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HomeMy WebLinkAboutTB Minutes 1996-11-07 TOWN OF ITHACA REGULAR TOWN BOARD MEETING NOVEMBER 7, 1996 5 : 30 P. M . At a Regular Meeting of the Town Board of the Town of Ithaca , Tompkins County, New York, held at the Town Hall , 126 East Seneca Street, Ithaca , New York there were present: PRESENT: Catherine Valentino, Town Supervisor; Carolyn Grigorov, Councilwoman ; David Klein , Councilman ; Ellen Harrison , Councilwoman ; Edward Conley, Councilman ; Mary Russell , Councilwoman ; John P . Wolff, Councilman . ALSO PRESENT: Joan Lent Noteboom , Town Clerk/Director of Administrative Services; John Barney, Attorney for the Town ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of Planning ; Andrew Frost , Director of Building and Zoning . OTHERS : Muawia Barazangi , 120 Simsbury Drive; Nimat Hafez Barazangi , 120 Simsbury Drive; Lauren Stanforth , Ithaca Journal ; Kevin Kaufman , Bolton Point; Robert Romanowski , City of Ithaca Fire Department, CALL TO ORDER: Supervisor Valentino called the meeting to order at 5: 30 p. m . , and led the assemblage in the Pledge of Allegiance . AGENDA ITEM NO 3 no REPORT OF TOWN OFFICIALS A. Town Engineer no See attached . Be Highway Superintendent = See attached. C. Director of Planning no See attached. D, Director of Building and Zoning we See attached . E. Town Clerk/Director of Administration Services we See attached. AGENDA ITEM NO. 6 we REPORT OF FIRE COMMISSIONER There was a brief report given by Robert Romanowski on the fire stations of the Town of Ithaca and in the City of Ithaca regarding training of the firemen equipment. The contract states the function of the equipment designated will fulfill the mission of the station . There was a brief discussion on the number of trucks in and out of service , and the man power available. A truck will not leave the station unless manned by two people, per OSHA and State regulations for safety reasons. There was a brief discussion on the number of alarms for each station and how many people are at each station . TOWN BOARD MINUTES 2 NOVEMBER 7 , 1996 AGENDA ITEM NO 9 = PUBLIC HEARING : REVIEW OF UPDATED TOWN OF ITHACA ZONING MAP. Supervisor Valentino opened the Public Hearing at 6 : 00 p . m . . The Town Clerk had proof of posting and publication . The Public Hearing was postponed at 6 : 01 p. m . AGENDA ITEM NO . 8 - PERSONS TO BE HEARD. Muawia Barazangi of 120 Simsbury Drive - When I received the taxes for the School District, I was surprised to see that it went up to 8 . 2 percent. After talking to the Tompkins County Assessment Office , I was given a document showing the equalization rate . No one from the Town was able to answer why it was 8. 2 percent instead of 4 percent. We asked Tompkins County more questions and what the procedure would be. I cannot understand the document information that was given out. The Town Board Members should acquire a copy of the equalization rate and be informed . There is a lack of communication , the Ithaca Journal is not the media of communication . Newsletters are needed more often, possibly quarterly, so that the Town of Ithaca can really communicate with the residents . Tompkins County gave us a copy of the Ithaca Journal article published many months that explained what was happening about the tax rates . I do not think that is satisfactory . A regular newsletter on a quarterly basis that lists important information , subjects, and dates are essential for the people to know. The last newsletter we received by mail still had John Whitcomb listed as Supervisor. Supervisor Valentino - The Town has done several newsletter since that time . Mr. Barazangi - I have not received any newsletter recently. I had to learn from the neighbors about the leaf pick up because they read the Ithaca Journal . I do not read the Ithaca Journal . Councilman David Klein - The Town should check to see if you are on the mailing list. Mr. Barazangi - We should be on the mailing list because we received our taxes . Supervisor Valentino - There have been two newsletters mailed since John Whitcomb has been Town Supervisor. Mr. Barazangi - This is only one of the many issues the Town residents should know about. Residents should be informed about what projects are going on , activities in the works , and when meetings are scheduled for. Instituting a frequent newsletter would be a must. Supervisor Valentino - That would be expensive to do . The Town tries to do a newsletter quarterly with information that is important to people . Councilwoman Ellen Harrison - Have the past newsletters been filled with things that were of interest TOWN BOARD MINUTES 3 NOVEMBER 7, 1996 to you ? Mr. Barazangi - Yes . Councilman John Wolff - Getting information out to the public is extremely important. The Town is actually very close to stepping up the technological capabilities at the Town Hall . The Town hopes to establish a web site . Not everybody has computers , but they would be available at the public library and other public places . The Town could transfer timely information , not only quarterly, but every day when something might be new. That would be the best way to facilitate more interactions between Town Board members and the governing bodies , including the School Boards and the County Board . Unfortunately, the Ithaca Journal , radio stations , and the Ithaca Times are the only sources the Town now has to communicate with the public, besides the Town meetings. Nimat Hafez Barazangi - The concern is not just .the matter of communication . I am upset with the answer I got in regards to the equalization issues . First, to be told by the Town Supervisor that " I did not know about the change in the equalization rate until I saw my own tax bill unacceptable. Councilwoman Harrison - The Town does not set those rates. Ms . Barazangi - Why do I have to go to the County? Councilwoman Carolyn Grigorov - Because they set the equalization rates . Ms. Barazangi - No , they do not . Attorney for the Town John Barney - The State sets the equalization rates. The place you need to address your concerns is to the School District. The equalization rate relates only to the school taxes. This Town Board does not have anything to do with issuing the school tax bills . This Town Board does not have anything to do with setting the equalization rate , which is done through a State bureaucracy through the County Clerk's Office, When a person purchases a piece of property they sign a form that tells the County Clerk how much they paid for it. That form is fed through a State computer and then the State comes up with the equalization rate . That decides whether the properties in the Town of Ithaca are going up or down faster than properties in the City of Ithaca. The end result will show a different level of equalization rate which is only applied to School tax bills . Mr. Barazangi - We have talked to the School District manager. They went to Albany with the issue of why the rate is different for the Town and City. There should be a proactive movement concerning this issue. The Town of Ithaca should be proactive to see why the taxes are 8. 2 percent this year. This should not be left to the State to decide . Ms. Barazangi - It is not acceptable to wait for the tax bill to find out that the taxes have gone up or down . The Town Board should communicate better with the residents . TOWN BOARD MINUTES 4 NOVEMBER 7, 1996 Supervisor Valentino - The City also fought, after the fact, when their tax rate went up last year. The Town has put in a form questioning this rate every year. The County processes all the taxes for the Town . The Town has been proactive and has talked to the County . There have been negotiations with the School Board and the County to work on leveling the equalization rate for Tompkins County. The Town is talking about this, and we are taking a proactive role. The main focus has to come from the County because that is where the assessment is done for the School District. There is more information at the Town Hall for the Barazangi to come in to see . Mr. Barazangi - The newsletters are very essential and should be sent out quarterly. It would be appreciated if the Town could put forth more of an effort in that regard . It is a good media communication. It would be nice to be informed of anything that is going on in the Town of Ithaca . Supervisor Valentino - The equalization rate depends on the property that is bought and sold . AGENDA ITEM NO 9 - PUBLIC HEARING : REVIEW OF UPDATED TOWN OF ITHACA ZONING MAP ( CONTINUED). Supervisor Valentino reopened the Public Hearing at 6: 15 p. m . Director of Planning Jonathan Kanter - The new Zoning Map has not changed other than by taking j all the Local Laws enacted over the last couple years , and incorporating those changes into it. There were some boundary adjustments because of more accurate tax parcel information from the County. There are some corrections from going through the changes that have occurred over the years and checking them to the file information . Those changes were either omitted or incorrectly shown on past maps. The new Zoning Map was produced on the new GIS Software and computer equipment. We have been able to incorporate the new information from the County on the tax parcels into the new GIS system . We have been able to overlay the tax parcel boundaries with zoning boundaries to get an accurate picture of where the lines are supposed to be going . As no one from the public came forward wishing to be heard, Supervisor Valentino closed the Public Hearing at 6 : 18 p . m . AGENDA ITEM NO = ADOPTION QF THE UPDATED TOWN OF ITHACA ZONING MAP . RESOLUTION NO. 167:_ Motion made by Councilman Wolff, seconded by Councilman Conley that the Town Board of the Town of Ithaca hereby determines that the revised Zoning Map, dated 10128/36, correctly incorporates changes made to the zoning since the current official Town of Ithaca Zoning Map, dated March 10, 1994, and further determines that the corrections and clarffcations shown on the revised Town of Ithaca Zoning Map, dated 10128196, are correct, and be it further RESOLVED, the Town Board of the Town of Ithaca hereby approves and accepts the revised Town of Ithaca Zoning Map, dated 10128196, and determines that such map shall be used as the official TOWN BOARD MINUTES 5 NOVEMBER 7, 1996 Town of Ithaca Zoning Map until superseded by further action of the Town Board, or until modified by local law. A vote on the resolution resulted as follows : Supervisor Valentino, aye ; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. AGENDA ITEM NO. 4 - REPORT OF TOWN COMMITTEES. Councilwoman Harrison - The Transportation Committee met with their subcommittees . They will be bringing to the Town Board in the near future the DOT' s proposal for placement of a traffic light on Route 366 (between Judd Falls Road ,. Tower Road , and Caldwell Road ) . The traffic light would be located at Tower and Caldwell Road. DOT would like to see the Town close Judd Falls Road between Route 366 and the Cornell campus . The Committee told them they were interested in receiving more information about closing the road . The Committee was concerned about closing that section of the road because it would put all the traffic on Caldwell Road, which is a dangerous road . DOT did not give much information back to the Committee. The Committee has interest in seeing the traffic lights , but there is a lot of skepticism about closing Judd Falls Road . Jonathan Kanter and I will be meeting with Chuck Moynihan (the Regional DOT Director) later this month to talk about things of concern . The Board should be thinking about making a recommendation . The traffic lights are DOT' s decision since Route 366 is a State road . If this Board has any strong feelings about the traffic light issues , they should be passed along to the Committee . If the Town were to close off a segment of Judd Falls Road it would become a dead end town road and a dead end onto Cornell roads . Could the Town legally close it and have a Town road dead end onto Cornell roads? Attorney Barney - The Town could close a road that it maintains by defining its non use . There might be a way, but I would need to look into this matter further. Supervisor Valentino - DOT would need to supply the Town with more information . Councilwoman Harrison - The Committee is working well with the Plantation' s Master Planning . The Committee is looking at pedestrian and bicycle linkage between East Hill Plaza and the Cornell campus . There might be some options which would work well . Councilwoman Mary Russell - There is a proposal from the Recreation Partnership to change the voting status for the Town and City next year. The City has four representatives on the Partnership and the Town has three . The proposal is to change the City number to five and have the Town remain at three . This proposed change would establish a majority on the Partnership for the Town and City over the other participating municipalities . How does the Town Board feel about this proposal ? TOWN BOARD MINUTES 6 NOVEMBER 7, 1996 Supervisor Valentino - 1 do not think it is necessary for another person to be added : The voting status of the Partnership is working just fine the way it is . Councilwoman Harrison - Have there been issues in voting that indicate this might be important to do? Councilwoman Russell - The City and the Town do not necessarily agree on things . This was just a suggestion by the staff, and I suggested not to change it . AMENDMENT ADDED - TB MTG. 12/9196 - RES . NO . 199( a) - After discussion, the consensus of the Town Board was not to vote in favor of changing the voting status. Councilman Wolff - The ADP Committee submitted a report to the Town Board requesting additional information on acquiring computer expertise. The issue before the Committee, if the Town goes with full scale networking is if there are administrative needs and how they would it be best fulfilled? There is a need for full time administrative which means several people contributing several hours of their work on a regular work basis as opposed to having one person doing the job. Hiring someone would be the easiest way , and the same money would be spent for hiring someone or for training . The Town Board had given approval to start implementing a standardized policy. These steps have begun . A small network has been started for the Engineering and Planning Department. If the Town goes through with a full scale networking , this new network will not be a wasted effort. The network will be built around it . If the ADP Committee does the network in Town Hall it would be placed in one step at a time. The issue whether or not to network came down to the integrity of this facility. The immediate needs have been met with the help of Planning and Engineering . The issues before the Town Board are whether or not to network this building or wait for a new building . The second issue is to decide whether or not to hire someone full time or temporary . AMENDMENT ADDED - TB MTG . 12/9/96 - RES. NO. 199(a) - The Town Board approved the recommendations of the ADP Committee 's report, except that networking will not be pursued until after the move into a new Town Hall. Councilwoman Harrison - If a decision is made to do the networking for this building for a short term , what is the implication for the staff? Does that mean we do not need to hire additional staff members? Councilman Wolff - That' s correct. Supervisor Valentino - The real need for computer power between Planning and Engineering is in place. That was an immediate need because there was a back up for people needing to get on line. The Town has taken care of one problem that can be linked later on . The rest of the staff is managing quite well with what they have . Councilman Klein - What about updating the software for everyone? TOWN BOARD MINUTES 7 NOVEMBER 7, 1996 Councilman Wolff - The Town will be moving ahead with that, but it is a question of funding . We need to check into the 1996 funds to see what is available . One thing that needs to be done is to upgrade Windows 3 . 11 for everyone . The next stage is to purchase an office software that could be used with spreadsheets and the word processing programs. The third thing the Committee will be doing is standardizing the file directory so everyone would be trained and using the computers for filing . Director of Building and Zoning Andrew Frost - What is the chance when we move into a new building that the technology has changed , software is obsolete and we have to purchase new software? Councilman Wolff - The Town Hall will fulfill our needs and function sufficiently to operate the Town . Mr. Frost - Is there a time when the Town would not be spending funds knowing there will be a new building and changes in technology . Would we be spending funds all over again ? Councilman Wolff - The ADP Committee has thought of those kind of problems . For example, if there is some State agency that requires the Town to submit something electronically, the Town needs to have a certain software package. In order to have that certain software package the Town needs to have a certain hardware package. This is a chain of events that might lead the Committee to reevaluate the status about upgrading . The Committee would like to get away from always being caught up in the chase. The Committee would like to get a software and hardware package for the next few years, and then revisit the issue about needing upgrading. The idea would need to conform with the funds available . There are things that would need to happen first. The Town Board had a brief discussion on hiring someone for the networking and how it would affect the budget. AGENDA ITEM NO. 5 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES. There being no one present who wished to speak Supervisor Valentino closed this segment of the meeting . AGENDA ITEM NO. 7 - REVIEW OF CORRESPONDENCE. There was a brief discussion on the correspondence received . AGENDA ITEM NO. 11 - SURVEY RESULTS RELATED TO THE ESTABLISHMENT OF THE CHASE LANE LIGHTING DISTRICT. Councilman Wolff - Were all the residents of the area informed of the results of the straw vote? Joan Lent Noteboom - Letters were not sent out, but a letter was available at the Town Clerk' s Office TOWN BOARD MINUTES 8 NOVEMBER 7, 1996 with the results . Several residents learned the results by calling , and they relayed the results . RESOLUTION NO. 168: Motion made by Councilwoman Harrison, seconded by Councilman Klein that the Town Board of the Town of Ithaca, in the County of Tompkins, that it be and hereby determined that it is not in the public interest to establish the Chase Lane Lighting District for the following reasons: 1 . The lights with the minimum lumens that New York State Electric & Gas Corporation is willing to install if the district were established are still extremely bright, would shine into a number of bedroom windows, and would be more of an annoyance to the neighbors than having no lights at all. 2. The neighborhood, by a vote of 54. to 13 with three abstentions, voted in a straw vote conducted by the Town Clerk and the Town Highway Superintendent that it was not interested in having the lighting district established. 3. One light will be erected as a general Town expense at the intersection of East King Road with Chase Lane and Saunders Road to provide illumination at the most heavily traveled intersection in the proposed district, thereby increasing nighttime visibility for cars at that location. A vote on the resolution resulted as follows : i Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilwoman j Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. AGENDA ITEM NO 15 - 1997 WATER AND SEWER BENEFIT ASSESSMENTS. RESOLUTION NO. 169: Motion made by Councilwoman Harrison, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca does hereby determine no adjustment to the said water benefit unit charge of $80. 00 will be made for the year beginning 1997, and be it further RESOLVED, of the said assessment, $ 12. 00 per unit shall be assessment for the Southern Cayuga Lake Intermunicipal Water Commission and $68. 00 per unit shall be the assessment for the Town of Ithaca Townwide Water Improvement District, and be it further RESOLVED, that the said assessment shall be the basis for determining the water benefit assessment roll for the year 1997. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously . TOWN BOARD MINUTES 9 NOVEMBER 7, 1996 RESOLUTION NO. 170: Motion . made by Councilman Conley, seconded by Councilwoman Harrison that the Town. Board of the Town of Ithaca does hereby determine no adjustment to the said sewer benefit unit charge of $82. 00 will be made for the year beginning 1997; and be it further RESOLVED, of the said assessment, $ 14. 00 per unit shall be assessment for the Town of lthaca- Ithaca Area Wastewater Treatment Plant Improvement Area and $68. 00 per unit shall be the assessment for the Town of Ithaca Townwide Sewer Improvement District, and be it further RESOLVED, that the said assessment shall be the basis for determining the sewer benefit assessment roll for the year 1997. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously . AGENDA ITEM NO. 17 = APPROVAL OF EMPLOYEE' S SALARIES FOR 1997 RESOLUTION NO. 183: Motion made by Supervisor Valentino, seconded by Councilwoman Grigorov that the Town Board of the Town of Ithaca hereby approves the said salaries for the Town of Ithaca Employee 's for the year 1997, with the adjustments made during the Executive Session. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously. AGENDA ITEM NO, 18 - SALARY INCREASE FOR ELECTION MACHINE CUSTODIANS. Supervisor Valentino - Shary Zifchock called to say that she was concerned about the election machine custodians wages , and afraid that the Town was under paying them . Mrs . Noteboom - Betty Poole , Deputy Town Clerk, put the information together for the Board to review, and she did a great job . Supervisor Valentino - After looking over the wages in comparison to the other Towns in the County, they are not out of line . I do not recommend increasing their wages at this point. Councilman Klein - What is the hourly wage for? Mrs. Noteboom - The Town pays them $5. 00 an hour to be at the Board of Elections while the polls . I TOWN BOARD MINUTES 10 NOVEMBER 7, 1996 are open in case there is a problem with any machines. There are 11 Districts in the Town of Ithaca. Councilwoman Harrison - These are the people that are sitting at the polling places? Mrs . Noteboom - No , these are the machine custodians. Councilwoman Harrison - How many of machine custodians does the Town have? Mrs . Noteboom - There. are two machine custodians. Councilman Edward Conley - Are these the same custodians that work for the City of Ithaca? Mrs . Noteboom - Yes . Councilman Conley - If the Town pays them $5 . 00 an hour, what does the City pay them? Mrs . Noteboom - The City pays them $6. 00 an hour. Supervisor Valentino - They sit at the Board of Elections in case a machine needs to be worked on for the Town or the City. Councilwoman Harrison - The City is proposing to raise the machine custodians to $8 . 00 an hour. Mrs. Noteboom - The City does pay them to give instruction to the Election Inspectors . The Town pays them a flat fee of $35. 00 for holding the machine instruction for the election inspectors . Councilman Klein - When do they do that? Mrs . Noteboom - The election was Tuesday , so they would have done it last Wednesday or Thursday evening . All the election inspectors meet and spend time being instructed by the machine custodians on the machines. Councilwoman Harrison - Have there ever been any problems where the custodians are needed for the City and the Town at the same time? Mrs . Noteboom - Yes . Councilman Klein - How many machines do they need to maintain? Mrs . Noteboom - The Town has 11 machines, and the City has 23 machines . The Democratic Committee and the Republic Committee of the Town are the people who hire the election custodians. Each Committee picks one person to represent each party. The election inspectors are found by the County . The machine custodians serve us very well . TOWN BOARD MINUTES 11 NOVEMBER 7, 1996 Councilman Conley - Where did the request come from? Supervisor Valentino - The request came from Shary Zifchock. She was afraid if they quit , it would be hard to replace them . There are a lot of retired people that would be more than happy to take the training and make a little extra money doing this job . Attorney Barney - A suggestion would be to raise the hourly rate from $4. 75 to $5 . 00 , since the minimum wage is going up. Councilman Klein made a motion to raise the hourly rate to $6 . 00 an hour, and Councilman Conley seconded it. Supervisor Valentino - Their hourly rate will not be close to the minimum wage . Councilman Klein and Councilman Conley withdrew their motion , and the Town Board decided to leave the wages as they are . AGENDA ITEM NO. 19 = OPTIONS RELATED TO THE EMPLOYEE BENEFIT GROUP HEALTH INSURANCE. Supervisor Valentino - The employees of the town had a six-month probation period to test the PHP and BC/BS Health Insurance programs . There was a number of people that signed up for the PHP program . BC/BS came to the Town with a proposal for a Traditional Plan, the town is now on the Regional Plan . The Traditional Plan would increase those employee' s deductibles and decrease some benefits. The premium is increasing 9 .2 percent for the employees on the BC/BS plan . During the meeting with the employees , I mentioned I was not going to recommend that the town change the BC/BS plan this year. The town received the information to late in the year to make a decision for January . The town . has already budgeted for the 9 . 2 percent increase. The PHP insurance increased just under 3 percent. I would recommend that the Town Board look at the plans during the following year, but not change it for 1997 . Councilwoman Harrison - How does PHP relate to the BC/BS Region Wide and Traditional Plans? Supervisor Valentino - It does not, that is for BC/BS . Originally, the town thought about eliminating BC/BS except for the people that are out of the coverage area . Sherm DiSanto , Human Resource Specialist circulated a survey to the employees who are on BC/BS to ask the reasons why they decided to stay on BC/BS . Everyone on BC/BS filled out the survey. After reading the comments they had good strong legitimate reasons why they wanted to stay on BC/BS . Councilwoman Harrison - You feel committed to maintaining BC/BS as an option? Supervisor Valentino - Yes. I would like to recommend that the Town Board continue as it has done for the past six months . Councilman Klein mentioned previously that the Board should discuss TOWN BOARD MINUTES 12 NOVEMBER 7, 1996 making PHP the only option for all new employees , if they live in the covered area . If they are outside the area, then they would not be able to join PHP . Would the town be in conflict with the law by doing this? Councilwoman Grigorov - People will know what health insurance they are getting when they are hired . Councilwoman Harrison - The increase for the BC/BS Region Wide Plan ($8 , 727 . 00) , is for how many employees? Supervisor Valentino - Approximately 29 employees . Councilwoman Harrison - How many people are covered by PHP ? Supervisor Valentino - Approximately 60 percent opted for PHP, and approximately 40 percent opted for BC/BS . These percentages also include Bolton Point and the retirees . Councilman Klein - What were some of the comments people made who wanted to stay on BC/BS? Supervisor Valentino - Some people have ongoing medical problems where they have been seeing a certain doctor. Those doctors are not available under PHP . One employee has a family member who sees a chiropractor on a regular basis for back problems, and PHP does not cover I chiropractors. Councilwoman Harrison - Why would that be legitimate for this person , but not for a new person? Councilman Klein - The Town is not offering that benefit. Councilwoman Harrison - I see no reason to grandfather it. Councilwoman Grigorov - There is a difference between someone depending on it all this time , and someone that is just coming in . Supervisor Valentino - PHP may cover chiropractors soon . Councilwoman Harrison - It seems like an unfair treatment of people. Employees who have been here a while and depend on the chiropractor can continue that plan, but a new person with the same back problem , the Town is not going to give them that option . i Councilwoman Grigorov - A lot of the employees have accepted it. Supervisor Valentino - Most employees are on different retirement plans because the State just changed them . People hired in could be on a different plan from people who used to be there . At least the people coming in would know this when hired . TOWN BOARD MINUTES 13 NOVEMBER 7, 1996 Councilman Klein - I think the PHP is still a viable plan . How long would the Town be paying 100 percent of the premium? Supervisor Valentino - I mentioned to the employees that I would recommend it for this year, but there is no guarantee that the Town could handle it every year as prices escalate and other pressures are put on the budget. The same is true for the BC/BS , the town pays 85 percent and the employee pays 15 percent. The Department Heads explained to the employees that the Supervisor would recommend the same costs for this year, but there are no guarantees to maintain it every year. The town tried to get BC/BS through the City' s plan , which they were acceptable to , but BC/BS would not allow us to do that. RESOLUTION NO. 184: Motion made by Councilman Klein, seconded by Councilman Conley that all new employees hired by the Town of Ithaca after November 7, 1996 shall be offered group health insurance through the Prepaid Health Plan (PHP), unless they reside out of the coverage area for the said Prepaid Health Plan, Councilwoman Harrison - My employer did not give me a choice for health insurance. AMENDMENT CORRECTION - TB MTG. 12/9196 - RES. NO. 199(a) - My employer does give me a choice for heath insurance. That largely has to do with the issue of choice . As mentioned before, in regards to an employee having a particular condition , they should be able to select a doctor they want. The other concern , a plan comes in and a lot of doctors sign up, but then the health plan cuts back on what the doctors are allowed to charge so the doctors drop out. By then the employee is committed to that health plan . The Town Board should monitor this closely. Councilwoman Grigorov - The Town is committed to one year on this motion , so things could be changed . Supervisor Valentino - The people who decided to stay with BC/BS were seeing a specialist that was not covered under PHP . Councilman Klein - There is such a differential cost between the two plans that the Town owes it to the tax payers to watch out for expenditures . Most of the doctors in the Ithaca area have signed up for the PHP plan . Supervisor Valentino - In the Ithaca area there are approximately 98 percent of the doctors on the plan . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , nay; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried . TOWN BOARD MINUTES 14 NOVEMBER 7, 1996 AGENDA ITEM NO 12 - PUBLIC HEARING : THE 1997 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION PRELIMINARY BUDGET AS THE 1997 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION FINAL BUDGET. Supervisor Valentino opened the public hearing at 7 : 30 p . m . . The Town Clerk had proof of posting and publication . As no one from the public came forward wishing to be heard , Supervisor Valentino closed the public hearing at 7 : 32 p . m . AGENDA ITEM NO 22 - ADOPTION OF THE 1997 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION PRELIMINARY BUDGET AS THE 1997 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION FINAL BUDGET. Councilman Klein - The SCLIWC paid off their . major debt of approximately $400 , 000. 00 this year? Kevin Kaufman , Bolton Point - That is correct . Councilman Klein - How would the money be used in the coming years, and how does it affect this particular budget? Mr. Kaufman - This year the SCLIWC would be using a majority of the funds for Capital Projects, approximately $370, 000. 00 . Councilman Klein - What about the long range? Mr. Kaufman - The SCLIWC has approximately $3 million worth of Capital Improvement Projects to do . The fund balance estimated at the end of 1996 is approximately $ 1 . 5 million . Councilman Klein - Will there not be a decrease in the water rate? Mr. Kaufman - Not initially, we have more planning to do . The Attorney is working on legislation to set up a Capital Reserve Fund . We would need to specify what those projects are and how much they will cost. This would be spelled out to know whether to increase or decrease the rates . Councilman Klein - Would there be any hope to lower the water rates? Mr. Kaufman - From the production side, no. Working through the plan a couple years ago it looked like there would always be a need to do more replacements that would take a lot of those funds. An area that might produce a decrease in the rate would be to cooperate with the other two water companies in the area . Producing more water might decrease the water rate . Supervisor Valentino - There are negotiations in the process . The engineers are studying Cornell University, the City , and Bolton Point together so that we might be able to provide water to places on gravity flow in a more efficient way than being cut off by a political boundary. The politicians will i i TOWN BOARD MINUTES 15 NOVEMBER 7, 1996 need to take a big leap of faith to negotiate this. The redundancy of the system to make sure people have water when one area might fail is excellent. Mr. Kaufman - The plan is producing approximately 2 . 5 million gallons per day. The rating capacity is over six million gallons per day. Councilman Klein - Would it be conceivable for the City to buy into the plant? The members of Bolton Point paid for it so it would not be a gift, there would have to be trade offs . It seems that Bolton Point received that capital to pay for some of their ten year capital plans . Then there might be a decrease . Councilwoman Harrison - The Town is not paying on the debt anymore? Councilman Klein - The Town is not ,paying on the debt, and the Town has an opportunity to sell part of the plant we paid for. Director of Engineering Daniel Walker - Everyone needs to take into consideration that the plant is 20 years old . The maintenance cycle is starting to pick up . The town has been paying approximately $ 115 , 000 . 00 for maintenance for the past few years. The debt payment was paid from approximately 50 percent of the Bolton Point rate , and 50 percent from the assessments against the municipalities . RESOLUTION NO. 987: Motion made by Councilman Conley, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca does hereby adopt the 1997 SCLIWC Preliminary Budget as the 1997 SCLIWC Final Budget. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously. AGENDA ITEM NO. 20 - ENTERING INTO AN AGREEMENT WITH THE DISPUTE RESOLUTION CENTER TO PROVIDE EMPLOYEE RELATED SERVICES. Supervisor Valentino - At the employees meeting there was a discussion on having the Dispute Resolution Center having a contract with the town. The employees thought it would be a good idea. Linda Finley from the Center was at the employees meeting . $800. 00 has been set aside in the budget for the first year of this plan . The $800 . 00 would probably be more than what the Town would use , but the Board could look it over next year to determine whether or not to increase or decrease the amount of the contract . RESOLUTION NO. 185: Motion made by Councilman Wolff, seconded by Councilwoman Harrison TOWN BOARD MINUTES 16 NOVEMBER 7, 1996 that the Town Supervisor, upon the advice of the Attorney for the Town is hereby authorized and directed to enter into an agreement with the Community Dispute Resolution Center to provide ombudsperson employee related services to the Town of Ithaca as outlined in the proposal. A vote on the resolution resulted as follows : Supervisor Valentino, aye ; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. AGENDA ITEM NO 24 = CONSIDER CORNELL UNIVERSITY' S TRANSFER OF TITLE FOR THE FOREST HOME WALKWAY TO THE TOWN OF ITHACA. Attorney Barney does not have a report at this time . AGENDA ITEM NO 25 - SUPPORT FOR CONSTRUCTION OF WARREN ROAD WALKWAY. Highway Superintendent Fred Noteboom - The County has been looking at rebuilding Warren Road . There are some people on the County Board that do not want to rebuild Warren Road . There were discussions about whether the town wants to build some type of sidewalk or walkway, such as the Mitchell Street project. The measurement would be approximately 3, 000 feet long . It would be approximately $75 , 000 . 00 for construction . Councilwoman Harrison - What is the question you are asking the Board to consider? Councilman Klein - The Board would need to consider whether to fund the walkway. This would be a similar project as the one on Pine Tree Road . The County rebuilt it and the Town paid for the bikeway/sidewalk for Pine Tree Road . Mr. Noteboom - The Board would also need to consider whether this should be a benefit district. Councilman Klein - The County is going to be rebuilding Uptown Drive to Hanshaw Road . If they do that , they are talking about a walkway from BOCES to the Town' s path that would extend to Hanshaw Road . AGENDA ITEM NO 13 PUBLIC HEARING : CONSIDER THE 1997 TOWN OF ITHACA PRELIMINARY BUDGET AS THE 1997 TOWN OF ITHACA FINAL BUDGET. Supervisor Valentino opened the public hearing at 7 : 45 p. m . . The Town Clerk had proof of posting and publication . The public hearing will be postponed until after the Warren Road walkway discussion . Councilwoman Harrison - I talked to someone on the County Board to find out what the issue was , TOWN BOARD MINUTES 17 NOVEMBER 7, 1996 the issue is how could they spend so much on highways and have trouble spending money on various other things. They were not objecting to this particular construction it was more the general issues of highway funding . They also mentioned the County Board had been assured if this went forward that there was going to be a sidewalk. It was unclear why it was a conclusion that the Town would fund it. There really needs to be a walkway there , and I am in favor of it. Why wouldn't the County be contributing towards the sidewalks? Mr. Walker - The County does not want to set the precedent of building sidewalks . Councilman Klein - How many instances has the Town cooperated? Mr. Walker - Two. The Mitchell Street walkway was partially funded by Cornell University through contributions and part by the approval for Maplewood . The Ides walkway was allowed to be used by the Town as their property. Councilwoman Harrison - That is slightly different because it is not on the road or in the road right- of-way? Mr. Walker - It was mostly in the road right-of-way. That is part of the reason Mitchell Street was rebuilt. Along the cemetery there were a row of trees on a steep bank that were not allowing the building of a walkway into the road configuration . The County had been looking to raise the road profile and improve sight distance in that area . In the process of the town designing the walkway we also redesigned the road for them , and then they built it. The Pine Tree Road and Judd Falls Road projects resulted from reshaping the intersection . That was a County project the Town contributed some money to build a base at the Pine Tree Road walkway. The Town completed that last year. Mr. Noteboom - The Town received money from Cornell University to complete that project, just like the Judd Falls Road sidewalk. Councilwoman Grigorov - Are there any other projects that the Town funded? Mr. Walker - Off of Judd Falls Road there is a four-foot wide walkway at the top of the curve line. Councilwoman. Grigorov - There was talk in the past about doing something on Coddington Road, Mr. Walker - The Town had been talking to the County about Coddington Road because of the high pedestrian traffic there . That is on the County' s lower priority list. Councilman Klein - Why is that? Mr. Walker - The cost. It is a very expensive project because the right-of-way is very tight and a lot of drainage work would need to be done . TOWN BOARD MINUTES 18 NOVEMBER 7, 1996 Supervisor Valentino - There are approximately 25 residents on Warren Road . Are the people that live there in favor of having a walkway in front of their house? The other thing is the budget. What kind of category does this walkway fall into , or where should it show up in the budget? Attorney Barney - The Board could create a sidewalk district which means the individual owners pay not only the cost to maintain the sidewalk but also the cost to install the sidewalk. Councilwoman Harrison - The benefit of the sidewalk is for a lot of people who do not live there as well as those who do . Supervisor Valentino - Where would the people come from that would walk along that road? Councilwoman Harrison - People going to BOCES or the doctors offices . Supervisor Valentino - People who live on the " cigarette streets" go over to the park and walk down the path the Town already has. If I was a parent, I would much rather have my children walking the path rather than walking down Hanshaw Road connecting to the walkway. Beyond that there are open fields . Councilwoman Harrison - What about the people in the Village of Cayuga Heights? Supervisor Valentino - They have other paths . They are not going to walk up above to get to that road . Councilman Klein - The question is whether the walkway would connect, or would it cross Hanshaw Road? Hanshaw Road is a bad street. Warren Road is not a very safe place to ride for bicyclists . Councilwoman Harrison - If the County widens the road and adds a sidewalk then there would not be a problem for the bicyclists . Mr. Kanter - Would the Town' s contribution be just for the walkway or for part of the widening that would include the bicycle way? Mr. Noteboom - No. In discussions with Bill Mobbs it might not be a direct contribution . Mr. Mobbs said he might be interested in letting the Town ' s Engineering Department design the road in lieu of payment. Mrs. Noteboom - Is there a difference between a sidewalk and a walkway? There have been some people asking about the difference. One of the residents stated she assumed a walkway is like the South Hill Trail . It is wider and you can do more than just walk on it, where a sidewalk is a cement structure . Councilwoman Harrison - A sidewalk is along side a road , and a walkway is not. TOWN BOARD MINUTES 19 1 NOVEMBER 7, 1996 Mr. Kanter - This would not be the same kind of multi use trail as the South Hill Recreationway. Mrs. Noteboom - There is some confusion among residents between the difference of a walkway and a sidewalk. Mr. Walker - The difference between a sidewalk and a walkway is that the sidewalk is considered part of the street system and usually crosses a landowners property. It becomes the responsibility of the fronting landowners to maintain it , such as the sidewalks in the City of Ithaca . There is also language in our local laws that sidewalks are built and require maintenance. Attorney Barney - The town local laws require the owners to maintain them . If the Town needs to maintain them then the owner is billed for services rendered . Councilwoman Harrison - Would this be in the right-of way? Mr. Noteboom - Yes. The County mentioned it would be accomplished within the right-of-way. Councilwoman Harrison - That would make the Town responsible for maintaining it? Attorney Barney - No . Mr. Walker - It depends on how the deeds are written . Most deeds are written that the property line goes to the center of the road with an easement or a right-of-way to the County. Attorney Barney - It is what the Town declares as a sidewalk. It would depend on the requirement of the sidewalk laws . Councilman Klein - If the Town has an opportunity to do a sidewalk or a walkway it would enhance the community. Supervisor Valentino - There is a question whether the County will do it. Two of the Town of Ithaca representatives are not totally in support. Barbara Blanchard called and mentioned that it would be hard for them to push for this with the Town representatives not in favor of it. It would be hard for them to keep it in the budget for next year. There might be some way the Town could talk to the County to provide some services to cut the costs . If the Town pays for this it would cost approximately $75 , 000 . 00. The residents might want to have input on whether they want the walkway or not. RESOLUTION NO. 989: Motion made by Councilman Conley, seconded by Councilman Klein that on the recommendation of the Town of Ithaca Public Works Committee, the Town Board of the Town of Ithaca does hereby support the Tompkins County's efforts to reconstruct Warren Road with a walkway included. A vote on the resolution resulted as follows : TOWN BOARD MINUTES 20 NOVEMBER 7, 1996 Supervisor Valentino , aye; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously . The Town Board had a brief discussion on writing a letter to the residents in regards to the Warren Road construction to give them an idea of who will be paying for and maintaining the walkway . After mailing the letters, the Town Board might want to set up a meeting for the residents to discuss their options . AGENDA ITEM NO 13 - PUBLIC HEARING : THE 1997 TOWN OF ITHACA PRELIMINARY BUDGET AS THE 1997 TOWN OF ITHACA FINAL BUDGET (CONTINUED). Supervisor Valentino reopened the postponed public hearing at 8 : 05 p. m . . As no one from the public came forward wishing to be heard , Supervisor Valentino closed the public hearing at 8 : 06 P. M . AGENDA ITEM NO 23 = ADOPTION OF THE 1997 TOWN OF ITHACA PRELIMINARY BUDGET AS THE TOWN OF ITHACA FINAL BUDGET. Supervisor Valentino - After reviewing the numbers again and making some changes, I am recommending the Final Budget have no tax rate increase for this year. Councilman Klein - Is this different than the budget the Board looked at before? Supervisor Valentino - Yes. The first budget had a 3 percent tax rate increase . The new numbers from the County showed an increase in the assessed value over what the Board had seen for the Fire Protection District in the first budget . That increase can be substantially reduced to . 006 percent, which is a very small increase . With the school tax rate increase people saw it would be nice for the Town to hold off on any increases. The General Outside Village stayed the same , and there is no tax rate for that fund . The Highway stayed the same . The assessed value for the General Townwide went down from the final County numbers . Mrs . Noteboom - The assessment went down in the General Fund Townwide. tax rate by $ 100 ,000.00 . If the Town kept the same amount to be raised by taxes it would have increased it to $ 1 . 293 instead of $ 1 . 292 , but the Supervisor has reduced the amount in the budget, so there will be no tax increase. The new numbers are on the sheet entitled " 1997 Preliminary Budget Proposed Changes for Final Budget" . Supervisor Valentino - This sheet shows the Board the changes that were made to bring it down so there is no increase in the tax rate . Some of the personnel expenses are now appropriated in the water and sewer accounts. Mrs . Noteboom - For the first time this year we have taken a portion , by percentage , of the Town TOWN BOARD MINUTES 21 NOVEMBER 7, 1996 Engineer' s salary and used interfund transfers from the Water and Sewer Funds to the General Fund to pay him . Councilman Klein - What would the Townwide tax rate be? Mrs . Noteboom - The Townwide tax rate will be $ 1 . 2549 , which is approximately the same as last year. Supervisor Valentino - By not raising the taxes this year the Town will not jeopardize the integrity of each of the line item accounts . Mrs . Noteboom - The only thing the Board needs to look at is the Risk Retention Fund. Now they show changes from having them as an individual line item to `an interfund transfer to the Risk Retention Fund . After reviewing the resolutions we found the Town Board did establish a risk retention fund last year, but it was never set up properly. We needed to create a budget for it. A budget was created to show the interest °.earnings on the revenue side and the transfers from all of the funds . The appropriations show line items according to the Comptroller' s recommendations. This would contribute a little bit from each fund each year. For example, a highway employee may cut his hand which requires .only a few stitches, rather than having it a worker' s compensation claim the Town would pay for the visit by using this fund . The worker still would have 18 months to file a workers compensation claim if it did not get better or if there was a problem . In the past, there were some water and sewer damage claims that the Town did not want to turn over to the insurance company because the rates would go up , but they were a small enough amount that the Town agreed to pay it. This fund will help the Town pay those type of things . Supervisor Valentino closed this discussion until after the public hearings on the 1997 Assessment Rolls for Special Benefit Districts . AGENDA ITEM NO. 14 - PUBLIC HEARINGS : THE 1997 ASSESSMENT ROLLS FOR SPECIAL BENEFIT DISTRICTS. Supervisor Valentino opened the public hearings . The Town Clerk had proof of postings and publications. As no one from the public came forward wishing to be heard , Supervisor Valentino closed the public hearings . AGENDA ITEM NO. 16 - ADOPTION OF THE 1997 ASSESSMENT ROLLS FOR SPECIAL BENEFIT DISTRICTS. RESOLUTION NOS 171 - 182 • That the Town Board of the Town of Ithaca hereby approves and adopts the 1997 Assessment Rolls for the following Special Benefit Districts of the Town of Ithaca. 8: 15 p. m . Forest Home Lighting District: Resolution No. 171 Motion made by Councilwoman Grigorov. TOWN BOARD MINUTES 22 NOVEMBER 7, 1996 Seconded by Councilman Klein . Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. 8 : 16 p. m . Glenside Lighting District: Resolution No . 172 Motion made by Councilman Klein . Seconded by Councilwoman Harrison . Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye . Motion carried unanimously. 8 : 17 p . m . Renwick Heights Lighting District: Resolution No. 173 Motion made by Councilwoman Harrison . Seconded by Councilman Conley. Supervisor Valentino , aye; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye . Motion carried unanimously. 8 : 18 P. M . Eastwood Commons Lighting District: Resolution No . 174 Motion made by Councilman Conley. Seconded by Councilwoman Russell . Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously . 8 : 19 p . m . Clover Lane Lighting District: Resolution No . 175 Motion made by Councilwoman Russell . Seconded by Councilman Wolff. Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. 8 : 20 p . m . Winners Circle Lighting District: Resolution No . 176 TOWN BOARD MINUTES 23 NOVEMBER 7, 1996 Motion made by Councilman Wolff. Seconded by Councilwoman Grigorov. Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. 8: 21 p. m . Burleigh Drive Lighting District: Resolution No . 177 Motion made by Councilwoman Grigorov. Seconded by Councilman Klein . Supervisor Valentino, aye; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley , aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. 8: 22 p. m . West Haven Road Lighting District: Resolution No . 178 Motion made by Councilman Klein . Seconded by Councilwoman Harrison . Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley , aye; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously. 8 : 23 p . m . Coddington Road Lighting District: Resolution No , 179 Motion made by Councilwoman Harrison . Seconded by Councilman Conley. Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein, aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously. 8: 24 p. m . Water Improvement Benefit District: Resolution No . 180 Motion made by Councilman Conley. Seconded by Councilwoman Russell . Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously_ TOWN BOARD MINUTES 24 NOVEMBER 7, 1996 8 : 25 p . m . Sewer Improvement Benefit District: Resolution No . 181 Motion made by Councilwoman Russell . Seconded by Councilman Wolff. Supervisor Valentino, aye; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. 8: 26 p . m . Judd Falls Road Sidewalk Benefit Improvements: Resolution No . 182 Motion made by Councilman Wolff. Seconded by Councilwoman Grigorov, Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman . Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. AGENDA ITEM NO 23 = ADOPTION OF THE 1997 TOWN OF ITHACA PRELIMINARY BUDGET AS THE 1997 TOWN OF ITHACA FINAL BUDGET (CONTINUED). Councilwoman Harrison - What is included in the Equipment/Hardware accounts? Mrs . Noteboom - The Equipment/Hardware accounts would be for the purchase of the new computers and upgrades to existing hardware. Councilman Wolff - It would also be for the server and files associated with networking . This would be for budgeting the actual purchases . Councilwoman Harrison - We are not planning to network the Town Hall this year, why would the Town need to buy the server? Councilman Wolff - The Town would not actually be buying it at this time , it would be in the budget for the time it needs to be purchased . Mrs . Noteboom - These are the budget amounts the ADP Committee recommended . If the Board wants to do the networking , then the budget stays as it is . Councilwoman Harrison - No . If the Town wants to do the networking then there would need to be some adjustments on the amounts . Mrs . Noteboom - Those amounts would be taken out from the General Townwide and General Outside Village Funds . TOWN BOARD MINUTES 25 NOVEMBER 7, 1996 Councilwoman Harrison - In the Equipment/Hardware there are computers that should be bought regardless of whether the Town Hall networks or not. There are going to be training needs and consulting services regardless of whether the Town Hall networks or not. There are going to be software needs . I do not think these are all tied in with the networking recommendations . Mrs . Noteboom - In the Budget, page 5 , Councilwoman Harrison was correct. There were no recommendations, as to what would be needed if we did not network . If the Board takes this money out they would need to put something back under the Central Data Processing line for computers and printers. Councilwoman Harrison - This is already in the budget? Supervisor Valentino - That is correct. Mrs. Noteboom - The 401 account, Maintenance and Repairs , reads $5 , 100. 00 in the line, but only $2, 500. 00 was the ADP Committee's recommendation. There was some money left ($2 , 600. 00) for regular maintenance and repairs on any equipment the Town already has . Councilwoman Harrison - The Board could subtract $2 , 500. 00 from the amount if the Town is not going to network this year? Councilman Wolff - The Town is not going to network this year. The consulting services would be more difficult because most of that amount was for administration and training for the network. Councilman Klein - What is the line item number 200 for? Councilman Wolff - The line item number 200 for equipment could be subtracted because the Town would not need the $7 , 000 . 00 at this point . Councilwoman Harrison - After subtracting the $7 , 000 . 00 , would that leave enough money for the Town to purchase the several computers needed , including upgrades? Councilman Wolff - Yes, that would. The Town is not going to network while in the existing building . Mrs . Noteboom - The money should be left somewhere so it could be used if needed. I would recommend reducing the amount from fund balance that is being appropriated towards the budget and take it out of each line item, or put it into contingency with the understanding it is to be used for networking . The contingency could only have an expenditure from it by a resolution approved by the Town Board . Councilman Wolff - The only thing to chop out of the budget at this point would be the consulting services , which is a large portion . The equipment/hardware is an important part of the budget to keep . TOWN BOARD MINUTES 26 NOVEMBER 7, 1996 Mr. Walker - Is the money in the line Central Data Processing for an improvement in the accounting software? Supervisor Valentino - The Town will not be getting a new accounting program . The Town will be using the same program . Councilwoman Harrison - We should not cut out the consultant completely because this would help out on training for some employees . Councilman Wolff - The ADP Committee has cut out some of the suggestions for training . Mrs. Noteboom - The Water and Sewer Fund has changes in the units . Those amounts have been included in this budget on the separate sheet as necessary changes . Supervisor Valentino - The changes from the previous meeting are already incorporated in the budget. Mr. Walker - The benefit units under the water and sewer revenue may have some changes to them . The County number may not agree with this number when they are printed . We are trying to reconcile differences. The numbers from the County indicate there may be some discrepancy with their computer data base of how many parcels there are. The Town is trying to search through them now. Supervisor Valentino - The Board will discuss that matter more in Executive Session . Councilwoman Harrison - If the Warren Road project goes forward and the Board decides over the course of the year to put $75 , 000 . 00 towards it, then where would the money come from? Supervisor Valentino - There is enough in the Appropriated Fund Balance . It is not in the budget now because it is too uncertain . As the Board looks over the fund balances we can try to not miss out on this opportunity. Councilwoman Harrison - Previously , the Board talked about appropriations for construction of things related to the Parks and Recreation Plan that amount was $50, 000 . 00 to $ 100 , 000 . 00. Where are we with that proposal ? Supervisor Valentino - That number stayed at $50 , 000 . 00 because we had $50 , 000 . 00 in the 1996 Budget that the Town did not use to do the ADA park improvements . The Highway Department mostly worked on flood damages this year. The Town will encumber that $50 , 000 . 00 over next year' s budget. The Highway Superintendent feels that the Town might not need $50 , 000 . 00 to do the ADA work. Mr . Noteboom - The Highway Department has done some things themselves to fulfill the requirements , that has saved the Town a substantial amount of money. It is a little difficult to pin TOWN BOARD MINUTES 27 NOVEMBER 7, 1996 point a particular project at this time until the Park and Open Space Plan is further along in the process . Councilwoman Harrison - How much of the $50 , 000. 00 was not spent this year? How much is available towards other improvements besides the ADA work? Mr. Noteboom - It is approximately $40 , 000. 00 that would be available for next year. Councilwoman Harrison - That would then bring it close to the $ 100 , 000. 00 mark? Mr. Noteboom - That is correct. Councilwoman Harrison - The Board is looking at that order of magnitude for spending on park improvements? Supervisor Valentino - If the Town needs to. Councilwoman Harrison - If the Town is successful in getting some of Cornell's engineering students involved in some design work suggested by the Transportation Committee, it would be nice to know there might be some funding to contribute towards that. The Board also discussed trying to set aside some funds towards acquisition of parkland . Supervisor Valentino - I have decided to defer that to the 1998 Budget because it is a little confusing . The new employee in the Accounting Department who is starting in December knows how to do that. The Town should wait to have it set up appropriately in the 1998 Budget. There will be additional money for doing park improvements . That is another fund like a reserve fund , money is put aside to acquire land sometime in the future . Mrs. Noteboom - This also ties in with the fact that the town really has not established a method of "fees in lieu of parkland" . When a person does a subdivision , they do not have to build a park they could contribute monies instead . The Town never setup the fee schedule to make it equitable. Councilwoman Harrison - The Town is working on getting those in order. Supervisor Valentino - I would like to wait until the new accounting employee is here . The Town will not be needing the money for next year. Councilwoman Harrison - The Town will not be needing the money next year so we can start setting aside the money. Supervisor Valentino - There are no other changes in the budget except for the things that were discussed at the previous meeting . Mrs . Noteboom - The new accounting employee does not see the budget process starting in July TOWN BOARD MINUTES 28 NOVEMBER 7, 1996 or August. He sees it as an ongoing process starting January 1 , 1997 . He will be watching all the line items within the funds and build from there. Supervisor Valentino - The Town should not approve the Budget and put it on the shelf. It as a living document that the staff will be working with every day. Councilman Klein - In the computer lines there is a lot of money for two individual budgets . Supervisor Valentino - If the Town Hall moved to a new building the money would probably be used . Councilman Wolff - What is the time frame for moving into a new Town Hall? Supervisor Valentino - The Town should not miss another building season , which means that we should be looking into moving into a new building by the end of the year or the beginning of the following year. Councilwoman Harrison - If the Board balanced the budget with the computer items, we should figure out how much really goes for these items regardless of the new building . That should be left in and the rest put into contingency where it would be available to use for the potential Warren Road walkway. Supervisor Valentino - The Board could do that in the General Outside Village Fund . Councilwoman Harrison - What does the Board need to leave in the budget to take care of computer needs in this building? Mrs . Noteboom - The equipment/hardware line could be lowered to $7 , 000 . 00 . Councilwoman Harrison - That would be splitting the $7 , 000. 00 between the two accounts? Mrs . Noteboom - That is correct. Councilman Wolff - The Town is not precluding ourselves from buying the server if the opportunity was right? Councilwoman Harrison - No , it would be put into a contingency fund . Councilman Klein - If the Town buys any computer, it would need to come out of Part Town ? Councilwoman Harrison - That is correct. Councilman Klein - If the park personnel bought a computer, that would come out of Part Town? Mr. Noteboom - That would come out of General Outside Village . TOWN BOARD MINUTES 29 NOVEMBER 7, 1996 Mrs . Noteboom - If the Town buys an accounting computer it would come out of the General Townwide Fund . Councilman Wolff - Out of the $82 , 000 . 00 , $7 , 500 . 00 would be for a server and $40, 000. 00 would be for the staff administrator. Councilwoman Harrison - What does the Town need for consulting services just for the training? Councilman Wolff - At least half of it. Supervisor Valentino - The Board could take $ 10 , 000 . 00 from each . Councilwoman Harrison - In maintenance and repairs , the $2 , 500 . 00 is needed regardless of networking? Councilman Klein - Yes . Councilman Wolff - There is some money already budgeted for this . Mrs . Noteboom - Yes , $2 , 600 . 00 is already in that line item for maintenance and repairs. Of the $57100. 007 $2 , 500. 00 is for the network. Councilwoman Harrison - That could then be reduced to $2 , 600. 00? Councilman Wolff - No . There is a network, and I am not sure what the cost of the maintenance would be for the existing computer. Mrs . Noteboom - That would come out of the General Outside Village Fund because it is for Engineering , Planning , and Zoning . Mr. Walker - No , it would come out of both . Engineering is out of the General Townwide Fund . Councilman Wolff - I would recommend taking $2 , 000. 00 for the contingency fund . Councilwoman Harrison - That is where it gets confusing because the budget does not match this page. Mrs. Noteboom - It should not match . The difference is what the Town has put in for the cost to take care of the existing computers . Councilwoman Harrison - Then the Board should leave $3 , 000. 00 in those accounts instead of $51100. 00, and take the additional $2 , 100. 00 into a contingency fund? Supervisor Valentino - That could be done . TOWN BOARD MINUTES 30 NOVEMBER 7, 1996 Mrs . Noteboom - The Board is requesting to reduce the $5, 100. 00 to $3, 000. 00 in both funds? Councilwoman Harrison - Yes , and the $2 , 100. 00 to come from both funds to be put into a contingency fund. Councilwoman Grigorov - If the money was in a contingency fund then it cannot be spent unless the Town Board passes a resolution. Supervisor Valentino - The Department Heads know what the Town can spend and what they cannot spend, unless the Town gets a new Town Hall. They know the line items because they helped work on them. The Department Heads would not be using the money for anything other than what the Board discusses. The Department Heads would not be spending money that was not authorized to spend for the year. Councilman Klein - Would the Town Board see any resolutions for these expenditures? Mrs . Noteboom - That depends on how it is purchased. Councilman Klein - I would like to make it a request. Councilman Wolff - The Board would because these monies have been reserved for networking and the ADP Committee established that. Nothing will move forward without the approval of the Town Board . Every time the ADP Committee thinks an appropriate step should be taken they have to bring it before the Town Board . This would be the case for these purchases as well . Councilwoman Harrison - Has the Board approved going to Windows 3 . 11 ? Supervisor Valentino - That has already been done. Councilwoman Harrison - What about purchasing the office machine needs? Councilman Wolff - That is included in the account numbers A1680.402 and 61680. 402 for Software. Councilwoman Harrison - Is the Board approving this? Councilman Wolff - Yes , the Board is approving that now. The only thing the Board is talking about is the fact the Town has made a decision not to network the existing building . Supervisor Valentino The Department Heads will not be spending money on networking the existing building because they have already been told that the Board will not be spending any money on that. Councilman Klein - The ADP Committee will be purchasing an office machine and upgrading all the computers so they can operate? TOWN BOARD MINUTES 31 NOVEMBER 7, 1996 Councilwoman Harrison - And purchase new computers for those people who do not have one? Councilman Wolff - . Yes . Councilwoman Harrison - The Town will be hiring a consultant as needed to do some training. Supervisor Valentino - Training will be starting soon . Supervisor Valentino closed this segment of the meeting for further discussions in Executive Session before approving the resolution for the 1997 Final Budget for the Town of Ithaca. AGENDA ITEM NO. 21 = APPROVAL OF DELINQUENT WATER AND SEWER CHARGES ON THE 1997 TOWN AND COUNTY TAXES. Mrs. Noteboom - The letter from Attorney; Barney explains that the Town has not been collecting the Delinquent Water and Sewer charges properly. The Town has been putting the delinquents on the taxes for a year back. The smaller list would be for the delinquent accounts from the fourth quarter of 1994 and all of 1995 . The larger list would be the up to date for delinquents . Attorney Barney has rendered an opinion that the Town can go by the current calendar year. The smaller delinquent accounts, which is the fourth quarter of 1994 and all of 1995, would show the total of $37 , 538. 99 on the taxes as Delinquent Water and Sewer bills. The larger list which , is the current amount due to the Town, would be $ 129, 671 . 93 . The Town of Ithaca Water and Sewer Funds are subsidizing those delinquent accounts for everybody in the fourth quarter of 1995 through the current time. If the Town does it the old way, we would not be raising the difference between the $37 , 000. 00 and the $ 129, 000. 00 until the 1998 taxes. Councilwoman Harrison - Would there be any possible arguments for doing this? Mrs . Noteboom - This will create a stir with the residents who are on the bigger listing . The Town has created a much larger listing than what we normally collect from the delinquents . Councilwoman Harrison - Why would the Town want to put it off a year? Attorney Barney - In the hope that some of the people would pay and it would not be listed on their taxes . Councilman Klein - What is the cut off? Attorney Barney - Right now the cut off is the last quarter of the proceeding year. For example, if the Town was levying for 1997 , the fourth quarter of 1995 as opposed to the October 1996. It would be a year old. It cannot be done as of December 1996 because the figures would not be ready for the tax bills . . TOWN BOARD MINUTES 32 NOVEMBER 7, 1996 Councilwoman Harrison - Would the residents sense this penalty? Attorney Barney - Yes . It would not be collected as a tax bill for a year and one quarter after the fact. Supervisor Valentino - The Town of Ithaca is the only partner that is doing it this way. Attorney Barney - There could be a possibility of someone paying their bill between October and December with this list closing September 30, 1996 . Mrs. Noteboom - The list will be at the front office to check the account numbers when people come into pay their bills. If anyone is on the list after tonight, we will refuse payment and tell them it is on the delinquent tax roll . The Town does this every year. Councilman Klein - When was the last quarter due by? Mrs . Noteboom - September 30, 1996 . RESOLUTION NO. 186: Motion made by Councilman Conley, seconded by Councilman Klein that the Town Board of the Town of Ithaca hereby authorizes and directs the Town of Ithaca Receiver of Taxes to add to the tax roll for 1997 the amount of $ 128, 671 . 93 for the delinquent water and sewer charges, including penalties; and be it further RESOLVED, said delinquent amount is to become due and collectible as part of the tax bills for the Town of Ithaca which will be mailed to property owners on December 31, 1996, and which will become due on January 1 , 1997. A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously . Councilman Klein - If a person comes into pay $ 1 , 000. 00 on their delinquent account, the Town will not accept it? So , they would be get a bill in January and still have to pay the same $ 1 , 000 . 00. Attorney Barney - No, there would be 5 percent penalty charge added to the billing . Mrs. Noteboom - The Town would technically be creating a lien against their property. If they sold their property, it should show as delinquent on the closing document. AGENDA ITEM NO 26 ACCEPTANCE OF BRIARWOOD DRIVE AND BIRCHWOOD DRIVE. NORTH . TOWN BOARD MINUTES 33 NOVEMBER 7 , 199& RESOLUTION NO. 190: Motion made by Councilman Conley, seconded by Supervisor Valentino that the Town Board of the Town of Ithaca does hereby accept approximately 400 lineal feet of road shown as Birchwood Drive North, and approximately 1 , 200 lineal feet of Briarwood Drive as shown on the subdivision plat as Town Highway subject to the determination of the Attomey for the Town that title to such road is marketable, and be it further RESOLVED, the Town Board of the Town of Ithaca accepts approximately 1, 000 lineal feet of 8" water main and appurtenances as public water main, and approximately 1, 000 lineal feet of 8 " PVC sewer main and appurtenances as public sewer, the details of which are shown on the subdivision plan and plans for water and sewer improvements. A vote on the resolution resulted as follows : Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously. AGENDA ITEM NO. 23 - ADOPTION OF THE 1997 TOWN OF ITHACA PRELIMINARY BUDGET AS THE 1997 TOWN OF ITHACA FINAL BUDGET (CONTINUED). Attorney Barney informed Supervisor Valentino that the Town Board could adopt the resolution to accept the 1997 Town} of Ithaca Preliminary Budget as the 1997 Town of Ithaca Final Budget before going into Executive Session. RESOLUTION NO. 188: Motion made by Supervisor Valentino, seconded by Councilwoman Grigorov that the Town Board of the Town of Ithaca hereby approves and adopts the 1997 Preliminary Town of Ithaca Budget with the modifications attached as the 1997 Town of Ithaca Final Budget, and be it further R ESOLV E-D, that the Town Board of the Town of Ithaca hereby approves and adopts the 1997 Risk Retention Fund as presented at the Public Hearing. A vote on the resolution resulted as follows : Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously. AGENDA ITEM NOn 27 = AUTHORIZATION OF GRANT APPLICATION TO NEW YORK STATE DEPARTMENT OF STATE, DIVISION OF COASTAL RESOURCES AND WATERFRONT REVITALIZATION . FOR FUNDS TO PREPARE A JOINT LOCAL WATERFRONT REVITALIZATION PLAN WITH THE CITY OF ITHACA AND VILLAGE OF CAYUGA HEIGHTS, SAID APPLICATION TO BE COORDINATED BY THE TOMPKINS COUNTY DEPARTMENT OF TOWN BOARD MINUTES 34 NOVEMBER 7, 1996 PLANNING. Mr. Kanter - This is to authorize Cornell University to apply for funds from the Department of State for the beginning of the Local Waterfront Revitalization Plan ( LWRP ). The materials supplied to the Town Board provides information on what the LWRP is all about. This would be a joint effort with the County and the City of Ithaca , and probably the Village of Cayuga Heights . There might be opportunities for other municipalities to cooperate in this project as well . The LWRP would allow the Town to pick up what the County Waterfront Study has been doing. That focused on specific projects. It would be taking a bigger look at the entire waterfront area to come up with some policies and guidelines for how the Cayuga Lake waterfront area could be approached in an unified way. The Town would have opportunities for intermunicipal agreements and cooperative efforts that could lead to specific regulations on how the lake is used . Right now the communities around the lake have no real authority to do this , but after. entering into the LWRP there could be a harbor management plan . This would allow people to adopt regulations regarding use of the water way. There are a lot of things that the LWRP could do for the area and the Town of Ithaca . The resolution asks approval to hire a consultant to apply for grant money from the State which would be available during the 1997 Budget year. The Town of Ithaca' s share would be a minimal amount to put this grant application together. It would be approximately $ 1 , 000. 00 to contribute towards the grant application . Supervisor Valentino - A representative from New York State talked at one of the meetings and looked at the work that has already been put together by this group . He was extremely impressed and looked very favorably on this proposal . The chances of getting the grant are very high . Mr. Kanter - The group is quite far along in the preparation of the LWRP because of the waterfront site that the Town has done. That would help keep the cost down as Well . If the Town was approved for the grant there would be some budget implications for 1997 , but that was factored in the budget. There is $ 10 , 000 . 00 in the Planning Study account, which could be used . Councilwoman Russell - What kind of funds are involved? Mr. Kanter -. The grant application would include a cost estimate for the actual plan preparation . It would be approximately $75 , 000. 00 for the total , but that would be split between the participating municipalities in some form . The Town of Ithaca' s share could be in the range of approximately $ 10, 000 . 00 to $ 15 ; 000 : 00 for next year. RESOLUTION NO. 191 : Motion made by Councilman Klein, seconded by Councilwoman Harrison that the Town Board of the Town of Ithaca does hereby support the advancement of a joint Local Waterfront Revitalization Program, with the Town of Ithaca and City of Ithaca as participating communities, along with the Village of Cayuga Heights if it is interested in joining this effort; and be it further RESOLVED, that the Town of Ithaca Town Board authorizes Tompkins County to apply for Loca f Waterfront Revitalization Program funds on behalf of the Town of Ithaca to the New York State TOWN BOARD MINUTES 35 NOVEMBER 7, 1996 Department of State; and be it further RESOLVED, that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $ 1, 000. 00 from Account #B8020. 406 to be used for the preparation of an LWRP grant application. A vote on the resolution resulted as follows . Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously. AGENDA ITEM NO. 28 - CONSENT ITEMS : RESOLUTIONS APPROVING AND/OR AUT-HORIZING_T_HE._EDLLOWING RESOLUTION NO. 192(a) - 19201) : Motion made by Councilwoman Harrison, seconded by Councilman Wolff that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No. 28(a) through 28(1) as presented and/or amended by the Town Board on November 7, 1996. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Motion Carried unanimously. ( NOTE : The adopted resolutions are hereto attached. ) ADDITIONAL AGENDA ITEM ND 9 = AUTHORIZATION TO ENTER INTO A CONTRACT FOR _C_ONS_ULTAN_T_SERVICESTO CONDUCT A PLAN-TSURV-ILOF-THE SOUTH_HILL.SWAMP AREA. Mr. Kanter - The Planning Committee and the Conservation Board, in a joint meeting , talked about the South Hill Swamp and thought it would be a good idea to get more information of the area surrounding the swamp. It has been identified as having some valuable rare plants and species, but there has not been any specific information put together. The Planning Committee and the Conservation Board are very interested in knowing what kind of plants there are and they want to get more specific about the Unique Natural Area . (Mr. Kanter pointed out on the Unique Natural Area Mop where it is located and where the boundaries are . ) The resolution calls for a proposal to hire Robert Wesley and Nancy Ostman to do a plant study a few days this fall . There is sufficient funds in the Conservation Board line item to do this, and the Conservation Board has requested that these funds be authorized for this purpose . The resolution is to authorize those funds, and to authorize a contract with Nancy Ostman and Robert Wesley to conduct this study. TOWN BOARD MINUTES 36 NOVEMBER 7, 1996 RESOLUTION NO. 193: Motion made by Councilwoman Harrison, seconded by Councilwoman Grigorov that the Town Board of the Town of Ithaca does hereby support the further study of the South Hill Swamp Unique Natural Area to detem7ine its natural features, plant communities, and rare plant occurrences; and be it further RESOLVED, that the Town of Ithaca Town Board authorizes the Town of Ithaca to enter into a contract with Nancy Ostrr»an, Ph . D. , and Robert Wesley, Botanist, to conduct an environmental survey of portions of the South Hill Swamp Unique Natural Area as further described in Schedule A annexed hereto; and be it further RESOLVED, that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $ 1, 200. 00 from the Town of Ithaca Conservation Board Budget (Account #B8020. 407) to compensate Nancy Ostman and Robert Wesley for services rendered. Excerpt from Proposed Agreement with Robert Wesley and Nancy Ostman to Conduct Environmental Survey of Portions of South Hill Swamp Unique Natural Area - Schedule A: 1 . Service to be Performed: The contractor agrees to inventory the flora and other natural characteristics of the South Hill Swamp Unique Natural Area (UNA) as described below. Specifically the contractor will provide to the Town written documentation describing the natural features, including plant communities, mature vegetation, rare plants, wetlands, and location of springs within the part of the South Hill Swamp UNA outside of the core, critical area defined by a watershed break. The information provided by this investigation should be adequate to document any natural features, such as those listed above, which would warrant further conservation efforts. Any rare or endangered plant species within the UNA that are evident during the study period should be located and identified, and documentation should be provided that defines the plant's rare status and the region of this designation. Further, the contractor will mark areas which contain appropriate habitat for rare plants and which warrant further investigation during the spring, and notify the Town of these locations and habitats. Furthermore, the contractor will provide a written opinion describing possible impacts on plant and animal communities within the core part of the UNA, due to changes in water quantity or quality flowing in from the south, across East King Road. A vote on the resolution resulted as follows : Supervisor Valentino , aye , Councilwoman Grigorov, aye , Councilman Klein , aye , Councilwoman Harrison , aye ; Councilman Conley, aye % Councilwoman Russell , aye ; Councilman Wolff, aye. Motion carried unanimously . TOWN BOARD MINUTES 37 NOVEMBER 7, 1996 ADDITIONAL AGENDA ITEM NO 2 - ENTERING INTO AN AGREEMENT WITH PREPAID .HEALTH PLAN FORHEALTH COVERAGE Attorney Barney - Are these rates for a year or six months? Mrs . Noteboom - The rates are for a year. PHP will guarantee this rate for a year. RESOLUTION NO, 194: Motion made by Councilman Conley, seconded by Councilman Wo/1l that the Town Board of the Town of Ithaca does hereby authorize and direct the Town SUperviSOr to enter into an agreement with the Prepaid Health Plan to provide health coverage for certain Town of Ithaca employees upon the advice of the Attorney for the Town and the Town Clerk/Director of Administrative Services. A vote on the resolution resulted as follows. Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Motion carried unanimously . AGENDA ITEM NO. 29 - EXECUTIVE SESSION Motion made by Councilman Conley, seconded by Supervisor Valentino to move into Executive Session to discuss Personnel, Potential Litigation, and Specific Employees. Carried unanimously. The Board began Executive Session at 9:30 p. m. Motion made by Councilwoman Grigorov, seconded by Councilman Wolff to resume regular session. Carried unanimously. The Board resumed regular session at 10:22 p. m. AGENDA ITEM NO. 30 - ADJOURNMENT As there was no further business to come before the Town Board a motion was made by Supervisor Valentino, seconded by Councilman Klein to adjourn. Carried unanimously. Supervisor Valentino adjourned the meeting at 10: 25 p . m . . nResp ctfully submitted , `- zk Joan Lent Noteboom Town Clerk/Director of Administrative Services ""Next Regular Meeting on December 9 , 1996 at 5: 30 p . m . *" *SPECIAL YEAR END MEETING on December 30, 1996 at 10 : 00 a. m. OF Ir TOWN OF ITHACA ,y� ' zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 11 /07/96 AGENDA ITEM NO. 10 APPROVAL AND ACCEPTANCE OF REVISED ZONING MAP Resolution No , 167 WHEREAS , a number of zoning changes have been enacted through local laws by the Town Board since the current official Town of Ithaca Zoning Map , dated March 10 , 1994 , and WHEREAS , a revised Town of Ithaca Zoning Map , dated 10/28/96 has been prepared and presented to the Town Board for review, and WHEREAS , said revised Town of Ithaca Zoning Map also includes several corrections and clarifications from the current official Town of Ithaca Zoning Map , and 1 WHEREAS , the Town Board of the Town of Ithaca has reviewed the revised Town of Ithaca Zoning Map , dated 10/28/96 , and WHEREAS , this action is a Type II action pursuant to Part 617 . 5 © ( 19) and (20) of the New York State Environmental Quality Review Act ( SEAR) , NOW , THEREFORE , BE IT RESOLVED , the Town Board of the Town of Ithaca hereby determines that the revised Zoning Map , dated 10/28/96 , correctly incorporates changes made to the zoning since the current official Town of Ithaca Zoning Map , dated March 10 , 1994 , and further determines that the corrections and clarifications shown on the revised Town of Ithaca Zoning Map , dated 10/28/96 , are correct , and BE IT FURTHER RESOLVED , the Town Board of the Town of Ithaca hereby approves and accepts the revised Town of Ithaca Zoning Map , dated 10/28/96 , and determines that such map shall be used as the official Town of Ithaca Zoning Map until superseded by further action of the Town Board , or until modified by local law. i i { TB Mtg . 11 /7/96 Agenda Item No , 10 Page 2 . MOVED : Councilman Wolff SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; 3 Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 ry Joan Lent Noteboom , Town Clerk OF I r 9 TOWN OF ITHACA 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 11 RESOLUTION DETERMINING NOT TO ESTABLISH CHASE LANE LIGHTING DISTRICT AFTER PUBLIC HEARING Resolution No . 168 WHEREAS , on January 8 , 1996 , the Town Board of the Town of Ithaca , duly adopted a resolution directing the Town Engineer of the Town of Ithaca to supervise the preparation of a map , plan , and report for providing the facilities , improvements , or services in a portion of the Town of Ithaca wherein a lighting district was proposed to be established ; and WHEREAS , after the Town Engineer duly filed said map , plan and report in the Office of the Town Clerk of the Town of Ithaca , the Town Board did , on September 9 , 1996 , duly adopt an order reciting a description of the boundaries of the proposed district , the maximum amount proposed to be expended for the improvement , the proposed method of financing to be employed , the fact that a plan , map and report describing the same are on file in the Town Clerk' s Office for public inspection , and specifying that the Town Board shall meet at the Town Hall , 126 East Seneca Street , Ithaca , New York , on the 3rd day of October, 1996 , for the purpose of conducting a public hearing on such proposal , to establish the lighting district and to hear all persons interested in the subject thereof concerning the same ; and WHEREAS , copies of said Order were duly published and posted according to law, and said Town Board did , at the times and place specified in said Order , duly meet and consider such proposal and heard all persons interested in the subject thereof , who appeared at such time and place , concerning the same ; and WHEREAS , at the public hearing a plan was adopted to conduct a straw vote among the residents of the proposed district as to the desirability of establishing the district; and WHEREAS , said straw vote was conducted and the residents overwhelmingly voted against the formation of the district , NOW, THEREFORE , BE IT RESOLVED , by the Town Board of the Town of Ithaca , in the County of Tompkins , that it be and hereby is determined that it is not in the public interest to establish the Chase Lane Lighting District for the following reasons : I TB Mtg . 11 /7/96 Resolution No . 168 Page 2 , 1 . The lights with the minimum lumens that New York State Electric & Gas Corporation is willing to install if the district were established are still extremely bright , would shine into a number of bedroom windows , and would be more of an annoyance to the neighbors than having no lights at all . 2 . The neighborhood , by a vote of 54 to 13 with three abstentions , voted in a straw vote conducted by the Town Clerk and the Town Highway Superintendent that it was not interested in having the lighting district established . 3 . One light will be erected as a general Town expense at the intersection of East King Road with Chase Lane and Saunders Road to provide illumination at the most heavily traveled intersection in the proposed district , thereby increasing nighttime visibility for cars at that location . MOVED : Councilwoman Harrison SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 CL, I Joa V ent Noteboom , Town Clerk OF I r TOWN OF ITHACA 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y 04 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 15 ( 1 ) 1997 Water Benefit Assessment Rate Resolution No . 169 WHEREAS , the current water benefit unit charge for the Town of Ithaca used for the purposes of calculating the water benefit assessment is presently $80 . 00 per unit, of which $ 12 . 00 was the assessment applicable to the Southern Cayuga Lake Intermunicipal Water Commission and the balance relates to the Town of Ithaca Townwide Water Improvement District; and WHEREAS , the said water benefit charge was last increased in November 1991 for the tax year beginning 1992 ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby determine no adjustment to the said water benefit unit charge of $80 . 00 will be made for the year beginning 1997 ; and be it further RESOLVED , of the said assessment , $ 12 . 00 per unit shall be assessment for the Southern Cayuga Lake Intermunicipal Water Commission and $68 . 00 per unit shall be the assessment for the Town of Ithaca Townwide Water Improvement District ; and be it further RESOLVED , that the said assessment shall be the basis for determining the water benefit assessment roll for the year 1997 . MOVED : Councilwoman Harrison SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk �1y OF I r F _ 9 TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 15 (2 ) 1997 Sewer Benefit Assessment Rate Resolution No . 170 WHEREAS , the current sewer benefit unit charge for the Town of Ithaca used for the purposes of calculating the sewer benefit assessment is presently $82 . 00 per unit , of which $ 14 . 00 was the assessment applicable to the Town of Ithaca- Ithaca Area Wastewater Treatment Plant Improvement Area and the balance relates to the Town of Ithaca Townwide Sewer Improvement District; and WHEREAS , the said sewer benefit charge was last increased in November 1994 for the tax year beginning 1995 ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby determine no adjustment to the said sewer benefit unit charge of $82 . 00 will be made for the year beginning 1997 ; and be it further RESOLVED, of the said assessment, $ 14 . 00 per unit shall be assessment for the Town of Ithaca- Ithaca Area Wastewater Treatment Plant Improvement Area and $68 . 00 per unit shall be the assessment for the Town of Ithaca Townwide Sewer Improvement District ; and be it further RESOLVED , that the said assessment shall be the basis for determining the sewer benefit assessment roll for the year 1997 . MOVED : Councilman Conley SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk i OF I r TOWN OF ITHACA ,�� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 16 1997 Assessment Rolls for Special Benefit Districts Resolutions No's . : 171 = 182 WHEREAS , the properly advertised public hearings have been held to consider the 1997 Assessment Rolls for Special Benefit Districts for the Town of Ithaca ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby approves and adopts the 1997 Assessment Rolls for the following Special Benefit Districts of the Town of Ithaca . Forest Home Lighting District: Resolution No . MOVED : Councilwoman Grigorov 171 SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff , aye . Carried unanimously. Glenside Lighting District : Resolution No . MOVED : Councilman Klein 172 SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye; Councilman Conley , aye; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. Renwick Heights Lighting District : Resolution No , MOVED : Councilwoman Harrison 173 SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. TB Mtg . 11 /7/96 , Agenda Item No . 16 1997 Assessment Roll for Benefit Districts Page 2 . Eastwood Commons Lighting District : Resolution No . MOVED : Councilman Conley 174 SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. Clover Lane Lighting District : Resolution No , MOVED : Councilwoman Russell 175 SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. Winners Circle Lighting District : Resolution No . MOVED : Councilman Wolff 176 SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. Burleigh Drive Lighting District : Resolution No . MOVED : Councilwoman Grigorov 177 SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. TB Mtg . 11 /7/96 , Agenda Item No , 16 1997 Assessment Roll for Benefit Districts Page 3 . West Haven Road Lighting District : Resolution No . MOVED : Councilman Klein 178 SECONDED: Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. C odi ington Road Lighting_District : Resolution No . MOVED: Councilwoman Harrison 179 SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. Water Improvement Benefit District : Resolution No . MOVED : Councilman Conley 180 - SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. Sewer Improvement Benefit District : Resolution No . MOVED : Councilwoman Russell 181 SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. TB Mtg . 11 /7/96 , Agenda Item No . 16 1997 Assessment Roll for Benefit Districts Page 4 . Judd Falls Road Sidewalk Benefit Improvements : Resolution No . MOVED : Councilman Wolff 182 SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk OF IT�y 9 TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No , 17 1997 Employee' s Salaries Resolution No . 183 WHEREAS , the Town of Ithaca Town Board has reviewed the proposed salaries for Town of Ithaca Employee's for the year 1997; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby approves the said salaries for the Town of Ithaca Employee's for the year 1997 , with the adjustments made during the Executive Session . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk 4 4�Zy OF 171 F __ 9 TOWN OF ITHACA n o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1117/96 Agenda Item No . 19 Group Health Insurance = New Employees Resolution No . 184 BE IT RESOLVED , that all new employees hired by the Town of Ithaca after November 7 , 1996 shall be offered group health insurance through the Prepaid Health Plan ( PHP ) , unless they reside out of the coverage area for the said Prepaid Health Plan . MOVED : Councilman Klein SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , nay; Councilman Conley , aye; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried . DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk OF 1P TOWN OF ITHACA ,�� 21 044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 20 Agreement Community Dispute Resolution Center Resolution No . 185 WHEREAS , the Community Dispute Resolution Center, 120 West State Street , Ithaca , New York has offered to provide the services of an ombudsperson to provide certain employee related services to the Town of Ithaca; and WHEREAS , upon review of the attached proposal by the Community Dispute Resolution Center the Town Board wishes to enter into an agreement with the said Center; now therefore be it RESOLVED , the Town Supervisor , upon the advice of the Attorney for the Town is hereby authorized and directed to enter into an agreement with the Community Dispute Resolution Center to provide ombudsperson employee related services to the Town of Ithaca as outlined in the attached proposal . MOVED : Councilman Wolff SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : November 7 , 1996 Qa—t��j V/nzmrr� Joan Lent Noteboom , Town Clerk OF I r _ _ 9 TOWN OF ITHACA 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 10 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 21 Delinquent Water and Sewer Charges Resolution No . 186 WHEREAS , there is an amount totaling $ 130 , 015 . 68 owed to the Town of Ithaca for delinquent water and sewer charges , including penalties on properties within the Town of Ithaca for the billings of December 1994 through September 30 , 1996 ; and WHEREAS , Town Law provides for the collection of these said monies as a lien against the property involved on the tax bill ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby authorizes and directs the Town of Ithaca Receiver of Taxes to add to the tax roll for 1997 the amount of $ 130 , 015 . 68 for the delinquent water and sewer charges , including penalties ; and be it further RESOLVED , said delinquent amount is to become due and collectible as part of the tax bills for the Town of Ithaca which will be mailed to property owners on December 311 1996 , and which will become due January 1 , 1997 , MOVED : Councilman Conley SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk �LyOFIr _ _ 9 TOWN OF ITHACA zi �- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No , 22 Adoption 1997 SCLIWC Budget Resolution No . 187 WHEREAS , the properly advertised public hearing has been held to consider the adoption of the 1997 Preliminary Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC ) Budget as the 1997 SCLIWC Budget; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby adopt the 1997 SCLIWC Preliminary Budget as the 1997 SCLIWC Final Budget , MOVED : Councilman Conley SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Qa!=J- i #A±Lo:n�= Joan Lent Noteboom , Town Clerk OF I r`� TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 23 1997 Town of Ithaca Final Budget Resolution No . 188 WHEREAS , the properly advertised public hearing has been held to consider the adoption of the 1997 Preliminary Town of Ithaca Budget as the 1997 Town of Ithaca Final Budget ; and WHEREAS , the Town Board has discussed and reviewed all modifications to the employees salaries and the changes as presented by the Town Supervisor; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby approves and adopts the 1997 Preliminary Town of Ithaca Budget with the modifications attached as the 1997 Town of Ithaca Final Budget ; and be it further j RESOLVED , the Town Board of the Town of Ithaca hereby approves and adopts the 1997 Risk Retention Fund as presented at the Public Hearing . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk �1y OF I T� TOWN OF ITHACA ,y� 21 044 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Ir `� . TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 1997 Preliminary Budget Changes for FINAL BUDGETS (A) General Fund : . Amt. Preliminary Final of Change Revenue : A1001 Real Property Taxes $954 , 777 $926, 611 -$28 , 166 Appropriated Fund Balance $ 74 , 654 $ 71 , 555 - $ 31099 Total : $ (31 , 265) Appropriations : A1340 . 100 Budget , Personnel $ 86 , 331 $ 62 , 989 -$23, 342 A1620. 100 Buildings , Personnel 15 , 503 159600 + 97 A1910 . 401 Risk Retention 31000 -0- - 3, 000 A9010 . 800 State Retirement 18 , 349 17, 623 - 726 A9030. 800 Social Security 45 , 629 439850 - 11779 A9040 . 800 Workers Compensation 16 , 101 15 , 401 - 7000 A9048 . 800 Employee Dispute Services -0- 800 + 800 A9055 . 800 Disability Insurance 5 , 027 41883 - 144 A9060 . 800 Group Health 73 , 757 69 , 286 - 41471 A9901 . 904 Inter. Transfer - Risk Retention -0- 2 , 000 + 2 , 000 Total Proposed Change: $ (311265 ) (B General Part Town Fund_ Revenue : Appropriated Fund Balance $ 55 , 533 . 15 $60 , 965. 15 $+ 5 , 432 Appropriations : B9050 . 800 Unemployment Insurance $ -0- $ 3 , 432 $+3 , 432 89901 . 904 Transfer Risk Retention -0- 21000 +21000 Total Proposed Change : $+59432 Preliminary Budget Changes for Final 1997 Budget 'Page 2 . ( DB) Highway Fund : Amt. Preliminary Final of Change Revenue : Appropriated Fund Balance $ 204 , 705 $206, 705 $+2 , 000 Appropriations : DB9901 . 904 Inter. Transfer = Risk Retention -0- 21000 +2 , 000 Total Proposed Change : $+2 , 000 ( F) Water Fund : Revenues : F1032 Water Benefit Units $535137152 $536 , 617 . 92 $ + 1244 . 40 F1033 Bolton Point Benefit Units $ 94 , 477 . 68 $ 94 , 697 . 28 + 219 . 60 Appropriated Fund Balance $382 , 342 . 34 $380 , 878. 34 $ - 19464800 Appropriations: F1910. 401 Risk Retention $ 39500 $ -0- $ -39500 F9901 . 904 Transfer Risk Retention -0- 31500 +3 , 500 Total Proposed Change: $ -0- .(G ) Sewer Fund : Revenue : G1030 Sewer Benefit Unit _Tax Collection .$504, 403 . 60 $506, 235 . 52 $ + 1 , 831 . 92 G1031 Sewer Benefit Units Plant Tax Bills $ 103 , 847. 80 $ 104 , 224 . 96 $ + 377. 16 G2120 Sewer Rents Town Customers $8001000. 00 $9001000600 - $+ 1001000 G2124 Sewer Cost Recoveries Cornell $ -0- $ 1 , 951 $ + 1 , 951 Appropriated Fund Balance $ 357, 579870 $253 , 419062 $- 1041160408 Appropriations : G1910 , 401 Risk Retention $ 31500 $ -0- $ -31500 G9901 . 904 Transfer Risk Retention -0- 31500 +39500 Total Proposed Change: $ -0 OFIr .TOWN OF ITHACA 21 � 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 25 Support for Construction on Warren Road Walkway Resolution No . 189 WHEREAS , the Tompkins County Department of Public Works is considering reconstructing Warren Road ; and WHEREAS , the Town of Ithaca is supportive of the concept of reconstructing Warren Road with a walkway included ; now therefore be it RESOLVED , on the recommendation of the Town of Ithaca Public Works Committee , the Town Board does hereby support Tompkins County' s efforts to reconstruct Warren Road with a walkway included . MOVED: Councilman Conley SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED: November 7 , 1996 JO4 Lent Noteboom , Town Clerk OF I r TOWN OF ITHACA �,� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 26 Acceptance of Briarwood Drive Roadway and Utilities and a portion of Birchwood Drive Roadway Briarwood Park Subdivision Resolution No . 190 WHEREAS , the Town of Ithaca Planning Board , on September 1 , 1987 , granted Final Subdivision Approval for Phase I of the Briarwood Park subdivision as shown on the subdivision plat entitled " Final Subdivision Plat - Briarwood Park" prepared by Lawrence P . Fabbroni , Surveyor , dated March 25 , 1987 , revised June 23, 1987 , August 13 , 1987, August 31 , 1987 , and March 21 , 1988 ; and WHEREAS , this is an Unlisted Action for which the Town of Ithaca Planning Board acting as Lead Agency in environmental review, has made a negative determination of significance ; and WHEREAS , The Developer has completed construction of the roadway, storm drainage ditches and culverts , water improvements and sewer improvements , as bounded by the deed description provided ; and WHEREAS , the Town Highway Superintendent has inspected the road and determined that the roadway has been constructed to Town of Ithaca specifications ; and WHEREAS , the Town Engineer has inspected the water and sewer improvements , and received record drawings and certifications from the developers Engineer that the improvements have been constructed to the Town of Ithaca specifications ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby accept approximately 400 lineal feet of road shown as Birchwood Drive North , and approximately 1200 lineal feet of Briarwood Drive as shown on the subdivision plat as Town Highway subject to the determination of the Attorney for the Town that title to such road is marketable ; and be it further TB Mtg . 11 /7/96 Agenda Item No . 26 Page 2 . RESOLVED , the Town Board of the Town of Ithaca accepts approximately 1000 lineal feet of 8" water main and appurtances as public water main , and approximately 1000 lineal feet of 8" PVC sewer main and appurtances as public sewer, the details of which are shown on the subdivision plan and plans for water and sewer improvements . a MOVED : Councilman Conley SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : . November 7 , 1996 Joan Lent Noteboom , Town Clerk ofIp TOWN OF ITHACA ,�� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 11 /7/96 AGENDA ITEM NO . 27 AUTHORIZATION OF GRANT APPLICATION FOR JOINT LOCAL WATERFRONT REVITALIZATION PROGRAM Resolution No . 191 WHEREAS , the New York State Department of State Division of Coastal Resources and Waterfront Revitalization will be accepting applications for funds to advance Local Waterfront Revitalization Programs ( LWRP) , and WHEREAS , the Town of Ithaca is an eligible and interested applicant for funds under this program , and WHEREAS , the City of Ithaca is also an eligible community and has expressed an interest in applying for funds to prepare a joint Local Waterfront Revitalization Plan with the Town of Ithaca , and WHEREAS , the Village of Cayuga Heights is also an eligible community and could join in the preparation of an LWRP , and WHEREAS , Tompkins County has the ability to and has offered to prepare an application on behalf of the Town of Ithaca and City of Ithaca for funds for the preparation of an LWRP , and WHEREAS , the Tompkins County Department of Planning is in the process of completing a strategic plan for the southern end of the Cayuga Lake Waterfront to promote the scenic , historic and recreational assets of the area , and this plan strongly recommends the preparation of an LWRP to qualify the participating communities for additional funds for waterfront revitalization and enhancement projects ; and WHEREAS , Tompkins County has asked each of the local participants referred to above to contribute approximately $ 1 , 000 . 00 toward the preparation of a joint grant application for LWRP funds ; and WHEREAS , Account # B8020 . 406 ( Planning Study) in the 1996 Town of Ithaca Budget includes sufficient funds for this purpose ; NOW THEREFORE BE IT TB Mtg . 11 /7/96 Res . No . 191 Page 2 . RESOLVED , that the Town Board of the Town of Ithaca does hereby support the advancement of a joint Local Waterfront Revitalization Program , with the Town of Ithaca and City of Ithaca as participating communities , along with the Village of Cayuga Heights if it is interested in joining this effort ; and BE IT FURTHER RESOLVED , that the Town of Ithaca Town Board authorizes Tompkins County to apply for Local Waterfront Revitalization Program funds on behalf of the Town of Ithaca to the New York State Department of State , and BE IT FURTHER RESOLVED , that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $ 1 , 000 . 00 from Account # B8020 . 406 to be used for the preparation of an LWRP grant application . MOVED : Councilman Klein SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk fly OF I r F _ 9 TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Items No . 28 (a)-28 ( 1) Consent Agenda Items Resolution No . 192 (a) = 192 ( 1) BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items No . 28(a) through ( I ) as presented and/or amended by the Town Board on November 7 , 1996 , MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk OFIr _ 9 TOWN OF ITHACA zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No , 28 (a) Town Board Minutes - 9/9/96 , 10/3/96 Resolution No . 192 (a) WHEREAS , the Town Clerk has presented the Town Board Meeting Minutes for the regular meetings held on September 9 , 1996 and October 3 , 1996 , to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed and amended the said minutes for the meeting held on September 9 , 1996 , and reviewed and approved the said minutes for the meeting held October 3 , 1996 ; now therefore be it RESOLVED , that the Town Board does hereby approve and adopt the said minutes with amendments as the official minutes of the Town Board for the regular meeting held September 9 , 1996 , and October 3 , 1996 , MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk OF 1p TOWN OF ITHACA ,�� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 28 (b) Town of Ithaca Warrants Resolution No . 192 (b) WHEREAS , the warrant with the following numbered listing of vouchers has been presented to the Town Board for approval of payment ; and WHEREAS , said warrant has been audited for payment by the Town Board ; now therefore be it RESOLVED , that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant . General Townwide Vouchers : No . No . 590 , $6 , 344 . 57 ; No . 591 , $20 , 796 . 98 ; No . 592 , $542 . 28 ; No . 593 , $20 , 544 . 43 ; No . 595- 706 , $669934 . 76 . General Part Town Vouchers : No . 248 , $ 16 , 160 . 76 ; No . 249 , $247 . 68 ; No . 250 , $9 , 430 . 00 ; No . 251 , $ 15 , 519 . 99 ; No . 252-285 , $6 , 224 . 83 . Highway Part Town Vouchers : No . 366 , $276 . 40 ; 367 , $ 111 157. 39 ; No . 368-369 , $8 , 300 . 00 ; No . 370 , $ 11 , 033 . 46 ; No . 371 , $4 , 830 , 00 . No . 372-428 , $699317 . 69 . Water Fund Vouchers : No . 137 , $20 . 64 ; No . 138 , $ 1 , 145 . 17 ; No . 139 , $ 1 , 145 . 15 ; No . 140- 166 , $ 100 , 718 , 71 , Sewer Vouchers : No . 158 , $20 . 64 ; No . 159 , $ 1 , 145 . 17 ; No . 160 , $ 1 , 509 . 87 ; No . 161 - 182 , $23 , 416 . 88 . Lighting District Vouchers : No . 29-31 , $ 1 , 148 . 22 . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously . DATED : November 7 , 1996 Qai:Mh .j L Joan Lent Noteboom , Town Clerk TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 28 (c- 1 ) 1996 Budget Transfers - General Part Town Resolution No . 192 (c- 1 ) WHEREAS , there is a need to appropriate more moneys in some of the Towns General Part Town Fund 1996 Budget line items to cover the anticipated expenses of those items until year end ; and WHEREAS , Town Law requires that no expenditure shall be made from an over appropriated line item ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize and direct the Fiscal Officer to make the following budget transfers in certain appropriation line items of the Towns General Part Town 1996 Budget . GENERAL PART TOWN TRANSFERS Debit : B960 Appropriations $ 49250 . 00 B8010 . 100 Zoning Personal Service 39300 . 00 81990 . 400 Contingency 950 . 00 Credit : B960 Appropriations $ 41250 . 00 81620 . 410 Buildings - Utilities 50 . 00 B1670. 405 Shared Services - Office Supplies 250 . 00 B1670 . 406 Shared Services - Copier Supplies 200000 B1670 , 407 Shared Services - Equipment Maintenance 150 . 00 B1670 . 409 Shared Services - Legal Advertisements 300 . 00 B9050 . 800 Employee Benefits - Unemployment Insurance 31300 . 00 MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously . DATED : November 7 , 1996 .� Joan Lent Noteboom , Town Clerk OF 1p TOWN OF ITHACA �,� n o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 28 (c -2 ) Water Fund Budget Transfer for Transmission Main Master Metering Project Resolution No . 192 (c-2) WHEREAS , there is a need to appropriate more moneys in the Water Fund 1996 Budget line item F8340 . 489 Master Meter T. Main to cover the second payment for the Transmission Main Master Metering Project which was approved by the Town Board Resolution No . 103 on June 10 , 1996 ; and WHEREAS , Town Law requires that no expenditure shall be made from an over appropriated line item ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize and direct the Fiscal Officer to make the following budget transfers in certain appropriation line items within the Water Fund 1996 Budget to cover the second payment for the Transmission Main Master Metering Project . WATER FUND TRANSFERS Debit : F960 Appropriations $ 75 , 000 . 00 F1990 . 400 Contingency 50 , 000 . 00 F8340 . 481 Tans . & Distribution - Tank/Painting Maint . 25 , 000 . 00 Credit : F960 Appropriations $ 75 , 000 . 00 F8340 . 489 Master Meter T. Mains 75 , 000 . 00 MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 OILY Yoan Lent Noteboom , Town Clerk �lyOF1T, ` TOWN OF ITHACA ,�,� Z' 0,4,4- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 28 (d) Quarterly Investment Report Ending 9/30/96 3 Resolution No . 192 (d) WHEREAS , the Fiscal Officer has presented the Quarterly Investment Report ending September 30 , 1996 to the Town Board for their review; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby approve and adopt for filing the Quarterly Investment Report for the period ending September 30 , 1996 , MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk i i I Agenda .# 2 8 TOWN OF ITHACA QUARTERLY INVESTMENT REPORT TOWN BOARD MEETING 11 / 7 / 96 CAPITAL PROJECTS - TOWN HALL : CERTIFICATES OF DEPOSIT : 09 / 24 / 96 to 12 / 23 / 96 $ 205 , 737 . 42 5 . 35 % 10 / 07 / 96 to 02 / 04 / 97 $ 600 , 000000 5 . 300W 09 / 10 / 96 to 03 / 31 / 97 $ 513 , 000 . 00 5 . 50 % SAVINGS ACCOUNT . BALANCE : - - - - - - - - - - - - - - - - - - - - $ 83 , 077977 3 . 25 % TOTAL : $ 1 , 401 , 815 . 19 SEWER FUND : CERTIFICATES OF DEPOSIT : 10 / 09 / 96 to 11 / 13 / 96 $ 400 , 000 . 00 5 . 05 % WATER FUND : CERTIFICATES OF DEPOSIT 10 / 09 / 96 to 11 / 13 / 96 $ 450 , 000 . 00 5 . 050 CERTIFICATES OF DEPOSIT : Water and Sewer : 09 / 24 / 96 to 12 / 23 / 96 Water - $ 308 , 405 . 43 Sewer - $ 3081405 . 44 TOTAL : $ 616 , 810 . 87 5 . 35 % Highway : 09 / 09 / 96 to 03 / 31 / 97 $ 100 , 000800 5 . 5006 General Outside Village : 10 / 24 / 96 to 11 / 25 / 96 $ 224 , 648 . 71 5 . 1090 GRAND TOTAL : $ 3 , 193 , 274 . 77 Submitted by : Catherine Valentino Town Supervisor OF1r TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 A TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273--8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 28 (e) Monthly Financial Report = Ending 9/30/96 Resolution No . 192 (e) 3 WHEREAS , the Town Supervisor/Fiscal Officer has reviewed the September 1996 Financial Report and recommended that the Town Board approve the said report as an accurate reflection of the Town of Ithaca's finances for the said month ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby approve the September 1996 Financial Report as recommended by the Town Supervisor/Fiscal Officer as an accurate reflection of the Town of Ithaca' s finances for the month of September 1996 , MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 cep Joan Lent Noteboom , Town Clerk OFlp _ 9 TOWN OF ITHACA ,�,� Z' 04~� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda No . 28 (f) Bolton Point Warrants Resolution No . 192 (f) WHEREAS , the warrant with the following numbered listing of vouchers for Bolton Point , Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) has been presented to the Town Board for approval of payment; and WHEREAS , said warrant has been audited for payment by the Town Board ; now therefore be it RESOLVED , that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant . Operating Fund Vouchers : No . 1403- 1415 , $81 , 785 . 04 ; No . 1417- 1476 , $44 , 925 . 89 . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED: November 7 , 1996 Q,2L, J..xL nm,, Joan ent Noteboom , Town Clerk fly OF 1P 9 TOWN OF ITHACA ,�� ' 2104 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 28 (g) Southern Cayuga Lake Intermunicipal Water Commission Budget Transfers Resolution No . 192 (g) WHEREAS , there are certain appropriation line items within the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) 1996 Budget which are presently over appropriated , and WHEREAS , Town Law requires that no expenditure shall be made from an over appropriated line item ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize and direct the SCLIWC to make the attached budget transfers in certain appropriation line items within the SCLIWC 1996 Budget , MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino, aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously. DATED : November 7, 1996 Q2.'2 Ij I " Joan Lent Noteboom , Town Clerk i I i Agenda # 2 8 9 Southern Cayuga Lake Intermunicipal Water Commission Re I I Z P Proposed FY- 96 Budget Transfers DR Amount CR Amount SW 1990.400 Contingency 167810800 SW 8310.411 Printing & Postage 2,550000 SW 8310.405 Auditor/Attorney 2, 500. 00 SW 83109406 Consultants 92760. 00 SW 8310.435 Advertisin 2,000. 00 (see below for breakdowns of Advertising) $ 161810000 $ 162810. 00 SW 8310.435 Advertis ' 1 Help-Wanted Ad: Instruments & Controls Mech./Op.: Total Help-Wanted Ad: 10. 00 10.00 20th Anniversary Celebration: ' AWWA Colorbooks & Stickers: • Balloons (1 ,000) : 134.50 Porta Potties (2) : 208638 • Tents (2) : 120900 Banners: 200000 T-Shirts : 165490 Food: 224.00 Misc. Expenses: 500000 Total 20th Anniversary Celebration: 437.22 1 ,990.00 TOTAL SW 8310.435 ADVERTISING; 2,000.00 "included in warrants 9/26/96 +open purchase order BOLTON POINT A(WATER SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION /tIlACAM, N V TOWNS OF DRYDEN • ITHACA • LANSING — VILLAGES OF CAYUGA HEIGHTS • LANSING HACA (607) 277 -0660—FAX (607) 277 -3056—E-MAIL SCLIWC @aoLcom MAILING ADDRESS : P.O. Box 178 Ithaca , N .Y. 14851 SHIPPING ADDRESS: Southern Cayuga Lake 1402 East Shore Drive Intermunicipal Water Commission Ithaca, N.Y. 14850 Proposed FY-96 Budget Transfers DR Amount CR Amount COMMISSIONERS: GEORGE J . CONNEMAN SW 1990.400 Contit�gency 12000.00 Chairperson SW 8310.461 Safety Progra 500800 SW 8320. 102 E/M Overtutt 1 ,000.00 JEANNINE KIRBY SW 8310.411 Printing & Postage 17000.00 Vice Chairperson SW 8310.201 Equipment 500400 CATHERINE VALENTINO SW 8330. 102 Production Overti 11000.00 Treasurer RONALD ANDERSON JEFFREY CLEVELAND $ 22500800 $ 27500.00 DONALD HARTILL i STEPHEN LIPINSKI H. MICHAEL NEWMAN SHIRLEY RAFFENSPERGER JAMES SCHUG KEVIN M. KAUFFMAN Executive Director LAWRENCE PARLETT Administration JACK RUECKHEIM Distribution PAUL TUNISON Production For approval at 10/ 31 /96 Commission meeting C OF 1 P� F _ 9 TOWN OF ITHACA 4- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No , 28 (h ) Ratification of Creation of Bookkeeper to the Supervisor Job Classification Resolution No . 192 (h ) WHEREAS , the Town Supervisor has determined there is a need to hire additional personnel in the accounting office ; and WHEREAS , Town Law, Section 29- 15 authorizes the Town Supervisor to appoint an individual to the Exempt class position of Bookkeeper to the Supervisor; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby ratify and approve the creation of the Exempt class position of Bookkeeper to the Supervisor, by the Town Supervisor. MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk OF 1 ,% TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No , 28 ( i) Ratification of Appointment Bookkeeper to Supervisor Resolution No . 192 ( i) WHEREAS , the Exempt class position of Bookkeeper to the Supervisor has been created pursuant to Civil Service Law and Town Law, Section 29 , 15 ; and WHEREAS , the Town Supervisor has appointed Mark Cass to the said position as a regular full time employee retroactive to October 14 , 1996 ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby ratify the appointment of Mr. Mark Cass as a regular full time , Bookkeeper to the Supervisor, in the Exempt class pursuant to Town Law, retroactive from October 14 , 1996 , at an hourly wage of $8 . 00 . Full time benefits apply; and be it further RESOLVED , the salary for the said position shall be paid from General Fund - Budget Personal Services , Al 340 , 100 , MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk i fly OF I r _ 9 TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 28 (j ) Regular Appointment Water & Sewer Maintenance Supervisor Resolution No . 192 (j ) WHEREAS , Wayne Sincebaugh has worked for the Town of Ithaca provisionally as the Water and Sewer Maintenance Supervisor; and WHEREAS , Mr. Sincebaugh has successfully completed the Civil Service competitive examination required to be considered a regular full time employee, rather than a provisional full time employee ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby appoint Wayne Sincebaugh to the position of regular full time Water and Sewer Maintenance Supervisor effective retroactive to the Civil Service notification from Tompkins County Personnel , dated October 18 , 1996 ; and be it further RESOLVED , per Civil Service requirements , an eight (8) week minimum probationary period applies , not to exceed twenty six (26) weeks , during which time a performance review will be made to determine regular employment status ; and be it further RESOLVED , the salary for the said position shall be approximately $31 , 179 . 00 , with an hourly wage of $ 14 . 99 for the year 1996 . Full time benefits apply. MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 CL, , + L" Joan Lent Noteboom , Town Clerk OF 1P TOWN OF ITHACA � Y 04 21 126 EAST SENECA STREET ; ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item No . 28 ( k) Highway Equipment Trade Resolution No . 192 (k) WHEREAS , the Town of Ithaca Highway Department and the Town of Danby Highway Department have rendered assistance to one another by trading the non chargeable use of a John Deere Flail Mower ( Ithaca's ) , and a Road Widener ( Danby' s) ; and WHEREAS , the Highway Superintendent's of both towns have identified the main use of both pieces of equipment on a more regular basis by each other; and Town of Ithaca Flail Mower 25 % Town of Danby Flail Mower 75 % Town of Ithaca Road Widener 75% Town of Danby Road Widener 25 % WHEREAS , both Highway Superintendent' s have determined that the value basis of both pieces of equipment are equal to $600 . 00 , and both feel the equipment is needed more by each other; now therefore be it RESOLVED , based upon the recommendation of the Town of Ithaca and Town of Danby Highway Superintendent' s the Town Board of the Town of Ithaca does hereby agree to exchange the said equipment ; and be it further RESOLVED , the title of each piece of equipment shall be passed to each other town . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. �e DATED : November 7 , 1996 t Joan Lent Noteboom , Town Clerk �Zy OF 1 T'f'y a TOWN OF ITHACA ,�� 12104 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-.1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7196 Agenda Item No , 28 ( 1) Snow and Ice Removal Agreement with Tompkins County Resolution No . 192 ( 1) WHEREAS , the Town Supervisor and the Attorney for the Town have been negotiating with Tompkins County regarding the Snow and Ice Removal Agreement between the County and the Town ; and WHEREAS , all the terms of the said agreement have been agreed upon by the parties involved ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby approves and authorizes the execution of the three year Snow and Ice Removal Agreement with Tompkins County by the Town Supervisor with such modifications she may approve upon the advice of the Attorney for the Town . MOVED : Councilwoman Harrison SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 01", Liz Joan Lent Noteboom , Town Clerk �1y OF 1 Thy TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 11 /7/96 ADDITIONAL AGENDA ITEM NO , 1 AUTHORIZATION TO CONTRACT FOR SERVICES OF NANCY OSTMAN AND ROBERT WESLEY FOR ENVIRONMENTAL STUDY OF SOUTH HILL SWAMP AREA Resolution No . 193 WHEREAS , the South Hill Swamp area within the Town of Ithaca has been recognized for the last one hundred years to be an important botanical site harboring rare plants ; and WHEREAS , Tompkins County has designated the South Hill Swamp area a Unique Natural Area , a status which carries no regulatory protection but serves to identify areas with outstanding environmental qualities worthy of special attention for preservation ; and WHEREAS , the Town of Ithaca Planning Committee and Town of Ithaca Conservation Board are considering appropriate protective measures for this area , and recently conducted a field trip to become more familiar with the area ; and WHEREAS , insufficient documentation exists describing plant species and communities in peripheral parts of the South Hill Swamp Unique Natural Area outside of the central core ; and WHEREAS , Nancy Ostman , Ph . D . and Robert Wesley, Botanist possess both the special skills for identifying plants and other natural features , and unique knowledge of the plant communities and rare plant occurrences within the Town of Ithaca ; and WHEREAS , the Town of Ithaca Conservation Board Fund (Account # B8020 . 407) in the 1996 Town of Ithaca Budget includes sufficient funds for the purpose resolved below; NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca does hereby support the further study of the South Hill Swamp Unique Natural Area to determine its natural features , plant communities , and rare plant occurrences ; and BE IT FURTHER I TB Mtg . 11 /7/96 Res . No . 193 Page 2 . RESOLVED , that the Town of Ithaca Town Board authorizes the Town of Ithaca to enter into a contract with Nancy Ostman , Ph . D . , and Robert Wesley, Botanist , to conduct an environmental survey of portions of the South Hill Swamp Unique Natural Area as further described in Schedule A annexed hereto ; and BE IT FURTHER RESOLVED , that the Town Board of the Town of Ithaca does hereby approve an amount not to exceed $ 1 , 200 . 00 from the Town of Ithaca Conservation Board Budget (Account # 68020 . 407) to compensate Nancy Ostman and Robert Wesley for services rendered . MOVED : Councilwoman Harrison SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : November 7 , 1996 Joan Lent Noteboom , Town Clerk flyOFIp Co a TOWN OF ITHACA ,�,� �04�- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 11 /7/96 Agenda Item Additional No . 2 Prepaid Health Plan Agreement Resolution No . 194 WHEREAS , the Town Board of the Town of Ithaca wishes to enter into an agreement with the Prepaid Health Plan to provide health coverage to certain Town of Ithaca employees ; and WHEREAS , the Town Board has reviewed and discussed the proposed agreement ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to enter into an agreement with the Prepaid Health Plan to provide health coverage for certain Town of Ithaca employees upon the advice of the Attorney for the Town and the Town Clerk/Director of Administrative Services . MOVED : Councilman Conley SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : November 7 , 1996 Q,'�' , J'� A Joan Lent Noteboom , Town Clerk �Zy OFIp TOWN OF ITHACA �, zi 4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING November 7 , 1996 5 : 30 p. m . AGENDA 1 . Call to Order. 2. Pledge of Allegiance. 3 . Reports of Town Officials: a. Town Engineer. b. Highway Superintendent. c. Director of Planning . d . Director of Building and Zoning . e. Town Clerk/Director of Administrative Services. 41 Report of Town Committees . 5 . Report of Tompkins County Board of Representatives . 6 . Report of Fire Commissioner, 7 . Review of Correspondence: a . Stephen J . Lovell , President; Lovell Safety Management Co. , LLC . b. John C . Barney, Esq . , Consolidated Rail Corporation - Order. c. Walter J . Wiggins, LaTourelle Liquor License. d . Maurice A. Dusky, Director; Ellis Hollow Road Apartments. e. Eva B . Hoffmann , Resignation Environmental Review Committee. f. Captain William J . Foley, NY State Police. g . Richard L. Lowenberg , President; Association of Towns of the State of New York, 8 . 5 :45 p. m . - PERSONS TO BE HEARD. 9 . 6 :00 p. m . - PUBLIC HEARING : Review of Updated Town of Ithaca Zoning Map. TB Mtg . 11 /7/96 Page 2 . 10 . Consider adoption of the updated Town of Ithaca Zoning Map. 11 . Consider survey results related to the establishment of the Chase Lane Lighting District . . 12 . 7 : 30 p. m. - PUBLIC HEARING : To consider the 1997 Southern Cayuga Lake Intermunicipal Water Commission Preliminary Budget as the 1997 Southern Cayuga Lake Intermunicipal Water Commission Final Budget . 13 . 7 :45 p. m . - PUBLIC HEARING : To consider the 1997 Town of Ithaca Preliminary Budget as the 1997 Town of Ithaca Final Budget . 14 , PUBLIC HEARINGS : To consider the 1997 Assessment Rolls for Special Benefit Districts . 8 : 15 p. m . - Forest Home Lighting District 8 : 16 p. m . - Glenside Lighting District 8 : 17 p.m. - Renwick Heights Lighting District 8 : 18 p. m . - Eastwood Commons Lighting District 8 : 19 p. m . - Clover Lane Lighting District 8 : 20 p. m . - Winners Circle Lighting District 8 : 21 p. m . - Burleigh Drive Lighting District 8 : 22 p.m . - West Haven Road Lighting District 8 . 23 p. m . - Coddington Road Lighting District 8 : 24 p . m . - Water Improvement Benefit District 8 : 25 p . m . - Sewer Improvement Benefit District 8: 26 p. m . .= Judd Falls Road Sidewalk Benefit Improvements 15 . Consider 1997 Water and Sewer Benefit Assessments , 168 Consider adoption of the 1997 Assessment Rolls for Special Benefit Districts . 178 Consider approval of employee' s salaries for 1997 . 18 . Consider salary increase for Election Machine Custodians . 198 Consider options related to the Employee Benefit, Group Health Insurance , 204 Consider entering into an agreement with the Dispute Resolution Center to provide employee related services . TB Mtg . 11 /7/96 Page 3 . 21 . Consider approval of Delinquent Water and Sewer Charges on the 1997 Town and County taxes . 22. Consider adoption of the 1997 Southern Cayuga Lake Intermunicipal Water Commission Preliminary Budget as the 1997 Southern Cayuga Lake Intermunicipal Water Commission Final Budget. 234 Consider adoption of the 1997 Town of Ithaca Preliminary Budget as the 1997 Town of Ithaca Final Budget . 24 , Consider Cornell University' s transfer of title for the Forest Home walkway to the Town of Ithaca . 25 . Consider support for construction of Warren Road walkway. 26 . Consider acceptance of Briarwood Drive and Birchwood Drive , north . 27 . Consider authorization of grant application to New York State Department of State , Division of Coastal Resources and Waterfront Revitalization , for funds to prepare a joint Local Waterfront Revitalization Plan with the City of Ithaca and Village of Cayuga Heights , said application to be coordinated by the Tompkins County Department of Planning . 28 , Consent Items : Consider resolutions approving and/or authorizing the following : a . Town Board Meeting Minutes - 9/9/96 , 10/3/96 . b . TOWN OF ITHACA WARRANTS . c. Town of Ithaca Budget Transfers . d . Quarterly Investment Report. e . Monthly Financial Report . f. BOLTON POINT WARRANTS . g . Bolton Point Budget Transfers . h . Ratify Creation of Bookkeeper to the Supervisor position . i . Ratification of Appointment - Bookkeeper to the Supervisor. j . Regular Appointment - Water & Sewer Maintenance Supervisor. k . Highway Equipment trade . I . Snow and Ice Removal Contract with Tompkins County. 29, Consider EXECUTIVE SESSION . 30, Consider ADJOURNMENT. �Zy OF I Thy TOWN OF ITHACA ,p� zi o4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y � TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 I i TOWN BOARD MEETING November 7, 1996 ADDITIONAL AGENDA ITEMS 1 . Consider authorization to enter into a contract for consultant services to conduct a plant survey of the South Hill Swamp area . 2 . Consider entering into an agreement with Prepaid Health Plan for health coverage . j Town Engineer ' s Report for 11 / 7 / 96 Town Board Meetinct DEVELOPMENT REVIEW Eco - Village Site improvements required by the Town as conditions of approval are substantially complete . Sediment and erosion control measures will continue to be maintained until final landscaping and vegetative treatment is completed , probably in the Spring of 1997 . EARTH FILL PERMITS Five Mile Drive , Immaculate Conception Filling at the site has been moderate in October due to the use of other sites by the contractor . Sediment control fencing is being maintained around the fill area . The contractor has been keeping the road way clean . Ithaca Vol . Vets , Elmira Road The Association received site plan approval from the Planning Board - on October 29 , 1996 for an enlarged parking area on the property with additional fill to be placed . The Town Engineer will monitor the project . WATER PROJECTS The Town Engineering staff is continuing to work with the Bolton Point staff to implement the master metering program for connections to the water transmission main . Work to date includes placement of the piping and enclosures for most of the metering sites . The Town Engineer is continuing to work with the ' City Engineer and SCLIWC member municipal engineers on the engineering evaluation to include the entire water infrastructure for the area . This evaluation is being done in conjunction with the City of Ithaca water supply '. study . A contract to O ' Brien and Gere Engineers , Inc . has been finalized by the City of Ithaca . Work is proceeding under the contract with ' O ' Brien and Gere to complete the hydraulic model of the Town of Ithaca distribution system . Progress on the project includes development of the combined model geometry and field flow tests to determine pipe friction loss conditions . Town Engineer ' s Report 11 / 7 / 96 SEWER I Plans for the replacement of the controls and rebuilding of the pumps for Forest Home pump stations Number 1 & 2 have been completed and Town staff with assistance of the City Sewer department will be replacing these items . A plan has been prepared for the installation of a monitoring station on Hanshaw Road which will measure the sewer flow into Cayuga Heights system from approximately 80 % of the Town properties served by the Village wastewater treatment plant . Installation of this monitoring station is part of the Northeast Sewer Rehabilitation Plan which has been requested by the Village of Cayuga Heights . Three small pumping stations on East Shore Drive that were originally installed by the Town are being upgraded with larger pump chambers and new pumps to eliminate problems that were encountered due to small diameter pump stations and effluent lines . The pump stations are being tied , into a 4 " ductile iron pipe force main that exists along East Shore Drive . HIGHWAY AND PARKS The Forest Home Bridge Project is finally progressing wit f installation of the steel girders on October 23 and 24th . Replacement . .0 1 the water main under the bridge and approach work is expected to be completed by mid - November . STORMWATER Construction of the Dewitt Pond improvements is substantially complete , with minor site restoration and planting work remaining . The . work included excavation of the . pond to increase storage volume and construction of the new inlet channel with a gabion lining . The Town Highway/ Parks staff has done all the work on the project except replacement of the fence , and has done an excellent job . BENEFIT ASSESSMENT Benefit Assessment questions and Townwide assessment review is continuing . The County Digital Tax Parcel Maps have been provided to the Town by the County Assessment Office , and development of a database utilizing the GIS is proceeding . The committee for review of the benefit assessment formula will meet the beginning of November . Town Engineer ' s Report 11 / 7 / 96 3 CAYUGA INLET REHABILITATION PROJECT BY US ARMY CORPS ' OF ENGINEERS The Corps of Engineers is planning to repair Cayuga Inlet Flood Control Channel .from the State Street Bridge up to the drop structure and fish ladder . Work is proposed to include removal of approximately 100 , 000 CY of sediment , placement of rock rip rap bank protection and removal of gravel from the Coy Glen grade stabilization structures . NYSDEC as the maintenance agency has been asked to provide spoil sites for the project . The project is scheduled to be let in November with work completed by December 31 , 1996 , The Town Engineer attended a meeting with a Thruway Authority representative to discuss the planned maintenance of the lower end of Cayuga Inlet which is included as part of the Barge Canal System . The tentative five - year work plan for the canal system includes dredging of the inlet downstream of the Buffalo Street bridge out into the lake to clean the navigable channel . The Thruway Authority has requested local assistance to locate and secure a spoil site for the hydraulic dredging project . The spoil area needs to be within a mile of the dredging location and to have adequate space for dewatering the sediment , approximately 20 - acres will be needed . The site could be temporary as the dewatered spoil can be removed and used as clean fill . Thys Van Cort of the Ithaca City Planning Department will be coordinating a group of representatives from the County , City and Town to address this request . The Thruway Authority has been working off a barge to repair the breakwaters and remove obstructions from the inlet . C : \MEMOS\ERPT9610 . REP Agenda Item # 3b Highway Superintendent and Park and Open Space Manager Board Report, October Report . Town of Ithaca Town Board, November 7 , 1996 During the month of October the Highway crews spent much time " buttoning up" job and preparing for winter weather. With the addition of two new people, we have been able to split into work crews , which allows us to accomplish different tasks at the same time . They spent 789 hours of time, which includes 14 . 75 hours of overtime, on General Repairs . These jobs consist of repairing shoulders, patching roads, and other general repairs . In October, the crews started putting in underground drainage on Brandywine Drive. This, along with reconstruction of Chase Lane, took 229 hours this month. Our semiannual brush pick up was conducted in October. This took 432. 5 hours of time between the Parks and Highway crews . Water Maintenance repairs consumed 60 hours of time, which Sewer Maintenance consumed 179 hours of time this month. Machinery/vehicle repairs took 168 hours of time . Parks crews worked on several routine maintenance projects for a total of 294 hours . They spent 44 ours on staining play structures , etc. , and 56 hours of drainage improvements in several parks . They spent 112 hours of time mowing the parks and trails one last time, which included snowing the T-mains for Bolton Point . Projects for November 16 Leaf collection throughout the Town . 29 Finish FEMA work. 3 . Prepare for winter weather 4 . Brandywine Drive .t . Agenda Item #3c Planning Director' s Report for November 7 1996 Town Board Meeting DEVELOPMENT REVIEW The following are actions that were considered by the Planning Board. Botie-Warden Subdivision, 1335 and 1343 Mecklenburg Road The Planning Board granted Preliminary and Final Subdivision Approval at the October 29, 1996 meeting for the subdivision of a 15.94 + / - acre parcel into two lots in order to create one new building lot in an R-30 Residence District on Mecklenburg Road. The proposal included a land swap with an adjacent landowner to provide a wider area for access to the new lot. Expansion of Dental Office, 1018 Ellis Hollow Road The Planning Board granted Preliminary and Final Site. Plan Approval at the October 29, 1996 meeting for the proposed expansion of a dental office building to consist of 1,176 + /- square feet of new entrance area, waiting room and office space, adjacent to East Hill Plaza, Business District "C". Veteran Volunteer Fireman' s Parking Lot Expansion, 638 Elmira Road The Planning Board granted Preliminary and Final Site Plan Approval at the October 29, 1996 meeting for the proposed expansion of an existing 41 space parking lot to 71 spaces for the purpose of providing overflow parking for the existing Ithaca Veteran Volunteer Fireman's Association facility, located at 638 Elmira Road, LI Light Industrial District. In addition to the above actions, the Planning Board discussed the following items at the October 1, 1996 meeting: Baker Parcel, Slaterville Road At the request of Mr. Baker, who owns a property along Slaterville Road that is now split-zoned between the new Six Mile Creek Conservation District and the R45 District, the Planning Board discussed the parcel's remaining development potential if the City of Ithaca acquires approximately four acres of the Baker parcel as part of the City's Inlet Island/ Cass Park land substitution proposal. Such acquisition would leave about three acres of the Baker parcel within the Conservation District, where that District requires a minimum lot size of seven acres. The Planning Board suggested the option of clustering development on those parts of the site most conducive to development (some of the Conservation zoned area may be more appropriate for houses than parts of the R-15 zoned area), and suggested that Mr. Baker submit sketch plans to the Planning Board for discussion when he has a better idea of what he wants to do with -the property. A letter summarizing that discussion was sent to Mr. Baker. Planning Board Organization and Procedures The Attorney for the Town and the Director of Planning led a discussion regarding Board organization and procedures . ' Topics included board member commitment. training and educational opportunities and resources, how to conduct fair and efficient meetings, conflict of interest, ethical issues, open meetings law requirements, among others. . CURRENT PLANNING DEPARTMENT PROTECTS The following are significant accomplishments or issues that have been dealt with over the past month . County Waterfront Study: The final draft of the Tompkins County Waterfront Plan has been completed by the consultant and was presented to the public on Saturday, i September 28, 1996, at the third of three focus group sessions to gain public input on the waterfront: planning process . Following public review of the draft plan, the plan will be finalized, and the Town of Ithaca Town Board, along with the other participating municipalities and organizations, will most likely be asked to accept or endorse the plan (possibly at the December Town Board meeting). Tompkins County Economic Alliance: Discussions continue to focus on the possibility of establishing an office or expanding functions of an existing agency to coordinate economic development planning, advocacy and technical support on a # countywide ' basis. Most recent discussions have focused on the possibilty of restructuring Tompkins County Area Development (TCAD) to provide these " additional functions. The proposed County Budget currently includes funds to support 'this economic development function. In addition, the Economic Alliance has prepared . a working draft "Economic Development Overview" report, which summarizes the consensus points reached by this group over the past several months of meetings. A more complete draft will be prepared in the near future. SEOR Reviews for Zoning Board:oard: One SEQR review for the Zoning Board was completed: this was a request for authorization from the ZBA to ' be permitted to build a 7 X 18' addition at the rear of an existing non-conforming building/lot at 210 Forest Home Drive, R-15 Residence District (Faust and Charline Rossi).' Codes and Ordinances Committee: Work continued on Zoning Ordinance revisions at the October 2, 1996 meeting, including review of a proposed Office ' Park zone and 2 review of the MR Multiple Residence District. Discussion at the November COC meeting (tentatively rescheduled to Nov. 20th) will focus on (1 ) continuation of review of the MR Multiple Residence zone, (2) review of the LI Light Industrial zone, and (3) revisiting the question of "siting guidelines" in low density residential zones . Planning Committee: The Planning Committee and Conservation Board held a joint meeting on October 23, 1996 to discuss the field trips to Coy Glen and South Hill Swamp, both of which have been identified by the Planning Committee and Conservation Board as high priority areas for evaluating as additional Conservation zones or establishment of some other protective measures. There was a consensus that both areas warrant further conservation efforts, and that both should be addressed simultaneously if possible . It was agreed that additional study of the plant communities around the South Hill Swamp would be important to provide the Town with a better understanding of the significant natural areas that warrant protection. In order to obtain more detailed information on mature woodlands, wetlands, and pockets of rare plants, it was agreed that it would be desirable to hire a consultant to conduct a survey this fall. As a follow up, staff is working on arrangements for such a study, using funds remaining in the Conservation Board budget. . The Planning Committee is scheduled to meet on November 12, 1996 to continue discussions on these areas . Park and Open Space Plan Update: The inventory and analysis chapters of the draft Park and Open Space Plan Update have been provided to the Conservation Board and Planning Board for informational purposes, and an introductory presentation on the Plan was made at the October 3rd Conservation Board meeting. A similar presentation is scheduled for the November 19th Planning Board meeting. Drafts of the recommendations chapters will be distributed shortly. Zoning Map Revisions : The Town Board will be holding a public hearing at the November 7th meeting to consider adoption of the updated Zoning Map (refer to materials under Agenda Item No's . 9 and 10). Inlet Valley Parcels:. A purchase offer was sent to the County, and negotiations to acquire the two parcels are underway. A draft memorandum of understanding regarding the Town' s acquisition of the parcels and the future option to transfer the parcels to the City has been sent to City officials for review. Town of Ithaca - Cornell University Transportation Committee: A Committee meeting was held on October 21, 1996. Agenda items included (1 ) an update on NYS Dept. of Transportation data on traffic accidents and volumes at Route 366 intersections (related to the possibilities of adding a full, three color traffic signal at Judd Falls Road and / or closing the north leg of Judd Falls Road; (2) a summary of the discussions at the Cornell Plantations Master Plan focus groups and (3) an update on the Northeast Corridor Study that will be initiated by Tompkins County in 1997. A subcommittee was established to look at the possibility of pedestrian/bicycle path(s) through the Plantations area. The subcommittee will meet on November 4, 19960 3 The next meeting of the full Transportation Committee will be held on December 5, 1996. Farm Tour: As a follow up to discussions- at the Planning Committee, Conservation Board, Agriculture Committee and Town Board, a tour of active farms and agri- businesses in the Town of Ithaca is tentatively being scheduled for Saturday, November 16th. The tour as currently envisioned would begin at Town Hall with brief introductions. Then participants would board a bus to travel to approximately five active farm / agricultural operations, possibly including Genex (formerly E.A.I.C.) on Sheffield Road, the EcoVillage community supported farm on Mecklenburg Road, the Baker dairy farm on Bostwick Road, Sheldrake Farms vegetable and greenhouse operations off Elmira Road, and Six Mile Creek winery and vineyard (where a box lunch and tour of the winery would complete the trip). Each stop would include a short tour of each operation led by the people who run them. Information about each farm operation will be provided in a tour packet. Information will also be available on other farms in the town, some of which will involve drive-bys on the bus. The tour would begin around 9 a.m. and end by about 1 :45 p.m. Announcements on the tour will be forthcoming. New York Planning Federation / American Planning Association Conference: Planning staff and the Planning Board Chair attended the joint conference of the New York P1aiuling Federation and the Upstate New York Chapter of the American Planning Association held at the Hotel Syracuse on September 30 - October 2, 1996s This was the first time that the annual conferences of the two organizations were combined. Sessions attended included: new technologies in computers; hot button issues (big boxes and franchise businesses, mining, wetlands, manufactured housing, adult uses, and telecommunication towers), improving community and site design (which included discussions about site plan review, historic preservation commissions, and coordination between hist. pres. comms. and planning boards); growth management techniques; proposal for licensing professional planners in New York State; watershed protection and the impacts of development; SEQR short course; working rules for planning and zoning boards; case law update; tools for open space and resource protection; planning for agriculture in NYS; and the takings issue and municipal liability. Numerous reference materials were "obtained at the conference, . and are` available in the Planning Department library, including a videotape on community open space conservation, a new DEC handbook on local open space planning, an updated version of the Guide to Planning and Zoning Laws of New York State, and a new guide ("The Short Course") for planning and zoning board members. Notes and handouts from specific sessions are available to Board members upon request. bill, Filename: lfiles \ townbd \ tpre1196.mem 4 . . i TOWN OF ITHACA gRanda 3d REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF SEPTEMBER 1996 YEAR TO DATE TYPE OF PERMIT YEAR I # OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACHED 19961 0 0 0 0 RESIDENCES 19951 0 0 0 0 SINGLE FAMILY DETACHED 1996 i 0 0 4 3769000 RESIDENCES 1 1995 ! 0 0 17 210439833 1996 1 1509000 19 21784,930 TWO FAMILY RESIDENCES 199511 0 0 3 469,000 19961 0 0 14 249 ,058 RENOVATIONS 19951 1 18,000 14 304 ,495 1996 ' 1 3 ,000 4 33 ,785 CONVERSIONS OF USE 19951 0 0 5 67,364 1996 i 2 110,000 16 597 ,088 ADDITIONS TO FOOTPRINT 1995 1 16 , 5001 10 164 , 150 19961 0 0 0 0 MULTIPLE RESIDENCES 1995 , 0 0 0 0 I j 19961 0 0 10 358 ,002 BUSINESS 19951 0 0 12 642,714 19961 0 0 0 0 AGRICULTURAL 19951 0 0 0 0 1996I� 0 0 3 385,000 INDUSTRIAL 19951 0 0 0 0 1996 ` 2 31 ,445 15 8,553, 165 EDUCATIONAL 19951: 0 0 8 1 ,316 ,446 MISCELLANEOUS 1996 1 Demolish bam 51000 27 568,524 CONSTRUCTION 19951 5 57,397 54 3539924 TOTAL NUMBER OF 1996 7 299,445 112 13,905 ,552 PERMITS ISSUED 1995 ' 7 910897 123 503610926 TOTAL FEES 19960 7 685 112 21 ,770 RECEIVED 19951 7 310 123 11 ,555 FF Date Prepared : October 31 , 1996 Dani L, Holford Building/Zoning Department Secretary - 2 - TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 23 1 . 100 Christopher Circle - convert single family into a two-family dwelling. 2. 1323 Mecklenburg Road (Unit 11 and 12) - new two-family dwelling - temporary. 3 . 1323 Mecklenburg Road (Unit 14) - new two-family dwelling - temporary. 4. 1323 Mecklenburg Road (Unit 16) - new two-family dwelling - temporary. 5 . West Tower at Ithaca College - sprinkler system installation. 6. 128 Salem Drive - rebuild outside wood deck on accessory building. 7. 1319 Mecklenburg Road - remove wall, reinforce existing beam 8. 1323 Mecklenburg Road (Unit 15 and 16) - new two-family dwelling. 9. 1323 Mecklenburg Road (Unit 9 and 10) - new two-family dwelling. 10. 1323 Mecklenburg Road (Unit 13 and 14) - new two-family dwelling. 11 . 699 Coddington Road " add new roof section. 12. 699 Coddington [toad - new baseboard hot water heating system. 13 . 101 Dates Drive - second floor renovation for rehabilitation wing. 14. Hasbrouck Apartments buildings N4, 6, 7, 9, 15 through 24 - boiler replacements. 15. Palm Road - Cornell University Bookstore Warehouse - additional office space (mezzanine) - temporary. 16. 1301 Trumansburg Road - renovate Suite R. 17.9 18.119. 1323 Mecklenburg Road - carports 1 -8, 946, and 17-27. 20. 1323 Mecklenburg Road (Unit 19 and 20) - new two-family dwelling. 21 . 1323 Mecklenburg Road (Unit 21 and 22) - new two-family dwelling. 22. 15 Marcy Court - new single-family dwelling. 23 . 1323 Mecklenburg Road (Unit 11 and 12) - new two-family dwelling. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1996- 128 TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE. 1995 - 135 _ INQUHUfES/COMPLAINTS INVESTIGATED THIS MONTH - 5 i 1 . 165 West Haven Road - building code - no violation found. 2. 119 West King Road - other - pending. 3. 279 Coy Glen Road - burning - abated. 4. 11 Hdlcrest Drive - occupancy - no violation found. 5. 225 Coddington Road - building code and occupancy - pending. From September 1996 1 , 906 Danby Road - occupancy - no violation found. 2. 177 Kendall Avenue - property maintenance - abated. From August 1996: 10 401 Sheffield Road - building code - abated. 2. 111 Tudor Road - occupancy - abated. 30 221 DuBois Road - property maintenance - abated. From May 1995 ' 1 . 1152 Danby Road - zoning and building code - pending legal action. From March 1994 - 1 . 132 Forest Home Drive - building code - pending state hearing on 9/19/96 - variance granted - pending compliance.. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1996 - 65 TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1995 - 73 - 3 - TOTAL FIELD VISITS THIS MONTH - 80 Uniform Building Code - 57 Local Law and Zoning Inspections - 17 Fire Safety - 3 ( 1 plaza [8 tenant spaces], l professional building [ 10 tenant spaces], 1 school) Fire Safety Reinspoctions - 2 (2 apartments [7 units]) Fire Occurrences - 1 (motel trash can) Fire Occurrence Reinspections - 0 TOTAL FIELD VISITS YEAR TO DATE, 1996 - 925 TOTAL FIELD VISITS YEAR TO DATE, 1995 - 819 r TOTAL SIGN PERMITS THIS MONTH - 0 TOTAL SIGN PERMITS YEAR TO DATE, 1996 - 3 TOTAL SIGN PERMITS YEAR TO DATE, 1995 - 9 ZONING BO RD OF APP .AIR 1 MEETING - 5 CASES - AGENDA ATTACHED Id I •a TOWN OF ITHACA ZONING BOARD OF APPEALS FINAL NOTICE OF PUBLIC HEARINGS WEDNESDAY , OCTOBER 9 . 1996 7 : 00 P . M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals of the Town of Ithaca on Wednesday , October 9 , 1996 , in Town Hall , 126 East Seneca Street , ( FIRST Floor , REAR Entrance , WEST Side ) , Ithaca , N . Y . , COMMENCING AT 7 : 00 P . M . , on the following matters : �p APPEAL of David Burbank , Appellant , requesting a variance from the requirements of P Article IV , Section 14 of the Town of Ithaca Zoning Ordinance , to be permitted to R maintain an existing single - family residence with a front yard setback of 26 ± feet ( 30 U feet specified for the Deer Run Subdivision Phase IIIA ) , at 166 Whitetail Drive , Town S of Ithaca Tax Parcel No . 44 - 1 - 103 , Residence District R- 15 Cluster . Q (\ APPEAL of Faust and Charline Rossi , Appellants , requesting authorization from the P Zoning Board of Appeals under Article XII , Section 54 of the Town of Ithaca Zoning e oOrdinance , to be permitted to build a 7 ' x 18 ' addition at the rear of an existing non- 0 conforming building / lot at 210 Forest Home Drive , Town of Ithaca Tax Parcel No . 66 - 2 . 0 13 ; Residence District R- 15 . Said building lot is non conforming since it contains two residential buildings , whereas only one is permitted on a single parcel of land . PAPPEAL of Eugene Erickson , Appellant , requesting a variance from the requirements of P Article IV , Section 16 of the Town of Ithaca Zoning Ordinance , , to be permitted to R maintain a newly subdivided parcel of land with a . lot width of 40 ± feet at the street o line and the maximum front yard setback ( 60 feet and 100 feet respectively required ) at S 130 Crest Lane , on a portion of Town of Ithaca Tax Parcel No . 66 - 3 - 3 . 2 , Residence Q District R- 15 . 0 R APPEAL of Edwin Hallberg , Appellant , requesting a variance from the requirements of R Article IV , Section 14 of the Town of Ithaca Zoning Ordinance , to be permitted to maintain an existing single - family home with a front yard building setback of 24 . 2 feet v ( 30 feet specified for the Deer Run Ssubdivision , Phase IIIB ) at 15 Marcy Court , Town O of Ithaca Tax Parcel No . 44 - 1 - 147 , Residence District R- 15 Cluster . P1 APPEAL of Robert Harris , Appellant , requesting a variance from the requirements of Article V , Section 20 of the Town of Ithaca Zoning Ordinance , to be permitted to P% construct an accessory building with a height of 20 ± feet ( 15 foot height limitation ) at 1176 Danby Road , Town of Ithaca Tax Parcel No . 36 - 1 - 7 . 1 , Residence District R- 300 O Said Zoning Board of Appeals will at said time , 7 : 00 p . m . , and said place , hear all persons in support of such matters or objections thereto . Persons may . appear by agent or in person . Individuals with visual or hearing impairments or other special needs , as appropriate , will be provided with assistance , as necessary , upon request . Persons desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing . Andrew S . Frost Director of Building and Zoning 273 - 1783 Dated : October 1 , 1996 Publish : October 4 , 1996 Agenda Item No . 3 (e) Town Clerk' s Monthly Report Presented to Town Board - November 7 , 1996 Town Clerk: Staff continues to work on the year end Records Management Disposition Listing to transfer some records to the Inactive Storage Center. After completion of the listing they will make a new inventory of the Inactive Storage Center and the Archival Vault for 1997 . 175th Anniversary Celebration : The unveiling of the historical marker in front of Town Hall will take place during a small ceremony on November 1 , beginning at 11 : 30 a. m . A reception in the Town Board room will immediately follow . Guests include the past and present Town Supervisor' s , Board members , Clerk' s , County Board members . Also invited are Assemblyman Martin Luster, Senator James Seward , various other elected officials , and the Ithaca College and Cornell University President' s . George Frantz, Assistant Town Planner is to be congratulated for his hard work in determining locations , researching/ writing text, and procuring the markers . Thank you George for helping us to celebrate the 175th in a way that provides present and future residents an opportunity to learn and enjoy the history of our town . Tax Collection : On October 22 , Deputy Betty Poole and I attended the NYS - GFOA Credit Card Seminar in Binghamton . The seminar explained the recently passed State legislation , Chapter 309 of 1996 . This legislation allows for the payment of, "Fines , civil penalties, rent , rates , taxes , fees , charges , revenue , financial obligations or other amounts, including penalties , special assessments and interest , " by credit cards , etcetera . They brought forward many significant factors and considerations during the seminar, they included but were not limited to the following : 1 . It would be necessary for the Town , County, and the Village of Cayuga Heights to enact a Local Law allowing collection of taxes by credit card . All would need written agreements with one another, and the credit card agent used . This would be necessary because the town collects the county warrant upon satisfaction of our own warrant . We would need the agreement with the Village for collection of re- levied taxes . Town Clerk Monthly Report - 11 /7/96 Page 2 . 2 . Credit card companies do not allow governments and businesses to pass on the ' usage fees imposed by credit card vendors to citizens and customers utilizing this payment option . State and local governments are not permitted to deduct such usage fees from the mount of taxes owed . We should not be required to absorb usage fees in their entirety, this would force all taxpayers to bear the cost of the use of the credit cards . Usage fees could be either a percentage of the transaction amount , ( usually 1 . 5% to 3%) ; or a flat charge for each transaction , ($ . 50 to $3 . 00 per) . 3 . Costs involved to implement this collection process would include the transaction fee , annual equipment and software costs (either lease or purchase) , a new phone line , and retraining costs . (A municipality in New Jersey did a cost analysis and found their cost per transaction was $3 . 46 . ) 4 . Implementation would require : - Decision as to whether to incur the costs of a benefit analysis. - Passage of legislation accepting credit card payments . - Enactment of the local law by the entities involved . - Determination of the cost of present transaction processing . - Preparation of a Request for Proposals , distribute to potential vendors . - Evaluation of proposals compared to the cost benefit analysis . - Identification of transactions that may be attractive for credit card payments . - Negotiation of a contract with an acquirer/processor, ( all entities involved) . Training for staff . - Tracking and evaluation of the results , (ongoing) . 5 . The presenter of the Seminar warned us to "exercise great caution ", if we proceeded with this endeavor. He emphasized that if this is done incorrectly, there would not be another chance . He also noted that unless there is a very high volume of transactions it would not be a worthwhile venture . Accounting : The Consultant has begun working on the evaluation of the office procedures and the accounting functions beginning with the computer software to determine its capabilities related to our specific needs . Review of the escrow accounts - for Planning and Engineering fees , in lieu of park lands , etcetera will be conducted simultaneously. Respgctf llsubmitted , i ry Joan Lent Noteboom i Town Clerk/Director Administrative Services AGENDA 03e FORM NO. 1002-N TOWN CLERK'S MONTHLY REPORT w1uv.,ASON LAW BOOK CO., vlcloa, Nrlu661 TOWN OF ITHACA NEW YORK (Month) OCTOBER 19 96 TO THE SUPERVISOR: Pursuant to Section 27, Subd. 1 , of the Town Law, I hereby make the following statement of all lees and moneys recelved by me In connection with my office, during the month above stated, excepting only such lees and moneys the application and payment of which are otherwise provided for by law: LICENSE CATEGORY NUMBER OF LICENSES SOLD OR ISSUED COMMISSION COMMISSION TOTAL USED SENIOR (65 + 1 Military Dlsablllly) FISHING - SEASON HUNTING (Small Game) BIG GAME (Deer and Bear) 1100 TRAPPING BOWHUNTING (Big Game License Required) 5 . 00 I MUZZLELOADING (Big Game License Required) SPORTSMAN 4 . 00 FISHING - 3 DAY JUNIOR TRAPPING (Under 16 yrs.) SPECIAL SECOND DEER PERMIT (See Big Game Guide) 1100 TURKEY PERMIT (Available at DEC ollicos only) 2 , 00 i NON-RESIDENT FISHING - SEASON NON-RESIDENT HUNTING - SEASON (Small Game) NON-RESIDENT BIG GAME (Door ONLY) NON-RESIDENT FISHING - 5 DAY NON-RESIDENT HUNTING - 5 DAY NON-RESIDENT MUZZLELOADING i NON-RESIDENT BOWHUNTING NON-RESIDENT BEAR TAG NON-RESIDENT COMBINATION NON-RESIDENT TURKEY PERMIT (Avelloble al DEC offices only) JUNIOR ARCHERY ( 14-15 Years) LOST LICENSE ($5.00 Per Stamp Lost) JUNIOR HUNTING (12-15 Years) $ 19000 ADD - TOTAL COMMISSIONS C* S 19 . 00 3 Marriage Licenses No. 1164 to No. - 1166 @ 8 . 75 $ 26 . 25 Marriage Certificates @ Marriage Transcripts @ 10 . 00 30900 A 1255 TOTAL TOWN CLERK FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 75 . 25 A 1010 — 1090 REAL PROPERTY TAXES E INTEREST and PENALTIES ; A 2001 PARK and RECREATION CHARGES A 2110 ZONING FEES $ A 2115 PLANNING FEES $ A 2530 GAMES OF CHANCE TOWN SHARE . . . . . . . LICENSES FEE $ TOTAL A 2540 BINGO TOWN SHARE . . . . . . .9 ,.55 . . . . . . . . LICENSE $ ----- FEES TOTAL 9 - 99 A 2544 15 DOG LICENSE - 9PIlV(lj NEW 31911671K Yn 31 91 687F ® 2 On 30 . 00 I DOG LICENSE - RF.NF.WALS 96 - 161 t- n 96-246 @ 2 - 00 172 - 0n i I A 2545 OTHER LICENSES A 2555 BUILDING PERMITS j A 2590 OTHER PERMITS A 2655 MWOM3AL-ES Misc . NSF Income 11000 A 2770 OTHER UNCLASSIFIED REVENUES _ TAX SFARCAFR - 5 (d 9—no 29 ' 001 MT4( r'OPTr4 12 . 90 ZONING ORDINANCES 0 $ Sn 42 . 50 COMP _ PLAN 1 0 11 nn 12 . 00 ENUMERATION 101 @ 1 - 00 101 . 00 TOTAL TOWN REVENUES TO SUPERVISOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 491 - 2n ° Amount paid to SUPERVISOR for Games of Chance Licenses Amount paid to SUPERVISOR for Slate Share of Bingo Licenses Amount paid to D.E.C. for Conservation Licenses . 260 . 0f) Amount paid to COUNTY TREASURER for Dog Licenses 178 , 72 Amount paid to STATE HEALTH DEPARTMENT for Marriage Licenses 33 . 75 Amount paid to . NYS Ag h Mkt- c; - for WbQRx5Aft1Q unspay /unneuter Fee 66 . 00 Amount paid to Stale for Sales Tax on Sale of Dogs SPCA Contract 497 . 78 • Received Payment of these amounts: TOTAL DISBURSED . . , s 1523 . 45 November 6 19 96 r�(,(X/�_i_ , _ ,y Supervisor Catherine Valentino STATE OF NEW YORK, COUNTY OF TOMPKTNS TOWN OF TTRAr.4 Joan Lent: Noteboom being duly sworn, says that she Is the Clerk of the Town of Ithaca that the foregoing Is a full and true statement of all Fees and Moneys received by her during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Mary J. Sexton P Subscribed and Sworn to before me this Notary Publle, State of New York I 911ration A01SA5044003 : Town clerk 6th da o1 November 19 96 Qualified In Vega County " y y Commission Expires May 22, 199 /yn , p-71J -T- -+�rY= Notary Public Prepare In duplicate. Remll original to Suporvleor, retain copy for Clark's record. 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V N S m V n m < W Ah N W ° O * ( - ® •° D a m cn3 co 1 �. m cNn ? a � j � m lA G � NCD CD Nj 37 � � N7 N3 M � D .a �• "m CA Of g N g. N g 0 : CDD = erg � �' n �: cn 0 0 , c ? c c e Z O $ •D � mz M . � � � D D m m =j n CL z ? �_ to - lo m a o � o acn o mO CL -, ' O -, z : Z -i g z �° z z CD CD 3 0 Om >Z -p .- i m N !J1 U1 N cn Cn V -. N N m s D m .q -0 co m QOM V ((TT}} CL t�9 fA 6s U� d� fa D rD �( m N N N A N N A mn O F O O o 0 o O V m A a _ CL _ � m V Z �. 6% to i f3 ° > ( N N A N N Ab ,con O w o v w m v co M cc m v � 4A to dt fa N N A 0 Z 0 0 °o 0 0 °o con D v fft fo �_ fa 0 � N N N N 4 0 o U1 CD W Upt V O O �Zy OF I p AGENDA # 13 F TOWN OF ITHACA 21044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN OF ITHACA 1997 BUDGET MESSAGE Catherine Valentino , Supervisor November 7 , 1996 This is my first budget for the Town of Ithaca . Truthfully, it has been something I faced with a feeling of apprehension . However, while working through it with the Department Heads and staff one part at a time by looking at each fund closely, I feel quite good about it . The end result is a budget that is different in many ways from past budgets . We have changed some account numbers to follow the recommendations of the State Comptroller. We have added or subtracted lines to help track expenditures and revenues more closely, for example most miscellaneous lines are gone. Appropriation lines for computer supplies and copy supplies have been added to track expenses in a more efficient manner. We have added more shared service lines to coordinate costs between departments . We are monitoring our monthly cash and budget figures to track " real" money to maximize the investment of funds for longer periods to increase interest income . The General Townwide Fund came under close scrutiny, and I am recommending NO increase in the tax rate this year. The General Part Town Outside Village Fund also received a close look. With better accounting of actual costs instead of estimates between funds , this fund will again be funded without a tax rate . Most of this fund is funded by sales tax revenue monies . The Fire Protection Fund will see a small increase do to declining assessed property value , and an increase in our contract with the City of Ithaca . The percentage of increase for this fund will be . 006% . Water and sewer benefit rates will NOT BE INCREASED this year. It is important that we hold the line on taxes for town property owners this year. I felt since we saw almost an 8% increase in the school tax due to the equalization rate it would be important to help our residents by not increasing the town tax rate . 1997 Budget Message Page 2 . This budget has not cut projects for highway and drainage work . Park and trail improvements are somewhat increased . Water and sewer upgrades and studies with other municipalities are all funded . During 1997 we will be establishing policies and procedures for budget and finance that should help the town be more efficient , comply with state guidelines , and be easier for everyone to understand . DDDDDDDDDjDDDDDD > > > > DDDDDDD WWU) VtUIW WOW WO P WNW VOW -+ s4 (DWQ) P � NNNWOWs� n -+ 00 W NOWNO (DJ W ! ( (n •P O) CO O WO 'tr a{ .p I O CD W v a C) ooKm * moor.. = c� 0000moI -gMilw omKKm � K - A� i � c) rn . � ., , , .: ... . : 0 o' � c =' o o o o o = 0 = =rw o 0 0 o S m o o =r O (o =r m m 7 y >v SD -, N m m O to iv .. Sn ro (_ (� m m m m m m 3 ='� m (� .s m 3 m W m o o +s -Sm3 nc> c .n i c l p— C � c.. c. 3 3 fD o 3 y y — o 0 .N fD Q :+ :r „Oy Q 7 Q O o Q Iv O (D (D Q (D y 7 Q 3 m y y C Su G' $` �• 3 3 (D (D m m n SD < (n s yr p o-ti s � 3) co 3 o =r m y � ,� (� -• 90 mo m m y ? 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