HomeMy WebLinkAboutTB Minutes 2000-04-10 lyOFIT`9
TOWN OF ITHACA
,�, n ¢�- 126 EAST SENECA STREET , ITHACA , N . Y . 14850
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TOWN BOARD MEETING
APRIL 10 , 2000
5 : 30 O' CLOCK P . M .
AGENDA
1 . Call to Order.
2 . Pledge of Allegiance .
3 . Report of Tompkins County Board of Representatives .
4 . Report of Fire Commissioner.
5 . PUBLIC ANNOUNCEMENT: Availability Ethics Disclosure Statements .
6 . 5 : 45 p . m . - Ward Hungerford , Tompkins County Highway Manager: Discuss T21
projects for Hanshaw Road and Coddington Road .
7 . 6 : 00 p . m . - PERSONS TO BE HEARD .
8 . 6 : 15 p . m . - PRESENTATION : Finger Lakes Running Club
9 . 6 : 30 p . m . - PUBLIC HEARING : To consider a " LOCAL LAW AMENDING THE
TOWN OF ITHACA ZONING ORDINANCE RELATING TO DRIVE-THROUGH
BUSINESSES AND MAXIMUM SIZE OF BUSINESSES" .
10 . Consider SEQR related to a " LOCAL LAW AMENDING THE TOWN OF ITHACA
ZONING ORDINANCE RELATING TO DRIVE-THROUGH BUSINESSES AND
MAXIMUM SIZE OF BUSINESSES" .
11 . Consider adoption of a " LOCAL LAW AMENDING THE TOWN OF ITHACA
ZONING ORIDANCE RELATING TO DRIVE-THROUGH BUSINESSES AND
MAXIMUM SIZE OF BUSINESSES . "
12 . Consider designation of Polling Places , and approval of the revised Polling
District Map for the year 2000 .
13 . Discuss and consider elimination of ad -valorum benefit levy on certain state
lands .
TB Agenda - 4/10/00
Page 2 .
14 . Consider resolution ratifying the submission of the 1999 Town of Ithaca
Annual Financial Report to the State Comptroller.
15 . Consider appointment of Local Advisory Board of Assessment Review.
16 . Consider authorization to purchase furniture for the New Town Hall from Corning
Office Interiors .
17 . Consider change order related to the construction of the New Town Hall .
18 . Discussion and possible authorization for preparation of " Memorandum of
Understanding " with the City of Ithaca and the Town of Dryden for cost
sharing associated with sewer lines and interceptor map inside the Town of
Ithaca .
19 . Discuss possible establishment and appointments to a Purchase of
Development Rights Committee .
20 . Consider appointment of representative to the Lake Source Cooling , Cayuga Lake
Data Sharing Group .
21 . Monthly Report of Town Officials :
a . Town Clerk/Receiver of Taxes
b . Highway Superintendent
C . Director of Engineering
d . Director of Planning
e . Director of Building/Zoning
f. Human Resource Specialist
g . Budget Officer
h . Attorney for the Town
22 . Consider resolution approving and/or authorizing the following :
a . Town Board Minutes - 3/ 13/00
b . TOWN OF ITHACA WARRANTS
C . BOLTON POINT WARRANTS
d . Designation of Alternate Signatories
e . Increased Reimbursement - Work Study Intern
f. Provisional Appointment Production Manager - SCLIWC
g . Approval Title Changes SCLIWC Positions
23 . Report of Town Committees .
TB Agenda - 4/10/00
Page 3 .
24 . Review of Correspondence : (To be provided at meeting . )
a . Stuart B . Krasnoff - lacovelli Park Plan
b . Ward Hungerford - Pine Tree Road at Honness Lane , Conditions
C , Petition - Residents Honness Lane and Pine Tree Road , Dangerous
Conditions
d . Planning Board - Resolution #2000- 18 , Recommendation to Town Board
to establish regular traffic counts .
e . Catherine Valentino , Supervisor - Support of Cayuga Lake Watershed
Management Plan Intermunicipal Organization
25 . Consider authorization to solicit appraisals for lands under the " Purchase of
Development Rights Program " .
26 . Ratify institution of legal proceedings regarding the Farr claim .
27 . Consider motion to enter an Executive Session .
28 . Consider Adjournment .
TOWN OF ITHACA
TOWN BOARD
APRIL 10, 2000
5 : 30 PM
At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at
the Town Hall , 126 East Seneca Street , there were present:
PRESENT: Catherine Valentino , Supervisor; Carolyn Grigorov, Councilwoman : David Klein ,
Councilman ; Ed Conley, Councilman ; Bill Lesser, Councilman ; Tom Niederkorn , Councilman .
EXCUSED: Mary Russell , Councilwoman .
PRESENT: Joan Lent Noteboom , Town Clerk ; John Barney, Attorney for the Town ; Dan Walker,
Town Engineer; Fred Noteboom , Highway Superintendent ; Jon Kanter, Director of Planning ; Judy
Drake , Human Resource Specialist ,
EXCUSED: Andy Frost , Director Building/Zoning .
OTHERS : Sue & Scott Hamilton , 201 Christopher Lane; Bob Romanowski , Ithaca Fire Department ;
Richard Charsley, NYSEG ; Tom Murray, Courtside; Lauren Bishop , Ithaca Journal ; Mike Koplinka-
Loehr, Board of Representatives ; Jeffrey Juran , FLRC ; Barbara Bollows , FLRC ; Susan Shefter, Pine
Tree Road ; Beverly Livesay, 147 Snyder Hill Road .
Call to Order: The Supervisor called the meeting to order at 5 : 35 p . m . , and led the assemblage in
the Pledge of Allegiance .
Agenda Item No. 4 — Report of Fire Commissioner.
Bob Romanowski , Ithaca Fire Department — The City/Town Fire Contract negotiations are still in
progress . The next meeting will be April 19, 2000 .
The sale of Station Number 7 specifications are due for publication soon .
There is a fire limit study in using the GIS mapping data . The planning department has a map of the
City showing the building densities and the percentage of land area by block. The Fire Department
will use the map to objectively analyze the current fire limits to determine if we are being consistent . It
will also assist in developing a new method in designating fire limits. Fire limits are areas designated
by the Fire Department and the Planning Department . For example , the Commons and Collegetown
are designated areas . These are areas where new construction cannot be of wood . It does not
mean station and truck protection areas . The current fire limit criteria are density of buildings , uses ,
and risk factors. I asked where the Town of Ithaca data would fit into the study. There have been
preliminary talks with Andy Frost . The Fire Department has agreed to look at the Town and Town
construction . Anything that is done is the Town 's decision .
TOWN BOARD MINUTES PAGE 2 APRIL 10, 200
APPROVED - APPROVED - APPROVED - MAY 8, 2000 - APPROVED - APPROVED - APPROVED
The City Disaster Management Plan planning in underway . The steps for submission of a resolutio
to the County Board for the establishment of a Countywide working group of the steering committee
is underway.
The Operation Change Review of West Hill Station Number 6 data has been collected . There is
some trouble finding time to do the study. A change in district boundaries for Station Number 6 is
also being considered . The Station Number 6 district would be from Meadow Street and increasing
the boundary area to Albany Street . It would balance fire response . I also asked the preliminary
conclusions for data on the study. There are no preliminary conclusions .
The County Communications and 911 program still face tower siting issues . A new aspect of this
project is the possibility of locating central dispatch facilities at South Hill Station Number 5 . A review
of propagation studies indicates that this site is ideal . There have been initial discussions with key
people in the City, Town of Ithaca , Ithaca College and Architect Tony Agner. They all indicate that
the site is feasible . If the County determination is favorable then the process will move forward . The
Town of Ithaca is the key player because the Town holds the deed to that area . The Board of Fire
Commissioners role is not clear at this time due to Charter conflicts , who holds the deed , and the
contracts .
If the board has any comments that you would like to make about the operational aspects of the Fir
Stations Number 5 and Number 6 , please let us know.
Supervisor Valentino — I was reading the minutes of the Fire Commissioners . I was interested in th
discussion on the two- percent funds .
Mr . Romanowski — Many people do not understand the difference between 2% funding for the
companies , a 2% relief fund , and the regular tax payers' money. The 2% relief fund is a $90 , 000
fund that is kept for any volunteer fireman who gets into trouble . The 2% fund is the yearly funding
from foreign fire insurance company doing business in New York State. It is a distribution of that
based on fire protection areas as made to the volunteer fire companies . It can be complicated if you
are not used to it .
Agenda Item No S — Report of Tompkins County Board of Representatives.
Michael Koplinka- Loehr, Tompkins County Board of Representatives — Supervisor Valentino was
sent a letter regarding Celebration Funds . There is a deadline of the end of April if the towns would
like to apply for the Celebration Funds .
Supervisor Valentino — What type of things could we do?
Mr. Koplinka-Loehr — Any organization within the municipality could apply. It could be used for the
Ellis Hollow Fair .
Supervisor Valentino — Could it be used for the grand opening of the new Town Hall ?
TOWN BOARD MINUTES PAGE 3 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
Mr. Koplinka- Loehr — It would be ideal . It is a community celebration .
Supervisor Valentino attended a meeting last Tuesday regarding vacant land policy and how the
assessment might be affecting pressure on rural , agricultural , vacant lands . The assessments are
going up after a 10-year reassessment . All properties in Tompkins County are being reassessed for
the 10-year reevaluation . The jump in rural and vacant land seems to be higher. Everyone received
a notice about the informal hearing process and what their assessment would be . The process
ended April 1St, The County will look at the information given during the hearing process until the end
of April . The Tentative Roll will be put out May 1St . Then there will be a Board of Review process to
look at the Tentative Roll . The municipal officers had a concern about the pressures being put on
rural and vacant land .
Councilman Conley — About 2 or 3 years ago I received a change on the assessment of my home . It
dropped from $ 100 , 000 to $90 , 000 . 1 received another a few weeks ago and it dropped from
$90 , 000 to $76 , 000 . It is not the value of the house . It is the comparative sales . The sales are
dropping in price so the assessment changes . Will it change my tax bill ?
Mr. Koplinka- Loehr — It will eventually change your tax bill depending on the rate . If the rate stayed
the same in every municipality and the County, it would then go down .
Supervisor Valentino — It could stay the same because if all the assessments go down , the Town still
needs to raise a certain amount of money. The tax rate may increase , but what is paid might remain
the same . It is hard to tell from the assessment . We are going to do research on what happened
with the vacant land and farmland . We have the tentative assessment on disk to compare it with last
year.
Mr. Koplinka- Loehr — We did pass at our last meeting a slight increase in our limit for disability to
senior exemptions .
The County is still wrestling with tobacco funds . The County is sharing in the State's reimbursement
from the settlement and how it will be spent . The Quality of Life Committee is still meeting . They
hope to have a benchmark by the end of the year. Hopefully they will have a report that is useful to
all municipalities . We are waiting on the sales tax issue to see what other counties around us are
doing .
Supervisor Valentino — I received a letter from Mike Lane to pass a resolution on how we feel about
eliminating our share of the tax. On our Tax Sharing Committee meeting , David Squires told us that
the sales tax revenues that we receive include the money that is collected from the utilities . Utilities
are a big portion of the sales tax revenue . The numbers looked like we would take a substantial hit
from the clothing tax. Does it take into account the money received from utilities? I do not know
which portion are the utilities and which portion is sales tax. It is hard for me to assess if it would
have a big impact on the Town .
TOWN BOARD MINUTES PAGE 4 APRIL 10 , 20
APPROVED - APPROVED - APPROVED - MAY S, 2000 - APPROVED - APPROVED - APPROVED
Mr. Koplinka- Loehr — The letter that Mr. Lane sent out did not include utilities . If someone chooses t
go with another energy provider the amount of the utilities tax will be decreased .
Councilman Lesser — Is any consideration given at the County level to what it does to the competitive
position of our merchants? Has any analysis been done to determine the affect?
Mr. Koplinka- Loehr — We have received resolutions from businesses . The analysis is only based on
the tax-free weeks. We do not know what a permanent exemption would do . We are receiving
information from the NYS Association of Counties and State Legislature . We do not know the actual
dollar impact .
Councilman Lesser — This situation has to be replicated in a lot of places . There are different tax
rates from one State line to another . It does seem like somebody should have collected this type of
information to give us some background . The tax-free weeks are not average shopping weeks .
Mr. Koplinka-Loehr — I was on the Budget Committee last year and it did not come to my attention . It
might be available at the State level . I can try to get what the impact would be .
Agenda Item No I a 5 — PUBLIC ANNOUNCEMENT: Availability Ethics Disclosure Statements.
Supervisor Valentino — The Ethics Disclosure Statements are available to the public if they wish t
review them .
Agenda Item No 12 — Designation of Polling Places . Approval of Revised Polling District Map
for the Year 2000.
Supervisor Valentino — Councilman Klein , did you get an opportunity to review the map?
Councilman Klein — Yes . The County map and the Town map were different .
Supervisor Valentino — We sent the map to the County. They went ahead and used their own map .
Joan Lent Noteboom , Town Clerk — The reason that we are changing the map is because the written
information to the right needed to be changed . We added the Reis Tennis Center as a polling place
2 years ago . We have changed the polling places to match the resolutions . There are a few
grammatical errors that we need to change . They will be corrected before we send the County the
map .
Resolution No. 45 - DESIGNATION OF ELECTION DISTRICT POLLING PLACES FOR THE YEAR
2000 & APPROVAL OF CORRESPONDING ELECTION DISTRICT MAP.
WHEREAS, in conformity with Election Law it is necessary that the governing Town Boar
designate the names and addresses of Election District Palling Places for voting within the Town
Ithaca; and
TOWN BOARD MINUTES PAGE 5 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - MAY 8, 2000 - APPROVED - APPROVED - APPROVED
WHEREAS, in conformity with Election Law it is necessary that the governing Town Board
approve a corresponding "official map " which outlines and describes the said Election District Polling
Places within the Town of Ithaca; and
WHEREAS, the governing Town Board wishes to be in compliance with the Election Law with
regards to the same: now, therefore, be it
RESOLVED, the governing Town Board of the Town of Ithaca hereby designates the following
listing of election district polling places, as the official "Town of Ithaca Election District Polling Places
for the Year 2000 ; and be it further
RESOLVED, the said "Election District Polling Places for the Year 2000 " are all in compliance
with the Election Law and are accessible to the handicap; and be it further
RESOLVED, the governing Town Board of the Town of Ithaca hereby adopts the attached
corresponding "Election District Map " as the official map which outlines and indicates the location of
the said polling places for voting within the Town of Ithaca; and be it further
RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of
this resolution. and a certified copy of the corresponding "Election District Map " to the Tompkins
County Board of Elections.
ELECTION DISTRICT POLLING PLACES FOR THE YEAR 2000
District # 1 - West Hill Fire Station, 1242 Trumansburg Road
District #2 - Veteran Volunteer Fireman 's Association, Inc. , 638 Elmira Road
District #3 - South Hill Fire Station, 965 Danby Road
District #4 - Reis Tennis Center Cam? Cornell University, 230 Pine Tree Road
District #5 - Hasbrouck Apartments Community Center, 121 Pleasant Grove Road
District #6 - B. O. C. E. S. , 555 Warren Road
District # 7 - Cayuga Heights School, Corner East Upland & Hanshaw Road
District #8 - Boynton Middle School, 1601 North Cayuga Street
District #9 - B. O. C. E. S. , 555 Warren Road
ELECTION DISTRICT POLLING PLACES FOR THE YEAR 2000 = Cont`d
District # 10 - South Hill Fire Station, 965 Danby Road
District# 11 - Reis Tennis Center @ Cornell University, 230 Pine Tree Road
MOVED Councilwoman Grigorov, SECONDED Councilman Conley. A vote on the motion resulted
as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye;
Councilman Conley, aye: Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
TOWN BOARD MINUTES PAGE 6 APRIL 10, 200
APPROVED - APPROVED - APPROVED - MAY 8, 2000 - APPROVED - APPROVED - APPROVED
Agenda Item No. 13 — Elimination of Ad-valorum Benefit Lew on Certain State Lands.
Attorney Barney — The Town formula for the benefit assessment for water and sewer districts has a
component that if you are adjacent to a line , the formula is based on a number of units per frontage .
If you are not adjacent to a line , everyone is assessed one or two cents . The State of New York is
exempt from a good portion of the real property taxes including the levies that are used to pay for
,operating expenses of a water or sewer system . Our benefit assessment is a hybrid . We do use that
for payment for part of our operating expenses as well as part of our capital expenses . The State
has refused to pay a few of our nickel or dime charges . There were 51 bills that totaled to about $ 15 .
1 think that we could litigate the matter. The question is if the Town wants to spend the money and
time doing it. The Town might want to amend the benefit formula to exclude the State of New York
lands that do not concede any water or sewer benefit from the 2 cent per $ 1 , 000 levy. There is a
specific section in the real property tax law that gives the State the exemption . It is not cost effective
for the Town to litigate the matter.
Supervisor Valentino — We did talk about this at the committee meeting. This would make it much
simpler for everyone .
Councilman Klein — Did we send the bills out this year?
Mrs . Noteboom — Yes . We send them every year. The State always sends us a letter stating th
they will not pay them . When 1 turn the taxes over to the County, the County considers them unpai
It is up to the County to collect them . The State does pay all of their benefit levies . We sen
approximately 110 bills to the State Comptroller . They have always paid them . If the State does not
pay something , the Comptroller cites the section of the law.
Agenda Item No. 7 — PERSONS TO BE HEARD.
Supervisor Valentino opened PERSONS TO BE HEARD at 6:00 p. m. With no persons present to be
heard, Supervisor Valentino closed PERSONS TO BE HEARD at 6:01 p. m.
Agenda Item No 14 — Submission of the 1999 Town of Ithaca Annual Financial Report to the
State Comptroller.
Supervisor Valentino - The report was filed electronically this year.
Resolution No. 46 - 1999 TOWN OF ITHACA ANNUAL FINANCIAL REPORT.
WHEREAS, as Chief Fiscal Officer, the Town Supervisor is pleased to report that the Town 's
Annual Report has been electronically filed with the New York State Comptroller's Office. This report
reflects the financial condition and activities of the Town of Ithaca for the fiscal period January 1 ,
1999 through December 31 , 1999: and
TOWN BOARD MINUTES PAGE 7 APRIL 10 , 2000
APPROVED - APPROVED - APPROVED - MAY 8, 2000 - APPROVED - APPROVED - APPROVED
WHEREAS, as statutorily required, the Town Clerk shall give legal notice that said report has
been filed and is available to the public; now, therefore, be it
RESOLVED, that this governing Board herein acknowledges the completion and filing of the
1999 Annual State Comptroller's Report.
MOVED Supervisor Valentino, SECONDED Councilman Niederkorn. A vote on the motion resulted
as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye;
Councilman Conley, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Agenda Item No. 15 — Auaointment of Local Advisory Board of Assessment Review.
Supervisor Valentino — This year it is going to be interesting . I was on the committee 10 years ago
when they did the reassessment . We were there until midnight .
Mrs . Noteboom — Two board members need to be present .
Resolution No. 47 - APPOINTMENTS LOCAL ADVISORY BOARD OF ASSESSMENT REVIEW.
WHEREAS, the Tompkins County Local Advisory Board of Assessment Review will hold their
review proceedings on Monday, May 15, 2000, from 3: 00 o 'clock p. m. to 6:00 p. m. , at the Tompkins
County Assessment Office, 128 East Buffalo Street, Ithaca, New York; and
WHEREAS, it is necessary that the Town Supervisor appoint two members of the Town Board
to attend the said proceedings as Town of Ithaca representatives; now, therefore, be it
RESOLVED, the Town Supervisor hereby appoints Supervisor Catherine Valentino and
Councilman Thomas Niederkorn as the Town of Ithaca representatives on the Tompkins County
Local Advisory Board of Assessment Review on Monday, May 15. 2000; and, be it further
RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of
this resolution to the Tompkins County Assessment Department.
MOVED Councilwoman Grigorov.. SECONDED Councilman Conley. A vote On the motion resulted
as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye;
Councilman Conley, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Agenda Item No. 15 — Authorization to Purchase Furniture for the New Town Hall from Corning
Office Interiors.
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TOWN BOARD MINUTES PAGE 8 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - MAYS, 2000 - APPROVED - APPROVED - APPROVED
Councilwoman Grigorov — I think that it should say that they are the principle suppliers . It sounds a
if we cannot buy anything from any other vendor.
Attorney Barney — The resolution should stated that it is under State Contract . it is mentioned in a
Whereas , but it should be in a Resolved . It should state to provide all necessary and to purchase
items at a price not to exceed the State Contract prices .
Resolution No. 48 = PURCHASE NEW TOWN HALL FURNITURE.
WHEREAS, compliant with state contract pricing requirements prescribed by the New York
State Comptrollers Office the Town Hall Furniture Committee has solicited and received itemized
quotes from several vendors for office furniture and furnishings for the new Town Hall, and
WHEREAS, this committee has reviewed each vendor quote in detail through meetings and
presentations. The committee has selected Coming Office Interiors, Inc. ; now, therefore, be it
WHEREAS, the committee conveys its ' recommendation to this board to accept Coming Office
Interiors, Inc. as the principal supplier of office furniture and furnishings for the new Town Hall; now,
therefore be it
RESOLVED, that this governing board accepts Corning Office Interiors, Inc. , and their quo
as the official said supplier; and, be it further
RESOLVED, this governing board authorizes and directs the Chief Fiscal Officer and Budget
Officer to provide all necessary and appropriate funds from the Building Reserve Fund to the Town
Hall Capital Project Fund to meet this expenditure, such purchases to occur at prices not to exceed
the state contract pricing.
MOVED Councilwoman Grigorov, SECONDED Councilman Klein. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman
Conley, aye.; Councilman Niederkomn aye; Councilman Lesser, aye. Carried unanimously.
Other Business :
Councilman Lesser — What is the status of the Moore House? Is it going to be moved ?
Mrs . Noteboom — They picked up the building permit today.
Councilman Klein — Did the Attorney for the Town approve the lease arrangements?
i
Attorney Barney — Yes . We had a long session with Cornell . We do have a true 99-year lease and
some of the provisions of the lease were taken out .
Councilman Klein — Is the 7-year clause still in the lease ?
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TOWN BOARD MINUTES PAGE 9 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - MAY 80 2000 - APPROVED - APPROVED - APPROVED
Attorney Barney — No . They have the right in the last 10 years of the lease . There are limitations of
improvements .
Councilman Klein — The Planning Board resolution states that Cornell University is responsible for all
of the improvements to the house . There is no limitation .
Attorney Barney — One of the other conditions was that Cornell University guarantees the costs not
covered by Historic Ithaca .
Agenda Item No. 17 — Change Order Related to the Construction of the New Town Hall .
Dan Walker, Director of Engineering — I have a budget worksheet dealing with the general
construction contract . There are documents on the arched window change , which is proposal
request CPR 6 . There was some lack of clarity in the plans . It was intended to be built as part of the
job . Supervisor Valentino and I met with the architect and the head contractor . We agreed that there
was some negligence in the drawings .
Supervisor Valentino — The architect agreed that they had made a mistake .
Mr. Walker — They agreed to take the overhead off the cost and do it for the cost of manufacturing
and installation . The total is $6, 400 .
CPR 9 is for 2 re-enforcing beams . It was recognized that there might be some re-enforcing that we
did not want cut without providing additional re-enforcing to the floors . We had to cut the beams out
because they were protruding into the record management workroom area . There is an extra cost of
$ 1 , 376 .
The third item is CPR 7 and 7a . This is the proposal for the ceramic tile in the bathrooms . I think
that it is expensive . They had a price of $4 , 800 to put ceramic tile in the public restrooms , entryway
on the main floor, judges bathroom and employee bathrooms . CPR 7a is for ceramic tile in the
h are needed in the basement . It is up to the
. I do not think that they basement employee bathrooms . Y
board if they feel it is worth the cost .
Councilwoman Grigorov — Is the cost over what the vinyl would have cost?
Mr . Walker — This is the net increase after the vinyl is taken out .
Supervisor Valentino — Looking at the use the bathrooms get in Town Hall , they are not used a lot by
the public. I do not feel that there is going to be enough wear and tear on the bathrooms to warrant
the extra cost of the ceramic tile . We might have a little more traffic there . We are beginning to
scrape the limit of our funds .
Councilman Conley — What is the alternative to the ceramic?
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TOWN BOARD MINUTES PAGE 10 APRIL 10 ; 2000
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
Supervisor Valentino — There is seamless sheet vinyl floor .
Councilwoman Grigorov — Is the entryway included ?
Mr. Walker — It does include the entryway off the main lobby.
Councilwoman Grigorov — It might be appropriate to have the entryway ceramic .
Mr. Walker — The architect has indicated that these prices are not out of line for ceramic tile .
Councilman Lesser — What is the annualized cost of vinyl compared to ceramic? What is the life
expectancy of vinyl flooring ?
Councilman Klein — Sheet vinyl floor cannot be repaired . If someone is to damage it , there is not
much that can be done to repair it . Ceramic tile is long lasting , impervious material . In the long run
we would be better off with the ceramic material .
Councilman Conley — Is the vinyl easier to maintain than the ceramic?
Mr. Walker — They are both mopped .
Councilman Lesser — I think that we should try the sheet vinyl and if it does not work out , we coin
put ceramic down .
Councilman Klein — I think that the 2 public bathrooms and the entryways should be ceramic . We
have the least control over them . How long can we wait on this?
Mr. Walker — They wanted to have an answer last Friday.
Supervisor Valentino — I agree with Councilman Lesser . I think that we should go with the vinyl and
do the tile another time .
Councilwoman Grigorov — I agree with Councilman Klein .
Councilman Klein — What is scheduled for the corridor coming off the lobby?
Mr . Walker — It is sheet vinyl .
Councilman Klein — We have a terrazzo lobby. There is no doorway for the transition to sheet vinyl . I
do think that it looks awful .
Councilwoman Grigorov — We could compromise and at least do the lobby.
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TOWN BOARD MINUTES PAGE 11 APRIL 10 ; 2000
APPROVED - APPROVED - APPROVED - MAY S, 2000 - APPROVED - APPROVED - APPROVED
Mr. Walker — It would be more consistent with the terrazzo and the hall . I could get a revised
proposal from the contractor to do rooms 102 , 103 , and 104 . If it is not more than $3 , 000 then we
should go with it.
Councilman Lesser — I think that we should go with the sheet vinyl . We are going to have additional
expenses.
Mr. Walker — We have a long way to go before we finish . The contractor is working on the Buffalo
Street steps structural foundation . We have replaced approximately 350 square feet of roof deck to
date . It comes out to $7 , 000 at $20 per square foot cost . I do not think that it will cost us that much .
It is being done under T&M . We can keep track of it . I can negotiate a lower price than the contract .
There is some structure work with the doorways that need to be done .
Councilwoman Grigorov — Are we near the 10% mark?
Mr. Walker — Ninety-six thousand is 10% of the total cost . We are about $20 , 000 to $30 , 000 away
from it .
Supervisor Valentino — Some of our furniture cost will be higher than anticipated . Mr. Walker and I
can get an estimate on the corridor. There are things that we are going to have to pick and choose
on soon .
Councilman Klein — Do we have to approve any of the changes?
Mr . Walker — We need to approve the window and the re-enforcing channel .
Resolution No 49 CHANGE ORDER 3 (CPR6 & CPR9) TO THE GENERAL CONSTRUCTION
CONTRACT FOR RENOVATION OF THE TOWN OF ITHACA TOWN HALL.
BE IT RESOLVED, that the General Construction Contract change orders submitted by
Sarkisian Bros. , Inc. Number 3 consisting of construction proposals numbered CPR6 (relating to
installation of a wood arched window assembly) for an additional contract price of $6, 094. 00, and
CPR9 (relating to reinforcing channels on basement beam) for an additional contract price of
$ 1376. 00, be and the same are hereby approved, and be it further
RESOLVED, that the Town Supervisor and the Director of Engineering, are authorized and
requested to exercise such change orders on behalf of the Town; and, be it further
RESOLVED, that the Sarkisian Bros. , Inc. contract price be increased from $ 1 , 017, 195
(includes Change Order No. 1 and Change Order No. 2) to $ 1 , 024, 665. 00
MOVED Supervisor Valentino, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman
Conley, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried unanimously.
TOWN BOARD MINUTES PAGE 12 APRIL 10, 2000
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Agenda Item No. 9 — PUBLIC HEARING : Consider a " LOCAL LAW AMENDING THE TOWN O
ITHACA ZONING ORDINANCE RELATED TO DRIVE-THROUGH BUSINESSES AND MAXIMU
SIZE OF BUSINESSES " .
Supervisor Valentino opened the public hearing at 6:30 p. m. The Town Clerk had proof of posting
and publication.
Agenda Item No 8 PRESENTATION : Finger Lakes Running Club.
Jeffery Juran , Finger Lakes Running Club — I have been a member of the running club for about 8
years. The club has been in existence for over 20 years . They sponsor races that are involved in
running activities . Most of the races have been trail races with a few road races . We are looking to
start a few new races . We would like to start a new race on the South Hill Recreation Way. We have
decided to have a race on a Saturday in August .
We did go to the Highway Department . The Highway Department suggested that we bring it before
the Town Board .
The club does have a $ 1 million per incident insurance policy. We have never had a claim against
us . We think that this venue for a race is very safe . It does not have the hazardous footing of our
trail races. It does not deal with traffic as a road race . We are hoping to expand further into tr
racing .
Councilman Conley — How long is the race? How long does it take?
Mr . Juran — The sign- in would start at 8: 00 a . m . The main event would start at 9 : 15 a . m . It would be
a 10- k . The race would last between 30 minutes and 60 minutes . Before the main event there will
be fun runs for less experienced people . One of the ideas of this race was to introduce a lot of new
people to racing and to the runners club .
Councilman Conley — Is not the trail used by people walking dogs and other activities?
Mr . Juran — There will be an ad in the paper and flyers circulated . I have run on the trail many times .
Usually I will see one or two people walking . I do not expect that it will be a problem .
i Councilwoman Grigorov — Everyone will not be required to stay off the trail .
I
i
Councilman Lesser — How many runners would there be?
' Barbara Bollows , Finger Lakes Running Club — A new race brings in about 100 to 200 people . We
have 3 categories for racing . We have the fun runs and the 10- k run . People would be staggered
across the course for the 10- k run . There usually are massive people at the start of the race , but
after the quarter mile point, people are very scattered .
i
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Supervisor Valentino - How long would the event last from beginning to end ?
Ms . Bollows - We would be setting things up around 7 : 00 a . m . We would need to clean up after the
race . It would be around noon .
Councilman Klein - Where would the race be started ?
Mr. Juran - It would be at the "Y" of the trail . It is a mile from the South Hill School .
Councilwoman Grigorov - Are there a lot of spectators?
Mr. Juran - There would be a minimal number of spectators since it is in an enclosed portion .
Councilman Klein - How much inconvenience will there be for the people on Juniper Drive ?
Mr. Kanter - There is not a lot of room for parking .
Mr. Juran - We are going to ask that people park at the South Hill School . I have not been in contact
with the school district about it . I do not expect that there would be a problem . There will be some
parking on Juniper Drive ,
Supervisor Valentino - What is the scheduled date?
Mr. Juran - It is scheduled for August 121H
Supervisor Valentino - Do we need to issue a permit for this?
Attorney Barney - Theoretically any park activity is supposed to have a permit .
Supervisor Valentino - Do they need to get the permit from Mr. Frost ?
Mrs . Noteboom - The permit is obtained from the Town Clerk.
Supervisor Valentino - Mr. Noteboom , do you see a problem with this ?
Mr. Noteboom - No . Any potential problem could be Juniper Drive . There is not a lot of parking
there . If they provide parking than the parking on Juniper Drive should be kept to a minimum .
Mr. Juran - There is a map to show the location of the race and where parking would be .
Councilwoman Grigorov - Spectators would realize that they need to stay in the park and not go on
to adjacent property.
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Supervisor Valentino - I think that the neighbors should be notified . People are friendlier when the
are notified .
Councilman Conley — I do think that Mrs . Noteboom and Mr. Noteboom should be notified in
advance . When they come in for the permit they would know the relevant information .
Attorney Barney — What is the insurance policy?
Mr . Juran — They require a minimum of $ 1 million . It is through the Road Runners Club of America .
Attorney Barney — Can the Town be added as an insured on the liability portion ?
Mr. Juran — My understanding from what I was told is we would be coming in and having the Town
sign papers .
Attorney Barney — We would like to have something with the insurance company's signature .
Councilman Conley — How long is the trail?
Mr. Juran — It is 2 . 9 miles . They would need to turn around a couple of times .
Supervisor Valentino — Mr. Juran will need to work with Mrs . Drake on the insurance .
Councilman Klein — The clean up after the race is very important .
Agenda Item No. 9 — PUBLIC HEARING Continued.
Supervisor Valentino — Is there anyone present who would like to speak on the Local Law? We did
receive two letters. They need to be made part of the record . One is in favor of the Local Law and
one is opposed .
Beverly Livesay, 147 Snyder Hill Road — I want to speak in favor of the Local Law. I would like to
thank the Codes and Ordinances Committee for addressing this issue . I do understand that this is
subject to revision when the new Zoning Ordinance is put in place . I do think that 25 , 000 square feet
is a little too large . I do urge that the board pass the Local Law.
Scott Hamilton , Ides Bowling Lanes — My first and only knowledge of this legislation was an article in
the paper that appeared after the April 4th Planning Board meeting. Since I am one of the only
property owners seriously and negatively impacted because of the size and location of my land , it
would seem to me that I should have been notified personally of this proposal .
Since 1948 our family has owned the property on Pine Tree Road . We have paid significant taxes .
They are estimated to be over $ 1 million . We have provided employment for hundreds of ar
residents over the years . In addition to providing wholesome family recreation to this community
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ave cheerfully, and often at no charge , opened our doors to a wide variety of programs . This
includes Club Ithaca . It is an alcohol free program for middle schoolers . We have a home for the
Special Olympics to Challenge Industry and the Special Children 's Center. We have done this gladly
and are proud of the benefits accomplished and the positive impacts that we have had on our
community. We are proud and responsible community business landowners .
With the continuing decline of our bowling industry nationwide and locally, I have been seeking
alternate uses for my property for years . In 1992 1 began with the renovation of 8 bowling lanes for 5
retail stores . At this time it is totally economically unfeasible to further retain the redevelopment of a
building that is 50 years old and was designed to house a bowling center.
Five years ago I began to seek buyers with adequate capital to develop the property. In 1998 1
entered into a signed purchase offer buy a major real estate developer that would have enhanced the
appearance and the economic viability of our property , plus a promise of considerably increased
taxes for the community . Soon after the current passage of the moratorium and during the diligent
phase of this negotiation and agreement , the company rescinded this offer with no apparent reason
given . The only thing that they said was that , "sometime in the future when the political climate is
favorable for development in this area we may be back to see you".
I suggest that rather than adopt an arbitrary legislation that probably only directly affects me because
of the size of my property and location , that any future development proposals brought to the Town
for consideration should be dealt with on a case by case basis under current law. If such proposals
have detrimental affects on the Town , then decline the proposals based on their merit .
I would also suggest that the current proposal is arbitrary and has no basis in law. It does not
substantially advance a legitimate state interest . If it does , I would like to know what those interests
being violated by the development of a store or building over 25 , 000 square feet is .
Our current building is over 34 , 000 square feet . This proposal would prevent me from replacing my
building with a newer and up to date structure of equal size . What is the objective rationale for
limiting a building size if it conforms to current building codes? It creates an unwelcome , anti-
development image for this community. East Hill and Judd Falls Plaza are commercial
developments . They are not residential in nature . I can stand on my property and not see a house .
What is the rationale for limiting drive-throughs? One of the most interested parties for future
development might very well be a drug store chain . It would provide and only build a store with drive-
through service for the growing senior population . It would also be a convenience for handicapped
citizens .
If the board arbitrarily limits the size and drive-through service, you will negatively impact my ability to
market my property in the future . I currently have no proposals . I have no plans or offers for major
development of my land . I am working on minor revisions and changes to my tenants and the
bowling business to upgrade my property in order to survive for the next several years . However, in
TOWN BOARD MINUTES PAGE 16 APRIL 10 , 2000
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the future the opportunity to sell my property will only be realized if the climate in the Town is friendi
to development.
Susan Shefter, 145 Pine Tree Road — Just because something is in a commercial development area
does not mean that we should give developers free reign . I strongly support a limitation that is
consistent with the Comprehensive Plan of 1993 . It stated that the Town of Ithaca was interested in
preserving open space. I do applaud prohibitions against businesses over 25 , 000 square feet and
drive4hroughs , I would like to urge the board to pass these two measures . It will go a long way in
Ibringing the Zoning Ordinance up to date so that it reflects the Comprehensive Plan that allows the
-town to preserve open space . I think that open space is the most attractive quality that Ithaca has
going for it. It is the most important thing that we need to protect . Once it is gone , it is gone forever.
I would be happier if the Zoning Ordinance could state that a certain percentage of any commercial
districts could be made off limits for development so that we do not fill up every square foot of land .
One thing that happened at East Hill Plaza when Burger King was built was something that I had not
anticipated . The drive-through requires multiple lanes of roadway. The result is that we lost a large
grassy field and two beautiful trees. Every inch of the open space is now paved over and filled up
with roads, lanes , parking and moving traffic. The character at East Hill Plaza has been changed for
the worst because of Burger King . It no longer is beautiful . I think that aesthetic considerations are
the right of the Town to decide that something should look attractive or not . It should be in the
Zoning Ordinance if it is the desire of the Town .
There are also other problems that result from the drive-through . These are problems that we di
anticipate and worried about . Ms. Shefter presented Burger King garbage to the board that she ha
picked up in her yard. It is not a lot . I am sure that they are doing their best to keep the litter picked
up . It is inevitable . In spite of all of their efforts , there will be Burger King litter. I cannot tell if the
traffic has been increased on Pine Tree Road .
We are owners of a cat that used to negotiate Pine Tree Road . A car hit her. She will recover, but
at great expense . A traffic count will show that we have more trips on Pine Tree Road than we had
before .
Other commercial districts in the Town can be saved from what happened to the East Hill Plaza . I do
applaud the Town for passing stricter zoning laws.
Tom Murray, Courtside — I believe that the process worked very well in the passing of Burger King .
There was a lot of public input . There was a lot of site and plan design changes that were made to
accommodate those who expressed their views . When the final say was done , the project was
approved , as it should have been for a commercial site . You will not find a better area in the County
with buffers surrounding that particular site .
Why do we need the moratorium because of a successful site development of a commercial
property? I have been wondering about that for a while . Many will question why I say this Is
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Iluccessful site . I will turn the same question . How can the Town pass laws and limit drive-throughs
without the same determination as to the success or failure of this particular project ?
There is a limited amount of commercial property in the County. The East Hill Plaza cannot handle
more commercial development . The only way more development will take place at East Hill is if the
buildings are raised and construct new buildings . The only piece of parcel that is available is on
Danby Road . There is limited market demand in that area . Why the 25 , 000 square feet and the
drive-throughs? The other locations in Town are small and segmented . The one commercial tax
generating , revenue producing area the Town has the Town wants to limit . Sprawl is not going to be
prevented . The County's letter meant that if you do not allow the market to get what it wants in
regards to development you are going to force this out . Yes we want the urban core to be strong in
the City of Ithaca. Do not totally negate what little Town commercial property that there is . I do not
think you should tie the commercial property owners ' hands behind their back when it comes to the
size of development . The little stores are not making it on the Commons . How are they going to
make it on East Hill ? A large retail operation that has the financial ability to handle the ups and
downs of an economy can stay there for the long run as opposed to the dictated small stores . They
have small , local business shop owners who cannot survive the ups and down of the economy.
The litter presentation was cute , but that is not Burger King 's fault . It is the citizens of the community
,that are littering. Burger King is not littering . It should not be an issue .
There have been no studies done on traffic. How can anything be said for the negative impact of
drive-throughs in a neighborhood ? The Town has not done road counts . Do traffic counts on the
same days that they were done by Burger King . We need to get a real comparison before the Town
acts on these laws . Laws are being passed based upon what people feel . What people feel is very
personal , but it does not make it right . We need hard facts before we implement the rules .
By enacting these laws and the square footage , you are limiting the debate . There should be debate
that takes place as to whether a drive-through should go in at East Hill or not. There is a demand
from the population to have drive-throughs .
The surrounding towns do not have their zoning underway. The Town is far ahead of the curve .
Sprawl is going to take place in other parts of the Town and County. The Town can wait and do
some analysis of Burger King . Then the Town can make changes . The process did work .
The Town Board received two letters from Town of Ithaca residents. The first letter opposed the
Local Law. The second letter was in favor of the Local Law. See Attachments # 1 & #2.
Supervisor Valentino closed the public hearing at 7. 03 p. m.
Supervisor Valentino — Mr. Hamilton , the alcohol free program for children that you do in this
community is wonderful . I want to thank you for all the work and effort you put into the program . It is
a program that does involve many children .
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Councilman Lesser — I am comfortable of limiting the size of an individual establishment to 25 , 00
square feet . Any number that we pick has an arbitrary component . It is consistent with our
Comprehensive Plan that major commercial development will focus on the City. The Town
commercial development will serve the Town residents . The comments made on drive-throughs
were correct . There is a portion of the population that does need and benefit from drive-throughs .
The issue with drive-throughs is traffic. I do endorse the resolution from the Planning Board , which is
to do traffic studies on what impact drive-through businesses have on the community. I do not think
that our staff has the time or the equipment to do proper traffic counts . We may need to consider
hiring some consultants to do these things . We need to do it fairly quickly regarding East Hill Plaza .
As soon as the P&C opens the expanded flow there will be more traffic than from the drive-through
business .
Councilwoman Grigorov — Could the 25 , 000 square feet be appealed ? They could ask for a variance
if it is an attractive project .
Attorney Barney — The 25 , 000 square foot limit is on the size of the enterprise .
Supervisor Valentino — There could be one building with several businesses .
Mr. Hamilton — The problem with that approach is that you limit the nature of the retail that is going t
be interested in developing . You have also curtailed the value of the property. When the potenti
developer originally approached us , we did not have any direct contact as to what the propose
usage of the property. It was all rumors . The price was considerably lower when they came up with
another tenant. The price almost doubled . The inherit economic return on that property investment
is enhanced by the ability to build a larger store . The Town is limiting my ability as far as the value of
the property.
Councilwoman Grigorov — I do have a few problems with the law. One vague problem is handicap
and elderly access. There was a letter in the paper and a letter to the Editor . I did not realize what a
difference it makes to some people not to have to park and get out . It does change their whole life .
It allows them to do things for themselves . I think we need to consider the portion of the population
that will really suffer . There are also mothers and fathers who have children in the backseat .
Mr. Hamilton — We are not talking about adding new facilities . We are talking about replacing old
buildings with new buildings. The offer that was made to us had nothing to do with the existing
building . The building would have been torn down .
Supervisor Valentino — It is a problem on how long you can keep an old building viable .
Mr. Hamilton — Our building is not a saleable item as it is currently structured . The 25 , 000 square
foot limit is going to keep big developers away that can put something on the site that can be
affordable . It is a big negative for business . The Town has a moratorium . Why would a developer
come to this area? We have not had development for a year .
TOWN BOARD MINUTES PAGE 19 APRIL 10; 2000
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1111,11VIs . Livesay — The Town of Ithaca is trying to keep an overall plan for the Town . We are trying to
keep the Town as livable as possible . The object is not to maximize what someone can make off of
their property. I have a very high regard for the Hamiltons . I think that we have very responsible
business owners from East Hill .
Councilman Niederkorn — The Town has decided that they would like to see a concentration of
commercial activities in the urban area , downtown or some place else . What does that mean ? It
means that you do not have large stores . I do not know if 25 , 000 square feet is any more arbitrary
than 30 , 000 square feet . We do not have the large stores being able to rebuild outside the urban
area . We have 2 urban areas . One is Lansing and the other is downtown . If we start allowing any
type of store of any size in any location , the idea of trying to concentrate and create centers is void .
It does not make sense . I do think that 25 , 000 square feet is arbitrary. This is an interim measure .
We are going to be looking at it from additional perspectives . By the time we get around to doing a
final regulation , we will be looking at some type of criteria by which we can determine if 25 , 000
square feet is better or worse. The 25 , 000 square foot limit is not big enough to do what the
developers want to do . It does not convince me that we should allow the developers to do whatever
they want to do wherever they want to do it .
I do not agree that this will create sprawl . I think that people who are developers want to be where
there is traffic and people . They do not do that everywhere. They do it in Lansing because there is a
lot of traffic and people . They will do it on Elmira Road because of the same reason . I do not see a
reason why they might want to develop on West Hill , South Hill or East Hill . I am not alarmed by the
comment that developers are not interested in smaller buildings .
I do not have any problems with drive-throughs . I agree that they are here to stay. They are part of
the 21St century. We need to acknowledge that . It does not mean that there needs to be a
proliferation of drive-ins every place that there is a lot. East Hill Plaza does have enough traffic,
enough land , and does have the character of a fairly large and active commercial center. A drive- in
is very appropriate in that location . The Planning Board has produced more new trees in approving
this drive-through than were cut down . The trees are going to be there for a long time . They are
going to grow and develop. There is more greenery at East Hill Plaza than there was before .
We need to determine what we mean by commercial development and the urban core and how it will
affect individual properties .
Councilman Klein — I agree with Councilman Niederkorn . I would like to emphasize that this is
interim . The moratorium is very restrictive . The Codes and Ordinances Committee discussed a
number of possibilities. One is to let it expire . We are not as far along in completing the zoning
revisions as they had hoped . We do expect to enact it this year. I am very sympathetic to their
situation . I do not think the intent of the Town is to tear the East Hill Plaza area into a residential or
conservation zone . The intent , as expressed in the Comprehensive Plan , is to continue commercial .
We need to decide the best use for the community that does respect the ability of the property
owners to earn a livelihood and get some return in value on their land . It is something that we are still
trying to come to grips with . This measure is not perfect, but I do regard it as temporary. Hopefully
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between now and the time that we can complete our revisions , we would have heard from th
community and business people and find a reasonable balance . I do not think that based on our
Comprehensive Plan that the East Hill Plaza area will ever be a magnet for the big box stores .
Unfortunately, it is not on a State highway and to get to East Hill Plaza you do travel through
residential neighborhoods . We are trying to find a solution that works for East Hill Plaza and the
community.
Councilman Conley — There are at least 3 members of the board that went out in support of
development . 1 have always been pro- development . I have always believed that Ithaca and the City
of Ithaca needs an economy. We did develop a pedestrian orientated area , the Commons . At the
same time we developed a 5- lane highway on Route 13 to accommodate turning lanes and 2- lane
traffic knowing that it would be a growth area . Successfully, car dealerships were attracted to that
area . This is an area that needed the big lots and the big buildings . We are still hopeful that the
area will develop . I am also hopeful that it will develop big box stores . I think that the City of Ithaca
does need it . People do approach me because they know that I am for development . People are
tired of driving to Elmira and Cortland . I had to go to Cortland to buy lampshades . K- Mart is the only
store that carries lampshades . They did not have what I needed . There was nothing at the mail .
People would need to drive through a residential area to get to East Hill Plaza .
We went through this last year. It happened to be at the same time that the Burger King project wa
being proposed . It was the time of the year that the politicians were doing petitions . This is all that
have heard from my neighbors . There are many small families in Deerun . I hear their support for th
drive-through Burger King . They support the Burger King because their children are involved in many
activities . The mothers want to go through a drive-through . They are not going to stop with a carload
of children and let them out and then try to get them into the car. They want to be able to pick
everything up and take it home .
People working at Cornell University use the roads that go by East Hill Plaza , When 1 go to the
Pyramid Mail I come down Burns Road .to Pine Tree Road , and work my way to Pyramid Mail . We
have been working on trying to get a traffic bi-pass between Route 13 and Route 79 . If that were to
happen , it would eliminate traffic through neighborhoods . Sometimes it is difficult during the peak
times .
I am going to support this resolution at this time. I also agree that it is something that we will need to
continue to look at as things change and develop . To get to East Hill from most areas , people will
have to go through a well-developed residential area . We are not going to be able to make 4- lane
roads through those areas. I do not think that big box stores is something that will happen in that
location . I cannot image one wanting that location . A grocery store might be interested because they
are centrally located among residential neighborhoods .
Councilwoman Grigorov — I would feel better if we had a sunset provision . Is this the first time that
the County has had a problem ? I think that they seriously thought about it .
Supervisor Valentino — I do not think that they did .
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Councilwoman Grigorov — We need to consider the idea of the sunset provision in the law. We know
that we want to change the Zoning Ordinance , but we do not know when it will be complete . I do not
know if we can do it with a law. Does it make it a moratorium ?
Attorney Barney — There could be a sunset provision . The Zoning Ordinance is going to be
amended .
Supervisor Valentino — We are trying to keep this moving at a reasonable pace . Everyone is
committed to keep this moving and to get something permanent into place . The problem with
moratoriums is that if we do not meet the deadline , then we need to spend more time to figure out
what to do .
Attorney Barney — This does place a certainty. The status will not change until there is an affirmative
action .
Supervisor Valentino — People can make plans based on the law.
Attorney Barney — This was felt to be less harmful .
There was discussion at the Codes and Ordinances Committee as to what would be an appropriate
number for square footage. The 25 , 000 square feet was reached after a considerable amount of
discussion . The hope was to have a community that was not going to be a big box town . It would be
more conducive to smaller businesses and smaller operations. There was some evidence in terms of
traffic studies that the larger the store has become, more traffic is generated . Any Zoning Ordinance
is arbitrary in some respect . There is some rational . There were considerations pointed out to make
it 25 , 000 square feet . I would not characterize it as arbitrary.
Supervisor Valentino — There is a real need in some segments of our community on having some
types of drive-through businesses . We do need to look at that information and consider all our
different community members . I do think that it is too bad that we have to have the total band right
now. I do agree that we need to do more research .
Councilman Klein — There are drive-throughs in the community. There are two drive-through banks
at the East Hill Plaza . I have been by many Eckerds and Rite Aids . I have never seen cars at the
drive-through pharmacy.
Councilwoman Grigorov — We will have to consider new information as we write the law.
Councilman Lesser — I look at the situation differently from Councilman Klein . He looks at in the
point of view of if there is a need . I do not think the board is in the position to decide whether there is
a need . We are in a position to try to balance the needs of public and the residents of the area with
the commercial owners . Do we have any evidence that there is a substantial negative impact from
these things? I think that traffic is the biggest issue with drive-throughs . There could be a possible
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littering matter. If so , it would be limited to fast food and it would have little to do with drive-throug
pharmacies . We do not have much of a basis to make these determinations .
Supervisor Valentino — There is a lot of information that we need to gather . Are there studies on the
issue ?
Mr. Kanter — We have been gathering materials .
Councilman Lesser — It is secondary information . It is not primary information saying what drive-
throughs are doing in the Town of Ithaca .
Mr. Kanter — The Planning Board passed a resolution regarding the need to do traffic studies in the
East Hill area . The resolution was done as a direct result of the Cornell University North Campus
Residential Initiative proposal , not Burger King or East Hill Plaza . There have been several people
who suggested doing specific traffic studies . I would rather see broader, more area wide studies
done to show the overall impacts of the area . We are not going to be able to isolate the impact of a
Burger King . The traffic from Burger King is going to be relatively small compared to everything else
going on . Summerhill Apartments Phase II is under construction . The P&C expansion is almost
finished . Cornell University is a big impact in the area . Anytime Cornell University proposes a large
development , the context of the entire area needs to be looked at . Doing a traffic study to follow u
to Burger King is not going to tell us anything. If updates were done periodically, the Town woul
have count records. We do have some recent State counts . We have counts from the NEST
study. There is a lot of information in the Cornell University North Campus Residential Initiative
impact study. There are numbers from the Burger King traffic study. We have a good baseline . We
need to continue the effort to keep the counts up to date.
Councilman Lesser — I think that we need to have more data . Traffic and land uses are the two
major issues that we deal with . The reason for emphasizing drive-throughs is that we have a piece of
legislation that specifically refers to drive4hroughs . If we do traffic studies and we cannot identify that
drive-throughs have an impact on traffic , then I would find it difficult to continue to ban drive-throughs .
We are not banning North Campus housing . We are not banning expansion of multiple residence
zones . If we continue to do it , we need to have some grounds for doing so .
Mr. Kanter — I think that it would be hard to document the change in traffic.
Attorney Barney — The legislation needs to be tied to the board' s perceived need that it needs to be
there and that it is serving a public purpose . It must be tied to a rational approach to something .
There is evidence that suggests that drive-throughs generate traffic .
Councilman Lesser — I support this process . We are saying that we are setting this up . It is not
permanent . We are going to make additional changes to our Zoning Ordinances and they are going
to be modified in the future . In preparation for that process , in my view, we need to begin doing
some more systematic traffic studies now. Now is the time to substantiate these so when we com
back in 6 months , we have figures .
TOWN BOARD MINUTES PAGE 23 APRIL 10. 2000
APPROVED - APPROVED - APPROVED - MAY S, 2000 - APPROVED -APPROVED - APPROVED
Agenda Item No. 10 — SEQR, " LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING
ORDINANCE RELATING TO DRIVE-THROUGH BUSINESSES AND MAXIMUM SIZE OF
BUSINESSES ".
Councilwoman Grigorov — I would like to hear the comments that staff has on the letter that the Town
received from the County.
Mr. Kanter — We very rarely get a strong letter from the County. The negative finding of the local law
means that the Town can only adopt the local law with a majority plus one vote . I think that this is an
off the wall finding . If their main concern was whether it should be a temporary law with a sunset
provision or not is a technical matter. If that was their main concern , it did not warrant that strong a
finding . When you look at their actual concerns , which deal with forcing businesses into out lying
areas , it is misdirected . I think that the County is not in a very good position to be able to tell us as a
town what types of things that we should be looking at in terms of permitted uses within our own
boundaries . When in fact the County has been very lax and slow in doing any kind of countywide
land use planning . I do not mean to direct it towards Jim Hanson or his staff . The County
government has been doing very minimal up until very recently. It is very misplaced to be telling the
Town of Ithaca , which has been doing a lot of planning . I think that the County should have been
sending a message to the outlying communities that have been slow in adopting comprehensive
t lans and zoning ordinances . I believe that our Comprehensive Plan strongly states that we would
ke to help focus large scale urban commercial development into the urban center. I think that the
ounty was including the Town in the urban center. I do not agree with it . The City has a lot of large=
cale businesses and has more opportunities for additional large-scale businesses . We are in very
close proximity to them , but we are not part of the urban core. A lot of the planning things that we are
doing are gearing up towards limiting commercial sizes and businesses to be more neighborhood
and community oriented rather than regional .
Supervisor Valentino — I called Mr. Hanson and talked with him about it . They have never done
anything like this before . It is slapping the hand of the community that is really trying.
Councilman Niederkorn — I think that it might be worthwhile for us to talk with him and find out why he
came to that conclusion . I do not agree with him . On the other hand , it is his responsibility to
comment the way he sees it . It would be worthwhile for me to talk to him . He might have a point that
1 have not seen .
Councilman Lesser — I would like to propose that we add as a "Whereas" , Whereas recognizing the
relevance of traffic impacts to commercial zoning issues , the Town is committed to initiating traffic
flow studies in critical areas of the Town .
Attorney Barney — This local law is dealing with two different aspects of businesses . Councilman
Lesser is talking about something that is going to happen in the future that may govern or the Town
may choose to amend the local law. I am uncomfortable having it added here with the implication
being that this is not right , therefore we need to study it further.
TOWN BOARD MINUTES PAGE 24 APRIL 10, 200
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
Councilman Lesser — Could we consider it as a separate resolution ?
Attorney Barney — Yes .
Councilman Klein — We do have a Planning Board resolution asking the Town Board to establish
traffic counts .
Resolution No. 50 - SEAR: Proposed Local Law Amending the Town of Ithaca Zoninq Ordinance
Relating to Drive-through Businesses and Maximum Size of Businesses.
WHEREAS, this action is the enactment of a local law amending the Town of Ithaca Zoning
Ordinance relating to drive-through businesses and maximum size of businesses; and
WHEREAS, said proposed local law would be an interim measure that would prohibit
additional drive-through businesses and limit the maximum size of all new retail sales or service
establishments to a maximum of 25, 000 square feet of total floor area. This would apply to all
existing business zones in the Town, and
WHEREAS, this is a Type I action for which the Town of Ithaca Town Board is the only
Involved Agency in the environmental review with respect to the enactment of this proposed loc
law, and therefore, the Town Board will be the Lead Agency; and il
WHEREAS, the Town Board, at a public hearing held on April 10, 2000, has reviewed and
accepted as adequate the Full Environmental Assessment Form, Parts I and II for this action; now,
therefore be it
RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of
environmental significance in accordance with the New York State Environmental Quality Review Act
for the above referenced action as proposed and, therefore, an Environmental Impact Statement will
not be required.
MOVED Councilman Niederkom, SECONDED Councilman William Lesser. A vote on the motion
resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov. aye; Councilman Klein, aYe;
Councilman Conley, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
Agenda Item No. 11 — Adoption , " LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING
ORDINANCE RELATING TO DRIVE-THROUGH BUSINESSES AND MAXIMUM SIZE OF
BUSINESSES " .
Supervisor Valentino — Do we want to do a separate resolution , or do we want to endorse the
resolution that was passed by the Planning Board ?
Councilman Klein — How do we enact it ?
TOWN BOARD MINUTES PAGE 25 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - MAYS, 2000 - APPROVED - APPROVED - APPROVED
Mr. Noteboom — There are traffic counts that will be done in that area this year. They will be starting
soon . It is for a variety of reasons . They will start to give us some answers .
Councilman Conley — There is a lot of different information from a lot of different sources. We have
access to it .
Supervisor Valentino — We have to be careful of the information and how we quantify it and use it.
Councilman Lesser — Could we endorse the resolution and ask Mr. Noteboom if he could make a
brief report at the next board meeting about what information we have ?
Supervisor Valentino — We should have him talk and then endorse the resolution .
Mr. Noteboom — I spoke with Ward Hungerford and Jerry Stearns about traffic counts . They use
Jaymar Technologies as their traffic counters and software program . Cornell University uses the
same technology. We have very old traffic counters . They do not function as well as they should . I
spoke with them about a program of doing traffic counts if the Town bought traffic counters that they
could use in their countywide system . I did not make any arrangements. I asked about the
possibility. They were interested in it .
I eupervisor Valentino — The Sheriff's Department talked to me once about a grant that they might
ceive that would be able to buy some counters that could be used .
Mr. Noteboom — I think that the Sheriff's Department was talking about a smart device .
Supervisor Valentino — They do count traffic. They are able to tell if it is a truck or a car. It gives a lot
more information than just the counters . I said that we would be willing to participate if they do the
grant .
Councilman Niederkorn — Having numbers is not going to help us . We have to know what they mean
and the interpretations of them . I think that eventually this board needs to look at hiring expert traffic
assistance to solve some of these problems or we are not going to be serious about it and just go
along with the information that we have or can cobble together.
Supervisor Valentino — I think that we should defer this until the May meeting . We can put it on as an
agenda item .
Resolution No. 51 - ADOPTING A LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING
ORDINANCE RELATING TO DRIV& THROUGH BUSINESSES AND MAXIMUM SIZE OF
BUSINESSES.
WHEREAS, a resolution was duly adopted by the Town Board of the Town. of Ithaca for a
lublic hearing to be held by said Town Board on April 10, 2000, at 6:30 p. m. to hear all interested
arties on a proposed local law entitled "A LOCAL LAW AMENDING THE TOWN OF ITHACA
TOWN BOARD MINUTES PAGE 26 APRIL 10, 200
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
ZONING ORDINANCE RELATING TO DRIVE- THROUGH BUSINESSES AND MAXIMUM SIZE O
BUSINESSES'; and
WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal, and
WHEREAS., said public hearing was duly held on said date and time at the Town Hall of the
Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in
opposition to said proposed local law, or any part thereof, and
WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8
(State Environmental Quality Review Act) it has been determined by the Town Board that adoption of
said proposed local law would not have a significant effect upon the environment and could be
processed without further regard to SEAR, and
WHEREAS, the Town Planning board, after due consideration has recommended adoption of
such local law effecting such rezoning; and
WHEREAS, the matter was submitted for review to the Tompkins County Department of
Planning pursuant to New York State General Municipal Law Sections 2334 and/or 239-m, and such
Department issued its opinion that adoption of the proposed local law "may have a significa
deleterious impact on inter-community, County, and State interests '; and
WHEREAS, the Town Board finds it is in the best interests of the Town and its citizens to
adopt the local law, for all of the reasons set forth in Section 1 thereof,
NOW, THEREFORE, be it
RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled
"A LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING ORDINANCE RELATING TO
DRIVE- THROUGH BUSINESSES AND MAXIMUM SIZE OF BUSINESSES", a copy of which is
attached hereto and made a part of this resolution; and it is further
RESOLVED, that the Town Clerk and she hereby is directed to enter said local law in the
minutes of this meeting and in the Local Law book of the Town of Ithaca, and to give due notice of
the adoption of said local law by publication of such local law or an abstract or summary thereof in
the Ithaca Journal and by filing a copy of said local law with the Secretary of State of the State of
New York.
MOVED Councilman Klein, SECONDED Councilman Lesser. A vote on the motion resulted as
follows: Vote: Supervisor Valentino, aye, Councilwoman Grigorov. aye; Councilman Klein, aye;
Councilman Conley, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried
unanimously.
t OWN BOARD MINUTES PAGE 27 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - MAY 81 2000 - APPROVED - APPROVED - APPROVED
genda Item No. 18 — Discussion & Possible Authorization for Preparation of " Memorandum
of Understanding" with the City of Ithaca and the Town of Dryden for Cost Sharing Associated
with Sewer Lines and Interceptor Map Inside the Town of Ithaca.
Supervisor Valentino — We began talking with the City about a joint sewer project with other
municipalities . The Town of Ithaca had some outstanding issues with the City. The Town of Dryden
also had some outstanding issues with the City. There was a problem over which sewer lines or
interceptor lines in the City are jointly used . They sent us bills for repairs on some of the interceptors
in the City. We did not think that they were taking our flow. We did not feel that we should pay for
them . We asked the engineers from the Town , City and Dryden to get together and decide which
lines are joint lines . We would not have to have this debate . They agreed on what lines and where
they should be. The lines will become part of the new governing agreement .
Mr. Walker — The City Wastewater Treatment Plant is located off Willow Avenue . Everything that
flows from the Town flows through the City system . We have identified the points of contact from the
Town of Ithaca from Floral Avenue for the Inlet Valley area . Elm Street Extension enters into
Mecklenburg Road . These are points that have monitoring stations . The Taughannock Boulevard
monitoring station covers Trumansburg Road . Aurora Street covers South Hill . The Hudson Street
area covers Coddington Road , Thurston Avenue and University Avenue come out of Cornell . It
takes flows from Dryden , Town of Ithaca , and the City of Ithaca's portions of Cornell University. It
Iows us to estimate what is coming from Cornell . We use water meter readings within Cornell to
istribute the cost to the users . The map identifies the flow path . It is unclear at times when it gets
down into the flats . It is a network of sewers. If the water level gets to a certain height it can flow
through many different sewers .
We started at the points of entry. We looked at the most logical flow path under normal
circumstances. We then agreed upon the lines that should be jointly maintained . We have not
received the annual costs from the City on the lines . We do have difficulty getting the numbers from
the City. I do not have definitive evaluation of what the costs are . They think that all the work that
they do benefits the Town so we should pay for it . We do not have the cost breakdown . We have
already been operating under an agreement . We agreed to pay 17% of the overall cost to the
system . I do not have a problem with it . It is a fair number for the Town . The City does not think that
it is fair for them . I asked Mr. Fabbroni to show me the records from when they do work on these
areas . We have not seen the numbers . I am unable to tell the board how much it will cost the Town
a year.
Supervisor Valentino — This is a step forward . We wanted to get informal authorization from the
Town Board . The engineers from Dryden , Town of Ithaca and City of Ithaca , agreed that this is the
map that we should be using to decide the interceptors . This is one step in us getting a final
agreement .
Mr. Walker — We need to know what the real numbers are so that we are not paying for things that
$We should not be paying for.
TOWN BOARD MINUTES PAGE 28 APRIL i0, 200
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
Resolution No. 52 - SUPERVISOR TO NEGOTIATE A MEMORANDUM OF UNDERSTANDING
WITH THE CITY OF 1THACA REGARDING COST SHARING FOR SEWER LINES IN THE CITY.
WHEREAS, certain sewer lines in the City of Ithaca are utilized to transport sewage from the
Town of Ithaca to the City- Town Joint Sewer Plant; and
WHEREAS, some of such lines are in need. of extensive repair and/or replacement; and
WHEREAS, there have been ongoing discussions between various Town and City officials,
including the Town and City Engineers, as to which lines are truly needed for transport of Town
sewage, and as to an equitable manner of sharing the costs of repairs and possible replacement of
such lines; and
WHEREAS, the parties are at a point where specific proposals for possible agreement by the
governing boards of both municipalities may be forthcoming and possibly acceptable; now, therefore
be it
RESOLVED, that the Town Supervisor, with the assistance of the Director of Engineering and
the Attorney for the Town, is requested to negotiate with the appropriate officials of the City of Ithaca
for the purpose of drafting a Memorandum of Understanding stating which sewer lines in the City a
needed for transportation of Town sewage and an appropriate cost-sharing mechanism or formula f
sharing the expenses of repairs andlor replacement of same; and be it further
RESOLVED, that, upon conclusion of such negotiations, the Town Supervisor is requested to
present a draft of such a Memorandum to this Board at the earliest practicable date.
MOVED Supervisor Valentino, SECONDED Councilman Niederkom. A vote on the motion resulted
as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye;
Councilman Conley, aye; Councilman Niederkorn, aye; Councilman Lesser, absent during vote.
Motion carried.
Agenda Item No. 19 — Possible Establishments & Appointments to a Purchase of Development
Rights Committee.
Supervisor Valentino — Does the board want to establish a committee? The manual that we put
together said that we had the option of setting up this committee . It does not specify that we need to
establish a committee . Do we think it would help us move things faster?
Councilwoman Grigorov — I do not think that we have that far to go.
Supervisor Valentino — I have questions on whether we need to establish another committee .
TOWN BOARD MINUTES PAGE 29 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - A44Y 812000 - APPROVED - APPROVED - APPROVED
Mr . Kanter - I think that the manual says that we will establish a committee . The main purpose of
having the committee was to do some of the screening of possible properties and to look at
applications . The thought of having it would be to have viewpoints of some of the different boards .
They would do some of the preliminary legwork . Currently, every discussion comes to the Town
Board .
Councilman Lesser - There are some elaborate issues coming up . What do we do about parcels
that crossover the Town line? It is not something for the Town Board to discuss as a whole . It would
be helpful if the Town Board had some suggestions .
Supervisor Valentino - We would need to have a Town Supervisor, or designee , and one other Town
Board member. Then we would need to ask the Planning Board and Agricultural Committee to
appoint a representative .
Councilman Niederkorn - I do think that if we are serious about the program , then it is a good idea to
establish the committee .
Councilman Lesser - I would be willing to serve on the committee .
Supervisor Valentino - I will also serve on the committee . The Planning Board and Ag . Committee
eeds to make their appointments .
Agenda Item No. 20 - Appointment of Representative to the Lake Source Cooling Cayuga
Lake Data Sharing Group.
Supervisor Valentino - I would like to appoint Councilwoman Russell to this committee .
Councilman Klein - Where are we with hiring a consultant ?
Mr. Kanter - We are hoping to have it on the May agenda . We have been behind schedule in getting
a meeting set up with the Town Board members to go over consultant possibilities . Hopefully we can
do it over the next few weeks . We have had a couple of interested consultants sending in their
resumes .
Resolution No. 53 REPRESENTATIVE LAKE SOURCE COOLING CAYUGA LAKE DATA
SHARING GROUP.
WHEREAS, the Lake Source Cooling (LSC) project will begin operations in the early summer
of 2000; and
WHEREAS, in the spring of 1998 Cornell University Officials pledged to meet periodically with
a data sharing group. Over the spring and summer an informal group was expanded slightly to
include the Town of Ithaca and the County Board of Health; and
TOWN BOARD MINUTES PAGE 30 APRIL 10 , 200
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
WHEREAS, the purpose of the group is to share and discuss the Cayuga Lake data gathere
by the independent consultants. The group will neither vote on nor direct the project 's monitoring or
outcomes in general; and
WHEREAS, Cornell University officials are requesting that the Town Board appoint an
individual to serve as the town 's representative on a more formal data sharing group whose members
will meet on a regular basis; and
WHEREAS, the Town Board has discussed and considered the benefits of the town having a
representative on the said group; now, therefore be it
RESOLVED, that the Town Board hereby appoints Councilwoman Mary Russell to serve as
the Town of Ithaca representative on the Lake Source Cooling, Cayuga Lake Data Sharing Group.
MOVED Supervisor Valentino, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman
Conley, aye; Councilman Niederkorn, aye; Councilman Lesser, aye. Carried unanimously.
Agenda Item No. 21 -- Monthly Report of Town Officials.
a. Town Clerk/Receiver of Taxes — See Attachment #3.
Mrs . Noteboom — I have received a survey from the Secretary of State. There has been interest
across the State for Town Clerks to stop sending a certified copy of any local laws that are enacted
by the municipality. It is now a legal requirement that I have to file them with the Secretary of State .
The survey is wondering whether or not we still wish to continue that practice. Many Town Clerks
feel that it is too bothersome and they do not want to have to do so . I think that we should still have
to send it to the State . Sometimes we pass local laws for zoning that other towns have not thought
about or done . It gives a model sometimes and it provides an avenue for other municipalities to look
at local laws across the State and help them devise their own . I think it is important for interaction
within all the municipalities. The State should be practicing its own indexing and records
management skills .
Attorney Barney — The local laws are supposed to be published every year. I would like to see the
law broadened to see ordinances included . The zoning ordinances do not go to the Secretary of the
State . You need to work through planning groups or other municipalities . There is not a good
resource to go to get information .
Mrs . Noteboom — They are going to do media coverage . I would encourage the board to say that
the Town Clerk thinks that it is valuable to continue .
Supervisor Valentino — I think that it is valuable .
b. Highway Superintendent — See Attachment #4.
TOWN BOARD MINUTES PAGE 31 APRIL 10. 2000
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
Mr. Noteboom — The Metropolitan Planning Organization , through Fernando de Argon , has said that
they have some T-21 money left over. We have an opportunity to put in some projects . We are
going to put in Maple Avenue .
Mr. Kanter — I think that those are member monies that Marty Luster has available . They are not T-
21 specifically.
Councilman Niederkorn — There is a memorandum that talks about the mainstreaming of bicycles .
Mr. Noteboom — The memo is pointing out the intermodal program that the Federal government is
starting to push for.
c. Director of Engineering — See Attachment #5.
Mr. Walker — We have been busy with the Town Hall project . We are about 30 days behind our
original schedule . The potential completion date is mid-June so that we can occupy by July 1St
Supervisor Valentino — I think that we will want to occupy the following week . I do not think that we
want to go in on the 4"' of July weekend .
t idr. Walker — The interior work has proceeded with items that are not going to be hurt by moisture .
e do not have the new roof on the building yet . Today, they finished almost half of the roof . They
about a quarter of it about one week ago . They will be finishing it up later in the week.. Most of
our space will be covered as of tonight. The part they have not finished is over the Post Office side .
Councilman Klein — Did they put temporary closures over the rooftop units ?
Mr. Walker — The rooftop unit will have a new tarp over it. The rooftop unit is scheduled for delivery
next week. All our major penetration will be closed on the roof. They are still working on some
details with the boardroom ceiling . They have started a sheet rock application in the basement . We
are finalizing the electrical outlet locations .
The Post Office demolition is almost complete . The masons will be putting up the back wall this
week . Our contractor can then complete the brick part of the wall . The excavation for the Buffalo
Street ramp has been completed . They are going to be pouring concrete sometime this week. The
back ramp is excavated . There was almost 12 inches of asphalt in the parking lot. The parking lot
should hold up for a while.
Councilman Klein — How are the windows doing ?
Mr. Walker — The building is not secure right now. The contractor is fully aware that he is responsible
for the security of the building at this time . They have had people on the Post Office side working
ter than our contractor. I think that within the next week the doorways will be blocked with ply wood .
do not think the windows will be in for another 2 or 3 weeks .
TOWN BOARD MINUTES PAGE 32 APRIL 10, 200
APPROVED - APPROVED - APPROVED - MAY 80 2000 - APPROVED - APPROVED - APPROVED
Councilwoman Grigorov — When will the Post Office be ready to move in ?
Mr. Walker — It will be August or sooner. They have 108-day completion . The contractor is not in a
hurry to complete it. The branch manager said that they are supposed to be receiving the cabinetry
within the next 3 weeks . There is some work in the basement that they need to do . They started the
work today and should be out by the end of the week . It will allow our contractor to complete the lock
work on the archival storage space . We are going to put them on notice . If they do not have their
opening in the roof finished then they are going to be responsible for certifying the roof repairs. Their
rooftop crews are on the roof now.
Supervisor Valentino — Did I need to talk with Ed Gatch about the postal boxes?
Mr. Walker — Mr. Gatch said that he thinks that he can get them for us . He said that he does have a
problem because they sized the window lobby based on the dimensions of the existing boxes . The
new boxes are larger. They are unable to get the same number of boxes in the same space .
Supervisor Valentino — Corning Interiors needs the color boards this Friday.
Mrs . Noteboom — I was invited by the Local Government Records Officers Association to speak at
their June 18th meeting . They are having their conference in Ithaca this year. They asked if my tal
could center around our new record management center and have a tour. I had to decline becaus
we will not be in the building by that time .
Supervisor Valentino — You could still do the talk.
Mrs. Noteboom — They wanted to see the records and how they are labeled .
d. Director of Planning -- See Attachment #6.
Mr. Kanter — We will be receiving the T-21 grant for the William and Hannah Pew Trail . We will
receive the full amount that we requested .
Councilman Klein — Were we turned down last year for the grant?
Mr. Kanter — Yes . The total project cost was estimated to be about $240 , 000. We would have a
local match of $72 , 000 . This will help us in terms of moving ahead with the project . We can also
further talks with Mr. Baldwin about his property.
Supervisor Valentino — We were starting to get discouraged . We were thinking that we should not
apply for any more grants .
Mr. Kanter — We have not received the official letter of notification , but there was a press release put
out by the Lieutenant Governor' s office on Friday. They also announced that the Village
Trumansburg is getting a grant for some downtown vitalization efforts .
I
t OWN BOARD MINUTES PAGE 33 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - MAY S, 2000 - APPROVED - APPROVED - APPROVED
. Director of Building/Zoning - See Attachment #7.
f. Human Resource Specialist - See Attachment #8 .
Mrs . Drake - Listed under the commercial insurance section , I mentioned that Mrs . McAdams had
made a claim . The insurance company is going to pay it . They are going to pay the $955 that we
authorized . Our insurance company would like to sit down and have some type of basis on if we give
a determination that we would like it to be paid that they will not base it on that . I will be working with
the insurance company.
g. Budget Officer - See Attachment #9.
h . Attorney for the Town .
Supervisor Valentino - Attorney Barney, did you get the final version of the Bolton Point agreement ?
We do need to get it out to everyone .
Agenda Item No. 22 - Resolution Approving/Authorizing the Following :
Councilman Klein - I would like to pull the minutes .
a . Town Board Minutes - 3/13/00
Councilman Klein - On page 30 , at the end of Mr. Walker's comments the word should have been
Firestone, which is the manufacturer of the roofer, instead of fire storm .
On our discussion that we had with Mr. Frost on Agenda Item No . 18 about the condemned property
on Stone Quarry Road , there is no conclusion reported in the minutes . We might have done a lot
gesturing or nodding of our heads . When I read the minutes , I was not sure if there was a clear
direction to Mr. Frost .
Attorney Barney - My understanding was to move forward . We could add a sentence stating , "the
consensus of the board was to move ahead with the process" .
Councilman Lesser - On page 14 , the final line , I said "there is no need for a sidewalk from Hudson
Street to Troy Road".
Supervisor Valentino - On page 16 , Mr. Walker said that their farm is behind City Lakes . It should be
City Lights .
b. TOWN OF ITHACA WARRANTS
c. BOLTON POINT WARRANTS
TOWN BOARD MINUTES PAGE 34 APRIL 10; 20
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
ii . Designation of Alternate Signatories
e. Increased Reimbursement — Work Study Intern
#. Provisional Appointment Production Manager — SCLIWC
9. Approval Title Changes SCLIWC Positions
Agenda Item No. 23 — Report of Town Committees.
There were no reports from Town Committees.
Agenda Item No. 24 — Review of Correspondence.
a. Stuart Be Krasnoff now lacovelli Park Plan .
b. Ward Hungerford now Pine Tree Road at Honness Lane, Conditions.
c. Petition — Residents Honness Lane and Pine Tree Road, Dangerous Conditions.
d. Planning Board now Resolution #2000-18, Recommendation to Town Board to establis
regular traffic counts .
e. Catherine Valentino, Supervisor — Support of Cayuga Lake Watershed Management
Plan Intermunicipal Organization .
Supervisor Valentino — I put in the support letter that I wrote . Usually if we have endorsed something
or have representatives working on a project and they ask me to sign a letter of endorsement I
usually do so . We received a phone call from Dooley Kiefer. She did not want us to do the
endorsement because the County has also applied for the grant . I want to make sure that it is only
things that we are funding or endorsed .
Agenda Item No 25 — Authorization to Solicit Appraisals for Lands Under the " Purchase of
Development Rights Program " .
Supervisor Valentino — I read this and talked about it with Mr. Kanter earlier. I have a problem with
us thinking about purchase of development rights on land outside of the Town of Ithaca .
Councilwoman Grigorov — How can we do it?
Supervisor Valentino — We can do it .
Councilwoman Grigorov — How permanent would it be?
TOWN BOARD MINUTES PAGE 35 APRIL 10, 2000
APPROVED - APPROVED - APPROVED - MAY S, 2000 - APPROVED - APPROVED - APPROVED
tupervisor Valentino — It would be forever .
Councilwoman Grigorov — Could they repossess it?
Supervisor Valentino — No .
Councilman Conley — Why would we want to do it ?
Councilman Lesser — It would give the Town parcels .
Mr. Kanter — One of the parcels proposed for re-evaluation goes across a municipal boundary into
Enfield . It is one owner. It does look like a single field , but it is two tax parcels in two different
municipalities. This raised the question of there might be other opportunity or situations that are
similar. It is an important issue . We did outline several issues that could help to address it . We do
not have them in place . One option is trying to convince the County to get into the PDR program .
Councilman Niederkorn — It might be very important to the Town to preserve some land . It seems
like an ideal issue for the new committee to discuss.
Supervisor Valentino — I do have concerns about doing it.
I t ouncilman Lesser — I think that this parcel is predominately in Enfield . Is this a competitive price?
Mr. Kanter — It seems to be inAne with the two previous appraisals we had done on other properties .
The one that we did on the Ainslie property was about 60 acres . It was in the same range of size as
the Walker property.
Supervisor Valentino — Is this appraisal only for the parcels inside the Town of Ithaca ?
Mr. Kanter — There is one that is not in the Town of Ithaca . The appraiser indicated that the cost
difference would be miniscule . I know Mr. Walker owns lands in Danby and Dryden .
Supervisor Valentino — We need to setup criteria of prioritizing the lands . These lands are not very
high on the priority list. This is another issue that the committee could look at .
Mr. Kanter — The Walker lands are below the average score . They are close to the middle . The
Eddy lands except for the one on Mecklenburg Road are all high . The Mecklenburg Road parcel
rated lower because of the limited road frontage .
Supervisor Valentino — Could the parcel on Mecklenburg Road be developed from the road ? Could
there be a subdivision ?
Mr. Kanter — Yes .
TOWN BOARD MINUTES PAGE 36 APRIL 10, ?
APPROVED - APPROVED - APPROVED - MAY 8, 2000 - APPROVED - APPROVED - APPROVED
Councilman Lesser — Would there need to be separate roads to access roads to develop?
Mr. Kanter — It might be limited to a 1000-foot long cul-de-sac. It would not be a large number of lots .
The parcel to the east is the YMCA property, which could easily go for sale and be combined with this
parcel . This is also adjacent to the Coy Glen Natural Area to the south . It becomes an important
buffer to the natural area . There seems to be a prospective buyer of the Mecklenburg Road parcel .
The buyer has indicated possible interest in doing the PDR program .
Mr. Walker — What is he going to do with the land?
Mr. Kanter — He is going to farm it . It is good agricultural land .
Agenda Item No 26 — Ratify Institution of Legal Proceedings Regarding the Farr Claim.
Attorney Barney — Glenn Farr Excavating was the contractor on the Warren Road Water Main
project . He filed a series of claims totaling $50, 000 for additional compensation that is above the
contract. It is arising out of 9 or 10 different instances that he alleges he is entitled compensation for.
Mr. Walker declined to authorize the payment . Mr. Farr then noted the contract and filed an
application with the American Arbitration Association to commence mediation proceedings . In the
terms of the contract he is allowed to do this . The mediation was unsuccessful . The contract the
automatically falls into binding arbitration . Our experience with binding arbitration has not been goo
We would rather deal with this in a court situation . We approached Mr. Farr with an agreement th
we would go to mediation and see if we could resolve it with mediation if he would agree that b
participating in the mediation we did not waive our right to try and stay arbitration . He was advised
not to enter into that stipulation . The only way we can be assured that we have an opportunity to win ,
would be to get a declaration by a court or before the mediation begins that we do not have to go
through the process or that if we go through mediation is does not bar us from anything else .
We have prepared papers . We have not formally commenced the action . I did bring them over to
be signed . I can go into more detail in Executive Session .
EXECUTIVE SESSION :
Motion made by Councilman Conley, seconded by Councilman Lesser to enter into an Executive
Session to discuss Farr claim . Carried unanimously. The Board entered Executive Session at 8: 45
p. m .
Motion made by Councilman Conley, seconded by Councilwoman Grigorov to resume regular
session . Carried unanimously. The Board resumed regular session at 8: 53 p . m .
Mr . Noteboom — Mr . Hungerford did not make it to the meeting . Would you like him to come to the
next meeting ?
tupervisor OWN BOARD MINUTES PAGE 37 APRIL 10 , 2000
APPROVED - APPROVED - APPROVED - MAY 812000 - APPROVED - APPROVED - APPROVED
Valentino — Yes . How are we time wise on where they are on the Coddington Road
project ?
Mr. Walker — They are in the preliminary plan stage .
Mr. Noteboom — I do think it is important for him to come.
Agenda Item No. 28 — Adjournment.
As there was no further business to come before the Town Board , a motion was made by Supervisor
Valentino , seconded by Councilwoman Grigorov to adjourn . Carried unanimously.
Supervisor Valentino adjourned the meeting at 8 : 53 p. m .
Respectfully submitted ,
Joan Lent Noteboom ,
Town Clerk
* NEXT REGULAR MEETING — May 8 , 2000 at 5 : 30 p . m .
* Minutes Transcribed by Carrie L. Coates.
APP -05 00 09 : 41 FPOM _ CU PPESIDENTS OFFICE * w* TO : 6072735854 PAGE • 01
1876 Mecklenburg Road
' Ithaca, NY 14850
April 5 , 2000
Town Board of the Town of Ithaca
125 E. Seneca Strom
Ithaca, NY 14850
DeKr Members of the Board
Due to confusion on my part as to the day that the Planning Board wax hr.Ilding the Public
Hearing on the subject of a ban on drive -throughs , I did not get. a chance to express my
opinion last night. 1 am therefore writing to you directly ut , thr, subject.
I have lived and worked in this Town since 1966 in a wheelchair. 1 have raised two
children and taken care of all of my own shnpping, doctor appointments , banking and all
of the other activities of daily living that a person without a mobility handicap does.
Since more and murt; business have added drive-though service it has been .% God- send. I
can't tell you how hard it is to get around and in and out of stores, banks etc . during the
snow months. I am not the only person in the area in this situation and disability is an
"equal oppnrtnnity " situation. It can happen to you or anyone else in a split second. The
other thing to consider is that the population is aging and the elderly have a much easier
time in the winter if there is a drive through rather than taking a chance on falling on
snowy, slushy parking lots and sidewalks .
If you do fast-track this ban through without regard for your less fortunate neighbors, it is
my sincere hope that each of you and all of the other people pushing for the ban will have
to spend at least one Ithaca winter confined to a wheelr.hedr without the use of your legs .
Maybe then you will understand that aesthetics and a few extra cars should not be your
only criteria for a decision like this. Who says that Ithaca is an "cnlil;htencd city " ?
Sincerely,
Patricia Podufalski
l
ATTACHMENT # 1
AGENDA No . 9
103 Judd Fails Road 9 R Be U
Ithaca, NY 14850 d
April 10, 2000
APR 10 2000
Members of the Board, Town of Ithaca
Cathy Valentino, Supervisor
Town of Ithaca ATTEST 0IC- " : ' T
121 E. Seneca St . ITHACA TOWN CLERK
Ithaca, NY 14850
Dear Town Board Member:
Following is the statement I submitted to the Planning Board regarding the proposed amendments
to the Zoning Ordinance . I'm sorry that another meeting this evening precludes my attendance at
the Board meeting, but I trust you will take my written comments into consideration .
This is to comment, generally affirmatively, on the proposed amendments to the Town of Ithaca
Zoning Ordinance regarding the proposed prohibition on "big box" stores and drive throughs in
the Town of Ithaca .
I support the rationale for this amendment as it is stated in the resolution, namely the potential of
these establishments to generate large traffic impacts in the Town. And , although I support this
resolution, I would more warmly endorse alternative wording of a more general nature. By singling
out a particular threshold size and drivethroughs, the amendment fails to capture other specific
uses and other sizes that may have the same or greater negative impacts.
Since the purpose of these amendments is to prohibit commercial developments with the potential
for large, negative traffic impacts, substitute wording would indicate that intent , e .g. by
prohibiting businesses that rely on high traffic volume and/or high turnover. Specific uses, such as
drive throughs and "big box" stores could then be cited in the amendment as examples of such
businesses.
Not only would such an amendment leave the Town more "wiggle room " to make judgments on
traffic impacts of a specific proposal and to apply the amendment to that use, but It would also
avoid the hairsplitting inherent in an arbitrary maximum square `footage, which could invite
developers to propose commercial uses of, for example 24 , 999 square feet .
Respectfully submitted,
A�I�y
Ruth M. Mahr
ATTACHMENT # 2
Agenda Item No . 21 (a)
TOWN CLERK'S MONTHLY REPORT
March 2000
Presented : Town Board Meeting , April 10 , 2000
Town Clerk: During the absence of the Town Clerk, Deputy's Debby Kelley and Carrie
Coates conducted the business of the office . They performed the duties and functions
in an exemplary manner. Many thanks go out to them for their hard work and
dedication .
The Town Hall Furniture Committee met with representatives of Corning Office
Interiors , Inc . (the vendor) to review the proposed furnishings for the New Town Hall .
Department Heads , Town Justice Bordoni , the Budget Officer, and Human Resource
Specialist will individually meet with the vendor on April 10th to review the furniture
planned for their offices . The Committee will then meet again with the vendor to finalize
the plans so the furniture can be ordered . Preliminary plans call for the furniture to be
delivered the week of June 19th .
Furnishings in the present location are being tagged for identification as to those being
moved and those to be declared surplus . After a final inventory of the items not being
moved , the Town Board will be asked to consider the appropriate method for disposing
of them . Disposal can be accomplished by receiving sealed bids or placement in the
county auction . Items needing refinishing are being inventoried to prepare for the
solicitation of quotes for that cost .
Tax Collection : Second payment notices (approximately 250) were sent on March 27th
to property owners who had not yet paid their bills . ( See attached financial report) .
Respectfully submitted ,
)n
Joan Lent Noteboom
Town Clerk/Receiver of Taxes
ATTACHMENT # 3
f
' 4
TOWN CLERK ` S MONTHLY REPORT Agenda # 21C'�
TOWN OF ITHACA , NEW YORK MARCH , 2000
0 THE SUPERVISOR : FINAL PAGE 1
URSUANT TO SECTION 21, SUBD 1 OF THE TOWN LAW , I HEREBY MAKE THE FOLLOWING STATEMENT OF ALL FEES AND MONEYS RECEIVED BY ME
IN CONNECTION WITH MY OFFICE DURING THE MONTH STATED ABOVE , EXCEPTING ONLY SUCH FEES AND MONEYS THE APPLICATION AND PAYMENT
OF WHICH ARE OTHERWISE PROVIDED FOR BY LAW ;
1999 SPORTING LICENSES
2000 SPORTING LICENSES 6 , 00
1 MARRIAGE LICENSES NO , 20007 TO 20007 8475
AGRICULTURE REPORT
COPY AERIAL PHOTOS
11 MISC . COPIES 34 , 35
COMPREHENSIVE PLAN
ENVIRONMENTAL REVIEW
5 MARRIAGE TRANSCRIPT 50fOO
NOISE ORDINANCE
RETURNED CHECK - CLERK
3 RETURNED CHECK-TAXES 30900
RETURNED CHECK- W & S
OPEN SPACE REPORT
POSTAGE
SIGN ORDINANCE
1 SUBDIVISION REGULATIONS 3 . 00
12 TAX SEARCH 60 , 00
WATER & SEWER SEARCH
4 ZONING ORDINANCE 34 , 00
1255 TOTAL TOWN CLERK FEES 226910
A1555 88 DOG ENUMERATION 88 , 00
A1556 1 SPCA CONTRACT 409 , 49
A1557 1 SPCA IMPOUND FEES 40 , 00
A2530 GAMES OF CHANCE LICENSES
BINGO LICENSES
4 BINGO FEES 22 . 53
A2540 TOTAL A2540 2253
A2544 88 DOG LICENSES 176 , 00
A2701 REFUND PRIOR YEAR EXPENS
20 BUILDING PERMIT 5 , 705 , 00
2 BUILDING PERMIT EXTENSIN 75 , 00
1 FOUNDATION PERMITS 150900
CERTIFICATE OF OCCUPANCY
7 TEMP . CERT , OF OCCUPANCY 2 , 270 . 00
USE PERMITS
9 OPERATING PERMITS 500000
7 FIRE SAFETY INSPECTIONS 312 , 50
SIGN PERMITS
4 ZBA AREA & USE VARIANCES 320 . 00
ZBA SPECIAL APPROVALS
ZBA ADDITIONAL MTG . FEE
TOWN CLERK ' S MONTHLY REPORT
MARCH , 2000
PAGE 2
4 ZBA SPECIAL ,APPROVALS 300 . 00
1 ZONING SIGN APPROVALS 80 . 00
B2110 TOTAL B2110 9 , 712 . 50
SUBDV , REV . INITIAL APL ,
SUBDV . REV , PRELIM , PLAT
3 SUBDV , REV . FINAL PLAT 210 . 00
SBDV . REV . PLAN REAFFIRM
SITE PLAN INIT . APL . FEE
SITE PLAN PRELIM . PLAN
1 SITE PLAN FINAL PLAN 100600
ADD . MTG , FEE AGENDA PRO
ASS . MTG . FEE P . H . PROCE
B2115 TOTAL B2115 310 . 00
SUBDIV . REV , INSPECTION
SITE PLAN REV , INSPECTIN
SUBDV . PRELM . REV , DEPOS
SUBDV . FIN . REV . FEE DEP
SITE PLAN PREL . FEE DEPO
SITE PLAN FIN . FEE DEPOS
BP615 TOTAL BP615
PAID TO SUPERVISOR FOR GENERAL FUND 962 . 11
PAID TO SUPERVISOR FOR PART TOWN 10 , 022 . 50
PAID TO NYS DEC FOR 2000 SPORTING LICENSES 51 . 00
PAID TO COUNTY TREASURER FOR DOG LICENSES 137 . 59:
PAID TO AG & MARKETS FOR DOG LICENSES 21 . 00
PAID TO NYS HEALTH DEPARTMENT FOR MARRIAGE LICENSES 11 . 25
PAID TO
STATE COMPTROLLER FOR GAMES OF CHANCE LICENSES
PAID TO STATE COMPTROLLER FOR BINGO LICENSES
TOTAL DISBURS ,EMMENTS 11 , 205 . 38
MARCH 31 , 2000 ►/ r SUPERVISOR
STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA
JOAN LENT NOTEBOOM , BEING DULY SWORN , SAYS THAT SHE IS THE CLERK OF THE TORN OF I T HACA
THAT THE FOREGOING IS A FULL AND TRUE STATEMENT OF ALL FEES AND MONEYS RECEIVED BY HER DUPING THE MONTH ABOVE STATED ,
EXCEPTING ONLY SUCH FEES THE APPLICATION AND PAYMENT OF WHICH ARE OTHERWISE PROVIDED FOR BY LAW ,
SUBSCRIBED AND . S'WOP, N ?0 BEFORE ME THIS C1 '71\j1z � z.
TOWN CLERK
DAY OF _: tt 4 20 O U
— 9 DEBORAH KELLEY
�a Pubiic,. State of New YbAc
NOT „ , Y '6U 1 Aer County
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OF 17V
TOWN OF ITHACA
,�, n 4� 126 EAST SENECA STREET , ITHACA , N . Y. 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Agenda Item No . 21 (a)
2000 TAX COLLECTION
RECEIVER OF TAXES
March 2000 - Monthly Report
2000 Tax Warrant - Town of Ithaca
Total Town Warrant ( Levy) : $ 39818915231
General Fund Levy - $ 907 , 636 . 00 Water Fund Levy - $ 3953737 . 99
Sewer Fund Levy - $ 517 , 299 . 42 Fire District Levy - $ 11922 , 839 . 00
Lighting Districts Levy - $ 17 , 215 . 00 Delinquent Charges - $ 57 , 424 . 90
1 / 19/00 Payment: Town of Ithaca Supervisor - $ 1 , 500 , 000 . 00
(Tax Bill Receipts : 1 / 1 - 1 / 19)
1 /25/00 Payment : Town of Ithaca Supervisor - $ 725 , 000 . 00
(Tax Bill Receipts : 1 / 13- 1 /25)
1131 /00 Payment: Town of Ithaca Supervisor - $ 135003000 . 00
(Tax Bill Receipts : 1 /25 - 1 /28)
1 /31 /00 Payment: Town of Ithaca Supervisor - $ 93 , 152 . 31
(Tax Bill Receipts : 1 /28)
TOTAL WARRANT BALANCE DUE : $ -0-
Total No . of Tax Bills on Warrant: 5 , 180
Total Tax Bills Processed as of 3/31 /00 : 3 , 995
Miscellaneous Payments to Town Supervisor:
3/2/00 Interest - Receiver of Taxes Checking Account , January $ 1 , 247 . 09
3/7/00 Interest - Receiver of Taxes Checking Account , February 1 . 79
3/7/00 Interest & Penalties on Taxes , February 2000 1 , 113 . 89
4/5/00 Installment Parcel Fee From Tompkins County 439 . 00
4/5/00 Interest & Penalties on Taxes , March 2000 921 . 27
415/00 Interest - Receiver of Taxes Checking Account , March 1 . 59
TOTAL MISC . PAYMENTS TO TOWN SUPERVISOR : $ 3 , 724. 63
Receiver of Taxes Monthly Report - March 2000
Page 2 .
Year 2000 " In Lieu of Taxes"
Budget Estimate ( General Fund ) :
Groff Associates , Ellis Hollow Elderly Housing $ 1 , 403 . 00
Ithaca Elm -Maple Houses , Inc . 21650 . 00
TOTAL BUDGET ESTIMATE " IN LIEU OF TAX" : (General Fund ) $ 4 , 053 . 00
Received 1124/00 : Groff Asso. , Ellis Hollow Elderly Housing $ 1 , 398 . 62
Received 3115/00 : Ithaca Elm -Maple Houses , Inc . 2973211
TOTAL RECEIVED " IN LIEU OF TAX" (General Fund ) $ 4, 130 . 83
Budget Estimate ( Fire Protection Fund) ;
Ithaca Elm- Maple Houses , Inc . $ 8 , 150 . 00
Received 3/15/00 : Ithaca Elm - Maple Houses , Inc . ( Fire) $ 81406 . 80
TOMPKINS COUNTY WARRANT
Total Tompkins County Warrant To Be Collected : $ 40219 , 810 . 02
Warrant Payments to Tompkins County :
2/14/00 First Payment $ 3 , 000 , 000 . 00
3/2/00 Second Payment 125 , 000 . 00
4/5/00 Third Payment 601000 . 00
Balance Due Tompkins County 4/5/00 : $ 110341810 . 02
Miscellaneous Payments to Tompkins County:
2/ 16/00 Second Installment Service Charges $ 18 , 608 . 02
3/7/00 Interest - Receiver Checking Account , February 21110 . 55
4/5/00 Interest - Receiver Checking Acocunt , March 69 . 46
TOTAL MISC . PAYMENTS TO TOMPKINS COUNTY : $ 20 , 788 . 03
Respectfully submitted ,
kan Lent Noteboom , Receiver of Taxes
a
04/ 05 / 2000 10 ; 41 : 41
TOWN OF ITHACA TAX COLLECTION
TRIAL BALANCE
04/05/2000
ORIGINAL WARRANT $ 8 , 037 , 96235
ADJUSTMENTS -7, 05837
ADJUSTED WARRANT 8, 030, 903 . 98
1ST INSTALLMENTS 372, 039935
SVC CHARGES 18, 601 . 92
FULL PAYMENTS 6, 887, 096 . 95
PENALTIES 2, 035 . 16
2ND NOTICE FEES 0 . 00
TOTAL COLLECTIONS $ 7, 279, 77338
TOTAL OUTSTANDING $ 399, 730949
, � OFIT�
° �� TOWN OF ITHACA
'e z' , 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273- 1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Memorandum Agenda item : 21 ( a )
DATE: March 24, 2000
TO: Joan Lent Noteboom
FROM: Lisa B. Titti
CC: Town Board
RE: Network/Record Specialist' s report to Town Board
General
The Network/Record Specialist continues with projects as laid out in the 2000 Project
Goals.
Records Management Program
Easement Database Indexing project continues. The goal of this project is to increase staff's
ability to locate and use current easements the Town has on file (in the Records
Management Center) by having a digital index of the easements reside on the network.
Records Management Advisor Board Committee did not meet this month. Construction of
Record Management Center, the move to new facility, email policy, web site design and
management issues are ongoing agenda items.
Technology related issues
Local Area Network Planning, Implementation and Management - The Technical
Specification Development phase continues. This component of the network plan was built
upon information provided by users during the Needs analysis and Functional Specification
phases. It is comprised of hardware, software, system service and support specs with
consideration given to cost. Once the Functional Specs are approved, the third and final
stage will be Implementation Planning.
Agenda Item 21b
HIGHWAY DEPARTMENT' S MONTHLY REPORT, MARCH
TOWN OF ITHACA TOWN BOARD MEETING, APRIL 10, 2000
Renwick Drive Bridge
Tompkins County received seven bids for construction of the new bridge on Renwick
Drive . Silverline Construction submitted the low bid . Contract prices will be $395,158
to $414,564 depending on the alternatives selected . The two alternatives were 1 ) Delete
use of concrete form liners — subtract $6, 156 from the base price . 2) Substitute octopus
type bridge railing or open parapets — add $13,250 to the base price . As with all other
aspects of this project, this must be approved by the State . The construction of this
bridge is slated to start around May 15, 2000 .
Federal Highway Administration
We received a copy of a memorandum sent to our local MPO from the Federal
Transportation Administration. The memo was a Transmittal of Guidance on Bicycle
and Pedestrian Provisions for the Federal Highway Administration. The memo also
expressed their commitment, which they want to become ours, to the mainstreaming of
bicycle and pedestrian projects into the planning, design, and operation of all
transportation system. If any Town Board member would like a copy, please let me
know and I will see that they receive one .
Construction Projects
The warmer weather has allowed us to start work on our construction projects . We
continue to work on Park Lane . We were slated to put in underground drainage on E .
King Road, and were rained out. We will continue this project in April .
In March we worked on our annual cleaning of ditches, cleaning catch basins, cleaning
up parks and trails, inventories, and training. Several hydrants were replaced in March.
Upcoming Projects
We will continue to work on Park Lane and E . King Road . We will start work on
Renwick Heights Road and park and trail play structure maintenance . The brush and
leaf pick up will begin April 17, 2000 .
ghk
ATTACHMENT #4
i
Town Engineer' s Report for 4/10/00
Town Board Meeting
DEVELOPMENT REVIEW
Cornell University North Campus
The Town Engineer reviewed the Contractor' s sediment and erosion control plan and has determined that it meets the
requirements of the site plan approval.
Museum of the Earth-PRI
The Town Engineer reviewed the drainage analysis and preliminary site plan for the proposed museum addition. The storm
water management plan includes several unusual features which were incorporated due to site limitations.
Big AI' s Hilltop Quikstop
Record drawings for the project were received from the owner and were reviewed by the Town Engineer. The storm water
detention area was found not to be in compliance with the approved site plan and was referred to the Code Enforcement
Officer for action.
Maple Hill Apartments
Site plan modifications including changes to the parking lot and drainage were reviewed.
Marshall Pit — Excavation Permit
The mining plan including the sediment and erosion control plan for a proposed Gravel Pit on Mecklenburg Road were
reviewed by the Town Engineer as required by Section 70 of the Zoning Ordinance. The project would entail extraction of
approximately 90,000 cubic yards of gravel over a seven year period.
St. Catherine of Siena Church
The site plan for the proposed parking lot expansion was reviewed and recommendation made to the Planning Board.
James A Baker Institute Expansion
The Town Engineer began review of the sketch plan and consulted with the owner' s engineer regarding the watershed
analysis that would be required for the proposed project.
EARTH FILL PERMITS
No new fill permits were issued in the month of March.
City of Ithaca Proposed Spoil Site
Plans have not been submitted from the City of Ithaca. The City has indicated that they are in process of surveying the site
and preparing SEQR data.
ATTACHMENT # 5
TOWN ENGINEERS REPORT 4/ 10/00 PAGE 2
WATER PROJECTS
Integrated Water System
The Town Engineer is continuing to work with the Integrated Water Supply Committee consisting of representatives of the
City, the S.C.L. I . W.C. and Cornell University Utilities. The Commission reviewed final agreement draft at the March
meeting. The Cornell legal staff is in the process of reviewing the proposed lease agreement for the Cornell Water Plant and
comments are expected in the near future.
Warren Road Water Main Replacement
Work is completed and the Town Engineer is responding to additional claims by the Contractor.
Wyckoff Water Main Improvements
The Town Board approved the construction contract award at the March 13 meeting. The contract was signed and a notice
to proceed has been issued. Work is scheduled to start by mid April with a 2 to 3 week construction period to substantial
completion.
SEWER PROJECTS
The SJS partners are continuing to work on the revised agreement. The Town Engineer has been working with the other
municipal Engineers and the SJS attorney on technical details of the agreement.
TOWNHALL
Construction continued on the Town Hall project the month of March. Roof replacement started the week of March 27 and
due to rain has proceeded slowly.
The general contractor has completed rough framing of the basement areas and is proceeding rapidly with framing on the
first floor. Installation of sheet rock will begin as soon as the roof is completed. Work on construction of the Buffalo Street
ramp and stair replacement has started and should be completed by the end of April . The brick on the rear wall has been
installed and work on the back ramp will begin in April.
Installation of the plumbing, Mechanical and electrical work is following closely behind the general construction work
The general contractor for the Post Office started work on demolition on March 2, and installed the demising wall the week
of March 6. Demolition work continued throughout March .
C:I RPTSENGR I ERPT0004.REP
Agenda Item # 21 (d)
Planning Director's Report for April 10, 2000 Town Board Meeting
DEVELOPMENT REVIEW
The following are actions that were considered by the Planning Board.
March 7, 2000 MeetinZ:
PRI Museum of the Earth, 1259 Trumansburg Road: The Planning Board heard a brief
update regarding plan modifications for the Paleontological Research Institution's
proposed Museum of the Earth, 1259 Trumansburg Road, Town of Ithaca Tax Parcel No.
24-3-3 . 1 , Residence District R-30. Warren Allmon, Executive Director, Paleontological
Research Institution, Owner/ Applicant; David Herrick, T. G. Miller P. C., Agent.
Cornell University — North Campus Residential Initiative, Pleasant Grove Road: The
Planning Board granted Final Site Plan Approval for Cornell University ' s proposed
North Campus Residential Initiative, located on the west side of Pleasant Grove Road
and south side of Jessup Road on all or parts of Town of Ithaca Tax Parcel No's. 67-1 -1 . 1 ,
68-1 -11 . 11 68-1 -11 .2, and 68-1 -12.2, in the R-30 Residence District, comprising
approximately 14. 1 acres of land. The overall project in both the City and Town of
Ithaca is proposed to consist of new dormitories to house up to 560 new students, a new
"community commons" dining hall/ student activities center, a new road connecting the
existing South Balch Drive to Pleasant Grove Road, a new parking lot, three new soccer
fields, tennis courts and basketball courts, and bicycle and pedestrian facilities. Cornell
University, Owner/ Applicant; Kathryn Wolf, Trowbridge and Wolf, Agent.
March 21 , 2000 Meeting:
Longview Site Plan Modification, 1 Bella Vista Drive: The Planning Board granted
Preliminary and Final Site Plan Approval for the proposed addition of one lamp and
pole at Longview, an Ithacare Community, located at 1 Bella Vista Drive off of Danby
Road (Rt. 96B), on Town of Ithaca Tax Parcel No . 39-1 -1 . 31 , Special Land Use District No.
7. The new lamp and pole will be located near the intersection of Danby Road and the
entrance to Longview. Ithacare Center Service Company, Owner / Applicant; Mark A.
Macera, Agent.
St Catherine of Siena Church, 302 St. Catherine Circle: The Planning Board granted
Preliminary and Final Site Plan Approval and issued an affirmative recommendation to
the Zoning Board of Appeals regarding Special Approval for proposed site
modifications to St. Catherine of Siena Church, located at 302 St. Catherine Circle on
Town of Ithaca Tax Parcel No. 71 -1 -10, Residence District R-15. Said modifications
include repaving the existing parking lots and drives and the addition of 41 new parking
spaces, replacement of existing sidewalks, curbs and steps, replacement of existing site
lighting and addition of lighting, and changes to the landscaping around the parking
area . St. Catherine of Siena Church, Owner / Applicant; Thomas Schickel, Schickel
Architecture, Agent.
ATTACHMENT # 6
Cornell University — Renovation of Space at East Hill Plaza for Office of
Undergraduate Admissions, Pine Tree and Ellis Hollow Roads: The Planning Board
granted Preliminary and Final Site Plan Approval for the proposed renovation of 4,200
square feet of existing space at East Hill Plaza, located on Pine Tree and Ellis Hollow
Roads on Town of Ithaca Tax Parcel No . 62-2-1 . 121 , Business District C. Cornell
University's Office of Undergraduate Admissions will use the space for administrative
processing of applications to the University and will accommodate + / - 35 work stations .
Cornell University, Owner/Applicant; James Constantin, Agent.
Fill Permit for Gravel Mine, Mecklenburg Road: The Planning Board issued an
affirmative recommendation to the Zoning Board of Appeals with respect to a request
for Special Approval per Article XIII, Section 70 of the Town of Ithaca Zoning Ordinance
to allow the proposed excavation of more than 2,500 cubic yards of gravel and sand per
year from Town of Ithaca Tax Parcel No. 27-1 -14.2, located on Mecklenburg Road (N.Y. S.
Route 79), AG Agricultural District. The proposal is to excavate 90,000 + / - cubic yards
from a 4. 8 + /- acre portion of the 93 + / - acre farm parcel, which includes a reclamation
plan to return the area to agricultural use when the mining is complete. Alfred C. Eddy,
Owner/ Applicant.
Cornell University — Expansion of Baker Institute, Hungerford Hill Road: The
Planning Board considered a Sketch Plan for the proposed expansion of the James A.
Baker Institute for Animal Health at Cornell University, located on Hungerford Hill
Road on Town of Ithaca Tax Parcel No. 61 -1 -7, Residence District R-30. The proposed
expansion will include 52,000 + / - square feet of new space that will include a new
building with three floors of new laboratories and a sub-basement floor with a facility
for experimental animals, an atrium connecting the new building with the existing main
Institute laboratory building, and a new addition containing a 100 seat lecture theater.
Modifications to the parking lots and walkways are also proposed. In addition, old
laboratories in the existing main building would be renovated for future laboratory use,
and other recovered space would be used for library holdings, meeting rooms and
offices . Cornell University, Owner/Applicant; T. G . Miller, P.C., Agent.
CURRENT PLANNING DEPARTMENT PROJECTS
The following are accomplishments or issues that have been dealt with over the past
month.
SEOR Reviews for Zoning Board: Three SEQR reviews for the Zoning Board were done
since the March report: (1 ) PRI Museum of the Earth, special approval and sign variance,
1259 Trumansburg Road (refer to Planning Board actions at March 7' meeting above);
(2) special approval to construct a deck addition on a house on a non-conforming lot,
David Archung, 911 Taughannock Boulevard; and (3) use variance to renovate existing
restaurant (formerly Turback' s and Chef Yeppi) to allow restaurant and catering
business, David Raimon, 919 Elmira Road.
Codes and Ordinances Committee: The Committee met on March 15' and March 29th,
2000 to continue review of the business zones. Key issues discussed by the Committee
included (1 ) whether the Zoning Board of Appeals should have the authority to interpret
2
1
the Zoning Ordinance so as to allow uses not otherwise specifically enumerated in the
Ordinance, but substantially similar in nature (this is normally a policy decision by the
Town Board); (2) whether any drive-through businesses should be allowed in the Town;
(3) whether residential development should be allowed by right as a mixed use in
business zones; and (4) a proposed table of permitted uses in the business zones.
The next COC meeting is scheduled for Thursday, April 27' (not the regular date) where
the Committee hopes to complete its review of uses permitted in business zones and
then begin review of the completed draft chapters of the revised Zoning Ordinance.
Capital Projects Planning Committee: The April 5' meeting has been cancelled. The next
meeting of the Committee is scheduled for May 3rd . Proposed 2001 capital projects are to
be submitted by department heads by the middle of May for review at the June
Committee meeting.
North Campus Gateway Committee: The Director of Planning attended the third
meeting of the North Campus Gateway Committee on March 22nd, 2000. The
Committee reviewed several alternative revised configurations of roads in the area.
Proposed changes appear to be focusing on the intersections at Thurston Avenue Bridge,
Triphammer and Jessup Roads, and Pleasant Grove Road at A-Lot. The next meeting is
scheduled for April 11 th, 2000, where discussions on alternate designs will continue.
Spring Newsletter: The newsletter was completed and mailed on March 23`d .
LWRP Planning Committee: The Local Waterfront Revitalization Planning Committee
met on March 9' and March 30th, 2000 to continue review of draft chapters for the Plan
document. A meeting of the LWRP Oversight Committee is being scheduled for
Tuesday, April 11 ' at 2:00 p .m . in the Lansing Village Hall for review of the draft plan,
in anticipation of a public meeting sometime thereafter.
Regional Planning Group — Sewer: The Director of Planning has been attending
meetings of the Regional Planning Group in conjunction with the proposed municipal
wastewater collection and treatment system improvements at the Ithaca Joint Treatment
Plant and Cayuga Heights Plant and in the Town of Lansing. Several meetings were
held with the NYS Department of Environmental Conservation in Cortland to begin
scoping discussions for an Environmental Impact Statement that will, among other
issues, examine the potential growth inducing impacts of the proposed project.
Supervisor Valentino and Deputy Supervisor Russell are attending as the official Town
representatives on the Planning Group .
Development Review Compliance: Planning staff has spent considerable time this past
month on plan compliance for the following projects: Summerhill Apartments,
Summerhill Lane; Buttermilk Valley Estates Subdivision, Danby Road; and Cornell
University North Campus Residential Initiative.
Filename: 17p1an\ townbd\ tpreport0400.doc
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ATTACHMENT # 7
Agenda # 14e. ,
TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF MARCH 2000
MONTH SYEAR O DATE TYPE OF PERMIT YEAR # OF PERMITS AMOUNT AMOUNT
SINGLE FAMILY ATTACHED 2000 0 0 0 0
RESIDENCES 1999 0 0 0 0
SINGLE FAMILY DETACHED 2000 1 370,000 2 520,000
RESIDENCES 1999 1 60,000 2 90,000
2000 2 220,000 2 220,000
TWO FAMILY RESIDENCES 1999 0 0 0 0
2000 1 5,000 3 19,527
RENOVATIONS 1999 2 782500 5 1402500
2000 0 0 1 5,600
CONVERSIONS OF USE 1999 0 0 0 0
2000 2 38,000 2 38,000
ADDITIONS TO FOOTPRINT 1999 0 0 0 0
2000 1 8 unit apartment budding 450,000 2 4775000
MULTIPLE RESIDENCES 1999 0 0 1 11500
2000 0 0 0 0
BUSINESS 1999 1 3,000 3 871 ,804
2000 0 0 0- 0
AGRICULTURAL 1999 0 0 0
2000 0 0 0
INDUSTRIAL 1999 0 0 0
2000 6 Cornell Plantations (3) Cornell North Campus (3) 12305,000 7 12661 ,333
EDUCATIONAL 1999 1 69870 2 2269870
1 30' x 58' pole barn 8,000
1 Demolish house 4,500
I Partial roof replacement 14,278
1 Replace 2 windows and demolish deck 63128
MISCELLANEOUS 2000 4 32,906 12 2,801 ,367
CONSTRUCTION 1999 14 24, 195 6 252645
TOTAL NUMBER OF 2000 17 2,420,906 31 597427827
PERMITS ISSUED 1999 9 1729565 19 1 ,356,319
TOTAL FEES 2000 17 3,965 31 61665
RECEIVED 1999 9 460 19 2,590
Date Prepared: April 3, 2000
Dani L. Holford
Building/Zoning Department Secretary
2
TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 17
1 . 315 Pine Tree Road (P&C) - supermarket building expansion and renovations - temporary.
459 Sheffield Road - accessory structure - sauna.
116 McIntyre Place - convert carport into a garage.
4. 9 Evergreen Lane - new 26' x 47' single-family home with attached garage.
5. Danby Road (IC) - new Fitness Center.
6. 101 Conifer Circle (Linderman Creek) - new community building for multiple residence - temporary.
7. 102 Conifer Circle - new 8 unit multiple dwelling - temporary.
8. 638 Elmira Road (Ithaca Veteran Volunteer Firemen's Association) - 285 sq ft sunroom.
9. 140 East King Road - 488 square foot addition - temporary.
10. 215 Forest Home Drive - shift and enlarge a window.
11 . 197 Bostwick Road ( 1 st Assembly of God) - new church - temporary.
12. 104 Conifer Circle - new 8 unit multiple dwelling - temporary.
13 . 103 Conifer Circle - new 8 unit multiple dwelling - temporary.
14. 230 Pine Tree Road - (Cornell) - squash courts addition at Reis Tennis Center - temporary.
15. 197 Bostwick Road - new church - temporary.
16. 122 East King Road - conversion of single-family dwelling to school building - temporary.
17. 1443 Slaterville Road - replace roof deck and shingles.
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 2000 - 40
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1999 - 38
INQUIRIES/COMPLAIN'T'S INVESTIGATED THIS MONTH - 8
165 Snyder Hill Road - property maintenance - abated.
1010 Ellis Hollow Road - property maintenance - no violation found.
491 Five Mile Drive - property maintenance - pending.
4. 1022 Hanshaw Road - property maintenance - pending.
5. 165 Snyder Hill Road - building code - no violation found.
6. 305 Saranac Way - building code - pending.
7. Elmira Road and East Shore Drive - signage - pending.
8 . 116 Sapsucker Woods Road - property maintenance - pending.
From February 2000:
1 . 608 Winston Court - building code - pending.
From September 1999:
1 . 703 Hudson Street Extension - noise - pending.
From April 1999:
1 . 172 Calkins Road - property maintenance - $200 fine imposed - abatement deadline extended to 4/19/00.
From May 1998:
1 . 155 West Haven Road - building code - application pending.
2trom220 Haller Boulevard - building code - pendin .g.
March 1998:
1 . 124 Haller Boulevard - building code (illegal apartment) - pending. (apartment occupied by family member)
3
From February 1998:
1 . 803 Coddington Road - building code (illegal apartment) - pending. (apartment vacant)
2. 611 Elmira Road - building code (illegal apartment) - pending. (apartment vacant)
From January 1998:
1 . 110 Winston Drive - building code (illegal apartment) - pending. (building vacant)
From October 1997:
1 . 1447 Trumansburg Road - building code and zoning violation (illegal apartment) - pending. (apartment vacant)
From May 1995 :
1 . 1152 Danby Road - zoning and building code - pending legal action.
TOTAL. COMPLAINTS INVESTIGATED YEAR TO DATE, 2000 - 10
TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1999 - 10
TOTAL FIELD VISITS THIS MONTH - 107
Uniform Building Code - 69
Local Law and Zoning Inspections - 14 Cfl
Fire Safety - 12 (5 businesses, 4 [4units] apartments, I day care, 1 group home, 1 church)
Fire Safety Reinspections - 11 (8 apartment buildings, 1 church, 2 businesses)
Fire/Emergency Occurrences - 1 (house [kitchen stove])
Fire Occurrence Reinspections - 0
TOTAL FIELD VISITS YEAR TO DATE. 2000 - 292
TOTAL FIELD VISITS YEAR TO DATE, 1999 - 235
TOTAL SIGN PERMITS THIS MONTH - 0
TOTAL SIGN PERMITS YEAR TO DATE, 2000 - 4
TOTAL SIGN PERMITS YEAR TO DATE, 1999 - 4
ZONING BOARD OF APPEALS
I MEETING, 2 CASES, AGENDA ATTACHED
TOWN OF ITHACA ZONING BOARD OF APPEALS
NOTICE OF PUBLIC HEARINGS
WEDNESDAY, MARCH 8, 2000
7 :00 P.M.
By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings
will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, March 8, 2000, in Town Hall, 126
East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side), Ithaca, N .Y. , COMMENCING AT 7 :00 P .M . , on the
following matters :
G APPEAL of South Hill Cemetery Association, Appellant, Raymond Mayo, Agent, requesting a Special Approval from
the Zoning Board of Appeals under Article V, Section 18 of the Town of Ithaca Zoning Ordinance, to be permitted to
e expand the cemetery land area at 822 Coddington Road, Town of Ithaca Tax Parcel No. 46- 1 -9 and a portion of parcel
No. 46- 1 - 15 .2, Residence District R-30 .
APPEAL of George Blanchard, Appellant, requesting a variance from the requirements of Article V, Section 20 of the
Town of Ithaca Zoning Ordinance, to be permitted to construct an accessory building with a height of 20 + feet ( 15 foot
ON
t height limitation) to house farm equipment, located at 165 East King Road, Town of Ithaca Tax Parcel No. 44-2-7,
e
d Residence District R-30.
Said Zoning Board of Appeals will at said time, 7 :00 p.m. , and said place, hear all persons in support of such
matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments
or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring
assistance must make such a request not less than 48 hours prior to the time of the public hearing.
Andrew S . Frost
Director of Building and Zoning
273 - 1783
Dated: February 29, 2000
Published: March 3 , 2000
Town Board Meeting 4/ 10/2000
Agenda Item Number 21 (f)
Human Resources Specialist Report for March
Personnel Committee :
The committee has been working through the Employment Policies and General
Information sections of the manual . At the April 19th meeting the committee will
begin its review of the Employee Benefits section . This would leave just the
Miscellaneous section left to edit . Topics that have needed to be added to the
manual are ; Violence in the Workplace , Safety Toed Shoes , Safety Glasses ,
Computer Usage Policy , Shift Differential , On -Call Pay , Employment Physicals ,
and Stipends . Attached are the final minutes from the February meeting .
Safety Committee :
The committee has established a recommended training schedule for the
Highway Facility and Town Hall . The committee will continue working on drafting
the Safety Manual . All Highway , Engineering and Zoning employees have
received their safety toed shoe allowance for 2000 .
Wellness Program :
There have been a few employees already taking advantage of the health club
membership reimbursement program . Some employees have signed up for the
Imagine Action program sponsored by Human Services Coalition .
Training and Development :
The secretarial staff has been attending the Office Professional Certificate
Program at TC3 extension . The first three classes have been on " Maximizing
Your Personal Effectiveness Telephone Skills" and "Time Mastery :
How to Get It All Done " .
Personnel — Civil Service :
During March there were no changes in personnel at the Town . Phyllis Guest ,
Technical Services Assistant , resigned to pursue a career with O ' Brien & Gere
Engineers in Syracuse , after 13 years with SCLIWC . Department Heads
including Paul Tunison and Larry Parlett , have been working on editing the point
factor evaluation criteria . This system is used in determining the job
classification for the positions at the Town and SCLIWC .
Commercial Insurance :
I received a negligent claim against the Town by William Hathaway , on March 22 ,
2000 . Larry Parlett , Daniel Walker and myself investigated this claim . From the
investigation we were able to conclude that the responsibility of the remote water
meter is the customers . In this case the customer is Cornell University , which is
also the employer of Mr. Hathaway . Our Insurance Company has notified me
ATTACHMENT #8
Commercial Insurance Continued :
that they are denying this claim . I have contacted Cornell University Risk
Management of the claim incase Mr. Hathaway pursues the case with them .
In January there was a water damage claim made by Ms . McAdams , due to a
water main break at 2 The Byway . Originally our Insurance Company denied this
claim in February . After review by Supervisor Valentino , she has requested that
the adjuster re-evaluate his decision about this claim . In no way was the Town
negligent in this water main break , but in this instance there was nothing the
McAdams could have done to prevent the water damage .
Workers ' Compensation :
The Highway employee that you were informed about last month is still out on
Workers ' Compensation with no return to work date specified . The employee is
currently receiving only half pay from Workers' Compensation , since PERMA' s
physician declared him only partially disabled . This employee has also filed for
unemployment .
Disability Insurance :
There is currently only one Town employee and one SCLIWC employee out on
disability . The Town employee has a return to work date as April 17 , 2000 . The
SCLIWC employee does not have a specified date as of yet .
Submitted By :
Judith C . Drake , PHR
Human Resources Specialist
1
Town of Ithaca
Personnel Committee Meeting
February 23 , 2000 , 12@00 noon
At the regular meeting of the Personnel Committee for the Town of Ithaca ,
Tompkins County , New York held at the Town Hall , 126 E . Seneca St. , Ithaca ,
New York , there were present:
Members : Town Supervisor Catherine Valentino ; Councilman Ed Conley ;
Councilman William - Lesser; Dani Holford , Senior Typist ; Larry Salmi , Heavy
Equipment Operator.
Support Staff: Judith Drake , Human Resources Specialist.
Others attending : Larry Parlett and Paul Tunison from SCLIWC .
Call to order: 12 : 05 noon
Review of minutes of January 19 , 2000 meeting .
Supervisor Valentino moved that the minutes be approved without
correction , Dani Holford , second . Carried .
Agenda Item #3 : Persons to be heard : None .
Agenda Item #4 : Review of Safety Toed Shoes program from Safety Committee .
Judy explained that at the last meeting the Personnel Committed decided to refer
the safety toed shoes section of the Personnel Manual to the Public Works
Committee and then back to the Safety Committee . The Public Works
Committees' conclusion was that it should be a required program . They wanted
to use the receipt method to make sure the $ 100 was adequate . The Safety
Committee wants to try the receipts for only two to three year period . They didn 't
want to get into keeping track of receipts . The Safety Committee did not want it to
be a reimbursement . They want to give the $ 100 on the first of February as an
allowance check and then the employee would turn in a receipt . This method
would make sure the money is going for the shoes and show what is the cost of
them . This method would make sure the allowance is adequate . The Public
Works Committee wanted to make sure the shoes the employee is buying are
safety toed shoes . The Safety Committee felt it would be hard to tell from just the
receipt.
Paul explained the program used at SCLIWC . They required that they meet a
certain standard and level of protection . Usually the receipt does say Safety
Shoes . They just attach the receipt with the requisition for reimbursement instead
of giving the employee the money up front .
1
i
1
Judy explained some of the other corrections that were made for SCLIWC and
the Town in the General Information Section of the Personnel Manual . The
hours for SCLIWC were added . She read the Compensatory Time section . The
Committee discussed Compensatory Time differences at Highway, Town Hall
and SCLIWC . The manual states that SCLWIC requires a physical examination
when employees are hired . The Town does not, so the requirement will be stated
for SCLIWC only .
Performance Review was changed to bring the Town and SCLIWC to the same
form , and time frame .
Another difference is that SCLIWC pays through the meal period . Judy and Fred
worked on paid meal periods . Employees that are called into work or stay after
normal working hours will be paid through the day. Employees called in should
come right in and not prepare for a meal . They recommend that if they are called
in before six a . m . they will receive an extra '/2 hour of overtime , if they stay
beyond 7 p . m . they will receive an extra '/2 hour of overtime . There will be a
meeting with Highway employees on " How to fill out a Time Sheet" .
Weather Related Time Off:
Judy said she added SCLIWC to that. Cathy as Town Supervisor makes that
determination . Judy asked if SCLIWC wanted their own policy for closing . Paul
said he would need to think about it. If the Town closes we could call and let
them know and it would be up to the General Manager to make the decision to
close .
Judy raised the question of Town Sponsored Functions . Employees are expected
to participate and if not they should work or use fringe time . If there are religious
reasons they cannot attend there should be some accommodation . This policy
should not be too rigid .
Disciplinary policy is the one the SCLIWC Personnel Committee just passed .
Judy suggested the Committee read over the Employee benefit packet she
distributed today and make comments . It is important for the Committee to review
every policy so that when the Manual comes out it does not still need corrections .
Larry Salmi wanted to know that if someone is called in and is hurt, does the
Town of Ithaca have insurance that covers that? Worker' s Compensation covers
it. Once they are called they are working for the organization .
Adjourned : 1 : 15
3
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TOWN OF ITHACA
CASH SUMMARY OF SAVINGS and CHECKING
FOR THE MONTH ENDING FEBRUARY 29, 2000
FUND AMOUNT
GENERAL - OPERATING 762, 105
GENERAL - OPERATING 21500
GENERAL - HIGHWAY 22,760
GENERAL - KENDALL RESERVE 257
GENERAL PART-TOWN - OPERATING 313,565
GENERAL PART-TOWN, REVIEW FUNDS 81030
HIGHWAY - OPERATING 574,997
WATER 477,881
SEWER 1849870
CAPITAL PROJECT BUILDING RESERVE 883
CAPITAL PROJECT HIGHWAY EQUIPM'T RESERVE 39
CAPITAL PROJECT PARKS & OPEN SP RESERVE 82
CAPITAL PROJECT TOWN HALL 259020
CAPITAL PROJECT IACOVELLI NEIGHBORHOOD PK 116
CAPITAL PROJECT MECKLENBURG RD WTR MAIN 3,527
CAPITAL PROJECT WARREN RD WTR MAIN 279589
CAPITAL PROJECT HIGHWAY EXCAVATOR 653
RISK RETENTION 1 ,489
FIRE PROTECTION 8
FOREST HOME LIGHTING DISTRICT 2,317
GLENSIDE LIGHTING DISTRICT 896
RENWICK HEIGHTS LIGHTING DISTRICT 2,290
EASTWOOD COMMONS LIGHTING DISTRICT 2,724
CLOVER LANE LIGHTING DISTRICT 499
WINNER'S CIRCLE LIGHTING DISTRICT 11091
BURLEIGH DRIVE LIGHTING DISTRICT 19231
WEST HAVEN RD LIGHTING DISTRICT 4, 185
CODDINGTON RD LIGHTING DISTRICT 2, 150
TRUST & AGENCY - PAYROLL 10,462
TRUST & AGENCY = JUSTICE FUNDS 15,517
DEBT SERVICE 71240
TOTAL $ 24456,973
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Page 2 '
TOWN OF ITHACA
INVESTMENT REPORT
FOR THE MONTH ENDING FEBRUARY 29, 2000
ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED
( DAYS) RATE DATE PRINCIPAL EARNINGS
GENERALFUND
2116100 131 5.65% 6126100 $ 21 ,500 $ 442
2129100 13 5.60% 3113100 1 ,400,000 21831
TOTAL $ 1 ,421 ,500 $ 31273
WATER FUND
2129100 41 5.70% 4110100 $ 1000000 $ 649
SEWER FUND
2117100 74 5.50% 511100 $ 1 ,000,000 $ 11 ,306
2117100 32 5.50% 3120100 500,000 21444
2129100 13 5.60% 3113100 550,000 11112
TOTAL $ 210501000 $ 14,862
CAPITAL PROJECT FUND - BUILDING RESERVE
2116100 82 5.55% 518100 $ 276,000 $ 31489
CAPITAL PROJECT FUND - PARKS $ OPEN SPACE RESERVE
2116100 131 5.65% 6126100 $ 810000 $ 1 ,665
CAPITAL PROJECT FUND - TOWN HALL
2117100 25 5.45% 3113100 $ 1 ,350,000 $ 51109
2129100 69 5. 70% 5/8100 185,600 2,028
TOTAL $ 1 ,535,600 $ 79137
CAPITAL PROJECT FUND - IACOVELLI NEIGHBORHOOD PARK
2116100 131 5.65% 6126100 $ 63,500 $ 1 ,306
RISK RETENTION FUND
2129100 41 5.70% 4110100 $ 58,000 $ 377
FIRE PROTECTION FUND
2116100 19 5.45% 316100 $ 946,000 $ 2,721
2116100 100 5.60% 114/44 473,000 7,358
2116100 194 5. 75% 8128100 445, 000 13, 789
TOTAL $ 1 ,864,000 $ 23,868
TOTAL INVESTED PRINCIPAL 2129100 $ 7;4491600
TOTAL ESTIMATED INTEREST EARNINGS 2/29100 $ 56 ,626
Page 1
TOWN OF ITHACA
REVIEW OF BANK COLLATERAL
AS OF FEBRUARY 29, 2000
SAVINGS $ 2,4569973
CHECKING
INVESTMENTS 71449,600
TOTAL CASH ON DEPOSIT $ 919069573
FDIC INSURANCE 200,000
FMV COLLATERAL ON DEPOSIT 1210601312
OVER (UNDER) COLLATERALIZED $ 2,353,739
CASH ASSETS COLLATERALIZED OF FMV 122%
Pane 1
SUMMARY OF INTEREST EARNINGS
COMPARATIVE REVIEW OF INTEREST EARNINGS
BUDGET VS ACTUAL
FOR THE PERIOD ENDING FEBRUARY 29, 2000
FUND ACTUAL BUDGET OVER
EARNINGS EARNINGS (UNDER)
GENERAL $ 5,305 $ 41 ,000 $ (35,695)
GENERAL - KENDALL RESERVE 86 - 86
GENERAL PART-TOWN 1 ,625 3,000 (1 ,375)
HIGHWAY 2,720 61000 (3,280)
WATER 2,033 22,000 (19,967)
SEWER 8,754 30,000 (219246)
CAPITAL PROJECT - BUILDING RESERVE 1 ,387 - 19387
CAPITAL PROJECT - HIGHWAY EQUIPM'T RESERVE - - -
CAPITAL PROJECT - OPEN SPAC PLAN RESERVE 406 - 406
CAPITAL PROJECT - TOWN HALL RENOVATION & CONSTR 79311 - 7,311
CAPITAL PROJECT - IACOVELLI PARK 319 - 319
CAPITAL PROJECT - MECKLENBURG RD WATER MAIN 18 - 18
CAPITAL PROJECT - WARREN RD WATER MAIN 138 - 138
RISK RETENTION 299 1 ,025 (726)
FIRE PROTECTION 1 ,826 20,000 (189174)
COMBINED LIGHT DISTRICTS 16 - 16
DEBT SERVICE 51 200 ( 149)
TOTAL YEAR TO DATE EARNINGS $ 32,292 $ 123,225 $ (904833)
PERCENT OF BUDGET EARNED 26%
PERCENT IN EXCESS OF BUDGET -745,6
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