HomeMy WebLinkAboutTB Minutes 1996-12-09 TOWN OF ITHACA
REGULAR TOWN BOARD MEETING
DECEMBER 9 . 1996
6w30 P. M.
At a Regular Meeting of the Town Board of the Town of Ithaca , Tompkins County, New York
held at the Town Hall , 126 East Seneca Street , Ithaca , New York there were present :
PRESENT : Catherine Valentino , Town Supervisor ; Carolyn Grigorov, Councilwoman ; David Klein ,
Councilman ; Ellen Harrison , Councilwoman ; Edward Conley, Councilman ; Mary Russell ,
Councilwoman ; John P . Wolff, Councilman ,
ALSO PRESENT : Joan Lent Noteboom , Town Clerk/ Director of Administrative Services ; John
Barney, Attorney for the Town ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway
Superintendent; Jonathan Kanter, Director of Planning ; Andrew Frost , Director of Building and Zoning .
OTHERS : Judith Drake , Human Resource Specialist ; Dennis Ellsworth , Assistant Building and
Zoning Officer; Al Carvill , Secretary to the Supervisor; Bob Romanowski , Ithaca Fire Commissioner;
Dora Higgins , Citizens to Save Our Parks ; Stan Seltzer , 228 Forest Home Drive ; Tim Maxim , Ithaca ;
Sinead O' Mara , Ithaca ; Katie Hadrovic , 198 East King Road ; Tim Joseph , Tompkins County Board
of Representatives ; Evan Monkemeyer , 123 East King Road .
CALL TO ORDER : Supervisor Valentino called the meeting to order at 5 : 30 p . m . , and led the
assemblage in the Pledge of Allegiance .
Supervisor Valentino introduced three new employees to the Town Board . Judith Drake as the new
Human Resource Specialist . Alfred Carvill as the Secretary to the Supervisor, who will be working
with the Town Supervisor with the accounting and the budget processes . Dennis Ellsworth as the new
Assistant Building and Zoning Officer ,
AGENDA ITEM NO. 3 - REPORTS OF TOWN OFFICIALS
A. Town Engineer - See attached .
Councilwoman Ellen Harrison - There have been questions regarding the Tire at EcoViilage and the
water supply on West Hill . Some people from EcoViilage have mentioned concerns regarding the
water issues. The Town Board needs to look at this and think about the implications . It has been the
desire of this Board not to run additional water to West Hill because of the agricultural land usage .
The Board should explore this to understand what has happened , and what the implications might be .
Supervisor Valentino - The Town Engineer has mentioned this in his report including that the water
pressure on West Hill will be an ongoing concern .
TOWN BOARD MINUTES 2 DECEMBER 9, 1996
Director of Engineering Daniel Walker - A report was given to the Planning Board outlining how many
difficulties the fire department had with the EcoVillage fire . This would be a typical problem in a rural
setting . The Planning Board is concerned about access and availability of water for projects with a
high density of buildings .
Councilwoman Harrison - That should have been considered when the Planning Board approved the
project. Some of the EcoVillage people mentioned it took the Fire Department twenty minutes to locate
the dry hydrant .
Mr. Walker - I arrived on the scene shortly after the Fire Department arrived . The location of the
hydrant was changed and it is not on a hard road surface , that is a concern .
Supervisor Valentino - The Town has had meetings with the Fire Department and there are ongoing
discussions to resolve these concerns .
Director of Building and Zoning Andrew Frost - Two meetings have been scheduled . One is for the
water issues , the second meeting will be between the Fire Department , myself, and EcoVillage
residents in regards to the fire .
AGENDA ITEM NO. 6 - REPORT OF FIRE COMMISSIONER .
Bob Romanowski , Board of Fire Commissioners - Highlights from last month's meeting were as
follows: 1 . Approval of administration for an assistant for finance . 2 . There is a zero increase in the
1997 Budget . 3 . The Fire Commission has a newly appointed and final member on the Board , Paul
Alexander . 4 . The Fire Commission received a $50 . 00 donation in the memory of the five children
who died on Danby road . 5 . A hydraulic rescue tool was donated to the Fire Commission for Station
5. 6 . Statistics until the end of November for the Town of Ithaca and the City of Ithaca show that there
have been 167 fires (6 % of the calls) ; total rescue/ EMS , 715 ( 26%) calls ; hazardous condition calls ,
253 (9%) , service calls , 155 ( 5% ) ; and false alarms , 1 , 353 (49 . 5 %) . For the month of November the
City of Ithaca had eight fire calls and the Town of Ithaca had 11 fire calls . Cornell University had one
fire call and Ithaca College had two fire calls . Total property losses for the month of November were
$ 1 , 915 . 00 of which approximately 95% was EcoVillage .
Councilwoman Carolyn Grigorov - Were 6% of the calls actual fires?
Mr. Romanowski - Six percent were structure fires . There were 167 fires until the end of November
for the Town of Ithaca and the City of Ithaca . The false alarms consist of 135 malicious false alarms ,
four bomb threats with no bombs , 478 system malfunctions , and 736 unintentional false alarms .
Mr . Frost - Is there is a comfortable degree of confidence separating the malfunctions from good
intentions ?
Mr. Romanowski - Yes. In the reorganization plan the Fire Chief produced Cornell University only had
TOWN BOARD MINUTES 3 DECEMBER 9, 1996
one call because they have a quick response from Cornell Safety . Cornell Safety let the Fire
Department know whether to rush to the call or slow their response . The hydrant at EcoVillage was
to far from the scene to hook up to , and that is why they did not hook up to that hydrant . The ground
conditions would not support the heavy truck so the Fire Department started to fight the fire without
connecting to a hydrant. They started fighting the fire , and then as other equipment arrived they made
a hydrant . Ithaca Fire Chief Brian Wilbur' s letter was read aloud to the Town Board , see attached .
Councilman David Klein - What does Chief Wilbur mean by the Town needing a fully staffed code
department? I thought the Town already had one .
Mr. Romanowski - That question would need to be answered by Chief Wilbur. There are concerns
about some of the building that goes on in the Town of Ithaca and the City of Ithaca that should be
addressed . Chief Wilbur will be setting up a meeting with the Town to discuss those issues . Chief
Wilbur also wanted to express this request has nothing to do with Mr. Frost' s work ability.
Councilwoman Grigorov - Has any official recognition been made to the Fire Department for their
efforts at EcoVillage ? It would be nice to do a letter to expressing the great job they did .
Mr. Romanowsk i - Supervisor Valentino has copies of all the letters that have been sent to the different
departments that participated in the EcoVillage fire . There was approximately a million dollars worth
of damage done to EcoVillage. It was an amazing stop by the departments , it could have been worse .
Supervisor Valentino - I went to the fire station the next day to personally thank the Chief and the
Department for saving EcoVillage .
AGENDA ITEM NO. 6 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES .
Tim Joseph - The County has finished their Budget . There are youth related items that the Town
would be interested in . The County passed a resolution to continue another three years on the Youth
Partnership Pilot Program . There are considerable concerns the County Board has about whether
it is a pilot or if this is just three years towards permanency. Most of the members on the County
Board think that this was a request for three years then the funding will go away. Now there is talk
about more years . There is misinformation about the youth development programs at the City Youth
Bureau . It started when the Mayor mentioned that 60% of the children are from outside of the City and
the County is only paying 40 % of the bill . That is an over simplification of the situation and the history .
The County has an obligation when it provides programs to youths in the County , and there is no
reason to expect the City to independently pay for youth in the City. If 40% of the children came from
the City then they, should pay 40% of the bill . Several years ago , the County proposed paying 100°x6
for the services they wanted to provide because the County could not afford all the services that the
City was providing . The City told them not to do it that way , but to give them a certain amount of
money to spread among all the programs . Ina real sense , the County was paying for more than the
Citys share, but they did it in a good faith attempt to provide more services . When the County could
not afford to provide anymore , the City put up the money to continue a full range of services for all the
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CITY OF ITHACA
310 WEST GREEN STREET
ITHACA. NEW YORK 14850
OFFICE OF TEL (607) 272-1234
FIRE CHIEF FAX (607) 272-2793
MEMORANDUM
To: Bob Romanowski , F' e Commissioner
From : FC Brian Wilbur
Re: December Town Bo d meeting
Date: 09 DEC 96
Some items that I think the Town Board could benefit from knowing are :
1 ) The Ecovillage fire pointed out several concerns for the fire department, including , but
not limited to :
the need for upgraded and expanded municipal water supplies on West Hill ;
the need for improved communication on code enforcement issues ( I believe this
requires more people , one in the fire department , and a fully staffed code office
in the Town - this is not a reflection on Andy Frost or the quality of his work) .
As a note to this : Many Ithaca career, volunteer, and bunker fire fighters worked very
hard to contain this fire . Ecovillage , and the Town of Ithaca in general truly benefitted
from the expertise and dedication our fire fighters bring with them to the service they
provide . The Town can be very proud of its fire fighters .
During the Ecovillage fire , many area fire departments provided mutual aid ; some to the
fire , others to standby. As the Ecovillage fire raged , another house fire on East King
Road was extinguished by personnel and equipment from Ithaca , Cayuga Heights , Dryden ,
and Brooktondale . Intermunicipal cooperation at its best!
2 ) Fire Department budget status :
As of this writing , the Fire Department is approved for a zero increase budget , which
means that only contractual ( labor agreement) raises are included and most other lines
are held at 1996 levels . Although our full budget submittal requested ten additional fire
fighters , one assistant chief for code enforcement , and one administrative assistant-
financial , it appears the department will be approved only for an additional position in
the administrative office , which is the "administrative assistant - financial" position .
n
'An Equal Opportunity Employer with an Allirmalive Action Program' taRecycled Paper
Bob Romanowski 09 DEC 96
page 2
As you know, the contract between the City and Town requires the Town to agree to any
new positions , or they don' t contribute to the cost of the position (s) . I have talked with
Kathy Valentino and Dominick Cafferillo on this . It looks like the best way to proceed is
to plan on having specific budget details and an addendum to the contract ready for the
Town Board to authorize at their December 31 , 1996 meeting . This would be in their
hands prior to the meeting .
Another budget highlight comes from the capital budget which authorizes four automatic
external defibrillators (AED ' s ) for purchase in 1997 . If , as you advocate , the Town
decided to purchase one , we could equip all in-service engines , including both town
stations , with these life saving devices .
3 ) New Rescue Tool purchase
A grant has been received for the purchase of a hydraulic rescue tool (Jaws of Life) for
South Hill Station . The donor wishes not to be identified publicly. This tool will enhance
our ability to provide rapid and effective rescue services on South Hill . In light of the
many motor vehicles accidents in that area recently , the timing is particularly useful to
us . -
4 ) Hazardous Materials Team
The Ithaca and Cortland Fire Departments are working on entering into a cooperative
agreement to support a joint hazardous materials response team . Once formed , the
improved capability this venture will develop will be available to either community ,
including the Town of Ithaca . This is still in the formative stage and so additional
information will be forthcoming as it becomes available .
Ultimately , to insure that we are doing all that can be for the safety and well being of or town
residents and our fire fighters , a meeting to review the Ecovillage issues and to look ahead would
be very helpful .
TOWN BOARD MINUTES 4 DECEMBER 9, 1996
youth. The County has agreed to put enough money towards the programs they want to fund for the
next six months . There are some programs the County wants to provide that the City does not want
to provide . The question is how much could the County provide , and how could the City operate for
less money .
Councilwoman Grigorov - What kind of programs would the County want that the City would not want ?
Supervisor Valentino - When funding was getting tighter and there were some programs that seemed
marginally effective , the County mentioned they needed to set priorities because they cannot fund
everything. The hope was that the City would feel the same way, and they would set some priorities .
There might be some programs that could be stopped because there are few youths engaging in these
programs . Priorities are difficult to set , everyone needs to decide what is an effective program
meeting the needs of certain children .
Mr. Joseph - A program that turns two or three children away from a path leading to jail can be worth
a lot of money but it has to be shown . There are some people in the County who think that the City
never did, or was never willing to do a thorough evaluation of their programs . There are people in the
City that disagree with that .
Supervisor Valentino - It seems the six-month evaluation would be the best approach .
Councilwoman Harrison - What has happened with the Warren Road rebuilding project ?
Mr . Joseph - It was taken out of the budget capital program for this year. The people who had
questions about it did not get their questions answered . The people who think it is really important
need to go ahead . They did not say they were not going ahead this year, but they are putting it off a
year . It is not on this year's agenda . It is planned for next year.
Councilwoman Mary Russell - What was the funding level the County approved for the Recreation
Partnership?
Mr. Joseph - It was $35 , 000 . 00 a year for three years .
AGENDA ITEM NO 8 - PERSONS TO BE HEARD •
Dora Higgins , Citizens to Save Our Parks - The Board was provided with a proposed resolution , a
map , fact sheets , and copies of pages from Tompkins County . The proposed resolution urges
Common Council of the City of Ithaca not to transfer city land (the festival land and parcel B) to the
Finger Lakes State Park so a new entrance road could be built to the Allen H . Treman State Marine
Park. The proposal to build a new entrance road is part of the 1996 Final Master Plan and the Final
Environmental Impact Statement for the redesign of Allen H . Treman State Park . It has been
mentioned that the Town prefers not to interfere with the City of Ithaca's decisions . This decision
would affect the Town ' s constituents as users of Allen H . Treman State Park and as taxpayers of the
TOWN BOARD MINUTES 6 DECEMBER 9, 1996
State of New York. The Citizens think it would be appropriate for the Town to speak out on this matter.
The Finger Lakes State Park representatives gave two reasons for needing the new entrance road ,
for safety reasons and to stop cruising cars for security reasons . The safety factor could be easily
taken care of without a new road by placing no parking signs along the entrance road from Route 89
to the first intersection of the park . This was the solution suggested by the State Park representatives
themselves in the 1992 and 1993 drafts . This could be done with minor expense and no
environmental damage to the wet lands . The proposed road would be less safe than the present road
that exits from the park going south . Stopping cruising cars for security purposes could be done on
the land that is now part of Allen H . Treman State Park . They do not need to acquire City land to build
a new road to stop cars cruising . The proposed road is on isolated areas away from Cass Park and
the Hanger Theater activities . It would be less safe in those terms . They do not need to build a new
road at the taxpayers expense . They could put in a contact station on the land they own now . As one
of the many constituents using Allen H . Treman State Park with much enjoyment for the past 30 years ,
I urge the Town Board to urge the City not to give away ownership of city lands . Doing so would
adversely affect not only the Town' s constituents , but the constituents of Common Council . The 1966
Memorandum of Understanding written when the City gave the State Park the acreage specifically
states , " that the parties hereto will have common use of all roads constructed by any of the said
parties ." For the State to violate their agreement is something that this Board should protest . Others
who have spoken out against this new road , include the Tompkins County Environmental
Management Council , the League of Women Voters , the City of Ithaca Conservation Advisory Council ,
and the Citizens to Save Our Parks . In addition , New York Parks and Conservation Associations have
felt it would be inappropriate to spend large sums of capital funds on expanding facilities that would
only help the patrons of the park . This Board does not have to vote on this issue tonight , but you
should think about this information to make a decision later on . The Common Council will be
absorbing the information before making a decision .
Supervisor Valentino - When will the City Common Council be considering this ?
Ms . Higgins - The State Park people usually make a finding statement the day after the comment
period is over , that was August 30 , 1996 . Once the State Park people make their finding , the City
needs to make a finding . The City can adopt the findings of the State Park , which would make it very
quick , or the City could take their time to write their own findings .
Councilwoman Harrison - Did you provide these comments to the State Park representatives so it
would be part of their findings?
Ms . Higgins - "Yes . "
Councilwoman Harrison - The agreement with the three parties talked about shared uae of all the
roadways . The drawing shows the new roadway going into the marine , and being exclusive ?
Ms . Higgins - They are saying they want to curtail traffic , which means to stop people that go in to
cruise around and exit again .
TOWN BOARD MINUTES 6 DECEMBER 9, 1996
Councilwoman Harrison no Are they proposing to have someone at a gate to keep people out?
Ms. Higgins - Earner plans has contact stations at certain locations . There have been a lot of changes
in these plans . The Memorandum of Understanding stated that there would be no charge for
picnicking or parking , but in the 1992 plan it states that they would start to charge once the 1957
Memorandum of Understanding expires .
Councilwoman Harrison - Who are the three parties to the Memorandum of Understanding?
Ms . Higgins - The Hanger Theater , the State Park, and the City of Ithaca .
Director of Planning , Jonathan Kanter we There is a Final Master Plan for the Allen H . Treman State
Park which includes the Environmental Impact Statement dated 1996 . All of the contents Ms . Higgins
has mentioned are in this document , plus more .
Stan Seltzer , President Forest Home Improvement Association - The Association supports the
proposal of the transfer title for the Forest Home Walkway to the Town of Ithaca . The Association
wanted to thank the Town for their efforts in maintaining the walkway .
Attorney for the Town , John Barney - I do not have any additional information since the last meeting .
AGENDA ITEM NO . 3 on REPORTS OF TOWN OFFICIALS ( CONTINUED ).
Be Highway Superintendent on See attached .
C . Director of Planning on See attached .
Mr. Kanter - People have been asking about the Saddlewood Farms proposal . Saddlewood Farms
submitted a letter approximately two weeks ago officially requesting that their application be
withdrawn . That was the proposal on Mecklenburg Road directly opposite EcoVillage . The Cornell
Lake Source Cooling Project is nearing completion of the Environmental Impact Statement . When
completed it will be circulated for public comment . The Town of Ithaca Planning and Engineering staff
have met with Cornell's engineers to discuss some details of the water line route through the Town
of Ithaca . The route passes through the school district properties and along East Shore Drive to Lake
Street. Cornell has had discussions with different school district parties and some of the residents of
the area to inform them they are prepared to incorporate into their plans some sidewalk improvements
in that area . People have made comments indicating a need for sidewalks in that area .
D . Director of Building and Zoning - See attached .
Councilwoman Russell on Mr. Kanter' s report mentioned a request for a variance from the sprinkler local
law for the Longhouse Cooperative . In light of the EcoVillage fire , what happened to this request?
TOWN BOARD MINUTES 7 DECEMBER 9, 1996
Mr. Frost - The case was heard by the Zoning Board of Appeals on November 13 , and was denied by
the Board . The applicant will be coming back to the Zoning Board of Appeals with new information .
The Town has eight fire or emergency occurrences during the month of November. The EcoVillage
fire destroyed four buildings . Three of the four buildings were two family homes . There were two
instances at Ithaca College one destroyed a dorm room , and the other fire was confined to a balcony.
There was an electrical situation at Cornell where a ceiling fixture was smoking . There were two
house fires. One of the fires damaged a living room when a candle tipped over and started the couch
on fire . The second fire was on Troy Road and was started when refinishing oil ignited a wood stove .
One of the four unit apartments on Sapsucker Woods Road caught fire from an electrical fire that
started in the mechanical room . It destroyed all the utilities in the mechanical room and a portion of
the garage . The building is now unoccupied . There was a heating oil spill at Broome Development
on Trumansburg Road is under investigation with DEC .
Councilwoman Russell - When a wood stove goes into a house and it is not part of a renovation , does
the Town automatically inspect it?
Mr. Frost - Only if the Town is called . The State Building Code requires that any solid fuel burning
appliance needs a building permit . Wood stoves are added to the requirements . Any time a wood
stove is installed , a building permit is supposed to be issued . This is not always the case . Several
years ago , the Town sent a mass mailing to all the installers notifying them of the code requirement .
Many contractors in the area are not used to getting a building permit to install wood stoves as many
municipalities do not push the issue . A local dealer was upset because a suggestion was made for
him to get a building permit in the Town of Ithaca . He does not get one any where else .
Councilwoman Harrison - Is that a State Law?
Mr. Frost - "Yes . "
Councilwoman Russell - Does the City get compliance ?
Mr. Frost - I am not sure how much compliance the City has . It is the State Law and it is required for
a coal stove as well as a wood stove . The Building and Zoning Department has issued two permits
for these appliances during November .
Councilwoman Russell - Are you getting more cooperation from certain businesses than from others?
Mr. Frost - Not at all . There are two primary wood stove installers in the area , and they cooperate
sometimes .
Councilwoman Grigorov - Who is responsible for notifying the Town about these installations ?
Mr . Frost - The homeowner should notify the Town because it is their stove and contract .
TOWN BOARD MINUTES 8 DECEMBER 9, 1995
Councilman Klein - The next Newsletter from the Town should include this topic .
Mr . Frost - Some of the past Newsletters have included this topic as a reminder that the heating
season was approaching .
Councilman Edward Conley - If a contractor installs a wood stove , does the contractor have to get the
permits?
Mr. Frost - The permits are always issued to the homeowners . In many cases , the contractor files the
application with the Building and Zoning Department in the homeowner's name .
Councilwoman Grigorov - How much is the cost of the permit ?
Mr. Frost - The cost of the permit is approximately $25 . 00 .
Councilman Klein - What is the deadline for compliance for the Sprinkler Law?
Mr . Frost - July 1998 .
E . Town Clerk/Director of Administrative Services - See attached .
Joan Lent Noteboom - The State of New York Legislature has changed the requirements for getting
a handicapped parking permit . Previously, a Town Clerk could issue a handicapped parking permit
to anyone in the State as long as they provided the documentation from their doctor. Now, the State
is stating that the handicapped parking permits can only be issued to our own residents in the Town
of Ithaca . The State is doing this because they have had a lot of problems with enforcement and
people using the permits inappropriately. The State wants to cut down on misuse of the parking
permits .
Supervisor Valentino - At the last meeting , there was a couple who spoke about the equalization rates .
There has been some correspondence with the County about the county wide _ equalization rates . The
resolution and law have been approved for Tompkins County to have one rate . The Town will see
some variations next year because it is a two-year plan, with the State to get everyone at the 100% rate
that the County assessment uses . Then each Township would have the same equalization rate . The
County has sent a letter to the State on behalf of the Town to review the equalization rate , which was
too high this year.
AGENDA ITEM NO. 4 - REPORT OF TOWN COMMITTEES.
Councilman Wolff - The ADP Committee has begun the process of developing a training and
orientation plan . It looks like March will be a good time to begin implementing the training plan . The
plan would consist of training in the use of windows and a common software package . All the Town
employees would be familiar with the protocols , file standards , and the use of their software . This
IN
TOWN BOARD MINUTES 9 DECEMBER 9 , 1996
would help productivity .
Councilwoman Russell - According to the minutes of the last Recreation Partnership meeting , the
voting ratios will remain at their current levels .
Mrs . Noteboom - The points the Town Board made were mentioned at the Recreation Partnership
meeting. It was decided to leave the current levels as they are . The members did mention that they
wanted to try to write new bylaws for the Recreation Partnership .
Councilwoman Russell - At the last meeting of the Citizens Advisory Committee the ground rules for
the group were ratified by the Committee . (AMENDMENT ADDED - TB MTG. 12131196 - RESOL.
NO . 212(x) - Councilwoman Russell - At the last meeting of the Citizens Advisory Committee
(Come/1 Incinerator) the ground rules for the group were ratified by the Committee.) Linda Finley
from CDRC emphasized how extremely important it was for the representatives on that committee to
keep their constituenices informed as this process goes on . What are the Town Board's thoughts on
howto do that? Perhaps articles in the Newsletter would be important so people can be advised of
the process as it moves along .
Supervisor Valentino - The Town needs to keep track of the newspaper articles in the Ithaca Journal
to make sure that the residents are informed correctly .
Councilwoman Russell - The representatives on the committee went through an interest identification
and expressed their important interests . These comments are being compiled to send to the
representatives on the Board for discussion . (AMENDMENT ADDED - TB MTG. 12/31/96 - RESOL_
NO. 212(a) - These comments are being compiled to send to the grroyM who are represented on
the Board for discussion. )
Councilwoman Harrison - When is the next meeting of the Citizens Advisory Committee?
Supervisor Valentino - December 16 , 1996 at 6 : 45 p . m . in the Hagen Road at Cornell University.
Councilwoman Harrison - The Cornell and Town Transportation Committee discussed having
engineering students look into the potential link between Summer Hill Lane across Cascadilla Creek
to the Library Annex on the Precinct 7 property , the bicycle/ pedestrian link . One issue John
Gutenberger raised was that there should be discussions between the Town and Cornell University
in regards to who would build and maintain the link . The Committee is only looking at this as an
option, and Mr. Guttenberger wants to set up a clearer policy to see if the Town is interested . Through
discussions with the DOT regarding the traffic light on Judd Falls Road an agreement was made to
get further information on updated accident reports to see what has happened since the signal light
at Judd Falls Road was installed .
Councilman Klein - When the Codes and Ordinances Committee finishes the zones on the Zoning
Map it will be handed out for general review . The Public Works Committee has discussed the
TOWN BOARD MINUTES 10 DECEMBER 9, 1996
Highway Work Plan for 1997 . Under the phasing plan the Highway Superintendent mentioned
Bluegrass Lane was on the ten-year repavement plan costing $45 , 000 . 00 , 1 asked the Highway
Superintendent why the Town would be paving Bluegrass Lane for Cornell University? The Highway
Superintendent , in 1988 , wrote a declarative statement stating that Bluegrass Lane is a Town road .
It is listed under the State Highway Inventory as a Town road . The Public Works Committee wanted
to know how to remove Bluegrass Lane as a Town road? The easiest way to do so is to ask Cornell
if they are willing to give it up .
Mr. Noteboom - The Town has been maintaining this road since the 1970 's . We have been plowing
and repairing the road constantly. The Board , in 1980 , was requested to name an old town road
between Warren Road and Hanshaw Road . A doctor from Cornell University requested that the road
be named Bluegrass Lane . This is the only documentation related to this that we can find .
Supervisor Valentino - Did you call the County to find out anything?
Mr. Noteboom - There was nothing found in the files from 1931 to 1980 at the County office . The only
ownership that was found for this tax parcel was that Cornell University owns the property. The
County Clerk suggested that the Town tell Cornell University to prove that the Town owns the road .
Attorney Barney - Supervisor Valentino should call John Gutenberger about Bluegrass Lane , an
discussions with Cornell University should be set up .
Councilman Klein - The Public Works Committee also discussed the drainage in the Town of Ithaca .
The good news is that the DeWitt Pond supported the heavy rain fall in November. There have been
some complaints from people on Maplewood Drive about drainage problems . The Highway
Superintendent has talked to the owners about ditch maintenance . A neighborhood meeting is
scheduled for January , either at the Northeast School or the DeWitt Middle School , to bring the
residents in the northeast area up to date on the drainage study. JoAnn Cornish addressed the
Committee in regards to including some dog parks in the parks plan .
Mr. Noteboom - Ms . Cornish also mentioned a Dog Ordinance for people to control the dog's waste .
The Town Board should talk about this .
Supervisor Valentino - The Town ' s Dog Ordinance has a leash ordinance , but no ordinance on picking
up a dogs waste .
Attorney Barney - I will look into including that in the Town 's Dog Ordinance .
CounciMroman Russell - The sign at the South Hill Trail for dogs to be on a leash has been removed .
Is there a reason for that?
Mr . Noteboom - I will check into that .
TOWN BOARD MINUTES 11 DECEMBER 9 , 1996
Councilwoman Harrison - In the past , there was a discussion on setting up a committee looking at the
benefit assessments . Not to review inaccuracies , but to look into the policy issues and formulas .
Where is the committee at this point ?
Mr. Walker - A committee has been set up , but has not met yet . Hopefully, after the first of the year
they could get together .
Supervisor Valentino - The word is , the County had a hard time meeting the Town's roll , and it became
more work for everyone . It is balanced out now. .
AGENDA ITEM NO. 7 - REVIEW OF CORRESPONDENCE .
Councilman Klein - What is the letter from LouAnne Bangs in reference to?
Mr. Frost - She must be confusing the Town Board for the Zoning Board . The landowner was issued
a court appearance ticket . He was brought into Town Court and fined $250 . 00 . The residents of
Eastern Heights are looking for the residents of that area to be owner occupied homes as a
requirement for the Zoning Ordinance .
Councilwoman Russell - It was not clear in the letter to what the offense was for .
Mr. Frost - The gentleman bought a single family residence and started to convert the basement into
an apartment without a building permit . After the Building and Zoning Department heard of this it was
brought to the Zoning Board of Appeals to go through the permit process . Three or four months prior
to the Town's involvement , the gentleman had signed a lease with some college students to rent this
house. There was an occupancy violation of too many unrelated people in the house , as well as work
being done without a building permit . These were two separate offenses , and the Town Court
assessed one penalty for both offenses .
Councilwoman Grigorov - Did the gentleman have to come to court because he did not comply on his
own?
Mr. Frost - No. During the Zoning Board of Appeals deliberations , with a good public turnout speaking
against the whole issue , the Zoning Board as part of a condition to the approval , assessed a fine . By
the time the Board were ready to make the resolution , they were so overwhelmed with the amount of
people coming in that they over looked proposing a fine . After the fact , a court appearance ticket was
issued to appear in Town Court . The owner was assessed a penalty.
AGENDA ITEM NO . 9 - CONSIDER CORNELL UNIVERSITY' S TRANSFER OF TITLE FOR THE
FOREST HOME WALKWAY TO THE TOWN OF ITHACA.
Attorney Barney - I will be looking further into this .
TOWN BOARD MINUTES 12 DECEMBER 9, 1996
AGENDA ITEM NO . 10 - CONSIDER DATE CHANGE OF CLOSE OUT MEETING.
RESOLUTION NO. 195. Motion made by Councilman Wolff, seconded by Councilwoman Grigorov
that the year end Town Board Meeting shall be rescheduled for Tuesday, December 31, 1996, at
10:00 a . m. in the Town Board Room, Town of Ithaca, 126 East Seneca Street, Ithaca, New York.
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman
Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously.
AGENDA ITEM NO . 11 - CONSIDER BUDGET TRANSFER RELATED TO THE INLET VALLEY
PARCEL,
Mr . Kanter -This is a discussion item for the Board to think about . The Town is still waiting to hear
from the County on a closing date for the acquisition of the parcel .
Attorney Barney - There is not a definite decision on the offer.
Mr. Kanter - The Town has identified a budget line where there are funds available for the acquisition .
If the decision does go through , the closing would not happen until 1997 . The staff will try to have a
resolution for the Town Board at the year end meeting to identify the budget line and encumber the
funds from the 1996 budget to carry over into 1997 for the acquisition . It would be an amount not to
exceed $ 12 , 500 . 00 , the amount the Town Board authorized in a resolution during July 1996 . There
has been a contingency line identified in the Part Town Fund where there would be sufficient funds
for this .
Supervisor Valentino - The staff wanted to have the budget information in order to encumber for this
from this year's budget . The Accounting Department has verified the accounts of where the money
could come from .
AGENDA ITEM NO. 12 - CONSIDER SUBSTITUTION OF PARK LAND FOR MONTESSORI PARK .
Evan Monkemeyer, 123 East King Road - The Montessori School wants to expand their school , to
include adding a seventh and eighth grade . They are looking for land to expand on . Herbert
Monkemeyer ( Evan's deceased father) had originally proposed the Montessori Park space directly
behind the school and behind the houses of the lots that front on East King Road as a park for the
Town. This land would satisfy the needs of the subdivision requirements , and the school could access
the park . Since that time during discussions with surveyors and engineers from other communities ,
it has been learned that little parks tucked behind lots or off the visual view from the highway wouldgk
not be desirable . As the neighborhood expands , this park would become a problem area . The
general public would be accessing this park next to an elementary school , which might not be a good
TOWN BOARD MINUTES 13 DECEMBER 9, 1996
thing for the Montessori School . The proposed park land is approximately 1 . 8 acres that the school
could use in their expansion program to meet the needs of building and parking . The Montessori
School has a desire to purchase the parcel . The Town Planning staff have mentioned substituting
another piece of land for this piece of land . There are other possible spots on South Hill for an active
park space for play ground areas, ball fields , tennis courts , etc . Mr . Monkemeyer showed the Chase
Pond Subdivision on a map . On both sides of the subdivision there are two very large parcels of land .
One is owned by Cornell University . There are some environmental concerns about that parcel . If it
was just a grass land that was mowed it would not be a bad use . The other side of the Chase Pond
Subdivision is owned by Bill Mano . This would be a good place for a park . These parcels are the last
flat levels of plateau on the South Hill area off of East King Road . The Town Board should also
consider the need of having two parks in the area to meet the needs of the neighborhood . Children
could walk or bicycle to reach the park . The land that is in the Herbert Monkemeyer Trust owned by
Lenora Monkemeyer and I would comprise to approximately 100 acres of raw land . There is a need
for a nice park on South Hill . The Planning staff will have a site visit to the land tomorrow. The item
for consideration is for the Town to allow the Montessori School to purchase the proposed park land
behind the school and substitute another piece of land for a trade off. There might be a larger park
proposed later on to get a portion from all three Monkemeyer parcels for the Town of Ithaca . The
larger park would consist of approximately 10 acres in size , and would fulfill the need to have some
of the park space closer to the corner to meet the needs of the area .
Mr . Kanter - The Planning Board has discussed this several times with Mr. Monkemeyer. At the
December 3 , 1996 meeting they discussed this proposal in depth . The Planning Board came to an
agreement that some kind of assemblage of a fairly large park facility in the area of South Hill would
be very desirable . This is something that the proposed Park and Open Space Plan would be
recommending . There are several things coming together here . One issue , which is the primary
issue , is whether or not the specific Montessori proposed park site is appropriate as a Town park.
Related to that there are opportunities in this general area of South Hill to create a larger community
park that could have active recreational areas , such as basketball courts , tennis courts , ball fields , etc .
The Park and Open Space Plan has identified this area as having a large need for this type of
community park. There has been a lot of residential development going on in the area recently , such
as Deer Run , the Chase Farm Subdivision , and the Monkemeyer Subdivision . There are very few
active recreational facilities in the South Hill area . The Montessori Park substitution might be one
piece of that finding . The new proposed subdivision on East King Road , which Mr . Monkemeyer is
working on , is the answer to the park set aside . This could be combined with the current proposal .
The Planning Board is recommending the Town Board pursue this as an opportunity for park land .
Councilman Conley - Is this an immediate thing , for the Montessori School to purchase the property?
Mr. Monkemeyer - The Montessori School has given a purchase offer to purchase the property.
Councilman Conley - Does that include the playground area for the school ?
Mr. Monkemeyer - They want raw land to purchase for the expansion of the building .
TOWN BOARD MINUTES 14 DECEMBER 9, 1996
Councilman Conley - This land would not be for recreational use?
Mr. Monkemeyer - I am not sure . The school has not given or made any plans yet for the design .
Councilman Conley - There was mention of parks being on major roads and streets , would that be for
law enforcement and security?
Mr. Monkemeyer - Yes .
Mr . Kanter pointed out on the map where the current proposed town park land is and where the
Planning Board suggested to move the park land to . Mr. Kanter also pointed out the roads
surrounding the lands and where a possible access road would go to the new proposed park site .
Mr. Kanter mentioned to the Board that Mr. Walker, Mr. Noteboom , and himself would be visiting the
site tomorrow to look over the land and drainage issues .
Councilwoman Russell - Ithaca College was considering putting a road through their parcel . Should
this be considered while the Town is thinking about the road plan of this subdivision and park
proposal?
Mr. Kanter " Yes , that was an idea Ithaca College had talked about . Ithaca College owns the piece
ne)d to the Monkemeyer subdivision . A road through the Ithaca College parcel to front on East King
Road would be in a wetland area . Ithaca College is looking to the future for some kind of access to
East King Road .
Mr. Monkemeyer - Katie Hadrovic is in the audience tonight , she was a former tenant of mine . There
was a petition produced by the neighborhood residents of South Hill from Danby Road , Coddington
Road , Troy Road , and East King Road . There are a number of signatures from people who are in
favor of some type of park in the South Hill area .
Katie Hadrovic - I have been a resident of the South Hill area for approximately two years . I am a full-
time mother to a young child and one of my biggest concerns is that there is no place to take a child
in the South Hill area . The only park that is of easy access , is the small park on Troy Road . Trying
to walk a stroller at Troy Park is almost impossible because it goes up such a steep hill . It is a very
secluded area to be in. I would love to see a large area park close to my home that other children and
mothers could enjoy. If there are some areas available within this neighborhood , it seems appropriate
to consider placing a park there . The petition has 137 signatures from people who live in the East
King Road area . They would like the Board to take the petition into consideration .
AGENDA ITEM NO. 13 - CONSIDER RENEWAL OF AGREEMENT WITH TOMPKINS COUNTY
RELATED TO THE DRUG AND ALCOHOL TESTING CONSORTIUM ,
RESOLUTION NO. 996: Motion made by Supervisor Valentino, seconded by Councilman Conley
that the Town of Ithaca agrees to continue an Intermunicipal agreement with Tompkins County, the
TOWN BOARD MINUTES 15 DECEMBER 9, 1996
Cly of fhaca, and the Towns and Villages of Tompkins County for the purpose of implementing the
required drug and alcohol testing and in the furtherance thereof shall participate in the selection of
a third party administrator to manage such drug and alcohol testing program, and be it further
RESOLVED, that such agreement shall contain such terms and conditions as the Town Supervisor
and Attomey for the Town shall deem appropriate to protect the Town's interests and shall provide
forthe sharing of costs upon an equitable basis between the parties and shall be binding upon the
Town upon the executive thereof and shall extend through December 31, 1997.
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman
Harrison, aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously .
AGENDA ITEM NO. 14 - CONSIDER AUTHORIZATION TO PARTICIPATE IN THE ITHACA AREA
WASTE WATER TREATMENT FACILITY CAPITAL IMPROVEMENTS .
Mr. Walker - The Joint Sewer Committee has been working on an upgrade to 13 million gallons per
day capacity . They completed an engineering study and developed a cost estimate . The State
mentioned that they would get the extra capacity . This capacity will be relatively inexpensive . A
million gallons of capacity for $600 , 000 . 00 is inexpensive . Based on the Town' s capital investment
in the facility the Town' s projected cost would be $ 272 , 000 . 00 . Part of the amount would be coming
from the jointly owned capital reserve fund . The Town' s actual bonding cost would be approximately
$2453000 . 00 .
Mrs . Noteboom - Did the Town budget for this ?
Mr. Walker - The Town did not have to budget for this , at this point . The Town has paid an annual
amount of $ 100 , 000 . 00 which has gone into a reserve fund . The budget has been modified to
eliminate the $ 100 , 000 . 00 contribution to the reserve fund . Each municipality would use the funds
they would normally pay for their bonding costs over the next ten years .
Mrs . Noteboom - The Town budgeted the $ 100 , 000 . 00 payment in 1997 towards this ?
Supervisor Valentino - The amount the Town pays to the City quarterly, a portion of the payment has
gone into the capital reserve to make the bond payment . There would not be any money going into
the capital reserves . Another portion goes to run the facility . The bookkeeping work needs to be
looked at with the City .
Mr . Walker - The Town did not budget this annual payment figure , but the Town' s fund balance
reflects the decrease in the payment so there would need to be a budget amendment to set up
payments once the project is completed .
i
TOWN BOARD MINUTES 16 DECEMBER 9, 1996
Supervisor Valentino - The Town will need to have discussions with the City on how to set up these
payments . This bond will be the Town' s bond . In some way this should reduce the amount that the
Town sends the City for ongoing expenses .
Mr. Walker - The SJS budget has been reduced by the $ 100 , 000 . 00 bond amount from the original
proposed budget . The Town is not paying that amount this year.
Attorney Barney - A bond like this needs to have a bonding resolution subject to a permissive
referendum . The Board should modify the resolution by stating what the Town's intentions are . The
Town Board should not lock into this until the permissive referendum has been done , which is 30 days
after adoption of this resolution .
Councilwoman Harrison - Why can 't the Town Board adopt this resolution tonight ?
Attorney Barney - The Board could adopt this resolution , but it needs to have the appropriate language
for provisions of local finance law . This resolution should be changed in the first resolved to read
"That the Town Board authorizes participation subject to adoption of the appropriate bond resolution ,
and there being no request for permissive referendum in the IAWWTF Capital Improvements Project . "
The Town should not lock into this until this has been looked into further .
Supervisor Valentino - There will be further discussions on how the bonding will work .
Councilman Klein - Is the City looking for the Town to pass this resolution tonight ?
Mr . Walker - The SJS is looking for the Town Board's authorization to go ahead with this project
because they want to start putting contracts together and move ahead . The City has submitted a copy
of their resolution to the Town Board for review. The City has suggested that they carry the full serial
bond if the Town could not afford it, and then the Town could make payments to the City to reduce that
debt .
Alfred Carvill - The Town Board should financially consider what the bond issue would be for the
taxpayers including the rate increase that would affect the Town in the new year. Initially, there is
going to be an impact that would affect the fund balance . The accounting books already show a
$ 163 , 000 . 00 joint sewer assessment that has not been paid . Maybe $ 163 , 000 . 00 from this year
should be withheld as a financial leverage for the benefit of the Town . The Town will be stuck with a
10 to 25 year period payment that would affect the Town' s tax rate . If a portion of that is not paid , and
if the Town is running short , that would affect the Town and County tax rates . .
Councilwoman Harrison - There have been discussions on what share people should pay. This is a
portion according to the original capital investment plans . The Town is not using anywhere near the
amount that was originally proposed . The new amount of capacity would enable the partners to sel
excess capacity, to other municipalities who are going to be looking for it . It would be inexpensive to
do this project . If new municipalities came to use the capacity there are no stipulations that the Town
TOWN BOARD MINUTES 17 DECEMBER 9, 1996
could not charge them for what it would cost to build such a capacity. There is a potential profit to be
made . What needs to be settled is how any such profits would get proportioned among the partners .
Councilwoman Grigorov - There is no benefit to the Town because the Town does not need any more
capacity. Would this help other people profit besides the Town?
Councilwoman Harrison - That is correct . The Town does not need the capacity.
Councilwoman Grigorov - What would the Town be doing this for?
Mr. Walker - It would be an investment in maintaining the Town's capital investment in the plant . The
plant was purchased for $ 15 on the dollar because of federal funding . The cost per million gallons
is very low. This may be a way to balance other costs because the Town would have the capacity to
seH to other municipalities . The Town could utilize any income that would be derived from any sales
to pay for other costs of sewer infrastructure .
Councilwoman Grigorov - There would not be any benefit to the Town users?
Councilwoman Harrison - No , not directly . In the future , there might be some financial benefits for
users .
Mr . Walker - The Town has been re- rating the plant to have a higher capacity . There are potential
fines that could be avoided by going through with this . As a joint owner, the plant is rated at 10 million
gallons a day. The Town has not exceeded the State requirements to the point where there would be
any violations of the permit. The potential for any violations are always there . If there was to be a fine ,
it would be shared jointly among the municipalities . Doing a minor retrofit to the plant and an upgrade ,
as part of the capital cost , would be an inexpensive way . There is a significant reserve fund built up .
The City has suggested that this not be tapped into for this project because the amount of money put
into the reserve fund was based on utilization and annual maintenance cost . That is a different
formula and percentage . Also , the rate of return on investment for that money is higher than the cost
of borrowing the money.
Councilman Klein - Who benefits from the interest ?
Mr. Walker - The joint owners of the plant . The interest is rolling back into the reserve fund .
Supervisor Valentino - If the Town took all the money and used it , it would then take new money to
rebuild the reserve fund . The Town would still need some reserve monies to take care of things that
might go wrong in the plant .
Mr. Walker - The capital cost of the plant is approximately $ 25 to $ 30 million . The City feels that this
is not an excessive capital reserve based on potential emergency needs . Some of the pumps and
motors cost approximately $ 200 , 000 . 00 each . A repair bill could easily be estimated at $ 15 , 000 . 00
TOWN BOARD MINUTES 18 DECEMBER 9, 1996
for one system needing repair .
Councilman Klein - The capital reserve was to handle the emergency repairs ?
Mr . Walker - Yes . The $ 163 , 000 . 00 payment would be the Town's quarterly operations and
maintenance payment .
Mr. CaNII - This resolution does not read that this is for operations and maintenance . This is not just
to meet those expenses , this is to build up the expenses for a new building station or new line .
Councilwoman Harrison mentioned that this would create profit and be a good investment which would
be great for municipalities as a business corporation . Those profits do not leave the Joint Activity
Fund and they do not come back to the Town for general operating use in the General Operating
Fund. They do not come back to Part Town to expand more parks , and to assist users with drainage
problems. These would stay in the Joint Activity Fund forever. The Town would just be a contributing
member over a governing Board or Committee to say these monies would be spent .
Councilwoman Harrison - If the Town does not want to maintain their equity in the plant in this way,
would other municipalities pick up the amount? If the Town changes their contribution to this new
capital improvement , such as cutting the 40% capacity that would be available to other municipalities ,
would this money come back into the sewer capital fund?
Councilman Klein - That is correct .
Mr . Carvill - The Town could make an annual joint partner financial contribution , cooperative
municipality, and lend service to other users to make money. This would be characterized as the City
burdens the obligation for the 15 to 20 year on the serial bonding , and then tells the Town what the
annual contribution is for the Town 's say in the matter for share of the profit .
Attorney Barney - That still would be covered under a bonding resolution . There needs to be some
documentation to what the Town agreed to do and why the Town is financing this purpose .
Mr. Walker - Financial documents have been provided to the Committee members about this particular
project. They have been working with the City for two years on the agreement that the joint owners
drafted over ten years ago. They are trying to up date it . This could include the expansion in the same
way the original agreement dealt with the construction of the plant . Suggestions from Common
Council was that they did not want to act on that agreement until the results of the joint water system
study were complete , so that they would have a better idea of future needs .
Attorney Barney - The Town should have a written agreement indicating what the Town is buying ,
what the Town is getting for $ 270 , 000 . 00 , and what would the Town have in hand for spending
$ 270 , 000 . 00 at the end of the process . The agreement should be agreed upon by all joint
municipalities so there are not any problems . This Board should not adopt this resolution until there
is a written agreement or an amendment to the SJS agreement to spell out what needs to be done and
TOWN BOARD MINUTES 19 DECEMBER 9, 1996
why it is being done .
Councilwoman Harrison - The agreement should also emphasize what happens if the excess capacity
gets sold , and how it would be spread out among the partners .
Attorney Barney - That type of language is already there because nothing could be sold without the
unanimous consent of all the partners involved . There needs to be further negotiations with the City
to come to an agreement .
Councilwoman Harrison - If the City is using 90% of their capacity and the Town is using 40% of our
capacity , then who owns the excess capacity? What is it based on?
Mr. Walker - There were several months this year when the Town was using approximately 80% of
their capacity and other municipalities were running over 100% of their capacities . The Town's excess
capacity is helping to cover some of the other partners .
Mr. Noteboom - The Town is paying for operation and maintenance during the year. Whatever is left
goes into capital reserve , so if the Town bonds , the Town cannot use the capital reserve money for
operation and maintenance? The Town would need to pay the bond payment plus an additional
operation and maintenance fee?
Mr . Walker - That was the City's argument . The Town should not use the OM from both capital
reserves because it was paid at a different rate than the original plant ownership rate . The Town's
consumption is lower than the City' s consumption so they are paying a higher percentage into this
capital reserve fund .
Councilwoman Harrison - Would this amount vary from year to year?
Mr. Walker - It has been increasing steadily.
Councilwoman Harrison - No , the amount each municipality paid in for OM would vary year to year
based on water consumption . The capital reserve fund , that is $ 1 .4 million , is not the amount the
Town paid into . This would vary year to year relative to the City's amount?
Mr. Walker - Yes .
Councilwoman Harrison - Does the Town know who owns how much of this ?
Mr. Walker - The staff could track it down . There were a large contributions of money entered into this
fund in the past few years , and over budgeted amounts were entered into this fund .
Mr. Noteboom - If the Town pays a bond payment every year , where does the Town pay operation and
maintenance every year?
TOWN BOARD MINUTES 20 DECEMBER 9 , 1996
Mr. Walker - The Town still pays operation and maintenance every year based on consumption .
Mr. Noteboom - Increasing what the Town is already paying?
Mr. Walker - It would increase the payment the Town would pay for operation and maintenance . The
operation and maintenance budget was reduced by $ 100 , 000 . 00 this year because the $ 100 , 000 . 00
on that line item was a payment into the capital reserve . That will not be made this year.
Mrs . Noteboom - Which year, 1996 or 1997?
Mr. Walker - In 1997. The $270,000 . 00 would pay to own 40 % of 1 . 2 million gallons of capacity which
would probably cost $750 , 000 . 00 per rating gallons based on a new plant construction . This would
be a good investment .
Councilwoman Harrison - Suppose the agreement stated that the Town would get it?
Attorney Barney - Then there would not be a problem .
Councilwoman Harrison - Suppose the excess capacity is used up by the partners ? Would they pay
the Town at cost for that capacity?
Mr. Walker - The original agreement today does not talk about specific gallon capacity . It talks about
percentage of ownership. If the plant has a million gallons of capacity where the Town owns 40°x , that
means the Town owns four million gallons of capacity. That same formula would be applied to any
increase in capacity of the plant based on the original agreement . If it was 13 million gallons of
capacity, then the Town would own 40 % of that , which would be 5 . 3 million gallons of capacity.
Councilwoman Harrison - During the wet months when the partners exceeded their capacities , does
the Town not get reimbursed for that ?
Mr. Walker - That is correct .
Supervisor Valentino - In discussions with the City the same question always comes up , what is the
benefit to the Town of Ithaca ?
Attorney Barney - The benefit the City is suggesting is to protect the Town' s current equity in the plant .
This would give the Board an opportunity to put a legal lever in the agreement now before the Town
commits to spending another $ 270 , 000 . 00 .
Supervisor Valentino - I am in favor of doing that .
Mr. Walker - The actual engineering information is covered by the City' s staff. A suggestion for this
Board would be to pass a resolution stating that the Town' s intent is to maintain a cooperative stance
TOWN BOARD MINUTES 21 DECEMBER 9, 1996
with the partners in the SJS , but it would be appropriate to have an amendment or revised SJS
operating agreement in place describing the activities that include this expansion prior to this Board
authoriang their participation . This would be the mechanism because the three representatives from
the Town could tell them that the Town Board will not pass this resolution authorizing reservation until
they see the final agreement .
Councilwoman Harrison - That would be good , but that agreement will take months to work out .
Mr. Walker - The draft agreement will be worked out among the representatives .
Councilwoman Harrison - Correct , but it does not address the selling of excess capacity which needs
to be addressed in the agreement .
Mr . Walker - It does identify the ownership issues , and how the owners work together.
Councilwoman Harrison - Is there a big hurry for this?
Mr . Walker - The City staff wants to move ahead with this .
Councilman Klein - Does the City need the increased capacity?
Mr. Walker - Based on four out of the last eight months , the City is close to maxing out . The only thing
the Town is dealing with is the DEC process . This has been an ongoing process for over a year now.
DEC is about to grant the capacity but they have to have proof that it will work .
Mrs. Noteboom - That has already been proved during the wet months because some of the Towns
were using over 100% .
Mr. Walker - No , the Town needs to show proof. The Town of Ithaca 's permit is limited by volume .
Mrs . Noteboom - How long does the City have before the DEC steps in?
Mr. Walker - Any negotiations with a State Agency is somewhat sensitive . When they are about to
agree to something , people should not interfere .
Councilwoman Harrison - The Town should wait for the City to move the agreement .
Supervisor Valentino - There are other issues about bonding which need to be in a separate
agreement from the overall agreement .
Mr. Walker - The amended agreement is another issue , because this agreement is attempting to deal
with the OM of the system .
TOWN BOARD MINUTES 22 DECEMBER 9 , 1996
Councilwoman Harrison - OM charges are based on water use on meters . In the meantime , there
have been sewage meters installed at all points of entry into the City and it seems that it is time for the
Town to use sewage flows . This would raise issues of who should pay the flow rates because the
Town uses the lines that pass through the City to get to the sewage plant . There would need to be
negotiations with the City to what percentages the Town should pay for those costs .
Mr. Noteboom - The Town could measure what their inflow rate is . The Town would have a smaller
percentage than the City .
The Town Board decided to wait on passing this resolution until further information is provided on this
agreement, and the information will be brought back to this Board for further consideration at a later
date .
AGENDA ITEM NO. 16 - CONSIDER RESOLUTION AUTHORIZING PAYMENT OF AUDIT OF
CLAIMS PRIOR TO TOWN BOARD MEETINGS.
RESOLUTION NO. 197: Motion made by Councilman Klein; seconded by Councilwoman Grigorov
that the Town Board of the Town of Ithaca does hereby approve the payment in advance of the audit
of claims for public utility services, postage, freight, and express charges as defined by Town Law,
Section 198(2); and be it further
RESOLVED, all such claims shall be presented at the next regular meeting of the Town Board for
audit.
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman
Harrison, aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously.
AGENDA ITEM NO. 16 - CONSIDER WATER DAMAGE CLAIM.
Mr . Walker - A foundation drain was damaged on the Jack Little property at 3 Chase Lane due to
activities of the Town Highway Department during the reconstruction of a ditch . The foundation drain
was not well marked so the crew did not see it and covered it up . The heavy rain drained into the
basement of Mr. Little Is house and submerged his furnace . The Town' s Highway Department actions
were unintentional , and there were some damages caused to Mr. Little 's property.
Attomey Bamey - If the Board chooses to adopt this resolution there should be a release stating that
this is the total payment due . The resolution should state this is conditional upon the receipt of a
general release .
Mrs. Noteboom - The resolution should also mention which account the money would be coming from .
TOWN BOARD MINUTES 23 DECEMBER 9 , 1996
The Highway Fund or the Risk Retention Fund .
Councilwoman Russell - Why is the Town paying for a new sump pump?
Mr. Walker - The Town did not pay for the sump pump . The Town only paid for the labor to install the
sump pump .
Councilwoman Russell - Was there a sump pump installed in this house already?
Mr. Walker - No , the plumber installed one at this time . The drainage has been repaired and entered
into the improved drainage system along the road .
Attorney Barney - Why is the Town paying for anything that has to deal with the sump pump?
Mr. Noteboom - The Highway Department did block the drainage pipes . The Fire Department had to
pump the basement out .
Mr . Walker - Mr . Little said that he had to replace insulation and other materials that he was not
charging the Town for. The only claim Mr. Little is making is for the labor bill from the plumber. The
plumber had to put the sump pump in to pump the basement down as part of the process .
Councilwoman Harrison - The drain Mr . Little had would drain from gravity?
Mr. Walker - Yes . The footage drain has been repaired and tied into the storm drain that runs along
the road system. Mr. Little decided to put the sump pump in for a redundant level of protection . If the
drain was adequately marked the Highway Department could have seen it . There is no standard for
outlet structures into Town ditches . The staff will prepare some specifications , such as metal outlet
pipes and standard the drains .
RESOLUTION NO. 198: Motion made by Councilman Conley, seconded by Councilwoman
Harrison that the Town Board hereby approves and authorizes the payment of $ 994. 40 to Mr. Jack
Little to cover the cost of damages incurred conditional upon receipt of a general release retained
by the Town for any further liability resulting from the flooding; and be it further
RESOLVED, the said payment shall be made from the Risk Retention Fund.
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman
Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously.
AGENDA ITEM NO . 17 - CONSENT ITEMS : CONSIDER RESOLUTIONS APPROVING AND/OR
TOWN BOARD MINUTES 24 DECEMBER 9 , 1996
AUTHORIZING THE FOLLOWING .
RESOLUTION NQ 199(b) - 199(1 . 199(k), and 199(m): Motion made by Councilman Wolff,
seconded by Councilwoman Grigorov that Town Board of the Town of Ithaca hereby approves
and/or adopts the resolutions for Consent Agenda Items No. 97(b) - 17(/), 97(k), and 97(m) as
presented and/or amended by the Town Board on December 9, 9996. Agenda Items No. 17U) and
97(1) will be considered separately.
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman
Harrison, aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously.
(NOTE : The adopted resolutions are hereto attached . )
RESOLUTION NO. 199(a): Motion made by Councilman Wolff, seconded by Councilwoman
Grigorov that the Town Board does hereby approve and adopt the said minutes with the corrections
and amendments as noted within the document as the official minutes of the Town Board for the
regular meeting held November 7, 1996 . 4
Page 5, last paragraph, which states "Councilwoman Mary Russell - There is a proposal from the
Recreation Partnership to change the voting statue for the Town and City next year. " shall read
"Councilmman Mary Russell - There is a proposal from the Recreation Partnership to change the
voting status for the Town and City next year. "
Page 6, afterparagraph 3, Councilwoman Russell would like to add a comment before Councilman
Wo ffs statement, which shall read "After discussion the consensus of the Town Board was not
to vote in favor of changing the voting status. "
Page 6, after paragraph 4, Councilman Wolff would like to add a comment before Councilwoman
Harrison's statement, which shall read "The Town Board approved the recommendations of the
ADP Committee's report except that networking will not be pursued until after the move into
a new Town Hall. "
Page 13, paragraph 3, which states "Councilwoman Harrison - My employer did not give me a
choice for health insurance. " shall read "Councilwoman Harrison - My employer does give me a
choice for health insurance. "
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoma
Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
TOWN BOARD MINUTES 26 DECEMBER 9 , 1996
carried unanimously.
ADDITIONAL AGENDA ITEM NO . 1 - ACKNOWLEDGE RECEIPT OF PETITION FROM
PROPERTY OWNERS AND RESIDENTS ON JUDD FALLS ROAD AND FOREST HOME
RELATED TO THE HOUSE NUMBERS .
Supervisor Valentino - Mr . Frost and I will be meeting with the Fire Chiefs to have more discussions
about this .
Councilwoman Harrison - Are the Forest Home residents going to be included in this meeting?
Mr. Frost - The desire for this meeting would be to have a closed session to talk about options and
desires on what to do . There would be a second meeting involving the Forest Home residents .
Supervisor Valentino - Mr. Frost and I will be discussing what legally needs to be done and what the
Town can do for the Forest Home residents . The Fire Department says this does not create a real
hazard when taking care of this situation .
ADDITIONAL AGENDA ITEM NO . 2 - CONSIDER BUDGET TRANSFER FOR THE SOUTHERN
CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION .
Mrs. Noteboom - It would be beneficial if Bolton Point would send these budget transfers in a timely
manner rather than presenting them on the day of the Board meeting .
RESOLUTION NO. 203. Motion made by Supervisor Valentino, seconded by Councilman Klein
that the Town Board of the Town of Ithaca does hereby authorize the SCLIWC to make the attached
budget transfers in certain appropriation line items with the SCLIWC 9996 Budget.
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman
Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously .
ADDITIONAL AGENDA ITEM NO . 3 - CONSIDER BOARD AND COMMITTEE APPOINTMENTS
FOR 1997.
The Town Board was given a list of Committee and Board Appointments for 1997 . The list shows
what Boards have openings and whose terms run out at the end of 1996 . The Town Clerk will be
mailing a letter to people whose terms will be ending asking them to state their intentions about
reappointment. If any Town Board member has a question or comment on these names , they should
see the Supervisor or the Town Clerk for further information . The Town Clerk will be advertising in
TOWN BOARD MINUTES 26 DECEMBER 9, 1996
the Ithaca Journal for the vacancies on all the Boards for the Town of Ithaca .
Mr . Kanter - The Tompkins County Planning Board was dissolved and changed to the Tompkins
County Planning Federation . Candace Cornell was the appointed member of the new federation , not
James Ainslie . Since then Fred Wilcox has unofficially replaced Ms . Cornell because she resigned .
The Planning Board recommended that Mr . Wilcox take Ms . Cornell's place on the Planning
Federation to represent the Town of Ithaca .
AGENDA ITEM NO. 18 : EXECUTIVE SESSION.
Motion made by Councilman Conley, seconded by Councilwoman Russell to move into Executive
Session to discuss Property Acquisition and Personnel matters . Motion carried unanimously. The
Board began Executive Session at 8 :45 p . m .
Motion made by Councilwoman Harrison , seconded by Councilwoman Russell to resume regular
session . Motion carried unanimously. The Board resumed regular session at 9 :45 p . m .
RESOLUTION NO. 200. Motion made by Councilman Wolff, seconded by Councilwoman Russell
that the Town Board of the Town of Ithaca does hereby ratify and approve the creation of the Exempt
class position of Secretary to the Supervisor, by the Town Supervisor.
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman
Harrison, aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously .
RESOLUTION NO. 201: Motion made by Councilman Conley, seconded by Councilwoman
Russell that the Town Board of the Town of Ithaca does hereby ratify the appointment of Mr. Alfred
Carvill as a regular full time, Secretary to the Supervisor, in the Exempt class pursuant to Town Law,
retroactive to December 5, 9996, at a starting annual salary of approximately $40, 000 . 00. Full time
benefits apply; and be it further
RESOLVED, the salary for the said position shall be paid from General Fund - Budget Personal
Services, A 9340 . 900 .
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman
Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously .
RESOLUTION NO. 202: Motion made by Councilwoman Harrison, seconded by Councilwoman
TOWN BOARD MINUTES 27 DECEMBER 9, 1996
Grigorov that the Town Board of the Town of Ithaca does hereby upgrade the classification of the
position of Planner, presently held by Geraldine Tierney under the Town of Ithaca Classification
System from a (K) to an (L); and be it further
RESOLVED, as a resuff of the said upgrade of classification, the annual salary of Geraldine Tierney
shall be increased to approximately $26, 000. 00 at an hourly rate of $ 93. 33 effective January 9, 199 7,
A vote on the resolution resulted as follows :
Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman
Harrison, aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion
carried unanimously.
AGENDA ITEM 19 : ADJOURNMENT .
As there was no further business to come before the Town Board a motion was made by Councilman
Conley , seconded by Councilwoman Russell to adjourn . Motion carried unanimously.
Supervisor Valentino adjourned the meeting at 9 :47 p . m .
esp ce, tfully submitted ,
Joan Lent Noteboom ,
Town Clerk/ Director of
Administrative Services .
YEAR END MEETING - TUESDAY, DECEMBER 31 , 1996 a@ 10 : 00 a. m.
Next Regular Meeting - Monday, January 13, 1997 @ 6 : 30 p. m.
**** Minutes Transcribed by Deborah A. Kelley.
OF1r
a TOWN OF ITHACA
21 04�- 126 EAST SENECA STREET , ITHACA , N . Y . 14850
Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 10
Year End Town Board Meeting Date Change
Resolution No . 195
WHEREAS , the year end Town Board Meeting is normally scheduled for the last
business day in December; and
WHEREAS , the year end Town Board Meeting for 1996 was scheduled for
1.
Monday, December 30 , 1996 , now therefore be it ;
RESOLVED , the year end Town Board Meeting shall be rescheduled for Tuesday,
December 31 , 1996 at 10 : 00 a . m . in the Town Board Room , Town of Ithaca , 126 East
Seneca Street , Ithaca , New York ,
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously .
DATED : December 9 , 1996
r. 7Mti
Joan Lent Noteboom , Town Clerk
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_ 9 TOXIN OF ITHACA
,�� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 13
Authorization to Continue in Drug and Alcohol Consortium
Resolution No . 196
WHEREAS , Tompkins County, the City of Ithaca , and the Towns and Villages of
Tompkins County were required under the Omnibus Employee Testing Act of 1991 to
implement drug and alcohol testing for their commercial drivers license (CDL) holders
by January 1996 ; and
WHEREAS , entering into an intermunicipal agreement pursuant to General
Municipal Law Article 5-G with the County, City of Ithaca , and the Towns and Villages
of Tompkins County is an efficient and cost- effective method for all parties to comply
with this law; now therefore be it
RESOLVED , that the Town of Ithaca agrees to continue an Intermunicipal
agreement with Tompkins County, the City of Ithaca , and the Towns and Villages of
Tompkins County for the purpose of implementing the required drug and alcohol testing
and in the furtherance thereof shall participate in the selection of a third party
administrator to manage such drug and alcohol testing program ; and be it further
RESOLVED , that such agreement shall contain such terms and conditions as the
Town Supervisor and Attorney for the Town shall deem appropriate to protect the
Town ' s interests and shall provide for the sharing of costs upon an equitable basis
between the parties and shall be binding upon the Town upon the execution thereof
and shall extend through December 31 , 19970
MOVED : Supervisor Valentino SECONDED : Councilman Conley
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
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TOWN OF ITHACA
,y� n o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 15
Authorization of Payment in Advance of Audit of Claims
Resolution No . 197
WHEREAS , Town Law , Section 118 (2 ) allows for payment in advance of the audit of
claims for public utility services , including fuel oil by specific definition , postage , freight
and express charges upon authorization of the Town Board by resolution ; and
WHEREAS , there are certain public utility services billings , (telephone , electric , etc. )
that the Town of Ithaca receives which have a due date prior to the date of the monthly
Town Board meetings ; and
WHEREAS , the Town Supervisor/Fiscal Officer wishes to have these said billings
paid in a timely manner in order to avoid any late fees or charges ; now therefore be it
RESOLVED , the Town Board of the Town of Ithaca does hereby approve the
payment in advance of the audit of claims for public utility services , postage , freight ,
and express charges as defined by Town Law, Section 118 (2) ; and be it further
RESOLVED , all such claims shall be presented at the next regular meeting of the
Town Board for audit .
MOVED : Councilman Klein
SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
C ' 1,-,-- wm""' -
Joan Lent Noteboom , Town Clerk
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TOWN OF ITHACA
�,� 2i 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 16
Reimbursement for Water Damage
Jack Little , 3 Chase Lane
Resolution No . 198
WHEREAS , during reconstruction of a portion of Chase Lane , Town crews
inadvertently covered the poorly marked foundation drain outlet of the property located
at 3 Chase Lane , and ;
WHEREAS , due to the heavy rainfall which occurred on November 8 , 1996 , the
plugged drain allowed the crawl space of the home located on 3 Chase Lane to
become flooded damaging equipment which required repair and cleaning , and ;
WHEREAS , Jack Little , the owner of the said property has submitted a billing in the
amount of $ 194 . 40 for the repair and cleaning of this equipment ; now therefore be it
RESOLVED , the Town Board hereby approves and authorizes the payment of
$ 194 . 40 to Mr . Jack Little to cover the cost of the damages incurred conditional upon
receipt of a general release retained by the Town for any further liability resulting from
the flooding ; and be it further
RESOLVED , the said payment shall be made from the Risk Retention Fund ,
MOVED : Councilman Conley SECONDED : Councilwoman Harrison
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ;
Councilman Wolff , aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
fly OF I T�
TOWN OF ITHACA
21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Items No . 17 (a) - 17 ( I ) , 17 (k) , and 17 (m )
Consent Agenda Items
Resolution No . 199 (a) - 199 (i ) , 199 (k) and 199 (m )
BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves
and/or adopts the resolutions for Consent Agenda Items No . 17 (a) = 17 ( I ) , 17 (k) , and
17 (m ) as presented and/or amended by the Town Board on December 9 , 1996 ,
Agenda Items No . 170 ) and 17 ( I ) will be considered separately.
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ;
Councilman Wolff , aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
OF 1 Tyr
TOWN OF ITHACA
,�� 2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273--8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/ 1996
Agenda Item No . 17 (a)
Town Board Minutes = 11 /7/96
Resolution No . 199 (a)
WHEREAS , the Town Clerk has presented the Town Board Meeting Minutes for
the regular meeting held on November 7 , 1996 , to the Town Board for their review and
approval ; and
WHEREAS , the Town Board has reviewed and made certain corrections and
amendments in the said minutes ; now therefore be it
RESOLVED, that the Town Board does hereby approve and adopt the said minutes
with the corrections and amendments as noted within the document as the official minutes
of the Town Board for the regular meeting held November 7 , 1996 ,
MOVED : Councilman Wolff
SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ;
Councilman Wolff , aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
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F a TOWN OF ITHACA
2104� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 17 (b)
Town of Ithaca Warrants
Resolution No . 199 ( b)
WHEREAS, the warrant with the following numbered listing of vouchers has been
presented to the Town Board for approval of payment ; and
WHEREAS , said warrant has been audited for payment by the Town Board ; now
therefore be it
WHEREAS , that the Town Board does hereby authorize the payment of said
vouchers 'as numbered and listed on warrant .
General Townwide Vouchers : No , 707- No . 762 , $67 , 629 . 81
General Outside Village Vouchers : No . 286-312 , $23 , 914 . 76
Highway Vouchers : No . 429- 455 , $24 , 731 . 85
Water Fund Vouchers : No . 167- 179 , $72 , 181 . 08
Sewer Fund Vouchers : No . 183- 199 , $5 , 199 . 11
Lighting District Vouchers : No . 31 -33 , $ 19148 . 22
MOVED : Councilman Wolff
SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye; Councilwoman Russell , aye ;
Councilman Wolff , aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
OF I T�
TOWN OF ITHACA
�,� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/ 9/ 1996
Agenda Item No . 17 (c)
Bolton Point Warrants
Resolution No . 199 (c)
WHEREAS, the warrant with the following numbered listing of vouchers for Bolton
Point , Southern Cayuga Lake Intermunicipal Water Commission ( SCLIWC ) has been
presented to the Town Board for approval of payment ; and
WHEREAS , said warrant has been audited for payment by the Town Board ; now
therefore be it
RESOLVED , that the Town Board does hereby authorize the payment of said
vouchers as numbered and listed on the warrants .
Operating Fund Vouchers : No . 1364 , 1416 , 1477- 1546 ; $ 167 , 198 . 17 .
MOVED: Councilman Wolff
SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
OF 1P
_ 9 TOWN OF ITHACA
,y� zi 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 17 (d )
Approval of 1997 Floating Holiday for Staff
Resolution No . 199 (d)
WHEREAS , the annual poll of Town staff to determine their preference for the
1997 floating holiday has been . completed ; and
WHEREAS , the said poll determined 76% of the employees voted for Friday,
December 26 , 1997 as their preference of the floating holiday for the coming year, now
therefore be it
RESOLVED , the Town Board of the Town of Ithaca hereby approves the date of
Friday, December 26 , 1997 as the 1997 floating holiday for the Town of Ithaca
employees .
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
i
I
I
fly OF 1T�
_ 9 TOWN OF ITHACA
,�� 2i o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
Town Board Meeting 12/9/96
Agenda Item No , 17 (e)
NYS Association of Towns 1997 Training School & Annual Meeting
Resolution No . 199 (e)
WHEREAS , the NYS Association of Towns will be holding their 1997 Training School
and Annual Meeting on February 16- 19 , 1997 in New York City; and
WHEREAS , the attendance at said Training School and Annual Meeting by various
Town Officials , Department Heads , and employees will benefit the Town of Ithaca by
providing additional schooling for these said individuals ; now therefore be it
RESOLVED , that the Ithaca Town Board hereby approves the attendance of the
, following individuals at the NYS Association of Towns 1997 Training School and Annual
Meeting to be held in New York City on February 16- 19 , 1997 ; and be it further
RESOLVED , the Town Board also approves the payment for overnight lodging ($
129 . 00 = $ 152 . 00 nightly estimate) ; the registration fee ($65 . 00) ; meals ($38 . 00 day) ; and
travel on the cooperative municipal bus for each individual attending said Training School
and Annual Meeting ; and be it further
RESOLVED, the Town Attorney , John Barney may attend as a registrant of the Town
of Ithaca and subsequently reimburse the Town for those costs , and be it further
RESOLVED , Southern Cayuga Lake Intermunicipal water Commission ( SCLIWC)
employees so designated by the SCLIWC Administrative Manager may attend as a
registrant of the Town of Ithaca , SCLIWC will subsequently reimburse the Town of Ithaca
for those costs .
Catherine Valentino , Town Supervisor
Carolyn Grigorov, Town Board member
Eva Hoffmann , Planning Board member
Joan Lent Noteboom , Town Clerk/Director Administrative Services
George Frantz, Assistant Town Planner
Judy Drake , Senior Account Clerk Typist Human Resources .
TB Mtg , 12/9/96
Agenda Item No . 17 (e)
Resolution No . 199 (e)
Page 2 .
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
ti
OF 1P
F _ 9 TOWN OF ITHACA
zi 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 17(f)
Authorization for the Town of Ithaca to Pay the
Employee Share of the Health Insurance Increase for December 1996
Resolution No . 199 (f)
WHEREAS , employee and retiree health and dental insurance premiums are paid
one month in advance of the coverage period ; and
WHEREAS , the health insurance premiums has increased 9. 2% beginning December
11 1996 for January 1 , 1997 coverage ; and
WHEREAS , historically the Town has paid any increase in premium for December
since applying an increase to certain employee contributions will result in less take
home pay; now therefore be it
RESOLVED , the Town Board of the Town of Ithaca , as it has in previous years ,
hereby authorizes the Town to pay both the retirees' and employees' portion of the
increase in health premium for the month of December 1996 . The total amount of the
payment will be $ 138 . 40
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
fly OF 1 T�
TOWN OF ITHACA
AU 21 o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 17 (g )
Memorandum of Understanding
New York State Department of Environmental Conservation
Resolution No . 199 (g)
WHEREAS , it is necessary that the Town of Ithaca and the New York State
Department of Environmental Conservation ( NYSDEC) establish an agreement of
cooperation for the protection of the water resources of certain classified water in New
York State as set forth in Title 5 of Article T5 of the Conservation Law on a yearly basis ;
and
WHEREAS, the present Memorandum of Understanding with the NYSDEC expires
on December 31 , 1996 ; and
WHEREAS the Town Board , Attorney for the Town , and Town Engineer have
reviewed and approved the referenced Memorandum of Understanding with the NYSDEC
for the period January 1 , 1997 through December 31 , 1997 ; now therefore be it
RESOLVED, the Town Board of the Town of Ithaca hereby authorizes and directs
the Town Supervisor to execute the said Memorandum of Understanding with the NYSDEC
for the period January 1 , 1997 through December 31 , 1997 ,
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ;
Councilman Wolff , aye . Motion carried unanimously .
DATED : December 9 , 1996
Q21,i�t /7110 /hS.
Joan Lent Noteboom , Town Clerk
OF 1p
_ _ 9 TOWN OF ITHACA
21 126 EAST SENECA STREET , ITHACA , N . Y . 14850
Y 04
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No , 17 (h )
Regular Appointment of Senior Account Clerk Typist
Resolution No . 199 (h )
WHEREAS , there is a need to fill the position of Senior Account Clerk Typist which is
presently vacant ; and
WHEREAS , Judy Drake , presently a Senior Account Clerk Typist with Tompkins
S.
County Mental Health Department , has the qualifications and title to transfer to the
Town of Ithaca as Senior Account Clerk Typist pursuant to civil service rules ; now
therefore be it
RESOLVED , the Town Board of the Town of Ithaca does hereby appoint Judy Drake
to the position of Senior Account Clerk Typist retroactive to December 4 , 1996 and per
civil service requirement for transfers , an 8 week probation period shall apply; and be it
further
RESOLVED , the annual salary for the said position shall be approximately $24 , 500 at
an hourly rate of $ 12 . 56 . Full benefits apply.
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
G," la-
Joan Lent Noteboom , Town Clerk
OF I P�
TOWN OF ITHACA
21 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 17 ( i)
Appointment Assistant Zoning Officer and Building Inspector
Resolution No . 199 ( i )
WHEREAS , there is a vacancy in the position of full -time Assistant Zoning Officer
and Building Inspector; and
WHEREAS , the Selection Committee interviewed four candidates from the solicitation
process as there was no civil service eligibility list ; and
WHEREAS , the Selection Committee feels Dennis Ellsworth possesses the
necessary skills and experience to satisfactorily perform the duties of this position ; now
therefore be it
RESOLVED , the Town Board of the Town of Ithaca does hereby approve the
appointment of Dennis Ellsworth as full time Assistant Building/Zoning Officer at 37 . 5
hours per week , charged to account B801 0A 00 retroactive to December 2 , 1996 . Per
civil service requirement this is a provisional appointment pending successful
completion of the next civil service examination for said position ; and be it further
RESOLVED , the salary for the said position shall be approximately $27 , 500 , with an
hourly rate of $ 14 . 10 . Full time benefits apply.
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Q" 2A 7z"-
Joan Lent Noteboom , Town Clerk
OF1r
TOWN OF ITHACA
21 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� 0�
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 17 ( k)
Appointment Purchasing Agent
Resolution No . 199 ( k)
WHEREAS , the Town of Ithaca Procurement Policy requires that the Town Board
appoint a Purchasing Agent in order to maintain the proper audit trail as recommended
by the New York State Comptroller's Office ; and
WHEREAS , the Town Supervisor has determined that expanding the duties and
responsibilities of the Secretary to the Supervisor by appointing him Purchasing Agent
would allow for the proper audit trail and efficiency of daily operations in the accounting
office ; now therefore be it
RESOLVED , that the Town Board of the Town of Ithaca does hereby appoint the
Secretary to the Supervisor, Alfred Carvill to act as the Town of Ithaca Purchasing
Agent with all the duties and responsibilities as defined under Town Law.
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
i
i
fly OF 1 T�
TOWN OF ITHACA
2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No , 17 (m )
Holiday Tree Pick Up
Resolution No , 199 (m )
WHEREAS , the Town of Ithaca Highway Department will be picking up holiday trees
for the residents of the Town of Ithaca ; now therefore be it
RESOLVED , that on January 13 , 1997 , the Town of Ithaca Highway Department will
1.
pick up holiday trees for the residents of the Town of Ithaca .
MOVED : Councilman Wolff SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
fly OF 1P
F __ 9 TOWN OF ITHACA
21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
� Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No. 170 - 1 )
Ratification of Creation of Secretary to the Supervisor Job Classification
Resolution No . 200
WHEREAS , Town Law, Section 29- 15 authorizes the Town Supervisor to appoint an
individual to the Exempt class position of Secretary to the Supervisor; and
WHEREAS , the Town Supervisor has determined there is a need for the said
il
exempt class position ; now therefore be it
RESOLVED , the Town Board of the Town of Ithaca does hereby ratify and approve
the creation of the Exempt class position of Secretary to the Supervisor, by the Town
Supervisor,
MOVED : Councilman Wolff SECONDED : Councilwoman Russell
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff , aye . Motion carried unanimously .
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
OF1r
F a TOWN OF ITHACA
� ' zi 04� 126 EAST, SENECA STREET , ITHACA , N . Y . 14850
Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 170 -2 )
Ratification of Appointment Secretary to the Supervisor
Resolution No , 201
WHEREAS , the Exempt class position of Secretary to the Supervisor has been
created pursuant to Civil Service Law and Town Law, Section 29- 15 ; and
WHEREAS , the Town Supervisor has appointed Alfred Carvill to the said position as
1.
a regular full time employee retroactive to December 5 , 1996 ; now therefore be it
RESOLVED , the Town Board of the Town of Ithaca does hereby ratify the
appointment of Mr. Alfred Carvill as a regular full time , Secretary to the Supervisor, in
the Exempt class pursuant to Town Law , retroactive to December 5 , 1996 , at a starting
annual salary of approximately $40 , 000 . 00 . Full time benefits apply; and be it further
RESOLVED , the salary for the said position shall be paid from General Fund -
Budget Personal Services , A1340 . 100 .
MOVED : Councilman Conley
SECONDED : Councilwoman Russell
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously .
DATED : December 9 , 1996
'Zt-.J � '� 4'�L•.VLC�r
Joan Lent Noteboom , Town Clerk
i
I
OF I T�
TOWN OF ITHACA
21 126 EAST SENECA STREET , ITHACA , N . Y . 14850
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Agenda Item No . 17 ( I)
Reclassification - Planner
Resolution No . 202
BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby upgrade the
classification of the position of Planner, presently held by Geraldine Tierney under the
Town of Ithaca Classification System from a ( K) to an ( L) ; and be it further
RESOLVED , as a result of the said upgrade of classification , the annual salary of
Geraldine Tierney shall be increased to approximately $26 , 000 at an hourly rate of
$ 13 . 33 effective January 1 , 1997 ,
MOVED : Councilwoman Harrison
SECONDED : Councilwoman Grigorov
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Ja A-
Joan Lent Noteboom , Town Clerk
i
qty OF I T�
9 TOWN OF ITHACA
126 EAST SENECA STREET , ITHACA , N . Y . 14850
� Y
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
Town Board Meeting 12/9/96
Additional Agenda Item No , 2
Southern Cayuga Lake Intermunicipal Water Commission
1996 Budget Transfers
Resolution No , 203
WHEREAS , there are certain appropriation line items within the Southern Cayuga
Lake Intermunicipal Water Commission ( SCLIWC) 1996 Budget which are presently
over appropriated ; and
WHEREAS , Town Law requires that no expenditure shall be made from an over
appropriated line item ; now therefore be it
RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize the
SCLIWC to make the attached budget transfers in certain appropriation line items
within the SCLIWC 1996 Budget ,
MOVED : Supervisor Valentino
SECONDED : Councilman Klein
Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ;
Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ;
Councilman Wolff, aye . Motion carried unanimously.
DATED : December 9 , 1996
Joan Lent Noteboom , Town Clerk
i
I4 ®
Southern Cayuga Lake Intermunicipal Water Commission
Transfer of Funds
for Approval at the 12/ 5 / 96 Commission Meeting
DR CR
SW 8330.419 Buildings & Grounds
$3,500. 00
SW 8330.418 Equipment Maint.
$3, 500.00
qty OF 1P
TOWN OF ITHACA
Ap 21 ¢� 126 EAST SENECA STREET , ITHACA , N . Y . 14850
Ir Jlr j o
TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783
FAX (607) 273- 1704
TOWN BOARD MEETING
December 9 , 1996
5 : 30 p. m .
AGENDA
1 . Call to Order .
2 . Pledge of Allegiance .
3 . Reports of Town Officials :
a . Town Engineer.
b . Highway Superintendent .
c . Director of Planning .
d . Director of Building and Zoning .
e . Town Clerk/Director of Administrative Services .
4. Report of Town Committees .
58 Report of Tompkins County Board of Representatives .
6 . Report of Fire Commissioner,
7 . Review of Correspondence :
a. Cheryl A. Smith , Member Conservation Board .
b . LouAnne Bangs = Joseph Giordano Variance Decision
c. Hunter R . Rawlings III , President Cornell University.
d . Time Warner Cable .
8 . 5 : 30 p. m . - PERSONS TO BE HEARD .
9 . Consider Cornell University's transfer of title for the Forest Home walkway to the
Town of Ithaca .
TB Mtg . 12/9/916
Page 2 .
10 . Consider date change of close out meeting .
11 . Consider budget transfer related to the Inlet Valley Parcel .
12 . Consider substitution of park land for Montessori Park.
13 . Consider renewal of agreement with Tompkins County related to the Drug and
Alcohol Testing Consortium .
14 . Consider authorization to participate in the Ithaca Area Waste Water Treatment
Facility capital improvements .
15 . Consider resolution authorizing payment of certain Audit of Claims prior to Town
Board meetings .
16 . Consider water damage claim .
17 . Consent Items : Consider resolutions approving and/or authorizing the following :
a . Town Board Meeting Minutes - 11 /7/96 .
b . TOWN OF ITHACA WARRANTS .
c. BOLTON POINT WARRANTS .
d . Approval of floating holiday for 1997 .
e . Authorization of attendance at the Association of Towns Annual Meeting .
f. Authorization of health Insurance payment for December.
g . Approval of Memorandum of Understanding with NYSDEC to allow maintenance
of streams .
h . Appointment - Senior Account Clerk Typist .
I . Appointment Assistant Building/Zoning Officer.
j . Ratify creation and appointment of Secretary to the Supervisor.
k. Appointment Purchasing Agent .
I . Reclassification Planner position .
m . Holiday tree pick up dates .
18. Consider EXECUTIVE SESSION ,
19. Consider ADJOURNMENT.
Town Board Meeting 12/9/96
ADDITIONAL AGENDA ITEMS
1 . Acknowledge receipt of petition from property owners and residents on Judd Fall
Road and Forest Home related to the house numbers .
2 . Consider budget transfer for the Southern Cayuga Lake Intermunicipal Water
Commission .
3 . Consider board and committee appointments for 1997 .
v`l
y�®gPoItATEO �4�
CITY OF ITHACA
310 WEST GREEN STREET
ITHACA, NEW YORK 14850
OFFICE OF TEL (607) 272-1234
FIRE CHIEF FAX (607) 272-2793
MEMORANDUM
To: Bob Romanowski , F' a Commissioner
From : FC Brian Wilbur
r
Re: December Town Bo d meeting
Date: 09 DEC 96
Some items that I think the Town Board could benefit from knowing are :
1 ) The Ecovillage fire pointed out several concerns for the fire department , including , but
not limited to :
the need for upgraded and expanded municipal water supplies on West Hill ;
the need for improved communication on code enforcement issues ( I believe this
requires more people , one . in the fire department , and a fully staffed code office
in the Town - this is not a reflection on Andy Frost or the quality of his work) .
As a note to this : Many Ithaca career , volunteer , and bunker fire fighters worked very
hard to contain this fire . Ecovillage , and the Town of Ithaca in general truly benefitted
from the expertise and dedication our fire fighters bring with them to the, service they
provide . The Town can be very proud of its fire fighters .
During the Ecovillage fire , many area fire departments provided mutual aid ; some to the
fire , others to standby . As the Ecovillage fire raged , another house fire on East King
Road was extinguished by personnel and equipment from Ithaca , Cayuga Heights , Dryden ,
and Brooktondale . Intermunicipal cooperation at its best !
2 ) Fire Department budget status :
As of this writing , the Fire Department is approved for a zero increase budget , which
means that only contractual ( labor agreement) raises are included and most other lines
are held at 1996 levels . Although our full budget submittal requested ten additional fire
fighters , one assistant chief for code enforcement , and one administrative assistant-
financial , it appears the department will be approved only for an additional position in
the administrative office , which is the "administrative assistant - financial' position .
n
'An Equal Opportunity Employer with an Affirmative Action Program' Recycled Paper
Bob Romanowski 09 DEC 96
page 2
As you know, the contract between the City and Town requires the Town to agree to any
new positions , or they don't contribute to the cost of the position (s) . I have talked with
Kathy Valentino and Dominick Cafferillo on this . It looks like the best way to proceed is
to plan on having specific budget details and an addendum to the contract ready for the
Town Board to authorize at their December 31 , 1996 meeting . This would be in their
hands prior to the meeting .
Another budget highlight comes from the capital budget which authorizes four automatic
external defibrillators (AED 's) for purchase in 1997 . If , as you advocate , the Town
decided to purchase one , we could equip all in-service engines , including both town
stations , with these life saving devices .
3 ) New Rescue Tool purchase
A grant has been received for the purchase of a hydraulic rescue tool (Jaws of Life) for
South Hill Station . The donor wishes not to be identified publicly . This tool will enhance
our ability to provide rapid and effective rescue services on South Hill . In light of the
many motor vehicles accidents in that area recently, the timing is particularly useful to
us .
4 ) Hazardous Materials Team
The Ithaca and Cortland Fire Departments are working on entering into a cooperative
agreement to support a joint hazardous materials response team . Once formed , the
improved capability this venture will develop will be available to either community ,
including the Town of Ithaca . This is still in the formative stage and so additional
information will be forthcoming as it becomes available .
Ultimately , to insure that we are doing all that can be for the safety and well beinb of or town
residents and our fire fighters , a meeting to review the Ecovillage issues and to look ahead would
be very helpful .
i
i
1 / 09 / 96 13 : 20 V6072726076 ITH.ICA TOWN HGWY yam TOWN FULL Q001
Bluegrass Lane
In the Matter of Certifying for Local
Highway Inventory File Inclusion
A Town Highway in the Town of Ithaca ,
County of Tompkins , and the State of
New York , a Road used by the Public for
upwards of Ten Years .
WHEREAS , the public for a period of tan years and more has
used the land hereinafter described as a public highway in
the Town of Ithaca , Tompkins County , New York , and
WHEREAS , the Town of Ithaca ' ha = Dept in repair and taken
charge of the land herei naf ter described as a public highway
for a period of ten years or more , and
WHEREAS , such highway has been previously ascertained ,
described , and entered in the town record as a town highway
for the Town oT Ithaca , and taken over by such Town and
v, orked and kept in r _pa '_ r by such Town .
NQW , THEREc=ORE , I , Town Superintendent of Highways car the
Town of Ithaca , TompF-Cins County , New York , do hereby certify
that the above named road is a duly recorded town road and
request the , New York: State Department of Transportation to
include the same in its Local Highway Inventory database .
Road Description :
BEGINNING at a point . . . at the intersection with Warren Toad ,
ending at a stop sign . Road surface is surface treated ,
2 - 10 foot lanes , with C foot shoulders for a distance of . 6
miles .
DATE ; ToWn of Ithaca , Tompkins 4J: ais y , N w k
December 22 , 198e
G . zolinSuperintet den * of
Highways ,
Tompkins County , New York
6 wt .
P E T I T I O N
Page :
To : Town of Ithaca
Town Planning Board
Town Board
i Date : May 22 , 1996
WE the undersigned strongly urge the acquisition and improvement
of a Town Park at the top of King Road East . This centrally located
facility should serve the needs of the residents and families that
reside in the immediate area as well as other residents of the Town .
The Park facility should consist of at least two large ball fields
sized spaces and at least 4 to 6 Tennis Courts including walking and
sitting areas to take advantage of the excellent views .
Since this Town Park would be primarily used by residents of the
Town , it could function as a Park that neighborhood children and
families could access either by walking , bicycle , or car . With the
growth of this beautiful South Hill neighborhood , this Town Park is
truly needed and could be a model for future Parks planned in the
other neighborhoods of the Town .
ADDRESS
/ IV ' y
� :Z-AF1i7 a CL , JAY
1 cos__/ c ./UV
�1 A
W, t
7AIW
Poo
w /DAD (LAA
QU J (
Arc CA"
P E T I T I O N
Page :
To : Town of Ithaca
Town Planning Board
Town Board
Date : May 22 , 1996
WE the undersigned strongly urge the acquisition and improvement
of a Town Park at the top ,of King Road East . This centrally located
facility should serve the needs of the residents and families that
reside in the - immediate area as well as other residents of the Town .
The Park facility should consist of at least two large ball fields
sized spaces and at least 4 to 6 Tennis Courts including walking and
sitting areas to take advantage of the excellent views .
Since this Town Park would be primarily used by residents of the
Town , it could function as a Park that neighborhood children and
families could access either by walking , bicycle , or car . With the
growth of this beautiful South Hill neighborhood , this Town Park is
truly needed and could be a model for future Parks planned in the
other neighborhoods of the Town .
41 NAME ADDRESS GcC�i �• V
n •
Nov
oy7 a
v
N. l •
[� 16V
3 jrj .
a
Vol
u J �
iin y�D /1_/ 9
Oy 7 /2d � � •
P E T I T I O N
Page : 3 .
To : Town of Ithaca
Town Planning Board
Town Board
Date : May 22 , 1996
WE the undersigned strongly urge the acquisition and improvement
of a Town Park at the top ,of King Road East . This centrally located
facility should serve the needs of the residents and families that
reside in the -immediate area as well as other residents of the Town .
The Park facility should consist of at least two large ball fields
sized spaces and at least 4 to 6 Tennis Courts including walking and
sitting areas to take advantage of the excellent views .
Since this Town Park would be primarily used by residents of the
Town , it could function as a Park that neighborhood children and
families could access either by walking , bicycle , or car . With the
growth of this beautiful South Hill neighborhood , this Town Park is
truly needed and could be a model for future Parks planned in the
other neighborhoods of the Town .
N
ADD EMS /
/ , 6
7)& v ; mnard 113 )nr,b V
4rhA' 03
e
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13 s a� ' ,
ko
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.� to
14-C a
�uc4 D Ll� / -• � ac
13 'uN CID
P E T I T I O N
Page :
To : Town of Ithaca
Town Planning Board
Town Board
Date : May 22 , 1996
WE the undersigned strongly urge the acquisition and improvement
of a Town Park at the top ,of King Road East . This centrally located
facility should serve the needs of the residents and families that
reside in the immediate area as well as other residents of the Town .
The Park facility should consist of at least two large ball fields
sized spaces and at least 4 to 6 Tennis Courts including walking and
sitting areas to take advantage of the excellent views .
Since this Town Park would be primarily used by residents of the
Town , it could function as a Park that neighborhood children and
families could access either by walking , bicycle , or car . With the
growth of this beautiful South hill neighborhood , this Town Park is
truly needed and could be a model for future Parks planned in the
other neighborhoods of the Town .
NAME ADDRESS
Z Y
I ( /
�i
I r
/� r
vl
P E T I T I O N
Page : 5
To : Town of Ithaca
Town Planning Board
Town Board
Date : May 22 , 1996
WE the undersigned strongly urge the acquisition and improvement
of a Town Park at the top of King Road East . This centrally located
facility should serve the needs of the residents and families that
reside in the immediate area as well as other residents of the Town .
The Park facility should consist of at least two large ball fields
sized spaces and at least 4 to 6 Tennis Courts including walking and
sitting areas to take advantage of the excellent views .
Since this Town Park would be primarily used by residents of the
Town , it could function as a Park that neighborhood children and
families could access either by walking , bicycle , or car . With the
growth of this beautiful South Hill neighborhood , this Town Park is
truly needed and could be a model for future Parks planned in the
other neighborhoods of the Town .
NAME ADDRESS
tAio�( A00- 6�sf - - -
- I
a i
?� �-�'-'-Z�1"'Yr-�'. dam, i✓\
c '
6 r
_ a
J
Ir/ / I /'
F fly
ry/r
0 IBC.
P E T I T I O N
Page : (�
To : Town of Ithaca
Town Planning Board
Town Board
Date : May 22 , 1996
WE the undersigned strongly urge the acquisition and improvement
of a Town Park at the top ,of King Road East . This centrally located
facility should serve the needs of the residents and families that
reside in the -immediate area as well as other residents of the Town .
The Park facility should consist of at least two large ball fields
sized spaces and at least 4 to 6 Tennis Courts including walking and
sitting areas to take advantage of the excellent views .
Since this Town Park would be primarily used by residents of the
Town , it could function as a Park that neighborhood children and
families could access either by walking , bicycle , or car . with the
growth of this beautiful South Hill neighborhood , this Town Park is
truly needed and could be a model for future Parks planned in the
other neighborhoods of the Town .
NAME ADDRESS
-ItA
OL
�� /� !y� �
A oc ('r
/ C '
VVI
K 'Ar_ l
1
1 � .3 � � ti �TiLL iRt � 1J FV4A-CA
di I
.1.s(ti� Cold IC%O 5+ �ILA650
ley e i� N C� u.. � ��� �c�c , .� fvc�-s3
Gt, i � ��� � [ 7�= "yn/ C y P T T p4 41,14 6 3 � ia f� X14
P E T I T I O N
Page :
To : Town of Ithaca
Town Planning Board
Town Board
Date : May 22 , 1996
WE the undersigned strongly urge the acquisition and improvement
of a Town Park at the top ,of King Road East . This centrally located
facility should serve the needs of the residents and families that
reside in the -immediate area as well as other residents of the Town .
The Park facility should consist of at least two large ball fields
sized spaces and at least 4 to 6 Tennis Courts including walking and
sitting areas to take advantage of the excellent views .
Since this Town Park would be primarily used by residents of the
Town , it could function as a Park that neighborhood children and
families could access either by walking , bicycle , or car . With the
growth of this beautiful South Hill neighborhood , this Town Park is
truly needed and could be a model for future Parks planned in the
other neighborhoods of the Town .
' N4TM ADDRESS
on �� 7'r,V C'W47- AlmcA /ti0 Y I 8�s(U
T �2f CGL�i/
eel
Y1lCY
L4 Zn. 7t
r Z -�
[ (( j 5L
l % / A
Agenda # a, o ,
Town Engineer ' s Report for 12 / 9 / 96
Town Board Meet ' ng
DEVELOPMENT REVIEW
Eco - Village
Site improvements required by the Town as conditions of approval are
substantially complete . Sediment and erosion control measures will
continue to be maintained until final landscaping and vegetative treatment
I
s completed , probably in the Spring of 1997 .
The fire which occurred November 16 was a reminder about the
importance of adequate access and water supply . The location of the pond
away from access roads caused some difficulty and resulted in at least one
fire truck being stuck in soft ground . The location of a dry hydrant was
changed from the original plan , i . e . , adjacent to the emergency access
roadway , to a point between the buildings and the pond . This location was
apparently reviewed and accepted by the Fire Department . Fortunately , the
fire trucks were able to access this standpipe over ground that had been
stabilized for the use of construction traffic .
The Fire Department also accessed a hydrant at the intersection of
West Haven Road and Mecklenburg Road to fill tankers . The low pressure at
this hydrant caused some difficulty in obtaining water at an acceptable
rate of flow . This event is the second major fire on this portion of the
West Hill where fire fighting efforts were hampered by a poor water supply .
EARTH FILL PERMITS
Five Mile Drive , Immaculate Conception
Filling at the site has been moderate in November due to a decrease
in the construction activity and by the use of other sites by the
contractor . Sediment control fencing is being maintained around the fill
area . The contractor has been keeping the roadway clean .
Ithaca Vol . Vets , Elmira Road
The Association received site plan approval from the Planning Board
on October 29 , 1996 for an enlarged parking area on the property with
additional fill to be placed . The Town Engineer is monitoring the project .
Williams Glen Road
A fill permit for approximately 200 cubic yards of fill has been
issued for regrading a residential lot with imported material .
Town Engineer ' s Report 12 / 9 / 96
WATER PROJECTS
The Town Engineering staff is continuing to work with the Bolton Point
staff to implement the master metering program for connections to the water
transmission main . Work to - date includes placement of the piping and
enclosures for most of the metering sites .
The Town Engineer is continuing to work with the City Engineer and
SCLIWC member municipal engineers on the engineering evaluation to include
the entire water infrastructure for the area . This evaluation is being
done in conjunction with the City of Ithaca water supply study . A contract
to O ' Brien and Gere Engineers , Inc . has been finalized by the City of
Ithaca . work is proceeding under the contract with O ' Brien and Gere to
complete the hydraulic model of the Town of Ithaca distribution system .
Progress on the project includes development of the combined model geometry
and field flow tests to determine pipe friction loss conditions .
SEWER
Rebuilding of the pumps for Forest Home Pump Station 1 has been
completed by Town staff with assistance from the City pump mechanic . Plans
for the replacement of the controls for Forest Home pump stations number
1 & 2 have been completed and Town staff with assistance of the City Sewer
Department will be replacing these items .
Installation of the monitoring station on Hanshaw Road is scheduled
for mid - December . The Town has purchased the monitoring station and has
contracted the installation to a local contractor . Installation of this
monitoring station is part of the Northeast Sewer Rehabilitation Plan which
has been requested by the Village of Cayuga Heights .
Three small pumping stations on East Shore Drive that were originally
installed by the Town have been upgraded with larger pump chambers and new
pumps to eliminate problems that were encountered due to small diameter
pump stations and effluent lines . This work was completed by Town forces
after prices solicited from local contractors were excessive .
HIGHWAY AND PARKS
The Forest Home Bridge Project has moved ahead with the placement of
the main bridge structure . The placement of the refurbished trusses has
been delayed due to rejection of the repaired truss delivered to the site
and subsequent need for the contractor to re - work the repairs . Replacement
of the water main under the bridge and approach work has been completed .
Town Engineer ' s Report 12 / 9 / 96 3
STORMWATER
The Dewitt Pond improvements were completed in time to be effective
during the November 8 storm . The structure performed well with no damage
to the inlet channel . During the storm the pond filled to about half of
the design depth , retaining sufficient water to reduce flows downstream .
The developer of the Sanctuary Drive Subdivision encountered
difficulty in providing adequate drainage for his proposed buildings , and
proceeded to excavate drainage ditches which were not on the approved
subdivision plan . The ditches were constructed partially on Town highway
ROW and Town utility easements . The contractor has been instructed to fill
the ditches because of a significant alteration of the drainage patterns
in the area . To provide adequate drainage for the building foundations the
developer has proposed an underground drainage system which will cross
other lands controlled by the developer requiring easements to ensure the
building owner ' s ability to maintain the drainage system .
BENEFIT ASSESSMENT
Benefit Assessment questions and Townwide assessment review is
continuing . The County Digital Tax Parcel Maps have been provided to the
Town by the County Assessment Office , and development of a database
utilizing the GIS is proceeding .
CAYUGA INLET REHABILITATION PROJECT BY US ARMY CORPS OF ENGINEERS
The Corps of Engineers is planning to repair Cayuga Inlet Flood
Control Channel from the State Street Bridge up to the drop structure and
fish ladder . Work is proposed to include removal of approximately 100 , 000
CY of sediment , placement of rock rip rap bank protection and removal of
gravel from the Coy Glen grade stabilization structures . NYSDEC as the
maintenance agency has been asked to provide spoil sites for the project .
The project was scheduled to be let in November with work completed by
December 31 , 1996 , but high bids have resulted in an indefinite delay of
the project .
C : \MZM0S\ ERPT9611 . REP
Agenda Item #3c
Planning_Director' s Report for December 9, 1996 Town Board Meeting
DEVELOPMENT REVIEW
The following are actions that were considered by the Planning Board.
Beeler Subdivision, 1207 Hanshaw Road
The Planning Board granted Preliminary and Final Subdivision Approval at
the November 19, 1996 meeting for the subdivision of a strip of land, 16 feet
by 190 feet, from an existing parcel to be consolidated with an adjacent parcel,
R45 Residence District.
Site Plan Modification of Courtside Racquet and Fitness Club, 16 Judd Falls Road
The Planning Board granted Preliminary and Final Site Plan Approval for the
proposed site plan modification of Courtside Racquet and Fitness Club for
changes in the configuration of parking and landscaping at the northeast
corner of the existing facility, Business District "C' .
In addition to the above actions, the Planning Board discussed the following items at
the November 19, 1996 meeting:
Park and Open Space Plan Update
Staff presented the drafts of the introduction and inventory chapters of the
1996 Park and Open Space Plan. Discussion on plan recommendations will
continue at the December 3, 1996 meeting.
CURRENT PLANNING DEPARTMENT PROTECTS
The following are significant accomplishments or issues that have been dealt with
over the past month .
Tompkins County Economic Alliance: Supervisor and staff continue to attend
meetings of the County sponsored Economic Alliance to discuss possible economic
development initiatives. As a result of these discussions, Tompkins County Area
Development (TCAD) is evaluating the possibility of expanding their functions to
include countywide economic development planning, advocacy and technical
support, using increased county funding to accomplish this purpose.
i
SEOR Reviews for Zoning Board :oard : Two SEQR reviews for the Zoning Board were
completed: ( 1 ) a request for a height variance to permit the construction of an
accessory building with a height of 21 + / - feet in an R-30 zone, where a maximum
height of 15 feet is permitted for accessory buildings, and special approval to allow
an addition on a non-conforming residence, 313 Warren Road (Richard Marin), and
(2) a request for a variance from Town of Ithaca Local Law No. 7, 1988 "Requiring
Sprinkler Systems to be Installed in Buiildings . . . ", in two existing multiple residence
buildings at Longhouse Cooperative, Residence District R-30, 766 and 770 Elm Street -
Extension (Martha Armstrong) .
Codes and Ordinances Committee: Work continued on Zoning Ordinance revisions at
the November 20 and December 4, 1996 meetings, including (1 ) review of the MR
Multiple Residence zone, (2) review of the LI Light Industrial zone and I Industrial
zone, and (3) discussion of possible guidelines for siting structures and determining
buildable land in conjunction with site plan and subdivision review. In addition,
COC will be discussing the possibility of developing a new Institutional or
Educational zone.
Planning Committee: The Planning Committee continued discussion of the Coy Glen
and South Hill Swamp areas as possible conservation zones at the December 2, 1996
meeting. Upon authorization by the Town Board, Robert Wesley and Nancy Ostman
were hired to conduct a plant study of the South Hill Swamp area to identify
valuable plant habitats on the outer portions of the Unique Natural Area (UNA) . The
study is being supervised by the Conservation Board, and will be completed on or
about December 15th. The Planning Committee also continued the discussion of
siting and buildable land guidelines (refer to COC above) and possible agricultural
protection measures.
Park and Open Space Plan Update : The draft Park and Open Space Plan Update has
been completed and is currently being discussed with the Conservation Board and
Planning Board, providing an opportunity for preliminary review and input. The
draft Plan will also be provided to the Planning Committee and Public Works
Committee for review and input.
Zoning Map Revisions : The Town Board approved the updated Zoning Map at the
November 7th meeting. The revised map is being printed for public availability.
Town of Ithaca - Cornell Universitv Transportation Committee : The
Pedestrian /Bicycle Trail Subcommittee met on November 4, 1996 to discuss possible
trail connections in and around the Plantations Natural area. The subcommittee also
conducted a field trip to check the feasibility of some of the suggested trails . The
following appear to be feasible trail connections and will be discussed with the full
Committee at the December 5th meeting: (1 ) a crossing over Cascadilla Creek to
connect the East Hill Plaza area with the East Ithaca Recreationway and Precinct 7,
(2) a connection along Maple Avenue to link the two separate segments of the East
Ithaca Recreationway, and (3) an extension of the East Ithaca Recreationway crossing
2
the Judd Falls Road intersection at Route 366 leading to Tower Road and the
Plantations Overlook.
Ellen Harrison and Jon Kanter also met with Charles Moynihan, Regional DOT
Director on November 19, 1996 to discuss Route 366 intersections (signalization,
possible closing of north leg of Judd Falls Road, etc.). It was agreed that more up-to-
date accident data should be obtained by DOT (a follow up letter will be sent to Mr.
Moynihan confirming this) . It was also agreed that DOT, the town, Cornell, and the
MPO should collaborate on gathering more traffic information, and study the impact
of closing Judd Falls Road on other nearby streets, perhaps as part of the Northeast
Subarea Study that will be initiated by the MPO in 1997.
Farm Tour: A tour of active farms and agri-businesses in the Town of Ithaca was
held on Saturday, November 16th. The tour included stops at Genex (formerly
E.A.I.C. ) on Sheffield Road, the EcoVillage community supported farm on
Mecklenburg Road, the Baker dairy farm on Bostwick Road, Sheldrake Farms
vegetable and greenhouse operations off Elmira Road, and Six Mile Creek winery and
vineyard. Sixteen town officials participated, including members of the Town Board,
Planning Board, Zoning Board, Conservation Board and staff. Information about
each farm operation and other farms in the town was provided in a tour packet. The
purpose of the tour was to provide town officials with an up-to-date picture of what
kind of active farming is taking place within the town and an opportunity to discuss
ways of preserving farming in the town.
Several town officials attended a workshop held by the Tompkins County Agriculture
and Farmland Protection Board and Cornell Cooperative Extension on the following
Saturday, November 23rd, regarding the future of agriculture in Tompkins County.
The workshop included a panel of local farmers dicussing issues impacting the future
of farming in the county.
Northeast Subarea Study: The Supervisor and Director of Planning attended a
meeting held on November 7, 1996 by the Ithaca-Tompkins County Transportation
Council to discuss the Northeast Subarea Study. A draft Request for Proposals (RFP)
had been prepared, and comments from the participating municipalities were made.
A revised RFP will be sent out to consultants during December. The study will
include an inventory and analysis of existing land use and transportation systems, a
travel demand model for the area, development and evaluation of alternative
transportation solutions, and recommendations for short and long-term transportation
improvements . The study will also include a collaborative process for public
participation throughout the study. It is anticipated that the consultant selection
process will be completed by February 1997 and that the project will last between 12
and 18 months .
Filename: 1 files\ townbd\ tpre1296.mem
3
7
Agenda Item 3b
Highway/Parks Department Monthly Board Report, November 1996
Town of Ithaca Town Board Meeting, December 9 , 1996
HIGHWAY SUPERINTENDENT
I want to report , briefly, on the November 8 , 1996 , heavy. rain falls . The Town of Ithaca's
Rights-of-Way had very little water damage . FEMA representatives came and assessed any
damages . Because there are so few damages and they have already been fixed, we will
probably not be reimbursed from FEMA . Attached is a breakdown of the equipment, labor,
and material costs for these repairs .
The above work was entered with the,General Repairs time . For the month of November,
the Highway crews spent 765 . 25 hours of time , 30 . 75 of it was overtime on November 8 . We
worked on ditching, stock piling materials , patching roads , along with other general
maintenance .
Our semiannual leaf collection was completed in November, this took 280 hours of
Highway/Parks crews time .
Winter has returned and the Highway/Parks crews spent 276 . 75 hours of time on snow
removal (of roads) . Of that time, 110 . 25 here overtime . We used approximately 167 tons of
salt . The West Hill and South Hill Fire Stations were plowed twice and salted once .
Officially, we have completed our work on our FEMA projects . To finish this out , it took
80 hours of time.
The Highway crews were able to work 74 . 5 hours , 10. 5 of it overtime, on Water maintenance,
fixing valve boxes. They spent 128 . 5 hours of time, 10 . 5 of it overtime, on Sewer
maintenance, cleaning sewer lines arid connecting to a main line on East Shore Drive.
To round out the month, the Highway crews spent 32 hours on sign maintenance and
building a grate, and 80 hours on machinery maintenance .
PARK AND OPEN SPACE MANAGER
Parks staff worked a total of 72 hours during leaf collection, which is inclused above.
Snow removal required 52 hours for the month . Community service crews will again be
helping us do hand shoveling of walks starting in December.
Page 2 Agenda Item 3b
Parks staff spent 19 hours preparing for and installing many of the historical markers being
put up by the Town. Those signs to go along State Highways will be installed next spring due
to the time required to obtain the proper permits .
Various routine maintenance tasks, odd jobs and seasonal work, totaling 221 hours, took the
balance of Parks ' time in November.
December Projects for Highwav/Parks
1 , Snow Removal
2. Tree and Brush Removal
3 . Finish Brandywine Drive
4 , Clean Drainage Ways, Weather Permitting
5 . Miscellaneous in-ground installations before ground freezes up .
6 . Begin installing shop tools , shelving, workbenches, and tool racks in new wood shop .
7. Year End Business ,
ghk t
November 8 , 1996 , Flooding Damage Repair Estimates
Labor Equipment Materials Total
townwide $ 1 )732 . 82 S659 . 39 $ 34 . 00 $ 2 ,426 . 21
Sevne Mile Drive $ 306 . 12 5462 . 00 SO . Cv $ 768 . 12
Hackberry Road $ 87 . 70 S154 . 00 SO . CO $ 241 . 70
Stone Quarry Road $716 . 11 S596 . 00 SO . CO $ 1 , 312 . 11
Sand Bank Road $ 142 . 85 S128 . 00 SO . CC $ 270 . 85
Ridgecrest Road $ 178 , 29 $ 0 . 00 $0 . 00 $ 178 . 29
Eastern Hgts . Area $ 609 . 05 S772 . 00 $715 . CO 52 , 096 . 05
Town Parks $468 . 67 S266 . 00 $ 15 .) . CO $ 887 . 67
Totals $45241 . 61 53 ,037 . 39 $902 . CC $ 83181 . 00
Laoor Equipment
Town Parks (1!.:i°:,)- Town ?i.-.;Ls 3.76%)^ .
4!
-Tawywide (2171X)
Eastern Hgta. Am (14.16%)--�
may' - -`� ; 1'�wowide a�BS°t -�= '`'•
s 3 ms
Ridgetrest Road (410%)
'1 Snm We Drive (13.21%)
Sand Bank Road (3.37%)
\ RidgeI Road (0.0C'>;) s
Sand Bank Road (41st)
+ '•'ari `Hadtbem Road (5.C7%)
Stone Quarry Road (16.33t)= i
-:eme Mile Drive (7
H Road (2079:) Stone Quarry RaZ' (19.62'%,)J
- sacerry
Materials Total
-T.wnwide (777%)
-Sesre Atiille Drive (0.00X)
i Hackberry Road (0.00X)
itone Quarry Road (0.00%)
ana !Sank Road (0.00%
Ridge:mx Road f 0.00X Tow Parks i1:.35%)
-
Town Parks (I 6.96%)- 1
LW - Tovowide (29.66X)
ns Hgts. Am (25.62%)
i ' Sevne We Drive (919%)
t F
Ridgecrrat Road (2.1a's ) -
Sand Bank Road 5.1 - Hackber7 Road (2.95%)
EAstern Hgss. Am (7917%) +
`-Stone Quam Road (16.04%)
S•
Agenda #
TOWN OF ITHACA
REPORT OF BUILDING PERMITS ISSUED
FOR THE MONTH OF NOVEMBER 1996
. YEAR TO DATE
TYPE OF PERMIT IYEAR 1 # OF PERMITS AMOUNTI # AMOUNT
SINGLE FAMILY ATTACHED 19961• 0 01 0 0
RESIDENCES 1995 0 01 0 0
SINGLE FAMILY DETACHED 19961 0 0 4 376 ,000
RESIDENCES 1995 1 100 , 000 18 2, 1431833
19961 0 0 i 19 2, 784 , 930
( TWO FAMILY RESIDENCES 1 19951 0 01 3 469,000
I
19961 2 80 ,000 16 329 ,058
' RENOVATIONS ( 1995 0 01 14 304,4951
19961 0 0 4 33 ,785
, CONVERSIONS OF USE 1995 0 01 5 67 , 364
1996 i 1 30 ,0001 17 627 ,088
ADDITIONS TO FOOTPRINT 19951 2 113 ,000 ; 12 277 , 150
199611 0 ,. 011 0 0
i
( MULTIPLE RESIDENCES 19951 0 0 ' 0 0
i
1996 0 0 10 358 ,002
IBLISINESS 1995 2 334,700 I 14 977 ,414
1 1996 ' 0 01 0 01
!AGRICULTURAL 1 1995 i 0 01 0 0
I 1 1996 0 01 3 385 ,000
' INDUSTRIAL 1995 0 01 0 0
i 19961 0 01 15 8 ,553, 165
j EDUCATIONAL 19951 1 2694821 9 1 ,342 ,928
; MISCELLANEOUS 2 New roof section 14, 3001
1 Rebuild chimney 435001
i
f 1 Install wood stove 1 ,500
1 1 Two story accessory building 50,000
6 Replace wood stove with gas stove 48 . 000
1996111 _ 118 , 3001 38 686 , 824
CONSTRUCTION 19951, 5 16214201 59 516 ,344
,
!TOTAL NUMBER OF 1996 14 228 ,300 1 126 1411331852
! PERMITS ISSUED 1995 ;; 11 736 ,602 11134 6 ,09815281
TOTAL FEES 1996114 650 ' 126 22 ,420
RECEIVED 1995 11 1 ,4751 134 13 ,030
Date Prepared : December 2, 1996
Dani L. Holford
Building/Zoning Department Secretary
- 2 -
TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 8
1 . 16 Judd Falls Road - building renovations - temporary.
2. 120 Homestead Circle - convert cellar to dwelling unit
3. 125 Muriel Street - convert porch into family room.
4. 218 Eastern Heights Drive - convert garage to art studio.
5. East Hill Plaza - add exterior window in office suite.
6. East Hill Plaza - upgrade electric and heating in office suite.
7. 1323 Mecklenburg Road (Unit 23 and 24) - new two-family dwelling.
8. 1323 Mecklenburg Road (Unit 17 and 18) - new two-family dwelling.
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1996- 136
TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1995 - 143
INQUIRIES/COMPLAINTS INVESTIGATED THIS MONTH - 6
1 . 661 Five Mile Drive - building code - no violation found.
2. 147 Iradell Road - zoning - pending.
3. 605 Winston Court, 44 - building code - abated
4. 412 Winthrop Drive - building code - abated
5. 117 Winston Drive - building code - abated
6. Route 96 and Hayts Road - sign violations - abated.
From October 1996_
I. 119 West King Road - other - abated
2. 225 Coddington Road - building code and occupancy - pending.
From May 1995_
1 . 1152 Danby Road - zoning and building code - pending legal action.
From March 1994-
1 . 132 Forest Home Drive - building code - pending state hearing on 9/19/96 - variance granted - pending compliance.
TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1996 - 71
TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1995 - 77
TOTAL FIELD VISITS THIS MONTH - 73
Uniform Building Code - 51
Local Law and Zoning Inspections - 10
Fire Safety - 2. ( 1 school, 1 retail)
Fire Safety Reinspections - 2 ( 1 apartment [4 units], I retail)
Fire(Emerge:ncy Occurrences - 8 (4 buildings [under construction], 2 college dorms [candle, cigarette], 1 tennis facility [electricallsmoke],
2 houses [candle & flammable liquid], I apartment complex [electrical], 1 heating o8 spill [no fire])
Fire Occurrence Reinspections - 0
TOTAL. FIELD VISITS YEAR TO DATE, 1996 - 998
TOTAL FIELD VISITS YEAR TO DATE. 1995 - 897
TOTAL. SIGN PERMITS THIS MONTH - 0
TOTAL. SIGN PERMITS YEAR TO DATE, 1996 - 3
I
TOTAL SIGN PERMITS YEAR TO DATE, 1995 . 13
ZONING BOARD OF .APPEAL
I MEETING - 5 CASES - AGENDA ATTACHED
FINAL
TOWN OF ITHACA ZONING BOARD OF APPEALS
NOTICE OF PUBLIC HEARINGS
WEDNESDAY , NOVF.lyIDER 13 , 1996
7 : 00 P . M .
By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN
that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca
on Wednesday , November 13 , 1996 , in Town Hall , 126 East Seneca Street , ( FIRST Floor ,
REAR Entrance , WEST Side ) , Ithaca , N . Y . , COMMENCING AT 7 : 00 P . M . , on the following
matters :
p APPEAL of David Warden , Appellant , requesting a variance from the requirements of
QQ Article V , Section 23 of the Town, of Ithaca Zoning Ordinance , to be permitted to create
o two building lots with lot widths at the street line and at the maximum front yard
E setback of approximately 50 feet and 69 . 22 for each lot , at 1343 Mecklenburg Road , Town
0 of Ithaca Tax Parcel No . 28 - 1 - 23 . 2 , Residence District R- 301 Said Ordinance requires a
lot width of 100 feet at the street line and 150 feet at the front yard setback .
R APPEAL of Julie Vann , Appellant , Attorney Bruce Wilson , Agent , requesting a variance
R from the requirements of Article IV; Section 14 of the Town of Ithaca Zoning Ordinance ,
o to be permitted to maintain a carport with a setback from the north side lot line of
E 4 . 6 feet ( 10 feet required ) at 102 Haller Boulevard , Town of Ithaca Tax Parcel No . 29
6 - 8 , Residence District R- 15 .
PAPPEAL o = Patsy VonDreusche , Appellant , requesting a variance from the requirements of
p Article IV , Section 14 of the Town of Ithaca Zoning Ordinance , to be permitted to
o maintain an existing single - family residence with a building setback of 11_ feet from
0 �i the south side property line ( 15 feet required ) at 14 Lisa Lane , Town of Ithaca Tax
o Parcel No . 71 - 1 - 9 . 5 , Residence District R- 15 .
PA PEpr of Richard Marin , Appellant , Jack Jensen , Agent , requesting a variance from the
p requirements of Article V , Section 20 of the Town: of Ithaca Zoning Ordinance , to be
P permitted to construct an accessory building with a height of 21 + feet ( maximum 15 feet
o allowed ) at 313 Warren Road , Town of Ithaca Tax Parcel No . 68 - 1 - 5 , Residence District
ER- 30 . A special approval from the Zoning Board of Appeals under Article XII , Section
0 54 of the Zoning Ordinance is also being requested to permit modifications to an
existing non - conforming residential building . The building is non- conforming since it
has a front yard building setback of 20 . 1 feet ( 25 feet required ) . The modification
involves the demolition and reconstruction of new living space at the rear of said
building on said lot .
APPEAL of Martha Armstrong , Appellant , requesting a variance from the requirements of
a Section 4 of Town. of Ithaca Local Law # 7 , 1988 , " Requiring Sprinkler Systems to be
M Installed in Buildings in the Town of Ithaca " at two existing multiple residence
Ebuildings located at 766 and 770 Elm Street ' Extersion , Town of Ithaca Tax Parcel No .
p 28 - 1 - 28 . 4 , Residence District R- 30 . The variance is being requested under Section 9 of
said Law .
Said Zoning Board of Appeals will at said ti'7e , 7 : 00 p . m . , and said place , hear all
persons in support of such matters or objections thereto . Persons may appear by agent
or in person . Individuals with visual or hearing impairments or other special needs ,
as appropriate , will be provided with assistance , as necessary , upon request . Persons
desiring assistance must make such a request not less than 48 hours prior to the time
of the public hearing .
Pr drew S . Frost
Director of Building and Zoning
273 - 1783
Dated : November 4 , 1996
Publish : November 8 , 1996
f
1
i
.T.
Agenda Item No , 3(e)
Town Clerk's Monthly Report
Presented to Town Board - December 9 , 1996
Town Clerk: Deputy Betty Poole and Deputy Mary Saxton attended a regional meeting
of the New York State Town Clerks Association on November 25 . The program
included information regarding dog licensing , identification , electronic transfers , and
the Control of Dogs and Animal Population Control Program ,
Tax Collection : Preparations continue for the 1997 tax season . Coordination and
review of the water and sewer units to be included on the tax roll continues with
Tompkins County. Tompkins County has received the worksheet reporting the tax levy
information to be used in preparation of the 1997 Town and County tax bills .
Accounting : The majority of time has been spent in the accounting office taking care of
daily operations. An audit trail was prepared to insure accurate detail of daily
transactions . The accounting software program will be updated after the last entry date
can be determined . A great deal of time has been spent reviewing invoices and billings
to discover payment dates and/or those outstanding . The checking account registers
for all funds , with the exception of the Trust and Agency Fund , have been brought up to
date and balanced .
Mark Cass , Bookkeeper to the Supervisor is to be commended for his diligence and
hard work performing many of the necessary accounting functions over the last few
weeks .
Human Resources : Interviews were conducted with three individuals for the position left
vacant due to the resignation of the Human Resource Specialist . Ms . Judy Drake will
begin her tenure with the Town in this position on December 4.
Employees and retirees were notified of the deadline for making changes to their health
insurance for 1997 . Retirees were notified of any changes in their premiums for the
upcoming year.
Calculation of the accrued sick , vacation , and personal time through the computer
system continues to be a problem . Data Rite continues to work on it and they have
assured us it will be corrected by the next payroll .
Respectfully submitted ,
Joan Lent Noteboom
Town Clerk/Director of Administrative Services
FORM NO. 1002-N TOWN CLERK'S MONTHLY REPORT WILLIAMSON uweooxcO., VICTOR• NY145U
TOWN OF Ithaca NEW YORK (Month) November , 19 96
TO THE SUPERVISOR:
Pursuant to Section 27, Subd. 1 , of the Town Law, I hereby make the following statement of all fees and moneys received by me in
connection with my office, during the month above stated, excepting only such fees and moneys the application and payment of which
are otherwise provided for by law:
LICENSE CATEGORY NUMBER OF LICENSES SOLD OR ISSUED
COMMISSION COMMISSION TOTAL USED
SENIOR (65 + / Military Disability)
FISHING - SEASON
HUNTING (Small Game)
BIG GAME (Deer and Bear) 3 . 00 3 . 00
TRAPPING
BOWHUNTING (Big Game License Required)
MUZZLELOADING (Big Game License Required)
SPORTSMAN 3 . 00
FISHING - 3 DAY
JUNIOR TRAPPING (Under 16 yrs.)
SPECIAL SECOND DEER PERMIT (See Big Game Guide) 1100 1100
TURKEY PERMIT (Available at DEC offices only)
NON-RESIDENT FISHING - SEASON
NON-RESIDENT HUNTING - SEASON (Small Game)
NON-RESIDENT BIG GAME (Deer ONLY) 1100 1100
NON-RESIDENT FISHING - 5 DAY
NON-RESIDENT HUNTING - 5 DAY
NON-RESIDENT MUZZLELOADING
NON-RESIDENT BOWHUNTING
NON-RESIDENT BEAR TAG
NON-RESIDENT COMBINATION
i NON-RESIDENT TURKEY PERMIT (Available at DEC offices only)
JUNIOR ARCHERY ( 14.15 Years)
LOST LICENSE ($5.00 Per Stamp Lost)
JUNIOR HUNTING (12-15 Years)
$ 8 . 00 ADD - TOTAL COMMISSIONS l* S 8 . 00
3 Marriage Licenses No. 1167 to No. # 69 @ 8 . 75 $ 26 . 25
Marriage Certificates @
1 Marriage Transcripts @ 10 . 00 10 . 00
A 1255 TOTAL TOWN CLERK FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . $ 44 . 25
A 1010 - 1090 REAL PROPERTY TAXES $ INTEREST and PENALTIES $
A 2001 PARK and RECREATION CHARGES
A 2110 ZONING FEES $ A 2115 PLANNING FEES $
A 2530 GAMES OF CHANCE TOWN SHARE . . . . . . . LICENSES FEE $ TOTAL
A 2540 BINGO TOWN SHARE . . . # 187.7 . . . . . . . . . . LICENSE $ 195 . 00 FEE $ 6 . 42 TOTAL 201 . 42
A 2544 10 DOG LICENSE - MXKMbY QXR)M MRINEW- 1191688 -C to 11911697 -L @ S2 - 00 20 . 00
88 DOG LICENSE -XX49MM P.FNET•T_ 96 -00247 to 96 -00334 @ 2 . 00 176 . 00
A 2545 OTHER LICENSES Tax Searches - 3 @ $5 . 00 15 . 00
A 2555 BUILDING PERMITS Zoning Ordinance - 3 @ $8 . 50 25 . 50
A2590 OTHER PERMITS Comprehensive Plan - 1 @ $ 12 . 00 12 . 00
A 2655 MINOR SALES Subdivision Regulations - 1 @ $ 3 . 00 3 . 00
A 2770 OTHER UNCLASSIFIED REVENUES Miscellaneous - 20
TOTAL TOWN REVENUES TO SUPERVISOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
497 . 37
Amount paid to SUPERVISOR for Games of Chance Licenses
Amount paid to $DU3gfjV1nMfor State Share of Bingo Licenses NYS Comptroller 292 . 50
Amount paid to D.E.C. for Conservation Licenses 235 . 00
Amount paid to COUNTY TREASURER for Dog Licenses 1 39 - 30
Amount paid to STATE HEALTH DEPARTMENT for Marriage Licenses 33 . 75
Amount paid to NYS Ag S Markets fo?[EA1`b J� o&YYs Unspay / Unneuter Fees 30 . 00
Amount paid to State for Sales Tax on Sale of Dogs
SPCA Contract 533 . 70
Received Payment of these amounts: TOTAL DISBURSED . . . . . . . . . . . . . . . . $ 11LLJi2.
CLc cc ,..<_ Gvt� �c.kr
December 3 19 96 Supervisor
Catherine Valentino i
STATE OF NEW YORK, COUNTY OF Tompkins TOWN OF Ithaca
Joan Lent Noteboom being duly sworn, says that she is the Clerk
of the Town of Ithaca that the foregoing Is a full and true statement
of all Fees and Moneys received by h er during the month above stated, excepting only such Fees the application and payment of which are
otherwise provided for by law. J.'+
Mary J. Saxt011
Subscribed and Sworn to before me this r� �W�U*wdMlerk
an Lent Noteboom Registration ►01SA5044003
3rd day of December 19 96 `- a1� /1 r Dualified in Tfoga Cou
r 99T