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HomeMy WebLinkAboutTB Minutes 1996-01-08 TOWN OF ITHACA ' TOWN BOARD MEETING MINUTES Q .s January 8 , 1996 5 : 30 p . m . At a regular meeting of the Town Board of the Town of Ithaca , Tompkins County, New York, held at the Town Hall , 126 East Seneca Street, Ithaca , New York, there were: PRESENT: Catherine Valentino , Supervisor; Carolyn Grigorov, Councilwoman ; David Klein , Councilman ; Ellen . Harrison , Councilwoman ; Edward Conley, Councilman ; Mary Russell , Councilwoman ; John P . Wolff, Councilman . ALSO PRESENT. John C . Barney, Attorney for the Town ; Joan Lent Noteboom , Town Clerk/Director Administrative Services ; Daniel Walker, Director of Engineering ; Fred Noteboom , Highway Superintendent; Jonathan Kanter, Director of Planning ; Andrew Frost, Director of Building/Zoning . OTHERS PRESENT : Jeffrey Farmer, Sprague Insurance ; Barbara Theusen ; Beverly Livesay , Tompkins County Board of Representatives ; Jack Writer; Emery P . Guest , Tompkins County Sheriff. Call to Order: The Supervisor called the meeting to order at 5 : 30 p . m . , and led the assemblage in the Pledge of Allegiance . Agenda Item Nod . 3 - 1995 Year End Reports of Town Officials : Supervisor Valentino - Former Supervisor Whitcomb submitted his annual report at the close out meeting of the Town Board on December 29 , 1995 , The Town Clerk 's Annual Report was provided in the mail out packet , the other officials with the exception of the Director of Engineering have presented their's this evening . Does the board wish to approve these reports , or review them and approve them at the February meeting ? Mrs . Noteboom - I would like the Town Clerk's report be approved , because by law it is to be accepted by the Town Board by January 20 , Councilwoman Harrison - We can accept the Town Clerk' s since it was provided in the mail out packet. 1 Resolution No ,.1 - Approval and Acceptance of Town Clerk's 1995 Annual Report: Motion made by Supervisor Valentino , seconded by Councilwoman Harrison accepting and approving for permanent filing the 1995 Annual Report of the Town of Ithaca Town Clerk. Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye; Councilwoman Harrison , aye ; Councilman Wolff, aye. Motion carried unanimously. Councilwoman Harrison - How did the anticipated license revenues for the dog enumeration compare with what was actually realized? Mrs . Noteboom - The actual was lower than the estimated by about 750 licenses . Councilwoman Harrison - What is the comparison of what was spent to the revenues realized? Mrs . Noteboom - That is not known yet because of the SPCA contract being somewhat different due to the enumeration . The enumeration final totals have not been received from the SPCA. A future report will include the totals related to the enumeration . Supervisor Valentino - The year end reports from the other officials will be approved at the February meeting . Are there any verbal reports not related to the year end report? Mr. Frost - My monthly report lists the daily totals , that is put together for the annual report. Quarterly, a financial report is completed for revenues in each of the different categories . Councilman Conley - The Building/Zoning Officer at the beginning of the year had an estimate of what the total revenue would be for 1995 . Did the revenues for that department meet those estimates ? Mr. Frost - The department' s revenues were within $ 1 , 000 of what was anticipated . In November 1995 , there were a great deal of revenues from operating permits . The estimate was conservative for 1995 , in 1994 the revenues were approximately $2 , 000 over the estimates . Construction numbers have been fairly consistent the last few years . The monthly report for December 1995 shows a few more permits issued than for the month of December 1994 , the difference is the value of construction . Ithaca College did not do a major project in 1995 , as they did in 1993- 1994 . They do have a large project planned 2 for 1996 . Supervisor Valentino - Next month , staff will be presenting their priority work for the year 1996 . Mr. Frost - The new Town Board members are invited to contact me if they have any questions as they review the reports , or if they wish to have a sense of the operations from my department . Agenda Item No 4 - Accp,�otance 1995 Town Justice Annual Reports : Supervisor Valentino - Does anyone have any questions about the reports ? Councilman Klein - Does the Town Board still have to review and sign the Justice Dockets ? Mrs . Noteboom - I asked the Justice' s when they would be able to present the dockets . They said the problem is they can only print 400 pages at a time from their computers . Judge Larkin ' s dockets are at the book binders . He will present those as soon as they are finished . They will probably not be able to present dockets that include the full year of 1995 because of the printing limit of the computer. The Justice' s have no problem with presenting the dockets each time they have the 400 pages . Supervisor Valentino - The computer program requires 400 dockets before printing . Councilwoman Russell - Is the computer program something that is mandated by the ' State? Mrs . Noteboom - No , the Town purchased the computer program . You may wish to speak to the Justice' s directly regarding this . Supervisor Valentino - At present , there are only a few computer programs available for the courts . Instead of the Town Board traditionally receiving the dockets on an annual basis , they will be presented through the year as 400 pages are finished . I understand it is legal to receive the dockets in that manner. Attorney Barney .- As long as the Town Board is approving the dockets at least once a year. The last time they were approved was this time last year . If it takes the Justice' s several more months to print 400 cases it will be pushing the requirements of the law. Supervisor Valentino - What about the dockets from the whole year , where do they go? it 3 Mrs . Noteboom - They are at the printer' s being bound, Judge Larkin will present them soon . Judge Bordoni has not generated 400 cases since taking office . Attorney Barney - They do not bind the dockets until the case has been closed . Councilman Klein - The reports indicate Judge Bordoni has 334 cases closed , but Judge Larkin has 2 , 000 cases closed . Mrs . Noteboom - Closed cases mean any which have been finished whether it is a two year old case or two week old case . Councilwoman Harrison - Does the report showing those closed , mean that many finished in 1995 ? Mrs . Noteboom - Yes . Attorney Barney - Judge Larkin inherited a great deal of cases when Judge Wallenbeck passed away. He also has the added burden of dealing with those cases . Supervisor Valentino - There will be a period of sorting this out . Judge Wallenbeck' s books will soon be turned over to the State for final resolution . r� Resolution No . 2 - Acceptance 1995 Town Justice Annual Reports : Motion made by Councilman Klein , seconded by Councilwoman Harrison accepting for filing by the Town Clerk the Annual Reports of Town Justice Clarence Larkin , and Town Justice Raymond Bordoni for the year 1995 . Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously . Agenda Item No . 5 - PERSONS TO BE HEARD : Mrs . Theusen - Thank you for accepting the referendum petition related to the purchase of the new Town Hall . When getting the petitions we thought it would be a war between the old and the young , as it seemed most people involved in carrying the petitions were older , but it did not turn out that way. People in the community are really upset about the taxes in general , and they do add them together, the school taxes and town taxes , and yet the Town Board is talking about building a new Town Hall . We went down and looked at the Highway barns and there are 10 plus acres the Town owns , that is 34 , 000 square feet per acre . It doesn 't 4 make sense to the average person when you look at that land , and say a new building will be. built with 13 , 000 to 14 , 000 square feet . You are trying to build a new facility when some residents are just trying to save our homes . Supervisor Valentino - Mrs . Theusen was one of the individuals who initiated the petition asking for the referendum . The petition was received today with about 494 signatures . We have set a meeting for January 10 , at 3 : 00 p . m . , at Town Hall to speak with residents who signed the petition and who are interested in expressing their concerns . All board members are encouraged to attend . Securing the signatures on the petitions was a lot of hard work by a large group of volunteers . They went out in very cold weather over the holiday season . It was a very good example of how democracy works . The Town Board will definitely pay attention to the petitions . Councilwoman Harrison - The Board discussed a desire to better understand why people will vote as they do . A yes or no does not tell us what was on peoples mind , is that why the meeting will be held ? Supervisor Valentino - Yes , people have called me and expressed why they signed the petitions , the meeting is a way to have us understand resident concerns about the new Town Hall . Agenda Item Na 6 - Presentation . Sprague Insurance : Jeff Farmer, Representative Sprague Insurance - I would like to review the insurance policy the town has with our company, as the policies are subject to be renewed in January. I met with Sherwin DiSanto , Human Services Specialist this week to go over all the insurance coverage . He provided you copies of everything I left with him . I deal with Mr. DiSanto , I spend time with Mr . Noteboom at the Highway Department , and occasionally , with Attorney Barney about legal issues . Work may be done over the phone , but I like to spend at least one time with the Board on a yearly basis . I can come more often if needed . The policy premiums did go up this year. I can answer any questions related to that , and any others that may be needed . Supervisor Valentino - This is the beginning of the second year of a three year contract for insurance . The increase in premium was anticipated during the budget process and are included in the budget for 1996 . Councilman Klein and I were part of the group that reviewed all the policies two years ago . Councilman Conley - Is this our liability , auto , building , all our insurance ? 5 Mr. Farmer - This is everything except the health , workers compensation , and the disability insurance . The Sprague Agency currently writes the insurance for 35 to 40 Towns and Villages , and we represent many companies who write this type of insurance . This is a three year policy term , but it does not stop the Town from making changes . Next: year, even though it is only the end of the second year, I will internally market the insurance again for different companies . Hopefully I can bring back to you at that time some other alternatives . Councilman Klein - They policy shows a reserve amount related to a list of claims. Have you settlEld any of these claims against the town ? Mr. Farmer - I provided those to show one of the reasons the insurance increased this year. These were all claims that were prior ( 1994) to Sprague Insurance writing the insurance . Those claims do have an effect on the policy because of the general liability experience rating . Last year the 1994 losses were not included in the experience rating because they skip the prior year and effect the next three years . This year they do not include 1995/ 1996 , but it will pick up 1994 to 1995 . For the first time there is $ 18 , 000 of losses showing on the general liability. When the company rates that you pay, under this policy, $ 17 , 000 a year for the liability insurance . For that one year there was $ 18 , 000 in claims resulting in a rate increase . Councilman KIE.1in - Do these claims get removed from the rating at some point ? Mr. Farmer - After three years , this is the first year, they will be on for 1996 and 1997 and then removed . Councilman KIElin - Do we have claims for 1995 ? Mrs . Noteboom - We do have some , but many were paid from the Risk Retention Fund if they were lower than the deductible . Mr. Farmer - Those might have been property losses . I am not sure there were any liability losses , unless there was some water damage to one house . Last year was a good year but that will not count until next year. When the liability goes up the umbrella policy automatically goes up . It is unfortunate that those losses were figured in , but any insurance company has to include those in the loss rating . You should be experienced rated by each company not just ours . Councilman Klein- They are only claims now, they are not settled ? Mr. Farmer - The insurance company used the figures from the reserves for these shown . 6 Attorney Barney - Those claims may not necessarily be paid , but it is the best estimate of what would be paid if the claims were . paid . Mr. Farmer - Next year if losses from the previous company show as zero being paid it will fix some off the rating . Attorney Barney - Three of the claims are from one incident and their status is not known because they were handed over to the insurance company to argue . We should find out the status of those claims since they will effect future ratings . Mr. Farmer - The easiest way to find out is to determine their status is to contact your previous insurance agent and ask for the updated loss list for the time frame they were on the risk . Supervisor Valentino - I would like some information on flood and earthquake insurance . I thought it was decided the Town would include that insurance . Mr. Farmer -You have those , the coverage on the first and second page shows the flood and earthquake insurance . The premium is $ 1 , 000 . Councilwoman Russell - What is the flood coverage , exactly? Mr. Farmer - It is for sudden and accidental flooding , rather than having water fill basements over a longer period of time . It has a value of $ 1 million to pay a claim for buildings and contents . The most that could be paid for any one building is $500 , 000 . It does not cover contents in a basement it is for first floor and above . Councilwoman Russell - Would the coverage include damage to a road because of flooding ? Mr. Farmer - No , it is structures only. Mr. Frost - If a water pipe broke it would not be considered flooding ? Mr. Farmer - No , that is water damage covered elsewhere in the policy. A year ago the Town did not have this coverage . A consultant worked on the specifications for insurance and when they were prepared it asked for a million dollars of insurance with a $ 5 , 000 deductible . All the insurance agents which were offering quotes were offering this deductible . When I made the quote to the Town , I included the .$5 , 000 deductible because I react the quote from the company wrong . In fact , it is a $ 50 , 000 deductible instead of a $ 5 , 000 deductible . I had informed your former Personnel Manager, Patricia Punger of this very early on last year. I sent her a letter telling her 1 had made a mistake in the amount of the deductible and asked her to let me know what the Town 7 wanted me to do about this . I was never contacted by Ms. Punger regarding this issue . Mr. DiSanto was informed and told we did not take the Town from something it had to something worse , at that time you did not have flood or earthquake insurance so the Town never had the $ 5 , 000 deductible . The coverage included was something brand new that happened to have a $50 , 000 deductible instead of the $5 , 000 deductible . tried to resolve this issue with Mrs . Punger continually during the time she was here . do not know if this is a large issue to the Town because it is a coverage that you have not had before . Attorney Barney = What is the increment of cost to reduce the deductible? Mr. Farmer - The $50 , 000 deductible can not be reduced , the company I was dealing with will not accept a lesser deductible , that is why I did not do anything at the time . You now have $ 1 million dollars worth of flood and earthquake coverage with a $50 , 000 deductible . Mr. DiSanto has said the Town Board would have to decide if they needed that coverage . Up until this year you did not have that insurance. As far as we know the town is not in a flood plain . Mr. DiSanto suggested you may not wish to pay $ 1 , 000 for that coverage with a $50 , 000 deductible . I can pursue other alternatives with other companies who offer a lower deductible . The $ 1 , 000 premium is very good for a million dollars of flood coverage . Attorney Barney = The loss the Town would be likely to have would probably be for more than $50 , 000 . Mr. Farmer = If you could find a company that would insure for a lesser deductible the premium would definitely go up . Attorney Barney = That may be the case , but it would be worth looking at if you could lower the premium by $500 increments to get the proper coverage . Mr. Farmer - The increment would probably not be $500 . 00 . 1 did a quote for another Town for $ 500 , 000 of coverage and it had a premium of $2200 just for the flood insurance with a deductible of $250 or $500 . Councilwoman Harrison = It doesn 't seem the Town Hall would have a problem with flooding . Would the highway barns have a problem ? Mr. Noteboom •• 1 do not think the barns would flood , the only problem might be the intermittent stream near the barns that runs all year. 8 Councilman Klein - Would the policy cover the flooding- of the town buildings , the highway barns , and the town hall ? Mr. Farmer - I would have to check, maybe the basement level would not be . Mr. Walker - Are the pump stations covered ? Mr. Farmer - The pump stations would be covered under the boiler and machinery policy. They are very comprehensive as to what they cover. When we submitted the quote last year we endeavored to meet a set of bid specifications . I made a mistake by putting in the wrong deductible . Again , it is a coverage the town has not had until this year. Your consultant suggested getting a quote for the flood and earthquake coverage , it was put in place . The Town Board has to decided if the coverage is really needed . Councilman Conley - It seems that spending money on a flood policy when the highway barns main building would only be covered after the first $50 , 000 of damage is not feasible . Councilman Klein - It would be more likely there would be an earthquake . There has been discussion that upstate New York does have earthquake potential . Mr. Frost - The State Building Code reports show Tompkins and Schuyler County's are the least likely in New York State to have an earthquake . Councilwoman Russell - Would the premium be effected if the Town just wanted earthquake insurance? Mr. Farmer - I would have to research whether it is possible to get the earthquake insurance without the flood insurance as it is set up differently than regular flood insurance . The two combined have a $ 1 , 000 premium . If they were separated it would probably cost more than less , but I would be happy to investigate that issue . Councilman Conley - With the earthquake history in this area , it does not seem to be something that we should spend a great. deal of time worrying about or spending money on . Even a flood with a $50 , 000 deductible does not sound reasonable . Attorney Barney - When you say the insurance does not protect the basement, do you mean the contents or the structure itself. Mr. Farmer - The contents . Attorney Barney - If you had loss as a result of a flood to the walls of the basement , 9 would it be covered ? Mr. Farmer - I will research exactly your policy does cover and report back to you . Supervisor Valentino - Years ago , in the 1930' s , Ithaca had floods that went half way up buildings to the second story in the downtown area . Mr. Kanter - Since then the water has been channeled away. Councilman Klein - Ice flows have created problems in recent years . Supervisor Valentino - Mr. Farmer, please research these areas of concern and report back to us through Mrs . Noteboom , Attorney Barney - How did you reach the property values stated on the policy? The values do not seem to be right . Mr. Farmer - The values are on replacement cost basis , not on a blanket limit. They take all the buildings values , add them together and determine one dollar value . The Town has to sign off on these values every year. Mr. DiSanto last week attested to those figures being the replacement costs . Attorney Barney - I would suggest that the Highway Superintendent and the Town Engineer look at these values to see if they need modification . Mr. Farmer - You do have to be careful of changes , because a lot of this information comes from the bid specifications that were put out last year. The bid specifications said you wanted blanket insurance with a replacement cost value , here is the value . The Town provided the values . Councilwoman Russell - Do those values change yearly? Mr. Farmer - You can add an inflation guard to a policy of 4% or 8% so that they automatically go up by that amount . Many people today do not add the inflation guard because building values are not going up . Attorney Barney - Can these values be changed if it is determined the market value of properties is different? Mr. Farmer - I would prefer that the values are changed . Councilman Klein - Under commercial insurance don 't we have to have these buildings insured for the actual value? 10 Mr. Farmer - You don 't have to because the agreed endorsement is on the policy. You and the insurance company are agreeing those values are correct. Councilman Klein - It would cover us under a partial loss even if the building actually cost more to replace ? Mr. Farmer - Supposedly, you have the blanket limit of insurance available to you for any one loss , related to that there is a statement of values that says how much each building is worth . They will look at the statement of values and what the building is worth . If the building is insured for $500 , 000 and it is really worth a million , they will still follow the statement of value . The blanket limit is a little misleading . I have computer models of buildings that can be compared , but I do not attest to their accuracy. The best way to determine building values is to have a local contractor give a cost per square foot quote . Councilwoman Russell - Are the equipment values lowered each year for depreciation ? Mr. Noteboom - We have been reviewing this for the last few years to make the listing more accurate . There are some things on this insurance listing that we do not even own . Mr. Conley - Does the County Assessment Office assess our buildings when they do a reevaluation ? Mr. Walker - Yes , but I do not believe that the town reviews them . Councilman Conley - Someone should , it could give us some idea of the market value of town properties . We should compare the buildings ourselves with like buildings instead of trusting the assessment numbers . Cornell University buildings are on the tax assessments much lower than they are really worth . Mr. Farmer - You need a clear distinction between market costs and replacement costs . What you can sell a building for means nothing compared to what it would cost to rebuild it . The Inland Marine coverage , the contractor's equipment coverages , shows the values for replacement cost . This again , is incumbent upon Mr. Noteboom and I to make sure the values being used for the equipment reflects 100% replacement cost , if you want to get new for old . Replacement cost is deceiving because the only way you get replacement cost is if you are carrying replacement cost . It is set up to be on a replacement cost basis , but you 11 have to have the right values before you are going to get new for old , or the ability to do that. Mr. Noteboom - If we do that on everything , property included , what does that do to the cost ? Mr. Farmer - You have $ 1 . 6 million dollars for all your buildings and contents , the premium shows only $4 , 000 out of a total insurance bill of $60 , 000 . It is almost ridiculous not to carry the right amount of property insurance for the cost . You could double the limits of insurance now for just $4 , 000 more . The rate on the Inland Marine equipment is about $ . 40 per $ 100 , adding $ 100 , 000 worth of coverage would cost $400 . Supervisor Valentino - The Highway Supervisor and the Town Engineer are to review the values for the town properties and equipment to make sure the insurance quotes for replacement are adequate . They will report back to the board as soon as possible , and work with Mr. DiSanto and Mr. Farmer as needed . Mr. Farmer will work with Mr. DiSanto and make sure this review is completed . Mr. Farmer - It is hard for an insurance agent to validate the values on a policy. You may want to consider eliminating the flood insurance and using that $ 1 , 000 to up the coverage of the buildings and contents , for fire damage , etcetera . Supervisor Valentino - How much more does it cost for the indemnity insurance for certain town officials . Mr. Farmer - The crime coverage of $ 1 , 908 has a large portion towards the indemnity I nsurance . The $25 , 000 blanket on all employees . Supervisor Valentino - We have three people who are covered for $ 1 million . Mr. Farmer - The blanket $25 , 000 gives a limit for each of the Board members and all the other employees , then you have the additional million . There is also the forgery coverage . The monies and security coverage , plus the blanket bond , equals the premium of $ 1 , 9081 Probably, $ 1 , 000 of that is for the additional million for each person . Attorney Barney - That coverage is really light because the Supervisor and Receiver of Taxes have control over more money than that . The million is the absolute minimum . Supervisor Valentino - Then we should review those figures and consider increased coverage for those . 12 Councilman Klein - How about the cash , when taxes are collected is more than $5 , 000 at one time collected ? Mrs . Noteboom - Yes , we do sometimes collect more than that in one day. Mr. Farmer - If you are talking about an employee taking the money, that is employee dishonesty, the one million in coverage . If you are talking about someone walking in the door and robbing her, then you have $5 , 000 of coverage for someone else stealing it . Councilman Klein - During tax time there is more money than that , we need more coverage. Mr. Farmer - If you want insurance for that much , you have to tell me how much . Supervisor Valentino - We will review them , a great deal of progress was made two years ago , but there is still more to do . Mr. Farmer - This is an ongoing process between the Town and I , especially with Mr. DiSanto , to keep track of the insurance policies , values , and coverage . It can be tricky to bid , because asking for quotes without questioning the limits can be unusual . Attorney Barney, I don 't see anything insuring the County for the indemnity under our contracts . Mr. Farmer - That is under the contractors liability, it costs $250 and is a New York States policy. You may wish to check , because when Ms . Punger was here there were several of those policies . One of them might have been for the county and the other with the state . I think we only have one policy in place with the state . I can look at that and see what you have . Attorney Barney I think the one you are talking about is for the State having to with the highway. Supervisor Valentino - Let's take care of this as part of the whole review. Does any board member have anything else they would liked reviewed? Councilwoman Russell - I would like to have the single coverage for earthquakes looked at . Mr. Farmer - Would you like to have me report back to do Mr. DiSanto on these issues? Supervisor Valentino - Mr. DiSanto will be involved , but you should report back to Mrs . 13 Noteboom as Director of Administrative Services . Mr. Farmer - Anything on the policies can be changed at anytime . Report of Tompkins County Board of Representatives : Beverly Livesay - ' I would to welcome those Town Board members who were reelected , and those elected for the first time , congratulations . I hope that we can start the year on a better note with the Town and Tompkins County working together. In the past there have been some bad feelings , misunderstandings , and people not knowing what the problems are . Sometimes things have been resolved at the county level and the town has been unaware of it . The town has three representatives on the County Board who want to hear when there are problems with the county. The insurance presentation was very interesting , is the Town doing anything about risk management? The County became self insured several years ago when the insurance rates became so high . When umbrella policies became available , the County insured themselves for major losses in that way. Risk management is a method to look at various losses to determine how they can be avoided . The County has an individual who checks issues which may cause claims . Maybe the county should think about expanding the risk management as a service to all the municipalities . Supervisor Valentino - Would the county let the town come in under their umbrella? Attorney Barney - The risk management is a problem for some of the attorney's who represent the municipalities because the county has made provisions in contracts with municipalities saying the County must be indemnified and the County will be held harmless . Beverly Livesa.y - There has been a problem with that , risk management to me is not " risk shifting " . This issue was fought internally by the C and it needs to be addressed again . With very small contracts it would cost more to have insurance than to do the job intended within the contract . Mr. Noteboom two Sprague Insurance had risk managers come to the town and visit the Town Hall and the Highway Department . They produced a report telling us things which would have a potential for a claim . Mrs . Noteboom - A another problem with the County was found with the tax collection process . The Town received a letter from the County on May 24, 1995 instructing us to collect an In Lieu of Tax for the Tompkins Medical Office Building Association . We budgeted the amount of $ 12 , 130 . 45 for that In Lieu of Tax, today it was discovered we should not have billed them as an In Lieu of Tax because they had met their obligation 14 to the Tompkins County Industrial Development Agency. Tompkins County added a billing to the warrant for them also . The Tompkins Medical Office Building Association called and told us they received two bills . The warrant bill from the County and the In Lieu Of bill from the Town . The Town of Ithaca will not be able to do collect the amount budgeted because the warrant bill has to be paid . To compound the issue , the Town billed this entity correctly in 1995 , but their contract was fulfilled as of June 28 , 19944 So we would have billed In Lieu Of in 1995 and not in 1996 . Ms . Livesay - I will investigate this . Mrs . Noteboom It The main concern is that a portion of this the In Lieu Of bill includes about $8 , 500 in fire tax that will not be received . Councilman Klein - We would normally receive $ 12 , 000 , of which $8500 is fire protection and the rest is town tax? Mrs . Noteboom = Yes . Councilman Klein - It seems to me the County has a $ 12 , 000 problem . Mr. Walker has conferred that there is a lot of problems with the County Assessment office . Ms . Livesay - PlElase let me know of any problems , they will be looked into and addressed . Mrs . Noteboom - Ms . Livesay, could you check with Dean Eckstrom , County Data Processing as to when we will receive the mailing labels ? The bill inadvertently did not have the property owners address printed on the back of the tax receipt . Mr. Eckstrom has kindly offered to print address labels in bill order number so we would not have to type the envelopes for mailing the receipts back . Supervisor Valentino - We should make sure the receipts have the address next year because we use envelopes with windows which is much easier. It is an extra cost when we have to use envelopes without windows . Ms . Noteboom - We will have the additional cost of regular envelopes this year because the labels will not work on the window envelopes we purchased for returning receipts . There will also be additional staff time for preparing the envelopes . Ms . Livesay - WEB need to do hear about these problems when they occur so the people involved can resolve them quickly. Agenda Item No . 8 - Review of Correspondence : 15 a . Letter from Jcrimes F . Schug , Supervisor Town of Dryden asking that the Town Board enact a resolution in support of their grant application to develop the Dryden Trail . Councilwoman Harrison - Is this grant application competitive with other grants and proposals the Town of Ithaca has submitted? Mr. Kanter - It iS competing with all other ISTEA grant applications . There are about 25 to 30 in the County which this grant will compete with . It is a policy question as to whether the Town Board wishes to support the efforts of other town grants when we have our own projects . Councilwoman crigorov - This application does continue a trail the Town of Ithaca has , it is very desirable . Councilwoman Harrison - There will be many proposals , and if our support helps , it will be beneficial to our town . Resolution No . 3 - Support Dryden Trail Grant Application : Motion made by Councilwoman Harrison , seconded by Councilman Conley that the Town Board support the efforts of the Town of Dryden to develop the Dryden Trail . Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously. b . Letter to Joseph D . Zilvinski , Acting Regional Director, NYS Division of Housing and Community Renewal regarding the above- referenced Unified Funding Application that DHCR has received and is processing under the Low- Income Housing Credit Program . Supervisor Valentino - Mr. Kanter' s response was excellent and it included the items the board had discussed . Councilwoman Harrison - Has the town been approached by the developers of the project? Mr. Kanter - We were approached by a real estate agent representing them . The application was submitted before that contact . Supervisor Valentino - Some of the things in the proposal are very good . They would like to develop a subdivision with low and middle income levels co- mingled . Agenda Item No . 9 :_ Consent Items : 16 Supervisor Valentino - Item A and Item C , are removed from consideration . Resolution NQ ... 4 - Approval/Adoption Consent Agenda Items : Motion made by Councilwoman Grigorov, seconded by Councilwoman Harrison approving and/or adopting the resolutions for Consent Agenda Items 9 (b) -9 (g) as presented , (see attached). Items 9 (a) and 9© are removed from consideration . Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. Agenda Item No 10 - Ratification of Appointments by Town Supervisor: Councilman Klein - The Codes and Ordinances Committee does not show a Zoning Board of Appeals member listed . The intent is for Harry Ellsworth to be a member of that committee. Supervisor Valentino - I made a change in the Personnel Committee structure this year. Instead of an appointee from the Planning Board and Zoning Board of Appeals we have appointed two employees . One from Town Hall , and one from the Highway Department . The employees are the ones most effected by the items adopted by the committee and they should have a voice . Resolution No . 5 - Ratification of Appointments by Town Supervisor: Motion made b,y Supervisor Valentino , seconded by Councilman Klein ratifying the appointments of the individuals to the various Town of Ithaca Committees , (see attached ) made by the Town Supervisor, Catherine Valentino. Harry Ellsworth to be added as a member of the Codes and Ordinances Committee . Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously. Agenda Item No 11 - Town Board Appointments : Mrs . Noteboorn - There are other vacancies which will still have to be advertised , one member of the Zoning Board of Appeals , two members of the Ethics Board , and two on the Conservation Board . Mr. Kanter - There is still no recommendation of Chair for the Conservation Board , 17 I Supervisor Valentino - Any board member who knows of anyone interested in serving on these boards , please let us know. Resolution No . 6 - 1996 Town Board Appointments: Motion made by Supervisor Valentino , seconded by Councilwoman Harrison appointing the individuals as listed on the prepared resolution (see attached) to serve on the Town of Ithaca boards for the terms of office indicated . Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. Agenda Item Na . 7 - Presentation Northeast Community Watch to _do Tompkins County Sheriff' s Department : Jack Writer, 110 Salem Drive - It is important that the Town Board know residents within the town have developed the Northeast Community Watch , The Highway Department helped put up the signs in the community. The residents in the northeast have been concerned over the last several years about crime , and there have been problems getting the crime dealt with . The Sheriff's Department suggested we look into crime watch . Flyers were sent , and arrangements were made for the Sheriff's Department to talk to the residents . A meeting was held at BOCES , and when the officers arrived they were expecting 7 to do 8 people , there were 58 families in attendance . As a result of that meeting , ten crime watch areas have been set up in the northeast , each with its own coordinator . It was determined at the meeting a need existed for finger printing equipment and training of officers . The money to pay for this was not in the County budget . The residents wished to help by raising money for signs in the crime watch area . The residents raised enough money to contribute $300 . 00 to the Sheriff' s Department for the equipment and training needed . I would like to present the check for $300 . 00 from the Northeast Community Watch to Emery Guest , Tompkins County Sheriff to do defer the cost of training and the cost of the camera for finger printing . We have since discovered the Tompkins County Sheriff 's Department is already doing the finger printing , but the residents made the commitment at the meeting to do this . Emery Guest , Tompkins County Sheriff: Thank you to the Northeast Community Watch for their interest and commitment . Supervisor Valentino - This is wonderful , it is so nice to see residents coming together 18 for such a good cause. Agenda Item No 12 - Appointment Attorney for the Town : Councilwoman Harrison - What was the annual bill from the attorney last year? Attorney Barney - About , $80 , 000 for all personnel in the office and litigation . Supervisor Valentino - The Town Board has reviewed the agreement from Mr. Barney regarding the arrangements . Councilman Klein - I was curious as to why the information was marked " confidential" , there was nothing in the papers that should be considered so . Attorney Barney - These were sent with the billing for the quarter, and itemization of the bill may contain details about personnel or litigation matters which would be confidential . But no , the agreement was really not confidential , it is a public record . Resolution No . 12 - Arrangements for Town Legal Counsel : Motion made by Councilwoman Grigorov, seconded by Councilman Klein agreeing to confirm the arrangements discussed and presented for the appointment of the Attorney for the Town , for the year 1996 as per the letter of understanding as presented by John C . Barney, Esq . ; of the firm Barney, Grossman , Roth & Dubow. Supervisor Valentino , aye; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously. Councilman Klein - I think Mr. Barney 's firm is doing a very fine job , and all board members are in support . I have occasionally heard there is sometimes a matter of timeliness of service . There are certain things that could perhaps be delegated to other people in the firm . Attorney Barney - There are two elements to this issue . We operate on a time basis and as a result we prioritize items . If there is something the town needs immediately it is done immediately. We can devote as much personnel to the town as you want , but there is the consequence of having to charge more to the town . Councilwoman Harrison - I am not follow that reasoning , it is work that will be done at some point , why would it take more time if it were done more quickly'? 19 Attorney Barney - It depends on the nature of what has to do be done , sometimes it does not ever get done because the issue may resolve itself if there is a wait . The problem that generated it , or the inquiry may be taken care of and the issue no longer needs our review . Some of the items are taken care of through the course of finishing something else . It may be more efficient if items are .taken care of jointly. Some of the things do not get done in a timely basis . When the issue is to a point that it should go to a priority level it gets done and billed . We get inquiries from Board members , the Supervisor and staff. Sometimes the issue causes the to be concerned at that moment but it later resolves itself. Sometimes I have to make a judgement as to what the item of priority should be . Councilman Klein - Mr. Walker has mentioned there are some property transfers and deeds which need addressing . Sometimes the real estate issues seem to languish , maybe they are not a high priority. Attorney Barney - The firm can accomplish all those things "today" , but I will have to hire more attorney's to do it and that will cost more money . We look. at an annual budget and try to fit the work within that budget for the town . Councilman Klein - Would it help if things when presented were given a time limit and a priority ? . Supervisor Valentino - I intend to discuss this with staff and Attorney Barney to see what is left that needs legal attention . We will prioritize them and review them . The Town Board should let me know of any items they have for the Attorney . Attorney Barney - There are fairly frequent inquiries from the Department Heads , the Supervisor and Town Board . This past year has been busy , there are a series of things , like the work on the new Town Hall that have to do be addressed right away. Councilman Klein - We appreciate the fact that the Attorney works within the budget . Attorney Barney - I do not wish to be embarrassed and ask for a sum more than what was budgeted . If some people look at the yearly bill they may think it is fairly high , but in comparison it is not that much different than other municipalities , especially when you take into account that my firm does all the litigation . If someone feels that the work is not getting done , we want to hear about it . Supervisor Valentino - Much of the work by the Attorney for attending the Planning Board and Zoning Board of Appeals meetings is cost effective because those issues are done correctly from the beginning . 20 Agenda Item No 13 = Water and Sewer Benefit Assessment : Mr. Walker - When we sent the County a correction to a tax parcel there was a typographical error. The actual tax parcel to be charged was 28- 2-7 , instead of 28- . 1 - 7 . The incorrect charge was significant to the' homeowner, and I recommend that the refund be paid upon full payment of the tax bill . Resolution No . 13 - Benefit Assessment Refund : Motion made by Councilman Klein , seconded by Councilwoman Harrison authorizing a total refund of benefit charge in the amount of $356 . 40 ($ 176 . 00 for water and $ 180 . 40 for sewer) to be paid to Robert Shaw , 1415 Mecklenburg Road , after payment in full of the entire tax bill or payment of the first installment amount on the tax bill . Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously. Councilman Klein = What happened to the other parcel , did we collect the correct amount from them ? Mr. Walker - This was strange , this was a back lot parcel that was subdivided without our knowledge not all of the charge is being lost. It was consolidating the parcel and increasing it 2 . 8 units when there were already four . We did lose some of the benefit charge . It will be corrected next year . Agenda Item No 14 = Chase Lane Lighting District : Resolution No . 9 - Authorization for Engineer to Prepare Report on Chase Farm Lighting Districl;; Motion made by Councilman Klein , seconded by Councilman Conley subject to a permissive referendum , that the sum of One Hundred Dollars ( $ 100) is appropriated to pay the cost of preparing a general map , plan and report for providing the lighting services in that portion of the town encompassing all of Chase Lake and LeGrande Court as described on Schedule A annexed hereto . The Town Engineer is authorized and directed to prepare such map , plan and report within the limits of the amount appropriated , upon completed to file the same in the Office of the Town Clerk, The Town Board authorizes the Town Supervisor, Town Engineer, Town Planner, and Attorney for the Town , to take such steps to execute such documents as may be necessary in order to prepare such map , plan , and report. The Town Clerk within ten days of the adoption of this resolution shall post and publish a notice and abstract or a copy of this resolution in the manner required by Town Law, Section 90 , specifying this 21 resolution was adopted subject to a permissive referendum . Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Conley, aye . Motion carried unanimously. Councilman Klein - At the last meeting there were estimates from NYSEG as to what it might cost , including using existing poles . The estimates didn 't make sense . Mr. Walker - There are no poles existing everything is underground . Part of agreement for the costs last month included that the home owner association would buy some of the poles . We will provide the options available . The owners wish to have decorative poles which would cost more . Mrs . Noteboom - Mr. Walker needs to get in touch with Mr. Alan because he researched the cost and is very interested in this . Agenda Item No 15 - Custodial Agreement . M &T Bank : Supervisor Valentino - Postponed until the February meeting . , - Agenda Item No 16 - Transmission Master Meter Agreement With SC', LIWC : Mr. Walker - The concept when SCLIWC was created was to have a transmission system where the water is sent to the town and then each point is metered so the total amount of water to each municipality is measured . Due to high costs and overruns during the original construction , the meters were installed but they were not adequate and they broke clown . Some worked and some didn 't , therefore we do not have the meters that were specified in the original agreement . ' This project will provide a safe work environment at each of the take off points as they will be automated electronically controlled valves so that water can be turned on and off. They are presently in underground pits and under OSHA standards are confined hazardous areas to work . They get flooded frequently which causes problems for the machinery. The project will place the meters above ground in precast concrete structures that are not confined spaces and are in a dry environment . As part of the agreement each municipality is responsible for constructing the site , the plumbing , structure , and the setting . Bolton Point will provide the meter and maintain the appurtenances that go to the meter . The Town Engineering Department has been doing the engineering and design on 22 these structures . Each municipality has some cost . The Town of Ithaca Is cost is estimated at $82 , 935 which is greater than the other municipalities because we have five different metering sites . Most of the other municipalities only have one site . The Town of Lansing has a very small cost because their main connection point already has a meter in place . Spruce Lane and Sheldon Road meter pits are in Cayuga Heights . The cost is split between the two municipalities because each gets some water from both the pits . The formula was developed on the percentages from the municipalities . To keep the cost lower, all the meter pits have been put together into one project . Bolton Point can act as the construction administrator and coordinate all the work in the different municipalities . Attorney Barney is reviewing the agreement to determine if Bolton Point can actually act as an agent for each municipality and sign a contract for the work . Attorney Barney - I have some difficulty with that, Bolton Point was a devise that was created many years ago , and as an entity Bolton Point does not exist . It is a commission who supervises this water system . When the original project was built 20 years ago the original water treatment plant was done by the Town of Ithaca signing the documents on behalf of the three municipalities . Since that time , whenever we have done a major capital improvement of any sort it has been handled that way. The Town of Ithaca has been the contracting agency for itself and the other municipalities . I am going to suggest to the SCLIWC that the agreement be rewritten to provide for the town to so act. Under the law it does not appear that an entity such as Bolton Point commission is authorized to sign contractual documents . Councilman Klein - Even when they did the zebra mussel contract ? Attorney Barney - The zebra mussel contract was signed by all five municipalities . Mr. Walker - That was very awkward , the Bolton Point staff administered the contract and when they had minor change orders they had to ask all five municipalities do authorize it . Staff at Bolton Point has suggested that one contracting agency able to execute and administer the contract would be more efficient . I agree with that . Attorney Barney - It should be one of the municipalities , it does not have to be the Town of Ithaca . However we have the largest interest in the project . Councilman Klein - You are saying this agreement should be changed ? Attorney Barney - I would suggest a resolution which allows the Supervisor to agree to an altered version . There are also a couple of provisions in the agreement that bother me. It has a provision where the commission can automatically increase the cost by 10 0 . This is a problem as the Town Board has to authorize the maximum that can be 23 spent , you can not delegate that right to another entity . Tonight , you can approve the concept and authorize the Supervisor to enter into an agreement with such modifications as the Town Engineer and Attorney for the Town advise or feel might be appropriate . Resolution No . 11) - Contract With SCLIWC Relating to do the Installation of Master Meters : Motion made by Councilman Conley, seconded by Councilman Wolff that the Town of Ithaca hereby agrees to the terms of the " Transmission Main Master Meter Agreement" dated 12/7/95 with such changes or modifications therein as the Town Supervisor, with the advice of the Town Engineer and the Attorney for the Town , may approve (including a change by which the Town of Ithaca rather than SCLIWC becomes the contracting party on behalf of all the member municipalities of SCLIWC ) and grants authority to the Town to enter into a contract to construct the Town ' s share of site improvements ( including structures) to the existing transmission main connection to the Christopher Circle and Sheldon Park tank distribution systems , and the entire site improvements (including structures ) to the existing transmission main connections to the Sapsucker Woods Road , Pine Tree Road , and Danby Road tank distribution systems including the installation of master meters with the lowest responsible bidder for an amount not to exceed $82 , 935 . 00 . Attorney Barney -, This issue will come back to the Town Board because you will have to % schedule a public hearing when the exact cost is known . Councilwoman Harrison - Is the $82 , 935 . 00 the towns share or the total cost? Mr. Walker - The estimated cost of the town 's portion . The agreement as drafted still has acceptance of an actual bid to come before this board . Councilwoman Harrison - If that is an estimated amount , would it be feasible to have a not to exceed " amount? Attorney Barney - The agreement requires the Engineer' s estimate to be made , at that point the Town will hold a public hearing to show an exact expenditure . You could change the amount at that time if the amount is larger or lower. Councilwoman Harrison - So why is the amount mentioned in the resolution at all? Mr. Walker - This was the amount in the budget for the project . During the budget process we pulled all the capital water projects out of the budget for 1996 ($ 100 , 000) . We did not actually have a line item in the budget for this specifically . This expenditure 24 will require a budget amendment for this project . It was former Supervisor Whitcomb's request . Supervisor Valentino - I thought at budget time we said we would be grouping many of these projects , including this one into a capital improvement bond ? Mr. Walker - Those projects will be discussed at the Public Works Committee meeting . Mrs . Noteboom - The budget includes $50 , 000 in contingency to be moved into a line item to pay the principle and interest for the bonding of these grouped projects . Councilman Klein - There is nothing on the spread sheet that talks about Christopher Circle . Mr. Walker - In the agreement it talks about the Christopher Circle grid that comes off of Sheldon Road and pumps into Spruce Lane . The primary feed will be the Spruce Lane to the Christopher Circle tank . Councilman Klein - There is no structure at Christopher Circle . ? Mr. Walker - There will be no work done at Christopher Circle , it will not be changed -� again . The Spruce Lane site , off Triphammer will have an easement from the landowner next door to build an extension on the roof and make a covering for the bus shelter. Councilman Klein - Since the structures will be above ground and in residential neighborhoods will they be attractive ? Mr. Walker - Bolton Point has done a SEQR on this project which was a Class 2 . Attorney Barney - The town will have to do a SEQR also , as we are clearly the involved agency. Mr. Walker - The structures will be about 10'x12 'x9 ' and made of precast concrete , they will be surrounded by shrubbery. The most visible will be on Cornell property, one by the tennis facility which will be banked with spruce trees and evergreens . It will be approximately 9' high , precast concrete with a flat roof. The other by the Cornell Life Safety Building will have a standing seam pitched metal red roof to match the adjacent buildings . Councilwoman Harrison - What will the ones that are in the residential areas look like ? Mr. Walker - Oakcrest will be in the Village of Lansing , Sheldon Road will have a 25 peaked roof with plantings around it , the Apple Orchard is Cornell ' s , the Pine Tree Road structure will be across from the tennis facility . Pearsall Place and Burdick Hill have existing pump stations . Councilwoman Russell - What will the one look like on Pine Tree Road? Mr. Walker - It will be built into the bank towards the East Hill Plaza area . Councilwoman Russell - Is part of this $82 , 935 . 00 based on a percentage formula as a way of allocating costs between the participating municipalities ? Mr. Walker - The town takes 65 % of the water out of Spruce Lane , the Village of Cayuga Heights uses 25 % , and 10% goes to do Dryden . Actually, 75% of the water comes through thEl Town and then into Dryden . Councilwoman Russell - The point of this metering is to do tighten up the percentage, so that the Town has actual figures of how to allocate costs ? Attorney Barney - There is some confusion , for the purposes of setting this allocation you have to set an arbitrary number. An estimate of what is reasonable . Mr. Walker - These are meters off the transmission main so we know how much water is coming from Bolton Point , it then goes to the distribution system . Our distribution system is a network grid that doesn 't follow political boundaries . There are some connections wherEl the water is in the village and the water main crosses over a town road , and feeds more than one municipality . We keep track by the household meter readings , the portion of water that goes to each municipality . These meters will provide a better means of allocating costs because we will be able to know how much water comes from the transmission main and how much water is metered into the houses . Then we can determine if there are areas of leakage . Motion called by the Supervisor. Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously. Agenda Item No . 17 - Recommendations for Newsletters : Mrs . Noteboom - The deadline for items for the Newsletter will be the third week of February. Councilwoman Harrison - I suggest that something be in the Newsletter regarding the proposed new Town Hall . 26 Councilman Klein - Is there a way to have some questions in the Newsletter about the proposed new Town Hall ? Supervisor Valentino - We would have to decide the types of questions that would provide the information needed . Additional Agenda Item No 1 - Agreement for the Expenditures of Highway Monies : Mr. Noteboom - The Public Works Committee has reviewed this . In order for the town to spend any highway funds an agreement has to be signed by the Town Board and the Highway Superintendent . Councilman Klein - Fred , you may wish to discuss why the paving this year is largely concentrated in the northeast. Mr. Noteboom - We try to keep areas grouped in a given area when paving because it is more cost efficient . Councilwoman Harrison - How are priorities set for the roads that are chosen for paving ? Mr. Noteboom - The Town has a paving plan . Judgments are made from year to year, based on the condition of roads and that plan . Any given year a road may start to deteriorate faster , so we would make a determination based on those conditions . Councilwoman Harrison - Who would be responsible for dealing with Triphammer Road from Community Corners to the line with Lansing ? Mr. Noteboom - I do not know who is responsible for that portion of road . Mr. Walker - I believe , the Villages they are responsible for County roads . Mr. Noteboom - I cannot believe the Village is responsible for County roads because we plow some of the county roads in the village . The Village is starting to have trouble keeping up with some things and they might be entertaining the idea of the Town and Village sharing some services . It may be time for the Town Board to have discussions with the Village to see where the interest may be . There are future possibilities got cooperation . Councilman Conley - That is a village road but it is a major traffic artery for the Town , Cornell University, and the County. More than one entity should share the responsibility for that road . 27 Mr. Noteboom - Some of our roads were former State roads which became county roads and then our roads . Councilman Conley - Maybe the Metropolitan Planning Organization should look at these issues . That road needs to do be fixed , who' s responsibility is it? It would not be smart for us to say it was ours when the road is a main artery to the mall and so many others use it. Mr. Noteboom - I will find out whose responsibility that road is and report back. Resolution No . 11 - Agreement for the Expenditures of Highway Monies;. Motion made by Councilman Klein , seconded by Councilman Conley that the Town Board hereby approves and adopts the "Agreement for the Expenditure of Highway Monies" , for the �Iear 1996 , including the schedule and definition of the general repairs and permanent improvements to be completed as prepared by the Highway Superintendent and the Public Works Committee, Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . Additional Agenda Item No . 2 - Public Hearing Date , Small Cities Comm unit Development Black Grant Application : Mr. Kanter - The Town Board agreed to have Tompkins County go ahead with the Small Cities Community Development Block Grant Application on our behalf. A letter has been received from Jim Hanson indicating the County would administer the grant application and the grant monies , the Town itself has to hold the public hearings . Mr. Hanson has requested the Town Board schedule these . We are suggesting that the first public hearing be set for the February meeting , and the second at a future date . The County would like both the public hearings to be held at least one week before the grant submission date of March 13 . There is a possibility there may -have to be a special Town Board meeting to accommodate this requirement . Resolution No . 12 - Public Hearing Date : Motion made by Councilwoman Harrison , seconded by Councilwoman Russell that the Town Board authorizes public hearings to be scheduled , the first on February 12 , 19961 at 6 : 45 p . m . at the Town Hall , and the second at a date to be determined . The Town Clerk is authorized and directed to advertise these hearings in the official newspaper of the Town . 28 Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff;, aye . Motion carried unanimously. Agenda Item Additional No 3 - Extension of Due Date for Water Billing Supervisor Valentino - A request has been received from Ide' s Bowling Center for an extension to pay their water bill because the billing was double the normal amount as a result of a leak. They will pay the bill , but they are asking us to waive the penalty that would be attributed to late amount . Mrs . Noteboom - They have paid $ 1 , 300 of a $2 , 590 bill . Councilwoman Russell - This was a leak at their location which was no fault of the Town ' s ? Supervisor Valentino - The leak was their responsibility. The penalty would be approximately $ 121 . 00 . What is our policy for the general public , if this was a residential water leak the homeowner would have to pay the interest and penalties . Even though Larry Parlett of Bolton Point has recommended that the penalties and interest be waived , I don 't feel inclined to do so . Councilman Klein ,- There have been times where people have been away from home and they have pipes break and they have to pay the what is due . Mr. Walker - Ide' s is asking for a waiver of the late payment , and I think it would be a poor precedent to set . Mrs . Noteboom - Fie will pay the bill , he has argued that having such a large bill and having to pay property taxes at the same time is a hardship . Supervisor Valentino - Still $ 121 . 00 , is not an enormous amount. Councilman Wolff - Do we have a policy to review something like this if there are extenuating circumstances ? Mrs . Noteboom - I believe the Town Board has to give authorization to waive any interest and penalties , or to change the due date of a bill . Supervisor Valentino - We have considered individual cases from time to time , but we have never set a direct policy. They will be looked at as each case arises . It is hard to believe that for a business like this that an additional $ 121 . 00 is a hardship . 29 Mr. Walker - Ide' s is not even behind in the payment at this point. Motion made by Councilman Conley to extend the payment date for the water billing to Ide' s Bowling Center, and waive the interest and penalties of approximately $ 121 . 00 . The motion received no second , and died on the floor. Agenda Item Additional No . 4 - Authorization To do Issue Corrected Tax Bill : Mrs . Noteboom - Today when a resident was paying .their tax bill it was found that a tax parcel was inadvE, rtently charged delinquent water and sewer charges as a result of a typographical error when preparing the delinquent listing . I would like to request authorization for the Town Board to issue a corrected bill to the two property owners involved . Resolution No . 1 Ei - Authorization to Issue Corrected Tax Bills : Motion made by Councilman Conley, seconded by Councilman Klein authorizing and directing the RecE.Iiver of Taxes to issue corrected tax bills to the owners of Tax Parcel No . 25 . -2- 32 . 1 , ( Elill No . 1437) and Tax Parcel No . 25 . -2- 32 . 2 ( Bill No . 1438) to correct the charges for the delinquent water and sewer added incorrectly to Bill No . 1437 and not to Bill No . 14.38 (see attached ) . Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. The Supervisor called for a short recess at 8 : 46 p . m . The Town Board resumed the regular meeting at 8 : 53 p . m . Agenda Item Additional No . 4 - EXECUTIVE SESSION : Motion made by Councilwoman Grigorov, seconded by Councilman Conley to move into executive session to discuss property acquisition , potential litigation , and personnel . Motion carried unanimously. The Town Board moved into executive session at 8 : 54 p . m . Motion made by Councilwoman Grigorov, seconded by Councilman Klein to resume regular session . (Motion carried unanimously. The Town Board resumed regular session at 9 : 36 p . m . As a result of the executive session the following resolutions were adopted . 30 Resolution No . 13 - Water and Sewer Changes : Motion made by Supervisor Valentino , seconded by Councilman Wolff that the Town Board does hereby approve and authorize the following budget amendments (attached) : Water Fund : Increase : Appropriated Fund Balance = $7 , 712 . 00 Decrease : F10342 Water Benefit Charges - $7 , 712000 Sewer Fund : Increase : G1030 Sewer Benefit Charges - $ 19 , 484 . 88 Increase: G8120 . 480 Line Maint . - $6 , 483088 Decrease : Appropriated Fund Balance = $ 13 , 001 . 00 Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye; Councilwoman Harrison , aye ; Councilman Conley, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously. Resolution No . 1 a4 - Budget ,Spreadsheet: Motion made by Supervisor Valentino , seconded by Councilman Klein approving and. authorizing the following increases to appropriated fund balances : General Fund Townwide , $25 , 790 . 00 ; General Fund Outside Village , $ 1 , 000 . 00 ; Water Fund , $50 , 000 . 00 ; Sewer Fund , $5 , 397 . 00 . Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilman Conley , aye ; Councilwoman Russell , aye; Councilman Wolff , aye . Motion carried unanimously. Additional : Mrs . Noteboom - Does the Town Board wish for me to go to the Board of Elections and validate the signatures on the petitions received for the proposed new Town Hall ? Councilman Conley - No , we just won ' t challenge the petition , we will assume the signatures are valid . Attorney Barney - There are a couple of pages of the petition that should be looked at , they need signatures from 5 % of those registered voters from last gubernatorial election . Attorney Barney - Take the petitions over and have the Board of Elections quickly look 31 to see if they think there are enough qualified signatures . Supervisor Valentino - Should we set a date for the special election now? Councilman Conley - It should be done on a Tuesday , the normal election day , at the three fire station polling places , from 12 : 00 p . m . until 9 : 00 p . m . Supervisor Valentino - I suggest that we set the special election on Saturday, March 16 , here at the Town Hall , from 12 : 00 to do 9: 00 p . m . Attorney Barney = 'The law says the special election can not go beyond 8 : 00 p . m . Councilwoman Russell - How many machines can we have at this Town Hall , will only one accommodate all the voters ? Mrs . Noteboom - It would be very hard for the full electorate of the town to vote at one machine . I would like to see it done at two of the fire stations and at one other central location . The Board of Elections will be able to see which district voters would go where . Councilwoman Russell - You have no idea how many voters can be accommodated by one machine ? Mrs . Noteboom = About 400 , in a six hour period . We have to have two inspectors from each party at each location . Attorney Barney - What does this Town Board wish to do ? Is it the consensus to have the special election on a Saturday? Councilman Klein •o There also will be absentee ballots sent . Attorney Barney - The statue says no person can vote unless they are a landowner in the Town , however that particular section has been held unconstitutional . Councilwoman Harrison - Let' s set it for Tuesday, March 12 at three locations , with voting from 12 : 00 to do 8 : 00 p . m . The Town Board made a consensus to have the special election as suggested by Councilwoman Harrison . The Town Clerk and Attorney for the Town will begin making arrangements with the Board of Elections , and the date will be formally set by resolution at the next meeting . Adjournment : 32 As there was no further business to come before the Town Board , Councilman Wolff made a motion to adjourn . Seconded by Councilwoman Russell , and carried unanimously. Supervisor Valentino adjourned the meeting for the first time as Town of Ithaca Supervisor at 9: 41.5 p . m . Respectfully submitted , Joan Lent Noteboom Town Clerk 33 fly OF 1T� ti 9 TOWN OF ITHACA � �04$ 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No . 3 Town Clerk 1995 Annual Report Resolution No . 1 WHEREAS , thia Town of Ithaca Town Clerk has presented her 1995 Annual Report to the Town Board for their review and approval ; and WHEREAS , the Town Board has reviewed and accepted the said 1995 Annual Report; now therefore be it RESOLVED , that the Town Board of the Town of Ithaca does hereby accept and approve for permanent filing the 1995 Annual Report of the Town of Ithaca Town Clerk. MOVED : Supervisor Valentino SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye; Councilwoman Harrison , aye ; Councilwoman Grigorov , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously . DATED : January 8 , 1996 Joan Lent Noteboom , Town Clerk �1y OF 1P 9 TOWN OF ITHACA 2ml044- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No. 4 Town Justice' s 1995 Annual Reports Resolution No . 2 WHEREAS , Town Justice , Clarence Larkin and Town Justice , Raymond Bordoni have presented their 1995 Annual Reports to the Town Board as required by Town Law; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby accepts for filing by the Town Clerk the Annual Reports of Town Justice , Clarence Larkin and Town Justice , Raymond Bordoni for the year 1995 . MOVED : Councilman Klein SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. DATED : January 8 , 1996 Qeo'ev� n� Joan Lent Noteboom , Town Clerk �1y OF 1p a TOWN OF ITHACA 2miO4�- 126 EAST SENECA STREET , ITHACA , N . Y. 14850 OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 /8/96 Agenda Item No , 8 (a) Support for Dryden Trail Grant Application Resolution No . 3 WHEREAS , the Town of Dryden is applying for a grant to develop the Dryden Trail which would begin at the end of the East Ithaca Recreation way in the Town of Ithaca at Game Farm Road and follow the abandoned railroad bed to Route 13 in the Town of Dryden near Hall Woods Road ; and WHEREAS , the Dryden Trail is identified as part of a priority corridor in the draft Transportation Trail/Corridor Study, prepared by the Ithaca-Tompkins County Transportation Council , and as a proposed multi- use trail in Building Greenways for Tompkins County , prepared by the Tompkins County Greenway Coalition , and WHEREAS , thE: proposed Dryden Trail could be part of a countywide trail system which could serve as a major route for residents in the northeastern part of the county, and WHEREAS , the Dryden Trail would be consistent with the Town of Ithaca' s Comprehensive Plan ( September 1993 ) and Park and Open Space Plan ( 1984 Update) , now therefore be it RESOLVED , that the Town of Ithaca Town Board does hereby support the efforts of the Town of Dryden to develop the Dryden Trail . MOVED : Councilwoman Harrison SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Harrison , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. DATED : January 8 , 1996 Joan Lent Noteboom , Town Clerk OF 1 T� TOWN OF ITHACA 1 �� 126 EAST SENECA STREET, ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 /8/96 Agenda Items No . 9 (b) , 9 (d ) - 9 (g ) Consent Agenda Items Resolution No . 4(b) , 4 (d) - 4 (g ) BE IT RESOLVED , that the Town Board of the_ Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items 9 (b) , 9 (d ) - 9 (g) as presented . Items 9 (a) and 9© are removed from consideration . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. DATED : January, 8 , 1996 Ittz Joan Lent Noteboom , Town Clerk OF 1p F 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No . 9 (b) Town of Ithaca Warrants Resolution No . 4 (b) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS , said vouchers have been audited for payment by said Town Board ; now therefore be it RESOLVED , that the Ithaca Town Board hereby authorizes the payment of said vouchers . General Townwide Vouchers : No . 670- 681 , $ 10 , 397 . 91 - 1995 Budget; No . 1 -2, $64, 245 . 99 - 1996 Budget, General Outside Village Vouchers : No . 268-278 , $ 18 , 646 . 69 - 1995 Budget ; No . 1 , $ 120 . 00 - 1996 Budget , Highway Vouchers : No . 363- 374 , $ 16 , 686 . 30 - 1995 Budget . Water District Vouchers : No . 211 -224 , $70 , 824 . 63 - 1995 Budget . Sewer District Vouchers : No . 182- 190 , $978 . 38 - 1995 Budget. MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman )Nolff, aye . Motion carried unanimously. DATED : January 8 , 1996 ,v '12c�cr� Joan Lent Noteboom , Town Clerk OF 12* F 9 TOWN OF ITHACA 210�4- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No . 9 (d) Bolton Point Warrants Resolution No . 4 (d) WHEREAS , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS , said vouchers have been audited for payment by said Town Board ; now therefore be it RESOLVED , that the Town Board hereby authorizes the payment of said vouchers . Operating Fund Vouchers : No . 772-777 , $65 . 529 . 65 ; No . 778- 830 , $ 117 , 670600 . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . DATED : January 8 , 1996 •1qCW, Joan Lent Noteboom , Town Clerk OF 1 T� TOWN OF ITHACA 210�4- 126 EAST SENECA STREET , ITHACA , -N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 /8/96 Agenda Item No . 9 (e) Southern Cayuga Lake Intermunicipal Water Commission 1995 Budget Amendments Resolution No , 4 (e) BE IT RESOLVED , the Town Board of the Town of Ithaca hereby approves the following 1995 budget amendments for the Southern Cayuga Lake Intermunicipal Water Commission . From : Line # 1990 . 4 Contingency $263908 . 00 To : Line 8340 . 201 Distribution - Equipment $267908 . 00 From : 8330 . 419 Buildings & Grounds $25 , 000800 To : 8340 . 222 Maintenance , Town & Village Lines $25 , 000 . 00 From : 8330 . 402 Electricity - Plant $ 41000400 To : 8320 . 402 Electricity - Raw Water $ 4 , 000 . 00 From : 8330 . 402 Electricity - Plant $ 10 , 000 . 00 To : 8340 . 402 Electricity - D . Pumps $ 10 , 000 . 00 From : 83100101 Personal Service Admin . $500 . 00 To : 8320 . 101 Personal Services E& M $ 500 . 00 From : 8310. 101 Personal Service Adman . $6 , 100 . 00 To: 8330 . 101 Personal Services Prod . $6 , 100 . 00 MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye ; Councilman Conley , aye . Motion carried unanimously. DATED : January 8 , 1996 J'� c 'tf" Joan Lent Noteboom , Town Clerk OFlp TOWN OF ITHACA 2104� 126 EAST SENECA STREET, ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No , 9 (f) Official Delegate and Alternate Delegate NYS Association of Towns Annual Meeting Resolution No . 4 (f) WHEREAS , the NYS Association of Towns Annual Meeting will be held on February 18-21 , 1996 in New York City; and WHEREAS , the Town of Ithaca is a member in good standing with the NYS Association of Towns is eligible to have voting rights at the said meeting ; and WHEREAS , it is necessary for the Town Board to appoint an Official Delegate and Alternate Delegate who have voting rights on behalf of the Town of Ithaca at the said meeting ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca hereby appoints Catherine Valentino , Supervisor as the Official Delegate ; and Carolyn Grigorov, Councilwoman as Alternate Delegate on behalf of the Town of Ithaca at the NYS Association of Towns Annual Meeting . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. DATED : January B , 1996 Joan Lent Noteboom , Town Clerk �1y OF 1p _ 9 TOWN OF ITHAC_ A � 126 EAST SENECA STREET , ITHACA , N . Y . 14850 P� q TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-5035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No . 9 (g) Approval Appointment Temporary, Part-Time Planning Intern Resolution No . 4 (g ) WHEREAS , the Director of Planning has recognized the need for additional staff support for the Planning Department , to advance work in particular on the Environmental Atlas and GIS projects , and WHEREAS , Geraldine Tierney has been assessed as possessing the education and experience necessary for the successful conduct of these duties , and WHEREAS , sufficient funds have been budgeted in account 88020 . 110 Student Interns to fund such a temporary, part-time position form January 1996 through May 1996 , now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby authorize the appointment of Geraldine Tierney as temporary, part-time Planning Intern at an hourly salary of $ 10 . 00 , for up to 20 hours per week from January 9 , 1996 through May 17 , 1996 . Benefits are limited to the temporary , part-time status of this position . MOVED : Councilwoman Grigorov SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye ; Councilman Conley, aye . Motion carried unanimously. DATED : January 6 , 1996 Q.:!, -n x. » Joan Lent Noteboom , Town Clerk OF 1p F a TOWN OF ITHACA 126 EAST SENECA STREET, ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No. 10 Ratification of Supervisor = Committee Appointments Resolution No . 5 BE IT RESOLVED , the Town Board of the Town of Ithaca hereby ratifies the appointments of those individuals as listed to the various Town of Ithaca Committee's made by the Town Supervisor, Catherine Valentino : . TOWN OF ITHACA Town Supervisor 1996 Appointments Codes and Ordinances Committee : David Klein - Chair Carolyn Grigorov Mary Russell Eva Hoffman . . Herbert Finch Harry Ellsworth Staff Support: John C . Barney, Attorney for the Town Andrew Frost, Director of Building and Zoning Jonathan Kanter, Director of Planning Joan Lent Noteboom , Town Clerk (as needed ) Finance Committe ; Catherine Valentino - Chair Carolyn Grigorov Edward Conley Staff Support: Joan Lent Noteboom , Town Clerk/Director of Administrative Services Sally Alario , Assistant Budget Officer Personnel Committee : Catherine Valentino - Chair Edward Conley John P . Wolff Betty Poole Donald Tenkate Staff Support : Joan Lent Noteboom , Town Clerk/Director of Administrative Services Sherwin DiSanto , Human Resource Specialist j TB Mtg . 1 /8/96 Agenda No . 10 - Cont' d Page 2 , Planning Committer Carolyn Grigorov - Chair Mary Russell Ellen Z. Harrison Candace Cornell Conservation Board Chair Staff Support : Jonathan Kanter, Director of Planning Planning Department Public Works Committee : David Klein - Chair Catherine Valentino Edward Conley Staff Support: Fred Noteboom , Town Highway Superintendent Rich Schoch , Parks/Open Space Manager Daniel Walker, Director of Engineering Road/Street Names Sub-Committee : Edward Conley - Chair Fred Noteboom Jonathan Kanter Andrew Frost Interviewing Committee : David Klein John P . Wolff Staff Support: Sherwin DiSanto , Human Resource Specialist Mary Bryant , Administrative Assistant 175th Historical/A.nniversary Celebration Committee : Joan Lent Noteboom - Chair Catherine Valentino George Frantz. Edward Conley Staff Support: Joan Lent Noteboom , Town Clerk All 'Town Departments TB Mtg . 1 /8/96 Agenda No . 10 - Cont' d Page 3 , Television Franchise Committee : John P . Wolff Staff Support : Joan Lent Noteboom , Town Clerk Hugh Kent , Attorney for the Town Automated Data Processing Committee : Sally Alario , Chair Catherine Valentino Joan Lent Noteboom Gail Kroll Patricia Keller Michael Ocello JoAnn Cornish - Epps Metropolitan Planning Organization Policy Committee : Catherine Valentino Metropolitan Planning Committee : Jonathan Kanter Daniel Walker Staff Support : Planning Department Engineering Department Fred Noteboom , Highway Superintendent MOVED : Supervisor Valentino SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman 'Wolff , aye . Motion carried unanimously. DATED : January 8 , 1996 Joan Lent Noteboom , Town Clerk fly OF 1 r _ 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273--8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 /8/96 Agenda Item No. 11 1996 Town Board Appointments Resolution No , 6 BE IT RESOLVED , the Town Board of the Town of Ithaca hereby appoints the following individuals to serve on the Town of Ithaca Boards as listed , for the terms of office indicated : Conservation Board Phillip P . Zarriello - January 1 , 1996 - December 31 , 1997 Richard B . Fischer - January 1 , 1996 - December 31 , 1997 Jonathan Meigs - January 1 , 1996 - December 31 , 1997 Agriculture Committee : Christiann Dean - January 1 , 1996 - December 31 , 1997 Alan & Debbie Teeter - January 1 , 1996 - December 31 , 1997 Elsie McMillan - January 1 , 1996 - December 31 , 1997 Chair - Christiann Dean - January 1 , 1996 - December 31 , 1996 Vice Chair - Elsie McMillan - January 1 , 1996 - December 31 , 1996 Records Management Advisory Board : Catherine Valentino - January 1 , 1996 - December 31 , 1996 Carolyn Grigorov - January 1 , 1996 - December 31 , 1996 Joan Lent Noteboom - January 1 , 1996 - December 31 , 1996 Daniel Walker - January 1 , 1996 - December 31 , 1996 Mary Bryant - January 1 , 1996 - December 31 , 1996 Agenda No . 11 , 1 /8/96 Res , No . 6 , Page 2 . MOVED : Supervisor Valentino SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously. DATED : January 8 , 1996 2., Joan Lent Noteboom , Town Clerk OF 1p a TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No , 12 Arrangements for Town Legal Counsel Resolution No . 7 BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby agrees to confirm the arrangements discussed and presented for the appointment of the Attorney for the Town , for the year 1996 as per the attached letter of understanding as presented by John C . Barney, Esq . ; of the firm Barney, Grossman , Roth & Dubow. MOVED : Councilwoman Grigorov SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley, aye ; Councilwoman Flarrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously , DATED : January 8 , 1996 Joan ent Noteboom , Town Clerk f Agenda # 12 BARNEY, GROSSMAN , ROTH & DUBOW ATTORNEYS AT LAw SENECA BUILDING WEST SUITE 400 JOHN C. BARNEY 119 EAST SENECA STREET PETER G . GROSSMAN ITHACA, NEW YORK 14650 FACSIMILE NELSON E. ROTH DAVID A. DUeow (607) 273-6841 (607) 2728806 RAN DALL B. MARCUS ( NOT FOR SERVICE OF PAPERS) HUGH C. KENT January 3 , 1996 Honorable Catheriine Valentino Supervisor Town of Ithaca 126 East Seneca Street Ithaca, New York 14850 Re $ Arrangements for Town legal counsel for the year 1996 Dear Cathy: We are submitting this letter to you to outline the arrangements for legal services provided by our office as attorney for the Town. The terms are substantially the same as m my . last few letters to the Town Supervisor in prior years. The only change -is-. that the'. hourly rate for our associate will be increased from $95.00 to $ 100.00. In summary, the . arrangements that we have agreed to in the past and that we would propose to continue for 1996 are as follows. 1 . I agree to serve as Attorney for the Town for the year 1996 and such additional periods as the Town Board may wish, subject to termination at any time as set forth below. 2. Services would be on an " as needed" basis and as requested or directed by the Town from time to tune„ Until otherwise directed, the services would include , attendance at meetings of the Town Board, Town Planning Board, Town Zoning Board of Appeals; Town Codes and Ordinances Committee and Town Staff; advising Town governing.' bodies and individuals including the Town Supervisor, Planning Board Chair, Zoning •Board Chair, . and Codes and Ordinances Chair on legal matters; advising Town staff on - legal matters , . review of legal documents; preparation of requested local laws, agreements, resolutions, and other legal materials; representing the Town in litigated matters (when feasible, authorization for such representation January 3 , 1996 Page 2 will usually be sought from the Town Board before appearing for the Town, although occasionally emergency representation may occur after consultation with the Town Supervisor) , assisting Town bodies and staff in connection with legal matters relating to development proposals, environmental matters, etc . ; responding when appropriate to legal issues or questions posed by Town residents in relation to matters pending before ' a Town agency; and providing such other duties as general counsel to the Town as may be requested or directed. 3 . Where appropriate, matters might be delegated to other lawyers in my office when the expertise, economies, or time constraints make such delegation desirable from the Town's perspective. 4. Generally, the fees for the services would be calculated on an hourly basis. Occasionally, when we determine that perhaps more time was spent on a matter than might seem appropriate for the result obtained, the fee may be reduced. On rare occasions, and after consultation with the Town, when the time spent is not truly reflective of the value of the benefits obtained by the Town, we might request an upward adjustment for that particular matter. 5. For 1996, the hourly rate will be $ 125.00 for partners and $ 100.00 for associates. This represents approximately 15 % off of our normal hourly rates (for existing non-municipal clients our basic rates in :1996 are $ 150.00 per hour for partners and $ 115.00 per hour for associates new non-municipal clients may be charged higher rates) . If the Town chose to continue us for ensuing years, it would be our intention to bill at a similar 15% discount from normal hourly rates as then in effect, 6. The arrangements outlined in this letter may be ended at any time , by either party for any reason, or for no reason at all. One of the essential elements of a successful client-attorney relationship is mutual comfort with each other. If that does not . exist, the Town should. not have to wait until the end of a year to seek other counsel. Obviously, if a . change were being contemplated by either of us, we would hope that whoever is deciding , to: end the relationship would provide as much lead time as possible to the other . so appropriate : adjustments and transitions might occur, but lengthy advance notice is not a required precondition to severing the relationship. In the event of such severance, we would cooperate ° fully; in; transferring files and information to the counsel chosen by the Town and would, of course, expect ' to receive the agreed compensation up through the completion of the transition. If the arrangements stated above are consistent with the Town 's understanding, perhaps it would be wise to execute duplicate copies of this letter for our respective - files. A space for such action is provided below. If the arrangements do not represent your understanding, please let me know what is incorrect, and I will try and redraft this letter so that it meets with your approval. January 3 , 1996 Page 3 We appreciate very much the opportunity to work with you and to serve the interests of the Town. Ve 1 yours, The foregoing arrangements are acceptable. Dated : Catherine Valentino, Town Supervisor t �1y OF 1p F 9 TOWN OF ITHACA ' 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 /8/96 Agenda Item No . 13 Benefit Assessment Refund Resolution No . 8 WHEREAS , Robert Shaw was charged 2 . 2 units of sewer benefit and 2 . 2 units of water benefit on his 1996 tax bill for Town of Ithaca Tax Parcel No . 28 . - 1 - 1 ; and WHEREAS , water service and sewer service in not available to this parcel ; and WHEREAS , the landowner has requested a refund and the benefit assessments removed ; and WHEREAS , the Town Engineer has confirmed that an adjustment in benefit assessment for water and sewer be made ; now therefore be it RESOLVED , the Town Board hereby authorized a total refund of benefit charge in the amount of $3.56 . 40 , ($ 176 for water and $ 180 . 40 for sewer) to be paid to Robert Shaw, 1415 Mecklenburg Road , Ithaca , New York 14850 , after payment in full of the entire tax bill or payment of the first installment amount on the tax bill . MOVED : Councilman Klein SECONDED : Councilwoman Harrison Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye ; Councilman Conley, aye . Motion carried unanimously. DATED : January 8 , 1996 Joan Lent Noteboom , Town Clerk �zy OF 1P 9 TOWN OF ITHACA � �04}- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No , 14 Resolution Authorizing Engineer to Prepare Report on Chase Lane Lighting District Resolution No , 9 WHEREAS , the Town Board of the Town of Ithaca , Tompkins County, has received a request from a number of the residents of Chase Lane and LeGrande Court seeking to have street lighting installed ; and WHEREAS , the Town Board of the Town of Ithaca believes that such a street lighting district encompassing all of Chase Lane and LeGrande Court would be appropriate , the proposed boundaries of the district being more particularly described on Schedule A annexed hereto , . . NOW , THEREFORE BE IT RESOLVED , subject to permissive referendum , that the sum of One Hundred Dollars ( $ 100 . 00 ) is hereby appropriated to pay the cost of preparing a general map , plan and report for providing the lighting services in the above described portion of the Town of Ithaca , and be it further RESOLVED , that the Town Engineer of the Town of Ithaca , is hereby authorized and directed to prepare such map , plan and report within the limits of the amount appropriated therefore, and upon completion thereof to file the same in the Office of the Town Clerk of thEl Town of Ithaca , and be it further RESOLVED , that the Town Board hereby authorizes the Town Supervisor , Town Engineer, Town Planner, and Attorney for the Town , to take such steps and to execute such documents as may be necessary in order to prepare such map , plan and report ; and be it further RESOLVED , that the Town Clerk within ten days of the adoption of this resolution post and publish a notice and abstract or a copy of this resolution in the manner required by Town Law , Section 90 , specifying this resolution was adopted subject to a permissive referendum . Agenda No , 14 , 1 /8/96 Res , No , 9 Page 2 . MOVED : Councilman Klein SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye ; Councilman Conley, aye . Motion carried unanimously. DATED : January 8 , 1996 Joan Lent Noteboom , Town Clerk STATE OF NEW YORK) COUNTY OF TOMPKINS ) ss . : TOWN OF ITHACA I , Joan Lent Noteboom , Town Clerk of the Town of Ithaca, New York, do hereby certify that the foregoing resolution is a true and exact copy of a resolution duly adopted on the 8th day of January, 1996 , and that the same is a complete copy of the whole of such resolution . IN WITNESS WHEREOF , I have hereunto set my hand and the Corporate Seal of the Town of Ithaca , New York, this 9th day of January, 1996 . Town Clerk qty OF 1P 9 TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y OWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item No . 16 Resolution Authorizing Execution of Contract with the Southern Cayuga Lake Intermunicipal Water Commission Relating to the Installation of Master Meters Resolution No . 10 WHEREAS , a plan for the installation of master meters on the Southern Cayuga Lake Intermunicipal Water Commission ( SCLIWC ) water system has been proposed ; and WHEREAS , the Town of Ithaca (Town ) has considered said plan and acknowledges its cost responsibilities as described in the proposed "Transmission Main Master Agreement" dated 12/7/95 ; and WHEREAS , SCLIWC proposes to provide bidding and construction management services for the Town of Ithaca and other municipalities in connection with this project ; and WHEREAS , the Town may authorize the Town to sign contracts on the Town ' s behalf and on behalf of the other SCLIWC member municipalities particularly when , as is the case in the Transmission Main Master Meter Project , time is of the essence and further review of the project by the Town of Ithaca after bids are received and found to be within the engineer' s estimate would add no value to the project ; now therefore be it RESOLVED , that the Town of Ithaca hereby agrees to the terms of the "Transmission Main Master Meter Agreement" dated 12/7/95 with such changes or modifications therein as the Town Supervisor, with the advice of the Town Engineer and Attorney for the Town , may approve (including a change by which the Town of Ithaca rather than SCLIWC becomes the contracting party on behalf of all the member municipalities of SCLIWC ) and grants authority to the Town to enter into a contract to construct the Town ' s share of site improvements ( including structures) to the existing transmission Main connections to the Christopher Circle and Sheldon Road tank distribution systems , and the entire site improvements ( including structures) to the existing transmission main connections to the Sapsucker Woods Road , Pine Tree Road , and Danby Road tank distribution systems including the installation of master meters with the lowest responsible bidder for an amount not to exceed $ 82 , 935 . 00 . Agenda No . 16 , 118/96 Res . No , 10 Page 2 . MOVED : Councilman Conley SECONDED : Councilman Wolff Supervisor Valentino , aye ; Councilwoman Grigorov, aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye; Councilman Conley, aye . Motion carried unanimously. DATED : January 8 , 1996 L-+ �- Joan Lent Noteboom , Town Clerk OF I p 9 TOWN OF ITHACA 126 EAST SENECA STREET , ITHACA, N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Additional No . 1 Agreement for the Expenditures of Highway Monies Resolution No . 11 WHEREAS , pursuant to the provisions of Section 284 of the Highway Law the Town Board is required to enter, into an agreement with the Highway Superintendent outlining the expense of monies levied and collected in the Town for the repair and improvement of highways , and for monies received from the State of New York for State Aid for the repair and improvements of highways ; and WHEREAS , thE? Town of Ithaca Highway Superintendent and the Public Works Committee have scheduled and defined the general repairs and road improvements to be completed with these funds in 1996 ; and WHEREAS , thE� Town Board of the Town of Ithaca wishes to comply with Town Law and the requirements of the State of New York ; now therefore be it RESOLVED , that the Town Board does hereby approve and adopt the attached "Agreement for the Expenditure of Highway Monies" , for the year 1996 , including the schedule and definition of the general repairs and permanent improvements to be completed as prepared by the Highway Superintendent and the Public Works Committee . MOVED : Councilman Klein SECONDED : Councilman Conley Supervisor Valentino , aye ; Councilwoman Grigorov , aye ; Councilman Klein , aye ; Councilwoman Harrison , aye ; Councilwoman Russell , aye ; Councilman Wolff, aye ; Councilman Conley, aye . Motion carried unanimously . DATED : January 8 , 1996 Joan Lent oteboom , Town Clerk Agenda Item : Addition 1 AGREEMENT FOR THE EXPENDITURE OF . HIGHWAY MONIES AGREEMENT between the Town Highway Superintendent of the Town of Ithaca , Tompkins County , New York and the - undersigned members of the Town Board . Pursuant to the provisions of Section 284 of the Highway Law , we agree that moneys levied. and collected in the Town for the repair and improvement of highways , and received from the State for State Aid for the repair and improvement of highways , shall be expended as follows : 16 GENERAL REPAIRS . The sum of $ 88 , 000 shall be set aside to be expended for primary work and general repairs upon 7 . 2 miles of town highways , including sluices , culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof . 2 . PERMANENT IMPROVEMENTS . The following sums of $ 226 , 000 shall be set aside to be expended for the permanent improvement of town highways upon 1 . 48 miles of Town Highway , including paving , guide rails , etc . ( a ) On Simsbury Drive , commencing at Brandywine Drive and leading to the Cayuga Heights Village line , a distance of . 25 miles , there shall be expended not over the sum of $ 31 , 650 ; ( b ) On Brandywine Drive , commencing at Christopher Lane and leading to Winthrop Drive , a distance of . 13 miles , there shall be expended not over the sum of $ 116 , 500 ; ( c ) On Sandra Place , commencing at Winthrop Drive and leading . to Burleigh Drive , a distance of . 07 miles , there shall be expended not over the sum of $ 8 , 850 ; ( d ) On Winthrop Drive , commencing at Warren Road and leading to Cayuga Heights Village line , a distance of . 66 miles , there shall be expended not over the sum of $ 84 , 000 , ( e ) On Chase Lane , commencing at E . King Road and leading to the end , a distance of . 37 miles , there shall be expended not over the sum of $ 47 , 000 ; ( f ) On Judd Falls Road off from Route 366 and leading to Tower Road , a distance of 300 feet , there shall be expended not over the sum of $ 4 , 500 for guide rail . Executed in duplicate this 8th day of January , 1996 . lJ � Su ervisor ^ Yoiincilperson Codi4il er Co c i7i p e r s o Councilperson VCouncilperson Counc Councilperson it � 4, , aowez tF own Highway Superintendent NOTE : This Agreement should be signed in duplicate by a majority of the members of the Town Board and by the Town Superintendent . One copy must be filed in the Town. Clerk ' s office and one in the County Superintendent ' s office . THIS FORM. NO LONGER HAS TO BE SIGNED BY THE COUNTY SUPERINTENDENT ( 1994 ) . COPIES DO NOT HAVE TO BE FILED IN ALBANY . OFlp a TOWN OF ITHACA 21o44- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item Additional No . 2 Authorization to Hold Public Hearings 1996 Small Cities Community Development Block Grant Application Resolution No . 12 WHEREAS , the Town Board has expressed an interest in having Tompkins County prepare a Small Cities Community Development Block Grant (CDBG ) application of behalf of the Town of Ithaca , and WHEREAS , while the County signs all relevant paperwork regarding the application , the Town is required to hold public hearings to meet the HUD public participation process involved in applying for CDBG funds , now therefore be it RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes two public hearings to be scheduled , the first on February 12 , 1996 , at 6 : 45 p . m . at the Town Hall , 126 East Seneca Street , Ithaca , NY 14850 , and the second at a date to be determined , and be it further RESOLVED , that the Town Clerk is hereby authorized and directed to advertise these hearings in the official newspaper of the Town . MOVED : Councilwoman Harrison SECONDED : Councilwoman Russell Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . DATED : January 8 , 1996 0"'�' Lzi� Joan Lent Noteboom , Town Clerk OF 171 a TOWN OF ITHACA 21o¢�- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 � Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273-1704 Town Board Meeting 1 /8/96 Agenda Additional Item No . 4 (a) Water and Sewer Changes Resolution No . 13 Whereas , it was necessary to make changes to the water and sewer benefit units after the figures were turned over to the County, and Whereas , these changes will make it necessary to amend our 1996 adopted budget to conform with County figures , therefore be it Resolved , that the Town Board of the Town of Ithaca does hereby approve and authorize the following budget amendments : Water Fund Increase Appropriated Fund Balance $7 , 712 . 00 Decrease F1032 Water Benefit Charges $7 , 712 . 00 Sewer Fund Increase G1030 Sewer Benefit Charges $ 19 , 484 . 88 Increase G8120 . 480 Line Maint $67483 . 88 Decrease Appropriated Fund Balance $ 13 , 001000 Moved : Supervisor Valentino Seconded : Councilman Wolff Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman Wolff, aye . Motion carried unanimously . Dated : January 8 , 1996 Lj Joan Lent Noteboom , Town Clerk fly OF 1p a TOWN OF ITHACA 1 126 EAST SENECA STREET , ITHACA , N . Y . 14850 Y TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Additional Item No . 4 (b) Budget Spreadsheet Resolution No . 14 Whereas , there was a program problem in the budget spreadsheet in that some appropriation figures did not add properly to the totals , and Whereas , there is a need to appropriate fund balance to correct the budget figures , therefore be it Resolved , that the Town Board of the Town of Ithaca does hereby approve and authorize the following increases to appropriated fund balances : General Fund Townwide $25 , 790 . 00 ; General Fund Outside Village $ 1 , 000 . 00 ; Water Fund $ 50 , 000 . 00 ; Sewer Fund $5 , 397 . 00 . Moved : Supervisor Valentino Seconded : Councilman Klein Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov , aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously. Dated : January 8 , 1996 Joan Lent Noteboom , Town Clerk 1 fly OF 1p a TOWN OF ITHACA 126 EAST SENECA STREET, ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Board Meeting 1 /8/96 Agenda Item Additional No , 5 Authorization to Issue Corrected Tax Bills Resolution No . 15 WHEREAS , the Deputy Receiver of Taxes has determined delinquent charges in the amount of $524 . 17 were inadvertently added to the Town and County Tax Bill No , 1437 , Tax Parcel No . 25 . -2-32 . 1 instead of being added to Tax Bill No . 1438 , Tax Parcel No . 25 . -2- 32 . 2 ; and WHEREAS , RE,al Property Tax Law allows the Receiver of Taxes to issue a corrected tax bill under circumstances as described upon authorization by the Town Board ; now therefore be it RESOLVED , the Town Board of the Town of Ithaca does hereby authorize and direct the Receiver of Taxes to issue corrected tax bills to the owners of the said tax parcels . MOVED : Councilman Conley SECONDED : Councilman Klein Supervisor Valentino , aye ; Councilman Klein , aye ; Councilman Conley , aye ; Councilwoman Harrison , aye ; Councilwoman Grigorov, aye ; Councilwoman Russell , aye ; Councilman Wolff , aye . Motion carried unanimously. DATED : January 8 , 1996 Joan Lent Noteboom , Town Clerk �ZyOFIT�- F a TOWN OF ITHACA �. 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 TOWN BOARD MEETING January 8 , 1996 5 : 30 p. m . AGENDA 1 . Call to Order . 2 . Pledge of Allegiance . 3 , 1995 Year End Reports of Town Officials : a. Town Supervisor . b . Director of Engineering . c . Town Highway Superintendent . d . Director of Planning . e . Director of Building and Zoning . f. Town Clerk/ Director of Administrative Services . g . Assistant Budget Officer. h . Attorney for the Town . 4 . Consider acceptance of 1995 Town Justice Annual Reports , 5 . 6 : 15 p . m . - PERSONS TO BE HEARD . 6 . 6 : 30 p . m . - PRESENTATION : Jeffrey Farmer, Sprague Insurance . 7 . 6 : 45 p . m . - PRESENTATION : Northeast Community Watch to Tompkins County Sheriff' s Department . S . Review of Correspondence : a . James F . Schug , Supervisor Town of Dryden - Dryden Trail . b . Joseph D . Zilvinskis , NYS Division of Housing & Community Renewal . TB Mtg . Agenda - 1 /8/96 Page 2 . 9 . Consider resolution approving and/or authorizing the following : a . Town Board Minutes - 12/ 11 /95 , 12/29/95 . b . TOWN OF ITHACA WARRANTS . c. Town of Ithaca 1995 Year End Budget Amendments . d . BOLTON POINT WARRANTS . e. Bolton Point 1995 Year End Budget Amendments . f. Designation of Official Delegate/Alternate Delegate to the Association of Towns - Annual Meeting . g . Appointment Planning Intern . 10 . Consider ratification of appointments by the Town Supervisor. 11 . Consider 1996 Town Board Appointments , 12 . Consider appointment of the Attorney for the Town for 1996 . 13 . Consider water and sewer benefit assessment refund . 14 . Consider Chase Lane Lighting District order referring matter to Town Engineer. 15 , Consider Custodial Agreement with M &T Bank. 16 , Consider Transmission Master Meter Agreement with SCLIWC . 17 . Solici [ recommendations for Newsletter . 18 . Consider ADJOURNMENT . ADDITIONAL 1 . Consider agreement for the expenditures of highway monies . 2 . Set public hearing date ( s ) to consider 1996 Small Cities Community Development Bloci< Grant application . 3 . Consider extension of due date for water billing . 4 . Consider EXECUTIVE SESSION . 5 . Consider authorization to issue corrected tax bills . Agenda Item 3c Highway Superintendent ' s Monthly Board Report , December 1995 Town Board Meeting , January 8 , 1996 During December the Highway/ Parks crews continued , as time permitted , 1E! af collection and storm clean up . This took 179 hours of time . Due to the weather , this operation has pretty much come to a halt for now . The regular leaf and brush pick - up in April will get any remaining leaves and brush . As I sit here writing this report the snow is falling again . We have had a very busy winter season thus far - - and it doesn ' t look like it ' s going to ease up much . We have spent 622 regular hours and 486 . 5 overtime hours ( total 1 , 108 . 5 ) of time on snow removal . We ' ve used at. least 475 tons of salt in December , also . The South Hill and West Hill Fire Stations have been salted 10 times and plowed 4 timE: s . Along with all the snow removal , there have been a lot of repairs to the trucks , among other repairs . We have worked 115 . 5 regular hours of timEi and 8 . 5 hours of overtime on machinery repairs etc . The crews did manage to complete a few road work projects , in between snow removal operations . These projects include patching roads , replacing / repairing signs , working on the Annex building , and replacing pipes at the intersection of Salem and Sycamore Drives . These projects took 481 . 5 hours of time . January Prol E ! cts 1 , Snow Removal ! ! ? ? ! ! 2 , Holiday Tree pick - up . 3 . Brush Removal , 4 , Mailbox Repairs . ghk Agenda Item 3c Park and Open Space Manager ' s Report , December 1995 Town of Ithaca Board Meeting , January 8 , 1996 10 Snow re #:noval for bikeways , trails , and sidewalks required 97 hours in December . An additional 89 hours were worked by Parks staff in Highway snow removal . 2 . Parks :staff worked 32 hours on curbside leaf and brush collection getting whatever material was not buried by the early snowfalls . We anticipate heavier than normal amounts of yard waste to be collected during our spring pick - up in April . 3 . Clean uo from the damaging snowstorm in November required 52 hours . Every trail , bikeway , and park site had some tree damage which had to be dealt with . 4 . Renovations to the new barn annex continued as time allowed . Work was concentrated on framing out the heated woodshop area , installing windows and - doors and getting the space ready for our contractor to blow in insulation . Parks staff spent 85 hours on the project during December . 5 . Various routine maintenance and repair tasks completed our work effort , totalling 248 hours . January 1996 Parks Proiects 1 . Assist in curbside collection of Christmas Trees starting January 17 , 1996 , 2 . Continue snow removal from parks and assist Highway crews during :regular and overtime hours . 3 . Continue renovations at new woodshop . 4 . Jerry and Tim will be attending Cornell ' s Turfgrass Short Course January 8 - 19 , 1996 . 5 . Construct additional bluebird nesting boxes and begin new program to build boxes for other species , such as sparrow hawks and owls . ghk Agenda # 3 'Town Engineer ' s Report for 1 / 8 / 96 Town Board Meeting DEVELOPMENT REVIEW The Engineering Staff has been reviewing ccmpliance on the following projects that have receive : Planning Board approval and are under construction : Saponi Meadows Subdivision , Seven Mile Drive No construction activity in December . Sanctuary Woods Subdivision , Sapsucker Woods Road Improvements have been completed and accepted by the Town Board . Town will have maintenance and operation responsi i lity when deed for road has been transferred to Town and filed with County Clerk . EARTH FILL PE ::NIITS An earth fill permit for a site on Five Mile Drive with the potential source of fill being the Rte . 96 Project has been issued . Construction of the stabilized entrance has been comp1etedl and approximately 500 cy of fill has been placed in the first phase fill area . Sediment control fencing has been installed around the fill area . WATER PROJECTS: The Town Engineering staff is continuing to work with the Bolton Point staff to implement the master metering program for connections to the water transmission main . The plans and specifications have been completed and the contract documents for all of the master metering locations are being assembled . The Town :Board will be considering approval of the project at the January 8 , 1996 Meeting . After approval , the Town Engineering staff will assist the Bolton Point staff in construction administration . The commission approved the project and authorized advertisement for bids after approval by the municipal boards . The Town Engineer is working with the Bolton Point staff to develop the design for a new transmission water storage tank at Burdick Hill Road . This additional tank is an element of the SCLIWC capital plan and will provide needed additional storage which will allow for energy savings due to off peak pumping , sufficient reserve storage , and maintenance on the existing steel tank . The cost of the improvement will be covered by existing fund balance and will not require borrowing . FORM NO. 1002 •N �ena0. 3-F . TOWN CLERK'S• MONTHLY REPORT WILLIAMSON LAW aoox co., yICTON. my 14564 TOWN 01= ITHACA NEW YORK (Month) DECEMBER 19 95 TO THE SUPERVISOR: Pursuant to Section 27, Subd. 1 , of the Town Law, I hereby make the following statement of all fees and moneys received by me in connection with my office, during the month above stated, excepting only such fees and moneys the application and payment of which are otherwise provided for by law: LICENSE CATEGORY NUMBER OF LICENSES SOLD OR ISSUED COMMISSION COMMISSION TOTAL USED SENIOR (65 . / Military Disability) FISHING _ SEASON HUNTING (Small Game) BIG GAME (Dear and Bear) TRAPPING BOWHUNTING (Big Game License Required) - MUZZLELOADING (Big Game License Required) 1100 SPORTSMAN FISHING - 7 DAY JUNIOR TRAPPING (Under 16 yrs.) SPECIAL SECOND DEER PERMIT (See Big Game Guide) TURKEY PERMIT (Available at DEC offices only) NON-RESIDENT FISHING - SEASON NON-RESIDENT HUNTING - SEASON (Small Game) NON-RESIDENT BIG GAME (Deer ONLY) NON-RESIDENT FISF;ING • 5 DAY NON-RESIDENT HUNTING - 5 DAY NON-RESIDENT MUZZLELOADING NON-RESIDENT BOWHUNTING NON-RESIDENT BEAR TAG NON-RESIDENT COMBINATION NON-RESIDENT TURKEY PERMIT (Avail AI OEC oucas mryr JUNIOR ARCHERY (14. 15 Years) LOST LICENSE ($5.00 Per Stamp Lost) JUNIOR HUNTING ( 17-15 Years) S ADD - TOTAL COMMISSIONS C* S 1 . 00 4 Marriage Licenses No. 71 to No. 74 @ $8 . 75 $ 35 . 00 Marriage Certificates @ 8 Marriage Transcripts @ 10� 80 . 00 A 1255 TOTAI. TOWN CLERK FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 116 . 00 A 1010 — 1090 REAL PROPERTY TAXES S INTEREST and PENALTIES $ A 2001 PARK and RECREATION CHARGES A 2110 ZONING FEES $ A 2115 PLANNING FEES $ A 2530 GAMES OF CHANCE TOWN SHARE . . . . . . . LICENSES FEE $ TOTAL A 2540 BINGO TOWN SHARE . . . . . . . . . . . . . . . . . . . . . LICENSES FEE $ TOTAL A 2544 q7 DOG LICENSE - X/t2=Qp1£dXE9M 3191408 -11 rn I191 504K 2 $ 7 . 00 194 . 00 2_ DOG LICENSE - MUWA44bYAYdc2SIRtY4XoY&416b R8962435 -B to 88962462 -F $ 2 . 00 58 . 00 2 Purebred - R85HBAMEXXX 2 $ 2 . 00 4 . 00 A 2545 OTHER LICENSES Tax Searrhes 1 2 55 . 00 5 . 00 A2555 BUILDING PERMITS Znnina Orrdinanre 8 0 $8 . 50 68 . 00 A 2590 OTHEFI PERMITS rnni pg And Mi gr _ 49 - 15 A 2655 MINOR SALES Enumern t ion-199 $ 1 on 1 78 _ 00 A 2770 OTHER UNCLASSIFIED REVENUES TOTAL TOWN REVENUES TO SUPERVISOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 615 . 15 Amount paid to SUPERVISOR for Games of Chance Licenses Amount paid to SUPERVISOR for State Share of Bingo Licenses - Amount paid to D.E.C. fcr Conservation Licenses 10 . 00 Amount paid to COUNTY TREASURER for Dog Licenses 218 . 55 Amount paid to STATE HEALTH DEPARTMENT for Marriage Licenses 45 . 00 Amount paid to for Lottery Tickets Amount paid to State for Sales Tax on Sale of Dogs SPCA Contract 648 . 45 Received Payment of these amounts: TOTAL DISBURSED . . . . . . . . . . . . . . . . $ i537 . 15 January 3 , 19 96 Supervisor STATE OF NEW YORK , COUNTY OF TOMPKItTS , TOWN OF ITHACA Joan Lent Noteboom , being duly sworn, says that She Is the Clerk of the Town of Ithaca that the foregoing is a full and true statement of all Fees and Moneys received by h e during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by taw. Subscribed and Sworn to before me this 111 �r�.,�,� Town Clerk . .-. day of 19 / Notary Public Prepare in nupllcale. Remit original to Supervisor, retain copy for Clork7 record. -1 C TOWN OF ITHACA REPORT OF BUILDING PERMITS ISSUED FOR THE MONTH OF DECEMBER 1995 YEAR TO JATr TYPE OF PEPUvff YL�R # OF PERMITS AMOUNT # AMOUINT SINGLE FAMILY ATTACHED 1945 0 0 it 0 RESIDENCES 1994 0 0 0 0 SINGLE FAMILY DETACHED 199510 U 18 2. 143,8..+3 RESIDENCES 1944 11 100,( t)tl 1 19 13315W 1995 0 0 ) 3 -469:100 TWO FAMILY RESIDENCES 1994 0 0 . 6 994,400 199513 _2,100 15 326,595 RENOVATIONS 1994 12 21,800 ) Zl 358,921 199510 0 5 677364 CONVERSIONS OF USE 1993 10 0 6 196,850 1995 i 0 0 12 277,150 ADDITIONS TO FOOTPRIN7P _� 1994 10 _ 0 21 480,090 199510 0 0 0 V- ULMLE RESIDENCES 19cf4 t� 0 0 . 0 0 1995 0 0 15 977.414 BUSINESS 190411 83,500 17 1,407,919 199510 0 0 0 AGRICULTURAL 1994 i0 0 1 25.000 1995 i 0 0 c) 0 WDUSTRL3L. 1994 10 0 0 0 1995 1 IC renovate bathrooms (Terrace #3) 92,576 10 114357504 EDUCATIONAL 1994 1 4,295 10 318137805 MISCELLANEOUS 1 Replace wood stove 25 1 Demolish and replace deck 15,000 1 Detached garage and dog kennels 53,000 1 Pump house 12,000 1995 4 801025 63 596,369 CONSTRUCTION 1994 1 19407 36 2649348 TOTAL NUMBER OF 1995 8 194,701 142 602937229 PERMITS ISSUED 199417 211,002 137 9.8787433 TOTAL FEES 1995 8 610 142 137625 RECEIVED 1994 7 625 137 17,520 Date Prepared. January 2, 1995 Daai L. Holford Building, Zoning Department Secretary n — 3 — TOTAL FIELD VISITS THIS MONTH — 56 Uniform Building Code — 32 Local Law and Zoning Inspections — 11 Fire Safety — 7 ( 1 apartment [3 units], i business, 1 restaurant, 2 public assembly, 1 school, 1 church) Fire Safety ReinTections — 4 (2 apartment buildings. 1 restaurant, 1 public assemble ) Fire Occurrences — 2 ( 1 hospital trash, 1 wood stove ) Fire Occurrence Reinspections — 0 TOTAL FIELD VISITS YEAR TO DATE, 1995 — 953 TOTAL FIELD VISITS YEAR TO DATE 1994 — 1088 TOTAL SIGN PERMITS THIS MONTH — 0 TOTAL SIGN PERMIT:i YEAR TO DATE, 1995 — 13 TOTAL SIGN PERMITS YEAR TO DATE , 1994 — 13 ZONING BOARD OF APPEALS 11VEETING — 4 N-EW CASES — AGENDA ATTACHED agenda item # 3g ASSISTANT BUDGET OFFICER REPORT FOR THE MONTH OF DECEMBER 1995 During the month of December much of our time was spent preparing for the year end process . We have been reviewing accounts for accuracy , making sure contracts have been fulfilled , researching outstanding purchase orders , reviewing reports and statistics and more . Jackie has been gathering information for accruing receivables and liabilities . Time was spent with JoAnn working on the refundable review fees spread sheets . Getting this information up to date , accurate , and ship shape was an enormous challenge . JoAnn and I have worked well together and made remarkable progress . The Mortgage Tax revenue for the second half of 1995 was $ 69 , 643 . 54 . This leaves us under budget in that line item over $ 28 , 000 . 00 . The ADF, Committee did not meet in December . We will resume meeting in 1996 to continue to upgrade our hardware and perfect our back up program . During the year we hope to increase our knowledge of windows and networking in order to make a recommendation to the Board late in the year . Respectfully submitted , Sally E . Ala. rio Asst , Budget Officer i ASSISTANT BUDGET OFFICER 1995 ANNUAL REPORT In 1995 revenues were down slightly due mainly to a drop in the Mortgage Tax . I spent a great deal of time throughout the year managing the budget and keeping a close eye ( and purse string ) on Town funds . My efforts were successful ; we were able to target our funds on necessary projects as well as day to day needs and still have healthy fund balances at year end . I have been working with Computel , a utilities auditing firm . They have spent months researching our telephone , electric , water , and telemetering services and looking for ways to save us money . They have recommended some changes to our electric service . They have discovered errors in tariffs and rate charges . So far they have saved the Town almost $ 40 , 000 . 00 . They hope to conclude their study shortly and I will be presenting a more detailed report in the months to come . Our interest income on investments has risen significantly this year . I: have been doing some wise investing of Town monies in higher yielding Repurchase Agreements and working on a more detailed cash flow analysis . There is still a need to watch our investments and continually change our strategies to keep up with the new banking laws and our changing economy . Some research has been done into electronic banking services . Electronic Funds Transfer ( EFT ) and electronic bill payment plans would be very helpful to the Town . While no decisions have been made it will be wise to keep in touch with the bank representatives . Their programs are constantly improving and the services they offer could greatly lighten work loads . Working with our independent auditors , I have put into action a plan for auditing our Justices . Our independent auditors have audited Judge Wallenbeck ' s and Judge Larkin ' s records through June of this year . They will return in early 1996 to complete the audit through December 1995 , In 1996 I will audit the Justices ' records annually with the independent auditors returning every third year or when a Justice leaves office . I am hoping this is the first step of an internal auditing plan . Although they have not been put into action yet , a five - year budget and five - year capital plan have been developed . These plans will make it easier for us to see into the future to cultivate budgets and projects with low impact on the taxpayers . I would like to continue to work on these plans and hopefully have them up and running by mid 1996 . Jackie White completed the basic Municipal Accounting course offered by NYS Audit and Control and attended classes on networking . She has come a long way this year understanding i i municipal accounting and how our funds function . Jackie has taken on several additional tasks this year including bond payments , Cornell sewer billing , Forest Home water billing , lighting bills , etc . This will be Jackie ' s second year end closing with the Town of Ithaca . Her growth in understanding accruals and encumbrances will allow her to provide more assistance in closing the books for the fiscal year . In addition to his regular duties , George Eberhardt has been working on our fixed assets throughout the year , He has established a data base program with all the pertinent data which is continually updated during the year . In 1996 we have budgeted for a fixed asset software program . This will be an immense help in providing information on inventory , depreciation , replacement plans and much more . I am hoping that George ' s duties will be expanding in this area . George and I have been working together to improve his purchasing skills . He is getting familiar with our stock of supplies on hand and the fluxuation of it usage . George searches catalogs for best prices , best quality , and best deals on our office supplies . He is improving his understanding of technical terms such as those needed in ordering supplies for Highway and Water and Sewer departments . In the future I would like George to hone his purchasing skills and perhaps develop an inventory of office supplies to help eliminate shrinkage . The Automatic Data Processing ( ADP ) Committee has had a busy year . We worked to replace as many of the old 236 computers as possible . We researched , recommended , purchased and licensed standardized word processing and spreadsheet software for all computers . Elimination of unlicensed programs is in the works . There was a virus that infected all our machines . Mike quickly " cured " them with Norton Anti - virus programs . We have initiated a backup program that will be uniform throughout the offices and help eliminate lost data . The Committee has begun to educate ourselves in windows and networking . Members went to Bolton Point to see ( and admire ) the Windows for Workgroups used there . Larry Parlett is an expert in this field and graciously explained how to set up a system and how it works . In 1996 the Committee would like to be able to make an recommendation to the Board on our system needs . Respectfully submitted '/ Sally E . Alario Assistant Budget Officer TOWN OF ITHACA COURT CLARENCE LARKIN , JUSTICE 126 E SENECA STREET , ITHACA , NY 14850 January 4 , 1996 RE : YEARLY REPORT TOWN OF ITHACA COURT CLARENCE LARKIN , JUSTICE Activity for my portion of the Town of Ithaca Court for 1995 is as follows : Number of cases closed : 2090 Number of cases open : 232 Arraignments for other Courts : 36 Total cases : 2358 FINES AND FEES Criminal , Motor Vehicle $ 99 , 758 . 00 Surcharges 35 , 375 . 00 Civil 205 . 00 Dogs , Bail Poundage 662900 Sent to State Comptroller : $ 136 , 000 . 00 Additional Activities , without numbers Arrest Warrants issued ; Search Warrants issued ; Orders of Protection issued ; Conditional Discharges given ; Probation given ; Jail terms given ; Bench Trials and Jury Trials held ; Motion Hearings ; Felony Hearings ; Dismissals ; Weddings Respectfully , CLARENCE LARKIN Town Justic ? TOWN Or ITHACA Agenda # � TOWN COURT 121 E. COURT STREET ITHACA, NEW YORK 14850 CLARENCE LARKIN COURT SESSIONS - 7 :00 PM RAYMOND BORDONI Town Justice Tuesday & Wednesday Town Justice January 7 , 1996 YEARLY REPORT Activity for Raymond Bordoni's Town of Ithaca Court for 1995 (August through December) Number of cases closed : 334 Number of cases open : 304 Arraignments for other courts : 000 Total cases : . 638 Fines and Fees Criminal , Motor Vehicle , Dogs $ 10 , 033 .40 Surcharges $ 31950400 Civil , (Cert. of Dispo . , Bail Poundage Small Claims Filing Fees) $ 91000 Sent to State Comptroller. $ 14 ,074940 Additional activities , without numbers Arraignments held Conditional Discharges given Orders of (Protection issued Arrest Warrants issued Dismissals granted Bench Trials conducted Probation given Certificates of Disposition issued Bail Monies returned Small Claims Court Trials conducted Former cases researched Respectfully submitted , p " 1 RAYMOND BORDONI Town Justice €. m B Ln m e-i - m 00 E- qV I W Ln Ei Z. 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U3 Q M € r-i r N U) r-4 m .-a N ! � � 0 > ° O = C' r-1 cc to g q* ,••4 s [ H = z it v zi 4 r =_ € a o :1 E ca .+ d' Ln M r ri to i -i '•. g: O _ to _ N a t W _ it O u) � _ H O, at r1 N ri r-1 d� U3 a i E� Ul r i CO m ra m = tD W H Cfl u ; Ql N ! ) +1 Cf3 M i--1 'C3 O U 2 € O r N : €co R U C O +1 al )a N x Ur1 I _ i r, .- 4 C N ? . t Ln O i 01 _ . +J x O x H q to M r t a tw. T A N qt' N co M t9 N O . 1 OI tD N m M •H N N t7 € ee ri � ra ; M 9 i 03 OJ � C H = OC M Q C] T = r H z G 04 oo w In ezr � R'a � i C i rt m W ! H X = 0 O cn € U W * z € € F O € U Z H W H J = s �� C al 7w F € G F W i s I H r—I w G1 4 H r-i 4j u 0 DO) u a z >" m asp Cs: + ) Gl O d) N C C C z t FJ4 W - C" W L4 S4 Ul r'i :5 >+ 4•1 Ul H S H W O U (v U C - + C ul >. Ul H Ul Ll LA U O p ? H ° Z a a 1995 YEAR -TO - DATE FEES COLLECTED BY THE BUI14DING/ZONING DEPARTNCENT MONTH BUILDING ZONING SIGNS FIRE. BUILDING CERTIFICATES FOUNDATION OPERATING TOTALS PERMITS ! OARD OF SAFETY PERMIT OF PERMITS PERMITS APPEALS _XTENSiONS OCCUPANCY JAN 1,330.00 340.00 0.00 25.001 30.00 150.00 0.00 0.00 1 .875.00 FEB 545.001 440.00 1 0.00 81.00 0.00 50.00 o.vol 0.00 1. 116.00 IM1R rM.00 420.00 468.70 104.00 0.00 125.00 50.00 50.00 1.937.70 APR 950.00 330.00 3350 144.00 25.00 100.00 50.00 0.00 1.642 50 MAY 840.00 480.00 0.00 131.00 75.00 0.00 0.00 50.00 1.576.00 JUN 885.00 280.00 1 0.00 191.001 50.00 525.00 0.00 0.00 1,921.00 JUL 2. 735.00 360.00 25.99 124.00 0.00 125.00 0.00 0.0011 3.00999 AUG 1,485.00 80.001 0.00 81.00 50.00 50.00 0.00 0.001 1.746.00 SEP 2.100.00 280.00 0.00 75.00 0.001 0.00 0.00 0.001 2.455.00 OCT 310.00 240.00 56.00 0.00 25.00 16250 0.00 ` 0.001 79350 NOV 1375.00 360.00 I 2L.00 25.00 I 75.00 50.00 0.00 150.00 2, 197.00 DEC 610.00 340-001 0.00 218.75 50.00 0.001 0.00 71300.00 758.75 �I S 13.625.00 I 3,960.001 796.19 1.189.751 380.00 1.337.50 1 100.001 7.650.00 21X7,8.44 1994 TOTALS MONTH BUILDING ZONING SIGNS FIRE BUILDING CERTIFICATES OUNDATION rPEG TOTALS PERMITS OARD OF SAFETY PEMIT OF PERMITS MITS APPEALS NSIONS OCCUPANCY TOTALS 17.070.00 3,640.00 514.00 950.00 320.00 3.100.00 350.00 21000.00 27,.934.00 OF 12v �° TOWN OF ITHACA Agenda # 3 � 2104`b 126 EAST SENECA STREET , ITHACA, N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 Town Clerk Annual Report 1995 Year End Totals Conservation Licenses TOTAL TOTAL SOLD REVENUE Lost License Certificate 1 $ 1000 Sportsman 14 14 . 00 Fishing Season 15 15 . 00 Hunting ( Small Game ) 1 1000 Big Game 10 10000 Fishing ( 3 Day ) 1 1 . 00 Senior 10 10 . 00 Non Resident: Bow Hunting 1 1 . 00 Non Resident: Fishing ( 5 Day ) 2 2 . 00 Non Resident. Fishing Season 6 6 . 00 Bow Hunting 9 9000 Muzzle Loading 1 1000 Special Second Deer Permit 2 2 . 00 TOTAL $ 73 . 00 Marriage Licenses 74 $ 647 . 50 Transcripts 30 300 . 00 TOTAL $ 947 . 50 Dogs Licenses : 982 @ $ 2 . 00 982 $ 1964 . 00 Enumerations : 982 @ $ 1 . 00 982 982 . 00 TOTAL $ 2946900 Town Clerk -• 1995 Annual Report Page 2 . Others Comprehensive Plan 12 $ 140 . 00 Tax Search 22 110 . 00 Zoning Ordinance & Maps 53 447 . 00 Copies & Misc . 277 . 99 Sign Law 6 18 . 00 Subdivision Ordinance 7 21 . 00 Open Space Report 1 9 . 00 Noise Ordinance 1 1000 Agricultural_ Reports 0 - 0 - Environmental Review 0 - 0 - TOTAL $ 1023 . 99 TOTAL TOWN CLERK REVENUES PAID TO SUPERVISOR : $ 4990 . 49 PAYMENTS - OTHER ENTITIES Amount Paid to DEC for Conservation Licenses $ 1255 . 00 Amount Paid to County Treasurer for Dog Licenses 1644 . 38 Amount Paid to State Health Department / Marriage Licenses 832 . 50 Amount Paid to Supervisor for SPCA Contract 4793 . 62 TOTAL PAYMENTS - OTHER ENTITIES $ 8525 . 50 TOWN CLERK DISBURSEMENTS - 1995 REVENUES TO TOWN SUPERVISOR $ 4990 . 49 DISBURSEMENTS - OTHER ENTITIES 8525 . 50 TOTAL TOWN C'.LERK DISBURSEMENTS - 1995 $ 131515 . 99 * * TOTAL TOWN CLERK DISBURSEMENTS - 1994 $ 11 , 801072 TOWN CLERK/RECEIVER OFTAXES DIRECTOR OF ADMINISTRATIVE SERVICES 1995 ANNUAL REPORT Town Clerk: Completion of the dog enumeration by the Tompkins County SPCA was realized during the year. The final results of the enumeration are still pending , with appearance tickets now being issued to those owners who have not licensed their dogs . Preliminary findings indicate 837 unlicensed dogs have been counted . The anticipated additional revenues from these new licenses will be approximately $5 , 022 . The Town Clerk was a representative on the Cat Licensing Task Force formed by the Tompkins County SPCA. The group was disbanded during the year when opposition to the proposal of licensing cats became very strong . The SPCA still promotes the licensing of cats as an approved method of deterring rabies . A survey was conducted to determine the method of transportation used by residents and customers when coming to the Town Hall . The results were as follows : Personal Vehicle 131 Public Transportation -0- Walking 12 Other - ( bicycle , etc . ) 1 The Town Clerk attended many seminars during the year including the New York State Association of Town Clerks annual meeting where she was honored to have been nominated to receive the New York State Town Clerk of the Year Award . Mary Saxton , Deputy Town Clerk also attended the meeting and received her Notary Public license . Attendance by the Town Clerk at two computer training sessions in Syracuse was mandatory in order to receive a grant through the NYS Local Governments Telecommunications Initiative Project . The Town Clerk' s computer is now linked to the Internet and information can be received directly from many State agencies . The grant provided $200 . 00 for the modem , upgrading of the computer, Internet software and 100 hours of free time on the Internet each month through June of 1996 . Cornell University was the setting for the two day conference " Supervising and Managing People", which was attended by the Town Clerk in September. The conference was very helpful and provided many interesting concepts for dealing with employees . Two Newsletters were distributed to town residents in April and October . Articles were submitted by town officials and all departments . A special thanks to Deputy Clerk , Betty Poole for her hard work editing and producing these newsletters . _ Electors of the Town of Ithaca approved by referendum � a local law to allow not for profit agencies to conduct bingo games in the town . The Town Clerk' s office has received the licensing forms and will issue the bingo licenses upon application . No bingo licenses were issued in 1995 . A new election map was drawn in 1995 which included the Town Election Districts . However, during the election process the map created confusion in two town districts because the lines were drawn to accommodate the three districts needed for the representatives on the Tompkins County Board . The Town Board may wish to review the map with the Board of Elections before the next election to insure a clearly defined map is available to voters . The Historical Anniversary Celebration Committee met several times during 1995 . They presented numerous ideas to the Town Board for the observance of the 175th Anniversary. The suggestions included : 1 . Placement of permanent historical markers describing a specific person , place or event throughout the town . 2 . Placement of permanent "welcome" signs at each entrance to the Town . 3 . Development of a pamphlet or brochure listing clues to historical areas so residents may conduct self guided tours . The pamphlet would suggest ways of touring by automobile , bicycle , or by hiking . Many educational and tourist pamphlets could be developed throughout the year depicting different themes . 4. Conducting a contest , " How well do you know your town " ? Pictures from several areas of the town would be taken and the place or object would be identified . . 5 . A time capsule containing several items of memorabilia could be placed at the location of the new Town Hall , ( if the new building is a reality during 1996) . During the budgE�t process , the Town Board unanimously decided to fund the historical markers and "welcome" signs for 1996 . Money is also available to produce informational pamphlets for distribution during the year. Records Management : The town received its fourth grant of $5 , 371 from the NYS Archives and Records Administration to conduct an archival indexing program . Unfortunately, the program was not completed due to many technical computer malfunctions during the year, including a computer virus The Town Clerk worked with Suzanne Etherington , Certified Archivist throughout the year transferring documents to her computer after correction of the technical problems . Deputy Mary Saxton and the Town Clerk traveled to South Salina to review their indexing system , and to learn methods which may be utilized in the towns program . Ms . Etherington also provided training to the Town Clerk and Deputy Town Clerk , Mary Saxton on the Word Perfect 6 . 0 for Windows . At present , the program is loaded on two computers . Development and training continues with work progressing on the actual index to be used . Deputy Mary Saxton is to be commended for her interest and diligence in helping to develop and implement this program . The Town Clerk had the pleasure of speaking at the annual conference of the NYS Local Governments Records Association in June to explain our progress and problems with the indexing program . Funding to hire a transcriptionist in 1996 was approved during the budget process . The person hired will be trained to transcribe the minutes of the Town Board , Planning Board , Zoning Board of Appeals , and Conservation Board . After the minutes are transcribed they will be indexed immediately for easy retrieval and reference . In December, the Town Board considered a request by SARA asking that the Town Clerk be allowed to provide records inventory training to staff at the Town of Caroline staff during their inventory grant cycle . The Town Board unanimously enacted a resolution allowing the Town Clerk to provide the training to promote Intermunicipal cooperation . Tax Collection : A total of $3 , 466 , 710 . 31 was collected on the Town of Ithaca Tax Warrant in 1995 , (full financial report entered into the record June 1995 ) , The Receiver of Taxes , Deputy Receiver of Taxes , and the Town Supervisor attended many meetings with representatives of Tompkins County during the year to negotiate and discuss the Tompkins County Solid Waste Fee being added to the 1996 tax bills . All towns within the County eventually banded together to dispute the addition of the fee on the bills because of the questionable legality of doing so , and because it was determined additional administrative expenses to town taxpayers would not be offset by the benefits Tompkins County anticipated . Tompkins County will more than likely address this issue in 1996 , and it will be necessary for the Town Board and the Receiver of Taxes to investigate and negotiate their proposal . It is hoped , that Tompkins County understands all towns expect to be included in the decision making process early on , rather than after a determination has been made . Director of Administrative Services : Accounting : Systems for more efficient recording of abstracts , vouchers and check book registers have been implemented . The independent auditors conducted an audit of the books of Town Justice , Merton Wallenbeck and Town Justice , Clarence Larkin . Procedures have been put in place for the Assistant Budget Officer to do an internal audit of these books on a yearly basis . The independent auditors will perform this function every third year, or upon a change in the office of the Town Justice . Personnel : The -Mown of Ithaca officially reached certification under Civil Service on August 8 , 1995 . An informational meeting was held with all employees to explain the system and its effect on them . Unfortunately, several technical and professional employees will , or have been required to take a civil service examination . The Town Board presented many arguments to dispute this requirement , but were unsuccessful in their attempt . A new system was established to determine employee salaries and job classifications . The system was developed by Personnel Committee Chair, Catherine Valentino to more closely follow the salaries and classifications of Tompkins County. The federally mandated Drug and Alcohol Testing Policy was reviewed and developed for implementation in January 1996 . A Security and Safety Procedure Policy was enacted for Town Hall , and new employee grievance procedures were put in place . A review of the Blue Cross and Blue Shield policy determined double coverage was being offered to retirees on the plan . The personnel office continues to review the health policy to insure the best coverage possible for the fairest price possible . I wish to thank the Town Board for their expression of faith in my abilities when they approved the position of Town Clerk/Director of Administrative Services . The last six months have very informative , interesting , and challenging . I have learned a great deal . I would like to offer a special thanks to my employees in the Town Clerk' s office , accounting office , and personnel office for their dedication and hard work during the year. They strive each day to provide professional efficient service to all they deal with . Respectfully submitted , ! _ �4 T �. Joan Lent Noteboom Town Clerk/Receiver of Taxes Director of Administrative Services TOWN OF ITHACA HIGHWAY / PARKS DEPARTMENT ANNUAL REPORT FOR 1995 Hicrhway Superintendent ' s Report It has been accomplished ! ! 1995 marks the year that Judd Falls Road in Forest Home was rebuilt . ( Now we get to work on the downstream Forest Home Bridge . ) This project has had years of design and community debate before it was accomplished . The lessons we learned from this process , and a few others we were involved in , will help us in the future . It has already helped us to better understand what we need to do to serve our taxpayers better . It also helps us understand the hard choice we sometimes need to make to keep our infrastructure in place and well maintained . The Highway/ Parks Department has need for more space for storing equipment , MELintenance , and office space . In 1995 , we acquired a building and land which helps to alleviate some of this problem . There is still an ongoing need for space , and we will work toward alleviating that need in the most cost effective manner possible . The summer of 1995 was a good summer for us to get a lot of outside work done . The lack of rain allowed us to plan work and accomplish it without having to change plans . This year I tried to convince our residents in our more residential areas that oil and stone surface treatment was the way to go . Although , aesthetically it is not as appealing as other surface treatments , it is the most efficient and. cost effective way to provide preventive maintenance to our road; . The outcome of this , however , is that in our residential areas we will not use oil and stone in our pavement preventive maintenance programs . In 1995 we initiated some discussion with the Village of Cayuga Heights on possible ways to consolidate some services . We think there might be ways that we could work together to provide efficient and more cost effective services to our taxpayers . We hope to expand on these discussions in 1996 among ourselves and our respective boards . To continue our efforts to get a better focus on costs , etc . , the Highway / Parks Department upgraded its computer capabilities in several ways . In 1995 our Department purchased two new software programs which allows us to " track " equipment maintenance , employee times , complaints ( received from residents , etc . ) , sign maintenance , road maintenance , and other programs that we have yet to analyze . The names are Highwayman Helper and ZMap . To better run ZMap , we upgraded our RAM capability from 4 MB to 12 MB . We also purchased a laser print . In 1995 , the Town has moved one step closer to having a Comprehensive Traffic Plan in place . There will be more progress in 1996 on this plan with the Town Planning Department , the Highway/ Parks Department Annual Report Page 3 8 . Community Service Crews assisted parks on many occasions collecting litter along bikeways and trails and trimming brush . 9 . We put into service our new four wheel drive , one - ton dump truck in August . Fitted with an eight foot plow and cinder spreader , it will serve as the plow for quick response situations , fire stations , and dead - ends . 10 . Parks mowed all water tanks and pump stations , and many sewer line rights - of - way and water " T " main lines with the boom mower . More frequent mowing and the removal of certain obstacles will continue to improve the efficiency of this task . 11 . Numerous landscape restorations were done as a result of water and sewer line work and repairs . 12 . Some initial trail clearing and mowing at the Tomlinson / Glendale Park site on Bostwick Road were done . ghk Highway / Parks Department Annual Report Page 2 Metropolitan Planning Organization ( MPO ) , and many others working towards this goal . The hoped - for outcome will be more efficient movement of traffic ; cars , pedestrians , and bicycles , throughout the Town , with as little impact as possible on our infrastructure maintenance program and open spaces . The Highway / Parks Department has continued to upgrade our operating procedures . We continue to work on our training program which include any updated training information . Team work is our end goal , and we are working toward it . Gail Kroll , our Secretary , functions more as an Administrative Assistant . She has consistently helped streamline the flow of information and deals politely with the public . Gail always enhances the operation of our Department and other departments that we work with . Along with this , Gail and I have worked together with Tompkins County , Sher-am DeSanto , and others to build a Drug and Alcohol Testing program , which is mandated by the Federal Government . Park and Open Space Manager ' s Report Projects and Accomplishments : 16 South Hill Trail improvements : Installed six benches and three map boxes . Over 1 , 000 maps have been distributed to users of the trail thus far . Also , trail bed was topdressed with sand to cover loose gravel in response to complaints . 2 . Christopher Circle Water Tank site was regraded , seeded , and plantings added . More plantings will be added in 1996 . 3 . A major drainage improvement project at Northview Park was completed . The entrance path was reworked to eliminate flooding from an open ditch adjacent to the path . 4 . Our wildflower and bluebird nesting box programs were both expanded . S . All eight play structures were inspected . Minor repairs were made , and all were sealed with preservative . 6 . East Ithaca Recreation Way from Maple Avenue to Game Farm Road was resurfaced for the first time since it was originally constructed in 1983 . 7 . Two summer youth workers were employed during July and August through the job training program . They assisted parks staff with regular grounds maintenance work . 1995 Annual Report Highway Regular Overtime Overtime General Repairs 714328 . 00 75 . 00 General Repairs 75 . 00 Machinery 1 , 867 . 00 41 . 00 Machinery 41 . 00 Snow Removal 111343 . 50 11397 . 75 Snow Removal 11397 . 75 Perm . Improv . 531347 . 25 7 . 75 Perm . Improv . 7 .75 Brush & Weeds 11968 . 25 5 . 50 Brush & Weeds 5 . 50 Water Maint. ;320 . 00 15 . 00 Water Maint. 15 . 00 Sewer Maint. 467 . 50 32 . 00 Sewer Maint. 3100 Time Off 2 , 660 . 00 Pine Tree Walkway Enclosure of Culvert Pipes took 357 hours which was included in the Perm . Improv . totals . Regular and Overtime Hours Worked 9 8 7 6 En g 5 0 4 3 2 ow 1 i 0 Machinery Perm . Improv. Water Maint. Time Off General Repairs Snow Removal Brush & Weeds Sewer Maint. Regular Hours Worked (34. 0%) General Repairs (8 . 1 %) Machinery _ k (8 .4%) Snow Removal 3 ( 11 . 6%) Time Off (25 . 9%) Perm. Improv. ( 1� %eater r amatint. ( 8 . 6 %) Brush & Weeds Overtime Hours Worked (2.6%) Machinery (4. 8%) General Repairs (88 .8%) Snow Removal eraint. 116 r em ids 1 .0% = Water Maint. 0.5 % = Perm. Improv . 0 .3 % = Brush & Weeds Parks and Open Space Routine Maintenance 3159 Landscape Restore . 619 Trail Const. & Maint. 545 Sow Removal 523 Yard Wast Coll , 487 Grounds Maint. 473 Tree & Shrub Maint. 449 Misc . Const. &Workshop 442 Misc. Park Improv , 368 Hgwy/Parks Planting 341 Park Structures Maint. 158 (41 . 8 %) Routine Maintenance (8 .2%) Landscape Restore . (2 . 1 %) Park Structures Maint. (7 .2%) Trail Const. & Maint. (4 . 5 %) Hgwy/Parks Planting (4 .9%) Misc. Park Improv . (6 . 9%) Sow Removal (5 . 8%) Misc . Const. &Workshop (6 .3 %)) Grounds Maint . (6 .4%) Yard Coll . ( 5 . 9 %) Tree & Shrub Maint. r TOWN OF ITHACA PLANNING DEPARTMENT ANNUAL REPORT FOR 1995 CORNELL SPECIAL LAND USE DISTRICT A major accomplishment in 1995 was the adoption of the Cornell Special Land Use District (SLUR) .for Precinct 7. Staff worked with a Town Board committee and Cornell representatives in revising the draft SLUD legislation during 1995 . This work also resulted in a side agreement with Cornell University regarding the development of state and fedE!ral facilities in Precinct 7 and the establishment of the Town of Ithaca / Cornell University Transportation Committee, which will study and make recommendations on transportation issues related to Precinct 7 and surrounding areas . DEVELOPMENT REVIEW A major portion of Planning Department time was spent in support of the activities of the Planning Board in the review of subdivisions, site plans, special approvals, recommendations to the Town Board, and other planning activities . A "Summary of Town of Ithaca Planning Board Actions - 1995" is attached to this report. The Planning Board approved a total of 49 actions during 1995, including 9 final subdivision approvals, 14 final site plan approvals and 11 recommendations to the Town Board , In 1995, the Planning Department received 43 development review applications consisting of 25 site plan reviews, 12 subdivision reviews, 3 lot line modifications, and 3 fill permits . A total of $3,843 . 00 was collected in non-refundable application fees, and $16,516 .. 00 was collected in refundable review fees. No new escrow accounts were established (an escrow account is set up when a review fee deposit for a project excedes $1 ,000). Planning, engineering and legal time charged to these projects totaled $16,344.50 (as of September 30, 1995) . There are 4 projects which have outstanding balances. Payment has been requested from the applicants. Significant Planning staff time was also spent on the following specific projects : Ithacare DEIS and FEIS: The Ithacare Draft Environmental Impact Statement (DEIS) was accepted by the Planning Board in June 1995 . Staff spent a significant amount of time working with the appplicant on the preparation of the Final Environmental Impact Statement (FEIS) . The FEIS was accepted as complete on December 19, 1995. Staff is currently working on a draft of the Statement of Findings, which is expected to be completed in January or February 1996, EcoVillage SLUD : Staff worked with the Planning Board, Attorney for the Town and I I I I I I I I I I I I I I I I i First Residents' Group in completing the Special Land Use District (SLUR) for the EcoVillage project on Mecklenburg Road . The SLUR was adopted by the Town Board in January 1995 . Final subdivision and site plan approvals were granted by the Planning Board at the June and July 1995 meetings. PEZ Meetings : The Planning, Engineering, Zoning and Highway Departments continued to meet in 1995 on a bi-weekly basis to coordinate development reviews and compliance issues . Zoning Board SEOR Reviews : The Planning Department staff prepared SEQR (State Environmental Quality Review Act) reviews, including Environmental Assessment Forms and staff recommendations on environmental impact) for the Zoning Board of Appeals on area and use variances and special approvals. Town Board SE )R Reviews : Staff prepared SEQR reviews for locals laws and other Town Board actions . CONSERVATION BOARD The Planning Department provided staff regular support to the Conservation Board during 1995 . ' Staff attended Conservation Board meetings and submitted quarterly vouchers and reports to the State for reimbursement under the Local Environmental Assistance Program (LEAP) . Funding for the LEAP has been discontinued for the State' s 1995-96 fiscal year. Staff also provided support to the Environmental Review Committee. In addition, progress was made on the following major initiatives in cooperation with the Conservation Board. Parks , Recreation. and Open Space Plan Update: Staff continued work with the Park and Greenway Committee to update the 1977 and 1984 Park and Open Space Plans . All draft chapter:; have been completed, includeing recommendations, cost estimates and a 5 Year Capital Plan. A completed draft Plan is now being assembled, which will be reviewed by the Park and Greenway Committee and the Public Works Commitee, after which the Plan will be forwarded to the Town Board for consideration. Environmental Atlas : Staff continued efforts with the Environmental Atlas / GIS Committee to advance the preparation of an Environmental Atlas for the Town of Ithaca . The purpose is to assemble a single source of data on significant environmental features in the town in digital format so that both maps and information can be quickly accessed and overlaid for analysis . Preliminary base maps for Unique Natural Areas and wetlands in the town were prepared. This will be a continuing effort over the next several years, and will be integrated into a GIS format as the Town develops a new GIS system. i i PLANNING COMMITTEE The Planning Department worked with the Planning Committee on a number of initiatives which had been recommended as implementation measures in the Town of Ithaca Comprehensive Plan (Sept. 12, 1993), including the following. Six Mile Creek Conservation District: A proposed Conservation District for the Six Mile Creek area has been drafted and revised several times during 1995 . A public meeting was held with residents of the Six Mile Creek area to obtain input on the proposed zoning district. A special joint meeting of the Planning Committee and Codes and Ordinances Committee was held in December 1995 to work out details of the proposed local law. Final revisions be made and public hearings will be held in early 1996 . Defining Buildable Land in Subdivisions : A draft amendment to the Subdivision Regulations was prepared by the Planning Committee to clarify the procedure for determining the location and number of dwelling units or lots in conventional and clustered subdivisions. The proposal was forwarded to the Codes and Ordinances Committee, and the Attorney for the Town is researching legal aspects of the proposal. Rural Residential District: The Planning Committee began an analysis of a possible new 'Rural Residential" District. This would be comparable in format to the R-30 District, but would have a lower density and would be applied to areas not served by or planned for public sewer or water. Work on this proposal will continue in 1996 . CODES AND ORDINANCES COMMITTEE The Planning Department assisted the Codes and Ordinances Committee with several important initiatives in 1995 . Fees in Lieu of Parkland : Staff worked with Codes and Ordinances on revising a draft local law to establish fee amounts in lieu of parkland reservation for subdivisions and multifamily developments. The Town Board adopted the new local law in September 1995 . Sunset Provisions, for Subdivision Approvals and Preliminary Site Plans : The Town Board approved an amendment to the Subdivision Regulations to extinguish abandoned subdivisions and a new local law to provide for expiration of preliminary site plans if a final site plan is not submitted to the Planning Board within a certain time limit. Analysis of MR , Commercial , Industrial and Special Land Use Districts : At the request of the Town Board, the Codes and Ordinances Committee undertook an analysis of parcels where no development has occurred in the above-.referenced i i I i i i i i i i i i I I zoning categories . Specific parcels were identified with relevant information on ownership, acreage, development potential, surrounding zoning, etc. Recommendations for rezoning certain of these parcels were made, and public hearings are in the process of being scheduled at the Planning Board for recommendations on the proposed rezonings . Zoning Ordinance Revision: The Codes and Ordinances Committee initiated a comprehensive review of the current Zoning Ordinance to determine where revisions may be appropriate, especially in light of the Comprehensive Plan that was adopted in 1993. This work will continue in 1996 and will include recommendations to the Town Board for updates, clarifications, reorganization, and in some cases zoning district changes . This work will be coordinated with the Planning Committee . ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL (ITCTC) The Town Planner serves on the ITCTC Planning Committee and attended bi- monthly meetings in 1995 . The Town Planner served as liason to the Steering Committee for the County Trail / Corridor Study, which was completed in draft in December 1995 . Staff also participated in the Route 96 / Octopus Project Mitigation Committee in the early part of 1995, which included discussions on detouring traffic during construction, the need for dissemination of information to the public on the status of construction, coordination between various agencies, and the role of public transit and park- and-ride lots as possible mitigation measures . OTHER PLANNING DEPARTMENT PROJECTS The Planning Department worked on a number of other projects during 1995 . Eastern Heights Park - Dedication of General Purpose Land as Parkland: The Planning, Engineering and Parks Departments provided assistance to the Town Board regarding the dedication of the General Purpose lands at Eastern Heights Park as parkland . Research and maps were provided, and a site visit to the park was conducted . The Town Board dedicated the General Purpose land as parkland in July 1995 . Inlet Vallev Parkland: Staff assisted the Town Board with research and analysis of several parcels in Inlet Valley that had been placed on the auction block by the County. Research focused on the parcels' potential use as parkland. A Phase I Environmental Site Assessment was conducted to determine whether there are any known contamination problems with the parcels . Work will continue on this into 1996. Affordable Housing Proposals: Staff spent considerable time during 1995 discussing several proposed affordable housing proposals with the applicants regarding several properties within the town. Two major project proposals may be forthcomimg during 1996 . Cayuga Lake Waterfront Planning: The Town has agreed to participate in a joint program with the County, City of Ithaca, Chamber of Commerce and Cornell University to enhance the Cayuga Lake waterfront. The County has successfully obtained a grans: for this project. The project has been initiated and will continue in 1996. Tompkins County Airport Master Plan U1date: The Town Planner served on the Airport Land Use Committee and attended several meetings during 1995. Work focused on an updated land use map of areas surrounding the Airport and an analysis of anticipated / planned development in the area. Geogjaphic Information System (GIS) : Staff conducted research and assembled information of possible GIS software and hardware that could be obtained by the Town. Funds were approved in the 1996 Budget to acquire and implement a GIS system. This will probably begin in the 2nd Quarter of 1996 . ISTEA Grant Api2lic� ations: Staff worked on two grant applications for ISTEA enhancement funds for bicycle / pedestrian trails. One is a combined application with the City of Ithaca for a trail linking the future Black Diamond Trail with Buttermilk Falls State Park, with a bridge crossing Elmira Road on the new abutments. The second invloves the William and Hannah Pew Trail in East Ithaca and a extension of the East Ithaca Recreationway along Maple Avenue. Both projects have been determined by the State to be eligible under ISTEA criteria. The applications will be finalized in early 1996 . Respectfully submitted, Jonathan Kanter, 'Director of Planning January 8, 1996 i I i -- i I I I i i I I SUMMARY OF TOWN OF ITHACA PLANNING BOARD ACTIONS - 1995 Preliminary Subdivision Approvals Granted 3 Final Subdivision Approvals Granted 9 (Includes actions where prelim. & final approval. were simultaneous) Preliminary Site Plan Approvals Granted 5 Final Site Plan .Approvals Granted 14 (Includes actions where prelim. & final approval were simultaneous) Rezoning or Other Recommendation to Town Board 11 Sign Review Board Recommendation to ZBA 4 Special Approval Recommendation to ZBA 3 TOTAL ACTIONS 49 i i i i i TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I , Joan Lent Noteboom , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York ; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and that the notice has been duly published in the local newspaper : ( Ithaca Journal ) SEE ATTACHED Location of sign board used for posting : Town Hall , Town of Ithaca Date of Posting : December 28 , 1995 Date of Publication : December 30 , 1995 January 5 , 1996 T wn Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA, ) Swo to and subscribed before me this � day of 19 &Cal N t bl ' c i I i i I I I I i I I I i i I i i i i i i i i I i i I I I i I I I I I i I I I I i i TOWN OF ITHACA NOTICE OF RECEIPT OF TAX ROLL AND WARRANT PLEASE TAKE NOTICE , that the undersigned Receiver of Taxes for the Town of Ithaca , County of Tompkins , and State of New York , has duly received the tax roll and warrant for the collection of taxes within the Town of Ithaca for the year 1996 , and that the Receiver of Taxes will attend at the Town of Ithaca Office at 126 E . Seneca Street , Ithaca , New York , Monday through Friday , 9 : 00 A . M . , to 3 : 00 P . M . , starting January 1 , 1996 , through the entire collection period exclusive of holidays for the purpose of receiving the taxes listed on said roll . TAKE FURTHER NOTICE , that taxes may be paid on or before January 31 , 1996 , without charge or interest . On all taxes received after t such date , there shall be added interest of one ( 1 ) percentum for the first month and an additional one ( 1 ) percentum for each additional month or fraction thereof , thereafter until such taxes are paid or until the return of unpaid taxes to the County Budget Officer , pursuant to law . AND TAKE FURTHER NOTICE , that said taxes may be paid in installments if the first installment with service charge is paid on or before January 15 , 1996 . Joan Lent Noteboom Receiver of Taxes Town of Ithaca Ithaca , NY 14850 PUBLISH : December 30 , 1995 January 51 1996 I i I i I q•,e "r'• . .j;t -'+i'O.Sfr' ' ti ' Mt t . rj ) r �x�+hPirTOWNOFITHACAAH 4Y TOWN ':OF ITHA'C�Ar = NOTICEOF,�RECEIPpT, y ,NOTICE"OF RECEIPT?t �t r,a : OFFTAX+ ROLI OF TAX ROLL ,y, + $ � NAND +WARRANT ;xs � ' vAND :WA{tRANT' 4 ;,1 �PCEASE,-TAKEM ICI've t. PLEASE JAKEuNOTICEPsthdtt the undersigned Re�el'ver` of-00 the tunde�s,gned''Receiver 'of.i Taxes<forie etTown,a€ Ittiacc Tciie% foytithe °Town;I r Ithaco^,, c,Couny of Tompkins' dnr31 Count' - ofrtiTompkins;. an y kSi&0.oft 10MV New has °duly,` iSt ew. lYork °ehcs duly' Frecervedithe tcx",roll Mn br,. it' ceived the R rol� and wary , 3rI ,I; o the collectl6n` af taxes rant,forthecollection'of;taxes fwi_fh_uitheTown of lthcca,for within fhe°-TOv✓n of,lthaca�for3; ttheS ;,0'. 9,b, cndstfrot the the yearall'996;iandi<that`theiA f ecel rrof Taxea ,willlg t rid Recetver�of�Taxes'3wiIl�aRend at;,tfie�Town of Ithaca Office attherTown of, Ithaca Offices af' 126 � S ,St�Te�tr i att;:+126 .*1E ;;Seneca,+ Street;1� +Ithocd� IK! Ithdcat" Newt-York Monda throJgh F� r f o ; tliroug��IFndgyt 9 60 a m *tol s 8:00+p m tatbrtfng lanuafy�al OU 'p m3stf� �ual , 1.996,lihrough,the entireeco� : jt9+9,6throu a eNre eol lectiom ,peffod�rexcluslve of I. (ompe7lod yll e "of holida a fore;the"pur- se ,of ,,h�idayys �for*041 the;pnrrppooa�of tec`el% 'thee fFaxes I(atedyx on � rece(vinar thry�y;taxes Ifate�tIan !said"fOl�r [ Z••yYp ,yftl �T ,r� 7'f3" iCn N�aalder011 ' :ki `alk'r.,ah �:3`:5 CTAKE F,UR,THER t40TICE;'that QTAKEiTURTHER�NOTICE�th3a�te ;taxes ~may; be }tpaid on°,or t taxes ,may`��ber Paid on, or before January =?31 ; 1996,: f before� Januaryc�3,1 ; 1996; without charge �orririteresh I Owtt o>jf �chatge or i. .... tj •On ,cllctax�a,�received =a�fte� i�wch�datexGthe�e faall�b i such dote,�,.therer shell -be �+' added InteresGofrone (;1 )�Cper t r added interest of onej(d )§per centum fotherff�at'mogtkt} ndacentumfortfe�first mrinthand� r , - �e • r2cr • fan`"cdditioncle'one 1 '; P Y � 1 ` �centum fo��Eecch` tionah an additional one tjpper month'ior, �froetion thereof; cenfdm afor,: each;,a�dit"I n . ;) xes are, month' or ,;fraehon Zr fhereof;yl t thereahe`r, until�suchlto . thereafter until sUch'tcxes area aKd ordunt(lthe return+iof t, J unpaid'foxes to";`1h �County- f( paid or , :unhl=s the return „ofA,t Bud et"�Officer, ; ursuant�9tot IT { unpaI i taxesrto 'the •Count' ;! t( . 9 P j,,,, law � �, y rrX F Budget tOfficer,1 µpursua to .• tAND TAKEatiF�URtHERtJO Icwti 1 a a `, sx `rTiCEKhat slid=roxesrmay be ANDr `TAKEA FURTFdER NO aidtin itjs Ilmenta11hthe=first gfTICE, thatbsaid taxes may bey mstcllmentw� th�aervice. at m installments if the first*, pp 'char a ii�ppaaid tontorbefore in'stallmenthwith Kservice� ) Janua , �t15, i1996 ckarge is ppat d -onxor; befor�e�„ ry � R,Lept N Planuaryq`15 1996 , ,t a oteboom , ��+ , st* ,c 35�e erver .of Tazes �'�� M JoantLenf Noteboom, � . il +t�Yr4i���`.R8C91tier.�df4TOXe7} t TOy+n -0f(Ithaca ItfiacaWNYf14860 f 1 e"be 0 1:995 December ;5 30 1995 + { a 41. � r ° . ,, rs it . ,.•`..t _a:•+'. .. s .. TOWN OF ITHACA AFFIDAVIT . OF POSTING AND PUBLICATION I . Joan Lent Noteboom , being duly sworn , say that I am the Town Clerk of the Town of Ithaca , Tompkins County , New York ; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and that the . notice has been duly published in the local newspaper : ( Ithaca Journal ) Notice of Adoption of Resolution Chase Lighting District 1 Location of sign board used for posting : Town Clerk ' s Office 126 East Seneca Street Date of Posting : January 12 , 1996 Ithaca, NY 14850 Date of Publications January 16 , 1996 T wn Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) Swor to and subscribed before me this day of lLLLCL 19 €- OOLE PUBLIC STATL 01= NEWYORK Not/cMty Pqplic # 4646 427 rn ��� . L _7(-/97 I I I j TOWN OF ITHACA I I NOTICE OF ADOPTION OF RESOLUTION I I NOTICE IIS HEREBY GIVEN that at a regular meeting held on the 8th day of January, 1996 , the Town oard of the Town of Ithaca duly adopted a resolution, an abstract of which follows, which resolution is subject to a permissive referendum pursuant to Article 7 of the Town Law of the State of New York. I ABSTRACT OF RESOLUTION Said resolution authorized the expenditure of up to $ 100. 00 for the preparation of a map , plan and report for providing a lighting district for the properties in the Town of Ithaca fronting on Chase Lane and LeGrande Court in said Town , and further authorized the Town Supervisor, Engineer, and Atliorney to take other steps to implement the obtaining of such report. Qrrej Jo Lent Noteboom Town Clerk I i a or i b, 1996 tor, the;prope es In the jown4, 'tom ++x StitdrG,' 7�,` of, Ithoca • nling •on C pss � a 'f,. 5 +�;' tiFlt 7 lane and ,leGrappde Courf in , ' TbWN OF'ITHACA�+ "said Town, and turther ,autho n" . h , NOTICE' OF -ADOPTION `OK"zed the Town Surna to RESOLUTION Engineer, and . Attorney . toi R TP NOTICE° IS 'HEREBY "GIVE�. Ua� other steps to imglementrir , that at a. regufar meeting held`c1ha ,obtalning'� V port, � ,on' the°'flth day 'ofi7anparyry,��,a ,, � Joanle� f gtsrmt 1996; the Town rd 0ttisttJanuary• 16; + , + Town ofAtha66-1kJ ;pdopfecf �� �9 tesolution;aq� ,ipb oJJ1 which :i' follovjs;lr (t: - olution :ls:'s6 adt a. 'errn16, l sive;` referenddun' �puls cn►rr;toi Article.7r}of;the� o' Law�Qf' the' Stafei of: N64'.Ya?k: :: :` ABSTRACT OF, RESOLUTION' '.+'Said °resolution quthorized that.ex endltufe.,-of: up` t9 ;`a l OO, .for:the'ptepargtlom I prov dInd al Ilghtieq dl b(ct I I I I I I I I TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I � .T an T -it Noteboom being duly sworn , say that I am the 'Town Clerk of the Town of Ithaca , Tompkins County , New York ; that the following notice has been duly posted on the sign board of the Town Clerk of the 'Town of Ithaca and that the notice has been duly published in the local newspaper : ( Ithaca Journal ) Notice of Public Hearing Small Cities Community Development Block Grant Location of sign board used for posting : Town Clerk ' s Office 126 East Seneca Street Date of Posting : January 16 , 1996 Ithaca , NY 14850 Date of Publication : January 22 , 1996 wn Clerk , Town of Ithaca STATE OF NEW YORK ) COUNTY OF TOMPKINS ) SS : TOWN OF ITHACA ) 19or�� o and subscr , c &TOjore me this . 58 It -�=--- day o f Mrx� vk Notary Public, State of New York Registration #01SA5044003 Qualified in Tioga County My Commission Expires May 22, 1997 Notary 6flzai6 OF 1P� t~ TOWN OF ITHACA 21 4`t- 126 EAST SENECA STREET , ITHACA , N . Y . 14850 TOWN CLERK 273-1721 HIGHWAY 273-1656 PARKS 273-8035 ENGINEERING 273-1747 PLANNING 273-1747 ZONING 273-1783 FAX (607) 273- 1704 I I i ! TOWN OF ITHACA PUBLIC HEARING AUTHORIZATION ! PLEASEITAKE NOTICE , that the Town of Ithaca Town Board has authorized the first public hearing for the purpose of. discussing its 1996 U . IS , Department of Housing and Urban Development ( HUD ) Small Cities Community Development Block Grant and Abbreviated Consolidated Plan , This hearing will take place on February 12 , 1996 at 6 : 45 p . m . , at the Town of Ithaca Town Hall , 126 East Seneca Street , Ithaca , New York ; and I PLEASE! TAKE FURTHER NOTICE , all citizens at the aforementioned time and place shall be afforded the opportunity to voice their approval orb opposition of the said grant and plan ; and I PLEASE TAKE FURTHER NOTICE , individuals with visual impairments , hearing impairments or other special needs , will be provided with assistance as necessary , upon request . Persons desiring assistance must make a request not less than 48 hours prior to the time of the public hearing . Joan Lent Noteboom Town Clerk January 16 , 1996 Vi'�w TOWN OF?ITHACA x MUBLICk HEAR11 4 �THORIZATIONk PUBLISH ; January 22 , 1996 tPLEA5E:TAKE NOTICE' that * the To"wn of ti Ithaca fa n..�1.public hI°earing�foedth Ngf ur� ' ppose of�.�d(scuaslrig�its�r1 ,996:'. ' USS�Departmeritcof;�Nouairigt'� and Urb`a01I)ev.•elopmegV IHUD) S'maIlhCltie Commu•'< a i DevelopmantaBlock�Grnif ( a llev iJatedPlflnaThlarheoringr w(Ilk?j take` pi'WoKTi ruc ry,+ 12,, 3 �19t9�6dti66 45 +p rtlj �at the owns of ; Ithaca1�Tow ZHall, 26EaatF�Serjacq'�t,StreetflYJ Ithaca New,York :16nd`c .` PLEAS 7: °TAKEa FU T ER NCB TICE, ,cII;�clti efF „"ot" the -, •o(orameggti 1hi, tlmpp f and 'ploeed ;eRclr,belofforded1 tha''I opportunly tRi%Icgfthelr ap ?:.. #pro lie 0r49PR aiNonk o athe�j aatd ggrant and Ian, an. t F`PIEASETAKEFP1fiTHER� NO � TICE, �Indl`vlduala � Ith+ viwal �. imp,Ifmbnts, .,`tiring Impalr � mep}p,or;othor epecialkneeda;g, ! e 'Proyldedrwith;iaaair;:; lance aarnecesa n re qu�st �e�sana,desiring faasla•', 1 tance �muat,`make 'c requeaf tlotxleaa tha i�18'fioura"pprio�`.:' tp thettTeso the public heaM1 lark I ��, ,Joan"lent�Noteboorti ! ;January., 22,?;1996 :� :•fJ I I