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Home My WebLink AboutTB Minutes 2013-08-12 F f 7 Meeting of the Ithaca Town Board ii,.,, Monday, August 12, 2013 at 5:30 p.m. 215 North Tioga Street, Ithaca, NY 14850 Minutes Board Members Present: Herb Engman, Supervisor; Bill Goodman, Deputy Town Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, and Rod Howe Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Deb DeAugustine, Deputy Town Clerk and Susan Brock, Attorney for the Town Agendal Call to order- Mr. Engman called the meeting to order at 5:30 p.m. Agenda 2 Report of Tompkins County Legislature and Ithaca Common Council Agenda 3 Quarterly Report of the Board of Fire Commissioners (Attachment 1) Mr. Gilligan reviewed the Fire Chief's report regarding staffing levels and plans to recruit more volunteers. Mr. Gilligan reported that he was elected chair of the Board of Fire Commissioners and Harry Ellsworth was appointed Vice Chair. A special meeting was held to discuss the preliminary budget and to meet the criteria given by the City Council, the board discussed possible staffing cuts, which will impact the level of service and reductions increase the level of risk. This brings concerns over safety of firefighters themselves. Common Council wants to eliminate the codes division. The board does not think that is a reasonable approach since it is a source of revenue and allows firefighters to become familiar with buildings they may possibly be entering in an emergency situation. Another revenue stream is Resource Recovery which, for example, is recovering costs for a rescue for someone trespassing and falling in a gorge which uses a lot of manpower and equipment and a fine could be levied to recover some of those costs. Mr. Engman asked if the code enforcement division were to be cut, how would the fire inspections be done? Mr. Gilligan responded that it would fall back on the city and town building code departments. Mr. Engman thought the Common Council rejected that idea last year after the mayor proposed it and Mr. Gilligan responded that he understood it hasn't been totally rejected and is still an item the city is studying. Mr. Goodman asked how much money the code inspections bring in for the department and Chief Parsons estimated the city picks up around $64,000. Mr. Bates added that it is misleading to call the inspections code enforcement because they don't do the enforcement part and they only focus on the fire safety aspect. 1 Mr. Engman asked if there is a goal for the number of volunteers you're looking to recruit? Mr. Gilligan said they would like to see it grow to 40 over the next five years. Agenda 4 Persons to be Heard and Board Comments Loreen Gilbert, 656 Five Mile Drive, spoke about the agenda item on domestic animals. She is the person who logged a complaint about guinea fowl her neighbor has taken on. She wanted to urge the Board to take this seriously. Due to an ill-defined ordinance, the ZBA didn't have much choice but to grant the person the right to keep the fowl. This is a low-density residential and the way the law is written right now one could go to Home Depot and get a shed and raise pigs, horses, ducks, etc in your front yard because the ordinance doesn't say the size or type of building used to house the domestic animals; where the building needs to be; whether an area needs to be enclosed by a fence; how many animals you can keep and on and on. Ms. Gilbert quoted the recent ordinance drafted by the town of Trumansburg which might be a good base to start from and goes into some detail and restrictions. Ms. Gilbert noted that as more eco- friendly neighborhoods pop up in the town, there will be more of this type of problem for neighborhoods. She played a recording of what guinea hens sound like taken from the web and stated there is no difference between the clip from the web and what she has to listen to all year long. She reiterated that she felt the law clearly needs to be rewritten and there needs to be more definitions. (Attachment 1) Brian Eaton spoke regarding the power plant repurposing. He said that it might seem that only residents of Lansing will be impacted, but that couldn't be further from the truth. The company will need out of market support, meaning increase to the rate base, to the tune of half a billion. This comes from constituents and this hasn't been made clear to the public and the submitted documents are heavily redacted, so you can't find out anything from the documents. It will be in our rate base for a very long time and will displace any renewables. New York State has a renewable portfolio standard that states we want to have 30 percent renewable energy by 2015. If this goes through, it will be hard to meet those targets. He urges replacing retiring plants with renewables. County legislature passed a remote net metering proposal which will allow anyone to produce up to 2 megawatts of energy that they can use or sell anywhere which will impact prices and supply and we are moving forward. Sam Law, resident of the Town who also spoke about the choice of the Public Service Commission. The choice of repowering the plant is up to half a billion dollars versus the NYSEG proposal, which is $50million. He felt the Town should support transmission upgrades versus repowering the plant. Mr. Law proposed friendly changes to the resolution because he felt it wasn't clear in the resolution that the choice in front of the Public Service Commission isn't renewables or natural gas but rather how to deal with the reliability question. He proposed adding a section that says: "Whereas repowering the Cayuga Plant with natural gas would entail NYSEG ratepayers paying more to subsidize an out-of-market, privately-owned power 2 plant that is not required to meet energy reliability needs" and minor edits to make the resolution factually correct in what the PSC is considering and the addition of a bullet point. Agenda 5 Consider Setting a Public Hearing Regarding a Local Law Amending Chapter 250 of the Town of Ithaca Code Entitled "Vehicles and Traffic" to Prohibit Parking Along Kendall Ave Near the Intersection of Pennsylvania Ave TB Resolution No. 2013-105: Set a "Public Hearing Regarding a Local Law Amending Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic," to Prohibit Parking Along Kendall Avenue Near the Intersection of Pennsylvania Avenue." RESOLVED, that the Town Board of the Town of Ithaca will hold a public hearing at Town Hall, 215 North Tioga Street, Ithaca, New York, on the 9 th day of September, 2013, at 5:30 p.m. for the purpose of considering a proposed Local Law Amending Chapter 250 of the Town of Ithaca Code, Titled "Vehicles and Traffic," to prohibit parking along Kendall Avenue near the intersection of Pennsylvania Avenue; and FURTHER RESOLVED, that at such time and place all persons interested in the proposed amendment may be heard concerning the same; and FURTHER RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Tee-Ann Hunter SECONDED: Rod Howe VOTE: Ayes— Howe, Leary, Goodman, Engman, Levine, Hunter Agenda 6 Consider Authorization to Award Contract for Whitetail Drive Project TB Resolution No. 2013-106: Authorization to Award Contract and for Establishment of Capital Proiect Fund for the Town of Ithaca Whitetail Drive Reconstruction Protect WHEREAS: At the October 15, 2012 Town Board meeting, the Town Board adopted a 2013 Ithaca Town Budget which included monies for the reconstruction of Whitetail Drive and identified the maximum amount of $750,000.00 to be expended by the Town of Ithaca for this improvement, and WHEREAS, at its regular meeting on March 11, 2013, the Town Board authorized the issuance of up to $750,000 in new general obligation serial bonds, pursuant to the provisions of the Local Finance Law, to finance the estimated cost for the reconstruction of Whitetail Drive, and 3 WHEREAS, at its regular meeting on March 11, 2013, the Town Board has determined approval, construction and implementation of the Improvement are a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, because the Action constitutes "repaving of existing highways not involving the addition of new travel lanes", "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site," and thus approval, construction and implementation of the Improvement are not subject to review under SEQRA, and WHEREAS: On August 7, 2013 the Director of Public Works/Highway Superintendent received bids for the Town of Ithaca Whitetail Drive Reconstruction Project, matching the existing length and width, and other related ancillary facilities, and WHEREAS: The Director of Public Works has reviewed the bids and qualifications of the bidders and has recommended that the low bid of $645,835.00 for the project made by Paul F. Vitale, Inc., 7665 North Street Road, Auburn, NY 13021, is a qualified bid; Now, therefore, be it RESOLVED: that the Town Board of the Town of Ithaca authorizes the award of the contract for the Town of Ithaca Whitetail Drive Reconstruction project to Paul F. Vitale, Inc., subject to final approval of the contract documents by the Town Engineer and Attorney for the Town, and be it further RESOLVED: that the Town Supervisor is authorized to execute such contract upon such approval; and be it further RESOLVED: that the Director of Public Works is authorized to approve change orders to such contract upon receipt of appropriate justification provided that the maximum amount of such change orders shall not in the aggregate exceed $64,600.00 without prior authorization of this Board, and provided further that the total project cost, does not exceed the maximum authorized cost of the project, and be it further RESOLVED: that the Town Board of the Town of Ithaca hereby establishes the Town of Ithaca Whitetail Drive Reconstruction Capital Project Fund to record all necessary and appropriate budgetary and cash transactions for this project, and be it further RESOLVED: that the Town Finance Officer is directed and authorized to transfer $750,000 to this capital project fund from the sale of the 2013 Public Improvement (Serial) Bonds for the reconstruction of Whitetail Drive. MOVED: Eric Levine SECONDED: Bill Goodman VOTE: Ayes— Howe, Leary, Goodman, Engman, Levine, Hunter 4 Agenda 7 Consider Zoning Board of Appeals request to address the definition of domestic animals and how they are addressed in the code TB Resolution No. 2013-107: Refer Definition of Domestic Animals and How They Are Addressed in the Code to the Codes and Ordinances Committee RESOLVED that the Town Board referred the Zoning Board of Appeals request to address the definition of domestic animals and how they are addressed in the code to the Codes and Ordinances Committee. MOVED: Tee-Ann Hunter SECONDED: Bill Goodman VOTE: Ayes— Howe, Leary, Goodman, Engman, Levine, Hunter Agenda 8 Acknowledge Receipt of the 2012 Independent Audit TB Resolution No. 2013-108: Acknowledge Receipt of the Independent Financial Statements for the Year Ending 2012 WHEREAS Sciarabba Walker & Co., LLP has conducted an audit of the year ending 2012 financial records of the Town and submitted their report of findings NOW THEREFORE BE IT RESOLVED, that the Town Board hereby acknowledges receipt of the certified Financial Statements from Sciarabba Walker, Co. LLP MOVED: Rod Howe SECONDED: Tee-Ann Hunter VOTE: Ayes— Howe, Leary, Goodman, Engman, Levine, Hunter Agenda 9 Consider Approval of the 2014 Wage Scale TB Resolution No. 2013-109: Approval of 2014 Wage Scale for Non-Collective Bargaining Positions and Teamster PWF unit. WHEREAS, the Town Board established a Wage Scale, which set the Hiring Minimum and Job Rate for each job classification, which may be increased each year based on a Cost of Living Adjustment (COLA); and WHEREAS, after evaluating the Consumer Price Index (CPI-W) as well as other factors, the Town Supervisor and Human Resources Manager in preparation for the 2014 Tentative budget 5 recommended to the Personnel Committee a 2.0% Cost of Living Adjustment (COLA) for all classifications of the Wage Scale for Non-Collective Bargaining positions; and WHEREAS, the Public Works Collective Bargaining unit contract establishes a 2% COLA for 2014; and WHEREAS, the Personnel Committee reviewed and discussed the recommendation and recommends a 2.0% COLA for the 2014 Wage Scale for Non-Collective Bargaining positions; and WHEREAS, the Budget and Finance Committee during its preliminary review of the 2014 Budget projections discussed the Personnel Committee's recommendation, and also recommended the 2% COLA for the budget; and Now, therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve a 2.0% Cost of Living Adjustment for all classifications of the 2014 Wage Scale for Non-Collective Bargaining positions (see attached sheet); and be it further RESOLVED, the Town Board approves the 2014 Wage Scale for the Teamsters Collective Bargaining unit. MOVED: Tee-Ann Hunter SECONDED: Bill Goodman VOTE: Ayes— Howe, Leary, Goodman, Engman, Levine, Hunter Agenda 10 Consider Award and Budget Amendment for the Northeast Water Study TB Resolution No. 2013-110: Authorization to Award Contract for a Study of Potential Northeast Water System Improvements WHEREAS: on April 8, 2013 the Town Board agreed to move forward with an RFP to determine a cost for a study of potential Northeast Water System Improvements, and WHEREAS: On June 7, 2013 the Town of Ithaca Director of Public Works/Highway Superintendent received proposals for the Northeast Water System Improvements study, and WHEREAS: The members of Town Staff have reviewed the proposals and qualifications of the firms, presented recommendations to the Public Works Committee, conducted interviews and has recommended that the low proposal of $26,400.00 for the study made by the firm of GHD Consulting Inc. is a qualified proposal, now therefore be it RESOLVED: that the Town Board of the Town of Ithaca authorizes the award of the contract for the study of potential Northeast Water System Improvements to GHD Consulting Services Inc., 6 Cazenovia New York, subject to final approval of the contract documents by the Town Engineer and Attorney for the Town, and be it further RESOLVED: that the Town Supervisor is authorized to execute said contract upon such approval. MOVED: Rod Howe SECONDED: Tee-Ann Hunter VOTE: Ayes— Howe, Leary, Goodman, Engman, Levine, Hunter Agenda 11 Consider Resolution of Support for a Grant Application for the Forest Home Dr. Sidewalk Ms. Hunter asked for some details on the process and reasoning behind the grant noting that Forest Home Drive area has had a significant amount of improvements done recently and she wondered if there was a mechanism for establishing priorities for other areas of the town. Mr. Engman explained that this is the last grant from of this particular source and Mr. de Aragon will be gate-keeper for this grant money. Mr. de Aragon and the ITCTC thought this particular project would be very strong because one of the criteria was that you have to be able to connect destinations not just put in a sidewalk. Staff also discussed possibilities and felt this was a good candidate given that it is in all our transportation plans which lends credence to the application. He thought Ms. Hunter's suggestion was a good one and we should start a system of prioritizing. Mr. Engman added that he thought this would be inexpensive and was startled by the cost and that was probably due to the a retaining wall which state and federal governments dictate what amount has to be input for certain things and those may not be accurate. Mr. Hebdon explained some of the formulas and there would probably be lesser amounts throughout and he added some things that may not be needed but were built in incase they were. Mr. Goodman added that he and Mr. Howe are working with a Cornell Professor on having his class do an assessment and inventory of trails to help in our prioritizing for future grants. TB Resolution No. 2013-111: Authorization to Apply for Funding through the Transportation Enhancement Program for a Walkway Along a Portion of Forest Home Drive WHEREAS, the New York State Department of Transportation (NYSDOT) has announced the availability of funding under the federal Transportation Enhancement Program, which includes a category for provisions of facilities for pedestrians and bicycles, and WHEREAS, the assistance toward the cost of the project shall not exceed 80% of the approved total project costs, and WHEREAS, the Town of Ithaca's adopted Transportation Plan (2007) and the Forest Home Traffic Calming Plan (2007) both recommend a walkway along Forest Home Drive, including the section between the upstream and downstream bridges and between the downstream bridge and the Byway, and 7 WHEREAS, the Town estimates the total cost to be $898,405 for the design, right-of-way acquisition, and construction of a +/- 0.25 mile walkway along the north side of Forest Home Drive, outlined further in the application for this walkway, and WHEREAS, grant applications are due by August 16, 2013, and THEREFORE BE IT RESOLVED, that the Supervisor of the Town of Ithaca is hereby authorized and directed to file an application for funds from NYSDOT in accordance with the provisions of the Transportation Enhancement Program, in an amount not to exceed $898,405, for such financial assistance to the Town of Ithaca for a walkway along Forest Home Drive. MOVED: Herb Engman SECONDED: Pat Leary VOTE: Ayes— Howe, Leary, Goodman, Engman, Levine, Hunter Agenda 12 Consider Proclamation in Support of the Museum of the Earth Motion to approve proclamation made by Rod Howe, Seconded by Bill Goodman. Unanimous. Town of Ithaca Proclamation Whereas, the Museum of the Earth was originally founded in 2003 to serve and educate Ithaca and Tompkins County; and Whereas, the Museum of the Earth celebrates its tenth anniversary on September twenty- eighth, two thousand and thirteen; and Whereas, the Museum has taken a leadership role in the Community's education, endeavoring to provide Tompkins County with the opportunity to explore and discover the history of our Earth; and Whereas, the Museum of the Earth endeavors to bring the public a mix of natural history displays, interactive science features and art exhibitions in order to reach a diverse audience and encourage critical thinking; and Whereas, without the Museum of the Earth's leadership and educative support, the Ithaca area would not exist as we know it today; and Whereas, the Museum of the Earth is locally managed by residents of Tompkins County, from their first director, Dr. Gilbert Harris, to their current director, Dr. Warren D. Allmon Now be it resolved, that the Town of Ithaca shall pause in its deliberations to congratulate the Museum of the Earth on their anniversary, and 8 Now be it further resolved, that a copy of this Proclamation, suitably embossed, be transmitted to the Museum of the Earth, Now, therefore, I, Herbert J. Engman, Supervisor of the Town of Ithaca, do hereby proclaim Saturday, September 28, 2013 as: Museum of the Earth Day In the Town of Ithaca In Witness whereof, I have hereto set my hand and caused the seal of the Town of Ithaca to be affixed this the 12th day of August in the year 2013. Herbert J. Engman, Supervisor Agenda 13 Discuss and Consider Resolution re.: Cayuga Power Plant Mr. Engman suggested changes based on comments the board heard earlier in the evening and for improving power lines and remarking on the redacted report and the lack of information. Lengthy discussion on the topic followed explaining the history of the power plant controversy. The idealism of sustainability and carbon footprint clashes with the need for municipal financial responsibility. The tone of the resolution was changed to be stronger. TB Resolution No. 2013-112: Requesting the Cayuga Power Plant Convert to Renewable Energy Sources WHEREAS the Cayuga Power Plant, located in Lansing, New York is considering repowering the plant using a source of fuel other than coal (repowering proposal 12-E-0577) and WHEREAS the Public Service Commission is considering repowering the plant using natural gas in order to provide between 150 and 300 megawatts to be used to supplement electric needs at times of high demand and WHEREAS estimates of energy use in Tompkins County are approximately 50 megawatts and WHEREAS most of the excess energy requested is required due to inefficient electric transmission lines and industry outside of Tompkins County and WHEREAS New York State Electric and Gas has stated that the extra 150 to 300 megawatts would not be needed if transmission upgrades were made and WHEREAS NYSEG has recommended that, with these transmission line upgrades, the energy from the Cayuga Power Plant is not needed to keep adequate electricity in the grid and 9 WHEREAS repowering the Cayuga Plant with natural gas would entail NYSEG ratepayers paying more to subsidize an out-of-market, privately owned power plant that is not required to meet energy reliability needs and WHEREAS Tompkins County and municipalities within its borders and beyond are diligently working to decentralize energy production through use of solar panels on individual properties and wind farms—all renewable sources of energy that will reduce the overall need for centralized electricity production into the future and WHEREAS moving to a decentralized system of energy production requires less total energy production due to the added efficiency of reducing transmission over long distances and WHEREAS we understand the tax implications on municipalities in which the plant resides and feel a plan to repower with renewable energy sources will ameliorate the impact on tax income THEREFORE BE IT RESOLVED that the Town of Ithaca prefers the cost-effective transmission upgrades over the costly and environmentally damaging repowering of the Cayuga Power Plant AND BE IT FURTHER RESOLVED that the Town of Ithaca is in favor of repowering the Cayuga Power Plant with renewable sources of energy such as solar, wind, water power, and biomass in order to meet climate change goals and to reduce the need for natural gas and coal, which are now being extracted in ways that are not sustainable for the long-term future and urges the Public Service Commission to move beyond the limitations of its current proceedings and consider the additional option of repowering the plant with renewable sources. Moved: Herb Engman Seconded: Pat Leary Vote: Ayes– Howe, Leary, Goodman, Engman, Levine, Hunter Agenda 14 Consider Consent Agenda Items. TB Resolution No. 2013-113: Consent Agenda BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes of July 8, 2013 and July 22, 2013 b. Town of Ithaca Abstract c. Bolton Point Abstract d. Approval of Revised Job Description – Distribution Operator e. Approval of Promotional Appointment– Distribution Operator– Hall f. Approval of Provisional Appointment– Distribution Operator–Wetherby g. Ratify Appointment of Deputy Town Clerk– M. Lombardo 10 h. Authorization to Establish a Capital Project Fund — Forest Home Drive Reconstruction Project Moved: Rod Howe Seconded: Tee-Ann Hunter Vote: Ayes— Howe, Leary, Goodman, Engman, Levine, Hunter TB Resolution 2013-113a:Approval of Minutes of July 8 and July 22, 2013 WHEREAS, the draft minutes of the July 8th and July 22nd meetings of the Town Board have been submitted for review and approval; THEREFORE BE IT RESOLVED, that the governing Town Board hereby approves the minutes, as submitted, as the final minutes of the July 8, 2013 and July 22, 2013 meetings of the Ithaca Town Board. TB Resolution No. 2013-113b: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 4084 - 4152 General Fund Town wide 56,482.66 General Fund Part Town 61111.06 Highway Fund Part Town 79,573.69 Water Fund 14,710.74 Sewer Fund 2,628.33 Danby Road Water Tank Replacement 103,976.80 Fire Protection Fund 308,097.01 Forest Home Lighting District 136.70 Glenside Lighting District 39.72 Renwick Heights Lighting District 57.04 Eastwood Commons Lighting District 142.68 Clover Lane Lighting District 16.48 Winner's Circle Lighting District 56.35 Burleigh Drive Lighting District 55.91 West Haven Road Lighting District 167.07 11 Coddington Road Lighting District 99.75 Trust and Agency 1,106.75 Debt Service 150.00 TOTAL 573,608.74 TB Resolution No. 2013-113c: Bolton Point Abstract WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 1844-1908 Check Numbers: 14724-14788 Burdick Hill Tanks Project $ 11,975.00 N. Trip Rd T-main Project $ 7,630.40 Operating Fund $ 77,422.29 TOTAL $ 97,027.69 Less Prepaid $ 30,920.65 TOTAL $ 66,107.04 TB Resolution No. 2013-113d: Ratification of Revised Distribution Operator Job Description SCLIWC WHEREAS, the Town of Ithaca established compliance under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of Civil Service Laws, Rules and Regulations; and WHEREAS, by regulation of Civil Service Law the Town must create a position and approve the job description before making an appointment for the Town and Southern Cayuga Lake Intermunicipal Water Commission (Commission); WHEREAS, the Commission at the August 8, 2013 meeting approved the revisions to the Distribution Operator job description; Now, therefore, be it 12 Resolved, the Town Board of the Town of Ithaca does hereby ratify the Commission's revisions to the Distribution Operator job description TB Resolution No. 2013-113e: Promotional Appointment of Distribution Operator-SCLIWC. Whereas, the Southern Cayuga Lake Intermunicipal Water Commission has a vacancy in the Distribution Operator position in the Distribution Department; and Whereas, Jeffrey Hall was appointed as a Distribution Operator Trainee January 30, 2012; and Whereas, Jeff Hall obtained the D Certification June 2013, which is required for promotional appointment to Distribution Operator; and Whereas, the Commission on August 8, 2013, promotionally appointed Jeff Hall to the Distribution Operator position; Now, Therefore, Be It Resolved, that the Town of Ithaca does hereby ratify the Commission's promotional appointment of Jeff Hall to the position of Distribution Operator, effective August 8, 2013 with no change in pay or benefits; and be it further Resolved, an eight (8) week probationary period applies. TB Resolution No. 2013-113f: Provisional Appointment of Distribution Operator-Weatherby Whereas, the Southern Cayuga Lake Intermunicipal Water Commission has a vacancy in the Distribution Operator position in the Distribution Department; and Whereas, Gregg Weatherby was appointed to the Distribution Department January 30, 2012 and has obtained the D Certification required of a Distribution Operator position; Whereas, the Commission on August 8, 2013, provisionally appointed Gregg Weatherby to the Distribution Operator position; Now, Therefore, Be It Resolved, that the Town of Ithaca does hereby ratify the Commission's appointment of Gregg Weatherby to the position of Distribution Operator in the provisional status, effective August 8, 2013 with no change in pay or benefits; and be it further Resolved, the candidate must take and be a reachable candidate from the next civil service exam for the position. 13 TB Resolution No. 2013-1138: Ratify Appointment of Deputy Town Clerk for Court Records Proiect Whereas, during the 2013 budget process Justice Klein requested and was approved for a project based position, which is a temporary position not to exceed 290 hours to continue a specific records management project; and Whereas, Justice Klein has determined that Melody Lombardo, Court Clerk—Town of Lansing, possesses the necessary knowledge and skills to satisfactorily perform the duties of the position for the courts records management projects and makes the recommendation for her appointment; and Whereas, Paulette Terwilliger, Town Clerk,jointly with Justice Klein appointed Melody Lombardo as a Deputy Town Clerk, effective July 25, 2013, to work solely with Justice Klein on the Court Records Management project; Now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby ratify the appointment of Melody Lombardo as Deputy Town Clerk to work solely on the court records management project with Justice Klein, retroactive to July 25, 2013 as a temporary position not to exceed a total of 290 hours in 2013, at the hourly wage of$20.00, from account number A1110.110, no benefits apply. TB Resolution No. 2013-113h: Authorization to Establish a Capital Project Fund for the Town of Ithaca Forest Home Drive Reconstruction Proiect Whereas: At the October 15, 2012 Town Board meeting, the Town Board adopted a 2013 Ithaca Town Budget which included monies for the reconstruction of Forest Home Drive and identified the maximum amount of $250,000.00 to be expended by the Town of Ithaca for this improvement, and Whereas, at its regular meeting on March 11, 2013, the Town Board authorized the issuance of up to $250,000 in new general obligation serial bonds, pursuant to the provisions of the Local Finance Law, to finance the estimated cost for the reconstruction of Forest Home Drive, and Whereas, at its regular meeting on March 11, 2013, the Town Board has determined approval, construction and implementation of the Improvement are a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, because the Action constitutes "repaving of existing highways not involving the addition of new travel lanes", "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site," and thus approval, construction and implementation of the Improvement are not subject to review under SEQRA; 14 Now, therefore, be it Resolved, that the Town Board of the Town of Ithaca hereby establishes the Town of Ithaca Forest Home Drive Reconstruction Capital Project Fund to record all necessary and appropriate budgetary and cash transactions for this project, and be it further Resolved, that the Town Finance Officer is directed and authorized to transfer $250,000 to this capital project fund from the sale of the 2013 Public Improvement (Serial) Bonds for the reconstruction of Forest Home Drive. Agenda 15 Report of Town Officials Mr. Solvig said that the 2013 bond issue went on sale and it sold for an interest rate of 2.8, which is the lowest ever. This will fund the capital projects. Mr. Engman noted that some of the project bids are coming in under budget. Agenda 16 Report of Town Committees Mr. Engman drew the Board's attention the Building Department's Monthly report that showed single-family home permits are up. Mr. Bates noted that the number of inspections were very high because three projects - EcoVillage, Longview, and Montessori - are going full tilt with multiple contractors and permits requiring inspections and keeping the department very busy. Mr. Engman noted that the Public Works Department's pre-work in clearing culverts, etc, averted a lot of potential storm damage with the recent rain and Mr. Bates added we had only three reports of structures being damaged and most was water damage not structural. Agenda 17 Intermunicipal Organizations Agenda 18 Review of Correspondence Ms. Hunter had a question about the letter sent by Mr. Engman in support for a grant. Mr. Engman explained that we had about two days to respond to the request and this is an expansion of the Smart Code Evaluation, part of which is down in the Route 13 Corridor and Better Cities and Towns would come in and they have included a charrette for West Hill to talk about development and traffic issues and another in the City of Ithaca. These would include draft regulations for the charrette and this is something we want to do anyway so we jumped on the opportunity to get the letter of support out. 15 Consider Adjournment Meeting was adjourned at 7:04 p.m. upon motion and a second. Submitte PauletteTerwilliger Town Clerk 16 Board of Fire Commissioners Report to Ithaca Town Board August 12, 2013 The following is a summary of the Board of Fire Commissioners quarterly report to the Ithaca Town Board for the 2nd quarter of 2013 including the year to date call activity summary: Included with this report are; • The department call activity reports for January 1- June 30, 2013. (this will also posted on city Website). • The Fire Chiefs Report given at the July, 2013 BFC meeting, including the Fire Marshal's Report & Fire Prevention Bureau activity. • The IFD Financial Activity Report for June 2013. Fire Department Operational Staffing (July 2013). • As of the Chiefs report July 2013 report, there were 64 Uniform Personnel in the department including the Deputy Chiefs position which is being filled on a part-time per diem basis. In addition to this there is 1 Administrative Coordinator's position in the department. Volunteer Organization - There are currently 14 active volunteers with the department (1 resignation in June), the majority of these are Fire Police. The Board, the members of Company 9, and the Chief are continuing to review requirements for volunteers and anticipate actively recruiting more volunteers later this year. Board Agendas & Minutes Agendas and Minutes for BFC meetings can be found at the following site: httD://www.egovlink.com/ithaca/docs/menu/home.asp?path=/public documents300/ithaca/publis hed documents/Agendas Other Items Bill Gilligan was elected Chair of the Board of Fire Commissioners and Harry Ellsworth was elected Vice Chair. Their terms run from July 2013-June 2014. Both are filling Town of Ithaca Commissioner positions on the Board. The other Commissioners on the Board are Thomas Hoard, George McGonigal, and Robert Sparkes all residents of the City of Ithaca. The Board held a special meeting on July 30, 2013 to review and discuss a draft of the Fire Department's 2014 budget to be submitted to the Mayor on August 1, 2013. The Board is very concerned about reductions in staffing to the department that may be required to meet funding constraints and the potential closing of a fire station or stations as a result of the staffing reductions. A number of issues were discussed regarding the impact of the reductions and ways of addressing the reduced level and implications on the level of service to the community. The Board also discussed opportunities for generating additional revenue for the department — this included looking at code inspection fees and also pursuing resource recovery efforts that were proposed several years ago. BFC Report to Town of Ithaca Board 12-Aug-2013 Foreign Fire Insurance funds (2% funds) received by the City were approved for distribution by the Board. Additional 2% funds received from the Town will be distributed in the near future. The new 105 foot ladder truck has been received and is now in service. Items in progress: 1 Charter Review- the BFC continues to review and discuss changes in the charter relating to the role and responsibilities of the Board of Fire Commissioners. 2 Resource recovery -the Board will be reviewing the status of a draft recommendation sent for review to the City Attorney. 3 County Fire-Disaster - EMS Advisory Board- no new action on this issue. 4 Training Center Facility Project - this is still under consideration, no construction has been authorized due to the training site being located on land designated as City Park land. 5 Town Ad Hoc Fire Service Committee and Town concems about the cost of Fire Service to the Town. The Board of Fire Commissioners is concerned about the organizational impact and impact on the Community served by the Ithaca Fire Department. Any decision to cancel the current arrangement requires notification by the end of the current calendar year. 6 Solar Panels and Roofing project at Central Fire Station. 7 Current review of Fire Inspection process by Common Council - no updates as of July. 8 Modification of City Budget process designed to provide a better understanding of City Departmental operations and financial needs by members of the Common Council. Respectfully Submitted, Bill Gilligan Chair, Board of Fire Commissioners Page 2 Ithaca Fire Department Incident Type Period Comparisons Alarm Date Between {01/01/2013} and {06/30/2013} Incident Type 01/01/2013 01/01/201 01/01/2011 01/01/2010 to 2 to to to 06/30/2013 06/30/201 06/30/2011 06/30/2010 100 Fire, Other 1 3 1 5 111 Building fire 13 14 19 19 112 Fires in structure other than in a building 0 0 2 0 113 Cooking fire, confined to container 13 15 8 8 114 Chimney or flue fire, confined to chimney or flue 0 0 1 2 118 Trash or rubbish fire, contained 5 3 3 1 130 Mobile property (vehicle) fire. Other 2 1 0 0 131 Passenger vehicle fire 5 6 7 6 138 Off-road vehicle or heavy equipment fire 0 1 0 0 140 Natural vegetation fire. Other 2 6 1 5 141 Forest, woods or wildland fire 0 0 0 1 142 Brush or brush-and-grass mixture fire 2 2 0 143 Grass fire 0 1 0 2 150 Outside rubbish fire. Other 2 4 2 3 Outside rubbish, trash or waste fire 4 5 3 5 j._ 1 Dumpster or other outside trash receptacle fire 3 3 1 3 155 Outside stationary compactor/compacted trash fire 0 0 0 1 160 Special outside fire. Other 3 3 3 1 161 Outside storage fire 1 0 0 0 170 Cultivated vegetation, crop fire. Other 1 0 1 2 240 Explosion (no fire), Other 1 0 0 0 243 Fireworks explosion (no fire)0 0 0 1 251 Excessive heat, scorch burns with no ignition 0 1 1 1 300 Rescue, EMS incident, other 5 7 13 16 3001Gorge Rescue, EMS incident. Ground Evacuation 1 1 0 0 311 Medical assist, assist EMS crew 15 15 11 20 320 Emergency medical service, other 27 5 0 0 321 EMS call, excluding vehicle accident with injury 934 946 1029 322 Motor vehicle accident with injuries 54 53 54 38 323 Motor vehicle/pedestrian accident (MV Fed)8 14 7 3 324 Motor Vehicle Accident with no injuries 12 15 18 14 3311Lock-in / Knox Box Access Required 0 2 0 1 3312Lock-in / Force Entry Required 0 2 0 1 341 Search for person on land 0 2 0 0 342 Search for person in water 0 0 0 1 350 Extrication, rescue. Other 0 2 0 0 Extrication of victim(s) from building/structure 0 0 1 0 Extrication of victim(s) from vehicle 2 2 1 2 353 Removal of victim(s) from stalled elevator 6 4 5 12 356 High-angle rescue 0 0 0 2 3561Gorge Rescue, High-angle Extrication 0 0 1 0 07/11/2013 18:03 Page 1 Ithaca Fire Department Incident Type Period Comparisons Alarm Date Between {01/01/2013}and {06/30/2013} Incident Type 01/01/2013 01/01/201 01/01/2011 01/01/2010 to 2 to to to 06/30/2013 06/30/201 06/30/2011 06/30/2010 361 Swimming/recreational water areas rescue 3 0 1 0 363 Swift water rescue 1 0 1 0 365 Watercraft rescue 0 0 0 1 381 Rescue or EMS standby 1 2 1 5 400 Hazardous condition. Other 25 24 33 46 410 Combustible/flammable gas/liquid condition, other 5 4 9 2 411 Gasoline or other flammable liquid spill 3 2 3 6 412 Gas leak (natural gas or LPG)43 21 27 48 413 Oil or other combustible liquid spill 2 2 3 2 Chemical hazard (no spill or leak)2 0 0 0 422 Chemical spill or leak 1 2 2 1 424 Carbon monoxide incident 10 4 6 13 440 Electrical wiring/equipment problem. Other 8 8 3 7 441 Heat from short circuit (wiring), defective/worn 4 1 2 1 442 443 Overheated motor Breakdown of light ballast 1 1 4 1 1 3 444 Power line down 12 17 14 13 445 Arcing, shorted electrical equipment 4 12 8 9 451 Biological hazard, confirmed or suspected 0 0 1 0 460 Accident, potential accident. Other 0 0 1 0 461 Building or structure weakened or collapsed 0 1 3 0 463 Vehicle accident, general cleanup 3 6 0 5 471 Explosive, bomb removal (for bomb scare, use 721)0 0 0 1 480 Attempted burning, illegal action. Other 1 3 0 1 500 Service Call, other 67 55 69 73 T - A ^erson in distress. Other 7 7 4 9 511 Lock-out 6 1 5 5 520 Water problem. Other 3 5 7 6 521 Water evacuation 2 0 10 2 522 Water or steam leak 7 7 9 13 531 Smoke or odor removal 4 4 2 7 540 Animal problem. Other 0 1 0 0 542 Animal rescue 0 0 1 1 550 Public service assistance. Other 14 4 9 13 551 Assist police or other governmental agency 15 13 12 8 552 Police matter 2 0 3 2 553 Public service 1 3 1 4 554 Assist invalid 10 1 2 561 Unauthorized burning 10 2 2 —d 571 Cover assignment, standby, moveup 0 1 1 1 600 Good intent call. Other 34 36 34 46 07/11/2013 18:03 Page 2 Ithaca Fire Department Incident Type Period Comparisons Alarm Date Between {01/01/2013} and {06/30/2013} 06/30/2013 06/30/201 06/30/2011 06/30/2010 6111Dispatched & cancelled en route - By Dispatcher 4 £ 4 9 4 6112Dispatched & cancelled en route - By Bangs 122 75 50 70 6113Dispatched & cancelled en route - By CUEMS 25 32 36 23 6114Dispatched & cancelled en route - By CU EH&S 39 19 25 20 6115Dispatched & cancelled en route - By IC Safety 38 4 4 1 6116Dispatched & cancelled en route - By Other EMS 0 0 0 1 6117Dispatched & cancelled en route - By MA Dept 0 3 4 0 6118Dispatched & cancelled en route - By IPD 5 2 3 6119Dispatched & cancelled en route - By Other Police 0 0 1 0 621 Wrong location 0 1 2 1 622 No Incident found on arrival at dispatch address 7 9 13 9 631 Authorized controlled burning 4 2 4 3 632 Prescribed fire 0 0 0 2 641 Vicinity alarm (incident in other location)0 0 1 2 Steam, Other gas mistaken for smoke. Other 0 0 3 3 boi Smoke scare, odor of smoke 9 5 14 5 652 Steam, vapor, fog or dust thought to be smoke 3 4 2 2 653 Smoke from barbecue, tar kettle 1 2 0 1 661 EMS call, party transported by non-fire agency 0 0 1 0 671 HazMat release investigation w/no HazMat 13 19 15 9 700 False alarm or false call. Other 7 6 9 11 7001False alarm or false call. Other - Medical Alarm 28 7 11 0 710 Malicious, mischievous false call. Other 9 3 6 2 711 Municipal alarm system, malicious false alarm 3 0 0 1 ? 712 Direct tie to FD, malicious false alarm 0 0 0 2 713 Telephone, malicious false alarm 1 2 0 1 714 Central station, malicious false alarm 30 14 28 18 715 Local alarm system, malicious false alarm 0 0 2 1 721 Bomb scare - no bomb 0 2 1 0 730 System malfunction. Other 12 27 25 27 731 Sprinkler activation due to malfunction 7 1 5 3 733 Smoke detector activation due to malfunction 17 20 21 33 734 Heat detector activation due to malfunction 5 3 4 3 735 Alarm system sounded due to malfunction 38 61 60 40 736 CO detector activation due to malfunction 8 14 8 9 740 Unintentional transmission of alarm. Other 55 45 56 54 Sprinkler activation, no fire - unintentional 15 7 5 12 Extinguishing system activation 0 1 0 0 743 Smoke detector activation, no fire - unintentional 237 220 296 268 744 Detector activation, no fire - unintentional 110 112 83 97 745 Alarm system activation, no fire - unintentional 82 66 66 o / 07/11/2013 18:03 Page 3 Ithaca Fire Department Incident Type Period Comparisons Alarm Date Between {01/01/2013} and {06/30/2013} Incident Type 800 Severe weather or natural disaster. Other 900 Special type of incident. Other Totals 01/01/2013 to 06/30/2013 0 0 2376 01/01/201 2 to 06/30/201 2 01/01/2011 to 06/30/2011 2201 2379 01/01/2010 to 06/30/2010 0 2 2287 07/11/2013 18:03 Page 4 Incident Type Summary (Modified;Alarm Date Between {01/01/2013} And {06/30/2013}Fire 2%.Good Intent Call 13%Hazardous Condition (No Fire) 5%Overpressure Rupture, Explosion, Overheat(no fire) 0.0% -•False Alarm & False Call 28%Sfii'.,:•Service Call 6%Rescue & Emergency Medical Service Incident 45%^n False Alarm a False Call | Good Intent Call n Overpressure Rupture, Explosion, OverheatCno fire)I I Fire [~] Hazardous Condition (No Fire) Q Rescue S Emergency Medical Service IncidentService Call Nature of Call as DispatchedUnknown OtherUnknown MedicalHazardous MaterialsI—Outside FireRefuse FireService CallUnconcious-Traumatic Injury-Stroke or OVA—Stabbing—-Pregnancy—Personal Injury Accident--Structure Fire-Tress, Brush, or Grass Fire-Vehicle Fre—Abdominal Pain— Ailergic Reaction/—Assault^ Back Pain— Bleeding or Hemorrhage-Breathing ProblemOverdose, Poisioning-Mental Health Illness— /\ AMedical Emergency—^ ^Illness, Sick Person—' /Heart Problem—'HeadacheFall or Trip-Carbon Monoxide Poisoning•Cardiac Arrest—Chest Pain— Choking—Convulsions or Siezures-Diabetic ProblemEntrapment )3Comparison of Nature of the Call as Dispatched, and the Incident Type DeterminationJanuary 1 through June 30th 20133Incident Type DeterminationTotal CallsOverpressureHazardousServiceAlarm / NoSevereNature of Call as DispatchedDispatchedFireRuptureEMS RescueConditionCallGood IntentFireWeatherOtherFire Alarm69318001406959200Hazardous Materials6310144212300Outside Fire18600273000Refuse Fire10800011000Service Call22130850112202800Structure Fire321310609300Tress, Brush, or Grass Fire2100001000Vehicle Fre12700401000Abdominal Pain150015000000Allergic Reaction240018005100Assault180016011000Back Pain1001000000Bleeding or Hemorrhage190017002000Breathing Problem122001100111000Bums2002000000Carbon Monoxide Poisoning2000001100Cardiac Arrest130011002000Chest Pain132001110021000Choking3003000000Convulsions or Siezures600055005000Diabetic Problem170016001000Entrapment5002003000Exposure - Heat or Cold1001000000Fall or Trip157001330519000Headache5003002000Heart Problem430037006000Illness, Sick Person320027032000Medical Emergency7005020000Mental Health Illness200015005000Overdose, Poisioning193001550137000Personal Injury Accident890075518000Pregnancy3001002000Stabbing3002001000Stroke or OVA220019003000Traumatic Injury280023005000Unconcious10600840021100Unknown Medical1001000000Unknown Other182001020122741002376 Incident Responses by Day of WeekAlarm Date Between {01/01/2013} And {06/30/2013}mDay of Week Name Count of Incidents by Alarm HourAlarm Date Between {01/01 /2013} And {OG/30/2013}A m Hour Action taken, Other -Assess severe weather or natural disaster damage •Assist physically disabled -Assistance, Other n^ Cancelled en route -Control traffic nEmergency medical services, Other -Establish safe area -Evacuate area nExtinguishment by fire service personnel -Extricate, disentangle nFire control or extinguishment, other -Forcible entryHazardous condition. OtherHazardous materials leak control & containmentHazMat detection, monitoring, sampling, & analysisIncident commandInformation, investigation & enforcement. OtherInvestigateInvestigate Alarm ConditionInvestigate EMS, Released by Bangs EMSInvestigate EMS, Released by CD EMS^ivestigate EMS, Released by Other EMS AgencyInvestigate fire out on arrivalInvestigate Non-EMS, Released by PoliceInvestigate, Hazardous ConditionNotify other agencies.Provide advanced life support (ALS)Provide basic life support (BLS)Provide equipmentProvide first aid & check for injuriesProvide manpowerRefer to proper authorityRemove hazardRemove waterRescue, remove from harmRescue, water rescueRestore fire alarm systemSearch & rescue. OtherShut down system^ StandbySystems and services. OtherVentilate\\\\ )Ithaca Fire DepartmentMunicipality, District, and Incident Type ResponsesJanuary through June 2013)Overpressure/HazardousGood IntentSeverePercentage ofDistrictFireRuptureEMS/RescueConditionService CallCallAlarms/No FireWeatherOtherTotalIncidentsCity of Ithaca3616439111917242300148562.50%City of ithaca - Comeli Property2070105390002169.09%City of Ithaca - Ithaca College00000000000.00%City Cascadilila Creek Gorge00000100010.04%City Fail Creek Gorge20000000020.08%City Six Mile Creek Gorge00201000030.13%Town of ithaca80293252726780045719.23%Town of ithaca - Cornell Property001220131500421.77%Town of ithaca • ithaca College4042403764001516.36%Town of Ithaca • Six Mile Gorge00100000010.04%Town of Ithaca • Buttermilk Gorge00100000010.04%Town of ithaca • Treman Gorge00100000010.04%Outside ithaca504214000160.67%Total5711069125148306670002376100.00%Overpressure/HazardousGood IntentSeverePercentage ofDistrictFireRuptureEMS/RescueConditionService CallCallAlarms/No FireWeatherotherTotalIncidentsTotal City4017159212022651300170771.84%Total Town1203503127761570065327.48%Outside Ithaca504214000160.67%Total2376100.00% Ithacc. -ire DepartmentJanuary through June 2013 Responses - Incident Type by District0 Severe WeatherI Alarms/No FireiGood Intent CallI Service Call□ Hazardous ConditionlEMS/Rescue@ Overpressure/RuptureDistrict I Outside IthacaI Town of IthacaI City of Ithaca )Ithaca Rre Department Responses - Electrton DistrictJanuary through June 2013)FireOverpressureRuptureEMS RescueHazardousConditionService CallGood intentAlarm / No FireSevere WeatherotherTotalCity - 1st Ward, District 1, NE. West Hlli202287760052City - 1st Ward, District 2, W, West Hill11S6352330092City - 1st Ward, District 3, SW, Southwest004S910152800107City • 1st Ward, District 4, S, Lower South Hiii2012212440036City • 1st Ward, District 5, S, Upper South Hill1018335120042City - 2nd Ward, District 1, NE, Triangle4043591670084City - 2nd Ward, District 2, S, Southside, Titus60110814276800233City - 2nd Ward, District 3, W, Fulton, Court, LinS094812303900188City - 2nd Ward, District 4, Commons East BusinessS0971322206200219City - 3rd Ward, District 1, E, Cornell Campus105210436000157City - 3rd Ward, District 2, E, Coiiegetn BelSher2024323330067City - 3rd Ward, District 3, SE, BeiSher, E State00710250015City - 40i Ward, District 1, NE, West Campus3020226350068City - 4th Ward, District 2, E, Middle East Hill1014413130036City - 4th Ward, District 3, E. Lower Coliegetown30375836700123City - 5th Ward, District 1, N, Fail Crk and Willw20IS156130042City - Sth Ward, District 2, N, Fall Crk, Gun Mil0027433200057City - Sth Ward, District 3, NE. Cornell Heights3014738330068City - Sth Ward, District 4, Farm, Aurora, King00633260020City - Sth Ward, District S0001000001Town - District 1, NW, Trumansburg Rd103843590060Town - District 2, SW, Bostwick & Eimira Rds00IS13100020Town • District 3, S, Stone Quarry and South Hill30822382500123Town • District 4, E, Eilis Hollow to Siaterville1045343210077Town - District 5, NE, Cornell Campus to NE0010101370031Town • District 7, Viiiaqe of Cayuga Hgts0010000001Town - District 8, N, Cayuga Heights Rd0000001001Town • District 9, N, East Shore and Renwick00421160014Town - District 10, S, Ithaca College405640345900157Town - District 11, SE, Troy Coddingtn Siaterville00941030017Town • District 12, E, Maple Ave00820000010Town - District 13, S, South of King Rd10920180021Town - District 14, W, Mecklenburg Rd1075711101700121Out of Districts0421400016 January throuLn June 2013 - Ithaca Fire Department i .esponses - Election District□ Other□ Severe Weather□ Alarm / No Fire□ Good Intent□ Service Call□ Hazardous Condition■ EMS Rescue□ Overpressure Rupturet t t t tt a 1 f aa. 3. 3. p- p'o. "o. o. o. <i § %■fe 6 6% % %Q Q. Q<£ <S (S9 9 S4 € «% I t t1111 'i 1111111 i I % 1119 O "o r* !" 5 'c '-OS »' ®1. I I® <o o2- » VOff*';% 'it ? Itil1 i: 9% 9° i s %3 S % y>Election District )False Alarm CausesBy DistrictJanuary through June 2013City of Ithaca -Town of Ithaca -Ithaca CollegeTown of Ithaca -Detection Device, Cleaning301004Detection Device, Damage600107Detection Device, Dust4613711279Detection Device, Extinguisher200103Detection Device, Insects100001Detection Device, Malfunction53a91273Detection Device, Painting100001Detection Device, Water11301116Duct Detector, Dust003205Fog-Smoke Machine200103Malicious, Phone Call110002Malicious, Pull - Private Alarm24632035PERS, Emergency Button9070016PERS, Pendenant7060013Pull Station Unintentional30251038Smoke, Cooking NO FIRE1322811463220Smoke, Illegal Drug Use501309Smoke, Soldering-Welding101002Smoke, Solid Fuel Appliance210003Smoke, Tobacco Product15010016Sprinkler, Contractor521109Sprinkler, Flow Switch Malfunction110215Sprinkler, Frozen Pipe7231114Sprinkler, Physical Damage200002Sprinkler, Water Surge31150423Steam, Bathroom or Shower8113013Steam, Cooking100001Steam, Laundry001001Steam, Other3411110System Activation, Contractor151039138System Activation, Malfunction32592250System Activation, Power Out010001System Activation, Weather001001System Activation,Malicious311005Trouble Alarm511007Cause Undetermined553257191436101828918726 Ithaca Fire Department IFD Mutual Aid Responses by Department (Summary)r^ Alarm Date Between {01/01/2013} And {06/30/2013} Type of Aid Brooktondale Fire Department Mutual aid given 55002 Cayuga Heights Fire Department Mutual aid received Automatic aid received Mutual aid given Count Type of Aid Count 55019 Varna Fire Department 5 Mutual aid given 55004 Danby Fire Department Mutual aid given 55005 Dryden Fire Department . - <cii aid received Automatic aid received 55006 Enfield Fire Department Mutual aid received Mutual aid given 55011 Lansing Fire Department Mutual aid received Mutual aid given 55013 Newfield Fire Department Mucual aid received Automatic aid given 55018 Trumansburg Fire Department Mutual aid given Automatic aid given r^ 07/11/2013 18:01 Page 1 mam CITY OF ITHACA 310 West Green Street Ithaca, New York 14830-5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM To: Board of Fire Commissioners From: Tom Parsons, Fire Chief Date: July 9th, 2013 Re: Fire Chiefs Monthly Report to the Board of Fire Commissioners ADMINISTRATIVE DIVISION Administration 1) Career Personnel Report PERSONNEL STAFFING LEVELS I Chief 1 Deputy Chief (per diem) 5 Assistant Chiefs 9 Lieutenants 48 Fire Fighters 64 Uniform Personnel 1 Administrative Coordinator Total employees as of June 31th, 2013 - 65 a) Hiring/Recruitment Committee • No Report b) Retirements: • No Report c) Promotions: • Lieutenant Rob Covert who was working light duty as the result of a work related injury has returned to full duty on July 7'^, 2013 n Page 2 of4 - Fire Chiefs Monthly Report June 11th, 2013 e) Vacancies: • None 2) Budget Status a) 2013 Budget: Attached to the Board Report is an update on the department budget through June JO*'' 2013. b) Capital Budget -Central Station HVAC and Roof Replacement contract work has started. The roof should be completed in 2 weeks. HVAC work will continue through July and August. 3) County Communications and 911 Program:^ a) No Report. 4) Grants and Donations a) No Report. 5) Resource Recovery Legislation ^ a) No Report * 6) City Charter Update a) No Report Operations 1) Mutual Aid Calls: Quarterly Report Page 3 of4 - Fire Chiefs Monthly Report June 11 th, 2013 LIFE SAFETY DIVISION Fire Prevention Bureau 1) Code Enforcement Division: The following is a list of June activities - Complaints Received: 14 Referred to City Building Department 10 Inspections: 65 City Fire Safety & Property Maintenance 32 Town Fire Safety & Property Maintenance 10 City - Sprinkler Inspections 4 City - Alternative Fire Protection 2 City - Fire Alarm Inspections 16 City - Standpipe Flow Test 1 Permits or Certificates: 42 Operating Permit - Assembly Occupancy 14 Operating Permit - Hazardous Occupancy 0 Operating Permit - Lumber Yard 0 Operating Permit - Elevator 7 Certificate of Compliance - Occupancy 6 Certificate of Compliance - Fire Alarm 13 Certificate of Compliance - Fire Sprinkler 0. Certifida'te of Compliance - Alternative Suppression 2 2) Fire Investigation Unit: There were two fire investigations performed in June. The first investigation was for a porch fire at 204 Stewart Ave, in the City of Ithaca. The cause of the fire was accidental. The second investigation was for a suspicious vehicle fire at 501 W. State St in the City of Ithaca. The cause of the fire is still under investigation. 3) Public Education and Special Events: Public Education Events: 8 Child Safety Seat Inspections: 2 4) Town of Ithaca: We've been working with the contractors, engineers, and Town code enforcement staff with the new Ecovillage Development. They are installing a fire pump and new water Page 4 of 4 - Fire Chiefs Monthly Report June 1 Ith, 2013 service into the newest development. The new water system should also enhance the water supply available to the rest of the development. 5) City of Ithaca: There are numerous construction projects on going in the City. The Fire Prevention Bureau has been busy performing fire protection system inspection work with new sprinkler systems, fire pumps, standpipes, and fire alarm systems. OPERATIONi^'DIVISION Response 1) Response Statistics for the first half of 2012 are included with my report. 2) Emergency Management: No Report, - f Support 1) Training Center Quarterly Report 2) Apparatus and Facilities Ladder Truck 933: Has returned from Pennsylvania after having the driveline repaired, and a Jacobs engine brake installed. New Ladder Truck: We expect to take final delivery of the vehicle next week. The vehicle is at dealer in Elmira having equipment mounted and modification work being completed that were identified during tlie delivery inspection and testing. The dealer is scheduled to provide more training on the vehicle the week of July 14"'. It is expected to be in service after the training is completed. Training Quarterly Report Volunteer Recruitment and Retention 1) Summaries of Service Hours: Quarterly Report 2) There are currently 14 Active Volunteer Firefighters and Fire Police 3) Requests from Company Members to become active: No Requests Received i>uj nS cO 2BudgetAccount NumbersAdministration &Planning 12050Fire PreventionBureau 12100Safety Section i oi12150Response Section12200Support Section12250EmergencyManagement12300Training Bureau12350in(•>gt G)^ Stto O ^ 'Os? 59 as' ^ CD'59 59Nir-'hi ; >«iS :!S59 59ia59 59: u a: Vl59 59:.S•SIa•o j O59 59!§ 1"^CP* IKJ ! ro95 59o>• VN3ftPercent RemainingBalancetacQ.(QCDr-P"□o(Q3>oooc3CD03033oCD1/1POoCN £r2013 REVENUE SUMMARY BY ACCOUNTJUNE 2013Fire Code InspectionRevised PCT RemainingREVENUE YTD REVENUE Collected REVENUE1565 $54,971Home & Comm Services 2189 1$200Public Safety Services 2260 $4,000Fire Protective ServicesRental of Real Property2262 $3,130,0002410 $10,900Rental of EquipmentPublic Safety PermitsFines & Forfeited BailMinor SolesSale of EquipmentInsurance Recoveries2414 $0:2550 $9,7002610 $1,5002655 $1002665 $02680 $10,000Other Compensation for Loss 2690 $50Refund Prior Year Expense 2701 $200Gifts & Donations 2705 $746,505 C-Unclossified Revenue,L2770 $600Home & Community Service 3989 $0$26,831$975$2,266$43,200AverageMthiy Projected49%$28,140 $4,4720%0%0%9%0%23%0%0%0%0%0%0%0%0%0%$200$4,000^$3,130,000 :$0$9^925 $163$0 $0i$7,434 $378$1,500$100$0$0$43,200 ;$0$10,000 f$6$50$200$0$0$746,505 $0$600$0:$0$0$54,971'SI 'Ml$o:j$i,950$0!$4,532i$0;50 ^$0$0$0$0$0$0$3,968,726 $73,2721.8%$3,981,854 $5,012c$61,453 %Cluck Cluck: Tburg Cooks Up Backyard Chicken Law - Ithaca Times : News Page 1 of 1Cluck Cluck: Tburg Cooks Up Backyard Chicken LawBy Louis DiPietro northreporter@flcn.org @inLCNreporter | Posted: Friday, June 21,2013 2:06 pm^ TRUMANSBURG - A short walk to the backyard could be the only thing between Trumansburg village residents and some fresheggs.'-f-^ Trumansburg will strut out a new backyard chicken law next month that permits fowl hosting at select village homes.In the works now for nearly two years, at least, the local law is expected for release next month, with a public hearing tentativelyS scheduled for August. It will then come before trustees for adoption, possibly as soon as their August 12 meeting.With support from some local residents, village trustees opted to move forward with the local law at a meeting earlier this month. Theinformal decision received unanimous backing from the board, including Trustee Deb Watkins, a village resident who has expressedreservations with the potential for new, feathered neighbors. Currently, village law prohibits poultry and hoofed animals.Under the latest draft outline, 15 village homeowners in year one will receive permits to host up to six hens each - no roosters orother type of poultry are allowed. Permit applications are $40 each, with the village awarding permits on a first-come, first-servebasis. If all goes well in the law's trial year, the number of available permits would be upped to 25 total, pending board approval.Renewals would be required annually at a cost of S25.The draft law comes with a comprehensive list of provisions, no doubt reflective of the board's weariness in okaying a potentiallymessy addition to village backyards. Permit applicants will be required to take a two-hour training program developed and approvedby the village's code enforcement officer, who will have authority to revoke a permit at any time. Coops of as-of-yet determined sizeare mandatory and must be in a back or side yard, with a minimum of 10 feet from an adjoining property line and a minimum 40 feetfrom neighboring houses. All coops will be checked to ensure they are being cleaned regularly. Fines would be issued for non-compliance, and permits could be revoked and the applicant permanently banned from reapplying for repeated violations.Eggs from backyard chickens may not be sold, according to the guidelines.Village trustees next meet at 7 p.m. Monday, July 8, at Village Hall.r ( . . C TOWN OF ITHACA FINANCIAL REPORTS FOR THE PERIOD ENDING JULY 31, 2013 REPORTS: BALANCE SHEET REVENUE & EXPENSE SUMMARY and CASH & CASH EQUIVALENTS DETAILED CASH LISTING FOR FIDUCIARY FUNDS SUMMARY OF BANK COLLATERAL TOWN OF ITHACA BALANCE SHEET FOR THE PERIOD ENDING JULY 31, 2013 GENERAL GENERAL HIGHWAY CAPITAL DESCRIPTION TOWNWIDE PART-TOWN PART-TOWN WATER SEWER PROJECTS FUND FUND FUND FUND FUND FUNDS ASSETS UNRESERVED CASH: CASH $2,731,669 $575,197 $1,417,371 $350,633 $1,230,499 $364,800 INVESTMENTS ------ PETTY CASH 725 -200 --- TOTAL - UNRESERVED CASH $2,732,394 $575,197 $1,417,571 $350,633 $1,230,499 $364,800 RESERVED CASH: PARKS & OPEN SPACE PLAN $757,884 $n $-$-$-$- GENERAL PURPOSE BENEFIT 106,513 38,660 56,769 8,223 5,807 - HIGHWAY EQUIPMENT --105,338 --- FIDUCIARY FUNDS .----- TOTAL - RESERVED CASH $864,397 $38,660 $162,107 S 8,223 $5,807 $- OTHER ASSETS: ACCOUNTS RECEIVABLE $2,714 $2,935 $366 $-$-$- WATER & SEWER RECEIVABLES n --83,312 59,420 - DUE FROM OTHER FUNDS 110,000 -250,000 840,000 •- STATE & FEDERAL AID RECEIVABLE ------ DUE FROM OTHER GOVTS -4,000 ---- PREPAID EXPENSES 7,616 ----- TAXES RECEIVABLE - CURRENT .----- TOTAL • OTHER ASSETS $120,330 $6,935 $250,366 $923,312 $59,420 $- £ 3.717.122 $ 620.792 S 1.830.044 $ 1.282.168 S 1.295.726 $ 364.80?!TOTAL ASSETS LIABILITIES and FUND BALANCE ACCOUNTS PAYABLE ACCRUED LIABILITIES DUE TO OTHER FUNDS BAN PAYABLE DEFERRED REVENUE RESERVED FUND BALANCE UNRESERVED FUND BALANCE 56,483 $ 60,061 864,397 2,736,181 6,111 $ 55.405 38,660 520,616 79,574 77,403 162,107 1,510,960 14,711 $ 8,223 1,259,234 2,628 79,935 5,807 1,207,355 103,977 1,200,000 (939,177) ITOTAL LIABILITIES & FUND BALANCE S 3.717.122 S 620.792 $ 1.830.044 $ 1.282.168 $ 1.295.726 S 364.800 ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2013 $ 2,498,468 Add: REVENUE 3,508,190 Less: EXPENSE 2,406,081 665,921 $ 1,445,688 $ 1,344,526 $ 1,296,128 $ (397,526) 617,527 1,723,485 2.115,347 1,237,451 801 724,173 1,496,305 2,192,416 1,320,417 542,452 FUND BALANCE - 07/31/2013 S 3.600.578 $ 559.276 S 1.672.868 $ 1.267.457 S 1.213.162 $ f939.177) Page 1 of 4 rs TOWN OF ITHACA BALANCE SHEET FOR THE PERIOD ENDING JULY 31, 2013 RISK FIRE LIGHTING DEBT TRUST &INLET DESCRIPTION RETENTION PROTECTION DISTRICT SERVICE AGENCY VALLEY FUND FUND FUNDS FUND FUND CEMETERY ASSETS UNRESERVED CASH: CASH $ 128,779 $ 2,567,192 $14,295 $773,343 $-S - INVESTMENTS ------ PETTY CASH n ----- TOTAL - UNRESERVED CASH $ 128,779 $ 2,567,192 $14,295 $773,343 $-$- RESERVED CASH: PARKS & OPEN SPACE PLAN $$$-$-$-$- GENERAL PURPOSE BENEFIT ------ HIGHWAY EQUIPMENT ------ FIDUCIARY FUNDS .---282,066 9,065 TOTAL - RESERVED CASH $$$-$-$282,066 $9,065 OTHER ASSETS; ACCOUNTS RECEIVABLE $$$-$$$- CUSTOMER RECEIVABLE --- DUE FROM OTHER FUNDS STATE & FEDERAL AID RECEIVABLE DUE FROM OTHER GOVTS PREPAID EXPENSES TAXES RECEIVABLE - CURRENT TOTAL - OTHER ASSETS $$ 11,325 11,325 $$ TOTAL ASSETS $ 128.779 £ 2.567.192 S 25.620 $ 773.343 S 282.066 $9.065 LIABILITIES and FUND BALANCE ACCOUNTS PAYABLE ACCRUED LIABILITIES $ 308,097 $772 $150 $ 282,066 DUE TO OTHER FUNDS BAN PAYABLE DEFERRED REVENUE --; RESERVED FUND BALANCE ---9,065 UNRESERVED FUND BALANCE 128,779 2,259,095 24,849 773,193 - TOTAL LIABILITIES & FUND BALANCE $128.779 2.567.192 ?25,620 773.343 $282.066 $9.065 ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2013 $103,717 $502,768 $9,807 $460,684 $. $9,061 Add: REVENUE 25,063 3,496,584 11,333 572,112 -4 Less: EXPENSE -1,740,256 7,616 259,603 -- FUND BALANCE-07/31/2013 $128.779 $2.259.095 $13.524 $773.193 $- $9.064 Page 2 of 4 TOWN Of- .fHACAIBALANCE SHEET for ACTIVE CAPITAL PROJECTSFOR THE PERIOD ENDING JULY 31, 2013ACTIVE CAPITAL PROJECTSDESCRIPTIONFUND H4Hanshaw RoadWalkwayFUND MSPine Tree Rd.WalkwayFUND H8Gateway Trail(Grant Fundinq)FUND H9NorthviewWater TankFUND H10Danby RoadWater TankFUND H14Forest HomeUpstrm BridqeFUND H15H.B.Dates DriveImprovementsFUND HISTown HallParkinq LotTOTALCAPITALPROJECTSASSETSUNRESERVED CASH:CASHINVESTMENTSTOTAL - UNRESERVED CASHRESERVED CASH:FIDUCIARY FUNDSINVESTMENTSTOTAL - RESERVED CASHOTHER ASSETS:ACCOUNTS RECEIVABLECUSTOMER RECEIVABLEDUE FROM OTHER FUNDSSTATE & FEDERAL AID RECEIVABLEDUE FROM OTHER GOV'TSPREPAID EXPENSESBAN LOANSTOTAL - OTHER ASSETS$ 100,411 $ 35,056 $ 87,970 $9,295 $ 10,435 $ 102,642 $ 11,735 $7,255 $ 364,800$ 100,411 $ 35,056 $ 87,970 $9,295 $ 10,435 $ 102,642 $ 11,735 $- $- $- $- $- $• $- $7,255 $ 364,800- $- $$$- $$- $$$- $- $• $$$• $- $$• $$$- $ITOTAL ASSETS$ 100.41$ 35.056 S 87.970 $ 9.295 $ 10.435 $ 102.642 $ 11.735 $ 7.255 $ 364.800LIABIUTIES and FUND BALANCEACCOUNTS PAYABLEACCRUED LIABILIITESDUE TO OTHER FUNDSRETAINAGEBAN PAYABLERESERVED FUND BALANCEUNRESERVED FUND BALANCE- $100.41135,05687,970- $ 103,977490,000 350,000(480,705) (443,542)250,000110,000102,642(238,265) (102,745)$ 103,9771,200,000(939,177)ITOTAL LIABILITIES & FUND BALANCE $ 100.411 $ 35.056 $ 87.970 $9.295 $ 10.435 S 102.642 S 11.735 S7.255 S 364.800ESTIMATED FUND BALANCEFUND BALANCE - 01/01/2013Ado: REVENUELess: EXPENSE$ 100.359 $ 35,038 $ 87,309 $ (480,710)53 18 661 4(3,720) $ 102,589 $ (238,270) $ (120) $ (397,526)3 54 6 2 801439,826 - - 102,627 542,452IFUND BALANCE n 07/31/20138 100.411 S 35.056 $ 87.970 S /480.705I $ 1443.5421 S 102.642 S /238.2651 t (102.7451 $ (939.177l|Page 3 of 4 TOWN Of^ACABALANCE SHEET for LIGHT DISTRICTSFOR THE PERIOD ENDING JULY 31, 2013FUND SL-1FUND SL-2FUND SL-3FUND SL-4FUND SL-SFUND SL-6FUND SL-7FUND SL-8FUND SL-9TOTALDESCRIPTIONForestGlensldeRenwickEastwoodClover LaneWinner'sBurleighWesthavenCoddlngtonLIGHTHomeHeightsCommonsCircleDriveRoadRoadDISTRICTSASSETSUNRESERVED CASH:CASHINVESTMENTSTOTAL n UNRESERVED CASHOTHER ASSETS:ACCOUNTS RECEIVABLE $CUSTOMER RECEIVABLEDUE FROM OTHER FUNDSSTATE & FEDERAL AID RECEIVABLEPREPAID EXPENSESTAXES RECEIVABLE - CURRENT _TOTAL n OTHER ASSETS $1,631 $ 1,014 $ 1,771 $• $- $2,670 $422 $982 $991 $3,059 $ 1,755 S 14,2951,631 $ 1,014 $ 1,771 $ 2,670 $422 $982 $991 $3,059 $ 1,755 $ 14.295- $- $$- $- $$$ITOTAL ASSETS1.631 £1.014 $ 1.771 $2.670 S422 $982 $991 i3.059 $1.755 $ 14.295LIABILITIES and FUND BALANCEACCOUNTS PAYABLEACCRUED LIABILIITESDUE TO OTHER FUNDSDEFERRED REVENUERESERVED FUND BALANCEUNRESERVED FUND BALANCE137 $1,49540 $97457 $1,714143 $2,52716 $40656 $92656 $935167 $2,892100 $1,65577213,524[TOTAL LIABILITIES & FUND BALANCE $1.631 $ 1.014 $ 1.771 £2.670 $422 $982 $9913.059 $ 1.755 S 14.295ESTIMATED FUND BALANCEFUND BALANCE - 01/01/2013Add: REVENUELess: EXPENSE1,3822,1011,988734 $6514111,3359515721,784 $1,9011,159319 $225139623 $7013986098014751,9452,5021,5551,074 $1,5019209,80711,3337,616IFUND BALANCE • 07/31/20131.495 $974 S 1.714 £2.527 £406 $926 $935 $2.892 $ 1.655 $13.524Page 4 of 4 TOWN OF ITHACA REVENUE and EXPENSE SUMMARY FOR THE PERIOD ENDING JULY 31, 2013 GENERAL GENERAL HIGHWAY CAPITAL DESCRIPTION TOWNWIDE PART-TOWN PART-TOWN WATER SEWER PROJECTS FUND FUND FUND FUND FUND FUNDS REVENUE BUDGETED REVENUE $ 4,925,500 $1,257,650 $ 3,711,300 $4,286,212 $ 2,274,169 $ ACTUALS ACCRUED 3,508,190 617,527 1,723,485 2,115,347 1,237,451 801 REVENUE OVER fUNDER)$ (1,417,310) $(640,123)$ (1,987,815) $(2,170,865)$ (1,036,718)$ 801 % EARNED 71.2%49.1%46.4%49.4%54.4%0.0% EXPENSE BUDGETED EXPENSE $ 5,422,907 $1,470,110 $ 3,777,660 $4,016,137 $ 2,476,540 $ ACTUAL & ACCRUED 2,406,081 724,173 1,496,305 2,192,416 1,320,417 $ 542,452 EXPENSE OVER (UNDER1 $ 13.016.8261 $1745.9371 $ /2.281.3551 $(1.823,7211 $ (1,156.1231 $ 542,452 % EXPENDED 44.4%49.3%39.6%54.6%53.3%0.0% ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2013 Actual & Accrued Add: REVENUE Less; EXPENSE $ 2,498,468 $ 865,921 $ 1,445,688 $ 1,344,526 $ 1,296,128 $ (397,526) 3,508,190 617,527 1,723,485 2,406,081 724,173 1,496,305 2,115,347 1,237,451 $ 801 2,192,416 1,320,417 $ 542,452 FUND BALANCE. 07/31/2013 $ 3,600.578 $ 559.276 $ 1.672.868 $ 1,267,457 $ 1,213,162 $ (939,177)1 CASH and CASH EQUIVALENTS UNRESERVED CASH CASH (CHECKING/SAVINGS) CASH -SJC OPERATING INVESTMENTS PETTY CASH TOTAL-UNRESERVED CASH $ 2,732,394 $ 575,197 $ 1,417,571 $ 350,633 $ 1,230,499 $ 364,800 $ 2,731,669 $ 575,197 $ 1,417,371 $ 350,633 $ 925,541 $ 364,800 304,958 725 200 RESERVED CASH PARKS & OPEN SPACE PLAN GENERAL PURPOSE BENEFIT HIGHWAY EQUIPMENT INVESTMENTS FIDUCIARY FUNDS TOTAL - RESERVED CASH $ 757,884 $ 106.513 38.660 56,769 105,338 8,223 5,807 $ 864,397 $ 38,660 $ 162,107 $ 8,223 $ 5,807 $ ITOTAL CASH - 07/31/2013 $ 3.596.792 S 613.857 $ 1.579.678 $ 358.856 $ 1.236.306 S 364.800 Page 1 of 4 TOWN OF ITHACA REVENUE and EXPENSE SUMMARY FOR THE PERIOD ENDING JULY 31, 2013 RISK FIRE LIGHTING DEBT TRUST &INLET DESCRIPTION RETENTION PROTECTION DISTRICT SERVICE AGENCY VALLEY FUND FUND FUNDS FUND FUND CEMETERY REVENUE BUDGETED REVENUE ACTUAL & ACCRUED $25,000 25,063 $3,507,700 3,496,584 $11,325 11,333 $572,579 572,112 $- $ 4 REVENUE OVER /UNDER!$63 ?f11.116!$8 5 /4671 $- $4 % EARNED 100.3%99.7%100.1%99.9%0.0% EXPENSE BUDGETED EXPENSE ACTUALS, ACCRUED $15,500 $3.307,500 1,740,256 $13,020 7,616 $750,229 259,603 $- $1,500 EXPENSE OVER /UNDER!$/15.500!?/1.567.244!$/5.4041 5 /490.626!$- $(1.5001 % EXPENDED 0.0%52.6%58.5%34.6%0.0% ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2013 $103,717 $502,768 $9,807 $460,684 $- $9,061 Actual S> Accrued Add: REVENUE Less: EXPENSE 25,063 3,496,584 1,740,256 11,333 7,616 572,112 259,603 -4 FUND BALANCE -07/31/2013 $128.779 $2.259,095 $13,524 $773,193 S - $9,064 CASH and CASH EQUIVALENTS UNRESERVED CASH CASH (CHECKING/SAVINGS) CASH-SJC OPERATING INVESTMENTS PETTY CASH TOTAL • UNRESERVED CASH RESERVED CASH PARKS & OPEN SPACE PLAN GENERAL PURPOSE BENEFIT HIGHWAY EQUIPMENT INVESTMENTS FIDUCIARY FUNDS TOTAL - RESERVED CASH $ 128,779 $ 2,567,192 $ $ 14,295 $ 773,343 $ $ 128,779 $ 2,567,192 $ 14,295 $ 773,343 $ - $ - $$- $ - $ - $ n $ 282,066 $ 282,066 $ 9.065 9,065 9.065 ITOTAL CASH - 07/31/2013 $ 128.779 $ 2.567.192 $ 14.295 S 773.343 $ 282.066 $ Page 2 of 4 TOWN OF iTHACAXREVENUE and EXPENSE SUMMARY for ACTIVE CAPITAL PROJECTSFOR THE PERIOD ENDING JULY 31. 2013ACTIVE CAPITAL PROJECTSDESCRIPTIONFUND H4Hanshaw RoadWalkwayFUND H5Pine Tree Rd.WalkwayFUND H8Gateway Trail(Grant Fundina)FUND H9NorthviewWater TankFUND H10Danby RoadWater TankFUND H14Forest HomeUpstrm BridgeFUND HISH.B.Dates DriveImprovementsFUND H16Town HailParking LotTOTALCAPITALPROJECTSREVENUEBUDGETED REVENUEACTUAL & ACCRUED- $531866154801IREVENUE OVER tUNDERI S% EARNED53 S18 $661 $4 $54 $8010.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%EXPENSEBUDGETED EXPENSEACTUALS ACCRUED- $- $439,826102,627542,452lEXPENSE OVER fUNDERI• S- t 439.826 $- $- $ 102.627 S 542.452% EXPENDED0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%ESTIMATED FUND BALANCEFUND BALANCE-01/01/2013 $ 100.359 $Actual & AccruedAdd; REVENUELess: EXPENSE5335,038 $ 87,309 $ (480,710) $18 661 4(3,720) $ 102,589 $ (238,270) $3 54 6439,826(120) $ (397,526)2102,627801542,452IFUND BALANCE-07/31/2013 $ 100.411 S 35.056 S 87.970 $ (480.705^ $ (443.5421 $ 102.642 S /238.2651 S /102.745^ S /939.1771ICASH andCASH EQUIVALENTSCASH (CHECKING/SAVINGS) $ 100,411 $ 35,056 $ 87,970 $ 9,295 $ 10,435 $ 102,642 $ 11,735 $ 7,255 $ 364,800INVESTMENTS .........ITQTAL CASH-07/31/2013 S 100.411 S 35.056 S 87.970 S 9.295 $ 10.435 S 102.642 $ 11.735 $ 7.255 S 364.800Page 3 of 4 TOWN OF-FACAREVENUE and EXPENSE SUMMARY for LIGHT DISTRICTSFOR THE PERIOD ENDING JULY 31, 2013FUND SL-1FUND SL-2FUND SL-3FUND SL-4FUND SL-5FUND SL-6FUND SL-7FUND SL-8FUND SL-9TOTALDESCRIPTIONForestGlensldeRenwlckEastwoodClover LaneWinner'sBurleighWesthavenCoddingtonLIGHTHomeHeiqhtsCommonsCircleDriveRoadRoadDISTRICTSREVENUEBUDGETED REVENUE$2,100$650$950$1,900$ 225$700$800S 2,500S 1,500$11,325ACTUALS. ACCRUED2,1016519511,9012257018012,5021,50111,333REVENUE OVER (UNDER)$1?1%1$1S 0¥1¥1S 2$ 1¥8% EARNED100.0%100.1%100.1%100.1%100.1%100.1%.100.1%.100.1%o100.1%.100.1%.EXPENSEBUDGETED EXPENSE$2,400$750$1,100$2,200$ 270$800$900$ 2,900$ 1,700$13,020ACTUAL 8. ACCRUED1,9884115721,1591393984751,5559207,616EXPENSE OVER (UNDER)$(412)$(339)?(528)$(1.041)$ (131)¥oto¥(425)$ (1.345)00o¥(5.404)% EXPENDED82.9%54.8%52.0%52.7%51.4%49.7%o52.7%.53.6%.54.1%.58.5%.ESTIMATED FUND BALANCEFUND BALANCE • 01/01/2013$1,382$734$1,335$1,784$ 319$623$609$ 1,945$ 1,074S9,807Actual S. AccruedAdd: REVENUE2,1016519511,9012257018012,5021,50111,333Less: EXPENSE1,9884115721,1591393984751,5559207,616IFUND BALANCE - 07/31/2013$1.495$974?1.714¥2.527$ 406¥926¥935S 2.892S 1.655¥13.524CASH andCASH EQUIVALENTSCASH (CHECKING/SAVINGS) $ 1,631 $ 1,014 $ 1,771 $ 2,670 $ 422 $ 982 $ 991 $ 3,059 $ 1,755 $ 14,295INVESTMENTS ..........TOTAL CASH - 07/31/20131.631 $ 1.014 $ 1.771 S 2.670 S 422 £ 982 5 991 S 3.059 £ 1.7SS S 14.295Page 4 of 4 TOWN OF ITHACA DETAILED CASH LISTING - FIDUCIARY FUNDS FOR THE PERIOD ENDING JULY 31, 2013 DESCRIPTION AMOUNT TRUST & AGENCY FUND TA200C DISBURSEMENTS CHECKING $- TA200P PAYROLL CHECKING 186,884.46 TA202 ON-LINE COLLECTIONS 224.55 TA205 NEXTEL SITE LEASE DEPOSIT 4,497.45 TA206 ITHACA TOWERS OPTION ESCROW 11,832.38 TA207 WIRELESS ONE 4,588.92 TA209 EMPLOYEE FLEXIBLE SPENDING 8,072.69 TA210 STORMWATER COALITION 58,430.90 TA211 VERIZON WIRELESS ESCROW 270.99 TA212 CAYUGA LAKE WATERSHED INTERMUNICIPAL ORG 7,263.38 TOTAL CASH: TRUST & AGENCY FUND $282,065.72 INLET VALLEY CEMETERY FUND TE202 INLET VALLEY CEMETERY - EXPENDABLE TRUST $9,065.38 TOTAL CASH: FIDUCIARY FUNDS $ 291,131.10 TOWN OF ITHACA SUMMARY OF BANK COLLATERAL FOR THE PERIOD ENDING JULY 31, 2013 TOMPKINS TRUST COMPANY: CASH & CASH EQUIVALENTS $ 11,525,029 INVESTMENTS TOTAL CASH ON DEPOSIT LESS: FDIC INSURANCE LESS: FMV OF COLLATERAL ON DEPOSIT @ 07/31/2013 U.S. GOVERNMENT AGENCY OBLIGATIONS $11,525,029 $250,000 $14,484,480 OVER (UNDER) COLLATERALIZED $3,209,451 CASH ASSETS COLLATERALIZED @ FMV 07/31/2013 128% Collateral Is held by the Bank of New York, pledged for the Town of Ithaca, New York, for all deposits and/or repurchase agreements of Tompkins Trust Company. NOTE: For deposits in excess of FDIC coverage. General Municipal Law, section 10 requires that the excess amounts are to be secured by eligible collateral. Town of Ithaca Department of Code Enforcement Monthly Activity Report for July 2013 Category Description Entries Building Permit Inspection In the Field inspection tied to a building permit 202 Building Permit Consultation In-office or in-field consultation w/project managers or contractors regarding building proiects 45 Building Permit Review Review and processing of building permits 150 Complaint New Investigation New complaint investigation 8 Complaint Follow-Up Processing of complaints 3 Continuing Education Training, seminars. CEU's 9 Fire Incident Investigation Fire Incident Investigation following dispatched call 0 Fire Safety/Operating Permit Inspection Fire Safety inspection for and/or operating permit. Processing of notes and issuance of permit.1 Fire Safety/Operating Permit Re-Inspection Processing of Fire Safety re-inspection notes and issuing operating permit/follow-up.0 Legal Processing Order to Remedy, issuing Appearance Tickets, and actual court appearances 0 Meeting Attendance at Departmental meetings, Board meetings. Committee meetings & Staff meetings, etc.35 Miscellaneous Counter service, phone calls not associated with an active file.87 Stormwater Pollution Prevention Plan Review Field Inspection/Report 0 Zoning Board of Appeals Review and research of ZBA applications 5 Addresses (911)All related work for address changes 0 Town of Ithaca Code Enforcement Monthly Report 07/01/2013 - 07/31/2013 Building Permits issued BP#Date Value Description fee category 9716 7/1/2013 $4,500.00 Tear off & replace roof cover on existing structure $60.00 Renovations and Addition to 1 & 2 Family Homes 9717 7/1/2013 $1,000.00 Tear off & replace roof cover on existing residential accessory structure $50.00 Renovations and Addition to 1 & 2 Family Homes 9676 7/1/2013 $0.00 Add layer of metal roofing attached to wooden purlins over existing roof cover $0.00 Renovations and Addition to 1 & 2 Family Homes 9710 7/1/2013 $25,785.00 Install approx 425 sq ft photovoltaic system on roof of building under construction "U" occupancy $150.00 Renovations & Additions to Commercial 9707 7/2/2013 $0.00 20' X 40' Tent - CLASSE Picnic (installation date: 7/8/13) $50.00 Temporary Membrane Structure 9508 7/3/2013 $2,500.00 Demolition of structure (936A East Shore Dr) $50.00 Miscellaneous 9507 7/3/2013 $2,500.00 Demolition of structure (938 East Shore Drive) $50.00 Miscellaneous 9712 7/3/2013 $6,000.00 Convert a single structure to a two family structure $65.00 Renovations and Addition to 1 & 2 Family Homes 9719 7/8/2013 $0.00 Temporary Membrane structure 40' x 100' Summer Music Academy Concert $50.00 Temporary Membrane Structure 9674 7/8/2013 $42,700.00 Tallcott Hall space alterations - rooms 102 & 102a $200.00 Miscellaneous 9722 7/9/2013 $15,000.00 Convert storage area near kitchen into 1/2 bath and pantry. Convert existing 1 and 1/2 bath into single masterbath $80.00 Renovations and Addition to 1 & 2 Family Homes Wednesday, July 31,2013 Page 1 Town of Ithaca Code Enforcement Monthly Report 07/01/2013-07/31/2013 9718 7/9/2013 $13,885.00 Install central A/C system with heat pump and wall mounted Indoor units $80.00 Renovations and Addition to 1 & 2 Family Homes 9673 7/9/2013 $92,700.00 Bogart Hall space alterations to rooms 102A, 106 & 108 $300.00 Miscellaneous 9721 7/10/2013 $0.00 Temp membrane structure 20 x 40/20 x 20 1200 Sq ft (Event July 13 & 14) Relay for Life $50.00 Temporary Membrane Structure 9691 7/10/2013 $4,000.00 Build a 346 sq ft plus deck $60.00 Miscellaneous 9724 7/11/2013 $0.00 Temporary Membrane Structure14x32 Summer Retreats July 21 - Aug 4 $50.00 Temporary Membrane Structure 9723 7/11/2013 $0.00 Temporary Membrane structure 10x20 Summer Retreats July 21 - Aug 4 $50.00 Temporary Membrane Structure 9708 7/11/2013 $9,805.00 Strip roof to deck and reshingie, with associated repairs as needed $65.00 Renovations and Addition to 1 & 2 Family Homes 9725 7/11/2013 $14,560.00 Construct 16 x 24 attached garage on existing single family residence $80.00 Renovations and Addition to 1 & 2 Family Homes 9705 7/11/2013 $12,900.00 Strip roof to deck and reshingie, with associated repairs $80.00 Renovations and Addition to 1 & 2 Family Homes 9732 7/12/2013 $34,000.00 Repair damage to residence from car collision $300.00 Renovations and Addition to 1 & 2 Family Homes 9714 7/19/2013 $25,000.00 Buiid 2 car detached garage 20' x 20*$150.00 Renovations and Addition to 1 & 2 Family Homes 9727 7/19/2013 $59,000.00 Re-roof $300.00 Educational Wednesday, July 31,2013 Page 2 Town of Ithaca Code Enforcement Monthly Report 07/01/2013 - 07/31/2013 9709 7/19/2013 $18,500.00 demolish existing mudroom on southeast back sideof house & build new mudroom/hall on northeast side house/remodel kitchen&bathroom $80.00 Renovations and Addition to 1 & 2 Family Homes 9671 7/22/2013 $45,000.00 Construct pesticide storage facility $200.00 Miscellaneous 9731 7/24/2013 $0.00 Temporary Membrane Structure 40 x 60 event 7/28/13 "Just Because" $50.00 Temporary Membrane Structure 9730 7/24/2013 $0.00 Temporary Membrane strucure 40 x 60 event 7/28/13 "Just Because" $50.00 Temporary Membrane Structure 9728 7/24/2013 $39,450.00 tear off & replace roof cover on easting structure $200.00 Renovations and Addition to 1 & 2 Family Homes 9726 7/24/2013 $39,450.00 Tear off & replace roof cover on existing structure $200.00 Renovations and Addition to 1 & 2 Family Homes 9668 7/25/2013 $0.00 20 X 30 tent with generator; inti Peace Festival 9/14 and 9/15 St Catherine's Church $50.00 Temporary Membrane Structure 9667 7/25/2013 $0.00 40 X120 Tent for Infl Peace Festival 9/14 & 9/15 St. Catherine's Church $50.00 Temporary Membrane Structure 9738 7/26/2013 $0.00 Erect 40' x 80' tent on 8/2/13 (Bianco wedding) $50.00 Temporary Membrane Structure 9739 7/26/2013 $0.00 Erect 20' x 20' tent for 8/2/13 (Bianco wedding) $50.00 Temporary Membrane Structure 9749 7/29/2013 $125,000.00 Foundation construction only $600.00 New 1 & 2 Family Homes 9748 7/29/2013 $125,000.00 Foundation construction only $600.00 New 1 & 2 Family Homes Wednesday, Juty 31,2013 Page 3 Town of Ithaca Code Enforcement Monthly Report 07/01/2013 - 07/31/2013 9720 7/29/2013 $3,000.00 Demolish single family residential strucure and detached garage $60.00 Miscellaneous 9750 7/29/2013 $125,000.00 Foundation construction only $600.00 New 1 & 2 Family Homes 9751 7/29/2013 $125,000.00 Foundation construction only $600.00 New 1 & 2 Family Homes 9752 7/30/2013 $5,947.00 tear off & replace roof cover on existing freestanding garage $65.00 Renovations and Addition to 1 & 2 Family Homes 9735 7/30/2013 $10,888.00 Tear off & replace roof cover on existing residential structure $80.00 Renovations and Addition to 1 & 2 Family Homes 9742 7/31/2013 $125,000.00 build new house $600.00 New 1 & 2 Family Homes 9764 7/31/2013 $5,000.00 Tear off and replace roof cover on existing single family residence. Permit for 1/2 of structure only. $60.00 Renovations and Addition to 1 & 2 Family Homes 9741 7/31/2013 $0.00 Temporary Membrane 20'x30' - (Witecki/Tafl wedding 8/10/13) $50.00 Temporary Membrane Structure Totals i $1,158,070.00 1 i $6,665.00 i Certificates of OccuDancv issued BP#Address Description CO Temp 9473 8 Peachtree Ln Construct 482 sq ft room addition and 192 sq ft exterior deck addition onto existing single temily residence 7/1/2013 □ 9423 1452 Slaterville Rd Roof over back addition (approx 32'x32') strip to rafters, insulate with spray in foam with top side air gap, install vents, redec 7/9/2013 □ 9639 174 Seven Mile Dr Construct 3 bedroom Ritz-Craft house with site built attached garage 7/11/2013 □ Wednesday. July 31,2013 Page 4 Town of Ithaca Code Enforcement Monthly Report 07/01/2013 - 07/31/2013 9274 123 King Rd E Replace door, windows, sheathing, and siding on Building 8 7/12/2013 □ 9273 123 King Rd E replace door windows, sheathing and siding on Building A 7/12/2013 □ 9608 112 Walnut St Build single car detached garage 11x20 7/17/2013 □ 9607 112 Walnut St Erect a 1-family, 2 story modular house on masonry foundation with crawl space. 7/17/2013 □ 9185 301 Sheffield Rd Tear off and replace exterior siding; construct 228-sq ft deck 7/17/2013 □ 9302 9 Peachtree Ln Repair siding and roof cover on existing structure damaged by hail. 7/17/2013 □ 9265 109 Maplewood Dr Add insulation to attic, tear off roof, redeck and reshingle 7/18/2013 □ 9694 541 Warren Rd Strip roof to deck and reshingle 7/18/2013 □ 9451 13 Orchard Hill Rd Build new 10'x16' pool house & 15'x25' pergola 7/18/2013 □ 953295 106 Shagbark Ln Construct 1-story detached garage structure in accordance with approved construction documents & as noted in the comments below. 7/18/2013 □ 9534 301 Rachel Carson Trail Construct 1-story detached garage structure in accordance with approved construction documents & as noted in the comments below. 7/18/2013 □ Wednesday, July 31,2013 Pages Town of Ithaca Code Enforcement Monthly Report 07/01/2013 - 07/31/2013 9536 105 Shagbark Ln Construct one-story detached garage structure in accordance with approved construction documents and as noted in the comments belo 7/18/2013 □ 9550 204 Glenside Rd Interior renovations in all sections of existing single family residence (kitchen; bathrooms; living room; bedrooms) 7/18/2013 □ 9611 109 Park Ln Remove existing deck on back of house & replace It with a new bigger deck, approx 25 ft x 13 ft with pergola over approx 1/4 of de 7/18/2013 □ 9531 109 Shagbark Ln Construct one-story detached garage strucutre in accordance with approved construction documents & as noted in the comments below 7/18/2013 □ 6910 201 Tibet Dr Construct new monastery 7/20/2013 □ 9286 1022 Ellis Hollow Rd Install new ATM 7/22/2013 □ 9285 139 Honness Ln Replace 6 windows with emergency egress rated windows, replace and or modify fire alarm, replace interior common hallway doorw wi 7/29/2013 □ 9244 134 Simsbury Dr Reroof rear porch 7/29/2013 □ 9243 99 Terraceview Dr Reroof front and rear of main house 7/29/2013 □ 9222 501 Elm St Ext Demolish existing rear deck; tear off existing siding and install new insulation, new water resistive barrier and siding 7/29/2013 □ 9199 147 Tower Skyline Dr Boiler replacement 7/29/2013 □ Wednesday, July 31,2013 Page 6 Town of Ithaca Code Enforcement Monthly Report 07/01/2013-07/31/2013 9201 113 Campus Center Way Replace boiler 7/29/2013 □ 9183 146 Conservatory Dr Replace Chillers 7/29/2013 □ 9598 123 Glenside Install single layer of new roofing material 7/29/2013 over existing cover. Completed roof will contain 2-layers of roof shingles. □ 9304 20 Maroy Ct Remodel existing bathroom; remove existing tub and replace with shower stall; install window in shower stall wall 7/31/2013 □ Complaints Received Date Address Complaint Type Disposition 7/3/2013 107 PInewood PI zoning use No Violation Found 7/7/2013 1 Bella Vista Dr fire 7/3/2013 608 Elmira Rd sign 7/8/2013 1018 EastSjpreDr property maintenance 7/18/2013 131 College Cir fire 7/24/2013 150 College Cir fire 7/30/2013 341 King Rd West building code 7/29/2013 198 Tareyton Dr property maintenance Existing Building CO Wednesday. July 31,2013 Page? Town of Ithaca Codes Department Building Permit Applications Received July 2013 DateRec'd CEO BP#St#Street Name Status 7/1/2013 7/2/2013 7/3/2013 7/3/2013 7/8/2013 7/8/2013 7/9/2013 7/9/2013 7/9/2013 7/10/2013 7/10/2013 7/10/2013 7/11/2013 7/11/2013 7/11/2013 7/12/2013 7/18/2013 7/18/2013 7/18/2013 7/18/2013 SW BB BB SW SW SW BB BB SW SW SW BB BB BB MK SW SW SW SW SW 9717 9719 9721 9720 9718 9722 9723 9724 9725 9726 9728 9727 9730 9731 9729 9732 9753 9754 9755 9756 1119 125 250 201 531 205 205 115 150 160 120 391 391 216 1317 336 337 340 341 Danby Rd Issued Campus Center Way Issued Conservatory Dr Issued Bundy Rd Issued BostwicK Rd Issued Elm St Ext Issued Tibet Dr Issued Tibet Dr Issued Hopkins Rd issued College CIr Issued College CIr Issued King Rd East Issued Pine Tree Rd Issued Pine Tree Rd Issued Coddington Rd pending Trumansburg Rd Issued Rachel Carson Trail pending Rachel Carson Trail pending Rachel Carson Trail pending Rachel Carson Trail pending Wednesday, July 31,2013 Page 1 of 3 DateRec'd CEO BP#Si#Street Name Status 7/18/2013 7/18/2013 7/18/2013 7/19/2013 7/19/2013 7/19/2013 7/19/2013 7/19/2013 7/22/2013 7/22/2013 7/22/2013 7/22/2013 7/23/2013 7/24/2013 7/24/2013 7/24/2013 7/24/2013 7/24/2013 7/24/2013 7/24/2013 7/24/2013 7/24/2013 7/24/2013 7/25/2013 SW SW SW MK SW MK SW MK BB BB BB MK BB SW SW SW SW SW SW SW SW SW SW MK 9757 9758 9759 9734 9752 9733 9735 9737 9738 9739 9740 9736 9741 9742 9743 9744 9745 9746 9747 9748 9749 9750 9751 9760 343 344 345 206 511 111 511 106 1551 1551 318 127 124 311 312 313 314 315 316 317 318 320 321 211 Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Forest Home Dr Elm St Ext Judd Fails Rd Elm St Ext Roat St Slatervilie Rd Slaterville Rd Grant Egt}ert Blvd Grant Egbert Blvd Comstock Knoll Rd Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Rachel Carson Trail Strawberry Hill Cir 2,3,4 pending pending pending pending Issued pending Issued Issued Issued pending pending Issued Issued - Foundation only pending pending pending pending Issued - foundation Issued - foundation Issued-foundation Issued - foundation pending Wednesday, July 31,2013 Page 2 of 3 DateRec'd CEO BP#St#Street Name Status 7/25/2013 MK 7/25/2013 MK 7/26/2013 MK 7/30/2013 SW 7/31/2013 SW 9761 9762 9763 9764 9765 221 231 1032 230 341 Strawberry Hill CIr 2,3,4 pending Strawberry Hiii Cir 2,3,4 pending Hanshaw Rd Pending Stone Quarry Rd KingRdW Issued pending Wednesday, July 31,2013 Page 3 of 3