207-c bene. .o as it would have a devastating financial impact on municipal govemments while further alienating other municipal employees who suffer identical injuries in similar circumstances but receive only the benefits provided under the Workers' Compensation Law. 4. Clean Water Act - Storm Water Mandates WHEREAS, the NPDES (National Pollutant Discharge Elimination System) Storm Water Program is a comprehensive two-phased national program mandated by Congress under the Clean Water Act for addressing the non-agricultural sources of storm water discharges which adversely affect the quality of our nation's waters, and WHEREAS, many towns fall within the classification of a small Municipal Separate Storm Sewer System (MS4) operator and are required to meet the mandates of the Clean Water Act, Phase II Storm Water regulations, some of which are well-beyond the financial capabilities of many smaller communities with limited resources; and WHEREAS, many MS4 towns will be required to obtain coverage under a general permit (or apply for a SPDES permit) which will require preparation of a storm water management plan with six requp«( elements, as well as annual reporting to the DEC which must include monitoring data sufficieni 4s:assess the status of the program; NOW THEREFORE BE IT j RESOLVED, that the Association of Towns calls upon our Federal and State Govemments to provide sufficient funding to offset the costs to smaller local governments subject to the Phase II Storm Water regulations in order that they can afford the mandates which this rulemaking will impose as of March 10,2003. 5. Volunteer Firefighter and EMS Provider Tuition and Income Tax Credit WHEREAS, the State's fiscal year 2002-2003 Budget contained a welcome $2 million appropriation for a college tuition tax assistance program for a limited number of fire service volunteers throughout New York State (one member per fire company), and WHEREAS, the tuition tax program is a critically important first step in supporting the volunteer fire and ambulance service providers who save New York State local governments over $2.2 billion annually in operating costs alone; NOW THEREFORE BE IT RESOLVED, that the Association of Towns urges the Governor and State Legislature to establish additional incentives for emergency service volunteers including broad based income tax and tuition tax credits that will encourage greater levels of volunteerism and help attract new, younger voluntesfis to these essential public safety services. ^ ^ r s f I 6. Unemployment Insurance for Elected Officials • HEREAS, provisions of our State Unemployment Insurance Law reduced the potential employment insurance payment for any days in a work week in which a claimant is employed; and WHEREAS, a part-time elected official who loses his/her regular employment but receives a small salary or stipend in his/her capacity as an elected official is deemed by the New York State Department of Labor to be employed under the above referenced statute; and WHEREAS, when such elected officials file an unemployment insurance claim, he/she must report the total days during a work week on which any municipal business was conducted resulting in a substantial reduction in their unemployment benefits as those days are not considered as counting towards being unemployed; NOW THEREFORE BE IT RESOLVED, that the Association of Towns supports legislation which would amend the Labor Law to provide that part-time elected officials who lose regular employment shall still be eligible to collect unemployment insurance benefits, with the amount of any payment reduced only by the average weekly salary received as a municipal official. 7. Emergency Management Preparedness and Response WHEREAS, the events of September 11, 2001 have focused the spotlight on the need for additional ^.Ai^ergency preparedness and response planning; and ^ ViEREAS, local governments and their public safety service providers will be the first line of ^ponse to any terrorist or other emergency event; NOW THEREFORE BE IT RESOLVED, that the Association of Towns calls upon our Federal and State Governments to provide new funding to support local govemments' ability to strategically plan for and respond more quickly to disaster events and, in particular, for training of first responders, dealing with chemical and biological terrorism and for meeting disaster equipment needs generally. 8. Property Tax Exemption Relief WHEREAS, town govemments still rely on the property tax as their principle source of revenue; and WHEREAS, many local governments contain a significant amount of State-owned land and buildings which provide no local property tax revenue; and WHEREAS, state policies and programs, including but not limited to the deinstitutionalization of the mentally disabled into community residences, the 480-a Forest Taxation Program and the expanding role of the State in the acquisition and protection of open space, have continued to erode local tax bases to the point where the NYS Office of Real Property Services reports that almost 1/3 of the real jaropertv of our state is now subject to one exemption or another; NOW THEREFORE BE IT f \ \ RESOLVED, that the Association of Towns supports legislation which would require the State to make payments in lieu of taxes on state-owned land and buildings and would provide for paym^'^ • from the State on tax-exempt community residences for the mentally disabled. ^ 1 9. Compulsory "Binding" Arbitration WHEREAS, the state's compulsory arbitration statute, §209 of the Civil Service Law, was again extended for two more years in June 2001 (for the 13'^^ time) by the State Legislature; and WHEREAS, the Governor in his approval message when signing the bill called for passage of legislation which would require compulsory arbitration panels to give priority to the financial ability of a municipality to pay for an award without increasing existing levels of local taxation, and further indicated that he would issue an executive order to establish a task force on binding arbitration; NOW THEREFORE BE IT RESOLVED, that the Association of Towns calls for the establishment of a task force to review the issues surrounding the binding arbitration process and further we support amendments to the Civil Service Law which would require giving the ability to pay a priority in the binding arbitration process. Resolution No. 10: Speed Limits WHEREAS, current provisions of the Vehicle & Traffic Law, §1662-a authorize only certain tov 4a. (i.e., suburban towns and those with over 50,000 in population) to set speed limits on all highw ^ within a town other than State highways maintained by the State, while all cities and villa'^ regardless of size set their own limits; and WHEREAS, the NYS Department of Transportation can take as much as two years to process requests for speed limit reductions and has, in most instances, declined to reduce speed limits on town highways when requested to do so by local officials; and WHEREAS, town governments are better positioned to work with their citizens to set speed limits on local roads and more likely to be responsive to their residents' concerns for health and safety; NOW THEREFORE BE IT RESOLVED, that the Association of Towns urges the Legislature and the Governor to extend to all towns the option - through adoption of a local law - to assume responsibility and authority to set speed limits on town roads within their respective jurisdictions, within the limits as defined in §1662-a of the Vehicle & Traffic Law, and so long as those roads have been functionally classified by the Department of Transportation as local roads. Resolution No. 11 Tort Reform WHEREAS, the Court decreed roll-back of the prior written notice protections of Town Law, §65-; ^ only highways, bridges, culverts and sidewalks is but one example of a civil justice system in K S York that is in need of reform; and ( > ^^•"^EREAS, it is essential that New York State maintain a balanced civil justice system which can tve as a guarantor and protector of individual rights and freedoms while preserving the equally^ortant democratic values of fairness and personal responsibility; NOW THEREFORE BE IT RESOLVED that the Association of Towns urges the Governor and Legislature to enact comprehensive reform of the State's civil justice system, and in particular: 1) to authorize towns and other local governments to defend themselves (as the State itself does) in the non-jury forum of the State Court of Claims; 2) to extend the limited protections of the Town Law's prior written notice statute; and 3) expand the General Obligation Law's Private Landowners Recreation Liability provisions so as to protect the public treasuries of state and local governments, insure that needed public and private recreation facilities and trails are not unnecessarily restricted, closed or abandoned, and to promote economic development in our State through greater use of its vast public and private recreational resources. 12. Federal Budget Issues WHEREAS, the President has proposed an economic stimulus package, a center piece of which involves the elimination of income taxes on dividends, and WHEREAS, non-partisan economics analysts have stated that the package, particularly the dividend tax cut, will have the effect of increasing costs for state and local borrowing and decreasing state and ^^al income tax revenues, and ^ ^lERAS, most states and many local governments are facing large budget deficits because of the ^-going affects of the recession, as well as costs related to homeland security, NOW THEREFORE BE IT RESOLVED, that the Association of Towns of the State of New York requests that the President and New York State Delegation work to modify the stimulus package as proposed to limit the tax changes on dividends and better address immediate state and local needs. 13. Empire Zones Program WHEREAS, the Empire Zones program has become one of New York State's most highly successful economic development initiatives, resulting in billions of dollars in new private sector investment, and the creation of thousands of new jobs throughout the State, WHEREAS, the success of the Empire Zones program let Site Selection magazine to report that New York State now ranks 3'^ in the nation in attracting new and expanded corporate facilities, and WHEREAS, 72 Zones have been designated statewide, offering substantial state tax incentives, reduced utility rates and programmatic preferences to companies located, or seeking to locate, within a|i Empire Zone, and these counties are unable to match the State financed incentives that '^^rnmunities with an Empire Zone can provide and this places those counties without an Empire f Nne at a distinct disadvantage in attempting to encourage new corporate location or expansion tJisions, and NOW THEREFORE BE IT RESOLVED, the Association of Towns urges Governor Pataki and the New York State Legislaturf^ • amend the Empire Zones program to allow for the designation of one Empire Zone in each of ly York's 62 counties and that the costs of those incentives not be shifted from the state to counties ^ v property taxpayers. 14. DECALS Fees WHEREAS, the issuance of hunting and fishing licenses/stamps by local governments is a valuable and necessary service to the State; and WHEREAS, Town Clerks must be aware of and carefully follow the mandates of the Environmental Conversation Law and the New York State Department of Environmental Conservation in connection with the issuance of licenses and/or stamps; and WHEREAS, Towns face considerable liability for any failure to properly issue and record such licenses, for failure to properly file the required reports, and for failure to comply with all other requirements of the new legislation; and WHEREAS, Towns must maintain a separate telephone line, equipment and space as a condition of participation in the DECAL program for which the state only pays for the installation of such required additional telephone line, but not for the added monthly cost of maintaining such line; and WHEREAS, Towns currently receive no more than 5.5% of the fee for issuance of resident licen;^^ and 1.1% for issuing non-resident licenses, and Towns participating in the DECALS program rr. n now also issue free Deer Management Permits, for which no percentage or fee is returned to'^ ; Town at all; NOW THEREFORE BE IT RESOLVED, that the Association of Towns of the State of New York urges the Legislature and Governor to pass legislation to increase compensation to local governments issuing licenses under the DECALS program by: 1. Increasing the percentage retained for license issuance from 5.5% to 15% (for resident licenses) and from 1.1% to 3.0% (for non-resident licenses), such increase to help defer the cost of the monthly telephone line service charge incurred by the Towns 2. Paying a percentage on combination licenses and permits issued 3. Paying $1.00 to the municipality for each deer management permit issued for free by the Towns 4. Establishing a 10% commission reimbursement to the Towns to cover the loss of revenue directly resulting from the DECALS issuance of sporting licenses to town residents 5. Establishing an ombudsman and information agency or office within NYS Department of Environmental Conservation as a resource for residents to go to with questions or problems relating to DECALS-issued licenses. o f \ f I ' ^ 3 Non-Local Trucks on Interstate Highways .^iEREAS, we recognize that Interstate tractor trailers make an essential contribution to our economy and standard of living; and WHEREAS, these rigs are becoming longer, heavier, more frequent and more damaging to roadways that are not designed to carry them, and the particular emissions of various carcinogens from the combustion of diesel fuel, along with the release of asbestos fibers from brake linings, present a potential health hazard in the town corridor and other populated areas; and WHEREAS, Interstate Routes were planned to meet the needs of interstate trucks not having business in the local town watershed areas, and WHEREAS, Local highways are wholly residential with narrow shoulders, short sight distances, frequent private driveways, as well as school bus and rural roadside mail service, and non-local trucks create serious risks to the quality of our municipal water supply, and has negative effects on small villages and towns spoiling their character with noise, black smoke and traffic problems; and WHEREAS, Homeland security issues are serious at this time; deliberate spills would threaten our drinking water; NOW THEREFORE BE IT >AESOLVED, that the Association of Towns requests New York State elected officials to adopt^ ^islation that regulates and prescribes routing of large trucks. 2003 PROPOSED RESOLUTIONS To Be Considered By the Resolutions Committee of the Association of Towns February 3, 2003 Resolution No. 1 Speed Limits WHEREAS, current provisions of the Vehicle & Traffic Law, §1662-a authorize only certain towns (i.e., suburban towns and those with over 50,000 in population) to set speed limits on all highways within a town other than State highways maintained by the State, while all cities and villages regardless of size set their own limits; and WHEREAS, the NYS Department of Transportation can take as much as two years to process requests for speed limit reductions and has, in most instances, declined to reduce speed limits on town highways when requested to do so by local officials; and WHEREAS, town governments are better positioned to work with their citizens to set speed limits on ^^al roads and more likely to be responsive to their residents' concerns for health and safety; NOW, / MEREFORE BE IT RESOLVED, that the Association of Towns urges the Legislature and Governor to extend to all towns the option - through adoption of a local law - to assume responsibility and authority to set spf^ - limits on town roads within their respective jurisdictions, within the limits as defined in §1662-a of^ Vehicle & Traffic Law, and so long as those roads have been functionally classified by . ^ Department of Transportation as local roads. Resolution No. 2 Tort Reform WHEREAS, the Court decreed roll-back of the prior written notice protections of Town Law, §65-a to only highways, bridges, culverts and sidewalks is but one example of a civil justice system in New York that is in need of reform; and WHEREAS, it is essential that New York State maintain a balanced civil justice system which can serve as a guarantor and protector of individual rights and freedoms while preserving the equally important democratic values of fairness and personal responsibility; NOW, THEREFORE BE IT RESOLVED, that the Association of Towns urges the Governor and Legislature to enact reform of the State's civil justice system, and in particular: 1) to authorize towns and other local govemments to defend themselves (as the State itself does) in the non-jury forum of the State Court of Claims; 2) to extend the limited protections of the Town Law's prior written notice statute; 3) to allow judgment awards against local governments and the State to be offset by both past and future compensation from all collateral sources (insurance, workers' compensation, etc.), as it Is in the private sector; and 4) to expand the General Obligation Law's Private Landowners Recreation Liability provisions so as to protect the public treasuries of state and local governments, insure that needed public and pri\^a«fcfi^ recreation facilities and trails are not unnecessarily restricted, closed or abandoned, and to prom^ ^ economic development in our State through greater use of its vast public and private recreatic resources. ^ Resolution No. 3 Federal Budget Issues WHEREAS, the President has proposed an economic stimulus package, a center piece of which involves the elimination of income taxes on dividends, and WHEREAS, non-partisan economics analysts have stated that the package, particularly the dividend tax cut, will have the effect of increasing costs for state and local borrowing and decreasing state and local income tax revenues, and WHERAS, most states and many local governments are facing large budget deficits because of the on-going effects of the recession, as well as costs related to homeland security, NOW, THEREFORE BE IT RESOLVED, that the Association of Towns of the State of New York respectfully requests that the President, Congress and New York State's Congressional Delegation work to modify the stimujus package as proposed to limit the tax changes on dividends and better address immediate state local needs. ( \ . ^B^soiution No. 4 Empire Zones Program lEREAS, the Empire Zones program has become one of New York State's most highly successful jnomic development initiatives, resulting in billions of dollars in new private sector investment, and the creation of thousands of new jobs throughout the State, and WHEREAS, the success of the Empire Zones program led Site Selection magazine to report that New York State now ranks 3"^^ in the nation in attracting new and expanded corporate facilities, and WHEREAS, 72 Zones have been designated statewide, offering substantial state tax incentives, reduced utility rates and programmatic preferences to companies located, or seeking to locate, within an Empire Zone, and WHEREAS, only 11 of New York's 62 counties do not have an Empire Zone currently, and these counties are unable to match the State financed incentives that communities with an Empire Zone can provide placing those counties at a distinct disadvantage in attempting to encourage new corporate location or expansion decisions, and NOW, THEREFORE BE IT RESOLVED, the Association of Towns urges Governor Pataki and the New York State Legislature to amend the Empire Zones program to allow for the designation of at least one Empire Zone in each of New York's 62 counties and further that the costs of those incentives not be shifted from the State to local governments and property taxpayers as proposed by the SPY 2003-2004 State Executive ^dget. ^solution No. 5 DECALS Fees WHEREAS, the issuance of hunting and fishing licenses/stamps by local governments is a valuable and necessary service to the State; and WHEREAS, Town Clerks must be aware of and carefully follow the mandates of the Environmental Conversation Law and the New York State Department of Environmental Conservation in connection with the issuance of licenses and/or stamps; and WHEREAS, Towns face considerable liability for any failure to properly issue and record such licenses, for failure to properly file the required reports, and for failure to comply with all other requirements of the new legislation; and WHEREAS, Towns must maintain a separate telephone line, equipment and space as a condition of participation in the DECALS program for which the state only pays for the installation of such required additional telephone line, but not for the added monthly cost of maintaining such line; and WHEREAS, Towns currently receive no more than 5.5% of the fee for issuance of resident licenses and 1.1% for issuing non-resident licenses, and Towns participating in the DECALS program must now also issue free Deer Management Permits for which no percentage or fee is allowed for the ^wn. NOW, THEREFORE BE IT / > RESOLVED, that the Association of Towns of the State of New York urges the Legislature and Governor to pass legislation to increase the levels of compensation to local governments issi/*^ n licenses under the DECALS program and to create an information agency or office within N Department of Environmental Conservation as a resource for residents to go to with questions problems relating to DECALS-issued licenses. Resolution No. 6 Non-Local Trucks on Interstate Hiqhwavs WHEREAS, we recognize that Interstate tractor trailers make an essential contribution to our economy and standard of living; and WHEREAS, these rigs are becoming longer, heavier, more frequent and more damaging to roadways that are not designed to carry them, and the emission of various carcinogens from the combustion of diesel fuel along with the release of asbestos fibers from brake linings present a potential health hazard in the town corridor and other populated areas; and WHEREAS, Interstate Routes were planned to meet the needs of interstate trucks not having business in local town watershed areas, and WHEREAS, Local highways are wholly residential with narrow shoulders, short sight distances, frequent private driveways, as well as school bus and rural roadside mail service such that non-local trucks create serious safety risks, threaten the quality of our municipal water supplies and negativly impact small village and town character with noise, black smoke and traffic problems; THEREFORE BE IT ^ RESOLVED, that the Association of Towns requests New York State's elected officials to acf legislation that regulates and prescribes routing of large trucks to more effectively address the problems outlined above. Resolution No. 7 User Fees for Emerqenov Services WHEREAS, user fees are authorized for ambulance and emergency rescue services when they are provided pursuant to General Municipal Law (GML), §122-b (which authorizes towns to contract with certain entitites to provide emergency medical services) or when provided in connection with Town Law, §198(10-f) (through formation of an ambulance district), but emergency rescue and first aid squads are specifically excluded from charging such fees; and WHEREAS, many individuals' insurance policies provide reimbursement for such costs and town governments are increasingly turning to user fees as a fairer way of providing essential services while insulating property taxpayers from the increasing costs of such services; NOW, THEREFORE BE IT RESOLVED, that the Association of Towns supports legislation which would amend General Municipal Law, §209-b(4) to permit local governments the option to consider establishing user fees by emergency rescue and first aid squads of fire district fire departments and companies. ^^ ^ \ ( ' Resolution No. 8 - Prevailing Wage & WICKS Law HEREAS, the complexity of bidding and retaining multiple contractors for ongoing capital building d infrastructure projects in the towns of our State results in substantially inflated costs for managing )se necessary public works projects; and WHEREAS, current provisions of NYS Labor Law define prevailing wage as the wages paid under collective bargaining agreements which are a far cry from the true cost of labor in many areas of our State. NOW, THEREFORE BE IT RESOLVED, that the Association of Towns again calls upon the New York State Legislature and the Governor to honor prior commitments to take up the Wicks and Prevailing Wage issues and to finally act to reform these twin burdens which afflict government construction. Resolution No. 9 School Crossing Guards WHEREAS, under current law school districts may NOT employ school crossing guards nor contribute to the expense borne by a municipality in providing such service; NOW, THEREFORE BE IT RESOLVED, that the Association of Towns supports legislation which would amend section 208-a of the General Municipal Law to permit school districts to contribute to the costs associated with the ^^jl^vision of school crossing guards whenever advisable and appropriate.