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HomeMy WebLinkAboutTB Minutes 1999-10-04 qty OF 1p 9 'TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING October 4 , 1999 5 : 30 O 'clock p . m . AGENDA 1 . Call to Order. 2 . Pledge of Allegiance . 3 . Report of Tompkins County Board of Representatives . 4 . Report of Fire Commissioners . 5 . 6 : 00 O 'clock p . m . - PERSONS TO BE HEARD . 6 . 6 : 15 O 'clock p . m . - PUBLIC HEARING : To consider an amendment to the ORDINANCE AMENDING AND RESTATING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" . 7 . Consider SEQR related to an amendment to the " ORDINANCE AMENDING AND RESTATING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" . 8 . Consider adoption of an amendment to the " ORDINANCE AMENDING AND RESTATING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" . 9 . 6 : 30 O 'clock p . m . - Consider referral of rezoning request to the Planning Board for the Cornell University North Campus Residential Housing rezoning proposal . 10 . Discuss public hearing date to consider the Cornell University North Campus Residential Housing rezoning proposal . 11 . Set public hearing date to consider an amendment to the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC ) Bolton Point Water System Agreement to Change Water Rate Schedule . 12 . Presentation of the 2000 Southern Cayuga Lake Intermunicipal Water Commission ( SCLIWC ) Tentative Budget. TB Mtg . 10/4/99 Agenda Page 2 . 13 . Set date for public hearing to consider adoption of the 2000 SCLIWC Budget . 14 . Consider renewal of contracts for services in the year 2000 with the following : a . Gadabout Transportation Services , Inc . b . Tompkins County Society for the Prevention of Cruelty to Animals c . Tompkins County Senior Citizens Council d . The DeWitt Historical Society e . Human Services Coalition f. Joint Youth Commission g . Coddington Road Community Center 15 . Consider approval of Elected Officials Salaries for 2000 . 16 . Consider approval of employee salaries for 2000 . 17 . Presentation : 2000 Town of Ithaca Tentative Budget . 18 . Set public hearing dates to consider the 2000 Assessment Rolls for Special Benefited Areas . 19 . Set public hearing date to consider the adoption of the 2000 Town of Ithaca Budget . 20 . Consider acceptance of the remainder of Peach Tree Lane . 21 . Consider legal action regarding unsafe building at 339 Stone Quarry Road . 22 . Consider designation of Tutelo Park . 23 . Consider appraisal results for Purchase of Development Rights sites . 24 . Consider authorization for further appraisal on site related to the Purchase of Development Rights Program . 25 . Consider approval of 1999 Budget Modification regarding Interfund Transfers , Open Space Reserve . TB Mtg . 10/4/99 Agenda Page 3 . 26 . Consent Items - Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 9/2/99 , 9/ 13/99 b . Town of Ithaca Warrants c . SCLIWC Warrants d . Records Management Disposition Listing e . Authorize Phase III of Historic Resources Survey 27 . Report of Town Committees , 28 . Reports of Town Officials : a . Town Clerk/Receiver of Taxes b . Director of Engineering c . Highway Superintendent d . Director of Planning e . Director of Building/Zoning f. Human Resources Specialist g . Budget Officer h . Attorney for the Town 29 . Review of Correspondence . 30 . Consider motion to ADJOURN . ADDITIONAL 1 . Consider Warren Road Water Main replacement Change Order No . 2 . TOWN OF ITHACA TOWN BOARD OCTOBER 4 , 1999 5 : 30 PM At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at the Town Hall , 126 East Seneca Street , there were present : PRESENT: Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov, Councilwoman ; David Klein , Councilman ; Ed Conley, Councilman ; Bill Lesser, Councilman ; Tom Niederkorn , Councilman . PRESENT: Joan Lent Noteboom , Town Clerk; John Barney, Attorney for the Town ; Dan Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent ; Jon Kanter, Director of Planning ; Andy Frost , Director of Building/Zoning; Al Carvill , Budget Officer; Judy Drake , Human Resource Specialist ; George Frantz, Assistant Town Planner. OTHERS: Robert Romanowski , Ithaca Fire Department ; Bruce Brittain , 135 Warren Road ; Chris Furst , Ithaca Times ; Douglas Brittain , 135 Warren Road ; Daniel Chapman , 626 Stewart Avenue Apartment #4 ; Matt Lopes , 40 Highgate Circle ; Karen Westmont , 206 Forest Home ; Erica Schiff, 100 Graham Road ; Lauren Bishop , Ithaca Journal ; Stan Seltzer, 228 Forest Home Drive ; Mary Raddant Tomlan , 200 Delaware Avenue ; Joel Harlan , Town of Dryden ; Kathy Wolff , Trowbridge and Wolff. Call to Order : The Supervisor called the meeting to order at 5 : 34 p . m . , and led the assemblage in the Pledge of Allegiance . Agenda Item No. 4 — Report of Fire Commissioners. Robert Romanowski , Ithaca Fire Department — All equipment and systems have been decompliant or remedied for Y2K with the exception of two items . We have not heard any more on the Ravener decision . We are awaiting final review. There have been no new discussions between Ithaca Fire Department and the Police Department . Fire prevention personnel are now conducting the inspection of places of assembly. Future month ' s inspections will be included in the monthly report . The steamer project painting is underway and it will be transported to the Vet Volunteers soon . Ithaca College will install Internet service for Station 5 . Ithaca College is being more cooperative . Training on water rescue continues . The fire department is taking a small group and instructing them . They are using this group as teachers . Agenda Item No. 5 — PERSONS TO BE HEARD Bruce Brittain , 135 Warren Road — The idea of rezoning the area to a proposed recreation zone does make sense . It makes a lot of sense to have a recreation zone for the Town to be used in a variety of different locations . TOWN BOARD PAGE 2 OCTOBER 4, 199 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED am concerned that the proposed zoning would allow Cornell University' s proposal to move forwar do not support the Cornell University plan as it is . Traffic is a major concern for Forest Home . The proposed new road has the potential to reduce traffic slightly during peak hour in Forest Home . The high turnover parking lot at Helen Newman will cause an increase in traffic. The Cradit Moore House should be preserved on site. The beautiful slope is being disturbed . The rezoning supports the current proposal . The proposal will create other problems . It would be nice to have measures taken to prevent or mitigate potential problems . See Attachment # 1 . Joel Harlan , Town of Dryden — I see a problem with the traffic flow in this area . There will be major traffic jams in Cayuga Heights and Forest Home . A moratorium was placed on businesses , then a moratorium needs to be put on this project . Allowing this project shows that the Town is favoring money over people . Agenda Item No 11 — Public Hearing Date- Amendment to the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) Bolton Point Water System Agreement to Change Water Rate Schedule. Supervisor Valentino — The rate change is a rate that we charge ourselves as partners . It is not a rate change to our individual consumers . The public hearing is set for November 4 , 1999 at 6 : 4 p . m . Resolution No. 159 - Amendment Southern Cavvc7a Lake lntermunici al Water Commission Wat Rate Agreement to Chancre Water Rate Schedule. BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on November 4, 1999 at 6:45 o 'clock p. m. in order that the governing Town Board may consider amending the Southern Cayuga Lake Intermunicipal Water Commission Water System Agreement to Change Water Rate Schedule by decreasing charges as approved by the Southern Cayuga Lake Intermunicipal Water Commission. MOVED Supervisor Valentino, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye, Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No 12 Presentation of 2000 Southern Cayuga Lake Intermunicipal Water Commission ( SCLIWC) Tentative Budget . Councilman Niederkorn — Is the estimate for what the actual expenses will be or for next year? Supervisor Valentino — It was our budget for 1999 . The budget for 2000 is much lower. It is abo $300 , 000 less . This is because we did not budget for any capital projects . The capital projects TOWN BOARD PAGE 3 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED 'be taken from the Intermunicipal Agreement . The reserve fund is estimated to be close to $300 , 000 . Ilt is higher than our budget . We need to spend down some of the money. Councilman Niederkorn — Will the water rates be reduced over time ? Supervisor Valentino — We reduced the water rate to our customers by a nickel last year. The rate that we pay is a reduced by a quarter. We did not reduce it to the customers because we wanted to see what it would do . The intent is to give a good water source. Resolution No. 160 - Southern Cavuga Lake Intermunicipal Water Commission 2000 Budget. WHEREAS, the Town Supervisor and the Southern Cayuga Lake Intermunicipal Water commission (SCLIWC) have presented the 2000 SCLIWC Tentative Budget to the Town Board for their review; and WHEREAS, the Town Board has reviewed the said 2000 SCLIWC Tentative Budget, now, therefore be it RESOLVED, the governing Town Board hereby adopts the 2000 SCLIWC Tentative Budget as the 2000 Preliminary SCLIWC Budget; and, be it further RESOLVED, the governing Town Board hereby authorizes and directs the Town Clerk to advertise for a public hearing to be held at the next regular meeting of the Town Board at 6:50 o 'clock p. m. , November 4, 1999, in order that they may consider the adoption of the 2000 Preliminary SCLIWC Budget as the 2000 SCLIWC Budget. MOVED Supervisor Valentino, SECONDED Councilman Lesser. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 13 — Public Hearinq Date : Adoption of 2000 SCLIWC Budget Supervisor Valentino — This public hearing is set for November 4 , 1999 at 6 : 50 p . m . Resolution No. 160 - Public Hearing Date Southern Cayuga Lake Intermunicipal Water Commission 2000 Budget. WHEREAS, the Town Supervisor and the Southern Cayuga Lake Intermunicipal Water commission (SCLIWC) have presented the 2000 SCLIWC Tentative Budget to the Town Board for their review, and WHEREAS, the Town Board has reviewed the said 2000 SCLIWC Tentative Budget; now, therefore be it TOWN BOARD PAGE 4 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, the governing Town Board hereby adopts the 2000 SCLIWC Tentative Budg as the 2000 Preliminary SCLIWC Budget, and, be it further RESOLVED, the governing Town Board hereby authorizes and directs the Town Clerk to advertise for a public hearing to be held at the next regular meeting of the Town Board at 6:50 o 'clock p. m. , November 4, 1999, in order that they may consider the adoption of the 2000 Preliminary SCLIWC Budget as the 2000 SCLIWC Budget. MOVED Supervisor Valentino, SECONDED Councilman Lesser. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 14 — Renew of Contracts for Services in the Year 2000: Supervisor Valentino — These are organizations that we have funded on a regular basis . The increases were minimal this year. a . Gadabout Transportation Services, Inc. ft Resolution No. 161 — Funding/Authorization to Execute Supolemental Agreement Gadabo TransAortation Services, Inc. 9 WHEREAS, Gadabout Transportation Services, Inc. provides transportation services to Town of Ithaca residents who are 60 years of age and over and/or disabled; and WHEREAS, Gadabout Transportation Services, Inc. is requesting payment in the amount of $ 10, 142 in the year 2000 to provide t hese services; and WHEREAS, it is necessary for the governing Town Board to approve the said payment amount and enter into a supplemental agreement with the Gadabout Transportation Services, Inc. to provide these said services pursuant to the agreement between the parties dated March 3, 1998y- now, therefore be it RESOLVED, the governing Town Board does hereby approve the payment of $ 10, 142. 00 in the year 2000 to Gadabout Transportation Services, Inc. ; and, be it further RESOLVED, the Town Supervisor is hereby authorized and directed to execute a supplemental agreement for the year 2000 on behalf of the Town of Ithaca with Gadabout Transportation Services, Inc. pursuant to the agreement between the parties dated March 3, 1998. MOVED Councilman Conley, SECONDED Councilman Lesser. A vote on the motion resulted follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, a TOWN BOARD PAGE 5 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. b. Tompkins County Society for the Prevention of Cruelty to Animals . Resolution No. 162 - 2000 Funding/Authorization to Enter Into Agreements Tompkins County Society for the Prevention of Cruelty to Animals (TCSPCA ). WHEREAS, the Tompkins County Society for the Prevention of Cruelty to Animals (TCSPCA) provides dog control and impoundment services, and administrates a stray cat control program for the Town of Ithaca; and WHEREAS, the TCSPCA is requesting payment in the amount of $ 19, 344 in 2000 to provide the dog control and impoundment services, and the amount of $2, 835 in 2000 to administrate the cat control program; and WHEREAS, it is necessary for the governing Town Board to approve the said payment amounts and enter into agreements with the TCSPCA to provide these said services; now, therefore be it RESOLVED, the governing Town Board does hereby approve the payment of $ 19, 344 and $2, 835 respectively in the year 2000 to the TCSPCA to provide dog control and impoundment services, and to administrate a stray cat control program for the Town of Ithaca; and, be it further RESOLVED, the Town Supervisor is hereby authorized and directed to execute agreements for the year 2000 on behalf of the Town of Ithaca with the TCSPCA upon the advice of the Attomey for the Town as to any changes or amendments that may be deemed necessary. MOVED Councilwoman Grigorov, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. c . Tompkins County Senior Citizens Council . Resolution No. 163 — Fundina/Authorization to Execute Supplemental Agreement Tompkins Countv Senior Citizens ' Council. Inc. WHEREAS, the Tompkins County Senior Citizens ' Council, Inc. provides programs and services to benefit the Town of Ithaca Senior Citizen residents; and WHEREAS, the Tompkins County Senior Citizens ' Council Inc. is requesting payment in the amount of $7, 705 in 2000 to provide these said programs and services; and TOWN BOARD PAGE 6 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED WHEREAS, it is necessary for the governing Town Board to approve the said payme amount and enter into a supplemental agreement with the Tompkins County Senior Citizens Counci , Inc. to provide these said services pursuant to the agreement between the parties dated March 3, 1998; now, therefore be it RESOLVED, the governing Town Board does hereby approve the payment of $7, 705 in the year 2000 to the Tompkins County Senior Citizens ' Council, Inc. ; and, be it further RESOLVED, the Town Supervisor is hereby authorized and directed to execute a supplemental agreement for the year 2000 on behalf of the Town of Ithaca with the Tompkins County Senior Citizens ' Council, Inc. pursuant to the agreement between the parties dated March 3, 1998, MOVED Councilman Lesser, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkom, aye. Carried unanimously. d. The DeWitt Historical Society. Councilman Lesser — Some resolutions mention a supplemental agreement and others do not . I there additional activity? Supervisor Valentino — With some of them we need to do a secondary contract because we a reimbursed by the County. Attorney Barney — This is so that we do not have to redo the entire agreement each year. Resolution No 164 Funding/Authorization to Execute Agreement DeWitt Historical Society of Tompkins County. WHEREAS, the DeWitt Historical Society of Tompkins County provides historical services to the Town of Ithaca; and WHEREAS, the DeWitt Historical Society of Tompkins County is requesting payment in the amount of $7, 880 in 2000 to provide these services; and WHEREAS, it is necessary that the Town Board approve the said payment amount and enter into an agreement with the DeWitt Historical Society of Tompkins County to provide these services in 2000; now, therefore be it RESOLVED, the governing Town Board does hereby approve the payment of up to $7, 880 in the year 2000 to the DeWitt Historical Society of Tompkins County to provide historical services t the Town of Ithaca; and, be it further TOWN BOARD PAGE 7 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, the Town Supervisor is hereby authorized and directed to execute a supplemental agreement for the year 2000 on behalf of the Town of Ithaca with the DeWitt Historical Society of Tompkins County pursuant to the agreement between the parties dated March 3, 1998. MOVED Councilman Klein, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. e. Human Services Coalition . Resolution No. 165 - Funding/Authorization to Execute Supplemental Agreement Human Services Coalition. WHEREAS, the Human Services coalition provides Human Services Planning and Coordination services for the Town of Ithaca; and WHEREAS, the Human Services Coalition is requesting payment in the amount of $2, 875 in 2000 to provide these said services; and WHEREAS, it is necessary for the governing Town Board to approve the said payment amount and enter into a supplemental agreement with the Human Services Coalition to provide these services pursuant to the agreement between the parties dated March 3, 1998; now, therefore be it RESOLVED, the governing Town Board does hereby approve the payment of $2, 875 in the year 2000 to the Human Services Coalition; and be it further RESOLVED, the Town Supervisor is hereby authorizes and directed to execute a supplemental agreement for the year 2000 on behalf of the Town of Ithaca with the Human Services Coalition pursuant to the agreement with the parties dated March 3, 1998, MOVED Councilman Lesser, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. f. Joint Youth Commission . Resolution No. 166 — Fundino/Authorization to Enter Into Agreements for Youth Services as Recommended by the Joint Youth Commission WHEREAS, the Joint Youth Commission has requested that the Town of Ithaca allocate $ 109, 341in the year 2000 to provide funding for youth services in the Town of Ithaca; and TOWN BOARD PAGE 8 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED WHEREAS, the Town of Ithaca would receive $60, 642 in aide from Tompkins County to offs a portion of this expense; and WHEREAS, it is necessary that such funding be approved, and that the Town of Ithaca enter into contracts and sub-contracts with Tompkins County, the City of Ithaca Youth Bureau, the Learning Web, Cornell Cooperative Extension, and the Ithaca Invaders to provide these services; now, therefore be it RESOLVED, the governing Town Board does hereby approve the payment of $ 109, 341 in the year 2000 as recommended by the Joint Youth Commission to provide the said youth services; and, be it further RESOLVED, the Town Supervisor is hereby authorized and directed to execute the necessary agreements and subcontractor agreements on behalf of the Town of Ithaca with any changes or amendments as may be deemed necessary upon the advice of the Attorney for the Town to provide the said youth services; and, be it further RESOLVED, the Attorney for the Town is hereby authorized and directed to continue negotiations with the Tompkins County Attorney to reach a mutually acceptable arrangement for the removal of the indemnification provisions in all contracts and agreements with Tompkins County. MOVED Supervisor Valentino, SECONDED, Councilwoman Grigorov. A vote on the motion result as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, ay , Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. g. Coddington Road Community Center . Supervisor Valentino — I am going to work with the County to see if they will pay some contracts directly . Resolution No 167 Authorization for Increase in Compensation Coddinqton Road Community Center for Use of Facilities. WHEREAS, the Town of Ithaca has an agreement with the Coddington Road Community Center, Inc. (CRCC) for the use of certain facilities owned by the CRCC on Coddington Road, Ithaca , New York by the residents of the Town; and WHEREAS, the agreement provides for a stated level of compensation unless the parties agree to differing amounts; and WHEREAS, the parties wish to set the agreement amount for the year 2000, now, therefor be it TOWN BOARD PAGE 9 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, that the governing Town Board of the Town of Ithaca agrees to pay the CRCC the sum of $6732. 00 for the year 2000 payable on February 1 , 2000, pursuant to the agreement between the Town of Ithaca and the CRCC dates as of May 11, 1992, 114OVED Councilman Conley, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye, Councilman Lesser, aye, Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 15 — Approval of Elected Officials Salaries for 2000. Supervisor Valentino — The increase is a cost of living adjustment of 2%. Councilman Klein — Is there a benefit to rounding out the numbers for the Justices? Judy Drake , Human Resource Specialist — It divides evenly in 26 paychecks . Resolution No. 168 - 2000 Proposed Elected Officials Salaries. WHEREAS, the governing Town Board of the Town of Ithaca has reviewed the proposed salaries for the elected officials for the year 2000; now, therefore be it RESOLVED, that the following salaries are hereby proposed for the elected officials of the Town of Ithaca for the year 2000, and be it further RESOLVED, the Town Clerk is hereby authorized and directed to publish the said proposed salaries as required by Section 108 of the Town Law. SUPERVISOR $30, 600. 00 TOWN BOARD MEMBERS (6) $ 6, 450. 00 each TOWN JUSTICES' (2) $ 12, 318. 08 each MOVED Councilman Conley, SECONDED Councilman Lesser. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 16 — Approval of Employees Salaries for 2000 Councilman Lesser — Is this roughly the same level of increase ? Supervisor Valentino — We have a system that we have put in place . It moves people through a system of getting to the maximum rate . Mrs . Kelley and Ms . Coates received an extra amount in July TOWN BOARD PAGE 10 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED due to the extra work they took on with their department being down a staff person . It basicall follows the program that is put in place . The classification system has not had a review since it was put in place 5 years ago . The County established this system . It is a point system that they have developed . They do not really fit into the needs of the Town . I have talked with the Department Heads about reviewing the system . We would be setting up new criteria and a system . It would then come before the board . Resolution No 169 - 2000 Employee 's Wages. WHEREAS, the governing. Town Board has reviewed the proposed wages for the Town of Ithaca employees for the year 2000 as presented by the Town Supervisor, now, therefore be it RESOLVED, the governing Town Board of the Town of Ithaca hereby approves the said wages for the Town of Ithaca employees for the year 2000 as presented by the Town Supervisor, and as filed in the Human Resource office. MOVED Supervisor Valentino, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkor aye. Carried unanimously. A enda Item No. 18 — Public Hearin Dates: 2000 Assessment Rolls for Special Benefite Areas . Supervisor Valentino — The public hearings are set for November 4 , 1999 from 6 : 55 p . m . to 7 : 05 p . m . Resolution Non 170 - Public Hearing Dates Special Benefit Districts. BE IT RESOLVED, the Town Clerk is hereby authorized and directed to advertise for Public Hearings to be held at the next regular of the tfo�owing 2000 Assessment November Rolls �or SpecialetBenefit following times, for the considerat on Districts: 6:55 p. m. - Forest Home Lighting District 6:56 p. m. - Glenside Lighting District 6:57 p. m. - Renwick Heights Lighting District 6:58 p. m. - Eastwood Commons Lighting District 6:59 p. m. - Clover Lane Lighting District 7:00 p. m. - Winners Circle Lighting District 7.01 p. m . - Burleigh Drive Lighting District 7.02 p. m. - West Haven Road Lighting District 7. 03 p. m. - Coddington Road Lighting District 7:04 p. m. - Water Improvement Benefit District TOWN BOARD PAGE 11 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED 7: 05 p. m. - Sewer Improvement Benefit District MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 20 — Acceptance of the Remainder of Peach Tree Lane. Fred Noteboom , Highway Superintendent — We excepted the first portion of Peach Tree Lane . When the corporation paved that portion , they paved the second portion . The second portion is now paved and finished . Councilman Klein — Does it continue? Mr. Noteboom — When the Mancinni ' s complete their development it will extend . Councilman Klein — Is there a turn around ? Mr. Noteboom — There is a turn around on the end , but it is only on the right-of-way. Attorney Barney — Should I be looking to get more area for a turn around ? Mr. Noteboom — No . We will be using a one ton truck to be plowing . We have adequate room . The Town will be accepting Hammer Lane when we accept the last portion . This will allow for a turn around . It will be room enough for a fire truck to turn around . Daniel Walker, Director of Engineering — The sewer line follows Peach Tree Lane . We do have a 20- foot right-of-way for expansion . Mr . Noteboom — We might want to look into expanding the turn around . Councilman Klein — Does this meet subdivision requirements ? Mr. Walker — This was as shown on the subdivision requirements . There was not a cul-de-sac shown on the subdivision . Supervisor Valentino — We can approve this with the addition to it being in compliance with the subdivision approval . We will also need land for a temporary turn around on Peach Tree Lane . Resolution No. 171 - ACCEPTING DEED TO PEACHTREE LANE SAPONI MEADOWS SUBDIVISION, FOR DEDICATION. TOWN BOARD PAGE 12 OCTOBER 4 , 199 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED WHEREAS, Eddy Hill, Inc. is offering for dedication to the Town of Ithaca the rest of th highway purposes approximately 455 feet of property shown as the continuation of Peachtree Lan on the Subdivision Map entitled "Saponi Meadows Subdivision Seven Mile Drive, Town of Ithaca, Tompkins County, New York State prepared by Robert S. Russler, Jr. , Sheet 3 of 7 dated March 14, 1994 '; and WHEREAS, the intersection of the south line of Peachtree Lane is located on Seven Mile Drive approximately 3, 295 feet from the intersection of centerline of Seven Mile Drive and the centerline of New York State Route 13; and WHEREAS, the Town Superintendent of Highways has recommended the acceptance of said parcel for dedication for highway purposes; and WHEREAS, the Town Board has been advised by the Town Superintendent of Highways that said road has been constructed in accordance with the Town of Ithaca Highway specifications; NOW THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby accepts title to the rest of the Peachtree Lane, approximately 455 feet subject to the following conditions: (a) Approval of title to said road by the Attorney for the Town. (b) The execution of an agreement in form and substance satisfactory to the Town Supervisor with the advice of the Attorney for the Town pursuant to which the developer agrees to continue to pay all real estate taxes on the road conveyed until such time as the Tompkins County Assessment Department transfers said parcel to the exempt tax roll. (c) Inclusion of adequate land as determined by the Town Highway Superintendent for a turnaround, if not shown on current subdivision map. MOVED Supervisor Valentino, SECONDED Councilman Lesser. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No 22 — Designation of Tutelo Park. Resolution No. 172 - Namincl Future Town Park on Bostwick Road "Tutelo Park" In Commemoration of the Native American Tutelo People. -TOWN BOARD PAGE 13 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED WHEREAS, the Town of Ithaca has obtained for park and recreation purposes a parcel of land tn the south side of Bostwick Road approximately 400 feet west of its intersection with Five Mile Drive and comprising 8. 5 acres, and WHEREAS, the Town of Ithaca Park, Recreation and Open Space Plan, adopted by the Town Board on December 9, 1997 recommends the development of the above-referenced parcel as a community park, and WHEREAS, the Tutelo people were a small Native American Tribe which migrated from southern Virginia to the Inlet Valley of the Town of Ithaca in the 1700s to live under the protection of the Cayuga Nation, and WHEREAS, the Tutelo people represent an important but little known facet of local and regional history and culture, and WHEREAS, historical records indicate that said parcel of land is in close proximity to the site of Coreorgonel, the main Tutelo community within the Inlet Valley prior to its unfortunate destruction during the American Revolutionary War and their subsequent exodus to Ontario Province, where their descendants still reside, and WHEREAS, the Town Board desires to increase awareness of the significance of Native American history and culture in the Town of Ithaca, and their legacy to Town residents today; NOW, THEREFORE, be it RESOLVED, that the Town Board hereby designates the above referenced future Town of Ithaca park "Tutelo Park" in commemoration of the native American Tutelo people. MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 26 — Consent Items . Resolution No 's: 173(a)4 73(e) - Consent Agenda Items. BE IT RESOLVED, the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No. 26(a)-26(e) as presented on the individual resolution. MOVED Supervisor Valentino, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; -TOWN BOARD PAGE 14 OCTOBER 4 , 199Wk APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkor aye. Carried unanimously. a. Town Board Minutes — 9/2/99 , 9/13/99. Resolution No. 173(a) - Approval of Town Board Minutes. WHEREAS, the Town Clerk has presented the Town Board Meeting Minutes for the special meeting held on September 2, 1999, and for the regular meeting held on September 13, 1999 to the Town Board for their review and approval, and WHEREAS, the Town Board has reviewed the minutes for the said meetings; now, therefore be it RESOLVED, the governing Town Board does hereby approve and adopt the minutes as presented for the special meeting held on September 2, 1999, and the regular meeting held on September 13, 1999 as the official minutes for the said meetings. MOVED Supervisor Valentino, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, ay Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederko aye. Carried unanimously. b. Town of Ithaca Warrants. Resolution No 173(b) - TOWN OF ITHACA WARRANTS. WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore be it RESOLVED, the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 9754061 General Fund Vouchers: $ 104, 354. 09 General Part Town Vouchers: $ 71959. 75 Highway Fund Vouchers: $ 27, 340. 99 Water Fund Vouchers: $259, 939. 35 Sewer Fund Vouchers: $ 102, 473. 59 Lighting District Fund Vouchers: $ 992. 42 Ithaca Town Hall Capital Project: $ 19, 324. 75 TOWN BOARD PAGE 15 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Warren Road Water Main Project: $ 32, 547. 30 Risk Retention Fund: $ 104. 93 Fire Protection Fund: $481 , 250. 60 JWOVED Supervisor Valentino, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Co SCLIWC Warrants. Resolution No. 173(c) - Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) Vouchers. WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment, and WHEREAS, the said vouchers have been audited for payment by the said Town Board, now, therefore be it RESOLVED, that the governing Town Board hereby authorizes payment of the said vouchers. Operating Fund Vouchers: No. 508-543 $80, 490. 76 MOVED Supervisor Valentino, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkom, aye. Carried unanimously. d. Records Management Disposition Listing. Resolution No. 173(d) - Records Management Disposition Listing — See Attachment #2. WHEREAS, the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the State Archives and Records Administration (SARA), Records Retention and Disposition Schedule MU- 1; and WHEREAS, the Town Supervisor, Records Management Officer (Town Clerk), and the other Department Heads have reviewed and approved the disposition of the said records; now, therefore be it ?OWN BOARD PAGE 16 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED RESOLVED, the governing Town Board does hereby authorize and direct the Record Management Officer to dispose of the records as described in the attached listing according to th procedure developed by SARA. MOVED Supervisor Valentino, SECONDED Councilman Klein. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. @. Authorize Phase III of Historic Resources Survey. Resolution No 173(e) - Authorization to Continue Survey of Historic Resources . WHEREAS, the Town of Ithaca is endowed with a number of historically significant structures, many of which have yet to be fully documented, and WHEREAS, the Town is desirous of protecting and preserving the historic resources within its boundaries, and WHEREAS, the Historic Preservation Planning Program at Cornell University has th resources and expertise available with which to carry out a survey of historic resources of the TO of Ithaca to the standards and in the format specified by the relevant state and federal histon preservation agencies, as part of its teaching program, and WHEREAS, the Historic Preservation Planning Program at Cornell University successfully completed surveys of the Town 's historic resources in the Renwick and South Hill east of Danby Road East Hill the fall of 1997 and the Heights/Slaterville Road areas a the fall of 1998, and WHEREAS, the Historic Preservation Planning Program at Cornell University anticipates that it will incur total costs for materials, photocopying, transportation and labor of up to $ 1 , 500 per semester, now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca authorizes the Historic Preservation Planning Program at Cornell University to continue work on a historic resources survey of the southwest portion of the Town of Ithaca, or the area bounded approximately by Danby Road on the east and Poole Road and Elm Street on the north, or other portion of the town to be agreed upon by the Town Planning staff and the Cornell Historic Preservation Planning Program, under the direction of the Town Planning Department, at a cost not to exceed $ 1 , 500 for the 199912000 academic year at Cornell University, to be charged to General Part Town Fund Account B8020. 4061 (Planning Study). -TOWN BOARD PAGE 17 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED MOVED Supervisor Valentino, SECONDED Councilman Klein. A vote on the motion resulted as follow: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Additional Agenda Item No. 1 — Warren Road Chance Order. — See Attachment #3. Mr. Walker — The contractor had a lot of trouble with the water main . The result was the existing system was leaking . To isolate the new work from the old work a new valve was inserted . This was the cost of the installation of the valve . The contractor spent 4 or 5 days trying to find the leak. Supervisor Valentino — Where is it located ? Mr. Walker — It is located at the intersection of Townline Road and Warren Road . Resolution No. 174 - Chancre Order No. 2 Contract for the Replacement of the Warren Road Water Main. WHEREAS, a new section of 10 inch water main on Warren Road would not pass hydrostatic tests required byAWWA C-600 Standards due to connection to an existing 10 inch Gate Valve which required the installation of a new 10 inch Gate Valve during execution of the Warren Road Water Main Replacement Contract, and WHEREAS, this was extra work that the contractor was required to perform under a Work Directive issued 9123199, and WHEREAS, the Director of Engineering has determined that $692. 66 in total is a fair price for completing the work and has prepared the appropriate change order, and WHEREAS, the Director of Engineering has determined that the cost of installing the 10 inch Gate Valve is an appropriate charge to the Warren Road Capital Project Fund appropriation line H5- 8340. 200, now, therefore, be it RESOLVED, that the Town Board hereby authorizes approval of Change Order #2 to the Warren Road Water Main Replacement Contract with Glenn Farr Excavating, Inc. MOVED Supervisor Valentino, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 6 — PUBLIC HEARING : " ORDINANCE AMENDING AND RESTATING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" . TOWN BOARD PAGE 18 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Supervisor Valentino opened the public hearing at 6: 15 p. m. The Town Clerk had proof of postin and publication. Bruce Brittain , 135 Warren Road — Does this include the south side by Caldwell Road ? Mr. Noteboom — Yes. Mr. Brittain — There are new stop signs at the intersection of Campus Road and Caldwell Road . There is also a new stop sign at Caldwell and Forest Home . The modifications have improved the safety and function of the intersections . Supervisor Valentino closed the public hearing at 6: 17 p. m. Agenda Item No. 7 — SEQR : " ORDINANCE AMENDING AND RESTATING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" . — See Attachment #4. Resolution Noe 175 = SEQR Ordinance Amendina the Ordinance Reaulatina Traffic and Parkinq in the Town of Ithaca To Establish Stop Signs on Caldwell Road and Whitetail Drive. WHEREAS, this action is the adoption of an ordinance amending the ordinance regulatin traffic and parking in the Town of Ithaca, to establish stop signs on Caldwell Road and Whitet Drive; and WHEREAS, this is an unlisted action for which the Town of Ithaca Town Board is legislative determined to act as Lead Agency in environmental review with respect to the adoption of local ordinances; and WHEREAS, the Town Board, at a public hearing held on October 4, 1999, has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts I and II for this action; RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED Councilwoman Grigorov, SECONDED Councilman Niederkorn. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye, Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 8 — ADOPTION : " ORDINANCE AMENDING AND RESTATING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" . — See Attachment #5. TOWN BOARD PAGE 19 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Resolution No. 176 = ADOPTING THE ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO ESTABLISH STOP SIGNS ON CALDWELL ROAD AND WHITETAIL DRIVE. WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on October 4, 1999 at 6: 15 P. M. to heal all interested parties on a proposed ordinance entitled "ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO ESTABLISH STOP SIGNS ON CALDWELL ROAD AND WHITETAIL DRIVE; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed ordinance, or any part thereof; and WHEREAS, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 (State Environmental Quality Review Act) it has been determined by the Town Board that adoption of said proposed local law would not have a significant effect upon the environment and could be processed without further regard to SEQR, and WHEREAS, the Town board is authorized to adopt such ordinance pursuant to Town Law Section 130 and Vehicle and Traffic Law Section 1660, NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said ordinance entitled ( ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO ESTABLISH STOP SIGNS ON CALDWELL ROAD AND WHITETAIL DRIVE", a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that, pursuant to Section 133 of the Town Law, the Town Clerk is directed to (a) Enter such amendatory ordinance into the minutes of the Town Board; (b) Publish such amendatory ordinance or a summary thereof in the official newspaper of the Town and file the affidavit of such publication in the Town Clerk's Office, and (c) Enter a copy of such amendatory ordinance into the Town 's Ordinance Book" maintained by the Town Clerk pursuant to Town Law Section 30(1). MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: ROLL CALL VOTE: Supervisor Valentino, aye; Councilwoman Russell, aye, TOWN BOARD PAGE 20 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesse aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No 21 Legal Action Regarding Unsafe Building at 339 Stone Quarry Road . Andy Frost , Director of Building/Zoning — We have issued a demolition permit to the property owner. For years we have tried to get in contact with the owner . Dealing with the owner has been very diff icult. The owner has not cleaned up the property. The property is in very poor shape . Problems have been recorded since 1980 . The next step is to pass it on to the Attorney for the Town to go to the Supreme Court . The Supreme Court would then order to demolish the building . We have tried to mail several notices to the owner. All the mail has been returned . A notice has been posted on the building that gave her 60 days to respond . After 80 days , she contacted our office and received a demolition permit . Nothing has happened since then . At last contact she said that work would begin on October 16 , Councilman Klein — If it is demolished by the Town , does it put a lien on the property? Mr . Frost — Yes . If the Town waits until October 16 and nothing happens , I would be very comfortable proceeding . Councilman Conley — We can give the owner until October 16 . Mr. Frost — I am concerned that she may remove some garbage and then the Town will not hear fro her again for months . What happens if we proceed to Supreme Court? Attorney Barney — We would file a petition . She would be notified that we are applying for an order to demolish the building. If she appears there will be discussion . Resolution No 177 w Authorization to Commence Proceedings Demolition of Unsafe Building - 339 Stone Quarry Road. BE IT RESOLVED, the governing Town Board hereby authorizes and directs the Attorney for proceedings to the Town, with the assistance ofwn of thacarto demlolis� the bud ng got 339 Stone commence Road as have an order authorizing the To an unsafe building. MOVED Supervisor Valentino, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley, aye; Councilman Lesser, aye, Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 9 — Referral of Re zonI ona Re uest to the Planning Board for Cornell Universillft North Campus Residential Housing Rezoning Proposal . TOWN BOARD PAGE 21 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED upervisor Valentino — I thought that it would be beneficial to the board for Cornell University to give brief description of the changes that have been made . Kathy Wolf , Trowbridge & Wolf — On September 28 , 1999 , the City of Ithaca issued their findings on the project. They also granted preliminary site plan approval for the portion of the project to be located in the City. We have been working closely with the City for over a year. We have gone to numerous meetings and obtained a lot of public input . Most of the input was from the Town of Ithaca residents. The plan has changed substantially from what was initially put forward by Cornell University. The changes have been made in direct response to the residents of the Town of Ithaca . The original proposal proposed that the existing drive off Thurston Avenue would allow you to come in and drop off . It did not allow cars to come through and access the new parking lot . Anyone who wanted to use the new parking lot would have to enter it from Pleasant Grove Road . The concern was that people would have to travel through surrounding neighborhoods to enter the parking lot from Pleasant Grove Road . The current plan allows two-way traffic on this street from either direction . There is not a requirement to enter from Pleasant Grove Road . The traffic analysis for this scheme indicates the potential to reduce existing traffic levels . Councilman Lesser — Will there be traffic calming devices? What kind of balance will there be between the use of the road as a through road ? Ms . Wolff — The road will be 30-feet wide from the intersection of Thurston Avenue to the brick cross walk area . It includes two 10-foot travel lanes with 5400t bicycle lanes on either side . There is another wide crosswalk to the east . The road then widens out to 30 feet wide . People felt that this was too much of a traffic calming measure . The University has now widened the road . To the north there will be a 6- inch curb , 22 400t wide road and then a flush curb with a 5-foot specialty camber band . The large brick pave zone occurs on either end of Helen Newman Hall . This is to alert the motorist to the pedestrians . To the west of this , the bicycle lane merges with the roadway. Councilman Klein — There will be sidewalks along South Balch Drive . Ms . Wolff — There are sidewalks on either side . The intention is to try and collect most of the pedestrians at the crosswalks . The pedestrian bridge across Beebe Lake is also a popular route. Councilman Klein — Is the existing grade going to be changed ? Ms . Wolff — We need to maintain the grade in front of Helen Newman Hall . It is relatively flat in front of the building . There is some resculpting . The road is relatively flat . The crescent includes a 16- inch seep wall . This will be an attractive place for students to hang out . The University is considering the northern entrance to the campus . They made a formal request to the Ithaca-Tompkins Transportation Council to coordinate it . It would be a multiple municipal effort . The thinking is to have the entrance near A- Lot . This would capture more of the vehicles that are currently coming to campus at A- Lot . Traffic calming on Pleasant Grove Road is part of the project . -TOWN BOARD PAGE 22 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Councilman Klein — Would there be another road from A- Lot into North Campus? Jonathan Kanter , Director of Planning — We have not started to discuss that option . Supervisor Valentino — Are there other changes to the plan ? Ms . Wolff — We were able to save additional trees at the Moore House site . The other change was that the University offered two sites for the Moore House , The Pleasant Grove Road site is preferred for many reasons . The current setting can be best replicated on this site . The University is working with Historic Ithaca for the language of their agreement . Historic Ithaca will put a restrictive covenant (on the house . The covenant will remain with the house even if it is sold . The University without any restrictions or agreements will offer the Forest Home site . The Pleasant Grove Road site would have a long term lands agreement . Cornell University has 35-year land leases and 99 year long term ground leases . It is being offered as the 99 year long term ground lease . Mr. Kanter — The board considered the zoning referral at a previous meeting . When that referral was deferred the board asked for two items to be complete . One was the completion of the Final Environmental Impact Statement and it has been completed . Secondly, there was some concern of rezoning the site from Multiple Residence to R-30 . There was a possible range of other educational uses . The board asked that Attorney Barney and staff look at a possibility of an alternative zone . draft recreation zone is before the board this evening . Supervisor Valentino — The board needs to consider the referral to the Planning Board and the ne recreational zone . Councilman Niederkorn — Has the proposed new zone gone before the Codes and Ordinances Committee? Councilman Klein — No . It has not . Councilwoman Grigorov — I would like to see what the Planning Board' s opinion is . We could refer it to the Planning Board . Councilman Klein — The Codes and Ordinances Committee meeting is October 28 , 1999 . Mr . Kanter — The board asked that this be brought directly to the Town Board , Councilman Klein — There are a number o in Ordinances recreational one that is appropriate for discussion . It does need to go before the Codes and Councilwoman Grigorov — It would not get to the Planning Board before the next meeting . Mr . Kanter — It could be referred to the Planning Board and schedule the public hearing for Octob 19 , 1999 . They will be looking at the Preliminary Site Plan , the rezoning , and all issues surroundi -TOWN BOARD PAGE 23 OCTOBER 4 , 1999 thAPPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED e project . The Town has not held a public hearing on this issue . It can also be referred to the odes and Ordinances Committee to look at the recreation zone . There is a chance that there maybe comment from the Codes and Ordinances Committee that would result in some changes to the recreation zone. Supervisor Valentino — Are there comments on the recreation zone? Councilman Niederkorn — Would there be a number of recreational zones ? Is this proposal only for this project? Attorney Barney — It was drafted in a way that it could be usable elsewhere . Ithaca College , Town parks , and community parks could be designated as recreational zones . It could be tailored and limited to this proposal . Councilman Niederkorn — Could this be a Special Land Use District? Attorney Barney — A Special Land Use District was considered . The thought was because of the particular routes and recreational uses that this was an opportunity to create a recreational zone . Special Land Use Districts have been used in the Town . Consultants to the Town have suggested that it have been over used . A SLUD would be a multiple use zone. The recreational zone would be a singular use . Councilman Niederkorn — I do not favor creating a new district every time something cannot be accommodated some other way. We have tiny pieces of land that are zoned for gas stations . Many times in municipalities if something cannot be accomplished one way, they create another district. The City of Ithaca is known for this . There is a multiplicity of districts and it does not seem to coleus into anything . I am not supportive of a special district for this project alone . Councilwoman Grigorov — Do you feel that there would not be another use for a recreational zone in the Town ? Councilman Niederkorn — There might be . There needs to be more than one thing in mind when this is being discussed . Councilwoman Russell — We have discussed a recreational zone before . Councilman Klein — It could be applied to other areas of the Town . Councilman Niederkorn — It could be applied to other privately owned areas . There probably will not be many of them . Ithaca College could be included . The State Parks are questionable . Councilwoman Grigorov — If there is a problem using 19 -30 for this type of recreational purposes , then we do need a recreational zone . m __ TOWN BOARD PAGE 24 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Councilman Niederkorn — We could also use a similar approach . Attorney Barney - This is not site specific . It allows some things that are not contemplated by Cornell University. Supervisor Valentino — We talked about having recreational zones become a part of our new Zoning Ordinance . Attorney Barney — The Town could also consider an institutional zone . Then it could be regulated through site plan and special permits . Councilman Niederkorn — Are we being pressured for time? Attorney Barney — Cornell University is anxious to move ahead . Supervisor Valentino — Cornell University would like this facility open to freshmen in 2001 . Councilman Klein — Some of the uses that have been drafted in terms of structures can be expanded upon . Equestrian and tennis facilities have been discussed for zones . Cornell University facilities on Pine Tree Road would qualify for this . Councilman Niederkorn — Would the Town consider rezoning some areas in the Town that are SLU or R-30 ? Supervisor Valentino — Yes . We would move forward on our total rezoning once the zones have been created . Mr . Kanter — This zone would also include golf courses . The proposals for those areas were conservation zones . Councilman Niederkorn — The general concept of a recreational zone now makes sense . I am concerned about the wealth of details that go into any zoning matter . Attorney Barney — If this is used for this specific project, there will be a specific site plan that will be reviewed by the Planning Board . Nothing else will be able to change on the site plan . Councilman Klein — Lighting of playing fields is mentioned in the proposed zone . In the Cornell University proposal , there is concern that the fields are not illuminated . Nighttime illumination is a concern in the community . The appropriateness of that as a matter of right needs to be questioned . Supervisor Valentino — Are we drafting an ordinance on lighting ? Mr . Kanter — The draft outdoor lighting ordinance is going before the Codes and Ordinanc Committee . TOWN BOARD PAGE 25 OCTOBER 4 , 1999 t APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED ouncilman Niederkorn — It becomes complicated when there is a matter of right and the Zoning rdinance . It becomes unclear as to who has what rights . Councilman Klein — The lighting does not fit into the Cornell University plan . If golf courses are allowed , then the clubhouses should be allowed . I am not sure if the clubhouses should be included . Councilwoman Russell — The parking needs to be taken under consideration . Councilman Niederkorn — The Town Board is referring this to the Planning Board to receive their review. Then it will go to the Codes and Ordinances Committee . Attorney Barney — The Town Board would like to refer this matter to the Planning Board for a public hearing . The Codes and Ordinances Committee will also be reviewing this matter at their October meeting. It will then come back to the Town Board for further review. If this is the case , then the board might want to consider a specific limited SLUD that does only what Cornell University is proposed . The timeframe would be January or February before we had a zone. Mr. Kanter — The same would be true if a SLUD were to be created . Attorney Barney — The SLUD could be based on the site plan . Councilwoman Grigorov — Would there need to be an Environmental Impact Statement ? Attorney Barney — There is an Environmental Impact Statement. Councilman Klein — Should we wait until we receive public input on October 19 ? Councilman Niederkorn — What if we do both ? We could have a recreation district at some point in the future . It could be sent to the Planning Board for review and comment . At the same time we could go ahead with the SLUD describing the specific site plan Cornell University would like to approve . Supervisor Valentino — I am concerned the planning staff's ability and time to work on both projects . Mr . Kanter — I cannot see how we would refer something to the Planning Board for the October 19 meeting that we have not seen yet . We would need to redraft something . We would need to bring it back in order for it to be referred to the Planning Board . Supervisor Valentino — If the Planning Board has a public hearing on October 19 and the Codes and Ordinances Committee has a meeting on October 27, then it can come back to this board in November. I do not see how it would slow us down for it to go to Codes and Ordinances Committee . It might speed things up at the Town Board level . The Codes and Ordinances Committee review helps the board through this process . TOWN BOARD PAGE 26 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Attorney Barney — The concern is that there are some items that might want to be thought about . I might be debated at several levels . A site specific one could be handled in one meeting . Supervisor Valentino — I did not hear a lot of concerns about the proposed zoning . I feel that it should be referred to the Planning Board . Councilman Klein — If the Town Board were to look at it at the November meeting , then we could schedule the public hearing for December. Mr. Kanter — Agenda Item Number 10 on the agenda was to consider setting a public hearing to consider the rezoning . It was a discussion he hearing could did be held n November, but there there because know what the board would decide . The a possibility g could that there may be changes . Supervisor Valentino — The date could be set at this point . When would it have to be advertised ? Attorney Barney — It would need to be advertised by October 25 . Joan Lent Noteboom — I would need to have it to the Ithaca Journal by October 21 to have it advertised by October 25 . Councilman Niederkorn — What if things to do not go smoothly? Would it create an intolerabl situation ? Councilwoman Russell — We could also set a special meeting . Mr. Kanter — The Planning Board public hearing will last for most of the meeting . It may happen that only the Planning Board decision would not occur n1i6theWefollowing ould askmeeting , the Planning currently to cons der one November meeting scheduled , November holding the November 2 meeting . Councilwoman Russell — I do not want the board to feel time pressured . We need to give this careful consideration . Councilman Klein — Even if we were to do a SLUD , we would need to give it careful consideration . Councilman Niederkorn — Does the draft of the SLUD have to go before the Planning Board for review? Supervisor Valentino — Yes . It is like any rezoning . We can refer this to the Planning Board for them to have a public hearing on October 19 . The Codes and Ordinances Committee will be looking at this on October 27 . The Town Board will have it as a discussion item on November 4 depending upon what happens at the Planning Board and Codes and Ordinances Committee meetings . We c request that the Planning Board consider holding a meeting on November 2 or November 9 . T TOWN BOARD PAGE 27 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED own Board would not get to a public meeting before December unless we hold a special November eeting . We could consider that at the November 4 meeting . Councilman Klein — The resolution does not address the Cradit- Moore House . Some language needs to be included in the resolution to include the house. The second Whereas describes what the proposed project includes. I would like to add "the removal of the historic Cradit- Moore House". The third Whereas should include "the removal and offsite relocation of the historic Cradit- Moore House and the removal of certain associated plantings" . The end of the resolution should include "and be it further resolved that by referring this matter to the Planning Board for its recommendation on the rezoning matter, the Town Board in this action wishes to convey to the Planning Board that it has not endorsed the mitigation measures proposed by the applicant for the removal of the historic Cradit- Moore House from the site" . I do not want the referral to signal the Planning Board that we are in agreement . Councilman Niederkorn — What would the location of the playing fields be if the house were to remain on site ? Ms . Wolff — There is a diagram in the Environmental Impact Statement . The draft Environmental Impact Statement shows a scheme with the three fields and the Moore House . This scheme shows a retaining wall that is 10 to 14 feet high . Mr. Frantz submitted a revised variation of that which had a 10-foot retaining wall in the worst case . The applicant felt that it was unacceptable. The Final Environmental Impact Statement is a section of the scheme submitted by Town Staff. It requires relocating Sission Place and having a retaining wall . Councilman Klein — It looks as if most of the grade starts to drop off the edge of the field . I am not sure if there is a 25 -foot buffer on every side . Ms . Wolff — We did move things , so we did not get a perfect buffer. The objection is to always have a 25400t buffer that surrounds the field . Councilman Niederkorn — How steep is the slope on the north end of the soccer field ? Ms . Wolff — It is a fairly steep slope . The reason is that we tried to get to grade as quickly as possible to save trees . We made it is steep as we could without it being erodible . Councilman Klein — The area has been laid out without consideration of the Moore House being in place . In trying to make the fields fit ; there are awkward situations . The fields were designed to be on the site without the, Moore House . We would be looking at different configurations on the site if we required the Moore House to stay on site . Mr. Frantz - The one scheme that planning staff came up with was one of any number of design iterations that accompanied a comment letter. It is not our role to design for the applicant . It was to point out that the fields and the house could remain on the same site without a 14-foot high retaining -TOWN BOARD PAGE 28 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED wall . Through regrading , it was reduced to 10 feet . There are a number of ideas that could com forward to address the issue . Ms . Wolff — The applicant acknowledges that the fields fit with the house . It was apparent that the house becomes wedged in and surrounded by institutional uses . This does not become a desirable site for residential use . It is not the ideal setting for the house. Councilman Niederkorn — I would like to make an amendment to Councilman Klein 's amendment . I would like it to state "and be it further resolved that by referring this matter to the Planning Board for its recommendation on the rezoning matter, the Town Board in this action wishes to convey to the Planning Board that it has not endorsed or opposed the mitigation measures proposed by the applicant for the removal of the historic Cradit- Moore House from the site". Councilwoman Russell — It is going to be important to understand the language of the Cornell University ground lease and what impact it has the house and its occupants . Councilman Klein — It is also important to know what happens at the expiration of the lease . Attorney Barney — The land would go back to Cornell University , Ms . Wolff — The house could not be demolished at that point . If the house were to revert to Come University, they would have to adhere to the deed restrictions . Councilman Niederkorn — At the end of the land lease period , would owners have an incentive t maintain the house if it were to revert to Cornell University? Attorney Barney — I can look into it . Mary Raddant Tomlan , Architect Historian — See Attachment #6. It is easier to read the building as a house . If it were modified in function , it could still be identified as a house . If it was located elsewhere it destroys the importance of the location . Karen Westmont , 206 Forest Home Drive — We have concerns about traffic in Forest Home . The change in zoning allows a 120-car parking lot into an area that is already overburdened with traffic . Rezoning is a privilege . If it is necessary that the zoning be changed , it should be tied to special conditions . The preferred drawing has a diagonal route coming through the site and using the existing Sission Place to connect South Balch Drive . The parking lot does not come off Pleasant Grove Road . This would reduce traffic . Councilman Niederkorn — After hour traffic has not been mentioned . Has there been any assessment as to what the later hour traffic patters are likely to be? Ms . Wolf — This concern was expressed by the City. We had the traffic consultant take traffic coun during the off peak times . The traffic counts were analyzed for the preferred plan . It was n TOWN BOARD PAGE 29 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED nalyzed for the two-way road alternative . The City's consultant felt that the two-way road mitigated he impact of the new traffic. Our traffic studies showed that the original scheme did increase traffic slightly in Forest Home . The two-way scheme allowed traffic to be reduced below existing numbers . There is less traffic in the system during off peak. The draft Environmental Impact Statement demonstrates that the roadways are capable of handling traffic . Attorney Barney — Which resolution is the board voting on ? Is it to amend the resolution or the original resolution ? Supervisor Valentino — We moved and seconded the amendment . Attorney Barney — The main resolution can be made with the changes . Mrs. Noteboom — We have a motion and second on the original resolution as it stood . There was a verbal agreement on the amendments. Attorney Barney — The motion was made on Councilman Klein 's amendment . There was never a formal motion on the original . The motion could be withdrawn . Then a motion can be made on the original resolution and accept the changes . Councilwoman Russell and Councilman Klein made a motion. The motion was never voted upon and the board withdrew the motion. Councilman Niederkorn — When are we going to have the issue of the Moore House before the board ? We keep talking around it . Supervisor Valentino — It will be before the Planning Board and it is for them to discuss and decide . Councilman Niederkorn — When will it be under discussion ? Mr. Kanter — We have scheduled an agenda item for the October 5 Planning Board meeting for them to discuss the North Campus project. We are asking for them to give us some feedback so that we can start drafting the statement of findings . The Moore House will be one of the items that they discuss . Councilman Niederkorn — Could the recreation zone be passed by the Town Board before we dealt with the Moore House? Councilman Klein — There could be conditions on the resolution . Supervisor Valentino — We need to wait to hear the comments from the Planning Board . Mr. Kanter — The rezoning to the recreation zone is not separate from anything else. It is in conjunction with the proposal of the North Campus Housing Development . Before the zoning is TOWN BOARD PAGE 30 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED adopted , a statement of findings needs to be adopted that ties back to these issues . This include making a conclusion about the Moore House . Supervisor Valentino — The Planning Board will be making recommendations to the Town Board . Mr. Kanter — The Planning Board will have to adopt its own statement of findings . Councilman Niederkorn — We cannot let it drag on . We need to deal with it . Councilwoman Russell — Cornell University cannot expect to be approved on every project . Resolution No. 178 - RESOLUTION REFERRING APPLICATION FOR REZONING BY CORNELL UNIVERSITY FOR PROPOSED NORTH CAMPUS RESIDENTIAL INITIATIVE. WHEREAS, the Town Board has received an application from Cornell University to rezone all orparts of Town of Ithaca Tax Parcels No, 67- 1 - 1 . 1, 68- 1 - 11 . land 68- 1 - 11 . 2, located on the west side of Pleasant Grove Road and south side of Jessup Road, and comprising approximately 14. 1 acres of land, from MR-Multiple Residence District to Recreational District to allow construction of certain elements of its proposed North Campus Residential Initiative, and WHEREAS, the proposed North Campus Residential Initiative is proposed to consist of ne dormitories to house up to 560 new students, a new "community commons " . dining hall/stude activities center, a new road connecting the existing South Balch Drive to Pleasant Grove Road, new 142 space parking lot off said new road, three new soccer fields, tennis courts and basketb courts, bicycle and pedestrian facilities, and the removal of the historic Cradit-Moore House, and WHEREAS, certain elements of the proposed North Campus Residential Initiative are located within the Town of Ithaca, specifically the three proposed soccer fields, most of the proposed 142 space parking lot, approximately one-half of the proposed connecting road, the proposed basketball courts and proposed tennis courts, many of the proposed bicycle and pedestrian facilities, and the removal and off-site relocation of the historic Cradit-Moore House, and the removal of certain associated plantings, and WHEREAS, this is a Type I Action for which the City of Ithaca Planning and Development Board, acting as Lead Agency in environmental review, has on September 16, 1999 completed and accepted a final environmental impact statement for the proposed action, and WHEREAS, the Town Board is an involved agency in the environmental review of the proposed North Campus Residential initiative, and WHEREAS, the Town Board pursuant to Article IX, Section 46, no. 1 of the Town of Ithaca Zoning Ordinance, has given preliminary consideration to the proposed rezoning, attendant general site plan, and other information regarding the proposal on October 4, 1999, and may refer the matt to the Planning Board for further review and recommendation, N� TOWN BOARD PAGE 31 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED NOW, THEREFORE, be it RESOLVED that the Town Board hereby refers the application from Comell University to rezone all or parts of Town of Ithaca Tax Parcels No. 674 - 1 . 1 , 68- 1 - 11 . 1 and 68- 1 - 11 . 2, located on the west side of Pleasant Grove Road and south side of Jessup Road, and comprising approximately 14. 1 acres of land, from MR-Multiple Residence District to Recreational District to allow construction of certain elements of its proposed North Campus Residential Initiative to the Town of Ithaca Planning Board for their recommendation pursuant to Town of Ithaca Zoning Ordinance, Article IX, Section 46, no. 1 , and be it further RESOLVED, that by referring this matter to the Planning Board for its recommendation on the rezoning matter, the Town Board in this action wishes to convey to the Planning Board that it has not endorsed or opposed the mitigation measures proposed by the applicant for the removal of the historic Cradit-Moore House from the site. MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye, Councilman Klein, aye; Councilman Conley, aye, Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 23 — Appraisal Results for Purchase of Development Rights Sites Supervisor Valentino — Do we need to go into executive session ? Attorney Barney — It depends upon what you want to discuss . If you want to discuss about specific sites and specific values then the board should be in executive session . If the discussion is about general process it should be done in open session . Mr. Kanter — There are two action items . Agenda Item Number 24 is authorizing an additional amount to go towards a revised appraisal . Agenda Item Number 25 is a sequence of the budget transfers to establish the capital fund for the PDR program . We have not done that until now. We do have expenses based on the appraisals . Supervisor Valentino — We would like to go back and get another appraisal that would not include the building lot proposal . Councilman Klein — The appraisal was done and the owner reserved all the development land . Supervisor Valentino = I recommended that we do this . It is important for. us to get the actual appraisal . Agenda Item No. 24 — Authorization for Further Appraisal on Site Related to the Purchase of Development Rights Program . TOWN BOARD PAGE 32 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED resolution No. 179 - Proceed with an Amendment to an Appraisal for Potential Purchase Agricultural Conservation Easements. WHEREAS, the owner of a parcel of land in the Town of Ithaca has expressed interest in the possible sale of the development rights to their property through purchase of an agricultural conservation easement by the Town of Ithaca, and WHEREAS, the Planning Department has received a completed appraisal from North East Appraisals & Management Co. , Inc. for said property that is based on the desire of the owner to reserve out a certain number of future house lots, also known as "acceptable development areas ", and WHEREAS, given the results of said appraisal, it is desirous to determine the appraised value of any potential conservation easement on the land, based on an allowance of only one acceptable development area comprising the existing home and surrounding environs, and WHEREAS, North East Appraisals & Management Co. , Inc. has indicated that it can amend its appraisal of the property to reflect only one acceptable development area on the property, at a cost not to exceed $300, now, therefore, be it RESOLVED, that the Town Board of the Town of Ithaca ratifies the retention of North Ea Appraisals & Management Co. , Inc. to complete the research and analysis necessary to amend i recently completed appraisal on the above referenced property, at a cost not to exceed $300, to allocated from General Part Town Fund, Account B8020. 406, (Planning Study). MOVED Councilwoman Russell, SECONDED Councilwoman Grigorov. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Russell, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No 25 1999 Budget Modification Regarding Interfund Transfers, Oven Space Reserve. Attorney Barney — Do we need a referendum on this? Al Carvill , Budget Officer — This is paying for the appraisers . Attorney Barney — The purchase would be subject to a permissive referendum . Mr. Carvill — We have a reserve for the Open Space , Attorney Barney — When spending money out of a capital reserve fund , we have to vote on it or setting up the capital reserve fund . It should be paid out of the planning study. TOWN BOARD PAGE 33 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED r. Kanter — We have authorized the money out of the planning study. Supervisor Valentino — This resolution will not be needed . Attorney Barney — The capital reserve aspect bothers me. Mr. Carvill — Where are you suggesting that we pay the bills from ? Attorney Barney — The planning study account . A motion was made by Supervisor Valentino and seconded by Councilwoman Grigorov. Supervisor Valentino and Councilwoman Grigorov rescinded the motion. Councilman Lesser — There is a question of whether or not the appraised value will be sufficiently high enough to attract landowners . Has this been discussed ? Mr. Frantz — When we started to put the concept together, we went to County Assessment for full market value and agricultural use . We came up with an anticipated average expense of about $860 per acre . It will vary depending upon parcel . The possible problem is that the appraised value of the conservation easements is 60% to 70% of what was anticipated two years ago . It is a concern on the part of the farmland owners . They do not know if it is enough money for them to give up their development rights. The owners have a copy of the appraisal . Mr. Kanter — The parcel in question is a small parcel . Councilman Klein — Is it a bad time to sell ? Do the farmers think the values will increase ? Mr. Frantz — Their current debt load would make them very conservative . One of the incentives of the programs is to allow them to make capital improvements or pay down their debt load . We could wait 10 years before we get a higher interest in the program . The appraisal for the pilot land was far lower than expected . If it continues we may have a problem attracting farmers that want to participate . Councilwoman Russell — How do banks decide how much money the land is worth ? Attorney Barney — It is based upon the appraised value . Agenda Item No. 17 — Presentation : 2000 Town of Ithaca Tentative Budget. Supervisor Valentino — There are no increases in the tax rate , fire tax, water and sewer. There is an increase in the lighting district . This is due to the cost of electricity. We hired a network records specialist last year to help with records management and computers . We put aside funding for the upgrading of the highway barns and parks and open space . Our storm water management plan is on track. We are in good shape for continuing our maintenance , upgrade, and repair on water and TOWN BOARD PAGE 34 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED sewer . One of our priorities for 2000 is to get our 5-Year Capital Projects Plan in place . We have a healthy budget . Councilman Klein — What about benefit assessments? Supervisor Valentino — They went down a little this year . It is around $200 , 000 . In previous years it has been in the millions . Next year we should have Sterling House and Linderman Creek underway. The worry is that the entire County will be reassessed next year . We do not know what will happen with that . We have tried to be conservative with the sales tax money. We are hopeful that the reserve funds will be good enough that we can stay fairly level . Having a flat budget is a decrease . It has been for the past few years . We have not had the increases in the cost of living . There are some additions to the budget this year. Mr. Carvill has done our debt and taken it out to the year 2011 . We never accrued any debt . When the public water and sewer was put installed in 1976 it was almost $20 million . We have now decreased our debt load by almost half. It is down to $ 10 million . We have not incurred any new debt in the last 3 . 5 years . We had a bond anticipation note when I became Supervisor that we paid off . The available fund balance is an addition to the packet . This is how we monitor our book money and our real money. At the top of the page under General , there is a notation that states " Page 5 , New York State Comptrollers Report . This is where we go at the beginning of every year. We have th Comptrollers Report and then later on we have the Auditors Report . The fund balance of 12/31 /98 i a real number. We can always go back to that in case anything was to go wrong . Then we do project of what we think the fund balance will look like beginning 1 / 1 /2000 . It is anticipating that w use every penny of the money that we budgeted . Councilwoman Russell — Where is the Parks and Open Space money and the Purchase of Development Rights money? Supervisor Valentino — Do we have a sheet that shows those funds? Mr . Carvill — Those are capital projects and capital reserves . They do not have a budget . They are ongoing from year to year . Councilwoman Russell — The money is being added in this year' s budget . Mr. Carvill — We do not budget for sending money to a reserve . It is an inner fund transfer . If at some point in time the board decides that out of $250 , 000 of general operating you want to take away $50 , 000 , we take cash and move it . Supervisor Valentino — We did put money in the budget for the highway building . Mr . Carvill — I do not have any appropriations for money going to any reserves . TOWN BOARD PAGE 35 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Supervisor Valentino — We have allocated money towards the highway barn improvements . Councilman Klein — We previously budgeted sales tax for the New Town Hall . Supervisor Valentino — We went over the budget with Mr. Kanter. We said that we wanted to have so much money budgeted towards parks and open space . We decided to budget $50 , 000 . Mr. Kanter — We did not budget the money. Supervisor Valentino — It is money that will be allocated . Those funds will show up in the monthly report. Mr. Carvill — It does not appear as a separate item . Supervisor Valentino — The Town Hall Capital Reserve is shown in the monthly report . We can show what has been expended and what is left . The other capital projects will be shown in the monthly reports . They are not shown in the budget . Mr. Carvill — Councilwoman Russell would like to budget money to go into the open reserve . If that is what the board would like to do, then we add $50 , 000 to an existing budget . At this juncture , that action does not exist in the Tentative Budget . Mrs . Noteboom — We used to do this as Councilman Klein is suggesting . It would be an actual appropriation line item . Then it would be an inner fund transfer. The savings account saved it . We did not have the expertise that we have now of how it works with capital project funds and inner fund transfers . It was not being done right a few years ago . Now it is being done right . Supervisor Valentino — The money for Parks & Open Space comes from sales tax money. Councilwoman Russell - I would feel more comfortable if we were to designate an amount. Mr. Carvill — It was budgeted as a direct fund expense . This is not a direct expenditure . We would not buy open space or development rights directly out of the fund . Supervisor Valentino — I suggest that we do it as a transfer. We have been conservative on what we have estimated on sales tax money. At the end of year, we will know where we stand with this budget . Of that unexpended fund balance , we can have it in the Parks and Open Space plan . Councilwoman Russell — It does not add anything to our budget . Supervisor Valentino — I do not want to add anything to the budget . TOWN BOARD PAGE 36 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Mr . Carvill — If $50 , 000 is added to the budget at this point , the tax rate will raise . The general fund i ,, receiving no sales tax revenue . All sales tax money coming to the Town for 2000 is going to part town and highway. Councilwoman Russell — How much of a tax increase would we be looking at? Supervisor Valentino — We would have to set up a tax that we do not have . We do not tax part-town . It is possible , but we do not want to do that. Councilwoman Russell — These funds do not just serve part-town . Mr . Carvill — Do you want to have all of the parks Townwide? If that is the case , we move the expenditure and the revenue for them out of the B- Fund into the general Townwide fund . Then the tax impact will be felt in the Townwide rate not the general part-town rate . Supervisor Valentino — I do not know why we have always put the parks in the B- Fund . Mrs . Noteboom — We do not have any parks in the Village that we maintain . They have their own parks department . Mr . Carvill — Town law requires that all parks be out of the general Townwide fund . Supervisor Valentino — We will have to research this further. Councilman Klein — We currently allocate all the sales tax revenues to the part-town and highway . At one point we did allocate some to the Townwide . Supervisor Valentino — We used to allocate some of the sales tax to the fire tax. Councilman Klein — If all parks are taken out of part-town , the parks could be funded by the Townwide tax rate . There would be a windfall of sales tax in the part-town . Supervisor Valentino — The sales tax money comes into the A-fund first . It gets delegated to 13- Fund and Highway from there . It has to go A, B to C . Mr . Carvill — It is portioned out and distributed to part-town and Highway. It is not portioned to A- Fund because there is none budgeted to receive A- Fund . The residual balance in the 1999 budget for revenue for sales tax will be accrued . It will be received maintaining its cash flow. The surplus goes to the A- Fund . It is required to go to the A- Fund . If it is put elsewhere . It cannot be taken out . Sales tax revenue does not go to user fund . They are specific revenue funds . If it is put into the A- Fund and the board decides that they would like to appropriate additional monies into Parks and Open Space or Highway, it can easily be moved . Once it has been budgeted into Highway and received , it cannot be brought back into A- Fund . We will restrict ourselves of being able to look other potential areas that we could use the money . TOWN BOARD PAGE 37 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED ouncilwoman Russell — What would happen if we designated that transfer going into the PDR program and Parks and Open Space to come out of the A- Fund ? Is it illegal ? Supervisor Valentino — Attorney Barney said that he would need to look into it . Mr. Carvill — If there is extra sales tax money this year it will be deposited into the A- Fund . The way that you monitor your budget is that you go back into the B- Fund and the board would like to put an additional $50 , 000 into the PDR Program . The sales tax revenue as budgeted into the B- Fund . It would be raised $50 , 000 . It means that the A- Fund budget would be decreased for sales tax. Mr. Kanter — By not setting aside PDR funds ahead of time in the budget , the board is giving it a backseat to other things that you have prioritized by budgeting . Mr. Carvill — The expenditure cannot be budgeted and push the revenue limit. Mr. Kanter — It is a question of what are the priorities . By not including it , the board is saying it can have what is available at the end of the year . Mr. Carvill — I am concerned at how that gets translated . How do we propose a balanced budget? How would I make it work? Supervisor Valentino — The board is saying that they want us to find the money to budget for Parks and Open Space and the PDR program . We are moving ahead with the money that we have allocated towards the grant . The money has been therefor us to do grants . Councilwoman Russell — Is this the amount that we should have in the A- Fund ? It seems very healthy. Is it the expected amount? Supervisor Valentino — It would be if we spend every penny that we budgeted by the end of the year. We may not spend all the money. We know what we will get for the A- Fund because it is the property tax. Councilwoman Russell — Is it the acceptable percentage? Supervisor Valentino — The State recommends between 10- 15 %. 1 like the percentage to be more 20-25% . The biggest fund balance should be the general fund because it can be allocated to other funds . Mr. Carvill — If the Town Board would like to appropriate monies to Open Space and Parks reserve , then $25 , 000 of access budgeted expenses that would lower expense to match that revenue in the budget 2000 . Then we could appropriate that line and it would be there . The revenues would match out . As the year progresses we can see how the expenses fall out in contrast to revenue . We could appropriate it . We have established precedence and it can be carried out from year to year. It fits in easily with the concept of budgeting . TOWN BOARD PAGE 38 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED Supervisor Valentino — We have not decided what we are going to do with the money from the sal of the current Town Hall . There are other revenues that are coming in that can be designated . VVhen do we receive our next sales tax check? Mr. Carvill — We will be receiving it in November. Does the board want me to put the money in ? Councilwoman Russell — We need to know where the money is coming from . Mr . Carvill — We would need to reduce operating expenses or if we get more sales tax than anticipated . I would then have to modify the budget to move the cash in . The board took an action last month to transfer $ 100 , 000 of sales tax. Seventy-five thousand dollars was to cover a weakening fund balance position in the B- Fund . Twenty-five thousand dollars was to fund an existing $55 , 000 of open space reserve . If that is not going to happen , then the $25 , 000 could have been more useful in the B - Fund since it has a very tight cash flow. Councilman Lesser — If the board chose to add an expenditure category and meet the additional cost by cutting another area , would we be able to identify the areas to do so? Supervisor Valentino — We would need to come back to the board with a few suggestions where th board would want us to cut . We feel that we have a tight budget. Mr. Carvill — We would need to aggregate money around . We could take some money from eac line . There may be lines that have more than needed . It would take a joint conversation with the Department Heads , Councilman Klein — The personal services on Town Hall buildings is down because Stanley is also a crossing guard . I am concerned that our utilities for the New Town Hall may be more expensive . Mr. Walker — Some of the costs may not be higher than they are here . Efficiency in this building is not that great . We are doing some energy improvements to the new building . We are putting new insulation on the roof . Councilman Klein — What is the difference between utilities and electric? Mrs . Noteboom — The water and sewer would be utilities . Electric is electric and gas . Mr. Walker — The actual 1998 number was $ 11 , 000 . We are up to $9 , 000 as of 8/31 /99 . We might be around $ 12 , 000- 14 , 000 this year. The $ 18 , 000 is higher than what we have been spending . Councilman Klein — Will we be paying for gas during construction ? TOWN BOARD PAGE 39 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED r. Walker — During construction we are going to charge it back to the contractor or the capital roject . The contractor is responsible for maintaining heat in the building . We will be about $6 , 000 higher than the current building . We also may be maintaining this building for a while . Councilman Klein — Will we need any service contracts? Mr. Walker — We are looking at a service contract for cleaning . Lawn maintenance we will be doing . We will need a service contract for maintenance of the boiler. Councilwoman Grigorov — I am worried about the $900 for the Cayuga Lake Study. I need to turn it into a service contract . I have not been able to do that yet. [Mr. Carvill — It has been budgeted for. Attorney Barney — What is the $900 for? Councilwoman Grigorov — It is the partial matching funds to continue with the study. Supervisor Valentino — On the revenue page , the bottom numbers are correct . When we had Williamson Books add the extra column on the revenues only; it carried the modified budget number across. It did not change the bottom line. Councilman Klein — What are the projections for the mortgage tax? Mr. Carvill — I anticipate $ 150 , 000 . Supervisor Valentino — A lot of the money that we are receiving was from refinancing the revenue construction . It is slowing down because the interest rate is increasing . We can transfer money from A- Fund to B -Fund to fund the PDR program . It would lower the fund balance . Mr. Carvill — In January I look at the fourth quarter receipt. We modify the sales tax revenue in the B- Fund and increase its portion . Supervisor Valentino — This would ensure that we have the money. It is how it was done last year. Agenda Item No. 19 — Public Hearing Date : Adoption of 2000 Town of Ithaca Budget Supervisor Valentino — It will be on November 4 , 1999 at 7 : 10 p . m . Resolution No. 180 - Public Hearing Date - Town of Ithaca 2000 Budget TOWN BOARD PAGE 40 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED WHEREAS, the Town Supervisor and the Budget Officer have presented the 2000 Town Ithaca Tentative Budget to the Town Board for their review, and WHEREAS, the Town Board has reviewed the said 2000 Town of Ithaca Tentative Budget with the following changes to the proposed Tentative Budget; GENERAL TOWNWIDE FUND = Appropriations DESCRIPTION ACCOUNT TENTATIVE INC(DEC) PRELIMINARY Dog Control A3510. 400 $ 19, 345- 00 -$ 1 . 00 $ 19, 344, 00 Playgrounds ORCC Contract A71400 401 $ 61700, 00 +$32. 00 $ 61732, 00 Muni Summer Jobs A7320. 403 $ 5, 378. 00 -$40. 00 $ 51338. 00 CRCC Summer A7320. 404 $ 6, 153. 00 -$90. 00 $ 61062, 00 Stipends Jobs A7320. 405 $26, 388- 00 -$390. 00 $ 25, 998. 00 Learning Web A7320. 406 $48, 416. 00 +$439. 00 $ 48, 855. 00 Ithaca Invaders A7320. 407 $ 11525. 00 +$475. 00 $ 2, 000. 00 Historian DeWitt Historical A7510. 400 $ 71775. 00 +$ 25. 00 $ 7, 800. 00 Community Services Gadabout A8989. 401 $ 91850. 00 +$292. 00 $ 10, 142. 00 Revenues = Interc iovernmental Charge Youth Rec Services A2350 $55, 973. 00 +$4, 669- 00 $60, 642. 00 GENERAL PART TOWN FUND = Appropriations DESCRIPTION ACCOUNT TENTATIVE INC(DEC) PRELIMINARY Park Maintenance Youth B7140. 405 $0. 00 +$7, 368. 00 $ 7, 368. 00 NOW, THEREFORE, be it RESOLVED, the governing Town Board hereby adopts the 2000 Town of Ithaca Tentative Budget as the 2000 Preliminary Town of Ithaca Budget with the above changes; and be it further RESOLVED, the governing Town Board hereby authorizes and directs the Town Clerk to advertise for a public hearing to be held at the next regular meeting of the Town Board at 7. 10 o 'cloc TOWN BOARD PAGE 41 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED p. m. , November 4, 1999, in order that they may consider the adoption of the 2000 Preliminary Town of Ithaca Budget as the 2000 Town of Ithaca Final Budget. MOVED Supervisor Valentino, SECONDED Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov, aye; Councilman Klein, aye, Councilman Conley, aye; Councilman Lesser, aye; Councilman Niederkorn, aye. Carried unanimously. Agenda Item No. 27 — Report of Town Committees. Councilman Klein — We did spend some time talking about the Town Hall plans at our last Public Works Committee . We talked about the schedule . Mr. Kanter — The Capital Projects meeting for Tuesday morning has been post- poned because our guest speaker is unable to make it . We will need to reschedule the meeting. Agenda Item No. 28 — Report of Town Officials : a . Town Clerk/Receiver of Taxes — See Attachment #7 Mrs. Noteboom — The DeWitt Historical Society is having a reception Friday, October 8 at 4 : 30 p . m . on the Towns of Tompkins County. They have borrowed some of our historical documents. b. Director of Engineering — See Attachment #8 Mr. Walker — FEMA is setting up a program for Tompkins County. They would like at least 3 people from the Town to attend . I have asked for 6 slots . They would like at least one elected officials . They are looking for the policy makers to make physical decisions in an emergency. I am planning to attend . We may be sending one of our planners that have GIS capability. We would be looking at a cost of $300 per person for the week. One person from Bolton Point would like to attend . There will be a meeting at the Fire Department . FEMA will be coming in . They are going to tailor the disaster simulation to the Ithaca area . They will be taking videos . Several of the fire departments have been through the program . It is intense . The goal is to be prepared if we have a natural disaster . Councilwoman Russell — It would be nice to have a presentation on the program . Mr. Walker — The City is looking at building a simulation model . Then we can create disasters to deal with . The Town Hall project is moving ahead . We are looking to get complete contract documents at the end of October. At the November meeting we will be looking to the board to authorize going out to bid . There is a four-week bidding process. We will be looking at receiving bids on December 9 then we could bring them to the board to award the bid in December. We will not go into construction until TOWN BOARD PAGE 42 OCTOBER 4, 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED January. I do have progress documents . There are not major changes to the layout . I have tw copies of the project manual . Councilman Klein — Has the Attorney for the Town advised on the insurance levels ? Mr. Walker — We are going through them . Attorney Barney does not have a copy. I am having a meeting with the architects on Wednesday if anyone would like to attend . Councilman Klein — Have you discussed any alternates? Mr. Walker — I would need to see the budget . Supervisor Valentino — In the fund balance we have close to $2 million for Town Hall . Mr. Carvill — It is $ 1 . 6 million . We have a capital project reserve . There is $300 , 000 that has not been transferred . Councilman Klein — We need to buy furniture . Mr. Carvill — The board has authorized $ 1 . 7 million . It is what was deposited into the capital projec reserve . Mrs . Noteboom — It is subject to permissive referendum . Councilman Klein — Sometimes alternatives are in a contract . Mr . Walker — They have completed a code review. We do need to complete the roof . We have total possession of the building . There are some leaks in the roof. If we have a good winter then we can get the roof on . We are going to extend more time than money. Some things may have to wait until better weather. 1 also do not want to rush the bidding process and receive higher prices than necessary from the contractors . We have a meeting with SHERPA and the phone company for coordinating the installation of the networking and telephones . The Post Office Plans are at 90%. They are anticipating a seven-month construction period . I will be moving ahead on getting an inspection of the boiler . We can keep the building from freezing until January. I have an application for the building permit . I understand the fee will be waived for the Post Office and us . The application will be coming to the Town . We own the entire the building . The building is in the Town . Mr . Frost — The City may regulate us . Mr . Walker — The building code review will be through Mr. Frost' s office for all construction in the building because we are the owners of the building . The Post Office is a tenant and they have t meet our requirements . TOWN BOARD PAGE 43 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED ouncilman Klein — Are they exempt because they are the Post Office ? Mr. Frost — The Post Office is not a federal agency. Supervisor Valentino — We need to work on the vendors State Contract for the work area? Mr. Walker — I have received a name of a consultant for the sound system in the boardroom . Co Highway Superintendent — See Attachment #9 Mr . Noteboom — I did meet with people in Eastern Heights to follow up the previous meeting . They are going to be submitting a petition to the board about drainage in their backyards . I explained that the Town does not necessarily do that work. The board needs to make the decision of what we do there . Supervisor Valentino — Mr. Walker, have you looked at this area? Mr. Walker — The only detailed storm water design that we have designed is on the roadways . We also look at the area behind DeWitt and the Christopher Circle . Supervisor Valentino — What is the nature of their problem ? Mr. Noteboom — The water slopes to the houses . It is the way the lots were built . Supervisor Valentino — I am not sure that it is our problem to correct. There was to be a swale in this area on the subdivision drawings . It has been filled in over time. Mr. Walker — We could put some standards together so that they know the codes . Mr. Noteboom — We had a meeting with DOT about Route 366 . 1 was pleased that they allowed us in the process early on . d. Director of Planning — See Attachment # 10 Mr . Kanter — It was an interesting meeting about the Route 366 bridge . I was disappointed that we did not see a concept pursued for realigning the intersection . It would have created a severe slope coming down to Pine Tree Road . The original thought was to move Judd Falls Road so that is was a direct connection . It would have involved Cornell University parking spaces . There are other variations that they are looking at . There was thought that they could move the leg of Judd Falls Road further east so that there is more stacking . They are also talking about a one-way configuration . If there is a change in circulation on the Town road it might change the traffic patterns and movements on Tower Road . TOWN BOARD PAGE 44 OCTOBER 4 , 1999 APPROVED - APPROVED - APPROVED -NOVEMBER 4, 1999 - APPROVED - APPROVED - APPROVED It could put more traffic on Caldwell Road . A traffic analysis would need to be done on the area . It is mainly a bridge replacement process . The Planning Board did pick their representatives for the interviewing committee . Tracy Mitrano and James Ainslie have volunteered to be on the interviewing committee . We are contacting people for dates . It will be towards to end of October. We will try to have all the interviews on one day. e. Director of Building/Zoning — See Attachment #11 Mr. Frost — We have a lot of Certificates of Occupancy. We also have had a lot of complaints. The County Assessment Department is doing assessments and they have called about a lot of buildings . f. Human Resources Specialist — See Attachment #12 Mrs . Drake — Mr. Noteboom , Lisa Titti , Larry Parlett and I attended the Cornell University conference on reducing community and employee outrage. We only had a few days to contact people . It would have been a great program for the board to attend . Supervisor Valentino — They might do something like it again . Mrs. Drake — I received a fax requesting for an evaluation of the program . I am going to respond tha we would like it to be presented again . g. Budget Officer — See Attachment #13 Mr. Carvill — Mr. Cass has given us his two-week notice . Supervisor Valentino — He has found a job closer to home . Mrs . Drake and Mr . Carvill are going to be scheduling interviews . Agenda Item No 30 — ADJOURNMENT: As there was no further business to come before the Town Board , a motion was made by Councilman Conley, seconded by Councilman Klein to adjourn . Carried unanimously. Supervisor Valentino adjourned the meeting at 9: 40 p . m . Respectfully submitted , Joan Lent Noteboom , Town Clerk * NEXT REGULAR MEETING — November 4 , 1999 at 5 : 30 p . m . " Minutes Transcribed by Carrie L. Coates . DATE: September 30 , 1999 TO: Town of Ithaca Town Boar FROM: Bruce and Doug Brittain RE : North Campus Rezoning As you know, Cornell University has requested a rezoning of that portion of the North Campus Residential Initiative project which lies within the Town of Ithaca . However, this rezoning may not be the best , and is certainly not the only option for the Town and Cornell to consider : Existing Multiple Residence Zoning Our understanding of the MR zoning is that playing fields would be allowed , provided that residents of Hasbrouck Apartments (which is also within the existing MR zone) are allowed to use the fields , which they will be . The large parking lot would not be permissible under MR zoning (because it is not an accessory use to the Hasbrouck Apartments) , but Cornell's proposed site plan could be revised in order to relocate this lot entirely within the City. This might be the easiest course of action , since rezoning should not be necessary. Requested R-30 Zoning Cornell has requested that that portion of the North Campus Residential. Initiative which . falls within the Town be rezoned to R- 301 -However, as you know, this could open up a tremendous amount of potential new University- related development. For example , the EIS spells out what some of the traffic impacts might be if a hospital (permissible under R- 30 zoning) were to be built in that area. Rezoning to R- 30 would be problematic , and should probably be avoided . Recreational District Zoning We were interested to learn that the Town is in the process of developing a new recreational zone . Overall , this concept is a good one , especially since it would have much broader applications in the Town beyond the current North Campus Residential Initiative . However, we do have some concerns with the first draft as it is written . Specifically: • Section 30D . 2 (a) (page 2 ) : This section allows for a single-family dwelling to be located in the Recreational District, provided that it is occupied by a caretaker or other person associated with the recreational use . While this generally . makes sense ,,- .it may become problematic with regards to the Cradit-Moore house . Presumably, . this structure could be grandfathered-in as an existing, nonconforming use . If its current status is that of a single-family dwelling, ATTACHM7NT # 1 r i then it might be possible for the University to use it to house visiting faculty, but not to house an alumni affairs office or other University- related use . • Section 30I . 1 (ii) ( page 4) : This section requires a minimum of one parking space for each 5 , 000 square feet of designated play area . This translates to about 8 . 7 spaces per acre , which seems too high for less- intensive uses , such as a golf course . (The Cornell Golf Course is approximately 150 acres . This would require a minimum of about 1300 parking spaces , whereas they currently function adequately with about 60 marked spaces . ) Would a State Park or the Cornell Plantations (potential future candidates for this zoning) qualify as a " place of public assembly" ? If so , this minimum requirement of 8 . 7 spaces per acre would also apply. How large are the various parks in Ithaca, how much parking do they currently have , and is this adequate? The proposed minimum parking requirement seems unnecessarily high , and should probably be reduced for parks , golf courses , and other open space with less intensive usage . Perhaps a new category could be added under Section 30I . 1 : "Park, golf course , or other open space : one parking space for every three [ ? ] acres . " • Section 30I (fl M (page 5 ) : This section defines the amount of parking to be inadequate if the demand for parking exceeds the number of spaces available on more than two occasions annually. This seems like too low a threshold . For example , the North Campus area currently has enough parking, except that, twice a year , on move- in and move - out days , a whole lot of extra vehicles show up. This overload is brief, anticipated and planned for, and traffic flow is dealt with smoothly. Should the University be required to construct and maintain a great many more parking spaces, simply to have them stand empty more than 360 days per year`? It would make sense to revise this threshold upwards , perhaps to five or ten times per year. • Section 30I . 4 (pale 6 ) : This section calls for a buffer strip to be planted or a fence to be erected to suitably screen the Recreational District from view. While this screening would certainly be welcomed in many cases , particularly for athletic facilities , it would not always be appropriate . For example , it might be desirable to not have parks , golf courses or the Cornell Plantations (all potential candidates for this zoning) screened from adjacent residential areas . With these four problems addressed, this Recreational District zoning would probably be fine . Thank you for your attention to these matters . We look forward to seeing you on Monday. AIM Q Z a o � a z °z O w �_- a aw U) 00 � 0 0 c Ow � w F- c Ix 0 D. o�O- bo- 0 0) cr U � L 1 m C O p Q� 0- W Q 1 v O oA 0�d G a' W 0 s }► n 0 p . cow, 0 O ct o J .� Q oj i- } w et w ZY 0 E uj Z >o 0 m — > .J m ATTACHMENT # 2 r Change Order 2 PROJECT: Warren Road Water Main replacement DATE OF ISSUANCE: October 1 , 1999 EFFECTIVE DATE : October 4, 1999 OWNER: Town of Ithaca 126 East Seneca Street Ithaca, New York 14850 CONTRACTOR: Glenn Farr Excavating, Inc. 7 Farr Drive Horseheads, New York 14845 ENGINEER: Town of Ithaca Engineering Department Daniel R. Walker, PE, Town Engineer TO (CONTRACTOR) : Glenn Farr Excavating, Inc. 7 Farr Drive Horseheads, New York 14845 You are directed to make the following changes in this Contract. Description: Install new 10-Inch Gate Valve at Sta. 48+05. 10-Inch Gate Valve w/accessories, Valve Box & Cover, & 10-Inch Solid Sleeve w/accessories supplied by the owner. Agreed upon total cost of work for installation is $692.66. Reason(s) for Change Order: New section of 10-inch water main would not pass hydrostatic tests required by AWWA C-600 Standards due to connection to an existing 10-Inch Gate Valve. Immediate installation was required. Attachments: Work Directive Change issued in field on 9/23/99 Not valid until signed by both the OWNER and ENGINEER. Signature of the CONTRACTOR indicates CONTRACTOR's agreement herewith, including any adjustment in the Contract Sum or Contract Times. The original Contract Sum was: $ 249,671 .34 Net change by previously authorized Change Orders: $ 1507.60 The Contract Sum prior to this Change Order was: $ 251 , 178.94 The Contract total will be increased by this Change Order: $ 692.66 The new Contract total including this Change Order will be: $ 251 ,871 .60 The Contract Times will be unchanged NDED : APPROVED : ACCEPTED : off L by by ENG ER OWNER CONTRACTOR DATE DATE DATE ATTACHMENT # 3 � � • 1 it it i i � " i • ' 1 it • r� 11 ?.PM 47177!M771 • • r roll r. . i . 'K Lijiira 1 r .r rc . 1 . 1 load , Ir --��-�— . r • �� . 1 • 77-1 Urs rr a . �: � • err . - n �- :� r r E f3 0000000 Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY LApplicant/Sponsor PROJECT INFORMATION To be completed b Applicant or Project Sponsor) 2. Project Name Ordinance Amending the Ordinance Regulating Traffic and Town of Ithaca Town Board Parking in the Town of Ithaca to Establish Stop Signs on Caldwell Road and Whitetail Drive 3. Precise location (street address, road intersections, prominent landmarks, etc. or provide map :) Caldwell Road; Whitetail Drive (see description below) Tax Parcel Number: N/A 4. Is proposed action: NEW? EXPANSION? MODIFICATION/ALTERATION? X Amendment of ordinance) 5. Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant items): Adoption of an ordinance amending the ordinance regulating traffic and parking in the Town of Ithaca to establish stop signs on Caldwell Road and Whitetail Drive at the following locations: ( 1) on Caldwell Road at Forest Home Drive; (2) on Caldwell Road at its south intersection with Campus Road; (3) on Caldwell Road at its north intersection with Campus Road; (4) on Whitetail Drive at its northerly intersection with Saranac Way, eastbound approach ; and (5) on Whitetail Drive at Teton Court, westbound approach. Attach separate sheet(s) if necessary to adequately describe the proposed project.) 6. Amount of land affected: N/A Initial) 0-5 rs Acres 6- 10 rs >10 rs Acres 7. How is land zoned presently? N/A 8. Will proposed action comply with existing zoning or other existing land use restrictions? Yes NO If no, describe conflict briefly : N/A 9. Will proposed action lead to a request for new: Public Road? YES NO X Public Water? YES NO X Public Sewer? YES NO X 10. What is the present land use in the vicinity of the proposed project? Residential _X. Commercial Industrial Agriculture Park/Forest/Open Space Other—X. Please Describe: Institutional (Cornell University) 11. Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency (Federal, State, Local?) YES NO X If yes, list agency name and permit/approval/funding: 12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO If yes, list agency name and permit/approval. Also, state whether it will require modification. N/A I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/Sponsor Name (Print or Type) : Catherine Valentino Su ervisor Town of Ithaca Signature and Date$ ATTACHMENT // 4 BART II - ENVIRONMENTAL ASSESSMENT To be completed by the Town ; Use attachments as necessary) A. Does proposed action exceed any Type I threshold in 6 NYCRR, Part 617.12 or Town Environmental Local Law? YES NO X If yes, coordinate the review process and use the full EAF. B. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617.6 YES NO X If no, a negative declaration may be superseded by another involved a enc , if any. C. Could proposed action result in any adverse effects associated with the following: ( Answers may be handwritten, if legible) C1. Existing air quality, surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal, potential for erosion, drainage or flooding problems? Explain briefly. None anticipated. C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly: None anticipated. C3. Vegetation or fauna, fish, shellfish , or wildlife species, significant habitats, unique natural area, wetlands, or threatened or endangered species? Explain briefly: None anticipated. C4. The Town's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly: None anticipated. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly: None anticipated. C6. Long term, short term, cumulative, or other effects not identified in C1-059 Explain briefly: None anticipated. C7. Other impacts (including changes in use of either quantity or type of energy) Explain briefly : None anticipated. D. Is there, or is there likely to be controversy related to potential adverse environmental impacts? YES NO X If yes, explain briefly: See Attached. E. Comments of staff X CB other attached. (Check as applicable.) PART III - DETERMINATION OF SIGNIFICANCE ( To be completed by the Town of Ithaca) Instructions: For each adverse effect identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting(i.e. urban or rural) ; (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope, and (f) magnitude. If necessary, add attachments or reference supporting material. Ensure that the explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately address. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. X Check here if you have determined , based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on Attachments as necessary the reasons supporting this determination. Town of Ithaca Town Board lov-Na Name of Lead Agency arer' s Signature(If different from Responsible Officer) Catherine Valentino Sunervisor Name & title of Responsible Offidrer In Lead Agency Signature of Contributing Preparer C', V ,. 8. DATE: October 4 1999 Signature of Responsible Officer in Lead A enc ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO ESTABLISH STOP SIGNS ON CALDWELL ROAD AND WHITETAIL DRIVE Pursuant to Section 130 of the Town Law of the State of New York, and Section 1660 of the Vehicle and Traffic Law of the State of New York, the Town Board of the Town of Ithaca , Tompkins County , New York, does ordain and enact as follows : Section 1 . Territory Affected . This ordinance shall be applicable to all territory within the Town of Ithaca outside of the incorporated Village of Cayuga Heights . Section 2 . Amending of Prior Ordinance . The ordinance amending and restating ordinance regulating traffic and parking in the Town of Ithaca, adopted April 12 , 1999, is hereby amended by adding to the list on Schedule A relating to stop signs the following entries : " On Caldwell Road at Forest Home Drive " " On Caldwell Road at its south intersection with Campus Road " " On Caldwell Road at its north intersection with Campus Road " " On Whitetail Drive at its northerly intersection with Saranac Way , eastbound approach " " On Whitetail Drive at Teton Court, westbound approach" Section 3 . Effective Date . This ordinance shall be effective 10 days after publication and posting in accordance with Section 133 of the Town Law . ATTACHMENT # 5 Remarks prepared by Mary Radclant Tomlan for presentation to the Ithaca *Town Hoard , 4 October 1999 „ As an architectural historian , I have followed with interest the newspaper reports of the review of Cornell ' s North Campus Residential plan , particularly as the pro .ject involved the Cradit - Moore house . I applaud President Rawlings ' s freshman housing initiative , and appreciate Cornell ' s recognition of the architectural value of the house . My request to speak: to you at this time derives from concerns over arguments given to the Ithaca Town Hoard on - AugUSt 9 in support of the relocation of the Cradit - Moore house ! as reported in the August 10 Ithaca _ ,Icurnc-ll > . I would offer first_ the question raised by the National Trust for Historic: Preservation in the 1960s when London Bridge was dismantled for reconstruction at an artificial lake in Ariaonad " What is a landmark: without the land ? " While there may be instances in which a building ' s location is peripheral to its meaning , I would take issue with the argument made before you on August 9 that " the architecture of the actual building [ the Cradit. - Moore house ] , and not its Current location , are what Count . " This view ignores a salient characteristic of many mill communities , namely the topographic as Well as stylistic hierarchy of the mill owner ' s or manager ' s house relative to the dwellings of the mill workers . When teaching architectural history at 5l.NY Albany in the 1960s and 1971 is I regularly took: students in mw urban history course to the mi. 11 town of Cohoesq north of Albany , where an elaborate mansard - roofed dwelling stood on a hillside above the mills and simpler workers ' housing . Although its brick: construction and 'later stylistic fashion dig•> t. ingi_lish the Cohoes mansion from the Cradit - Moore house , the character of each is similarly enhanced by the relative prominence of its s te . I would also like take issue with the question reportedly raised by a Cornell planning consultant at the August: 9 Town , Hoarcl meeting regarding " the lasting V .-11 UP " of the Cr• adi •t - Moor e house were it to remain in an area •that would include new residence halls . There are many , many buildings in which such juxtapositions of date and function Occur , allowing one to " read " the rich history of their sites . I think: of Trinity Church amidst the sk- yscrapers of lower- Manhattan , or Faneuil Hall adjacent. to Boston ' s boldly scaled government center . Indeed , in such examples the older- building adds a " texture " to the modern environment that is not only interesting but al. so meaningful . In 1992 I had the opportunity to research and write a history of the Pettibone House located at the Southern edge of the Wells College campus in Aurora , as part of a Historic Structure Report prepared by an Albany architectural firm . That mid - nineteenth century house has since been restored and ATTACHMENT # 6 renovated by the firm to handsomely serve administrative functions for the college . Given the meaning of the site of the Cradit - Moore house to the house and to the histories of Ithaca and Forest Home , it would be truly Unfortunate. if r� modern function could not be similarly accommodated in this landmark- house on the land on which it stands . Agenda Item No . TOWN CLERK'S MONTHLY REPORT September 1999 Presented : Town Board Meeting , October 4, 1999 Town Clerk: Normal functions and duties were performed during the month . ( Financial report will be available at meeting due to the timing of the end of the month . ) Information is being compiled related to the potential purchase of new furniture for the New Town Hall . Each department is preparing a listing of furniture and office equipment to be moved , and those to be sold . Contacts and meetings are being arranged with vendors listed on the state bidding sheets . Identification of furniture to be sent out for refurbishing is being completed so quotes can be received for completion of the work . Tax Collection: The Receiver of Taxes and the Deputy Town Clerk met with staff at the Tompkins County Assessment office to review procedures for the upcoming collection period . Items discussed included : * Escrow Account Changes * Name/Address Changes *Water/Sewer Assessments on New York State Parcels *Water/Sewer Benefit Units Status Dates Several "cut off dates" were agreed to for the more efficient dissemination of information . Procedures will be finalized and established according to the agreed upon methods . Records Management: All departments continue to review records for those ready for disposition to insure that only appropriate records are moved to the New Town Hall . Respectfully submitted , ()Ot oan Lent Noteboom Town Clerk/Receiver of Taxes ATTACHMENT # 7 AGENDA YLaa TOWN C L E RK ' S M O N TH L Y REPORT TOWN OF ITHACA , NEW YORK SEPTEMBER , 1999 TO THE SUPERVISOR : PAGE I Pursuant to Section 21 , Subd I of the Town Law , I hereby make the following statement of all fees and moneys received by me in connection with my office during the month stated above , eicepting only ouch fees and moneys the application and payment of which are otherwise provided for by law : 1999 SPORTING LICENSES 2000 SPORTING LICENSES 27 . 50 8 MARRIAGE LICENSES NO . 99047 TO 99054 70 . 00 AGRICULTURE REPORT COPY AERIAL PHOTOS 7 MISC . COPIES 54 . 35 1 COMPREHENSIVE PLAN 12600 ENVIRONMENTAL REVIEW 4 MARRIAGE TRANSCRIPT 40 . 00 NOISE ORDINANCE _ I RETURNED CHECK — CLERK 15 . 00 RETURNED CHECK—TAXES RETURNED CHECK— W&S OPEN SPACE REPORT POSTAGE 1 SIGN ORDINANCE 3900 SUBDIVISION REGULATIONS 2 TAX SEARCH 10 . 00 WATER & SEWER SEARCH 1 ZONING ORDINANCE 8 . 50 A1255 TOTAL TOWN CLERK FEES 240 . 35 A1555 76 DOG ENUMERATION 76 . 00 A1556 1 SPCA CONTRACT 371 . 10 A1557 1 SPCA IMPOUND FEES 80000 A2530 GAMES OF CHANCE LICENSES BINGO LICENSES 5 BINGO FEES 57 . 94 A2540 TOTAL A2540 57 . 94 A2544 76 DOG LICENSES 152 . 00 Paid to Supervisor for General Fund 977 . 39 Paid to NYS DEC for 2000 Sporting Licenses 418 . 50 Paid to County Treasurer for Dog Licenses 134 . 40 Paid to Ag & Markets for Dog Licenses 39 . 00 Paid to NYS Health Department for Marriage Licenses 90000 Paid to State Comptroller for Games of Chance Licenses Paid to State Comptroller for Bingo Licenses Total Disbursements 12659929 OCTOBER 1 , 1999 C4 SUPERVISOR STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA JOAN LENT NOTEBOOM , being duly sworn , says that she is the Clerk of the TOWN OF ITHACA that the foregoing is a full and true statement of all Fees and Moneys received by her during the month above stated , erceptiag only such Fees the application and payment of which are otherwise provided for by law , Subscribed and sworn to before me this Town Clerk day of 19 Notary Public/Councilman 1 ' T Vi M CJ V 1 t • V1 00 kj�, ON O . O ON qlzr O Vl ON v', r 01 k! O I'D �-.' C N D O RS t 00 O C C7 CV 00 ON ON NO - O . 69 64 64 bP 6r9 69 64 64 bR 6R _ CJ 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 O C �.+ 00 00 00 to O to 00 V N L �9' M 07 O to to V1 m M F� '7 A 4&S 69 69 69 04 64 64 69 6R 64 O t~ N to qQ:T IT ON h V) rJ ON N . kn N O V1 O C N 64 64 604 64 69 64 6R 64 64 64 Sy. 4. O O O O V1 Cd 0 G i i i i i O Q a) a � . U d m 7`a 64 69646469 G4 Qs 6.469 �� C 06 O O O O O tl W) O' ' N 1 M 000 00 t� % r 69 69 64 64 64 64 6R 69 FA 6A OoMO � oO� ° o � O ° t 04 to V �+ Vn M TT v V C4 M M M V E9 G4 64 64 64 64 69 69 64 69 c o 00 00 o Oo 00 Oo o °o 0 O� N 'm' M O 00 T7 f4 `,D 00 NO T O 00 •,D 00 to 00 t t` O L W Go!l 69 1 64 09 64 1 (A 1 64 iii Hj 1 64 - . LV) V�) h V1 O O O 4't O ' ON V'7 Q, v) 00 Vl M r'1 00 -� M M O O n O h ..r V1 V') 00 D .V, V ) t V` `D , `ct 00 V Di ry N N Cl rl ON O (� 6R696969696H694u469 GO4. .` �pM cis ^_ y 6i i° 00 . r Town Engineer's Report for 10/4/99 Town Board Meetin>i GENERAL The Town Engineer's staff continues to be busy with projects in the office and the field Development of an easement database and a library of standard CARD details are continuing. DEVELOPMENT REVIEW Sterling House and Cottage, Tmmansburg Road at Bundy Road The Contractor has continued to work on the site improvements, including the site drainage and parking lots. Final site restoration is substantially complete and most of the site has established grass growing and most of the landscaping installed The site erosion and sediment control elements have functioned well and will be removed soon. Cornell University/Wilson Lab G-Line Addition Excavation of the site with temporary spoil areas on the Oxley site is complete, and construction of the new facility is nearing completion. Sediment and erosion controls were installed properly and are being maintained Linderman Creek Apartments Mass earthwork was completed during August and some topsoil has been placed. Final grading and seeding of the road banks and detention pond area have been started. Sediment and erosion control structures are in place and are being maintained. During the heavy rain generated by hurricane Floyd the detention pond filled with nmoff when, the erosion control filter plugged with sediment. A small volume of water flowed over the earth spillway, which functioned well. Water and sewer lines will be in October. EARTH FILL PERMITS No earth fill permits were issued during September. WATER PROJECTS Integrated Water System The Town Engineer is continuing to work with the Integrated Water Supply Committee consisting of representatives of the City, the .S.C.L.I.W. C. and Cornell University Utilities. The draft agreement has been supplied to the City and Cornell for review and comment and a full meeting of the IWSC is scheduled for September 30, 1999 at the Bolton Point water plant Warren Road Water Main Replacement Construction on the Warren Road water main replacement is substantially complete with some site restoration remaining. The County has been working on drainage improvements, and now has decided to wait until next year to do the pavement reconstruction. Water Tank Repainting Project The Contract for repainting the Pine Tree Road and Christopher Circle water tanks has been awarded to Haight Painting. The contractor has started work on the Pine Tree Road tank and will move to the Christopher Circle Tank next week. ATTACHMENT # 8 TOWN ENGINEERS REPORT 10/4/99 PAGE 2 SEWER PROJECTS The SJS partners are nearing completion of a revised agreement and the final draft will be presented to the municipal boards in the near future. The Town Engineer has been working with the other municipal Engineers and the SJS attorney on technical details of the agreement. STORMWATER The Town Engineer' s staff is proceeding with a drainage design to replace an existing culvert in Eastern Heights which crosses Park Lane and improve drainage patterns along Park Lane. This work is being done to reduce erosion potential in the major watercourse that drains Eastern Heights. Town forces are doing the work. TOWNHALL The Architect is proceeding on production of the final construction documents. A set of review prints will be provided to the Town on October 1 . A revised schedule has been prepared by the Architect showing completion of Contract Documents on October 29, 1999 allowing Town Board authorization to bid at the November Board Meeting with a possible contract award at the December Town Board Meeting. The Town received comments from the SHPO and the primary concern was the orientation of steps on the Buffalo Street side of the building and some concern about the lobby design. The architect has redesigned the proposed Buffalo Street entrance steps to maintain the existing elevation, which will bring the steps over the street line after the access ramp is installed. This is the configuration preferred by SHPO because it minimizes the visual impact of the building elevation. This change will require an encroachment permit from the City of Ithaca, which will be applied for by the Town. The Town Engineer has discussed this with the City Engineering department, which has indicated that the permit should not be a problem as long as a minimum sidewalk width of 5 feet is maintained. The Post Office space design is now being reviewed by the Postal Service. The Postal Service has moved into the former Acrographics Building on Buffalo Street, directly across form the Tioga Street Building. The Post Office Operation is totally out of the Tioga Street Building and the Town has full possession and responsibility for the building. C•I RPTSENG9 ERPT 9 910.REP Agenda Item 28c HIGHWAY DEPARTMENT' S MONTHLY REPORT, SEPTEMBER 1999 TOWN OF ITHACA TOWN BOARD MEETING, OCTOBER 4, 1999 We have finished work on Caldwell Road . The total cost includes all the paving, curbing, striping, and signage for the road . This also includes putting a topcoat of asphalt on the rest of the road . Fringe benefits are included in the labor costs . The estimated cost of the project was $104, 662 . The break down of the cost is as follows : Labor $ 32,759 . 74 Materials 62, 286 . 20 Equipment 26, 793 . 00 TO_ TA_ L_ _ $ 121 ,838 . 94 $ 18 , 000 . 00 Cornell University' s share Town of Ithaca' s Total $ 103,838 . 94 The total cost to the complete the Coddington Road Community Center is as follows . This cost included the surface treating, drainage, handicap parking spaces, and signage . The labor costs include fringe benefits . We have not heard from the neighbors regarding putting in plantings . The estimated cost was $25, 0000 . Labor $ 51997. 73 Materials 4, 790 . 16 Equipment 51079 . 00 TOTAL $ 15, 866 . 89 The Park Lane storm water management project is progressing well . The road cut and the storm drain along the cut will be completed next week . After this, we will then begin to work on the underground storm drainage along Park lane . We will start across Route 79 and proceed up the hill to 112 Park Lane . This will allow us to divert a portion of the storm water from the Eastern Heights area . We have been painting crosswalks and installing signs this past month. The majority of the sign work was to replace old worn out signs . We have added crosswalks in several areas such as Caldwell Road, making them as visible as possible to attract motorist attention . We also have put up signs in some of these areas letting people know that these are shared roadways and they need to be attentive . We have painted bicycle symbols on the paved shoulders on Caldwell to show that they are bicycle lanes . ATTACHMENT # 9 Agenda Item 28c All of our nature trails were resurfaced with wood chips this month . Dead trees were removed aloe; several bikeways . Regular grounds maintenance continues as we receive considerable rain and the lawns recovered from this summer' s drought. l We continue to work on preventive maintenance projects, such as cleaning ditches, cutting shoulders, and replacing shoulders . We have been working in the Northeast area of the Town, and will continue in all sections of the town. We have also coordinated a shoulder repair project with other municipalities, whereby we use all the participating municipalities equipment and materials to put shoulders on various roads th-oughout each Town. We conceived this project last year and it worked very well for y all involved . The joint project will be done in October . Some work to be done in October includes work on Park Lane, shoulder repairs, ditch cleaning, park anal trail maintenance, biannual brush pick up, brush and tree removal, and prepare for winter weather operations . ghk i i Agenda Item # 28 (d) Planning Director's Report for October 4 1999 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. September 21 1999 Met in ": Raponi Two-Lot Subdivision, 346 Coddington Road: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of a 1 .34 + / - acre lot into two parcels, located at 346 Coddington Road on Town of Ithaca Tax Parcel No . 42- 1 -9 . 14, Residence District R- 15 . Parcel A will contain 0 . 64 + / - acres, and Parcel B will have 0 . 70 + / - acres . Estate of Stephen J. Raponi, Owner / Applicant; Frank Raponi, Agent. Garage Addition, 140 Westview Lane: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed addition of a + / - 26 foot X 16 foot attached garage, located at 140 Westview Lane, on Town of Ithaca Tax Parcel No' s. 58-2-39 . 652 and 58-2-39. 651 , Residence District R- 15 . James L. Fowler, Owner / Applicant. Frandsen Subdivision - Section 4, Lots D4 and 135, Park Lane: The Planning Board granted Final Subdivision Approval for the proposed subdivision of Lots D4 (18,594 + / - square feet) and D5 (22,962 + / - square feet) from Tax Parcel No. 56-3- 13 .36 in the "Frandsen Subdivision, Section 4," for which Preliminary Subdivision Approval was granted by the Town of Ithaca Planning Board on July 8, 1986, located on the west side of Park Lane, Residence District R-15 . Lot D4 will be consolidated with Tax Parcel No . 56-3-13 . 6 (formerly Lot D2), and Lot D5 will be consolidated with Tax Parcel No . 56-3-13 . 7 (formerly Lot D1 ) . William Frandsen, Owner/ Applicant. CURRENT PLANNING DEPARTMENT PROTECTS The following are accomplishments or issues that have been dealt with over the past month. SEOR Reviews for Zoning Board : No SEQR reviews for the Zoning Board were done since the August report. Codes and Ordinances Committee: The Codes and Ordinances Committee met on September 15, 1999 . Agenda items included (1 ) a continuation of discussion regarding commercial zoning in the Town, including an update on work being done by the "sub-committee"; (2) continuation of discussion regarding Zoning map revisions; (3) distribution and brief discussion regarding the draft package of revised zoning chapters; and (4) distribution of the draft outdoor lighting ordinance. With regard to the draft Zoning chapters, all revised sections were included in the package which was distributed, except for stormwater management and table of contents. Those, along with a comparison copy (showing changes from previous drafts), will be distributed for the next meeting. ATTACHMENT # 10 The next meeting of the Codes and Ordinances Committee is scheduled for October 27, 1999 (this is not the regular meeting date) . Proposed agenda items include review of revised draft Zoning Ordinance chapters, sub-committee status report regarding commercial zoning, and continuation of discussion regarding the Zoning map revision process. Capital Projects Planning Committee: The next meeting is scheduled for Tuesday, October 5, 1999, Proposed South Hill Conservation Zones: The committee established by the Town Board met with officials from Ithaca College on September 21 , 1999 to discuss the proposed Conservation Zone. The committee will meet again for follow-up discussion. Ithaca College has begun working on their Master Plan, and has requested that the Town hold off on enactment of the South Hill Conservation Zone until they complete the Master Plan. The committee indicated the Town's desire to enact the Conservation Zone soon because of possible development pressures and because of the sensitivity of the natural habitats in the area . The committee is looking further at possible specific language that could be incorporated into the Conservation Zone requirements, including what types of educational uses would be permitted within the Conservation Zone . The committee' s suggestion to Ithaca College at this point is that the Town would proceed with enactment of the Conservation Zone now, and at the same time, work with Ithaca College on their Master Plan . When the College' s Plan is completed, discussions can be initiated on possible zoning revisions, including the possibility of an educational or institutional zone, and possible revisions to the Conservation Zone if appropriate. Fall Newsletter: The Newsletter was completed, printed and mailed. Ithaca - Tompkins County Transportation Council: The Planning Director attended the September 21 , 1999 meeting of the ITCTC Planning Committee. The primary discussion focused on the Long Range Plan Update . ITCTC staff working with a subcommittee has prepared a draft update of their Long Range Plan, which was adopted in 1995 . Most of the Plan revisions include demographic updates, status of specific projects, such as the NESTS study, and financial projections which now include all of Tompkins County's municipalities as a result of the reorganization of the MPO. There is a 45 day public review and comment period (through November 5, 1999) . A public information meeting on the Plan update is tentatively scheduled for November 3, 1999 . The Planning Director also at a special ITCTC Policy Committee meeting on September 28, 1999 regarding the Northeast Subarea Transportation Study (NESTS) . The Policy Committee unanimously accepted the NESTS Study as complete, and discussed the NESTS recommendations. Attention was focused on the recommendations regarding enhanced transit, a connector road feasibility study and right-of-way acquisition, and land use and livability principles. There was a consensus on the following specific follow-up actions : (1 ) the Planning Committee will provide a more in-depth evaluation and analysis of the enhanced transit recommendations (e. g. , costs, population that would be served, etc . ) and report back to the Policy Committee at the joint meeting in December; members of the Working Group and ITCTC staff will go to each of the involved municipalities to present the study recommendations and get feedback from municipal officials regarding specific study proposals, including the possible connector road; and the Tompkins County Planning 2 Federation will be asked to assist with setting up workshops regarding livability principles, transit friendly development through zoning and site plan review, and similar topics promoted in the NESTS report. (Members of the Town Board, Planning Board and Conservation Board have been provided with copies of the NESTS Executive Summary . ) Field Trip: The Directors of the Planning, Engineering and Highway Departments organized and conducted a field trip for the Supervisor and Deputy Supervisor on September 27, 1999 . A number of sites were visited, including several private developments under construction (e. g., Sterling House and Linderman Creek), farms on West Hill including several of the possible PDR parcels, some of the Town parks that are planned for development (e.g. , Tutelo Park and Iacovelli Park), and several public works projects that are underway (e. g. , Park Lane drainage improvements and Warren Road construction ). Route 366 Bridge Over Cascadilla Creek: The Director of Planning attended a public information meeting held by the NYS Dept. of Transportation (NYSDOT) on September 29, 1999 regarding the Route 366 bridge replacement project. NTSDOT presented design concepts for the project, which include several variations of new bridge widths and turning lanes . The earlier alternative that was proposed in concept, which involved realignment of the north leg of Judd Falls Road to match up with Pine Tree Road, has been dropped by NYSDOT because it would have involved unsafe grades (up to 20 percent) and road curves. At the meeting, we requested that NYSDOT provide documentation on why that realignment alternative is no longer being pursued . NYSDOT agreed to evaluate several variations of their proposed concepts that could include making Judd Falls Road one-way northbound to reduce some of the vehicle stacking problems at the Pine Tree Road intersection . Part of such an evaluation would involve how other nearby roads might be impacted by changes in traffic patterns. [NYSDOT's summary handout from the meeting is attached at the end of this report.] Filename: 17plan\ townbd\ tpre1099.mem 3 NEW YORK STATE DEPARTMENT OF TRANSPORTATION REGION 3, SYRACUSE JON P . EDINGER , P . E . , DIRECTOR PUBLIC INFORMATION MEETING WEDNESDAY, SEPTEMBER 29 , 1999 AT 6 : 30 P . M . AT THE BOYNTON MIDDLE SCHOOL 1601 NORTH CAYUGA STREET ITHACA, NEW YORK N . Y . ROUTE 366 BRIDGE OVER CASCADILLA CREEK TOWN OF ITHACA TOMPKINS COUNTY PIN 3033 . 16 � ) 'V' j✓ °� ?'.9res6'Horrie 'R Ito l to I 1 a y , /I� y I I l % 1 950 ',Y ' .B9< • �I two - � a �•y+� as = LQ�ei j I.�� I \ `�. . ! / / .. �- iJ l \ I v ( u� of • —_ off I Filtration k; "T Plant - I . t t �.li _I . 11� }+• I � , aY.;,y l-/ � � ' � n. •��_ ` '! . _.� /1J }. iIr ` �lloL/ 876 .1 , - - ?�! ,ty - � . �� ■ I �81 �� I� TO WERE i. a .c. ° S , �•' RD '� yeI ' CO , { { 1. 1 �� �Il RNELL IN 2. , I ► III ``i``w�.,.. � t > ? UNIVERSITYI LC7 ill° �: � '': .•1 't:i'Y t• \��J� � �l+ ln: � � 9'<g to I r Qg�etery ? I; ( , �7 ' ° { o .•G! t ';/rt ^••� ,l � •'< y, �� `` � i! �. • ` III , � � / �Z, rt� l ` h Jse ,11 4 ((9i1 � o � ., � e 964 STE N l� ? Ss ° ` c •il l I t M i ta05)> N2• s lJl g 8 8 ,\. llr ¢' I t \ I , ` ,)'� • r 0' t` 1 I er . , \ ' c �, '" �'T e P;k'� ' .1'•. ` . 936 4 wn � PROJECT LOCATION °� ' . tVAPriml ch Lc r t ' `Cemetery t ! r ` ,, L �1 Bell J r�p� , 1000 � .. I T. 930 • . ( ( ` Hfll �4? Iry t. eso > . `" `�. v f % ' HO � C - t W 12 J C - _ DGN4IlACT400903300*303316AA. DGN `J Purpose of the Meeting The purpose of this Public Information Meeting is to provide an opportunity for interested individuals, groups , officials , and agencies to become acquainted with and express comments on the New York State Department of Transportation (NYSDOT) proposed concepts to replace the existing NYS Route 366 bridge over Cascadilla Creek in the Town of Ithaca , New York. All comments and recommendations received at this meeting will receive consideration and will be used to develop the Department ' s alternatives and design of the project. Written comments may be submitted at the meeting or mailed to NYSDOT by October 12 , 1999 , using the attached form . NYSDOT Representatives Edward Wilday, P . E . , Region 3 Design Group Diana Graser, P . E . , Region 3 Design Group (Phone : 315 - 428 -4981 ) Mary Jane Meier, P . E . , Region 3 Design Group (Phone : 315 - 428 -3239) Consultant Representatives Jeffery Hinman, P .E . , L . S . , Senior Project Engineer, Blasland, Bouck & Lee , Inc . Donald Pilawa, Senior Project Engineer, Blasland, Bouck & Lee, Inc . Allen Cowen, P . E . , Associate, Harza Northeast Original Project Objectives Improve the bridge condition to a rating of at least 5 for 10 years in a cost effective manner. • Improve Route 366 traffic operations, from 30 . 5 m ( 100 ft.) west of the Pine Tree Road/Route 366 intersection to 30 . 5 m ( 100 ft. ) east of the Judd Falls Road/Route 366 intersection, to a Level of Service D in a cost effective manner. • Accommodate pedestrian and bicyclist mobility in a cost effective manner. Enhance the project area consistent with the local vision for Route 366 in a cost effective manner. Original Preliminary Design Alternatives 1 Null/do nothing - Considered and Not Advanced 2 Rehabilitation - Considered and Not Advanced 3A Replacement with a 3 lane bridge - Considered and Not Advanced 3B Replacement with a 4 lane bridge - Considered and Advanced 3C Replacement with a 3 lane bridge and re-align the intersection - Considered and Advanced 9/27/99 UAKKZ99U 289165?.W PD t Revised Project Objectives The current project objectives are the same as the original objectives except for improving the Route 366 traffic operations to a Level of Service D has been revised to read : "Reduce the vehicle hours of delay for Route 366 traffic in a cost effective manner by providing additional width to the bridge . " Current Design Concepts 3B Replacement with a 4 lane bridge 3D Replacement with a 5 lane bridge and close Judd Falls Road Estimated Construction Cost The construction and right-of-way costs for this project are programmed to be $ 1 . 5 million . Future Project Milestones • Second Public Information Meeting ( Spring, 2000) • Selection of Design Alternative (Summer, 2000) • Construction Begins (Summer, 2002) • Completion of Construction (2003 ) 9/23/99 U:UCKZ99\32891652.WPD n T JUDD FALLS �. ROAD -- � t REEK Lu SCP����P Lu CP o vi z ♦� PINE TREE ROAD WILSON LAB DRIVEWAY �1 1 ROUTE 366 OVER CASCADILLA CREEK TOMPKINS COUNTY, NEW YORK BIN 1046760 P.I.N. 3033.16 CONCEPT 3B - 4 LANE BRIDGE BBld BLASLAND9 BOUCK d LEE . INC. I CURE 9/21 /99 54-J M5 engine W engineers d scientists in 00903305/303316AA. PUB N fl �DGN*ACTa00903300t303316AA. PUB c.o c.o M JUDD FALLS ROAD w ( TO BE CLOSED ) 0 vi z CREEK 44 TI T I f ♦� PINE TREE ROAD WILSON LAB DRIVEWAY �] l I T � i ROUTE 366 OVER CASCADILLA CREEK TOMPKINS COUNTY, NEW YORK BIN 1046760 P.I.N. 3033.16 CONCEPT 3D - 5 LANE BRIDGE 113BL engineers BOUCK d LEE , INC. I FIGURE a en 1n 9/91 /99 /30331 . g ' eers 8 scientists � 00903705/303316AA. PUB N ft+FOGNSACT000903300c303316AA. PUB r PUBLIC INFORMATION MEETING WEDNESDAY, SEPTEMBER 29, 1999 NYS ROUTE 366 OVER CASCADILLA CREEK TOWN OF ITHACA TOMPKINS COUNTY (PIN 303116) WRITTEN COMMENTS Written comments are invited from anyone interested in the project. Comments may be submitted at the end of the meeting or mailed to Jon P . Edinger, P .E . , Regional Director, NYS Department of Transportation, 333 East Washington Street, Syracuse, NY 13202 . Comments may also be submitted by e-mail to : dgraser @gw. dot. state .ny . us . Comments must be received no later than October 12 , 1999 . Name Address Representing 9/21/99 U:WCV29902891652.WPD Agenda #28e TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF SEPTEMBER 1999 YEAR TO DATE TYPE OF PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 1999 0 0 0 0 RESIDENCES 1998 2 341 , 166 2 3417166 SINGLE FAMILY DETACHED 1999 3 3405600 13 1 ,276,600 RESIDENCES 1998 2 3502000 13 1 ,3737780 1999 0 0 1 160.000 TWO FAMILY RESIDENCES 1998 0 0 2 350,000 1999 1 11300 20 403,300 RENOVATIONS 1998 0 0 11 4159436 1999 0 0 2 12,850 CONVERSIONS OF USE 1998 0 0 5 10,800 1999 0 0 7 201 , 197 ADDITIONS TO FOOTPRINT 1998 1 40,000 12 4919212 1999 0 0 9 27705, 146 MULTIPLE RESIDENCES 1998 1 291509000 2 47950,000 1999 1 CMC emergency room canopy 409000 8 21176,793 BUSINESS 1998 1 200 6 252,250 1999 0 0 0 0 AGRICULTURAL 1998 0 0 0 0 1999 0 0 0 0 INDUSTRIAL 1998 0 0 0 0 1999 0 0 13 1070059670 EDUCATIONAL 1998 0 0 5 61789,500 1 Demolish and rebuild deck 23440 1 Storage shed 10,000 I Detached garage 12,500 1 Carport 4200 MISCELLANEOUS 1999 4 297140 33 407,863 CONSTRUCTION 1998 2 22,995 29 5102017 TOTAL NUMBER OF 1999 9 4112040 106 17,3491419 PERMITS ISSUED 1998 9 21904,361 87 159484, 161 TOTAL FEES 1999 9 925 106 215960 RECEIVED 1998 9 25940 87 165800 Date Prepared: October 1 , 1999 Dani L. Holford Building/Zoning Department Secretary ATTACHMENT # 11 2 TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 22 1 . 111 Tudor Road - rebuild deck and walkway. 2. 11 Sanctuary Drive - new two-family dwelling - temporary. 3 . Danby Road ( IC) - "J lot" parking lot 4. 134 Woolf Lane - new single-family dwelling with attached garage. 5. 101 Brandywine Drive - sunroom. 6. 1534-36 Slaterville Road - renovations to create legal 2nd dwelling unit. 7. 122 East King Road - conversion of single-family dwelling to school building - temporary. 8. 618 Coddington Road - remodel existing single-family home. 9. 203 Roat Street - modify kitchen and new second floor deck/porch. 10. 145 Bundy Road - new single-family dwelling. 11 . 302 Salem Drive - demolish and rebuild deck. 12. 380 Pine Tree Road - squash court modification. 13 . 140 East King Road - 488 square foot addition - temporary. 14. 8 Peachtree Lane - new single-family dwelling with attached garage. 15. 209 Tudor Road - interior wall partitions. 16. 104 Regency Lane - building modification. 17. Danby Road (IC) - new fitness center - temporary. 18. 358 Warren Road - 8' x 8' prebuilt shed with wood stove installed. 19. 930 Danby Road - existing office building. 20. 1018 Ellis Hollow Road - exterior exit door. 21 . 612 Coddington Road - detached garage. 22. 301 Sheffield Road - 14' x 24' carport. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1999 - 130 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1998 - 99 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 12 1 . 121 Snyder Hill Road - building code - abated. 2. 117 Pinewood Place - Property maintenance - pending. 3 . 703 Hudson Street Extension - noise - pending. 4. 177 Kendall Avenue - building code - pending. 5. 2 Dove Drive - building code - no violation found. 6. 116 Kay Street - building code - pending. 7. 139 Salem Drive - building code - pending. 8. 1559 Slaterville Road - building code - no violation found. 9. 167- 1 Calkins Road - building code - abated. 10. Elmira Road - fill - no violation found. 1 l . 163 Iradell Road - fill - pending. 12. Mecklenburg Road - fill - pending. From August 1999: 1 . 108 Sapsucker Woods Road - trash - pending. From July 1999: 3 . 623 Elmira Road - building code - abated. 3 From May 1999: 1 . 936 East Shore Drive - property maintenance - pending. From April 1999: 1 . 172 Calkins Road - property maintenance - pending. From May 1998: 1 . 155 West Haven Road - building code - application pending. 2. 220 Haller Boulevard - building code - pending. From March 1998: 1 . 124 Haller Boulevard - building code (illegal apartment) - pending. (apartment occupied by family member) From February 1998: 1 . 803 Coddington Road - building code (illegal apartment) - pending. (apartment vacant) 2. 611 Elmira Road - building code (illegal apartment) - pending. (apartment vacant) From January 1998: 1 . 110 Winston Drive - building code (illegal apartment) - pending. (building vacant) From October 1997: 1 . 1447 Trumansburg Road - building code and zoning violation (illegal apartment) - pending. (apartment vacant) From May 1995: 1 . 1152 Darby Road - zoning and building code - pending legal action. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1999 - 48 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1998 - 58 TOTAL FIELD VISITS THIS MONTH - I I 1 Uniform Building Code - 88 Local Law and Zoning Inspections - 18 Fire Safety - 4 (2 businesses, I restaurant, I apartment [3 units]) . Fire Safety Reinspections - 0 Fire/Emergency Occurrences - 0 Fire Occurrence Reinspections - 1 (house/fireplace) TOTAL FIELD VISITS YEAR TO DATE, 1999 - 768 TOTAL FIELD VISITS YEAR TO DATE, 1998 - 702 TOTAL SIGN PERMITS THIS MONTH (Earth Arts) - 1 TOTAL SIGN PERMITS YEAR TO DATE, 1999 - 7 TOTAL SIGN PERMITS YEAR TO DATE, 1998 - 8 ZONING BOARD OF APPEALS lMEETING, 2 CASES, AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNESDAY, SEPTEMBER 811999 7 :00 P.M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, September 8, 1999, in Town Hall, 126 East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side), Ithaca, N. Y. , COMMENCING AT 7 :00 P .M . , on the following matters : G APPEAL of Carolyn Klass, Appellant, requesting a variance from the requirements of Article V, Section 21 of the Town r q of Ithaca Zoning Ordinance, to be permitted to maintain an existing single-family residence with a rear yard setback of 45 + feet (50 feet required) at 104 Compton Road, Town of Ithaca Tax Parcel No. 36-2-7, Residence District R-30. t Said appeal also involves the replacement and enlargement of a second deck with a rear yard setback of 49 feet. e a G APPEAL of Cayuga Medical Center at Ithaca, Owner/Appellant, HOLT Architects, Agent, requesting a special 4 approval from the Zoning Board of Appeals under Article V, Section 18 of the Town of Ithaca Zoning Ordinance, to be permitted to extend an existing hospital structure at 101 Harris B . Dates Drive, Town of Ithaca Tax Parcel No. 24-3 - a 2. 1 , Residence District R-30. Said extension is to be a canopy over the ambulance emergency room entry . Said Zoning Board of Appeals will at said time, 7 :00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost Director of Building and Zoning 273- 1783 Dated: August 31 , 1999 Published: September 3 , 1999 r rA gypp. 7z7� r OG �O -' A A O� w 00 ri O r d O U O O O l.n O O U N ° rA n o o $ o o $ o $ o $ o 0 0 0 � T z o N 67 O O A OC C. a� N A N 0o O GC O O O O O O O O O O O O O O O O O O O O O d Vj F� O In A O O O O O O A O O ^ V/ > T T ? WA 0 U `, Y to O O N O LA U O N O �' l 1 o $ o o $ $ O O O O O U O to to N V1 '7 u r O O O O O O O O C r /b o 0 0 0 0 0 0 o g o y v N 0 > to to O O O O O O O O "Z _ C C C O C O O O C C O o z C y o Z C7 y r 0 � � Z o° °0 0 0 00 °o °o °o c° 1 °0 2 _ OC ,C O O 7 ;;o •— — w w .7-, C r Oo r 0 Cl N L- r O O O O O O O to O Jn O C O O O O O O O w O U N J Oo A W J W N A O ^7 tJ � J J �D O 00 00 IJ 00 ►7 U O — to In r O LA O O O �D O O ;r. A C b 0 O 0 O O O C A O O Town Board meeting 10/4/99 Agenda Item 28 (f) Human Resources September Report Budget: Worked with Department Heads and Town Supervisor to finalize 2000 wage recommendations for the tentative budget. Reviewed with Budget Officer and Town Supervisor the preliminary budget numbers for personal services , benefits , commercial insurance , Risk Retention and Personnel budget. Training and Development: Attended 4 of the 11 Human Resources Management Program classes through Cornell University. These classes have focused on HR Strategy, HR Planning , HRIS , Organization Development, Leadership and Motivational Theories , TQM , Performance and Documentation Issues , Ethics , and Legal Issues . September' s meeting of Society for Human Resources Management of T. C. discussed legislation currently being proposed in Albany and Washington and the process . Currently being discussed are such items as changes in COBRA qualifications , changes in FLSA (overtime calculation and minimum wage ) and expanding FMLA to include paid leave . Arranged a follow up to the Management Retreat with Linda Finely and Scott Sears from CDRC . This meeting was designed to review what was accomplished in June and what other issues should be addressed . The entire group felt that this process has been beneficial to the management of the Town . It was discussed and decided by the group to proceed with another meeting at TC3 without the aid of CDRC . Fred Noteboom , Lisa Titti , Larry Parlett (SCLIWC ) and I attended a free seminar at Cornell called " Reducing Community and Employee Outrage : Risk Communication in Controversy" , presented by Peter Sandman , Ph . D . Dr. Sandman 's program stemmed around the concept that a hazard plus the outrage equals the risk . He felt that there is very little correlation between the risk that are "deadly" and the risk that upset people . He spoke a great deal on how to manage outrage and how to focus on the hazard and the outrage . "When hazard is high , manage the hazard . When the outrage is high don 't ignore it, and don 't manage the hazard : Manage the outrage . " Dr. Sandman was very supportive of community advisory panels and allowing those outraged to get involved , but don 't ignore them . I have an entire packet of material from the seminar that someone could borrow if interested . I feel this would have been a great seminar for anyone in a decision making role , especially in decisions that directly involves the public. Unfortunately , we didn 't find out about this seminar until just a few days before . ATTACHMENT # 12 Safety Committee : The committee is now discussing Personal Protective Equipment . Discussion led us to the desire to require safety-toed shoes for those positions that are in danger of dropping a heavy object on their foot. i . e . Highway, Engineering (while in the field ) . The committee is doing some analysis on the recommended cost share effort. Currently SCLIWC does require steel-toed shoes but the cost share is included in their entire clothing allowance . Personnel Committee : This committee has not met in 1999 due to pending recommendations to come from SCLIWC . Am anticipating establishing a meeting in October to begin discussing changes being recommended by SCLIWC . Wellness Program : The now annual Wellness Fair was held on the 23rd and 24th . This year we offered FREE Blood Pressure , Glucose , Cholesterol , and Body Fat Analysis in conjunction with running an hour program on increasing ones physical activity . Of the total 62 full time employees 43 participated in the program , this is 69% participation . This year was the first year of holding the fair at SCLIWC and it was very well received . This program is not done to replace a medical appointment but to alert employees of problems so that they can follow up with their own doctor. During this time period there was also a question asking employees if they would like a free flu shot through PHP . The results indicated at split decision , therefore , I will arrange for the shots but for them to be available in 1 location . The shot will be free to anyone on PHP so that spouses can also get the shot if they would like . The flu shot clinic will be set up for late October or early November. EEO/Affirmative Action : have researched this topic and have determined I have a lot to do ! The last work done on this was a policy statement put together by Linda Nobles and signed by Noel Desch . This policy is in regards to women and minority owned businesses only . I have received a copy of the county' s and city' s plan to review . Completed the normal day to day duties of the office . TOWN OF ITHACA FINANCIAL REPORTING MONTH ENDING SEPTEMBER 30, 1999 REPORTS SUMMARIZED REVENUE & EXPENDITURES WITH FUND BALANCE AND CASH SUMMARY OF CASH ON HAND INVESTMENT REPORT REVIEW OF BANK COLLATERAL COMPARATIVE REVIEW OF INTEREST EARNINGS PROJECTED FISCAL INTEREST EARNINGS ATTACHMENT # 13 n 4; T CO 00 ct aR 2P (N c1r) N O 00 OD O tO tO LO co f` (D 'Rt (Y7 00 OD M N O q9trN uj Tctr� cciQi O TcM 00 co O h qqi 07 r CO LO O tO st O pe to 00 ( N 3 � N q% (n �t O ar0 (00 YJ N z (� (� (g (� (n QUA 69 LL N O N oe o� (O 06 %f %e O (O qT tO O O CD r tt) tO NOM NOD ti Mto N M O O LO LO O Oj LO O Nr W4 to T tO (7 f� m O O W W in N (O 00 r N tO r` f� N 06 N N N O h O In t7) cv r r (7) to t) Ch 00 M N r 00 4v c7 M ti tO (D IT (D qqr M M app� j r r N T r r J Efl 691 to fA fA 69 EA tH Q � m W g � 0 oboe 000 SQo� h OCO M f` v O co � Ch m0 O7h V Nc'M (N O C7 O a } T (Oqq 04 h0007 ,4L6 N (DOM to O O U� Q t) M 1A (D M C'7 LO 00 f` N 00 C6 (6 CA CD 07 O Q W U p = N ti tO M co (D C7 f\ r Q � O r (+7 00 :2 qq 0 M qq OD 0) N r 07 Z W Q O r r r WU) (09 = G. z p Z � 649)6 (s rfl (fl W w q* w 0 * 9z o co OD 00 a t r °)) 0 Z W z O0 00 0) v (O O 00 O LO LC) h 00 D 3 W a 3 t0 N tO IT uj r �t h f` N ti N to N O � O � N mch N 0 � Q) Ov (O r N RO ~Z N to d' W W a an Q UM W rfl (fl ( (s (s (s (fl 69 CN r� aR Se co 44t *OR h v O OD CO O > � J C) W � m (� T- � V � CD CDr0 tO N O rr// O O O 1� O N 00 O W oN0 a) ti � � cDM o r� u) c0 (D rn O (N 'ct T cf) to to a/ Z COrtO Co r r r r W r r r �- O J O CA Z ccl � W O O ¢ a r W 0) W W m Q Z U U 0) W °) r Z o b Q} ed d Z , Z 0 k Q (n Q (� fi U � p � Z W Q Ohm rn = ' Z W U W U W v Z W Qp W xax wW wz t� S co t� ZW � y = w F. cc o � arj z4 w 06z z (XI WUj z < Wa0 m 0 z z Ot=- W az � Hw XXZ Z Z U � � W Z V � > W � W 5 Q 0 � 0 Q Z m ¢ O � eR Z) C) 3E2� m ¢ W w U z 00 0___ v0_ M 0 0 0 0 0 n C ZV 3J a a a Q 69 cfs 64 69 Ga 69 1 1 1 O O 1 I 1 O O r 1 o l f 0 0 0 0 co U jW rn 0 � Q z69 69 690 69 W OD N oe oe In co 0 `� CD N CD ' r r W NNti (6n W 0000 r0 !co N O Q � j to (7) OD W 0) OD O) � ti 00 0o n n OD co 2 0 L W Cl) J WQ EA to 69 64 6 k 69j� Ef! 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Z_ U (Y. W z w W � UHW W � U ¢ 0 , U) D U Q z m < 0 ZR m < 0 aRZR m < w w U a � Z o (n W W m IL Wgn Q z0.. at- WW ~ N X Z_ W p LM > tO �N E to r� C44 N Z N O NN pO C � O 00 O O � � N p (V � O l c� V 00 00 TOM O TMM x W W W W a Zw = rfl cfl !� (a U4 �W/ O $ � ao $ g LiLL m is NO O MN8 tO (7 (00 •- 3 69 611, rfl cl rn o � w U a. tki W 0 2 @? wy '� � C ^ 2 U ^ w wUgw c � z u. � w W Ww pZ gm zLz � I Z 06z W 06 z 0w � o z wQav � Q z 4z in p � Q ? w . j wx W2 Z Q WW C9 U = O V � � g 1111'77 � � uLL=IJ Q Q 41, LL mQ OR co 3e a° m Q J w _� TOWN OF ITHACA CASH SUMMARY OF SAVINGS and CHECKING FOR THE MONTH ENDING SEPTEMBER 30, 1999 FUND AMOUNT GENERAL - OPERATING ; 74,853 GENERAL - OPERATING 21500 GENERAL - HIGHWAY 22,473 GENERAL - KENDALL RESERVE 21 ,510 GENERAL PART-TOWN - OPERATING 32,259 GENERAL PART-TOWN, REVIEW FUNDS 13,734 HIGHWAY - OPERATING 103,034 WATER 327,039 SEWER 439822 CAPITAL PROJECT BUILDING RESERVE 32,790 CAPITAL PROJECT HIGHWAY EQUIPM'T RESERVE 39 CAPITAL PROJECT PARKS & OPEN SP RESERVE 25,635 CAPITAL PROJECT TOWN HALL 20316 CAPITAL PROJECT HWY STORAGE SHED CLOSED CAPITAL PROJECT IACOVELLI NEIGHBORHOOD PK 546 CAPITAL PROJECT MECKLENBURG RD WTR MAIN 3,474 CAPITAL PROJECT WARREN RD WTR MAIN 669603 CAPITAL PROJECT HIGHWAY EXCAVATOR 653 RISK RETENTION 378 FIRE PROTECTION 17,717 FOREST HOME LIGHTING DISTRICT 923 GLENSIDE LIGHTING DISTRICT 419 RENWICK HEIGHTS LIGHTING DISTRICT 546 EASTWOOD COMMONS LIGHTING DISTRICT 625 CLOVER LANE LIGHTING DISTRICT 299 WINNER'S CIRCLE LIGHTING DISTRICT 403 BURLEIGH DRIVE LIGHTING DISTRICT 340 WEST HAVEN RD LIGHTING DISTRICT 1 ,285 CODDINGTON RD LIGHTING DISTRICT 794 TRUST & AGENCY = PAYROLL 911881 TRUST & AGENCY - JUSTICE FUNDS 15,672 DEBT SERVICE 7,751 TOTAL ; 912,312 Page 1 TOWN OF ITHACA INVESTMENT REPORT BY FUND FOR THE MONTH ENDING SEPTEMBER 30, 1999 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS) RATE DATE PRINCIPAL EARNINGS GENERAL FUND 8130/99 35 5.25% 1014199 1509000 766 9128199 27 520% 10/25/99 6501000 21535 9128199 76 515% 12113/99 250,000 29771 TOTAL $ 190509000 $ 61072 GENERAL PART TOWN FUND 9128199 27 520% 10/25/99 $ 260,000 $ 11014 HIGHWAY FUND 9/28199 27 520% 10125/99 $ 215,000 $ 839 9128199 37 522% 1114/99 1009000 537 $ 3159000 $ 11376 WATER FUND 8130199 35 515% 1014/99 $ 200,000 $ 19021 9128/99 27 520% 10125199 110,000 429 $ 310,000 $ 11450 SEWER FUND 6128199 98 4.87% 1014199 126,000 1 ,670 8116/99 49 5. 10% 1014199 1 ,0039000 6,962 8/30199 35 515% 1014199 1001000 510 9128199 76 525% 12113/99 4639000 59132 TOTAL $ 176929000 $ 149274 CAPITAL PROJECT FUND = BUILDING RESERVE 8111 /99 85 5. 10% 1114199 $ 2399000 $ 2,878 CAPITAL PROJECT FUND - PARKS & OPEN SPACE RESERVE 8/11199 54 5200% 1014199 $ 54,000 $ 405 Page 1 of 2 TOWN OF ITHACA INVESTMENT REPORT BY FUND FOR THE MONTH ENDING SEPTEMBER 30, 1999 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS) RATE DATE PRINCIPAL EARNINGS CAPITAL PROJECT FUND = TOWN HALL 8116199 80 5. 10% 1114199 $ 800,000 99067 8116199 119 5. 10% 12/13/99 845,000 149245 8130199 70 525% 1114199 399000 398 TOTAL $ 19684,000 $ 23,710 CAPITAL PROJECT FUND = VINCENZO IACOVELLI NEIGHBORHOOD PARK 8130199 70 5925% 1114199 $ 629000 $ 633 RISK RETENTION FUND 8111199 54 5500% 1014199 $ 59,000 $ 443 TOTAL INVESTED PRINCIPAL @ 9130199 $ 59725,000 TOTAL ESTIMATED INTEREST EARNINGS @ 9130199 $ 529255 Page 2 of 2 TOWN OF ITHACA REVIEW OF BANK COLLATERAL AS OF SEPTEMBER 30, 1999 SAVINGS $ 912,312 CHECKING INVESTMENTS 5,725,000 TOTAL CASH ON DEPOSIT $ 6,637,312 FDIC INSURANCE 200,000 FMV COLLATERAL ON DEPOSIT 71700,000 OVER (UNDER) COLLATERALIZED $ 1 ,262,688 CASH ASSETS COLLATERALIZED @ OF FMV 116% i Pagel ' C SUMMARY OF INTEREST EARNINGS COMPARATIVE REVIEW OF INTEREST EARNINGS BUDGET VS ACTUAL FOR THE PERIOD ENDING SEPTEMBER 30, 1999 FUND ACTUAL BUDGET OVER EARNINGS EARNINGS (UNDER) GENERAL i 52,412 i 45,000 i 7,412 GENERAL - KENDALL RESERVE 1 ,022 - 11022 GENERAL PART-TOWN 3,954 59000 (1 ,046) HIGHWAY 9,388 101000 (612) WATER 22,678 28,000 (5,322) SEWER 48,447 24,000 24,447 CAPITAL PROJECT - BUILDING RESERVE 14,463 - 14,463 CAPITAL PROJECT - HIGHWAY EQUIPM'T RESERVE 29128 - 29128 CAPITAL PROJECT - OPEN SPAC PLAN RESERVE 1 ,734 - 11734 CAPITAL PROJECT - TOWN HALL RENOVATION S CONSTR. 57,463 - 57,463 CAPITAL PROJECT - HWY STORAGE SHED 545 - 545 CAPITAL PROJECT - IACOVELLI PARK 2,180 - 2,180 CAPITAL PROJECT - MECKLENBURG RD WATER MAIN 376 - 376 CAPITAL PROJECT - WARREN RD WATER MAIN 2,116 - 2,116 CAPITAL PROJECT - HIGHWAY EXCAVATOR 652 - 652 RISK RETENTION 11702 1 ,200 502 FIRE PROTECTION 33, 180 17,000 169180 COMBINED LIGHT DISTRICTS 204 - 204 DEBT SERVICE 1 ,415 200 1 ,215 TOTAL YEAR TO DATE EARNINGS i 256,057 S 130,400 i 1259657 PERCENT OF BUDGET EARNED 196% PERCENT IN EXCESS OF BUDGET 960A Page 1 of 1 TOWN OF ITHACA COMPARARTIVE INTEREST EARNINGS PROJECTION FOR THE YEAR ENDING ENDING DECEMBER 31 , 1999 DESCRIPTION EARNINGS TOTAL YEAR TO DATE EARNINGS AS OF 9130199 $ 2569057 ADD: INTEREST TO BE EARNED FROM OIS CD's 52,255 TOTAL PROJECTED EARNINGS $ 308,312 LESS: BUDGETED 1999 EARNINGS 130,400 EARNINGS OVER (UNDER) BUDGET $ 177,912 PERCENT OF EXCESS TO BUDGET 136.4% Page 1