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HomeMy WebLinkAboutTB Minutes 1998-07-13 TOWN OF ITHACA TOWN BOARD MEETING JULY 133 1998 5 : 30 P. M. At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York held at the Town Hall, 126 East Seneca Street, there were present; PRESENT: Catherine Valentino, Supervisor, Carolyn Grigorov, Councilwoman ; David Klein , Councilman; Ellen Harrison, Councilwoman ; Mary Russell , Councilwoman; Edward Conley, Councilman, EXCUSED : John Wolff, Councilman . ALSO PRESENT: Joan Lent Noteboom , Town Clerk; Peter Grossman, Attorney; Daniel Walker, Town Engineer, Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of Planning; Andrew Frost, Director of Building and Zoning ; Judith Drake, Human Resources Specialist, EXCUSED : John Barney, Attorney for the Town ; Alfred Carvill , Budget Officer. OTHERS : Bob Romanowski, IFD; Elsie McMillan , 812 Elmira Road; Constance E. Cook, 207 Coy Glenn Road; Doria Higgins, 2 Hillcrest Drive; Roslyn LoPinto, 1162 East Shore Drive; Unidentified Female ignature, 27 Maplewood ; Mary Margaret Carmichael, 122 Pine Tree Road ; Leland Carmichael, 122 Pine Road , James McCutcheon , 157 Enfield Falls Road; Susan McCutcheon, 157 Enfield Falls Road; Ilee ke Koplinka-Loehr, 1224 Crest Lane; Jane Hardy, 215 Enfield Falls Road ; Boyd Pack, 218 Enfield Falls oad , Peggy Pack, 218 Enfield Falls Road ; Margery Thayer, 10 Townline Road; Jane Mead, 222 Enfield Falls Road; Clayton Moon , 104 Enfield Falls Road; . James Walker, 235 Enfield Falls Road; M . Janet Scheele, 231 Enfield Falls Road; Ruth Miller, 216 Enfield Falls Road; Catherine Kellogg, 287 Enfield Falls Road ; Hank Mead , 222 Enfield Falls Road . Call to Order: The Supervisor called the meeting to order at 5: 32 p. m. , and led the assemblage in the Pledge of Allegiance. Agenda Item No. 5 - Review of Correspondence. a. Letter from Barbara W. Thuesen. (See Attachment #1 ) Agenda Item No. 3 - Report of Tompkins County Board of Representatives. Mike Kopinka-Loehr, County Board Representative - We are entering our budget season and this year we will be having many capital projects to consider. The library will have a significant increase if some of the plans we have go forward . The Public Safety Facility is undergoing a study of expansion and alternatives. Input from the public will be received on Wednesday, September 23, 1998 . We are restarting the search for County Administrator. We had a six month process and some of the ndidates withdrew. The Human Services Coalition is doing a study on the livable wage issue. TOWN BOARD MINUTES PAGE 2 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED V leyou receive a letter about the resolution authorizing municipalities reimbursement for community rations? Supervisor Valentino - Yes, and we have applied for some reimbursement money for our historical markers. Mr. Kopinka-Loehr - We began a consideration of a consolidated Snow Emergency Plan. There has been a move through the Public Service Commission to deregulate electricity. It could have a modest cost saving on utility bills in the county. (See Attachment #2) Agenda Item No. 4 = Report of Fire Commissioners. Bob Romanowski, Fire Commissioner - The budget guidelines arrived in June. The budget is due August 1 , which does not give the Fire Department much time to work. . The budget request is for a zero percent increase, three percent decrease, or a six percent decrease in the budget guidelines the Fire Department submitted. The Fire Chief is putting forth efforts to find funding sources other than the tax payers. One such initiative seeks authorization to collect fees from premises served by master alarm boxes. There are other possibilities in the Emergency Medical Services area. program analysis sub-committee report recommending the new revenues from new programs could FLe a 50% return to the Fire Department, instead of 100% to the City general fund itment efforts are ongoing to add to the volunteer personnel roster. There is a program called the Juvenile Fire Starter Program being examined for the possibility of becoming a county wide program. There will be a meeting between the Ithaca Fire Department, County Attorney and County Probation regarding the proposal. These are juveniles that become involved with arson. The Hazard Material Response Plan update has been completed by Dave Reynolds. That plan involves the Town ! of Ithaca, City of Ithaca and Tompkins County. This plan relates to hazardous materials traveling through or being stored anywhere in the county. The New York State Emergency Management Office hash given its approval to the plan . The Ithaca Fire Department is still looking at an acute space shortage at the Central Fire Station. There is a need for increased programming, storage and computer operations, specialized equipment storage, and meeting room requirements. In the past twenty years the responsibilities, responses, and equipment use have changed. A quotation from the Fire Chiefs, June Report, "Despite a lot of effort by our officers to make it work, and due to the ! school break, the numbers of bunkers available for duty has decreased. As a result, there will probably be times when we cannot place Station 6 in service at night." The Chief is open to the possibility Of using the Old Hospital Site, Number 6 Fire Station as a substation. The advantages would be parking for the police, radio facilities, it is near their current location , and has kitchen and bathroom facilities. upervisor Valentino - Are they opening up a temporary substation and a house on West Hill? TOWN BOARD MINUTES PAGE 3 JULY 131 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED r. Romanowski - Yes, but this is an offer for th e substation if they do want to locate there. ouncilwoman Russell - Could you give us a better idea of the problem at Station 6 with the bunkers? Mr. Romanowski - They have found enough people to be able to have coverage at night. The problem is that the bunkers go home for their summer vacations. Budget constraints have kept the stations from having the minimal coverage for all shifts. We are also trying to have °stand by dutiee nightly at the station. Now there is a program, two in and two out. One fire fighter cannot go into a house where there is a fire or a hazard. There has to be two that go in, and there must be two more outside fully equipped ready to go in case something happens to the other two. Councilman Conley - When the State passes these requirements, do they provide any funding? Mr. Romanowski - It is a non-funded mandate the local govemments have to pay. It is hard enough to get the volunteers to commit themselves, but then when you tell them they have to do twice as much, it becomes difficult. Councilman Conley - I worked for the state and they put many requirements on what the volunteers must know and have with them always. That is discouraging when obtaining volunteers. Mr. Romanowski - There is a sic month probationary period where you must put in over 110 hours of tensed training. You must pass the physicals, be able to do everything that a career fire fighter must itand know. It disturbs me greatly because there are some high risk areas in the West Hill area. uncilman Conley - This proposal is something we want to do, but fire protection is going to be a major problem. Mr. Romanowski - We are also trying to get Ithaca College to start contributing towards fire fighting. Agenda Item No. 18 - Acceptance and Aoaroval. Filing 1997 Independent Auditor's Financial Report. Michael Levy - Jay Engels is responsible for running the audit work in the field. Dave Aisles was in charge of the overall audit. A policy at our office is that both Mr. Aisles and I must sign the routing sheet. The financial statements are labeled draft because we do not have the second signature. Mr. Aisles and Mr. Engels have been over the numbers and verbiage in major detail with Mr. Carvill and Supervisor Valentino, Supervisor Valentino - I would like to have the Board review the report, then next month we can have final approval. Mr. Levy - Page 27, has the Report on Internal Control Structures. We would report any flaws we found within the Town's Accounting system or the way they were operating. I am pleased to report that we found none. The next report on Page 29 is another governmental related report on Compliance and Financial tements prepared by government auditing standards. We did not find any instances of non- mpliance with rules and regulations. The last report on Page 2 is a report on the basic financial l tements and additional information on the town. It is a clean opinion. The past year was a good year TOWN BOARD MINUTES PAGE 4 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED r the town . Everything was well within the budget, and it exhibited good control over the monetary policy f the town . Mr. Engels - The audit went well. The records were in good shape. We made very few adjustment entries. The records were easy to go through and they have the back up we like to see. We spent more time this year than we will in the future because we needed to become familiar with procedures. Supervisor Valentino - We found it to be a very good working relationship. We asked the firm to go in- depth and they were cooperative and patient. Agenda No. 7 - PUBLIC HEARING - " LOCAL LAW AMENDING THE PROVISIONS OF LOCAL LAW NO. 1 OF THE YEAR 1998 TO EXTEND AN ADDITIONAL 90 DAYS THE MORATORIUM ON THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES99 Supervisor Valentino opened the Public Hearing at 6:00 p. m, and postponed the Public Hearing until 6:22 p. m. The Town Clerk had proof of Posting and Publication. Agenda Item No. 6 - PERSONS TO BE HEARD • Mr. and Mrs. Carmichael provided the Town Clerk with their letters to the Town Boarid, Town Clerk, and copies of their tax bill, water and sewer assessment, and a map of the property. (See Attachment #3) eland Carmichael - We are present to appeal the decision on the recent Water/Sewer Tax on our land- cked property. Mary Margaret Carmichael - This is a piece of land-locked land, not our home. The landlocked land is surrounded by . properties facing highways. We feel this landlocked land should continue to be assessed as parcels with no road or undeveloped acreage with water and/or sewer service not readily available. The water/sewer assessment was $0.46 in the past and it went up to $350. 00 a year. We appealed to the Water/Sewer Benefit Assessment Committee and were turned down. We feel there is no way to get water and sewer services to this land. It could not be developed. Councilman Klein - Mr. and Mrs. Carmichael appealed this to the committee. The Committee is reviewing the water/sewer formulas and they took the responsibility to review many of the protests. The Committee discussed this at least twice. In order for the town to consider some wholesale revisions to the benefit formula; the staff did an intensive audit of every tax parcel in the Town of Ithaca. It included lands held by Cornell that had never had any assessment, along with many other properties whose assessment was somewhat overlooked in the prior years. The Carmichael's are not alone in having the charges for benefit going from the pennies assessment to considerable dollars . The Committee had to determine what the base was for determining assessments. The Committee found bout 1 , 000 parcels from the inability of th e computer systems that were not advanced . There were some ver assessments, but many assessments were discovered which should have been calculated with the TOWN BOARD MINUTES PAGE 5 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED rmula. The town staff did take the formula and recalculate many property owners. Essentially, the tuber of units divided into the capital debt was greater, and that is why the rate itself fell. The Carmichael's own the property that faces Pine Tree Road. The Carmichael's then provide an easement for water and sewer. Due to the way the formula is written, and because the Carmichael's own the front lot, it would benefit. If that lot were land-locked, if none of the three tots facing Pine Tree Road were owned by the Carmichael 9s, then they would have to cross property that was not owned by them and they would not have an easement. Mrs. Carmichael - There is no way to get a water pipe or vehicle back to the lot. A house could never be built to use the water. There is not enough room on either side of our house to construct .a path back in order to have a structure. Mr. Carmichael - We have relinquished property to our neighbor in order for his garage to be legal. There is just enough space between our house and the house to the South to barely meet the code. Between the north property and our neighbor there is insufficient space to have a driveway. Councilwoman Harrison - Could you merge that lot with the lot your house is on? Councilman Klein - Under the present formula, if you were to consolidate the lots, only one unit would be saved. The back acreage would still be calculated. The Committee is trying to get the formula changed tr next year. If the Carmichael's consolidate, with the new formula, they would only have one unit e n n the committee has reviewed double parcels, and a house sits on the lot line, the two units have e assessed. If there is not a wide enough right-of-way to get vehicles back, the Town Board may reconsider. Supervisor Valentino - We could take a look, so hopefully it will be better next year. Roslyn LoPinto, 1162 East Shore Drive - 1 wanted to submit more signatures saying Cornell University should not be allowed to construct the Lake Source Cooling Project, This brings the total to 1 ,731 signatures. Monday, June 9, 1998, the Town Board was handed 1 , 058 signatures of people who were concerned about the possible detrimental effect of the Lake Source Cooling Project. Thursday, June 11 , 19985 the Town Board was handed 234 more signatures. Tonight I am delivering 439 signatures. Cornell University still has not examined the lake before the project. Cornell University states it will examine and monitor the lake after the project. It is very important that they examine the lake before the project. Louis Thomdike, Town of Ulysses - Thank you for the opportunity to inform the Town Board about the Cayuga Lake Watershed Network. A group of citizens has been meeting since last summer. This group recognizes that if we all work together we can do good things to keep the lake the kind of resource it has been . The purpose of the network is to provide a communicational, educational, informational vehicle for all the communities around the watershed. We would very much like the Town of Ithaca to join with the her towns and villages in being part of this effort. We have been meeting at the Cayuga Nature Center Tompkins County, at the Romulus Central School in Seneca County, and in Cayuga County. The first TOWN BOARD MINUTES PAGE 6 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 = APPROVED - APPROVED nnual meeting of the Watershed Network is on August 15, 1998, at the Bruce Watch Winery to celebrate ayuga Lake. Jonathan Kanter, Director of Planning - The Town of Ithaca Conservation Board has been participating in some of the Watershed Network events. The Environmental Planner has also been keeping up with the activities. Doria Higgins, 2 Hillcrest Drive - I know the Town Board members are honest, intelligent people. I can only assume they did not understand what they were doing when. they gave Cornell University the go ahead on the Lake Source Cooling Project, The New York State Department of Environmental Conservation : (DEC) has not set criteria by which the project can be evaluated in the SPDES permit issued by them. The Town Board approved the project without asking that such criteria be set. The permit is meaningless without sampling requirements. This is what the Town Board does not understand. Ms. Higgins handed out a fax sheet from the Federal Environmental Protection Agency to the Town Board. (See Attachment #4) Ms. Higgins - The Federal Environmental Protection Agency (EPA) is in the process of setting criteria by which cleanness in the country's water can be evaluated. When those standards are set by the EPA they will be developing programs for which the rivers and lakes of our country can be cleaned up. We will be paying for that clean up, I he board should have insisted criteria be set by which the effects of the Lake Source Cooling could be valuated and Comell University promise in writing to pay for the clean up. Once the EPA standards are stablished, we will have to pay for the clean up of the 7% phosphorous Cornell University admits is being contributed to the pollution of the lake. We are paying $ 15, 000,000 to clean up the Cornell University Radiation Disposal Site. The Town Board has advocated what power it has in this matter, but perhaps the Town Board can advise the Planning Board. At this point the Planning Board is as dismissive to what we are saying about this as the Town Board has been. Advise them not to be as gullible, and` not to give Final Site Plan Approval until the criteria that is to be used to evaluate the sampling is in writing. Make sure they have a legally binding promise that Cornell University will pay for the clean up before approving the Final Site Plan: I understand from an EPA expert that it will be impossible to decipher who is contributing to the pollution. Once the pollution is in the lake, it will be hard to know. We know that Cornell University will be contributing to the pollution. Please ask the Planning Board to hold off until standards are set. The town has $50, 000 over five years to monitor Cornell University monitoring and it will mean nothing. Agenda No. 7 - PUBLIC HEARING- = "LOCAL LAW AMENDING THE PROVISIONS OF LOCAL LAW NO. 1 OF THE YEAR 1998 TO EXTEND AN ADDITIONAL 90 DAYS THE MORATORIUM ON THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES". Supervisor Valenfino re-opened the Public Hearing at 6:22 p.m. TOWN BOARD MINUTES PAGE 7 JULY 13t 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED a upervisor Valentino - The public hearing tonight is to hear comments regarding the extension of the oratorium for another ninety days. We are not going to discuss the proposed final local .law on adult ntertainment businesses because we are not ready to. Elsie McMillan, 812 Elmira Road - I am speaking in favor of the moratorium because I hope the Town Board will consider other sites. I thought about what an adult entertainment developer would be looking for. I realized it looked as if we were picking out an ideal place for them. There is high traffic, a trucker route, motels, small daytime businesses, plus set backs being considered are half of other towns and cities. It seems to be counter productive to the idea of set backs. Councilman Conley - Ms. McMillan mentioned at our last hearing that we consider these businesses in the Agricultural District Have you talked to anyone about that? It would be helpful to us if we were given some ideas. Ms. McMillan - I have not selected a specific site that I feel would be appropriate. I will talk to people and try to see what other people feel. It does occur to me that if it is in a large enough area, the 500 foot set backs could be added. Some limitations might also be added. Mr. Kanter - The motels that Ms. McMillan mentioned are not in the Light Industrial Zone. They are in the Business C , Zone. The Light Industrial Zone is the portion along Mancini Drive off Elmira Road. It would not actually be fronting on Elmira Road. s. McMillan - The map handed out before indicated that area. r. Kanter = The map circulated was from the Ithaca Joumal, and it was not correct. I have asked people who were ; interested to come in and look at specific maps. The specific areas are very limited and defined. We actually did a site visit after the last public hearing and a number of the Town Board members were able to look at the sites. We were able to discuss a number of issues related to the sites. We are offering a site visit to any member of the public who would like to look at the sites. Ms. McMillan - Is it possible to consider any other zones than Light Industrial? Councilwoman Russell - We do not want to make it too easy. Ms. McMillan - I think the board could specify something within an Agricultural Zone. Councilman Conley - We would have specific areas with the set backs that could lead to zones other than Light Industrial, Councilwoman Russell - There was a concem that would open that whole area to other businesses as well. We might be subject to a law suit compelling us to open allow all kinds of businesses. Ms. McMillan provided the Town Clerk with a letter of correspondence. (See Attachment #5) usan McCutcheon, 157 Enfield Falls Road - The Erhart Propane site is less than 50 feet from campers. e area is too accessible for the children camping . It is also next to the Finger Lakes Trail. TOWN BOARD MINUTES PAGE 8 JULY 131 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED I am also thinking about different sites for adult entertainment. I hope you will consider an agricultural piece of land and rezone it. I recently went up Seven Mile Drive. I thought it was a trailer park, but it is prefabricated houses. It is a beautiful neighborhood. The owner is trying to develop housing across the street, with the proposed sites for adult entertainment it would be right behind that area. Jane Hardy, 215 Enfield Fails Road - I think the board should consider an area that would be difficult to build on. The board has the option of making it too expensive. The board could also increase the tax base making it more expensive to build. Ruth Miller, 216 Enfield Falls Road - We built our house in 1949 so I am the longest resident in Rice Cliff. I feel badly that you are thinking of a site near the propane plant. I quote you as saying, "1 got the general feeling that the THERM site is not a feasible site." There is a chance that you are considering the site by the plant. I agree with Ms. McCutcheon about the - people already camping near that site. There will soon be a new camping area and with the proposed sites it would be another area near the adult entertainment site. I have seen this neighborhood grow from five original houses. We are the second Cayuga Heights area. The board has not suggested putting adult entertainment there. Jim McCutcheon, 157 Enfield Falls Road - Would the board need to choose other sites if the owners did not want adult entertainment businesses on their property? r. Kanter - They could sue the town arguing that the town did not provide sufficient opportunity. That is art of the reason we are trying to find areas that would accommodate these businesses. Mr. McCutcheon - If you drive up Bostwick Road there looks to be agricultural land not currently being used. It might. be a property where the board could rezone. Councilman Conley - We need to have a very willing landowner. Councilwoman Russell - We may have to present a site that is really part of the commercial real estate market. Putting it in the Agricultural Zone may not work. The board still has research to do to figure out if it could be zoned in an agricultural zone. Mr. McCutcheon - Could you double zone the area? Mr. Kanter - The town would have to allow other types of commercial businesses. Then it would need to be considered if it was consistent with the town' s policies for those areas. Mr. McCutcheon - Then Agricultural Zones may not be feasible. Councilwoman Grigorov - That type of land might be easier for this type of business to acquire. Mr. McCutcheon - The theory is, if they are going to get in somewhere pick an area that will not be ffensive. ouncilwoman Harrison - The area then has to become part of the commercial real estate market. TOWN BOARD MINUTES PAGE 9 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED ouncitwoman Grigorov - We are just not allowing other businesses in the Agricultural Zone because we ould have to extend water and sewer lines there. Mr. McCutcheon - Agricultural areas are out of the question? Supervisor Valentino - We are looking at that zone, and the case law. It does not look good at this point Greg Rooster, 9 Townline Road - I am opposed to the Erhart site. If I had suggestions I would certainly give them to you: How long can moratoriums be extended? Supervisor Valentino - We have extended them as far as we can. Mr. Rooster - I am a Vail steward for the Finger Lakes Trail. The camping experience for the people in the camp ground would be impacted by more noisy entertainment circumstances. Many local families camp there. Clayton Moore, 104 Enfield Falls Road - We are not alone in the world facing this. There are many municipalities in the country facing this issue. Is there an organization or communication method so municipalities could compare notes? We need to challenge the law. I feel we are inviting these businesses. We do not want them, and I lppreciate the Town Board's continued work on it. I feel it does not have anything to do with free speech, xpression. It is a way to make money and we should fight it. ouncilwoman Russell - I have a book from the National Family Legal Foundation. They have ideas we will review during the moratorium period of placing other sorts of restrictions on these businesses. Peter Grossman , Attorney - The Town Board is not trying to permit adult entertainment to come into the town. The town is trying to limit where they can come in because they are permitted. It is a legal use no matter what you feel about it. I do not think it is up to the Town Board to decide if it is constitutional. What has been going on is an attempt to limit it in some fashion to the greatest extent the law allows. The idea is to make it difficult, Mr. Moore - I have heard comments that by passing the law we would be inviting these businesses because we have removed some of the potential "road blocks". Councilman Conley - Right now they could come in and open a business without the. moratorium. We cannot have a moratorium forever. We are trying to find an area with the fewest impacts. Mr. Moore - I worked for a large corporation and they had what they called the "Wisdom of the Board of Directors": They sold a piece of property because it was not worth anything. The property was the four comers of two major highways in Pennsylvania. Now, that property is worth millions of dollars. The "Wisdom of the Board" was not worth anything. Just because someone said it is Freedom of Speech does not make it right. I have yet to find a person who agrees with the idea that people who live in this twn have to go through what the town is going through so we could have Adult Entertainment. upervisor Valentino closed the Public Hearing at 6:50 p. m. TOWN BOARD MINUTES PAGE 10 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED upervisor Valentino - If the anyone has any suggestions we would be more than happy to review them, ey could be sent through the Town Clerk. She will make sure the board receives the information. All mments and suggestions made will be circulated to the board members. Mr. Kanter - We would like to have site visits for the public. If other ideas come up that look reasonable we could include those in the site visit. We may be able to combine the site visit with an informational meeting. We need to make sure we have something adopted before the end of the new moratorium. Supervisor Valentino - I do not think we can extend the moratorium again. We really need to find a solution and work fast. Mr. Kanter - The moratorium will be in effect until October 1998. Agenda Item No. 8 - Adoption. "LOCAL LAW AMENDING THE PROVISIONS OF LOCAL LAW NO.- F THE YEAR 1998 TO EXTEND AN ADDITIONAL 90 DAYS THE MORATORIUM ON THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES" • Local Law attached. (See Attachment #6) RESOLUTION NO. 105 - ADOPTION OF THE LOCAL LAW EXTENDING FOR AN ADDITIONAL NINETY (90) DAYS A MORATORIUM FOR THE ESTABLISHMENT OF ADULT ENTERTAINMENT USINESSES. WHEREAS, a resolution duly adopted by the Town Board of the Town of Ithaca for a public hearing to held by said Town on July 13, 1998 to hear all interested parties on a proposed local law entitled "A LOCAL LAW EXTENDING FOR AN ADDITIONAL NINETY (90) DAYS A MORATORIUM FOR THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES" and WHEREAS, notice of said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were pennitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof and WHEREAS, pursuant to Part 16 of the Implementing Regulations pertaining to Article 8 (State Environmental Quality Review Act) this action is a Type 9 action, not requiring environmental review; and WHEREAS, the Town Board finds it is in the best interests of the Town and its citizens to extend the moratorium as set firth herein, NOW THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW - EXTENDING FOR AN ADDITIONAL NINETY (90) DAYS A MORATORIUM FOR THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES". a copy of which is attached hereto and made a part of this resolution; and it is further RESOLVED, that the Town Clerk be and she hereby is directed to enter said local law in the minutes lthis meeting and in the Local Law book of the Town of Ithaca, and to give due notice of the adoption of id local law by publication of such local law or an abstract or summary thereof in the Ithaca Journal and filing a copy of said local law with the Secretary of State of the State of New York. TOWN BOARD MINUTES PAGE 11 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED t VED: Councilman Conley, SECONDED by Councilwoman Russell. A vote on the motion resulted as ws: Roll Call Vote: Supervisor Valentino, aye; Councilwoman Gngorov, aye; Councilman Klein, aye; ncilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Roll call vote carried unanimously. Agenda Item No. 9 - SDeed Limit Reduction Requests to NYSDT for Game Farm Road, Mecklenburg Road, Stone Quarry Road, and .Trumansburg Road : Fred Noteboom, Highway Superintendent - The proposed resolution confirms what we have already applied for. Councilwoman Grigorov - Have we asked for speed limit changes for these roads, and if so were they denied? Supervisor Valentino - Route 79 was denied, the application for Game Farm Road was never completed, and we did not realize there was not a speed limit on Stone Quarry, Councilwoman Russell - It was my impression the speed limit was 45 mph. Mr. Noteboom - That is because West King Road has a speed limit and the lower portion of Stone Quarry has a speed limit so it was assumed there was . I runcilman Conley - Is the City of Ithaca and the Town of Ithaca working together? Noteboom - "Yes. " The county is also in support of the changes. We sent a letter to Jim Schug asking that he be involved , because the Town of Dryden owns part of Game Farm Road , Mr. Kanter - The Planning Board talked about requesting a "No Passing' zone on Trumansburg Road. Would it be appropriate to add that request? Councilman Conley - Do you mean a town wide " No Passing" zone? Mr. Kanter - " No." It would only be on the Trumansburg Road portion , from the City line to Hayts Road. Councilwoman Russell - Did the Planning Board want the " No Passing" zone in the whole area? Mr. Kanter = It would help due to the limited turning movements. Mr. Noteboom - It would still be considered a speed limit. Supervisor Valentino - We could add another Resolved to the proposed resolution , and state the exact starting and finishing point of the " No Passing" zone. RESOLUTION NO. 106 - SPEED LIMIT FOR MECKLENBURG ROAD (ROUTE 79). STONE QUARRY OAD GAME FARM ROAD AND TRUMANSBURG ROAD ROUTE ' 96 : TOWN BOARD MINUTES PAGE 12 JULY 13s 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED WHEREAS, Mecklenburg Road (Route 79), Stone Quarry Road, Game Farm Road, and rumansburg Road (Route 96) are roads within the Town of Ithaca, and a reduction of the speed limit has een requested; now therefor: be it RESOLVED, on the recommendation of the Public Works Committee the Town Board of the Town of Ithaca hereby requests, through the County of Tompkins, that the State of New York Traffic Safety Division consider a linear speed limit of 40 MPH for the portion of Route 79 (Mecklenburg Road) between the 30 MPH sign in the City to 100 feet above West Haven Road, and, be it further RESOLVED, on the recommendation of the Public Works Committee the Town Board of the Town of Ithaca hereby requests, through the County of Tompkins, that the State of New York ' Trafic Safety Division consider a linear speed limit of 40 MPH for the portion of Stone Quarry Road between the intersection of West King Road to the first 25 MPH sign, and, be it further RESOLVED, on the recommendation of the Public Works Committee the Town Board of the Town of Ithaca hereby requests, through the County of Tompkins, that the State of New York Traffic Safety Division consider a linear speed limit of 40 MPH for the portion of Game Farm Road between the intersection of Ellis Hollow Road and the Town of Dryden line, and, be it further RESOLVED, on the recommendation of the Public Works Committee the Town Board of the Town of Ithaca hereby requests, through the County of Tompkins, that the State of New York Traffic Safety tvision consider a continuation of the linear speed limit of 45 MPH zone, and the elimination of the s OVED sing zone north to Hayts Road on Trumansburg Road (Route 96)..: Councilwoman Grigorov, SECONDED by Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Grigorov, aye; Councilman Klein, aye,* . Councilwoman Russell, aye, Councilman Conley, aye, Councilwoman Russell, aye. Carried unanimously. Agenda Item No. 10 - Methods of Possible Support to NYS Troopers for Increased Coverage: Supervisor Valentino - It came to my attention that for our area there are fewer New York State Troopers than twenty years ago when the population was about half what it is now. Municipalities in the lower portion of the state lobby heavily for more State Troopers. I am proposing that we meet with other municipalities in the substation area to see if we can mobilize and effectively lobby for more State Troopers to provide more coverage in our area. Agenda Item No. 11 - Public Hearing Date. "LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" : Supervisor Valentino - We are proposing to set the date for the public hearing on August 10, 19981 meeting at 6 : 15 p. m . Councilwoman Harrison - Did we approve the Bell Jar Games? upervisor Valentino - There was a referendum vote to allow them on the ballot during last years election. was rejected. I have had some conversations with several people and they were surprised that it failed. TOWN BOARD MINUTES PAGE 13 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED he general consensus was that the voters were complacent about it, and did not really know what it eant. When the Veteran Volunteer Firemen asked to again have the local law passed to place the issue on the ballot again this year, I told them I would bring it to the board one more time. Councilman Conley - The Moose and the Elks are looking for new sites, probably in the Town of Ithaca. They do not want to build in the Town of Ithaca because their dubs are not successful without the bell jar games. I agree we should get it on the ballot and let the public vote one more time. Councilwoman Russell - Those promoting this need to start at a basic level. People do not understand what bell jar games are. Supervisor Valentino - People do not understand what it is, or what the money it raises is used for. RESOLUTION NO. 107 - LOCAL LAW AUTHORIZING CONDUCT OF • BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA BE /T RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on August 10, 1998 at 6: 15 p.m., in order that the goveming Town Board may consider a, "LOCAL LAW AUTHORIZING CONDUCT OF BELL t1lows R GAM ES BYAUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA"OVED: Councilwoman Harrison, SECONDED by Councilman Conley. A vote on the motion resulted as : Supervisor Valentino, aye, Councilwoman Grigorov, aye, Councilman Klein, aye, Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carmied unanimously. Agenda Item No. 12 - Public Hearing Date. "LOCAL LAW AMENDING LOCAL LAW NO 2 OF THE YEAR 1983 PROVIDING FOR THE LEGAL DEFENSE AND INDEMNIFICATION OF TOWN OF ITHACA OFFICERS AND EMPLOYEES": Joan Noteboom, Town Clerk - The public hearing can be set for the September 8, 1998, meeting at 6: 15 p . m. RESOLUTION NO. 108 - LOCAL LAW AMENDING LOCAL LAW NO 2 OF THE YEAR 1983 PROVIDING FOR THE LEGAL DEFENSE AND INDEMNIFICATION OF TOWN OF ITHACA OFFICERS AND EMPLOYEES: BE /T RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the regular meeting of the Town Board on September 8, 1998 at 6: 15 p. m., in order that the governing Town Board may consider a, "LOCAL LAW AMENDING LOCAL LAW NO, 2 OF THE YEAR 1983 PROVIDING FOR THE LEGAL DEFENSE AND INDEMNIFICATION OF TOWN OF ITHACA OFFICERS AND EMPLOYEES" VED: Supervisor Valentino, SECONDED by Councilwoman Ghgorov. A vote on the motion resulted S follows Supervisor Valentino, aye; Councilwoman Grigorov, aye, Councilman Klein, aye, ouncilwoman Russell, aye; Councilman Conley, aye, Councilwoman Russell, aye. Carried unanimously. TOWN BOARD MINUTES. PAGE 14 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED AMAgenda Rem No. 13 = Establish om left Count Committee Census Year 2000. Sr. Kanter - One of the things the U . S . Bureau of the Census is trying to do is shift some of the reponsibilities on the local municipalities. In some ways it is good because that is where the most awareness and involvement is. In an area like Tompkins County, it makes sense to combine as many resources as possible. I have been in contact with Jim Hanson at the County Planning Department and we have been talking about the possibility of having a County Wide Count Committee for Census 2000, Mr. Hanson talked to other municipalities. We are going to have a meeting next month to discuss it. The main purpose of a Complete Count Committee is to make the community aware of the census. Something we have already started participating in is the local update of census addresses which is the only way to make sure there is a complete count. The Complete Count Committee for non-technical things. For example, public relations to tell people about upcoming census phases and events. It makes sense not to focus on individual municipal resources and try to combine them as much as possible. The purpose of tonights discussion is to start thinking about it They are also trying to involve local businessmen, clergymen , and others who have direct contact with many people who may wish to on this committee. It makes sense to do that on a county wide basis as issues do not stop at . municipal boundaries. ars. Noteboom - I was hoping to add a dog and cat count to the census because the census takers would lready be going to the homes. It might be a way of sharing resources. Councilman Conley - One of the Census Bureau's biggest problems is people's sensitivity to what information is being gathered and collected. I think it is hard to gather other information at the same time. Mr. Kanter - The Census Bureau hires people .to go out and do the census count. ftenda Item No. 14 - m Approval Plans Specifications, and Authorization to Solicit Bids for the Construction of the Mecklenburn Water Main. Mr. Walker - The bid specifications are being worked on. Are there any concerns on the format of the specifications? Councilwoman Russell - No, but we were supposed to have them for review tonight. Mr. Walker - There were situations that caused a problem. I also did not put together a SEQR, and this would require one. There will be a Town Board meeting on July 27, 1998. Hopefully, 1 will have everything ready then. Agenda Rem No. 15 = Approval Plans Specifications and Authorization to Solicit Blds Construction old Store a Shed H11-ghway F cil : I TOWN BOARD MINUTES PAGE 15 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED r. Noteboom - This item is related to the building plan that was presented for the cold storage building hich was to be 40 feet by 108 feet. We have money this year to move ahead with the construction of is building . I talked to Supervisor Valentino and the Town Clerk, and since it was not completely ready for your review there was no point in putting it forward at this time. Supervisor Valentino - We would like to go build it separate from the other facility portions, because we do have the money from this years budget. Councilwoman Russell - Is this for the salt storage? Supervisor Valentino - This is for equipment storage. The building would be unheated . It allows us to have some of our equipment out of the unpleasant weather. Agenda Item No. 16 - Discussion Bridge West Kina Road Near Upper Buttermilk Falls State Park. Mr. Noteboom - I have updates on the cost. The estimate has gone up to $300, 000. John Lampman has said he will only hold us to the $50, 000 he talked about before. I am concerned about some of the items they are asking us to pay for. I am not sure we should be. The county seems to be moving ahead on the bridge agreements to have a separate agreement on every bridge. The original agreement was done in 1946, it stated, " Floor or wearing surface of the bridges hould be maintained by the town . " At that time many of those bridges were plank bridges, and that was hat it meant. We no longer have those types of bridges. you look at this long list of items they are asking us to pay for, why should we pay for all the excavation over the archway. Our responsibility is the wearing surface, so if you extend that to the first eighteen inches, why are we worried about paying for everything. Should we be pressing this a more? The county is using the standards that the towns pay twenty percent of the cost of the bridges. I do not know if we should be. If we are indeed responsible for the wearing surface, I can see paying for it. Supervisor Valentino - We could do that work ourselves. Their estimates and engineering costs seem excessive over other bids. If we are responsible for the wearing surface then we should be able to decide if we want to do it ourselves or contract it out. Councilman Klein - The county is asking us to pay for part of the administrative costs. Mr. Noteboom - We need to have some discussion about what they are charging us for. Traditionally, the town has paid for the approaches and the wearing surface. Councilman Klein - That is not in accordance with the 1946 resolution . The county could always write a new resolution to include everything that they have been charging us for. r. Walker - Most of the towns do not have the engineering and contracting capabilities as the county. he bridge is over twenty-five feet and is considered a major construction which will be expensive to . aintain . I think they justify these costs based on the fact that most bridges are on county roads or TOWN BOARD MINUTES PAGE 16 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED portant town roads. I think there may have been more state aid to the county when this resolution was I ot into affect. It makes sense to centralize for efficiency and engineering efforts. uncilwoman Harrison - Do you think if we oppose this agreement the county would walk away? It might not be the one to challenge. Supervisor Valentino - Is it a bridge that meets their criteria? Councilman Klein - "Yes." Councilwoman Russell - What is to stop them from passing a new resolution rescinding their old one? Supervisor Valentino = When they first thought of not repairing bridges they met with a strong reaction from the Municipal Officers Association. If we only responsible for the wearing surface, let the county do the other contracting. We should be responsible for making the decision as to whether we will contract the work or do it ourselves. Mr. Noteboom - The Renwick Road bridge is being repaired next year. They have state funding for all of the work, but they are short $29, 000 . Are we saying the town should pay that? Why should we make up the difference? Why not a percentage? The State does not care who the money is going to. They just want the bridge repaired. We need to move ahead on this bridge. I can to rework the numbers, l onpervisor Valentino - I think $50, 000 for this particular bridge would probably be all right. . Walker - There is a fair amount of drainage work to be done on the approaches because of the figuration of the roads coming down. I think the county could put money into it on a short term basis. Supervisor Valentino - I agree with Councilwoman Harrison that this is not the bridge to challenge, as long it does not cost over $50,000. It does raise some important points to their resolution we should talk about. Mr. Noteboom - We need to look at the maintenance agreements they are bringing to us. The county is looking at passing another resolution to reconfirm the 1946 resolution. Each bridge, as they receive a maintenance agreement, will be the device that is used. Most of the language in the 1946 resolution is benign until the last resolve which said they will take care of the bridges unless other wise defined by Intermunicipal Agreement or a Memorandum of Understanding. Forest Home Bridge had a maintenance agreement for how we would handle that bridge from now on. They had attached the agreement for the West King Road Bridge. 1 believe they are going to handle each bridge that way. Attorney Grossman - What is the schedule? Mr. Noteboom - They need a resolution from us because they are going to solicit bids, and will be doing this work in August 1998, Councilwoman Harrison - Can we say we will put $50, 000 towards what traditionally has been the town's sponsibility, and authorize the Supervisor to sign this agreement? e ? r. Noteboom - That would move things forward . TOWN BOARD MINUTES PAGE 17 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED ouncilwoman Harrison - What are the pedestrian and bicycle path widths being proposed? r. Noteboom - Wider than it was before. Councilman Klein - It is a stone arch bridge, are they actually keeping the stone? The county is taking off wearing surfaces and excavating back to the arch , then raising the stone level. Councilwoman Harrison = Is there an opportunity to widen the bridge? Councilman Klein - No, because it is a stone bridge . Mr. Walker - It has a stone arch filled on top with stone. Supervisor Valentino - The decision is whether we are going to agree to the components of this resolution this year. Are we going to pass our own resolution with wording recommended by the Attorney for the Town? Mr. Noteboom - I think that all the county will need is the money. The board authorizing us to go ahead and use $50, 000. RESOLU77ON NO. 109 - APPROVAL OF EXPENDITURES FOR MAINTENANCE OF FLOORAINEAR/NG SURFACEWEST KING ROAD OVER BUTTERMILK CREEK BRIDGE' t orBE R RESOLVED, the goveming Town Board of the Town of Ithaca does hereby approve an endifure not to exceed $50, 000 for the rehabilitation and continued cooperative maintenance of the and wearing surface of the West. King Road Over Buttermilk Creek Bridge. MOVED: Supervisor Valentino, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. Aaenda Item No. 17 - Acceptance 1998 Annual Report, Receiver of Taxes• The Town Clerk provided the 1998 Annual Report to the board. (See Attachment #7) Councilwoman Russell - How is the amount of the In Lieu of Tax that is paid to the School District and Tompkins County determined. Mrs. Noteboom - There is a formula which was agreed upon by contract. Supervisor Valentino - It was negotiated individually with each property that pays In Lieu of Taxes. Mrs. Noteboom - It is a complicated formula . We have not received payment for 1998 from the Ithaca Elm Maple Housing , The Annual Report was provided to you without that amount included. I will speak to Attorney Bamey about not yet receiving that payment when he returns. TOWN BOARD MINUTES PAGE 18 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED Aliouncilwoman Russell - The clerical error made on the Tax Roll for the Ithaca College parcel , (39-1 -1 .3). that amount going to be refunded? rs. Noteboom - Tompkins County has what they call a " Pennies Fund" . Their computer system rounds the billings and sometimes taxes are collected in small amounts above the amount of the warrant for the specific funds or districts. They have a joint fund from each municipality in the county. When they raise this extra money because of the rounding they put it in this account. Instead of us having to reimburse them for the Ithaca College clerical error they will use the "Pennies Fund" to make the balance. The Town of Ithaca is not going to lose any of tax monies I have collected. Councilwoman Russell - The two parcels that should have been billed were not billed? Mrs. Noteboom - The parcels were billed, there were three parcels on the roll when there should have been only two. The property owner combined two parcels into one, but it was not changed on the roB. The property owner paid the taxes on the two legitimate parcels, but not on the erroneous one. Since the roll had been finalized, Real Property Tax Law says the tax on the erroneous billing is due, thus requiring the correction. Councilman Conley - The county used the fund to apply towards the Town of Ithaca's warrants? Mrs. Noteboom - Since the Town met its warrant in January, including the erroneous parcel, it is nsi o dered to be non paid for the County once I have .turned the warrant over to them in June. When Ilecting, I pay the Town all of its money first. councilwoman Russell - Does that mean that we were paid twice? Mrs. Noteboom - No, the property owner did not actually pay the bill. Since we meet our warrant first, the Town received more than what the warrant should have been because there should never have been a billing for that parcel . In essence, it looked as if I had collected for that billing because of meeting our warrant first. Instead of having the Town return that money from the over collection of the warrant for this parcel, the Town used the "Pennies Fund" to make up the difference for their warrant. Councilwoman Russell - Does this " Pennies Fund" show up in the county's audit? Mrs. Noteboom - I would assume so. I asked if this " Pennies Fund" was the rounding monies of all the municipalities in the count, and whether it is_ being accounted for as separate entities. I also asked if the interest was being disbursed appropriately to each municipality. County officials said it was not. Supervisor Valentino - It is interesting to me how they are rounding these pennies because when we calculate our final assessment to the budget for what will be received in taxes we have already rounded it. I do not know what rounding they are doing but it is different from ours. TOWN BOARD MINUTES PAGE 19 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED rs. Noteboom - If there is an additional amount collected on the warrant because of rounding , those nds are supposed to off set the tax rate the following year. Alfred Carvill, Budget Officer is going to write Wo rmal letter to the county requesting information on this fund . RESOLUTION NO. 110 - 1998 ANNUAL REPORT - RECEIVER OF TAXES: WHEREAS, the Receiver of Taxes has presented the final report of taxes collected by her during the year 1998; and WHEREAS, the governing Town Board has reviewed and discussed the said report; now, therefore, be it r RESOLVED, the governing Town Board of the Town of Ithaca does hereby accept for filing the s 1998 Final Report of the Taxes Collected by the Receiver of Taxes; and, be it further, RESOLVED, the Town Clerk/Receiver of Taxes is hereby authorized and directed to include the said report in the body of the minutes for this meeting. MOVED: Councilman Klein, SECONDED by Councilwoman Grigorov. Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye, Councilwoman Russell, aye. Carried unanimously. A&aenda Item No. 19 - A reement City of Ithaca Relatina to Code Enforcement of Buildings Lying- In I oth the C" and the Town : ndrew Frost, Director of Building/Zoning - This issue was brought forward because of an incident with a building lot that was located in the City of Ithaca off Vine Street that crosses into the Town of Ithaca. I have had numerous conversations with the building lot owner and the City of Ithaca over some Code Enforcement issues and Zoning issues . In the past the town has had an informal agreement with the City of Ithaca. Now we are requesting a formal agreement. I have put together a memorandum for the Town Board's consideration . Councilman Conley - Does the City of Ithaca know about your memo? Mr. Frost - They have not seen the memorandum , but the City has sent me copies of their agreement with Cayuga Heights. Supervisor Valentino - In that agreement it seems as if the City of Ithaca does all the inspecting . Councilman Conley - If the building straddles the line , the City of Ithaca does the inspecting . Mr. Frost - Our informal agreement was that the municipality with more than 51 % of the building in their jurisdiction would regulate the building . It would be my preference to maintain that agreement. I have a list of the properties that are in both municipalities . ouncilwoman Harrison - Would it be your intention that no money change hands? TOWN BOARD MINUTES PAGE 20 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED Frost - "Yes" . We are dealing with only a few buildings. It would not change the zoning perspective, e are not compromising the Zoning Ordinance . It will just be . building codes. c uncilwoman Russell - Would the land be included? Mr. Frost - It would just be the building . The property becomes a land use issue. That would still be regulated by either the city or the town. We have only had two buildings where we have had this happen. We had a case on Williams Glenn Road. The City Zoning Ordinance would not allow him to have his home occupation in the city. His office was going to be in the Town's portion of the building. The city would not allow him to have a door in his basement that would take them from the city's side to the town side. They made them walk around the outside of the building to get to the office. Agenda Item No. 20 = Approval of 1999 Wage Scale. Judith Drake, Human Resources Specialist provided the comparison between• the 1996 Salary Ranges and the 1999 Salary Ranges. (See Attachment #8) Supervisor Valentino - Three years ago we said we would reevaluate the wage scale every three years and upgrade it if necessary. Mrs. Drake has done a great deal of work putting together information from other municipalities, looking at their wage scales and their benefits. We tried to come as close as we uld to what the market rate and value of jobs are. e base salaries for Classifications (S , R , Q, P) have been increased. For some reason the salary mbers for (0, N) were classed higher. We have received better information from the county than we received last time. When we looked at the lower classifications, we found that we were substantially off what is happening in the market. We were quite a bit lower than the county and some other areas. This newer classification is probably slightly higher than the City of Ithaca. We are closer to our sister municipalities around the area. Our benefits are very similar and we are doing quite well with . them. The maximums are ranges . Mrs. Drake and I are projecting will stay in place for another three years. We are not looking at changing the minimum, job rate, and maximum every year. Councilman Klein - Why did you change the two years from minimum hire to job rate, then four years from job rate to maximum? Was it simplified from 1996 to 1999? Mrs . Drake - It is basically the same. We specified on the 1999 Wage Scale four to five years from job . rate to maximum because it is not a set time period. It depends upon where an employee starts on the scale. Once they meet the maximum rate, then they will receive cost of living increases. Supervisor Valentino - The philosophy is that we set a hiring minimum. We will not hire anyone below that minimum. We can hire, depending upon the skills they bring to the job, anywhere between the job minimum and the job rate, but not to the maximum. ouncilman Klein - Could you hire someone at the maximum? TOWN BOARD MINUTES PAGE 21 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED pervisor Valentino - We could, but it does not leave any room for raises. ounrAman Klein - How are salaries for jobs advertised? Mrs. Drake = We advertise the range between hiring minimum and job rate. Supervisor Valentino - Sometimes you might wish to hire someone that might not have all the requirements because you see potential. So you would want to bring them in lower. Councilman Klein - If you hire someone at the minimum you are locking us into increases at very high increments. Supervisor Valentino - It is more of a guide. The job rate is the value of the job. So most hires are at job rate. Councilwoman Harrison - What happens between job rate and maximum? Supervisor Valentino - Depending upon Department Head recommendations, and the merit of how the person is performing they receive increments in between. Councilwoman Harrison - So if someone is hired at the job rate, you expect, if they perform reasonably to reach the maximum rate in another four to five years. At that point they . only receive cost of living rs.r ases? Drake - At that point they would start getting cost of living increases. Supervisor Valentino - We determine what the cost of living is, and then no one will receive less than the cost of living unless there is a compelling reason why. Councilwoman Russell - How do we determine what the cost of living is? Supervisor Valentino - We obtain the statistics from the Department of Labor. We have been trying to obtain some from regional sources. We have been using the national statistics because that was all that they had. Councilman Klein - I am concerned that if you do hire someone at the minimum, and their performance is all right but not exceptional or bad enough to let them go, you are locking into two year increments. You will be giving some of these people 8% raises each year. Supervisor Valentino - If someone is doing mediocre work we would not increase them as much. You have to consider that the hiring minimums are very low. We have set them deliberately low to give us some room. The county hires people at the job rate. If you have someone at the absolute minimum, and they are performing the job as should , then job rate is what they should be getting for that job. Councilwoman Harrison - The concern is the message being projected to the employee. TOWN BOARD MINUTES PAGE 22 JULY 13, 1996 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED rs. Drake - That was something that we should consider. If someone has a poor performance review e Department Head needs to think about that when they recommend salary. ouncilman Klein - Then it should say approximately. Councilwoman Harrison - How do these rates compare to Cornell University? I was looking at the secretarial wages and they seem significantly higher. Mrs. Drake = We did not compare to Cornell University because we thought that they were a different type organization . We looked more at other municipalities like the county, villages, towns, and cities. Supervisor Valentino - I did do some comparisons with Cornell University. I found it very, hard to do since they changed to the new system with ranges. They have big pay bands. It is hard to know exactly , what individuals are hired at, and what they are doing. The union contract and these are comparable. I was surprised that places like the Lansing and Dryden highway workers earned higher wages than our highway laborers. We had really fallen behind in that particular area. Councilman Klein - Do we have any one below the livable wage? Supervisor Valentino - We do not presently have anyone on staff below the livable wage. Mrs . Drake - We do have a few people who are just at the livable wage. upervisor Valentino - The livable wage is a good guideline, but it is not the whole picture of what people ouid be paid. Councilman Klein - Is there somewhere in the manual where hiring minimum, job rate, and the maximum is defined so that it indicates job rate is the maximum someone could be hired at? Mrs. Drake - That is a good suggestion, we could add it to the Personnel Manual. Supervisor Valentino - I stayed away from doing that, because in any single budget year we may have to make modifications. Councilman Klein - The definition could be the reasoning. The Town Board could always vary salaries. RESOLUTION NO. Ill • APPROVAL UPDATE OF EMPLOYEE SALARY RANGES: WHEREAS, the Personnel Committee has reviewed and evaluated the 1996 Salary Ranges that were passed by Resolution Number 214, on November 9, 1995, that coincide with the Employee Classification Listing which was also passed with that resolution; and WHEREAS, there have been changes made to the Employee Classification Listing by the Town Board by adopted resolutions over the past three years, and it has been determined that an update of the 1996 glary Ranges is needed; and TOWN BOARD MINUTES PAGE 23 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED WHEREAS, the Personnel Committee recommends approval of the "1999 Salary Ranges" that incide with the Job Classification Listing as presented to the Town Board for consideration; now, erefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the attached "1999 Salary Ranges" that coincide with the Job Classification Listing with the hollowing amendments and additions: Amendments to Descriptions: Max of 2 yrs, from hire min. to job rate. Change to: Approximately 2 yrs. from hire min. to job rate. 4-5 Years Job to Max. Change to: Approximately 4-5 Years Job Rate to Maximum. Additions: Cost of living raises after reaching maximum. Include definitions of Hiring Minimum, Job Rate, and Maximum. MOVED: Supervisor Valentino, SECONDED by Councilwoman Ghgorov. A vote on the motion resulted as hollows: Supervisor Valentino, aye, Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye. Councilwoman Russell, aye. Canted unanimously. Agenda Item No. 21 - Removal of Contingencies. Post Office Building Purchase Offer: tpervisor Valentino - We had a long list of contingencies. We researched whether they had been met, was determined the only contingency we are not satisfied with was the final survey of the site. r. Walker - We provide the survey. T. G . Millers & Sons work is 90°x6 complete. There was a slight encroachment on the city property next to the brick wall going back to the parking lot. The map was mislabeled . They set some additional monuments and drill holes that could not be identified . Councilman Klein - Where is the abstract to the title? Mr. Walker - In Attorney Barney' s office. He did not get a chance to look at it. Supervisor: Valentino - The last time we met with Attorney Barney he said to wait until he returned . Instead , he decided if it met the approval of the Town Board we could have Attorney Grossman work on the final contingencies and the survey. If the Town Board would be willing to say on the approval of the Town Attorney, Town Engineer, and Town Supervisor, we could write a letter to the Post Office removing the contingencies . The Post Office architects have already started work, but they will work on it full time once the contingencies are removed . Mr. Walker - We have preliminary authorization from the post office to work with their architects on the mechanical systems, staging , and construction schedule. We have met and they will not have the joint until the contingencies are removed . Supervisor Valentino - We need to review some of the changes on the design for the main floor and the sement. TOWN BOARD MINUTES PAGE 24 JULY 1391998 APPROVED - APPROVED - AUGUST 10, 1998 -APPROVED - APPROVED Walker - We did talk to them about the main structure for the general office space . uncilman Conley - At our last meeting there was some concern about asbestos, was that addressed? Mr. Walker - The contractor was not removing asbestos . The contractor was installing cables for a new network system. There were holes in the wall that had paint which might have lead in it. The floor tiles have asbestos. It will be capsulated or removed as part of normal construction . It is nothing for us to be concerned about. Supervisor Valentino - After they settle their labor dispute, then the appropriate people come in and evaluate the quality of their air for their new facility. Mr. Walker - I am supposed to receive a report on the results. RESOLUTION NO. 112 = REMOVE CONTINGENCIESUNITED STATES POSTAL SERVICE CONTRACT - NEW TOWN HALL: BE IT RESOLVED, upon review and approval of the Town Supervisor, Attomey for the Town, and Town Engineer all contingencies as set forth in the purchase offer related to the acquisition of the United States Postal Service building as a new Town Hall shall be removed, and be it further BE IT RESOLVED, the Town Supervisor is hereby authorized to contact the applicable US Postal rvice authorities and notify them that all contingencies have been removed. OVED: Councilman Conley, SECONDED by Councilwoman Gngorov. A vote on the motion resulted as slows: Supervisor Valentino, aye; Councilwoman Ghgorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. Agenda Item No. 22 - Resolution of Support, Joint Sewer State Grant: Supervisor Valentino - The Town of Lansing, Village of Lansing, Village of Cayuga Heights, Town of Dryden, Town of Ithaca have applied for a grant to have a joint sewer system . The grant will provide funds to fix some individual septic systems . The Town of Lansing will not be building their sewer system. It will be upgraded and improved through the Village of Cayuga Heights plan. The plan will also include putting in filters and substantial improvements to measure phosphorous levels. The state was very interested in the project. One thing that helped with this grant was the data and information received from Cornell University on Lake Source Cooling. At this point it looks favorable. The state told us that they were not interested in having another sewer plant. If the municipalities could get together and have a joint sewer plant that they would look more favorably at the grant. The resolution brought forth of approval to participate requires that there be a designation of a representative. I would like to request that be myself. ouncilman Klein - Will Mr. Walker be involved? upervisor Valentino - He will be the Technical Advisor. TOWN BOARD MINUTES PAGE 25 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED ouncilwoman Russell - How will we be funding our portion? upervisor Valentino - We will be funding our portion through our partnership. The cost will have to be egotiated. Councilwoman Harrison - Are there times when raw sewer is flowing into the lake? Mr. Walker - There are no by-passes that go directly into the lake. The Cayuga Heights plant does have a limited hydraulic capacity and detention. During extremely high flows, the detention time might be shorter than usual. It goes through some level of treatment before it flows into the lake. The Ithaca Area Waste Water Treatment Plant is designed so that there would not be over flows. There is a by-pass if there was a problem, but it has never operated since they rebuilt the plant. Councilwoman Harrison - If this improvement was to go forward, would it enable greater retention of sewage at the Cayuga Heights plant? Mr. Walker - This proposal involves diverting flow away from the Cayuga Heights Sewage Plant. It allows it to be treated at the Waste Water Treatment Plant. The idea would be to divert it and eliminate some of the flow problem. Councilwoman Harrison - Would this significantly change the increase of treatment received during high flows? r. Walker - °Yes." Councilman Conley - Councilwoman Harrison is talking about, in 1963, people were swimming and were quoted as seeing the raw sewage. That was just before they closed the area to swimming because of that problem. Councilwoman Harrison - Is the storm water system a separate system? Mr. Walker = It is not a combined system. Councilwoman Russell - Is anything going to be done about infiltration? Mr. Walker - The biggest infiltration problem is on West Hill where we have the oldest system . On South Hill we replaced a significant portion and eliminated a lot of infiltration. Councilwoman Harrison - Is it a part of this project? Mr. Walker - There are some components of infiltration interceptors. The city is eliminating older sewers and providing some infiltration protection . Part of the original plan called for much more infiltration work, but then they found out that the chemicals they were using were not good. It became very expensive. They are dealing with infiltration by having it upper vested and treated . SOLUTION NO. 113 - 1996 CLEAN WATER/CLEAN AIR BOND ACT - TITLE 3 SECTION 56-0303 ATER QUALITY IMPROVEMENT PROJECTS AND ENVIRONMENTAL PROTECTION FUND i TOWN BOARD MINUTES PAGE 26 JULY 13 , 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED lRTICLE 1744 ENVIRONMENTAL CONSERVATION LAW NONAGRICULTURAL NONPOINT OURCE PROJECTS MUNICIPAL RESOLUTION: esoitition authorizing the items listed below pursuant to the Clean Water/Clean Air Bond Act of 1996. WHEREAS, the Town of Ithaca herein called the Municipality'; after thorough consideration of the various aspects of the problem and study of available , data, has determined that certain work, as described it its application and attachments, herein call the "Project" is desirable, is in the public interest, and is required in order to implement the Project; and WHEREAS, Article 56 of the Environmental Conservation Law authorizes State assistance to municipalities for water quality improvement projects by means of a contract and the Municipality deems it to be in the public interest and benefit under this law to enter into a contract therewith; NOW THEREFORE, BE IT RESOLVED BY the governing Town Board 1 , That Supervisor Catherine Valentino is the representative authorized to act in behalf of the Municipality's governing body in all matters related to State assistance under ECL Article 56, Title 3. The representative is also authorized to make application, execute the State Assistance Contract, submit Project documentation, and otherwise act for the Municipality's goveming body in all matters related to the Project and to State assistance; That the Municipality agrees that it will fund its portion of the cost of the Project and that funds will be available to initiate the Project's field work within twelve (12) months of written approval of its application by the Department of Environmental Conservation; 3. That one ( 1 ) certified copy of this Resolution be prepared and sent to the Albany office of the New York State Department of Environmental Conservation together with the Application for State Assistance Payments. 4. That this Resolution take effect immediately. MOVED: Councilman Klein, SECONDED by Councilman Conley. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Gngorov, aye; Councilman Klein, aye; Councilwoman Russell, aye, Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. Agenda Item No. 23 - Items Fall Newsletter: Supervisor Valentino - Mr. Kanter is looking for more ideas. Councilman Klein - What about the work of the Water/Sewer Benefit Assessment Committee. Would that work be done in time for it to be included? Supervisor Valentino - We should have the resolution for the August meeting . ouncilman Conley - The people at the Coddington Road Community Center and 1 have been working on couple of things . They are hoping to expand their building . They have put together some information TOWN BOARD MINUTES PAGE 27 JULY 13w 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED Ord called to see if I would give them a letter of recommendation for grants. I wanted to suggest that the give them some support. They have been working hard and are doing good things. Itard pervisor Valentino - I was going to write a letter of support I told them to send me an outline of the things they want to achieve. Councilwoman Russell - We need to go over what they want to do. Supervisor Valentino - I know they talked to the Planning Department about some of their plans. Mr. Kanter - They discussed the preliminary plans. We are interested in pursuing improvements to the drainage in the front yard and parking area. They mentioned they were interested in applying for grants through the Appalachian Regional Commission. Councilman Conley - There is another group from Washington that gives grants. They are asking for a recommendation, and I certainly will give them mine. I wondered if it was something the board would like to do. Attorney Grossman - I would like to suggest the board be careful as a municipal body endorsing a particular private enterprise. Councilman Conley - Is that a private enterprise? Iouncilman Klein - We do fund them for some things . ttorney Grossman - A general resolution of support is one thing, I do not know if you want_ to be on record as supporting them. Mr. Kanter - We are also looking for articles, as well as ideas by mid September. Supervisor Valentino - I would like to mention the new telephone system was installed on July 10. We have had the initial training , but we will all continue to train and learn. It is a great improvement over what we had. Councilman Klein - Are these phones able to be moved to the new Town Hall? Supervisor Valentino - Yes, these phones will go to the new Town Hall. Councilwoman Russell - Is there a difference when people call in? Supervisor Valentino - Yes. After hours when people cap there is a menu of how to contact people on their voice mail . We are also able to access our messages on the voice mail from home. Councilwoman Russell - Does a person answer the phone? upervisor Valentino - Not after hours, but during the day they do. i TOWN BOARD MINUTES PAGE 28 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED tNoteboom - If one of the five lines is not picked up by the fourth ring, the message recording answers the caller can leave a message on the departments voice mail. ncilman Klein - I think the important thing is that the initial call is still answered by a person. Supervisor Valentino - The Village of Cayuga Heights Clerk recently passed away. There was a concern about how they were going to get things done because they depended on her so much. The village would like us to take over their water billing through Bolton Point. . I suggested that we only do it temporarily because when we get our new computer system (at Bolton Point) , the new Village Clerk will find it very easy to do. They were going to pay us by contract. Cayuga Heights has wanted Bolton Point to take this process over for them for sometime, but Bolton Point did not want to. Agenda Item No. 24 = Consent Items: a. Town Board Minutes - 618198. Councilwoman Russell - I had some corrections to the 6/8198 Town Board Minutes, but I do not need to discuss them. RESOLUTION No's. 114(a)414(k) - Consent Items: Resolution Aonrovima and/or Authorizing the Foliowino: BE fT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and or/adopts the solutions for Consent Agenda Items No. 24 (a)44 (0, 24 (h)-24 (k), and Consent Additional No. 1 as sented and/or amended. Consent Agenda Item No. 24 (g) is removed from consideration. MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Grigorov, aye, Councilman Klein, aye., Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. RESOLUTION NO. 114 (a ) - APPROVAL TOWN BOARD MN UTES - &M8: WHEREAS, the Town Clerk has presented the Town Board Meeting Minutes for the regular meeting held on June 8, 1998, to the Town Board for their review and approval; and WHEREAS, the Town Board has reviewed the said minutes; now therefore be it RESOLVED, that the Town Board does hereby approve and adopt the said minutes with the clerical amendments as presented by Councilwoman Russell as the official minutes of the Town Board for the regular meeting held June 8, 1998, MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Ghgorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. ESOLUTION NO. 114 - TOWN OF ITHACA WARRANTS: i TOWN BOARD MINUTES PAGE 29 JULY 131 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED WHEREAS, the warrant with the following numbered listing of vouchers has been presented to the wn Board for approval of payment; and WHEREAS, said warrant has been audited for payment by the Town Board; now therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant. VOUCHER #'s: 711-859 General Fund - $55, 0184 03 Fire Protection Fund - $902, 963. 73 General Fund Part Town - $39, 478. 74 Town Hall Capital Project - $533. 70 Highway Fund - $ 110, 452495 Water Fund - $327, 556. 98 Sewer Fund - $41, 106. 74 Lighting District Funds - $ 1146. 88 Risk Retention Fund - $ 140. 01 MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, . aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. ESOLUT/ON NO. 114 C - BOLTON POINT WARRANTS: WHEREAS, the warrant with the following numbered listing of vouchers for Bolton Point, Southem Rayuga Lake Intermunicipal Water Commission (SCLIWC) has been presented to the Town Board for approval of payment; and WHEREAS, said warrant has been reviewed and audited for payment by the Town Board; RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered. and listed on the warrants. VOUCHER #'s: 357-370, Pre-paids $63, 368. 96 3734192 $45, 139. 04 MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye, Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. RESOLUTION NO. 114 N - 1998 BUDGET TRANSFERS AND AMENDMENTS. WHEREAS, compliant with budgetary practices established and required by the NYS Comptroller's Office and Govemment Accounting, Auditing and Financial Reporting Standards by the Town Budget fficer has conducted a midyear review of all over expended appropriations for all Town Operating unds as of 6130198; and TOWN BOARD MINUTES PAGE 30 JULY 13y 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED IWHEREAS, presented by fund is a listing of those over expended appropriations. These budget counts require the approval of the Ithaca Town Board to transfer funds from other unexpended or vailable 1998 appropriations, and, TOWN OF ITHACA GENERAL TOWNaMDE FUND 1998 BUDGET TRANSFERS AS OF 6130198 FROM: TOWN CLERK TRANSFER A1330, 100 Personal Services $ 82242454 A 1410. 100 Personal Services 14293. 45 Q 9. 535. 99 TO: JUSTICE A1110. 100 Personal Services $ 11202018 A 1316. 100 Personal Services 1, 650. 33 A 1430. 100 Personal Services 1, 676. 29 A 1440. 100 Personal Services 5, 007019 $ 9. 535. 99 FROM CENTRAL DATA PROCESSING A 1680.402 Software $ 11500000 A 1680. 403 Education & Training 300. 00 CENTRAL STORE ROOM A1670. 402 Copier Paper 120. 00 I 1. 920. 00 TO: CELEBRATIONS A7750. 200 Equipment - Historical Markers 1 . 920. 00 FROM: BUILDINGS - TOWN HALL A1620. 455 Buildings/Town Hall Dev $ 3. 5000 00 TO: BUILDINGS = TOWN HALL Al 620. 200 Equipment $ 2, 900. 00 A 1620. 400 Contractual 600. 00 S 3. 500. 00 FROM: ENGINEERING A 1440. 400 Contractual $ 130. 00 A 1440. 450 Gasoline 880. 00 $ 1 . 010. 00 TO: ENGINEERING A1440, 404 Vehicle Maintenance $ 880. 00 A1440. 410 Conferences & Mileage 130. 00 $ 1. 010. 00 FROM: JUSTICES A1110, 403 Conference & Mileage $ 11000, 00 A1110. 405 Lawbooks 31333. 00 A1620. 455 Building& Town Hall Dev 11000. 00 TOWN BOARD MINUTES PAGE 31 JULY 13t 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED $ 5. 333. 00 O: JUSTICES A1110. 200 Equipment - Computers $ 11686, 00 A1110. 400 Contractual 1, 700. 00 A1110, 401 Rental 11050, 00 A1110. 415 Telephone 787. 00 A1110. 420 Dues & Publications 110. 00 S 5. 333. 00 FROM: TOWN ATTORNEY A1420. 400 Contractual 200. 00 TO: TOWN BOARD A1010. 400 Contractual $ 100. 00 A1010. 410 Conference & Mileage 100. 00 $ 200. 00 FROM: BUDGET A 1340. 400 Contractual 502. 00 TO: ACCOUNTING A 1316, 400 Contractual 502. 00 FROM: TOWN ATTORNEY A 1420. 400 Contractual $ 900. 00 TO: TOWN CLERK A 1410. 410 Conference & Mileage $ 770. 00 A 1410, 420 Dues & Publications 130. 00 S 900. 00 FROM: CENTRAL DATA PROCESSING A 1680. 404 Consulting Services $ 4. 955. 00 TO: SPECIAL ITEMS A1920. 401 Taxes/Assessments $ 4. 955. 00 FROM: CENTRAL PRINTING & MAIUNG A1670. 408 Postage $ 11914, 00 TO: ENGINEERING A 1440. 408 Postage 107. 00 PERSONNEL A 1430. 408 Postage 225. 00 TOWN CLERK A 1410. 408 Postage 810. 00 TAX COLLECTION A 1330. 408 Postage 470. 00 ACCOUNTING A 1316. 408 Postage 270. 00 HIGHWAY A5132. 408 Postage 32. 00 $ 1 . 914. 00 TOWN BOARD MINUTES PAGE 32 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED OM: BUDGET A1340. 410 Conference & Mileage $ 236. 00 BUDGET A 1340. 420 Dues & Publications 236. 00 FROM: BUILDINGS(TOWN HALL A1620. 455 Buildingslrown Hall Dev $ 41500400 CENTRAL PRINTING & MAIUNG A 1670. 401 Copier Repairs 11500, 00 CENTRAL DATA PROCESSING A 1680. 200 Equipment 5, 868, 00 A 1680. 400 Contractual 1, 000. 00 A 1680. 402 Software 1 . 600. 00 14. 468. 00 TO: CENTRAL COMMUNICATIONS A1650. 200 Equipment $ 14. 468. 00 FROM: BUILDINGS/TOWN HALL A 1620. 455 Buildingv Town Hall Dev 1 4175. 00 TO: INDEPENDANT AUDITORS A 1320. 400 Contractual $ 4. 875. 00 tom: CENTRAL DATA PROCESSING TRANSFER B 1680. 402 Software $ 41426000 CENTRAL PRINTING & MAIUNG B1670. 407 Postage Meter 2. 500. 00 S, 6. 926. 00 TO: CENTRAL COMMUNICATIONS 81650. 400 Contractual $ 1, 327000 CENTRAL PRINTING & MA/UNG B1670, 400 Contractual $ 76. 00 B1670, 401 Copier Repairs 11066, 00 ZONING 88010. 400 Contractual $ 386. 00 88010. 401 Printing & Photo Processing 187. 00 880100403 Conferences & Mileage 314. 00 B8010. 408 Postage 268. 00 B8101 . 420 Dues & Publication 610. 00 PLANNING 88020. 401 Printing & Photo Processing $ 11000. 00 88020. 420 Postage 1 . 692. 00 6. 926. 00 OM: SNOW REMOVAL TRANSFER TOWN BOARD MINUTES PAGE 33 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED DB5142. 453 Sand S 725. 00 O: SNOW REMOVAL DB5142. 456 Meal Reimbursements S 725. 00 FROM CLEANING SERWCES DB5140. 450 Cleaning Services S 97. 00 TO: CLEANING SERVICES DB5140o 102 Personal Services OT 97. 00 FROM: CLEANING SERVICES DB5140. 401 Safety Equipment 427. 00 TO: CLEANNG SERVICES DB5140. 400 Contractual Expenses $ 42LO FROM CLEANING SERVICES DB5140. 409 Advertising 3154 00 TO: CLEANING SERVICES DB5140. 430 Drug Testing 315.00 FROM TRANSMISS/O"ISTRIBUTION TRANSFER F8340. 481 Water Tank - Painting 403. DQ t: TRANSMISSIONOISTR/BUTION F8340. 102 Personal Services OT $ 403. 00 FROM TRANSMISSION)VISTRIBUTION F8340. 481 Water Tank - Painting $ 227. 00 TO: INDEPENDANT AUDITING F1320. 400 Contractual I 227. 00 FROM TRANSMISSIOMOISTRIBUTION F8340. 481 Water Tank - Painting S 7. 206 00 TO: TRANSMISSA0 MISTRIBUTION F8340. 200 Equipment $ 805000 F8340. 471 Scheduled Line Repairs 2, 136. 00 F8340. 490 Water Refunds 42100. 00 F8340. 450 Gasoline 165. 00 $ 7. 206.00 TRANSMISSIOAMSTRIBUTION DEBIT F510 Estimated Revenue $ 37, 983. 00 F2379 SCLIWC - Material Storage Bldg. $ 37, 983. 00 F599 Appropriated Fund Balance $ 141: 00 JREDIT F960 Appropriations $ 38, 120. 00 TOWN BOARD MINUTES PAGE 34 JULY 131 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED soF8340. 489 SCLIWC - Construction $ 38, 124. 00 AMEND THE 1998 WATER BUDGET FOR BOTH EXPENSE AND REVENUE TO BE EXPENDED AND EARNED FROM SCLIWC FOR CONSTRUCTION OF THE STORAGE BUILDING. FROM: SANITARY SEWERS TRANSFER G8120. 484 Capital lmprovements-Reg $ 227. 00 TO: INDEPENDANT AUDITING G1320. 400 Contractual S 227. 00 FROM: SANITARY SEWERS G8120. 484 Capital Improvements-Rog S 36200 TO: SANITARY SEWERS G8120. 102 Personal Services OT $ 362. 00 FROM: SANITARY SEWERS G8120. 482 Village of Cayuga Heights $ 3, 400. 00 G8120. 484 Capital lmprovements-Reg 21761 . 00 S 6. 161 . OQ TO: SANITARY SEWERS G8120. 200 Equipment $ 2, 45700 G8120. 490 Sewer Refunds 3. 704. 00 S 6. 161 . 00 WHEREAS, the Chief Fiscal Officer and the Town Board have reviewed said over drawn accounts and the respective transfer as recommended by the Town Budget officer, and NOW THEREFORE, BE IT RESOLVED, that this Governing Town Board approves and directs the Town Budget . Officer to record these 1998 Budget transfers; and be it further RESOLVED, that this Goveming Town Board authorizes the Chief Fiscal Officer and the Budget Officer to record any other Budget transfers needed to cover an over expended appropriation. MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. RESOLUTION NO. 114(e ) - FALL BRUSH AND LEAF COLLECTION DATES: WHEREAS, the Highway Department provides yarn refuse disposal services for the Town of Ithaca residents; and WHEREAS, twice annually the Highway Department will collect brush and leaves from roadsides; ow, therefore, be it; TOWN BOARD MINUTES PAGE 35 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED RESOLVED, that brush collection by the Highway Department will commence on October 13, 98, until finished and leaf collection will commence on November 2, 1998, until finished. MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. RESOLUTION NO. 114 (fl - REFUND OF PRIOR YEARSEXCESSIVE WATER & SEWER PAYMENT: WHEREAS, the 1998 Tax Roll includes an assessed delinquent water and sewer bill of $4, 363. 07, for A. K. Properties. This assessment was paid by A. K Properties with their 1998 tax payment, and WHEREAS, A. K. Properties also paid an incorrect fourth (4th) quarter 1997 Water and Sewer charge of $ 718. 45 on 1116198, and WHEREAS, these incorrect charges were directly due to the error in setting up this account in the water and sewer billing system as a six (6) digit meter account when in fact it is a five (5) digit meter account, and WHEREAS, the Town Supervisor and Budget Officer determined it was more appropriate to issue a direct refund of $5, 081 . 52 to A. K. Properties rather than a billing credit due to the substantial amount of he over charge; now, therefore, be it RESOLVED, that the Town of Ithaca Town Board hereby ratifies the actions of the Town upervisor and Budget Officer in issuing and forwarding said refund to A. K. Properties. MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. RESOLUTION NO. 114(9 ) - SALE OF SURPLUS ITEMS. WHEREAS, a municipal auction is held every year at the Lansing Town Bams; and WHEREAS, this years auction will be held Saturday, September 12, 1998, and consignments of items to be sold at the said auction need to be listed by July 31, 1998; and WHEREAS, the Highway/Parks Department and the Engineering Department would like to place a 1990 Dodge Pickup, 1989 Dodge 1 -ton Truck, 1991 Dodge Pickup, a paint stripper, a high pressure washer, a Partner cut-off saw, a post hole drill, and nursing pots for sale at the said auction in September; now, therefore, be it RESOLVED, that a 1990 Dodge Pickup, 1991 Dodge Pickup, 1989 Dodge 1 4on truck, 1991 Dodge Pickup, a paint stripper, a high pressure washer, a Partner cut-off saw, a post hole drill, and f qrsi ng g pots be placed for sale at the said auction with the money from the sale going into the Sale of uipment (DB2665) account, and, be it further TOWN BOARD MINUTES PAGE 36 JULY 131 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED RESOLVED, that a 1991 Dodge Pickup be placed for sale at the auction with the money from the le going into the Sale of Equipment (A2665) account. MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. RESOLUT70N NO. 114 ( h ) m ACQUISITION OF 1998 CHIPPER THROUGH NEW YORK STATE BID: WHEREAS, the Highway/Parks Department has money appropriated in the equipment budget for a new chipper, and WHEREAS, the Highway Superintendent has reviewed the State Bid options and feels that the Town will benefit from the purchase and use of a Chipper, listed from State Bid, now, therefore, be it RESOLVED, on the recommendation of the Highway Superintendent the Town Board of the Town of Ithaca does hereby approve the purchase of a new 1998 Chipper through the State Bid. Funds for the said chipper shall be expended from DB5130. 200. MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as hollows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye; Councilman Conley, aye, Councilwoman LESOLUTION NO. 11 - PROVISIONAL APPOINTMENT ASSISTANT ZONING OFFICER(BUK"NG PE TOR: WHEREAS, there is a vacancy in the position of the full-time Assistant Zoning Officer and Building Inspector, and WHEREAS, the Town Supervisor, Director of BuildinglZoning, and the Human Resources Specialist interviewed candidates through the solicitation process as there was no civil service eligibility list; and WHEREAS, the above people have determined that Kristina Rice possesses the necessary skills and experience to satisfactorily perform the duties of the said position; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the appointment of Kristina Rice as the full-time Assistant Zoning Officer/Building Inspector working 37. 5 hours per week, salary charged to account 88010. 100 retroactive to June 15, 1998. Per civil service requirements this is a provisional appointment pending successful completion of the next civil service examination for said position; and, be it, further RESOLVED, the hourly wage for the said position shall be $ 14. 25 per hour, at an estimated annual salary of $27, 787. 50, in Job Classification "M" with full time benefits. OVER: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as flows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman ussell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. TOWN BOARD MINUTES PAGE 37 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED r OLUTION NO. 114 - SUMMER EMPLOYMENT YOUTH 1 TERN:HEREAS, Michael Driscoll is a Town of Ulysses resident who is part of the Town of Ulysses Youth Employment Service; and WHEREAS, Daniel Walker, Director of Engineering would like to hire Mr. Driscoll as a temporary summer youth intern for the Engineering Department with the understanding that the Town of Ulysses will reimburse the Town for one half of Mr. Driscoll's pay for the summer, and WHEREAS, the dates of employment for the said employee will be July 8, 1998 through August 15, 1998, for a total of 90 hours, at the minimum wage of ($5. 15 per hour) for a total cost of $463. 50; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the appointment of Michael Driscoll as a part time summer youth intern for the Engineering Department; and, be it further RESOLVED, Mr. Driscoll will be employed for a total of 90 hours in the time span of July 8 through August 15, 1998, for a total of $463. 50 which will be reimbursed 50% by the Town of Ulysses, with the remaining 50% paid from the General Fund account A1440, 406, MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye, Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman 9ussell, aye; Councilman Conley, aye; Councilwoman Russell, aye. Carried unanimously. ESOLUTION NO. 114 (k) - APPROVAL. APPOINTMENT HIGHWAY)PARKS LABORER. WHEREAS, the Town of Ithaca currently has a vacant Highway/Parks Laborer position; and WHEREAS, the Highway Superintendent and Selection Committee interviewed three candidates for the positron and have determined that Jeffrey J. Goldrick possesses the necessary skills and experience to successfully perform the laborer duties; now, therefore, be it RESOLVED, at the recommendation of the Highway Superintendent, the Town Board of the Town of Ithaca does hereby approve the appointment of Jeffrey J. Goldrick to a full time Laborer position, Job Classification "D'; in the Labor Class pursuant to Section 43 of the Civil Service Law, and, be it further RESOLVED, Mr. Goldrick's employment will commence on July 13, 1998, at a rate of $8. 00 per hour. The required 26 week probationary period applies. Full time benefits apply. MOVED: Councilman Klein, SECONDED by Councilwoman Russell. A vote on the motion resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Russell, aye, Councilman Conley, aye, Councilwoman Russell, aye. Carried unanimously. Agenda Item No. 25 - Report of Town Committees: ouncilwoman Russell - There was an article in the newspaper on the Cornell Community Waste anagement Advisory Committee. The Committee will now begin a study phase at Cornell University. TOWN BOARD MINUTES PAGE 38 JULY 13 , 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED ere will be continuing involvement of the community to discuss expenses. We are going to have arterly meetings as briefings more frequently. We are relieved that we are passed that milestone. We ill need to review methods of technology, and how we will work together. Supervisor Valentino - We are in the final year contract for the Recreation Partnership. We have had meetings with officials from the city to discuss that the " partnership" has never been a true partnership. It has been an agreement. The Town is looking more in the direction of a partnership with separated funds. Councilman Klein - The Water/Sewer Special Benefit Assessment Committee is in the process of finishing its work. Councilwoman Russell has the second draft of the new formula. It will be reviewed at the next meeting . Mr. Walker - It will meet the criteria that has been discussed . It will make it simpler for everyone. Mr. Kanter - The Codes and Ordinances Committee will be discussing the Agricultural Zone revisions and revisions of the Zoning Map at their next meeting. Councilwoman Russell - What was the resolution of the issue related to the fence across the street from the entrance to the South Hill Trail? I recall , it was found to be still partially owned by the town. Mr. Noteboom - THERM Incorporated has the lease to the South Hill Trail . They are the only ones who can allow anyone to use that end of South Hill Trail . ouncilwoman Russell - Did we have a lease with them to use the trail? Director of Planning Kanter - We have an easement. Mr. Noteboom - The fence was built by the neighborhood with THERM's permission. The people in the neighborhood will paint the fence. The town would not be involved. Councilwoman Russell - My concern is the fence looks terrible, it has blotched paint as it is painted repeatedly. Supervisor Valentino - Our original plan was to have plantings there. It was not our feeling that the fence was the be' st idea. They built it, so it is their responsibility. Councilwoman Grigorov - It looks as if an integrated water system may happen. Mr. Kanter - We received the revised contract including the pages from the Local Waterfront Revitalization Planning Process, Councilwoman Grigorov signed it and sent it back to. the county. The technical committees have not started their work because the contract had not been signed . Agenda Item No. 26 - Report of Town Officials : a. Town Clerk/ Receiver of Taxes. (See Attachment #9) b. Highway Superintendent. (See Attachment #10) TOWN BOARD MINUTES PAGE 39 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED r. Noteboom - Ward Conifer will be at the Public Works Committee on July 28. David Herrick from T. G . iller & Sons, Architects will present the plans for Warren Road. He wanted the Public Works Committee provided comments. Councilwoman Harrison - What is being discussed? Mr. Noteboom - The eleven foot lanes and five feet shoulders. The County is doing Ellis Hollow Road adding seven foot bike lanes. They have moved the electric poles back. They will be removing a great deal of material. We were asked if we were interested in having a walk way on the back side of the electric poles. The Park and Open Space Plan shows the walk way going down our water easement to the present Game Farm Trail. The problem is, if it goes along Ellis Hollow Road it would run into the Elderly Housing parking lot We would have to weave it through that parking lot. It is not really an ideal solution, but there are a tremendous amount of people who do use Ellis Hollow and Game Farm Road. I have talked to John Gutenberger at Cornell University who has spoken to John Lampman and Tom Lavigne. They indicated that would not be a problem . We have not received official permission from Cornell University. Councilman Conley - Where would it be around the Eldedy Housing? Mr. Noteboom - We do not know yet, t r.u ncitwoman Hanson - Is the county offering to build it? Noteboom - They are offering to provide the base material. I have spoken to Supervisor James Schug , Dryden because someday they will be building a trail and they may allow us to store some of this material on their site. We would have to do the grade work and bring in material to put on top. There is some contaminated material, but this would be a better top than what they would provide. Councilwoman Russell - Is it contaminated because it has been dredged? Mr. Noteboom - Yes, because it is coming out of the road base. That is why they are taking it up. Councilwoman Harrison - When do we have to make the decision? Mr. Noteboom - Soon, they will be doing the project by next month. Councilwoman Russell - I think there will be a problem with the elderly housing. Mr. Noteboom - I do not know the size of the problem because I have not really investigated it. Supervisor Valentino - Would it start beyond the burr? Councilman Conley - The birm is set back. r. Noteboom - I will continue to work on this since we are interested in the walkway, because our Parks pen Space plan already makes a connection in that area. TOWN BOARD MINUTES PAGE 40 r JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED c. Director of Engineering. (See Attachment #11 ) 9r, Walker presented the before and after pictures of the Danby Road water tank repainting. Councilman Conley - How many tanks have been painted? Mr. Walker - One tank. We are working on the second . We will try to have four painted under this contract. The tanks are drained and the paint is scraped off. Then a wax type coating is applied. In the conventional painting systems, the paint would have to ventilate for up to two weeks. Then the tanks would be filled with water, chlorinated, set and tested for high levels of volatile organic. Councilwoman Russell - What agency monitors the thresholds for these tanks? Mr. Walker - They are the Health Department, Environmental Protection Agency and the NSF. Councilman Klein - When will the construction of Ithacare be finished? Mr. Walker - The water and sewer has been completed . There is still paper work to be completed and the site work has not been finished. d. Director of Planning. (See Attached #12) Mouncilwoman Harrison - Why were sign variances allowed for the construction project at Big AI's, on Wr,nby Road? The Planning Board is allowing bigger and more signs? Kanter - The sign variances were less than originally proposed. Councilwoman Harrison - Why did the Planning Board recommend that? Mr. Kanter - It was not that more signs were wanted. The owner, during the reconstruction of the gas station and convenience store went to a new company. Gasoline companies have different packages and financial incentives that the owner tries to receive. If the owner has a certain package including signs he receives a certain amount of returns guaranteed . Each package comes with certain size and types of signs. The owner came to the Planning Board with a request for a very large sign that exceeded the size of any other gas stations in the town. Mr. Herzing discussed it with the BP Gas Company and they indicated they would be willing to have a smaller sign than he had originally proposed. Mr. Frost - There actually will be with less signs than allowed for the existing store. A component of his recent appeal was to deal with the signs on the canopy. The sign ordinance does not clearly address this issue. The ordinance allows six inch high letters. It is not practical to have 6 inch letters on a 13-15 foot high canopy. Mr. Herzing' s request was consistent with the signs at Rogan's Comers and East Hill Citgo. Mr. Kanter - The big concern of the Planning Board was the sign along Danby Road. louncilwoman Russell - The free standing sign is larger than the normal free standing sign? TOWN BOARD MINUTES PAGE 41 JULY 139 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED r. Kanter - It is larger than what is allowed in the ordinance. ouncilwoman Harrison - This should not be about accommodating a gasoline distributor. Mr. Kanter - That is what was interesting about the process. The Planning Board was going to reject the original proposal . Mr. Herzing had to go back to the gas company, and say it was not acceptable. The Planning Board wanted a smaller sign and the gas company and Mr. Herzing cooperated. In fairness, it was based on a comparable . analysis of other gas station signs in the town. East Hill Citgo went through the same process and ended up with the sign of a certain size. Councilwoman Harrison - I am just concerned about the variances. We received a letter from Christiann Dean about her interest in the farming near that area . Mr. Kanter - Ms. Dean's property was a little closer than the Ross Farm to the intersection: It certainly is perception. Some people do think it creates the image of the town . We will be sending Ms. Dean a letter and set up a meeting. Councilwoman Harrison - What is a " Head House" , it is noted on the Cornell Plantations Master Plan? Mr. Walker - The " Head House" is a solid building next to the green house that holds the support facilities, (example, heating equipment) . e. Director of Building/Zoning. (See Attached #13) . r. Frost - In December the Town Board had a discussion concerning the Special Children's Center setting up a home on Wilkins Road for handicap children . I have had some phone calls and letters from people complaining about noise from the property. The noise is being caused by a couple of children who are autistic and retarded . The noises are unusual for children and people are upset. We have reviewed the situation . The Town Board acted appropriately by approving this home and use, and not calling for a public hearing . There was a misconception that the town rezoned the area without a public hearing . I will be responding to the complaints in writing. Supervisor Valentino - I have had one phone call about this issue , and suggested that they communicate their concerns about the noise is a friendly way to the people at the center. Mr. Frost - Communication did occur. They are attempting to keep the children quiet during the day. One of the letters stated , they ought to put these children out in the country where they will not . disturb anyone" . I just wanted to make the board aware of the situation . Supervisor Valentino - I was wondering about the digging being done at the restaurant that used to be Turbacks. . Mr. Frost - The digging is outside the old hotel . They demolished the building and dumped the debris on the back portion of Turbacks . We have been in contact with them . The contractor for that project has alked to the Planning Staff. The owner is now better educated as to the regulations and state codes. TOWN BOARD MINUTES PAGE 42 JULY 13, 1998 APPROVED - APPROVED = AUGUST 10, 1998 - APPROVED - APPROVED ouncilman Conley - Did he need a fill permit? r. Frost - He needed a fill permit. The dumping exceeded the allowed by the ordinance. They also changed the parking in the modified site plan . Councilwoman Russell - Are there cattails, indications of wetlands, in that area? Mr. Frost - I did not personally see any evidence of cattails. Councilwoman Russell - What do you do in a case like this? Do you take pictures? Mr. Frost - I do take pictures. . We have some from before the work started, and Mr. Walker took aerial pictures of the area. If. Human Resource Specialist. (See Attached #14) Mrs. Drake - I have included the minutes of the Personnel Committee in my report. g. Budget Officer, (as submitted). (See Attached #15) Councilman Klein - Are we still carrying a reserve fund for the Kendal assessment suit? upervisor Valentino - That issue . has been settled, but we will maintain a small fund to cover those type f issues when they happen . Agenda Item No. 27 - EXECUTIVE SESSION : Motion made by Councilwoman Russell, seconded by Councilman Conley to enter into Executive Session to discuss a specific personnel matter. Carried unanimously. The Board entered Executive Session at 9: 10 p. m. Motion made by Councilwoman Harrison , seconded by Councilwoman Grigorov to resume regular session . Carried unanimously. The Board resumed regular session at 9:20 p. m. Agenda Item No. 28 - ADJOURNMENT. As there was no further business to come before the Town Board, a motion was made by Councilman Klein , seconded by Councilwoman Harrison to adjourn. Motion . carried unanimously. Supervisor Valentino adjourned the meeting at 9:21 p. m. Respectfully submitted, k TOWN BOARD MINUTES PAGE 43 JULY 13, 1998 APPROVED - APPROVED - AUGUST 10, 1998 - APPROVED - APPROVED Joan Lent Noteboom, Town Clerk "NEXT REGULAR MEETING - August 10, 1998 at 5: 30 p. m. *"Minutes Transcribed by Came L. Coates. BARBARA W. TxuESEN JUL 8 e98 TOWN OF iZHAQ's`: Ms Cathy Valentino, Supervisor Town of Ithaca Town Hall 126 East Seneca Street Ithaca, New York 14850 7/6/98 Dear Cathy, I am still interested in serving on the Planning Board for the Town of Ithaca. I have experience with boards, can read, design architectural plans, roads maps and traffic patterns. As a sixth generation resident, even though stationed in many areas of the world, the address below has been my only legal one. I am familiar with the territory, history and would like to contribute to the preservation and healthy growth of our community, Enclosed is my resume. Thank you for your consideration. Sincerely, Barbara W. Thuesen attachment # 1 201 HAMPTON ROAD ITHACA NEW YORK 14850- 1427 BARBARA W. THUESEN 201 Hampton Road Ithaca New York 14850-1427 607-257-6196 email : MUSICNMOTI @aol. com Barbara W. Thuesen , R. D . E. , Founder/President of the Music in Motion organization , a co-owner of Wilcox Press, Inc. Currently a member of The Empire State Plaza Arts Commission , Advisory Council to NYS Division for Women ; Advisory Board of the Center for International Business and Education at Tompkins Cortland Community College; Budget Advisory Council for Ithaca City School District; a Consultant to NYSCA - Arts in Education programs; Trustee , the Ithaca Rotary Charitable Trust, Board of the YMCA, Ithaca NY. President of the 81 year old Rotary Club of Ithaca, 1997-98. Trainer of Instructors New York State , AARP 55 ALIVE Driver Refresher Course. The Music in Motion ® organization is a national network of independent studios and regional dance companies. Ms Thuesen ' s teaching experience includes private studios; professional companies , K- 12 , colleges , seminaries , and in-service " teacher training" in the performing arts; choreographic activity for dance: theatre and opera productions. She has produced , over 100 ballets and musicals. Author of "The Choreographer, Jack of All Trades , " © 1972 . Ms. Thuesen 's management experience includes boards of directors with budgets over 30 million dollars. Executive Director of performing arts center t. Operational management of the American Dance camp for five years in 4 states , and CEO of six private Music in Motion ® studios: Producer of a public television series. Licensor of Music in Motion ®, trademarks, copyrights and products . Director/CEO of dance projects responsible for surveying, researching sites for performances in theaters , parks , civic centers. Secured funding for projects , clearance of royalties, permits, hiring of personnel, arrangements for musical , choral , stage direction , auditioning , casting , selecting sites, staff, arranging housing and transportation during rehearsals, and performances. Managed /directed/choreographed the selection of content, training , rehearsals, quality standards , publicity , supervision of production , logistics and scheduling for nation wide tours . Ms . Thuesen is author of articles for the Cayuga Lake Festival , Fingerlakes State Parks , Chamber of Commerce , Lansing and Dewitt Historical Societies; she served on the boards The Ithaca Opera Association , Ithaca Downtown Business Women , Inc. ; Tompkins County Tourist Council , and is a permanent board member of the Marine Corps Aviation Reconnaissance Association , Inc. Date 7/6/98 , Page i Progress Report on Tompkins County ' s Approach to Lowering the Cost of Electric Power In 1996, the NYS Public Service Commission began a process to deregulate the electric power industry. In simple terms, our locaIrsuppl'ier of electricity -- NYSEG -- would no longer be a regulated monopoly providing service to every utility customer in Tompkins County. The market would be opened up to other suppliers in much the same way telephone service was deregulated. In response to this initiative, the County Board of Representatives has been monitoring the deregulation process so that we can act promptly to take advantage of new opportunities. Most importantly, we hope to capitalize on opportunities that will lower the cost of electricity for all consumers in the County. To accomplish this, the County Board established the Electric Power Committee, composed of Board members plus individuals drawn from a variety of interests -- business, labor, agriculture, education, municipal government, etc. The Committee has been meeting for the past 18 months with its deliberations assisted by County staff and a consulting firm specializing in utility issues. Early in 1997 , we joined forces with Tioga County which had an active Electric Power Commission working on these same issues e F the past year, we have been working as a team, sharing ideas as well as the costs to move this program ahead. It has been an excellent partnership and one that we expect to continue indefinitely. The first task for the partnership was to learn as much as possible about the power industry so that we could determine, the most advantageous role for county government in the emerging competitive environment for electricity. Our consultants -- Salerni & Boyd, Inc . --provided us with an overview of the deregulation situation and presented several options for the counties to pursue. S&B have also kept us posted on a regular basis about PSC/NYSEG negotiations and have represented the counties in these negotiations. The PSC has accepted NYSEG's deregulation plan and we can now see some of what is ahead for all of us as we attempt to deal with the new world of deregulated power. In brief, by August of 1999, all electric power customers will be able to shop for electricity on the open market in much the same way we now acquire telephone service. Many companies are expected to enter the L.rmarket place to compete for customers and this situation will likely cause a considerable amount of confusion. It will also offer the opportunity for savings on the portion of the electric bill related to power generation. (NYSEG will continue to deliver the power over their wires with the cost regulated by the PSC . NYSEG will also be responsible for restoring power after interruptions, reading the meter and providing certain other customer services . ) While we do�not expect these savings to be huge, every little bit helps and the County will try to ensure that these savings are maximized. It has become clear that the best approach to take at this time is to bring consumers together in one purchasing alliance to buy electric power. This approach -- called aggregation -- works much like a purchasing pool of customers to buy any type of merchandise wi thfFi � e g aI of lowering costs. Because we need to move quickly to capture these potential savings, the Counties are moving ahead to become the aggregators of the electric power marketplace. Attachment # 2 I . The approach is simple : The Counties, acting jointly, will establish an Energy and Gas Alliance (EGA) that will enter into one or more agreements with suppliers of electricity and natural gas, a commodity that was deregulated some years ago . Individual customers who wish to take advantage of the opportunity for savings offered through the Alliance will be able to do so by entering into one-on-one contracts with the Alliance's preferred suppliers . Based on the NYSEG/PSC Deregulation Agreement, the participants in the Alliance's aggregation program could enter the market in August 1999. As this program unfolds, informational meetings will be held and materials provided to help consumers make reasoned decisions and choices . The first step -- Phase I -- is to establish the EGA, a process that will be guided by the Counties with the assistance of our consultants. The contractual agreement for consulting services spells out how this will be accomplished and the responsibilities of the Counties and the consultants as the program is developed. Specifically, the consultant will : • be responsible for identifying and collecting necessary data such as energy usage patterns, historic profiles of energy usage, indicators of change in usage patterns and any other data that could be useful to potential suppliers in assessing the market, • prepare Requests for Proposals for circulation to energy suppliers, • analyze responses to the RFPs and prepare recommendations for the Counties, • assist the Counties in negotiating agreements for electricity and/or gas supply with the selected supplier(s) and monitor these agreements, • assist the Counties with structuring and marketing the program, and • continue to monitor regulatory developments and assist the Counties with educational and informational efforts with other municipalities regarding the EGA. The consultant will also assist the Counties with energy conservation and efficiency programs, if such assistance is requested. The Counties responsibilities will include : ► • establishing the Alliance (EGA) program and take the lead role in marketing the Prole, • assisting the consultant with data collection, primarily in a liaison/facilitating role, • promoting the EGA program in meetings and publications and distribute membership application brochures to potential EGA participants, • providing overall administrative support for the EGA program, and • assisting the consultant in negotiating contracts with energy suppliers . Phase I of the program will concentrated on the establishment of the EGA and solicitations to energy suppliers. The Counties will pay the consultant a monthly retainer fee of $ 1 , 500 not to exceed a total of $ 18 ,000 during this phase. The Counties will bear this cost equally so each will pay $750 per month with a total not to exceed $9,000. Our share of funding for. this phase of the program was established in the 1998 Tompkins County Budget. Phase II will focus on the actual implementation of the EGA aggregation program. During . this phase, the successful supplier(s) of electricity and gas will be paying fees based on the total value of energy sold. These payments will be shared equally by the Counties and the Consultant in accordance with the formula outlined in Appendix B of the proposed contract for services. This approach to aggregation of the market for utilities is not a new; unproven idea; it is going on right now in Pennsylvania which is about six months ahead of New York in the deregulation process. The Pennsylvania" League of Cities and Municipalities (PLCM) has established a multi- municipal energy alliance serving 60 municipalities initially; others have joined as they have seen the benefits of the alliance approach. The PLCM program was established and is supported by the same consultant team that we are using . In addition to the County-wide aggregation program envisioned through the EGA which is expected to be on-line by August 1999 , we are working to establish a pilot program that would allow early entry into the deregulated market by some of our low income residents who receive assistance through the Department of Social Services. We are negotiating the parameters of this program which will let us test the benefits of aggregation while effecting savings estimated at $ 50,000 - $ 100,000 per year on utility bills currently paid by DSS . County buildings may also be included as a part of this pilot with similar savings possible; if the PSC and NYSEG agree, we will also be able to provide the same benefits to other municipalities in the County. Additional information will be provided on a regular basis over the next few months to keep you informed of progress on the pilot program and on the establishment of the EGA program. 5/ 1 / 1998 Agenda # 6 w� l 7 GG8 F ��HPCA 122 Pine Tree Road Ithaca , NY 14850 June 151 1998 Joan Lent Noteboom Town Clerk/Receiver of Taxes Town of Ithaca 126 E . Seneca Street Ithaca , NY 14850 Dear Ms . Noteboom , We would like to appear before, the Town Board at their next open session on Monday , July 13 at pm -to appeal the water/sewer tax on our land- locked property . We have enclosed four pages that we would like to have distributed to the Town Board . Please notify us if this time is convenient ( phone : home 272 - 2057 ; daytime , Mary Margaret Carmichael at work 255 - 1935 ) . Thank you for your assistance . Sincerely yours , e 7Z7x toe Mary Margaret Carmichael Leland E . Carmichael Attachment # 3 , 122 Pine Tree Road Ithaca , NY 14850 June 14 , 1998 Town Board Town of Ithaca 126 E Seneca Street Ithaca , NY 14850 Dear Members of the Town Board , Appeal of Water/Sewer Assessment and Tax for 1998 We are appealing the new reclassification for 1998 of the Ithaca Sewer and Water Tax on our . undeveloped land that has no street access , Tax Map Number 58 . - 2- 22 . 12 . Water and Sewer services could never reach this land . This ' land-locked ' lot has been assessed at 2 . 72 units with a total sewer/water tax of $ 350 . 88 . We live in a separate single family residence on a separate lot , Tax Map Number 58 .- 2- 19 , with a separate deed . Our house is assessed at 1 . 05 units for water and sewer tax , with a total water/sewer tax of $ 188 . 45 We are not questioning this water/sewer assessment on the house. Summary of our water/ sewer taxes . House and lot Land- locked lot Total 1996 $ 17820 $ 0 . 46 $ 178 . 66 1997 $ 235920 $0946 $ 235 . 66 1998 $ 188 .45 $ 350 .88 $ 53933 ( includes Solid Waste Fee Res . on House in 1997 and 1998 ) History . We made our first request for reassessment and reimbursement on January 8 , 1998 ; the written reply from Mr. Walker of the water/sewer division on April 16 was negative . We . are appealing to you . We have lived in and owned this house . since 1962 . We request • a reclassification of lot and lowering of the assessed water/ sewer tax `• a reimbursement for the water/sewer taxes we paid for 1998 v ( since we were advised to pay the tax even though we were protesting the assessment ) . Reclassification of Lot . Our lot has been reclassified as ' Res . Vacant Land ' . This is a classification designed for lot frontage ( or undeveloped acreage with water and sewer benefit and with frontage ) . However, our lot is without access to public water and sewer. Our land is undeveloped acreage , vacant , no buildings , no street frontage , no road , and no access to water or sewer service . As a basis for requesting reclassification , we are using . the Town of Ithaca Benefit Formula , Adopted September 8 , 1981 . According to this document , our land should be considered under: #4 " Parcels with no Road or with Undeveloped Acreage with Water and /or Sewer Service not Readily Available . " " Annual charge of $ 0 . 02 /M for water and $ 0 . 01 M for sewer, of full assessed valuation . " The assessed value of this property is $ 11 , 600 . The taxes should be $ 0 . 232 ( twenty three cents ) for water and $ 0 . 116 (twelve cents ) for sewer . This gives a total water/sewer tax per year of thirty five cents M- similar to $ 0 . 46 we paid prior to 1998 . If we can provide additional information , please phone at our home in the evening ( 272 - 2057 ) or at Mary Margaret Carmichael ' s daytime work number ( 255 = 1935 ) . Sincerely yours , olk,404 Mary ary aret Carmichael Leland E. Carmichael Enc . Leland and Mary Margaret Carmichael 122 Pine . Tree Road, Ithaca, NY 14850 TOWN . OF ITHACA DOWIFIT FORMULA Adopted . September 8 , 1981 4 . PARCELS WITH NO ROAD OR WITH UNDEVELOPED AGREAGE WITH WATER AND /OR SEWER SERVICE NOT READILY AVAILABLE . �� _ �o�Ked 07L Annual charge of $ 0 . 02 / M for water and $ 0 . 01 / M for sewer , of full assessed valuation . 1 9 97 FI NAL ASSESSMENT ROLL PAGE 857 STATE OF NEW YORK VALUATION DATE - JAN 01 , 1997 COUNTY - TOMPKINS T A X A B L E SECTION OF THE ROLL - 1 TAXABLE STATUS DATE - MAR 01 , 1997 .TOWN - ITHACA TAX 14AP NUMBER SEQUENCE SWIS - 503089 0 _ .. - - - - - - - - - - - COUNTY - - - - - - - - - TOWN - - - - - - - SCHOOL TAX MAP PARCEL NUMBER ROPERTY LOCATION & CLASS ASSESSMENT EXEMPTION CODE - - - - - - - - - CURRENT OWNERS NAME SCHOOL DISTRICT - - - LAND - - - TAX DESCRIPTION TAXABLE VALUE SPECIAL DISTRICTS ACCOUNT NO , CURRENT OWNERS ADDR S PARCEL SIZE/GRID COORD TOTAL - - - 58 . - 2 - 17 + + rarrtarr + • + r + + + + + • • ar � rararaaaaraaa r • rrsa • r •_ rarraaarararrrra + arrarrrlrr rrtr + rrr tract + rrrtra + araarrrra + rr # + rtrrtrrratar r + • rrrrraarrraat + rrr +� ra�# traar + aarrarta t * rrraaa + atria • * trr * aatrrrrraaar + tr + + trrt + + + : tra + rtt # # * r + t 586 - 2 - 19 * # tr # a 122 _ PIIfB- i 58 . - 2 - 19 SC 210 1 FAMILY RES COUNTY TAXABLE VALUE 128 , 000 CARMICHAEL , LELAND E & ITHACA CITY 500700 32 , 900 TOWN TAXABLE VALUE 128, 000 MARY M FRNT 110 . 00 DPTH 200 . 00 SCHOOL TAXABLE VALUE 128 , 000 LELAND & MARY CARMICHAEL EAST - 0852943 NRTH - 0883747 128 , 000 FD301 ITHACA FIRE PROT 128 , 000 TO M 5 122 PINE TREE RD DEED BOOK 440 PG - 269 WD301 ITHACA WATER 1 . 10 UN C ITHACA NY 14850 SD301 ITHACA SEWER 1 . 10 UN C L O . 00 MT M SWRES SOLID WASTE 1'EE RES . 1900 UN M DC001 DELINQUENT CHARGE 900 MT C • • • + • aa • r • rraa . a rarrrrrttratara ar # trratta star ttrt • rtraarrt + tr # itrrrrrttrar + ttrtttr # + # # tt # tttrtttt • # # aaa 580 - 2 - 20 * * * * * * 58 . - i - 22 . 12 + fr • fra • r • � raa122 PINE# TREE tRDra # tt # * ia # # + # # ta COUNTY TAXABLE VALUE 11 , 600 58 . - 2 - . 12 QE 311 RES VAC LAND 11 , 600 CAe1A 1EL , LELAND E & ITHACA CITY 500700 11 , 600 SCHOOL TAXABLE VALUE 11 , 600 MA ACRES 2 . 11 11 , 600 TO M L MARY CARMICHAEL EAST - 0852667 NRTH - 0883839 11 , 600 FD301 ITHACA FIRE PROT 11 , 600 TO C 1 2 PINE TREE RD DEED BOOK 573 PG - 59 WD300 ITHACA WATER 11 , 600 TO C FTHACA NY 14850 SD300 ITHACA SEWER 58 . _ 2 _ 22 . 41 +� rr • ataaatrarrr # tt + # a # ta # atrttrttatiat # t # f • # # i # # ttiiirrtiii # ai rttarr # # a # rt # # tatat # # + stir # fit # # # t # i O N ` \ 39 to . N 1- sw 119.4 39. 54 o O �9 62 .19 ''" l Land-locked ot o _ _ N N . 39. 5 36 ( � 16 y° ��^^ v 1n 33 .��.IO 032 to s1 O :O �C•�/ . o 0 I L e n Tree - House an d lot 5 . 33 A C . C AL . X122 Pine T AAop WL 2Sal � 1 9 •o � � . � . 2 2 . 11 � ZG� 1 , 09 1� i t ! o Zl 0 1 lot L 2 1 . 53 AC . _ 29 '� - �� Z2p gt2 .SS ► O - up Pat . ON % 262 . 56 Not Z06 0 22 . 2 ISO _ 2 g \ s N s �e 1 �� ' . b3 2203 zR9 s Vf lie 00 .\ J*Cc , / y o bpi 3 . 1 �� 2e X 42 ,40 ' 22 .41 6 \� N 27 o• � M C� Gt m • ck ° �' ' ` FFsc•.l Year : 1 / 1 /98 THRU 12131 /98 Warrant Date 1 / 1 /98 Property Description 2999 SWIS Tax Map Number Bank Code Bill No . Acres 2 . 11 503089 58 .-2- 22. 12 3535 Class : 311 RS : 1 School : 500700 Assessment: Exemptions : Make checks payable to: In Person Payment: Land : 11 , 600 eiver of Taxes Office Hours : Total : 11 , 600 wn of Ithaca Monday thru Friday 9AM -3PM 6 E Seneca St Closed Weekends and Holidays aca NY 14850 Owner CARMICHAEL, LELAND E & MARY M ! ` <4 ` ttp ` '` Estimated State Aid: Location 122 PINE TREE RD County: $ 15 , 375 ,384 Levy Description Taxable Value Tax Rate Totals GI-Vi i'• ` Town: $ 70,955 UP TOMPKINS COUNTY TAX 11 , 600 5 .015000 $ 58. 17 ITHACA TOWN TAX 11 600 1 . 256000 14 S .5 7 ITHACA FIRE PROT 11 600 3.253000 7 ''''"''"''•< , S3 .73 ITHACA SEWER 2.72 UN 75 .000000 $ 204,00 ITHACA WAT ER 2.72 U N 54.000000 5146 .88 's: ?>?:i:::>::»<:><:»::>:::::: : l»>:< :; ' ;• »:: :>z':::: ::;> ' > ;:;::: ::<: ,:.»:;;:.;;. :. ; E_ k ;•: fE alt : "i ... . . . . . .... .. . . . . ;,.. Installment 1 >' '%''''•```• Payable to Local Tax Collector Taxes Due: $230 .68 Installment S/Chg $ 11 .53 Due by Jan 31 $242.21 Installment 2 Payable to Tompkins County ex Due by Jul 01 $230.67 Taxes Due by Jan 31 : $461 . 35 - Return both portions below with your payment - - - - - - - - - - - - - - - - - - - - R ANCE STUB 1998 Town & County Tax Bill 1 No: 3535 Option A Option B ` t' Tax Map No 503089 58 .-2-22. 12 _ _ _ _ Payable by Jan 31 1st Installment 2nd Installment I r.., to local collector by Jan 31 to by Jul 01 _sa Owner CARMICHAEL, LELAND E & + " ' , ! t n local collector to County ) Location 122 PINE TREE RD G s T Amount . $461 . 35 $ 230. 68 $ 230.67 Please In ' to Payment Option: : . . :. .. . Service C har S1 1 .5• 0 P lion A Ful I P aY men t I ti;•!A':J;..JAN .. .Y S.fJ. ,rt t 0 =: I Option 8, Instal ent Payment ena ty &i 4a �..: Interest PAID CK CASH :. : Tat {`r1 F } I ;Pid 5461 . 35 5242.21 $ 230. 67 `0 Oate ( Initlttfs rl i 11! n - r v !- : . : . t . J . . Raid By . . If you wish a receipt for payment of this tax bill, place an " X" in this box. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1T: TAX RECEIPT 1998 Town & County Tax Bill Date: 1 /1 /98 Option A Option B "•; r i Payable by Jan 31 1st Installment 2nd Installment .. M ! to local collector by Jan 31 to by Jul 01 F I Bill No : 3535 ^ - local collector to Coun � I _ a1: Tax Amount $ 461 . 35 $ 230. 68 $ 230. 67 Tax Map No 503089 58 .- 2- 22 . 12 t J ei e ': >s> I s11 ��q .5 3 taaC9 C A RMICHA EL LE AN D E & :w ner 1 ation 122 PINE TREE RD TO1r� t AID CK c sH . • . . ECE VERoUpTi8�;( _ ' $ 461 . 35 $ 242. 21 $ 230 . 67 ! Date : : .Paid By: . . . . . .. ; . . . . _ . . . . . _ _ . . . : . . . : : _ . : . . . : . . . . . . : . . : . ' . . . . . National Strategy for the Development of Regional Nutrient Criteria http://www.epa: cyov/OST/Rules/nutsi.html �^a ' & l f T ! d a. rkt'7I ie n_iCi FACT ~ HEFT v / t i"Iffice of _ a Z ... ._.....-...... ._............................................... ............_ ... ....._._ _ ..... _.... ..__ ._...................................... _...... _...._.... _. .... _ ....._..... . .............. ............._.._........._....._._-...... ..._...... c LU United States Office of Water EPA -822- F-98-002 Environmental Protection 4304 June 1998 Asency .............._........._..---._._...._....... -.._......... .... Z National Strategy for the .Development of Regional Nutrient Criteria Abstract V V. The U . S . Environmental Protection Agency is 2resenting a National strate (av which U. describes the U roach the Agency will follow m eve o�n� nutrient information and wor big with State Tribes to aclopt nutrient criteria as i)art-ot State water quality standards The strategy presents overenric lament assessment tools and recognizes current ca pa i ities for conducting these assessments at the regional watershed and w•aterbody levels. The major focus of this strategy is the development of waterbodv -type technical or and region-specific nutrient criteria by the year 2000 . Once waterbodv-type guidance and nutrient criteria are established. EPA will assist States and Tribes in adopting numerical nutrient criteria into water quality standards by the end of 2003 . The President 's Clean Water Action Plan On October 18 , 1997, Vice President Gore requested the Secretary of Agriculture and the Administrator of the Environmental Protection Agency (EPA), in consultation with all other affected agencies. to develop a comprehensive Action Plan that builds on the Administration's clean water successes over the past five years and addresses three major goals : enhanced protection from public health threats posed by water pollution; more effective control of polluted runoff; and promotion of water quality protection on a watershed basis. As part of this Action Plan, the Vice President e�.s that EPA will identifi• the major sources orilit 6Z osRhon In our waters. an dente to a dres .t - ese sutirces. In particular. the Vice President called upon EPA to accelerate yyy.Ta . . . s..a. . L nutrient water quality criteria development for waters in every geographic region in the country and to establish a schedule so that EPA and States/Tribes .are lm lamenting a criteria system for nitro 0 loru�s runofffor lakes n� ers, an estuaries `v'the t� ..G=.-" -�.� r- r vear1.0-00. On March 24� 179$,tTie President'Z'lean Water Action lan was presented in the Federal Register. The Clean Water Action Plan builds on the Vice President's initiative and specifically states that EPA will establish nutrient criteria that reflect the different types of water bodies and different ecoregions of the country and will assist States and Tribes in adopting numeric water quality standards based on these criteria. . Background The National Water Quality Inventory : 1996 Report to Congress Executive Summary cites nutrients (nitrogen and yhos ltziorus) as one of the leading causes of water ual ' pal ent In our Nation' s nyers:lakes an estuaries. Forty percent of the rivers were lm aired due ton t; fifty-one percent of the surveyed lakes. and 1 ;-seven percent of the sun zy_ed estuaries were'Similarly adversely affected. Nutrients hay e also Seen implicated with both the large ypoxic zone in the u = o e�cicoft hypoxia observed in several East Coast States. and , fiester•ia4riduced fish kills and human health problems in the coastal waters of several East Coast and Gulf States. The national response to the nutrient problem has been limited primarily because of concerns over the scale of the problem , and because of the tremendous variability of nutrient 1 of 3 Attachment # 4 6/29/98 5 :07 P.M National Strategy for the Development of Regional Nutrient Criteria http://www.epa.gov/OST/Rules/nutsi.html conditions, both natural and cultural.. throughout the nation. Presently , the only national water quality criteria in existence are for nitrate nitrogen and phosphorus . In 1976. in EPA' s publication entitled Quality Criteria.tvr fffater also known as the Red Book). EPA presented ambient water quality criteria for nitrates, nitrites and phosphorus . The criterion for nitrate nitrogen was 10 mg/L for the protection of domestic water supplies . The nitrate criteria were intended to prevent o verenrichment n o i or y e and to protect human and animal health. � n o t . c C 41 This criterion was based on a consenvative estimate to protect against the toxic effects of the bioconcentration of elemental phosphorus to estuarine and marine organisms, 'and not on the potential to cause eutrophication. In order to expand and update EPA guidance in the area of nutrient assessment and control , the Agency held a National Nutrient Assessment Workshop (see Proceedings of the National Nutrient Assessment Workshop: December 4-6, 19954 EPA 822-R-96-004). In response to this workgroup effort to address nutrient assessment and overenrichment, EPA developed a peer reviewed national nutrient criteria strategy . Key Elefnents of the National Nutrient Stratebry The major elements of this strategy include : • Use of a regional and waterbody-type approach for the development of nutrient water quality criteria. • Development of waterbody -type tecluiical guidance documents (i.e . , documents for streams and rivers : lakes and reservoirs ; estuaries and coastal waters; and wetlands) that will serve as " user manuals" for assessing trophic state and developing region-specific nutrient criteria to control overenrichment. • Establishment of an EPA National Nutrient Team with Regional Nutrient Coordinators to develop regional databases and to promote State and Tribal involvement. • Development by EPA of nutrient water 2uality criteria guidance in the form of numerical regional target ranges, which EPA expects States and Tribes to use in implementing State management programs to reduce overenrichment in surface waters. i .e . , dlrough the development of water quality criteria. standards, NPDES permit limits, and total maximum daily loads (TMDLs ) . • Monitoring and evaluation of the effectiveness of nutrient management programs as�! they are implemented. Affect on State and Regional Offices EPA believes the development of waterbody-type guidance and regional nutrient criteria can only be successfully accomplished with the cooperation and contributions of EPA Regional Offices and State and Tribes, and other expert parties. EPA Regions will be asked to form regional nutrient teams which draw on the talents and knowledge of States, Tribes, universities and other interested/concerned parties within each EPA Region. States and Tribes. specifically will be asked to provide information on nutrient levels in their surface waters to help provide information essential for identifying reference conditions (minimally impacted waters) and developing regional nutrient criteria. Information For additional information on this National Strategy, contact Bob Cantilli , Health and Ecological Criteria Division ( =130=1). 401 M Street, S . W . , Washington. D . C . . 20460 (telephone : 202- 260- 55 =16) . Or view the Federal Register Notice published on June 15 . 1998 , 2 of 3 6/29/98 5 :07 Ptit July 10, 1998 TO: Members of the Town Board Town of Ithaca FROM: Elsie McMillan 812 Elmira Road, Ithaca, NY 14850 The premise that a zone in which adult entertainment would be necessary has clearly been accepted by the board. Not all communities feel compelled to make that choice, however: the City of Ferndale, MI, after furious debate recently decided to wait and take it case by case while making it clear from the outset that such businesses are not welcome. Perhaps that is a more honest approach. The planners and board members who represent Town of Ithaca residents clearly don ' t want adult entertainment businesses here. But they appear to bc- by the sites suggested for such businesses—looking at places that would be "prime" for that sort of developer, rather than designating areas • that would be less attractive to adult education entrepreneurs. The areas selected do not even allow for the minimal set-backs and space limitations common in other communities studied; so the planners have suggested reducing these protective buffer requirements ! If movies and -TV are any indication, such a developer would want to locate in a high-traffic area, preferably on a truck route such as Route ' 13 , with some motels nearby and maybe some small , daytime businesses . That sounds to me like a good description of two of the sites suggested! I strongly suggest that the board members should better represent the wishes of their constituents and set up a "permissible" area in a zone which would be less attractive to such developers. I am certainly not suggesting you designate densely populated residential subdivisions , although such businesses would be unlikely to thrive surrounded by family residences with many people to object and keep a close eye on the comings and goings and the goings-on ! However, an undeveloped area with few businesses and residences would allow for at least the larger set-back requirements that have been adopted by other communities. Those and other limitations (maybe a few could be added ! ) might truly be enough to encourage adult entertainment entrepreneurs to stick to the city . And such a zone would be honest to the intent of protecting the Town of Ithaca from such problems as McLean has experienced . If the Town Board designates the areas proposed, I have a terrible feeling that the message to adult entertainment developers is "come ahead." If you feel it is absolutely necessary to zone for adult entertainment, please designate a different area, one that would discomfit fewer of your constituents and, at the same time, be less attractive to potentional adult entertainment developers . My neighbors in Inlet Valley have made other valid and well -stated arguments , but I must add one more . I am amazed no-one has mentioned the presence of three motels in one of the areas proposed (one of the three is actually just across Route 13 from the area) . These motels have been for many years welcome and reputable businesses in our neighborhood and their owners and operators have been good neighbors. I fear that the motels would prove to be a magnet to adult entertainment development . . . and what an awful pressure that would place on our good neighbors who operate them. Attachment # 5 The WOW afdorf School cf the Finger La es MAA R 0 F .. od JUL 1 01998 `ti. �•J �i 1 :5.�.�.j July 9, 1998 Town Board 126 E. Seneca St. Ithaca, INN 14850 , Dear Members of the Town Board. Please be informed that at a meeting on July 8, our Board of Trustees passed a resolution stating that, as a school concerned with educating children from pre-kindergarten through the eighth grade, the location of adult entertainment within 1 /2 mile of our site is totally inappropriate and unacceptable. Thank you for your consideration in this very important matter. c� ly, Peter J. Mariano, Jr. Adminis.tiator 855 Five Milt Drive, rth=a, New York 14350 (607) 273 -4088 4 Local Law Filing EW YORK STATE DEPARTMENT OF STATE g 162 WASHINGTON AVENUE , ALBANY , NY 12231 (Use this form to file a local law with the Secretary of State .) Text of law should be given as amended. Do not include matter being eliminated and do not use italics or underlining to indicate new matter. Town of ............ ITHACA ....................................................................................................... Local Law No. of the year 19 98.00: EXTENDING FOR AN ADDITIONAL NINETY ( 90 ) DAYS A MORATORIUM FOR THE ESTABLISHMENT A local law .Qk:..AAIJLT..EAiTERT9IiNT..HUSIbiESSES........................................................................_..-•---....... (Insert Title) Beit enacted by the ..........xl 1W�I..80ARD................:.....:...............:..............................................................."of the (Name of Legislative Body) Townof ..........ITHACA......................................................................................................................... as follows: ( SEE ATTACHED ) . Attachment # 6 (If additional space is needed, attach pages the same size as this sheet, and number each .) nngo7{9 (Rev _ 7/90 ) TOWN OF ITHACA LOCAL LAW NO . 8 OF THE YEAR 1998 A LOCAL LAW EXTENDING FOR AN ADDITIONAL NINETY (90) DAYS A MORATORIUM FOR THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES Be it enacted by the Town Board of the Town of Ithaca as follows : Section 1 . Findings and Purpose . The Town Board of the Town of Ithaca finds : 1 . The Town of Ithaca adopted Local Law No . 1 of the Year 1998 providing for a moratorium of ninety (90) days on the establishment in the Town of Ithaca of adult entertainment businesses as defined in such local law . 20 Since February 9 , 1998 , the date the Town Board voted to adopt such local law , the Planning Department of the Town of Ithaca has prepared a study on the effects of adult entertainment businesses on surrounding properties , draft legislation was prepared and reviewed by the Town' s Codes and Ordinances Committee and Planning Board, and the legislation was presented to the Town Board for possible adoption at its June 8 , 1998 , meeting . 3 . At its June meeting The Town Board held a public hearing as required by law upon the proposed legislation at which time a significant number of persons voiced objections to such local law , and in particular to the provisions providing for location of adult entertainment businesses in the light industrial zones of the Town. As a result, the Town Board deferred action upon the local law to enable the members of the Board, staff, and Planning Board members to personally visit the areas being considered where such enterprises might be permitted . Such site visits occurred, and the legislation has be referred back to the Codes and Ordinances Committee to refine it in light of the public ' s comments and the observations of those Town officials who visited the sites . The Codes and Ordinances Committee has further discussed the matter and has directed the Attorney for the Town to prepare modified legislation for review at the August meeting of the Committee . After such review , the legislation will again be presented to the Planning Board and Town Board for consideration. 4 . It is anticipated that this process of review by the various Town bodies and final action can be completed within an additional ninety (90) days of the expiration of the last seventy-five day moratorium . 5 . The purposes of any new legislation would be significantly subverted if an adult entertainment business were to be established before appropriate legislation could be carefully studied and, if found desirable , enacted . 6 . Accordingly , in order to maintain the status quo relative to such adult entertainment businesses during the limited additional time the Town needs to review and adopt any appropriate legislation, it is necessary to extend the previously adopted ninety (90) day adulcen�113 wp51/kh/locallaw June 29, 1998 2:07pm moratorium for an additional period of ninety (90) days . Section 2 . Amendment of Local Law No . 1 of the Year 1998 . The Local Law No . 1 of the Year 1998 , as previously amended, is further amended to effect such extension of the . moratorium set forth in such Local Law by deleting wherever it appears in said Local Law the phrase or phrases " 165 days " , one hundred sixty-five days " , and one hundred sixty-five day " and inserting in place of such phrases the phrases "255 days " , "two hundred fifty-five days " and " two hundred fifty-five day " * Section 3 . Applicability . This local law shall apply to all areas of the Town of Ithaca outside the Village of Cayuga Heights . Section 4 . Partial Invalidity . If any provision of this law is found invalid by any court of competent jurisdiction, such invalidity shall not affect any other provisions of this local law which shall remain in full force and effect, , Section 5 . This local law shall take effect ten days after publication of this local law or an abstract or summary of same in the Ithaca Journal . 2 (Complete the certification in the paragraph that applies to the filing of this local law and strike out that which is not applicable .) Final adoption by local legislative body only . ) I hereby certify that the local law annexed hereto , designated as local law No. 8 of 19 98 of the (Ci 4;PDi C�)L (Town)(YMIYM of .ITHACA was duly passed by the TOWN BOARD on JULY 13 19 98 , in accordance with the applicable provisions of law. (Name of Legislative Body 2 . (Passage by local legislative body with approval , no disapproval or repassage after disapproval by the Elective Chief Executive Officer' .) I hereby certify that the local law annexed hereto , designated as local law No. of 19 of the (County)(City)(Town)(Village) of was duly passed by the on 19_, and was (approved)(not disapproved)(repassed after Name of Legislative ody disapproval) by the and was deemed duly adopted on 19_, (Elective Chief Executive Officer• in accordance with the applicable provisions of law. 3 . (Final adoption by referendum .) Vhe rtify that the local law annexed hereto , designated as local law, No. of 19 nty)(City)(Town)(Village) of was duly passed by the on 19_, and was (approved)(not disapproved)(repassed after slative Body disapproval) by the on 19 Such local law was Elective Chief Executive Officer' submitted to the people by reason of a (mandatory)(permissive) referendum, and received the affirmative vote of a majority of the qualified electors voting thereon at the (general)(special)(annual) election held on 19_, in accordance with the applicable provisions of law. 4 . (Subjectito permissive referendum and final adoption because no valid . petition was filed requesting referndum .) I hereby certify that the local law annexed hereto , designated as local law No . of 19 of the (Coutity)(City)(Town)(Village) of was duly passed by the on 19_, and was (approved)(not disapproved)( repassed after Name of Legislative Body disapproval) by the on 19 Such local law was subject to Elective Chief Executive Officer' permissive referendum and no valid petition requesting such referendum was filed as of 19 , in accordance with the applicable provisions of law. Iective Chief Executive Officer means or includes the chief executive officer of a county elected on a unty - wide basis or, if there be none , the chairman of the county legislative body , the mayor of a city r village , or the supervisor of a town where such officer is vested with the power to approve or veto local laws or ordinances . ( 2 ) t . 5 . (City local law concerning Charter revision proposed by petition .) I by certify that the local law annexed hereto , designated as local law. No. of 19 City of having been submitted to referendum pursuant to ovisions of section (36)(37 ) of the Municipal Home Rule Law, and having received the affirmative vote o ajority of the qualified electors of such city voting thereon at the (special)(general) election held on 19_, became operative. 6 . (County local law concerning adoption of Charter.) I hereby certify that the local law annexed hereto , designated as local law No. of 19 of the County of , State of New York, having been submitted to the electors at the General Election of November 19_, pursuant, to subdivisions 5 and 7 of section 33 of the Municipal Home Rule Law, and having received the affirmative vote of a majority of the qualified electors of the cities of said county as a unit and of a majority of the qualified electors of the towns of said county considered as a unit voting at said general election, became operative. (If any other authorized form of final adoption has been followed, please provide an appropritate certification .) I further certify that I have compared the preceding local . law with the original on file in this office and that the same is a correct transcript therefrom and of the whole of such original local law , and was finally adopted in the manner indicated in paragraph 1 , above. I I-Clerk of t ounty legislative body, City, Town or Village Clark officer designated by local legilsative body (Seal) Date: ) $ (Certification to be executed by County Attorney, Corporation Counsel , Town Attorney, Village Attorney or other authorized Attorney of locality.) STATE OF NEW YORK COUNTY OF TOMPKINS I, the undersigned, hereby certify that the foregoing local law contains the correct text and that all proper proceedings have been had or taken for the enactment of t local law annexed hereto . ignature ATTORNEY FOR THE TOWN Title Town of ITHACA Date: 1 Il fig,$ (3 ) JOAN LENT NOTEBOOM Mary J . Saxton , Deputy Town Clerk Town Clerk/Receiver of Taxes OF Deborah A. Kelley, Deputy Town Clerk wn of Ithaca 6 E. Seneca Street aca, NY 14850 (607) 273-1721 ,. Fax (607) 273-5854 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Joan Lent Noteboom, being duly sworn , say that l am the Town Clerk of the Town of Ithaca, Tompkins County, New York; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, (Ithaca Journal) . PUBLIC HEARING NOTICE: " LOCAL LAW AMENDING THE PROVISIONS OF LOCAL LAW NO. 1 OF THE YEAR 1998 TO EXTEND AN ADDITIONAL 90 DAYS THE MORATORIUM ON THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES" . Location of Sign Board Used for Posting: Town C ;ark' s Office 126 E st Seneca Street Ithaca, NY 14850 LEGAL ADVERTISEMENT Date of- Posting: Monday , June 22, 1998 Date of Publication : Wednesday , July 1 , 1998 ci Town Clerk, Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS } SS : TOWN OF ITHACA ) Sworn to and subscribed before me this day of 7U ( 11 19 c Not ° f ► ; gel r�o • 1 3"to of Now Sark PUBLIC HEARING : NOTICE PLEASE TAKE NOTICE, thati i the Town Hoard of the Town of Ithaca will hold a public hearing at a regular Town: - Board meetin on July M. 1998, at 6:00 p.m., at they Town Hall, 126 East Senaoar+ Stnee►, Ithaca, New York in•i order that the govam, Town Board may consider a OCAI LAW AMENDINfs; iE PROVISIONS OF LOCAL: ; LAW NO. 1 OF 'THE YEAR a 1998 TO EXTEND AN 'ADOW TIONAL 90 DAYS THIF MORATORIUM PON THE ESTABLISHMENT OF ADUIX ENTERTAINMEN. L BUSINESSES', and PLEASE TAKE FURTHER NO- TICE, all citizens at the aforementioned time and place shall be afforded the opportunity to voice their 4Z provai or opposition to tlhe said local law, and PLEASE TAKE FURTHER NO TIC:, individuals with visual impairments, hearing impaia mane or other special needs, viii be provided with assis Lance as necessary, upon to quest. ?enons desiring assis tone must moire' a reques not !ess Than 48 hours 'o the rime of the public Cr lhea Joan Lent Notebooa Town Cleri jury i , 1998 JOAN LENT NOTEBOOM Mary J . Saxton , Deputy Town Clerk Town Clerk/Receiver of Taxes o�� of 1p A. Kelley, Deputy Town Clerk twn of Ithaca �. haca,6 E. Seneca Street �4tj t °¢NY 14850 (607) 273- 1721 , Fax (607) 273-5854 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Joan Lent Noteboom , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County, New York; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, (Ithaca Journal) : NOTICE - OF ADOPTION OF LOCAL LAW EXTENDING FOR AN ADDITIONAL NINETY (90 ) DAYS, A MORATORIUM FOR THE ESTABLISHMENT OF ADULT ENTERTAINMENT BUSINESSES. Location of Sign Board Used for Posting : Town Clerk's Office 126 East Seneca Street Ithaca , NY 14850 LEGAL ADVERTISEMENT Date of Postings Thursday, July 16 , 1998 Date of Publication : Monday, July 20 , 1998 own Clerk, Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this day of , 1045> No Public Mary J. Saxton Notary Public, State of New York Registration 401SA5044003 Qualified In Tioga Coun y day Commission Expires 5- 4 & a,12 NOTICE FF ADOPTION OF LOCAL LAW EXTEND• . INO FOR AN ADDI- TIONAL . NINETY (f90 DAYS A MORATOtiIU .. FOR THE ESTABLISH- MENT OF ADULT ENTER• TAINMENT BUSINESSES NOTICE . 15 HEREBY fiMN, -that aG a : regular , meeting held on the 1'3lhday of July, 1998, the Town;. Boi:;4,of the Town of 'llhaca4 duly adopted alkxaLlaw, an: ; •abstract 'oF which follows: ABSTRACT' ' OF ' "LOCAL'..°, LAW t t Said local Ipwrl " . ial Made a number of 1`14. 1 ngs including a finding that - there was a need to extend the previously adopted ' moratorium on the establish, ment , of adult entertainment businesses in the Town while ' the proposed legislation relaP , Ing .to such businesses - was ! ' reviewed and revised in:.re.., iponse to numerous ' come ; iments at a public. hearing on same} ::. : ,* V Lv ?... : �bf of the Year'Amanded•,loeal • law;, No:` : 1 998 an additional 90 day b effect extent 'sion ' of theomoratorivm. @no . %clod by,Local%Law No�':1 ofi the •Year 19980 . • : ;Nc). " Excluded. ttie il)age oft ao'y� OH II It from the tea i •a ' • • .titafal upplkaptliy of. lhe ksj cal low• and u (d). t Included certain other ;p6wisions regarding the ton* {^ . At sequepces of the " 16w was found partial invalid ' and ; r t ,provided the �ow woe(d' be pomsliffeelive ten days after • , t �� ; puWatioprof ahe. local •law 'd�fumma►,y or, abstract of , �dme•dn` dte511hoca oumal.' A:complete 'copy of the.the Law Is available , for reading and inspection at the- Town Clerk's .office,1126 East. Sen I eco Sheet Ithaca, New .York 14850; Wonday through Fri. ' daayy� bshvsen. the • hoyrz of 8:OOa.m. and 4,00p:m:'" Joan Lent Noteboom Town Clerk July 20, 1998`" JOAN LENT NOTEBOOM Mary J . Saxton , Deputy Town Clerk Town Clerk/Receiver of Taxes *,4* Deborah A. Kelley, Deputy Town Clerk Awn of Ithaca 6 E. Seneca Street aca, NY 14850 (607) 273- 1721 , Fax (607) 273-5854 Agenda Item No. 1�_ 1998 TAX COLLECTION RECEIVER OF TAXES May/June 1998 - FINAL Report Presented July 13, 1998 1998 Tax Warrant - Town of Ithaca Total Town Warrant (Levy). $39708;360.98 General Fund Levy - $ 1 , 005 , 450 . 98 Water Fund Levy - $ 4641360. 00 Sewer Fund Levy - $ 598 , 179 . 00 Fire District Levy - $ 19628 , 612. 00 Lighting Districts Levy - $ 119759. 00 Total Payments for Warrant to Town of Ithaca Supervisor: $3,708, 360 . 98 Miscellaneous Payments to Town Supervisor: 1 /31 /98 Receiver Checking Account - Interest January $ 346 . 51 2/28/98 Receiver Checking Account - Interest February 27. 38 4/ 10/98 Receiver Checking Account - Interest March 1873 5/6/98 Receiver Checking Account m Interest April 1012 6/15/98 Receiver Checking Account - Interest May 1 .29 Total. $ 378603 3/5/98 Int. & Penalties on Tax Bills - February $ 1368. 84 4/9/98 Int. & Penalties on Tax Bills - March 1018841 5/6/98 Int. & Penalties on Tax Bills - April 3041043 6/ 15/98 Int. & Penalties on Tax Bills - May 4042 . 52 Total : $ 9471 . 20 Total No . of Tax Bills/Properties on Warrant: 5345 Total Tax Bills Processed : 5124 Total Collections - 1 / 1 /98-6/1 /98 : $61086930738 Attachment # 7 Receiver of Taxes - Final Report 1998 Presented 7/13198 Page 2. 1998 In Lieu of Taxes Received : Groff Associates, Ellis Hollow Elderly Housing $ 299013675 Apportionment's: Town of Ithaca $ 11528. 75 Ithaca City School District $ 211381 . 96 Tompkins County $ 61103. 04 *' Due: Ithaca Elm- Maple Houses , Inc. - ( Estimated) $ 2 , 681 .05 ' In Lieu of Tax Elm - Maple Houses , Inc. , unknown until received. Payment based upon gross basic rents , calculated by HUD . Should receive payment in July 0.19980 Total Tompkins County Warrant: $ 49047,31146 Payments to Tompkins County During Collection Process: $ 2, 8450000000 In Lieu of Payment - Ellis Hollow 6 , 103004 Balance Due Tompkins County Upon Return of Warrant: 103 , 199811 Total Warrant and In Lieu of Payments to Tompkins County: $ 299549302.15 Misc. Payment to Tomokins County: 2/13/98 First Installment Services Charges $309511877 3/5/98 Interest Receiver Checking = February 909998 4/ 10/98 Interest Receiver Checking - March 48 . 80 5/6/98 Interest Receiver Checking - April 36. 07 6/15/98 Interest Receiver Checking - May 30090 $31 , 537. 52 es ctfully, s� bmitted , Joan Lent Noteboom Receiver of Taxes 06111198 09 : 4S : 0T TOWN OF ITHACA TAX COLLECTION TRIAL BALANCE 06 /12/ 98 ORIGINAL WARRANT $ 71755 , 673 . 44 ADJUSTMENTS -2 , 566 . 80 ADJUSTED WARRANT 71753 , 106 . 64 1ST INSTALLMENTS 610 , 238965 SVC CHARGES 30 , 511 . 77 FULL PAYMENTS 6 , 293 , 341 . 83 PENALTIES 9 , 169 . 20 2ND NOTICE FEES 302 . 00 TOTAL COLLECTIONS $ 6 , 943 , 563 . 45 TOTAL OUTSTANDING $ 239 , 290 . 48 TOWN OF ITHACA SETTLEMENT WITH TOMPKINS COUNTY 1998 TOWN AND COUNTY TAXES SUMMARY OF TAX COLLECTIONS FOR TOWN OF ITHACA - 1998 - TOWN AND COUNTY TAXES TOTAL WARRANT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $7 ,755,673,44** TOWN OF ITHACA WARRANT - $ 3 ,7089360998 PAID TO SUPERVISOR - DATE: 1 /13/98 CK# 380 500. 000. 00 DATE: 1 /15/98 CK# 381 $7 325000. 00 DATE. 1 /22/98 CK# 385 $ 600, 000. 00 DATE: 1 /28/98 CK# 386 $ 750. 000. 00 DATE: 1 /29/98 CK# 389 IS 750. 000. 00 DATE: 1 /30/98 CK# 391 $ 7839360.98 DATE: CK# $ DATE: CK# $ DATE.- CK# $ DATE: CK# $ DATE: CK# $ DATE: CK# $ DATE: CK# $ DATE: CK# $ TOTAL PAID . . . . . . . . . . . $ 3, 7089360.98 TOMPKINS COUNTY WARRANT TO COLLECT . , , * " , $ 4,047,312.46 LESS : PUBLIC SERVICE AND SPECIAL FRANCHISES TO BE COLLECTED DIRECT BY BUDGET AND FINANCE , . , . . . . . . , , , , , , ($247,020.39) LESS : SECOND PAYMENT ON INSTALLMENTS . . . . . . . . . . . . . . . . . . . . . . . ($610,235.68) SUB-TOTAL $3 , 190 ,056.39 Page 1 My TOWN OF ITHACA SETTLEMENT WITH TOMPKINS COUNTY 1998 TOWN AND COUNTY TAXES PAYMENTS TO COUNTY , DATE: 2/10/98 PAYMENT # 1 CK# 394 $ 2:500,000.00 DATE: 2/18198 PAYMENT # 2 CK# 396 $ 9002000000 DATE: 3/5/98 PAYMENT # 3 CK# 399 $ 105,000.00 DATE: 3125/98 . PAYMENT # 4 CK# 402 $ 25,000.00 DATE: 4/10/98 PAYMENT # 5 CK# 406 $ 301000.00 DATE: 4120/98 PAYMENT # 6 CK# 408 $ 409000.00 DATE: 5/6/98 PAYMENT # 7 CK# 413 $ 55,000.00 DATE: PAYMENT #. CK# S DATE: PAYMENT # CK# S DATE: PAYMENT # CK# S DATE: PAYMENT # CK# S DATE: PAYMENT #. CK# S DATE: PAYMENT /# CK# S DATE: PAYMENT # CK# S DATE: PAYMENT #. CK# S LESS TOTAL PAYMENTS TO COUNTY. . . . . . . . . . . . . . . . . . . . S 2.845,000.00 SUB-TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . S 345,056.39 V. A. ADJUSTMENTS - (NETS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S ASSESSMENT ADJUSTMENTS - (NET) . . . . . . . . . . . . . . . . . . . S COUNTY RESOLUTION ADJUSTMENTS RESOLUTION # 45 - . . . . . . . . . . . $ 2, 566. 80 S 2 5( 66. 80) SUB-TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . S 342,489959 OTHER ADJUSTMENTS - DOCUMENTATION ATTACHED . . . . . . . . . . . . . . . S LESS UNPAID TAXES FOR 1998 . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . S' 2392290.48 SUB-TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S 103199. 11 Page 2 TOWN OF ITHACA SETTLEMENT WITH TOMPKINS COUNTY . 1998 TOWN AND COUNTY TAXES SUB-TOTAL CARRIED FORWARD . . . . . . . . . . . . . . . . . . . . . . . . . . $ 103, 199.11 BALANCE DUE TOMPKINS COUNTY UPON RETURN OF WARRANT - PAID CK# 421 DATE 6117198 103199.11 BALANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ - 0 - DATE. June 17, 1998 JCfjA N LENT NOTEBOOM TOWN CLERK/RECEIVER OF TAXES Page 3 RP-559 ; ' !95) (.formerly EA-554) New York State Office of Real Property Services (ORPS) APPLICATION FOR CORRECTED TAX ROLL FOR THE YEAR 1998 ' — / Part 1 : To be completed in duplicate by Applicant. APPLICANT MUST SUBMIT BOTH �"�PIES TO COUNTY IJ DIRECTOR OF REAL- PROPERTY TAX SERVICES. (In Nassau and Tompkins Counties subrmt to Chief Assessing Officer) . NOTE : To be used only prior to expiration of warrant for collection. For wholly exert parcel, attach statement signed by Assessor or majority of board of assessors substantiating that assessor(s) have obtain have been granted tax exempt status on tax roll. ITHACA COLLEGE Name of Owner Telephone DANBY RD JOB HALL ITHACA, NY 14850 Mailing Address Parcel Location (if different than mailing) 39 .- 1 - 13 Description of real property as shown on tax roll or tax bill (Include tax map designation) Account Number (as appears on tax bill) . I her request a correction of tax levied b Amount of Taxes Currently Billed Y TOWN OF ITHACA & CO. OF TOMPKINS !f n+rnt��/(`ita�/Crl�nnl Tlictri�tl for the following reasons (use additional sheets if necessary) The above Parcel s lit into two SeDarate parcels. 39.- 1 - 131 & 39 .- 1 - 1 .32 and it should be deleted from the tax roll. . Signature Part II For use by County Director Note: County Director shall attach written report (includinz documentation of error in essential fact) and recommendation. Indicate type of error and paragraph of subdivision 2, 3 or i of Section 550 under which error falls. Date received Period of warrant for Recommendation collection of taxes Moxopproved ❑ Denied l F� Signature of Official n Date Part III z3 Lt5 For use by Tax Levying Body 200Applicatioa Approved Amount of taxes currently billed Notice of approval – date mailed to applicant Corrected tax $ Order instructing collecting officer to correct tax �y\ ;exy date mailed ❑ APPLICATION DENIED. Reasons: Signature of Chief Fdecutive Officer Date L Seal of Office RP-554 ' "95) P . For use bN' COLLECTING OFFICER. Ins ctions: 1 . Payment without interest and penalties. An applicant who files an application with the County Director within the period when taxes may be paid without interest (see "Date Received" in Part II of this form) may, if the application is approved, pay the corrected tax as determined by the levying body without interest if payment is made within EIGHT DAYS OF THE DATE ON WHICH THE NOTICE OF THE APPROVAL HAS BEEN MAILED TO THE APPLICANT (see part III of this form). 2. Payment to include interest and penalties. Applicable interest and penalties must be imposed when: (a) An applicant has filed an application with the County Director after the period when taxes may be paid without interest; or (b) An applicant pays the corrected tax more than eight days after the date on which the notice of approval has been mailed to the applicant. Order from tax levying body received. Date ' %o 93 1918 Corrected tax due: $ — 0 Interest and penalties (if applicable): $ ' 0 Total corrected tax due: $ 0 Tax roll corrected: _ Date Tax bill connected: IQ i Date Application and .Order annexed to tax roll: qq Date Payment of corrected tax received: Date i 9,5 Date Signature of Collecting Officer Fiscal Year: 1 /1 /98 THRU 12/31 /98 Warrant Date 1 /1198 Property Description 4149 SWIS Tax Map Number Bank Code Bill No . Acres 66 .6 503089 39 : 1 - 1 ,3 4959 Class : 613 RS : 8 School : 500700 Assessment: Exemptions : ' ecks payable to: In Person Payment: Land : 154, 800 MIS $ 154, 800 er of Taxes Office Hours : al : a T of Ithaca Monday thru Friday 9AM - 3PM ^ n 12 Seneca St Closed Weekends and Holidays (`J} Ithaca NY 14850 Owner ITHACA COLLEGE ITHACA COLLEGE Estimated State Aid : Location DANBY R0 County: $ 15 , 375 , 384 Levy Description Taxable Value Tax Rate Totals Town $700955 ITHACA SEWER 18. 78 UN 75 .000000 $ 1 ,408.50 ITHACA WATER 21 .45 UN 54.000000 $ 1 158. 30 : <>.... .. ..... Installment 1 Payable to Local Tax Collector Taxes Due : 51 ,283 .40 Installment S/Chg g64• 17 Due by Jan 31 $ 1 ,347. 57 Installment 2 Payable to Tompkins County Due by Jul 01 $ 1283 .40 Taxes Due by Jan 31 : $ 2, 566 . 80 - Return both portions below with your payment • — — — — — — — — — — — — — — — — — — — '.:l M NCE STUB 1998 Town & County Tax Bill _ ' >► Bill No: 4959 Option A Option B >> 3� Map No 503089 39.- 1 - 1 3 Payable by Jan 31 1st Installment 2nd Installment { to local collector by Jan 31 to by Jul 01 1 Owner ITHACA COLLEGE local collector to County l Location DANBY RD Tax Amount $ 2, 566 . 80 $ 1 , 283.40 $ 1 , 283.40 Please Indicate Payment Option: Servi ce h C ar e $ 64, 17 9 Option A Full Payment Option B, Installment Payment Penalty & Interest P141D CX CASH Total Paid $ 2, 566 . 80 $ 1 , 347 .57 $ 1 , 283.40 ;I Oats InNlais E . Paid 8y If you wish a receipt for payment of this tax bill, place an "X" in this box, TAX RECEIPT 1998 Town & County Tax Bill Date: 1 /1 /98 Option A Option B Payable by Jan 31 1st Installment 2nd Installment to local collector by Jan 31 to by Jul 01 Bill No : 4959 local collector to County Tax Amount $ 2,566 . 80 $ 1 , 28140 $ 1 , 283 .40 ax Map No 503089 39 .- 1 - 1 . 3 : Service Charge 6 S 4 . 17 or ITHACA COLLEGE E ?: Penalty & L n DANBY RD Interest CK ' : : : : : : CASH ; : : : : ; Total Paid $ 2, 566 . 80 $ 1 347 .57 4 $ 1 , 283 . 0 I ; pate Initials JOB CLASSIFICATION LISTING 1999 SALARY RANGES FOR JOB CLASSIFICATIONS Effective : 111198 Resolution #: 111 Effective 1 /1 /1999 Salaries Approximately 2 years from Approximately 4 to 5 years Cost of Living raises only Passed by Town Board Resolutions July 13, 1998 Town Board Mig. Hire Minimum to Job Rate from Job Rate to Maximum after reaching Maximum Class Civil Service Title Class HIRING MINIMUM JOB RATE MAXIMUM SALARIED 2080 total hours for 26 pay periods S Director of Engineering S 6.0% 21 .7% Director of Planning 40 hrs/wk $ 50 , 000 . 00 $ 539000 . 00 $ 649482 . 60 Hourly: $ 24 . 04 $ 25 .48 $ 31 .00 n rt w a' a 6 .7% 21 .7% rt Z R None R 40 hrs/wk $ 4500 . 00 $ 48 , 000 . 00 $ 58 , 399 . 34 00 Hourly: $ 21 . 63 $ 23 . 08 $ 28 . 08 Director of Building and Zoning 7 . 5% 21 . 7% Q Highway Superintendent Q 40 hrs/wk $ 40 , 000 . 00 $ 43 , 000 . 00 $ 54316 . 07 Town Clerk/Receiver of Taxes Hourly: $ 19 . 23 $ 20 . 67 $ 25 . 15 Budget Officer 8.6% 21 .7% P Secretary to the Supervisor P 40 hrs/wk $ 35 ,000 . 00 $ 381000600 $ 46 ,232 . 81 Hourly: $ 16 .83 $ 18 .27 $ 22 . 23 HOURLY 1950 :37 .5 hours 40 hours : 2080 14 .3% 29 , 1 % O Assistant Town Engineer O 37 . 5 hrs/wk $ 27 , 300 . 00 $ 31 ,200000 $ 40 ,267 . 50 Assistant Town Planner Hourly: $ 14 . 00 $ 16 .00 $ 20 . 65 _ Human Resources Specialist 40 hrs/wk $ 29 , 120 . 00 $ 33 ,280 .00 $ 429952 . 00 . holy Drake7/21 /911 Pacfo 1 CLASSIF.XLS Al' JOB CLASSIFICATION LISTING 1999 SALARY RANGES FOR JOB CLASSIFICATIONS Effective : 111198 Resolution #: 111 Effective 1 /1 /1999 Salaries Approximately 2 years from Approximately 4 to 5 years Cost of Living raises only Passed by Town Board Resolutions July 13, 1998 Town .Board Mig. Hire Minimum to Job Rate from Job Rate to Maximum after reaching Maximum Class Civil Service Title Class HIRING MINIMUM JOB RATE MAXIMUM 14 .8% 23 .0% N Environmental Planner N 37 . 5 hrs/wk $ 26 ,325 . 00 $ 30 , 225. 00 $ 379167 . 00 Hourly: $ 13 . 50 $ 15 . 50 $ -19 . 06 40 hrs/wk $ 28 ,080 . 00 $ 32 , 240 . 00 $ 39 ,644 . 80 M Assistant to the Engineer M 15.4% 17 .0% Assistant Zoning Off./Building Inspec. 37 . 5 hrs/wk $ 25 , 350 . 00 $ 299250 .00 $ 34 , 222 . 50 Parks Maintenance Manager Hourly: $ 1100 $ ` 15 .00 $ 17 . 55 Deputy Highway Superintendent 40 hrs/wk $ 27 ,040 . 00 $ 31 ,200 . 00 $ 369504 . 00 Water/Sewer Maintanence Supervisor L Administrative Assistant L 16 .0% 17 .0% Bookkeeper to the Supervisor 37 .5 hrs/wk $ 242375 . 00 $ 28 , 275 .00 $ 33 , 072 .00 Working Supervisor -(Parks) Hourly: $ 12 . 50 $ 14 . 50 $ 16 . 96 Senior Account Clerk Typist 40 hrs/wk $ 26 ,000 .00 $ 30 , 160 . 00 $ 35 , 276 . 80 Planner K Mechanic K 16.7% 17 .0% Deputy Town Clerk 37 . 5 hrs/wk $ 23 ,400 . 00 $ 271300 .00 $ 31 ,941 .00 Engineering Technician I Hourly: $ 12 . 00 $ 14 . 00 $ 1638 Network/Records Specialist 40 hrs/wk $ 24 ,960 . 00 $ 299120 . 00 $ 349070 .40 .lady Drake7/21 /98 Page 2 CLASSIF.XLS W J CHrorrISSIFICATION LISTING ARY RANGES FOR JOB CLASSIFICATION Effective : 111 /98 Resolution #: 111 Effective 111 /1999 Salaries EApproximately 2 years from Approximately 4 to 5 years Cost of Living raises only Passed by Town Board Resolutions - July 13, 1998 Town Board Mig. to Job Rate from Job Rate to Maximum after reaching Maximum _ Class Civil Service Title Class HIRING MINIMUM JOB RATE MAXIMUM 17 .4% 17 .0% J Secretary J 37 . 5 hrs/wk $ 22 ,425 . 00 $ 26 , 325 . 00 $ 30 , 790 . 50 Hourly: $ 11050 $ 1150 $ 15979 40 hrs/wk $ 23 ,920 . 00 $ 28 , 080 . 00 $ 329843 . 20 18 .2% 17 .0% Heavy Equipment Operator I 37 .5 hrs/wk $ 21 ,450 . 00 $ 25 , 350900 $ 29 , 659 . 50 Court Clerks Hourly: $ 1. 1000 $ 13 . 00 $ 15921 40 hrs/wk $ 22 ,880 . 00 $ , 27 , 040 . 00 $ 31 ,636 . 80 19.0% 17 .0% H Motor Equipment Operator H 37 . 5 hrs/wk $ 20 ,475 . 00 $ 24 , 375 .00 $ 289509900 Senior Typist Hourly: $ 10 . 50 $ 12 . 50 $ 14 . 62 40 hrs/wk $ 21 ,840 .00 $ 26 ,000 . 00 $ 30 ,409 .60 20.0% 17 .0% G Account Clerk/Typist G 37 .5 hrs/wk $ 191500000 $ 23 ,400 . 00 $ 279378 .00 Hourly: $ 10 . 00 $ 12 . 00 $ 14 . 04 40 hrs/wk $ 201800 . 00 $ 24 ,960 . 00 $ 29120120 21 , 1 % 17 .0% F Data Entry Clerks F 37 .5 hrs/wk $ 18 , 525 . 00 $ 22 ,425 .00 $ 26 ,227 . 50 Keyboard Specialist Hourly: $ 9 . 50 $ 11 . 50 $ 1145 40 hrs/wk $ 199760 .00 $ 23 ,920 .00 $ 279976 . 00 Judy Drake7/21 /98 Page 3 CLASSIF.XLS r' lIV " , J SIFICATION LISTING 1 ARY RANGES FOR JOB CLASSIFICATION Effective : 111 /98 Resolution #: 1 1 Effective 111 /1999 Salaries Approximately 2 years from Approximately 4 to 5 years Cost of Living raises only Passed by Town Board Resolutions July 13, 1998 Town Board Mtg. Hire Minimum to Job Rate from Job Rate to Maximum latter reaching Maximum Class Civil Service Title Class HIRING MINIMUM JOB RATE MAXIMUM 22 .2% 17 .0% E Typist E 37 . 5 hrs/wk $ 17 , 550 . 00 $ 21 ,450 . 00 $ 259096 . 50 Hourly: $ 9 . 00 $ 11 . 00 $ 12 . 87 40 hrs/wk $ 18 , 720 . 00 $ 22 , 880 . 00 $ 26 , 769 . 60 23 . 5% 17.0% 37 . 5 hrs/wk $ 160575 . 00 $ 20 ,475 . 00 $ 23 , 946 .00 D Laborer D Hourly: $ 8 . 50 $ 10 . 50 $ 12 .28 40 hrs/wk $ 1700 . 00 $ 219840 . 00 $ 25 , 542 .40 25.0% 17 .0% 37 . 5 hrs/wk $ 15 ,600000 $ 19 , 500 . 00 $ 22 , 815 . 00 C Cleaner C Hourly: $ 8 . 00 $ 10 . 00 $ 11 . 70 40 hrs/wk Is 169640 . 00 $ 2000 . 00 $ 24 , 336 . 00 No Class . Crossing Guards Hiring Minimum= The lowest wage the Town would hire a person at in that Job Classification , Job Rate= The wage that is what the job is worth when the encumbent is fully trained . Maximum= The wage that is the high amoupt for that job classification . (New Employees will be hired at a wage between the Hiring Minimum and the Job Rate depending on education and experience beyond the minimum requirements . ) ( If a new employee is hired at Hiring Minimum it will take approximately 2 years for that person to reach Job Rate due to training and learning the job. ) (Once an employee reaches Job Rate it will take approximately 4 to 5 years to reach the Maximum with some consideration for merit . ) (Once an employee reaches Maximum they will be getting Cost of Living raises only . ) . "This system is not based on years of service, but is based on years in a particular job classification . Judy Drake7/21 /98 Page 4 CLASSIFALS i Agenda Item No . 0� Town Clerk's Monthly Report Presented : Town Board Meeting = July 13 , 1998 Town Clerk: Normal activities and functions were performed during the month . Two Town Board meetings in the month of June required additional time for preparation and finalizing of legal notifications and filings. Records Management: The Town Clerk spent the afternoon of June 18, with Larry Parlett at Bolton Point to review and help organize the inventory they will be conducting during the summer. All records at Bolton Point are to be sorted , inventoried , and cataloged for disposition (if applicable) during this process. A summer part time employee has been hired by Bolton Point to assist the regular employees. On June 23 , Suzanne Etherington , SARA Regional Advisory Officer and the Records Management Officer conducted two Records Management Training sessions for Town of Ithaca employees , (see attached agenda) . Employees were very receptive to the instruction , and asked many questions about the process of the inventory. A complete inventory of the Town of Ithaca records will be conducted this summer. The inventory is scheduled to - be completed by the end of September. The inventory is being completed to facilitate an easier move to the new Town Hall . The process will eliminate the need to move records which have reached their disposition , and assist us in determining the magnitude of filing equipment that will be needed in the new Records Management Center. Tax Collection : Hip Hip HoorayM The Tax Collection season for 1998 is completed . This year saw the lowest amount ever uncollected , $239 ,290. 48 (221 bills) . I believe this happened because of the extension of the deadline for acceptance of installment payments, (January 31 instead of January 15) . The Tax Roll was submitted to Tompkins County as required by law with the amount and date of payment noted on each referenced property description , along with a computer printed listing of each bill paid in number order. Upon turning over the tax collection documents to Tompkins County, I informed them that in the future the Tax Roll would not have the hand written paid amount and date of payment on each referenced property description . . Each year the process of hand writing this information takes approximately three weeks of staff time ( 112 . 5 hours) . This information can now be supplied by the computer software listing of all payments. This change will result in a savings of approximately $ 1 , 356 . 75 , ($ 12 . 06 average hourly salary for 2 Deputy's , multiplied by 112 . 5 hours) . Attachment # 9 Records Management Training Seminar Tuesday, June 23, 1998 Session No. 1 - 9: 00 a.m. to 11 :a.m Session No. 2 - 1 : 00 to 3: 00 p.m. AGENDA 1 . Introduction . 2. Overview = Goals and objectives of Records Management Program . 3 . Timetable: a. Inventory - Review of previous inventory sheets, and updates. b. Disposition - Identification of eligible records. c. Move to new Town Hall . 4. Tools for completion of tasks : a. MU - 1 Retention Schedule . b . Town of Ithaca Policies and Procedures Manual , 5 . Other related matters : a. Electronic Records : 1 . Definition . 2 . Inventory - How and what? 3. Retention . 4. E-mail , Internet - Are these really records? 1b . Files Management: 1 . Suggestions and comments: Arrangement & Description . 2 . Paper vs . Electronic. 6. Open discussion : Questions and conclusions. Agenda Item 26b _ HIGHWAY DEPARTMENT' S MONTHLY REPORT, JUNE 1998 TOWN OF ITHACA TOWN BOARD MEETING, JULY 13f 1998 Highway Superintendent' s Trunk System: The Town Highway Superintendents and Village Public Works officials in Tompkins County met with Jack Miller, Tompkins County Emergency Services . A Motorola representative was there to explain the trunk system that the County will be installing . I have included in this report a copy of the summary of the presentation we received at that meeting. The summary explains the necessity for the County to change systems and why they have chosen this system. The Town' s present radio system is not in jeopardy for a few more years, but a decision will have to be made sometime in the near future . Salt Storage Building: Our review of building needs has led us to the ;'onclusion that if we open up our present salt storage, we can utilize the whole building for salt storage . We x,vill be able to double our present storage capacity . This will give us the capability to store almost one-half of the salt we need for a winter. The Town will realize at least a $2,400 savings per year in our salt storage under our present system of purchasing salt. The cost for this project will be between $4,000 and $5,000, and we have the money available in our present budget. Cold Storage Building: The expansion of the salt storage building eliminates the present cold storage that we have . We have budgeted $50,000 in our present budget for Garage--Construction/ Improvements . We feel we can bid out the construction of a building for less than that amount, based on the building that Bolton Point is putting up : We have included this on the board agenda for this meeting for the Board' s consideration. The specifications have been provided by the Town Engineer for your approval . This building will relieve some of our present storage problems . Bridges : John Lampman, Tompkins County Public Works, met with the Public Works Committee to discuss Tompkins County' s bridge program. We reviewed West King Road bridge plans and will be discussing them at the Board meeting. The County has put forth an updated resolution for bridges that the Board will need to review. I am including this resolution along with the cover letter . Tompkins County will be working on the Burns Road bridge this vear . There will be no costs to the Town for this bridge . We discussed the work that the County will be doing on the upstream Forest Home Bridcre . The Town will have no financial stake in that project. We expressed our opinions that we would like the County to wait and close that bridge when we do Caldwell Road in 1999 . The Renwick Road bridge is on the County' s schedule for 1999 . This is also on TIP Schedule for ISTEA funding . The County would like us to share in the administrative cost of this bridge . Attachment # 10 Agenda Item 26b Deputy Highway Superintendent' s The crews continued to work on Hormess Lane and Eastwood Commons . Honness Lane project has taken 978 . 5 hours of time, with 28 .5 of those hours as over time: The Eastwood Commons project has taken 631 hours of time, with 24 of those hours as over time . These projects are moving a long slowly, but we are hopeful that they will be finished in July . We used 273 hour of time for General Repair projects . This included meetings, training, several sign projects, repairs to Woolf Lane, etc . Road side "snowing continued in June, using 81 .5 hours of time. Vehicle maintenance took 227 hours of time . Parks Maintenance Manager' s Mowing and trimming of parks and trails required 143 hours . Play structure inspections were done at all eight sites and repairs were made as needed . This tool: 88 hours . Sections of the South Hill Trail were top dressed with a thin layer of sand to cover loose gravel . This took 40 hours . Routine maintenance tasks, totaling 296 hours, completed our work in June. Tune Projects 1 . Summer Youth Assistance starts July 7, 1998 . 2. Continue park and trail grounds maintenance . 3 . Begin shrub and trail trimming. 4 . Install rest of historical markers . 5 . Finish securing picnic tables at all sites . 6 . Work on drainage and paving on Honness Lane. 7. Work on drainage and paving in Eastwood Commons. 8 . Continue road side mowing. 9 . Miscellaneous water and sewer projects . 10 . Start preparing roads for surface treating. ghk Agenda . Item 26b PURPOSE . OF REQUEST : To maintain, upgrade, and enhance the County ' s public safety communications network. THE NETWORK: A series of towers, microwave receivers, transmitters, radio base stations, allotted radio frequencies, and field units which provide for the rapid transmission of emergency calls to county responders and establishes continuous two- way communication between those responders, agencies, hospitals, call answering point, and dispatchers . COUiN7Y RESPONSIBILITY: Tompkins County consolidated emergency fire and medical reporting to a single phone number and dispatch center over a quarter century ago . Afull-fledged enhanced 9- I - 1 telephone reporting system was implemented in 1997 . With resard to communications, the 911 center and county coordinator's office • Receives and transfers emergency notifications • Licenses and operates tactical radio frequencies • Dispatches 17 fire and EMS agencies • Coordinates extensive mutual aid activities between the agencies .• Provides communication capabilities for EMS providers and on-line medical control • Maintains response records and data for units dispatched, and Ensures that uniform and compatible communications equipment is installed and used by all our agencies and responders . Additionally, the Coordinator assists other county departments in their communications needs. Those departments include the Sheriff, Healft- Probation, Public Works, and a TCAT. REQUEST NECESSITY: All operating radio frequencies licensed to the county (39) have been sold by the FCC, and at a point in the near future, our agencies will need to abandon them The systems are independent of each other and do not allow for true inter-agency communication between field units . Further, the microwave frequencies used to link our base stations have also been reassigned, necessitating additional changes. The 800 megahertz radio frequencies provide the only viable alternative to band all our agencies. In order to accomplish this, it is necessary to build the supporting "infrastructure" on which this network will operate. We can build upon some of our current structure, but several new towers will also be necessary, as will an entire replacement of field units, base stations, and dispatch transmitting equipment. _ 1 Paging capabilities are outmoded : the traditional analog equipment we use is being phased out of production in favor of digital technology which we can not now accommodate. AN UPGRADE IN CAPABILITY IS DESIRABLE: Current systems provide for about 70% county coverage with mobile radio units and less than 40% with portables. A trunked radio system will provide an almost unlimited number of radio "talk groups" for all our county users with ability to communicate with each other regardless of location, function, department or municipality. The proposed system is being designed to provide at least 95% coverage throughout the County, not only between dispatch and the field, but also among the field units themselves, hand units and mobile. Police agencies are increasingly operating under a closest car concept. This system will improve response times and multi-agency coordination by providing a means of common communications that do not now exist. ENHANCEMENT: Because the infrastructure will exist and the amount of talk groups and channels will be essentially without limit, the system can be extended to allow for participation by all our municipalities, local governments, public safety and public works agencies with limited cost to these others. Such linkage will ensure continuous and effective communications between all agencies when major emergencies and events take place. Effective communication capabilities will greatly assist with inter-municipal prerogatives. A Division of Public Works Agenda Item 26b TOMPKINS COUNTY ENGINEERING Iliam J. Mobbs James T. Kazda, P.E. mmissioner of Public Works Sr. Civil Engineer June 15 , 1998 Mr. Fred Noteboom , Superintendent Town of Ithaca Highway Department . 106 Seven Mile Drive Ithaca , NY 14850 RE : Proposed Resolution - County Responsibilities For Town/Village Bridges Dear Fred : Enclosed is a proposed resolution effecting the County' s responsibility for town road bridges . It will be considered by the County' s Public Works Committee on Thursday, June 18 , and , if approved by Committee , by the full Board of Representatives on July 7 . This resolution does not change the way the County currently deals with these bridges . The resolution reaffirms the County' s policy of responsibility for all bridges having a span of twenty-five feet or over which are on town and village highways . County responsibilities would continue to exclude the floor or wearing surface of these bridges , which are maintained by the respective towns . The resolution clarifies what bridges this policy covers by inclusion of a list of bridges . It also addresses the procedure for a structure to be added to or deleted from the list. Any bridges listed that are in your municipality are highlighted . Please review these for errors or omissions . Please share this resolution with your Town Supervisor. If you have any questions or comments , please contact me to discuss them at 274-0307 . Sincerely , John R . Lam man P . E. I ' � Lamp man , Civil Engineer ! JUN 8 1 . enclosure L � � cc : William Mobbs , Comm . of Public Works 170 Bostwick Road, Ithaca, NY 14850 607 -274-0300 FAX 607 - 272-8489 %JI Recycled paper RESOLUTION NO . CLARIFICATION OF COUNTY RESPONSIBILITES FOR MAINTENANCE OF BRIDGES ON TOWN HIGHWAYS WHEREAS , Resolution No . 43 of 1946 directed, " . . . the county take over all bridges having a span of twenty-five feet or over which are on town highways . . . " , and WHEREAS , bridges having a span of twenty-five feet or over were built to replace culverts on town highways since 1946 without the foreknowledge and approval of the County Superintendent of Highways, and WHEREAS, such post- 1946 bridges have been routinely maintained by the County Public Works Department in accordance with Resolution No . 43 of 1946, and WHEREAS , it continues to be in the county' s best interest for the County Superintendent to supervise maintenance and preservation of bridge structural components on town and village highways, and WHEREAS , other bridges having a span of twenty-five feet or over may be proposed or built to replace culverts on town highways, and WHEREAS , it has become necessary to clarify Resolution No . 43 of 1946 by designating the bridges for which Tompkins County will have responsible charge, now therefore be it RESOLVED , on recommendation of the Pubic Works Committee, that Resolution No . 4') of 1946 be and hereby is amended to include the following list of existing bridges, which represents each and every location (66) to which said Resolution applies : Bridge ID No . Road Name Crossing Municipality 3209710 Blackman Hill Road W. Branch Owego Creek Town of Caroline 3209720 Middaugh Road Six Mile Creek Town of Caroline 3209730 Banks Road Six Mile Creek Town of Caroline 3209740 Creamery Road Six Mile Creek Town of Caroline 3209750 Six Hundred Road Six Mile Creek Town of Caroline 3209760 Buffalo Road Six Mile Creek Town of Caroline 3209780 West Malloryville Road Fall Creek Town of Dryden 3209790 Red Mill Road Fall Creek Town of Dryden 3209800 Freese Road Fall Creek Town of Dryden 3209810 Southworth Road Virgil Creek Town of Dryden 3209820 West Lake Road Dryden Lake Outlet Town of Dryden 3209830 George Road Virgil Creek Town of Dryden 3209850 Herman Road Fall Creek Town of Dryden 3209860 Mill Street Fall Creek Town of Dryden 3209870 Pinckney Road " Fall Creek Town of Dryden 3209880 Game Farm Road Cascadilla Creek Town of Dryden 3209890 Dodge Road Cascadilla Creek Town of Dryden 3209900 Genung Road Cascadilla Creek Town of Dryden 3209910 German Cross Road Six Mile Creek Town of Dryden 3263120 Springhouse Road Virgil Creek Town of Dryden 3209930 Harvey Hill Road Enfield Creek Tributary Town of Enfield 3209940 East Enfield Center Road Enfield Creek Town of Enfield 3209950 Hines Road Enfield Creek Town of Enfield 3209970 Walpole Road Owasco Inlet Town of Groton 3209980 Old Stage Road Webster Brook Town of Groton 3209990 Old Stage Road Fall Creek Town of Groton 3210000 Stevens Road Owasco Inlet Town of Groton 3210010 Cemetery Lane Fall Creek Town of Groton 3210020 Davis Road Fall Creek Town of Groton 3210030 Elm Street Ext, Fall Creek Town of Groton 105027Q , =-- West King Road .. : 4; Buttermilk Creek : '_-_ Town. of Ithaca _�... _. 3047440 _-;;;:_ . " Forest Home Dr. �` �.,,;;:, ,.. Fall Creek Town of Ithaca 3047450 °.'; Forest Home Dr. Fall Creek � " Town of Ithaca 3210050. :.::: :. . Town Line Road _: _ .v"_. . . Lick Brook Town of Ithaca` ` 3210060 Bums Road Six Mile Creek- Town of Ithaca 3314300 Renwick Dr. Pleasant Grove Brook Town of Ithaca 3210070 Buck Road Salmon Creek Tributary Town of Lansing 3210080 Brown Hill Road Tributary Locke Creek Town of Lansing 3210090 Dug Road Salmon Creek Town of Lansing 3210100 Salmon Creek Road Salmon Creek Town of Lansing 3210110 Salmon Creek Road Locke Creek Town of Lansing 3210120 Salmon Creek Road . Salmon Creek Town of Lansing 3210130 Lockerby Hill Road Salmon Creek Town of Lansing 3263110 Salmon Creek Road Salmon Creek Tributary Town of Lansing 3314340 Myers Road Salmon Creek Town of Lansing 2210140 Shelter Valley Road W. Branch Cayuga Inlet Town of Newfield 3210150 Shelter Valley Road Cayuga Inlet Town of Newfield 3210160 Jim Brown Road Cayuga Inlet Town of Newfield 3210180 Morrell Road Pony Hollow Creek Town of Newfield 3210200 Carter Creek Road Carter Creek Town of Newfield 3210210 Covered Bridge St, W. Branch Cayuga Inlet Town of Newfield 3366810 Connecticut Hill Road Carter Creek Town of Newfield 2210240 Durling Road S . Branch Taughannock C Town of Ulysses 3210250 Seneca Road Boardman Creek Town of Ulysses 3210270 Brook Road Taughannock Creek Town of Ulysses 2263100 Lewis Street Egypt Creek Village of Dryden 3210280 East Lake Road Virgil Creek Village of Dryden 3210290 Mill Street Virgil Creek Village of Dryden 3210300 Mill Street Dryden Lake Outlet Village of Dryden 3210310 Ferguson Road Dryden Lake Outlet Village of Dryden 3210320 Johnson Street Virgil Creek Village of Freeville 3210330 Freeville-McLean Road Fall Creek Village of Freeville 2263090 Cortland Street Owasco Inlet Village of Groton 3210340 Spring Street Owasco Inlet Village of Groton 3210350 Lake Street Trumansburg Creek Vill . of Trumansburg 3210360 Cemetery Road Trumansburg Creek Vill . of Trumansburg RESOLVED, further, That no bridges shall be added to the aforesaid list without a recommendation of the County Superintendent of Highways and an authorizing resolution by the County Board of Representatives, RESOLVED, further, That if any bridge on the aforesaid list is reconstructed so that the new crossing has a span of less than twenty-five feet, upon recommendation of the County Superintendent 'ofHighways in concert with the Town or Village Board it shall be deleted from the list by resolution of the County Board of Representatives, RESOLVED, further, That the nature and extent of County responsibilities for any individual bridge on the aforesaid list shall be as established in Resolution No . 43 of 1946 for the purpose of maintaining and preserving the same under the supervision of the County Superintendent unless otherwise defined by inter-municipal agreement or memorandum of understanding, RESOLVED, further, That a certified - copy of this resolution be sent to all municipalities in the County to which it applies . Town Engineer's Report for 7/13/98 Town Board Meeting DEVELOPMENT REVIEW Sanctuary Drive Monitoring of drainage and sediment control measures continues. Will be coordinating with Highway Superintendent to have developer clean road ditches and restore disturbed areas during the spring of 1998. Ithaca College Constriction of the HSHP and the Music Center building improvements continue to be monitored for stormwater management impacts. The restoration grading plan for the excavation spoil area has been prepared and reviewed as part of the recreation center site plan review. Final construction plans for the fill area will be submitted and reviewed by the Town Engineer prior to issuance of a building permit for the Recreation Center. Ithacare Court Street Companies, the General Contractor, is nearing completion of site construction. Phase II erosion and sediment control improvements are being maintained. Final site restoration is expected to be completem early summer. Mecklenburg Heights Final site design has been reviewed and is acceptable to the Town Engineer. Constriction will be coordinated with the City of Ithaca and State DOT to ensure that down stream drainage systems will not be adversely effected. Water supply improvements have been designed and the Town Engineer is preparing construction documents for Mecklenburg Road watermam which will serve the project site and several other properties in the Town. The plan includes a connection to the City of Ithaca watermain near the intersection of Hector Street and Warren Place. This will reinforce the water supply to City parcels that are served from the Town's Trumansburg Road tank zone, and serve as a backup line to the Trumansburg Road water main. Sterling House and Cottage, Trumansburg Road at Bundy Road The Town engineer has reviewed the final site plans and engineering details for the proposed adult care facilities to be located on a portion of the Perry Farm (Shalebrook Subdivision). The project is incorporating a storm water management system including a detention basin to control runoff from the project site. The proposed project also includes constriction of water and sewer system improvements. The Town Engineer has been working with the developer's engineer to develop the water, sewer and drainage plans in compliance with Town requirements. Drainage plans have been reviewed by the NYSDOT and County DPW. EARTH FILL PERMITS Five Mile Drive, Immaculate Conception Some restoration work has been completed but the wet conditions have prevented complete regrading. The Town Engineer is attempting to get a firm committment from the contractor on a schedule for completion. Attachment # 11 TOWN ENGINEERS REPORT` M/98 PAGE 2 WATER PROJECTS The water tank painting contract has been issued and the contractor started work July 1 . The Danby Road tank was completed on July 9 th and the contractor is working on the Ridgecrest Road tank At the rate of progress the work should be completed within 6 weeks. The Town Engineer is continuing to work with the City Engineer and SCLIWC member municipal engineers on the engineering evaluation to include the entire water infrastructure for the area. The City and SCLIWC are evaluating water supply options for the City. The Town Engineer has completed the design and engineer's estimate for an 8" watermain improvement on Mecklenburg road which will be installed in cooperation with the Mecklenburg Heights development. Bid documents are being prepared for the project. STORMWATER Development of the Townwide watershed evaluation is continuing. Base maps were developed utilizing the digital planimetric map. Processing of the field data and development of the watershed model for the Northeast Ithaca area is underway. The model will result in recommendations for drainage improvements that will be incorporated into the 1998 work plan. A preliminary evaluation of the data and watershed analysis indicates that infrastructure improvements for stormwater management will be primarily capacity improvements for the existing road drainage system. Some stormwater detention may be recommended prior to additional development of the area The Town Engineer is evaluating the large undeveloped parcels in the area for potential stormwater management facility sites. TOWNHALL The schematic design process for the renovation of the Tioga Street Post office is basically complete. With acceptance of the Purchase Offer by the Postal Service, the boundary survey is being completed, and conditions of the offer are anticipated to be released by the Town Board at the July meeting completed. The Town Engineer is coordinating with the Post Office's architect to develop a construction schedule. Final design and a construction schedule will be established as soon as a firm date for closing is set. C I RPTSENGRI ERPT9807.REP Agenda Item #' 26 (d) Planning Director's Retort for July 13 . 1998 Town Board Meeting [Note: This report covers the period between the May 11th and July 13th Town Board meetings, and includes items that would have been in the June Report had there been one.] DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. May 5 , 1998 Meeting. Moratorium Extension, Adult Entertainment Businesses: The Planning Board issued an affirmative recommendation to the Town Board regarding an amendment to Local Law No. 1 of the year 1998 Providing For a Moratorium for the Establishment of Adult Entertainment Businesses for a Period of Ninety (90) Days, said amendment proposed to extend the moratorium for an additional seventy-five (75) days. St. Catherine of Siena Church Subdivision, Blackstone Avenue: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of Town of Ithaca Tax Parcel No. 71440 into two lots, consisting of a new 0.8 +/- acre lot and the remaining 9.3 +/- acre parcel, located on Blackstone Avenue, Residence District R45. St. Catherine of Siena Church, Owner/Applicant; Elena Flash, Esq., Agent. Montessori School Annex Addition, 117 East King Road: The Planning Board granted Final Site Plan Approval for the proposed addition to the Montessori School Annex, to consist of 2,175 +/- square feet of additional classroom space, located at 117 East King Road, Town of Ithaca Tax Parcel No. 43-2-7, R-15 Residence District. Montessori School, Owner/Applicant; Peter Demjanec, Agent. Montessori School Sign Variances, East King Road: The Planning Board issued affirmative recommendations to the Zoning Board of Appeals regarding two sign variances proposed by Montessori School, one sign variance proposed at the Montessori School main building located at 120 East King Road on Town of Ithaca Tax Parcel No. 4341 3.5, R-30 Residence District, the other proposed at the Montessori School Annex located at 117 East King Road on Town of Ithaca Tax Parcel No. 43-2-7, R-15 Residence District. Montessori School, Owner/Applicant; Peter Demjanec, Agent. Attachment # 12 Modification of Occupancy Restrictions, Maplewood Park Apartments, 201 Maple Avenue: The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals (ZBA) regarding the proposed modification of a condition of the Special Approval, granted by the ZBA on April 19, 1989, which restricts occupancy in the Maplewood Park Apartments (formerly Cornell Quarters) to graduate students and their families, located at 201 Maple Avenue between Maple Avenue and Mitchell Street, on Town of Ithaca Tax Parcel No. 63-2-10.2, Residence District R4 The proposed modification of the condition is to change the occupancy restriction to include, in addition to graduate students, those persons of post graduate and graduate student age and above who are short term university affiliated visitors and participants. Cornell University, Owner/Applicant; Ann Shumate, Associate Director of Campus Life, Agent. Paleontological Research Institution Site Plan Modification, 1259 Trumansburg Road: The Planning Board granted Preliminary and Final Site Plan Approval and issued an affirmative recommendation to the Zoning Board of Appeals regarding Special Approval for proposed modifications to the Paleontological Research Institution (PRI) consisting of alterations to the second story of the recently completed addition, modification of the north entrance for accessibility for the handicapped, installation of a sidewalk, expansion of the existing parking area, and regrading and drainage improvements to the north entrance area, located at 1259 Trumansburg Road (Route 96) on Town of Ithaca Tax Parcel No. 24-3- 6, R-30 Residence District. Paleontological Research Institution, Owner/ Applicant; Dr. Warren Allmon, PRI Director, and Anton J. Egner, Egner and Assoc., Agents. Sterling House of Ithaca & Sterling Cottage (formerly Woven Hearts), Trumansburg Road and Bundy Road: The Planning Board granted Preliminary Site Plan Approval, . Preliminary Subdivision Approval, and issued an affirmative recommendation to the Town Board regarding the proposed rezoning from R-15 Residence to Special Land Use District (SLUR) for the proposed construction of two buildings, one a 46 unit - 53 bed assisted living facility (approximately 28,800 +/- square feet), and the other a 32 unit - 36 bed Alzheimer/memory-care facility (approximately 18,800 +/- square feet), to be known as Sterling House of Ithaca and Sterling Cottage respectively, including parking, landscaping and other site improvements, to be located on 8.24 +/- acres at the intersection of NYS Rte. 96/Trumansburg Road and Bundy Road, Town of Ithaca Tax Parcel No. 27-1-11 .2, Residence District R45. Richard and Mary Perry, Owners; Pioneer Development Company, LLC, Applicant; Michael J. Villa, Agent. May 19 , 1998 Meeting: Local Law Relating to Adult Entertainment Business: The Planning Board issued an affirmative recommendation to the Town Board regarding a proposed Local Law Amending the Town of Ithaca Zoning Ordinance Relating to Adult Entertainment Business. 2 South Hill Plaza Site Plan Modification, 930 Danby Road: The Planning Board granted Preliminary and Final Site Plan Approval for the proposed modification of the previously approved site plan for South Hill Plaza (formerly South Hill Complex), located at 930 Danby Road on Town of Ithaca Tax Parcel No's. 40-341, 9.2, 9.3 and 9.4, said modifications to consist of moving the locations of the proposed buildings on Lots 2, 3, and 4 towards the north and adjusting grades, parking, landscaping and utilities accordingly, "I" Industrial District. The project received Final Site Plan Approval on February 7, 1995, and Final Subdivision Approval and modified Site Plan Approval on December 19, 1995. ICS Development Partners, Owner/ Applicant; Jagat P. Sharma, Agent. Big Al's Sign Variances: The Planning Board considered a recommendation to the Zoning Board of Appeals regarding sign variances. proposed in conjunction with the reconstruction of Big Al's Hilltop Quikstop, located at 1103 Danby Road (Route 96B), Tax Parcel No's. 43-2-1 and 43-2-2, Business District "C" . Big Al's Hilltop Quikstop, Inc. Owner/ Applicant Michael Herzing, Agent. A decision was tabled until the June 2nd meeting, pending receipt of additional information. Cornell Plantations Master Plan and Sketch Plan for Parking and Circulation Improvements at 1 Plantations Road: The Planning Board considered a Master Plan proposal submitted by the Cornell Plantations and a Sketch Plan for several components of the Master Plan as submitted in the development review application, including: construction of a new one-way road entrance that would provide entry and egress off of Plantations Rd ., construction of a parking area to accommodate 40 parking spaces, and construction of a conservatory to accommodate a headhouse, visitor information center, and gift shop . The overall project is divided into three phases . Phase 1, includes .construction of 26 of the 40 total parking spaces, and initiation of the road construction. Phase II and III includes the construction of the remaining 14 parking spaces, completion of the roadway, and construction of the conservancy with headhouse and visitor info / gift shop . The proposed project is located on the Cornell University campus at 1 Plantations Road, Tax Parcel No . 67-1 -6, R-30 Residence District. Cornell University, Owner/ Applicant; Rick Bogusch and Donald Rakow, Agents. Tune 2, 1998 Meeting: Big Al's Sign Variances: The Planning Board issued an affirmative recommendation to the Zoning Board of Appeals regarding sign variances proposed in conjunction with the reconstruction of Big Al's Hilltop Quikstop, located at 1103 Danby Road (Route 96B), Tax Parcel No's. 43-2-1 and 43-2-2, Business District "C", based upon additional information provided by the applicant along with a modified sign design . Randolph Brown Subdivision, 220 Hayts Road: The Planning Board granted Preliminary and Final Subdivision Approval for the subdivision of approximately 2. 1 3 + / - acres from Town of Ithaca Tax Parcel No. 24-1 -25.22 (totalling 16.4 + / - acres), to be consolidated with adjacent Tax Parcel No. 24-1 -26. The site is located at 220 Hayts Road in an AG Agricultural District. No development is anticipated on the remaining portion of Tax Parcel No. 24-1 -25 .22. Tax Parcel No. 24-1 -26 contains an existing house. Randolph Brown, Owner/ Applicant; Charles Guttman, Esq., Agent. Mecklenburg Heights Apartments, Mecklenburg Road: The Planning Board granted Final Subdivision Approval and Final Site Plan Approval for the proposed Mecklenburg Heights Apartments, to consist of 56 apartment units in seven buildings and a community building to be located on a 9.8 + / - acre portion (plus an additional 1 . 6 + / acres for the entrance road) of Town of Ithaca Tax Parcel No. 27443. 12, totalling 95 + /M acres. The site is located on Mecklenburg Road, adjacent to the Town of Ithaca / City of Ithaca boundary. The 11 .45 + /- acre Mecklenburg Heights project site was rezoned by the Town Board on March 30, 1998, from R45 Residence District to MR Multiple Residence District. The remainder of the property is zoned R45 Residence District. Anthony Ceracche, Owner; Conifer Realty, Applicant; John Fennessey, Agent. The name of the project has been changed to "Linderman Creek Apartments," in response to the request from Mecklenburg residents. June 16 . 1998 Meeting: Tullson Subdivision, 1305 East State Street: The Planning Board granted Preliminary and Final Subdivision Approval for the proposed subdivision of 1 + / - acre of land from a parcel at 1305 East State Street, which straddles the City/Town boundary; Town of Ithaca Tax Parcel No.5844; Residence District R45 and Six Mile Creek Valley Conservation District. The parcel is to be acquired by the City of Ithaca and consolidated with City of Ithaca Tax Parcel No. 111 -9-9, for incorporation into the city' s existing Six Mile Creek holdings, as part of the ongoing alienation of parkland on the Inlet Island. Elaine Tullson, Owner / Applicant; True, Walsh, and Miller, LLP, Agent. Sterling House of Ithaca & Sterling Cottage (formerly Woven Hearts), Trumansburg Road and Bundy Road: The Planning Board granted Final Subdivision Approval and Final Site Plan Approval for the proposed construction of two buildings, one a 46 unit - 53 bed assisted living facility (approximately 28,800 +/- square feet), and the other a 32 unit - 36 bed Alzheimer/memory-care facility (approximately 18,800 + /- square feet), to be known as Sterling House of Ithaca and Sterling Cottage respectively, including parking, landscaping and other site improvements, to be located on an 8.24 + /- acre portion of Town of Ithaca Tax Parcel No. 27441 .2, consisting of a total of 133.76 +/ - acres, at the intersection of NYS Rte. 96 /Trumansburg Road and Bundy Road, Residence District R-15 and Special Land Use District (SLUR) . Richard and Mary Perry, Owners; Pioneer Development Company, LLC, Applicant; Michael J. Villa, Agent. The Town Board rezoned the project site from R45 Residence to Special Land Use District No. 10 at the June 8, 1998 meeting. 4 f Biggs Senior Apartments, 301 Harris B . Dates Drive: The Planning Board considered a Sketch Plan for the proposal to convert the Biggs Building (formerly the Tompkins County Hospital) into an 81 unit apartment facility, with support services, for low- income senior citizens. The development will involve substantial alterations to the existing building, including demolition of certain portions of the structure. Improvements are also proposed for the surrounding grounds, including an upgrade of the existing parking area, increased handicapped accessibility, and landscape enhancements . A proposed Phase II of the project will be contingent upon market conditions, but could result in 40 additional apartment units and / or support facilities . Phase II would encompass the northernmost wing of the existing building and the portion of the structure which is currently occupied by the State Police. The proposed project is located at 301 Harris B. Dates Drive, Tax Parcel No . 24-3-2.22, Special Land Use District No. 3. Conifer Realty Corporation, Applicant; Daniel Glasow, AIA. and Ann McCormick, Esq., Agents. CURRENT PLANNING DEPARTMENT PROJECTS The following are significant accomplishments or issues that have been dealt with over the past two months. SEOR Reviews for Zoning Board :oard : Five (5) SEQR reviews for the Zoning Board were completed, including the following: (1 ) Cornell University, Maplewood Park Apartments: modification of special approval condition regarding occupancy by allowing, in addition to graduate students, persons of post graduate and graduate student age and above, who are short-term university affiliated visitors and participants, 201 Maple Avenue, Residence District R-9; (2) Paleontological Research Institution: modification of previously granted special approval to include interior wall partitions, handicap accessibility provisions and parking spaces, 1259 Trumansburg Road, Residence District R-30; (3) Montessori School. sign variances at the main school building and annex, 120 and 117 East King Road, Residence Districts R-15 and R-30; (4) Macey,. Jon: authorization to extend a non-conforming building/ lot with a two-story building addition and garage on an existing single-family residence, 28 Renwick . Heights Road, Residence District R-15; and (5) Herzing, Mickey. sign variances in conjunction with the reconstruction of Big Al's Hilltop Quikstop, to permit three wall signs where two are permitted, a freestanding sign exceding the maximum permitted sign area, and two canopy signs with larger lettering than allowed, 1103 Danby Road, Business District "C" . Codes and Ordinances Committee : The Codes and Ordinances Committee met on May 20, 1998, and June 24, 1998. At the May 20th meeting, the Committee continued discussion of the proposed local law on Adult Entertainment Uses, and continued review of the draft of the proposed Lakefront Residence Zone . 5 At the June 24th meeting, the Committee continued discussion of the proposed local law on Adult Entertainment Uses and completed review of the Lakefront Residence Zone. A field trip to the Light Industrial (LI) Zones, where adult businesses would be permitted in the draft local law, preceded the 6 / 24 meeting. As a result of the large turnout at the public hearing at the June 8th Town Board meeting, the Codes and Ordinances Committee was asked to re-evaluate the proposed local law and provide further recommendations to the Town Board, particularly regarding potential locations for adult uses. The Committee's recommendations are as follows: Based on observations at the field trip, additional research provided by staff, and further discussion, the concensus of the Committee was that the LI Zones on Elmira Road were appropriate potential locations if adult uses were to be proposed in the town because these sites are not near residential uses and are not visible from nearby state park lands or the adjacent state highways. It was also agreed that the Therm site on South Hill should be eliminated from those sites which would permit adult businesses because of the proximity of established residential neighborhoods. It was agreed that the way to do this would be to permit adult businesses only in LI Zones that front on a state highway. The rationale was that such uses have a high potential for traffic and related impacts on surrounding areas, which could best be handled by state highways. This approach would eliminate the Therm site, but retain the two LI sites off Elmira Road. It was also agreed that the originally proposed 250 foot distance setback requirement between adult businesses and adjacent schools, parks, churches and other zoning districts was appropriate and should be retained. The 250 foot distance would provide adequate setbacks on the two Elmira Road sites. Any larger setback would reduce the area where adult businesses could be located below a reasonable or feasible threshold. The Attorney for the Town already had some concern that the two Elmira Road sites as originally proposed might not provide sufficient area for such uses because of the presence of wetlands, power line easements, railroad r-o-w, floodplains, etc. Town of Ithaca - Cornell University Transportation Committee: The Committee met on May 11 , 1998. Agenda items included: follow-up discussion regarding intermunicipal coordination of bicycle plans and, in particular, the City of Ithaca's Bicycle Plan; follow. up discussion on the scheduled installation by NYSDOT of the Caldwell Road traffic signal; discussion of the City of Ithaca' s proposed residential parking permit system; and a report on the recent meeting with NYSDOT regarding their proposal to replace the Route 366 bridge at Pine Tree Road . The next Committee meeting will be scheduled sometime in September 1998. Northeast Subarea Transportation Study.(NESTS) : A joint Client Committee-Working Group meeting was held on May 14, 1998 to discuss the status of the project. A special 6 public meeting was held on Saturday, May 16,, 1998,, at the DeWitt Middle School from 9:00 a .m. to 12:00 noon, to report on the status of the NESTS project .and to obtain further input from the public on transportation issues and priorities in the study area . The public meeting did not attract a large audience, but there was valuable input. Subsequently, the Working Group met on May 28, 1998 and June 25, 1998, and the Client Committee met on June 12, 1998. The Working Group is making steady progress on their work, which has focused :)n identification of problems and issues in the study area, preparation of goals and objectives of the study, and preliminary brainstorming on possible alternative solutions to problems identified. A revised work schedule was distributed at the June 25th Working Group meeting, which indicates that the study is expected to be completed in January 1999. ITCTC Planning and Policy Committees: The Ithaca-Tompkins County Transportation Council Planning Committee and Policy Committee held their joint meeting on June 16, 1998. The following items were discussed: the City of Ithaca Bicycle Plan; an update of the NESTS study; a map showing proposed changes in the Federal-aid road system; the 1998 ITCTC Annual Report; and an update on how communities have used the ITCTC Trail Corridor Study, Post Office / Town Hall Grant Application: The Planning Department was responsible for coordinating the preparation and assembly of a grant application under the State's Environmental Protection Fund and Clean Water/Clean Air Bond Act for historic preservation funds for the Post Office rehabilitation project for the new Town Hall . The funding request is for $500,000 to cover costs of elements of the project relating to the preservation and rehabilitation of the Post Office building, which . is listed on both the State and National Registers of Historic Places. The application was completed and transmitted to the NYS Office of Parks, Recreation and Historic Preservation on June 3, 1998. Funding announcements will probably be in October. Staff is also in the process of determining the City and State approval process and requirements regarding the historic significance of the Post Office building. It appears that local review would be optional / advisory through the City's Landmarks Preservation Commission, since the Town is self-certifying as a unit of local government for building code compliance, and therefore, a building permit from the City will not be required. State Historic Preservation Office (SHPO) review and approval of plans for the Post Office are required because of the grant application for state funds and in conjunction with the U.S. Postal Service's disposition of the Post Office building. SHPO review and approval involves both exterior changes and changes affecting significant interior spaces (such as the historic lobby) . Plans have to conform with the Secretary of the Interior' s Standards for Rehabilitation of Historic Properties. The Town will initiate the State review process soon, and will probably request an informal advisory review by the City Landmarks Preservation Commission. 7 Park Recreation and Open Space Plan Executive Summary: The Executive Summary was finalized and has been printed. Copies are being distributed to agencies, organizations and individuals that were involved in the Plan preparation and public review process. The Town Board should determine whether there should be a charge for copies of the Plan after the initial distribution, and if so, how much. The Planning Department also prepared and submitted an application for recognition of the Park, Recreation and Open Space Plan in the American Planning Association Upstate Chapter' s planning awards program. PDR Program: Discussions were held with several farmers regarding the possibility of their participation in the Town's proposed Purchase of Development Rights (PDR) program. Although there was some interest, staff was unable to obtain any actual commitments in time to apply for Federal Farmland Protection Program grant funds . The Supervisor sent a letter to state representatives indicating that the Town is interested in applying for Clean Water /Clean Air Bond Act funds in the next grant cycle for 1999. Staff will continue work regarding recommendations for a PDR program, including criteria, priorities, program structure, etc. Staff obtained information confirming that the state has authorized installment payments for PDR and similar programs through specific legislation. As a follow-up to Christiann Dean's letter of May 20, 1998 regarding a possibility for participation in the PDR program, a . meeting will be set up soon with Ms. Dean to discuss this further. The Town Board' s Budget discussions for the upcoming year should also include consideration of appropriate funds to add to the + / - $50,000 that has already been set in the Budget for open space acquisition / PDR purposes . Mecklenburg Heights Lawsuit: Planning staff participated in discussions and assisted with organizing for the response to the lawsuit that was filed against the Town Board by several neighbors of the Mecklenburg Heights Apartment project. The court appearance was on June 19, 1998. The judge reserved judgment. A decision will be forthcoming. Buttermilk Valley Estates , Meeting with State Parks: As a result of recommendations in the recently adopted Park, Recreation and Open Space Plan regarding the importance of preserving open space around State parks, and in particular on the east edge of Buttermilk Falls State Park, and after discussions with Walter Wiggins, the owner and developer of the Buttermilk Valley Estates subdivision, staff set up a meeting with Mr. Wiggins and State Parks officials to discuss the possibility of the State acquiring a portion of the subdivision property to further buffer Buttermilk Falls State Park. Both parties appeared to be interested in pursuing this possibility. The State will initiate an appraisal of the property prior to proceeding with further negotiations with Mr. Wiggins. 8 Meeting with Ithaca College re- Planning Issues: On May 20, 1998, the Supervisor and Director of Planning met with President Williams and Vice President Tom Salm at Ithaca College to discuss several planning issues of mutual interest. Discussions focused on the Master Plan process .which Ithaca College is initiating, along with the possibility of a "Planned Education Zone" which the Town might want to consider for the Ithaca College campus and surrounding lands . Analyses which Ithaca College will be conducting during this Master Planning process will include traffic, parking and circulation, drainage, neighborhood / community character, community services (fire, sewer, water, etc.), among others. We discussed the need to coordinate their planning with the Town, and the possibility of documenting environmental issues associated with their Plan in a Generic Environmental Impact Statement (GEIS) that could be prepared by Ithaca College consultants. Other considerations discussed were the need to preserve the South Hill Swamp and nearby significant natural areas, as well as a possible future pedestrian /bicycle trail through Ithaca College proposed in the Town's Park, Recreation and Open Space Plan. It was agreed that Ithaca College would let us know when their Master Plan process was ready to proceed further, so that another meeting (or series of meetings) could be set up . TCAD Economic Development Strategic Plan: As part of its strategic planning process, TCAD (Tompkins County Area Development) sponsored a meeting regarding "Planning for Rational Development Patterns." The Supervisor and Director of Planning attended. Issues discussed included: controlling urban sprawl, various approaches to growth management and what other areas are doing, how to address / prevent further decline of the City, how to encourage cooperation between towns, villages, and the City, what would be involved in restarting the County master plan effort that was abandoned in the last few years, and other topics. Follow-ups that were agreed to included basic research of successful growth control models and tax assessment process using the City and County intern programs and reconvening the work group in several months to present additional information obtained. City of Ithaca Southwest Area Land Use Plan: The City of Ithaca has decided to prepare a Generic Environmental Impact Statement (GEIS) to evaluate the potential impacts of adopting their Southwest Area Land Use Plan . A scoping process was initiated by the City, and staff from the Town of Ithaca Planning Department attended meetings held by the City on the scope outline and provided comments and suggestions to the City. Included among our concerns indicated to the City were traffic impacts, in particular what the impacts at the Buttermilk Falls State Park entrance on Elmira Road would be and to evaluate the possible need for a traffic signal there, impacts on the nearby Negundo Woods Unique Natural Area and surrounding floodplain along the Inlet, and potential visual impacts on nearby areas, such as Buttermilk Falls State Park, the substitute parklands in the Town of Ithaca, and potentially affected areas on surrounding hillsides within the town. Filename: 17p1an\ townbd \ tpre0798.mem 9 TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF JUNE 1998 YEAR TO DATE TYPE OF PERMIT r1997 # OF PER'�IITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 0 0 0 0 RESIDENCES 0 0 0 0 SINGLE FAMILY DETACHED 3 343,000 9 753,000 RESIDENCES 1997 3 312,665 7 565,665 1998 2 35000 2 350,000 TWO FAMILY RESIDENCES 1997 0 0 1 175,000 1998 2 359895 8 3999136 RENOVATIONS 1997 2 41500 10 59,458 1998 0 0 2 34800 CONVERSIONS OF USE 1997 0 0 2 5,500 , 1998 4 2884838 8 338,638 ADDITIONS TO FOOTPRINT 1997 3 112,620 9 343,507 1998 0 0 0 0 MULTIPLE RESIDENCES 1997 1 12,000 3 814559000 1998 1 Big Al's Quikstop Hilltop new convenience store 1259000 5 252,050 BUSINESS 11997 0 0 7 174,500 1998 0 0 0 0 AGRICULTURAL 1997 0 0 0 0 1998 0 0 0 0 INDUSTRIAL 1997 0 0 0 0 1998 1 Montessori School classroom addition 70,000 4 1 ,789,500 EDUCATIONAL 1997 0 0 5 3 , 1719869 I Wood deck and pool enclosure 59600 1 Replace window supports for porch 19000 1 18 x 28 inground pool 12,900 1 Basement wall partitions 2,500 1 14' x 16' wood deck 1 ,500 1 Interior stairway 900 I 24' x 32' detached garage 10.000 MISCELLANEOUS 1998 7 340400 23 1609745 CONSTRUCTION 11997 10 773,762 28 9277328 TOTAL NUMBER OF 1998 20 19247, 133 61 4,046,869 PERMITS ISSUED 1997 19 19215,547 72 13,877,827 TOTAL FEES 1998 20 2,940 61 7,520 RECEIVED 1997 19 29020 72 10,560 Date Prepared: July 6, 1998 Dani L. Holford Building/Zoning Department Secretary Attachment # 13 2 t 1CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 14 0 Pine Tree Road - Cornell University women's softball field and related facilities. Blackstone Avenue - 10' x 32' attached garage. 3. 148 Pine Tree Road - greenhouse. 4. 4 Sanctuary Drive - new two-family dwelling. 5. 183 Seven Mile Drive - 10' x 12' deck. 6. 9 Orchard Hill Road - new single-family dwelling. 7. 11 Renwick Heights Road - conversion of cellar to a dwelling unit - temporary. 8. 304 Muriel Street - outside wood deck. 9. 161 Pearsall Place - renovate kitchen. 10. 621 Elm Street Extension - two-story residential addition. 11 . 172 East King Road - bospicare residence and administrative offices - temporary. 12. 11 Renwick Heights Road - conversion of a cellar to a dwelling unit. 13. Precinct V. CU library storage facility. 14. 114 Woolf Lane - new single family dwelling. TOTAL. CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1998 - 61 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1997 - 75 INQULRIESICOMPLAINTS INVESTIGATED THIS MONTH - 4 1 4 Woolf Lane - burning - abated Coddington Road - drainage - abated Salem Drive - mowing - no violation found. Winston Court - building code - abated. From May 1998: 1 . Seven Mile Drive - property maintenance - no violation found 2. 339 Stone Quarry Road - building code & unsafe vacant building - pending. 3. 303 Woodgate Lane - building code - pending. 4. 155 West Haven Road - building code - pending. 5. 220 Haller Boulevard - building code " pending. 6. 287 Culver Road - building code - abated. 7. 1408 Trumansburg Road - property maintenance - abated From Auld 1998: 1 . 175 Snyder Hill Road - property maintenance - no violation found 2. 827 Elmira Road - zoning violations - abated 3 . 703 Hudson Street Extension - noise - pending. 4. 29 Renwick Heights Road - building code - abated From March 1998 : Vel vard - building code (illegal apartment) - pending. oad - building code (illegal apartment) - pending 2. 611 Elmira Road - building code (illegal apartment) - pending. 3 janula 998 110 Winston Drive - budding code (illegal apartment) - pending. From October 1997: 1 . 1447 Trumansburg Road - building code and zoning violation (illegal apartment) - pending. From Seotember 1997: 1 . 119 Woolf Lane - building code - pending From July 1997: 1 . 527 Warren Road - occupancy - abated. From May 1995: 1. 1152 Danby Road - zoning and building code - pending legal action. From March 1994: 1 . 132 Forest Home Drive - building code - pending state hearing on 9/19/96 - variance granted - fire alarm installed - exterior stairway pending. TOTAL COMPLAINTS UiWSTIGATED YEAR TO DATE, 1998 - 42 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE. 1"7 " 23 t TA L FIELD VISITS THIS MONTH - 71 Building Cade - 62 Law and Zoning Inspections - 8 Fire Safety - I (restaurant) Fire Safety Reinspections • 0 Fir e(Emergency Occurrences - 0 Fire Occurrence Reimpecrioos - 0 TOTAL FIELD VISITS YEAR TO DATE, 1998 - 471 TOTAL FIELD VISfYS YEAR TO DATE. 1997 - 544 F I N! A L TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNTSDAY , JUNE 10, 1998 7 : 00 P. N. By direction of the Chairman of the Zoning Board of appeals NOTICE IS HEREBY GIVEN ;hat Public Hearings will be held by the Zoning Board of appeals of the Town of Ithaca on `Nednesda<-: June 101 1998, in Town Hall, 126 East Seneca Stream (FIRST Floor, REAR Entrance. WEST Side), Ithaca. N . Y.. COMMENCING AT 7 :00 P. M. on the following matters: APPEAL, of Jon Macey, AppellanvOwner. Vincent Mulcahy, Agent, requesting authorization from the Zoning Board of Appeals under Article XII. Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to extend a non conforming buildinylot at 28 Renwick Heights Road, Town of Ithaca Tax Parcel No. 17-3-27, Residence District R- 15 . Said extension involves a two-story building addition and garage on the south side of an existing single-family residence, which has a front yard 'building setback of 14 _ feet from the road right-of-way line (25 foot setback required). Authorization under Article IV, Section I : is also requested to permit the garage to be 7 _ feet from the road right-of--way line. in a location where the natural slope of the ground is greater than 8%. APPEAL. of Mickey Herzing, Appellant, requesting variances from Sections 4. 02-2, 5. 03 - 1 . and 5 . 04-0 of the Town of Ithaca Sign Law to be permitted to place three wall signs, a free standing sign up to 120 - square feet in area and 23 feet high, and two canopy signs with 3I inch high lettering, located greater than 6 feet from a proposed new commercial building to be located at 1103 Danby. Road, Town of Ithaca Tax G ;cxntea Parcel No. 43-2- 1 , -2. Business District C . Said sign law would limit the sisnage to a maximum of only 4 signs, with two wall signs, a freestanding sign with a 50 foot maximum area, and a 20 foot maximum height, and any canopy signs being within 6 feet of a building, with canopy sign lettering not exceeding 6 inches in height. Said Zoning Board of Appeals will at said time. 7:00 p.m. , and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person. Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary. upon request. Persons desiring assistance trust make such a request not less than 48 hours prior to the time of the public hearing. Andrew S. Frost . Director of Building and Zoning 2i3- 178 : Dated: June 3 , 1998 Publish : June 5 . 1998 1998 YEAR-TO-DATE FEES COLLECTED BUILDING/ZONING DI?, PARTMENT BUILDING ZONING ROARD SIGNS FIRE [it III I)lNC PERIMI'1' C RTIFICA'1'F.SOF FOUNDATION OPM:ItATIN(: PERMITS OF APPEALS SAFETY EXTENSIONS OCCUPANC;1' PI?ItAll'1'S PERI111'1'S JAN 475.00 440.00 168.00 0.00 75.00 0.00 0.00 0.00 11158.00 17:13 15050.00 80.00 0.00 368.75 75.00 300.00 0.00 50.00 11923.75 XIAR 815.00 180.00 0.00 125.00 0.00 625.00 001 150.00 19895.00 AI'R 290.00 380.00 95.00 62.50 25.00 125.00 0.00 750.00 11727.50 MAY 1 ,950.00 360.00 0.00 150.00 0.00 0.00 0.00 0.00 21460.00 EJUN 2,940.00 340.00 0.00 75.00 0.00 50.00 0.00 0.00 3,405 .00 7,520.00 1 ,780.00 263.00 781 .25 17501 1 , 111(1.0(1 Q00 95(3A11 12,564:25 1997 I O I AI , S . IANI IAItl' - . 11 NF, BUILDING ZONING BOARD SIGNS FIRE BUILDING PERMIT' CE'It'll IFI( 'A'1' ES OF FOUNDATION OPIo.ItATING TOTALS PERMITS OF APPEALS SAFETY EX'I'F.NSIONS OCCUPANCY PI1.RI1 IT'S PERR110I:S JAN 385.00 260.00 0.00 97.92 50.00 0.00 0.00 350.00 1 , 142.92 F.II 145.00 100.00 0.00 168.75 15.00 0.00 0.00 200.00 628.75 ff MAR 935.00 160.00 0.00 187.50 O.OU 0.00 0.00 0.00 1 ,282.50 APR 1 ,900,00 360.00 0.00 150.00 0.00 0.00 50.00 50.00 29510.00 MAY 5,965.00 480.00 162.73 162.50 50.00 467.50 75.00 0.00 7,362.73 AIN 2,010.00 420.00 0.00 160.00 60.00 185.00 0.00 50.00 21885.00 '1'( YI': LS 11 ,340.IHI 1 ,780.00 162.73 926.67 175.00 652.50 125.00 650.00 15,811 .9() Town Board Meeting July 13 , 1998 Agenda Item No. : 26 (F) . Human Resources Monthly Report for June 1998 SAFETY COMMITTEE : On June 11 , 1998 was the second meeting of the Safety Committee . During the meeting Jim Cary from Lovell Safety Management, Co . , did a presentation on " How to conduct an ergonomics evaluation . " At the next meeting Mr. . Cary will be doing a presentation on " Industrial Ergonomics" . The reason for these training ' s are so that the committee can do some ergonomics evaluations in order to determine what ergonomic items might need to be purchased for Town employees . The committee has put into effect the Potential Safety Hazard Form , which is to be filled in by employees if they see or know of a safety hazard that needs to be addressed . These forms are to be turned into Fred Noteboom or myself for follow up . Mr. Cary told us that this is the best way to start an aggressive safety program . Letting the employees know that they need to get involved with their own safety at work. PERSONNEL : Kristina Rice started June 15 , 1998 as the Assistant Zoning Officer and Building Inspector. Kristie is a 1997 graduate from Syracuse University with a Bachelor' s Degree in Civil Engineering and is an Assistant Chief at the McLean Fire Department. June 10th and 12th Cathy and I conducted Employee Meetings at Town Hall and the Highway Garage for employee feedback. At Town Hall we asked Dan Walker to elaborate on the schematic design of the Town Hall and the time frame for the move . There were many questions about the setup of the work stations and being in the same situation we are presently in . There was also the question of a receptionist for the building instead of the Town Clerk receiving all of the phone calls and such . The idea presented was to have a receptionist area toward the middle of the lobby so people could get directions on where to go , someone to answer incoming calls and to organize the meeting rooms . At the Highway Garage the greatest concern was the salary ranges versus other Towns , Villages and Tompkins County. We did let them know that we were in the process of re-evaluating the 1996 Salary Ranges , Attachment 414 PERSONNEL COMMITTEE : June 30 , 1998 was the 2nd Quarter meeting of the Personnel Committee . Attached is the Final Minutes for the March 17 , 1998 meeting . At the June meeting the committee decided to table the discussion on a sick leave bank until the next meeting . The committee members are leaning toward having a general statement policy instead of a formal sick leave bank. Judy is to develop a general statement to be reviewed at the next meeting . The main discussion of the meeting focused around the proposed 1999 salary ranges . It was decided that the members would take the draft copy and discuss it with their peers to get a better feeling on whether they liked it or not. If Judy heard back that it was all right then it would be out on the July Town Board agenda as a recommendation from the Personnel Committee . Employees did seem to be more pleased with it than the 1996 Salary Range even though there was still some confusion on how it works . The committee also discussed in detail the Benefits Comparison , see enclosed copy. The discussion brought forth some of the major differences like paid double time for Holidays worked , increasing the vacation schedule up to 25 days of vacation and call back pay . It was also discussed that in order to really compare the other Towns wages with ours we needed to find out their total assessed value and their tax levy . Judy is to try to find out this information before the next meeting . HUMAN RESOURCES OFFICE : I have spent a great deal of time finishing the Benefit Comparison and the wage comparison . Supervisor Valentino and I have spent several hours bringing the proposed 1999 Salary Ranges together for the Personnel Committee meeting and have started working on the 1999 salaries . After the Records Management meeting Joy has begun inventorying the office and trying to finalize our disposition for the summer. Joy has also begun learning the payroll system since she will be running payroll while I am out on maternity leave . Have completed all regular functions of the office as needed . Submitted By Judith C . Drake Human Resources Specialist TOWN #"H CA REVENUE and EXPENSE SUMMARY FOR THE PERIOD ENDING JUNE 30, 1998 - - - - FUND DESCRIPTION GENERAL GENERAL HIGHWAY WATER SEWER PART-TOWN REVENUE 9 rr n BUDGET $ 11378, 627 $ 5693463 $ 11171 , 900 $ 13570, 960 $ 11837, 663 x ACTUAL 13371 , 239 104 919 231 053 1 155 493 1 206 271 OVER (UNDER) $ g,.3.88) $ (464, 544) $ (940, 847) $ (415, 467) $ (631 , 392) rt % EARNED 99. 5% 18. 4% 19. 7% 73. 6% 65. 6% u' % UNEARNED -0. 5% -81 . 6% -80. 3% -26. 4% -34. 4% EXPENSE BUDGET $ 1 , 591 , 855 $ 769, 644 $ 13396, 303 $ 1 , 757, 467 $ 11616, 475 ACTUAL & ENCUMBRANCE 7051461 3141142 753, 461 1 , 0681544 859, 834 OVER (UNDER) $ (886, 394) $ (455, 502) $ (642, 842) $ (688, 923) $ (756, 641 ) • EXPENDED 44. 3% 40. 8% 54. 0% 60.8% 53. 2% • UNEXPENDED -55. 7% -59. 2% -46.0% -39. 2% -46. 8% ESTIMATED FUND BALANCE BEGINNING BAL@ 1 /1 /98 $ 7261807 $ 3571176 $ 550,218 $ 785, 660 $ 11020, 817. ACTUAL and ACCRUED ADD: REVENUE 11371 , 239 104, 919 2311053 1 , 155, 493 11206, 271 LESS: EXPENSES 661 ,034 288, 812 5878748 9361536 842, 466 ENCUMBRANCES 44, 427 251330 165, 713 186507 17, 368 ENDING BAL @6/30/98 $ 1 , 392585 $ 147, 953 $ 27, 810 $ 818, 111 $ 1 , 367, 254 CASH and CASH EQUIVALENTS CASH ON HAND @6/30/98 $ 564, 958 $ 165, 044 $ 45P761 $ 255, 549 $ 226, 711 INVESTMENTS @6/30/98 _$�, 904 , 000 $ _ _ _ _ _ $ _ _100,000 $ $ 111301000 TOWN OA REVENUE and EXPENSE SUMMARY FOR THE YEAR ENDED JUNE 30, 1998 FUND DESCRIPTION RISK FIRE LIGHTING DEBT TRUST & PLANIREVIEW RETENTION PROTECTION DISTRICTS SERVICE AGENCY APPLICATIONS REVENUE BUDGET $ 118200 $ 118763012 . $ 11 , 759 $ 110183600 $ - $ - ACTUAL 101795 1 , 8621954 11 , 883 922, 281 - - OVER (UNDER) $ (405) $ (13, 058) $ 124 $ (96, 319) $ - $ - • EARNED 96. 4% 99. 3% 101 . 1 % 90. 5% 0. 0% 0. 0% • UNEARNED -3. 6% -0. 7% 0. 0% -9. 5% 0. 0% 0. 0% EXPENSE BUDGET $ 31700 $ 11869, 432 $ 131300 $ 1 , 0181285 $ - $ - ACTUAL & ENCUMBRANCE 637 980, 782 8, 028 588, 741 - - OVER (UNDER) $ (3, 063) $ (888,650) $ (51272) $ (4291544) $ - $ - % EXPENDED 17. 2% 52. 5% 60. 4% 57. 8% 0. 0% 0. 0% • UNEXPENDED -82. 8% -47. 5% -39. 6% -42. 2% 0. 0% 0.0% ESTIMATED FUND BALANCE BEGINNING BAL@1 /1 //98 $ 32, 934 $ 741 $ 28888 $ 51209 ACTUAL and ACCRUED ADD: REVENUE 101795 118621954 11 , 883 922, 281 - LESS: EXPENSES 637 980, 782 81028 5881741 - - ENCUMBRANCES ENDING BAL @6/30/98 $ 430092 $ 8821913 $ 6, 743 $ 338, 748 CASH and CASH EQUIVALENTS CASH ON HAND @6/30/98 $ 31092 $ 12513 $ .61743 $ 338j748 $ 1 ; 192 $ 11 ,661 INVUSTMENTS @6/30/98 $ 40, 000 $ t375 000 $ $ - $ - $ _ TOWN O0WA REVENUE and EXPENSE SUMMARY _ FOR THE YEAR ENDED JUNE 30, 1998 FUND DESCRIPTION CAP PRO CAP PROJ RESERVE TWN HALL REVENUE BUDGET $ - $ 117000000 ACTUAL 49P793 208P829 OVER (UNDER) $ 491793 $ (1 , 491 , 171 ) % EARNED 0. 0% 12. 3% % UNEARNED 0. 0% -87. 7% EXPENSE BUDGET $ 11700, 000 $ 117001000 ACTUAL & ENCUMBRANCE 208; 829 38 451 OVER (UNDER) $ (19491 , 171 ) $ (116611549) % EXPENDED 12. 3% 2. 3% % UNEXPENDED -87. 7% -97. 7% ESTIMATED FUND BALANCE BEGINNING BAL @1 /1//98 $ 188710192 $ - ACTUAL and ACCRUED ADD: REVENUE 491793 2081829 LESS : EXPENSES 2081829 381451 ENCUMBRANCES - ENDING BAL @6/30/98 $ 117123156 $ 170, 378 CASH and CASH EQUIVALENTS CASH ON HAND @6/30/98 $ 41156 $ 170, 378 INVESTMENTS @6/30/98 $ 1 , 708, 000 $ - TOWN OF ITHACA CASH SUMMARY OF SAVINGS and CHECKING FOR THE MONTH ENDING JUNE 30, 1998 FUND AMOUNT GENERAL - OPERATING $ 5649958 GENERAL - HIGHWAY 73 GENERAL - KENDALL RESERVE 112 GENERAL PART-TOWN - OPERATING 165,044 GENERAL PART-TOWN - GRANTS, DEV & IMP RES 151 GENERAL PART-TOWN , REVIEW FUNDS 111661 HIGHWAY - OPERATING 45,761 HIGHWAY - EQUIPMENT RESERVE 749382 WATER 255,549 SEWER 2260711 CAPITAL PROJECT RESERVE 49156 CAPITAL PROJECT TOWN HALL 170,378 RISK RETENTION 31092 FIRE PROTECTION 1 ,513 FOREST HOME LIGHTING DISTRICT 19308 GLENSIDE LIGHTING DISTRICT 555 RENWICK HEIGHTS LIGHTING DISTRICT 198 EASTWOOD COMMONS LIGHTING DISTRICT 938 CLOVER LANE LIGHTING DISTRICT 229 WINNER'S CIRCLE LIGHTING DISTRICT 359 BURLEIGH DRIVE LIGHTING DISTRICT 419 WEST HAVEN RD LIGHTING DISTRICT 11733 CODDINGTON RD LIGHTING DISTRICT 11004 TRUST & AGENCY 1 , 192 DEBT SERVICE (A) 3389748 TOTAL $ 19870,224 (A) CASH BALANCE HIGH PENDING A 7113198 SERIAL BONDS PRINCIPAL AND INTEREST PAYMENT DUE CHASE MANHATTAN BANK Pagel TOWN OF ITHACA INVESTMENT REPORT BY FUND FOR THE MONTH ENDING JUNE 3091998 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS ) RATE DATE PRINCIPAL EARNINGS GENERAL FUND 4M98 97 5.40% 7/13198 1109000 19601 4/7198 125 5.40% 8110/98 103,000 19931 5/18/98 65 5.36% 7/22198 25,000 242 5118198 65 5.36% 7122198 219000 203 5129198 45 5.30% 7/13198 400,000 29650 5129198 73 5.35% 8/10198 145,000 11573 5129198 102 5.40% 918198 100,000 11530 TOTAL $ 904,000 $ 9,730 GENERAL FUND - KENDALL RESERVE 5118/98 65 5.36% 7122198 $ 20, 100 $ 195 GENERAL PART-TOWN FUND - GRANTS 5118/98 65 5. 36% 7122198 $ 51 ,300 $ 496 HIGHWAY FUND 5129198 45 5.30% 7113198 $ 1007000 $ 663 WATER FUND 514198 155 5.40% 10/6/98 125,000 21906 5/29/98 45 5.30% 7113/98 225,000 11491 5129198 102 5.40% 9/8198 115, 000 19760 6112198 31 5.20% 7113198 200,000 896 TOTAL $ 6659000 $ 71052 Page 1 Of 2 TOWN OF ITHACA INVESTMENT REPORT BY FUND FOR THE MONTH ENDING JUNE 30, 1998 ACQUISITION TERM ANNUAL MATURITY INVESTED ESTIMATED ( DAYS) RATE DATE PRINCIPAL EARNINGS SEINER FUND 514198 155 5.40% 1016198 1007000 21325 514/98 . 70 5.35% 7/13198 4509000 49681 6112198 31 510% 7/13/98 430,000 1 ,925 6/12198 88 5.30% 9/8198 150,000 11943 TOTAL $ 17130,000 $ 109875 CAPITAL PROJECT FUND 2113198 220 5.40% 9/21 /98 125,000 41125 3/17/98 181 5.40% 9114/98 186,000 . 59050 3117/98 272 5.45% 12/14198 189,000 71783 417198 99 6.40% 7115/98 2647000 39920 5/4/98 105 5.40% 8117198 231 ,000 31638 514198 154 5.40% 1015198 2009000 41620 5118198 98 5.41 % 8124198 150,000 21209 5118198 175 5.41 % 1119198 168,000 49418 5118/98 238 5.46% 1111199 1959000 7,039 TOTAL $ 19708,000 $ 42,802 RISK RETENTION FUND 5129198 102 5.40% 9/8198 $ 40,000.00 $ 612 FIRE PROTECTION FUND 2/6198 157 SAO% 7113198 6509000 15,308 5113198 61 5.30% 7/13198 225,000 2,021 TOTAL $ 875,000 $ 179328 TOTAL INVESTED PRINCIPAL @6/30/98 . $ 31947, 100 TOTAL ESTIMATED INTEREST EARNINGS @6130198 $ 75,086 Page 2 of 2 i TOWN OF ITHACA SUMMARY OF INTEREST EARNINGS FOR THE PERIOD ENDING JUNE 309 1998 FUND EARNINGS GENERAL $ 29,836 GENERAL HIGHWAY SAVINGS 228 GENERAL - KENDALL RESERVE S94 GENERAL PART-TOWN 4,566 GENERAL1PART-TOWN - OPEN SPACE RESERVE 1 ,214 HIGHWAY 59299 HIGHWAY - RESERVE 2, 137 WATER 179822 SEWER 26,397 CAPITAL PROJECT - RESERVE 49,793 CAPITAL PROJECT TOWN HALL (A) - RISK RETENTION 795 FIRE PROTECTION 29942 FOREST HOME LIGHTING DISTRICT 23 GLENSIDE LIGHTING DISTRICT 9 RENWICK HEIGHTS LIGHTING DISTRICT 6 EASTWOOD COMMONS LIGHTING DISTRICT 21 CLOVER LANE LIGHTING DISTRICT 4 WINNER' S CIRCLE LIGHTING DISTRICT 7 BURLEIGH DRIVE LIGHTING DISTRICT 8 WEST HAVEN RD LIGHTING DISTRICT 29 CODDINGTON RD LIGHTING DISTRICT 18 DEBT SERVICE 577 TOTAL YEAR TO DATE EARNINGS $ 142, 124 BUDGETED 1998 148,400 EARNINGS OVER (UNDER ) BUDGET $ (6,276) PERCENT OF BUDGET EARNED 96% (A) ACCOUNT OPENED IN MID=JUNE, 6130 BANK STATEMENT NOT RECEIVED AT TIME OF THIS REPORT. Pagel TOWN OF ITHACA PROJECTED INTEREST EARNINGS FOR THE YEAR ENDING JUNE 30, 1998 DESCRIPTION EARNINGS TOTAL YEAR TO DATE EARNINGS AS OF 6130198 $ 142, 124 ADD: INTEREST TO BE EARNED FROM O!S CD's 75,086 TOTAL PROJECTED EARNINGS $ 217,210 LESS: BUDGETED 1998 EARNINGS x48,400 . EARNINGS OVER (UNDER) BUDGET $ 68,810 PERCENT OF EXCESS TO BUDGET 46% Page 1 TOWN OF ITHACA REVIEW OF BANK COLLATERAL AS OF JUNE 30, 1998 SAVINGS and CHECKING $ 1 ,870,224 INVESTMENTS 39947, 100 TOTAL CASH ON DEPOSIT $ 59817,324 FDIC INSURANCE (1009000) FMV COLLATERAL ON DEPOSIT 8,4159424 OVER (UNDER) COLLATERALIZED (A) $ 29498, 100 (A) BANK COLLATERAL SECURING ALL CASH DEPOSITS AND INVESTMENTS HELD AT TOMPKINS COUNTY TRUST COMPANY IS HELD IN AN ACCOUNT AT THE DEPOSITORY IN THE SOLE NAME OF THE TOWN OF ITHACA, NOT IN STREET NAME'. (B) AT PRESENT THERE IS NO INVESTED CASH AT M & T BANK. THE TOWN HAS NO DEPOSITS WITH FINANCIAL INSTITUTIONS OUTSIDE THE LOCAL COMMUNITY OR TOMPKINS COUNTY. Page 1 TB Mtg . 8/10/98 - Agenda Page 3 . 20. Consider approval of plans and specifications , and authorization to solicit bids for the construction of the Mecklenburg Road Water Main , 21 . Consider resolution authorizing the expenditure of funds, and the establishment of the Mecklenburg Road Water Main Capital Project Fund . 228 Discuss goals , objectives , and recommendations presented by Town Board . members for the 1999 Priority Work Plan . 230 Consider approval of specifications and authorization to request proposals for insurance coverage. 24. Consider SEAR related to the construction of an Unheated Storage Shed at the Highway Facility. 256 Consider approval of plans and specifications , and authorization to solicit bids for the construction of an Unheated Storage Shed at the Highway Facility. 26 . Consider resolution authorizing the expenditure of funds, and the establishment of the Unheated Storage Shed Capital Project Fund . 276 Consent Items : Consider resolution approving and/or authorizing the following : a. Town Board Minutes se 6/11 /98, 7/13/986 b . TOWN OF ITHACA WARRANTS . c . BOLTON POINT WARRANTS . d . Records Management Disposition Listing . e. Approval of Attendance , NY Planning Federation Annual Institute Conference. f. Approval of Attendance, GIS Conference. g . Approval of Attendance , NYS Conference on the Environment. h . West Haven Road Lighting District Refund. i . Water and Sewer Benefit Assessment Refund . 28. Report of Town Committees: a. Recreation Partnership future proposals . TB Mtg . 8/10/98 - Agenda Page 4. 29. Report of Town Officials: a. Town Clerk/Receiver of Taxes. b. Highway Superintendent. c. Director of Engineering . d. Director of Planning. e. Director of Building/Zoning. , . f. Human Resources Specialist. g . Budget Officer. 30, Consider ADJOURNMENT. 41y OF I r TOWN OF ITHACA 21 04� 126 EAST SENECA STREET, ITHACA, N . Y. 14850 � Y OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 TOWN BOARD MEETING August 10, 1998 5 : 30 p. m. to 9 : 00 p. m. AGENDA 1 . Appointment of Interim Deputy Town Supervisor. 2 . Call to Order. 3 . Pledge of Allegiance. 4. Report of Tompkins County Board of Representatives . 5 . Report of Fire Commissioners . 6 . Review of Correspondence : a. Finger Lakes Trail Conference , Inc . , Adult Entertainment Business Zones . b . Laurel Guy, Ithaca Festival c. Cayuga Trails Club , Inc . , Adult Entertainment Business Zones. d . Nextel Communications , Special Use Permit. e . Cayuga Lake Watershed Network, Invitation First Annual Meeting . 70 6 : 00 p.m. as PERSONS TO BE HEARD. 80 6: 15 p.m. as PUBLIC HEARING : To consider a "LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" . 9. Consider SEQR related to a " LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA". 10 . Consider adoption of a "LOCAL LAW AUTHORIZING THE CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA". TB Mtg . 8/ 10/98 we Agenda Page 21 110 6 : 30 p.m. = PUBLIC HEARING : To consider a, " LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA". 126 Consider SEQR related to a "LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47 , LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA". 136 Consider adoption of a "LOCAL LAW ELECTING A RETIREMENT INCENTIVE PROGRAM AS AUTHORIZED BY CHAPTER 47, LAWS OF 1998 FOR THE ELIGIBLE EMPLOYEES OF THE TOWN OF ITHACA". 146 6 :45 p. m. - Consider acceptance and approval of filing of the 1997 Independent Auditor' s Financial Report , 150 Consider acceptance of audit proposal for the Town Justice Court. 16 . Set public hearing date to consider a, "LOCAL LAW AMENDING LOCAL LAW NO, 1 OF THE YEAR 1984 REGULATING THE USE OF PUBLIC SEWER AND DRAINS , PRIVATE WASTE WATER DISPOSAL, THE INSTALLATION AND CONNECTION OF BUILDING SEWERS, AND THE DISCHARGE OF WATER AND WASTES INTO THE PUBLIC SEWER SYSTEMS , THE TREATMENT AND PRETREATMENT OF INDUSTRIAL WASTES , AND PROVIDING FOR THE , INSPECTION OF SUCH FACILITIES AND THE ENFORCEMENT OF THIS LAW WHICH AMENDMENTS CONFORM LOCAL LAW NO. 1 OF THE YEAR 1 .984 WITH RECENT EPS AND DEC REGULATORY CHANGES". 17. Set public hearing date to consider a , " LOCAL LAW AMENDING LOCAL LAW NO , 1 OF THE YEAR 1984 REGULATING THE USE OF PUBLIC SEWER AND DRAINS , PRIVATE WASTE WATER DISPOSAL, THE INSTALLATION AND CONNECTION OF BUILDING SEWERS , AND THE DISCHARGE OF WATER AND WASTES INTO THE PUBLIC SEWER SYSTEMS , THE TREATMENT AND PRETREATMENT OF INDUSTRIAL WASTES , AND PROVIDING FOR THE INSPECTION OF SUCH FACILITIES AND THE ENFORCEMENT OF THIS LAW TO ESTABLISH REVISED POLLUTANT LIMITATIONS". 18 . Consider new formulas to be used in the calculation of the Water and Sewer Benefit Assessments , 19 . Consider SEQR related to the construction of the Mecklenburg Road Water Main . S