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HomeMy WebLinkAboutTB Minutes 1997-01-13 TOWN OF ITHACA F11" AL . - REGULAR TOWN BOARD MEETING Agenda 2 2 JANUARY 13 , 1997 5 : 30 P . M . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County , New York held at the Town Hall , 126 East Seneca Street , Ithaca , New York , there were present : PRESENT : Catherine Valentino , Town Supervisor; Carolyn Grigorov , Councilwoman ; David Klein, Councilman ; Ellen Harrison , Councilwoman ; Edward Conley , Councilman ; Mary Russell , Councilwoman ; John P . VVolff, Councilman . ALSO PRESENT : Joan Lent Noteboom , Town Clerk! Director of Administrative Services ; John Barney , Attorney for the Town ; Daniel VValker , Director , of Engineering ; Fred Noteboom , Highway Superrtendent; Jonathan Kanter , Director of Planning ; Andrews Frost , Director of Building and Zoning ; Alfred Car✓ill , Secretary to the Supervisor. OTHERS : Robert Romanow s- ki . Ithaca Fire Department Commissioner; Lauren Stanforth , Ithaca Journal ; W. J . Gray , City of Ithaca Department of Public Works ; Pat Howard , Ithaca ; Tracy Howard , Ithaca ; Doria Higgins , Ithaca ; Eric Skalwold , 250 Culver Road ; William Rich , Ithaca ; Elizabeth Vastinder, Comell University; Susan Titus , Ithaca ; Guy Gerard , City of Ithaca ; Helen Gibson , Ithaca ; Bevery Livesay , Tompkins County Board of Representatives ; John H . Fennessey , Vice President of Conifer Realty GrouprHome Properties . CALL TO ORDER : Supervisor Valentino called the meeting to order at 5 : 37 p . m . , and led the assemblage in the Pledge of Allegiance . AGENDA ITEM NO . 3 - 1995 YEAR END REPORT OF TOWN OFFICIALS . CO Director of Planning - See attached . Councilwoman Ellen Harrison - Tne Planning Department report indicated how the fees collected do or do riot cover costs . Assuming the review fees are paid for the Planning Department' s time , with no fees to the attorney or the engineer , most of the staff time would be $ 16 , 000 . 00 . The 1996 Budget included 3125 , 000 .00 for personnel costs . The report states that a small percentage of the staff time is spent on things that has to do with reviews for which the Town collects fees . Could this be clarified? Jonathan Kanter, Director of Planning - The dollar amounts do not match the amount of staff time that would normal go into this because a lot of the actions are small two or three lot subdivisions with no roads . Those are exempt from reviews fees in the current local law . Those account for approximately one third of the staff time for development reviews . These fees are not being reimbursed because the la�:v is set up that way . In 1995 , approximately 15 out of 40 applications involved no review fees , two or Wicen lot subdnisions . In 19 915 , the star, wias not fully fcllcwing the law in the sense that there were TOWN BOARD MINUTES 2 JANUARY 13 , 1997 small site plan reviews that the staff could have accepted review fees for , but did not . In 1996 , the st corrected that aspect . In 1996 approximately one third of the development review applications w for two or three lot subdivisions where no review fees were collected . There is an application fee collected on every application , which is intended to cover the paper work and process of the application . The review fees are intended to cover the actual staff hours that go into reviewing . Although a two-lot subdivision with no new road is usually not a complicated manner, it does involve a large amount of staff time . Another reason these amounts do not match is that there is a provision in the local law stating the review fees are intended to cover a part of the cost of professional services including engineering , planning , and legal . It was not intended necessarily to cover the full amount , that would vary depending on the type of application . The current wording of the local laws are causing some of the confusion . Counch+roman Harrison - Assuming one-third of the development review times do not charge review fees , where $16 ,000 .00 was charged , half of that would represent two-thirds . The $ 24 , 000 . 00 is not covering a quarter of the staff time for 1996 . Mr. Kanter - Approximately 25 percent of staff time is spent on development reviews . Councilwoman Harrison - The rest of the staff time is spent in an advisory capacity and with people for other activities ? Mr. Kanter - That is correct . There area considerable amount of other activities going on . They mentioned in the report . Councilwoman Mary Russell - There was no charge for the special approval extension for the Cornell University Oxley Polo Arena , is that something that is in the local law also ? Mr. Kanter - There is nothing specific in the law that states the Town should charge for extensions . The Planning Department felt there was no additional work necessary and the staff did not have to review a new plan because it was just an extension of time on something that had already been approved . The site plan was completed five years ago with a time limit attached to it . This was brought back in for an extension of the parking area . Councilwoman Russell - There was essentially no staff time involved , so the Planning Department waived the fee ? Mr . Kanter - That is correct . E. Director of Building and Zoning - See attached . Director of Building and Zoning Andrew Frost - I will be changing the Building and Zoning Department' s monthly reports . If there are any ideas or comments please pass them along . T Building Department did have 23 incidences of either fire or emergency responses for the 1996 y TOWN BOARD MINUTES 3 JANUARY 13 , 1997 Councilwoman Russell - The building permit totals were quite different from 1996 to 1995 . Is there any thoughts about that ? Mr. Frost - The biggest was for two-family homes in EcoVillage . New construction for new residences had a big difference with EcoVillage . In December' s monthly report , the number of complaints for a full year was 78 not 76 as shown . The number of building permits were essentially even compared to last year . Cornell University and Ithaca College had a fair amount of construction this year, as apposed to last year . Councilwoman Russell - The big difference in the number totals of building permits would be explained by the two family houses ? The totals for 1996 was 24 , 000 for building permits , and the 1995 totals were only 13 , 000 . Mr. Frost - That could also be contributed to Ithaca College and Cornell University where 17 building permits were issued as apposed to ten last year. The dollar value for educational was $ 8 . 6 million in 1996 where in 1995 it was $ 1 . 4 million . Supervisor Valentino - I would like to thank each Department Head for gathering the appropriate information for their Annual Reports , and for everything they have done throughout the year. A. Director of Engineering as See attached . Daniel Walker , Director of Engineering - The Town is involved in a Water System Study with the City of Ithaca , Cornell University , and other municipalities to evaluate the water systems . A report should be out in the late spring or early summer . An opportunity for funding has been passed by the State Bond Issue . The engineering team is handling this and are preparing an application to the legislature to get as much money as possible for the Town . No decisions have been made yet , but the team is wokng to present it to the State legislature as a cooperative intermunicipal project to help the Town receive the money . Councilman John Wolff - Are you talking about the Environmental Bond Act ? Mr . Walker - "Yes . " Councilman Wolff - Could you give an example of a specific project that might be a candidate for this? Mr. Walker - A new transmission water main down East Shore Drive , building a new storage reservoir at Bolton Point , building a new storage reservoir on the East Hill of the Town , etcetera . These were all possible projects over the past few years . They are looking at opportunities based on income , cooperative aspects , and efficiencies . There are always financial pressures and time constraints to get it in front of the Board . The Town Board , other municipalities , and the City of Ithaca will have an opportunity to review all these projects as they come up . Since there are seven different major entities involved in this , Larry Fabbroni from the City of Ithaca , Kevin Kaufman from Bolton Point , and Jim TOWN BOARD MINUTES 4 JANUARY 13 , 1997 Finnigan from Cornell University are making the primary contacts with the consultants . They report to all the municipal engineers . When information becomes available it will be passed along lo the Town Board , Councilman Wolff - What is the time frame for putting the list together? Mr. Walker - The deadline is January 18 , 1997 , Councilman Wolff - The lead person should contact Senator Luster and Senator Seward's office . Mr. Walker - That has already been done . The consultants are contacting all the proper people in legislature . Mr. Kanter - Another part of the Bond Act deals with open space , land conservation , and park historic preservation projects . There are a couple things the staff has been thinking about internally for those parts of the program . There will be a meeting at the Planning Department with the City and Youth Bureau to see whether there are other kinds of joint projects the Town could apply for. The Bond Act has a lot of different categories with monies available assigned to each one . Councilman Wolff - I would like to express my support for this . The Town should do what they to get the bond act money. The money would go to the entity that has brought something forward t makes sense . The Town should put some effort into this for this opportunity. B . Town Highway Superintendent - See attached . Councilman Wofff - Last year the town experienced a lot of snow fall and a lot of cost associated with that snow fall . Since this winter has not been as drastic in regards to snow fall , would it be safe to assume that there should be a corresponding decrease in specific costs ? i Highway Superintendent Fred Noteboom - No , since the winter is not yet over and there may be large snow falls upcoming . Councilman Wolff - Would it be safe to assume that there would be a decrease in snow plowing costs as one of the major projects ? Mr . Noteboom - That would be safe to assume if there is continued mild weather. The Highway Department entered the fall very low on money, but the weather turned out to be mild so we finished the year out with no problems . Superrisor Valentino - It would be safe to say for closing out 1996 , that with the last part of the year being milder it helped make up for the beginning of the year when there were considerable costs . Mr. Noteboom - In reviewing the time sheets from January 1996 , to the January 19 flood , the High TOWN BOARD MINUTES 5 JANUARY 13 , 1997 Department was out almost night and . day . That cost a considerable amount of money . E . Town Clerk/Director of Administrative Services - See attached . RESOLUTION NO. 9 : Motion made by Councilman Conley, seconded by Councilwoman Gngorovthat the Town Board of the Town of Ithaca does hereby accept and approve for permanent filing by the Town Clerk the 1996 ANNUAL REPORTS of the following elected and appointed officials . Town Supervisor Town Clerk/Director of Administrative Services Town Highway Superintendent Director of Engineering Director of Planning Director of Building and Zoning A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison, aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO . 9 - PERSONS TO BE HEARD . Eric Skalwold , 250 Culver Road - I would like to discuss the issue of transferring Festival Lands to the Finger Lakes Parks Commission , and whatever recommendations the Town Board would make to the City of Ithaca . I have been involved with the issue for a couple of years now . I went to several meetings where more than 200 people showed up to speak on this issue . It looked like a done deal . The Finger Lakes Parrs Commission has been dishonorable . There were a number of issues brought up by the several hundred people who attended the meeting . We do not need to tear out a perfectly usable parking lot and usable roads just because it did not get planned right the first time . For example , I use the marina . I have a boat there , and I use the area to walk my dog . I like having access to it whether I have a boat there or not . I think it should be accessible . We need park land that is not well developed . There are different kinds of development which increases wildlife habitat . One would think a nature organization such as the Finger Lakes Parks would consider that . However, after submitting plans it looks like they are going to take some advice and not do a whole lot of new roads . Do not do that type of development . Little by little through the years they figured they have worn us down , and now they could go ahead and tear up perfectly good parking lots , new roads , etc . I walk on the trails , which are in bad need of repair. If they have money to spend they should spend it on things that really need taking care of rather than wasting the money . The only way we can keep the Finger Lakes Park Commission in check is by maintaining control of the Festival Lands , and taking one issue at a time as to whether we will allow those lands to be used in a way they would like . I would like to ask the Board not to advise the City of Ithaca to transfer the lands , but ask them to cooperate t TOWN BOARD MINUTES 6 JANUARY 13 , 1997 on such issues as needed . Dora Higgins , Citizens Advisory Group - Last month we handed you a resolution for the Town Board's consideration in which the resolved read "that you , the Town Board , urge Common Council of the City of Ithaca not to transfer the City owned Festival Lands and Parcel B to Finger Lakes State Parks . " The resolution pointed out that the supposed need of State Parks to acquire the City land to build a new entrance road was not accurate . The safety reasons sighted could be more easily and less expensively dealt with by forbidding parking along the segment of the present entrance road , which the State Parks feels it is presently hazardous when the Hanger Theater is in session . Many responsible individuals and groups have made it clear to the City and the State Parks , of their opposition to the City land being used for the purpose of a new entrance road . The City Conservation Advisory Council , Tompkins County Environmental Management Council , and Tompkins County League of Women Voters have urged non- implementation of the proposed new entrance road . The Conservation Advisory Council unanimously passed a resolution urging the City not to transfer the Festival Land to the State Parks . The New York Park and Conservation Association has questioned the wisdom of expanding facilities at Allen H . Treman Park at a time of fiscal hardship , and the Environmental Management Council had voted that a letter be sent to the City expressing their opinion that the land should not be transferred . In December 1995 , a number of environmentally concerned individuals asked Mayor Cohen to meet with them because they learned that he had met with Finger Lakes State Parks about the plan to redesign Allen H . Treman Park . A letter to Mayor Cohen abo that meeting said , "we do not think it is right , in a time of economic hardship , for the State and t citizen's of this State , that OPRHP spend money on items that are either unnecessary or undesirabl We do not think it is right for the City to transfer City land to OPRHP for such unnecessary or undesirable purposes . A citizen of the State , as well as of our community , urge your administration not to transfer these lands to OPRHP . 19 1 handed the Town Board a list of people who signed this letter because these are outstanding members of our community . People who are knowledgeable about these matters , and people who hold or who have held responsible positions in our community . These people speak prudently with care about the issue . We urge the Town Board to join those of us , many of 4vtiom are your constituents who oppose transfer of City land to be used for the advantage of those rich enough to afford boats and to the possible disadvantage of those of us to have free and open access to the lake at Allen H . Treman Park . It is one of the precious and beautiful privileges of living in this community . We think the present system of checks and balances between the City and the State Parks has worked well for the public over the past 30 years . Earlier proposals clearly against the greater public good , such as starting to charge a fee for the entrance , would eventuate . We think it would be appropriate for the Town to speak on behalf of your constituents in this matter . We are not asking the Town to tell Common Council what to do , which of course . would be inappropriate , but to let them know that you and your constituents are concerned because it will affect you both constituents. We think it would be appropriate and responsible government for the Town to add their voice to those supporting the aim of the original agreement , and urging Common Council to retain ownership of the Festival Lands and Parcel B as they have done for the past 30 years . Common Council had a lot of pressure from State Parks , some that was very unfair to the point of even bullyin them to give the land . I think Common Council would welcome the Town ' s support in urging the Cit not to transfer. TOWN BOARD MINUTES 7 JANUARY 13 , 1997 Guy Gerard, City of Ithaca - I have just learned that the Town was going to be urged to take a stand and plead to express some lapd of position on the Festival Land trade . I assume that most of the Town Board members have some knowledge of what is transpiring . If they don 't , then we urge you to get acquainted with it . It ' is a City issue , but it would also affect the Town . It would be very drastic to transfer public lands that belong to the people from this community to an agency that caters to the public much larger than this community . A lot of those people that have yachts come from out of state and some out of the county , and it is for a privileged few in the Town of Ithaca . The last time I addressed this Board it was a time when the Town Board took the courage to enact development protection for the Inlet Valley . That was a courageous stand . For those who say that this is 'a City issue , more and more of you will be hearing voices on how the Town and City want a community. We are mutually asking each other to be responsive to one another and to also have input into one an others issues . Susan Titus , Town of Ithaca - I own a gallery on the Commons and most of my paintings are of landscapes of the beautiful areas around Ithaca . For 15 years I have enjoyed the semi-natural land next to Treman Marina , and I have painted many water colors of the views of the inlet and lake as seen from the Festival Lands . I often hike this land and enjoy the quiet beauty there . It is not the same as Stewart Park where someone just drives by , it is a quieter place which is very peaceful . For seven years , I have been sailing regularly from the Treman Marina . I would appreciate it if the Town would urge the City of Ithaca not to transfer the Festival Lands to the State Parks . I speak also as a taxpayer of the State , and I do not want my State tax dollars spent to build a new and unnecessary entrance road to the marina . The present arrangement has worked beautifully for 30 years , so please ask the City on behalf of your constituents not to transfer the Festival Lands . Helen Gibson , West Haven Road - My neighbor was not able to attend this meeting , but wanted to know what is happening with the petition for lowering the speed limit on West Haven Road ? This is not why I am here . I am here because I am one of those who walk at the marina every day . I trust the members of the Town Board and the Common Council , but I do not always trust the State of New York . I urge the Town Board to urge the City to hold on to the Festival Lands . Once they' re gone , we will never be able to get them back . Councilwoman Harrison - Are the Festival Lands themselves areas that people enjoy walking on , or is it more the issue of the City transferring the Festival Lands to the State Parks to build a new road and do other things ? Ms . Higgins - Without acquisition of the Festival Lands , the State Parks cannot build the road as planned . If you walk out a long path of the marina basin , at the end of the basin the Festival Lands stop . If the State Parks have this land , they can do things such as charging entry fees . That would be the last piece of land available to the public that has a semi natural look to it . Councilwoman Harrison - Which is the last piece of land that has the semi- natural look , the Festival Lands itself? 1 TOWN BOARD MINUTES 8 JANUARY 13 , 1997 Ms . Higgins - No . They want to use this land to build a road out through the Festival Lands , The Sta wants to enlarge the marina . That idea has been dropped for the time being because during the 199 summer they had 57 empty boat slots because the Yacht Club put in 40 new boat slots . When the 1992 plan mentioned charging people when the 1967 Memorandum Of Understanding expired , no one on Common Council realized the 1967 MOU agreement is forever, that they should not charge . Councilwoman Harrison - The current 14 . 6 acres of Festival Lands is in grass? Ms. Higgins - Mostly cut grass . State Parks does the maintenance since the building addition of the sixth pier . Mr. Gerard - This area is probably one of the last water front undeveloped areas within the proximity of the Town and City where people can walk to . It is also the entrance and connection to further areas in which there are water falls and wildlife that would be under stress from further development . The Town and City share the common background and heritage . AGENDA ITEM NO . 7 - REPORT OF FIRE COMMISSIONERS Robert Romanowsk i - The EcoVillage fire damage amounted to $4 , 596 . 00 .. There were 11 letters of thanks , and one letter of accommodation to the fire fighters that fought the EcoVillage fire . A sho paragraph from Chief Brian Wilbur' s thank you letter to the fire fighters stated that , " Despite a varie of odds against you including a brisk wind , buildings under construction , lack of ready water supp excess problems , and a fire with a huge head start , you were able to contain it and extinguish it wit only one minor injury . Not all forces under these conditions could have accomplished this , and you have my gratitude for a job well done . " A meeting was held in December with the Town of Ithaca and the Fire Department related to the zoning density and items pertaining to fire fighting . The City of Ithaca adopted the Fire Budget with the exception of the Chapter C- Code Enforcement Position being deleted . The Fire Budget was passed with a zero percent increase , and no increase of fire fighting staff. The staffing level is 67 people . There are 46 fire fighters on duty, two are on disability leave , and the rest are either officers in the department or office staff and personnel . 1 am asking for a report of the fire alarms and false alarms for the Town of Ithaca . The 10-year average for the Ithaca Fire Department is about 48 percent false alarms . A 10-year average in New York State is approximately 23 percent, and the National Fire Protection Agency rates approximately 17 percent . This means that Ithaca has twice the State rate and three times the National rate for false alarms . Approximately 1 , 500 runs out of 3 , 134 all reason alarm calls were false alarms or unnecessary. A third of them went to Cornell University . A tenth of them went to Ithaca College . Half of them came from elsewhere . The Chief is sighting this as one of the reasons why they need a new fire prevention code position in the Fire Department . It is an ongoing problem that would involve both the Common Council with City regulations , and the Town of Ithaca with regulations on fire alarm systems to address this problem . Supervisor Valentino - Do the false alarms include malfunctions ? TOWN BOARD MINUTES 9 JANUARY 13 , 1997 Mr. Romanowski - Yes, they are all reasons for unnecessary runs . A malfunction problem would need to be addressed by zoning or legislation . Councilwoman Russell - Is there any way to break out the malfunctioning alarms from the intentional false alarms ? Mr . Romanowski - Yes . A chart is given to Supervisor Valentino every month . There were 439 malicious false calls , a system malfunction calls were 540 , unintentional false alarms were 797 calls . The system malfunctions and unintentional false alarms are the things that will need a legislative approach eventually . Mr. Frost - Is there a number for calls made with good intentions ? Mr. Romanowski - Yes , there were 93 calls . This is a very small amount in relation to all the rest of the calls . That is not a concern . I think any public safety organization would rather have someone call saying , " I am not sure if there is a problem or not , but this is what is happening " . Bunker , Americorp , and Volunteer Recruitment programs are ongoing . We have a tremendous influx of new volunteers . This shows an increased awareness on the part of the public regarding the volunteerism that is needed . Councilman David Klein - I do not see the connection between having a code enforcement person and all these false alarms . Mr . Romanowski - The Code Enforcement person would inspect alarm systems . They would be helping the zoning officers and the legislative bodies draft legislation , or do whatever they can to increase public awareness for maintenance of alarm systems . This will cut down on the unnecessary alarms . I am not sure what else the Code Enforcement officer is going to do because I have not been pro%Aded with all the information . The Fire Chief will be addressing the issue of the Code Enforcement officer, and I will pass the information along to the Town Board , AGENDA ITEM NO. 10-- m- 6 : 15 P . M . - CONSIDER CORNELL UNIVERSITY LAKE SOURCE COOLING PROJECT . Elizabeth Vastbinder , Project Manager for the Lake Source Cooling - A letter was submitted to Supervisor Valentino a month ago asking for a resolution from the Town Board supporting the Cornell University Lake Source Cooling Project by agreeing to accept maintenance of the new sidewalks proposed in conjunction with the pipe line construction . Maps were supplied to each Board Member to show the pipe line route with the location of the proposed sidewalks . Starting at the City and Town line , we are proposing to come along Deebs Corner because there are no current sidewalks there . There are people walking in the street in this area . The Cornell University Lake Source Cooling Project is proposes to place sidewalks from the School District to the current existing sidewalks at the athletic fields . From the current existing sidewalks they would go behind Boynton Middle School by Renwick Place where the sidewalk currently stops . We are proposing to add onto the existing TOWN BOARD MINUTES 10 JANUARY 13 , 1997 sidewalk bringing it behind the school along the parking lot to Cayuga Street Extension . That portio of the sidewalk would be asphalt . From Cayuga Street Extension the sidewalk would continue nort following the pipe line route across the Route 13 exit ramp . Then it would continue further north under the over pass where there are no sidewalks . Then past the James L . Gibbs Drive ending at the Chamber of Commerce driveway. In many of the meetings with the Town Planning Board and Conservation Board many people have been concerned about this area . Many people suggested that since Cornell is doing the Lake Source. Cooling Project that sidewalks should be put in . The Department of Transportation ( DOT) , has given us permission to do this within their right- of-way. The agreement has to be set up for the Town to maintain the sidewalks once they are installed . The Cornell University Lake Source Cooling Project is proposing to build the sidewalks . Councilman Edward Conley - Does maintenance refer to repairing the sidewalks when they get damaged , or is maintenance shoveling snow? Ms . Vastbinder - Shoveling snow is the DOT's main concern . Attorney for the Town John Barney - The maintenance should mean everything . Councilman Conley - Does the Town do a lot of that type of maintenance ? Mr. Noteboom - "No . " Supervisor Valentino - The Town ' s policy is that the adjacent property owners take responsibility. Councilman Conley - This area is not a high residential area , except for the schools . Councilwoman Harrison - Who are the abutting property owners ? Ms . Vastbinder - It 's the DOT right- of-way. The area by James L . Gibbs Drive to the north to the Chamber of Commerce is owned by the City of Ithaca , negotiations are presently underway. Councilwoman Harrison - The negotiations are in regards to who would maintain that area ? Ms . Vastbinder - That is correct . The area on the New York State DOT right- of-way is of concern . The sidewalk is a great idea according to DOT , but they do not have the equipment or the ability to maintain the sidewalk . They would allow Lake Source Cooling do the sidewalks , but the Town would need to agree to maintain the sidewalks . Councilman Conley - Would the Town be accepting liability if the Town assumes maintenance? Attorney Bamey - Yea . The Town has a responsibility to maintain . If the Town fails to maintain , then a person could sue . TOWN BOARD MINUTES 11 JANUARY 13 , 1997 Mr. Kanter - Ninety-five percent of the users of the sidewalks would go to and from the School . That would bring up the question as to whether the School District would be willing to accept some or all the responsibilities . Ms . Vastbinder - Besides the DOT owning part of this , the Ithaca City School District owns some of the area of Cayuga Street Extension . The Ithaca School District is still in negotiations . From the Boynton Middle School to the athletic fields there are existing sidewalks which are maintained by the School District . Rosemary Lane to Deeb ' s Service Station has all private property owners up to the Town and City line . The land owners in this area are very supportive of the sidewalks . Councilwoman Russell - Has the Ithaca City School District been approached about the possibility of maintaining the sidewalks , or are you coming to the Town first? Ms . Vastbinder - We are coming to the Town first because the State requested it that way. Councilman Conley - The State is asking the Town to assume responsibility, then we tell the property owners to maintain the sidewalks ? Attorney Barney - The Town has the authority to do that . There is an ordinance in the Town of Ithaca in regards to this . The Deeb ' s Corner sidewalk was presently proposed to be a stripe on the ground , but they are now talking about elevating the sidewalk . Ms . Vastbinder - The sidewalks need to be built to DOT standards . Councilwoman Harrison - The Deeb ' s Corner sidewalk proposal is different than what is anticipated in other areas ? Ms . Vastbinder - "Yes . " Councilwoman Russell - It is not a separate sidewalk? Ms . Vastbinder - It is not anticipated to be that way . Councilwoman Carolyn Grigorov - Deeb ' s Corner would be paved ? Ms . Vastbinder - The sidewalk would be all paved at this point . Councilman Conley - All the sidewalks would be prepared to DOT standards prior to any obligation of maintenance by the Town ? Ms. Vastbinder - That is correct . The Lake Source Cooling Project would build the sidewalks to DOT standards . TOWN BOARD MINUTES 12 JANUARY 13, 1997 Councilman Wolff - Why would you do this ? How much would this cost and who would be paying it? In regards to the DOT specifications , how flexible would it be to allow a design such as a bi path ? Ms. Vastbinder - We have not even talked to them about a bike path . Cornell's purpose in doing this as part of the project was to put a sidewalk in at the same time . This is something that the people wanted . This seems to be a great opportunity to do something nice . Councilwoman Harrison - Would the construction project tear up the whole street? Ms . Vastbinder - No , but we will not be in the road . The sidewalks that would be disturbed would be replaced with new sidewalks . Councilman Conley - How big would the pipe be ? Ms . Vastbinder - The diameter of the pipe would be 42 inches . Councilman Conley - This pipe line would be on one side of the road , and will not be crossing the road anywhere ? Ms . Vastbinder - Only one-third of the pipe line route would be in the road . Councilman Conley - Is all the sidewalk going to be on the same side of the road? Ms . Vastbinder - Yes , on the west side of the road behind the school . Councilman Conley - There are a lot of private houses along there , those owners would have to shovel the walks . Councilwoman Harrison - Ms . Vastbinder said most of this area is the City School District . Supervisor Valentino - The Ithaca City School District would have the equipment and the ability to take care of that sidewalk , if they are willing to do that . What I am hearing is that the Board has more questions than we have answers for . People are saying that if we could get questions answered adequately such as checking with the School District , deciding if it might be desirable , and whether it is a worthwhile thing the public wants . At this point , the Town Board could say that we are interested in this project , but there are questions that need to answered . Councilman Wolff - If we are going to go through the trouble of tearing up the roads , this might be the opportunity to look at the maximum benefits for the Town . Ms . Vastbinder - We will not be tearing up the roads . TOWN BOARD MINUTES 13 JANUARY 13 , 1997 Councilwoman Harrison - This would also enable people to connect to the Chamber of Commerce building and Stewart Park , Ms . Vastbinder - What we are going Ao do now is submit the draft environmental impact statement at the end of February. In order to show our drawings with the sidewalk on it , we would need a resolution from the Town in support of this program accepting the maintenance . Attorney Barney - It would make a lot of sense for the School District to take the responsibility because their children would be using the sidewalks . To have the Town commit now to accepting the liability for this entire stretch would need to be worked out with the School District . Councilman Conley - The Town should find out what DOT' s specifications would be to build this sidewalk. Ms . Vastbinder - We would have to build what the DOT wants . Counchioman Harrison - If the specifications are not as strong as what the Town wants to see what happens ? Ms . Vastbinder - We would need to get State approval . RESOLUTION NO . S: !Motion made by Councilman Wolff, seconded by CounciNloman Grigorov that the Town of Ithaca Town Board expresses their support of the idea of having a sidewalk constructed as part of the Cornell University Lake Source Cooling Project; and be it further RESOLVED, the Town Board supports the concept or the responsibility for that side%,valk, once it is cones ructed, being fumed over to entities other than the State of New York with the reservation that the Town of ithaca needs to have the maintenance and liability responsibilities agreed upon with the Ithaca Schccl District and other adjacent landowners srculd the project proceed, subject to a design that the Town Board is satisfied with . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO . 6 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES . The Tompkins County Board of Representatives did not have anything to report at this time . There was a brief discussion about the incorrect tax bills that were delivered to the Town , and the fact that the County reprinted the bills for the Town . TOWN BOARD MINUTES 14 JANUARY 13 , 1997 AGENDA ITEM NO. 11 - CONSIDER RESOLUTION FROM THE CITIZENS TO SAVE OUR PARKS REGARDING THE PROPOSED TRANSFER OF THE CITY OF ITHACA OWNED FESTIVAL LANDS AND PARCEL B TO THE FINGER LAKES REGION OFFICE OF PARKS RECREATION AND HISTORIC PRESERVATION , Supervisor Valentino - There are two things that the Town could do at this point . One is to say that the Festival Lands issue is beyond the Town ' s jurisdiction , and that this is not something we wish not to provide input on . The second , is if the Town feels that this is an issue that the Town would like to address in some fashion , then it seems like it would be important for us to have some kind of meeting or dialogue with the City and the State . It seems that there is more information needed than what is readily available to the Town Board at this point . Councilwoman Harrison - It looks clear that each municipality has the right to deal with their own lands , but on the other hand the Town has heard from a number of constituents on this issue . It does not seem inappropriate for the Town to send a letter to the City which states that the Town has heard from many constituents who are concerned with retaining the natural and semi-natural environment , and also maintaining the "no fee " to local users . One thing that could be added to the letter would be that some of our constituents fear that in the long term State Parks , if given the opportunity would diminish the character of the park after the development and construction of a road and parking areas . The constituents have pointed out to the Town Board that the City may have an opportunity to contribute toward the preservation of that land by retaining the Festival Lands . We could say the Town trusts the Common Council to share some of these interests and concerns , and act appropriately . The Town is not telling them what to do , but saying that the Town Board concurs with some of these concerns . Councilwoman Grigorov - That would be a possibility but that does not involve any of the studies that Supervisor Valentino was referring to . Councilwoman Harrison - What do you mean by study? Councilwoman Grigorov - Supervisor Valentino was talking about the Town undertaking its own dialogue with the City to find out where they are and what their plans are . Councilwoman Harrison - Are there any time constraint issues ? Ms . Higgins - The plan was presented in July , and usually the day after the State Parks Commissioner comes out with a finding statement . The Commissioner still has not come out with a finding statement . That is what we are waiting for . We expect the statement to say that the Commissioner agrees with what is in the final master plan . Councilwoman Harrison - The Common Council vAl not consider any action on the Festival Lands until that time ? i TOWN BOARD MINUTES 15 JANUARY 13 , 1997 Ms . Higgins - Yes . The Common Council is an involved agency , after the Commissioner makes his findings , the City will make theirs . Councilwoman Harrison - The Town should meet with the City . Councilman Conley - This is something more than just a ten-year situation . This has been going on long before they developed Cass Park . It was a tri- party agreement between the Hanger Theater, the City of Ithaca Department of Recreation , and the State of New York Finger Lakes Park . The tri-party agreement addressed the needs of cultural , recreation , and the marina . That was the plan at that time . Recreation things were built , the park was built , and after public hearings the marina was built . The Hanger Theater has been going through a lot , but it has kept up with the same thing . I am not sure what happened to the tri- party agreement . Ms . Higgins - The agreement is still in effect . Councilman Conley - Then the State came to the City and wanted to do a land swap . During the Bordoni administration , the City Council did not want to give up the Festival Lands because they wanted to expand recreational services . They wanted more room for balls fields and soccer fields . At that point and time , the Town eras getting more females involved in recreational activities such as soccer and softball . The Department of Parks and Recreation went back and made a deal with City Council that they would build recreational facilities next to their park off of the park road . The State took that land and built ball fields and soccer fields for the use of the City . Councilwoman Harrison - Was that Buttermilk Park? Councilman Conley - Yes . These were built by the State for the City in compliance with the City' s request because they wanted more recreational facilities . Then the State came back and wanted to further the master plan of their park . The City at that time had a lot concerns , so this has been going on . The State Park has done their master plan and had their public hearings . The State brought it to City Council this past summer. There was a comment period . It was presented to the City of Ithaca with the comments from public hearings . That plan has now been sent to Albany . The Albany staff took all of those comments , put it all into a package , and gave it to the Commissioner . It has been on the Commissioners desk, and I am not sure what the Commissioner has done at this point . There are no specific road projects . I believe that the commissioner has not signed this master plan . I do not believe at this point and time , after all the history , the Town of Ithaca should get involved in writing a letter on behalf of our constituents to the City of Ithaca . The City of Ithaca has been dealing with this for more than ten years . I do not think it is appropriate for the Town to get involved . Supervisor Valentino - It seems if there is some level for the Town to get .involved , the Town might have some dialogue with the City Council and the City Planning Department , The Town needs to get updated information . The Town Board Should con3ider their stand before writing a letter because there is no urgency to this project . TOWN BOARD MINUTES 16 JANUARY 13 , 1997 Councilman Conley - I do not have any specific information on any of this other than just memory. worked with parks and recreation , and retired from there . I was also with the City , so I paid attentio to this issue all the time . Councilman Wolff - It sounds like Councilman Conley is suggesting that the Town should not get involved because there are not any specific projects . That seems to be the basis for the concerns of a lot of the people who have spoken . They fear that specific actions would be taken . However, there is something philosophical that warrants the Town ' s interest in this . The idea that the Town should become involved , not necessarily to block this , but to at least go forward to gather more information is sound . The Town could be giving up their future input into protecting the values of those lands . The Town would be protecting the land for the use of the Town residents . I do not disagree with Councilman Conley, but I share the concerns of the people who have spoken . If there is a concern that is legitimate , the Town should do what they can in an appropriate manner. Supervisor Valentino - There will not be any problems with the City sharing all their information with the Town . Ms . Higgins - I just wanted to correct what Councilman Conley mentioned . There have been no prior agreements between the State Parks and the City. On November 7 , 1990 , Common Council unanimously passed a resolution stating that there has been no prior agreements . The final master plan does have specific details in it . Supervisor Valentino - The Town Board will gather the information and look into this . Councilman Klein - Does the Town know what the City' s position was on the Final Master Plan ? Mr. Kanter - I would urge the Town Board members to not form an opinion one way or the other until you do hear from the City and the State Parks , because the Board heard one piece of a big puzzle and it is a very complicated puzzle . I do .not know much about it , and I would not want to speak for the State or the City on this issue . To get involved in something like this , and educate ourselves enough about this would be time consuming . Councilwoman Grigorov - It would be time consuming , and I still suggest that it is not our business to involve the Town in the City' s affairs when this is a clear- cut thing that does not impinge on the Town of Ithaca . Councilwoman Russell - Our citizens are using the park. Councilwoman Grigorov - Just because they are letting the Town use the park does not mean that the Town of Ithaca should get involved . Councilman Klein - The issue is that it is the State Parks . TOWN BOARD MINUTES 17 JANUARY 13 , 1997 Councilwoman Harrison - If it was a City park I would agree , but it is a State Park . Councilwoman Grigorov - The Festival Lands are the City' s . Councilwoman Harrison - The City holds an important key to this issue . SuperrisorValentino - There are other considerations outlined that impact on this . If a majority of the Town Board wants to go this route, then there needs to be a lot of time put into looking at the information . The Town of Ithaca has been successful and very careful about the resolutions passed and the statements that are made so the people generally know what steps have been taken and how much consideration is made . As Mr . Kanter mentioned , it is going to take some time . After the Town Board receives the information , they can give direction as to what kind of response should be made . Councilman Wolff - I would be curious to see if there are any citizens who are willing to speak to the opposing side as well . Councilman Conley - Is there a water front study being done that takes care of the City' s west end and the other things within this whole area ? Mr . Kanter - "Yes . " Councilman Conley - Could these things be addressed at that time ? Mr . Kanter - The County Water Front Plan had a number of things recommended . It mentions the State Marina Park in terms of improving pedestrian access . They did not get into very much detail . Ms . Higgins - Once the decision comes from Albany , the City Common Council will be making their decision . There might not be time for the Town to make a decision . AGENDA ITEM NO . 12 - 7 : 00 P . M . - PRELIMINARY PRESENTATION OF POSSIBLE REZONING ON i1r1ECKLENBURG ROAD . Councilman Klein - I have a conflict of interest on this presentation , and will leave the room during the presentation and will refrain from any vote on the matter. ( Councilman Klein left the room for this discussion . ) John Fennessey, Vice President of Conifer Realty Group - I appreciate the opportunity to speak to the Town Board. I would like to make a proposal , and thought you would like to learn about the proposal first from the developer. I would like to explain what the corporation is and what they do . If the Board would speak to conceptual approval of what is presented , the corporation could move to the next step of. the development process . I have presented an annual report of the Conifer Home Properties to each Board Member . Conifer Home Properties is a publicly traded real estate investment trust company . The second packet shovo/s a site plan , location map , and floor plans of what is being TOWN BOARD MINUTES 13 JANUARY 13 , 1997 proposed . Another item in the packet is a copy of an article from the Syracuse newspaper . Eve Sunday the newspaper publishes an apartment guide . They talk about several apartments in the Central New York area . The article is about one housing project the corporation rehabilitated . Conifer Home Properties is an all public corporation . It is a merger of two companies that took place on January 1 , 1995 . Home Properties main office is Rochester . There is one apartment project presently in Ithaca , Fairview Heights . The company is growing and is very interested in this area . The Corporation is seeking to develop more projects throughout the state . The corporation has done government assisted housing through the years . This housing serves people who are at the lower end of the market level incomes . There are various programs the Town might be familiar with . Currently, there is assistance available for a tax credit program for low interest loans to be received from the State . The New York State Department of Housing Community Renewal typically makes available once a year, an opportunity for real estate developers to make proposals to develop housing . This is what we are proposing . We are proposing to submit an application to the State telling them what we want to do in this community . We will know sometime at the end of June if the State looks favorably on this application. If the State said no , then everything stops . This particular parcel is owned by Mr. Ceracche and is under a purchase agreement with us . We have devised a plan to develop it with the 56 units shown on the site plan . The development would be on the right side of Mecklenburg Road going west . Councilwoman Russell - Would you be purchasing the entire parcel or just a piece of the Ceracch property? Mr. Fennessey - No , Mr. Ceracche divided the parcel into two components . One is approximately 55 acres , and the other is approximately 45 acres . Councilwoman Russell - Has this property already been subdivided ? Mr . Fennessey - No , this is just the early stages of the proposal . I am just showing how we would propose to develop 56 units of this government assisted housing as Phase I , which would hopefully lead to other types of development in the future . Councilwoman Harrison - Is there water and sewer available on the site ? Mr. Fennessey - There is a City water line and a trunk line further up from the site . I believe all public utilities are available to this site . The proposal is for 56 units of housing . A housing market study is currently under way by a professional housing consultant in Rochester . If the study supports this proposal , then we can move ahead . If not , we would restructure the plan . Councilwoman Russell - Are all the units targeted to low income ? Mr. Fennessey - The 56 units would be ser!ing people with less than the median family income , which is 542.400 . 00 in this County . We have seven buildings proposed . Information in the packets show what the buildings would be like . Total development costs would be approximately $4 . 5 million . TOWN BOARD MINUTES 19 JANUARY 13 , 1997 Councilman Wolff - How do you get money from the State ? Would it be considered a State program because it is low income? Mr . Fennessey - "Yes . " Councilman Wolff - Don 't they specify in the program requirements what low income is ? Mr . Fennessey - Yes , the County has a median family income , and you would need to serve somebody that is in the 50 percentile of that bracket . Councilman Wolff - Those rates are regionalized to the County? Mr. Fennessey - The median family income is set by the federal government from information by the County or metropolitan area . In this case it is the County, and is $42 , 400 . 00 . Councilman Conley - This proposal would involve the State only , not the federal government ? Mr . Fennessey - The sources of funding would the State of New York Department of Housing and Community Renewal , the corporation equity , and the tax credits . The corporation will only manage and maintain them . Councilwoman Russell - I would like to clarify the point about the income level that is going to be targeted. Mr. Fennessey said it is going to be 50 percent of the median income for the County . Is that the target level? Mr . Fennessey - That is what we are proposing . Attorney Barney - What do you mean by target ? Mr. Fennessey - If your income exceeded the amount that is permissible then you would not be an eligible tenant . You cannot have an income exceeding a certain level . You have to pay 30 percent of your income . The gross rents would $ 384 . 00 for a one bedroom , $448 . 00 for a two bedrooms , and $564 .00 for the three bedroom units . There will be eight three bedroom units , 32 two bedroom units , and 16 one bedroom units . Attorney Barney - What do you mean by targeting ? Mr. Fennessey - If we were to rent to someone that was ineligible , then we would jeopardize the tax credits . If the tax credits are jeopardized , then the people who gave the money to finance the project would be iwrt . You will have to sense the correct population , otherwise you would lose your tax credit . Attorney Barney - The $22 , 000 . 00 would be the maximum arnount someone could earn to be eligible ? TOWN BOARD MINUTES 20 JANUARY 13 , 1997 Mr. Fennessey - That is correct . Councilman Wolff - If there were a two- income family, both of their annual incomes cannot excee $421400 . 00 ? Mr . Fennessey - That is correct . Councilwoman Harrison - Has there . been any consideration of mixed income levels , some at full market value and some subsidized ? Mr. Fennessey - We have not calculated it that way. We have done projects that way. The market analysis will show what the demand is . CounciNvcman Harrison - Conceptually it is a nice idea . Has this corporation done projects elsewhere with mixed income levels ? Mr. Fennessey - Yes , a few, Councilwoman Harrison - During past discussions of this Board there has been a general sense the mixed income levels are something that are particularly desirable and possible . Mr. Kanter - The R-15 zone will allow a density of 3 . 5 units per acre . This is the first time I am seei the actual parcel indicating the number of units on it . It is being proposed at 6 . 1 units per acre . T actually exceeds the R- 15 current density . In initial discussions , I was assuming the density development would be more in line with the 3 . 5 units per acre which is allowed in R- 15 zones . One of the reasons Conifer wanted to pursue a rezoning to multiple residence was to make more units on the layout . The original understanding was not to increase allowable densities . The parcel was shrunk down to a very small size , so it is actually ending up with a higher density than what was originally understood . Mr . Fennessey - We are here to Show you what is in mind . This needs to go through further discussions and modifications . Supervisor Valentino - It would definitely need to be rezoned . Mr . Kanter - Why was a parcel size of 9 . 12 acres chosen for the 56 units ? Are you actually buying the 45- acre piece ? Mr. Fennessey - "Yes . " Mr. Kanter - Why was Phase I shovm on 9 . 12 acres ac opposed to something larger? Mr. Fennessey - The Department of Housing and Community Renewal stated that we cannot hav I I I TOWN BOARD MINUTES 21 JANUARY 13 , 1997 more land than what is needed to build the development . There is a wetland with a stream in the back . Mr. Kanter - In a sense , you are waving a red flag by almost doubling the density of R- 15 because you do not have that density under R- 15 , so you would need a site size of approximately 15 to 16 acres . You would need to identify potential areas to set aside as open space for permanent preservation areas and paridand . The actual site size is not the minimum needed to squeeze a footprint onto . You have to also take into account the roads , the parks , and the open space requirements . Councilwoman Harrison - If this were clustered there is no reason for the wetlands to appear as part of the overall site that they want to build on . They could be set apart and made clear that the development potential is not near the wetlands . Superrisor Valentino - It would make it more appealing because the wetlands would not be built upon . Mr. Fennessey - We tailor the plans for the issues of density and size to the State Department of Housing and Community Renewal development criteria in terms of units , and site configuration and layout. Every foot of road is going to cost so much , and they would not want to see more than what is actually necessary to serve the project . Councilwoman Grigorov - In order to comply with zoning you need extra land . Would they consider that a necessary requirement ? Mr . Fennessey - That is correct . Mr. Kanter - This is not necessarily a bad layout , it is something the Board will need to look at . Maybe 6 . 1 units per acre would be okay here , but then it also brings up the question about what is going to happen further down the line with the remaining phases . Councilman Conley - What is being asked of the Town Board tonight ? Mr. Fennessey - I will be submitting an application at the end of this month . If the concept of what we are proposing is satisfactory , it should be articulated , If not , then we need to know that . Councilman Conley - Mr . Kanter needs to fill the Town Board in on some of the details . Councilman Wolff - The figures you were quoting are going to be substantially different according to the outcome of the market study that is being done . Will that information be available to the Town Board when completed ? The information shall include who the target population would be , where the data was from , and what are some of the other requirements in order to meet the requirements , such as federal requirements ? Councilman Conley - Is there more land available if you needed more ? TOWN BOARD MINUTES 22 JANUARY 13, 1997 Mr. Fennessey - "Yes . " Councilman Conley - You could tailor the project depending on zoning and the Town Board's feelings? Mr. Fennessey - "Yes . " Councilwoman Harrison - In general the Town has been conceptually supportive of the idea of subsidized housing. This would be an appropriate location for this proposal . One of things the Board was concerned about with the Saddlewood Project was that the water and sewer would need to be extended in places we did not want it extended . What does the Town 's current multiple residence district allow in the way of density? Mr . Kanter - Up to 17 . 4 units per acre . There are really no other guidelines , but most of the MR developments , in the Town are six to eight units per acre . We could put restrictions on the MR zone and change the number. Attorney Barney - The Town could also place restrictions related to the income . Councilwoman Grigorov - Would a playground area be built for this development ? Mr. Fennessey - Yes . The State has substantial requirements that we would need to comply with . playground is one of them . Is the concept of a multi-family housing project in this location servin lower income households consistent with the Town ' s policies? Supervisor Valentino - Yes , that is something that the Town is interested in . Mr. Fennessey - Having this development mixed incomes , would that be something more desirable or less desirable? We have structured this project to serve low incomes . I have not run any numbers to see how it would look with a mixed development . Councilwoman Grigorov - It would be desirable , but I do not think it would be a requirement . Attorney Barney - What do you need from the Town Board and when ? Mr. Fennessey - We will be submitting the application at the end of the month to DHCR , and we will be meeting with Mr. Kanter about the zoning . Anything provided by you to include with the application to make our application appear better than other applications would be desirable . Mr. Kanter - There are certain aspects relating to the overall subdivision of this property that need to be addressed even though it iz not all being proposed for development . There are certain issues previously discussed relating to future plans for a community park , and a connecting road fro Mecklenburg Road to the fire station on Trumansburg Road that need to be considered . TOWN BOARD MINUTES 23 JANUARY 13 , 1997 Mr. Fennessey - There will be more meetings with Mr . Ceracche as we get more pieces of the puzzle come together for modifications to accommodate what the Town and State would require . RESOLUTION NO. 6: Motion made by Councilwoman Harrison, seconded by Councilman Conley that the Town Supervisor is hereby authorized and directed to write a letter to the Conifer Realty Corporation expressing the Town Board's support of the concept of affordable housing for middle and lower income persons . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried . " Councilman Klein was not present during the vote as he had excused himself from any discussion of this item for a potential conflict of interest . AGENDA ITEM NO . 19 - CONSIDER PARTICIPATION IN THE ITHACA AREA WATER TREATMENT FACILITY CAPITAL IMPROVEMENTS . Superrisor Valentino - A meeting was held to discuss the concerns of the Town Board related to the City's agreement. Some of the biggest concerns are to identify what the Town actually owns , how we crv*vn it , and what is excess capacity . Mr . Kanter and Mr . Walker did some research identifying what the Town's needs might be over the next 20 years . At the meeting we analyzed and determined what the Town's needs would be for the next 20 years . The agreement says 4 . 8 MGD would be reserved for the Town' s anticipated growth needs . That is somewhat less than the amount that is really available to us . This agreement would begin to identify some of the things that are not clearly identified in the original agreement and have not been resolved . It seems it would be counter productive for the Town to say that we would go ahead and buy this capacity and see what happens When vie get an agreement worked out ? It is important to have some sense of what our needs are , what we actually own , and what the Town's commitment is to that . Other parts of the agreement would be worked on . Attorney Barney put this agreement together based on what we had talked about in the meeting . Councilman Wofff - This is before the Town Board decides whether or not to move forward with this? Supervisor Valentino - This is to authorize our participation under the terms of this agreement . Councilwoman Russell - How was it decided to project needs for 20 years and not some other number of years ? It seems if we projected a little farther , we could use up the rest of the excess capacity. Mr. Kanter - We used what was available within a short time frame . The current population projection goes to the year 2015 . That is not a full 20 years . There are the most up to date population projections we have . One of the recommendations viias that the Town should do some new TOWN BOARD MINUTES 24 JANUARY 13 , 1997 projections . These projections are probably still good because they reflect the same kind of trend as back in the 1980 ' s . It is based on the fluctuation of the housing market and economy levels with reasonable consumption . The other development projections for commercial non- residential are not based on any particular time period . They look at reasonable possibilities based on existing zoning capacities of what could realistically happen over 15 to 20 years . Councilwoman Harrison - The non-residential capacity is in terms of linear projection ? Mr. Kanter - Yes . It is what could happen in certain parts of the Town . Councilwoman Russell - Perhaps in 20 years the sewer plant would need to be upgraded again ? Mr: Kanter - Yes , with the possibility of sooner if needed . Councilwoman Harrison - The agreement states that before any of the . 5 MGD would be considered excess , the Town would have the opportunity to update projections . The 4 . 8 Ib1GD is a pretty conservative number. Mr. Walker - The Town's actual meter capacity is the basis for the share of maintenance costs on 1 . 5 MGD every day . The 2 . 9 MGD is a historical high flow that was monitored through our the stations . The number could be reduced if the Town needed more capacity in the future by spending a lot o money to reduce infiltration into the Town ' s sewers . There are a lot of options for the future . Councilwoman Harrison - In the fifth whereas of the resolution , the sentence should be stopped at "whereas Ithaca is not presently utilizing its own capacity" . I do not see any reason to potentially get into arguments about the rest of it . Attorney Barney - That is in the resolution to lend some urgency for the need to sit down and talk about how these things will be allocated . What part of the capacity for the Town of Ithaca is being used by other municipalities now . Councilwoman Harrison - I am not sure it was worth signing this agreement because they did not like that statement . Attorney Barney - It is not an accurate statement , it should all come out . Mr. Walker - I agree with that , but if we get feedback from the City of Ithaca and the Town of Dryden saying that they prefer not to see it in there , it would be something to modify. CounciWoman Harrison - We will leave it in . The other items that was unclear were the terms of item seven . "Thin agreement is executed subject to the approval of the bodies of the governing boards . " TOWN BOARD MINUTES 25 JANUARY 13 , 1997 Attorney Bamey - What is being done here is a sewer improvement . A sewer improvement should be done by formal resolution following an engineer' s report specifically subject to a permissive referendum . This is a proposal to the Town Board to approve the concept that everyone else buys into it . At the next meeting we adopt the resolution approving it , and that would start the clock for a permissive , referendum . Councilwoman Harrison - What happens if the Town goes forward and then later the Town of Dryden does not agree to this ? Attorney Barney - This should be negotiated , the agreement signed , the matter put on the agendas by all the parties , a vote taken , the appropriate time lapse from the time it occurs , and then the bid would be awarded . There is a bid ready to be awarded , and I do not think they want to wait 90 days to award the bid . If it happens for everyone , everything would be fine . Supervisor Valentino = I received a letter from Supervisor Jim Schug stating that he wants to buy some of the additional capacity . Councilwoman Harrison - More than just 2 percent of it? Supervisor Valentino - That is correct . Dryden figures with their 20-year projection they need a ma)dmum of 1 . 3 MGD . Mr. Schug would like to discuss this further with Mayor Cohen and I . The City has become more concerned than they were . Mayor Cohen is trying to set up a meeting about this . He was concerned about the wording in our original agreement and how we voted to decide on the movement of the capacity . I thought it had to be unanimously agreed upon by the three partners . If that is the case , Mayor Cohen is not that concerned . Councilwoman Harrison - What is the City' s projected need? Mr. Gray - The City is the largest single user , but we are built down . I do not think this Board needs to deal with the specifics at this point . We have been pursuing this question of re- rating the plant for three yearn now. Most of the technical staff regard the re- rating of the plant a3 being free when doing a number of improvements that we want to do to improve its environmental performance . Re- rating of the plant is a very valuable rider that comes along with it . Almost everything that is proposed to be done for this $ 600 , 000 . 00 are things that propose will improve the plant and make it work better for the next 20 years . Allow us to operate it more efficiently and give us a better plant . Because of the way the plant was built and the way the operators have performed , we are also in the position to take the improvements and ask for a re- rating of the plant based on it' s past performance and some of the additional improvements . This is the cheapest three million gallons you will get anywhere at any time . One issue the Town Board should be worried about is that something that was ten now has the capacity of 13 , and somebody might want to use that . On the other side , the Town Board may not get another opportunity like this again . This is something that is worth managing . I am here because the order in which these meetings are going , and the 45 day bid window is running . We have a set of bids that came in appro)amately $ 100 , 000 . 00 under what we were anticipating . From my view point , I have TOWN BOARD MINUTES 26 JANUARY 13 , 1997 not thought about the legal obligations that the Board has in terms of referendums or anything els I think that the environmental improvements at the plant should probably proceed , and if there is referendum needed to deal with re- rating the plant , then perhaps the Board could handle that . Attorney Barney - The problem , and the reason for the referendum comes from spending $220 , 000 . 00 for capital improvements . Mr. Gray - We wanted the bids in hand to know the magnitude of the questions asked , which is , do you want to spend that money? I am here to try and understand what is going on with the parties who are considering buying the capacity and improvements . We can get the plant re- rated for a very small amount of money. Councilwoman Harrison - During discussions we wanted to be sure that the 4 . 8 MGD of the Town 's capacity is defined in such a way that it is not anyone else ' s to sell or give away. VVe were open minded about the remaining . 58 MGD . If Supervisor Valentino , Jim Schug , and Mayor Cohen discuss this and come up with a different allocation that reserves us 4 . 8 MGD the Town may not need that additional . 58 MGD . I feel comfortable with that . RESOLUTION NO, 13: Motion made by Councillvoman Harrison, seconded by Councilwoman Gngorov that the Town Board does hereby authorize and direct the Town Supervisor to enter into agreement with the City of Ithaca and Town of Dryden to participate in the Ithaca Area Waste Wate Treatment Facility Capital Improvements. The said agreement shall substantially follow th agreement set forth but will reserve for the Town of Ithaca at least 4. 8 MGD, establish an agreeme among the partners to that effect, and allow the Town of Ithaca to buy the extra . 58 MGD; and. be i further RESOLVED, the Town Supervisor is further directed to make any changes and modifications to the said agreement during the course of negotiations with the City of Ithaca and the Town of Dryden as deemed necessary with the advice of the Attorney for the Town. Mr. Gray - If the Town passes this resolution , does it mean that 4 . 8 MGD shall not be available to other parties of this agreement unless Ithaca expressed that ? In terms of the existing agreement , there is a clause that calls for capacity to be transferrable . All parties have to agree with that . Councilwoman Harrison - Not all the parties have to agree with that , and that is what this Board is trying to express . Mr . Gray - The Board ' s intent is to exchange that with this ? Counchl/oman Harrison - Yes, because that is what made this Board uneasy. It was unclear what the Town wa3 buying . Attorney Barney - Do you understand how you get compensated ? t 6 TOWN BOARD MINUTES 27 JANUARY 13 , 1997 Mr. Gray - It would be at your cost and your carrying cost . I believe that is what has been done so far. The Town of Dryden had requested and received a small amount of 100 , 000 gallons , and the price given was the initial investment cost plus interest . Attorney Barney - The other problem the Board is concerned about is what circumstances triggers the need to transfer the capacity? There are situations where the City has exceeded what would be the allowable share , but the Town has not exceeded its allowable share . How many times does it need to happen before something were done ? Mr. Gray - I agree with both questions Attorney Barney was asking , but I have not been in attendance at the meeting like Councilwoman Harrison and Supervisor Valentino . Some of the meters in the City are not measuring all the flows because they are submerged . Attorney Barney - The Town needs to sit down and try to come to a conclusion . Mr. Gray - On the agreement that currently exists , it appears to be very tight in determining when you can expand and extend the sewers , and very lose on how you transfer use . The arguments that appear in the existing agreement would be over , when , if, and how the Town extends the sewers . If anyone wants to transfer capacity they would have to ask for it and pay whatever price . Attorney Barney - If the Town spends money to get 5 . 1 MGD , we want assurance that a bulk of that is not going to be unilaterally taken away from us . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO . 4 - CONSIDER ACCEPTANCE OF 1996 TOWN JUSTICES ' ANNUAL REPORTS. RESOLUTION NO. 2: Motion made by Councilman Wofff, seconded by Councilman Conley that the Town Board of the Town of fthaca hereby accepts for filing by the Town Clerk the Annual Reports of Town Justice, Clarence Larkin and Town Justice Raymond Bordoni for the year 1996 . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . (Motion carried unanimously . TOWN BOARD MINUTES 28 JANUARY 13, 1997 AGENDA ITEM NO . 6 - 1996 FINAL REPORT OF TOWN COMMITTEES. Councilman Wolff - The ADP Committee is planning to submit another report in February about networking . The Committee is hoping to submit a more general report on the issue in regards to all capacities and information technology . I would like to change the name of the ADP Committee to the Information Technology Committee . That is more appropriate for the subjects the Committee deals with . The Town Board was in agreement to change the name of the ADP Committee to the Information Technology Committee . Counc1woman Russell - Did Supervisor Valentino receive a copy of the terms of the agreement from the Recreation Partnership ? Supervisor Valentino - Yes , I have already signed the agreement as any changes there were minimal from last year. Councilman Wolff - The Information Technology Committee is creating a training plan for software . It is a major aspect that will determine whether or not our Information Technology is a waste of money, or has brought some use to Town officials and employees . Councilwoman Grigorov - What does the study involve ? Councilman Wolff - The Committee will be taking a look at what the training needs are for the Town . They are looking into venders to provide the training in conjunction with the software that the Town would be purchasing . The training would be for everyone in order that they can use to their best ability. More details from the Committee will be passed along to the Town Board . Mr . Walker - The Town Hall Committee and the Architect will be looking at the Post Office building . Councilwoman Grigorov - Has the Architect looked at the Post Office building before ? Mr. Walker - Some of the mechanical engineers are familiar with the building because they did some work on the building . We are formally going to walk through with the Architect . Councilwoman Russell - Does the Recreation Partnership need a formal resolution from the Town Board to enter into the agreement with them ? Attorney Barney - Would the Town be spending any money? Superviaor Valentino - Ye3 , $ 160 , 000 . 00 a year. I' Attorney Barney - "Yes . " TOWN BOARD MINUTES 29 JANUARY 13 , 1997 RESOLUTION NO. 3: Motion made by Councilwoman Russell, seconded by Councilman Wolff that the Town Supervisor is hereby authorized and directed to enter into and execute the Terms of Agreement for the Recreation Partnership . Said agreement shall be for the period of January 1, 1997 to December 39, 9999 . The Town of Ithaca 's contribution for participation in the Recreation Partnership shall be $ 160, 000 . 00 per year. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO . 8 - REVIEW OF CORRESPONDENCE : A. Time Warner Cable - See attached letter . There %ras a brief discussion on the letter from Phil Smith , General Manager of Time Warner Cable , in regards to the cable system no longer will be carrying VVVVOR as of January 1 , 19971 . Be James Niefer Letter - RESOLUTION NO, 4: Motion made by Supervisor Valentino, seconded by Councilwoman Harrison that the Chief Fiscal Officer is hereby authorized and directed to reimburse James M. Niefer and Anna D . Niefer, 102 Brandywine Drive, Ithaca, New York 14850, the amount of $217. 00 for water and other damage arising from a sewer line break that was discovered on December 22, 1996, conditional upon receipt of a General Release signed by Mr. and Mrs. Niefer; and be if further RESOLVED, said payment shall be made from the Risk Retention Fund. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO . 13 - CONSIDER RATIFICATION OF APPOINTMENTS BY THE TOWN SUPERVISOR , RESOLUTION NO. 7: Motion made by Councilwoman Grigorov, seconded by Supervisor Valentino that the Town Board of the Town of Ithaca hereby ratifies the appointments of those individuals as listed to the various Town of Ithaca Committee 's made by the Town Supervisor, Catherine Valentino : TOWN BOARD MINUTES 30 JANUARY 13 , 1997 TOWN OF / THA CA Town Supervisor's 9997 Appointments Codes and Ordinances Committee : David Klein, Chair Carolyn Grigorov Mary Russell Eva Hoffmann Herbert Finch Harry Ellsworth Staff Support: John C . Barney, Attorney for the Town Andrew Frost, Director of Building and Zoning Jonathan Kanter, Director of Planning Joan Lent Noteboom, Town Clerk (as needed) Personnel Committee : Catherine Valentino, Chair Edward Conley John P. Wolff Betty Poole Donald Tenkate Staff Support: Judith Drake, Human Resource Specialist Joan Lent Noteboom, Town Clerk/Director of Administrative Services Planning Committee : Carolyn Grigorov, Chair Mary Russell Ellen Z . Harrison Fred Wilcox, M., Planning Board Chair Phillip Zarriello, Conservation Board Chair Staff Support: Jonathan Kanter, Director of Planning Planning Department Employees Public Works Committee : David Klein, Chair Catherine Valentino Edward Conley Staff Support : Fred Noteboom, Town Highway Superintendent Daniel Walker, Director of Engineering Rich Schoch, Parks/Open Space Manager l Y TOWN BOARD MINUTES 31 JANUARY 13 , 1997 175th Historical/Anniversary Celebration Committee : (Follow Up) Joan Lent Noteboom, Chair Catherine Valentino Edward Conley George Frantz Staff Support : Joan Lent Noteboom, Town Clerk Television Franchise Committee : John P. Wolff Staff Support: Joan Lent Noteboom, Town Clerk Hugh Kent, Attorney for the Town (Representative) Information Technology Committee, (Previously Automated Data . Processing Committee : John P. Wolff, Chair Joan Lent Noteboom Mike Ocello . Geri Tierney Gail Kroll Larry Parlett Brian Cutler Staff Support: All Department Heads Interviewing Committee : Appointments during year as needed. Staff Support: Judith Drake, Human Resource Specialist Mary Bryant, Administrative Secretary Metropolitan Planning Organization Policy Committee : Catherine Valentino Alternate : Ellen Harrison Metropolitan Planning Committee : Jonathan Kanter Daniel Walker Staff Support : Planning Department Engineering Department Fred Noteboom, Highway Superintendent Water/Sewer Special District Assessment Review Committee : David Klein, Chair Catherine Valentino TOWN BOARD MINUTES 32 JANUARY 13, 1997 Mary Russell Daniel Walker Jonathan Kanter Mary Bryant Betty Poole Staff Support: Joan Lent Noteboom, Receiver of Taxes Alfred F. Carvill, Secretary to the Supervisor Records Management Advisory Board: Catherine Valentino, Chair John P. Wolff Joan Lent Noteboom, RMO Daniel Walker Mary Bryant Ithaca/Cornell University Transportation Committee. Ellen Harrison John P. Wolff Eva Hoffmann Staff Support : Jonathan Kanter, Director of Planning A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison, aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. AGENDA ITEM NO . 14 = CONSIDER 1997 TOWN BOARD APPOINTMENTS : The Conservation Board will wait until their February meeting to consider appointments of new members to the Conservation Board . RESOLUTION NO. 14 (a) : Motion made by Councilman Klein, seconded by Councilwoman Harrison that the Town Board of the Town of Ithaca hereby appoints Phillip Zarriello to serve as Chair of the Town of Ithaca Conservation Board for a term of office commencing January 1, 1997 through December 31, 199 7. A vote on the resolution resulted as follows : Supervisor Valentino , . aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison, aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. TOWN BOARD MINUTES 33 JANUARY 13 , 1997 There was a brief discussion about the Ethics Board appointments , and if there was any interest from the public . Mr . Niefer will be interviewed for the Zoning Board of Appeals on January 20th . The Agriculture Committee's previous Chair is contacting the members of that Committee to see if they wished to be reappointed . No responses were received for persons to serve on the Joint Youth Commission . There was no responses for membership on the Recreation . Partnership Board . AGENDA ITEM NO. 15 - CONSIDER APPOINTMENT OF THE ATTORNEY FOR THE TOWN FOR 1997 , RESOLUTION NO. 9: Motion made by Supervisor Valentino, seconded by Councilman Conley that the Town Board of the Town of Ithaca hereby agrees to confirm the arrangements discussed and presented for the appointment of the Attorney for the Town, for the year 199 7 as per the letter of understanding presented by John C . Barney, Esq. ; of the firm Barney, Grossman, Roth & Dubow. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison, aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO 16 CONSIDER ACQUISITION OF 1997 CHAMPION GRADER THROUGH NEW YORK STATE BID . RESOLUTION NO : 10: Motion made by Councilman Conley, seconded by Councilman Klein that on the recommendation of the Highway Superintendent the Town Board of the Town of Ithaca does hereby approve the purchase of a new 199 7 Champion Grader through the State Bid at a purchase price of $87, 300 . 00 . Funds for the purchase of the said grader shall be expended from Highway Fund account DB5130 . 2008 A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison, aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO . 17 - DISCUSSION OF SETTLEMENT OF CLAIM RELATED TO BADGER HYDRAULIC EXCAVATOR . TOWN BOARD MINUTES 34 JANUARY 13 , 1997 There was a brief discussion on the 1997 Badger Hydraulic Excavator the Town will be receiving replace the 1996 Badger Hydraulic Excavator that was returned to the company after many problem with the machine . RESOLUTION NO. 11 : Motion made by Supervisor Valentino, seconded by Councilwoman Gngorov that on recommendation of the Highway Superintendent, the Town of Ithaca Town Board does hereby approve the said settlement proposal and appropriate budget . amendment. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. (NOTE : See adopted resolution for expenditure explanation . ) AGENDA ITEM NO. 18 - CONSIDER WIRE TRANSFER AGREEMENT WITH TOMPKINS COUNTY TRUST COMPANY, Supervisor Valentino - The Town used to send bond payments through the mail , but now they are being done through wire transfers . Mrs . Noteboom - Does this also work for the payroll ? Attorney Barney - ."Yes . " RESOLUTION NO. 12o Motion made by Supervisor Valentino, seconded by Councilman Conley that the Town Supervisor is hereby authorized and directed to execute the Funds Transfer Agreement w9h the Tompkins County Trust Company in the form presented to the Town Board with the changes deemed necessary by the Town Supervisor with the advice of the- Attorney for the Town. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. AGENDA ITEM NO. 20 - CONSIDER DESIGNATION OF DELEGATES TO THE ASSOCIATION OF TOWNS OF THE STATE OF NEW YORK 1997 TRAINING SCHOOL & ANNUAL MEETING. RESOLUTION NO, 14: Motion made by Councilman Wofff, seconded by Councilwoman Harriso that the Town Board of the Town of Ithaca hereby appoints Catherine Valentino, Supervisor as th r ' TOWN BOARD MINUTES 33 JANUARY 13 , 1997 Official Delegate; and Carolyn Grigorov, Councilwoman as Alternate Delegate on behalf of the Town of Ithaca at the NYS Association of Towns Annual Meeting . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO . 21 - CONSIDER RESOLUTIONS TO BE CONSIDERED AT THE ASSOCIATION OF TOWNS OF THE STATE OF NEW YORK 1997 TRAINING SCHOOL & ANNUAL MEETING . There was a brief discussion about the sidewalk issues discussed at the November 20 , 1996 Meeting of the Resolutions Committee of the Associations of Towns . Supervisor Valentino will address this issue at the State of New York 1997 Training School & Annual Meeting in New York City on February 16 - February 19 , 1997 . RESOLUTION Now 13: Motion made by Councilman Klein, seconded by Councilman Wolff that the Town Board of the Town of Ithaca provisionally approves the Association of Towns of the State of New York's 9997 resolutions to be presented for consideration at their 9997 Annual Training School & Annual Meeting to be held February 16 - February 19, 1997 in New York City, and, be it further RESOLVED, the Town's Delegate, Catherine Valentino and Alternate Delegate, Carolyn Grigorov are hereby instructed to exercise discretion in voting on the said resolutions based upon any information that maybe provided during the floor discussions of the resolutions at the said Annual Training School & Annual Meeting . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . AGENDA ITEM NO . 22 - CONSIDER RESOLUTION APPROVING AND/OR AUTHORIZING THE FOLLOWING . RESOLUTION NOw 16 (a) - 16 tk) : Motion made Councilman Klein, seconded by Supervisor Valentino that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No . 22 (a ) - 22 (c- 1) , 22 (d) - 22 (e), and 22 (g) - 22 (k) as presented. Consent Agenda Item No . 22 (c-2), No . 22 (c-3) will be considered separately, and No . 22 (f) is removed from consideration . TOWN BOARD MINUTES 36 JANUARY 13 , 1997 ( NOTE : Adopted Consent Item Resolutions are hereto attached . ) A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. CONSENT AGENDA ITEM NO . 22 ( C ) - 1996 TOWN OF ITHACA BUDGET CLOSING ENTRIES Supervisor Valentino - The Accounting Department is in the process of closing the Town 's books for 1996 , and getting the financial reports in place to be sent to the State . When the Annual Report is filed by February 28, 1997 and the closing of the books is completed the auditors will be asked to audit the closed books . Alfred Carvill - The financial statements have some new things added . The General Fund is the most important account that the Board would be interested in . The Fund Balance in the General Operating Fund , at the present time is $ 567 , 000 . 00 . This tells us that the Fund Balance is on target as to the efficiency of the operating revenues and operating expenses in some of the controls that are maintained within that budget . Encumbrances were relatively small , they are not more than six months old . There are some new things the Board will see throughout all of these funds . There be "due to's" and " due from ' s " , account receivables and payables within funds . They act as one fu incurring the expenditure of another fund , or related to a production from another fund . They ar being established as a receivable with another fund reimbursed . Such as , in the General Fund there is $21 , 000 . 00 under receivables from other funds . Those funds are from the Trust and Agency Fund of which $9 , 800 . 00 is for Blue Cross' Blue Shield and other medical group insurance premiums that are in Trust and Agency that the General Fund has already paid and should be paid back. There is $ 12 , 081 . 00 for principal and interest on a loan for the Light District which is to be paid back to the General Fund. The General Fund can not be expected to be burdened with loss of revenue or paying the expenses of another fund . These are some of the highlights in the General Fund , Councilwoman Harrison - Did the Town project $ 567 , 000 . 00 Fund Balance in the General Fund ? Supervisor Valentino - This is higher than what I projected as a Fund Balance . Councilwoman Harrison - How does this relate to what the Board expected? Supervisor Valentino - This one is higher . Mr . Carvill has done a great job in putting things in the right categories in the different accounts . The analysis comes out a little different from what I had , but I am comfortable with the way most of these balances worked out . Mr. Carvill - There are accruals for the end of the year that are recognizing State or County revenu due back to the Town for sponsoring programs throughout the year. Claims for their portion of t TOWN BOARD MINUTES 37 JANUARY 13 , 1997 share were not recorded until the next year, nor treated on a cash basis . They were not reflected properly in the year in which the Town incurred that expense for that grant money or for that aid . That has been taken into account for 1996 . The fourth quarter sales tax money has been appropriately allocated into each of the funds that should receive it . The fourth quarter payment has been recognized as received even though the check will come in February. A positive effect for the Fund Balance is that $ 128 , 000 .00 of extra sales tax money will come into the General Fund . That was more than what was budgeted for . That would have a large impact to the surplus fund balance . The General Part-Town ( B Fund) is projected to close out at $ 352 , 000 . 00 . Councilwoman Harrison - Where does that money show in the financial statement? Mr. Carvill - That number does not show up in this statement because I have not closed the books yet . Under the account 909 fund balance of $458 , 000 . 00 , add operating revenues account 980 ( $ 1 , 000 , 488 . 00 ) , and then deduct account 522 expenditures ( $ 1 , 500 , 000 . 00) . The Fund Balance decreased in 1996 because there has been an excess of expenditures over the anticipated revenues . That will have a negative effect on Fund Balance . Sales tax has all been budgeted for in the Highway DB Fund , so there is no impact to the real property tax rate , but it is all flowing through the General Part-Town B Fund . Revenue can be directly received into the Highway Fund , but not allocated out from Highway DB Fund into General A Fund . All receivables would be entered into the General Fund then delegated into the Highway DB Fund . Supervisor Valentino - Most of the sales tax money goes into the General Part-Town B and Highway DB Funds because that is where we use it to balance budgets . Mr. Carvill - On page 3 , under liability 630 due to other funds . That $ 178 , 000 . 00 is representative of the fourth quarter sales tax money which is to be paid over in February to the Highway Fund when the check comes . The revenues are all accounted for in B Fund , but a portion needs to be counted for in Highway, The cash investment report states that all CD ' s , repurchase or other forms of investment I nstruments do balance . In the Highway Fund ( DB Fund ) , the Fund Balance shows a close out of approximately $ 703 , 000 . 00 . The Water Fund ( F Fund ) will close out to Fund Balance of approximately $ 1 . 1 million . That is a relatively large fund balance . This is probably larger due to the recognition of fourth quarter of monies that are due to the Town from Bolton Point ( $ 137 , 000 . 00 ) . Attorney Barney - Would the Town have problems with the State Comptroller with these Fund Balances ? Mr . Carvill - The Fund Balance is somewhat questionable . Councilwoman Harrison - The Fund Balance is an accumulation over a number of years ? Mr. Carvill - Yes , based on the expenses and revenues received . There are also encumbrances that the Town has going into for the following year . The encumbrances are identified by account 521 . The (A) Fund is carrying $ 80 , 000 . 00 over from 1996 to be added to the 1997 Budget . TOWN BOARD MINUTES 38 JANUARY 13 , 1997 Supervisor Valentino - There are things that the Town needs to do that have not been done . ' Mr. Walker - Part of the reason the Town has a high fund balance is that we deferred capital improvements for a couple years . Part of that was because the Town did not know exactly how much money we had in this fund . Supervisor Valentino - I would like take the Water and Sewer Bonds that have fairly high interest rates , that are close to being paid off and refinance them or pay them off. Mr. Carvill - I am concerned with water and sewer because there is an inner relationship between the two . There is $315 , 000 . 00 from water and sewer billing receipts to be paid over to the Sewer Fund . That is the portion of the unpaid first , second , and third quarters of 1996 and the fourth quarter for water and sewer. The Water Fund is receiving all the money because there is no allocation of the remittance of the water and sewer charge that goes out on the bills . There is no ability to allocate that upon the Town receiving what part is water and sewer until a remittance comes back from Bolton Point to advising the Accounting Department of what that payment allocation is . There is a remedy to that by linking the Accounting Department into the receipt portion of the payment . screen that is used by Bolton Point . We could post it here and not wait for the 15-day delay. Every effort will be made to reconcile the prior quarters and prior periods paid or unpaid receivables . Once these are all balanced , the cash would be transferred immediately. Mr, Walker - The receivables are $484 , 000 . 00 in the Water F Fund , does that include the $ 137 , 000 , for the Master Meter Project , plus the current billings of the water and sewer? Mr. Carvill - The water rent receivables and sewer rent receivables go out together, but the agent for collection is the Water Fund . What I have done is reallocated all of those parts that have been identified as sewer away from the water rent receivables , so the $ 292 , 000 . 00 is the net of real water billings . Councilman Wolff - In order to have a receivable fund for sewer , you subtract what the separation is in that fund? Mr. Carvill - Right , to delineate the art that is actual) water. 9 p Y Councilman Wolff - Is that the heart of the matter to over come the ability to make that separation between the two accounts ? Mr . Carvill - "Yes . " Supervisor Valentino - The Town would need to work with Bolton Point on some of these things . Councilman Wolff - Are there any proposals on how we would go about doing these things? F TOWN BOARD MINUTES 39 JANUARY 13, 1997 Mr . Carvill - A few suggestions have been made to Supervisor Valentino , such as letting the Accounting Department dial through a receipt screen for when payments come in the Town . We could allocate them in the Accounting Department and not wait to transport them by carrier and then post them later . Supervisor Valentino - There has been a lot of redundancy on how the Town deals with water and sewer billings with Bolton Point . It is tedious work and not totally accurate all the time . Mr. Carvill has made some suggestions that the Town might be able to do . Mrs. Noteboom - Bolton Point mails the bills , but the Town Clerk and Deputy Town Clerks receive the payments . We add the stubs and payments and deposit them into the water fund account . Then the stubs are taken to the Accounting Department where they make a spreadsheet of who paid what bill . There is no break down of what is water and what is sewer . That spread sheet takes a lot of staff time . Then the spreadsheet goes to Bolton Point , then they do a break down of the water portion and sewer portion and give us that information a couple of weeks later . Historically , what is water and what is sewer have not balanced . At year end , our auditors would make an adjusting entry for what they thought should have been the physical cash for sewer and for water. The Accounting Department is not sure that Sewer Fund was paid the money from all the quarters that it should have been . Mr. Carvill has gone through the last five quarters and calculated an estimate of what is actually water and what is actually sewer . This is the first time these have even balanced . Mr. Walker - Because of the billing computer software , if payments are not enough to cover the whole bill the sewer would be credited first . Councilman Klein - Having these accounts straightened out and understanding the revenue stream would allow the Town to look at the possibility of using the fund balance for some of the capital projects discussed , or to adjust the rates . Mr . Walker - There are a couple Capital Projects that were held off. Supervisor Valentino - If the Town decided to spend some money on some of these projects or lower the rates , we would feel comfortable with the numbers that we have now to do that . Councilman Wolff - Are we now at a point where we are comfortable with our base line figures? Mrs . Noteboom - I am not comfortable because Mr . Carvill has only been able to go back the last five billing quarters . It was my understanding when John Whitcomb was the Town Supervisor there was some type of adjustment made of approximately $ 230 , 000 . 00 that was not paid back to the sewer . Unfortunately the auditors could not identify it so they made a journal entry to adjust the numbers . Councilman Klein - This is only in the Water fund ? Mrs . Noteboom - There is money in the water fund where it should not be , it should be paid to the TOWN BOARD MINUTES 40 JANUARY 13, 1997 Sewer Fund . There is probably some of it that will not be found . ' Councilman Klein - The money is there , but just in the wrong fund . Mrs . Noteboom - That is correct . RESOLUTION NO, 17. Motion made by Supervisor Valentino, seconded by Councilwoman Grigorov that the Chief Fiscal Officer is hereby authorized and directed to record said budgetary amendment. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. RESOLUTION NO. I& Motion made by Supervisor Valentino, seconded by Councilwoman Russell that the Town Board does hereby authorize and direct the Chief Fiscal Officer to begin and complete the process of closing the Town 's 1996 Financial records. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwom Harrison, aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. AGENDA ITEM NO. 23 - CONSIDER SETTING SPECIAL TOWN BOARD MEETING DATE TO REVIEW 1997 PRIORITY WORK PLANS, RESOLUTION NO. 19; Motion made by Councilman Wolff, seconded by Councilwoman Harrison that the Town Board of the Town of Ithaca does hereby authorize and direct the Town Clerk to advertise fora Special Meeting of the Town Board to be held, February 3, 1997 at 5 :30 p . m ., in order that the Town Board may consider the 199 7 Priority Work Plan for the individual departments within the Town . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. I i TOWN BOARD MINUTES 41 JANUARY 13 , 1997 ADDITIONAL AGENDA ITEM NO . 1 - APPOINTMENT OF DEPUTY TOWN SUPERVISOR , RESOLUTION NO. 20: Motion made by Councilman Klein, seconded by Councilwoman Harrison that the Town Supervisor, w4h approval of the Town Board, hereby appoints Councilwoman Carolyn Grigorov as Deputy Town Supervisor for the year 199 7, and be it further RESOLVED, as Deputy Town Supervisor, Councilwoman Grigorov is hereby afforded all duties and responsibilities of the said position as prescribed in Town Law, General Municipal Law, and the Public Officer's Law of the State of New York. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison, aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. ADDITIONAL AGENDA ITEM NO . 2 - SET PUBLIC HEARING DATE TO CONSIDER AMENDING LOCAL LAW NO, 411989 A " LOCAL LAW REPEALING LOCAL LAW NO . 1A985 AND BY SUCH REPEAL AUTHORIZING THE VETERANS ' EXEMPTION PROVIDED BY SECTION 4584 OF THE REAL PROPERTY TAX LAW" . Mrs . Noteboom - The value cap for a veteran exemption is $ 80 , 000 . 00 . It could be raised to $ 100 , 000 . 00 or $ 120 , 000 . 00 . Councilman Wolff - What does the value cap mean? Mrs. Noteboom - The assessed value of the property. If a veteran owns a piece of property assessed at $ 100 , 000 . 00 , they could be eligible for the veteran exemption for the first $ 80 , 000 . 00 . Supervisor Valentino - What does that exemption mean , the veterans only pay a percentage ? Mrs . Noteboom - The veterans only pay a percentage based on the amount of the assessment . Councilman Conley - Could that decision be made after the hearing ? Attorney Barney - No , because a local law needs to be drafted . Does the Town Board want to increase the Veteran ' s exemption limit from $ 80 , 000 . 00 to either $ 100 , 000 . 00 or $ 120 , 000 . 00 ? Supervisor Valentino - The Town of Ithaca should go $ 120 , 000 . 00 Councilman Wolff - Do you have any idea of how many people in the Town of Ithaca could take advantage of this particular exemption ? TOWN BOARD MINUTES 42 JANUARY 13, 1997 Mrs . Noteboom - There are quite a few. Councilman Conley - Would that increase the tax burden to the rest of the people ? Mrs . Noteboom - Yes , it does . Supervisor Valentino - Could the Board amend the amount at the hearing or would that require another hearing ? Attorney Barney - It would require another meeting . Mrs. Noteboom - If the Town Board does not want to change the $ 80 , 000 . 00 , then it should be left the way it is. If the Town Board wants to increase the level , then the resolution would need to be passed no later than March 1 , 19970 Councilwoman Harrison - Does the Town currently have a veteran exemption ? Mrs . Noteboom - Yes . It allows the value cap of $ 80 , 000 . 00 , which is by State Law . Councilwoman Harrison - That is not based on need ? Mrs . Noteboom - "No . " Supervisor Valentino - Is the Town under a time limit to set this ? Mrs . Noteboom - The Board would need to set the public hearing tonight if they want to raise the amount . Councilwoman Harrison - If the Board does not want to raise the amount then the Board does not have to do anything ? Mrs . Noteboom - That is correct . Attorney Barney - I will draft a statue that goes to $ 120 , 000 . 00 , and get more information on a sliding scale for the Board to look at . If the Board does not want to adopt it , then it would stay the way it is . Councilman Conley - The Board would be authorizing the public hearing now, but we would have a chance to discuss this further before the time is set ? Mrs. Noteboom - The Board would just be calling for a public hearing to discuss this . Attorney Barney needs to draft a local law. Supervisor Valentino - How many Board Members would like to leave the amount at $ 80 , 000 . 00 ? TOWN BOARD MINUTES 43 JANUARY 13, 1997 The Town Board members made an informal consensus to wait until next year to further discuss the possibility of raising the veteran exemption amount to $ 120 , 000 . 00 . ADDITIONAL AGENDA ITEM NO . 3 - SET PUBLIC HEARING DATE TO CONSIDER AMENDING LOCAL LAW NO , 1 -1996 , A " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF . AGE OR OVER " . The Town Board had a brief discussion on Local Law No . 1 - 1996 , increasing the partial tax exemption for real property owned by persons with limited incomes who are 65 years of age or over. RESOLUTION NO. 21 : Motion made by Councilwoman Harrison, seconded by Councilman Conley that the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular Town Board meeting on February 10, 1997 at 6: 15 p . m . in order that the Town Board may consider amending Local Law No . 411989, a 'LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOME WHO ARE 65 YEARS OF AGE OR OVER A vote on the resolution resulted as follows : Supervisor Valentino , aye ; CounciNvoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. AGENDA ITEM NO . 24 = ADJOURNMENT . As there was no further business to come before the Town Board a motion was made by Councilwoman Harrison , seconded by Councilman Conley to adjourn . Motion carried unanimously. Supervisor Valentino adjourned the meeting at 10 : 05 p . m . Respectfully submitted , Joan Lent Noteboom , Town Clerk/ Director of Administrative Services *" SPECIAL MEETING - FEBRUARY 3 , 1997 at 5 : 30 p . m . *"" Next Regular Meeting - February 10 , 1997 at 5 : 30 p . m . **" Minutes Transcribed by Deborah Kelley . OF 1 r __ a TOWN OF ITHACA 2104$ 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 3 Town Officials 1996 Annual Reports T Resolution No . 1 WHEREAS , the following elected and appointed officials of the Town of Ithaca have presented their 1996 ANNUAL REPORTS to the Town Board for review and approval ; and WHEREAS , the Town Board has reviewed and accepted the said 1996 ANNUAL REPORTS for filing by the Town Clerk ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby accept and approve for permanent filing by the Town Clerk the 1996 ANNUAL REPORTS of the following elected and appointed officials . Town Supervisor Town Clerk/Director of Administrative Services Town Highway Superintendent Director of Engineering Director of Planning Director of Building/Zoning MOVED : Councilman Conley SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 0... J.':k A&"' - Joan Lent Noteboom , Town Clerk TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 4 Town Justices' 1996 Annual Reports Resolution No . 2 WHEREAS , Town Justice , Clarence Larkin and Town Justice , Raymond Bordoni have presented their 1996 Annual Reports to the Town Board as required by Town Law; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby accepts for filing by the Town Clerk the Annual Reports of Town Justice , Clarence Larkin and Town Justice , Raymond Bordoni for the year 1996 . MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk OFIp TOWN OF ITHACA �,� zi 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /13/97 Agenda Item No , 5 Approval Terms of Agreement for the Recreation Partnership Resolution No . 3 BE IT RESOLVED , the Town Supervisor is hereby authorized and directed to enter into and execute the Terms of Agreement for the Recreation Partnership . Said agreement shall be for the period of January 1 , 1997 to December 31 , 1999 , The Town of Ithaca' s contribution for participation in the Recreation Partnership shall be $ 160 , 000 per year. MOVED : Councilwoman Russell SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk i �zy OF 1 P� 9 TOWN OF ITHACA 2104~� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /13/97 Agenda Item No . 8 (b) James Niefer - Reimbursement Sewer Damage Claim Resolution No . 4 BE IT RESOLVED , the Chief Fiscal Officer is hereby authorized and directed to reimburse James M . Niefer and Anna D . Niefer , 102 Brandywine Drive , Ithaca , New York, 14850 the amount of $217 . 00 for water and other damage arising from a sewer line break that was discovered on December 22 , 1996 , conditional upon receipt of a General Release signed by Mr. and Mrs . Niefer; and be it further RESOLVED , said payment shall be made from the Risk Retention Fund . MOVED : Supervisor Valentino SECONDED : Councilwoman . Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : January 13 , 1997 CL, J Joan Lent Noteboom , Town Clerk i OF 1P _ TOWN OF ITHACA ,�,� 2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 10 Conceptual Support of Sidewalks Cornell University Lake Source Cooling Project Resolution No . 5 BE IT RESOLVED , that the Town Board of the Town of Ithaca expresses their support of the idea of having a sidewalk constructed as part of the Cornell University Lake Source Cooling Project ; and be it further RESOLVED , the Town Board supports the concept of the responsibility for that sidewalk , once it is constructed , being turned over to entities other than the State of New York with the reservation that the Town of Ithaca needs to have the maintenance and liability responsibilities agreed upon with the Ithaca School District and other adjacent landowners should the project proceed , subject to a design that the Town Board is satisfied with . MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman , Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 � -CLVVIT4 Joan Lent Noteboom , Town Clerk �1y OF 1p __ a TOWN OF ITHACA � 2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 12 Concept Approval Affordable Housing Resolution No . 6 BE IT RESOLVED , the Town Supervisor is hereby authorized and directed to write a letter to the Conifer Realty Corporation expressing the Town Board ' s support of the concept of affordable housing for middle and lower income persons . MOVED : Councilwoman Harrison SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried . ** Councilman Klein was not present during the vote as he had excused himself from any discussion of this item for a potential conflict of interest . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk t a �Zy OF 1 r 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 13 Ratification of Supervisor's - Committee Appointments Resolution No , 7 BE IT RESOLVED , the Town Board of the Town of Ithaca hereby ratifies the appointments of those individuals as listed to the various Town of Ithaca Committee ' s made by the Town Supervisor , Catherine Valentino : TOWN OF ITHACA Town Supervisor' s 1997 Appointments Codes and Ordinances Committee : David Klein , Chair Carolyn Grigorov Mary Russell Eva Hoffmann Herbert Finch Harry Ellsworth Staff Support : John C . Barney , Attorney for the Town Andrew Frost , Director of Building and Zoning Jonathan Kanter, Director of Planning Joan Lent Noteboom , Town Clerk (as needed) Personnel Committee : Catherine Valentino , Chair Edward Conley John P . Wolff Betty Poole Donald Tenkate Staff Support: Judith Drake , Human Resource Specialist Joan Lent Noteboom , Town Clerk/Director Administrative Services t � . TB Mtg . 1 / 13/97 Agenda No . 13 Res , No . 7 Page 2 . Planning_Committee : Carolyn Grigorov, Chair Mary Russell Ellen Z . Harrison Fred Wilcox, III . , Planning Board Chair Phillip Zarriello , Conservation Board Chair Staff Support : Jonathan Kanter, Director of Planning Planning Department Employees Public Works Committee : David Klein , Chair Catherine Valentino Edward Conley Staff Support : Fred Noteboom , Town Highway Superintendent Rich Schoch , Parks/Open Space Manager Daniel Walker , Town Engineer 175th Historical/Anniversary Celebration Committee : ( Follow Up) Joan Lent Noteboom , Chair Catherine Valentino Edward Conley George Frantz Staff Support : Joan Lent Noteboom , Town Clerk Television Franchise Committee : John P . Wolff Staff Support : Joan Lent Noteboom , Town Clerk Hugh Kent , Attorney for the 'Town ( Representative) Informational Technology Committee ( Previously Automated Data Processing Committeel : John P . Wolff, Chair Joan Lent Noteboom Mike Ocello Geri Tierney Gail Kroll Larry Parlett Brian Cutler Staff Support: All Department Heads 1 TB Mtg , 1 /13/97 Agenda No . 13 Res . No . 7 Page 3 . Interviewing Committee : Appointments during year as needed . Staff Support: Judith Drake , Human Resource Specialist Mary Bryant, Administrative Assistant Metropolitan Planning Organization Policy Committee : Catherine Valentino Alternate : Ellen Harrison Metropolitan Planning Organization Committee : Jonathan Kanter Daniel Walker Staff Support : Planning Department Engineering Department Fred Noteboom , Highway Superintendent Water/Sewer Special District Assessment Review Committee • David Klein , Chair Catherine Valentino Mary Russell Daniel Walker Jonathan Kanter Mary Bryant Betty Poole Staff Support : Joan Lent Noteboom , Receiver of Taxes Alfred F . Carvill , Secretary to the Supervisor Records Management Advisory Board : Catherine Valentino , Chair John P . Wolff Joan Lent Noteboom , RMO Daniel Walker Mary Bryant Ithaca/Cornell Transportation Committee : Ellen Harrison John Wolff Eva Hoffmann Staff Support: Jonathan Kanter, Director of Planning i t e TB Mtg , Agenda No . 13 Res , No , 7 Page 4 . MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk i 4�Zy OF 1p 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 14 (a) Appointment 1997 Conservation Board Chair Resolution No . 8 BE IT RESOLVED , the Town Board of the Town of Ithaca hereby appoints Phillip Zarriello to serve as Chair of the Town of Ithaca Conservation Board for a term of office commencing January 1 , '1997 through December 31 , 19970 MOVED : Councilman Klein SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk i �1y OF 1T� TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 15 Arrangements for. Town Legal Counsel Resolution No , 9 BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby agrees to confirm the arrangements discussed and presented for the appointment of the Attorney for the Town , for the year 1997 as per the attached letter of understanding as presented by John C . Barney, Esq . ; of the firm Barney, Grossman , Roth & DuBow. MOVED : Supervisor Valentino SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 In Joan Lent Noteboom , Town Clerk �1y OF 1 P� TOWN OF ITHACA ,�� 2104$ 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 16 Acquisition of 1997 Champion Grader - NYS Bid Resolution No . 10 WHEREAS , the Town of Ithaca Highway Department' s grader is scheduled to be replaced in 1997 ; and WHEREAS , the acquisition of a grader was budgeted for by the Highway Superintendent in the 1997 Highway Fund Budget ; and WHEREAS , the Highway Superintendent has reviewed the New York State Bid and feels that the Town of Ithaca will benefit from the acquisition of a Champion Grader that is on the New York State Bid ; now therefore be it RESOLVED , on the recommendation of the Highway Superintendent the Town Board of the Town of Ithaca does hereby approve the purchase of a new 1997 Champion Grader through the New York State Bid at a purchase price of $87 , 300 . Funds for the purchase of the said grader shall be expended from Highway Fund account D135130 . 200 . MOVED : Councilman Conley SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk OF 1 T� TOWN OF ITHACA ,t,� 2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 17 Proposal Highway Equipment Settlement = Badger Corporation Resolution No . 11 WHEREAS , in February 1996 , the Town of Ithaca purchased a Badger Model No , 450 Hydraulic Excavator ; and WHEREAS , the Town of Ithaca Highway Department has experienced faulty operations and mechanical problems with this piece of machinery from the first day the equipment was put to use , at great inconvenience and expense to the Town ; and WHEREAS , the Town of Ithaca has contemplated litigation against the Badger Corporation because of the defects .in the equipment ; and WHEREAS , Badger Corporation has made an offer in settlement of the potential claims by the Town to provide a replacement and more expensive unit with a proven history of quality performance as follows : Provide one ( 1 ) new 1997 Badger Model 460 , 6x4 truck mounted telescopic boom hydraulic excavator with the same levels of equipment as originally supplied on the previously purchased 1996 Badger Model 450 in exchange for the defective Model 450 at a cost to the Town of $8 , 500 . 00 (which represents a discount of approximately $ 10 , 000 from the generally available price) together with a new warranty from the date of delivery of the new machine of the same terms as the warranty on the previously purchased unit ; and WHEREAS , the Town Highway Superintendent finds this settlement proposal an acceptable arrangement and recommends the expenditures of $8 , 500 . 00 from the Highway Fund , DB5130 . 200 account amending the budget line item from Capital Reserve to accomplish the settlement ; now therefore be it RESOLVED , that on the recommendation of the Highway Superintendent , the Town Board of the Town of Ithaca does hereby approve the said settlement proposal and the appropriate budget amendment . TB Mtg . 1 / 13/97 Agenda Item No , 17 Page 2 . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk �zy OF 1p X99 TOWN OF ITHACA 21 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /13/97 Agenda Item No . 18 Wire Transfer Agreement with Tompkins County Trust Company Resolution No . 12 BE IT RESOLVED , the Town Supervisor is hereby authorized and directed to execute the Funds Transfer Agreement with the Tompkins County Trust Company in the form presented to the Town Board with the changes deemed necessary by the Town Supervisor with the advice of the Attorney for the Town . MOVED : Supervisor Valentino SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : January 13 , 1997 Q., L'q:7- -VAI" Joan Lent Noteboom , Town Clerk ly OF Ir TOWN OF ITHACA 21 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No. 19 Participation Ithaca Area Waste Water Treatment Facility Capital Improvements Resolution No . 13 BE IT RESOLVED , the Town Board does hereby authorize and direct the Town Supervisor to enter into an agreement with the City of Ithaca and the Town of Dryden to participate in the Ithaca Area Waste Water Treatment Facility Capital Improvements . The said agreement shall substantially follow the agreement set forth but will reserve for the Town of Ithaca at least 4 . 8 MGD , establish an agreement among the partners to that effect , and allow the Town of Ithaca to buy the extra . 58 MGD ; and be it further RESOLVED , the Town Supervisor is further directed to make any changes and modifications to the said agreement during the course of negotiations with the City of Ithaca and the Town of Dryden as deemed necessary with the advice of the Attorney for the Town . MOVED : Councilwoman Harrison SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk r OFIr TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 20 Official Delegate and Alternate Delegate NYS Association of Towns Annual Meeting Resolution No . 14 WHEREAS , the NYS Association of Towns Annual Meeting will be held on February 16- 19 , 1997 in New York City; and WHEREAS , the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at the said meeting ; and WHEREAS , it is necessary for the Town Board to appoint an Official Delegate and Alternate Delegate who have voting rights on behalf of the Town of Ithaca at the said meeting ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby appoints Catherine Valentino , Supervisor as the Official Delegate ; and Carolyn Grigorov, Councilwoman as Alternate Delegate on behalf of the Town of Ithaca at the NYS Association of Towns Annual Meeting . MOVED : Councilman Wolff SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk �zy OF 1 r TOWN OF ITHA, CA 21 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 21 Association of Towns 1997 Resolutions Resolution No , 15 BE IT RESOLVED , that the Town Board of the Town of Ithaca provisionally approves the Association of Towns of the State of New York's 1997 resolutions to be presented for consideration at their 1997 Annual Training School & Annual Meeting to be held February 16 = February 19 , 1997 in New York City, and ; be it further RESOLVED , the Town ' s Delegate , Catherine Valentino and Alternate Delegate , Carolyn Grigorov are hereby instructed to exercise discretion in voting on the said resolutions based upon any information that may be provided during the floor discussions of the resolutions at the said Annual Training School & Annual Meeting , MOVED : Councilman Klein SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Q,,�LA- / Lt&, Joan Lent Noteboom , Town Clerk OF 1p _ 9 TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273- 1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 /13/97 Agenda Item No, 22 (a) -22 (k) Consent Agenda Items Resolution No . 16 (a) - 16 (k) BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No . 22 (a)-22 (c- 1 ) , 22 (d)-22 (e) , and 22 (g ) =22 ( k) as presented . Consent Agenda Item No. 22 (c-2) , No . 22 (c-3) will be considered separately, and 22 (f) is removed from consideration . MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk OF 1P 9 TOWN OF ITHACA 214 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y 0 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 22 (a) Approval Town Board Meeting Minutes Resolution No . 16 (a) WHEREAS , the Town Clerk has presented the Town Board Meeting Minutes for the close out meeting held on December 31 , 1996 to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed and approved the minutes for the said meeting on December 31 , 1996 ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve and adopt the minutes for the regular meeting held December 31 , 1996 as the official minutes for the said MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk S _ a TOWN OF ITHACA ,p� 1210�� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No , 22 (b) Town of Ithaca Warrants Resolution No . 16 (b) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Ithaca Town Board hereby authorizes the payment of the said vouchers . General Townwide Fund Vouchers : No . 764-817 , $ 18 , 022 . 57 . General Outside Village Fund Vouchers : No . 313- 336 , $ 19 , 045 . 70 . Highway Fund Vouchers : No . 456-489 , $35 , 971 . 67 . Water Fund Vouchers : No. 180- 189 , $3129145 . 96 . Sewer Fund Vouchers : No . 200-206 , $25868 . 33 . Special Lighting District Vouchers : No . 35 - 37 , $ 1 , 146088 . MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13, 1997 Joan Lent Noteboom , Town Clerk fly OF 1p F a TOWN OF ITHACA 1 126 EAST SENECA STREET, ITHACA , N . Y. 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 22 (c- 1 ) 1997 Budget Amendment - Building/Zoning Computer Software Resolution No . 16 (c- 1 ) WHEREAS , the Building/Zoning Department has shown the need to acquire appropriate computer software providing automated access to the New York State Uniform Fire Prevention and Building Code ; and WHEREAS , in assessing this need the Town Building/Zoning Department has selected software that is being uniformly used throughout New York State and other local governments . This software is marketed by Intermedia Design Systems , Inc. The cost of this software is $ 1 , 208 . 00 ; and WHEREAS , the acquisition requires the proper budgetary appropriation in the 1997 budget : To : 68010 . 405 Zoning - Office Supplies $ 1 , 208800 From : B599 Appropriated Fund Balance $ 1 , 208 . 00 NOW THEREFORE BE 1T , RESOLVED , that the Town Board of the Town of Ithaca approves said appropriation for the sole purpose of purchasing this software , and be it further RESOLVED , that the Chief Fiscal Officer is authorized and directed to record the said budget amendment to the financial accounting records of the Town of Ithaca for 1997 . MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk fly OF IT� TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 / 13/97 Agenda Item No . 22 (d) Bolton Point Warrants Resolution No . 16 (d ) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment ; and WHEREAS , the said vouchers have been audited for payment by the said Town Board ; now therefore be it RESOLVED , that the Town Board hereby authorizes the payment of , the said vouchers . Operating Fund Vouchers : No . 1547= 1623 , $ 151 , 455 . 240 Capital Projects Fund Vouchers : No . 43 , $ 123 , 585 . 30 . MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk a �Zy OF 1T�y _ 9 TOWN OF ITHACA �� 2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 22 (e) Quarterly Investment Report : 10/ 1 /96- 12/31 /96 Resolution No . 16 (e) WHEREAS , the Quarterly Investment Report for the months October 1 , 1996 through December 31 , 1996 has been presented to the Town Board for their review; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca hereby approves and adopts the said report as the official Quarterly Investment Report for the Town of Ithaca for the period October 1 , 1996 through December 31 , 1996 , MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk Agenda No , 22 (e) Town of Ithaca Quarterly Investment Report Ending : December 31 , 1996 Town Hall : Certificates of Deposits , (CD) Savings Account , (SA) (CD) Maturity Date : 6/21 /97 Amount : $208 , 444 . 05 Interest Rate : 5 . 35% ( CD) 2/4/97 6002000 . 00 5 . 30% ( CD ) 3/31 /97 513 , 000 . 00 5 . 50% (CD) 2/4/97 80 , 000. 00 4. 50% (SA) . 164 , 189 . 35'' 3 . 25% $ 1 , 565 , 633 , 40 Sewer Fund : (CD) Maturity Date : 1 / 15/97 Amount : $403 , 599 . 98 Interest Rate : 5 . 15 % Water Fund : (CD ) Maturity Date : 1 /15/97 Amount : $454 , 049 . 00 Interest Rate : 5 . 15 % Highway Fund : ( CD) Maturity Date : 3/31 /97 Amount : $ 100 , 000 . 00 Interest Rate : 5 . 50% General Outside Village : (CD) Maturity Date : 1 /27/97 Amount : $226, 680 . 11 Interest Rate : 5 . 15% TOTAL: $2 , 749 , 962 . 49 * Estimated Interest i OF 1 T� F 9 TOWN OF ITHACA 214 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y 0 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273. 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 22 (g ) Agreement for the Expenditures of Highway Monies Resolution No . 16 (g ) WHEREAS , pursuant to the provisions of Section 284 of the Highway law the Town Board is required to enter into an agreement with the Highway Superintendent outlining the expense of monies levied and collected in the Town for the repair and improvement of highways , and for monies received from the State of New York for State Aid for the repair and improvements of highways ; and WHEREAS , the Town of Ithaca Highway Superintendent and the Public Works Committee have scheduled and defined the general repairs and road improvements to be completed with these funds in 1997 ; and WHEREAS , the Town Board of the Town of Ithaca wishes to comply with Town Law and the requirements of the State of New York ; now therefore be it RESOLVED , that the Town Board does hereby approve and adopt the attached "Agreement for the Expenditure of Highway Monies" , for the year 1997 , including the schedule and definition of the general repairs and permanent improvements to be competed as prepared by the Highway Superintendent and the Public Works Committee . MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Qa��2 J��+ wct Joan Lent Noteboom , Town Clerk Agenda Item 22g AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES AGREEMENT between the Town Highway Superintendent of the Town of Ithaca, Tompkins County, New York and the undersigned members of the Town Board. Pursuant to the provisions of Section 284 of the Highway Law, we agree that moneys levied and collected in the Town for the repair and improvement of highways , and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows : 1 . GENERAL REPAIRS . The sum of $ 93 ,000 shall be set aside to be expended for primary work and general repairs upon 9 . 5 miles of town highways , including sluices, culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof. 2 . PERMANENT IMPROVEMENTS . The following sums shall be set aside to be expended for the permanent improvement of town highways upon 1 . 71 miles of Town Highway, including paving, guide rails, etc. (A) On Pennsylvania Avenue, commencing at Kendall Avenue and leading to the dead end, a distance of . 56 miles , there shall be expended not over the sum of $ 55 ,000 . (B) On Kendall Avenue , commencing at Pennsylvania Avenue and leading to the dead end, a distance of . 42 miles , there shall be expended not over the sum of $ 40,000 . (C) On Burns Way, commencing at Burns Road and leading to the dead end, a distance of . 13 miles, there shall be expended not over the sum of $ 12 ,000. (D) On West King Road, commencing at top of the hill and leading to Route 96B , a distance of .60 miles, there shall be expended not over the sum of $ 65 ,000 . Executed in duplicate this 13 day of January 1997 . Supervisor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson Town Highway Superintendent NOTE: This Agreement should be signed in duplicate by a majority of the members of the Town Board and by the Town Highway Superintendent . One copy must be filed in the Town Clerk ' s office and one in the County Superintendent ' s office. THIS FORM NO LONGER HAS TO BE SIGNED BY THE COUNTYSUPERINTENDENT (1994). COPIES DO NOT HAVE TO BE FILED INALBANY. I OF 171 F _ a TOWN OF ITHACA 21044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No , 22 (h ) Records Management Disposition Listing Resolution No . 16 ( h ) WHEREAS , the Town of Ithaca has completed the inventory phase of the Records Management Program as outlined by the State Archives and Records Administration (SARA) ; and WHEREAS , the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the Records Retention and Disposition Schedule MU - 1 ; and WHEREAS , the Supervisor, Town Clerk, and Department Heads shall review and approve disposition of said records before disposition ; now therefore be it RESOLVED , the Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA . MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk i "7 0 'TJwwww0717www �Jr'J �'] OH O H (D ro ro N H ►� H H F✓ F✓ ro ro ro rt n n nrorororororororonnFS H t-' O H O M N- n ro z n n ,%7wrowxxzpoddd . o o H- a ::' 'U H- ro n o 0 0 "7 CO H n h Fh FS p p o O cn p H- k2 iQ W ,tom N N W p n h W (D h O h W X � h rt rt cD � 0 n >C ro n ro ro rt O ro � H- n ti �o � ko ko ko to o o tT n h ,-6 C'7 'Z7 H• ct x �j k< F-• Q7 0 �: ' F" O W O AI O N 0) . (D LR to N (D rt (D H (D F-j F✓ (n F✓ rt (n 0 w C7 n n � He H• H• H• He He "0 to N a rr Q. 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Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 22 ( i ) Abolition of Position of Assistant Building Inspector Resolution No , 16 ( i) WHEREAS , the Town Supervisor and the Town Board have determined that the classification and position of the Assistant Building Inspector in the Zoning Department is no longer needed ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby abolish the Civil Service Classification of Assistant Building Inspector in the Zoning Department effective January 1 , 1997 , MOVED : Councilman Klein SECONDED: Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 0� Joan Lent Noteboom , Town Clerk OF 1P 9 TOWN OF ITHACA 21 EAST SENECA STREET , ITHACA , N . Y . 14850 10 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No , 22 (j) Creation of Civil Service Classification Resolution No . 16 (j) WHEREAS , the Town of Ithaca established compliance under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with applicable Civil Service laws , rules and regulations ; and WHEREAS , one regulation of Civil Service law is the creation of positions with approved job descriptions before appointment ; now therefore be it RESOLVED , that the Town Board establishes the following position in accordance with the applicable New York State and Tompkins County Civil Service classification rules : 1 . The following position is established and is a position in the competitive class pursuant to Section 44 of the Civil Service Law: (a) One Assistant Zoning Officer and Building Inspector. and be it further RESOLVED , the Town Board does hereby approve the attached job description for the said position ; and be it further RESOLVED , that the Town Clerk and other Town officers are requested and directed to forward a copy of this resolution to the Tompkins County Personnel Office for processing by said office to obtain certification of the position as set forth . MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk fly OF 1T� ti 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /13/97 Agenda Item No . 22 ( k) Appointment Assistant Zoning Officer and Building Inspector Resolution No . 16 ( k) WHEREAS , there is a vacancy in the position of the full-time Assistant Zoning Officer and Building Inspector; and WHEREAS , the Selection Committee interviewed candidates from the solicitation process as there was no civil service eligibility list ; and , WHEREAS , the Selection Committee feels Brian Cutler possesses the necessary skills and experience to satisfactorily perform the duties of this position ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the appointment of Brian Cutler as full time Assistant Zoning Officer and Building Inspector at 37 . 5 hours per week , charged to account 88010 . 100 retroactive to January 6 , 1997 . Per civil service requirement this is a provisional appointment pending successful completion of the next civil service examination for said position ; and be it further RESOLVED , the salary for the said position shall be approximately $27 , 500 , with an hourly rate of $ 14 . 10 . Full time benefits apply. MOVED : Councilman Klein SECONDED : Councilwoman Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 CL" L-1, �fl' Joan Lent Noteboom , Town Clerk fly OF I r _ 9 TOWN OF ITHACA 21 044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 22 (c-2) 1996 Budget Transfer Resolution No . 17 WHEREAS , the Accounting Department has completed a final review of budgeted revenues and appropriations of all operating funds for the year ending December 31 , 1996 . This review has disclosed the need to amend the 1996 Water Fund estimated revenues and appropriations ; and WHEREAS , the following budget amendment needs to be recorded before closing the accounting/financial records of the Water Fund : Water Fund : Debit - F510 Estimated Revenues $93 , 653 . 01 F2142 Metered Water Sales $67 , 273 . 09 F2146 Water Service Surcharge $26 , 379 . 92 Credit - F960 Appropriations $93 , 653 . 01 F8350 . 472 Bolton Point Water Charges $93 , 653 . 01 and , WHEREAS , based on this finding the Accounting Department is presenting this budgetary amendment to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed and approved the said amendment ; now therefore be it RESOLVED , the Chief Fiscal Officer is hereby authorized and directed to record said budgetary amendment . f i TB Mtg . 1 / 13/97 Agenda Item No . 22 (c-2) Resolution No . 17 Page 2 . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk �1y OF 1p a TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No , 22 (c-3) Official Authorization to Close 1996 Town Budgets Resolution No . 18 WHEREAS , the Accounting Department is providing the pre-closing financial reports for all Town Operating Funds for the year ending December 31 , 1996 ; and WHEREAS , all necessary budget transfers , as identified , for over expended appropriations , reasonable revenue and expense accruals , and other standard year end entries in compliance with General Accepted Accounting Principles , and in conformance with the New York State Comptroller' s Office have been recorded ; and WHEREAS , the Chief Fiscal Officer has reviewed these pre- closing financials and seeks the recommendations , direction , and authorization from the Town Board to officially begin the closing process of the Town ' s 1996 Financial Records , and WHEREAS , the Town Board has reviewed and considered these financial reportings ; now therefore be it RESOLVED , the Town Board does hereby authorize and direct the Chief Fiscal Officer to begin and complete the process of closing the Town ' s 41996 Financial Records , MOVED : Supervisor Valentino SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk �1y OF I r _ 9 TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Agenda Item No . 23 Special Town Board Meeting Date = 1997 Priority Work Plans Resolution No . 19 BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct the Town Clerk to advertise for a Special Meeting of the Town Board to be held , February 3 , 1997 at 5 : 30 p . m . , in order that the Town Board may consider the 1997 Priority Work Plan for the individual departments within the Town . MOVED : Councilman Wolff SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk OF I r F a TOWN OF ITHACA 214 126 EAST SENECA STREET , ITHACA , N . Y . 14850 40:1 Y 0 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Additional Agenda Item No , 1 Appointment = Deputy Town Supervisor Resolution No , 20 BE IT RESOLVED , the Town Supervisor , with approval of the Town Board , hereby appoints Councilwoman Carolyn Grigorov as Deputy Town Supervisor for the year 1997 ; and be it further RESOLVED , as Deputy Supervisor, Councilwoman Grigorov is hereby afforded all duties and responsibilities of the said position as prescribed in Town Law, General Municipal Law, and the Public Officer' s Law of the State of New York, MOVED : Councilman Klein SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . DATED : January 13 , 1997 Qa!2S! Joan Lent Noteboom , Town Clerk OF 1p TOWN OF ITHACA ,�� �04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 / 13/97 Additional Agenda Item No , 3 Public Hearing Date - Partial Tax Exemption Property Owners With Limited Incomes 65 Years of Age or Over Resolution No . 21 BE IT RESOLVED , the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the next regular Town Board meeting on February 101 1997 at 6 : 15 p . m . in order that the Town Board may consider amending Local Law No . 4/ 1989 , a " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER" . MOVED : Councilwoman Harrison SECONDED : Councilman Conley Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . DATED : January 13 , 1997 Joan Lent Noteboom , Town Clerk i OF1r TOWN OF ITHACA ,�� n 04� 126 EAST SENECA STREET, ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 TOWN BOARD MEETING January 13 , 1997 5 : 30 p. m . AGENDA 1 . Call to Order. 2 . Pledge of Allegiance . 3 , 1996 Year End Report of Town Officials : a . Director of Engineering . b . Town Highway Superintendent . c . Director of Planning . d . Director of Building and Zoning . e . Town Clerk/Director of Administrative Services . 4 . Consider acceptance of 1996 Town Justices ' Annual Reports . 5 , 1996 Final Report of Town Committees . 6 . Report of Tompkins County Board of Representatives . 7 . Report of Fire Commissioners . 8 . Review of Correspondence : a . Time Warner Cable 9 . 6 : 00 p. m . = PERSONS TO BE HEARD. 10 . 6 : 15 p. m . = Consider Cornell University Lake Source Cooling Project, 11 . 6 : 30 p . m . - Consider resolution from the Citizens to Save Our Parks regarding the proposed transfer of the City of Ithaca owned Festival Lands and Parcel B to the Fingerlakes Region Office of Parks , Recreation , and Historic Preservation . TB Agenda - 1 / 13/97 Page 2 . 12 . 7 : 00 p . m . - Preliminary presentation of possible rezoning on Mecklenburg Road . 13 . Consider ratification of appointments by the Town Supervisor. 14 , Consider 1997 Town Board appointments : n a . Conservation Board Chair. b . Conservation Board - (3 Seats) . c . Ethics Board Chair. d . Ethics Board - (2 Seats) . e . Zoning Board of Appeals - ( 1 Seat) . f . Agriculture Committee - (4 Seats) . g . Joint Youth Commission - (2 Seats) . h . Recreation Partnership Board - ( 1 Seat) . 15 . Consider appointment of the Attorney for the Town for 1997 . 16 . Consider acquisition of 1997 Champion Grader through New York State Bid . 17 . Discussion of settlement of claim related to Badger Hydraulic Excavator, 18 , Consider Wire Transfer Agreement with Tompkins County Trust Company. 19 . Consider participation in the Ithaca Area Waste Water Treatment Facility capital improvements . 20 . Consider designation of delegates to the Association of Towns of the State of New York 1997 Training School & Annual Meeting . 21 . Consider resolutions to be considered at the Association of Towns of the State of New York 1997 Training School & Annual Meeting , 22 . Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 12/31 /96 . b . TOWN OF ITHACA WARRANTS . c . 1996 Town of Ithaca Budget Closing Entries . d . BOLTON POINT WARRANTS . e . Quarterly Investment Report . f . Bolton Point 1996 Year End Budget Amendment . g . Agreement for the expenditures of highway monies . TB Agenda 1 / 13/97 Page 3 . 22 . Consent Agenda Items - Cont'd : h . Records Management Disposition Listing . i . Elimination of Assistant Building Inspector Position . j . Creation of Assistant Zoning Officer/Building Inspector Position . k . Appointment Assistant Zoning Officer/Building Inspector Position . 23 . Consider setting special Town Board meeting date to review 1997 Priority Work Plans . 24, Consider ADJOURNMENT. OFIr TOWN OF ITHACA zi o4� 126 EAST SENECA STREET, ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 / 13/97 Additional Agenda Items 1 . Appointment of Deputy Town Supervisor. 2 . Set public hearing date to consider amending Local Law No . 4/ 1989 , a " LOCAL LAW REPEALING LOCAL LAW NO . 1 - 1985 AND BY SUCH REPEAL AUTHORIZING THE VETERANS' EXEMPTION PROVIDED BY SECTION 458=A OF THE REAL PROPERTY TAX LAW' . 3 . Set public hearing date to consider amending Local Law No . 1 = 1996 , a " LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER r Town Engineer ' s Annual Report to the Town Board for 1996 1996 was a busy year for the Town Engineering Department with an emphasis based on developing a strong maintenance and engineering support program for town facilities . The working resources of the department were improved with an upgraded workstation for AUTOCAD and the Cybernet water modeling software . The new ArcView Geographic Information System has been installed and plans for utilization of the system for managing the town ' s infrastructure are being implemented . The addition of a network for sharing of files and printers has improved efficiency within the Department . Progress in records management and data processing capabilities continued and significant progress is anticipated in 1997 . The department staff totals 6 , including the Town Engineer , . Assistant Town Engineer , Assistant to the Town Engineer , Water and Sewer Maintenance Supervisor , Engineering Technician and Administrative Secretary . Along with maintenance of the water and sewer facilities the Engineering department provides Technical support to all other departments , including support of our expanding computer system . WATER SYSTEM MANAGEMENT A Cybernet model for the Town water system has been developed and will be used to assist in system optimization and reviewing the impacts of development projects in the Town . The Town Engineering staff continued to work with the Bolton Point staff to implement the master metering program for connections to the water transmission main . The plans , specifications and contract documents for all of the master metering locations were completed by the Town Engineer ' s staff . The Town of Ithaca is the contracting agent for the member municipalities of SCLIWC , and the Town Engineering staff has assisted the Bolton Point staff in construction administration . The project was advertised for bids on April 4 , with bids opened on April 30 , 1996 . A responsive bid was received and the contract awarded to FLC Contractor ' s in June with a construction start in July . ' The project was substantially completed in December . The Town Engineer has been working with the City Engineer and SCLIWC member municipal engineers on the engineering evaluation of the entire water infrastructure for the area . This evaluation is being done in conjunction with the City of Ithaca water supply study . Town Engineers 1996 Annual Report 2 The Town contracted with O ' Brien and Gere Engineers , Inc . of Syracuse , to complete the hydraulic model of the Town of Ithaca distribution system . This model will be combined with models of the other water systems in the area to provide a working tool for developing an optimized conceptual intermunicipal water system . The potential for mutual gains through intermunicipal cooperation in development and operation of the area water systems should be of major interest to the Town of Ithaca . SANITARY SEWER SYSTEM MANAGEMENT The Town Engineer is working with the Finger Lakes State Parks to develop a sewer plan to serve the Buttermilk Falls State park . This may be installed as part of the improvements to the park facilities planned for construction in 1997 . The Town Engineer has been working with the City DPW on a plan for improving the sewage transmission capacity that is jointly used . The Joint Sewer agreement has been going through a revision by a sub - committee of the SJS regarding plant capacity and transmission sewer improvements and maintenance responsibility . One component of an improved sewer system was incorporated in the plans for the NYSDOT project for improvements on the Octopus . The City has been negotiating with DOT regarding the construction of and cost of the betterment and the City intends to bond the sewer betterment package and bill the Town on an annual basis for the appropriate share of the cost . The Northeast sewer system , which is served by the Village of Cayuga Heights WWTP , was the subject of a significant maintenance inventory program . The workplan includes clearing right - of - ways , cleaning sewers and inspection with a television camera that is being purchased by the SJS . The inspection will result in a work plan for reducing infiltration problems on the Town system to help relieve the wet weather hydraulic load on the Cayuga Heights treatment plant . A major component of this work is the Muriel Street back lot sewer which was cleared and manholes repaired this year . Portions of this sewer line were inspected with the video equipment rented for joint use by the SJS . i Town Engineers 1996 Annual Report 3 i Forest Home pump station number 1 underwent major pump repairs with the replacement of the pump bases and volutes . The 30 year old pumps had worn significantly and were leaking at the mating surfaces within the basin , which was resulting in very inefficient operation . Replacement of the wet well and valve pit covers will be completed in 1997 , along with replacement of the control panel which has been ordered . The pump controls are also 30 years old and replacement parts have been difficult to obtain . Frequent failures of the controls have resulted in excessive service costs . The new control systems will include telemetry which will allow off site monitoring of the pump operations . Three small pumping stations on East Shore Drive that were originally installed by the Town were upgraded with larger pump chambers and new pumps to eliminate problems that were encountered due to small diameter pump stations and effluent lines . The pump stations were tied into a 4 " ductile iron pipe force main that exists along East Shore Drive . A plan was been prepared for the installation of a monitoring station on Hanshaw Road which will measure the sewer flow into Cayuga Heights system from approximately 800 of the Town properties served by the Village waste water treatment plant . Installation of this monitoring station is part of the North East Sewer rehabilitation plan . which has been requested by the Village of Cayuga Heights . The fiberglass monitoring station and metering equipment was ordered in 1996 and will be installed in early 1997 . This monitoring station is similar to the other monitoring stations in the Town and will have remote telemetry to allow monitoring of sanitary sewer flows from the Town of Ithaca into the Village of Cayuga Heights . SPECIAL DISTRICT BENEFIT ASSESSMENT A Special District assessment review was started in 1996 to check special district assessments for all tax parcels within the Town of Ithaca . Over half of the Town Tax Parcels were reviewed to verify assessments and errors in the assessments were transmitted to the County Assessment Office to update the 1997 Tax Roll . The remainder of tax parcels which were not reviewed prior to the submission deadline for 1996 will be completed and submitted to the Assessment office prior to the 1997 Tax Status deadline . The Supervisor appointed a special district review committee which will meet during the beginning of 1997 to review assessment questions and evaluate the Water and Sewer Benefit Assessment Formula . el Town Engineers 1996 Annual Report 4 PEREGRINE HOLLOW SEWER DISTRICT , Town of Dryden The Town of Dryden request to purchase IAWWTP capacity for the extension of service to the Snyder Hill sewer district is under consideration by the SJS . Review of this request by the committee was tabled during the year pending the update of the Intermunicipal Sewer Agreement . Construction of sewer improvements by the developer was completed during the year and has been dedicated to the Town . STORMWATER MANAGEMENT Construction of the Dewitt Pond improvements was completed by Town crews with excavation of the pond to increase storage . volume and construction of the new inlet channel . The reconfigured detention structure performed well during the heavy rain events that occurred in late summer and fall . The unusually wet weather throughout the year brought many areas of the Town that area experience poor drainage and frequent flooding to the fore front . Areas of the Town that have reported the most problems include the Northeast and South Hill. These areas are receiving priority attention in the development of a Townwide watershed evaluation and drainage plan . DEVELOPMENT REVIEW Several Town of Ithaca subdivision projects requiring Engineering Staff compliance review were active during 1996 . Two of these projects involved the construction of new town roads along with utilities and drainage improvements . 10 Saponi Meadows , Seven Mile Drive The first phase of the Saponi Meadows Subdivision , located on Seven Mile Drive proceeded slowly throughout the year and has not received final acceptance . The initial construction included approximately 1000 feet of road , 2700 lineal feet of 8 " sewer main , and 1400 lineal . feet of 8 " DIP water main . Installation of the sanitary sewer main and the water main has been completed and tested and acceptance is pending final certification by the Owners engineer . The road base and related drainage was constructed during the summer of 1995 , due to economic problems the developer has not proceeded beyond this stage . Town Engineers 1996 Annual Report 5 I 2 , Sanctuary Woods , Sapsucker Woods Road The developer of the Sanctuary Drive subdivision encountered difficulty is providing adequate drainage for his proposed buildings , and proceeded to excavate drainage ditches which were not on the approved subdivision plan . The ditches were constructed partially on Town highway ROW and town utility easements . The contractor has been instructed to fill the ditches because of a significant alteration of the drainage patterns in the area . To provide adequate drainage for the building foundations the developer has proposed an underground drainage system which will cross other lands controlled by the developer requiring easements to ensure the building owner ' s ability to maintain the drainage system . 3 . Ecovillage , Mecklenburg Road Construction was completed on the water system , sewer main and access improvements . Construction of housing units progressed through the year and several were occupied by the end of the year . The fire which occurred November 16 was a reminder about the importance of adequate access and water supply . The location of the pond away from access roads caused some difficulty and resulted in at least one fire truck being stuck in soft ground . The location of a dry hydrant was changed from the original plan , ie adjacent to the emergency access roadway , to a point between the buildings and the pond . This location was apparently reviewed and accepted by the fire department . Fortunately the fire trucks were able to access this standpipe over ground that had been stabilized for the use of construction traffic . The fire department also accessed a hydrant at the intersection of Westhaven Road and Mecklenburg Road to fill tankers . The low pressure at this hydrant caused some difficulty in obtaining water at an acceptable rate of flow . This event is the second major fire on this portion of the West Hill where fire fighting efforts were hampered by a poor water supply . 4 . Buttermilk Valley Estates Phase I of the Subdivision was approved and clearing work for the roads and utilities was started during the year . Plans for construction utilities were approved but no construction has been started . r Town Engineers 1996 Annual Report 6 EARTH FILL PERMITS Earth fill permits are required for excavation or fill placement in excess of 50 CY per year on parcels in the Town of Ithaca unless the project has received a building permit or other Town approval . The Town Engineer issues permits administratively if the volume is less than 250 CY and the Board of Zoning Appeals issues the permits for larger projects . If a project exceeds . 2500 CY of excavation or fill a Planning Board review and recommendation is required . Two major earth fill permits were issued during 1995 , including : 1 . Five Mile Drive , Tax Parcel 311 - 2 - 26 . 2 An earth fill permit for placement of up to 60 , 000 cubic yards of clean fill with the potential source of fill being the Rte . 96 Project was issued 9 / 28 / 95 . Approximately 10 , 000 cy of fill has been added to site during . 1996 . Sediment control fencing is being maintained around the fill area . 2 . Cornell University Library Annex , Precinct 7 , Rte 366 An earth fill permit was issued 9 / 28 / 95 for placement of approximately 12 , 500 cubic yards of earth fill for the restoration of the old land fill adjacent to the Library Annex in the Orchards area . This site is above the recreation way and Cascadilla Creek and may include some work in wet land areas along with related stormwater management improvements . The plan includes improvements to a detention area adjacent to the Life safety building on Palm Road , and a new detention area to the east of the campus stores building . The Permit is currently open , but no work has been commenced . 3 . Ithaca Vol . Vets , Elmira Road A permit for 150 CY of fill was issued in 1996 . Maximum fill quantity allowed was placed . The Owner then made application for a site plan modification to allow for construction, of additional parking for the facility . The site lan modification was approved by the Planning Board . The site plan approved allows for additional fill placement . 4 . Williams Glen Road A fill permit for approximately 200 cubic yards of fill has been issued for regrading a residential lot with imported material . Town Engineers 1996 Annual Report 7 CAYUGA INLET REHABILITATION PROJECT BY US ARMY CORPS OF ENGINEERS The Corps of Engineers developed plans in 1996 to repair the Cayuga Inlet Flood Control Channel from the State Street Bridge up to the drop structure and fish ladder . The work is proposed to include removal of approximately 100 , 000 CY of sediment , placement of rock rip rap bank protection and removal of gravel from the Coy Glen grade stabilization structures . NYSDEC as the maintenance agency has been asked to provide spoil sites for the project . DEC has received sediment sample data from the ACE and will probably clear the material for unrestricted use based on the quality of the material . DEC investigated several sites in the Town , and the Town Engineer has been working with them to ensure compliance with the earth fill regulations . Due to administrative issues a contract for construction was not issued during 1996 , and the project is now planned for completion in 1997 . TOWN HILL FACILITIES The Town Board appointed a Town Hall Committee in March 1996 to review the results of the referendum for the Court Street Proposal and review the Town Hall needs assessment and develop a proposal for a new Town Hall that would be acceptable to the Town Residents . The committee reviewed potential Town Hall locations including sites on East Hill and the Inlet Valley area . tl Developments during the last part of the year have improved the possibility that the Town may be in a position to acquire the Tioga street Post Office Building as a Town Hall site . Negotiations and evaluations are currently in process for this site . HIGHWAY AND PARKS PROJECTS The Forest Home bridge project contract was awarded in August of 1996 and work proceeded throughout the fall . The project was substantially completed and the new one lane bridge reopened in December . The Highway Superintendent and Town Engineering staff have worked with the county and the contractor on a proposal to make improvements to Forest Home Drive including new curb and gutter sections , drainage improvements and new pavement as part of the bridge approach work . These improvements were completed in 1996 . C : \MEM0S\ERPT96A1N . REP TOWN OF ITHACA HIGHWAY/PARKS DEPARTMENT 1996 ANNUAL REPORT Highwav Superintendent ' s Two years ago it was Snow ! Snow ! Snow ! --This year it 's Rain , Rain, Rain. January 18 , 1996 produced around five inches of rain . This brought about FEMA (Federal Emergency Management Assistance) and SEMO (State Emergency Management Office) . The crews have worked all year on nine different locations : West Haven Road, Coy Glen Road, Hackberry Lane , Sharlene/Park Lane, Bolton Point Road, Flood Retention System (Dewitt Pond) , Ithaca Hiking Trail (East Ithaca Recreation Way) , Sand Band Road, and Town wide . The Highway/Parks crews worked 3 , 029 regular time hours and 230 overtime hours on the above FEIvL-� work . To date, all the work is done and the paper work has been submitted to SEMO . Because of FEMA work, we were able to alleviate some of the water drainage problems in the Northeast . The Dewitt Pond seems to be working and we put underground drainage on Brandywine Drive. The latter project will be finished in 1997 . Operation and maintenance of the Town 's roads , parks and open spaces are one of the major components of the Town of Ithaca' s budgets . Capital projects are the big ticket items , but the operations maintenance and repairs require constant attention to ensure adequate services to our customers . One of our goals is to improve services and efficiency by utilizing in-house resources , expanding training, upgrading equipment , and developing a Work Plan that would allow us to reduce the backlog of maintenance work . The Highway crews paved Winthrop Drive, Simsbury Drive, Brandywine Drive, and Chase Lane as part of our Work Plan for 1996 . We also surface treated several roads, along with line stripping. As can be seen by the graph, a tremendous amount of work was done during 1996 . In 1995 , the Highway/Parks Department activated a computer software to track and log residents concerns, requests, and complaints . In 1996 , we received 328 of those records and 280 were resolved (closed) . Along with this the Highway/Parks Department has had several personnel changes . George Krebs retired , after 23 years of service , two new employees were hired, and Gene Redman was named Deputy Highway Superintendent . The Highway/Parks Facility is having a face lift ! ! We have established better drainage by regrading the front and putting in drainage pipes . We will be painting the cinder blocks (which was going to be done in 1996 , but time " got away") and repaving the driveway in 1997. We continued to renovate the Pole Barn that was acquired in 1995 . We are now in the process of adding a cold storage area to the salt shed . These improvements and additions will continue into 1997 . Highway/Parks Department Annual Report Page 2 The Highway/Parks facility continues to upgrade its computer capabilities . In 1996 , we purchased a new pentium computer and now have access to the Internet . The Internet has proved to be a great asset for reviewing weather forecasts and state bid items . We have not had it long enough to explore other areas, but we will in 1997 . For this venture and for phone accessibility, we added a dedicated fax line this year. We have hard working, dedicated personnel on our staff, and we continually put an emphasis on teamwork throughout our Work Plan. Our maintenance personnel have shown us that if we give them the opportunity and a little guidance , they can achieve a great deal . The Town residents have been quite patient with most of the problems that we have had this year and in many cases have helped us . We continue to strive for better organization and communication (of work projects, etc.) between Town staff and residents . Park and Open Space Manager ' s Several initiatives related to upgrading our park and trail facilities for the benefit of disabled residents were accomplished this year. All parks and several bikeways now have handicap= accessible picnic tables and we surface treated all loose gravel driveways , parking lots , and walkways for wheelchair accessibility. Some projects that were worked on in 1996 include : We cleared, graded and reseeded the Town ' s sewer right-of-way back lots of Muriel Street so that we can now mow that area annually to keep access open for future maintenance of the sewer line; fertilized all our ballfields and South Hill Trail turf areas . (We also applied another layer of fine sand to top dress the walking surface on South Hill Trail) ; expanded our bird nesting box program for bluebirds , songbirds , small hawks, and owls; installed approximately half of the Historical Markers the Town purchased to commemorate its 175th anniversary; and Park's staff assisted Highway crews during snow removal, FEMA projects , and miscellaneous other projects. In 1996 , we completed renovations of the interior spaces in the Pole Barn (112 Seven Mile Drive) and moved the workshop to the new heated space . Also , Park' s staff worked on the addition of the cold storage at the Highway/Parks Facility . Along with these construction projects, gravel fill from the Chase Lane reconstruction project was used to complete the base grading of our future basketball court at Eastern Heights Park . This will be paved in 1997. The parks and trails were not exempt from the flooding in January. Flood damaged sections of bikeways and some affected areas in our parks were repaired in an ongoing battle with mother nature to preserve the functioning of our facilities . We continued to utilize the Probations Department ' s Community Service crews for snow shoveling, litter pick up along our walkways , landscaping chores , and cleaning of Highway/Parks Facility floors and drains . We also coordinated the work of the Youth Highway/Parks Department Annual Report Page 3 Conservation Corp . crews at South Hill Trail and in construction of the pavilion at Coddington Road Community Center . We employed one summer youth worker under the Job Training Partnership Act Program during July and August to help with grounds maintenance, staining, and other jobs . Our yard waste collection program continues to expand. The drop-off site is popular as it gives residents a year-round option for disposing of brush , leaves, grass clippings , and garden waste, as well as a source of compost and wood chips for their home landscaping projects . One day rental of a tub grinder allowed us to chip up and process nearly a year and a half worth of dropped-off brush in a cost-effective manner . ghk Regular OT General Repairs 7175 . 25 General Repairs 470. 00 perm. Improvements 2434 . 00 Perm. Improvements 160. 00 Snow Removal 1800 . 50 Snow Removal 1353 . 50 Time Off 2103 . 00 Time Off Water Mntn . 253 . 50 Water Mntn . 13 . 50 Sewer Mntn . 624 . 50 Sewer Mntn . 53.25 FEMA 3029 . 50 FEMA 230. 00 FHWA 727 . 00 FHWA 22. 00 Brush and Weeds 2222 . 00 Brush and Weeds Machinery 1660 . 00 Machinery 134. 50 1996 Highway Work Regular Time Machinery ( 7 . 54% ) - . Brush and Weeds ( 10 . 090%1r ) - General Repairs (32 . 57%) FHWA (3 . 30% ) FEMA ( 13 . 75 % ) -� Sewer Mntn . (2 . 83 % ) 3 Water Mntn . ( 1 . 15°lo ) J Perm . Improvements ( 11 . 05%) Time Off (9 . 55 % ) - - Snow Removal (8 . 17%) Overtime Hours Wald VV�z (q .gD 5'2f/°) FEMA (9 . 44 % ) - General Repairs ( 19 . 29 %) Sewer Mntn . (2 . 19 % ) � Water Mntn . ( 0 . 55 %) - Perm . Improvements (6 . 57 Snow Removal ( 55 . 55 % ) `T Percentages: Machinery: 13 .52% FHWA: K% r , Routine Mntn . 2665 ounds Maintenance 665 10gw Removal 517 . . Construction 462 Yard Waste Col . 440 Trail Mntn . 406 Lawn Repairs 274 FEMA Repairs 271 Workshop Projects 256 Training & Seminars 200 Highway Assistance 191 Tree & Shrub Mntn . 173 Park Structure Mntn . 123 Historical Signs 45 1996 Park & Open Space Work Regular Time Historical Signs (0 . 67 % ) - Park Structure Mntn . ( 1 . 84 % ) - Tree & Shrub Mntn . (2 . 59 % ) - Highway Assistance (2. 86 %) - , Training & Seminars (2 . 99 %) -- W Workshop Projects (3 . 83 9 0) 9y Tp FEMA Repairs (4 . 050%/f ) a {} Lawn Repairs (4 . 10%) Routine Mntn . (39. 85 %) � t� �w [. Trail Mntn . (6 . 07%) — Yard Waste Col . (6 . 58 %) � Bldg . . Construction (6 . 910/( )\ Snow Removal (7 . 73 % ) -` - Grounds Maintenance (9 . 94%) Agenda Item No . 3c TOWN OF ITHACA PLANNING DEPARTMENT ANNUAL REPORT FOR 1996 DEVELOPMENT REVIEW A major portion of Planning Department time was spent in support of the activities of the Planning Board in the review of subdivisions, site plans, special approvals, recommendations to the Town Board, and other planning activities . A "Summary of Town of Ithaca Planning Board Actions - 1996 " is attached to this report. The Planning Board approved a total of 59 actions during 1996, including 16 final subdivision approvals, 19 final site plan approvals and 7 recommendations to the Town Board. Possible development that is anticipated as a result of the final approvals granted by the Planning Board in 1996 includes 23 new residential building lots, 160 new residential units for seniors (in the Ithacare facility), 10,146 + /- square feet of new commercial /retail / office space, 43,000+ /- square feet of renovated vacant office space for new occupancy (39,000 sq. ft. at Axiohm alone), and 24,470 +/- square feet of new educational facilities (18,660 sq. ft. at Cornell and 5,810 sq. ft. at Ithaca College) . A summary of "Development Review Accounting for 1996" is also attached to this report, which provides a summary of application and development review fees collected in 1996, the status of current open development review accounts, and a description of efforts made in 1996 to improve the overall development review accounting system. Significant Planning staff time was also spent on the following specific projects : PEZ Meetings: The Planning, Engineering, Zoning and Highway Departments continued to meet in 1996 on a bi-weekly basis to coordinate development reviews and compliance issues . Zoning Board SE OR Reviews: The Planning Department staff prepared 28 SEQR (State Environmental Quality Review Act) reviews in 1996, including Environmental Assessment Forms and staff recommendations on environmental impact for the Zoning Board of Appeals on area and use variances and special approvals . Town Board SEOR Reviews : Staff prepared 10 SEQR reviews in 1996 for local laws and other Town Board actions, including the Statement of Findings for Ithacare and the Environmental Assessment for the Six Mile Creek Conservation District. - 1 - CONSERVATION BOARD The Planning Department provided regular staff support to the Conservation Board during 1996. Staff attended all Conservation Board meetings and provided support to the Environmental Review Committee. In addition, progress was made on the following major initiatives in cooperation with the Conservation Board, Parks , Recreation and Open Space Plan Update: Staff continued work with the Park and Greenway Committee to update the 1977 and 1984 Park and Open Space Plans . A major accomplishment in 1996 was the completion of a draft Plan, including recommendations and cost estimates, which is currently being reviewed by the Conservation Board and Planning Board. A revised draft will then be prepared in early 1997 and will be forwarded to the Town Board for consideration. Environmental Atlas : Staff continued efforts with the Environmental Atlas / GIS Committee to advance the preparation of an Environmental Atlas for the Town of Ithaca . The purpose is to assemble a single source of data on significant environmental features in the town in digital format so that both maps and information can be quickly accessed and overlaid for analysis. Data layers and maps have been prepared for a number of subject areas, which are summarized in the attached memo, "End-of-Year GIS Update". This will be a continuing effort over the next several years, and is being integrated into the new GIS system. PLANNING COMMITTEE The Planning Department worked with the Planning Committee on a number of initiatives which had been recommended as implementation measures in the Town of Ithaca Comprehensive Plan (Sept. 12, 1993), including the following. Six Mile Creek Conservation District: A major accomplishment in 1996 was the enactment of the Six Mile Creek Conservation District. The new zoning district covers over 1 ,000 acres of public and private land, and provides a regulatory framework for preserving the outstanding natural features of the Six Mile Creek Valley, while allowing a reduced level of development to occur with minimal environmental inpact. This culminates a long process, which most recently began in 1994, and involved several public information meetings and public hearings, in-depth studies of natural features, land use and ownership patterns, and many revised drafts of the local law. This is a significant achievement for the town, and will serve as a model for additional conservation districts as recommended in the Comprehensive Plan. Additional Conservation Zones: The Planning Committee began the process of evaluating the possibility of additional Conservation Zones, and has prioritized the need for such zoning for the Coy Glen and South Hill Swamp areas. It was determined that work on both areas should proceed simultaneously. This work is -2 - being done in cooperation with the Conservation Board. Field visits were conducted at both areas, and analysis has been initiated, including mapping of natural features and land use, zoning and ownership patterns. A special plant community study for the South Hill Swamp area was authorized by the Town Board to provide more detailed information on rare or endangered plant species and unique plant habitats that are present in the area. This study has been completed, and the results will be .presented to the Conservation Board and Planning Committee in early 1997. Work on completing analyses and drafting appropriate legislation for these two areas will continue in 1997. Rural Residential District: The Planning Committee completed an analysis of a possible new "Rural Residential" District. The original concept was to create a new zone comparable in format to the R-30 District, but with a lower density and which would be applied to areas not served by or planned for public sewer or water. The proposal forwarded to the Codes and Ordinances Committee by the Planning Committee is to consolidate the R-30 District into a new Low Density Residence zone, with the 30,000 square foot lot size remaining for areas served by public sewer, but with a minimum lot size of 3 acres for areas not served by public sewer. Also recommended for the new Low Density Residence zone are siting guidelines, relating to location of buildings in environmentally sensitive areas, such as steep slopes and wetlands, and significant visual areas, such as gddelines, open fields, and scenic vistas. Codes and Ordinances Committee is considering this recommendation as part of the overall Zoning Ordinance revision process (see below). Agricultural Zoning and Protection Measures: The Planning Committee considered various measures to encourage farming in the town and to preserve prime farmland as a valuable economic and open space resource. Measures under consideration include a "right-to-farm" law, strengthening of the AG Agricultural zone, and extension of the AG zone to other appropriate areas of the town. Work will continue in 1997 in cooperation with the Codes and Ordinances Committee. In addition, a Purchase of Development Rights (PDR) program is under consideration as part of the Park, Recreation and Open Space Plan update, which recommends the acquisition of conservation / agricultural easements to help preserve valuable farmland. Farm Tour: A tour of active farms and agri-businesses in the Town of Ithaca was held on Saturday, November 16th. The tour included stops at Genex (formerly E .A.I.C.) on Sheffield Road, the EcoVillage community supported farm on Mecklenburg Road, the Baker dairy farm on Bostwick Road, Sheldrake Farms vegetable and greenhouse operations off Elmira Road, and Six Mile Creek winery and vineyard. Sixteen town officials participated, including members of the Town Board, Planning Board, Zoning Board, Conservation Board and staff. Information about each farm operation and other farms in the town was provided in a tour packet. The purpose of the tour was to provide town officials with an up-to-date picture of what kind of active farming is taking place within the town and an opportunity to discuss ways of preserving farming in the town. -3 - r CODES AND ORDINANCES COMMITTEE The Planning Department assisted the Codes and Ordinances Committee with several important initiatives in 1996. Zoning Ordinance Revision: The Codes and Ordinances Committee made significant progress in 1996 in a comprehensive review of the current Zoning Ordinance to determine where revisions may be appropriate, especially in light of the Comprehensive Plan that was adopted in 1993. Work completed in 1996 included re- drafting of the following: table of contents, definitions, establishment of zones, low density, medium density and high density residential zones, mobile home park zones, multiple residence zones, all of the business zones, and light industrial and industrial zones. Zones remaining to be considered include conservation zones, agricultural zones, and planned development zones (formerly referred to as SLUDs) . Codes and Ordinances has also considered the possibility of a new institutional zone, and has recommended that efforts focus on the possibility of a new Ithaca College Planned Development zone . This has been referred to the Planning Committee for consideration. Work on the comprehensive zoning revision will continue and is expected to be completed in 1997, and will include recommendations to the Town . Board for updates, clarifications, reorganization, and in some cases zoning district changes . This work has been and will continue to be coordinated with the Planning Committee, MR Rezonings: As a result of an analysis conducted by the Codes and Ordinances Committee in 1995, two properties zoned MR Multiple Residence on East King Road were rezoned (Tax Parcel 44-14.313 rezoned to R-30; Tax Parcel 44-14.312 rezoned to R-15) to better reflect current conditions. Other rezonings were considered for properties zoned as SLUD' s, Business or Industrial where no development has occurred, but it was determined that no further action on these would be pursued at this time. This may be revisited by Codes and Ordinances in 1997. Sign Law Revisions: The Codes and Ordinances Committee reviewed the 1980 Town of Ithaca Sign Law, and prepared a draft revised Sign Law, including clarifications, updates and minor changes . After review and public hearings held by the Planning Board and Town Board, the revised Sign Law was enacted by the Town Board on October 3, 1996 , ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL (ITCTC) The Town Planner serves on the ITCTC Planning Committee and attended bi= monthly meetings in 1996 . The following were significant accomplishments in 1996. County Trail / Corridor Study: The, Town Planner served as a liason to the Steering Committee for the County Trail / Corridor Study. The final report was completed in 1996 and accepted by the MPO Planning and Policy Committees. The report -4 - 0 provides a countywide picture of existing and proposed pedestrian and bicycle trails in all of the municipalities in Tompkins County, as well as potential connections with adjacent counties . Recommendations focused on several priority trails, including descriptions of trail right-of-way conditions, design considerations and preliminary cost estimates . Northeast Subarea Study: A significant achievement for the town in 1996 was the confirmation that the Northeast Subarea Study would proceed in 1997. Federal, county and local funds were committed in the total amount of $100,000 for this study. A "client committee " has been established to oversee the project, which includes the chief officials in each of the affected municipalities, and representatives from the county and state. A Request for Proposals (RFP) has been prepared, and the consultant selection process will begin in early 1997. The purpose of the study will be to identify, quantify, and make recommendations regarding transportation problems within the northeast subarea of the county, which includes parts of the Towns of Ithaca, Dryden and Lansing, and Villages of Lansing and Cayuga Heights. It is anticipated that the study will include a range of recommendations, which could include construction of new roads, improved efficiency and safety in existing systems, and enhanced opportunities for alternative transportation modes such as public transit, car or van pooling, etc. The study will include a substantial public participation component. The estimated timeframe for completion of the study is twelve to eighteen months . TOWN OF ITHACA/CORNELL UNIVERSITY TRANSPORTATION COMMITTEE Subsequent to the enactment of the Cornell SLUR, the Town of Ithaca / Cornell Transportation Committee was established, and has met several times during 1996. The Committee' s purpose is to study and make recommendations to the appropriate bodies on transportation issues related to Precinct 7 and surrounding areas. The Committee established the following as priority projects: 1 ) to provide safe and efficient pedestrian and bike movement between East Hill Plaza and Cornell campus and to connect with campus routes; 2) to examine the signalization at Route 366 intersections and the potential closing of Judd Falls Road from Tower Road to Rt. 366 (which was suggested by NYSDOT); and 3) coordination with the Cornell Plantations Master Plan to enhance pedestrian, bike and vehicular access and circulation in this area of the campus . OTHER PLANNING DEPARTMENT PROJECTS The Planning Department worked on a number of other projects during 1996. Inlet Valley Parcels: Staff assisted the Town Board with research and analysis of several parcels in Inlet Valley that had been placed on the auction block by the County. Based on the analysis and discussions with City of Ithaca officials, the Town Board authorized acquisition of the parcels . A purchase offer was prepared and -5 - forwarded to the county. A draft memorandum of understanding between the town and city regarding future use and ownership of the parcels was prepared and forwarded to the city. The Attorney for the Town is awaiting a response from the county on the purchase offer. It is hoped that the acquisition can proceed in early 1997. County Waterfront Study: The Town participated in a joint program in 1996 with the County, City of Ithaca, Chamber of Commerce and Cornell University to enhance the Cayuga Lake waterfront. The Town Planner served on the oversight committee for this project, which coordinated the study and provided guidance to the consultant. - Three focus group sessions were held at the City Youth Bureau facility to gain public input on the waterfront planning process . A final draft plan report was completed, and the final report is due in early 1997, at which point the Town of Ithaca Town Board, along with the other participating municipalities and organizations, will most likely be asked to accept or endorse the plan. One of the recommendations of the study is for Tompkins County, the City of Ithaca and the Town of Ithaca to conduct a joint Local Waterfront Revitalization Plan (LWRP) as a follow-up to the current waterfront study. An LWRP would enable the Town and City to establish specific goals and guidelines for future land use and development in the Cayuga Lake waterfront area, and would qualify both municipalities for possible federal and state funding under the coastal zone management program and the Canal Recreationway for waterfront enhancements (such as the lakefront trail proposed in the current waterfront study) . The Town Board authorized the town' s participation in a joint application for an LWRP. The county coordinated the grant application, which was submitted in December 1996. Announcements of grant awards should be made in early 1997. Staff also attended several Scenic Byways workshops, with the intention of bringing interested parties from Seneca, Tompkins and Cayuga Counties together to discuss the concept of and the requirements for proposing a Scenic Byway. The County Waterfront Study recommends pursuing the establishment of a Scenic Byway on Route 34/ 34B and Route 89. This process has led to a consensus that the Chambers of Commerce from the three counties should take the lead in coordinating efforts to establish a Scenic Byway. Work will continue in 1997. Geographic Information System (GIS) : A significant accomplishment in 1996 was the establishment and implementation of a computerized Geographic Information System (GIS) . GIS equipment and software were purchased, a work plan was prepared so that the system would be set up and maintained in an organized way, and significant progress was made in setting up data layers in the new GIS system . For a more complete description of the status of the GIS work, please refer to the "End-of-year GIS Update" attached to this report. Tompkins County Small Cities Community Development Block Grant (CDBG) : The town successfully collaborated with the County in an application for Small Cities -6- CDBG funds to be placed in a revolving loan fund to provide low interest loans to local businesses . This is part of the County' s Economic Development program. The emphasis of this program is on job creation . Axiohm IPB expansion is the first project within the Town of Ithaca approved for use of the low interest loans. Approximately $565,000 in low interest loans will be used by Axiohm for tooling and equipment to facilitate a restructuring of their product line at the Danby Road facility. The project is anticipated to create 16 new jobs and retain 46 existing positions over a three year period. The two-phased project involves a total public and private investment of $3,400, 000 . Tompkins County Economic Alliance: The Supervisor and Director of Planning participated in a series of meetings held during 1996 by the Chair of the Tompkins County Board of Representatives concerning economic issues of countywide interest. As a result of discussions which focused on the possibility of establishing an office or expanding functions of an existing agency to coordinate economic development planning, advocacy and technical support on a countywide basis, Tompkins County Area Development (TCAD) has been restructured to provide these additional functions . The County' s 1997 Budget includes funds to support this expanded economic development function by establishing a new economic development coordinator position in TCAD. In addition, the Economic Alliance prepared a working draft "Economic Development Overview" report, which summarizes the consensus points reached by this group during 1996 . A complete draft will be prepared in early 1997, and distributed to interested municipalities and organizations. Zoning Map Revisions: Using the new, unofficial tax parcel information received from Tompkins County, staff prepared a revised draft Zoning Map on the new GIS system, incorporating zoning changes made since the last map update, boundary adjustments based on the new tax parcel information, and corrections discovered during the revision process. The draft map was distributed for review. The revised Zoning Map was approved and accepted by the Town Board on November 7, 19966 Cornell Veterinary School Incinerator: Representatives of the Town Board and Conservation Board and the Director of Planning have participated in the new Community Advisory Committee that was established to evaluate options for Cornell' s medical and pathological waste disposal /management system. The Committee was set up as a result of concerns regarding the originally proposed incinerator project and the overall permitting process which appeared to have minimal opportunity for public involvement. The Community Dispute Resolution Center (CDRD) has been retained as a facilitator to coordinate the collaborative problem-solving process of the Committee. Significant time has been spent by the Committee on establishing groundrules and guidelines for the process, and a preliminary work plan has been prepared. An important concept that has evolved in this process is the need to analyze Comell' s overall waste stream and to focus on a waste minimization plan. Committee work will continue in 1997. -7 - r Town Hall Committee: The Engineering and Planning Departments have provided staff support to the Town Hall Committee during 1996. Work included evaluation of possible town hall sites . Priotities continue to focus on the Tioga Street Post Office building as the preferred solution. Negotiations with Post Office officials are continuing. Coddington Road Community Center Pavilion: Planning staff provided design and technical assistance to the Coddington Road Community Center (CRCC) in preparing plans for a new picnic pavilion, and and together with the Parks staff, assisted with supervision of the YCC crew in construction of the facility. The project was initiated through a private donation to the town and Community Center, and was a collaborative effort. Historical Markers: The town celebrated its 175th anniversary in a unique way. The town purchased 24 historical markers designed to commemorate some of the significant people, places and events of the town' s past. Planning staff assisted a committee that was set up to oversee the anniversary celebration by coordinating the research needed to provide text for the markers, designing and ordering the markers, and helping with coordinating the arrangements for locations and installation of the markers. About two-thirds of the markers were installed in 1996 . Inlet Valley Archeological Survey: The Town of Ithaca /Cornell University Inlet Valley Archelogical Survey completed a fourth and final season of field excavations in October of 1996. This has been a collaborative project between the town and Cornell archeology classes, coordinated by the Town Planning Department. The Survey did not find the site of the former Native Americam community of Coreorgonel within its study area. It did uncover artifacts and other evidence of Native American presence dating as far back as 2,000 years, as well as the site of the early 19th century Fisher family farmstead. The results of the survey will help the town to design its planned park facility on this site in Inlet Valley. Final reports with results of the archeological survey will be completed in early 1997 for presentation to the Town Board, Conferences: Planning staff attended several significant conferences during 1996, including the following. Town /Gown Conference : The Supervisor and Director of Planning attended the Town / Gown Conference in Amherst, Massachusetts, on May 31 - June 1 , 1996. It was a very worthwhile gathering, featuring many examples of how communities have partnered with colleges and universities to address common problems . The group from the Ithaca area, which included representatives from the Town of Ithaca, City of Ithaca, Tompkins County and Cornell University, was recognized with a special award that was presented on the last day of the conference for best demonstrating the intent and goals of the Conference (i. e. , assembling a large group of varied interests from the same community, travelling to the conference together, also possibly travelling the farthest distance to get to the conference) . -8 - New York Planning Federation /American Planning Association Conference. Planning staff and the Planning Board Chair attended the joint conference of the New York Planning Federation and the Upstate New York Chapter of the American Planning Association held at the Hotel Syracuse on September 30 - October 2, 1996. This was the first time that the annual conferences of the two organizations were combined. Numerous reference materials were obtained at the conference, and are available in the Planning Department library, including a videotape on community open space conservation, a new DEC handbook on local open space planning, an updated version of the Guide to Planning and Zoning Laws of New York State, and a new guide ("The Short Course") for planning and zoning board members. Notes and handouts from specific sessions are available to Board members upon request. Respectfully submitted, Jonathan Kanter, Director of Planning January 9, 1996 -9 - i SUMMARY OF TOWN OF ITHACA PLANNING BOARD ACTIONS - 1996 Preliminary Subdivision Approvals Granted 3 Final Subdivision Approvals Granted 16 (Includes actions where prelim. & final approval were simultaneous) Preliminary Site Plan Approvals Granted 4 Final Site Plan Approvals Granted 19 (Includes actions where prelim. & final approval were simultaneous) Sketch Plan Reviews 8 Special Approvals 1 Rezoning or Other Recommendation to Town Board 7 Special Approval Recommendation to ZBA 1 TOTAL ACTIONS 59 FINAL SUBUMSION APPROVALS Albanese Subdivision, 1111 East Shore Drive, 19- 1 -2 . 2-lots, 3 .05 + acres and 3 .36 + acres, 1 /9/96, R- 151 Marks/Stern Subdivision, 133 Burleigh Drive, 72- 1 - 1 . 178 . 2-lots, from 29,300 ± sq. ft. parcel (for consolidation with adjacent parcels) , 1 /23/96, R- 15 . Quick Subdivision, Park Lane, 56-3 -26 . 2 . 2 -lots, 0 . 76 ± acres and 0 . 60 + acres, 2/6/96, R- 15 . Erickson/Loucks Subdivision, 130 Crest Lane , 66-3 -3 .2 . 2 4ots, 0 . 81 + acres and 234 + acres, 3/5/96, R- 151 Hirshfeld Subdivision, 120 - 122 Bundy Road, 26-3 - 16 . 2-lots , 0 .445 + acres and 0354 + acres, 4/2/967 R- 15 . College Circle Apartments Subdivision, 1033 Danby Road, 43 - 1 - 1 . 1 , 4') . 1 .2 , 2 , and 43 - 1 -6 . 3 -lots, 16 . 3 + acres, 13 . 74 + acres, and 0 .46 + acres (for refinan cing), 4/ 16/96, MR, Flores-Goldstein Subdivision, 141 East King Road, 44-2- 10 , 4 4ots, 2 .078 + acres, 2 .273 ± acres, 2 .367 + acres, and 51 . 679 + acres, 6/4/96, R-30 , Alessi/Stubbs Subdivision, Schickel Road, 36-2-3 . Subdivision of 0 . 51 + acre lot from 36 .44 ± acre parcel for consolidation with adjacent parcel, 6/ 18/96, R-301 Buttermilk Valley Estates Subdivision, Danby Road, 36- 1 -4.2 and 36- 1 -6 . Approval of Phase 1 to consist of 14 clustered lots, 18 + acres of permanent open space, a 0. 8 + acre neighborhood park and 29 ± acres for future development phases to consist of 53 additional lots, 6/ 18/96 , R- 15 and Slud No . 1 . Soreng to Hilker Subdivision, 275 Bums Road, 48- 1 - 14 .32 . Subdivision of 0 . 09 + acres from 2 . 3 + acre parcel, to be consolidated with adjacent parcel, 7/ 16/96, R-3 . Babcock Subdivision, 230 Culver Road, 31 - 1 - 14. Subdivision of 105 . 9 + acre parcel into 3 lots, Parcel A (28 .22 ± acres), Parcel B (4 . 18 ± acres), and Parcel C (7315 ± acres) . Parcels A and B to be conveyed to Cornell University for permanent preservation in Coy Glen natural area, 8/6/96 , R-30 , Balcolm/Pearson Subdivision, 1035 Hanshaw Road, 71 -7-6 . Subdivision of 0 .41 + acres from 1 . 1 + acre parcel to be consolidated with adjacent parcel, 8/6/96, R- 15 . Augustine Subdivision, 109 Rich Road, 50- 1 - 5 . 4 . 2-lots, 0 . 86 ± acres and 0 . 83 ± acres, 8/6/96 , R- 15 . 1 i Updike Subdivision, 421 Sheffield Road, 27- 1 -27 .2 . Subdivision of 4 .2 ± acres from 9 . 85 ± acre parcel, to be consolidated with adjacent parcel , 9/ 17/97, AG Agricultural . Botie/Warden Subdivision, 1335 - 1343 Mecklenburg Road, 28 - 1 -24 and 28- 1 -23 .2 . Land swap between two adjacent parcels, and subdivision of modified parcel 284 -23 .2 into 24ots, 7 .25 + acres and 8 . 58 + acres, 10/29/96 , R-30 . Beeler/Anderson Subdivision, 1207 Hanshaw Road, 71 -3 -3 . Subdivision of a 3 ,040 + sq. ft. strip of land from a residential lot to be consolidated with an adjacent parcel , 11 / 19/96 , R451 PRELIMINARY SUBDIVISION APPROVALS Flores-Goldstein Subdivision, 141 East King Road, 44-2- 10 . 4-lots, 2. 078 ± acres , 2 .27') ± acres, 2 .36 + acres, and 51 . 679 + acres, 4/ 16/96, R-30 . Buttermilk Valley Estates Subdivision, Danby Road, 36- 1 -4 .2 and 36- 1 -6 . 67 clustered lots, on 74 .5 + acres, including 18 ± acres of dedicated open space and a 0 . 8 + acre lot to be a neighborhood park, 6/4/96, R- 15 and SLUD No . 1 . Cayuga Vista - Modification of Cluster Subdivision, Vista Lane, 39- 1 -25 .2 and 39- 10- 1 . Modification of original cluster subdivision layout, consisting of deletion of unbuilt townhouses and addition of 7 new building lots on 13 .55 + acres, 6/4/96, R-9 . FINAL SITE PLAN APPROVALS East Hill Plaza - Suite 210, Cornell University, Judd Falls Road and Ellis Hollow Road, 62-2- 1 . 121 . Renovation of 4, 000 sq. ft. of rentable office space, 2/6/96, Business "C". Ithaco Interior Renovation at Axiohm, 950 Danby Road, 39- 1 - 1 . 1 , 39- 14 .2, and 39- 1 - 1 .4. Renovation of 33 ,000 + square feet on vacant first floor of existing engineering and administration wing in Axiohm facility for relocation of Ithaco, 2/20/96, "1" Industrial . Conversion of Pleasant Grove Apartments, Cornell University, 67- 1 - 1 . 1 and 67- 1 Conversion of Building No . 14 into a maintenance facility and conversion of Building Nos . 1 , 2 , and 12 into temporary graduate student offices, 4/2/96, MR. Chilled Water Plant III Expansion, Cornell University, Dryden Road (NYS Route 366) , 63 - 1 -8 .2 . Addition of approximately 30 feet x 55 feet on Chilled Water Plant III to house new refrigeration unit and two new cooling towers, 4/ 16/96 , LI Light Industrial . 2 Track and Soccer Complex, Alumni Fields, Cornell University, Campus Road, 67- 1 - 13 .2 and 63 - 1 - 8 .2 . Construction of running track, soccer field, and security fence, 5/7/96, R-30. Ithaca College Temporary Classrooms, Danby Road, 41 - 1 -30 . 2 . Placement of a temporary modular classroom structure, 5 , 810 + sq. ft., consisting of two classrooms and two restrooms, located adjacent to Smiddy Hall, 6/4/96, R- 15 . Ithacare Senior Living Community, Danby Road, 394 - 1 . 3 . 115 ,000 + sq. ft. facility, including 60 adult care units, 20 assisted living units, and 80 independent living units, 6/4/96, SLUD No . 7. Eco .Village CoHousing Cooperative, 1323 Mecklenburg Road, 28 - 1 -26 .2 . Modification of Approved Site Plan to consist of relocation of refuse and recycling sheds, 6/ 18/96, SLUD No . 8 , Coddington Road Community Center Pavilion, 920 Coddington Road, 474 - 11 .3 . Construction of a picnic pavilion, 960 ± sq. ft. , to provide shelter and storage cupboards for youth programs, 7/9/96 , R-301 P & C Food market Expansion, East Hill Plaza, Judd Falls Road, 62-2- 1 . 121 and 62-2- 12 . Expansion of existing supermarket by 8 ,970 + sq. ft. , 7/ 16/96, Business "C". Longhouse Cooperative, 770 Elm Street Extension, 28- 1 -28 .4. Modification of Approved Site Plan to add two additions totaling 970 + sq. ft. onto a triplex residence, 8/6/96, R-301 Valley Korner' s II Convenience Store, 614 Elmira Road, 33 -3 -2 .4. Renovation of former Bell ' s Convenience Store, 8/6/96, LI Light Industrial . Baker Institute, Cornell University, Hungerford Hill Road, 61 - 1 -7 .2 and 61 - 1 -9 . Construction of Canine Office Building ( 1 , 500 ± sq. ft.) and equipment storage barn (2 , 160 + sq. Ft) , 8/6/967 R-30 . Library Storage Facility, Cornell University, Palm Road, 64- 1 - 1 . Expansion of Library Annex in Precinct 7 to consist of 15 ,000 + sq. ft. addition, 9/ 17/96, SLUD No . 9 . Old Hundred, 704 Five Mile Drive, 314-2 . Modification of Approved Site Plan for conversion of residential structure to be used as an adult residential facility, 9/ 17/96, R-301 Purdy Dental Office Building, 1018 Ellis Hollow Road, 62-2- 13 . 1 . Expansion of dental office building to consist of 1 , 176 + sq . ft. of new entrance area, waiting room and office space, 10/29/96, Business "C " . Veteran Volunteer Fireman ' s Association, 638 Elmira Road, 33 -3 - 5 . 1 and 33 -3 - 5 .2 . Expansion of existing parking lot (from 41 to 71 parking spaces), 10/29/96, LI Light Industrial . 3 I Courtside Racquet and Fitness Club, 16 Judd Falls Road, 62 - 1 -5 . Modification of Approved Site Plan for changes in configuration of parking and landscaping at northeast corner of existing facility, 11 / 19/96, Business "C". Axiohm - Interior Renovations, 950 Danby Road, 39- 1 - 1 . 1 , 39- 1 - 1 .2, and 39- 1 - 1 .4. Renovation of 6,000 + sq. ft. of interior space on the second floor of the engineering and administration wing in the Axiohm facility for the relocation of Alex Computer Systems, 12/ 17/96 , I Industrial . PRELIMINARY SITE PLAN APPROVALS Ithacare Center Senior Living Community, Danby Road, 3944 .3 . 1151000 + sq. ft. Facility, including 60 adult care units, 20 assisted living units, and 80 independent living units, 2/6/96, SLUD No . 7. Conversion of Pleasant Grove Apartments, Cornell University, 120 Pleasant Grove Road, 67- 1 - 1 . 1 and 67- 1 -3 .2 . Conversion of Building No . 14 into a maintenance facility and conversion of Building Nos . 1 , 2, and 12 into temporary offices for graduate students, 3/5/96, MR. P & C Food Market Expansion, East Hill Plaza, Judd Falls Road, 62-24 . 121 . Expansion of existing supermarket by 8 , 970 ± sq. ft. , elimination of 29 space parking lot, widening of entrance road, and landscaping, 5/7/96, Business "C". Library Storage Facility, Cornell University, Palm Road, 64- 1 - 1 . Expansion of Library Annex in Precinct 7 to consist of 15 , 000 + sq. ft. addition, new loading dock, additional parking spaces and landscaping, 6/ 18/96, SLUD No . 91 SKETCH PLAN REVIEWS Cayuga Vista - Modification of cluster subdivision, Vista Lane, 39- 1 -25 . 2 and 39- 10- 1 . 1 /9/96, R-9 . Conversion of Pleasant Grove Apartments, Pleasant Grove Road, 67- 1 - 1 . 1 and 674 -3 .2 . 1 /23/96 , MR. Expansion of Library Storage Facility, Cornell University, Palm Road, 64- 1 - 1 . 2/20/96, SLUD No. 9 . 4 Saddlewood Farms Apartments, 276 + rental units, 1310 Mecklenburg Road, 27- 1 - 14.2 . 6/ 11 /96, AG Agricultural and R- 15 . Ithaca Estates Subdivision, 9 lots (Phase 1 ) on 24 . 12 ± acres, East King Road, 43 - 1 -3 . 32 . 6/ 18/96, R-30 ; Lake Source Cooling Project, Cornell University, 20,000 + sq. ft. lake pumping and heat exchanger facility, 1000 East Shore Drive, 19- 1 -5 and 19-2-29 . 7/ 16/96 , Business "E". Botie-Warden Subdivision, 2-lots, 1343 Mecklenburg Road, 28 - 1 -23 .2 . 8/6/96, R-30 . Ithaca College Planned Construction Projects, South Hill Campus on Danby Road, 12/ 17/96, R45 , RECOMMENDATIONS Manos Parcel, East King Road, 44- 14 . 312 . Recommendation to Town Board to rezone 2 . 6 + acres from MR to R- 15 , 2/20/96. Recommendation to Town Board to Petition the State for reduction of speed limit and installation of full 3 -color traffic light on Route 96B/Danby Road, 4/ 16/96 . Recommendation to Town Board regarding County Assessment of properties in Conservation Easements, Conservation Zones or in Agricultural Use, 5/21 /96 . Recommendation to Town Board to enact Six Mile Creek Conservation District, 5/21 /96. Recommendation to Town Board to enact a Local Law amending the Subdivision Regulations Modifying the Checklist Requirements for Subdivision Approvals, 5/28/96 . Recommendation to Town Board to enact a Local Law revising Town of Ithaca Sign Law, 9/ 17/96 , Recommendation to Town Board regarding possible substitution of parcel that was intended to be dedicated as a Town Park for another parcel on owner' s land, East King Road next to Montessori School, 43 - 1 -3 .2 . 12/3/967 R-30 . Former Oxley Parking Arena Site, Cornell University, Dryden Road, 63- 1 -8 . 2 . Recommendation to Zoning Board of Appeals for an extension of the time limit for a 134 space temporary lot, which received Special Approval in 1991 , 12/ 17/967 R-30 . 5 i I I SPECIAL APPROVALS Eco Village CoHousing Cooperative, 1 .323 Mecklenburg Road, 28- 1 -26 .2. Special Approval for 54400t high accessory tower on Common House, 7/ 16/96, SLUR No . 8 . Jonathan Kanter, Director of Planning 1 /9/97 6 I I I TOWN OF ITHACA PLANNING DEPARTMENT DEVELOPMENT REVIEW ACCOUNTING FOR 1996 In 1996, the Planning Department received 34 development review applications consisting of 22 site plan reviews, 12 subdivision reviews, and 1 fill permit. A total of $3 ,070.00 was collected in non-refundable application fees and $ 12,797 .00 was collected in refundable review fees. 20 projects required only application fees, 11 projects required development review fees less than $ 1 ,000 .00 and 3 new projects required escrow accounts (accounts requiring a review fee deposit in excess of $ 1 ,000 .00) . Planning, engineering and attorney fees charged to these projects totaled $8 , 804.00 . There are 9 projects which have outstanding balances. Payment has been requested from the applicants. One project, Saddlewood Farms, was withdrawn and after deducting development review fees of $3 ,725 .00, a refund of $3 , 175 .00 was issued to the applicant, Landmark Development. This past year the way in which the development review accounts are handled was modified considerably. The major change has been a move towards the elimination of escrow accounts for individual projects which require a deposit in excess of $ 1 ,000.00. These accounts are in fact, not escrow accounts but refundable review fee accounts. The thought is that all development review fees will be put into one account, a "Development Review Account" from which reimbursement for planning, engineering and attorney staff time will be taken. Escrow accounts will only be used for projects which truly require funds to be held in escrow to insure project completion. The term "Escrow Account" will be eliminated from the development review fee schedule and will only be used in the case of true escrow accounts. Additionally, the Planning Department is now working in conjunction with the Accounting Department to accurately track individual accounts, individual staff time, and account balances. The Planning Department, together with accounting, has set up a spreadsheet for each project as well as various summary sheets with data needed for this accounting process using LOTUS software. Accounts are updated weekly, with staff hours posted quarterly. Applicants are notified at the end of each quarter if their account shows a balance due and payment is requested. As a courtesy to the applicant, project spreadsheets are attached to these letters. This new accounting procedure has simplified the tracking process for planning and accounting staff as well as for the applicant. 1996 DEVELOPMENT REVIEW PROTECTS NOT REQUIRING ADDITIONAL DEVELOPMENT REVIEW FEES OR ESCROW ACCOUNTS (Fees listed are referred to as application fees and are non-refundable.) PRO_. JECT # PROJECT NAME/APPLICANT DATE AND FEE RECEIVED 9601185 East Hill Plaza, Suite 210 1/10/96 Preliminary & Final Site Plan $ 100.00 9601187 Axiohm-Ithaco Renovations 1/26/96 950 Danby Road $ 100.00 Preliminary & Final Site Plan 9601188 College Circle 1/30/96 3 Lot Subdivision $ 180.00 9602190 Mayfred Hirshfeld 2/14/96 122 Bundy Road $ 60.00 2 Lot Subdivision 9603192 Goldstein/Flores 3/18/96 East King Road $ 90.00 4 Lot Subdivision 9603193 Veteran Volunteer Firemens Assoc. 3/12/96 638 Elmira Road Pd. Zoning Fill Permit 9604194 Boyd Subdivision 4/2/96 139 Whitetail Drive , Lots 8 & 9 No Charge 9604197 Ithaca Estates Subdivision 4/24/96 123 East King Road $ 75000 Sketch Plan Review 9605198 James Stubbs 5/3/96 Shickel Road $ 70.00 2 Lot Subdivision 9605200 Augustine Subdivision 5/28/96 109 Rich Road $ 70.00 2 Lot Subdivision 1996 DEVELOPMENT REVIEW PROJECTS NOT REOUIRING ADDITIONAL DEVELOPMENT REVIEW FEES OR ESCROW ACCOUNTS - con't. PROJECT # PROJECT NAME/APPLICANT DATE AND FEE RECEIVED 9606201 Balcom/Pearson 6/5/96 1035 Hanshaw Road $ 60 .00 2 Lot Subdivision 9606202 Soreng to Hilker 6/6/96 275 Burns Road $ 75 .00 2 lot Subdivision 9606203 CU Lake Source Cooling Project 6/14/96 Sketch Plan Review $ 75.00 9606204 Coddington Road Community Center 6/14/96 Youth Pavilion No Charge Prelim. & Final Site Plan 9606205 EcoVillage Tower 6/21/96 Special Approval $ 100.00 9607206 Botie/Warden 6/28/96 1343 Mecklenburg Road $ 75 .00 2-Lot Subdivision 9608210 Carl & Edna Updike 8/8/96 421 Sheffield Road $ 70.00 2 Lot Subdivision 9609212 Beeler/Anderson 9/26/96 Roat Street $ 70 .00 2 Lot Subdivision 9611216 James A. Teeter 11/11/96 50 Gray Road $ 70 .00 2 Lot Subdivision 9611217 IC Construction Projects 11/20/96 Sketch Plan $ 75 .00 9612218 CU - Oxley Arena Parking Lot 12/05/96 Extension, Special Approval No Charge 19% PROJECTS HAVING DEVELOPMENT REVIEW DEPOSITS IN EXCESS OF $19000.00 (FORMERLY REFERRED TO AS ESCROW ACCOUNTS). PROJECT # PROJECT NAME/APPLICANT DATE AND FEES RECEIVED 9601186 Cornell University 8/19/96 $ 100 .00 Library Storage Facility Exp. Precinct 7; Palm Road Escrow Deposit 8/26/96 1000 .00 Sketch, Prelim. & Final Review Fees 791 . 00 Balance $ 209.00 9601189 Ithacare 1/30/96 $ 100000 900 block of Danby Road Preliminary & Final Site Plan Escrow Deposits to Date 373100 Review Fees to Date 2305 .00 Balance $ 1428.00 9604196 Saddlewood Farms, Rezoning Request 4/15/96 $ 175 .00 1319 Mecklenburg Road Sketch & Preliminary Site Plan 5/28/96 100000 Escrow Deposit 5/28/96 6900.00 Development Review Fees 3725 .00 Refund Issued for Balance 11/14/96 $3175.00 1996 DEVELOPMENT REVIEW PROJECTS HAVING DEVELOPMENT REVIEW DEPOSITS LESS THAN $1,000.00 (FORMERLY REFERRED TO AS REFUNDABLE REVIEW FEES) PROJECT # PROJECT NAME/APPLICANT DATE AND FEE RECEIVED 9603191 . Cornell University 3/14/96 $ 100900 Chilled Water Cooling Plant III Exp, Dryden Road Payment 564. 00 Review Fees to Date 350 . 00 Balance $ 214.00 9608211 Old (100) Hundred 8/16/96 $ 100.00 704 Five Mile Drive Modification to Site Plan Payment 200 . 00 Development Review Fees 300. 00 Balance Due $ 100.00 9610213 Purdy Dental Office 10/4/96 $ 100.00 1018 Ellis Hollow Rd. Preliminary & Final Site Plan Payment 200 .00 Development Review Fees 247 .00 Balance Due $ 47.00 9612219 Axiohm - Alex Computer 12/06/96 $ 100.00 950 Danby Road Preliminary & Final Site Plan Payment 200.00 Balance To be Determined 9612220 Paleontological Research Inst. 12/23/96 $ 100.00 1259 Trumansburg Road Preliminary & Final Site Plan Payment 210.00 Balance To be Determined 1996 DEVELOPMENT REVIEW PROJECTS HAVING OUTSTANDING DEVELOPMENT REVIEW FEES (Amount shown is for actual staff time spent on project review.) PROJECT # PROJECT NAME/APPLICANT DATE AND FEE(S ) RECEIVED 9604195 Cornell University 4/5/96 $ 100 .00 Alumni Field Track Site Plan DUE $207.00 9605199 IC Temporary Classrooms 5/6/96 $ 100. 00 Preliminary and Final Site Plan Recc to ZBA for Special Approval DUE $16100 9607207 Valley Korners II (Bell ' s) 7/2/96 $ 100.00 614 Elmira Road Preliminary & Final Site Plan DUE $130.00 9607208 Baker Institute Canine Research Office and 7/8/96 $ 100.00 Equipment Storage Barn Preliminary & Final Site Plan DUE $215.00 9607209 Longhouse Cooperative Additions 7/11/96 $ 100.00 770 Elm St. Ext Preliminary & Final Site Plan DUE $185900 9610214 Ithaca Veteran Volunteer 10/9/96 $ 80.00 Firemen ' s Association 638 Elmira Road Preliminary and Final Site Plan DUE $344.00 9610215 Courtside Racquet & Fitness Club 10/21/96 $ 100.00 Site Plan Modification DUE $ 59.00 0000000000000000000 000000000 t� In in t%ft C1 c ui iri o n o Z:? 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E" :M. ^ rte ^ co NC' I` ODCTNInc'7ICDCTJILOCDCor� C'7hW MlI Cr) 'TILOCAOr (?ltuj CDOQ) O r 2�2 V � CD 4o CU MIC) OCDCA000ojrr � rrrN10CL OOOr /rrrrrrr � rrrrNC%1C44 ININNNN rtnCOLn rOM NrrM 4f117 �f �fCOhIZI� COOOIONNr .Q:;: r 0 0 0 r r 0 0 0 0 O O O O CI O O O O r ri r ,- r O w I . , , , , . , , , , , . > Cn (D W W w CO CD CD CD w w w CD CD CDIID CD (D �W CA CA C1 O (A (T C1 O 0 (71 (T Cl Q1 (A O (A CA C1 O (A Q) TO: Jonathan Kanter FROM : Geri Tierney DATE : 17 December 1996 RE: End-of-year GIS Update This memo briefly summarizes the status of the Town Geographic Information System, identifies the current functions available to staff, and highlights our 1996 accomplishments. This memo often distinguishes between locational data (where an item exists in space) and attribute data (usually a data table describing mapped items) . The GIS database plan on the attached sheet shows which data layers are complete, which are available for use but are still being improved, and which are in progress. Many layers are in a useable form but are not yet complete; they possess accurate locational data and enough attribute data to be useful, but I will continue to add additional attribute data which is useful but of lower priority. The GIS database contains base map layers showing road centerlines and creeks (mostly centerlines) derived from the NYSEG Planimetric Maps , and municipality boundaries . We have the entire planimetric map (showing buildings, vegetation, etc. in additional to roads and hydrology) in Microstation format available for use in our GIS as map features , as ArcView can read Microstation files; I will eventually develop GIS files so that this information exists in ArcView format with feature attributes. I have also digitized Town zoning boundaries and acquired state agricultural zones. This year we successfully acquired both a digital file showing the Town tax parcels and the County Assessment database for Town tax parcels. We joined these two features, and have created a Tax Parcel Coverage which contains extensive information describing each tax parcel, including tax parcel identification number, address, owner, owner' s address , valuation, use, building information, and sales information. Much of this information is ready to use; some is still being interpreted and constructed. An update of the tax parcel attribute information will be requested yearly from County Tax Assessment. The highest priority natural resources features have been acquired or converted into GIS format, or will be acquired very soon . Town wetland data has been converted from AutoCAD to GIS , showing DEC regulated wetlands, delineated wetlands and potential wetlands in many categories. Associated attribute data shows the size of each wetland, and for potential wetlands designated by the National Wetlands Inventory, wetland characteristics are also shown in the attribute table. Ed Starzec and I have created a soil layer by joining a scan of the Tompkins County Soil Survey to a database of soil features . As the Soil Survey Map has not been planimetrically corrected, the soil areas in our map are approximate, but still very useful. Using interpretation from the Soil Survey Handbook, I ' ve created data layers showing highly erodible soils , prime agricultural lands , and steep slope areas within the Town . Approximate slopes from the soil information are currently available for use, but much better elevation and slope information will be available in January 1997 when the New York State Department of Environmental Conservation releases a Digital Elevation Model for this area. All the data mapped in AutoCAD can be viewed and incorporated into maps using ArcView. These data layers are being converted to GIS files with associated attributes. The Unique Natural Areas and Critical Environmental Area information has been converted, as has a layer showing Town open space. Other critical data, e.g. , water and sewer lines, will soon follow. We have also created a data layer showing Town-owned tax parcels. We have used the GIS system to create maps for a number of projects. The 1996 version of the Town Zoning Map was created in ArcView . We have made project maps showing natural features in relation to tax parcels for several development review projects including the Teeter and Botie-Warden subdivisions. We used the GIS to create maps showing farmland within the Town for the 1996 Farm Tour, and showing land ownership near Unique Natural Areas for the Conservation Board and Planning Committee. Use of the GIS will increase dramatically in January, when additional staff members are trained to use ArcView and access the database I have created. I have developed a plan and schedule for training planning, engineering and other staff members. The training will include orientation to the available data layers, which are carefully described in " metadata" I create when I convert or create a new data layer. One additional 1996 accomplishment is the installation of a limited computer network between planning and engineering, which allows us to plot GIS maps directly from the two planning computers running ArcView . This step has dramatically increased the efficiency with which we can plot maps from our GIS . In summation, we possess a working GIS with data layers showing and describing Town roads, creeks, wetlands, soils, tax parcels, land-use zones, and Unique Natural Areas. Our next steps will be to train additional staff, acquire elevation data, add additional features to existing data layers , and acquire and/or convert additional data layers such as census data and utility data. i GIS Database Plan - 12J11/96 STATUS Data Themes Working Copy I. Political Complete Available In Progress High Priority Municipality Boundaries X X Tax Parcels X X Zoning Districts X X Election Districts Agricultural Districts X Census Data II. Infrastructure Roads X X Water X Sewer X Storm Sewers Other Utility Lines Buildings X Trail/Bike Routes X Toxic Release Inventory Facilities III. Resource Hydrology X X Flood Plain Topography X Soils X Depth to Bedrock Surficial Geology Land use (current and previous) X Open Space X Vegetative Cover Unique Natural Areas/CEAs . X Aquifers/Public Water Supply Scenic Views X Designated Scenic Roads Wild, Scenic, Rec. River Historic Sites Pollutant Releases/Measurements OF 12v 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 t � Y WN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 TO: TOWN OF ITHACA TOWN BOARD FROM: JONATHAN KANTER, DIRECTOR OF PLANNING �- RE: 1996 ANNUAL REPORT DATE: JANUARY 13, 1997 The Town of Ithaca Planning Department' s Annual Report for 1996 was included in Town Board member packets that were mailed out for the January 13th meeting. I wanted to take this opportunity to highlight some of our major accomplishments in 1996, and outline some of the challenges for the upcoming year. It was an extremely busy and productive year as evidenced in the Annual Report. Many of the activities of the Planning Department are closely tied to the many boards and committees that represent the town, including the Town Board, Planning Board, Zoning Board of Appeals, Conservation Board, Planning Committee, Codes and Ordinances Committee; Public Works Committee, Agriculture Committee, Town of Ithaca / Cornell University Transportation Committee, and Town Hall Committee. I would like to thank the many hard working members of these boards and committees for their commitment and dedication, without which much of our work could not be accomplished. I would also like to recognize and thank the hard working staff of the Planning Department, who constantly demonstrate an outstanding level of professionalism. The many accomplishments this past year have been made possible by the efforts of this dedicated staff. Finally, I would like to salute my fellow department heads for a job well done with their own departments, and thank them for their willingness to work together for the benefit of the town and their help with many of the projects and activities of the Planning Department. Here then in outline form are what I would consider the major accomplishments of the past year and some of the challenges that lie ahead for the upcoming year. TOWN OF ITHACA PLANNING DEPARTMENT Major Accomplishments in 1996 : Enactment of Six Mile Creek Conservation Zone Computerized Geographic Information System (GIS) was set up and implemented Draft of Park, Recreation and Open Space Plan was completed Town, working with Tompkins County, was successful in obtaining low interest economic development loan for Axiohm Corp . through Federal Small Cities Community Development Block Grant (CDBG) program Participated with Tompkins County, City of Ithaca, Cornell, and Chamber of Commerce in completion of County Waterfront Study Codes and Ordinances Committee made significant progress in reviewing and drafting revisions of Town of Ithaca Zoning Ordinance Participated with Coddington Road Community Center and YCC in designing and constructing new picnic pavilion Planned, designed and installed historical markers celebrating town' s 175th Anniversary Organized and conducted a farm tour of active farms and agribusinesses in the town Challenges for 1997: Completion and enactment of Revised Zoning Ordinance Enactment of additional Conservation Zones (e .g. , Coy Glen, South Hill Swamp) Adoption of Park, Recreation and Open Space Plan as official town policy Continue with development of GIS system Participation in Northeast Subarea Study with MPO and other communities to evaluate transportation conditions in northeast part of county and consider recommendations for improvements Participation in Joint Local Waterfront Revitalization Plan (LWRP) with Tompkins County, City of Ithaca, Cayuga Heights, and other Cayuga lakefront communities (if State grant is approved) Begin preparation of townwide Transportation Plan to implement recommendations of Comprehensive Plan Jonathan Kanter, Director of Planning January 13, 1997 i _ C) Ln r N m m Ol M V' 00 to ri M r-I 1%0 r-I M SCI a m V)- Cf)- O m LO Co M Ol in 1D Ol H Q� l0 l0 Q' Ol O O pp M Ol C' co N r-1 M � M H O l0 O r .—i !ll���z N co l0 Ql m LO M N r ri Ol .--I O H r ri H �n r a O cn f�i0 A � W r r m no) m t.f') N O M N M r N LO A p Emi H H t h � H th U? 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H c •a C a1 C wo ca v p F+ z o ° \ a Ln N N T--1 o TT col z - ao . � �10 NN C Ln V M r O y M O r--I Ln M < G c W U m p L v ° w * z O N U * c U � ZDH 0 z 0 E U s m y o o H H H U GW. g m U W0 000 � a Ua z U U] U fA H ° z ° z W H W H a H O P4 H R. H W N W O C m N s o OF I r F 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Agenda Item No . 3(e) TOWN CLERK/RECEIVER OF TAXES DIRECTOR OF ADMINISTRATIVE SERVICES 1996 ANNUAL REPORT Town Clerk : The Town of Ithaca celebrated its 175th Anniversary during the year. Through the Recreation Partnership we were able to hold a one day celebration on April 13 , at the Volunteer Firemen ' s Association , 638 Elmira Road . The special day was called , " HISTORY AND FUN SINCE 1821 . Unfortunately, with heavy rains only about fifteen residents attended . Even with a small group everyone had a wonderful time . Participants enjoyed games like marbles , hop scotch , stick ball , jacks , and box ball . The children enjoyed making candies , corn husk dolls , pin wheels , paper airplanes and helicopters , and painting . A weaver shared his craft by demonstrating the art of rug making . Square dancing and line dancing lessons were also provided . George Frantz, Assistant Town Planner provided an aerial map of the town from the 1950' s , and challenged people to locate areas of interest on the map . The Town Clerk' s office provided many interesting historical books and documents for review. Some of the items included minutes of the Town Board from 1821 and 1857, financial reports from the 1940' s , highway personnel time sheets from the 1930' s , and military ballots from the late 1800 ' s . The anniversary celebration also included the planning and placement of nineteen historical markers within the boundaries of the Town . The unveiling of the markers took place during a small ceremony on November 1 , at the Town Hall . A reception was held immediately following with several past and present Town Supervisor' s , Town Board members , Tompkins County Board of Representative members , and town residents in attendance. George Frantz , Assistant Town Planner who researched and wrote the text for the markers provided maps outlining their placement and history. Several markers were placed on display at the reception . Cornell University and Ithaca College graciously made donations to help offset the cost of the historical markers placed within their property boundaries . During the month of December the Town acquired the original Town Clerk ' s assessment log of livestock owned by residents of the town for the years 1849 through 1854 . A former resident and student of Cornell University saw the historical book in an antique shop in New Hampshire and notified us of its whereabouts . The book makes an interesting and informative addition to the Town ' s archives . 1996 Annual Report Page 2 . During the last quarter of the year the Town Board entered into an agreement with the DeWitt Historical Society to provide historical services . They will be providing assistance in answering inquiries related to genealogy research , developing ideas for methods of storage of archival documents , and identifying historical areas . The Town held a special election on March 12 , 1996 to determine the wishes of the townspeople regarding the acquisition of a new Town Hall at 119 West Court Street. The cost of the special election , excluding legal fees , was $9 , 836 . 75 . There were three special election polling places . One thousand people voted on the proposition which was turned down with a vote of 806 nays , and 194 ayes . As a result of the special election the Town Board appointed an ad hoc Town Hall Committee with residents and elected officials to reevaluate needs , review proposed locations , and continue the search for a new Town Hall . Several conferences and seminars conducted by the following organizations were attended by staff during the year: The NYS Association of Towns - Annual Meeting The NY Association of Local Government Records Officers - Annual Meeting The Tompkins County Task Force - Mental Health Needs . NYS Department of Environmental Conservation - Hunting/Fishing Licensing NYS Department of Agriculture and Markets - Dog Licensing NYS Government Finance Officers Association = Tax Collection by Credit Cards NYS Town Clerks Association Records Management : The contract and agreement files were sorted and indexed to facilitate easier tracking of renewals and/or amendments . Disposition and inventorying of records within the archival and inactive storage facilities were performed by staff on a regular basis . This work was done to prepare for the indexing and microfilming projects which are planned in the coming years . The position of Keyboard Specialist was created and filled early in the year to facilitate the preparation and transcription of minutes for the Town Board , Planning Board , Zoning Board of Appeals , and the Conservation Board . Our goal of providing more timely transcription and approval of the minutes has been achieved with this position . Tax Collection : The Tompkins County Board of Representatives received enabling legislation from New York State to place the solid waste fee on the tax bill as part of the warrant . This legislation allowed for this fee to be legally collected by the Town Receiver of Taxes . i 1996 Annual Report Page 3 . A total of $7 , 288 , 192 . 84 was collected on the tax warrant in 1996 . Of that amount , $3 , 648 , 842 . 62 was for the Town of Ithaca . A detailed report of all funds received was - provided to the Town Board on June 10 , 1996 , The Town Supervisor appointed an ad hoc committee to review the water and sewer benefit assessments raised on the tax bills . The committee began reviewing the unit charge for each tax parcel . Changes were made in the number of units to correct problems , and to respond to residents notification of changes . Work continues on the t review and revision of the units for the entire tax roll for 1998 . Human Resources/Personnel : Compliance with the New York State Civil Service was finalized . All positions within the town now meet the requirements of the law for specific classifications . All staff who were required to take a civil service examination within their job classification have successfully done so . The Personnel Committee reviewed and revised several of the procedures and policies within the Personnel Manual . Some of the revisions included : Fair Employment Practices Employee Assistance Program Drug and Alcohol Policy Grievance Procedure and Policy Discipline and Discharge Policy Health/Dental Benefit Plan for Retirees Staff completed the "Violence in the Workplace Survey" . As a result of the survey the Community Dispute Resolution Center developed and provided a second questionnaire that was used to determine the extent of concerns employees had . The Center had a meeting with staff to explain and review the results of the survey. The Town Board entered into an agreement with the Center to provided employee dispute related services during 1997 . Health insurance options were outlined and reviewed . During the month of July the Town Board entered into a six month trial agreement with the Prepaid Health Plan ( PHP ) to provide health insurance coverage to employees . Employees were offered the option of switching to PHP or continuing with their Blue Cross/Blue Shield coverage . Preparation of the payroll by an outside agency was completed in October . Several "glitches" have developed and been addressed during this process with ongoing work to develop the service to more closely fit the towns needs . i 1996 Annual Report Page 4 . Employee evaluation forms were reviewed and revised to be more concise and simpler to understand by both the Department Head and the employee . Accountina : A new method of preparing budgets began in the early summer to facilitate an easier review of revenues and expenditures . The Town Board held several special meetings to understand more fully each independent line item within the funds . Department Heads reviewed their budget proposals with staff more closely to better understand how the individual budget line items they were responsible for affected the whole budget . Evaluation of the accounting policies , procedures , and practices began in 1996 . The upcoming year will be one of transition to complete the evaluation and implement new methods to closely follow the guidelines of the Office of the State Comptroller. ` A special thanks to the staff within the Town Clerk/Administrative offices for their hard work and dedication during the year. Thank you also to Supervisor Valentino and the Town Board members for their considerations . Respectfully submitted , sj� ' Joan Lent Noteboom Town Clerk/Director Administrative Services January 13 , 1997 AGENDA ITEM NO ( e ) TOWN CLERK ANNUAL REPORT 1996 YEAR END TOTALS CONSERVATION LICENSES Total Total Sold Revenue Senior ( 65 +/ Military Disability) 13 $ 13600 Fishing - Season 16 $ 16400 Hunting (Small Game) 1 $ 1600 Big Game ( Deer and Bear) 10 $ 10600 Bowhunting ( Big Game License Required) 17 $ 17 . 00 Muzzleloading ( Big Game License Required) 1 $ 1000 Sportsman 35 $35 . 00 Special Second Deer Permit 2 $ 2 . 00 Turkey Permit 8 $ 8 . 00 Non- Resident Fishing = Season 1 $ 1000 Non- Resident Big Game ( Deer Only) 1 $ 1800 Non- Resident Turkey Permit 1 $ 1 . 00 Lost License Certificate 1 1 . 00 TOTALS 107 $ 107800 MARRIAGE Licenses 75 $656 . 25 Transcripts 24 240 . 00 TOTALS 99 $ 896 . 25 DOGS Licenses : 941 @ $2 . 00 each 941 $ 1 , 88100 Enumerations : 843 @ $ 1 . 00 each 843 843000 TOTALS 1784 $23725 . 00 Comprehensive Plan ( $ 12 . 00 each ) OTHERS 11 $ 132 . 00 Tax Searches ( $ 5 . 00 each) 67 335000 Zoning Ordinances ($ 8 . 50 each) 48 408400 Zoning Ordinance daps ( $ 3 . 00 each) 3 9000 Copies & Miscellaneous 210 . 81 Subdivision Ordinances ($3 . 00 each ) 6 18 . 00 Open Space Report ( $ 10 . 00 each ) 1 10000 Bingo 500424 Miscellaneous NSF Income 11 . 00 TOTALS 136 $ 13634 . 05 TOTAL TOWN CLERK REVENUES PAID TO SUPERVISOR : $636130 PAYMENTS - OTHER ENTITIES Amount Paid to DEC for Conservation Licenses $ 1 , 706 . 00 Amount Paid to County Treasurer for Dog Licenses 15560081 Amount Paid to State Health Department/ Marriage Licenses 843 . 75 Amount Paid to Supervisor for SPCA Contract 41660019 Amount Paid to Department of Agriculture & Markets 393 . 00 Amount Paid to NYS Comptroller 585 . 00 TOTAL PAYMENTS - OTHER ENTITIES $9 , 748 . 75 TOWN CLERK DISBURSEMENTS - 1996 Revenues to Town Supervisor $5 , 362 . 30 Disbursements - Other Entities $9 , 748 , 75 TOTAL TOWN CLERK DISBURSEMENTS - 1996 $16 , 111 . 06 'Total Town Clerk Disbursements - 1995 $ 13 , 515 . 99 printed - 116196 Agenda No . 4 TOWN of ITHACA TOWN COURT 126 E . SENECA STREET ITHACA, NEW YORK 14850 January 13 , 1997 Annual Report for Raymond Bordoni ' s Town of Ithaca Court for 1996 . Cases : Number of cases closed 646 Number of cases open 173 Arraignments for other courts 20 Total cases 839 Fines and Fees : Criminal , Motor Vehicle $249612864 Surcharges $ 119480 . 00 Civil , Cert . of Dispo . , Small Claims Court $ 236 . 00 Bail Poundage $ 109 . 50 Sent to State Comptroller $ 36 ,438 . 14 Bail Received : $ 41400 . 00 Additional Activities : Arraignments held Probation given Bench Trials held Small Claim Court Trials held Arrest Warrants issued Certificates of Disposition issued Orders of Protection issued Bail Monies returned Dismissals granted Motion Hearings held Conditional Discharges given Weddings conducted Commitment for Imprisonment issued Former cases (Wallenbeck' s ) researched , bail monies returned and restitution monies paid to victims . Respectfully submitted , 4 17'� le It /.�6 RAYMOND BORDONI Town Justice AnnRep96 AGENDA ITEM NO . 4 TOWN OF ITHACA COURT CLARENCE LARKIN , JUSTICE 126 E SENECA STREET , ITHACA NY 14850 January 7 , 1997 RE : YEARLY REPORT TOWN OF ITHACA COURT CLARENCE LARKIN , JUSTICE Activity for my portion of the Town of Ithaca Court for 1996 is as follows : Number of cases closed : 1610 Number of cases open : 311 Arraignments for* other Courts 57 Total cases 1978 FINES AND FEES Criminal , Motor Vehicle $ 75 , 815900 Surcharges 21 , 770 . 00 Civil 315 . 00 Bail Poundage 620 . 00 Sent to State Comptroller : $ 98 , 520 . 00 Bail Received $ 33 , 605 . 00 Additional Activities Arrest Warrants issued ; Search Warrants issued ; Orders of Protection issued ; Conditional Discharges given ; Probation given ; Jail terms given ; Bench Trials and Jury Trials held ; Motion hearings ; Felony Hearings ; Dismissals ; Weddings Respectfully , Cla ence Lar in / To n Justices: '