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HomeMy WebLinkAboutTB Minutes 1995-01-09Town of Ithaca Town Board Meeting Minutes January 9, 1995 At the regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York held at the Town Hall, 126 East Seneca Street, Ithaca, New York there were present: PRESENT: John G. Whitcomb, Supervisor; Catherine Valentino, Councilwoman; David Klein, Councilman; Ellen Z. Harrison, Councilwoman; Edward Conley, Councilman. EXCIISED: Karl Niklas, Councilman; Carolyn Grigorov, Councilwoman. ALSO PRESENT: John Barney, Attorney for the Town; Joan Lent Noteboom, Town Clerk/Receiver of Taxes; Daniel Walker, Town Engineer; Fred Noteboom, Highway/Parks Superintendent; Jonathan Kanter, Town Planner; Andrew Frost, Building/Zoning Officer; Patricia Punger, Personnel Manager; Sally Alario, Assistant Budget Officer. Nancy Brown, Joan Bokaer, Jerry and Claudia Weisburd, Cisela Wildes, Doug Romell, Deena Berke, Liz Walker, Steve Gaarder, Jay S. Jacobson, Jen Bokaer-Smith, Karen Krudson, Arthur Godwin, Sandy Wold, Sara Pines, Marcie Boyd, Lois Levitan. � Call to Order: The Supervisor called the meeting to order at 5:30 p.m., and led the assemblage in the Pledge of Allegiance. � Aqenda Item No. 3- Executive Session: Motion made by Councilwoman Valentino, seconded by Councilman Conley to move into executive session to discuss a personnel matter, and property acquisition. Motion carried unanimously. The Town Board moved into executive session at 5:31 p.m. Motion made by Councilwoman Harrison, seconded by Councilwoman Valentino to move back to regular session. Carried unanimously. The Town Board returned to regular session at 6:03 p.m. As a result of the executive session the following resolution was moved by Councilman Conley, seconded by Councilwoman Valentino: Resolution No. 1/1995: The Town Board of the Town of Ithaca hereby authorizes the Town Supervisor to execute an amendment to the agreement with HOLT Architects to provide a feasibility study of the property discussed in executive session. The cost of the said feasibility study as outlined in the amendment to the agreement shall not exceed $5,000.00 and shall be expended from account A1620.412. Y f Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Motion carried unanimously. Agenda Item No. 4- 1994 Year End Reports of Town Officials• a. Supervisor Whitcomb -"I have enjoyed this year as Supervisor and am pleased with the cooperation received from Town Board members, Department Heads, and staff. It has been a very productive year." Year end report, (attached). b. Engineer - Annual report, capital costs and maintenance detailed cost accounting will financial report is prepared. (attached). A cost breakdown of projects are included. A more be available after the year end c. Highway/Parks Superintendent - Annual and monthly reports, (attached). Councilwoman Harrison - Are the highway vehicle costs a breakdown of operational costs? Mr. Noteboom - They include all the costs of running those vehicles including fuel. Vehicle 13, shows large costs and will be replaced. Councilwoman Harrison - Is there anyway to investigate the costs of automobile related procedures as opposed to costs related to pedestrians and bicycles? Mr. Noteboom - There will be, it is not presently calculated separately. A program is being developed to redefine cost figures to show separate costs for everything. Very little is now put towards transportation other than by automobile unless construction of walkways and trails were included. Councilman Klein - A number of letters were sent to residents about the work being done on Christopher Circle, has there been responses to those letters? Mr. Noteboom -"Not at this time." Councilman Klein - Did the construction of the handicap ramp on the Town Hall take the estimated man hours to build? Mr. Frost - The construction cost a few hundred dollars more than anticipated. Bishops Hardware has yet to apply a cocoa matting to the ramp. Mrs. Noteboom - The man hours were within projections, the weather affected the number of days of construction. 2 d. Planner - Annual report, (attached). "I am thrilled to have been able to join the Town this past year. In the short time here the Planning Department has gotten back into shape." There have been a number of time consuming development reviews such as Ithacare, Eco Village, and others. The Wal Mart proposal will be looked at. The Environmental Impact Statement will be forthcoming from the City. The annual report gives a list of all approvals by the Planning Board. e. Building/Inspector Zoning Officer - Annual report and monthly reports, (attached). f. Town Clerk/Receiver of Taxes - Annual report and monthly reports, (attached). Councilman Klein - What about the dog enumeration? Mrs. Noteboom - This summer the Board will be asked to make an arrangement with the SPCA to train a team of workers to conduct the enumeration over a two to three week time span. g. Assistant Budget Officer - Annual report, (attached) h. Personnel Manager - Annual report, (attached). 1994 was a very busy year. A new employee had to be trained in payroll processing and tax functions. Assistance has been given to Bolton Point since their loss of a payroll employee. The Personnel Committee reviewed and discussed more items in 1994 than ever before. The employee assistance program was utilized by providing six referrals to Tompkins County services. i. Attorney for the Town - No report. Councilman Klein - Would it be possible to receive an annual report from the Attorney for the Town? Mr. Barney - No report has been given in the past, it can be done if the Board chooses. A cover letter is sent with each billing outlining the services. Councilman Klein - In lieu of a formal contract, the billing rates and description of services could be provided. Mr. Barney - That has been done, it was a proposal of services. Resolution No. 2/1995: Motion made by Councilman Conley, seconded by Councilwoman Valentino accepting and approving for permanent filing the 1994 Town Officials Annual Reports. Supervisor Whitcomb, aye; fc3 � ::i ; , , {° i i< ; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. Agenda Item No. 11 - Persons To Be Heard: No persons came forward to be heard. Agenda Item No. 5- 1994 Town Justice Dockets and Reports• Mrs. Noteboom - The resolution should be amended removing acceptance of the dockets as they were not provided. Supervisor Whitcomb - Will the dockets be produced at some point in time? Mrs. Noteboom - It was explained the dockets have to be printed from the computer and then sent out for binding. The time frame is not known for that to be completed. Mr. Barney - Is that true of both Town Justice's or just one? Mrs. Noteboom - That was Justice Wallenbeck's response, Justice Larkin was not heard from regarding his plan for the dockets. Mr. Barney - Legally the Town Board is supposed to accept and sign the dockets. Councilwoman Valentino - Justice Wallenbeck's dockets have not been signed for two years. Judge Blye's were signed last year, this issue has been raised previously. Supervisor Whitcomb - The Attorney for the Town will send a letter to the Town Justices' requesting information regarding the dockets. Resolution No. 3/1995: Motion made by Councilman Conley, seconded Valentino accepting for filing by the Town Clerk of Town Justice, Merton Wallenbeck and Town Larkin for the year 1994. by Councilwoman the Annual Reports Justice, Clarence Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. Aqenda Item No. 6- SuAervisor Appointments• Supervisor Whitcomb - A change is being made, Councilwoman Harrison will be on the Personnel Committee instead of Councilman Klein. Resolution No. 4/1995: 0 Motion made by Councilwoman Harrison, ratifying the appointments of those attached) to the various Town of Tompkins County Intermunicipal Cable _ the Town Supervisor, John Whitcomb. �Y t � , seconded by Councilman Klein individuals as listed (see Ithaca Committees, and the Television Commission made by Supervisor Whitcomb, aye; Councilwoman Valentino, ay.e; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. Agenda Item No. 7- Town Board Appointments: Supervisor Whitcomb -(a) Planning Board Chair will be disr_ussed in executive session. Resolution No. 5/1995: Motion made by Councilwoman Harrison, seconded by Councilman Klein appointing the listed individuals (see attached) to serve on the Town of Ithaca Conservation Board, and the Records Management Advisory Board for the terms of office indicated. Carried unanimously. Mr. Kanter - Candace Cornell had been Conservation Board of the Environmental indicated she will no longer be able to The Conservation Board has recommended replacement. Resolution No. 7/1995: the representative of the Management Council and has continue in that.capacity. that Janet Hawkes be the Motion made by Councilwoman Valentino, seconded by Councilwoman Harrison recommending the appointment of Janet Hawkes as the Town of Ithaca representative on the Tompkins County Environmental Management Council. The Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Board of Representatives and Janet Hawkes. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. Aqenda Item No. 8- Review of Correspondence• a. 1996 Solid Waste Annual Fee: Supervisor Whitcomb - The Town Clerk has several opinions from various State officials and Attorney's regarding the Town collecting the 1996 fee for Tompkins County. Mrs. Noteboom - The State Comptroller's Office and the State Division of Assessment were asked to give their opinions on the legalities of the Town collecting the solid waste fee. The 5 Division of Assessment said they would withhold an opinion as it fell under the jurisdiction of the Comptroller. Based on interpretations of the opinions, the Receiver of Taxes does not have the authority to collect a fee for another entity on the taxes. The opinions say if the fee were included as a separate bill in the envelope it might be justified, this would create a lot of problems for escrow agents. Councilwoman Harrison - There are a great many issues which need to be looked at. Is it the Town Clerk's recommendation not to tell Tompkins County no, but to say this requires significant exploration before it would be agreed to? Mrs. Noteboom -"Yes". Lisa Stephens from Tompkins County has said unless all the Towns in the County cooperate it will not be considered. The request is asks the Town to think about the possibility of negotiating, and if the Town is not interested in negotiating, to let them know. Councilman Klein - The County should be made aware concerns not just the additional cost to the Town fee, but if it is legal for the Receiver of Taxes fee. there are many to collect this to collect this Mrs. Noteboom -"If the Town Board directed me to collect this fee, I would. I am very uncomfortable under my oath of office in collecting this fee without the proper legislation being enacted by the County. The Town Board may wish to inform the County that if they pass the special legislation which allows collection of this fee, the Town will have no problem in collecting it as the fee would be part of the warrant." Councilwoman Harrison - The only potential benefit to Town citizens if the Town collects this fee is that it may be more economical overall for the County. Mrs. Noteboom - It would more economical for the County residents, it would be less economical for the Town residents. The Town would have to hire additional personnel during tax time to administrate collection of this fee. The costs would include labor, postage, handling, etcetera. The County would save about $25,000 per year if the Town's collected the fee. The County is willing to negotiate with the Town to pay us for collecting the fee. A main concern is the escrow agents, unless this fee is made a part of the tax bill through legislation, it is not known if the Town has the authority to send the bill for the fee to the escrow agents. Supervisor Whitcomb - The first step is to resolve of the Town collecting this fee, then a decision ��� � the legalalities can be made as to whether to negotiate with the County for payment of collecting this fee for them. Attorney Barney - In the present law it is not legal for the Town to collect this fee in this fashion, it is not legal to put it on the tax bills, nor is it legal to have the Receiver of Taxes collect it. It is not known what the County is contemplating. Special legislation could be introduced in the State legislature to make what is now illegal, legal. It could perhaps be done through some kind of joint agreement. Mr. Kalteaux of the Comptroller's office disagreed on what could be agreed to. Mr. Kalteaux was under the impression, and took the position the Town could not agree to collect a County fee. I am not sure the Town could not do that if the Town Board chose to agree to do it. As of today, there is not appropriate authority to allow the Town-to collect this fee. Councilman Conley - What was wrong with the way the County billed the fee this year? Mrs. Noteboom - The County would like to save money by having the fee collected by the Town's. Attorney Barney - The County is asking if it is worth contemplating this legislation because even if it were enacted the Towns would have to sign on to the legislation. It would be a special bill in the State legislature. The State legislature will not adopt it unless all the Towns in the County agree. Supervisor Whitcomb - The Town cannot agree until it is known what the cost would be to the Town. Councilman Conley - If the fee is part of the tax bill it would be no problem. Supervisor Whitcomb - The County is proposing it be a separate fee included with the tax bill. Attorney Barney - The fee may appear on the tax bill, it may be a separate billing in the tax envelope. Mrs. Noteboom - Whatever way it were included would mean a separate totaling of the fee each day with payment for that amount to the County, separate from the tax bills. Councilman Conley - The County will save $25,000 and the Towns will end up spending that amount. Attorney Barney - This is a policy decision. It could be made legal with the help of the State legislature, but even if it is made legal this Town Board may feel it is not worth getting into. 7 ; �; � �; Supervisor Whitcomb - Is this Board saying they participate even if collection of this fee was Councilman Klein - "Yes" Resolution No. 8/1995: do not even wish to legal? Motion made by Councilman Klein, seconded by Councilwoman Valentino that the Town Board of the Town of Ithaca is not willing to negotiate the possibility of the Town collecting the 1996 Solid Waste Annual Fee on the 1996 Town & County tax bill because the Attorney for the Town advises that, under current Town Law the Town of Ithaca lacks the legal authority to collect this fee. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. b. Grace McMenamin, Coldwell Banker: Letter of accommodation to the Building/Zoning Department about their pleasant dealings with them. Agenda Item No. 9- Report of Town Committees• Councilwoman Harrison - The Planning Committee met and continued discussions about the conservation district. A field visit is being scheduled. Mr. Kanter - The next Planning Committee meeting will be January 18, 1995. Councilwoman Harrison - The GEIS Committee met with John Barney and Daniel Walker to discuss the issues. A January meeting will be scheduled with Cornell. The unresolved issues will be forwarded to Cornell for recommendations for solving them. The Committee is hopeful this will serve as a model for an institutional zone, that it is not just useful for this purpose. One of the objections raised at the public hearing was doing more Special Land Use Districts. Aqenda Item No. Representatives: No report. 1 �� Aqenda Item No. 15 - Consent Aaenda Items• ins Supervisor Whitcomb - Deletion of item (b), discussed in executive session. Resolution No. 9/1995: f ' ii � � .� : t Item (e) . - C:� will of � Motion made by Councilman Klein, seconded by Councilwoman Harrison ' approving and/or adopting the resolutions for Consent Agenda Items 15(a) - 15(c) as presented, Item 15(d) is deleted. Item 15(e) will � be considered separately. � C� Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, abstain. Motion carried. Aqenda Item No. 16 - Public Hearinq Date, Local Law Partial Tax Exemption Persons With Limited Incomes 65 Years of Aqe or Over: Resolution No. 11/1995: Motion made by Councilwoman Valentino, seconded by Councilman Conley authorizing and directing the Town Clerk to advertise for a public hearing to be held at the regular meeting of the Town Board on February 13, 1995, at 7:00 p.m. in order that the Town Board may consider enactment of a, "LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER". Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Attorney Barney - Setting this public hearing allows consideration of increasing the $25,000 maximum which can be earned by the elderly to receive an exemption. The enabling legislation by the State was passed, the Town does not have to enact the State income schedule. Councilwoman Valentino - The maximum income has been to low, this new schedule is welcome. Motion carried unanimously. tem No . 1 Meetinq: 7 - Delec Resolution No. 12/1995: lte Associ� on of Motion made by Councilwoman Harrison, seconded by Councilman Conley appointing Supervisor Whitcomb as the Official Delegate; and Councilwoman Valentino as the Alternate Delegate on behalf of the Town of Ithaca at the Annual Meeting of the Association of Towns of New York State. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. 0 Carried unanimously. Agenda Item No. 18 - Association of Towns Annual Meetinq, Pavment Reqistration/Lodqinq/Transportation: Resolution No. 13/1995: Motion made by Councilman Klein, seconded by Councilwoman Valentino authorizing the payment of the registration, lodging and bus transportation to the NYS Association of Towns, the NY Hilton & Towers, and Teresa Robinson, Supervisor Town of Groton so that the delegated Town Officials and Town Employees may attend the New York State Association of Towns Annual Meeting to be held February 19 - 22, 1995 in New York City. Said payments shall be paid from the appropriate budgeted line item by department for each Town Official or employee. NYS Association of Towns - An amount not to exceed $540.00 NY Hilton & Towers - An amount not to exceed $3,000.00 Teresa Robinson - An amount not to exceed $500.00 Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. Aqenda Item No. 19 - Chanae Order #1 Coddinctton Road/Trov Road Water Extension: Mr. Walker - The $9,000 proposed is an increase of the contract cost for excavation of rock due to bedrock conditions. Bedrock is at the bottom level of the pipe requiring protection of the pipe through excavation. The location of the water main service to 159 Ridgecrest Road was necessary because it was up sized to a 2" pipe based upon the request of Bolton Point to increase the size of the service. This increased the cost. The project is completed except for final approvals from the Health Department. Hook ups will be done upon receipt of that approval. Resolution No. 14/1995: Motion made by Councilman Klein, seconded by Councilman Conley approving Change Order No. 1 for the Coddington Road/Troy Road Water Extension Project. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. It 20 - naati Newsletter Mrs. Noteboom - It is hoped the Newsletter can be prepared and mailed by the end of the first quarter, as long as the tax f n �� � � �i: �. ;: ;, collection process allows sufficient time to prepare it. Any suggestions for the Newsletter should be given to the Town Clerk's Office by the end of February. Councilwoman Harrison - The proposed conservation district should be included in the Newsletter. Supervisor Whitcomb - Some issues were discussed at the Planning/Engineering/Zoning meeting which should be included. Mr. Walker can supply those items. Additional Aqenda Item No. 1: Traininq Course Parks Grounds Assistant: Resolution No. 15/1995: Motion made by Councilwoman Valentino, seconded by Councilwoman Harrison approving the attendance of Jerry Strosnider to the Acetylene Welding course through BOCES. The cost of attending the seminar shall not exceed $150.00, and shall be expended from the B7140.402 account. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. �ditional Aaenda It Resolution No. 16/1995: � . 2 - Bc >n Point !� ts: Motion made by Councilwoman Valentino, seconded by Councilman Conley approving an amendment to the 1994 SCLIWC Revenue and Appropriations Budgets by $51,600 each by adding $39,600 to account SW3290, Share Joint Activity; and by adding $12,000 to account SW2378, Services to Other Governments; and by increasing the appropriations accounts as follows: Sw8320.402 SW8340.402 SW8340.222 - $19,600 - $20,000 $39,600 $12,000 Electricity - Raw Water Pump Station Electricity - Trans. and Dist. Total Electricity Maintenance Town and Village Systems and, the Town Board does approve the following transfers in the 1994 SCLIWC Budget: From: SW8330.216, $1,000.00; To: SW8330.201, From: SW9010.800 $ 13.78; To: SW9050.800, $1,000.00 $ 13.78 Ms. Alario - Bolton Point is increasing the revenues to offset additional expenditures. If they had not received additional revenues they would not have been able to increase the budgeted revenues. The electrical system was new and there was no way of f u � .� 11 e knowing costs for budget purposes. These amendments make adjustments for the cost of electricity. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. Agenda Item No. 12 - Public Hearinq, "LOCAL LAW AMENDING THE TOWN OF ITHACA ZONING ORDINANCE TO PROVIDE A SPECIAL LAND USE DISTRICT �LIMITED MIX USE) FOR THE ECO VILLAGE CO-HOUSING COOPERATIVE SPECIAL LAND USE DISTRICT (SLUD)": The Supervisor opened the public hearing at 7:00 p.m. The Town Clerk had proof of posting and publication. The Supervisor asked any interested persons to come forward to be heard. Jerry Weisburd, House Craft Builders, Employee Eco Village Co- Housing Cooperative: The Planning Board adopted a resolution to recommend a SLUD approval and took a great deal of time to work out the details. The SLUD is something the Eco Village people, Town staff, and Town Board can live with. The 30 acre SLUD is similar to what was presented to the Town Board. The use is not different than what is allowed in the current zoning. The only difference is units are clustered more tightly than the Town normally permits, the State minimum of five feet is being used. In keeping with the goals of the residents and the goals of the Comprehensive Plan the desire was to concentrate the development in the middle of the site away from the road. The housing will be further from the road than is normal, about 2,800 feet. Language in the SLUD specifically allows for that. There is a extending 50 in order to height limit increase in variance on the height of the buildings for towers feet. The clustering makes vertical buildings an asset make use of the passive solar design. The standard will be exceeded from 30 feet to 50 feet. There is no density or change in the use from normal zoning. Councilwoman Harrison - This procedure i what the Planning Board has addressed, approval roll is. Should the Town Board to areas where there is a rezoning? The GEIS was very useful. s confusing in determining and what the Town Board's plan on group site visits site visit for the Cornell Supervisor Whitcomb - Rezoning is not that common an occurrence. Councilwoman Harrison - This proposal has a very long road proposed. If Eco Village at some point goes bankrupt and there are people still living there, will the Town end up with petitions asking that the Town take over the maintenance of this road? Mr. Weisburd - The Planning Board spend a great deal of time on the 12 issue of the road, and included items about it in the SLUD. The road will be built to Town specifications with the exception of paving. The idea is that at some point it could be turned into a Town road after being fully brought up to Town specifications. If ": it were, even though it is a long road, there are no houses along the road. There would probably be that much road serving 30 houses anyway, it is just they are at the end of the road instead of along the road. It is 2,800 feet, but there is a fairly gentle grade of 5� to 6�. It is a fairly easy road to maintain and to negotiate while driving. Time was spent contemplating the Town taking over the road, it is not clear that the residents want that, but the SLUD is engineered in a way where that could happen. Councilwoman Harrison - The materials forwarded from the Planning Board had a statement, "that the Town of Ithaca Planning Board is concerned with the overall planning implications for the area surrounding the proposed Special Land Use District, and hereby recommends the Town Board through its Planning Committee study future zoning options for the surrounding West Hill area". What that was about? Mr. Noteboom - The Planning Board meant the 180 acre surrounding parcel. There has been land taken out of the larger parcel for the SLUD. Mr. Kanter - There have been discussions at several of the Planning Board meetings on whether the SLUD should apply to the entire Eco Village parcel (180 acres), or whether it should be specifically for the 30 acres which are currently proposed for development. The Planning Board has concerns about what would happen to the rest of the parcel, and what would happen on surrounding sites. After working through the SLUD proposal the Planning Board was comfortable with the end product. They indicated that wasn't all that should be looked at in the area. They felt strongly zoning was an issue in the West Hill area. Councilwoman Harrison - What was the dividing the property in this manner? Planning Board's concern, Mr. Kanter - The main concern was whether R30 zoning in the remainder of the acreage was appropriate. Supervisor Whitcomb - Were they concerned that it be more or less dense? Mr. Kanter - They discussed that it was an open issue that the Eco Village proposal brought to light. Attorney Barney - At the Planning Board level there was a split of the members as to whether the SLUD should be the 30 acre piece or whether it should be the 180 acre piece. They voted to use the 30 13 � Y� acre piece with reference in the resolution not to forget the rest of the parcel in the future�regarding its context of having a SLUD in the middle of it should further applications for rezoning be made. Mr. Walker - The first introduction of this proposal came before the Planning Board as a 180 acre project the larger group proposed for specific nature areas and interesting features on the overall site. The first phase to be implemented is by a sub set of that larger group . The sub set group says they have no control over what happens to the rest of the parcel. The Planning Board would have rather seen the complete acreage be proposed for one SLUD, but the project sponsors claimed that could not be done. Councilwoman Harrison - Are there different owners for these two pieces? Mr. Weisburd - There are two entities, Eco Village at Ithaca which owns the entire parcel; and then the first resident group who will buy and occupy the 30 acres. House Craft Builders represents the first resident group. They have a huge task in regarding infrastructure in starting this project. It would be nice if there were 300 people interested who had the resources, but they don't so they formed a separate entity to handle as much as they could, the 30 acres. Councilwoman Harrison - Is the Town Board comfortable with this if the SLUD is approved and nothing further goes forward on the site, and the Town was asked to take over maintenance of this road? The Town should be willing to accept the implications if nothing more is done on the rest of the site. Councilman Klein - There are controls in the local law for the road being taken over and the Town being able to charge the residents for paving it and bringing up to specifications. Mr. Walker - That is to protect the interest of the homeowners who may not have the protection of the bigger group in the future, and to protect the Town's interest of not facing an unreasonable burden to the other taxpayers of the Town. If there is a 30 acre SLUD with housing built and Eco Village dissolves, and the rest of the property is divested the parcel would be zoned for single family residential. Many of the benefits of the Eco Village concept would not be existing. If water and sewer were there because Eco Village encouraged that there may be pressure to down zone that parcel to R15. Councilman Klein - What about other access from the access road? If any of the parcels get split off at some point, will the site be accessed from the 150 foot strip? f ' ' i � r� 14 a� ;;; :; ; {_. !. Mr. Weisburd - No, Eco Village at Ithaca would have an easement to the road that was put in now. Councilman Klein - If they divested the lands, anyone who bought the land would have the ability to use that road? Mr. Weisburd - Not necessarily, it would be part of the approval process but it is not ruled out. Mr . Walker - You could not put houses every 150 feet along that road unless it was made a Town road and met the requirements of legal access. Councilwoman Harrison - Another 3, 000 foot road would not be wanted to meet access? There is nothing the way this is written which would make that a sure thing or preclude it. Mr. Weisburd - This was developed so if the worst case scenario happened, the rest of Eco Village at Ithaca could not do what they wanted to do, this would survive on its own. For that reason there is also 30 acres for the thirty houses. At the most restrictive zoning it would still conform. It is very concentrated and occupies only two acres out of the 30. rro one could come back and say they wanted to develop the open space. Councilwoman Harrison - It is not considered a phased because it is uncertain what will happen in the future, but being done now would certainly shape any future actions there be other cluster housing developments on the sight. they be clustered in ways to come off the same road? project what is should Would Mr. Weisburd - Yes, that was presented in detail. It shows as a dotted line where the loop road would be. The problem with future development will be Town water. Presently the first neighborhood will pump the water from the main line. It is understood that is the limit until the whole area water is improved. Until then it would be prohibitively expensive to do anything further. This is one of the reasons the project was scaled down. It is not known what the Town will do about the water. Councilwoman Harrison - Is it a water pressure issue? Mr. Walker - The large Eco Village parcel is currently served by water from the West Haven Road water main. The only portions of that parcel which can be adequately served by the existing pressure is along West Haven Road. Water can be drawn from there and pumped up to an artificial pressure maintenance system to serve these houses and meet the Health Department requirements. Councilwoman Harrison - Does getting enough water to serve more housing become infeasible? y ,, 15 Mr. Walker - water system. will own up to group will be Department. It could be done if it becomes a separate private This will not be a Town owned water system, the Town the meter, the supply to the 30 homes in this first a private water system regulated by the Health Councilwoman Harrison - What would happen in the future if Eco Village were no longer able to function as a group? Mr. Walker - That is the concern about putting a booster pump there. The intent is to build part of the system to meet Town specifications so that it could be accepted. "I am not going to recommend the Town accept another small booster pump like they.have in the Woolf Lane area". Councilwoman Harrison - How does approving this SLUD tonight address this issue? Mr. Walker - Rs long as all the operational components of the Eco Village and first residents group are in place there wouldn't be a problem. If the Eco Village and first residents group fail they will have a problem, and will probably come back to the Town and say fix it. The Town is not obliged to. There has been a situation where a privately maintained sewer system has caused the residents a problem and they have applied to the Town to take it over. A cost estimate of $250,000 was given to upgrade that system, and the residents said they would maintain their own system, which they are still doing. Councilman Klein - Would this system be charged 30 units? Mr. Walker - It would charged as a multiple residence, 30 separate units, the water bill would be a minimum of 30 units. Mr. Weisburd - If there were major defaults the whole thing could be taken over as a multiple family property. Then they would maintain the water as it is proposed to be maintained now. That might be a more likely scenario. Claudia Weisburd - The Town Board would have to understand the magnitude of the problems there would have to be for there to be a default. There are 30 homeowners, a large number of them would have to default to the extent the others couldn't cover for them. There is a cooperation of all of these owners who own the property. It is a much larger magnitude than a few homeowners not being able to meet the mortgage payments. There are many levels of protection before a default would occur. Supervisor Whitcomb - Is it true the water system will be designed to Mr. Walker's specifications? 16 Attorney Barney - The local law, Paragraphs 2 and 3 on Page 15 outline that the water line has to be constructed in accordance with the Health Department requirements, and the applicable plumbing and building codes, and the pump stations must be " constructed in accordance with the specifications of the Town through the Town Engineer. Liz Walker, Co Director Eco Village at Ithaca - It is exciting to have gotten this far with the project.. Many may have seen the Ithaca Journal article which details some of the people who have moved to Ithaca to be part of this. There is a great deal of commitment within the group and it is an exciting time for these people to be close to finalizing the process to be able to move onto the land. Lois Levitan, ( Adjoining land owner who has not been receiving notification of these meetings.) - The Town Board should consider the impact of this much infrastructure on what has been a significant piece of open space on West Hill. Ms. Levitan used the proposed drawing to illustrate her points. Lois Levitan - It is not presently known where this project falls within the Town master plan. The Town Board in any of its considerations must think about the impact of this amount of infrastructure on an area where there have been donations of land for things like the Plantations and surrounding homeowners who have purchased parcels to set aside back areas of land. The Eco Village concept is a wonderful idea, and I was involved with it for a long period of time. It is not known what exactly is being proposed. The Town Board must think not only of the 30 households now, but the possiblity of another 150 near Coy Glen. These comments are not offered to stumble the plans which are happening, but the direction this project is going to take has lost sight of major initial goals of Eco Village and one of the major basis of support given by the surrounding neighbors that this was going to be left as a conserved open space. This is perhaps just two acres of built environment, the proposed loop is not. It will have a major impact on what is open space. Councilwoman Harrison - The proposal has a relatively small area occupied by housing and a large area to be preserved as permanent open space. The acres proposed to be sold to the first residents group are far from the existing road, so that has necessitated a long road way. Compared to R30 development of the 180 acres, or the 30 acres this is a less scale of impact. Are you suggesting this is the wrong part of this whole Eco Village site? �G_� . . II i �n l / , Ms. Levitan - This is a lot of infrastructure and a lot of road. This is not much less than proposed several years ago by a developer. It should also be questioned whether this much infrastructure is necessary. This may not have an immediate impact on drainage in Coy Glen, but it might. There is great concern with this amount of infrastructure in the middle of something that is this much open space. In conversations with members of Eco Village and Mr. Weisburd about a default occurring prior to the time when other portions are accessed by a residents group, what happens to potential development and future roads? Supervisor Whitcomb - Absent any present rezoning the potential for development on that site is for R30, which is one and one half units per acre. Councilwoman Harrison - Has the Planning Board held a public hearing regarding this matter? Mr. Kanter - The Planning Board held one public hearing. Ms. Levitan - Why weren't adjoining landowners notified? Councilwoman Harrison - Are the issues Ms. Levitan brought forward issues the Planning Board has discussed in detail? Mr. Kanter -"Yes, at several meetings." Joan Bokaer, Eco Village at Ithaca - Agriculture is very important to this group. Nine months were spent studying this land. The cheapest, easiest place to build is the slope on West Haven because of the gravel and loam soil. They did not wish to place structures in the finest soil in the region. There are already productive gardens on part of this land. It was known it would a great financial sacrifice. The group feels very strongly that good agricultural land should be for growing food. One thing not thought through as thoroughly as it could have been was the sloping. Where the neighborhoods would be placed should the whole land be developed. Saving energy is also very important and building on the southern slope. If the houses were moved slightly towards the south a gentle slope could be used to build passive solar housing. That is why there was a slight shift of placement. Councilwoman Harrison - There is nothing before this Town Board that preserves those agricultural soils in the SLUD. Theoretically that is what started this, but it is not embodied in the law. Ms. Bokaer - At the present time easements cannot be put in force. : Claudia Weisburd - The agricultural land being referred to is not part of the 30 acres, although some portion is. Councilwoman Harrison - That is someone's decision as to how that is being done. The rationale of why this necessitates a very long road is a discomfort. If it has to do with preserving agricultural potential in the area where the development would require less road and presumably being able to provide water service without the pump station, then it is awkward passing a law which does not embody that rationale. Ms. Bokaer -"That is a paradox because should one neighborhood cluster 30 houses knowing that there may not be future clusters because the water is so uncertain, take on 176 acres to do a SLUD. If that were the case the price would make this prohibitive. Maybe two or three people would actually stay. They would not stay if everyone else was priced out. The reality is the residents group is a middle class group who cannot afford to take on the whole land, especially given the obstacles. However, it is being looked at in the hopes the group will be able to someday to turn this into productive land. Councilman Klein - Could some background be given as to the difference in the residents group and the larger group? Ms. Bokaer - The land is controlled by a non profit 5010E called Eco Village at Ithaca whose purpose is to build for environmental conservation. Ms. Levitan - Housing unless it is for low income is not a non profit rationale. The main non profit rationales were environmental conservation and education. Ms. Weisburd - Other corporate purposes of Eco Village at Ithaca was educational outreach and modeling substantial systems of living. In the statement of purpose for the modeling of substantial systems of living, housing at high density with passive solar were all incorporated once those goals started being manifested in certain specific proposals. The corporate purpose was modeling sustainable systems of living. Ms. Bokaer - The corporation is selling parcels of land to this housing entity whose mission statement is compatible with the development guidelines of Eco Village at Ithaca. Ms. Weisburd - With restrictions on that sale that any development which happens on the sold land is compatible with the purposes of Eco Village at Ithaca. Ms. Bokaer - A resident group has formed which is becoming the Eco Village Co Housing Cooperative whose mission statement is compatible with the broader organization. They are purchasing 30 19 ;: i r i +/- acres in that designated area. Councilman Klein - Isn't it a paradox to leave the an R30, and not set up some sort of zoning that is the goals. It is funny if there is a little parcel it collapses and they are surrounded by R15 zoning lots. Attorney Barney - Now the land is zoned R30. rest of the land compatible with and the rest of and 100' by 150' Ms. Weisburd - The Town does not know where it is water, and the residents group cannot support the and ambiguity it would take to resolve the water actually going forward. Mr. Kanter - That from the Planning discussed at their issues would take Board did not wish going amount issues with the of time prior to is why there was the additional recommendation Board as a compromise because all of this was meetings. It was felt looking at those other a significant amount of time and the Planning to hold up any decisions. Cisela Wildes - We moved from Wisconsin in August 1993 just to be part of Eco Village. As a volunteer at the Eco Village office the discovery has been made that the co-housing movement has spread across the country and become incredibly popular. People are now standing in line to be a part of this. This Board fears that the Eco Village will dissolve, that will probably never happen because so many people call and write to ask how they can be a part of this. Once the residents are living there it will be something very viable showing the purpose for being there in a sustainable living community. The sense is that when someone moves out another will move in immediately. This has happened with many co-housing communities which have already been built. There is concern about the Coy Glen area, those people could not have any better neighbors than the Eco Village residents who are so environmentally concerned, more so than individuals in typical subdivision. Jen Bokaer-Smith - The Town Comprehensive Plan was to preserve a rural vista and to keep housing from the road. The road being so long and the housing built so far back was considered by the residents group as doing something the Town wanted. Ms. Levitan -"I agree the Eco Village people will be great neighbors, please don't take anything I am saying implying anything different". Maintaining the idea of the rural atmosphere is a good concept, but in reality a road this long is not necessary to do that, hedges and a 100 feet set back would maintain the visual rural aspect. In an area like Ithaca open spaces and green belts around an urbanized 20 environment are tremendously important. The agricultural closest to the City is for fruit and vegetable production and not the growing of major grains. It is more likely that households , maintain fruit and vegetable gardens closer to their homes and that � the open space characteristics be weighed with the preservation of agricultural land. The loss of two acres of agricultural land must be weighed with the impact on a wildlife corridor on spiritual and social well being for having a vast area of open space for this urban environment. : �; .. Once this first residents group is put in the middle of what is now open space they will not benefit from the quiet which is appreciated presently. It will be gone, that must be taken to heart now before it is too late. The Supervisor closed the public hearing at 8:42 p.m., and brought the discussion back to the Board. Councilwoman Harrison -"I have perhaps been remiss in not walking this site, and feel uncomfortable voting for changes in zoning without that visit, I will abstain from voting." Attorney Barney - The Town should have an Agricultural Data Statement on file before taking action, and this statement has not been received. Mr. Kanter - The statement must be filed with Tompkins County prior to taking action. Attorney Barney - Before this Board votes on either the Environmental Impact Statement or the Local Law this statement must be filed. It is a new requirement by the State Department of Agriculture and Markets which says prior to rezoning, site plan approval, or subdivision approval on property located in a agricultural district or within 500 feet of a property used for agricultural purposes this statement must be submitted. The statement is a type of SEQR which tells about the property and what agriculture is involved. It has to be filed with the County after receipt by the Town. The statute does not expressly say it has to be available ahead of action although it would not make sense otherwise because the statement is to be considered before a decision is made. Ms. Bokaer-Smith - The statement was left at the front desk of the Town Hall today, it is in the Town's possession. Attorney Barney - The Town cannot act on the statement until it has been looked at and filed with the County. Supervisor Whitcomb - Since not all members of the Town Board are present and some individuals are expressing reservations about acting it may be better to wait. P ' ' „ 21 The Board is reminded of the time and effort which has been spent on this project already. It has come to the Town Board for consideration and was referred to the Planning Board who has spent months reviewing this project in every detail. The Board has '� before them a proposal that was reviewed by people to whom this Board has delegated the responsibility to question whether it should be in this particular location at this point in time. If the Board had reservations about where this project should have been located it should have discussed earlier in the process before all this effort was expended on this particular location. The vote can be delayed to the next regular meeting or a special meeting can be held to consider it. Attorney Barney - The Agriculture Data Statement can be filed with the County tomorrow. The County has thirty days to respond to the statement. Mr. Kanter - The County was given the normal notification and they commented they needed to see the Agricultural Data Statement, other than that they responded the Board would be free to act without prejudice. Councilwoman Valentino - Is there more information in the statement which needs to be considered? The information the Planning Board gave is very extensive. What would be the impact since the statement is so close to being filed? Attorney Barney - After the statement is filed with the County it is out of the Town's hands if they chose not to respond for the thirty days. A special meeting can be scheduled, but the Board cannot act until the response is received or the thirty days have passed. Councilman Conley - Is the Attorney saying that legally the Board should not vote this evening, or is it just better if the Board doesn't? Attorney Barney - The Board is supposed to have it in their possession before action is taken. This statement was not received until late this afternoon. Legally this is a procedural step which should be followed before voting. Councilwoman Valentino - The Board needs to make sure the proper procedures are followed because a vote tonight could possibly result in another delay if the proper procedures are not followed. Supervisor Whitcomb - There will be a special meeting of the Town Board on January 30, at 5:30 p.m. in order to consider action on this issue. The Town Clerk is directed to advertise this special meeting. The Town Board will go on a site tour of the Eco Village E s �� �� � � �� 22 site on January 15, 11:00 a.m. The Town Clerk is directed to post notification and advertise the site tour. Councilman Klein - Has the residents group officially changed their name? Ms. Weisburd -"No, the incorporation has not been completed yet" Councilman Klein - There is nothing in the SLUD which ties the group to certain standards of sustainable architecture and product. That is a large driving force of this concept. Even though these people are good and honorable and will do what they say, this is all being taken in "blind faith". Mr. Weisburd - Even if this were "run of the mill housing" it is a great project which works and is in keeping with the Comprehensive Plan. This project should go ahead, there are other concerns but the group is not asking for special compensation for those. Councilman Klein - In the preamble to the law it is talked about, therefore it should be included in the law. Ms. Weisburd - The law does say that only 10� of the land area within the SLUD is going to be covered with structures. That is a very broad restriction and a large deviation from the R30 zoning. Whatever is done has to go through the site plan process. It is not as though the SLUD allows anything to be done. Councilman Klein - What products are going into the buildings? Wood from renewable resource forests, plastic insulation, and pressure treated timbers which are environmentally safe? Councilwoman Harrison - The construction materials have been expressed, should they be included in the law? Councilman Klein - The materials used should be embodied in the law. Attorney Barney - What do you put into the law and what is put into the site plan approval? It is difficult to legislate an ecologically good proposal without specifics. There is the building code, density requirements and a site plan on which this project is based showing a clustering. The tone of what is to really be built is determined through the site plan approval process. Councilwoman Harrison - The findings do say the proposed project will demonstrate how it will conserve energy, water, and have passive solar. Does that mean if a site plan were presented to the Planning Board that did not address energy conservation, preservation of agricultural soils, and these other things would they be obligated to turn down site plan approval? 23 Attorney Barney - They would not be obligated, but the Planning Board would have the ability to say they were not doing what was said would be done. '..� Councilwoman Harrison - Wouldn' t it be incompatible with the law if the findings say they will take conservation measures and it was ignored? Attorney Barney - It is a question of how much discretion the Town Board wishes to give to the Planning Board. If the group proposed conventional housing the Planning Board could choose to say at that time this is not compatible with what this rezoning was all about. The Planning Board is not mandated to say that, and there may be reasons why certain conservation measures after studies would not be beneficial. These are things the Planning Board will look at and if there is not compliance wi°th some of these items they could say "no" to site plan approval. Councilwoman Valentino - Past experience has shown that kind of finding gives the Planning Board flexibility to say "no", if they feel something is not within the outline of what was proposed. Attorney Barney - There Craft Builders and the for this legislation. different from that this out the differences. has been documentation presented by House residents group as the underlying reasons If they come forward with ideas very law allows for the Planning Board to point Councilwoman Valentino - People were appointed to the Planning Board who are responsible individuals by this Town Board who trusted they will look at these issues. Councilman Klein - Page 10, talks about only 10 certificates of occupancy being issued unless certain criteria are met. Does that mean the residents can build 10 housing units without a road? Attorney Barney - The residents can get 10 building permits without a road, but only if the Town has the easements for the road. They can build up to 30 housing units under certain circumstances without the road if the Town has the easements for the road, and if the Planning Board finds there is adequate financial backing put aside in a way that is satisfactory to the Town officials that there will be money to build this road before people move in. Councilman Klein - That is for more than 10 units, but up to 10 units is conceivable that ten families could be stranded with no road. Attorney Barney - That is correct, but it is not a Town road and the argument was from the residents group that the Town shouldn't care because it will not be a Town road. 24 r� 1 ; � ,� J 's. Councilman Klein - The Town does care because if a problem develops those residents will come to this Town Board to solve it. Attorney Barney -"This legislation was not written as I wanted, if it was drafted as I wanted it were there would have been no building permits until the road was built". There were a great deal of discussions back and forth, the residents group wanted "carte blanche" to build whenever they wanted. The end result was ten building permits, anymore than ten they have to clearly demonstrate financial ability to build the road and allocate it through a letter of credit, bank account, etcetera to the Town's satisfaction to assure the road can and will be built. Councilwoman Harrison - Why wouldn't that be done before anything? Attorney Barney - It doesn't make a lot of sense to build a heavy duty road until the construction is completed at the end of the road. Whatever road was put in would be torn up with the construction. Emergency vehicles will not be using this road unless there is an accident on the construction site. Those vehicles will need access before people move in. Councilman Klein - It is troubling that if something happens and there are ten families with a muddy trail for access the Town may will be faced with coping with that. Why can't there be some bond posted at the start of this project? Mr. Weisburd - The residents have a commitment for twenty five units now. The idea is that the road, infrastructure, and houses will be built all at one time. The residents do not want to build the houses and then the road. Since the road is being directly financed by the residents they did not want a situation where all the money was being used for the infrastructure and then start on the housing. This would set the timetable back another season. It was suggested the road construction be done in conjunction with the housing construction. . The Building Officer has a schedule of inspections as the houses are built, the road construction will be coordinated accordingly. Mr. Frost - Code would require access within 100 feet of any "B" occupancy. Attorney Barney - The Town has said there will be no building permits issued until the residents have title to the strip of land, they have constructed a road to the extent of the opinion of the Town Engineer and Highway/Parks Superintendent it provides a useable surface for ingress and egress of emergency and service vehicles, and there is satisfactory approval from the cooperative leases there is a mechanism in place for the maintenance of the road, and the road length is determined not to be more than 3,000 feet, and a posted sign is placed saying it is a private road. 25 � ;1 r �; Councilman Klein - On Page 9, it allows the residents to build a useable road for ten families. Attorney Barney - During construction the road would necessarily be satisfactory for emergency vehicle access. not Councilman Klein - If after those ten units are built and something just doesn't work the Town will be left with this situation. Attorney Barney - The Town will not be left with this road, the ten people who bought into this project in this fashion who have argued the construction of these ten units before a road is finished are the ones left with this unfinished road. It is not that the Town said "you have the right to build ten units", the residents came forward and said they wanted to start building ten units knowing there may not be a finished road. Mr. Weisburd - Those ten people are the stockholders in the corporation that is building the road. Attorney Barney - Certificates of Occupancy will not be issued for any of the ten units until the road is completed to the Town's satisfaction. Councilman Klein - Is there any potential problems with the lending institutions? Attorney Barney - That has been considered throughout this process. The attempt was made to structure this to minimize the likelihood of that happening. It is unfair to tell these people to put up front $20 million to build this project. A fair compromise was achieved to protect the Town in the event of some kind of default. Within the context of discussions and what has been presented the Attorney, Engineer, and Planner are comfortable with what is proposed. Councilman Klein - Page 10, Paragraph 2(a) talks about the base being built to highway specifications except paving may be omitted. What would be left? Mr. Weisburd - There may be two courses of asphalt, and the residents are considering using organic fibers instead of asphalt. Councilman Klein - As a matter of curiosity, the Town should be able to put a traffic counter on this road after it is built. Aqenda Item No. 3- Executive Session Cont'd• Motion made Harrison to matters. I-F �, � . . II 'i tn by Councilwoman Harrison, seconded by Councilwoman move into executive session to consider personnel � Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. "� The Board moved into Executive Session at 8:19 p.m. Motion made by Councilwoman Valentino, seconded by Councilwoman Harrison to return to regular session. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. The Board returned to the Executive Session Resolution No. 6: regular session at 9:10 p.m. As a result of the following was adopted. Motion made by Councilwoman Valentino, seconded by Councilwoman Harrison appointing Stephen D. Smith, Chair of the Town of Ithaca Planning Board for a term of office commencing immediately upon adoption of this resolution through December 31, 1995. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. Resolution No. 10: Motion made by Councilwoman Valentino, seconded by Councilwoman Harrison appointing Patricia Keller to the position of regular, full-time Assistant Zoning Officer/Building Inspector, at an annual salary of $25,000, retroactive to January 5, 1995. Full benefits apply. Such appointment is contingent however, upon Ms. Keller obtaining the certification from New York State required to be a Building Inspector and Code Enforcement Official by December 31, 1995. Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. Additional Business: Councilwoman Valentino - Request that a discussion be held at the next regular Town Board meeting setting a public hearing for changing the designation of Eastern Heights General Purpose Land to Park Land. The people have been waiting for this to happen, the road is now open. The new road has actually cut down on the Eastern Heights instead of increasing it 27 traffic coming up through . The people who live on the lower end of Eastern Heights are going down to Route 79 to the City as it is faster. Even though people had told the Board it would cause more problems, it looks as if it has helped instead. / Mrs . Noteboom - It will be added to the agenda for February 13 , 1995. Supervisor Whitcomb - The Tompkins County Board of Board at the next meeting municipal building to see effort. Honorable Stuart Stein, Chairman of the Representatives will be addressing the regarding the County's plans for a new if the Town is interested in a joint Ad�ournment: As there was no further business to come before the Town Board Councilman Conley made a motion to adjourn, seconded by Councilwoman Valentino. Carried unanimously. The Supervisor closed the meeting at 9:13 p.m. **January **January Village **February 15, 1995 - 30, 1995 - SLUD. 13, 1995 - 11:00 a.m 5:30 p.m 5:30 p.m Respectfully submitted, � ���r� �Joan Lent Noteboom Town Clerk , Site Tour , Consider Eco Village at Ithaca enactment Local Law Eco , Regular Town Board Meeting : r � <: ,. i, ,. ;. • �� RHACA, NEW VORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 3 Amendment of Agreement - HOLT Architects Resolution No. 1 WHEREAS, the Town of Ithaca has previously entered into an agreement with HOLT Architects to conduct a feasibility study for a new Town Hall; and WHEREAS, a certain property has been brought to the attention of the Town Board as a possible site for a new Town Hall; and WHEREAS, the Town Board has discussed the possible acquisition of �his property in Executive Session and desires a study be made of the said property to determine if it would meet the needs of the Town; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereby authorizes the Town Supervisor to execute an amendment to the agreen,ent with HOLT Architects to provide a feasibility study of the property discussed in Executive Session; and be it further RESOLVED, the cost of the said feasibility study as outlined in the amendment to the agreement shall not exceed $5,000.00 and shall be expended from account A1620.412. MOVED: Councilman Conley SECONDED: Councilwoman Valentino Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 1, 1995 JcSan Lent Noteboom, Town Clerk I� �� i � � � � (, ;; ,` i � if� ��• w ••;'� �' �� *_ 126 EASi SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 4 Town Officials 1994 Annual Reports Resolution No. 2 WHEREAS; the Town of Ithaca Town Officials have presented their 1994 Annual Reports to the Town Board for their review; and WHEREAS, the Town Board has reviewed and accepted the said 1994 Annual Reports; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca does hereby accept and approve for permanent filing the following 1994 Town Officials Annual Reports. Town Engineer - Annual Report Town Highway/Parks Superintendent - Annual Report Town Building Inspector/Zoning Officer Annual Report Town Planner - Annual Report Town Clerk - Annual Report Assistant Budget Officer - Annual Report Personnel Manager - Annual Report MOVED: Councilman Conley SECONDED: Councilwoman Valentino Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 oan Lent Noteboom, Town Clerk . �� � I. ,` . I, ► F . � ; �, �.' : �. 126 EAST SEtdECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 5 Town Justice's 1994 Annual Reports Resolution No. 3 WHEREAS, Town Justice, Merton Wallenbeck and Town Justice, Clarence Larkin have presented their 1994 Annual Reports to the Town Board as required by Town Law; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereb for filing by the Town Clerk the Annual Reports of Town Merton Wallenbeck, and Town Justice, Clarence Larkin for 1994. MOVED: Councilman Conley SECONDED: Councilwoman Valentino y accepts Justice, the year Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 Jo Lent Noteboom, � Town Clerk Ratification of i � ,. � � . . ,. 126 EAST SENECA STREET ITHACA, NEW YORIC 14850 Town Board Meeting 1/9/95 Agenda Item No. 6 Supervisor Board & Committee Appointments 1995 Resolution No. 4 BE IT RESOLVED, the Town Board of the Town ratifies the appointments of those individuals various Town of Ithaca Committee's, and the Intermunicipal Cable Television Commission m< Supervisor, John Whitcomb: of Ithaca hereby as listed to the Tompkins County de by the Town TOWN OF ITHACA Town Supervisor 1995 Appointments Codes and Ordinances Committee• Karl Niklas, Chair Catherine Valentino Eva Hoffman Herbert Finch David Klein Staff Support: John C. Barney, Attorney for the Town Andrew Frost, Building Inspector/Zoning Officer Finance Committee: John Whitcomb, Chair Catherine Valentino Edward Conley Staff Support: Sally Alario, Assistant Budget Officer Personnel Committee: John Whitcomb, Chair Catherine Valentino Ellen Z. Harrison Planning Board Chair Edward Austen Staff Support: Patricia Punger, Personnel Manager Plannina Committee• Carolyn Grigorov, Chair Karl Niklas Ellen Z. Harrison Candace Cornell Planning Board Chair Staff Support: Jonathan Kanter, Town Planner Planning Department , �, t' ' :; � 1 F � 1 Supervisor Appointments Res. #4/1995 Page 2. Public Works Committee: David Klein, Chair Edward Conley John Whitcomb Staff Support: Fred Noteboom, Highway/Parks Superintendent Rich Schoch, Parks/Open Space Manager Daniel Walker, Town Engineer Road/Street Names Sub-Committee: Edward Conley, Chair Fred Noteboom, Highway/Parks Jonathan Kanter, Town Planner Andrew Frost, Building/Zoning Interviewinq Committee: David Klein Catherine Valentino Superintendent Officer Staff Support: Patricia Punger, Personnel Manager Joan Lent Noteboom, Town Clerk Historical/Anniversarv Celebration Committee: Joan Ellen John Lent Noteboom, Chair G Perri Bruce George Z. Harrison . Whitcomb Lopinto Brittain Frantz Staff Support: Joan Lent Noteboom, Al1 Town Departments MOVED: Councilwoman Harrison SECONDED: Councilman Klein Town Clerk Supervisor V�ihitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 � Joan Lent Noteboom, Town Clerk �OwN o� I7���C� 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 7 1995 Town Board Appointments Resolution No. 5 BE IT RESOLVED, the Town Board of the Town of Ithaca hereby appoints the following individuals to serve on the Town of Ithaca Boards as listed for the terms of office indicated: Conservation Board: Eva Hoffman - Member Records ManaQement Advisory Board• • John Whitcomb, Supervisor - Carolyn Grigorov, Councilwoman - Joan Lent Noteboom, RMO - Daniel Walker, Town Engineer - 1/9/95 to 12/31/96 1/9/95 to 12/31/95 Mary Bryant, Administrative Assistant - MOVED: Councilwoman Harrison SECONDED: Councilman Klein Chair Member Member Member Member Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 Joan Lent Noteboom, Town Clerk � � � 126 EAST S�IECA STREE4 RHACI�, NEW YORK �� Town Board Meeting 1/9/95 Agenda Item No. 7(a) Appointment Planning Board Chair Resolution No. 6 BE IT RESOLVED, the Town Board appoints Stephen D. Smith, Chair of Board for a term of office commencing this resolution through December 31, MOVED: Councilwoman Valentino SECONDED: Councilwoman Harrison of the Town the Town of immediately 1995. of Ithaca hereby Ithaca Planning upon adoption of Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 Jo�n Lent Noteboom, Town Clerk Ir � �, � ii � � � �� , Town Tompkins i. , . , . . � �. 126 EAST SENECA STREEV �TFIACq, NEW YORK � Town Board Meeting Agenda Item No Board Recommendation County Environmental Resolution No. 1/9/95 . 7 of Rppointment Management Council 7 BE IT RESOLVED, the Town Board of the Town of Ithaca hereby recommends the appointment of Janet Hawkes as the Town of Ithaca representative on the Tompkins County Environmental Management Council; and be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Board of Representatives and Janet Hawkes. MOVED: Councilwoman Valentino SECONDED: Councilwoman Harrison Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 an Lent Noteboom, Town Clerk �; ; � i TO�V1V' o� ITHA�A 126 EAST SENECA STREET RHACA, NEW YORK �aeso Town Board Meeting 1/9/95 Agenda Item No. 8(a) 1996 Solid Waste Annual Fee Resolution No. 8 WHEREAS, Lisa A. Stephens, Tompkins County Budget and Finance Manager has asked the Town Board to consider whether the Town of Ithaca is willing to negotiate the possibility of the Town collecting the 1996 Solid Waste Annual Fee; and WHEREAS, the Town Board has reviewed and discussed the opinions received from Mitchell S. Morris, Associate Counsel, Office of the State Comptroller; and A. Kevin Crawford, Counsel, The Association of Towns of the State of New York; and WHEREAS, the Attorney for the Town has investigated the legality of the Town collecting the said fee and has reported his findings to the Town Board; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca is not willing to negotiate the possiblity of the Town collecting the 1996 Solid Waste Annual Fee on the 1996 Town & County tax bill because the Attorney for the Town advises that, under current Town Law the Town of Ithaca lacks the legal authority to collect this fee. MOVED: Councilman Klein SECONDED: Councilwoman Valentino Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Ha'rrison, aye; Councilman Conley, aye. Motion carried unanimously. DATED: January 9, 1995 � Joan Lent Noteboom, Town Clerk � ,; � .�: � . .� :: ��. 126 EAST SEMECA STREET RHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Items 15(a) - 15(e) Consent Agenda Items Resolution No. 9 BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items 15(a) - 15(c) as presented; Item 15(d) is deleted. Item 15(e) will be considered separately. MOVED: Councilman Klein SECONDED: Councilwoman Harrison Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, abstain. Motion carried. DATED: January 9, 1995 oan Lent Noteboom, Town Clerk I� `� �� ' �.0= • � 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 15(a) Town Board Year End Minutes - 12/30/94 Resolution No. 9(a) WHEREAS, the Town Clerk has presented the Town Board Meeting Minutes for the year end meeting held on December 30, 1994, to the Town Board for their review and approval; and WHEREAS, the Town Board has reviewed and approved said minutes as written; now therefore be it RESOLVED, the Town Board does hereby approve and adopt said minutes as the official minutes of the Town Board for the year end meeting held December 30, 1994. MOVED: Councilman Klein SECONDED: Councilwoman Harrison Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, abstain. Motion carried. DATED: January 9, 1995 Joan Lent Noteboom, Town Clerk I? ` , ii � �:� � WHEREAS, vouchers has payment; and TOR'N o� IT.�ACA 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 15(b) Town of Ithaca Warrants Resolution No. 9(b) the abstract with the following numbered listing of been presented to the Town Board for approval of WHEREAS, said abstracts have been audited for payment by the Town Board; now therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the abstracts. General Townwide Vouchers: i� General Outside Village Vouchers: No. Highway Vouchers: No. Water District Vouchers: Sewer District Vouchers: Capital Projects Vouchers: � MOVED: Councilman Klein SECONDED: Councilwoman Harrison No. No. No. 8636 1 336 1 8502 273 273 33 8653 3 342 8595 276 278 34 $ 20,679.75 1,567.47 16,374.13 4,210.00 12,000.92 113,273.80 62,606.41 164,185.15 Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, abstain. Motion carried. DATED: January 9, 1995 Joan ent Noteboom, Town Clerk /' ; � � , < � 4• r t ;i ;� i�� �� �. .: .,� 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 15(c) Bolton Point Warrants Resolution No. 9(c) WHEREAS, the abstract with the following numbered listing of vouchers for Bolton Point have been presented to the Town Board for approval of payment; and WHEREAS, said abstract has been audited for payment by the Town Board; now therefore be it RESOLVED, that the Town Board does hereby authorize the payment of said vouchers as numbered and listed on the abstract. Operating Fund Vouchers MOVED: Councilman Klein No. 748 - 811 No. 1 -71 $120,512.69 SECONDED: Councilwoman Harrison Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, abstain. Motion carried. DATED: January 9, 1995 Joan Lent Noteboom, Town Clerk i:, ,. ,. , � 126 EAST SENECA STREET RHACA, NEW YORK 14850 . Town Board Meeting 1/9/95 Agenda Item No. 15e. Regular Appointment of Ass't Zoning Officer/Bldg Resolution No. 10 Wi-iEREAS, Patricia Keller has worked for the Building Department since July 5, 1994; and Inspector Zoning and WHEREAS, Ms. Keller has completed her six month probationary period in a satisfactory manner; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby appoint Patricia Keller to the position of regular, full-time Assistant Zoning Officer/Building Inspector, at an annual salary of $25,000, retroactive to January 5, 1995. Full benefits apply; and be it further RESOLVED, such appointment is contingent however, upon Ms. Keller obtaining the certification from New York State required to be a Building Inspector and Code Enforcement Official by December 31, 1995. MOVED: Councilwoman Valentino SECONDED: Councilman Klein Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 Joan Lent Noteboom, Town Clerk .,;-. ; � ;; i �� .� ., ., , ;. .,. 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 16 Public Hearing Date - LL Real Property Tax Exemption Property Owners - Limited Income/Over 65 Resolution No. 11 WHEREAS, the Town Board of the Town of Ithaca has reviewed and discussed a, "LOCAL LAW INCREASING THE PARTIAL TAX EXEMPTION FOR REAL PROPERTY OWNED BY PERSONS WITH LIMITED INCOMES WHO ARE 65 YEARS OF AGE OR OVER"; and WHEREAS, the Town Board of the Town of Ithaca wishes consider enactment of the said local law; now therefore be it to RESOLVED, the Town Clerk is hereby authorized and directed to advertise for a public hearing to be held at the regular meeting of the Town Board on February 13, 1995, at 7:00 p.m. in order that the Town Board may consider enactment of the said local law. MOVED: Councilwoman Valentino SECONDED: Councilman Conley Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley. Carried unanimously. DATED: January 9, 1995 Joaf� Lent Noteboom, Town Clerk �. ,� �, . �� . . �� 126 EAST SENECA STREET ITHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 17 Offic�al Delegate and Alternate Delegate NYS Association of Towns Annual Meeting Resolution No. 12 VJHEREAS, the NYS Association of Towns Annual Meeting held on February 19-22, 1995 in New York City; and will be Wi-iEREAS, the Town of Ithaca is a member in good standing with the NYS Association of Towns and is eligible to have voting rights at said meeting• and , WHEREAS, it is necessary Official Delegate and Alternate behalf of the Town of Ithaca at for the Town Board to appoint an Delegate who have voting rights on said meeting; now therefore be it RESOLVED, the Town Board of the John G. Whitcomb, Supervisor as Catherine Valentino, Councilwoman as of the Town of Ithaca at the NYS Meeting. MOVED: Councilwoman Harrison SECONDED: Councilman Conley Town of Ithaca hereby appoints the Official Delegate; and Alternate Delegate on behalf Association of Towns Annual Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 � �.� ,� Joan Lent Noteboom, Town Clerk ;;� � � TOW�lT oa� ITHA�A 126 EAST SENECA STREET ITHACA, NEW YORK 14856 Town Board Meeting 1/9/95 Agenda Item No. 18 Payment Registration/Lodging/Transportation NYS Association of Towns Annual Meeting Resolution No. 13 WHEREAS, the New York State Association of Towns Annual Meeting is to be held on February 19-22, 1995 in New York City; and WHEREAS, the Town Board of the Town of Ithaca has approved the attendance of various Town Officials and Employees at said meeting by adopting Resolution No. 253(p) of the year 1994; and WHEREAS, registration and reservations have to be made with the NYS Association of Towns, the NY Hilton and Towers for lodging, and with Teresa Robinson, Supervisor Town of Groton for bus transportation for said officials and employees; and WHEREAS, it is necessary for the Town to pay for the said registration, lodging and bus transportation; now therefore be it RESOLVED, the Town Board of the Town of Ithaca hereby authorizes the payment of the registration, lodging and bus transportation to the NYS Association of Towns, the NY Hilton & Towers, and Teresa Robinson, Supervisor Town of Groton so that the delegated Town Officials and Town Employees may attend the New York State Association of Towns Annual Meeting to be held February 19- 22, 1995 in New York City; and be it further RESOLVED, said payments shall be paid from the appropriate budgeted line item by department for each Town Official or Town Employee. NYS Association of Towns - An amount not to exceed $540.00 NY Hilton & Towers - An amount not to exceed $3000.00. Teresa Robinson - An amount not to exceed $ 500.00. MOVED: Councilman Klein SECONDED: Councilwoman Valentino Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 J/�an Lent Noteboom, Town Clerk .i�� �� ;. .. 126 EAST SENECA STREET RHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item No. 19 Contract Change Order No. 1 Troy Road/Coddington Road Water Extension Resolution No. 14 WHEREAS, during the course of construction of the Troy Road and Coddington Road Water Extension additional work as described by Change Order No. 1 was determined to be necessary by the Town Engineer; and WHEREAS, the Town Engineer has prepared Change Order No. 1 to the contract and has recommended approval; now therefore be it RESOLVED, the Town Board hereby approves Change Order No. 1 for the Troy Road and Coddington Road Water Extension Project. MOVED: Councilman Klein SECONDED: Councilman Conley Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 Joan Lent Noteboom, Town Clerk 1�1'I. :I� i' Y �: : 126 EAST SENECA STREET RHACA, NEW YORK Town Board Meeting 1/9/95 Agenda Item Additional No. 1 Training Course for Parks Grounds Assistant Resolution No. 15 WHEREAS, Robert (Jerry) Strosnider is employed by the Ithaca and would like to attend an "Acetylene Welding" through BOCES; and Town of course WHEREAS, the Parks and Open Space Manager feels this course will benefit the Town by expanding Mr. Strosnider's abilities within his job classification; and WHEREAS, the Acetylene Welding course runs for ten weeks, starting on February 7, 1995. This course will cost $104.00 for the course fee and $12.00 for materials; now therefore be it RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the attendance of Jerry Strosnider to the above said course through BOCES; and be it further RESOLVED, that the cost of not exceed $150.00, and shall account. MOVED: Councilwoman Valentino SECONDED: Councilwoman Harrison attending the said seminar shall be expended from the B7140.402 Supervisor fnThitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Conley, aye. Carried unanimously. DATED: January 9, 1995 Joan Lent Noteboom, Town Clerk TO�N oa� IT�CA 126 EAST SENECA STREET RHACA, NEW YORK 14850 Town Board Meeting 1/9/95 Agenda Item Additional No. 2 1994 Budget Amendment - SCLIWC Resolution No. 16 WHEREAS, there have been unexpected expenses in 1994 due to a change in the way expenses for third party vendor charges are being billed to member municipalities through the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC); and WHEREAS, electric bills have been higher than budgeted in 1994 due to increased rates and production; and WHEREAS, the source of funding for these third party vendor charges and electric bills will be from projected increased revenues in related revenue accounts; now therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve an amendment to the 1994 SCLIWC Revenue and Appropriations Budgets by $51,600 each by adding $39,600 to account SW3290, Share Joint Activity; and by adding $12,000 to account SW2378, Services to Other Governments; and by increasing the appropriations accounts as follows: Sw8320.402 sws34o.402 - $19,600 - Zo,000 - $39,600 sws34o.222 - and be it further $12,000 Electricity - Raw Water Pump Station Electricity - Trans. and Distribution Total Electricity Maintenance Town & Village Systems RESOLVED, that the Town Board of the Town of Ithaca does hereby approve the following transfers be made in the 1994 SCLIWC Budget: From: To. From: To. SW8330.216 sw8330.201 SW9010.800 SW9050.800 $1,000.00 $1,000.00 $ 13.78 $ 13.78 MOVED: Councilwoman Valentino DATED: January 9, 1995 SECONDED: Councilman Conley Supervisor Whitcomb, aye; Councilwoman Valentino, aye; Councilman Klein, aye; Councilwoman Harrison, aye; Councilman Klein, aye. Carried unanimously. Joan Lent Noteboom, Town Clerk Agenda Item 4a, SUPERVISOR'S ANNUAL REPORT, 1994 Despite a rather steep learning curve for three new Town Board members and a new Supervisor, 1994 has been a very good year for the Town of Ithaca. Major effort has been expended in areas of more efficient administration, planning and zoning improvements, public works and highway projects, and increased intermunicipal cooperation. ADMINISTRATION AND FINANCE The hard work and creative ideas of staff have resulted in increased efficiency in the Accounting, Personnel, and Town Clerk's offices. Development and approval of the 1995 budget could not have been achieved without the help of Sally Alario and the Accounting Depart�nent. The Townwide tax rate will only increase 2.85% over 1994. Sally and her group also deserve high marks for the cleanest audit in the Town's history. In addition, a new computer accounting package was debugged and brought on line. Pat Punger's efforts in revising the Town's health insurance benefits and in bidding casualty and liability insurance resulted in better coverage and the saving of thousands of dollars. Pat also coordinated the interviewing and hiring for seven positions in 1994. Our records management program got a boost when the Town received $5,371 for its 4th SARA grant from the NYS Education Department for Records Management. Joan '�- Noteboom continues to efficiently manage this program that serves as a model for other municipalities. All voting machines have been equipped with front panels to make them handicapped accessible. The new panels allow handicapped voters the ability to cast their ballot privately at their own polling place. This was accomplished at a huge cost saving, thanks to the innovative ideas of the Town Clerk. Thanks to the diligence of Mike Ocello and the ADP committee, the Town's computer equipment and software is being systematically upgraded. The Town now has the required number of legal copies of WordPerfect and Lotus. In November, voters approved changing the Town Supervisor's term of office from two years to four years. The first four-year term will begin in 1996. The Town commissioned a study of town hall space needs and is exploring possible locations for a new town hall. A site will be selected in 1995. By then, the Town will have invested nearly a million dollars in its capital reserve for construction or renovation of a new facility. John Barney, Attorney for the Town, deserves a vote of thanks for his sage advice and counsel. Although he sometimes tells us things we would rather not hear, he always has the best interests of the Town at heart. � 1994 Supervisor's Report, p. PLANNING AND ZONING Planning, operating smoothly under the d'u�ection of Jon Kanter, can boast a number of accomplishments and new initiatives. Andy Frost and the Zoning Department team continue to receive praise from their customers as being strict but very fair, conscientious, and helpful. 2 In July, after a tremendous effort by Codes and Ordinances, the Town Board adopted a new law to allow the placement of elder cottages in residential districts. Concurrently, Better Housing for Tompkins County was awarded a grant of more than $200,000 for the placement of Elder Cottages in the County. I was pleased to attend the ceremony in November and to hear appreciation expressed for the Town of Ithaca's pioneering role in zoning to accommodate these homes for the elderly. Without the Town's support, BHTC would have had difficulty securing this important grant. For years, the Town has had the right to require that 10% of the land in a new subdivision be set aside for park land or open space. Town of Ithaca subdivision regulations include a provision for money in lieu of park land, but no guidelines for how these fees should be determined. The Planning Committee has forwarded recommendations to the Codes and Ordinances Committee to craft into law to accommodate payments in lieu of land. The Planning Committee has also worked diligently to develop recommendations for a conservation zone along Six Mile Creek. A report will be forwarded to COC in 1995. The Cornell GEIS and proposed SLUD for Precinct 7 are being considered by a special committee. Recommendations will be made to the Town Board in the next several weeks. PUBLIC WORKS AND DEVELOPMENT A number of new development projects have begun or been approved. Ithacare received preliminary approval in July. Although delayed by legal difficulties, it is hoped that construction can begin in 1995. Construction of the Kendal retirement community is well under way on the former Savage Farm in Cayuga Heights. Hospicare has broken ground on South Hill. Cornell has unveiled plans to study the feasibility of constructing a new chilled water plant using lake water for cooling. The EcoVillage rezoning proposal has received a great deal of review. If the Town Board approves, construction could begin in the spring. The South Hill Trail was completed and dedicated in 1994. George Frantz spearheaded a team effort that will serve the residents of the Town for decades to come. Thanks to the leadership of Dan Walker and the engineering staff, a number of residents on Coddington, Troy and West Haven Roads will soon enjoy the benefits of municipal � water or sewer services. Construction has continued throughout the fall. Dan's " assistance has also been essential in negotiating water and sewer agreements with the City and neighboring towns. pgenda # 4'� Town Engineer's Annual Report for 1994 1994 was a very busy and challenging year for the Town of Ithaca and its been invigorating to have had the privilege to be the Town Engineer. The changes in staff have kept us all hopping and Its a relief to have a full technical staff on board again. Of course with a full staff and some very active board members, its become even more apparent that we have outgrown the Town Hall and it is exciting to be in the process that hopefully will find us in a new home in the coming year. During the past year we have been able to meet some of the ambitious goals set up last year, have gotten a solid start on others and accomplished many unplanned items of work that always have a way of becoming priorities. Serving the Town is usually a pleasure and sometimes a chore when less than pleasant concerns crop up, and i feel fortunate to be worl�ng with a competent professional team that makes the ciifficult tasks a little smoother. I give my engineering staff most of the credit for keeping the department as efficient as it is, especially when extra duties and special projects develop. This report will hit the accomplishments. I look forward staff to serve the residents of the ENGINEERING OPER.ATIONS highlights of the year and to an exciting 1995 working wit Town of Ithaca. sumniarize h the boards our �`1 Operation and Maintenance of the Town of Ithaca water and sewer system are major components of the Town budget, and is one of the principal activities for the Engineering department. The big ticket items are the capital projects, but the operations, maintenance and repair functions require constant attention to ensure adequate service to our customers. One of our goals to improve service and efficiency has been to work closely with the highway department to utilize in house resources, expand training, upgrade equipment and develop a work plan that would allow us to reduce the backlog of maintenance work. To assist in this goal the position of Water and Sewer Maintenance Supervisor was created and filled by promoting Wayne Sincebaugh from Engineering Technician. A primary function of this position will be to coordinate financial and manpower resources to maintain our utilities in top condition in a cost effective manner. Wayne also will continue to coordinate the excellent construction management program for capital improvements which ensures that the Town gets top quality and fair cost. Records management of maps and as built drawings are primary tools that the engineering staff uses for maintenance and protection of our utilities and as planning and design tools. We have been working on developing and improving the database, and the joint mapping project with NYSEG, the county and the city has provided both a map resource and a valuable experience i.n cooperative intermunicipal effort. Mike Ocello has been instrumental in coordinating the mapping and data processing operations for this project including, filing structure development and training on our autocad system for various staffmembers and interns that have been using the maps. Mike is also the reason I have such pride in the quality of finished drawings that my department produces. The year has also been a busy one for design and construction of utilities and highway improvements and we are fortunate to have the in house resources to prepare the designs and documents necessary to complete this work. I feel we have a team that rivals the capabilities ofmost engineering consultants. Erik Whitney has the responsibility to coordinate the design and contracting process. This work includes planning and performing surveys, communicating well with residents in the project area and then completing the design work and specifications. Erik also trains and supervises our student interns who assist us on the survey and design tasks. Along with design and technical engineering the department also is dependent on the clerical skills of Mary Bryant. Mary prepares the final documents for contracts as well as correspondence, and general file management support for the f� engineering department. She is assisted by Starr Hays who makes sure that our important messages get to us when we are unavailable. CAPITAL PROJECTS During 1994 the following capital projects were administered by the Town Engineer's staff• Inlet Valley Water and Sewer The Inlet Valley Water and sewer capital project was substantially complete in December of 1993 and the final site restoration is was completed in the spring of 1994. 2 Coddington Road Water Extension The engineering department completed final design and construction documents for the Coddington Road water extension project in September and the project is now substantially complete. Final site restoration will be completed in the spring of this year. Troy Road Water Extension The engineering department completed final design and construction documents for the Troy Road water extension project in September and the project is now substantially complete. Final site restoration will be completed in the spring of this year. Westhaven Road Sewer Final design and contract documents for the Westhaven Road and Mecklenberg Road sewer extension were completed by the engineering staff, and the construction contract was let in October. The project is nearing substantial completion with final restoration scheduled for the spring. South Hill Sewer Replacement The replacement of 300 feet of sanitary sewer on Coddington Road and approximately 1500 feet of sanitary sewer along Danby Road was replaced in early summer. These replacement projects were required to increase sewer capacity in areas that had exhibited significant overflow problems during wet weather conditions. The Danby Road sewer was a replacement of 10" clay tile that was approximately 50 years old with 15" PVC pipe. Replacement of this old pipe has reduced infiltration in that area significantly.. West Hill Sewer Maintenance On June 30, 1994 a major blockage on the sewer main on the west hill that serves the Hospital required a significant emergency effort to gain access to the sewer for cleaning. The Health Department wrote a letter of concern about the problem asking for additional information and analysis of the problem. An engineering investigation and report was prepared to respond to the health department. The section of sewer with the problem is a 60 year old clay tile sewer and significant root intrusion has occurred in the past. The blockage was apparently caused by significant amounts of grease and non biodegradable solids that probably originated at the hospital. Plans for possible replacement of this sewer are on the engineering priority list and I anticipate that a portion of it will be replaced as part of the 1995 budget. 3 { � ; , s On August 22, 1994 a sewer main break occurred on the sewer main on the west hill that serves the Hospital. The break was caused when heavy rains � resulted in a wash out of a small stream channel exposing the sewer line. The broken 10" clay tile line repaired by town forces and gabions were installed to stabilize the stream channel. On August 24 the Town cleared brush on the West Hill Hospital sewer and the west hill watermain between the Trumansburg Road Water Tank and Mecklinburg Road. This will improve access to the lines for inspection and maintenance. An annual mowing program will be used to prevent the growth of brush. HIGHWAY AND 1'RANSPORTATION Hopkins Road Reconstruction . The Engineering department provided survey and design assistance for the reconstruction of Hopkins Road on the west hill. The project included significant regrading of the road profile and adjacent road banks to eliminate topographic features which made winter maintenance difficult. The road base and pavement was totally replaced with an engineered cross section incorporating filter fabric, a crushed limestone base and pavement with a cold mix asphalt emulsion. The performance of this design will be closely monitored and if the pavement performs as expected, a consideration of this design for low volume Town roads may be possible. Forest Home Bridge Replacement The planning and design process for the replacement of the Downstream Forest Home Bridge has ta.ken a significant engineering effort due to the historic nature of the area and resident concerns. The County DPW has accepted the design and construction management responsibility for the project, and has worked with the Town staff and Forest Home Community members to develop an acceptable project. The Forest Home Bridge was approved for ISTEA funding based on the historic nature of the facility, and the project description had to be submitted to the NYS Office of Parks, Recreation and Historic Preservation for review and comments, before the design process could continue. The Final Design phase was authorized late in 1994 and the current schedule calls for letting of a construction contract in May 1995. � Judd Falls R,oad Reconstruction The project was removed from the 1994 construction program because of scheduling problems, community concerns and coordination with the Forest Home Bridge project and the Cornell Project to repair the "Jug Handle Culvert". Final design and preparation of contract documents for the project is scheduled for this winter to allow letting a construction contract in May 1995. This will allow coordination of the road work with the bridge replacement and the Cornell repair project. Transportation Planning The Town Engineer serves on the Planning Com.mittee of The Ithaca-Tompkins County Transportation Council (ITCTC) which is the local Metropolitan Planning Organization (MPO) authorized by the Federal ISTEA legislation. The ITCTC staff has prepared the 2015 Long Range Plan which is the initial comprehensive transportation plan for the area. The MPO will use the plan to guide recommendations for federal funding of transportation projects in the County. The MPO completed work on the 5 year TIP which was approved at the June meeting of the Policy Committee. A transportation study for the North East Corridor is included on the TIP for funding in 1995. Possible improvements for the Rte. 366 and Judd Falls Rd. intersection will be addressed by that study. This study will also be important as a tool for determining mitigative measures for specific development projects on the Cornell Campus and adjacent areas. FACILITIES The Town Engineer has been worl�ng with the Town Clerk, the Highway Superintendent and the Parks Manager on a facilities improvement plan, which includes the Town Hall facilities and the Highway and Parks department needs. The Town Hall space analysis is proceeding and several_ possible sites have received preli.minary staff evaluation. Holt Architects have retained by the Town to assist in a needs evaluation and site evaluations. At the end of 1994 the preliminary needs assessment was completed and presented to the Board for review. The process is getting more detailed and the Town staffis excited �� � about the possibilities of a new facility. DEVELOPMENT REVIEW The Engineering staff has provided engineering plan review for the following projects that have been before the Planning Board. Ithacare The information provided by the applicant's ArchitectlEngineer for the site plan approval was evaluated for compliance with Town regulations and environmental impact considerations. The evaluation included i.mpacts on stormwater runoff, sanitary sewage disposal and water supply. Appropriate mitigation measures will be incorporated into the final design of the facility to ensure adequate utility service and stormwater management. South Hill Retail The revised site plan is being reviewed with emphasis being placed on stormwater management impacts and sanitary sewer concerns. Buttermilk Valley Estates Engineering review provided to address and water supply. and technical assistance to the developer has been concerns with stormwater management, sewage disposal The EngYneeruig Staff has provided plan review during the approval process and compliance review approval on the following projects that have received Planning Board approval and are under construction: Glendale Farms Subdivision, Bostwick Road „ Received final approval from the Plarming Board and Health Department approval for a short sewer main extension was received. Most of the building lots are served by existing water and sewer mains and no major improvements are required. No new Town roads were required for this subdivision, although one R.O.W. was reserved for a possible future road to adjoining lands. 0 � < �: Saponi Meadows Subdivision, Seven Mile Drive R,eceived final subdivision approval for phase I from the Planning Board and Health Department Approval for water and sewer improvements. The Town Engineer reviewed the sediment and erosion control plans and the stream buffer plan, which were required prior to site construction. Construction of the sewer lines for phase I is substantially complete and excavation for the road subgrade was started. Completion of phase I improvements is anticipated for spring of 1995. Chase Pond Subdivision (Saunders Road), East King Road Received final subciivision approval in 1993 and construction of improvements began in mid May. The contractor encountered significant amounts of bedrock which slowed the progress of water and sewer main construction: The improvements which included water, sewer, drainage and Town roadway were completed and accepted by the Town in October of 1994. Shalebrook Subdivision, (Perry Lane), Bundy Road The final paving (top course) has been completed and accepted by the Town. A release letter for the letter of credit will be issued. Sanctuary Woods Subdivision, Sapsucker Woods Road „ Construction of the road and improvements has begun with clearing of the road ROW and stripping of topsoil. Water and sewer improvements were installed in November and December with acceptance by the Town pending final testing and record drawings. Due to weather limitations, completion of the road and drainage i.mprovements will be delayed until early summer. i1 � ;j �. ' CI 1 / �' '• ' • I The Town Engineer participated in a Watershed Workshop for educators and community officials sponsored by the Cayuga Nature Center, Cornell Cooperative Extension and the NYS I�on-Point Source Coordinating Committee. The principal goal of the interdisciplinary workshop was to help educators to understand the importance of watershed protection and to provide training and materials to assist the teachers to develop programs for grade school. This is one way of increasing community awareness of water quality as it relates to land use. The program was well developed and provided an opportunity for dialogue between educators and water quality professionals. The Town Engineer has been working on developing a draft stormwater management policy and regulation document based on the NYSDEC model. The heavy rains in August have resulted in a number of drainage and flooding problem complaints, especially on the South Hill. The Town Engineering staff has been working with the Highway department and the County DPW to address these concerns. C: �14I EM OS\ ERPTAN94.RE P �� CAPITAL PROJECTS: 1994 WORK COMPLETED WATER AND SEWER SOUTH HILL SEWER REPLACEMENT WEST HAVEiV ROAD SEWER EXTENSION TROY & CODDINGTON ROAD WATER EXTENSION -• • • � �� •�,•.,,.. � \�,\��. ���\1���,1����a�1�\\�����1�i`��\���,��..o.��"��a��` r�`�� `�t����`�����'S;\��������;:;:; ut ♦\� UP:Av.�p�J.R�d.: i t l..\ qt l: \:`d i P. �4�:.R:�l� a�Nd' • � � � � � � • •- • • • . .- .- -.•. . � . - :� � 1 l \� '�� �\ �` �ti• •` it � �t v'ii�;(�((i(�•: '�,;�� `�:�,� �Sc�`1���t�t0\\i �\\�ti� �`� \�, �'�.. �, ,+ `e�5 11\ `'`' � , ..L.�"L l`.9.` ��,"\, �.,,�i\�'.`.`t0.1•\"l�Pl,�� t.�\,liM\\,i1\„1,:;::a\.r,:„ )i � � � . �'�c�\�aR•.���;.���,;�.. �•t��r at,:�qe�. � � r, .;a�:�nrr.h � �l� n��t�R �\��V\i;1��.ck��,;�:\ �3ta�'�`.`�\i 1�b1,��i � �\\ ����1n11 � ti,.;; \ \� \ cr=: ;:iaj;? � 1 \� ���� 1����\ `� ��b��i�1�`�,�,;,>,,.,�.,, • � �'�ti'�;�?:;����:@��` ��`` ;:�.i�`��•.i:,cy��t' �i\\:. �C\. `..�..1.,.,..;,\\\1\ �o•.v��•r•` �.�'���t,i:t.��.; • � ` , , . �.... .,... t:;:� id\l'�d;\`�`,l':t`�;�\1:'�tii�; :\`�,��i\��i1\�,����```�,�1iiC �: ��::��:�`\tu \� ��i�i��t� \��1�\,l\ \�i:u: e;1�:d�; ' � ' � • / � � � � � ' � � ' � • � � i ♦ � \�' ��\1�1'�.` ��t�e,a�ti� ' �. i;:;:a�•a\ �;Y:1 • � „�`\i\":;:;::,.:},:.;., �>>:��.�:,.,�t��,�t�k:::�,�.,�El�\�\.\i\�\'\�1�'�a1��'�1\�\211,����.�\\���a,���:����>:���. ��`.,.,,,;.«:�:;.. . „...,,�.::.: . � �- • • ��`"`��Ej\\`\�i�tiii�:i 4lti`��,ititil���\�.��`lS:\�Fa�ii`�1�4�t\\l\ \ q�411�"\ 1 � �\\\]`, �5 �.. .� i�C�\�t�\� .L•�..'\.,..c.t��`'C`l,��t,:tt,:`t,�1ii�.,�`:t�`:,,.�,``S"`C\b��l:��?�'•i:�\i;. \ 1 .�. k!•v]�\... � • -�• REPAIR MISC. HYDRANT AND GATE VALVES TOTAL CONTRACT PRICE $102,138.70 $178,127.00 $170.5f 0.38 APPROX_ COST WATER :. •• �• $1,200.00 • • �'• � �' �DG�JV V.00 $1,500.00 $13,000.00 $2,000.00 $31,400.00 COST TO DATE $10Q,367.18 $120,635.00 $169,405.51 APPROX. COST SEWER $13,000.00 �� �WO.00 $i ,5oa.00 $� ,000.00 $17,500.00 , % COMPLETE FINAL 68 90 TO;�tN 0� �'?'H:?Ca H?GHj�iAY AD1D PARKS DEPARTi�SErTT �iTidU�' �E��np�T hOR 1��a1 Hiah�•r��: �u�erintend_nL' s Re�ort January, February, and riarch 1994 were some of the snowiest months in recent past. They were almost budget breakers for the Town. riother nature sent us some relief during our fall months and we managed to end the year in good shape. This year's total percentage of regular working hours spent on snow removal in 1994 was 12.2 percent, while 1993's was 12.7 percent (which includes the blizzard statistics). In January, February, and March we spent 3.362.5 hours working on snow removal from Town highways, and October, November, and December we spent 295.75 hours. In February, the Highway and Parks Department put in a fuel tank and enacted the software program Fuelmaster. This system allows us to retrieve information such as amount of fuel (diesel or unleaded) and mileage each vehicle uses daily. The system also allows us to keep track of the fuel inventory so we can reorder in a timely fashion. The fleet management program we previously had to track our costs was an extremely cumbersome program and did not adequately address our needs. The implementation of our present tracki.^.; �:��t�^: ;� 1�t�,:� application which allows us to monitor the maintenance {labor and parts) costs of all vehicles) was accomplished without any additional cost to the Town. Copies of the end product are attached. In July, the Highway and Parks Department hired a full time mechanic. He has the skills necessary to improve our vehicle maintenance program. He has already gotten our regular vehicle maintenance schedule back on track which saves the Town time and money in costly repairs. He has reorganized the shop to better utilize the cramped space we have for our parts inventory and tool storage. He has had installed an overhead oil pump system to facilitate the changing of oil and hydraulic fluid. He also facilitated the purchase of a set of air jacks to make it easier to work on vehicles. John Williams is a full service mechanic. Many of the repairs that we used to "farm out" are now being done in our shop. Even with the limiting factors of our mechanical shop, this has proven to save us money. John is a welcome addition to our Town staff. The summer work progressed extremely well excluding the inconveniences of some storm damage. Our paving program for 1994 went smoothly, and the roads we paved were Teton Court, Legrande Court, and Blackstone Avenue. Except for regular maintenance, these road should be in good shape for many year ahead. We also surface treated about five miles of road which extends the life of a road. The Highway Department completely rebuilt Hopkins Road in 1994. Hopkins Road will be easier to maintain in the future because of all the improvements made. i ,; 19'?4 P.nnual Peport Page 2 Tr! = _.. � : � _ =111, LC.� I ��/� !�.3�: l:�:J '.�..:Z�U � = � �11�_ i�i`�1:�'I',= _/ r�Y_�J�: L.inC-i i.. t�� compl-t� � i�t�r more regular main�enance projects such as putting nec•i shoulders on roads, cleaning ditches out, clearing brush acaay, and updating our sign maintenance program. This fall the Town incorporated the assistance of the Tompkins County Probation Department's Community Service workers. They helped put up markers on the fire hydrants throughout Town. They will also periodically provide other minor services to the Town including painting fire hydrants in 1995. The Highway and Parks Department has continued their safety training programs. We are attempting to formalize the program to more closely match the needs of our Department and State and Federal safety mandates. Driver Safety and Confined Space Entry are a fe��� topics discussed. The Town High�•�ay and Parks Department made three vehicle purchases in 1994. tJe bought a 1994 Case/Alamo Boom Motaer, a 1994 Case Backhoe, and a 1995 Ford 4:�4 one ton dump truck with a plow, which ��ill be received in 1995. In the Highway and Parks Department office w^���� f�� m4�h;;-,o �,,�G purchased. 6�7e now receive weather information on upcoming snow storms from New York State via the fax machine. This machine has also assisted the Department in quicker communications with Town Hall, many other agencies, and our suppliers. 1994 was a very successful year. Gail Kroll, our Department Secretary has taken on many more administrative burdens. She has consistently helped streamline flow of information between the administrative and technical portions of our Town and has enhanced the operation of the Highway and Parks Department. The support from most of the staff at the Highway and Parks Department has helped us to develop a more coordinated team effort. Parks and Open Space Manaaer's Report Projects and Accomplishments: 1. 2. 3. South Hill Recreation Way officially opened. Construction of East Hill Walkway along Pine Tree Road. Reconstruction and landscaping of parking area for East Ithaca Recreation Way at Game Farm Road. 4. Chase Pond trail site cleared in vicinity of Hospice project on East King Road and shade trees were planted under a Small Business Administration Grant. 7 ! 1994 Supervisor's Report, p. 3 HIGHWAY AND PARKS Our Highway Department was one of the few in the State to tackle the winter of 1994 and stay within budget. The reconstruction of Hopkins Road was a major summer project. Fred Noteboom continues to manage the depar�nent efficiently and effectively and the crew deserves high marks for competence and dedication. Our parks system also continues to grow and prosper. Rich Schoch and his team have received many compliments from residents for the fine appearance of our parks. The Town also approved the purchase of an adjacent parcel and building to alleviate the cramped conditions at the highway barn. INTERMUNICIPAL COOPERATION A new five year contract for fire services with the City of Ithaca was approved. This brinas the City and Town a step closer to full partnership in sharing these essential services. Substantial progress was made toward revising the sewer contract by clarifying and updating the language and attempting to resolve a longstanding disagreement with the City over approval of new service. The Town continues to participate in the Southern Cayuga Lake Intermunicipal Water Commission. Two other municipalities have expressed an interest in joining. Youth services for Town residents will be provided via a new partnership developed in cooperation with the City, the County, and neighboring towns and villages. The 1994-1999 Transportation Improvement Plan was approved by the Metropolitan Planning Organization (MPO), a partnership of local, state and federal entities. Projects totaling over $77 million for highway improvement, bridge replacement, public transit, and alternate modes of transportation are planned throughout Tompkins County. I deeply appreciate the expertise and cooperation of all Town staff, boards and committees in making 1994 a very productive year. I am very pleased with the staff's commitment to serving our constituents in a courteous and professional manner. Encouraged by our accomplishments, we can all look forward to new challenges in 199�. , f 1;a4 Annu,�l Repor� 6. 7 Page 3 ._! _ -�.X�'1 � i.� d_ �i.'�I:CtULc� �Tr?�c 1;15�'��:t,c��, r'��U�'_'E(� m��d��_cations �aer� made to improve satety conditions, and all c��ere sprayed with sealer. Playground equipment purchased in honor of former Town Supervisor. Shirley Raffensperger, was installed at two East Hill parks. De��itt Exercise Trail was resurfaced with pea gravel. 8. The Youth Conservation Corps was employed for two months to work on several projects at South Hill Trail, TrTinner's Circle Trail, and Salem Park. 9. The Northeast Ithaca 6�ialkway was re-oil and stoned with lA gravel. 11. 12 13. All park and trail sites had dog curbing signs installed. Repairs to the wooden decking on the upstream bridge in Forest Home were made. Constructic^ �� "'o:::: ;-:u11' � h�ndicap access ramp. Numerous landscape restorations were made as a result of sewer and :��ater line work. 14. A snow blower attachment was purchased for Park's John Deere t�fower/Tractor and a replacement was bid for a new one-ton dump truck to be received in early 1995. 15. Tim Eighmey was hired in May as another Parks Grounds Assistant. Percent 1 2 3 4 5 6 7 8 9 10 11 ghk T Routine Maintenance Snow Removal Grounds Maintenance Yard Waste Collection South Hill Trail Town Hall Ramp Misc. Const./Shop Projects Tree & Shrub Related Park Furniture/Play Structure Mnt Sewer & Water Landscape Restor. Walkway/Bikeway Maintenance GRAND TOTAL Total 2.666 920 757 508 391 367 336 299 279 242 227 6�992 38.13 13.16 10.83 7.27 5.59 5.25 4.81 4.28 4.00 3.46 3.25 •,, , 3000 20U0 1 �00 1000 SOO 0 xoutme Mazntenance Growds hiaintenance South Hill Trail Misc. ConstJShop Proj. Park Fum./Play Str. Mnt �Vall.�uapBikeway RMnt Snow Removal Yard Waste Collection Town Hall Remp Tree�@Shrub Releted Sr&Wt Iandscape Rest �k tine Maintenance S ow Removal Grounds Maintenance Yard Waste Collection South Hill Trail Town Hall Ramp Mlsc. Const../Shop ProJ. Tree&Shrub Related Park Furn./Play Str. Mntn. Sr&Wt Landscape Rest. Walkway/Bikeway Mntn. Total Hours Percentage 2,666.00 38.13 920.00 13.16 757.00 10.83 508.00 7.27 391.00 5.59 367.00 5.25 336.00 4.81 299.00 4.28 279.00 4.00 242.00 3.46 227.00 3.25 (13.29'0) Snow Rcmavel Percentage of Hours (38.1%1 RnWjp� �pgpCt (7.9%) Yard Waste C< �e.are� eeuw mn a�m (3.29'0) WaQcwayBBceway Mnta. (3.35'0) Sr�Wt Landscape Rcrt 4.0°Jo) Park F�un./Play Str. Mnta. ✓o) Trce$S6ntb Releted v.aTo rvusa Const./S6op Proj. n.z�re7�row�aaa aamp � � : � � �; �, �� '' , ' ; — y-� � � s` � ` f ' , ; r ; �� ,_ •'. '�.` � s 7 6 �5 -� a � 0 4 � 3 2 1 � General Repairs Snow Removal Brush & Weeds Perm. Impro. Machinery Water Mntn. Sewer Mntn. _ . . '- . . -�• ' ' - - - - . . -� �y...r �... + • • �'�T • �-^-^^^i" � • • OT Hours 40.75 1,509.25 6.50 39.75 16.75 9.75 102.50 Reg. Hours 7,248.00 2,208.50 1,958.50 4,138.75 1,855.50 2fi8.50 455.50 r� l 1994 Vehicl? hiaintenance Year in Re��i�i:i The average cost for diesel fuel is $.655, and unleaded is $.590. Vehicle Maintenance No. Name Costs Fuel Gallons Price 1 2 3 5 7 8 10 11 12 13 14 15 16 17 18 21 22 25 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 44 45 '89 Mack '88 Mack '90 Mack '87 Ford '85 Ford '93 Mack '93 Ford '84 Ford '90 Dodge '87 Chevy '91 Dodge '91 Dodge '85 Dodge '90 Chevy '89 Dodge '89 Jeep '87 Plymouth '86 Chevy Cav. '94 Ford '93 Jeep '94 Jeep '93 Loader '79 Dozer '78 Loader '94 Backhoe '66 Grader '87 MowerBroom '75 Backhoe '80 Gradeall '72 Roller '88 Vib Roller '94 Boom Mower '87 Mower '85 Tractor Leaf Vac '89 Leaf Vac Back Tank on Truck 16 $ 2,632.49 3,475.24 464.28 3,886.71 1,305.32 727.27 67.97 113.83 156.45 1,377.54 167.96 1,158.75 599.35 892.31 198.05 1,029.60 138.67 64.93 25.55 31.57 0.00 80.46 539.78 242.59 0.00 470.31 965.65 0.00 2,830.13 723.93 733.93 0.00 13.05 65.95 4,886.03 885.03 D D D D D D U U U U U U U U U U U U U U U D D D D D D D D U D D D U D U U � 968.2 1�069.6 1,702.0 758.2 541.6 3�014.3 571.5 324.9 811.0 807.5 1,069.3 1,484.0 436.1 938.0 711.5 458.3 182.1 170.0 260.1 376.4 114.1 1,235.8 47.5 285.6 160.2 108.0 277.5 6.5 272.5 443.4 37.8 84.4 90.2 177.7 10.1 93.6 2,771.7 TOTALS $22.871.22 14�367.76 * Not Highway vehicles. NOTE: These figures do not include a full year. $ 634.17 700.59 1,114.82 496.62 354.75 1,974.37 337.19 191.69 478.49 476.43 630.89* 875.56 257.30 553.42 419.79 270.40* 107 . 44 " 1@0.30* 153 . 46 * 222 .08* 67.32* 809.45 31.11 187.07 104.93 70.74 181.76 4.26 178.49 261.61 24.76 55.28 59.08 104.84 6.62 55.22 1.815.46 $31.029.09 � � �' N � 0 �« a� c � c� � � O -�w n � n C �« O� 7 N Y t : t3�ousands _ — ;,� ��, a �.� a � N � � n O -t .l' S � (D � � r m v � � m � c �� 3 m � � n 0 N N O � � tD A t i b a a CY C � J N u d 0 < rT u u .�-� d r. N a W UU O O p O � v �,,,�..� <¢<� ?' " T ? � �� � �f+� N O ^w 0 0 � C n S S W � n � 0 ��, � r - � � c 2 m' ? � v � � (D � n (D n O N � O � � C'O^ W � W � .. H � n W � r t� i.+ .o :; H Z n � u � � O �"' r u `O i�i. o �"� 00 v � " 2 ? 2 r � � J n �+ � 00 N J � v z x N �rnousancrs � ^' N W � � 2 � � N H 2 � 7C' 00 A WQ \ W J � o. o� ::tE:E:.^.. j;?`y�' , �ee.. ^�':�.� 1.$tar. t ' �� — �• �' � . �. . � � 1' C � � r'- 0 d a R � w �- C7 � W N �' d R W W b7 m nF S O � � w A � d G � � to: U � O E � � i � W , V � I, �1 �n. Y W � � O R � w � C 'o� � 0 R �^ c G � t,�, `�,�.' 0 0 0 o c o C O O O O O 3 '-r � "'S m .a _ �' � (D � � n O N .-r N O � � � Agenda Item # 4d TOWN OF ITHACA PLANNII�IG DEPARTMENT ANNUAL REPORT FOR 1994 DEVELOPMENT REVIEW A major portion of Planning Department time was spent in support of the activities of the Planning Board in the review of subdivisions, site plans, special approvals, recommendations to the Town Board, and other planning activities. A listing of Planning Boarcl approvals in 1994 is attached to this report. The Summary indicates that a total of 35 actions were approved by the Planning Board. The most activity was in subdivision approvals, where approximately 85 new residential lots received either preliminary or final approval in 1994 (of those, 63 lots received final approval). Major Reviews Continuing into 1995 Cornell GEIS/SLUD: The completion of the Final Generic Environmental Impact Statement and Statement of Findings by the Planning Board was a major accomplishment in 1994, followed by a recommendation to the Town Board to adopt the Special Land Use District (SLUD). The Town Board has set up a special committee to review that recommendation. Staff will work with the committee in 1995. Ithacare DEIS: As a result of the court ruling, the Planning Board issued a Positive Declaration of Environmental Significance and required the preparation of an EIS by Ithacare. The scoping process has been completed, and staff will be working with the Planning Board and Ithacare in 1995 in reviewing the DEIS. EcoVillage SLUD: Staff has been working with the Planning Board, Town Attorney and First Residents' Group to prepare a revised SLUD. A recommendation for adoption of the SLUD will be forwarded to the Town Board. Staff will assist with further review of the SLUD and site plan in 1995. Buttermilk Valley Estates: The Planning Board issued a Positive Declaration of Environmental Significance for the proposed 73 lot Buttermilk Valley Estates Subdivision on Danby Road. Scoping for the DEIS will take place during January/February 1995, with further staff review of the DEIS and subdivision plans. Wal Mart: The Town received notification from the City of Ithaca regarding completion and acceptance of the Wal Mart DEIS. Comments on the DEIS are due by March 10, 1995. Staff will assist the Planning Board in reviewing the DEIS so that comments and potential concerns can be sent to the City (see attached copy of Notice of SEQR Hearing). i: , ;� ; Development Review Manual A draft Development Review Manual was assembled in 1994. The purpose is to provide guidelines for staff, board members, applicants and the public on the Town's review procedures and requirements. Staff will complete this in 1995. Revised Fee Schedule Staff assisted the Town Attorney and Town and engineering application and review fees law in 1994. Development Review Escrow Accounts Board in updating the planning, zoning that were incorporated into a new local Staff continued to administer and monitor the development review escrow accounts which are used for chargebacks of staff time involved in subdivision and site plan reviews. PEZ Meetin�s The Planning, Engineering, Zoning and Highway Departments continued to meet in 1994 on a bi-weekly basis to coordinate development reviews and compliance issues. Zoning_Board SEQR Reviews The Planning Department prepared SEQR reviews (Environmental Assessment Forms and staff recommendations on environmental impact) for the Zoning Board of Appeals on area and use variances and special approvals. Town Board SEOR Reviews Staff prepared SEQR reviews for such actions as local laws, water and sewer extensions for the Town Board. CONSERVATION BOARD The Planning Department provided regular staff support to the Conservation Board during 1994. Staff attended Conservation Board meetings and submitted quarterly vouchers and reports to the State for reimbursement under the Local Environmental Assistance Program. Staff also provided support to the Environmental Review Committee. In addition, the following major initiatives were begun during 1994 in conjunction with the Conservation Board, which will continue into 1995. � Parks, Recreation and Open Space Plan Update Staff has worked with the Park and Greenway Committee to begin an update of the 2 1977 and 1984 Park and Open Space Plans. Draft chapters on Goals and Objectives and Inventory have been prepared. Additional sections to be completed in 1995 indude a demographic analysis and population projections to help identify future � needs in different areas of the town; identification of future parks, trail connections and open space areas; an update of the Town's policies regarding park and open space acquisition, preservation and enhancement; and a financial analysis of the implivations of adding new park facilities and open space properties. Environmental Adas Staff initiated efforts with the Environmental Adas/GIS Committee to organize the preparation of an Environmental Atlas for the Town of Ithaca. The purpose is to assemble a single source of data on significant environmental features in the town in digital format so that both maps and information can be quickly accessed and overlaid for analysis. An organization outline was prepared, and an intern assisted with reconnaissance work on getting this project underway. This will be a major effort over the next several years, and will be integrated into a GIS format as the Town develops a new GIS system. PLANNING COMMITTEE The Planning Department worked with the Planning Committee on a number of initiatives that were recommended as implementation measures in the Town of Ithaca Comprehensive Plan (Sept. 12, 1993). Conservation District Staff worked with the Planning Committee on ideas for Conservation District zoning provisions. The first priority area studied was the Six Mile Creek corridor as a model to see how Conservation District provisions might be applied. The Planning Committee met with a discussion group of area residents to obtain feedback. A meeting was also held with City of Ithaca officials to discuss issues in the watershed area. A draft of a proposed Conservation District has been prepared and revised, and will be further revised and sent to the Codes and Ordinances Committee for review early in 1995. Fees in Lieu of Parkland Staff worked with the Planning Committee on a proposal to establish fees in lieu of parkland in subdivisions and multi-family developments. Staff prepared an analysis of typical building lot prices in different areas of the town, so that fees could be related to current market values. The Planning Committee developed a recommendation on fee structure and procedures, which was forwarded to the Codes and Ordinances Committee, which then prepared a draft local law and subdivision regulation amendment for circulation to other boards and committees. The Codes and Ordinances Committee will further revise the proposal and will have a specific 3 �'. €: , ; � recommendation for the Town Board in early 1995. CODES AND ORDINANCES COMMITTEE The Planning Department assisted the Codes and Ordinances Committee with several important initiatives in 1994. Elder Cotta e Law The Codes and Ordinances Committee prepared a proposed law to permit the placement of elder cottages in residential districts. The local law was adopted by the Town Board on July 11, 1994. The law provides a lower cost housing option, allowing aging parents or grandparents to live with their adult children in separate accommodations. Sunset Provisions for Subdivision Approvals Staff worked with the Codes and Ordinances Committee in 1994 to develop a proposal to amend the subdivision regulations to establish a time.limit for completion of improvements in approved subdivisions, after which approval would expire if work has not materially commenced. A draft proposal was sent to the Planning Board for their consideration, and public comments were received. The Planning Board will be scheduling a follow-up public information meeting to hear additional concerns from developers in early 1995. ITHACA-TOMPKINS COUNTY TRANSPORTATION COUNCIL (ITCTC) The Town Planner serves on the ITCTC Planning Committee and attended monthly meetings. A significant accomplishment during 1994 was the completion of the draft 2015 Long Range Plan to meet the requirements of the Federal Intermodal Surface Transportation Efficiency Act (ISTEA). This plan, which was based on a public participation process and provides for a 20 year vision for the metropolitan transportation system, was adopted by the ITCTC Policy Committee in December 1994. The Assistant Town Planner also served as a liason to the Bicycles Task Team. Staff also participated with the City of Ithaca Planning Department and representatives from the Ithaca Transit Center in a study of possible park-and-ride lots within the Route 96 corridor that might be established to help mitigate the impacts of the State's Route 96/Octopus reconstruction project, scheduled to begin in Spring 1995. This effort will continue as a subcommittee of the ITCTC Planning Committee in 1995. OTHER PROJECTS The Planning Department worked on a number of other projects during 1994. � South Hill Recreation Wav The Planning Department oversaw the completion of the South Hill Recreation Way project. In 1994 staff continued to supervise construction of the trail and administration of the Environmental Quality Bond Act grant. In addition to working with the Highway and Parks Department personnel, Planning staff supervised volunteer members of Boy Scout Troop 2 over the course of a dozen weekends and evenings in the construction of the nature trail component of the Recreation Way, and in the installation of some thirty bluebird nesting boxes. The Department organized a ribbon cutting ceremony attended by over two dozen local and State officials on October 25, 1994. Staff is currently completing the documentation required reimbursement voucher to the State, a final report on the construction drawings. for submission of the final project, and as-built The Planning Department has assembled a slide presentation of the South Hill Recreation Way project. It was presented the Southern Tier on November 18. Inlet Vallev Archaeological Survev to approximately 20 planners from across The Planning Department continued to work with Professor Sherene Baugher of Cornell University, the Highway Department, and Eddy Hill, Inc. on the Inlet Valley Archaeological Survey during the summer and fall. Work completed during the five-week Cornell summer session field course consisted of reo enin d p g an two possibly sig7uficant archaeological features on the Saponi Meadows subdivision site identified during the Fall 1993 phase. After extensive excavation both sites were determined to not have any archaeological significance. Di.u'ing the Fall 1994 semester Professor Baugher and her students returned to the Saponi Meadows site to complete shovel testing on ten acres at the southern portion of the property, and to reopen two additional features identified in 1993. One of those features was determined to not be significant. The second feature however could not be fully excavated before the end of the work season. As of the end of digging, approximately 1501ineal feet of stone work of undetermined age or origin was uncovered. This feature is located within the portion of the Saponi Meadows site which has been dedicated to the Town as public park and open space. Professor Baugher plans to rehun to the site in June to reopen this feature. Youth Conservation Cor�s This summer marked the third year of the joint Town of Ithaca/ Village of Lansing Youth Conservation Corps program. This year about eight youth age 14 - 18 participated in the program. During the six weeks of work Planning Department 5 staff acted as liaison between the YCC and the Town Parks Department, and coordinated work performed at the South Hill Recreation Way and Winners Circle sites. The youth constructed several hundred feet of wood and wire fence and installed benches and additional plantings along the South Hill Recreation Way, installed approximately two dozen shrubs and trees, and put down wood chips at the Winners Circle trail, and put down wood chips on the Salem Park trail system. Noah's Boat Club The Planning Department provided assistance to the Town Board in evaluadng the potential for acquiring Noah's Boat Club on the east shore of Cayuga Lake. A report on the possible benefits and liabilities of this property was prepared, and staff met with representatives from Tompkins County, Cornell and New York State to pursue the possibility of acquisition. The Town Board has included funds under "Planning Study" in the 1995 Budget for possible follow-up studies on environmental audits and project feasibility. Grant monies could be available from the State and/or other sources for acquisition and development. Waterfront PlanninQ Staff participated in a meeting with City, County and other officials, including the Chamber of Commerce, to look into the possibility of a joint program to enhance the Cayuga Lake waterfront. Staff also attended several meetings during 1994 regarding the New York State Canal Recreationway Plan, which includes the Cayuga Lake waterfront. A cooperative planning effort will be pursued in 1995, which could result in a strategic plan for specific waterfront enhancements. Chase Farm - Road Access and Park Planning, Engineering, Highway and Parks staff initiated discussions on the possibility of adding a secondary/emergency access to the Chase Farm development, which currently is served by Chase Lane, which is a dead-end road. Original plans called for a through road connection to Ridgecrest Road through Chase Farm Phase II, which was never built. Plans also called for a future park to be developed on Phase II lands, which never was achieved. Staff inet with several involved property owners and walked the site to investigate the possibility of constructing a service drive as an emergency access, and whether there might be a possibility of adding a small park area to serve the residents of the Chase Farm area. A base map of the area was prepared. Staff will study possible road alignments and park location, and prepare recommendations for the Town Board's consideration in 1995. ADMINISTRATION The Town hired a new Town Planner and Planner II during 1994. interns assisted with various Planning Department projects during administrative matters that should be noted include the following. C:� Three student 1994. Other Records Mana eg ment Planning staff has continued to participate in the Records Management Program under the direction of the Town Clerk. Files have been organized, and inactive materials have been either archived or disposed of under established State procedures. An inventory of all Planning Department maps was completed by an intern during the summer of 1994. Ongoing coding of library materials also continued. ADP Committee Planning staff participated in the Automated Data Processing (ADP) Committee efforts in assessing the Town's current and future computer needs. GIS In conjunction with the Environmental Atlas project, staff investigated possibilities for establishing a Geographic Information System (GIS) for the Town. As part of this process, discussions with the City of Ithaca were initiated on the possibility of setting up a cooperative GIS. Staff also participated in meetings of the Tompkins County Mapping Technical Group, whose purpose is to set up standards for the use, enhancement and updating of the electronic planimetric map of Tompkins County that has been prepared, and to coordinate future efforts in setting up additional databases. A priority for 1995 should be to narrow down options and make some decisions on an appropriate GIS for the Town. STAFF DEVELOPMENT Planning staff attended the following conferences during 1994: American Planning Association Annual Conference in San Francisco American Planning Association Upstate New York Chapter Fall Conference New York Planning Federation Conference in Ellenville, N.Y. Susquehanna Watershed Planning Conference in Owego, N.Y. Tompkins County Greenways Coalition Workshop MISCELLANEOUS MeetinQs/Committees Planning staff represented the Town of Ithaca at a number of ineetings involving State, County, and City agencies, as well as Cornell officials, involving a variety of 7 regional planning and governmental issues of mutual concern. In particular, �- planning staff attended most of the Tompkins County Greenways Coalition meetings. In addition, the Town Planner was appointed to serve on the Tompkins County :�, Airport Land Use Committee, which will participate in the County's update of the Airport Master Plan in 1995. ; , ; , Public/Technical Assistance The Planning Department continued to provide technical assistance to the public and other agencies and organizations requesting information, maps, reports or other information pertaining to the town. � Respectfully submitted, Jonathan Kanter, January 5, 1995 Town Planner APPROVALS GRANTED BY TOWN OF ITHACA PLANNING BOARD IN 1994 Meetin Date 1/18/94 2/1/94 Name of Proiect BOCES - 555 Warren Road Chase Pond/Hospicare Approval/Action Preliminary site plan approval; preliminary and final subdivision approval; and recommendation to ZBA for addition and renovations to Darwin C. Smith Education Building Modification to approved final subdivision approval excluding Parcel "A" from the requirement that the proposed road & other improvements be completed prior to issuance of any building permits 2/15/94 Park & Open Space Acquisition Recommendation to Town Board to establish a Park and Open � Space Acquisition Trust Fund to allow the Town to accept cash in lieu of land reservations in subdivisions 3/1/94 3/1/94 3/1/94 Glendale Farm - Bostwick Rd. Ithacare - Danby Rd. Saponi Meadows - 7 Mile Dr. Preliminary subdivision approval for Parcel "D" of Glendale Farm (21 lots) and final subdivision approval for lot line modification Preliminary and final subdivision approval to subdivide Ithaca College property into two lots for the Ithacare Senior Living Community project Preliminary subdivision approval for Lots 1- 32 of Saponi Meadows Subdivision � U 3/1/94 4/5/94 4%19/94 Peregrine Hollow - Dryden Little's Farm - Ridgecrest Rd. Cornell Precinct 7 GEIS Authorization for Planning Board Chair to send comments on Peregrine Hollow DEIS to Town of Dryden Preliminary and final subdivision approval for 6 parcels ranging in size from 0.75 to 23.44 acres located backlot of Ridgecrest, Troy and E. King Roads Adoption of Final GEIS for the Cornell Precinct 7 Rezoning 4/19/94 Glendale Farm - Bostwick Road Final subdivision approval Phase I (8 lots) 5/3/94 5/17/94 6/7/94 6/7/94 6/7/94 6/7/94 Saponi Meadows - 7 Mile Drive Cornell Precinct 7 GEIS West Haven Sewer Troy Road Water Coddington Road Water Cornell Precinct 7 GEIS 6/7/94 Sanctuary Woods - Sapsucker Woods Road Final subdivision approval for Lots 1- 32, an 11 acre light industrial parcel, and an 8.4 acre public park Adoption of Statement of Findings for Cornell GEIS Recommendation to Town Board for extension of sewer on West Haven Road Recommendation to Town Board for extension of water on Troy Road Recommendation to Town Board for extension of water on Coddington Road Recommendation to Town Board to adopt Special Land Use District (SLUD) for Cornell Precinct 7 Preliminary subdivision approval for 14 lots , ; i 6/21/94 7/5/94 Kolar Machine, Inc. - Rt. 13 Westwood Hills - Woolf Lane Preliminary and final site plan approval to relocate Kolar Machine manufacturing facility with offices in former Anderson Moving building Preliminary and final subdivision approval for Corey lot line modification (including dedication of trail to Town) 7/5/94 Monkmeyer Subdiv.- Danby Rd. Preliminary and final subdivision approval for 2 lots 7/5/94 7�5/94 Elder Cottage Law Ithacare - Danby Road 8/2/94 East Hill Citgo - Judd Falls Road 8/2/94 8/16/94 Rogan's Corner - Danby Rd. Raponi Subdiv. - Coddington Road 9/6/94 Sanctuary Woods - Sapsucker Woods Road Recommendation to Town Board to adopt Loca1 Law permitting placement of elder cottages in residential districts Preluninary site plan approval for proposed Ithacare Senior Living Community to consist of 115,000 s.f. building with 60 _ adult care units, 20 assisted living units, and 80 independent living units (court decision subsequendy nullified this approval) � Recommendation to Zoning Board of Appeals on sign variances Recommendation Board of Appeals variance to Zoning on sign Preliminary subdivision approval for 2 lots Final subdivision approval for 14 lots � � � 9/6/94 First Assembly of God Church - Bostwick Road 9/6/94 9/20/94 9/20/94 10/18/94 Grigorov Subdivision - Snyder Hill Road Baker - Bostwick Road Foote - Slaterville Road Foote - Slaterville Road 10/18/94 Montessori School - East King Road 11 / 15/94 East Hill Plaza - Ellis Hollow Road 12/6/94 South Hill Complex - Danby Road Preliminary site plan approval for 21,226 s.f. church on Lot No. 2 of Glendale Farm Subdivision Preliminary and final subdivision approval for 2 lots for purposes of transferring ownership of 0.44 acres to adjacent lot owner Preliminary and final subdivision approval for 2 lots Preliminary subdivision approval for 2 lots (11.35 acre parcel to be further subdivided in the future) Final subdivision approval for 2 lots Preluninary and final site plan approval for addition of 1,600 s.f. paved play area adjacent to existing gymnasium Preliminary and final site plan approval for modifications to 6,000 s.f. of interior space so that Cornell can move its Purchasing Dept. from Maple Ave. to space currently occupied by Nuclear Studies Lab Preliminary site plan approval for proposed modified site plan for construction of office/retail complex, to consist of 25,000 s.f. of retail/office space and 12,500 s.f. of manufacturing/office space for Digicomp Research 12/20/94 Bell's Convenience Store - Elmira Road Preliminary and final site plan approval for modifications to interior space of former convenience store for administrative Woodworking offices of Roscoe ; SUMMARY OF TOWN OF ITHACA PLANNII�TG BOARD ACTIONS - 1994 Preliminary Subdivision Approvals Granted Final Subdivision Approvals Granted (Includes actions where prelim. & final approval were simultaneous) Preliminary Site Plan Approvals Granted Final Site Plan Approvals Granted (Includes actions where prelim. & final approval were simultaneous) Rezoning or Other Recommendation to Town Board Sign Review Board Recommendation to ZBA Special Approval Recommendation to ZBA TOTAL ACTIONS 5 13 C! �! � 2 1 ��� �t f IirHL State Environmental Quality Review NOTICE OF COMPLETION OF DRAFT and NOTICE OF SEQR HEARING Lead Agency: City of Ithaca Planning and Development Board Address: Date 108 East Green Street Ithaca, N.Y. 14850 December 23, 1994 � f il C�[� Q �r] � rr ' i� �" ,,i �I ;�� � 1 i+ DEC 2 8 l994 � � ��' � ! ���� r„ ..� �lr—q.—�""'d :; r,. ,,r 1. n,�;:,:� >: i���;, _h'�l\�.,v. ��'i�l!`d.ri. `ii�:i:•if:u�p.; � `-----_. � �— � t : This notice is issued pursuant to Part 617 (and City of Ithaca Ordinance No. 90-13) of the irriplei�ienting regulations per�air�ir,g to Article 8(Stat� Env:;or�-r��r.tal �aality Re�zew Act) of the Environmental Conservation Law. A Draft Environmental Impact Statement has been completed and accepted for the proposed action described below. Comments on the Draft EIS are requested and will be accepted by the contac[ person un[il March 10. 1995. A public hearing on the Draft EIS will be held on February 27 1995 at 7•00 PM at the Women's Community Building 100 West Seneca Street. Ithaca N Y The public hearing date is more than the sixty days called for in the reguladons by mutual consent between the lead agency and the applicant Name of Acdon: Wal*Mart Department Store, Elmira Road, Ithaca, N.Y. Descripdon of Action: The proposed action is the development of a 124,996 sq.ft. Wal*Mart Department store with expansion potential to 155,966 sq.ft at 398 - 400 Elmira Road, Ithaca, N.Y.. Total parking proposed is 831 spaces with potential for 890 spaces. The total site under option by the developer is 24.5 acres. The total developed area is 14.8 acres. Locadon: 398 - 400 Elmira Road, City of Ithaca, Tompkins County, New York. Potentia] Environmental Impacts: Based on a review of the draft environmental impact statement, the proposed acdon may have a significant environmental impact on the following: Geology Water Resources, including groundwater and surface water- Air Quality Ecological Resources Transponation, including traffic, pedestrian and bicycle systems Land Use, Comprehensive Plans and Zoning Solid Waste Disposal Visual and Cultural Resources fi ' '� � �t ,~ � , I� �t:� l: j O � � .Noise Socio-Economic Resources Neighborhood Resources A Copy of the Draft EIS may be obtained from: Contact Person: Herman Sieverding AICP Deputy Director Address: Department of Planning and Development 108 East Green Street Ithaca, N. Y. 14850 Te!ephene Num�er. 6�J7!274-655Q A Copy of this Notice and the Draft EIS Sent to: Commissioner NYS Dept, of Environmental Conservation 50 Wolf Road, Albany, N.Y. 12233-0001 Mayor Benjamin Nichols 108 East Green Street Ithaca, N.Y. 14850 Charles Moynihan Regional Director NYS Department of Transportation 333 East Washington Street Syracuse, N.Y. 13202 cc.(no enclosures) Department of Environmental Conservation Division of Regulatory Affairs 1285 Fisher Ave. Cortland, N.Y. 13045 Tompidns County Board of Representatives c% James Hanson Planning Commissioner 121 East Court Sueet Ithaca, N.Y. 14850 City of Ithaca Board of Zoning Appeals, attn. Richard Eckstrom, Building Commissioner City of Ithaca Board of Public Works, attn. 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W . {Y. H' � w. t � 0 ,� Um .-� d� .� .�� �o �� < .1 � tA G ^ H � -rl � y.� U i-� -.� U H G1 1� r� U U a7 W -r-i � r-1 Q y Q1 r--i `-' F�s 'd I� �+ �d C +� O U O C A r•C �-1 f� y� S�1 Gl G) � � � �� � f0 N N -� o� +� �-�t .-i 1� 7 � � � � oc�ooe. xac�uN C O -rl i� U C1 i1 l!'1 � � N �-1 lAl.-i fA .�i (ri a ,� a � a m � ,� C � C O tt1 �+-I ef� � N U �- � LL .-i .� M tt1 d� .--il t11 tl] .-1 N N t0 C H r-1 � � O 00 -ri �1 t�1 ' C � a� � r� y r-� A w � r-1 6 O t0 C1 � �-+ C 3 m a o ra ��� Qa�+� da a��m�� U N � .� 10 f3� -•� f� �,-I O t) -rl � -.� i� O � A v1 or� .0 >, r1 � � A U Iti � W�iHVlQ� '� O N O > 3 O � +-1 d � U � � � d LL aC N U s� � ,� ,� wx 00 .� M N t < , � 4 4 , ti ;` �' Agenda No. 4f. Town Clerk/Receiver of Taxes 1994 Annual Report r� .i� w c�; : During 1994 the Town Clerk was a member of the Cat Licensing Task Force. The Task Force mission was to determine the feasibility of cat licensing throughout Tompkins County. Cat licensing would address the issues of rabies and feral cat over population. Two survey�s were distributed by the Task Force. Results showed 58� of those surveyed wished to have some form of cat licensing. A draft local law was developed for submission to the Tompkins County Board of Representatives to review for enactment. �'he Tompkins County Board of Rep�resentatives chose not to put forth the legislation in 1994. The Task Force will meet in early 1995 to evaluate the issue further. Research into a viable means of conducting a dog enumeration began in 1994. A proposal by the Tompkins County SPCA to train a team of enumerators for the Town is being developed for submission to the Town Board in the second quarter of 1995. Preparation of a mailing list using the real property tax roll is well underway. When completed, the listing will enable newsletters and bulk mailings be sent to each residential property in the Town without duplication. A dedication ceremony of playground equipment in honor of forn►er Supervisor Shirley A. Raffensperger was held on July 29, at Grandview Park. A local fees charged will help to items. law enacted by the Town Board in December increasing for various documents, licenses, permits, and copies meet the production and administrative costs of those All polling places in the Town are now equipped with handicap accessible voting machines. Each voter will have the opportunity to cast their private ballot. Visits were made to each polling place on Election Day to address the questions and concerns of the Election Inspectors. ; TC 1994 Report Page 2. The completion of the handicap ramp and placement of new bathroom fixtures in the downstairs of the Town Hall provide compliance with the Americans With Disabilities Act by the federal deadline. The search for a new Town Hall continues with description sheets of office requirements from each Department Head helping to establish the size and configuration needed. Site review and research continues. Minor renovations of two downstairs offices has been completed providing an additional office for the Assistant Budget Officer. Outside doors in the Town Hall are being keyed to insure adequate security. A survey conducted by the Deputy Town Clerk�s office revealed the following monthly averages for service to constituents during non tax collection months: Phone - Town Clerk Busine5s All Other Business Customers - Town Clerk Business All Other Business 278 Calls, 1253 Calls, 272 Served, 324 Served, Monthly Manthly Monthly Monthly Average Average Average Average Reorganization of the Deputy Town Clerk�s duties to extend those duties as Town Hall receptionist was completed. The front entrance reception system works quite well and allows for all visitors to be announced to the applicable department. Security has been enhanced and a mpre efficient operation exists. ; = • : � u : ► : .�uIC��.Y The third grant received from the NYS Education Department for archival purposes was completed in June. The grant cycle included establishment and completion of the Archival Records Center in the vault, and the Inactive Storage Center in the cellar. Funds in the amount of $2,378.00 were received. Records disposition continues with all departments utilizing the MU-1 Schedule an$ transfer of documents to the applicable storage center. All departments cooperated and made great strides in categorizing files for permanent and inactive retention and/or disposition. The fourth grant from SARA for archival purposes is underway. The grant cycle runs from July 1, 1994 through June 30, 1995. Suzanne Etherington, Phd., Certified Archivist has spent two weeks reviewing and categorizing arGhival documents for restoration and preservation. Many documents have been stored in aci8 free TC 1994 Report Page 3. containers to prohibit deterioration. Ms. Etherington will work for five days in 1995 to help develop the indexing program for minutes, local laws, contracts, easements, etcetera. Several seminars hosted by SARA were attended by the Town Clerk and Deputy Town Clerk�s. Preliminary planning has begun for the 175th Anniversary Celebration of the Town in 1996. It is hoped many of the archival documents and maps can be displayed during the celebration. A bulk first class postage permit was purchased to tax bills. This resulted in a savings of approximately The permit also saved administrative costs by eliminating for employees to hand stamp the bills. send the $210.00. the need 1994 was the first year Tompkins County charged the Town for printing of the tax bills. The charge was about $400.04, $.08 per bill. The 1994 Town and County taxes were collected from January to June, with a total warrant amount of $6,712,048.96. 1995 tax bills were sent December 30, 1994 with collection beginning January 1, 1995. The format of the tax bill developed by Tompkins County i� made on a heavier grade colored paper. A new ��blip pack�� bill was rejec�ed by Tompkins County as the processing machine proved to be too expensive at $6,000.00. Tompkins County requested the Town consider adding the Solid Waste Fee to the tax bill beginning in 1996. Discussion continues as the legal authority of the Receiver of Taxes to collect the fee is in question. A determination as to whether to negotiate with Tompkins County regarding this issue will be made in January 1995. The Receiver of Taxes and the Deputy Receiver of Taxes attended a work session in November with Tompkins County Budget and Finance Officers and the vendor of the tax collection software. Problems and questions about the software were addressed. The Town Board instituted by resolution a$1.00 charge for delinquent tax notices in November. The fee will offset the cost of postage and administrati.on related to the notices. TC 1994 Report Page 4. I wish to thank the Town Board for their continued support of the Town Clerk/Receiver of Taxes Department in 1994. Thank you also, to my fellow Department Heads and employees for their cooperation and movement towards a unified team effort. A special thanks to Deputy Betty Poole, and Deputy Mary Saxton for th�ir dedicated and diligent work. The Town Clerk�s office is able to provide efficient administrative service to the public, the Town Board, and other departments because of their prvfessional contributions. sp�,ct�fu�� submitted, �.,�C �. oan Lent Noteboom Town Clerk/Receiver of Taxes TC 3994 Page 5. Annual Report Town Clerk Annual Report ].994 Year Snd Totals Lost License Certificate Sport�man Fishing Season Hunting (Small Game) Big Game Fishing - 3 Day Junior Trapping Senior Non Resident Big Game Non Resident Hunting {Small Non Resident Fishing 5 Day Non Resident Fishing Season Bowhunting Muzzleloading Free Junior Hunting Junior Archery Special Second Licenses Transcripts Licenses Enumerations Seein Eye Dog Deer Permit Game ) Marria.ge TOTAL LD 1 20 14 2 10 2 0 10 0 2 3 1 10 2 0 1 1 5 TOTAL 85 21 TOTAL $ $ TOTAL �EVENUE 1.00 20.00 14.00 2.00 10.00 2.00 -0- 10.00 -0- 2.00 3.00 1.00 10.00 2.00 -0- 1.00 1.00 5.00 84 . QO $ 743.75 210.00 $ 953.75 765 $1530.00 765 765.00 1 -0- TOTAL $2295.00 f � �; ; TC 1994 Annual Report Page 6. C� .• •'�� Comprehensive Plan Tax Search Zoning Ordinance & Maps Copies & Misc. Sign Law Subdivision Ordinance Open Space Report Noise Ordinance Agricultural Reports Environmental Review 22 53 57 4 18 2 4 0 1 TOTAL • • •., .� .� . .. � • t•�. �. �" U ► Y • • � Y � $ 211.00 265.00 285.00 308.22 5.00 36.00 16.00 5.00 -0- 2.00 $1133.22 $4465.97 Amount Paid to DEC for Conservation Licenses $1347.00 Amount Paid to County Treasurer for pog Licenses 1296.44 Amount Paid to State Health Department/Marriage Licenses 956.25 Amount Paid to Supervisor for SPCA Contract 3736.06 TOTAL PAYMBNTS - OTHBR $NTiTIBS $7335.75 • ' r :.1i. _�,�_ ••, �_ REVENUES TO TOWN SUPERVISOR DISBURSEMENTS - OTHER ENTITIES � ' � �" � • Li 1:.� ••• $ 4465.97 7335.75 $11�8�1.%2 �' ; ; ASSISTANT BUDGET OFFICER ANNUAL REPORT - 1994 The Accounting Department had a very busy, A Finance Committee was formed for the first time reviewed vouchers each month, appointed tellers cash, advised on banking contracts and more. ���L��� Y 9 productive year. . This committee to audit petty We opened our books using a new accounting program. The program offered many new features. We are currently working with the company to update this program with changes and enhancements we requested. The programmer, at my request, is also working on a separate program to allow us to transfer the new adopted budget figures from our spreadsheet into our accounting package. In June Michelle resigned to spend more time with her family. By July we had two new employees to train! They are both quick learners and have progressed very well. George Eberhardt, our Account Clerk Typist was hired through Challenge Industries. In October the Town of Ithaca received an award from Challenge Industries in recognition of our commitment towards the employment of individuals with disabilities. We had a good budget year. Through careful spending unexpected revenues our ending fund balances look good! rates have been low, but with careful investing our interest earned was 5� higher than budgeted. and some Interest overall Our department is proud to have completed the majority of our 1994 priority work plan. We completed our custodial agreement with bank, This defines the way that the bank, using a third party custodial bank, will handle securities on our investments. We purchased a new budgeting program from Cornell University. George Eberhardt conducted a physical inventory of all fixes assets at Town Hall and entered all the information into a database program. Fixed assets will all receive new I.D. numbers the first part of 1995. The first draft of our Procedures Manual is in progress. In addi�ion to our regular duties and our priority work plan, we have worked with other departments and agencies to accomplish several other projects. Working with the auditors, John Whitcomb and I I.earned more about long term projections. I have just started spread sheets for a three year budget plan and hope to get going on a five year capital plan soon. I have spent time at Bolton Point Water Plant to keep the accounts up to date and help train personnel when the regular bookkeeper was on sick leave. I worked with JoAnn and other members of the Planning Department to reconcile the complicated spreadsheets for the Cornell GEIS. Joan and I spent time planning and overseeing some office re-modeling. We tried to make more space for the over-crowded staff while still 1 . , , ASSISTANT BUDGET OFFICER ANNUAL REPORT - 1994 allowing privacy for those people requiring it. The re-modeling has been completed and we are expecting the work stations to arrive at anytime. Jackie White has been working on records management. She has successfully sorted, cataloged, and readied for disposition all the old files in our department. Mike Ocello spent many hours researching and char�ing the current status of all computers and software. The ADP Committee examined the infonnation and assessed the needs of the staff . Mike and I worked together to ��mix and match" hardware and software needs to individuals to get the most for our money. With surplus funds we acquired five new computers, eighteen Wordperfect upgrades to 5.1+, and nine Lotus upgrades to 4.0. Our year has been successful. Many thanks to Jacqueline White and George Eberhardt. I'm proud of what we have accomplished this year. Submitted by: �� _.����� Sally . Alario Assistant Budget Officer Purchasing Agent � �- t � TOWN OF ITHACA PERSONNEL MANAGER'S 1994 ANNUAL REPORT AGENDA ITEN � 4h. 1/09/95 Financial Data REVENUES SCLIWC Payroll Charges Retirees' Health Pmts. COBRA Participants Pmts. Workers' Comp. Ins. Dividend $ 586.00 17,305.68 10,557.44 11,2.69.62 SALARY, TAX AND VOLUNTARY DEDUCTION AMOUNTS REPORTED # Persons on Payroll System Annual Compensation Federal Income Tax Social Security Tax Medicare Tax NYS Income Tax Health & Dental Pre-tax Pmts. NYS Retirement Contributions NYS Retirement Loan Pmts. Garnishments (incl. child sup) Deferred Comp. Investments Credit Union & Bank Deductions United Way Contrib. Disability Insurance Pmts. Net Salaries Special Compensation: Car Fringe Valuation Taxable Disability Pmts. Moving Expenses Social Security Exempt Income Non-taxed Election Inspectors 189 $ 1,591,878.08 156,940.59 190,729.22 44,686.60 65,710.67 50,622.25 37,559.63 5,398.64 9,396.07 4,815.00 96,421.40 514.00 1,745.68 1,041,054.42 $ 2,763.00 3,872.64 2,000.00 2,807.42 2,160.00 � General Information PERSONNEL CHRNGES New Hires Position Changes Board Appointments Salary Change Considerations Disciplinary Terminations Other Terminations Voluntary Resignations Retirements Civil Service Certifications EMPLOYMENT BENEFIT UTILIZATION Workers' Comp. Injury Claims Workers' Comp. Illness Claims Disability Claims Unemployment Ins. Claims Family & Medical Act Leaves Other Leaves of Absence COBRA Ins. Participants Employee Assistance Referrals Health & Dental Claims 9 2 5 11 1 3 3 1 5 8 0 4 4 5 0 5 6 N/A � N/A 9,044.00 16,425.46 * Blue Cross/Blue Shield Contract was amended and premium negotiated for 1995. PERSONNEL COhlPIITTEE ITEMS DISCUSSED: Redefine weather related time off policy; Set procedure for employee raises; Recruitment procedures for Town Planner position; Updated job description for Parks Grounds Ass't.; Updated job description for Building/Zoning Department Secretary; Assign Town Planner interview committee and set travel and lodging expense limits for out of town candidates; Define guidelines for employees who receive phone calls, receive visitors, etc., and who perform work for outside jobs during their workday and/or meal times; Policy regarding reimbursement of educational expenses; Reduction of salary range for Parks Grounds Ass't. position; Meal Allowance for Highway and Parks Dept. workers; Change of designated supervisors for Administrative Secretary and Planning Secretary job descriptions; Appointment of temporary Highway Mechanic; Create job description and salary range for Senior Account Clerk/Typist position; Amend Account Clerk/Typist job description and appointment; Amend Highway Mechanic job description; Procedures for salary ranges, staffing requests, salary increases, etc. for annual budget process; � PERSONNEL COMMITTEE ITEMS DISCUSSED - CONT'D. Procedures for salary review and additional personnel; Annual salary pool and alternative salary increase methods; Amendment of term "foreman" to "crew supervisor"; Creation of Planner II job description and salary range; Salary ranges for 1995; Recommendation for Part-time Secretary in 1995; Salary increase for Highway Laborer who earned CDL; Five year staffing plan in 1995; Engineering Dept. staffing changes; Individual Salaries for 1995; Equitable Salary Raises for 1995; Job Description for Secretary to the Personnel and Insurance Department Position; Job Description and Salary Range for Water & Sewer Maintenance Supervisor Position; Guidelines and Procedures for Violence in the Workplace Policy were scheduled for 1995; Several Executive Session items throughout the year. ; COMMERCIAL INSURANCE The process of evaluating, soliciting, and reviewing proposals for general liability, auto, public officials errors and omissions, etc. insurance coverages began in July 1994 and continued into December. On December 12, 1994, the Town Board selected the highly recommended Sprague Agency as the Town's new agent. Their insurance proposal presented the most comprehensive coverage for the besL premium. During 1994, this department handled the addition and deletion of several autos and many equipment items. Claims were submitted for auto accidents, water damage, and liability injuries. Claims Handled il Value of Autos & Equipment Added $ 148,713.00 CLARENCE LARKIN Town Justice RE: YEARLY REPORT TOWN OF CLARENCE TOWN COURT 121 E. COURT STREET ITHACA, NEW YORK 14850 COURT SESSIONS - 7:00 PM Tuesday & Wednesday ITHACA COURT LARKIN, JUSTICE MERTON. J. WALLENBECK Town Justice December 31, 1994 Activity for my portion of Town of Ithaca Court for 1994 is as follows: Number of cases adjudicated: Arraignments for other Courts: FINES, FEES Vehicle and Traffic Fines Criminal Fines New York State Bail Poundage Forfeited Bail Civil Fees Surcharge Sent to State Comptroller: Respectfully, �J � C rence Larki Town Justice / 834 32 $29,535.00 5,665.00 12,521.00 435.00 500.00 26.00 $48,682.00 � . 'M : � ^ ". `' CLARENCE LARKIN Town Justice January 5, 1995 .. , ,� � jy � N j�' � 5 * � � y�'r �, 'fl .Si '"•w �S � � � • • • � 1 . r i COUR7 SESSIONS - 7:00 PM Tues:�ay & Wedne3day Ageada � � MERT�N. J. WALLENBECK Towri Justice Statistical report of the fines, f.ees and torfe:i_tures co]_lected by � par�t two of the Tthara Towr� Cau.rt, as r_epa.rtEd �o tl�e New Yo.r_.Ic. . State Uepartment of Audit a��cl Cor�trol. Loi" ���IP_ yea:e .1994. Vehicle a»d TrafFic Law Vi.ol.�ti.an� Criminal Law Violations Alcohol Beverage Control liaw Vi.o:lat:ions New York Code Rules and Regulations Violations Town of Ithaca Local Law Violatior�s (Dog Contr_ol) Civil Fees New Xorlc State Mandatory Surcharge Executive Law Bail Forfeitures Total Amount Forwarded to Audit and Contro].: Respect�ully Submitted, Merton J. Wallenbecic Ithaca Town Justice fi3h, J_Q0. 00 $3, 97.O.OU ?,950.00 $315.00 $7_00.00 $156.OU $16,090.00 $75.00 _ 90.00 $59,836.00 RLi`{...ni.v .... . . . . , . , J , . �:.r1. ' . :,,`l�.���'_ -, , � �.: 1Y : / �'' ' _ . . , � . �'� Q � � � � � � � Q � � • . � � � � � Q � � � � � 0 • • • • • ' �n o �n rn o 0 o m o cv �o . , . O I� tn u) '-1 M r-I th 00 M Q� � �� Q d' OD O N �-i L(1 00 ln � rl �O . . . . '� �n r'� �t� in �o d� �r d� �n r �o , ,. E'1 p O ' ' H p O �� , � � o O d' � :`: h, r;'. .• U o0 p0 � - � � � ui f�` . . � . r, � . �" IM _ ' t , .. . � ..�� .. . . , O O O O O O O U O O O �± O O O O O O O O O O O V PG in o ui t� in in ui r in o �n 7 :-+ cv a� �- �o �o r� cv o o cv . . . ' . . � UJ �-1 .-I �+'1 �''1 10 N Ul t�l N �O �O . . . . . `. � . � �-1 r-i ri �-1 ri �-1 �-1 r-1 rl �-1 r-1 t; �; � .�' ' . 0 � � � 0 � Q � 0 � 1-� O O O O O O O O O O . H • . . . D O ul N O O u� N O N O _ �� � . H rl N :-i N -1 N t' 1 .- U .�r= , r O d p O O O O O O O O , G� . . . . . . . 9 O O �n �n o �n u, . . d' M �-1 �-I �''1 �l'1 �-1 ,� a � � O O O 0 � O O O V . . . . . . � N N O O 0 . O O� 1 '',�" � O O O O O O O O O O O � U O O O O O O O O O O O ' �' � O O O O O O O O O O O irt �n O O O �n �n �n O u� O . :. .. .. . N .-i �d' �!1 h �D .-1 � ��'i:`� _ . . „/ � � a O O O O O O O O .,, . � O O O O O O O O O O O . . , ��.� -. a ui o o �n o o ui o o u, o V cV ul O N ul O N ui O a0 O •�.i`,. � . . � f'1 �--I d' �O �O N J' d' O O O O O O O O O O O O O O O O O O O p p p •; � • . . . . . . . . . . 'n o �n o ui �n u, u� �n o 0 `r" ' ao u� r o d� �n rn �r r� oo c� � �i' .-1 M �P u� u1 O 00 .-� � . . . . . . . . . - . �'1 N N M f'1 N N M N [1' d' _;` ' q A N � a a .� �n a +� � ti W � � � h h � v1' O x - ��- Q Q 0 � M N O O O �O � O O � N O O O � O 0 0 O � O O � � r) � �. 0 0 O rn O O N N O O O � O � r1 O O �O � .-� O 0 0 O N O O � �-1 M O O O � Q� N O 0 0 rl Q� M O O 0 O � l0 '� rl a � � � H � O Ei �r m m � � � f t k ;i f t r � ; � TOWN OF IZ'fIACA AF'FIDAVIT OF POSTING AND PUBLICATION I, Joan Lent Noteboom, being duly sworn, say that I am the Town Clerk of the Town ot Ithaca, Tompkins County, New York; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and that the notice has been duly published in the local newspaper: SEE ATTACHED Location of sign board used for posting: Date of Posting: December 20, 1994 Date of Publication: December 27, 1994 STATE OF NSW YORK ) COIINTY OF TOMPKINS ) SS: TOWN OF ITHACA ) (Ithaca Journal) Town Hall Bulletin Board Clerk, Town of Ithaca � ��j�, /��, / Swo o and subscribed before me this ��'- day of NX�-�i>'I�CJx-�zi 19 ��� n . �i , v w No y P lic �� ��, �£�T°� F. �(�i�@..E i�Q"ii�(?Y I'Uf3i_IC STAiE QF NtW YO�K # 4646 427 �%S �.� NOTICI�! OF PUBLIC H$ARING TOWN OF ITHACA PLSAS$ TAKB NOTICB, that the Town Board of the Town of Ithaca will hold a public hearing at the Regular Town Board Meeting of the Town Board on January 9, 1995, at 7:00 p.m., at the Town Hall, 126 East Seneca Street, I�haca, New York in order that they may Consider the proposed "Local Law Amending the Town of Tthaca Zoning Ordinarice to provide a Special Land Use District (Limited Mixed Use) for the Fco Village Co-Housing Cooperative Special Land Use District (SLUD). PLgASB TARF� FURTHBR NOTTCB, all citizens at the aforementioned time and place shall be afforded the opportunity to voice their approval or opposition to said Land Use District. PLSAS$ TARg FURTHBR NOTICB, individuals with impairments, hearing impairments or other special needs, provided with assistance as necessary, upon request. desiring assistance must make a request not less than prior to the time of the public hearing. PUBLISH: DeCember 27, 1994 visual will be Persons 48 hours Joan Lent Noteboom Town Clerk December 20, 1994 `1 4' h ;.