HomeMy WebLinkAboutTB Minutes 1998-12-07 OF r p
TOWN OF ITHACA
n 126 EAST SENECA STREET, ITHACA , N . Y. 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
TOWN BOARD MEETING
Monday, December 7 , 1998
5 : 30 p . m .
AGENDA
1 . Call to Order.
2 . Pledge of Allegiance.
3 . Report of Tompkins County Board of Representatives .
4 . Report of Fire Commissioners .
5 . Review of Correspondence .
6 . 6 : 00 p . m . - PERSONS TO BE HEARD .
7 . 6 : 15 p . m . - PRESENTATION : Tompkins Consolidated Area Transit.
8 . 6 : 30 p.m . - PRESENTATION : Barry Stevens , NYSDOT .
9 . 7 : 00 p. m . - Discuss notification of intent by Unity House of Cayuga County, Inc. to
develop and operate a Community Residence for. individuals with mental retardation
and developmental disabilities .
10 . Consider 1999 insurance proposal .
11 . Consider approval of 1999 health insurance contracts .
12 . Consider appointment of committee to negotiate fire contracts with the City of
Ithaca and the Village of Cayuga Heights .
13 . Discuss appointments to the Planning Board and Zoning Board of Appeals .
14 . Discuss representation at the Cayuga Lake Watershed Management Plan
Intermunicipal Organization Meeting .
TB Mtg . Agenda - 12/7/98 Page 2 .
15 . Consider resolution entering into an agreement of municipal cooperation for the
creation of a regional water supply system with Cornell University, the City of
Ithaca , and the Southern Cayuga Lake Intermunicipal Water Commission .
16 . Consider resolution authorizing continuation in the Alcohol & Drug Consortium
with Tompkins County.
17 . Discuss procedure and date of holiday tree pick- up .
18 . Consider request for reimbursement of survey work associated with the Sterling
House and Sterling Cottage of Ithaca projects .
19 . Consider referral of proposed EcoVillage SLUD amendment to the Planning Board
for a recommendation .
20 . Consider correction and updates to the Town of Ithaca Zoning Map .
21 . Consent Items : Consider resolutions approving and/or authorizing the following .
a . Town Board Meeting Minutes - 11 /5/98 , 11 /16/98 .
b . TOWN OF ITHACA WARRANTS .
c. BOLTON POINT WARRANTS .
d . 1998 Year End Budget Transfers .
e . Abstract Date Deadlines 1999 .
f. Approval of enrollment in PHP Dental Insurance for part time employee .
g . Permanent Appointment Environmental Planner.
h . Promotional Appointment Highway Laborers to Motor Equipment Operators .
i . Ratification of Vacation Policy.
j . Attendance Association of Towns Annual Meeting .
k. Approval of Floating Holiday for 1999 :
I . Approval Memorandum of Understanding with NYSDEC for maintenance of
streams .
m . Approval to participate in Keeping Track Program .
n . Fire Protection Main Service , Annual Sprinkler System Charge .
22 . Reports of Town Officials :
a . Town Clerk/Receiver of Taxes .
b . Highway Superintendent.
c . Director of Engineering .
d . Director Planning .
e . Director of. Building/Zoning .
f. Humans Resources Specialist.
g . Budget Officer.
TB Mtg . Agenda - 12/7/98
Page 3 .
23 . Report of Town Committees .
24 . Set Town Board meeting dates for 1999 .
25 . Consider ADJOURNMENT.
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TOWN OF ITHACA .
TOWN BOARD
DECEMBER 7, 1998
5 : 30 p. m.
At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York
held at the Town Hall , 126 East Seneca Street, there were present:
PRESENT: Carolyn Grigorov, Deputy Town Supervisor; David Klein , Councilman ; Ellen Harrison ,
Councilwoman; Ed Conley, Councilman ; Mary Russell , Councilwoman ; John Wolff, Councilman .
EXCUSED : Catherine Valentino, Supervisor,
ALSO PRESENT: Joan Lent Noteboom , Town Clerk; John Barney, Attorney for the Town ; Daniel
Walker, Town Engineer; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of
Planning ; Andrew Frost, Director of Building/Zoning ; Al Carvill , Budget Officer; Judith Drake , Human
Resource Specialist.
OTHERS : Bob Rowmanowski , IFD ; Edward Abruzzo, NYSP ; Richard Charsley, NYSEG ; Zoran
Smiljanic, IHS ; Martha Armstrong , 766 Elm Street Extension; Elizabeth Harness, WHCU ; Rod
Ghearing , TCAT; Steve Gaarder, EcoVillage; Dwight Mentel , TCAT; Nancy Oltz, TCAT; Joan
Bokaer, EcoVillage; Sandy Wold , EcoVillage; Stephanie Campbell , Broome DDSO ; Dianne Robbins,
Unity House ; Joyce Williams , Unity House; Lauren Bishop, Ithaca Journal ; Charles Gibson , Ithaca
Agency; Skip Fromm, St. Paul Public Sector; Pat McElwee, Unity House; Mike Katz, Second
Neighborhood @ EcoVillage; Mike Culotta, Second Neighborhood @ EcoVillage; Lowell Harding .
Call to Order: The Deputy Supervisor called the meeting to order at 5: 33 p . m . , and led the
assemblage in the Pledge of Allegiance.
Agenda Item No. 4 - Report of the Fire Commissioners .
Bob Rowmanowski , IFD - The 1999 City of Ithaca Budget has been adopted with three new career
fire fighter positions included . The additional fire fighters will allow the Fire Department to comply
with the "Two In, Two Out ' program . Station 6 has been re-opened during the day and allows fire
prevention inspections in the City to continue . A public hearing will be in January on " Places of
Assembly" permits.
The Ithaca Fire Department conducted a " Getting Out Alive" training session to teach fire fighters
various methods of rapidly escaping from a building . Skills taught included breaching walls, ladders,
slides, rope slides and other emergency procedures. There was a positive response to the program ,
and in 1999 the County will fund four more sessions. A session may be held to include the general
public to teach " Getting Out Alive" . The Fire Department wants to increase the public awareness of
safety by teaching the public what to do in an emergency,
TOWN BOARD MINUTES 2 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
A fire occurred at 405407 College Avenue which was hard to locate. The fire burned for an hour
before the Fire Department was notified. It was a difficult fire to fight. The building houses
businesses and fifty-one student residents.
Fire Police now have four two-way radios purchased by the Board of Fire Commissioners from th
donation fund . The Fire Department will be taking official photographs and videos of Ithaca Fir
Department fires. The photographs and videos will be available for the Town also.
Agenda 6 - PERSONS TO BE HEARD .
Edward Abruzzo , New York State Police - As part of our community policing program State Police
Supervisors periodically stop at Town Board meetings. We want to hear needs or concerns of the
communities . I have worked with Supervisor Valentino on many occasions , and she is one the most
active Town Supervisors ,
Councilman Klein - We have problems with dogs running loose on our town trail system . We would
appreciate some policing assistance with this problem .
Mr. Abruzzo - In the last year we have worked with the Town to help with speed control in front of the
DeWitt School , and on Stone Quarry Road .
I
Councilman Klein - Are those efforts ongoing?
Mr. Abruzzo - We had speed details regularly last year. The school zone is something we are
actively involved with .
Attorney Barney - I have notice a substantial difference along East Shore Drive in back of the High
School since the State Police have been working there .
Acienda Item No. 12 =Appointment of Committee to Negotiate Fire Contracts :
Deputy Supervisor Grigorov - Supervisor Valentino would like Andrew Frost and Councilwoman
Russell on the committee.
Councilwoman Russell - I would like to discuss it with Supervisor Valentino. I am on the Sewer
Contract Committee and will be involved with the negotiations regarding the Recreation Partnership.
Deputy Supervisor Grigorov - Supervisor Valentino has also asked if Councilman Klein would like to
be on the committee.
Agenda Item No. 13 - Appointments to Planning Board and Zoning Board of Appeals :
Deputy Supervisor Grigorov - We need to discuss how the appointments will be done. The actual
appointments will be on December 31 , 1998.
TOWN BOARD MINUTES 3 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 -APPROVED - APPROVED - APPROVED
Councilman Klein - Is there going to be an Interview Committee?
Deputy Supervisor Grigorov - That is what we need to decide.
Councilman Klein - We have a standing board policy to appoint an Interview Committee to interview
the candidates.
Councilman Conley - There is a new applicant and another who would like to be re-appointed?
Deputy Supervisor Grigorov - There are two people who have indicated interest in the one vacancy
on the Planning Board . The two candidates will need to be interviewed . Councilwoman Russell and
Councilwoman Harrison have been on the committee and would like to continue.
Jonathan Kanter, Director of Planning - There are two people interested in the Conservation Board
vacancy. They have been invited to attend the Conservation Board's last meeting. The Conservation
Board will recommend someone to the Town Board ., There is one current vacancy and three expiring
as of 12/31 /98.
Councilwoman Harrison - Can we find out who would like to be re-appointed?
Mr. Kanter - I have recommended to those who are interested in continuing to send a letter to the
Town Board indicating they would like to be re-appointed.
Deputy Supervisor Grigorov - Does the Conservation Board interview their candidates?
Mr. Kanter - The Conservation Board only makes the recommendation .
Deputy Supervisor Grigorov - Do you want to interview the candidates?
Mr. Kanter - We have not in the past. I do not think there will be more candidates than the number of
positions available. There are a couple of current members who wish not to continue, but will do so
if there are not enough people interested in serving .
Judith Drake, Human Resources Specialist - I would like to have the opportunity to "sit in" when
candidates are interviewed . Sometimes candidates do .not realize they are paid based upon the
number of meetings they attend , and it makes . extra work explaining the employment criteria after
they are appointed .
Councilwoman Harrison - Is Mr. Sigel intending to remain on the Zoning Board of Appeals?
Andrew Frost, Director Building/Zoning - I believe so.
Joan Lent Noteboom , Town Clerk - It would be very beneficial to have the candidates send a " letter
of interest" so that we have a record and history of these appointments.
TOWN BOARD MINUTES 4 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 = APPROVED - APPROVED - APPROVED
Councilwoman Harrison - In the past we have sent letters to members whose terms are expiring to
ask them of their intent regarding re-appointment.
Mrs. Noteboom - We can send letters asking them to notify the Town of their intentions.
Deputy Supervisor Grigorov - Interviews will be arranged for the Planning Board vacancy by th
Planning Department.
Agenda Item No. 14 - Representation at Cayuga Lake Watershed Management Plan
Intermunicipal Organization :
Mr. Kanter - This is an intermunicipal organization that has been formed with all the adjoining
municipalities and counties that surround Cayuga Lake . Cayuga Lake is . the one major lake in New
York State that does not have a watershed management plan . A grant has been received from the
Department of State to develop the plan . The people developing this are trying to have
representatives from all the municipalities surrounding the lake . They are asking for elected officials
to serve on the committee rather than appointed officials .
Supervisor Valentino is trying to identify a representative from the Town Board who will be willing to
be on another committee. It will be a long term program and will involve traveling to meetings. They
are trying to hold meetings at various places around the lake. The participating county's are Seneca,
Tompkins , and Cayuga with parts of other County's within the watershed basin as well . The next
meeting is scheduled for January 27 , 1999, at 7 : 00 p . m . , in Ithaca.
Councilwoman Harrison - I would be willing to sit on the committee.
Mr. Kanter - Sue Ritter, Environmental Planner has attended some of the related meetings .
However, no one has held a seat at the intermunicipal organizational meetings.
Councilwoman Russell - Would it be possible for more Town Board Members to attend a local
meeting?
Mr. Kanter - They would be glad to have more people attend .
Agenda Item No. 15 - Agreement of Municipal Cooperation for, the Regional Water Supply
System with Comell University, City of Ithaca, and SCLIWC :
Deputy Supervisor Grigorov - There are revisions Supervisor Valentino requested in the resolution
which were agreed upon by the various entities. They would like to say "entities" instead of
" partners" throughout the resolution .
Councilwoman Harrison - I read the minutes of the meeting that I missed . I do not know where we
stand on the collaborations .
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TOWN BOARD MINUTES 5 DECEMBER 7, 1998
APPROVED - APPROVED = APPROVED " DECEMBER 31, 1998 = APPROVED = APPROVED - APPROVED
Dan Walker, Director of Engineering - The Town should join because the number of users will be.
doubled which will mean the producing and selling of more water. The per thousand gallon cost will
drop 3040% to the Town , and will still include the cost of general improvements.
, The Town of Ithaca has a 50% investment in Bolton Point. We will not be losing anything by joining.
Connecting to the City of Ithaca plant will allow us to transmit water to Inlet Valley and West Hill . We
will no longer be buying water from the City. We will be using our own capacity. There will be a
number of reinforcements in the system that will improve reliability of the system. If Cornell joins the
group , . there is the benefit of having production facilities at better elevations to minimize pumping
costs . Instead of pumping water around the City to get it to South Hill , we will be able to go through
the City.
Representatives will be authorized to discuss a creation of an agreement for municipal cooperation
to determine these things. The City has agreed to follow the basic organizational structure that
exists under Bolton Point. Each entity would be an equal partner with two representatives.
Resolution No. 202 - Municipal Cooperation Rearional Water Sumly System:
WHEREAS, the Towns of Dryden, Ithaca, and Lansing and the Villages of Cayuga Heights
and Lansing are entities in the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC),
and
WHEREAS, Cornell University, the City of Ithaca and the five municipal entities of SCLIWC
each own, operate and maintain their own individual water supply systems, and
WHEREAS, the seven entities executed a Memorandum of Understanding, dated July 2,
1996, to jointly undertake a comprehensive water system study with the assistance of O 'Brien & Gere
Engineers (OBG), and
WHEREAS, based on the results of the OBG study, the seven entities agreed to participate in ,
an Integrated Water System Committee (IWSC) to study recommendations of the OBG report to
determine what cooperative actions the seven entities should take to receive the benefits of a
regionalized water supply system, and
WHEREAS, the progress of the /WSC has reached a point where the representatives of the
seven , entities think it appropriate that all six municipal governing boards provide a resolution, and
Cornell ' University provide a letter to the IWSC authorizing their representatives to develop and
propose a final draft Memorandum of Understanding and Agreement of Municipal Cooperation for the
creation of a regional water supply system for the seven entities, now therefore, be it
RESOLVED, that the governing Town Board of the Town of Ithaca does hereby express its
intention to become one of the seven entities participating in a regional water supply system, and, be
it further:
TOWN BOARD MINUTES 6 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
RESOLVED, that the governing Town Board of the Town of Ithaca does hereby authorize its
representatives on the IWSC to develop and propose a final draft Memorandum of Understanding
and Agreement of Municipal Cooperation for the creation of a regional water supply system for the
seven entities.
MOVED Councilman Wolff, SECONDED Councilman Conley. A vote on the motion resulted a
follows: Deputy Supervisor Grigorov, aye, Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
Agenda Item No. 6 - PERSONS TO BE HEARD - Cont'd :
Richard Charsley, NYSEG - I wanted to update the Town Board on our Customer Advantage
Program . The first phase allowed Lockport, Norwich and small industrial customers to pick their
energy supplier. The Tompkins County Electric and Gas Alliance has petitioned the commission
which will become part of Phase I .
NYSEG has 4 , 000 customers who have elected to choose their own energy supplier. If you choose
an energy supplier you will receive two bills . NYSEG will bill for delivery costs , and there will be a
credit. The credit is scheduled to go up over time so that by August 1 , 2001 the credit will move to
$. 0317 .
NYSEG has auctioned ] its power plants to AES , the acquiring company. The transaction has not
closed yet, but will close in the first quarter of 1999. The Public Service Commission has accepted
that auction . There has been discussion to move up the credit level to $. 0317 next year.
Councilwoman Russell - What does the $ . 0317 represent?
Mr. Charsley - It is the cost of generating a kilowatt hour of energy. Our "website" explains there are
10-12 approved energy suppliers .
Councilman Wolff - Who is responsible for taking the readings? Who is accountable to the
customers?
Mr. Charsley - NYSEG' will be responsible for the meter reading and reliability of service . If there are
questions regarding the service NYSEG will still answer the questions . On August 1 , 1999 every
customer has an opportunity to choose an energy supplier.
Councilman Conley - Will people receive phone calls soliciting energy suppliers?
Mr. Charsley - There is a good chance they will
Councilwoman Harrison - Can people choose not to make a choice?
Mr. Charsley - We will continue to provide energy. We will not generate it, but NYSEG will have an
entity within our organization purchase energy for our customers.
TOWN BOARD MINUTES 7 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Councilwoman Russell - Will the . entity - within NYSEG find the best rate for their customers?
Mr. Charsley - NYSEG currently does that for our natural gas business . We have done that for many
years , and will extend that service to our electric customers if they choose .
Martha Armstrong, West Hill - I believe there should not be a segmentation of SEQR for. EcoVillage.
The entire site should be looked at to look at accumulative impacts on the total site. Allowing
segmentation the first time prevented hearing comments on important factors relating to the site.
The segmented SEQR did not allow for discussion of on-site waste disposal in the future, and other
related items. These are items that need to be addressed .
EcoVillage should have a full site plan review process the same as any other developer ,in the spirit
of the Comprehensive Plan , and if the stated mission of EcoVillage is to protect open space. The
first neighborhood went onto 172 acres of open space. The majority of this site' . has been impacted
except for one small portion . This portion will be impacted by the second neighborhood . Some of
the neighbors' water pressure has been affected from EcoVillage pumping off the line . We
recommend a GIS and a public scoping process.
Agenda Item No. 7 - PRESENTATION : Tompkins Consolidated Area Transit:
Dwight Mongol , Service Manager for TCAT - We have presented a written summary of the new
routes. This is a compilation of bus routes existing and proposed within the Town . We provide good
coverage throughout the town . We are proposing new services to the south and west. It is our intent
to go to the Board of Directors for TCAT and ask them to endorse a new service proposal that would
go into affect August 1 , 1999.
The biggest changes will include Sunday bus services, 'changing routes to continue later into the
evening , !and simplifying routes to increase the amount of frequency of the routes. This will provide a
higher level of service.
The Town of Ithaca is under contract with the Villages of Cayuga Heights and Lansing , Cornell ,
Tompkins County and the City of Ithaca to support the existing amount of service in the northeast.
This contract has been in place in various forms since the 1980's.
We have had a great deal of riders on the northeast service . The amount of new service TCAT will
be providing in the evenings and weekends will hopefully invigorate our partnership with the town
and two villages in order to provide an increase in the net local share . of funding . This is , a
discussion we would like to have with the Town in 1999.
ouncilwoman Russell - When will these routes be going into service? .
Mr. Mengel - We will have a final recommendation after completion of our meetings. It is scheduled
for the TCAT Board to adopt a new service plan January 25 , 1999 with the new. schedule start time
anticipated forAugust 1 , 1999,
Councilwoman Russell - Coddington Road residents would like to have transportation services .
TOWN BOARD MINUTES 8 DECEMBER 7 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Mr. Mengel - There will be a route from Coddington Road to the City. I wanted to highlight the routes
within the Town .
Councilwoman Russell ":' What happens at the end of the Coddington route?
Mr. Mengel - At the end of Coddington Road the bus will go out to Middaugh Road and terminate at
the Tioga Transport's garage and office .
Councilwoman Harrison - Will there be better posting at the bus stops?
Mr. Mengel - Yes. We have two hundred forty-eight signs going up. They will have a summary
schedule of all routes going past the stop .
Fred Noteboom , Highway Superintendent - Is the cost going to be set by the number of riders?
Mr. Mengel - We need to discuss this with the urban area partners. We are not meeting the
constrained amount of service relevant to the budget. We have consolidated routes and moved time
around to expand the amount of coverage. We still have a long way to go to meeting the
expectations of the public. Previously we provided peak hour service. Then it included mid-day,
evening , and some Saturday services . The bus service has not met the needs of the public.
Deputy Supervisor Grigorov - Are there routes to the northeast?
Mr. Mengel - The routes to the northeast are overcrowded . We need to have more seats available
for these routes. These routes have had a 34% consistent growth per year for the last ten years.
We will need more buses .
Councilman Klein - What is the average daily number of riders?
Mr. Mengel - There are about 8 , 000 passenger trips per day for TCAT.
Male Voice - There are three hundred bus stops so people do not see the large number of people
who ride the bus.
Councilwoman Russell - How are the " bus stops" determined for the rural areas?
Mr. Mengel - The buses can be flagged down along any of the routes, except for certain portions of
Route 13 . There is less lighting in the rural areas, and it is more difficult in the winter to flag a bus to
stop. People do not ;want to walk on the road , and they want to be dropped off at their driveway.
During the winter we suggest people ;take a flash light so that the bus drivers can see them. The
first buses come in at� 4: 45 a. m. when it is very dark.
Sandy Wold , EcoVillage - I did a door to door petition on West Hill and have over seventy signatures
of people who wouldi like bus service on West Hill . I am disappointed that there is not a service to
this area.
TOWN BOARD MINUTES 9 DECEMBER 7, 1998
APPROVED -APPROVED - APPROVED - DECEMBER 311 1998 - APPROVED - APPROVED - APPROVED
Male Voice - The bus service does go into EcoVillage.
Ms. Wold - Only a couple times a day. People are interested in having bus service each hour.
Male Voice - It was decided that before we . provide service to anywhere else, we would provide
services to Enfield . We have added EcoVillage to the route to Enfield. Service to West Haven Road
depends on how many hours of service we can afford to operate. It is a difficult area to get in and
out from .
Joan Bokaer, EcoVillage - There are sixty-three adults and thirty-six children at EcoVillage. There is
a potential of ninety-nine riders at one stop. Of these families, there are ten one car families. A lot
of them .need the hourly service. One mother is epileptic and can not drive . Another mother's
husband commutes to Rochester. She has a handicap child . We are constantly borrowing cars and
running down town to pick each other up. Bus service would be used a lot if service were along
West Haven . The access road is on West Haven . The bus would not have to come into EcoVillage.
It is a shorter road . The road on Route 79 is a longer dirt road. It would be more convenient to walk
down the access road to meet the bus.
Lowell Harding, 106 Court Street - Buses should not be run on Sundays in Ithaca . Ithaca is a dead
town on Sundays. We have a fine bus service and it helps many people.
Agenda Item No. 8 - 6 : 30 a. m. - PRESENTATION - NYSDOT.
Mr. Noteboom - Mr. Stevens is the Traffic Safety Engineer for Region 111 , of the Department of
Transportation. Supervisor Valentino has asked him to talk about area wide speed limits. .
Barry Stevens, NYSDOT - The State established the State Department . of Transportation as having
jurisdiction for speed limits on town and county highways. There are two types of speed limits we
can establish . One is a highway limit that goes along a highway. The other is an area limit which
encompasses an area and a number of roads in a given area.
In order to determine whether a speed limit is appropriate we look at the development along the road
to determine how much there is; the spacing of the homes, and the number of homes and
businesses. Conditions of the roadway, the number of lanes, condition of the shoulders , sight
distance, and curves are looked at. These two numbers are compared to determine whether or not a
reduced speed limit is appropriate. If a reduction is appropriate we go to the site and conduct a
speed profile check. This determines the speed pattern of the existing traffic.
We look to see how many drivers exceed the existing speed limit. If it looks like a lower limit is
needed , we go out with the State Police to receive their input of whether a lower limit is needed and
what it should be. We can not do this without receiving a form from the local municipality signed by
the Town . and County Highway Superintendent,
Councilwoman Harrison - Is any town road a highway?
TOWN BOARD MINUTES 10 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED . APPROVED - APPROVED
Mr. Stevens - Yes . NYSDOT determines what is an acceptable speed limit. The only exception is if
a town of 50, 000 or more has elected to become a suburban township . They have the ability to
establish their own speed control .
Councilman Klein - I have found it to be a waste of time filling out the forms: The state has given
villages the power to control speed limits , but not towns. It seems like a waste of everyone' s time I
understand state highways and county roads are part of a large network, but I do not understand the
rationale behind the legislation .
Mr. Stevens - Not all town roads are residential subdivisions . Some have very little development and
can have a moderate rate of speed . The concern of the state legislature in most states is that if
speed control is left to the local governments it becomes politically sensitive. It would be hard for
politicians to say " no" to their constituents and there would be lower limits everywhere. This would
lead to a number of problems because it would be expensive . There also would not be a reasonable
network of speed control . We have developed a procedure that is very objective .
Councilman Conley - We receive many calls asking for speed reductions in neighborhoods, but we
can only decide to send in an application to the state . Do you look at the number of accidents on a
road?
Mr. Stevens - We looked at a three year accident history before the recent construction between
Ithaca and Dryden , and then a three year accident history after. There were four fatal accidents
before, and none afterwards .
Councilwoman Harrison - How do accidents figure into the decision making?
Mr. Stevens - Decisions do not include accidents , but accidents can be considered if an uncontrolled
road is leading to those accidents. Usually it is not the lack of a speed limit that is resulting in the
accidents . It is usually a specific condition along the road that would best be addressed by specific
signing . We find it better to address accidents through spot improvements .
Councilwoman Harrison - How does vehicle speed figure into setting a speed reduction?
Mr. Stevens - It is the ' most critical determining factor. If conditions along the road do not indicate a
lower limit would be practical we do a radar check. If the 85th percentile speed is 58 miles per hour
we would not establish a lower legal limit. If a lower limit is needed we conduct a radar check and if
the prevailing speed 'patterns are 58 miles per hour we would not lower the speed limit. As the
development increases along the road motorists slow down naturally.
Councilwoman Harrison - We view things differently when we are driving than when we are jus
looking . What is DOT' s mission in that regard?
Mr. Stevens - Our main roll is to move traffic safely and efficiently. Regulating development is a town
issue. The best way to control speed is to establish residential housing tracks .
TOWN BOARD MINUTES 11 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Councilwoman Harrison - There is an emphasis with the quality of life analysis .
Mr. Noteboom - I do not see anything in the speed limit study to address whether there are a lot of
pedestrians or bicyclists along the road .
Mr. Stevens - It would be, noted , but it ties into the development. The more development on the road
the more pedestrians and bicycles.
Councilwoman Harrison - There was no mention of how many pedestrians and bicyclists are using
the roadway.
Mr. Stevens - There is room on the forms to add additional information . That includes anything
observed at the site. Pedestrians and bicyclists are noted as a general rule. During the day it is
hard to find more than one or two bikers and a pedestrian , It usually is not a factor. The
development along the road that generates it is more significant. DOT might go to the site at the
wrong time of day to see the pedestrians . and bicyclist. On the other hand, the houses and
businesses that generate traffic will always be there.
Councilwoman Harrison - Game Farm Road is heavily used at lunch time . What kind of attempt is
made to think about when other uses of the roadway may take place?
Mr. Stevens - We would have to be informed that there is a concern .
Mr. Noteboom - Supervisor Valentino and the Supervisor from the Town of Dryden have written
letters of concern .
Mr. Stevens - We will try and observe that actual condition to see how much of a factor it will be.
That is where judgment comes in .
Councilwoman Russell - Have you ever granted a town wide area speed limit?
Mr. Stevens - We had one town write and fill-out forms requesting that we look at every road in the
township, and we did do that. There is nothing wrong with area speed limits, but you would have to
look for areas where everything is in common .
Councilwoman Harrison - How are the objective measures determined? Are they a written policy?
Mr. Stevens - There are a number of organizations such as the American Association of State
Ioighway Officials, the Transportation Research Board, and the Institute of Transportation Engineers
r this country that study and produce guidelines . to be used for establishing speed limits. The
nstitute of Transportation Engineers is a world wide organization.
.Based upon that information New York State has established their own .criteria and created the
official department policy. I do not think it is regulation, it is department policy.
TOWN BOARD MINUTES 12 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Councilwoman Russell, - How much usage by bicyclists and pedestrians would you need to
determine that the speed limit should be lowered?
Mr. Stevens - It because subjective. If we go to a location and see a lot of pedestrian and bicycle
traffic it tells us something . If we go there and see nothing but houses it tells us something else. If
we go to a road and development is not the deciding factor, and ) we happen to see a lot of
pedestrians and bicyclists we would ask the Town or County if they have considered the placemen
of sidewalks in that location . The optimum safety comes from separating the pedestrian and th
vehicle, not putting them in the same shared roadway. If we see bicyclists we do not push them onto
a separate sidewalk. We suggest bikeways .
Councilman Conley - The road being referred to is Coddington Road . People turn off Route 96 and
come down Coddington Road to get into the City of Ithaca. There are a great deal of college
students running along that road .
Mr. Stevens - Is it reasonable to put up a lower speed limit effective twenty-four hours a day for a
group of runners who might be there once a day? It is hard to determine .
Councilwoman Harrison - Does the Metropolitan Planning Organization have any input?
Mr. Stevens - We are always open to input, but it is not part of the current process. One Town Board
was interested in trying to give us guidance on what routes they would not want us to look at for
speed control . They thought it was very important in their township to make it known that certain
routes were meant toi be commuter routes and they did not want . the' speed limit lowered. Other
roads would be eligible for us to look at. The MPO could provide guidance for the towns as to what
road would be characterized as commuter routes .
Mr. Kanter - The MPO played a coordinating role with the Mecklenburg Road speed limit reduction .
Mr. Stevens - If there are questions about what we are doing just ask us and we will come and review
it with you in person .
Mr. Noteboom - Have you had a chance to look at the Old East King Road where buses and trucks
slow down for the grade?
Mr. Stevens - I have root looked at it. I assigned it to other people in the office. I do not think we
could eliminate it because of liability. I do not know how many trucks use it. The issue of
maintenance would be between Gordon Rhymes and the Town . We can try and improve the
signing . There is opportunity for improving it.
The intersection of King Road and Route 96 probably did not need the signal , but I observed driver
waiting who never had a comfortable chance to cross the intersection . This is one time where yo
use engineering judgment and you observe.
Agenda Item No. 9 - Intent by Unity House of Cayuga County, Inc. to Develop/Operate a
Community Residence for Individuals with Mental Retardation/Developmental Disabilities .
TOWN BOARD MINUTES 13 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED -APPROVED -APPROVED
Joyce Williams , Executive Director of Unity House- - -The house that - has- been - purchased -will- be a -
residence for six people. Adult men and - women who are do have mental retardation . These adults
are currently living at the Broome Developmental Center at Binghamton .
The house is a three bedroom ranch at 906 Danby Road. There are no proposed structural changes
to the exterior of the home . We are proposing interior modifications because two individuals are in
wheelchairs. A ramp will be placed from the garage into the house, and the doorways will be
widened.
Unity House has already successfully operated a residence of this type. There is an eight person
residence in Cayuga County, and we are in the process of opening a similar residence in the City of
Ithaca on Campbell Avenue .
Councilman Conley - Will someone be with residents on a twenty-four hour basis?
Ms. Williams - Yes , the adults will have supervision twenty-four hours a day.
Councilman Conley - Do the staff need to utilize one of the bedrooms?
Ms. Williams - There are no staff members who will be sleeping while on duty.
Councilman Conley - Will the modifications allow for more than one person in a room?
Ms. Williams - "Yes
Councilman Conley - Will these adults depend on our local transportation system?
Ms. Williams - They will be attending day programs. Staff will be transporting them .
Councilwoman Grigorov - Is the white house south of this building an apartment building?
Mr. Kanter - It is classified as having apartments.
Councilwoman Grigorov - Will the clients be changing through the years?
Ms. Williams - These are people who will most likely live there for a long while.
Councilwoman Grigorov - Are they from Broome County?
lMs . Williams - No, they have ties to Ithaca or Tompkins County. This is a process to get them back
into their communities. There will be a decorative fence around the front of the house for security
and privacy.
Mr. Kanter - I think it is an appropriate site. My only concern was the traffic.
Resolution No. 203 - Unity House Community Residence Proposal.
i
TOWN BOARD MINUTES 14 DECEMBER 7 , 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
-- WHEREAS, Unity House of Cayuga County, - Inc. has submitted a letter- of intent to establish a ---
community residence for ' individuals with mental retardation and developmental disabilities in an
existing two-family house on 906 Danby Road (Route 968); and
WHEREAS, the Town Board has forty days beginning from the date of receipt of the letter of
intent to decide whether or how to respond to the said letter, now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby offer this resolution as officia
notification of their support of the establishment of a community residence for individuals with menta
retardation and developmental disabilities in an existing two-family house on 906 Danby Road (Route
966) by the Unity House of Cayuga County, Incorporated.
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye, Councilwoman Russell, aye, Councilman Wolff, aye. Carried unanimously.
Agenda Item No. 10 - 1999 Insurance Proposal :
Mrs . Drake - I included in the packet a summary of the six insurance companies that submitted
proposals. My recommendation is to accept the proposal of the Ithaca Agency.
Councilman Klein - Can! you give us any background information on Titan?
Skip Fromm , Titan Regional Marketing Manager - Titan is a specialty insurance company insuring
municipalities . It has existed since 1983 and has been in New York State since 1989 . We merged in
August 1997 , with USF&G . In January of this year USF&G merged with St. Paul . Now we are part of
a thirty billion dollar company.
When mergers occur you need to go through qualifications with the State Insurance Department.
Our company involved Into one line of business to become experts . Coverage has been refined over
the years. We write a two million primary limit liability policy. One advantage is that we cover any
primary plan up to the first two million dollars .
I am the link between the public and the agent. We are strict when handling claims because we do
not want to give away your money.
Attorney Barney - What is your rating?
Mr. Fromm - We are rated A+ .
Councilman Klein - Is there anything we requested to be quoted that you would recommend a have
different coverage?
Mr. Fromm - No , but there can be a few refinements . The bid specifications were good . When you
have other insurers you create a bench mark. In other words, anyone who wants to compete for your
TOWN BOARD MINUTES 15 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
business in the future would think you would want them to offer you the two million primary coverage.
That means coverage that has a 2 million primary limit before you go to an umbrella coverage.
Attorney Barney - Should we be worried about an umbrella policy as opposed to the. primary limit?
Mr. Fromm - Most claims I see on a primary basis are for one half a million dollars or three quarters
of a million dollars. In seven years I have seen three with one million dollar claims. If you have a
claim that comes in at $2 million and you have a $ 1 million primary and an umbrella, you need to use
both policies.
Attorney Barney - Are the liabilities aggregated limits? .
Mr. Fromm - The umbrella policy is aggregated for five million , and the public officials policy is
aggregated at six million .
Attorney Barney - The umbrella policy of five million is in addition to the two million dollar primary
limit? The general liability is six million as opposed to the two million called for in the specifications.
Is the umbrella on top of that six million?
Mr. Fromm - You can not pay more than two million . Six million is the maximum the policy would pay.
We tried ,jo provide better than the bid specifications .
Mr. Drake - In the past, damage on our dump trucks was covered by the Inland Marine policy. With
Titan it is covered under the automobile policy.
Mr. Fromm - Some carriers consider dump trucks to be contractors equipment. We consider them to
`
be motor ;vehicles.
Councilwoman Harrison - You are recommending we accept the proposal from Titan because we are
getting more than what we asked for?
Ms . Drake - I also considered customer service and availability. I liked having the availability of the
agency being in the Ithaca.
Councilman Klein - When are we scheduled to renew our policies?
Ms. Drake' - Historically we stay with an agency for three years and then request proposals.
t r. Fromm - We have had requests to write three year policies but found customers were getting
fferent quotes . We were losing business or being asked to match competitors prices. This
oposal is priced for one year.
Councilman Klein - How soon would you provide a quote on the renewal?
TOWN BOARD MINUTES 16 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Mr. Fromm - We are asked to quote renewals in late October and early November. If we are going to
increase premiums more than 10% we have to send a ninety day notice.
Mr. Noteboom - Do you have a risk management company that could work with us?
Mr. Fromm - We have 'our own loss control department, and other materials we can supply by mid
January. There is also fan automated system for questions .
Charles Gibson - We have a staff person who provides safety evaluations to make sure we have the
correct amounts for your policies . If the amounts are too high we reduce them , and if they are too
low we would discuss that also. Our staff person also provides safety programs . That service does
not cost anything , it is part of the package.
Attorney Barney - The Town Board may wish to discuss the proposals within an Executive Session ,
Agenda Item No. 11 - ' 1999 Health Insurance Contracts :
Mrs . Drake - Two resolutions have been P resented for consideration because there are two
contracts . There is the HMO-CNY contract through Blue Cross Blue Shield which is an HMO
contract utilized by the people who live outside Tompkins County and out of the PHP coverage area .
The Blue Cross Blue i Shield premiums quoted were less than the premiums for the same type of
coverage from PHP . That is why there are two contracts . The second contract is the PHP health
and dental insurance which is for people within Tompkins County and the coverage area .
Councilwoman Harrison - What is the rate of increase for PHP?
Mrs . Drake - PHP had an 11 % increase taking into consideration a change in coverage to a PHP
option program which' helped people switching from BC/BS . It has the normal HMO network provider
and an 80/20 out of network coverage . Individuals are able to refer themselves with 80% of the cost
covered by PHP and 20% covered by the employee .
Councilwoman Russell - Did we consider going to the HMO-CNY coverage for everyone?
Mrs. Drake - No because the Cayuga Medical Center does not accept that insurance.
Councilwoman Russell - Has the increase been budgeted for?
Mrs. Drake - Yes, we budgeted for the BC/BS amounts .
Resolution No. 204 Consider Approval of 1999 HMO-CNY Contract:
WHEREAS, the Town Board of the Town of . Ithaca wishes to enter into an agreement with
Blue Cross/Blue Shield of Central, NY to provide HMO-CNY health insurance coverage for certain
Town of Ithaca employees and retirees; and
TOWN BOARD MINUTES 17 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER. 31, 1998 - APPROVED - APPROVED - APPROVED
WHEREAS, the Town Board- has - reviewed and discussed- the-- proposed --agreement;--now,-- — -
therefore be it
RESOLVED, that the Town Board of the Town of Ithaca . does hereby authorize and direct the
Town Supervisor to enter into an agreement with Blue CrossBlue Shield of Central New York to
provide HMO-CNY health insurance coverage for certain Town of Ithaca employees and retirees
upon the advice of the Attorney for the Town and the Human Resources Specialist; and be if further
RESOLVED, that the Town Board of the Town of Ithaca shall pay 100% of individual ($ 185. 82)
and family ($494. 98) monthly premiums for full time employees. Town Justices and Town Board
Members shall contribute 50% of the premium, and retirees shall contribute based on the schedule
specified in the Town Personnel Manual,
MOVED Councilwoman Russell, SECONDED Councilman Wolff. A vote on the . motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley (absent during vote); Councilwoman Russell, aye; Councilman Wolff, aye.
Motion carried.
Resolution No. 205 - Consider Approval of 1999 Prepaid Health Plan Contract:
WHEREAS, the Town Board of the Town of Ithaca wishes to enter into an agreement with the
Prepaid Health Plan, (PHP), to provide health and dental insurance coverage for certain Town of
Ithaca employees and retirees; and
WHEREAS, the Town Board has reviewed and discussed the proposed PHP Options plan;
now therefore be it
, RESOLVED, that the Town Board of the Town of Ithaca does hereby authorize and direct the
Town Supervisor to enter into an agreement with PHP to provide health and dental insurance
coverage for certain Town of Ithaca employees and retirees upon the advice of the Attorney for the
Town and the Human Resources Specialist; and be if further
RESOLVED, that the Town Board of the Town of Ithaca shall pay 100% of the health
insurance monthly premiums for full time employees at the rate of $ 194. 86 for individual and $520. 14
for family coverage. Elected Officials shall contribute . 50% of the premium, and retirees shall
contribute based on the schedule specified in the Town Personnel Manual: For dental coverage all
participants are required to pay 100% of the monthly premiums which are $24. 11 for individual
covrage and $64. 69 for family coverage.
MOVED Councilman Klein, SECONDED Councilwoman Harrison. A vote on the motion resulted as
tfollo,
w s:. Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley (absent during vote); Councilwoman Russell, aye; Councilman Wolff, aye.
Motion carried.
Agenda Item No. 19 as EcoVillaae SLUD Amendment Recommendation to the Planning Board :
TOWN BOARD MINUTES 18 DECEMBER 7 , 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Councilwoman Harrison - Is the Education Center an allowed use under the conservation easement?
Rod Lambert, EcoVillage 71t is allowed in the conservation easement.
Councilwoman Grigorov - That is supposed to be an agricultural area , but the plan shows a school in
the middle . There will be a lot of conflicts .
Mr. Lambert - The residential area is compressed , and we did not want the school in the middle of
the residential area .
Councilwoman Grigorov - Ilnstead it was decided to be in the middle of a farm . It could be located on
the edge of the farm .
Mr. Lambert - Much of the educational function will be agricultural practices, so it is not completely
incompatible .
Councilwoman Grigorov Is the school for the children?
Mr. Lambert - It is an educational center for the teachings of agricultural techniques . There will be
training sessions and seminars . The development is at the "vision stage" . What it will be and how
large it will be is still to be determined .
Councilwoman Grigorov ; - The farm land would not be spoiled as much if it is located near the
residential area or the road .
Mr. Lambert - It would be difficult to place it near the road , and the access road did not allow enough
room . It is a tentative location . Input from the Town Board could persuade us to locate it in a
different location .
Councilwoman Harrison - A number of uses were discussed in the Draft SLUD that seem to be
incompatible with the Natural Area .
Mr. Lambert - The Natural Areas we are perceiving to provide some benefits , i . e. nub bearing trees.
Some maintenance would be needed .
Councilwoman Harrison ) - I do not see that a constructed wetland is a natural area .
Mr. Lambert - There was concern about not cutting off potential agricultural uses , but in very limited
scale. The dominate purpose is natural . There was concern about preserving the ability to harves
activities that might take place .
Councilwoman Harrison - I see an inconsistency within the description . I want the Education Center
and Village Center addressed in the Environmental Impact Statement. This is our opportunity to look
at what might occur. A GEIS does not mean you are committed , but rather that you might address
the issue of whether there is an Education Center in the agricultural area
TOWN BOARD MINUTES 19 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
How much land will it take up? What would the impact on the agricultural use be?
Mr. Kanter - It might have a range of sizes like 10, 000 -20, 000 square feet.
Councilman Klein - A resident mentioned earlier the water pressure is not good .
Mr. Lambert - We have completed expectations with the Southern Cayuga Lake Intermunicipal Water
Commission people. They feel our pumping supply system , and the amount of water we are
pumping is not going to. adversely affect pressure. The issue needing to be studied most is whether
a sprinkler system is needed .
Mr. Frost - Questions have been raised about using the pond for fire fighting purposes. The Fire
Department has no say or authority over dictating whether sprinklers are in the building or not. It is
purely a building issue under Town Law.
Councilman Klein - Can you clarify the property ownership of EcoVillage?
Mr. Lambert - The first Special Land Use District includes thirty-four acres and is owned by the first
residents group , EcoVillage Pro Housing Cooperative. The remainder of the land is owned by
EcoVillage at Ithaca, a non-profit organization, The amended Special Land Use District is intended
to blend that look over the entire property.
Councilman Klein - Would there be changes within Special Land Use District 8?
Mr. Lambert - The intention is to encompass it and change some of its function . The original
designation showed the entire thirty-four acres as residential .
Mr. Kanter - We need to make sure that everything covered in the original Special Land Use District
is still covered for that area.
Mr. Lambert - People noted the original Special Land Use District is embedded .
Mr. Kanter - This is the third proposed draft Special Land Use District that is preliminary and open for
discussion . We wanted to have it developed before bringing it to the board .
Councilman Klein - Is the second resident group in Special Land Use District 8?
Mr. Lambert - They would be partly within the existing Special Land Use District 8, but partly outside
of it.
tttorney Barney - The Special Land Use District is zoned as a cooperative and the residents have a
ease with the cooperative . Would the same cooperative own all the land?
Mr. Lambert - No. It would be a Special Land Use District presented by the people who encompass
EcoVillage at Ithaca . Another legal entity would be generated . There is some interest in expanding
the existing cooperative structure.
I
TOWN BOARD MINUTES 20 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Councilwoman Harrison - What would be the various stages and steps of a GEIS?
Mr. Kanter - A public scoping process is optional , but it can be required by the Planning Board if they
were lead agency.
Councilwoman Harrison - I think based on the way EcoVillage operates, they would be in favor of the
review process being out in the open .
Mr. Kanter - If there was ,' a GEIS done on the overall Special Land Use District it should be done
simultaneously with more ,specific plans for the second neighborhood group.
Councilman Klein - Where do the funds come from?
Mr. Lambert - The second neighborhood group is putting up the money to generate the Special Land
Use District.
Councilwoman Grigorov - When do you think this will be ready to build?
Mr. Lambert - We are hoping to do a phase in 1999 , but it is a collaborative process . It is user driven
and we need to collect enough membership to provide funds . There are several time lines that we
need to watch along with the approval process . We would like Phase 1 started in 1999.
Attorney Barney - Would the Board prefer a separate Special Land Use District for the Song group
and the related land , as opposed to expanding Special Land Use District 8?
Councilwoman Grigorov - We want to study the impact together.
Mr. Kanter - There are advantages to show how the site will fit together, as well as look at the future
infrastructure needs .
Resolution No. 206 - Referral of EcoVillage Future Development and SLUD to Planning Board.
WHEREAS, representatives of EcoVillage have submitted an overall concept for the
development of the EcoVillage site on Mecklenburg Road, as well as a proposed draft of a possible
amendment to the existing Special Land Use District (SLUD No. 8) to apply to the entire EcoVillage
property, and
WHEREAS, the Town Board has reviewed and discussed the said concept and proposed draft
of a possible amendment to the existing SLUD No. 8; now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby refer the said concept an
possible amendment to the Planning Board for their recommendation; and, be it, further
TOWN BOARD MINUTES 21 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
RESOLVED, the Town Board hereby suggests to the Planning Board that there be a Generic
Environmental Impact Statement (GEIS)completed for the proposed project with the Planning Board
acting as lead agency, and, be it, further
RESOLVED, the Town Board also requests that the Planning Board conduct a public scoping
session related to the proposed project in order that any interested persons may voice their opinion
about the concept and possible amendment to the existing SLUD No. 8.
MOVED Councilwoman Harrison, SECONDED Councilwoman Russell. A vote on the motion
resulted as follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman
Harrison, aye; Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried
unanimously.
Agenda Item No. 16 = Approval of Continuation in Alcohol & Druaa Consortium :
Resolution No. 207 - Approval to Continue in Drua and Alcohol Consortium:
WHEREAS, Tompkins County, the City of Ithaca, and the Towns and Villages of Tompkins
County were required under the Omnibus Employee . Testing Act of 1991 to implement drug and
alcohol testing for their commercial drivers license (CDL) holders by January 1996; and
WHEREAS, entering into an Intermunicipal agreement pursuant to General Municipal Law
Article 5-G with the County, City of Ithaca, and the Towns and Villages of Tompkins County is an
efficient and cost-effective method for all parties to comply with this law; now therefore be it
RESOLVED, that the Town of Ithaca agrees to continue an Intermunicipal agreement with
Tompkins County, the City of Ithaca and the Towns and Villages of Tompkins County .for the purpose
of implementing the required drug and alcohol testing and in the furtherance thereof shall participate
in the selection of a third party administrator to manage such drug and alcohol testing program; and
be it further
RESOLVED, that such agreement shall contain such terms and conditions as the Town
Supervisor and Attorney for the Town shall deem appropriate to protect the Town 's interests and
shall provide for the sharing of costs upon an equitable basis between the parties and shall be
binding upon the Town upon the execution thereof and shall extend through December 31, 1999,
MOVED Councilman Klein, SECONDED Councilwoman Harrison. A vote on the motion resulted as
ticienda/lows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
ouncilman Conley, aye, Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
Item No. 17 - Procedure/Date Holiday Tree Pick==
Resolution No. 208 - Holiday Tree Pick Up:
TOWN BOARD MINUTES 22 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
WHEREAS, the Town of Ithaca Highway Department will be picking up holiday trees for the
residents of the Town of Ithaca; now therefore be it
RESOLVED, that on January 19, 1999, the Highway Department will pick up holiday trees for
the residents of the Town of Ithaca.
MOVED Councilwoman Russell, SECONDED Councilman Wolff. A vote on the motion resulted a
follows: Deputy Supervisor Grigorov, aye, Councilman Klein, aye; Councilwoman Harrison, ay
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
Acienda Item No 18 - Reimbursement Survey Work Associated With Sterlingi House/Sterling
Cottage of Ithaca :
Mr. Kanter - Supervisor Valentino , Attorney Barney and I met to discuss this issue. We suggest if
the Town Board decides it is appropriate to pay for survey costs the amount of reimbursement should
not exceed $450-500. This amount is based on the assumption that none of the costs related to the
Tot Lot were appropriate to consider because it was supposed to come to the Town a number of
years ago. The T. G . Miller cost estimates look like portions of Items 1c and le might apply to the
new park area and the park road access . It was difficult to tell exactly what portions were applicable .
Supervisor Valentino and staff never made. definite commitments to Pioneer Development, the
Perry' s or their representatives . We never said we would pay for survey costs . We told them we
would discuss it with the Town Board .
Councilman Klein - I do not recall agreeing to participate in any survey costs . I remember discussing
the setting of some of the monuments . A survey can be drawn to give boundaries . If we want to
figure out where our lot will be there would be some advantage to having the monument set. I can
see $800 to set monuments .
Mr. Kanter - It would be some portion of that.
Attorney Barney - At the time, we were getting acreage more that what we were entitled to based
upon the stage of development. We received twelve acres . The Perry' s were upset about the fact
that they would be paying high assessments on their land because they started subdividing and their
assessments were raised .
Councilwoman Harrison - What are we getting beyond the minimum?
Mr. Kanter - The subdivision for Sterling House development was Parcel A and B in the northeas
corner of the property. In the true sense of residential development it is a facility. The recreation
set aside usually required in a subdivision would be difficult to require. The town is receiving twelv
and one half acres that applies to the remainder of the Perry Farm for any future development.
Attorney Barney - With any park land we need to establish that the subdivision is creating a need for
a park.
TOWN BOARD MINUTES 23 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED " DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Councilwoman Harrison . - I do not want to set a precedent that we would be paying for survey costs
for things that we should be doing anyway. This case meets goals and needs that would not be
happening at this time. It is an advantage. I suggest the Town Board, offer $450 towards the survey.
r. Kanter - Sterling House owes the Town an additional $811 . 50 in past developmental review fees,
e could deduct our payment from the amount owed to the Town for the development fees.
ouncilwoman Harrison - Should we make it clear that we do not want to be setting a precedence?
Attorney Barney - We do not need to go into a lot of detail . There, was a dedication of a substantial
parcel of park land in advance of the time when it might have otherwise been dedicated to the Town .
The advance dedication required some additional surveying and placement of monuments earlier
than the monuments might have otherwise been placed.
Resolution No 209 - Reimbursement Credit Sterlin4 House and Sterling Cotta-ge of Ithaca Proiects:
WHEREAS, Michael Villa of Pioneer Development Company has requested reimbursement for
survey work associated with the recently dedicated Town park land on the Perry site at Trumansburg
and Bundy Road; and
WHEREAS, the governing Town Board has reviewed and discussed the information related to
the request; and
WHEREAS, there was a dedication of a substantial parcel of park land in advance of the time
when it might have otherwise been dedicated to the Town; and
WHEREAS, the , advanced dedication of the said parcel required additional surveying and
placements of monuments earlier than the monuments might otherwise have been placed, now,
therefore, be it
RESOLVED, the Town. Board does hereby authorize a $450. 00 credit to the Pioneer
Development Company for the said surveying and monument setting costs to be used towards the
amount of $811 . 50 owed to the Town of Ithaca for development review fees, provided the balance of
$361 . 50 is paid within thirty days.
MOVED Councilwoman Harrison, SECONDED Deputy Supervisor Grigorov. A vote on the motion
resulted as follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman
tarnson, aye; Councilman Conley, aye, Councilwoman Russell, aye; Councilman Wolff, aye. Carried
nanimous/y.
genda Item No. 20 - Correction/Updates to Town of Ithaca Zonin Map :
Mr. Kanter - The proposed zoning map presented this evening does not have the correct wording
that was previously on the official zoning map for certification . The. updated one will include the
correct wording and certifications.
TOWN BOARD MINUTES 24 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Councilman Klein - Does it have all the property parcels on it?
Mr. Kanter - Yes. It includes the parcel boundaries . These are done by digitizing from survey maps.
Resolution No. 210 - Approval and Acceptance of Revised Zoning Map:
WHEREAS, a number of zoning changes have been enacted through local law by the Tow
Board since the current official Town of Ithaca Zoning May, dated 1117196; and
WHEREAS, a revised Town of Ithaca Zoning Map, dated 1217198 has been prepared and
presented to the Town Board for review, and
WHEREAS, said revised Town of Ithaca Zoning Map also includes one correction to the
current official Town of Ithaca Zoning Map; and
WHEREAS, the Town Board of the Town of Ithaca has reviewed the revised Town of Ithaca
Zoning Map, dated 1217198; and
WHEREAS, this is a Type ll action pursuant to Part 617. 5 (C) (19) and (20) of the New York
State Environmental Quality Review Act (SEQR), thereby not being subject to environmental review,
now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca hereby determines that the revised Zoning
Map, dated 1217198, correctly incorporates changes made to the zoning since the current official
Town of Ithaca Zoning Map, dated 1117196, and further determines that the correction shown on the
revised Town of Ithaca Zoning Map, dated 1217198, is correct; and, be it further
RESOLVED, the Town Board of the Town of Ithaca hereby approves and accepts the revised
Town of Ithaca Zoning Map, dated 1217198, and determines that such map shall be used as the
official Town of Ithaca Zoning Map until superseded by further action of the Town Board, or until
modified by local law.
MOVED Councilman Conley, SECONDED Councilman Wolff. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, absent
during vote, Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Motion
carried.
Agenda Item No. 21 = Consent Items :
Resolution No. 2111A) - 2111N1 - Consent Agenda Items No. 21 (A ) - No. 21 (N) .
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and or/adopt
the resolutions for Consent Agenda Items No. 21 (A) - 21 (1), and 21 (K)-(N) as presented and/or
amended by the Town Board on December 7, 1998. Consent Agenda Item No. 21 (J) will be
considered at the year end meeting on December 3 1, 1998.
i
TOWN BOARD MINUTES 25 DECEMBER 7, 1998
APPROVED = APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor - Grigorov, -aye; Councilman Klein,-- aye; Councilwoman Harrison; -. aye; -
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. ;Carried unanimously.
Town Board Meeting Minutes - 11 /5/98, 11 /16/98
Councilwoman Harrison submitted spelling corrections to the December 5, 1998 minutes.
Councilwoman Grigorov - In the November 5 , 1998 minutes, on the bottom of Page 5 , "Attorney
Barney - In the Linderman Creek Law Suit, the petitioners appealed the adverse decision for Town . "
The Town Board amended the sentence by 'saying , "Attorney Barney - In the Linderman . Creek Law
Suit, the petitioners appealed the adverse decision in favor of the Town . "
Resolution No. 211(A) - Town Board Minutes - 1115198 and 11116198:
WHEREAS, the Town Clerk has presented the Town Board Meeting Minutes for the regular
meeting held on November 5, 1998, and for the special meeting held on . November 16, 1998 to the
Town Board for their review and approval; and
WHEREAS, the Town Board has reviewed the said minutes; now therefore be it
RESOLVED, that the Town Board does hereby approve and adopt the said minutes with the
clerical; corrections and amendment as discussed during the meeting as the official minutes of the
Town Board for the regular meeting held November 5, 1998, and for the special meeting held on
November 16, 1998.
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye, Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye, Councilman Wolff, aye. Carried unanimously.
b. TOWN OF ITHACA WARRANTS.
Resolution No. 211(6) - Town of Ithaca Warrants:
WHEREAS, the warrant with the following numbered listing of vouchers has been presented to
the Town Board for approval of payment; and
WHEREAS, said warrant has been audited for payment by the Town Board, now therefore be
it
RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as
numbered and listed on the warrant.
VOUCHER Xs: No. 2275-2493 Amounts: General Fund - $ 100, 409. 32
f
TOWN BOARD MINUTES 26 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
General Fund Part Town - $23, 961 . 82
Highway Fund _ $46, 570. 86'
Water Fund - $35, 024. 20
Sewer Fund - $ 115, 537. 10
Lighting District Funds - 1 , 143. 88
Trust & Agency Fund $50. 00
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted a
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye, Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye. Councilman Wolff, aye. Carried unanimously.
c. BOLTON POINT WARRANTS
Resolution No. 211 ( c ) - Bolton Point Warrants:
WHEREAS, the warrant with the following numbered listing of vouchers for Bolton Point,
Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) has been presented to the
Town Board for approval of payment; and
WHEREAS, said warrant has been reviewed and audited for payment by the Town Board;
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as
numbered and listed on the warrants.
Voucher No. 682-692 $ 90, 247. 71
No. 693- 761 $ 1570345. 25
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye, Councilman Klein, aye, Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
d. 1998 Year End Budget Transfers (See Attachment #1 )
Resolution No. 211 (D) - 1998 Year End Budget Transfers:
WHEREAS, compliant with standard year end closing practices established and required b
the NYS Comptroller's Office and Government Accounting Auditing and Financial Reportin
Standards the Town Budget Officer has reviewed all over expended appropriations for all operatin
funds as of November 30, 1998 in preparation for the year ending 1998; and
WHEREAS, the Town Budget Officer presents the attached detail of those over expended
appropriations requiring a budget transfer of 1998 funds to the town 's Chief Fiscal Officer and the
governing Town Board for further review and considerations, and
TOWN BOARD MINUTES 27 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
WHEREAS, jointly, the Chief Fiscal Officer and this Town Board have .,reviewed these 1998
Budget Transfers as recommended by the Town Budget Officer; now, therefore; be it
RESOLVED, that this governing Town Board approves and directs the Town Budget Officer to
t cord these transfers to the 1998 Town Budget; and, be it further
RESOLVED, that this Town Board authorizes the Chief Fiscal officer and the Town Budget
fficer to record any other needed transfers which may occur when officially closing the accounting
and financial records of the Town for the year ending December 31, 1998,
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
e. Abstract Deadline Dates 1999
Resolution No. 211 (E1 - 1999 Processing Vouchersllnvoices Cut Off Date:
WHEREAS, in order to facilitate a more efficient and timely method for processing
vouchersfinvoices for the monthly abstracts it is necessary to establish a cut off date for submission
of vouchersfinvoices by vendors, staff, and other service people; and
WHEREAS, the Accounting Department has determined that approximately one week is
needed to properly prepare the vouchers/invoices for approval. of the Town Board at their monthly
meeting; now therefore be it
RESOLVED, the Town Board does hereby adopt the following schedule for the year 1999 as
the last date by all vendors, staff, and other service people to submit vouchers/invoices to the
Accounting Department for presentation to the Town .Board on the Abstract Date:
Processing Voucherllnvoice Cut Off Date *"'For Abstract Date
Wednesday, December 30 Monday, January 11
Wednesday, January 27 Monday, February 8
Wednesday, February 24 Monday, March 8
Wednesday, March 31 Monday, April 12
Wednesday, April 28 Monday, May 10
Wednesday, May 26 Monday, June 7
Wednesday, June 30 Monday, July 12
Wednesday, July 28 Monday, August 9
Wednesday, September 1 Monday, September 13
Wednesday, September 22 Monday, October 4
Wednesday , October 20 Thursday, November 4
Wednesday, December 1 Monday, December 13
**Abstract date is synonymous with Town Board meeting date.
TOWN BOARD MINUTES 28 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
and, BE IT FURTHER,
RESOLVED, voucherslnvoices must be submitted not later than 12:00 p. m. on the Processing
Voucher/Invoice Cut Off Date; and it is further
RESOLVED, any emergency or extraordinary vouchersfinvoices will be considered as deeme
appropriate by the Chief Fiscal Officer and the Budget Officer.
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye, Councilman Wolff, aye. Carried unanimously.
f. Approval of Enrollment, PHP Dental Insurance for Part time Employees
Resolution No 211 0 " Approval of Part Time Employees Enrollinq in Town 's Dental Plan:
WHEREAS, the Town has been offering dental insurance for several years to the full time
employees, retirees, and elected officials with the Town contributing 0% to the cost of the premium
and the said persons paying 100% of the premium through payroll deduction; and
WHEREAS, it is stated in the Town 's Personnel Manual that part time employees who work
less than half time are not eligible for any vacation, personal, sick, or holiday pay and are not eligible
to participate with the health or dental insurance; and
WHEREAS, a part time employee has requested to be eligible to participate with the Town 's
dental plan since the said employee would be paying 900% of the premium; now therefore be it
RESOLVED, that the Town Board of the Town of Ithaca does hereby authorize part time
employees to participate in the Town 's dental plan, with 100% of the premiums being deducted from
the employee 's pay, and be it further
RESOLVED, the Human Resources Specialist is directed to notify all part time employees of
this option, and modify this policy in the Personnel Manual to reflect the approved change.
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
g. Permanent Appointment of Environmental Planner
Resolution No. 211 (a) - Rebular Appointment of Environmental Planner.
WHEREAS, Susan Ritter has worked for the Town of Ithaca as an Environmental Planner
provisionally since her appointment on January 12, 1998, and
TOWN BOARD MINUTES 29 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
WHEREAS, Ms. Ritter has successfully completed the competitive exam for Environmental
Planner and is first on the eligible list; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the regular full time
appointment of Ms. Ritter as Environmental .Planner, effective date of civil service certification,
11/12198; and be it further
RESOLVED, a twenty six (26) week probationary period applies and shall end effective May
13, 1999, with no further Town Board action required if there is successful completion of the
probationary period determined by the Director of Planning; and be if further
RESOLVED, the said position shall be in job . classification ON" at the 1998 hourly wage of
$ 16. 41, with full time benefits.
MOVED Councilman Klein, SECONDED Councilman Conley. A , vote in the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye, Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
h. Promotional Appointment Highway Laborers to Motor Equipment Operators
Resolution No. 211(h) - Promotional Appointment to Motor Equipment Operator.
WHEREAS, there are currently vacancies in the title of Motor Equipment Operator for the
Highway/Parks Department; and
WHEREAS, the Highway Superintendent feels that Eric A. Griffin, who has been a laborer
since July 29, 1996, has shown the necessary skills and responsibility to perform the duties of a
Motor Equipment Operator; now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the appointment of
Mr. Griffin as full time Motor Equipment Operator in the job classification "H" effective January . 1.
1999, at $ 10. 50 per hour; and be it further
RESOLVED, per Civil Service requirements, an 'eight week minimum probationary period
applies, f not to exceed twenty six weeks, during which a performance appraisal 4 by . the Highway
Superintendent will be completed to determine regular employment status. No further action by the
Town Board will be required upon . successful completion of probation. Full time benefits are
ntinued.
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
ollows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; d Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
Resolution No. 211 0) - Promotional Appointment to Motor E ui ment Operator
TOWN BOARD MINUTES 30 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
WHEREAS, there are currently vacancies in the title of Motor Equipment Operator for the
Highway/Parks Department; and
WHEREAS, the Highway Superintendent feels that David J. Boyes, who has been a laborer
since July 1, 1996, has shown the necessary skills and responsibility to perform the duties of a Mot
Equipment Operator; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the appointment
Mr. Boyes as full time Motor Equipment Operator in the job classification "H" effective January 1,
1999, at $ 10. 50 per hour, and be it further
RESOLVED, per Civil Service requirements, an eight week minimum probationary period
applies, not to exceed twenty six weeks, during which a performance appraisal by the Highway
Superintendent will be completed to determine regular employment status. No further action by the
Town Board will be required upon successful completion of probation. Full time benefits are
continued.
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Ghgorov, aye; Councilman Klein, aye, Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
i . Ratification of Vacation Policy
Resolution No. 211 ig) - Modification of Personnel Manual - Vacation Policy:
WHEREAS, the vacation policy was discussed at the October 20, 1998 Personnel Committee
Meeting at the request of the Southern Cayuga Lake Intermunicipal Water Commission, and
WHEREAS, it was discussed to consider a change in the way vacation time is accrued and
posted so that the employees will be credited with the time they earn for completing a month on the
First of the following month rather than waiting and having to complete the entire year in order to earn
vacation time; and
WHEREAS, the Personnel Committee recommends a monthly accrual system, like sick time
accrual, in place of the lump sum allotment system for vacation time that is currently in place, now
therefore be it
RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attache
modification to the August 11, 1997 Personnel Manual, and be it further
RESOLVED, there would not be any change made to the vacation schedule as a total of wha
an employee can earn based on years of service only to the process . in which an employee earns the
time; and be it further
TOWN BOARD MINUTES 31 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
RESOLVED, the Human Resources Specialist is hereby authorized and directed to
incorporate the said policy into the Town of Ithaca Personnel Manual and distribute a copy of the said
policy amendment to each Town employee.
OVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
ollows: Deputy Supervisor Grigorov, aye, Councilman Klein, aye, Councilwoman Harrison, aye,
ouncilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
j. Attendance Association for Towns Annual Meeting
Mrs. Noteboom - The resolution presented does not have the full listing of those people who wish to
attend the annual meeting. The Board can consider it this evening or postpone this item until I have
received notification of all those who are attending . There is a special Storm Water Workshop and it
which requires special registration . Anyone who is willing to share a room should indicate so on their
application , along with the name of the person they will be sharing with .
The Town Board decided to postpone consideration of this item until the year end meeting.
k. Approval of Floating Holiday for 1999
Resolution No. 211(x) - Approval of 1999 Floating Holiday for Employees:
WHEREAS, the annual poll of Town employees to determine their preference for the 1999
floating !, holiday has been completed; and
WHEREAS, the employees voted for Friday, July 2, 1999 as their preference of the floating
holiday for the coming year; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca hereby approves the date of Friday, July
2, 1999 'as the 1999 floating holiday for the Town of Ithaca employees.
MOVED!, Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: !Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye,
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
1 . Memorandum of Understanding : NYSDEC for Maintenance of Streams :
esolution No. 211 I - Memo of Understanding: New York State Department of Environmental
Conservation:
WHEREAS, it is necessary that the Town of Ithaca and the New York . State Department of
Environmental Conservation (NYSDEC) establish an agreement of cooperation for the protection of
the water resources of certain classified water in New York State as set forth in Title 5 of Article 15 of
the Conservation law on a yearly basis; and
_ i
TOWN BOARD MINUTES 32 DECEMBER 7 , 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
WHEREAS, the present Memorandum of Understanding with the NYSDEC expires on
December 31, 1998; and
WHEREAS, the Town Board, Attorney for the Town, and Town Engineer have reviewed and
approved the referenced Memorandum of Understanding with the NYSDEC for the period January 1
1999 through December 31, 1999; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca hereby authorizes and directs the Tow
Supervisor to execute the said Memorandum of Understanding with the NYSDEC for the period
January 1, 1999 through December 31, 1999.
MOVED Councilman Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
m. Participation in Keeping Track Program
Resolution No 211M - Approval for Conservation Board Member to Participate in "Keeping Track"
Program:
WHEREAS, environmental education programs have proven to be valuable experience for the
Town 's Conservation Board Members, and
WHEREAS, the "Keeping Track" program will be hosting six full day training workshops to
teach seventeen local (Tompkins County) participants the methodology of tracking wildlife and
identifying important biological corridors in their community, scheduled to take place on 1118199 -
1/19199, 3126199 - 3/27198, and 1/14100 - 1/15100, and
WHEREAS, it will be beneficial to the Town to send a member of the Conservation Board to
this program, and
WHEREAS, the current Conservation Board budget includes sufficient funds for this purpose,
now therefore be it
RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attendance
of Kara Hagedorn, Chair of the Conservation Board, to six full day. "Keeping Track" program
workshops scheduled to take place on 1118199 - 1119199, 3126199 - 3127199, and 1114100 - 1115100 at
a cost not to exceed $570. 00, which includes registration ($ 165) for , the year long program, an
travel expenses for the weekend of 1118199, including hotel accommodations (3 days @ $60 pe
night), per diem for meals (3 days @ $30 each) and mileage reimbursement (900 +/- miles @ $. 1
( 3012 for car pooling) _ $ 135), and other travel related expenses, using , 1998 budget monies for
Account 88020. 407, and encumbering the total expenditure of $570. 00 . into 1999.
TOWN BOARD MINUTES 33 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 : APPROVED - APPROVED - APPROVED
MOVED Councilman , Klein, SECONDED Councilman Conley. A vote on the motion resulted as
follows: Deputy Supervisor Gngorov, aye, Councilman Klein, aye, Councilwoman Harrison, aye,
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.le Fire Protection Main Service, Annual Sprinkler System Charge.
j lfred Carvill , Budget ,Officer - The partners of Bolton Point have elected to do the sprinkler billing
dividually. The Town of Ithaca is asking Bolton Point to process our collection by including it in the
March 1 billing . We are not changing the agreement. We are changing the mode of charging for the
sprinklers.
Mr. Walker - The payment is made to Bolton Point?
Mr. Carvill - We do the quarterly invoicing and billing for Bolton Point.
Resolution No. 211 (n) " Fire Protection Main Service Annual Sprinkler System Charge:
WHEREAS, under the "Consolidated Agreement of Municipal Cooperation . . . for those
participating partners and owners of the Southern Cayuga Lake Intermunicipal Water Commission,
each municipality is authorized to assess "an annual charge of $20. 00 per diameter inch for each fire
protection main serving a sprinkler system. . . '; and
WHEREAS, the Town of Ithaca and the other four municipal partners have been charging
those respective water users by way of direct invoicing; and
WHEREAS, annually the Town prepares a manual invoice for. some- 32 individuals and
institutions. These charges total $3, 700 and are an assessment due to SCLIWC with the Town of
Ithaca merely acting as collector; and
WHEREAS, the preparation of these invoices consumes a fair amount of preparation time not
to mention the continued monitoring of both collected and uncollected funds; and
WHEREAS, the Town Supervisor and Budget Officer seek the direction and authorization of
this governing Board to apply this annual charge to the March 1st water and sewer billing of each
calendar year and discontinue the practice of separate direct customer invoices; now, therefore, be it
RESOLVED, that after discussion and consideration this governing board approves and
uthorizes that this annual charge be included in the March 1st water and sewer billing of those
respective users; and, be it, further
RESOLVED, that a certified copy of this resolution be forwarded to the administrative water
and sewer billing department of SCLIWC.
TOWN BOARD MINUTES 34 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
MOVED Councilman Klein, SECONDED Councilman . Conley. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye,
Councilman Conley, aye, Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
Agenda Item No. 22 - Report of Town Officials :
a. Town Clerk/Receiver of Taxes. (See Attachment #2)
Mrs . Noteboom - Everything is underway for tax collection . Williamson Law . Book, our software
provider, is in the process of doing the program updates with the County. They have devised a way
to comply with the new STAR law.
The STAR legislation requires that each property owner receive a breakdown of the taxes.
Williamson Law Book has been able to change the program so that after a payment is posted it will
automatically print the receipt with the necessary information .
In previous years , the County has required us to hand write payments in the tax roll . This process
always took at great deal of staff time and effort. The County has now agreed to allow the software
to be programmed to print out a listing of the taxes paid by parcel number in the same order as the
tax roll . These pages will be placed at the beginning of the tax roll so that anyone researching
payments will not have to sort through the roll . It also will eliminate the need to had write payments
in the roll . It has taken several years for the County to agree to this method , and is a major
accomplishment to have them agree .
b. Highway Superintendent. (See Attachment #3)
Councilman Klein - Is Christopher Lane complete?
Mr. Noteboom - It is almost completed . Only the seeding needs to be done. The Public Works
Committee did not meet last Tuesday. Councilman Klein asked about having a meeting on
December 15.
Councilman Klein - A meeting on December 15, at. 8 : 00 a. m . is fine .
c. Director of Engineering. (See Attachment #4)
Mr. Walker - Thomas Associates completed a composite of the entrance configuration for the new
portion of the Post Office in the new Town Hall. It has a glass atrium against the walls. An existin
window opening will be used as a doorway. The doorway inside will be the left hand window.
Councilwoman Russell - Are they trying to match a color on the building?
Mr. Walker - The current windows are dark brown, and they will try and match those. Postal
authorities are getting ready to put the complete design together. After the first of the year we will be
TOWN BOARD MINUTES 35 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
meeting with members of the Historic Preservation agency. We did not receive a grant for Historic
Preservation,
Mr. Kanter - We are looking at other possible funding sources.
r. Walker - It has been suggested that they have a sign over the main door of the Post Office. The
own has final approval regarding the exterior of the building.
Councilman Klein - Landscaping can be done to make the appearance follow through .
Mr. Kanter - We will be having meetings with officials from the City, and the design proposals will be
sent to the State for their review.
Councilman Conley - Are you meeting with the City Historic Preservation?
Mr. Kanter - Yes. We are doing an informal review as a courtesy.
Councilman Klein - Do we have a timeline from the architects for the Town?
Mr. Walker - " No. "
d. Director of Planning. (See Attachment #5)
Deputy `�Supervisor Grigorov - I found the entrance to Longview Trail ( Ithacare).
Mr. Kanter - The trails go to an area behind the building and it has a gorgeous view of the lake. We
are awaiting on a formalized agreement from-Ithacare on the accessibility provision .
The Metropolitan Planning Organization is going to play a much stronger role in forwarding initial
project recommendations to the State for review. The State is going to be setting up a review
committee and has asked the MPO for nominations to serve on the committee. The MPO Director
has suggested that George Frantz be nominated to serve on the committee.
Mr. Frantz' name would be sent to the State as a candidate to be nominated to this review
committee. It involves three to five meetings in Albany over a five to seven month period. There
might be an additional training session , and his serving would involve payment of travel. expenses
and meals. It would be well worth it to have a local representative on the committee. This committee
s to review the grant applications that will be made under the 221 Enhancement Program . It is the
egional review committee.
eputy Supervisor Grigorov - What happens if the Town of Ithaca is applying for a grant?
Mr. Kanter on Mr. Frantz would not be allowed to vote on it. Projects are divided and assigned to
different people . The Town would benefit by having an "additional eye" on the process.
TOWN BOARD MINUTES 36 DECEMBER 7 , 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Councilman Klein - Is Mr. Frantz willing to be on the committee?
Mr. Kanter - "Yes. "
e. Director of Building/Zoning. (See Attachment #6)
Mr. Frost - Longview ( Ithacare) has marked December 17 , for entire completion of the buildin
They are 75% occupied .
Deputy Supervisor Grigorov - Will they have full occupancy?
Mr. Frost - Seventy five percent of the rooms are now occupied . On December 17 , the entire
building will be available for occupancy.
f. Human Resources Specialist. (See Attachment #7)
Mrs. Drake - Open enrollment for health insurance coverage is available until December 15 .
g. Budget Officer. (See Attachment #8)
Mr. Carvill - We should be receiving $52 , 000 more of sales tax revenue than we budgeted . Our
mortgage tax came in at $64 , 000 more. Discussions with Dave Squires indicate all of the excess
was due to group financing of mortgages.
Last December, Mr. Noteboom and I undertook investigating the . light districts. NYSEG provided a
complete listing of where the lights are located . We had a meeting with NYSEG representatives and
it was determined that the town does not owe them money and they do not owe us .
It was also discovered that there are about two hundred mercury vapor lamps within the town which
can be changed over to move efficient effective lighting . I have asked NYSEG representatives to
provide a cost study of the efficiency of changing the lights.
Councilman Klein - Will NYSEG charge the Town to change the lighting?
Mr. Carvill - NYSEG will pay for five light replacements a year. If we would like to be more
aggressive based on the cost savings , I am sure there would be shared costs . If there is an
electrical power failure or the lights have gone down their interest is in getting the light to work, not
whether it is two hundred fifty amp light or a four hundred amp light.
Councilman Klein - The new lights are much more efficient and will save a great amount of energy.
Councilwoman Harrison - How do the different types of lights impact on reflection 'issues?
Mr. Kanter - The bulb type has something to do with the amount of intensity of light reflecting off the
ground .
TOWN BOARD MINUTES 37 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
Mr. Carvill These lights cast more lighting and less shadowing . They disperse more light around
objects rather than from a frontal direction.
Councilwoman Harrison - Could you ask questions about reflections toward the sky?
ouncilwoman Russell - They did not seem flexible when we reviewed lighting for the Chase Lane
ighting District.
Mr. Walker - They will put up any kind of fixture when the someone helps . pay for it. NYSEG has
scheduled replacement of three or four fixtures. More decorative fixtures have an extra cost. When
they first install their lights there is no capital cost up front, it is included in the annual fee. The
amount paid per light includes the energy usage, the fixture, capital costs, and maintenance.
Agenda Item No. 23 - Report of Town Committees :
Councilman Wolff - I attended the Cable Commission meeting . The Finance Committee is going to
enforce 1994 provisions to collect money from each of the Intermunicipal Commission members.
The Town of Ithaca is scheduled to pay $10 per subscriber or a total town wide of $413. 1 do not
know when this will go into effect. This money pays for copies, mailings, and mileage
reimbursements. A technology audit is being conducted of the various Inter-nets and School nets.
Mrs. Noteboom - Tompkins County has written to each municipality asking them to send a
representative to some meetings to discuss the future of the Recreation Partnership. The members
of the partnership present at the last meeting requested that we have one member of our partnership
at the ; meeting , along with our Chair. They asked if Councilwoman Russell would be willing to
represent us , and she has agreed to do so.
At the last meeting we approved the appointment of an advisory person to the Recreation
Partnership. This person will not have voting rights. He lives in the Town of Ithaca and is interested
in being on the board as an official member in the future. . Now he will be an advisor.
The partnership members asked me to give a report at the next meeting on what a Joint Activity Fund
consists of. The Mayor, Supervisor Valentino and other Supervisors have agreed that whatever
happens after 1999; there will be a Joint Activity Fund ,
Councilwoman Russell - Are you going to prepare a written report on the Joint Activity Fund?
trs. Noteboom - We have books from the State Comptroller's Office that describe what . a Joint
Activ' ity 'Fund is. I will use those to provide the information .
ouncilwoman Russell - The COWMAC 11 met . with Paul Langerman , Project Manager of the
gricultural Facility in Canada. Mr. Langerman explained the use of steam sterilization technology
for dealing with the carcass load. It was a very educational meeting. They had . a very open public
process when they built the facility in the center of Winnipeg . They involved the public from the start.
i
TOWN BOARD MINUTES 38 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED APPROVED
It was very different from the process that evolved here . He could not understand why it has taken
us so long to reach this conclusion .
Deputy Supervisor Grigorov - Did it work out well?
Councilwoman Russell - Yes. It is up and running . They use the steam sterilization technology onl
in the facility. He considers the chemical technology more redundancy than is required . He sai
design phase would only take six months once they were up and running . The community member
are glad to hear that because we had thought the entire construction phase and accrual process
could take up to seven years. There is a lack of understanding as to why. Both of these
technologies have been approved separately.
Mrs. Noteboom - Each Town Board member should please notify Supervisor Valentino about the
committees they would like to be on in 1999.
Agenda Item No. 24 - Town Board Meeting Dates for 1999:
Mrs . Noteboom - The close out meeting in 1999 will be on Thursday, December 31 because of the
holiday.
Resolution No. 212 - Schedule of 1999 Town Board Meetin4s:
BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby adopts the
following schedule of meetings for the Town Board for the year 1999:
The Town of Ithaca Town Board meets the first Monday, following the first Tuesday of each
month, with the exception of those meetings related to the budget, year end, and conflicts with
holidays.
Monday, January 11
Monday, January 25 - Special Meeting, 1999 Priority Work Plan
Monday, February 8
Monday, March 8
Monday, April 12
Monday, May 10
Monday, June 7
Monday, July 12
Monday, July 26 - Special Meeting, Budget Priorities for 2000
Monday, August 9
Monday, September 13
Monday, October 4 - Consideration of Preliminary Budget.
Thursday, November 4 - Consideration of Final Budget.
Monday, December 13
Thursday, December 30 - Year End Close o Out
and, be it further
i
TOWN BOARD MINUTES 39 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
RESOLVED, that all such meetings will be scheduled to commence. at 5.30 o 'clock p. m. ,
except the December 30, 1999 meeting which will be scheduled for 10:00 o 'clock a. m.
MOVED Councilman Wolff, SECONDED Councilwoman Russell.. A vote on the motion resulted as
follows: . Deputy Supervisor Gngorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye; Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
Agenda Item No. 25 - EXECUTIVE SESSION :
Motion made by Deputy Supervisor Grigorov, seconded by Councilman Wolff to enter into Executive
Session to discuss personnel matters, and to receive advice protected by the attorney-client privilege
from the Attorney for the Town regarding awarding of insurance bids. Carried unanimously. The
Board entered Executive Session at 9: 20 p. m .
Motion made by Councilwoman Harrison , seconded by Councilman Wolff to resume regular session .
Carried unanimously. The Board resumed regular session at 9: 40 p. m.
Resolution No. 213 - Approval of Insurance Proposal for 1999:
WHEREAS, the proposals from six insurance agents have been received and evaluated by
the Human Resources Specialist; and
WHEREAS, the evaluation consisted of cost and coverage comparisons as well as the degree
of expected service and the agent's experience with municipal insurance; and
WHEREAS, the Human Resources Specialist has obtained very favorable recommendations
from 'several sources praising the service provided by the Ithaca Agency; and
WHEREAS, the Ithaca Agency is the recommended agent for submitting , the most
comprehensive package for the best cost and coverage and currently serves several municipalities
including City of Ithaca, Village of Cayuga Heights, and the Southern Cayuga Heights Intermunicipal
Water Commission; now therefore be it
RESOLVED, MatL the Town Board of the Town of Ithaca does hereby approve the insurance
proposal submitted by the Ithaca Agency Division of Haylor, Freyer & Coon, Inc. , effective January 1,
1999, for a cost of $42, 617. 90, to be expended between the A1910. 400, B1910. 400, DB 1910. 400,
F1910. 400, and G1910. 400 appropriation accounts .
MOVED Councilman Wolff, SECONDED Councilwoman Russell. A vote on the motion resulted as
follows: Deputy Supervisor Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye;
Councilman Conley, aye, Councilwoman Russell, aye; Councilman Wolff, aye. Carried unanimously.
Agenda Item No. 26 - ADJOURNMENT:
TOWN BOARD MINUTES 40 DECEMBER 7, 1998
APPROVED - APPROVED - APPROVED - DECEMBER 31, 1998 - APPROVED - APPROVED - APPROVED
As there was no further business to come before the Town Board, a motion was made by
Councilman Wolff, seconded by Councilwoman Russell to adjourn . Carried unanimously,
Deputy Supervisor Grigorov adjourned the meeting at 9 : 43 p. m .
Respectfully submitted,
Joan Lent Noteboom ,
Town Clerk
"NEXT REGULAR MEETING - January 11 , 1999 at 5 : 30 p . m .
**SPECIAL MEETING - December 31 , 1998 at 5: 30 p. m .
"Minutes Transcribed by Carrie L . Coates.
ATTACHMENT 41
TOWN OF ITHACA
BUDGET TRANSFERS
AS OF NOVEMBER 30, 1998
GENERAL TOWNWIDE FUND
TO: TOWN BOARD Al 010.400 CONTRACTUAL 226.49
JUSTICES Al 110.400 CONTRACTUAL 682. 42
Al 110. 405 LAWBOOKS 532. 53
A1110.408 POSTAGE 163. 87
Al 110.415 TELEPHONE 580. 89
SUPERVISOR Al 120.400 CONTRACTUAL 732. 05
ACCOUNTING A1316. 101 OVERTIME 7157
A1316.400 CONTRACTUAL 38. 52
Al 316.408 POSTAGE 212.38
AUDITORS Al 320.400 CONTRACTUAL 51174. 73
TOWN CLERK A1410.408 POSTAGE 384.25
A1410.410 CONF & MILEAGE 166. 77
PERSONNEL Al 430.408 POSTAGE 142. 17
ENGINEERING A1440.400 CONTRACTUAL 726. 97
A1440.404 VEHICLE MAINTENANCE 5. 33
A1440.408 POSTAGE 26.80
Al 440.410 CONF & MILEAGE 38.02
A1440.450 GASOLINE 7. 34
RECORDS MGT A1460.200 EQUIPMENT 2, 517.93
BUILDINGS A1620.400 CONTRACTUAL 375.62
CTRL COMMUNICATION A1650. 400 CONTRACTUAL 33. 89
CTRL STOREROOM Al 660.400 CONTRACTUAL 40.02
A1670.409 LEGAL ADS 274.92
SPECIAL ITEMS A1920.401 TAX ASSESSM'TS 981 .69
PUBLIC SAFETY A3120.400 CONTRACTUAL 250. 00
TRANSPORTATION A5010.400 CONTRACTUAL 11151 . 50
A5010.420 DUES & PUBLICATIONS 67. 10
HIGHWAY GARAGE A5132.408 POSTAGE 8.25
STREET LIGHTING A5182.400 CONTRACTUAL 11141 .48
EMPLOYEE BENEFITS A9040. 800 WORKERS COMP 21688. 92
TOTAL OVER DRAWN 19, 446. 42
FROM: PUBLIC SAFETY A3120.450 CITY POLICE CONTRACT 19,446.42
TOTAL TRANSFER 192446.42
Pagel
GENERAL PART TOWN FUND
TO: ATTORNEY B1420.400 CONTRACTUAL 197106.63
CTRL COMMUNICATION B1650.400 CONTRACTUAL 19159.05
PRINTING & MAILING 81670.400 CONTRACTUAL 121 . 94
81670.401 COPIER MAINTENANCE 30.77
B1670.402 ' COPIER PAPER 74.85
81670.407 POSTAGE 78.46
SPECIAL ITEMS B1940.401 PURCHASE - PARKLAND 600.00
PARK MAINTENANCE B7140.202 SMALL EQUIPMENT 330. 00
ZONING B8010.400 CONTRACTUAL 68.81
B8010.401 PHOTOS 58.66
68010.403 CONF & MILEAGE 76.23
B8010.404 VEHICLE MAINTENANCE 291 .40
B8010.408 POSTAGE 154.28
B8010.415 TELEPHONE 399.27
B8010.420 DUES & PUBLICATIONS 67. 00
B8010.450 GASOLINE 358. 52
PLANNING B8020.200 EQUIPMENT 1 ,075. 00
88020.420 POSTAGE 764. 79
TOTAL OVER DRAWN 24,815.66
FROM: CTRL COMMUNICATION B1650.200 EQUIPMENT 500.00
CTRL STOREROOM B1660.200 EQUIPMENT 500. 00
81660.400 CONTRACTUAL 27000.00
PRINTING & MAILING B1670.408 POSTAGE 31000.00
B1670.410 PRINTING 11500.00 .
CTRL DATA PROCESSING B1680.200 EQUIPMENT 2, 950.00
61680.403 TRAINING 19500.00
B1680.404 CONSULTING 21000.00
SPECIAL ITEMS B1910.400 UNALLOCATED. INS 11000.00
PARK MAINTENANCE B7140.408 CONF & MILEAGE 99. 00
67140.440 SAFETY TRAINING 366.66
PLANNING 88020.402 SOFTWARE 10500. 00
68020.404 VEHICLE MAINTENANCE 300. 00
B8020.406 PLANNING STUDY 71000. 00
B8020.408 DUES & PUBLICATIONS 600.00
TOTAL TRANSFER 24,815.66
Page 2
HIGHWAY FUND
TO: GENERAL REPAIRS DB5110. 100 REGULAR 13,967.63
PERMANENT IMP'MTS DB5112. 100 REGULAR 13,921 .23
DB5112. 102 OVERTIME 21782.00
DB5112.453 ROAD REPAIRS 71033.89
MACHINERY DB5130..202 SMALL EQUIPMENT 1 , 131 .67
BRUSH & WEED DB5140. 102 OVERTIME 293. 12
DB5140.400 CONTRACTUAL 11077. 50
SNOW REMOVAL DB5142.456 MEAL REIMBURSEMENT 330. 16
TOTAL OVER DRAWN 40, 537.20
FROM: MACHINERY DB5130.200 LARGE EQUIPMENT 40, 537.20
TOTAL TRANSFER 40, 537.20
i
i
I'
I
Page 3
WATER FUND
TO: WATER ADMINISTRATION F8130. 100 REGULAR 11304. 00
F8310.400 CONTRACTUAL 548.64
TRANSMISSION / DIST F8340. 102 OVERTIME 11070.45 .
F8340.200 EQUIPMENT 21207. 59
F8340.404 VEHICLE MAINTENANCE 28.62
F8340.450 GASOLINE 19321 . 38
F8340.471 LINE MAINTENANCE 112,582.87
F8340.490 WATER REFUNDS . 315.09
WATER SUPPLY F8350.473 CITY OF ITHACA 156,804.36
EMPLOYEE . BENEFITS F9040.800 WORKERS COMP 324.69
INTERFUND TRANSFERS F9901 .902 GENERAL FUND 11411 .00
TOTAL OVER DRAWN 177,918.69
FROM: REFUND OF PRIOR YEAR F2701 REVENUE 1671739.90
TRANS / DISTRIBUTION F8340.480 CAPITAL IMPROVEMENT 101178.79
TOTAL TRANSFERS & BUDGET AMENDMENT 177,918.69
THE PROPOSED REVENUE ADJUSTMENT REPRESENTS AMENDING THE 1998
BUDGET, THIS REQUIRES A BUDGET JOURNAL ENTRY TO THE ACCOUNTING
RECORDS,
SEWER FUND
TO: ADMINISTRATION G8110. 100 REGULAR 792.00
G8100.400 CONTRACTUAL 420.00
SANITARY SERVICES G8120; 102 OVERTIME 980.00
G8210.200 EQUIPMENT 21377. 85
G8120.450 GASOLINE 11399.83
G8120.490 SEWER REFUNDS 353.00
EMPLOYEE BENEFITS G9040. 800 WORKERS COMP 114. 03
INTERFUND TRANSFERS G9901 . 901 GENERAL FUND 11411 .00
TOTAL OVER DRAWN 79847.71
FROM: SANITARY SEWERS G8120,484 CAPITAL IMPROVEMENTS 7,847.71
TOTAL TRANSFER 71847. 71
Page 4
TOWN CLERK ' S MON 'T' HLY REPORT
TOWN OF 1TIlACA , NEW YORK NOVEMBER , 1998
TO THE SUPERVISOR : PAGE 1
Pursuant to Section 27 , Subd I of the Town Law , 1 hereby make the following statement of all fees and moneys received by me
in connection with my office during the mouth stated above , excepting only such fees and moneys the application and payment
of which are otherwise provided for by law : ✓
1998 SPORTING LICENSES
1999 SPORTING LICENSES 4 . 00
4 MARRIAGE LICENSES NO . 98055 TO 98058 35 . 00
AGRICULTURE REPORT
COPY AERIAL PHOTOS
24 MISC . COPIES 9900
COMPREHENSIVE PLAN
ENVIRONMENTAL REVIEW
4 MARRIAGE TRANSCRIPT 40 . 00
NOISE ORDINANCE
RETURNED CHECK — CLERK
RETURNED CHECK—TAXES
RETURNED CHECK— W&S
OPEN SPACE REPORT
POSTAGE
1 SIGN ORDINANCE 3 . 00
SUBDIVISION REGULATIONS
11 TAX SEARCH 55 . 00
WATER & SEWER SEARCH
I ZONING ORDINANCE 8050
A1255 TOTAL TOWN CLERK FEES 154 . 50
A1555 73 DOG ENUMERATION @ $ 1 . 00 73 . 00
A1556 1 SPCA CONTRACT 322 . 28 �r
A1557 SPCA IMPOUND FEES
i
A2530 GAMES OF CHANCE LICENSES
BINGO LICENSES
BINGO FEES 12 . 33
A2540 TOTAL A2540 12 . 33
A2544 73 DOG LICENSES @ $ 2 . 00 146. 00
Paid to Supervisor for General Fund 780 . 11 T
Paid to NYS DEC for 1999 Sporting. License's 43 , 00 .
Paid to County Treasurer for Dog Licenses 106 . 72 b
Paid to Ag & Markets for Dog Licenses 24 . 00
Paid to NYS Health Depar-tment for Marriage Licenses 45 . 00
Paid to State Comptroller for Games of Chance Licenses
Paid to State Comptroller for Bingo Licenses
Total Disbursements 926 . 83
DECEMBER 11 1998 l.. �C-��i t 'u h;c_ 6/d yL .7C er , SUPERVISOR
STATE OF NEW YORK , COUNTY OF TOMPKINS , TOWN OF ITHACA
JOAN LENT NOTEBOON , being duly sworn , says that she is the Clerk of the T01N OF ITHACA
that the foregoing is a full and true statement of all Fees and Moneys received by her during the month above stated ,
excepting only such Fees the application mad payment of which are otherwise provided for by law . , � l
Subscribed and sworn to before me this .. , .1n. -
}tI, day of 7cl ie mhos r t Chi Mary J. Saxton Town Clerk .
3a�'tary Public, State of New York ATTACHMENT # 2
-. . Registration i01SA5044003
AuaNfled 4n 71oga Cou ty�
Note y�bru/Councilman My Commission Expires ci�r
Sheet2
Town Clerk Fees 1998
Monthly Reports
Town Clerk Fees Dog Enumeration SPCA Contract Dog Impound Fees Bingo Dog License Apport . Totals
A1255 A1555 A1556 A1557 A2540 A2544
January $ 118 .75 $ 98.00 $ 450. 35 $ - $ - $ 196 .00 $ 863. 10
February $ 208.65 $ 72.00 $ 327 . 30 $ 50 . 00 $ 8.03 $ 144. 00 $ 809. 98
March $ 178 . 80 $ 103.00 $ 560 .98 $ 30. 00 $ 63.09 $ 206. 00 $ 1 , 141 . 87
April $ 104.75 $ 70.00 $ 355.48 $ 50 .00 $ 213. 37 $ 140.00 $ 933 .60
May $ 291 .40 $ 78 .00 $ 371 .80 . $ 100. 00 $ 16 . 16 $ 156.00 $ 19013 . 36
June $ 251 . 30 $ 86 . 00 $ 491 . 15 $ 20. 00 $ 6 . 50 $ 172 .00 $ 1 , 026 . 95
July $ 353. 75 $ 69 . 00 $ 322.28 $ 50. 00 $ 43 . 80 $ 138 .00 _$ _ 976 . 83 _
August $ 208 . 15 $ 82 . 00 $ 375. 85 $ 60 . 00 $ 31 . 05 $ 164 .00 $ 921 .05
September $ 192 . 10 $ 80 . 00 $ 377 . 80 $ 20. 00 $ 18 .26 $ 160 .00 $ 848 . 16
October $ 177 . 25 $ 92 . 00 $ 445 .60 $ 50 . 00 $ 220. 74 $ 184 .00 $ 11169 . 59
November $ 154 .50 $ 73 .00 $ 322.28 $ - $ 12 . 33 $ 146 . 00 $ 708 . 11
December
Year to Date $ 21239 .40 $ 903.00 $ 40400 . 87 $ 430.00 $ 633 . 33 $ 11806 . 00 $ 10 ,412 .60
Page 1
Memorandum Agenda #22 A
DATE: December 2, 1998
TO: Joan Noteboom
FROM: Lisa B . Titti
CC: Town Board
RE: NetworktRecord Management report to Town Board
• Grant writing. Acquiring bids for network design to be including in SARA grant
application for Records Creation and System . Design.
• Continue to index Town Justice files from basement in preparation for inventory.
• Attended two SARA Workshops: Electronic Document Imaging and SARA Grant
Writing.
• Completed ISP (Internet Service Provider) change to Clarity Connect and install of
Eudora Pro Email software as standard POP (Post Office Protocol mail program)for
the Town.
• Completed software inventory and licensure status. Creating manual library for each
computer user.
• Planning Dept. ' s peemo-peer network install delayed until first week of Dec.
i
Agenda Item 22b
HIGHWAY DEPARTMENT'S MONTHLY REPORT, NOVEMBER 1998
TOWN OF ITHACA TOWN BOARD MEETING, DECEMBER 8, 1998
Highway Superintendent' s
This month the crews spent 96 hours of time hot patching, 70 hours putting down shoulders, 74.5
hours of time working at the salt shed, and 351 hours of time on miscellaneous jobs in General
Repairs.
We spent 109 hours of time finishing up at Honness Lane .
During the month of November we crniducted our semiannual leaf collection. This took 423 hours of
time.
We worked 16 hours of time on the Dewitt Pond Storm Water Management Project. This project has
been! completed except for some plantings and landscaping that will be done in the spring. We have
beenworking on Christopher Lane Storm Water Management Project this month also . For the month
of November, we spent 512 hours of time on this project. This project should be completed by the
end of the year, with the exception of lawn repairs.
i
We worked 13 hours and 4 overtime hours on sewer maintenance. There was a sewer pipe that was
broken, which warranted the overtime hours. We worked 91 hours of time and 26 .5 hours of
overtime . There were several water breaks this month--Pine Tree Road, Blackstone Avenue, and
Warren Road . The landscape restoration for this will be done in the spring.
We worked 165 hours of time on machinery/ velucle maintenance.
Parks Maintenance Manager's
This month we started work on the Iacovelli Park. We have leveled off an area for a full basketball
court 'and have started to bring in fill . The fill is recycled materials from the Eastwood Commons
project. We have worked, thus far, 143 .5 hours of time. This project will continue through 1999.
then miscellaneous projects included park checks, sealing both the wooden walkways at the Forest
om ' Bridges, leave pick up in parks and trails took 232.5 hours of time.
ecember Projects
MW
1 . Snow Removal (maybe)
20 Continue work on Christopher Lane,
3 . Clean catch basins and storm sewers.
4. Continue work on Iacovelli Park site .
5 . Brush and tree removal .
ATTACHMENT #3
Town Engineer's Report for 12/7/98
Town Board Meeting
GENERAL
The Town Engineers staff has been continuing to work with the Tompkins County Assessment Office to transfer the revised
benefit assessment rolls into the county tax database. The process has been slow and sometimes painful, but the work is
proceeding. We are asking the county to produce a trial roll that will show exactly the information that will appear on the tax
bills to confirm that the special district data is correct in the county data base.
The Town engineers staff has also been working closely with the records management staff on the development of a network
plan to serve the town staff. This has been a very cooperative experience and is working well.
DEVELOPMENT REVIEW
Sterling House and Cottage, Tnunansburg Road at Bundy Road
Installation of the storm water drainage systems is proceeding with the detention pond outlet structure and diversion ditch
construction. Drainage behind the buildings has been modified slightly by raising the grade of portions of the toe of slope
diversions and storm drains due to unexpected bedrock. The change in grade will not change the function of the stormwater
drainage system.
The Contractor has completed installation of the 8" watermain on to the site and is completing chlorination and testing this
week This water main will serve both parcels and includes the fire hydrants necessary to protect the buildings. After
completion and testing to Town standards, the watermain and fire hydrants will be dedicated to the Town.
Construction of the sanitary sewer main is also nearing completion. This sewer main will also serve both Sterling properties
and will serve the Perry house plus potential development above the Sterling site. After completion and testing this sanitary
sewer main will also be dedicated to the Town.
EARTH FILL PERMITS
No new earth fill permits were issued during November.
The Town Engineer reviewed the plan for fill on the lacovelli Park site along the South Hill Trail. The source of fill material
was the spoil material excavated by the Town Highway department from Eastwood Commons and Honness Lane
reconstruction projects. No fill permit was required for these public works projects.
WATER PROJECTS
i The Town Engineer is continuing to work with the Integrated Water Supply Committee consisting of representatives of the
City, the S.C.L.I.W.C. and Cornell University Utilities. The O'brien and Gere Engineers Comprehensive Water System
Evaluation report, issued in October 1997 has provided a recommendation on how the three separate water systems could be
connected and operated as one system and how this may be a way to reduce water supply costs for our customers.
The Citv of Ithaca must make a decision soon on what action to take to ensure a reliable source of water for their customers,
which currently includes the Town of Ithaca on the West Hill and Inlet Vallev service areas.
ATTACHMENT # 4
TOWN ENGINEERS REPORT 12/7/93 PAGE 2
SEWER PROJECTS
The Town Engineer' s staff has completed an cleaning and television inspection of the sewer main along Warren Road.
The inspection has shown that a large portion of this old sewer is in poor condition due to age and the action of active
tree root intrusion. Flow meters are being installed in several locations along this sewer to evaluate the amount of
groundwater infiltration the sewer system due to the old pipe, and laterals. This information will probably confirm the
need for repair or replacement of this sewer main. The County plan to rebuild Warren Road has, presented an
opportunity to replace the sewer main at the same time and reduce restoration costs. This will be a significant capital
improvement for the 1999 budget year.
STORMWATER
Development of the Townwide watershed evaluation is continuing. Base maps were developed utilizing the digital planimetric
map. Plans and layout assistance were provided to the Highway department work crew for the Dewitt pond outlet
improvement and the Christopher Lane storm drain.
Creig Hebdon, new Assistant Town Engineer, is proceeding with the development of the Northeast Watershed model which
will be the basis for the watershed management plan.
TOWNHALL
The Town Hall final design is now back on track after finalization of the purchase of the Tioga Street Building. . The Architect
has been given comments on the preliminary design and is developing a final design and contract document schedule that will
allow us to move ahead with construction as soon as the Post Office has completed their work.
The Town Engineer is also working with the Post Office to coordinate their design effort and the various reviews the Town
will have for the project. Thomas Associates, the USPS architect, is completing design drawings for the new Postal Store and
entrance on Tioga street. They are proposing a glass atrium which will incorporate an existing window on the 1960 's addition
as the actual entrance into the building space and a landscaped walk way from the main sidewalk The design appears to be
consistent with historic preservation standards of additions which complement the existing structure.
HIGHWAY AND PARKS
The engineering staff has been providing technical assistance to the Highway and Parks department in the form of survey and
preliminary design-for the Coddington Road Community Center parking lot and ball field, and the Coddington and Burns
Road intersection.
C. I RMENGRI ERPr9811.REP
Agenda Item # 22 (d)
Planning Director's Report for December 7, 1998 Town Board Meeting
DEVELOPMENT REVIEW
The following are actions that were considered by the Planning Board.
November 3, 1998 Meeting:
La Tourelle Country Inn, 1150 Danby Road: The Planning Board granted Final Site Plan
Approval for the proposed modification of La Tourelle Country Inn, to include the
addition of an elevator to provide handicap accessibility from the second floor to the
lobby of the Inn to the lower level banquet room, and conversion of the former
changing room for the tennis courts into an overnight guest room, located at 1150
Danby Road (Route 96B), Tax Parcel No . 36 :14.2., Special Land Use District (SLUD)
No. 1 . Walter and Joyce Wiggins, Owners / Applicant; Leslie Leonard, Agent.
Ithaca College Compost Facility, Coddington and Danby Roads: The Planning Board
granted Final Site Plan Approval for the proposed construction of a Compost Facility on the
Ithaca College campus to consist of a 6,120 +/- square foot wood-framed, steel sided
building with a 5,000 +/- square foot concrete pad, located on Tax Parcel No. 41 -1-11
approximately 750 feet southeast of the intersection of Coddington Road and Danby Road,
Residence District R45. Ithaca College, Owner/Applicant; Mark J. Darling, Agent.
Cornell University Golf Pm Shop, Warren Road: The Planning Board granted Final Site
Plan Approval for the proposed construction of a 1,200 +/- square foot Golf Pro Shop
addition to the existing Moakley House, located approximately 300 feet south of the
intersection of Warren Road and Blue Grass Lane, Town of Ithaca Tax Parcel No. 6&1 -9,
Residence District R-30. Cornell University, Owner/Applicant; John Barradas and Jim
Finnegan, Agents.
Trinity Lutheran Church Parking Lot, 149 Honness Lane: The Planning Board granted
Preliminary and Final Site Plan Approval and issued an affirmative Recommendation to
the Zoning Board of Appeals regarding Special Approval to construct a new parking lot on
the premises of the Trinity Lutheran Church, located at 149 Honness Lane, Town of Ithaca
Tax Parcel No's. 58-24 and 58-2-5, Residence District R45. The project includes
reconfiguring and expanding the existing parking lot to include 110+/- parking spaces,
where the current capacity is 60 spaces. Trinity Lutheran Church, Owner/ Applicant;
Tammi Aiken, T.G. Miller, Engineers and Surveyors, P.C., Agent.
ATTACHMENT #5
Subdivision of Lands of Edwin Hallberg, Ted Kinder & Malloy Bros. Construction, East
King Road: The Planning Board granted Preliminary and Final Subdivision Approval for
the subdivision of Tax Parcel No . 44- 1 -4.312, consisting of 2 .58 + / - acres, into 5 parcels;
subdivision of Tax Parcel No . 44- 1 4.32, consisting of 0.37 + / - acres, into 2 parcels; and
subdivision of Tax Parcel No . 44. 2-2- 12, consisting of 0.50 + /- acres, into 3 parcels, and
modification of the lot lines of Tax Parcel No's . 44.2-2-12, 43 and 44, all for the
purposes of reconfiguration of the parcels and conveyance of a 1 .99 + / - acre parcel to
the Town of Ithaca for dedication as parkland, a land exchange in order to accomplish
the parkland dedication, and conveyance of a 35,576 + / - square foot parcel to David
Burbank to be consolidated with adjacent private parcels . The parcels are located on
East King Road opposite the intersection with Ridgecrest Road, R45 Residence District.
Edwin Hallberg, Deer Run Investors LP, and Malloy Bros . Construction, Owners; Town
of Ithaca, Applicant/ Agent. The Town Board had accepted the concept and location of
the proposed Town park in Resolution No . 142 at their September 8, 1998 meeting.
November 17, 1998 Meeting:
Walker Subdivision, Coddington Road: The Planning Board granted Preliminary and
Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel
No .47-2-6.2 located on the north side of Coddington Road approximately 1 ,200 feet east
of Updike Road and + / - 39.5 acres in size, into two lots + / - 33 . 2 acres and + / - 6 .3 acres
in size respectively. Residence District R-30 and CD Conservation District. Richard
and Ruth Walker, Owners / Applicants .
Matychak Subdivision, 1180 Danby Road: The Planning Board granted Preliminary and
Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel
No . 36-1 -8 known as 1180 Danby Road, into three lots, + / - 2.248 acres and + / - 4. 048
acres in size respectively, on the west side of Danby Road, and one + /- 12.52 acre
parcel on the east side of Danby Road, Route 96B, Residence Districts R-30 and R-15 .
Sam and Eleanor Matychak, Owners / Applicants.
Cornell University Alumni Field Lights and Bleachers, Campus Road, Wing Road and
Tower Road: The Planning Board granted Preliminary and Final Site Plan Approval and
issued an affirmative recommendation to the Zoning Board of Appeals regarding
Special Approval for the proposed construction of a 1 ,600. seat bleacher facility and
installation of eight (8) light poles 70 feet in height, said bleachers, poles and lights to
be erected on Town of Ithaca Tax Parcels No. 63-1 -8.2 and 67443 .2, or on that portion
of Alumni Field in the Town of Ithaca bounded by Campus Road, Wing Drive and
Tower Road, Residence District R-30. Cornell University, Owner; Robert Blakeney,
Agent. This was a modification of a previously approved plan which included 3500
temporary bleacher seats and four 110 foot high light poles .
2
Cornell University North Campus . Residential Initiative: The Planning Board discussed
the draft scoping outline for the Environmental Impact Statement distributed by the City of
Ithaca (acting as lead agency for environmental review) regarding Cornell University's
proposed North Campus Residential Initiative, to consist of the construction of new
dormitory buildings and a new dining facility with associated vehicular drives,
landscaping and walkways, and the relocation of parking, recreational fields and courts,
and a residence, located in both the City of Ithaca and Town of Ithaca off of Pleasant Grove
and Jessup Roads, and requested that staff send comments regarding the scoping outline to
the City on the Board's behalf. Planning staff had also attended a public scoping session at
City Hall on November 9, 1998. . (A copy of the Town of Ithaca's comments 'on the scoping
outline is attached.)
CURRENT PLANNING DEPARTMENT PROTECTS
The following are significant accomplishments or issues that have been dealt with over
the past month.
SEOR Reviews for Zoning Board : No additional SEQR reviews for the Zoning Board
were done since the November report.
Codes and Ordinances Committee: The Codes and Ordinances Committee met on
November 18, 1998, and discussed the most recent draft of the revised zoning chapter
regarding site plan review. Key issues addressed included: (1 ) thresholds for
triggering site plan approval by the Planning Board (both new construction and
modifications), in which some updates and adjusted thresholds were suggested; and (2)
identification of sensitive environmental areas, such as wetlands, steep slopes, erodible
soils, stream corridors. as "unbuildable" areas to be avoided, unless the site plan
demonstrates that those areas can be developed without having adverse impacts .
The Water Resources Ordinance Committee has confirmed its meeting with various
Town boards and officials on Tuesday, December 8, 1998 at 5: 0012.m. in the Town
Board meeting room to discuss the preliminary draft of the proposed water resources
ordinance.
The next meeting of the Codes and Ordinances Committee is scheduled for December
16, 1998. Proposed agenda items include review of the most recent draft of the revised
zoning chapter regarding special approvals and distribution of a cleaned-up, revised
version of the draft chapter on site plan review.
Northeast Subarea Transuortation Study (NESTS) : The Working Group and Client
Committee continue to met to discuss (1 ) localized alternatives (e.g., intersection
improvements, sidewalks, bus stops, etc.), (2) policy alternatives (more general
approaches to solving transportation problems (e.g., mass transit, bikeways and trail
3
i
connections, etc. ), and strategies for upcoming meetings. The public meeting was held
on Thursday, October 29th, 1998 at the DeWitt Middle School to update the public on
alternatives that have been investigated so far and to get more public input on the
project. There was a good turnout at this meeting, and it was clear that there is much
work remaining on developing recommendations. The next key step in the process will
be a presentation by the consultant regarding results of the modelling of the road
network to analyze possible alternatives (such as the construction of a new by-pass
road to divert traffic from residential neighborhoods) . This is scheduled for the
_ December 10th Working Group meeting. It is anticipated that the study will now have
to be extended to approximately February 1999 in order to fully develop
recommendations.
Local Waterfront Revitalization Program (LWRP) : The Director of Planning will attend
regularly scheduled meetings of the LWRP Planning Committee (scheduled for the first
Thursday of each month from 9 :00 a .m. to 11 : 00 a . m. ) . The November 5, 1998 LWRP
Planning Commitee meeting dealt with (1 ) identification of the preliminary LWRP
study area boundary; and (2) general procedures regarding LWRP preparation,
adoption, etc. It was emphasized that each participating municipality is expected to
accept the draft LWRP Plan upon its completion in order to submit it to the State for
approval (which qualifies municipalities for waterfront revitalization grants), and to
adopt the Plan once the draft is approved by the State. Each municipality must also
adopt any laws that are recommended in the Plan before the State grants its final
approval.
Hallberg Park Site, East King Road : Subsequent to the Planning Board' s approval of the
subdivision of the various parcels in order to allow the necessary conveyances,
Planning staff met with the Attorney for the Town to go over the final items that need
to be completed for closings on the parcels . The donation of the park land to the Town
will hopefully be completed before the end of 1998.
Black Diamond Trail : Planning staff has been providing mapping assistance to the State
Office of Parks, Recreation & Historic Preservation regarding the proposed alignment
of the Black Diamond Trail and potential properties which the State hopes to acquire in
order to build the trail.
Ithacare Trail Inspection: In conjunction with the recent opening of the new Ithacare
facility on Danby Road (Longview), Planning staff inspected the newly constructed
trails which will be available for public use as well as by residents of the facility . The
trails are very well done and lead to a new scenic vista overlooking Cayuga Lake that
has been created with the addition of fill behind the new building. This viewing area is
available for public use as well.
FUename: 17p1an \ townbd \ tpre1298.mem
4
OF IT COPY
TOWN OF ITHACA
,i, � � 126 EAST SENECA STREET, ITHACA , N . Y. 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273035 ENGINE=SING 273-1747 PLANNING 273- 1747 ZONING 273-1783
Clarence Reed, Chairman FAx ..6071273- 1704
g and Development Board
City of Ithaca
108 East Green Street
Ithaca, New York 14850
November 23, 1998
RE: Proposed Co University North Campus Residential Initiative: Comments on Draft Scoping Outline ( 10/ 13/98)0
Dear Mr. Reed:
The Town of Ithaca Planning Board, as an involved agency under the provisions of NYCRR Part 617, did on November 17,
1998 review and discuss the draft scope for the draft environmental impact statement (DEIS) for the proposed Cornell
University North Campus Residential Initiative, The Planning Board desires that the City of Ithaca Planning and
Development Board, as lead agency for environmental review, direct the applicant to include in the scope of the DEIS the
following additional items or issues to be addressed in said DEIS :
1 . Under H A L include in the description of existing neighborhood character the adjacent Cornell Heights and Forest
Home neighborhoods, both of which are designated as historic districts, the character of the Moore house at 128
Pleasant Grove Road and its associated landscape and environs, and the nearby Robert Trent Jones Golf Course;
20 Under II.B0 1 . , add the intersections of Forest Home Drive and Warren Road, and Judd Falls Road and Tower Road
to those intersections to be analyzed in the DEIS ;
3. Under IIB. 3 . , include a description of existing and proposed bicycle and transit facilities around and within the
project site;
4. Under II.C., rename the general heading to "Historic and Cultural Resources;"
5 . Under II.C. 1 ., include in the description and history of the Moore house references to its owners and their role in the
history of the Town of Ithaca, and specifically address the historic significance of the Moore house;
60 Under III.A. , add a #5 entitled "Existing Topography" which would include a description of the existing topography
of the site;
7. Under 1ILB . I . , include an analysis of the visual impacts of the additional lighting, glare and light spillage from the
site after project completion, with attention paid to the effects of such lighting on adjacent neighborhoods, as well as
on the adjacent Fuertes Observatory;
80 Under III. , add a new section F. "Topography," and include relevant sections on potential impacts, mitigation
measures, and inavoidable environmental impacts related to site grading, erosion and sedimentation, including
adequate control measures both during and after construction.
1
9. Under M.B.2., include measures to mitigate identified impacts associated with additional lighting, glare and light
spillage from the site after project completion,
10. Under III.C. Traffic, add the following:
Le. Post-development impacts on neighborhood character,
2.a. (Under Mitigation Measures): add "Evaluate the beneficial affects of changing Cornell's current polic
allowing Freshman to have cars to a revised policy which would either prohibit Freshman from having car
campus, or one which would provide further incentives for Freshman not to have cars on campus; "
4. Alternative traffic patterns, in particular paying attention to the perceived need for better connectivity for
vehicular traffic between Cornell's central campus and the North Campus area;
5 . Implications of recommendations of the Northeast Subarea Transportation Study (NESTS) pertaining to
transportation impacts associated with the North Campus Residential Initiative;
11 . Under M. E., rename the general heading to "Historic & Cultural Resources;"
12. Under IV, add as an alternative to the proposed action a "C. Redesign of Project 'to Retain the Moore House (a.ka.
128 Pleasant Grove Road) and Immediate Environs at its Present Location".
In addition to the above, the Town Planning Board recommends that the DEIS also include a discussion of the magnitude of
any increase in energy use which would result upon completion of the proposed project, any potential impacts of such
increased demands, and any mitigating measures which may be appropriate.
Also, in the draft scope introductory page 2, we suggest that the following sentence be added under Relocation of the
Residence at 128 Pleasant Grove Road: " We will also analyze alternatives to removing the residence, including reviewing
how other universities have dealt with similar situations."
Please feel free to contact me at 273- 1747 if you have any questions regarding this matter.
Very truly yours,
Jonathan Kanter, AICP
Director of Planning
cc: JoAnn Cornish, City of Ithaca $fanning Department
Town of Ithaca Town Board �/
Town of Ithaca Planning Board
Town of Ithaca Zoning Board of Appeals
Kathryn Wolf, Trowbridge & Wolf Landscape Architects
TOWN OF ITHACA REPORT OF BUILDING PERNIITS ISSUED FOR THE NIONTH OF NOVE,IIBER 1998
YEAR TO DATE
TYPE OF PERMIT YEAR OF PERMITS AMOUNT AMOUNT
SINGLE FAMILY ATTACHED 1998 0 0 0 0
RESIDENCES 1997 0 0. 0 0
SINGLE FAMILY DETACHED 1998 0 0 13 1 ,364,946
RESIDENCES 1997 0 0 13 1,396.015
1998 0 0 6 1 ,050.000
TWO FAMILY RESIDENCES 1997 0 0 8 1 ,222.000
1998 2 27,000 15 647,436
RENOVATIONS 1997 1 16. 125 17 152.698
1998 2 15.350 7 26.250
CON%TRSIONS OF USE 1997 1 20.000 4 26.000
1998 2 30,671 19 612,338
ADDITIONS TO FOOTPRINT 1997 3 223.554, 19 981 .867
1998 0 0 2 4.950,000
MULTIPLE RESIDENCES 1997 0 0 4 8.456,000
1998 0 0 11 100,695
BUSINESS 1997 . 1 30,000 12 474.600
1998 0 0 0 0
AGRICULTURAL 1997 0 0 0 0
1998 0 0 0 0
INDUSTRIAL 1997 0 0 0 0
1998 0 0 6 69986.300
EDUCATIONAL. 1997 1 15.000 10 15.653, 109
I 12' s 34.5 foot porch 12,613
1 Mobile home lot garage 4,000
1 Attached 286 sq ft garage 1 .500
1 Wood stove 2.000
,vIISCELL.-kNEOUS 1998 4 20, 113 44 640,277
CONSTRUCTION 1997 2 36.850 44 1 .097, 198
TOTAL. NUMBER OF 1998 10 91234 123 17,878,242
PERMITS ISSUED 1997 9 341,529 131 29.459,487
TOTAL FEES 1998 10 390 123 20, 130
RECEIVED 11997 9 780 131 23 ,385
Date Prepared: November 3, 1998
Dani L. Holtord
Building Zoning Department Secretary
ATTACHMENT # 6
TOTAL. CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 1e- _
1 . 1323 Mecklenburg Road - community center - temporary.
2. 7 Saunders Road - new single-family dwelling.
3. 1341 Mecklenburg Road - accessory buildir4sauna house.
4. 1 Evergreen Lane - new single-family dwelling.
5. 182 Calkins Road - 16' x 44' open-sided garage.
6. 1341 Mecklenburg Road - single-family dwelling.
7. # I Bella Vista Drive (Ithacare) - residential care facility for senior citiz4ms - ternponrc.
8. 651 Five Mile Drive - occupancy of new studio apartment - temporary.
9. 101 Dates Drive (CHIC) - bulk o..x gen tank and concrete pad.
10. 50 Gray Road - new single-family dwelling - tenporarv.
11 . 136 Whitetail Drive - new single-family dwelling.
12. 1301 Trumansburg Road - building office entryways.
13. 313 Winthrop Drive - 12' x 20' enclosed porch addition.
14. 651 Five ?file Drive - renovation of house and eronversion to two dwelling units.
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1998 - 121
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1997 - 155
INQUIRIES/COMPLAINTS IN-'ESTIGATED THIS MONTH - 1
1 . 244 Bundy Road - building erode - pending,
From October 1998:
1 . 326 Coddington Road - occupaney - no violation found
2. 227 Pennsylvania Avenue - building code - no violation found.
3. 123 Hotness Lane - occupancy - pending 11li99 abatement.
4. 210 Sapsucker Woods Road - building erode - pending.
From Mav 1998:
1 . 339 Stone Quarry Road - building erode & unsafe vacant building - pending.
2. 155 West Haven Road - building erode - pending,
3. 220 Haller Boulevard - building code - pending.
From _April 1998:
1 . (Therm) 703 Hudson Street Extension - noise - pending u99 resolution.
From March 1998:
1 . 124 Haller Boulevard - building erode (illegal apartment) - penduig. (apartment occupit�d bN fannih member)
Front February 1998:
1 . 803 Coddington Road - building code (illegal apartment) - pending. (apartment vacant)
2. 611 Elmira Road - building code (illegal apartment) - pending. (apartment vacant)
From January 1998:
I . 110 Winston Drive - building code (illegal apartment) - pending. (building vacant)
3
F« m October 1997:
.447 Trumansburg Road • building code and zoning violation (illegal apartment) - pending (apartment vacant)
t 12ember 1997:
Woolf Lane - building code - pending v 1995 :
1 . 1152 Denby Road - zoning and building erode • pending legal action.
From Mardi 1994:
1 . 132 Fort Home Drive - building code - pending state hearing on 9! 19;96 - variance granted - fire alarm installed - exterior stairway pending ( 1 1 /30,,98 completion)
TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1998 - 63
TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE. 1997 - 54
TOTAL. FIELD VISITS THIS MONTH - 103
Uniform Building Code - 77
Local Law and Zoning Inspections - 8
Fire Safety - 8 (1 school. 1 public assembly, 6 businesses)
Fire Safety Reinspections - 7 (2 restaurants, 3 businesses. 1 church. 1 public assembly)
Fire/Emergene�, Occurrences - 1 (Ithaca College - dorm trash can)
Fire Occurrence Reinspe ctions - 2 (house)
`T AL FIELD VISITS YEAR TO DATE, 1998 - 8%
.,TAL FIELD VISITS YEAR TO DAM 1997 - 975
TOTAL SIGN PERMITS THIS MONTH - 0
TOTAL. SIGN PERMITS YEAR TO DATE, 1998 - 8
TOTAL SIGN PERMITS YEAR TO DATE, 1997 - 2
ZONING BOARD OF APPEALS
1 :MEETING. 3 CASES, AGENDA ATTACHED
i
TOWN OF ITHACA ZONING BOARD OF APPEALS
NOTICE OF PUBLIC HEARINGS
WEDNESDAY, NOVEMBER 4, 1998
7 : 00 P.M.
By direction of the Chairman of the Zoning Board of Appeals NOTICE IS
HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of
the Town of Ithaca on Wednesday, November 4, 1998 in Town Hall, 126 East Seneca
Street, (FIRST Floor, REAR Entrance, WEST side), Ithaca, N . Y. , COIMMENCING
AT 7 : 00 P. M. , on the following matters :
APPEAL of Trinity Lutheran Church, Appellant, Tammi Aiken, Agent, requesting a
Special Approval under Article IV, Section II of the Town of Ithaca Zoning Ordinance to
be permitted to construct a new parking lot on the premises of the church .property located
at 149 Honness Lane, Town of Ithaca Tax Parcel Nos . 58 -2-4 and 58 -2-5 , Residential
District R45 . A variance from Article IV, Section 14, of said Ordinance is also being
requested to permit parking spaces to encroach within the required 15-foot side yard open
space setback on the properties west side. A variance from Section 3 . 02- 1 of the Town of
Ithaca Sign Law is also being requested to permit the church to maintain two freestanding
signs on the property, whereas only one is permitted .
APPEAL of Cornell University, Owner/Appellant, Paul Sarokwash, Agent, requesting an
extension of a time limited Special Approval granted by the Zoning Board of Appeals (on
�
, �o � f� 2- 10-93 ) under Article V, Section 18 , Subsection 3 (b) of the Town of Ithaca Zoning
Ordinance, to erect 4, 200 square feet of temporary office space at the Cornell University
Wilson Laboratory, Town of Ithaca Tax Parcel No . 63 - 1 - 8 . 2 , located adjacent to New
York State Route 366, approximately 600 feet westerly of Judd Falls Road, Residence
District R-30 .
APPEAL of C . Hadley Smith, Owner, John Vasse, Agent, requesting variances from the
requirement of Article IV, Section 13 and 14, of the Town of Ithaca Zoning Ordinance to
be permitted to create a building lot by subdivision which will result in an existing home
being located 15 +/- feet from the road right of way (25 400t setback required) and an
existing accessory building being located on the rear property line (3 400t setback
required), at 543 Elm Street, Town of Ithaca Tax Parcel No . 29-7-5 , Residence District
R45 .
Said Zoning Board of Appeals will at said time, 7 : 00 p . m. , and said place, hear all
persons in support of such matters or objections thereto . Persons may appear by agent or
in person. Individuals with visual or hearing impairments or other special needs, as
appropriate, will be provided with assistance, as necessary, upon request . Persons desiring
assistance must make such a request not less than 48 hours prior to the time of the public
hearing .
Andrew S . Frost
Director of Building & Zoning
(607) 273 - 1783
Dated : October 28, 1998
Published : October ' 0, 1998
o�1y OF I7v
q9 TOWN OF ITHACA
isz 4� 126 EAST SENECA STREET , ITHACA, N . Y . 14850
41W .jO
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
Town Board Meeting 12/7198
Agenda Item No. : 22 (f)
Human Resources Report for November 1998
Commercial Insurance :
I received 6 proposals for commercial insurance for 1999 coverage to
review and compare . Enclosed in your packet is a complete review of the
comparison of the agents . It is my recommendation to accept the proposal
presented by Ithaca Agency . Ithaca Agency was one of the lowest proposals
and is a well respected agency in Ithaca . They are also the agent for the City of
Ithaca , Village of Cayuga Heights , S . C . L . I .W. C . , Town of Danby, Town of Homer
and the Ithaca Area Waste Water Treatment Plant.
Programs for Employees :
In November I arranged with the Tompkins County Health Department
and the Cayuga Medical Center at Ithaca to hold a Blood Pressure and
Cholesterol Screening Clinic . This was a chance for the employees to have
their blood pressure and cholesterol checked and meet with a nurse to discuss
ways of improving their health . This program was well liked by the employees
and should be offered every year.
Deferred Compensation :
Suzanne Slimbaugh from PEBSCO , was available for employees
questions about a deferred compensation plan at Town Hall and Bolton Point . At
a later date she will set up a meeting at the highway facility. There were a few
employees interested and might sign up . At this point we have 28 % participation
which for this type of program is great. I am in hopes more employees will
participate when the matching program begins that was passed by the NY
legislation . I have not received any further information about this matching
program as of yet.
Submitted By: Judith C . Drake , Human Resources Specialist
ATTACHMENT # 7
TOWN OF ITHACA
REVENUE and EXPENSE SUMMARY -
FOR THE -PERIOD ENDING - NOVEMBER 30, 1998
- _ FUND
DESCRIPTION GENERAL GENERAL HIGHWAY WATER SEWER
PART-TOWN _E'
REVENUE
BUDGET $ 11378, 627 $ 569, 463 $ 1171 , 900 $ 1 , 608, 943 $ 1 , 837, 663
ACTUAL 1 , 568 334 602, 773 1 178 487 1 692 137 1 1 666, 264
OVER (UNDER) $ 189, 707 $ 33, 310 $ 6, 587 $ 83, 194 $ (171 , 399 _
• EARNED 113. 8% 105. 8% 100.6% 105. 2% 90. 7 %
• UNEARNED 13. 8% 5. 8% 0. 6% 5- 2% -9. 3%
EXPENSE
BUDGET $ 11587, 124 $ 7691644 $ 18396, 303 $ 10795, 591 $ 116161475
H ACTUAL & ENCUMBRANCE 1, 293, 528 630) 480 112241820 1 , 813, 924 13199, 711
a OVER (UNDER) $ (293, 596) $ _ X139, 164) $ (171 , 483) $ 181333 $ (416, 76 _
% EXPENDED 81 . 5% 81 . 9% 87 . 7% 101 . 0% 74. 2%
H % UNEXPENDED -18. 5% -18 . 1 % -12. 3% 1 . 0% -25. 8%
co ESTIMATED
UNRESERVED FUND BAL
BEGINNING BAL@ 1 /1 /98 $ 7261807 $ 357, 176 $ 5503218 $ 759, 162 $ 9963324
ACTUAL and ACCRUED
ADD: REVENUE 135681334 602, 773 1 , 178,487 13692, 137 1 , 666, 264
LESS: EXPENSES 11293, 528 609, 853 11183, 320 1 , 787 , 470 111981096
ENCUMBRANCES 81931 20, 627 413500 26, 454 18615
CURRENT FUND BAL ADJ - - - (48, 662) (112, 470)
ENDING BAL @11 /30/98 $ 992, 682 $ 329 468 $ 503 885 $ 588, 714 $ 1 350 408
CASH and
CASH EQUIVALENTS
CASH ON HAND @11 /30198 $ 57 872 $ 3 809 $ 41614 $ 482 090 $ 553, 241
INVESTMENTS @11 /30/98 $ 850, 000 $ 2501000 $ 300,000 $ 1201000 $ 8001000
TOWN OF ITHACA
REVENUE and EXPENSE SUMMARY
FOR THE YEAR ENDED NOVEMBER 30, 1998
FUND
DESCRIPTION RISK FIRE LIGHTING DEBT TRUST & PLANIREVIEW
RETENTION PROTECTION DISTRICTS SERVICE AGENCY APPLICATIONS
REVENUE
BUDGET $ 111200 $ 1 , 8761 012 $ 111759 $ 110183600 $ - $ -
ACTUAL 11 507 1 880 740 11 ; 948 1 020 405 - -
OVER (UNDER) $ 307 $ 41728 $ 189 $ 11805 $ - $
• EARNED 102. 7% 100. 3% 101 . 6% 100. 2% 0. 0% 0 . 0%
• UNEARNED 2. 7% 0. 3% 0. 0% 0. 2% 0. 0% 0 . 0%
EXPENSE
BUDGET $ 31700 $ 118691432 $ 131300 $ 11018, 285 $ - $ -
ACTUAL & ENCUMBRANCE 688 1 , 869, 432 143284 130181129 - -
OVER (UNDER) $ (3, 012) $ - $ 984 $ (156) $ - $ -
• EXPENDED . 18. 6% 100. 0% 107. 4% 100. 0% 0. 0% 0 .0%
• UNEXPENDED -81 . 4% 0. 0% 7 . 4% 0. 0% 0. 0% 0 . 0%
ESTIMATED
FUND BALANCE
BEGINNING BAL @1 /1 //98 $ 32, 934 $ 741 $ 21888 $ 51209 $ - $ -
ACTUAL and ACCRUED
ADD: REVENUE 111507 11880, 740 111948 110203405 - -
LESS : EXPENSES 688 1 , 8699432 14, 284 11018, 129 - -
ENCUMBRANCES - - - - -
ENDING BAL @11 /30198 $ 43, 753 $ 121049 $ 551 $ 71485
CASH and
CASH EQUIVALENTS
CASH ON HAND @11 /30/98 $ 753 $ 121049 $ 551 $ 71485 $ 90136 $ 7,196
INVESTMENTS @11 /30/98 $ 43 000 $ - $ - $ - $ - $
w �
TOWN OF ITHACA
REVENUE and EXPENSE SUMMARY
-FOR THE YEAR ENDED NOVEMBER 30, 1998
FUND
DESCRIPTION CAP PROJ CAP PROJ CAP PROJ CAP PROJ
RESERVE TWN HALL HWY STORAGE IACOVELL PK
REVENUE
BUDGET $ - $ 1 , 700, 000 $ 501000 $ 30,000
ACTUAL 78, 212 11 '707; 184 50, 070 30P042 _
OVER (UNDER) $ 78, 212 $ 73184 $ 70 $ 42
% EARNED 0. 0 0,6 100. 4% 100. 1 % 100. 1 %
% UNEARNED 0. 0% 0. 4% 0. 1 % 0. 1 %
EXPENSE
BUDGET $ 1 , 7001000 $ 11700,000 $ 509000 $ 30, 000
ACTUAL & ENCUMBRANCE 1, 700, 000 791706 - -
OVER (UNDER) $ - $ ( 11620, 294) $ (50, 000) $ (30, 000)
% EXPENDED 100. 0% 4. 7% 0. 0% 0. 0%
% UNEXPENDED 0. 0% -95. 3% - 100. 0% -100.0%
ESTIMATED
FUND BALANCE
BEGINNING BAL@1 /1 //98 $ 11871 , 192 $ - $ - $ -
ACTUAL and ACCRUED
ADD: REVENUE 78, 212 11707, 184 50, 070 302042
LESS: EXPENSES 11700, 000 79, 706 - -
ENCUMBRANCES - - - -
ENDING BAL @11 /30/98 $ 2493404 $ 11627, 478 $ 501070 $ 303042
CASH and
CASH EQUIVALENTS
CASH ON HAND @11 /30198 $ 71404 $ 381 , 478 $ 70 $ 42
INVESTMENTS @11 /30/98 $ 384, 000 $ 1 , 104, 000 $ 50; 000 $ 30, 000
TOWN OF ITHACA
CASH SUMMARY OF SAVINGS and CHECKING
FOR THE MONTH ENDING NOVEMBER 30 , 1998
FUND AMOUNT
GENERAL = OPERATING $ 57,872
GENERAL - HIGHWAY 21 ,652
GENERAL - KENDALL RESERVE 20,768
GENERAL PART-TOWN - OPERATING 39809
GENERAL PART-TOWN - GRANTS, DEV & IMP RES 529867
GENERAL PART-TOWN, REVIEW FUNDS 71096
HIGHWAY - OPERATING 4,614 .
HIGHWAY - EQUIPMENT RESERVE 75,938
WATER 482,090
SEWER 553,241
CAPITAL PROJECT RESERVE 7,404
CAPITAL PROJECT TOWN HALL 381 ,478
CAPITAL PROJECT HWY STORAGE SHED 70
CAPITAL PROJECT IACOVELLI NEIGHBORHOOD PK 42
RISK RETENTION 753
FIRE PROTECTION 12,049
FOREST HOME LIGHTING DISTRICT 401
GLENSIDE LIGHTING DISTRICT 205
RENWICK HEIGHTS LIGHTING DISTRICT (297)
EASTWOOD COMMONS LIGHTING DISTRICT (42)
CLOVER LANE LIGHTING DISTRICT . 117
WINNER'S CIRCLE LIGHTING DISTRICT 37
BURLEIGH DRIVE LIGHTING DISTRICT 21
WEST HAVEN RD LIGHTING DISTRICT (117)
CODDINGTON RD LIGHTING DISTRICT 225
TRUST & AGENCY 91136
DEBT SERVICE 79485
TOTAL $ 116989915
i
Pagel
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TOWN OF ITHACA
INVESTMENT REPORT BY FUND
FOR THE MONTH ENDING NOVEMBER 30, 1998
ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED
( DAYS ) RATE DATE PRINCIPAL EARNINGS
GENERAL FUND
1116/98 31 4.80% 1217/98 850,000 39513
TOTAL $ 8509000 $ 31513
GENERAL PART-TOWN FUND
11 /6/98 31 4.80% 1217198 250,000 11033
TOTAL $ 250,000 $ 1 ,033
HIGHWAY FUND
1116198 31 4.80% 1217/98 3009000 11240
TOTAL $ 3009000 $ 11240
WATER FUND
11 /10/98 62 4.85% 1 /11 /99 120, 000 19002
TOTAL $ 120,000 $ 19002
SEWER FUND
11 /10/98 62 4.85% 12/11 /98 .5505000 41594
11110198 62 4.85% 1 /11199 250,000 21088
TOTAL $ 8009000 $ 61682
CAPITAL PROJECT RESERVE FUND
3/17/98 272 5.45% 12/14/98 1899000 71783
5118198 238 5.46% 1 /11 /99 1959000 7,039
TOTAL $ 3849000 $ 14,821
Page t of 2
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TOWN OF ITHACA
INVESTMENT REPORT BY FUND
FOR THE MONTH ENDING NOVEMBER 30, 1998
ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED
( DAYS) RATE DATE PRINCIPAL EARNINGS
CAPITAL PROJECT FUND = TOWN HALL
8126198 138 5.35% 1 /11 /99 1959000 39999
919198 89 5.25% 1217198 229,000 27972
9124198 74 5.25% 1217198 2009000 21158
9124198 109 5.25% 1 /11 /99 1109000 11749
11 /6198 66 4.85% 1111199 370,000 39290
TOTAL $ 11104,000 $ 14, 168
' CAPITAL PROJECT FUND - HIGHWAY UNHEATED STORGE SHED
9128198 74 525% 1217/98 $ 509000 $ 540
CAPITAL PROJECT FUND - VINCENZO IACOVELLI NEIGHBORHOOD PARK
9128198 74 515% 12/7198 $ 30,000 $ 324
RISK RETENTION FUND
9/24198 74 615% 12/7198 $ 439000 $ 464
TOTAL INVESTED L PRINCIPAL @11130/98 $ 39931 ,000
TOTAL ESTIMATED INTEREST EARNINGS @11 /30/98 $ 43,788
TOTAL ESTIMATED INTEREST EARNINGS THRU12131 /98 $ 249621
TOTAL ESTIMATED INTEREST EARNINGS THRU 1111 /99 $ 19, 167
Page 2 of 2
TOWN OF ITHACA
PROJECTED INTEREST EARNINGS
FOR THE YEAR ENDING DECEMBER 31 , 1998
DESCRIPTION EARNINGS
TOTAL YEAR TO DATE EARNINGS AS OF 11 /30198 $ 2749638
ADD: INTEREST TO BE EARNED FROM O1S CD's 24,621
TOTAL PROJECTED EARNINGS $ 2999259
LESS: BUDGETED 1998 EARNINGS 148,400
EARNINGS OVER (UNDER) BUDGET $ 150,859
PERCENT OF EXCESS TO BUDGET 102%
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TOWN OF ITHACA
REVIEW OF BANK COLLATERAL
AS OF NOVEMBER 30, 1998
SAVINGS and CHECKING $ 11699,340
INVESTMENTS 31931 ,000
TOTAL CASH ON DEPOSIT $ 5,630,340
FDIC INSURANCE (1009000)
FMV COLLATERAL ON DEPOSIT (A) 71542,524
OVER (UNDER) COLLATERALIZED $ 118129184
(A) BANK COLLATERAL SECURING ALL CASH DEPOSITS AND
INVESTMENTS HELD AT TOMPKINS COUNTY TRUST COMPANY
IS HELD IN AN ACCOUNT AT THE DEPOSITORY IN THE SOLE NAME
OF THE TOWN OF ITHACA, .NOT IN STREET NAME.
(B) AT PRESENT THERE IS NO INVESTED CASH AT M & T BANK.
THE TOWN HAS NO DEPOSITS WITH FINANCIAL INSTITUTIONS
OUTSIDE THE LOCAL COMMUNITY OR WITHIN TOMPKINS COUNTY.
ALL TOWN FUNDS AND INVESTMENTS ARE WITH TOMPKINS COUNTY
TRUST COMPANY,
Pagel
TOWN OF ITHACA
SUMMARY
OF
1998 SALES TAX REVENUE
FUND BUDGET ACTUAL RECEIPTS I ACCRUED TOTAL OVER
1ST 2ND 3RD 4TH REVENUE (UNDER)
QTR QTR QTR QTR
GENERAL TOWNWIDE 70, 000 - - - 122 , 576 1228576 52, 576
GENERAL PART TOWN 419, 000 529726 132, 267 134, 949 99, 058 419, 000 -
HIGHWAY 11028, 000 129, 360 324, 513 3313093 243 , 034 1 , 028, 000 -
FIRE PROTECTION 225, 000 225, 000 - - - 2253000 -
TOTAL 1 , 742 , 000 407 , 086 456l780 466j042 464, 668 1 , 794, 576 52, 576
NOTE
1 . ACCRUED 4TH QUARTER 1998 SALES TAX REVENUE WILL BE
RECEIVED IN FEBRUARY 1999,
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TOWN OF ITHACA
SUMMARY
OF
1998 MORTGAGE TAX REVENUE
FUND BUDGET ACTUAL JACCRUED I TOTAL I OVER
1ST I 2ND I REVENU (UNDER)
DIST DIST
GENERAL TOWNWIDE 132, 000 83, 790 112, 545 196, 335 64, 335
NOTE
1 . ACCRUED 2ND COUNTY DISTRIBUTION WILL BE RECEP
FROM THE COUNTY AFTER DECEMBER 1ST, WEDNESDAY,
I CONTACTED DAVID SQUIRES AND CONFIRMED THE TOWN'S
DISTRIBUTION AMOUNT. THE $ 112, 544. 78 IS AN ACTUAL FIGURE.
THE $64, 335 EXCESS IN BUDGET AMOUNT FOR 1998 IS
DIRECTLY ATTRIBUTABLE TO REFINANCING OF LOCAL
MORTGAGES,
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