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HomeMy WebLinkAboutTB Minutes 2000-01-10 �1y OF 14% F TOWN OF ITHACA 21 ¢� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 �hj� *j 0 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273- 1783 FAX (607) 273- 1704 - TOWN BOARD MEETING JANUARY 10 , 2000 5 : 30 O ' clock P . M . AGENDA 1 . Call to Order. 2 . Pledge of Allegiance . 3 . Report of Tompkins County Board of Representatives . 4 . Report of Fire Commissioner. 5 . 6 : 00 p . m . - PERSONS TO BE HEARD . 6 . 6 : 15 p . m . - Consider resolution authorizing street address changes . 7 . 6 : 30 p . m . - PUBLIC HEARING : To consider approval of an extension of the contract with the City of Ithaca for fire protection services . a . Consider Resolution of Approval related to the extension of the contract with the City of Ithaca for fire protection services . 8 . Report of Town Officials for December 1999 : a . Town Clerk/Receiver of Taxes b . Highway Superintendent c . Director of Engineering d . Director of Planning e . Director of Building/Zoning f. Human Resources Specialist g . Budget Officer h . Attorney for the Town 9 . Consider acceptance for filing of the 1999 Annual Financial Report of Town Clerk . I TB Agenda - 1 / 10/2000 Page 2 . 10 . Consider establishment of Townwide Transportation Committee in place of the Cornell/Ithaca Transportation Committee . 11 . Consider ratification of committee appointments by Town Supervisor. 12 . Consider year 2000 Town Board Appointments . 13 . Consider recommendations of appointment of town representatives on various Tompkins County boards and committees . 14 . Consider designation of delegates to the NYS Association of Towns Year 2000 Training School & Annual Meeting . 15 . Consider resolutions to be presented at the Association of Towns 2000 Training School & Annual Meeting . 16 . Discuss articles for winter newsletter, ( February or early March ) . 17 . Consider referral of amendment to Section 46B of the Zoning Ordinance to the Codes and Ordinances Committee . 18 . Discussion regarding consultant to provide independent monitoring of the Cornell University Lake Source Cooling Project . 19 . Discuss North Campus Entrance Committee summary . 20 . Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 12/30/ 1999 b . TOWN OF ITHACA WARRANTS c. BOLTON POINT WARRANTS d . Approval to Close 1999 Accounting Records e . Agreement for the Expenditure of Highway Moneys f. Reimbursement to Cornell University - Historic Preservation Intern g . Regular Appointment Instrument and Controls Mechanic/Operator h . Attendance American Planning Association Conference i . Regular Appointment Assistant Town Engineer j . Regular Appointment Civil Engineer k . Ratification and Approval Duties/Responsibilities Deputy Town Clerks I . Ratification Town Clerk's Appointment of Deputy Town Clerk 21 . Review of Correspondence . 22 . Consider ADJOURNMENT . 4ty OF 1p TOWN OF ITHACA 21 ¢4- 126 EAST SENECA STREET , ITHACA , N . Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273. 1783 FAX (607) 273- 1704 Town Board Meeting 1 /10/2000 Additional Agenda Items 1 . Consider resolution of appreciation to Phillip Zarriello . TOWN OF ITHACA TOWN BOARD JANUARY 10, 2000 5 : 30 PM At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at the Town Hall , 126 East Seneca Street , there were present : PRESENT: Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov, Councilwoman ; David Klein , Councilman ; Ed Conley, Councilman (5 : 38 p . m . ) ; Tom Niederkorn , Councilman . EXCUSED : Bill Lesser, Councilman . PRESENT: Joan Lent Noteboom , Town Clerk; John Barney, Attorney for the Town ; Dan Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jonathan Kanter, Director of Planning ; Andy Frost , Director of Building/Zoning ; Al Carvill , Budget Officer ( excused @ 5 : 50 p . m . ) ; Judy Drake , Human Resources Specialist . OTHERS : Mr. & Mrs . Tony Petito , 108 Milland Hill Road ; Bob Romanowski , Ithaca Fire Department ; Drew Kumpf, 43 Highgate Circle ; Clara Hatcher, unknown address ; Richard DePaolo , 126 Northview- Road ; Chris Furst , Ithaca Times ; Kevin Harlin , Ithaca Journal ; Greg Kirkpatrick , Ithaca Fire epartment ; Brenda Cartland , Cornell ; Jeffrey Silber, 12 Muriel � . Street ; Bruce Brittain , 135 Warren oad ; Brad Pollack , 304 Saranac Way. Call to Order: The Supervisor called the meeting to order at 5 : 36 p . m . , and led the assemblage in the Pledge of Allegiance . Agenda Item No. 4 — Report of Fire Commissioner. Bob Romanowski , Ithaca Fire Department — I would like to introduce Greg Kirkpatrick to the Town Board . He is second Town of Ithaca representative on the Board of Fire Commissioners . Greg Kirkpatrick , Ithaca Fire Department — I would like to thank the board for appointing me to the Board of Fire Commissioners . Mr. Romanowski — We are still awaiting the completion of the City and Town Fire Contract negotiations . The board is hopeful that an agreement will be soon forthcoming . Paul Alexander, the City representative , has reconsidered and has agreed to serve another 3-year term as Fire Commissioner. The Board of Fire Commissioners is at full strength again . I have been re- elected by the board to serve as chairperson . Common Council passed the necessary legislation and adopted the permitting system for Places of Public Assembly and Fire Suppression System at its January 5th meeting . This is for the generation of revenue enhancements and is a requirement imposed on the Fire Department by Common Council to help defray the expenses of fire protection in the Town of Ithaca and City of Ithaca . The I TOWN BOARD PAGE 2 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED cost of services performed has been going up . It is a fee for service on a mandated service by Ne York State . These ordinances only affect the City of Ithaca . Fire Fighter Patrick Sullivan attended a juvenile fire setter conference in November of 1999 and is now a member of the Ithaca Fire Department . Their goal is to minimize and possibly prevent fires caused by children . It is a growing problem nationwide . Ithaca has recognized this early and now has a team to prevent or minimize the problem . We have had major fires caused by juvenile fire setters . The historic steamer has been refurbished and painted . The wheels are awaiting the same treatment. There was an eagle on the top of the boiler that was missing from the steamer . It turned up in Florida. Someone found it while going through someone's items . They donated it back to the Fire Department . It was sent down in 1964 to be displayed at the New York State World ' s Fair. This is when some of the items turned up missing . To get any of the missing pieces back is a real feather in the cap. Councilwoman Russell — What types of programs are being offered for the juvenile fire setters ? Will programs be offered through schools? Mr. Romanowski = Mr. Sullivan went to Massachusetts fora -conference on . juvenile fire setters . The are concentrating, on. schookeducation . Secondly, me.mbers:: of. the , P.olice� Department and the leg bar are going: to be -involved" with this . They will be or e , :on .4one :w.ith: families and children who ,g involved . If there is any indication from the schools that perhaps someone has tendencies towards : fires there will be early intervention . They are not going to throw a young child into jail , but you are going to try to help them overcome their problem . I can talk with Mr. Sullivan and ask if he could do •a presentation of the program if the board is interested . Supervisor Valentino — The board would be interested in seeing a presentation . Mr. Romanowski — I gave a copy of the roster for the Ithaca Fire Department to Supervisor Valentino . I also gave her a list of fires for November with the Town of Ithaca fire locations noted . Agenda Item No 8 — Report of Town Officials. g. Budget Officer. Al Carvill , Budget Officer — There is no financial statement for the month of December 1999 . There is no report for year ending 1999 . When the year 2000 opened , when I put the bills before board and balanced all the cash , everything was tight . For whatever reason , 1998 transactions for the month of December was downloaded into our December 1999 files . Everything shifted dates correctly . I do not know how this happened . It has added a delay to some of the financial reports . The reports are accurate . We are in the stages of doing year end accruals . The interest earnings have been verAft positive . I am scheduled for January 24th and 26th to close out all the 1999 operating year and t close out the 21 different funds . It has been very time consuming . TOWN BOARD PAGE 3 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED 1councilman Klein — What happened with the December 1998 files? Mr. Carvill — On December 24th of 1998 we prepared a final abstract 13 as we do every year . For some reason the system brought in that abstract as the 1999 abstract . Mrs . Drake helped me last week to go through a lot detail . It resulted in going line by line , check by check , transaction by transaction . The back- ups allowed us to identify all our transactions on a monthly basis . The transactions for December were there . We do not know why they were confused with 1998 . Councilwoman Russell — Did any other towns have this problem ? Mr. Carvill — No . Supervisor Valentino — Our Williamson system is a hybrid system compared to what the other towns have . Their systems are much simpler. It does look like we will be o . k . Councilman Klein — Have the bills been paid ? Supervisor Valentino — All the bills have been paid . Mr. Carvill — They were all paid on December 31 st. We are on top of it and everything is fine . The warrants will be paid . a.. . Town Clerk/Receiver of Taxes — See Attachment # 1 . Supervisor Valentino — How are we doing on collecting taxes ? Joan Lent Noteboom , Town Clerk — It is very slow right now. This means the last few weeks of January will be very busy. Councilman Klein — In the first paragraph of your report , you talk about the Open Government Forum meeting that you attended . There had been a letter in the paper from Ruth Mahr correcting the Journals report in terms of some information that she had sought from the Town . What was the information and what was the perception ? Mrs . Noteboom — I believed that I met the full requirements when that information was requested from us . I consulted the Attorney at that time . I do not totally disagree with the editorial . Councilman Klein — Was it a matter of time or content? Mrs . Noteboom — She claims that we did not allow her to be made aware of the information or given the information . She was allowed to sit down and read the information cover to cover. Under FOIL I have 5 days in which to respond in writing as to whether or not I will provide the information . I do need to write to her within 5 days if I do not provide it . We thought that we were being very compliant by allowing her to sit down at her leisure and go through the documents . We informed her that we TOWN BOARD PAGE 4 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED would be providing her the information within the 5 days as allowed under FOIL , She wanted us to make a copy right then . Councilwoman Russell — Did Robert Freeman give her a different answer? Mrs . Noteboom — Yes . Supervisor Valentino — Mr. Freeman ' s opinion was that it was available there and then , why not . As a courtesy why not just give it to them then , Attorney Barney — I had a long discussion with Mr. Freeman . At the end of the discussion he conceded that we had complied with the law in what we were required to do . He has this sense that we should drop everything as soon as anyone comes in the door. The law gives us 5 days to respond to them . We do have to provide it within 10 days . We generally provide the information within 5 days . Supervisor Valentino — We do try to be courteous , We either comply with the law or do better. We have never exceeded the time limit . Mrs . Noteboom — Ninety- nine percent of the time when someon,e ,sfills out a FOIL request they a able to take the information= with them or have it within a day or two :: r: : Councilman Klein — It really has to do with how busy the office is:: Supervisor Valentino — It - also depends upon how big the document is . If someone comes in and asks for a complete file we have to find the time to make it available . Jonathan Kanter, Director of Planning — Sometimes editorials are not reports . They get taken out of context . At the forum , it was a partial question to Mr , Freeman , He did not understand the full context even of the request . It was a public forum and the Ithaca Journal was present . It was an editorial based on a limited discussion . Mrs . Noteboom — At the forum I did not feel it was appropriate to get into a debate . If there was any questions of what I had done , then they could come to our office . b. Highway Superintendent — See Attachment #2. Fred Noteboom , Highway Superintendent — We had a meeting with Renwick Drive residents about the Renwick Drive Bridge at the Boynton Middle School . The residents that showed up questioned the parapets on the bridge . They had requested a more open design on the concrete parapets . The parapets that are going back in are 6 inches higher than the old ones . They were aggravated by the fact that they had not had a chance to look at the designs . The ones that they were looking at we final designs and everything was approved . John Lantman from the County is going to go back TOWN BOARD PAGE 5 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED he State and see if some changes can be made to the designs to address the issue . Dooley Kiefer was present and she said that she would make sure she followed up on it . Councilman Klein — They wanted it more open , not a solid wall . Mr. Noteboom — It blocked the view. They said it is a fairly attractive glen . They wanted something different . Supervisor Valentino — It was brought up at the public meeting . They said that they were going to address it then . Mr. Noteboom — They also said that they expect another public meeting sooner than the one they had . f. Human Resources Specialist — See Attachment #3. Judy Drake , Human Resources Specialist — I tried to let the board know many subscribers we have for the different health insurance . We had 45% participation in the deferred comp . Our ,, representative will come at any point that we want them . My Y2K for payroll went very smoothly. A enda Item No. 5 — PERSONS TO BE HEARD. Tony and1rene Petito , 108 Millard Hill Road = I am the Code Enforcement Officer of the" Tbwri of Newfield . I deal with illegal dumping of garbage . We have two local laws that govern control of garbage , C & D material and unregistered vehicles . Our Town Supervisor asked me to look into the dump matter on October 15th . He has asked me to continue working on it to make sure we know what is going on and the possibilities of preventing it from happening . One of our residents of Newfield brought him a notarized letter earlier this morning . See Attachment #4. Mr. Petito read the letter to the Town Board. It is addressed to the Town Board members . It is the consensus of opinions of the people that live in that area . She is hoping that the Town of Ithaca does not give a fill permit to the City of Ithaca for a possible dumpsite . Jack Clancy is the regional director of parks . He is condemning the project . Mr . Petito read quotes from Mr. Clancy; "The City of Ithaca has done extensive site work without a permit . The site is clearly visible from the Finger Lakes Trail . The noise impact on our park patrons will be significant . The noise will echo down to Enfield Creek Gorge . Peak use of the park will coincide with the times when the dump is likely to be having its heaviest traffic . The site is located on an isolated dirt road in Newfield . There is no deterrent for illegal dumping . The site was re- vegetating . The City' s actions have negated this recovery . The Town of Ithaca has worked for two years to establish zones around parks . This project is not in keeping with the Town ' s plans . " This letter was written to Mr. Walker. This came about because when the Town of Newfield found out that there was going to be dump in our backyard many months after the project was started , we contacted the State Parks . They were TOWN BOARD PAGE 6 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED concerned as well . The 12 years that I have been Code Enforcement Officer, he has investigate and brought to court many illegal dumping incidents . I found that it has to be an isolated site . It always seems to be near a gorge or a steep bank . It is always near a creek . The site that the City of Ithaca has picked out for their dump fits all those requirements for illegal dumping . I have been called early hours of the morning from Newfield residents complaining that they have seen trucks pull into certain lots in Newfield . I would investigate these calls . I have been hit and spit at . These people have no regard for the environment . They save all kinds of money by dumping illegally and it is their main motivation . This site is the perfect site for illegal dumping . Our best chance of stopping this project is to convince the Town not to issue the permit . We have started a petition and it has hundreds of signatures . The head of the petition states , "We the undersigned residents of Tompkins County strongly object to the use of the real property located off Van Ostrand Road located in the Town of Ithaca and Newfield , by the City of Ithaca for a hard fill dump . Given the property' s proximity to streams , State Park and the Finger Lakes Trail , together with the obvious impacts that such use of the property would have on the surrounding environment , we strongly believe that the property should not be used as a hard fill dump . All the people that are involved with Robert H . Treman State Park have good questions and have all signed the petition . Super-visor - Valentino — Molly Adams =.called"me today to discuss the dump . Mr. Petito — We know that the Town is. in the process of determining what the permit should be or say. I would like to know where the permit is * in the process of being completed . Daniel Walker, Director of Engineering — Currently there is no permit application on file . The City has been told what process they have to follow . They will have to file an application for an earth fill permit to the Town Engineer' s Office . The quantity thetlZo �in fill BQard f Appeals talking has toabout issue the permit . a full level of review. If it is over 250 cubic y 9 Mr. Petito — Is that per year? Attorney Barney — It is not an annual limit . Mr. Walker — It will first go before the Planning Board . It will get full environmental review. The Planning Board always holds a public hearing . The City has been told not to do anything more on the site other than stabilizing what they have done . Most of the work that was done on the site was done in the Town of Newfield . The work that they did in the Town of Ithaca was taking materials from the roadways and dumping it into the old gravel bed . They did level the gravel bed off . There were areas close to the creek . They are not doing any more work up there . They are going to do survey work . They were waiting for some specialized survey equipment . needs to be surveyed and provide the drawings . At this point there is no actual application . The TOWN BOARD PAGE 7 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED now that they have to fill it out . They are also required to get an application from New York State Department of Environmental Conservation . Councilman Klein — Is it something that might be turned down ? Mr. Walker — It is like any other approval by the Planning Board . Attorney Barney — They have to meet the criteria . Supervisor Valentino — Do we have some authority on what is going to be going into the creek? Mr. Walker — It is part of the permit process . Councilman Conley — The County has been handling the landfills . What is it for? Mr. Walker — It is not a land fill . It is a spoil disposal site for excavations , sidewalks . It is all hard fill that could include concrete , asphalt , earth , and rock . Councilman Conley — People have dumped household items . It sounds like a land fill . . Councilwoman Russell — The gate is locked . Mr. Walker — It is a controlled access site . When the City first came to me and said that they wanted to survey the site I told them that they would need a permit from us to do that . They said that they were going to take a bulldozer in and cut a road in across the land - through Newfield and that Mr. Landstrom had given them an easement . I pictured a logging trail with a few trees pushed out of the way. I did not picture the state highway. It is a 20-foot wide roadway with gravel . Councilman Conley — Should the City of Ithaca be doing that without a permit? Mr. Walker — It was not done in the Town of Ithaca . It was done in the Town of Newfield . Newfield does not have restrictions against building a road across property. Councilman Klein — The road is in the Town of Newfield and the land is in the Town of Ithaca . Councilwoman Grigorov — Do they own the land ? Mr. Walker — No . They obtained an easement from Mr. Landstrom . Councilman Conley — Why is the Town of Ithaca involved if we are talking about things that happened in Newfield ? Mr. Walker — The fill site is actually in the Town of Ithaca . They needed access to it from Newfield . There was an active fill site 1/4 mile away in the Town of Newfield . The State Parks have since i TOWN BOARD PAGE 8 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED discovered that they own 60-feet of that land and have posted it . I believe that they are still dumpin on the site . There is an active site that has no environmental controls at all and it is in Newfield right now. We will work with Newfield to help them develop an ordinance . Councilman Conley — I want to make sure that the City of Ithaca has to go through all of the hoops . Mr. Walker — They are . Supervisor Valentino — They will go through the whole process as required . Mr. Petito — I think that New York State Department of Environmental Conservation does not need to be involved in this . If all of the requirements are fulfilled , there is no possible way that the Town of Ithaca will refuse issuing a permit . It does not set right with me especially if they can give the Town hundreds of signatures against the project . Why is not the will of the people being looked at and concerned ? Supervisor Valentino — We have to obey the laws . Mr. Petito — The law says that as long as they follow all the requirements , the Town will issue the perm it . < ; Mr. Kanter The project would also be subject to the State .:Environmbntal Quality Review Act ..=Jhe have beenprojects that :havei been denied based on environmental . im pacts . The board issul-, a positive declaration , which means a full environmental impact statement might need to be done. . It then brings it into a larger review process . Mr . Petito — How do we deal with illegal dumping ? Who is going to be responsible for that ? If the trucks are unable to get through the gate , it will be dumped in Newfield . Councilman Klein — It is an issue for the Planning Board to consider . Mr . Kanter — Part of the permit process would have to have an operational and maintenance plan in place for monitoring . The City could be made responsible for any illegal dumping that occurs that is not consistent with the permit that is given . Councilman Conley — Who makes the decision that a full Environmental Impact Statement would need to be done? Mr . Kanter — The Zoning Board of Appeals would be the lead agency. Attorney Barney — The Planning Board could make a recommendation to the Zoning Board of Appeals . TOWN BOARD PAGE 9 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Andy Frost , Director of Building/Zoning - The hearing process would involve SEQR and then they would make a negative or positive determination . Attorney Barney - Does the zoning permit the use ? Mr. Frost - Fill is allowed under Section 70 of the Ordinance . It is applicable Townwide . Mr. Walker - This would be in a municipal facility. Mr. Petito - It seems very unfair to the Town of Ithaca , Town of Enfield , Treman State Park and Newfield that we are all involved in this situation because the City of Ithaca made a poor decision selecting a dumpsite next to our beautiful State Park. I am going to motivate everyone to get the petitions signs and get them to you . I had gone to the P &C downtown and asked them permission to sit in their lobby to ask people to sign the petition . I set up my table next to the video machines . I answered various questions asked by people signing the petition . The little boy playing the video game asked if he could sign the petition . This park is important to him . His grandmother and mother asked him what he was doing . He told them that he was signing the petition . They asked him why he was signing the petition . He responded that this man is trying to save the Treman State Park for me . The grandmother and the mother both signed the petition also . If contamination gets into the area and gets into private well systems , how are we going to explain it to people ? Supervisor Valentino , you returned all m, phone calls : . . You were very kind and pleasant ;to me . . f really appreciate it . It was nice seeing people that I have not seen in so many years. °I -hope the ,end result is that we can convince the City to withdraw from this project so that we can have assurance that our State Park will stay the way it is . Agenda Item No. 3 - Report of Tompkins County Board of Representatives Tim Joseph , Tompkins County Board of Representatives - I have the 1995 to 1998 proceedings of the County Board . I wanted to mention the statement that Barbara Mink made at the first meeting of the County Board this year about intermunicipal planning . She is starting an effort to put together a tax sharing agreement . I do not know how much she has been in contact with the Town . Supervisor Valentino - She asked me to sit on the committee . She has sent me some information that she has gathered on the subject . Mr. Joseph = I think that this is really exciting . I think to have real regional planning is a great idea . Development will happen in places that make the most sense instead of the place where the local government is most willing to accept it and get the tax benefits . It is the kind of planning that we would like to see . The fact that having a big store and industry located in your town has big tax benefits is a real temptation to overlook the other concerns . Tax sharing is the solution . When Ms . Mink suggested that she was going to try this . My response was that I did not think that you are i i s TOWN BOARD PAGE 10 JANUARY 10 , 200 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED going to get anybody to give up their right to try and invite development into their town . I do think tha if we do get together and do cooperative planning it would be a tremendous thing . I want to be clear that the only role that County can play in this is a facilitator. We are talking about your authority to do land use controls and planning . It would be your authority to collect the taxes . The agreement has to be between the various towns , villages and city, not with the County. The County at most can be a facilitator in bringing people together. I do hope that there is some future in this . Supervisor Valentino — When Ms . Mink called me , she talked specifically about how do we plan for sharing taxes . The committees focus would be around the sharing of the taxes . When she gave her statement at your meeting she expanded it more of the regional planning . If she had told me that when she called me on the phone , I would have pointed out to her that there is already a regional planning committee in place . Mr. Hanson from the County is working with us on that . We need to figure out how the focus is going to come together. It is an important issue for the County. It is something that we really need to share in and think about the overall good of the community. When she asked me to serve on it I was very enthusiastic. Councilwoman Russell — I think that it would be good to have County board members facilitate these discussions . Mr . Joseph — We were a little nervous that we were treading where we .did . not belong . Councilwoman Grigorov — What was the reaction from the other towns arid. villages Mr . Joseph — The County Board was favorable . I am not sure about the various town governments . I think that everyone knows that there are regional planning efforts going on . We saw that they are unlikely to be all that successful when it comes to the citing of a major industry. Agenda Item No 7 PUBLIC HEARING : Consider Approval of an Extension of the Contract with the City of Ithaca for Fire Protection Services . Supervisor Valentino opened the public hearing at 6:30 p. m. , and post-poned the public hearing until 6:32 p. m. The Town Clerk had proof of posting and publication. Agenda Item No. 3 Cont ' d . Mr . Joseph — I think that everyone recognizes the regional planning efforts . I think that the fear is that when a large industry or store is interested in moving into the area , regional planning will go out the window and there will be competition for the tax benefits . The tax sharing is intended not to replace regional planning , but to make regional planning a more realistic possibility. Supervisor Valentino — Some of the communities realize that the infrastructure and costs that are associated with the larger development is not offset by the property tax that we collect . There is huge benefit from the property tax. The sales tax that is generated is the bigger piece of the pie . do not know if all the municipalities have come to that realization , but I know that we have and t TOWN BOARD PAGE 11 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED illage of Lansing has . I think that anyone that has the big developments that in time the property tax is not a huge benefit . Councilwoman Russell — It is important because developers do tend to play off municipalities against each other so that certain protections and site plan improvements are not made in certain projects . Supervisor Valentino — I think that the time is right to do this . I think that the cooperation between the municipalities and the mutual respect makes it a good time to try to start to do something . Agenda Item No. 7 Cont ' d. Supervisor Valentino opened the public hearing at 6:32 p. m. The Town Clerk had proof of posting and publication. Supervisor Valentino — I have opened the public hearing for the extension of the contract for fire protection . Is there anyone present who would like to speak to the issue? With no persons present to be heard, Supervisor Valentino closed the public hearing at 6:41 p. m. enda Item NO.' 7a :- Resolution of Approval Related to .the -Extension of the Contract with the City of Ithaca for Fire Protection Services . Supervisor Valentino — I think that most of us realize that we are in the process of negotiating a contract with the City. The current contract expired on December 31 1999 . Although the City has assured us that they will continue the fire protection , it is in our interest to have an extension of the contract . Our first payment is due to the City February 1st. Without legal authorization of an extension of the contract , I have no authorization to sign the check and pay the City. Councilman Klein , Mr. Frost and I are working on the agreement . Hopefully we will get it completed in the next 6 months . It is at the same cost as last year' s contract . We are negotiating for a new agreement with City. Resolution No. 1 - RESOLUTION AUTHORIZING THE EXTENSION OF THE FIRE CONTRACT WI TH THE Cl TY OF I THA CA. WHEREAS, several years ago the City of Ithaca and the Town of Ithaca entered into a contract (the "Fire Contract") for the provision of fire and emergency medical services for a portion of the Town, such services being provided by the City of Ithaca Fire Department; and WHEREAS, the Fire Contract was originally due to expire December 31 , 1999; and WHEREAS, the City and the Town are conducting negotiations on the terms of a new, long- term contract for such services, but such negotiations have not yet been completed, and WHEREAS, the Town wishes to continue the City's fire and emergency services on a temporary basis pending approval and execution of a new long-term contract; and TOWN BOARD PAGE 12 JANUARY 10 , 200 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the City wishes to continue to provide such services; and WHEREAS, the City and Town have negotiated an agreement extending the Fire Contract through June 30, 2000; and WHEREAS, the Town set a public hearing for the approval of such extension agreement on January 10, 2000; and WHEREAS, such public hearing was held at which time all persons interested in the extension of the contract were given an opportunity to express their views on same; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the New York State Environmental Conservation Law known as the State Environmental Quality Review Act ("SEQR") it has been determined by the Town Board that extension of said contract is a Type ll action and therefore not subject to environmental review under SEQR; NOW THEREFORE, be it RESOLVED, that the Town Board of the ; Town of Ithaca hereby authorizes and � ratifies t extension of the Town 's Fire Contract with the. City of :Ithaca .46r a period ending June 30,E 200 t subject; to changes as approved by the Town Supervisor as ; authorized below; and it is further -.. ;1. RESOLVED, that the Town pay to the City the sum of $459, 238. 75 on February 1 , 2000, and the sum of $459, 238. 75 on March 30, 2000 for fire protection and emergency services for the period January 1 , 2000, through June 30, 2000; and it is further RESOLVED, that the Town Supervisor be, and she hereby is, authorized to execute an extension agreement with the City of Ithaca in accordance with the above resolutions and containing such additional terms as the Town Supervisor, in her discretion and with the advise of the Attorney for the Town, deems necessary or appropriate, her execution of same to be evidence of her approval of any such terms. MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as follows: ROLL CALLVOTE: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Aqenda Item No 6 Consider Resolution Authorizing Street Address Changes. Supervisor Valentino — Is there anyone from that neighborhood here to speak to the address change? TOWN BOARD PAGE 13 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED oderick Elston , 736 Five Mile Drive - I am against having my address changed . It will create a tremendous amount of work for us . I have had that address since the late 1950s . I do not understand why it needs to be done . Attorney Barney — You do not have any frontage on Five Mile Drive . Mr. Elston — My house was the original house then they started to move other houses in . Attorney Barney — The concern is that if you were to have a coronary and they sent an ambulance out to 611 Five Mile Drive , they might have difficulty finding it . Mr. Elston — We have had to call the ambulance before and did not have any problems . Attorney Barney — The emergency people are concerned about looking for a house on Five Mile Drive that is not there . Mr . Elston — My father and I signed the road over to the Town in the 1960s . My house was the original house before the Town took it over. Attorney Barney — At the time that the house was put on site , the only address that they recognized .was Five Mile Drive . Fiddler Drive is now a.: public _road . _ Mr . Elston — It is a lot of paperwork to change things just for 911 . 1 do not -see where 911 would have a problem . Supervisor Valentino — We have had to change many other addresses in the Town . Attorney Barney — The are only two addresses on Fiddler Road that are Five Mile Drive , Councilman Klein — Has the County dispatcher recommended this ? Mr. Frost — It was initially prompted by the Fire Department . Then with 911 they have problems with the Phone Company listing these according to phone numbers and addresses . The initial complaint came from the Fire Department . The Fire Department is not happy and they want to see it changed . Mr . Elston — I do not understand why they are having such a problem . They never have before . Mr. Frost — I think you have to consider the person who is responding at 3 : 00 a . m . on a snowy winter night . Supervisor Valentino — There is a network with 911 that sets things up with the computer. Mr. Frost — Nationwide there have been lawsuits from people who claim that 911 did not respond in time and caused serious injury or death . The idea is to optimize the best we can and eliminate as many problems . TOWN BOARD PAGE 14 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Gary Underwood , 734 Five Mile Drive — Our road is only 600 feet long . My cousin ' s wife does the date recording for 911 for the County . They have to be told where Fiddler Road is . I have to explain to people how to get to Fiddler Road . Mr . Frost — We have talked with 911 about these issues . Supervisor Valentino — Fiddler Road is on our official map . They need to look at the official document and will know where to go . Councilman Niederkorn — I am not convinced that this is necessary. There is a lot of discussion for nothing. Mr . Underwood — It is going to be a financial burden for myself . I have 4 or 5 vehicles . I would need to have the vehicles changed and the tax maps changed . I have business cards with my address on it . I have lived at this house for 11 years . Councilwoman Russell — I am very sympathetic to that . We do need to think about our liability. Mr . Underwood — I .have, had to call an ambulance and I needed :to- give . directions . . The Fir Department knows where our houses are . They come up and,:dump theirr_ fire . hydrant at the end our road and washiour; road � Out: Attorney Barney — In rterms of the registration of vehicles it is • not.- a major job . I understand about changing the address of the business . That is a headache . It. is like . when someone moves . You would need to notify people that we changed your address . It is not something that would be a tremendous difficulty . Mr . Underwood — I could give the wrong address in an emergency situation . Councilman Niederkorn — I would like to hear from the people who operate the system . If it were impossible for them to operate it effectively the way it is now then a change would be warranted . Councilwoman Russell — We changed an entire road name . Supervisor Valentino — Could we have someone come talk to the board ? Mr . Frost — The Fire Department gets notice of this and I believe that they were aware that we were discussing it . Attorney Barney — Under the circumstances of these two gentlemen resisting the renumbering of their homes , I am not too worried about the liability on an emergency call . The board might want t defer it for a month and invite the Fire Department to come . TOWN BOARD PAGE 15 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Mr. Elston — If my address is changed , I want my mail to be delivered on Fiddler Road . Supervisor Valentino — We have no control over the Post Office . We can request it . Agenda Item No. 5 Cont ' d. Bruce Brittain , 135 Warren Road — I want to briefly discuss the North Campus North Entrance . As you know there is no way to get from Central Campus to North Campus without going off campus . The current North Campus Residential Initiative plan does call for a road connecting from Pleasant Grove Road to Triphammer Bridge. The concern with that is a heavily traffic calmed road . The North Campus development project is going to be generating a tremendous amount of new traffic in that area . The net result of that road plus the new traffic is that there will be a net increase in traffic in the area . We need a road now and will need even more in the future . I want to speak in favor of a north entrance . It should help get traffic off the residential roads . There are some people who feel that this should have been a condition on the existing North Campus development . It could also be a condition if Cornell wishes to expand their parking or any other development in the North Campus Area . also support the concept of traffic calming south of the cut-off at Pleasant Grove Road in order to ensure that people do use the new road . I cannot `support .fCornell 's current proposal , which is .to . use existing: roadways to get from Pleasant Grove Road down to Cornell . Heights . If existing roads would solve the problem then there would not be a problem : to solve . It needs some work . He supports !the concept - arid the effort .' Brad Pollack, 304 Saranac Way — I have a problem with a repair job that the Town did . The solution is more of a headache for me than the original problem . I have lived in the house since 1990 . When if first was there, there was a Whitetail Drive , but did not continue on passed my house . When the road was put in , I had problems with drainage from the road . There was flooding several times . There was a lot of work that needed to be done . The problem that we had on our property was that during a heavy rain or snowfall we would get a lot of water that instead of draining on the road , would drain across my lawn and take a lot of silt and dirt and dump it on the lawn . Several times the Highway Department came out and removed the silt and dirt . We decided to pave the driveway. Within the year of paving the driveway I was informed that the Town was going to redo the road on Saranac Way and Whitetail Drive . I explained to Mr. Noteboom that we had a problem with water draining across the lawn and on the driveway. He suggested that a solution might be to dig a ditch that would go under the lawn and dig up the driveway and continue on . I was not aware at the time that when my driveway would get dug up that the repair work would be different than the consistency of the pavement that I originally had . When I had the driveway paved , it was less than a year before the Town tore up my driveway. The patch that is there does not match the original work of the driveway. I was under the impression that when this work was going to be done that the patch would be the same as what was on the driveway to begin with . I also did not plan on having a sewer grate plunked down on my front lawn . At one time Mr. Noteboom suggested that if we did not want the sewer grate that they could cover it with TOWN BOARD PAGE 16 JANUARY 10, 200 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED topsoil and lawn would grow over it . This did not quite happen that way. We had a sewer grate wit an old sign on top of the grade and about 2 inches of topsoil . Obviously lawn is not growing . Several times Mr. Noteboom has been out to my house . Supervisor Valentino has also been out to my Ihouse . I appreciate the efforts of saying that we are going to try and take care of this for you . However, the solutions that have been proposed have not made the driveway any better. The repair work has been kind of choppy or a cob job to something that I had done professionally by United Asphalt . When the Highway Department came in to fix the driveway did not look the way I was lead to believe that it would look . The problem is that I initially spent $ 1600 to pave the driveway. Supervisor Valentino — What are you requesting us to do ? Mr. Pollack — I would like the driveway to be repaired to its original condition . Supervisor Valentino — We did come out and offer to put the grade of number 7 on the area that we had patched that has the grade number 6 . You turned the offer down . Mr . Pollack — There needs to be a binder coat underneath the gravel and that was not put in . Supervisor Valentino — We offered to. put that same .grade back . You turned that,.offer-down . , 'Mr. Pollack — Would it have been the =same grade- as on the rest of the driveway? „ f: .want to have uniform coat on the driveway. I would like to have something done about the rusty sewer grate that is in my front lawn . When we put our home up for sale , several realtors told us that no one was interested in buying the home because it looked like a combat zone . The Highway Department did re- seed the lawn in June . Councilman Klein — The grate was to collect water . Mr. Pollack — There was a catch basin on the corner of my property . Then there is a sewer next to the driveway. Councilman Klein — In other parts of the Town people are glad to have that because it keeps the water from going over their driveway. Even though it is in the lawn , it serves a purpose . It will protect the driveway from washing out . Supervisor Valentino — It helps with several problems with several houses . Mr . Noteboom — The curbing coming off Whitetail Drive was bringing in access amount of water down . When they re-paved their driveway it was raised up . It in affect made a dam and there was no place for the water to go . This was a solution that we proposed which required cutting th driveway. TOWN BOARD PAGE 17 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED ouncilwoman Grigorov — Can you fix the driveway so that it all looks the same? Mr. Noteboom — We have attempted to talk with them about putting a seal on . Councilwoman Grigorov — Would it look like the rest of the driveway? Supervisor Valentino — It is the same grade that was put on the other driveways on that street . This is the only homeowner that complained . The other homeowners were satisfied . Mr. Pollack — I was not aware that you tore up other people' s driveways . Councilman Klein — Is the repair in the right- of-way or is it on private property? Mr. Noteboom — It is in the right-of-way. The right-of- way goes beyond the repair. Supervisor Valentino — We offered to repair within our right-of-way and to put it at the same grade as the rest of the driveway. There would still be a seam . We talked with Mr. Pollack' s wife and she did not want a seam . We made her an offer that when the construction person came out that we would pay for the part in , our, right- of-way. At that time , Mr. Noteboom thought that the estimate to do the entire driveway would be - around $ 180 . Their portion would . be $90, .and we would pay for our part , which would be $90 . They would then not have a seam for $9.0: She;turned .. down that offer . „ . Mr. Pollack — What kind of coating was offered ? Supervisor Valentino — We were talking about the grade number 7 . Mr. Noteboom — We were talking about a slurry seal . It is a liquid coating . Mr. Pollack — The slurry seal is something that the highway uses on the road . It is not what I want on my driveway. It is stuff that is loose and gravely that we will walk into the house with . I realize that the board has other concerns . I feel like I have been trying to resolve this problem for quite some time . I was told that this was the next place to go . Mr . Noteboom — It does dry fast . You do need to stay off it for a short period of time . Councilwoman Russell — What does it look like when it is dry? Mr. Noteboom — Eastern Heights Road had it done . Supervisor Valentino — It is a usual repair that we do . Mr. Pollack — If I am not happy with what is usually done , then I have to say well that is what they usually do . It is unfortunate that we had just paved the driveway . I had asked to have the problem corrected . We went back and forth between whose responsibility was it that we had flooding . Was it i I TOWN BOARD PAGE 18 JANUARY 10 , 200 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED the developer or the Town ? When I asked to get the problem taken care of , I feel that the solution not satisfactory. Councilman Klein — The drainage has been taken care of . You no longer have all the silt washing across the driveway. Mr. Pollack — That is true . Councilman Klein — What would completely please you ? Mr. Pollack — I would like the driveway to look like it did to begin with . This is to have it with a uniform coat , not a slurry seal . A slurry seal is what is put on a road . It is not put on a driveway. Councilman Klein — It is a more durable coat . Supervisor Valentino — This is the procedure that we have for correcting the road repairs within our right-of-way. I think that for the Town to do someone' s private driveway sets a new precedent . The driveways look the same in the neighborhood . Councilman Klein - The real mistake was that Mr. Pollack . had- a finer top - coat and wearing surfa than what the: Highway,Department put down . Mr. Pollack ;-' 4"I' was under the,.-impression that the repair- was: going to match what was there . I woul not have had the driveway torn up if it would not match . Supervisor Valentino — I think that we would be wrong to go up and re-do the driveway . Mr . Noteboom — We can do that , but there will still be a seam where it meets . Mr. Pollack — I paid out of pocket expenses to have it sealed so that it would look like it was the same color. It is a different texture . I was told by United Asphalt that it would not wear the same way. Supervisor Valentino — There are people who like the grade number 6 because it gives better traction . It is personal preference . What do we want to do ? Councilwoman Grigorov — The coat will not track into the house after it is dry. Mr. Pollack — They showed me what the slurry looked like . They put some on the road in front of our house . Mr. Noteboom — We had instructed that the driveway be coated . TOWN BOARD PAGE 19 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Mr. Pollack — I am not convinced that it does not move around . I appreciate the time that the board has given me . It is a frustrating thing . Every day I walk out and see the driveway and think that I should have shut my mouth . Supervisor Valentino — The best that we can offer is to coat the driveway in the right-of-way. Mr. Noteboom — As I understand , United Asphalt used the number 7 grade . This will not happen until the spring because the productive plants are closed . Councilwoman Russell — This does set a precedent for the other driveways . Councilman Klein — I think that generally we do try to match the driveways . This is the first time I remember this coming up as an issue . Mr. Pollack — I would like to have a suggestion about the sewer grate in my lawn . Councilman Klein — It is in the Town right-of-way. It is very consistent with what we have been doing in the northeast. We have been eliminating the ditches to go to underground drainage . It is a visual improvement . Richard De Paolo , 126 Northview= Road I would like to speak to therdiscussion : of the -: monitoring consultant for the Lake Source Cooling project . Mr. De Paolo provided handwritten notes made by Phil Sweeney. He is the section chief at EAP Region II . There are handwritten notes at a meeting between the EPA and Cornell University representatives . To my knowledge , this is the first time that a Cornell University representative is acknowledging a statistically significant increase in algae and phosphorous . The EPA was involved as a result of citizen input. During the course of review, they met with representatives of citizens , New York State Department of Environmental Conservation , and Cornell University. As a result of their fact-finding pursuit they made a proposal to Cornell and the New York State Department of Environmental Conservation . It is a 3- point proposal that we feel is a good proposal . The EPA called for the development of explicit criteria that would be used to determine if the project is causing adverse impacts . This means that the New York State Department of Environmental Conservation has always reserved the right to re-evaluate the discharge location if there is a statistically significant affect . The EPA wanted to establish numeric thresholds . They wanted an outflow relocation study to know in advance what the benefits of moving the discharge to the deeper water would be . They also wanted to develop with Cornell University and New York State Department of Environmental Conservation offset projects . The EPA was basically saying that they acknowledge that this project is going to discharge phosphorous . It means that the loading of the pollutant needs to be reduced by a ratio of 2 : 1 . The problem is that the evaluation process is at the discretion of the New York State Department of Environmental Conservation . The Town relinquishes its power to exercise oversight when the zoning TOWN BOARD PAGE 20 JANUARY 10, 200 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED permit was granted . The Town ' s role at this point can be one of keeping an eye on the project . T -town is hamstrung when it comes to being involved in a decision making process . Supervisor Valentino — We can suggest changes . Mr. De Paolo — I am glad that the Town is committed to an impartial monitoring consultant . The power of the Town 's role could be enhanced greatly if the development of explicit numeric criteria was to take place prior to the discharge occurring . The Town consultant could look at the data and identify statistical trends . am proposing that the Town consider that this is the genesis of the EPA' s involvement . There are two things different today. You have acknowledgment of a statistical increase algae . The Town should try to get as much power on the backside as possible . I propose that the Town follow the lead of the EPA. It is a good proposal . It gives the safe guards that are necessary. It allows Cornell to go forward . It cleans the end of the lake up as a result . Councilwoman Grigorov — Whose notes are they and what meeting are they from ? Mr. De Paolo — They are made by Phil Sweeney. He is the section chief at EPA Region II . Mr. "Sweeney faxed these notes -to Hal Craft. % I have other documentation . , c.;New . York State Departme :of Environmental Conservation.-and Cornell University do not want;4o<b.e:�::responsib lee and -lay out t cash , the EPA feeling =thatoit 'did not have the administrative authority1o`im1pose the agreement cav in . Agenda Item No. 8 — Report of Town Officials . c . Director of Engineering — See Attachment #5. Mr. Walker — We had our pre- construction meeting this morning for the New Town Hall . The contractor is going to start work within the next few days . The Post Office now has a contractor. Attorney Barney — What is the status of the wall ? Mr . Walker — The wall will be built as soon as they start construction . Supervisor Valentino — They are going to start meeting with our contractors so that they can coordinate projects . Mr . Walker — We will be soliciting schedules from everyone . If it looks like the construction of the wall will not happen in time , I will be soliciting a proposal from our contractor to put the wall up . I will send a letter to the Post Office that any costs that we incur will be passed on to them . I talked with the people who will have the job during the pre-bidding process . I think that they are an aggressi contractor . TOWN BOARD PAGE 21 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED ouncilman Klein — What is the time limit for completion ? Mr. Walker — It is 120 days . It is May 10th . Our general contractor is anxious to get the job done because they have other work that they want to start . Attorney Barney - I am still concerned about the wall . If we are delayed there , we could get delayed claims . Mr. Walker — There will not be delayed claims . Our contractor will be paid to put it up . There is a lot the contractor has to do before he has to work on the wall . When the Post Office does start , their contractors work extremely fast . They told us that they could not move for months . They then had a contractor to build a new space and two weeks later they were moved . d. Director of Planning — See Attachment No Mr. Kanter — I wanted to highlight the Six Mile Creek Reparian Buffers Partnership . It is going to involve the Conservation Board ' s participation with the group . It is an informal assemblage of some of the groups that are involved with the water quality in Six- Mile Creek . It was initiated by the City, but also involves the Town of Caroline , Cornell Cooperative Extension , Finger Lakes , Land Trust . The initial work is being done by the City under a grant that was related to the program . . The City has applie.d-ifor another grant that would be. more;- along . the, lines of buffer preservation . ; .There,, would , be , educational aspects to educate homeowners responsibilities for protecting the stream . areas . . Land acquisition funds might be involved with it . : The City wanted representation of the communities in the areas where these things are going on so that they could have a feedback mechanism . Our Conservation Board felt that it was a good presentation . They would like to participate in the informal group . If it becomes anything more formal , then it would need to come to the Town Board for authorization . At this point it is a discussion group with a forum for informational exchange . Supervisor Valentino — Would Sue Ritter be our contact person ? Mr. Kanter — She is our contact person . She would probably go to the meetings . It is informational reporting. Councilwoman Russell — I feel that the community and Town Board need to have a presentation on why we need reparian buffers in place . Mr. Kanter — We should try to do that again . Councilwoman Russell — We need to have everyone understand why we need these efforts to move forward . Mr . Kanter — There are probably some new Planning Board , Town Board , Conservation Board members that have not heard the presentation . I I TOWN BOARD PAGE 22 1 JANUARY 10, 200 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Mr. Walker — The Town might be funding more of the study than is apparent based on th environmental laboratories . Supervisor Valentino — We understand that . TVIr. Kanter — My initial thought was when are they going to ask the Town for money. Supervisor Valentino — They are already getting some money. e. Director of Building/Zoning — See Attachment #7 . Mr. Frost — The report shows monthly and yearly totals . An annual report will be presented at the February meeting . The building permits are essentially the same numbers as 1998 . The number of use single-family residences is the same as 1998 . The number of two-family residences is down . The other categories are very close in numbers and dollars spent . The overall dollars for construction in 1999 were similar to 1998 . Under the monthly report for the building permits has zero permits for 1999 and it should be 1 permit for 1998 . There :was % -an increase of about 4,0, :Certificate. ;of ; Occupancies issued . There>.w,as more; activity -house sales . The number of cornplaihts investigated . is similar to 1998 . We:will : be; breaking .aho down according to the types of" 'complaints , in the . annual report . The number of field visits wa increased slightly. The number of sign permits is about the same as 1998 . We did have 3 fires in December. One was a significant house fire by Supervisor Valentino' s house . A candle started it . We had a minor electric stove fire . We had a torch that ignited items in a Cornell University lab . We did issue a fireworks permit for the December 31St fireworks at Ithaca College . The 1999 financial report shows a break down of money collected throughout 1999 . The dollars received comes from operating permits and some temporary Certificates of Occupancy. Supervisor Valentino — Has the bakery addition gone before the Zoning Board of Appeals ? Mr. Frost — It is scheduled for the Wednesday meeting . I advertised it as a special approval and a variance . My gut feeling is that it is a use variance . I have also advertised it as a special approval since the property is non - conforming zoning . The use as a bakery is not permitted . We do have some opposition to it . Councilwoman Russell — Why is it a non - conforming use? Mr . Frost — The property falls between an Agricultural Zone and Residential Zone . The barn is located in the residential zone and the fruit stand has been around prior to zoning and is no conforming . You cannot have a fruit stand in an R- 15 zone . TOWN BOARD PAGE 23 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED ouncilwoman Grigorov — It is legal at this point . Mr. Frost — It is legally non -conforming . The courts , based on information that we have in Town Hall , have found it to be legally non -conforming . The bakery is clearly not a permitted use . It is under new ownership . There was a prior owner who was not well liked by some of neighbors . The neighbors that I have talked to while not entirely in favor of this proposal do want to see this owner succeed . However the Zoning Board of Appeals may decide , I think that there will be a clear recommendation should they consider a favorable vote , that it be referred to the Planning Board for site plan . Supervisor Valentino — What type of bakery would it be? Mr. Frost — The intent is to bring in bakery equipment and having someone baking fulltime and selling the goods . They would be selling the items there . It is not clear to me if they intend to sell off-site . I have heard that it is their intent. Mr. Kanter — It sounded like it would be to supplement the farm stand activities and businesses there . Questions on parking , traffic, access and circulation came up . We felt that there was not sufficient information in what they had given us . Mr . Frost - Site plan is not required by Zoning Board of Appeals . Mr. Kanter and I discussed; that ., the. .. . Zoning .Board of..Appeals could refer it onto Planning : Board .,fo, r:site ; plan . Councilwoman Russell — There are issues of entering the road . It is a fast highway . Mr. Frost — Some of this was debated in the courts years past . There are some arguments to be made in terms of helping farmers . Councilman Klein — Under the building code , some bakeries are also considered industrial uses . Mr. Frost — If they were producing wheat on site and then converting the wheat to bread it could be argued that it is an accessory use . Councilwoman Grigorov — It is a home business . Councilwoman Russell — In our new zoning we allowed farm stands . Mr. Kanter — They are allowed in R- 30 , but not R- 15 . Mr. Frost — The Zoning Board of Appeals has in the past had conditions of approval by sending them on to the Planning Board . Agenda Item No. 9 — Acceptance for Filing of the 1999 Annual Financial Report of Town Clerk — See Attachment #8. TOWN BOARD PAGE 24 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Resolution No. 2 = Town Clerk 1999 Annual Report. WHEREAS, the Town Clerk has presented her 1999 Annual Financial Report to the governing Town Board for their review and approval for filing; and WHEREAS, the governing Town Board has reviewed and accepted the said 1999 Annual Financial Report of the Town Clerk, now, therefore be it RESOLVED, that the governing Town Board does hereby accept and approve for permanent filing the attached 1999 Annual Financial Report of the Town Clerk. MOVED Councilman Klein, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No 10 Establishment of Townwide Transportation Committee in Place of the Cornell/Ithaca Transportation Committee. Supervisor Valentino — A Townwide committee : would make more sense than just a committee th focused on -the Northeast area . We thought that -with the NESTS study it would be a chance for th committee `to help wifh the recommendations ` that have already, been worked on . We want to. bui on"work` that' has been done . . . e Councilwoman Grigorov — Is Cornell involved with this committee? Mr . Kanter — It depends . I did talk with John Guttenberger who is the vice-chair of the existing committee . He indicated that while he would want Cornell University to be involved in some of the discussions , he felt that if we went to a Townwide Transportation Committee that there would be a number of discussions that would not involve Cornell University. We were thinking of having an overall committee and when discussions come up that involve Cornell University that they could come to that meeting . It would involve some reconfiguration of the committee . Supervisor Valentino — How do you see this connecting with the MPO ? Mr . Kanter — We have an informal basis of inviting Fernando de Argon to our Cornell Transportation Committee meetings . We might want to have him as a formal representative on the town committee . We would have more specific things that we could bring to the MPO if they needed from the Transportation Committee . Supervisor Valentino — There are some items that we have brought up at the MPO , but they do not move forward very well . This committee might help coordinate more . Councilman Niederkorn — Is this a prelude to the transportation element of the Comprehensive Plan TOWN BOARD PAGE 25 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED . APPROVED r. Kanter — That would be one of the main reasons to initiate a Townwide committee . It has been one of the main stated priorities of the Comprehensive Plan . Every year we put it in the work program . Councilman Niederkorn — First , we need to establish a committee . Mr. Kanter — This is not abolishing the old committee , but it is expanding and broadening its functions. I talked with John Guttenberger about the possibility of holding a Cornell Town Transportation Committee meeting just to discuss reconfiguring the meeting . That committee was set up to address concerns around the Precinct 7 Orchards area when we were implementing the SLUD . Forest Home remains a concern with traffic in the area . Councilwoman Russell — We need to decide if we still need Forest Home membership , if so do we add other members from areas of the Town . Councilwoman Grigorov — If it is a new committee , we can change it . Mr. Kanter — We have one representative from Forest Home , one east Ithaca representative , two Town Board members and on Planning Board representative . Councilwoman Grigorov . - .,The areas might not want specrfic.� representation , x . Agenda Item No. 11 — Ratification of Committee Appointments by Town Supervisor. Supervisor Valentino — I tried to keep the committee appointments the same . I thought that as long as everyone is satisfied then there was no reason to change representatives . Do we have a representative to fill the Conservation Board vacancy on the Codes and Ordinances Committee ? Mr . Kanter — It is a new vacancy. Jon Meigs did not seek re-appointment . Councilwoman Russell — The chair of the board usually serves on the Codes and Ordinances Committee . Mr. Kanter — He took the chair position with the condition that he did not have to have a lot of other responsibilities . I do not think that they have discussed who would be willing to do it . This board needs to decide if they want to have somebody from the Conservation Board . Mrs . Noteboom — Historically it has always been the Conservation Board chair. There is nothing that requires it . Councilwoman Grigorov — Eva Hoffmann is a member of the Conservation Board and Planning Board . i TOWN BOARD PAGE 26 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Councilwoman Russell - It would still be nice to have Conservation Board members . Mrs . Noteboom - She has always asked to be on the Codes and Ordinances Committee as a resident , Mr. Kanter - We could let the Conservation Board discuss it more . Supervisor Valentino - I do not think that we have the Recreation Partnership Board appointment . Mrs . Noteboom - It was done at the December 31 st meeting . Councilwoman Russell - The Intermunicipal Planning Group associated with the Intermunicipal Sewer Negotiations is called the Regional Planning Group . Resolution No 3 ar Ratification of Town Supervisor's = Year 2000 Committee Appointments. BE IT RESOLVED, the governing Town Board of the Town of Ithaca hereby ratifies the appointments of those individuals as listed to the various titled committees and boards made by the Town Supervisor, . Catherine Valentino: TOWN OF ITHACA .COMMIT.T.EES/BOARDS Capital Panning -Committee: Catherine Valentino, Supervisor (Chair). ,x Carolyn Grigorov, Councilwoman Mary Russell, Councilwoman Alfred Carvill, Budget Officer Fred Noteboom, Highway Superintendent Jonathan Kanter, Director of Planning Daniel Walker, Director of Engineering Tracy Mitrano, (Planning Board Representative) Codes and Ordinances Committee: David Klein, Councilman (Chair) Carolyn Grigorov, Councilwoman Mary Russell, Councilwoman Thomas Niederkorn, Councilman Eva Hoffmann Fred Wilcox, Ill. (Planning Board Representative) (Conservation Board Representative) James Niefer (Zoning Board Representative) Staff Support: John C. Barney, Attorney for the Town Andrew Frost, Director of Building and Zoning Jonathan Kanter, Director of Planning Joan Lent Noteboom, Town Clerk r TOWN BOARD PAGE 27 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Personnel Committee: Catherine Valentino, Supervisor (Chair) William Lesser, Councilman Edward Conley, Councilman Dani Holford, Senior Typist (Town Hall Facility Representative) Larry Salmi, Heavy Equipment Operator (Highway Facility Representative) Staff Support: Judith Drake, Human Resource Specialist Public Works Committee: David Klein, Councilman (Chair) Catherine Valentino, Supervisor Edward Conley, Councilman Staff Support: Fred Noteboom, Highway Superintendent Richard Schoch, Parks Maintenance Manager Daniel Walker, Director of Engineering Safety Committee: Fred Noteboom, Highway Superintendent (Co-Chair) Judith Drake, Human Resources Specialist..(Co-Chair) Edward Conley, Councilman Town Hall Representatives: Creig Hebdon, Assistant Town Engineer . Kristie Rice, Assistant Bldg. Inspector Zoning Officer Highway Department Representatives: David Boyes, Motor Equipment Operator Scott Dean, Motor Equipment Operator Water/Sewer Special District Assessment Review Committee: David Klein, Councilman (Chair) Catherine Valentino, Supervisor Mary Russell, Councilwoman Daniel Walker, Director of Engineering Jonathan Kanter, Director of Planning Joan Lent Noteboom, Town Clerk Mary Bryant, Senior Typist Staff Support: Alfred F. Carvill, Budget Officer INTERMUNICIPAL COMMISSIONS, COMMITTEES BOARDS SUPERVISOR'S APPOINTMENTS - TOWN OF ITHACA REPRESENTATIVES Cavuqa Lake Watershed Management Plan Intermunicipal Organization TOWN BOARD PAGE 28 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Carolyn Grigorov, Councilwoman Cornell Community Waste Management Advisory Committee: Mary Russell, Councilwoman Fire Contract Negotiating Committee: Catherine Valentino, Supervisor David Klein, Councilman Robert Rowmanowski, Fire Commissioner Andrew Frost, Director of Building/Zoning Integrated Water System Committee " (SCLIWC Ad-hoc): Catherine Valentino George Conneman Regional Planning Group Associated with the Inter-Municipal Sewer Negotiations: Catherine Valentino, Supervisor Mary Russell, Councilwoman. Ithaca- Tom kins Count Trans Ortation Council Metro olitari Pianhir► .Or. ,anization Polic Committee: Catherine Valentino, Supervisor William Lesser, Councilman (Alternate) Ithaca Tompkins County Transportation Council Metropolitan Planning Organization Plannin Committee: Jonathan Kanter, Director of Planning Fred Noteboom, Highway Superintendent Staff Support. Planning Department Director of Engineering Sewer Contract Committee: Catherine Valentino, Supervisor Mary Russell, Supervisor Staff Support - Daniel Walker, Director of Engineering Alfred Carvill, Budget Officer Tompkins County Intermunicipal Cable Commission: Catherine Valentino, Supervisor Staff Support : Joan Lent Noteboom, Town Clerk TOWN BOARD PAGE 29 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED John C. Barney, Attorney for the Town MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 12 — Year 2000 Town Board Appointments . Mrs . Noteboom — Allison Eddy is willing to continue to serve on the Agricultural Committee . Tom McMillan has requested appointment . He was Elsie McMillan ' s brother. We still have two terms open . Supervisor Valentino — We have an opening on the Ethics Committee for a Republican . Councilman Klein — Who is on the Ethics Board now? Mrs . Noteboom — Deborah Gregg , Max Penski , and Reverend Jones . We have a vacancy for a republican . Councilman Klein — Did we bring it up to the Republican Committee? Supervisor Valentino — Yes . Resolution No. 4 - Town Board Appointments. BE IT RESOLVED, the governing Town Board hereby appoints the following individuals to serve on the listed Boards and Committees for the Town of Ithaca for the Terms of Office indicated retroactive to January 1, 2000: Agriculture Committee (Chair is appointed by majority vote of members at first meeting of year.) NAME/ADDRESS TERM Christiann Dean January 1 , 2000 - December 31 , 2000 Buttermilk Farm, 330 W. King Road (One Year Term) Alan T. & Debbie Teeter, 71 Gray Road January 1 , 2000 - December 31 , 2000 (One Year Term) James S. Ainslie, 245 Hayts Road January 1 , 2000 - December 31 , 2000 (One Year Term) TOWN BOARD PAGE 30 JANUARY 10, 200 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Thomas McMillan, 812 Elmira Road January 1 , 2000 - December 31 , 2000 (One Year Term) Nelson Eddy, 430 Bostwick Road January 1 , 2000 - December 31 , 2000 (One Year Term) Ethics Board Debra Gregg, 502 Turner Place Chair = January 1 , 2000 - December 31 , 2000 Human Services Coalition Fred Noteboom, 1122 Danby Road January 1 , 2000 - December 31 , 2000 Interviewing Committee Appointments by Town Board during the year as needed. Records Management Advisory Board Term: January 1 , 2000 - December 31 , 2000 Iry Mary Russell, Chair Joan' Lent Noteboom, RMO Lisa Titti - Records Network Specialist Catherine Valentino, Supervisor Daniel Walker, Director of Engineering Mary Bryant, Senior Typist Tompkins County Joint Youth Commission Term: January 1 , 2000 - December 31 , 2000 Sandra Gittelman, 109 Tudor Road Diane Jayne, 2251 N. Triphammer Road Janet Harper, 109 Randolph Road (Cayuga Heights Representative) Town Historian Term: January 1 , 2000 December 31 , 2000 Geoffrey Morse, Library Assistant DeWitt Historical Society 401 East State Street Ithaca, NY 14850 TOWN BOARD PAGE 31 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED MOVED Councilwoman Russell, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 13 — Recommendations of Appointment of Town Representative on various Tompkins County Boards & Committees. Mrs . Noteboom — Supervisor Valentino has asked that we amend it to say Tompkins County Board Representatives and City of Ithaca . She would like to add Richard Fischer to the Natural Areas Commission of the City of Ithaca for a term to be determined by the City of Ithaca . Supervisor Valentino — This is a reappointment for him . We need to send a recommendation to the City. Mrs . Noteboom — We might want to hold off on the Tompkins County Joint Operations Committee until February. Supervisor Valentino — We asked Bob Romanowski if he would serve on it and he is thinking about it . Resolution-' No. 5 - Town Board Recommendation of Appointments to Tompkins County Boardiof Representatives. BE IT RESOLVED, the Town Board of the Town of Ithaca hereby recommends and requests that the Tompkins County Board of Representatives appoint the following individuals for the terms of office indicated to serve as Town of Ithaca representatives on the noted board, committee, and/or council. Tompkins County Environmental Management Council: (2- Year Term) Elissa Wolfson, 132 Rachel Carson Way, Ithaca (Conservation Board member) Term: January 1 , 2000 - December 31 , 2001 Tompkins County Local Waterfront Revitalization Program Planning Committee: Jonathan Kanter, Director of Planning Tompkins County Planning Federation: (3- Year Term) Fred Wilcox, Ill. , 109 Juniper Drive, Ithaca (Planning Board Chair) Term: January 1 , 2000 - December 31 , 2002 TOWN BOARD PAGE 32 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED City of Ithaca Natural Areas Commission: Term - (Determined by City) 13ichard Fischer, 135 Pine Tree Road, Ithaca (Conservation Board member) /MOVED Supervisor Valentino, SECONDED, Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No 14 — Designation of Delegates to the NYS Association of Towns Year 2000 Training School & Annual Meeting. Supervisor Valentino — Mrs . Noteboom has not heard from anyone . Mrs . Noteboom — I need to know by tomorrow to get reservations in . _Resolution No 6 Official Delegate and Alternate Delegate Year 2000 NYS Association of Towns Annual Meeting. WHEREAS, the NYS Association of. Towns Annual Meeting will be held on February .20-23 200,0 in , New York City; and WHEREAS; the Town of Ithaca is a member -in - good standing with the N YS , Association 'Towns and is eligible to have voting rights. at 't . e. said meeting; and WHEREAS, it is necessary for the governing Town Board to appoint an Official Delegate and Alternate Delegate who have voting rights on behalf of the Town of Ithaca at the said meeting; now, therefore be it RESOLVED, the governing Town Board of the Town of Ithaca hereby appoints Mary Russell, Deputy Town Supervisor as the Official Delegate; and Catherine Valentino, Town Supervisor as Alternate Delegate on behalf of the Town of Ithaca at the 2000 NYS Association of Towns Annual Meeting. MOVED Councilwoman Grigorov, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No 15 Resolutions to be Presented at the Association of Towns 2000 Training School & Annual Meeting . Mrs . Noteboom — We have not received anything . It will be on the February agenda . Agenda Item No 16 Articles for Winter Newsletter , ( February or early March ) . t TOWN BOARD PAGE 33 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED upervisor Valentino — Mr. Kanter needs to have ideas for articles in the newsletter. Mr. Kanter — We are hoping to have draft articles in our office by mid- February. The timeframe for getting the newsletter out would be mid- March . Councilman Klein — The highway paving projects would be a good article . Supervisor Valentino — We should do something that outlines the more important committees and their status on projects . It could describe who is on them and what they are working on . Councilman Niederkorn — Could you do graphics for the rendering of the Post Office? People might not know what it looks like . Mr . Walker — We will have photographs of the Post Office in the newsletter. We do have a digital camera . Agenda Item No. 17 — Referral of Amendment to Section 46B of the Zoning Ordinance to the Codes and Ordinances Committee. Councilman Klein — Mr. Frost , did you ask for this referral ? Mr. Frost — It was " initiated by me in consultation with Mr . .Kahierc.and Supervisor Valentino . We have . projects that have made some changes to their site plan that some m.ight believe that they are minor . . enough that they should not go back to the Planning Board . The way that the Town has modified Section 46B of the Ordinance it requires essentially anything that anyone does to go back to the Planning Board . One such item was an Ithaca College building that was downsized from the original building and some windows were eliminated . This came back to the Planning Board and there was some sentiment that perhaps it should not have . It is a tough issue because there are all types of things that could come up that voice some concerns . The frequency of these occurrences might be very rare . None the less , there is some agreement that perhaps that at least Codes and Ordinances Committee should review what we have done to see if there is some process that could be done that would allow some movement of some projects to go forward without coming back to the Planning Board while acknowledging that there could be some changes that are made that could be reviewed in -house . Councilwoman Grigorov — I think that the fact that it was not necessary for one project to be re- approved does not mean that the idea of having re-approvals is not appropriate . We have had some back luck a couple of times . Mr. Kanter — Should a reduction of a footprint or size of building if in the same place on the site trigger a site plan review? There could be some thresholds . Attorney Barney did draft some proposed language that would address architectural and aesthetic issues . It has not been discussed with Codes and Ordinances Committee . TOWN BOARD PAGE 34 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Councilman Niederkorn — I think that we should refer it to Codes and Ordinances Committee for report . [Mr . Kanter — My recommendation it that this not be accelerated or done out of the context with the rest of the Zoning Ordinance that is currently being done . It should be done in conjunction with those revisions . Councilman Klein — Is it creating problems ? Supervisor Valentino — We have had a couple of problems . Councilman Conley — I would like to get a sense of what the front of the P&C is supposed to look like and what it was approved at. All of the drawings that I have do not show what the fagade was supposed to look like . They did put a post in front of one of the retail stores . There is going to be a lawsuit . Mr . Frost — I have talked with TG Miller about it . Councilman Conley — The owner would like to see what the plans look like . They did put the planter in and said .that the Town . of ,Ithaca made them put in . .. . .l understand that is not the case . The Tow of Ithaca requested landscape islands to create traffic! circu.lation . . . .They did put a tree in frontF of. retail store . .. Attorney Barney _ You need to come in and sit down with Mr. Kanter to see what the plan . Mr . Frost — There was review over signage that went before the Planning Board and Zoning Board of Appeals . Supervisor Valentino — We need to check on the drawings . Councilwoman Russell — Mr. Frost , are you saying that what is going on is in agreement with what was approved ? Mr. Frost — To the best of my knowledge yes . TG Miller has sent certified letters saying it was in accordance with the foot print . Councilman Conley — The fagade was put on over 10 feet beyond the building . Mr . Kanter — There is an elevation drawing that shows where it is to go . Mr . Frost — It is easy to . determine compliance . Had we known before the meeting , we could have answered the questions . AM TOWN BOARD PAGE 35 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Attorney Barney — If it is part of the overall revision , he does not know if the boards wants to make a motion on this particular section because we are reviewing Sections 1 -4000 . The initial thought is that we want to do something on the current Zoning Ordinance that needs Codes and Ordinances Committee input . Councilman Klein — If we are surviving the way that it is now, I would opt not to delay the Zoning Ordinance , Resolution No. 7- Referral of Amendment to Section 46B of the Zoning Ordinance To The Codes and Ordinances Committee. BE IT RESOLVED, the governing Town Board does hereby refer consideration of an amendment to Section 46B of the Zoning Ordinance to the Codes and Ordinances Committee for a recommendation and report as part of the overall review of the Zoning Ordinance revisions. MOVED Councilman Niederkorn, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. A ends Item No. 18 — Discussion Re ardin Consultant to ProvideIndependent Monitoring of Fie Cornell University Lake -source- Pro' ect. Supervisor Valentino — We' need to start thinking about how we want to proceed to find a consultant . Mr. Kanter, were you able to contact Ellen Harrison . Mr. Kanter - No . I did find out more about the status of the project and timing . The project is proceeding rapidly. According to Lanny Joyce , their timeframe is to have the heat exchange plant up and running in June or July. They would start putting the beginnings of the overall system into effect . They would be looking for a Certificate of Occupancy around June or July. There are a couple of items that need to be resolved for a Certificate of Occupancy was issued . If we are pursuing the monitoring program , Cornell University had committed to putting funds into an escrow account to partially or fully pay for consultant services . I started to look at potential consultants . Part of the process of initiating to hire a consultant would be to send out a Request of Qualifications to perspective consultants and get a statement of the firms ' experience . As we are working on defining what the scope of consultant services would be , it would be helpful to have a few of the consults to provide some input as to what the scope would be . The idea was not to hire a consultant on the Town 's part to do a collection or analysis , but to have an independent set of expert eyes looking at the work and the process that Cornell is doing . We put the initial letter of commit from Cornell that Cornell gave us . Town Board passed a resolution in June 1998 that talked about the possible need for that kind of consultant services . We need to start seriously thinking about what that process should be like and what we need to do to pursue it . TOWN BOARD PAGE 36 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Cornell has hired Upstate Freshwater Institute to do their monitoring . Councilman Klein — At one point , Cornell suggested that we consider them . I do not feel that we should consider them now if they are Cornell University' s consultants . Its it a firm that we would need , or an academic scientist? IVIr. Kanter — It could be either. Attorney Barney — It would depend on what you want the consultant to do . I do not think that it is locked into being a firm . Mr. Kanter — I was going to start contacting some professors at Suny Environmental Science and Forestry. They have very good expertise in related areas to water ecology . They may have people at their University who has this kind of expertise but they probably know others as well . Councilwoman Russell — We could also ask Phil Zarriello if he has someone to recommend . Councilwoman Grigorov — It would be good to get more than one; point of view. Mr. Kanter — There ,, are ;some., very,. large environmental and engineering - firms. that have a lot different expertise . ` 1Ne might tend to get lost in a very large consultant :firm ° like that . There are number of options . There is a couple of small regional area consultant . firms . At some point we might want to call several of the leading candidates for interviews and - talk more about the scope of the work . Councilwoman Russell — How do you see the process moving forward as far as interviewing and evaluating their credentials? Mr . Kanter — The board might want to setup a selection committee . We might designate certain people for a selection process . Supervisor Valentino — I would like to see Councilwoman Russell take the leadership . Councilman Niederkorn — We need to have somebody that knows what they are talking about to talk to these folks . Mr . Kanter — We have staff , but we do not have full expertise in those particular issues . Councilwoman Russell — It would be nice if we could convince Mr. Zarriello to stay on a little longer. He could really help us . Attorney Barney — It is more likely that we will be talking to people that we know that are in the fiel who then can recommend people . It might be that 4 or 5 people come up with the same names . I TOWN BOARD PAGE 37 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED of know if anyone here feels comfortable in reviewing qualifications . There would be a greater Likelihood in successfully selecting a consultant . Councilman Niederkorn — Mr. Kanter , do you have a list of perspective firms or individuals ? Mr . Kanter — It is the beginning stages of the list . Councilman Niederkorn has consultant expertise . Any firms that you have had contact with would be helpful . The Upstate Freshwater Institute is considered to be very good . Cornell has a good consulting firm . In speaking with Lanny Joyce , I found out that the lake monitoring plan and the plant monitoring plan have been submitted and accepted by New York State Department of Environmental Conservation . I asked him if we could get copies of those documents . It is going to be important for a consultant if we do hire one . Attorney Barney — The Town needs to have the consultant hired before they go on - line . Councilwoman Russell — There was going to be a committee setup of government officials . Supervisor Valentino — I have a note to call Stuart Stein . I will follow up on that and let the board know the status of the committee . Mr . Kanter; = Lanny Joyce reminded me that it waa left 'up to Cornell to initiate . the ; formation ., of the oversight committee . I am not sure rf: it was true or how it was setup . There might. 'be . some reasons why the County has not initiated it . Agenda Item No. 19 — Discuss North Campus Entrance Committee Summary. Mr. Noteboom — The reason that we are bringing this summary to the board is to provide us with some direction . We came up with some goals out of our initial meeting . We need to know if the board members support the concepts or if we are headed in the wrong direction . Our sense of the committee was that Cayuga Heights was really the ones that seemed real adamant about being against any type of entrance . Everyone else felt that something should be done . Councilwoman Russell — What about Bill Wendt from Cornell University? Mr. Noteboom — He did not seem against it . They did not know how it should go or how it should work . Councilman Klein — Has Cornell sketched out any possible routes? Mr. Kanter — No . It is just an idea that is being pursued by the entities . Mr. Noteboom — I was part of the mistaken impression that the entrance was part of the North Campus Residential Initiative , As I listened to that process I realized it was not part of the project . TOWN BOARD PAGE 38 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Mr. Kanter — Cayuga Heights made if very clear that they would probably be opposed to a new through road if they felt it would direct more traffic to the Community Corners area onto Triphammer (Road . They did not seem to be opposed to other kinds of things that could produce and enhance an entrance to the North Campus area . These were things that would not involve a new road . We have heard a lot of comments of what a new entrance could be like . There is a through road going through the North Campus project area . It resulted in changes from the Cornell plans . It will allow two-way traffic throughout the North Campus area . There is some traffic calming . There have been some differences of opinions in the characterization of how heavy the traffic calming is on those roads . The traffic calming is not of the nature that would prevent through traffic from using it . it will mainly be an access road to the facilities in North Campus . The concepts discussed is to redesign the way that people from the north enter the campus area . By redefining it , hopefully it would divert some of the traffic that is spilling over into neighborhoods . The idea was to use A- Lot or an expanded A- Lot to collect cars that are coming into the area . It could then be used as a park and ride situation to enhance public transit in the area . It may or may not be entirely new roads . There have been some proposed alignments that were discussed in the North Campus Environmental Impact Statement that had new road alignments . It would realign the way that Pleasant Grove Road goes in and around the A- Lot and perhaps reconfiguring the way that Pleasant Grove Road comes out into the residential area . There could be traffic calming of existing roads in the area . needs. to figure out possibilities and come up, with drawings th Councilman Niederkorn — Someone_ n g suggest . some things : If Cornell ; promsed that .th.ey are going to look at thisr l think they ought #o do i do lnot know if they think , we . . are going : to do it and we think tfat :. tley are go.irig to do i . Consequently it does not get done. Councilman Conley — The City of Ithaca needs to be involved also . Mr . Kanter — They are involved on the committee . Councilman Niederkorn — This needs to be something done by somebody who is going to give the committee something to talk about . Mr . Kanter — It is a Cornell project , but it can only be done by Cornell University with the full cooperation of all the municipalities . It has not been discussed at the meeting at this point . Mr . Noteboom — I think that Bill Wendt addressed that issue . If this were all done on Cornell land , then it would be a Cornell project . Councilman Niederkorn — At the next meeting we need to find out who is going to do the actual study and analysis . There needs to be some drawings . Supervisor Valentino — Cornell University might be trying to get a sense of the municipalities' position . Mr . Kanter — The point of this evening is to try to get some feedback to Cornell University and th committee . TOWN BOARD PAGE 39 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Councilman Klein — We support the goals , but there does need to be some drawings . Supervisor Valentino — They need to start the project . Mr . Kanter — The Planning Board was given a letter addressed to Supervisor Valentino from Harold Craft. Cornell says that they are committed to pursuing this North Campus entrance as an active partner with the municipalities involved . Supervisor Valentino — Would you like me to write a letter to Harold Craft giving the board 's opinion ? Mr. Kanter — It would be helpful . Councilwoman Russell — I think that goal number 7 should also reduce vehicle bicycle conflicts . Mr. Kanter — I was optimistic that at least all of the people were there talking . It seemed like there might be some solutions that everyone could live with . Cayuga Heights might be a main stumbling block. I think that a traffic impact study will need to be done of the solution to demonstrate impacts . Supervisor Valentino — I would like to make a :personal request to the Town Board . Some people have been hearing me complain that I turned 65 --in ' December. It changed my health in'siarance . be,cause : I am mandated to go on Medicare . Asia. retiree of. Cornell University, I have an< 80k20 :health ;. : insurance plan , ._ It increases the cost that I pa>y�,for: health insurance here . I talked withl . Mrs . -: Drake about the arrangement that we have for elected and appointed official on health insurance . She said that we pay 50% of the policy. I could do that except for the cost of the Town to do that .would be more expensive than if you paid 50% and was given a reimbursement for the coverage that I already have . I feel that I would still be complying with the same policy that we have now. It would cost about $375 a year to pick- up half of my health insurance . It is considerably less . We do reimbursements for people who are unable to get the other insurance . I am not asking for anything different than what is eligible to other employees . Do we have anybody in my situation ? Mrs . Drake — We have some retirees . Bud Larkin has our health insurance and he also has Medicare. He pays the Medicare himself and he pays 50% of his Town health insurance . Supervisor Valentino — If I were a regular fulltime working employee I would have 100% health insurance coverage . Mrs . Drake — She could pick up the Town ' s health insurance , but it would cost the Town more . Councilman Niederkorn — It does not bother me that it would cost the Town more . Do you get the same kind of coverage ? TOWN BOARD PAGE 40 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Mrs . Drake — It is completely different . Ours is an HMO and theirs is an 80/20- indemnity plan . Attorney Barney — I think that we need to be careful that we do not do anything that would be out of line . The constitutional increment and pay during a course of a term has process . The other would be the constitutional gift area. I would like to look into it to make sure that we are not crossing some lines that should not be . Councilman Niederkorn — I do not think that whether it costs the Town more or not is pertinent here . We want to do the right thing . Supervisor Valentino — I do not want more than what we are doing for other employees . Councilwoman Russell — It might be appropriate for other employees . Agenda Item No. 20 — Consent Items : Supervisor Valentino — We need to look at c- I of the consent agenda . Resolution No 's. 8(a)4(i) - Consent Agenda Items. BE IT. RESOLVED, that the governing Town Board of the Town , of Ithaca hereby appro"V Viand/or adopts the resolutions for Consent`Agenda:altems No: 20 (c)-20(1) as presented, Agenda lte : `No. 20(a) and 20(b) will be considered at the-next regular meeting of the Town Board.4h February: MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. c. BOLTON POINT WARRANTS. Resolution No. 8(a) - Bolton Point Warrants. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission, (Bolton Point) have been presented to the governing Town Board for approval of payment, and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. TOWN BOARD PAGE 41 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Voucher No. 636, 702- 709 $59, 711 , 43 710 $ 40. 64 711 - 715 $27, 480. 96 716- 761 $43, 164. 05 MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. d. Approval to Close 1999 Accounting Records. Resolution No. 8(b) - Approval to Close 2000 Accounting Records. WHEREAS, the Town Budget Officer has recorded all appropriate and necessary budget transfers for the year ending December 31 , 1999; and WHEREAS, the Town Budget Officer has also finished. recording all revenue and expense accruals for the year ending December 31 , 1999, and WHEREAS; the Town Budget Officer requests the- approval. of the Town 's Chief Fiscal Officer, and the governing Town Board to officially begin closing -the' , records of the Town of Ithaca for the year ending December 31 , 1999, now, therefore; be it RESOLVED, the Chief Fiscal Officer and the governing Town Board hereby authorize and : direct the Town Budget Officer to begin and complete the process of closing the Town 's 1999 Financial Records, and to make any and all appropriate and necessary budget transfers as part of this process. MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. e. Agreement for the Expenditure of Highway M oneys — See Attachment #9. Resolution No. 8(c) - Agreement for the Expenditures of Highway Monies WHEREAS, pursuant to the provisions of Section 284 of the Highway Law the governing Town Board is required to enter into an agreement with the Highway Superintendent outlining the expense of monies levied and collected in the town for the repair and improvement of highways, and for monies received from the State of New York for State Aid for the repair and improvements of highways; and TOWN BOARD PAGE 42 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the Town of Ithaca Highway Superintendent and the Public Works Committee have scheduled and defined the general repairs and road improvements to be completed with these funds in the year 2000, and WHEREAS, the governing Town Board of the Town of Ithaca wishes to comply with Town Law and the requirements of the State of New York; now, therefore be it RESOLVED, that the governing Town board does hereby approve and adopt the attached `Agreement for the Expenditure of Highway Monies ', for the year 2000 as prepared by the Highway Superintendent MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye, Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. f. Reimbursement to Cornell University — Historic Preservation Intern . Resolution No. 8 d - Reimbursement to Cornell University For Services By Historic Preservatiolft Intern. f r ,. WHEREAS, the ' Historic Preservation Planning Program at Cornell University has: been. assisting the Town since 1997 in conducting a survey of historic resources of the Town of Ithaca to ' the standards and in the format specified by the relevant state and federal historic preservation agencies, as part of its teaching program, and WHEREAS, the Historic Preservation Planning Program at Cornell University has now completed three phases of the Town 's historic resources survey, which includes the northeast, southeast and south west portions of the town, and WHEREAS, the Town Planning Department is in the process of assembling the data on the completed survey forms into the Geographic Information System (GIS), and WHEREAS, Sarah Good, a graduate student in the Cornell Historic Preservation Program is during the winter break December 1999 and January 2000) to work on the historic available du � 9 resources survey, and WHEREAS, the Director of Planning has determined that it would be beneficial to accelerate the coding of data from the survey forms with the assistance of a student intern, and Program has a he Cornell Historic reed to hire Sarah Good to work g 9 WHEREAS, t on the Town 's historic resources survey as stated above, subject to reimbursement by the Town, an TOWN BOARD PAGE 43 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the Planning Department has budgeted funds to cover the cost of having student interns and has traditionally hired temporary interns to provide them with valuable work experience while the Town of Ithaca has received valuable technical support from the interns, NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca authorizes the Director of Planning to reimburse the Cornell University Historic Preservation Program for work done by Sarah Good on the Town 's historic resources survey during December 1999 and January 2000 at an hourly rate of $ 10. 00 for up to 80 hours of time. The total reimbursement is not to exceed $800. 00 and will be charged to Account # B8020. 410 (Interns), upon receipt of an invoice for services provided. MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. g. Regular Appointment Instrument and Controls Mechanic/Operator. Resolution No. 8(e) - Ratify Regular Appointment - S. C. L . 1. W. C. Instruments & Controls AokMechanic/O erator. WHEREAS, there °has , been �a vacancy in the Instruments . . '& : ,Controls Mechanic/Operator position at the Southern Cayuga Lake Intermunicipal Water Commission since November 24, 1999, and WHEREAS, Randall Conger was selected as the top candidate from open interviews and was appointed by S. C. L. I. W. C. at the January 6, 2000 commission meeting; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the S. C. L. I. W. C, appointment of Randall Conger as an Instruments & Controls Mechanic/Operator, retroactive to December 27, 1999; and be it further RESOLVED, the wage for the said shall be $ 13. 50 per hour, with full time benefits, in job classification "K" MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. h . Attendance American Planning Association Conference . 9 I TOWN BOARD PAGE 44 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Resolution No 8(f) - Director of Planning To Attend American Planning Association Nation Conference. WHEREAS, there are many new developments impacting the planning field regarding land use, environmental, zoning and other regulatory issues, and WHEREAS, the American Planning Association (APA) is holding its 2000 National Planning Conference from April 15th through April 19th, 2000, in New York City, New York, which provides programs and workshops on a number of current planning, environmental and zoning topics and opportunities for professional development, and WHEREAS, it will be beneficial to the Town to send the Director of Planning to this program, and WHEREAS, the current Planning Department budget includes sufficient funds for this purpose, NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attendance of Jonathan Kanter, Director of Planning, at the American Planning Association National Planning Conference to be held on April 15th through April 19th, 2000, at a cost not to exceed $ 1 , 600.00, - which includes registration ($435: 00); .:accommodations for four nigh ($744. 00), meals @ $50. 00. per diem ($250. 00), one mobile workshop ($20. 00), and other tray expenses, charged to Account B8020. 403. MOVED Councilman ' Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. i . Regular Appointment Assistant Town Engineer . Resolution No 8(cr) - Reg ular Appointment of Assistant Town Engineer. WHEREAS, Creig Hebdon has worked for the Town of Ithaca as an Assistant Town Engineer provisionally since September 14, 1998; and WHEREAS, Creig Hebdon has successfully completed the Assistant Town Engineer competitive exam and is number 1 on the eligible list; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular full time appointment of Creig Hebdon as Assistant Town Engineer, effective, date of civil service certification, December 29, 1999; and be it further TOWN BOARD PAGE 45 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED RESOLVED, a twenty six (26) week probationary period applies and shall end June 28, 2000, with no further Town Board action required if there is successful completion of the probationary period as determined by the Director of Engineering; and be it further RESOLVED, this appointment does not effect Mr. Hebdon 's job classification, hourly wage, or benefits. MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. j . Regular Appointment Civil Engineer. Resolution No. 8(h) = Regular Appointment Civil Engineer. WHEREAS, Charles White has worked for the Town of Ithaca as an Civil Engineer provisionally since January 1 , 1999; and WHEREAS, Charles White. has successfully completed the Civil Engineer competitive exam and is number 1 on the eligible list; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular full time appointment of Charles White as Civil Engineer, effective, date of civil service certification, December 30, 1999; and be it further RESOLVED, an eight (8) week promotional probationary period applies and shall end February 24, 2000, with no further Town Board action required if there is successful completion of the probationary period as determined by the Director of Engineering; and be it further RESOLVED, this appointment does not effect Mr. White 's job classification, hourly wage, or benefits. MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. k. Ratification and Approval Duties/Responsibilities Deputy Town Clerks — See Attachment # 10. , Resolution No. 80) - Ratification of Duties/Responsibilities Deputy Town Clerks ' TOWN BOARD PAGE 46 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, based upon the needs of the Town Clerk and the Town of Ithaca the attache Deputy Town ClerVReceiver of Taxes and Deputy Town Clerk Duties and Responsibilities Descriptions have been prepared for review and ratification of approval by the Town Board; and WHEREAS, the Town Supervisor, Town Clerk/Receiver of Taxes, and Human Resources Specialist have recommended to the Town Board that the said descriptions for the Deputy Town Clerks ' be ratified and approved, and WHEREAS, the Town Board has reviewed the said descriptions, now, therefore, be it RESOLVED the Town Board of the Town of Ithaca does hereby ratify and approve the said Deputy Town Clerk/Receiver of Taxes, and Deputy Town Clerk Duties and Responsibilities Descriptions as presented by the Town Supervisor, Town Clerk, and Human Resources Specialist. MOVED Councilman Klein, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. I . Ratification Town Clerk's Appointment of Deputy Town Clerk::. `° ; . Resolution No. 8(i) - Ratificationlof'Town Clerk's Appointment of Deputy wri Clerk: . WHEREAS, there has been a vacant Deputy Town Clerk position in the Town Clerk's Department since April 30, 1999; and WHEREAS, Carrie Coates has worked for the Town since May 4, 1998 as a Keyboard Specialist in the Town Clerk's Department, and WHEREAS, Ms. Coates has accepted the promotion to Deputy Town Clerk, which is an exempt position under Civil Service Law, section 41 ; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the appointment made by the Town Clerk, of Carrie Coates as Deputy Town Clerk; and be it further RESOLVED, the said appointment shall be retroactive to January 1, 2000, with said position in job classification "G " with full time status of 37. 5 hours a week; and be it further RESOLVED, with this promotion, Ms. Coates ' wage is $ 12. 00 per hour retroactive to January 11 2000. Full time benefits apply. MOVED Councilman Klein, SECONDED Councilman Niederkom. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; TOWN BOARD PAGE 47 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED ouncilman Klein, aye; Councilman Conley, absent during vote; Councilman Niederkorn, aye. Motion carried. Additional Agenda Item No . 1 —.Resolution of Appreciation to Phillip Zarriello . — See Attachment # 11. Resolution No. 9 - RESOLUTION OF APPRECIATION TO PHiLLIP ZARRIELLO. WHEREAS, Phillip Zarriello served as an Associate Member of the Conservation Advisory Council in 1990, was appointed as a member of the Conservation Advisory Council (later to become the Conservation Board); served as a member of the Conservation Board continuously since its inception in 1992; was Vice- Chair of the Conservation Board in 1993 and 1994, and was Chair of the Conservation Board for the years 1996 and 1997; and WHEREAS, Phillip Zarriello has also served on the Codes and Ordinances Committee since 1997; the Water Resources Ordinance Committee beginning in 1998; was the Town of Ithaca representative to the Tompkins County Environmental Management Council during 1996 and 1997; and served as the town representative to the Cornell-Community Waste Management Advisory Committee; and WHEREAS, Mr. Zarriello submitted his resignation on . the said boards and committees.. effective October31 , 1999, and WHEREAS, during his ten years of dedicated service to the Town in these capacities, Mr. Zarriello has been a valuable citizen volunteer by devoting much personal time and energy, generously lending his expertise in matters concerning hydrology and hydrologic modeling especially with his work on the Water Resource Ordinance Committee, and his review of the Cornell University Lake Source Cooling Project; and WHEREAS, as a town representative on the Cornell- Community Waste Management Advisory Committee which was convened in September 1996 in response to concerns about Cornell University's proposed incinerator at the College of Veterinary Medicine, Mr. Zarriello exhibited a committed dedication to the work of the said committee over the twenty month long process; and WHEREAS, the Town of Ithaca is indebted to Mr. Zarriello for his dedicated and committed service to the town and its citizens in these capacities; and WHEREAS, the governing Town Board wishes to express its appreciation to Mr. Zarriello, upon acknowledgment with regret, of his resignation; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town, and its citizens, acknowledges with regret, the resignation of Phillip Zarriello as a member of the various i TOWN BOARD PAGE 48 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED said boards and committees; and expresses its sincere gratitude to Mr. Zarriello for his diligent an faithful service to our community. MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Aqenda Item No. 21 — Review of Correspondence . Supervisor Valentino — We did not have any review of correspondence . Aqenda Item No. 22 — Review of Town Committees . Supervisor Valentino — I would like to discuss the Recreation Partnership . The City has asked Councilwoman Russell and I to come to a meeting to talk about how we should move forward on the problem of the Cass Park facility. The City is saying that they cannot afford to continue paying the excessive costs of operating that facility unless they get help from other communities . The Town of Ithaca is not interested in buying into facilities that are mismanaged and are losing money. It does not seem to be the solution to the problem_ . : We need to figure out how to get past. the high costs of managing that facility. We do not expect ,-, it . .to - break even . There are many other facilities that d manage to break even and still provide,( comunity services . A Councilwoman Russell — It should not . be losing money. Supervisor Valentino — There are a lot of ideas of having the County take them over as regional facilities . We have ideas of privatizing it partially and making sure that we have contracts with the programs that we want to subsidize . I would like the partnership to concentrate its efforts on the programs that we want to provide for youths . We need to separate the facilities problem off to some other committee that can figure out how to deal with managing the facilities . We have received funding from the County . The municipalities have said that we will fund the partnership at the same level next year . The County says that we have been doing it too much . The County said that by July, if we want our funding we have to have a plan in place for how the partnership agreement is going to move forward . I feel that we have been on this committee and we are not making any progress . Councilman Conley — This subject has been going on for years . Councilwoman Grigorov — They are losing money on Stewart Park and Skateboard Park . They are needed facilities . Supervisor Valentino — They say that on the Skateboard Park that they decided to subsidize the Skateboard Park and we will pay all the costs . This is what they said when they first built Cass Park and the Rink . Then when it starts to cost a lot of money, then the scenario changes . It is a bi problem for the City. They have some serious problems . They are having a lot of difficulty with tryin to figure out to get themselves out of the hole . TOWN BOARD PAGE 49 JANUARY 10 , 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Councilman Conley — They are able to charge off the time . Supervisor Valentino — There is a lot of administration . We need to have one administrator instead of dividing it up . It gets hard to identify. They also have the maintenance of the facilities , the items that they buy and sell at the concessions . We are involved because we are concerned about programs . I could care less how many candy bars you order and what price you decide to sell them at . Except for they should be sold so that at least they are breaking even . Councilman Niederkorn — To whom are you saying all these good things? Supervisor Valentino — To the Recreation Partnership group . Councilman Niederkorn — Is there a staff person that is doing the work for you ? Supervisor Valentino — We get help from the County Youth Bureau , Councilwoman Russell — There is staffing at the meetings for us . The main proposal has the Town playing the role of taking on responsibility for the pool at Cass Park . Supervisor Valentino and I are very hesitant to do that because of the problems . It is being used as a County facility. Municipalities from all over the County are using it . ouncilwoman Grigoroy —, Would , it be good for the County to take it- over? Councilwoman Russell — It might be . The management makes them very ,hesitant . This really needs to be studied by another group . Supervisor Valentino — I do not think the County would want to take it over with the same management staff. Councilman Conley — Is the ice rink in Lansing paying off some debts ? Attorney Barney — Yes . It is breaking even . Supervisor Valentino — Their operating budget is showing net gain . They are able to operate . They were able to pay the principle on their debt ahead of time . Attorney Barney — A lot of people made a lot of capital contributions . Councilwoman Grigorov — People do not make contributions to Cass Park . Supervisor Valentino — It is a serious issue . ouncilwoman Grigorov — The City is paying for things that everyone does . I can see why they are oncerned . 1 TOWN BOARD PAGE 50 JANUARY 10, 2000 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — I am not saying that the City does not have a legitimate concern . I do n think that we should all throw money into this pit and still have the same mismanagement . They have a trade off with the Ithaca School District for the use of the school 's facilities and the use of the ice rink . The high school boys ' hockey team holds all their games and practices at the Cass Park Ice Rink . It has the going rate of $ 100 per hour to rent the space . The trade off that they are getting at the school does not come close to that kind of a trade off. They are supposed to be giving out equal time to the girls' hockey team . It turns out that the girls ' hockey team gets one hour for practice a week and the boys' team gets 5 hours for practice a week . They need to have more money coming in . Agenda Item No. 23 — Adjournment: As there was no further business to come before the Town Board , a motion was made by Councilman Conley, seconded by Councilman Niederkorn to adjourn . Carried unanimously. Supervisor Valentino adjourned the meeting at 9 : 10 p . m . Respectfully submitted , Joan Lent Noteb.00m , Town Clerk * NEXT REGU'LAR % MEETING. = ' February 7 , 2000 at 5 : 30 ** Minutes Transcribed Transcribed by Carrie L. Coates . Agenda Item No . 8 (a) TOWN CLERK'S MONTHLY REPORT December 1999 Presented : Town Board Meeting , January 10 , 2000 Town Clerk : Town Clerk attended a forum held by the Ithaca Journal related to the Freedom of Information and Open Meetings Law on December 15 . Residents , local government officials , and newspersons were in attendance . Robert Freeman , Executive Director of the New York State Office of Open Government held an open question and answer session . Mr. Freeman explained the two laws including several issues of when records are considered to be available to the public , ( i . e . intra office documents , etc . ) Most questions to Mr. Freeman were imposed by members of the public , and officials from other local entities , such as school board members . The forum was very interesting and informational . Should this type of forum again be held , I recommend that Town Board , Planning Board , and Zoning Board of Appeals members attend . The ad- hoc committee to select furniture for the New Town Hall met with representatives of Stevens Office Interiors , Syracuse on December 27 . A proposal for furniture in each space was presented . The committee members made suggestions and revised some items . The " Stevens" representatives will change their proposal and quote based upon the revisions requested , and will then present the proposal at a later date . Another meeting with two vendors has been scheduled for January 21 , at 9 : 00 a . m . so that they may present their quotes and proposals to the committee . Tax Collection : Bills were sorted and prepared for mailing during the last two weeks of the year. Minor "glitches" occurred and the tax bills were sent to the taxpayers on December 29th . The tax collection software program is "Y21K" compliant. All preparations have been made for the collection of the billings . No major problems are expected . Letters to the representatives of the agencies who pay " In Lieu of Tax" were sent reminding them to send the needed documentation for preparation of their billings . Records Management: On December 16 , Suzanne Etherington , SARA District Representative and two SARA officials from Albany toured the New Town Hall to see the spaces which will be used for records management. They were very impressed and pleased that the Town Board is so committed to this program . They asked to be invited to the grand opening of the New Town Hall . es tfull p y s bmitted , own Clerk/Receiver of Taxes ATTACHMENT # 1 I 1 lirii. TOWN CLERK ' S MONTHLY REPORT TOWN OF I :HACA ;.. NEW YORK DECEMBER , 1999 TO THE SUPERVISOR : PAGE 1 N1 TO SECTION 27, SUED 1 OF THE TOWN LAM, I HEREBY MAKE THE FOLLOWING STATEMENT OF ALL FEES AND MONEYS RECEIVED BY HE NECTI0N WITH NY OFFICE DURING THE MONTH STATED ABOVE , EXCEPTING ONLY SUCH FEES AND MONEYS THE APPLICATION AND PAYMENT CH ARE OTHERWISE PROVIDED FOR BY LAN : 1999 SPORTING LICENSES 2000 SPORTING LICENSES 3 . 00 6 MARRIAGE LICENSES N0 , 99067 TO 99072 52 . 50 AGRICULTURE REPORT COPY AERIAL PHOTOS �- MISC . COPIES 35 . 10 COMPREHENSIVE PLAN ENVIRONMENTAL REVIEW 2 MARRIAGE TRANSCRIPT 20 . 00 NOISE ORDINANCE RETURNED CHECK - CLERK 15 . 00 RETURNED CHECK-TAXES RETURNED CHECK- W &S OPEN SPACE REPORT POSTAGE SIGN ORDINANCE 6 . 00 SUBDIVISION REGULATIONS 6 TAX SEARCH 30 . 00 WATER & SEWER SEARCH �- ZONING ORDINANCE 8 . 50 A1255 TOTAL TOWN CLERK FEES 170 . 10 A1555 87 DOG ENUMERATION 87 . 00 A1556 1 SPCA CONTRACT 418 . 68 A1557 1 SPCA IMPOUND FEES 40 . 00 0 GAMES OF CHANCE LICENSES BINGO LICENSES 2 BINGO FEES 11 , 61 0 TOTAL A2540 11 . 61 A2544 87 DOG LICENSES 174 . 00 5 BUILDING PERMIT 430 . 00 �- BUILDING PERMIT EXTENSIN 25 . 00 FOUNDATION PERMITS 1- CERTIFICATE OF OCCUPANCY 50900 TEMP . CERT , OF OCCUPANCY USE PERMITS -I OPERATING PERMITS 2 , 050 . 00 -� FIRE SAFETY INSPECTIONS 37950 2 SIGN PERMITS 72 . 50 ZBA AREA & USE VARIANCES ZBA SPECIAL APPROVALS ZONING AMENDMENTS/REZONE ZBA ADDITIONAL MTG , FEE ZBA SPECIAL APPROVALS TOWN CLERK ' S MONTHLY REPORT DEC EMBER , 1999 PAGE 2 B2110 TOTAL B2110 2 , 665 . 00 SUBDV . REV . INITIAL APL . SUBDV , REV , PRELIM . PLAT SUBDV . REV . FINAL PLAT, SBDV . REV , PLAN REAFFIRM SITE PLAN INIT . APL . FEE SITE PLAN PRELIM . PLAN SITE PLAN FINAL PLAN ADD , MTG , FEE AGENDA PRO ASS . MTG , FEE P . H . PROCE B2115 TOTAL B2115 SUBDIV . REV , INSPECTION SITE PLAN REV , INSPECTIN SUBDV , PRELM , REV , DEPOS SUBDV , FIN . REV . FEE DEP SITE PLAN PREL , FEE DEPO SITE PLAN FIN . FEE DEPOS BP615 TOTAL BP615 PAID TO SUPERVISOR FOR GENERAL FUND 901 . 39 PAID TO SUPERVISOR FOR PART TOWN -2 66559OU PAID TO NYS DEC FOR 2000 SPORTING LICENSES 30 * UU PAID TO COUNTY TREASURER FOR DOG LICENSES PAID TO AG & MARKETS FOR DOG LICENSES PAID TO NYS HEALTH DEPARTMENT FOR MARRIAGE LICENSES 67m5O PAID TO STATE COMPTROLLER FOR GAMES OF CHANCE LICENSES PAID TO STATE COMPTROLLER FOR BINGO LICENSES TOTAL DISBURSEMENTS 31845 . 71 JANUARY 3 , 2000 SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS .* TOWN OF ITHACA JOAN LENT NOTEBOOM , BEING DULY SWORN , SAYS THAT SHE IS THE CLERK OF THE TOWN OF ITHACA THAT THE FOREGOING IS A FULL AND TRUE STATEMENT OF ALL FEES AND MONEYS RECEIVED BY HER DURING THE MONTH ABOVE STATED , EXCEPTING ONLY SUCH FEES THE APPLICATION AND PAYMENT OF WHICH ARE OTHERWISE PROVIDED FOR BY LAW , cjj:nt� 'v,w' I SUBSCRIBED AND SWORN TO BEFORE ME THIS TOWN CLERK DAY OF I9 A tv g o e c a cr O cr W d A 00 ti 69 69 69 4E9 69 b9 63 b9 4Ep3 69 69 be 4bO9 H 0 N > � t-J tJ J �i A V, ON O, lA VA Q, 00 U l J N O W O --4 o O W W 0 00 O O, W A 4 - ( A 00 V, NO CA NO U O O U rf V, O O O V, V, f A (�A 69 69 69 69 69 69 to% 69 69 69 69 69 b9 Fw.l O O fD V QQ 000 00 00 %O �l 00 O\ 00 Ot CO O �O ON r• �4 �l ON Q, ON N P� 00 O W -r+ N %Co O O O 66 O O O O O C O O O O O O O O O O O O O O O O O H! 69 69 69 69 b9 49 <ii 69 69 b9 6n 69 t 1 J A W A W W W A N A A A W V, N i-- 00 A �l 00 00 W 00 W A V, W 00 `1 NO �o W (!, O N A J W Q` 00 ON co ON O, O J � ON W N � W 00 (A ,.A O O N V, O O O 00 O 69 69 4b9 69 69 V'i 69 be b9 b9 b9 69 b9 H > � bd � ; o o p 0 0 o a o 0 0 0 0 O o 0 0 0 0 o o 0 2 pow 0 0 0 0 0 0 Ito 0 0 0 bS 69 4b^ sn b9 tai b9 b9 69 4 . I eo O n V PG O Cl A 69 69 b9 69 be b9 69 be 69 69 be 69 69 A O�0 tD O W OS A 0D 4O N to V1 J 00 A Q C> , O O � J --4 O 69 b9 69 be 69 EA f!3 b9 be 69 69 69 69 A O kO lA a 00 .J N O% 00 oo 00 A �p � A N IJ N Z� 00 Q. O O, W CD � O O O O O O O O O O O O O O O O O O O O O O O O O O O ry 69 69 69 b9 b9 6*9 69 69 69 69 f09 59 b3 V O W 0 'D OO tJ W O O 00 N 00 D (- 00 cn C U N W O(.A OF IT TOWN OF ITHACA 126 EAST SENECA STREET, ITHACA, N . Y. 14850 TOWN CLERK 2731721 HIGHWAY 2731666 PARKS27343M ENGINEERING 2731747 PLANNING 273-1747 ZONING 2731783 FAX (607) 2731704 Memorandum Agendaitem : DATE: January 5, 20W TO: Joan Lent Noteboom FROM : Lisa B. Titti CC: Town Board RE : Network/Record Specialist's report to Town Board General The Network/Record Specialist has completed projects as laid out in the 1999 Project Coals albeit network design continues . Records Management Program Attended SARA workshop on improving Gov't Business Processes : Records Management through Business Process Analysis with the Deputy 'Town Clerk. 'this workshop demonstrated how the B. P.A. technique and a records management program can be mutually supportive. Business Process Analysis is a required element in many grant applications and a method being used in the network design process . Contract and Agreement File index using Microsoft Access continues and design for photograph indexing database begins. 'these databases are planned with common fields so those relational databases can be utilized throughout Town Hall. Technology related issues Network Design : Meetings continue with Sherpa Technologies as the Functional Specification stage of the design is completed and Technical Specification Development begins. Computers in the Engineering and Personnel Departments will be replaced as these systems are intermittently failing and upgrades are not an appropriate solution . Agenda Item #8b HIGHWAY DEPARTMENT' S MONTHLY REPORT, DECEMBER 1999 TOWN OF ITHACA TOWN BOARD MEETING, JANUARY 101999 Renwick Drive Bridge There will be a public meeting held on January 5, 2000, at the Boyton Middle School . This is to be a review of the approved bridge plans . Any significant discussion that comes out of this meeting can be presented to the Board at the January meeting . The construction on the bridge is scheduled for May 2000 . Water Projects There are a number of hydrants around Town that did not function or needed repair . We replaced two hydrants that were not functioning and repaired one during December . We are prioritizing and moving forward to fix the hydrants in need of repair . This will continue through out the New Year . There have been several water breaks during the month of December . They all went smoothly with no apparent problems . We were in the process of planning the work on the water line on Wycoff Road . The decision has been made to contract out this project. We will keep you posted on the changes as they are made . Storm Water Management The Park Lane project has been put on hold for the time being . The winery owners requested that we not block the parking lot at the winery for the holidays . We will be working on this project again in January . Training We held an annual Right-to-Know and Hazardous Material Training at Highway in December . The Safety Committee will be setting up a yearly safety-training schedule . This will establish a long needed guide to annual training. T') 7 ,_1_ L . 0 T .1T _ _ _ \ .T 1.\1b11L- V1 - i V Cl 1VILI 11 l LCl liil 1l- C LC1llU \- 1=' ll 11LC11L \• lil' ctLl Ll :CJ clltll UliaJ li � ll VL 111tLJ - VL - LciJ a b . i rc trees and then trim or remove them as necessary . The result of this effort is that we ATTACHMENT # 2 Agenda Item #8b only have occasional problems when we have high winds . This type of work we try to schedule for late fall / early winter because the weather is cooler and it doesn' t interrupt other construction projects . Woodshop The saw dust collection system for our woodshop was installed and put into service . We can now proceed with numerous carpentry projects . Park and trial site checks continue to be performed on a weekly basis . Several minor problems were identified and corrected . ghk Town Board Meeting 1 /10/2000 Agenda Item No . 8 (f) Human Resources Specialist Report for December 1999 BENEFITS : December is our Open Enrollment period for the year, which is time when employees have the opportunity to make changes to their health and dental insurance . As of January 1St there are 35 subscribers on Univera dental , 63 subscribers on Univera health , and 3 subscribers on HMO-CNY health . There is one employee and three retirees that receive reimbursement for purchasing their own insurance as approved by the Board last year. Also in December our PEBSCO representative visited each site to encourage more participation with the deferred compensation plan . Currently there are 27 participants out of 60 full time employees , which is a 45% participation level . An employee can begin participating with this program at any time throughout the year. PAYROLL : Received Y21K update, loaded program , made adjustments as needed , and ran reports to double check data before running payroll #26 . Williamson Lawbook has assured me that we should not experience any difficulties with our payroll program . TRAINING : There will be 9 employees attending the January " Managing Conflict Effectively' workshop being sponsored by the Intermunicipal Training Group . The group is currently working on developing a Office Professional Certificate Program for March — April . The group will also be sponsoring a workshop titled " Managing and Working with Difficult People'' in February . ATTACHMENT # 3 January 10, 2000 To the Ithaca Town Board Members , As a life long resident of Newfield I request that you do not give a fill permit to the City of Ithaca for the possible dump site on VanOstrand Road. As quoted in this weeks Newfield News by Jack Clancy, Regional Director of New York State Parks, "We are deeply concerned for the City of Ithaca ' s disregard for the Town of Ithaca ' s procedures under Local Law 3 , Permits for Distributing Fill" The Park office found the site already leveled with a road way cut in and a metal fence across the drive. Newfield has always been a good neighbor to Ithaca , but no courtesy was extended to Newfield or Robert H. Treman State Park with this now unforturnate incident, t his road is in close proximity of the Finger Lakes Trail , and is used as a creation way by many local residents. Many bird watchers also use this natural habitat area . I think this matter needs to be given a closer look by the Ithaca Town Board and perhaps the Conservation Board, as again quoted in this weeks Newfield News by Jack Clancy, "The Town of Ithaca has worked for two years to establish Conservation Zones around State Park areas. Maps of the proposed dump site show that the area is recommended for Conservation Zoning. We do not believe that this project is in keeping with the Town ' s flan. " In closing I would like to ask you to consider three alternative dump sites within the confines of the Town of Ithaca , possibly not bordering on another municipality. Thank you for all your help in this matter, Res ectfully, 7fllary J. Saxton Nofary,Public,. State ofeNew- York Registration Tioga-5 oum Karen McGuire VanEtten Qualified�in .Tioga Cou ty My CommissibrExpires s b ATTACHMENT # 4 Town Engineer's Report for 1/10/00 Agenda V Town Board Meeting DEVELOPMENT REVIEW Linderman Creek Apartments Utility installation has been completed and approved, and final grading of the portions of the site outside of the building areas has being completed. Final grading and seeding of the road banks and detention pond area have been completed. At the request of the NYSDOT, the developer has lined the emergency spillway of the detention pond with medium stone riprap. Sediment and erosion control structures are in place and are being maintained. EARTH FILL PERMITS No new fill permits were issued in the month of December City of Ithaca Proposed Spoil Site The Town Engineer is continuing to monitor the site and the proposed project. The City DPW has installed silt fences at the toe of slopes and has seeded and mulched the disturbed areas. Residents of Newfield and the NYS parks department have raised concerns regarding the project, which abut the site. The City is currently preparing a site survey and plans for the area, which will include sediment and erosion controls and recreation plans. The Town Engineer has received no plans at this time. A DEC permit may be required for the site. A Town of Ithaca fill permit will be required for the proposed project. The Town fill permit process will include a review by the Planning Board prior to issuance of a Permit by the Zoning Board of Appeals. The SEQR process will be included in the project review. WATER PROJECTS Integrated Water System The Town Engineer is continuing to work with the Integrated Water Supply Committee consisting of representatives of the City, the S. C. L.I. W.C. and Cornell University Utilities. The City has provided the commission with comments on the draft agreement. The Comments from the City were not extensive and would not entail any significant change to the language of the agreement. It is anticipated that the Commission will review and accept the agreement language and will be passing it on to the Municipal Boards with a recommendation to approve. The Cornell legal staff is in the process of reviewing the proposed lease agreement for the Cornell Water Plant and comments are expected in the near future. Warren Road Water Main Replacement Final punch list items have been addressed and the Town Engineer has responded to a request for additional work and payment from the Contractor. The Town Engineer has determined that the requests for additional payment were not valid and has denied the requested Change Orders. Wycoff Water Main Improvements The Town Engineering Staff has prepared a plan for a 1500 LF of 8" water main to provide a reinforcing loop from the Village of Cayuga Heights water main at Sunset Park to the Town of Ithaca water main on Wycoff Road. This project will provide a significant improvement in fire flow and improve reliability of the system . This loop will also provide continuous water service to the area when the portion of the water main on the Wycoff Road Bridge is temporarily taken out of service when the bridge is replaced. This project will be brought to the Board at the February meeting for approval of plans and an authorization to solicit bids for the work which is to be completed by the end of April, prior to the bridge replacement project. ATTACHMENT # 5 TOWN ENGINEERS REPORT 1 / 10/00 PAGE 2 SEWER PROJECTS The SJS partners are nearing completion of a revised agreement and the final draft will be presented to the municipal boards in the near future. The Town Engineer has been working with the other municipal Engineers and the SJS attorney on technical details of the agreement. STORMWATER The Town Engineer' s staff has completed the design to replace an existing culvert in Eastern Heights which crosses Park Lane and improve drainage patterns along Park Lane. This work is being done to reduce erosion potential in the major watercourse that drains Eastern Heights. Town forces are doing the work. The engineering staff in cooperation with the Highway Department has started an analysis and design of drainage improvements for Tareyton Road. TOWNHALL Notices of Award have been sent to the four low bid contractors. Submittals have been received from the contractors and the agreements were sent to the Contractors for signature January 5, 2000. A pre-construction conference is scheduled for January 10, 2000, with actual construction starting shortly thereafter. The Postal Service completed testing of the asphalt plank floor tile and acknowledged the presence of asbestos containing materials and are taking steps to remediate the problem by removing the tile. The asbestos remediation contractor for the Post Office visited the site January 4, 2000 and will provide a proposal to the Post Office immediately. Removal may be completed by February. The Post Office is in the process of finalizing a contract for construction of the Postal Store and anticipates a construction start mid-January. Once they have entered into a contract, they will provide the contractor' s name and a construction schedule. C.I RPTSENGR I ERPT 000 L REP G Agenda Item # 8(d) Planning Director's Report for Tanuary 10, 2000 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. December 7, 1999 Meeting: Coddington Road Community Center Site Plan Modification, 920 Coddington Road: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative Recommendation to the Zoning Board of Appeals regarding Special Approval for a proposed addition to the Coddington Road Community Center, to consist of approximately 1 ,400 square feet of new floor area, two new parking spaces, a car turnaround and walkway, located at 920 Coddington Road, Town of Ithaca Tax Parcel No. 47-1 -11 .3, Residence District R-30. Coddington Road Community Center, Owner/ Applicant; Claudia Brenner, Architect, Agent, Cornell Plantations Arboretum Center, 798 Dryden Road (Rt. 366): The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative Recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed renovation and addition to the Cornell University Arboretum Center, located at 798 Dryden Road (Rt. 366) on Town of Ithaca Tax Parcel No's. 65-1 -4. 1 and 65-1 -5.2, . . . Residence District R-30. The proposed modifications include interior and exterior upgrades to the former bus garage, repaving of the asphalt drive, construction of storage bins and the addition of a 40 foot X 80 foot pole barn. Cornell Plantations, Owner/ Applicant; Hascup Lorenzini Architects, Agent, Longview Storage Shed, 1 Bella Vista Drive: The Planning Board granted Preliminary and Final Site Plan Approval and Special Approval for the proposed construction of an accessory storage shed at Longview, an Ithacare Community, located at 1 Bella Vista Drive off of Danby Road (Rt. 96B), on Town of Ithaca Tax Parcel No. 39-1 -1 .31 , Special Land Use District No. 7. The proposed accessory building would be 200 square feet located in an existing paved area in the southeastern corner of the property. Ithacare Center Service Company, Owner/ Applicant; Mark A. Macera, Agent. Big Al's Hilltop Quikstop Site Plan Modifications, 1103 Danby Road: The Planning Board considered Preliminary and Final Site Plan Approval for the proposed modifications to the previously approved site plan for Big Al's Hilltop Quikstop, located at 1103 Danby Road (Rt. 96B), on Town of Ithaca Tax Parcel No's. 43-2-1 and 43-2-2, Business "C" District. Proposed modifications include changes to the landscape plan, relocation of the freestanding sign, relocation of the dumpster, relocation of the picnic tables and handicap parking spaces, a new gravel pull-off, and the extension of the fence along the south property line. Michael Herzing, Owner/ Applicant. This matter was tabled pending the submission of additional details regarding the proposed modifications . ATTACHMENT # 6 December 21 , 1999 Meeting: Ithaca College Compost Facility — Site Plan Modification, 953 Danby Road: The Planning Board granted Preliminary and Final Site Plan Approval for modifications to the previously approved site plan for the Ithaca College Compost Facility, located at 953 Danby Road, Town of Ithaca Tax Parcel No. 41 -1 -11 , Residence District R-15. Said modifications include reducing the sizes of the compost building, control room and concrete pad from what was previously approved. Ithaca College, Owner/Applicant; Bruce A. Hatch, Agent. Suwinski Two-lot Subdivision, 1454 Mecklenburg Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No . 27-1 -22. 1 , 18. 1 + /- acres in area and located at 1454 Mecklenburg Road (Rt. 79), into two lots, 16.7 + / - acres and 1 .4 + / - acres in size respectively, AG Agricultural District. Jan H. and Susan J. Suwinski, Owners / Applicant; Mark Masler, Esq., Agent. Summerhill Apartments Phase 2- Site Plan Modification, Summerhill Lane: The Planning Board granted Preliminary and Final Site Plan Approval for modifications to the previously approved site plan for Summerhill Apartments Phase 2, located at Summerhill Lane on Town of Ithaca Tax Parcel No. 62-2-1 . 127, MR Multiple Residence District. Said modifications include enlarging each building to accommodate larger bedrooms and handicap accessibility requirements, and shifting of the location of two buildings to accommodate the enlargement of the buildings and to provide more separation from the driveway. Ivar Jonson, Owner/ Applicant; Lawrence .P. Fabbroni, P.E., Agent. Ithaca Estates Sketch Plan, East King Road: The Planning Board considered a Sketch Plan for the proposed Ithaca Estates Subdivision, which includes the initial subdivision of approximately 15 + / - acres into 11 lots for the construction of 11 single-family houses, the associated dedication of 14.9 + / - acres of land for a Town park which includes the possible substitution of a 1 .8 + /- acre parcel that was intended to be dedicated to the Town as parkland, and concepts for the future development of additional lands including additional single-family lots, higher density housing, possible additional commercial development, and a suggested road system to serve the future potential development, located on East King Road on Town of Ithaca Tax Parcel No' s. 43-1 -3.2, 43- 1 -3 .32, and 43-1 -3 .4, currently zoned R-30 Residence, R-9 Residence, MR Multiple Residence, and Business "C" . Evan N. Monkemeyer, Owner / Applicant; David W. Tessier, Landscape Architect, Agent. CURRENT PLANNING DEPARTMENT PROJECTS The following are accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board :oard : Two SEQR reviews for the Zoning Board were done since the December report: (1 ) Request for special approval and use variance to build a 2 bakery addition on an existing farm stand (Indian Creek), Stephen Cummins, 1408 Trumansburg Road, R-15 Residence District; and (2) Request for special approval and height variance to build an addition and make alterations to an existing non-conforming single-family residence, Hoyt D. Benjamin, 1013-15 Taughannock Boulevard, R-15 Residence District. Codes and Ordinances Committee: The Codes and Ordinances Committee met on December 15, 1999. Agenda items included (1 ) a continuation of discussion regarding commercial zoning and (2) a discussion regarding the proposed Water Resources Protection Ordinance. The sub-committee on business / commercial zones provided an update on the work that has been done and reviewed a proposed use table for commercial zones that had been prepared. Committee members were asked to review that table and discuss at the next meeting. The main issue discussed regarding the Water Resources Ordinance related to the definition of a "watercourse," and what creeks would be subject to the buffer requirements of the ordinance. It was indicated that the County is preparing a county- wide map of creeks and that perhaps that map could be used as a reference to regulated creeks, instead of defining creeks by their dimensions (width or depth). Some committee members expressed an interest in giving the Planning Board some flexibility in regulating uses along creeks. Other members felt that the ordinance should provide a specific buffer area where certain uses would be prohibited, along with specific guidelines which the Planning Board should follow. It was evident that there was not a consensus on how to approach these regulations. The committee agreed to find out more about the County mapping project to see if it might suit the purposes of our proposed ordinance. The next Codes and Ordinances Committee meeting is scheduled for Thursday, Tanuary 20, 2000. Tentative agenda items include: (1 ) continuation of discussion regarding commercial /business zoning (and specific comments on the use table); (2) continuation of review of draft zoning chapters; and (3) discussion of timetable and status of Zoning Ordinance and map revisions project. Capital Projects Planning Committee: The committee met on Tuesday, December 14, 1999. Steve Thayer of the City of Ithaca's Controller's Office attended this meeting to discuss the City's capital budgeting process. Other agenda items included further discussion of project evaluation criteria . The next meeting of the Capital Projects Committee is scheduled for Wednesday, January 5, 2000. ITCTC Planning/Policy Committee: A joint Planning/ Policy Committee meeting of the Ithaca-Tompkins County Transportation Council (ITCTC) was held on December 21 , 1999. Agenda items included: (1 ) an update on the implementation of the NESTS Study, including a status report from the subcommittee that was set up to provide more detailed information on the transit recommendations; (2) approval of the update of the ITCTC's Long Range Plan; and (3) elections of Chairs and Vice-Chairs of the Planning and Policy Committees. It was also indicated that the announcement of TEA-21 3 I Enhancement grants by the State has been delayed until at least January or February 2000 (this is the program for which the Town has applied for funds for the Pew Trail in East Ithaca). J North Campus Gateway / Entrance Committee: A meeting on December 8, 1999 was coordinated by the ITCTC to discuss the concept of a North Campus Entrance for Cornell University. Officials from Cornell, the Town and City of Ithaca, Cayuga Heights, Tompkins County, and ITCTC participated. A summary of the meeting has been provided to Town Board members and will be discussed at the January 10' Town Board meeting (Agenda Item No . 19). Conservation Board — Six Mile Creek Riparian Buffers Partnership: At the December 2nd Conservation Board meeting, the Board heard a presentation by Roxanna Johnston and Jose Lozano of the City of Ithaca Environmental Laboratories, who have initiated formation of the Six Mile Creek Riparian Buffers Partnership (refer to attached memo dated Dec. 8, 1999 for details). The Riparian Buffers Partnership has been initiated to address the impaired conditions of Six Mile Creek through implementation of projects aimed at stream corridor restoration and buffer zone management, and has asked for participation by the Town of Ithaca Conservation Board. As currently described, the Partnership would be an informal forum to discuss issues relating to the Six Mile Creek watershed area (this is not a formal City committee, but at this point is an informational group). The City has obtained a grant from the NYS Clean Air-Clean Water Bond Act for streambank stabilization, and has applied for additional funding under the NYS Environmental Protection Fund for additional project components, including establishment of riparian buffers, water quality monitoring, and bio-assessment. Other . . representatives on the Partnership include the Town of Caroline, Tompkins County Cornell Cooperative Extension, Cornell University, City of Ithaca Planning Department, and Finger Lakes Land Trust. The Conservation Board proposes to participate with the Partnership on behalf of the Town of Ithaca by selecting a member to attend meetings, perhaps along with the Town's Environmental Planner, and to report back to the Conservation Board and Town Board on the progress of the Partnership. Historic .Resources Survey: Cornell University's Historic Preservation class has completed the third semester' s work on the Town of Ithaca's historic resources survey . This phase covered the Inlet Valley area and part of the lower West Hill area. The class presented their findings on December 14, 1999 at the DeWitt Historical Society Museum. The Planning Department has now received the completed survey forms for the first two phases of the study, which includes the entire north, east and south areas of the Town (excluding Inlet Valley, which is in the third phase). The Planning Department, with the assistance of intern(s), is in the process of coding and mapping the survey information on the GIS system. A very large area on West Hill remains to be done in the fourth phase of the survey . This will probably be done through a combination of summer intern work and the Fall 2000 Historic Preservation class. City of Ithaca Southwest Area GEIS Review: The City of Ithaca has completed their Draft Generic Environmental Impact Statement (GEIS) for the Southwest Area Land Use Plan, and has set a deadline of February 17, 2000 for public comments. The GEIS is available for public review at City Hall and the Tompkins County Public Library and a modified 4 F version on the City's Web Site (a copy has not been provided to the Town). Planning staff will review the Draft GEIS and coordinate submission of Town comments, if appropriate, with the Town Board, Planning Board, and Conservation Board. The City will also be holding three public hearings on the GEIS: Mon., Jan. 24' at 6:00 p. m.; Tues., Jan. 25' at 1 :00 p .m.; and Tues. , Jan. 25' at 7:00 p.m. Cayuga Lake Watershed Management Plan: A draft of the Cayuga Lake Watershed- Preliminary Watershed Characterization (Nov. 1999) has been completed as part of the intermunicipal effort on the Cayuga Lake Watershed Management Plan, and is being circulated for public comment. Planning staff and some Town Board members are reviewing the report and will determine whether comments will be necessary. A public information meeting on this report is scheduled for Wednesday Ianuary 19, 2000 at 7:00 p.m. at Boynton Middle School. 1999 Annual Report: The Planning Department has begun preparing the department's Annual Report for 1999 . This will be presented at the February 7' Town Board meeting, and will include summaries of development reviews and accounting for the year, as well as descriptions of projects and work accomplished during the year. Filename: 17p1an\ townbd\tpreO1o0.doc 5 Memorandum To Town Board Members From : Conservation Board Members Date : December 8 , 1999 Re : Request Conservation Board Participation in Six Mile Creek Riparian Buffers Partnership At the December 2nd Conservation Board meeting, the Board heard a presentation by Roxanna Johnston, Water Quality Analyst, and Jose Lozano Ph. D. , Director, of the City of Ithaca Environmental Laboratories, who have initiated formation of the Six Mile Creek Riparian Buffers Partnership. Ms. Johnston and Mr. Lozano are leading an effort to address the impaired conditions of Six Mile Creek through implementation of projects aimed at riparian corridor restoration and buffer zone management. The objective of forming the Partnership is to insure involvement and education of area stakeholders for these upcoming projects. We feel that participation in the coalition will help ensure the Town 's interests are represented in the activities of the group. Ms. Johnston and Mr. Lozano reported to the Conservation Board on the impaired condition of Six Mile Creek. They explained that the poor conditions in the Creek was due in large part from excessive sediment loading from massive erosion in the creek, resulting in impaired fisheries and increased treatment costs of drinking water. Proposed measures to remediate the problems in Six Mile Creek include restoration and stabilization of the streambanks, baseline data gathering (data on stream morphology, water chemistry, invertebrate and fish populations, and vegetation characteristics) , establishment of a long-term monitoring and modeling program, and establishment of vegetation buffers. The overall project goal is to ensure long-term protection of the Six Mile Creek watershed as a municipal water supply, protect designated conservation and preserve areas, and alleviate landowner erosion concerns. Funding for the streambank remediation work has been secured through a grant from the NYS Clean Air- Clean Water Bond Act. Work on analysis and plans formulation for the streambank stabilization will begin in the spring . Funding for the remaining project components, including establishment of riparian buffers, monitoring, and bio - assessment, is still needed. A proposal for this funding was recently submitted to the New York State 's Environmental Protection Fund (EPF) . The City of Ithaca is the lead agency on the Bond Act grant while the Town of Caroline is lead on the EPF application. The Six Mile Creek Riparian Buffers Partnership meets on an as needed basis, to discuss project activities or if a member of the group has a desire to discuss an issue. In addition to the City of Ithaca Environmental Laboratories and Town of Caroline, other representatives include Tompkins County Cornell Cooperative Extension, Cornell University, City of Ithaca Planning Department, and Finger Lakes Land Trust. The next activity of the Partnership will be in the spring to discuss the streambank remediation work. The Corp of Engineers will be undertaking this effort . The Conservation Board proposes to participate with the Partnership on behalf of the Town of Ithaca. The Conservation Board would select a member, or members, to attend the meetings to keep the Town apprised of implementation activities or development of project plans. Environmental Laboratories 1 525 Third St. Ithaca , NY 14650. (607) 273-8381 , Fax (607) 273-8433, e--mail; i 113(dtcomell.edu ELAP 10869 EPA NY00981 TO: Susan Ritter, Town of Ithaca Planning Department FROM: Roxanna L. Johnston, Water Quality Analyst, City of Ithaca & Jose Lozano, Director RE : Six Mile Creek Watershed Assessment and Restoration DATE: July 30 , 1998 Attached is a copy of the application submitted under the NYS Bond Act by the City of Ithaca. The project concerns streambank stabilization/restoration work to be done in the Six Mile Creek watershed. Areas included in the proposed work fall in the City of khaca, the Towns of Caroline and Ithaca, and, to a very minor extent, the Towns of Danby and Dryden. The overall project goal is to ensure long-term protection of the Six Mile Creek watershed as a municipal water supply, protect designated conservation and preserve areas, and to alleviate landowner erosion concerns. The project addresses drinking water concerns by making improvements in the silt pond design and by stabilizing streambanks where erosion rates are disproportionately high. Long-terra streambank protection is addressed through installation of riparian buffer zones throughout the watershed . Critical areas of erosion were determined based on a study performed by the Tompkins County Soil and Water Conservation District ( 1994). Areas of focus for buffer zones = and riparian forests will be based on-more detailed assessments to be performed as part- of-this project. A major component of this project is the bioassessment of the Six Mile Creek watershed. We expect to gather data on stream morphology, water chemistry, invertebrate and fish populations, and vegetation characteristics. This data will be used in conjunction with land use information, soil types, topography, and aspect characteristics to develop a complete database for the watershed and for development of a long term modeling program. The database will provide the framework for an informed decision making process at the local level and will be beneficial information for the state of New York as it works to fulfill the requirements of the Source Water Assessment Program. Broad-based support of this project will improve the likelihood that it is funded- Along with your - ' support, your comments and suggestions would also be greatly appreciated. - , Sincerely. Roxanna L. Johnston J r 10 ' sd :11R1Mtl1 sstis2 r / z / n9 cn : tit Sl ( / nS' / ! n Agenda #8e TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF DECEMBER 1999 YEAR TO DATE TYPE OF PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 1999 0 0 0 0 RESIDENCES 1998 0 0 0 0 SINGLE FAMILY DETACHED 1999 0 0 14 124069600 RESIDENCES 11998 1 1303000 14 1 ,494,946 1999 0 0 1 160,000 TWO FAMILY RESIDENCES 1998 0 0 6 110502000 1999 3 12,000 25 431 ,120 RENOVATIONS 1998 3 22,800 18 6709236 F19998 0 0 2 12,850 CONVERSIONS OF USE 0 0 7 26,250 1 1,500 15 379,697 ADDITIONS TO FOOTPRINT 0 0 19 612,338 1999 0 0 10 3,1551146 MULTIPLE RESIDENCES - 1998 0 0 2 4,950,000 1999 1 Briar Patch grooming room 9,500 13 22687,493 BUSINESS 1998 0 0 11 11600,695 1999 0 0 0 0 AGRICULTURAL 1998 0 0 0 0 1999 0 0 0 0 INDUSTRIAL 1998 0 0 0 0 1999 0 0 14 1050281110 EDUCATIONAL 1998 10 15605 16 7, 143,195 MISCELLANEOUS 1999 1 Front entry deck 51000 42 465,031 CONSTRUCTION 1998 5 55,400 49 695,677 TOTAL NUMBER OF 1999 6 34,000 136 18,726,047 PERMITS ISSUED 1998 19 365,095 142 18,2431337 TOTAL FEES 1999 6 180 136 249825 RECEIVED 1998 19 1 ,025 142 22, 130 Date Prepared: January 3, 1999 Dani L. Holford Building/Zoning Department Secretary ATTACHMENT # 7 2 r TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 12 1 . 127 Muriel Street - 25' x 26' detached garage. 2. 1020 Ellis Hollow Road (Best Western) - renovations and alterations to motel. 3 . 1452 Trumansburg Road - replacement of garage/accessory building. 4. 424 Bostwick Road - 24' x 30' detached garage. 5. 1251-57 Trumansburg Road - existing building. 6. Dryden Road (Wilson Lab) - upgrade fire alarm system. 7. 5 Sugarbush Lane - 24' x 28' detached garage. 8, Dryden Road (Wilson Lab) - cooling towers replacement. 9. 277 Bums Road - 720 square foot attached garage. 10. 1538 Slaterville Road - remodel bathroom/convert entry into bedroom. 11 . 118 Compton Road - install wood stove with stainless steel chimney. 12. 579 Warren Road - change vestibule door location. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1999 - 176 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1998 - 132 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 5 1 . 1475 1/2 Slaterville Road - property maintenance - no violation found. 2. 1481 1/2 Slaterville Road - property maintenance - no violation found. 3. 1471 Slaterville Road - property maintenance - abated 4. 1477 1/2 Slaterville Road - property maintenance - pending. 5. 1479 1/2 Slaterville Road - property maintenance - pending. From November 1999: 1 . 1432 Hanshaw Road - building code - pending. 2. 85 Whitetail Drive - building code - pending. From September 1999; 1 . 703 Hudson Street Extension - noise - pending. 2. 177 Kendall Avenue - building code - pending. 3. 116 Kay Street - building code - pending. 4. 139 Salem Drive - building code - no violation found. From April 19 99: 1 . 172 Calkins Road - property maintenance - fine imposed - new court date 1/19/00. From May 1998: 1 . 155 West Haven Road - building code - application pending. 2. 220 Haller Boulevard - building code - pending. From March 1998 : 1 . 124 Haller Boulevard - building code (illegal apartment) - pending. (apartment occupied by family member) From February 1998 : 1 . 803 Coddington Road - building code (illegal apartment) - pending. (apartment vacant) 2. 611 Elmira Road - building code (illegal apartment) - pending. (apartment vacant) 3 From January 1998: 1 . 110 Winston Drive - building code (illegal apartment) - pending. (building vacant) From October 1997: 1 . 1447 Trumansburg Road - building code and zoning violation (illegal apartment) - pending. (apartment vacant) From May 1995: 1 . 1152 Danby Road - zoning and building code - pending legal action. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1999 - 63 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1998 - 66 TOTAL FIELD VISITS THIS MONTH - 89 Uniform Building Code - 54 Local Law and Zoning Inspections - 23 Fire Safety - 5 (1 apartment complex [30 buildings], 1 apartment [4 units], l nursing home, 1 school, 1 health club) Fire Safety Reiospections - 1 (restaurant) Fire/Emergency Occurrences - 3 ( 1 house [candle], I house [electric stove], 1 university lab [torch]) Fire Occurrence Reinspections - 3 (houses) TOTAL FIELD VISITS YEAR TO DATE, 1999 - 1026 TOTAL FIELD VISITS YEAR TO DATE, 1998 - 976 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE, 1999 - 8 TOTAL SIGN PERMITS YEAR TO DATE, 1998 - 9 ZONING BOARD OF APPEALS 1 MEETING, 5 CASES, AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS _WEDNESDAY, DECEMBER 84, 199 7 :00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, December 8, 1999, in Town Hall, 126 East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side), Ithaca, N.Y., COMMENCING AT 7 :00 P.M . , on the following matters : G APPEAL of Rhonda Bickford, Appellant, requesting a special approval from the Zoning Board of Appeals as authorized under Article XII, Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to convert an existing barn into a { home office/recreation space at 1466 Trumansburg Road, Town of Ithaca Tax Parcel No. 24- 1 - 15 , Agricultural Zone d (Residence District R-30 regulations apply). Said barn is within 5 inches of a rear property line (5 feet required). G APPEAL of The Home Design and Building Center, Dale Stevens, Appellant, Thomas Bell, Property Owner, requesting c a use variance from the requirements of Article VIII, Section 41 of the Town of Ithaca Zoning Ordinance, to be permitted to conduct a home retail/service business at 614 Elmira Road, Town of Ithaca Tax Parcel No. 33 -3-2.42, e Light Industrial District. Said zone permits only on-site fabrication and assembly. Additionally, a variance from d Section 5 .03- 1 of the Town Sign Law is being requested to permit the placement of 55 .25 square foot and 16. 25 square foot sign panels on the property, whereby one 50 square foot sign is permitted. G APPEAL of the Coddington Road Community Center, Anne Morrissette, Agent, requesting a special approval under �+ Article V, Section 18 of the Town of Ithaca Zoning Ordinance, to be permitted to add approximately 1 ,000 square feet n � of additional space onto the Coddington Road Community Center, located at 920 Coddington Road, Town of Ithaca Tax e Parcel No. 474 - 11 .3 , Residence District R-30. A special approval under Article XII, Section 54 is also required as the d existing building, to be enlarged, is 17 ± feet from the north side property line (40 foot setback required). The new addition will be setback 29 ± feet. G APPEAL of Cornell University, Appellant, David Lorenzini, Agent, requesting a Special Approval under Article V, tSection 18 of the Town of Ithaca Zoning Ordinance, to be permitted to renovate an existing university building and to t construct a 40 ' x 80 ' storage pole barn at 798 Dryden Road, Town of Ithaca Tax Parcel No. 65- 1 -4. 1 , -5 . 5, Residence d District R-30. Said buildings are to be used by the Cornell University Arboretum Center. APPEAL of Big Al' s Hilltop Quikstop, Michael Herzing, Owner/Appellant, requesting a variance from the requirements of Article XIII, Section 65 of the Town of Ithaca Zoning Ordinance, to be permitted to maintain a fence with a height of } 8 feet (6 foot maximum allowed) at 1103 Danby Road, Town of Ithaca Tax Parcel No. 43-2- 1 , -2, Business District C . e a Said Zoning Board of Appeals will at said time, 7 :00 p.m., and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated: November 30, 1999 Published: December 2, 1999 o o a o 0 0 0 0 0 0 a ao c c cV of r4 t tn en 00 FoN0 N W 00 O t� ^ % T O F p v N M n M oo t` N e t N v p F E m GJ o o $ 0 0 °o, g $ 0 0 °o, ro to vi c o o c o 0 0 0 0 °o •� F vq t� h to %n %n o $ o n vi qn o F �n et ^ b N N O � (QYy to M .r .r N 'e ° O 0 a C a ^ ° OO ro C O O O O O r O O O o O N A4 a ^ r'l p O lt+r4 w '_' U� c o 0 o g °o g °o °o, 0 0 °o, 0 °o, a o p °O O p p Q W V] O S ' O O ° O O H S ° O tn W r'1 W z N ci %C� 00 ^ Ch F d N N rl O w x Q Qa � H G4 00 a O M N h ° °o, aI ° O n n N n Q ^ 0 W r�ryy a o Ca w O °o, CAW) @a 00g000 �n 8 0tn0 A w wQ ON U *0 00 � � 00000 � 0sa z let in 0 0 0 o S o o Co 0 0 0 0 0 ci pay Q N N W O z d oz ;L4 O O M N N C7 to 0 Z A F °o $ °o 0 0 0 ' $T o°r S o° o W) to o ri o vi o n z 00 _ h a N A :�r co 00 OO o o en C4 CL N P, N JOAN LENT NOTEBOOM © ' DEBORAH A. KELLEY Town Clerk/Receiver of Taxes ,�� ,_ : Deputy Town Clerk Seneca Street 21 � Phone: (607) 273-1721 New York 14850 TO = Fax: (607) 2734854 TOWN OF ITHACA TOWN CLERK'S / DEPUTY TOWN CLERK'S 1999 ANNUAL REPORT RECEIPTS SPORTING LICENSES $ 1,284.00 MARRIAGE LICENSES $ 1 ,440 .00 MISCELLANOUS COPIES ` $ 681 . 75 COPY AERIAL PHOTOS $ - ZONING ORDINANCES $ 340. 00 SUBDIVISION REGULATIONS $ 6. 00 ENVIRONMENTAL REVIEW $ - OPEN SPACE REPORT $ 14 .30 NOISE ORDINANCE $ 2. 00 SIGN ORDINANCE $ 30 .00 TAX SEARCH $ 525 .00 WATER & SEWER SEARCH $ RETURNED CHECK - CLERK $ 30.00 MARRIAGE TRANSCRIPTS $ 250.00 POSTAGE $ 6.00 COMPREHENSIVE PLAN $ 84 .00 AGRICULTURE REPORT $ - RETURNED CHECK - W&S $ 44 . 00 RETURNED CHECK - TAXES $ - SPCA IMPOUND FEES $ 590. 00 GAMES OF CHANCE LICENSES $ 25 .00 BINGO LICENSES $ 975.00 BINGO FEES $ 358.30 DOG LICENSES $ 9,603.50 BUILDING PERMITS $ 430 .00 BUILDING PERMITS EXTENSION $ 25.00 CERTIFICATE OF OCCUPANCY $ 50.00 OPERATING PERMITS $ 21050.00 FIRE SAFETY INSPECTIONS $ 37. 50 SIGN PERMITS $ 72. 50 . TOTAL RECEIPTS $ 18, 953. 85 DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND $ 11 ,755. 18 PAID TO SUPERVISOR FOR PART TOWN FUND $ 23665.00 PAID TO NYS DEC FOR SPORTING. LICENSES $ 1 ,205.00 PAID TO COUNTY TREASURER FOR DOG LICENSES $ 1 ,573 .67 PAID TO AG & MARKETS FOR DOG LICENSES $ 345.00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES $ 810.00 PAID TO STATE COMPTROLLER FOR GAMES OF CHANCE LICENSES $ 1 5.00 PAID TO STATE COMPTROLLER FOR BINGO LICENSES $ 585.00 TOTAL DISBURSEMENTS $ 1$, 953, 85 --'may o0 J A E T NOTEBOO TO CLERK DATE � aooa DEBORAH KELLEY, DEPUTY TdWrN CLERK DATE ATTACHMENT # 8 Agenda Item 20e AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES AGREEMENT between the Town Highway Superintendent of the Town of Ithaca , Tompkins County , New York and the undersigned members of the Town . Board . Pursuant to the provisions of Section 284 of the Highway Law , we agree that moneys levied and collected in the Town for the repair and improvement of highways , and received from the State for State Aid for the repair and improvement of highways , shall be expended as follows : 1 . GENERAL REPAIRS . The sum of $ 106 , 000 shall be set aside to be expended for primary work and general repairs upon 7 miles of town highways , including sluices , culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof . 2 . PERMANENT IMPROVEMENTS . The following sums of $ 240 , 000 shall be set aside to be expended for the permanent improvement of town highways upon 3 miles of Town Highway , including paving , guide rails , etc . Executed in duplicate this 10th day of January , 2000 . Supervisor � . C ncilpers Councilpe son Councilperson C IJ Cou ilpe s Councilperson C un 1p s n Councilperson To n Highway Superintendent NOTE : This Agreement should be signed in duplicate by a majority of the members of the Town Board and by the Town Highway Superintendent . One copy must be filed in the Town Clerk ' s office and one in the County Superintendent ' s office . THIS FORM NO LONGER HAS TO BE SIGNED BY THE COUNTY SUPERINTENDENT ( 1994 ) . COPIES DO NOT HAVE TO BE FILED IN ALBANY . ATTACHMENT # 9 DEPUTY TOWN CLERK/ DEPUTY RECEIVER OF TAXES Duties and Responsibilities TOWN OF ITHACA PAAt Department Town Clerk 4P Civil Service Classification EXEMPT Job Classification Grade K Approved 1 / 10/2000 Res # DISTINGUISHING FEATURES OF THE CLASS : This is a responsible clerical position that assists the Town Clerk/Receiver of Taxes in carrying out the administrative duties and responsibilities of the office including those related to Town and County tax collection . Position is appointed by the Town Clerk/Receiver of Taxes and ratified by the Town Board . The Town Board fixes the powers and duties of the position , which may be the full powers and duties of the Town Clerk/Receiver of Taxes or may be limited to certain specified areas . Appointment is a two-year term commencing the first day of January next succeeding the next biennial Town election . Work is performed under the general supervision of the Town Clerk/Receiver of Taxes permitting leeway for the exercise of independent judgement when carrying out the details of the work. Supervision may be exercised over a small clerical staff. This is a full-time position with a standard workweek of 37 1 /2 hours . TYPICAL WORK ACTIVITIES : Answers various inquiries from Town residents and other municipal offices , answers incoming telephone calls and directs them to appropriate departments ; Issues marriage , dog , hunting , fishing and other licenses/permits and related documents and transcripts ; Aides in the maintenance of files , contracts , easements , and the Records Management Program and Archives ; Assists with mailings , typing and copying ; Collects information and compiles reports and documentation ; Assists with Town Board meeting preparation , Town Newsletters , elections , and dog enumeration ; Attends Town Board , Planning Board , Zoning Board as necessary and other meetings as requested and produces minutes in the absence of and/or for the Town Clerk; Collects permit fees and other miscellaneous fees and charges payable to the Town ; Collects water and sewer billings , makes deposits and assists Accounting office with reconciliation ; Researches water and sewer billing problems and acts as liaison between Town residents , Town departments and SCLIWC ; Assists in the mailing , collection , issuing receipts , and reconciliation of Town and County tax bills for apportioned properties ; Assists in calculating In Lieu Of tax payments and Special Assessment District tax bills ; Performs tax searches upon request; Assumes all duties and responsibilities , under law, of the Town Clerk/Receiver of Taxes in his/her absence ; Performs other duties as assigned ; CONTINUED NEXT PAGE ATTACHMENT # 10 DEPUTY TOWN CLERK/ DEPUTY RECEIVER OF TAXES ( CONT. ) FULL PERFORMANCE KNOWLEDGE, SKILLS , ABILITIES AND PERSONAL CHARACTERISTICS . Knowledge of accounting practices . Good knowledge of office terminology and procedures ; Good knowledge of business arithmetic and English ; Ability to understand and carry out oral and written instructions ; Ability to compose reports and maintain records ; Ability to deal tactfully and courteously with boards , committees , residents and other agencies ; Ability to maintain confidentiality ; Ability to obtain a Notary Public license ; Ability to operate a typewriter, personal computer, and calculator; Good knowledge of word processing and spreadsheet programs ; Knowledge of the Ithaca and Tompkins County area ; Possession of integrity and honesty; Physical condition commensurate with the demands of the position ; Ability to obtain bond desirable ; Knowledge of municipal government desirable ; Elector of the Town of Ithaca desirable . MINIMUM QUALIFICATIONS . Graduation from high school or possession of a high school equivalency Diploma with a concentration in business AND three years of office clerical experience preferably at least one year being in a municipal office dealing with the public and working with cash transactions ; SPECIAL REQUIREMENTS , Ability to take and subscribe the constitutional Oath of Office , and file such in the Town of Ithaca Town Clerk's Office before assuming duties . DEPTC-RC.DOC Jar 00 DEPUTY TOWN CLERK Duties and Responsibilities TOWN OF ITHACA Department Town Clerk Civil Service Classification EXEMPT Job Classification Grade G Approved 1 / 10/2000 Res . # DISTINGUISHING FEATURES OF THE CLASS : This is a responsible clerical position that assists the Town Clerk/Receiver of Taxes in carrying out the administrative duties and responsibilities of the office including those related to Town and County tax collection . Position is appointed by the Town Clerk/Receiver of Taxes and ratified by the Town Board . The Town Board also fixes the powers and duties of the position , which may be the full powers and duties of the Town Clerk/Receiver of Taxes or may be limited to certain specified areas . Appointment is a two-year term commencing the first day of January next succeeding the next biennial Town election . Work is performed under the direct supervision of the Town Clerk/Receiver of Taxes . This is a full-time position with a standard workweek of 37 1 /2 hours . TYPICAL WORK ACTIVITIES : Assists in answering various inquiries from Town residents and other municipal offices , answers incoming telephone calls and directs them to appropriate departments ; Assists in the Issuance of marriage , dog , hunting , fishing and other licenses/permits and related documents and transcripts ; Assists Town Clerk and/or Network/Records Specialist with the maintenance of files , contracts , easements , and the Records Management Program and Archives ; Assists with mailings , typing and copying ; Assists in completing reports and documentation ; Assists with Town Board meeting preparation , Town Newsletters, elections , and dog enumeration ; Attends Town Board , Planning Board and Zoning Board meetings and other meetings as requested and produces minutes under the direction of the Town Clerk; Assists in the collection of permit fees and other miscellaneous fees and charges payable to the Town ; Assists in the collection of water and sewer billings ; Provides assistance in the mailing and collection of Town and County tax bills ; Aides in the production of tax searches upon request; Substitutes for the Town Clerk when requested ; Performs other duties as assigned . CONTINUED NEXT PAGE DEPUTY TOWN CLERK (CONTI FULL PERFORMANCE KNOWLEDGE , SKILLS , ABILITIES AND PERSONAL CHARACTERISTICS : Good knowledge of office terminology and procedures ; Good knowledge of business arithmetic and English ; Ability to understand and carry out oral and written instructions ; Ability to compose reports and maintain records ; Ability to deal tactfully and courteously with boards , committees , residents and other agencies; Ability to maintain confidentiality ; Ability to obtain a Notary Public license ; Ability to operate a typewriter, personal computer, and calculator; Knowledge of word processing and spreadsheet programs ; Knowledge of the Ithaca and Tompkins County area ; Possession of integrity and honesty ; Physical condition commensurate with the demands of the position ; Ability to obtain bond desirable ; Knowledge of municipal government desirable ; Elector of the Town of Ithaca desirable . MINIMUM QUALIFICATIONS : Graduation from high school or possession of a high school equivalency Diploma with a concentration in business AND two years of office clerical experience preferably in a municipal office dealing with the public and working with cash transactions ; Special Requirements : Ability to take and subscribe to the constitutional Oath of Office , and file such in the Town Clerk's office before assuming duties . DEPTY-TC.DOC Jan00 Town Board Meeting 111012000 Additional Agenda Item No. 1 RESOLUTION OF APPRECIATION TO PHILLIP ZARRIELL0 WHEREAS, Phillip Zarriello served as an Associate Member of the Conservation Advisory Council in 1990; was appointed as a member of the Conservation Advisory Council (later to become the Conservation Board); served as a member of the Conservation Board continuously since its inception in 1992; was Vice- Chair of the Conservation Board in 1993 and 1994; and was Chair of the Conservation Board for the years 1996 and 1997; and WHEREAS, Phillip Zarriello has also served on the Codes and Ordinances Committee since 1997; the Water Resources Ordinance Committee beginning in 1998; was the Town of Ithaca representative to the Tompkins County Environmental Management Council during 1996 and 1997; and served as the town representative to the Cornell- Community Waste Management Advisory Committee; and WHEREAS, Mr. Zarriello submitted his resignation on the said boards and committees effective October 31 , 1999; and WHEREAS, during his ten years of dedicated service to the Town in these capacities, Mr. Zarriello has been a valuable citizen volunteer by devoting much personal time and energy, generously lending his expertise in matters concerning hydrology and hydrologic modeling especially with his work on the Water Resource Ordinance Committee, and his review of the Cornell University Lake Source Cooling Project; and WHEREAS, as a town representative on the Cornell- Community Waste Management Advisory Committee which was convened in September 1996 in response to concerns about Cornell University's proposed incinerator at the College of Veterinary Medicine, Mr. Zarriello exhibited a committed dedication to the work of the said committee over the twenty month long process; and WHEREAS, the Town of Ithaca is indebted to Mr. Zarriello for his dedicated and committed service to the town and its citizens in these capacities; and WHEREAS, the governing Town Board wishes to express its appreciation to Mr. Zarriello, upon acknowledgement with regret, of his resignation; Now, Therefore, Be It RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town, and its citizens, acknowledges with regret, the resignation of Phillip Zarriello as a member of the various said boards and committees; and expresses its sincere gratitude to Mr. Zarriello for his diligent and faithful service to our community. ATTACHMENT # 11