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HomeMy WebLinkAboutTB Minutes 1997-06-09 TOWN OF ITHACA TOWN BOARD MEETING JUNE 9, 1997 5 : 30 P . M . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York held at the Town Hall , 126 East Seneca Street , Ithaca , New York, there were present : PRESENT : Catherine Valentino , Town Supervisor; Carolyn Grigorov , Councilwoman ; David Klein , Councilman , ( excused until 6 : 53 p . m . ) ; Ellen Harrison , Councilwoman ; Edward Conley, Councilman ; Mary Russell , Councilwoman ; John Wolff, Councilman , ( Excused after 7 : 00 p . m . ) . ALSO PRESENT : Joan Lent Noteboom , Town Clerk; John Barney, Attorney for the Town ; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of Planning ; Andrew Frost , Director of Building and Zoning ; Alfred Carvill , Secretary to the Supervisor; Erik Whitney , Assistant Town Engineer. EXCUSED : Daniel Walker, Director of Engineering . OTHERS : Russell J . Davies , 30B Sunnyhill Lane ; Pat Louise Davies , 30B Sunnyhill Lane ; Bob Romanowski , Ithaca Fire Department; Lauren Stanforth , Ithaca Journal ; Matt Weiss , Ithaca High School Student; Robyn Blacker, Ithaca High School Student; Alex Leary , Ithaca Times ; Gary M . Teeter, Veteran Fireman ; Harold Perry , Veteran Volunteer Firemens Association ; Gary Oliver, 1950 Slaterville Road ; Jim Hanson , 121 East Court Street; Nancy Goody , 113 Penny Lane; Guy Gerard , 104 Lala Avenue ; Nancy Gabriel , 53B Lois Lane ; Anne B . Perna , 104 Penny Lane ; Tim Joseph , Tompkins County Board of Representatives . CALL TO ORDER : Supervisor Valentino called the meeting to order at 5: 33 p . m . , and led the assemblage in the Pledge of Allegiance . AGENDA ITEM NO. 6 - REPORT OF FIRE COMMISSIONERS , Bob Romanowski , Board of Fire Commissioners - The Board was supplied with a report on all response calls handled by the City of Ithaca Fire Department. A presentation of accommodation was made to Firefighter Shawn M . Flynn at the last Commission meeting for an emergency medical response he made . On April 25 , 1997 , Firefighter Flynn saved the life of a baby choking on a piece of plastic. The deadline for applications for the position of an Administrative Assistant for Financial Affairs will be June 12 , 1997 . The position should be filled by July 1 , 1997 . 1 would like to thank the Town Board for sending a letter to the City of Ithaca about the Fire Department facilities . TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 2 APPROVED - JULY 79 1997 The City Council does not expect there to be controversy over a charter change . The City is changing the due date for the Operating Budget by moving the date forward a month . Department Heads are concerned because they do not know how this will affect them . The budget would be need to ready for discussion in August or September. The False Alarm Task Force in place to study the fire alarms , and define possible solutions to problems . The overall goal would be to reduce the false alarm calls while increasing the level of life safety provided . Some people disconnect their systems rather than having an alarm go off or having to pay a fine . The problem is the maintenance and policing of these systems . Councilwoman Carolyn Grigorov - Would a good intent call be included in this? Mr. Romanowski - A good intent call is someone who calls and who is not sure if the Fire Department should respond . The Fire Department would check into the situation , but they do not respond with five or six trucks . There is a minimal response to calls of that nature . During the month of April , there were 13 malicious false calls , 34 system malfunctions , and 164 unintentional false alarms . The Fire Department could submit a report of response calls to the Town Board every month . Supervisor Valentino - I receive that report and could supply a report to the Board members interested in receiving a copy . Mr. Romanowski - The Chapter " C " Committee is continuing the development of a program for the delivery of minimum mandated requirements for fire prevention code in places of public assembly. This is an outgrowth of the 1997 budget process . No date has been scheduled for the issuance of this report . If anyone would like to know more about this , they could contact the Fire Chief. I would like to encourage the Town to follow up on the personnel issues for Fire Station No . 6 . Supervisor Valentino - I will contact the Fire Chief about Fire Station No . 6 . AGENDA ITEM NO. 30 - CONSIDER AMENDMENTS TO THE RESTRICTIVE COVENANTS FOR THE EASTWOOD COMMONS SUNNYHILL HOMEOWNERS ASSOCIATION : Attorney for the Town , John Barney - When a Homeowners Association was formed there was a Declaration of Restrictive Covenants the Board approved . The Town requires , as part of those restrictive covenants , that the developer would not amend them without this Board' s approval of the amendment . The Sunnyhill units have been sold and are now owned by individual homeowners . The homeowners have a question about how to maintain certain levels of insurance and deductibles . They also want to know what to do with them . i I TOWN OF ITHACA TOWN BOARD JUNE 9, 1997 - PAGE 3 APPROVED - JULY 79 1997 The homeowners would like to remove the requirement that every single amendment to the restrictive covenants have to come before the Town Board . This Board received a proposed resolution of amendments that would alter the requirements for the handling of insurance matters . It would also eliminate the requirement of every amendment to the covenants coming before the Town Board . Amendments would only come before this Board for approval if thirty percent or more of the units were owned by the same individual . Supervisor Valentino - Liability to the Town of Ithaca would be minimal . During previous discussions , the Board did not see any real problems with this change to the restrictive covenants . RESOLUTION NO. 105 : Motion made by Councilman Conley, seconded by Councilwoman Grigorov that 1) . The Town Board hereby approves the amendments to the Declaration of Restrictive Covenants governing the Eastwood Commons Sunnyhill Homeowners Association, submitted to the Town Board for consideration at this meeting, which requested revisions, among other matters, altered the Declaration provisions relating to insurance and the circumstances under which future amendments to the Declaration will need approval of the Town Board of the Town of Ithaca; and 2) . The Town Supervisor be and she is hereby authorized and requested to execute a copy of such amendments evidencing the approval of same by the Town Board. A roll call vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , absent during vote ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO , 4 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES : Tim Joseph , Tompkins County Board of Representatives - The Chamber of Commerce completed a survey of retailers in the area . The survey revealed that the retailers were evenly split on whether sales tax should be removed from the sale of clothing . The retailers were overwhelmingly against increasing property taxes to make up for any loss of revenues . Councilwoman Russell - What kind of retailers were surveyed ? Mr. Joseph - I am not sure because the Chamber of Commerce did the survey . They probably included people who sell clothing . This showed a fairly sophisticated awareness . The immediate reaction from retailers would be to remove the tax, although half of the retailers thought enough to say differently . The County Budget Committee decided to leave this issue TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 4 APPROVED - JULY 7, 1997 alone for now. Since the study was done to show how closely this would effect local governments support for doing anything has dropped considerably . Beverly Livesay , County Board Representative , will be drafting a resolution urging the State to stop giving local municipalities options that serve no purpose other than to cause problems and controversy between counties . Councilwoman Harrison - I received a call about the dumping into Coy Glen . Supervisor Valentino - The Town has been working with the County on this issue . Councilwoman Harrison - What is the status of the Warren Road reconstruction project? Mr. Joseph - The project was eliminated from the capital program last year. It is expected to be proposed again this year. There is some resistance of support because it is not clear if upgrading roads is a high enough priority. Is it worth that much money when other things could also use that money. There is some feeling that we should be focusing on public transportation efforts rather than building more roads . The existing roads should be maintained , but expanding the network would take some convincing . Councilwoman Harrison - This project would not expand the road network . Mr. Joseph - It would be making the road bigger. It is not just maintaining it as it is . Councilwoman Harrison - By paving shoulders? Mr. Joseph - Yes , and by putting in sidewalks and new drainage . Councilwoman Harrison - As a bicyclist , the idea of putting in shoulders would be a great benefit . The Town would appreciate the County keeping us informed about the progress of this issue . Mr. Joseph - There was an objection raised last year because no one asked the neighborhood residents if they wanted the reconstruction . The County was concerned about doing a big capital project for the neighborhood only to find out they did not want the reconstruction . Supervisor Valentino - Those issues were discussed in the Public Works Meeting . Mr. Noteboom - Those discussions revealed suggestions of handling the project like the Mitchell Street construction . The Engineering Department did the actual engineering work to balance some of the work the County did for the Town . Supervisor Valentino - I have heard from a few neighbors in that area about the excessive speed of cars passing in front of the schools . They suggested that the County make the road have " no passing zone" through the school zones . There are some people who live there who are really concerned about the traffic flows . The Public Works Committee has not moved forward on this issue yet . i TOWN OF ITHACA TOWN BOARD JUNE 99 1997 - PAGE 5 APPROVED - JULY 711997 Mr. Joseph - When this was discussed in a Capital Committee meeting last year, the County' s Engineering Department said they would do a survey . Supervisor Valentino - Warren Road reconstruction needs to be discussed further with the County . AGENDA ITEM NO. 3 as REPORT OF TOWN OFFICIALS . A. Director of Engineering - See attached . Councilwoman Grigorov - Where is the company who is doing the Ithacare project from ? Andrew Frost - They are from Binghamton . Councilwoman Russell - Do the student interns go out into the field to do surveys without staff supervisor? Erik Whitney - No , I do not let them go out alone for three weeks . Right now there are five Cornell University Engineering Interns in the field with me . There are two crews formed . One group is working independently , and the other group is working with me . Interns have been used since 1987 to do most of the Town ' s summer work with good results . Councilwoman Russell - Could the earth fill coming from the flood control channel be used by the Town as top soil ? Mr. Noteboom - Yes . It is very difficult for the Town to handle that large a quantity. The State Parks employees have taken some for certain sites . Councilwoman Russell - Is that part of the State requirements ? Mr. Noteboom - Yes , it would be part of the contracting . Councilwoman Russell - Could some of this fill be sold to other municipalities? Mr. Noteboom - "Yes . " B . Town Highway Superintendent as See attached . Councilwoman Harrison - Could a report be produced to show the cost of labor time and road salt for this past winter compared to the past few years? Mr. Noteboom - "Yes . " C. Director of Planning as See attached . TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 6 APPROVED - JULY 711997 Councilwoman Russell - Where would the Russo Garden Center be located on 1059 Danby Road? Jonathan Kanter - The center would be located at the northeast corner of Danby Road and East King Road . Right at the intersection owned by Evan Monkemeyer. Councilwoman Russell - Tomorrow night is the first public information meeting of the Draft Park , Recreation , and Open Space Plan . It will be held at the South Hill Elementary School . I have not heard any advertisements for these meetings . Could a notice be sent home with the students at school about the meeting? Mr. Kanter - The School District was sent a notice of the meeting , and there was a notice in the Ithaca Journal last week about the meetings . There should be an advertisement on the Channel 7 tonight, and an announcement on the radio tomorrow. Attorney Barney - I do not think schools would hand out notices to the students . Some schools have policies against handing out notices other than for school functions . Mr. Kanter - The notices have been mailed to all the neighborhood association groups in the Town . D. Director of Building and Zoning on See attached . Mr. Frost - The $8 . 2 million project under multiple residence permits was for Ithacare . They have their building permit and are in the process of site work. There was one fire at Therm created by a spark from a machine . The sprinkler system extinguished the fire . The Sprinkler Committee met to discuss the sprinkler issues . The Committee is proposing some modifications that would clarify the guidelines for variances . The Town Board will be receiving a report when the final analysis is completed . Keith Christoffersen was hired as the new Building and Zoning Assistant . The Building and Zoning Department is back to full staff again . A meeting will be scheduled to discuss open burning in the Town of Ithaca with Attorney Barney , Councilman Wolff, Councilwoman Russell , and myself. I am a member of the Lead Poisoning Prevention Network of Tompkins County which is compromised of the Health Department , City of Ithaca , and Department of Social Services . There are two issues this Committee is looking into . One is for the Town to support State Legislation to provide or require certification for lead inspectors , risk assessors , and contractors in New York State dealing with paint . A letter was submitted to. Supervisor Valentino that was prepared by John Anderson , Director of Environmental Health for the County , requesting the i TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 7 APPROVED - JULY 711997 State provide legislation for this type of certification . Secondly , the Committee is looking to have other municipalities provide these regulations . Supervisor Valentino has the approval of the Town Board to send a letter in support of the Lead Poisoning Prevention Network to the State . Mr. Frost - A magazine identified 320 children from New York State during 1993 to 1994 , excluding New York City , of having lead blood levels that were o high due to residential renovation and remodeling . Councilman Conley - Are there any time frames on the Ithacare project? Mr. Frost - The building permits were issued for one year. The architectural firm for Ithacare has been changed which has slowed down their progress . Councilman Conley - Ithacare is doing site work right now? Mr. Frost - "Yes . " Councilman Conley - Would construction be started this year? Mr. Frost - There may be some construction started this year. AGENDA ITEM NO. 9 - PUBLIC HEARING : TO CONSIDER A, " LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA Supervisor Valentino opened the public hearing at 6 : 15 p . m . . The Town Clerk had proof of posting and publication . Gary Teeter, Veteran Volunteer Fireman ' s Association - At the time the Association requested the Bingo licensing we understood that bingo and bell jar games were combined in one local law. They were not. The Association is requesting that bell jar games be included in a local law. Councilman Conley - What does the Association do with the money raised? Mr. Teeter - The Association contributes money to help support the firemen ' s home on the Hudson . A retirement home for people who were in the fire service for the State of New York. The Association has not been able to give money to other charities because the crowds for Bingo games have been small . Hopefully , the bell jar games would help the Association raise more money. Harold Perry , President of the Veteran Volunteer Firemen ' s Association - Mr. Teeter mentioned everything that I was going to say . Whatever the Town Board decides is your privilege . TOWN OF ITHACA TOWN BOARD JUNE 99 1997 - PAGE 8 APPROVED - JULY 711997 Gary Oliver, past Governor of the Ithaca Moose - The Ithaca Moose Club has sold their current building and are now looking to relocate . The Moose Club is already authorized to sell bell jar tickets in the City. The club would not survive without them . A portion of the bell jar money would be donated to charities , mostly youth organizations . The club does a lot of suppers and breakfasts by donating the food and the facility. The club cannot move into the Town of Ithaca with the anticipation that bell jar games would not be allowed . The club cannot find a location in the City of Ithaca to meet our needs , that is reasonable in price , and centralized for people to come to for functions . The Moose Club is not a social drinking club . The club' s function is to service the public and fellow members as well as the Veteran Volunteer Firemen ' s Association does . The Moose Club is interested in the outcome of this issue because they would like to relocate in the Town of Ithaca . There are a number of different locations that the club has looked at. Our new location is not definite yet because we need to know the outcome of this issue . Councilman Conley - The Elks Club is in a similar situation . Mr. Oliver - Yes . There have been discussions to have the Moose Club and the Elks Club enter into an agreement to purchase a building or a lot together to keep costs down . Most of the bell jar receipts now go to the State rather than the municipality . Supervisor Valentino closed the public hearing at 6 : 20 p . m . , and brought the matter back to the Board for consideration . Councilman Conley - Both the Elks Club and the Eagles contribute a lot to local charities such as the small fry football , Babe Ruth Baseball , etc. The Eagles contribute a sizable amount to charities and activities of the club . If the Moose and the Elks cannot relocate in the Town of Ithaca or relatively close to the city , they would be less effective . People should not complain about gambling because lottery tickets sold in grocery stores are basically the same thing . Councilman Wolff - I am opposed to gambling and any form of policies to promote gambling . There are certain aspects of gambling that would be looked upon negatively . However, what is being proposed here is not one of the negative qualities of gambling . The organizations provide community services , as well as promote their own activities . AGENDA ITEM NO. 10 - CONSIDER SEAR RELATED TO A, " LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA RESOLUTION NO. 88: Motion made by Councilwoman Grigorov, seconded by Councilman Conley that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. A vote on the resolution resulted as follows : TOWN OF ITHACA TOWN BOARD JUNE 9, 1997 - PAGE 9 APPROVED - JULY 711997 Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , absent; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO . 11 - CONSIDER ENACTMENT OF A. " LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA Councilwoman Harrison - Under Section 4 of the Local Law, Sunday Games refers to the State Law. Could something be added instead of the three days setforth , such as " as may be amended" . If the State amends their law, would the Town need to adopt another law or could the Town reference any future amendments of the State Law ? Attorney Barney - I do not want to enumerate the days because they were religious holidays . I do not think the Board needs to readopt this if the State Law changed . RESOLUTION NO. 89: Motion made by Councilman Conley, seconded by Councilwoman Harrison that the Town Board of the Town of Ithaca hereby adopts the Local Law entitled "LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA "; a copy of which has been submitted to and included with the minutes of the meeting of which this resolution is a part, and be it further RESOLVED, that such Local Law be submitted to a mandatory referendum pursuant to Section 7 of said Local Law and Section 188 (2) of the General Municipal Law and Section 23 ( 1) of the Municipal Home Rule Law, and be it further RESOLVED, that if the electors of the Town of Ithaca voting upon the proposition related to such Local Law approve the adoption of such Local Law, the Town Clerk is directed to enter said Local Law in the Local Law .book of the Town of Ithaca and to give the notice of adoption of the Local Law to the Secretary of State of New York. A roll call vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , absent during vote ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . ( NOTE : See attached formal resolution . ) Supervisor Valentino - This would put the issue on the ballot in November , so there is one more step to go through . TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 10 APPROVED - JULY 711997 AGENDA ITEM NO. 31 - CONSIDER AUTHORIZATION FOR PAYMENT OF THE TOWN OF ITHACA' S SHARE OF THE LOCAL WATERFRONT REVITALIZATION PLAN : Mr. Kanter - The Town was notified by the State , along with Tompkins County , that we were the recipients of a grant in the amount of $50 , 000 for the coordinated Local Waterfront Revitalization Program . The County is interested in getting started on this project, there need to be some items put in order first. The Town needs to authorize their share towards the grant. James Hanson , Tompkins County Commissioner of Planning - I would like to thank the Town Board for their endorsement of the Waterfront Study . This is a start to help other municipalities in the County . The Chamber of Commerce should be passing their endorsement of this soon . We are happy with the Waterfront Study. It put all the communities in a position to make applications for the Small City' s Community Development Block Grant. There were several projects on Inlet Island to put the City in a position to receive this grant. They included copies of the study along with the application . The County also did Portland Point for the Town of Lansing . The staff at HUD liked both projects very much . Tompkins County and Ithaca are on the leading edge of those applications . New York State and the Department of Coastal Resource Management submitted an amount of money to match the grant to do the Local Waterfront Revitalization Plan . These are plans that various jurisdictions would implement. The State contributed $50 , 000 to match the local share , and the length of the study would be approximately 18 months . A lot would depend on the progression of communities working on the projects . There would be a regional plan for the community along the edge of the lake area , and there would also be implementation aspects of that project . The local governments control the land use laws . Comprehensive Planning is occurring for the six communities within Tompkins County and the State of New York . I would like to thank the Town staff and Town Board for supporting this plan . Mr. Kanter - The Town had made an informal arrangement to participate in this study for an amount not to exceed $ 10 , 000 . This amount is available in the 1997 Budget. RESOLUTION NO. 106: Motion made by Councilwoman Harrison, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $ 10, 000 from Account #88020. 406 to be used for the preparation of a Local Waterfront Revitalization Program . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , absent during vote ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . i TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 11 APPROVED - JULY 711997 ( NOTE : See attached formal resolution . ) Alfred Carvill - There is a voucher before the board of the General Part-Town Fund for the payment of the $ 10 , 000 to be issued tonight . AGENDA ITEM NO . 32 = CONSIDER APPOINTMENTS TO THE LOCAL WATERFRONT REVITALIZATION PLANNING COMMITTEE . RESOLUTION NO. 107: Motion made by Supervisor Valentino, seconded by Councilman Conley that the Town Board of the Town of Ithaca hereby appoints Carolyn Grigorov to serve on the Steering Subcommittee of the Local Waterfront Revitalization Program Oversight Committee; and be it further RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Jonathan Kanter, Director of Planning, to serve on the Planning Subcommittee of the Local Waterfront Revitalization Program Oversight Committee. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , absent during vote ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 3 on REPORT OF TOWN OFFICIALS ( CONTINUE) : E. Town Clerk/Receiver of Taxes - See attached . F. Human Resources - See attached . G . Financial Report - See Town Supervisor' s Financial Book. Supervisor Valentino - The Town was able to reduce the expense of the Independent Auditors by $4 , 000 this year. The expense would had been reduced more except a separate report was needed to report the FEMA Grant Funds received for the 1996 flooding repairs . Most of the funds look healthy . Our interest earnings are sixty percent of the budget at this point . The interest summary shows approximately $ 178 , 000 , this has doubled from last year. Mr. Carvill - Estimates have been prepared through the end of the year on interest earnings . It appears the Town will be between 9 . 8 % to 10% in excess earnings as of July 30 . As of August 12 , interest earnings should be about $ 183 , 000 . Councilman Wolff - The percentage would be more than what the Town was anticipating? TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 12 APPROVED - JULY 7, 1997 Mr. Carvill - "Yes . " 9 Councilman Wolff - Would that be for just the interest or total revenue? Mr. Carvill - I estimated between $ 17 , 000 and $22 , 000 in excess interest. All revenues from water and sewer collections are now being deposited directly into interest bearing accounts . Money is being laddered and put into enrolled money market accounts for 30 to 90 day intervals . By enrolling the money and rotating it into proper depository instruments , we are generating income by doing nothing other than improving the collection process . We do not deposit money into checking accounts because all the Town ' s receipts go directly into interest earning accounts . The only time checking accounts receive money is when a check is written . All the checking accounts are closed except for two operational checking accounts . We have consolidated all the accounts for the bank to manage the accounts more quickly, and to be able to balance more easily . The Town would be able to receive the money and know what the real figures are . Supervisor Valentino - Mr. Carvill has convinced the bank to waive most of the fees that were being paid for their services . Mr. Carvill - The savings should be almost $3 , 000 a year. Supervisor Valentino - Water and sewer accounts balanced with Bolton Point for the very first time . AGENDA ITEM NO. 4 - REPORT OF TOWN COMMITTEES : Councilman Wolff - The Information Technology Committee ( ITC ) does not have an official report for this month . Computer training for Town employees has been going well . There have been some technical problems regarding the new software and new hardware . Those problems are being worked out. The ITC determined it would be beneficial to maintain a connection to the internet. The next step will be to provide a presence for the Town of Ithaca to pass information through the internet. The Board needs to decide on what the name should be for the internet , such as TOWN . ITHACA. NY. US . The Board agreed to Councilman Wolff' s suggestion to have TOWN . ITHACA. NY. US as the Town name on the internet . Councilwoman Russell - The Recreation Partnership Committee has not met since the last Town Board meeting . Supervisor Valentino - Holly Beermann , the representative for the Joint Youth Commission , has received feed back from people wondering if the Town is receiving full value from the Recreation Partnership . The Town has two more years with the contract. Ms . Beermann suggested that it may be good for the Town to separate from the Recreation Partnership . We should be looking ahead to see if the Town ' s youth needs are being served . People who have been volunteers TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 13 APPROVED - JULY 711997 should be contacted to see what has been happening . A meeting should be scheduled to see how the expense benefits the youth programs , and to see what improvements need to be done . The Town Board was in agreement with Supervisor Valentino Is suggestion about looking into the youth programs . AGENDA ITEM NO . 7 - REVIEW OF CORRESPONDENCE . A. Walter J . Wiggins, Turback' s Restaurant - Liquor License on See attached letter . The Town Board briefly discussed the letter submitted from Walter Wiggins stating that an application would be made for an on -premises liquor license for Turback' s Restaurant located at 919 Elmira Road . Turback' s Restaurant is being sold to Jekabs Pulsts . Mr. Pulsts' corporation will be making the application for the license . Supervisor Valentino - Does the Town Board need a resolution for the liquor license? Mrs . Noteboom - The Town Board only needs a resolution if there are objections to the State granting the license . B . John C . Carey, State of New York Department of Public Service - See attached letter. The Town Board briefly discussed the letter submitted from the Department of Public Service , John C . Carey , about a Temporary Operating Authority for Time Warner to continue providing cable television service during negotiations of a renewal franchise agreement . Co John A. Rapp, District Manager, United States Postal Service - See attached letter. The Town Board briefly discussed the letter submitted from the District Manager of the Postal Service , John A. Rapp , about transferring ownership of the Ithaca Downtown Post Office to the Town of Ithaca . D. Stephen F . Whicher, Director, Tompkins County Division of Assessment - See attached letter. The Town Board briefly discussed a letter from Supervisor Valentino addressed to the Director of Tompkins County Division of Assessment , Stephen F . Whicher, along with payment for one ( 1 ) set of correct 1997 Town and County Tax Bills . Supervisor Valentino reiterated that an agreement should be made and signed with Tompkins County to set the costs of the tax bills before the yearly budget process . E. Debra B. Gregg , Request for Appointment to Ethics Board - See attached letter. The Town Board briefly discussed the letter submitted from Debra . B . Gregg stating that she would like to be considered for an opening on the Ethics Board . TOWN OF ITHACA TOWN BOARD JUNE 9, 1997 - PAGE 14 APPROVED - JULY 79 1997 Councilwoman Harrison - Guy Gerard telephoned about the right-of-way across the South Hill Trail . The understanding is that Therm received a right-of-way through the South Hill Trail through an easement to buy a driveway across the trail . There were concerns of how this would effect vehicles being in conflict with pedestrians . Supervisor Valentino - The right-of-way is in the City of Ithaca . The area in question is not in the Town of Ithaca . It should not effect the Town . Councilwoman Harrison - Who has the easement for the trail in that area ? Mr. Kanter - The Town has the easement with Therm . Therm owns the right-of-way . Councilwoman Harrison - The Town has the easement even though it is in the City? Mr. Kanter - "Yes . " Councilwoman Harrison - The Town should be involved since it impacts the Town ' s easement in some way . The Town should be concerned about that impact . Supervisor Valentino - The land is owned by Therm . The Town only has an easement for the trail . Therm received an easement for the driveway to the Raponis , which has been in place for some time now. Mr. Kanter - I am not sure when the Raponi ' s received the easement from Therm . There may be legal questions as to whether the Town ' s easement has certain rights that could be violated by granting another easement. The impression is that there is nothing in the Town' s easement that precludes Therm granting the Raponi ' s the easement. Councilwoman Harrison - It could impair the uses for which the Town granted it. Attorney Barney - As long as the easement does not prevent the Town from using it for the purpose it was granted for these shouldn ' t be a problem . I would need to review the easement the Town has . Supervisor Valentino - This issue should be added to next month ' s agenda for a discussion when all the research has been done . The Town Board agreed to add this issue on the July Town Board agenda . AGENDA ITEM NO. 12 - PUBLIC HEARING : TO CONSIDER AN AMENDMENT TO THE , " ORDINANCE AMENDING AND RESTATING ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" . BY PROHIBITING PARKING BETWEEN THE HOURS OF 11 : 00 P. M . AND 6 : 00 A. M . . ON PORTIONS OF PENNY LANE AND PENNY LANE EXTENSION WEST OF LOIS LANE AND ABBEY ROAD : TOWN OF ITIIACA TOWN BOARD JUNE 9, 1997 - PAGE 15 APPROVED - JULY 711997 Supervisor Valentino opened the public hearing at 7 : 00 p . m . . The Town Clerk had proof of posting and publication . Nancy Goody , 113 Penny Lane - I am speaking for a few neighbors and myself. I believe enforcing the restrictive parking is a solution , but a better approach would be to have " no trespassing" . It is a solution , but it is not a solution I am happy with . There should be enforcement for no trespassing . Also a request should be made to the City of Ithaca to post their " no trespassing signs" more visibly . Supervisor Valentino - Because of discussions with the State Police , the City of Ithaca' s Department of Public Works were going to post the signage that would be adequate for the State Police to enforce the " no trespassing" . The Department of Public Works will be working with the State Police so they are both communicating on the same level . The State Police researched the area and mentioned it would be very hard to enforce " no trespassing" with the signs that are in place now. Councilwoman Harrison - The " no trespassing signs" would deal with the problem after 10 : 00 P . M . ? Ms . Goody - "Yes . " Councilwoman Harrison - Ms . Goody mentioned that the State Police would enforce after the last meeting , it did not sound like they would . Councilman Klein - The State Police do not want to chase people through the woods in the dark. Ms . Goody - If the State Police were called they would enter the neighborhood and wait for people to leave . Could the parking limitations be made seasonal ? The problem occurs from May 1st to September 1st . There is no need to keep people out of the neighborhood in the wintertime . Councilwoman Grigorov - That would be a good idea . It could be inconvenient for the residents to have restrictive parking during the entire year. Attorney Barney - Should the " no trespassing sign " be worded from May 1 st to September 15th? Ms . Goody - Yes , because that would cover the warm months and the Labor Day weekend . What sections of Penny Lane and Penny Lane Extension would this cover? Attorney Barney - It would be everything west of Abbey Lane . Ms . Goody - Would this be for both sides of the street? Attorney Barney - "Yes . " TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 16 APPROVED - JULY 79 1997 Ms . Goody - If it were for both sides of the street , how far apart would the signs be posted ? Supervisor Valentino - The State Law requires that the signs be a certain footage apart . Attorney Barney - There is a Uniform Traffic Control Act that the Town would need to follow. Mr. Noteboom - Would the signs be a large impact on the neighborhood? Ms . Goody - Only if there were no parking for the whole neighborhood all year round . The first choice would be for better enforcement . I am thinking of ways to make it more palatable . If this is approved for Penny Lane and Penny Lane Extension west of Abbey Road , people could park on the east side of Penny Lane and enter the gorge from that direction . If parking was eliminated in this area they would find another place to park. Along the north side of Penny Lane and Penny Lane Extension there is a drainage ditch that is important to the neighborhood . The Town cuts around the drainage ditch during the summertime . I hope this will not prohibit getting the machinery in to keep the ditch clear. Mr. Noteboom - The Highway Department would be very careful . Ms . Goody - The neighborhood is happy that the Town is taking an active role in relation to this issue . Councilwoman Grigorov - Could the " no parking" be done on a trial basis for one summer to see how things go? Attorney Barney - The Town should adopt the Local Law to help eliminate any future problems . Nancy Gabriel , 53B Lois Lane - The previous speaker echoed a lot of my concerns . I did not think about the seasonal limitation , but from May 1st to October 1st would be simple . I am in favor of the ordinance restricting the parking . There has been a lot of work done to create an access road for maintenance of the reservoir pipes . Would there be a way for the State Police to have access to that road which is blocked to traffic? The City Department of Public Works would need to discuss this with the State Police . The Town could consider permits for the residents by issuing cards to them to put in the windshield , and for their guests . Then resident cars and guest cars would not be ticketed . It seems to be a fairly simple procedure that would solve the problem . Councilwoman Grigorov - Would the issuance of permits be possible? Councilwoman Harrison - What is the legality of this? Attorney Barney - That could not be done because the Town is not permitting a road for private use . Ms . Gabriel - Does this exist any where else in the State of New York? I TOWN OF ITHACA TOWN BOARD JUNE % 1997 - PAGE 17 APPROVED - JULY 711997 Attorney Barney - " No . " Ms . Gabriel - I withdraw the suggestion then . Councilman Conley - Is it possible for guests or residents with more than one car to expand their driveways? Ms . Gabriel - I am not. sure , but the houses are pretty close together on Penny Lane Extension . Councilman Conley - If people could create a parking space that is not a Town road that could be restricted to a guest lot. Ms . Goody - The Penny Lane neighbors are very friendly . If someone needed a space to park a guest' s car they could use a neighbor' s driveway . Councilwoman Harrison - Philip Ackerman submitted a letter to the Town Board opposing the restrictive parking on Penny Lane because of the need for guest parking . Tom Bond , 110 Penny Lane - I am in favor of the restrictions outlined . The only concern would be the guest parking . Who is responsible for patrolling the neighborhood and issuing the tickets? Supervisor Valentino - The State Police and the Sheriff' s Department . Mr. Bond - The police would issue tickets after being summoned by a resident? Supervisor Valentino - Not necessarily , the State Police have agreed to patrol the area on weekends . They would also respond to the calls from the residents . Mr. Bond - The residents could call the police and provide a license plate number of a guest' s car so that car would not be ticketed ? Councilwoman Harrison - For the reasons outlined previously the police could not do that. . Mr. Bond - The residents of the neighborhood would like to thank the Town Board for their prompt consideration and response to this issue . There are a lot of people entering Penny Lane who do not see the dead end sign . The sign is still there , but not being seen . Would it be possible to post a second sign further down the road ? There is a circle that belongs to no one that would provide the opportunity to turn around . Mr. Noteboom - The Highway Department could post another dead end sign further down the road . Councilman Conley - The biggest concern should be the fires that people set in the gorge area . TOWN OF ITHACA TOWN BOARD JUNE 9, 1997 - PAGE 18 APPROVED - JULY 79 1997 Supervisor Valentino - Could the Town Board approve the restrictive parking but limit it from May 1 st to October 1 st? Attorney Barney - "Yes . " Supervisor Valentino closed the public hearing at 7 : 20 p . m . Councilman Klein - Would the " no parking" signs be sufficient to allow for cars to be towed ? Councilwoman Grigorov - Yes , they would get a ticket first before being towed . Councilman Klein - If the sign says " no parking" the police could ticket the car and the car is towed right away? Councilwoman Grigorov - There would be no warnings . The tow trucks cannot tow cars without a ticket on them . AGENDA ITEM NO. 13 = CONSIDER SEAR RELATED TO AN AMENDMENT TO THE, " ORDINANCE AMENDING AND RESTATING ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" , BY PROHIBITING PARKING BETWEEN THE HOURS OF 11 : 00 P. M . AND 6 : 00 A. M . , ON PORTIONS OF PENNY LANE AND PENNY LANE EXTENSION WEST OF LOIS LANE AND ABBEY ROAD : RESOLUTION NO. 90: Motion made by Councilwoman Russell, seconded by Councilman Conley that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye , Councilman Wolff, absent. Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 14 - CONSIDER ADOPTION OF AN AMENDMENT TO THE , " ORDINANCE AMENDING AND RESTATING ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" , BY PROHIBITING PARKING BETWEEN THE HOURS OF 11 : 00 P. M . AND 6 : 00 A. M . , ON PORTIONS OF PENNY LANE AND PENNY LANE EXTENSION WEST OF LOIS LANE AND ABBEY ROAD : RESOLUTION NO. 91 : Motion made by Councilwoman Grigorov, seconded by Councilwoman Harrison that the Town Board of the Town of Ithaca hereby adopts the said ordinance entitled -- TOWN OF ITHACA TOWN BOARD JUNE 911997 — PAGE 19 APPROVED — JULY 711997 "ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO PROHIBIT PARKING ON PORTIONS OF PENNY LANE AND ALL OF PENNY LANE EXTENSION'; a copy of which is attached hereto and made a part of this resolution, and it is further RESOLVED, that, pursuant to Section 133 of the Town Law, the Town Clerk is directed to a. Enter such amendatory ordinance into the minutes of the Town Board, b . Publish such amendatory ordinance or a summary thereof into the official newspaper of the Town and file the affidavit of such publication in the Town Clerk 's Office, and C. Enter a copy of such amendatory ordinance into the Town 's "Ordinance Book" maintained by the Town Clerk pursuant to Town Law Section 30 ( 1) . A roll call vote on the resolution resulted as follows : Supervisor Valentino , aye , Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 15 - PUBLIC HEARING : TO CONSIDER, "THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW" : Supervisor Valentino opened the public hearing at 7 : 25 p . m . The Town Clerk had proof of posting and publication . As no one from the public came forward wishing to be heard , Supervisor Valentino closed the public hearing at 7 : 26 p . m . AGENDA ITEM NO. 16 = CONSIDER SEAR RELATED TO , "THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW lia. RESOLUTION NO. 92: Motion made by Councilwoman Russell, seconded by Councilwoman Grigorov that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review TOWN OF ITHACA TOWN BOARD JUNE 9, 1997 - PAGE 20 APPROVED - JULY 711997 Act for the above-referenced action as proposed and, therefore, and Environmental Impact Statement will not be required. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 17 - CONSIDER ESTABLISHMENT OF A " THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12 -C OF THE TOWN LAW" : RESOLUTION NO. 93: Motion made by Councilman Conley, seconded by Councilman Klein by formal resolution the Town Board of the Town of Ithaca, Tompkins County, New York as follows: Section 1 . It is hereby determined that it is in the public interest to establish said Town of Ithaca Water System Benefited Area - 1997 - Buttermilk Falls Area and to make the water improvement hereinafter described and such water improvement is hereby authorized. The proposed area hereby determined to be benefited by said Town of Ithaca Water Improvement - 1997 - Buttermilk Falls Area is all of the Town of Ithaca outside of the Village of Cayuga Heights. Section 2. The proposed improvement shall consist of construction and installation of new 8 inch water main extensions running east from the intersection of Route 13 and Buttermilk Falls Road East along Buttermilk Falls Road East approximately 400 feet to the entrance of Buttermilk Falls State Park, together with related facilities at an initially determined maximum estimated cost to said benefited area of $25, 000. 00. 1 . The method of financing of said cost shall be by assessments in the year of construction levied upon and collected from the several lots and parcels of land deemed benefited from said improvement and located in said Town of Ithaca Water System Benefited Area - 1997 - Buttermilk Falls Area, so much upon and from each as shall be in just proportion to the amount of the benefit which the improvement shall confer upon the same. Section 3. It is hereby determined that the estimated expense of the aforesaid improvement does not exceed 1/1 0th of I % of the full valuation of the taxable real property in the area of said Town outside of Villages and, therefore, in accordance with the provisions of subdivision 13 of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such improvement. TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 21 APPROVED - JULY 711997 Section 4. Pursuant to subdivision 6 (d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this resolution to be duly recorded within 10 days of the date of adoption in the Office of the Clerk of the County of Tompkins, which when so recorded, shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement. Section 5. It is hereby further determined that all of the cost of the aforesaid improvement shall be borne wholly by property within the Town of Ithaca Water System Benefited Area - 1997 - Buttermilk Falls Area, being the entire area of the Town outside of the Village of Cayuga Heights. Section 6. This order is adopted subject to permissive referendum . A roll call vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , abstain ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 18 - CONSIDER APPROVAL OF SPECIFICATIONS , AND AUTHORIZATION TO ACCEPT BIDS FOR THE CONSTRUCTION OF A WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW RESOLUTION NO. 94: Motion made by Councilwoman Harrison, seconded by Councilman Klein that the Town Board of the Town of Ithaca, hereby approves the plans and specifications for the Construction of Water Improvements at Buttermilk Falls Road, and authorizes the advertisement for bids for the project. A vote on the resolution resulted as follows : Supervisor Valentino , aye , Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . AGENDA ITEM NO . 19 - PUBLIC HEARING : TO CONSIDER. " THE MATTER OF THE PROVIDING OF A PROPOSED SEWER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW" : TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 22 APPROVED - JULY 711997 Supervisor Valentino opened the public hearing at 7 : 30 p . m . . The Town Clerk had proof of posting and publication . As no one from the public came forward wishing to be heard , Supervisor Valentino closed the public hearing at 7 : 31 p . m . AGENDA ITEM NO. 20 = CONSIDER SEAR RELATED TO , " THE MATTER OF THE PROVIDING OF A PROPOSED SEWER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW" RESOLUTION NO. 96: Motion made by Councilman Conley, seconded by Councilwoman Grigorov that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above-referenced action as proposed and, therefore, an Environmental Impact Statement will not be required. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 21 - CONSIDER ESTABLISHMENT OF A. " PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA TOMPKINS COUNTY NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW., RESOLUTION: Motion made by Councilman Klein, seconded by Councilwoman Russell to establish, "PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12- C OF THE TOWN LAW'. . Councilman Klein - The Town Engineer was asked to confirm the State' s participation in the sewer project . Mr. Whitney - The Town Engineer has not talked to the State yet . The State has to award the money to do the improvements of the park. Supervisor Valentino - Discussions with the Town Engineer revealed that the State is in favor of giving money for the project . No amount has been decided upon at this point . TOWN OF ITHACA TOWN BOARD JUNE 9, 1997 - PAGE 23 _ APPROVED - JULY 711997 Councilman Klein - Should this be part of the public interest order, or be a part of the authorization to accept bids? The State should be committed before the Town enters into a contract . Attorney Barney - If the State does not respond in a way the Board is comfortable with , would the Board go ahead with the project? Councilman Klein - I would not . Attorney Barney - The Town ' s public interest order is a mechanism that establishes the district and authorizes the project . If this Board is not prepared to authorize the project by not knowing about the State Park participation , the Board may want to defer this . Mr. Whitney - The State needs to rebuild the septic, and the Health Department would build it for them . All the nutrient leakage from the septic is entering the Buttermilk Creek. It would be up to the State to close the bath houses and any waste dumping stations for their recreational vehicle trailers . Councilwoman Russell - Would the Town loose their leverage if this is accepted ? Councilman Klein - I think so . There is an existing water main near the proposed water project . The main is very old and has had many repairs . The Town was obligated to do the water portion regardless of repairing the main . This project is expensive just to take care of a septic field problem which the State would be obligated to rebuild . The Town should be watching out for the interest of the constituents . Attorney Barney - The Town cannot stop a project by advertising for bids , but the problem is the water and sewer bids are tied to together. Councilwoman Harrison - Could the Town wait another month ? Mr. Whitney - This job should only take 30 days to complete . k�6W&,M§ Y# isT � i� e i n �if�rc St§89uld the Board defer the sewer Mr. Noteboom - The Town Engineer wanted to bid both projects together because of the size . Attorney Barney - Both projects are subject to permissive referendum . The Board could receive bids , but an award should not be given until the 30 days called for if the referendum passed . Supervisor Valentino - What does the Board do at this point? Attorney Barney - The Board should rescind the water resolution authorizing the bid until such time as the sewer is passed . Then the Board should propose a joint bid . TOWN OF ITHACA TOWN BOARD JUNE 99 1997 - PAGE 24 APPROVED - JULY 7, 1997 Councilman Klein - I will withdraw the motion for the public interest order to establish the Buttermilk Falls on the sewer district. Councilwoman Russell - I will also withdraw the motion for the public interest order on the sewer. Supervisor Valentino - Could the water resolution be left as is? Attorney Barney - The Board should rescind the authorization for bid on Agenda Item No . 18 . The consent of the Board was to withdraw that motion . Councilwoman Harrison - Rather than withdrawing the resolution for Agenda Item No . 18 , the Board should amend it to say the advertisement would be concurrent with sewer. Attorney Barney - The Board would be better off rescinding the resolution and starting fresh . RESOLUTION NO. 95: Motion made by Councilwoman Russell, seconded by Councilman Conley that the Resolution No. 94, previously adopted at this meeting approving the contract specifications and authorizing the advertisement for bids for the construction of a WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITED AREA - 1997- BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12- C OF THE TOWN LAW, be rescinded at this time. Councilman Klein - The public hearing and the SEAR on the water would still stand ? Attorney Barney - "Yes . " A vote on the resolution resulted as follows : Supervisor Valentino , aye , Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye , Councilman Wolff, absent during vote . Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO . 22 - CONSIDER APPROVAL OF SPECIFICATIONS, AND AUTHORIZATION TO ACCEPT BIDS FOR THE CONSTRUCTION OF A SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW This agenda item was postponed until a later date . AGENDA ITEM NO . 7 - REVIEW OF CORRESPONDENCE ( CONTINUED ) : i TOWN OF ITHACA TOWN BOARD JUNE 99 1997 - PAGE 25 APPROVED - JULY 79 1997 Mrs . Noteboom - Would the Town Board like to set up an interview with Debra B . Gregg for the Ethics Board or would the Board like more information ? Supervisor Valentino - There is one opening for either party on the Ethics Board . Councilwoman Grigorov - Ms . Gregg is not a registered voter, but she could still be on the Ethics Board . Mrs . Noteboom - In the past, the Town Board always interviewed people for the Ethics Board . Supervisor Valentino - Ms . Gregg should be invited to Town Hall for an interview. Who would like to help conduct the interview? Councilwoman Russell - I would like to volunteer to be part of the interview committee . Councilwoman Grigorov - Could the letter from the US Postal authorities be distributed to people? Supervisor Valentino - "Yes . " AGENDA ITEM NO . 23 - CONSIDER ACCEPTANCE AND APPROVAL OF TOWN JUSTICE RAYMOND BORDONI ' S CIVIL DOCKETS : RESOLUTION NO. 97: Motion made by Councilman Conley, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca does hereby accept for filing by the Town Clerk the Vehicle and Traffic Dockets of Town Justice, Raymond Bordoni as described and listed, and be it further RESOLVED, the members of the Town Board, as required by Town Law shall sign and date the said dockets. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO . 24 - CONSIDER APPROVAL OF SALARY ADJUSTMENTS FOR CERTAIN EMPLOYEES BASED UPON THE JOB RATE ESTABLISHED IN THE CLASSIFICATION SYSTEM : TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 26 APPROVED - JULY 79 1997 RESOLUTION NO. 98) : Motion made by Councilwoman Grigorov, seconded by Councilwoman Russell that this governing Town Board does hereby approve and authorize the reclassifications and wage adjustments as recommended by the Chief Fiscal Officer for the said employees, and BE IT FURTHER RESOLVED, that the Town Clerk is directed to provide a certified copy of this resolution to each respective employee and to Tompkins County Civil Service. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye , Councilman Conley , aye , Councilwoman Russell , aye , Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) RESOLUTION NO. 99) : Motion made by Councilwoman Grigorov, seconded by Councilwoman Russell that this governing Town Board does hereby approve and authorize the wage adjustment as recommended by the Chief Fiscal Officer for the said employee; and BE IT FURTHER RESOLVED, that the Town Clerk is directed to provide a certified copy of this resolution to each respective employee and to Tompkins County Civil Service. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 25 - CONSIDER AMENDING THE CONTRACT WITH THE COMMUNITY DISPUTE RESOLUTION CENTER TO INCREASE SERVICES AND COMPENSATION : Councilwoman Harrison - Have the services they have been providing been done well ? Supervisor Valentino - The Community Dispute Resolution Center has not provided services for a lot of individual complaints at this point. More money than expected was used to start working on the new Personnel Manual . The second half of the year should define how well it works for the employees . Councilman Conley - What is the resolution asking ? Supervisor Valentino - I would like to increase the budget by $ 1 , 350 . 00 for this year. TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 27 APPROVED - JULY 711997 Councilman Conley - Would this be increased only one time? The Board would be able to look at this again during the next budget process? Supervisor Valentino .- "Yes . " Councilman Conley - Providing the service is a good idea if people use it , but if they are not it needs to be adjusted . RESOLUTION NO. 100: Motion made by Supervisor Valentino, seconded by Councilman Conley that the governing Town Board does hereby approve and amend the agreement with the Community Dispute Resolution Center, Inc. , to increase the total amount of compensation to be paid to the CDRC from no more than $950. 00 per annum to no more than $ 1 , 950. 00 per annum; and be it further RESOLVED, the governing Town Board does hereby authorize and direct the Fiscal Officer to record the above said budget amendment to cover the additional contract amount for the year 1997. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 26 = CONSIDER REQUEST BY HIGHWAY SUPERINTENDENT TO HIRE ADDITIONAL EMPLOYEES : Supervisor Valentino - The Highway Department has two laborers who are outstanding workers who help complete the maintenance on the water and sewer. They make good decisions and get the work done . By moving these two laborers up in classification the Highway Department needs two additional laborers to help fill in the work gap . It was suggested by the Human Resource Specialist to hire these new laborers under class " C " instead of class " B" . Mr. Noteboom - The difference between class " B " and class " C " is that a class " B" laborer can drive Town equipment and Town trucks with the appropriate license . Class " C" laborers would not be able to drive the same equipment and trucks . Councilwoman Grigorov - Would these workers be year round or seasonal ? Mr. Noteboom - These laborers would be year round employees . When the Highway Department does emergency repairs there are not enough employees to fulfill the safety requirements of OSHA and PESH . TOWN OF ITHACA TOWN BOARD JUNE 9. 1997 - PAGE 28 APPROVED - JULY 711997 Councilwoman Russell - The proposed resolution states there would be no new positions created through Civil Service . Are class " B " and class " C " Civil Service ? Supervisor Valentino - The Human Resource Specialist would inform Civil Service that these classifications were created . Councilwoman Harrison - Would these be two new full -time positions ? Supervisor Valentino - " Yes . " Councilwoman Harrison - Water and sewer work is being charged to water and sewer accounts , not to the Highway accounts? Mr. Noteboom - That is correct . Supervisor Valentino - Mr. Carvill has been tracking these items appropriately . Councilwoman Harrison - Why is the Highway Department hiring new laborers , and how does this rate affect the budget? Mr. Noteboom - Presently , all the emergency water repairs and some sewer repairs are performed by an outside agency , Cortland Paving . A fairly substantial amount of money is needed to contract with an outside company . Money would be saved by having the Highway Department do these repairs . Councilwoman Harrison - In the budget next year there should be a substantial decrease in the account that covers outside repairs? Mr. Noteboom - "Yes . " Supervisor Valentino - The water system in the Town is getting old , and the maintenance needs to be improved . RESOLUTION NO. 101 : Motion made by Councilwoman Grigorov, seconded by Councilwoman Russell that on the recommendation of the Highway Superintendent and the Public Works Committee the governing Town Board of the Town of Ithaca does hereby approve the addition of two laborer positions as (c) classification for the Highway Department. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) _ TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 29 APPROVED - JULY 711997 AGENDA ITEM NO. 27 - CONSIDER ACCEPTANCE AND APPROVAL OF INDEPENDENT AUDITOR' S REPORT : RESOLUTION NO. 102: Motion made by Councilwoman Grigorov, seconded by Councilman Conley that this governing Town Board does hereby approve and accept for filing the Independent Auditor's Financial Reports for the fiscal year ending December 31 , 1996; and be it further RESOLVED, this governing Town Board does hereby authorize and direct the Town Clerk to advertise that the said report is available for public inspection at her office as prescribed by law. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye , Councilman Klein , aye , Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 28 - CONSIDER ACCEPTANCE AND AWARD OF BID ON BEHALF OF THE SCLIWC FOR THE CONSTRUCTION OF THE WATER TRANSMISSION MAIN REPLACEMENT AT SLATERVILLE ROAD : Supervisor Valentino - The Southern Cayuga Lake Intermunicipal Water Commission ( SCLIWC ) has approved this . The bids received were $6 , 000 higher than anticipated , but the low bid was considerably lower than the others . RESOLUTION NO. 103: Motion made by Supervisor Valentino, seconded by Councilman Klein that this governing Town Board approves, authorizes and directs the chief fiscal officer to record said budget amendment to the Town accounting/financial records; and be it further RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for the Construction of transmission main repairs to Rasmussen Construction, Earlville, New York, for the contract amount of $36, 000, subject to final approval of the contract documents by the Town Engineer and the Attorney for the Town, and be it further RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the expenditure of an amount not to exceed $40, 000 from the Water Fund line item appropriation F8340. 489 for contract costs incurred. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye , Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye , Councilman Wolff, absent during vote . Motion carried unanimously. TOWN OF ITHACA TOWN BOARD JUNE 9, 1997 - PAGE 30 APPROVED - JULY 79 1997 ( NOTE : See attached formal resolution . ) AGENDA ITEM NO . 29 - CONSIDER REDUCTION IN THE NUMBER OF WATER AND SEWER BENEFIT ASSESSMENTS FOR THE LAKEVIEW CEMETERY: RESOLUTION NO. 104: Motion made by Supervisor Valentino, seconded by Councilman Conley that the Town Board hereby authorizes refunds of $497. 6 0 for water to be paid from Account F1032 and $510. 04 for sewer to be paid from Account G1030 to Lakeview Cemetery, C/0 Isabelle Howland, P. O. Box 491 , Ithaca, New York 14850. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 33 = CONSIDER SETTING PUBLIC HEARING DATE TO CONSIDER AN AMENDMENT TO THE ZONING ORDINANCE CLARIFYING THE APPLICABILITY OF R-30 REGULATIONS TO NON -AGRICULTURAL ACTIVITIES IN AGRICULTURAL DISTRICTS : Attorney Barney - I would like to present an amendment to the Zoning Ordinance to make it clearer that if someone was in a non-agricultural activity in an agricultural zone that the rules for R-30 would apply . Mr. Kanter - The Planning Board could comment on this recommendation at the July 1 , 1997 meeting . RESOLUTION NO. 108: Motion made by Supervisor Valentino, seconded by Councilwoman Harrison that the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the governing Town Board on July 7, 1997, at 6: 15 p. m. , in order that the Town Board may consider an amendment to the Zoning Ordinance clarifying the applicability of R-30 regulations to non-agricultural activities in agricultural districts. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 34 - CONSENT ITEMS : CONSIDER RESOLUTION APPROVING AND/OR AUTHORIZING THE FOLLOWING : i i I TOWN OF ITHACA TOWN BOARD JUNE 99 1997 - PAGE 31 APPROVED - JULY 711997 The Town Board had a brief discussion about which employees were considered 37 . 5 hours or 40 hours a week employees . RESOLUTION NO. 109 (a) - 109 (fl : Motion made be Councilwoman Grigorov, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No. 34 (a) through 34 (i7 as presented on the individual resolution . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) ADDITIONAL AGENDA ITEM NO . 1 - CONSIDER AUTHORIZATION TO IMPLEMENT CHECK IMAGING PRACTICES WITH TOMPKINS COUNTY TRUST COMPANY . Mr. Carvill - The Tompkins County Trust Company has developed a check imaging system which would copy the front and the back of the checks . This would reduce paper. The checklist would be attached to the reconciliation reports rather than having boxes of checks returned each month . This would be a great product and very useful for the Accounting Department. Councilwoman Grigorov - The bank would keep the checks? Mr. Carvill - Yes . The Town would receive copies of the checks , the deposit slips and withdrawal slips . Attorney Barney - How long would the canceled checks be on record at the bank? Mr. Carvill - I understand that the bank may keep checks on tape for three years . Subsequently , they will be destroyed . Attorney Barney - The tape is destroyed or are the checks destroyed? Mrs . Noteboom - The checks would be destroyed . There would still be the microfilm of the checks . Supervisor Valentino - The bank has a system to verify the canceled checks if the Town needed a copy for legal reasons . RESOLUTION NO. 110: Motion made by Councilwoman Russell, seconded by Councilwoman Harrison that the governing Town Board does hereby authorize and direct the Chief Fiscal Officer to implement check imaging practices with the Tompkins County Trust Company as authorized TOWN OF ITHACA TOWN BOARD JUNE 911997 - PAGE 32 APPROVED - JULY 7. 1997 by the status, rules, and regulations of the State of New York under General Municipal Law, Section 99-b. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye , Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, absent during vote . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 36 - ADJOURNMENT : As there was no further business to come before the Town Board a motion was made by Councilwoman Harrison , seconded by Councilwoman Russell to adjourn . Motion carried unanimously . Supervisor Valentino adjourned the meeting at 8 : 30 p . m . Respectfully submitted , Joan Lent Noteboom , Town Clerk/Director of Administrative Services **Next Regular Meeting - July 7 , 1997 at 5 : 30 p . m . ***Minutes Transcribed by Deborah A. Kelley. OF 1p a TOWN OF ITHACA i 126 EAST SENECA STREET , ITHACA , N . Y . 14850 ,r TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 10 SEQR: Local Law Authorizing Conduct of Bell Jar Games by Authorized Organizations Within the Town of Ithaca Resolution No . 88 WHEREAS , this action is the enactment of a local law authorizing conduct of bell jar games by authorized organizations within the Town of Ithaca; and WHEREAS , this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the enactment of local laws ; and WHEREAS , the Town Board , at a public hearing held on June 9 , 1997 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and , therefore , neither a Full Environmental Assessment Form , nor an Environmental Impact Statement will be required . MOVED : Councilwoman Grigorov SECONDED : Councilman Conley Supervisor Valentino, aye ; Councilwoman Grigorov, aye; Councilman Klein , absent; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff. Carried unanimously. DATED : June 9 , 1997 loan Lent Noteboom , Town Clerk i i I I I Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART I - PROJECT INFORMATION o be completed by Applicant or Project Sponsor) 1 . Applicant/Sponsor: 2, Project Name: Enactment of Local Law Town of Ithaca Town Board Authorizing Conduct of Bell Jar, Games r � 3. Precise location (street address, road Intersections, prominent landmarks, etc. or provide map): TO n Of Ithaca , N/A Tax Parcel Number: N/A 4. Is proposed action : NEW? X EXPANSION? MODIFICATION/ALTERATION? 5. Describe project briefly: ( Include project purpose, present land use, current and future construction plans, and other relevant items) : Enactment of a local law authorizing conduct of bell jar games by authorized ' organizations within the Town of Ithaca . This law is proposed to be enacted ) pursuant to the authority granted by Section 188 of Article 9 —A of the General Municipal Law . I i (Attach secarate sheet(s) if r,ecessary to adequately describe the prccosed orciect.) I Amount of land affected : Initially (0-5 yrs) Acres (6- 10 yrs) Acres (> 10 yrs) Acres N/A How Is land zoned presently? N/A 8. Will proposed action comply with existing zoning or other existing land use restrictions ? YES NO If no, describe conflict briefly : N/A 99 Will proposed action lead to a request for new: Public Road? YES NO X Public Water? YES NO X Public Sewer? YES NO X 10, What Is the present land use In the vicinity of the proposed project? Residential Commercial Industrial Agriculture Park/ Forest/Open Space Other N/A Please Describe: 11 . Does proposed action Involve a permit, approval , or funding, now or ultimately from any other governmental agency (Federal, State, Local)? YES NO X If yes, list agency name and permit/approvaUfunding : 1Z. Does any aspect of the proposed action have a currently valid permit or approval? YES NO If yes, list agency name and permit/approval. Also, state whether It will require modification. N/A I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE fplcant/Sponsor Name ( Print or Type) : Catherine Valentino , Supervisor 1pgnIature : C4JX'1c ,.,c . V- 4 ti Date : June 9 , 1997 Rev. 8/92 1 I 1 oil PART 11 - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary.) A. Does proposed action exceed any Type I threshold in 6 NYCRR , Part 617. 12 or Town Environmental Local Law? YES NO If yes , coordinate the review process and use the full EAF. B . Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR , Part 617.6? YES NO X If no , a negative declaration may be superseded by another involved agency, if any. C. Could proposed action result in any adverse effects associated with the following : (Answers may be handwritten, If legible) C1 . Existing air quality , surface or groundwater quality, noise levels , existing traffic patterns , solid waste production and disposal , potential for erosion , drainage or flooding problems ? Explain briefly: None anticipated . C2. Aesthetic, agricultural , archaeological , historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly : None anticipated . C34 Vegetation or fauna, fish , shellfish , or wildlife species , significant habitats , unicue natural areas , wetlands , or threatened or endangered species ? Explain briefly: None anticipated . C4. The Town's existing Mans or goals as officially adopted , or a change in use or intensity of use of land or other natural resources ? Explain briefly : None anticipated . CS. Growth , subsequent ceveiopment, or related activities likely to be induced by the proposed action ? Explain briefly : None anticipated . Co . Long term , short ter^ , cumulative , or other erects not identified in C1 - C507 Explain briefly: None anticipated . C7. Other impacts (including changes in use of sither quantity or type of energy) ? Explain briefly: None anticitated . D. Is there , or is there likely to be , controversy related to potential adverse environmental impacts ? YES NO X If yes , explain briefly: E. Comments of staff X CB other attached. ( Check as applicable . ) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions : For each adverse ertect Identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting (le. urban or rural) ; (b) probability of occurring ; (c) duration ; (d) irreversibility; (e) geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanadcns contain sufficient detail to show that all relevant adverse impacts have been Identified and adequately addressed. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. X Check here if you have determined , based on the information and analysis above and any supporting documentation , that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on attachments as necessary the reasons s pporting this determin lion. Zbwn of Ithaca Town Board Name of Lead Agency Pre arer's Signature ( If different from Responsible Officer; Catherine Valentino , Su ' sor Name & Title of Responsible Officer in Lead Agency Signature of Contributing Preparer tub— Vz _ Date : June 9 , 1997 Signature of Responsible Officer in Lead Agency OFIr a TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 0 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 11 RESOLUTION ENACTING LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA Resolution No . 89 WHEREAS , a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on June 9 , 1997 , at 6 : 15 p . m . at the Ithaca Town Hall , 126 East Seneca Street, Ithaca, New York, to hear all interested parties on a proposed local law entitled " LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA", and WHEREAS , notice of said public hearing was duly advertised in the Ithaca Journal , the official newspaper of the Town , and was duly posted on the bulletin board of the Town Hall , and WHEREAS , said public hearing was duly held on said time and date at such location and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to the said proposed local law, or any part thereof, and WHEREAS , pursuant to Part 617 of the implementing regulations pertaining to the State Environmental Quality Review Act it has been determined by the Town Board that adoption of said proposed local law would not have a significant effect upon the environment, and WHEREAS , the Town Board of the Town of Ithaca , after due deliberation , finds it in the best interests of the Town to adopt said local law, subject to submission of same to the public for approval at the next general election , NOW, THEREFORE , be it RESOLVED , that the Town Board of the Town of Ithaca hereby adopts the Local Law entitled " LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" , a copy of which has been submitted to and included with the minutes of the meeting of which this resolution is a part, and be it further RESOLVED , that such Local Law be submitted to a mandatory referendum pursuant to Section 7 of said Local Law and Section 188 (2 ) of the General Municipal Law and Section 23 ( 1 ) of the Municipal Home Rule Law, and be it further TB Mtg , 6/9/97 Resolution No . 89 Page 2 . RESOLVED , that if the electors of the Town of Ithaca voting upon the proposition related to such Local Law approve the adoption of such Local Law, the Town Clerk is directed to enter said Local Law in the Local Law book of the Town of Ithaca and to give the notice of adoption of the Local Law to the Secretary of State of New York. MOVED : Councilman Conley SECONDED : Councilwoman Harrison ROLL CALL VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, aye . Councilman Klein , absent during vote . Carried unanimously. DATED : June 9 , 1997 oan Lent Noteboom , Town Clerk Y LOCAL LAW NO. _ OF THE YEAR 1997 A LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA Be it enacted. by the Town of Ithaca as follows: Section 1 . Statutory Authority: Title This Local Law is adopted pursuant to the authority granted by Section 188 of Article 9-A of the General Municipal Law and shall be known as the "Town of Ithaca Bell Jar Local Law" . Section 2. Definitions . The words and terms used in this Local Law shall have the same meanings as such words and terms are used in Article 9-A of the General Municipal Law, unless otherwise provided herein or unless the context requires a different meaning. Without limiting the foregoing, the definitions of " authorized organization" , " lawful purposes" , " bell jars" , as set forth in Section 186 of the General Municipal Law shall have the same definitions for the purposes of this Local Law. Section 3 . Conduct of Bell Jar Games Authorized: Restrictions. Pursuant to, and in accordance with, the provisions of Section 188 ( 1) of the General Municipal Law of the State of New York and other applicable provisions of law, it shall be lawful for any authorized organization, upon obtaining a license therefor -as provided in Article 9-A of the General Municipal Law and other applicable statutes, to conduct the game of bell jars within the territorial limits of the Town of Ithaca, subject to the provisions of this Local Law, the provisions of Article 9-A of the General Municipal Law, and the rules and regulations set forth by any applicable New York State or local agency relating thereto . The conduct of bell jar games shall be subject to the restrictions imposed by Section 189 of the General Municipal Law. Section 4. Sunday Games. Pursuant to Section 195 of the General Municipal Law the conduct of bell jar games on Sunday between the hours of noon and midnight is hereby authorized. Notwithstanding this provision no authority is granted to conduct bell jar games on the three days set forth in Section 195 of the General Municipal Law on which days the State of New York prohibits the conduct of such games. Section 5 . Control and Supervision. The powers and duties set forth in subdivision 1 of Section 194 of the General Municipal Law shall be exercised on behalf of the Town of Ithaca by the Town Supervisor, the Town Clerk, the Town Building and Zoning Enforcement Officer, and such other person or persons as the Town may direct by resolution from time to time. belljar.U, wpSlithllocallaw May 9, 19979:55am Section 6. Summary Application for License. Pursuant to Section 190 of the General Municipal Law, applicants for a license who have obtained an identification number from the New York State Racing and Wagering Board and otherwise qualifying pursuant to said Section 190 may apply for a license on a summary application as authorized in Section 190(3) rather than a full application required by Section 190( 1 ) of the General Municipal Law. Section 7 . Mandatory Referendum. In accordance with the provisions of Section 188 (2) of the General Municipal Law and Section 23 ( 1 ) of the Municipal Home Rule Law, this Local Law shall not become operative or effective unless and until it shall have been approved at the next general election held within the Town of Ithaca by the affirmative vote of a majority of the qualified electors of the Town voting upon the proposition. Section 8 . Partial Invalidity. If any part or provision of this Local Law or the application thereof to any person or circumstance be judged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part or provision or application directly involved in the controversy in which such judgment shall have been rendered and shall not affect or impair the validity of the remainder of this local law or the application thereof to other persons or circumstances. Section 9 . ]Effective Date . This Local Law shall take effect, if approved as set forth above by the electors, on November 15 , 19970 2 i _ 9 TOWN OF ITHACA 126 EAST SENECA STREET, ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 13 SEAR: Ordinance Amending and Restating the Ordinance Regulating Traffic and Parking in the Town of Ithaca By Prohibiting Parking Between the Hours of 11 : 00 p. m . and 6 : 00 a. m . On Portions of Penny Lane and Penny Lane Extension West of Lois Lane and Abbey Road Resolution No. 90 WHEREAS , this action is the adoption of an ordinance amending and restating the ordinance regulating traffic and parking in the Town of Ithaca , by prohibiting parking between the hours of 11 : 00 p . m . and 6 : 00 a. m . on portions of Penny Lane and Penny Lane Extension west of Lois Lane and Abbey Road ; and WHEREAS , this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the adoption of local ordinances ; and WHEREAS , the Town Board , at a public hearing held on June 9, 1997 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and , therefore, neither a Full Environmental Assessment Form , nor an Environmental Impact Statement will be required. MOVED : Councilwoman Russell SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff, absent. Carried unanimously . DATED : June 9, 1997 Joan Lent Noteboom , Town Clerk Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART I - PROJECT INFORMATION o be completed by Applicant or Project Sponsor) 1 . Applicant/Sponsor: 2. Project Name: Town of Ithaca Town. Board Adoption of Ordinance to rohibit Parking on Portion of Penny L ne & 3. Precise location (street address, road Intersections, peomi Wd Meet . 'o pr de map Oa . N/A Tax Parcel Number: N/A 4. Is proposed action : NEW? X EXPANSION? MODIFiCATiON/ALTERATiON? 5. Describe project briefly: (include project purpose, present land use, current and future construction plans, and other relevant items) : Adoption of Ordinance amending and restating the Ordinance Regulating Traff c and Parking in the Town of Ithaca by prohibiting parking between the hours of 11 : 00p . m . and 6 : 00 a . m . on portions of Penny Lane and Penny Lane Extension west of :Lois Lane and Abbey Road . I (Attach secarate sheets) if necessary to adecuareiv describe the orcoosed orciect.) Amount of land affected : Initially (0-5 yrs) Acres (6-10 yrs ) Acres (> 10 yrs) Acres N/A How is land zoned presently? N/A 8. Will proposed action comply with existing zoning or other existing land use restrictions ? YES 0000000000 NO If no, describe conflict briefly : N/A 9. Will proposed action lead to a request for new: Public Road? YES NO X Public Water? YES NO X Public Sewer? YES NO X 10, What Is the present land use in the vicinity of the proposed project? Residential X Commercial Industrial Agriculture Park/ Forest/Open Space X Other X Please Describe: watershed 11 . Does proposed action involve a permit, approval , or funding, now or ultimately from any other governmental agency (Federal , State, Local)? YES NO _y If yes, list agency name and permit/approval/funding : 12 Does any aspect of the proposed action have a currently valid permit or approval? YES NO If yes, list agency name and permit/approval. Also, state whether it will require modification. N/A 1 CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE pplicant/Sponsor Name ( Print or Type) : Catherine Valentino , Supervisor ignature : �� V � Date : June 9 . 1997 Rev. 8/92 PART If - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary.) A. Does proposed action exceed any Type I threshold in 6 NYCRR , Part 617. 12 or Town Environmental Local Law? YES NO X If -yes , coordinate the review process and use the full EAF. S. Will proposed action recive coordinated review as provided for unlisted actions in 6 NYCRR , Part 617. 6? YES NO X If no , a negative declaration may be superseded by another involved agency , if any, C . Could proposed action result in any adverse effects associated with the following : (Answers may be handwritten , If legible) C1 . Existing air quality , surface or groundwater quality, noise levels , existing traffic patterns, solid waste production and disposal , potential for erosion , drainage or flooding problems ? Explain briefly: None anticipated . C2. Aesthetic, agricultural , archaeological , historic, or other natural or cultural resources ? Community or neighborhood character? Explain briefly : None anticipated . C3. Vegetation or fauna, fish , shellfish , or wildlife species , significant habitats , unique natural areas , wetlands , or threatened or endangered species ? Explain briefly : None anticipated . C4. The Town's existing plans or goals as officially adopted , or a change in use or intensity of use of land or other natural resources ? E;: plain briefly: None anticipated . CS. Growth , subsequent development, or related activities likely to be induced by the proposed action ? Explain briefly : None anticipated . Co^. Long term , short term , cumulative , or other efflects not identified in C1 - CS ? Explain briefly: None anticipated . C7. Other impacts (including changes in use of either quantity or type of energy) ? Explain briefly: None anticipated . D . Is there , or is there likely to be , controversy related to potential adverse environmental impacts ? YES NO X If yes , explain briefly: E. Comments of staff X CB other attached. ( Check as applicable . ) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions : For each adverse effect Identified above, determine whether it is substantial, large , important, or otherwise significant. Each effect should be assessed in connection with its (a) setting (le. urban or rural) ; (b) probability of occurring ; (c) duration ; (d) irreversibility; (e) geographic scope: and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations contain sufficient detail to show that all relevant adverse impacts have been Identified and adequately addressed. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. X Check here if you have determined , based on the information and analysis above and any supporting documentation , that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on attachments as necessary the reasons sup orting this determination. Town of Ithaca 'Town Board Name of Lead Agency Preparers Signature ( If different from Responsible Officer, Catherine Valentino , Supervisor Name & Title of Responsible Officer in Lead Agency Signature of Contributing Preparer ° � t-v V" Date : June 9 , 1997 Signature of Responsible Officer in Lead Acencv OF I r a TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No. 14 RESOLUTION ADOPTING THE ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO PROHIBIT PARKING ON PORTIONS OF PENNY LANE AND ALL OF PENNY LANE EXTENSION Resolution No . 91 WHEREAS , a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on June 9 , 1997 at 7 : 00 P . M. to hear all interest parties on a proposed ordinance entitled " ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO PROHIBIT PARKING ON PORTIONS OF PENNY LANE AND ALL OF PENNY LANE EXTENSION "; and WHEREAS , notice of said public hearing was duly advertised in the Ithaca Journal ; and WHEREAS , said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed ordinance , or any part thereof; and WHEREAS , pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 ( State Environmental Quality Review Act) it has been determined by the Town Board that adoption of said proposed ordinance would not have a significant effect upon the environment and could be processed without further regard to SEQR , and WHEREAS , the Town Board is authorized to adopt such ordinance pursuant to Town Law Section 130 and Vehicle and Traffic Law Section 1660; NOW, THEREFORE , be it RESOLVED , that the Town Board of the Town of Ithaca hereby adopts said ordinance entitled " ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO PROHIBIT PARKING ON PORTIONS OF PENNY LANE AND ALL OF PENNY LANE EXTENSION " , a copy of which is attached hereto and made a part of this resolution ; and it is further RESOLVED , that pursuant to Section 133 of the Town Law, the Town Clerk is directed to (a) Enter such amendatory ordinance into the minutes of the Town Board ; i i TB Mtg . 6/9/97 Resolution No . 91 Page 2 . (b ) Publish such amendatory ordinance or a summary thereof in the official newspaper of the Town and file the affidavit of such publication in the Town Clerk' s Office; and (c) Enter a copy of such amendatory ordinance into the Town 's " Ordinance Book" maintained by the Town Clerk pursuant to Town Law Section 30( 1 ) . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison ROLL CALL VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman -Russell , aye . Councilman Wolff, absent during vote . Carried unanimously . DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk ORDINANCE AMENDING THE ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA TO PROHIBIT PARKING ON PORTIONS OF PENNY LANE AND ALL OF PENNY LANE EXTENSION Pursuant to Section 130 of the Town Law of the State of New York, and Section 1660 of the Vehicle and Traffic Law of the State of New York, the Town Board of the Town of Ithaca, Tompkins County, New York, does ordain and enact as follows: Section 1 . Territory Affected. This ordinance shall be applicable to all territory within the Town of Ithaca outside of the incorporated Village of Cayuga Heights. Section 2. Amendin of Prior Ordinance. The Ordinance Amending and Restating Ordinance Regulating Traffic and Parking in the Town of Ithaca, adopted by the Town Board February 10, 1992, and amended by the Town Board April 13 , 1992, December 12, 1994, and August 12, 1996, is hereby further amended as follows: Section 3 entitled " Parking Vehicles" is amended by adding a new subparagraph (t) reading as follows: " (t) On both sides of Penny Lane Extension west of Penny Lane, and those portions of Penny Lane west of the intersection of Penny Lane with the west line of Lois Lane - Abby Road, during the period from 11 :00 p.m. to 6 :00 a.m. daily from May 1 through September 30 of each year. " Section 3 . Effective Date. This ordinance shall be effective 10 days after publication and posting in accordance with Section 133 of the Town Law. OF 1p TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 0 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 16 SEAR: Establishment of Buttermilk Falls Water Improvement Area Resolution No . 92 WHEREAS , this action is the consideration of, "THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED WATER IMPROVEMENT AREA TO BE KNOW AS THE TOWN OF ITHACA WATER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW" , and WHEREAS this is an Unlisted Action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review; and WHEREAS , the Town Board , at a Public Hearing held on June 9 , 1997 , has reviewed and accepted as adequate a Short Environmental Assessment Part 1 and Part II submitted and prepared by the Town Engineer, and plans and specifications for Buttermilk Falls Water and Sewer Improvements , dated April 1997 , and other related materials ; and WHEREAS , the Town Engineer has recommended a negative determination of environmental significance with respect to the proposed action ; NOW, THEREFORE , be it RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above-referenced action as proposed , and therefore , an Environmental Impact Statement will not be required . TB Mtg . 6/9/97 Resolution No . 92 Page 2 . MOVED : Councilwoman Russell SECONDED : Councilwoman Grigorov Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye. Councilman Wolff, absent during vote. Carried unanimously. DATED : June 9, 1997 Q--2 I.& ,I (A,�rc�irr. Joan Lent Noteboom , Town Clerk Town Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART I - PROJECT INFORMATION o be completed by A pplicant or Project Sponsor) 1 . Applicant/Sponsor: 2. Project Name: FS�.� gC tSN ik4p n1T c5 T Tows( of i7rl �'cA - '%owl (jr.h2 � U- TTUyLtIC.L<, 1=Acc 5 GJ .4-T-F.—sc, ( M f�Ot3A2rt � d � 3. Precise location (street address, road Intersections, prominent landmarks, etc. or provide map ) : s 7, Tax Parcel Number: — Z 4. Is proposed action : NEW? EXPANSION? �_ MODIFICATION/ALTERATION? X 5. Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant items) : 1114 5TACCJ - Tio "NJ 0 1= A MA- T- FEL . r b 5lo L' F:. oI' r.) rLo Son WATEJeMAIs4i PlPR ? t2ozq c- r coM PLa,7- . LbaP! AJG- of WA-7-�9-� Eia� c ;F �' 2a i7 � QT tAA ( eJ G( l av ¢ �Fy2M.? f �i �` r5/410Ee (Attach secarate sheet( s) if necessary to adequately describe the prcposed project.) Amount of land affected : Initially (0 05 yrs) LL Acres (6-10 yrs) Acres (> 10 yrs) Acres How Is land zoned presently? 8. Will proposed action comply with existing zoning or other existing land use restrictions? YES NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new : Public Road? YES NO )< Public Water? YES NO X Public Sewer? YES NO X 10, What Is the present land use In the vicinity of the proposed project? Residential X_ Commercial Industrial Agriculture Park/ Forest/Open Space Other Please Describe: 11 . Does proposed action Involve a permit, approval , or funding, now or ultimately from any other governmental agency (Federal , State, Local )? YES x NO If yes, list agency name and permit/approval/funding : ort (f yr / DEPAe7- t" vE -,j cT 146: r- T-14I 12. Does any aspect of the proposed action have a currently valid permit or approval ? YES NO X If yes, list agency name and permittapproval. Also, state whether it will require modification. I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Appllcant/Spon(soor N/}a-m�e- ( Print or Type) : G YTIi � F ; ,.JF j Signature : \ . WJL I�� Q/Lv� F Date : Rev. 8/92 i i PART If - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary.) A. Does proposed action exceed any Type I threshold in 6 NYCRR , Part 617. 12 or Town Environmental Local Law? YES NO If yes , coordinate the review process and use the full EAF. B . Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR , Part 617. 6? YES NO If no , a ne ative declaration may be superseded by another involved agency , if any. C . Could proposed action result in any adverse effects associated with the following : (Answers may be handwritten, If legible) C1 . Existing air quality, surface or groundwater quality, noise levels , existing traffic patterns, solid waste production and disposal , potential for erosion , drainage or flooding problems ? Explain briefly: �) O C2. Aesthetic, agricultural , archaeological , historic, or other natural or cultural resources? Community or neighborhood character? Explain briefly : i0 o C3. Vegetation or fauna, fish , shellfish , or wildlife species , significant habitats , unique natural areas, wetlands , or threatened or endangered species ? Explain briefly: tJ 0 C4. The Town's existing plans or goals as officially adopted , or a change in use or intensity of use of land or other natural resources ? Explain briefly : NL " CS. Growth , subsequent development, or related activities likely to be induced by the proposed action ? Explain briefly: Co. Long term , short term , cumulative , or other effects not identified in C1 - CS ? Explain briefly C7. Other Limpacts (including changes in use of either quantity or type of energy) ? Explain briefly: D . Is there , or is there likely to be , controversy related to potential adverse environmental impacts ? YES NO If yes, explain briefly: E. Comments of staff CB other attached.. ( Check as applicable . ) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: For each adverse effect Identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in conneecn with its (a) setting (ie. urban or rural) ; (b) probability of occurring; (c) duration ; (d) Irreversibility; (e) geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations contain sufficient detail to show that all relevant adverse impacts have been Identified and adequately addressed. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. Check here if you have determined , based on the information and analysis above and any supporting documentation , that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on attachments as necessary the reaso s-stroporting this determination, r 44 c ,4- Name of Lead Agency Preparer's Signature ( If different from Responsible Officer Name & Title of Responsible //Officer in Lead Agency Signature of Contributing Preparer Date : June 9 , 1997 Signature of Responsible Officer in Lead Agency OF I T� F 9 TOWN OF ITHACA ,�,� 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 jp � IT OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 17 Public Interest Order Resolution No. 93 At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, held at the Town Hall , 126 East Seneca Street, in the City of Ithaca , New York, on the 9th day of June , 1997 , at 5 : 30 o' clock p . m . prevailing time. PRESENT: Catherine Valentino , Supervisor David L . Klein , Councilperson Edward Conley , Councilperson Carolyn J . Grigorov, Councilperson Ellen Z. Harrison , Councilperson Mary Russell , Councilperson ABSENT: John Wolff, Councilperson In the Matter of the Proposed Water Improvement in the Town of Ithaca , PUBLIC INTEREST Tompkins County, New York, pursuant to Article 12-C of ORDER the Town Law to be known as the Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County, New York, relating to the creation and construction , pursuant to Article 12- C of the Town Law of water system improvements to be known and identified as the Town of Ithaca Water Improvement - 1997 - Buttermilk Falls Area , and hereinafter also referred to as "improvement", to provide such water improvement including extensions , to the present Town water improvement, such water system improvement to be constructed and owned by the Town of Ithaca , and TB Mtg . 6/9/97 Resolution No . 93 Page No . 2 WHEREAS , said plan , report and map have been prepared by Daniel Walker, P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the area of said Town determined to be benefitted by said Town of Ithaca Water System Improvement - 1997 - Buttermilk Falls Area shall be known as the Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area and consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca Water System Improvement - 1997 - Buttermilk Falls Area consists of the water improvements set forth below, and in the areas of the Town as set forth below, and as more particularly shown and described in said map, plan and report presently on file in the Office of the Town Clerk: Construction and installation of new 8" water main extensions running east from the intersection of Route 13 and Buttermilk Falls Road East along Buttermilk Falls Road East approximately 400 feet to the entrance to Buttermilk Falls State Park. WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvement is $25 , 000 . 00 ; and WHEREAS , the proposed method of financing to be employed by said Town of Ithaca consists of expenditure of current revenues and surplus funds from the Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area derived from revenues assessed against the properties which are deemed benefitted by said improvement; and WHEREAS , said maximum estimated cost is not greater than 1 /1 0th of 1 % of the full valuation of taxable real property in the area of the Town of Ithaca outside of any villages; and WHEREAS , it is proposed that the cost of the aforesaid improvement shall be borne by the real property in said Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area by assessing , levying upon and collecting from the several lots and parcels of land within said Benefitted Area , outside of any village , which the Town Board shall determine and specify to be especially benefitted by the improvement, an amount sufficient to pay the costs of such improvement in the year in which constructed ; and WHEREAS , the aforesaid improvement has been determined to be an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act and the laws and TB Mtg . 6/9/97 Resolution No . 93 Page 3. regulations of the Town of Ithaca , the implementation of which as proposed , the Town Board has determined will not result in any significant environmental effects; and WHEREAS , the Town Board of the Town of Ithaca duly adopted an order on May 12 , 1997 calling a public hearing upon said plan , report and map including an estimate of cost and the question of providing water improvements to be known as the Town of Ithaca Water Improvement - 1997 - Buttermilk Falls Area , on the 9th day of June, 1997 , at 7 : 25 o'clock p. m . , Prevailing Time , at the Town Hall , 126 East Seneca Street, in the City of Ithaca , New York; and WHEREAS , notice of said public hearing was duly posted and published as required by law; and WHEREAS , said public hearing was duly held at the place and at the time aforesaid and all persons interested in the subject thereof were heard concerning the same ; and WHEREAS , it is now desired to authorize the improvement to be known as the Town of Ithaca Water Improvement - 1997 - Buttermilk Falls Area ; NOW, THEREFORE , BE IT RESOLVED , by the Town Board of the Town of Ithaca , Tompkins County , New York, as follows: Section 1 . It is hereby determined that it is in the public interest to establish said Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area and to make the water improvement hereinafter described and such water improvement is hereby authorized . The proposed area hereby determined to be benefitted by said Town of Ithaca Water Improvement - 1997 - Buttermilk Falls Area is all of the Town of Ithaca outside of the Village of Cayuga Heights . Section 2 . The proposed improvement shall consist of construction and installation of new 8" water main extensions running east from the intersection of Route 13 and Buttermilk Falls Road East along Buttermilk Falls Road East approximately 400 feet to the entrance to Buttermilk Falls State Park, together with related facilities at an initially determined maximum estimated cost to said benefitted area of $25 , 000 . 00. The method of financing of said cost shall be by assessments in the year of construction levied upon and collected from the several lots and parcels of land deemed benefitted TB Mtg . 6/9/97 Resolution No . 93 Page 4 , from said improvement and located in said Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area , so much upon and from each as shall be in just proportion to the amount of the benefit which the improvement shall confer upon the same . Section 3. It is hereby determined that the estimated expense of the aforesaid improvement does not exceed 1 / 10th of 1 % of the full valuation of the taxable real property in the area of said Town outside of Villages and , therefore , in accordance with the provisions of subdivision 13 of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such improvement. Section 4. Pursuant to subdivision 6( d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this resolution to be duly recorded within 10 days of the date of adoption in the Office of the Clerk of the County of Tompkins , which when so recorded , shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement. Section 5 . It is hereby further determined that all of the cost of the aforesaid improvement shall be borne wholly by property within the Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area , being the entire area of the Town outside of the Village of Cayuga Heights . Section 6 . This order is adopted subject to permissive referendum . The question of adoption of the foregoing resolution was , upon motion made by Councilperson Conley , and seconded by Councilperson Klein , duly put to a vote on a roll call , which resulted as follows: Supervisor Valentino Voting Ave Councilperson Klein Voting Ave Councilperson Conley Voting Ave Councilperson Grigorov Voting Ave Councilperson Harrison Voting Abstain Councilperson Russell Voting Ave The resolution was thereupon declared duly adopted TB Mtg , 6/9/97 Resolution No . 93 Page 5 . The undersigned , Town Clerk of the Town of Ithaca , does hereby certify that the foregoing is a true and correct copy of a public interest order duly adopted by the Town col of the Town of Ithaca on June 9 , 1997 , Q'." L' 7 J n Noteboom , Town Clerk OF 1P F TOWN OF ITHACA 44 126 EAST SENECA STREET , ITHACA , N . Y . 14850 �� Yo TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No. 18 Approval of Contract Specifications and Authorization to Advertise for Bids for the Construction of Buttermilk Falls Water Improvements Resolution No. 94 WHEREAS: The Town Board has authorized the establishment of the proposed construction of a WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW , and; WHEREAS: The Town Engineer has prepared plans and specifications for the construction of the water improvements. THEREFORE, BE IT RESOLVED: That the Town Board of the Town of Ithaca, hereby approves the plans and specifications for the Construction of Water Improvements at Buttermilk Falls Road , and authorizes the advertisement for bids for the project. MOVED: Councilwoman Harrison SECONDED: Councilman Klein Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, absent. Carried unanimously. DATED: June 9, 1997 Joan Lent Noteboom , Town Clerk SEE RESOLUTION NO. 95/June 9, 1997 OF I r F� a TOWN OF ITHACA �� �04� 126 EAST SENECA STREET , ITHACA , N . Y. 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No. 18 Rescinding Resolution No. 94 Approval of Contract Specifications and Authorization to Advertise for Bids for the Construction of Buttermilk Falls Water Improvement Area RESOLUTION NO, 95 BE IT RESOLVED, that Resolution No. 94, previously adopted at this meeting approving the contract specifications and authorizing the advertisement for bids for the construction of a WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12=C OF THE TOWN LAW , be rescinded at this time. MOVED: Councilwoman Russell SECONDED: Councilman Conley Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, absent. Carried unanimously. DATED: June 9 , 1997 Joan Lent Noteboom , Town Clerk OF I.% 9 TOWN OF ITHACA �,� �04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 20 SEQR : Establishment of Buttermilk Falls Sewer Improvement Area Resolution No . 96 WHEREAS , this action is the consideration of, "THE MATTER OF THE PROVIDING OF A PROPOSED SEWER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED SEWER IMPROVEMENT AREA TO BE KNOW AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW" , and WHEREAS this is an Unlisted Action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review; and WHEREAS , the Town Board , at a Public Hearing held on June 9, 1997 , has reviewed and accepted as adequate a Short Environmental Assessment Part I and Part 11 submitted and prepared by the the Town Engineer, and plans and specifications for Buttermilk Fails Water and Sewer Improvements , dated April 1997 , and other related materials; and WHEREAS , the Town Engineer has recommended a negative determination of environmental significance with respect to the proposed action ; NOW, THEREFORE , be it RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above-referenced action as proposed , and therefore, an Environmental Impact Statement will not be required . MOVED: Councilman Conley SECONDED : Councilwoman Grigorov Supervisor Valentino, aye ; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye. Councilman Wolff, absent during vote. Carried unanimously. DATED : June 9 , 1997 Joad Lent Noteboom , Town Clerk Town .Assigned Project ID Number Town of Ithaca Environmental Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY PART I - PROJECT INFORMATION o be completed by Applicant or Project Sponsor) 1 . Appllcant/Sponsor: 2. Project Name: (;' S,—� 6Lr3 ,*.LA ► CF. JT 6 dU, r fzrarL r FA(.`S 5Fu.)E2 tw4i0,eo (J Ig M rZ ,cl 3. Precise location (street address, road Intersections, prominent landmarks, etc. or provide map) : is A LL. s R6A:7 tj r A oZ R T.¢ i 3 Tax Parcel Number: t`, . -- Z. 4. Is proposed action : NEW? EXPANSION? MODIFICATIOWALTERATION? 5. Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant items) : I � ST1 � L .� rto � of N � � 8 " G- 't?� V cTY St? �v !` >t r ,9 �' P 0"e cc� T cy `]—C) S 7-( /6 L r� e ig-. /v L'O t L �. � � L. o / � n ..� � c ��. ,� �,��1-� F� t s� AL rTp a i4 . �2 f�l t �. F �L i .S c �� 4 r c !�f ,2 v S u 77� _ ,e��c F41 L c 5 747 P 4 t✓ tit (Attach separate sheet( s) if necessary to adequateiv describe the proposed project.) Amount of land affected : Initially (0-5 yrs) l Acres (6-10 yrs) Acres (> 10 yrs) Acres How is land zoned presently? a. Will proposed action comply with existing zoning or other existing land use restrictions? YES ` NO If no, describe conflict briefly : 9. Will proposed action lead to a request for new : Public Road? YES NO Public Water? YES NO K Public Sewer? YES NO X 10, What Is the present land use in the vicinity of the proposed project? Residential Commercial Industrial Agriculture Park/Forest/Open Space Other Please Describe: i�A LS � � � LTTI�R_ �u c �'.4CUc, S 7-* r69. F4ek� 11 . Does proposed action Involve a permit, approval , or funding, now or ultimately from any other governmental agency (Federal, State, Local)? YES NO If yes, list agency name and permit/approval/funding : t'. a ? � � 44 L 7-4 12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO If yes, list agency name and permlt/approval. Also, state whether It will require modification. I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Appllcant/Sponsor Name ( Print or Type) : ( f 6Z 12 r ry s - ( / L ,I? . f%J 7t ail y Signature : ��� , v.�� U ,y �_ri Date : Q Rev. 8/92 PART II - ENVIRONMENTAL ASSESSMENT (To be completed by the Town ; Use attachments as necessary.) A. Does proposed action exceed any Type I threshold in 6 NYCRR , Part 617. 12 or Town Environmental Local Law? YES NO If yes , coordinate the review process and use the full EAF. B. Will proposed action receive coordinated review as provided for unlisted actions in 6 NYCRR, Part 617. 6? YES NO X If no , a negative declaration may be superseded by another involved agency , if any. C . Could proposed action result in any adverse effects associated with the following : (Answers may be handwritten, if legible) C1 . Existing air quality , surface or groundwater quality, noise levels, existing traffic patterns, solid waste production and disposal , potential for erosion , drainage or flooding problems? Explain briefly: No C2• Aesthetic, agricultural , archaeological , historic, or other natural or cultural resources ? Community or neighborhood character? Explain briefly : 00 C3 . Vegetation or fauna, fish , shellfish , or wildlife species , significant habitats , unique natural areas , wetlands, or threatened or endangered species ? Explain briefly: No C4, The Town's existing plans or goals as officiaily adopted, or a change in use or intensity of use of land or other natural resources ? Explain briefly: NG C5. Growth , subsequent edevelopment, or related activities likely to be induced by the proposed action ? Explain briefly: tit C Co Long term , short term , cumulative , or other effects not identified in C1 - CS ? Explain briefly: C7. Other impacts (including changes in use of either quantity or type of energy) ? Explain briefly: N � D . Is there , or is there likely to be , controversy related to potential adverse environmental impacts? YES NO X If yes , explain briefly: E. Comments of staff CB other attached.. (Check as applicable. ) PART III - DETERMINATION OF SIGNIFICANCE (To be completed by the Town of Ithaca) Instructions: For each adverse effect Identified above, determine whether it is substantial, large, important, or otherwise significant. Each effect should be assessed in connection with its (a) setting (le. urban or rural) ; (b) probability of occurring; (c) duration ; (d) irreversibility; (9) geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations contain sufficient detail to show that all relevant adverse impacts have been Identified and adequately addressed. Check here if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the full EAF and/or prepare a positive declaration. Check here if you have determined , based on the information and analysis above and any supporting documentation , that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide on attachments as necessary the reasons-sporting this determination. n4 r2 7 `fin w P( G F- Name of Lead Agency Preparer's Signature (if different from Responsible Officer C. •-�rtY+ � iG' r i11 �i li L C��= n)l! �V CJ TG�.•• n; Su F��c' I°+: F Name & Title of Responsible Officer in Lead Agency Signature of Contributing Preparer Date : June 9 , 1997 Signature of Responsible Officer in Lead Acencv OFIp 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y. 14850 4 Y 0 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No . 23 Acceptance Town Justice Raymond Bordoni ' s Vehicle and Traffic Dockets Resolution No . 97 WHEREAS , Town Justice , Raymond Bordoni has presented the Vehicle and Traffic Dockets as listed and described below to the Town Board as required by Section 31 (b) , of Town Law; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby accept for filing by the Town Clerk the Vehicle and Traffic Dockets of Town Justice , Raymond Bordoni as described and listed below ; and be it further RESOLVED , the members of the Town Board , as required by Town Law shall sign and date the said dockets . Vehicle & Traffic Docket Book S 8/95-3/96 Vehicle & Traffic Docket Book T 3/96-9/96 Vehicle & Traffic Docket Book U 9/96-3/97 MOVED : Councilman Conley SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, absent . Carried unanimously. DATED : June 9 , 1997 J an Lent Noteboom , Town Clerk OFIp _ TOWN OF ITHACA 21 o4� 126 EAST SENECA STREET , ITHACA , N . Y. 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 TOWN BOARD MEETING 6/9/97 AGENDA ITEM NO . 24 (a) Approval of Salary/Wage Adjustments and Reclassifications Resolution No . 98 WHEREAS , the Chief Fiscal Officer has reviewed the following employees wage and job classifications and has determined that due to the qualifications and responsibilities as outlined in the job descriptions it would be appropriate to upgrade these positions to correspond with the existing job classification and wage scale as adopted by the Town Board , 11 /9/95 ; and WHEREAS , the Chief Fiscal Officer has recommended the following reclassifications and wage adjustments for the said employees to be effective June 22 , 1997 , pay date July 11 , 1997 , Payroll Number 14; Mark Cass Bookkeeper to the Supervisor Class (J ) $ 10 . 25/hr TO Class (L) $ 12 . 16/hr Alfred Carvill Secretary to the Supervisor Class (P) $40 , 000/yr TO Class (Q) $44, 000/yr now, therefore , BE IT RESOLVED ; that this goveming Town Board does hereby approve and authorize the reclassifications and wage adjustments as recommended by the Chief Fiscal Officer for the said employees ; and BE IT FURTHER RESOLVED ; that the Town Clerk is directed to provide a certified copy of this resolution to each respective employee and to Tompkins County Civil Service . MOVED: Councilwoman Grigorov SECONDED: Councilwoman Russell Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye; Councilwoman Russell , aye; Councilman Wolff, absent. Carried unanimously. DATED: June 9 , 1997 �- Q"' 1"+ /rZ Joan Lent Noteboom , Town Clerk OF 1P a TOWN OF ITHACA 1 126 EAST SENECA STREET, ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 6/9/97 AGENDA ITEM NO . 24 (b) Approval of Wage Adjustment - Keyboard Specialist Resolution No . 99 WHEREAS , the Chief Fiscal Officer has reviewed the following employee' s wage and has determined that the said wage is well below the job rate for the said position as defined by the existing job classification and wage scale as adopted by the Town Board , 11 /9/95 ; and WHEREAS , the Chief Fiscal Officer has recommended the following wage adjustment for the said employee to be effective June 22, 1997, pay date July 11 , 1997, Payroll Number 14; Deborah Kelley Keyboard Specialist Class(F ) $ 8 . 56/hr TO Class ( F) $ 9 . 16/hr now, therefore , BE IT RESOLVED ; that this governing Town Board does hereby approve and authorize the wage adjustment as recommended by the Chief Fiscal Officer for the said employee; and BE IT FURTHER RESOLVED ; that the Town Clerk is directed to provide a certified copy of this resolution to each respective employee and to Tompkins County Civil Service . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, absent. Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk OFIr 9 TOWN OF ITHACA 41 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 25 Amendment to Agreement and General Fund Budget Transfer Community Dispute Resolution Center, Inc . Resolution No . 100 WHEREAS , the Town Supervisor upon authority of the governing Town Board entered into an agreement with the Community Dispute Resolution Center, Inc. , (CDRC) on March 14, 1997 , for the CDRC to perform the services of External Ombudsperson to the Town ; and WHEREAS , the Town Supervisor has recommended that the CDRC extend some of the services provided under the agreement during the year 1997 ; and WHEREAS , the compensation amount in the said agreement may not be sufficient to cover the additional services performed by the CDRC ; and WHEREAS , the 1997 General Fund appropriation account Community Services , Human Services - A8989 . 404 is overdrawn as summarized through the period ending June 9 , 1997: May 8 , 1997 = Abstract Payment: $200 . 00 June 9 , 1997 = Abstract Payment: 150 . 00 Total Overdrawn Budget: $350 . 00 and , WHEREAS , the Accounting Department recommends the following budget transfer be recorded to cover the existing excess expenditures , plus additional funding to meet the continued expenditures for the remainder of the year: FROM : Al 990 . 400 General Fund - Contingency $ 19350 . 00 TO : A8989 . 404 Community Services - Human Services $ 1 , 350 . 00 now therefore be it, TB Mtg . 6/9/97 Agenda Item No . 25 , Res . No . 100 Page 2 . RESOLVED , the governing Town Board does hereby approve and amend the agreement with the Community Dispute Resolution Center, Inc. to increase the total amount of compensation to be paid to the CDRC from no more than $950 . 00 per annum to no more than $ 1 , 950 . 00 per annum ; and be it further RESOLVED , the governing Town Board does hereby authorize and direct the Fiscal Officer to record the above said budget amendment to cover the additional contract amount for the year 1997 . MOVED : Supervisor Valentino SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, absent. Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk OFIp ti a TOWN OF ITHACA 2104�- 126 EAST SENECA STREET , ITHACA , N . Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting , 6/9/97 Agenda Item No. 26 Hiring Additional Highway Employees Resolution No. 101 WHEREAS, the need has been identified for additional personnel in the Highway Department to keep abreast of maintenance efforts, and WHEREAS, the Highway Superintendent has determined adding two additional laborer positions would help with the continuing maintenance needs of the Highway Department, and WHEREAS, there is currently sufficient monies within the personnel line appropriations in the Highway Fund to hire two additional employees, and WHEREAS, no new positions will need to be created through Civil Service for these said laborers, now therefore be it RESOLVED, on the recommendation of the Highway Superintendent and the Public Works Committee the governing Town Board does hereby approve the addition of two laborer positions as (C) classifications for the Highway Department. Councilwoman Grigorov SECONDED: Councilwoman Russell Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, absent. Carried unanimously. DATED: June 9, 1997 Joan Lent Noteboom , Town Clerk OF 1P 9 TOWN OF ITHACA ,�� ' 2104 126 EAST SENECA STREET, ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No. 27 Independent Auditor' s Report Resolution No . 102 WHEREAS , the governing Town Board has received the Financial Report for the year ended December 31 , 1996 from the independent auditing firm of Ciaschi , Dietershagen , Little , and Mickelson , Certified Public Accountants ; and WHEREAS , Town Law requires that the said report must be made available for public inspection at the Town Clerk' s office; now therefore be it RESOLVED , that this governing Town Board does hereby approve and accept for filing the Independent Auditors Financial Report for the fiscal year ending December 31 , 1996 ; and be it further RESOLVED , this governing Town Board does hereby authorize and direct the Town Clerk to advertise that the said report is available for public inspection at her office as prescribed by law. MOVED: Councilwoman Grigorov SECONDED : Councilman Conley Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk OF 1p F 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y o OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 28 Authorization for Award of Contract for the Construction of Transmission Main Repair. Resolution No . 103 WHEREAS , the Town of Ithaca has been authorized to be the Contracting Municipality for Construction of Transmission Main repairs near Slaterville Road by the S .C . L.I .W .C . ; and WHEREAS , funding for the repair will be provided for by the S .C . L . I .W .C . as a repair of Commission facilities ; and WHEREAS , the Town as agent for S .C . L. I .W .C . , the Town of Ithaca has solicited for and received bids for the Slaterville Road repairs on May 23 , 1997 ; and WHEREAS , the Town and S .C . L . I .W .C . have reviewed all bids and qualifications of the bidders and recommends that the low bid of $36 , 000 for the total project made by Rasmussen Gravel Products of Eadville , N .Y . is a qualified contractor; and WHEREAS , the S .C . L . I .W .C . has approved the expenditure of an amount not to exceed $40 .000 from the S .C . L . I .W .C . budget account SW8340 .221 , Maintenance B . P . Systems , to be paid to the Town of Ithaca for contract costs incurred for the repair of the Transmission Main at Slaterville Road ; and WHEREAS , the Town of Ithaca `1Vater Fund" accounting and budget records need to properly reflect the following 1997 budget amendment. Increase : Revenue F2379 SCLIWC = Slaterville $40 ,000 Increase: Appropriation F8340 .489 Master Meter $40 .000 The recording of this budgetary transaction provides direct tracking of both income and expenses for the Slaterville transmission line repairs ; now therefore , be it RESOLVED , that this governing Town Board approves , authorizes and directs the Chief Fiscal Officer to record said budget amendment to the Town accounting/financial records , and be it further i I TBMtg . 6/9/97 Res . No . 103 Page 2 RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes the award of the contract for the construction of transmission main repairs to Rasmussen Construction , Eariville , N .Y. , for the contract amount of $36 ,000 , subject to final approval of the contract documents by the Town Engineer and the Attorney for the Town , and be it further RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes the expenditure of an amount not to exceed $40 .000 , from the Water Fund line item appropriation F8340 .489 for contract costs incurred . MOVED : Supervisor Valentino SECONDED : Couniclman Klein Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff. Carried unanimously . DATED : June 9 , 1997 Joa ' Lent Noteboom , Town Clerk i OF 1p TOWN OF ITHACA � 21 o4� 126 EAST SENECA STREET, ITHACA , N . Y . 14850 � Y OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No. 29 Water and Sewer Benefit Assessment Refund Town of Ithaca Tax Parcel 161-2=5 Resolution No. 104 WHEREAS , Fleet Morse, President of the Lakeview Cemetery Co. , Inc. , has requested a review of water and sewer benefit charges for the Lakeview Cemetery to reduce benefit units assessed because of limited development potential and therefore limited benefit from the availability of water and sewer, and; WHEREAS , the Special Benefit Assessment Committee and the Town Engineer have reviewed the request for a reduction of water and sewer benefit units and have determined that the correct number of units for the parcel is 1 unit for water and 1 unit for sewer, and that the assessment for 1997 was for 7 .22 units for water and 7.22 units for sewer and has recommended that a refund is due for 6.22 water units in the amount of $497. 60, and that a refund is due for 6.22 sewer benefit units in the amount of $510 . 04, and WHEREAS, taxes have been paid in full for the affected tax parcel , now therefore be it RESOLVED, the Town Board hereby authorizes refunds of $497, 60 for water to be paid from Account F1032 and $510. 04 for sewer to be paid from Account G1030 to Lakeview Cemetery, C/O Isabelle Howland , P. O. Box 491 , Ithaca, New York 14850, MOVED: Supervisor Valentino SECONDED: Councilman Conley Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, aye. Carried unanimously. DATED: June 9 , 1997 a:2-'jux'V., Joan Lent Noteboom , Town Clerk OF I r 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 30 RESOLUTION APPROVING AMENDMENTS TO THE RESTRICTIVE COVENANTS OF THE EASTWOOD COMMONS SUNNYHILL HOMEOWNERS ASSOCIATION Resolution No. 105 WHEREAS , the Eastwood Commons Sunnyhill Homeowners Association has requested the Town of Ithaca approve certain amendments to the restrictive covenants governing the residential units in said development located off of Honness Lane , in the Town of Ithaca , Tompkins County, New York; and WHEREAS , copies of the proposed amendments have been provided to the Town Board and the Town Board has reviewed the requested amendments ; and WHEREAS , the Town Board is of the opinion that the proposed amendments are justified and consistent with the needs of the Homeowners Association and the Town of Ithaca ; NOW, THEREFORE, be it RESOLVED , that 1 . The Town Board hereby approves the amendments to the Declaration of Restrictive Covenants governing the Eastwood Commons Sunnyhill Homeowners Association , submitted to the Town Board for consideration at this meeting , which requested revisions , among other matters, alter the Declaration provisions relating to insurance and the circumstances under which future amendments to the Declaration will need approval of the Town Board of the Town of Ithaca; and 2. The Town Supervisor be and she is hereby authorized and requested to execute a copy of such amendments evidencing the approval of same by the Town Board , MOVED : Councilman Conley SECONDED : Councilwoman Grigorov ROLL CALL VOTE : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye. Councilman Wolff, aye. Councilman Klein absent during vote . Carried unanimously. DATED : June 9 , 1997 JcAnYent Noteboom , Town Clerk AMENDMENT OF DECLARATION OF COVENANTS AND RESTRICTIONS RELATING TO EASTWOOD COMMONS PHASE III SUNNYHILL SUBDIVISION TOWN OF ITHACA , TOMPKINS COUNTY , NEW YORK The undersigned hereby certify that they are , collectively , the owners of not less than 900 of the lots contained in the Eastwood Commons Phase III Sunnyhill Subdivision described in a Declaration of Covenants and Restrictions dated October 6 , 1988 , and recorded October 21 , 1988 in the Tompkins County Clerk ' s Office in Liber 32 of Miscellaneous Records at page 1099 . Therefore , in accordance with Article X . Section 3 of the aforesaid Declaration , the undersigned hereby amend the Declaration as follows . 1 . Article II is amended to add Section 6 as follows : " Section 6 . Rental of Residential Units . No person or entity owning more than one residential unit may rent out more than one residential unit and garage ( if any ) at a time . This Amendment shall not apply to multiple residential units acquired by owners prior to June 1 , 1997 . " 2 . Article IV , Sect _ on 14 is amended to read as follows : " Section 14 . Insurance Coverage and Insurance Assessments . The Board of Directors , or its duly authorized agent , shall have the authority to and shall obtain a blanket policy of insurance for all the buildings including all single family residential units and garages , and for all common area improvements including without limitation the mailbox gazebo , landscaping and driveway . The cost of such insurance shall be treated as an expense of the Association and included as part o = the annual maintenance assessment . The blanket policy will provide all risk insurance in the broadest coverage available on all the buildings and structures within. the Properties , excluding the contents thereof , insuring against loss or damage by fire or other hazards in the amount sufficient to cover the full replacement cost of any repair or reconstruction work in the event of damage or destruction from any hazard . At some time in the future , the Board of Directors of the Association may decide , in its sole discretion , by a vote of seventy- five ( 75 ) percent of the Board of Directors to require the individual owners to provide homeowner ' s policies on their own lot and improvements thereon ( in place of the blanket policy coverage described above for single family residential units and garages ) at their own expense , with the coverage and details of the policy being to the complete satisfaction of the Board of Di rectors insuri n-�. against loss or damage by fire or other azards in t e amount sufficient to cover the full reclacement cost of any repair or r 1 reconstruction work in the event of damage or destruction from any hazard ; if the Board of Directors ' so requires the individual owner to provide his or her own homeowners ' s policy and if the individual owner does not provide such policy then the Board of Directors , or its duly authorized agent , shall have the authority to and shall obtain insurance on such owner ' s lot and improvements thereon . Whether blanket or individual policies , such policies shall specifically cover each unit owner ' s garage . Such policies shall provide that insurance proceeds paid on account of loss of , or damage to , the real property shall be adjusted with the carrier ( s ) by the Association and shall be payable solely to the home owner ' s mortgagee , if any , and the Eastwood Commons Sunnyhill Homeowners Association , Inc . , as Insurance Trustee for the homeowner ( s ) . Such insurance proceeds shall be applied to repair or restoration of the property as hereinafter provided . All such insurance policies shall provide that coverage may not be cancelled by the carrier without first giving the Association and unit mortgagee , if any , ten ( 10 ) days written notice of cancellation . All such policies shall contain , if obtainable , a waiver of the right of subrogation against any unit owner , members of the unit owners family , the Eastwood Commons Sunnyhill Association , Inc . its directors , officers , agents , and employees , as well as waiver of the " pro - rata " clause . The Association shall also obtain a broad form public liability policy covering all common areas and all damage or injury caused by negligence of the Association or any of its agents , directors , officers , or employees in the amount of not less than one million dollars for each occurrence and such policies shall contain a waiver of the right of subrogation against members of the Eastwood Commons Sunnyhill Homeowners Association , Inc . , its directors , officers and employees . Premiums for insurance obtained by the Board of Directors on any individual residence and garage ( other than in the above blanket policy ) shall not be part of the common expense or, annual maintenance assessment , but shall be an expense of the owner ( s ) of the specific residence or residences so covered and a debt owed by such owners and shall be paid within twenty ( 20 ) days after notice of such debt and shall be collectible by any procedure permitted by the laws of the State of New York . In addition , if such debt is not paid within twenty ( 20 ) days after notice of such debt , such amount shall automatically become a lien upon such owner ' s residence and shall continue to be - , such lien until fully paid . This lien shall be subordinate to the lien of any first mortgage and shall be enforceable in the same manner as any lien created by failure to pay the maintenance assessments . - 2 - 3 ' Any owner may , if he or she wishes , at his or her own expense , carry any and all other insurance he or she deems advisable beyond that included in policies acquired or required by the Association . i In the event of damage or destruction by fire or other casualty to any property covered by insurance payable to the Association as trustees for the homeowner or under the blanket policy , the Board of Directors shall , with the concurrence of mortgagees , if any , upon receipt of insurance proceeds , contract to rebuild or repair such damaged or destroyed portions of the property to as good condition as formerly . All such insurance proceeds shall be deposited in a bank or other financial institution , the accounts of which bank or institution are insured by a Federal governmental agency , with the provision agreed to by said bank or institution that such funds may be withdrawn only by signature of a least one - third ( 1 / 3 ) of the members of the Board of Directors , or by an agent duly authorized by the Board of Directors of the Association . The Board of Directors shall obtain bids from at least two reputable contractors , and then may negotiate with any such con �� ractors who may be required to provide a full performance and payment bond for the repair or reconstruction_ or rebuilding of such building or buildincs . With res , ect to any deductible owing or in the event that =_ surance proceeds are insufficient to pay all costs of repairing and / or rebuilding to as good condition_ as fm orerly , the Board of Directors shall ! .= vv a special assessment , as provided in Article IV , Section 1 , against all owners of the damaged residences ( including garages ) in such proportions as the Board of Directors deem fair and equitable in the light of the damage sustained by suc:: residences to pay the deductible or to make up any deficiency . To pay any deductible or to make up anv deficiency for repair or rebuilding of any improvements i the common area , the special assessment shall be levied against all owners , in equal proportions or in proportion to the rate of payment of annual maintenance and special assessments whichever method of payment is de = ermined to be fairer under the circumstances by the Board of Directors of the Association . In the event such insurance proceeds exceed the cost of repair and reconstruc _ _ on , such excess shall be paid over to the respective mortgagees and owners in such proportions as the Board of Directors deem fair and equitable in light of the damage sustained by such residences . Such payments shall be made to all such owners and their mortgagees as their interests may appear . Notwithstanding the foregoing provisions of this Section 14 , it is = urther provided that the requirement for the maintenance of insurance cn_ a residence shall not apply to any residence accuir = Z by the Veteran ' s Administration or - ederal Housin_ c ?_dmini stration under a mortgage foreclosure during t :: e period of ownership by either of said Veteran ' s A=�Ul: istration or Federal . 3 . Housing Administration . " 3 , Article X , Section 3 is amended to read as follows : " Section 3 . Amendment . The covenants and restrictions of this Declaration shall run with and bind the land , for a term of twenty ( 20 ) years from the original recording date of this Declaration , after which time they shall be automatically extended for successive periods of ten ( 10 ) years . This Declaration may be amended during the first twenty ( 20 ) year period by an instrument signed by the owners of not less than ninety percent ( 90 % ) of the Lots , and thereinafter by instrument signed by the owners of not less than seventy- five percent ( 75 % ) of the Lots . Any amendment must be recorded . Any amendment to this Declaration at a time when thirty percent ( 30 % ) or more of the Lots are owned by the same owner , and any amendment at any time to Article X . Section 3 , shall be approved by the Town Board of the Town of Ithaca before becoming effective and before being recorded . " These amendments shall be effective as of the lst day of June , 1997 . Unit Name Signature Witness 30A Daryl Bem 30B Russell Davies 30B Patricia Davies 30C T . J . Paolangeli 30D Richard Rideout 30D Nancy Rideout 30E Thomas Ormond 30E Robyn Ormond 30F Kathleen Rasmussen 31A Helen Steh - 4 - Unit Name Signature . _Witness 31B Mark Kegelman 31C Linda Van Ness 31D Sen Wee Aw - 5 - The Town Board of the Town of Ithaca approved the foregoing amendments by resolution of the Town Board duly adopted at a meeting held June 9 , 19976 Dated . TOWN OF ITHACA By : Catherine Valentino , Town Supervisor STATE OF NEW YORK ) SS : COUNTY . OF TOMPKINS ) On this th day of 1997 , before me , came CATHERINE VALENTINO , to me personally known who , being by me duly sworn , did depose and say that she resides at 110 Eastern Heights Drive , Ithaca , New York , and that she is the Supervisor, of the Town of Ithaca , who executed the within instrument , and she acknowledged to me that she executed the same , and that such execution was on behalf of the Town of Ithaca and that the Town Board of such Town duly authorized such execution . Notary Public I fly OF IT� _ 9 TOWN OF ITHACA A� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 6/9/97 AGENDA ITEM NO . 31 AUTHORIZATION OF PAYMENT FOR TOWN OF ITHACA' S SHARE FOR JOINT LOCAL WATERFRONT REVITALIZATION PROGRAM Resolution No . 106 WHEREAS , the New York State Department of State Division of Coastal Resources and Waterfront Revitalization has approved a grant in the amount of $50, 000 to Tompkins County and the participating Cayuga Lake waterfront communities , including the Town of Ithaca , to prepare a joint Local Waterfront Revitalization Program ( LWRP ) , and WHEREAS , preparation of an LWRP will enable the participating communities to coordinate their planning for revitalization of the waterfront, protection of the scenic, recreational , and natural resources of Cayuga Lake and its waterfront, and the economic vitality of the area ; and WHEREAS , each participating community is responsible for contributing its local share toward the preparation of the LWRP , and the Town of Ithaca has agreed in concept to fund up to $ 10 , 000 as its local cash match ; and WHEREAS , a local cash contribution is necessary to hire a consultant to assist with the preparation of an LWRP ; and WHEREAS , Account # B8020 . 406 ( Planning Study) in the 1997 Town of Ithaca Budget includes sufficient funds for this purpose; NOW, THEREFORE , BE IT RESOLVED , that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $ 10 , 000 . 00 from Account # B8020 . 406 to be used for the preparation of a Local Waterfront Revitalization Program . MOVED: Councilwoman Harrison SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , absent; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff. Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk fly OFIr 9 TOWN OF ITHACA 044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 32 LOCAL WATERFRONT REVITALIZATION PROGRAM ( LWRP) OVERSIGHT COMMITTEE APPOINTMENTS Resolution No . 107 WHEREAS , New York State has approved a grant to Tompkins County and the participating Cayuga Lake waterfront communities, including the Town of Ithaca , to prepare a joint Local Waterfront Revitalization Program ( LWRP ) ; and WHEREAS , in order to oversee the work on the LWRP , Tompkins County has proposed the establishment of a Local Waterfront Revitalization Program Oversight Committee (or LWRP Oversight Committee) ; and WHEREAS , the LWRP Oversight Committee is proposed to consist of ( 1 ) a Steering Subcommittee , which would be responsible for executive level decisions , and members of which would be responsible for keeping their respective boards informed of the LWRP process , and (2 ) a Planning Subcommittee, which would be responsible for working with program staff and a consultant to address technical-level issues ; and WHEREAS , each participating municipality is being asked to identify two persons to serve on the LWRP Oversight Committee ; and WHEREAS , Tompkins County has requested that the Town Board of the Town of Ithaca appoint two representatives from the Town of Ithaca to serve on the LWRP Oversight Committee , one of which should be a member of the Town Board to be appointed to the Steering Subcommittee , and one of which should be a staff person or member of the Town Planning Board to be appointed to the Planning Subcommittee ; NOW, THEREFORE , be it RESOLVED , that the Town Board of the Town of Ithaca hereby appoints Carolyn Grigorov to serve on the Steering Subcommittee of the Local Waterfront Revitalization Program Oversight Committee ; and be it further RESOLVED , that the Town Board of the Town of Ithaca hereby appoints Jonathan Kanter, Director of Planning , to serve on the Planning Subcommittee of the Local Waterfront Revitalization Program Oversight Committee . TB Mtg . 6/9/97 Resolution No . 107 Page 2 . MOVED : Supervisor Valentino SECONDED : Councilman Conley Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilwoman Harrison, aye; Councilman Conley, aye ; Councilwoman Russell , aye . Councilman Wolff, aye. CouQ0.1 n ri Klein absent during vote . Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk OF 1p a TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No . 33 PUBLIC HEARING DATE- Amendment to the Zoning Ordinance Resolution No . 108 BE IT RESOLVED , the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the governing Town Board on July 7 , 1997 , at 6 : 15 p . m . , in order that the Town Board may consider an amendment to the Zoning Ordinance clarifying the applicability of R-30 regulations to non -agricultural activities in agricultural districts . MOVED: Supervisor Valentino SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye; Councilwoman Russell , aye ; Councilman Wolff, absent. Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk �zy OF I r _ 9 TOWN OF ITHACA � 126 EAST SENECA STREET, ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No . 34(a) =34(f) Consent Agenda Items Resolution No' s . 109 (a) = 109 (f) BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No . 34(a) through 34 (f) as presented on the individual resolution . MOVED: Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley , aye; Councilwoman Russell , aye; Councilman Wolff, absent . Carried unanimously . DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk i OF I T� 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 34 (a) Approval Town Board Meeting Minutes Resolution No , 109(a) WHEREAS , the Town Clerk has presented the Town Board Meeting Minutes for the regular meeting held on May 12 , 1997 , to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed the minutes for the said meeting ; now therefore be it RESOLVED , the Town Board does hereby approve and adopt the minutes for the regular meeting held on May 12 , 1997 , as the official minutes for the said meeting . MOVED : Councilwoman Grigorov SECONDED: Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff , absent. Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk OF1r 9 TOWN OF ITHACA 1 ,y 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 34 (b) Town of Ithaca Warrants Resolution No . 109 (b) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Ithaca Town Board hereby authorizes the payment of the said vouchers . General Townwide Vouchers : No . 1044- 1051 , $767 . 52 ; No . 1052- 1082 , $ 120990 . 85 General Outside Village Vouchers : No . 427=429 , $284 . 66 ; No . 430-450 , $ 13 , 535 . 09 Highway Vouchers : No . 649-683 , $21 , 149496 Water District Vouchers: No . 269-271 , $ 162 . 37 ; No . 273=285 , $ 199081 . 07 Sewer District Vouchers : No . 278-281 , $ 183 . 80 ; No . 282=296, $26 , 357060 MOVED: Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, absent . Carried unanimously. DATED : June 9 , 1997 M-,Vj ivk ovc - Joan Lent Noteboom , Town Clerk 9 TOWN OF ITHACA ,�,� �04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No . 34 (c) Bolton Point Warrants Resolution No . 109 (c) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Town Board hereby authorizes the payment of the said vouchers . Operating Fund Vouchers : No . 1910= 1922 , $57 , 526 . 34 No . 1923- 1979 , $539793 . 11 MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, absent . Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk i F 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y STOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No . 34 (d) Appointment Assistant Zoning Officer and Building Inspector Resolution No . 109 (d) WHEREAS , there is a vacancy in the position of the full-time Assistant Zoning Officer and Building Inspector; and WHEREAS , the Selection Committee interviewed candidates from the solicitation process as there was no civil service eligibility list; and WHEREAS , the Selection Committee feels Keith Christoffersen possesses the necessary skills and experience to satisfactorily perform the duties of this position ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the appointment of Keith Christoffersen as full time Assistant Zoning Officer and Building Inspector at 37 . 5 hours per week, charged to account B801 0A 00 retroactive to June 2 , 1997 . Per civil service requirement this is a provisional appointment pending successful completion of the next civil service examination for said position ; and be it further RESOLVED , the salary for the said position shall be approximately $27 , 500 , with an hourly rate of $ 14 . 10 . Full time benefits apply . Job classification " M " . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, absent. Carried unanimously. DATED: June 9 , 1997 Joan Lent Noteboom , Town Clerk OFIr F 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Item No . 34 (e) Establishment of NY State and Local Retirement Systems Standard Work Day Resolution No . 109 (e) WHEREAS , New York State and Local Retirement Systems requires municipalities to set a standard work day to report all employees participating in the New York Retirement System ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby set the following standard work day for the following classifications as required by the NY State and Local Retirement System . 7 . 5 hours e� r day 8 hours ep r day Director of Planning Town Clerk Director of Zoning and Building Highway Superintendent Bookkeeper to the Supervisor Director of Engineering Secretary to the Supervisor Deputy Highway Superintendent Deputy Town Clerk Working Supervisor Human Resource Specialist Heavy Equipment Operator Assistant Zoning Officer / Building Insp . Motor Equipment Operator Assistant Town Engineer Mechanic Assistant Town Planner Laborer (Park & Highway) Assistant to the Town Engineer Water/Sewer Maint . Supervisor Keyboard Specialist Engineering Technician Senior Account Clerk Typist Playground & Seasonal Worker Senior Typist Parks Maintenance Manager Cleaner Administrative Assistant Planner MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , absent . Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk OF 1P a TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 6/9/97 Agenda Item No . 34 (f) Appointment Human Resources Specialist Resolution No . 109 (f) WHEREAS , there is a vacancy in the position of the full -time Human Resources Specialist ; and WHEREAS , Judith Drake has successfully completed the 26 week probationary period required by Civil Service , and since there was no civil service eligibility list; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the appointment of Judith C . Drake as full time Human Resources Specialist at 37 . 5 hours per week , charged to account A1430 . 100 , effective July 1 , 1997 . Per civil service requirement this is a provisional promotional appointment pending successful completion of the next civil service examination for said position ; and be it further RESOLVED , the salary for the said position shall be approximately $28 , 800 , with an hourly rate of $ 14 . 81 . Full time benefits apply . Job classification "0" . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, absent . Carried unanimously. DATED : June 9 , 1997 „+ ' Joan Lent Noteboom , Town Clerk �1y OF 1p ` Y9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 4 044 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 6/9/97 Agenda Additional No . 1 Authorization for Checking Imaging Tompkins County Trust Co . Resolution No. 110 WHEREAS , the Tompkins County Trust Company has developed check imaging capabilities for their customers ; and WHEREAS , the Accounting Department has met with the Treasurer of the Tompkins County Trust Company to discuss and review this imaging format and the monthly check list that the Town of Ithaca would receive if the election to use such report for monthly reconciliation purposes was made ; and WHEREAS , the Accounting Department finds such product suitable for audit verification work, reconciliation functions , as well as minimizing file and document storage; and WHEREAS , acceptance of check imaging is consistent and compliant pursuant to Section 99-b , of the General Municipal Law of the State of New York; and therefore BE IT RESOLVED , that the governing Town Board does hereby authorize and direct the Chief Fiscal Officer to implement check imaging practices with the Tompkins County Trust Company as authorized by the statues , rules , and regulations of the State of New York under General Municipal Law, Section 99-b . MOVED : Councilwoman Russell SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, absent. Carried unanimously. DATED : June 9 , 1997 Joan Lent Noteboom , Town Clerk OF 1 ,% FINAL. _ 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING June 9, 1997 AGENDA 1 . Call to Order . 2 . Pledge of Allegiance . 3 . Report of Town Officials : a . Director of Engineering . b . Town Highway Superintendent . c . Director of Planning . d . Director of Building and Zoning . e . Town Clerk/Receiver of Taxes . f. Human Resources . g . Financial Report . 4. Report of Town Committees . 5 . Report of Tompkins County Board of Representatives . 6 . Report of Fire Commissioners . 7 . Review of Correspondence : a . Walter J . Wiggins , Turback' s Restaurant - Liquor License b . John C . Carey, State of New York Department of Public Service c . John A . Rapp , District Manager, United States Postal Service d . Stephen F. Whicher, Director, Tompkins County Division of Assessment e . Debra B . Gregg , Request for Appointment to Ethics Board 8 . 6 : 00 p. m . - PERSONS TO BE HEARD. 9 . 6: 15 p. m. = PUBLIC HEARING : To consider a , " LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" . TB Mtg, 6/9/97 Agenda Page 2 , 10 . Consider SEQR related to a , " LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" . 11 . Consider enactment of a , "LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" . 12 . 7 : 00 p . m. - PUBLIC HEARING : To consider an amendment to the , "ORDINANCE AMENDING AND RESTATING ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" , by prohibiting parking between the hours of 11 : 00 p . m . and 6: 00 a . m . , on portions of Penny Lane and Penny Lane Extension west of Lois Lane and Abbey Road , 13. Consider SEQR related to an amendment to the , "ORDINANCE AMENDING AND RESTATING ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" , by prohibiting parking between the hours of 11 : 00 p . m . and 6 : 00 a. m . , on portions of Penny Lane and Penny Lane Extension west of Lois Lane and Abbey Road , 14. Consider adoption of an amendment to the , "ORDINANCE AMENDING AND RESTATING ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" , by prohibiting parking between the hours of 11 : 00 p . m . and 6 : 00 a. m . , on portions of Penny Lane and Penny Lane Extension west of Lois Lane and Abbey Road . 15 . 7 : 25 p . m. - PUBLIC HEARING : To consider, "THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12- C OF THE TOWN LAW" . 16 , Consider SEQR related to , `THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW" . TB Mtg , 6/9/97 Agenda Page 3 , 17. Consider establishment of a, " PROPOSED WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA , TOMPKINS COUNTY , NEW YORK PURSUANT TO ARTICLE 12 - C OF THE TOWN LAW" . 18 . Consider approval of specifications , and authorization to accept bids for the construction of a WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITTED AREA - 1997- BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK PURSUANT TO ARTICLE 12 - C OF THE TOWN LAW , 19 . 7 : 30 p. m. - PUBLIC HEARING : To consider, "THE MATTER OF THE PROVIDING OF A PROPOSED SEWER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK PURSUANT TO ARTICLE 12 -C OF THE TOWN LAW" . 20 , Consider SEQR related to , `THE MATTER OF THE PROVIDING OF A PROPOSED SEWER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY, NEW YORK PURSUANT TO ARTICLE 12 -C OF THE TOWN LAW" . 21 . Consider establishment of a , " PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK PURSUANT TO ARTICLE 12-C OF THE TOWN LAW". 22 . Consider approval of specifications , and authorization to accept bids for the construction of a SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITTED AREA - 1997- BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK PURSUANT TO ARTICLE 12 -C OF THE TOWN LAW, 23 . Consider acceptance and approval of Town Justice Raymond Bordoni 's Civil Dockets . TB Mtg . 6/9/97 Agenda Page 4 . 24 . Consider approval of salary adjustments for certain employees based upon the job rate established in the Classification System . 25 . Consider amending the contract with the Community Dispute Resolution Center to increase services and compensation . 26 . Consider request by Highway Superintendent to hire additional employees . 27 . Consider acceptance and approval of Independent Auditor' s Report , 28 . Consider acceptance and award of bid on behalf of the SCLIWC for the construction of the Water Transmission Main Replacement at Slaterville Road . 29 . Consider reduction in the number of water and sewer benefit assessments for the Lakeview Cemetery. 30. Consider amendments to the restrictive covenants for the Eastwood Commons Sunnyhill Homeowners Association . 31 . Consider authorization for payment of the Town of Ithaca' s share of the Local Waterfront Revitalization Plan , 32 . Consider appointments to the Local Waterfront Revitalization Planning Committee . 33 . Consider setting public hearing date to consider an amendment to the Zoning Ordinance clarifying the applicability of R-30 regulations to non-agricultural activities in agricultural districts . 34 . Consent Items : Consider resolution approving and/or authorizing the following : a. Town Board Minutes = 5/ 12/97 . b . TOWN OF ITHACA WARRANTS . c. BOLTON POINT WARRANTS . d . Appointment Assistant Building/Zoning Officer . e . Establishment of NY State and Local Retirement Systems Standard Work Day. f. Appointment Human Resource Specialist . 35 . Consider EXECUTIVE SESSION . 36. Consider ADJOURNMENT. TB Mtg . 6/9/97 Agenda Page 5 , ADDITIONAL 1 . Consider authorization to implement check imaging practices with Tompkins County Trust Company. Agenda Item # 3a Town Engineer ' s Retort for 619197 Town Board Meeting DEVELOPMENT REVIEW Sanctuary Drive The developer has corrected surface drainage and has installed subsurface drains along back lot lines to facilitate foundation drainage . Constriction activity has caused some filling of road ditches and the Town Engineer will work with Highway Superintendent to ensure that the developer cleans the ditches prior to completion of mass site earthwork. Monitoring of drainage and sediment control measures will continue. Ithaca College Reviewed preliminary site plan submission for the proposed Ford Hall additions and final site plan submittals related J and M parking lot improvements . Drainage plans for the improvements have been reviewed and have been found adequate for the current projects . The site plan for the temporary classrooms for the HHSP have been approved and construction has been started on the foundation and utilities . The temporary buildings will be connected to the public sewer and will have water service from the Ithaca College water system . Ithacare Court Street Companies the, .General Contractor, has started site construction. Phase I erosion and sediment control improvements have been installed and mass earth work has been started . Relocation of the sewer main is scheduled to start mid June and the water will be installed after the sewer. The Contractor has been very cooperative and appears to be well qualified for the project. EARTH FILL PERMITS Five Mile Drive, Immaculate Conception Filling at the site has been primarily stockpiling of material from road base excavations . The contractor plans to remove stockpiled material as fill is needed on the project. The contractor is planning to use the site for dewartering and storage of material removed from the Flood Control Channel as part of the Corps of Engineer' s emergency rehabilitation project . After dewatering some of the silty sediments will be transported to the Buttermilk Falls State Park Play fields and the Treman State Park play fields to be used as a fine grading topsoil . The NYS Parks have submitted a site plan for each field that includes adequate sediment and erosion control plans for the park sites . Excess material will be disposed of on the Five Mile drive site . If the proposed fill volumes for the Five Mile Drive site exceed the original permit limits, the contractor will apply for a permit modification. The Town Engineer has been reviewing sediment and erosion control plans with the contractor as the work has progressed . Final grading and site restoration is expected to occur in the fall of 1997 . Sediment control fencing is being maintained around the fill area and The contractor has been keeping the road way clean. Town Engineer ' s Report 6 / 9 / 97 2 Ithaca Vol . Vets, Elmira Road The Association received site plan approval from the planning board on October 29, 1996 for an enlarged parking area on the property with additional fill to be placed . The Town Engineer is monitoring the project. The bulk of fill is in place with more select fill to be placed for final top and grading. Williams Glen Road A fill permit for approximately 200 cubic yards of fill has been issued for regrading a residential lot with imported material . Final grading and seeding of the site will be completed when weather permits. WATER PROJECTS The Town Engineering staff is continuing to work with the Bolton Point staff to implement the master metering program for connections to the water transmission main . Work has been substantially completed, with remaining work itemized on a punch list, including site restoration work being the major element to complete . The Town Engineer is continuing to work with the City Engineer and SCLIWC member municipal engineers on the engineering evaluation to include the entire water infrastructure for the area. Bench marking of the system models has been completed by the consultant and is being reviewed by the Town Engineering staff. The combined model is being used to develop an analysis of the system to evaluate various alternatives for more efficient operations . The Town Engineering Staff has prepared the plans for a replacement of the aging and inadequate water main that serves Buttermilk Falls State Park. , which includes a short extension from Rte. 13 to the Park along Buttermilk Falls Road. The replacement line will connect to the new watermain at the intersection of Buttermilk Falls Road and Rte. 13 and will run to the City line near Spencer Street, replacing a 6 " watermain that is over 70 years old . The Bids for replacement of 300 feet of the Transmission main near Slaterville road have been received and were opened May 23 . The low bid was $36,000, which is consistent with the Engineers estimate and a recommendation of award is before this Board for approval at the June 9 Town Board meeting. This is a S . C .L . I . W. C . project with the Town acting as the contracting agency for the Commission. Town Engineer ' s Report 6 / 9 / 97 3 SEWER Replacement of the controls for Forest Home pump stations number 1 & 2 was started on May 21 after the delivery of the new control panels . Town staff is installing this equipment with the assistance of a City maintenance technician and a local electrical contractor. Start up of the stations on the new controls is scheduled for June 5 , and the staff is looking forward to a significant amount of reduced maintenance time with the new controls . Installation of the monitoring station on Hanshaw Road has been completed including final site restoration and landscaping . Installation of this monitoring station is part of the North East Sewer rehabilitation plan which has been requested by the Village of Cayuga l-leights . The "Town Engineering staff has installed 3 portable flow monitors in mardioles on the Village line . Data collection has begun and flows will be monitored over an extended period of time to develop a database to identify infiltration problems in the Town system . The Town Engineering staff has completed plans for a short extension of sewer on Buttermilk Falls Road to serve the Buttermilk Falls State Park. This project has been requested by the Park as they plan to replace a septic tank system that serves the Bath House and Park Office . The current leach field is located adjacent to Buttermilk Creek. STORMWATER Development of the Town wide watershed evaluation is continuing . Base maps are being developed utilizing the digital planimetric map, , and field survey work started on May 7 and two field crews made up of the Assistant Town Engineer and five student interns started intensive work on May 23 . The survey crews will be working along the roadways and drainage courses in the Northeast area throughout the summer. BENEFIT ASSESSMENT The Benefit Assessment committee is evaluating the impact of the current benefit assessment on large parcels and is considering options to modify the assessment formula bases on current development potential . The county digital tax parcel maps have been provided to the Town by the county assessment office, and development of a database utilizing the GIS is proceeding . Town Engineer ' s Report 6 / 9 / 97 4 CAYUGA INLET RLAHABILI " 'ATION PROJI-XT I3Y US ARMY CORPS OF ENGINEERS The Corps of Engineers is planning to repair Cayuga Inlet Flood Control Channel from the State Street Bridge up to the drop structure and fish ladder. Work is proposed to include removal of approximately 100,000 CY of sediment, placement of rock rip rap bank protection and removal of gravel from the Coy Glen grade stabilization structures . A contractor has apparently been selected for the first phase of channel stabilization and the project was scheduled to begin in March. No work has been started to date. C:Ut U,t11M11EA10.11ERPT970i. RF_P Agenda Item 3b Highway Department' s Monthly Board Report, May 1997 Town of Ithaca Town Board, June 9, 1997 Highwa y Sp Superintendent Fred Noteboom, Gail Kroll, and Rich Schoch attended all the computer traimig classes offered on Windows and Microsoft Office Suite for a total of 18 hours of class time for each. The Highway Department worked for months putting underground . drainage on Brandywine Drive. During May, we finished this project by planting grass seed. Between Highway and Parks crews, we spent 128 hours of time and used 60 pounds of grass seed. Along with this lawn restoration, we worked on lawn repairs at Chase Lane and Eastern Heights Drive spending 32 and 18 hours respectively. The Highway crews continue to prepare Pennsylvania Avenue for paving. During May we worked 882 hours putting in approximately 220 feet of pipe, ditching, replacing catch basins, etc. The project is near completion, and we expect to pave both Pennsylvania Avenue and Kendall Avenue in June. The Highway crews started drainage improvements and driveway repairs at the Highway Facility this month This took a total of 80 hours this month. Along with this, we spent 860. 5 hours of time on General Repair work. This included hauling materials, fixing the swale at Dewitt Pond (so children cannot access the pond in this area), coordinating with Paul Cowles, Tompkins County Solid Waste, and Les Goehner, Tompkins County Probation efforts to dispose of garbage on Elm Street, assisting DEC 's Coy Glen Flood Protection Project by hauling creek gravel from the site, etc. We continue to utilize two employees to handle vehicle maintenance and repairs. This took 352 hours of time this month. Highway June Protects 1 . Start rebuilding Burns Way. 2. Pave Kendall Avenue and Pennsylvania Avenue. 3 . Prepare list of areas that need underground drainage. 4. Repave and ditch King Road West. 5 . Continue cleaning ditches. Lawn restorations and reseedings took 80 hours. These jobs included all water breaks from last fall and winter, Brandywine Drive drainage project, Chase Lane drainage project, and several sewer related sites. Park and trail mowing began in earnest. A total of 126 hours were required in May. Many Kiwanis baseball teams and youth soccer league teams are continuing to use Coddington Road play fields, Eastern Heights Park ball field, and Tareyton Park ball field We also installed new regulation-sized soccer goals and nets at the Tareyton field. Numerous tree and shrub planting projects were planned and started, requiring 82 hours. Sites included West Haven Road sewer line, Pine Tree road master meter building, Sandra Place Walkway, and Mumhaw Road sewer maniteruig station The exercise track at Dewitt Middle School was repaired with base gravel and the entire one half mile was resurfaced with fine gravel. This took 39 hours and included some lawn repair where work on the storm water retention pond fence tore up the lawn and trail edge. Regular maintenance tasks required 221 hours. June Parks Projects 1 . Begin roadside and right-of--way mowing program with boom mower (Tim Eighmey will be operator). 2. Continue regular park and trail mowing. 3. Finish up lawn jobs prior to the typical June 15, 1997, cut-off date for spring reseeding. 4. Continue tree and shrub plantings for Engineering and Highway projects. 5. Install (4) map and information display stands at the entrances to South Hill Trail. 6. Prepare for summer youth workers under (3) programs: Job Training Partnership Act (JTPA), Youth Employment Service (YES), and Youth Conservation Corps. (YCC). Agenda Item #3c Planning Director' s Report for Tune 9, 1997 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board . Ford Hall Addition and Expansion of J and M Parking Lots, Ithaca College The Planning Board granted Preliminary Site Plan Approval and approved a recommendation regarding Special Approval to the Zoning Board of Appeals at the May 6th, 1997 meeting for 1 ) a proposed 55,000 + / - square foot addition to Ford Hall to house additional classrooms, practice studios, rehearsal rooms, a 250 + / - seat recital hall, and other facilities for the Ithaca College School of Music; 2) a proposed expansion of the existing j Lot" parking lot from 160 spaces to 354 spaces; and 3) a proposed expansion of the existing "M Lot" parking lot from 198 spaces to 230 spaces, located on the Ithaca College campus, Residence District R-15 . Montessori School Addition, 120 East King Road The Planning Board granted Preliminary Site Plan Approval and approved a recommendation regarding Special Approval to the Zoning Board of Appeals at the May 6th, 1997 meeting for the proposed construction of a 1 , 180 + / - square foot classroom addition to the Montessori School, located at 120 East King Road, Residence District R-30. Russo Garden Center, 1059 Danby Road The Planning Board considered a Sketch Plan at the May 6th, 1997 meeting for the proposed construction of a retail garden center, to consist of a 4,320 + / - square foot store, 4,550 + / - square feet of greenhouses, outside nursery storage and display areas, parking and other appurtenances, to be located at 1059 Danby Road, Business District "C ". Suwinski /Nazer Subdivision, 1380 Mecklenburg Road The Planning Board granted Preliminary and Final Subdivision Approval at the May 20, 1997 meeting for the proposed subdivision of 0. 14 + / - acres from Tax Parcel No . 27- 1 46. 2 for sale to the owners of and consolidation with Tax Parcel No . 27446 . 1 , located at 1380 Mecklenburg Road, AG Agricultural District. Grigorov Subdivision, Coddington Road The Planning Board granted Preliminary and Final Subdivision Approval at the May 20, 1997 meeting for the proposed subdivision of 35 . 65 + / - acres from Tax Parcel No . 51 -1 -3 . 2, 72 . 1 + / - acres total, located on the northeast side of Coddington Road, for conveyance to the City of Ithaca for use as public park land, Residence District R-30 and CD Conservation District. This is part of the City' s Inlet Island Park substitution program, which has been approved by the State Legislature . Recommendation on Sign Variance, Evergreen Nursery School, 105 Dubois Road The Planning Board approved a recommendation at the May 20, 1997 meeting regarding a requested sign variance to permit an off-premises sign to advertise the Evergreen Nursery School, said sign to be located on the private property of another owner, located at 105 Dubois Road at the corner of NYS Route 96, Residence District R-30 . Recommendation to Town Board, South Hill Park Parcels The Planning Board approved a recommendation at the May 20, 1997 meeting regarding ( 1 ) the possible release of a parcel that was intended to be dedicated as a Town park in exchange for another parcel on owner' s land, and (2) location of a possible community park in the South Hill area . The original proposed Town park parcel, consisting of 1 .8 + / - acres, is located on East King Road adjacent to the Montessori School . The owner / agent for all of the parcels involved, has offered to dedicate 12.5 + / - acres of land, up front, for a Town-owned community park site. The tentative schedule to advance this proposal is as follows : June 17, 1997: Planning Board to consider Preliminary Subdivision Approval for three 2-lot subdivisions to split off the proposed park parcels for conveyance to the Town. July 7, 1997: Town Board to consider acceptance of location / concept of South Hill Park, and acceptance of the park parcels subject to contingencies / legal details, etc. July 15, 1997: Planning Board to consider Final Subdivision Approval for the proposed park parcels, subject to approval of legal and technical details by Town Attorney, Town Engineer, Town Highway Superintendent. 2 CURRENT PLANNING DEPARTMENT PROTECTS The following are significant accomplishments or issues that have been dealt with over the past month . SEOR Reviews for Zoning Board : Four SEQR reviews for the Zoning Board were completed: (1 ) request for special approval to reconstruct portions of Tower Road on the Cornell University campus, Residence District R-30 (Cornell University); (2) request for special approval and variances for exceeding maximum permitted lot coverage and to allow a 22 foot side yard setback (40 feet required) to enlarge the existing Montessori School, located at 120 East King Road, Residence District R-30 (Montessori School); (3) request for special approval to construct a 55,000 sq. ft. addition at Ford Hall (height variance also requested ) and expansion of Parking Lots "J" and "M", located on the Ithaca College campus, Danby Road, Residence District R- 15 (Ithaca College); and (4) request for special approval for placement of a 10,000 + / - sq. ft. temporary structure to be used for classrooms, located on the Ithaca College campus, Danby Road, Residence District R- 15 (Ithaca College) . Codes and Ordinances Committee : The Committee completed review of the draft of the revised zoning districts at their May 7, 1997 meeting. The draft is in the process of being distributed to other boards and committees for review and comment. An Executive Summary of the recommended zoning changes is also being revised to be sent with the draft. The Committee is moving ahead with reviewing remaining sections of the Zoning Ordinance . Sections on 'Procedures for Creation of New Zones" and "Site Plan Review and Approval Procedures " have undergone initial review. Sections on Special Approvals and Non-conforming Uses are tentatively scheduled for review at the June 18th meeting. COC meetings for the remainder of the year have been rescheduled from the 1st Wednesday of each month to the 3rd Wednesday of each month. Planning Committee: The Planning Committee is tentatively scheduled to meet on Monday, June 16, 1997. Several experts in the local agricultural sector are being invited to that meeting for a strategy session to discuss agricultural and farmland protection issues. The Committee is considering inviting farmers and agricultural interest groups to a public meeting to obtain input on possible measures to preserve important farmland and encourage farming within the Town. A date has not been determined . Park, Recreation and Open Space Plan Update : Three public information meetings have been tentatively scheduled for the following dates and locations. Tues ., June 10th, 7: 00 p. m. . South Hill Elementary School Weds ., June 18th, 7:00 p .m. : Northeast Elementary School Thurs ., June 26th, 7: 00 p . m. : Alternative Community School Notifications have been sent to the press, neighborhood associations, and numerous 3 organizations in an attempt to get good turnouts at these meetings . It is anticipated that some members of the Town Board, Planning Board and Conservation Board will attend and participate in each of the three meetings. An Executive Summary of the draft Plan has been prepared and will be available to those attending the public information meetings . Large size presentation maps have been prepared to illustrate elements of the Plan. Numerous slides of parks and open space areas in the town have been taken, and will be assembled in a short slide presentation for the public meetings . Town of Ithaca - Cornell Universi Transportation Committee : The Committee met on May 5th, 1997 to discuss the draft City of Ithaca Bicycle Plan, coordination of bicycle planning with Cayuga Heights, and follow-up discussions on possible East Ithaca Recreationway connections (including the possibility of a pedestrian / bicycle bridge over Cascadilla Creek) . A significant item of discussion was the Village of Cayuga Heights' proposed Triphammer Road improvement project. Brent Cross, Village Engineer indicated that the Village is in the process of designing a narrower road with curbing and sidewalk, but no accommodation for bicyclists . Based on Mr. Cross' s description, the Committee determined that there should be additional correspondence with Cayuga Heights officials regarding the need for bike lanes or other bicycle facilities . As a follow-up, the Chair of the Town' s Public Works Committee, the Director of Engineering, and the Director of Planning attended the May 19th meeting of the Cayuga Heights Board of Trustees to communicate the Town' s interest in coordinating bicycle route planning, in particular in relation to the Village' s planned Triphammer Road project. Several Village residents also spoke at the meeting and sent in letters in favor of including bike lanes . As a result, it appears that the Village Board is willing to consider including accommodations for bicyclists in some form, pending a closer look at the actual road project design. We hope to hear more from the Village in the near future . Northeast Subarea Study: The selection committee has narrowed the list of preferred consultants to a team of two (a public participation module consultant and a technical module consultant that did not submit their proposals as a team) . MPO staff has negotiated with those consultants to see whether this "new" team could revise their proposal scopes to fit within the project budget. MPO staff reported at the MPO Policy Committee on May , 20, 1997, that negotiations with the consultants lowered the estimated project cost to just $3,000 in excess of the original project amount ($100,000) . The MPO Policy Committee agreed that the $3,000 shortfall could be made up from funds in the MPO' s Budget. MPO staff will prepare a revised Scope of Services to send to the preferred consultants . It is anticipated that a July start date for the project is possible, although public forums and traffic counts would not begin until schools are back in session in September. Black Diamond Trail : Planning staff accompanied State Parks staff on a field trip on May 27, 1997 to look at possible trail alignments in the Inlet Valley area . Personnel: Karen McGuire has been hired as the new Senior Typist for Planning and 4 Engineering. Two Planning Interns have been hired for the summer - Ben Helber as a full- time intern, and Taber Sweet as a federal work study intern . Historic Preservation Conference , Albany, NY : The Director of Planning attended a conference in Albany, N .Y . on May 13, 1997, entitled "Government as Champion of Historic Preservation. " The conference was sponsored by the Preservation League of New York State. Speakers covered a range of subjects, including federal legislative priorities (ISTEA reauthorization and the Historic Homeownership Assistance Act), examples of local preservation efforts in Massachusetts, and examples of public- private preservation partnerships in New York State . Commissioner Bernadette Castro, NYS Office of Parks, Recreation and Historic Preservation, and Commissioner Alexander Treadwell, NYS Department of State, attended the conference, and participated in awards presentations and the panel on public-private partnerships . It was a very well attended and worthwhile conference . Conference materials are available in the Planning Department for anyone interested. South Hill Swamp Plant Study Follow-up : As a result of the Town Board' s approval at the May 12th meeting, the contract for the plant study follow-up has been signed, and Wesley and Ostman have completed the May site visits . Additional visits will be completed in June / July and August / September, and the final report will be presented later in September 1997. Inlet Valley Park Parcels : The County Board of Representatives has agreed to sell the two parcels in Inlet Valley off of Five Mile Drive to the Town (that were offered at auction several years ago ) at the originally agreed upon cost. Closing date and details remain to be worked out. The City has been informed of this, and has been asked to review the draft Agreement between the Town and City regarding the possibility of a future transfer of those parcels to the City. Ithacare - Trails : Planning staff accompanied Ithacare representatives on a walk of the site on May 30, 1997, to determine specific locations of public trails that were included in the approved site plan for the Ithacare project on Danby Road. Filename: 1 files\ townbd \ tpre0697.mem 5 TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF MAY 1997 YEAR TO DATE TYPE OF PERMIT ! YEAR # OF PERMITS AMOUNT # AMOUNT ; SINGLE FAMILY ATTACHED 19971 0 0 0 0 ! RESIDENCES 19961 0 0 0 0 ' ' SINGLE FAMILY DETACHED 1 1997 ' 1 234000 4 25300 , RESIDENCES 1996 I 100,000 2 136,000 ' — — 1997 ' 1 175 ,000 1 175 .000 TWO FAMILY RESIDENCES 1996 ; 0 15 2,274,930 19971 - - - . 2 � 3 ,700 8 54,9581 � ; RENOVATIONS 19961 1 3600 7 142. 738 ' _. -.- - -- ---- 1`-- ----- - --- - 3 ,000 2 - -- - — 5 .50I ;, CONVERSIONS OF USE -.19-96- 1. _ O --- - 192 . 75 .600 6 230.887 i ADDITIONS TO FOOTPRINT 1996 1 25,000 5 110.9291 1997 I 8,243 ,000 : 2 81443 ,0001 ( MULTIPLE RESIDENCES _ 19_96 0 0 0 — 0 1997 1 Valley Komers 11 walk in cooler and furnace 14,000 7 174,5001 ! BUSINESS 1996 1 -3 ,300 _ 7 — _488,438 ', j 19971 0 — -- 0 0 0 i GRICULTURAL 1996 .0 0 0 0 1997 0 0 0 0 NDUSTRIAL 19.96_, 0 — _ 0 0 - 01 I Montessori School convert residence to private school 125 ,000 1 IC install building sprinkler system 200,000 IC temporary modular classrooms. . "OT" 336.000 I CU water treatment plant upgrade l 10,869 1997 4 771 ,869 5 3 , 171 ,869 '1 ' EDUCATIONAL 1996 5 695547000 • 10 7,296,720 ; MISCELLANEOUS I Gas stove/fireplace 2,400 � 1 Pool 10,500 I Greenhouse -1 O�QQQ j 1997 3 22,900 18 153 ,566 1CONSTRUCTION 1996 4 — _ 36,290 13 96, 174 ' , TOTAL NUMBER OF 1997 16 9,3321069 53 12,662 ,280 PERMITS ISSUED 19961 13 6,754,590 59 10,54549291 , TOTAL FEES 1997116 5 ,965 53 9,360 RECEIVED 1996 13 61705 59 15 .235 Date Prepared: June 3 , 1997 Dani L. Holford Building/Zoning Department Secrctary - 2 - TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTI ] - 17 1 . 1 Sanctuary Drive - new two-farnily dwelling - temporary certificate for one unit. 2. 1257 "Crumansburg Road - fire alarm system for Broome Developmental. 3 . 296 Birchwood Drive North - new two-fiunily dwelling. 4 . 104 Rachel Carson Way - new two-family dwelling - temporary certificate f-or one unit. 5 . 105 Rachel Carson Way - new two-family dwelling - temporary certificate for one unit. 6. 1044 Danby Road - existing single-family dwelling. 7. 228 Forest Home Drive - repair roof and porch. 8 . 950 Danby Road (Axiohm) - renovate existing bathroom - temporary. 9. Snyder Hill Road (Cornell) - 1 ,500 square foot canine office building. 10. 229 Coddington Road - existing three-unit multiple dwelling. 11 . 235 Coddington Road - existing two-family dwelling. 12 . 913 Taughannock Boulevard - rebuild boathouse. 13 . 404 Teton Court - renovation of attic space to occupied space. 14 . 302 Muriel Street - new root. 15 . 1020 Ellis Hollow Road - existing 94 bedroom motel with accessory uses in 4 buildings. 16. Suite 513, East Hill Plaza - renovation to retail food tenant space. 17 . 16 Judd Falls Road (Courtside) - replacement of hot tubs/spas and renovate office space. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1997 - 55 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO- DATE, 1996 - 51 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 6 1 . 706 Elmira Road - sign violation - abated. 2 . 1559 Slaterville Road - building code - no violation found. 3 . Elm Street Extension and Coy Glen Road - property maintenance - abated. 4 . Fisher cemetery - Elmira Road - parking - abated. 5 . Kendall Avenue - till material - no violation found. 6. Troy Road and Whitetail Drive - building code - no violation found. From March 1997 : 1 . East Hill Plaza - building code - abated. 2. 1469 Trumansburg Road - property maintenance - pending. 3. 1415 TrutnanAurg Road - property maintenance - pending. From May_1995: 1 . 1152 Danby Road - zoning and building code - pending legal action. From March 1994 : 1 . 132 Forest Home Drive - building code - pending state hearing on 9/ 19/96 - variance granted - pending compliance with tire alarm. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1997 - 17 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1996 - 43 - ----- ---------- TOTAL FIELD VISITS THIS MONTH - 100 Uniform Building Code - 67 Local Law and Zoning Inspections - 23 Fire Safety - 4 ( 1 multiple dwelling 13 buildings, 9 unitsl, 2 churches, I motel [2 buildingsl ) Fire Safety Reinspections - 5 ( 1 restaurant, 3 multiple dwellings. I business) Fire/Emergency Occurrences - 1 Therm (spark ignition ) Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO 'DATE, 1997 - 424 TOTAL FIELD VISITS YEAR T DATE, 1996 - 449 - 3 - OTAL SIGN PERMITS THIS MONTH (Collegetown Bagels, Briar Patch Veterinary Hospital - 2 TOTAL SIGN PERMITS YEAR TO DATE, 1997 - 2 TOTAL SIGN PERMITS YEAR TO DATE, 1996 - 3 ZONING BOARD OF APPEALS I MEETING, d CASES, AGENDA AT'T'ACHED 4e TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNESDAY , MAY 21 , 1997 7 : 00 P. M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday, May 21 , 1997 , in Town Hall, 126 East Seneca Street, ( FIRST Floor, REAR Entrance, WEST Side) , Ithaca, N . Y ., COMMENCING AT 7 :00 P . ivl . , on the following matters : APPEAL of Cornell University, Appellant, Scott Whitham , Agent requesting a special approval from the Zoning Board of Appeals under Article V . Section 18 of the Town of Ithaca Zoning Ordinance, to be permitted to reconstruct portions of Tower Road on the G Cornell University campus, Town oflthaca Tax Parcel No . 67 - 1 - 10 . 2 , - 11 , and - 12 , Residence District R- 30 . 0 q APPEAL of the Nvtontessori School , Appellant, Peter Demjanec, R. A ., Agent, requesting a special approval from the Zoning Board r F of Appeals under Article V , Section 18 of the Town of Ithaca Zoning Ordinance, to be permitted to enlarge an existing elementary school located at 120 East King Road, Town of Ithaca Tax Parcel No. 43 - 1 -3 . 5 , Residence District R- 30 . Variances from Article 0 V . Section 21 and 22 of said Ordinance are also being requested to permit lot coverage by a building of 11275 % ( 10% maximum coverage allowed) and a 22 foot side yard building setback (40 foot minimum setback required) . A APPEAL of Ithaca College, Appellant, Robert J . O ' Brian, AIA ., Agent, requesting a special approval from the Zoning Board of Appeals under Article IV , Section 11 .3 of the Town of Ithaca Zoning Ordinance, to be permitted to build a 55 ,000 square foot building addition at Ford Hall and in connection with said addition, to expand parking lots "J" and "M" on the Ithaca College campus, Town of Ithaca Tax Parcel No . 41 - 1 -30 . 2 , 30 . 5 , and 30.6 , Residence District R- 15 . A variance from Article IV , Section 11 .6 is also being requested to allow said building expansion to have a building height of 84 + feet ( 36 foot maximum height allowed) . 4 ' APPEAL of Ithaca College, Appellant, Robert J . O ' Brian, AIA ., Agent, requesting a special approval from the Zoning Board of e Appeals under Article IV , Section 11 .3 of the Town of Ithaca Zoning Ordinance, to be permitted to place a 10 ,000 + square foot temporary structure to be used for classrooms on the Ithaca College campus, Town of Ithaca Tax Parcel No . 41 - 1 -30 .2 , Residence District R- 15 . 0 Said Zoning Board of Appeals will at said time, 7 :00 p .m ., and said place, hear all persons in support of such matters or objections thereto. Persons may appear by agent or in person . Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing . Andrew S . Frost Director of Building and Zoning 273 - 1783 y Dated: May 13 , 1997 Publish : May 16, 1997 Agenda Item No . 3(e) TOWN OF ITHACA RECEIVER OF TAXES May/June 1997 , Monthly Report Presented : TB Mtg . 6/9/97 1997 Tax Warrant - Town of Ithaca Total Town Warrant , Paid to Town Supervisor $ 39822 , 520 . 81 Miscellaneous Payments to Town Supervisor 2/5 Interest Receiver of Taxes Checking Account-Jan . $ 618 . 52 3/31 Interest Receiver of Taxes Checking Account- Feb . 2 . 14 5/7 Interest Receiver of Taxes Checking Account - March 2 . 43 April 9 . 10 6/5 Interest Receiver of Taxes Checking Account - May 9 . 56 Total Checking Interest to Date: $ 641 . 75 3/ 17 Installment Service Charge Fees $ 568 . 00 4/2 NSF Returned Check Charges $ 30 . 00 --------------------- - 4/3 . Interest & Penalties on Tax Bills - Feb . $ 11417 . 06 4/3 Interest & Penalties on Tax Bills - March 11430. 56 5/7 Interest & Penalties on Tax Bills - April 59238 . 40 6/5 Interest & Penalties on Tax Bills - May 59627 . 45 Total Int . & Penalties Collected to Date : $ 13 , 713 . 47 TOTAL MISC . PAYMENTS TO SUPERVISOR : $ 14 , 953. 22 Male Taxes Collected : $ 146 , 473092 Interest & Penalties Collected : ( Included above) $ 5 , 627 . 45 Notice Charge Fees Paid : ( Included above) $ 166 . 00 Receiver of Taxes - May/June Monthly Report TB Mtg . 6/9/97 Page 2 . 1997 Tax Roll Installment Payments Total Number of Installment Payments : 568 Total Collected - Installment Payments : $ 641 , 080 . 30 Total Collected - ($ 1 . 00 Fee Per Installment) : $ 568 . 00 Total Installment Service Charge Paid to Tompkins County Budget and Finance : $ 32 , 054 . 05 1997 In Lieu of Taxes Due : Groff Associates , Ellis Hollow Elderly Housing $ 11500 . 79 Ithaca Elm - Maple Houses , Inc . 89837 . 96 TOTAL IN LIEU OF TAXES DUE: $ 102338 . 75 Received : Groff Associates , Ellis Hollow Elderly Housing $ 279411 . 15 (Town Portion - $ 1 , 500 . 79 , School Portion - $ 19 , 812 . 87 , County Portion - $6097 . 99) * In Lieu of Tax from Ithaca Elm - Maple Houses , Inc . , West Village Place , is unknown until received in April/May. Payment based upon gross basic rents , calculated by HUD . 1997 Tax Warrant - Tompkins County Total County Warrant : $ 412049728 . 76 2/4 Payment : Tompkins County Budget & Finance - 115009000 . 00 2/6 Payment : Tompkins County Budget & Finance - 11000 , 000. 00 2/14 Payment: Tompkins County Budget & Finance - 40 , 000 . 00 2/28 Payment : Tompkins County Budget & Finance - 75 , 000 . 00 3/ 17 Payment Tompkins County Budget & Finance - 509000 . 00 3/31 Payment Tompkins County Budget & Finance - 25 , 000. 00 4/28 Payment Tompkins County Budget & Finance - 165 , 000 . 00 5/7 Payment Tompkins County Budget & Finance - 559000 . 00 BALANCE DUE TOMPKINS COUNTY: $ 192949728 . 76 **Total Collected for Tompkins County: $2 , 910 , 000 . 00 Receiver of Taxes . May/June Monthly Report TB Mtg . 6/9/97 Page 3 , Miscellaneous Payments To Tompkins Count 2/25 Installment Service Charges $ 329054 . 05 3/31 Interest - Receiver of Taxes Checking Account - Feb . $ 306 . 04 5/7 Interest - Receiver of Taxes Checking Account - March 53 . 51 5/7 Interest - Receiver of Taxes Checking Account - April 83 . 56 6/6 Interest - Receiver of Taxes Checking Account - May 28 . 91 Total Interest Paid to Date : $ 472 . 02 TOTAL MISC . PAYMENTS TO TOMPKINS COUNTY : $ 32 , 526. 07 Agenda No . 3 ( e ) FOnM No. 1002- N TOWN CLERK'S MONTHLY REPORT WILLIAMSON LAW BOOK CO., VICTOR, NY 14564 1OWN OF. ,,_ 1'fl1ACA NEW YORK (Month) MAY , 19 97 10 THE SUPERVISOR: PLnsuant to Section 27 , Subd. 1 , of the Town Lnw, I hereby make Ilia following statement of all lees and moneys received by me In connection with my ollicn, during the month above stated, excepting only such foes and moneys the application and payment of which are otherwiso provided for by law: LICENSE CAT EGOn Y_— _ NUMBER OF LICENSES SOLD on ISSUED COMMISSION COMMISSION TOTAL USED SENIOR (65 . I Mitilary Disrlbilily) FISIIING_ SEASON I ION 1 ING (Small Onmo) BIG GAME (Deer and Boni) TRAPPING BOWI IUNTING (Big Game License Required) MUZZLELOADING (Big Gama License Required) SPORTSMAN FISI ZING - 3 DAY JUNIOR TRAPPING (Under 16 yrs.) SPECIAL SECOND DEER PERMIT (See Big Game Guide) TURKEY PERMIT (Available IN DEC ollicos only) NON-RESIDENT FISH1140 - SEASON NON-RESIDENT HUNTING - SEASON (Small Game) NONRESIDENT BIG GAME (Deer ONLY) NON-RESIDENT FISHING - 5 DAY NON-RESIDENT HUN [ING - 5 DAY NUN-RESIDEN T MUZZLELOADING NON-RESIDENT DOW) ION I ING NON-RESIDENT BEAR TAG NON-RESIDEN T COMBINAI ION NON RESIDENT 1011KEY PEI IMI I (Avomea, m ur c ,dL,n ,nayl JUNIOR ATtCI IERY ( 14- 15 Yoars) -- LOSI LICENSL' (55 00 I'm Slang) Lust) — JUNIOR IIUNT114G ( 12. 15 Years) f 4rOO ADD - TOTAL COMMISSIONS r* f __.___ MarrlageLicenses No. q toNo. - 14 @ 8 75 $ _ 52_ 50- ____— Marriage Cerlllicatos @ --- --- __. Marriage Transcripts @ __2,_ Che�ks lelur11��1��5 ' Town Clerk 2 11 00 22 - 00 A 1255 TOTAL TOWN CLERK FEES . . . . . . . . . . . . . . . . . . . . . . . •2etUttlB'd ' C1iAi! k ' f � .$g . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 78 . 50 A 1010 - 1090 REAL PROPERTY TAXES $ —11_(10 Tlht"FCWKZx:)a %R$NAbM9* Sanford 1 1 . 00 A 2001 PARK and RECREATION CHARGES A 2110 ZONING FEES $ A 2115 PLANNING FEES $ A 2530 GAMES OF CHANCE TOWN SHARE . . . . . . . LICENSES FEE $ TOTAL A 2540 BINGO TOWN SHARE . . . . . . . . . . . . . . . . . . . . . LICENSE $-21ZS0_ FEE $ 11 _ 1R TOTAL 928 68 A 2544 ____ 1L - DOG LICENSE - �RAY6dJLAk®)N(itl2fA$Q_3450L�4- n to 3450165 -I1 @ $ 2 00 24 00 __5i DOG LICENSE. - *MRA1R61)L7lhiJd>tRR4&t 9Iak61 97 -7_Q0 to 97 -344 @ $ 9 QO 110 , 0(_) — yog_jmpQuIIdmetlt_Eeea - SPCA 60 - 00 A 2545 __ OTHER LICENSES A 2555 BUILDING PERMITS 'A 2590 _ OTHER PERMITS A 2055 MINOR SALES A 2770 OTHER UNCLASSIFIED REVENUES Tax Search 7 @ $5 . 00 35 . 00 —A Zoning Ordinances 6 @ $8 . 50 51 . 00 Subdivision Regulations 3 . 00 M e / •Dnies 28 . 30 E[Lumerntinn 67 Q $ 1 - 00 67 _ Of) TOTAL TOWN REVENUES TO SUPERVISOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S 696 . 48 Amount paid to SUPERVISOR for Games of Chance Licenses Amount paid Iat1j� 1itSltll� l�re'tlt �r��QTCS�res _ 326 . 25 Amount paid to D.E.C. for Conservation Licenses 43 . 00 Amount paid to COUNTY TREASURER for Dog Licenses 110 - 45 Amount paid to STATE HEALTH DEPARTMENT for Marriage Licenses 67 - 50 Amount paid to -D.ept- . AG lY Markets 1forAXWxoyXDbk3sta 36 . 00 Amount paid to Slate for Sales Tax on Sale of Dogs SPCA Contract 334 . 55 Received Payment of these amounts: TOTAL DISBURSED , S JUNE 3 _ _ l9 97 C � C�e . L� l�zMZrL :0' Supervisor STATE OF NEW YORK, COUNTY OF _Tompkitis , TOWN OF_I Hiaca Joan Lent Noteboom being duty sworn, says that a he Is the Clerk of the Town of Ithaca that the foregoing Is a full and true eletement of all Fees and Moneys received by her during the month above staled, ItIng only such Fees the application and payment of which are otherwise provided for by law. Me J. Sexton Subscribed and Sworn to before me this vLJ T ry (�trbllcr.Slate ot-NewI16et1(clark ��_'�_.__ 18 � Reglatrallon A01SA5044003 day of f d Injloga Count ' P Prepare In duplicate. Remit original to Supervisor, )stela copy for Clerk's Iecord, h-E xpires- '� TOWN BOARD MEETING JUNE 911997 AGENDA ITEM 3 (F) Human Resources Monthly Report for May 1997 Personnel : Jonathan Kanter, Mary Bryant, Daniel Walker and I interviewed 5 candidates from the Senior Typist eligible list acquired from the County Civil Service . As a selection committee we chose Karen McGuire as our first choice . Ms . McGuire started as of May 19 , 1997 , as the Senior Typist for Planning and Engineering . May 23 , 1997 , was Brian Cutler's last day as the Assistant Zoning Officer and Building Inspector. I received from the County the listing of applicants that had signed up to take the Assistant Zoning Officer and Building Inspector exam being offered in June . From the three applicants , Andy Frost interviewed Keith Christoffersen , and offered him the provisional appointment. Mr. Christoffersen will be starting as of June 2 , 19970 Supervisor Valentino , Alfred Carvill and I have been working together to create. a job title and job description for Mr. Carvill . The reason for this is because the title of "Secretary to the Supervisor ' does not fit the description of the job he is performing . As we are trying to stay in the realms of Civil Service we needed to establish a more specific job title and description that closely describes what Mr. Carvill does . The Engineering and Planning work study students have started their 8- 12 week summer position and workload . The summer Planning Intern , Benjamin Helber has also started his 12 week internship . Deferred Compensation : May 1 , 1997 , Joan Lent Noteboom , Town Clerk, opened the four deferred compensation proposals we received . I reviewed each proposal and made notes about the costs to the employees and the security of the investments . I quickly narrowed down the selection to two proposals ; The Copeland Company (state plan) and PEBSCO . We currently have the Copeland Plan . I set up an appointment for May 16 , 1997 , for the PEBSCO representative Suzanne Slimbaugh to come and do a presentation on PEBSCO . I invited all the employees who presently participate with Copeland to come to the presentation . I received a positive response from those present about Ms . Slimbaugh 's presentation . Mr. Carvill and I are doing a comparison sheet on Copeland versus PEBSCO , to outline their differences . 1 have also sent out a questionnaire to those present at the presentation for feedback on their feelings of one company versus the other if they got to choose which company to have . Personnel Committee Meeting May 20 , 1997 : The committee approved the April 15 , 1997 , minutes (see attached copy of minutes) . At the May meeting the committee considered the edited drafts of the "Appearance Policy" , "Employee Assistance and Ombuds Service Policy" , "Grievance Procedure" , and "Attendance at Town Sponsored Functions Policy" . All the above mentioned policies and procedures , except the Grievance Procedure , were approved by the committee . After a long detailed discussion the committee suggested some additional changes to the Grievance Procedure . This procedure will be edited and reviewed at the June Meeting . The committee also discussed the procedure of approving the Manual after they have reviewed all the sections . I gave a copy of the drafted working copy of the manual to the Department Head 's , Mr . Carvill and Kevin Kauffman , Executive Director of S .C . L . I .W .C . for their review. After the committee has a working copy they approve of they will send it on to the Town Board for comments and editing . At that point the working copy manual will be given to all the employees for review. Supervisor Valentino and the committee will host at least 2 open sessions for employees to comment on the manual . After the open sessions the committee will make their final changes and send the final draft of the Personnel Manual to the Town Board for final approval and an implementation date . Payroll : Supervisor Valentino notified DataRite Payroll Service of Central New York that their service would no longer be needed after May 30 . 1997 . Our first payroll with the in-house Williamson Law Book Company will be pay period 12 , pay date June 13 , 1997 . At the present time I have manually inputted payrolls' 1 - 11 into the in - house system . As I have been comparing reports from the two companies I have found more mistakes by DataRite than originally thought. I will be happy when we get the new system running and have accurate quarterly reports . Workers ' Compensation Premium : We have received our premium notice from the State Insurance Fund for the period of July 1 , 1997 through June 30 , 1998 . Our experience modification level has increased 27 points , however , we have received a discount on the Manual Rate , which equals an increase in the estimated annual State Insurance Fund Premium amounting to about $2370 . 1 have requested a quote from the Comp Alliance Group . The quote came in at $ 44 ,000. Even though this amount is less than the State Insurance Fund we will not receive a dividend from this company . In addition Comp Alliance quoted us based on a 2 % experience modification level that is 27 points less than our actual with the State Insurance Fund . At this point we have elected to reserve the right to terminate our coverage with the State Insurance Fund , but have not chosen to do so as of yet. The decision will be determined by Supervisor Valentino and I after reviewing both companies more thoroughly . Training/Seminars : I attended a luncheon put on by PrePaid Health Plan on their plans for the rest of 1997 and the beginning of 1998 . 1 also attended the Human Resource Association of Tompkins County's May luncheon on Workers' Compensation . NY State and Local Retirement System had a free short seminar on reporting that I also attended . Joy and I along with other employees of the Town started our computer training seminars at the TC3 extension center . These classes have been informative and greatly appreciated as we now have Microsoft Office installed on our computers and know how to us it. Human Resources Office : May sixth and seventh the Town sponsored a free blood pressure screening for any employee who wished to participate . We had a great turn out for this . Completed daily functions of the office including ; administering payroll , managing Insurance needs , working with Workers ' Compensation and meeting all requirements of Civil Service . Also performed requests of the staff and Department Heads . Respectfully Submitted by : V ' Judith C . Drake Human Resource Manager I FINAL Town of Ithaca Personnel Committee Meeting April 15 , 1997 8 : 15 a . m . At a regular meeting of the Personnel Committee for the Town of Ithaca , Tompkins County , New York held at the Town Hall Board Room there were present : Members Present : Supervisor Valentino ; Donald Tenkate , Working Supervisor and Betty Poole , Deputy Town Clerk , Members Excused : Councilman Conley and Councilman Wolff . Support Staff Present : Judith Drake , Human Resources Manager . Others attending : Kevin Kauffman , Executive Director , SCLIWC ; Dani Holford , Senior Typist - Zoning ; Stanley Schrier , Cleaner ; JoAnn Cornish - Epps , Planner . Called to order : 8 : 25 a . m . Agenda Item # 2 : Approval of March 18 , 1997 Minutes : Minutes were approved with no corrections or additions . Agenda Item # 3 : Staff to be heard . None . Agenda Item # 4 : Finish discussion of Dress Code Policy . Mrs . Drake read the appearance policy from the Personnel Manual of Rockingham County , Virginia . She questioned changing the title from Dress Code Policy to Appearance Policy since it was a softer title . Supervisor Valentino summarized that she is not looking for a rigid dress code for the Town . The only reason this policy was brought up , is because of Civil Service compliance . If the need came up to speak to an employee or discipline them for an on going appearance problem , the Town needs a policy in the manual that could be referred to as a basis for the discipline . Supervisor Valentino felt that the biggest issues brought up at the March meeting was : 1 ) who makes the decision of what is proper attire and 2 ) who enforces a dress code . A Dress Code , unfortunately , is subject to one persons perception of what it should be . Supervisor Valentino suggested she do a memo describing what her general feeling are , so that people will know what she expects as Supervisor . This memo would not be subject to any discipline , but used by employees as a basic guideline . However , if the Town is going to have a dress code , then the Personnel Manual should state how to address it . The manual should state the discipline that will apply . Supervisor Valentino , in regards to , one person ' s opinion versus another ' s , suggested having 2 to 3 Department Heads agree whether a clothing item is appropriate or not before anything is said to an employee . Mrs . Poole suggested having a dress down day . She also stated that jeans are not as offensive as some other clothing items . Mrs . Poole also questioned having the Department Heads confer with an employee about another employee ' s dress . Supervisor Valentino was not in favor of this . She thought it might cause ill will between employees . Supervisor Valentino asked Mr . Kauffman how a dress code is applied at S . C . L . I . W . C . He stated that they have no policy , however , the subject is on the performance evaluation form . Mrs . Drake stated she was looking to have the policy be more of a guidance of what will happen if an employee is told they have inappropriately dressed . Supervisor Valentino suggested the following process : 2 - 3 Department Heads meet and agree that an employee is inappropriately dressed . First offense : An oral warning is given with a warning notification form filled out as a record of occurrence . Employee is sent home to change without loss of pay . Second offense : The employee is sent home to change with loss of pay and an official written disciplinary warning signed by the employee and Department Head is filed in the employee ' s personnel file . Third offense : Employee is subject to the discipline and discharge policy . Mrs . Poole liked the wording of the Rockingham County , Virginia ' s appearance policy . The Committee decided to change title from " Dress Code Policy " to " Appearance Policy " . Supervisor Valentino and Mrs . Drake will draft an Appearance Policy for the next meeting . Agenda Item # 5 • Review of Working Copy of Personnel Manuale. Ombuds Service Section : Supervisor Valentino suggested putting the telephone number and address for the Service in a larger font and bold . Mr . Tenkate asked if Ms . Tischler will be coming out to meet with employees . Supervisor Valentino expressed that Ms . Tischler will be meeting with the Department Heads first . Mr . Tenkate suggested putting in the wording that there is no cost for this service to the employees . Employee Assistance Program : Mrs Drake asked whether the wording is correct since the Town doesn ' t pay for this service . Mr . Tenkate and Mr . Kauffman suggested combining Ombuds Service with the Employee Assistance Program as the title of " Employee Assistance and Ombuds Service " . This newly combined section will be drafted and brought to the May meeting for approval . Americans with Disabilities Act : Approved by committee . Pay Periods : Mr . Tenkate brought up the subject that some of the employees have requested to be paid every week . Supervisor Valentino said she doesn ' t want to sign pay checks every week . Supervisor Valentino likes to review pay checks and invoices so she has the knowledge of what is going on . She feels right now the Town is too small . Supervisor Valentino stated that this is not something the Town is looking at presently . Mrs . Poole stated the problems that have been occurring with payroll . There was some discussion of DataRite versus the Williamson Law Book Company ' s in house program . Mrs . Drake stated that this new program will allow reports to be printed before paychecks . Mrs . Poole asked to have the employee warned about changes in a pay check before pay date , if applicable , as a courtesy . Mrs . Drake stated that we are attempting to switch to an in house payroll by the end of May or the first pay period of June . Disciplinary Policy : Mrs . Drake is developing a discipline warning form to be used by Department Heads , Supervisor Valentino stressed that any disciplinary action is subject to the Grievance Procedure . Committee approved policy as written . Grievance Procedure : Changed wording in Exception paragraph . The wording of Step 2 was questioned . An employee can have the Ombudsperson or the Human Resources Specialist assist in writing the complaint . Supervisor Valentino stressed that she wanted the Personnel Committee taken out of Grievance Procedure . Supervisor Valentino did a scenario to figure out the best steps to follow . Wording for Step 2 and Step 3 edited . Mrs . Drake will draft procedure for reviewal at next meeting . Add a Grievance Form to exhibits . Termination of Employment : Committee approved . Time Cards : Mrs . Drake stated this is an added topic to the Personnel Manual . Committee approved the policy . Meal Period : Mrs . Drake stated this is an added policy to the Personnel Manual . Mrs . Drake stated by law a minimum of thirty minute lunch is required . Mr . Tenkate asked about emergencies , and stopping for lunch . Possibly quote law if any wording about emergencies and meal period . Break Periods : Mrs . Drake explained that this is a new policy for the Personnel Manual . Mr . Tenkate asked to have the word paid added . Wording approved by the Committee after adding " paid break period " . Attendance at Town Sponsored Functions : Mrs . Drake explained that this topic in the past has been a " hot topic " , so she suggests putting it as a policy in the Personnel Manual . Supervisor Valentino questioned wording about required time to stay at work . Mrs . Drake clarified why that issue was addressed , i . e . end of year party . Changed to " . . . they are required to stay on the job until the time the function is expected to end or the end of their regular shift ; which ever comes first " . All sponsored functions should have a specified start and finish time . Supervisor Valentino , thanked all present for the work being done to complete the review of the manual . Next meeting will begin with Employee Benefits section . Mrs . Drake will also bring back drafted sections worked on for final Committee approval . Meeting adjourned at 9 : 55 a . m . Respectfully? Submitted , AJud�ith C . Drake Human Resources Manager Next regularly scheduled meeting - May 20 , 1997