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HomeMy WebLinkAboutTB Minutes 1999-12-30 OF 1p ti TOWN OF ITHACA 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273- 1783 FAX (607) 273- 1704 TOWN BOARD YEAR END MEETING December 30 , 1999 10 : 30 O' clock A. M . AGENDA 1 . Call to Order. 2 . Pledge of Allegiance . 3 . Administration of Oath of Office : (Term January 1 , 2000 - December 31 , 2003) a . Town Supervisor, Catherine Valentino (Term 1 / 1 /2000 - 12/31 /2003) b . Town Board member, Mary Russell (Term 1 /1 /2000- 12/31 /2003 ) c . Town Board member, David Klein (Term 1 / 1 /2000- 12/31 /2003 ) d . Town Board member, Thomas Niederkorn (Term 1 / 1 /2000- 12/31 /2003 ) 4 . Appointment of, and administration of Oath of Office to Deputy Town Supervisor. 5 . PERSONS TO BE HEARD . 6 . Consider re-appointment , and if applicable , Administration of Oath of Office to : a . Highway Superintendent b . Town Clerk/Receiver of Taxes 7 . Consider confirmation of arrangements and appointment of the Attorney for the Town for the year 2000 . 8 . Consider ratification of appointment , and Administration of Oath of Office to Deputy Highway Superintendent . 9 . Consider ratification of appointment , and administration of Oaths of Office to Deputy Town Clerk . 10 . Consider appointments to the following : a . Planning Board . b . Zoning Board of Appeals . c . Conservation Board . TB Year End Mtg . - 12/30/99 Agenda Page 2 11 . Consider appointments of Chair for the following : a . Planning Board . b . Zoning Board of Appeals . c . Conservation Board . 12 . Consider appointments of individuals as town representatives on the following : a . Recreation Partnership Board . b . Southern Cayuga Lake Intermunicipal Water Commission . c . Sewer Joint Sub-Committee . 13 . Consent Items : Consider resolutions approving and/or authorizing the following .. a . Town Board Minutes - 12/ 13/99 b . Town of Ithaca Year End Warrants c . Designation of Official Newspaper d . Designation of Official Depositories of Town Funds e . Official Bonds of Town Officers and Employees 14 . Review of correspondence . 15 . Report of town committees . 16 . Discuss Town Hall construction updates . 17 . Consider motion to ADJOURN . TOWN BOARD YEAR END MEETING December 30 , 1999 ADDITIONAL AGENDA ITEMS 1 . Consider appointment of the Town Engineer. 2 . Set public hearing date to consider extension of the contract with the City of Ithaca for fire protection services . TOWN OF ITHACA TOWN BOARD DECEMBER 30, 1999 10 : 30 AM At a special meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at the Town Hall , 126 East Seneca Street , there were present : PRESENT: Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov, Councilwoman ; David Klein , Councilman ; Ed Conley, Councilman ; Tom Niederkorn , Councilman . EXCUSED : Bill Lesser , Councilman . PRESENT: Joan Lent Noteboom , Town Clerk ; John Barney, Attorney for the Town ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jon Kanter, Director of Planning ; Judith Drake , Human Resource Specialist . EXCUSED : Andy Frost, Director of Building/Zoning ; Al Carvill , Budget Officer. OTHERS: Chris Furst , Ithaca Times ; Stacie Ross , WHCU . Call . , .to ' Order: * Supervisor Valentino called the meeting to order at 10 : 38 a . m . , and led the . t ssemblage in the Pledge of Allegiance . enda ; 'ltem No 3 .= Administration of Oath of .Office :: (Term January 1 2000 — D ' ember . 31 r , . . . 003 Supervisor Valentino — This is our final Board Meeting of 1999. 1 Would like to thank the Town Board for the hours put in to serving on so many important committees for the Town of Ithaca . I appreciate the time and effort that is put in . I would like to thank the staff for the many hours spent on extra committee meetings . I am looking forward to moving into the year 2000 . We have some very important priorities . We are all excited about the New Town Hall . We would like to finish the Zoning Ordinance that many are working hard on . We will be getting into place a Capital Projects Plan . Our tax bills went out with very few glitches this year. There was a real cooperative effort between the County Assessment Department and the Town of Ithaca . I would like to thank Councilwoman Russell , Councilman Klein and staff who worked on the Assessment Committee . When we took that on we knew it was a mess . We never really envisioned how big of a job it would be . It was a lot of hard work. The formula is much easier for staff to administer and for everyone to understand . The Attomey for the Town administered the Oath of Office to Supervisor Valentino, Councilwoman Russell, Councilman Klein, and Councilman Niederkorn. a. Town Supervisor, Catherine Valentino (Term 1 /1 /2000 — 12/31 /2003). b. Town Board member, Mary Russell (Term 1 /1 /2000 — 12/31 /20003). c. Town Board member , David Klein (Term 1 /1 /2000 — 12/31 /2003). TOWN BOARD PAGE 2 DECEMBER 30, 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED d . Town Board member , Thomas Niederkorn (Term 1 /1 /2000 — 12/31 /2003). Agenda Item No. 4 — Appointment of , & Administration of Oath of Office to Deputy Town Supervisor. The Attomey for the Town administered the Oath of Office to the Deputy Town Supervisor. Agenda Item No 6 — Re-Appointment, and if applicable, Administration of Oath of Office to : a . Highway Superintendent. The Attorney for the Town administered the Oath of Office to the Highway Superintendent. Resolution No. 219 - Reappointment Town Highway Superintendent. BE IT RESOLVED, that Fred Noteboom is hereby re-appointed as Highway Superintendent for a term continuing until the 1st day of January next succeeding the next biennial Town election to wit, January 1 , 2002. 4MO . Councilwoman Russell, SECONDED - Councilwoman Grigorov. *,; Vote. =on .the. ­motio resulted as follows: Supervisor Valentino; `aye; : Councilwoman Russell, aye; Councilwoman <Grigoro ' aye; ` Councilman Klein, aye; Councilman << Con"ley, °aye; Councilman Niederkorrn, , raye Garri unanimdusly. b. Town Clerk/Receiver of Taxes. The Attorney for the Town administered the Oath of Office to the Town Clerk/Receiver of Taxes. Resolution No 220 or Reappointment Town Clerk/Receiver of Taxes. BE IT RESOLVED, that Joan Lent Noteboom is hereby re-appointed as Town Clerk and Receiver of Taxes for a term continuing until the 1st day of January next succeeding the next biennial Town election to wit, January 1 , 2002. MOVED Councilman Conley, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkom, aye. Carried unanimously. Agenda Item No 1 — Appointment of the Town Engineer/Director of Engineering . The Attorney for the Town administered the Oath of Office to the Town Engineer/Director of Engineering. e-- . TOWN BOARD PAGE 3 DECEMBER 30 , 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED esolution No. 222 - Reappointment Town En ineer. BE IT RESOLVED, that Daniel Walker, P. E. , is hereby re-appointed as Town Engineer and Director of Engineering for a term continuing until the 1st day of January next succeeding the next biennial Town election to wit, January 1 , 2002. MOVED Councilman Niederkorn, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Supervisor Valentino — The Oath of Office helps us to realize the significance of the office , burden and responsibilities that we need to be mindful of. Councilwoman Grigorov — I would like to thank the board for the responsibilities the board takes on and doing such a great job . Agenda Item No. 5 — PERSONS TO BE HEARD . There were no persons. present to be heard. VAgenda Item No. 7 =--Confirmation of Arrangements & Apodintment "of Attorney for the Town he Year 2000. Resolution No. 221 - Arrangements for Town Legal Counsel for 2000. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby agrees to confirm the arrangements discussed and presented for the appointment of the Attorney for the Town, for the year 2000 as per the attached letter of understanding as presented by John C. Barney, Esq. , of the firm Barney, Grossman, Roth & DuBow. MOVED Councilman Niederkom, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 8 — Ratification of Appointment and Administration of Oath of Office to Deputy Highway Superintendent. Resolution No. 223 - Reappointment Deputy Highway Superintendent BE IT RESOLVED, that confirming the appointment made by the Town Highway Superintendent, Eugene Redman be re-appointed as Deputy Highway Superintendent to serve at the pleasure of the Town Highway Superintendent. TOWN BOARD PAGE 4 DECEMBER 30, 199 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED MOVED Supervisor Valentino, SECONDED Councilwoman Grigorov. A vote on the motion result as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, ay , Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No 9 — Ratification of Appointment, and Administration of Oath of Office to Deputy Town Clerk. Resolution No 224 = Reappointment Deputy Town Clerk. BE IT RESOLVED, that confirming the appointment made by the Town Clerk/Receiver of Taxes, Deborah Kelley be re-appointed as Deputy Town Clerk to serve at the pleasure of the Town Clerk, and be it further RESOLVED, Mrs. Kelley shall also assume the duties and responsibilities as Deputy Receiver of Taxes to serve at the pleasure of the Receiver of Taxes MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: 'Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn; aye. Carried unanimously. Agenda IteimNo 10 — Appointment to the Followind: a . Planning Board: Resolution No 225 = Appointment to Planning Board. BE IT RESOLVED, the governing Town Board of the Town of Ithaca hereby re-appoints the following individual to serve on the Town of Ithaca Planning Board for the term of office indicated: PLANNING BOARD: (Seven year term. ) Tracey Mitrano January 1 , 2000 - December 31 , 2006 20 Chase Lane, Ithaca, NY 14850 MOVED Councilwoman Grigorov, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. b. Zoning Board of Appeals . Resolution No 226 - Appointment to Zoning Board of Appeals. TOWN BOARD PAGE 5 DECEMBER 30, 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED BE IT RESOLVED, the governing Town Board of the Town of Ithaca hereby re-appoints the following individual to serve on the Town of Ithaca Zoning Board of Appeals for the term of office indicated: ZONING BOARD OF APPEALS: (Five year term). Ronald Krantz January 1 , 2000 - December 31 , 2004 179 Sheffield Road, Ithaca, NY 14850 MOVED Councilwoman Russell, SECONDED: Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye, Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye, Councilman Niederkorn, aye. Carried unanimously. CM Conservation Board — See Attachment #1. Resolution No. 227 " Appointments to Conservation Board. BE IT RESOLVED, the governing Town Board of the Town of Ithaca hereby appoints the following individuals to serve on the Town of .Ithaca Conservation Board as listed for the terms of office •indicated. CONSERVATION BOARD: (Two year term: ) , John" A. Yntema, 993 Danby Road January 1 , 2000 - December 31 , 2001 Ithaca, NY 14850 Richard Fischer, 135 Pine Tree Road January 1 , 2000 - December 31 , 2001 Ithaca, NY 14850 Byron Unsworth, 232 Renwick Drive January 1 , 2000 - December 31 , 2001 Ithaca, NY 14850 Clifford Blizard, 390 Stone Quarry Road January 1 , 2000 - December 31 , 2001 Ithaca, NY 14850 Donald Weir, 930 East Shore Drive January 1 , 2000 - December 31 , 2001 Ithaca, NY 14850 MOVED Supervisor Valentino, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 11 — Appointments of Chair for the following : TOWN BOARD PAGE 6 DECEMBER 30, 1999 APPROVED - APPROVED - APPROVED ' FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED a. Planning Board . Supervisor Valentino — This resolution appoints Fred Wilcox as the Planning Board Chair . Mr. Kanter — The Planning Board unanimously recommended Mr. Wilcox as Chair . b. Zoning Board of Appeals. Supervisor Valentino — This resolution appoints David Stotz to return as the Chair of the Zoning Board of Appeals . C . Conservation Board. Supervisor Valentino — There will be a new Chair for the Conservation Board . Brian Unsworth is willing to chair for the year 2000 , Resolution No 228 = Appointment of the Chairs for the Year 2000 Planning Board, Zoning Board of Appeals and Conservation Board. BE IT RESOLVED,' the governing Town Board of the Town,, of. Ithaca hereby appoints th following individuals to serve: as , Chair of thet.Planning Board, Chair- of4he. Zoning_. Board of Appea and Chair of the Conservation Board for the term of office indicated: Planning Board Chair: Fred T. Wilcox, 111. Term : January 1 , 2000 - December 31 , 2000 Zoning Board of Appeals Chair: David J. Stotz Term: January 1 , 2000 - December 31 , 2000 Conservation Board Chair: Byron Unsworth Term: January 1 , 2000 - December 31 , 2000 MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley, aye; Councilman Niederkom, aye. Carried unanimously. Agenda Item No 12 — Appointments of Individuals as Town Representatives on the following : a . Recreation Partnership Board . Supervisor Valentino — Mary Russell , Mark Stuart , and Elsie Dentes will be the Town representative TOWN BOARD PAGE 7 DECEMBER 30 , 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Southern Cayuga Lake Intermunicipal Water Commission . Supervisor Valentino — George Conneman and myself will be the Town representatives . c. Sewer Joint Sub-Committee. Supervisor Valentino — Mary Russell , Frank Lagori and myself will be the Town representatives . We are in very good shape with appointments to all our boards . There are very few vacancies . We need a republican for the Ethics Committee . Joan Lent Noteboom , Town Clerk — The Agricultural Committee appointments will be done on January 10 , 2000 . We have . not received any responses . We do need someone to replace Elsie McMillan who passed away. Supervisor Valentino — I think that most of the members will be willing to serve on the Agricultural Committee again . We need to encourage more people to participate on the various committees and groups for the Town . Resolution No: . 229 . -_. A ointments Town of Ithaca:. Re resentatives. Commissions Board Committees. . BE IT RESOLVED, the governing Town Board of: : the ° .Town of .Ithaca hereby appoints 'the` , following persons , to. serve as representatives of the Town of : Ithaca on the listed commissions, boards, and committees, and, be it further RESOLVED, the term of office for the said persons shall be for a period commencing January 11 2000 through December 31, 2000. Recreation Partnership Board: Councilwoman Mary Russell Mark Stuart, 405 Teton Court, Ithaca, NY 14850 Elsie Dentes, 11 Perry Lane, Ithaca, NY 14850 Southern Cayuga Lake Intermunicipal Water Commission: Supervisor Catherine Valentino George Conneman, 197, Christopher Lane, Ithaca, NY 14850 Sewer Joint Sub-Committee: Supervisor Catherine Valentino Councilwoman Mary Russell TOWN BOARD PAGE 8 DECEMBER 30 , 199 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Frank Liguori, 1210 Trumansburg Road. , Ithaca, NY 14850 Daniel Walker, Town Engineer - Technical Advisor MOVED Councilman Conley, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 13 — Consent Items : Resolution No 230 - Consent Agenda Items No, 13(b)- 13(d). BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and or/adopts the resolutions for Consent Agenda Items No. 13(b)= 13(d) as presented and/or amended by the Town Board on December 30, 1999. MOVED Councilman Niederkorn, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. a Town Board Minutes — 12/13/1999 : ' f Councilwoman Grigorov — I would like to pull the minutes .There are two words that , sound the� sam. but are different words . On page 13 , thiO paragraph , " recommendation 3 , it ;mentions tru. way. I said truck weight reduction . On page 52 , the fourth line from the bottom ;- it states 'does asphalt leak . I said leach . Resolution No 231 - Approval Town Board Meetinq Minutes. WHEREAS, the Town Clerk has presented the minutes for the regular Town Board meeting held on December 13, 1999 to the governing Town Board for their review and approval, and, WHEREAS, the governing Town Board has reviewed the said minutes; now, therefore be it RESOLVED, the governing Town Board of the Town of Ithaca does hereby adopt the minutes of the regular Town Board meeting held on December 13, 1999 as the official minutes for the said meeting with the following amendments. Amendments: Page 13, Third Paragraph - Replace "truck way" with "truck weight". Page 53, Fourth Paragraph From Bottom - Replace "asphalt leak" with "asphalt leech ". t OWN BOARD PAGE 9 DECEMBER 30, 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED OVED Councilman Niederkorn, SECONDED Councilwoman Russell. A vote on the motion sulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. b. Town of Ithaca Year-End Warrants. Resolution No. 230(a) - Town of Ithaca Year End Warrants. WHEREAS, the warrant with the following numbered listing of vouchers has been presented to the Town Board for approval of payment; and WHEREAS, said warrant has been audited for payment by the Town Board; now, therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant. General Fund Townwide: Voucher No. 13534417 $ 15, 928. 44 General Fund Part Town: Voucher No. 1354 4416 $ 21621 . 32 Highway Fund Part Town: Voucher No. 1351 4411 $ 11Y08769 Water. Fund: Voucher No. 1354- 1415 $235, 620. 47 Sewer Fund: Voucher No.' 1'352- 1416 $ 1791100. 39 Town Hall Capital Project Fund ' Voucher No. 1388, 1410 $ 78750 Risk Retention Fund: Voucher No. 1360 $ 59. 98 Lighting District Funds: Voucher No. 1378, 1379 $ 333. 85 MOVED Councilman Niederkorn, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. c. Designation of Official Newspaper. Resolution No. 230(b) - Designation of Official Newspaper. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby designates the Ithaca Journal as the official newspaper for the Town of Ithaca for the year 2000; and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Ithaca Journal. TOWN BOARD PAGE 10 DECEMBER 30 , 199 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED MOVED Councilman Niederkorn, SECONDED Councilwoman Russell. A vote on the motion result) as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, ay , Councilman Klein, aye, Councilman Conley, aye; Councilman Niederkom, aye. Carried unanimously. d. Designation of Official Depositories of Town Funds. Resolution No 230(c) or Desionation of Official Depositories of Town Funds. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby designates Tompkins County Trust Company and M& T Manufacturers and Traders Trust Company as the official depositories for monies coming into the hands of the Town Supervisor, Budget Officer, and Town ClerWReceiver of Taxes for the year 2000; and, be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Trust Company, and M& T Manufacturers and Traders Trust Company. MOVED Councilman Niederkom, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell; •aye;: • Councilwoman Grigorov, aye; Councilman Klein, aye;. -Councilman Conley, aye; Councilman Niederkom, aye., - Carried unanimousl e. Official Bonds of Tow`m Off icers . and Employees. 4 y Attorney Barney -` ' The bonds !for the Supervisor, Budget Officer . and = Town Clerk have been = increased to $3 million . . We need to make a correction to the resolution . Judy Drake , Human Resource Specialist — The Deputy Town Supervisor is also bonded for $3 million . Resolution No 232 = Official Bonds for Town Officers & Employees. BE IT RESOLVED, by the governing Town Board of the Town of Ithaca, that the Faithful Performance Bonds for the Town officials and employees for the year 2000 are approved as follows: Town Supervisor/Fiscal Officer, Catherine Valentino $3, 000, 000. 00 Deputy Town Supervisor $3, 000, 000, 00 Budget Officer, Alfred F. Carvill $3, 000, 000- 00 Town ClerWReceiver of Taxes, Joan Lent Noteboom $3, 000, 000. 00 Town Justice, Clarence Larkin $ 25, 000. 00 Town Justice, Raymond Bordoni $ 25, 000. 00 Highway Superintendent, Fred Noteboom $ 25, 000. 00 All Other Employees, (Per Person) $ 25, 000. 00 Forgery & Alteration $ 51000, 00 t OWN BOARD PAGE 11 DECEMBER 30 , 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED OVED Councilwoman Grigorov, SECONDED Councilman Klein. A vote on the motion resulted as llows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 14 - Review of Correspondence. There was no correspondence to be reviewed. Agenda Item No. 15 - Report of Town Committees . Councilwoman Grigorov - On January 19th , there will be a Municipal Organization Watershed Meeting on the completed lake study. There will be an opportunity for public comment . Supervisor Valentino - I started reading the Executive Summary . It is very interesting . It has the history back to the glaciers and it includes the different species . Councilwoman Grigorov - It gave a lot of background for the current situation . Councilman Klein - Did we move our January Codes and Ordinances Committee meeting because . of that meeting ? Mr. Kanter Yes : The January Codes and . Ordinances .a.Committee meeting will be Thursday- January ' 20th Councilwoman Russell - The COWMAC II Committee met in December. It was a very interesting meeting. There is some progress being made on negotiating the contracts for the construction of the new addition to the Vet School . There has been some technological advancement with the recommended disposal facilities themselves . Site visits are taking place to the facilities to get the committee updated on developments . Mrs . Noteboom - I need to know which board members are going to the water meeting so that if there is a quorum present so I can post and publish that a quorum will be present , but no official action will be taken . Councilman Conley - What will happen at this meeting? Councilwoman Grigorov - The study of the lake will be presented to the public . The study is the basis for what programs we need to work toward . There will be various meetings held around the lake to give the public an opportunity for input . Councilman Conley - Is it a discussion that will get into lake cooling ? Councilwoman Grigorov - No . It is in regards to the current condition of the lake . The committee has tried to stay away from that discussion . TOWN BOARD PAGE 12 DECEMBER 30 , 199 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — We need to start looking at the basin . There is awareness of how importa and delicate it is . Councilman Conley — Do we have a representative of the Cayuga Lake Basin Commission ? Supervisor Valentino — Councilwoman Grigorov is on the committee . Councilwoman Grigorov — This is a new State New York State Department of Environmental Conservation funded committee . The County is in charge of the Cayuga Lake Basin Commission . The last meeting I went to was last spring . Mr. Kanter — We have been meeting . The progress on the study is slow. Councilwoman Grigorov — There are three levels to the committee . One is elected officials . The elected officials have not met for along time . Staff has been meeting . Supervisor Valentino — There are many committees that have "water" in their title . . It has become hard to sort out who are the representatives and who should be the representatives . . We are going to try to ,p;ut ;together an index of when they meet; -who whey are , and what topics are under discussion - get confused over the different committees ..,. ,:. . �Mr. Kanter The Local Waterfronts Revitalization Program has steered , away ;. from , the : larg watershed basin issues because of the othert work ahat is going on . They are focusing :. more . on - Ian use issues , policies and specific special projects that might be relevant to the water front area . This committee will help qualify communities for additional funding once the program is in place . The funding for the larger watershed basin is coming from the same pool of monies as the waterfront grants . Councilman Conley — What is the time table for the lake cooling project? Daniel Walker, Director of Engineering — They have started construction on the heat exchange facility. They have started to pour concrete . The pipes are 90% in . Their plan is to get into the building by June 2000 . They will be in operating testing within the upcoming year . Supervisor Valentino — We have pulled out the minutes and resolutions from Lake Source Cooling . We have a commitment from Cornell on the monitoring requirements with the consultant and the committee from the County. In the upcoming year we will need to refresh our memories on those commitments . Councilwoman Russell — Did we want to discuss the Recreation Partnership ? Supervisor Valentino — Councilwoman Russell and I are representatives on the Recreati Partnership Planning Committee . This committee is to determine how the administration a -TOWN BOARD PAGE 13 DECEMBER 30, 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED rogram should move forward after this year. There is funding available from the County if we meet June deadline . I have been frustrated lately. There is an inability to move forward on what should happen . Originally I thought that it should be a joint activity fund . As it has evolved , I am not sure that we would want to be total partners with the City on all the different activities that are offered . When I look at youth programs and youth programming , I could not care less how many candy bars and t-shirts that they buy for the Cass Park Concessions . It is up to the City to decide what we need to charge and how we break even . It could be much cleaner for the Town with our limited resources not to get involved in the administrative ownership of something that we had no part of developing . I would much rather see us working with them on contracts for specific programming and have some percentage of overhead . We are now beginning to focus on what programs the Recreation Partnership should be funding for the benefit for youth in the community. We need to figure out the cost and what kind of revenues we need to take in to maintain them . There is some interest in the facilities being transferred to the County at some point . The City might need to think about managing the facilities in a different way. I wanted to ask the board if you think that Councilwoman Russell and I are going in the right direction . We do not feel that we have the expertise , the time , energy or the ability to concentrate on the facilities , concessions and how they are managed . Our focus and interest is on providing programming . Councilwoman Grigorov — Did the City want the Town to get : involved in the concessions? Supervisor Valentino It is part of the Partnership. It is parf-of _.the, cost that .we. are paying . Councilman Klein - It has always been a contentious issue . They were charging high cost for the Youth Bureau . The City has built and repaired the buildings . Then they want to charge the Town extra for them . Supervisor Valentino — We had a hard time getting those numbers extracted . Mr. Carvill spent a lot of time extracting the numbers. Councilwoman Russell — There is proposal we have been asked to consider to have the County step up and take more of a role in the Cass Park Ice Rink facility and to have the Town step up and take more of a role in the pool . Seventy percent of the users are Town or City residents . Councilman Niederkorn . — The County should be running recreation in this County. The towns would not need to worry who pays for what and who receives the income . It should be done on the basis of population or usage . I do not know if the County is interested . The only sensible long- range thing is regional programming . Supervisor Valentino — Groton does participate in the Recreation Partnership . The Town of Lansing and the Town of Enfield are the only municipalities not participating in the Recreation Partnership . It is a big intermunicipal effort . We are all trying to sort through this . If the County does take over the program , they would like to know how much our tax rate would be reduced . i i I ?OWN BOARD PAGE 14 DECEMBER 30, 199 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Councilman Niederkorn — It would be the same amount of money whether we pay through the Tow or the County. Councilwoman Grigorov — The details would be run well by the people who are familiar with the program . If the County were to take over, there would be new people who are not familiar with the program . Supervisor Valentino — There is a general feeling among the partners that the facility could be managed better . Some of the City representatives feel the same . It was always a hope when we started the Recreation Partnership that there could be more programming in the municipalities that the children live . They have never materialized . They never worked out the way that we envisioned . The municipalities have participated in funding and we have been able to have a stable rate for children in the community. We have talked about privatizing the program . We could hire someone to manage under a contract so that we do not lose some of the programming that municipalities would like to have and subsidize . We can set up contracts to have them manage the facility . Councilwoman . Russell — People on the committee were -very convinced , that the rink in Lansing was - . losing money. Councilman Niederkorn -; Has Stewart Park come into; the discuss,ion ? fj 1 Supervisor Valentino No.. In earlier discussions outside off -this , th e .City was saying that they wo.ul be interested in the County taking on Stewart Park and Cass Park facilities . They are more regional facilities . Most counties have parks and park programs . Our county does not . Mrs . Noteboom — Yesterday we took the tax bills up to the Post Office . We asked them not to mail them until today. They did not heed our request . Many residents have received their bills . Councilman Klein — They cannot be accepted until January . Supervisor Valentino — There are certain people who try to pay their tax bills in December for the benefit on their taxes . Some municipalities do accommodate their requests . Some people take the standard deduction one-year , and then itemize the following year. This allows them to maximize their deduction . Councilman Klein — If someone mails the tax bill December 31St, they can claim it was paid in 1999 by the postmark . Mrs . Noteboom — The IRS will take the date that was processed by the bank . Attorney Barney - Technically it is paid when the check is written . TOWN BOARD PAGE 15 DECEMBER 30 , 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED rs . Noteboom — Many people will not be happy because they received their tax bill because they TOWN not able to pay due to Town Hall being closed . Our warrant says that it is due January 1 , 2000 . Additional Agenda Item No. 2 — Set Public Hearing Date to Consider Extension of the Contract with the City of Ithaca for Fire Protection Services. Supervisor Valentino — Our contract with the City expires December 31 , 1999 . We do not have a new agreement or contract in place . We are still in negotiations . The City has assured me that our fire service will continue . In order for us to give them a check in February and March , there needs to be a resolution and legal contract . Attorney Barney — A fire contract cannot be signed as a board of government without having a public hearing . We need to establish a public hearing to extend the fire contract for a period of time . The public hearing could be held January 10"' . The second resolution could be conditional on holding the public hearing and subject to approval after the public hearing . This will allow us to have coverage . Councilman Conley — Are we approving something that we do not know what will be ? Supervisor Valentino — No . We are approving an extension of the current. contract . Councilman Klein — Will sornethingAbe executed in writing ? Supervisor Valentino — Yes.. We have a verbal commitment from the;:City.. Ve thought . that we had a clause in the contract that extended it , . but it did not . Resolution No. 234 " AUTHORIZING THE EXTENSION OF THE FIRE CONTRACT WITH THE CITY OF ITHACA . WHEREAS, several years ago the City of Ithaca and the Town of Ithaca entered into a contract (the "Fire Contract") for the provision of fire and emergency medical services for a portion of the Town, such services being provided by the City of Ithaca Fire Department, and WHEREAS, the Fire Contract expires December 31 , 1999 and WHEREAS, the City and Town are conducting negotiations on the terms of a new, long- term contract for such services, but such negotiations have not yet been completed; and WHEREAS, the Town wishes to continue the City's fire and emergency services on a temporary basis pending approval and execution of a new long-term contract; and WHEREAS, the City wishes to continue to provide such services, and WHEREAS, the City and Town have negotiated an agreement extending the Fire Contract through June 30, 2000, and TOWN BOARD PAGE 16 DECEMBER 30 , 199 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the Town has set a public hearing for the approval of such extension agreeme on January 10, 2000; and WHEREAS, the Town wishes to provide for continued fire protection and emergency medical services pending the hearing and action on January 10, 2000; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 (State Environmental Quality Review Act) it has been determined by the Town Board that extension of said contract is a Type 11 action and therefore not subject to environmental review under SEAR; NOW THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the extension of the Town 's Fire Contract with the City of Ithaca for a period ending June 30, 2000, subject to changes as approved by the Town Supervisor as authorized below and subject to further approval by this Board after a public hearing on such extension on January 10, 2000; and it is further RESOLVED, that pending the January 10, 2000 hearing, the Fire Contract be extended through January 10, 2000, and, if approved, such extension continue through June 30, 2000; and it is further RESOLVED; that, ` f 'approved' after the public hearing, they Tow-�pay ' td rthe City the sum $459, 238. 75 on Februaiy; l , 2000, and the sum of $459, 238. 75`;oi :March , 30, 2000 for fire protecti and emergency services for the period January 1 , 2000, through June 30,' 2000; and it is further RESOLVED, that the Town Supervisor be, and she hereby is, authorized to execute an extension agreement with the City of Ithaca in accordance with the above resolutions and containing such additional terms as the Town Supervisor, in her discretion and with the advise of the Attorney for the Town, deems necessary or appropriate, her execution of same to be evidence of her approval of any such terms. MOVED Councilwoman Russell, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Resolution No. 233 - AUTHORIZING SETTING A PUBLIC HEARING ON THE EXTENSION OF THE FIRE CONTRACT WITH THE CITY OF I THACA . WHEREAS, several years ago the City of Ithaca and the Town of Ithaca entered into a contract (the "Fire Contract ") for the provision of fire and emergency medical services for a portion of the Town, such services being provided by the City of Ithaca Fire Department; and WHEREAS, the Fire Contract expires December 31 , 1999; and TOWN BOARD PAGE 17 DECEMBER 30, 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED WHEREAS, the City and the Town are conducting negotiations on the terms of a new, long- erm contract for such services, but such negotiations have not yet been completed; and WHEREAS, the Town wishes to continue the City's fire and emergency services on a temporary basis pending approval and execution of a new long-term contract; and WHEREAS, the City wishes to continue to provide such services; and WHEREAS, the City and Town have negotiated an agreement extending the Fire Contract through June 30, 2000; and NOW THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing on January 10, 2000, at 6:30 p. m. at the Town Hall, 126 East Seneca Street, Ithaca, New York on the agreement extending the Fire Contract with the City of Ithaca through June 30, 2000, MOVED Councilman Conley, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, . aye; Councilman Klein, aye; Councilman Conley, aye, Councilman Niederkorn, aye. Carried unanimously. A ' enda Item' No. 16 ' Town Hall Construction '.0 dates. w .. Mr. W61ker — We have sent out letters of award to ' the contractors . The contractor of the plumbing and HVAC has sent in their submissions . The Sarkisian Brothers have submitted some things . Everything is moving along . I anticipate sending out the agreement part of the contracts on Tuesday or Wednesday. Once they get the bonds in , Supervisor Valentino can sign the contracts . All the contract documents are part of the contract . We are lookinpq to have a pre-construction meeting the week of January 10th The construction date is January 15 or before . I do not know where the Post Office is with their contract documents . There was no one at Thomas Associates involved with the contract this week . The last that I heard they were anticipating to have construction start mid -January . We did some additional testing of floor tiles . I received a message from the asbestos/abatement manager for the Post Office and they agreed that there is asbestos in the floor tiles . They are moving ahead with the removal of the asbestos . They did not notify us that there was asbestos in the floor tiles. We proved that there was asbestos . It should not take long . It is about 12 , 000 square feet of tile. It should not take more than a week . There are machines to remove the asbestos . I do not want to get our contractors into the building until it is removed . Councilman Conley — The Post Office portion will be done at the same time as our project . Mr. Walker — Yes . It should be coordinated very nicely with demolition . TOWN BOARD PAGE 18 DECEMBER 30 , 199 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Supervisor Valentino — We want to coordinate and work together. Mrs . Noteboom — Will a notice be sent to the employees notifying them that they will not be able to park in the parking lot after January 14th Mr. Walker — I will be sending a notice out . Supervisor Valentino — I am going to talk with the City about parking arrangements . Mr. Walker — The City is planning a renovation project for the Seneca Street parking garage . Their plans show encroachment onto our space because they need working space . I told them that the Town needed parking in the garage for about 20 cars and the Town would be happy to give them an easement. Councilwoman Russell — Will they be closing the garage? Mr . Walker — They are going to have some areas that are closed . The work is primarily inspecting the re-enforcements and doing repairs . Attorney Barney — Mr . Walker, have you talked with Sarkisian Brothers about the ,wall ? Mr. Walker — No . I will be talking with . them ,-. next week about it . The wall is still : the:.responsibility s the :Post Office at this time . s . Attorney Barney — It is a significant potential claim for delay. Supervisor Valentino — I think that the Post Office will move very quickly on the wall . They are very sensitive about the security of the wall . Councilman Klein — The wall does not have any penetrations . Mr . Walker — Our construction will be attached to the wall . They are building a secure wall with eight- inch spacing of the studs with three layers of sheet rock . It is two layers of sheet rock on their side and one layer on our side . We will have space behind it for our electrical . Councilman Klein — If we have a construction date of January 15th on the contract , the wall and asbestos may delay it . Mr . Walker — I am waiting until next week . There is a fair amount of demolition work on all the contracts that have to be done before any new construction can start . We need to work on the details . Councilman Klein — How much time did the bid specs provide? t OWN BOARD PAGE 19 DECEMBER 30 , 1999 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED r. Walker — They provided 120 days for construction . The plumbing and general contractor have her work . They want to get in and get done . The electrical contractor said that they could work in that time frame . The heaviest work is the HVAC , plumbing and the sprinklers . Supervisor Valentino — Is the elevator done under the general contract ? Mr. Walker — Yes . There are some electrical connections . Councilwoman Russell — There was an issue about how much of the building we wanted to have sprinklers . Mr. Walker — The question was the relative cost to the sprinklers . The total plumbing contract is about two thirds of the sprinkler estimate by the mechanicals . Our mechanical contractor estimated significantly higher. The bid came in at about 50% of what was estimated . It includes the entire building . A lot of the sprinkler work is in the attic in areas that are not affected by other construction . We need to finish the work before we finish things inside because it does leak a little bit . The demolition work , plumbing and HVAC can be done before the repair of the roof. The HVAC includes taking off the old . roof tops units and putting on the new roof top . units . Councilwoman Russell — What is going to be done for the roof. .repair? Mr. Walker — Thb roof-will be replaced with new membrane-, roof . 'It is - a rubber roof , but it still has :�._l joints on it . Councilman Klein — We did have a meeting with one of the potential furniture vendors to look at some of the furniture layouts for the staff areas . Supervisor Valentino — In the lobby, when they started to chip away the old paint they discovered the original color. They went with the original color to blend things . The cherry wood and the maple will mainly be behind the judges . Mrs. Noteboom explained which colors would be in which location. Mrs . Noteboom — The lobby will look really nice . They are going to highlight around the original color. The floor in the lobby will remain the same . Supervisor Valentino — We thought that the colors had some link to them . We talked with one vendor on furniture . We have appointments with two other furniture vendors in January. The estimates look like we are still on track with our budget . We are looking good . Mrs . Noteboom — We need to decide what we want refinished and the timing of having it sent out . We need the furniture we have here to be able to do what we need to do . TOWN BOARD PAGE 20 DECEMBER 30 , 199 APPROVED - APPROVED - APPROVED - FEBRUARY 7, 2000 - APPROVED - APPROVED - APPROVED Councilman Conley — What is the progress of the sale of the current Town Hall ? Supervisor Valentino — It has been turned over to Mead . There have been some inquiries . Anyone that is interested will have to deal with Mead . We have a contract for 6 months . Councilman Klein — The estimates were coming in high during the design phase . The painting of the exterior windows was deleted . It was not a necessity. The windows do need to be painted . The public restrooms and staff restrooms went to tile . We need to consider getting estimates of the painting . Mr. Walker — I am going to get quotes from local painting contractors to do the work . I am also going to ask the contractor what it would cost . Supervisor Valentino — We thought that we would put together a priority list . At department head meetings we have talked about going to a card system for security. The wiring is there for it . We would like to be able to upgrade to the ID card swipe system . Mr . Walker — We have two primary entrances to the . building , Buffalo Street and the Aurora Street parking lot entrance . I do not know if we want to put, a - card reader . on the main doors becau se, it ,gets . complicated . It is difficult to put an automated system. .on _double doors . Earlier this month :I ,received about a 40- page .setWof claims. J or. -addition al cost for the contractor. - the' Warren : Road .project . I am basically denying them all .. They are not valid claims . - It as: :ext work that -did : not get ordered . His interpretation of .1 a .,specs . is • different than mine . I will . write . . formal letter denying the claims . Agenda Item No. 17 — ADJOURMENT. As there was no further business to come before the Town Board , a motion was made by Councilman Conley, seconded by Councilwoman Russell to adjourn . Carried unanimously . Supervisor Valentino adjourned the meeting at 11 : 58 a . m . Respectfully submitted , Joan Lent Noteboom , Town Clerk * NEXT REGULAR MEETING — January 10 , 2000 at 5 : 30 p . m . " Minutes Transcribed by Carrie L. Coates . 12-21 - 1999 4 . 13PM FROM MILLS FAX SERVICE 805 772 2157 P _ 2 X10 Kara Hagedorn. 3030 Beachcomber Dr. Morro Bay, CA 93442 . (805) 772-3000 December 1 , 1999 The last month of the Millennium ! Ithaca Town Board 126 East Seneca Street Ithaca, NY 14850 Dear Town Board Members, l It is with sadness that I must resign from the Town Of Ithaca Conservation Board. My husband has accepted a good job on the central coast of California as a Professor teaching Environmental Engineering . Although the future feels new and exciting, and weVe moved from one beautiful place to another, I deeply miss my friends and work in the Cayuga Valle ► of the Finger lakes Region. Its a difficult time to leave, just as the Town of Ithaca is beginning to implement the Parks, Recreation and Open Space .Plan. I put a lot of work aAd volunteer time into this plan, understanding its value for the protection of natural resources, the protection of the integrity of the State Parks, for the livelihood of local farmers, and for the recreational opportunities it will create. It is with deed hope that the work of the Conservation Board over the past several years will result in some real zoning changes, to give true protection to the unique qualities of the Town of Ithaca. I took my role as Chair of the Conservation Board very seriously because I know the Town Board has a lot of paper work to review on all kinds of complicated issues , and land use and the environmental impacts of development are only a part of your job. The CS plays an important advisory role, especially the Environmental Review Committee whose comments are vital to sound planning in the Town . I appreciated the diverse experience and knowledge that each Conservation Board member brought to the group, and also enjoyed working with the Planning Dept. staff. They always made themselves available to answer questions, provide information and discuss issues. Environmental Planner, Sue Ritter, was a pleasure to work with and she brings excellent skill to her job as liaison to the Conservation Board . She was always prompt at getting us information, maps, mailings, and organizing site visits. Thank you for supporting me to do the Keeping Track Training . I worked with the Tompkins County group until I left and I 'll return in the summer to help collect wildlife data on : transects that go through the Town of Ithaca. In the future this group should be able to give the Town sound data on wildlife density and movement. Thank you also for sending me to the Farmland Trust Conference to learn more about the use of PDR, Ag . and Conservation Zoning . These innovative tools are being used across ATTACHMENT # 1 12-21 - 1999 4 : 14PM FROM MILLS FAX SERVICE 805 772 2157 P. 3 the country for long term land protection . Lastly, I feel it was an exciting time to be on the Conservation Board as the Parks, Recreation and Open Space Plan unfolded through draft reviews, information meetings, public hearings and its adoption in 1997. Last winter, as charged by the. Town Board , the CB worked hard to draw boundaries with documented iustificaLOn, for three conse va"on zones on South Hill. CB members spelt hours looking At „laps, studying drainage, vegetation, wildlife habitat, unique features and 'historical land use. We walked the land, took pictures, reviewed reports from consultants, talked with land owners and residents, worked with State Parks, and finally, presented our proposal at a p4blic ' informatio^ meeting, where a clear ma o.^:ty spoke in suppo~: of our proposal, and commended the Town for taking action to protect natural areas. Last rail, the CB's report on the South Hill Swamp won an award. As a resigning Chair. . I 'm giving you all this detail and history so you 'll understand and respect the volunteer time that it took the CB to fulfill your charge and not let our effort and proposal be buried in a pile of reports where tha public's into;ast and suppo,t will be for go:tE 1. Sincerely; Kara Hagedorn Ask . I