HomeMy WebLinkAboutTB Minutes 1999-01-25 - r
OF I,%
TOWN OF ITHACA
126 EAST SENECA STREET, ITHACA, _ N . Y: 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
SPECIAL TOWN BOARD MEETING
January 25, 1999
5 : 30 p. m .
AGENDA
1 . Call to Order.
2 . Pledge of Allegiance .
3 . Consider 1998 Annual Reports of Town Officials :
a . Town Clerk/Receiver of Taxes .
b . Highway Superintendent.
Co Director of Engineering .
d . Director of Planning .
e . Director of Building/Zoning .
f. Human Resources .
g . Budget Officer.
4 . Consider 1999 ,Priority Work Plans of Town Officials :
a . Town Clerk/Receiver of Taxes .
b . Highway Superintendent.
c. Director of Engineering .
d . Director of Planning .
e . Director of Building/Zoning .
f. Human Resources .
g . Budget Officer,
5 . Ratification of appointment of part time typist by Town Justice .
6 . Consider ADJOURNMENT.
OF IT"
TOWN OF ITHACA
126 EAST SENECA STREET, ITHACA , N . Y. 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
SPECIAL TOWN BOARD MEETING
Monday, January 25, 1999
5 : 30 o' clock P.M .
ADDITIONAL AGENDA ITEMS
1 . Consider ratification of the Supervisor's appointment to the Cayuga Lake
Watershed Management Plan Intermunicipal Organization .
2 . Consider payment of 1999 Town and County Tax Bill #2487 , for the property
donated by Edwin A. Hallberg on East King Road .
TOWN OF ITHACA .
TOWN BOARD
JANUARY 259 1999 :
5 : 30 p.m.
At a regular meeting of the Town Board of the Town of . Ithaca, Tompkins County, New York
eld at the Town Hall , 126 East Seneca Street, there were present:
RESENT: Catherine Valentino , Supervisor; Mary Russell , Councilwoman ; Carolyn Grigorov,
Councilwoman ; David Klein , Councilman ; - Ellen Harrison , Councilwoman ; John . Wolff, Councilman
(6: 00 p. m . ) .
EXCUSED: Ed Conley , Councilman .
PRESENT: Joan Lent Noteboom , Town Clerk ; John Barney, Attorney for the Town , (excused @
7: 30 p. m . ) ; Daniel Walker, Town ' Engineer; Fred Noteboom , Highway . Superintendent; Jonathan
Kanter, Director of Planning ; Andrew Frost, Director Building/Zoning ; Alfred Carvill , Budget Officer;
Judith Drake, Human Resource Specialist , Lisa Titti , Records Management/Network Specialist.
OTHERS: Lauren Bishop, Ithaca Journal ; Elizabeth Harness WHCU Radio.
Call to Order: The Supervisor called the meeting to order at 5 : 34 p. m . , and led the assemblage in
the Pledge of Allegiance.
Agenda Item No 3a - 1998 Report Records Management/Network Specialist:
Lisa Titti , Records Management/Network Specialist - In the four months I have been with the town I
have become very involved with the electronic records. The Department Heads and I have begun
developing a network for the new Town Hall . We have identified current applications , and how we
would like to expand those making sure they fit into the Records Management Program . Each time
we talk about a new technology, we also discuss how it will impact records management .
In the first quarter of .1999 , 1 would like to begin the process of network design which is a four step
process. The first two stages of network design encompass the Needs Analysis and the Functional
Specification Development.
I have begun to meet with each Department. Head and staff member . to ask them what they require
technologically to get the job done . As these questions are being asked we can then decide how to
go about acquiring these technologies while addressing the technologies that exist .
I spent several weeks reading the Automated Data Processing and Information Technology
Committee Minutes to better understand what the Town has been doing related to new computer
technology. The Technical Specifications and Development, and Implementation Planning are
going to contracted out. The experts associated with the contract are going to say what kind of
technology exists after we have told them what we want.
TOWN BOARD MINUTES PAGE 2 JANUARY 25 , 1999
APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED - APPROVED
have started Y2K (Year 2000) compliance with the computers at Town Hall . I met with a gentleman
from New York State Comptroller' s Office and provided a guide which has been presented to local
governments. The guide helps the Town ask questions of where date sensitive technologies exist.
have started to look at the hardware and software of the Town , and feel Y2K should not be a major
issue because we have Microsoft products. Microsoft has patches to soften the problems . I' have
also consulted with representatives of the Williamson Law Book Company, and they state they are
Y2K compliant . Y2K is not only specific to software and hardware. The Garden Group does give
guidelines and indications as to where date sensitive applications are .
Supervisor Valentino - We have made great progress moving into Y2K compliance . Our being able
to find records has also become much more efficient .
Councilwoman Russell - What is the status of the network design project?
Ms. Titti - I have finished the needs assessment. I have met with each user and then met with the
Department Head to find out the needs . This guide helps to ask questions in a way that are not
technical .
Additional Agenda Item No 1 Ratification Supervisor's Aaaoi. ntment, Cayuga Lake
Watershed Management Plan Intermunicipal Organization :
Supervisor Valentino - I am requesting that the Town Board , ratify the appointment of Councilwoman
Grigorov to this organization .
Resolution No 17 Town Supervisor's Appointment Cayuga Lake Watershed Management Plan
Intermunicipal Org_aniz ation -
BE 1T RESOLVED, the governing Town Board of the Town of Ithaca hereby ratifies the
appointment made by the Town Supervisor of Councilwoman Carolyn Grigorov as the town
representative on the Cayuga Lake Watershed Management Plan Intermunicipal Organization for the
year 1999.
MOVED Supervisor Valentino, SECONDED Councilman Klein. A vote on the. motion resulted as '
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Wolff, aye. Carried unanimously.
Additional Agenda Item No. 2 - Payment 1999 Town/County Tax Bill #2487 Prooerty, Donate
by Edwin A Hallberg on East King Road.
Attorney Barney - I would prefer the Town Board wait to consider this issue. We have the deed fro
Hallberg for the portion coming to the Town . However, we do not have the deed from Hallberg f
the other piece that is being conveyed to Mr. Burbank .
TOWN BOARD MINUTES PAGE 3 JANUARY 25, 1999
APPROVED - APPROVED - APPROVED - MARCH A 1999 - APPROVED - APPROVED - APPROVED
am reluctant to recommend the Town pay the tax bill on the . whole piece. We should hold off and
incur the penalty. Then , . when we have the deed to the Burbank portion we will divide the bill
between the Town and Mr. Burbank. I hope we should be able to take care of this in February.
Councilman Klein - What is the size of the property?
Vonathan Kanter, Director of Planning - It is about two acres .
ouncilman Klein - It is a high assessment for empty land .
Mr. Kanter - It had originally been zoned multiple residence , and then it was changed to R- 15 . It has
utility systems built into it .
Councilman Klein - Are empty lots with services assessed that high ?
Joan Noteboom , Town Clerk - Some are.
Attorney Barney - It depends upon if they are buildable sub-dividable lots.
Councilman Klein - Would you suggest we pro- rate the property tax bill for 1999?
Attorney Barney - We will need to negotiate that with Mr. Burbank. I prefer to pro- rate it on an area
basis , but he may disagree.
Mrs. Noteboom - The vacant lot has 2 . 58 acres. There is a vacant lot next door and a one family
residence. The vacant lot next door is assessed at $ 14, 000. The frontage is 100 feet with a depth of
1
100 feet.
Supervisor Valentino - Does Mr. Burbank have possession of the property?
Attorney Barney - No . We need to get the deed .
Supervisor Valentino - Why would he want to pay the tax on it?
Attorney Barney - The taxes he would pay would be for the year 1999 . Mr. Hallberg does not want to
pay the taxes. Two parties are receiving his property. We should pay our portion and Burbank
should pay his portion .
Supervisor Valentino - We will adjourn this item until February 81
Agenda Item No 3 - 1998 Annual Reports of Town Officials:
a. Town Clerk/Receiver of Taxes (See Attachment #1 )
TOWN BOARD MINUTES PAGE 4 JANUARY 25, 1999
APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED - APPROVED
t
Councilwoman Russell - I thought it was a very comprehensive report. I am glad hand writing tax
bills has changed . It saves staff time .
i Supervisor Valentino - Mrs. Noteboom 's staff participated in conferences and training during the
year. It has been a great help . Ms. Titti is applying for an archival records, grant . Dealing with the
STAR program on the tax bills has not been an easy task for the Town Clerk' s staff either.
b. Highway Superintendent (See Attachment #2)
Councilwoman Russell - What is hydro-seeding ?
Fred Noteboom , Highway Superintendent - It is mulch and seed spread on an area after a
construction project is completed .
Councilwoman Russell - Are we getting a machine that does this?
Mr. Noteboom - Yes.
Supervisor Valentino - Mr. Noteboom ' s staff worked on Eastwood Commons and Honness Lane.
They received high praise from the community on these projects.
lCouncilman Klein - I was astounded that 12% of regular hours for highway staff is time off. It struck
me as extremely high .
Mr. Noteboom - Yes. The available time off next year will increase . These hours include vacation
time, sick time , personal time and holidays .
Councilman Klein - Do they work a forty hour week?
Mr. Noteboom - Yes . We do have people who have four weeks of vacation .
Councilwoman Harrison - How many paid holidays are there?
Judy Drake, Human Resource Specialist - There are 12 paid holidays , 12 sick days, and 3 personal
days allowed to employees.
Mr. Noteboom - I provided the break down by each person .
Supervisor Valentino - It is not high .
Councilman Klein - It needs to be factored into the charge out time.
Supervisor Valentino - We do factor those into the calculations .
Councilwoman Russell - What arrangement do we have with the Town of Dryden ?
TOWN BOARD MINUTES PAGE 5 JANUARY 25, 1999
APPROVED - APPROVED - APPROVED - MARCH. 8, 1999 - APPROVED -APPROVED - APPROVED -
Mr. Noteboom We do not have a formal arrangement with them . They are billed for the services we.
.-
perform .
Councilwoman Russell - Do they call and ask for the Town to fix a water break?
I upervisor Valentino If they cannot contact a subcontractor. or they do not have enough time, we _°
elp them out.
r. Noteboom - Last year we only had one break all year.
Supervisor Valentino - All our pipes are getting old .
Councilwoman Grigorov - What kind of metal pipes are rusting ?
Daniel Walker, Town Engineer - The pipes are cast iron . They are part of the original systems. The
six inch pipes on West Hill date back to the 1930' s . :
Supervisor Valentino - Pipes we consider new are thirty years old . Many others are eighty to ninety
years old .
Mr. Walker - We average four to six water breaks a year on Warren Road and Hanshaw Road , and h
two or three water breaks on Winthrop Drive .
Councilwoman Harrison - The Town should consider establishing a tree replacement program .
Mr. Noteboom - We have talked about conducting an inventory of the trees along the right-of-ways to K;
develop a replacement program if trees are removed . However, we are not ready to proceed with
that yet.
Councilwoman Harrison - It is a great idea to be thinking about. It could be included in the work plan
so it is not forgotten .
Mr. Noteboom - We do have computer software to help with the inventory.
c. Director of Engineering (See Attachment #3)
Supervisor Valentino - Mr. Walker has had staff changes due to a retirement and an employee
eaving .
ouncilwoman Russell - Could you clarify the sewer plant upgrade?
Mr. Walker - The plant upgrade for re-certification to 13 million gallons is complete , but we have not
received the final permit modification . There is an additional plant upgrade proposed for
phosphorous removal . It is part of the regional study.
TOWN BOARD MINUTES PAGE 6 JANUARY 25, 1999
APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED - APPROVED
Supervisor Valentino - Mr. Walker and I have spent a great deal of time working on the Joint Sewer
Agreement and the Joint Water Agreement. He has been working with a team of engineers from the
City of Ithaca and other municipalities to help put the engineering portion together.
d. Director of Planning (See Attachment #4)
Mr. Kanter - We were busy with development reviews this year. There were several major projects
Lake Source Cooling , Mecklenburg Heights , and Sterling House. Two of those resulted in law suit
after the approval process. All planners are involved in some way with the various developme
reviews . Susan Ritter, Environmental Planner is involved in all .the environmental reviews . She is
the liaison for the Conservation Board and their Environmental Review Committees .
We made a lot of progress in our Parks and Open Space Plan . The Executive Summary was printed
and distributed to a number of people . The summary received good feedback. The Planning Staff
TOWN BOARD MINUTES PAGE 7 JANUARY 25, 1999
APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED APPROVED
neighborhood . They will have recommendations . dealing with pedestrian and bicycle facility
enhancements.
Councilwoman Russell - Will , we receive a written report?
Mr. Kanter - The working group and consultants will draft a report with recommendations available a _
week before the meeting . The problem with getting feedback at the earlier meetings is people did
of have material prior to the meetings to review.
Supervisor Valentino - ' Mr. Kanter and the Planning Department have put a lot of time in helping with
the proposals for Town Hall . Now they are helping us on the historical reviews .
Councilwoman Russell - Are there standards you need to comply with ? Are they federal standards?
Mr. Kanter - They are federal standards because they are listed on ' the National Register.
The Town Board adjourned at 6: 17 p. m. for a brief recess, and reconvened at 6:32 p. m.
e. Director of Building/Zoning (See Attachment #5)
Andrew Frost, Director of Building/Zoning - The number of active building permits at year end was
112. We had five major projects completed . Some are under construction , and some are under plan
review.
Supervisor Valentino - There were more projects , but the total amount of money for fees was lower.
Mr. Frost - The are 112 active building permits with the oldest permit renewed annually since 1988
for a gentlemen who bought a house on Cayuga Lake. He lives down state and periodically comes
to Ithaca and works on the house. He plans to retire someday in the , house. Most of our permits are
a year or two old . We have some home owners who periodically try to get something done .
The Ithaca College Music Building , Science Center and Fitness Center were permits issued last year
which were renewed this year. These projects, along with Ithacare, are the major differences in the
value of construction between this year and last year.
The Ithacare project is almost complete. The residence units are covered under the temporary
Certificate of Occupancy. There are some Planning Board Site Plan Approval conditions that need
to be taken care of, and once finished a full Certificate of Occupancy will be issued . The Ithaca
College Music Building and Health Science Center are two major projects that are behind schedule .
Sterling House 'and Sterling Cottage has stopped construction for the winter.
The second page of the report shows the amounts of fees for the number of permits issued . Except
for less money spent in new permits for 1998 on educational institutions , the numbers are close .
There was a $ 1 , 000 , 000, 000 more spent in business .
TOWN BOARD MINUTES PAGE 8 JANUARY 25 , 1999
APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED - APPROVED
Page three of the report shows revenues collected . It is consistent. Page four highlights Zoning
Board of Appeals decisions . We did have slightly more appeals in 1998 than 1997. Most of the
highlights for the Zoning Board of Appeals go along with the major actions of the Planning Board .
There was one case denied in 1998.
Page five states complaints , Certificates of Occupancy, and other actions . The Certificates o
Occupancy numbers were down indicating a lesser number of houses selling in the Town of Ithac
There were slightly more complaints for property maintenance and building codes . In past yea
there were more occupancy complaints than this year.
The number of field inspections is indicated on the last page. We had slightly less fires throughout
the year than in past years . There were two deaths in two different fires . One in November and one
in December.
Councilwoman Harrison - Is it typical that all appeals before the Zoning Board of Appeals are
approved ?
Mr. Frost - There are two or three cases a year denied . Many of these cases have gone through the
Planning Board . They have preliminary approval . I am not aware of any cases where the Planning
Board has denied something and the Zoning Board of Appeals has approved it.
The Planning Board , as the sign review board , did deny the approval of a sign and the Zoning Board
of Appeals approved it . People come to the Zoning Board . of Appeals because they have a
legitimate request . The members of the Zoning Board of Appeals recognize the legitimate request .
People do not come and try to get away with something . If they make a legitimate case, they get
their approval . I can only think of a handful of cases since I 've been here that I did not agree with
their decision .
Councilman Klein - The majority of appeals are for an area variance, not user variances . Many of
the appeals also involve buildings built in the wrong location .
Attorney Barney - Many houses were built at a time when surveys were not a condition of the
financing . Now, a survey needs to be done before the house can be sold . The surveys pick- up a
problem that no one knew existed .
Councilwoman Grigorov - What was the result of the occupancy complaints?
Mr. Frost - In both cases they were resolved . Many times there is not a rule or regulation to foll
that can say there has been a violation . One of the biggest complaints is people commenting
their neighbors not cutting their grass . We do make site inspections to make sure there is nothing
the site that would be a legitimate violation . A site inspection will always be made regardless of w
we think.
TOWN BOARD MINUTES PAGE 9 JANUARY 25, 1999
APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED - APPROVED
Students trying to break their lease is the most common complaint we have . They complain about
housing situations and building codes. We do a site inspection and can tell very quickly if they are
just trying to get out of a lease.
Mr. Kanter - Do we get any complaints on the noise ordinance or barking dogs?
Mr. Frost - I had 3 complaints on noise. The SPCA enforces the dog ordinance through a contract.
Human Resources (See Attachment #6)
Supervisor Valentino - We are in full compliance with Civil Service. We were able to reduce the
Workers Compensation cost in a lot of areas . Mrs . Drake also set- up the employee training , and has _
been working diligently to get unto pay more attention to wellness in the Town of Ithaca.
g. Budget Officer (See Attachment #7)
Al , Carvill , Budget Officer - Accounting and finance work are the busiest this time of year. It gives us
a clear view of where we began and where we finished .
The General Fund closed the year with a $912 , 000 fund balance. That is made up of 95% cash
which is readily available . The General Fund has $250, 000 of fund balance . that is comprised of
$52 , 000 of reserve money for future open space grants or Payment of Development Rights. At. the
same time we have accrued sales tax for the fourth quarter of $92 , 000 to be received in February.
The Highway Fund has ended with a $520, 000 available fund balance . The composition of that is
$84,000 of equipment reserves for future purposes. The Water Fund and Sewer Fund have been
productive . The Water Fund has ended with a fund balance of $650 , 000. The Sewer Fund has $ 13
million available.
The composition of those balances is made up of two resources, $80, 000 comes from unpaid water
bills and approximately $45 , 000 of that is unpaid sewer bills. The remainder is open and available
cash that has been fully invested .
Out of approximately $ 1 . 6 million of water billing and approximately $ 1 . 4 million of sewer billing , we
only have $80, 000 and $45 , 000 in unpaid bills. We have people who are I
conscientious of their bills
and the accounting and water/sewer tracking system has made ample use of re- levying our
delinquencies to make sure we stay current. It speaks for improvements in our accountability for
reconciling outstanding water bills.
Our capital projects have been fully funded . The Town Hall was fully funded by December 31 at $ 1 . 7
million . Since that time we have been able to generate an additional $ 13 , 000 . of interest income in
the fund . Investments have been made until June . Hopefully, we will be able to maximize that by
another $25 , 000 to $50 , 000 .
TOWN BOARD MINUTES PAGE 10 JANUARY 25 , 1999
j
APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED - APPROVED
am pleased to report the Town has been moved from an "A" to an "AA" in its bond rating . We are
only the second township in New York that holds a "AA" bond rating . The highest rating is an "AAA" ,
which no town has.
Councilman Klein - What does the bond rating mean when we go out into the market for a bond ?
Mr. Carvill - It means the governing board of the Town of Ithaca has taken a very aggressive
proactive involvement with the fiscal and economical issues of the community. It also indicates cas
flow and revenue resources are well managed and controlled . Also , disbursements are made timel
and outstanding bonds are paid promptly, within 3 business days before the due date. Payin
agents are not hearing from the bond holders that they are not getting their money.
The Town will be able to secure bonds at an average of 3 . 3% . That rate will probably accompany a
large discount in the bond market. It means the Town is a good risk.
The books of the Town of Ithaca for 1998 are officially closed . Balance sheets reflect that closure.
The annual report will be electronically filed with the State Comptroller for the first time this year.
Attorney Barney - Do you know what the City of Ithaca's bond rating is?
Mr. Carvill - The City of Ithaca's bond rating is an "AA" , and it will be down graded to an "AA3". That
means it has some areas that need to be addressed such as infrastructure and economic pace. The
Town 's bond rating is now higher than the City of Ithaca' s .
Supervisor Valentino - The Town has adequate fund balances for unforeseen circumstances . The
water and sewer fund balances seem high , but the infrastructure shows a need for it . We purposely
wanted to create healthy fund balances in those accounts .
The analysis of the Town of Ithaca is extremely good . All departments had a busy year meeting most
of the priorities we asked of them during the year.
Resolution No 14 - 1998 Annual Reports of Town Officials:
WHEREAS, the following officials of the Town of Ithaca have presented their . 1998 ANNUAL
REPORTS to the governing Town Board for review and approval; and
WHEREAS, the governing Town Board has reviewed and accepted the said 1998 ANN
for filing by the Town Clerk; now therefore be it
RESOLVED, the governing Town Board of the Town of Ithaca does hereby accept a
approve for permanent filing by the Town Clerk the 1998 ANNUAL REPORTS of the followi
officials:
Town Clerk/Receiver of Taxes
Town Highway Superintendent
TOWN BOARD MINUTES PAGE 11 . , JANUARY 25, 1999
APPROVED - APPROVED - APPROVED MARCH 8, 1999 = APPROVED - APPROVED - APPROVED
Director of Engineering.
Director of Planning
Director of Building2oning
Human Resources Officer
Budget . Officer
MOVED Councilwoman Russell, SECONDED Councilwoman Grigorov. A vote on the motion
resulted as follows: Supervisor Valentino, aye; Councilwoman Russell, aye, Councilwoman Grigorov,
aye Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Wolff, aye. Carried
unanimously.
Agenda Item No 5 - Appointment of Part Time Twist by Town Justice:
Supervisor Valentino - I would like to discuss this matter in an Executive Session as it relates to a
specific personnel issue .
Agenda Item No. 6 - EXECUTIVE SESSION:
Motion; made by Councilman Wolff, seconded by Councilwoman Harrison to enter into an Executive
Session to discuss personnel matters. Carried unanimously. The Board entered Executive Session
at 6: 56 p. m .
Motion made by Councilman Wolff, seconded by Councilwoman Harrison to resume regular session .
Carried unanimously. The Board resumed regular session at 7:20 p. m . .
Ratification of Appointment Part Time Typist for Town Justice:
WHEREAS, Michelle Townley has resigned her position as part time Typist for Justice
Clarence Larkin effective December 31 , 1998; and .
WHEREAS, Justice Larkin has determined that Judith. Bernal has the necessary knowledge
and skills to satisfactorily perform the duties of the said position; now, therefore be it
RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the appointment made
by Justice Clarence Larkin which appointed Judith Bernal as part time Typist, effective January 19,
1999; and, be it further
RESOLVED, the said position is a non-competitive under Civil Service and is based on a 10 .
hour work week, at the 1999 hourly wage of $ 10. 60, charged to General Fund Account, Al 110. 100;
and, be it further
RESOLVED, the said position is at job classification "E", with no benefits except the ability to
remain in the retirement system and enroll in dental insurance.
TOWN BOARD MINUTES PAGE 12 JANUARY 25, 1999
- ; APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED APPROVED
MOVED Councilman Wolff, SECONDED Councilwoman Harrison. A vote on the motion resulted as
follows: Supervisor Valentino, nay; Councilwoman Russell, nay, Councilwoman Grigorov, nay;
Councilman Klein, nay; Councilwoman Harrison, nay; Councilman Wolff, nay. Motion defeated.
Resolution No 15 - Salary for Work Completed Part Time TVpist for Town Justice:
WHEREAS, Judith Bernal was improperly authorized to begin work as a part time typi
effective January 19, 1999, not having been appointed by the Town Board; and
WHEREAS, Judith Bernal has worked a number of hours for the town beginning January 1 ,
1999 which the governing Town Board feels she should be paid for, now, therefore be it
RESOLVED, the Town Board hereby authorizes and directs the Town Supervisor and Human
Resources Specialist to issue a pay check to Judith Bernal for the hours she worked from January
19, 1999 through no later than January 29, 1999, for a maximum of 10 hours per week, at a rate of
pay of $ 10. 60 per hour, said pay check to be subject to the normal deductions for withholding, FICA
and other normal employee related deductions, said amounts to be charged to General Fund
account, A11104100,
MOVED Supervisor Valentino, SECONDED Councilwoman Russell. A vote on the motion resulted as
follows: Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Wolff, aye. Carried unanimously.
Agenda Item No 4 - 1999 Priority Work Plan of Town Officials:
a. Town Clerk/Receiver of Taxes (See Attachment #8)
Supervisor Valentino - I have asked Mrs. Noteboom to be the coordinator of the move to the New
Town Hall .
Mrs. Noteboom - I have a time frame for when the furniture is going to be sent out to be refurbished ,
and how each room will be packed and moved . It will take a. lot of communication and cooperation
with the department heads and their staff. I hope it can be done in one weekend .
Statute requires the Town Clerk' s office be operational within 24 hours of any type of major change ,
like a move or disaster. I assume we would close Town Hall for 2 or 3 days , with the exception of the
Clerk's Office.
Mr. Walker - Staff should not be moving furniture . Having them do the moving could create a liabil
situation .
Supervisor Valentino - Staff has a great deal to do in the coming year. We can develop a plan fo
the actual moving of furniture and files .
b. Highway Superintendent (See Attachment #9)
TOWN BOARD MINUTES PAGE 13 JANUARY 25, 1999
APPROVED - APPROVED - APPROVED - MARCH 8, 1999 - APPROVED - APPROVED - APPROVED
Mr. Noteboom - We have listed the major projects with a brief outline of how the work will be
completed .
Supervisor Valentino - We will be continuing our yard waste collection . It is. very popular with our
constituents.
Councilwoman Harrison - Have people started home composting?
Mr. Noteboom - We have had an article about home composting in one of, our newsletters , but have
not done a lot more to encourage composting .
Supervisor Valentino - The Cooperative Extension has offered workshops this year to encourage
composting .
Councilwoman Harrison - One thing that has been successful for a number of communities is for the
municipality to subsidize compost bins . There is New York State Department of Environmental
Conservation money available to do that. There is a program where you distribute bins to people
who come to a workshop or make them available at a low cost. That type of a composting program
would not cut down on the mileage when using town equipment for. the brush and leaf . collection .
Supervisor Valentino - We have had complaints about' leaves being on the shoulder of the road and
have tried to work with the home owners on where they put the leaves . The majority of the places
where we were having problems were for the homes where someone was hired to clean up the
leaves. Instead of carrying them away, they dumped them on the edge of the roadway.
Mr. Noteboom - We sent a letter to the yard cleaning companies stating the yard waste needs to be
delivered to the highway facility. We received many phone calls because they were not prepared to
deliver them .
Councilwoman Harrison - Can we say that?
Mr. Noteboom - These companies charge residents to rake the leaves .. . We discussed that and if
they were bringing them to the highway facility or out to the property line and the road .
Supervisor Valentino - We can look into the composting grant from the New York State Department
of Environmental Conservation .
Mr. Walker - Will the grant fund personnel ? It could require another person if we developed a
coordination and training program .
Councilwoman Harrison - If we wanted to do that, we should do that through Cooperative Extension .
Theirs is a casual program . They donate the capital .
Is the Depew Trail construction missing from the list?
TOWN BOARD MINUTES PAGE 14 JANUARY 25, 1999
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Mr. Noteboom - It is not missing from the list . A piece of that trail is mentioned under Honness Lane
final construction . All items related to this are not in place yet to be able to work on the trail .
Councilwoman Harrison - Do we need permission and easements to build this trail ?
Mr. Kanter - Easements are needed . It is on the planning agenda for preliminary planning and grant
application . In my work plan , we did not specify park or trail projects . It is not scheduled fo
construction in 1999 . We received the applications for the T21 grant .
Councilwoman Grigorov - The person who is donating the land is wondering why nothing ha
happened .
Mr. Kanter - We have lost contact with the person .
Councilwoman Harrison - Does someone need to talk with them again ?
Councilwoman Grigorov - It would be appropriate to discuss it with them .
Councilwoman Russell - Who needs to move on this?
Mr. Walker - Attorney Barney has performed the easement . Staff needs to develop the route , the
right-of-ways , and a plan of acquisition . Once the path is identified and the land rights settled we
can do survey work and start the design . The first step is getting the easements .
Supervisor Valentino - Are all positions filled in the Highway Department?
Mr. Noteboom - No . We will be moving someone into the MEO position .
In order to complete projects we need to know what the priorities of the board are , what direction
they want us to go, and if there is money. Planning needs to be involved in some of these issues to
get them settled ahead of time. Engineering needs to be involved with the designs before the
finalized project is made. In the mean time , we use the staff in Town Hall to funnel everything to the
Town Board . Mr. Kanter, Mr. Walker and I have discussed work priorities to identify where we need
to be more sensitive towards other departments to move these projects along for the benefit of the
tax payer.
Supervisor Valentino - Mr. Noteboom has identified a public work plan instead of a highway plan
This is work that expands across three departments .
Mr. Noteboom - It includes all departments . For example, without accounting we would not have t
money for the projects to move forward . Without the Town Clerk these items would not be broug
before the Town Board in the appropriate manner.
Councilwoman Harrison - One issue of the Water Resources Protection Ordinance may be that
people will be doing more storm water structures . Something has been mentioned about
TOWN BOARD MINUTES PAGE 15 JANUARY 25, 1999
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maintenance of catch basins . How much time and energy goes into that aspect of our projects , and
how do you see it changing over time?
Mr. Noteboom - Not much time is going into storm management now, but more time should be set
aside. There are catch basins in .the Winston Court area that should have the sump pumps cleaned
out. That should be' done. It has not been done on a regular basis , and that relates directly to the
ordinance we are working on . We need to setup a regular planned program to make sure we keep
the sump pumps clean . We would have less problems with the system , and lesser source of
pollutants coming out the outflow. There needs to be a regular program to handle it.
Councilwoman Harrison - Do we have the equipment needed to this type of work?
Mr. Noteboom = Yes. The sewer vacuum does not only clean sewers. It can be used for this also.
Councilman Klein - The catch basin cleaning program under the Drainage and Storm Water
Management Plan indicates in prior years the prevent maintenance was ongoing . This implies that is
not being done.
Mr. Noteboom - We are not really doing it . The implication is there , and it is also a proved fact. It is
something that we have talked about since we acquired the sewer vacuum . We are not waiting for a
plan , we just are not doing .
Mr. Walker - Currently, we are acting on a complaint basis . We do not have in place a regular
routine . maintenance program . We did not know Simsbury Road had underground drains until it
collapsed . It looks as if there are road ditches , but there are drains underneath .
Councilman Klein - The work that has been done on Christopher Lane is more of a capital project
and isi more labor intensive. In some cases that came about because of deferred or lack of
maintenance . The Storm Water Plan is a dedicated project. It needs to be, in both places . When
the Highway Department takes on a number of major capital projects ongoing routine projects suffer.
Since the manpower is used to do the paving projects routine projects are not completed . There
should be a crew doing routine maintenance projects. Prioritize the areas that need ditches , sewer
cleaning , and brush cutting and that is what a group does on a regular basis .
Mr. Noteboom - The Public Works agenda addresses that issue. It is something that we identified as
a problem , why there is a problem , and how to reorganize the work force to handle these problems .
Mr. Walker - Up until the early 1990' s the Town ignored maintenance completely. Sewer was
N
gnored : completely and Bolton Point forced the Town to keep current . The list of broken and
plugged valves was tremendously long . In the past five years the list has been decreased greatly.
There were areas with manholes that had never been seen that were falling apart. We could not
walk the right-of-ways because the brush so thick . We are dealing with a different mind set . Ten
years ago the Highway Department was a .bunch of people plowing the road and digging a few
ditches . We are trying to change that image. We are not trying to create a public works department
TOWN BOARD MINUTES PAGE 16 JANUARY 25, 1999
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like the City of Ithaca has where everyone does one thing and nothing else. We do not have the
resources, nor can we justify the staff. We have a tremendous amount of work in different areas that
require the same skills . We are trying to build a crew that has pride in the ability and the desire to
work where ever they are needed .
Supervisor Valentino - Highway crews have fixed water breaks in a very timely and efficient manner.
They do have a good sense of pride and we need to keep encouraging that.
Mr. Walker - We have several crews that can be self- lead . There are crew leaders and are trying t
encourage them to make minor decisions . We did a water main break for the Town of Dryden o
Game Farm Road . We needed traffic control and Dryden sent a few people out to control traffic.
The foreman for the crew needed to be else where . The man operating the back hoe, and the two
men in the ditch kept working . The Dryden employees wanted to know why they were still working.
That crew was able to keep working without someone having to watch over them .
Mr. Noteboom - What we are attempting to do with our work plan is . show commonalties for a variety
of different tasks . We welcome input from the board as to how to format these ideas . Without the
board's direction , we do not know if we are heading down the right path .
Councilman Klein - There is very little being considered related to the highway facility, repairs and
construction that is needed as a Capital Project . Should we think about advancing plans for those
repairs and construction this year?
Supervisor Valentino - I have discussed that with Mr. Carvill and Mr. Notebo I a The highway facility
really needs to be upgraded . My initial thought is that we have a great, deal to do this year . already.
If we can spend time upgrading the plans and getting them ready, we can find the funds to complete
the work in the year 2000 .
c. Director of Engineering (See Attachment #10)
Mr. Walker - We are trying to move forward so that we can be in the new Town Hall . by October
1999. The Storm Water Management Planning in conjunction with the Storm Water Ordinance will
continue to be worked on .
The big water project for the year will be the integrated water system .
Supervisor Valentino - The Town of Ithaca is playing a major roll in that project . That project takes a
lot of time and energy because we are involved in a lot of the coordinating .
Mr. Walker w The integrated water system has tremendous improvement potential at a fairly low co
to the town . The town will be joining the city and increasing the user base. The system will free
the capital reserve that we have paid to Bolton Point,
Supervisor Valentino - The capital ; reserve money will be returned to us for use on our own
infrastructure. Intermunicipal cooperation is moving ahead very well .
TOWN BOARD MINUTES PAGE 17 JANUARY 25, 1999
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Mr. Walker - The Mecklenburg Road water main capital project is progressing . The developer is
anxious to move ahead .
Other projects will include the coating of two water tanks this summer, and the Warren Road water
and sewer improvements.
Supervisor Valentino - Last year we painted 4 water tanks. We have been behind on that
maintenance, but with the two completed in 1998 we will be caught up.
Mr. Walker - We have seven water tanks . They do not need. to be re-coated every year, generally it
should be done every ten years . We do annual inspections.
Supervisor Valentino - What is planned for Warren Road?
Mr. Walker - The water lines are in the worst need of repair, and we hope to repair the sewer lines in
the same time frame. In bad areas we may re- line the sewer.
Councilman Klein - Do you have a schedule for Town Hall ?
Mr. Walker - We met with the architects last week. HOLT is incorporating the comments from the
last design stage. I will be meeting with them again to review the plans , and then - at the February
meeting there will be a presentation . A schedule for completion will be available in February.
Councilwoman Harrison What is the relationship of the Storm Water Management Plan to the
surveying in the Northeast?
Mr. Walker - It is on going and Creig Hebdon , Assistant Town Engineer has been doing a lot of input
about �) Storm Water Management into the GIS system . It will take two to three years to get the whole
town modeled .
Councilwoman Harrison - Development is a long term goal . In 1999, what do you think will be the
focus? What do we plan to happen this year with the capital fund ?
Supervisor Valentino - We have our fiscal house in order. We can probably do some of the capital
plans that are not totally dependent upon the integrated water and sewer.
Mr. Walker - The capital plan is not just water and sewer. It includes parks, facilities , and drainage .
We need to know exactly where we can put our resources .
Supervisor Valentino - Now that we have the financial component in place, we can decide what to
do . We need to set up a committee . Nothing like this happens unless there is a group that starts
meeting regularly. There needs to be a committee with some board members and staff.
Councilman Klein - Mr. Carvill is a major component of that because the plans mean nothing if we
cannot afford it .
TOWN BOARD MINUTES PAGE 18 JANUARY 25, 1999
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Supervisor Valentino - The committee could start meeting once a month to start putting a plan in
order before presenting it .
Mr. Walker - Are we duplicating effort if we create another committee?
Councilman Klein - We need to do capital planning separately because it involves other people.
Supervisor Valentino - I will be a member of the Capital Planning Committee with Councilwoma
Grigorov as the Town Board representatives; and Mr. Carvill , Mr. Noteboom , Mr. Kanter, and Mr
Walker from the staff. We can have an organizational meeting on Thursday, February 25 at 10: 3
a . m . At that time we will decide the best date to meet monthly.
Mr. Kanter - Should we include a member of the Planning Board on the Committee? I can ask Tracy
Mitrano if she would be interested in serving .
Supervisor Valentino - Yes, include Ms . Mitrano as a member if she is willing .
d. Director of Planning (See Attachment #11)
Supervisor Valentino - I would like to have the revisions to the Zoning Ordinance and Subdivision
Regulations completed this calendar year.
Councilman Klein The Zoning Ordinance would have already been finished but we had to spend a
lot of time on the Adult Entertainment Ordinance . The committee members agreed to meet more
than once a month , but the staff may not be able to handle the preparation .
Councilwoman Russell - We said if it was a problem with discussion time then we could easily
schedule a second meeting .
Mr. Kanter - We hope to work simultaneously on those along with the Water Resources Protection
Ordinance. There could be some revisions and adjustments to the schedule . The last sheet in my
report has a projected time table which was reviewed by the Codes and Ordinances Committee . It
takes us through 1999 .
Supervisor Valentino - Along with moving into Town Hall , this is one of the things that will be a great
benefit to the Town . There have been many attempts at revising the Zoning Ordinance since 1968 .
It has been on almost every Town Board's agenda since then .
Councilman Klein - We started to look at the map and will try and continue with that . We are als
going to seek public input . It is amazing how many times people come before the board and sa
they have never heard about the Zoning Ordinance .
Councilwoman Harrison - Supervisor Valentino and I have had a conversation as to whether or not
the Water Resources Protection Ordinance might be on a different time frame than the Zoning
Ordinance .
TOWN BOARD MINUTES PAGE 19 JANUARY 25, 1999
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Councilwoman Grigorov - Having a committee set up means having other meetings.
Mr. Kanter - It would be possible to set a concentrated time for the zoning map revisions and have a
subcommittee look at it.
Supervisor Valentino What is the adopted Outdoor . Lighting Ordinance Guideline?
Mr. Kanter That is something the Conservation Board is working on . It is something we could do in
conjunction with the zoning revisions . Attorney Barney thinks it can be incorporated as a standard
section of the Zoning Ordinance. The planning staff is going to collect more examples of ordinances .
It could be for lighting in parking lots and buildings , as well as street lighting .
Supervisor Valentino - Implementation of our adopted Park, Recreation and Open Space Plan could
fit in with the Five Year Capital Plan .
Mr. Kanter - We really need to get the Purchase of Development Rights Program implemented , and
submit grant applications . There are a couple of farm families interested in the program . It is a new
federal effort to control urban sprawl . The park and trail plan fits into that in terms of identifying
which projects to schedule. It is not just a five year capital plan . It is a long range capital plan . Five
years is what we look at for actual forecasting , budgeting and financing .
Mrs. Noteboom - Local Laws that have zoning impacts should be coordinated with the process to
ensure development of the application . Applications have been one component that has not been
completed which should have been .
Mr. Kanter - The Zoning Ordinance does not have completely new procedures or applicants .
Mrs . N,oteboom - There is a park use plan which requires an application which was never developed .
The plan calls for fees to be charged for use of town parks, but the process never went farther than
enactment of the local law.
Councilman Klein - The Codes and Ordinances Committee has it on their schedule to update those
local laws .
e. Director of Building/Zoning (See Attachment #12)
Mr. Frost - Much of what my office does is dictated not by what we want to do , but what the public
wants us to do . We may have great priorities in mind , but the number of phone calls and requests
we get from people in the course of a day dictates what we do. Many of these requests are not easy
requests. As in past years , the first and foremost priority of my office is to enforce the assigned local
and state rules and regulations in protecting the Town 's liability.
I have received a phone call at home in December that there was a dead body in a motel . My first
thought was , is this is a property that we inspect. We issue operating permits and I have a body
lying on the floor. I think to myself what might we have not done,* but as it turned out it was nothing
TOWN BOARD MINUTES PAGE 20 JANUARY 25 , 1999
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that we did not do. It is a constant reminder that every time my office issues a building permit ,
certificate of occupancy, temporary certificate of occupancy, we need to consider the ramifications of
something that may go wrong .
Building materials and construction techniques are constantly changing . Those create demands
from my office in terms of understanding all the technology, as well as enforcement of rules and
regulations . My office is constantly dealing with builders , homeowners and other people who hav
their agenda. Sometimes their agendas and mine are not the same .
People have real life situations and we are constantly battling . It is a real challenge and creates a I
of stress . What happens if we do not do the job properly? I often wonder if there is something that
could have done better on my job to prevent something from happening . All to often , my feeling is to
compromise what I would like to see done in a timely fashion . I think many building departments like
mine, find themselves compromising .
Our work also includes preparing for the Zoning Board of Appeals meetings , along with building
permits and fire inspections .
There has been legislation changes to accommodate establishments known as a "bed and
breakfast". Information I have now indicates they may not be in full compliance .
When County Assessment assessed the town they found many buildings and apartments no . one .
knew about. I have a number of building permits that have expired and have not received final
inspection . I would like to take care of those . I would like to get the fire alarm systems which enable
the Fire Department to get into a building taken care of.
We have not done much with our sign law regulations . I would like to get a committee meeting
together for the Open Burn Policy as we have different priorities and we never had . a meeting . We
did not have any complaints on open burn cases last year.
The City of Ithaca retrofit requirement for fire alarms failed so now we need to redo our retrofit
requirements . We need to address sprinkler systems this year.
Councilman Klein - Will that need to go through Codes and ,Ordinances Committee, or could Attorney
Barney redo those retrofit requirements?
Supervisor Valentino - We did have discussions about this before the City law suit came about. The
Town Board did come close to regulations we felt were workable .
Mr. Frost - The decision of the courts will dictate what we will need to do with the Sprinkl
Ordinance.
I have two unsafe buildings . We have a local law that states the Town can condemn a building and
have it removed . We have not done this in several years . I have a picture of one of the buildings
and it is quite clear that it will collapse .
TOWN BOARD MINUTES PAGE 21 JANUARY 25, 1999
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Councilwoman Grigorov - Is it occupied?
Mr. Frost - No. The owner has left the area.
Councilman Wolff - Were the taxes paid?
Mr. Frost - Mrs. Noteboom said the taxes were returned . The procedure under law is that the town
would hire an engineer or architect to assess the building . They would give us a report saying the
building is in danger of collapse.
The second building is scheduled for county tax sale. I have sent a letter to the lawyer in charge of
the estate, and to the County.
Councilwoman Harrison - Do we have to pay for removal of the buildings?
Mr. Frost - Yes , but the town would be reimbursed as the cost would be assessed against the land . I
am asking for Town Board authorization to have the buildings demolished .
Councilwoman Grigorov - Did the handicap access issues you show as " P" , "Q", and " R" on your
report 'come through complaints?
Mr. Frost - The "P" was an issue prior to my employment with the Town . State variances gave the
owners five years to correct it . The five years passed and the owners did not make it right . I do not
know where "Q" is going because there are some financial considerations .
Supervisor Valentino - Their situation is not their fault. They do want to comply.
Mr. Frost - "R" was sent to the state for a variance . They did not get a variance . I have given the
owners' until June to comply.
Councilwoman Russell - What about "H"?
Mr. Frost - In January, they did a study and . I am awaiting a report .
Resolution No 16 - Approval for Building/Zoning Officer to Conduct Assessment of Properties:
BE IT i RESOLVED, the Building/Zoning Officer is hereby authorized and, directed to hire an
engineer or architect to conduct an assessment of the properties located at 339 Stone Quarry Road
and 244 Bundy Road in accordance with the "ORDINANCE REGULATING UNSAFE BUILDINGS
AND COLLAPSED STRUCTURES" adopted July 7, 1960 effective August 7, 1960 as the same may
have been amended from time to time.
MOVED Councilman Wolff, SECONDED Councilwoman Harrison. A vote on the motion resulted as
follows: 'Supervisor Valentino, aye; Councilwoman Russell, aye; Councilwoman Grigorov, aye;
Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Wolff, aye. Carried unanimously.
TOWN BOARD MINUTES PAGE 22 JANUARY 25, 1999
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7
f. Human Resources (See Attachment #13)
Mrs . Drake - I would like to get more done on the Wellness Program in 1999. The employees are
interested . I will be working with a program through PHP called "Wealth and Wellness". PHP helps
organize wellness programs .
I conducted a survey of what types of employee training the employees are interested in . The result
showed they are interested in improving themselves with a lot of emphasis on improving morale an
attitude.
They want more team building training . It is a good sign the employees want to learn how to work
together more effectively . I will be working with Supervisor Valentino to develop ongoing training for
Department Heads in management training .
The Safety Committee is going to develop a fire and safety manual . Our Workers Compensation ,
Lovell Safety Management has cited the town for not having an evacuation plan for Town Hall .
am going to work on our disability insurance, and continue working with Ithaca Agency on
developing our commercial insurance . We have only three cases open on our Workers
Compensation Plan , two are ongoing and have been referred to attorneys. The other case will be
ending soon .
Councilman Wolff - I assume the Department Heads are very involved in efforts to , improve the
culture of work in Town Hall . In an environment that is so small . it is critical that Department Heads
set the tone for how things are done. I do not think problems can be solved without them involved .
Have you looked into the different programs at various different health clubs?
Mrs . Drake - I have, and many of the health clubs would give discounts if you could guarantee a
certain number of members . I felt with our small organization we could not guarantee a certain
number. The County has received discounts through the clubs . I am pushing the clubs to include
the Town within the County membership. The City works with the City Health Club . The County
does provide some monetary help . They give $50 for a 6 month membership , and $ 100 for a years
membership.
Councilwoman Harrison - Does the new Town Hall have shower facilities?
Mr. Walker - We do not have showers planned in the new Town Hall , but there is an , existing shower
in the locker room . The main stair case will be eliminated . There are opportunities to incorpora
showers, but I do not know if it is within the budgetary limitations.
Mrs . Drake - The Highway employees have built in lockers , and they have asked to have a .weig
room .
g. Budget Officer
TOWN BOARD MINUTES PAGE 23 JANUARY 25, 1999
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Supervisor Valentino We need to put together a calendar for the year that shows when the bond
payments are due, how much they are, and when we can anticipate some of the income. Before Mr.
Carvill was here, when people were out we did not know what needed to be paid. I worry about that
more than anything else.
Mrs . Bryant and Mrs. Noteboom are making a list of the errors on the tax roll for the water and sewer
units based on the new water and sewer formula. Once the list is together I need to call the
committee together to go over those.
Supervisor Valentino - The main priority in 1999 is to get the Town Hall completed , and our move
into it . The fire protection contract needs to be re-negotiated. The Joint Sewer Agreement and
grant, and the consolidated water agreement needs to be finalized . We need to negotiate and
finalize the Recreation Partnership Agreement and finish the Zoning Ordinance revisions .
We need to finalize the cable franchise agreement. Develop a five year capital plan . The water . and
sewer maintenance upgrade plan needs to be finalized . We need to finish the Sewer and Water
Management Plan , the Cayuga Lake Waterfront Plan , the Conservation Districts , the Sprinkler
Ordinance, and revise the Taxi Cab Ordinance .
Items started in 1998 needing completion are:
Work with Marty Luster's Office and the State Police for additional protection .
The Cayuga Lake Watershed Management Plan .
Bolton Point's software upgrade.
Agenda Item No. 7 - ADJOURNMENT:
Councilwoman Harrison , seconded by Councilman Wolff to adjourn . Carried unanimously.
Supervisor Valentino adjourned the meeting at 9: 07 p. m .
Respectfully submitted ,
9JZoan Lent Noteboom ,
Town Clerk
*NEXT REGULAR MEETING - March 8 , 1999 at 5 : 30 p. m .
** Minutes Transcribed by Carrie L. Coates .
Agenda No . 3 ( a )
JOAN LENT NOTEBOOM Mary J . Saxton, Deputy Town Clerk
Town Clerk/Receiver of Taxes o-4 OF 17y, Deborah A. Kelley, Deputy Town Clerk
Town of Ithaca 21
'6 E. Seneca Street ��► Y °4
Ithaca , NY 14850 (607) 273- 1721 , Fax (607) 273-5854
TOWN CLERK/RECEIVER OF TAXES
1998 ANNUAL REPORT
( Presented to Town Board = January. 25 , 1999)
TOWN CLERK:
Functions of the Town Clerk's office were evaluated Ato determine staffing and
training needs after the resignation of a Deputy Clerk, and the promotion of the
Keyboard Specialist to Deputy Clerk in January. The evaluation disclosed a need for
additional cross training of the Deputy Town Clerk's related to the daily, monthly, and
yearly functions of the department; (i . e : license applications , daily cash collections ,
monthly reports) .
Our new Keyboard Specialist was trained to take and transcribe the minutes of the
Town Board , Planning Board , and Zoning Board of Appeals ; and how the workings of
other boards and committees relate to the duties and responsibilities of the Town Board
and Town Clerk. Duties of the position were also expanded to provide assistance in the
performance of daily functions , as time permits .
Member listings for the various boards , committees and commissions were reviewed
and updated . Research included communications with the contact person for the
outside agencies having have town representatives serving on their board or
committee . The new format was reviewed and edited by the Town Supervisor. It
includes a detailed account of information related to each appointment such as who
serves on a particular board or committee , the persons name, address ,
telecommunications number, the term .of office , date of appointment, and requirements
of appointment, etcetera . This is a comprehensive method of providing public
information , updating appointments , and tracking (for historical purposes) members of
each board and committee. The reference guide will be presented to the Town Board
after all new appointments for 1999 have been made .
The water and sewer billing collection system was revised to establish a more
efficient method of recording transactions between the Town Clerk's office and the
Accounting Office . The new system enhances the "checks and balances" between our
staff, and creates an additional "audit trail" between town staff and the Southern
Cayuga Lake Intermunicipal Water Commission .
.ATTACHMENT # 1
V
Town Clerk/Receiver of Taxes _
1998 Annual Report
Page 2 .
New methods for communication and work coordination were finalized between the
Accounting Office , Human Resource Office , and the Town Clerk's Office. Staff
received cross training so that during busy periods everyone can help , i . e . staff from
the Human Resource Office helped in the processing of tax payments so that hiring
temporary clerical staff was not necessary . Town Clerk staff have been trained to aid in
the processing of vouchers and monthly reports in the Accounting Office.
Cooperative work sharing and training is a cost efficient method of completing daily
operations , and additional work during busy times . Duplication of work has been
eliminated as staff is more aware of the what is needed within the other departments .
Payments and applications for youth services were revised during the year. The
Budget Officer and Town Clerk met with representatives of the Tompkins County Youth
Bureau to discuss processing of these items . As a result, payments for youth services
will be made once at the beginning of the year, and claims for revenue will be sent to
the Youth Bureau instead of to both Tompkins County and New York State.
The Town Clerk's office performed all daily functions as prescribed by Town Law,
General Municipal Law, and Public Officers Law throughout the year. As reported at
the 1 /11 /99 Town Board meeting , the Town Clerk processed $ 16 , 040 . 13 in cash
receipts in 1998 .
The Town Clerk and Deputy Town Clerk's attended the New York State Town
Clerk's Association 16th Annual Conference from April 19 , to April 22 , 1998 at Saratoga
Springs , New York. Training topics at the conference included :
Committee On Open Government
Dog Licensing Updates
Practicing Safe Notary in the 90's
Sports Licensing and Revenue Accounting
Racing and Wagering
Vital Records (Marriages)
Town Clerk Basics
NYT Working With Local Governments
Capitol Tour - Governor's Mansion
Throughout the year the Town Clerk, Deputy Clerk's , and Keyboard Specialist
attended several conferences and training sessions including :
Introduction to Windows 95'
Introduction to Excel
Town Clerk/Receiver of Taxes
1998 Annual Report
Page 3 .
Intermediate Word 6 . 0.
Intermediate Excel 5 . 0
Increasing Your Effectiveness & Job Satisfaction
Racing & Wagering - Bell Jar Legislation
Records Management Various Topics
A great deal of time was spent responding to Freedom of Information Requests
related to the Mecklenburg Heights lawsuit, and the Cornell University Lake Source
Cooling Project.
Primary and Election Day duties were completed . A new system of preparing voting
machines was implemented . Machines were prepared at the highway facility instead of
at the individual eleven polling places. This resulted in savings for machine
preparation , and hourly pay and mileage to the Custodians . This method also allows
less disruption of the daily operations at each polling place . The total estimated
savings to the Town was $309 .40 .
Tax Collection :
The final report for the collection of the 1998 Real Property Taxes was presented to
the Town Board on July 13 , 1998 . A brief summary follows :
Total Tax Bills on Warrant: 5345 Total Tax Bills Processed : 5124
Total Collections : $ 61086 , 307038
Total Town Warrant $ 3 , 708 , 360 . 98
A significant change was made in the return of the un-paids to Tompkins County in
1998 . Previously, the tax roll had to have the written paid amount and date of payment
on each referenced property description . Each year this process resulted in
approximately three weeks of staff time for completion . This information is now
supplied through the computer software payment listing . As Receiver of Taxes , I
informed Tompkins County that we would now be using the payment listing instead of
hand writing payments on the tax roll . This change has resulted in a savings of
approximately $ 1356 . 75 each year.
The STAR program and Taxpayer's Bill of Rights enacted by the State Legislature
requires . that the property owner receive a full statement of taxes paid and a breakdown
of all amounts due . This means sending a copy of each tax bill to the property owner
for all escrow accounts . In the past, a receipt was sent to the escrow agent who
Town Clerk/Receiver of Taxes
1998 Annual Report
Page 4 .
forwarded notification of payment to the taxpayer. This legislation has doubled the
amount of postage paid for tax collection . The State of New York anticipating the
increased cost of postage for the 1998/1999 Tax Collection season sent a one time
reimbursement of about $2300 . 00 to help with this added expense .
Revisions to the sorting and processing of the 1999 tax bills were made to account
for changes in addresses and escrow agents which were not adjusted by Tompkins
County. Previously , encoded billings to escrow agents were automatically sent to the
agent indicated by Tompkins County. This year the bills were cross referenced to the
changes for delivery to the appropriate individual or institution . Bills were also
separated and filed according to who would be making the payment, the escrow agent
or property owner. Although this sorting process took longer, it will ultimately save staff
time as it will eliminate many phone calls from taxpayers and escrow agents requesting
a copy of a bill they did not receive .
Records Management;
A grant application was prepared and submitted to the New York State Library ,
Division of Library Development. The application requested $25 , 000 . 00 funding for the
conservation and preservation of historical and archival documents through services
provided by a conservator, and for the development of a records storage center in the
new Town Hall . Unfortunately, the grant was not awarded . However, much of the work
outlined to be done within the application narrative was performed during the year with
encumbered records management appropriations .
On June 23 , Suzanne Etherington , SARA Regional Advisory Officer and the
Records Management Officer conducted two training sessions for staff on procedures
for handling records on a daily basis , and conducting an inventory.
All departments conducted an inventory of their records . The inventory was
completed with the exception of the attic and the Town Justice files . The inventory was
conducted to identify those records to be moved to the new Town Hall , and those ready
for disposition . This inventory and disposition is the first and foremost aspect of the
move to the new Town Hall : The inventory will also enable identification of the
necessary filing equipment needed when we move.
Lisa Titti , Network Records Technician began working on September 14 . Lisa 's
position was created to provide assistance in the development. of policies and
procedures for records on electronic media , to correlate these records into the Records
Management Program , and to provide for the maintenance and administration of
computer hardware and software . (See attached report of Network Records
Technician . )
y
Town Clerk/Receiver of Taxes r
1998 Annual Report
Page 5 .
Barbara Kretzmann , Archivist was contracted with for the restoration/preservation of
56 historical ledgers and documents . Ms . Kretzmann began work in 1998 on six
volumes , with the "Court of Special Sessions , 1885- 1888 being completed .' The
restoration process includes dry cleaning , repairing pages , and rebinding where
necessary . Before and after photographs are taken of each book. This
conservation/preservation project is estimated to cost $6 , 000 , with an average cost of
approximately $ 100 . 00 per book. Mrs . Kretzmann expects to complete 28 volumes
during 1998/1999 .
The Records Management Advisory Board held regular monthly meetings during
1. 998 . Work completed included, but was not limited to the following :
Network Records Technician position .
Inventory and Disposition.
Development of Draft Records Management Electronic Media Systems Use Policy
and User. Agreement.
Historical Documents Conservation/Preservation Project.
The year 1998 was very challenging for the Town Clerk's Department because of
staff changes , an increased work load , and the reconfiguration of some duties and
responsibilities . My staff willingly accepts additional tasks and any needed changes .
I very much appreciate their hard work and dedication .
i
I would not be able to provide our taxpayers with such a high level of service without
these wonderful people supporting me , the Town Board , and all other departments .
Respectfully submitted , E
Joan Lent Noteboom
Town Clerk/Receiver of Taxes
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Memorandum
DATE: January 12 , 1999
TO: Joan Lent Noteboom
FROM : Lisa B . Titti
CC : Town Board
RE: 1998-Year End Report - Network/Record Technician
Orientation
Individual meetings were held with Department Heads and staff to review
functions of each department and interdependence of each as it relates to
Records Management. Dialogue was established by exploring each staff
member's needs and concerns in the area of Information Technology.
Networks
A peer to peer network was established in Planning Department. This network
was configured to include connections to secretarial staff, the engineering node ,
the plotter, and print sharing . Implementation of this fourth peer to peer will
provide excellent training for users to learn to share and manage files in
preparation of the new Town Hall local area network.
Workshops
• Attended three SARA workshops: Managing Records in an Automative
Environment, Electronic Document Imaging and SARA Grant Writing .
• Participated in a two-day seminar on PC Maintenance and Troubleshooting .
• Attended NYS Town Clerk Association Regional Meeting in Corning , NY
• Attended TC3 workshop " Communicating Effectively in Any Situation "
• Attended vendor-sponsored seminar on the Year 2000 Problem (Y2K) .
• Met with representative from NYS Comptroller's Office regarding Y2K
compliance and contingency planning .
Records Management
• Completed inventory and disposition listing of Contracts and Agreement files .
• Began a project between Records Management and Engineering Department
to create electronic database of easements.
• Established a secure and confidential file for Tort Claims .
• Began . indexing of Town Justice files from basement in preparation for review
and disposition .
2
• Departmental record inventory and disposition completed by the following :
Human Resources , Highway, Town Clerk. Record inventory completed, by
Engineering , Planning. Zoning Dept. in process of completing inventory and
disposition . Map inventories not complete.
System Administration
• Installation of Eudora Pro Email software as standard POP (Post Office
Protocol mail program ) for the Town . This application allows users to send
and receive attachments (i . e. : spreadsheets, word processing documents)
• Pursuant to the recommendations of the ADP and IT committee regarding
application standardization , PCs purchased by the Town were configured with
the Microsoft product Office 97' Pro. A conversion file will allow users with
lower versions of this product to read and edit files created on Office 97' Pro .
• Completed ISP (Internet Service Provider) change from Light Link to Clarity
Connect and with additional account added for Town Budget Officer. The
switch was made in the interest of cost savings and quality of service. The
additional account will enable the Town to comply with New York State
Comptroller's Office request for local municipalities to submit financial reports
electronically. This expanded Internet access also enables the Town Budget
Officer to monitor current market interest and bond rates for both investment
and Town financial outlook.
• Completed inventory of Town 's computer hardware and software as
originated by Mike O'Cello . This inventory has been expanded to include a
PC maintenance history file to track troubleshooting and upgrades to each
machine.
R
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TOWN OF ITHACA HIGHWAY/ PARKS DEPARTMENT
1998 ANNUAL REPORT
The 1998 Work Plan held many challenges for the Highway/ Parks Department. �Aj
began to realize how much work we had planned as we broke down each project to fit
the phases on a construction time line . The favorable weather in late fall allowed us to
complete almost all our projects planned . We found that tying many projects together
while we were working in an area, we were able to accomplish more .
The two major road reconstruction projects we accomplished are excellent examples of
how we are striving to maximize the benefits of improving our infrastructure in as
many areas as we can when we plan projects . Eastwood Commons and Honness Lane
were opportunities for us to bring together all our strengths in designing better
roadways and then implementing these improvements during reconstruction of the
streets . We installed new underground drainage systems, dealt with utilities as needed,
improved the roach base and pavement, provided for the installation of a walkway
along Honness Lane, improved grading of adjacent properties to aid in drainage, and
dealt with the many issues affected landowners had during the rebuilding process. The
results speak for themselves, we have received many. favorable comments even from
some of our most vocal critics during the construction phase. As we move forward to
plan our work, we will greatly benefit from our experiences during 1998 and the skills
our crews displayed will be put to use in the future. We are prepared for the challenges
ahead of us .
We were able to move ahead on our storm water management plans stabilizing several
areas such as : Burns Road stream bank, Elm Street and Coy Glen Road ditch lines,
Dewitt Pond extension, and Christopher Lane . These projects, along with others we do
in the future, will help us control our storm water throughout the Town. It will also
help us to reduce sedimentation. We continue to strive towards mitigating the impact of
all highway, water, sewer, parks and trails, and storm water projects on adjacent
property owners through prompt landscape restoration, design and implementation of
planting plans utilizing native species of trees, flowering shrubs and wildflowers and
re-seeding of all grading and ditching. Acquisition of a hydroseeding system in time
for the spring planting season in 1999 will improve our ability to quickly stabilize any
disturbed topsoil on all projects we undertake.
We at the Highway/ Parks Department have been looking for opportunities to
accomplish our workload that are more cost effective. We continue to expand our
intermunicipal cooperation and search for ways we can work with our neighbors that
will help us and also help them. Examples include: joining forces with neighboring
towns to put clown shoulders, sharing equipment to fill the gaps in our fleets, snow and
ATTACHMENT # 2
1
Page Z
1p
ice removal with its accompanying agreements, and owning a video camera with the
City of Ithaca .
In addition to working directly with other governmental agencies, we are putting
volunteer efforts of various community groups to work assisting us in several areas as
follows :
A Utilizing the Service Work Alternative Program run by the Tompkins County
Probation Department to do many tasks for us . These include hand snow shoveling
of �vvalkways at Forest Home and its two bridges and the Lisa Lane Walkwav ;
planting tree seedlings to screen the Eastern Heights Basketball Court; planting of
native wildflowers along South Hill Trail; litter pickup along all our walkways and
bikeways; cleaning out of the Highway facility floor drainage trough; and trimming
brush along some walkways .
• Participating in the Job Training Partnership Act Program by employing a summer
youth worker to assist our Parks grounds maintenance crew.
Y In March, Ithaca College students and staff performed a community service project '
along South Hill Trail by installing some fencing to discourage bikers from entering
the City watershed area . College President, Peggy Williams, has expressed interest
in making such volunteer efforts a part of every semester . We will continue
participating in this helpful endeavor by providing projects . -
We continue our on-going efforts to act on suggestions which we receive from the
public whenever. feasible . For example, we installed a pair of soccer goals at the Eastern
Heights Park ball field and we expanded the parking area at the Juniper Drive entrance
to South Hill Trail, working with adjacent property owners to address some of their
concerns .
Hazardous tree removals along Town rights-of-way are an on-going problem. Such
trees are marked for removal throughout the year and we group the jobs, assemble the
crew and coordinate assistance with the necessary bucket trucks and equipment to
accomplish the task. Adjacent property owners are very sensitive to the loss of these
trees and often strongly resist our efforts to eliminate these public hazards . The Town
should consider establishing a tree replacement program to help, mitigate the loss of
these trees wherever feasible . This would go a long way towards building .public
confidence and respect for our difficult decisions as managers of public safety and the
environment.
We continue to improve upon the effectiveness of our popular yard waste management
program. We see increased participation in curbside collection, drop-off of materials at
Page 3—f all
the Highway facility and give aways of shredded mulch, wood chips and compost.
This important service is greatly appreciated by the public .
Our wood shop continues to turn out projects when time allows . Sign making, park '
furniture, bird nesting boxes, barricades, mailbox posts, and posts for the rest of the
historical markers were all constructed in our shop .
In 1998 the Highway/ Parks Department worked closely with the Water and Sewer
Maintenance Supervisor. We continued mowing and clearing the water and sewer
Rights-of-Way (ROW) where necessary . We also did plantings and installed nesting
boxes to enhance ROWs that went through neighborhoods . There were a number of
sewer lines that were video taped . This will help us to determine where sewer repairs
and upgrades may be needed. We can use this equipment on our storm drains . Many
pieces of equipment we have can be put to joint uses .
The Highway/ Parks Department completed the facility feasibility study which was
reported to the Town board . We have enlarged our salt storage shed and completed
some drainage realignments . Finger Lakes Construction Company finally. completed
our cold storage shed . We will be able to keep more equipment out of the weather.
Several needs regarding this facility still exists. Some of the more serious problems are
air quality, the leaking roof, and the heating system that does not seem to function
properly . New phones were installed at the Highway/ Parks Facility due to increased
problems with the old phones and the fact that they had become obsolete and no longer
replaceable .
In � conclusion, we have had a very good year at Highway/ Parks accomplishing much of
our work plan. We are continually trying to improve on how we communicate with
other Town Departments, with the Town Board, and with the public at all levels. We
feel that we have made considerable progress in this area, including improving our
relationships with the public and in promptly responding to their concerns . This is a
large part of what we do, we are quite proficient in Handling the multiple priorities
which confront us daily.
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1998 Works Hours for Parks
i
Regular
Routine Mntn. 21725.00
Snow Removal 251 .50
Wood Shop 153.00
Surface Treatment 135.00
Brush,Tree, Leaf Removal 295.00
New Park Sites 274. 50
Park Site Mntn. 405. 00
Historical Markers 48.00
Mowing 665.00
Lawn Repairs 33.00
Total 41985.00 I
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1998 Hours work for Parks
Historical Markers Mowing Lawn Repairs
1 % 13% 1 %
Park Site Mntn. .
8%
New Park Si
6%
Brush,Tree,Le Routine Mn n.
Removal 54%
6%
Wood Shop
Surface Treatment 3% Snow Removal
3% 5%
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i
Gail H. Kroll Page 1 01 /20/1999
Town Engineer's Annual Resort
to the Town Board
for 1998
1998 was another busy year for the Town Engineering Department with a continued emphasis
on maintaining strong engineering support , for town programs and facilities. The department staff has
gone through a few changes during the year with the resignation of the Assistant Town Engineer in
July and the retirement of Mike Ocello, Assistant to the Town Engineer in December.
Creig Hebdon started as Assistant Town Engineer in September and is a valuable addition to
the staff. He has 15 years experience in municipal engineering programs, most recently on the City of
Ithaca Engineering Staff Specific areas of expertise include CARD, Geographic Information systems
(ARCVIEW), Municipal contracting of public works projects and computer networking.
The retirement of Mike Ocello was under the early retirement option offered this year and as a
result the Assistant to the Town Engineer position has been eliminated. To replace that position, a
Civil Engineer position has been created. This is an entry level engineering title that will strengthen the
Town Engineer' s staff. Chuck White has been promoted to the Civil Engineer' s position from the
Engineering Technician position that he has been in for the last three years. Chuck has a Civil
Engineering degree from the University of Kentucky and has picked up a lot of practical field
experience in the areas of water, sewer and general highway construction.
The Engineering Technician position vacated by Chuck has been filled by Craig Ballard who
will start work for the Town on January 25 , 1995 . Craig is NICET certified, and has a variety of
experience including work as an engineering technician of various DOT projects. For the past year he
has been working as a Distribution Operator at Bolton Point so he is familiar with the Town of Ithaca
water operations.
With these changes the Town Engineer' s staff at the beginning of 1999 totals 6, including the
Town Engineer, Assistant Town Engineer, Civil Engineer, Water and Sewer Maintenance Supervisor,
Engineering Technician and Administrative Secretary. Along with maintenance of the water and sewer
facilities the Engineering Department provides technical support to all other departments.
WATER SYSTEM MANAGEMENT
The Town Engineer has continued to work with the City Engineer and SCLIWC member
municipal engineers on the engineering evaluation of the entire water infrastructure for the area. An
Intermunicipal Water System Committee was formed and is working on developing a. plan to combine
the S . C.L. I.W. C . (Bolton Point) water system, the City of Ithaca Water System and the Cornell
University Water system into an integrated water supply system. Water production, including
transmission to the individual distribution systems, would be provided by the integrated system. Each
municipality and Cornell would continue to be responsible for their own distribution systems. At this
point the agreement to consolidate would be based on the current Bolton point Agreement.
ATTACHMENT #3
TOWN ENGINEER' S ANNUAL REPORT FOR 1998 PAGE 2
Four steel water storage tanks were cleaned and the exteriors painted and the interiors coated
for a total contract cost of $ 119,075 . The tanks painted were Ridgecrest Tank, Danby Road Tank,
Northview Tank and the Sapsucker Tank.
During 1998 significant repair and maintenance work on the Town water distribution system
was accomplished by Town crews. The following table is a summary of principal repair and
maintenance work performed.
WATER REPAIRS & MAINTENANCE COST
REPAIR WATER GATE VALVE BOXES
NORTHEAST AREA $21400 . 00
•::5•y:
$ .. .. v ........................ ...........:................ ...... .t:•1yt:•faf::\.{... • •
MOWED BACK LOT WATER R. O . W. FOR TOWN MAINS $600 . 00
•IJ.:.:J .... ..... ..... . ...J:J:::J.... J:...JJ JAM1VJ.M1.....J......... ....JJ::J:J...:.v.:•JJ 1::•:O}:I.4•.•:H:J:.yyff:J.:.l.:::::JJ J:\l .:Ji:•::.1:.:.:•:':.,:.•.i:::.v�•.v. . .:.. :.. . . .
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:•}$:•yy:•:•y:•y:'.•y:•:i:;:i;•;•;•:!?•y:}:ii;:i:.:yi:•J:�•:•}:•y::y:•y:•:•fy:•y':.:'•y:.:•y:•::•::•f:.•.•?•fy:•'!:•y:•I:•:•yy:•::y:•t:•I::{:L:?::�i:::.'�.:f�:I•yy:1.•1•::•C::i::•J::(��::
.. ........... .. .. . ..:.:.ti•}:\J:ti�.i::(:::\\'tt::y::\f:yy::u::ti� �.... .v..A\..4.v.:.M1 J.J..J.:l...v...J..
'i.4':}:JiX:::i:yii iii:•:isv:{:yi::ii yi:�iiyvi:•:.ii:.:.fy:tiwtiL{.:.i:.:!.:.:v:.itiy:.i:::q:.:.ti:.:.':::::::J::v:.%::5.:.:ti:.i�.y:L.l:. . . . . .. . . . . . . v..:.::f..:::. ..v .:.:: ..:.. .:: .: .. ... .
REHABILITATE PEARSALL WATER PUMP STATION
BUILDING $201000. 00
. . . . . . . ... . .. . .. . . . . . . . .. . . . . . .. . .. . ..... ...... . . . .. . . .. ......... ... .. .. . . . . .. . .. . .. . . .. . ... .. .. ....... ... . . .. . .... .. . . . ... . .. . . . ..... . .. .. .. . .. .. . . ....... . . ... .... . . . 6 500 . 00
i :.i:.i:.i :.i:.i:.i:y::::::::. ::::::::::::::::::::::::::::: : :::::::::::::
FINISHED IMPROVEMENTS NORTHVIEW TANK ACCESS ROAD $61500 , 00
:.:ii;.i;:.i:.i:. i:.;:.::.;:.;:.:.i:.;:. i:.ii:. i:.i:.:. i:. i:.;;:.:.::.;:.i::.;:.;:.:.i:.i:. :>:<:.:>::>::>:«:>:
..........PIPING I N i:.i:>:i:.ii:.:i:;.:D D:I.Niii:.iT:.:>:N.:.F2 ..... ... ..
...::::.:::. ...... . . . .. . .
. . . . . .:::::::::::::::::::
INSTALLED NEW METER AND I G CO G 0
AND TROY RD . WATER PUMP STATIONS $87300 . 00
XXX
. . . . ... . . . ... . ... ... ... . . . .. . . .... ... ... . . . . . . . . . . . . . . .. . . . .. HAA . WATER��BREAKS � AND :::::::::. ...... . . ... . . . . ..... . . . .... .
REPAIRED 20 TOWN IT C
1 BREAK FOR THE TOWN OF DRYDEN $31 , 500 . 00
. .. . . . . . . .. . . . . . .... .. . . .. . .... . .... ... . . . .... . . . . . .. . .... . ... ... . . .
REPLACED 4 EA HYDRANTS $91200, 00
. . .. . . . . . .. .. ....... .... . ... . . . . . . . . ... .. .. . . . .. .. .. ... ... . . . .. ...:.;is.ii:;.iiFR::.BUTTERMILK .
COMPLETED TIE IN AT CITY/TOWN LINE 0
FALLS WATER IMPROVEMENTS $900 . 00
REPLACED OVER HEAD POWER AND TELEPHONE LINES
AT NORTHVIEW WATER TANK WITH UNDERGROUND
SERVICE $41000 . 00
y .
AIDED BOLTON POINT WITH CONFINED SPACE ENTRY
. .. . . . . . .. . . . . . .
REQUIREMENTS $ 11000.
... . .. . . ... . ...... . .. . . ..... ... . . . . . .. . .. .. . .. .. .. . ... .... . . . . . . . . . .. . . . . . . ...... . .. .. .. .... . . . . . . . . . .... ... . . ....... .... . .. . . . . ...... . . . . . .... . . ... . .. . ..... ........ . . .. . ... ... ..... .. .. .. . . . .
FENCED PINE TREE RD . AND NORTHVIEW WATER TANKS $9 , 400 .
TOTAL $937800 . 00
TOWN ENGINEER' S ANNUAL REPORT FOR 1998 PAGE 3
REGIONAL SANITARY SEWAGE TREATMENT
The Town of Ithaca is a partner with The City of Ithaca and the Town of Dryden in the
ownership and operation of the Ithaca Area Waste Water Treatment Facility. Sanitary sewage
generated in the Town exclusive of the Northeast Ithaca Area and the Village of Cayuga Heights is
treated in this facility. The partners in the facility have approved an upgrade of the plant which is
expected to increase the rated capacity of the plant from 10 Million Gallons Per Day(MGD) to 13
MGD. This project is nearing completion and the modification of the NYSDEC permit is expected in
1999. When the permit is modified the plant will have significant excess capacity.
The Village of Cayuga Heights Wastewater Treatment Plant treats sewage from the Village
and the NE portion of the Town of Ithaca, along with flows from the Village of Lansing, the Town of
Lansing and the Town of Dryden. The VCH treatment plant is operating at or near capacity, especially
under wet weather conditions and limitations have been placed on the number of new users that can
connect to the system. As a result of this, The Village of Lansing and the Town of Lansing have
;requested an opportunity to utilize treatment capacity in the Ithaca Plant. To provide funding for
'capital improvements to the sanitary sewage collection, transmission and treatment systems, a joint
application for assistance through the Environmental Bond Act was made by the SJS, the VCH, the
Village of Lansing and the Town of Lansing. Because intermunicipal cooperation is an important
factor in evaluation of proposals by NYSDEC, the proposal has been tentatively accepted. A study
group is working on development of an implementation plan to determine the most efficient way to
divert flow from the VCH plant to the IAWWTF to release capacity to the Lansing' s. Final plans and
agreements have not been reached at this time, but they are anticipated to come before the decision
I akers in 1999.
The Town Engineer has also been working with the City of Ithaca and Town of Dryden to
develop a operation and maintenance plan for the jointly used trunk sewers that serve all three parties.
These sewer lines are primarily in the City and a capital improvement plan is also being developed.
SANITARY SEWER SYSTEM MANAGEMENT
The Northeast sewer system, which is served by the Village of Cayuga Heights WWTP, was
the subject of a significant monitoring and evaluation program. Inspection of suspected problem sewers
with a television camera was completed late in the year with the camera that was purchased by the SJS .
The inspection reports have resulted in a recommendation to replace the Warren Road sewer due to
the poor condition of many sections and some infiltration problem areas. The monitoring of flows to
evaluate infiltration and inflow problems in the Town of Ithaca that was begun in 1997 continued
through 1998 and is also planned for 1999 . This work is being done in cooperation with the Village of
Cayuga Heights. Flow data, which is needed for reports requested by NYSDEC, is being provided to
the Village on a monthly basis.
TOWN ENGINEER' S ANNUAL REPORT FOR 1998 PAGE 4
During 1998 significant repair and maintenance work on the Town sewer system was
accomplished by Town crews. The following table is a summary of principal repair and maintenance
work performed.
SEWER COST
CLEAN SEWER WITH JET ROD
WARREN RD . , KAY ST. , HANSHAW RD . , DANDY RD . $31000 . 00
LOCATE AND RAISE SEWER MANHOLE COVERS
PRIOR TO HIGHWAY PAVING OPERATIONS $3 , 200. 00
k<.>:
................................... ........ .. . ........... .............
MOWED BACK LOT SEWER R. O . W. $ 1 , 400 . 00
LOCATE AND DELINEATE BACKLOT SEWERS DANDY RD . $ 1 , 250. 00
NORTHEAST SEWER FLOW MONITORING $ 1 , 900. 00
. . .. ... ... . . ............. . . ... . ... . .. . .... ..... .......... .... .. . .. ... . . . .. .. .. .... ... .......... ......... .. ........ .. ....... .... ..:...:...... 3 000 . 00
x:EMERGENCY JET CLEANING 7EA. $
SEWER BLOCKAGE � EMERG C ,
>:
4 X4
'OP... ... ............ ............ .. .. .. .. .. ... ...... . ......:.:� ;:.:;; > �
.... .. . .. ..
SEWER VACUUM CATCH B AS INSVALVEBOXES�,� ETC .�::::::::...................
WILDFLOWER, STRAWBERRY, HONNESS , WHITETAIL
OTHER MISC . $31300 . 00
REPLA ::::EMENT
..... . . . .. ...... .....
SEWER VIDEO WARREN RD . SEWER FOR R C
STUDY $ 11000 . 00
. . . . . ..... . . ... . . . .:. ::.... .. . . . . . . . . :. :. . . . . . . . . . :. . . . . :::<.:: .::.
ABANDON RENWICK PUMP STATION AND � TIE
INTO NEW 30" SEWER INSTALLED BY CITY $21100 . 00
ee
NEW SEWER LATERAL IN HOUSE 518 LAKE ST. AFTER
ABANDON RENWICK PUMP STATION $500
TOTAL $20 , 650 . 00
TOWN ENGINEER' S ANNUAL REPORT FOR 1998 . PAGE 5
SPECIAL DISTRICT BENEFIT ASSESSMENT
A Special District assessment review was started in 1996 to check special district assessments
for all tax parcels within the Town of Ithaca. During 1997 the second half of the Town Tax Parcels
were reviewed to verify assessments and errors in the assessments were transmitted to the County
Assessment Office to update the 1998 Tax Roll.
The special district review committee worked through 1998 to review assessment questions
and evaluate the Water and Sewer Benefit Assessment Formula, and a revised benefit assessment
formula was brought to the Town Board for approval. This was approved by the Board and the Town
Engineer' s staff then spent a considerable amount of time revising the assessment for all parcels in the
Town of Ithaca. This was a significant accomplishment since there are nearly 4,000 tax parcels in the
Town of Ithaca. The work was done with the assistance of the ARCVIEW GIS system which was
invaluable. Transferring the data to the County assessment office for inclusion in the tax roll was a
process that required several interactive steps to get the data transferred and entered correctly. When
the final tax bills were finally printed, there were still a few incorrect assessments, but not many
considering the total number of parcels processed.
STORMWATER MANAGEMENT
Development of the Townwide watershed evaluation is continuing. Base maps were
developed utilizing the digital planimetric map.
Processing of the field data and development of the watershed model for the Northeast Ithaca
area is underway. The preliminary model was used to develop the plans for drainage improvements
that were incorporated into the 1998 work plan. A preliminary evaluation of the data and watershed
analysis indicates that infrastructure improvements for stormwater management will be primarily
capacity improvements for the existing road drainage system. Some stormwater detention may be
recommended prior to additional development of the area. The Town Engineer is evaluating the large
undeveloped parcels in the area for potential stormwater management facility sites. Prior to finalization
of a stormwater management plan of work for the Northeast area, the draft plans will be reviewed by
the Town Board and the public will have an opportunity to review the plan. The public will have an
opportunity to ask questions and make comments at a public meeting to be scheduled.
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TOWN ENGINEER' S ANNUAL REPORT FOR 1998 PAGE 6
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DEVELOPMENT REVIEW
Several Town of Ithaca subdivision projects requiring Engineering Staff compliance review
were active during 1998 .
The major project that actually is under construction is the Sterling House/Sterling Cottage
project on the Perry Farm, Trumansburg Road. This project includes a large amount of earth work, a
short watermain extension and a Sewer Extension. The developer was very responsive to meeting the
Town requirements for the construction of the project. Sediment and erosion control are being well
maintained and the quality of work for the water and sewer improvements was excellent.
EARTH FILL PERMITS
Earth fill permits are required for excavation or fill placement in excess of 50 CY per year on
parcels in the Town of Ithaca unless the project has received a building permit or other Town approval.
The Town Engineer issues permits administratively if the volume is less than 250 CY and the Board of
Zoning Appeals issues the permits for larger projects. If a project exceeds 2500 CY of excavation or
fill a Planning Board review and recommendation is required. Three earth fill permits were issued
during 1998 :
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1 . 635 Elmira Road, McGuire Gardens
An earth fill permit for up to 250 CY of clean fill to improve the parking area for a commercial
building. Work was completed satisfactorily.
2 . 136 Compton Road,
Penn Yan Construction received a permit to fill on the property of Robert Bergrren for up to
200 CY of spoil resulting from excavations required to repair the West King Rd. bridge over
Buttermilk Creek, a County Project. Work was completed satisfactorily.
i
3 . 919 Elmira Road
Permit issued to Jekabs Pulsts for up to 250 CY of concrete block and rubble from demolition
work by Sessler Wrecking. Material to be covered with soil on existing site. Purpose was to
fill to improve grade of existing parking lot.
TOWN ENGINEER' S ANNUAL REPORT FOR 1998 PAGE 7
TOWN HILL FACILITIES -
Preliminary design and the renovations were completed by the middle of 1998 ' and then were
stalled for several months while details of the transfer of the property were worked out. The Post
Office is completing plans for the renovations of their new space and anticipate completion of their
construction by mid- 1999. Final design and construction documents for the Town facilities have
started and will be finished for a June or July construction start.
nV(.a�.'mY�RiPORiSIIV�AMMEMIM" 10.13 AM
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Agenda Item No . 3d
TOWN OF ITHACA
PLANNING DEPARTMENT MEMORANDUM
TO: TOWN OF ITHACA TOWN BOARD
FROM: J ONATHAN KANTER, DIRECTOR OF PLANNING
RE: 1998 ANNUAL REPORT
DATE: JANUARY 20, 1999
Attached is the Town of Ithaca Planning Department's Annual Report for 1998, which is
scheduled for presentation and discussion at the January 25, 1999 Special Town Board
meeting.
As can be seen in the report, 1998 was again a very busy and productive year. Please
review the report for the January 25th meeting. I will provide highlights at the
meeting and will be available to answer any questions that Board members may have.
Att.
ATTACHMENT #4
TOWN OF ITHACA PLANNING DEPARTMENT
ANNUAL REPORT FOR 1998
DEVELOPMENT REVIEW
A major portion of Planning Department time was spent in support of the activities of
the Planning Board in the review of subdivisions, site plans, special approvals,'
recommendations to the Town Board, and other planning activities. A "Summary of
Town of Ithaca Planning Board Actions - 1998" is attached to this report. The Planning
Board approved a total of 75 actions during 1998, including 17 preliminary and final
subdivision approvals, 35 preliminary and final site plan approvals, 5 sketch plan
reviews, 15 recommendations to the Town Board (5 of which dealt exclusively with the
adult entertainment moratorium and local law), 2 modifications of previous conditions,
and 1 Planning Board Special Approval (as per Local Law No . 14 of 1995) . In addition,
there were 15 recommendations to the Zoning Board of Appeals for Special Approval,
which were concurrent with site plan approvals .
There have been some interesting conveyances of property and dedications of open
space based on 1998-development review activities . The Town of Ithaca is receiving a
1 .99+ / - acre parcel from Edwin Hallberg, Ted Kinder, and Malloy Bros. Construction,
located on East King Road, for the purposes of parkland dedication . Additionally, two
properties have received subdivision approval from the Town to consolidate with the
City of Ithaca's Six Mile Creek Watershed holdings, as part of the ongoing alienation of
parkland on the Inlet Island. The Town is also negotiating a bike path easement from
the Trinity Lutheran Church on Honness Lane, to be constructed concurrently with the
1998 approved expansion /reconfiguration of the church's parking lot.
Possible development anticipated as a result of the final approvals granted by the
Planning Board in 1998 include: 3 new residential building lots, 56 new dwelling units
(at Linderman Creek, formerly Mecklenburg Heights), 14,350+/ - square feet of new
retail commercial space, 47,600+ / - square feet of additional institutional space (at
Sterling House), and 64,862+ /- square feet of new educational facilities (2,175+/ - sq. ft.
at Montessori School, 47,312+ / - sq.ft. at Ithaca College, and 15,375+ / - sq.ft. at Cornell
University) .
A summary of "Development Review Accounting for 1998" is also attached to this
report. The attached spreadsheet provides an overview of application and
' development review fees collected in 1998, as well as a summary of all projects open
and / or closed in 1998.
Significant Planning staff time was also spent on the following specific projects:
PEZ Meetings: The Planning, Engineering, Zoning and Highway Departments
continued to meet in 1998 usually on a monthly basis to coordinate development
reviews and compliance issues.
Zoning Board SEOR Reviews: The Planning Department staff prepared 28 SEQR (State
Environmental Quality Review Act) reviews in 1998, including Environmental
Assessment Forms and staff recommendations on environmental impact for the Zoning
Board of Appeals on area and use variances and special approvals .
Town Board SEQR Reviews: Staff prepared 13 SEQR reviews in 1998 for local laws and
other Town Board actions.
PARK, RECREATION AND OPEN SPACE PLAN IMPLEMENTATION
Subsequent to the Town Board's adoption of the updated Town of Ithaca Park,
Recreation and Open Space Plan on December 8, 1997, a final Executive Summary of
the Plan was published by the Planning Department in early 1998. Progress was made
on implementation of plan elements, including the following:
APA Upstate Chapter Award : The Town of Ithaca was presented with the 1998
Outstanding Planning Award in Comprehensive Planning for the Tuwn of Ithaca Park,
Recreation and Open Space Plan by the American Planning . Association Upstate New
York Chapter at the annual conference held in October 1998.
PDR Program: Discussions were held with several farmers regarding the possibility of
their participation in the Town' s proposed Purchase of Development Rights (PDR)
program. Although there was some interest, staff was unable to obtain any actual
commitments in time to apply for Federal Farmland Protection Program grant funds in
1998. The Supervisor sent a letter to state representatives indicating that the Town is
interested in applying for Clean Water / Clean Air Bond Act funds in the next grant
cycle for 1999 . Staff has made progress and will continue work regarding
recommendations for a PDR program, including criteria, priorities, program structure,
etc. Staff obtained information confirming that the state has authorized installment
payments for PDR and similar programs through specific legislation . The Town
Board' s Budget discussions for, the upcoming year confirmed that an additional $50,000
would be added to the $50,000 that has already been established in a special fund for
open space acquisition / PDR purposes.
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CONSERVATION BOARD
The Planning Department provided regular staff support to the Conservation Board
during 1998. Staff attended Conservation Board meetings and provided support to the
Environmental Review Committee. In addition, the Planning Department worked with
the Conservation Board on the following initiatives:
South Hill Swamp Conservation Zone: The Conservation Board took the lead during
1998 in continuing the process of evaluating the possibility of applying a Conservation
Zone in the South Hill Swamp area. Mapping of natural features and land use, zoning
and ownership patterns was completed by Planning staff. Analysis included
information from the South Hill Plant Study, which was completed by Nancy Ostman
and Robert Wesley in early 1998. This report has provided much needed information
to the Conservation Board in proceeding with recommendations for preservation of
sensitive areas on South Hill. The Conservation Board with the assistance of Planning
staff is in the process of preparing a report and recommendations regarding the
protection of the South Hill Swamp area. It is anticipated that the report will be r.
completed in early 1999 and presented to the Codes and Ordinances Committee for
discussion.
Exterior Lighting Guidelines: The Conservation Board began a study of possible
outdoor lighting guidelines or standards for use in the development review process to
prevent glare and negative impacts potentially associated with some types of
development. At the Conservation Board's request, Planning staff has assembled some
preliminary information and ordinance samples from other communities. This effort
will continue into 1999.
CODES AND ORDINANCES COMMITTEE
The Planning Department assisted the Codes and Ordinances Committee with several F
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important initiatives in 1998.
Zoning Ordinance Revision: The Codes and Ordinances Committee made additional
progress in 1998 in a comprehensive review of the current Zoning Ordinance to
determine where revisions may be appropriate, especially in light of the
Comprehensive Plan that was - adopted in 1993. Review of most of the administrative
sections of the Zoning Ordinance was done, and draft revisions of sections on site plan
review, special permits and special approvals and non-conforming uses were prepared.
A new section for Lakefront Residential zones was prepared, and a further revised
draft section for the Agricultual zone was completed and reviewed . Work on the
comprehensive zoning revision will continue and is expected to be completed in 1999 .
This will include a revised Zoning map as well.
3
Regulations Regarding Cellular Towers: The Codes and Ordinances Committee drafted
regulations regarding the construction and maintenance of telecommunication facilities
(esp. cellular towers), and the Town Board adopted a local law regulating these
facilities on May 11 , 19980
Regulations Regarding Adult Entertainment Businesses: After significant, time and
effort in drafting and revising proposed regulations regading Adult Entertainment
Businesses, the Town Board adopted two local laws on November 16,. 1998, one
amending the Zoning Ordinance to allow adult uses by special approval in certain
Light Industrial zoned areas of the Town, and the other providing for licensing and
time, manner and place restrictions regarding adult businesses . This effort diverted
COC's attention from the overall Zoning Ordinance revision project.
Water Resources Protection Ordinance: The Water Resources Ordinance Committee
(WROC) was established as a subcommittee of COC to provide recommendations
regarding stormwater management and stream corridor protection in the Town . Their
early work efforts have included inventory and mapping of streams and possible buffer
areas, and collection and review of ordinance examples and stormwater detention
approaches from around the country. WROC drafted a proposed Water Resources
Protection Ordinance and met with Town officials on December 8, 1998 to discuss the
preliminary draft and obtain comments on the proposal. A revised draft will be
prepared for discussion with the full Codes and Ordinances Committee in early 1999 .
ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL (ITCTC)
The Town Planner serves on the ITCTC Planning Committee and attended bi-monthly
meetings in 1998. The following were significant accomplishments in 1998.
Northeast Subarea Transportation Study (NESTS) : The Director of Planning has
participated in both the Working Group and Client Committee as a technical advisor
throughout 1998. The Working Group met at least once per month throughout 1998
with additional subcommittee meetings on specific subjects. The Client Committee met
eleven times during 1998. A training session was held on Saturday, January 17, 1998,
where both Working Gruop and Client Committee members were introduced to
transportation planning methods and terminology, problem solving/ decision-making
techniques and the overall purposes and objectives of the study. Work completed to
date includes meetings and outreach efforts with community groups, businesses and
institutions; identification of problems and issues in the study area; evaluation of future
land use and development scenarios; drafting of study goals and objectives; and
identification and evaluation of numerous transportation alternatives and development
of preliminary recommendations. Originally scheduled to conclude at the end of 1998,
the study has been extended through March 1999 . Details of funding and contract
extensions are currently being addressed by the Client Committee . A final public
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meeting to present draft recommendations is scheduled for February 25, 1999. The
final report of the Working Group is anticipated to be completed and presented to the
Client Committee at the end of March 1999,
TOWN OF ITHACA/CORNELL UNIVERSITY TRANSPORTATION COMMITTEE
The Committee met three times during 1998, and continued discussions and
recommendations regarding transportation issues relating to areas in and around
Cornell University's Precinct 7. Priorities focused on studying ways to provide safe
and efficient bicycle and pedestrian routes, improving safety and circulation on some of
the area roads, and establishing better coordination and communication among the
various transportation related groups with potential interests in this. area . Specific
work included the following.
Rt. 366 Bridge over Cascadilla Creek: The New York State Department of
Transportation (NYS DOT) initiated a design study regarding the replacement of the
Route 366 Bridge, over Cascadilla Creek. The Committee and staff met with DOT to
discuss project goals and objectives. The State is looking at two bridge replacement
alternatives: one would be a four lane bridge with turning lanes but no intersection
modifications; the other would be a three lane bridge and realignment of the Judd Falls
Road intersection at Rt. 366 so that it would intersect opposite Pine Tree Road. The
second alternative was discussed with the Town Board, and the Board expressed its
support to NYS DOT to investigate the feasibility and costs of this alternative, although
it would be more expensive, and would require some it of the Town and
Cornell. NYSDOT is in the process of preparing a preliminary design study for both
bridge alternatives.
Maple Ave. (connection of E . Ithaca Rec' wav) : The Town Highway Department has
proposed reconstructing Maple Avenue as part of its 1999 work plan and has included
funds for this in the proposed 1999 Budget. This would include the "link" connecting
the two legs of the East Ithaca Recreationway, which the Committee has discussed over
the past two years. The link would probably include widened, paved and striped
shoulders for bicyclists, and a walkway for pedestrians, with crosswalks at appropriate
locations. Preliminary designs will be initiated by Town staff late this year or in early
1999.
MPO Coordination of Bike / Trail Plans: Subsequent to discussions between the
Committee and the Ithaca-Tompkins County Transportation Council (ITCTC), the
ITCTC appears to be playing a more significant role in coordinating bicycle and
pedestrian trail planning on a county-wide level . The ITCTC will be providing
communities with technical assistance in trail planning, design and grant applications,
and held a trails development workshop on November 9, 1998. .
5
Caldwell Road: The Committee discussed various approaches regarding the repaving
or reconstruction of Caldwell Road and how it relates to adjoining areas such as
Cornell's Parking Lot 'B" and Plantations Road . The Town Board has decided to hold
off on any major road work on Caldwell Road until at least after the NESTS
recommendations are completed, since those recommendations may affect the
circulation patterns in this area.
OTHER PLANNING DEPARTMENT PROJECTS
The Planning Department worked on a number of other projects during 1998.
Local Waterfront Revitalization Program (LWRP) : After a very slow start with contract
development and signing, the LWRP was initiated in 1998. A "kick-off" meeting for
the LWRP Oversight Committee was held on September 29, 1998. The purpose of the
meeting, sponsored by Tompkins County, was to introduce the project participants and
consultants, to bring participants up to date on the status of the project, and to discuss
next steps to get the project underway. (Carolyn Grigorov was appointed by the Town
Board to serve on the Steering Committee; Jonathan Kanter was appointed to serve on
the Planning Committee.) A schedule of meetings for the Steering Committee,
Planning Committee and Review Committee was established. Joan Jurkowich from the
Tompkins County Planning Department will be coordinaing the LWRP project. - Kathy
Wolf of Trowbridge & Wolf, and Tom Niederkorn of Planning & Economic Research
will be consultants for this project. It is anticipated that the LWRP will be completed
by the end of 1999 . Participating municipalities should be committed to adopting the
LWRP and implementing its recommendations. The Director of Planning will attend
monthly meetings of the LWRP Planning Committee.
Geographic Information System (GIS) : Work continued in 1998 on the implementation
of the computerized Geographic Information System (GIS) . Specific accomplishments
were in the following areas:
(1 ) Benefit Assessment Parcel Analysis: Planning and Engineering staff provided
follow-up tax parcel information, utilizing the GIS system, for the Special Benefit
District Committee in considering proposed revisions in the current water and
sewer benefit assessment formula .
(2) GIS Equipment and Software : Both Planning and Engineering purchased new
GIS computer equipment to expand GIS capabilities . Upgrades of ArcView were
also purchased. All of the Planning Department computer work stations were
connected to the local network with Engineering and the administrative staff.
Tompkins County Economic Development Initiative / Strategic Plan : Tompkins County
Area Development (TOAD) was funded by Tompkins County in 1997 and 1998 to
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conduct and coordinate a countywide strategic plan . for. economic development. The
Director of Planning continued to participate during 1998 in the Technical Committee
for this Tompkins County Economic Development Plan Initiative. Supervisor
Valentino participated on the Strategic Planning Committee of this same initiative. A
draft county-wide economic development plan is being drafted by 'TCAD . Sessions
with the business community and government officials have helped to identify
priorities and issues for economic development efforts. TCAD expects to complete the
Plan in early 1999.
New Town Hall /Post Office Project: The Planning Department provided , assistance
during 1998 in the Town's successful efforts to acquire the downtown Pot Office
building on Tioga Street. Staff participated in planning and design discussions with
the architect to help advance preliminary plans.
The Planning Department was responsible for coordinating the preparation and
assembly of a grant application under the State's Environmental Protection Fund and
Clean Water/ Clean Air Bond Act. for historic preservation funds for the Post Office
rehabilitation project for the new Town Hall . The funding request for $500,000 was to
cover costs of elements of the project relating to the preservation and rehabilitation of
the Post Office building, which is listed on both the State and National Registers of
Historic Places. The application was completed and transmitted to the NYS Office of
Parks, Recreation and Historic Preservation on June 3, 1998. Unfortunately, the Town
was not successful in obtaining this grant because of intense competition for these
funds. The Supervisor and staff . are looking into other funding or grant possibilities in
early 1999 .
The Supervisor and Director of Planning worked together to prepare a presentation
I
nd slide show regarding the town's process for finding anew town hall site and the
process of working out an agreement with postal officials to purchase the Tioga Street
Post Office as a new Town Hall and leaseback a portion to the Postal Service as a
';postal store." The presentation was made at the NYS Preservation League Annual
Conference held in Ithaca on Saturday, May 2, 19980
Planning staff is also coordinating the City and State approval process and
requirements regarding the historic significance of the Post Office building. It has been
determined that local review is not required, since the Town is self-certifying as a unit
of local government for building code compliance, and therefore, a building permit
from the City will not be required, but the Town will be seeking an informal, advisory
review through the City's Landmarks Preservation Commission, and Planning and
Development Board. State Historic Preservation Office (SHPO) review and approval of
plans for the Post Office are required in conjunction with the U.S. Postal Service' s
disposition of the Post Office building. SHPO review and approval involves both
exterior changes and changes affecting significant interior .spaces (such as the historic
lobby) . Plans have to conform with the Secretary of the Interior's Standards for
7
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Rehabilitation of Historic Properties. The Town will initiate the City and State review
process in early 1999 .
Park and Trail Planning:
(1 ) Black Diamond Trail : Staff continued to provide assistance to representatives of
State Parks in planning for the Black Diamond Trail during 1998. In particular,
staff provided mapping assistance to the State Office of Parks, Recreation &
Historic Preservation, using resources on our GIS system, regarding the proposed
alignment of the Black Diamond Trail and potential properties which the State
hopes to acquire in order to build the trail.
(2) Possible Town Park Site on East Kin Road oad opposite Ridgecrest Road : As a
follow up to conceptual discussions with the Town Board regarding the possible
donation to the Town of parkland on East King Road opposite Ridgecrest Road,
staff worked out details of the donation with the landowners . The Town had new
survey maps prepared, which were presented to the Planning Board for
subdivision approval (granted at the November 3rd Planning Board meeting) .
The Attorney for the Town is coordinating final legal details of the conveyance,
and the Town should own the new two acre park in early 1999.
(3) Inlet Valli Park Parcels: After the Town had worked out details of a purchase
agreement with the County to acquire the two parcels in Inlet Valley off of Five .
We Drive, which have been designated by the City of Ithaca as substitute
parkland in conjunction with the alienation of Southwest Park, the City requested
that the Town allow them to acquire those parcels directly from the County . After
numerous attempts to work out details regarding future uses of the park parcels
with the City prior to assighig the purchase agreement to them, the Town is still
waiting for this agreement to be worked out. This should have been resolved in
early 1998, but is still pending.
(4) Iacovelli Park: Planning staff has worked with the Parks department in
developing preliminary plans for development of Iacovelli Park, located off of
Pennsylvania Avenue adjacent to the South Hill Recreationway. Preliminary
plans anticipate a lawn area, walkways, benches, play structure, possibly a
basketball court, and landscaping. Neighborhood meetings to get input on the
park's design will , be initiated in early 1999, so that detailed plans can be prepared
prior to the 1999 construction season.
(5) Trinity Lutheran Church Bikeway: Planning staff has worked with the Parks
department in developing preliminary plans for a bicycle / pedestrian path
through the Trinity Lutheran Church property linking Honness Lane with
Westview Lane (providing better connectivity to Grandview Park) , Trinity
Lutheran Church has agreed to provide a license or easement to the Town for the
8
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path. It is hoped that the Town can coordinate construction of the path with the
Church's construction of their new parking lot (which is adjacent to the . path) in
Spring 1999. Neighborhood meetings will be initiated in early 1999, followed by
the preparation of detailed plans.
(6) The Town obtained two parcels for park purposes in conjunction with the
subdivision of the Perry site on Bundy Road which was necessary for the
proposed Sterling House facility. The Town obtained a 12.8 + / - acre park site at
the southeast corner of the Perry site, as well as a 1 .4 + / - acre parcel for a "tot lot"
that was to have been previously dedicated to the Town as part of the Perry Lane
subdivision . The larger park site will be combined with approximately 9. 5 acres
of adjoining parkland that is anticipated to be dedicated as part of the
Mecklenburg Heights (now Linderman Creek) apartment development to form
the future West Hill Community Park proposed in the Town of Ithaca Park,
Recreation and Open Space Plan.
;Historic Resources Survey: The Cornell Historic Preservation class, under the
supervision of Barbara Ebert, completed phase two of the historic resources survey for
the Town of Ithaca during the Fa111998 semester, and gave a presentation on December
8, 1998 regarding phase two survey work, which covered the northeast area of the
Town of Ithaca . Survey work has thus been completed for about half of the land area of
the Town. Planning staff will continue to work with the Cornell Historic Preservation
planners to organize the work that has been completed so far onto final inventory
sheets. This may be one of the assignments of a planning intern that we plan to hire in
January '99. Survey work will continue in the Fall 1999 semester.
Historical Markers: As a follow-up to the very successful installation of historical
markers in celebration of the Town of Ithaca's 175th Anniversary, Planning staff
coordinated the preparation and installation of ten more historical markers during
1998, including locations along State and County roads. That completes the historical
marker program.
Conferences: Planning staff attended the following conferences during 1998.
Highlights of some of the conferences are described in the Planning Director's monthly
reports.
American Farmland Trust conference on "Purchase of Agricultural Conservation
Easements: What Works," Boiling Springs, Pennsylvania, March 1998
American Planning Association National Conference, Boston, Mass. , April 1998
NYS Preservation League Conference, Ithaca, NY, May 1998
NYS Conference on the Environment, Ithaca, NY, September 1998
9
f a
NYS Geographic Information Systems Conference, Rochester, NY, September
1998
New York Planning Federation Annual Institute, Rochester, NY, September 1998
American Planning Association Upstate NY Chapter Conference, Saratoga
Springs, NY, October 1998
Workshop entitled, "Conflict & Community Decision-Making: Strategies for
Planners," Cazenovia, NY, November 1998
Newsletters: The Planning Department coordinated the perparation and distribution of
two newsletters (Spring and Fall) in 1998.
Census 2000: The Planning Department participated in preliminary Census 2000
programs in preparation for the upcoming Census. Planning staff completed a review
of materials from the U.S. Bureau of the Census regarding the Local Update of Census
Addresses (LUCA) . This includes both digital and hard-copy data to be used as part of
preliminary Census work to ensure as completed count as possible in the Year 2000
Census.
Lawsuits. Planning staff assisted the Attorney for the Town in assembling and -
organizing information for the Town's responses in two lawsuits filed against the Town
in 1998 including completion of affadavits regarding the Town's approval process .
These included the Lake Source Cooling project and the Mecklenburg Heights (now
Linderman Creek) Apartments. In both cases the Supreme Court judge dimissed the
suits against the Town. The Mecklenburg Heights case is on appeal in the Appellate
Division. It is not yet known whether the Lake Source Cooling case will be appealed.
Ithaca College Master Plan: The Supervisor and Director of Planning had several
meetings with President Williams and Vice President Tom Salm at Ithaca College to
discuss planning issues, and in particular, on the Master Plan process which Ithaca
College is initiating, along with the possibility of a "Planned Education Zone" which
the Town might want to consider for the Ithaca College campus . and surrounding lands .
Analyses which Ithaca College will be conducting during this Master Planning process
will include traffic, parking and circulation, drainage, neighborhood / community
character, community services (fire, sewer, water, etc.), among others . Discussions
focused on the need to coordinate their planning with the Town, and the possibility of
documenting environmental issues associated with their Plan in a Generic
Environmental Impact Statement (GEIS) that could be prepared by Ithaca College
consultants. Other considerations discussed were the need to preserve the South Hill
Swamp and nearby significant natural areas, as well as a possible future
pedestrian /bicycle trail through Ithaca College proposed in the Town's Park,
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Recreation and Open Space Plan. It was agreed that Ithaca College would let the Town
know when their Master Plan process is ready to proceed further. "
Respectfully submitted,
tn4athan Kanter, Director of Planning
January 20, 1999
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SUMMARY OF TOWN OF ITHACA PLANNING BOARD ACTIONSI - 1998
Preliminary Subdivision Approvals Granted 3
i
Final Subdivision Approvals Granted
14
(includes actions where prelim & final
approvals were simultaneous)
Preliminary Site Plan Approvals Granted* 10
Final Site Plan Approvals Granted* 25
(includes actions where prelim & final
approvals were simultaneous
Sketch Plan Reviews 5
Recommendations (to Town Board, ZBA other
than Special Approvals) 15
Modification of Conditions 2
anted b Planning Board in 1
Special Approval (granted y g
Cornell Precinct 7 area)
TOTAL ACTIONS 75
Note` above Site Plan Approvals also included 15 recommendations to the ZBA regarding
Special Approval, which are not added into the total of 75 actions.
Please note that some projects in the following list received multiple approvals in one meeting.
Therefore, the numbers listed above will not necessarily match the following corresponding sections .
Those' projects with both Site Plan and Subdivision approvals are listed under the Site Plan section .
12
FINAL SUBDIVISION APPROVALS
Holcomb Subdivision, 141 Northview Road : The Planning Board granted Preliminary and Final
Subdivision Approval at the January 6, 1998 Planning Board meeting for the proposed subdivision of
approximately 0. 145 +/- acres from an existing 1 .0 +/- acre parcel to be conveyed to the owners of the
adjacent lot, R- 15 Residence District.
Matychak Subdivision, 1180 Danby Road: The Planning Board granted Preliminary and Final Subdivision
Approval for the proposed subdivision of Town of Ithaca Tax Parcel No. 36- 1 -8 known as 1180 Danby
Road, into three lots, +/- 2.248 acres and +/- 4.048 acres in size respectively, on the west side of Danby
Road, and one +/- 12.52 acre parcel on the east side of Danby Road, Route 96B , Residence Districts R-30
and R- 15 .
Newhart Subdivision, East King Road : The Planning Board granted Preliminary and Final Subdivision
Approval at the March 3 , 1998 meeting for the proposed subdivision of 3 .0 +/- acres from Tax Parcel No.
44-2-8 .2, consisting of a total of 3 .8 +/- acres, for consolidation with the adjacent Tax Parcel No. 44-2-8 . 1 ,
R-30 Residence District. Both lots contain existing houses. No new construction is proposed .
Randolph Brown Subdivision, 220 Hayts Road : The Planning Board granted Preliminary and Final
Subdivision Approval for the subdivision of approximately 2. 1 +/- acres from Town of Ithaca Tax Parcel
No. 244 -25 .22 (totaling 16.4 +/- acres) , to be consolidated with adjacent Tax Parcel No. 24- 1 -26 . The site
is located at 220 Hayts Road in an AG Agricultural District. No development is anticipated on the
remaining portion of Tax Parcel No. 24- 1 -25 .22. Tax Parcel No. 24- 1 -26 contains an existing house.
Smith Subdivision, 543 Elm Street: The Planning Board granted Preliminary and Final Subdivision Approval
for the proposed subdivision of 0.31 +/- acres from Town of Ithaca Tax Parcel No. 29-7 -5 , 1 .21 +/- acres in
size total, located at 543 Elm Street, to be conveyed to the adjoining property owners to the west and
consolidated with Tax Parcel No. 29-7-4, Residence District R- 15 .
St. Catherine of Siena Church Subdivision, Blackstone Avenue: The Planning Board granted Preliminary
and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No . 71 - 1 - 10 into
two lots, consisting of a new 0.8 +/- acre lot and the remaining 9.3 +/- acre parcel, located on Blackstone
Avenue, Residence District R- 15 .
Sweet Subdivision, 1401- 1/2 Slaterv' He Road: The Planning Board granted Preliminary and Final
Subdivision Approval for the proposed subdivision of 0.5 +/- acres from Town of Ithaca Tax Parcel No. 58- 1 -
36.2, 9.26 +/- acres in size total, located backlot of Winners Circle and Slaterville Road, for consolidation with
Tax Parcel No. 58- 1- 12.2, ak.a. 1401 - 12 Slaterville Road, with the remaining 8.76 +/- acres to be conveyed
to the City of Ithaca and consolidated with the adjacent Mulholland Wildflower Preserve/Six Mile Creek
Watershed, Residence District R- 15 and CD Conservation District.
Subdivision of Lands of Edwin Hallberg, Ted Kinder & Malloy Bros. Construction, East King Road:
The Planning Board granted Preliminary and Final Subdivision Approval for the subdivision of Tax Parcel
No. 444 -4.312, consisting of 2.58 +/- acres, into 5 parcels; subdivision of Tax Parcel No. 44- 1 -4.32 ,
consisting of 0.37 +/- acres, into 2 parcels; and subdivision of Tax Parcel No. 44.2-2- 12, consisting of 0.50
+/- acres, into 3 parcels, and modification of the lot lines of Tax Parcel No ' s. 44.2 -2- 12 , - 13 and - 14, all for
the purposes of reconfiguration of the parcels and conveyance of a 1 .99 +/- acre parcel to the Town of
Ithaca for dedication as parkland, a land exchange in order to accomplish the parkland dedication, and
conveyance of a 35 ,576 +/- square foot parcel to David Burbank to be consolidated with adjacent private
parcels. The parcels are located on East King Road opposite the intersection with Ridgecrest Road , R45 -
Residence District.
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Tullson Subdivision, 1305 East State Street: The Planning Board granted Preliminary and Final
Subdivision Approval for the proposed subdivision of 1+/- acre of land from a parcel at 1305 East State
Street, which straddles the City/Town boundary; Town of Ithaca Tax Parcel No.5K- 1 - 1 ; Residence District
R45 and Six Mile Creek Valley Conservation District. .The parcel is to be acquired by the City of Ithaca F
and consolidated with City of Ithaca Tax Parcel No. 111 -9-9, for incorporation into the city's existing Six s
Mile Creek holdings, as part of the ongoing alienation of parkland on the Inlet Island.
. . . Subdivision
Walker Subdivision, Coddmgton Road: The Planning Board granted Preliminary and Final
Approval for the proposed subdivision of Town of Ithaca Tax Parcel No.47-2-6.21ocated on the north side
of Coddington Road approximately 1 ,200 feet east of Updike Road and +/- 39.5 acres in size, into two lots
+/- 33 .2 acres and +/- 6.3 acres in size respectively. Residence District R-30 and CD Conservation District.
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PRELIMINARY SUBDIVISION APPROVALS
Please refer to the`Preliminary Site Plan section for approvals of Preliminary Subdivision (both actions
were . approved at same meeting).
FINAL SITE PLAN APPROVALS
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Best Western University Inn Modifications, 1020 Ellis Hollow Road: The Planning Board granted
Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board
of Appeals Regarding Special Approval for interior and exterior modifications to the Best Western
University Inn, located at 1020 Ellis Hollow Road. Said modifications include converting vacant restaurant
space on the lower level of the Inn to guest rooms and rearranging the floor layout of the second level;
replacing an existing fence surrounding the pool area, constructing a new retaining wall and walkway at the
east end of the main building (Building A), and other modifications. Town of Ithaca Tax Parcel No. 62-2-
13 .7, Business District C. I
Big AI's Hilltop Quikstop, 1103 Danby Road : The Planning Board granted Final Site Plan Approval and
Final Subdivision Approval at the March 3 , 1998 meeting for the proposed reconstruction of Big Al' s
Hilltop Quikstop, to include demolition of the existing fuel pump island and convenience store and
construction of new fuel pump islands with canopy and a +/ 3 ,330 square foot convenience store, new
curbing and entrances, new parking areas, and replacement of the existing post sign, located at 1103 Danby
Road (Route 96B), Tax Parcel No 's. 43-2- 1 and 43-2-2, totaling 1 .53 +/- acres. This includes the
resubdivision of the two existing parcels into two new lots, approximately +/- 1 . 13 acres and +/- 0.409
acres respectively, Business District "C".
Cornell FingerLakes Credit Union, Ellis Hollow Road: The Planning Board granted Final Site Plan
Approval for the proposed construction of a 4,920 +/- square foot, one-story credit union (bank) building,
located adjacent to East Hill Plaza at the intersection of Ellis Hollow Road and Sumi nerhill Lane, on Town of
Ithaca Tax Parcel No. 62-2- 1 . 125 . The proposed project would be a full service branch for the Cornell
FingerLakes Credit Union, containing a teller lobby and offices, with a drive-up teller operation with four lanes
plus a fifth lane for an automatic teller machine.
Cornell University Alumni Field Lights and Bleachers, Campus Road, Wing Road and Tower Road:
The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative
recommendation to the Zoning Board of Appeals regarding Special Approval for the proposed construction
of a 1 ,600 seat bleacher facility and installation of eight (8) light poles 70 feet in height, said bleachers,
poles and lights to be erected on Town of Ithaca Tax Parcels No. 634 -8 .2 and 67- 1 - 13 .2, or on that portion
of Alumni Field in the Town of Ithaca bounded by Campus Road, Wing Drive and Tower Road, Residence
District R-30. This was a modification of a previously approved plan that included 3500 temporary
bleacher seats and four 110 foot high light poles.
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Cornell University, CCGR Laboratory Addition, Baker Institute, Hungerford Hill_ Road : The Planning
Board granted Preliminary and Final Site Plan Approval and issued an affirmative Recommendation to the
Zoning Board of Appeals regarding Special Approval for the proposed +/. 175 square foot addition to the -. . _
CCGR Laboratory at the Baker Institute on Hungerford Hill Road, Town of Ithaca Tax Parcel No. 61 - 1 -9 ,
Residence District R-30.
Cornell University, East Hill Plaza Entrance Drive, Ellis Hollow Road: The Planning Board granted
Preliminary and Final Site Plan Approval for the proposed modification of the previously approved site plan
for the East Hill Plaza entrance drive off of Ellis Hollow Road, Town of Ithaca Tax Parcel No. 62-2- 1 . 121,
Business District "C", in order to accommodate the proposed configuration of the entrances for the Cornell
FingerLakes Credit Union building.
Cornell University Golf Pro Shop, Warren Road : The Planning Board granted Final Site Plan Approval for
the proposed construction of a 1 ,200 +/- square foot Golf Pro Shop addition to the existing Moakley House,
located approximately 300 feet south of the intersection of Warren Road and Blue Grass Lane, Town of Ithaca
Tax Parcel No. 68- 1-9, Residence District R-30.
Cornell University, Lake Source Cooling Project, 983 East Shore Drive: The Planning Board granted Final
Site Plan Approval and Final Subdivision Approval for the proposed Cornell University Lake Source Cooling
project to consist of a chilled water plant and a proposed route for chilled water lines, landscaping and other
appurtenances, located at 983 East Shore Drive on a 3 . 12 +/- acre portion of Town of Ithaca Tax Parcel No. 19-
1-5, Special Land Use District' (SLUD) No. 10, and additional lands within the Town of Ithaca affected by the
pipeline route.
Ithaca Beer Company Micro-brewery, 606 Elmira Road: The Planning Board granted Preliminary and
Final Site Plan Approval at the February 17 , 1998 meeting for the proposed conversion of a 6 , 100 +/- square
foot structure from retail commercial to a micro-brewery, located at 606 Elmira Road, Town of Ithaca Tax
Parcel No. 33-3-2. 1 , LI Light
Industrial District.
Ithaca College Compost Facility, Coddington and Danby Roads : The Planning Board granted FinalSite
Plan Approval for the proposed construction of a Compost Facility on the Ithaca College campus to consist
of a 6, 120 +/- square foot wood-framed, steel sided building with a 5 ,000 +/- square foot concrete pad,
located on Tax Parcel No. 41 - 1 - 11 approximately 750 feet southeast of the intersection of Coddington
Road and Danby Road, Residence District R- 15 .
Ithaca College. Fitness Center, Danby Road: The Planning Board granted Final Site Plan Approval at the
April 7 , 1998 meeting for the proposed construction of a 41 ,712 +/- square foot fitness center, consisting of
exercise and aerobic rooms , offices, locker rooms, and two gymnasiums, situated just south of Eastman
Hall and immediately adjacent to the outdoor swimming pool on the Ithaca College campus, located off of
Danby Road/Rte. 96B , Town of Ithaca Tax Parcel No. 41 - 1 -30:2, Residence District R- 15 .
Ithaca College Observatory, Danby Road : The Planning Board granted Preliminary and Final Site Plan
Approval at the January 6, 1998 meeting for the proposed construction of an observatory at the Ithaca
College campus near the top of South Hill, approximately 300 feet south of the existing water tower. The
Planning Board also recommended that the Zoning Board of Appeals grant Special Approval for the
proposed observatory (for an educational use within an R-30 Residence District),
Ithaco Renovations in A)aohm Facility, 950 Danby Road: The Planning Board granted Preliminary and
Final Site Plan Approval for the proposed renovation of approximately 8 ,000 +/- sq. ft. of vacant interior
office space on the upper level of the engineering and administration wing in the -kxiohm I.P.B . facility for
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use by Ithaco, Inc. , located at 950 Danby Road, Town .of Ithaca Tax Parcels No. 394 - 1 . 1 , 3944 .2 and 39- ¢'
14 .41 I - Industrial District.
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La Tourelle Country Inn, 1150 Danby Road: The Planning Board .granted Final Site Plan. Approval for the
proposed modification of La Tourelle Country Inn, to include the addition of an elevator to provide
handicap accessibility from the second floor to the lobby of the Inn to the lower level banquet room, and
conversion of the former changing room for the tennis courts into an overnight guest room, located at 1150
Danby Road (Route 96B), Tax Parcel No. 36.44.2, Special Land Use District (SLUD) No. 1 .
Lot 19B .Grandview Subdivision Site Plan Modification, 204 Westview Lane: The Planning Board
granted Preliminary and Final Site Plan Approval at the March 3 , 1998 meeting for the proposed rebuilding `
and modification of the fire-damaged unit on Lot 19B of the previously approved Grandview' Subdivision, ..
located at 204 Westview Lane, R45 Residence District. The applicant proposes -to rebuild the unit on Lot 19B
essentially as it was with a small addition to the garage for utilities and storage, a bay window in the kitchen,
and the building would have a one foot higher roof to provide a physical break at the fire wall adjoining the
attached unit. The original subdivision conditions and deed restrictions require that the Planning Board F
approve building changes prior to a building permit being issued.
Mecklenburg Heights Apartments, Mecklenburg Road: The Planning Board granted Final Subdivision F
Approval and Final Site Plan Approval for the proposed Mecklenburg Heights Apartments, to consist of 56
apartment units in seven buildings and a community building to be located on a 9.8 +/- acre ,portion (plus
an additional 1 .6 +/- acres for the entrance road) of Town of Ithaca Tax Parcel No. 27- 1 - 13 . 12, totaling 95 '
+/- acres. The site is located on Mecklenburg Road, adjacent to the Town of Ithaca/City of Ithaca
boundary. The 11 .45 +/- acre Mecklenburg Heights project site was rezoned by the Town Board on March
30, 1998 , from R- 15 Residence District to MR Multiple Residence District. The remainder of the property
is zoned R45 Residence District. The name of the project has been changed to "Linderman Creek .
Apartments," in response to the request from Mecklenburg residents.
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Montessori School Annex Addition, 117 East King Road: The Planning Board granted Final Site Plan
Approval for the proposed addition to the Montessori School Annex, to consist of 2, 175 +/- square feet of
additional classroom space, located at 117 East King Road, Town of Ithaca Tax Parcel No. 43-2-7, R- 15
Residence District.
Old Hundred Site Plan Modification, 704 Five Mile Drive: The Planning Board granted a modification of
Preliminary and Final Site Plan Approval for the proposed conversion of an existing structure, known as Old l
Hundred, located at 704 Five Mile Drive, Town of Ithaca Tax Parcel No. 31 -4-2, for use as an adult residential
facility. Said modification includes an enclosed staircase along the south side of the structure (original
approved plan included an open staircase) and the removal and replanting of an evergreen tree. Residence
District R-30.
Paleontological Research Institution Site Plan Modification, 1259 Trumansburg Road: The Planning
Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the
Zoning Board of Appeals regarding Special Approval for proposed modifications to the Paleontological
Research Institution (PRI) consisting of alterations to the second story of the recently completed addition,
modification of the north entrance for accessibility for the handicapped, installation of a sidewalk, expansion of t
the existing parking area, and regrading and drainage improvements to the north entrance area, located at 1259
Trumansburg Road (Route 96) on Town of Ithaca Tax Parcel No. 24-3 -6, R-30 Residence District.
Pleasant Grove Apartments Demolition, Cornell University, 120 Pleasant Grove Road: The Planning
Board granted Preliminary and Final Site Plan Approval for the proposed demolition of the Pleasant Grove
Apartment complex at Cornell University, said project to consist of demolition and removal from the site of up
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to 12 one-story apartment buildings, regrading the site and reseeding disturbed areas with vegetative cover, d i -
relocation of eight (8) streetlights to new locations along an existing walkway to be retained. This also
included a general discussion of Cornell's future plans for the North Campus Residential Initiative. The
proposed project is located at 120 Pleasant Grove Road, Town of Ithaca Tax Parcel No 's. 67- 1 - 1 . 1 and 684
11 *21 MR Multiple Residence District,
South Hill Plaza Site Plan Modification, 930 Danby Road: The Planning Board granted Preliminary and
Final Site Plan Approval for the proposed modification of the previously approved site plan for South Hill
Plaza (formerly South Hill Complex), located at 930 Danby Road on Town of Ithaca Tax Parcel No's. 40-3-
9. 1 , 9.2, 9.3 and 9.4, said modifications to consist of moving the locations of the proposed buildings on Lots 2,
3 , and 4 towards the north and adjusting grades, parking, landscaping and utilities accordingly, "I" Industrial
District. The project received Final Site Plan Approval on February 7, 1995, and Final Subdivision Approval
and modified Site Plan Approval on December 19, 1995 .
Sterling House of Ithaca & Sterling Cottage (formerly Woven Hearts), Trumansburg Road and
Bundy Road : The Planning Board granted Final Subdivision Approval and Final Site Plan Approval for the
proposed construction of two buildings, one a 46 unit - 53 bed assisted living facility (approximately 28 ,800
+/- square feet), and the other a 32 unit - 36 bed Alzheimer/memory-care facility (approximately 18,800 +/-
square feet), to be known as Sterling House of Ithaca and Sterling Cottage respectively, including parking,
landscaping and other site improvements, to be located on an 8.24 +/- acre portion of Town of Ithaca Tax
Parcel No. 27- 1 - 11 .2, consisting of a total of 133 .76 +/- acres, at the intersection of NYS Rte. 96/frumansburg
Road and Bundy Road, Residence District R45 and Special Land Use District (SLUD). The Town Board
rezoned the project site from R- 15 Residence to Special Land Use District No. 10 at the June 8, 1998 meeting.
Trinity Lutheran Church Parking Lot, 149 Honness Lane: The Planning Board panted Preliminary and
Final Site Plan Approval and issued an affirmative Recommendation to the. Zoning Board of Appeals regarding
Special Approval to construct a new parking lot on the premises of the Trinity Lutheran Church, located at 149
Honness Lane, Town of Ithaca Tax Parcel No 's. 58-24 and 58-2-5 , Residence District R45 . The project
includes reconfiguring and expanding the existing parking lot to include 110+/- parking spaces, where the
current capacity is 60 spaces.
Veteran Volunteer Fireman's Antique Fire Engine Display, 638 Elmira Road: The Planning Board
granted Preliminary and Final Site Plan Approval for the proposed construction of a 285 +/- square foot glass
enclosure addition to house and display an antique fire engine, located at 638 Elmira Road on Town of Ithaca
Tax Parcel No 's. 33 -3-4, -5. 1 , and -5.2. LI Light Industrial District.
PRELIMINARY SITE PLAN APPROVALS
Big Al's Hilltop Quikstop, 1103 Danby Road : The Planning Board granted Preliminary Site Plan
Approval and Preliminary Subdivision Approval at the January 6, 1998 meeting for the proposed
reconstruction of Big Al's Hilltop Quikstop, to include demolition of the existing fuel pump island and
convenience store and construction of new fuel pump islands with canopy and a +/- 3 ,330 square foot
convenience store, new curbing and entrances , new parking areas, and replacement of the existing post
sign, located on Danby Road at the intersection of the East King Road extension, Business District "C".
Cornell FingerLakes Credit Union, Ellis Hollow Road: The Planning Board granted Preliminary Site Plan
Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special
Approval for the proposed construction of a 4,920 +/- square foot, one-story credit union (bank) building,
located adjacent to East Hill Plaza at the intersection of Ellis Hollow Road and Summerhill Lane, on Town of
Ithaca Tax Parcel No. 62-2- 1 . 125 . The proposed project would be a full service branch for the Cornell
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FingerLakes Credit Union, containing a teller lobby and offices, with a drive-up teller operation with four lanes
plus a fifth lane for an automatic teller machine.
Cornell University Golf Pro Shop, Warren Road: The Planning Board granted Preliminary Site Plan
Approval and issued an affirmative recommendation to the Zoning Board - of Appeals regarding .Special
Approval for the proposed construction of a 1 ,200 +/- square foot Golf Pro Shop addition to the existing
Moakley House, located approximately 300 feet south of the intersection of Warren Road and Blue Grass
Lane, Town. of Ithaca Tax Parcel No. 68- 1 -9, Residence District R-30.
Cornell University Lake Source Cooling Project, 983 East Shore Drive: The
Planning Board at its April 7, 1998 meeting . continued consideration of approval of its Statement of Findings
regarding Cornell University's proposal to construct a chilled water plant and a proposed route for chilled
water lines in conjunction with the Lake Source Cooling Project, and adopted its Statement of Findings at that
meeting. Actions before the Town of Ithaca Planning Board include the referral from the Town Board
requesting a recommendation from the Planning Board regarding the proposed rezoning of the site of the .
proposed chilled water plant from Business District "E" to Special Land Use District (SLUDj, as well as site
plan approval and subdivision approval for the project, located at 983 East Shore Drive on a 3 . 12 +/- acre
portion of Town of Ithaca Tax Parcel No. 19- 1 -5, Business District "E", and additional lands within the Town
of Ithaca affected by the pipeline route. The Planning Board then held a public hearing April 7th to consider
Preliminary Site Plan Approval, Preliminary Subdivision Approval, and a Recommendation to the Town
Board regarding the proposed rezoning and after closing that public hearing, approved all of the above actions.
Ithaca College Compost Facility, Danby Road: The Planning Board granted Preliminary Site Plan Approval
and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for the
proposed construction of a Compost Facility on the Ithaca College campus to consist of a 6, 120 +/- square foot
wood-framed, steel sided building with a 5,000 +/- square foot concrete pad, located on Tax Parcel No. 41 - 1 -
11 approximately 750 feet southeast of the intersection of Coddington Road - and Danby Road, Residence
District R- 15 .
Ithaca College Fitness Center, Ithaca College Campus, Danby Road : The Planning Board granted
Preliminary Site Plan Approval and issued a favorable recommendation to the Zoning Board of Appeals
regarding the proposed construction of a 41 ,712 +/ square foot fitness center, consisting of exercise and
aerobic rooms, offices, locker rooms, and two gymnasiums, situated just south of Eastman Hall and
immediately adjacent to the outdoor swimming pool on the Ithaca College campus, located off of Danby
Road/Rte. 96B, Town of Ithaca Tax Parcel No. 41 - 1 -30.2, Residence District R- 15 .
La Tourelle Country Inn, 1150 Danby Road : The Planning Board granted Preliminary Site Plan Approval
for the proposed modification of La Tourelle Country Inn, to include the addition of an elevator to provide
handicap accessibility from the second floor to the lobby of the Inn to the lower level banquet room, and
conversion of the former changing room for the tennis courts into an overnight guest room, located at 1150
Danby Road (Route 96B), Tax Parcel No. 36.4 -4.2, Special Land Use District . (SLUD) No. 1 .
Mecklenburg Heights, Mecklenburg Road : The Planning Board , at its meeting of March 3 , 19981 issued
a favorable recommendation to the Town Board regarding the proposed rezoning of the Mecklenburg
Heights project site on Mecklenburg Road, and granted Preliminary Subdivision Approval and Preliminary
Site Plan Approval, conditioned upon rezoning of the site by the Town Board . The project is proposed to
consist of 56 apartment units in seven buildings on a 9.8 +/- acre portion of Tax Parcel No. 27- 1 - 13 . 12 ,
adjacent to the Town of Ithaca/City of Ithaca boundary.
Montessori School Annex Addition, 117 East King Road : The Planning Board granted Preliminary Site
Plan Approval and issued a favorable recommendation to the Zoning Board of Appeals for Special
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Approval at the March 17 , 1998 meeting regarding the proposed addition to the Montessori School Annex,
to consist of 2, 175 square feet of additional classroom space, located across East King Road from the main
Montessori School building, on Town of Ithaca Tax Parcel No. 43-2-7, R- 15 Residence District. [Note :
This preliminary approval was conditioned on the State 's approval of a school speed zone in this portion of
East King Road. Subsequently, the school speed zone was approved (for 30 m.p.h.), and the County has
installed the required warning signs. ]
Sterling House of Ithaca & Sterling Cottage (formerly Woven Hearts), Trumansburg Road and
Bundy Road : The Planning Board granted Preliminary Site Plan Approval, Preliminary Subdivision
Approval, and issued an affirmative recommendation to the Town Board regarding the proposed rezoning from
R- 15 Residence to Special Land Use District (SLUD) for the proposed construction of two buildings, one a 46
unit - 53 bed assisted living facility (approximately 28,800 +/- square feet), and the other a 32 unit - 36 bed
Alzheimer/memory-care facility (approximately 18,800 +/- square feet), to be known as Sterling House of
Ithaca and Sterling Cottage respectively, including 1 improvements,Town of
located on 8.24 +/- acres at the intersection o f NYS Rte. 6/Trumansburg Road and Bundy Road
Ithaca Tax Parcel No. 27- 1 - 11 .2, Residence District R- 15 .
SKETCH PLAN REVIEWS
Biggs Senior Apartments, 301 Harris B . Dates Drive: The Planning Board considered a Sketch Plan for
the proposal to convert the Biggs B Building (formerly the Tompkins County Hospital) into an 8lunit
apartment facility, with support services, for low income senior citizens . the development will involve
substantial alterations to the existing building, including demolition of certain portions of the structure.
Improvements are also proposed for the surrounding grounds, including an upgrade of the existing parking
and landscape enhancements. A proposed Phase II of the project
area, increased handicapped accessibili ty,
will be contingent upon market conditions, but could result in 40 additional apartment units and/or support
facilities. Phase II would encompass the northernmost wing of the existing building and the portion of the
structure which is currently occupied by the State Police. The proposed project is located at 301 Harris B .
Dates Drive, Tax Parcel No. 24-3-2.22, Special Land Use District No. 3 .
Burger King at East Hill Plaza, Ellis Hollow Road : The Planning Board considered a Sketch Plan for
the proposed construction of a Burger King restaurant and drive thru at East Hill Plaza, to be located
between the existing Citgo Gas Station and the existing Tompkins County Trust Company on Ellis Hollow
Road. Said proposal will include : a 2,820 +/- square foot building and drive thru on an 1 .859+/- acre
parcel, additional proposed 50 parking spaces on the east side of the proposed building, proposed signs ,
landscaping, lighting, and outdoor seating area; located on Town of Ithaca Tax Parcel No. 62-2- 1 .22 ,
Business "C" District.
Cornell Lake Source Cooling Project, 983. East Shore Drive: The Planning Board had a preliminary
discussion at their January 20, 1998 meeting regarding Come ll University's proposal to construct a chilled
water plant in conjunction with the Lake Source Cooling Project, including the referral from the Town Board
requesting a recommendation from the Planning Board regarding the proposed rezoning of the site of the
proposed chilled water plant, as well as site plan approval and subdivision approval for the. project, located at
983 East Shore Drive on a 3 . 12 +/- acre portion of Town of Ithaca Tax Parcel No, 1 y- 1 -5 , Business District
"E". The Planning Board continued its preliminary discussion at their February 3 , 1998 meeting, focusing in
particular on the proposed pipeline route alignment.
Cornell Plantations Master Plan and Sketch Plan for Parking and Circulation Improvements at 1
Plantations Road: The Planning Board considered a Master Plan proposal submitted by the Cornell
Plantations, and a Sketch Plan for several components of the Master Plan includbig : construction of a new
one-way road entrance that would provide entry and egress off of Plantations Road . ; construction of a
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parking area to accommodate 40 parking spaces; and construction of a conservatory to accommodate a
headhouse, visitor information center, and gift shop. The overall project is divided into three phases.
Phase I includes construction of 26 of the 40 parking spaces and initiation of the road construction. Phase
II and III includes the construction of the remaining 14 parking spaces, completion of the roadway, and
construction of the conservancy with headhouse and visitor info/gift shop. The proposed project is located
on the .Comell University campus at 1 Plantations Road , Tax Parcel No. 67- 1 -6, R-30 Residence District. 8
Cornell University North Campus Residential Initiative: The Planning Boarci had a preliminary
discussion regarding Cornell University's proposed North Campus Residential Initiative, to consist of the
construction of new dormitory buildings and a new dining facility with associated vehicular drives ,
landscaping and walkways, and the relocation of parking, recreational fields and courts, and a residence,
located in both the City of Ithaca and Town of Ithaca, off of Pleasant Grove and Jessup Roads, The
Planning Board also adopted a resolution concurring that the City of Ithaca should be lead agency for the
environmental review of this project pursuant to SEQRA.
RECOMMENDATIONS
Recommendation to Town Board Regarding Proposed Moratorium on Adult Entertainment
Businesses: The Planning Board approved a recommendation at the February 3 , 1998 meeting that the
Town Board enact the proposed local law providing for a moratorium for the establishment of adult
entertainment uses for a period of ninety (90) days.
Moratorium Extension, Adult Entertainment Businesses: The Planning Board issued an affirmative
recommendation to the Town Board regarding an amendment to Local Law No. l of the year 1998 Providing
For a Moratorium for the Establishment of Adult Entertainment Businesses for a Period of Ninety (90) Days,
said amendment proposed to extend the moratorium for an additional seventy-five (75 ) days.
Moratorium Extension, Adult Entertainment Businesses : The Planning Board issued an affirmative
recommendation to the Town Board regarding an amendment to Local Law No. 1 o: the year 1998 Providing
For a Moratorium for the Establishment of Adult Entertainment Businesses for a Period of Ninety (90) Days,
said amendment proposed to extend the moratorium for an additional seventy-five (75 ) days (beyond the first
extension).
Local Law Relating to Adult Entertainment Business: The Planning Board issued an affirmative
recommendation to the Town Board regarding a proposed Local Law Amending thc .Town of Ithaca Zoning
Ordinance Relating to Adult Entertainment Business. -
Recommendation Regarding Proposed Local Law Relating to Adult Entertainment Business : The
Planning Board issued an affirmative Recommendation to the Town Board regarding a proposed revised Local
Law Amending the Town of Ithaca Zoning Ordinance Relating to Adult Entertainment Business, with the
recommendation that the distance separation requirement between adult uses and schools, parks, churches, and
any other zoning district be increased from 250 feet to 280 feet .
Recommendation to Town ,, Board Regarding Proposed Moratorium on Telecommunication Towers :
The Planning Board approved a recommendation at the March 3 , 1998 meeting that the Town Board enact
the proposed local law providing for a moratorium on the construction of telecommunication towers for a
period of ninety (90) days.
Recommendation to Town Board regarding a Proposed Local Law Relating to the Construction and
Maintenance of Telecommunication Facilities: The Planning Board, at its April 21 , 1998 meeting,
issued a positive recommendation to the Town Board regarding the enactment of a Proposed Local Law
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Amending the Town of Ithaca Zoning Ordinance Relating to the Construction and Maintenance of
Telecommunication Facilities.
Sign Variances, Montessori School and Annex, East King Road : The Planning Board issued affirmative
recommendations to the Zoning Board of Appeals regarding two sign variances proposed by Montessori
School, one sign variance proposed at the Montessori School main building located at 120 East King Road on
Town of Ithaca Tax Parcel No. 43- 1 -3 .5 , R-30 Residence District, the other proposed at the Montessori School
Annex located at 117 East King Road on Town of Ithaca Tax Parcel No. 43-24, R- 15 Residence District. The
Zoning Board of Appeals denied the sign variance request at the Annex building.
Sign Variance, Montessori School Annex, 117 East King Road: The Planning Board again issued an
affirmative recommendation to the Zoning Board of Appeals regarding a sign variance proposed by
Montessori School at the Montessori School Annex located at 117 East King Road on Town of Ithaca Tax
Parcel No. 43-2-7, R- 15 Residence District,
Sign Variances, Big AI's Hilltop Quikstop, Danby Road: The Planning Board issued an affirmative
recommendation to the Zoning Board of Appeals regarding sign variances proposed in conjunction with the
reconstruction of Big Al' s Hilltop Quikstop , located at 1103 Danby Road (Route 96B ) , Tax Parcel No ' s . 43 -
2- 1 and 43 -2-2, Business District "C", based upon additional information provided by the applicant along
with a modified sign design.
Sign Variance, Cayuga Professional Center, Dates Drive: The Planning Board issued an affirmative
recommendation to the Zoning Board of Appeals regarding a sign variance for a proposed directional sign for
the Cayuga Professional Center, said sign to be located on Dates Drive on Town of Ithaca Tax Parcel No.
24-3 -2. 1 , owned by Cayuga Medical Center, Residence District R-30.
Ithaca College Temporary Classrooms, Danby Road: The Planning Board issued an affirmative
Recommendation to the Zoning Board of Appeals regarding extension of Special Approval to maintain a
temporary modular classroom structure for an additional year, located adjacent to Smiddy Hall on the Ithaca
College campus, Town of Ithaca Tax Parcel No. 41 - 1 -30.2, Residence District R- 15 . Said structure includes
two classrooms and two restrooms and is +/- 5,810 square feet in size. Said structure received approval by the
Zoning Board of Appeals in 1996 with the condition that it be removed by June of 1998 . Applicant is
requesting an extension of the approval to the end of June 1999 .
Cornell University Modular Office Trailers at Wilson Lab, NYS Route 366 : The Planning Board issued an
affirmative Recommendation to the Zoning Board of Appeals regarding extension of Special Approval to
maintain temporary modular office trailers, totaling 4,200 +/- square feet in floor area at the Wilson
Laboratory, Cornell University. This project received approvals in 1993 with the condition that the trailers be
removed by October 1 , 1998 . The applicants are requesting an extension of the Special Approval for an
additional five years. No changes or additions to the site are proposed in conjunction with this request. The
site is located on Town of Ithaca Tax Parcel No. 63- 1 -8 .2 off of NYS Route 366, approximately 600 feet west
of Judd Falls Road, Residence District 11-30.
MODIFICATIONS OF PLANNING BOARD CONDITIONS
Modification of Condition, Westwood Hills Cluster Subdivision, 132 Woolf Lane: The Planning
Board, at its April 21 , 1998 meeting, granted a modification of Condition 2(b) of Fuial Subdivision Approval
regarding buffer setback area, which was granted on October 6, 1987, for the Westwood Hills Cluster
Subdivision, in order to permit a deck addition to a home at 132 Woolf Lane, Town of Ithaca Tax Parcel No.
23- 1 - 11 . 114, Residence District R- 15 .
21
Modification of Occupancy Restrictions, Maplewood Park Apartments, 201 Maple Avenue: The
Planning Board issued an affirmative recommendation to the Zoning Board of Appeals (ZBA) regarding the
proposed modification of a condition of the Special Approval, granted by the ZBA On April 19, 1989, which
restricts occupancy in the Maplewood Park Apartments (formerly Cornell Quarters) to graduate students and
their families, located at 201 Maple Avenue between Maple Avenue and Mitchell Street, on Town of Ithaca
Tax Parcel No. 63-2- 10.2, Residence District R-9. The proposed modification of the condition is to change the
occupancy restriction to include, in addition to graduate students, those persons of postgraduate and graduate
student age and above whom are short-term university affiliated visitors and participants
PLANNING BOARD SPECIAL APPROVAL
Continuation of Cornell University Food Composting Operation, 751 Dryden Road : The Planning Board
granted Special Approval as required by Local Law No. 14 of 1995 , for the continued operation of a food
compost processing operation that consists of mixing bedding/sawdust and manure with food waste at the
existing Farm Service Complex, located at 751 Dryden Road, on a portion of Town of Ithaca Tax Parcel
No. 6444 , consisting of +1-50 acres, Special Land Use District (SLUD) No. 9.
22
TOWN OF ITHACA PLANNING DEPARTMENT
DEVELOPMENT REVIEW ACCOUNTING FOR 1998
In 1998 , the Planning Department received 41 development review applications
consisting of 29 site plan reviews, 10 subdivision reviews, and 2 modifications to
previous conditions. Some applications included multiple actions that were not
counted separately for development review accounting purposes . A total of
$5 ,555 .00 was collected in non-refundable application fees; and $20,472. 65 was f-
GV
collected from development review deposits and letters of requests . Planning,
Engineering, and Attorney fees charged to these projects totaled $ 19,023 .04 for
the year.
3
There are nine projects with current outstanding balances (indicated in parentheses E=-
in the "Account Balance" column) . Two of these balances have been waived due F. .
to the small amount owed ($3 .50 in one case and $ 12 .56 in the other) . Letters
requesting payments have been sent to all other applicants with outstanding r
balances . One project, "Wally' s Weinies," was withdrawn shortly after staff s
E
received its application . That project received a refund of its application fee
because it was withdrawn before a public hearing was set and any staff processing 1 .
r:
or review occurred .
The attached spreadsheet shows both 1998 projects an d those received before
1998 (that had review time or additional fees for 1998). The first two digits of the
project number indicate the year which the Planning Department received the
application. The "Project Status" column notes whether the projects are open or
closed as well as the current status. Four pre- 1998 projects were finally closed in
1998 , due to compliance with Planning Board conditions and final planning and
engineering inspections .
Q
a
Planning and Accounting staff worked very hard in the last year to "fine tune" the
development review accounting system. Staff has been very cooperative and
communicative with finding a system that allows the most efficiency for all
involved . The system, as a result, has become easier to operate and more efficient
r
3
than ever.
23
1998 Development Review Annual Report: Status of Reviewed Projects
Project Project Total 1998 Total 1998 Total Billable Account Project
A
Number Name Fees Paid DevRev Deposit Costs 1998 Balance Status
96-01 - 189 Ithacare Site Plan $0.00 $0.00 $320.42 $450.58 Open- under construction
96-05- 199 Ithaca College Temp. Classrooms $50.00 $0.00 $0.00 $0.00 Closed in 1998
96-06-203 CU Lake Source Cooling CLSC $ 100.00 $79241 :20 $59495.20 $ 1 ,746.00 10pen- conditions to be met
96-08-211 The Old Hundred $ 100.00 $200.00 $200.00 $0.00 Open- no construction to date
97-04-232 Russo's Garden Center $0.00 $0.00 $40.00 $ 1 ,635 .00 Open- awaiting payment
97-06-244 CU Food Composting $50.00 $0.00 $0400 $0.00 Closed
97-07-246 Sterling House/Woven Hearts $325.00 $49300.00 $4,620.00 $320.00 Open- under construction/ letter sent
97-07-247 Hos icare of Tompkins County $0.00 $0.00 $ 12.56 $ 12.56 Open- fee waived
97-09-253 Linderman Creek $ 100.00 $ 1 ,300.00 $789.56 $510.00 Open- litigation pending
97-09-255 Cayuga Professional Center $50000 $0.00 $54. 17 $0.00 Closed in 1998
97- 10-256 Big Al's Hilltop ikstop $200.00 $96250 $962.50 $0.00 Closed in 1998
97- 10-257 Ithaca College Observatory $0.00 $0.00 $74.34 $0.00 Closed in 1998
97- 12-258 Montessori School Annex Add. $250.00 $828.08 $939.08 $ 111 .00 Open- conditions to be met/ letter sent
98-01 -259 Ithaca College Fitness Center $200.00 $ 1 ,000000 $529.04 $470.96 Open- under construction
98-01 -260 Ithaca Beer Company $ 100400 $224.72 $224.72 $0.00 Open and Closed in 1998
98-01 -261 Newhart Subdivision $70.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98-02-262 Turback violation of Subdiv. Res $50.00 $0.00 $203.50 $203.50 Open- project has legal ramifications
98-02-263 Summerhill Apartments Phase II $75 .00 $0.00 $0.00 $0.00 Open- Sketch Plan phase
98-02-264 Wally's Wienies Mobile Hot Dog Cart $ 100 refunded $0.00 $0.00 $0.00 Application withdrawn
98-02-265 Westview Lane $ 100.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98-02-266 Ecovilla a Future Development $325.00 $0.00 $0.00 $0.00 Open- Sketch Plan phase
98-02-267 Cornell Finger Lakes Credit Union $275.00 $ 19164.52 $ 1 ,104.52 $60.00 Open- under construction
98-03-268 Hammer/Hobbie Deck Attachment $ 100.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98-03-269 Cornell Precinct 9 Athletic Fields $75 .00 $0.00 $0.00 $0.00 Open- Sketch Plan phase
98-04-270 Cornell Maplewood Apartments $ 100.00 $0000 $0.00 $0.00 Open and Closed in 1998
98-04-271 Paleontological Research Inst. $ 100.00 $273. 15 $273. 15 $0.00 Open and Closed in 1998
98-04-272 St. Catherine of Siena Church $70.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98-04-273 Cornell Plantations Master Plan $75 .00 $0.00 $0.00 $0.00 Open- Sketch Plan phase
98-04-274 South Hill Complex $ 100.00 $370.48 $217.42 $ 153.06 Open
98-05-275 Biggs Place Senior Apartments $75.00 $0.00 $0.00 $0.00 Open- Sketch Plan phase
98-05-276 Randolph Brown Subdivision $70.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98-05-277 Pleasant Grove Apts. Demolition $ 175 .00 $200.00 $ 15 .50 $4.50 Open- demolition underway
98-05 -278 Tullson 2-Lot Subdivision $70.00 $0000 $0.00 $0.00 O em awaiting Town Attorney approval
98-07-279 CCGR-Baker Lab Addition $ 100.00 $200.00 $200.00 $0.00 Open- conditions to be met
98-07-280 Ca alon o Lot Line Modification $70.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98-07-281 East Hill Plaza Road Realignment $ 100.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98-07-282 Ithaco Expansion $ 100000 $226.00 $226.00 $0.00 Open and Closed in 1998
98-08-283 Vol. Veteran's Fireman Display $ 100.00 $0.00 $0.00 $0.00 Open- conditions to be met
98-08-284 Trinity Lutheran Church $ 100.00 $482.00 $576.34 ($94.34) Open- conditions to be met/ letter sent
98-08-285 Cornell Wilson Lab Temp. Trailers $50.00 $0400 $0.00 $0.00 Open and Closed in 1998
98-08-286 Connell Golf Pro Shop Addition $200.00 $200.00 $249.69 ($49O n- conditions to be met
/ letter sent
98-09-287 Ithaca College Compost Facility $200.00 $300.00 $268. 15 31 Open- conditions to be met
98-09-288 LaTourelle $ 100.00 $200.00 $536.50 E(E$$336J.50)
Open- con ditions to be met
Page t
1998 Development Review Annual Report: Status of Reviewed Projects
Project Project Total 1998 Total 1998 Total Billable Account Project
Number Name App Fees Paid DevRev Deposit Costs 1998 Balance Status
98-09-289 Sweet 2-Lot Subdivision $70.00 $0.00 $0.00 $0.00 O nand Closed in 1998
98-09-290 Hadle /Smith 2-L46t Subdivision $70.00- $0000 $0000 $0.00 Open and Closed in 1998
98-09-291 Walker 2-Lot Subdisivion $70.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98-09-292 Mat chak 2-Lot Subdivision $70.00 $0.00 $0.00 $0.00 Open and Closed in 1998
98- 10-293 CU North Campus Residential Init. $250.00 $0.00 $0.00 $0.00 Open-Sketch Plan phase
98- 10-294 Hallberg Subdivision own is applicant) $0600 $0.00 Ooen and Closed in 1998
98- 10-295 CU Soccer Field Bleachers & Lts. $ 100.00 $500.00 $407. 18 $92.82 Open- conditions to be met
98- 10-296 Best Western University Inn $ 100.00 $300.00 $30350 $3.50 Closed- fee waived
98- 11 -297 Burger Kin $75 .(X1 $0.00 $0.00 $0.00 Open-Sketch Plan phase
98- 12-298 Chef Ye i Fill Permit $ 100.00 $0.00 $0.00 $0.00 Open- PB review TBA
98- 12-299 Wilson Lab G-Line Addition $ 100.00 $0.00 $0000 $0.00 Open- PB review TBA
TOTALS: $5 55.00 $20247 *65 $19 023.04
Page 2
i
TOWN OF ITHACA
BUII., DING AND ZONING
ken
DEPARTMENT
19.. 98 YEAR END REPORT
Ile
v
BUILDING PEA JILTS ISSUED
1998 1997 1996 1995 1994 1993 1992 1991
NEW HOMES
1 & 2 FAMILY 20 23 25 21 25 38 45 40 .
TOTAL VALUE $2,544,946 $29968,015 $3,7759930 $2,6121833 $393319500 $4;627,071 $59502,800 $3 ,8042500
BUILDING
PERMITS ALL
CATEGORIES
TOTAL 142 139 141 142 137 135 173 186
TOTAL VALUE $ 18,2431337 $419799,312 $ 15,0451505 $6,2931229 $9,878,433 $ 18,5729170 $8,7715676 $36,8669638
TOTAL FEES $219155 $292590 $249235 $ 13,640 $ 17,520 $20,485 $ 19,917 $34,995
There are 112 active building permits, with the oldest permit renewed annually since 1988 .
Major ongoing building projects include Ithacare at Longview (99% complete), IC Music Building, IC Health Science Center, IC Fitness
Center, Sterling House, Sterling Cottage, Cornell FingerLakes Credit Union, CU Heating Plant Baghouse, IC Library heating system/
window replacement, and Russo Garden Center.
Major completed projects include Big Al's Hilltop Quikstop (TCO issued), IC Observatory, Montessori School building addition, Ithaca
Beer Company, CU Pleasant Grove Apartments demolition, CU Pleasant Grove Maintenance Building, CU Library Storage Building,
Dr. Purdy's Dental Office addition, PRI building addition, and CU Women's Softball Field.
Major projects under plan review include Mecklenburg Heights, Best Western Inn alterations, and Lake Source Cooling.
REPORT OF BUILDING PERMITS ISSUED FOR 1998
YEAR TO DATE
TYPE OF PERMIT YEAR ll AMOUNT
SINGLE FAMILY ATTACHED 1998 0 0
RESIDENCES 1997 0 0
SINGLE FAMILY DETACHED 1998 14 114949946
RESIDENCES 1997 13 193962015
1998 6 120509000
TWO FAMILY RESIDENCES 1997 10 135729000
1998 18 670,236
RENOVATIONS 1997 18 166,598
1998 7 26,250
CONVERSIONS OF USE 1997 4 26,000
1998 19 612,338
ADDITIONS 01Y) FOOTPRINT 1997 20 1 ,001 ,867
1998 2 4,950,000
MULTIPLE RESIDENCES 1997 4 894565000
1998 11 1 ,600,695
BUSINI SS 1997 13 621,325
1998 0 0
AGRICIIL;fl1RAL 1997 0 0
1998 0 0
INDUSTRIAL. 1997 0 0
1998 _ 16 791439195
EDUCATIONAL 1997 11 2724539109
MISCELLANEOUS 1998 49 6959677
CONSTRUCTION 1997 46 19106,398
TOTAL NUMBER OF 1998 142 18,2439337
PERMITS ISSUED 1997 139 4197999312
TOTAL FEES 1998 142 229130
RECEIVED 1997 139 299145
1
1998 YEAR-TOmL _ ATE FEES
COLLECTED BY THE
BUILDING/ZONING DEPARTMENT
BIJI140ING ZONING' BOARD SIGNS FIRE BUILDING' PERMIT CERTIFICATES OF FOUNDATION OPERATING' TOTALS
PERMITS OF APPEALS SAFETY EXTENSIONS OCCUPANCY PERMITS PERMITS
JAN 485.00 440.00 168.00 0.00 75.00 0.00 0.00 0.00 1 ,168.00
FEB 1 ,100.00 80.00 0.00 368.75 75.00 300.00 0.00 50.00 1 ,973.75
;LIAR 815.00 180.00 0.00 125.00 0.00 625.00 0.00 150.00 19895.00
APR 290.00 380.00 95 .00 62.50 25.00 125.00 0.00 750.00 1 ,727.50
MAY 1 ,950.00 360.00 0.00 150.00 0.00 0.00 0.00 0.00 2,460.00
JUN 21940.00 340.00 0.00 75.00 0.00 50.00 0.00 0.00 3,405.00
JU14 560.00 280.00 0.00 0.00 0.00 100.00 - 0.00 50.00 990.00
AUG 51720.00 340.00 26.00 62.50 75.00 175.00 0.00 0.00 6,398.50
SEP 21940.00 . 180.00 118.25 50.00 0.00 50.00 0.00 0.00 - 39338.25
OC'1' 3,915.00 300.00 0.00 62.50 50.00 575.00 100.00 0.00 5,002.50
NOV 390.00 280.00 0.00 75.00 125.00 19825.00 0.00 0.00 29695.00
DI:C 1 ,025.00 520.00 98.00 262.50 475.00 0.00 0.00 0.00 2,380.50
TO'l-Al S 1 22, 130.00 300.00 505.25 1 ,293.75 900.00 3,825.00 100.00 19000.00 339434.00
Monies collected for unprocessed building permits is $2,810.00 = 36,244.00
Budgeted revenues for 1998 was $30,000. Actual revenues received exceeded budgeted total by more than $6,000:
1997 TOTALS
BUILDING ZA)NING' HOARD SIGNS FIRE BUILDING PERMIT CERT'IFICATFSOF FOUNDATION OPERATING TOTALS
PERMITS OF APPEALS SAFETY E.XTI?NSIONS OCCUPANCY PERMITS PERMITS
ITOTALS 297145.00 3 , 100.00 162.73 1,620.42 350.00 1 ,415.00 200.00 59300.00 419293. 15
ZAM BARD OF APPEAL o ACTIVITY SUMMAMM
_ 981 971 961 951 94
# OF ZBA MEETINGS 1 121 111 101 121 13
# OF ZBA APPEALS 431 341 431 471 42
HIGHLIGHTS OF ZBA DECISIONS
The only case denied in 1998 was a variance request to operate a push cart food service business on the Elmira Road in a 11-30 zone.
Ithaca College received special approvals to construct an observatory, a 30,000 + square foot fitness center, and a new 6, 100 + square foot compost facility.
Cornell University received approval to construct two new office additions at the Baker Institute, a new Golf Pro Shop on Warren Road, and to make site changes to the Alumni
Soccer Field.
Big Al's Hilltop Quikstop received a special approval to relocate and construct (on the same property) a new convenience store/gas station .
Yunis Realty received area variances to permit site plan changes allowing the new Ithaca Beer Company to operate on the Elmira Road.
The Montessori School on East King Road received a special approval to enlarge its facilities.
The Paleontological , Research Institute received approval to enlarge its facilities on Trumansburg Road,
The Cornell FingerLakes Credit Union received approval to construct a new 4,900 + square foot bank at East Hill Plaza.
The Trinity Lutheran Church on Honness Lane received approval to make site plan changes to their property.
The Best Western Inn at East Hill Plaza received approval to modify two of their four buildings in order to create more guest rooms and in the process, eliminated a restaurant
and a donut/coffee shop.
E
ITY SUMMA ~
BUILDING/ZONING
DING/ZONING _CT I V
I
40 Operating Permits were issued to multiple residences (including Ithaca College) for a three year period.
98 97 96 95 94
CERTIFICATES OF OCCUPANCY ISSUED 132 162 148 151 161
SIGN PERMITS ISSUED 9 2 3 13 13
INDIVIDUAL COMPLAINTS INVESTIGATED 66 58 78 80 83
COMPLAINTS BROKEN DOWN
Property Maintenance 13 Zoning Use Violations 2
Occupancy 2 Parking 0
Building Code 25 Sign Law 2
Noise 3 Fill Material 1
Drainage 2 No Violation Found 16
en Burn 0
16 complaints remain unresolved as of December 31 , 1998.
M�� M
WWILDING/ZONING F _ LLD INSPECTIONS
98 97 96 9i 94
UNIFORM BUILDING CODE 702 678 620 614 752
ZONING ORDINANCE/LOCAL LAWS 159 206 249 227 222
FIRE SAFETY * 56 63 83 66 65
REINSPECTIONS 32 65 66 36 31
FIRE OCCURRENCE * 13 17 23 14 16
REINSPECTIONS 14 8 7 2 5
TOTAL INSPECTIONS 976 1037 1048 959 1091
* FIRE SAFETY INSPECTION BREAKDOWN Inspection Reins action
SCHOOLIMUSEUM 4 0
CHURCH/PUBLIC ASSEMBLY 11 5
RESTAURANT 5 5
DAY CARE/GROUP HOME 6 4
BUSINESS 12 9
MULTIPLE DWELLING 8 7
INSTITUTIONAL/SENIOR HOUSINGMURSING HOME 4 0
HOTEL/MOTEUB&B/LODGE 5 2
RECREATIONAL CLUB 1 0
PROFESSIONAL OFFICE/COMPLEX 0 0
TOTALS 56 32
* FIRE OCCURRENCE/EMERGENCY BREAKDOWN Inspection Reinspection
Multiple dwellings ( 1 cooking, 1 electric) 2 0
House (2 fireplaces, 1 flammable liquid, 3 electric, I cigarette
1 cooking) 8 12
IC ( 1 trash can) 1 0
Coyote Loco 1 2
CU (clothes dryer) 1 0
Totals 13 14
Two house fires resulted in the deaths of two individuals (one in each incident)
i
1
Town Board Meeting 1 /25/99
Agenda Item Number 3 (f )
Human Resources Specialist 1998 Annual Report
The year 1998 was a year in which it was necessary to reorganize many
functions of the office , develop new programs and continue advancement of
knowledge .
In January I spent time helping with tax collection , due to department staffing
changes . This was a very valuable opportunity for me to Team the functions. of
another department. It is essential for employees to learn the functions of each
department so that they can understand one another better.
The Town has a 45 % participation level for the 457 Deferred Compensation plan
by PEBSCO . This participation level is excellent for this benefit.
I have spent a great deal of time this year. working with accounting to keep the
trust and agency fund balanced . The electronic banking system has also been
added to the accounting office so that both Mark Cass and I could stay current
with the bank balances and do transfers as needed . Having this system in both
offices has increased efficiency .
Joy and 1 , with dedication , completed the records management recording of all
our files . Personnel will have files for disposition at every February town board
meeting , since most of our records are based on a calendar year.
CIVIL SERVICE :
The Town is in full compliance with Civil Service Law. All certifications have
been reviewed and approved by the Tompkins County Commissioner of
Personnel . I have reviewed with the County the number and titles of positions
created by the Town that the County has on record . Some of these positions
may currently be vacant.
In 1998 there was :
* 5 new position created : Environmental Planner, Administrative Assistant,
Parks Maintenance Manager, Network Records Specialist, Civil Engineer
* 4 positions abolished : Planner 11 , Part Time Court Clerk, Working Supervisor-
Parks , Assistant to the Town Engineer
" 1 termination
ATTACHMENT #6
* 7 resignations _
" 1 retirement
2 departmental transfers ( 1 town clerk to court & 1 water/sewer to
engineering )
The following is a listing of vacant positions listed with civil service :
2 Part time Typist
2 Account Clerk Typist
2 Senior Typist
1 Senior Account Clerk Typist
1 Data Entry Clerk - Courts ( part time)
1 Crossing Guard ( Part time - mornings)
5 Laborer
1 Motor Equipment Operator
1 Heavy Equipment Operator
1 Working Supervisor
1 Bookkeeper to the Supervisor
1 Secretary to the Supervisor
The following positions are still provisional pending the next civil service
examination or results from such examination :
Planner,. Director of Planning , Civil Engineer, Administrative Assistant, Assistant
Town Engineer, Assistant Building Inspector/Zoning Officer, Network/Records
Specialist
PERSONNEL COMMITTEE :
There have been modifications made to the Personnel Manual . Compensatory
Time , Paid Meal Periods and Vacation Time have all been reviewed and
modified in 1998 . The Personnel Committee will continue to review the
Personnel Manual as needed . I would suggest a complete review of the manual
again in the year 2000 and then every three years there after to keep up with the
changes in legislation .
I conducted a Wage and Benefit Study for the Personnel Committee to review.
This study revealed a need to update the Town 's Wage Scale for 1999 . The
Town ' s benefit package is comparable to those towns , villages , and counties
used in the study . The committee has reviewed some of the benefits offered by
others that we do not currently offer. Some of those are : parking , day care ,
flexible benefits program , and wellness programs .
WORKERS ' COMPENSATION :
After a constructive review of our coverage there were errors discovered that
eventually decreased our annual premiums . The experience modification (based
on cost of injuries ) is used to establish the estimated annual billing each year.
The total annual salary divided by 100 is multiplied by the experience
modification . Therefore , by lowering the experience modification you can lower
the annual billing ( keeping in mind that the billing is calculated on payroll ) . In
1998 1 received notification that our 7/ 1 /97 - 7/1 /98 experience modification was
lowered from 129 to 114 which decreased the estimated annual premium by
$7 , 003 . 16 . Also for that same time period the auditor had placed salary under a
highway code instead of water and sewer codes , which . resulted in a cost
savings of $ 1 ,334 . 24 .
I also requested a review of the 7/ 1 /96 - 7/ 1 /97 audit. The auditor had placed the
Highway Superintendent under the highway code which is $ 17 .20 per $ 100
payroll instead of the correct code which is $ 1 . 02 per $ 100 : By correcting this
error the Town received a credit of $5 ,471 . 95.
The experience modification for 7/1 /98 - 7/ 1 /99 originally came in at 116 which
, was lowered to 109 . The State Insurance Fund also calculates into the annual
' billing a discount which historically has been 25 % . In December I received
? notification that the discount has been increased to 35% . The original annual bill
received in May was for $50 , 940 . 80 . Our current annual bill with the decrease in
the experience modification and the new discount rate is $41 , 514 . 25 . The total
savings for this policy year is $ 9 ,426 . 55 .
The problem with workers' compensation premiums is that it is based on payroll .
Therefore , as payroll increases so does the premiums . A way to keep the cost
down is to keep the experience modification down by having no accidents .
Due to our experience it was highly suggested by Lovell Safety Management
that the Town establish a safety committee . This committee met 3 times in 1998
in order to discuss what the function of this committee should be . It was decided
that this committee would establish the safety standards for the employees .
EMPLOYEE TRAINING :
There was Personnel sponsored training for the employees and management.
The management team participated in a lunch Organizational Effectiveness
Training . Emphasize was put on Team Building , Stress Identification and
Attitude . This type of training on a annual basis was suggested , adding different
topics and training techniques .
The employees where offered a chance to participate in the Intermunicipal
Training and Development program held at the TC3 extension center. Those
b
A
9
who attended liked the program and the chance to participate with County and
City employees . This program will be offered again in 1999 along with other
intermunicipal programs . Since most of the employees have had computer
training as a group , anyone who still wants further training can participate in the
County's training .
WELLNESS :
This year along with the Blood Pressure screening we added Cholesterol
screening . There was about 90 % participation by the employees in this program .
It was suggested we add glucose testing next year. At the Town Hall , Susan
Valentino , (Cathy' s daughter) , graciously did a presentation on vitamins and a
balanced diet.
I have enjoyed my second year working for the Town of Ithaca . I feel that each
year I become more proactive and therefore able to handle situations as they
arise . I reviewed my 1998 priority list and was happy to see that I have worked
on all items listed .
I look forward to 1999 being an exciting year with a. great deal of change ,
especially with the move to the new Town Hall .
01 /25 /99 . 09 : 04 : 49
TOWN OF ITHACA
GENERAL FUND TOWNWIDE
TRIAL BALANCE
DECEMBER 31 , 1998
ASSETS
CASH
A200 CASH IN CHECKING 0 . 00
A201 CASH IN CERTIFICATE OF DEPOSITS 6474000 . 00
A202 CASH IN SAVINGS 2754076 . 76
A203 CASH IN REPURCHASE AGREEMENTS 0000
A204 CASH IN SAVINGS - HIGHWAY FUNDS 66 . 12
A210 PETTY CASH 200 . 00
TOTAL . CASH 922 , 342 . 88
R_ESTR_ICTEO ASSETS
A230 CASH IN SAVINGS - SPECIAL RESERVES 781 . 78
A231 RESERVE CASH IN C053 20 , 000 . 00
TOTAL RESTRICTED ASSETS 20 , 781 . 78
TAXES ', , RECE. I,VAB.LE
A250 TAXES RECEIVABLE - CURRENT 0 . 00
TOTAL TAXES RECEIVABLE __ _ 0 . 00
OTHER RECEIVABLES
A380 ACCOUNTS RECEIVABLE 28 . 89
A381 INTEREST RECEIVABLE 0 . 00
A382 ACCOUNTS RECEIVABLE 0 . 00
A391 DUE FROM OTHER FUNDS 0 . 00
A410 STATE & FEDERAL AID RECEIVABLE 154895 . 00
A440 DUE FROM OTHER GOVERNMENTS 0000
A452 INVESTMENT IN SECURITIES - SPECIAL RESERVE 0 . 00
A480 PREPAID EXPENSES 739 . 20
A481 PREPAID POSTAGE - TOWN HALL 790 . 53
A482 PREPAID BULK MAIL 1 , 769 . 52
TOTAL OTHER RECEIVABLES 19 , 223 . 14
BUDGETARY & EXPENSE ACCOUNTS
A510 ESTIMATED REVENUES 0 . 00
A521 ENCUMBRANCES 0 . 00
A522 EXPENDITURES 0 . 00
A599 APPROPRIATED FUND BALANCE . . . . . .
. .... .. .. . .... . .... .
TOTAL BUDGETARY & EXPENSE ACCOUNTS 0 . 00
TOTAL ASSETS 962 , 347 . 80
ATTACHMENT # 7
1
TOWN OF ITHACA
GENERAL FUND TOWNWIDE
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
LIABILITIES AND FUND BALANCE
A511 APPROPRIATED RESERVES _ _ 000.0
L...I_A B.I,L I T I E.S.
A600 ACCOUNTS PAYABLE 4 , 247 . 36
A601 ACCRUED LIABILITIES 459581 . 00
A630 DUE TO OTHER FUNDS ......_. .. 66 , 50
TOTAL LIABILITIES ........ .... 49. , 894_..,86,
FUND BALANCE
A821 RESERVE FOR ENCUMBRANCES 4 , 763 . 00
A870 RESERVE FUND BALANCE - KENDALL 20 . 781 : 78
A875 UNRESERVED FUND BALANCE - GENERAL PURPOSE 214666 . 12
A909 FUND BALANCE UNRESERVED .. ... ..... 865, 242 , _0.4
TOTAL FUND BALANCE 912 , 452 . 94
B,UD,G_ETARY_ ...&..... REVEN,UE.,. .A_000.UNTS
A960 APPROPRIATIONS 0 . 00
A980 REVENUES ..0_. 00
TOTAL BUDGETARY & REVENUE ACCOUNTS 0_._,00
TOTAL LIABILITIES AND FUND BALANCE 962 , 347 . 80
i
i
01 /25 /99 09 : 05 : 02
TOWN OF ITHACA
GENERAL FUND PART TOWN
TRIAL . BALANCE
DECEMBER 31 , 1998
ASSETS
CASH
6200 CASH IN CHECKING 0 . 00
8201 CASH IN CERTIFICATE OF DEPOSITS 100 , 000000
6202 CASH IN SAVINGS 100 , 977 . 79
8203 CASH IN REPURCHASE AGREEMENTS 0000
B210 PETTY CASH 0 . 00
TOTAL CASH ......I. 200.1.9.77 . 79
RESTRICTED ASSETS
8230 CASH RESERVE - EASTERN HEIGHTS PARK 0000
8231 RESERVES - CERTIFICATE OF DEPOSITS 529500 . 00
6235 CASH RESERVE - GRANTS , DEVELOPMENT & IMP _401 .._03
TOTAL RESTRICTED ASSETS
TAXE3. . _REC. E I.YABL_E
B250 TAXES RECEIVABLE CURRENT _0 ._00
TOTAL TAXES RECEIVABLE 0 . 00
_. .. ...... ...... ... _ ......... . _
OTHER RECEIVABLES
8380 ACCOUNTS RECEIVABLE 28 . 89
8382 ACCOUNTS RECEIVABLE 0 . 00
8391 DUE FROM OTHER FUNDS 174 . 23
8410 STATE & FEDERAL AID RECEIVABLE 0 . 00
8440 DUE FROM OTHF.R GOVERNMENTS 924402 . 92
8480 PREPAID EXPENSES 1 168 . 30
6481 PREPAID POSTAGE - TOWN HALL - 12 . 19
TOTAL OTHER RECEIVABLES 92.1762 . 15
BUDGETARY &. EXPENSE . ACCOUNTS
8510 ESTIMATED REVENUES 0000
8511 APPROPRIATED RESERVES 0 . 00
6521 ENCUMBRANCES 0000
6522 EXPENDITURES 0000
8599 APPROPRIATED FUND BALANCE 0000
TOTAL BUDGETARY & EXPENSE ACCOUNTS 0 . 00
TOTAL ASSETS 346 , , 640 . 97
TOWN OF ITHACA
GENERAL FUND PART TOWN
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
LIABILITIES AND FUND BALANCE
LIABILITIES
...... . ....... ..................... ........... ..
8600 ACCOUNTS PAYABLE 224175 . 51
6601 ACCRUED LIABILITIES 139692 . 00
8630 DUE TO OTHER FUNDS ,_6.0
........................ _. ..... .. 94
TOTAL LIABILITIES
FUND BALANCE
8821 RESERVE FOR ENCUMBRANCES 7 , 905 . 00
8870 RESERVE - EASTERN HEIGHTS PARK 0 . 00
B871 RESERVE - GRANTS , DEVELOPMENT & IMPROVEMENT 52 , 901 . 03
8909 FUND BALANCE UNRESERVED ............... 49_,_8.7.2.... 83
TOTAL FUND BALANCE 3.10. , 678 ,_ 8.6
B_U_O G E_T_A_R Y....._�..._. REVENUE
.......ACCOUNTS
8960 APPROPRIATIONS 0000
8980 REVENUES .............. .0...._0.0.
TOTAL BUDGETARY & REVENUE ACCOUNTS .. ....._......
_.. .. ..... .. .. 0, .. 0, 0,
TOTAL LIABILITIES AND FUND BALANCE 3469640 . 97
01 /25 /99 09 : 05 : 40
TOWN OF ITHACA
HIGHWAY FUND PART TOWN
TRIAL BALANCE
DECEMBER 31 , 1998
ASSETS
CASH
D8200 CASH IN CHECKING 0 . 00
D8201 CASH IN CERTIFICATE OF DEPOSITS 0000
OB202 CASH IN SAVINGS 220 , 041 . 39
D8203 CASH IN REPURCHASE AGREEMENTS 0000
DB210 PETTY CASH 200 . 00
TOTAL CASH ........... .220...,. 2.41._._ 39
RESTRICTED ASSETS
....... . . ......... . . ... ... .... . ............. ........... ........
D6230 CASH RESERVE - HIGHWAY EQUIPMENT 99007 . 93
D8231 SPECIAL RESERVE - CERTIFICATE OF DEPOSITS 759900 . 00
DB235 EXCAVATION WORK DEPOSITS ...... .. ...
TOTAL RESTRICTED ASSETS
TAXES RECEIVABLE
DB250 TAXES RECEIVBLE - CURRENT 0 . 00
....................... .. ..................... . ..........
TOTAL TAXES RECEIVABLE 0 . 00
............... ............................. ._._....... ...
OTHER.......RECEIVABLES
DB380 ACCOUNTS RECEIVABLE 24006 . 81
D8381 INTEREST RECEIVABLE 0000
D8382 ACCOUNTS RECEIVABLE 0000
D8391 DUE FROM OTHER FUNDS 385 . 20
DB410 STATE & FEDERAL AID RECEIVABLE 0 . 00
08440 DUE FROM OTHER GOVERNMENTS 228 , 872 . 55
D8452 SPECIAL RESERVE - INVESTMENTS 0 . 00
OB480 PREPAID EXPENSES 0000
...................
TOTAL OTHER RECEIVABLES 2312,64. , 56
BUO,G.E,T A RY.., A...._E_X_P_E_N S_E...._ACCOUNTS
D8510 ESTIMATED REVENUES 0000
D8511 APPROPRIATED RESERVES 0000
D8521 ENCUMBRANCES 0 . 00
D8522 EXPENDITURES 0400
DB599 APPROPRIATED FUND BALANCE 0 . 00 11
TOTAL BUDGETARY & EXPENSE ACCOUNTS 00 00
TOTAL ASSETS 5369413 . 88
TOWN OF ITHACA
HIGHWAY FUND PART TOWN
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
LIABILITIES ANO FUND BALANCE
LIABILITIES
... ... .. ... . ... . ........ ........ ...........
D8600 ACCOUNTS PAYABLE 0 . 00
D6601 ACCRUED LIABILITIES 131259 . 00 .
DB615 EXCAVATION WORK PAYABLE 0000
DB630 DUE TO OTHER FUNDS 0 . 00
TOTAL LIABILITIES 13 , 259 . 00
FUNO_.. B.A,LANCE
DB821 RESERVE FOR ENCUMBRANCES 0000
D8870 RESERVE - HIGHWAY EQUIPMENT 8.4 , 907 . 93
D8909 FUND BALANCE UNRESERVED ..... -43.8.,
TOTAL FUND BALANCE 523 , 154 . 88
... ...... . . .._.. __...._........
. .. .
BUDGETARY& REVENUE ACCOUNTS
D6960 APPROPRIATIONS 0 , 00
DS980 REVENUES 0.... 00
TOTAL BUDGETARY & REVENUE ACCOUNTS 0 , 00
.......... ... . . .
TOTAL LIABILITIES AND FUND BALANCE 536 , 413 . 88
i
01125f99 09 : 05 : 52
TOWN OF ITHACA
WATER FUND
TRIAL BALANCE
DECEMBER 31 , 1998
ASSETS
CASH
.... ...............
F200 CASH IN CHECKING 0000
F201 CASH IN CERTIFICATE OF DEPOSITS 2704000 . 00
F202 CASH IN SAVINGS 366 , 991 . 76
F203 CASH IN REPURCHASE AGREEMENTS 0000
.............. ............... . . ........ . .. .
TOTAL CASH ........ ...__6.36 ,, 991 . 76
TAX_ES_._ REC_EI. A.BI_.E
F250 TAXES RECEIVABLE - CURRENT 0 . 00
TOTAL TAXES RECEIVABLE 0 . 00
........................_.. .....
.... . .. . .
OTHER.......RECE .I_VABLES
F350 WATER RENTS RECEIVABLE 80 , 846 , 78
F351 RETURNED CHECKS 0 . 00
F352 HELD WATER RENTS 0 , 00
F380 ACCOUNTS . RECEIVABLE 0000
F381 INTEREST RECEIVABLE 0000
F382 ACCOUNTS RECEIVABLE 452 . 13
F391 DUE FROM OTHER FUNDS 0 , 00
F440 DUE FROM OTHER GOVERNMENTS 0 . 00
F480 PREPAID EXPENSES 0 , 00
... ................... ..................... .. .. .
TOTAL OTHER RECEIVABLES 8.1,_2.98 ._ 9. 1
BU_DG_ETARY_,_& .. EXPENSE .-...A000.UNTS
F510 ESTIMATED REVtNUES 0 , 00
F521 ENCUMBRANCES 0 . 00
F522 EXPENDITURES 0 , 00
F599 APPROPRIATED FUND BALANCE 0 , 00
....... . ........ ._ ... .
TOTAL BUDGETARY & EXPENSE ACCOUNTS 0 , 00
.......... _....... .... .....
. .
TOTAL ASSETS 718 , 290 . 67
i
i
TOWN OF ITHACA
WATER FUND
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
• LIABILITIES AND FUND BALANCE
LIABILITIES
................... ... ..............................
F600 ACCOUNTS PAYABLE 44 , 964 . 28
F601 ACCRUED LIABILITIES 205101 . 86
F615 CUSTOMER DEPOSITS 0000
F626 BAN PAYABLE 0000
F630 DUE TO OTHER FUNDS 78 . 90
F690 CUSTOMER OVERPAYMENT 0000
F691 DEFERRED REVENUES 0 . 00
TOTAL LIABILITIES
FUN . BALANCE
F821 RESERVE FOR ENCUMBRANCES 0000
F909 FUND BALANCE UNRESERVED ...............653_x_1.45....._6.
TOTAL FUND BALANCE
6537.145. . , 6, 3
BUDGETARY & REVENUE ACCOUNTS
F960 APPROPRIATIONS 0000
F980 REVENUES 0000
TOTAL BUDGETARY & REVENUE ACCOUNTS 0 . 00
. .. ...... _. .. .... .... .
TOTAL LIABILITIES AND FUND BALANCE 718 , 290 . 67
01 /25199 09 : 06 : 11
TOWN OF ITHACA
SEWER FUND
TRIAL BALANCE
DECEMBER 31 , 1998
ASSETS
........................ ....
CASH
G2O0 CASH IN CHECKING 0 . 00
G2O1 CASH IN CERTIFICATE OF DEPOSITS 190229000oOO
G2O2 CASH IN SAVINGS 311 , 754 . 41
G2O3 CASH IN REPURCHASE AGREEMENTS 0 . 00
................. .............................. ._.. ..
TOTAL CASH ._1_,_ 333.,, 754,._ 41
TAXES RECEIVABLE
G25O TAXES RECEIVABLE . CURRENT 0000
G251 TAXES RECEIVABLE — VCH DELINQUENTS 0 . 00
TOTAL TAXES RECEIVABLE 0 , 00
0. TH.E.R RECEIVABLES
G36O SEWER RENTS RECEIVABLE 44 , 931 . 94
G361 RETURNED CHECKS . 0 . 00
G38O ACCOUNTS RECEIVABLE 0 . 00
G381 INTEREST RECEIVABLE 0000
G382 ACCOUNTS RECEIVABLE 0000
G391 DUE FROM OTHER FUNDS 0000
G41O STATE & FEDERAL AID RECEIVABLE 0 . 00
G44O DUE FROM OTHER GOVERNMENTS 0000
G48O PREPAID EXPENSES 0 . 00
TOTAL OTHER RECEIVABLES ................_ 44...
._93.1_.._94
BUDGETARY & EXPENSE ACCOUNTS
G51O ESTIMATED REVENUES 0 . 00
G521 ENCUMBRANCES 0 . 00
G522 EXPENDITURES 0 . 00
G599 APPROPRIATED FUND BALANCE 0 . 00
TOTAL BUDGETARY & ' EXPENSE ACCOUNTS 0 . 00
TOTAL ASSETS 14378 , 686 . 35
i
TOWN OF ITHACA
SEWER FUND
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
j
i LI_A_BI_L.ITI, ES. ...AND.,.._ FU_N.D.... BALANCE
LIABILITIES
G600 ACCOUNTS PAYABLE 79691 . 04
G601 ACCRUED LIABILITIES 818000
! G630 DUE TO OTHER FUNDS 145 . 20
G631 DUE TO . OTHER GOVERNMENTS 0 . 00
G690 CUSTOMER OVERPAYMENT 0 . 00
G691 DEFERRED REVENUES 0 . 00
TOTAL LIABILITIES 8,.,_654_._24
FUND BALANCE
G821 RESERVE FOR ENCUMBRANCES 0000
G909 FUND BALANCE UNRESERVED
TOTAL FUND BALANCE
...1. .. 37. 9. , 032_._11
B U D_G_E_T A_R__Y_..A..___R E_Y E N U_E._. A.0 C_O U N TS
G960 APPROPRIATIONS 0400
G980 REVENUES 0000
_........................ ..... .
TOTAL BUDGETARY & REVENUE ACCOUNTS 0 , 00
i
TOTAL LIABILITIES AND FUND BALANCE 1 , 378 , 686 . 35
i
01 /25/99 09 : 06 : 37
TOWN OF ITHACA
TOWN HALL BUILDING CAPITAL RESERVE
TRIAL BALANCE
DECEMBER 31 , 1998
ASSETS
j
CASH
HA201 CASH IN CV S 0 . 00
TOTAL CASH 0 . 00
RESTRICTED ASSETS
HA230 CASH IN SAVINGS - RESERVE 326 . 89
HA231 CASH IN TIME DEPOSITS - SPECIAL RESERVES __, ,_ 257..,.0.0,0...,0 0
TOTAL RESTRICTED ASSETS ..... ,_.__..257.,_326 ... 89.
OTHER RECEIVABLES
HA380 ACCOUNTS RECEIVABLE 0 . 00
HA381 INTEREST RECEIVABLE 0000
HA391 DUE FROM OTHER FUNDS 0 . 00
............ ..._..... ........
. _.. ..
TOTAL OTHER RECEIVABLES 0 . 00
_...... .......
.._......... .. __...
BUDGETARY . & EXPENSE ACCOUNTS
..... ......................... ...... ........................... ............ . ....... ............ . . ...... . ..... .... . . ..
HA510 ESTIMATED REVENUES 0000
HA511 APPROPRIATED RESERVES 0000
HA521 ENCUMBRANCES 0000
HA522 EXPENDITURES 0 . 00
HA599 APPROPRIATED FUND BALANCE 0 . 00
. ........ ...__..... .. ...... _......_....
TOTAL BUDGETARY & EXPENSE ACCOUNTS _0_,._0.0
...................._............ .
TOTAL ASSETS 257 , 326 . 89
i
S .
1
TOWN OF ITHACA
.TOWN HALL BUILDING CAPITAL RESERVE
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
LIA ................ TIE ........... . 0F ............................... CE
_ _ _ _
LIABILITIES
HA630 DUE TO OTHER FUNDS 0 . 00
TOTAL LIABILITIES 0000
............................................... ... ... ..
FUND BALANCE
HA821 RESERVE FOR ENCUMBRANCES 0000
HA850 EARNINGS ON INVESTMENTS 0000
HA878 CAPITAL RESERVE BALANCE
..........._257..,.326..._89
TOTAL FUND BALANCE _,..,,.,,._257.., 326 .._8.9
BUDGETARY & REVENUE ACCOUNTS
..... .. .... . .... _.......__................... . ....... . . ._... ... ... ......
HA960 APPROPRIATIONS 0 . 00
HA980 REVENUES 0 . 00
................... ........................_.....
._ _..... .
TOTAL BUDGETARY & REVENUE ACCOUNTS 0 . 00
TOTAL LIABILITIES AND FUND BALANCE 257 , 326 . 89
01 /25 /99 09 : 06 : 47
TOWN OF ITHACA
ITHACA TOWN HALL CAPITAL PROJECT
TRIAL BALANCE
DECEMBER 31 , 1998
AS.SE_TS.
CASH
H1 - 200 CASH . - CHECKING 0000
H1 - 201 CASH IN CERTIFICATE OF DEPOSITS 1 , 633 , 000 . 00
H1 - 202 CASH - SAVINGS 318 . 68
TOTAL CASH
OTHER RECEIVABLES
H1 - 391 DUE FROM OTHER FUNDS 0 . 00
TOTAL OTHER . RECEIVABLES 0 . 00
BUDGETARY & EXPENSE ACCOUNTS
H1 - 510 ESTIMATED REVENUES 0000
H1 - 521 ENCUMBRANCES 0400
H1 - 522 EXPENDITURES 0 . 00
H1 - 599 APPROPRIATED FUND BALANCE 0000
TOTAL BUDGETARY & EXPENSE ACCOUNTS 0000
TOTAL ASSETS 14633 , 318 . 68
TOWN OF ITHACA
ITHACA TOWN HALL CAPITAL PROJECT
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
i
LIABILITIES AND FUND BALANCE
LIABILITIES
H1 - 600 ACCOUNTS PAYABLE 0400
H1 - 605 RETAINED PERCENTAGES , CONTRACTS PAYABLE 0000
H1 - 630 DUE TO OTHER FUNDS 0 . 00
TOTAL LIABILITIES 0 . 00
........ .. ... ............................. ...... ..... . ....
FUND BALANCE
H1 - 821 RESERVE FOR ENCUMBRANCES 0 . 00
H1 - 909 UNAPPROPRIATED FUND BALANCE
TOTAL FUND BALANCE ..... 633. ,3.18_,_68
BUDGETARY & REVENUE ACCOUNTS
........_..._....... . ......... . ..._.... . ....._. ..._ .. .. .. ..................._. . ... .. . _ . . . .. ..
H1 - 960 APPROPRIATIONS 0000
H1 - 980 REVENUES 0000
TOTAL BUDGETARY & REVENUE ACCOUNTS 0 . 00
.................................................... ...........
TOTAL LIABILITIES AND FUND BALANCE 196331318 . 68
1
j
i
i
01 /25/99 09 : 01 : 01
TOWN OF ITHACA
HIGHWAY UNHEATED STORAGE SHED PROJECT
TRIAL BALANCE
DECEMBER 31 , 1998
ASSETS
.. .........
. ..._
CASH
H2 - 200 CASH IN CHECKING 0000
H2 - 201 CASH IN CERTIFICATES OF DEPOSIT 50 , 600 . 00
H2 - 202 CASH IN SAVINGS ........
9., 84.
TOTAL CASH ...............:.5.0. .,.609. , 84
OTHER.......REC.E I V_ABLE_S
H2 - 391 DUE FROM OTHER FUNDS ...... .... 00
TOTAL OTHER RECEIVABLES ........ .....................0. ..00.
BUDGETARY EXPENSE ACCOUNTS
H2 - 510 ESTIMATED REVENUES 0000
H2 - 521 ENCUMBRANCES 0 . 00
H2 - 522 EXPENDITURES 0000
H2 - 599 APPROPRIATED FUND BALANCE ........,,.._..,..._.... 0_. 00
TOTAL BUDGETARY & EXPENSE ACCOUNTS . ...... .0 , 00
TOTAL ASSETS 50 , 609 . 84
TOWN OF ITHACA
HIGHWAY UNHEATED STORAGE SHED PROJECT
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
L„I_A, .. I_L.ITI,ES..... AND_....FU_N,D,.... BAL_A_N.CE.
LIABILITIES
H2 - 600 ACCOUNTS PAYABLE 0 . 00
H2 - 630 DUE TO OTHER FUNDS ...... .0.. 00
TOTAL LIABILITIES 0 . 00
FUND ._ BALANCE
H2 - 821 RESERVE FOR ENCUMBRANCES 374732 . 00
H2 - 909 UNAPPROPRIATED FUND BALANCE
TOTAL FUND BALANCE 5.0_,_609_ , .84
BUDGETARY REVENUE ACCOUNTS
..... _ ........... . ... .. . . . ......... .. ........ ....... ... ............ ......................... ..... . . ..... .....
H2 - 960 APPROPRIATIONS 0 . 00
H2 - 980 REVENUES _........_ ..._...._..__0..-.00.
TOTAL BUDGETARY & REVENUE ACCOUNTS 0 . 00
TOTAL LIABILITIES AND FUND BALANCE 50 , 609 . 84
01 /25 /99 09 : 01 : 16
TOWN OF ITHACA
VINCENZO IACOVELLI NEIGHBORHOOD . PARK
TRIAL BALANCE
DECEMBER 31 , 1998
ASSETS
CASH,
i H3 - 200 CASH IN CHECKING 0000
H3 - 201 CASH IN CERTIFICATES OF DEPOSIT 309300 . 00
H3 - 202 CASH IN SAVINGS . .... ................... .....
_.6.5_._91
TOTAL CASH ...._.. .....__....30..,_3.6.5.....91
OTHER RECEIVABLES
. ..... ............................ ............... ...... .....................
H3 - 391 DUE FROM OTHER FUNDS 0 . .00
TOTAL OTHER RECEIVABLES ..... 0 _.0.0
B_U_D G_E T_A.R_Y....._&....._E X PENSE...._A 000_UN T S }
H3 - 510 ESTIMATED REVENUES 0000
H3 - 521 ENCUMBRANCES 0000
H3 - 522 EXPENDITURES 0 . 00
H3 - 599 APPROPRIATED FUND BALANCE ......., .......... _
TOTAL BUDGETARY & EXPENSE ACCOUNTS .............._..................._._0,...0.0.
TOTAL ASSETS 30 , 365 . 91
TOWN OF ITHACA
VINCENZO IACOVELLI NEIGHBORHOOD PARK
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
L_I_AB_I_L_I_TI_ES ._AND.. FUN_D_. BALANCE
LIABILITIES
.__......... ... _. .......... . .
H3 - 600 ACCOUNTS PAYABLE 0 . 00
H3 - 630 DUE TO OTHER FUNDS 0 . 00
.........._............_............_... ._........ . .
TOTAL LIABILITIES 0000
FUND BALANCE
H3 - 821 RESERVE FOR ENCUMBRANCES 0000
H3 - 909 UNAPPROPRIATED FUND BALANCE ...........30. , 365..._91
TOTAL FUND BALANCE 30 , 365 .. 91
BUDGET_ARY.......$... _REVENUE ..A000U_NTS
H3 - 960 APPROPRIATIONS 0 . 00
H3 - 980 REVENUES 0 . 00
TOTAL BUDGETARY & REVENUE ACCOUNTS
_.......................___........__.0.. _ 00
TOTAL LIABILITIES AND FUND BALANCE 30 , 365 . 91
~ 01 /25 /99 09 : 08 : 02
TOWN OF ITHACA
FIRE PROTECTION FUND
TRIAL BALANCE
DECEMBER 31 , 1998
ASSETS
... ................ . .......
CASH
SF200 CHECKING ACCOUNT 0 . 00
SF201 CASH IN C / D ' S 12 , 000 . 00
SF202 SAVINGS ACCOUNT 77 . 49
SF203 CASH IN REPO 0000
SF206 SCGS 26 - 201 - 002604 ... 0.,._00
TOTAL . CASH 2,_,_0 77 . 49
TAXES RECEIVABLE
SF250 TAXES RECVBL - CURRENT ........._._._...0. . 0, 0.
TOTAL TAXES RECEIVABLE ....:...............:..................... _0 ._00.
OTHER RECEIVABLES
SF382 ACCOUNTS RECEIVABLE 0 . 00
SF391 DUE FROM OTHER FUNDS .... 0_., 00
TOTAL OTHER RECEIVABLES ....... 0. , 00
BU.D_GETA_R.Y.. ._A..... .EXPE_N.SE.. ...ACCOU.NT.S
SF510 ESTIMATED REVENUES 0000
SF521 ENCUMBRANCES 0000
SF522 EXPENDITURES 0000
SF599 APPROPRIATED FUND BALANCE ....... ...0_. 00
TOTAL BUDGETARY & EXPENSE ACCOUNTS 0 ,.0.0
TOTAL ASSETS 12 , 077 . 49
TOWN OF ITHACA
FIRE PROTECTION FUND
TRIAL BALANCE PAGE 2
DECEMBER 31 , 1998
L...I_A.BI_LIT.I_E_S_ AN_D..,_F_UND._._BA_LA_NCE
LIABILITIES
SF600 ACCOUNTS PAYABLE 0000
SF601 ACCRUED LIABILITIES 0 . 00
SF630 DUE TO OTHER FUNDS _0 . 00
TOTAL LIABILITIES . ......... 0
_ . .. 00.
FUND BALANCE
SF821 RESERVE FOR ENCUMBRANCES 0 . 00
SF909 FUND BALANCE UNRESERVED ___....
TOTAL FUND BALANCE ..... ...........12 ._077 . 49
BUDGETARY A R Y � REVENUE 0 ACCOUNTS
TS
.,,_ __.. _
SF960 APPROPRIATIO NS NS 0 . 00
SF980 REVENUES ...........__ .................... ._0_-._40.
TOTAL BUDGETARY & REVENUE ACCOUNTS ...................... ..... ........... ...0,.00
TOTAL LIABILITIES AND FUND BALANCE 12 , 077 . 49
Agenda No . 4 ( a )
JOAN LENT NOTEBOOM Mary J. Saxton , Deputy Town Clerk
Town Clerk/Receiver of Taxes a14� °F 1T4,1; Deborah A. Kelley, Deputy Town Clerk
ti a
mown of Ithaca
26 E . Seneca Street
Ithaca, NY 14850 (607) 273- 1721 , Fax (607) 273-5854
TOWN CLERK/RECEIVER OF TAXES/RECORDS . MANAGEMENT OFFICER
1999 DEPARTMENT PRIORITY WORK PLAN
TOWN CLERK:
1 . Performance of all daily, weekly, monthly, and annual functions as prescribed by
Town Law, General Municipal Law, and Public Officers Law.
2 . Development of plan and move to new Town Hall , including but not limited to:
a . Preparation of time schedule .
b . Inventory of equipment and furnishings , those being moved, those considered
"surplus" , those to be refurbished . -
c. Develop listing of supplies and equipment needed for move .
d . Develop cooperative plan for sorting , packing , and moving with all departments .
e . Sort, pack, and move .
TOWN CLERK/TOWN BOARD/ATTORNEY FOR THE TOWN :
1 . Review of all enacted local laws which have requirements needing revisions or
updates ; such as collection of fees and . charges, an application process, or specific
time frames .
2 . Development of applications associated with enacted local laws , i . e . application
related to Adult Entertainment Businesses , Park Use , Noise Permit, Going Out of
Business .
3 . Revisions to Taxi Cab Ordinance,
Records Management.
1 . Administration and completion of tasks as outlined in the grant application to the
State Archives and Records Administration .
2 . Completion of records inventory begun in 1998 .
a . Finalize inventory sheets . for paper records .
b . Preparation of disposition listings based upon inventory sheets .
c. Complete inventory of computerized records .
d . Complete disposition of computerized records .
ATTACHMENT #8
w
.ri
Town Clerk/Receiver of Taxes
1999 Priority Work Plan
l .
Page 2 .
After completion of the tasks above , records will be sorted according to their active
or inactive status . Inactive . records for each department will be boxed and labeled
for the move to the new Town Hall . Active records will be housed within individual
departments until moving .
3 . Continuation of archival records conservation/preservation program .
The remaining archival records identified in 1998 for preservation/conservation will
be delivered to the Archivist. Archival records to be moved will be identified and
boxed/labeled for move .
4 . Minutes tracking and records management software will be purchased . Staff will be
trained and will begin indexing records . Complete indexing will not be accomplished
in 1999 . The indexing software will be utilized to assist in tracking records moved to
the new Town Hall . After the move , the indexing will be utilized to create a
reference of the location of records in the new Town Hall . It will also be used to
begin the process of indexing the minutes of the Town Board , Planning Board , and
Zoning Board of Appeals .
5 . Completion of the Records Management Electronic Media Systems Use Policy and
User Agreement with the Records Management Advisory Board .
6 . Completion of design specifications and development steps for the Records
Management Center and Town Clerk' s office in the new Town Hall ,
7 . Electronic System Administration = (See Network Records Technician priority work
plan . )
8 . Negotiations will be conducted with other municipal entities for the possible rental of
space in the new Records Management Center.
Year 2000 Records Management Goal and Obiectives .
1 . Research of microfilming technology as a possible SARA grant application .
2 . Development and implementation of a Records Disaster Plan .
3 . Revision of Records Management Procedures and Policy Manual to incorporate
new standards and requirements identified through the Electronic System
Administration and establishment of Records Management Center.
Town Clerk/Receiver of Taxes
1999 Priority Work Plan
Page 3 .
TAX COLLECTION :
1 . Completion of 1999 Tax Collection .
2 . Preparation and mailing of 2000 Tax Bills.
Respectfully submitted ,
9a"%1Joan
061
Noteboom
Town Clerk/Receiver of Taxes
Records Management Officer
Memorandum
DATE : January 12 , 1999
TO : Joan Lent Noteboom
FROM : Lisa B . Titti
CC : Town Board
RE: 1999 Priority Work Plan
Y2K Compliance and Contingency planning
Methodology for Y2K Compliance of Town Hall and Highway Department
computer hardware and applications shall include Inventory, Project Planning,
Assessment, Remediation , Testing , Implementation and contingency planning .
The Office of the State Comptroller provided this Y2K Project Management
Guide to NYS local governments . This guide was developed by the Gartner
Group and presented to the U . S . Senate Special Committee on the Year 2000
Technology Problem in October of 1998.
SYSTEM ADMINSTRATION
• Establish timely back up and storage procedures for paper and electronic
records .
• Regularly scheduled PC Maintenance including by not limited to:
Anti Virus updates
Hard drive maintenance .
Upgrades to hardware and applications
• Coordination of hardware and software purchases with Town Supervisor ,
Department Heads and Town Budget Officer.
• Complete Records Management Electronic Media Systems Use Policy and
User Agreement through the Records Management Advisory Board .
RECORDS MANAGEMENT
Inventories
• Hardware in attic, review contents of hard drives (if possible) and prepare
equipment for sale or donation .
• Map inventory of attic and office to determine inactive , archival or disposition
status .
• Assist Zoning in completing record inventory and disposition ; Engineering and
Planning to complete disposition listing of 1998 inventory records .
t
• Inventory of directories on users PC to determine status of electronic records
versus paper record .
• Complete software inventory and licensure status.
RECORDS MANAGEMENT CENTER DESIGN
• 1999-2000 SARA Grant
The Town of Ithaca is applying for a SARA grant in the category of Inactive
Records. Grant funds projects that will improve the management of records
during the inactive phase of their life cycle. The grant has been written to
request funding of high -density movable shelving units planned for the new town
hall's Records Management Center. Application will be completed by February 1 ,
1999, and if awarded, will fund up to $50 , 000.
• Develop inactive and archival record inventory database using SARA
recommended application in preparation for new Records Management
Center.
• Assist Department Head with workspace design with respect to active filing.
systems .
• Develop policy and procedures regarding use of Records Management
Center, controls to ensure security and location of records. This process will
ensure documents are returned on a regular basis and decrease likelihood of
becoming misplaced .
Peer to Peer Networking
Complete P. E .Z. circuit peer to peer network by connecting hub in Zoning. This
will allow all users print sharing (color, plotter and laser printers) , file sharing and
data storage within the guidelines of the Records Management Program ,
Network Design
The new town hall 's Local Area Network design shall be the culmination of
recommendations from the former I .T. Committee and utilization of a four-stage
approach provided by Sherpa Technologies . The first of the two stages , Need
Analysis and Functional Specification . Development, shall be completed within
the first quarter of 1999 by the Network/Record Technician . Meetings with staff to
complete application functional specification worksheet. Technical Specifications
Development and Implementation Planning stages will be completed with the
I
upport of Sherpa Technologies . Status reports to Department Head and staff
throughout the design process as requested .
1999 Public Works Work Plan
1 . Drainage and Storm Water Management Plan
2. Permanent Improvements
r
3 . Preventative Maintenance
4 . Implementation Plans for Expansion of Highway/ Parks Facility :
5 . Sign Program
6 . Right-of-Way Maintenance Program
i
7. Infrastructure and Data Base Development
8 . Continue Providing Yard Waste Collection
9 . Public Safety Improvements of Infrastructure 1
i
10 . PESH (Safety) Compliance
11 , Park Maintenance and Upgrades
12. Water and Sewer Maintenance
13 . Major Projects :
Saranac Way road reconstruction
Forest Home Drive road reconstruction
Maple Avenue road reconstruction and bikeway connector's
Iacovelli Park
Honness Lane Bikeway final construction
Coddington Road Playfield Parking Lot Improvements
Trinity Lutheran Church Bikeway Connector
Michigan Hill Trail
14 . Equipment Servicing and Preventative Maintenance
15 , Planning, Engineering, Public Works, ' Accounting cooperate in prepartion of
Town-wide 5 year Capital Plan.
ATTACHMENT #9
..
Page 2
Breakdown of 1999 Public Works Work Plan
1 . Drainage and Storm Water Management Plan--Priority
a . As storm water management plan dictates :
1 . Christopher Lane-south side piping
2. Eastern Heights/ Slaterville Road
3 . Texas Lane Walkway Bridge/ Ruoff Backyard/ Streambank
4 . Simsbury Drive Stormsewer
b . Work with Engineering and Planning to continue to develop Town-wide
needs and plan.
1 . Storm Water Systems as-builts
2. Develop catchbasin cleaning program using sewer vacuum
3 . Continue Needs Assessment and how they fit with bigger
picture .
2. Permanent Improvements
a. List of roads to pave and improve for public safety
1 . Saranac Way
2. Maple Avenue
3 . Forest Home Drive
b . List of jobs to be completed before and after paving
1 . UFPO sites
2. Clean ditches
3 . Change pipe crossings
4. Raise manholes
5 . Raise shutoffs
5 . Fix shoulders
7. Center road and check slopes
S . Improve road base drainage
9 . Lawn repairs
10 . Improve clear zones
C . Park and Trail Projects
1 . Vincenzo Iacovelli Park Development
2. Maple Avenue bicycle and pedestrian connection
3 . Coddington Road Playfield Parking Lot improvements
4. Trinity Lutheran Church Bikeway Connector
5 . Michigan Hill Trail (Hospice Care Deer Run Trail)
Page 3
3 , Preventative Maintenance
a . Surface Treat Roads and Trails
1 . Improve drainage, where possible
2. Check manhole and water shut offs, repair when necessary
3 . Shim and repair base, where necessary
4 . Crack seal
5 . Cut brush and trees, where necessary
6 . Repair shoulders
7. Broom
4, Implement Plans for Upgrades and- Expansion of Highway/ Parks Facility
a . Electirce upgrades .
b . Roof repairs .
5 . Sign Program
a. Roads, Trails, Parks, Water, and Sewer
1 . Includes inventory replacement and additional signage, where
necessary
b . Sign Inventory
11 Continue imputing data on computers
2. Training to maximize use of programs
3 . Training on Computer Programs on Sign Maintenance
6 . Right-of-Way Maintenance Program
a. Mow roadsides
1 . Map and continue to develop uniform procedures
b . Water, Sewer, Park, Trail, and Roadway easements
1 . Map and continue to develop uniform procedures
C , Trails
d . Water and Sewer Pump Stations and Tank Sites
e . Tree inventory and tree planting program in Town
7. Infrastructure and Data Base Development (Summer Student Intern to assist)
a . Upgrade/ Input Data on Computer Programs
1 . Highwayman Helper
Page 4
2. ArcView _
3 . AutoCAD
4 . GIS
b . Inspection programs
8 . Continue Providing Yard Waste Collection
a . Evaluate cost to provide services
1 . Evaluate the mandated use of biodegradable paper bags for leaves
2 . Bi-yearly rental of tub grinder
b . Strive to Improve Efficiency
1 . Yard waste pickup
2. Drop off sites
3 . Chip and compost pickup
4. Encourage home composting
9 . Public Safety Improvements to Infrastructure
a . Guide Rails
b . Fencing
1 . Water Tanks
2, Storm Water Detention Areas
C . Crosswalks
1 . Provide signage
2. Striping
3 . Inventory
d . Pedestrian and Bicycle Lanes
1 . Coordinate plans and implement projects to provide more public
safety
e . Storm Drain--Child Proofing
1 . Inspect and build systems to improve safety
f. Signage
g. Center Line Road Striping
.11. Traffic Counts and Park and Trail Usage Counts
i. Hazardous Tree Removal
Page 5 _ . . ..
j . Retaining Walls
1 . Forest Home Drive by Chapel
10 . PESH (Safety) Compliance
a . Employee Training
1 . Right- to-Know
2. OSHA
3 . UFPO (Underground Utilities)
4. Equipment Operation
5 . Traffic Control and Flagging
6 . Driver Training
7. Confined Space Training
8 . Ergonomics
0 . Facility Compliance
C . Employee Safety Committee
11P . Park Maintenance and Upgrades
a . Regular Grounds Maintenance
f
b . Play Structure Maintenance
C . Repairs to Facilities
d . Plantings and Landscaping
e . Special Projects r
12. Water and Sewer Maintenance
a . Water
1 . Emergency Repairs
2. Regular Maintenance
3 . Construction Projects:
a. Northview Water Tank access road surface treatment
b. Trumansburg Road Water Tank access road surface treatment
c. Clover Lane tie4n, to 8" main i
d. Coy Glen Road water services E
i
Page 6
b . Sewer
1 . Emergency Repairs
2. Regular Maintenance
13 . Major Projects
a . Saranac Way reconstructi on
l) . Forest Home Drive reconstruction
C . Maple Avenue reconstruction
1 . Pedistrian and Bike connection between City and Town
d . Iacovelli Park construction
e . Honness Lane Bikeway
1 . Complete surface
f. Coddington Road Playfield Parking Lot
b. Trinity Lutheran Church Bikeway Connector
it. Michigan Hill Trail
14, Equipment Servicing and Preventative Maintenance
a . Repairs
b . Preventative Maintenance
C , Inspections
c:\351ugh\ tb\ reports\workplan.doc
Created 12/ 98 by ghk
sic
Town of Ithaca Engineering Department work Plan Priorities for 1999
1 . Provide technical assistance to Residents, Boards and other departments "
21 Development of Five Year Capital Plan
3 . Completion of new Town Hall
4. Development of Stormwater Management Plan
5 . Development of Integrated Water System Project
6. Development of Regional wastewater collection and treatment improvements
7. Construction of Mecklenburg Road Water Main improvements
8. Painting of 2 water tanks (Pine Tree and Christopher)
9, Warren Road Water and Sewer improvements
ATTACHMENT # 10
Agenda Item No . 4d
TOWN OF ITHACA
PLANNING DEPARTMENT MEMORANDUM
TO: TOWN OF ITHACA TOWN BOARD
FROM: JONATHAN KANTER, DIRECTOR OF ' PLANNING
RE : PROPOSED 1999 PRIORITY WORK PLAN
JANUARY 25TH SPECIAL TOWN BOARD MEETING
DATE : JANUARY 20, 1999
Attached for the Board' s review and comment at the January 25th Town Board meeting is
a proposed outline of the Planning Department' s 1999 Priority Work Plan. Upon review
of the completed work program in 1998, it appears that the following should be high
priorities for the Planning Department in 1999. We would appreciate feedback .on these
and the other identified priorities at the January 25th meeting.
1) Completion and Enactment of Zoning Ordinance and Subdivision Regulation
Revisions, Including the Incorporation of Comprehensive Plan Recommendations
This involves completion of the work being done by the Codes and Ordinances
Committee on comprehensive zoning revisions, including zoning text amendments,
zoning map changes (e.g. , additional Conservation zones, extension of the
Agricultural zone, etc.) , and if time permits in 1999, initiation of review and
revision of the Subdivision Regulations where appropriate. Work on the
comprehensive Zoning revisions was slower than expected during 1998.
Significant time was diverted by the preparation of local laws regarding cellular
towers and adult entertainment businesses . In addition, significant progress was
made by the Water Resources Ordinance Committee regarding recommended
regulations for stoimwater management and stream corridors and will continue
into 1999, and should be considered in the context of the above-referenced
ordinance revisions.
2) Implementation of the Adopted Park, Recreation and Open Space Plan
The Executive Summary of the Plan was completed, printed and distributed.
Significant progress was made in 1998 in setting up the proposed Purchase of
Development Rights (PDR) program, including drafting of proposed criteria/rating
system for establishing property priorities. Drafting and enactment of a local law
ATTACHMENT 4111
1
authorizing the PDR program, and applying for federal and state grants will
continue through 1999 . The Town Board has authorized a total of $ 100 ,000
($50,000 each in 1998 and 1999) for implementation of the PDR program.
Establishing the framework for a five year capital plan for park and trail
improvements (in conjunction with establishing an overall five year capital plan for
other long term improvement projects, such as highways , sewer, water, and
buildings) should be a priority and will be a combined effort with Planning,
Highway/Parks and Engineering.
3) Transportation Planning
The Northeast Subarea Transportation Study (NESTS ) is progressing well , and is
anticipated to be completed in March 1999. The Director of Planning will
continue to provide technical assistance to the Client Committee and Working
Group.
In addition, it is hoped that time will allow the initiation of specific elements of a
townwide Transportation Plan in 1999, for which the highest priorities appear to
be the updating and adoption of the town ' s official highway map , and the
identification of possible future bicycle and pedestrian routes (building on the
recreational/muld-use trail system identified in the Park, Recreation and Open
Space Plan) . The highest priority is to complete the NESTS Study after which
other transportation planning efforts can begin .
4) New Town Hall
This is an obvious priority for 1999. Significant time and effort was spent on
project planning and the historic preservation grant application in 1998 . Project
design, State and local reviews ; construction, and move-in will take a concerted
effort of all departments through 1999 .
I look forward to discussing these and other possible Planning Department priorities with
Board members at the January 25th Town Board meeting. Please let me know if there are
any questions before the meeting.
Att.
2
i
Town of Ithaca
Planning Department Work Plan Priorities - 1999
(Draft 1/20/99)
A. HIGHEST PRIORITY
1) Completion and Enactment of Comprehensive Zoning Ordinance Revisions, including :
a) Enactment of Water Resources Protection Ordinance
b) Zoning Map Revisions (Conservation and Agricultural Zone Revisions, etc.)
c) Subdivision Regulation Revisions (if time permits during 1999)
2) Implementation of Purchase of Development Rights Program for Open Space and
Agricultural Land Preservation
3) Completion of Northeast Subarea Transportation Study (NESTS)
4) New Town Hall (Design Review, State & Local Reviews, Move in by End 1999)
5) Park and Trail Planning and Design (Participate with Highway/Parks and Engineering
Departments in Developing Plans , Designs, Grant Applications, etc. for 1999/2000 Park
and Trail Projects - specific projects are identified on Public Works Priority Plan)
6) Participate with Highway/Parks and Engineering Departments and Accounting in
Preparation of Five Year Capital Plan (Identify short and long range priorities for park,
trail, road, drainage, water, sewer projects)
B . MEDIUM PRIORITY
1) Other Transportation Planning
a) Participate in MPO Planning Committee Work
b) Participate in Town of Ithaca/Cornell Transportation Committee Work
c) Update/Adopt Official Map
d) Prepare Bicycle/Pedestrian Plan Elements
3
2) Local Waterfront Revitalization Plan (Participate in Joint LWRP with City, County, and
other Municipalities)
3) Historic Resources Survey (Continue Working with Cornell Hist. Pres. Class in
Conducting Survey of Significant Historic Resources in the Town)
a) Additional Work in 1999 Includes Assisting with Finalizing Survey Forms for
Northeast and Southeast Areas of Town Already Surveyed, and Conducting
Survey of Western Area of Town in Fall `99)
4) Ithaca College Master Plan and Possible Planned Educational Zone (Continue Working
with Ithaca College in Reviewing Their Long Range Master Plan, and Discuss Possiblility
of a Special Educational/Institutional Zoning District for I.C. Lands)
5) Census 2000 (Participate in pre-Census activities)
6) Revise Town of Ithaca Environmental Review Law (If time permits , the Codes and
Ordinances Committee should review and revise where necessary the Town ' s
Environmental Review Law, esp. where recent revisions to SEQRA have resulted in
conflicts - e. g., Type I and Type II actions)
C. ONGOING PLANNING DEPARTMENT ACTIVITIES
1) Development Reviews
2) SEQR Reviews (e.g. , for Town Board, Zoning Board of Appeals)
3) Support to Boards, Committees (e.g. , Town Board, Planning Board, Conservation
Board, Zoning Board of Appeals, Codes and Ordinances Committee, Agriculture
Committee)
4) Public/Technical Assistance
5) Continue Development/Updating of GIS (e.g., Add to Environmental Database,
integrate new software)
6) Staff Training/Education (Conferences, Workshops)
7) Library Coding and Organization
8) Records Management/File Organization
Town of Ithaca Planning Department
4
TOWN OF ITHACA
PLANNING DEPARTMENT MEMORANDUM
TO: CODES AND ORDINANCES COMMITTEE
FROM: JONATHAN KANTER, DIRECTOR OF PLANNING
RE: 1999 WORK PLAN PRIORITIES AND TIMETABLE FOR
COMPLETION OF ZONING REVISIONS
DATE: JANUARY 20, 1999
The following appear to be work plan priorities for the Codes and Ordinances Committee
during 1999. This item is scheduled for consideration at the January 20th COC meeting.
HIGHEST PRIORITY.
1) Completion and Enactment of Comprehensive Zoning Ordinance Revisions, including:
• Completion of Proposed Zoning Text Amendments
• Zoning Map Revisions (Conservation and Agricultural Zone Revisions , etc .)
• Enactment of Water Resources Protection Ordinance (either incorporated with
Zoning, or as separate ordinance)
• Subdivision Regulation Revisions (if time permits during 1999)
OTHER PRIORITIES :
1) Revise/Update Town Environmental Review Law
2) Update Fee Law and Schedules
3) Adopt Outdoor Lighting Ordinance/Guidelines
At the request of the Committee, John Barney and I met to discuss a proposed timetable
and strategies for completion of the Zoning Ordinance Revisions. The attached represents
a summary of an estimated timeframe, based on that discussion. This and possible
strategies/approaches can be discussed by the Committee at the January 20th meeting.
Att.
ATTACHMENT # 11
Status and Proposed Timetable : Completion of Comprehensive Zoning Revisions
Codes and Ordinances Committee - 1999
Status :
Based upon the proposed Table of Contents for the Zoning Ordinance revisions, COC has
drafted and reviewed all sections of the ZO over the past two years , with the exception of
three remaining sections : Special Regulations , General Provisions , and Administration .
The section on "Non-Conforming Uses" was previously drafted and reviewed by COC (in
Aug. `97) and will be checked again at the 1/20/99 meeting. A chapter on "Institutional
Zones" was never drafted because COC indicated that it would be better not to generalize
a zone where there may be too large a range of different types of uses (educational/
schools, hospitals, nursing homes, churches, museums, etc.) . COC may want to revisit
this question or confirm the earlier direction . It was decided to hold off on the section on
"Flood Damage Protection" because it is very technical in nature and may be able to be
addressed separately from the ZO.
Work Remaining:
There are a number of items for COC to consider in order to complete the ZO revisions ,
including the following:
• Re-drafting and reviewing the three remaining ZO chapters
• Re-drafting and reviewing the proposed Water Resources Protection Ordinance
• Assembling all revised text into a single document, clearly indicating where
significant changes have been proposed
• Zoning map revisions (including rationale and descriptions of changes)
• SEQR review , which probably should be done through a Geneiic EIS (this will
allow clear documentation of the process)
• Obtain comments from other boards and committees
• Public info sessions and public hearings. (Planning Board and Town Board)
• Incorporating final revisions into text
• Enactment
r
Sheetl
0 0 Ina Revisions - 1999
L48 AS Jan. Feb. March Aril May June July Aug, Sept, Oct. Nov. Dec.
Draft/Review Rem. Chapters X X X
Re-draft Water Res. Ord, X X X
Assemble All Text X X X
Zoning Ma Revisions X X X X X X
SEQR Review/GETS X X X X X
Comments from Boards X X
Revise Text X
Public Info Mt s. X
Final Text Document X X
Public Hearings _ _ ____ _ X_ X
Enactment X
Page 1
OF lip
_ _ 9 TOWN OF ITHACA
4� 126 EAST SENECA STREET, ITHACA, N . Y. 14850 ��'cllga 4
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
MEMOR -1.ND V
TO: Cathy Valentino, Town Supervisor, and the Town Board
DATE : January 20, 1999
FROM: Andrew S. Frost, Director of Building and Zoning
SUBJECT : Building/Zoning Department Priorities for 1999
I submit the following priorities work plan for the year 1999 (the priorities considered first and foremost, the Town 's liabilities
incurred by the office's lack of action or neglect in enforcing its assigned local and state rules and regulations):
1 ) Continue to conduct fire safety inspections and issue Operating Permits according to the fire safety inspection schedule set
up for the department. Maintain proper documentation of all activities.
2) Review building permit applications, conduct site inspections and reinspections with regard to compliance with the New
York State Uniform Fire Prevention and Building Code and reference standards. Regulate the use of buildings with or
without Certificates of Occupancy or. expired Building Permits. Maintain proper documentation. Ensure Planning Board
and Zoning Board conditions of approvals are met by property owners.
3 ) Respond to all requests and complaints in a timely fashion, bringing complaints to a legal conclusion, while maintaining
proper documentation. In this regard the following outstanding unresolved properties are now priorities for 1999.
a) 18 Lisa Lane - building code.
b) 1020 Danby Road - zoning occupancy.
c) 244 Bundy Road - unsafe building.
d) 210 Sapsucker Woods Road - building code.
e) 339 Stone Quarry Road - unsafe building.
f) 155 West Haven Road - building code.
g) 220 Haller Boulevard - building code.
h) Therm - noise.
i) 124 Haller Boulevard - illegal apartment.
j) 803 Coddington Road - illegal apartment.
k) 611 Elmira Road - illegal apartment.
1) 110 Winston Drive - illegal apartment.
m) 1447 Trumansburg Road - illegal apartment.
n) 119 Woolf Lane - building code.
o) 1152 Danby Road - zoning and building code.
p) La Tourelle - handicapped access.
q) Hospicare - handicapped access.
r) EcoVillage Common House - handicapped access.
s) 132 Forest Home Drive - building code.
t) Buttermilk Falls Bed and Breakfast - fire safety.
ATTACHMENT 412
Page Two
4) Initiate enforcement of lock box regulations for nonresidential occupancies containing fire alarm systems.
5) Initiate enforcement of new sign law regulations, addressing existing signs that are in noncompliance.
6) Formulate Town wide "Open Burl' policy.
7) Bring to a resolution the Town Sprinkler System retrofit requirement.
Town Board Meeting January 25, 1999
Agenda Item Number 4 (f )
1999 Priority Work Plan for Human Resources
1 . ) Establish a more dedicated Wellness Program .
- Funding toward health club memberships
- More on going encouragement of a balanced diet and exercise
2 . ) Employee Training :
- Safety
- Morale/Attitude
- Team Building
- Communication
3 . ) Job Descriptions for specific jobs to go along with County job description
4 . ) Safety Committee : Develop a Fire and Safety Manual
5. ) Evaluate software for personnel records
6 . ) Personnel Committee : Continue review of benefits and manual
7 . ) Aid in the coordination of the move to the new Town Hall
8 . ) Review of Disability Insurance Coverage
ATTACHMENT # 13