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HomeMy WebLinkAboutTB Minutes 1996-05-13 ARCHIVE COPY TOWN OF ITHACA REGULAR TOWN BOARD MEETING MAY 13, 1996 5 : 30 P. M . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York held at the Town Hall , 126 East Seneca Street, Ithaca , New York there were present: PRESENT: Catherine Valentino, Town Supervisor; Carolyn Grigorov, Councilwoman ; David Klein, Councilman; Edward Conley, Councilman ; Mary Russell , Councilwoman ; John P . Wolff, Councilman . EXCUSED : Ellen Harrison , Councilwoman . ALSO PRESENT: Joan Lent Noteboom , Town Clerk/Director of Administrative Services ; John Barney , Attorney for the Town ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of Planning ; Andrew Frost, Director of Building/Zoning . OTHERS : Nell Mondy, 126 Honness Lane; Don Lifton , 31 Chase Lane ; Mark Spiro, 33 Chase Lane; Jack Little, 3 Chase Lane; Will Gavin , 6 LaGrand Court; Elsie McMillan , 812 Elmira Road ; Virginia Lance, 140 Forest Home Drive ; Stephen and Gail Eddy, Elmira Road ; Andrea Parrot, 8 LaGrand Court; D . Merrill Ewert, 27 Chase Lane ; Don Kobylarz, 36 Chase Lane ; Candace Cornell , Town of Ithaca Planning Board Chairperson; Joan Bokaer, Ithaca ; A. Dunn , Hudson Street; Carol Hisle , WHCU ; Sue Sergent, Regional Manager for PHP; Christine Goodsell , PHP Representative; Tim Joseph, Tompkins County Representative ; Janet Galvan , 6 Chase Lane ; Alan Cohen , Mayor of Ithaca; Pam Gleichman , Saddlewood Farms ; Alfred Eddy, 544 Bostwick Road. CALL TO ORDER: Supervisor Valentino called the meeting to order at 5 : 30 p. m . , and led the assemblage in the Pledge of Allegiance. AGENDA ITEM NO 3 - PRESENTATION : PHP HEALTH MAINTENANCE ORGANIZATION . Sue Sergent - PHP is the oldest managed care company in Upstate New York. We have been providing health insurance and managed care business since the early 1970' s. We have been working in the Ithaca area for several years . The local network is called The Cayuga Area Plan ( CAP ) . This consists of 96% of your local area physicians , such as Cayuga Medical Center, Convenient Care Center, and any ancillary services needed like home health care , durable medical equipment providers , etc. It is a locally organized network of physicians that are here to provide your services. PHP is a not-for-profit HMO managed care company fully certified by the National Committee for Quality of Insurance ( NCQA). The NCQA reviews HMO' s throughout the United States . HMO ' s have to meet TOWN BOARD MEETING 2 MAY 1311996 and exceed a number of national standards to receive a creditation . PHP has a full three- year creditation on our managed care plans . We are the only company in Upstate New York to have that. PHP service area branches as far north as St. Lawrence County, and as far south as Broome County to the New York/Pennsylvania border. The physicians here service Tompkins and parts of Tioga County into Schuyler County, and areas surrounding the Ithaca area . Christine Goodsell - HMO stands for Health Maintenance Organization . PHP works by individuals selecting a primary care physician . A primary care physician is someone who is in family practice , internal medicine , or pediatrics for children . That primary care physician becomes your gate keeper into the health care world . With your present health plan if you have an earache you go directly to the ear doctor, or if you have a footache you go directly to the foot doctor. With PHP you would need a referral from your primary care physician to go to the ear doctor or the foot doctor. Anyone physician that is not in family practice, internal medicine, or pediatrics, is considered a specialist, you would need to get a referral to go to your specialist. It may not mean an office visit, but it would definitely mean a phone call . There are two exceptions to needing a referral : an annual vision exam and an OB/GYN visit. Individuals could go to the OB/GYN twice a year without a referral from the primary care physician . You would go in , see the physician , pay the office co- payment, and then leave . There are no deductibles , there is no co-insurance (that 20% you may be used to be paying ) , and there are no claim forms to bill out. That is all done through the physicians office and PHP . You will see things covered under our plan that may not be covered under your traditional indemnity plan, such as children' s well visits, immunizations, physicals, caring and vision examinations are covered in full ( 100% ) , there is no co-payment. HMO's are veered toward wellness and prevention . Physical and vision examinations for adults are covered. OB/GYN examinations, birth control pills and devices are covered . Hospitalization is covered in full . There is no limit to how many days you could stay in the hospital , and you are not subject to usual customary and reasonable customary fees . The bill will be paid in full . Also , surgery is covered in full including all lab work, x-rays, anesthesiologist, and all other charges that occur in the hospital will be paid in full . After-hours ,' the Convenient Care Center is covered . When you go to the Convenient Care Center, if the physician ' s office is not open you would need to get a referral, but it is covered , and there is a $ 10 . 00 office co-payment. You have emergency care coverage any where in the world . If you are away on vacation in Florida , you fall and break your leg, you go to the closest emergency room to get help , call your primary care physician within the next business day after the incident to let them know what happened . You may need follow up care, sutures removed , or physical therapy. If you are away on vacation and develop bronchitis or an ear infection , and you want to go to a local physician or a walk-in center, that is when you would need to call your primary care physician before hand and let them know you are going to a walk-in clinic or to see a local physician . You will be reimbursed in full minus your office co-payment. Prescription Drugs are covered , $5 . 00 for generic name or $ 10. 00 for a brand name. It would be a 34-day supply . Dependents are covered to the age of 19 and students are covered to the age of 25. TOWN BOARD MEETING 3 MAY 13 , 1996 Supervisor Valentino - I had a call from Tim Joseph who stated that the County is already utilizing this plan . There were some concerns the County had about the plan . Councilman Edward Conley - The County has this plan for their employees? Supervisor Valentino - "Yes° . Tim Joseph - It would be helpful if Ms . Goodsell or Ms . Sergent could explain the relationship between CAP and PHP . Ms . Goodsell - CAP stands for Cayuga Area Plan . It is comprised of 96% of the local physicians. Cayuga Medical Center formed CAP . CAP is the delivery system . PHP is the insurance component of CAP . In the HMO directory, page 54, there is a list of zip codes. If you live in one of those zip codes then you would need to choose the CAP delivery system , but most of the physicians locally participate , so there is no exclusivity with that delivery system . Those physicians picked those zip code areas because they are not going to participate with any other HMO . This is an exclusive agreement between CAP and PHP . Mr. Joseph - What happens if someone in your plan wants to use a health professional who is not part of CAP? Ms. Goodsell - If the specialty is available in the Network, such as an orthopedic, they will refer you in Network first. If there is speciality that is not represented , they will refer you out of Network, but you do need to get a referral from your primary care physician . Example: If you want to see a doctor in Syracuse, but there is a specialist locally here that could handle your problem , you will be referred in Network. With , an HMO , the part you are going to have to use are the physicians that are on the delivery system as well as the hospital that participates locally. For some people, they do not like the restrictions. You may go into an area and only have 70% participation from physicians, but locally you have so much participation by' the physicians that it has not made too much of a problem . Mr. Joseph - What about going to someone who is part of PHP , but not part of CAP? Ms . Goodsell - If you want to see an orthopedic doctor in Syracuse , there must be a reason why you would want to go out of Network. But if you could get a referral from your primary care physician to go to Syracuse to see that physician, then it will be covered . Ms. Sergent - All the PHP Networks work the same way. The Network is a local delivery system , so all your services are provided within a local area . Whatever service is not available is referred to an area where it is available . Ithaca would work the same as Binghamton , Syracuse, and Utica . TOWN BOARD MEETING 4 MAY 135 1996 Mr. Joseph - Do you cover alterative health care , like chiropractors or accupunturists? Ms . Goodsell - Chiropractors and accupunture is not covered . Alternative medicine is typically not covered under the plan . Neither are experimental procedures . Mr. Joseph - Do you cover physical therapy? Ms. Goodsell - "Yes° . Mr. Joseph - Do you know which local physical therapist is participating in the plan? Ms. Goodsell - I know the group at Cayuga Medical Center is part of the Network. Ms. Sergent - The Convenient Care Center physical therapist and the physical therapists at the hospital are all participants . Mr. Joseph - Do you cover optometrists visits? Ms. Goodsell - Yes, if they participate, but right now there are only ophthalmologists . With an annual vision examination , you can see either an optometrist or an ophthalmologist. Mr. Joseph - Do you cover lens or glasses , or just the eye exam? Ms . Goodsell - Just the eye exam . Lens , frames , and contacts are not covered , but you can add a rider to have them covered . There is a discount through Empire Vision Center, they are going to be building one here in Ithaca . Ms. Sergent - The closest Empire Vision Center now is Cortland and Auburn . Mr. Joseph - The County uses PHP and made it available to their employees as a choice between Blue Cross Blue' Shield about a year ago . In many ways it has been very good . It is really nice when you have a child with a sore throat to be able to go to the doctor for a stre culture without paying 150 . 00 and not having to sit home to sa do I or "don 't p P Y 9 $ � 9 Y, I" . There have been some problems with CAP rather than PHP . One is the issue of alternative health care, and that has come up with people who have been in other plans that are used to having coverage like people from Cornell who have been on the Empire Plan . They have chiropractic, homeopathic, and accupunture . Many of those kinds of things were covered under that plan , and some people were not happy because they lost that coverage when they went to PHP . My personal experience has been with physical therapists and optometrists. I have asked my optometrist if he was a member of the PHP plan , and he stated he was not a member. I then asked him if he was going to join , and he stated that he was thinking about it. I waited a couple weeks and called him back to see if he had decided to join the PHP plan . The optometrist informed me that he tried to TOWN BOARD MEETING 5 MAY 13 , 1996 join , but PHP would not let him in . They told him that they have taken all the optometrists and ophthalmologic they are going to take in CAP . Then I called PHP and asked who have they got locally, and there are no optometrists locally. I had a similar experience with the physical therapist my wife sees . The physical therapist told my wife that they are a member of PHP , but CAP will not let them in . I have some concerns , that CAP is a physician's organization that is using its power to exclude people . The County benefits manager has complained , but we have not received a response yet. I find these issues disturbing and worry some . Ms. Sergent - I will try to explain . With the plan there is a concern of the extent of care and the quality of care provided . I am not saying that an optometrist is not quality . The ophthalmologist can do more than the routine vision screening , they could get into the diagnosis of any injuries or medical problems. CAP could be doing it so that one provider could service a number of different needs. I would have to ask CAP , but that could be just part of their philosophy that an optometrist could only do an eye exam where an ophthalmologist could do the eye exam , the medical text that is associated with eye disease or injuries. Physical therapy issue , I would have to address that with CAP , but with the Cayuga Medical Center being part of the CAP Network, there are two physical therapy groups who provide physical therapy for all the members that participate. You usually will not have 100% of everybody in an ancillary type of environment, care other than a MD or a hospital because you may not need that many providers . The number of providers is based on your actual membership number. In Ithaca there are about 5 , 000 residents. With PHP being the ancillary provider there are a sufficient number of providers to service the people as the membership grows you will also see the ancillary providers grow. The history of the Binghamton Network shows they started five years ago with about 60% participation. They started with limited specialty providers , limited primary care providers , but over the past five years and membership growing the providers are now closer to an 88% participation level . There were issues with that Network as it grew at the same time . There were limits to how many specialist compared to how many ancillary providers there were. Physical therapy is an example, in Binghamton , we have just added an additional physical therapy group because that membership is approaching 10, 000. CAP's theory is that when we have this number of members , the providers we have now will sufficiently service the membership that we have . We do recognize the need to add those providers as that membership grows . This is my understanding of what CAP might be doing . All of the Network' s will work the same way, as those members grow these providers do get added . Mr. Joseph - All the providers that are in CAP , are basically in private practice , and then through CAP get covered by PHP . I cannot see any good reason why you need to limit the number of people in CAP , and why local health care providers should be excluded? Ms. Sergent - I would have to refer that back to CAP because there are a number of issues with joining a physician organization , like in Binghamton with Med-Met. If this is an issue, TOWN BOARD MEETING 6 MAY 1311996 if everybody on the Board wants a written response to your concern , I would have to ask CAP to do that for you . Councilman John Wolff - The sort of things that you cover are primarily the same things covered under Medicare Part B? Mr. Sergent - This is not related at all . Councilman Wolff - We had just discussed accepting and rejecting physicians into the CAP program , and I was wondering under what conditions you do not accept customers with preexisting conditions? Ms. Goodsell - This group would be considered a large group, so that has been waived . Anyone would be able to come into the plan with an existing condition without restrictions . Andrew Frost - What if you have a long preexisting or a multiple preexisting situations, are they also covered? Ms . Goodsell - Yes . Mr. Frost - Let' s presume that you have a variety of doctors established in Syracuse' s Upstate Medical Center, would the patient be allowed to continue with those doctors? Ms. Goodsell - Usually, PHP is very good with continuity of care . That is done on a case- by-case basis, especially if there have been years of history with a physician . Most often they would keep you with that physician , but it is on a case-by-case basis . Mr. Frost - So you are suggesting there might not be that coverage outside the area . Ms . Goodsell - If that is something that a person is worried about, they could even call before they sign up for the plan and explain their scenario to see if this would be covered . Preexisting conditions do have to pass through CAP as. well as PHP for that item to be accepted . Councilwoman Carolyn Grigorov - If you do not like your primary care physician for some reason , could you change them easily? Ms. Goodsell - Yes , you could change your primary care physician anytime you like and as many times as you like with just a phone call to customer service . Councilwoman Mary Russell - Is care at the Strong Memorial Hospital in Rochester covered under this? TOWN BOARD MEETING 15 MAY 13 , 1996 Be DIRECTOR OF ENGINEERING - See attached report. Mr. Walker - It has been a very busy over the past couple weeks with the precipitation and ground moisture conditions . We have been dealing with water all over the Town . Councilman Klein - How are you doing on the storm water management? Mr. Walker - On Arrowwood Drive located behind Convenient Care Center I was concerned that the Village of Lansing Storm Water Management Evaluation has not been adequate . What they dealt with was the increase of run off for the individual buildings , but they neglected to evaluate the impact of removing natural storage . It is a very brushy and swampy. I had checked that, and there is a stream that flows through it, but a lot of water was flowing across the land . After this storm it took out the new culvert that the County Highway Department put along Warren Road and did a lot of . damage . Councilman Klein - Have you contacted the Village of Lansing? Mr. Walker - Yes . Jonathan Kanter - We are going to be setting up a meeting with the Village of Lansing to discuss some of these issues . Mr. Walker - I have also discussed this problem with the Village of Cayuga Heights because it would be impacting the area of Winthrop Place. C. HIGHWAY SUPERINTENDENT - See attached report. Councilwoman Russell - Could we have a brief report on the damage this past weekend from the water? Mr. Noteboom - The storm washed out some of the areas that we had already filled in . Councilwoman Russell - King Road has some of the edge of the road gone . Is this the Town' s responsibility? I TOWN BOARD MEETING 16 MAY 13 , 1996 Mr. Walker - West King Road is the Town ' s , but East King Road is the County' s, they were working on that. We do have a place on West King Road that needs work. Councilman Klein - How is the repair to Sand Bank Road going? Mr. Noteboom - Sand Bank Road held up very well , but we have not opened that road yet. We had a small wash on the bank, but nothing significant. The drainage we had reestablished worked rather well . AGENDA ITEM NO. 9 - 6 : 30 P. M . - PUBLIC HEARING : ORDER OF TOWN BOARD ON ESTABLISHMENT OF CHASE LANE LIGHTING DISTRICT. Supervisor Valentino opened the public hearing at 6: 30 p . m . The Town Clerk had proof of postings and publications . Don Lifton , 31 Chase Lane - " I live near the end of Chase Lane, a dead end street. I want to thank you forgiving residents the opportunity to speak. There is a phrase 'that good fences make good neighbors' . You will find that the Chase Farm Community has few fences , and we are pretty good neighbors . This issue is the first, time the community of Chase Lane is divided. You will hear voices on both sides . What you have in front of you tonight is a fine example, on the neighborhood level of a public private partnership to solve to a public concern for public safety. The components of this partnership include: the County Sheriff, the emergency dispatcher, members of the Town Board, your staff, a public utility ( NYSEG ) , and the neighbors in the neighborhood . A while ago , we the neighbors became concerned when we were hearing and learning about many burglaries in the South Hill area. In response to that, as good neighbors, we convened with a representative of the County Sheriff ' s Department to talk about public safety. A Sheriffs Deputy talked to us about a community watch program , that is already in place . The signs are up , and we thank the Town for implementing that. Most of our doors have little stickers saying we are members of the community neighborhood watch program . Those signs tell people in the daytime that this is a community watch neighborhood . People with inappropriate motives who come into our neighborhood at night to see what it is like , they might not see those signs. The second component emerged because the Sheriff Deputy when arriving was negatively impressed with the illumination of the neighborhood . Lights that would serve to relieve a variety of public safety concerns . A neighborhood like this has many children in it. There really are no adequate sidewalks, the street is the sidewalk. At night, lights might help avoid tragedy. Another concern at night, is that if we need to have a fire or emergency vehicle come into our neighborhood it would be hard for them to find the correct addresses. The Deputy Sheriff pointed out the correlation between public lighting and its import crime . He was suggesting that adequately luminated streets are a step towards crime prevention . The Town has already done a share of this , by putting a light at the intersection of Chase Lane and East King Road. What you have in front of you now, TOWN BOARD MEETING 7 MAY 13 , 1996 Ms. Goodsell - We have a couple of centers for excellence , so if you are having a kidney transplant, a bone marrow transplant , or a heart transplant, you could go to a center of excellence, that care will be covered of this in Network. In those cases , Strong Memorial is part of our center of excellence. Councilwoman Russell - For certain designated surgeries? Ms . Goodsell - "Yes" . Ms . Sergent - As a standing facility, not a participating facility. We are not in the Rochester area . Supervisor Valentino - How about Sayre , PA? Ms . Goodsell - We are a New York State HMO , we are not licensed in PA. If there was an emergency while you were in PA that would be covered. There is a $35 . 00 emergency room co-payment under Plan 10 for any hospital . Councilman Wolff - If I was in Hawaii and I broke my arm , it would be the same as being in Ithaca? Ms . Goodsell - Correct. Ms. Sergent - The local Guthrie Medical doctors do participate with PHP , those who have offices in and around Ithaca , but it is just the Guthrie Medical physician , Guthrie' s physicians in Sayre, PA do not participate : Councilwoman Russell - If an orthopedic doctor in the network, sees an injury that they do not think they could confidently repair, could they send you some place like Strong Memorial Hospital ? Ms . Goodsell - Yes , they could . You would have let your primary care physician know, they would make that recommendation that this could not be handled in this Network. Supervisor Valentino - We are going to set up some meetings with the employees , but we thought we should have a brief presentation with the Board first. Councilwoman Grigorov - The Board could be on this plan if they want to . Supervisor Valentino - Yes , the Board Members could join the plan . Councilman Klein - CAP is the exclusive provider for members residing in the designated zip codes . Some of our Town employees live fairly good distances away, if you are not TOWN BOARD MEETING 8 MAY 13 , 1996 in those zip codes , what do you do? Ms. Goodsell - If you live, say in Tioga County or in Cortland , you could choose any one of our delivery systems. Those people would have a little more choice than the people that live locally. If they lived in Cortland , they could pick our Cortland Network or Ithaca Network. If they lived in Tioga County , they could pick our Binghamton Network or the Ithaca Network. Councilman Klein - What if they miss those? What if they live farther you do not stretch into Chemung County. Ms. Sergent - We will by the first of the year include Chemung and Steuben County. The Independent Physician Association is joining PHP in September or October. Councilman Klein - But assuming some employee doesn't live near your network? Ms. Sergent - If they do not live near the plan and they do not use the doctors in Ithaca, then they would not want to join because they would want to stay with the indemnity plan that the Town currently offers . Councilman Conley - What about other neighboring Counties such as Cayuga and Seneca? Ms . Sergent - There are no physicians from Cayuga or Seneca County at this time . Supervisor Valentino - The employees would have a choice to go with this plan or stay with Blue Cross/Blue Shield . Ms . Sergent - It is an alternative . In 98% of the companies that were offered our plan locally, we were an alternative choice to a standard indemnity plan . Councilman Klein - If you are out of the area , if you are away and need emergency care, you say there is full coverage for wherever you are and for as long as you need it before you come back home? Ms . Sergent - That' s correct. The emergency urgent care coverage is world wide . Councilman Klein - What if one of the local specialists is not to your liking , such as a personality conflict or quality care, how locked in are you to have to use a particular surgeon? Ms. Goodsell - You hopefully would want to pick someone else within the Network, but if they are all in one group , you would need a referral to go outside of the Network. TOWN BOARD MEETING 9 MAY 135 1996 Councilman Klein - So you would need to go back to your primary care physician ? Ms. Goodsell - Yes. Most of the time they will refer within the Network, especially if the specialty is represented. That would be something that would be done on a case-by-case basis, so you would have to talk to your primary care physician . Councilman Klein - Does the primary care provider have the authority to refer you out of Network, or does that provider have to go back to you? Ms . Goodsell - The consideration would first go to PHP utilization management, then it would go through CAP , the decision is made within 72 hours . Councilwoman Grigorov - What I like about PHP is the idea that it is based on prevention and it makes checkups economical . Attorney for the Town Barney -Under the rate quotation it says, we are quoting these rates on the express condition that, if the rate actually approved by the NYS Insurance Department is different than the rates quoted above , there will be a reconciliation of the differences in 1997 . " What does that mean? Ms . Sergent - All rates are filed within the New York State Insurance Commission and it is a community rated program . In other words , if your group joins , whether it is one employee or 101 employees , the rate would not fluctuate. It is not based on the experience of the group, but rather on the 100 , 000 people participating in the community pool . We have to file all of our rates with New York State . The 1996 rates are approved , but there is a standard disclaimer clause mandated by our legal department to be on all the preliminary rates. We work on preliminary rates for 1996 in the summer of 1995. We are presently working on 1997 rate quotes . These rates are considered preliminary because the New York Stated Insurance Department just finished approving the 1996 premiums . That is a standard disclaimer clause . Attorney Barney - What has been the premium history in terms of changes from areas to area? Ms. Sergent - The average increase was 5 . 38% . In 1994 to 1995, there was a decrease in the rate of 4% to 10% depending upon the plan someone was in . In 1995 to 1996 , there was no rate change. We do not know if there will be any changes from 1996 to 1997. Councilman Klein - How does this effect retirees who are on Medicare? TOWN BOARD MEETING 10 MAY 13 , 1996 Ms . Sergent - The plan is available whether someone is active or retired . If they have Medicare, our plan does supplement that. The coverages do not change, so it is actually better than a standard Medicare supplement plan . There are still no deductibles or co- insurance. All the benefits you read in the benefits outline would stay the same. For example, Medicare has a $760. 00 deductible for hospitalization . The PHP plan has 100% hospital coverage , so the deductible is taken care of by PHP . You would have the prescription program for retirees with a $ 10. 00 office co-pay charge. We would still cover all preventive services . The coverage itself does not change, Medicare simply becomes the primary carrier. Councilman Klein - Is there a different rate for the retiree, like a medi-gap plan? Ms. Sergent - It depends upon the composition of the family, whether there is one person , two or three, and so forth . There are adjustments to rates depending upon how many people are in a family. Where you see a big difference is if there are two people in a family and both people are 65 or over, then there is about a $200. 00 rate decrease. Family means two or more people, but when Medicare gets involved it is rated per person , so the rate would go down . Supervisor Valentino - I thought from previous conversations that our retirees would not be covered . Ms. Sergent - That is the decision that would be made by the Town . Our plan is available for active people and retirees. Supervisor Valentino - Sherm DiSanto will be setting up meetings with the employees to receive their input and concerns . We will contact the PHP representatives after those meetings. Supervisor Valentino thanked the PHP representatives for the presentations . AGENDA ITEM NO 8 - PERSONS TO BE HEARD . Nell Mondy , 126 Honness Lane - At the April 8 , 1996 meeting , I requested some j consideration be given to additional security in our area . Since that time , an incidence occurred in Commonland and I am sure you must be aware of the many things that are being reported about juvenile crime . Attorney General Reno has warned that juvenile crime is a bomb shell , as the literature from U . S . News . Again tonight, I would like to request consideration of more security in our area . Supervisor Valentino - I have been investigating ideas on how we can protect the citizens in our community, including conversations with the City of Ithaca Mayor. One of the things we are trying to pursue is to revitalize our neighborhood watch programs . I have talked TOWN BOARD MEETING 11 MAY 13 , 1996 to someone in the community who might be willing to head a committee , and work with the City Police Department. The City has an Officer, Bill Finley , who does the D . A. R. E . program . The City has said they are willing to donate his services . He is good with the neighborhood watch programs and can help revitalize them . We are looking at, with the City, some way to contract for better protection . We hope to have an action committee set up in the near future to recruit some of the people who have come forward since I have talked to Ms . Mondy. Ms . Mondy - I am very much in favor of neighborhood watch groups . However, in my neighborhood , it is almost impossible . There is a vacant house above me , and a wooded lot in back of me . The people who live in the lower part both work and are gone quite often. The people across the street are gone much of the time . So a neighborhood watch is not a real possibility in my area. I have looked into that idea over a year ago , is not very practical . Supervisor Valentino - That is why we are looking into other options . Ms . Mondy - I think some of these additional things could be very helpful . Supervisor Valentino - I hope in the near future I will be able to announce the formation of a committee which will be able to address these issues and make recommendations to us . AGENDA ITEM NO 6 - REPORT OF TOMPKINS COUNTY BOARD OF REPRESENTATIVES. Tim Joseph - Thank you for letting me come to the PHP presentation . I would like to mention a resolution from the Town of Lansing regarding the Solid Waste Fee on the tax bill . The County received a copy of the resolution and similar ones from other Towns . I think the resolutions are based on a misunderstanding of what legislation is being asked for. The resolutions do riot mesh with what is actually being proposed . The resolutions have two objections . One objection is the tax bill will result in additional unfunded administrative burdens being placed on the Towns . The proposal is for the Solid Waste Fee become a separate line on the tax bill , then it would get added to the total the Town Clerk's collect. I do not see how that is an additional burden . The receivers would simply collect the bottom line on the tax bill as they always did . The other objection raised is that would the collection of the fee may be seen by some taxpayers as an increase in Town taxes . I do not see that as being valid either. The tax bill currently has County taxes, Town taxes, and/or Special District taxes. It is quite clear the County tax is not a Town tax. I do not think anyone would make a mistake thinking that the Solid Waste Fee has now become a Town' s responsibility. The proposal was not designed to put any extra burden on the Towns . TOWN BOARD MEETING 12 MAY 13 , 1996 Supervisor Valentino - The legality of this resolution has kept us well informed of what has been happening. Our Town Clerk, Joan Lent Noteboom has written a memo in response , along with other responses from other Town Clerks . Joan Noteboom - I think some of things my peers have talked about are of concern . To me the main concern is the lack of communication . So often Receivers found out about things after the fact. The County puts together things from Budget and Finance and Data Processing, and then get together with us and tell us this is what we are going to do. The County does not give us an opportunity to explain to them what it means to us in our offices when we accept those taxes, that is the big issue . Other Receivers feel this information has been hidden from them . So many of the taxes are paid through Escrow agencies that the taxpayers do not actually see their tax bill , they may only see a receipt from the Escrow agency saying the total paid . Unfortunately, many taxpayers do not accept the responsibility to look at their bill or request a copy of their bill to see the actual fees and charges. The other concern of the Receivers is that even though the fee is going to be part of the warrant and will not affect the way we collect. All through the process the County has indicated they were going to buy new software to accommodate this fee no matter how it is going to work. When they do make software changes, they usually let us know in September or October, and try to get the software loaded during our busiest time of the year, the Budget process. It is almost impossible for many of the smaller Towns who do not have a large staff, to learn the new program and get their bills out. The concern is that we do not want to get something new to accommodate this fee, new software, having the proper training or time to learn it. Mr. Joseph - I think those are three valid concerns. They are not the same ones that were in the resolutions from the other Town' s . Mrs. Noteboom - I am not in good favor with my other Town Clerks at the moment. We challenged the County on this , and said it would be illegal , we can't do this, and said we will not collect it, until you pass the proper legislation . I respect the County for listening to us , and asking for the special legislator to put the fee on the warrant. As far as I am concerned the County has done exactly what we have asked them to do , so I could legally collect the fee for you. I have no problem with it, and have told my fellow Receivers that. Mr. Joseph - While I think those particular criticisms were not valid , I do think Mrs. Noteboom' s are . I am not a big fan of the fee anyway, and I feel a little uncomfortable defending on how it is collected when my own position is that we should roll it back into the tax base because the collection process now discriminates against lower income people. People who have more expensive houses get a break, and people who have less expensive houses are paying more than they would if it were collected out of the property tax. TOWN BOARD MEETING 13 MAY 13 , 1996 Supervisor Valentino - One of the fears originally was how to collect the fee from places like Cornell or Ithaca College . Now that it is going to be on the tax bill and those entities do not get a tax bill , how will the County collect the fee from these entities? Mr. Joseph - Entities such as Ithaca College and Cornell University will still be getting an assessment bill that would charge their share. We are collecting money from Cornell that we would not get if it was simply in the taxes . We are collecting less money from NYSEG and Consolidated Natural Gas to the extent that we are virtually taking Cornell' s contribution and passing it onto them . It is not benefiting the rest of us. Attorney Barney - What are the formulas for that form of assessments? Mr. Joseph - It is based on square footage . Cornell does not pay anything if it is a tax, by having a fee we collect about $ 180 , 000 from Cornell . I have looked into the assessed value and square footage on some of the bigger taxpayers, and found they are getting a break by having it on the square footage basis . Those are as large as what we are collecting from Cornell Daniel Walker - Wasn't the purpose of the fee to match it to the production of waste , or use water and sewer benefit assessments as charged against, exempt properties? These are based on consumption or a modified benefit from that service. Cornell' s square footage consolidated gas? Mr. Joseph - The intention was to match their fee with the usage of the service . We have been through that over and over with residents , and we are charging a flat rate for all residences which do not match the production of solid waste. The square footage charge of commercial property does not either. There is also the question of who is using the service and what is the service . The discussion of the solid waste fee tends to focus on recycling , but in fact, that is only about a third of what the fee is used for. The biggest portion is the closing of old landfills. Councilman Klein - Might the fee go down since there is market for recyclables? Mr. Joseph - Yes, it could go down. It took a big drop last year. However, the markets are worse so far this year than they were last year, we cannot expect another drop based on that. Councilman Klein - There was a discussion at the Public Works Committee Meeting , that the Town takes in a lot of brush and yard waste at our facility. One of the reasons why we do a lot of chipping is because the County used to accept that yard waste , now there is no place to take it, that is a cost shifted to the Town . TOWN BOARD MEETING 14 MAY 13 , 1996 Councilwoman Russell - I thought the County were accepting yard waste at the drop off center? Fred Noteboom - They are taking pick up truck loads . Mr. Joseph - But not bulk? Mr. Noteboom - I would need to find that out. Councilman Klein - So where does this material go? Mr. Noteboom - I am not sure at this time, and I am not sure what solid waste does with it. Mr. Joseph - I think we used to put it into composting , but they have shut down the composting because it basically became a sewage slug . They were contemplating restoring composting to deal with brush and other things. Councilman Klein - Besides twice yearly yard waste pick up , contractors who are working doing landscaping in the Town , have been bringing a lot of this material to the Town. Although we do recycle it ourselves , chipping it and composting it has become a burden . Mr. Noteboom - We have no way of policing the contractors , but we do have people sign in . Mr. Joseph - You used to bring it to the County? Mr. Noteboom - I believe they used to take it to the landfill , but now they do not have any real place to dump it. Mr. Joseph - So it is not that the Town used to have a place to dump it and doesn't anymore, but that you are getting a lot more . Supervisor Valentino - We are getting more from all over the County. Councilwoman Russell - The last time I went to the County drop-off center, there was a big separate bin for yard waste. Councilman Klein - But it is limited to contractors by the pick up truck load . AGENDA ITEM NO 4 - REPORT OF TOWN OFFICIALS A. TOWN SUPERVISOR - No report. TOWN BOARD MEETING 17 MAY 13 , 1996 is an extension of that commitment in partnership with the neighbors to bring that public safety solution into our community. 32 persons from the house hold units , signed a petition calling for this approach , a public private partnership. We were told by Mr. Walker that there are typically two criteria for this type of decision : a majority of the households or the majority of the property value . If our understanding is correct, the petitioned signatures meet both criteria . Even taking into account that this was a snapshot of signatures taken at a certain time , and some houses have now been sold and have new owners, it would be a bold assumption that every new owner would be against this lighting district. There still will be a strong majority of the home owners , in favor of public private cooperation to bring this public safety lamination into our community . We hope that the Town would continue the commitment that it has undertaken to this point on this public private cooperation to bring the lighting district to us . Thank you . " Andrea Parrott, 8 LaGrand Court - " My husband is the person that is responsible for bringing the petitions to you in the past. He is out of town tonight, so I came to speak for our household . I would like to encourage you to consider passing this proposal for a number of reasons. One is that there are a number of children in the neighborhood , many of them are very small children who do not understand when it is appropriate to get off the road or watch from their bicycles in case a car is coming . I have two of those small children , five and seven years old . We have somewhere in the vicinity of 50 children in the neighborhood . If you look at the circle , since there is no outlet on it, most of the children in the neighborhood find their way to the circle to play because it is a fairly safe environment. They view it as a playground. The other reason I think it is important to have this lighting is because we have so many small children in the neighborhood that we also have babysitters who walk from place to place in the neighborhood . Many of those neighborhood babysitters are young women , it is not as safe for young women to be walking alone at night in the dark, as it is for those who walk alone at night in a well-lit area. I strongly urge you to consider our request and grant our proposal . Thank you for your time. " Mark Spiro , 33 Chase Lane - " I am the Chairperson of the Chase Farm Community Association , although tonight I will only be speaking for myself and not on behalf of that association . I would like to make point out that the Chase Farm community does not fully support the district lighting proposal . The precise lighting levels in the community are established by the deed of restrictions which govern the physical characteristics of the Chase Farm environment. The lighting district clearly violates those restrictions . Street lighting will not enhance the security of the community because the threat is not from thieves lurking from Chase Lane or La Grand Court, the threat is from the backyard woods bordered by all homes in the development. The lighting district will change the natural character of the environment that many of us have invested our life savings in by buying homes in the Chase Farm community. The Chase Farm community is not unanimously in support of the lighting district proposal . Since last fall when the petition to install lighting was circulated , approximately 20% of the homes in the development have changed TOWN BOARD MEETING 18 MAY 13 , 1996 ownership. Other families on sabbatic leave have not see the lighting district plans , and they may feel differently now than they did then . I have received calls from families who voted for the lighting district in the fall who now wish to change their votes . I have advised these families to send their letters to this Board expressing their views . All Chase Farm home owners purchased their land under this assumption : the basic esthetic quality in character of the community is holy established by the deed of restrictions . Gross changes in physical appearance of the development or any changes that would negatively impact the community is prohibited, specifically the deed states as follows: " No improvement upon any lot within the subdivision shall be equipped with exterior lighting which causes direct or indirect glare beyond their property lines . Direct or indirect glare is defined for the purposes of these restrictions as lamination beyond the property lines from direct or reflected rays from any form of lighting or reflected surface. " The deed goes on to state : "All lots shall receive a single post mounted yard light supplied by the property owner. This light should be a photo-cell operated , 100-watt fixture mounted five feet above the ground, ten feet from the front property line. " Clearly the developer/designers , Trowbridge and Trowbridge, anticipated the problem of the glare from street lights , and obliterated their use by requiring homeowners to install and maintain post lights . While there is a view that the lighting district will enhance the security of our development, it is clear to many of us that the threat to our security does not come from the main roads already lit by home owners post lights, but rather from the woods bordered by nearly all homes in Chase Farm . As one who has been victimized by thieves several times in other locations in Ithaca, but never in Chase Farms, it is inconceivable to me that a thief would drive through Chase Lane , park his car and scuffle to move through the already richly lit road to enter a front door. The threat, as I mentioned before would be the woods bordering our backyards . Any investments in security should be directed in the rear of our properties towards the woods. My wife and I selected Chase Farm precisely because it is an unique blend of cosmopolitan surfaces and rural esthetic. I quote from the marketing materials provided to my family dated 12/ 1 /88 : " Chase Farm was designed with the intention of preserving the natural surroundings while taking advantage of local amenities . Much of the adjacent property will be permanent green space for nature lovers to enjoy. Deed restrictions have been designed to protect the homeowners investment and life style. " grew up in the suburb of New York City and suffered from the reflection of street lights throughout our home for all my formative years . One of my life objectives was to own a home where I could glance up and see Neptune on a warm summers eve or just sit and view the failing sun . All of those things that I enjoy dearly all represent dreams that would be comprised with this proposal . Thank you for listening to my reasons for rejecting this proposal . " Merrill Ewert, 27 Chase Lane = " I would like to speak in favor of this proposal . Mr. Lifton has clearly articulated the issue. of safety. I have talked to the neighborhood police department in Town . They said you could do one thing to increase the safety of your community, put in lights. I think that is a compelling reason to do that. My daughters are two of those babysitters of whom Mrs . Parrot spoke about. They are the ones that are TOWN BOARD MEETING 19 MAY 13 , 1996 walking from the end of Chase Lane late hours at night coming home from babysitting , and I would feel much better if we did have the added security of those lights . Mr. Spiro spoke about the post lights , but the funniest thing , the other night when it was raining I looked across the street to my neighbors house and could not see her post light. I first thought it was not on, then I realized it was raining too hard . We live in a different climatic zone. The implication of the different climates is that we have tremendous fog , and there are nights when you drive down that road and you can barely see those lights . I have lived in this community for six years , and driving into one of my neighbors yards and backing out, I could not see where I was going and fell into the ditch . It is not uncommon to see several cars within a six-month period in the ditch on Chase Farm Lane . Why is that? You cannot see . So the post lights were a wonderful idea and they are appreciated , but it does not deal with the fundamental issue of safety. There are different opinions on this , but in a democratic society we have to at some point say that the greater good has to take preference over other things that people would like to see happen . We are asking you to support the lighting district because it is safe . It is the single most important thing we could do. It is safe for our children who play. Mrs . Parrot was not exaggerating that there are about 50 kids in the neighborhood . There are some good reasons for suggesting that the street be left as it is, we think that the compelling interest of the greater good on behalf of the community calls for the establishment of this lighting district and we hope that decision is made. " Janet Galvan , 6 Chase Lane - " My husband and I did not sign the petition , which put us into a very awkward position since we just moved into the neighborhood January 2 . We have an eight-year-old child and we are extremely concerned with safety , but we bought our lot in Chase Farm for several reasons. One of the attractions to the development was the absence of utility poles. We also like the idea of having the development lit by the post lights that are required of every house. We both have lived in neighborhoods where street lights shine into bedroom windows and would like to avoid that here . I think the existing would be sufficient if everyone would be in compliance with the neighborhood post lights wo ry P 9 P 9 requirements set forth in the deed restriction . However, I would like to say since it looks as if we might be the minority I would not be opposed to slight changes. Maybe a light at the intersection of King Road and Chase Lane would be a lighting improvement that would not change the character of the neighborhood . The proposed plan seems to be an extreme change that changes the basic concept of the neighborhood . I urge the Town Board to poll all the residents before adopting this drastic change . I am not opposed to some lighting if it must be, but this plan does seem to be extreme . I would appreciate your reconsideration of this matter. " Jack Little , 3 Chase Lane - " I speak to you tonight for this change . We have lived in Chase Farm for four years . The idea of no street lighting was very attractive to us when we moved there , but we have found over the years that it just does not work. There are too many incidents where there are safety concerns . My wife and I have a new baby , and am sure Mrs. Parrot's daughter will be walking down the street to babysit. One of these TOWN BOARD MEETING 20 MAY 13 , 1996 poles will be directly across the street from my home, and I am sure it will shine right in my bedroom window. I am sure it will be irritating to me, but I think I will still support the lighting district because it is worthwhile. The deed restrictions should be read carefully and compared to the surveys. The plans indicate that the lighting would go on the right-of- way, and would not be in violation of the deed restriction . " Supervisor Valentino closed the public hearing at 6 : 55 p . m . , and brought the issue back to the Board for discussion . We have received a correspondence from George and Sarah Whipple noting their opposition . Kim Dunnick wrote a letter that raised some questions to be answered . Mr. Walker - I talked to Mrs. Dunnick this morning, and they have concerns about the cost. They had some concerns about the location of the some of the street lights because of the potential glare into the houses . They noticed ten lights were listed on the plans , but actually there are twelve lights . There will be ten 100-watt lights and two 70-watt lights in the plan . Supervisor Valentino - When we did one of the other lighting districts we also had some concerns about the glare into people' s houses . Wasn't there some way that some of that light was shielded? Mr. Walker - Yes, that was the concern in the Burliegh Lighting District. Those fixtures are some what different than the proposed fixtures here . Those were the standard highway arm type fixture with shields . This plan calls for a more decorative fixture . There maybe some form of shield that could be used on these. We are going to look into that. Supervisor Valentino - Is this decorative lighting still going to give the lamination for safety that people are talking about? Mr. Walker - Yes. Winner' s Circle Lighting District has the type of poles that are being proposed in this plan , and they laminate quite well . They are 18 feet high with the wattage of the high pressure sodium units that will cover an area of about a 200-foot radius . Councilwoman Grigorov - There is a question from one of the letters asking about the color hew of the light that will be cast. Mr. Walker - The high pressure sodium lights are an orange rose color light. They are more colored while first starting up but when they reach intensity they are generally softer with less intense light. TOWN BOARD MEETING 21 MAY 1311996 Councilman Wolff - I appreciate all the comments that everyone has made. I understand that the concern of the people is safety , are there any alternatives that could be pursued or have been pursued , have all the alternatives been exhausted? Mr. Spiro - I think there are alternatives, we did support a light at the intersection of Chase Lane and King Road and also at the intersection of Chase Lane and LaGrand Court. In the case of our home, what you will see is that we have lights shining in both windows. We have glanced at the lighting district as currently designed sitting on both sides of our property, so we will get a double dose of lighting on our property. An alternative would be to reduce the number of lights , or change the placement of the light poles. The biggest threat is the back lots where the woods are located . We have put a lighting security system in the back of our house, and I would hope that most of my neighbors would invest in the same thing . Councilman Wolff - Does anyone else have another alternative? Can we pursue an alternative which is not such an extreme change? Mr. Little - We did not suggest the placement of those lights , that was done by the Town Engineer. I assume he did that because the lights have to be a certain distance apart. Mr. Walker - The placement is necessary to provide the minimum lamination of 200 square feet that NYSEG needs for the heights of the poles and for the length of the road . There are other options to provide adequate light, if you put them on shorter poles you would then have to place them every 50 to 75 feet to provide an adequate intensity of lamination along the road way . There is a subdivision on the West Hill that was built with similar deed restrictions and they provided a combination of light/mailbox, which is a 40 to 50 watt . fixture at each driveway. The deed required the residents to put these lights up and maintain them . Mr. Little - I do not think any of us really had much input as to where those lights were going to go. If they could �be rearranged to impact people less and still do the job , I do not think there are problems with that. Mr. Walker - The spacing of the lights are close to the lot lines. This would coincide with the location of an underground electric area . They are placed fairly close to transformer pads which would be the source of electricity . We have latitude because the poles have not been placed yet. We could change things to provide adequate lighting before actual installation . Councilwoman Grigorov - What about the direction of the light? Mr. Walker - There are some shields that could be put on the lights on the back side so the light would reflect more to the road . TOWN BOARD MEETING 22 MAY 133 1996 Councilwoman Grigorov - Would the light shining in the house access the road with the shield on ? Mr. Walker - We would have to look at the fixture to see the different heads that could be put on to direct the light for a more downward position , but the object is to spread the light across the road. The road itself is about 20 feet wide, the fixture would be on the side of the ditch away from the shoulder. The light would probably be about 15 to 20 feet from the center line of the road . Councilman Klein - Do these have any symmetrical B-pattern? This is a similar situation as the Burliegh Lighting District, and similar concerns were raised about the extension of the street lights. Eventually the Board supported that District. The majority of the residents on Burliegh Drive wanted to have it, and I think there was some public safety issues . Councilman Wolff - Did Burliegh Drive have a similar situation when the development was being planned , that it was going to be an environment friendly kind of development to maintain it' s rural atmosphere. Councilman Klein - Burleigh Drive was not a planned community as Chase Farm is . Burliegh Drive has the standard telephone structures with nothing underground . Chase Farm has underground structures . Councilwoman Grigorov - There are 29 property owners who signed the petition , out of 44 property owners . The residents are divided almost equally for this lighting district. Councilman Klein - Is this issue subject to a permissive resolution? Is this a Town-wide action? Attorney Barney - District-wide . Councilman Klein - If we chose to pass it, would it be subject to those 44 property owners? Attorney Barney - Five-percent of them could file a petition and defeat the vote . Councilman Klein - If it comes to being put on the ballot, who votes for it? Attorney Barney - Only people in the proposed district vote. It would be determined by the majority of the lot owners for the majority of the assessed evaluations. AGENDA ITEM NO. 10 - SEQR RELATED TO THE ORDER OF TOWN BOARD ON ESTABLISHMENT OF CHASE LANE LIGHTING DISTRICT TOWN BOARD MEETING 23 MAY 13 , 1996 RESOLUTION NO. 78 : Motion made by Councilman Klein , seconded by Councilman Wolff that the Town Board of the Town of Ithaca hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the referenced action as proposed and , therefore, neither a Full Environmental Assessment Form , nor an Environmental Impact Statement will be required . A vote on the resolution resulted as follows: Supervisor Valentino , aye; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO 11 = ADOPTION OF ORDER OF TOWN BOARD ON ESTABLISHMENT OF CHASE LANE LIGHTING DISTRICT. RESOLUTION NO. 79 : Motion made by Councilman Conley, seconded by Councilman Klein that the Town Board of the Town of Ithaca , in the County of Tompkins , that it be and hereby is determined as follows : 1 . The notice of hearing was published and posted as required by law and is otherwise sufficient. 2 . That all of the property and property owners, within the proposed Lighting District are benefitted thereby. 3. That all of the property and property owners benefitted are included within the proposed Lighting District. 4. It is the public interest to establish the proposed Lighting District as hereinafter described , and be it FURTHER RESOLVED, that the Town Board does hereby approve the establishment of a Lighting District as hereinafter described to be known as the Chase Lane Lighting District, the boundaries of said District to be as follows : COMMENCING at the intersection of the westerly line of Chase Lane and the southwesterly line of King Road East; running thence northwesterly along the center line of King Road East a distance of approximately 100 feet to the northwest corner of Town of Ithaca Tax Parcel No . 45-1 -52 ; thence southwesterly along the northwesterly line of said tax parcel a distance of 150 feet to the west comer of said tax parcel ; thence northwesterly 100 feet to the west corner of Tax Parcel No . 45- 1 -25 ; thence north 73 degrees 24 minutes 14 seconds west a distance of 137 . 41 feet to the southwest comer TOWN BOARD MEETING 24 MAY 13 , 1996 of tax parcel 45- 1 -23 ; thence southerly along the west lines of tax parcels 45- 1 -26 through 30, 45- 1 -35 through 37 , a total distance of approximately 1 ,212. 41 feet to the southwest corner of tax parcel 45- 1 -37 ; thence easterly along the southerly lines of tax parcels Nos . 45- 1 -37 , 38 , and 39 a total distance of approximately 216 . 57 feet to the southeast corner of tax parcel 45-1 -39; thence southerly along the west lines of Town of Ithaca Tax Parcel Nos. 45-1 -48, 49, 50, and 51 , a total distance of 431 . 86 feet to the southwest corner of tax parcel 45- 1 -51 ; thence north 80 degrees 31 minutes 32 seconds east along the south line of said tax parcel 51 a distance of 167. 46 feet to a point; thence northly on an extended west line of Chase Lane a distance of approximately 52 . 48 feet to a point in the east line of said tax parcel 51 ; thence north 80 degrees 31 minutes 32 seconds east along the southerly line of Chase Lane a distance of approximately 70 feet to the southeast comer of Chase Lane ; thence northerly along the easterly line of Chase Lane a distance of approximately 44 . 33 feet to the southwest corner of tax parcel 45-1 -73; thence easterly along the southerly lines of tax parcels 45- 1 -73 , 727 71 , and 70 , a total distance of 621 . 44 feet to the southeast corner of tax parcel 45-1 -70 ; thence northerly along the east lines of tax parcels 45-1 -70, 691 68, 67 , 66, 65, and 64, a total distance of approximately 898 . 34 feet to the northeast corner of tax parcel 45- 1 -64 ; thence westerly along the northerly lines of tax parcels 45- 1 -64 and 45-4-63 , a distance of approximately 154 feet to northwest corner of Tax Parcel No . 45-1 -63; thence northwesterly along the northeasterly lines of tax parcels 45- 1 -62 , 61 , 60, and 59, a total distance of approximately 300 feet to the northeast comer of tax parcel 45-1 -59; thence northerly along the east line of tax parcel 45- 1 - 58 a distance of approximately 57 feet to a northeast corner of said tax parcel 45-1 -58; thence northwesterly along a southwesterly line of tax parcel 45-1 -54 a total distance of 100 feet to the southeast corner of tax parcel 45- 1 -53; thence northeasterly along the easterly line of tax parcel 53 , a distance of approximately 163 feet to the southwesterly line of King Road East; thence northwesterly along the southwesterly line of said road a distance of approximately 170 feet, crossing over Chase Lane to the point or place of beginning , and be it FURTHER RESOLVED, that the following improvements in said District be constructed : Approximately twelve street luminaries along Chase Lane and LaGrand Court, all as more particularly shown .on the street lighting plan and as set forth as option number 2 ( " Service Class 3" in the interoffice memo from New York State Electric & Gas Corporation dated October 25 , 1995 included in said Engineer' s Report; and be it TOWN BOARD MEETING 25 MAY 13 , 1996 FURTHER RESOLVED, that the proposed improvements , including costs of right- of-way, construction costs , legal fees and other expenses shall be financed as follows: Each of the homeowners in said Chase Lane Lighting District shall be assessed a proportionate share of initial costs of the improvements and the annual cost of operating and maintaining said lighting system , the Town Board determining that each lot owner is benefitted in the proposed district is equally benefitted and therefore until otherwise determined by the Town Board , the cost of the installation , operation , and maintenance of said lighting facilities is to be borne by each lot owner in the Chase Lane Lighting District in equal shares (i . e. the owner(s) of each lot shall pay one forty-fourth (there being , at present, forty-four lots in the proposed district) of the total annual cost) ; and be it FURTHER RESOLVED, that this resolution is subject to a permissive referendum in the manner provided in Article Seven of the Town Law in Subdivision 3 of Section 209-e of the Town Law; and be it FURTHER RESOLVED, that within ten days of the adoption of this resolution the Town Clerk shall post and publish a notice which shall set forth the date of the adoption of the resolution and contain an abstract of such act or resolution concisely stating the purpose and effect thereof, such posting and publication to occur in the same manner as provided for notice of a special election , said notice to also specify that such resolution was adopted subject to a permissive referendum ; and be it FURTHER RESOLVED, that the Town Supervisor, the Town Clerk, and the Town Attorney are hereby authorized and directed to take such steps and to prepare and file such documents as may be necessary to effectuate the intention of this resolution . A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. AGENDA ITEM NO 12 - PETITION REQUESTING PLACEMENT OF " NO PARKING SIGNS" ON CREST LANE. Supervisor Valentino - Has anyone looked at Crest Lane to determine if there is a parking problem on Crest Lane? Mr. Noteboom - The Town has a 40-foot right-of--way on Crest Lane . There is very narrow shoulder with no room to park. The principals of this petition were called , to let them know this issue was going to be on the agenda . TOWN BOARD MEETING 26 MAY 13 , 1996 Councilman Klein - Is this for no parking on either side of the road? Mr. Noteboom - Yes . Councilman Klein - At all times? Mr. Noteboom - Yes , that is what they are asking for. The road is very narrow. Coming off of Warren Road, it is very hard to turn in there. I agree with this petition when we plow this road we have a great many difficulties. Some of these houses are rented out to students and that is where the problem might lie because there is not enough room in all the driveways for the students cars. Supervisor Valentino - Is this a dead-end street? Mr. Noteboom - Yes. Supervisor Valentino - So this might be a safety hazard, too. Councilman Conley - Is there a cul-de-sac at the end? Mr. Noteboom - No. Councilman Conley - If an emergency vehicle needs to drive in and back out, could they? Mr. Noteboom - They can turn around , but there is only the width of the road . We back into the people' s driveway at the end, they allow us to do that. Councilman Klein - How many property owners have signed the petition ? Mr. Noteboom - Approximately 80% , there cannot be more than 10 houses on that road . Supervisor Valentino - What does the Town do in most other cases similar to this? Do we limit parking? Attorney Barney - It varies , sometimes parking is permitted on one side of the street. Councilwoman Grigorov - Do you think that would help solve the problem , to have no parking on one side and not on the other? Mr. Noteboom - Probably , because they could park across the street. RESOLUTION NO. 800 Motion made by Councilman Conley, seconded by Councilman Wolff hereby authorizing and directing the Town Clerk to advertise for a Public Hearing TOWN BOARD MEETING 27 MAY 13 , 1996 to be held at the next regular meeting of the Town Board on Monday, June 10, 1996 at 6 : 30 p . m . , in order that the Town Board may consider an amendment to the Traffic Ordinance of the Town of Ithaca to prohibit parking on Crest Lane . A vote on the resolution resulted as follows: Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley , aye; Councilwoman Russell , aye; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO 13 - 7 .00 PA * - ROADWAY IMPROVEMENTS ON FOREST HOME DRIVE BETWEEN JUDD FALLS ROAD AND FOREST HOME BRIDGE. Mr. Noteboom - The Town would be extending the curbing from where we left off on the Forest Home Drive, Judd Falls Road construction . We will install a catch basin on the south side of Forest Home Drive down by the bridge to gather all the water. There will be a lot of space for a walkway on the back side of the curb. I have sent out a brief outline to all parties involved , and do not know whether the Forest Home group has had a meeting yet to discuss it. Virginia Lance, 140 Forest Home Drive - The plan that Mr. Noteboom outlined is very true. Mr. Noteboom - We have not done an engineering drawing of the project yet. Councilman Klein - The Forest Home Newsletter outlined that this was the agreement made from our meeting . Mr. Walker - We completed a short section on Forest Home Drive when we did the Judd Falls Road project at the intersection , that would be the section that would be continued all the way down to the bridge on both sides of the road . Councilman Conley - What are you looking for a result of this discussion? Mr. Noteboom - We have everything we need, we wanted this on the agenda to let people speak to see if anyone has any questions or problems with what we are going to do. AGENDA ITEM NO 14 - RESOLUTION AUTHORIZING PAYMENT TO TOMPKINS COUNTY FOR THE TOWN ' S SHARE OF THE FOREST HOME BRIDGE RECONSTRUCTION PROJECT. Mr. Noteboom - The highway funds are always voted on by the Town Board for expenditure. This particular expenditure is not typically in the budget. It was not covered under the agreement when we brought it to the Board in January. We thought it would be TOWN BOARD MEETING 28 MAY 13 , 1996 proper to bring the agreement for the expenditure of these funds to the Town Board to fulfill the requirements of the law. The County asked for $60 , 000 which is more than they had been telling us through the process . We have had some discussions with them and they have agreed to the amount of $40 , 000. The County will be drafting a statement to that effect and limiting it to $40 , 000 . In this resolution , we are saying that we will be paying Tompkins County $40 , 000 for the Bridge work. RESOLUTION NO 81 • Motion made by Councilman Klein , seconded by Councilwoman Grigorov that the Town Board of the Town of Ithaca does hereby approve and adopt the attached "Agreement for the Expenditure of Highway Monies , " for the permanent improvement of a town highway and bridge on Forest Home Drive , including the payment of $40,000 to Tompkins County for their portion of the permanent improvements as scheduled and defined by the Highway Superintendent. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO 18 - 7 . 15 PA - PETITION TO REZONE LANDS ON MECKLENBURG ROAD FROM R-15 1AGRICULTURAL TO MULTIPLE RESIDENCE (MR) AND/OR A SPECIAL LAND USE DISTRICT S( LUD) FOR THE PROPOSED SADDLEWOOD FARMS. Pam Gleichman - We have submitted an application to you and have given you a booklet we have been working on with the Town Planning staff. There were some typos in the SEAR form , and we are handing out a corrected version for your booklets . We had miscalculated the solid waste tonnage , it should have been seven tons instead of 165 tons. There are other things like the details of how much land would be divided into each category of forest and open space . We divided it more accurately. Our company is 19 years old, and is located in Portland , Maine. Our business is developing apartments which we own and manage. We have approximately 70 different complexes in about 13 states . We are very excited about the development we have here , and think it would be a great asset to our portfolio and to the Town . I started the company, and we have grown from a small local company to a company where we are very diversified and specialize in quality affordable housing , a quality market rate , and moderate luxury housing . We do a lot of historic preservations and are known for working with communities to provide good product that everyone is happy with . We have all of our financing in place and have managed to secure the tax credits which are required when doing affordable housing . We have a number of people to talk to you in terms of their role in this development. Bob Mulvey is representing us as our local attorney , Bob Lama has been working as our Real Estate Broker, Tony Creal is our architect . Michelle Devine does all the environmental TOWN BOARD MEETING 29 MAY 13 , 1996 work. Carl Norburg , Chief Operator Officer and Vice President of the company. Mr. Eddy is here with his family . We would like to describe to you what we are planning to do. Previously, in our site plan we did not have the topography done, it is now done . We have done the environmental study and a number of other studies since we were here last. The siting has not changed too much , but we do now have more details about the site drainage , so we are able to place the siting of the building with more accuracy. There would be a new road built to extend to West Haven Road to Bundy Road . There would be new tree plantings in some areas . This proposal is for 276-units , 125 are affordable and 151 market rate . It is a gated community with a club house , exercise room , laundry facilities , in ground swimming pool , tennis courts , and recreation areas including bike paths, jogging paths, and other kinds of passive activities . The units will have refrigerators , ranges , dishwashers , disposals , gas hot water and heat, air-conditioning system, and a laundry hook up. The second floor apartments will have cathedral ceilings , and the utilities are included in the rent. I would like to have Mr. Eddy discuss the land as agricultural land as we are here to discuss that matter as the land is currently zoned RA 5 and agricultural . What we are requesting is a zone change to Multiple Residence or a Special Land Use District ( SLUD ) . Alfred Eddy - My brother, Nelson, and I were in the dairy business on the Bostwick Road , and we bought this farm to feed the cattle . My family sold the cows about eight or 10 years ago . We could not make a living milking cows. Twenty years ago we started a produce stand down on Elmira Road so we tried to raise vegetables on this farm . Route 79 splits the farm from where we sold the largest portion to EcoVillage. No one could make money farming this land . Last year we planted a lot of crops , and we harvested nothing. The farms all the way around us are going out of business . After we got our crop raised a large herd of deer come from all areas and ate up the entire crop . When you bring homes in that does not run the deer out because they know that is protection for them. I am 65 years old and I just want to get out of it. There is nobody in my family that wants to farm. I cannot hire anybody to farm and I cannot even find anybody to plant corn . This proposal is set up beautifully . This is a needed thing . It is set back from Route 79 so you are not out in the road where kids could be in danger. There is a straight driveway , very too easy to plow. The land to the west is very poor land and you cannot build under the power lines. That will be reforested . Everybody has talked about affordable housing , but nobody has done it. There is only a small section I can farm because of the zoning regulations . Another problem is the spraying , I have a mask and suit on to spray the crops along Route 79 and if the wind is blowing it puts me in a " grey area" of safety as far as exposure to humans is concerned . Ms. Gleichman - To raise animals in the agricultural zone you need to be a 1 , 000 feet back from any residential zone . Mr. Eddy has a 1 , 000 feet back on each side from a R-30 or R-15 zone , that gives him the same piece in the middle . Attorney Barney - Mr. Eddy could still plants crops? TOWN BOARD MEETING 30 MAY 13 , 1996 Ms . Gleichman - That' s correct . Mr. Kanter - This is an important distinction for the Board to realize . It is not restriction against agricultural uses, it is specifically a requirement for fur bearing animals ( i . e . animal hospitals, kennels , or placing for boarding of animals) . Mr. Eddy - Without the animals, this would not work because you do not have anything to put back on the land . Mr. Kanter - I think the Board should be clear that this is not just restrictions on agricultural use in general . Crops could be raised . Live stock could be kept on a site without that 1 , 000 foot restriction . Bob Lama - I am a large advocate for our central business district and the economic health of the City of Ithaca. I rarely get excited about a project as much as I am about this project because of the economic impact it would have on downtown Ithaca . We have been plagued with vacant stores , the migration of commerce to the northeast ( Lansing ) . This project is 1 . 5 miles from the octopus intersection . The most convenient shopping location for the residents of this project would be downtown Ithaca , it would become inconvenient to shop in the Northeast sector of the County. Bringing a consumer to the City is probably the best way to protect our delegant economy right now. We have an unbalanced economy when national retailers come to my office and ask for help to site select. We very often direct them to the Northeast area, this is a little discouraging. There have been some questions brought as to why this particular site for this project. There is a very simple answer to that, it is a large enough site that Landmark Amercia is capable of creating their own environment. We can buffer ourselves from the neighboring properties, develop their own environment, and the standard of living for people that work near the City of Ithaca . Importantly it is not in anyone' s backyard , it does not border any new homes or developments. It would become contained within itself as a environment. The site has a tremendous amount of amenities that can not be overlooked . The views are spectacular of Cornell , the lake , and the valley. Convenience to shopping is a real plus . The site is also void of any substantial amount of trees . At one edge of the lot there is one section of wooded area , but otherwise it is completely clear. Landmark Amercia is going to reclaim this property and restore vegetation to the land . They would be taking bare land and giving back the local wildlife for the residences to enjoy. Tompkins County Gateway conducted a survey of a number of major employers in the area . One important statistic that was brought up in this survey was that 800 jobs were created by the local businesses. Out of those 800 jobs , we lost 200 then we picked up 1 , 800 . Forty percent of those workers commute from outside of the County to their jobs in Ithaca because of the cost of living in Ithaca. We constantly have to compete with the market rates for housing . Forty percent of those workers produce $6. 5 million in spendable income that is made here and is spent out of Town . This type of housing would be afford the ability to get those i TOWN BOARD MEETING 31 MAY 13 , 1996 people here. To market these apartments , Landmark America will be marketing Ithaca , New York, to keep these apartments full they need to promote Ithaca . Ms . Gleichman - We would be building an attractive building with attached garages and balconies. They are oriented for views. Every apartment will have an outdoor space, two bedrooms/two baths , and a number of textures in the building facade such as bricks and shingles to make it a very interesting building . We pay taxes , and would be a good member of the community . We picked this site even though we knew the situation with zoning , but it is very natural site for what we want to do , which is to promote a quality of life living environment. Our building coverage is only six percent of the lot coverage , and our roadways are eight percent lot coverage . That leaves approximately 85% of the land without buildings or roadways . That is quite remarkable especially given the amount of plantings and vegetation that we would be putting back to a site that does not have much vegetation other than on the far northern part of the site. We thought it would offer a tremendous opportunity on a property that was not being utilized as agricultural . It will assist the area by providing an access across the eastern of the part of the site as an extension of West Haven Road. It will upgrade the water pressure on the hill . We will be able to provide that water pressure through our own resources as we develop the property. It will reclaim the area as a specular, and not take anything away from the agricultural community because it will not be farmed anyway. We looked at your Comprehensive Plan which urges affordable housing , trade-offs , and many other things that we could only provide on a site like this . Candace Cornell , Chairperson for the Planning Board . I question whether this land is really usable for agriculture . I have attended a number of the conferences that the Agricultural Board has been giving lately to try and establish priorities for this area to maintain agriculture . The information that received , indicated there are many forms of alternative agriculture besides growing corn and hay. There are a lot of new types of farming coming into this area . I have been reading over the marketing analysis for the need on this site, and I have a lot of questions about this . On the surface , I think this is a good project, and I think it is very nicely laid out . The intentions of the developer are wonderful . The Comprehensive Plan does recognizes that the Town does want low income housing , and we also recognize that we want to preserve agriculture as much as possible. I question the market study as to whether we really need this project. I am not saying no or yes, I am just questioning it. I do feel very strongly that I would hate to loose more farm land in the Town if there was a way that we could use it as an alternative type of agriculture. I hate to have water and sewer creeping up into the agricultural zone because that encourages other farmland to be sold for development. I have very mixed feelings , and I urge you to think carefully before rezoning . I think we should explore alternative agricultural resources than other traditional farms . This development does not welcome children . It is being geared toward young professional and people that are into business . I think that there should be facilities for children also . TOWN BOARD MEETING 32 MAY 135 1996 Ms . Gleichman - A study shows a strong need here . There is a short supply of quality rental housing in the market place and it is overly priced . This is a different proposal which is not geared to the students , it is geared to the people that work here and to live here . It is geared for small families , that is why we are doing only two bedroom apartments. We expect there will some children , starter families with one child , divorced parents with one child, but we will see that this would be the configuration of tenants. We are not geared for large families . Mr. Eddy - I have investigated alternative cropping , but I do not know of any. If anyone knows of anything else we could do , I have a lot of acres I do not know what to do with . Councilwoman Grigorov - They would be extending water and sewer to their development, is this going to change the availability of water to other agricultural zones? Mr. Kanter - That would depend on how that new system would be designed . It would require a new water tank and pump to serve this proposal . The question the Town would have to look at is whether it would want to extend the water to other areas. It could be designed to extend to other areas or designed specifically in isolation to serve this proposal . Councilwoman Grigorov - Possible extension of water and sewer could be a concern . Mr. Walker - The RA 5 boundary on West Haven Road is drawn because that is the limit of our water service area as it stands today. We currently have problems in the existing water service area on West Haven Road because the Town does not have any storage on the south end of that loop, we have low pressure in most fire situations . One of the options to eliminating that problem is to put another tank on the West Hill on two of the sites that were suggested as alternatives in the study in 1989 for the West Hill water area . This could encourage development in agriculture if you put a big enough storage tank on Sheffield Road, but your minimum need to serve this site would be a tank at the upper end o the site. I would not encourage an extension , but then I would not discourage it either. Councilman Klein - Would it have a severe effect on the benefit assessment? Mr. Walker - No, because the only additional property that would be benefitted is not currently benefitted, is this project. The R-30 portion , which is the EcoVillage properties , already have benefit assessments to access water on West Haven Road . Councilman Klein - What about the Agricultural District to the west? Mr. Walker - No , because it would be outside the pressure zone . TOWN BOARD MEETING 33 MAY 132 1996 Supervisor Valentino - The Fire Chief was interested in the fact this project could help the West Haven area where they are having severe water pressure problems . Mr. Walker - The water extends to West Haven Road to the intersection of Elm Street Extension , at the northern end of West Haven Road we have minimal fire hydrants right now. When Hubble' s Antiques burned about four years ago, the fire department had trouble getting water out of the fire hydrant because the pressure was low. Elsie McMillan , 812 Elmira Road - I am a member of the Town of Ithaca Agricultural Committee and I would like to speak on this matter. When Alfred and Nelson Eddy bought the Marshall Farm they were dairy farmers requiring lots of land for hay and pasture . Both of them had said to me that one of the reasons they went to the extent of buying such a big property was that it was also an investment. I am serving on the Agricultural Committee in the interest of doing every little bit that could be done in the Town of Ithaca to keep all farms intact that to stay intact. But I think it is unfair to put restrictions on a farmer whose land is his investment, his IRA or retirement so they can not . sell it for what it is worth . Nobody will want to buy it for farming , unless the Town or the County is able to come with ways that they can compensate the farmer to keep it opened for agriculture. The taxes are also a great concern . Mr. Lama - The addition of money to our tax base as opposed to finding alternatives for agricultural use on this property is a positive . Councilwoman Russell - How long will the below market rate units be below that market rate? Ms . Gleichman - They are required to be at that rate for a minimum of 15 years. We usually sign a use restriction that would extend it beyond the 15 years . Sometimes the community or a State agency will ask for it. It is something we have done in the past. We have also done deed restrictions . Councilman Klein - Are you fully taxable? Ms . Gleichman - Yes , we are like any other taxable property. Councilman Klein - _This is a gated community? Could you define that? Ms. Gleichman - We will be putting up a fence/gate post to create a restrictive access . We will probably have a card access gateway. We have not finalized that because we need to work it out with the Planning Board . Councilman Klein - We have raised some concerns about the market study since you were here last time . I wonder if there is a slight error that would make things somewhat TOWN BOARD MEETING 34 MAY 13 , 1996 different . There was reference to page 40, that a 50% mobility factor as opposed to a normal 25% mobility factor, I would think that the reason why the mobility factor turn over is so high is because of the students . I know you have taken the 5 , 000 students out of your existing housing stock, but I think the assumption that there is 50% turnover rate is atypical , where 25% is more standard . They are including the student turnover, so the 28. 2% capture rate should be more like a 52% capture rate. I think that would significantly effect your study. Ms. Gleichman - I would have to have someone else address that concern , but I will have someone look into that study. We use this for all of our marketing and as a feasibility tool for the lenders . Mr. Kanter - The Town has two markets to be targeted , the low income and the market rate. In particular, the demand for that number of market rate units competing with other rental units in the area that do not have the low income restrictions . At the same time , the market rate units are carrying a large degree of low income units in the overall development. It would be very important that the market rate unit succeed to make sure that the full development continues . Councilwoman Russell - The two bedroom unit rents for the higher market rate of $850 to $ 1 , 200. That is quite a bit higher ,than the existing market rate of $700 to $800. That would really effect your ability to compete in the market. Ms . Gleichman - Except that our rents also include the utilities . That is the difference when you look at our rents . If we decide, when we are ready to open up or when we get closer in the planning stage, that people will be paying their own electricity and heat, then you will see the rent being adjusted downward . We are trying to give the whole picture of the total end cost. Supervisor Valentino - I suggest that we refer this proposal to the Planning Board for a thorough study and review. Councilman Wolff - If there were such a referral would it provide a significant opportunity for public comment? Supervisor Valentino - Yes, the Town Board would be doing the rezoning , but we would get a recommendation from the Planning Board first. Attorney Barney - This proposal may require some SEAR review depending on which Board decides that an Environmental Impact Statement is needed . I think that this Board needs to make a determination fairly early on whether you want to act as lead agency or have the Planning Board act as lead agency. If this Board acts as lead agency, it probably might not be inappropriate to enter that declaration today before you refer, and then start TOWN BOARD MEETING 35 MAY 13 , 1996 the 30 day period where other people could raise questions to whether you should be lead agency or not. If this Board has in mind that the Planning Board act as lead agency, then I suggest a referral and the suggestion that they be lead agency. Also , I would like to suggest that if it goes to the Planning Board and they should be lead agency, a phenomenal amount of work would go into this project , not only by the developer, but by the Planning Department. I ask the Town Board do this consciously knowing that this work would be a lot of time invested . If there is a majority of this Board that now feels it would take a tremendous amount of effect and a tremendous amount of new information to sway them to grant the rezoning , it would be wise to articulate that now before people spend a lot of time , money , and effect proceeding on this study . Supervisor Valentino - This would take a lot of time and a tremendous amount of work for the Planning Department and Planning Board . Mr. Kanter - It is very likely that a positive declaration would be a finding of whoever the lead agency is. There are a number of issues. SEQR asks you to look at the impact of things like traffic and drainage . Visual and community character could be designed in a way that would fit into the site and enhance it, but to get to this determination you need to evaluate what are the conditions of the neighborhood, the open space character, are there scenic views in the area , and the question of effect on future agriculture in the Town . There have been statements about farming being difficult in the area , in what state requirement terms. We would have to have an agricultural impact statement to show the effect on surrounding farm operations . Supervisor Valentino - What is the Town' s general practice about the lead agency? Mr. Kanter - Attorney Barney and I have talked about it, and in some ways it would probably be more practical for the Planning Board to become the lead agency because that is where the really in-depth review process occurs . Supervisor Valentino - It snakes more sense for the Planning Board to be lead agency. Mr. Kanter - If you decided to refer to the Planning Board , they could determine the kinds of material information that would be needed to get this going . Councilman Klein - I think that the Planning Board should give very careful consideration to rezone this. Councilwoman Grigorov - I started out thinking this proposal was out of the question , but now I think that this would be a good way to have affordable housing . Councilman Conley - I was one of the people who wanted to see additional information and the market study. It seems to me that a certain amount of down-sizing you hear about TOWN BOARD MEETING 36 MAY 13 , 1996 is the fact that 40% of the people are traveling out of the County for jobs . I believe that if we have facilities such as this, we could attract people to the community to live here and that would be beneficial to the County, Town , and City. Councilman Wolff - I am in favor of moving this forward as long as it is clear that the Planning Board knows that this is only a recommendation , that does not state that we are in favor of it or not in favor of it. There are still some concerns that were not addressed . Would this solve the problem of affordable housing or would it just be shuffling around the existing tenants? That is a concern . Councilwoman Russell - I agree with Councilman Wolff. I am not sure that this is going to help our affordable housing problem , and I have a lot of serious questions about the economic study. I am very concerned about preserving the agriculture in the Town , and hate to see a development of this high density move out into our agricultural zone . I am really not in favor of this development. RESOLUTION NO. 85 : Motion made by Supervisor Valentino , seconded by Councilman Conley that the Town Board of the Town of Ithaca hereby refers the matter of the petition to rezone lands on Mecklenburg Road in the Town of Ithaca from R15/Agricultural to (MR) Multiple Residence and/or a ( SLUD ) Special Land Use District for the proposed Saddlewood Farms development to the Planning Board ; and be it further RESOLVED,that the Town Board hereby authorizes and requests that the Planning Board act as lead agency for environmental review of the proposed rezoning . A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein , aye , Councilman Conley, aye; Councilwoman Russell , nay; Councilman Wolff, aye . Motion carried . AGENDA ITEM NO. 4 = REPORTS OF TOWN OFFICIALS (CONTINUED) D. DIRECTOR OF PLANNING on See attached report. Mr. Kanter - The Planning Board held a Public Hearing on May 7 , 1996 , on the Six Mile Creek Conservation District. They had a good turnout for the hearing. A lot of good comments from residents who expressing concern about the proposed density of the seven acre zoning . Several owners along Bums Road asked the Planning Board to look at the possibility of excluding several already developed small lots with houses from the Conservation Zone . The Planning Board closed the Public Hearing and is going to continue the discussion on the Conservation District at the next meeting on TOWN BOARD MEETING 37 MAY 137 1996 May 21 , 1996. Hopefully, at that time they will be making a recommendation to come back to this Board . E. DIRECTOR OF BUILDING AND ZONING - See attached report. F. TOWN CLERK/DIRECTOR OF ADMINISTRATIVE SERVICES - See attached report. AGENDA ITEM NO. 5 - REPORT OF TOWN COMMITTEES. Councilman Wolff - The Tompkins County Cable Commission is moving forward . The Franchise Committee is meeting and there is not anything new to report. We are addressing renewing our cable franchise with Time-Warner Cable in conjunction with other Towns in a coordinated fashion . The issue is how does this new law going to effect everything that has happened? There has already been activity and we are not sure how this is going to effect our long term agreement. The ADP committee' s mission is to coordinate the computer needs of the Town . I am now the Chairperson and we decided to start from square one . There have been a lot of activity in new departments regarding the purchasing of computers . We feel that our biggest goal is to coordinate those efforts in conjunction with the anticipated move to a new Town Hall . We are in the process of finding what a fully computerized network Town Hall would be, and we figured that if we are going to be buying equipment, it ought to be compatible with our vision . We have asked all the members of that committee to go back to their departments to help articulate what that vision is , and my role is to make sure that process happens . Councilwoman Russell - There was a Recreational Partnership meeting last week, and I was asked to propose what their preference would be in terms of contract renewal , whether they would prefer a two-year or three-year contract term . Mrs. Noteboom - I thought it would be much easier for all the participants of the program and for all the people who actually plan the activities to be able to plan for more than just one year at a time , especially for issues such as capital planning as it relates to the City of Ithaca and how we contribute. I suggested that we might suggest to the participants to go to a two-year or three-year contract so we would know exactly how much to budget for each year. The Partnership would then know exactly how much money we have to work with each year. Supervisor Valentino - There have been discussions about the Capital Costs that are included in the Partnership that are actual costs of the City incurred on their own . Our argument over time has been those are City costs . We are willing to pay for the programing parts , that is why we contracted with the City , to save money. If we wanted to have Capital Costs we would build own . We are willing to pay a percentage of what is fair for administrative cost. The Mayor seems to be more open to that concept, but maybe TOWN BOARD MEETING 38 MAY 13 , 1996 he has not looked at what that means to his budget. Tompkins County Board noted they really do not have the $8 million the newspaper has reported . One thing he wants to look at was that the County could take over and do better than each individual municipality. I suggested that the SPCA contracts should be done County wide. I also told him there were problems with getting adequate funding County wide for our youth programs . The City and Town have always picked up the biggest share of this and ended up paying for other municipalities. It might be an interesting discussion with the County for them to play a bigger role in the programs where children are concerned . Councilwoman Russell - Do you have a preference to a two-years or three-years? Supervisor Valentino - I prefer two-years . Mrs . Noteboom - The City is talking about absorbing 55% of the Capital Costs. They mentioned very strongly at the meeting that the Cass Park Ice Rink is going to need total restoration in the next few years. $ 145, 000 was just spent on new lights at the Cass Park fields , the City share is proposed to be 55 % . Supervisor Valentino - The Town Hall Committee has been moving right along with the Post Office building site as a new Town Hall . It looks like we are going right on track. AGENDA ITEM NO. 7 - REVIEW OF CORRESPONDENCE Councilwoman Russell - I have a memo from Bob Sullivan on Hickory Place , and I wanted to ask Mr. Noteboom if this person had contacted him . Mr. Noteboom - I have been up to see Mr. Sullivan . Supervisor Valentino - The Town has received a nice donation from Ithaca College of $2 , 500 for the 175th Anniversary Historical Markers . The Forest Home Improvement Association also made a donation in honor of John Whitcomb. Councilman Wolff - When would be the appropriate time to respond to Ruth Mahr' s letter? Mr. Kanter - Supervisor Valentino and I have been talking to Ms . Mahr. She had sent some correspondence to President Rowling at Cornell , asking for his help in getting- the issue out to the public. The most recent correspondence from Ms . Mahr is directed to the County legislative asking for County involvement. Supervisor Valentino and I have discussed this and we think it would be appropriate to send a letter directly to the DEC indicating that the Town is interested and concerned about this. AGENDA ITEM NO. 15 - SPEED LIMIT REDUCTION REQUEST AND PLACEMENT OF TRAFFIC LIGHT AT DANBY ROAD AND KING ROAD INTERSECTION TOWN BOARD MEETING 39 MAY 1351996 Mr. Noteboom - The State is looking at the speed limit reduction now, and doing an engineering study. The State said they would not have an adequate account of the recent accidents for several weeks . I asked them to provide it for this Board . Supervisor Valentino - Was there a petition filed from the people in the area for this reduction? Mr. Kanter - No , this came directly from the Planning Board . There were discussions about several developments in the area on Danby Road . Several residents came to the Planning Board meetings and asked the Planning Board to consider this. The Planning Board adopted a resolution asking the Town Board to petition or request from the State changes in speed limits as well as looking at the installation of a full three-color traffic signal . RESOLUTION NO. 82 : Motion made by Councilwoman Grigorov , seconded by Councilwoman Russell that the Town Board of the Town of Ithaca hereby requests that the appropriate authorities of the State of New York reduce the speed limit , in both directions , on Route 96B/Danby Road adjacent generally to the Ithaca College Campus to the southern approach to the King Road intersection , from the present limits of 50 MPH and 45 MPH to 30 MPH , and be it further RESOLVED,that the Town Board of the Town of Ithaca does hereby request that the appropriate authorities of the State of New York install a three-color traffic light at the intersection of East and West King Road and Route 96B/Danby Road , and be it further RESOLVED,that the Supervisor of the Town of Ithaca be authorized to make the above-referenced request in writing to the appropriate authorities of the State of New York. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO 16 - REVISIONS TO THE HIGHWAY RIGHT-OF-WAY POLICY Councilman Klein - The Town Right-of-Way Maintenance Policy and Procedure , basically deals with mailboxes. We added a dollar limit on replacement of mailboxes not to exceed $30 since that is the high end cost of most mailboxes . RESOLUTION NO. 83 : Motion made by Councilman Klein, seconded by Councilwoman Russell that on the recommendation of the Public Works Committee, the Town of Ithaca III Virgin I;iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiilililI III TOWN BOARD MEETING 40 MAY 13 , 1996 Town Board hereby adopts the revised attached policy to continue safe maintenance of the Town roads and right-of-ways . A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. Mayor Alan Cohen - As a surprise gift for Supervisor Valentino , the City installed a loading zone in front of the Town Hall to allow residents to do business without having to pay the meter charge. Supervisor Valentino - I know the Mayor came here to speak on behalf of Saddlewood Farms . Mayor Cohen - I come to speak in support of it, and I guess there was some sort of vote to refer this matter to the Planning Board . The City is rapidly running out of land and we have an interest in providing affordable housing . The City is happy that the pressure has been taken off the market in the city to the point that we are seeing prices starting to come down and more units are becoming affordable, but we still see a great need for that. I think this project will provide affordable units relieve the pressure on the city market. I think it is an important project. Supervisor Valentino - We have talked about some Park & Ride lots and other transportation for this development. Mayor Cohen - EcoVillage would have a strong interest in that. I have mentioned that the developer include a Park & Ride in the plans . Supervisor Valentino - They said they would be opened to that possibility. Councilman Wolff - One of the comments about Saddlewood someone made was that this would actually help the downtown businesses . I do not agree with that. Mayor Cohen - I disagree with you . I do not foresee commercial development happening on West Hill , so where else are people able to go . Even if they want to Lansing , they still have to go through the City . Saddlewood will bring more traffic through the city , it will bring a positive impact . Councilman Wolff - Most of the people used to shop downtown , now they go to Syracuse . The fact that they live on West Hill or Northeast will not stop them from going to Syracuse or Elmira to do their shopping . The concern is people go out of the area to go shopping . TOWN BOARD MEETING 41 MAY 13 , 1996 Mayor Cohen - The tenants of Saddlewood Farms are not going to be running up to Carousal Mall . What are their options going to be? People will be using transit for affordability reasons and they are going to be shopping in the City because accessibility more than any thing else. Most people consider the Commons as downtown . We do have a central business district which includes much more than the Commons such as Elmira Road , Collegetown , and other areas that are just as vitally important to our community. Councilman Klein - I think you are right. When I lived on West Haven Road , we would do a fair amount of shopping downtown . Since I have moved to the Northeast, we only go downtown occasionally because the malls are right near us . I think the Mayor is right, for certain types of shopping you will tend to go closer to home. Supervisor Valentino - People tend to shop more where they live than where they work. Mayor Cohen - I am happy to have this opportunity to address the Board . Supervisor Valentino and I have been talking, and we are cultivating a very good working relationship. I look forward to working with the rest of the Board . I believe more than any two municipalities , the City and the Town have a lot in common and there is a lot of possibilities that exist for us to cooperate . We are pushing for the sewage agreement to be rewritten . We want to rewrite so that we cannot only take new partners if that is our choice to do , but to sell excess capacity which would be a benefit for everyone . We are very excited about the RFP that went out on the water systems . I want to say is that you are not looking at a person who is concerned about turf. My concerns are about doing what is best for the City of Ithaca , like your concerns are for the residents of Town of Ithaca. I think that we could do a lot together that would benefit both without loosing our distinct identities. I would be happy to come to the Board anytime you desire , and work with you anyway that you see is fit. The Board thanked Mayor .Cohen for stopping by and talking with them . AGENDA ITEM NO 17 - RESOLUTION SUPPORTING AN ENHANCED CHIP' S FUNDING LEVEL. Mr. Noteboom - This resolution asks the State to make a decision on CHIP' s funding before 1997 . Otherwise we will be faced with budgeting for 1997 without knowing how much CHIP' s money we would receive . RESOLUTION NO. 84 : Motion made by Councilman Conley, seconded by Councilman Klein on a recommendation of the Public Works Committee that the Town Board of the Town of Ithaca hereby strongly urges the New York State Legislature and Governor George Pataki to enact, during the 1996 Legislative Session , multi -year enhanced CHIP' s funding at a level of not less than $ 1 billion per year. TOWN BOARD MEETING 42 MAY 135 1996 A vote on the resolution resulted as follows : Supervisor Valentino, aye; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye . Carried unanimously. AGENDA ITEM NO. 20 - RESOLUTION IN SUPPORT OF STATE PROPERTY TAX CIRCUIT BREAKER LEGISLATION RESOLUTION NO. 86 : Motion made by Councilwoman Grigorov, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca supports a State refundable income tax credit to effectively offset a portion of the real property tax burden on State farmers ; and be it further RESOLVED, that the Town of Ithaca calls upon Governor Pataki , Senate Majority Leader Bruno, Assembly Speaker Silver, and the entire State Legislature to enact legislation that will establish this tax credit program which will aid the agricultural industry without harm to local government and local school districts . A vote on the resolution resulted as follows: Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein , aye; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO. 21 - AWARDING OF BID FOR SCLIWC MASTER METER PROJECT. Mr. Walker - After talking with Attorney Barney, we probably have to go through a lengthy process to approve this . When this came in , it was over budget, not because it was an incorrect bid, but because the budget estimate was off. We originally estimated $ 104, 000 as our cost on this project, now the cost will be close to $138, 000. The actual construction cost increased from $96,230 the estimate, to the bid price of $ 128 , 421 . That is due to our estimate on the ground structures , being about half of what the bids came in at. There are a couple different reasons for that: one is that we forgot to put the cost of the installation and interior work into the original estimate that we sent to Bolton Point back in November, and we also , at the request of Cornell and for a couple different land rights issues, moved one structure and neglected to modify the estimate to include the 160 feet of water line that was going to have to be installed because of that move. At the Oak Crest Booster Station the building site was disabled to allow for the installation of a natural gas driver pump . They are constructing the building big enough to house both the meter facility and the natural gas engine. This added to the cost of the project. At the Commission Meeting on Thursday , was the Town of Dryden and the Town of Ithaca TOWN BOARD MEETING 43 MAY 13 , 1996 agreed that the increased cost was worth the project, and they did not feel there would be any oppositions from their Boards . That does not give us tonight, a signed resolution for many of those municipalities . In talking with Attorney Barney, there are a couple ratifications because of the water district , and then maybe at that time this Board could explain your concerns. Attorney Barney - In order for this Board to extend money on a Capital Project of this nature you have to have a public hearing and authorize a certain amount. Unfortunately, that amount now is turning out not to be quite the number you need to authorize. Second issue of the problem , is that the Town of Ithaca is signing a contract as agent for five other municipalities. You have been authorized to sign a contract to have one amount or up to a certain amount, now -the contract you will be signing with the contractor will be for a larger amount. I am a little concerned about this . Mr. Walker - In polling the different municipalities at the Commission meeting . I am pretty confident that the funding will go ahead , but it is not certain . Supervisor Valentino - What do you want this Board to do tonight? Mr. Walker - I am recommending to the Board that we move ahead with the project, even though the cost is increased we have funds available in the water account, and I will prepare a modified budget and fund budget amendment for the next meeting . Then I will proceed to get the appropriate approvals from all the other municipalities . Attorney Barney - This Board needs to set up a public hearing for the June 10th meeting . RESOLUTION NO. 87 : Motion made by Councilman Wolff, seconded by Supervisor Valentino that the Town Clerk is hereby authorized and directed to advertise for a Public Hearing to be held at the next regular meeting of the Town Board on June 10 , 1996 , at 6: 45 p . m . in order that the Town Board may consider authorizing the expenditure on an increased amount, and the approval of the supplemental agreement for a capital project with the Southern Cayuga Lake Intermunicipal Water Commission ( SCLIWC ) for the installation of master meters on transmission lines . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously . Supervisor Valentino - I think the Town should ask Cornell for some money for this project because they want us to make these changes , so it will look as they want it to . TOWN BOARD MEETING 44 MAY 13 , 1996 Mr. Walker - We could , there is one structure we put a pitched roof on at their request. Their request and this Board' s request because of the visual appearance. The other location on Pine Tree Road was located across the road so it would not be in the front yard of the tennis facility. I could approach the Cornell representatives on that. It would also be serving some benefit to the Town for the future East Hill tank project . It would not be appropriate to charge Cornell for everything . Supervisor Valentino - No , but they might willing to contribute something because they requested these changes. AGENDA ITEM NO. 22 - ITHACA AREA WASTEWATER TREATMENT PLANT UPGRADE AND PROPOSED FINANCING Mr. Walker - The cost numbers have not been received from the City yet. The City of Ithaca has a proposed permit modification pending for the Ithaca Area Waste Water Treatment Plant, of which the Town owns about 40% . With a fairly small investment, we should be able to increase the plant capacity by 2 '/ million gallons from DEC permit expansion . The project is proposed to be funded by each member contributing their portion of the share to ownership into the project. The City proposes to bond their portion if we pay the carrying costs, but they are going to make a profit. There is a capital reserve ' fund in place at the Lake Shore Treatment Plant that is currently held by the City in trust for us with three joint owners, that is more than adequate to cover the cost of this project. The City Controller has expressed the opinion that it would be beneficial to bond the improvements as opposed to assessing each owner and touching that capital reserve fund. Does the Board want to spend additional funds out of our sewer budget to cover the cost of this project? The sewer fund has a tight budget right now. Supervisor Valentino - Well the question is how much is in the capital reserve and how much interest have we earned on it? Without the City giving us those numbers we can not make a decision . Councilwoman Grigorov - Those numbers should be very accessible , as to how much is ours and how much interest there is . Mr. Walker - Currently the operating budget for the Waste Water Treatment Plant is a little over $2 million , and I believe the capital reserve is in express of a million . The City' s argument for maintaining that high capital reserve is that it is earning a lot of interest. If there is a major upgrade or a new pump , it could run a couple hundred thousand dollars . That would spend some of that reserve pretty fast. The plant it ten years old and is being maintained very well . I do not see a cash profit failure requiring an expenditure of a half million dollars . TOWN BOARD MEETING 45 MAY 13 , 1996 AGENDA ITEM NO. 23 - PRESENTATION OF 1995 ANNUAL FINANCIAL REPORTS. RESOLUTION NO. 88 : Motion made by Councilwoman Grigorov, seconded by Councilman Klein that the Town Board of the Town of Ithaca hereby ratify the submission of the 1995 Annual Financial Report to the NYS Comptroller's Office as correctly reflecting the financial activities of the Town of Ithaca for the year 1995. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. RESOLUTION NO. 89 : Motion made by Councilwoman Grigorov, seconded by Supervisor Valentino that the Town Board of the Town of Ithaca hereby ratify the submission of the 1995 Annual Financial Report to the NYS Comptroller' s Office as correctly reflecting the financial activities of the SCLIWC for the year 1995 . A vote on the resolution resulted as follows: Supervisor Valentino, aye; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilman Conley, aye; Councilwoman Russell , aye; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO 24 = INSURANCE COVERAGE FOR EARTHQUAKE. FLOOD AND PROFESSIONAL LIABILITY. Mrs . Noteboom - We presently have flood and earthquake insurance , however we have not paid the premium of $500 each because the Board wanted to think about whether or not we wanted to continue the coverage as they have a $50, 000 deductible . Supervisor Valentino - The Town has never really carried this coverage before, have we? Mrs . Noteboom - No . Councilwoman Russell - Have we had any flood damage to our buildings this year? Mrs. Noteboom - No . Councilwoman Russell - What are other municipalities doing about earthquake coverage, and is New York State considering having earthquake requirements in the building code . TOWN BOARD MEETING 46 MAY 13 , 1996 Mr. Frost - Tompkins and Schuyler County are the least likely counties in the State to suffer from a potential earthquake as I have been informed from training from New York State . However, such earthquake regulations have not been established yet. Mrs . Noteboom - The only thing in this building , and in the cellar that is worth any value is the furnace. All of the records of historical value have been brought up stairs. Mr. Walker - Six Mile Creek is the biggest risk for flooding, but that is channelized throughout the City. Mrs . Noteboom - It was recommended by the Attorney for the Town that we purchase professional liability insurance for the Town Engineer to cover him for designing or certifying structures. The insurance company has indicated they would only write a policy for $500, 000 of coverage. The insurance company will not cover professional liability for anything other than $500, 000 for one person . Higher coverages are for professional firms with many people. Councilman Klein - The insurance is written in Mr. Walker's name. Attorney Barney - Yes, because he is the Town Engineer. I suggest the coverage because I am a little concerned. For example: Instances like the master meter project where we are designing work for four other municipalities without having any coverage. The Town , as Mr. Walker' s employer, would be responsible if something happened. Councilman Conley - We are not talking about a lot of money, are we? Attorney Barney - A $500 premium for $500, 000 of coverage , which is okay for the mater meter project, but if we get into designing a water system for the tank we are into larger amounts of money. Supervisor Valentino - Why don't we take this insurance for Mr. Walker now, and in the meantime we can look into other insurance companies for larger amounts of coverage. RESOLUTION NO. 90 : Motion made by Supervisor Valentino, seconded by Councilwoman Grigorov that the Town Board of the Town of Ithaca hereby authorizes and directs the Human Resource Specialist to contact the town ' s insurance agency, Sprague Insurance and notify them to cancel the town' s flood and earthquake insurance coverage; and be it further RESOLVED,the Human Resource Specialist is further authorized and directed to instruct Sprague Insurance to secure professional liability insurance coverage for the Town Engineer at a cost of $500. 00 per year for $500 , 000 worth of coverage. Payment TOWN BOARD MEETING 47 MAY 13 , 1996 for said professional insurance coverage shall be expended from account A1910 . 400 , Insurance General . A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously . AGENDA ITEM NO 25 - AGREEMENT WITH CODDINGTON ROAD COMMUNITY CENTER FOR SUMMER PROGRAM . RESOLUTION NO 91 : Motion made by Councilman Klein , seconded by Councilman Conley that the Town Board of the Town of Ithaca hereby authorize and direct the Town Supervisor to enter into an agreement with CRCC to provide a summer camp for the general public at the CRCC facilities located at 920 Coddington Road , Ithaca , New York from July 8 , 1996 to August 16, 1996 ; and be it further RESOLVED,that the Town Board of the Town of Ithaca does hereby authorize the payment of $4, 544. 00 to CRCC for the said 1996 summer camp pursuant to the agreement between the Town and CRCC dated as of May 13 , 1995. Councilwoman Russell - I noticed that there is no fee requirement for the children involved in this program as opposed to , what might be a comprehensive playground program run by the Recreation Partnership, and I wonder what the history of that was and how they get started without paying? Supervisor Valentino - If we charge a fee we would not get a reimbursement from New York State. A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley , aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously . AGENDA ITEM NO. 26 - 1996 COUNTY YOUTH SERVICE CONTRACT. Attorney Barney - I am a little puzzled by the numbers of the subcontractor agreement on the Learning Web . We are authorizing $24 , 000 to them , but we are only getting $4 , 000 from the County. TOWN BOARD MEETING 48 MAY 13 , 1996 Supervisor Valentino - I have some questions about those numbers , too . I am still not feeling comfortable with the way it should be . I suggest that we refer this to another date for further discussion . Mrs . Noteboom - I agree that we should defer this . I don't think we understand this well . enough, the Learning Web side especially . We have received a letter from them on April 30, 1996 , requesting payment of $2 , 029. 08 for providing services to Town youth for the month of April . In April , this Board enacted a resolution to just pay them for the first quarter of 1996 , because they said they were running out of funds . We paid them $6, 087 . 28 for January 1 through March 31 , 1996 , on April 8th . Now they are saying they want us to pay this monthly. What we are looking at tonight, does not indicate whether or not it is going to be a monthly payment or a quarterly payment. Do you want us to send this money? Supervisor Valentino - No . I think this Board needs to go back and look into this further before we send any money. AGENDA ITEM NO 27 - CREATION OF ADDITIONAL PLANNER POSITION RESOLUTION NO. 92 : Motion made by Councilman Klein, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca hereby authorizes the creation of an additional regular, full time Planner position in the Planning Department . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov, aye; Councilman Klein , aye; i Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO 29 - BUDGET AMENDMENT RELATED TO PLANNER POSITION RESOLUTION NO. 93 : Motion made by Supervisor Valentino , seconded by Councilman Conley that the Town Board of the Town of Ithaca hereby authorizes and directs that a budget amendment be made to transfer funds in the amount of $ 14 , 300 from General Fund Part Town, Account No. B8020. 406 ( Planning Study) , to General Fund Part Town , Account No. B8020 . 100 ( Planning Personal Services ) , to provide the necessary funds for the salary of the additional Planner position for the remainder of 1996 , and be it further RESOLVED, the Town Board of the Town of Ithaca does hereby authorize and direct that a budget amendment be made to transfer funds in the amount of $3 , 340 . 30 from General Fund Part Town , Account No. B8020 . 406 ( Planning Study) , to the following General Fund Part Town accounts to provide the necessary funds for employee benefits TOWN BOARD MEETING 49 MAY 13 , 1996 for the additional Planner position for the remainder of 1996: $ 1 , 071 . 10 to Account No . B9030 . 800 ( Social Security) , $581 . 84 to Account No. B9040 . 800 (Worker' s Compensation ) , $74 . 24 to Account No . B9055 . 800 ( Disability Insurance) , and $ 1 , 613. 12 to Account No . B9060 . 800 ( Group Health Insurance ) . A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO 28 = APPOINTMENT TO PLANNER POSITION . RESOLUTION NO. 94: Motion made by Councilman Wolff, seconded by Councilwoman Russell that the Town Board of the Town of Ithaca hereby appoints Geraldine Tierney to the position of regular full time Planner in the entry level " Kn classification , effective retroactive to April 28 , 1996 , and be it further RESOLVED,an eight week probationary period shall apply retroactive to April 28, 1996 , and be it further RESOLVED,upon successful completion of said probationary period ending June 227 1996, no further action will be required , and be it further RESOLVED,the Human Resource Specialist will notify Ms . Tierney, in writing , of the completion of this probationary period , and be it further RESOLVED,the wage for the said position shall be $21 , 002 ( hiring minimum of the ° K" classification ) for the year 1996 . Full time benefits apply. A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilman Conley , aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously . AGENDA ITEM NO. 30 = MONTHLY FINANCIAL REPORTS. Supervisor Valentino - I want to point out on Page 10 of the Treasure' s Report, a . General Town . The numbers across the bottom where grant total is, has a different reconciliation with Page 11 , with General Town wide. There was a discrepancy of $464 . 40, on the next column , and in the next column I had an overage of $464. 40 , which leads me to believe there is some kind of error in the entries . The rest of the overall reports reconciled . TOWN BOARD MEETING 50 MAY 13 , 1996 Councilman Klein - Should we approve this , except for Pages 10 and 11 ? Supervisor Valentino - Yes. RESOLUTION NO. 95 : Motion made by Supervisor Valentino , seconded by Councilwoman Grigorov that the Town Board of the Town of Ithaca hereby adopts the March 31 , 1996 Monthly Financial Report as the official report, and be it further RESOLVED,the Budget Officer is authorized to oversee the necessary adjustments to .the April Monthly Financial Report to correct the unbalanced pages of the March 31 , 1996 report. AGENDA ITEM NO. 31 - CONSENT ITEMS : RESOLUTION APPROVING AND/OR AUTHORIZING THE FOLLOWING : RESOLUTION NO. 96(a)96(i,) : Motion made by Councilwoman Grigorov, seconded by Supervisor Valentino that the Town Board of the Town of Ithaca hereby approve and/or adopt the Consent Agenda Item resolutions No . 31 ( a) to 310 ) as presented . A vote on the resolution resulted as follows: (See attached individual resolutions) Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilman Conley, aye; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously. AGENDA ITEM NO 32 - ITEMS FOR NEWSLETTER Mrs. Noteboom - Would it be possible to advertise for Zoning Board Members? We have reviewed the applications. that have come in the past, and we only interviewed one person since 1994. What we could do is write him a letter to see if he was still interested . The Board had a discussion about Dr. Krantz for member of the Zoning Board , and it was decided that someone would call him to see if he was still interested. ADDITIONAL AGENDA ITEM NO. 1 - RESOLUTION OF APPRECIATION FOR ROBERT KENERSON FOR HIS CONTINUING COMMUNITY SERVICE TO THE TOWN OF ITHACA. RESOLUTION NO. 970 Motion made by Councilman Wolff, seconded by Councilman Klein that the Town Board of the Town of Ithaca, on behalf of the Town , its citizens and 81 residents, salutes Robert L. Kenerson for his wise , capable , and dedicated service to our TOWN BOARD MEETING 51 MAY 13 , 1996 community and congratulates him on his deserved recognition as Distinguished Citizen of the Year for 1996 . A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov, aye ; Councilman Klein , aye; Councilman Conley , aye; Councilwoman Russell , aye; Councilman Wolff, aye . Carried unanimously . ADDITIONAL AGENDA ITEM NO. 2 - HIRING TEMPORARY SUMMER HIGHWAY LABORERS. RESOLUTION NO. 98 : Motion made by Councilman Klein, seconded by Councilwoman Grigorov that the Town Board of the Town of Ithaca does hereby approve the hiring of up to (4) Temporary Highway Laborers at a pay rate of $7 . 50 per hour, forty (40) hours per week during the period of May 28 , 1996 through September 30 , 1996. A vote on the resolution resulted as follows: Supervisor Valentino , aye; Councilwoman Grigorov, aye; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , aye; Councilman Wolff, aye. Carried unanimously. ADDITIONAL AGENDA ITEM NO 3 - PAY INCREASES FOR HIGHWAY LABORERS Supervisor Valentino - Last year when we did the reclassification reviews , we set up the wages in the classification system and the grades, and we had some employees that were far below where they should be in the system . I have been doing an upgrading map looking at the reviews for 1997 . Mr. Noteboom has some extra money in his wage fund , from a person who had used to work there . These people' s wages are very low, even though they are doing MEO work on a regular basis . If we promote them to MEO they would then not be making the hiring rate for that classification . I told Mr. Noteboom that I do not want people in the category below the hiring rate . If we move them up $. 40 now and keep them as labors , then the next step with the January raises is to make them MEO' s, and their wages will be at the hiring rate . These are the last group of people who were below our whole classification system . RESOLUTION NO. 99 : Motion made by Councilwoman Grigorov, seconded by Councilman Wolff that on the recommendation of the Highway Superintendent, the Town Board of the Town of Ithaca does hereby authorize each said employee a $ . 40 per hour pay increase , moving Jeffrey Dean from $7 . 96 to $8 . 36 per hour, Edward Merrick from $7 . 65 to $8. 05 per hour, Timothy Eighmey from $7 . 96 to $8 . 36 per hour, and Jeffrey Hulbert from $7 . 52 to $7 . 92 per hours ; and be it further TOWN BOARD MEETING 52 MAY 13 , 1996 RESOLVED, the said pay increases for the said employees shall be effective beginning the pay period May 12 , 1996 . A vote on the resolution resulted as follows : Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye. Carried unanimously. Mr. Noteboom - In talking to John Lampman about the Forest Home Bridge it appears likely that the steel deliveries will be late which will mean to the project not ending , or bridge not opening until September. I asked Mr. Lampman if he had talked to anyone at Cornell , and he stated that he talked to the Transportation Department. I suggested to him that he talk to John Gutenberger right away as this might create a big problem for Cornell . Mr. Walker - Forest Home residents will not like it because all of the traffic will be going over the Caldwell Hill Bridge . The bridge is closed at the end of Judd Falls Road , so the traffic will be going down Caldwell Hill to use the Plantation Road . People on Judd Falls Road will be happy with these plans . ADDITIONAL AGENDA ITEM NO. 4 - PARTIAL PAYMENT 175th ANNIVERSARY HISTORICAL MARKERS, Mr. Kanter - The bid for the Historical Markers was awarded , and the company, Catskill Castings, has requested that the Town give them a deposit prior to delivering any of the actual markers. This is apparently due to their cash flow, they are a very small organization . In their bid submittal they did say they would request a deposit at the time of order, but when that went through the Town Board it was not indicated that was the case. Mrs. Noteboom - How much of a deposit do they want? Supervisor Valentino - They wanted 50% , but by phone conservations, they said they would be willing to take 30%. They would send the Town the orders in allotments, so we then would be giving a payment for each . Mrs . Noteboom - The Town has about $3 , 000 of donated money for former Supervisor John Whitcomb as well as $2 , 500 from Cornell University . We could use those additional revenues not anticipated to make the down payment. Mr. Walker - Have we received a check from Cornell University or Ithaca College? I TOWN BOARD MEETING 53 MAY 13 , 1996 Mrs. Noteboom - We have received the funds from the people that made donation in the name of John Whitcomb . Councilman Klein - The money paid in , was for the celebration in John Whitcomb Is honor? Mrs . Noteboom - Yes, and for the markers . RESOLUTION NO, 100 : Motion made by Councilman Conley, seconded by Councilwoman Russell that the Town Supervisor, upon receipt of the appropriate verified voucher, is hereby authorized to issue payment of a deposit to Catskill Castings for the purchase of the 175th Anniversary Historical Markers . Said payment shall be in the amount of $3, 060 . 00 , (approximately 30 percent of the total purchase price) , made from General Fund Account A7550 . 400 , Celebrations Contractual ; and be it further RESOLVED,the Town Supervisor shall make a report regarding the status of the purchase of the said markers at the next regular meeting of the Town Board . A vote on the resolution resulted as follows : Supervisor Valentino , aye; Councilwoman Grigorov, aye ; Councilman Klein, aye; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff, aye . Carried unanimously. Councilwoman Grigorov - I got a phone call from Carol Kammen , who writes historical articles for the Ithaca Journal . She is not from the Town of Ithaca , but she is upset about the wording on the makers . Councilman Klein - What is she upset about? Councilwoman Grigorov - Various things, the style, and some of the abbreviations like Ag . She was very upset when the markers mentioned the founding of the Town . The Supervisor and Town Clerk were mentioned as both being men , and she felt that it should have been handled differently . She felt the founding families should have been oriented in more of a positive way . Supervisor Valentino - We had a very hard time getting any publicity for the celebration . Mrs. Noteboom - We have also advertised for people to serve on that committee to help us describe the wording and placement, and the only two residents who joined both quit. The Board had a discussion on the Historical writing for the markers and agreed they would have George Frantz contact Ms . Kammen . TOWN BOARD MEETING 54 MAY 1311996 AGENDA ITEM NO. 33 - EXECUTIVE SESSION Motion made by Councilman Conley, seconded by Councilman Wolff to move into Executive Session to discuss Property Acquisition and personnel . Carried unanimously. The Board began Executive Session at 10: 15 p. m . Motion made by Councilman Klein , seconded by Councilman Conley to resume regular session . Carried unanimously. The Board resumed regular session at 11 : 10 p . m . AGENDA ITEM NO 34 - ADJOURNMENT As there was no further business to come before the Town Board a motion was made by Councilman Wolff, seconded by Councilwoman Grigorov to adjourn. Carried unanimously. Supervisor Valentino adjourned the meeting at 11 : 11 p. m . Respectfully submitted , Joan Lent Noteboom Town Clerk/Director of Administrative Services ***Next Regular Meeting - June 10 , 1996 @ 5 : 30 p. m . " * * *Minutes Transcribed by Deborah A. Kelley. i F�tiy OF 1P TOWN OF ITHACA ARCHIVE COPY 21 4� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting May 13 , 1996 5 : 30 p. m . AGENDA 1 . Call to Order. 2 . Pledge of Allegiance . 3 . 5 : 30 p.m. - PRESENTATION : PHP Health Maintenance Organization . 4 . Reports of Town Officials: a. Town Supervisor. b . Director of Engineering . c. Highway Superintendent. d . Director of Planning . e . Director of Building and Zoning . f. Town Clerk/Director of Administrative Services . 5 . Report of Town Committees, 60 Report of Tompkins County Board of Representatives . 70 Review of Correspondence: a . Forest Home Improvement Association - Donation to " 175th Historical Anniversary Fund" , in honor of former Supervisor John G . Whitcomb. b . Jeffrey J . Boronkay - Request for Street Light. c . NYS Office of Parks, Recreation and Historic Preservation . d . Town of Lansing - Resolution Solid Waste Fee Tax Bill Legislation . e . Ithaca College as Donation Historical Markers . 8 . 6 : 00 p. m . = PERSONS TO BE HEARD. 90 6 : 30 p.m . - PUBLIC HEARING : ORDER OF TOWN BOARD ON ESTABLISHMENT OF CHASE LANE LIGHTING DISTRICT. TB Mtg . 5/ 13/96 - Agenda Page 2 . 10. Consider SEQR related to the ORDER OF TOWN BOARD ON ESTABLISHMENT OF CHASE LANE LIGHTING DISTRICT. 11 . Consider adoption of ORDER OF TOWN BOARD ON ESTABLISHMENT OF CHASE LANE LIGHTING DISTRICT. 12 . 6 :45 p. m. - Consider petition requesting placement of " No Parking Signs" on Crest Lane. 13 . 7 : 00 p. m . - Discussion of roadway improvements on Forest Home Drive between Judd Falls Road and Forest Home Bridge , 14 . Consider resolution authorizing payment to Tompkins County for the town 's share of the Forest Home Bridge reconstruction project. 15 . Consider speed limit reduction request and placement of traffic light at Danby Road and King Road intersection . 16 . Consider revisions to the highway right-of-way policy. 17. Consider resolution supporting an enhanced CHIP 's funding level . 18. 7: 15 p.m . - Consider petition to rezone lands on Mecklenburg Road from R15/Agricultural to Multiple Residence (MR) and/or a Special Land Use District (SLUD) for the proposed Saddlewood Farms. 19. Consider agreement with Eddydale Farms to maintain park land . 20. Consider resolution in support of State Property Tax Circuit Breaker legislation . 21 . Consider awarding of bid for SCLIWC Master Meter Project, 22 , Discuss Ithaca Area Wastewater Treatment Plant upgrade and proposed financing . 23. Presentation of 1995 Annual Financial Reports. 24. Consider insurance coverage for earthquake, flood ,' and professional liability. 25. Consider agreement with Coddington Road Community Center for summer program . TB Mtg . 5/13/96 - Agenda Page 3 . 26. Consider 1996 County Youth Service Contract . 27. Consider creation of additional Planner position . 28 . Consider appointment to Planner position . 29 . Consider budget amendment related to Planner position . 30. Consider monthly financial reports . 31 . Consent Items: Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 3/4/960 4/1 /969 4/8/96 . b . TOWN OF ITHACA WARRANTS . c. BOLTON POINT WARRANTS . d . Budget Amendments . e. Records Management Disposition Listing . f. Attendance Accounting Principles and Procedures Conference. g . Attendance at NYALGRO Conference. h . Attendance Town/Gown Conference. I . Civil Service Reclassifications for Highway Employees . J . Reappointment Conservation Board Members , 32. Consider items for Newsletter. 33. Consider EXECUTIVE SESSION , 34. Consider ADJOURNMENT. S Town Board Meeting 5/ 13/96 ADDITIONAL AGENDA ITEMS 1 . Consider resolution of appreciation for Robert Kenerson for his continuing community service to the Town of Ithaca . 2 . Consider hiring temporary summer Highway Laborers. 3 . Consider pay increase for Highway Laborers , 4. Consider payment for 175th Historical Markers. �1y OF l p _ _ 9 TOWN OF ITHACA 21 126 EAST SENECA STREET , ITHACA , N . Y . 14850 ���r Yo4 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 10 SEQR : Establishment of Chase Lane Lighting District Resolution No . 78 WHEREAS , this action is the establishment of Chase Lane Lighting District , as described in a report prepared by the Town Engineer, dated April 8 , 1996 , along with the improvements specified therein , and WHEREAS , this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the establishment of lighting districts ; and WHEREAS , the Town Board , at a public hearing held on May 13 , 1996 , has reviewed and accepted as adequate the Short Environmental Assessment Form , Parts I and II for this action ; RESOLVED , that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and , therefore , neither a Full Environmental Assessment Form , nor an Environmental Impact Statement will be required . MOVED : Councilman Klein SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF 1 r 9 TOWN OF ITHACA 126 EAST SENECA STREET, ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273.1704 Town Board Meeting 5/ 13/96 Agenda Item No . 11 RESOLUTION ESTABLISHING CHASE LANE LIGHTING DISTRICT AFTER PUBLIC HEARING Resolution No . 79 WHEREAS , on January 8 , 1996 , the Town Board of the Town of Ithaca , duly adopted a resolution directing the Town Engineer of the Town of Ithaca to supervise the preparation of a map , plan , and report for providing the facilities , improvements , or services in a portion of the Town of Ithaca wherein a lighting district was proposed to be established ; and WHEREAS , after the Town Engineer duly filed said map , plan and report in the Office of the Town Clerk of the Town of Ithaca , the Town Board did , on April 8 , 1996 ) duly adopt an order reciting a description of the boundaries of the proposed district , the maximum amount proposed to be expended for the improvement, the proposed method of financing to be employed , the fact that a plan , map and report describing the same are on file in the Town Clerk's Office for public inspection , and specifying that the Town Board shall meet at the Town Hall , 126 East Seneca Street, Ithaca , New York , on the 13th day of May, 1996 , for the purpose of conducting a public hearing on such proposal , to establish the lighting district and to hear all persons interested in the subject thereof concerning the same ; and WHEREAS , copies of said Order were duly published and posted according to law, and said Town Board did , at the times and place specified in said Order , duly meet and consider such proposal and heard all persons interested in the subject thereof , who appeared at such time and place , concerning the same ; and WHEREAS , the evidence offered at such time and place requires that the Town Board make the determinations hereinafter made ; NOW, THEREFORE , BE IT RESOLVED , by the Town Board of the Town of Ithaca , in the County of Tompkins , that it be and hereby is determined as follows : 1 . The notice of hearing was published and posted as required by law and is otherwise sufficient . 2 . That all of the property and property owners , within the proposed Lighting District are benefitted thereby . TB Mtg . 5/ 13/96 - Agenda Item No . 11 Resolution No . 79 Page 2 . 3 . That all of the property and property owners benefitted are included within the proposed Lighting District . 4 . It is in the public interest to establish the proposed Lighting District as hereinafter described , and be it FURTHER RESOLVED , that the Town Board does hereby approve the establishment of a Lighting District as hereinafter described to be known as the Chase Lane Lighting District , the boundaries of said District to be as follows : COMMENCING at the intersection of the westerly line of Chase Lane and the southwesterly line of King Road East ; running thence northwesterly along the center line of King Road East a distance of approximately 100 feet to the northwest corner of Town of Ithaca tax parcel No . 45 - 1 -52 ; thence southwesterly along the northwesterly line of said tax parcel a distance of 150 feet to the west corner of said tax parcel ; thence northwesterly 100 feet to the west corner of tax parcel 45 - 1 -25 ; thence north 73 degrees 24 minutes 14 seconds west a distance of 137 . 41 feet to the southwest corner of tax parcel 45- 1 - 23 ; thence southerly along the west lines of tax parcels 45 - 1 -26 through 30 , 45- 1 -35 through 37 , a total distance of approximately 1 , 212 . 41 feet to the southwest corner of tax parcel 45- 1 -37 ; thence easterly along the southerly lines of tax parcels Nos . 45 - 1 - 37 , 38 and 39 a total distance of approximately 216 . 57 feet to the southeast corner of tax parcel 45- 1 - 39 ; thence southerly along the west lines of Town of Ithaca tax parcels Nos . 45 - 1 -48 , 49 , 50 and 51 a total distance of 431 . 86 feet to the southwest corner of tax parcel 45 - 1 - 51 ; thence north 80 degrees 31 minutes 32 seconds east along the south line of said tax parcel 51 a distance of 167 . 46 feet to a point; thence northerly on an extended west line of Chase Lane a distance of approximately 52 . 48 feet to a point in the east line of said tax parcel 51 ; thence north 80 degrees 31 minutes 32 seconds east along the southerly line of Chase Lane a distance of approximately 70 feet to the southeast corner of Chase Lane ; thence northerly along the easterly line of Chase Lane a distance of approximately 44 . 33 feet to the southwest corner of tax parcel 45 - 1 -73 ; thence easterly along the southerly lines of tax parcels 45- 1 - 73 , 72 , 71 , and 70 a total distance of 621 . 44 feet to the southeast corner of tax parcel 45 - 1 - 70 ; thence northerly along the east lines of tax parcels 45- 1 -70 , 69 , 68 , 67 , 669 65 , and 64 , a total distance of approximately 898 . 34 feet to the northeast corner of tax parcel 45- 1 -64 ; thence westerly along the northerly lines of tax parcels 45 - 1 - 64 and 45- 1 -63 , a distance of approximately 154 feet to the northwest corner of tax parcel No . 45 - 1 - 63 ; thence northwesterly along the northeasterly lines of tax parcels 45- 1 - 62 , 61 , 60 , and 59 TB Mtg . 5/13/96 - Agenda Item No . 11 Resolution No . 79 Page 3 . a total distance of approximately 300 feet to the northeast corner of tax parcel 45- 1 - 59 ; thence northerly along the east line of tax parcel 45- 1 -58 a distance of approximately 57 feet to a northeast corner of said tax parcel 45- 1 -58; thence northwesterly along a southwesterly line of tax parcel 45- 1 -54 a total distance of 100 feet to the southeast corner of tax parcel 45- 1 -53; thence northeasterly along the easterly line of tax parcel 53 a distance of approximately 163 feet to the southwesterly line of King Road East; thence northwesterly along the southwesterly line of said road a distance of approximately 170 feet , crossing over Chase Lane to the point or place of beginning . and be it FURTHER RESOLVED , that the following improvements in said District be constructed : Approximately twelve street luminaries along Chase Lane and LaGrand Court , all as more particularly shown on the street lighting plan and as set forth as option number 2 (" Service Class 3 " in the interoffice memo from New York State Electric & Gas Corporation dated October 25 , 1995 included in said Engineer's Report ; and be it FURTHER RESOLVED , that the proposed improvements , including costs of rights of way, construction costs , legal fees and other expenses shall be financed as follows : Each of the homeowners in said Chase Lane Lighting District shall be assessed a proportionate share of initial costs of the improvements and the annual cost of operating and maintaining said lighting system , the Town Board determining that each lot owner is benefitted in the proposed district is equally benefitted and therefore until otherwise determined by the Town Board , the cost of the installation , operation , and maintenance of said lighting facilities is to be borne by each lot owner in the Chase Lane Lighting District in equal shares ( i . e . the owner(s ) of each lot shall pay one forty- fourth (there being , at present , forty-four lots in the proposed district) of the total annual cost) ; and be it FURTHER RESOLVED , that this resolution is subject to a permissive referendum in the manner provided in Article Seven of the Town Law in Subdivision 3 of Section 209- e of the Town Law; and be it TB Mtg . 5/13/96 = Agenda Item No . 11 , Resolution No , 79 Page 4. FURTHER RESOLVED , that within ten days of the adoption of this resolution the Town Clerk shall post and publish a notice which shall set forth the date of the adoption of the resolution and contain an abstract of such act or resolution concisely stating the purpose and effect thereof , such posting and publication to occur in the same manner as provided for notice of a special election , said notice to also specify that such resolution was adopted subject to a permissive referendum ; and be it FURTHER RESOLVED , that the Town Supervisor, the Town Clerk, and the Town Attorney are hereby authorized and directed to take such steps and to prepare and file such documents as may be necessary to effectuate the intention of this resolution . MOVED : Councilman Conley SECONDED: Councilman Klein Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 J"+ W;fj"', � Joa Lent Noteboom , Town Clerk OF 1 r TOWN OF ITHACA 4- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/31 /96 Agenda Item No . 12 Public Hearing Date - Crest Lane Parking Ordinance Resolution No . 80 BE IT RESOLVED , that the Town Clerk is hereby authorized and directed to advertise for a Public Hearing to be held at the next regular meeting of the Town Board on Monday, June 10 , 1996 at 6 : 30 p . m . , in order that the Town Board may consider an amendment to the Traffic Ordinance of the Town of Ithaca to prohibit parking on Crest Lane . MOVED : Councilman Conley SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk flyOFIp 9 TOWN OF ITHACA _ �,� zi o¢� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 5/ 13/96 Agenda Item No . 14 Agreement for the Expenditure of Highway Monies for Permanent Improvement Highway/Bridge on Forest Home Drive Resolution No , 81 WHEREAS , pursuant to the provisions of Section 284 of the Highway Law, the Town Board is required to enter into an agreement with the Highway Superintendent outlining the expense of monies levied and collected . in the Town for the repair and improvement of highways and bridges , and for monies received from the State of New York for State Aid for the repair and improvements of highways and bridges ; and WHEREAS , the Town of Ithaca Highway Superintendent has scheduled and defined the permanent improvement of a town highway and bridge on Forest Home Drive to be completed with $50 , 000 of these funds in 1996 , of which $40 , 000 will be paid to Tompkins County; and WHEREAS , the Town Board of the Town of Ithaca wishes to comply with Town Law and the requirements of the State of New York, now therefore be it RESOLVED , that the Town Board does hereby approve and adopt the attached "Agreement for the Expenditure of Highway Monies" , for the permanent improvement of a town highway and bridge on Forest Home Drive , including the payment of $40 , 000 to Tompkins County for their portion of the permanent improvements as scheduled and defined by the Highway Superintendent . MOVED : Councilman Klein SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk Agenda Item 14 AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES AGREEMENT between the Town Highway Superintendent of the Town of Ithaca , Tompkins County , New York and the undersigned members of the Town Board . Pursuant to the provisions of Section 284 of the Highway Law , we agree that moneys levied and collected in the Town for the repair and improvement of highways , and received from the State for State Aid for the repair and improvement of highways , shall be expended as follows : 16 PERMANENT IMPROVEMENTS . The following sum of $ 50 , 000 shall be set aside to be expended for the permanent improvement of a town highway and bridge on Forest Home Drive , of which $ 40 , 000 will be paid to Tompkins County . Executed in duplicate this 13th day of May , 1996 . Supervisor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson Town Highway Superintendent NOTE : This Agreement should be signed in duplicate by a majority of the members of the Town Board and by the Town Highway Superintendent . One copy must be filed in the Town Clerk ' s office and one in the County Superintendent ' s office . THIS FORM NO LONGER HAS TO BE SIGNED BY THE COUNTY SUPERINTENDENT . ( 1994 ) . COPIES DO NOT HAVE TO BE FILED IN ALBANY . (� olti � FOREST HOME DRIVE OVER FALL CREEK - B .I . N . 3047440 T COST ESTIMATE COMPARISON ENGINEER'S ESTIMATE R DEVINCENTIS ITEM NO , DESCRIPTION UNIT UNIT COST QUANT• COST UNIT COST COST 1 201 .0601 CLEARING & GRUBBING LS $ 11800.00 1 $ 11800.00 $ 31000.00 $ 3,000.00 2 202. 1201 REMOVE EXISTING SUPERSTRUCTURE LS $ 30,000.00 1 $ 30,000.00 $ 20,000.00 $ 209000.00 3 202. 1901 REMOVE SUBSTRUCTURE (WEST) CY $ 50.00 68 $ 3,400.00 $ 144.00 $ 9,792.00 4 202. 1902 REMOVE SUBSTRUCTURE (EAST) CY $ 50.00 0 $ - $ - $ 5 203.02 UNCLASSSIFIED EXCAVATION & DISPOSAL CY $ 15.00 195 $ 2,925.00 $ 17.50 $ 31412.50 6 20321 SELECT STRUCTURAL FILL CY $ 40.00 15 $ 600.00 $ 78.50 $ 1 , 177.50 7 206.01 STRUCTURE EXCAVATION CY $ 40.00 40 $ 1 ,600.00 $ 577.00 $ 23,080.00 8 206.02 TRENCH & CULVERT EXCAVATION CY $ 20.00 16 $ 320.00 $ 40.00 $ 640.00 9 209.01 TEMP SOIL EROSION & WATER POLL. CONTROL LS $ . 3,000.00 1 $ 31000.00 $ 1 ,380.00 $ 11380.00 10 304.06 SUBBASE COURSE - OPTIONAL TYPE CY $ 29.00 98 $ 2,842.00 $ 46.00 $ 4,508.00 11 403.11 ASPHALT CONCRETE - TYPE 1 BASE COURSE TON $ 50.00 100 $ 50000.00 $ 54.00 $ 5,400.00 12 403. 13 ASPHALT CONCRETE - TYPE 3 BINDER COURSE TON $ 70.00 37 $ 2,590.00 $ 72.00 $ 2,664.00 13 403. 19 ASPHALT CONCRETE - TYPE 7F TOP COURSE TON $ • 90.00 29 $ 26610.00 $ 86.00 $ 2,494.00 14 552.05 SAFE OPERATION SHEET PILING SF $ 0.85 100 $ 85.00 $ 0.80 $ 80.00 15 552.07 COFFERDAMS (WATER DISCHARGE CONTROL) EA $ 46000.00 1 $ 4,000.00 $ 1 ,265.00 $ 19265.00 16 553.03 TREATED TIMBER & LUMBER BD. FT $ 3.00 2010 $ 6,030.00 $ 2.40 $ 49824.00 17 555.0101 CONC FOR STRUCT CLASS A (MASS PLACEMEN CY $ 400.00 100 $ 40,000.00 $ 504.00 $ 50,400.00 18 555.0102 CONC FOR STRUCT CLASS A (PRIMARY STRESt CY $ 500.00 0 $ - $ - $ 19 555.0103 CONC FOR STRUCT CLASS A (APPRT. PLACEME CY $ 750.00 0 $ - $ - $ 20 555.0104 CONC FOR FOOTING CLASS A CY $ 240.00 0 $ - $ - $ 21 555.0401 CONC FOR STRS - CLASS E (BTM FRMWK REQ' [ SF $ 28.00 1208 $ 33,824.00 $ 22.00 $ 26,576.00 22 556.0201 UNCOATED BAR REINF FOR CONC STRUCT LB $ 0.80 10000 $ 8,000.00 $ 0.85 $ 8,500.00 23 556.03 STUD SHEAR CONNECTORS EA $ 2.30 678 $ 1 ,559.40 $ 2.00 $ 1 ,356.00 23A 18559. 1896 PROTECTIVE SEALING OF STRUCTURAL CONC. SF $ 2.00 1208 $ 2,416.00 $ 1 .00 $ 1 ,208.00 24 564.05 STRUCT STEEL LS $ 88,000.00 1 $ 88,000.00 $ 93,750.00 $ 93,750.00 25 56520 TYPE EB BEARING EA $ 900.00 0 $ - $ - $ f9 2 568. 10 STEEL BRIDGE RAILING (TWO RAIL) LF $ 75.00 181 $ 13,575.00 $ 67.00 $ 12, 127.00 586.01 DRILLING & GROUTING REINF. BARS LF $ 17.00 400 $ 6,800.00 $ 4.40 $ 1 ,760.00 590.01 REMOVE / REHAB / REPLACE EXIST TRUSSES LS $ 50,000.00 1 $ 50,000.00 $ 50,000.00 $ 50,000.00 591 .01 REMOVE / REPLACE PED. & BICYCLE RAILING LS $ 25,000.00 1 $ 25,000.00 $ 23,000.00 $ 23,000.00 30 592.01 SEWER - PIPE SUPPORTS & INSULATION LS $ 10,000.00 1 $ 10,000.00 $ 31200.00 $ 3,200.00 31 605.0901 UNDERDRAIN FILTER TYPE 1 CY $ 20.00 0 $ - $ - $ 32 606. 1000 BOX BEAM GUIDE RAILING LF $ 20.00 75 $ 1 ,500.00 $ 35.00 $ 2,625.00 33 606. 1100 BOX BEAM GUIDE RAIL (SHOP CURVED) LF $ 25.00 120 $ 3,000.00 $ 35.00 $ 41200.00 34 606. 1401 BOX BEAM GUIDE RAILING END ASSMBLY - TYPI EA $ 600.00 3 $ 1 ,800.00 $ 440.00 $ 1 ,320.00 35 606. 1402 BOX BEAM GUIDE RAILING END ASSMBLY - TYPI EA $ 800.00 1 $ 800.00 $ 990.00 $ 990.00 36 606.72 REMOVE & DISPOSE CORR. GUIDE RAIL LF $ 4.00 330 $ 1 ,320.00 $ 1 .00 $ 330.00 36A 606.73 REMOVE & DISPOSE BOX BEAM GUIDE RAIL LF $ 5.00 55 $ 275.00 $ 1 .00 $ 55.00 36B 606.792 REMOVE & DISPOSE BOX BEAM ENDS EA $ 200.00 1 $ 200.00 $ 39.00 $ 39.00 37 608.0101 CONCRETE SIDEWALKS, DRIVEWAYS CY $ 350.00 6 $ 2, 100.00 $ 384.00 $ 2,304.00 38 610.02 SEEDING AC $ 1 ,300.00 1 $ 1 ,300.00 $ 575.00 $ 575.00 39 613.0101 TOPSOIL CY $ 25.00 24 $ 600.00 $ 82.00 $ 1 ,968.00 40 619.01 M&P of T (by County) LS $ - 1 $ - $ - $ - 41 620.02 STONE FILLING ( FINE) CY $ 35.00 12 $ 420.00 $ 77.00 $ 924.00 42 634.01 SURVEY & STAKEOUT LS $ 31000.00 1 $ 3,000.00 $ 11380.00 $ 1 ,380.00 43 660.05 WATER LINE RELOCATION LS $ 25,000.00 1 $ 25,000.00 $ 321000.00 $ 32,000.00 44 685.04 SIGN RELOCATION EA $ 200.00 2 $ 400.00 $ 280.00 $ 560.00 45 699.04 MOBILIZATION % 4 .$ 151507.66 $ 160000.00 TOTAL $ 403,199.06 $ 4209864.00 C ARY OCT. '17, 1995 ENGINEER'S ESTIMATE R DEVINCENTIS WORK: items 1 , 5, 9- 13, 32-41 , & 44 $ 34,482.00 $ 38,748.50 AILINGS / WALKWAYS: items 16 , 28 , & 29 $ 81 ,030.00 $ 77,824.00 : items 2-4 $ 33,400.00 $ 290792.00 SUBSTRUCTURE: items 6-7, 14- 15 , 17-20, 22, 27, & 31 $ 61 ,085.00 $ 86,262.50 UTILITIES: items 8, 30 & 43 $ 35,320.00 $ 359840.00 BRIDGE: items 21 , 23-260 420 & 45 $ 157t88?.06J $ 152,397.00 TOTAL $ 4039199.06 $ 4209864.00 COSTCMP2.XLS ;5096 �1y OF 1P F _ TOWN OF ITHACA 21 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 5/13/96 AGENDA ITEM NO. 15 REQUEST TO STATE TO REDUCE SPEED LIMIT AND INSTALL TRAFFIC SIGNAL ON ROUTE 96B/DANBY ROAD Resolution No . 82 WHEREAS , there is increasing development density in the vicinity of Route 96B/Danby Road , and WHEREAS , there have been a number of recent traffic accidents at or near the intersection of Route 96B/Danby Road and King Road , and WHEREAS , the Town of Ithaca Planning Board has adopted a resolution , dated April 17 , 1996 , recommending that the Town Board petition the State of New York to reduce the speed limit on Route 96B/Danby Road and to place a full three-color traffic light at the intersection of East and West King Road and Route 96B/Danby Road , NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca does hereby request that the appropriate . authorities of the State of New York reduce the speed limit , in both directions , on Route 96B/Danby Road adjacent generally to the Ithaca College Campus to the southern approach to the King Road intersection , from the present limits of 50 MPH and 45 MPH to 30 MPH , and BE IT FURTHER RESOLVED , that the Town Board of the Town of Ithaca does hereby request that the appropriate authorities of the State of New York install a full three-color traffic light at the intersection of East and West King Road and Route 96B/Danby Road , and BE IT FURTHER RESOLVED , that the Supervisor of the Town of Ithaca be authorized to make the above= referenced request in writing to the appropriate authorities of the State of New York , MOVED : Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 , C Joan ent Noteboom , Town Clerk fly OF 1P F 9 TOWN OF ITHACA 1 � 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 5/13/96 Agenda Item No . 16 Revision of Policy Maintenance of Town Rights-of-Way Resolution No . 83 WHEREAS , the Town Board of the Town of Ithaca approved the Maintenance of Town Rights-of-Way Policy on February 7 , 1994 ; and WHEREAS , the Highway Superintendent has made revisions to this policy; now therefore be it RESOLVED , that on the recommendation of the Public Works Committee , the Town of Ithaca Town Board hereby adopts the revised attached policy to continue safe maintenance of the Town roads and rights-of-way. MOVED : Councilman Klein SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously . DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF 1p F 9 TOWN OF ITHACA ' 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (60 273- 1704 Town Board eeting 5/13/96 Agenda Item No . 17 Supporting an Enhanced CHIP' s Funding Level Resolution No . 84 WHEREAS , enabling legislation for the current Consolidated Highway and Street Improvement Program (CHIP ' S) is due to expire in March 1997 ; and WHEREAS , most local governments' fiscal year follows the calendar year with their 1997 budget prepared and adopted in the Fall of 1996 ; and WHEREAS , the State Legislature should renew CHIP ' s funding during their 1996 Legislative Session so that local governments can plan and properly budget for 1997 ; and WHEREAS , local government is responsible for 85 percent of the highway mileage in the State of New York on which about 50 percent of the vehicle miles are driven , with less than 10 percent of the highway user fees returned to local government through CHIP' s ; and WHEREAS , this has resulted state wide in 21 percent of local highways/streets being rated in poor condition and 37 percent in rated fair condition compared with State Department of Transportation ( DOT) goals of 10 percent poor rating and 20 percent fair rating ; and additionally 52 percent of local bridges are classified as deficient compared with 35 percent of State DOT bridges ; now therefore be it RESOLVED , on recommendation of the Public Works Committee the Town Board of the Town of Ithaca hereby strongly urges the New York State Legislature and Governor George Pataki to enact , during the 1996 Legislative Session , multi -year enhanced CHIP' s funding at a level of not less than $ 1 billion per year. MOVED : Councilman Conley SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OFIp 9 TOWN OF ITHACA � �04^�- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No , 18 Referral of Possible Rezoning of Lands Mecklenburg Road From R15 to MR of SLUD Resolution No . 85 BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby refer the matter of the petition to rezone lands on Mecklenburg Road in the Town of Ithaca from R15/Agricultural to ( MR) Multiple Residence and/or a (SLUD) Special Land Use District for the proposed Saddlewood Farms development to the Planning Board ; and be it further RESOLVED , that the Town Board hereby authorizes and requests that the Planning Board act as lead agency for environmental review of the proposed rezoning . MOVED : Supervisor Valentino SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , nay; Councilman Wolff , aye , Motion carried . DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk �1y OF 1p F 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 20 Resolution of Support for State Agricultural Tax Credit Resolution No . 86 WHEREAS , New York farmers pay the highest tax per acre of all agriculture states , with the average tax per acre in New York being $23 . 00 and the national . average bing $6 . 50 ; and WHEREAS , the average property taxes in New York paid by all farmland owners increased by 44 percent between the years 1987 and 1992 ; and WHEREAS , in New York farm property taxes represent 40 percent of the average net farm income , which exemplifies the inequity that the current property tax system is placing on farmers ; and WHEREAS , there are in New York very large differences in the size of municipal tax bases , and thus wide variation in both municipal and school property tax levels from municipality to municipality throughout the state ; and WHEREAS , the farmers of New York are trying to compete in a national market where the property tax burden for their competitors is substantially less ; and WHEREAS , farm product prices have been relatively stagnant for the past fifteen years , while the property tax burden has steadily increased ; and WHEREAS , agriculture is the largest industry in New York, generating over $3 billion in sales each year, and thus property tax relief would have a positive impact on the rural economy of the state ; and WHEREAS , legislation to give the farmers of New York substantial relief from burdensome property taxes through use of income tax credits to offset a portion of the real property taxes paid by farmers has been introduced in both the State Senate and State Assembly; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca supports a State refundable income tax credit to effectively offset a portion of the real property tax burden on State farmers ; and be it further TB Mtg . 5/13/96 = Agenda Item No . 20 Resolution No . 86 Page 2 . RESOLVED , that the Town of Ithaca calls upon Governor Pataki , Senate Majority Leader Bruno , Assembly Speaker Silver, and the entire State Legislature to enact legislation that will establish this tax credit program which will aid the agricultural industry without harm to local government and local school districts . MOVED: Councilwoman Grigorov SECONDED : Councilwoman Russell Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED: May 13 , 1996 C Joan Lent Noteboom , Town Clerk �1y OF I r F _ 9 TOWN OF ITHACA 2 126 EAST SENECA STREET , ITHACA , N . Y . 14850 10g TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 5/13/96 Agenda Item No. 21 Public Hearing Date - SCLIWC Master Meter Project Resolution No . 87 BE IT RESOLVED , the Town Clerk is hereby authorized and directed to advertise for a Public Hearing to be held at the next regular meeting of the Town Board on June 10 , 1996, at 6: 45 p. m . in order that the Town Board may consider authorizing the expenditure on an increased amount , and the approval of the supplemental agreement for a capital project with the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) for the installation of master meters on transmission lines . MOVED : Councilman Wolff SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Q'� Joan Lent Noteboom , Town Clerk �1y OF Ir TOWN OF ITHACA 21 0¢`� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 23 1995 Annual Financial Report Resolution No . 88 WHEREAS , the Town Supervisor , Financial Officer has submitted the 1995 Annual Financial Report including the Notes to Financial Statements to the NYS Comptroller' s Office as required by Town Law; and WHEREAS , the Town Board has reviewed and discussed the said report ; and WHEREAS , the Town Clerk has properly advertised the availability of the said report for public inspection at her office as required by law ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby ratify the submission of the 1995 Annual Financial Report to the NYS Comptroller's Office as correctly reflecting the financial activities .of the Town of Ithaca for the year 1995 . MOVED : Councilwoman Grigorov SECONDED : Councilman Klein Supervisor Valentino , aye; Councilwoman Grigorov , aye; Councilman Klein , aye; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 ,loan Lent Noteboom , Town Clerk OFlp F 9 TOWN OF ITHACA etlk7 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273.1704 Town Board Meeting 5/ 13/96 Agenda Item No . 23 1995 SCLIWC Annual Financial Report Resolution No , 89 WHEREAS , the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) has submitted their 1995 Annual Financial Report to the NYS Comptroller' s Office as required by Town Law; and WHEREAS , the Town Board has reviewed and discussed the said report ; and WHEREAS , the Town Clerk has properly advertised the availability of the said report for public inspection at her office as required by law; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby ratify the submission of the 1995 Annual Financial Report to the NYS Comptroller' s Office as correctly reflecting the financial activities of the SCLIWC for the year 1995. MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk i �1y OF 1T� TOWN OF ITHACA ,t,� �o�� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 24 Cancellation Flood and Earthquake Insurance Authorization for Professional Liability Coverage for Town Engineer Resolution No , 90 WHEREAS , the Town of Ithaca presently has flood and earthquake insurance coverage for the town buildings with Sprague Insurance at a cost of $500 . 00 per year each , with a $50 , 000 deductible clause ; and WHEREAS , the Town Board has determined it is not necessary for the town to continue this insurance coverage based upon the potential low risk of damage to the town buildings by a flood or earthquake ; and WHEREAS , the Attorney for the Town has recommended that the town secure professional liability insurance coverage for the Town Engineer because their is a potential of liability to the town due to the nature of the duties and responsibilities of the Town Engineer; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby authorizes and directs the Human Resource Specialist to contact the town ' s insurance agency, Sprague Insurance and notify them to cancel the town 's flood and earthquake insurance coverage ; and be it further RESOLVED , the Human Resource Specialist is further authorized and directed to instruct Sprague Insurance to secure professional liability insurance coverage for the Town Engineer at a cost of $500 . 00 per year for $500 , 000 worth of coverage . Payment for said professional insurance coverage shall be expended from account A1910 . 400 , Insurance General . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 �� .►` Joan Lent Noteboom , Town Clerk OF 1p TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/13/96 Agenda Item No . 25 Agreement With Coddington Road Community Center for Summer Program Resolution No , 91 WHEREAS , the Coddington Road Community Center, Inc . (the"CRCC") and the Town of Ithaca (the "Town ") wish to enter into an agreement . whereby CRCC will provide a summer camp for the general public at the CRCC facilities located at 920 Coddington Road , Ithaca, New York; and WHEREAS , the agreement provides for a stated level of compensation unless the parties agree to differing amounts ; and WHEREAS , the parties wish to set the amount for the 1996 summer camp ; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to enter into an agreement with CRCC to provide a summer camp for the general public at the CRCC facilities located at 920 Coddington Road , Ithaca, New York from July 8 , 1996 to August 16 , 1996 ; and be it further RESOLVED , that the Town Board of the Town of Ithaca does hereby authorize the payment of $4 , 544 . 00 to CRCC for the said 1996 summer camp pursuant to the agreement between the Town and CRCC dated as of May 13, 1995 , MOVED : Councilman Klein SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye .. Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF I P� TOWN OF ITHACA Yo4 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 5/ 13/96 AGENDA ITEM NO, 27 APPROVAL OF CREATION OF ADDITIONAL PLANNER POSITION Resolution No , 92 WHEREAS , the Town Supervisor and Director of Planning have recognized the need for additional staff support for the Planning Department , to advance work in particular on the Geographic Information System (GIS ) that is in the process of being implemented , and to provide assistance on other Town projects , and WHEREAS , the Planner title for the Town of Ithaca has been certified in the competitive class by the Tompkins County and New York State Civil Service Agencies , and WHEREAS , there are sufficient funds in the Planning Department Budget to fund an additional Planner position for the remainder of 1996 , NOW, THEREFORE , BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby authorize the creation of an additional regular, full time Planner position in the Planning Department , MOVED : Councilman Klein SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk I ' �1y OF 1P a TOWN OF ITHACA 41 104 - 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 5/ 13/96 AGENDA ITEM NO, 29 APPROVAL OF BUDGET AMENDMENT TO FUND ADDITIONAL PLANNER POSITION Resolution No . 93 WHEREAS , upon the recommendation of the Town Supervisor and Director of Planning , the Town of Ithaca Town Board has authorized the creation of an additional regular, full time Planner position in the Planning Department , and WHEREAS , the Town Board of the Town of Ithaca has appointed Geraldine Tierney to the position of regular full time Planner effective retroactive to April 28 , 1996 , NOW, THEREFORE , BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct that a budget amendment be made to transfer funds in the amount of $ 14 , 300 from General Fund Part Town , Account No . B8020 . 406 ( Planning Study) , to General Fund Part Town , Account No . B8020 . 100 ( Planning Personal Services) , to provide the necessary funds for the salary of the additional Planner position for the remainder of 1996 , and BE IT FURTHER RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct that a budget amendment be made to transfer funds in the amount of $3 , 340 . 30 from General Fund Part Town , Account No . B8020 . 406 ( Planning Study) , to the following General Fund Part Town accounts to provide the necessary funds for employee benefits for the additional Planner position for the remainder of 1996 : $ 1 , 071 . 10 to Account No . B9030 . 800 (Social Security) , $581 . 84 to Account No . B9040 . 800 (Worker's Compensation ) , $74 . 24 to Account No . B9055 . 800 ( Disability Insurance) , and $ 1 , 613 . 12 to Account No . B9060 . 800 (Group Health Insurance) . MOVED : Supervisor Valentino SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously . J DATED : May 13 , 1996 J04 Lent Noteboom , Town Clerk �1y OF 1p 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING 5/ 13/96 AGENDA ITEM NO . 28 APPROVAL OF REGULAR FULL TIME APPOINTMENT OF PLANNER Resolution No . 94 WHEREAS , upon the recommendation of the Town Supervisor and Director of Planning , the Town of Ithaca Town Board has authorized the creation of an additional regular, full time Planner position in the Planning Department , and WHEREAS , Geraldine Tierney has worked for the Town of Ithaca as a temporary, part-time Planning Intern , and WHEREAS , Ms . Tierney has been assessed as possessing the education and experience necessary for the successful conduct of the duties of Planner, and WHEREAS , Ms . Tierney has successfully completed the competitive exam for the Planner title , ranking in the top three on the Civil Service certification list , to be considered a regular full time employee , and WHEREAS , there are sufficient funds in the Planning Department Budget to fund this additional Planner position for the remainder of 1996 , NOW, THEREFORE , BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby appoint Geraldine Tierney to the position of regular full time Planner in the entry level " K" classification , effective retroactive to April 28 , 1996 , and BE IT FURTHER RESOLVED , an eight week probationary period shall apply retroactive to April 28 , 1996 , and BE IT FURTHER RESOLVED , upon successful completion of said probationary period ending June 22 , 1996 , no further action will be required , and BE IT FURTHER RESOLVED , the Human Resources Specialist will notify Ms Tierney, in writing , of the completion of this probationary period , and BE IT FURTHER RESOLVED , the wage for the said position shall be $21 , 002 ( hiring minimum of the " K" classification ) for the year 1996 . Full time benefits apply. Agenda Item No . 28 TB Res , No , 94 Page 2 . MOVED : Councilman Wolff SECONDED : Councilwoman Russell Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 lico Lt&'L, Joan Lent Noteboom , Town Clerk OF 1P 9 TOWN OF ITHACA ,p� Y 04E $ 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 30 Monthly Financial Report Resolution No . 95 WHEREAS , the Budget Officer has presented the Monthly Financial Report of the Town of Ithaca for the month ending March 31 , 1996 to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed and discussed the said report and determined that the totals for the Expended & Vouchered This Month , and Expended & Vouchered This Year columns on Pages 10 , and the Totals on Page 11 are incorrect in the amount of $464 . 40 ; and WHEREAS , the Town Board realizes that correcting entries for these amounts can be made by adjusting the appropriate columns on the April Monthly Financial Report making it unnecessary to reject acceptance of the entire March report ; now therefore be it RESOLVED , the Town Board does hereby adopt the March 31 , 1996 Monthly Financial Report as the official report ; and be it further RESOLVED , the Budget Officer is authorized to oversee the necessary adjustments to the April Monthly Financial Report to correct the unbalanced pages of the March 31 , 1996 report . MOVED : Supervisor Valentino SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously . DATED : May 13 , 1996 ^ � Joan Lent Noteboom , Town Clerk fly OF 1P 9 TOWN OF ITHACA 41, 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 31 (a) -31 (j) Consent Agenda Items Resolution No . 96 (a) -96 (j) BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby approve and/or adopt the Consent Agenda Item resolutions No . 31 (a) to 31 (j ) as presented . MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF 1P 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 31 (a) Approval Town Board Meeting Minutes Resolution No . 96 (a) WHEREAS , the Town Clerk has presented the Town Board Meeting Minutes for the special meetings held on March 4 , 1996 and April 1 , 1996 , and for the regular meeting held on April 8 , 1996 to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed and approved the minutes for the said meetings held on March 4 , 1996 , April 1 , 1996 , and April 8 , 1996 ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve and adopt the minutes for the special meetings held March 4 , 1996 and April 1 , 1996 as the official minutes for the said meetings ; and be it further RESOLVED , the Town Board of the Town of Ithaca does hereby approve and adopt the minutes for the regular meeting held on April 8 , 1996 as the official minutes for the said meeting upon the following amendment being made . Previous to Amendment: Page 3 , Paragraph 6 : Councilwoman Russell - In the memo to Supervisor Valentino regarding Cornell ' s Vet School incinerator , I noticed there were not any EPA or Clear Air Act comments . Amendment: Councilwoman Russell - In the memo to Supervisor Valentino regarding Cornell ' s Vet School incinerator , I noticed there were not any EPA or Clear Air Act permits . MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously . DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF I T� F 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 31 (b) TOWN OF ITHACA WARRANTS Resolution No . 96 (b) WHEREAS , the warrant with the following numbered listing of vouchers has been presented to the Town Board for approval of payment; and WHEREAS , the said warrant has been audited for payment by the Town Board ; now therefore be it RESOLVED , that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant . General Townwide Vouchers : No . 250 , $20 , 898 . 09 ; No . 261 , $211357 . 11 ; No . 252 , $477 . 48 ; No . 253-254 , $ 185 . 34 ; No . 255 , $7 , 454 . 28 ; No . 256-257 ; $7 , 171 . 09 ; No . 258= 311 , $26 , 908 , 61 e General Part Town Vouchers : No . 84 , $ 16 , 436 . 08 ; No . 85 , $ 13 , 771 . 05 ; No . 86 , $251 . 28; No . 87 , $ 16 . 75 ; No . 88 , $ 10 , 381 . 47 ; No . 89 , $4 , 429 . 64; No . 90- 119 , $6 , 592 . 97 . Highway Part Town Vouchers : No. 127 , $ 11 , 140 . 53 ; No . 128 , $ 12 , 197 . 39 ; No . 129 , $205 . 20 ; No . 130 , $90 . 37 ; No . 131 , $4 , 665 . 27 ; No . 132- 180 , $ 18 , 7574169 Water Fund Vouchers : No . 43 , $ 1 , 174 . 39 ; No . 44 , $ 1 , 416 . 97 ; No . 45 , $20 . 64 ; No . 46 , $70 . 00 ; No . 48 , $ 100 . 82 ; No . 49- 61 , $ 14 , 058 . 16 . Sewer Fund Vouchers : No . 50 , $ 1 , 144 . 45 ; No . 51 , $ 1 , 514 . 95 ; No . 52 , $20 . 64 ; No . 52 , $ 100 . 82 ; No . 54 , $2 , 350 . 44 . Lighting District Vouchers : No . 11 - 13 , $ 19149 . 85 . MOVED . Councilwoman Gri orov SECONDED : Supervisor Vale,ntino Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. r DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk �1y OF 1 P� TOWN OF ITHACA 21 126 EAST SENECA STREET, ITHACA , N . Y. 14850 � O TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 31 (c) BOLTON POINT WARRANTS Resolution No . 96 (c) WHEREAS , the warrant with the following numbered listing of vouchers for Bolton Point, Southern Cayuga Lake Intermunicipal Water Commission ( SCLIWC) has been presented to the Town Board for approval of payment; and WHEREAS , the said warrant has been audited for payment by the Town Board ; now therefore be it RESOLVED , that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the warrant . Operating Fund Vouchers : No . 1022- 1037 , $80 , 706 . 62 ; No . 1039= 1099 , $74 , 982 . 58 . MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF 1p F 9 TOWN OF ITHACA �,� �04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 05/13/96 Agenda Item No . 31 (d- 1 ) Budget Amendment Resolution No . 96 (d- 1 ) WHEREAS , due to increased usage certain budget line items will need additional funding to meet 1996 demands , and WHEREAS , there is sufficient balance in Contingency Fund to meet these additional demands , therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby approve and authorize the following budget amendments . GENERAL TOWNWIDE FUND Increase: A1670 . 411 Computer Supplies $39800 . 00 Increase : A1670 . 415 Telephone $5 , 000 . 00 Decrease : Al 990 . 400 Contingency $8 , 800 . 00 GENERAL OUTSIDE VILLAGE FUND Increase: B1670 . 411 Computer Supplies $2 , 000 . 00 Decrease: B1990 . 400 Contingency $2 , 000 . 00 MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously . DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk @`1y OF jp F 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No , 31 (d-2 ) Budget Amendments Resolution No . 96 (d-2) WHEREAS , the Tompkins County Senior Citizens ' Council , Inc . has requested reimbursement for services rendered at $4, 653 . 00 an amount exceeding the 1996 budget , and WHEREAS , this represents less than a 3 . 5% increase from the budgeted amount , therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby approve and authorize a budget amendment to increase A7320 . 403 Senior Citizens Services and decrease Al 990 . 400 Contingency by $ 153 . 00 to cover the additional cost. MOVED: Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Gtrr�., Joan Lent Noteboom , Town Clerk qty OF I Thy 9 TOWN OF ITHACA ,�,� �04^� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/13/96 Agenda Item No , 31 (e) Records Management Disposition Listing Resolution No . 96 (e) WHEREAS , the Town of Ithaca has completed the inventory phase of the Records Management Program as outlined by the State Archives and Records Administration (SARA) ; and WHEREAS , the Records Management Officer has determined that the attached listing of outdated and duplicate copies of records are eligible for disposition according to the Records Retention and Disposition Schedule MU - 1 ; and WHEREAS , the Supervisor , Town Clerk , and Department Heads shall review and approve disposition of said records before disposition ; now therefore be it RESOLVED , the Town Board does hereby authorize and direct the Records Management Officer to dispose of the records as described in the attached listing according to the procedure developed by SARA . MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk AGENDA # 31e w O O H C Cl :h N c x m rr ct co z O m O T� d T1 N GJ N F� N N W I W N W F' W W W W W W W N N Ul C) F C) O O po io l0 lO lO lO lO lO l0 lO l0 l0 to lO 10 l0 l0 lO lO '.0 lO lO l0 lO 10 lO 1%0 lO H d O O O O O O O O O O O O O O C O O O O O C O O O O O rt ' [7 v H �,,• y�. F.,. E.,. F'• N. V-'• F'- N. �. F'- F'. N. 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Y . 14850 OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 5/ 13/96 Agenda Item No . 31 (f) Attendance Accounting Principles and Procedures Seminar Resolution No . 96 (f) WHEREAS , the NYS Bureau of Municipal Accounting Systems is holding a seminar entitled , "Accounting Principles and Procedures" , at the Village of Manlius on June 25= 27 , 1996 ; and WHEREAS , the Town Clerk/Director of Administrative Services believes . attendance at the seminar would prove to be educational to Jackie White , Senior Account Clerk Typist as there will be sessions related to accounting principles and procedures ; and WHEREAS , during the 1996 budget process sufficient funds were made available within the appropriation line item , Budget Contractual for such training ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby approves the attendance by Jackie White , Principal Account Clerk Typist at the Accounting Principles and Procedures Seminar conducted by the NYS Bureau of Municipal Accounting Systems , in Manlius , New York on June 25-27 , 1996 at a cost not to exceed $401 . 00 which includes (3) nights accommodation at the Coachman ' s ; registration ; mileage ; and per diem meals and miscellaneous expenses . Funds to be expended from Al 340 , 400 , MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF 1 T� F 9 TOWN OF ITHACA ,�,� �o¢$ 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273: 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 31 (g) Attendance NYALGRO Conference Resolution No . 96 (g) WHEREAS , the NYALGRO ( New York Association of Local Government Records Officer' s) will be conducting an " Education and Training In Records and Information Management Conference" at the Albany Quality Inn Hotel , Albany, New York on June 3-5 , 1996 ; and WHEREAS , the Town Clerk/Records Management Officer believes attendance at the seminar would prove to be educational to herself and to Deputy Mary Saxton as the training sessions at the said conference are directly related to the Town of Ithaca Records Management Program ; and WHEREAS , during the 1996 budget process sufficient funds were made available within the appropriation line item , Records Management Contractual for such training ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby approves the attendance of Joan Lent Noteboom , Town Clerk/Records Management Officer and Mary Saxton , Deputy Town Clerk at the NYALGRO Conference to be held on June 3-5 , 1996 in Albany, New York at a cost not to exceed $600 . 00 which includes (2) nights accommodation at the Albany Quality Inn Hotel ; registration ; mileage ; and per diem meals and miscellaneous expenses . Funds to be expended from account A1460 . 400 . MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF I7t _ 9 TOWN OF ITHACA }- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX 607) 273- 1704 TOWN BOAR MEETING 5/ 13/96 AGENDA ITEM NO . 31 (h ) APPROVAL FOR SUPERVISOR , DIRECTOR OF PLANNING AND DIRECTOR OF ENGINEERING TO ATTEND TOWN/GOWN CONFERENCE IN AMHERST, MASSACHUSETTS Resolution No . 96 (h ) WHEREAS , the University of Massachusetts is sponsoring a New England Regional Conference entitled Shaping Our Common Destiny: Town/Gown Relations and the Physical Implications of Economic Development" , in Amherst, Massachusetts ; and WHEREAS , the objective of the Conference is to bring municipal and university officials together to share strategies on how to build successful relationships , and WHEREAS , Conference sessions will be beneficial to Town of Ithaca and local university officials , and WHEREAS , the Conference encourages attendance by both university and municipal officials and offers a discounted rate when university and host community officials register as a " team " , and WHEREAS , Cornell University officials are planning to attend the Conference and have offered to coordinate conference arrangements , and WHEREAS , travel expenses will be minimized since Cornell University has offered to provide transportation to and from the Conference , and WHEREAS , the current Supervisor, Planning and Engineering budgets include sufficient funds for this purpose , NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca does hereby approve the attendance of Supervisor Catherine Valentino , Director of Planning Jonathan Kanter , and Director of Engineering Daniel Walker , at the above- referenced Town/Gown Conference from May 30 , 1996 through June 1 , 1996 , in Amherst , Massachusetts , at a cost not to exceed $800 , which includes registration ($75 . 00 per person ) , accommodations ($ 116 . 00 for 2 nights per person ) , and per diem expenses (2 days @ $30/day per person ) , to be charged in equal amounts to Account no's . Al 220 , 400 (Supervisor) , A1440 . 410 ( Engineering) , and 138020 . 403 ( Planning ) . TB Mtg . 5/ 13/96 we Agenda Item No . 31 (h ) Res . No . 96 (h ) Page 2 . MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED: May 13 , 1996 Joan Lent Noteboom , Town Clerk qty OF 1p a TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item No . 31 (i) Civil Service Reclassifications for Highway Employees Resolution No . 96 (i) WHEREAS , Eugene Redman , Raymond Manning , Charles Hulbert, and Larry Salmi have worked for the Town of Ithaca for several years as Motor Equipment Operations , and have performed their duties in an exemplary manner; and WHEREAS , these employees possess the appropriate license and skills necessary to operate the Town ' s heavy equipment; now therefore be it RESOLVED , on the recommendation of the Highway Superintendent , the Town Board of the Town of Ithaca does hereby appoint Eugene Redman , Raymond Manning , Charles Hulbert , and Larry Salmi to the vacant positions of Heavy Equipment Operators effective May 13 , 1996 , MOVED : Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk �1y OF I P� F a TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273,1704 Town Board Meeting 5/13/96 Agenda Item No , 310) Reappointment Conservation Board Members Resolution No . 960) BE IT RESOLVED , the Town Board of the Town of Ithaca does hereby reappoint Richard B . Fischer, 135 Pine Tree Road to serve as a member of the Conservation Board for a term of office effective immediately upon adoption of this resolution through December 31 , 1997 ; and be it further RESOLVED , the Town Board of the Town of Ithaca does hereby reappoint Lois Levitan , 766 Elm Street Ext . , to serve as a member of the Conservation Board for a term of office effective retroactive to May 2 , 1996 through December 31 , 1997 , MOVED: Councilwoman Grigorov SECONDED : Supervisor Valentino Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED: May 13 , 1996 r• Joan Lent Noteboom , Town Clerk � OF 1P TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/13/96 Agenda Item Additional No , 1 Salute to Robert L. Kenerson - Distinguished Citizen of the Year for 1996 Resolution No . 97 WHEREAS , Robert L. Kenerson became a member of the Town of Ithaca Planning Board on June 17 , 1986 , and has served continuously on the Board since that date; and WHEREAS , Mr . Kenerson served as Vice Chair of the Board from 1990 through 1993 and as Chair in 1994; and WHEREAS , Mr. Kenerson has also served the Town as a member of the Town of Ithaca Planning Committee and Town of Ithaca Personnel Committee ; and WHEREAS , during his nearly ten years of service to the Town , Mr. Kenerson has brought wisdom , wit and diligence to all of the positions to which he has been appointed , has treated all applicants who have appeared before him with courtesy and fairness , has listened attentively to all sides of an issue , and has impartially, intelligently and judiciously voted on the innumerable number of matters that have come before him as a member of the Planning Board ; and WHEREAS , the Baden - Powell Council of the Boy Scouts of America is honoring Mr . Kenerson by selecting his as Distinguished Citizen of the Year for 1996 ; and WHEREAS , the Town of Ithaca wishes to join with the Baden - Powell Council in recognizing the outstanding service Mr. Kenerson has provided not only to the Town but to the entire community; Now , Therefore , Be it Resolved that the Town Board of the Town of Ithaca , on behalf of the Town , its citizens and residents , salutes Robert L. Kenerson for his wise , capable , and dedicated service to our community and congratulates him on his deserved recognition as Distinguished Citizen of the Year for 1996 . TB Mtg . 5/ 13/96 - Agenda Item Additional No . 1 Resolution No . 97 Page 2 . MOVED : Councilman Wolff SECONDED : Councilman Klein Supervisor Valentino , aye; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Jo Lent Noteboom , Town Clerk OF 14% F 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Additional Agenda Item No . 2 Authorization to Hire Summer Help for the Highway Department Resolution No . 98 WHEREAS , the Highway Superintendent has determined that in order to expedite the completion of certain highway projects during the summer of 1996 it will be necessary to increase the highway work force by up to four (4) laborers during the period May 28 , 1996 through September 30 , 1996 ; and WHEREAS , the Highway Superintendent included the necessary funding in the 1996 Highway Budget to hire these temporary laborers ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby approve the hiring of up to (4) Temporary Highway Laborers at a pay rate of $7 . 50 per hour , forty (40) hours per week during the period of May 28 , 1996 through September 30 , 1996 . MOVED : Councilman Klein SECONDED : Councilwoman Grigorov Supervisor Valentino , aye ; Councilwoman Grigorov , aye; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF 1P TOWN OF ITHACA ,�,� �04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/13/96 Agenda Item Additional No . 3 Pay Rate Increases Highway Laborers Resolution No . 99 WHEREAS , Jeffrey "Scott" Dean , Edward Merrick , Timothy Eighmey , and Jeffrey Hulbert have worked for the Town of Ithaca for several years as Laborers , and each performs their duties in an exemplary manner; and WHEREAS , there is money in the Highway budget , and the following employees are well below the working rate the Town Board has set forth ; now therefore be it RESOLVED , on the recommendation of the Highway Superintendent, the Town Board of the Town of Ithaca does hereby authorize each said employee a $. 40 per hour pay increase , moving Jeffrey Dean from $7 . 78 to $8 . 18 per hour, Edward Merrick from $7 . 65 to $8 . 05 per hour, Timothy Eighmey from $7 . 96 to $8 . 36 per hour , and Jeffrey Hulbert from $7 . 52 to $7 . 92 per hour; and be it further RESOLVED , the said pay increases for the said employees shall be effective beginning the pay period May 12 , 1996 , MOVED : Councilwoman Grigorov SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk OF 1p 9 TOWN OF ITHACA � �04 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Ir Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 5/ 13/96 Agenda Item Additional No . 4 Partial Payment 175th Anniversary Historical Markers Resolution No , 100 BE IT RESOLVED , that the Town Supervisor , upon receipt of the appropriate verified voucher, is hereby authorized to issue payment of a deposit to Catskill Castings for the purchase of the 175th Anniversary Historical Markers . Said payment shall be in the amount of $3 , 060 . 00 , (approximately 30 percent of the total purchase price) , made from General Fund Account A7550 . 400 , Celebrations Contractual ; and be it further RESOLVED , the Town Supervisor shall make a report regarding the status of the purchase of the said markers at the next regular meeting of the Town Board , MOVED : Councilman Conley SECONDED : Councilwoman Russell Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley; Councilwoman Russell , aye ; Councilman Wolff , aye . Carried unanimously. DATED : May 13 , 1996 Joan Lent Noteboom , Town Clerk I-t5 z- CL y 30 Chase Lane Ithaca, NY 14850 May 13 , 1996 Town of Ithaca Town Board 126 East Seneca St. Ithaca, NY 14850 Re: Chase Farm Lighting District We are writing to inform you that we are opposed to the creation of a lighting district. We feel that the present system of individual-home lamp posts is adequate. We did not sign the petition submitted to you and write to be sure the board is aware that not all lot . owners are in favor of the plan. Sincerely, George and Sarah Whipple Tax Parcel #45448 145 (DANVMFtSAJUIOWN RIE C= W D LA.N War u DATE : S 1 O TIME = J ,' ( S NAME : T,4 ►.t �'� G--4-L 0 A--J PHONE : REPRESENTING : �4 L 6: G-11. a. G{— SUB J ECT : _ Lt W3) c DISCUSSED : copo P _ 1 e, r+ tx0 v/ �r FlNaL � Q ,rl j � MAY ` 91996 J I 10 LaGrand Ct. I TOWS! •:F 1THACA Ithaca, NY 14850 PLANNING, ZONING, ENGINEERING May 9 , 1996 Daniel Walker, PE Town Engineer Town of Ithaca, NY Dear Mr. Walker : I have received your letter of May 7 regarding the proposed lighting district for the Chase Farm Subdivision . While this lighting was petitioned for by the residents, I am not clear about several issues in your letter. Could you clarify these and either write or call me before the hearing on May 13? 1 . The cost is listed as an annual cost of $61 . 10 per lot. But the charges are listed for "installation and annual operation ". If the installation is an amortized amount, when is it "paid .off"? In other words, what part of the lighting is for the electricity and what part is for the actual poles and installation ? Does this charge go down when the installation is paid off? As I understood the original petition , if we had opted for "plain " poles, we would have had no charge for that part of the plan . This seems to be a very large expense for the upgrade. 2. Your letter states this installation is for ten ( 10) lighting fixtures, and that a map is attached showing the approximate location of the proposed lights. The attached map shows twelve ( 12) lights. Will the cost go up accordingly, or is the map incorrect? We cannot tell the approximate placement of 10 poles from a map of 12. Do the residents have any input as to the placement of the lights? (Two of our bedrooms face the street, so we are concerned about the light shining directly into the house . ) 1 What type and wattage lights are to be used? If the lights are to be . sodium vapor or mercury , can you make a guess as to the color of hue they will cast? Are the fixtures directional? What direction do they face? If these questions cannot be answered before the hearing date, can the hearing be postponed until we have more information ? Thank you for your prompt attention to my letter. Our subdivision certainly can benefit from street lighting. However, we would like to know more specifics about what we are getting before agreeing to the charges above. Sincerely , Kim Dunnick , 273-7694 Town Engineer ' s Report 5 / 13 / 96 3 printing of the Tentative Assessment - Roll . C : \MEMOS\ERPT9604 . REP Agenda Item 4c Highway Superintendent ' s Monthly Board Report April 1996 Town of Ithaca Town Board Meeting May 13 1996 The Weather Service reported that it was the fifth rainiest April on record . In spite of this , the Highway/ Parks Department crews accomplished many tasks . May should bring more sunshine , so I am looking forward to accomplishing quite a bit this month . The Highway/ Parks crews spent 817 . 5 hours of time on the spring yard waste pick - up for a total cost of $ 20 , 021 . 87 . This figure includes : labor , one temporary worker , and the Town ' s equipment costs . ' This does not include the borrowing of chippers from various municipalities . In April , the crews spent more time removing snow than ' last year . The total amount of time spent on snow removal was . 193 hours . Of those hours , 85 . 5 were over time . We used 28 tons of salt and 5 tons of ' sand . Each fire stations was salted twice . The Highway crews spent 438 hours on General Repairs . " ' These included patching roads , at tending ' trainings , working in ' the shop on vehicles , etc . We also removed creek gravel from Robert Treman State Park , which was . stockpiled and can be used as ' a f ill ' - for ` no cost . The State ' Parks contacted he Town to see if we could use this creek gravel` . This took a couple of ays and approximately 1 , 200 tons of gravel was removed . Construction on Sand Bank Road continued in April `: ` ' This took 384 . 5 hours of time . In April , it has cost approximately $ 12 , 000 for materials , labor , and equipment . , To finish out the Highway crews time , we worked , briefly on signs ( 8 hours ) , sewer maintenance ( 33 . 25 hours ) , and machinery repairs and maintenance ( 193 hours of time ) . Maior May Prolects 10 Paving ( end of May ) 2 . Finish Sand Bank Road 3 . Finish Stone Quarry Road 4 . Finish Hackberry Road 5 . Change pipes and clean ditches Hot patching . Repairing shoulders ghk Agenda Item 4c Parks and Open Space Manager ' s Monthly Board Report , April 1996 Town of Ithaca Town Board ' Meeting , May 13 , 1996 1 . Final snow removal for the season required 21 . hours early in the month . 2 . Tree removals on several sections of water transmission line rights - of - way required 16 hours . Cutting these trees will allow our mowing equipment better access , into areas we mow once a year . 3 . Parks staff worked a total of 220 hours on . brush and leaf pick - up . 4 . Ten wheelchair accessible picnic tables were, constructed , requiring 54 hours . We will be putting one table at each park as soon as we can as part of our program for ADA compliance in the park and trail system . 5 . Renovation work at the , annex . workshop . took 75 , hours . We are close to being ready to move # our carpentry shop tools over , to the new building . 6 . Routine maintenance jobs , totalling - 257 hours included : Trail repairs from the flood damage ., . mailbox repairs , fertilization of our ball fields and South Hill Trail , and spring cleanups were begun . May Park Projects 04 4 •' • 1 . Begin park and trail mowing program . 2 . Lawn restorations for water and sewer breaks . 3 . Finish spring clean - ups at all sites . 40 ' Continue utilizing Community Service Work crews . 50 Topdress South Hill Trail with icing sand , and roll loose gravel back down into trail bed . 6 . Supervise tree planting at Park Lane Extension for Boy Scouting project . 7 . Assist Highway crews when needed due to staff shortages . ghk , Agenda Item #4d Planning Director's Report for May 13, 1996 Town Board Meeting, DEVELOPMENT REVIEW Planning staff has been working on the following projects under Planning . Board review jurisdiction. Ithacare Center Senior Living Community, Danby Road Staff has received the final site plan submission from the applicant. Preliminary discussion of the final site plan has been scheduled for the May 7, 1996 Planning Board meeting. Buttermilk Valley Estates Subdivision DEIS, Danby Road Staff has completed the draft Final EIS, which contains responses to public comments . The Planning Board will consider acceptance of the FEIS at the May 7, 1996 meeting. Cornell University - Pleasant Grove Apartments, Pleasant Grove Road The Planning Board granted Final Site Plan Approval at the April 2, 1996 meeting for the proposed conversion of Bldg. No. 14 in the Pleasant Grove Apartment complex for the Campus Life maintenance shops, and conversion of Bldg. No's. 1, 2 and 12 into temporary offices for graduate students during the course of renovations to Sibley and Tjaden Halls . L , Hirshfeld Subdivision, 122 Bundy Road The Planning Board granted Preliminary and Final Subdivision Approval at the April 2, 1996 meeting for a second building lot on Bundy Road. College Circle Subdivision, Danby Road The Planning Board granted Preliminary and Final Subdivision Approval at the April 16, 1996 Planning Board meeting for the proposed subdivision of the College Circle Apartment site into three lots (for financing purposes) . Cornell University, Chilled Water Plant III, Dryden Road The Planning Board granted Preliminary and Final Site Plan Aprroval for the expansion of Chilled Water Plant III, to consist of a new building addition, approximately 30 feet X 55 feet, to house a new refrigeration unit. (A height variance was also obtained at the April 24, 1996 ZBA meeting. ) Flores - Goldstein Subdivision, East King Road The Planning Board granted Preliminary Subdivision Approval for four lots on a 58.396 + /- acre parcel at the April 16, 1996 meeting. The purpose of the subdivision is to create three new building lots fronting on East King Road, without any new road proposed. P & C Expansion, East Hill Plaza, Judd Falls Road The Planning Board considered Preliminary Site Plan Approval at the April 2, 1996 meeting for the proposed expansion of the East Hill Plaza P & C Food Market, to consist of a 8970 + /- square foot addition facing Judd Falls Road, elimination of a 29 space parking lot, widening of an existing concrete ' sidewalk, adjusting the centerline of the entrance road off of Judd Falls Road, landscaping, and replacement of a ' water main. The decision on the preliminary site plan was tabled until the May 7, 1996 meeting. ZONING BOARD SEOR REVIEWS Planning staff prepared SEQR reviews for the following Zoning Board actions: Muhammad Razzaq, 119 Honness Lane - Request for ' time-limited use variance to maintain the occupancy of a dwelling unit in a two-family residence . by 3 unrelated ' persons, R-15 Residence District. Cornell University, Chilled Water Plant III, Dryden ' Road - Height variance to construct a building addition of 56 + / - feet in height (maximum height of 25 feet permitted). . John Lango, 926 .East Shore Drive - Special approval to extend a non- conforming building/lot ' by enlarging an existing utility room and enclosed porch. CURRENT PLANNING DEPARTMENT PROTECTS Planning Department staff is working on the following projects: Conservation District: The Planning Board has scheduled a public hearing for May 7, 1996 to consider a recommendation to the Town Board. An update will be provided at the May 13th Town Board meeting: Staff has spent a considerable amount of time preparing for this hearing: 2 Countv Waterfront Study: The Waterfront Study Committee has scheduled focus group meetings for Saturday, May 18, 1996, to obtain input from a range of interest groups, including water users, commercial and economic interests and public land / open space / cultural and historic interests (see attached announcement and description). Saddlewood Farms Mecklenburg Road : The Town has received the formal application from Landmark America for rezoning of the Mecklenburg Road property. The request for rezoning is on the agenda for the May 13th Town Board meeting. The application package has already been provided to Town Board members (please bring it to May 13th meeting). GIS. Computer hardware and software has been ordered, and is expected soon. Rural Residence District and Possible Revision of Agricultural District: The Planning Committee has resumed discussion on a possible new Rural Residence District, which could be mapped in areas currently zoned R-30 or Agricultural and not served by public water or sewer. This was also discussed with Codes & Ordinances at the April 3, 1996 meeting. The Committees are also looking at the current Agricultural zone, and whether revisions may be appropriate. Zoning Ordinance Revisions : Codes and Ordinances is making progress on revising the Zoning Ordinance. Progress to date includes drafting of an updated "Definitions" section, as well as revised sections on "Establishment of Districts " and "Low Density Residential" zone. Tompkins County - Biggs "A" Building: The County has asked for the Town's input and assistance in identifying potential uses for the Biggs "A" Building at the Hospital complex. Town staff accompanied County representatives on a tour of the Biggs "A" Building on April 4, 1996. Agriculture Committee: The Agriculture Committee met on April 17, 1996 to organize for 1996. Planning staff is providing assistance to the Agriculture Committee. Planning, Engineering and Zoning (PEZ) Meetings : Staff of the Planning, Engineering and Zoning departments continue to meet every other week to coordinate development review and compliance functions. This includes tracking the status of of project proposals that are currently before the Planning and Zoning Boards, as well as monitoring and enforcing conditions in approved projects. The attached "PEZ" listing is representative of the work done at PEZ meetings. Filename: 1 files\ townbd \ tpre0596.mem 3 • r � t � _ � � � , 4 � . { ' /^� ' 1 � f � 1 . � . 0elcoine to ITHACA AND TOMPKINS COUNTY IV rn �S•TMa -�.."W� �.mx'"i. YN. 4 •'•✓ aw t '�I• x �""' F(4j a � �YC ����� s.. .y y..4 � -O.my : � •"" ar .v. RNa � .�.�- .w�.. t l..iy.,•, t r ...IYY. •�.. AK, AAA I.. £` . � rya jI{yy OM p1�f{ySJ.'1 H. )� _ •� i J� w�lda y'.� 3 .� 5 n..atC` 11•C' r Y}�l'FN . t ; r e �h r��l�y' 4� ms`s b > '•Y" : `rd kyy.L" 'F�y,''y�L``< C�+� L �� �` 1 , = v F„` 7rJ „y a ,yr ' .� J +. I I• I • j 4 'i`'4v VnrYi3 III If I'k IV S.T "ir.: 3 1 i t•wc•. z a�+c•�+ it : i "\ L N I.r 7 S "'"... 1j 1 r r u I III If,If + 6 \ )��i r; .+ h:r F .,S j - ♦ If 4 ,. : .�+ ! ' I •J r9'-•. k F \�..��+ 4r �F�`r \ . i )s t err! 1Y• :..N �1 � {Y 2e• ... � .. �--•.^-1+L lZ-�� � : rE�vr'Y'1 �� \r. Y � d ✓r��: \• 1 � 6 �.. t. . : I r .� ..:...^\•�-. 1. 11 I , I! Lb t t t TOMPKINS COUNTY WATERFRONT STUDY (Cayuga Lake - The Southern Entrance to the Erie . Canal) Cayuga Lake, over the years, has attracted both private development and public facilities to its shores. Currently , public access along Cayuga Lake in Tompkins County is limited to two state parks, three municipal parks, and the Ithaca Farmer' s Market. Private , mostly residential uses are rapidly depleting opportunities for additional public access to the Lake. . There are also parcels of land along the Lake that are currently underutilized, and could be put to better use to enhance the waterfront area. Well-planned, compatible development along Cayuga Lake would protect the integrity of the Lake and make the Lake more accessible and attractive to County residents and visitors alike . The Tompkins County Planning Department, in coordination with the City of Ithaca, Town of Ithaca, Cornell University , and the Chamber of Commerce, are coordinating a study of water- related land uses on Cayuga Lake and its major tributaries. The study will identify proposed projects and opportunities for development that would enhance the waterfront and make the best use of this important resource. The intent of the study is to promote a coordinated approach to waterfront use, that will benefit both the County ' s economy and the quality of life for residents and visitors. Public "focus group " sessions ' will be held to obtain input from residents, property owners and others who enjoy Cayuga Lake, so that the final product reflects their ideas. about the future of the Lake ' s shore. The Cayuga Lake waterfront has been included as an element in various planning projects throughout Tompkins County; however, there has never been a single plan that addresses waterfront protection and related economic and recreational enhancements throughout the County. The Tompkins County Waterfront Study is being coordinated with the New York State Canal Recreationway Plan, developed by the Canal Recreationway Commission, and the New York State Thruway Authority, and the program elements identified in the Erie Canal Corridor Plan for the Genesee Finger Lakes Region Locally, the City of Ithaca has previously compiled sketch plans for waterfront projects while the Town of Ithaca and the Tompkins County Planning Department have addressed the Cayuga Lake waterfront area in previous Master Plans. The Tompkins County Waterfront Study plans to build on and strengthen these waterfront planning efforts developed since the early 1970 ' s. Consulting services for the Waterfront Study are being provided by Trowbridge & Wolf Landscape Architects, an Ithaca firm with considerable experience in the design and development issues surrounding waterfront communities in Upstate New York. An oversight committee made up of the sponsors of the study (Tompkins County, City of Ithaca, Town of Ithaca, Cornell University and the Tompkins County Chamber of Commerce) provides the necessary guidance to ensure the project' s success. I . The Waterfront Study consists of five tasks : Task One : Base -Mapping . The boundaries of the study area will include all of the waterfront property adjacent to Cayuga Lake located within Tompkins County, including the southern end of the lake as accessible by watercraft, as well as those properties located on the west shore in the Towns of Ithaca and Ulysses , and the east shore properties included in the towns of Ithaca and Lansing . ..,�. nn . f1 4 i L r 'MAY - 2 -.ur•.. _ . .« vw.r� Task Two : Inventory involves brainstorming with the staff of the participating agencies and facilitating "focus group " discussions that will include representatives of water-related activities in recreation, the environment, and economic development, to recommend potential uses, programs, and enhancements associated with a Tompkins County Waterfront vision. Task Three : Analysis of the project will include review of previously published waterfront planning documents, environmental review of the prospective sites, and concept design sketches of selected sites. Several public meetings and workshops are planned including the "focus group" discussions which will be televised through the Public Access network. . Task Four: The Sketch Plan for Waterfront Programs will integrate the ideas gathered from the "focus group " discussions as well as the input from the Oversight Committee. A Master Sketch Concept Plan will identify and suggest locations for proposed enhancements within the study area; these plans will be presented to the public through informational forums. Task Five : Final Program and Site Plan . The consultant will prepare a final Concept Master Plan for the Tompkins County Waterfront area. The Plan will incorporate in its narrative and illustrations the comments from "focus group" discussions as well as input from participating Planning agencies. The purpose of the "focus group " meetings is to identify issues and opportunities related to increasing the County ' s waterfront potential for recreation, economic opportunity and resource protection. These meetings will be previewed with an introductory segment, including a color slide presentation of the project area, and will be followed by three concurrenrdiscussion & idea sessions on relevant issues and opportunities. There will be a "wrap-up " session at the end of the program summarizing the outcomes of each "focus group " session. The initial "focus group " session will be held on May 18, 1996 from 9:00 a.m. to 12 :00 noon at the Ithaca Youth Bureau, located on the south shore of Cayuga Lake just east of the entrance to Stewart Park. The public is welcome and. invited to participate in. the planning process for this Waterfront study. TOMPKINS COUNTY WATERFRONT STUDY OVERSIGHT COMMITTEE airman : James W. Hanson . Tompkins County. Planning Deparnnent , Linda Daybell - Tompkins County of Commerce John Gutenberger - Cornell University Jonathan Kanter - Town of Ithaca Planning Department Thys VanCort -City of Ithaca Planning Department IH iYYSCkfi formation '� �dgcuGa � 4 �- TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF APRIL 1996 YEAR TO DATE TYPE OF PERMTI YEAR H OF PERMITS AMOUNT # AMOUNT SINGLE FAMILY ATTACIIED 1996 0 0 0 0 RESIDENCES 1995 0 0 0 0 SINGLE FAMILY DETACITED 1996 0 0 1 369000 RESIDENCES 1995 1 68,000 7 603,000 1996 0 0 15 2.274,930 TWO FAMILY RESIDENCES 1995 0 0 0 0 1996 1 180000 6 106,738 RENOVATIONS 1995 2 13,500 7 17116M 1996 0 0 0 0 CONVERSIONS OF. USE 1995 0 0 1 28,364 1996 2 70,134 4 85,929 ADDITIONS TO FOOTPRINT 1995 1 10,000 5 76,500 1996 0 0 0 0 MULTIPLE RESIDENCES 1995 0 0 0 0 1996 1 Veteran Vohmteer lrff men's Association re-roofing 11,138 6 485,138 S 1995 1 54,222 3 91,722 ---- ---- — 1996 0 '— — 0 0 0 AGRICULTURAL 1995 0 0 0 0 1996 0 0 0 0 INDUSTRIAL 1995 0 0 0 0 1996 4 481,720 5 742,720 EDUCATIONAL 1995 1 233,750 4 510,346 MISCELAN?OUS 1 16 x 29' higround pool 13,050 I Outside wood deck 19000 1 Modify pump house 11,770 1 Replace rooi chaa roof slope o 2 yt 1996 4 359070 9 59,884 CONSTRUCTION 1995 9 42,800 17 117,000 TOTAL NUMBER OF 1996 12 616,062 46 3,7919339 PERMITS ISSITEI) 1995 15 422,272 44 115989532 TOTAL FEES 19% 12 1,465 46 8,530 RECEIVED 1995 15 950 44 3,.535 Date Prepared: May 70 1996 Dam L. Holford B - DepaAmeat Secretary . 2 . TOTAL CERTIFICATES OF OCCUPANCY ISSUED THIS MONTH - 12 1. 251 Culver Road - renovate existing single-family dwelling 2. 161 Pearsall Place - install wad between mechanical room and cellar storage and add im elation in exterior cellar wall. J. 104 Penny Lane - costing single-fmndy dwelling. 4. 27 Renwick Heights Road - repair caring i • 1. 7 �.� A 5. Patin Road (CU bookstore warehouse) - additional office space (mezzemine) - temporary. 6. 105 DuBois Road - outside wood deck. t 7. 907 Taugharmock Boulevard - enclosed exterior stair. ; 8. 103 Kay Street - cedar renovations - recreation room and bathroom. 9. 154 VAtkct 3 Drive - new single-family dwddin& 10. 103 Juniper Drive - repair of fire damaged fireplace and chimney. 11. 242 Troy Road - new single-family dwelling with attached garages 12. 259 Troy Road - bested garage with dog kernels. TOTAL CERTIFICATES OF OCCUPANCY YEAR TO DATE, 1996- 41 TOTAL CERTIFICATES OF OCCTJPANCY YEAR TO DATE, 1995 - 41 COMPLAINTS INVESTIGATED THIS MONTH - 12 1. 302 Murid Stmt - budding without a permit - abated 2. Elmira Road - M permit - pendtmg 3. 360 Saranac Way - building code , abated 4. 1876 Judd Fade Road , building code - no violation found 5. 123 Honness Lane , zoning - pending. 61' 930 Denby Road - balding code - abated 7. Danby and West King Roads - fill - pending & Various properties - sign violations - pendh% 9. 612 Winston Court, #6 - building code - abated. 10. 6 Lagrand Court - drainage , pending. 11. 128 Salem Drive - zoning , no violation found 12. 243 Pennsylvania Avenue - open bum - abated. From March 1996: 1, 658 Five Mile Drive - budding Code/Zoning - pending. 3. 366 Saranac Way - building code - no violation found From February 19961 ; 1. 1200 Denby Road - property maintenance - peudiu& r r. 2. 119 Homtess Dane - occupancy - abated. 3. 172 Calkins Road - property maintenance - pending From October 1995 1. 310 St. Catherine Circle - property maintenance - pending. From September 1995: 1. 140 Ridgecrest Road - building code - pending From Na 1995: 1. 1152 Denby Road - zoning and building code - pending legal action. - 3 - I<mmBFd1433: ' 1 . 128 Salem Drive - illegal basement apartment - pending atHdevit 1. 132 Forest Home Drive • budding code - pending state vasiancc From Febmsry 1993: 1. 155 Poole Road - ZBA conditions violated - pending. TOTAL COMPLAINTS INVESTIGATED YEAR TO DATE, 1996 - 36 TOTAL COMPLAINTS INVESTiGAT'ED YEAR TO DATE, 1995 - 28 TOTAL FIELD VISITS IM MONTH • 109 Uniform Biding Code - 57 Local Law and Zoning Inspections - 29 Fire Safely - 6 (1 nursing home, 1 4-unit multiple dwelling, 2 day care, 2 churches) Fire Safety Re inspections - 14 (5 multiple dwelling properties, I mold, 7 businesses, I restaurant) Fire occurrences - 2 (1 college dorm [hub], I college dining had [microwave ovenD Fire Occurrence Reinspectiors • i (fireplace) TOTAL FIELD VISITS YEAR TO DATE, 1996 . 338 TA FIELD VLSITS YEAR TO DATE, 1995 - 295 A T SIGN PERMITS THIS MONTH - 0 TO SIGN PERMITS YEAR TO DATE, 1996 - 3 TOTAL SIGN PERMITS YEAR TO DATE, 1995 - 7 ZONING BOA_R1J] OF APPEALS 1 MEETING - 4 CASES - AGENDA ATTACHED TOWN OF ITHACA ZONING BOARD OF APPEALS NOTICE OF PUBLIC HEARINGS WEDNESDAY , APRIL 24 , 1996 7 : 00 P . M . By direction of the Chairman of the Zoning Board of Appeals NOTICE IS HEREBY GIVEN that Public Hearings will be held by the Zoning Board of Appeals - of the Town of Ithaca : . on Wednesday , April 24 , 1996 , in Town Hall , 126 East Seneca Street , ( FIRST Floor , REAR Entrance , WEST Side ) , Ithaca , N . Y . , COMMENCING AT 7 : 00 P . M . , on the following matters : APPEAL of Mayf red Hirshfeld , Appellant , Theodore Weeden , Jr . Agent*,, ' ' requesting a ` P variance from the requirements of Article IV 16 ( 3 ) of the Town of Ithaca Zoning P (Z Ordinance , to permit the creation of a building lot with a lot width at the maximum .* 0 front yard setback of 95 feet ( 100 feet required ) on a portion of land_ • referred to as . . . 0 Parcel B . at 122 Bundy Road , Town of Ithaca Tax Parcel No . 26 - 3716. , ,. Residence District O R- 15 . . APPEAL of Muhammad Razzaq , Appellant , Attorney Laura Holmberg , Agent , requesting a variance from the requirements of Article IV , Section it of the Town of Ithaca ' Zoning " R Ordinance , to be permitted to maintain the occupancy of a dwelling unit in a 2 family 0 residence by 3 unrelated persons ( maximum of 2 unrelated persons permitted when not of ,, ,. • .. :,_ V a non- traditional family ) , at 119 Honness Lane , Town , of Ithaca Tax . Parcel . No . , 58-2- t 39 . 12 , Residence District R- 15 . The request is for a time- limited variance , . proposed to expire on July 31 , 19960 A APPEAL of Cornell University , Appellant , Robert McCabe , P . E . , Agent , requesting a variance from the requirements of Article VIII , Section 44 of the Town - of Ithaca Zoning, . . . o Ordinance , to be permitted to construct a building addition with a. height ,, of . 56 , feet ( maximum height of 25 feet permitted ) , at Cornell University Chilled ' Water Plant III on . Dryden Road , Town of Ithaca Tax Parcel No . 63- 1-8 . 2 , Light Industrial, 'Zone ' fl APPEAL of John Lango , Appellant , requesting authorization from the Zoning Board of , P Appeals under Article XII , Section 54 of the Town of Ithaca Zoning Ordinance , to be p permitted to extend a non-conforming building/ lotat 926 °East Shore Drive , Town of (� Ithaca Tax Parcel No . 18- 2-4 , Residence District R- 15 . The extension consists of a 3 + O foot enlargement of an existing utility room/ entryway : to the;, west side and the L? enlargement of an existing enclosed porch by 2 + feet to the north and south sides of t said structure . Said building is located 4 + feet from the north side property line ( 15 foot side yard building setback required ) and a front yard building setback from the road right-of-way line of 0 ± feet ( 25 foot setback required ) . The parcel contains a lot depth of 60 + feet ( 150 foot depth required ) . Said Zoning Board of Appeals will at said time , 7 : 00 p . m . , and said place , hear all persons in support of such matters or objections thereto . Persons may appear by agent or in person . Individuals with visual or hearing impairments or other special needs , as appropriate , will be provided with assistance , as necessary , upon request . Persons , desiring assistance must make such a request not less than 48 hours prior to the time of the public hearing . Andrew S . Frost Building Inspector/ Zoning Enforcement Officer 273- 1783 Dated : April 15 , 1996 Publish : April 19 , 1996 Agenda Item No . 4 (f) Town Clerk/Director Administrative Services Monthly Report - April 1996 Town Clerk: Deputy Town Clerk' s Betty Poole and Mary Saxton attended a one day seminar held by the New York State Department of Environmental Conservation (DEC) on April 3 . The seminar was to update agents on changes related to the sale of hunting/fishing licenses . The DEC is working on developing ways for the Town Clerk' s offices to have computer online services with them for more efficiency in reporting and tracking licenses . 175th Anniversary - History and Fun Since ` 1821 Day The kick off celebration of the town 's 175th anniversary was somewhat of a disappoint because of the torrential rains causing a low turn out of participants . Approximately fifteen residents attended with their children , but even though there was a small group all had a great time . The participants enjoyed games such as marbles, hop scotch , stick ball , jacks , and box ball . Crafts were enjoyed by the children making candles , corn husk dolls , pin wheels, paper airplanes and helicopters , and painting . The group had the added enjoyment of watching a weaver make a rug on his loom . I even took square dancing and line dancing lessons from the "caller" . George Frantz did a remarkable job with a display of maps outlining the location of the historical markers which will be placed within the town . The maps included a brief description of the history of each of the markers . Also , Mr. Frantz provided an aerial map of the town from the 1950's , and challenged people to locate areas of interest on the maps . The Town Clerk' s office provided many interesting historical books and documents for review by the townspeople. : Among some of the items displayed were minutes of the Town Board from 1821 and 1857, Annual financial reports from the 1940's , Highway Department time sheets from the 1930's , and military ballots from the late 1800's. Bolton Point , Water/Sewer Bill Collection Task Group;-A group has been formed by Bolton Point of the officials who collect water and sewer billings . The mission of the group is to study the feasibility of the collection of water and sewer payments through electronic banking . Bolton Point would oversee the collections by the bank and provide collection reports to the municipalities . Many concerns have been raised by the group, such as the legality of another entity collecting the bills since town law requires the Town Clerk to collect water and sewer billings in the absence of a comptroller. Other issues include the cost per bill charged by the bank , errors in billings the bank would not be able to handle , and timeliness of reporting . The group will again be meeting on May 16 , 19966 OF 1 T� TOWN OF ITHACA 21 04� 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Agenda Item No. 4 (f) TOWN OF ITHACA RECEIVER OF TAXES April 1996 , Monthly Report i996 Tax Warrant - Town of Ithaca Total Town Warrant - 1996 $ 31648 , 842 . 62 Balance Due: Town of Ithaca Warrant 1 /31 /95 $ 11033 , 120062 2/5 Payment: Town of Ithaca Supervisor $ 1 , 0339120062 ( Payments 1 /25 - 1 /30) TOTAL WARRANT BALANCE DUE : -o- Miscellaneous Payments to Town Supe rvi or 2/5 Fee: Ck. Returned for Insufficient Funds $ 22000 2/7 Interest Receiver of Taxes Checking Account 446066 (January) 2/7 Installment Service Charges - 1 % of Total 219426 2/13 Installment Charges - ($ 1 . 00 x 386 Bills) 386 . 00 (Received from Tompkins County) 3/4 Fee: Ck . Returned for Insufficient Funds 55 . 00 3/4 Interest & Penalties on Tax Bills - ( February) 1 , 655 . 50 3/8 Interest Receiver of Taxes Checking Account 28105 4/4 Interest & Penalties on Tax Bills - ( March ) 11352048 4/4 Interest Receiver of Taxes Checking Account 2 . 30 TOTAL MISC , PAYMENTS TO SUPERVISOR : $ 4 , 422025 APdL Taxes Collected : $ 929423004 Interest & Penalties Collected : 2 , 782066 Late Notice Charges Collected : 10 . 00 TOTAL COLLECTED - April 1996 : $ 92 , 215 . 70 Receiver of Taxes Monthly Report - 4/96 Page 2 , 1996 Tax Warrant- Tompkins County Total County Warrant: $ 31639 , 350622 2/7 Payment : Tompkins County Budget & Finance - 1 , 900 , 000 . 00 2/13 Payment: Tompkins County Budget & Finance - 3001000. 00 2/ 15 Payment: Tompkins County Budget & Finance - 25 , 000. 00 3/4 Payment: Tompkins County Budget & Finance - 651000 . 00 3/8 Payment : Tompkins County Budget & Finance - 90 , 000400 4/4 Payment : Tompkins County Budget & Finance - 409000 . 00 4/12 Payment: Tompkins County Budget & Finance - 259000 . 00 4/30 Payment: Tompkins County Budget & Finance - 75 , 000 . 00 BALANCE DUE TOMPKINS COUNTY: 4/30/96 $ 11119. 350022 Miscellaneous Payments To Tompkins County 2/2 Installment Service Charges $ 15 , 739026 3/8 Interest: Receiver of Taxes Checking Account 225 . 28 4/4 Interest; Receiver of Taxes Checking Account 69. 03 TOTAL MISC . PAYMENTS TO TOMPKINS COUNTY: $ 16 , 033057 1996 In Lieu of Taxes Due : Groff Associates , Ellis Hollow Elderly Housing $ 11521067 Ithaca Elm - Maple Houses , Inc. $ 81349 . 80 TOTAL IN LIEU OF TAXES DUE : $ 91871647 Billed : Tompkins County Medical Office Bldg . $3 , 571 .78 Town $8 , 207 . 73 Fire (Will not be received , Tompkins Co . Billed to Warrant) Received : Groff Associates , Ellis Hollow Elderly Housing $ 27 , 618 . 30 (Town Portion - $ 1 , 521 . 67 , Balance School & County) *In Lieu of Tax from Ithaca Elm - Maple Houses , Inc . , West Village Place , is unknown until � . received in April/May. Payment based upon gross basic rents , calculated by HUD . TOWN CLERK'S MONTHLY REPORT f TOWN OF__ 1'owu _. NEW YORK (Month) April 19 3h Agenda If n� TO THE SUPERVISOR: Pursuant to Section 27, Subd. 1 , of the Town Law, I hereby make the following statement of all lees and moneys received by me In connection with my office, during the month above stated, excepting only such fees and moneys the application and payment of which are otherwise provided for by law: NUMBER OF LICENSES SOLD OR ISSUED LICENSE CATEGORY COMMISSION COMMISSION FREE VOID TOTAL USED SPORTSMAN 7 . 00 FISHING - SEASON HUNTING (SMALL GAME) I BIG GAME (DEER 6 BEAR) i TRAPPING JUNIOR ARCHERY (14- 15 YEARS) FISHING - 3 DAY j JUNIOR TRAPPING (UNDER 16 YEARS) SENIOR (65 a / MILITARY DISABILITY) NON - RESIDENT BIG GAME (DEER b BEAR) i NON - RESIDENT HUNTING SEASON (SMALL GAME) NON - RESIDENT FISHING - SEASON NON - RESIDENT HUNTING - 5 DAY SMALL GAME NON - RESIDENT FISHING - 5 DAY BOWHUNTING (BIG GAME LICENSE nEOUIRED) MUZZLELOADING (BIG GAME LICENSE nEOUIRED) JUNIOR HUNTING (12- 15 YEARS) ` LOST LICENSE CERTIFICATE II 1 1 TOTAL SOLD XXXXXXXXXXXXXXXXXXXX FEES TO TOWN COMMISSION @ �. $ XXXXXXXXXXX ADD - TOTAL COMMISSION @ $ 7 • 00 COMMISSIONS c* $ 7 , 00 _--.i—_ Marriage Licenses No. 9 _ lo No. _ 13 @ X3 . 75 $ 43 . 75 —_ --_—_— Marriage Certificates @ _ _ �+ Marriage Transcripts @ 10 . 00 40 . U0 I 1255 TOTAL TOWN CLERK FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 90975 1010 - 1090 REAL PROPERTY TAXES $ INTEREST and PENALTIES $ 2001 PARK and RECREATION CHARGES 2110 ZONING FEES $ 2115 PLANNING FEES $ 2530 GAMES OF CHANCE TOWN SHARE . . . . . . . LICENSE $ FEE $ TOTAL { 2540 BINGO TOWN SHARE . . . . . . . . . . . . . . . . . . . . . LICENSE $ FEE $ TOTAL l 2544 _1 A DOG LICENSE - SW4YEB-AND- NEUTERED• 3191561 •-1, to 3191576-L' 0 $ 2 . 00 32 . 00 i __ 59 DOG LICENSE -4 JNSPAVED-ANI)- UNNEUTERED -9aG2260-A to 9562331 F @ $ 2 . 00 104 . 00 1 � II 2545 OTHER LICENSES 'Lax Search 8 @ $5 . 00 40 . 00 , 2555 BUILDING PERMITS Aoninp Ordenance 9 @ $8 . 50 76 . 50 2590 OTHER PERMITS Copies ✓} Misc . 7 • 70 I 2655 MINOR SALES Subdivision Regulations 1 @ $ 3900 3 . 00 ! 2770 OTHER UNCLASSIFIED REVENUES Comprehebsive Plan 1 @ $ 12 . 00 12 . 00 Enumeration 68 @ $ 1 . 00 68 . 00 ( 1 1 TOTAL TOWN REVENUES TO SUPERVISOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 433s95 w Amount paid to SUPERVISOR for Games of Chance Licenses Amount paid to SUPERVISOR for State Share of Bingo Licenses ` .I ` Amount paid to D.E.C. for Conservation Licenses 91 . UQ { Amount paid to COUNTY TREASURER for Dog Licenses 92 . 30 l Amount paid to STATE HEALTH DEPARTMENT for Marriage Licenses 56 . 25 Amount paid to Dept - of Ag h Markets tortotterygickels' 12 . 00 I Amount paid to State for Sales Tax on Sale of Dogs SPCA Contrrlcy 30/4 . 70 ` Received Payment of these amounts: TOTAL DISBURSED . . . . . . . . . . . . . . . . $ 990 . 20 I I May 3 1996 ley Supervisor STATE OF NEW YORK, COUNTY OF Tompkins TOWN OF Ithaca i Joan Lent Noteboom being duly sworn, says that she is the Clerk of the Town of 1thaca that the foregoing is a full and true statement j of all Fees and Moneys received by her during the month above slated, excepting only such Fees the application and payment of which are otherwise provided for by law. i Subscribed and Sworn to before me this Ui day of Lao i't_ 19 r�r, Town Clerk I J —� G Notary Public I ' I Note - Prepare In duplicate. Remit original fo Supervisor, retain copy for Clerk's record. a Capyilgnt 4991 FORM NO. 1002-N LAW BOOK CO.. VICTOR, NY 14564 qty OF 1 T� TOWN OF ITHACA Agenda # 4 jF 21 4}- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 PERSONNEL ACCOMPLISHMENTS FOR APRIL 1 . INITIATED REVISING PERFORMANCE REVIEW FORMS 2 . INITIATED REVISING TIME SHEETS 3 . REVIEWED EMPLOYEES 1995 VACATION TIME CARRYOVER AND SENT OUT REMINDERS 4 . DAILY ROUTINE OF PERSONNEL MATTERS 5 . HELD MEETINGS WITH HEALTH INSURANCE COMPANYS 6 . INITIATED LOOKING INTO DIFFERENT WORKER ' S COMP CARRIER • . aaa # ,� b pie Town Engineer ' s Report for 5113196 J. Town Board Meetinct DEVELOPMENT REVIEW Eco - Village " Construction activity has included water system installation , . building foundation preparation and maintenance activities : related ' to • sediment . .and erosion control systems . The wet conditions this spring are hampering , the contractor ' s efforts by making access ' to the building. " ., si,tes difficult_, and requiring additional maintenance on the main access road : ' Some additional drainage is being installed along the access road , • to , correct excessive wetness in the subgrade . Erosion and sediment ' control facilities are being maintained adequately . EARTH FILL PERMITS Five Mile Drive , Immaculate ' Conception Approximately 1500 CY of fill has been added to site 'during March , with the source of material being foundation excavations from 'the ' Rte 96 'and Rte 89 bridges over the flood control channel . Reconstruction of,; , the . road bed for Fulton St and West Seneca Street ' as part of the Rte 13 one way pair has also advanced generating a significant amount of ' , the ` ` material placed ** fill . Sediment control fencing is being maintained around the fill : - area and the only problem has been an occasional - material ' being left ' on ' Five Mile Drive which the contractor has to clean up ._ , , ' , : _ . TOWN HALL The Town Engineer has been working with- the • Town ` Supervisor ` : and ;.' the Town Hall Committee to continue the development ` of , a plan to replace the existing facility . The committee met on April 15 , 199,6. ,.. and . .reviewed , the results of the referendum and established guidelines for ";the process . The committee also reviewed the . needs assessment and ; begin a site selection process . Several members of the committee .had a ;'O tour of " the Tioga Street Post Office building and meeting .with ' ` the Postmaster' s on April 25 .: and viability of that site will • be determined soon `. WATER PROJECTS " The Town Engineering staff is ` °continuing to , work with the ' • Bolton Point staff to implement the master metering ' program '' for connections to , the . water transmission main . The project wa ; s ' advertised : ' for bids on . April 4 , with bids opened on April . - 30 ,• .. 1996 ..' X`A7*. responsive . , bid was ` received and a recommendation for award "will be made as an agenda item ' at this board meeting . The Town Engineering staff is assisting the Bolton Point . .staff in construction administration . " Town Engineer ' s Report 5 / 13 / 96 , . The Town Engineer is continuing to work with the Bolton Point staff to develop an engineering evaluation and implementation program . for. • the SCLIWC capital plan . The Town Engineer is continuing to meet with the . . City . Engineer. I and SCLIWC member municipal engineers : to . develop a proposal for an .engineering evaluation to .include the entire water , infrastructure • for, .. the area , , , , This evaluation is being done in conjunction with . the •' City , o•f Ithaca , water supply study . A Request For Proposals has ' been issued and a short, list . of four Engineering firms are preparing detailed proposals .; for the . ; final selection phase . SEWER The Forest Home pump stations continue . to . be . a major maintenance . issue , and as the stations are over 20 years old , a recommendation for replacement / upgrade of- the cont.rols , and ; pumps will : probably . be • included in the Water and Sewer capital plan..,; The Muriel Street sewer:• ;, easement .through ,.the. ,, .backyards on , ; the , .. west side of the street has been ; cleared . , : The wet ground , : conditions .; hav delayed the sewer . cleaning , and , maintenance .` work . and , final ' ., restoration '-. o the area . The work . will . proceed ' as . soon as ' site , . conditions, , allow, . . . PEREGRINE HOLLOW SEWER DISTRICT The Town of Dryden request ' to purchase IAWWTP capacity for the extension of service to , the „ Snyder . Hill .; . sewer : ; district . is under consideration by the SJS : ; HIGHWAY AND PARKS IT I, I _.. The Forest Home bridge ; project• . bids were , opened; Apri1 , ,30, , a review. of the bids and recommendat.ion . from , staff will . be presented . as . an : agends item . I .If all goes well , a construction , start may occur. ;' by� the , end oL May •. . with substantial completion of the project possible by the end of August. STORMWATER : .. . : Developement of a stormwater < management plan has : .made : • a . top ; priority by the Town Board and * the . work.; plan . is being ; developedb, : T, . . The : development of a plan for the North -II 4drainage ' system which includes., :, the. .., Dewitt detention pond is the ; ;. being . ;', .completed ; along with improvements, ' ; for Brandywine Drive . Construction ', by. town crews will be . starting , soon . . . ., . .., . .. BENEFIT ASSESSMENT Benefit Assessment questions and town wide assessment review i started . The goal is to . complete the assessment review by June to allow any changes and corrections to be submitted to the county prior to the