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HomeMy WebLinkAboutTB Minutes 1997-02-10 TOWN OF ITHACA TOWN BOARD MEETING FEBRUARY 10 , 1997 5 : 30 P . M . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York held at the Town Hall , 126 East Seneca Street , Ithaca , New York , there were present , PRESENT : Catherine Valentino , Town Supervisor; Carolyn Grigorov , Councilwoman ; Ellen Harrison , Councilwoman ; Edward Conley , Councilman ; Mary Russell , Councilwoman ; John P . Wolff, Councilman . EXCUSED : David Klein , Councilman , ALSO PRESENT : Joan Lent Noteboom , Town Clerk/ Director of Administrative Services ; John Barney , Attorney for the Town ; Daniel Walker , Director of Engineering ; Fred Noteboom , Highway Superintendent; Jonathan Kanter , Director of Planning ; Andrew Frost , Director of Building and Zoning ; Alfred Carvill , Secretary to the Supervisor . OTHERS : Doria Higgins , 2 Hillcrest Drive ; Lyman Baker, 838 Coddington Road ; Torrey Dennis , 1075 Taughannock Blvd . ; Sue Dennis , 1075 Taughannock Blvd . ; Roger Dennis , 1075 Taughannock Blvd. ; Mike Sisler , 661 Chestnut Street ; Sherene Baugher, Cornell University; George Frantz, Town of Ithaca Assistant Town Planner . CALL TO ORDER : Supervisor Valentino called the meeting to order at 5 : 32 p . m . , and led the assemblage in the Pledge of Allegiance . AGENDA ITEM NO. 4 we REPORTS OF TOWN OFFICIALS . Be Town Highway Superintendent we See attached . C. . Director of Planning - See attached . Councilwoman Harrison we When the Deer Run subdivision was constructed , did they devote land for a park? Mr . Kanter - "Yes . " Councilwoman Harrison - What is the status of that park? Mr . Kanter - There is a four acre park located within that subdivision . Councilwoman Russell - The Transportation Committee ' s report mentions what is being proposed for the closing of Judd Falls Road . Has this been analyzed as to whether it will put more traffic onto Caldwell Road ? TOWN BOARD MINUTES 2 FEBRUARY 10 , 1997 Councilwoman Harrison - "Yes . " The Committee wondered whether there was a reason to close that segment of the road . The Committee said there were reasons that make sense . However , it would only make sense if the Town did significant traffic counts at critical locations including Caldwell Road and other roads to see what the impact would be . Would the Town be willing to consider the closing of this section of Judd . Falls Road ? Councilman Conley - What section of Judd Falls Road would be closed ? Councilwoman Harrison - Route 366 west to east , and Judd Falls Road from Forest Home going south. The Department of Transportation suggested they would like the Town to consider closing the section that goes north from Route 366 to Tower Road because of safety at the intersection . The four- way stop was analyzed for the number of traffic accidents . They have decreased , the numbers are still high enough that the Department of Transportation is concerned . The Department of Transportation feels they cannot put a traffic light at the Judd Falls Road intersection unless that segment was closed. Cornell is proposing to reconstruct Tower Road for a bike lane and bus pull out with the curve being softened with new pavement . They also mentioned a road connecting Caldwell Road and Tower Road through the parking lot . Councilwoman Russell - Would these things be dependent upon closing that section ? Councilwoman Harrison - " No . " Cornell owns Tower Road , so they will be doing the reconstruction . They are planning to start this spring or summer . The Committee suggested testing the closing afte the reconstruction is done . The stream bridge in Forest Home is due for reconstruction . It is unclear if they will be closing this section during reconstruction or whether traffic will continue . The Committee asked the Department of Transportation to look at Caldwell Road . They agreed to put more signs on Route 366 to indicate Caldwell Road is there . There have been bicycle accidents on Caldwell Road , so the Department of Transportation will put signs in the area . If and when a test is done , there may be a need to install traffic lights where they might be needed . Councilwoman Russell - Are you also gathering accident data for Caldwell Road , as opposed to the intersection ? Councilwoman Harrison - " No . " Mr . Noteboom - There have been a few accidents on Caldwell Road . We were going to rebuild Caldwell Road this year , but now only maintenance work will be done . We will be doing Caldwell Road in conjunction with Cornell ' s working on their parking lot next year . Councilwoman Harrison - There is no reason why the committee could not request that information as well . The committee discussed doing a coordinated traffic count with the Department of Transportation and Cornell University while the road is closed . Mr . Kanter - The Town has access to that data from the Highway Department . TOWN BOARD MINUTES 3 FEBRUARY 10, 1997 Supervisor Valentino - The Transportation Committee has been looking into all the issues and gathering information . When things are in place this Board will get a report on what the traffic flows are and what the impacts would be in that area . Councilwoman Russell - It would be valuable to have the information , but I am concerned that the short term will create a bad situation on Caldwell Road . Councilwoman Harrison - That is the information the committee will be gathering . The Committee discussed the need to develop objective criteria for whether or not the pilot is successful . It would need to be decided, after testing , if this would increase traffic on Caldwell Road or not . The Committee would need to see what the numbers are . Councilwoman Grigorov - Would this include Cornell ? Councilwoman Harrison - "Yes . " The Transportation Committee includes people from Cornell University, Forest Home , Pine Tree Road , and the Town of Ithaca . The Department of Transportation are the only people who have a strong point of view on this . Supervisor Valentino - What is the pleasure of this Board in assisting the Transportation Committee? Councilman Conley - Councilwoman Harrison is doing a great job with the Committee , and her concerns are the concerns of the Town . Councilwoman Russell - What is the main concern , to close this section with a traffic light ? Mr. Noteboom - The main concern is the intersection at the base of the hill . Coming down Route 366 cars are stopping to make the turn , but they cannot make the turn with cars coming in the opposite direction . Supervisor Valentino - If closing this section on a trial basis turns out to be a disaster , would there be something that could terminate the closing . Councilwoman Harrison - When further information is available I will bring it back to the Town Board for further review. Mr. Kanter - A newsletter will be completed soon announcing some of the spring projects that will be going on . The Town Board should be thinking about possible articles and announcements for the newsletter. The due date for articles is February 28 , 1997 . We would like to mail the newsletters to residents in time to announce the spring brush and leaf pick up that is scheduled for April 14 , 1997 , D . Director of Building and Zoning - See attached . TOWN BOARD MINUTES 4 FEBRUARY 10, 1997 Mr. Frost - AmeetingwithJack Melba (Tompkins County Fire Coordinator) and Bill Mobbs (Tompkins County Highway Superintendent ) , determined in the Town is free to change road names even though Judd Falls Road is a County road . There is nothing they are aware of legally in regards to changing the name of a road . Jack Miller would like the Town Board to make a resolution regarding the 911 System because he needs to update the telephone company . Supervisor Valentino - The Town received letters from the owners of Coyote Loco and the Courtside Racquet Club about their concerns about renaming the road . Mr. Frost - Their suggestions were to change Pine Tree Road to Judd Falls Road . They made a point that they were taxpayers , but so are the residential property taxpayers . Supervisor Valentino - When do they expect to have 911 in place ? Mr. Frost - This summer . The NYNEX update is the only thing remaining in the Town . Supervisor Valentino - The 911 System and renaming of the roads ( Judd Falls Road/ Pine Tree Road) will be added to the Agenda for March . This Board will be supplied with a copy of the letters prior to the discussion . A. Director of Engineering - See attached . Mr. Walker - The Joint Water Planning Committee has submitted a pre-application to the Department of Health for consideration of funding under the New York State Environmental Bond Act . The entire application packet was not detailed by the consultants . There is a map and a list of projects showing the different locations . There has been no formal commitment of the governing bodies to proceed with these projects . These projects are possible through the Regional Water Study. Supervisor Valentino - The Town asked them to consider one or several of these projects for funding . Mr . Walker - Letters were sent to Assemblyman Luster and Senator Seward signed by various municipal leaders expressing their desire to have their support in pushing this through the State legislature . E . Town Clerk/Director of Administrative Services - See attached . Councilwoman Russell - What does the zero , under the "total warrant balance due" mean on your monthly report? Mrs . Noteboom - It means the full amount of the warrant for the Town has been collected . TOWN BOARD MINUTES 6 FEBRUARY 10, 1997 Councilwoman Russell - Does that mean everyone paid on time? Mrs . Noteboom - " No . " Attorney Barney - The warrant permits the Town to collect Town and County taxes . The law states that the money that comes in first can be applied to the Town taxes . The Town ' s warrant is paid first , and whatever bills that are unpaid get turned over to the County with a record of what has been paid . Mrs. Noteboom - There is a typographical error on the Town Clerk's Monthly Report , The Total Town Revenues to Supervisor should read $493 . 11 instead of $428 . 02 , ( amount for SPCA Contract ) . Staff collected 4,429 tax bills as of January 31 , 1997 , which is about 86 percent of the total tax bills mailed . The Town collected $618 . 52 in interest on the Receiver' s checking account for January . AGENDA ITEM NO . 9 - PERSONS TO BE HEARD : Doria Higgins , Citizens to Save the Parks - At the last meeting someone mentioned studying the Final Master Plan regarding the Festival Lands to decide whether the transfer would take a lot of work and time . I would like to remind this Board that we are not asking you to comment on the Final Master Plan, but to urge the City not to transfer the Festival Lands for a new road that is not necessary. I have been sick and instead of walling in the park , I drove and cruised the park . That is what the State Park Officials want to stop people from doing . Mr. Kanter researched and gathered comments from Tays VanCourt which stated , "The City' s Director of Planning did confirm that both the State and the City are interested in a future transfer of the Festival Lands to the State. A mutually acceptable agreement can be worked out . " (AMENDMENT CHANGE - TB MTG. 3/10/97 - RESOL. NO. 57 (A) : Mrs . Higgins indicated that Mr. Kanter researched and gathered comments from Thys VanCourt which stated, " The City' s Director of Planning did confirm that both the State and the City are interested in a future transfer of the Festival Lands to the State, if a mutually acceptable agreement can be worked out". ) This is not the most decidedly accurate statement , but it is one that many people have made . (AMENDMENT CHANGE - TB MTG . 3/10/97 - RESOL . NO . 57 (A) : Mrs. Higgins indicated that this is not the most decidedly accurate statement, but it is one that many people have made . ) On January 2 , 1990 , Common Council unanimously wrote in a resolution , " resolved , that the Common Council confirms that they have not made a prior commitment to transfer the Festival Lands to the State of New York . " Mr . VanCourt to imply otherwise is not accurate . Mr. Kanter also stated "that the City is not an involved agency . " The lawyer at Albany DEC who deals with SEQR procedures and whose job it is to decide who is an involved agency (AMENDMENT CHANGE - TB MTG . 3/10/97 - RESOL . NO . 57 (A) : Ms. Higgins referred to Mr. Kanter' s statement in the Planning Department' s report, which indicated that Mr. VanCourt had stated, "that the City is not an involved agency" . Ms . Higgins mentioned that the layover at Albany DEC who deals with SEAR procedures and whose job it is to decide who is an involved agency . ) stated , "that the City is an involved agency by virtue of the 1967 Memorandum of TOWN BOARD MINUTES 6 FEBRUARY 10 , 1997 Understanding . " Clause 16 states "any future deviations from these plans ( 1967 plan ) shall be subject to written agreement by the parties hereto . " That means even if the Festival Lands were not involved , the City would still be an involved agency . They gave the land under these conditions and any changes have to be agreed upon by them . To say that the City is not an involved agency does not make sense . The SEQR states, "if an agency will make a discretionary decision to fund or approve or undertake an action then it is an involved agency . Notwithstanding , that it is not received in application for funding or approval at the time that SEQR process is commenced . " Even though they did not know about it when this was started they would be an involved agency at that time . Common Council ' s comments made on August 6 , 1993 about the new entrance road which could involve the possible transfer of the City lands , stated , "They express their concerns about the lack of justification for an impact of the proposed expanded parking lots and the relocated entrance road . " (AMENDMENT CHANGE - TB METG. 3110197 - RESOL. NO. 57 (A) : Mrs . Higgins referred to Common Council ' s comments made on August 6 , 1993 about the new entrance road which could involve the possible transfer of the City lands which states, "They express their concerns about the lack of justification for an impact of the proposed expanded parking lots and the relocated entrance road " . ) A resolution in January 6 , 1993 states , " If the City decides to transfer the Festival Lands to State Parks and no such commitment has been or is now being made . " Common Council is the entity that makes these decisions , not Mr . VanCourt . (AMENDMEN CHANGE - TB MTG. 3110197 - RESOL . NO . 57 (A) : Mrs . Higgins stated that Common Council is the entity that makes these decisions , not Mr. VanCourt . ) Another resolution from January 6 , 1993 states , " Common Council hopes to improve neutral understanding between the City and State Parks through this resolution . Nevertheless no part of this resolution constitutes a commitment or a legally binding agreement between the City and the State Parks nor does it offer recommendations contained here and necessarily imply endorsement by the City . " This is irrelevant to the Water Front Project . (AMENDMENT CHANGE - TB MTG . 3110197 - RESOL NO. 57 (A) : Mrs. Higgins stated that this is irrelevant to the Water Front Project . ) This concerns City Festival Lands and the road coming in from Route 89 . Thank you . Councilwoman Harrison - I talked with Pam Mackvey to better understand what actions Common Council might take . (AMENDMENT CHANGE - TB MTG . 3110197 - RESOL NO. 57 (A) : Councilwoman Harrison - I talked with Pam Mackesey to better understand what actions Common Council might take . ) A mutual interest of communication between the City and the Town regarding the land use issues were discussed . We agreed that a meeting should be arranged with the Finger Lakes State Parks and the City . It would be interesting to see what the status of the Black Diamond Trail is because it crosses between the City and the Town . Supervisor Valentino - A meeting could be arranged to talk with the Commissioner and Commo Council for further information . TOWN BOARD MINUTES 7 FEBRUARY 10, 1997 AGENDA ITEM NO . 7 - REPORT OF FIRE COMMISSIONERS : Lyman Baker, Fire Commissioner - The Resource Relocation Project is under evaluation by an ongoing committee . They are looking into the alarm assignments , and when more information is available it will be passed on to the Town Board . There will be four vacancies in April for Firefighters due to others leaving for retirement and disability . Could you please add an article to your newsletter for the hiring of firefighters? Councilman Conley - Are there exams involved for these positions? Mr. Baker - "Yes . " Councilman Conley - Would the exam be held in time for those interested to receive the results by the time people would be considered for hiring ? Mr . Baker - "Yes . " Valerie Saul at City Hall is working on the exam with Albany and the City Civil Service . When the date of the exam is available , I will pass it along to the Town for the newsletter. The Americorp Program continues to consume much of Volunteer Coordinator Marcia Lynch's time . AGENDA ITEM NO. 5 - REPORT OF TOWN COMMITTEES : Councilman Wolff - At the last meeting , I handed out a brief report about the work of the Information Technology Committee . After reading through it again , the Committee might need to have a large discussion about everything that has happened with an over view of where things are . Some of the decisions presented to the Board do not provide enough background information to make an informed decision . Supervisor Valentino - This is an issue that the Board should talk about when all the information is available . This is a very expensive item for the Town . We want to make sure the money is spent usefully , and that staff would be able to use it to their best abilities . Councilman Wolff - I would like input from this Board on the purchase of three new computers and purchase of upgrades in memory and hardware . These are not inexpensive , but it would achieve the goals outlined in the Information Technology Report of October 3rd . It would be difficult to get feedback on the small issues without having a discussion with the Town Board as to whether or not the Committee's recommendations are the best way . AGENDA ITEM NO. 10 - PUBLIC HEARING : TO CONSIDER AMENDING LOCAL LAW NO. 1 - 1996 A " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OR AGE OR OVER " : Supervisor Valentino opened the public hearing at 6 : 15 p . m . The Town Clerk had proof of postings TOWN BOARD MINUTES 8 FEBRUARY 10 , 1997 and publications . The public hearing will be postponed until the current discussion is completed . AGENDA ITEM NO . 3 - REPORT OF TOWN COMMITTEES ( CONTINUED) : Councilman Conley - A lot of information that would be supplied to this Board are things that I am not familiar with . I would like a presentation at one of the staff meetings to find out what the Committee has been working on . I would not know all the information that would be presented that the staff is already aware of. Councilman Wolff - The Committee is at a point now of determining whether to move in a particular direction , or to make a decision on purchasing and training the staff. The Town Board needs to become informed . The staff is responsible to make sure their department is accurately represented on the Committee . The Committee has a training program in mind . The biggest issue is to make sure there will be adequate training for everyone . The Committee would be providing information on what the training would consist of to make sure the Town Board understands the training program . The training program could not be implemented until there are specific upgrades to various computers as mentioned . There are a few new computers needed , but they have not been purchased yet . There needs to be a policy developed for ongoing purchases . In the past , if someone needed something it was purchased dependent upon department funds . It is not so much of a decision tha needs to be made from the Town Board , but rather a desire to give a full review of every step that has happened . I would like to present a report , and this might be the appropriate way . Supervisor Valentino - Each Board Member should receive a copy of the report before the March meeting . There will be an agenda item for discussion on this issue . Councilman Wolff - I would also like to have a resolution for the Town Board requesting approval for the purchase of the new computers and upgrades . Councilman Conley - I would like the report to include the fact that we are trying to find a new Town Hall . This should be factored in as to any monies being spent prior to moving into the new Town Hall , Councilman Wofff - The Committee will not be purchasing anything that cannot be moved into the new Town Hall. I would like to show the Town Board that their concerns are being adequately addressed . AGENDA ITEM NO . 8 - REVIEW OF CORRESPONDENCES : A. Coddington Road Community Center Pavilion Construction Project - See attached letter . The Town Board Members were supplied with a copy of a letter from the Town Clerk to th TOWN BOARD MINUTES 9 FEBRUARY 10, 1997 Coddington Road Community Center with a project expense list attached to be forward to the anonymous donor for the pavilion at the Community Center . Also , a letter from the Parks Manager thanking the anonymous donor for the generous donation for the project . Be Time Warner Cable - See attached letter . Councilman Wolff - I am not sure how the Commission itself knows how to deal with some of the more interesting public issues that have developed . Most of the funding that comes for those types of programs are put in preview of this Commission . It is not clear what recourse of action is available to the Tompkins County Intermunicipal Cable Commission in regards to promoting specific standards . The Tompkins County Intermunicipal Cable Commission has been concerned about the franchise agreement . For over a year they have been trying to create a multi franchise agreement for the municipalities to present to Time Warner Cable that is redone based on a position of strength . We presented Time Warner with a draft , and their comments were not very congenial . They took the draft and rewrote it the way they wanted . We are going to resubmit a draft . Supervisor Valentino - The draft has not been sent back to any of the other municipalities for review to make sure they are comfortable with what is being negotiated . Before the draft is sent back to Time Warner , the Town Board should review it . AGENDA ITEM NO . 10 we PUBLIC HEARING : TO CONSIDER AMENDING LOCAL LAW NOA - 1996 , A " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OR AGE OR OVER " : The public hearing was reopened at 6 : 25 p . m . As no one from the public came forward wishing to be heard . Supervisor Valentino closed the public hearing at 6 : 26 p . m . AGENDA ITEM N0. 11 - SEQR RELATED TO A. " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OR AGE OR OVER " : RESOLUTION NO. 22: Motion made by Councilwoman Grigorov, seconded by Councilwoman Harrison that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . TOWN BOARD MINUTES 10 FEBRUARY 10, 1997 (NOTE : See attached formal resolution) AGENDA ITEM NOO 12 - CONSIDER ENACTMENT OF A. " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 66 YEARS OR AGE OR OVER RESOLUTION NO. 23: Motion made by Councilwoman Harrison, seconded by Councilman Conley that the Town Board of the Town of Ithaca does hereby enact Local Law No . 119997 a, "LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER": and be it further RESOLVED, the Town Clerk is hereby directed to advertise and file the said local law as required by Town Law. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . ( NOTE : See attached formal resolution ) AGENDA ITEM NO 6 - REPORT OF TOWN COMMITTEES ( CONTINUED ) : Councilwoman Russell - The Recreation Partnership agreement that was passed in January was actually a draft form . There were a few minor changes made in the agreement . Should the Town Board pass a new resolution on the final draft , or is the resolution that was already passed adequate? Attorney Barney - I do not think there needs to be another resolution . The resolution authorizes the Town Supervisor to make minor changes in the agreement . Supervisor Valentino - I have received the final agreement and directed the Town Clerk to remove the draft agreement from the files and replace it with the new final agreement . At the next Municipal Officer' s meeting the agreement will be signed . Councilwoman Harrison - The Benefit Assessment Committee was mentioned in Mr . Walker' s report . Mr . Walker - The Benefit Assessment Committee has reviewed most of the complaints contesting assessments . At the March meeting we can discuss the possible refunds . Councilwoman Harrison - What about policy orientation ? Mr. Walker - The Committee looked at some of the questions people have had and is still working o those . This will be discussed more fully the next meeting . TOWN BOARD MINUTES 11 FEBRUARY 10 , 1997 Councilwoman Harrison - There have been preliminary discussions about trying to make a connection road from the end of Summerhill Lane across Cascadilia Creek to join the East Ithaca Recreation Way to the Library Annex property . There will be questions about what the Town ' s interests are but , there does not need to be a commitment at this point . The Transportation Committee does not want the partners thinking about this unless this Board is interested . The Cornell Engineering Club has been approached and they have shown interest in this as a possible project . The first phase would be an assessment of the cost . If the cost looks favorable they would be moving towards construction through a cooperative effort . John Gutenberger from Cornell University suggested scheduling a meeting with Town officials and Cornell to discuss the responsibilities of maintenance and liability . There were some issues mentioned , such as licensing to use the East Ithaca Recreation Way . I wanted to find out whether the Town is interested in developing a bicycle and pedestrian connection to East Hill Plaza . The Transportation Committee decided this might be the only feasible connection at this time . Mr. Kanter - It would be a very direct connection , and it would be desirable to have a direct link to East Hill Plaza to create a broader trail system . Councilwoman Harrison - The Committee is also looking at a way to better connect the East Ithaca Recreation Way to the Cornell Campus . The Town Board was in agreement to have the Transportation Committee pursue this further . AGENDA ITEM NO. 13 - PRESENTATION : REPORT INLET VALLEY ARCHEOLOGICAL STUDY: Sherene Baugher, Cornell University - I have copies of the two reports that were finished last summer on the Inlet Valley Project . We are now working on the final report on the Town ' s park parcel . We were looking for the village of Coreorgonel . Materials from Indians from 700 A . D . were found . Parcels such as the Eddy Hill industrial parcel had nothing of significance . The Town's Planning Department was notified and given information that there was no reason to postpone rezoning or permits of development . There was also a parcel of Tom Tomlinson Is that does not have anything of significance to the indian or the euro-American history of the Town . The Town park parcel did have American indian material and material relating to an early farm family of the Town , the Fisher family and later the Pearson family . The Pearson family was very involved in Town of Ithaca politics after the Civil War . The Town park parcel was part of what was regarded as the best farm in the Town of Ithaca based on historical research done after the Civil War. We have been studying all the artifacts we found connected with that , and we have just received a grant from the Cornell University Faculty Fellows Service Program to put together the artifacts with a report . They will be presented in a way that the Town could put them in the DeWitt Historical Society or any museum . All the artifacts will be able to be exhibited . i TOWN BOARD MINUTES 12 FEBRUARY 10 , 1997 The Faculty Fellows Service is doing a book that will be distributed to Universities all over the Country . The book will describe partnerships between communities and colleges who have students working in the community . The service flagged our project as a real example for municipal planners all over the Country. We were one of eight people elected from Cornell University for this project . The book chapter will be completed in September, and will be presented in composition in May . This has been a wonderful experience for the students at Cornell University over the years . There were over 400 students involved , including students from Ithaca College . There are usually at least 50 students at the project site at one time . We hope that over the years , this partnership will continue . Mr. Frantz - Other partners involved in the project included Fred Noteboom , Highway Superintendent , and the Highway Department employees . The Highway Department crews were there many times with their equipment and expertise to help move a lot of dirt . I would like to thank the Town Board for all the support for this project . There are now two park sites that are historically cleared with respect to the requirements of the State Historic Preservation Office , Ms . Baugher - Last April , I spoke to New York State Archeologists Associations , and there was a professor from Bart College who was very interested in our partnership in the Town of Ithaca . He went to his local town in the Hudson River Valley , to create a partnership with their college to save endangered sites that might not come under the environmental review process . This fall they are working on a project modeled after the work Mr . Frantz and I were doing . We are starting to see other people create a cost-effective way to do pro active planning at a fraction of the cost it would be to hir private consulting firms . Mr. Frantz - There will be a copy of the reports in the Town Hall library and the Planning Department . Copies will be sent to the DeWitt Historical Society and the Tompkins County Library , AGENDA ITEM NO . 5 - REPORT OF TOWN COMMITTEES ( CONTINUE) A. New Town Hall Committee - Supervisor Valentino - There will be another meeting with the Post Office Officials on February 27 , 1997 , to begin serious negotiations to see if the Town will be able to purchase the Post Office , AGENDA ITEM NO . 6 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES : No report . AGENDA ITEM NO . 4.m REPORT OF TOIE~,lN OFFICIALS ( CONTINUED ) : Supervisor Valentino - The Report of Investments for the month ending January 31 , 1997 , which was attached to Agenda Item 4 ( e ) , should be in the Supervisor' s Report . If we do monthly reports of th investments it would be redundant to put together an annual report . Does the Board wish to continu TOWN BOARD MINUTES 13 FEBRUARY 10 , 1997 approving an annual report of the investments? The Town Board was in agreement to Supervisor Valentino ' s suggestion of not receiving an annual report of the investments since they were receiving them monthly . Councilwoman Grigorov - Are we doing more than just getting interest on those investments ? Supervisor Valentino - Previously , the money was in a saving account earning 3 . 7 percent , now we are investing the money in Certificates of Deposits and earning more then 5 percent . AGENDA ITEM NO . 14 - PUBLIC HEARING : TO CONSIDER RESOLUTION IN SUPPORT OF REQUEST OF THE SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION FOR SPECIAL LEGISLATION AUTHORIZING A JOINT CAPITAL RESERVE FUND : Supervisor Valentino opened the public hearing at 6 : 45 p . m . The Town Clerk had proof of postings and publications . As no one from the public came forward to be heard , Supervisor Valentino closed the public hearing at 6 : 45 p . m . Supervisor Valentino - Former Town Supervisor Shirley Raffensperger has done a lot of work with the Attomey for the Town so the Town would be able to have a Capital Reserve Fund , The SCLIWC is not able to have a Capital Reserve Fund . They are asking for special legislation so they can begin to put money aside for Capital Projects . Councilman Conley - Why is it so important that this be done? Attorney Barney - The process takes an agreement of all five municipalities , and those municipalities are required to enact a resolution approving the request . Then you have to wait 30 days to see whether someone asks for a permissive referendum before continuing the process . Even if there is a Capital Project for each municipality they need to share that project . The legislation authorizes by agreement the establishment of a Joint Capital Reserve Fund which can be administered by the Commission rather than coming back to each municipality . It authorizes a creation of that fund to make expenditures out of that fund without the need for a permissive referendum . Those are the two biggest items that the resolution accomplishes . Councilman Conley - The function would be for each municipality to agree on different things at some point? Attorney Barney - "Yes . " Councilwoman Harrison - In terms of approving expenditures , it would be approved by legislature and then set up by the Commission and the Towns . Would it require unanimous approval of the participants to expend the monies ? TOWN BOARD MINUTES 14 FEBRUARY 10 , 19971 Attorney Barney - That would be up to the municipalities on how they want to agree to do it . The Town could require that all the expenditures go back to the Town Boards for approval , or the Town Board could allocate money into this fund with delegation authority to spend the money without the Town Board' s consent . Councilwoman Harrison - How would this relate to the Capital Reserve Fund and the Sewer Fund? Attorney Barney - The Capital Reserve Fund for sewer is established as a City fund . That is not a joint fund . The SJS Committee would allow the Town to voice concerns on how those funds should be used in terms of the agreement . That plant is a City owned plant . Mr. Noteboom - How does this study impact the Town? Attorney Barney - The study itself would not impact the Town , but if anything comes out of that study it could impact the Town in a big way. If there is a merger of this system there would need to be a new body created to take over all systems . Mr . Noteboom - What would happen to the Capital Reserve Funds if that were to happen? Attorney Barney - It would flow along with the system . Supervisor Valentino - I support this resolution as the logical way for the Town to proceed . Councilwoman Harrison - The resolution mentioned that they would be going to the State Legislature for approval ? Attorney Barney - The State Legislature will not approve any legislation involving specific municipalities without a home rule resolution . RESOLUTION NO. 24: Motion made by Councilwoman Grigorov, seconded by Supervisor Valentino that the Town of Ithaca finds by reason of the foregoing that there exists a necessity for the passage of the law annexed hereto entitled "An Act to Amend the General Municipal Law to Authorize Certain Municipalities in Tompkins County to Jointly Establish a Capital Reserve Fund" pursuant to which authority is given to the Commission and its member municipalities by Joint agreement to establish a capital reserve fund for capital improvements as defined in the General Municipal Law, such establishment to be authorized without the need for any referenda; and it is further RESOLVED, that the Town ofIdma hereby requests and urges the Governor and State Legislature of the State of New York to enact the requested special legislation; and it is further RESOLVED, that the Supervisor of the Town of Ithaca be, and she hereby is directed to communicate the request of the 'Town of Ithaca for the adoption of such legislation to the Legislatur ` TOWN BOARD MINUTES 15 FEBRUARY 10 , 1997 and Govemorof the State of New York in the manner required by Section 40 of the Municipal Home Rule Law, and to take such further action as she deems necessary or appropriate to effectuate the intention of these resolutions . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . (NOTE : See attached formal resolution) AGENDA ITEM NO. 15 - STATUS REPORT SEWER JOINT SUBCOMMITTEE CAPITAL IMPROVEMENT PLAN : Supervisor Valentino - At the last meeting , the Committee agreed to move forward on the upgrade of the Sewer Plant , and that the funding from all the partners will come from the Capital Reserve Fund . It will be allocated out as Operations and Maintenance money , which is the same way it was collected . The issue of the excess capacity will be resolved at a later date . It is clear that the City of Ithaca and the Town of Dryden want more capacity , and the Town has decided that it has not been to our advantage to own that excess capacity seeing that other partners can use it anytime they like . Looking at the Town's future needs , we may as well have the partners buy the excess capacity , then we would be in the position to use some of their capacity . I should be receiving a report on how the monies were put into the Capital Reserve Fund , and what the break down is . It is not clear what monies the City collected . Councilwoman Russell - In the original agreement , there is a provision made for future modification? Attorney Barney - The money agreement could be modified . There are provisions in the agreement for use of excess capacity by other partners , but that is not clearly spelled out . There is an issue of whether the Town could use the excess capacity outside of the service area or not . Councilman Conley - At that time , some members of the Town foresaw a greater need for having capacity . They thought there was going to be an expansion much greater than what actually happened . Councilwoman Russell - Who are the other partners with the City and the Town ? Attorney Barney - The Town of Dryden . Mr, Walker - Lary Fabbroni (City of Ithaca Assistant Supervisor of Public Works for Water and Sewer Division } asked if the Town Board was going to have a resolution approving the contract . The last resolution the Town Board passed had some conditions on it . This Board agreed to going ahead with the modification that included some conditions , but all the conditions were not agreed to by all the TOWN BOARD MINUTES 16 FEBRUARY 10 , 1997 parties . Attorney Barney - This Board should enact a resolution authorizing to proceed absent fulfillment of those conditions . Councilwoman Harrison - It was stated that this would be done pursuant to the agreement . The partners said they were not interested in the agreement . I find it terribly frustrating because I feel that there are some principals that are not being dealt with . I was hoping this would be leverage to get them dealt with . The agreement at the last SJS Committee meeting was that we would fund it from the Operations and Maintenance . The rate we pay Operations and Maintenance cost is different than that because it has to do with actual usage as opposed to capital . The Capital Reserve Fund was paid into at this usage rate , and that rate is better for us than that initial buy into the Capital Planning . What does that mean in regards to purchase of shares in the capacity as proportions in the Capital Reserve Fund? Mr. Walker - That was not completely resolved at the last meeting . They wanted to take the money out of the Capital Reserve Fund and allocate the capacity appropriately . Supervisor Valentino - The original agreement says that the Town owns approximately 42 percent . Attorney Barney - The Town of Dryden has already bought 1 percent . This needs to be resolved . Mr . Walker - The SJS Committee resolution was worded to say the funding is directly from existing reserve funds within the City' s control . They can contract without much difficulty and complete the project . Putting contributions back into the reserve fund would be the basis for additional shares later . If we wanted to buy a million gallons of capacity we would need to put that much money back into the fund at some point in the future . Councilwoman Harrison - Doing these improvements would result in the plant being re- rated , and there is an additional three million gallons that will be allocated according to the percentage we paid into the Operations and Maintenance Funds . Mr. Walker - That is correct . Attorney Barney - That should not be added until you know more about the present position . Supervisor Valentino - The Town should stay with the original percentages . Councilwoman Harrison - What does this Board need to enact ? Attorney Barney - A resolution authorizing the Town Supervisor to convey to the SJS Committee the approval of this Board for the expenditure of $ 600 , 000 . 00 from the Capital Reserve Fund for the upgrading of the plant and that it not be tied to the requirement that there be an agreement as to th TOWN BOARD MINUTES 17 FEBRUARY 10 , 1997 allocation of any excess capacity that might be created . But that the issue of excess capacity be continued to be discussed with the expectation that an agreement on all of the capacity allocations will be reached as soon as possible . Supervisor Valentino - The resolution should say that the monies are being expended from the Capital Reserve Fund? Attorney Barney - Yes , from the SJS Capital Reserve Fund . RESOLUTION NO. 25: Motion made by Supervisor Valentino, seconded by Councilwoman Harrison that the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to convey to the Sewer Joint Subcommittee the approval of this Town Board of the expenditure of approximately $600, 000 . 00 for the upgrading of the sewer plant; and be it further RESOLVED, the expenditure of the said monies shall not be connected to a requirement that there be an agreement as to the allocation of any excess capacity that might be created, but that the issue of excess capacAy shall continue to be discussed with the expectation that an agreement regarding all of the capacity allocations will be reached as soon as possible; and be it further RESOLVED, the monies to pay for this project shall be expended out of the Joint Sewer Capital Reserve Fund. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . (NOTE : See attached formal resolution ) AGENDA ITEM NO 16 CONSIDER REQUEST FOR REIMBURSEMENT OF 1997 REAL PROPERTY TAX BY THE MONTESSORI SCHOOL OF ITHACA: Mrs . Noteboom - This Board needs to decide whether they want to forgive the taxes that are due on this property . Councilwoman Harrison - No . At the time the tax bill was determined it was not owned by these people . The law reads that the taxes are determined at that time . Councilwoman Grigorov - They do not have the option of getting anything . Councilman Wolff - The School is exempt so they do not have to pay taxes for the following year? Mrs . Noteboom - They would need to file an application for exempt statue with the Assessment Office TOWN BOARD MINUTES 18 FEBRUARY 10 , 1997 by March 1 , 1997 , Attorney Barney - A letter should be sent to the school saying that this Board considered this , and that they should apply by March 1 , 1997 to the Assessment Office for an exemption . Supervisor Valentino - Were they being charged water and sewer assessments on their tax bill for the other parcel? They should not be exempt from water and sewer . Mrs. Noteboom - There were no tax bills for the other parcel the school owns , so they are not being charged water and sewer . Supervisor Valentino - The next bill will not be until next January , so I will warn them in the letter of the sewer and water assessment charges being added . Attorney Barney - There is a provision given to some developers abating the water and sewer assessment for five years . That parcel was subdivided by Evan Monkemeyer as part of a subdivision of several parcels . Supervisor Valentino - The staff has been looking over the exemptions to look to see if they are accurate . AGENDA ITEM NO . 17 - CONSIDER AUTHORIZING THE ATTORNEY FOR THE TOWN TO THE EXTENT LEGALLY POSSIBLE TO PROSECUTE THE CASCIOLI BUILDING CODE VIOLATION : Attorney Barney suggested referring this agenda item to Executive Session for further discussion . AGENDA ITEM NO . 18 - DISCUSS TIME WARNER CABLE TAX CREDIT AND FRANCHISE FEE ISSUES : Attorney Barney - There is a provision in the law which states that if an entity pays a franchise fee that amount can be deducted from the real property taxes on parcels owned within the municipality . The franchise fee can be deducted unless the franchise agreement specifically says that the franchise fee is in addition to all other taxes payable . Time Warner Cable stated that they wanted to deduct their franchise fee from their entire bill . The law said they can deduct it from the real estate tax portion of the bill . They cannot take it off of the fire tax or the water and sewer. Councilwoman Harrison - How much is the franchise fee? Mrs . Noteboom - The Town usually receives approximately $50 , 000 . 00 a year on franchise fees . The franchise fee is a percentage portion of each cable hook up . Attorney Barney - The Town has no franchise agreement with Time Warner Cable . It expired approximately four years ago . TOWN BOARD MINUTES 19 FEBRUARY 10 , 1997 Supervisor Valentino - Even though the Town does not have a new contract with them we have to sign each year to extend the original franchise . Both sides need to honor it . We are operating under a franchise , the Town does not have a new contract yet . The Town needs to revisit the contract related to the collection of franchise fees based on gross receipts . They have only been sending money on basic services not the gross receipts . These issues need to be revisited by Time Warner Cable and the Town while negotiating the contract . Councilman Wolff - The provision is from New York State Law, or from the provisions in the actual agreement? Attorney Barney - New York State Law grants the exemption , unless the Town's agreement says that they are not entitled to it based on specific language saying it is in effect on top of any other tax. Councilman Wolff - During our efforts of renewing the franchise we want to revisit the issue of the definition of what income and receipts are . AGENDA ITEM NO. 19 - CONSIDER RATIFICATION OF SUPERVISOR ' S APPOINTMENT TO THE HUMAN SERVICES COALITION : RESOLUTION NO. 26: Motion made by Supervisor Valentino, seconded by Councilwoman Gngorovthat the Town Board of the Town of Ithaca does hereby ratify the appointment made by the Town Supervisor for Fred Noteboom, 1122 Danby Road, Ithaca, New York 14850 as the Town of Ithaca 's representative on the Human Services Coalition . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . (NOTE : See attached formal resolution ) AGENDA ITEM NO . 20 - CONSIDER 1997 TOWN BOARD APPOINTMENTS : A. Conservation Board - (4 Seats ) RESOLUTION NO, 27: Motion made by Councilwoman Grigorov, seconded by Councilwoman Harrison that the Town Board of the Town of Ithaca hereby appoints the following individuals to serve on the Town of Ithaca Conservation Board as listed for the term of office indicated: CONSERVATION BOARD: Frank C . Baldwin, Jr. February 10, 1997 through December 31, 1998 149 Pine Tree Road ( Two Year Term) TOWN BOARD MINUTES 20 FEBRUARY 10, 1997 Ithaca, NY 14850 Elizabeth DeProsse February 10, 1997 through December 31, 1998 1007 Triphammer Road ( Two Year Term) Ithaca, NY 14850 Kara Hagedorn February 10, 1997 through December 31, 1998 327 West King Road (Two Year Term) Ithaca, NY 14850 John Yntema February 10, 199 7 through December 31, 199 7 993 Danby Road ( To Fill Unexpired Term) Ithaca, NY 14850 A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . ( NOTE : See attached formal resolution ) Be Zoning Board of Appeals we (1 Seat) RESOLUTION NO, 28: Motion made by Councilman Wolff, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca hereby appoints James M. Niefer, 102 Brandywine Road, Afhaca, New York 14850, to serve on the Town of Ithaca Zoning Board of Appeals for a term of office beginning February 10, 1997 through December 31, 2001 . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . ( NOTE : See attached formal resolution) AGENDA ITEM NO . 21 we CONSIDER APPOINTMENT OF ACTING DEPUTY SUPERVISOR DURING ABSENCE OF TOWN SUPERVISOR AND DEPUTY SUPERVISOR : RESOLUTION NO. 29: Motion made by Councilwoman Harrison, seconded by Councilman Conley that the Town Board of the Town of Ithaca does hereby appoint Councilman David Klein as acting Deputy Town Supervisor for the period February 16 to February 20, 199 7 during the absence of the Town Supervisor and the Deputy Supervisor; and be it further TOWN BOARD MINUTES 21 FEBRUARY 10 , 1997 RESOLVED, as said Deputy Town Supervisor, Councilman Klein shall be empowered will all duties and responsibilities as may be imposed as Deputy Town Supervisor by Town Law, General Municipal Law, and Public Officers Law; and be it further RESOLVED, Councilman Klein is hereby authorized to sign checks on behalf of the Town of Ithaca and the Southern Cayuga Lake /ntermunicipa / Water Commission . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . (NOTE : See attached formal resolution ) AGENDA ITEM NO . 22 - CONSIDER RESOLUTION APPROVING AND/OR AUTHORIZING THE FOLLOWING : RESOLUTION NOS. 30 (a) - 30 ffiLa Motion made by Councilman Wolff, seconded by Councilman Conley that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No . 22 (b) through 22 (h) as presented. Agenda Item No. 22 (a) is hereby approved with the amendments as noted on the resolution. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . (NOTE : See attached formal resolutions ) ADDITIONAL AGENDA ITEM NO . 1 - DISCUSS CLARIFICATION OF MAXIMUM VACATION ACCUMULATION PERCENTAGE AS DEFINED IN THE PERSONNEL MANUAL : Supervisor Valentino - Employees could carry over one and one half of what they accumulate for the year according to the wording in the Personnel Manual . Councilwoman Harrison - If an employee accumulates ten days a year they could carry over 15 days? Supervisor Valentino - That is correct . Councilwoman Harrison - This proposal is to change the rollover accumulation to half of thelr annual allocation ? Supervisor Valentino - The way it was written now must have been an error , because how could an TOWN BOARD MINUTES 22 FEBRUARY 10, 1997 employee roll over more than what they earned ? The reason we gave the employees vacation is so they could use it . Councilman Conley - The employees deserve to take their vacation . Supervisor Valentino - There are ways we could deal with ahead of time for someone with unusual circumstances . Accommodations could probably be made for those instances . It was not the intent of the Board for people to just accumulate vacation without ever taking it . Councilman Conley - It should be up to the individual supervisor's whether accommodations are made to rollover more than that . Supervisor Valentino - It has always been based on that premise , but if there is some reason the Supervisor or Department Head cannot let someone take their vacation , there would need to be an accommodation for that . Councilwoman Harrison - Would that be written into the manual? Supervisor Valentino - "Yes . " Councilwoman Grigorov - It would need to be worded so there is no question about how the vacation time works . Mr. Kanter - That is why the issue is here before the Board . There is a problem interpretating the way it reads , especially the word "accumulation " . The word "carry over" is what needs to be said , then everyone knows that they cannot carry over any more than the maximum allotment . Councilwoman Harrison - Is vacation time accumulated over the year or in one lump sum? Mr. Walker - As of January 1 st all employees would have ten days of vacation time , or up to 15 days if they have been employed more than five years . Supervisor Valentino - This is something that is being worked out with the Human Resource Specialist and the new payroll system . We might be able to start doing the accumulations on a monthly basis the way the sick time is done . We need to look at a plan . Councilwoman Harrison - We would be giving the employees a year to use their vacation time instead of carrying over? Supervisor Valentino - Yes . We have sorted out the accumulation and backlog situation . The Town Board was in agreement with Supervisor Valentino ' s suggestion in regards to the vacation time accumulation for the Personnel Manual . TOWN BOARD MINUTES 23 FEBRUARY 10, 1997 Supervisor Valentino - After looking at the work on the Personnel Manual from last year, it is clear there are substantial changes in the way we operate . One of the main things is working out the contract with the Dispute Resolution Center . This is going to impact on some of the things we do as far as grievances and problem solving are concerned . The old wording brought the Town Board into the loop of personnel issues more than we really needed to be . The on going day to day issues , the contract and the new wording in the manual could keep the Town Board out of dealing with personnel issues . What is this Board' s feeling on this? Councilman Conley - It would be up to the Department Head's discretion , but the Supervisor would be the main person to do that . Supervisor Valentino - If there was a big personnel issue then it would come to the Town Board . Other things need to be cleaned up in the Personnel Manual and are being worked on . ADDITIONAL AGENDA ITEM NO . 2 - CONSIDER RULES AND REGULATIONS REGARDING COMPUTER INTERNET ACCESS : Supervisor Valentino - The staff is being very careful on how they handle the Internet . There is a potential for problems if there are no specific written rules and regulations on the use . Councilwoman Harrison - What should we be worried about ? Supervisor Valentino - There are three people who have access and password to the Internet . I would like to make sure that these are the only people who know that password . Councilman Woff m I do not think this would be a permanent policy . The Town needs to be careful on how to deal with the Internet , and we should have a comprehensive plan for implementing bills and procedures for the use of it . There are things that would be a benefit to the Town and staff in using the Internet , but there would also be things that would not be appropriate for the staff to use . Councilwoman Harrison - The policy should read that the Internet should only be used at certain times . Councilman Conley - Rules and regulations should be established for Internet access . This is not to restrict the use , but to know what the Internet access would be to the staff and how would they use the Internet . Mrs . Noteboom - The Town has Internet access through a grant at the Telecommunications Program of the Hudson Valley Community College . The Town is receiving free service until July 1997 . 1 am responsible for access to the Internet until the grant is finished in July , and for all the requirements for the grant . They allowed the Town to add two other stations as long as certain procedures are followed . Until July 1997 , there needs to be some standards to operate under the conditions of the grant . TOWN BOARD MINUTES 24 FEBRUARY 10, 1997 Councilman Wofff - The regulations being proposed are components that are consistent with what the grant requires? Mrs . Noteboom - "Yes . " Councilwoman Harrison - Does the grant require you to keep a log? Mrs . Noteboom - "Yes . " Councilwoman Harrison - I do not like this provision as a general policy . We should be encouraging people to use the Internet. I want to be able to communicate with Mr . Kanter through E- Mail . It would be burdensome to keep paper work every time there is use of the Internet . I use the Internet frequently at work , and there is phenomenal information on it . I understand that this grant requires it ,. but after that " no " . Supervisor Valentino - How do we do E- Mail now? Councilman Wolff - The Town has limited & Mail access . Councilwoman Harrison - The terms of the grant make sense , but the proposed resolution sounds like this is going to be our policy . Another "whereas" in the proposed resolution should read that there is a grant and under the terms and conditions of that grant we need to do the following . Councilman Conley - The Supervisor should take care of it until the appropriate time . Councilman Wolff - It is good to have some kind of standing policy . Councilwoman Harrison - Why make this a policy? Number four of the proposed resolution states , "Any and all Internet access must be related to Town of Ithaca business , . " that makes sense and should be a policy . Mrs . Noteboom - How could this be monitored unless a log is kept ? Councilwoman Harrison - There are a lot of laws that are not enforced in that kind of way . I think the Town Clerk has better things to do than look at their logs , and they have better things to do than to keep logs. If people want to lie to you , they will lie to you anyway . If people want to use the Internet to get 1 - 800 numbers , they would lie to get it . I do not like the policy of keeping a log of everything that is done . We should be encouraging people to use the Internet . If we make it difficult for them to use the Internet we will fail at moving people forward . Councilwoman Grigorov - How long does it take to log on and log off? Mrs . Noteboom - It depends . The computer in the Town Clerk' s office is a slow modem . So getting TOWN BOARD MINUTES 25 FEBRUARY 10, 1997, into the Internet to gain access is a timely process . The Planning and Highway Department's are having great success with the Internet . Councilwoman Grigorov - What is the log book for? Mrs . Noteboom - The log book is nothing more than saying the time they logged on and how long they were on it . . The log needs to be done for the grant . There should be a log if someone is using the Internet on the weekend or in the evenings other than normal hours so we know who has been using the Internet and what station is being used . Councilman Wolff - Is there a limited number of hours under the grant? Mrs . Noteboom - The grant allows us to have 100 hours of free access to the Internet until July 1 , 1997 . As of July 1 , the Town would need to start paying for the lines and the time . Councilman Wolff - Is there a desire to regulate the amount of time on the Internet? Mrs . Noteboom - "Yes . " Councilwoman Harrison - When we are in the new Town Hall would we be networked in a fashion that we would not need to go through a modem? Mr. Walker - We will still be using a modem . A lot depends on what happens with the County' s fiber optic network . It might be possible . Supervisor Valentino - In the future we are going to encourage people to have a different system . Councilwoman Harrison - I do not think we need to adopt this as a Town Board policy . The Supervisor is in a good position to say we need to keep a log book . Attorney Barney - I do not think it should be left up to the Supervisor to make these types of decisions without the approval of the Town Board . The proposed resolution should have another "whereas" stating this should be labeled the interim rules and regulations pending further studies relating to the grant . Supervisor Valentino - These regulations should be in effect to July 1 , 1997 , and then it could be assessed after that to see how it is working . RESOLUTION NO. 31 : Motion made Councilman Conley, seconded by Councilwoman Grigorov that the Town Board of the Town of Ithaca does hereby adopt the following rules and regulations regarding Internet access on the computers owned and operating within Town of Ithaca facilities . RULES AND REGULATIONS TOWN BOARD MINUTES 26 FEBRUARY 10 , 1997 COMPUTER INTERNET ACCESS 1 . AU computers having Internet access shall be identified according to location with the name and position of the employee operating them identified. 2 . Employees with Internet access shall be responsible for the security of the password necessary to connect to the Internet . The password shall not be disclosed. Internet access shall be attained through the employee directly responsible for the computer. 3 . A log book containing the date, time, and purpose of access to the Internet shall be maintained on a monthly basis by the employee directly responsible for the computer. The log shall be submitted to the Town Clerk at the end of each month . 4 . Any and all Internet access must be related to Town of Ithaca business . Councilman Wolff - The Information Technology Committee has been reviewing this issue , and the guidelines were established by the Committee for those individuals using the Internet . Part of the Committee's training process would be establishing a set of guidelines for the use of the Internet and steps to help us achieve the vision of free Internet use . Mrs . Noteboom - Once the grant is over there will be a cost involved , and it would depend on ho many stations are set up . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . (NOTE : See attached formal resolution) ADDITIONAL AGENDA ITEM NO . 3 - REQUEST FOR CORRECTED TAX BILL . Mrs . Noteboom - A letter was received from the Division of Assessment asking us to issue a corrected tax bill pursuant to Section 554 , of the Real Property Tax Law . The investigation determined that a veteran's exemption was removed in error when the property was transferred to trust . The Attorney for the Town was asked if a veteran ' s exemption is transferrable to a trust , and it was indicated to be possible . Under Section 554 , there would need to be a resolution from the Town Board authorizing the issuance of a corrected tax bill as it would change the amount of the Town 's levy . Attorney Barney - The law requires that the beneficiary of the trust needs to be eligible for th exemption . The law says this exemption shall not be affected by transfer to trust for the benefit o TOWN BOARD MINUTES 27 FEBRUARY 10, 1997 assessment . This is an assessment decision , not the Town ' s . RESOLUTION NO. 32: Motion made by Councilman Conley, seconded by Councilwoman Harrison that the Receiver of Taxes is hereby authorized and directed to issue a revised tax bill for the parcel, Tax Map Number61- 1 - 11 . 1, for an amount from $ 1, 793 . 21 to $ 1, 695. 12; and it is further RESOLVED, the Receiver of Taxes shall follow the statutes outlined by Section 554 (Sub, 7a) of the Real Property Tax Law when issuing and collecting the revised tax bill. . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . (NOTE : See attached formal resolution) EXECUTIVE SESSION : Motion made by Councilman Wolff, seconded by Councilman Conley to move into Executive Session to discuss land acquisition and potential litigation . Carried unanimously . The Board began Executive Session at 7 : 50 p . m . Motion made by Councilwoman Harrison , seconded by Councilman Conley to resume regular session . Carried unanimously . The Board resumed regular session at 8 : 05 p . m . AGENDA ITEM NO . 17 = CONSIDER AUTHORIZING ATTORNEY FOR THE TOWN TO THE EXTENT LEGALLY POSSIBLE TO PROSECUTE THE CASCIOLI CODE VIOLATION : RESOLUTION NO. 33: Motion made by Councilwoman Harrison, seconded by Councilman Conley that the Town Board hereby authorizes the Attorney of the Town to represent the Town of Ithaca in prosecuting the Casioli Building Code Violation that was discussed in Executive Session. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . (NOTE : See attached formal resolution ) OTHER BUSINESS : Mr. Carvill - The fourth quarter sales tax for 1996 has been received and has already been allocated to the General Fund and Highway Fund . The financial report recorded all the 1997 Real Property TOWN BOARD MINUTES 28 FEBRUARY 10, 1997 Taxes that have been collected . Those will be distributed to the respective operating funds on March 3 , 1997. The fiscal accounting records for the year ending December 31 , 1996 are officially closed , and all January transactions have been posted . The monthly accounting records for January are closed . The February accounting records are now open . All the cash accounts for the periods of October, November, December, and half of January have been reviewed , reconciled , and balanced . There were no significant or unusual cash findings in this disclosure . It does indicate that there needs to be closer cash management control measures implemented . A separate fund has already been established for the Trust and Agency guidelines to monitor and hold escrows and isolate the deposits that the Planning Department receives for planning and review fees . The remaining deadline the Accounting Department has is the completion of the State Controller's Report that is due February 28 , 1997 . On March 5 , 1997 , there will be a meeting with the Accounting Department and the independent accounting firm to begin discussions regarding auditing the 1996 books . Supervisor Valentino - There have been concerns about the accounting software package . Mr . Carvill has had some discussions with Williamson Law Book about upgrades . They are willing to provide the software at no charge . The Town will be able to stay with this software package for a year or so depending on the upgrades for the future . While Williamson people were here they also gave a demonstration of their payroll package . We hav had on going problems with DataRite , so we decided to look into this payroll package . The Mu ma Resource Specialist talked with the Town of Lansing about the same payroll package Williamson it offering . They were very pleased with it . The Human Resource Specialist will be doing the payroll in house again with this package . Attorney Barney - The law consistently changes in that area . Whatever package the Town gets , the program needs to be updated for all the changes that occur . AGENDA ITEM NO . 23 = ADJOURNMENT : As there was no further business to come before the Town Board a motion was made by Councilwoman Harrison , seconded by Councilwoman Grigorov to adjourn . Motion carried unanimously . Supervisor Valentino adjourned the meeting at 8 : 15 p . m . Respe tfully submitted , Joan Lent Noteboom , Town Clerk/ Director of Administrative Services "* Next Regular Monthly Meeting - March 10 , 1997 at 5 : 30 p . m . *** Minutes Transcribed by Deborah Kelley OF1r _ 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 11 SEQR : Local Law Increasing the Partial Tax Exemption for Real Property Owned by Persons With Limited Incomes Who are 65 Years of Age or Over Resolution No . 22 WHEREAS , this action is the enactment of a local law increasing the partial tax exemptions for real property owned by persons with limited incomes who are 65 years of age or over; and WHEREAS , this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the enactment of local laws ; and WHEREAS , the Town Board , at a public hearing held on February 10 , 1997 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; now therefore be it RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and , therefore , neither a Full Environmental Assessment Form , nor an Environmental Impact Statement will be required . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff , aye . Carried unanimously. DATED : February 10 , 1997 cl., L� Joan Lent Noteboom , Town Clerk 1 f �Zy OF 1 r TOWN OF ITHACA 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � o4� TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 2/ 10/97 Agenda Item No . 12 Enactment Local Law No. 1 / 1997 - INCREASING THE PARTIAL EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER Resolution No . 23 WHEREAS , the properly advertised public hearing has been held to consider a , " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER" ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby enact Local Law No . 1 /1997 a , " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER" ; and be it further RESOLVED , the Town Clerk is hereby directed to advertise and file the said local law as required by Town Law. MOVED : Councilwoman Harrison SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk OF 1p TOWN OF ITHACA �,� 2i o4� 126 EAST SENECA STREET , ITHACA , N . Y. 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 14 RESOLUTION IN SUPPORT OF REQUEST OF THE SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION FOR SPECIAL LEGISLATION AUTHORIZING A JOINT CAPITAL RESERVE FUND Resolution No . 24 WHEREAS , the Southern Cayuga Lake Intermunicipal Water Commission (the "Commission ") is a body formed by Intermunicipal agreement among the Towns of Dryden , Ithaca , and Lansing , and the Villages of Cayuga Heights and Lansing , all in Tompkins County, New York , for the purposes (among others) of constructing , maintaining , and operating water supply and transmission facilities for the member municipalities of the Commission ; and WHEREAS , the Town of Ithaca is one of the parties to the agreement establishing the Commission and is a member of the Commission ; and WHEREAS , the Commission supervised the construction of such facilities some twenty years ago ; and WHEREAS , the age of such facilities , as well as the increased demand for water and related services from the Commission ' s facilities , has resulted in needed capital improvements to the systems of a cost in excess of $3, 000, 000; and WHEREAS , the Commission and the Town of Ithaca believe it is prudent and appropriate to establish a Capital Reserve Fund to permit accumulations of moneys to fund some of the needed capital improvements; and WHEREAS , there is some question as to the legal ability of the member municipalities to create such a joint fund without special legislation authorizing such a fund , and in particular for Towns to create such a fund without the necessity of a permissive referendum ; and WHEREAS , the inability to create a joint capital reserve fund will greatly handicap the construction , replacement , and enlargement of the facilities which provide water to residents in the five municipalities , as well as , on occasion , to residents in other municipalities in Tompkins County ; TB Mtg . 2/ 10/97 Agenda No . 14 Resolution No . 24 Page 2 . NOW, THEREFORE , BE IT RESOLVED , that the Town of Ithaca finds by reason of the foregoing that there exists a necessity for the passage of the law annexed hereto entitled "An Act to Amend the General Municipal Law to Authorize Certain Municipalities in Tompkins County to Jointly Establish a Capital Reserve Fund " pursuant to which authority is given to the Commission and its member municipalities by joint agreement to establish a capital reserve fund for capital improvements as defined in the General Municipal Law, such establishment to be authorized without the need for any referenda ; and it is further RESOLVED , that the Town of Ithaca hereby requests and urges the Governor and State Legislature of the State of New York to enact the requested special legislation ; and it is further RESOLVED , . that the Supervisor of the Town of Ithaca be , and she hereby is directed to communicate the request of the Town of Ithaca for the adoption of such legislation to the Legislature and Governor of the State of New York in the manner required by Section 40 of the Municipal Home Rule Law, and to take such further action as she deems necessary or appropriate to effectuate the intention of these resolutions . MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. ADOPTED this 1 Otb day of February, 1997 , by a vote of at least two thirds of the total voting power of the Town Board of the Town of Ithaca Joan Lent Noteboom , Clerk of the Town of Ithaca qty OF 1p 9 TOWN OF ITHACA �,� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/10/97 Agenda Item No . 15 Sewer Joint Subcommittee Capital Improvements Plan Resolution No . 25 BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to convey to the Sewer Joint Subcommittee the approval of this Town Board of the expenditure of approximately $600 , 000 . 00 for the upgrading of the sewer plant ; and be it further RESOLVED , the expenditure of the said monies shall not be connected to a requirement that there be an agreement as to the allocation of any excess capacity that might be created , but that the issue of excess capacity shall continue to be discussed with the expectation that an agreement regarding all of the capacity allocations will be reached as soon as possible; and be it further RESOLVED , the monies to pay for this project shall be expended out of the Joint Sewer Capital Reserve Fund , MOVED : Supervisor Valentino SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk OF I r TOWN OF ITHACA ,�� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/10/97 Agenda Item No , 19 Ratification of Appointment , Human Services Coalition Resolution No . 26 BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby ratify the appointment made by the Town Supervisor for Fred Noteboom , 1122 Danby Road , Ithaca , New York 14850 as the Town of Ithaca's representative on the Human Services Coalition . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 can Lent Noteboom , Town Clerk qty OF 1p TOWN OF ITHACA n � 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 20 (a) Conservation Board Appointments Resolution No . 27 BE IT RESOLVED , the Town Board of the Town of Ithaca hereby appoints the following individuals to serve on the Town of Ithaca Conservation Board as listed for the term of office indicated : CONSERVATION BOARD : Frank C . Baldwin , Jr. February 10 , 1997 through December 31 , 1998 149 Pine Tree Road (Two Year Term ) Ithaca , NY 14850 Elizabeth DeProsse February 10 , 1997 through December 31 , 1998 1007 Triphammer Road (Two Year Term ) j Ithaca , NY 14850 Kara Hagedorn February 10 , 1997 through December 31 , 1998 327 West King Road (Two Year Term ) Ithaca , NY 14850 John Yntema February 10 , 1997 through December 31 , 1997 993 Danby Road (To fill unexpired term ) Ithaca , NY 14850 MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk OF I r� ti 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273--8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 20 (b) Zoning Board of Appeals Appointment Resolution No . 28 BE IT RESOLVED , the Town Board of the Town of Ithaca hereby appoints James M . Niefer, 102 Brandywine Road , Ithaca , New York 14850 , to serve on the Town of Ithaca Zoning Board of Appeals for a term of office beginning February 10 , 1997 through December 31 , 2001 , MOVED : Councilman Wolff SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 �^ Joan Lent Noteboom , Town Clerk OF 1P TOWN OF ITHACA ,�� 2i o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No. 21 Appointment Acting Deputy Town Supervisor Resolution No , 29 WHEREAS , Town Supervisor, Catherine Valentino and Deputy Town Supervisor, Carolyn Grigorov will be attending the NYS Association of Towns Annual Meeting in New York City, New York from February 16 to February 20 , 1997 ; and WHEREAS , it is necessary that the Town Board appoint a Deputy Town Supervisor to act during their absence while attending the said meting ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby appoint Councilman David Klein as acting Deputy Town Supervisor for the period February 16 to February 20 , 1997 during the absence of the Town Supervisor and the Deputy Supervisor ; and be it further RESOLVED , as said Deputy Town Supervisor , Councilman Klein shall be empowered with all duties and responsibilities as may be imposed as Deputy Town Supervisor by Town Law , General Municipal Law , and Public Officers Law ; and be it further RESOLVED , Councilman Klein is hereby authorized to sign checks on behalf of the Town of Ithaca and the Southern Cayuga Lake Intermunicipal Water Commission , MOVED : Councilwoman Harrison SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk i 1 1 OF 1 T� _ TOWN OF ITHACA ,p� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 22 (a) =22 (h ) Consent Agenda Items Resolution No 's . 30 (a) - 30 (h) BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No . 22 (b) through 22 (h ) as presented . Agenda Item No . 22 (a ) is hereby approved with the amendments as noted on the resolution . MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk ' I �1y OF 1 T� F _ 9 TOWN OF ITHACA ,�,� 2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 22 (a) Approval Town Board Meeting Minutes Resolution No . 30 (a) WHEREAS , the Town Clerk has presented the Town Board Meeting Minutes for the regular meeting held on January 13 , 1997 to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed the minutes for the said meeting on January 13 , 1997 ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve and adopt the minutes for the regular meeting held on January 13 , 1997 as the official minutes for the said meeting with the following amendments as noted below: Page 14 Paragraph 4 _ Prior to Amendment : Councilwoman Grigorov - That would be a possibility because that does not involve any of the studies that Supervisor Valentino was referring to . Amendment : Councilwoman Grigorov . That would be a possibility but that does not involve any of the studies that Supervisor Valentino was referring to . Pane 18�& 19_: In all instances where the word " medium family income " is used , amend to read , " median family income" . MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously . DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk OF 1P _ 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 22 (b) Town of Ithaca Warrants Resolution No . 30 (b) WHEREAS , the following . numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Ithaca Town Board hereby authorizes the payment of the said vouchers . General Townwide Vouchers : No . 817- 883 ; $92 , 573 . 17 General Outside Village Vouchers : No . 337- 357 , $ 12 , 107 . 27 Highway Vouchers : No . 490-525 , $57 , 943 . 34 Water District Vouchers : No . 190-2029 $51 , 484 . 98 Sewer District Vouchers : No . 207-215 , $ 11 , 793 . 10 Special Lighting District Vouchers : No . 38-40 , $ 1 , 146 . 88 Fire Protection District Vouchers : No . 1 , $65 , 323 MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilma n Wolff , aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk i 1 i �1y OF 1 Thy _ 9 TOWN OF ITHACA 2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 2/ 10/97 Agenda Item No . 22 (c) Bolton Point Warrants Resolution No . 30 (c) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Town Board hereby authorizes the payment of the said vouchers . Operating Fund Vouchers : No . 1547- 1631 , $917960 . 64 No . 1632- 1687 , $ 108 , 161 . 39 MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk t �zy OF I T� _ _ 9 TOWN OF ITHACA n � 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2110/97 Agenda Item No . 22 (d) Attendance New York State Government Finance Officers' Association , Inc . Eighteenth Annual Conference and One- Day Training Seminar Resolution No . 30 (d) WHEREAS , Alfred F . Carvill , Accountant has requested that he attend the New York State Government Finance Officers ' Association , Inc . , Eighteenth Annual Conference and One- Day Training Seminar, in Albany, New York from March 18 through March 21 , 1997 , at a cost not to exceed $900 . 00 for lodging , meals , transportation , and registration ; and WHEREAS , attendance at this seminar will be beneficial in the performance of Mr. Carvill' s duties as Accountant ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby approve the attendance of Alfred F. Carvill , Accountant at the said seminar. Funds to be expended from the General Fund Account , Conferences Contractual , Al 340 , 4101 MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : February 10 , 1997 Q�2�z� Joan Lent Noteboom , Town Clerk II OF 1 P� F _ 9 TOWN OF ITHACA 21 044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 22 (e) Spring Brush and Leaf Pick Up Resolution No . 30 (e) WHEREAS , the Highway Department provides yard refuse disposal services for Town of Ithaca residents ; and WHEREAS , twice annually the Highway Department will collect brush and leaves from the roadsides ; now therefor be it RESOLVED , that brush and leaf pick up by the Highway Department will commence on April 14 , 1997 , until finished . MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk f OF IT� TOWN OF ITHACA 21 � 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 22 (f) Authorization for Rental of Highway Equipment Resolution No . 30 (f) WHEREAS , from time to time there is a need for more equipment to handle additional tasks within the Town ; now therefore be it RESOLVED , on the recommendation of the Public Works Committee , the Town Board of the Town of Ithaca does hereby authorize the Highway Superintendent to rent equipment , as needed , to be expended from the G8120, F83401 DB5112 or DB5110 accounts . MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : February 10 , 1997 � ()� 14S+� /n�t4L� Joan Lent Noteboom , Town Clerk i t fly OF 17P _ 9 TOWN OF ITHACA 21 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item 22 (g) Authorization to Purchase Highway Equipment through New York State Bid Resolution No . 30 (g ) WHEREAS , the Town of Ithaca Highway Department has some equipment scheduled to be replaced in 1997 ; and WHEREAS , the Highway Superintendent has reviewed the State Bid options and feels that the Town will benefit from the purchase of one Brush Bandit Chipper , two Ford Super Duty Trucks , one Ford 1997 pickup , and one 1997 John Deere 932 Front Mower, which are on State Bid ; now therefore be it RESOLVED , on the recommendation of the Public Works Committee and the Highway Superintendent , the Town Board of the Town of Ithaca does hereby approve the purchase of one chipper , two super duty trucks , one pickup , and one front mower through the State Bid . Funds for the chipper, super duty trucks , and pickup shall be expended from the Highway Fund account DB5130 . 200 . Funds for the front mower shall be expended from the General Part Town Fund , account B7140 . 200 . MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously . DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk t OF 1p TOWN OF ITHACA �,� ' zi o¢� 126 EAST SENECA STREET , ITHACA , N . Y. 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 22 (h ) Director of Building/Zoning Conference Attendance Resolution No . 30 (h ) WHEREAS , Andrew Frost the Director of Building and Zoning has requested that he attend a three day conference entitled , " Finger Lakes Building Officials 1997 Educational Conference" , at the Marriott Thruway Hotel , Rochester, New York from March 24 through March 26 , 1997 at a cost of $481 . 00 ; and WHEREAS , attendance at this seminar will be beneficial in the performance of Mr. Frost' s duties as the Director of Building and Zoning . It is also a New York State requirement for continuing education and training ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby approve the attendance of Andrew Frost , Director of Building and Zoning at the said seminar , at a cost of $481 . 00 , to be paid from the Building/Zoning Account number 88010 . 403 . MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk i OF 1p TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Additional No , 2 Rules and Regulations Computer Internet Access Resolution No . 31 WHEREAS , there are several computers within the Town of Ithaca which have access to the Internet because of a grant received by the Town Clerk for a Telecommunications Initiative Project administered by the Hudson Valley Community College ; and WHEREAS , the Town Board of the Town of Ithaca wishes to define certain rules and regulations to be followed regarding this Internet access ; and RESOLVED , the Town Board of the Town of Ithaca does hereby adopt the following rules and regulations regarding Internet access on the computers owned and operating within Town of Ithaca facilities . RULES AND REGULATIONS - COMPUTER INTERNET ACCESS 1 . All computers having Internet access shall be identified according to location with the name and position of the employee operating them identified . 2 . Employees with Internet access shall be responsible for the security of the password necessary to connect to the Internet . The password shall not be disclosed . Internet access shall be attained through the employee directly responsible for the computer . 3 . A log book containing the date , time , and purpose of access to the Internet shall be maintained on a monthly basis by the employee directly responsible for the computer. The log shall be submitted to the Town Clerk at the end of each month . 4 . Any and all Internet access must be related to Town of Ithaca business . MOVED : Councilman Conley SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously . DATED : February 10 , 1997 Q.J2^4 Joan Lent Noteboom , Town Clerk i f �1y OF I r ti a TOWN OF ITHACA 21 044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/10/97 Agenda Additional No . 3 Authorization to Issue Corrected Tax Bill Resolution No . 32 WHEREAS , the Receiver of Taxes has received notification from Stephen F . Whicher , Director of Assessment , Tompkins County that under Section 554 (Sub , 4a) of the Real Property Tax Law, he has conducted an investigation of an error in essential fact on the 1997 tax roll for the Town of Ithaca ; and WHEREAS , the said investigation disclosed that the Veteran ' s exemption was removed in error for the parcel , Tax Map Number 61 - 1 - 11 . 1 , when the property was transferred to trust ; and WHEREAS , the taxable value for the said parcel should be changed from $ 165 , 000 for Town and County purposes to $ 151 , 225 for County purposes , and $ 145 , 225 for Town purposes resulting in a revised tax bill from $ 1 , 793 . 21 to $ 1 , 695 . 12 ; now therefore be it RESOLVED , the Receiver of Taxes is hereby authorized and directed to issue a revised tax bill for the parcel , Tax Map Number 61 - 1 - 11 . 1 , for an amount from $ 1 , 793 . 21 to $ 1 , 695 . 12 ; and it is further RESOLVED , the Receiver of Taxes shall follow the statutes outlined by Section 554 ( Sub , 7a) of the Real Property Tax Law when issuing and collecting the revised tax bill . MOVED : Councilman Conley SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk i i OFlp a TOWN OF ITHACA 4,� _ 2104 126 EAST SENECA STREET, ITHACA , N . Y . 14850 SOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 2/ 10/97 Agenda Item No . 17 Authorization To Prosecute - Cascioli Building Code Violation Resolution No . 33 BE IT RESOLVED , the Town Board hereby authorizes the Attorney for the Town to represent the Town of Ithaca in prosecuting the Cascioli Building Code Violation that was discussed in Executive Session . MOVED : Councilwoman Harrison SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : February 10 , 1997 Joan Lent Noteboom , Town Clerk OF I P F 9 TOWN OF ITHACA ,t,� 21 044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN OF ITHACA Town Board Meeting 2/ 10/97 5 : 30 p . m . AGENDA 1 . Call to Order. 2 . Pledge of Allegiance . 3 . Town Supervisor' s State of the Town Address . 4 . Reports of Town Officials : a . Director of Engineering . b . Town Highway Superintendent . c . Director of Planning . d . Director of Building and Zoning . e . Town Clerk/Director of Administrative Services . 5 . Report of Town Committees : a . New Town Hall Committee . 6 . Report of Tompkins County Board of Representatives . 7 . Report of Fire Commissioners . 8 . Review of Correspondence : a . Coddington Road Community Center Pavilion Construction Project . b . Time Warner Cable . 9 . 6 : 00 p. m . - PERSONS TO BE HEARD . 10 . 6 : 15 p . m . - PUBLIC HEARING : To consider amending Local Law No . 1 - 1996 , a " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTIONS FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER" . Agenda TB Mtg , 2/ 10/97 Page 2 . 11 , Consider SEQR related to a , " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTIONS FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER" . 12 . Consider enactment of a , " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTIONS FOR REAL PROPERTY OWNED " BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER 13 . 6 : 30 p . m. = PRESENTATION : Report Inlet Valley Archeological Study. 14 . 6 : 45 p . m . - PUBLIC HEARING : To consider resolution in support of request of the Southern Cayuga Lake Intermunicipal Water Commission for special legislation authorizing a Joint Capital Reserve Fund , 15 . Status report Sewer Joint Subcommittee Capital Improvements Plan . 160 Consider request for reimbursement of 1997 Real Property Taxes by the Montessori School of Ithaca . 17 . Consider authorizing Attorney for the Town to the extent legally possible to prosecute the Cascioli Building Code violation . 18 . Discuss Time Warner Cable tax credit and franchise fee issues . 19 . Consider ratification of Supervisor' s appointment to the Human Services Coalition . 20 , Consider 1997 Town Board appointments : a . Conservation Board - (4 Seats) . b . Zoning Board of Appeals - ( 1 Seat) . 21 . Consider appointment of Acting Deputy Supervisor during absence of Town Supervisor and Deputy Supervisor. Agenda TB Mtg . 2/ 10/97 Page 3 . 22 . Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 1 / 13/97 . b . TOWN OF ITHACA WARRANTS . c . BOLTON POINT WARRANTS . d . 1996 Annual Investment Report . e . Spring Brush & Leaf Pick Up Dates . f . Approval rental of highway equipment . g . Authorization to purchase highway equipment from NY State bid . h . Approval of Attendance , Finger Lakes Building Association Conference . 23 . Consider ADJOURNMENT . Town Board Meeting 2/ 10/97 Additional Agenda Items 1 . Discuss clarification of maximum vacation accumulation percentage as defined in the Personnel Manual . 2 . Consider rules and regulations regarding computer Internet access . 3 . Consider authorizing Receiver of Taxes to issue corrected tax bill . Town Engineer ' s Report for 2 / 10 / 97 Town Board Meeting DEVELOPMENT REVIEW Sanctuary Drive Reviewed modified drainage plans prepared by the developer ' s engineer to ensure compliance with the subdivision approval . Ithaca College Reviewed proposed drainage evaluation being developed as the Campus Master Plan is being updated to include the proposed Ford Hall additions and related parking lot plans . Mecklenburg Road , Conifer Real Estate Met with the developer and architect and provided preliminary information on utility availability and drainage concerns . Briarwood Park Reviewed and approved a lot line modification as a minor subdivision modification . 1113 East Shore Drive Reviewed site plans for drainage and erosion control concerns to ensure compliance with Planning Board conditions of subdivision approval . EARTH FILL PERMITS Five Mile Drive , Immaculate Conception Filling at the site has been limited to stockpiling of material from utility excavations . The contractor plans to remove stockpiled material as fill is needed on the project , and final grading and site restoration is expected to occur in 1997 . Sediment control fencing is being maintained around the fill area . The contractor has been keeping the roadway clean . Ithaca Vol . Vets , Elmira Road The Association received site plan approval from the Planning Board on October 29 , 1996 for an enlarged parking area on the property with additional fill to be placed . The Town Engineer is monitoring the project . Williams Glen Road A fill permit for approximately 200 cubic yards of fill has been issued for regrading a residential lot with imported material . Final grading and seeding of the site will be completed when weather permits . Town Engineer ' s Report 2 / 10 / 97 WATER PROJECTS The Town Engineering staff is continuing to work with the Bolton Point staff to implement the master metering program for connections to the water transmission main . Work is nearing substantial completion , with site restoration work being the major element to complete . The Town Engineer is continuing to work with the City Engineer and SCLIWC member municipal engineers on the engineering evaluation to include the entire water infrastructure for the area . Work is proceeding under the contract with O ' Brien and Gere to complete the hydraulic model of the Town of Ithaca distribution system , which is being combined with adjoining municipalities to create a regional model . The parties involved with the cooperative system evaluation study have sent a joint letter to legislative leaders in support of a pre - application for possible funding from the Environmental Bond Act . Projects listed in the pre - application include possible joint projects that are being considered during the development of the regional study . The timing of the application requirements for bond act funding consideration resulted in submission of the pre - application prior to the completion of t engineering study . The pre - application and endorsements represent willingness of the parties to consider cooperative projects , but there ha been no final commitment to participation at this time . The Town Engineering Staff is completing plans for a replacement of the aging and inadequate water main that serves Buttermilk Falls State Park . The replacement line will connect to the new watermain at the intersection of Buttermilk Falls Road and Rte . 13 and will run to the City line near Spencer Street , replacing a 6 " watermain that is over 70 years old . SEWER Plans for the replacement of the controls for Forest Home pump stations number 1 & 2 have been completed and the equipment has been ordered . Town staff will install this equipment when it arrives . Installation of the monitoring station on Hanshaw Road has been completed except for some final site restoration which will be completed in the spring . Installation of this monitoring station is part of the Northeast Sewer rehabilitation plan which has been requested by the Village of Cayuga Heights , The Town Engineering staff is proceeding with other monitoring and infiltration control elements as part of this program . The Town Engineering staff is completing plans for a short extension of sewer on Buttermilk Falls Road to serve the Buttermilk Falls State Park . This project has been requested by the Park as they plan to replace septic tank system that serves the Bath House and Park Office . The curren leach field is located adjacent to Buttermilk Creek . Town Engineer ' s Report 2 / 10 / 97 3 STORMWATER Development of the Town wide watershed evaluation has been started by the Town Engineering Staff . The Northeast Ithaca Area including Cayuga Heights is being addressed first due to the numerous requests for assistance that have been received from residents in this area . An informational meeting has been scheduled for February 25th at the Dewitt Middle School auditorium . This meeting will provide an opportunity for the Town to discuss concerns and plans with the residents of the area . Local community leaders and residents that have expressed concerns are being contacted to remind them of the meeting and a meeting notice will be published in the Ithaca Journal . BENEFIT ASSESSMENT The Town wide water and sewer benefit assessment review is nearing completion . The benefit assessment committee has been meeting to review assessment questions and grievances and will be making recommendations to the Town Board at the March board meeting . The County digital tax parcel maps have been provided to the Town by the county assessment office , and development of a database utilizing the GIS is proceeding . CAYUGA INLET REHABILITATION PROJECT BY US ARMY CORPS OF ENGINEERS The Corps of Engineers is planning to repair Cayuga Inlet Flood Control Channel from the State Street Bridge up to the drop structure and fish ladder . Work is proposed to include removal of approximately 100 , 000 CY of sediment , placement of rock rip rap bank protection and removal of gravel from the Coy Glen grade stabilization structures . NYSDEC as the maintenance agency has been asked to provide spoil sites for the project . The project was scheduled to be let in November with work completed by December 31 , 1996 , but high bids have resulted in an . indefinite delay of the project . A possible construction start may occur in late winter or early spring . C : \MEMOS\ERPT9701 . REP Agenda Item 4b HIGHWAY/PARKS DEPARTMENT MONTHLY REPORT, JANUARY 1997 TOWN OF ITHACA TOWN BOARD . FEBRUARY 10, 1997 Highway Superintendent This January has been relatively snowless . There have been occasions, though, which have warranted 747 hours of time in snow removal . Of that time , 386 were over time hours . We used 257 tons of salt in January . We salted both City fire stations (within the Town of Ithaca) ten times . In addition, we plowed them three times . We spent 698 hours of time working on General Repair work. This includes working at the High«-av/Parks facility, ditching, hauling materials, thawing culvert pipes, and patching roads . Preparing to rebuild Pennsylvania and Kendall Avenues started in January. We worked 119 . 5. hours changing fire hydrants on Kendall Avenue . Along with this, we have measured the roads and ordered road crossing pipes . This took 32 hours of time . There is more work to be done, 01 1 and as time permits, we will continue to work on this project. Due to the weather, we were only able to work 175 hours on Brandywine Drive. This project has been put on hold until warmer weather. This project is almost done . Sixty feet of pipe was installed in January. During January we conducted our annual Christmas tree pick. This , along with several other tree trimming projects , consumed 2 ') 3 hours of time . The mechanic and one other staff member continued to maintain equipment and vehicles this month. It took 214 hours of time for this endeavor. FEBRUARY HIGHWAY PROJECTS 1 . Snow Removal 2 . Brush and Tree Removal 3 . Ditching 4 , Continue Rebuilding Kendall and Pennsylvania Avenues Project, weather permitting . 5 . Continue Piping Brandywine Drive, weather permitting . Park and Open Space Manager Parks staff worked a total of 197 hours (regular and overtime) for snow removal during January. Christmas tree pick up took longer this year as more residents participated. Parks staff spent 31 hours chipping trees . Along with the tree pick up, tree removals at various park sites took 20 hours of time . We began reapplying wood chips on the nature trails at Eastern Heights Park during frozen ground conditions . This hasn' t been done for several years . A total of 100 hours, including help from Highway staff, was spent. A four bay shed addition was constructed attached to our salt shed . This is to store equipment out of the weather. Parks staff contributed 76 hours of time to this project. Workshop projects included four (4) map display cases for South Hill Trail, workbenches for our new radial arm saw, and the completion of railings on the loft stairs . A total of 110 hours were spent on these projects . Routine maintenance tasks totaled 193 hours in January . FEBRUARY PARKS PROJECTS 1 . Finish wood chipping park nature trails . 2 . Continue tree removals . 3 . Construct additional park benches . 4 . Order new parks mower under State bid. 5 . Continue snow removal as needed. ghk Agenda Item #4c Planning Director' s Report for February 10, 1997 Town Board Meeting (This report covers the period between the December 9, 1996 and February 10, 1997 Town Board meetings . ) DEVELOPMENT REVIEW The following are actions - that were considered by the Planning Board, Montessori Park Site, East King Road The Planning Board recommended at the December 3, 1996 meeting that the Town Board consider substitution of a parcel that was intended to be dedicated as a town park adjacent to the Montessori School for another parcel on owner' s land. Renovation of Space in Axiohm I.P.B. facility for Alex Computers, 950 Danby Road The Planning Board granted Preliminary and Final Site Plan Approval at the December 17, 1996 meeting for the renovation of 6,000 +/- square feet of interior space at the Axiohm I.P.B. facility for use by Alex Computer Systems, Inc., "I" Industrial District. Oxley Parking Lot, Cornell University, Dryden Road The Planning Board recommended at . the December 17, 1996 meeting that the Zoning Board of Appeals grant approval for the extension of the time limit on the use of the former Oxley Polo Arena site for a 134 space temporary parking lot, including parking for construction workers and temporary construction storage trailers, until December 31 , 2001 . Said parking lot was granted special approval by the ZBA on April 10, 1991 . The site is located off NYS Route 366 / Dryden Road, Residence District R-30. Ithaca College Projects, Sketch Plan Review The Planning Board considered a sketch plan presented by Ithaca College at the December 17, 1996 meeting for planned construction projects at the Danby Road Campus, including a 55,700 + / - sq. ft addition to Ford Hall, and construction of a new 83,000 + /- sq.ft. Health Sciences and Human Performance Center, a new 40,000 + / - sq. ft. Fitness Center, and an expansion of Parking Lot "J", Residence District R-151 Teeter Subdivision, Gray Road The Planning Board granted Preliminary and Final Subdivision Approval at the January 7, 1997 meeting for the proposed subdivision of a 3. 0 + / - acre parcel from a 53 .3 + / - acre parcel, AG Agricultural District. Paleontological Research Institution Addition, 1259 Trumansburg Road . The Planning Board granted Preliminary Site Plan Approval at the January 21 , 1997 meeting for a 6,000 + / - sq. ft addition to the existing PRI building at 1259 Trumansburg Road, and recommended that the ZBA grant special approval for the proposed addition, Residence District R-301 Balcom /Pearson Subdivision, Modification of Condition, 1035 Hanshaw Road The Planning Board approved a modification at the January 21 , 1997 meeting of a condition that had been imposed on a two-lot subdivision. The original resolution of approval required conveyance of Lot B (0.41 + / - acres) to the owners of an adjacent parcel and submission of the deed and copy of the consolidation request to the town within six months of the date of approval. The approved modification extended the period of that condition for an additional six months. Residence District R-15 . CURRENT PLANNING DEPARTMENT PROTECTS - The following are significant accomplishments or issues that have been dealt with over the past two months. SE OR Reviews for Zoning Board: Two SEQR reviews for the Zoning Board were completed: (1 ) a request for special approval to permit the construction of an addition to a dental office at 1018 Ellis Hollow Road (Dr. Purdy), and (2) a request to extend special approval for an additional five years for the temporary parking lot at the former Oxley Polo Arena site, Dryden Road (Cornell University) . Tompkins County Economic Alliance: The Supervisor and Director of Planning attended what will probably be the last of the official meetings of the Economic Alliance on December 12, 1997. As a result of the work of the Alliance, Tompkins County Area Development (TCAD) has restructured its organization to include a broader, countywide economic development function. Their Board of Directors will now include an additional seat representing the commercial/ retail sector and two new seats representing the rural public sector. A new economic development coordinator will be hired by TCAD . Several representatives of the Economic Alliance agreed to put together a summary of goals, issues and recommendations, which can be used by TCAD and municipalities and organizations involved in economic development. 2 1. Codes and Ordinances Committee: Work continued on Zoning Ordinance revisions at the January 15 and February 5, 1997 meetings, including review of the Industrial, Planned Development (formerly SLUD), Agricultural, and Conservation zones. This completes initial review of all of the actual zoning districts in the ordinance. In order to begin obtaining feedback on the preliminary zoning revisions, all of the revised districts will be compiled and distributed to various boards and committees, as well as the public, and public information meetings could be set up at this point. Codes and Ordinances will continue review of remaining sections of the Zoning Ordinance, including site plan review, non-conforming uses, general provisions, and administration. Planning Committee: The Planning Committee met on January 6 and January 23, 1997. At the request of the Codes and Ordinances Committee, the Planning Committee put together recommendations regarding revisions to the Agricultural zone (see attached Summary of Key Points Discussed . . . ). The Planning Committee also discussed the possibility of a Planned Development or Educational zone for Ithaca College. The Supervisor and Director of Planning are scheduled to meet with one of the Vice-presidents of Ithaca College on February 6th to discuss this further. Work on the South Hill Swamp area is progressing. Staff presented the results of the South Hill Swamp plant study that was recently completed by Robert Wesley and Nancy Ostman, indicating significant plant communities. This will be valuable information in helping to determine possible boundaries of a new Conservation zone. Staff is in the process of digitizing this information on GIS, along with other natural features and land use and ownership information. Staff presented the park and recreation sections of the draft Park, Recreation and Open Space Plan to the Planning Committee. A discussion of the open space and Purchase of Development Rights (PDR) sections is scheduled for the February 24th meeting. 1997 priorities will include recommending boundaries for the proposed South Hill Swamp and Coy Glen Conservation zones and the revised Agricultural zone, along with the development of a possible Ithaca College Planned Development zone. The Planning Committee also agreed to be involved in a townwide Transportation Plan as one of its priorities for the next two years. Park, Recreation and Open Space Plan Update: The draft Park, Recreation and Open Space Plan Update has been completed and is currently being discussed with the Conservation Board, Planning Committee and Planning Board, providing an opportunity for preliminary review and input. After further revisions based on those comments received, the Plan will be ready for distribution to the Town Board for consideration, and a process for public participation and input will be determined. Town of Ithaca - Cornell University Transportation Committee: The Committee met on December 5, 1996 and February 3, 1997 (a copy of the December 5th meeting 3 summary is attached) . There were further discussions of possible pedestrian and bike trail connections around the Precinct 7 and Plantations areas. There was also an update of the Plantations Master Plan and discussion of how that may provide opportunities for circulation improvements in the Precinct 7 area and surrounding residential areas. Discussions continued on Route 366 intersections. NYSDOT has provided updated accident data for the Judd Falls Road, Tower Road and Caldwell Road intersections, and has also responded to a request to look into signage and lighting at the Caldwell Road intersection on Route 366 (see attached correspondence with NYSDOT). NYSDOT is still interested in closing the north leg of Judd Falls Road between Route 366 and Campus Road, and has indicated that they would install full 3 color traffic signals at all three intersections if that could be accomplished. NYSDOT would, however, be willing to do an independent analysis of the need for a traffic signal at the Caldwell Road intersection. The Committee will send a response to NYSDOT indicating that there is interest in the possible closing of the north leg of Judd Falls Road, pending further documentation of the effects of such dosing, that updated traffic counts will need to be done, and that an independent analysis of Caldwell Road would be desirable. The Committee will ask that the analysis also include the possibility of a traffic signal at Tower Road even if Judd Falls Road is not closed. It was agreed that one way to judge the possible effects of closing the north leg of Judd Falls Road is for the State to install temporary traffic signals at each of the intersections, while temporarily closing Judd Falls Rd., and conducting traffic counts during this simulated dosing. At any rate, a traffic count study, coordinated with the State would be a desirable step to get a better idea of the current traffic situation. The Committee is also seeking a legal opinion from the Attorney for the Town on the question of whether there are any constraints on dosing a portion of a town road thereby creating a "dead end" road (i. e., one that only connects with private, in this case, Cornell roads) . Northeast Subarea Study: The Director of Planning attended a meeting of the Northeast Subarea Study client committee held on January 6, 1997, to finalize the Request for Proposals (RFP), which has now been advertised and distributed. The client committee consists of the chief elected officials of each of the participating municipalities (refer to attached Client Committee Charge and Designation). A deadline of February 14th was set to receive study proposals, with March 18th set as a tentative deadline to present recommendations for consultant selection to the MPO Policy Committee, which is overseeing the study. The consultant contract will be administered by the County. Invoices will be sent to the participating municipalities indicating the local shares due ($2857. 15 per municipality) to fund the study. A meeting has been requested by representatives of Forest Home to discuss the RFP with the Supervisor and Director of Planning, and has been been scheduled for February 5th. Cornell Veterinarian School Incinerator: As indicated in the Annual Report, representatives of the Town Board, Conservation Board, the Director of Planning, and 4 numerous other community and University interest groups have participated in the Community Advisory Committee to evaluate options for Cornell' s medical and pathological waste disposal and management. The Committee's work plan has been set, and work groups have been formed to compile data and make recommendations to the overall committee. Town Hall Committee: Work continues on evaluating options for a new Town Hall, with most recent focus on the Tioga Street Post Office. Negotiations with Postal Service officials have commenced. 1996 Annual Report: The Planning Department' s 1996 Annual Report was prepared and presented to the Town Board at the January 13, 1997 meeting, where it was accepted by the Board. 1997 Priority Work Plan: The Planning Department' s proposed 1997 Priority Work Plan was prepared and presented to the Town Board at the February 3, 1997 meeting, where it was accepted by the Board. The top three priorities of the Planning Department will focus on (1 ) completion and enactment of Zoning Ordinance revisions, incorporating Comprehensive Plan recommendations; (2) adoption and implementation of the Parks, Recreation and Open Space Plan; and (3) Transportation Planning. South Hill Communityy Park Site: As a follow up to the discussion at the December 9, 1996 Town Board meeting regarding the possible substitution of a proposed park site adjacent to the Montessori School on East King Road, staff has initiated an analysis of potential parkland on the South Hill with the hope of identifying at least 10 acres of contiguous land that could be assembled as a community park, including an equivalent amount of land in exchange for the "Montessori" park site . Staff from Engineering, Planning, and Highways and Parks conducted a field visit to potential park sites on the South Hill. Planning staff is working on concept plan alternatives evaluating the feasibility of potential park sites and will be meeting with the other involved departments and landowners) soon to discuss options. If a mutually agreeable park site is identified, a formal proposal will be presented to the Town Board at a future meeting. Chase Pond /Hospice Trail: Planning staff is evaluating the possibility of acquiring a vacant lot (approx, one-half acre) in the Deer Run Subdivision to connect the right-of- way for the proposed Chase Pond /Hospice trail directly with Marcy Court and Whitetail Drive. If feasible, this would be a shorter, more direct alignment for the pedestrian and bicycle trail and could be combined with additional drainage improvements. A preliminary trail design and alignment has been prepared by staff. Because of the slope of the lot and federal and state guidelines regarding maximum grades and horizontal curves for trails of the type proposed, it appears that the entire lot would be needed to accommodate the proposed trail . If the proposal appears to be feasible and cost-effective, a proposal will be formalized, along with a presentation to the Public Works Committee, and then the Town Board. 5 Growth Projections - Ithaca Area Wastewater Treatment Facility: In conjunction with the discussions between the City and Town of Ithaca and Town of Dryden regarding the possible expansion and improvement of the wastewater treatment plant, the Planning and Engineering departments conducted an analysis of potential residential and non-residential growth in the town over the next 20 + / - years, and provided projections for the corresponding wastewater treatment facility capacity needs of the town to accommodate that growth. Based on those projections and further discussions with the Town Board, a proposed agreement with the participating municipalities was drafted by the Attorney for the Town. Possible Grant Programs: The Director of Planning attended a workshop held by the County Planning Department regarding several pending state and federal grant programs, the most promising of which appears to be the state' s Environmental Bond Act, which was recently approved in statewide referendum by the voters. Funds will be available for a number of project categories, including "Clean Water Projects," which includes funds for local parks, open space and farmland protection projects. Letters of interest from municipalities and organizations with potential projects have been requested from state legislators. Planning staff is in the process of considering potential projects . Foremost among those might be a request for funding to begin implementation of the Purchase of Development Rights (PDR) program being proposed as part of the Parks, Recreation and Open Space Plan. If this appears to be to be a qualifying project, and timing of the PDR proposal would work out, a letter of interest will be prepared for the Supervisor' s signature. GIS: Planning staff is in the process of training other town hall and highway staff in ArcView, which is the "user-friendly" component of the GIS system. This training program introduces potential ArcView users to the GIS system, and provides staff with the capability to look up information which is already digitized, do comparative analysis on the computer, and produce maps. Each department will have staff capable of using basic ArcView functions by the time the training sessions are complete, which will be in about one to two months from now. Festival Lands, Treman State Marine Park: Staff has followed up on recent Town Board discussions regarding the proposed resolution submitted by Citizens to Save Our Parks, in which it is requested that the Town Board urge the Common Council of the City of Ithaca not to transfer the Festival Lands to State Parks. According to the City' s Director of Planning, the City is not currently in the process of transferring the Festival Lands to the State . There is no action currently before the Common Council regarding this transfer. The City' s position is that they are not an Involved Agency under SEQR regarding the State's adoption of the Treman State Marine Park Master Plan, and, therefore, the City will not be preparing a Statement of Findings on the State's Final Environmental Impact Statement. The City would not become an Involved Ageny until some official City action relating to the Master Plan is actively pursued by the State (such as transfer of the Festival Lands) . As of now, no actions have been requested by the State. The City' s Director of Planning did confirm that both the State and City are interested in a future transfer of the Festival Lands to the 6 State if a mutually acceptable agreement can be worked out. Meetings /.Discussions on Pending Development Proposals: Staff has spent considerable time during this report period on meetings and phone conversations relating to pending development proposals. Some of the more significant proposals include Conifer Realty's proposed low income rental apartment proposal on Mecklenburg Road, a potential senior housing proposal off Honness Lane (appears not to be moving forward), Cornell Lake Source Cooling Project (pending Environmental Impact Statement and zoning request), and EcoVillage future phases of development at Mecklenburg Road property. Filename: 1fi1es\townbd\tpreo297.mem 7 SUMMARY OF KEY POINTS DISCUSSED AT TANUARY 6 , 1997 PLANNING COMMITTEE . MEETING 1 . Agricultural Zone: Summary of Recommendations The Planning Committee agreed that the following should be reported to the Codes and Ordinances Committee for further action. a. Reduce allowable density in AG Zone to 1 dwelliniunit per 7 or 8 acres, with the additional requirement that there should be ' a maximum lot size specified for new building lots not exceding say 2 acres (unless the Department of Health required a larger lot size for a specific building lot and septic system) . The low density in the AG zone would keep the overall level of future development to a minimum, thus precluding the need to extend public sewer and water into agricultural areas (unless there was a public health need), and helping to preserve the rural character of agricultural areas. The maximum lot size of 2 acres for building purposes, together with mandatory clustering guidelines, would help to ensure that prime farming areas and large areas of contiguous open space could be preserved (i.e. , that numerous 7 - 8 acre lots would not result) . (Refer to attached article from "Zoning News," August 1993, for further descriptions of agricultural zoning practices in other areas of the country.) It was suggested that staff call Lancaster County, Pennsylvania to find out how some of their agricultural zoning provisions have worked out. The low density suggested above would be best implemented if supplemented by a Purchase of Development Rights (PDR) program (see below) . b. Strengthen Agric. Zone by: Adding a right-to-farm provision, which would make farming the primary land use in areas zoned for agriculture, and help protect farmers from complaints about noise, odors, etc., associated with farming operations . This could be done as a separate local law or as part of the revised Zoning Ordinance. (Refer to attached sample law from Town of Dryden, as well as section of attached "Zoning News " article on Zoning and the Right to Farm. ) Adding other farm-related or compatible uses to the AG Zone, such as agriculture-related commercial enterprises, wholesale and retail nursery operations, wholesale and retail distribution of agricultural products, and research facilities dedicated to research in agriculture and animal husbandry. These could be allowed as special approval uses . Allowing roadside farm stands for the sale of agricultural products and items produced on the premises through a customary home occupation. Providing for alternative uses of the land that are compatible with the agricultural and rural character of the zone and would not preclude future agricultural use, including acctivities such as golf courses and driving ranges, public and private campgrounds, clubhouses or lodges, private hunting preserves and lodges, and logging operations (following accepted practices of forest management). c. Add guidelines for development on agricultural lands . (see attached page 3 from "Preserving Rural Character" for examples) . d. The current Ag Zone contains provisions which restrict the location of establishments for the raising of fur-bearing animals, as well as animal hospitals, kennels, or places for the boarding of animals (not permitted nearer than 1 ,000 feet from any Residence District (Sections 51 (1 ) and 510). This was cited as an example of how the current Ag Zone is more protective of residential use than agriculture, and it was suggested that this approach should be switched around to focus on protection of agricultural use . e. It is recommended that the AG zone should also be extended to other appropriate areas of the town (e.g., the Sandbank Road area and any other active farming areas in the town). Specific areas can be studied further by the Planning Committee . f. Enact a voluntary PDR program as recommended in the draft Park, Recreation and Open Space Plan, which is currently being reviewed by the Planning Board, Conservation Board and Planning Committee. Such a program could be set up to compensate farmers who agree to preserve their land as permanent open space and / or keep the land in active farming. 2. Ithaca College Planned Development Zone: The Planning Director reported that Codes and Ordinances discussed the possibility of a Planned Development Zone for Ithaca College, and referred the concept to the Planning Committee for discussion. The Planning Committee agreed that the concept of a Planned Development Zone for Ithaca College was a good one, and that the Precinct 7 Special Land Use District (SLUD) and GEIS process that had been coordinated with Cornell might serve as a model to initiate further discussion with Ithaca 2 College officials. It was agreed that this matter be discussed with Supervisor Valentino, and that a meeting with officials from the Town and Ithaca College be scheduled to pursue the idea . 3. Parks, Recreation and Open Space Plan: The Planning Director reported that a draft of the Parks, Recreation and Open Space Plan has been completed, and is in the process of being presented to the Conservation and Planning Boards. It was agreed that the Plan would be sent to Planning Committee members prior to the next meeting, and placed on the agenda for the next meeting for discussion. After comments are received from these three boards / committees, A revised draft will be assembled, and sent to the Town Board to begin the public input process . 4. Planning Committee Membership: After a brief discussion, it was recommended that the Chair of the Planning Board for 1997 also be appointed by the Supervisor to serve on the Planning Committee in 1997. This recommendation will be forwarded to the Supervisor. It was also suggested that Planning Committee meeting agendas be sent to all Planning Board and Town Board members because of potential interest in issues / subjects under discussion at Planning Committee meetings. 5. Change of 1997 Meeting Schedule: Because of a conflict with a Town Board meeting, it was agreed that the April 7, 1997 Planning Committee meeting would be rescheduled for Monday, April 14, 1997 at 7:30 p.m . [Attending the meeting were Committee members Carolyn Grigorov, Ellen Harrison, Fred Wilcox, and Director of Planning Jonathan Kanter.] Jonathan Kanter Director of Planning 1 / 15 /97 FileName c: \p1ngcomm \ 1 -697sum.mem 3 Action Summary of Town/CU Transportation Committee Meeting Dec . 5 . 1996 10- 12 , Cornell Transportation Services Conference Room Attending : Harrison, Wolff, Raffensperger, Brittain , Lance , Wendt, Dicke , Kanter, Hoffman , Gutenberger, Boyd, Rakow , Ostman 1 . Bicycle and Pedestrian Plans TOWN : Jon Kanter presented information and a map depicting the draft Town of Ithaca parks, open space and trail plan . Town is planning in relatively near future to hook Eastern Heights Park to Pine Tree Road (with goal of connecting to E. Ithaca Recreation way via Honness Lane which will require bike lane along Honness Lane) . A connection of segments of Recreation way by constructing bike lane on or adjacent to Maple Ave is needed. A more long term concept is to tie NE area to Warren Road with bike/ped trail through Cornell lands in vicinity of equine research park . CORNELL: Eric Dicke presented information and maps on Cornell plans based on 1992 Cornell Cycles report. It shows current routes and problem intersections . As roads are rebuilt at Cornell bike lanes are being introduced. Current plans include rebuilding of Tower Road. the B Lot and lot near synchrotron need work and there is an opportunity to consolidate entrances from parking lot into roadways and to make bike lanes . The idea of more "bike friendly" curbing was raised. An updated map that shows shared bike/ped paths will be provided to the committee and a look at how the latest version of the City bike plan may have changed from the version that was included in Cornell Cycles is needed. Discussion with the current Cornell Bike/Ped committee (Lois Chaplin and others) is needed. Bill Wendt will convene a group including Ellen, himself, Lois and David . MPO: David Boyd talked about the Trails and Corridors work of the MPO. MPO role is to compile info and plans of participating entities, encourage/enable grant applications by providing info . The County and NYS DOT have bike policies to provide paved shoulders . 2. Possible Pedestrial and Bicycle Trail Connections in and around Precinct 7 The work of the subcommittee was presented as well as a map showing the possible connection across Cascadilla Creek in the vicinity of Somerhill Road and the extension of the Recreationway to the N to cross 366 and enter campus at the synchrotron and continue with a new path up the hill to Riley Robb . Plantations has also considered a walking path along the creek on the N side of 366 . Cornell has not yet planned the use of the Oxley area along Rt 366, so the time to consider paths there is good . A couple of issues to consider are cost-effectiveness of these options , especially off-road paths . Will bike commuters use them? Should we consider signage to guide bikes along Mitchell St. to the recreation way ? Nancy Ostman will contact CEE about possible student design project. The county (and maybe the city) may have some old bridges available . Cornell and• the Town need to discuss commitments both to possibly build and maintain any such paths . Gutie will convene a group including Eric , Ellen , Jon and himself. 3 . Route 366 Intersections The meeting with Moynihan was discussed. A .letter will be sent to Moynihan confirming his willingness to provide more recent accident data, suggesting a sign on 366 informing of the Caldwell Rd intersection and suggesting better lighting at that intersection. The Town (and MPO ) will see about getting traffic counters in place ASAP to investigate traffic counts now while Judd Falls bridge is closed (and students are still here) . A group including. Bill, David and Jon will look at a plan for traffic counts beyond that. It may be difficult to assess ultimate impact of any changes in JF Rd (one way , closed) while Tower Road is closed. 4. Other Plantation Master Plan is proceeding. The consultants have done the needs assessment and will be presenting 3 alternative concepts on January 13 . Committee members will make every effort to attend that presentation. 5 . Next meeting January 13 , 24 pm,Plantations Master Plan meeting, Boyce Tompson Institute Auditorium January 16, 10= 12 am , Transportation Services conference rm, Maple Ave. agenda will include : discussion of Plantations Master Plan as it relates to the .committee report from Nancy about CEE interest report from meeting with Cornell Bike/Ped committee discussion of Rt 366 intersections To Do List *Bill Wendt to organize meeting with Cornell Bike/Ped committee *Jon Kanter to draft letter to DOT , *Jon, David Boyd and Bill Wendt to deploy and plan for traffic counts *Nancy Ostman to investigate CEE project *Eric Dicke to arrange for update of map and changes in City plan •John Gutenberger will convene a meeting of Town and CU re responsibilities re path COPYII JW !J 0 S97 I , 1QW� Of fTHe.r,A Z4MIlV6. ENGtYEER!NC STATE OF NEW YORK DEPARTMENT OF TRANSPORTATION 333 EAST WASHINGTON STREET SYRACUSE , N . Y. 13202 CHARLES E. MOYNIHAN , P. E . JOHN S . DALY REGIONAL. DIRECTOR COMMISSIONER January 8, 1997 ;V's. 1`1' en Harrison 115 East Upland Road Ithaca, New York 14850 Dear Ms. Harrison: Re: Route 366 at Judd Falls Road, Tower Road, and Caldwell Road In response to your request, we have enclosed updated accident histories for the intersections of Route 366 with Judd Falls Road South, Judd Falls Road North, Tower Road, and Caldwell Road. The intersection with the highest accident rate of 0 . 70 accidents per million entering vehicles (ACC/NMV) was Judd Falls Road South which had eleven accidents in the two year-four month period of 9/01/93 to 12/31195 . As you know, an all way stop was installed at this site on 8/24/93 . While the current average of 4. 72 accidents per year is a concern, it is still better than the 5 . 67 annual average we had before the all way stop . Eight of the eleven recent accidents involved vehicles coming down the hill on Route 366 westbound. Four of these eight involved vehicles attempting to turn left into Judd Falls Road South. A three-color signal with a standard length left turn lane would likely resolve this problem, but this could not be properly designed as long as Judd Falls Road North is Ieft open. The second highest accident rate of 0 . 68 ACC/N4EV occurred at Caldwell Road which had ten accidents in three years. This location had three bicycle accidents between 5/04/95 and 8/09/95 which is highly unusual. As you can imagine, the bicyclist was injured in each instance. In view of this situation, we will be considering additional bicycle warning signs for this location, as well as the Caldwell Road signs discussed in our December 2') letter to Jonathan Kanter. We expect to have specific signing recommendations ready within two weeks. Judd Falls Road North had five accidents in three years, and only two of those occurred after the all way stop was implemented at Judd Falls Road South on 8/24/93 . During athree-year period prior to the all way stop at Judd Falls Road South, the Judd Falls Road North intersection had seventeen accidents. While the new all way stop at the south may not have been solely or even partly responsible for improving the situation at the north, the overall picture does look much better from our perspective. Ms. Ellen Harrison January 3, 1997 Page 2 Tower Road had only two accidents in three years, neither of which involved any injuries. We continue to feel that the closure of Judd Falls Road North would go a long ways toward finther improving the traffic conditions in this area and would be willing to install traffic signals at Caldwell Road, Tower Road, and Judd Falls Road South if this could be accomplished. Please advise if you car. support this overall concept for the subject area. If not, we will proceed with an isolated review of Caldwell Road to determine if a signal is now needed at that site. Very truly yours, CHARLES E . MOYNIHAN. P . E . Regional Director of Transportation By ORIGINAL SIGNED BY BARRY A. STEVENS Barry A Stevens, P. E . Regional Traffic Engineer Enclosures cc: William E . Wendt, Cornell University Transportation Services Jonathan Kanter. Director of Planning 2 71996 ► i^f COPY DEC , STATE OF NEW YORK DEPARTMENT OF TRANSPORTATION 333 EAST WASHINGTON STREET SYRACUSE , N . Y. 13202 CHARLES E. MOYNIHAN , P. E. JOHN B . DALY REGIONAL DIRECTOR COMMISSIONER December 23 , 1996 Mr . Jonathan Kanter A . I . C . P . Director of Planning Town of Ithaca 126 East Seneca Street Ithaca , New . York 14850 Dear Mr . Kanter . Re : Route 366 intersections at Judd Falls Road , Tower Road , and Caldwell Road Thank you for your December 17 , 1996 - letter relative to the above subject . Mr . Moynihan has asked that I respond directly to your letter . As you mention , it is very important to gather up - to - date accident information . In this regard , we will be updating our information based upon records from the Department of Motor Vehicles . At this time , their record base is current only through December of 1995 , so please bear with us as it may take a while to obtain sufficiently updated material . In your letter , you identified two additional concerns regarding the visibility of the Caldwell Road intersection with Route 366 . Your concerns are related to signing and lighting . For signing , we will investigate the desirability of additional signing and write you directly once we have made a determination . For improved lighting at the intersection , we recommend that you express your interest to NYSEG . Our policy precludes us from lighting intersections , so the placement of any street lights and all subsequent maintenance and energy costs would be the responsibility of the Town . In this regard , you would have to deal directly with NYSEG . We would be very willing to issue a Highway Work Permit for the installation of street lighting at the intersection should you decide to pursue this need . Mr . Jonathan Kanter December 23 , 1996 Page 2 We trust that the above satisfactorily responds to your concerns . Please do not hesitate to contact us if you have further questions or need additional information . Very truly yours , CHARLES E . MOYNI P . E .' Regional Directo f Transportati By 2 Barry A . Stevens , P . E . Regional Traffic Engineer i C (OPY TOWN OF ITHACA a ,y � 4 � 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273- 1721 HIGHWAY 273- 1656 PARKS 273-9035 ENGINEERING 273-1747 PLANNING 273- 1747 ZONING 273-1783 FAX ( 607) 273- 1704 December 17, 1996 IVLr. Charles E. Moynihan, P .E . Regional Director New York State Department of Transportation 333 East Washington Street Syracuse, New York 13202 Re: Route 366 Intersections at Judd Falls Rd., Tower Rd. , Caldwell Rd, Dear Mr. Moynihan: Thank you for taking the time to meet with Ellen Harrison and me on November 19, 1996 regarding the above-referenced intersections . It is our understanding that, as a follow-up to that meeting, NYSDOT will provide us with up- to-date accident data at these intersections . It was agreed that it is especially important to get current accident data for the Judd Falls Road intersection (north and south legs), since the earlier analysis was done prior to the installation of the all-way stop signals in 1993 . 9 At the December 5, 1996 meeting of the Town of Ithaca-Cornell University Transportation Committee, two potential safety issues concerning the visibility of the Caldwell Road intersection on Route 366 were raised: (1 ) the lack of signage on Route 366 informing motorists of the approaching Caldwell Road intersection, and (2) poor night- time lighting at the intersection. It was indicated that particularly at night- time, it is difficult for motorists to see the Caldwell Road intersection from a distance, and vehicles intending to turn onto Caldwell have inadequate time to prepare for the turn with this limited visibility and with vehicles travelling at or about 45 miles per hour (the current speed limit in this area) . The Committee asked that I forward their concern to you, along with their request that NYSDOT look into the possibility of installing appropriate signage and lighting at this intersection. Again, thank you for discussing these issues with us . We look forward to hearing from you soon. Very truly yours, Jonathan Kanter, A.I. C. P ., Director of Planning cc: Town of Ithaca-Cornell University Transportation Committee i Northeast Subarea Studv Client Committee Charge and Designation JMIs.sion The Northeast Subarea Study (NESS) represents a multi jurisdictional , collaborative transportation planning project . As such, a " Client Committee " comprised of lead officials representing the affected jurisdictions shall be established. The mission of the " Client Committee " shall be to provide general project oversight and to ensure inter-jurisdictional cooperation and coordination. Charge At a minimum, the Northeast Connector Subarea Study " Client Committee " shall review , consider, and make recommendations to the Transportation Policy Committee of the Ithaca - Tompkins County Transportation Council (ITCTC) and its " Host Agency " (Tompkins County) regarding the following : 1 ) Establish a Request for Proposals: The Client Committee shall be responsible for reviewing and approving a Request for Proposals for professional services to conduct the consultant aspects of the Northeast Subarea Study, 2) Make Recommendations for the Hiring of a Consultant Team: The Client Committee shall be responsible for establishing a criteria-based process by which to make a recommendation to the Ithaca- Tompkins County Transportation Council and its " Host Agency " regarding the hiring of a Consultant Team for the Northeast Subarea Study. Appoint the Members of a "Working Group ": It shall be the responsibility of the Client Committee to appoint the individual members of a "Working Group " . The Working Group will include the "primary stakeholders " (including lead technical staff from the affected parties ) , and thus will provide vital linkages to the community . 4) Establish the Mission and Charge of the "Working Group ": The Client Committee shall establish the " mission and charge " of the Working Group, noting that one 6f the primary functions of this group will be to assist in the development and evaluation of goals and objectives for the evaluation of alternative scenarios . It is expected that the Consultant charged with developing the study ' s " process design " will provide significant input and recommendations regarding the role and membership of the Working Group . 5) Facilitate and Provide Community Input into the Northeast Subarea Study: The Client Committee shall work, in conjunction with the Working Group, the Consultant and Staff, to facilitate public involvement and input at appropriate points in the progression of the Northeast Subarea Study. 6) Provide Recommendations for the Final Approval and Adoption of the Northeast Subarea Study: The Client Committee will provide a final recommendation for approval of the Northeast Subarea Study to the Transportation Policy Committee of the Ithaca-Tompkins County Transportation Council. Furthermore , it is anticipated that the Client Committee will work towards formal local government adoption and implementation of the final and approved Northeast Subarea Study and its findings . Page 1 t Powers 1 ) Communications: The individual members of the Client Committee shall provide a primary conduit of communication to their respective organizations . No member of the Client Committee shall publicly represent the Ithaca- Tompkins County Transportation Council or its Committees and subcommittees on the topic of the Northeast Connector Subarea Study without explicit prior approval from the Policy Committee Chair. 2) Meetings: The Client Committee shall establish its own schedule of meetings as necessary to accomplish its mission. These meetings will be open and accessible to members of the public and will be in accordance with the approved Public Involvement Procedures of the Ithaca- Tompkins County Transportation Council. 3 ) Officers and Subcommittees: The Client Committee is empowered to elect its own Chair to preside over the meetings and activities of the Client Committee . The Client Committee Chair shall be responsible for reporting all recommendations and findings to the Transportation Policy Committee of the Ithaca - Tompkins County Transportation Council and its Host Agency . 4) Decision Making: Actions taken by the Client Committee require a consensus of the members . Consensus means no negative vote is cast by a member present at the meeting . An abstention is not counted as a negative vote . Membership The membership of the Client Committee shall consist of the following individuals (or their designee) representing the affected jurisdictions : 1 ) Tompkins County - Chair, Board of Representatives 2) New York State Department of Transportation - Director, Region 3 3 ) Cornell University - Vice President, University Relations 4) Village of Cayuga Heights - Mayor 5) Village of Lansing = Mayor 6) Town of Dryden - Town Supervisor 7) Town of Ithaca - Town Supervisor 8) Town of Lansing - Town Supervisor Length of Term The Client Committee has a limited charge and will be considered expired once its recommendation on the overall Northeast Subarea Study has been finalized and considered by the Transportation Policy Committee of the Ithaca- Tompkins County Transportation Council. The charge and designation of membership for the Client Committee was accomplished on December 17, 1996 by the action of the Chairman of the ITCTC Policy Committee with the concurrence of the 41 Policy Committee membership. Page 2 TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OFJANUARY 1997 YEAR TO DATE TYPE OF PERMIT YEAR # OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 1997 0 0 0 0 RESIDENCES 1996 0 0 0 0 SINGLE FAMILY DETACHED 1997 2 180 ,000 2 180 ,000 RESIDENCES 1996 LO � 36 , 000 1 36 ,000 1997 0 0 0 TWO FAMILY RESIDENCES 1996 0 0 0 1997 3 29 , 558 3 29 , 558 RENOVATIONS 1996 1 15 ,685 1 15 ,685 1997 0 0 0 0 CONVERSIONS OF USE 1996 0 0 0 0 1997 0 0 0 0 ADDITIONS TO FOOTPRINT 1996 0 0 0 0 1997 0 0 0 0 MULTIPLE RESIDENCES 1996 0 0 0 0 1997 0 0 0 0 BUSINESS 1996 2 85 ,000 2 85 ,000 1997 0 0 0 0 AGRICULTURAL 1996 0 0 0 0 1997 0 0 0 0 INDUSTRIAL 1996 0 0 0 0 1997 0 0 0 0 EDUCATIONAL 1996 1 2611000 1 261 ,000 MISCELLANEOUS 1997 1 16 x 64 salt shed addition 31600 1 31600 CONSTRUCTION 1996 1 41914 1 41914 TOTAL NUMBER OF 1997 6 213 , 158 6 213 , 158 PERMITS ISSUED 1996 6 402 , 599 6 402 ,599 TOTAL FEES 1997 6 358 6 358 RECEIVED 1996 6 840 6 840 Date Prepared : February 3 , 1997 Dani L . Holford Building/Zoning Department Secretary . 2 . TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 12 1 . 137 Burleigh Drive - recreation room in basement. 2. 154 Lexington Drive - add recreation room to cellar space. 3 . 770 Elm Street Extension - small kitchen addition. 4. 10 Penny Lane - installation of propane stove/fireplace. 5. 112 Sapsucker Woods Road - restoration of fire damage - temporary. 6. 104 Deerfield Place - renovate existing home and rebuild deck. 7. 1323 Mecklenburg Road (Units 27 and 28) - new two-family dwelling. 8. 172 East King Road - new hospicare residence and administrative offices - temporary. 9. 845 Taughannock Boulevard - building renovations (outside decks and windows). 10. 1312 Mecklenburg Road - pump house. 11 . 112 Sapsucker Woods Road - restoration of fire damage. 12. 16 Judd Falls Road - building renovations. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1997 - 12 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1996 - 14 INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 1 1 . 491 Five Mile Drive - property maintenance - pending. From Decemlzer 1996_ 1 . 139 Ridgecrest Road - building code - pending. From October 1996• 1 . 225 Coddington Road - building code and occupancy - pending Town court trial. From May 1995 : 1 . 1 152 Danby Road - zoning and building code - pending legal action. From March 1994: 1 . 132 Forest Home Drive - building code - pending state hearing on 9/19/96 - variance granted - pending compliance. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1997 - 1 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1996 - 6 TOTAL FIELD VISITS THIS MONTH - 78 Uniform Building Code - 48 Local Law and Zoning Inspections - 11 Fire Safety - 9 (4 churches, 1 restaurant, 2 apartments [ 1 l units], 1 mixed use [4 apartments, 1 school, 7 offices], I senior citizen housing) Fire Safety Reinspections - 7 ( 1 church, 1 restaurant, I club, 4 apartment buildings) Fire/Emergency Occurrences - 3 (2 apartments [ 1 wood stove, 1 electric toaster], 1 house [wood stove]) Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 1997 - 78 TOTAL FIELD VISITS YEAR TO DATE, 1996 - 71 TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE, 1997 - 0 TOTAL SIGN PERMITS YEAR TO DATE, 1996 - 2 ZONING BOARD OF APPEALS 1 MEETING, 3 CASES, AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNESDAY , JANUARY 8 , 1997 7 : 00 P . M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday , January 8 , 1997 , in Town Hall , 126 East Seneca Street , ( FIRST Floor , REAR Entrance , WEST Side ) , Ithaca , N . Y . , COMMENCING AT 7 : 00 P . M . , on the following matters : j� APPEAL of Harold Purdy , D . D . S . , Appellant , Robert Tallman , Agent , requesting a variance Q from the requirements of Article VII , Section 37 and 38 of the Town of Ithaca Zoning Q Ordinance , to be permitted to enlarge an existing professional building which has a front yard building setback of 40 feet ( 50 feet required ) on a building lot containing U parking spaces located within the required front , side , and rear yard open spaces , at . E 1018 Ellis Hollow Road , Town of Ithaca Tax Parcel No . 62 - 2 - 13 . 1 , Business District C . Authorization by the Zoning Board , under Article XII , Section 54 for said enlargement may also be required . P APPEAL of Cornell University , Appellant , William E . Wendt , Agent , requesting an P extension of a time - limited special approval granted by the Town of Ithaca Zoning Board of Appeals on April 10 , 1991 , under Article V , Section 18 of the Zoning Ordinance , for pa temporary parking lot containing 134 spaces at the former Oxley Polo Arena on Dryden Road ,` Town of Ithaca Tax Parcel No . 63 - 1 - 8 . 2 , Residence District R- 30 . The request is p to allow continued use until December 31 , 2001 . APPEAL of James C . Loehr , Appellant , Kathy Loehr - Balada , Agent , requesting a variance from the requirements of Article IV , Section 14 of the Town of Ithaca Zoning Ordinance , to be permitted to maintain habitable space above a garage , with a building setback from the west side property line of 10± feet ( 15 foot setback required ) at 25 Fairway Q Drive , Town of Ithaca Tax Parcel No , 66 - 3 - 3 . 519 , Residence District R- 15 . Said Zoning Board of Appeals will at said time , 7 : 00 p . m . , and said place , hear all persons in support of such matters or objections thereto . Persons may appear by agent or in person . Individuals with visual or hearing impairments or other special needs , as appropriate , will be provided with assistance , as necessary , upon request . Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing . Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : December 30 , 1996 Publish : January 3 , 1997 Agenda Item No . 4 ( e ) OF I T� F _ 9 TOWN OF ITHACA 21 og� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 1997 TAX COLLECTION RECEIVER OF TAXES January 1997 - Monthly Report 1997 Tax Warrant - Town of Ithaca Total Town Warrant : $39822 , 520 . 81 1 / 13/97 Payment : Town of Ithaca Supervisor - 5509000 . 00 (Tax Bill Receipts : '/2- 1 / 10) 1 / 16/97 Payment : Town of Ithaca Supervisor - 280 , 000 . 00 (Tax Bill Receipts : 1 / 11 - 1 / 15 ) 1 /23/97 Payment : Town of Ithaca Supervisor - 600 , 000 . 00 (Tax Bill Receipts : 1 / 16 - 1 /21 ) 1 /29/97 Payment : Town of Ithaca Supervisor - 1 , 000 , 000 . 00 (Tax Bill Receipts : 1 /21 - 1 /27) 1 /30/97 Payment : Town of Ithaca Supervisor - 8009000 . 00 (Tax Bill Receipts : 1 /27 - 1 /28) 2/3/97 Payment : Town of Ithaca Supervisor - 592 , 520 . 81 (Tax Bill Receipts : 1 /28 - 1 /31 ) TOTAL WARRANT BALANCE DUE : $ -0- 1997 In Lieu of Taxes Due : Groff Associates , Ellis Hollow Elderly Housing $ 19500 . 79 Ithaca Elm - Maple Houses , Inc . $ 8 , 837 . 96 TOTAL IN LIEU OF TAXES DUE : $ 10, 338 . 75 Received : Groff Associates , Ellis Hollow Elderly Housing $27 , 411 . 15 (Town Portion - $ 1 , 500 . 79 , School Portion - $ 19 , 812 . 87, County Portion - $6097 . 99) * In Lieu of Tax from Ithaca Elm - Maple Houses , Inc . , West Village Place , is unknown until received in April/May. Payment based upon gross basic rents , calculated by HUD . Total Tompkins County Warrant : $ 412047728 . 76 Total Town & County Warrant to be Collected : $ 8 , 027 , 249 . 57 TOWN OF ITHACA REPORT OF INVESTMENTS FOR THE MONTH ENDED JANUARY 31 , 1997 ACQUISTION TERM . ANNUAL MATURITY PRINCIPAL ESTIMATED DATE ( DAYS ) % RATE DATE INVESTED EARNINGS GENERAL FUND 01 / 15/97 20 5 , 10 % 02/ 03/ 97 $ 550 , 000 . 00 $ 11558 . 33 01 / 17/ 97 17. 5 , 15 % 02/ 03/ 97 280 , 000 . 00 680 . 94 01 / 24/97 10 5 , 00 % 02103/ 97 600 , 000 . 00 833 . 33 01 / 30/97 11 5 . 05 % 02/ 10/ 97 11027 , 411 . 15 11585 . 35 01 / 31197 10 5 , 00 % 02/ 10/97 2501000 . 00 11041 . 67 HIGHWAY FUND 09/ 09/ 96 203 5 , 50 % 03131197 100 , 000 . 00 31050055 01 / 27/ 97 39 5 , 15 % 03/07197 350 , 000 . 00 11952 . 71 WATER FUND 01 / 15/97 34 5 , 20 % 02/ 18/ 97 144 , 000 . 00 707620 01 / 15/ 97 40 5 , 20 % 02/ 24/ 97 200 , 000 . 00 15155 . 56 01 / 15/97 61 5 , 25 % 03/ 17/97 203 , 000 . 00 11805985 01131197 14 5 . 00 % 02/ 14197 200 , 000 . 00 388 . 89 SEWER FUND 01 / 15197 34 5 , 20 % 02/ 18/97 225 , 000 . 00 11105600 CAPITAL PROJECT FUND 09110/96 202 5050 % 03/31 / 97 513 , 000400 15 , 831 . 75 10/07/ 96 120 5830 % 02/ 04/97 6009000 . 00 109600 . 00 11 / 13/ 96 83 4050 % 02/ 04/97 80 , 000000 830600 12/23/96 180 5635 % 06/21 / 97 208 , 444805 5 , 575989 TOTAL ESTIMATED EARNINGS $ 48 , 703. 20 f 1 i FORM NO. 1002- N TOWN CLERK'S MONTHLY REPORT WILLIAMSON LAW BOOK CO." VICTOR. NY 14564 TOWN OF Ithaca NEW YORK (Month) January 11997 TO THE SUPERVISOR: Pursuant to Section 27, Subd. 1 , of the Town Law, I hereby make the following statement of all fees and moneys received by me in connecllon with my office, during the month above slated, excepting only such loos and moneys the application and payment of which are othoiwise provided for by law: LICENSE CATEGORY NUMBER OF LICENSES SOLD OR ISSUED COMMISSION COMMISSION TOTAL USED SENIOR (65 + / Military Disability) FISHING - SEASON HUNTING (Small Game) BIG GAME (Door and Dom) TRAPPING BOWFIUN PING (Big Game Llconse Required) MUZZLELOADING (Big Game License Required) SPORTSMAN FISHING - 3 DAY JUNIOR TRAPPING (Under 16 yrs.) SPECIAL SECOND DEER PERMIT (See Big Game Guide) TURKEY PERMIT (Available at DEC ollices only) NON-RESIDENT FISHING - SEASON NON-nESIDENT HUNTING - SEASON (Small Game) NON-RESIDENT BIG GAME (Deer ONLY) NON-RESIDENT FISHING - 5 DAY NON-RESIDENT HUNTING - 5 DAY NON-RESIDENT MUZZLELOADING NON-RESIDENT BOWHUNTING NON-RESIDENT BEAR TAG _ NON-nESIDENT COMBINATION NON-RESIDENT TURKEY PERMIT (Avollable at DEC ollices ordy) JUNIOR ARCHERY (14-15 Years) LOST LICENSE ($5.00 Per Stamp Lost) JUNIOR HUNTING (12-15 Years) S ADD - TOTAL COMMISSIONS c* $ —0— 1 Marriage Licenses No. 1 to No. @ 8 . 75 $ 3 . 75 Marriage Certificates @ 4 Marriage Transcripts @ 10 . 00 40 . 00 A 1255 TOTAL TOWN CLERK FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 4$ . 75 A 1010 — 1090 REAL PROPERTY TAXES $ INTEREST and PENALTIES $ A 2001 PARK and RECREATION CHARGES A 2110 ZONING FEES $ A 2115 PLANNING FEES $ A 2530 GAMES OF CHANCE TOWN SHARE . . . . . . . LICENSE $ FEE ; TOTAL A 2540 BINGO TOWN SHARE . . . . . . . . . . . . . . . . . . . . . LICENSE ; FEE $ 13 . 51 TOTAL 13 . 51 A 2544 9 DOG LICENSE IN SPAYED AND NEUTERED_345MD F No 3450111 -K id $ 2 . 00 18 . 00 _82_ DOG LICENSE - UNSPAYED AND UNNEUTERED 97 -001 No 97 -089 Ld—$ 7 00 164 . 00 SECA Do.g Tmooundment Fees 100 - 00 A 2545 OTHER LICENSES A 2555 BUILDING PERMITS A 2590 OTHER PERMITS A 2655 MINOR SALES A 2770 OTHER UNCLASSIFIED REVENUES Zoning Ordinance 2 @ $ 8050 17 . 00 Misc - Returned Check Charges 3 0 $ 11 . 00 _ 33 . 00 _ Copies 7 . 85 II Enumeration 91 A_$ 1 00 . 91 . 00 TOTAL TOWN REVENUES TO SUPERVISOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ; 428 . 02 Amount paid to SUPERVISOR for Games of Chance Licenses Amount paid to SUPERVISOR for Slate Share of Bingo Licenses Amount paid to D.E.C. for Conservation Licenses Amount paid to COUNTY TREASURER for Dog Licenses 143 . 48 Amount paid to STATE HEALTH DEPARTMENT for Marriage Licenses 11 . 25 Amount paid to for Lottery Tickets 39 . 00 Amount paid to State for Sales Tax on Sale of Dogs SPCA Contrart 428 . 02 ' Received Payment of these amounts: TOTAL DISBURSEID . . . . . . . February 5 1 .. 1997 19 etlVV - )" iL�� Vt ZCn+>" Supervisor STATE OF NEW YORK, COUNTY OF Tompkins TOWN OF Ithaca Joan Lent Noteboom being duly sworn, says that she Is the Clerk of the Town of Ithaca that the foregoing is a full and true statement of all Fees and Moneys received by IT er durinppVTr ihp0D4 raled� cepting only such Fees the application and payment of which are otherwise provided for by law. NOTARY PUBLIC �q Subscribed and Sworn to before me this STATE OF NEW YORI 'L� � r`'�'T �" Town Clerk day of �r;�.//a , g j # 4646 427 Notary Public Prepare In duplicate. Remit original to Supervisor, retain copy for Clerk's record. i Agenda Item No . 4e TOWN BOARD MEETING FEBRUARY 10 , 1997 AGENDA ITEM NO . 4E HUMAN RESOURCES MONTHLY REPORT FOR JANUARY 1997 Personnel Changes Abolished Assistant Building Inspector position . Created the Assistant Zoning Officer and Building Inspector position .' Welcomed Brian Cutler as the provisional Assistant Zoning Officer and Building Inspector . File Reorganization and Record Management Gone through . old material , dated and boxed information for disposition . Reviewing each Personnel file and completing a Personnel Information Report , which makes the information easier to find at a moments notice . Civil Service Requirements Certification of December 21 , 1996 payroll has been completed and approved by Tompkins County Civil Service . Processing of Certification for January 17 , 1997 payroll with Tompkins County Civil Service . Internal Controls Human Resources and Accounting Departments are coordinating efforts to bring all payroll related expenses into accounting compliance . Personnel Committee Meeting Reviewed what items have been discussed and altered ; those items have been put into draft form for the Supervisor to edit for next Personnel Committee Meeting . Those items include . Fair Employment Practices Sexual Harassment Policy Smoking Policy Drug and Alcohol Policy - Board has approved . Flex / comp time Hours of Work Weather related time off Pay periods Employee benefits section is being reviewed currently . This section includes : Vacation - in draft form Sick time Retirement Personal time Health and Dental Insurance Leaves of absences Disability Insurance Worker ' s Compensation . ( See Back) Payroll Currently using DataRite Payroll Company of Central New York . Still having difficulty transmitting data via modem . Actively reviewing demonstrations of in house payroll programs . W - 2 ' s were completed by DataRite Payroll Company for 1996 . 41 �1y OF 1P E TOWN OF ITHACA ,I,� �o4~� 126 EAST SENECA STREET , ITHACA , ,N . Y . 14850 ' TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Joan Lent Noteboom , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County, New York; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the local newspaper, ( Ithaca Journal) : Special Town Board Meeting Date - Priority Work Plans Location of Sign Board Used For Posting : Town Clerk's Office , 126 East Seneca Street Ithaca , NY 14850 Date of Posting : January 21 , 1997 Date of Publication : January 23 , 1997 Izo (Own Clerk; Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Sworn to and subscribed before me this day of , 19 . Public Mary I Saxton., ... Notary Public, State of New York Registration #01SA5044003• Qualified In •Tloga County My Commission Expires- May. 22, 1997 ` rh`PUBUC ' NOTICEE {`v` -Z='NSPECIALWEETING N�.�`�, ,TOWNiBOARD? t; i TOWNuOF+ITHAC? .,= �PIEASE' TAKE$tNOTICE; that` �tfie TownlBoa�d$oF the Town of�Ithacdwiil`conduct scaal:bTown Boardtmeetingg �at Frthe Town Ha11, 126' EaiN en•` Seca; Street; It aca, New, York on':='Februpry f 3' ' 1997 Pv6t ' 5 3 Op:m , m;'orderYtfiat�fhey rtmay consider that=prGntyly - p . work plons;:ofttheTovinrfori� �rthe4yea 1 1997,=,�and � > • TPCEASE7AKE"FURTHER NO aTICE, ' ,mdiVidualst 'otfendmg with visual impairments •hear f,uig impairmenfs3o�r olhersppee� �cial'rneeds,�"wJl'Rbe pfov(ded with'csalstan�e"as ne Coss a . ` A 14 upon'tirequest , Persons des�ir; } ing ;assistance = musttmake `& requeshnoflle"s`sYthan48'hours prior to,the,time�of the specie . 3.• ` g� rtn t� •* AA t+Joan lent Noreboom, tr.�Town'"Clerk o _ qty 0F.1 T� F _ TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 PUBLIC HEARING NOTICE TOWN OF ITHACA PLEASE TAKE NOTICE, that the Town Board of the Town of Ithaca will hold a public hearing at the regular meeting of the Town Board on February 10 , 1997 , at 6 : 15 p . m . , at the Town Hall , 126 East Seneca Street , Ithaca , New York in order that they may consider amending Local Law No . 1 = 1996 a , "LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTIONS FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER" , and PLEASE TAKE FURTHER NOTICE , all citizens at the aforementioned time and place shall be afforded the opportunity to voice their approval or opposition of the said local law , and . PLEASE TAKE FURTHER NOTICE , individuals with visual impairments , hearing impairments or other special needs , will be provided with assistance as necessary, upon request . Persons desiring assistance must make a request not less than 48 hours prior to the time of the public hearing . Joan Lent Noteboom Town Clerk January 23 , 1997 PUBLISH : Thursday, January 23, 1997 5 f