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Home My WebLink AboutTB Minutes 1997-05-12 TOWN OF ITHACA TOWN BOARD MEETING MAY 12. 1997 5 : 30 P. M . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York held at the Town Hall , 126 East Seneca Street, Ithaca , New York, there were present: PRESENT : Catherine Valentino, Town Supervisor; Carolyn Grigorov, Councilwoman ; David Klein , Councilman ; Ellen Harrison , Councilwoman ; Edward Conley, Councilman ; Mary Russell , Councilwoman ; John P . Wolff, Councilman . ALSO PRESENT: Joan Lent Noteboom , Town Clerk; John Barney, Attorney for the Town ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of Planning; Andrew Frost, Director of Building and Zoning; Alfred Carvill , Secretary to the Supervisor. OTHERS : Bob Romanowski , Ithaca Fire Department Board of Commissioners; Ira Goldstein, 154 & 155 Compton Road ; Tessa Flores , 154 & 155 Compton Road ; Aafke Steenhuis , 224 Bostwick Road ; Nancy Goody , 113 Penny Lane ; Ira Kamp , 114 Penny Lane ; Mary DePalma , 117 Penny Lane; Judy Long , 116 Penny Lane; Gregg Bell , 113 Penny Lane; Phil Zarriello , 1011 Taughannock Boulevard; Bob Demaiz, 112 Penny Lane; Tim Joseph , Tompkins County Board of Representative . CALL TO ORDER : Supervisor Valentino called the meeting to order at 5 : 36 p . m . , and led the assemblage in the Pledge of Allegiance . AGENDA ITEM NO. 7 - REPORT OF FIRE COMMISSIONERS : Robert Romanowski - The school district election is coming up . The School Board wants to raise taxes in general 3 . 4 percent, but the Town of Ithaca increase would be 5 . 5 percent. It would mean a $ 17 . 00 plus raise for the City of Ithaca residents, per $ 100 , 000 . 00 household ; and a $91 . 00 raise per household for the Town of Ithaca . The Town may receive complaints about the increase . A proposal is being developed by Lieutenant Tracy of the Ithaca Fire Department for special service fees to be charged to users for technical services , such as rope rescues , hazardous material incidences , and emergency medical services ( EMS ) . Fees would be charged under certain circumstances where the fire department arrives first on a scene . The fee would never be charged for fire suppression activities . Councilwoman Carolyn Grigorov - Does this also include repeated malfunctions of alarm systems? Mr. Romanowski- Yes . The proposal is only being discussed and researched at this point. There TOWN BOARD MINUTES 2 MAY 12, 1997 APPROVED - JUNE 99 1997 are many changes coming to the fire department because fire suppression is only five percent of the total activity of a fire department. Costs seem to be going up all the time . There needs to be other ways to pay for these services besides taking money from taxpayers . Councilwoman Grigorov - People might not call the Fire Department for hazardous conditions because they do not want to be charged for it. Mr. Romanowski - That possibility is part of the ongoing discussions , which will need to be worked out. A draft Hazardous Materials Joint Operating Agreement would be considered between the City of Ithaca and the City of Cortland . A proposal between the Cities would include a joint response agreement to provide, protection while reducing cost to the respective Cities . Discussion include mutual aid requests, personnel , training , organizations , physical examinations (for the people required to handle hazardous materials) , equipment, and cost sharing . In addition , other departments or agencies who wish to participate in the future would be included in these discussions . The Board of Fire Commissioners made a request to the City of Ithaca Common Council to reinstate , by referendum , the 77 elections . This would transfer responsibility from the Board of Public Works to the Fire Department the maintenance of fire department buildings and properties . This would include the South Hill and West Hill stations . A few years ago , the transfer was made from the Fire Department to the Board of Public Works and it is not working well . The Fire Department has budgeted all the items used . They want to be responsible for it. This is important for the Town of Ithaca because it directly impacts the cost the Town pays . The Town should have a more direct say in this issue . Supervisor Valentino - Would a letter from the Town supporting that those responsibilities not be transferred help? Mr. Romanowski - Yes . The letter could be addressed to Common Council , with the Fire Chief receiving a copy . The Fire Department has discussed training center improvements near the municipal golf course . This program would � be available for training both new volunteers and career fire fighters. There has been an ambitious proposal put forward to implement upgrades for hazardous material removal , new and improved fire fighting buildings, and training space ; but insufficient funding is the problem . There have been problems completing current phases and the options are to obtain additional financial resources by going from a local to a regional program , extend the phase work into 1998 , or cut back on the program . This is going to be an ongoing discussion that will impact the Town of Ithaca because any money spent on the Fire Department would impact the Town' s budget . TOWN BOARD MINUTES 3 MAY 129 1997 APPROVED = JUNE 97 1997 On Saturday June 7 , 1997 , the Career Fire Fighter Test will be available for anyone to take from the City of Ithaca or the Town of Ithaca . Anyone interested in taking this test should contact the City Personnel Office or the Fire Station . Councilman Edward Conley - Mr. Romanowski is an active member of the Veteran Volunteer Fire Fighters Association . The Town Board has a resolution to discuss whether to permit gambling in the Town of Ithaca , such as games of chance , bell jars , etc. What are the types of things the Veteran' s Association uses their funds for? Mr. Romanowski - Some of the money goes for a direct donation to the Ithaca Fire Department for equipment that fire fighters cannot buy such as safety blockers at the end of ladders on the trucks. Some money has been used for medical equipment for the Fire Department. AGENDA ITEM NO. 6 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES : Tim Joseph - The Ithaca Journal has addressed the issue of removing sales tax from clothes items with the cost estimates for doing that. There has been a drastic change in the estimates . The New York State Association of Counties did a study which revealed that sales tax money gets divided into categories such as apparel , hardware, car sales, and general merchandise . When the County did their estimates for apparel it looked as if the County would lose revenue . AGENDA ITEM NO. 9 - PUBLIC HEARING : TO CONSIDER AN APPLICATION TO CONDUCT AN EVENT ABOVE THE NOISE LEVEL PERMITTED UNDER THE TOWN OF ITHACA NOISE ORDINANCE : Supervisor Valentino opened the public hearing at 5 : 45 p . m . . The Town Clerk had proof of postings and publications . Aafke Steenhuis, 224 Bostwick Road - A wedding has been planned to be held in my back yard on June 21 , 1997 . The noise ordinance allows 60 decibels and it might be a little louder than that. The band would be informed to keep the noise level toned down . When my sister-in -law arrives from Sweden on May 28 , 1997 she would be speaking to the neighbors to invite them over after the ceremony. We want to be incompliance with the Town' s ordinance . Have the neighbors been notified of this meeting ? Joan Lent Noteboom - The Town notified every resident within 1 , 400 feet of the event site . Andrew Frost - Someone contacted the Building and Zoning Department from Culver Road behind the property in question. They had some concerns about the noise, and I suggested that they write a letter to the Town Board . Ms. Steenhuis - This is only going to be a wedding with a band , and it would not get out of control . TOWN BOARD MINUTES 4 MAY 12, 1997 APPROVED = JUNE 991997 Attorney for the Town , John Barney - How late would the band play? Ms . Steenhuis - The band should be done by approximately 11 : 00 p . m . or midnight. Attorney Barney - If the permit stated that the band could only play until midnight, would there be any problems with that? Ms . Steenhuis - " No . " Supervisor Valentino closed the public hearing at 5 : 51 p . m . , and brought the matter back to the Board . RESOLUTION NO. 75: Motion made by Councilwoman Grigorov, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca does hereby approve the issuance of a permit to Aafke Steenhuis, 224 Bostwick Road to conduct an event (wedding reception) on June 21 , 1997, that will have a noise' level above that which is permitted under the Town of Ithaca Noise Ordinance. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO 6 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES ( CONTINUEI : Mr . Joseph - The County based their sales tax revenue estimates looking only at apparel . A consultant mentioned that a substantial part of the tax under general merchandise that could be exempt under this State Law of 40 percent. Another part of the consultant' s study revealed that people not paying sales tax on clothing would have more disposable income which could be spent on other taxable items resulting in a certain amount of recovery. The recovery they were projecting seemed unrealistic. It seemed to look like all the money people received would be spent on taxable items . The result of the consultant' s study was that the impact would be three times what the County had projected . The County projected $ 1 . 2 million instead of their $400 , 000. 1 am not sure what that means for the Town . Supervisor Valentino - The Town' s biggest revenue resource is sales tax money , not property taxes . Councilman John Wolff - Is this being considered by the County Board? TOWN BOARD MINUTES 5 MAY 129 1997 APPROVED - JUNE 9, 1997 Mr. Joseph - Yes , but it is important to realize it is not in the County' s hands . It is in the State Legislature' s hands . Personally , it would not be going anywhere because it is too expensive for places like Westchester County and Monroe County. I do not think the State will do it statewide because they would not get support from those localities . I do not think it would be allowed by individual County's. At the last County Board meeting , I was asked to develop a resolution taking a position on this matter. I have no specifications so I have prepared three different resolutions. One saying do it, one saying do not do it, and one saying if you are going to do it, do it statewide. The Town Board agreed removal of sales tax on apparel items should be done throughout the whole State. AGENDA ITEM NO. 8 - REVIEW OF CORRESPONDENCE : A. NYS Department of Environmental Conservation ( NYSDEC) - See attached letter to Michael Barylski , Deputy Regional Permit Administrator for NYSDEC . Jonathan Kanter - This was a copy of a letter sent to NYSDEC on behalf of the Town Board and Planning Board in regards to the Cornell University Lake Source Cooling Project DEIS . The review was to determine whether the DEIS was adequate for acceptance by NYSDEC , and it was circulated for public comment. The DEIS looked adequately complete . AGENDA ITEM NO. 4 - PUBLIC ANNOUNCEMENT: ETHICS DISCLOSURE STATEMENTS : Supervisor Valentino - The Ethics Disclosure Statements are on file in the Town Clerk' s office. Some statements by some officials and employees have not been received . AGENDA ITEM NO. 10 - PERSONS TO BE HEARD : A. Nancy Goody, Six Mile Creek - Nancy Goody - I am not a single voice in this issue , since I am the Democratic Committee person for this area . It is appropriate for me to bring forth this issue for my neighborhood . I am talking about the Six Mile Creek gorge area . Residents living in the area of Commonland Crescent which extends to Penny Lane have a problem with kids entering the gorge at night. These young people light fires and scream as if they are literally being killed or raped . The noise is vicious , loud , and goes on at all hours of the night . There is drunkenness and drug usage happening in the gorge. They park on our lawns . They are drunk driving away from the scene . They are usually young people who come during the spring and summer when it is nice weather. Depending on where houses are individually sited some hear this noise more than others . Some residents have people parking cars on front lawns , or walking behind houses or between houses. It depends on how the houses are located , but we are all effected by it. TOWN BOARD MINUTES 6 MAY 129 1997 APPROVED - JUNE 9, 1997 What to do? The logical thing would be to call the police , but there is not a Town police force , so the Sheriff' s Department or the State Police need to be called . For the past three years , several of the residents have 'called these law enforcement agencies at different times , but it does not get us very far. Councilwoman Grigorov - Do the police come? Ms. Goody - No , they did not come one time , I was told there was a big party in Lansing and that took priority. This is a problem , why doesn 't the Town have their own police? I understand that the State Police actually showed up last Thursday and staked out the area because they knew it was going to be an issue tonight. Supervisor Valentino - I have talked to the State Police . Ms . Goody - This is the first time, in three years, that the police showed up and got a sense of what happens on this road,. We know some fires have burned all night because after a party a neighbor found a fire at 6 : 00 a, m . . This is really a problem . We all chose to live there because it is a very beautiful natural area and it affords certain green space benefits . Councilwoman Grigorov - What is the ownership of the land? Ms. Goody - It is a City reservoir, so if people look at the sign they assume they should call the City Police , but that is not the way it works . The City Police does not have jurisdiction . Part of the gorge is really in the Town of Ithaca . There is lack of cooperation and coordination for law enforcement. In 1996 , the City of Ithaca Department of Public Works ( DPW) passed a resolution stating that it was illegal to park or trespass there from 10: 00 p. m. to 4: 00 a . m . as a request of the Six Mile Creek Commission . Based on that resolution , that is what should be done . The City has an ordinance stating that it is illegal to be there , and there is a sign . I am not sure if the Town of Ithaca needs to pass a resolution . It seems that there are two issues . . One is , if it is not illegal to be there, it should be . If it is a natural area there is no reason why someone needs to be there after 10 : 00 p . m . There is no reason to encourage this . State Parks close at 10 : 00 p. m . , then this natural area should be closed . If it is illegal , then it should be enforced . Enforcement could be done several ways , such as stake outs in the area . Police should not ignore calls from the neighborhoods , and road blocks could be set up for drunk drivers . The neighbors have signed a petition to encourage the Town Board to act on these ideas . One of them would be to make it illegal to park on Penny Lane . We do not want to suggest that because then there would be no parking for the visitors . The people partying would just move to the next TOWN BOARD MINUTES 7 MAY 12, 1997 APPROVED - JUNE 9, 1997 portion of Penny Lane or Route 79 , to park if the Town makes it illegal to park on Penny Lane. A check point could be set up at the entrance of Commonland to check everyone driving into the neighborhood after 10: 00 p. m . . Unless there is some enforcement on this issue we will be coming back again . Councilwoman Grigorov - I did not realize this problem was going on . Is this area where the fights were happening ? Ms . Goody - Yes . That is one time I was gone from my home . Anytime I have called the police about the noise, I was lucky if approximately an hour later they would patrol the neighborhood . The police do not get out of their cars or walk the paths . There needs to be a better solution for enforcement because right now it is not working . Councilman David Klein - How many cars usually park in this area? Is there a culAe-sac or turn around at the end of Penny Lane? Ms. Goody - No . There is a place for cars to park and they walk down into the gorge. Councilman Klein - What time do cars start parking there? Ms . Goody - Approximately 10 : 00 p . m . Councilman Conley - Are the cars only parked there on Saturday nights? Ms . Goody - Fridays and Saturdays mostly , and sometimes on Sunday in the summertime . Councilwoman Mary Russell - Are these cars constantly there if the weather is good? Can you count on them showing up? Ms. Goody - Yes, especially on the warm days . The neighborhood residents have to clean up after them as they leave garbage on the ground . The neighbors need to keep the area clean and safe for the children to play outside . Supervisor Valentino - Discussions with Captain Foley of the State Police revealed that he was willing to work with the Town . Captain Foley is aware there is a problem . The State Police are willing to try and resolve this problem . Captain Foley stated that when they receive a call and there is not a higher priority, they would respond . It is their responsibility to respond to all calls . I have not talked to the Sheriffs Department yet. This seems to be an ongoing problem . The property is owned by the City of Ithaca , but it is in the Town of Ithaca . The City does have an ordinance stating there is to be no trespassing after 10 : 00 p . m . Councilman Conley - Is there anything keeping the Town from declaring this a park? TOWN BOARD MINUTES 8 MAY 12, 1997 APPROVED - JUNE 911997 Supervisor Valentino , - This is a water shed area . If there is an ordinance , and if it is posted , the State Police could enforce it? Attorney Barney - I am not sure if the State Police could enforce an ordinance that was adopted by the City just becauseithe Town owns the property . Councilwoman Russell - In past discussions with the State Police, if an area was posted , they could enforce no trespassing? Councilwoman Grigorov - At that time, discussions were focused on vandalism on the trails . Councilman Klein - If the area is properly posted , the police could arrest people . Attorney Barney - The police could enforce the Noise Ordinance . Councilman Klein - If the Town Board were to consider a partial ban on parking after a certain time cars could be towed . Then people would realize they cannot enter this area . But if residents of Penny Lane have guests after the specified time they could be at risk of having their cars towed . Ms. Goody - Parking signs in the area are not beautiful things to look at, but if they need to be there then they should be : installed . This is really an enforcement issue. Councilman Wolff - I think there needs to be a stake out in this area . I do not know how the State Police and Sheriffs Department feel about this residential area as a priority . They have other things that they need to work on. A well planned stake out would show the offenders that we mean business . Why is this discussion not talking about using the City Police force? Supervisor Valentino - Because they do not have any jurisdiction . Male in Audience - With Memorial weekend and the Fourth of July coming soon , there would be partying and camping going on in this area all night long . Councilwoman Ellen Harrison - That would be the best time to get the attention of the police . Councilwoman Russell - If the police knew about the Town' s concerns , and that was a targeted weekend they might want to have extra personnel to deal with it. Councilman Wolff Is there a way to deputize City Police Officers and Sheriff Officers for these purposes? It seems the City Police Force would be the appropriate people to handle this area. Ms . Goody - There is a Gorge Ranger whose responsibility it is to catch people who are swimming or who drive motorized vehicles in the area . Last year, an ex-State Police Officer did that. I was told that the Ranger was the person who was supposed to be catching these people , but it has not TOWN BOARD MINUTES 9 MAY 129 1997 APPROVED - JUNE 99 1997 been followed up on . Councilwoman Harrison - Was that officer deputized? Ms . Goody - He worked for the City Police Department. Councilwoman Russell - Does this officer have the authority to issue tickets? Councilman Klein - Yes , appearance tickets . Ms . Goody - The Sheriffs Department told me last year that they were responsible for issuing tickets for motorized vehicles and appearance tickets for other things . Attorney Barney - The Sheriff' s Department is under some stress financially, but they could authorize someone to patrol the area. The Town could ask the Sheriff' s Department to authorize a person to patrol the area for a few nights with the Town underwriting the cost for the overtime for the Sheriffs deputies . Supervisor Valentino - I could explore these things further with the State Police and the Sheriff' s Department to see what could be done . Mrs . Noteboom - There are New York State Department of Environmental Conservation Officers who can write tickets . Attorney Barney - They can only write tickets for the environmental laws . Ms . Goody - It is not a camping ground , but people have used it as one . Fires are prohibited according to the Six Mile Creek literature , as well as camping , dumping , drinking alcoholic beverages, and noise control . Another issue that everyone is concerned about is that kids throw firecrackers . It is hard to distinguish those from the sounds a firearm makes . Supervisor Valentino - I will discuss this matter further with the State Police and the Sheriffs Department. Ms. Goody - The neighborhood would appreciate any assistance the Town could give . We have several petitions signed by residents of the neighborhood to present. Gregg Bell - The petitions represent eight home owners who are not here tonight, and four home owners who are represented . There are 12 households being represented in this area , so there is a high percentage of people in this area who are letting the Town know their concerns . One of the neighbors who signed the petition is involved in the Commonlands Condo Association . The Association is meeting tonight , and they want to know what the Town Board has to say about TOWN BOARD MINUTES 10 MAY 12, 1997 APPROVED = JUNE 9, 1997 this issue . The Association members would be happy to come and express their concerns. One of the Association members , witnessed fires still burning in the gorge in the early morning . Newspapers were used as torches to illuminate the pathways . As the torches burned down to a point where they could not be held they were dropped at various points along the trail . The idea of forest fires burning down our houses is not a small issue. There are fires occurring in the woods on the trail approximately 200 feet from the houses . We have all seen pictures of houses burning down from forest fires , and I do not see it as a remote possibility here. This same person also mentioned that some mornings there are people sleeping in the' gorge. Recently, they noticed a young man walking around incredibly dazed . They were convinced he had used drugs all night. Not only could he be dangerous to other people, but certainly to himself. This area is dangerous to walk in at certain places because of the cliffs . This kid could have easily fallen over the dam or one of the other steep spots and seriously injured himself. Supervisor Valentino - I will contact Ms . Goody after I gather more information on this issue . AGENDA ITEM NO. 10 - PERSONS TO BE HEARD (CONTINUED ) : Ira Goldstein - Tessa Goldstein and I own land on East Compton Road and East King Road . This morning I delivered a letter to Mr. Walker and Ms . Valentino about the sewer benefit taxes paid on our land on East King Road . Mr. Goldstein read a prepared statement to the Town Board - See attached letter. Councilwoman Grigorov - The sewer in that area does not go down both sides of the road . Mr. Goldstein - I am not sure about that, but in terms of the sewer being considered available, it does not benefit us . Mr. Walker - This was a single lot that was subdivided last June . Lots # 1 , #2 , and #3 were small individual lots subdivided from lot #4 . Sewers are generally built on one side of the road or the other. In some cases, the Town does have the sewer lines on both sides of the road depending on the topography of the road . In this4particular area , the sewer has been extended along King Road by the developers in short sections. When the Town builds a new sewer the Town would provide, as part of the construction , one service at that time for each existing property. Normally , at the time of construction we provide services to lots on both sides of the road . In this particular case , since the developer built1the sewer, the Town did not put the sewer across . The benefit assessment formula assumes a sewer along a public right-of-way is accessible to properties on both sides of the road . Generally, the Town has allowed people with new subdivision lots to make a connection , at their cost, to the existing sewer. In some cases , the Board has considered extending the sewer across the road for existing lots . This particular lot has such a high benefit assessment because it is large . If access does not require crossing another private TOWN BOARD MINUTES 11 MAY 129 1997 APPROVED - JUNE 99 1997 property which requires an easement, there is no reduction in the benefit assessment formula. We are looking at the formula for large lots and the impact on open space . Councilman Klein - Does this lot have approximately 13 units? Mr. Goldstein - It has 13 . 23 units . Supervisor Valentino - This has not been looked at by the Benefit Assessment Committee yet. The committee will be reviewing this complaint and contacting Mr. Goldstein and Ms . Flores , Mr. Goldstein - Even if the sewer is considered available it would be a great expense to look into it. We are not planning to have a large number of units on that land . There are three lots in front that are R-30, and the rest of the land would have a conservation easement so there would be no development . The tax rate is uniform throughout the County . The sewer line is on the other side of the road, yet the rate we are being charged is the same as for the people on the other side of the street who do not have to pay $ 101000 to get the sewer across the road . This seems unfair. I also question the definition of availability being used in this instance . Supervisor Valentino - The Town is looking at the whole benefit assessment formula as to how it has traditionally been done . It is under review with a special committee at this time . The Committee is aware that there are things that do not seem fair. I will let you know what happens after the committee finishes their findings . AGENDA ITEM NO. 10 --PERSONS TO BE HEARD - SIX MILE CREEK PETITION (CONTINUED) : State Police officers have arrived . The Town Board appreciates their coming tonight. They are aware of what has been happening on Penny Lane , and in the gorge . They are willing to help resolve these issues . Ms . Goody - The residents of Commonland Crescent have concerns about the parties that go on late at night in the gorge . There are concerns such as fire , drunkenness, drug use, parking on property, and destroying property. There are questions of who should be enforcing the law in this area because it is the City' s property in the Town of Ithaca watershed district. This will be the fourth summer that this has happened , and we would like to take care of it right now. People have already had one party in the gorge this year. We expressed our concerns , and when we call for help someone should respond . We would like to know if the ordinance making it illegal will be enforced . Captain Foley, New York State Police - It is a difficult situation in this area . There are some things that could be done, one is to call us . This is not an easy situation for us to rectify. Stake outs are all very good , but I only have a limited number of officers . I was thinking that we could be TOWN BOARD MINUTES 12 MAY 12, 1997 APPROVED - JUNE 911997 proactive , and try tol keep people from going in at certain times of day . It means that everyone would need to be flexible for it to work. We have learned that if you require people to spend money for fines that usually the best cause . We have installed signs for no parking in other areas . However, there are friends and relatives visiting where there is already limited parking space . No parking signs could be made for after a certain time of night. We could enforce no parking after certain hours . Those vehicles would be ticketed first, and then the cars could be towed . A towing fee would be approximately $50 . 00 . If we did that and we were proactive , every time there was a problem with someone parking , we could patrol the area and ticket those cars. No parking signs do not need to be every 50 feet, they could be placed at the entrance of the roadway. Sergeant . Rudd is in charge of all the State Police Troopers in Tompkins County. I am his boss. It is not an easy thing once people enter the gorge. It would be a hard decision to send any trooper in for them in the middle of the night when it is like a maze . There is a limited group of troopers on duty at night. If the neighbors called us when the people were coming out we would arrest them for trespassing . If they are under 16 year of age they cannot be arrested , it would only be a violation . It has to be a crime to arrest a juvenile . We are willing to work with the residents on Penny Lane . Perhaps no parking signs would be the best answer. Councilman Wolff - Could a permit system be set up to enter that area? If not, then no parking signs would be the best way. Whatever efforts the police make to show up in the area will help the residents feel better. If the police do not show up the area will grow in reputation as a great place to go in the summers . Having the police show up just one night would be a great deterrent to people being there . Captain Foley - Periodically , some troopers could be sent into the gorge . Who owns the gorge area? Supervisor Valentino - The gorge is in the Town of Ithaca, but is owned by the City of Ithaca . Ms. Goody - The area is posted by the City , it is illegal to be in there after 10 : 00 p . m. . Technically it is the Town' s responsibility. Attorney Barney - 'The City Police do not have the authority to enforce the law in the Town of Ithaca . Where does the parking occur? Is there an emergency access roadway? Ms . Goody - Yes. It comes between two clumps of houses in Commonland off of Penny Lane . The offenders park on Penny Lane . TOWN BOARD MINUTES 13 MAY 12s 1997 APPROVED - JUNE 9, 1997 Captain Foley - It appears that every sign says City of Ithaca. My opinion is that if the City owns the property , then the City Police have jurisdiction there . Sergeant Rudd - For example , the Syracuse Airport is by owned the City of Syracuse which is patrolled by City Police . Councilwoman Russell - Could the Town legislate the authority to the City officers to patrol and enforce the law in this area? Attorney Barney - The Town could try . Councilman Wolff - The Gorge Ranger patrols in the daytime to discourages swimmers , but he does not work at night. Ms. Goody - If Penny Lane is marked no parking , the kids could park further up and walk through . When the police respond they cruise the area , but they do not get out of their cars . I feel that the police need to get out of their cars and walk through the area . I do not think the no parking signs would work alone. Captain Foley - What could my Troopers arrest them for? Ms . Goody - It is illegal to be there after 10: 00 p . m . It is posted . Captain Foley - I would like something from the City of Ithaca stating that, if that is the case. There are rules for posting no trespassing signs . Ms . Goody - It is also illegal to have fires in this area . Drinking and drugs are illegal , and these things go on . Residents of Penny Lane have to deal with the noise, screaming , and fire crackers. At what level is that illegal , what level would not need the State Trooper' s attention ? Captain Foley - It is illegal at several levels , but I do not know how often this happens . How often does this happen during the summer time? Ms . Goody - Almost every weekend when the weather is good . Memorial Day and the Fourth of July are coming , those are the worst times . Supervisor Valentino - What about no parking from 11 : 00 p. m . to 7 : 00 a . m . ? Then people who live there would know that if there is a party in the gorge the State Police would be there at 11 : 00 p. m . to ticket cars . No parking signs could be installed to cover those hours . This would be a start to the problem . Councilman Wolff - Why can 't the Town do residential permit parking? TOWN BOARD MINUTES 14 MAY 12, 1997 APPROVED - JUNE 911997 Supervisor Valentino '- The summer would be over before the legislation is passed because of legal requirements of adoption . How long would it take the Town to get the enforcement of no parking from 11 : 00 p . m . to 6 : 00 a . m . in that area? Attorney Barney - A public hearing and an ordinance could be set up for the next Town Board meeting . Supervisor Valentino - I will discuss this with the City of Ithaca and contact Captain Foley and Ms . Goody on what happens with these discussions . RESOLUTION NO. ,76 : Motion made by Councilwoman Grigorov, seconded by Councilwoman Harrison that the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on June 9, 1997, at 7.00 p. m. , in order that the Town Board may consider an amendment to the, ORDINANCE AMENDING AND RESTATING ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA ', by prohibiting parking between the hours of 11 : 00 p. m. and 6: 00 a. m. , on certain portions of roads within the Commonland area. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NA 20 - CONSIDER ADDITIONAL FUNDING AND BUDGET TRANSFER FOR THE SOUTH HILL SWAMP PLANT STUDY: Mr. Kanter - The original South Hill Swamp Plant Study was done last fall when there were not a lot plants with leaves . The initial study was helpful to identify the overall area . The conservation Board has recommended that a more in depth plant study be done in June and July when the plant species are much amore apparent . Supervisor Valentino - The map supplied to the Board shows a significant area to be concerned about. The funds are available in the budget to pay for this project. Phil Zarriello , Conservation Board Chair - Don Raoult, Director at the Cornell Plantations agreed that this study is in the interest of Cornell University as well as the Town of Ithaca . He would be willing to work with the Town on this study . A scenario may be worked out so that Cornell University could pay for Ms . Ostman' s salary , and for her to do the study on Cornell ' s time . The Town would have to contribute to Mr. Wesley' s salary. TOWN BOARD MINUTES 15 MAY 12, 1997 APPROVED - JUNE 99 1997 Councilwoman Grigorov - Forty dollars per hour comes out to $83, 000 per year as a salary base, is this a usual salary base? Councilwoman Harrison - Usually when people are paid as a consultant, they charge for employee benefits into the quarterly fees . Councilwoman Grigorov - I think this is a big salary base. Councilwoman Harrison - I worked as an independent consultant in 1983 . My salary was $50 , 000, but the fringe benefit rate was not added in , that should have been 30 percent . You would be paying for their office space. If they are writing a report they would need a computer. This is not a straight salary, it is incorporated into other costs of doing business . When you are a consultant, it is not right to equate it with salary costs because there are other hidden costs . Mr. Zarriello - The Town may not have to pay that amount of money . Councilman Wolff - How could the Town Board determine what the expenses were if the money was not to exceed $3 , 500 from the Town' s accounts? Councilwoman Harrison - There would be a contract that was made clear enough to show where the funds would come from , and the amount it was not to exceed . Councilman Klein - Why is the Town shouldering the whole cost when the land is owned by Ithaca College and Cornell University? Mr. Kanter - It is possible that Ithaca College could contribute to this, but not in time to get the study going . It is important to start this project within the next week. The study is something that the Planning Committee and Conservation Board initiated because of the Unique Natural Area designation of the general South Hill Swamp which was targeted as a large wetland . The plant study will be more specific as to where the boundaries are based on the actual frontage in the communities. The unique natural area indicated the real reason the area is unique is because of the rare and unique plant species in this area . Councilwoman Harrison - The study would help delineate the boundaries of the UNA to justify the Conservation Zone? Mr. Kanter - "Yes . " Councilman Klein - Would these people be properly insured? Would they have permission to go onto private property? Attorney Barney - This has been discussed with them and they were told the Town does not have that type of insurance coverage so they need to have their own . TOWN BOARD MINUTES 16 MAY 129 1997 APPROVED - JUNE 99 1997 Councilwoman Russell - Does the Town have insurance to cover Town personnel and members of Boards that go on; lands for field visits? Attorney Barney - "Yes . " Councilwoman Russell - Wouldn 't this coverage extend to them ? Attorney Barney - The Town has coverage that protects us from a general liability claim if it was made against the Town . Councilwoman Harrison - The Town has basic insurance that would cover these issues . These are clearly qualified people to do this job . RESOLUTION NO. 183 & Motion made by Councilwoman Harrison, seconded by Councilman Wolff that the Town Board of the Town of Ithaca does hereby support the further study of the South Hill Swamp Unique Natural Area to determine its plant communities and rare plant occurrences, and be it further RESOLVED, that the Town of Ithaca Town Board authorizes the Supervisor of the Town of Ithaca to enter into a contract with Nancy Ostman, Ph . D. , and F. Robert Wesley, Botanist, to conduct a botanical survey of portions of the South Hill Swamp Unique Natural Area as further described in Schedule A annexed hereto; and be it further RESOLVED, that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $4, 500 in total to compensate Nancy Ostman and Robert Wesley for services rendered; and be it further RESOLVED, payment shall be made from General Fund Part Town, Account #B8020. 400, Planning - Conservation Board, and be it further RESOLVED, the Town Board does hereby direct the Supervisor/Fiscal Officer to make the following budget transfer to cover the cost of a portion of the said services: General Part Town Fund: From: B5680. 400 Public Transportation, Northeast Transit $3, 500. 00 To. B8020. 407 Planning, Conservation Board $3, 500. 00 A vote on the resolution resulted as follows: Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison aye ; Councilman Conley , aye ; Councilwoman Russell aye ; Councilman Wolff, aye. TOWN BOARD MINUTES 17 MAY 129 1997 APPROVED - JUNE 99 1997 Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 11 - CONSIDER SETTING PUBLIC HEARING TO CONSIDER A. " LOCAL LAW TO ALLOW GAMES OF CHANCE IN THE TOWN OF ITHACA Attorney Barney - The proposed local law is for bell jar games only. The Town Board could broaden the local law to other games of chance . RESOLUTION NO. 77. Motion made by Councilman Conley, seconded by Councilwoman Grigorov that the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on June 9, 1997, at 6: 15 p. m. , in order that the Town Board may consider enacting a, "LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BYAUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA " A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 12 - CONSIDER SETTING PUBLIC HEARING DATE TO CONSIDER AN ORDINANCE TO ESTABLISH RULES AND REGULATIONS FOR THE ISSUANCE OF OPEN BURN PERMITS IN THE TOWN OF ITHACA: Attorney Bamey - Many people and agencies regulate open fires . Department of Environmental Conservation Pollution Standards has a prohibition that prohibits air pollution . They have, however, a second regulation which talks about trivial activities , which means they do not regulate them , open fires are specifically listed . The County has as part of their sanitary code , air pollution control responsibilities . Mr. Frost - The County does not issue burn permits anymore , the DEC issues them now. Attorney Barney - The legislation was originally enacted in 1953 , and amended in 1983. Mr. Frost - The Health Department change occurred in 1993 or 1994, and I do not think they issue burn permits any longer. Attorney Barney - They do allow certain items to be burned without permits , but other items require an open burn permit. There are two items the Town Board should discuss regarding a local law TOWN BOARD MINUTES 18 MAY 12, 1997 APPROVED - JUNE 911997 on opening burning ., One is a prohibition against open burning in the Town of Ithaca . Burning would not be allowed at all unless it were permitted under some other law or special permit to do an open bum . That would mean no burning of such things as leaf burning and barrel burning . It also covers a farmer who wants to burn a pile brush that they have on their property. The only thing that was specifically excluded to be allowed was recreational burning such as BBQ' s, food type activities , and camp fires for solely recreational purposes. The Board needs to define recreational burning for the local law. The second item puts the Town in a regulating business. This would authorize more than just recreational burning , but burning would be subject to getting a permit from Mr. Frost, the Building and Zoning Officer. Mr. Frost - My concern is two fold. I have talked to County Planning and to the State. Burn barrels are for people whoi are burning household trash and rubbage of any kind . From time to time I receive calls from the Fire Department who responded to a call where something is burning , such as leaves or tree trimmings. When I arrive on the site, the property owner is asking me if they can bum . The concern is if I say yes , particularly in a dense area, if the fire gets out of control the Town could be liable for any damages . Legitimate concerns are things like air pollution and smoke crossing the road anId interfering with traffic. Building code has a section describing when a person needs to notify the Building and Zoning Department and the Fire Department about an open burn . To bum they would need an area that is basically clear with water or extinguishing agents on site. I dislike the dialogue where I have to tell someone they can burn . If there were a Town policy specifically stating what the policy is , it would make it easier to enforce this issue to property owners . Councilwoman Harrison - What are potential legitimate burnings other than recreational ? Mr. Frost - The Town would want to consider their agricultural zones. Densely populated areas are typically residential zones . They are the ones that are of concern . I would rather have buildings far apart if someone is burning brush . Councilwoman Grigorov - Does the Fire Department provide service? Mr. Frost - Burning is prohibited in the City because it is a City with a population greater than 20 , 000 people within an eighth of a mile . When people call the Building and Zoning office , I tell them there is no open burning allowed in the Town of Ithaca . Attorney Barney The State of New York Legislature has a proposed law before them . It has passed the State ! Assembly a few times , but not the State Senate . The proposed law would prohibit open burning with the exception for land clearing debris , agricultural material , and yard waste . The State Board would permit all of those . Councilwoman Grigorov - If there was some type of permit required , then Mr. Frost could make sure that the fire would be in a safe area? TOWN BOARD MINUTES 19 MAY 12s 1997 APPROVED = JUNE 9v 1997 Supervisor Valentino - Yes . A time ago , the Town received a pamphlet for distribution , and the Town Board decided not to distribute it because open bumings were allowed in the Town of Ithaca . Up to that point , we were all under the assumption that burning was not allowed in the Town of Ithaca . Mr. Frost - The population requirements were the point in the pamphlet. Supervisor Valentino - We did not distribute the pamphlet because most people were under the same assumption we were. We thought it was illegal and the Town was comfortable with that. Mr. Frost should work on some of the issues of concern before we advertise for a public hearing to be held . The public hearing could be held after more information is gathered for the Board to consider. Attorney Barney - Could a sub committee be set up to work with Mr. Frost on this issue? Councilwoman Russell and Councilman Wolff volunteered to work with Mr. Frost on an open burning policy in the Town of Ithaca . AGENDA ITEM NO. 25 - EXECUTIVE SESSION : Motion made by Councilwoman Grigorov , seconded by Councilwoman Russell to move into Executive Session to discuss Property Acquisition. Motion carried unanimously. The Board began Executive Session at 7 : 53 p . m . Motion made by Councilwoman Grigorov , seconded by Councilman Klein to resume regular session . Motion carried unanimously. The Board resumed regular session at 8 : 14 p . m . RESOLUTION NO. 86: Motion made by Councilwoman Grigorov, seconded by Councilwoman Russell that the governing Town Board does hereby authorize and direct the Town Supervisor to enter into an agreement with Tompkins County to purchase Tax Parcels No. 31 . -2. 5, and 31 . -2-6 located in Inlet Valley at a price of $ 11 , 784. 26, plus the applicable closing costs. Said lands shall be considered General Purpose Lands; and be it further RESOLVED, payment for the purchase of the said parcels shall be made from General Fund, Account #A 1940. 400 - Acquisition of Property; and be it further RESOLVED, the Town Supervisor/Fiscal Officer is hereby authorized and directed to make the following budget transfer to cover the costs of purchasing the said parcels: General Fund: From: A8989. 400 Community Services - Hospital Bus $2, 700, 00 A 1990. 400 Contingency $9, 800, 00 TOWN BOARD MINUTES 20 MAY 129 1997 APPROVED - JUNE 9, 1997 To: A1940. 400 Acquisition of Land $ 12, 500. 00 A vote on the resolution resulted as follows : Supervisor Valentino, aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff, aye . Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO 13 - REPORT OF TOWN OFFICIALS : A. Director of Engineering - See attached . B. Town Highway Superintendent - See attached . Councilwoman Russell - Could you clarify the yard waste clean up and why there was a particular large amount of brush ? Fred Noteboom - We have had problems with people clearing large lots on King Road . In the previous years, they have been clearing several acres of land . This year we made an effort to come earlier to pick up brush , but it was not out to pick up , so we didn't pick it up . Supervisor Valentino received i a call , and then the Highway Department picked up the brush . The Public Works Committee discussed the issue of whether the Highway Department should accept large amounts from acres of land being cleared during the yard waste and brush clean up for residential areas . Supervisor Valentino - Accepting large amounts is very costly for the Town because it takes the Highway Department workers away from their other responsibilities . Yard waste pick up is something that we do every year because people want us to do it. When we decided to do this we were talking mainly ! about people' s yard waste, not people clearing acres and fields of land . If they are going to clear that much land they should hire someone to clean up the waste. It needs to be made clear next year that it is not acceptable , and that the Highway Department does not have to pick up that much volume at one place . Mr. Noteboom - The Highway Department transports the brush to the highway barns to make wood chips and mulch . ,Residents are allowed to pick up wood chips or mulch at the Highway barns if they want it. Councilwoman Russell - Will the Town be installing a map display stand at the South Hill trail entrances? Mr. Noteboom - "Yes . " TOWN BOARD MINUTES 21 MAY 129 1997 APPROVED - JUNE 99 1997 Councilwoman Russell - Will the Town also be posting a sign about the Town ' s Dog Ordinance? Councilwoman Grigorov - They are already posted at one end of the trail . Mr. Noteboom - My understanding was that they were already posted . Councilwoman Russell - I will check both entrances , and report back to the Board . The Town Board had a brief discussion on the reconstruction of Warren Road and the sidewalks in that area . The Public Works Committee will be discussing further what the Town should do in this area . Co Director of Planning on See attached . Mr. Kanter - Planning Staff has received information from the State Department of Transportation regarding the evaluation of the intersection at Route 366 and Caldwell Road . They determined a traffic signal is warranted . They plan to install a full three colored traffic signal during the 1998 construction season . They also indicated that the State would not agree to a test closing of Judd Falls Road . They do not want to install a temporary traffic signal to do a test like that. There are two low income housing credit projects before the State that we just received notification of. One is a project by Conifer Realities on Mecklenburg Road , and the other one is a project by Landmark America on Danby Road . Housing credits from the State are pretty competitive . The Planning Department dropped the item of submitting a grant application for a historic resources survey . The survey may be done by interns this summer. Councilman Klein - Has the final team been interviewed in relation to the Northeast Sub Area project? Mr. Kanter - We have interviewed several consultants , and a decision has not been formally made. The preferred candidates were a mix and match of teams that did not originally submit an application together for the public participation module and the technical module. The Interviewing Committee asked staff to negotiate the possibility of combining the study team . D. Director of Building and Zoning - See attached . Mr. Frost - The Town had a meeting in the northeast in February to discuss drainage issues. At the end of March the Town sent letters to approximately 35 property owners taken from the attendance sheet from that meeting . There were several residents from Cayuga Heights at the meeting . The Building Department was available to do site inspection dealing with issues that might be relative to building code and drainage problems . We did receive responses from eight people. We will follow up on those responses and keep the Board informed of the findings . TOWN BOARD MINUTES 22 MAY 129 1997 APPROVED = JUNE 99 1997 Brian Cutler, the new Assistant Building and Zoning Officer will be leaving his employment with the Town of Ithaca for job with a local architectural firm . E. Town Clerk/Director of Administrative Services - See attached . F. Financial Re0ort - See attached . Supervisor Valentino - It was unclear at the last meeting as to what the Board wanted for a financial report. The Accounting Department will be providing the Supervisor with a notebook each month that has different reports in detail . If there are things that the Board wants to see , the notebook would be available ' at every meeting to look at. Mr. Carvill will be supplying the Board with a summary report . Councilman Klein - Does the Town have any legal requirements about filing the financial reports? Alfred Carvill - The financial statements need to be done on a timely basis . The first quarter sales tax revenue has arrived . That has been treated as an allocation based upon what each fund has budgeted compared to each quarter revenue that is received . In the past, whatever fund needed the money the most would received the money first. That is not how it is being handled now. The money is being allocated and proportioned out to each respective fund it was budgeted for. At the end of the year, all the funds will have earned all of their money, rather than depriving each fund of an ongoing revenue . Supervisor Valentino - This amount is right based on the budget numbers that were used . It was seen in the newspaper that the County was concerned because their numbers were under what was budgeted. The County projected a three percent increase. The Town took a five year average of what had been received , and used that number. That is a safer way to budget. Mr. Carvill - A summary of the allocations has been supplied to each member of the Board . The 1996 Independent Audit is completed . Supervisor Valentino and myself have had a financial exit meeting with the Independent Auditors . There is nothing in the report that any of us did not anticipate hearing about. Obviously, there is a great deal of room for improvement, but the financial statements do indicate that some improvements have taken place . During the audit it was learned that one quarter of Cornell University's sewer charges were missing . Subsequent to that , we took a closer look at all of the sewer billings for Cornell University for the year 1996. The disclosure was made that the fourth quarter of 1996 and the third quarter of 1996 were never invoiced to Cornell University . Mr. Walker and I discussed this , and the user charges were gathered and Cornell University was quickly notified . Cornell University told us they were holding onto the money . A bill was sent, and as of Friday the $315 , 000 was received . The official statements were submitted to the auditing firm today . Those will be available for the June Town Board meeting . TOWN BOARD MINUTES 23 MAY 129 1997 APPROVED - JUNE 9, 1997 As of April 30 , 1997 , the Town of Ithaca has $5 . 8 million of invested funds . All invested funds are equally collateralized per market value investments at an amount of $8 . 4 million . The Town of Ithaca has total cash on deposit with Tompkins County Trust Company of $6 . 5 million . That includes all of the Town' s Certificates of Deposits . The funds have been invested at timed maturities to meet the payrolls , abstracts , and other contractual obligations . Funds have been laddered at short term interest rates in anticipation of the Federal Reserve raising the short term interest rate in the second half of 1997 . The increase in this rate should only be regarded as temporary. However, in trying to place the Town in a healthy cash situation and to take advantage of this opportunity, we stand capable of being able to layer our investments on a short term basis. The Town' s present year to date 1997 interest income , is $ 130 , 900 . There may be an additional $71 , 500 generated from invested Certificates of Deposit as of July 31 , 1997 . Then there will be five more months of the year to eam additional earnings . Uninvested monies are all deposited in interest bearing money market accounts . These funds have been tied into any unexpected reasonable expenditures , so we do not have to cash any of the Certificate of Deposits . The Town' s cash accounts, savings and checking accounts, except for the Trust and Agency Fund, are balanced and reconciled on a monthly basis. Effective May 11 1997 , the Town has now initiated the Consolidated Disbursements Account, and we will be operating a Consolidated Payroll Account. These accounts operate independently and will be used exclusively for meeting the expenditures or abstract needs of the Town with payroll used exclusively for payroll and other human resource functions. This action reduces the Town to two checking accounts . By June 30, 1997 all other existing checking accounts that the Town has been maintaining will be closed . Supervisor Valentino - When I realized there were several checking accounts , I made it a goal to have only one or two checking accounts . Councilman Klein - Mr. Carvill will be keeping track of the funds now? Supervisor Valentino - Yes. When I took over and started to reinvest funds last year, earnings were raised substantially. When Mr. Carvill took over the Accounting Department , he showed how invested funds would be raised even more . Instead of having the funds in a checking account earning 1 . 7 percent, it will all be invested in savings at a much higher rate . Councilwoman Russell - Is the Town restricted as to how the funds are invested? Supervisor Valentino - Yes , that is why they are collateralized . Previously , the Town was not properly collateralized . We are over collateralized , which puts the Town in a very strong position . Councilman Klein - The Town' s funds are fully insured by the bank? Mr. Carvill - "Yes . " TOWN BOARD MINUTES 24 MAY 12, 1997 APPROVED = JUNE 9, 1997 Supervisor Valentino - This makes a big difference in the Town ' s financial outlook. It gives the Board a much better' view on things . Next year, I think the Board will have a much better view of where we spent our money to better budget for each department' s needs . We will have a clearer view of what needs to be done in future years . Mr. Carvill - The Town Board and the Department Head' s should be commended for pulling things together. Councilman Wolff - Have we completed the overview and adjusting of the Town' s finances yet? Supervisor Valentino - We are getting closer. There are a few things that still need to be looked into , such as the bonds . There are a few items that need to be worked on from the auditor' s report. Those things are minimal for this type of organization . Mr. Carvill - The water and sewer funds will not be straightened out completely until 1998 . There are issues that still ! need to be worked on before the water and sewer funds are completed . AGENDA ITEM NO, 5 - REPORT OF TOWN COMMITTEES : Councilwoman Harrison - The Town and the Cornell Transportation Committee met, and invited Jon Meigs from the City to attend . There needs to be coordinate plans with different municipalities . The Village of Cayuga Heights and the Town of Lansing are planning to reconstruct North Triphammer Road. The Town of Lansing appears to be reconstructing bike lanes along the edges of pedestrian access . The Village of Cayuga Heights is ready to go with a plan that makes it impossible for bike lanes. The plan has narrow lanes and curves . When asked why, the answer was they do not want to see traffic move faster. The Committee stated that there needs to be a better way of doing it . There is one sidewalk, but bikes are not allowed on them . When I called Ron Anderson , he' said they were thinking of putting in separate bike lanes on the west side , but they have not allocated money for it, and the path would be shared by elderly pedestrians and bicycles. Mr. Anderson said he is trying to get some direction from the Village Board . They do not really have a policy on these issues . He is trying to set up a meeting of their Public Works Committee to discuss these issues . The Town should get involved in this because they are going ahead with the design . The City of Ithaca' s bike plan also mentioned traffic concerns . I contacted the Mayor and Mr. , Anderson to tell them we would like an opportunity to address their Board about the reconstruction of the road . Mr. Walker - They would maintain the four lanes down to two lanes . Mr. Kanter - They have not addressed the issue of the Kendal turning lanes. Supervisor Valentino - The Village of Lansing is concerned about how the whole thing comes together. TOWN BOARD MINUTES 25 MAY 12, 1997 APPROVED = JUNE 99 1997 Mr. Walker - The Village of Lansing is more worried about the end of the road by McDonald' s . Councilwoman Harrison - One of the Village Board Members mentioned that generally the Board is " bicycle friendly" , but that they are unaware of what is actually going on . A few members from the Town will be attending the Village Board meeting on this issue . When more information is available it will be supplied to the Town Board . Councilwoman Harrison - Cornell Engineering Students were asked to look at the possibilities of crossing Cascadilla Creek, near Summerhill Lane to get to East Hill Plaza and the East Ithaca Recreation Way . The students stated that they were interested but it was going to be very expensive to cross the creek and accommodate flood stages . They anticipated that a bridge of about 100 feet long would be necessary . They did not want to spend time designing something, if the Town was not seriously interested . Mr. Walker - The creek is approximately 25 feet wide in the area where the Town' s transmission main crosses . The flood stage is quite wide there , approximately 60 to 80 feet. There are some back water areas in that area . It might be possible if it was designed properly to keep the creek narrower in that area with the proper erosion control . There is an old dam there that is washed out. It might be possible to fill both sides and have a bridge 50 to 60 feet long . The Engineer Club built a bridge on the Waste Water Treatment Plant side for the running track. There is a new bridge there that has a 15 foot high step up to it . Councilwoman Harrison - Could you call the Engineering Club Advisor, Bill Philpot, and discuss these issues that pertain to engineering ? Mr. Walker - "Yes . " Councilwoman Russell - The Finance Committee of the Recreation Partnership met, and the staff is worried about the State Funding to Department of Social Services ( DSS ) , which pays for many of the programs for the needy children . The Committee is trying to come up with possible strategies for how to go forward if that funding is not approved through the State Budget, The Recreation Partnership Board may come to the Board for additional funding for scholarships for children who usually get their programs paid for by DSS . Councilman Wolff - The State funding may not be available anymore? Councilwoman Russell - Funding has been available in the past, but it might not be in the State Budget for this year. The Cornell Waste Management Committee has a proposal of withdrawing plastics from items under consideration of incineration . There is a tour scheduled for the Small Animal and Large Animal Bio-Safety Level Three at the Cornell University Veterinary School . TOWN BOARD MINUTES 26 MAY 129 1997 APPROVED - JUNE 911997 Councilman Wolff - Training classes will be starting for Town employees on the new computer software system . Councilman Klein - The Codes and Ordinances Committee reviewed the zones , and Attorney Barney' s office will Ibe making these adjustments. They will be ready soon to distribute for comments . The Committee reviewing the Sprinkler Law will be meeting this Friday. The Benefit Assessment Committee will be meeting Thursday , and will be starting to review numbers . AGENDA ITEM NO 13 - DISCUSS PRIORITY LIST FOR THE WATER AND SEWER CAPITAL PLAN . Mr. Walker - The priority list has not changed much since 1995. A question was raised as to where the Buttermilk Falls ;p roposal would fit in for the replacement of the water line and the linkage back to the Elmira Road connection . This was not put on the priority list originally. Basically , the request from State Parks and the opportunity that the reconstruction of Route 13 allowed the linkage for the Town to cross the road . Most of these priority projects have a cost over $250 , 000 with the exception of a short section of the Danby Road sewer that was requested by a resident. They are all large projects . As far as water projects, we are waiting on the completion of the joint water study with the City and other municipalities that are partners with Bolton Point. We expect a preliminary plan from that study to be formulated some time this summer. This study might point out to two additional improvements that may benefit several parties to be cost shared . The East Shore Drive Water Main Replacement and Lower Level Project of the East Shore Drive Transmission Main totals approximately $3 million. These projects could get done in conjunction with the additional storage project at Bolton Point, and the work with the City of Ithaca depending on what they decide to with their water main . In discussions with Supervisor Valentino it was decided , the Town should not spend a lot of time on capital planning at this point, until other things are taken care of. Councilwoman Harrison - Why is the Coddington Road Sewer Extension on the priority list? Is this a priority for the Town ? Mr. Walker - This was an earlier version of the priority list . The spreadsheet was based on the input from the Board Members during Former Supervisor John Whitcomb' s term . The actual priorities stand as they were from the spreadsheet . The other sheets describe what the cost amount is for the project. Councilwoman Harrison - There should not be anything on the list as a priority that we do not have TOWN BOARD MINUTES 27 MAY 12, 1997 APPROVED - JUNE 911997 in mind to do . The priority list stacks up , but it does not say it would be done . Councilwoman Grigorov - People would expect it to be done if it is on the list. Councilwoman Harrison - The list needs to be modified , and things need to be eliminated unless they are done. What is happening with the West Hill Phase I ? Mr. Walker - That is to reenforce the existing water main , not to extend service . Councilwoman Harrison - Would the increase of pressure capacity allow potential extensions to development areas further into an agricultural area? Mr. Walker - This upgrade would not extend pressure appropriately. It might raise it slightly in the West Haven Road area where there is substandard pressure now. It will provide a second source of water up the hill , and this may be one of those projects that the City wants to improve their circulation on the Elm Street tank, or to improve one of their other tanks just over the City line there is a redundant. Right now the hospital and everything in that area is supplied by one very old water main . We have a severe fire flow deficiency at the Elm Street end of the Town' s water main . The water tank that supplies it is two miles away , and that pipe reduces the fire flows . Fires like those at EcoVillage and Hub' s place were hampered by the lack of sufficient water flow. Councilwoman Harrison - Would that project change the development potential of adjacent areas? Mr. Walker - No , it would bring the Town up to a safe standard . Councilwoman Harrison - This would not change the development potential areas that might be served by public water? Mr. Walker - It depends on how it is done. If the Town provides a tank to balance the Trumansburg Road tank it would not change the service area at all . Councilwoman Harrison - Would it change the potential service area if pressure is the issue of keeping the area serviced? Mr. Walker - No, this tank would not and the second pump station would not. If someone came in with a proposal like Saddlewood to build another pump station , and they wanted to pump water to a higher zone a new tank would need to be built . This reenforced system would allow that to happen with a higher level of safety. They could not have done the Saddlewood project with what is available now. Councilwoman Harrison - Except that we could say it is not safe , and we do not want to extend service anymore . TOWN BOARD MINUTES 28 MAY 129 1997 APPROVED - JUNE 911997 Supervisor Valentino - I do not think things should be removed from the list without further discussion of it. Councilwoman Harrison - Projects were put on the list without being examined . They were put on the list because people requested them . That is not the criteria for putting something on a priority list: Mr. Walker - The list could be modified at any time. Things could be added or deleted from the list. The Codes and Ordinances Committee could review the priority list for modification . I would like to recommend eliminating improvements to the north end of Town on Trumansburg Road where there is a substandard system . The middle level on West Hill is still important . Councilwoman Russell - Could the Town improve the hospital zone service without improving the mid zone service? Mr. Walker - The Town put in a stop gap hydraulic tank and a small pump station to serve Trumansburg Road from the Woolf Lane area. All the areas shown on the Capital Plan are of high density . There is not a sufficient flow for fire protection in that area . Supervisor Valentino - Does the Board feel comfortable with taking Coddington Road Sewer Extension off the priority list? The Town Board was in agreement to take the Coddington Road Sewer Extension off the priority list at this point. The Town Board had a brief discussion on the West Hill water service. The Town Board decided to make a list of other, not so important projects , which includes projects which are only on the list because they were requests by residents . AGENDA ITEM NO 14m CONSIDERING SETTING PUBLIC HEARING DATE TO CONSIDER THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT AND THE ESTABLISH M ENT IOF A PROPOSED WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHAcA WATER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA PURSUANT TO ARTICLE 12-C OF THE TOWN LAW: RESOLUTION NO. 78 : The question of adoption of the foregoing order was upon motion of Councilwoman Harrison, seconded by Councilwoman Grigorov, that it is hereby ordered by the Town the Town Board of the Town of Ithaca, Tompkins County, New York as follows: Section 1 . A public hearing will be held at 126 East Seneca Street, in said Town, on the 9th day of June, 1997, at 7:25 o 'clock P. M. , to consider the aforesaid plan, report and map and the question of creating said Town of Ithaca Water System Beneftted Area - 1997 - Buttermilk Falls Area therein and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. TOWN BOARD MINUTES 29 MAY 12, 1997 APPROVED - JUNE 99 1997 Section 2. The Town Clerk of the Town of Ithaca, Tompkins County, New York, is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal, and also to post a copy thereof on the Town signboard maintained by the Clerk, not less than ten nor more than twenty days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section-3. This order shall take effect immediately. A roll call vote on the resolution resulted as follows: Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO 15 CONSIDER SETTING PUBLIC HEARING DATE TO CONSIDER THE MATTER OF THE PROVIDING OF A PROPOSED SEWER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA PURSUANT TO ARTICLE 12-C OF THE TOWN LAW: RESOLUTION NO. 79: The question of adoption of the foregoing order was upon motion of Councilwoman Russell, seconded by Councilwoman Harrison, that it is hereby ordered by the Town the Town Board of the Town of Ithaca, Tompkins County, New York as follows: Section 1 . A public hearing will be held at 126 East Seneca Street, in said Town, on the 9th day of June, 1997, at 7:30 o 'clock P. M. , to consider the aforesaid plan, report and map and the question of creating said Town of Ithaca Sewer System Benefitted Area - 1997 - Buttermilk Falls w r System Improvement rea and the providing of said Town of Ithaca Se - 1997 - Buttermilk Falls e y p Area therein and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk of the Town of Ithaca, Tompkins County, New York, is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal, and also to post a copy thereof on the Town signboard maintained by the Clerk, not less than ten nor more than twenty days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This order shall take effect immediately. A roll call vote on the resolution resulted as follows : TOWN BOARD MINUTES 30 MAY 129 1997 APPROVED - JUNE 99 1997 Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 16 - CONSIDER ACCEPTANCE AND AWARD OF BID FOR THE PURCHASE OF A NEW 1997 DUMP TRUCK, SNOW PLOW EQUIPMENT. AND DUMP/BOX MATERIAL SPREADER : RESOLUTION NO. 80: Motion made by Councilman Conley, seconded by Councilwoman Russell, that the Town of Ithaca Town Board accepts the respective bid from Stadium International and Cyncon Equipment, and be it further RESOLVED, the Highway Superintendent is hereby authorized and directed to purchase from the lowest bidder Stadium International Trucks, Inc. , one new Dump Truck as specified for a price of $65, 486. 00, and from the lowest bidder Cyncon Equipment the Snow Plow Equipment and Dump Box/Material Spreader as specified for a price of $34, 360. 13. Monies to be expended from the Highway Fund, Machinery - Large Equipment, Account DB5130. 200; and be it further RESOLVED, the said funds will be transferred from the Highway Fund Unappropriated Fund Balance into the DB5130. 200 (Machinery - Large Equipment) account. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO, 17 - CONSIDER ACCEPTANCE AND AWARD OF BID FOR THE PURCHASE OF A NEW TOW BEHIND AIR COMPRESSOR: RESOLUTION NO. 81 : Motion made by Councilwoman Harrison, seconded by Councilman Wolff that the Highway !Superintendent is hereby authorized and directed to purchase one new Tow Behind Air Compressor as specified for a price of $ 10, 549 with the moneys to be taken from the DB5130. 203 account. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . TOWN BOARD MINUTES 31 MAY 129 1997 APPROVED - JUNE 97 1997 Motion carried unanimously . ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 18 = CONSIDER ACCEPTANCE AND AWARD BID FOR THE PURCHASE OF A NEW 1997 TRACTOR LOADER BACKHOE . RESOLUTION NO. 82: Motion made by Councilwoman Grigorov, seconded by Councilwoman Russell that the Town of Ithaca Town Board accepts the respective bid from S. C. Hansen, Inc. ; and be it further RESOLVED, the Highway Superintendent is hereby authorized and directed to purchase one new Case TractoNLoader/Backhoe as specified for a price of $65, 907 with the moneys to be taken from the DB5130. 203 account. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 19 - CONSIDER ACCEPTANCE AND AWARD OF PROPOSAL FOR AN IRC, 457B. DEFERRED COMPENSATION PLAN TO PROVIDE A LONG -TERM RETIREMENT PROGRAM FOR THOSE EMPLOYEES WHO WOULD ELECT TO PARTICIPATE - This agenda item was postponed until a later date . AGENDA ITEM NO. 21m CONSIDER AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR THE HISTORIC RESOURCES SURVEY . This agenda item was removed from consideration . AGENDA ITEM NO. 22 - CONSIDER APPROVAL OF FUNDING FOR THE CODDINGTON ROAD COMMUNITY CENTER' S 13TH ANNUAL SUMMER PLAYGROUND & RECREATION PROGRAM • Councilwoman Harrison - There is a very short window for Town residents to apply for these programs. The closing is May 23 , and any openings still available after May 23 would be open to the general public. Mrs . Noteboom - That has been a problem in the past , they usually do not receive enough Town TOWN BOARD MINUTES 32 MAY 12, 1997 APPROVED = JUNE 99 1997 applicants to fill all the slots . They have used this type of window before. Councilwoman Harrison - They usually do not fill all the slots with town residents? Mrs . Noteboom - No , they do fill all the slots eventually , but they usually do not get a sufficient number of applications from Town residents to fill all the slots . Councilwoman Harrison - That seems like a short window to accept Town applications . How do the Town of Ithaca residents find out about these programs? Mrs . Noteboom - They advertise these programs through the newspaper and through day care centers . Councilwoman Harrison - The Town residents are not given the precedence , and the Town residents would be potentially closed out as soon as they fill the slots with people from other Towns? Mrs . Noteboom - No , they would fill the slots with Town residents first. Councilman Klein It would be a first come , first serve basis for the Town residents until May 23 . After May 23 it would be open to the general public. Councilwoman Harrison - Has any Town residents been turned away in past years? Mrs . Noteboom - " No . " Councilman Klein These programs have been advertised prior to this? Mrs . Noteboom - "Yes . RESOLUTION NO. 84: Motion made by Supervisor Valentino, seconded by Councilman Conley that the governing Town Board of the Town of Ithaca does hereby authorize the payment of $4, 891 to the CRCC for the 1997 CRCC 13th Annual Summer Playground and Recreation Program to be held July 7, 1997 through August 15, 1997, pursuant to the agreement between the Town and CRCC dated as of May 13, 1995. Said payment shall be paid from General Fund account A7320. 404. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; C.'ouncilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . TOWN BOARD MINUTES 33 MAY 12, 1997 APPROVED - JUNE 99 1997 ( NOTE : See attached formal resolution . ) AGENDA ITEM NO. 23 - CONSENT ITEMS : CONSIDER RESOLUTION APPROVING AND/OR AUTHORIZING THE FOLLOWING : RESOLUTION NO. 85 La) 85 0 : Motion made by Councilwoman Harrison, seconded by Councilman Wolff that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No. 23 (a) through 23 (I), as presented or amended on the individual resolution. A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. ( NOTE : See attached formal resolutions . ) AGENDA ITEM NO. 24 - PRESENTATION 1996 INDEPENDENT AUDIT REPORT . This agenda item was removed from consideration . ADDITIONAL AGENDA ITEM NO. 1 = BOLTON POINT TRANSFER OF FUNDS : Supervisor Valentino - The SCLIWC voted on the transfer of funds for Bolton Point. These were not done in an appropriate way. There should have been a separate resolution outlining exactly why they needed the funds transferred . I also raised the question at the commission meeting that 1 think it is not appropriate to be transferring funds from contingency so early in the year. When the SCLIWC sets aside $ 100 , 000 for the contingency line it is an invitation to spend it. In the meantime , the Town needs to transfer $30 , 000 from the contingency line for the Slaterville Main Transmission Repair Project. The SCLIWC needs to transfer $850 for unemployment insurance for an employee that does not work there anymore. A large advertisement in the Ithaca Journal cost $ 1 , 000. The advertisement is mandated by law. The SCLIWC shared the cost with the City of Ithaca to reduce the cost. The SCLIWC did not have enough budgeted in their advertising line to pay for the notice . Mr. Walker - That is questionable, because they had $ 1 , 500 in the line . Even a big advertisement would not have brought the funds down to a negative number yet, and they are anticipating future advertisement costs . RESOLUTION NO. 87: Motion made by Councilman Wolff, seconded by Councilwoman ` Grigorov, that the Town Board of the Town of Ithaca hereby approve the attached Budget Transfers to the Operating Budget of the Southern Cayuga Lake Intermunicipal Water Commission. TOWN BOARD MINUTES 34 MAY 12, 1997 APPROVED - JUNE 9. 1997 A vote on the resolution resulted as follows: Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously. ( NOTE : See attached formal resolution . ) Mrs. Noteboom - The Town has received the resignations of Jack Taylor and Earl Thomas from the Ethics Board . This leaves two members on the Ethics Board . The Town has advertised several times, and we can not find anyone that would be interested in serving on that Board . If the Town Board knows of anyone who would be interested in serving , please have them notify me at the Town Hall . No more than two members from each can be of the same political party. AGENDA ITEM N01' 26 = ADJOURNMENT * As there was no further business to come before the Town Board a motion was made by Councilwoman Grigorov, seconded by Councilman Klein to adjourn . Motion carried unanimously. Supervisor Valentino adjourned the meeting at 9: 47 p . m . Respectfully submitted , 94Joan Lent Noteboom , Town Clerk/Director of Administrative Services "Next Regular Monthly Meeting - June 9 , 1997 at 5 : 30 p. m . * * *Minutes Transcribed by Deborah Kelley . TOWN OF MRACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 9 Permit Application Approval - Noise Ordinance Resolution No , 75 WHEREAS , the properly advertised public hearing has been held to consider a permit application by Aafke Steenhuis , 224 Bostwick Road to conduct an event (wedding reception ) on June 21 , 1997 , that will have a noise level above that which is permitted under the Town of Ithaca Noise Ordinance ; and WHEREAS , the Town Board has reviewed the said permit application and determined that the level of noise above that permitted under the said Noise Ordinance would not create an unreasonable disturbance for residents within 1400 feet of the event ; and WHEREAS , Mrs . Steenhuis has assured the Town Board that if the noise were to reach a level of disturbing others it would be adjusted downward ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the issuance of a permit to Aafke Steenhuis , 224 Bostwick Road to conduct an event (wedding reception ) on June 21 , 1997 , that will have a noise level above that which is permitted under the Town of Ithaca Noise Ordinance . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 12 , 1997 Joan Lent Noteboom , Town Clerk f i TOWN OF UHACA 146 EAST SENECA STREET TtHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 10 (a) Public Hearing Date = Amendment Ordinance Amending and Restating Ordinance Regulating Traffic and Parking in the Town of Ithaca Resolution No . 76 BE IT RESOLVED , that the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on June 9 , 1997 , at 7 : 00 p . m . , in order that the Town Board may consider an amendment to the , "ORDINANCE AMENDING AND RESTATING ORDINANCE REGULATING TRAFFIC AND PARKING IN THE TOWN OF ITHACA" , by prohibiting parking between the hours of 11 : 00 p . m . and 6 : 00 a. m . , on certain portions of roads within the Commonland area . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 12 , 1997 Qm,�j Ja,+ 'WMrr� Joan Lent Noteboom , Town Clerk a TOWN OF ITHACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No , 11 Public Hearing Date - Local Law Authorizing Conduct of Bell Jar Games Resolution No . 77 BE IT RESOLVED , that the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular meeting of the Town Board on June 9 , 1997 , at 6 : 15 p . m . , in order that the Town Board may consider enacting a , "LOCAL LAW AUTHORIZING CONDUCT OF BELL JAR GAMES BY AUTHORIZED ORGANIZATIONS WITHIN THE TOWN OF ITHACA" . MOVED : Councilman Conley SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED: May 12 , 1997 Joan Lent Noteboom , Town Clerk i TOWN OF ITHACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No , 14 ORDER FOR PUBLIC HEARING Water System Benefitted Area - 1997- Buttermilk Falls Area Resolution No . 78 IN THE MATTER OF THE PROVIDING OF A PROPOSED WATER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED WATER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA WATER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK PURSUANT TO ARTICLE 12 -C OF THE TOWN LAW. At a Regular Meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at 126 East Seneca Street , in Ithaca , New York , in said Town , on the 12th day of May, 1997 , at 5 : 30 o ' clock P . M . Prevailing Time . PRESENT: Supervisor Catherine Valentino Councilperson David Klein Councilperson Caroline Grigorov Councilperson Edward Conley Councilperson Ellen Harrison Councilperson Mary Russell Councilperson John Wolff ABSENT: None WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County, New York , relating to the creation and construction , pursuant to Article 12-C of the Town Law of water system improvements to be known and identified as the Town of Ithaca Water Improvement - 1997 - Buttermilk Falls Area , and hereinafter also referred to as " improvement" , to provide such water improvement including extensions , to the present Town water improvement , such water system improvement to be constructed and owned by the Town of Ithaca , and f TB Res . No . 78 5/ 12/97 Page 2 . WHEREAS , said plan , report and map have been prepared by Daniel Walker, P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and WHEREAS , the area of said Town determined to be benefitted by said Town of Ithaca Water System Improvement - 1997 - Buttermilk Falls Area shall be known as the Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area and consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca Water System Improvement - 1997 at Buttermilk Falls Area consists of the water improvements set forth below , and in the areas of the Town as set forth below, and as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk : Construction and installation of new 8" water main extensions running east from the intersection of Route 13 and Buttermilk Falls Road East along Buttermilk Falls Road East approximately 400 feet to the entrance to Buttermilk Falls State Park. WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvement is $25 , 000. 00 . The proposed method of financing to be employed by said Town of Ithaca consists of expenditure of current revenues and surplus funds from the Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area derived from revenues assessed against the properties which are deemed benefitted by said improvement ; and WHEREAS , it is now desired to call a public hearing for the purpose of considering said plan , report and map and the establishment of said Town of Ithaca Water System Benefitted Area - 1997 - Buttermilk Falls Area , and the providing of said Town of Ithaca Water System Improvement - 1997 - Buttermilk Falls Area therein , and to hear all persons interested in the subject thereof , all in accordance with the provisions of Section 209-q of the Town Law; NOW , THEREFORE , IT IS HEREBY ORDERED , by the Town Board of the Town of Ithaca , Tompkins County, New York , as follows : t TB Res , No , 78 5/ 12/97 Page 3 . Section 1 . A public hearing will be held at 126 East Seneca Street , in said Town , on the 9th day of June , 1997 , at 7 : 25 o'clock P . M . , to consider the aforesaid plan , report and map and the question of creating said Town of Ithaca Water System Benefitted Area = 1997 = Buttermilk Falls Area and the providing of said Town of Ithaca Water System Improvement - 1997 = Buttermilk Falls Area therein and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. Section 2 . The Town Clerk of the Town of Ithaca , Tompkins County, New York, is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal , and also to post a copy thereof on the Town signboard maintained by the Clerk, not less than ten nor more than twenty days before the day designated for the hearing as aforesaid , all in accordance with the provisions of Section 209-q of the Town Law. Section 3 . This order shall take effect immediately. The question of the adoption of the foregoing order was upon motion of Councilperson Harrison , seconded by Councilperson Grigorov, duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting Aye Councilperson Klein Voting Aye Councilperson Grigorov Voting Aye Councilperson Conley Voting Aye Councilperson Harrison Voting Aye Councilperson Russell Voting Aye Councilperson Wolff Voting Aye The order was thereupon declared duly adopted . Joan Lent Noteboom , Town Clerk DATED : May 12 , 1997 t f f TOWN OF MRACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 15 ORDER FOR PUBLIC HEARING Sewer System Benefitted Area - 1997- Buttermilk Falls Area Resolution No . 79 IN THE MATTER OF THE PROVIDING OF A PROPOSED SEWER IMPROVEMENT AND THE ESTABLISHMENT OF A PROPOSED SEWER IMPROVEMENT AREA TO BE KNOWN AS THE TOWN OF ITHACA SEWER SYSTEM BENEFITTED AREA - 1997 - BUTTERMILK FALLS AREA IN THE TOWN OF ITHACA, TOMPKINS COUNTY , NEW YORK PURSUANT TO ARTICLE 12 -C OF THE TOWN LAW . At a Regular Meeting of the Town Board of the Town of Ithaca , Tompkins County, New York , held at 126 East Seneca Street , in Ithaca, New York , in said Town , on the 12th day of May , 1997 , at 5 : 30 o'clock P . M . Prevailing Time . PRESENT : Supervisor Catherine Valentino Councilperson David Klein Councilperson Caroline Grigorov Councilperson Edward Conley Councilperson Ellen Harrison Councilperson Mary Russell Councilperson John Wolff ABSENT: None WHEREAS , a plan , report and map has been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Ithaca , Tompkins County, New York , relating to the creation and construction , pursuant to Article 12-C of the Town Law of sewer system improvements to be known and identified as the Town of Ithaca Sewer Improvement - 1997 - Buttermilk Falls Area , and hereinafter also referred to as " improvement" , to provide such sewer improvement including extensions , to the present Town sewer improvement , such sewer system improvement to be constructed and owned by the Town of Ithaca , and WHEREAS , said plan , report and map have been prepared by Daniel Walker, P . E . , the Town Engineer, a competent engineer duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection , and 1 TB Res . No . 79 5/12/97 Page 2 . WHEREAS , the area of said Town determined to be benefitted by said Town of Ithaca Sewer System Improvement - 1997 - Buttermilk Falls Area shall be known as the Town of Ithaca Sewer System Benefitted Area - 1997 - Buttermilk Falls Area and consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights , and WHEREAS , the proposed Town of Ithaca Sewer System Improvement - 1997 - Buttermilk Falls Area consists of the sewer improvements set forth below, and in the areas of the Town as set forth below, and as more particularly shown and described in said map , plan and report presently on file in the Office of the Town Clerk: Construction and installation of new 8" sewer main extensions running southerly from the terminus of the City of Ithaca sewer line at the City-Town line on Margaret Rumsey' s property approximately 400 feet to the septic tank at the Buttermilk Falls State Park along Buttermilk Creek . WHEREAS , the maximum proposed to be expended by the Town of Ithaca for the aforesaid improvement is $25 , 000 . 00 . The proposed method of financing to be employed by said Town of Ithaca consists of expenditure of current revenues and surplus funds from the Town of Ithaca Sewer System Benefitted Area - 1997 - Buttermilk Falls Area derived from revenues assessed against the properties which are deemed benefitted by said improvement ; and WHEREAS , it is now desired to call a public hearing for the purpose of considering said plan , report and map and the establishment of said Town of Ithaca Sewer System Benefitted Area - 1997 - Buttermilk Falls Area , and the providing of said Town of Ithaca Sewer System Improvement - 1997 - Buttermilk Falls Area therein , and to hear all persons interested in the subject thereof , all in accordance with the provisions of Section 209-q of the Town Law; NOW , THEREFORE , IT IS HEREBY ORDERED , by the Town Board of the Town of Ithaca , Tompkins County, New York , as follows : Section 1 . A public hearing will be held at 126 East Seneca Street , in said Town , on the 9th day of June , 1997 , at 7 : 30 o'clock P . M . , to consider the aforesaid plan , report and map and the question of creating said Town of Ithaca Sewer System Benefitted Area - 1997 - Buttermilk Falls Area and the providing of said Town of Ithaca Sewer System Improvement - 1997 - Buttermilk Falls Area therein and to hear all persons interested in the subject thereof and concerning the same and to take such action thereon as is required by law. S TB Res . No . 79 5/ 12/97 Page 3 . Section 2 . The Town Clerk of the Town of Ithaca , Tompkins County, New York , is hereby authorized and directed to cause a copy of this order to be published once in The Ithaca Journal , and also to post a copy thereof on the Town signboard maintained by the Clerk, not less than ten nor more than twenty days before the day designated for the hearing as aforesaid , all in accordance with the provisions of Section 209-q of the Town Law. Section 3 . This order shall take effect immediately. The question of the adoption of the foregoing order was upon motion of Councilperson Russell , seconded by Councilperson Harrison , duly put to a vote on a roll call , which resulted as follows : Supervisor Valentino Voting Aye Councilperson Klein Voting Aye Councilperson Grigorov Voting Aye Councilperson Conley Voting Aye Councilperson Harrison Voting Aye Councilperson Russell Voting Aye Councilperson Wolff Voting Aye The order was thereupon declared duly adopted . Joan Lent Noteboom , Town Clerk DATED : May 12 , 1997 t TOWN ®F ITBACA 126 EAST SENECA STREET fiHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 16 Bid Acceptance of New Dump Truck , Snow Plow Equipment and Dump/Box Material Spreader Resolution No . 80 WHEREAS , several bids were received for a new Dump Truck , Snow Plow Equipment and Dump/Box Material Spreader; and WHEREAS , the Highway Superintendent reviewed the bid specifications and the bid from Stadium International and Cyncon Equipment most closely meet the specifications ; and WHEREAS , upon the Highway Superintendent' s findings , he recommends that the Town Board of the Town of Ithaca accept the bid from Stadium International and Cyncon Equipment ; now therefore be it RESOLVED , that the Town of Ithaca Town Board accepts the respective bid from Stadium International and Cyncon Equipment ; and be it further RESOLVED , the Highway Superintendent is hereby authorized and directed to purchase from the lowest bidder Stadium International Trucks , Inc . , one new Dump Truck as specified for a price of $ 65 , 486 . 00 ; and from the lowest bidder Cyncon Equipment the Snow Plow Equipment and Dump Box/Material Spreader as specified for a price of $34, 360 . 13 . Monies to be expended from the Highway Fund , Machinery - Large Equipment , Account DB5130 . 200 ; and be it further RESOLVED , the said funds will be transferred from the Highway Fund Unappropriated Fund Balance into the DB5130 . 200 ( Machinery = Large Equipment) account . MOVED : Councilman Conley SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. J.,+DATED : May 12 , 1997 Joan Lent Noteboom , Town Clerk f 1 TOVM ®F CA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting , 5/12/97 Agenda Item No . 17 Bid Acceptance of New Tow Behind Air Compressor Resolution No . 81 WHEREAS , several bids were received for a new Town Behind Air Compressor; and WHEREAS , the Highway Superintendent reviewed the bid specifications and only the bid from J . C . Smith met the specification requirements outlined in the bid specifications ; and WHEREAS , upon the Highway Superintendent' s findings , he recommends that the Town Board of the Town of Ithaca accept the bid from J . C . Smith , Inc. ; now therefore be it RESOLVED , the Highway Superintendent is hereby authorized and directed to purchase one new Tow Behind Air Compressor as specified for a price of $ 10 , 549 with the moneys to be taken from the DB5130 . 203 account . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 12 , 1997 Joan Lent Noteboom , Town Clerk TOWN OF rf]WACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 18 Bid Acceptance of New Tractor/Loader/Backhoe Resolution No , 82 WHEREAS , two bids were received for a new 1997 Tractor/Loader/Backhoe , although only one bid met the specification requirements ; and WHEREAS , the Highway Superintendent reviewed the bid specifications , and the bid from S . C . Hansen meets the bid specifications ; and WHEREAS , upon the Highway Superintendent' s findings , he recommends that the Town Board of the Town of Ithaca accept the bid from S . C . Hansen , Inc. ; now therefore be it RESOLVED , that the Town of Ithaca Town Board accepts the respective bid from S . C . Hansen , Inc; and be it further RESOLVED , the Highway Superintendent is hereby authorized and directed to purchase one new Case Tractor/Loader/Backhoe as specified for a price of $65 , 907 with the moneys to be taken from the D135130 . 203 account . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 12 , 1997 Joan Lent Noteboom , Town Clerk TOVM OF IT CA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 20 AUTHORIZATION TO CONTRACT FOR SERVICES OF NANCY OSTMAN AND F. ROBERT WESLEY FOR FOLLOW- UP STUDY OF SOUTH HILL SWAMP AREA FOCUSING ON BOTANICAL RESOURCES Resolution No . 83 WHEREAS , the South Hill Swamp area within the Town of Ithaca has been recognized for the last one hundred years to be an important botanical site harboring rare plants ; and WHEREAS , Tompkins County has designated the South Hill Swamp area a Unique Natural Area , a status which carries no regulatory protection but serves to identify areas with outstanding environmental qualities worthy of special attention for preservation ; and WHEREAS , the Town of Ithaca Planning Committee and Town of Ithaca Conservation Board are considering appropriate protective measures for this area ; and WHEREAS , the Town contracted with Nancy Ostman , Ph . D . and F. Robert Wesley, Botanist to produce the December 1996 study entitled " Inventory South Hill Unique Natural Area" , which describes the natural features and plant communities in this special area ; and WHEREAS , the aforementioned study has provided a strong foundation of information about the natural features and plant communities in this special area which will be extremely useful for determining appropriate land- use protection there , but which , because the Town contracted this study in the late fall , could not adequately survey populations of scarce plants , which would provide additional useful information for the Town ; and WHEREAS , Ms . Ostman and Mr. Wesley have, at the request of the Conservation Board , submitted a proposal to complete a follow- up botanical study at a cost of approximately $4 , 500 . 00 ; and WHEREAS , the Town of Ithaca Conservation Board has voted to recommend allocation of $ 1 , 000 from the 1997 Conservation Board Fund (Account # B8020 . 407) towards the completion of this study, and has recommended that the Town Board allocate an additional $3 , 500 from the 1997 Town of Ithaca Budget to complete this study; and i Agenda No . 20 , 5/ 12/97 Res . No . 83 Page 2 . WHEREAS , it has been determined that there are sufficient funds in General Part Town Fund , Account # B5680 . 400 , Public Transportation , Northeast Transit to pay for a portion of this study; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby support the further study of the South Hill Swamp Unique Natural Area to determine its plant communities and rare plant occurrences ; and be it further RESOLVED , that the Town of Ithaca Town Board authorizes the Supervisor of the Town of Ithaca to enter into a contract with Nancy Ostman , Ph . D , and F . Robert Wesley, Botanist , to conduct a botanical survey of portions of the South Hill Swamp Unique Natural Area as further described in Schedule A annexed hereto ; and be it further RESOLVED , that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $4 , 500 in total to compensate Nancy Ostman and Robert Wesley for services rendered ; and be it further RESOLVED , payment shall be made from General Fund Part Town , Account # B8020 . 400 , Planning - Conservation Board ; and be it further RESOLVED , the Town Board does hereby direct the Supervisor/Fiscal Officer to make the following budget transfer to cover the cost of a portion of the said services : General Part Town Fund : From : B5680 . 400 Public Transportation , Northeast Transit $3 , 500 . 00 To : B8020 . 407 Planning , Conservation Board $3 , 500 . 00 MOVED : Councilwoman Harrison SECONDED : Councilman John Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 12 , 1997 CLj lsr� Joan Lent Noteboom , Town Clerk I' qr YOU N OF ITHACA 126 EASY SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/12/97 Agenda Item No , 22 Agreement - Coddington Road Community Center, Summer Program Resolution No , 84 WHEREAS , the Coddington Road Community Center, Inc . , (the "CRCC") and the Town of Ithaca (the "Town ") have an agreement whereby CRCC will provide a summer program for the general public at the CRCC facilities located at 920 Coddington Road , Ithaca , New York ; and WHEREAS , the agreement provides for a stated level of compensation unless the parties agree to differing amounts ; and WHEREAS , the parties wish to set the amount for the 1997 CRCC 13th Annual Summer Playground and Recreation Program ; now therefore be it RESOLVED , that the governing Town Board of the Town of Ithaca does hereby authorize the payment of $4 , 891 . 00 to the CRCC for the 1997 CRCC 13th Annual Summer Playground and Recreation Program to be held July 7 , 1997 through August 15 , 1997 , pursuant to the agreement between the Town and CRCC dated as of May 13 , 1995 . Said payment shall be paid from General Fund account A7320 . 404 . MOVED : Supervisor Valentino SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 12 , 1997 Joan Lent Noteboom , Town Clerk TOWN OF ffHACA 126 EAST SENECA STREET ITHACA, NEW YORK 14830 Town Board Meeting 5/12/97 Agenda Item No . 23 (a)-23 ( i) Consent Agenda Items Resolution No's . 85 (a) -85 ( i ) BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No . 23(a) through 23 ( i) as presented or amended on the individual resolution . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously. DATED : May 12 , 1997 Q"�' 1'+ utu: Joan Lent Noteboom , Town Clerk 1 f 126 EAST SENECA STREET RHACA, NEW YORK 19850 Town Board Meeting 5/ 12/97 Agenda Item No . 23 (a) Approval Town Board Meeting Minutes Resolution No . 85 (a) WHEREAS , the Town Clerk has presented the Town Board Meeting Minutes for the regular meeting held on April 7 , 1997 , to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed the minutes for the said meeting ; now therefore be it RESOLVED , the Town Board does hereby approve and adopt the minutes for the regular meeting held on April 7 , 1997 , as the official minutes for the said meeting . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 12 , 1997 C)",' a ' Joan Lent Noteboom , Town Clerk TOWN ®F ffBACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/12/97 Agenda Item No . 23 (b) Town of Ithaca Warrants Resolution No . 85 ( b) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Ithaca Town Board hereby authorizes the payment of the said vouchers . General Townwide Vouchers : No . 988- 1041 , $83 , 969 . 46 General Outside Village Vouchers : No . 405426 , $ 19 , 357 . 43 Highway Vouchers : No . 599-648 , $ 106 , 078 . 92 Water District Vouchers : No . 248-265 , $20 , 622 . 96 Sewer District Vouchers : No . 256-275 , $8 , 300 . 73 Special Lighting District Vouchers : No . 47-49 , $ 1 , 146 . 88 Risk Retention Fund Vouchers : No . 1 , $37 . 79 MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 12 , 1997 Joan Lent Noteboom , Town Clerk i TOWN of ITHACA 126 EAST SENECA STREET ITHACA, NEW YORK 14650 Town Board Meeting 5/ 12/97 Agenda Item No . 23 (c) Bolton Point Warrants Resolution No . 85 (c) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Town Board hereby authorizes the payment of the said vouchers . Operating Fund Vouchers : No . 1767- 1909 , $ 1829347 . 44 MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 12 , 1997 Joan Lent Noteboom , Town Clerk TOWN OF ITHACA 126 EAST SENECA STREET MiACA, NEW YORK 14856 Town Board Meeting 5/ 12/97 Agenda Item No . 23 (d) Records Management Disposition Listing Resolution No , 85 (d) WHEREAS , the Town Clerk/Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the Records Retention and Disposition Schedule MU - 1 ; and WHEREAS , the Supervisor and Department Heads have reviewed and approved the disposition of the said records ; now therefore be it RESOLVED , the governing Town Board of the Town of Ithaca does hereby authorize and direct the Records Management Officer/Town Clerk to dispose of the records as described in the attached listing according to the procedure developed by the New York State Archives and Records Administration . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 12 , 1997 Joan Lent Noteboom , Town Clerk t C 0^ \^1, 4-.{ L'J 00 J G\ to P W N ►- FJ' ao v C)C\ N W N O O z C1 . (D 0 F'S W F-' O rh tr] � N (� b7nny 171 rhn c 0 0 0 0 w N- O CD .- . . . . `� 7a CD "'� n �? N QQ UQ UC U� A3 p. ° cn 0000 � t7 x . COD . y.� �y 7 O IM. Ia. C1. O. (D (n O \ J iJ N Vy li, Fi • H. • ti. • �. • cD r� c„ 0 Peel cD o o (D o o w 0 . tee , PA cn � 0 CD (D CD �, ro p1 o o o (ncF � �. � C� C7C7C1 � ' H cr ree pea . <(FD CD w o o-e - � z m eeA . O U) UC �' C ' 1 '77 ':7 o a � t cn ' Pi p c� R, n C/) � a fD e .. � • CL R. G. O] O CD C/) A� N � � . � . d s L7 O O O O CD O O .r (7 O. (7 fD See n O O O pes , v 0 p ~ " ►� G1 He m ct �%o \%c �%o � �o � �o � � t7t17 00 \O oo �O 00 \O 00 �4 00 00 0 w N O *--a 00 O D txl d r , IWO d 0 t7 cn \C \0 \%o \C \ c \o X00 z oo \%c CN oo 110 00 00 \C � J o0 oc `O 00 \40 �10 �10 y ,,,� �O W 00 N oo �o W cn G1 cn 00 N vi N *e-. O cn y c 0 g z -h r%; � cu o � 0 C 'TJ O (1 C A� d rt C�7 N - O n (D ti A� O �a m M He Wee a rj p v (D d eew o O d ° m (D O Oaw O G t—q pa r- a O CD �' D)rr W O O C n O O o-o .z O O H C7 H- P• UPI O ci n ► n CD Z n N cn a (D ro cn _ O m Pe, (D n CD p O 0 O C7 n ci O C� O v' P' ¢+ wme� O O C = cn ,r n a. C C7 wM0 d ti H meo m S� can 0 1 f1 o 0 o r H- (OD cer a p O �-3 O �ai m 5o a d r d O d C H O ro z ° (') H C O � Z n O O r+ _ 9 TOWN OF ITHACA .�, HIGHWAY/ PARKS DEPARTMENT �� .to`�' 106 SEVEN MILE DRIVE , ITHACA , N . Y . 14850 HIGHWAY (607) 273-1656 PARKS (607) 273-8035 FACSIMILE (607) 273-9239 TO : Joanie Noteboom FROM : Gail Kroll , DATE : March 28 , 1997 RE : Records Management I have reviewed the records from the Highway Department and would like to submit the following for disposition. 1990 Copies of Agreements for Expenditures of Money Dispose 1996 1984 Copies of Agreements for Expenditures of Money Dispose 1990 1984 Copy of a Cylinder Lease Dispose 1990 1990 Letters regarding Pet. Prices from Starr Oil Dispose 1996 1990 Bids for Fuel from : Starr, Andree and Agway Dispose 1996 1989 Letter and supporting documents to get off State Bid for Fuel Dispose 1995 1989 Requirement Letter for Fuel from State Bid Dispose 1995 1990 Letter for Bids for work on Wolff Lane Dispose 1996 1990 Miscellaneous Correspondence (also some from 1989 and back) Dispose 1996 1989 Budget Statements for Parks Dispose 1995 1990 Budget Work Sheets Dispose 1996 1990 Copies of Financial Reports Dispose 1996 1990 Job Sheets Dispose 1996 1990 Copies of Purchase Orders and Requisitions Dispose 1996 1990 Bid for Pickup from Brian Barry and Don TenKate Dispose 1996 1990 Copies of Highway Superintendent' s Board Reports Dispose 1996 1990 Rental of Equipment Dispose 1996 1990 Packing Slips/Deliver Tickets Dispose 1996 1990 Agreement to work on ROW from NY Telephone Dispose 1996 1990 Copies of Abstracts Dispose 1996 1990 Copies of Pay Roll Records Dispose 1996 1988 Copies of Pay Roll Records Dispose 1994 1988 Copies of Purchase Orders Dispose 1994 1989 Permit to put in Gas Main form NYSEG Dispose 1994 Budget information dating back to 1969 TOWN OF ITHACA 126 EAST SENECA STREET MACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No , 23 (e) Recommendation of Appointment Board of Fire Commissioners Resolution No . 85 (e) WHEREAS , Robert Romanowski , 160 Bundy Road , has served as the Town of Ithaca representative on the Board of Fire Commissioners since June 30 , 1994 ; and WHEREAS , Mr . Romanowski has requested that he be reappointed to serve another term on the said Board of Fire Commissioners ; and WHEREAS , appointments to the said Board of Fire Commissioners are made by the Mayor of the City of Ithaca ; now therefore be it RESOLVED , the governing Town Board of the Town of Ithaca hereby recommends and requests the reappointment of Mr . Robert Romanowski as the Town of Ithaca representative on the Board of Fire Commissioners for a term of office beginning July 11 1997 to June 30 , 2000 , MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 12 , 1997 Q.j I,-- In't �' Joan Lent Noteboom , Town Clerk TOWN OF IT CA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 23 (f) Attendance Wages , Hours & Pay Conference Resolution No . 85 (f) WHEREAS , Deerfield Seminars Incorporated is holding a conference for New York State Personnel and Payroll Managers in Albany, June 11 , 1997 ; and WHEREAS , this conference will provide a working knowledge of New York and federal wage and hour legislation and regulations , as well as an overview of New York State laws affecting other pay practices ; and WHEREAS , Judith C . Drake wishes to attend this conference as she feels it will increase her knowledge of payroll practices ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve and authorize the attendance of Judith C . Drake at the Wages , Hours and Pay Conference , June 11 , 1997 at a cost not to exceed $300 . 00 , to be charged to General Fund account Al 430 , 410 , MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 12 , 1997 Q,"' A.'+ -Xm., foan Lent Noteboom , Town Clerk TOWN OF ITHACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 23 (g) Authorization to Attend Techpro Pump & Seal School Resolution No . 85 (g ) WHEREAS , Techpro is presenting a Pump and Mechanical Seal Maintenance Course on May 19=20 , 1997 , in Albany , New York ; and WHEREAS , the training will benefit the Town of Ithaca , and the course is consistent with the training plan for the Water and Sewer Maintenance Supervisor and the Water and Sewer Technician ; and WHEREAS , the cost of the course is $300 . 00 per person , plus an estimated $ 100 . 00 per person for travel and lodging costs , for a total estimated cost of $800 . 00 ; and WHEREAS , the Town Engineer has recommended attendance at this course by these employees with the funds that are available from Water Fund account F8340 . 401 , and the Sewer Fund account G8120 . 401 ; now therefore be it RESOLVED , the Town Board hereby authorizes that Wayne Sincebaugh , Water and Sewer Maintenance Supervisor, and Charles White , Engineering Technician attend the Techpro Pump and Mechanical Seal Maintenance Course on May 19=20 , 1997 , in Albany , New York. The total cost not to exceed $800 . 00 for registration and travel expenses . Funds to be taken from Water Fund account F8340 . 401 , $400 . 00 , and Sewer Fund account G8120 . 401 , $400 . 00 . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 12 , 1997 (L' J'+ W'tt�" Joan Lent Noteboom , Town Clerk TOWN ®jF IT CA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No , 23 (h ) Appointment Senior Typist Resolution No . 85 ( h ) WHEREAS , there is a vacancy in the position of Senior Typist for the Planning and Engineering Departments ; and WHEREAS , the Selection Committee interviewed five candidates from the Civil Service Eligible Listing provided by Tompkins County Personnel ; and WHEREAS , the Selection Committee feels Karen McGuire possesses the necessary skills and experience to satisfactorily perform the duties of this position ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the appointment of Karen McGuire as Senior Typist , Classification (h ) , for the Planning and Engineering Departments , at $9 . 74 per hour, for 37 '/2 hours per week , charged to General Part Town Fund account B8020 . 100 , effective May 19 , 1997 . A twenty six (26) week probationary period applies , during which time a performance review will be made to determine regular employment status . Full benefits apply. MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously . DATED : May 12 , 1997 " L+ Joan Lent Noteboom , Town Clerk T® 01F ITHACA 146 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 23 ( i) Authorization to Hire Temporary Summer Planning Intern Resolution No . 85 ( i ) WHEREAS , the Director of Planning has recognized the need for additional staff support for the Planning Department ; and WHEREAS , the Planning Department has budgeted funds to cover the cost of having student interns and has traditionally hired temporary interns to provide them with valuable work experience while the Town of Ithaca has received valuable technical support from the interns ; and WHEREAS , Benjamin Helber has been assessed as possessing the qualifications necessary for appointment to this temporary intern position ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca authorizes the Director of Planning to hire Benjamin Helber as a temporary summer Planning Intern , at an hourly wage of $8. 00 based on a 37 1/2 hour work week , for a twelve ( 12 ) week period . The total is not to exceed $3 , 600 . 00 and will be charged to General Part Town Fund account B8020 . 110 . Benefits are limited to the temporary status of this position . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 12 , 1997 Q'." Joan Lent Noteboom , Town Clerk TOV" OF ITHACA 126 EAST SENECA STREET MACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item No . 25 Authorization to Enter Into an Agreement for the Purchase of Lands in Inlet Valley from Tompkins County Resolution No . 86 WHEREAS , the Town Board of the Town of Ithaca adopted Resolution No . 133 , on July 29 , 1996 authorizing and directing the Town Supervisor to negotiate an agreement for the acquisition of lands located in Inlet Valley from Tompkins County at a price not to exceed $ 12 , 500 . 00 ; and WHEREAS , the Town Supervisor has reported to the Town Board in an Executive Session on this date that she has successfully negotiated the said agreement ; now therefore be it RESOLVED , that the governing Town Board does hereby authorize and direct the Town Supervisor to enter into an agreement with Tompkins County to purchase Tax Parcels No . 31 . -2- 5 , and 31 . =2- 6 located in Inlet Valley at a price of $ 11 , 784 . 26 , plus the applicable closing costs . Said lands shall be considered General Purpose Lands ; and be it further RESOLVED , payment for the purchase of the said parcels shall be made from General Fund , Account A1940 . 400 - Acquisition of Property; and be it further RESOLVED , the Town Supervisor/Fiscal Officer is hereby authorized and directed to make the following budget transfer to cover the costs of purchasing the said parcels : General Fund : From : A8989 . 400 Community Services = Hospital Bus $ 2 , 700 . 00 A1990 . 400 Contingency $9 , 800 . 00 To : A1940 . 400 Acquisition of Land $ 129500 . 00 MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously . DATED : May 12 , 1997 1, ,L 90an Lent Noteboom , Town Clerk TOWN OF ITHACA 126 EAST SENECA STREET MACA, NEW YORK 14850 Town Board Meeting 5/ 12/97 Agenda Item Additional No . 1 SCLIWC Budget Transfers to the 1997 Operating Budget Resolution No . 87 BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby approve the attached Budget Transfers to the Operating Budget of the Southern Cayuga Lake Intermunicipal Water Commission . MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 12 , 1997 Qzvi� Joan Lent Noteboom , Town Clerk e I OF 1p TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING May 12 , 1997 5 : 30 p. m . AGENDA 1 . Call to Order . 2 . Pledge of Allegiance . 3 . Reports of Town Officials : a . Director of Engineering . b . Town Highway Superintendent . c . Director of Planning . d . Director of Building and Zoning . e . Town Clerk/Director of Administrative Services . f. Financial Report . 4 , PUBLIC ANNOUNCEMENT: Ethics Disclosure Statements . 5 . Report of Town Committees . 6 . Report of Tompkins County Board of Representatives . 7 . Report of Fire Commissioners , 8 . Review of Correspondence : a . NYS Department of Environmental Conservation . 9 . 5 : 45 p . m . - PUBLIC HEARING : To consider an application to conduct an event above the noise level permitted under the Town of Ithaca Noise Ordinance . 10 . 6 : 00 p . m . = PERSONS TO BE HEARD : a . Nancy Goody, Six Mile Creek . i 1 TB Mtg . Agenda 5/ 12/97 Page 2 . 11 . Consider setting public hearing date to consider a , LOCAL LAW TO ALLOW GAMES OF CHANCE IN THE TOWN OF ITHACA" . 12 . Consider setting public hearing date to consider an ordinance to establish rules and regulations for the issuance of Open Burn Permits in the Town of Ithaca . 13 . Discuss priority list for the Water and Sewer Capital Plan . 14 . Consider setting public hearing date to consider the matter of the providing of a proposed water improvement and the establishment of a proposed water improvement area to be known as the Town of Ithaca Water System Benefitted Area - 1997- Buttermilk Falls Area in the Town of Ithaca pursuant to Article 12-C of the Town Law, 15 . Consider setting public hearing date to consider the matter of the providing of a proposed sewer improvement and the establishment of a proposed sewer improvement area to be known as the Town of Ithaca Sewer System Benefitted Area - 1997- Buttermilk Falls Area in the Town of Ithaca , pursuant to Article 12-C of the Town Law, 16 . Consider acceptance and award of bid for the purchase of a new 1997 Dump Truck, Snow Plow Equipment , and Dump/Box Material Spreader. 17 . Consider acceptance and award of bid for the purchase of a new Tow Behind Air Compressor. 18 . Consider acceptance and award of bid for the purchase of a new 1997 Tractor Loader Backhoe . 19 , POSTPONED UNTIL A LATER DATE : Consider acceptance and award of proposal for an IRC , 457B , Deferred Compensation Plan to provide a long-term retirement program for those employees who would elect to participate . 20 . Consider additional funding and budget transfer for the South Hill Swamp Plant Study. 21 , REMOVED FROM CONSIDERATION : Consider authorization to submit grant application for the Historic Resources Survey . TB Mtg . Agenda 5/ 12/97 Page 3 , 22 . Consider approval of funding for the Coddington Road Community Center's 13th Annual Summer Playground & Recreation Program . 230 Consent Items : Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 4/7/97 . b . TOWN OF ITHACA WARRANTS . c. BOLTON POINT WARRANTS . d . Records Management Disposition Listing . e. Recommendation of reappointment Board of Fire Commissioners . f. Attendance at Wages , Hours and Pay Seminar. g . Attendance Tech Pro Pump and Seal School . h . Appointment Senior Typist . i . Authorization to hire summer intern . 24 . Presentation 1997 Independent Audit Report . 25 . Consider EXECUTIVE SESSION . 26. Consider ADJOURNMENT. Agenda Item 3a Town Enctineer ' s Report for 5 / 12 / 97 Town Board Meeting DEVELOPMENT REVIEW Sanctuary Drive Continued to monitor drainage and construction activity by the developer to ensure compliance with the subdivision approval . Ithaca College Reviewed preliminary site plan submission for the proposed Ford Hall additions and related parking lot improvements . EARTH FILL PERMITS Five Mile Drive , Immaculate Conception Filling at the site has been limited to stockpiling of material from utility excavations . The contractor plans to remove stockpiled material as fill is needed on the project . Contractor has proposed to use fill site for material removed from the Flood Control Channel as part of the emergency rehabilitation project . Site may be used as a temporary storage and dewatering site for dredged material . If proposed fill volumes exceed original permit limits the contractor will apply for a permit modification . The Town Engineer has been reviewing sediment and erosion control. plans with the contractor . Final grading and site restoration is expected to occur in the Fall of 1997 . Sediment control fencing is being maintained around the fill area . The contractor has been keeping the roadway clean . Ithaca Vol . Vets , Elmira Road The Association received site plan approval from the Planning Board on October 29 , 1996 for an enlarged parking area on the property with additional fill to be placed . The Town Engineer is monitoring the project . Had meeting with Contractor to review rough grades . Bulk of fill is in place with more select fill to be placed for final top and grading . Williams Glen Road A fill permit for approximately 200 cubic yards of fill has been issued for regrading a residential lot with imported material . Final grading and seeding of the site will be completed when weather permits . Town Engineer ' s Report 5 / 12 / 97 3 STORMWATER Development of the Townwide watershed evaluation is continuing . Base maps are being developed utilizing the digital planimetric map , and field survey work will begin when weather permits and continue through the summer with utilization of student aids . BENEFIT ASSESSMENT The Townwide water and sewer benefit assessment review has been completed and a list of changes has been prepared and has been filed with the Tentative Roll in the Town Clerk ' s office . The Benefit Assessment committee is evaluating the impact of the current benefit assessment on large parcels and is considering options to modify the assessment formula bases on current development potential . The County digital tax parcel maps have been provided to the Town by the County Assessment Office , and development of a database utilizing the GIS is proceeding . CAYUGA INLET REHABILITATION PROJECT BY US ARMY CORPS OF ENGINEERS The Corps of Engineers is planning to repair Cayuga Inlet Flood Control Channel from the State Street Bridge up to the drop structure and fish ladder . Work is proposed to include removal of approximately 100 , 000 CY of sediment , placement of rock rip rap bank protection and removal of gravel from the Coy Glen grade stabilization structures . A contractor has apparently been selected for the first phase of channel stabilization and the project was scheduled to begin in March . No work has been started to date . C : \MEM0S\ERPT9704 . REP Agenda Item 3b HIGHWAY/PARKS DEPARTMENT MONTHLY BOARD REPORT, APRIL 1997 TOWN OF ITHACA TOWN BOARD MEETING MAY 123 1997 Highwa�f Superintendent ' s Report Since April was relatively warmer and dryer than usual, we were able to start work on our summer projects . The Highway crews worked simultaneously on Eastern Heights Drive and Pennsylvania Avenue/Kendall Avenue. On Eastern Heights Drive we put in a manhole and approximately 80 feet of culvert pipe. This work was necessitated by the heavy rains last year, which eroded the shoulder area away. The crews worked 321 hours of time on this project . To start preparing for paving both Pennsylvania Avenue and Kendall Avenue, the crews need to change road crossing pipes, catch basins , and clean the ditches. This month the crews worked 606 hours on replacing the pipes on Pennsylvania Avenue. We are hoping to be able to pave by the end of May or early June. In April both Highway and Parks crews completed our semi-annual yard waste clean-up . To accomplish this , we worked 542. 5 hours of time. This year there was a particularly large amount of brush (from cleared lots) . This was discussed at the Public Works Committee meeting, and we will be reviewing our policy and the advertisements. During April, we worked 340 hours of time on vehicle maintenance . Again, this total includes two people ' s time. We continue to work on repainting one of our older trucks, preparing snow plow equipment for storage, and preparing equipment for use this summer. The crews worked 223 hours of time on General Repairs . This includes hauling materials for stock piling, maintenance around the Highway facility, and training on Chain Saw Safety. Some of the Permanent Improvement projects this month include road sign work and lawn repairs . This took 107 hours of time We did work 290 . 5 hours on snow removal . We used 128 tons of salt . We plowed the fire stations six times each and salted them eight times . The Highway crews worked briefly on repairs to a sewer pump station. We also worked on lawn repairs (due to water breaks) . This took 56 hours . Barbara Blanchard, Tompkins County Board of Representatives, has been in contact with Ellen Harrison . They had a discussion about the Warren Road capital project. The County is going to have Warren Road on there 1998 Capital Improvement Project List and will be budgetting for it . The Town of Itahca needs to decide whether we are going to particiapte in this capitla project . The questions we need to review are: • Do we want to participate? • How does the sidewalk fit in our Transportation Plan? • Do we have neighborhood support for this ? May Highway Projects 1 . Prepare for and pave roads . 2 . Prepare for surface treating roads . 3 . Cleaning ditches. 4. Water and Sewer Maintenance Work Park and Open Space Manager Report Final snow removal efforts early in the month required 56. 5 hours of time. Spring cleanups at all park and trail sites were completed; 58 hours were spent. The annual play structure safety and maintenance inspections were begun, taking 16 hours thus far. These will be completed early in May and follow-up repairs made as noted. Shop projects , including preparation to install two overhead doors at the annex building, took an additional 43 hours in April. Lawn restoration work for the winter's water and sewer breaks, cleanup of snow plow damage, and re-seeding of several highway projects took 134 hours. Several planting jobs were started, requiring 10 hours. Parks will be doing several jobs for Engineering during May. Mowing was begun late in April using our new John Deere Model 932 Front Mower. Only six hours were spent thus far. Various routine maintenance tasks , taking 230 hours, completed our work effort for April . May Park Projects 1 . Continue park and trail mowing. 2. Install plantings at Pine Tree Road Master Meter Building, Hanshaw Road and Forest Home Sewer monitoring stations, and several other sites . 3 . Finish lawn restoration. 4 . Install map display stands at South Hill Trail entrances . Agenda Item #3c Planning Director' s Report for May 12 , 1997 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. Montessori School Annex, 117 East King Road The Planning Board granted Final Site Plan Approval at the April 15, 1997 meeting for the proposed conversion of a single-family house and garage into a two-classroom school facility to accommodate up to 20 students, along with the construction of a new driveway, bus unloading area, parking spaces, and walkways, located at 117 East King Road, directly opposite the existing Montessori School, Residence District R- 15 . Tower Road Reconstruction, Cornell University The Planning Board granted Preliminary and Final Site Plan Approval and issued a recommendation regarding Special Approval to the Zoning Board of Appeals at the April 15, 1997 meeting for the proposed reconstruction of 1 ,450 + / - linear feet of Tower Road between Judd Falls Road and Campus Road on the Cornell University campus, including the addition of bicycle lanes, two bus pullouts, addition of new catch basins, reconfiguration of curb cuts, and new landscape plantings, Residence District R-30 . Temporary Classroom Building, Occupational Therapy, Ithaca College The Planning Board granted Preliminary and Final Site Plan Approval and issued a recommendation regarding Special Approval to the Zoning Board of Appeals for the proposed placement of a 10, 170 + / - square foot temporary classroom structure for the Occupational Therapy program on the Ithaca College campus on an existing athletic field, Residence District R-151 Ford Hall Addition and Expansion of J and M Parking Lots, Ithaca College The Planning Board began consideration of Preliminary Site Plan Approval and a recommendation regarding Special Approval to the Zoning Board of Appeals at the April 15, 1997 meeting for 1 ) a proposed 55, 000 + / - square foot addition to Ford Hall to house additional classrooms, practice studios, rehearsal rooms, a 250 + / - seat recital hall, and other facilities for the Ithaca College School of Music; 2) a proposed expansion of the existing "J Lot" parking lot from 160 spaces to 354 spaces; and 3) a proposed expansion of the existing "M Lot" parking lot from 198 spaces to 230 spaces, located on the Ithaca College campus, Residence District R-15. The public hearing was postponed until the May 6, 1997 meeting in order to obtain additional information and application materials . CURRENT PLANNING DEPARTMENT PROJECTS The following are significant accomplishments or issues that have been dealt with over the past month . SEAR Reviews for Zoning Board : Three SEQR reviews for the Zoning Board were completed: (1 ) request for approval to build a 936 square foot addition onto an existing nonconforming house, 210 DuBois Road, Residence District R-30 (Robert and Leilani Wheeler); (2) request for a variance to maintain a 16 foot wide by 12 foot high plywood wall in the front yard of a single-family residence, 327 Winthrop Drive, Residence District R-15 (Norma Schwab); and (3) request for Special Approval to convert an existing residence into a private school building, 117 East King Road, Residence District R-15 (Montessori School) . Codes and Ordinances Committee: The Committee is hoping to complete review of the draft of the revised zoning districts at their May 7, 1997 meeting in order to get the draft in shape to distribute to other boards and committees for review and comment. An Executive Summary of the recommended zoning changes has also been prepared. Planning Committee: The Planning Committee met on April 14, 1997, and is considering inviting farmers and agricultural interest groups to a public meeting to obtain input on possible measures to preserve important farmland and encourage farming within the Town. A date has not been determined . A first step will involve inviting several experts in the local agricultural sector to a Planning Committee meeting for a strategy session. Park , Recreation and Open Space Plan Update : After the Town Board accepted the draft of the Park, Recreation and Open Space Plan at the April 7, 1997 meeting for public review, 230 copies of the draft plan were printed, a distribution list was created, and copies of the Plan are in the process of being distributed to boards and committees of the town, neighborhood groups, other interest groups, state, regional and federal agencies, neighboring municipalities, etc. A schedule and arrangements for public information meetings will soon be organized (as a start, one meeting on each of South Hill, East Hill and West Hill) . Town of Ithaca - Cornell University Transportation Committee: The Committee met on April 14, 1997 to discuss the update of the Cornell Plantations Master Plan, the temporary closing of the East Ithaca Recreationway this summer for construction, the 2 status of Northeast Subarea Study consultant selection, City /Town bike plan coordination, and possible connections to the East Ithaca Recreationway. The Committee met again on May 5, 1997 to hear a presentation of the City' s draft Bicycle Plan by Jon Meigs, and had further discussion regarding possible connections to the East Ithaca Recreationway. In addition, State DOT has responded to the Town's inquiries regarding traffic signals on Route 366, and has determined that a three-color traffic signal at the Rt. 366 / Caldwell Road / Palm Road intersection is warranted and will be installed by the State in the 1998 construction season (see attached letter from DOT dated 4/ 14/ 97) . Northeast Subarea Study: The selection committee has interviewed four consultant teams, and held a follow-up meeting to discuss selection. Two preferred consultants have been agreed upon by the committee (a public participation module consultant and a technical module consultant that did not submit their proposals as a team) . The committee has authorized staff to negotiate with those consultants to see whether this "new" team could revise their proposal scopes to fit within the project budget. A report will be given to the MPO Policy Committee at the May 20th meeting. Black Diamond Trail : The Supervisor and staff had a follow-up meeting with representatives of State Parks and the City of Ithaca to discuss the planning of the proposed Black Diamond Trail that would connect Taughannock Falls State Park in Ulysses with Alan H. Treman State Marine Park in the City of Ithaca and Buttermilk Falls and Robert H. Treman State Parks in the Town of Ithaca. A field trip will be scheduled soon to look at specific alignments in the Inlet Valley area . Representatives from the State may come to a future Town Board meeting to provide an update on the status of the project. Cornell-Community Waste Management Advisory Committee : Staff continues to attend meetings as alternate and technical support to town representatives . Recent meetings have focused on working group reports (e. g. , treatment and disposal options, criteria for evaluation of options, information and education, etc. ), as well as several presentations given by experts in the fields of waste management and minimization. Personnel: Starr Hays has resigned from her position as Senior Typist for Planning and Engineering to take a new position. Interviews of potential candidates to fill that position (from the civil service list) have been completed (refer to consent agenda item no . 23h) . GIS: Most staff and all department heads have received basic orientation and / or training on the ArcView GIS program. Development Review Accounting: Coordination between Planning and Accounting regarding the development review accounts continues . Attached is the cumulative list of 1997 projects with respective processing fees and review fees that have been received by the town. 3 Cornell University Lake Source Cooling Project - Draft EIS: Staff reviewed the Draft Environmental Impact Statement (DEIS) for Comell' s proposed Lake Source Cooling Project, and prepared and sent comments to the NYS Department of Environmental Conservation regarding completeness of the DEIS (refer to Correspondence - Agenda Item No. 8a) . Chase Lane Walkway (Public Works Committee): At the request of the Public Works Committee, staff conducted research and prepared a summary report (4/ 18 / 97) regarding the maintenance responsibilities of the walkway in the Chase Lane right-of- way. (The previous record of maintenance responsibilities was unclear. ) Research of Planning Board and Town Board resolutions, declaration of restrictions, deeds of adjacent lots, and the Town's Sidewalk Ordinance (8 /24 /92) indicates that it appears to be the responsibility of each lot owner adjoining the walkway to maintain, repair, and if necessary, replace the walkway. Filename: 1fi1es\ townbd\ tpre0597.mem 4 COPYR � 2 M t: APR 1 81997 tC;'JN OF ITNACA PUNNING, ZCNING ENGINEERING STATE OF NEW YORK DEPARTMENT OF TRANSPORTATION 333 EAST WASHINGTON STREET SYRACUSE , N . Y. 13202 C }4ARLES E. MCYNINAN , P. =. JCSEPH H . SCAROMAN REGIONAL OIREC-CR ACING COMMISSIONER April 14, 1997 Nis . Ellen Z . Harrison, Chair Cornell/Town Transportation Committee 115 East Upland Road Ithaca, New York 14850 6�711 .%w Dear Ms . Harrison: Re : Route 366 at Judd Falls Road, Tower Road. and Caldwell Road Thank you for your March 3 follow-up letter regarding the subject section of Route 366 near Cornell University . After reviewing the data collected in our recent studies and the contents of your letter, we have determined that we do need to install a three-color traffic signal at the Route 366/Caldw-ell Road/Palm Road intersection. We will arrange to have this signal installed by a contractor in the 1998 construction season. We have also determined that it would not be appropriate to install temporary or permanent signals at Judd Falls Road south or Tower Road until Judd Falls Road north is closed off. Our experience indicates that a three -color signal will not work at Judd Falls Road south, unless there is a proper length left turn lane provided for the Route 366 westbound traffic and this is not possible if Judd Falls Road north is left open. The current accident history at Tower Road does not justify a traffic signal at this time. but we still would be willing to install one if Judd Falls Road north could be closed off. Our previous reviews of the speed limits on Route 366 in this area indicate that the current limits are the most appropriate , but that could change after the signal is installed at Caldwell Road . We will do new speed limit studies at that time . We would be pleased to assist in any studies you want to conduct but we cannot install temporary traffic signals just for the benefit of a srud% i NIs . Ellen Z . Harrison, Chair April 14, 1997 Page 2 In summarv, we do intend to install a traffic signal at Caldwell Road but not at Judd Falls Road south or Tower Road until Judd Falls Road north is closed off. We trust this information is helpful to you and do look forward to continuing to work with you on the overall concept for the subject area. Please feel free to call meat (31 5 ) 428 -4351 , if you have any questions or concerns . Very truly yours , CHARLES E . M 9 IHAN, P . E . Regional Director or Transportation cc : William E . Wendt, Cornell University Transportation Services Catherine Valentino, Supervisor, Tow-n of Ithaca Jonathan Kanter Director of Planning William J. Mobbs , Commissioner of Public Works Ma v C v l C ( I u u u I 6 C: Y C. L L Y S 3 3 3 3 3 S 3 3 3 S S 3 3 3 C C : am C C am C :. jam F c. . IC Clam 9" 161 I n i E O O C VI O CIO O C O O CIC C am I Y C ds sS �s soy ' so = a25 j Y as Vl N Q N N N 96 N I{I p S G I S S O p Sp O S L L I C s O r O r 0 0 0 r O O N •� — Z Z ou o0 Aw cm n o o oossossoos � aaaa A ai = oo rn •✓� y o I A G 3 Y h s ° t va co ° _ ' at EIS n o dJ = LL C OL C Vl a ° E Lk I C I Z C_ u = q ^ 5 3 e = E o ME ° o o E > .� J o < > Y u o a V'' ° Ur 4L Ian C O 0 � � S� Iy h �n C Z � � � eGi nl C^1G I I tt7 - U - e I o 3 $ = V' Q 7 iii I L'.1 > am Z rr r r r r r r r r n r r7l r P P P P P 0% P r OR P P P P P P P PIP I r TOWN OF ITHACA AGENDA ITEM # 3d REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF APRIL 1997 YEAR TO DATE TYPE OF PERMIT !; YEAR # OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 1997 0 0 0 0 RESIDENCES ! 1996 0 0 0 0 ' SINGLE FAMILY DETACHED j 1997 1 50,000 3 230,000 ; RESIDENCES j 1996 0 0 : 1 36.000 1997 0 0 . 0 0 ; TWO FAMILY RESIDENCES I 1996 0 0 15 2.2744930 1997 , 2 14,700 6 51 .258 RENOVATIONS 1996 1 18.000 6 106,738 1997 0 0 1 2.500 I , CONVERSIONS OF USE j 1996 0 04 0 0 1 30,000 1 60,000 I 1 35,287 . 1997 3 125 .287 , 4 155.287 . ADDITIONS TO FOOTPRINT 1996 2 70; 134 4 85.929 1997 . 0 0 1 200,000 ; MULTIPLE RESIDENCES 1996 0 Of 0 0 1 Collegetown Bagels remodel 9,500 ; I 1 Courtside renovation 10.000 1997 . 2 199500 6 160.500 BUSINESS 1996 1 _ 11 _, 138 6 485. 138 1997 ; 0 0 0 0 ! AGRICULTURAL 1 1996 0 0 ` 0 0 1 1 1997 0 0 ; 0 0 INDUSTRIAL 1996 0 0 : 0 0 1997 1 CU library storage facility addition 2,4001000 : 1 2,400,000 EDUCATIONAL 1996 4 481 , 720 ' 5 742,720 , MISCELLANEOUS 1 Porch 2.891 i ! 2 Inground swimming pools 337950 I I Garage addition 2M 1997 4 38,841 ; 15 130.666 CONSTRUCTION 1996 4 35,070 9 59.884 ! TOTAL NUMBER OF 1997 13 2,648.328 : 37 3 ,330,211 : PERMITS ISSUED 1996 12 616.062 46 3 .791 .339 TOTAL FEES 1997 13 1 ,860 . 37 3 ,395 RECEIVED 1996 12 1 .465 46 8.530 Date Prepared: May 1 , 1997 Dani L. Holford Building/Zoning Department Secretary - 2 - TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 8 1 . 1124 Danby Road - outside wood deck. 2 . Palm Road - CU Bookstore Warehouse - additional office space (mezzanine). 3 . 115 Winston Drive - porch addition. 4. 108 Park Lane - room addition, porch, and entry. 5 . 102 Brandywine Road - change windows. 6. 101 Northview Road - change window. 7 . 3 Muriel Street - 240 square foot room addition. 8. 950 Danby Road - renovations to existing office space. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1997 - 38 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1996 - 41 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 4 1 . 134B Poole Road - building code - abated. 2 . 825 Danby Road - building code - abated. 3 . Various properties - real estate sign violations - abated. 4. Various properties - real estate sign violations - abated. From-N -larch 1997 : 1 . 327 Winthrop Drive - building code - ZBA approved with conditions. 2 . East Hill Plaza - building code - pending. 3 . 1469 Trumansburg Road - property maintenance - pending. 4. 1415 Trumansburg Road - property maintenance - pending. From January 1997 : 1 . 491 Five Mile Drive - property maintenance - abated. From December 1996 : 1 . 139 Ridgecrest Road - building code - abated. From Mav 1995 : 1 . 1152 Danby Road - zoning and building code - pending legal action. From March 1994 : 1 . 132 Forest Home Drive - building code - pending state hearing on 9/ 19/96 - variance granted - pending compliance with fire alarm. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1997 - 11 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1996 - 37 TOTAL FIELD VISITS THIS MONTH - 107 Uniform Building Code - 66 Local Law and Zoning Inspections - 22 Fire Safety - 2 (2 multiple dwellings [7 units total] ) Fire Safety Reinspections - 14 ( 12 multiple dwellings. 1 mixed occupancy. I business) Fire/Emergency Occurrences - 3 ( 1 wood stove. 2 IC [electrical, welding] ) Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 1997 - 324 TOTAL FIELD VISITS YEAR TO DATE, 1996 - 338 _ TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL `SIGN PERM ITS YEAR TO DATE. 1997 - 0 TOTAL SIGN PERMITS YEAR TO DATE, 1996 - 3 ZONING BOARD- OF APP- E_ALS 1 MEETING. 3 CASES. AGENDA ATTACHED FINAL TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNESDAY , APRIL 9 . 199 7 : 00 P. I . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of .appeals of the Town of Ithaca on Wednesday, April 9 , 1997 , in Town Hall. 126 East Seneca Street, (FIRST Floor, REAR Entrance, WEST Side) , Ithaca, N . Y . , COMMENCING AT 7 :00 P . M . , on the following matters : a APPEAL of Robert and Leilani Wheeler, Appellants, requesting authorization from the Zoning Board of Appeals under Article XII , Section 54 of the Town of Ithaca Zoning Ordinance, to be permitted to build a 936 square foot building addition onto an O existing nonconforming building at 210 DuBois Road, Town of Ithaca Tax Parcel No. 22 - 1 -3 , Residence District R-30. The existing building has a garage setback of 8 ± feet on the northwest side ( 15 feet required) , with said addition proposed to be 29 feet 13 on the southeast side (40 feet required) . A variance from the requirements of Article V , Section 21 may also be required to permit the 29 foot side yard setback. A APPEAL of Norma W. Schwab , Appellant, requesting a variance from the requirements of Article IV , Section 12 and 14 and Article XIII, Section 65 of the Town of Ithaca Zoning Ordinance, to be permitted to maintain a 16 foot wide by 12 foot high plywood wall in the front yard of a single- family residence located at 327 Winthrop Drive, Town of Ithaca Tax Parcel No. 72- 1 - p 1 . 105 , Residence District R- 15 . The wall is to serve as a ball stop for children ' s play. APPEAL of Montessori School, Appellant, Peter Demjanec R.A . , requesting a special approval under Article IV , Section I I of the Town of Ithaca Zoning Ordinance, to convert an existing single- family residence into a private school building at 117 East King Road, Town of Ithaca Tax Parcel No. 43 -2- 7, Residence District R- 15 . A variance from the requirements of Article XIII, Section ° 69 is also being requested to permit one parking space to encroach into the required front yard by 4 feet. Said Zoning Board of Appeals will at said time. 7 :00 p .m ., and said place. hear all persons in support of such matters or objections thereto . Persons may appear by agent or in person . Individuals with visual or hearing impairments or other special needs, as appropriate, will be provided with assistance, as necessary, upon request. Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing. Andrew S . Frost , Director of Building and Zoning 273 - 1783 Dated: April 1 , 1997 Publish : April 4. 1997 4 AGENDA # 3e . FORM NO. 1002-N TOWN CLERK'S MONTHLY REPORT WILLIAMSON LAW SOONCO.. VICTOR, NY145" TOWN OF Ithaca NEW YORK (Month) April 1997 TO THE SUPERVISOR: Pursuant to Section 27, Subd. 1 , of the Town Law, I hereby make the following statement of all fees and moneys received by me In connection with my office, during the month above stated, excepting only such fees and moneys the application and payment of which are otherwise provided for by law: LICENSE CATEGORY NUMBER OF LICENSES SOLD OR ISSUED COMMISSION COMMISSION TOTAL USED SENIOR (65 + I Military Disability) FISHING - SEASON HUNTING (Small Game) BIG GAME (Deer and Bear) TRAPPING BOWHUNTING (Big Game License Required) MUZZLELOADING (Big Game License Required) SPORTSMAN FISHING - 3 DAY JUNIOR TRAPPING (Under 16 yrs.) SPECIAL SECOND DEER PERMIT (See Big Game Guide) TURKEY PERMIT (Available at DEC offices only) NON-RESIDENT FISHING - SEASON 2 , 00 NON-RESIDENT HUNTING • SEASON (Small Game) NON-RESIDENT BIG GAME (Deer ONLY) NON-RESIDENT FISHING - 5 DAY NON-RESIDENT HUNTING - 5 DAY NON-RESIDENT MUZZLELOADING NON-RESIDENT BOW HUNTING NON-RESIDENT BEAR TAG NON-RESIDENT COMBINATION NON-RESIDENT TURKEY PERMIT tAveda0le al DEC Daces aWl JUNIOR ARCHERY (14- 15 Years) LOST LICENSE ($5.00 Per Stamp Lost) JUNIOR HUNTING ( 12.15 Years) S ADD - TOTAL COMMISSIONS b IS 1 Marriage Licenses No. R to No. @ 8 - 79 $ 8 _ 79 Marriage Certificates Q 2 Marriage Transcripts @ in nn nn rharkc Rarnrnod_EeeS : Reciever of Taxes 11 . 00 Checks Returned Fees a Water & Sewer 2 (4 S11 . 00 27 . 00 A 1255 TOTAL TOWN CLERK FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . j 68 . 75 A 1010 — 1090 REAL PROPERTY TAXES ; INTEREST and PENALTIES S A 2001 PARK and RECREATION CHARGES A 2110 ZONING FEES $ A 2115 PLANNING FEES $ A 2530 GAMES OF CHANCE TOWN SHARE . . . . . . . LICENSES FEE $ TOTAL A 2540 BINGO TOWN SHARE . . . . . . . . . . . . . . . . . . . . . LICENSE $ FEE $ 59 . 89 TOTAL 59 . 89 A 2544 9 DOG LICENSE }8PY0(8®7t? CKkCtBtf` iD 345 () 145 - F rn 94SOI S7 T 2 $ 7 nn 1 R M 60 DOG LICENSE -AirJ@PW&ttl 7 -7A9 110 1 9n nn SPCA Impo-unr`Imeat Fees 30 . 00 A 2545 OTHER LICENSES A 2555 BUILDING PERMITS A 2590 OTHER PERMITS A 2655 MINOR SALES A 2770 OTHER UNCLASSIFIED REVENUES Tax Searches 7 (0 S5 . 00 39 - 00 Inning nrdinanr- p 6 (a $ 9 - 9n 51 _ M bi ^ � rpaipa 7 in Subdivision Regrulatians 3 . 00 Enumeration fig Nq1 00 69 . 00 TOTAL TOWN REVENUES TO SUPERVISOR . . . . . . . . . . . 456 . 94` . . . . . . . . . . . . . . . . . . . Amount paid to SUPERVISOR for Games of Chance Licenses Amount paid to SUPERVISOR for State Share of Bingo Licenses Amount paid to D.E.C. for Conservation Licenses 133 . 00 Amount paid to COUNTY TREASURER for Dog Licenses 1 1 7 _ 10 Amount paid to STATE HEALTH DEPARTMENT (or Marriage Licenses 1 1 - 25 Amount paid to Dept_A&_ & Markprc 3d" IKh0XtO2WTIaiae=C 33 . 00 Amount paid to State for Sales Tax on Sale of Dogs CPA Contrarr 337 . 90 ' Received Payment of these amounts: T� DISBURSED , , , , I , , , , , $ 1 nR9 _ 19 May 5 1g �_ `V/ Supervisor STATE OF NEW YORK, COUNTY OF Tompkins , TOWN OF Ithaca Joan Lent Noteboom , being duly sworn, says that She Is the Clerk of the Town of Ithaca that the foregoing Is a full and true statement of all Fees and Moneys received by h er during thMg6ntJJhsaax4ofel stated, excepting only such Fees the application and payment of which are otherwise provided lot by law. Notary Public, State of New Y k ( ry� Subscribed and Sworn to before me this Registration #01SA5044003 �t. .J.7+2 , '/ (, 4r - Town Clerk 1��7 Qualified in Tioga County day f _ LL1 n—kN _ 19 My Commission Expires Y ! _ Notary Public Prepare in duplicate. Remit original to Supo"isor, retain copy for Clerk's record. r TOWN OF ITHA CA► 126 EAST SENECA STREET Agenda Item No . 3 (e) ffHACA, NEW YORK 14850 Town Clerk/Receiver of Taxes Monthly Report - Presented May 12 , 1997 Town Clerk: Betty Poole and Mary Saxton , Deputy Town Clerk's attended a one day seminar at the Chenango Town Hall hosted by the New York State Department of Environmental Conservation . The seminar included information regarding license sales and/or changes which will be occurring for the ensuing years . Records Management : Staff has begun reorganizing and filing items found within the accounting office for reference and quick retrieval . As records are sorted and reclassified they are added to the archival vault for preparation of the annual inventory. Records in the archival vault will be scrutinized , during the inventory process , to choose those which are best suited for preservation and restoration by the Town . Those which are of a valuable historical nature can be considered for donation to the DeWitt Historical Society, The Town Clerk met with the SARA Region 6 Representative , Suzanne Etherington to discuss establishment of policies and procedures for electronic records, Internet usage , and microfilming . Drafts of the policies and procedures for these items will be written �- and presented to the Information Technology Committee and the Records Management Advisory Board within the next several weeks . The Records Management Advisory Board will need to consider recommended procedures of indexing as it relates to reference retrieval on computers . The Freedom of Information Law will need to be reviewed to determine what can and cannot be provided on a local government web page . Receiver of Taxes : See separate report . Respectfully submitted , Joan Lent Noteboom Town Clerk/Receiver of Taxes TOWN OF ffIffACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Agenda Item No . 3(e) TOWN OF ITHACA RECEIVER OF TAXES April/May 1997 , Monthly Report Presented : TB Mtg . 5/12/97 1997 Tax Warrant - Town of Ithaca Total Town Warrant , Paid to Town Supervisor $ 31822 , 520 .81 Miscellaneous Payments to Town Su ervisor 2/5 Interest Receiver of Taxes Checking Account-Jan . $ 618 . 52 3/31 Interest Receiver of Taxes Checking Account- Feb . 2 . 14 5/7 Interest Receiver of Taxes Checking Account - March 2 . 43 April 9 . 10 Total Checking Interest to Date : $ 632019 3/ 17 Installment Service Charge Fees $ 568000 4/3 Interest & Penalties on Tax Bills - Feb . $ 11417006 4/3 Interest & Penalties on Tax Bills - March 11430 . 56 5/7 Interest & Penalties on Tax Bills - April 51358 . 40 Total Int . & Penalties Collected to Date: $ 8 , 206 . 02 TOTAL MISC . PAYMENTS TO SUPERVISOR : $ 91406021 April : ( As of 4/30) Taxes Collected : $ 1791971040 Interest & Penalties Collected : ( Included above) $ 51238440 Notice Charge Fees Paid : ( Included above) $ 120 . 00 Receiver of Taxes - April/May Monthly Report TB Mtg . 5/ 12/97 Page 2 . 1997 Tax Roll Installment Payments Total Number of Installment Payments : 568 Total Collected - Installment Payments : $ 6413080 . 30 Total Collected - ($ 1 . 00 Fee Per Installment) : $ 568000 Total Installment Service Charge Paid to Tompkins County Budget and Finance : $ 32 , 054005 1997 In Lieu of Taxes Due: Groff Associates , Ellis Hollow Elderly Housing $ 1 , 500079 Ithaca Elm - Maple Houses , Inc . . 81837096 TOTAL IN LIEU OF TAXES DUE : $ 10, 338075 Received : Groff Associates , Ellis Hollow Elderly Housing $ 27 , 411 . 15 (Town Portion - $ 1 , 500 . 79 , School Portion - $ 19 , 812 . 87 , County Portion - $ 6097099) *In Lieu of Tax from Ithaca Elm - Maple Houses , Inc . , West Village Place , is unknown until received in April/May. Payment based upon gross basic rents , calculated by HUD . 1997 Tax Warrant - Tompkins County r Total County Warrant : $ 4 , 204 , 728 . 76 2/4 Payment: Tompkins County Budget & Finance - 115003000000 2/6 Payment : Tompkins County Budget & Finance - 110003000000 2/14 Payment: Tompkins County Budget & Finance - 40 , 000000 2/28 Payment: Tompkins County Budget & Finance - 75 , 000000 3/17 Payment Tompkins County Budget & Finance - 50 , 000800 3/31 Payment Tompkins County Budget & Finance - 25 , 000000 4/28 Payment Tompkins County Budget & Finance - 165 , 000600 5/7 Payment Tompkins County Budget & Finance - 55 , 000000 BALANCE DUE TOMPKINS COUNTY: $ 11294 , 728 . 76 **Total Collected for Tompkins County: $2 , 910 , 000 . 00 Receiver of Taxes - April/May Monthly Report TB Mtg , 5/12/97 Page 3 . Miscellaneous Payments To Tompkins County: 2/25 Installment Service Charges $ 32 , 054. 05 3/31 Interest - Receiver of Taxes Checking Account - Feb. $ 306004 . 5/7 Interest - Receiver of Taxes Checking Account - March 53. 51 5/7 Interest - Receiver of Taxes Checking Account - April 83 . 56 Total Interest Paid to Date : $ 443 . 11 TOTAL MISC . PAYMENTS TO TOMPKINS COUNTY: $ 32 , 497016 TOWN BOARD MEETING MAY 12 , 1997 AGENDA ITEM 3E Human Resources Monthly Report for April 1997 Personnel : Had exit interview with Starr Hays , Senior Typist , Planning and Engineering . Received Eligible listing from Tompkins County . Civil Service for a Senior Typist . Mailed out canvas letters to all those eligible and followed up with phone calls . I have scheduled interviews for May 1st and 2nd , with the 5 interested candidates , Jonathan Kanter , Daniel Walker , Mary Bryant , and I . Erik Whitney and I have been interviewing students for the summer Engineering work study program . All Town Hall employees attended the mandatory staff meeting conducted by Supervisor Valentino , April 30 , 1997 . Records Management : Have been reviewing files in the file cabinets in the Human Resources Office and in the Check Book Room . Any information that requires disposing of , has been dated and box for proper disposition . Deferred Compensation : Mailed out 7 packets of Proposal specifications to companies that requested them . Have received back proposals from most of the companies . Sealed proposals are dated to be opened May 1 , 1997 . Personnel Committee Meeting April 15 1997 • Approved the March 18 , 1997 committee minutes ( see attached copy . ) Continued discussion on dress code policy . Cathy and I are to draft an " Appearance Policy " . Continued reviewing and editing the General Information section of the manual . I .passed out to the Committee members a new draft copy of the working copy of the Personnel Manual . This updated copy has the date printed at the end of each section , which corresponds to the date inwhich the committee approved of that section . Hopefully , this will help the committee keep on track with what they have approved and what they still need to review and edit . There have been some new sections added to the manual that are not in the current personnel manual . Some of those new sections include ; Appearance Policy , Employee Assistance and Ombuds Service , Americans with Disability Act , Time Cards , Meal. Periods , Break Periods , and Attendance at Town Sponsored Functions . The committee also has decided to add an exhibit section at the end of the manual with copies of different forms mentioned in the body of the manual , i . e . , a time card , disability forms , time off request form Sent the committee approved Vacation accrual and carryover schedule to the April Town Board Meeting for approval . This section will be effective immediately for new hires and will be effective January 1 , 1998 for existing employees . Payroll : After consulting with Accounting , it has been decided to accept the Williamson Law Book Company ' s Payroll program . I have been working with John Polee and Sharon Stratakos in developing the program to our specifications . I have manually input the first quarter ' s payroll into the new system to compare the data to DataRite of Central , NY . Will continue to input payroll manually in both systems as we work out some of the details . Al Carvill and I reviewed a demonstration by the Tompkins County Trust Company , on a product called the Commercial Access System . This system would allow us to offer direct deposit through an automatic clearing house and would allow us to electronically submit our Federal Withholding Taxes , ( which we are required to do . ) This system would also be beneficial to accounting in that they could check account balances and do transfers from one account to another . Human Resources Office : Have contracted with the Healthy Heart Program to offer a blood pressure screening clinic in May . Have contacted the Wellness committee for the County , in hopes to work together on some health and wellness programs for the Town employees . I attended ` a luncheon seminar April 10 1997 , on NYS and Federal Labor Laws , put on by the Human Resources Association of Tompkins County . Sent memo out to employees detailing the difference between ' Civil Service classifications and Fair Labor Standards Act classifications , ( see attached memo . ) Completed daily functions of the office including ; administering payroll , managing Insurance Policies , working with Worker ' s Compensation claims , meeting all Civil Service requirements and requests and all request by the Town of Ithaca employees . Respectfully Submitted by : ,//�AYA q,� / Judith C . Drake Human Resources Manager F/ NA TOWN OF ITHACA Personnel Committee Meeting March 18 , 1997 8 : 15 a . m . At a regular meeting of the Personnel Committee for the Town of Ithaca , Tompkins County , New York held at the Town Hall , 126 E . Seneca Street , Ithaca , New York , there were present : Members Present : Supervisor Valentino ; Donald Tenkate , Working Supervisor ; and Betty Poole , Deputy Town Clerk . Members excused : Councilman Conley and Councilman Wolff . Support Staff Present : Judith Drake , Human Resources and Joan Lent Noteboom , Town Clerk / Director of Administrative Service . Others attending : Camille Tischler , Ombudsperson from the Community Dispute Resolution Center ; Kevin Kauffman , . Executive Director , SCLIWC ; P . Erik Whitney , Assistant Town Engineer ; Stanley Schrier , Cleaner ; Dani Holford , Senior Typist , Zoning ; Mary Bryant , Senior Typist , Engineering ; Jonathan Kanter ; Director of Planning ; Daniel Walker , Director of Engineering ; JoAnn Cornish - Epps , Planner , and Charles White , Engineering Technician . Call to Order . 8 : 10 a . m . Agenda Item # 2 • Approval of February 25 , 1997 minutes . Mrs . Poole asked for clarification on vacation allotment and when those getting their 3rd week would get it . Supervisor Valentino clarified that all allotments will be given January 1st of each new year . Mrs . Drake clarified that the vacation section was completed and would be added to the April 7 , 1997 Town Board Agenda for their final approval . Supervisor Valentino moved to have February minutes approved and Mrs . Poole seconded . Agenda Item # 3 : to be addressed later . Agenda Item # 4 • Introduction of Camille Tischler from the Community Dispute Resolution Center . Supervisor Valentino introduced Camille Tischler , the Ombudsperson for the Town of Ithaca , from the Community Dispute Resolution Center ( CDRC ) . Ms . Tischler will be coming around to meet with everyone and have a meeting with the Department Heads . She would like to take this opportunity to get to know the employees so that they will feel more comfortable when they wish to meet with her . Supervisor Valentino suggested doing a write up about the CDRC and Ms . Tischler to be provided to the staff . Agenda Item # 3 : Staff to be . heard i Mr . Whitney had concerns about the dress code policy that would be gone into further in Item number 7 . He wished to go on the record with a number of questions that the Town should answer before deciding to have a dress code policy or not . Those questions are : 1 ) The Town would need to evaluate what benefits we would realize by insisting on an employee dress code and what liabilities would be incurred by the • Town by having an employee dress code . 2 ) Will a dress code ( sooner or later ) be abused by an over zealous manager as a tool for harassment or intimidation ? 3 ) Will the dress code necessitate expensive legal action ? 4 ) Do the potential benefits out weigh the potential liabilities ? 5 ) What elements of the dress code could be legally enforced ? 6 ) Should only legally enforceable elements be incorporated into a dress code ? 7 ) Can employees afford a new wardrobe required by a dress Code ? 8 ) Will the dress code simply boil down to a listing of someone ' s personal preferences ? 9 ) Who should the dress code apply to ? All employees ? Elected and appointed officials ? Vendors ? Contractors ? Consultants ? Town Residents ? Constituents ? Mr . Whitney described a time when a person in his office mentioned another person ' s inappropriate dress . Supervisor Valentino can ' t answer all the questions Mr . Whitney addressed except that the dress code would only apply to those people hired by the Town of Ithaca , if the Town chooses to have one . Mr . Whitney mentioned that the only dress code he is aware of is the one enforced by OSHA , i . e . , boots , gloves , long pants . Then there is the informal rumor of a no jeans policy . Supervisor Valentino mentioned that there isn ' t a written policy on that at this time . Mr . Whitney would be willing to provide the committee with a written copy of his proposed questions . Supervisor Valentino stated that there has been comments from the public that have come in from time to time but that ' s not really the major issue on a dress code . There are extenuating circumstances that have happened that is causing us to consider a dress code . Mr . Whitney is concerned about the dress code causing more internal quarrels . Supervisor Valentino summarized the discussion in that the Town is interested in establishing a minimal standard that goes beyond the norm limits of what would be appropriate in the work place . It would not be getting down to a uniform , but a policy to deal with the extremes . And again the extremes are a personal preference , but maybe there are some minimal standards that can be established . 051 Southern Cayuga Lake Intermunicipal Water Conumssion Budget Transfers to the 1997 Operating Budget DR CR SW 1990.400 Contingency 30,000.00 SW 8340221 Maintenance B.P. Systems SW 1990.400 Connginency 302000.00 850.00 SW 9050.800 Unemployment Ins. SW 1990.400 Contingency 850000 1 ,000.00 SW 8310.435 Advertising 1 ,000.00 31 850.00 1 31 850.00 4/ 30/97 Agenda Item # 5 : Discussion of Personnel manual with Ms . Tischler , Supervisor Valentino asked Ms . Tischler for her comments about our policies such as Sexual Harassment Policy , Discipline and Discharge Policy and our Grievance Procedure . Ms . Tischler mentioned that she thought the procedures weren ' t specific enough . It seems that the steps a person needs to go through in order to complete a grievance should be spelled out more specifically . Ms . Tischler made some suggestions in wording changes in the following sections : Employee Assistance Program . The need to add a contact person and telephone number after CDRC or contact the Human Resource office . Supervisor Valentino stated that basically it is just a referral program , not a funding assistance program . The possibility of changing name since we don ' t provide funding . A possible name would be " Employee Referral Program " since that is what the Human Resources office would be doing . Drug and Alcohol Testing Policy and Procedures . Add an exhibit at the end of the Manual listing drugs defined on Schedule I so employees know exactly what the policy is referring to . Under the Appeal Procedure : Clarify what the actions are that the Town is required to take under federal law or regulation when it pertains to a disciplinary action . Supervisor Valentino suggested putting this Drug and Alcohol Testing Policy and Procedures as an exhibit at the end of the Manual since it is not specifically our policy but is a policy required by the U . S . Department of Transportation . Grievance Procedure Supervisor Valentino explained that this procedure is used when an employee feels that they are not being treated fairly or in compliance with the Manual . Our understanding is that we need to have a procedure in effect that works in conjunction with Section 75 of Civil Service laws . Section 75 regulates how municipalities can deal with an employee , so that they don ' t fire an employee without cause or opportunity for . a hearing . Ms . Tischler suggested putting in examples when an employee would go to the Ombudsperson , instead of the Town Supervisor . Or leave the determination of where an employee goes first up to the employee . Supervisor Valentino suggested that step 3 should be arbitration and not taken to the Personnel Committee , since we are such a small organization . We realize this section needs to be reworked taking into consideration Civil Service laws and who is covered by that . Supervisor Valentino would like to do some workshops for employees . An example workshop would be on Sexual Harassment . Disciplinary Policy Ms . Tischler suggested explaining how this works with the Grievance Procedure . Mrs . Drake suggested putting this section in front of the Grievance Procedure section . Agenda Item 6 : Review corrected draft copies This was the final discussion of the following topics before encompassing them into the Working Copy , Sexual Harassment Policy : Ms . Tischler stated that we need to add some wording that describes what the Community Dispute Resolution Center is . Therefore employees will know what they are being referred to . Mrs . Poole suggested using descriptions given in the Human Service Resource Directory . Mrs . Drake suggested doing one section on the CDRC since it will be referred to in the Manual in many places . If we put in a section in the beginning of the Manual , i . e . after the Fair Employment Practices " section , that described the Ombuds program . Then in the pertinent sections in the Manual , we could refer employees back to that page for the description , name , telephone number etc . Ms . Tischler also suggested wording for two policies . 1 ) One for the offended . 2 ) One for the offender . She will send Mrs . Drake some examples of such policies . Employee Assistance Program - discussed changes earlier - approved . Drua and Alcohol Program - discussed , added a few new lines - approved . Hours of Work - discussed what we changed - approved . Probationary Period - added wording for promotional employees - approved . Driving Record - Mrs . Drake discussed what Jeff Farmer from Sprague Insurance told her about employee ' s driving records . She explained it doesn ' t effect our policy premiums , but is checked so that the Town Board know whether they have an employee driving a Town vehicle that ( do to their past driving record ) could be a liability to the Town . It is an awareness procedure only , not a premium reducing procedure . Mr . Tenkate wanted to clarify how strict the Town would be on the " any history of a moving violation " line . He expressed concern that if he gets a speeding ticket now , will he be dismissed ? Decision was made to add a new paragraph with the wording " Or any moving violations that could result in the loss of the required N . Y . S . drivers license " . Mr . Kauffman asked about a yearly check of Drivers License . Mrs . Lent - Noteboom stated we should trust our employees . Mrs . Drake will check with Sprague Insurance if they will charge us if we ask for a yearly report on all of our drivers . Mrs . Drake suggested checking licenses with the June evaluation process . That would give the Department Head the chance to completely review the employee . Part - time Employees - take out " jury duty " because we have to let them go by law , but we have discretion to pay them while they are on jury duty . We will discuss more when we discuss the Jury Duty section . The intention isn ' t to have people get an advantaged or disadvantaged by serving jury duty . Agenda Item # 7a Continuation of Review of Personnel Manual Workina Copy . Open discussion of : Dress Code Policy Mrs . Drake stated we were looking for some guidelines . Supervisor Valentino asked how do we define what is " improper " ,. since everyone will have their own opinion . That is why there usually is no dress code or a very stringent dress code . Ms . Tischler asked to get to what everyone ' s real concern is . Mr . Whitney expressed his concern is that the dress code policy will become a management harassment tool and will be applied unevenly . Also concerned about employees pointing fingers at each other which will create poor employee morale . Supervisor Valentino wants employees to look presentable , but also appropriate for the position . She would expect employees to use their common sense . As far as the no jeans policy , there is no written policy in effect . Supervisor Valentino does like the people out in the field i . e . highway employees , wearing uniforms that specify who they are and that they work for the Town of Ithaca . Mr . Kanter asked about identification cards for employees so that , when out in the field , they have identification with them that states they are a Town of Ithaca employee . Building and Zoning employees have these , but are issued by the Tompkins County Sheriffs Department . Mrs . Lent - Noteboom gave the suggestion for a dress down day and the rest of the days , dress in a professional manner . Mr . Kanter responded that the Town does need some type of policy saying this is how we expect employees to present themselves and (. to give some standards . Mrs . Drake expressed that the Town needs to have some standards or there is no grounds for a discipline procedure . Supervisor Valentino would like some guidelines in the Manual for all Town employees to use that would take into consideration the kinds of jobs they do . She explained that image is important because we are in the public eye , but also that doing a good job is very important too ! Will start next meeting with Dress Code Policy . Meeting adjourned at 10 : 05 a . m . Respectfully Submitted , Judith C . Drake , Human Resources ' Next regularly scheduled meeting is April 15 , 1997 TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273- 1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 To : Town of Ithaca Employees From : Judith C . Drake , Human Resources �l- Date : April 15 , 1997 Re : Differences between Civil Service and FLSA During discussion at the personnel committee meeting in February , . there was a request for a memo detailing the difference between a person whom is exempt from Civil Service Law and a person whom is exempt from the Fair Labor Standards Act of 1938 . These are two different governing factors that regulate the public sector . CIVIL SERVICE LAW : Civil Service regulates all positions who receive pay for services from the state or a municipal government . This law is to provide regulations against municipalities terminating a protected employee without a Notice of Intention to Dismiss . Section 41 under Civil Service Law defines the Exempt Class . This class is in the Classified service section of Civil Service , which also includes non - competitive , competitive and the labor class . The Exempt class describes positions which it has been deemed impracticable to fill by a test of any kind . Exempt appointments are " at will " of the appointing authority and the incumbent has no Civil Service status or protection under Civil Service Law section 75 . Section 75 doesn ` t allow a person to be removed or subjected to any disciplinary penalty provided in this section except for incompetency or misconduct shown after a hearing upon stated charges pursuant to this section . Please refer to the attached Town. of Ithaca Civil Service Classification Listing , for placement of titles in the Civil Service catagories . FAIR LABOR STANDARDS ACT OF 1938 : The Fair Labor Standards Act ( FLSA ) provides protection to employees on such topics as minimum wage , maximum hours ( over time and compensatory time ) and child labor . However , not all employees of state and local government are affected by the FLSA . There are some employees who are simply not covered ( i . e . , non - covered ) and then there are those covered by the FLSA , but are exempted by specific provisions of the act ( i . e . , exempt ) . The only difference between non - covered employees and exempt employees is that exempt employees are still covered by the FLSA record keeping requirements but both are not eligible for minimum wage and maximum hours regulations . " Section 3 ( e ) ( 2 ) ( C ) of the Act excludes from the definition of " employee " , and thus from coverage , certain individuals employed by public agencies . This exclusion applies to elected public officials , their immediate advisors , and certain individuals when they appoint or select to serve in various capacities . " In the Town of Ithaca the following titles are under the NON - COVERED listing : 1 . All elected officials ( i . e . , Town Supervisor and Town Board ) 2 . Political Appointees ( i . e . , Town Clerk and Highway Superintendent ) 3 . Legal Advisors ( i . e . , Town Attorney ) In the Town of Ithaca the following titles are under the EXEMPT listing . 1 . Salaried employees who meet standards of Administrative , Professional or Executive ( i . e . , Director of Planning , Director of Engineering , Director of Building and Zoning and Al Carvill - Accounting ) All hourly employees of the Town would be categorized under nonexempt and would have full rights and protection under the FLSA . Please see Figure 120 - A for examples of the FLSA . I am in hopes that this will clarify some of the confusion about the difference of these two laws . Both the Civil Service Laws and the Fair Labor Standards Act are very complicated policies that can be interpreted differently . If you wish to reference any of the described material please do not hesitate to contact me . a : \csflsa TOWN OF ITHACA CIVIL SERVICE CLASSIFICATION LISTING UNCLASSIFIED SERVICE TOWN CLERK TOWN COUNCILMEN TOWN HIGHWAY SUPERINTENDENT TOWN JUSTICE TOWN SUPERVISOR VOTING MACHINE CUSTODIANS ZONING BOARD OF APPEALS MEMBERS COMMISSIONERS , (S. C . LI .W. C . ) CLASSIFIED SERVICE EXEMPT CLASS Bookkeeper to the Supervisor Court Clerk (2) Deputy Town Clerk (2) Deputy Town Highway Superintendent Deputy Town Supervisor Executive Director (S . C . LI . W. C . ) NON COMPETITIVE CLASS Automotive Mechanics Maintenance Workers Working Supervisors Motor Equipment Operators Typist (part time) Zoning Officer (part time) Assistant Zoning Office (part time) Parks Maintenance Crew Leaders Parks Maintenance Workers Planning Interns Instruments & Controls Mechanic/Operators (SCLIWC) LABOR CLASS Cleaners Laborers AS OF DECEMBER 1998 , ANY TITLE NOT LISTED ABOVE IS THEN CLASSIFIED AS COMPETITIVE . ¶120 Introduction and Overview Figure 120-A FAIR LABOR STANDARDS ACT Non - Covered Exempt Nonexempt Special Employees Employees Employee Categories • Elected • Professional • Hourly • Police Officials • Administtrative • Piecework • Firefighters • Staffs of • Executive 4W G, 1 • School Elected • Seasonal wGyKC � Personnel Officials • Recreational • Hospital and • Political • Other Nursing Home Appointees P,� ys,k-j Employees • Legal • Other Advisors T Y\ • Bona Fide Volunteers • Independent Contractors • Prisoners — �gvin � • Certain Trainees r] � r { � j [The next page is Tab 100 , Page 31 .] Tab 100 Page 26 February 1996 Fair Labor Standards Handbook I F Agenda Item No . 3 (f) FINANCIAL REPORT Presented : Town Board Meeting 5/ 12/97 SALES TAX REVENUE : First quarter 1997 sales tax revenue monies have been received in the amount of $464 , 809 . 39 , (see attached) . AUDIT FINDING : During the 1996 Audit of Financial Records it was uncovered that approximately $ 113 , 000 of the third quarter 1996 sewer use charges for Cornell University were not billed . Accounting personnel investigated all other sewer billings for 1996 . This review disclosed that Cornell University was not charged for the third quarter 1996 , and the first quarter 1997 sewer charges . Total charges were approximately $315 , 000 . As of May 9 , 1997 , all prior and current quarterly charges have been billed and received . 1996 AUDITED FINANCIAL : The 1996 Audit of Financial Records is complete . The Supervisor and Accountant have had a final exit meeting with the independent auditors . The audit was conducted in a timely and efficient manner. The findings disclosed nothing which was not anticipated . The financial footnotes are directed towards improvements . The official statements will be available before the Town Board meeting in June . INVESTED FUNDS : As of April 30 , 1997 the Town of Ithaca has approximately $5 . 8 million invested in Certificates of Deposit . All invested and uninvested funds are adequately collateralized ($ 8 . 4 million) . Total cash is approximately $ 6 . 5 million , (including certificates) . Idle funds have been invested at timed maturities to meet payrolls , abstracts , and other contracted obligations . Funds have been laddered at short term interest rates in anticipation of the Federal Reserve raising short term interest rates in the second half of 1997 . The increase in interest rates should be regarded as temporary. Should this increase occur the Town will be able to take advantage of the rates . Year to date interest income for 1997 totals approximately S103 , 900 , with an additional $71 , 500 generated from current outstanding certificates . Uninvested monies are on deposit in interest bearing money market accounts . These liquid funds are deemed to be adequate to meet a reasonable unexpected expenditure . CASH ACCOUNTS • All savings and checking accounts , except the Trust & Agency Fund , are balanced and reconciled monthly. Effective May 1 , 1997, the Town will begin using a single consolidated disbursements checking account. This account will be maintained to handle the disbursements for all expenditures. A consolidated payroll checking account is maintained exclusively for payroll disbursing purposes . The existing multiple checking accounts , about ten of them , are targeted to be closed by the end of June, if not sooner. Segregated money market savings accounts are being maintained in each operating fund . The practice of co-mingling cash has been discontinued . The Town Board and Department Heads are to be commended. Great strides in budgetary oversight , coupled with effective spending , continue to improve the town' s fiscal management. i , TOWN OF ITHACA SALES TAX REVENUE Year-To- Date Portion Portion Fund 1996 1997 Total (A) General $35 , 894053 $ 26 , 522 . 69 $ 629417022 (B) General Part Town 109, 571 . 10 109 , 571010 (DB) Highway 163 , 936 . 60 163 , 936. 60 (SF) Fire Protection 164 , 779800 1643779800 $359894053 $464 , 809439 $5003703 . 92