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Home My WebLink AboutTB Minutes 1999-12-13 OF1r 9 TOWN OF ITHACA 21 0 4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING December 13, 1999 5 : 30 O ' clock P. M . AGENDA 1 . Call to Order. 2 . Pledge of Allegiance. 3 . Report of Tompkins County Board of Representatives . 4 . Report of Fire Commissioners , 5 . 6 : 00 p. m. = PERSONS TO BE HEARD. 6 . 6 : 15 p. m . = NESTS Report of Recommendations , ( Presentation by Working Group) 7 . 6 : 45 p. m. = Consider proposal from Unity House to establish a community residence at 108 Pine Tree Road . 8 . 7 : 00 p. m. - Consider motion to remove the discussion related to the North Campus Residential Initiative Project from the table . 9 . Consider approval of year 2000 health insurance contracts . 10 . Consider approval of Wellness Program . 11 . Consider resolution to authorize continued participation in the Alcohol & Drug Testing Consortium with Tompkins County. 12 . Discuss the Renwick Heights sidewalk . 13 . Consider potential address changes . 14 . Consider award of the general construction , plumbing , electrical , heating , and ventilation/air conditioning contracts for the Town Hall . TB Mtg . Agenda 12/ 13/99 Page 2 . 15 . Consent Items : Consider resolutions approving and/or authorizing the following : a . Town Board Meeting minutes = 11 /4/99 , 11 /18/99 b . TOWN OF ITHACA WARRANTS c . BOLTON POINT WARRANTS d . Association of Towns Annual Meeting Attendance e . Approval Floating Holiday for 2000 f . Approval Town Board Meeting Dates for 2000 g . Records Management Disposition Listing h . Holiday Tree Pick- Up Dates i . Approval Memorandum of Understanding - NYSDEC Maintenance of Streams j . Creation of position - Senior Account Clerk Typist (SCLIWC) k . Appointment Senior Account Clerk Typist ( SCLIWC ) I . Regular Appointment Account Clerk Typist (SCLIWC ) m . Promotional Appointment - Laborer to Motor Equipment Operator n . Regular Appointment - Engineering Technician I 16 . Review of Correspondence - ( Letters to be distributed at meeting . ) a . Walter G . Buble ' - Conservation Board Appointment . b . Girard F . Oberrender , Jr . - Park Dedication in Memoriam c . Margaret and Stuart Cobb - Park Dedication in Memoriam d . Charles W . Brodhead - Park Dedication in Memoriam e . Time Warner Cable - Rate Changes f. Mary Raddant Tomlan - North Campus Housing Plan 17 . Reports of Town Committees . 18 . Reports of Town Officials : a . Town Clerk/Receiver of Taxes b . Highway Superintendent c . Director of Engineering d . Director of Planning e . Director of Building/Zoning f . Budget Officer g . Human Resource Specialist h . Attorney for the Town 19 . Consider motion to ADJOURN . TOWN OF ITHACA AWK TOWN BOARD DECEMBER 13 , 1999 5 : 30 PM At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at the Town Hall , 126 East Seneca Street , there were present : PRESENT: Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov, ' Councilwoman ; David Klein , Councilman ; Ed Conley, Councilman ; Tom Niederkorn , Councilman . EXCUSED : Bill Lesser, Councilman . PRESENT: Joan Lent Noteboom , Town Clerk ; John Barney, Attorney for the Town ; Dan Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jonathan Kanter, Director of Planning ; Andy Frost , Director of Building/Zoning (6 : 00 p . m . ) ; Al Carvill , Budget Officer; Judy Drake , Human Resources Specialist ; George Frantz, Assistant Town Planner. OTHERS : Bob Romanowski , Ithaca Fire Department ; Richard Charsley, NYSEG ; Joel Harlan , Dryden ; Lauren Bishop , Ithaca Journal ; Jean Reese , Cornell ; Fernando De Argon , ITCTC ; Joni Carroll , Cornell University; Fred Wilcox, 109 Juniper Drive ; Frank & Margery Shipe , 236 Forest Home Drive ; Kathryn Wolf, Trowbridge & Wolf ; Kathryn Prybylsli , Cornell University; Jared Saperstein , Cornell University; Adam Holler, Cornell University; Andrea Dutcher, Cornell University; Susan Murphy, Cornell University; Bruce & Doug Brittain , 135 Warren Road ; Hal Craft , 3 Sunny Slom Road ; Hank Dullec , Cornell University; Scott Witham , Historic Ithaca ; John Gutenberger , Cornell University; Stan Seltzer, 228 Forest Home Drive ; Nancy Brcak , 228 Forest Home Drive ; Peter Eliason , Cornell University; Mary Raddant Tomlan , 200 Delaware Ave ; Isabel Peard , 214 Forest Home Drive ; Elizabeth Cornell , 200 Forest Home Drive ; David Brenner, 200 Forest Home Drive ; Marian M Cutting , 10 The Byway; Alphonse Pieper, Historic Ithaca ; Catherine Penner, 121 Kelvin Place ; Mike Pinnisi , 920 East Shore Drive ; Ruth Mahr, 103 Judd Falls Road . Call to Order : The Supervisor called the meeting to order at 5 : 34 p . m . , and led the assemblage in the Pledge of Allegiance . Actenda Item No. 4 — Reaort of Fire Commissioners. Bob Romanowski , Ithaca Fire Department — Greg Kirkpatrick is the Town of Ithaca representative on the Board of Fire Commissioners . Mayor Cohen appointed him last month . Volunteer fire fighter Earnie Jackson has received his arson investigation certificate . A public hearing was held on November 17th regarding Places of Assembly and Fire Systems Testing Permit . Public comments and concerns will be evaluated and addressed in respective proposed legislation . These actions are for the City of Ithaca only. The Town will receive a copy. TOWN BOARD PAGE 2 DECEMBER 13, 1999 I APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED he emergency management course was sponsored by FEMA November 29th to December 3 r pproximately 75 representatives from various County, Town and City agencies were involved . Ten members of the fire department attended . Course and details were coordinated by the Assistant Chief . The sale of Company Number 7 Fire House resolution was approved . We also would like to use some of the monies from the sale for working with the central fire station to save taxpayers money on doing some of the needed work there . Once it is sold , it will put the property back on the tax rolls . The low bidder for the Self Contained Breathing Apparatus was La France Fire Equipment Company, Elmira NY . The bid price was $ 140 , 589 . The money is to come from Capital Projects Number 356 . A donation was made to the donation account by the Eagles Club to purchase a computer and associated software to be shared by the fire investigation unit , juvenile fire setters program and public education activities . The Eagles Club also donated money for a couple other projects and the two thermal imaging cameras . Supervisor Valentino — Why would not all of the money from the sale of the fire hall go towards the central fire station ? Mr. Romanowski — We are trying for all of it . The price that is being offered for it is about $80 , 000 . The Fire Department has the authority under the City Charter to hold , posses , and sell equipment . It has to go through Common Council afterwards that they agree on the terms of the sale . There is some historical aspects to it . The Fire Department does need to upgrade and find storage and office space . The money will go a long way without asking the taxpayers to pay for it . They are looking forward to talking about the new contract between the Town of Ithaca and City of Ithaca on the Fire Contract . It will be a priority the first of the year . The biggest priority is finding people to supplement the paid department . It is an on -going effort nationwide to find volunteers willing to put in the time and effort . All volunteer departments are being asked to do more , study more , train more , and no one ever makes the comment that maybe they offer them something to play a little more . They have lost the social aspects of it . It is part of the glue that holds a group of people together . It was lost over the last 4 or 5 years . It is part of the reason why people do not want to come . There is nothing but hard work, then you go home . Councilwoman Grigorov — What is the minimum age for volunteer firemen ? Mr. Romanowski — A person can join when they are 18 years of age . They could probably join a separate company when they are 17 . You cannot start into the fire fighting until you are 18 . Then you need to put in over 100 hours of training . You would also need to go through a physical . Supervisor Valentino — How many female fire fighters do we have? TOWN BOARD PAGE 3 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED r. Romanowski — We have 4 or 5 that are career fire fighters . They do a great job . The only roblem that there is that some of them do not have quite the upper physical strength . They do just about everything that every other male fire fighter can do . Supervisor Valentino — I have a pamphlet that I will make copies of for the board . Mr. Romanowski - It gives information on why the fire trucks are so large and why you see them do what they do . It answers a lot of questions . The reason that you see fire trucks in front of grocery stores at times is because the fire fighters cook their own meals and do their own housekeeping at each one of the stations . A fire fighter cannot take a squad car to leave the station to buy groceries . They have to be with the apparatus that they are shift operating . If a call comes in they immediately leave from where they are and go to the fire scene . Councilwoman Russell — Is there no one else at the fire station that could operate the apparatus? Is that why they have to take it with them ? Mr. Romanowski — He is trying to get people to man Number 6 Fire Station . We had to take a piece of apparatus out of service in Central Fire Station to make sure that Number 6 Fire Station is manned 24-hours a day, 7-days a week . The problem comes in with new OSHA regulations . When two fire fighters go into a burning building , there needs to be two others outside fully equipped waiting in case omething happens to those inside . They have doubled the requirements for personnel . If during athe day there are not enough volunteers with the paid fire fighters , there will not be enough extra eople at a station to go out with a piece of apparatus . To completely man a shift 24- hours a day there needs to be 8 people . There needs to be 2 for each shift plus to 2 for vacation and sick time . Memoriam for Elsie McMillan . Supervisor Valentino — Elsie Macmillan passed away on November 12 , 1999 . We would like to read the Resolution of Memoriam . Resolution No. 207- Resolution of Memoriam = Elsie R. McMillan. See Attachment # 1 . WHEREAS, Elsie R. McMillan, a valued and respected member of the Town of Ithaca Agriculture Committee, and an esteemed member of the farming community died November 12, 1999; and WHEREAS, Mrs. McMillan was a member of the Town of Ithaca Agriculture Committee since its inception on January 1 , 1994, and thereafter served continuously on the Committee until her death; also serving as Vice Chair of the Committee from 1995 until her passing; and WHEREAS, during her many years of service to the Town, Mrs. McMillan provided to the Town and to its citizens superior judgment regarding the farming industry in an attentive, courteous, diligent, fair and insightful manner; and TOWN BOARD PAGE 4 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED WHEREAS, the Town of Ithaca, as well as all of its citizens and the community of Tompkins ounty as a whole, lost a capable, dedicated leader and lady; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Ithaca, on behalf of the Town, its citizens and residents, mourns the loss of Elsie R. McMillan, an intelligent, dedicated public servant, and expresses its sympathy to the members of Mrs. McMillan 's family for the loss they have suffered; and be it further, RESOLVED, that this resolution be included in the minutes of the Town Board meeting of December 13, 1999, and that the Town Clerk be requested to deliver a copy of same to the family of Elsie R. McMillan, as a token of appreciation of the Town for her years of significant service, and as an expression of the grief felt by the Town and the community as a result of her passing. MOVED Supervisor Valentino, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. enda Item No. 9 — Approval of Year 2000 Health Insurance Contracts . Judy Drake , Human Resources Specialist — There is two resolutions . One is for the HMO-CNY through Blue Cross/Blue Shield . The other is Univera Health Care , formally PHP . The only change in the coverage is what the board approved earlier this summer in the drug rider going from a 5/ 10 to 5/20 . Councilman Klein — I have the dental coverage . The customer service is really deficient . Mrs . Drake — It is NOVA. It is the company PHP contracts with . We do our dental program through PHP , but they do not do it in house . It is contracted out of house . I have been in full conversations with them letting them know the problems that we are having . PHP is looking to contract with a different company. They are looking for a new contract for the first quarter . Resolution No. 208 - Consider Approval of 2000 HMO-CNY Health Insurance Contract WHEREAS, the Town Board of the Town of Ithaca wishes to enter into an agreement with Blue Cross/ Blue Shield of Central, NY to provide HMO-CNY health insurance coverage for certain Town of Ithaca employees and retirees; and WHEREAS, the Town Board has discussed the coverage and the 4 % increase in premiums outlined in the proposed agreement, now therefore be it A - I TOWN BOARD PAGE 5 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, the Town Board of the Town of Ithaca does hereby authorize and direct the [own Supervisor to enter into an agreement with Blue Cross/ Blue Shield of Central, NY to provide HMO- CNY health insurance coverage, upon the advice of the Attorney for the Town and the Human Resources Specialist; and be it further RESOLVED, the Town of Ithaca shall pay 100 % of the monthly health insurance premiums for full time employees at the rate of $ 193. 81 for individual coverage and $516. 95 for family coverage. Elected Officials and part time employees shall contribute 50 % of the premium, and retirees shall contribute based on the years of service schedule in the Town Personnel Manual. MOVED Councilman Niederkorn, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Resolution No. 209 - Consider Approval of 2000 Univera Health Care Health and Dental Insurance Contract. WHEREAS, the Town Board of the Town of Ithaca wishes to enter into an agreement with iftUrnivera Health Care, (Formally PHP), to provide health and dental insurance for certain Town of Ithaca employees and retirees; and WHEREAS, the Town Board has discussed the coverage and the 12 % premium increase for health as outlined in the proposed agreement; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to enter into an agreement with Univera Health Care to provide health and dental coverage for certain Town of Ithaca employees and retirees, upon the advice of the Attorney for the Town and the Human Resources Specialist; and be it further RESOLVED, the Town of Ithaca shall pay 100 % of the monthly health insurance premiums for full time employees at the rate of $218. 16 for individual and $582. 64 for family coverage. Elected Officials and part time employees shall contribute 50 % of the premium, and retirees shall contribute based on the schedule in the Town Personnel Manual. For dental coverage all participants are required to pay 100 % of the monthly premiums which are $24. 11 for individual coverage and $64. 69 for family coverage. MOVED Councilman Niederkorn, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 10 — Approval of Wellness Program . TOWN BOARD PAGE 6 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED rs . Drake — Attached to the resolution is an outline of the program . This has gone before the TOWN Committee . The program allows for the employees to choose their own program to increase their fitness , wellness , diet or general health . It allows for reimbursement up to a maximum of $250 for full time employees and $ 125 for part time employees . Supervisor Valentino — There is criteria that needs to be met for the program . Mrs . Drake — It also requires the employee to participate for one half of the program before they are able to request a reimbursement . Supervisor Valentino — Does the City have a program like this ? Mrs . Drake — It is not as extensive . Councilman Conley — This program is very popular in the County. Councilman Niederkorn — What is the risk retention fund ? Al Carvill , Budget Officer — It is an accumulation of funds made on an annual basis from the operating funds . Those funds are used for the risk management of keeping insurance premiums down . This program will also insure the fact with our health care providers that we are an intrical and participating force in trying to keep our employees healthy. It is an insurance management program . Mrs . Drake — If there is a first aid claim , the employee goes to the hospital , but does not cause them to loose days , it can be paid out of the risk retention fund . This prevents it from becoming a Workmen ' s Comp case . Attorney Barney — Are deductibles , liability or small claims paid out of it ? Mr. Carvill — We pay emergency room claims . Councilman Klein — On an insurance claim it would fund the deductible . Resolution No. 210 - Approval of Wellness Program. See Attachment #2. WHEREAS, the Personnel Committee at their December 8, 1999 meeting reviewed the attached Wellness Program; and WHEREAS, during their review the Personnel Committee determined that having such a program is beneficial to the Town of Ithaca and its ' residents; because employees in good health are less likely to be absent from work, have increased self-esteem, and are more apt to have a positive outlook about their work experiences; and WHEREAS, funding for the said program will be distributed from the Risk Retention Fund Account = R4510. 425, now, therefore be it TOWN BOARD PAGE 7 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, the Town Board of the Town of Ithaca does hereby approve the attached e Program and authorizes the Human Resources Specialist to act as program coordinator, and promote the Wellness Program to the employees; and be it further RESOLVED, the program costs and reimbursements as validated with proper documentation to the Human Resources Specialist shall be taken from Risk Retention Fund, Account - R4510. 425. Said program shall commence January 1 , 2000, MOVED Councilman Conley, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 11 — Authorize Continued Participation in the Alcohol & Drug Testing Consortium with Tompkins County. Supervisor Valentino — It has been very success working with them . We would like to continue working with them . Councilwoman Russell — Has the rate increased ? Fred Noteboom , Highway Superintendent — The rate has declined . The Federal Register lowered the percentage of random tests for alcohol usage . Councilman Klein — Have we had any people test positive? Mr. Noteboom — We have not had any positive test results . They test alcohol free . Resolution No. 211 - Authorization to Continue in Drug and Alcohol Testinq Consortium. WHEREAS, Tompkins County, the City of Ithaca, and the Towns and Villages of Tompkins County were required under the Omnibus Employee Testing Act of 1991 to implement drug and alcohol testing for their commercial drivers license (CDL) holders by January 1996; and WHEREAS, entering into an intermunicipal agreement pursuant to General Municipal Law Article 5-G with the County, City of Ithaca, and the Towns and Villages of Tompkins County is an efficient and cost-effective method for all parties to comply with this law; now therefore be it RESOLVED, that the Town of Ithaca agrees to continue an intermunicipal agreement with Tompkins County, the City of Ithaca and the Towns and Villages of Tompkins County for the purpose of implementing the required drug and alcohol testing and in the furtherance thereof shall participate in the selection of a third party administrator to manage such drug and alcohol testing program; and be it further TOWN BOARD PAGE 8 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, that such agreement shall contain such terms and conditions as the Town Supervisor and Attorney for the Town shall deem appropriate to protect the Town 's interests and shall provide for the sharing of costs upon an equitable basis between the parties and shall be binding upon the Town upon the execution thereof and shall extend through December 31 , 2000. MOVED Councilwoman Russell, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 12 — Discuss Renwick Heights Sidewalk. Supervisor Valentino — This item has been removed from the agenda . We need to have more discussion with the Board of Public Works before we bring it before the board . Agenda Item No. 5 — PERSONS TO BE HEARD. Supervisor Valentino opened PERSONS TO BE HEARD at 6:00 p. m. Dick Charsley, NYSEG — We have 18 days left until the New Year. We are reasonably confident that we will not have any problems . There has been positive news coverage within the last two months about utilities and other organizations preparing for Y2K. We are sending out a bill stuffer with the bills in December. The bill stuffer does alert people to the fact that if there is an emergency, the 800 numbers are listed . It also lists the items that people should have on hand in the event that there is a storm or emergency. We will also have our office open on December 31St from 10 : 00 p . m . until 2 : 00 a . m . We will also have extra telephone numbers that will go on - line December 31St. The lines will ring into our division offices . In the event that there is communication failure , people can walk into the offices . We are taking a number of precautionary measures . Supervisor Valentino — Our Bolton Point staff is going to be working New Year's eve as well . Daniel Walker, Director of Engineering — They normally bring an operator in at 10 : 00 p . m . or 11 : 00 p . m . There will be an operator available . Supervisor Valentino closed PERSONS TO BE HEARD. Agenda Item No. 13 — Consider Potential Address Changes. Andy Frost , Director of Building/Zoning — Over the years my office has changed addresses for people . More recently it has been at the request of the fire department for 911 considerations . I approached 2 people at the end of Five Mile Drive on Fiddler's Road . One man is elderly and has lived up there many years . He was resistant to any address change . I wrote him a letter informing him that State Law allows a municipality to change an address regardless of their wishes , but for now I was not going to do anything . In talking with the fire department , they felt strongly that we should TOWN BOARD PAGE 9 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED hange the address . I can understand his feelings . He is settled into the property and does not want o change his address . The neighboring property owner also does not want to change his address . Councilman Klein — Is the other parcel driveway off Five Mile Drive? Mr. Frost — The parcels in question are off Five Mile Drive . The other properties on Fiddler' s Road are also fronting on Five Mile Drive . We chose not to change their addresses because they have frontage on Five Mile Drive , Councilwoman Grigorov — There are three houses that do not have any frontage on Five Mile Drive . Mr. Frost — One has an address of 109 Fiddler's Road . We are proposing to assign 108 and 111 Fiddler's Road to the other two houses . Their current addresses are 736 and 734 Five Mile Drive . They are not consistent with the way that we number. Councilman Klein — If another parcel was subdivided it would be 110 Fiddler' s Road . Mr. Frost — Where would they subdivide ? Councilman Klein — The one parcel has 210 feet of frontage . Mr. Frost — If it were subdivided , they would be 110 . 1 did not notify the property owners that this would be before the board tonight . I am sure that the board would hear good arguments about not changing the addresses . The letters from September indicate that the Town Board can pass a resolution changing the addresses . Councilman Klein — Why was this not picked - up when we did the 911 system ? Mr . Frost — I do not know. We made a lot of changes prior to 911 . Sporadically we get a few properties that come in . I have had mixed feedback from EMT. The majority feels that the address should be changed . There is a State Law that is the enabling legislation to allow us to do this . Councilwoman Grigorov — Does this mean that their mail has to be addressed to the new property? Mr. Frost — Yes . Councilman Klein — They have 6 months to change the address and to have the mail forwarded . It is not different than moving . Mr. Frost — I think that the change should go into effect after the New Year, Supervisor Valentino — We can put this on our agenda in January with the understanding that it seems to be the consensus of the board that the address should be changed . It will give them a chance to come before the board . AN TOWN BOARD PAGE 10 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED r. Frost — I will write the owners to notify them . Agenda Item No 6 — NESTS Report of Recommendations, ( Presentation by Working Group) . Fernando de Argon , Director of the Transportation Council — The NESTS study was completed July 1999 . Many of the board members were participants of the study and attended meetings . Supervisor Valentino — This board has looked at the study. The board may be inclined to ask questions . Mr. de Argon — There is a citizen -working group . Members of the Transportation Council oversaw the study. There were a series of nine recommendations that came out of the study . There are policy recommendations . The others are project recommendations . The policy recommendations are a direct result of having the citizens working group involved . They brought a measure of common sense to the process . The recommendations talk about improving interjurisdictional cooperation . Chapter 3 goes into detail of what the citizens group was looking to achieve . A lot of the language is reflected in the goals and objectives of the study. The recommendations start on page 12 of the Executive Summary. The other policy recommendations include implementing land use , planning practices , site review and the use of ublic infrastructure . The last recommendation talks about improving interjurisdictional cooperation in land use matters . The principal project oriented recommendation is the mass transit enhancement recommendation . The working group was looking to have a top notch transit system in the area . They saw an opportunity to capture in transit a lot of the commuter traffic that moves north/south . A lot of people in Cayuga Heights and Lansing work at Cornell University. A substantial number of people work in the Cornell University area . The analysis felt that this was a good group to try to capture . The distances are relatively short . There is a lot of connectivity of the road system . The working group would like to capture 10% of the trips . If we can divert 10% of the cars into a different mode of transportation we would be having a substantial decongestion of the roads . We are looking to have an affect on peak hours that make the roads problematic . The other recommendations include improving the bicycle and pedestrian facility network . They recognize that there are a number of gaps in the system . Lansing gave a report to the Planning Committee last month . The Lansing Highway Superintendent completed a season of work and it was his opportunity to talk to the Planning Committee and what they have done . He said that his work is impacted by the NESTS study. He did see the gaps in the sidewalk and road shoulder systems of the village . The Village of Lansing is making the connections and enhancements . The Planning Committee has created a standing committee on pedestrian and trails to look at this problem . An inventory of sidewalks would be developed and try to work the improvements into the scheduling . TOWN BOARD PAGE 11 DECEMBER 13, 1999 I APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED he Transportation Council held a meeting on September 28th to talk about NESTS and what to do bout it . The idea of building a north/south connector road in Lansing to the west of Triphammer was discussed . A lot of things need to happen for this to materialize . We would need every local government to be in agreement and to participate . We also need to read the recommendation very carefully. It was an effort by the working group to be realistic . They know that the history of transit in this country was a limited success . The models that were run on the network showed problems 20 years from now if trends continue . They recommend that a right-of-way be studied to try and set the area aside . We may need it in 20 years . The time to acquire it is now . They made it clear that it was not their first choice . They would rather have the transit idea work . They would like to have the land use come into the equation and have that help the transportation system to work better. On September 28th we held a meeting dedicated to the NESTS issues . A series of actions came out of the meeting . I was directed to notify all the local governments about the policy recommendations . I have done this via letter. The Council also created a committee to look into an implementation plan for the transit strategy. A group of the Planning Committee will meet to develop a strategy . What needs to be done in order to make this transit recommendation a reality? What kinds of studies are needed ? If they are done in house or hired out . They are starting to develop a plan to get this recommendation underway. The study has received a fair amount of press . Some attention fell on the State level . This process will take a long time . The committee is going to meet next week for the first time . We will have a report to the ransportation Council on December 21 st Councilwoman Grigorov — What kind of reactions did you get from community groups ? Mr. de Argon — Most people seem satisfied with the report except with the north/south connector road . This has received a lot of negative reactions . The rest of the report has received a positive review, even from people who have been the most adamant about the north/south connector. Councilman Niederkorn — What is the nature of the objection to the road ? Mr . de Argon — The principle objection is that it would endorse sprawl . The local governments along the corridors would not be able to control the land uses efficiently to prevent developers from taking advantage of the improved access . The recommendation talks about having a limited access roadway. We would have improved access to the urban area . Therefore , it will be easier to build out there . Supervisor Valentino — It would not necessarily have to be sprawl . If there is a road concentrated near the connectors and it is cluster housing , it reduces sprawl . There are parts of it that could be talked about in different ways . It does not necessarily mean that it will increase sprawl . Mr . de Argon — Many of the commuters do not talk about land use issues and smart growth . It is the zoning . TOWN BOARD PAGE 12 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED upervisor Valentino — Many small communities are starting to think about regional planning . opefully, smaller communities have land use policies in place in 20 years . Jonathan Kanter , Director of Planning — Traffic calming in neighborhoods was a large part of the recommendation in preserving neighborhoods . This was one of the ways that the north/south connector road came up as an option . If you are going to try to reduce traffic by traffic calming , one hope is to slow traffic down and the other is to reduce the number of vehicles . Vehicles need somewhere else to go . If enough people do ride transit and use alternate modes of transportation it might not be necessary. If they do not work and traffic calming is being implemented , there needs to be an alternate . Mr . de Argon — In order for the road to be effective , it would need intensive traffic calming and speed reductions . It is an issue of distances and time . It will take a lot of work to have people take different routes . It will be less difficult to attract those who are coming from farther away. Councilman Niederkorn — Has a route been identified on a map ? Mr. de Argon — We started to go in that direction . It became obvious that it was not a good idea . Some of it was political and some of it was technical . We are not in a position for right-of-way feasibility. We tried to put something on paper and be as general as possible . We tried to indicate that it was not a fixed line on a map . Councilwoman Grigorov — It will be hardships for a number of people no matter what the location . Supervisor Valentino — It is important to see what impact a possible route would have . Mr . Kanter — A lot of the areas in the mid- section have a lot of environmentally sensitive areas . Mr . de Argon — This is the first time this effort has been made . Supervisor Valentino — We are not looking to have a formal resolution . We wanted to begin the discussion . At some point we will have it back as an agenda item deciding what type of action that the board would like to take . Councilman Niederkorn — What will happen to the report ? Mr. de Argon — The document sits as a planning document of the Transportation Council . The council has taken pre-direct action to try to get a handle on the transit recommendation . The policy recommendations were forwarded to the municipalities . There are a number of smaller projects . One is a potential pedestrian crossing on Route 13 . The initiative needs to come to the municipalities . Next year there is going to be a transportation improvement program developed . They may want to include the projects for funding . One of the recommendations talked about the North Campus Residential Initiative . It presented general language saying that the study sought to have a connection between Pleasant Grove Road and the Thurston Avenue Bridge be created as a TOWN BOARD PAGE 13 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED lateway to the campus . I have been contacted to put together meetings to study this idea . We met ast week to discuss it with representatives from the Town , City, Cayuga Heights , County and Cornell University. We will be looking into that idea with more detail . Councilwoman Russell — How do you see the transit recommendations moving forward ? Mr . de Argon — We are going to discuss it more next week . It boils down to money. I have talked to transit and they say that the acquisition of buses is not going to be as problematic as the operation costs . A small urban area needs more assistance on the operation side . We are going to investigate funding sources . The City is concerned that the funding would be beyond their fair share . There is a real opportunity. We are competing against cars . It goes into detail about the need to have parking management done in coordination with this effort . It would make it more difficult to drive , but it would give people a good option in a good quality transit system that is not going to create delays . There were issues about having clean , quiet buses . The technology is very exciting . There are a number of technologies that will make quiet , clean buses a reality. Councilwoman Grigorov — Under recommendation 3 , it mentions a truck weight . This is a low cost solution that could make a big difference in some neighborhoods . Mr . de Argon — One of the recommendations is to conduct a freight movement study. The Transportation Council is putting together a scope of work and has set aside funding . We are hoping to have the study take place spring 2000 . Hopefully it will answer a lot of questions that came up during the study about truck movements . Councilman Klein — Are the recommendations prioritized ? Mr. de Argon — They are not in order of what is implemented first , but what the working group felt was important . They are reflected in the order that they are shown . It was felt that the implementation of the livability principles being number 1 . They felt that it was the heart of the matter and it affects land use patterns . The transportation services need to serve the land uses and not the land uses serve the transportation services . Mr. Noteboom — These are only recommendations . There was a tremendous amount of public input . There were a lot of suggestions made . The freight study is already in the implementation stage . There are a number of smaller projects that each municipality could address , which is not beyond their scope . Transit has looked at a few things that they could address without making a lot of changes to their operation . There are implementations that are happening . Mr. Kanter — Does any member of the board want to give Mr . de Argon any input on the recommendations? Councilman Klein — The recommendation is correct . Twenty years from now it is going to be too hard to acquire a right-of-way. It is the next step to study. TOWN BOARD PAGE 14 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED F ouncilwoman Russell — It makes a lot of planning sense to reserve the right- of-ways now. I am oncerned about the environmentally sensitive lands in those areas . The best way to protect those would be to do it when there is more open space to work with . Councilwoman Grigorov — I am not sure it is desirable right now. Councilman Niederkorn — What are you asking the municipalities to do? Do you need a resolution ? Mr . de Argon — I have received that from the City. I have received a letter from the Lansing Planning Board addressing what they are going to try to implement and not implement from the different policy recommendations . Supervisor Valentino — At some point we might want to pass a resolution , but we are in the beginning stages . Tonight was just for information . Mr . de Argon — If anyone has any questions , please give me a call . The Village of Lansing got ideas from the study when they were improving their sidewalks . Agenda Item No. 7 — Consider Proposal from Unity House to Establish a Community Residence at 108 Pine Tree Road . om George , Program Director of Unity House in Tompkins County — The proposed location is at the in of Slaterville Road and Pine Tree Road . It is a two-family residence . There is the upstairs apartment and the driveway is accessed by Pine Tree Road . Slaterville Road accesses the downstairs apartment driveway. We are looking to use the downstairs apartment . It would be a small community residence . It would be four beds and is a relocation of a current facility that is operated in the City of Ithaca . It is four women who are diagnosed with mild mental retardation . They are moving from an eleven - bed facility on South Geneva Street . We are breaking it down into 3 smaller sites . Smaller sites lend themselves more to community integration . It is not normal or practical to have 11 people living together in the same house . A community residence tries to accomplish the acquisition of skills in a residential community setting . There are a lot of supports in place for a community residence . There is staffing 24- hours a day, 7. days a week unless there is a holiday and the 4 individuals have gone home . There should never be a case where there is a consumer at site and no support staff on site . There are site specific fire evacuation plans . There are many checks and balances in place . This is one of the most regulated facilities . There is a lot of thought , effort , and energy put into operating one of these sites . What we hope to accomplish in establishing a community residence is to allow an individual to function as independently and productively as they possibly can . There is two means of doing that . One is through education training and role modeling . This is the first step . If someone is unable to prepare their own meal because they have never learned , then we can provide training for it . We bring in trainers from the outside to work with people . We provide trainers within the agency to work with people to try and allow them to acquire basic skills . The other way of achieving the goal is TOWN BOARD PAGE 15 DECEMBER 13 , 1999 lAPPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED hrough integration in the community. Getting people out in the community , helping them find jobs , olunteer work , help them feel value . People are at the meeting tonight because they want to have a voice in things that may affect their lives . We work on a one-on -one basis with the people who live in a community residence to get them involved in their community so that they can become productive citizens . People are receiving services , but they are also giving back to the community that helps support them . Supervisor Valentino — Did we establish if the driveway on Slaterville Road was legitimate ? Mr. Kanter — Is this a lease arrangement that you would have with the owner? Mr. George — Yes . We will be on the ground floor . Councilwoman Grigorov — Would another family not associated with the Unity House be living in the upstairs apartment ? Mr. George — Yes . Mr. Kanter — It is a little different from the other group homes before the board . t ouncilwoman Grigorov — Will you be using the Slaterville Road exit? r. George — Yes . Mr . Kanter — Is there a specific reference in the lease to the access arrangement? Mr . George — It is not specifically in the lease . It would not be practical to use it otherwise . Mr. Kanter — The access to the site and the parking are my main concerns . The Slaterville Road access does not look as formal as the Pine Tree Road access . The mailbox and the address of the house are on Pine Tree Road . The driveway on Slaterville Road is an informal driveway. Is it a legal driveway on Slaterville Road ? Mr . George — The property owner has agreed to place more gravel on the driveway and formalize it more . Councilwoman Grigorov — How much traffic would there be on the Slaterville Road driveway? Mr. George — There would be very little . There would not be more than 3 cars on the site and there is plenty of room to turn around . Our proposal is to have a staff person on during the day. During a period in the evening there would be 2 staff persons . There would be 2 staff vehicles and the program vehicle . Councilman Conley — Will the residents be wandering around outside ? TOWN BOARD PAGE 16 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED r. George — No . These 4 individuals are very high functioning . They are not going to be wandering round or wandering out in traffic . Councilman Conley — This is one of the most dangerous intersections in the Town . It comes in at an angle . It is very difficult to see . Mr. George — There is a turnaround in the driveway so that we would not need to back out onto Slaterville Road . Attorney Barney — Do these tenants work outside the location of the residence? Mr. George — Yes . Attorney Barney — They would be coming and going . Does the program car take them from one place to another? Mr . George — Yes . Attorney Barney — Would the 2 staff cars be there overnight? Mr . George — There would be another staff that worked overnight . There will always be someone Where . Councilman Klein — What is meant by a legal driveway? Mr . Kanter — I meant was a driveway or curb cut permit issued . There is not a drainage ditch in this location . It is an extended shoulder coming off Slaterville Road . It is hard to identify it as an actual driveway. It is a concern because you are very close to the traffic light and intersection . Unless there is going to be some improvement to the drive , I would be hesitant about it . The question of whether it is legal access has to do with if the Department of Transportation approved the driveway. It may have pre-existed from when the site was an old farm . Mr. Frost looked through some of the old building permit files to find out any information . We could not tell from our files if it was legally approved . Attorney Barney — There will be four program persons . Then there would be one staff person at night . At night there would be 5 people . Mr. George — Yes . Councilman Niederkorn — Do you plan on buying the house? Mr . George — It is an option for the future . We do long term leases . The current lease that we signed is a 5-year lease . At the end of the 5 years , we may extend the lease or offer to purchase the house . i TOWN BOARD PAGE 17 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED r. Kanter — The resolution is acknowledging that the Town has received the application . Councilwoman Grigorov — I would like the resolution to include more endorsement . Councilman Niederkorn — I think it would be fine to include stronger endorsement . Attorney Barney — In the first Now Therefore Be It Resolved , it could be changed to read that the board approves the project . The board could still state its reservations . Mr. Kanter — Have residents of the area been notified about the proposal ? Mr . George — To my knowledge the neighbors have been notified . Supervisor Valentino — Is there any member of the public that has a concern about the Unity House proposal ? There were no persons present to express concerns. Councilwoman Russell — Should we be checking with DOT about the driveway? Mr . Walker — I do not think that is the problem . The site distances are a bigger problem because of he brush . If the driveway is cleaned up it might not be that much of a problem . It is almost a legal ot . It is not big enough to subdivide . We used the driveway a few weeks when we fixed a major sewer main . We did not have a lot of major problems controlling traffic . Councilwoman Russell — Do we have anything in the Zoning Ordinance that requires a certain amount of frontage for a driveway? Mr . Walker — No . It depends . The front yard and back yard can be considered for frontage . Mr. Frost — I received a letter from the tenant in the upstairs apartment who currently is operating a group family daycare home for about 8 children . They are planning on moving out . Their letter to me inquires what they need to do to have a daycare center in the building . I do not know if they know what is happening with Unity House . I am going to be responding to this person that they will need to appear before the Planning Board for site plan as a day care center and the Zoning Board of Appeals . She is looking to move out and have it be a day care center upstairs . From building code stand point ; it would not be prohibited . Attorney Barney — She should be advised at the same time that the Unity House has an application for the downstairs . Mr . Walker — Does the house have a sprinkler system ? Mr. Frost — No . It was built with a building permit in 1987 . TOWN BOARD PAGE 18 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED 9 r . Walker — Would this type of activity require a sprinkler system ? Mr . Frost — It may be required for the day care center . I have to do a code review on it . My first thought was that it would be prohibited because it is a wood frame structure . Day care centers are allowed in a wood frame structures . It should not affect Unity House . Resolution No 212 - Resolution Reciardin-a Unity House Proposal for a Community Residence 108 Pine Tree Road. WHEREAS, Unity House of Cayuga County, Inc. has submitted a letter of intent to establish a community residence for individuals with mental retardation and developmental disabilities in a three bedroom apartment in an existing two- family house at 108 Pine Tree Road, and WHEREAS, the Town Board has forty days beginning from the date of receipt of the letter of intent to decide whether or how to respond to said letter, and WHEREAS, the Town Board recognizes the need for small scale group homes to be integrated into neighborhoods, and WHEREAS, the Town Board believes that there may be potential problems associated with 1access and parking in conjunction with the site and roadway characteristics of this particular proposed community residence, now, therefore be it RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the proposed establishment of a community residence for individuals with mental retardation and developmental disabilities in a three bedroom apartment in an existing two-family house at 108 Pine Tree Road by Unity House of Cayuga County, Inc. , and be it further RESOLVED, that the Town Board hereby expresses its concern that there may be potential problems associated with access and parking in conjunction with the proposed community residence at 108 Pine Tree Road, and that if this community residence is established, vehicles associated with the community residence should not be allowed to park on Pine Tree Road or Slaterville Road, and be it further RESOLVED, that if the community residence is established, it is hereby requested that Unity House provide the opportunity for the Town 's Director of Building and Zoning to conduct an inspection of the community residence prior to occupancy to make sure that the proposed space meets all requirements for habitable space in a residence (i. e. , that no persons are sleeping in areas of inadequate egress or ventilation, etc.). MOVED Councilwoman Grigorov, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. TOWN BOARD PAGE 19 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED enda Item No. 8 — Consider Motion to Remove the Discussion Related to the North Campus esidential Initiative Project from the Table . Supervisor Valentino — We are going to let Cornell University do their presentation . The board will then decide if we want to remove the discussion from the table . John Kiefer , Cornell University — See Attachment #3. I ' d like to speak with you tonight in response to your request for more information on Cornell ' s planning processes that resulted in our proposal that the Cradit- Moore House be preserved off-site as part of the North Campus Residential Initiative . There is a lot of detail , most of which you have not heard before , so I ' m going to use my notes and leave a copy with the Clerk for the minutes . My presentation will cover two areas of planning process . The first part of my presentation will cover the site planning process , including the alternatives considered , that established the general arrangement of the North Campus Residential Initiative site . The second part of my presentation will cover the evolution of our thinking about the Moore House , including our search for university uses , and our work with historic preservation professionals , including staff at Historic Ithaca , two separate historic preservation architectural firms and staff from the State Historic Preservation Office . President Rawlings proposed the Residential Initiative , a whole new approach to freshmen education for Cornell in the Fall of 1997 . The winter was spent discussing , studying and planning the programs eeded to accomplish the North Campus Residential Initiative . The initial site planning process for orth Campus Residential Initiative occurred late winter , spring and early summer of 1998 . The process consisted of a series of on -campus work sessions with the many stakeholder groups and project architects . We also conducted many meetings with off- campus groups to gather information for the site design . Principle on -campus stakeholder groups included Campus Life , Campus Planning , the Athletics Department , the Dean of Students , the Office of Transportation , Cornell Police , the Grounds Department , the Design Review Subcommittee and the Cornell Board of Trustees . Principle off-campus stakeholder groups included staff from the Town of Ithaca and City of Ithaca Planning Departments , surrounding neighborhoods , County Highway Department , City Fire Department and TCAT. We held a series of meetings to receive input from community members from Cayuga Heights , Cornell Heights and Forest Home . We also received substantial review and input from residents from the Town of Ithaca , primarily from Forest Home , during the SEQRA and City site plan approval process . I ' ll talk about how our site plan changed and improved as a result of these meetings . The site planning process began with many iterations of proposing site concept designs , exploring the pros and cons of each design , and producing the next iteration based on what we learned from the previous work . I 'd like to walk you through these site concept plans so that you can see the evolution of our thinking about the Cradit- Moore House property. The first plan shows the existing conditions of the North Campus . I ' m showing this plan to illustrate our initial site design goals . These goals included creating a strong sense of community that is residential , academic and recreational . Other goals included improving bicycle and pedestrian safety. A particular area of concern is the intersection of sidewalks and the road on the northeast TOWN BOARD PAGE 20 DECEMBER 13 , 1999 t CAPPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED rner of Balch Hall , where many of the 3700 students on north campus travel several times daily. e wanted to improve transit access inside of Southern North Campus . Presently buses are not able to serve Helen Newman Hall because there is no turnaround . Another goal of ours was to acknowledge that the green space in front of Helen Newman Hall is a natural gathering space for our students . We wanted our site plan to be sensitive to that . The goal was to keep the existing buildings and the recreation fields and courts as much as feasible . This concept applies to the Cradit- Moore House property as well . The Cradit- Moore House property is present on all of the concept site plans that are presented . We had no preconceived notion or direction for the disposition of the Cradit- Moore House . A major goad was to create some order from the somewhat uncoordinated site plan that makes up north campus . We presently have 3 unrelated building groups on North Campus . Balch and Dickson Hall were built according to a master plan that was developed around 1920 with the construction of Balch Hall and clarified in a 1946 plan to support the construction of Dickson Hall . Somehow we lost sight of the plan in the early 1960's when we build Donlon Hall , which while its interior design is very functional , its shape and orientation do not relate to earlier work . Then we added the high and low rise buildings , which again have no discernable relationship to either the Balch/Dickson group or to Donlon . Helen Newman Hall also stands apart from all the other buildings . The next plan is the 1946 Campus Development Plan . It is important because we used it in the earl p P Y relopment ve of the North Campus Residential Initiative site plan . This plan shows a courtyard with wo buildings that were never built . The courtyard was a focal point . The idea of a Balch/Dickson quad carried through the North Campus Residential Initiative design process and is included in the proposed plan in much the same way that it appears in the 1946 Campus Development Plan . will go through the next 20 concept plans quickly. I would like to place emphasis on the concepts contained in each plan and then what we learned from each plan . The early plans focus on the buildings and major outdoor spaces such as the quads and recreation fields . It was not until later on that we added the smaller elements , parking lots , basketball and tennis courts . Concept 1 Plan shows the major elements that are found in all the plans including the residence hall buildings and the dining building . The new buildings are show in brown and the existing is in black . The recreation fields are shown in green . The new through road was an integral part of all the plans that we did for North Campus . We had a lot of discussion about this with community members and during the site plan review process with the City and the Town Planning Board . We knew that we wanted to have a road like this because we wanted to bring transit to Helen Newman Hall . We had lots of discussions about where the road should go . We discussed ideas with Doug and Bruce Brittain . We held community meetings to talk about it . We put 5 different versions of this in our draft Environmental Impact Statement and analyzed them . An important concept that we talked a lot about was the location of the intersection with the new road and Pleasant Grove Road . We picked this location primarily from a safety concept . We knew that the existing road and the road that served the Pleasant Grove Apartments were considered unsafe TOWN BOARD PAGE 21 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED lntersections because of the site distances . The only place to have the intersection was confirmed in ater meetings with Ward Hungerford and our own traffic consultants . Many of the different versions of the site plan create additional space on the site by moving the intersection to the south . I do not believe that it is possible . The new access road has changed a lot from the original concept of the road . The original concept for the new road was that it would be heavily traffic calmed , it would allow through traffic for transit and emergency vehicles only . We designed it that way in acknowledgment of the 3700 pedestrians that would cross the road daily on their way to classes and back . Community and site plan approval meetings revealed a great deal of concern that Cornell University should internalize its own traffic . We consequently changed the design of the road to what it is now in our proposed plan . It has very little traffic calming and is open to bi- directional traffic flow. The things that we learned from Concept 1 include the development of the principal site axis . We discussed at length the location of the recreation fields in relation to the new residence halls . We acknowledge that the schedule of the recreation fields are different from the quads and front and backyards that provide an informal un - programmed outdoor spaces around the residence halls . It was concluded that if built a plan like this that we would need to put a fence around these fields when they were scheduled for recreation . The main point in Concept 2 is that the dining facility is located at the north lodge site . This was an attractive site for us because of the proximity to campus , the desire was to encourage people on campus to come back to the dining facility for lunch . It was not well received for a couple of reasons . The biggest reason had to do with view sheds . Concept 3 shows dining in the place of Helen Newman Hall and a new recreation building located elsewhere on site . Helen Newman would be removed completely and a new dining/community commons type facility built in its place or renovation of the building . The North Campus Residential Initiative project never included that as a program plan or funding for it . We did do exploration of the concept . Concept 4 continues the development of the thought that recreation fields are different from the informal backyard quads . This concept directs the fields further away from the residence halls . It also ties the site axis together in front of Helen Newman Hall and begins to form a connection to the low- rise buildings . This plan shows only 2 recreation fields . Our goal is to keep 3 fields . The Athletic Department weighed in heavily that it was a serious thing for them to loose the third field . Concept 5 is similar to Concept 4 except that they choose dining on North Campus as a freestanding building . One of the design goals was to keep the Fuertes site clear . We did not want to put buildings nearby. At the same time we were examining the initial concepts , we had a parallel effort going on to learn about the Moore House . In Concept 6 the site axis are beginning to take shape . People liked how the semi-circular green space acknowledged Helen Newman Hall as the major pattern place on North Campus . They also , liked the way it defined adjacent buildings . During site planning work we visited several campuses to learn about their residential programs . One facility that we visited showed the residence halls TOWN BOARD PAGE 22 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED traddling the playing fields . They said they would not do it again . The residents of the buildings ssociated the fields as their fields . The Campus Athletics ' Department tried to schedule other events ; the residents did not obey it . Concept 7 experimented with ways to integrate the low- rise buildings into the site plan . A seating wall was added to what would eventually be called The Green . We were excited about that because it could become part of the major outdoor informal space on North Campus . Concept 8 puts residence halls around the green . The other buildings vacate the green . We felt that the green was for everyone on North Campus , not just particular residence halls . Concept 9 shows another variation of the green . It is shown as a rectangular space . We felt that the present shape did a nicer job tying the new buildings to the existing buildings . This plan also shows the third playing field . It is shown in a place that does not work . It would be much too close to the Cradit- Moore House in that location . Concept 10a was the first drawing that developed the long quad extending up and into the low rise buildings . Our current North Campus Residential Initiative site plan is based on this method to tie the existing low rise complex into the overall site . These 3 plans also show the third recreation field in place of the Moore House . We asked our architects if they could avoid this situation . The next eries of plans show different design possibilities . Concept 10b is similar to 10a except the replacement for Helen Newman Hall is gone and we show a double field . The double field is in the existing the site plan . It consists of 2 regulation soccer fields . They are at the same elevation . It allows us to have 2 softball games going on at the same time . It presents a design challenge because with the fields next to each other and the same elevation , we cannot accomplish any change in topography. Concept 10c experiments with different location of the dining hall . Concept 11 is the first drawing that shows all the site elements including parking and the courts . It shows the dining/community commons as a separate facility. We felt that we had the building elements in place to define the Balch and Dickson quad as well as the green . We had a plaza on the west side of Helen Newman Hall . There is parking located there now, we received feedback that the parking should remain . Concept 12 is similar to Concept 11 except that dining is on the third floor as an addition to Helen Newman Hall . This is the first plan where we thought that we could save some real estate instead of building a separate free standing dining facility. We recognized it was a big design challenge for us . The plan was not well received by community member either. The reason is because Helen Newman is already an imposing site for people who live in the Beebe Lake area . Another floor would make it more intrusive . Even with the land saving that would have been saved , we were able to shift the fields to the south ; it would not allow the Cradit- Moore House to remain in place . The Athletics ' TOWN BOARD PAGE 23 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED epartment expressed that having the playing fields in an east/west orientation is problematic for hem . Councilman Conley — Why is that? Mr. Kiefer — In the early mornings and late evenings , one team is playing with the sun in their eyes . Concept 13 replaces Helen Newman Hall with a dining facility. This is something that we elected not pursue . Concept 14 experiences with various configurations for the residence halls . The intent was to create buildings that would tie into the existing buildings . Concept 15 is similar to Concept 14 except the dining facility is a separate building . Concepts 14 and 15 show the pieces that in the course of the site planning process became the defining pieces of the North Campus Residential Initiative . They are the Dickson and Balch courtyards , which is modeled after the 1946 Master Plan . There is a strong connection with the new buildings . The recreation fields are adjacent to the new residence halls and Helen Newman Hall . Two significant processes precipitated the change of eliminating the Moore House . The first occurred when we did a detailed design of Concept 15 . In addition to objection from the Athletics ' Department , the designers told us that the east/west orientation of the playing fields would require a significant retaining wall . This is analyzed in the draft Environmental Impact Statement by showing in order to turn the fields sideways , we would have 200 feet of retaining walls that were 14 to 15 feet high . With the fields oriented in a north/south manner and the Cradit- Moore House retained on site , it would also require extensive retaining walls and loss of much of the yard surrounding the house . The next process that lead us to the off site preservation of the Cradit- Moore House was the work we were doing with Historic Ithaca and with Dan Prosser. Mr. Prosser is a historic preservation architect that we hired to help us to the draft Environmental Impact Statement . There are a number of changes to the site plan presented to the Planning Board one year ago . The biggest change is that the original plan called for South Balch Drive to be a limited access road . It was open only to transit and emergency vehicles . The current plan has South Balch Drive open to through traffic . The speed limit is 25 mph . The original plan had extensive traffic calming . The only traffic calming measure in the current plan is a stop sign in the section of the road where there are a lot of pedestrians . I would like to summarize the design concepts that cause the North Campus Residential Initiative program to occupy the space the way it does . The residence hall buildings are placed to create the Balch Dickson quad similar to the 1946 plan . The building placement also creates the green with a seating wall and will become the major North Campus outdoor community space . The athletic fields are different from the quads , court yards , and green , causing us to provide both and to move the fields to the side of the residence halls . TOWN BOARD PAGE 24 DECEMBER 13, 1999 t hAPPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED e plan that placed dining on Helen Newman Hall was eliminated because of the limited usable site . e preserved the area around Fuertes Observatory. The change in elevation on the site is about 50 feet . This plan shows that all the non -program area is sloped . There are no flat areas left on the plan . It was a substantial design challenge for us . With all the site planning , our proposal to relocate the Cradit- Moore House was not finished . Early in the site planning process we did quite a bit of research into the Moore House . Cornell ' s first exploration of University uses for the Cradit- Moore House came before North Campus Residential Initiative . It was shortly after Doctor Moore ' s death . Campus Life explored conversion of the Moore House for use as a faculty and resident apartment . They abandoned that idea when they concluded the faculty and resident program works much better when the faculty family lives in the residence halls with the students . Our growing faculty and resident program now places all of the new apartments in residence hall buildings . Parallel to the site planning work that I described , the North Campus Residential Initiative project team began exploring issues surrounding the Cradit- Moore House site . Our initial efforts were to find out what plans existed for University uses of the Moore House . Project team members and I met with Cornell 's Office of Budget and Planning to see if there were plans for the house . Budget and Planning handles all requests for space on campus . They told us that there was no program that would fit the house . We also met with people in the Development Office and Campus Life with the Asame result . V We met with Historic Ithaca . Ed Franquemont was familiar with the house and helped us understand why the building must be preserved . He expressed disappointment that we did not want to keep the house . His personal view was that while preservation in place is always the first choice , that he did not view off site preservation as a bad thing . He told me that Historic Ithaca would be very interested in participating in off site preservation should that option be approved during site plan review. The most valuable thing received from Mr. Franquemont was the perspective that reasonable people would take opposite sides to the issue of off site preservation of the Cradit- Moore House . He added that some community members would object strongly to the relocation and that we needed to be sure that we had fully explored the option for keeping the house in place . We would need to do a complete job examining the details of mitigation through off site preservation . Cornell University Plantations expressed interest in using the Cradit- Moore House for temporary quarters during a proposed renovation of their main building . Mr. Franquemont told me at the time that he had heard that our office of Budget and Planning was aware of the need , but was ignoring it . I followed up on this . The information that we presented in the draft Environmental Impact Statement about this particular use came from Plantations themselves and it was that they had no project planned for use of the Moore House and did not plan to prepare one . A project plan is a document a Cornell Department generally uses to initiate and document a project' s purpose , scope , funding , strategy and schedule . We prepared for another discussion with Budget and Planning by engaging the Cornell Department of Planning , Design and Construction to help us understand the requirements of a project to convert the house for use by a Cornell Department . Work would include life safety modifications such as TOWN BOARD PAGE 25 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED prinklers and a fire alarm system . ADA modifications such as outdoor ramps and widening exterior nd interior doorways , creation of at least one ADA bathroom , mechanical upgrades to provide ventilation , lighting and power upgrades and addition of interior doors and partitions to create work spaces . We returned to Budget and Planning with a more detailed concept of the ability of the building to support an institutional program . They confirmed their previous information that Cornell University had no program that fit the Cradit- Moore House . We met once again with Campus Life to explore using the house for a small meeting center. The substantial renovation work required , combined with the relatively small amount of resulting space , suggested that the site was not well suited for that application . Our focus was then directed to off site preservation . We made a commitment to Historic Ithaca that Cornell University would work to achieve a plan to preserve the Moore House . We agreed to partner on that initiative . In addition to working with Historic Ithaca , we hired Dan Prosser from Bero Associates Architects to help with our draft Environmental Impact Statement . The draft Environmental Impact Statement contains a summary of Cornell ' s thinking on alternative possibilities for the Moore House . It also contains Mr. Prosser' s professional conclusion that off site preservation would be an appropriate mitigation because it would preserve the house and its historic use as a private residence . He wrote that off site preservation would require the following mitigation measures . They are : selection of a similar site to provide a historically correct setting for the house , preservation of the architecturally significant elements of the house and creation of an historic record Alkof the house on the present site . During the later part of the Environmental Impact Statement process we hired Carl Stearns from Crawford and Stearns Architects to get another opinion on our plans for the Cradit- Moore House and to help us work with the State Historic Preservation Office on proposed mitigation . Carl Stearns worked for SHPO and is one of SHPO's preferred preservation architects . Mr. Stearns agreed with Mr. Prossor's earlier work . He added that given the substantial change in the site context during the past 50 years that off site preservation would be good preservation . Mr. Stearns also told us that the proposed site designs that encroach on the existing Moore House property would probably not be acceptable to SHPO . I would like to summarize the rationale for the decision to continue proposing a site plan that preserves the Cradit- Moore House off site . First , we believe the best use for the house is to keep it as a private residence . Second , we do not think that the existing location surrounded by 4 , 000 students and no other single-family homes is an attractive place for a private residence . Third , is our need for the space to support the program of the North Campus Residential Initiative . We believe the issue is that the students need the third recreation field weighed against keeping the Moore House in its present location . Our conviction based on advice from SHPO and 2 preservation professionals , is that our off site mitigation plan is good preservation . My purpose is to respond to questions and issues raised the last time that we meant . The following are responses to specific points made by the Town Board . A board member mentioned a statement TOWN BOARD PAGE 26 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED n the SHPO letter that mitigation of historic resources can be as much as 5 % to 8% of a project ' s cost . I spoke with Mr. Stearns about that . He agreed with the general concept . He also said that the figure does not apply to the Cradit- Moore House because our proposed plan and the associated mitigation cost results in good preservation . Mr. Stearns suggested that SHPO ' s point was that Cornell needs to provide adequate funding to do the mitigation job that was proposed . Cornell has agreed to meet the SHPO mitigation criteria contained in their letter and we have an active preservation organization , Historic Ithaca , that would like to receive the donation of the house . Cornell will be responsible to the State for completion of the mitigation in any event . Cornell ' s financial contribution to the proposed off site preservation includes $40 , 000 to move the house , approximately $30 , 000 for the value of the lot that we have offered , and an estimated $ 10 , 000 for site surveys , archeological studies and other historic documentation . A board member expressed concern that the relocation would cause the house to be ineligible for the listing on the Historic Register. The entire mitigation effort is designed to preserve that eligibility. Mr. Stearns believes that the eligibility will be preserved . I would like to give the board a copy of a letter from Mr. Stearns which speaks to this and his opinion that the 5 % to 8% maximum mitigation cost does not apply to our project because our proposed mitigation is good preservation . See Attachment #4. A board member mentioned the letter that was sent to the City Planning and Development Board om the Town Supervisor and the Town Planning Board Chair during the SEQR process . I believe hat the implication was that Cornell had not taken that letter seriously. I respectively submit that we id pay attention to that letter. The letter stated that the Town Board and Town Planning Board preferred the alternative of keeping the Moore House on its present site and it contained a list of reasons to support that preference . One reason was that there was no appropriate site for the relocation . Historic Ithaca was looking for a site at that time and was having trouble finding a suitable one . Cornell made 3 lots available for consideration . Another reason cited in the letter was that the $40 , 000 Cornell proposed to make available to off set relocation cost was insufficient to make the relocation feasible . By making available the house and the site at no cost , in addition to the $40 , 000 for relocation , we believe that the relocation is very feasible . The letter also stated that it is possible to keep the house and the third field on the site . This is true based on concept plans prepared by Town Staff , 2 community members , and by Cornell University, it is not desirable . Each plan has serious deficiencies such as retaining walls adjacent to the field of play, loss of significant portions of the Cradit- Moore House back yard or placement of the new access road intersection of Pleasant Grove Road to an unsafe location . Many of the proposed site plans relocated the intersection of the new road and Pleasant Grove Road to the south to gain additional real estate on the site . We do not believe that these solutions are in the best interest of Cornell University or the Cradit- Moore House . A board member expressed concern that the proposed 99 year land lease would discourage potential buyers and discourage people from maintaining the house in the later years of the lease . Cornell University generally renews the terms of these leases when the property changes hands . We also purchase the house for full market value when the lease ends which encourages proper upkeep . The protective covenants required by SHPO will become easements in the title to the house and will protect the house regardless of who owns it . TOWN BOARD PAGE 27 DECEMBER 13 , 1999 l APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED board member expressed concern about our plans for the North Campus Residential Initiative site ver the next 5 years . I have a letter signed by Vice Presidents Murphy and Craft that affirms our intention to use the North Campus Residential Initiative site for residence halls , dining and student centers , athletic and recreation fields . I would like to summarize the changes and improvements to the North Campus Residential Initiative site as a result of the site plan review process and input from our neighbors during the past year. The first is that the plan to preserve the Cradit- Moore House off site has progressed from offering the house to Historic Ithaca to a fully developed mitigation plan including a well suited no cost site and funding to offset relocation cost . Another change is that we modified our existing site plan to preserve many more of the existing trees around the existing Moore House site . Our through road has been modified from its original limited access traffic calmed design to a two- way minimal calming that will be open to all traffic . Concept plans to place dining on the Noyes Lodge site or as a top floor addition to Helen Newman Hall were abandoned to preserve the natural setting of Beebe Lake . The proposed pedestrian plaza on the west side of Helen Newman Hall was returned to parking . The parking lot on the east side of the community commons was re- landscaped to add more trees in the middle of the parking lot . I would like to show the board several plans of the Moore House on the site that we offer that is north of the existing site . The site that is further north on Pleasant Grove Road and the current site are ery similar. We will be able to duplicate the general orientation of the house with respect to Pleasant Grove Road as far as setbacks . The hedge rows are similar on each site . The new site is remarkably similar to the location where the house is now. The intent is to bring sufficient fill into the new site so that the house is at or above the elevation of the road . Mr. Kiefer presented a perspective view of the house located on the proposed new lot. I would like to ask the board to consider Cornell 's request for rezoning of the North Campus Residential Initiative project site from MR to R-30 as proposed on the current site plan with the Cradit- Moore House preserved off site . Supervisor Valentino — I told some residents that called me prior to the meeting that this is not a public hearing . The public hearing has been held and was a closed hearing . I did say that because there would probably be some additional information available , I would be willing to let some questions be raised . The only questions that I am going to entertain are questions that have to do with the presentations that were given to us tonight . I am not going to allow us to go back and rehash everything that was brought up at the public hearing or have this be a forum for someone to speak for an unlimited time . Bruce Brittain , 135 Warren Road — See Attachment #5. It was interesting to see all the preliminary concepts which have been reviewed . The first time that any of them were presented to the public for actual public comment was July 1998 . At that point the map presented is very similar to the current i _ I TOWN BOARD PAGE 28 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED Ian . By the time there was an opportunity for public input the plan was set . We were told that it was he pre- schematic stage . By looking at it , you can tell it was determined . My other comment is relative to whether it is possible to preserve the Cradit- Moore House on site or whether it is an issue of preserving the house versus another playing field . In October , Doug and I came up with many possible alternate field arrangements . Figure 9 preserves the Cradit- Moore House , yard , and trees . The nearest field is over 100 feet away from the house . It preserves the on site parking . It does keep Cornell 's preferred road alignment and the 3 playing fields in north/south orientation . It straightens the northern field . The cross field slope is 2 % . The tennis courts are level . It has the same maximum road grading of 6 . 7% . There are no retaining walls . There is a lot of steep slope . This says to me that a level playing field that is 393 feet wide does not belong on a sloping piece of land . We did this to answer the question of if it is possible to do this . It would be easier if we could raise the community commons . We kept their loading dock . If the loading dock could be raised it would smooth out some of the slopes . Doug and I are not endorsing this plan . We are not advocating it . We do not like this plan . It has a lot of aspects that we do like . We do not like the road that parallels Pleasant Grove Road . It is a safe intersection with Fuertes Drive . It could be made a safe intersection . This was done to see if it would work . I put in as much parking as possible . We ended up with 17 more spaces than Cornell ' s plan . Cornell ' s parking lot is twice as big as the analysis in the draft Environmental Impact Statement indicates it needs to be . I would do this plan differently . I would shift the upper fields up and to the left . I would shift the lower fields to the right . The slope could be smoothed out completely. We ould fill in the creek next to the house . Realistically, upstream it is in a culvert and runs under Hasbrouck Apartments . Downstream it is in a culvert and runs under the high rise and low rise . This would allow more room to move the fields up . It is possible to come up with a plan that would work and incorporate all the elements . We need a working meeting that would have representatives from Town Planning Department , Town Board , Town Planning Board , City Planning Board and Cornell representatives . This is the collaborative way to approach it . Stan Seltzer, 228 Forest Home Drive - There was a fairly clear charge to look at the plan carefully with the thought that one of the musts was retaining the Moore House . Has the plan changed since last month ? Did you seriously look at the plan again from the standpoint of pretending that the Cradit- Moore House on site was a must? Mr. Kiefer — We have looked very seriously at the plan . It is our belief that if the Cradit- Moore House must stay on site that we must remove the third playing field . All the different ways that we have looked at the site with the three fields on it , we think that if we keep the house , we need to keep the property associated with the house . I do not think that we can do a good job of doing that and pack the 3 recreation fields onto the same site . I understood that the board wanted to better understand our planning process that got us to where we are . The board wanted to better understand the work that we have done to understand the Moore House item . That is why we came prepared tonight and made the presentation that we did . TOWN BOARD PAGE 29 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED ancy Brcak , 228 Forest Home Drive — I would like to know the figure that Cornell University provided to departments to encourage the reuse of the Cradit- Moore House ? What budget was put together to encourage departments to inhabit the house? Mr. Kiefer — When the Office of Budget and Planning considers requests for space from campus , the process that we have is that the department requesting space puts together a project plan . Planning , Design & Construction help the departments put the plans together. We help them understand how much money they should be budgeting for the work that they want to do . We talk to them about the program and how well the proposed site that they may have would accommodate the program . The result is the project plan . I do not think that we said that we have money available and asked if anyone wanted to use the Moore House . Ms . Brcak — I noticed that while the Moore House was technically on the plans from very early in the process , there was no meaningful purpose associated with it . Is that correct? Mr . Kiefer — Yes . The house is not being used now. Ms . Brcak — It was mentioned that $40 , 000 would be used for the relocation of the house . Ten thousand dollars was also mentioned for an archeological survey. Thirty thousand dollars was mentioned for the lot . What does this mean ? Mr. Kiefer — It is in response to the discussion at the last meeting about the percentage figure that could be used for restoration of the Moore House . I thought it would be useful for the board to understand the level of financial commitment the University was making . I contacted our real estate office . I shared with them the location and size of the lot and asked them the market value of the property. Ms . Brcak — What you showed was a massive change in the elevation through bringing in a lot of fill to site the Moore House so that it would not be in the bog . One of the reasons there is not a house there now is that it is a bog . It is a low spot . A house like this would not have been placed there . Cornell University is building the land up so that the house could be placed on it . Did the $30 , 000 mentioned have anything to do with the fill needed to reconfigure the topography of that lot ? Mr . Kiefer — That is correct . One of the requirements of SHPO for the siting of the house is that the grade be changed to be similar to where the Moore House is now located . The University has made a guarantee to SHPO and to our funding agency that we would cause that work to happen . Ms . Brcak — You would cause it to happen , but would you not pay for it? Mr. Kiefer — Our view of the overall financial agreement and we have had some discussions with Historic Ithaca , is that Cornell University would not expect Historic Ithaca to bear a financial burden associated with this project . Their plan is to take ownership of the house rather than have it situated on the new site and sell it to someone . There are no expectations that Historic Ithaca would bear any TOWN BOARD PAGE 30 DECEMBER 13, 1999 AmIk APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED xpenses . If additional funding were required to do the earth work , than the University would be obligated to do so based on the agreement with SHPO and the funding requirements . Ms . Brcak — If you take a look at the house now you see that there is a great deal of deterioration . One wonders if Cornell University is committed to the house , why has it been allowed to deteriorate so much in the past few years ? My concern about the house has to do with siting . The further the house is moved away from the rise above Forest Home , the more of its history is going to be lost . Councilwoman Grigorov — Would any landscaping be included in the move ? Mr . Kiefer — In addition to the earth work , there would be considerable landscaping that would have to take place on the site . Many trees would be planted , grade changes , a driveway placed on the site . The requirements that SHPO put forward are minimal requirements . A consideration of theirs is that the ultimate owner of the house would also need to be consulted about the final landscaping . SHPO's concern is that the essential components from the existing site be duplicated on the new one and that beyond that whoever buys the house would be responsible . The evergreens in front of the house are thought to be defining plantings for that property. Councilman Klein — I have a copy of Richard Lord 's letter of October 15th . Item 3 states , " Mitigation generally equals 3 to 5% of the a project's total cost , but can go as high as 7% . The final Environmental Impact Statement states that Cornell has committed up to $40 , 000 or approximately . 05 % of $75 , 750 , 000 . In the presentation , Mr. Stearns was asked what Mr. Lord meant by this . Why did not you ask Mr. Lord ? Mr. Kiefer — Most of our communication to SHPO has been through Carl Stearns . SHPO has expressed a preference for it to be that way. They mention in the letter Mr. Stearns name as an expectation that he would participate in the proposed off site process . My instinct to talk to Mr. Stearns was based on the way our communication has been . Councilman Klein — Did he have a conversation about the 3 to 5%? Mr. Kiefer — He seemed to be familiar with it . He understood the statement and offered an opinion on it . Councilwoman Russell — Carl Stearns said that the 3 to 5% does not apply to this project . Is that the opinion ? Mr. Kiefer — I believe what Mr. Stearns said to us was why would you do that . The mitigation that is being proposed is in his words good preservation . He was puzzled . He did not know how one would go about spending the additional money. The proposed mitigation meets the requirements of SHPO . It meets what he believes to be the correct requirements . Councilman Klein — The point of my question was that if the house were to be preserved on site , then it would be reasonable to ask Cornell University to donate a certain sum of money to preserve and TOWN BOARD PAGE 31 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED rotect the house on site . I understand that the project files were checked for space requests with udget and Planning . You did not broadcast the offer to every department at Cornell . We might have a situation in which we will commit a significant sum of money to restore and renovate and actively reuse this house . If that is the case , would the department be interested . There was nothing in the files that said it was a good match so therefore , you said no one wants it . Mr. Kiefer — What proceeded is that I tried to get an understanding if there is a reason we should do it . That is why we hired Mr. Prosser. I asked him to take an objective look at the situation and give me your opinion . His opinion is written in the draft Environmental Impact Statement . We then went to Mr. Stearns to ask his opinion . I explained that we were having the disposition of an older house and that we would like him to give us his objective opinion . The response was the same . The context for the house has changed considerably. It would be nice to keep the house as it is now. It is a difficult thing to have happen where the site is currently located . If you have a nice close by location for it , it is not an inappropriate thing to do . If either Mr. Lord or Mr. Stearns said something differently, I would have supported the University taking a much more determined effort and to put forth financial reasons to cause the house to stay where it is . That is not what they said . The information that I am getting from the historic preservation consultants from SHPO is that the mitigation that we are proposing is an o . k . thing . It should not cause us to look beyond that for different solutions . Councilman Klein — In the December 13th letter from Historic Ithaca to Supervisor Valentino , See Attachment #6, plus the earlier comments from the prior director of Historic Ithaca , Ed Franquemont , still very strongly recommend that the Cradit- Moore House being left on site is still preferable . There is serious concern about Cornell University sincerity or willingness to try to work to save the house . You showed us 15 concept drawings in which many were very conceptual and schematic . They were unformed . At some point after number 15 , the break through said that it was a lot easier to deal with this when the Cradit- Moore House is taken out of the picture . The scheme from 1998 is the one that the public saw. I appreciate the background , but I think that at some point the other concepts were not referenced . I know it was stated that you tried to put the housing units around the existing fields . At no point was it said that the Cradit- Moore House was a must on the site . Mr. Kiefer — That is correct . Had the data that we were collecting indicated that the off site preservation plan was a bad thing , we would have looked at it differently. I mentioned my discussions with Mr. Franquemont . There is no question that the standard thing to do with a historic resource is to leave it . I also heard Mr. Franquemont say that they would consider off site preservation and Historic Ithaca might support it . The letter from Scott Whitham states , "That having the house occupied by owners actively engaged in its preservation may be preferable to having its ownership by an institution ". We have not preserved many houses of this type . We have few in our inventory. The ones that we have found programs for we do very well with . I think that a lot of the bigger building projects that we do have demonstrated the commitment on the University's part to preservation of buildings . Councilman Klein — I think what the out of town consultants failed to realize was the importance of the structure to the community. There are more significant Greek revival houses and more elaborate TOWN BOARD PAGE 32 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED tructures . I think that the house means a lot more to the community than what your consultants ave assessed . Cornell University latched on to that solution and have spent a lot of time trying to force fit the solution . The first I knew of this project and the first site plan that I saw I had an unfavorable reaction to the fact that the house was being moved . I can appreciate it is difficult to work with . There are a lot of program requirements to fit there . We do have a plan that is no better or worse than the plan presented . I have heard a lot more background than before . I have not seen what I thought we wanted to see about serious attempts to include the Moore House . I am a Cornell University graduate , my son went to Cornell University and my sister went to Cornell University. I do not have any problems with Cornell University. Freshmen have to live there for one year. Most of us are permanent fulltime residents of the area . Cornell University has failed to recognize and show sensitivity towards the community. Cornell University has put themselves in this situation . I still think that there is a solution . I have not seen site adjustments made to make it work . A month has gone by and we still have not seen it . Mr. Kiefer — I go back to what Mr. Franquemont told me , that reasonable people would occupy both sides of this . Cornell University needed to really do its homework . I have been doing a lot of homework . I do not know whether our preservation consultants failed to appreciate an aspect of this . Kathy Wolf, Trowbridge & Wolf — That was in fact something that was discussed at some length with both of the preservation consultants because they acknowledged how the community feels about a historic and cultural resource is part of what should be considered . They consider it part of the ecision making process . Mr. Stearns was very clear that one more reason he felt that he could upport the relocation was because it was being preserved in the community. It is being moved a very short distance . The house is being preserved . The site is being constructed in a way that maintains its eligibility. The resource is being preserved by Cornell with property by Cornell for the community. It was very explicitly discussed in part of the consideration . Supervisor Valentino — I think that the debate is strong . There are strong opinions on both sides of this and very good points on both sides of the argument . It makes it very difficult for all of us to deal with . I think the house is best preserved as a family home . That is what it was built for. That is what it had for most of its existence to be in a setting with 7 acres of land around it . This is the kind of setting the house deserves to have . To try to reorganize it for some Cornell programming when we have the option of having it being owned by a family and continued as a family home , in my mind that is the better option for this house . I have gone back and forth on this many times . Would the board like to discuss the presentation more ? Councilman Klein — One of the strongest tools in historic preservation is adaptive reuse . We are doing it with our Post Office by putting another use into a building that will only be partially used as a Post Office . We have all known many old schools that have been converted to office space , housing and factory buildings that have turned into office space . There are many projects that have maintained the National Register of Listing and have been approved by the various State and Federal preservation offices . A lot of that recognizes the place and location of the historic property. I think that in the case of the Cradit- Moore House , the location is still very important . It is equally if TOWN BOARD PAGE 33 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED of more so significant than just preserving the architecture . I feel an effort to keep the house on site is important . Councilman Niederkorn — I appreciate the effort that Cornell University has put into this presentation . I have not been sitting here for two years watching this evolution take place . It was a snapshot of what was happening . I think that it is not fair to be too critical of Cornell when they are responding to expert advice from two preservationist . Mr . Kiefer said that if the advice had been different , then they would have acted differently. I think that Cornell was responding to good advice on this delicate issue which they have gone into very deeply. They tried to make some accommodations . The Moore House will be going to a better site than it is on currently in terms of future use for the next 100 years . I do appreciate the effort of putting this presentation together. I think it was balanced and complete . I agree that preservation as a single-family house somewhere is in the best interest of the house and Cornell . Councilwoman Russell — There are many older homes that are used as office space in downtown Ithaca very effectively. They preserve the older homes very well . Many law firms are located in older homes . It is a very appropriate use for the houses . I am in the same place that I was a month ago , wanting to see a plan that would have emerged if the Moore House was on the must have list . The proper amount of funding should have been attached to the project and circulated to the Cornell community. Councilwoman Grigorov — There is a difference in the adaptive use here than other places where the adaptive use is a good place for that use . I like the upper lot very much . Supervisor Valentino — Would someone like to make a motion to remove the discussion related to the North Campus Residential Initiative from the table ? Attorney Barney — The motion would be to remove from the table the discussion of the Cradit- Moore House and the rezoning of the North Campus facilities for further debate by this board . Resolution No. 213 - Resolution to Remove From Table Consideration Cornell University North Campus Residential Initiative Rezoning. BE IT RESOLVED, motion made to remove from the table the discussion of the Cradit-Moore House, and the proposed rezoning of the Cornell University North Campus Residential Initiative for further debate by this governing Town Board. MOVED Councilwoman Grigorov, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, nay; Councilwoman Grigorov, aye; Councilman Klein, nay; Councilman Conley, aye; Councilman Niederkorn, aye. Motion carried. , Supervisor Valentino — We looked at the SEQR last month . Mr . Kanter — It is the same , but with new dates . TOWN BOARD PAGE 34 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED upervisor Valentino — We need to move the SEQR first . Resolution No. 214 - Adoption of SEQR Findings Statement Proposed Cornell University North Campus Residential Initiative. See Attachment #7. WHEREAS: 1 . This action is the Consideration of Adoption of a Statement of Findings pursuant to the New York State Environmental Quality Review Act regarding a proposal to rezone approximately 19. 3 acres of land from MR-Multiple Residence to Residence District R-30 to allow construction of that portion of Cornell University's proposed North Campus Residential Initiative located within the Town of Ithaca, to be located on the west side of Pleasant Grove Road and south side of Jessup Road on all or parts of Town of Ithaca Tax Parcel No. 's. 67- 1 - 1 . 1 , 68- 1 - 11 . 1, 68- 1 - 11 . 21 68- 1 - 12. 1, 68442. 2, and 68- 1 - 13. Cornell University, Owner/Applicant; Kathryn Wolf, Trowbridge and Wolf, Landscape Architects, Agent, and 2. This is a Type I Action for which the City of Ithaca Planning and Development Board has been designated to act as Lead Agency in environmental review, and 3. The Town of Ithaca Town Board is an Involved Agency with regard to required approval of the proposal to rezone the subject lands, and 4. The City of Ithaca Planning and Development Board, acting as Lead Agency in environmental review for said North Campus Residential Initiative project pursuant to Article 8 of the Environmental Conservation Law and 6NYCRR Part 617 has: 1) made a positive determination of environmental significance; and 2) overseen the preparation, completion and acceptance of a Draft Environmental Impact Statement and a Final Environmental Impact Statement; and 3) issued its own Findings Statement with regard to said Project, and 5. Pursuant to Article 8 of the Environmental Conservation Law and 6NYCRR Part 617, the Town Board is required to issue its own Findings Statement with regard to said Project, and 6. The Town Board, at a Public Hearing on November 18, 1999, and at its regular meeting on December 13, 1999, has reviewed a draft Findings Statement prepared by the Town Planning Department, comments received from members of the public regarding the proposed North Campus Residential Initiative and its potential impacts on the environment, and other information and materials related to the proposed facility. NOW THEREFORE, BE /T RESOLVED: That the Town of Ithaca Town Board does hereby adopt the Findings Statement for the Final Environmental Impact Statement for the proposed Cornell University North Campus Residential Initiative. TOWN BOARD PAGE 35 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED MOVED Councilman Niederkorn, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, nay; Councilwoman Grigorov, aye; Councilman Klein, nay, Councilman Conley, aye; Councilman Niederkorn, aye; Councilman Lesser, absent. Motion carried. Attorney Barney — It is the same resolution as before except for two "Whereas" for citing that the board put the matter on the table for a meeting . Supervisor Valentino — This is a motion for the rezoning of a R- 30 . Attorney Barney — The "Whereas" on the SEQR should be , "Whereas the board is adopting findings" . The seventh "Whereas" should read , "Whereas pursuant to part 617 of the implementing regulations pertaining to Article 8 , State Environmental Quality Review Act , the board adopted a Findings Statement at this meeting ; and". Councilman Klein — Tonight I said that there was a letter that Cornell University has written concerning the expansion of the uses in this zone . Did we receive that letter? Attorney Barney — It was given to Mrs . Noteboom . See Attachment #8 Councilman Klein — The letter should be referenced in the resolution . Attorney Barney — There will be another "Whereas" that states , "that Cornell University has written a letter dated December 10 , 1999 committed to certain limited uses over the next 5 years" . Resolution No. 215 - RESOLUTION ADOPTING A LOCAL LAW TO AMEND THE TOWN OF ITHACA ZONING ORDINANCE TO REZONE A PORTION OF THE CORNELL UNIVERSITY PREMISES ON PLEASANT GROVE ROAD FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENCE DISTRICT R30 IN CONNECTION WITH THE CORNELL CAMPUS RESIDENTIAL INITIATIVE. See Attachment #9. WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on November 19, 1999, at 5:40 P. M. to hear all interested parties on a proposed local law entitled "LOCAL LAW TO AMEND THE TOWN OF ITHACA ZONING ORDINANCE TO REZONE A PORTION OF THE CORNELL UNIVERSITY PREMISES ON PLEASANT GROVE ROAD FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENCE DISTRICT R30 IN CONNECTION WITH THE CORNELL CAMPUS RESIDENTIAL INITIATIVE'; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local la w, or any part thereof; and TOWN BOARD PAGE 36 DECEMBER 13 , 1999 to APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED WHEREAS, after the close of such public hearing and following discussion by the Town Board the matter was tabled pending receipt of further information regarding the intended disposition of the Cradit-Moore House located on the premises to be rezoned; and WHEREAS, at the meeting of December 13, 1999, representatives of Cornell University presented such additional information regarding the difficulties of construction on the requisite physical education and parking facilities on the site without removing the Cradit-Moore House; and WHEREAS, members of the public were granted additional opportunities to comment on such additional information; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 (State Environmental Quality Review Act) the Board adopted a Findings Statement at this meeting; WHEREAS, Cornell University by letter dated December 10, 1999, a copy of which is to be attached to the minutes of this meeting, has committed to certain limited uses of the North Campus area for the next five years; and WHEREAS, the Town Planning Board, after due consideration has recommended adoption of such local law effecting such rezoning; and WHEREAS, the Town Board finds it is in the best interests of the Town and its citizens to effect the requested rezoning; NOW THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "LOCAL LAW TO AMEND THE TOWN OF ITHACA ZONING ORDINANCE TO REZONE A PORTION OF THE CORNELL UNIVERSITY PREMISES ON PLEASANT GROVE ROAD FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENCE DISTRICT R30 IN CONNECTION WITH THE CORNELL CAMPUS RESIDENTIAL INITIATIVE", a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that the Town Clerk be and she hereby is directed to enter said local law in the minutes of this meeting and in the Local Law book of the Town of Ithaca, and to give due notice of the adoption of said local law by publication of such local law or an abstract or summary thereof in the Ithaca Journal and by filing a copy of said local law with the Secretary of State of the State of New York. Moved Carolyn Grigorov, Seconded Thomas Niederkorn. A vote on the motion resulted as follows: Catherine Valentino, Aye; Carolyn Grigorov, Aye; David L. Klein, Nay; Thomas Niederkorn, Aye; Edward Conley, Aye; William Lesser, Absent; Mary Russell, Nay. The motion was carried. TOWN BOARD PAGE 37 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED The board took a brief recess. Agenda Item No. 16 — Review of Correspondence. a . Walter G . Buble — Conservation Board Appointment= See Attachment # 10. b. Girard F. Oberrender , Jr. — Park Dedication in Memoriam — See Attachment # 11. c . Margaret and Stuart Cobb — Park Dedication in Memoriam — See Attachment # 12. d . Charles W. Brodhead — Park Dedication in Memoriam — See Attachment # 13. e. Time Warner Cable — Rate Changes — See Attachment #14. f. Mary Raddant Tomlan — North Campus Housing Plan — See Attachment # 15. Supervisor Valentino — I received 3 more letters wishing to see a park be named after Robert Kenerson . We will need to discuss the issue at some point . If there are any parks that we name after him , the West Hill park would be most appropriate . Mr. Kenerson lived on West Hill and we do have lands set aside on West Hill . Mr. Frantz — One of the recommendations in the Park , Recreation and Open Space Plan is that the Town Board establish a policy for naming parks . Amk Agenda Item No. 14 — Consider Award of the General Construction , Plumbing, Electrical , Heating, and Ventilation/Air Conditioning Contracts for the Town Hall . Mr. Walker — We opened bids on December 9 , 1999 . 1 was concerned at first because the numbers were high on the general construction . The mechanical numbers brought the total down to a workable budget number. The bid came in below what we were anticipating . I have asked each of the contractors that are the apparent low bidders for a list of references . I have been provided with the references . I have checked the references and the contractors have good reputations . The Sarkisian Brothers are finishing up a Mann Library addition . The State Construction Dormitory Fund said that there were some scheduling problems , but the quality of work was excellent and as long as we stay on top of everything there should not be any problems . Piccirilli-Slavic and Vincent received both the pluming and heating/air conditioning contract . It will be two contracts , but one contractor . It will help to simplify the project management . They have done some work in the area . I am going more on personal interpretation . The Assistant Town Engineer went through the building with this gentleman . He appointed out many things and seemed very organized . I do not think that there will be any problems . Sarkisian Brothers have worked with this contractor before . Supervisor Valentino — Piccirilli - Slavic and Vincent went through the building thoroughly. He went up into the attic and looked at where the sprinkler system would be . Attorney Barney — Have you talked with anybody that they have done work for? Mr . Walker — The architect had some minor experience with them . TOWN BOARD PAGE 38 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED Attorney Barney — The best recommendation is where they have worked before and how they performed . If there is any hesitancy there , we should find it out now. Could we qualify the award to them in the resolve that we have a positive recommendation ? Mr. Walker — I will check their references . Piccirilli- Slavic and Vincent did the plumbing work at the Ithaca High School . Thomas was the architect . R . G . Burns is the apparent low bidder for the electrical bid . They have done a lot of water and treatment plants . I was concerned because his bid was about 20% lower than the next low bid . The reference said that they always come through and do not have a hard time . Attorney Barney — Who did you talk with ? Mr . Walker — I spoke with Day. They are a heating and air conditioning design firm in Victor, NY . Supervisor Valentino — Could we pass the resolution with the condition that they have positive references? Attorney Barney — Piccirilli - Slavic and Vincent receives approval of the references and contract documents . Mr. Walker — Once we get an authorization to award , I will issue letters of award . Before we sign contracts with the contractors , there are requirements that they provide to us . First is a schedule of values . This tells us where they are distributing the cost across the work . We need a list of their tentative suppliers and subcontractors so we can check to make sure they are not in any violation of law. We need to have all their bonds and insurance . I hope to have contracts signed the week of December 27th . Then we can have a pre-construction meeting the first week of January. We do have a little asbestos in the floor planks of the building . I am talking with the Post Office . I have talked with two asbestos abatement contractors . One had a lengthy contract with the Post Office before . The only concern that I have is that we need to get our contractors working . There is 2 to 6% in the floor tiles and it is organically bound . Supervisor Valentino — My indication from George Welch is that the Post Office will pay for it . I do not have it completely confirmed . Mr. Walker — I have been trying to find out about the Post Office contract because our contract depends on having them build one of the walls that separates two spaces . They have opened their bids . They are very closed mouth about everything . I talked with Thomas Associates and they do not know anything more than that they have opened bids and are negotiating with their contractors . They are working on prices . It is critical to have them working on the same schedule . Attorney Barney — Would there be problems for our contractor if the wall is not up? TOWN BOARD PAGE 39 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED Mr. Walker — If the wall is not up , then we have to build it . Our wall is leaning on their wall . They are building a steel stud wall that has studs at 8- inch centers and two layers of sheet rock . It is a substantial wall . Our mechanical wiring will be wired behind it . Then the mechanical alleys will be behind it . Attorney Barney — We would be signing a contract at a price that assumes that the wall will be there . If we sign a contract and the wall is not there , then there will be problems . We may not want to sign the contract until we have an estimate in place to build the wall . Mr. Walker — If I do not get satisfaction from the Post Office that their schedule is going to mesh with ours , I will get the estimate prior to signing the contract . Councilman Klein — We have 30 days to hold the bids . Mr. Walker — I want to move ahead as rapidly as possible , if we cannot , we will go slower. The board has authorized $2 million maximum to be spent . It has been accepted by the public because there was no permissive referendum . Right now, the total of the construction bids is $ 1 . 5 million . We will have at least a 10% contingency available for adjustments on it . We have spent about $3 , 000 servicing and updating the boiler. With our design fees and miscellaneous cost , we are at an estimated budget of $ 1 . 785 million . We should be in good shape . Mr. Carvill — As part of investigating contractors , is the State Attorney Generals Office important if there has been these contractors have done large jobs through out the State? Attorney Barney — The Labor Department is checked for their history. The best references that you get is from people that they have worked for. Mr. Walker — We have been checking the State Labor Board for issues . There are many contractors that do not pay wage rate . None of these contractors are on it . One reason we want to get the subcontractor's names is to make sure that none of them are on it . Roofing contractors are known for under paying employees . Resolution No. 216 - Authorization for Award of Contracts For Renovation of the Town of Ithaca Town Hall. WHEREAS, the Town of Ithaca on December 9, 1999 received bids for renovation of the former Post Office building at 213 N. Toga Street. Bids were received for four contracts; general construction, plumbing work, HVAC work, and electrical work, and; WHEREAS, the Town Engineer has reviewed the bids and qualifications of the bidders and has made the following award recommendations: For general construction the low bid of $969, 000. 00 made by Sarkisian Brothers, Inc. is a qualified bid. TOWN BOARD PAGE 40 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED For plumbing work the low bid of $ 118, 975. 00 made by Piccirilli- Slavik & Vincent Plumbing & Heating, Inc. is a qualified bid. For heating, ventilating, and air conditioning work the low bid of $253, 000. 00 made by Piccirilli- Slavik & Vincent Plumbing & Heating, Inc. is a qualified bid. For electrical work the low bid of $ 175, 107. 00 made by R. G. Burns Electric, Inc. is a qualified bid, and, WHEREAS, the total project cost based on these bids is $ 1 , 516, 082. 00, which is within the approved project budget; now, therefore be it RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for general construction, to Sarkisian Brothers, Inc. , 11 Charlotte Street, Binghamton, New York 13905, subject to final approval of the references and the contract documents by the Town Engineer and the Attorney for the Town; and, be it further RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for plumbing work, to Piccirilli-Slavik & Vincent Plumbing & Heating, Inc. , 33 Frederick Street, Binghamton, New York 13901 -2401 , subject to final approval of the references and the contract documents by the Town Engineer and the Attorney for the Town; and, be it further RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for heating, ventilating, and air ' conditioning work to Piccirilli-Slavik & Vincent Plumbing & Heating, Inc. , 33 Frederick Street, Binghamton, New York 13901 -2401 , subject to final approval of the references and the contract documents by the Town Engineer and the Attorney for the Town; and, be it further RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for electrical work, to R. G. Burns Electric, Inc. , P. O. Box 557, 2111 Route 245, Stanley, New York 14561 , subject to final approval of the references and the contract documents by the Town Engineer and the Attorney for the Town; and, be it further RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the expenditure of an amount not to exceed $ 1 , 600, 000. 00 for contract costs incurred. MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 19 — Planning Board Appointment. TOWN BOARD PAGE 41 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED Supervisor Valentino - I would like to add this to the agenda . There has been a vacancy on the Planning Board . The Interviewing Committee has a recommendation . Councilwoman Grigorov — The Committee decided to recommend Rod Howe . When should his appointment begin ? Mr . Kanter — He is filling the unexpired term of Robert Kenerson . The term expires December 31 , 2004 , Councilman Klein — How many candidates were interviewed ? Councilwoman Grigorov — There were 3 candidates . They all had strong points . Rod Howe lives in Forest Home . Supervisor Valentino — This resolution is to appoint Rod Howe to the Planning Board to fill the expired term of Robert Kenerson that expires December 31 , 2004 , Councilwoman Russell — Will letters be sent to the other candidates ? Supervisor Valentino — We should send letters thanking them for taking the time to interview. Agenda Item No. 15 — Consent Items . 1p Resolution No. 217(a)=217(n) - Consent Agenda Items No. 15(a )- 15(n). BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and or/adopts the resolutions for Consent Agenda Items No. 15(a)45(n), as presented and/or amended by the Town Board on December 13, 1999, MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. a. Town Board Minutes — 11 /4/99, 11 /18/99 Councilwoman Grigorov — On page 26 of the November 4th meeting , the third line from the bottom . Mrs . Noteboom stated that we have not purchased any voting machines prior to 1992 . 1 think we have not purchased any voting machines since 1992 . Councilman Niederkorn — There is a misspelling of a name in the November 18th minutes . It is on page 12 . It should be " Mueller" and not " Miller". , Resolution No. 217(a) - Town Board Minutes - 1114199 and 11118199 TOWN BOARD PAGE 42 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED WHEREAS, the Town Clerk has presented the Town Board Meeting Minutes for the regular M eeting held on November 4, 1999, and for the special meeting held on November 18, 1999 to the Town Board for their review and approval, and WHEREAS, the Town Board has reviewed the said minutes; now therefore be it RESOLVED, that the Town Board does hereby approve and adopt the said minutes as the official minutes of the Town Board for the regular meeting held November 4, 1999, and for the special meeting held on November 18, 1999 with the clerical corrections as described at the meeting. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. b. TOWN OF ITHACA WARRANTS Resolution No. 217(b) - Town of Ithaca Warrants. WHEREAS, the warrant with the following numbered listing of vouchers has been presented to the Town Board for approval of payment; and WHEREAS, said warrant has been audited for payment by the Town Board; now therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant. VOUCHER #'s: No. 1210- 1350 General Fund $ 104, 023. 27 General Fund Part Town $ 71004. 27 Highway Fund $ 25, 356, 35 Water Fund $ 36, 245. 93 Sewer Fund $ 109, 890, 66 Lighting District Funds $ 935. 59 Town Hall Capital Project $ 64, 453. 20 MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. C . BOLTON POINT WARRANTS i TOWN BOARD PAGE 43 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED Lesolution No. 217(c) - Bolton Point Warrants. mr WHEREAS, the warrant with the following numbered listing of vouchers for Bolton Point, Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) has been presented to the Town Board for approval of payment; and WHEREAS, said warrant has been reviewed and audited for payment by the Town Board; NOW THEREFORE, BE IT RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrants. Voucher No. 615-635 $88, 362. 66 637 $ 7. 50 638-639, 640-641 $ 1 , 936. 45 642- 701 $50, 575, 27 MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. d. Association of Towns Annual Meeting Attendance Resolution No. 217(d) - NYS Association of Towns 2000 Training School & Annual Meeting. WHEREAS, the NYS Association of Towns will be holding their 2000 Training School and Annual Meeting on February 20-23, 2000 in New York City; and WHEREAS, the attendance at said Training School and Annual Meeting by various Town Officials, Department Heads and employees will benefit the Town of Ithaca by providing additional schooling for these said individuals; now therefore be it RESOLVED, that the Town Board hereby approves the attendance of the following individuals at the NYS Association of Towns 2000 Training School and Annual Meeting to be held in New York City on February 20-23, 2000; and be it further RESOLVED, the Town Board also approves the payment for overnight lodging ($ 177. 00- $ 197. 00 nightly estimate); the registration fee ($80. 00); meals ($38. 00 day); and travel on the cooperative municipal bus for each individual attending the said Training School and Annual Meeting; and be it further TOWN BOARD PAGE 44 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, the Attorney for the Town, John C. Barney, may attend as a registrant of the TO of Ithaca and subsequently reimburse the Town for those costs; and be it further RESOLVED, the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) employees so designated by the SCLIWC Administrative Manager may attend as a registrant of the Town of Ithaca, SCLIWC will subsequently reimburse the Town of Ithaca for those costs. Attendees: Catherine Valentino, Town Supervisor Mary Russell, Deputy Town Supervisor Carolyn Grigorov, Town Board Member MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. e. Approval Floating Holiday for 2000 Resolution No. 217fe) = Approval of Floating Holiday for 2000. WHEREAS, the annual poll of town employees to determine their preference for the 2000 floating holiday has been completed, and WHEREAS, the employees of Town Hall, Highway and SCLIWC have all voted for Monday, July 3, 2000 as their preference for the floating holiday; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereby approves the date of Monday, July 31 2000 as the floating holiday for the Town of Ithaca employees for the year of 2000. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. f. Approval Town Board Meeting Dates for 2000 Mrs . Noteboom = The closeout meeting for 2000 should be Friday, December 29th Councilman Klein - When is this year's last meeting ? Mrs . Noteboom - It is December 30th at 10 : 30 a . m . Resolution No. 217(f) = Schedule of Year 2000 Town Board Meetings TOWN BOARD PAGE 45 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby adopts the following schedule of meetings for the Town Board for the year 2000: The Town of Ithaca Town Board meets the first Monday, following the first Tuesday of each month, with the exception of those meetings related to the budget, year end, and conflicts with holidays. Monday, January 10 Monday, February 7 Monday, March 13 Monday, April 10 Monday, May 8 Monday, June 12 Monday, July 10 Monday, July 24 - Special Meeting, Budget Priorities for 2001 Monday, August 7 Monday, September 11 Monday, October 2 - Consideration of Preliminary Budget. Thursday, November 9 - Consideration of Final Budget. Monday, December 11 Friday, December 29 - Year End Close Out and, be it further RESOLVED, that all such meetings will be scheduled to commence at 5:30 o 'clock p. m. , except the December29, 2000 meeting that will begin at 10: 00 o 'clock a . m. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. g. Records Management Disposition Listing Resolution No. 217(q) - Records Management Disposition Listing — See Attachment # 16. WHEREAS, the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA), Records Retention and Disposition Schedule MU- 1 ; and WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk), and the Department Heads have reviewed and approved the disposition of the said records; now, therefore, be it TOWN BOARD PAGE 46 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, the governing Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. h . Holiday Tree Pick-Up Dates Resolution No. 217(h) - Holiday Tree Pick W. WHEREAS, the Town of Ithaca Highway Department will be picking up holiday trees for the residents of the Town of Ithaca; now therefore be it RESOLVED, that on January 18, 2000, the Highway Department will pick up holiday trees for the residents of the Town of Ithaca . MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; SCouncilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. a Approval Memorandum of Understanding — New York State Department of Environmental Conservation Maintenance of Streams — See Attachment #17. Resolution No. 217(1) = Memorandum of Understanding New York State Department of Environmental Conservation. WHEREAS, it is necessary that the Town of Ithaca and the New York State Department of Environmental Conservation (NYSDEC) establish an agreement of cooperation for the protection of the water resources of certain classified water in New York State as set forth in Title 5 of Article 15 of the Conservation law on a yearly basis; and WHEREAS, the present Memorandum of Understanding with the NYSDEC expires on December 31 , 1999; and WHEREAS, the Town Board, Attorney for the Town, and Town Engineer have reviewed and approved the referenced Memorandum of Understanding with the NYSDEC for the period January 1 , 2000 through December 31, 2000; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereby authorizes and directs the Town , Supervisor to execute the said Memorandum of Understanding with the NYSDEC for the period January 1, 2000 through December 3 1, 2000. TOWN BOARD PAGE 47 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED OVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. j . Creation of Position — Senior Account Clerk Typist (SCLIWC) Resolution No. 217(1) - Creation of Senior Account Clerk/Tyoist Position — SCLIWC. WHEREAS, the Southern Cayuga Lake Intermunicipal Water Commission at the October 28, 1999 meeting created the following position in accordance with applicable New York State and Tompkins County Civil Service classification rules, and further that the following position is established as a position in the competitive class pursuant to Section 44 of Civil Service Law: One Senior Account Clerk /Typist position NOW THEREFORE, BE IT RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the S. C. L. I. W. C, creation of one Senior Account Clerk/Typist position, in job classification "L ': t OVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as llows. Supervisor r Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; ouncilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. k. Appointment Senior Account Clerk Typist (SCLIWC) Resolution No. 217(k) - Appointment Senior Account Clerk Typist — SCLI WC. WHEREAS, there has been a Senior Account Clerk Typist position created and is currently vacant at the Southern Cayuga Lake Intermunicipal Water Commission, and WHEREAS, there is a civil service eligible listing for the said title, and WHEREAS, Brenda Jackson was one of the reachable candidates on the listing and was appointed by SCLIWC at the December 9, 1999 commission meeting; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the S. C. L. I. W. C. appointment of Brenda Jackson as a Senior Account Clerk Typist, job classification ` L effective December 19, 1999; and be it further RESOLVED, there are no changes with her wage and benefits. TOWN BOARD PAGE 48 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED OVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. I . Regular Appointment Account Clerk Typist (SLCIWC) Resolution No. 217(1) - Appointment Account Clerk Typist — SCLI WC. WHEREAS, there has been a vacancy in the Account Clerk Typist position at the Southern Cayuga Lake Intermunicipal Water Commission, and WHEREAS, there was a civil service eligible listing for the Account Clerk Typist, and WHEREAS, Carol R. Beebe was one of the top three reachable candidates on the listing and was appointed by SCLIWC at the December 9, 1999 commission meeting; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the S. C. L. I. W. C. appointment of Carol R. Beebe as an Account Clerk Typist, effective November 29, 1999; and be it further RESOLVED, the wage for the said shall be $ 12. 00 per hour, with full time benefits. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. m. Promotional Appointment — Laborer to Motor Equipment Operator Resolution No. 217(m) - Promotional Appointment to Motor Equipment Operator. WHEREAS, there is currently a vacant Motor Equipment Operator position in the Highway Department; and WHEREAS, the Highway Superintendent feels that John Shepardson, who has been a laborer since April 8, 1996, has shown the necessary skills and responsibility to perform the duties of a Motor Equipment Operator; now therefore, be it, RESOLVED, the Town Board of the Town of Ithaca does hereby approve the promotional appointment of Mr. Shepardson as a full time Motor Equipment Operator in job classification "H'; effective January 1 , 2000, at $ 11 . 50 per hour; and be it further RESOLVED, per Civil Service requirements, an eight-week minimum probationary period applies, not to exceed twenty-six weeks, during which time a performance appraisal by the Highway TOWN BOARD PAGE 49 DECEMBER 13, 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED uperintendent will be completed to determine regular employment status. No further action by the Town Board will be required upon successful completion of probation. Full time benefits are continued. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. n . Regular Appointment — Engineering Technician I Resolution No. 217(n) - Regular Appointment of Engineering Technician 1. WHEREAS, CRAIG BALLARD has worked for the Town of Ithaca as an ENGINEERING TECHNICIAN I provisionally since his appointment on January 25, 1999, and WHEREAS, CRAIG BALLARD has successfully completed the competitive exam for ENGINEERING TECHNICIAN I and is number 1 on the eligible list; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular full time appointment of CRAIG BALLARD as ENGINEERING TECHNICIAN I, retro effective date of civil service certification, November 23, 1999, and be it further RESOLVED, a twenty six (26) week probationary period applies and shall end effective May 23, 2000, with no further Town Board action required if there is successful completion of the probationary period as determined by the Highway Superintendent, and be it further RESOLVED, this appointment makes no changes to the job classification, hourly wage or benefits. MOVED Councilwoman Russell, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 16 — Review of Correspondence Supervisor Valentino — Does anyone have any questions about the correspondence ? The board did not have any questions regarding the correspondence. Agenda Item No. 17 — Report of Town Committees Councilman Klein — We discussed the Sidewalk Ordinance at the Public Works Committee meeting . We do have some sidewalks that need replacing . It was on the agenda for tonight , but we decided to TOWN BOARD PAGE 50 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED iscuss it more before we brought it before the Town Board . There is a water line on Renwick Drive that needs to come before the board in January. Mr . Noteboom — We did talk about work plan change . We were putting off Forest Home Drive and putting the paving on John Street in place of it . The original work plan we submitted to the board had Forest Home Drive listed . At the January meeting we will have an agreement for expenditure of highway funds . Councilman Klein — The Codes and Ordinances Committee is Wednesday. Will everyone be present? Councilwoman Grigorov — I will not be at the meeting . I have a Municipal Organization Watershed Meeting . The Executive Summary was delivered to the Town Clerk' s Office last week . We are on time with the State program . It is a three year program . The idea is to get public comment . Councilwoman Russell — The Regional Planning group that was spawned by the sewer negotiations has started to meet . We have had 3 or 4 meetings . As a group , we see our current mission as sheparding the Environmental Impact Statement process for the intermunicipal sewer negotiations . We are very open to discuss further regional planning issues when that process is over. Everyone seems very committed to open discussion at this point . Supervisor Valentino — Our problem is trying to get ourselves focused as a group . After our Bolton Point meeting , we went over the water agreement again . We are almost there . We need to have a meeting with Attorney Barney to do the final draft . One of the things that we thought we might be able to do now that we have the agreement with the municipalities in place , is to lift a lot of the contract with Cornell University. The five municipalities are done , we are waiting for Cornell University. We are very close on the government's end of the sewer agreement . We have been a subcommittee of the Public Works of the City instead of being treated as real partners . My indication is that Common Council has agreed with our position on it and are willing to change the agreement so that the subcommittee will disappear and we will become full partners in the same kind of format as Bolton Point . Common Council has agreed to this . I had a good meeting with some representatives of the City for the Recreation Partnership . The City is going to come forward with a position at our Wednesday meeting . I will see how close the position is to what I recommended it should be . We are behind on the Fire Contract . We need to get another meeting arranged to get it back on track . Mr. Kanter — The Capital Projects Planning Committee will be meeting Tuesday, December 141h , for the first time in a few months . TOWN BOARD PAGE 51 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED upervisor Valentino — Hopefully, Steve Thayer will show up . We do have an alternate agenda just in case . Has there been anything from the Human Services Coalition ? Mr. Noteboom — The next meeting will be Friday, December 17th . 1 am going to report to them on the Emergency Management Business and set up a meeting with Red Cross and other agencies that attended the meeting in Maryland . This is to see what role Human Services Coalition can play in providing demographic data decision making . Agenda Item No. 18 — Report of Town Officials. a. Town Clerk/Receiver of Taxes — See Attachment #18. b. Highway Superintendent — See Attachment # 19 c . Director of Engineering — See Attachment #20 Mr. Walker — Mr. Noteboom mentioned the Emergency Management meeting that we attended at the end of November. I have a presentation to put on in another month in regard to the intermunicipal cooperation aspects . t r he City has not given me any more information regarding the dump site . The City purchased this rope ty from Mr. Landstrom . It is 6 . 75 acres . It is an abandoned gravel pit . Some of the local sidents of Newfield are very upset about this process . There are some valid concerns about the impact of large trucks on Van Ostrand Road . It is a dirt road . There is a 60-foot wide road right- of- way that goes from Van Ostrand Road into the State Parklands . This is in the middle of a dumping site that was active that no one complained about at the meeting . We looked at the site after the meeting . They were pushing asphalt , concrete , dirt and stumps over the bank . Supervisor Valentino — I would like Mr. Walker to get some picture of it . Mr. Walker — The strip goes through the back side of the fill area . When I was up there Friday, December 10th , there were two rows of stakes following the two lines . There are two rows of metal fence posts with new no trespassing signs from the State Parks . There were ropes tied between the stakes so that no one could cross through there . The State Parks did not know that they owned it . Mr. Noteboom — Through this process they started to look at their maps and they think that they have owned it since 1937 . Mr. Walker — No one from Newfield complained about the other operation . Councilwoman Russell — No one mentioned it at the meeting . TOWN BOARD PAGE 52 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED r. Walker — The City cut a wide access road . They moved a couple hundred yards of fill and placed it back . They have hydro-seeded it down . They have put a sediment fence up . They have a chain across the roadway. Councilman Conley — Do they have a permit from the Town ? Mr. Walker — No . They did it without a permit . We told them that they were not allowed to do more . We mediated the violation of our Earth Fill Law . Councilwoman Russell — They should not have done all of the site improvement without the permit . Mr. Walker — They have agreed that they will not do any more other than what they have done for sediment control . They are going to be surveying the property. I have not received any maps or plans . Supervisor Valentino — Are we waiting for New York State Department of Environmental Conservation at this point ? Mr. Walker — They are going to be applying for a permit from New York State Department of Environmental Conservation for a hard fill demolition disposal area . It is not a building demolition disposal area . It is for spoil , concrete , and asphalt . If they do apply and receive a permit from New York State Department of Environmental Conservation then they meet the requirements of our fill requirements which states that if a State permit has been obtained then a Town fill permit is not required . They are proposing to put together a reclamation plan so that when they are finished using the site it will be restored . Councilman Conley — Do they have to send in specifics of what they are going to do to New York State Department of Environmental Conservation ? Mr. Walker — Yes . They have to have a reclamation plan . They have to meet the requirements . Councilwoman Grigorov — There is a limit on what can be put in the dump . Does asphalt leach ? Mr. Walker — No . It is not going to be liquid . They are proposing a spoil disposal area from excavations , road repairs , water and sewer main repairs . They are also proposing to use it as a temporary storage and processing for tree debris and limbs that they would bring in . There would be a processing operation . This is what we do at the Highway facility. Councilwoman Russell — They will do some covering over as they fill in the site . Mr. Walker — I will be reviewing any plans that they send New York State Department of Environmental Conservation . We would want to see discrete areas worked through . They plan to have an acre or less open at a time . Then they would cover it and re-grade it . — I TOWN BOARD PAGE 53 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED ouncilwoman Grigorov — Will people pay to put stuff there? Mr . Walker — We have offered some of our services for the opportunity to use it . Supervisor Valentino — Mr. Walker will take pictures of the dump . I have had some people call me . They are trying to put together a petition aimed at the Town of Ithaca . Councilman Conley — Do they plan on loading the dump? Mr . Walker = The permit will never come before the Town Board . It is Planning Board and Zoning Board of Appeals . Councilman Conley — They were told by the City that they have to have a permit by the Town . Mr . Walker — They need a permit from the Town or the State . This area drains into Decker Pond . Councilman Conley — Many of the wells are below the dumping site . Mr. Walker — The permit says that they are not planning to take snow into this area . There are other places to put the snow. Mr. Kanter — Where does it say that if a permit is obtained by the State , then it does not need to go before the Town ? The review by the Zoning Board of Appeals and Planning Board requires a referral to the Conservation Board . This would be important to do . Mr . Walker — They have changed it from the original Section 70 . d . Director of Planning — See Attachment #21 Mr . Kanter — I wanted to check with the board about hiring a historic preservation intern over the winter break. There might be an opportunity for us to get a graduate student from Cornell University to help sort through the work and logging it into the computer. Barbara Ebert from Cornell University has indicated that Cornell University would be willing to hire the student during the winter and then get reimbursement from the Town for the work that they would be doing . It would be about 20 hours per week for about 4 weeks . Councilman Niederkorn — What would the intern be doing ? Mr. Kanter — They would be taking the survey forms from the Town ' s Historic Resources Survey and logging them in on the computer system . Supervisor Valentino — Would they be working on our computers ? Mr. Kanter — Yes . It would allow proper format into our system . TOWN BOARD PAGE 54 DECEMBER 13 , 1999 @C APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED ouncilwoman Grigorov — Is this something that we planned to have to do ourselves ? Mr. Kanter — The plan is that they will present us with a completed report . It would not be in a form that would be logged into our computer system . That is something that we would have to do . It is an opportunity to do something to get the process moving along quicker. This person might be able to spend some time doing additional survey work. There are still a number of structures on West Hill that they were not able to finish this year. Mr. Frantz — There are about 140 structures left to do on West Hill . On average , it is 100 per semester. Mr . Kanter — They will be doing it again next fall . We might be able to have this person do some of it . We are also thinking about the possibility of a summer intern to get some of the in -between work finished . Hopefully all the work will be done by 2001 . Councilwoman Grigorov — The Comprehensive Plan does not say anything about historic structures . Mr . Kanter — There is a small section . Supervisor Valentino — Will the Town be able to direct the scope of work that we want the person to do if they are hired by Cornell University? Mr. Kanter — If we get the board ' s concurrence tonight , we will send a memo to Barbara Ebert outlining what we would like them to do . Supervisor Valentino — What would the amount be ? Mr. Kanter — They would be earning about $ 10 per hours . The total would be not to exceed $800 . We would be invoiced for the hours . Fernando de Argon put together a summary about the North Campus entrance road . At the meeting , we established what we thought were the goals of the committee . Supervisor Valentino — We might want to put this on a future agenda . Mr . Kanter —. The committee will be meeting again January 26th . The goals are to create a new enhanced entrance to the North Campus area helping to form a better image of that particular part of the campus area . Another goal was to help infer that the traffic would be reduced or not increased in surrounding residential areas . The goal of decreasing traffic may not be possible . It is the number 1 effort . We also do not want to impact other areas . Councilwoman Grigorov — Is there a specific site in mind ? Mr. Kanter — It would be off Pleasant Grove Road , around A- Lot into the North Campus area . TOWN BOARD PAGE 55 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED r. Frantz received an estimate on the revised appraisal for the Purchase of Development Rights site . Mr. Frantz — At the last meeting the board discussed the need to go back and look at the Hayts Road parcel . We asked the appraiser to look at it in light of the Town would be restricting its use to agricultural . The board authorized us to go forward if it did not exceed $ 1 , 000 . 1 received an estimate this morning for $700 . 1 have had phone conversations with the appraiser and I think we are getting to a point where he is feeling more comfortable about going back and looking at some of the restrictions that we are intending to impose to the easement . There have been a couple of land sales in the Town of Ithaca since July which may help increase the value of development rights in the land . Councilwoman Grigorov — Was it farmland ? Was it sold for development? Mr . Frantz — One parcel was sold for agricultural use . e . Director of Building/Zoning — See Attachment #22 f. Budget Officer — See Attachment #23 g. Human Resource Specialist — See Attachment #24 Mrs . Drake — If any board member would like to go to the year end luncheon you need to turn reservations in to Debby Kelley. We would like to have them in by December 23rd . It will be at Ides . Councilman Klein — Does Craig Ballard work for Mr. Walker or Mr. Noteboom ? The resolution says the Highway Superintendent . Mr. Noteboom — He officially works for me , but he also does a lot of engineering work . The resolution is correct . Mrs . Drake — The Personnel Committee is moving forward on bringing the Personnel Manuel for SCLWIC together with the Town ' s Personnel Manual , Supervisor Valentino — The cooperation with Bolton Point to make things easier for the Town and Bolton Point has been moving along very well . h . Attorney for the Town — NO REPORT. Supervisor Valentino — On January 1St I am suppose to make recommendations to the Town Board on committee assignments . I went over the list . I would like to leave everyone on the committee that they are on if everyone is satisfied . If anyone would like to change their committee assignments , please let me know. Most of the committees are in the stages of getting important things done . George Conneman has agreed to be re-appointed to Bolton Point . TOWN BOARD PAGE 56 DECEMBER 13 , 1999 APPROVED - APPROVED - APPROVED - DECEMBER 30, 1999 - APPROVED - APPROVED - APPROVED touncilman Conley — Were we going to arrange a time to visit Bolton Point ? I have never been to olton Point . Mr. Walker — I can talk to Paul at Bolton Point to arrange a time . Mr. Kanter — We are thinking about doing a Townwide field trip to look at some of the proposed re- zonings . Agenda Item No. 20 — ADJOURNMENT: As there was no further business to come before the Town Board , a motion was made by Councilman Conley, seconded by Councilwoman Grigorov to adjourn . Carried unanimously. Supervisor Valentino adjourned the meeting at 10 : 00 p . m . Respeptfully submitted , Joan Lent Noteboom , Town Clerk ** NEXT SPECIAL MEETING - December 30 , 1999 at 10 : 30 a . m . NEXT REGULAR MEETING — January 10 , 2000 at 5 : 30 p . m . ** Minutes Transcribed by Carrie L . Coates . �1y OF 1p TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting = 12/ 13199 Resolution of Memoriam = Elsie R. McMillan Resolution No , 207 WHEREAS , Elsie R. McMillan , a valued and respected member of the Town of Ithaca Agriculture Committee , and an esteemed member of the farming community died November 12 , 1999 ; and WHEREAS , Mrs . McMillan was a member of the Town of Ithaca Agriculture Committee since its inception on January 1 , 1994 , and thereafter served continuously on the Committee until her death ; also serving as Vice Chair of the Committee from 1995 until her passing ; and WHEREAS , during her many years of service to the Town , Mrs . McMillan provided to the Town and to its citizens superior judgment regarding the farming industry in an attentive , courteous , diligent , fair and insightful manner; and WHEREAS , the Town of Ithaca , as well as all of its citizens and the community of Tompkins County as a whole , lost a capable , dedicated leader and lady ; NOW, THEREFORE , BE IT RESOLVED , that the Town Board of the Town of Ithaca , on behalf of the Town ; its citizens and residents , mourns the loss of Elsie R . McMillan , an intelligent , dedicated public servant , and expresses its sympathy to the members of Mrs . McMillan 's family for the loss they have suffered ; and be it further, RESOLVED , that this resolution be included in the minutes of the Town Board meeting of December 13 , 1999 , and that the Town Clerk be requested to deliver a copy of same to the family of Elsie R . McMillan , as a token of appreciation of the Town for her years of significant service , and as an expr ion of the gri ffelt by the Town and the community as a result of her passing . 77 -�- ATTACHMENT # 1 �o Attachment Resolution # 210 Z 12 / 13 / 99 TOWN OF ITHACA EMPLOYEE WELLNESS PROGRAM The goal is to provide the opportunity to the employees to improve their health and well being , by supporting a wellness program . This program is designed to educate the employees on good nutrition , emphasize regular exercise and safe work practices , and offer stress management and health improvement programs . It has been proven that physically fit employees are more productive , more creative , more competitive , and less stressed . A wellness program offers the employees the opportunity to lead a healthier and more productive lifestyle . This wellness program is a three sided program including fitness , nutrition and general health . The Town is providing the support and opportunity to the employees to increase their physical activity , participate in a weight management program , or participate in smoking cessation classes . Many of these types of programs require a monetary contribution on top of a physical and mental commitment. As part of the Town ' s commitment to their employees they will assist with some of the financial burden as an incentive for employees to participate and improve their total health . Fitness: Town will reimburse an employee for a contract with a health club of choice based on the schedule below. The employee must complete at least one half of the contract before requesting reimbursement and must submit proof that the membership is still intact. 12 month contract 50 % of contract up to a maximum of $250 6 month contract 50 % of contract up to a maximum of $ 100 As a reminder, one does not have to join a gym to increase their physical fitness . Other programs that can be reimbursable are ones that increase your heart rate for a minimum of twenty consecutive minutes ; i . e . martial arts , aerobic or dance classes , and organized walking programs . It is also possible to increase ones fitness level without making any financial commitment except for a good pair of walking shoes . Nutrition : Nutrition includes any program that would focus on improving ones diet . To qualify for reimbursement , the program would require seeing a medical representative for advise and checkups periodically . For example , commercial programs such as Weight Watchers , LA Weight Loss , Jenny Craig , licensed ATTACHMENT # 2 dietician or any healthy heart program . The main focus is improving ones diet for a long period of time . General Health : General Health includes an array of topics such as ; health risk appraisals , healthy back programs , blood pressure screenings , cholesterol testing , glucose testing , body fat analysis , smoking cessation , and stress management programs such as yoga . The town as part of the annual wellness fair covers many of these topics . Reimbursement Program: The reimbursement program requires an employee to complete at least one half of the program before requesting reimbursement. This program will pay only one half of the program of your choice up to $250. For example , if you join Weight Watchers for the 16-week program , which costs $200 , the maximum you may receive from the town is $ 100 , with proof of attending all the classes . The total maximum reimbursement per employee per calendar year is as follows: Full time employees (working 37 . 5 to 40 hours per week) Maximum $250 Part time employees (working at least 18 hours per week) Maximum $ 125 Part time employees (working less than 18 hours per week) Maximum $ 75 Reimbursement requests should be directed to the Human Resources Office with the appropriate documentation attached . Reimbursements will be disbursed in conjunction with the next Town Board approved abstract . There also may be other additional wellness programs developed , which will be paid for through the Wellness Program , and will not need to be included in the reimbursement program . Examples of such programs include health screenings , the flu shot , and health education sessions . Approved by Town Board 12/13/99 48pers/wellness. doc 3 CORNELL U N I V E R S I T Y Facilities & Campus Services Planning, Design and Construction Telephone: (607) 255-4824 Humphreys Service Building Fax: (607) 255-8071 Ithaca, New York 14853-3701 Cornell University North Campus Residential Initiative Ithaca Town Board Presentation December 13 , 1999 I ' d like to speak with you tonight in response to your request for more information on Comell ' s planning processes that resulted in our proposal that the Cradit-Moore House be preserved off- site as part of the North Campus Residential Initiative . There is a lot of detail , most of which you have not heard before, so I ' m going to use my notes and leave a copy with the Clerk for the minutes . My presentation will cover two areas of the planning process. The first part of my presentation will cover the site planning process, including the alternatives considered, that established the general arrangement of the NCRI site. The second part of my presentation will cover the evolution of our thinking about the Moore House, including our - search for university uses, and our work with historic preservation professionals, including: staff at Historic Ithaca, two separate historic preservation architectural firms and staff from the State Historic Preservation Office . President Rawlings proposed the Residential Initiative, a whole new approach to freshman education for Cornell in the Fall of 1997 . The winter was spent discussing, studying and planning the programs needed to accomplish the NCRI. The initial site planning process for the NCRI occurred during late winter, spring and early summer of 1998 . The process consisted of a series of on-campus work sessions with our many stakeholder groups and the project architects . We also conducted many meetings with off-campus groups to gather information for the site design. Principle on-campus stakeholder groups included Campus Life, Campus Planning, the Athletics Department, the Dean of Students, the Office of Transportation, Cornell Police, the Grounds Department, the Design Review Subcommittee, and the Cornell Board of Trustees . Principle off-campus stakeholder groups included staff from the Town and City of Ithaca Planning Departments, surrounding neighborhoods, the County Highway Department, the City Fire Department, and TCAT. We held a series of meetings to receive input from community ATTACHMENT # 3 NCRI Presentation December 13 , 1999 Page 2 members from Cayuga Heights, Cornell Heights and Forest Home. We also received substantial review and input from residents of the Town of Ithaca, primarily from Forest Home, during the SEQRA and City site plan approval process . I ' ll talk about how our site plan changed and improved as a result of these meetings. The site planning process began with many iterations of proposing site concept designs, exploring the pros and cons of each design, and producing the next iteration based on what we learned from the previous work. I' d like to walk you through these site concept plans so that you can see the evolution of our thinking about the Cradit-Moore House property . The first plan shows the existing conditions on north campus . I' m showing this plan to illustrate our initial site design goals. These goals included : • Create a strong sense of community that is residential, academic and recreational. • Improve bicycle and pedestrian safety. A particular area of concern is the intersection of sidewalks and the road on the northeast corner of Balch Hall, where many of the 3700 students on north campus travel several times daily. • Improve transit access to southern north campus . Buses presently can not access Helen Newman Hall because there is no place to turn around. • Acknowledge that the green space in front of Helen Newman is already a natural gathering area. • Keep the existing buildings and the recreation fields and courts as much as feasible . This concept applies to the Cradit-Moore House property, too. You will see the Cradit-Moore House on all of the concept plans . We had no preconceived notion or directive for the disposition of the Cradit-Moore House . A major goal was to create some order from the somewhat uncoordinated site plan that makes up the north campus . We presently have three unrelated building groups on north campus. Balch and Dickson Hall were built according to a master plan that was developed around 1920 with the construction of Balch Hall and clarified in a 1946 plan to support the construction of Dickson Hall . Somehow we lost sight of the plan in the early 1960 ' s when we built Donlon Hall , which while its interior design is very functional , its shape and orientation do not relate to earlier work. Then we added NCRI .Presentation December 13 , 1999 Page 3 the high and low rise buildings, which again have no discernable relationship to either the Balch/Dickson group or to Donlon. Helen Newman Hall also stands apart from all the other buildings . I ' m showing the next plan, which is the 1946 Campus Development Plan, because we used it in the early development of the NCRI site plan. The idea of a Balch/Dickson quad carried through the NCRI design process and is included in the proposed plan in much the same way that it appears in the 1946 Campus Development Plan. I' ll go through the next 20 or so concept plans fairly quickly, placing emphasis on main concepts contained in each plan and on the things we learned from the plan. You will see that the early plans focus on the buildings and major outdoor spaces such as the quads and recreation fields . Other site elements such as the parking lots and recreation courts appear in the latter plans . The Concept 1 plan shows the major elements that are common to all the plans, including residence hall buildings, a dining/community commons facility, outdoor recreation facilities, and a new through road. The new through road was a major topic for community discussion, including the location of the road itself, the location of the intersection at Pleasant Grove Road, and the ability of the road to carry through traffic. • The location of the road was selected to provide transit service to Helen Newman Hall and to keep traffic on the perimeter of the site to the extent possible . We had many discussions, including a meeting with the Brittain brothers, to discuss ideas for the location of the road. Five alternatives are analyzed in the DEIS . • We selected the location of the intersection with Pleasant Grove Road opposite the Hasbrouck entrance because other locations do not meet highway safety standards for safe sight distances . County Engineer Ward Hungerford subsequently confirmed this and our civil engineer made a detailed presentation of intersection safety issues at our last Town of Ithaca Planning Board Meeting . I mention this because many of the site concepts presented by community members reallocate space on the site by moving the intersection south. NCRI Presentation December 13 , 1999 Page 4 • Our original concept for the new road was that it would be heavily traffic calmed, and would allow through traffic for transit and emergency vehicles only. That design concept acknowledged the 3700 pedestrians crossing the road several times daily. Community and site plan approval meetings revealed a great deal of concern that Cornell should use the new road to internalize our traffic . The present design has little traffic calming and is open to bi-directional , through traffic, as I will discuss shortly. Things we learned from Concept 1 include the development of principle site axes through the Dickson/Balch quad and through the low rise residence halls . We discussed at length the location of the recreation fields in relation to the new residence halls . We acknowledged that the scheduled recreation fields are different from the quads and front and back yards that provide informal, unprogrammed outdoor spaces around the residence halls . The latter is important because it ultimately resulted in our moving the recreation fields to the east side of the site. The main point in Concept two is that the dining facility is 'located at the Noyes Lodge site. We learned from Concept 2 that, while placement of the dining hall at the Noyes site is good for proximity to campus, it blocks the view of Beebe Lake and has significant aesthetic issues. We eventually concluded the dining facility is too big for the Noyes site and that preservation of the Beebe Lake natural area is very important to Cornell and the community. Concept 2 also shows further development of the idea of a Balch/Dickson quad. Concept 3 shows dining in place Helen Newman Hall and a new recreation building elsewhere on the site . Although the idea of renovating or perhaps replacing Helen Newman was appealing to some people, the NCRI never had funding for this and the idea was dropped . Concept 4 continued to develop the thought that recreation fields are different from the informal back yards, quads and community greens that support residential communities . It also ties the site axes together in front of Helen Newman Hall and begins to form a connection to the low rise buildings. The Cornell Athletics Department noted that the plan showed only two recreation fields and weighed in heavily that loss of the existing third field was a major problem for them . NCRI Presentation December 13,, 1.999 Page 5 It is hard to understate the value of outdoor recreation to our students, or the amount of use the three fields receive. Concept 5 is similar to 4 except it shows dining on north campus as a freestanding building. The residence halls are still clustered around the recreation fields . Concept 5 shows that the site is beginning to fill up and we have not shown parking, the third field or the courts. We kept the area adjacent to Fuertes Observatory open, recognizing the need for that facility to be secluded to the extent possible. I ' d like to note that the project team and I began our explorations of the Cradit-Moore House about the time we were examining these initial site design concepts . The site axes in Concept 6 are really beginning to take shape. When people saw this plan they liked the way the semicircular green space acknowledged Helen Newman Hall as a major gathering place on north campus and the way it defined its adjacent buildings . During our site planning work we visited several campuses to learn about their residential programs . One had recently built a complex with residence halls straddling recreation fields as shown in Concept 6 . They said they would not repeat the design because residents viewed the adjacent facilities as theirs and were not receptive when the fields were scheduled for others . This reinforced our thought that the fields should be apart from the residence halls, but still as close to Helen Newman Hall as possible . Concept 7 experimented with ways to integrate the low rise buildings into site plan . It added the third playing field, located very close to the Moore House. A seating wall was added to what would eventually be called The Green, and we thought that the Green would become the main outdoor gathering space for north campus . Location of new residence halls around the Green was well received. Location of new residences to the east of the low rises was less well received due to the increased distance to campus . Concept 8 causes the Green to be dedicated to specific residence halls rather than to the overall community. We decided the Green should be for the whole north campus community . NCRI Presentation December 13 , 1999 Page 6 Concept 9 shows a rectangular Green in place of the crescent shape. The crescent was generally thought to do a better job connecting the various buildings. This plan shows the third recreation field ; again it is too close to the Cradit-Moore House to allow adequate space around the house . Concept I Oa was the first drawing that developed the thought of a long quad extending up and into the low rise buildings . Concepts 10a, b and c all experiment with this idea. Our current NCRI site plan is based on this method to tie the existing low rise complex into the overall site . These three plans also show the third recreation field, but show it in place of the Moore House . We asked the architects if they could avoid that situation and the next series of plans show alternate design possibilities . Concept l Ob is similar to l0a except the replacement for Helen Newman Hall is gone and we show a double field. The double field duplicates the existing condition on north campus in which a pair of recreation fields are adjacent to one another and at the same grade. This allows them to be used for two simultaneous softball games. The plan presents a design challenge on a hilly site because of the large space that must be relatively flat. Concept l Oc experiments with the location of the dining facility. Concept 11 is the first drawing that shows all of the site elements including parking and the courts. We felt we had the building elements in place to define the Balch/Dickson Quad, the Green, and the technique for tying the low rise complex into the overall plan . Note the plaza on the west side of Helen Newman Hall , which was eventually replaced with parking in response to community input. Concept 11 is the first plan that showed an east-west orientation of a recreation field and our Athletics Department staff spoke out that it was a problem for them. Concept 12 is similar to 11 except dining is in a third floor addition to Helen Newman Hall . We examined this solution for dining because it required no additional real estate and it offered great views of Beebe Lake from the dining facility. However, the community, both on and off campus, had a negative reaction. People expressed concern about the visual effect from Beebe Lake and surrounding natural areas . Placement of the dining facility on top of Helen Newman Hall NCRI Presentation December 13 , 1999 Page l allowed the fields to be shifted a bit to the south although the third field is still shown in an east- west orientation to avoid the Cradit-Moore property. Concept 13 replaces Helen Newman Hall with a dining facility and adds a new recreation center. As I stated earlier, this concept was dropped in favor of a new, free standing dining building. Concept 14 experiments with various configurations for the residence halls . Concept 15 is similar to 14 except the dining facility is a separate building. Concepts 14 and 15 show the pieces that, in the course of the site planning process, became the defining features of the NCRI : the Dickson/Balch Courtyard modeled after the 1946 master plan, the community Green and seating wall, the strong connection of the new residence buildings and courtyard to the low rises, and the recreation fields separate but adjacent to the residence halls they support. The next plan is the one we brought to the City at the beginning of the site plan review process . The biggest change from Concept 15 is, of course, that the third recreation field is rotated to a north-south orientation and the Moore House is gone. Two significant processes precipitated this change. The first occurred when we did a more detailed design of Concept 15 . In addition to objections from Athletics, our designers told us that the east-west orientation of the playing fields would require significant retaining walls. As shown in the DEIS, the retaining walls were approximately 200 feet long and 13 to 14 feet high, on the west and south sides of the field. If the field were oriented in a north-south manner and the Cradit-Moore house retained on site it would also require extensive retaining walls and loss of much of the yard surrounding the house. The retaining walls are problematic for both a safety and aesthetic reasons . The second process that lead to us proposing off-site preservation of the Cradit-Moore House in the DEIS , was the work we were doing with Historic Ithaca and with Dan Prosser. Dan was the first of two historic preservation architects that helped us understand issues surrounding the Moore House . I ' ll talk about this in more detain shortly. Finally, this plan is the current plan that is before the Town Planning Board for site plan review. The plan contains many changes that occurred during the SEQRA and site plan review process in NCRI Presentation December 1. 3 , 1 .999 ` Page 8 AWL the city. The biggest changes are to the through road. The through road in the DEIS proposed action is closed to all but emergency and transit vehicles and is heavily traffic calmed. In the current plan the road is open to all through traffic, the speed limit is 25 MPH and the only calming effect is a stop sign in one area that will have heavy pedestrian activity. I ' d like to summarize for you the design concepts that cause the NCRI program to occupy the space the way it does. The residence hall buildings are placed to create the Balch/Dickson quad similar to what is shown in our 1946 Site Planning Study. The building placement also creates the Green, which, with its seating wall , will become the major north campus outdoor community space. The Athletic fields are different from the quads, courtyards and the Green, causing us to provide both and to move the fields to the side of the residence halls . The plan to place dining on HNH, explored in part because of the limited usable site area, was determined not desirable. The new through road needs to keep to the perimeter of the site and needs to intersect with Pleasant Grove Road at the Hasbrouck intersection, taking considerable space . The Fuertes Observatory needs a buffer area to minimize night glare. The site topography, a drop of about 50 feet across the site, causes virtually all of the non-programmed space to be sloped. Fitting the program to the site was a substantial challenge given the need to handle the topography in a graceful manner. That said, the decision to propose keeping the third field and to preserve the Cradit-Moore House off-site, over the alternatives of either losing the field entirely or building an east-west field with retaining walls, was not made until we learned about the Moore House, as I will discuss now. Cornell ' s first exploration of university uses for the Cradit-Moore House came well before the NCRI, shortly after Dr. Moore ' s death about 5 years ago . Campus Life explored conversion of the Moore House for use as a faculty-in residence apartment. They abandoned the idea when they concluded the faculty-in residence program works much better when the faculty family lives in the residence halls with the students . Our growing faculty-in residence program now places all new apartments in the residence hall buildings . NCRI Presentation December 13 , 1999 Page 9 Parallel to the site planning work that I just described, the NCRI project team began exploring _V issues surrounding the Cradit-Moore House site. The September 22, 1999 letter from I sent to Mary Russell presents these in some detail . Our work included the following elements . Our initial efforts were to find out what plans existed for university use of the Moore House. Project team members and I met with Comell ' s Office of Budget and Planning to see if there were plans for the house. Budget and Planning handles all requests for space on campus. They told us there was no program that fit the house. We also met with people in the Development Office and again with Campus Life, with the same result that no programs were identified. We met with Historic Ithaca. Ed Franquemont was familiar with the house and helped us understand why the building must be preserved. He expressed disappointment that we did not want to keep the house. Ed told me his personal view was that, while preservation in place is always the first choice, that he did not view off-site preservation as a bad thing. He told me HI would be very interested in participating in off-site preservation should that option be approved during site plan review. Probably the most valuable thing we got from Ed was the ers ectiv e that reasonable people would take opposite sides to the issue of off-site preservation of the Cradit-Moore House. Ed added that some community members would object strongly to relocation, that we needed to be sure we ' d fully explored options for keeping the house in place, and we would need to do a very complete job examining the details of mitigation through off-site preservation. Cornell Plantations expressed interest in using the Cradit-Moore House for temporary quarters during a proposed renovation of their main building . Ed Franquemont told me at the time that he had heard our Office of Building and Planning was aware of the need but was ignorin g it. I followed up on this. The information presented in the DEIS about this particular use came directly from Plantations . It was that they had no project plan for use of the Moore House and d id not plan to prepare one. A project plan is a document a Cornell department generally uses to initiate and document a project ' s purpose, scope, funding strategy and schedule . NCRI Presentation December 13 ,_ 1999 Page 10 We prepared for another discussion with Budget and Planning by engaging the Cornell Department of Planning, Design and Construction to help us understand the requirements of a r. , project to convert the house for use by a Cornell department. Work would include life safety modifications such as sprinklers and a fire alarm system, ADA modifications such as outdoor ramps and widened exterior and interior doorways, creation of at least one ADA bathroom, mechanical upgrades to provide ventilation, lighting and power upgrades, and addition of interior doors and partitions to create work spaces. We returned to Budget and Planning with a more detailed concept of the ability of the building to support an institutional program . They confirmed their previous information that Cornell had no program .that fit the Moore House . We met once again with the Campus Life to explore using the house for a small meeting center. The substantial renovation work required, combined with the relatively small amount of resulting space, suggested the site was not well suited for that application. Our focus was then directed to off-site preservation. We made 'a commitment to Historic Ithaca that Cornell would work to achieve a plan to preserve the Moore House and we agreed to partner on the initiative. In addition to working with Historic Ithaca, we hired Dan Prosser from Bero Associates Architects to help us with our DEIS . The DEIS contains a summary of Cornell ' s thinking on alternative possibilities for the Moore House. It also contains Dan ' s professional conclusion that off-site preservation would be appropriate mitigation because it would preserve the house and its historic use as a private residence . Dan wrote that off-site preservation would require the following mitigation measures : selection of a similar site to provide an historically correct setting for the house, preservation of the architecturally significant elements of the house, and creation of an historic record of the house on the present site. During the latter part of the EIS process we hired Carl Stearns from Crawford and Stearns Architects, to get another opinion on our plans for the Moore House and to help us work with the State Historic Preservation Office on the proposed mitigation . Carl worked for SHPO and is one of SHPO ' s preferred preservation architects . Carl agreed with Prosser ' s earlier work, and added that, given the substantial change in the site context during the past 50 years, that off-site preservation would be "good preservation" in this case. Carl also told us that the proposed site NCRI Presentation December 13 , 1999 Page 1 l designs that encroach on the existing Moore House property, such as the one explored by Town Staff, would probably not be acceptable to SHPO . I ' d like to summarize for you the rationale for the decision to continue proposing a site plan that preserves the Cradit-Moore House off site . First, we believe the best use for the house is to keep it as a private residence. Second, we don 't think the existing location, surrounded by some 46 residence halls, nearly 4000 student and no other single family homes, is an attractive place for a private residence. Third is our need for the space to support the program of the North Campus Residential Initiative. We believe the issue here is the student ' s need for the third recreation field weighed against keeping the Moore House in it present location. Finally, our conviction, based on advise from SHPO and two preservation professionals, is that our off-site mitigation plan is good preservation. As I stated in the beginning of my presentation, my purpose here tonight is to respond to questions and issues raised the last time we met. The following are responses to specific points made by members of the Board. A Board member mentioned the statement in the SHPO letter that mitigation of historic resources can be as much as 5 -8% of project cost. I spoke with Carl Stearns about that, and while he agreed with the general concept, he also said the figure does not apply to the Cradit-Moore House because our proposed plan and the associated mitigation cost results in good preservation. Carl suggested that SHPO ' s point was that Cornell needs to provide adequate funding to do the mitigation job that was proposed . Cornell has agreed to meet the SHPO mitigation criteria contained in their letter and we have an active preservation organization, Historic Ithaca, that would like to receive the donation of the house . Cornell will ultimately be responsible to the State for the completion of the mitigation, in all events . I ' d like to add that Cornell ' s financial contribution to the proposed offsite preservation includes $40K to move the house, approximately $ 30K for the value of the lot, and an estimated $ l OK for site surveys, archeological studies and other historic documentation . NCRI Presentation December 13 , 1999 Page 12 A board member expressed concern that the relocation may cause the house to be ineligible for the listing on the historic register. The entire mitigation effort is designed to preserve eligibility for listing on historic register. Carl Stearns, our historic preservation consultant, believes eligibility will be preserved. I ' d like to leave with you a copy of a letter from Carl that speaks to this and to his opinion that the 5 - 8% maximum mitigation cost does not apply to our project because our proposed mitigation is acceptable . I ' ll give Carl ' s letter to the Clerk. A Board member mentioned the letter that was sent to the City Planning Board from the Town Supervisor and Town Planning Board Chair during the SEQRA process. I believe the implication was that Cornell taken the letter seriously. I respectfully submit that we did pay attention to what was contained in that letter. The letter stated the Town Board and Town Planning Board preferred the alternative of keeping the Moore House on its present site and contained a list of reasons to support the preference. One reason was that there was no appropriate site for the relocation. Historic Ithaca was looking for a site at that time and was having trouble finding a suitable one . Cornell subsequently made three lots available for consideration. Another reason cited in the letter was that the $40,000 Cornell proposed to make available to offset relocation costs was insufficient to make the relocation feasible . By making available the house and the site at no cost, in addition to the $40,000 for relocation, we believe the relocation is very feasible. The letter also stated that it is possible to keep both the house and the third field on site . Although this is true, based on concept plans prepared by town staff, two community members and by Cornell, it is not desirable . Each plan has serious deficiencies, such as retaining walls adjacent to the field of play, loss of significant portions of the Cradit-Moore backyard, or placement of the new access road intersection at Pleasant Grove Road at an unsafe location . We do not believe these solutions are in the best interest of either Cornell or the Cradit-Moore house . A board member expressed concern that the proposed 99 year land lease would discourage potential buyers and discourage people from maintaining the house in the latter years of the lease. Cornell generally renews the term of these leases when the property changes hands . We also I NCRI Presentation December 13 , 1999 Page 13 purchase the house for full market value when the lease ends, which encourages proper upkeep . I ' d also like to note the protective covenants required by SHPO will become easements in the title to the house and will protect the house regardless of who owns it. Finally, a board member expressed concern about our plans for the NCRI site over the next five years. I have a letter signed by Vice Presidents Murphy and Craft, which I will give to the Clerk, that affirms our intention to use the NCRI site for residence halls, dining and student centers, and athletic and recreation fields . I ' d like to quickly summarize the changes and improvements to the NCRI site plan as a result of the site plan review process and input from our neighbors during the past year: • The plan to preserve the Cradit-Moore House off-site has progressed from simply offering the house to Historic Ithaca to a fully developed mitigation plan including a well-suited, no-cost site, and funding to offset relocation costs. • The site plan was modified to keep more of the existing trees in on the Cradit-Moore site. • The through road has been modified from its original limited access, traffic calmed, design to a two way design with minimal calming that will be open to all traffic . • Concept plans to place dining on the Noyes Lodge site or as a top floor addition to Helen Newman Hall were abandoned to preserve the natural setting of Beebe Lake. • The proposed pedestrian plaza on the west side of Helen Newman Hall was returned to parking . • The parking lot on the east side of the community commons was re-landscaped to add tree islands . The last thing I would like to do tonight, before taking any questions you might have, it to show you several plans that show the Moore House on the site located north of the existing site . The plans show that the new site is remarkably similar to the existing site, including the orientation and elevation of the house with respect to the road and the location of trees and hedgerows surrounding the house . This , combined with the relocation requirements agreed to with SHPO, NCRI Presentation December 1-3 ; 1999 Page 14 will cause the setting and architectural features of the house to be well preserved in the relocation. I would like to conclude by asking the Board to consider Cornell ' s request for rezoning of the NCRI project site from MR to R30, as proposed on the current site plan with the Cradit-Moore House preserved off site. I� Ithaca- Tompkins County Transportation Cou aI 121 East Court Street _ DEC 1 3 1999 Ithaca New York 14850 ® Phone : (607) 274-5570 / Fax : (607 ) 274- 5578 E - Mail : ITCTC @ mail . co . tompkins . ny . us TOWN OF ITHACA NEERING Mlicy Committee: Executive Director: r ee: Wart W. Stein, AICP, Chair Fernando de Aragon, AICP John Gutenberger, Chair Ronald E. Anderson, Vice Chair James W. Hanson, Jr. , Vice Chair Jon P. Edinger, P. E. , Secretary TO : John Gutenberger, Assistant Director of Community Relations, C.U. Bill Wendt, Director of Transportation Services, C.U. Jonathan Kanter, Town Planner, Town of Ithaca Fred Noteboom, Highway Superintendent, Town of Ithaca Brent Cross, Supeintendent of Public Works, Village of Cayuga Heights Thys Van Cort, Director of Planning, City of Ithaca Ward Hungerford, Highway Program Manager, Tompkins County Eric Dicke, Director of Facilities Planning, C.U. Andrew Eastlick, Transportation and Facilities Planner, C.U. FROM : Fernando de Aragon, AICP, Staff Director Ithaca- Tompkins County Transportation Council DATE : December 8, 1999 JE : North Campus Entrance Committee — 12/8/99 Meeting Summary MEETING SUMMARY The recipients of this memo met on December 8 , 1999 to discuss the concept of a North Campus Entrance for Cornell University. This was the initial meeting of this committee , which was called together by the ITCTC . After some general discussion on the history and status of the North Campus Entrance concept, the committee decided to generate a series of goals to guide their future work . These are as follows : Goals : 1 . To better manage existing traffic • Create no change , or result in a reduction , in traffic in the Village of Cayuga Heights and the Forest Home , and Cornell Heights neighborhoods . 2 . Intercept campus traffic where parking is provided . a Provide park and ride with transit . 3 . Improve multimodal access ( bicycle/pedestrian ) to north campus and the rest of the university bicycle/pedestrian network. 4 . Create a sense of amval to campus . Provide visitor reception facilities and information . Tompkins CountyCity of Ithaca •Village of Cayuga Heimsv village of Lansing• Town of Carotene•Town of Dancy^ Town of Dryden•rown of Enfield• i ow,j" ci Groron• Town of Ithaca Town of Lansing• Town of Newfielo• Town of Ulysses•Corneft Un versmrNew 'r"oak gate Department of Transconarion•Federal Highway .4dministra tion rei;eral Transit Adminisrra tlon 5 . Coordinate committee work with other transportation management plans ( i . e . NESTS ) and agencies ( i .e .TCAT, Cornell Transit, MPO) . 6 . Develop project concepts . 7 . Reduce vehicle/pedestrian conflicts . There was general discussion about each of the goals and how they fit the concept for a north campus entrance. The committee members decided to present these goals for consideration by the agencies or municipalities they represent. The results of those presentations will be considered at the next committee meeting . The next meeting was scheduled for Wednesday, January 26, 2000 at 9 : 00am. FDEA/fdea \\einstein\mpo\itctc\ncampusgateway\ncg- 120899-mtg-summary.doc ✓I CRAWFORD & STEARNS ARCHITECTS AND PRESERVATION PLANNERS 06 December 1999 Joni Carroll, Project Manager Planning, Design and Construction Facilities & Campus Services Cornell University Humphreys Service Building Ithaca, New York 14853 -3701 RE: North Campus Residential Initiative and Preservation of the Cradit-Moore House Dear Ms. Carroll: Last week John Kiefer asked me about the Cradit-Moore House and the SHPO statement in a letter of 15 October 1999 that mitigative measures "generally equal 3-5 % of a project' s total cost, but can go as high as 7 %. " Based upon my experience in preservation, which started 24 years ago with the NYS Division for Historic Preservation, this statement does not imply that such an amount must be spent, only that it could be required if the mitigative measures were to cost that much. In my judgment, very appropriate preservation measures are currently proposed in the case of the Cradit-Moore House without ever approaching the range of figures stated above. I also pointed out that one of the major objectives in this preservation proposal is to preserve the eligibility for listing on the National Register of Historic Places for the Cradit-Moore House. The process of consultation with the State Historic Preservation Office has produced the memorandum of understanding which preserves that eligibility through sound mitigative measures which reference the Secretary of the Interior' s Standards for Historic Preservation. A relocated historic building may retain its eligibility for listing on the National Register, particularly when a new site, through grading and planting can be made to replicate the contextual qualities of the original site. This may be even more true when the original site has been compressed and altered within the last 50 years, before there was any identification of eligibility for listing as developed under the Historic Preservation Act of 1966. Sincer y yours, Carl D. Stearns , AIA CDS :jr Randall T. Crawford, AIA / Carl D. Stearns, AIA / Ted Bartlett, Associate / Elizabeth L. Crawford, Associate 134 Walton Street • Armory Square • Syracuse , New York • 13202 • 315/471 -2162 • FAX 315/471 - 2965 ATTACHMENT # 4 DEC I 3M 135 Warren Road Ithaca , NY 14850 J December 9 , 1999 Dear Town Board Member , We believe that you took the right course of action at the November 18 Town Board meeting, when you tabled consideration of rezoning for Cornell University's North Campus Residential Initiative . While many of us in the audience were focusing on shortcomings of the proposed Site Plan itself, some of you had begun to identify the process as the underlying cause of the problems. And indeed , it is Cornell's non- collaborative planning process (decide -tell-push) that ultimately, and perhaps inevitably, leads to flawed Site Plans and the resultant conflicts with the affected municipalities . If Cornell had instead engaged the Town , the City, and its neighbors in meaningful dialogue , differences could have been identified and resolved early in the planning process , and the project might well be under construction by now. But Cornell's procedure has wasted more than just time . There is a good deal of expertise on the various Town and City Boards , among municipal planning staff, and even within the neighborhoods which adjoin the University. Cornell _,could have taken : advantage of this pool of knowledge , and this could easily have resulted in 'a better plan, one which would have more effectively met the needs of students , staff, neighbors , and the community in general . But as we have seen over the past two years , Cornell does not seem to want a good plan , they want their plan . And so Town and City concerns have been largely dismissed , public suggestions have been disregarded , and attempts at negotiation or even meaningful discussion have been fruitless. Cornell' s consultants seem to know that the specific NCRI Site Plan is in trouble . That is why they have called in more and more highly ranked administrators to help push for its adoption . These administrators have come to talk , but not to listen . The fact that Cornell has sent vice - presidents to encourage prompt approval, rather than planners to discuss various options , is a fairly good indication that they realize that this plan is unlikely to gain approval on its merits alone . But intimidation does not work very well against thoughtful people in positions of authority, as Cornell is now discovering. The Town of Ithaca is not an obstacle to be overcome , or an adversary to be pressured into submission . It is the responsible local authority, one with legitimate concerns , with ideas it is happy to share , and with principles it is willing to stand up for . ATTACHMENT # 5 M� ei pp iui iu a r WWI N'� icy` .` .) + };,' ,. '✓ {! .� � _�;., _ �1 ''.,\`t C,�'�� 'fir. •�. ,�� "k :^ � " -� " za. �t H ] fit IN IN loll looloolop 4 , , r IN x IV f , l 1 A ,Jr t r , _ _ �. t PI It I f HISTORIC ITHACA Dedicated to the Preservation of Tompkins County Landmark5 ecember 13, 1999 Ms . Cathy Valentino Town of Ithaca 126 East Seneca Street Ithaca, New York 14850 Dear Cathy, Here, for the use of your board, is a very brief reiteration of where Historic Ithaca, Inc. stands regarding any potential relocation of the Cradit - Moore House as part of Cornell University 's North Campus Residential Initiative Project. Our position remains unchanged from previous correspondence with your board, and can be summarized succinctly as follows: • The Cradit-Moore House is a significant structure, both architecturally and historically. • Retaining the structure on its original site strengthens this significance, and provides the opportunity to create a site plan of greater meaning, quality, and sense of place. It has always been Historic Ithaca 's wish that Cornell accommodate the building on site, as part of a positive and sustainable program. • If, in balancing Cornell 's stated programmatic requirements, the Town of Ithaca approves a site plan that allows the removal of the Cradit-Moore House to another site, Historic Ithaca remains ready to work with Cornell in providing whatever technical advice or partnering necessary to insure that this structure is moved with the best preservation practices. • The preservation of the structure is of primary importance. Having the house occupied by owners actively engaged in its preservation may be preferable to its ownership by an institution with little track record in preserving structure of this type. The site now under consideration, on Pleasant Grove Road, is very suitable for this structure, and is in many ways less impacted than the landsca be context in which it now sits. There is a long tradition of moving frame houses o. this age in Tompkins County, and we will work within this tradition. • Historic Ithaca will depend on Cornell to make the move fiscally possible, and will sell the property for residential occupancy after the restoration. This organization sees this work as fulfilling its mission, not as a source of extra revenue. Best, 4 matt, Scott Whitham Executive Director Historic Ithaca, Inc. The Clinton House 120 North Cayuga Street Ithaca, New York 14850 Tel: (607) 273-6633 Fax: (607) 273-4816 e.mail: hi @lightlink.com • http://www. lightlink.com /- hi/ ATTACMIENT # 6 Attachment Resolution 1214 12 / 13 / 99 1 State Environmental Quality Review FINDINGS STATEMENT Cornell University North Campus Residential Initiative Town of Ithaca Town Board December 13 , 1999 Pursuant to Article 8 (State Environmental Quality Review Act- SEQRA) of the Environmental Conservation Law and 6NYCRR Part 617 , the Town of Ithaca Town Board makes the following findings . Name of Action : Adoption of a Local Law rezoning certain lands of Cornell University from MR- Multiple Residence to Residence District R-30 Description of Action : The proposed action is the rezoning of approximately 19 . 3 acres of land from MR- Multiple Residence to Residence District R-30 to allow construction of that portion of Cornell University' s proposed North Campus Residential Initiative located within the Town of Ithaca. The overall project is proposed to consist of new dormitories to house up to 560 new students, a new " community commons" dining hall/student activities center, a new road connecting the existing South Balch Drive to Pleasant Grove Road, a new 138 space parking lot, three new soccer fields, four tennis courts and two basketball courts, and bicycle and pedestrian facilities. That portion of the proposed project within the Town of Ithaca is proposed to consist of portions of the new road connecting the existing South Balch Drive to Pleasant Grove Road, a new 138 space parking lot, three new soccer fields, four tennis courts and two basketball courts, and bicycle and pedestrian facilities. Location : The subject to the proposed action is located on the west side of Pleasant Grove Road on all or parts of Town of Ithaca Tax Parcel No ' s. 67- 1 - 1 . 1 , 68- 1 - 11 . 1 , 68- 1 - 11 .27 68- 1 - 12 . 1 , 68- 1 - 12 .2 , and 68- 1 - 13 , comprising approximately 19 . 3 acres of land. Agency Jurisdiction : Approval of Request to Rezone . Date Final EIS Filed : September 16, 1999 Facts and Conclusions in the EIS Relied Upon to Support the Decision : General The record regarding the above referenced proposal , includes a Draft Environmental Impact Statement ( DEIS ) and the resulting Final Environmental Impact Statement ( FEIS ) , prepared under the direction of the City of Ithaca Planning and Development Board , as lead agency for environmental review for the proposal - The DEIS and FEIS are , unless specifically referred to below , collectively referred to below as ATTACHMENT # 7 2 the Environmental Impact Statement (EIS ) . In addition the record includes a Findings Statement by the City of Ithaca Planning and Development Board, a public hearing held by the Town of Ithaca Planning Board on October 19, 1999, and other materials submitted as part of the applicant' s submission, provide an adequate basis to make the findings required by SEQRA. Discussion During the course of the review process and preparation of the FEIS the Town Board identified a number of issues of significance with regard to potential environmental impacts . A . With regard to traffic impacts, the evidence presented indicates that: 1 ) The project as proposed would not have any significant adverse impacts due to increased traffic on Pleasant Grove Road or Triphammer Road north of the proposed project, or the residential areas north of the site and adjacent to those roads . 2) The project as modified to incorporate Alternative 1 for the design of the proposed entrance to the project site off Pleasant Grove Road, as described in the EIS, may result in a small to moderate increase in traffic through the adjacent Forest Home hamlet. While the analyses in the EIS describes the potential for small reductions in traffic on surrounding roads during both peak hour time periods (commuter traffic) and during nighttime off-peak hours, the Town Board concludes that it is likely that there could be small to moderate increases in traffic through the adjacent Forest Home area during these time periods as students and other users drive to and from the proposed 138-space parking lot intended to serve the proposed Community Commons and existing Helen Newman Hall . The Town Board finds that these increases in traffic are expected to have a small to moderate environmental impact on the Forest Home community. 3 ) Traffic calming measures to be incorporated into the design of the new through road and South Balch Drive are important safety elements for the protection of the relatively high number of pedestrians which are expected to be crossing the street. Acknowledging that most of the traffic calming measures proposed are located within the jurisdiction of the City of Ithaca, the Town Board nonetheless finds that it is important that such measures be implemented in a manner that does not discourage vehicular use of the street to the point that motorists opt to utilize routes through adjacent neighborhoods such as Forest Home. 4) The location and size of the proposed parking lot is appropriate given the intended use and anticipated demand for parking in the area, as indicated in the EIS . 5 ) Although it is not a component of the proposed project, the construction of a northern connector road identified as a variation of Alternative 5a and 5b in the DEIS is a desirable proposal in that it has potential for reducing existing traffic volumes through certain residential areas . The Town Board finds that it is not a necessary measure to mitigate any identified environmental impacts of the proposed North Campus Residential Initiative, but that it is a proposal that warrants the support of the Town of Ithaca . The Town Board further finds that documentation showing that the proposed 3 North Campus Residential Initiative project will not preclude construction of said northern connector must be provided the Board and made part of the public record . B . With regard to impact on historic and cultural resources, the evidence indicates that: I ) The Cradit-Moore House located at 128 Pleasant Grove Road, is a significant historical and cultural resource for the Town of Ithaca, given its age, its significance as a representative example of Greek Revival architecture, its state of preservation including the relatively intact nature of its original interior and exterior design motifs, and its connection to the history of Forest Home hamlet though its original owner Isaac Cradit. I a) Preservation of the Cradit-Moore House should be an integral part of the overall North Campus Residential Initiative project. 2) The relocation of the Cradit-Moore House would have an adverse impact, as determined by the State Historic Preservation Office, on a structure of historic and cultural significance. 3 ) The layout of three proposed athletic fields, as proposed, has the adverse impact of necessitating the removal of the Cradit-Moore House from its current location . 4) It would be possible and practicable to construct the three proposed athletic fields in a manner that would allow Cornell University to maintain the Cradit-Moore House in its current location, along with a portion of its surrounding landscaped lawns. This could be accomplished by shifting the northerly field in a westward direction, shifting the alignment of the University ' s Sisson Place and the parking spaces along it in a westward direction, and the construction of one or more retaining walls varying between zero and twelve feet in height and sited either in a location between the proposed northerly athletic field and Sisson Place, or in a location between the proposed northerly athletic field and the Cradit-Moore House, or other alternative layout than that described above. 5 ) Relocation of the Cradit-Moore House would have an adverse impact on the structure due to the elimination of its historic surroundings and the context which they provide . The Town Board finds however that, with proper adherence to standards promulgated by the State Historic Preservation Office and other agencies, the structure could be relocated to either of the two proposed sites offered by the University in the DEIS and FEIS , in a manner that preserves its historic architectural integrity and eligibility for inclusion in the State and/or National Register of Historic Structures . 6) While the Town Board finds it preferable to maintain the Cradit- Moore House in its present location , the Board finds that the University ' s proposed course of action mitigates adverse impacts to the maximum extent practicable , consistent with social , economic and other essential considerations . 7) A Phase 2 archaeological investigation needs to be conducted if 1 ) the Cradit- Moore House is relocated from its site, or 2 ) on those areas surrounding the structure which 4 would be subject to excavation or other project related construction disturbance should the Cradit-Moore remain in its current location . 8) Evidence to date from Phase IA and 1B archaeological investigations at the proposed Cradit-Moore House relocation site at the corner of Pleasant Grove Road and Forest Home drive warrant additional archaeological excavations at that location, should that site be chosen . C . With regard to potential adverse impacts related to the proposed rezoning from MR-Multiple Residence to Residence District R-30, the evidence indicates that: 1 ) The Residence District R-30 zoning proposed for the site is consistent with the Town of Ithaca Comprehensive Plan, adopted in 1993 , which designates the area proposed to be rezoned as "public/institutional," including institutions of higher education . 2) The proposed Residence District R-30 zoning is a logical extension of the existing R-30 zoning districts immediately south of and northeast of the site . That existing R-30 district encompasses the portion of the Cornell University main academic campus within the Town of Ithaca. 3 ) The proposed Residence District R-30 zoning would allow, in addition to those uses proposed by the applicant at this time, other uses such as single and two-family residences, clubhouses or lodges. In addition, upon receipt of special approval by the Zoning Board of Appeals, other uses including churches or other places of worship, public libraries, public museums, public parochial and private schools, hospitals and facilities for institutions of higher education, including dormitory accommodations, are allowed . 4 . A number of the possible land uses listed above hold the potential for creating significant adverse environmental impacts, especially on adjacent residential neighborhoods . The Town Board , however, finds that any such proposal would be subject to separate review under relevant SEQR and Town of Ithaca zoning and subdivision regulations, with specific attention paid to analysis and mitigation of identified potential adverse environmental impacts . 5 . Those uses subject to special approval would be subject to criteria laid out in Section 77 , Subsection 7, and Section 78 of the Zoning Ordinance, including but not limited to : a. the use, location and design of any such development shall be consistent with the character of the district in which it is located , and b . the general effect of the proposed use upon the community as a whole, including such items as traffic load upon public streets, is not detrimental to the health , safety and general welfare of the community ; C . a determination by the Planning Board that the proposed use will not adversely affect the existing and probable future character of the surrounding neighborhood . 5 D . With regard to noise, the evidence indicates that this project is unlikely to have any significant adverse impacts related to noise on the surrounding neighborhoods . No noise impacts are expected since both freshman residential uses and the athletic fields are already established in this location, no public address or other amplified sound systems are proposed for the athletic facilities, and because of the distance between the proposed uses and the off-campus neighborhoods. Noise impacts can also be regulated through the noise control ordinances in both the Town and the City. E. With regard to potential adverse impacts on any rare, threatened or endangered species of flora and fauna, the Town Board finds that the project will not have any significant adverse affect on any rare, threatened or endangered species of flora and fauna. The removal of approximately 17 mature trees from the Cradit- Moore House site as a result of this project would have a significant adverse impact on plants considered to be part of a landscape of scenic significance locally, though not rare, threatened or endangered species. Such impact however is appropriately balanced with other project objectives and social , economic and other essential considerations. This impact is also partially mitigated by the proposed planting, as part of the proposed project, of approximately 150 deciduous canopy trees, approximately 50 confer trees and about a dozen flowering trees within the project area east of Sisson Place, the proposed Mews dormitory and the proposed Community Commons building. F. With regard to potential adverse impacts due to stormwater runoff to Beebe Lake, Fall Creek and ultimately Cayuga Lake generated by the proposed project, the Town Board finds that the project will not result in any significant adverse impacts with regard to water quality or quantity of runoff. G . With regard to potential adverse impacts due to artificial lighting, the Town Board finds that the project will not have any significant adverse impacts related to lighting . The proposed outdoor lighting for the project is consistent with current best management practices for outdoor lighting with regard to preventing glare and spillage offsite, and spillage of light upward into the atmosphere . No significant adverse impacts to properties outside the project site are anticipated . Given the existing and expected future use of the Fuertes Observatory, and the existing amount of light spillage and its resulting impact on the utility of that facility, no significant adverse impacts on the Fuertes Observatory due to offsite light spillage and glare are expected . H . The Town Board finds that construction could begin at any time of the year if the project is sequenced and mitigated properly. The constriction sequencing plans will be reviewed by the Planning Board during the site plan review process to ensure that no significant erosion or runoff occurs during construction . I . With regard to visual impacts associated with the removal of the Cradit - Nloore I-louse and existing vegetation on the site, the Town Board finds that such impacts have been appropriately balanced with other project objectives , and social , economic and other essential considerations . The visual impacts have been mitigated to the extent practicable through proposed preservation 6 of some existing vegetation on the site, and the proposed planting of replacement trees and other landscaping as shown on site plan submission . The foregoing findings provide the rationale for the decisions regarding the adoption of a Local Law rezoning certain lands of Cornell University from MR- Multiple Residence to Residence District R-30 . CERTIFICATION OF FINDINGS TO APPROVE Having considered the EIS, and the Hearing Record, and having considered the preceding written facts and conclusions relied upon to meet the requirements of 6NYCRR 617 .9, this Statement of Findings certifies that: 1 . The requirements of 6NYCRR Part 617 have been met ; 2 . Consistent with the social, economic and other essential considerations from among the reasonable alternatives thereto, the action approved is one which minimizes or avoids adverse environmental effects to the maximum extent practicable; including the effects disclosed in the environmental impact statement, and 3 . Consistent with social , economic and other essential considerations, to the maximum extent practicable, adverse environmental effects revealed in the environmental impact statement process will be minimized or avoided by incorporating as conditions to the decision those mitigative measures which were identified as practicable . Town of Ithaca Town Board Agency I/ Catherine Valentino Signature of Responsible Official Name of Responsible Official Chairman - Decpmhpr 13 , 1999 Title Date CORNELL U N I V E R S I T Y December 10, 1999 Ms . Catherine Valentino and Members of the Ithaca Town Board 126 East Seneca Street Ithaca, NY 14850 Dear Supervisor Valentino and Members of the Board : As executives responsible for the facilities and programs of the North Campus Residential Initiative, we write to address a question raised at the most recent meeting of the Town Board . At that meeting, at which Cornell requested rezoning of Cornell property to R-30, some board members expressed an interest in understanding Cornell' s intent for the site for the next five years . As has been expressed in presentations of the overall North Campus Residential Initiative program, the intent is to utilize the section of campus known as North Campus in support of the residential program to include dining, indoor and outdoor recreational facilities, parking to serve the nearby community commons, Fuertes Observatory and Helen Newman Hall, and vehicle, pedestrian and bike circulation roadway / paths . The North Campus Residential Initiative creates a cohesive program in support of the overall undergraduate educational experience . Residence halls, dining / student centers, and athletic and recreational facilities comprise what is intended for this area for the next five years . Sincerely yours, 4Z�� C�. Ifi Harold D . Craft, Jr . c ` usan H . Murphy P Y Vice President Vice President Facilities and Campus Services Student and Academic Services ATTACHMENT # 8 NEW YORK STATE DEPARTMENT OF STATE Local Law Filing 162 WASHINGTON AVENUE , ALBANY , NY 12231 pa (Use this form to file a local law with the Secretary of State . ) Text of law should be given as amended . Do not include matter being eliminated and do not use italics or underlining to indicate new matter. of TOWN OF ITHACA .. .. .. . Town ... .. . ... . . .. ... . ...... ... ... .... .... .. .. . . .. . .. . .. . . . .... ..... ..... ... .. . . ....... .. .. .. ... .. .... .. ... .. ........ XVKW Local Law No . ..... .. . ......10. ... I.. .... ..... . . .... ......... .. of the year 19 99 A local law TO AN,END. THE TOWN ZONING TO REZONE A PORTION OF THE CORNELL UNIVERSITS(Insert Title) PREMISES ON PLEASANT GROVE ROAD FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENT DISTRICT R30 IN CONNECTION WITH THE CORNELL NORTH CAMPUS RESIDENTIAL INITIATIVE TOWN BOA Beit enacted by the ............ .. . .... RD. .... . . RD.. ......... ... .. ...... ....... ...... .. .. .. ..... . .. . ...... ..... . ...... ..... . .... . . .. . .. ... .. ... . ........ ........of the (Name of Legislative Body) XVLlg' of ....... ITHACA . . .. . ... . ... ... . .... .. .. . .... . . ... ... . ...... . ..... ... .. . .. . .. .. .. . .... ........ ... .. . ...... ... . ... .... ... . ... . ...... . . . ...... as follows: Town X)Lkhm ( SEE ATTACHED ) ATTACHMENT # 9 (If additional space is needed , attach pages the same size as this sheet , and number each .) ( 1 ) LOCAL LAW NO . 10 FOR THE YEAR 1999 A LOCAL LAW TO AMEND THE TOWN OF ITHACA ZONING ORDINANCE TO REZONE A PORTION OF THE CORNELL UNIVERSITY PREMISES ON PLEASANT GROVE ROAD FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENT DISTRICT R30 IN CONNECTION WITH THE CORNELL NORTH CAMPUS RESIDENTIAL INITIATIVE Be it enacted by the Town Board of the Town of Ithaca as follows : Section 1 . The Zoning Ordinance of the Town of Ithaca as readopted , amended and revised effective February 26 , 1968 and subsequently amended , be and the same is further amended to as follows : 1 . The area described on Schedule A annexed hereto is hereby rezoned from Multiple Residence District to Residence District R30 . 2 . The official zoning map of the Town of Ithaca is hereby amended to show the rezoning of the premises described on the attached schedule at the location described . Section 2 . The invalidity of any section or provision of this local law shall not invalidate any other section or provision thereof. Section 3 . This law shall take effect upon its publication as required by law . SCHEDULE A DESCRIPTION OF PROPERTY RE-ZONED FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENCE DISTRICT R30 ALL THAT TRACT OF PARCEL OF LAND , situate in the Town of Ithaca , Tompkins County , New York more particularly described as follows : COMMENCING at the intersection of the centerline of Pleasant Grove Road with the east line of the Village of Cayuga Heights ; running thence southeasterly along the centerline of Pleasant Grove Road to the point of intersection of the centerline of Pleasant Grove Road with the north line of the area of R30 on the west side of Pleasant Grove Road (which point is at the approximate intersection of Pleasant Grove Road and the driveway to Fuertes Observatory) ; thence southwesterly and then westerly along the north line of such R30 zone to its terminus at the east line of the City of Ithaca ; thence north along the east line of the City of Ithaca and the east line of the Village of Cayuga Heights to the point of beginning . It is the intention to rezone an area bounded essentially as follows : On the west by the east line of the City of Ithaca and the east line of the Village of Cayuga Heights ; On the east by the centerline of Pleasant Grove Road ; On the south by the north line of the area already zoned Residence District R30 (being generally the centerline of the present drive leading to the Fuertes Observatory from Pleasant Grove Road , extended westerly to the City-Town line) . ( Complete the certification in the paragraph that applies to the filing of this local law and strike out that which is not applicable . ) (Final adoption by local legislative body only . ) I hereby certify that the local law annexed hereto , designated as local law No . 10 of 19 99 of the (gVVVJ; )(Town)6YLqJtVJ of TTHACA was duly passed by the TOWN 'ROART) onnPr mher 13 19ig., in accordance with the applicable provisions of law. Name of Legislative Body 2 . (Passage by local legislative body with approval , no disapproval or repassage after disapproval by the Elective Chief Executive Officer* .) I hereby certify that the local law annexed hereto , designated as local law No . of 19 of the (County)(City)(Town)(Village) of was duly passed by the on 19., and was (approved )(not disapproved )(repassed after Name of Legislative Body disapproval) by the and was deemed duly adopted on 19 , Elective Chief Executive Officer' in accordance with the applicable provisions of law . 3 . (Final adoption by referendum . ) Vereby ertify that the local law annexed hereto , designated as local law No . of 19 unty)(City)(Town)(Village ) of was duly passed by the on 19 , and was (approved )(not disapproved)( repassed after gislative Body disapproval) by the on 19 Such local law was Elective Chief Executive Officer° submitted to the people by reason of a (mandatory)(permissive) referendum , and received the affirmative vote of a majority of the qualified electors voting thereon at the (general)(special )(annual) election held on 19_, in accordance with the applicable provisions of law. 4 . (Subject to permissive referendum and final adoption because no valid petition was filed requesting referndum . ) I hereby certify that the local law annexed hereto , designated as local law No . of 19 of the (County)(City)(Town)(Village ) of was duly passed by the on 19_, and was (approved )( not disapproved )( repassed after Name of Legislative Body disapproval) by the on 19 Such local law was subject to Elective Chief Executive Officer ' permissive referendum and no valid petition requesting such referendum was filed as of 19 , in accordance with the applicable provisions of law. flective Chief Executive Officer means or includes the chief executive officer of a county elected on a ir unty - wide basis or , if there be none , the chairman of the county legislative body , the mayor of a city village , or the supervisor of a town where such officer is vested with the power to approve or veto local laws or ordinances . ( 2 ) 5 . ( City local law concerning Charter revision proposed by petition . ) I hereby certify that the local law annexed hereto , designated as local law No . of 19 f the City of having been submitted to referendum pursuant to e provisions of section (36 )( 37) of the Municipal Home Rule Law, and having received the affirmative vote a majority of the qualified electors of such city voting thereon at the (special)(general) election held on 19 , became operative . 6 . (County local law concerning adoption of Charter . ) I hereby certify that the local law annexed hereto , designated as local law No. of 19 of the County of , State of New York, having been submitted to the electors at the General Election of November 19 , pursuant. to subdivisions 5 and 7 of section 33 of the Municipal Home Rule Law, and having received the affirmative vote of a majority of the qualified electors of the cities of said county as a unit and of a majority of the qualified electors of the towns of said county considered as a unit voting at said general election , became operative . (I€ any other authorized form of final adoption has been followed, please provide an appropritate certification .) I further certify that I have compared the preceding local . law with the original on file in this office and that the same is a correct transcript therefrom and of the whole of such original local law, and was finally adopted in the manner indicated in paragraph 1 , above . Clerk of a County legislative body, City, Town or Village Clerk or officer designated by local legilsative body (Seal) = Date: December 16 , 1999 ( Certification to be executed by County Attorney , Corporation Counsel , Town Attorney , Village Attorney or other authorized Attorney of locality . ) STATE OF NEW YORK COUNTY OF TOMPKINS I, the undersigned , hereby certify that the foregoing local law contains the correct text and that all proper proceedings have been had or taken for the enactment of he local law annexed hereto . Signature ATTORNEY FOR THE TOWN . Title �� Town of ITHACA Date: ( 3 ) OF I r _ TOWN OF ITHACA 126 EAST SENECA STREET, ITHACA , N . Y . 14850 e�p .10 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 2734035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Joan Lent Noteboom , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York ; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, ( Ithaca Journal) : PUBLIC HEARING NOTICE : " LOCAL LAW TO AMEND THE TOWN OF ITHACA ZONING ORDINANCE TO REZONE A PORTION OF THE CORNELL UNIVERSITY PREMISES ON PLEASANT GROVE ROAD FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENT DISTRICT R30 IN CONNECTION WITH THE CORNELL NORTH CAMPUS RESIDENTIAL INITIATIVE " Location of Sign Board Used for Posting : Town Clerk's Office 126 East Seneca Street Ithaca , NY 14850 LEGAL ADVERTISEMENT: Date of Posting : Friday, November 5 , 1999 Date of Publication : Monday, November 8 , 1999 Town Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this day of Noy -e e , 1910. ,( la NotargbUfi wkl= � KELLEY Notary Public, State of New York No . 01 KE6025073 Qualified in Schuyler County Commission Expires May 171 20 �, e Fs ' The' Monty' Novembers$; 199 T01NNOF. ITHACA ', PUBLIC. HEARING NOTICE PLEASE TRICE NOTICE that a Public Ii+11i�ing, ;will be helm by the',A6. n : Board of the Town o- ilhaca on Novern 18 19 99WaN 5:40 o'clock m. , at% Town Hall, 1261l Srie¢d °5t <Sryeet, Ithaca, New YcflS iii "order to coif= sider a 'LOCAL LAW Tq, . AMEND THE TOWN OFD. ITHACA ZONING OR f5} _ TI NONC OQ TNEO CORNER } 1 UNIVERSITY PREMISES ON' PLEAsAW FROM /yt AtiPLEORESIDRENNCLE�r DISTRICTsiO"RESIDENT DIS TRIC7 40- IN CONNEC- 9 CORNQ C ?Y TIAL l - AMPUS RESIDE . TIATIVE" and TICS SEe'TAKE FURTHER NCB aforemenfi nede ti at fhb.. place, shall time add,'` be afforded tfe: oro a� !tlrY to voice their aji Said Iota low apes of sa ; ova I,u(ile� local law are: Town Clerk s review of thg ` above address oQ id at the TICS SE FURTHER NO !ndtviduais with visual BP, menh hearing im ale will 9c other special needs . provided with eeds t°-Pc?` 4s ;necessary, on r quest; Persons desiring assis nol less` usr make a request to the h_,than 48 hours prior mg. me of the public hear: Joan lent Noteboord November g Town Clerk` I "' 1999 OFIT� TOWN OF ITHACA ,�, �' ¢�• 126 EAST SENECA STREET , ITHACA , N . Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN OF ITHACA PUBLIC HEARING NOTICE PLEASE TAKE NOTICE , that a public hearing will be held by the Town Board of the Town of Ithaca on November 18 , 1999 , at 5 : 40 o' clock p . m . , at the Town Hall , 126 East Seneca Street, Ithaca , New York , in order to consider a " LOCAL LAW TO AMEND THE TOWN OF ITHACA ZONING ORDINANCE TO REZONE A PORTION OF THE CORNELL UNIVERSITY PREMISES ON PLEASANT GROVE ROAD FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENT DISTRICT R30 IN CONNECTION WITH THE CORNELL NORTH CAMPUS RESIDENTIAL INITIATIVE" , and PLEASE TAKE FURTHER NOTICE , all citizens at the aforementioned time and place shall be afforded the opportunity to voice their approval or opposition to the said local law. Copies of said proposed local law are available for review at the Town Clerk's office at the above address , and PLEASE TAKE FURTHER NOTICE , individuals with visual impairments , hearing impairments or other special needs , will be provided with assistance as necessary , upon request . Persons desiring assistance must make a request not less than 48 hours prior to the time of the public hearing . Joan Lent Noteboom Town Clerk November 8 , 1999 PUBLISH : MONDAY, November 8 , 1999 qty OF I r TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y. 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 12/13/99 Agenda Item No . 8 Adoption of SEAR Findings Statement Proposed Cornell University North Campus Residential Initiative Resolution No . 214 WHEREAS : 1 . This action is the Consideration of Adoption of a Statement of Findings pursuant to the New York State Environmental Quality Review Act regarding a proposal to rezone approximately 19 . 3 acres of land from MR-Multiple Residence to Residence District R-30 to allow construction of that portion of Cornell University's proposed North Campus Residential Initiative located within the Town of Ithaca , to be located on the west side of Pleasant Grove Road and south side of Jessup Road on all or parts of Town of Ithaca Tax Parcel No . 's . 67- 1 - 1 . 1 , 68- 1 - 11 . 11 68- 1 - 11 . 21 68- 1 - 12 . 1 , 68- 1 - 12 . 2 , and 68- 1 - 13 . Cornell University Owner/Applicant ; Kathryn Wolf, Trowbridge and Wolf, Landscape Architects , Agent, and 2 . This is a Type I Action for which the City of Ithaca Planning and Development Board has been designated to act as Lead Agency in environmental review, and 3 . The Town of Ithaca Town Board is an Involved Agency with regard to required approval of the proposal to rezone the subject lands , and 4 . The City of Ithaca Planning and Development Board , acting as Lead Agency in environmental review for said North Campus Residential Initiative project pursuant to Article 8 of the Environmental Conservation Law and 6NYCRR Part 617 has : 1 ) made a positive determination of environmental significance ; and 2) overseen the preparation , completion and acceptance of a Draft Environmental Impact Statement and a Final Environmental Impact Statement ; and 3 ) issued its own Findings Statement with regard to said Project , and 5 . Pursuant to Article 8 of the Environmental Conservation Law and 6NYCRR Part 617 , the Town Board is required to issue its own Findings Statement with regard to said Project , and TB Mtg . 12/ 13/99 Resolution No . 214 Page 2 . 6 . The Town Board , at a Public Hearing on November 18 , 1999 , and at its regular meeting on December 13 , 1999 , has reviewed a draft Findings Statement prepared by the Town Planning Department, comments received from members of the public regarding the proposed North Campus Residential Initiative and its potential impacts on the environment, and other information and materials related to the proposed facility. NOW, THEREFORE, BE IT RESOLVED : That the Town of Ithaca Town Board does hereby adopt the Findings Statement for the Final Environmental Impact Statement for the proposed Cornell University North Campus Residential Initiative . MOVED : Councilman Niederkorn SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Russell , nay; Councilwoman Grigorov , aye ; Councilman Klein , nay ; Councilman Conley, aye ; Councilman Niederkorn , aye ; Councilman Lesser, absent. Motion carried . Joan Lent Noteboom , Town Clerk Attachment Resolution # 215 12 / 13 / 99 LOCAL LAW NO . 10 FOR THE YEAR 1999 A LOCAL LAW TO AMEND THE TOWN OF ITHACA ZONING ORDINANCE TO REZONE A PORTION OF THE CORNELL UNIVERSITY PREMISES ON PLEASANT GROVE ROAD FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENT DISTRICT R30 IN CONNECTION WITH THE CORNELL NORTH CAMPUS RESIDENTIAL INITIATIVE Be it enacted by the Town Board of the Town of Ithaca as follows : Section 1 . The Zoning Ordinance of the Town of Ithaca as readopted , amended and revised effective February 26 , 1968 and subsequently amended , be and the same is further amended to as follows : 1 . The area described on Schedule A annexed hereto is hereby rezoned from Multiple Residence District to Residence District R30 . 2 . The official zoning map of the Town of Ithaca is hereby amended to show the rezoning of the premises described on the attached schedule at the location described . Section 2 . The invalidity of any section or provision of this local law shall not invalidate any other section or provision thereof. Section 3 . This law shall take effect upon its publication as required by law . SCHEDULE A DESCRIPTION OF PROPERTY RE-ZONED FROM MULTIPLE RESIDENCE DISTRICT TO RESIDENCE DISTRICT R30 ALL THAT TRACT OF PARCEL OF LAND , situate in the Town of Ithaca , Tompkins County , New York more particularly described as follows : COMMENCING at the intersection of the centerline of Pleasant Grove Road with the east line of the Village of Cayuga Heights ; running thence southeasterly along the centerline of Pleasant Grove Road to the point of intersection of the centerline of Pleasant Grove Road with the north line of the area of R30 on the west side of Pleasant Grove Road (which point is at the approximate intersection of Pleasant Grove Road and the driveway to Fuertes Observatory) ; thence southwesterly and then westerly along the north line of such R30 zone to its terminus at the east line of the City of Ithaca ; thence north along the east line of the City of Ithaca and the east line of the Village of Cayuga Heights to the point of beginning . It is the intention to rezone an area bounded essentially as follows : On the west by the east line of the City of Ithaca and the east line of the Village of Cayuga Heights ; On the east by the centerline of Pleasant Grove Road ; On the south by the north line of the area already zoned Residence District R30 (being generally the centerline of the present drive leading to the Fuertes Observatory from Pleasant Grove Road , extended westerly to the City-Town line) . l� Walter G . Buble' 100 Fairview Square , Apt . 5G Ithaca, New York 14850 (607) 256- 9532 November 12 , 1999 Joan Lent Noteboom Town Clerk 126 East Seneca Street Ithaca, New York 14850 Dear Joan Lent Noteboom, I am interested in being appointed to the Town of Ithaca Conservation Board as an Associate Member. Enclosed please find a copy of my resume for your review and consideration . Currently, I am applying to become a member of the Tompkins County Environmental Management Council (EMC ) representing the Town of Ithaca. Mike [ Shakarjian, the county Environmental Planner, has informed me that the Town of Ithaca representative is typically also a member of the Town Conservation Board . Since I am interested in doing the best job that I can representing Ithaca on the EMC , I would like to join the Conservation Board . Although I do not have a technical or scientific background , I do have a long- standing interest in protecting our environment . I think it is vitally important to the town and the county that residents get involved and participate in building the kind of future they desire . I am eager to be a part of the Board ' s work in identifying areas of concern , discussing solutions , and advising the Town representatives . 1 am confident that whatever I lack in expertise , I can make up for with enthusiasm and hard work . I have lived in the City of Ithaca since 1996 . As of November 15 , 1999 , my wife and I will take up residence in the Town of Ithaca at 1 13 Roat Street . My wife , Nevjinder Singhota is the Educational Outreach Coordinator for Cornell ' s Center for Materials Research ; I plan to be self- employed as an artist anti attorney . (As you can see from my resume , I just graduated from Cornell Law School in May 1999 . ) 1 look forward to working in the community and am excacci about public service in our local governnnt . If you have any questions , please contact me . "thank you for your time and consideration . look forward to hearing fi-OM you . Sincerely ; alter G . BUhle ATTACHMENT # 10 WALTER G . BUBLE 100 Fairview Square, 5G Ithaca, New York 14850 (607) 256-9532 EDUCATION : Cornell Law School , J. D . , May 1999 GPA : 3 . 66 Top 10 % Honors : Magna Cum Laude CALI Awards , 1998 : Highest grade in Evidence and Labor Law Theory and Policy Arthur S. Chatman Labor Law Award Order of the Coif Activities : Cornell Journal of Law and Public Policy, Note Editor, 1998-99 Responsible for setting deadlines, reviewing and editing student notes, and selecting notes for publication. Teaching Assistantfor Legal Research and Writing, 1998 - 99 Prepared assignment material and researched answers to problems . Public Interest Fellowship Cabaret, Co- Chairperson, 1997-98 Responsible for recruiting students, organizing sub-committees , and coordinating activities to raise money through a Cabaret featuring live auctions and performances by students and faculty. Research Assistant, 1997- 98 Researched issues for articles and case book on labor arbitration. Tutor, Products Liability, 1998 Fordham University , M. A. in Sociology, February 1989 Honors : Research Assistantship Award Fordham University , B . A. in Communications , May 1984 Activities : the paper - weekly alternative newspaper Senior Editor, Artist/Cartoonist, September 1982 -May 1984 The Point - magazine of commentary and opinion . Associate Editor, September 1983 - May 1984 Progressive Student Alliance - political science organization Founding member/Treasurer, September 1982 - May 1984 St . John ' s University , (Queens , N . Y . ) Journalism major, 1980 - 1982 Activities : Sequoya - literary arts journal Associate Editor, September 1981 - May 1982 WALTER G. BUBLE Page 2 LEGAL EXPERIENCE : Friedman & Levine, New York, New York Summer Associate, 1998 * Researched issues for union-side labor firm, including ERISA preemption of state law claims, ERISA claims procedures, personal liability of co-fiduciaries and corporate owners, and class action requirements . * Collaborated in drafting motions to dismiss and summary judgment. * Wrote arbitration brief opposing summary discharge of employee . * Attended arbitrations and collective bargaining agreement negotiations . Vermont Superior and District Courts , Franklin and Lamoille Counties, Vermont Intem, Summer 1997 Responsible for researching and writing opinions, and presenting oral memoranda on issues before civil and criminal courts . EXPERIENCE : Community College of Vermont, St. Albans, Vermont Instructor, December 1994 - January 1996 Taught Introduction to Philosophy; Ethics; Contemporary Social Problems; and Race, Class and Gender. H. W. Wilson Publishing Company, Bronx, New York Indexer, November 1988 - November 1991 Indexed, proofread, and edited various reference volumes such as Essay and General Literature, Junior High School Catalog and Senior High School Catalog, and indexed Play Index and Short Story Index. Responsible for designing and performing database diagnostics. Artist, self-employed May 1984 - present Specializing in oil portraits , landscapes , and historical paintings . INTERESTS : Drumming and old-house renovation (completely renovated 1898 Vermont farmhouse, 1992- 1996) . REFERENCES : William Wolf, Attorney at Law, Friedman & Levine , New York, (212 ) 354-4500 . Anne Lukingbeal, Associate Dean and Dean of Students, Cornell Law School , (607) 255 - 5839 . Gary Simson , Professor of Law, Associate Dean for Faculty Development, Cornell Law School, ( 607) 255 - 3890 . John P . Meaker, Superior Court Judge , Windham Co . . Vermont , ( 802 ) 365 - 7979 . GIRARD F. OBERRENDER Jr. 212 Highgate Road Ithaca NY, 14850 fdj NOV 16 November 1999 Ms . Katherine Valentino , Supervisor -� Town of Ithaca 126 East Seneca St . Ithaca , NY 14850 Dear Kathy , This is a short but sincere note about Bob Kenerson and the fact that there are two park areas that are to be dedicated . have known Bob since 1972 and observed during those intervening years the time he spent in charity work and public service . His public service was particularly notable for his dedication to the wellbeing of the Town of Ithaca and its citizens. The arduous hours spent during the work and hearings of the various zoning boards went by unnoticed and unrecognized by his neighbors who were the beneficiaries of his efforts . It seems entirely fitting that his name be recognized by succeeding generations and that we of this generation give thanks posthumously to him for his loyalty to the community known as the Town of Ithaca . Thank you for your consideration of such a dedication . l� Imo. �5. 'Girard F� Oberrender Jr. Lvalentinoken 16/ 11 /99go ATTACHMENT # 11 I I L � 5 I I , 1 I NOV 30 1999 I . r t Y Z ` I We urge you to get more information on Alzheimer's disease. Compliments of Alzheimer's Disease Research , 15825 Shady Grove Rd . , Suite 140, Rockville, MD 20850 ATTACIMENT # 12 f . Charles W. Brodhead 136 North Sunset Drive NOV 3 O 1999 Ithaca , NY 14850 i November 29, 1999 Cathy Valentino Supervisor Town of Ithaca 126 E . Seneca St. Ithaca, NY 14850 Dear Cathy, I understand there is a movement afoot to encourage the Town to name a park after Auk longtime community servant Bob Kenerson. My purpose in writing is to give my wholehearted support to this effort. I' ve known Bob for almost as long as we' ve lived here (some 35 + years) and this would be recognition richly deserved . Thanks for your support of this movement. Si Charles W. Brodhead ATTACHMENT # 13 /I ID TIME WARNER Nov 2 9 CABLE ATTEST j November 26, 1999 ITHACA TOWN CLFPK Ms . Joan Lent Noteboom, Clerk- Town of Ithaca 126 E. Seneca Street Ithaca. NY 14850 Dear Ms . Noteboom I wanted you to be aware that we are notifying our customers of changes in our service rates taking effect January 1 , 2000. I have attached a copy of our customer notification letter for your information. Our customers will receive their notices on December 1 . The rates we charge for cable service reflect our ongoing costs of doing business in your community including our technological investments in the cable system, and include the increased programming costs for channels our customers enjoy as part of our channel lineup . Over the past few years , as cable has focused on increasing both the quality and the quantity of its original programming, these programming costs have risen and our once-a-year rate adjustments allow us to recover some of the costs associated with that programming expense. At this time, we are pleased to announce the addition of FoxSports New York to our Standard Plus lineup, and ESPN2 Tvvi'll also now be available as part of that package. We're adding ESPN Classic to our optional Custom Choice package, and making Bravo available on a full-time basis . The letter provides additional information about these changes . In early 2000, we will be launching our new Digital Cable service. That service, which requires a new, state-of-the-art " Digital Home Terminal, " offers customers choices of up to 100 additional channels, including a 40-channel music service, free additional channels of Premium movie services, and 38 channels of Pay-Per- View options . Based on launches in other locations , we know our customers will appreciate the choices and control this service will offer them . You will note that our new " a la carte" rates for the Basic and Standard Plus packages more equitably reflect the costs and the benefits of our recent system upgrade. For two-thirds of our customers who take the Standard Plus , TV Marquee or Movie Marquee packages ; the rate increase amounts to less than 5 percent . We understand that any billing change will generate questions from customers . Should you or your office receive any calls ; please feel free to forward them to us . Our customer service representatives will be able to answer and resolve their questions or concerns . If you have additional questions about these changes; please give me a call . 1 'd be happy- to meet with you personally to answer them . My number is 272 - 7875 . Sincerely . Tom Do{ICnv Cicneral !vlanager C c� �:Is ( � thcnne Valentin. Supen'Asor ii ! , � GrintcnC ATTACHMENT # 14 C� �o�2cPi NovIrmittber 1999 Toy Catherine Oral en -t .l l'"! ci , Supervi s (7r y and Members , Town o+ Ithaca Board Fr 0 f c Mary Raddant. "f' r_iml anu ��!�� E;ea Cornell North Campus Housing Flan I wot_t •1d like to offer a perspecti -ve on the preservation of -the Cradit - Moore hOUSe dFri ved from my presentation to the Town of Ithaca Planning Board on October 19 . This perspecti -ve sei:� rts relevant in light r_+ f not only guar board ' s di. scc.tssi. on and decision of November 18 but also a subsequently broadcast comment by :�: Cornell official asserting the i. nappropr i atone ss Of Using the Cradi t - Moore hot_tse for a 1 ion - r- e si c_lenti al. purpose . While generally the preferred use of a historic building 1 di n !_.:I is that for wh :ic !-i it t ; as 0riginal :ky bt_tilt9 this standard is not absolute . A brc+ a E?- r , fnc+ re balancfad meia=. UrE of Preservation st_tcc: ess is thfe degree to which the identity and significance of a historic bt_ti. lding •- - as embodied in of its form and 1 oca—iti ("n - - are maintained . The Cradi. t - I"loore hot_tse may be cl-iaracteri. zed by its domestic: scale and Composition , its f racne constrt_tcti o ►"► and its Greek:: Revival forms'. . I have noted previously the significance of its location , above yet i __ ual 1 y pro;: i iiiate to -the former mi .l I communi. 'ty of Free Hollow , now Forest Home .. If. retained as a r' esi deuce but mo •`/ ed to another site , either vii th i n the 1 cew !er sett 1 efnent or f(iorc_m distant from it aI o n g PI Pasant Drove_ Roc.-id , -the Cradi t - f loore i"iot_tse could r eta :i n its 'f ul-icti 0F( -' eu-! d forlTtctl chla. racteristics , but the !7i 1anlfi !-� of its ]. ccat_ i (:� r� would bF;' .t n . How (_ r- y :L f rf 1t. z-ti n E., d C) n i ts: F-+ r e s tent. si t. ey C-2 -%,; C-D 1"; { fr. r non -- r =• - i dentl c 1. use , -the hOl S.e could egt_lal l y retain a. t Iorrttc: st i (_ sand st. yl 1 s 'ti c char' ctc-ter and -the ii gnl 'f' 1 C: c! Iit:. E3 i_ll`' L t I nr at: i c-In . - - - I n L) et ter' ;a ,_ _=, ess the ,= r : opt i on =_; y I wr, t_tl d l :i kr- to 1.- r-f pr to t ' t' ijY- mt_ I' p0 t of -Fi. +_ bL.t }. Iding in cic; wntOvif'i I 't. I1i3C ;.'l . 11 "I (c' 3. '' (_' y sC: ict l f'. „ !� 1 '.2iR1 !1E> :L t i (::i17 (.1 '. {;I (Jt,+ 1' :i _ +,! , - .-_tnd l i n (.1c..) vds y ITIat !=' r J. •_! �. S ,_! f"SCI orncdUTtentati C+ f i Off- thi � tl' ' l: :_ turtc• comi1=+ i ne �. (_I - .- _ '- - t'ic1E_ t_t =; icienti f ' (:i ( iriilF ' r t. Ft i t rct :L i-:r at a public bl_► i :L li r, C4- ! pE:; ro `Ir :i imp (_t s i r'i g `f F• f - t: C:: i (=i' r l•`J f 1 _ J. ff! i n C' 1. �, c; l- a - I - ! 'i r + i - tD t t_ i f i. C-'. d 1. 1. ,: n i. t i i rt } i c) !_11i .L z <:; l.:+ l ! :_j c3 r ! rf=' - W { r .l. EI W < ! r I fedf_; ral. b (_tildir! ca (Dr, ID i:; c_: t: c+ 'ffi E' t } i It 1. G - at1 - n at the c-' (_� � t, ' - _ " _. _. _ t_ l_! !i-1 ; I'i 1.:. r i:_ :L ;=l . . l_. :..! 1"' t-_- y :.! ;-1 .k j% �_. trd lJ �:i t ! (�1 r.. .t ("J .� +.J (_ {•:: r� 7 1 C117i t. 1 I P.:.' !_. :L t `r ' 11`'I r.:t 1. n ' 'tY +_.' Ct. ., I _ ! ti_ (.. c= t k. t_! t'. I-( N_ ]. m ' cr' taIif: E2 of tI ; F.' s:iI_ =.. r t. k . t Gf'h ]. t _+ _ _ . . y !..! r :. ! I !� (� .I. I`. .`;' I. L i ct n ,_! i_) (:? ti 6i s' !-J I'- t., f <_! >; c! I ! l_ CJ 114 Co. L. ... . . I + rt H :.! . !_ _ _ _ de c- t t_ _ _ _! 1 _ , r �`�• i i= f:_' (JE_ t_ dCJ t. thc -. �!. �1 J. I I {-; �.> !..) P .1. is a n <'_! .I. ¢� t_t i'I r: 'k. :L !..! r-, .f .._ 1. (_: �.; I_+ ;!, -t. ! (t (_; •; f:' ("� J. ri. 1 111:11' G-, 1. j. = c[t (.i .k: +._ __ . ' I _: L _ _ C: I-i .-d. r ci !:_ ATTACHMENT # 15 ter' M . R. 304 19 `? Rea Cornell North Car PUS might have been maintained , while its historic_ link to the district WOUld have been destroyed . Instead , the defining characteri sties of the building , including its 1 cicat i o n , will tie retained while the bui 1 di ng is ocr_: upi cad by the town for a new Use . Indeed , even as we will still be able to understand the building ' s original significance , the town ' s al ter- .at i o ns and r eui5e will add f t_rr- t. her° meaning ; the 'l oci:-iti on of the new entrance off the patrl:: i. ng lot , for example , will akcl:: nnw 'l edge the vehi CLAI ctr• scr, l e cif the town ' s territory . Surely this chosen future for the former post office bUil. ding :aeems far mc_ re t-tpprc= l� r i ate and respect: f u :l to its past tl`+ an t� tr.J it retained its original function but not its location . I had previously mt= n -ti. oned to your beard the WeI 1 s College reuse of the on - campus Pettibone HOUSE! , and I had spc.- k.- en to the Town Planning Boryrd of m -N. ' own collegiate e :; pnrience of a freshaian seminar i. r� a for- rner- residence on ,_tnother- campusq there are Undoubtedly si mi. l ar- examples FeIsewhere . I arrt sure that , with willingness and creativity , Cornell could make the Cr- -=idit - Moore house a v :a :tuable residential or nor: - resi dent al c <arnpus component whi lee ? . !iCCessful l y itl .l char acter 1 st i Cz___• central to its historic significance . v Lr) Lm Lm Lm O O 0) O 0 0) d O O N z Z3 'a 'a 'a .a Q ~ O 0 0 O O O O O 4 4 O r r r z r r r r r r r W Q Z O o� O W ma � ~ a D O 00 rn rn 00 a) E a) a)a (D 0) rn O CD r r r rl ' 4J rl O � M rz � � r r Iq M 0) M CD a� rn CD a) O W a7 rz 0)U M 0#4 co CN 1J N . - N c� W Q a) a) 0) 0) 0) a) —J L U ) r (0 r r r r r r r CD O 0) Q U) 0) E L CL Ce) L4. U c � 0 Ike C > O N N -a N V O Q .U) O E 'a O M d m J _ L 4. N N C O 'a N U Q) O O_. c O O C lf�O O x . Cr N � ` O C N C O ry c N C O tlJ E O N O O O CO N a O m ( Q Q- O E a) N ~ � f� N Q L N E O V ,«; O a) 0 E U m z0 c o rn N C m UA o w _ :3 x ~ 0 UL O QO? N F� 3: O C C W o0a � � may, w p . N O U m �° O a� a�i O a '> U co cn + 0 Q a Q °> c 'a > Z Z U. 0�. 2 U U � W 3 H (n LL F- �- W cn � W Y = L O Y o U W ca c 1 ! o 0 I ATTACHMENT # 16 a) a) a) G) a) a) a) da a) N N a) a) LM LM L. LM LM 00ozz (1) •a (1) z T3 � z3Z3 � � F- d v� w 42 42 QQ- 42 w242 N 040- raO- v0- w 10Ui rr r N M C') rre- c- rN Cr3r re- CNre- - rrr \mo/ %./ \m �✓ `s fir/ � \..I � ../ `� w� Q z ❑ Z O r W OD Q r CL Ell 000 r U•) N Tt P` to0m ` 'I 0) v Od W tntitn00 00 1• 0 0 m 00 CO 1%� U) CO � CO CO 0 00 m m m 00 m 00 Q 0 0 m m 0 m m m m m m m m mm mm 0 0 0 0 0 0 M co CA 0) r r m LO t!? 0 CO N CO r t• r 00 af m m CO 0) 0) m m � � � 00) 0 T— r r r r T— r r e-- r r r pjs c r C) � N M O U) N 4 tr r* M CO c, 00 CM CD '1• M O t1) 00 r- m N N � t• N% t` 00 00' (O CO U) v M Lo r U) CO W) U) 00 0 00 00 00 00 00 F- W 00 0 0) 0 a) 0) 0) 000 � m mm m0 00m0m0 J th of ❑ re— r r r rrre- rrmr rr rr rrrrr- r _O 0 .0 1 j) m E l ate) ' Qr ❑ N 0 a) � Q p Q O o N ca E ca Q N >,, a) a) o f N v V o u�3 Q- 2 ❑ N E co N N U c CL om ate) p `� w o c o 0 ❑ N ❑ .Q U O n3 (} C c 4 N c C� N N Q_ , o O W `_ CO c 0 +O•, ❑ N 00 a) O c 16. J O N N CSC +O-, �. 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U — ar N v) E c U N O N � N f6 't6 2 cCtS @ Q Q X2 U U. � a) ai o • 0 - U � v U > CO ca aN J C o U N i � N O ooW > (3 23 o N � ma°� � aoi ° 5a o � Ua0 o o c c Qc c c .c LM N o o 0 M N : Q O N o t 0 0 0 o 5 M" o 0 t N a) � c� m o E voi _N -6 2 _N CCS C c o N Q � ii� cn � c) uiiZC=oi.i �—o0 <0 0<2x0Z> w2of cl z TAPES : PLANNING BOARD NUMBER DATE DISPOSITION DATES MEETING OF TAPES APPROVED DATE 2/2/99 PBM 2 3/23/99 7/23/99 3/2/99 PBM 3 4/6/99 8/6/99 3/23/99 PBM 2 4/20/99 8/20/99 4/6/99 PBM 3 5/18/99 9/18/99 4/20/99 PBM 3 5/18/99 9/18/99 TAPES : TOWN BOARD NUMBER DATE DISPOSITION DATES MEETING OF TAPES APPROVED DATE 318/99 TBM 3 4/12/99 8/12/99 3/22/99 STBM 1 4/ 12/99 8/12/99 4/12/99 TBM 5 5/17/99 9/17/99 5/17/99 TBM 4 6/7/99 10/7/99 6/7/99 TBM 3 7/12/99 11 /12/99 7/12/99 TBM 4 8/9/99 12/9/99 TAPES : ZONING BOARD NUMBER DATE DISPOSITION DATES . MEETING OF TAPES APPROVED DATE / /j Z- j� 1/13 I&9 SA 1 3/29/99 7/29/99 3/10/99 BZA 1 4/ 14/99 8/14/99 4/14/99 BZA 2 6/9/99 10/9/99 5/12/99 BZA 2 7/ 14/99 11 / 14/99 6/9/99 BZA 2 7/14/99 11 /14/99 H p � O �- a o U OU z 0 O. O. O� O. O*) C. C. C) O� CN a*A ON C� c. C� c'N O. C% O� c. CN ON c. O*N ON C� c. �, w . C� CIS C. C's C. O� c. O, C. ON O. O. C. C� (DIN O. CbN ON 0. � r 1111111114 � 1111111116\ o � +� M 00 ON V1 C� r� r� 00 M ..y L V] C L7 t3 Q\ C) a\ C� 'C3 C4N 01 ON C\ C Q\ . . —. r . 11111111114 _ 4 A U CN ct .I O c\ cN M r` \D M \D �C vl kn O r� r� Q CN ON C Q\ C ON CI% 04N C� Q\ CN C D\ C� C\ O\ c� Q\ C� a\ a� C� Q\ C� ION (0�) O «i _ CIS �+ U cn O -o W a. v cz R; y c n. o p cn o cn zs c c `� i > 3 a� v L O o u c. 03 ? aq 3 c o b a a�cn U3 Q cn 2 LO O N y C L 4- 3 y L 3 3 >o c 3 C c .x v, cn Q) x v a� u c O c C y n cn Q L v 3 x c 3 w? cc � y y v `� cn v V) . o M. m L p Ln W � y as y Y L En 5n a rs1 °" Q L L . 3 LL, z v E i y a 3 w, 3 L n a. U CL n CL � z i ca L c �n a v� . 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Attachment Resolution # 217 ( 1 ) 12 / 13 / 99 404" 17 MEMORANDUM OF UNDERSTANDING BETWEEN THE DEPARTMENT OF ENVIRONMENTAL CONSERVATION OF THE STATE OF NEW YORK , hereinafter referred to as the DEPARTMENT and Town of Ithaca , hereinafter referred to as the Town of Ithaca . 2000 2000 FOR THE PERIOD OF JANUARY 1 , MXX to DECEMBER 31 , USKXX , Resolution No . 217 ( i ) / 1999 WHEREAS , the Department of Environmental Conservation of the State of New York is responsible for the protection of the water resources of certain classified waters in New York State as set forth in Title 5 of Article 15 of the Conservation Law ; and WHEREAS , this Memorandum of Understanding between the Department of Environmental Conservation of the State of New York and the Town of Ithaca establishes an agreement of cooperation between the parties hereinafter mentioned for the administration of this responsibility insofar as the Town of Ithaca is concerned ; THEREFORE , BE IT RESOLVED that the Supervisor is hereby empowered to sign the attached Memorandum of Understanding in behalf of the Town of Ithaca ; and BE IT FURTHER RESOLVED , that this Memorandum of Understanding shall take effect immediately upon its acceptance by the Department of Environmental Conservation . Attest : r Town Clerk Waters Covered By This Memorandum 1 . All waters in the Town of Ithaca classified C with a standard of ( T ) and higher by the Department of Environmental Conservation . Works Covered By This Memorandum All Town of Ithaca , public works that will change , modify or disturb the course of , or necessitate the removal of sand , gravel or other material from any of the above waters . PERMITS 1 . No permit shall be required for the following works undertaken where the State does not own fishing rights or where the stream is not on other lands owned by the State : a . Stream crossings , provided the disturbance of the bed or banks is limited for fifty ( 50 ) feet above and below the crossing . ATTACHMENT # 17 - 2 - b . Channel clearing or realignment of streams that involves less than one hundred ( 100 ) lineal feet of stream in any mile of length . Notification Notification shall be given to the local permit agent 24 hours before undertaking work covered by this Memorandum for which no permit is required . Standards of Performance All work shall meet the following standards : a . The project shall not obstruct the upstream or downstream movement of fish . ( Culverts and the floors of box culverts and bridges shall be , as nearly as possible , flush with the stream bed . ) b . Sufficient flow of water shall be maintained at all times to sustain aquatic life downstream . c . Any culvert , box culvert or bridge floor shall be designed to provide a V or dish - shaped channel , to concentrate flow during periods of low water and facilitate the movement of fish . d . Disturbance of the stream bed shall be kept at an absolute minimum , and the stream bed shall be returned as nearly as possible to its original condition , or better . ( Where possible , in modifying a stream bed , the center line shall be 8 to 12 inches lower than the toe of the channel bank , to concentrate the flow of water . ) e . Where work necessitates disturbing banks , they shall be returned to original condition or they shall be graded to a 1 vertical to 3 horizontal slope , and rip - rapped or planted with suitable grasses , trees and shrubs so as to prevent erosion . All tree and brush removal shall be kept to a minimum . f . Any dike or cofferdam required to facilitate construction shall be erected in such a manner that stream flow will not be sufficiently reduced to endanger fish life downstream and such dike or cofferdam shall be erected of materials that will not contribute substantially to the turbidity or siltation of the stream . g . During the project , care shall be taken to prevent or reduce to a minimum any damage to any stream from pollution by debris , sediment , or other material , or from the - 3 - manipulation of equipment and / or materials , in or near such streams . Water that has been used for washing or processing , or that contains oils or sediments that will reduce the quality of the water in the stream shall not be directly returned to a stream . Such waters will be diverted through a settling basin or filter before going directly into the stream . h . If water is taken from a stream for construction purposes and an impounding structure is necessary , such structure shall be erected in a manner causing the least possible disturbance to the stream . i . In all cases involving work in a stream , every effort should be made to return the stream to the highest possible standard for aesthetic value , water quality and fish habitat . 2 . All other work falling within the jurisdiction of Conservation Law , Title 5 of Article 15 shall be carried out only after complying with Part 608 of Codes , Rules and Regulations of New York State and obtaining the necessary permits for the proposed work . NOTE : Emergency Work - See : Part 608 . 8 ( Codes , Rules and Regulations of the State of New York ) NOTE : Excavation or fill of navigable waters is not covered under this Memorandum , and a permit is required . See : part 608 . 4 ( Codes , Rules and Regulations of the State of New York ) NOTE : Construction , reconstruction or repair of dams and docks may require a permit . See : Part 608 . 3 ( Codes , Rules and Regulations of the State of New York ) Review of Public Works Plans 1 . It is understood by both parties that the Town of Ithaca will keep the Department of Environmental Conservation informed , through the local permit agent , of all plans and specifications of proposed works that are covered by this Memorandum , and shall make such plans available on request at the Town of Ithaca offices . The local permit agent may make such recommendations as may be pertinent for the preservation of water quality that will be consistent with the best interests of the public . All such recommendations shall be within the framework of acceptable engineering practices . - 4 - 2 . It is further understood by both parties that the local permit agent , upon such notice from the Town of Ithaca , will complete his review and make known his recommendation , so as to facilitate the project . Rescission of Memorandum of Understanding If the required notification is not furnished or if in the opinion of the Department of Environmental Conservation , the Town of Ithaca fails to conform to one or more of the above standards or the recommendations of the permit agent , the DEPARTMENT may unilaterally rescind this Memorandum , of Understanding . Such rescission shall be effective upon receipt of written notice by the Town of Ithaca . It is the intent of this Memorandum of Understanding , through the mutual cooperation of both the Department of Environmental Conservation and the Town of Ithaca , to facilitate Town of Ithaca public works projects , preserve to the fullest the quality of the . water resources , and remain consistent with the best interests of the public . The resolution authorizing the execution of this agreement by the Town of Ithaca is made a part hereof . aU'1A; � wrSupervisor Catherine Valentino , ( For ) Department of Environmental ( For ) Town of Ithaca Conservation December 16 , 1999 DATE DATE Mailing Address 126 East Seneca St . Ithaca , NY 14850 607 - 273 - 1721 Permits may be required by the U . S . Army Corps of Engineers . It may be necessary to obtain a Section 401 Water Quality Certification from NYS DEC unless you receive a Section 404 Nationwide Permit from the Corps that has already been pre - Certified by DEC . Agenda Item No. 18(a) TOWN CLERK'S MONTHLY REPORT November 1999 Presented : Town Board Meeting , December 13 , 1999 Town Clerk : The Town Clerk and Deputy Town Clerk attended the regional meeting of the New York State Town Clerk's Association on November 15 . Suzanne Etherington , Region 6 Advisory Officer, State Archives and Records Administration spoke on the new E-Commerce Bill placed into law by Governor Pataki and its implication to the management of records. Many clerk's indicated that the management of electronic media would be their biggest challenge in the next few years due to the frequent technological changes being made in the computer hardware and software industry . Robert Freeman , Executive Director of the New York State Office of Open Government held an open question and answer period about FOIL requests received through electronic communications . Meetings have been held with four different vendors of office furniture to describe and explain needs in the new Town Hall . Each vendor was provided with a listing of what is needed , and a layout drawing of each area . Some of the vendors contacted HOLT Architects to receive the Town Hall layout on CAD in order to have the dimensions to accurately project placement and amount of furniture needed . The vendors will be providing their proposals and quotes within the next several weeks . Upon notification that the proposals and quotes are ready, meetings will be scheduled so that each vendor may make a presentation to the Town Board members , and applicable staff. Letters were mailed to all members of the various Town of Ithaca boards and committees whose term of office expires at the end of the year to ask if they wish to be considered for reappointment . A listing of those offices expiring , and the responses will be provided to the Town Board within the next few weeks . Tax Collection : Final address and escrow agent updates have been received from the Tompkins County Assessment Department . Hopefully , tax bills will be delivered the week of December 22nd . Bills will be sorted and processed for bulk mailing that week . Bills will be mailed on December 30th . Respectfully submitted , ')' Joan Lent Noteboom Town Clerk/Receiver of Taxes ATTACHMENT # 18 TOWN CLERK ' S MONTHLY REPORT :. . .i - , TOWN OF ITHACA , NEW YORK NOVEMBER , 1999 TO THE SUPERVISOR ; FINAL PAGE 1 Pursuant to Section il, Subd I of the Town taw, i hereby make the foiiowing statement of all fees and moneys received by me Aftr or!ection with q office during the month stated above , excepting only such fees and moneys the application and poyment 7 ich are itherwise provided for by law ; 1999 SPORTING LICENSES 2000 SPORTING LICENSES 10000 7 MARRIAGE LICENSES N0 . 99060 TO 99066 61 . 25 AGRICULTURE REPORT COPY AERIAL PHOTOS MISC . COPIES 43 . 85 COMPREHENSIVE PLAN ENVIRONMENTAL REVIEW MARRIAGE TRANSCRIPT �— NOISE ORDINANCE 1100 RETURNED CHECK — CLERK RETURNED CHECK—TAXES RETURNED CHECK— W &S OPEN SPACE REPORT POSTAGE �— SIGN ORDINANCE 3 . 00 SUBDIVISION REGULATIONS 7 TAX SEARCH 35 . 00 WATER & SEWER SEARCH 2 ZONING ORDINANCE 17 . 00 A1255 TOTAL TOWN CLERK FEES 171 . 10 A1555 86 DOG ENUMERATION 86 . 00 A15 56 1 SPCA CONTRACT 387 . 85 A1557 SPCA IMPOUND FEES A2530 GAMES OF CHANCE LICENSES BINGO LICENSES 2 BINGO FEES 15 . 47 111544 40 TOTAL A2540 15 . 47 86 DOG LICENSES 172 . 00 Paid to Supervisor for General Fund 832 . 42 Paid to NYS DEC for 2000 Sporting Licenses 112 . 00 Paid to County Treasurer for Dog Licenses 118 . 15 Paid to Ag & Markets for Dog Licenses 9000 Pa id to NYS Health Department for Marriage Licenses 78 . 75 Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 1 , 150 . 32 DECEMBER 1 , 1999 C&Jtl . *, c 1iac -�, SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA JOAN iF9i a01F600M , tj ? ing d1Jly ;Horn says that she is the : lerk cf ih' IOpti �; finA " tflOt ih2 fOregaij}g ii U j !Jll ana i . 0e ) . Ui "!11e" , ? ; al ( I r On !! Man, r ? ' 1 '! fd by her aUring the lu4nih (1LOY!1 "� Gtin9 Only SIISf1 �eei the a'PI : Cli . On and pa`lcrnI Oi wh : rk are 1liler 'dise prp9ldpd for by law . . cribed and swcr,I is telaf r:' [ n ; s HKELLEY {JJ _ __ ! `? iC�S[ata or New_ York . r1r, i uhN 0110EBQ125073 Oualffied In Schuyyler County Corruw2sion Expires bray 17, 20 U-rl n> TOWN OF ITHACA � ' 82' 4�� 126 EAST SENECA STaEET, fTHACA, N . Y. 14850 TOWN CLERK 2731721 HIGHWAY 2731656 PARKS 2734MM ENGINEERING 2731747 PLANNING 273-1747 ZONING 2731783 FAX (607) 2731704 Memorandum Agendaitera: 1 $ (a) DATE: December 6, 1999 TO: Joan Lent Noteboom FROM : Lisa B. Titti CC: Town Board RE: Network/Record Specialist's report to 'Town Board General The Network/Record Specialist continues projects as laid out in the 1999 Project Goals. Records Management Program The Records Management Advisory Board met this month . Agenda included discussion of the new State 'Technology Law regarding electronic records called 'I7re Electronic Signatures and Records Act. "The Board will meet next month to explore if the town's current policy, Records Management Electronic Media Systems Use Policy and User Agreement, is in alignment with this new legislation . The Board also discussed the change in scope for the Town's web site project and its current design . The initial design was to establish a static web presence for the Town and the project was given to a student through the Youth Bureau. At the request of the Town Board, the site is to include agendas and final minutes from various boards and committees . It was recommended by the RMAB that the Town would post the final "Town Board minutes; which would be retained on the site only until the next month 's meeting. Notation on the web site will indicate that archived and the official copy of any board's meeting are available through the 'Town Clerk. The current web site designer has asked, in light of these changes, to extend the project completion date until end of January. Technology related issues PC Software and Hardware Y2K compliance All "Town Hall, 'Town Justice and Highway Department PC hardware and software has been tested and updates applied. Contingency plans are in place for the two PCs that will fail after the date change . These systems have been budgeted for replacement next year. Agenda Item #18b / 7 HIGHWAY DEPARTMENT' S MONTHLY REPORT, NOVEMBER 1999 TOWN OF ITHACA TOWN BOARD MEETING, DECEMBER 13, 1999 Voting Machine Placement : Highway Department has had its first full year with our work order system up and running. Work orders have been assigned to every job we do . The Working Supervisor keeps track of the labor and equipment hours, along with the materials used for each project. The information is inputted in the computer, and we are then able to produce a more accurate cost for each project . For example, it cost us $923 . 45 this year to take out and bring back voting machines for the primary and general elections . This cost does not include any overhead or fringe benefit costs . Leaf Pick-Up : The month of November brought our semi-annual leaf pick-up . The leaf pick-up operation went well . We had very few complaints this year while picking up a large amount of leaves . The weather was in our favor — warm and dry . We had trouble with one of our leaf vacuums and will be looking to replace it in the year 2000 . Fall leaf pick- up cost the Town over $19,000 in labor and equipment costs . Park Lane Storm Water Project: We are still working on the West Side of Route 79 at the Six Mile Creek Winery property incorporating devices to slow the storm water down before entering the Six Mile Creek area . We are presently bringing the pipe up the hill and hope to start the piping along Park Lane this month . Renwick Drive Bridge : A Tompkins County update shows a $100, 000 increase . I have been in contact with John Lampman from Tompkins County Public Works as to what made up the added costs . He has not responded yet but hopefully he will let me know before the Board Meeting . A $100, 000 increase in the total cost could increase the Town' s share by $500 . This project is supposed to be bid in December, which should establish the cost. Water and Server Maintenance : November brought a Few water line breaks . We repaired them and will be doing the lavvii repairs in the spring. The Fire hydrant on f-falycon 1-lill Road has been out of service for so rnetime . In November -ve replaced it . That water line was put in in the ATTACH14ENT # 19 Agenda Item # 18b 1930' s which made it an interesting replacement. November also brought several sewer blockages that we dispatched speedily . Snow Removal : We have been out a couple of times but the winter has been kind to us so far . We are prepared for winter and don' t expect any problems . We have continued to improve our tracking system for snow and ice removal, with a program, much like the work order system. We look forward to the outcome and results from this endeavor . Things to be done in December : Continue work on Park Lane as time permits . Snow removal as necessary . Finish installing dust collection system in wood shop . Replace several hydrants . Begin trail clearing at Iacovelli Park . ghk Z.a Town Engineer' s Report for 12/13/99 Town Board Meeting GENERAL The Town Engineer' s staff continues to be busy with projects in the office and the field. Development of an easement database and a library of standard CADD details are continuing. The Town Engineer attended a 5 day Integrated Emergency Management Course at the FEMA training center in Emmittsburg MD. The purpose of the course was to provide the participants with knowledge and skill building opportunities in the areas of preparedness planning, response, short-term recovery and mitigation related to disasters. The course included information regarding the causes and effects of disasters, as well as means of responding to and recovering from them . The Class consisted of 75 people, representing various agencies and service groups in Ithaca and Tompkins County. DEVELOPMENT REVIEW Linderman Creek Apartments Utility installation has been completed and final grading of the portions of the site outside of the building areas is being completed. Final grading and seeding of the road banks and detention pond area have been completed. At the request of the NYSDOT, the developer has lined the emergency spillway of the detention pond with medium stone riprap. Sediment and erosion control structures are in place and are being maintained. EARTH FILL PERMITS No new fill permits were issued in the month of November. City of Ithaca Proposed Spoil Site The City of Ithaca has purchased a portion of old Landstrom gravel pit in the southwest corner of the Town of Ithaca. The City is planning to use this site for disposal of hard fill excavated from public works projects in the City. The site is needed due to the elimination of the southwest park site as a viable disposal site because of the development plans for that area. The City has cut an access road to the lot through lands owned by Landstrom in the Town of Newfield . Concerns regarding the project have been raised by residents of Newfield and the NYS parks department, which abut the site. The City is currently preparing a site survey and plans for the area, which will include sediment and erosion controls and recreation plans. A DEC permit may be required for the site, and if not, a Town of Ithaca fill permit would be required. WATER PROJECTS Integrated Water System The Town Engineer is continuing to work with the Integrated Water Supply Committee consisting of representatives of the City, the S .C. L. I . W.C . and Cornell University Utilities. The draft agreement has been supplied to the City and Cornell for review and comment. A meeting of the Committee is scheduled for December 9 . SEWER PROJECTS The SJS partners are nearing completion of a revised agreement and the final draft will be presented to the municipal boards in the near future . The Town Engineer has been working with the other municipal Engineers and the SJS attorney on technical details of the agreement. ATTACHMENT # 20 TOWN ENGINEERS REPORT 12/ 13 /99 PAGE 2 STORMWATER The Town Engineer' s staff is proceeding with a drainage design to replace an existing culvert in Eastern Heights which crosses Park Lane and improve drainage patterns along Park Lane . This work is being done to reduce erosion potential in the major watercourse that drains Eastern Heights. Town forces are doing the work. The engineering staff in cooperation with the Highway Department has started an analysis and design of drainage improvements for Tareyton Road. TOWNHALL The Architect completed the final construction documents and the project has been advertised for bid with bids due on December 9. More than 65 sets of the plans and specifications have been distributed and the Town Engineer' s staff has been busy showing the building to contractors. The bid results will be discussed at the December 13 Town Board Meeting. If the Town Board issues an authorization to let contracts, construction could start in January with a completion in May. The Post Office has solicited proposals for construction of the Postal Store. The Post office construction schedule has not been provided. C:I RPTSENGR I ERPTY912.REP 21 1 Agenda Item # 18 (d) Planning Director's Report for December 13 , 1999 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board . November 2, 1999 Meeting: Cornell University North Campus Residential Initiative, Pleasant Grove Road: The Planning Board continued consideration of Preliminary Site Plan Approval, a Recom- mendation to the Town Board regarding the proposed rezoning from MR Multiple Residence to a new Recreational District for Cornell University's proposed North Campus Residential Initiative, and adoption of a Statement of Findings pursuant to the New York State Environmental Quality Review Act regarding the North Campus project, located on the west side of Pleasant Grove Road and south side of Jessup Road on all or parts of Town of Ithaca Tax Parcel No's. 67-1 -1 . 1 , 68-1 -11 . 1 , 68-1 -11 . 2, and 68-1 - 12.2, comprising approximately 14. 1 acres of land. The overall project in both the City and Town of Ithaca is proposed to consist of new dormitories to house up to 560 new students, a new "community commons" dining hall /student activities center, a new road connecting the existing South Balch Drive to Pleasant Grove Road, a new 138 space parking lot, three new soccer fields, tennis courts and basketball courts, and bicycle and pedestrian facilities . Cornell University, Owner / Applicant; Kathryn Wolf, Trowbridge and Wolf, Landscape Architects, Agent. The Planning Board forwarded a recom- mendation to the Town Board that the North Campus site be rezoned to R-30 Residence rather than a new Recreational zone. No action was taken by the Planning Board on adoption of their Statement of Findings or Preliminary Site Plan Approval, pending the decision of the Town Board on the rezoning of the North Campus project site. November 16, 1999 Meeting: The Home Design & Build Center, 614 Elmira Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed conversion of a former convenience store to The Home Design & Build Center, and issued an affirmative recommendation to the Zoning Board of Appeals regarding a sign variance to replace the panels on an existing freestanding sign, located at 614 EhTdra Road on Town of Ithaca Tax Parcel No. 33-3-2.42, LI Light Industrial District. The proposed project would include offices and displays for residential design and construction. There will be no retail sales or inventory stored at this site, and no site changes are proposed . Minor exterior changes to the building are proposed, including the addition of a portico at the entrance. The building is currently vacant, and previously contained the Valley Komers Il convenience store. Thomas A . Bell, Owner; Dale Stevens, Evergreen Home Services, Applicant. Paleontological Research Institution Museum of the Earth - Sketch Plan, 1259 Trumansburg Road : The Planning Board considered a Sketch Plan for the proposed Museum of the Earth at the Paleontological Research Institution, located at 1259 ATTACHMENT # 21 Trumansburg Road on Town of Ithaca Tax Parcel No . 24-3-3. 1 , Residence District R-30 . The new museum will be an 18,000 square foot, two-story expansion, partially below grade. New parking areas will accommodate approximately 65 cars . The Museum is expected to attract up to 50,000 visitors per year, including both schools and the general public. Paleontological Research Institution, Owner / Applicant; Tammi Aiken, T.G . Miller, P. C. and Weiss / Manfredi Architects, Agents. Agricultural District #2 Review: Representatives of Cornell Cooperative Extension gave a brief presentation regarding the eight year review of County Agricultural District #2, which is located in part on the West Hill of the Town of Ithaca. The review provides an opportunity to recommend that properties be deleted from or added to the current district. The State Agriculture and Markets Law provides certain incentives for farm operations within designated Agricultural Districts, including a tax abatement program. The Planning Board provided some feedback, and requested that staff work with the Cooperative Extension to identify properties that should be recommended for inclusion or deletion from Ag District #2. CURRENT PLANNING DEPARTMENT PROTECTS The following are accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board: Five SEQR reviews for the Zoning Board were done since the November report: (1 ) Request for special approval to convert an existing barn into a home office / recreation space, Rhonda Bickford, 1466 Tr unansburg Road, R-30 Residence District; (2) Request for use and sign variance to conduct a design / service business in a former convenience store, Home Design & Build Center, 614 Elmira Road, LI Light Industrial District; (3) Request for special approval to construct an addition on the Coddington Road Community Center, 920 Coddington Road, R-30 Residence District; (4) Request for special approval to renovate an existing university building and construct a new 40' X 80' pole barn for the Arboretum Center, Cornell Plantations, 798 Dryden Road, R-30 Residence District; and (5) Request for a fence height variance to be permitted to maintain a fence with a height of eight feet (six feet permitted), Big Al's Hilltop Quikstop, 1103 Danby Road, Business "C" District . Codes and Ordinances Committee: The Codes and Ordinances Committee met on November 17, 1999. Agenda items included (1 ) review of draft revised Conservation zone (in conjunction with proposed South Hill Conservation zones), and (2) sub- committee status report regarding commercial zoning. In addition to recommending specific revisions to the draft text of the Conservation zone, the Committee agreed on a recommendation to the Town Board to hold off on enactment of the proposed South Hill Conservation zones until early Spring 2000 in order to give Ithaca College and their consultants adequate time to complete their own ecological analysis of their holdings on South Hill and review the findings of the Town' s South Hill Swamp report. The sub-committee on business / commercial zones provided an update on the work that has been done so far. In particular, a report was made on a meeting that was held with representatives of Tompkins County Area Development (TCAD) regarding the proposed new Office Park zone. TCAD provided some useful information regarding the market demand for office park uses, what types and sizes of such uses might be likely to locate in this area, and sites / areas that might be appropriate for such zoning. The next Codes and Ordinances Committee meeting is scheduled for December 15, 1999. Tentative agenda items include: (1 ) continuation of discussion regarding commercial /business zoning; (2) brief discussion regarding the proposed water resources protection ordinance (how to proceed & how to define watercourses); (3) continuation of review of draft zoning chapters, and (4) approval of schedule for 2000 meetings. Capital Projects Planning Committee: The November 2, 1999 meeting was cancelled and is being re-scheduled for Tuesday, December 14, 1999 . Steve Thayer of the City of Ithaca's capital projects committee is being invited to attend this meeting to discuss the City's capital budgeting process. Other agenda items may include further discussion of project evaluation criteria and coordination of staff efforts regarding the planning, design and construction of capital projects. Proposed South Hill Conservation Zone: As a follow-up to the discussion at the November 18' Town Board meeting, the Director of Planning contacted a representative of Ithaca College to relay the Town Board's consensus to hold off on enactment of the proposed South Hill Conservation zones until early Spring 2000 in order to give Ithaca College and their consultants adequate time to complete their own ecological analysis of their holdings on South Hill and review the findings of the Town's South Hill Swamp report. It was requested of Ithaca College to provide the Town Board with a definite timeframe to complete this analysis. We are awaiting a response. Proposed South Hill Community Park: Discussions have resumed with a landowner on South Hill regarding the dedication of land (in conjunction with future development of landholdings) for a large, community park. This goes back several years, at which time the Town Board and Planning Board gave conceptual approval to release a small parcel that was to come to the Town as parkland, contingent on working out details on assembling a larger community park. The landowner will be bringing a sketch plan to the Planning Board in the near future regarding plans for overall future development of their land holdings and a modified configuration of a proposed Town park. ITCTC Planning Committee: A Planning Committee meeting of the Ithaca-Tompkins County Transportation Council (ITCTC) was held on November 16, 1999. Agenda items included : ( 1 ) establishment of a new sub-committee to coordinate plans for implementation of a county -wide bicycle / pedestrian system (as a follow up to the County Trail / Corridor Study that was completed recently ); (2) an update on the implementation of the [VESTS Study; (3 ) a status report on the update of the ITCTC' s Long Range Plan; and (4 ) a report on the status of the Freight Movement Study that is to be initiated soon. A sub-committee was established to provide further guidance and details to the Planning and Policy Committees regarding implementation of the NESTS transit recommendations (such as how would an expanded transit system be funded ) . The recommendation for a north-south connector road corridor was discussed briefly . It was stated that there would have to be a commitment for such a corridor from the involved municipalities . Another sub-committee was formed to help prepare a scope outline for the Freight Movement Study (the Director of Planning volunteered to serve on this sub-committee). Filename: 17p1an\ townbd\ tpre1299.doc a Agenda # 18e TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF NOVEMBER 1999 YEAR TO DATE TYPE OF PERMIT YEAR # OF PERMITS AMOUNT t# AMOUNT SINGLE FAMILY ATTACHED 1999 0 0 0 0 RESIDENCES 1998 0 0 2 341 , 166 SINGLE FAMILY DETACHED 1999 1 1305000 14 1 ,40600 RESIDENCES 1998 0 0 13 1 ,3731780 1999 0 0 1 1609000 TWO FAMILY RESIDENCES 1998 0 0 4 7003000 1999 0 0 22 4191120 RENOVATIONS 1998 2 27,000 15 647,436 1999 0 0 2 121850 CONVERSIONS OF USE 1998 2 151450 7 26250 1999 4 96,500 14 3722197 ADDITIONS TO FOOTPRINT 1998 2 30,671 19 6127338 1999 0 0 10 31155, 146 MULTIPLE RESIDENCES 1998 0 0 2 45950,000 I East Hill Plaza site improvements at parking lot 126,200 1 Ithaca Community Childcare Center change entry vestibule 3 500 1999 2 129,700 12 2,6772993 BUSINESS 1998 0 0 11 1 ,60Q,695 1999 0 0 0 0 AGRICULTURAL 1998 0 0 0 0 1999 0 0 0 0 INDUSTRIAL 1998 0 0 0 0 1999 0 0 14 10,028, 110 EDUCATIONAL 1998 0 0 6 679867300 1 Accessory building with sauna 21000 l Repair front porch 400 1 Demolish and rebuild enclosed porch 400 1 Remodel and replace fireplace and wood stove 6,300 t Reline 2 chimneys 2,068 MISCELLANEOUS 1999 5 19, 168 41 4609031 CONSTRUCTION 1998 4 20, 113 44 640,277 TOTAL NUMBER OF 1999 12 375,368 130 18,6929047 PERMITS ISSUED 1998 10 93 .234 123 17,8787242 TOTAL FEES 1999 12 965 130 24,645 RECEIVED 1998 10 390 123 21 , 105 Date Prepared: December 6, 1999 Dani L. Holford Building/Zoning Department Secretary ATTACHMENT 422 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 17 1 . 101 Bundy Road (Sterling Cottage) - senior citizens residence. 2. 1301 Trumansburg Road - modification to office space. 3. 5 Sandra Place - storage shed 4. 138 East King Road - 24' x 36' detached garage. 5 . 112 Winston Drive - new gas fired boiler/heating system. 6. 167 Kendall Avenue - building upgrade. 7. 289 Culver Road - renovations to garage. 8. 1467 Slaterville Road - install wood stove, existing chimney. 9. 310 Caldwell Road - upgrade of water chlorinating system. 10. 305 Roat Street - enlarge window and remodel bathroom. 11 . 12 Sanctuary Drive - new two-family dwell in& 12. 259 Coddington Road - new two-story modular home. 13 . 305 Muriel Street - 286 square foot attached garage. 14. 81 Whitetail Drive - add recreation room to basement/cellar. 15. 203 West King Road - reline 2 chimneys. 16. 950 Danby Road (Axiohm) - wall partitions - east side of building. 17. 3 John Street - new single-family home. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1999 - 147 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1998 - 121 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 5 1 . 961 Taughannock Boulevard - building code - no violation found. 2. 610 Winston Court, #3 - building code - abated. 3. 1432 Hanshaw Road - building code - pending. 4 , 136 Whitetail Drive - building code - no violation found. 5 . 85 Whitetail Drive - building code - pending. From October 1999 : 1 . 1219 Trumansburg Road - sign - abated- From September 1999 : 1 . 703 Hudson Street Extension - noise - pending. 2. 177 Kendall Avenue - building code - pending. 3 . 116 Kay Street - building code - pending. 4 . 139 Salem Drive - building code - pending. From April 1999: 1 . 172 Calkins Road - property maintenance - pending court appearance November 8 - given till 12/21 /99 to abate. From Mav 1998 : 1 , 155 West Haven Road - building code - application pending. 2 . 220 Haller Boulevard - building code - pending. From March 1998 . I . 1 24 Haller Boulevard - building code ( illegal apartment) - pending. (apartment occupieAl by family member) 3 From February 1998: 1 . 803 Coddington Road - building code (illegal apartment) - pending. (apartment vacant) 2. 611 Elmira Road - building code (illegal apartment) - pending. (apartment vacant) From January 1998: 1 . 110 Winston Drive - building code (illegal apartment) - pending. (building vacant) From October 1997 : 1 . 1447 Trumansburg Road - building code and zoning violation (illegal apartment) - pending. (apartment vacant) From May 1995 : 1 . 1152 Danby Road - zoning and building code - pending legal action. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1999 - 58 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1998 - 63 TOTAL FIELD VISITS THIS MONTH - 84 Uniform Building Code - 61 Local Law and Zoning Inspections - 13 Fire Safety - 7 (6 businesses [1 building], I club) Fire Safety Reinspections - 2 (museum, apartment building) FirelEmergency Occurrences - 1 (kitchen stove) Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 1999 - 937 1 TOTAL FIELD VISITS YEAR TO DATE, 1998 - 905 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE, 1999 - 8 TOTAL SIGN PERMITS YEAR TO DATE, 1998 - 8 ZONING BOARD OF APPEALS 1 MEETING, 2 CASES, AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNESDAY, NOVEMBER 104 1999 7 :00 P.M. By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, November 10, 1999, in Town Hall, 126 East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side), Ithaca, N . Y. , COMMENCING AT 7 : 00 P . M . , on the following matters : APPEAL of Frank Rapponi, Appellant, requesting a variance from the requirements of Article IV, Section 14 and 16 of the Town of Ithaca Zoning Ordinance, to be permitted to create a building lot with a lot width at the street line and at the maximum front yard setback of 20 feet (60 feet and 100 feet required respectively) at 344 Coddington Road, Town of Ithaca Tax Parcel No. 42- 1 -9 . 14, Residence District R- 15 . APPEAL of Anna Stuliglowa, Appellant, David Tyler, Esquire, Agent, requesting a variance from the requirements of Article IV, Section 14 of the Town of Ithaca Zoning Ordinance, to be permitted to maintain a garage with d north side yard building setback of 7 . 8 ± feet ( 10 feet required) at 545 Warren Road, Town of Ithaca Tax Parcel No . 70- 1 -57 , Residence District R- 15 . Said Zoning Board of Appeals will at said time, 7 :00 p . m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person . Individuals with visual or hearing 'impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : November 2 , 1999 Published: November 5 , 1999 2 � TOWN OF ITHACA FINANCIAL REPORTING MONTH ENDING November 30 , 1999 REPORTS SUMMARIZED REVENUE & EXPENDITURES WITH FUND BALANCE AND CASH SUMMARY OF CASH ON HAND INVESTMENT REPORT REVIEW OF BANK COLLATERAL COMPARATIVE REVIEW OF INTEREST EARNINGS PROJECTED FISCAL INTEREST EARNINGS ATTACHMENT # 23 r0r o3° o o N 000000 00 n 00 N a0 C 00 N 0) 6i 00° 1D O h VO N r� t� O O� (ONcc; Lc) V O 00 � In N M w (DD 0 r � O m 0 00 00 ti (D m (D O 00 m r r r r r r r r r U Z69 69 69 69 EJ9 69 69 FA um N 'qt o o (D O0 %rO O O w OD m y CO N N (D (D r 0 (7 (D O N O CO N (j am LO CO O (A r OD CO LO (D z W N 0 (fl 05 r N N O 06 r CY]T 06 0 N O Q a � V N W � V m0o (D q;r00 N CD r r N r r r MJ EA 6A G9 6R GA E9 EA GH a U OVItd' oo ONCC) 000 W Wd } Omm r� C) LO CC) � m v (� a°) N (OD 00 r N r N C7 � LO N � � N N LO (A O CO (/) Q O) LO (D O m r N 00 r W � o3 CO ° ") r v � N v a° C) CO � x a oQ � ,z- LU 10 0 z a z 6H 6f) 69 6fi (fj ER 69 LuZvrnLO oo Or0 00 00 Or (D I� W W JZ Oco0000) COO O m � CON 00DM N �t (D CL a d v o 6 6 v r O O cf r N I� N � � 0D oC O ti r m r o � (D OD so 0 O 0 CO Z � � m OD (D N © ((D v n' w wIr w �- a w 64 64 s � �c-> LO co (n co Q O L �r) V N O Ln r� O) O` O r N r O C6 N O r� N O N N O �W/ LL W 00 O N r r� O ti � O O (D O Li Z V (D r (D m (o m (D O r Q) N W r r r r r r r Iu { EJ9 ER 64 Ca W O rn O 0 0 ( O Q 0) �_ ( ) O 0 LLJ 0' U o r a o W Q `� ¢ v UW zx oo g m ° Dzm _ z Go m Qo oz � � ow (i c� � a- D Q U � w 0 {- W � _= zD- WAR z Q U 0] W QJ Z Q W X z W W Cr d W Z W U) � d Z ¢ — Z W X z U T U > W D W C:, Q , O p ,� > CI � uj i1J Z 2 Z �� COQU 3C* m < ._ . 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D w s EA EA Effl EA Y) EA E» Z = W ~ O o o O M r` o o O C7 N N WO � f) to O m O 0 ti O (7 00 00 O (Y) (D O O CT) O O (o O O � (b c� In r` F� r� N In N N (C) C7 P� N N LL (O NO M N N N m CN N N R ER Ef) Ea EF? EH U z rn w U) rn 0 w rn Z m U Z 2 W U w tu j U) > . w Io � Q wUw � cQ o IL o w '' aU z U) W Qp Ow ��xc w � Oz m C7 wQw : Wo = i w a °tSZ W W 06z z � v� Z z Q � XU Ut1! z (LJQ � wQ � p- w W � z H ww Z V)i f J > U > LU w 7 W Q p 0 0 U I Li w z Q m Z 0 0 o m Q 0 o m 4 w U TOWN OF ITHACA CASH SUMMARY OF SAVINGS and CHECKING FOR THE MONTH ENDING NOVEMBER 30, 1999 FUND AMOUNT GENERAL - OPERATING $ 919,911 GENERAL - OPERATING 21500 GENERAL - HIGHWAY 22,545 GENERAL - KENDALL RESERVE 21 ,595 GENERAL PART-TOWN - OPERATING 358,467 GENERAL PART-TOWN, REVIEW FUNDS 11 ,506 HIGHWAY - OPERATING 594,080 WATER 295,497 SEWER 11372,977 CAPITAL PROJECT BUILDING RESERVE 242,766 CAPITAL PROJECT HIGHWAY EQUIPM'T RESERVE 39 CAPITAL PROJECT PARKS & OPEN SP RESERVE 181 CAPITAL PROJECT TOWN HALL 828, 173 CAPITAL PROJECT HWY STORAGE SHED CLOSED CAPITAL PROJECT IACOVELLI NEIGHBORHOOD PK 63, 179 CAPITAL PROJECT MECKLENBURG RD WTR MAIN 31501 CAPITAL PROJECT WARREN RD WTR MAIN 271382 CAPITAL PROJECT HIGHWAY EXCAVATOR 653 RISK RETENTION 2936 FIRE PROTECTION 926 FOREST HOME LIGHTING DISTRICT 607 GLENSIDE LIGHTING DISTRICT 297 RENWICK HEIGHTS LIGHTING DISTRICT 375 EASTWOOD COMMONS LIGHTING DISTRICT 267 CLOVER LANE LIGHTING DISTRICT 259 WINNER'S CIRCLE LIGHTING DISTRICT 282 BURLEIGH DRIVE LIGHTING DISTRICT 196 WEST HAVEN RD LIGHTING DISTRICT 816 CODDINGTON RD LIGHTING DISTRICT 517 TRUST & AGENCY - PAYROLL 90273 TRUST & AGENCY - JUSTICE FUNDS 15, 750 DEBT SERVICE 7,085 TOTAL $ 4, 804, 536 Pace . TOWN OF ITHACA INVESTMENT REPORT FOR THE MONTH ENDING NOVEMBER 30, 1999 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS) RATE DATE PRINCIPAL EARNINGS GENERAL FUND 9/28/99 76 525% 12113/99 $ 250,000 $ 21771 SEWER FUND 9/28/99 76 515% 12/13/99 $ 463 ,000 $ 51132 CAPITAL PROJECT FUND - BUILDING RESERVE 10/20199 42 5.30% 12/1 /99 $ 32,000 $ 198 CAPITAL PROJECT FUND - PARKS & OPEN SPACE RESERVE 10/20/99 42 5.30% 12/1199 $ 801000 $ 495 CAPITAL PROJECT FUND - TOWN HALL 8/16199 119 5. 10% 12/13/99 $ 8457000 $ 147245 RISK RETENTION FUND 10/20/99 42 5. 30% 12/1199 $ 57, 000 $ 352 FIRE PROTECTION FUND 10/20/99 42 5. 30% 1211 /99 $ 171000 $ 105 TOTAL INVESTED PRINCIPAL @ 11 /30/99 $ 11744, 000 TOTAL ESTIMATED INTEREST EARNINGS @ 11 /30/99 $ 23, 298 SUMMARY OF INTEREST EARNINGS COMPARATIVE REVIEW OF INTEREST EARNINGS BUDGET VS ACTUAL FOR THE PERIOD ENDING NOVEMBER 30, 1999 FUND ACTUAL BUDGET OVER EARNINGS EARNINGS ( UNDER) GENERAL $ 58, 198 $ 45,000 $ 13, 198 GENERAL - KENDALL RESERVE 228 - 228 GENERAL PART-TOWN 5,668 59000 668 HIGHWAY 11 ,814 10,000 1 .814 WATER 25,590 28,000 (2,410) SEWER 629875 24,000 38,875 CAPITAL PROJECT - BUILDING RESERVE 17,439 - 17,439 CAPITAL PROJECT - HIGHWAY EQUIPM'T RESERVE 2, 128 - 29128 CAPITAL PROJECT - OPEN SPAC PLAN RESERVE 2,280 - 2,280 CAPITAL PROJECT - TOWN HALL RENOVATION & CONSTR 667927 - 66,927 CAPITAL PROJECT - HWY STORAGE SHED 545 - 545 CAPITAL PROJECT - IACOVELLI PARK 29813 - 2,813 CAPITAL PROJECT - MECKLENBURG RD WATER MAIN 404 - 404 CAPITAL PROJECT - WARREN RD WATER MAIN 2,317 - 29317 CAPITAL PROJECT - HIGHWAY EXCAVATOR 652 - 652 RISK RETENTION 2,225 1 ,200 11025 FIRE PROTECTION 33,388 17,000 16,388 COMBINED LIGHT DISTRICTS 234 - 234 DEBT SERVICE 1 ,508 200 1 ,308 TOTAL YEAR TO DATE EARNINGS $ 297, 233 $ 130,400 $ 166,833 PERCENT OF BUDGET EARNED 228% PERCENT IN EXCESS OF BUDGET 1218% Page 1 of TOWN OF ITHACA COMPARARTIVE INTEREST EARNINGS PROJECTION FOR THE YEAR ENDING ENDING DECEMBER 31 , 1999 DESCRIPTION EARNINGS TOTAL YEAR TO DATE EARNINGS AS OF 11 /30/99 $ 297,233 ADD: INTEREST TO BE EARNED FROM O1S CD's 23,298 TOTAL PROJECTED EARNINGS $ 320,531 LESS: BUDGETED 1999 EARNINGS 130,400 EARNINGS OVER (UNDER) BUDGET $ 190, 131 PERCENT OF EXCESS TO BUDGET 143 . 8% ' ci2 1 TOWN OF ITHACA REVIEW OF BANK COLLATERAL AS OF NOVEMBER 30, 1999 SAVINGS $ 41804 ,536 CHECKING _ INVESTMENTS 1 1744,000 TOTAL CASH ON DEPOSIT $ 69548, 536 FDIC INSURANCE 200,000 FMV COLLATERAL ON DEPOSIT 717541455 OVER (UNDER) COLLATERALIZED $ 1 ,405, 919 CASH ASSETS COLLATERALIZED OF FMV 118% Wage 1 Zq Town Board Meeting 12/13/99 Agenda No . 18 (g ) Human Resources Specialist report for November WELLNESS : This year the Town offered the flu shot for free to the employees . This offer had a great turn out with 47 % participation . 30 shots where given , 7 from SCLIWC , 14 from highway and the rest from town hall . EDUCATION AND TRAINING : I attended a session put on by Bond , Schoeneck and King , LLP , in Binghamton entitled " Disability Discrimination" . The main focus of this presentation was reasonable accommodation , and what that might mean to an employer. The speaker also reviewed some of the most current court decisions regarding disabilities and touched on the relation of ADA, FMLA, and workers' compensation . The Human Resources Management Program that I was attending through Cornell University finished in November. I appreciate the chance to attend this program as I learned a great deal that I feel can be applied on a daily basis. Of course one of the best things that comes out of a program such as this is the networking that occurs. The topics covered by this program were ; Management Practices , General Employment Practices , Staffing , Human Resources Development , Compensation and Benefits, Employee and Labor Relations and Health , Safety and Security. Lisa Titti , Network/Records Specialist, and myself attended the November, SHRM meeting that was entitled " Internet Risk and Liability" . This program addressed issues surrounding the Internet and employees using it. The speakers were from Cornell University so they explained some of the discipline issues that have arisen and some of the legal battles due to the Internet. Their recommendation that they highly suggested was to develop policies and procedures for the employees to follow when using the Internet . Both Lisa and I felt better as the Town is one step ahead by already having these established . PERSONNEL : Interviews were conducted for the Principal Account Clerk/Typist position open in the accounting office . The position was offered to the top 2 candidates and they both turned down the offer. As the Budget Officer and I were interviewing from those signed up to take the exam , it has been decided to put off trying to hire someone until the list of eligible candidates is available in February 2000 . During the interim , Deborah Kelley , Deputy Town Clerk has been helping out whenever possible thanks to departmental cooperation . For the next period of time Al and I are addressing the availability of temporary help . ATTACHMENT # 24