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HomeMy WebLinkAboutTB Minutes 2013-05-13 F f Meeting of the Ithaca Town Board J,,,, Monday, May 13 at 5:30 p.m. g� 215 North Tioga Street, Ithaca, NY 14850 Minutes Board Members Present: Herb Engman, Supervisor; Bill Goodman, Deputy Town Supervisor; Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe Absent: Pat Leary Staff Present: Bruce Bates, Director of Code Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Terwilliger, Town Clerk; Dan Tasman, Senior Planner and Susan Brock, Attorney for the Town Agenda Item 1 Call to Order and Pledge of Allegiance— Supervisor Engman opened the meeting at 5:32 p.m. and lead the assemblage in the pledge of allegiance Agenda Item 2 Report of Tompkins County Legislature—None Agenda Item 3 Report of Ithaca Common Council—None Agenda Item 4 Fire Commissioner's Quarterly Report Attachment#1 Mr. Gilligan read from his report packet. He added that the Board of Fire Commissioners had one resignation and appointed Mr. Sparks for the vacancy. The position was a City representative slot and Mr. Sparks is an electrician by trade and business owner. Mr. Gilligan discussed the Town's adhoc committee on Fire Protection and noted that a decision needs to be made by the end of this year for budgetary reasons and the Commissioners and the Chief are concerned about the effects to services if the Town were to go in a different direction. Mr. Gilligan also noted that the City has made modifications to its budget process and assigned councilmen to specific departments to report back on and JR Claiborne is assigned to fire protection and has submitted a report. Mr. DePaolo asked what a"good intent call"was and Mr. Gilligan responded things such as passersby noticing smoke and calling in a possible fire. He added that they get a lot for Milikin Station. Mr. Bates asked if they keep a record and if not, it might be a good idea to reach out to Milikin and ask them to add notification to the Fire Department when they are burning off gas. Mr. Gilligan said he would look into that but didn't think they got too many and Mr. DePaolo noted that it is around 13% of the calls so it seems worth looking into. 1 Adopted 6-10-2013 Agenda Item 5 Persons to be Heard and Board comments There was no one wishing to address the Board. Mr. Engman added and agenda item regarding the revised Municity contract prior to the consent agenda. Agenda Item 6 Public Hearing regarding a local law amending the Town of Ithaca Code, Chapter 230, entitled "Streets and Sidewalks," by adding a new Article related to Road Preservation Mr. Engman opened the public hearing at 5:46; there was no one wishing to address the board and the hearing was closed. Mr. Goodman explained the differences from the first draft that was sent out and the draft in front of the board noting that no change was substantial and most were editorial and formatting in nature. TB Resolution No. 2013- 068: Adopt a Local Law amending the Town of Ithaca Code, Chapter 230 entitled "Street and Sidewalks", to add an Article related to Road Preservation Whereas,the Town of Ithaca spends a large portion of its budget to maintain and repair Town Roads; and Whereas, certain projects produce a large amount of truck traffic that can damage Town Roads beyond normal wear; and Whereas, Tompkins County adopted a road preservation law in September 2011 and various towns surrounding the Town of Ithaca have adopted or are in the process of adopting similar laws; and Whereas, after discussions at numerous committee meetings over the past year, the Town's Public Works Committee voted at its March 19, 2012 meeting to recommend that the Town Board adopt a Road Preservation Law to regulate high-frequency, high-impact truck traffic on Town Roads; and Whereas, at its April 8, 2013 meeting the Town Board adopted a resolution for a public hearing to be held by said Town on May 13, 2013 at 5:30 p.m., to hear all interested parties on the proposed local law; and Whereas, notice of said public hearing was duly advertised in the Ithaca Journal; and Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said local law, or any part thereof; and Whereas,pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of the proposed local law is a Type II action because it constitutes 2 Adopted 6-10-2013 "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment," and thus this action is not subject to review under SEQRA, Now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby adopt Local Law 4 of 2013 Amending the Town of Ithaca Code, Chapter 230 entitled"Streets and Sidewalks", to add an Article related to Road Preservation, and it is further Resolved,that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Bill Goodman Seconded: Tee Ann Hunter Vote: Ayes—Goodman, Hunter, DePaolo, Levine, Howe and Engman This is Local Law 4 of 2013 and is available immediately on the Town's website under Codes. Agenda Item 7 Consider request for speed limit reduction—portion of Forest Home Drive Mr. Engman explained that this request has been in the works for a while and we were waiting on letters of support from Cornell and the Town of Dryden since portions of the road run through them. We have received the letters and this action is to move the request forward and submit the proper paperwork to the County for submission to the State. TB Resolution No. 2013-069 : Petition to Lower Speed Limit on Forest Home Drive between Route 366 and Hamlet of Forest Home Whereas the Town of Ithaca has received a request to reduce the speed limit on a portion of Forest Home Drive from 45 mph to 35 mph and Whereas this section of Forest Home Drive is very popular with runners, including Cornell sports teams, other pedestrians and cyclists and Whereas visitors to the Cornell Plantations cross the road to use the trails, admire the extensive plantings, and attend various celebrations and foot races and Whereas the "flatrocks" area attracts many waders and dog-walkers during the warmer months and Whereas road is narrow and contains a couple of blind curves and Whereas the safety of all the users of the road would be improved with a slower speed limit and 3 Adopted 6-10-2013 Whereas the owner of almost all the land on the road- Cornell University- supports the change in speed limit as do the Town of Dryden and the Forest Home Improvement Association Now therefore be it Resolved that the governing Town Board of the Town of Ithaca does hereby request that Tompkins County forward to the New York State Department of Transportation Traffic Safety Division the Town's request to reduce the speed limit to 35 mph on Forest Home Drive between Route 366 and the hamlet of Forest Home at the beginning of the current 25 mph zone and include the letters of support from Cornell University, the Town of Dryden and the Forest Home Improvement Association. Moved: Rod Howe Seconded: Eric Levine Vote: Ayes—Howe, Levine, Goodman, Engman, Hunter and DePaolo Agenda Item 8 Discuss correction of the name of the Salon Property Mr. Engman explained that the request has been made to change the title of the glen to the full name of Ms. Salon's mother. TB Resolution No. 2013- 070: Revision to the Name of the Salon Property Whereas the Town Board adopted TB Resolution No. 2012-194 authorizing the acquisition of property on Culver Road from Elizabeth Salon near the established Dress preserve and named the glen Gerda's Glen in honor of her mother, and Whereas Ms. Salon has since requested that the glen to be known with her mother's full name and therefore known as Gerda Knegtman's Glen Preserve, and Now,therefore be it Resolved that the Town Board revises the name of the glen to be Gerda Knegtman's Glen Preserve for passive recreation, education and ecological forest lands for the benefit of the residents of the Town of Ithaca. Moved: Herb Engman Seconded: Bill Goodman Vote: Ayes—Goodman, Levine, Howe, Engman, DePaolo and Hunter Agenda Item 9 Continue discussion on the County housing project for the Biggs property Mr. Engman discussed the history of the property and the fact that although we have had informal presentations from the County and the single responder to the RFP, he wanted direction from the Board on what we would like to tell the County. They have offered to hold a community meeting to hear concerns from the neighbors and to explain the details of the 4 Adopted 6-10-2013 proposal and the Board needs to decide whether we are going to encourage them to go ahead or let them know that we are not in favor of the plan. Mr. Engman noted that the proposal is not where we envision that type of growth and we have not gotten anywhere with attempts at a land swap. Another issue is the original idea and details in the RFP where for 80%median income and 20% low income and the proposal came back exactly the opposite. We have heard from West Hill residents and they are not in favor of additional low-income housing. The positives of the project are high-efficiency buildings and a lot of open space, close to the hospital and the possibility of home ownership down the road. Mr. Engman felt we had to convey a stance of either encouraging or discouraging the project. Discussion followed with Ms. Hunter asking what kind of jurisdiction we would have to allow a say in the project because it strays from the vision we have been working on for the past 3 years. Mr. Engman responded that he was not sure what jurisdiction we would have because the plans are still in draft form and Mr. DePaolo added that he thought they would need a number of variances so our concerns and jurisdiction would play out then. Discussion continued on the grant the county received and the issue of federal funding being available for low-income almost exclusively. Mr. Goodman and Mr. Howe noted that these are not the typical low-income housing in that they are townhouses and offer the opportunity for ownership in the future. The Board would like Mr. Engman to contact the County and have them hold a community meeting. Agenda Item 10 Consider adoption of a Refunding Bond Resolution Mr. Solvig explained that due to the lower interest rates we have an opportunity to refinance to save some money. TB RESOLUTION NO. 2013- 071: REFUNDING BOND RESOLUTION At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at Town Hall, in Ithaca,New York, in said Town, on the 13th day of May, 2013, at 5:30 o'clock P.M., Prevailing Time. The meeting was called to order by Supervisor Herbert Engman, and upon roll being called, the following were present: Herb Engman, Bill Goodman, Rod Howe, Tee-Ann Hunter, Rich DePaolo and Eric Levine Absent: Pat Leary The following resolution was offered by Rich DePaolo, who moved its adoption, seconded by Eric Levine, to-wit: REFUNDING BOND RESOLUTION DATED MAY 13, 2013. A RESOLUTION AUTHORIZING THE ISSUANCE PURSUANT TO SECTION 90.00 OR SECTION 90.10 OF THE LOCAL FINANCE LAW OF REFUNDING BONDS OF THE TOWN OF ITHACA, TOMPKINS COUNTY,NEW YORK, TO BE DESIGNATED 5 Adopted 6-10-2013 SUBSTANTIALLY"PUBLIC IMPROVEMENT REFUNDING (SERIAL) BONDS", AND PROVIDING FOR OTHER MATTERS IN RELATION THERETO AND THE PAYMENT OF THE BONDS TO BE REFUNDED THEREBY. Whereas, the Town of Ithaca, Tompkins County,New York(hereinafter, the "Town" or the "Town")heretofore issued $2,000,000 Public Improvement(Serial) Bonds, 2004,pursuant to bond resolutions each dated July 7, 2003, authorizing an aggregate $2,550,000 serial bonds for the construction of the 2003 West Hill Water Tank Improvement($650,000 of$1,200,000 authorized) and the Bostwick Road Water Tank and Transmission Line Improvement ($1,350,000 of$1,350,000 authorized), and a bond determinations certificate of the Supervisor dated May 15, 2004 (hereinafter referred to as the "Refunded Bond Certificate"), such Public Improvement(Serial) Bonds, 2004, now outstanding in the amount of$1,200,000, maturing on May 15 annually in each of the years 2013 to 2024, both inclusive, as more fully described in the Refunded Bond Certificate; and Whereas, it would be in the public interest to refund all or a portion of the $1,100,000 outstanding principal balance of said bonds maturing in the years 2014 to 2024,both inclusive (the "Refunded Bonds")by the issuance of refunding bonds pursuant to Section 90.00 or Section 90.10 of the Local Finance Law; and Whereas, such refunding will result in present value savings in debt service as so required by Section 90.10 of the Local Finance Law;NOW, THEREFORE, BE IT Resolved, by the Town Board of the Town of Ithaca, Tompkins County,New York, as follows: Section 1. For the object or purpose of refunding the $1,100,000 outstanding principal balance of the Refunded Bonds, including providing moneys which, together with the interest earned from the investment of certain of the proceeds of the refunding bonds herein authorized, shall be sufficient to pay (i) the principal amount of the Refunded Bonds, (ii) the aggregate amount of unmatured interest payable on the Refunded Bonds to and including the date on which the Refunded Bonds which are callable are to be called prior to their respective maturities in accordance with the refunding financial plan, as hereinafter defined, (iii)the costs and expenses incidental to the issuance of the refunding bonds herein authorized, including the development of the refunding financial plan, as hereinafter defined, compensation to the underwriter or underwriters, as hereinafter defined, costs and expenses of executing and performing the terms and conditions of the escrow contract or contracts, as hereinafter defined, and fees and charges of the escrow holder or holders, as hereinafter mentioned, (iv)the redemption premium payable on the Refunded Bonds, and(v) the premium or premiums for a policy or policies of municipal bond insurance or cost or costs of other credit enhancement facility or facilities, for the refunding bonds herein authorized, or any portion thereof, there are hereby authorized to be issued not exceeding $1,250,000 refunding serial bonds of the Town pursuant to the provisions of Section 90.00 or Section 90.10 of the Local Finance Law(the "Town Refunding Bonds" or the "Refunding Bonds"), it being anticipated that the amount of Refunding Bonds actually to be issued will be approximately $1,110,000, as provided in 6 Adopted 6-10-2013 Section 4 hereof. The Town Refunding Bonds shall each be designated substantially"PUBLIC IMPROVEMENT REFUNDING (SERIAL)BOND"together with such series designation and year as is appropriate on the date of sale thereof, shall be of the denomination of$5,000 or any integral multiple thereof(except for any odd denominations, if necessary)not exceeding the principal amount of each respective maturity, shall be numbered with the prefix R-13 (or R with the last two digits of the year in which the Refunding Bonds are issued as appropriate) followed by a dash and then from 1 upward, shall be dated on such dates, and shall mature annually on such dates in such years, bearing interest semi-annually on such dates, at the rate or rates of interest per annum, as may be necessary to sell the same, all as shall be determined by the Supervisor pursuant to Section 4 hereof. It is hereby further determined that (a) such Refunding Bonds may be issued in series, (b) such Refunding Bonds may be sold at a discount in the manner authorized by paragraph a of Section 57.00 of the Local Finance Law and pursuant to subdivision 2 of paragraph f of Section 90.10 of the Local Finance Law, and(c) such Refunding Bonds may be issued as a single consolidated issue. It is hereby further determined that such Refunding Bonds may be issued to refund all, or any portion of, the Refunded Bonds, subject to the limitation hereinafter described in Section 10 hereof relating to approval by the State Comptroller. Section 2. The Refunding Bonds may be subject to redemption prior to maturity upon such terms as the Supervisor shall prescribe, which terms shall be in compliance with the requirements of Section 53.00 (b) of the Local Finance Law. If less than all of the Refunding Bonds of any maturity are to be redeemed, the particular refunding bonds of such maturity to be redeemed shall be selected by the Town by lot in any customary manner of selection as determined by the Supervisor. The Refunding Bonds shall be issued in registered form and shall not be registrable to bearer or convertible into bearer coupon form. In the event said Refunding Bonds are issued in non-certificated form, such bonds, when issued, shall be initially issued in registered form in denominations such that one bond shall be issued for each maturity of bonds and shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company,New York, New York ("DTC"),which will act as securities depository for the bonds in accordance with the Book-Entry-Only system of DTC. In the event that either DTC shall discontinue the Book-Entry-Only system or the Town shall terminate its participation in such Book-Entry-Only system, such bonds shall thereafter be issued in certificated form of the denomination of$5,000 each or any integral multiple thereof(except for any odd denominations, if necessary) not exceeding the principal amount of each respective maturity. In the case of non-certificated Refunding Bonds,principal of and interest on the bonds shall be payable by check or draft mailed by the Fiscal Agent (as hereinafter defined)to The Depository Trust Company,New York,New York, or to its nominee, Cede & Co., while the bonds are registered in the name of Cede & Co. in accordance with such Book-Entry-Only System. Principal shall only be payable upon surrender of the bonds at the principal corporate trust office of such Fiscal Agent(or at the office of the Town clerk as Fiscal Agent as hereinafter provided). In the event said Refunding Bonds are issued in certificated form,principal of and interest on the Refunding Bonds shall be payable by check or draft mailed by the Fiscal Agent (as hereinafter defined) to the registered owners of the Refunding Bonds as shown on the 7 Adopted 6-10-2013 registration books of the Town maintained by the Fiscal Agent(as hereinafter defined), as of the close of business on the fifteenth day of the calendar month or last business day of the calendar month preceding each interest payment date as appropriate and as provided in a certificate of the Supervisor providing for the details of the Refunding Bonds. Principal shall only be payable upon surrender of bonds at the principal corporate trust office of a bank or trust company or banks or trust companies located or authorized to do business in the State of New York, as shall hereafter be designated by the Supervisor as fiscal agent of the Town for the Refunding Bonds (collectively the "Fiscal Agent"). Refunding Bonds in certificated form may be transferred or exchanged at any time prior to maturity at the principal corporate trust office of the Fiscal Agent for bonds of the same maturity of any authorized denomination or denominations in the same aggregate principal amount. Principal and interest on the Refunding Bonds will be payable in lawful money of the United States of America. The Supervisor, as chief fiscal officer of the Town, is hereby authorized and directed to enter into an agreement or agreements containing such terms and conditions as he or she shall deem proper with the Fiscal Agent, for the purpose of having such bank or trust company or banks or trust companies act, in connection with the Refunding Bonds, as the Fiscal Agent for said Town, to perform the services described in Section 70.00 of the Local Finance Law, and to execute such agreement or agreements on behalf of the Town, regardless of whether the Refunding Bonds are initially issued in certificated or non-certificated form; provided, however, that the Supervisor is also hereby authorized to name the Town Clerk as the Fiscal Agent in connection with the Refunding Bonds. The Supervisor is hereby further delegated all powers of this Town Board with respect to agreements for credit enhancement, derived from and pursuant to Section 168.00 of the Local Finance Law, for said Refunding Bonds, including,but not limited to the determination of the provider of such credit enhancement facility or facilities and the terms and contents of any agreement or agreements related thereto. The Refunding Bonds shall be executed in the name of the Town by the manual or facsimile signature of the Supervisor, and a facsimile of its corporate seal shall be imprinted thereon. In the event of facsimile signature, the Refunding Bonds shall be authenticated by the manual signature of an authorized officer or employee of the Fiscal Agent. The Refunding Bonds shall contain the recital required by subdivision 4 of paragraph g of Section 90.00 of the Local Finance Law or subdivision 4 of paragraph j of Section 90.10 of the Local Finance Law, as applicable, and the recital of validity clause provided for in Section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Supervisor shall determine. It is hereby determined that it is to the financial advantage of the Town not to impose and collect from registered owners of the Refunding Bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the Fiscal Agent, and, accordingly, pursuant to paragraph c of 8 Adopted 6-10-2013 Section 70.00 of the Local Finance Law, no such charges shall be so collected by the Fiscal Agent. Section 3. It is hereby determined that: (a) the maximum amount of the Refunding Bonds authorized to be issued pursuant to this resolution does not exceed the limitation imposed by subdivision 1 of paragraph b of Section 90.10 of the Local Finance Law; (b) the maximum period of probable usefulness permitted by law at the time of the issuance of the Refunded Bonds, for each of the objects or purposes financed by the Refunded Bonds, pursuant to paragraph a of Section 11.00 of the Local Finance Law, is as described in Exhibit A attached hereto and hereby made a part hereof, (c) the last installment of the Refunding Bonds will mature not later than the expiration of the period of probable usefulness of the objects or purposes for which said Refunded Bonds were issued in accordance with the provisions of subdivision 1 of paragraph a of Section 90.00 of the Local Finance Law subdivision 1 of paragraph c of Section 90.10 of the Local Finance Law, as applicable; (d) the estimated present value of the total debt service savings anticipated as a result of the issuance of the Refunding Bonds, if any, computed in accordance with the provisions of subdivision 2 of paragraph b of Section 90.10 of the Local Finance Law, is as shown in the Refunding Financial Plan described in Section 4 hereof. Section 4. The financial plan for the aggregate of the refundings authorized by this resolution (collectively, the "Refunding Financial Plan"), showing the sources and amounts of all moneys required to accomplish such refundings, the estimated present value of the total debt service savings and the basis for the computation of the aforesaid estimated present value of total debt service savings, are set forth in Exhibit B attached hereto and hereby made a part hereof. The Refunding Financial Plan has been prepared based upon the assumption that the Refunding Bonds will be issued in one series to refund all of the Refunded Bonds in the principal amount of $1,110,000, and that the Refunding Bonds will mature, be of such terms, and bear interest as set forth in said Exhibit B. This Town Board recognizes that the Refunding Bonds may be issued in one or more series, and for all of the Refunded Bonds, or portions thereof, that the amount of the Refunding Bonds, maturities, terms, and interest rate or rates borne by the Refunding Bonds to be issued by the Town will most probably be different from such assumptions and that the Refunding Financial Plan will also most probably be different from that attached hereto as Exhibit B. The Supervisor is hereby authorized and directed to determine which of the Refunded Bonds will be refunded and at what time, the amount of the Refunding Bonds to be issued,the date or dates of such bonds and the date or dates of issue, maturities and terms thereof, the provisions relating to the redemption of Refunding Bonds prior to maturity, whether the Refunding Bonds will be insured by a policy or policies of municipal bond insurance or otherwise enhanced by a credit enhancement facility or facilities, whether the Refunding Bonds shall be sold at a discount in the manner authorized by paragraph e of Section 57.00 of the Local Finance Law, and the rate or rates of interest to be borne thereby, whether the Refunding Bonds shall be issued having substantially level or declining annual debt service and all matters related thereto, and to prepare, or cause to be provided, a final Refunding Financial Plan for the Refunding Bonds and all powers in connection therewith are hereby delegated to the Supervisor; provided, that the terms of the Refunding Bonds to be issued, including the rate or rates of 9 Adopted 6-10-2013 interest borne thereby, shall comply with the requirements of Section 90.00 or Section 90.10 of the Local Finance Law as applicable. The Supervisor shall file a copy of his certificate determining the details of the Refunding Bonds and the final Refunding Financial Plan with the Town Clerk not later than ten(10) days after the delivery of the Refunding Bonds, as herein provided. Section 5. The Supervisor is hereby authorized and directed to enter into an escrow contract or contracts (collectively the "Escrow Contract")with a bank or trust company, or with banks or trust companies, located and authorized to do business in this State as said Supervisor shall designate (collectively the "Escrow Holder") for the purpose of having the Escrow Holder act, in connection with the Refunding Bonds, as the escrow holder to perform the services described in Section 90.10 of the Local Finance Law. Section 6. The faith and credit of said Town of Ithaca, Tompkins County,New York, are hereby irrevocably pledged to the payment of the principal of and interest on the Refunding Bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. To the extent not paid from other sources, there shall be annually levied on all the taxable real property in said Town a tax sufficient to pay the principal of and interest on such Refunding Bonds as the same become due and payable. Section 7. All of the proceeds from the sale of the Refunding Bonds, including the premium, if any, but excluding accrued interest thereon, shall immediately upon receipt thereof be placed in escrow with the Escrow Holder for the Refunded Bonds. Accrued interest on the Refunding Bonds shall be paid to the Town to be expended to pay interest on the Refunding Bonds. Such proceeds as are deposited in the escrow deposit fund to be created and established pursuant to the Escrow Contract, whether in the form of cash or investments, or both, inclusive of any interest earned from the investment thereof, shall be irrevocably committed and pledged to the payment of the principal of and interest on the Refunded Bonds in accordance with Section 90.10 of the Local Finance Law, and the holders, from time to time, of the Refunded Bonds shall have a lien upon such moneys held by the Escrow Holder. Such pledge and lien shall become valid and binding upon the issuance of the Refunding Bonds and the moneys and investments held by the Escrow Holder for the Refunded Bonds in the escrow deposit fund shall immediately be subject thereto without any further act. Such pledge and lien shall be valid and binding as against all parties having claims of any kind in tort, contract or otherwise against the Town irrespective of whether such parties have notice thereof. Section 8. Notwithstanding any other provision of this resolution, so long as any of the Refunding Bonds shall be outstanding, the Town shall not use, or permit the use of, any proceeds from the sale of the Refunding Bonds in any manner which would cause the Refunding Bonds to be an"arbitrage bond" as defined in Section 148 of the Internal Revenue Code of 1986, as amended, and, to the extent applicable, the Regulations promulgated by the United States Treasury Department thereunder. Section 9. In accordance with the provisions of Section 53.00 and of paragraph h of Section 90.10 of the Local Finance Law, in the event such bonds are refunded, the Town hereby 10 Adopted 6-10-2013 elects to call in and redeem each of the Refunded Bonds which the Supervisor shall determine to be refunded in accordance with the provisions of Section 4 hereof and with regard to which the right of early redemption exists. The sum to be paid therefor on such redemption date shall be the par value thereof, and the accrued interest to such redemption date. The Escrow Agent for the Refunding Bonds is hereby authorized and directed to cause notice of such call for redemption to be given in the name of the Town in the manner and within the times provided in the Refunded Bond Certificate. Such notice of redemption shall be in substantially the form attached to the Escrow Contract. Upon the issuance of the Refunding Bonds, the election to call in and redeem the callable Refunded Bonds and the direction to the Escrow Agent to cause notice thereof to be given as provided in this paragraph shall become irrevocable,provided that this paragraph may be amended from time to time as may be necessary in order to comply with the publication requirements of paragraph a of Section 53.00 of the Local Finance Law, or any successor law thereto. Section 10. The Refunding Bonds shall be sold at public competitive sale or at private sale to Roosevelt& Cross Inc. as shall be hereafter determined by the Supervisor(the "Underwriter") for purchase prices to be determined by the Supervisor,plus accrued interest from the date or dates of the Refunding Bonds to the date or dates of the delivery of and payment for the Refunding Bonds. Subject to the approval of the terms and conditions of such private sale by the State Comptroller as may be required by subdivision 2 of paragraph f of Section 90.10 of the Local Finance Law, the Supervisor, is hereby authorized to execute and deliver a purchase contract for the Refunding Bonds in the name and on behalf of the Town providing the terms and conditions for the sale and delivery of the Refunding Bonds to the Underwriter a purchasing underwriter if sold at private sale. After the Refunding Bonds have been duly executed, they shall be delivered by the Supervisor to the purchaser Underwriter in accordance with said purchase contract upon the receipt by the Town of said the purchase price, including accrued interest. Section 11. The Supervisor and all other officers, employees and agents of the Town are hereby authorized and directed for and on behalf of the Town to execute and deliver all certificates and other documents,perform all acts and do all things required or contemplated to be executed, performed or done by this resolution or any document or agreement approved hereby. Section 12. All other matters pertaining to the terms and issuance of the Refunding Bonds shall be determined by the Supervisor and all powers in connection thereof are hereby delegated to the Supervisor. The Supervisor shall be further authorized to issue said Refunding Bonds pursuant to Section 90.00 or Section 90.10 of the Local Finance Law as said officer shall determine necessary. Section 13. The validity of the Refunding Bonds may be contested only if- 1. Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or 2. The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, 11 Adopted 6-10-2013 and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3. Such obligations are authorized in violation of the provisions of the Constitution. Section 14. A summary of this resolution, which takes effect immediately, shall be published in the official newspapers of said Town, together with a notice of the Town Clerk in substantially the form provided in Section 8 1.00 of the Local Finance Law. The foregoing resolution was duly put to a vote which resulted as follows: Herb Engman, aye; Bill Goodman, aye; Rod Howe, aye; Tee-Ann Hunter, aye; Rich DePaolo, aye; and Eric Levine, aye; Absent: Pat Leary The resolution was thereupon declared duly adopted. EXHIBIT A $2,000,000 Public Improvement(Serial)Bonds,2004 Object(s)or Purpose(s) and Period(s) of Probable Usefulness Construction of the 2003 West Hill Water Tank Improvement(the"WHWT Project") ($650,000) and the Bostwick Road Water Tank and Transmission Line Improvement(the`BRWTT Project") ($1,350,000). Period of probable usefulness: 40 years pursuant to subdivision 1 of Section 11.00 of the Local Finance Law, computed from February 12,2004,the date of the first obligations issued for the WHWT Project and May 15,2004 for the BRWTT Project. Bond resolutions date: July 7, 2003. Construction of Coy Glen Water Improvement($560,500). Period of probable usefulness: 40 years pursuant to subdivision 1 of Section 11.00 of the Local Finance Law. Bond resolution date: September 8,2003. Not included in bond issue. EXHIBIT B PRELIMINARY REFUNDING FINANCIAL PLAN TOWN OF ITHACA, TOMPKINS COUNTY,NEW YORK (Full resolution with both exhibits and schedules are on file at Town Hall and available for review) Agenda Item 11 Discuss and consider approval of revisions to the Fair Employment Practices Policy Ms. Drake explained that this item and the next came from the Ethics Board's suggestions last year to incorporate nepotism and whistleblower protection into our policies. Both have gone through the Employee Relations Committee and the Personnel and Organization Committees. TB Resolution No. 2013- 072: Approval of Revisions to the Fair Employment Practices Policy Whereas,the Town Board adopted the current Fair Employment Practices Policy in November 2002 as part of the overall Personnel Manual revisions; and 12 Adopted 6-10-2013 Whereas, the revised policy has been reviewed and edited by the Personnel Committee due to concerns raised by the Ethics Board regarding Nepotism and Whistleblowing retaliation; and Whereas, the collective bargaining units have reviewed and agreed to the recommended changes; and Whereas, Southern Cayuga Lake Intermunicipal Water Commission has reviewed and approved the recommended changes; Now,therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approve the revised Fair Employment Practices Policy; and be it further Resolved, the Human Resources Manager is directed to update the policies in the Personnel Manual. Moved: Bill Goodman Seconded: Tee Ann Hunter Vote: Ayes—Goodman, Levine, Howe, Engman, DePaolo and Hunter Agenda Item 12 Discuss and consider approval of revisions to the Workplace Expectations Policy for elected and appointed Officials TB Resolution No. 2013 —073: Approval of Workplace Expectations Policy for Elected & Appointed Officials Whereas,the Town Board approved the Workplace Expectations Policy for employees in 2012 as part of the overall Personnel Manual revisions; and Whereas, due to concerns raised by the Ethics Board regarding Whistleblowing retaliation the Personnel & Organization Committee reviewed and revised the Workplace Expectations policy to be added to the Elected and Appointed Personnel Manual and to the Board Protocol and Procedures Manual; and Now, therefore,be it Resolved, the Town Board of the Town of Ithaca does hereby approve the Workplace Expectations policy for Elected and Appointed Officials; and be it further Resolved,the Human Resources Manager is directed to place the said policy in the Elected and Appointed Personnel Manual and as section 7.04 in the Board Protocol and Procedures Manual. Moved: Bill Goodman Seconded: Rod Howe 13 Adopted 6-10-2013 Vote: Ayes—Goodman, Levine, Howe, Engman, DePaolo and Hunter Agenda Item 13 Consider setting a public hearing regarding a local law amending the Town Code Chapter 234 entitled "Subdivision of Land" regarding cluster subdivisions Mr. Goodman explained that the review and subsequent revisions were prompted by a proposal that has come before the Planning Board and in researching the proposal, it was found that there are a lot of out-of-date references, terms and requirements in our current law regarding subdivisions. The Codes and Ordinances Committee decided to make the some of the simpler changes now and the larger changes that are needed will be addressed during the zoning changes associated with the Comprehensive Plan and the larger ones will be looked at during the rezoning from the comp plan. Mr. Tasman added that there are also some archaic requirements that might go against current State or Town law regarding definition of family and amending subdivision plats for solar panels etc. Mr. DePaolo asked about the section that does not allow more housing in a cluster than would normally be allowed and the elimination of the height restrictions. Ms. Brock responded that the number of housing allowed is controlled by Town law and the Committee looked very hard at that to see if there was a way around it and there is not. As for the height restrictions, those are referenced in another section which states they must conform to the zone in which the subdivision is located and provisions for cluster subdivisions will be in the zoning code itself instead of in the subdivision regulations. TB Resolution No. 2013-074: Setting a public hearing regarding a Local Law amending the Town of Ithaca Code, Chapter 234 entitled "Subdivision of Land," regarding Cluster Subdivisions Be It Resolved, that the Town Board of the Town of Ithaca will hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca,New York on the 10th day of June, 2013 at 5:30 p.m. for the purpose of considering a proposed local law amending the Town of Ithaca Code, Chapter 234, entitled"Subdivision of Land,"regarding Cluster Subdivisions. Resolved, that at such time and place all persons interested in the proposed local law may be heard concerning the same; and it is further Resolved, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal and to post a copy of same on the signboard of the Town of Ithaca. Moved: Bill Goodman Seconded: Rod Howe Vote: Ayes—Goodman, Levine, Howe, Engman, DePaolo and Hunter Agenda Item 14 Consider setting a public hearing regarding a noise permit for Calvary Chapel of Ithaca outdoor meeting and social at Tareyton Park 14 Adopted 6-10-2013 The Board had a number of questions on the event and Ms. Terwilliger noted that she discussed notification and ways to mitigate sound with the applicant and he will have answers for those at the public hearing. Mr. Bates and Mr. Weber added that they are working with the applicant to address parking issues and whether having religious uses or events in medium density residential is permitted without a special use variance. TB Resolution No. 2013 —075: Set a public hearing regarding a Noise Permit application for Calvary Chapel of Ithaca Whereas, a noise permit application has been received by the Calvary Chapel of Ithaca for an outdoor service and fellowship each Sunday in July at the Tareyton Park in the Town of Ithaca Now Therefore Be It Resolved, that the Town Board will hold a public hearing at its meeting on June 10, 2013 to hear comments from the public regarding the events beginning at 5:30 pm. Moved: Rich DePaolo Seconded: Rod Howe Vote: Ayes—Goodman, Levine, Howe, Engman, DePaolo and Hunter Agenda Item 15 Consider a resolution urging New York State to declare invalid the revised draft SGEIS for High Volume Horizontal Hydraulic Fracturing Mr. Engman explained that it has come out that some of the consultants that contributed to the SGEIS for hydrofracking have been or were lobbyists for the gas industry. There was some discussion on strengthening the language and Mr. Engman noted that the involvement of the different entities were at various levels; from membership to consulting. The County spelt out the connection a bit more in their support for a moratorium and with no specific suggestion for different verbiage, the resolution was voted on as presented. TB Resolution No. 2013 - 076: Urging New York State to Declare Invalid the RDSGEIS for High Volume Horizontal Hydraulic Fracturing Whereas the Town of Ithaca has participated faithfully in the process of developing the New York State Generic Environmental Impact Statement on high volume horizontal hydraulic fracturing and Whereas the Town of Ithaca has closely studied the issue of high volume horizontal hydraulic fracturing and has determined that natural gas drilling is not in the best interest of the Town and 15 Adopted 6-10-2013 Whereas nonetheless gas drilling in other municipalities may well have a detrimental effect on the Town of Ithaca and Whereas it has been learned recently that three firms—Ecology and Environment Inc., Alpha Geoscience, and URS Corporation- hired by New York State to work on the Revised Draft Supplemental Generic Environmental Impact Statement were closely involved with the Independent Oil and Gas Association of New York(IOGA), a lobbying and advocacy organization for the oil and gas industry and Whereas such involvement with a lobbying and advocacy organization raises serious questions about the three firms' ability to maintain an objective viewpoint on an issue with such an important impact on the residents of New York State and Whereas the content of the Revised Draft Supplemental Generic Environmental Impact Statement is therefore called into question Now therefore be it Resolved the Town of Ithaca calls upon the Department of Environmental Conservation and the Governor to declare invalid the Revised Draft Supplemental Generic Environmental Impact Statement and Resolved that this resolution be sent to Commissioner Joseph Martens of the Department of Environmental Conservation, Governor Andrew Cuomo, Assemblywoman Barbara Lifton and Senator Thomas O'Mara. Moved: Herb Engman Seconded: Tee Ann Hunter Vote: Ayes—Engman, Hunter, DePaolo, Levine, Howe and Goodman Agenda Item 16 Consider increasing the Town's contribution for the Gateway Trail Mr. Engman noted that there was a memo from Mr. Smith explaining that this has been a long time grant and prices have gone up. Some discussion followed and Mr. Engman noted that Mr. Smith was able to get the City to evaluate the overpass and they have also applied for a grant to take the Black Diamond Trail down to Buttermilk Falls and that is a significant contribution. Mr. Weber noted that this project is from the bridge to Stone Quarry Road which is almost all in the Town. Mr. Engman added that there has been some surveying done on the Emerson property and things are moving ahead and this will be a great project when it is done. TB Resolution No. 2013-077: Authorizing an increase in the funding for design work for the Gateway Trail proiect. 16 Adopted 6-10-2013 Whereas, in May 2007 the Ithaca Town Board authorized the Town of Ithaca to pay in the first instance 100% of the federal and non-federal shares of the cost of the design work for the Gateway Trail project, and made $84,000.00 available to cover the cost of the design work (TB Resolution No. 2007-080); and Whereas, following the NYSDOT's "Procedures for Locally Administered Federal Aid Project"manual, the Town has selected a design consultant to perform the design work for this project, with an estimated total cost that exceeds the above total; and Whereas, the Town of Ithaca desires to continue to advance this project by increasing the non-federal share of the costs of the design phase; Now therefore be it Resolved, that the Town Board thereby authorizes the Town of Ithaca to increase the funding for the design portion of the Gateway Trail project by $4,000.00 ($88,000.00 total design cost); and it is further Resolved, that the additional $4,000.00 is hereby appropriated from A7110.526 (Gateway Trail) and made available to cover the costs of participation in the design phase for the project. Moved: Rod Howe Seconded: Bill Goodman Vote: Ayes—Goodman, Levine, Howe, Engman, DePaolo and Hunter Agenda Item 17 Consider acceptance of the Final Scoping Document for the Comprehensive Plan Generic Environmental Impact Statement TB Resolution No. 2013-078: Acceptance of Final Scoping Document for Draft Comprehensive Plan Whereas, at a meeting held on January 28, 2013 the Town of Ithaca Comprehensive Plan Committee recommended to the Town Board the Draft Comprehensive Plan, dated December 5, 2012, which would replace the 1993 Comprehensive Plan; and Whereas, the Town Board, acting as lead agency at its meeting on February 25, 2013, determined that the adoption of the Town of Ithaca Comprehensive Plan may have a significant impact on the environment, in accordance with the New York State Environmental Quality Review Act, and authorized the preparation of a draft Generic Environmental Impact Statement; and Whereas, at a meeting held on March 11, 2013, the Town Board reviewed a preliminary draft Scoping Document that was prepared by staff and requested that staff make several modifications and revise the preliminary draft for consideration at the March 25, 2013 Town Board meeting; and 17 Adopted 6-10-2013 Whereas, at its meeting on March 25, 2013, the Town Board determined that the Draft Scoping Document for the Town of Ithaca Comprehensive Plan, dated March 19, 2013, was adequate to proceed with the public scoping process; and Whereas, at its meeting on April 22, 2013, the Town Board accepted public comment on the March 19, 2013 Draft Scoping Document, after distributing it to potentially interested agencies and to the public; Now, Therefore, Be It: Resolved, that the Town Board hereby accepts the above-referenced Draft Scoping Document, dated March 19, 2013, as the Final Scoping Document, and determines that said document is adequate to define the scope and content of the draft Generic Environmental Impact Statement for the Draft Comprehensive Plan. Moved: Rod Howe Seconded: Bill Goodman Vote: Ayes—Goodman, Levine, Howe, Engman, DePaolo and Hunter Added Agenda Item Consider Approval of Contract with Municity Mr. Engman explained that this had been approved a few months ago but there have been substantive changes negotiated by Ms. Brock to our benefit. Ms. Brock noted some of the changes which were mostly in the Terms and Conditions; the underlying terms of what we are paying didn't change. TB Resolution 2013- 079: Authorization for the Town Supervisor to Sign Revised Contract with General Code's MunicityTM Integrated Parcel Management Software Whereas the Town Board authorized the Supervisor to enter into a contract with MunicityTM Integrated Parcel Management Software at it March 11, 2013 meeting and Whereas the Attorney for the Town has negotiated substantive changes to the contract submitted in March Now therefore be it Resolved that the Town Board hereby approves and authorizes the Town Supervisor to sign on behalf of the Town to enter into the revised contract, approved by the Attorney for the Town, with General Code for their MunicityTM Integrated Parcel Management Software for the application and support to be installed in 2013 and not to exceed the budgeted amount of $55,000 for the initial setup and implementation. Moved: Bill Goodman Seconded: Eric Levine Vote: ayes: Goodman, Levine, Howe, Engman, DePaolo and Hunter 18 Adopted 6-10-2013 Agenda Item 18 Consider Consent Agenda Items TB Resolution No. 2013 - 080: Adopt Consent Agenda Be It Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Minutes of April 22, 2013 —Pulled b. Town of Ithaca Abstract c. Bolton Point Abstract d. Approval of Engineering Intern Appointment— Saari e. Approval of Planning Intern Appointment— Serling f. Appointment of Planning Board member—Wedemeyer g. Approval and authorization for Federal Work Study Agreements Moved: Bill Goodman Seconded: Eric Levine Vote: ayes: Goodman, Levine, Howe, Engman, DePaolo and Hunter TB Resolution No. 2013-080b: Town of Ithaca Abstract Whereas, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 3655 - 3715 General Fund Town wide 90,125.43 General Fund Part Town 33,498.85 Highway Fund Part Town 66,578.09 Water Fund 45,763.09 Sewer Fund 17,183.06 Fire Protection Fund 309,311.00 Forest Home Lighting District 201.90 Glenside Lighting District 61.40 Renwick Heights Lighting District 85.88 Eastwood Commons Lighting District 178.30 Clover Lane Lighting District 21.47 Winner's Circle Lighting District 63.82 Burlei h Drive Lighting District 73.40 West Haven Road Lighting District 236.38 Coddin ton Road Lighting District 140.08 19 Adopted 6-10-2013 Trust and Agency 9,000.00 Debt Service 450.00 TOTAL 572,972.15 TB Resolution No. 2013-080c: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 1663-1732 Check Numbers: 14542-14611 Burdick Hill Tanks Project $ 1,739.42 N. Trip Rd T-main Project $ 0 Operating Fund $ 82,966.32 TOTAL $ 84,705.74 Less Prepaid $ 39,350.61 TOTAL $ 45,355.13 TB Resolution No. 2013-080d: Appointment of Engineering Project Assistant — Saari Whereas,there is a vacancy in the position of temporary Project Assistant in the Engineering Division of the Public Works Department, which is an internship opportunity not to exceed six months working on a specific project, and Whereas, Engineering has traditionally hired temporary interns during the summer to provide them with valuable work experience while the Town in turn receives valuable technical support such as surveying, watershed mapping and data collection for projects, and Whereas, the Director of Public Works has determined that Alec Saari, TC3 student and prior seasonal employee,possesses the necessary knowledge and skills to satisfactorily perform the duties of Engineering Project Assistant and recommends for his appointment; Now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approve the appointment of Alec Saari as Project Assistant for Engineering, effective May 20, 2013 through August 21, 20 Adopted 6-10-2013 2013 as a temporary summer position not to exceed 35 hours per week, at the hourly wage of $11.65, from account number A1440.110, no benefits apply. TB Resolution No. 2013-080e: Appointment of Planning Intern—Sperling Whereas, the Director of Planning has recognized the need for additional staff support for the Planning Department during the summer months and has specific projects that would be appropriate for the involvement of a Planning Intern; and Whereas, the Planning Department has budgeted funds to cover the cost of having planning interns and has traditionally hired temporary interns to provide them with valuable work experience while the Town of Ithaca has received valuable technical support from the interns; and Whereas, Elliot Sperling will be completing a Bachelor's Degree in City and Regional Planning at Cornell University in May 2014 and desires to expand his experience as a Planning Intern, and has been assessed as possessing the qualifications necessary for appointment to this temporary intern position; Now, therefore,be it Resolved, that the Town Board of the Town of Ithaca hereby approves the Director of Planning's appointment of Elliot Sperling as a temporary full-time Planning Intern, beginning on June 3, 2013, at an hourly rate of $11.65 based on a maximum of 37 1/2 hours a week to be charged to Account#B8020.110. Benefits are limited to the temporary status of this position. TB Resolution No. 2013-080f. Appointment of Planning Board Member Whereas, there is a vacant Planning Board member position due to the resignation of Diane Conneman; and WHEREAS, an interview committee met with an individual interested in the vacant position and they recommend Paula Wedemeyer for the vacant position; Now therefore be it Resolved, that the governing Board of the Town of Ithaca hereby appoints Paula Wedemeyer of 1458 Trumansburg Road, as a member to the Planning Board for a term position beginning May 13, 2013 and ending December 31, 2019. TB Resolution No. 2013- 0802— Approval of Federal Work Study Agreements Whereas, the Town has budgeted the necessary funds to cover the cost of participating in the Cornell University and Ithaca College Federal Work Study Program to provide student 21 Adopted 6-10-2013 interns with a valuable work experience while providing the Town of Ithaca with valuable technical support; and Whereas, Cornell University covers 75% of the hourly wages and 100% of the employment expenses of this program and the Town would be responsible for the other 25% of the hourly wages plus 10.25% for non-registered students employed for the summer; and Whereas, Ithaca College covers 100% of the hourly wages and 100% of the employment expenses of this program; and Now, therefore, be it Resolved,the Town Board of the Town of Ithaca does hereby approve the participation in the Cornell University and Ithaca College Federal Work Study Programs for the school year of July 1, 2013 through June 30, 2014; and be it further Resolved, the Town Board of the Town of Ithaca does hereby authorize and direct the Town Supervisor to sign any necessary Agreements or Participation forms; and be it further Resolved, the cost of participating in the said program for the year 2014 shall be reviewed and approved during the budget process. Pulled Item—Approval of Town Board Minutes Ms. Hunter would like to ask for more detail on the discussions around the Comprehensive Plan and possibly verbatim of the people who address the Board. She wanted a record of the agreed upon changes that come about. Ms. Terwilliger responded that at this particular meeting the changes were so editorial in nature that she had started to list them and they seemed inconsequential and she thought those would be tracked by Planning. She suggested that she listen to the tape again and revisit the suggestion at the next meeting. Review of Correspondence Mr. Engman drew the boards attention to the invasive species report by the Conservation Board and their request and recommendation for changes and/or new laws or policies. We need to think about a mechanism for addressing their request. Continue review of draft Comprehensive Plan Transportationgage 31 Introduction—2° paragraph: references the "huge amount" of commuter traffic that originates outside the Town and travels through the Town and he wondered if that needed to be sourced or could be attributed to something other than somebody's statement. Mr. Engman suggested removing "huge" and injecting the number that the County uses which is 14,000 in-communters per day. Agreed. Paragraph 3 —Mr. Howe: Add a reference to collaboration with others for developing multi- modal transportation. Agreed. The Town in collaboration with other municipalities and agencies. 22 Adopted 6-10-2013 Paragraph 4—Mr. DePaolo: "the town must encourage development where it is needed, not just where it is cheap to build." He wondered if we have established where it is needed at this point as opposed to where it is possible, based upon where land is available. Does the document go on to predict or conclude that development is needed in certain areas as opposed to others? Mr. Engman responded that he felt one of our basic premises was that any growth areas should be close to places of employment, so that is probably where there is a need in addition to where the land is cheap, and we didn't want to just leave it to where it is cheap. Mr. DePaolo suggested changing it to "where it is needed, based upon proximity to employment centers, services and existing infrastructure." Mr. Howe would also like the word"cheap"to inexpensive as well. Agreed. Ms. Hunter asked if SOV could be spelt out. Mr. Tasman felt that acronyms are used throughout, and where would we draw the line? Ms. Hunter acquiesced. TRl H Mr. Goodman questioned whether it is appropriate for us to talk about improving frequency to rural areas of the County that are outside the Town since this is supposed to be our Plan. Ms. Hunter thought it was one of our reasons for guiding development to the outskirts of the Town and we would not be overstepping our boundaries to encourage TCAT to better serve rural areas whose traffic impacts our Town. Mr. Howe thought H should be added to G and the line about TCAT a new H. Agreed. TR 1 F Mr. DePaolo questioned if Park and Rides are effective close in and should we push that and are we talking about existing park and rides or making new ones? Ms. Brock stated that a lot of people use existing lots at Town Halls such as Caroline and Lansing for Cornell because of the cost and they are relatively close. Discussion followed and the Board felt the idea of park and rides is worth leaving the statement in. TR 2 A Mr. DePaolo suggested adding language such as "work with NYS and Tompkins County to apply context sensitive design solutions when designing roadways."You don't have to abide by the Highway Design Manual to the letter; you can deviate to help neighborhoods to keep a roadway a certain width or certain geometry and we should be advocating for that as a way of preserving neighborhood character. Ms. Tasman suggested it be a separate item. Mr. Goodman talked about how sometimes our road design gets dictated by our fire department and what they say they need for their fire trucks and maybe we should add Fire Departments and Mr. Tasman thought there were sometimes conflicts with Public Works Department also and we could change the sentence to include both those entities. Mr. Weber said that was up to the Board and to keep in mind the level of service residents expect and smaller/narrower/winding roads take different equipment and additional staff or delays in that service. Board agreed to add the entities. TR 3 D—Ms. Brock wanted to add"where legally permitted" after"compatible with"because Vehicle and Traffic Law may preempt us from changes we might want. TR 4 B Mr. Goodman asked about planned right-of-ways and whether we are specifically looking at the Bundy Road connector or others? Mr. Tasman responded that it referred to that as 23 Adopted 6-10-2013 well as other major streets where we would like to see trails etc. and Dan said that would be the town map and the major connecting streets TR 4 F Ms. Hunter asked about approval of highway expenditures and flexibility and whether we are legally allowed to give him that flexibility. Ms. Brock stated that that is done through the agreement with the Highway Superintendent each year and Mr. Weber added that this is usually discussed during the budget process. Ms. Brock asked why the statement was in there and Mr. Engman responded that the Committee seemed to be referring to the schedule of the projects, not the funding. Ms. Brock suggested referencing the agreement so the concept that there is an agreement on file is there along with the Town's idea that there should be some flexibility to do the micro-management of the projects. TR 4 E Ms. Brock asked that the word"highway"be taken out of the title of the map. TR7 B Mr. DePaolo would like to delete "the negative effects of from Work to reduce the negative effects of overdependence on motor vehicles, because he doesn't know of any positive effects and it is redundant. Discussion followed and the entire sentence would need to be reworded to make that deletion and the Committee was focusing on the negative effects. Board agreed to leave it in. Municipal Services and Infrastructure Introduction Mr. DePaolo 2nd Paragraph He talked about the reference to "ill effects of suburban development" and he is not sure that all suburban development is synonymous with ill effects so he would like to delete "suburban". We don't have to demonize suburban development all the time, there are some aspects of it that are fine. The rest of the sentence spells out the sprawl part of the type of development and the word suburban isn't needed. Board agreed. Goals and Recommendations MS 1 E—Ms. Brock would like "and the Town of Dryden" added after`°'City of Ithaca" and the official title is spelt Wastewater as one word and Facility not System. MS 2 B—Mr. DePaolo asked about the "ensure adequate capacity and quantities" in that what happens if we determine there isn't adequate capacity or quantity? Do we then create more capacity to allow for more quantity? What are we trying to accomplish with this statement? Are we trying to service existing areas or are we trying to make sure any and all future development is accommodated with ever increasing water and sewage? Mr. Engman responded that his recollection was that we want to know if we have any capacity left in our sewage system and if not, that would be the decision that would have to be made; you don't do any more additions or you decide to increase the capacity. He thought this might have been linked to our collaborative agreements with the City and the Town of Lansing. Mr. DePaolo suggested replacing the word "ensure adequate"to "determine" so it reads "determine capacities and quantities." Board agreed. 24 Adopted 6-10-2013 Mr. DePaolo thought this goes to the discussions we have had at the Public Works Committee and we should keep these goals in mind during those discussions. MS 4 C Mr. DePaolo asked about the term landowners and how that could be done? Regulation? Education? Discussion followed and we do have stormwater Operation and Maintenance Agreements on some projects that require them to maintain stormwater mitigations and those are put in place through Planning Board requirements and will apply to some things. Mr. Goodman wanted to add green options because there are a lot of retention ponds popping up and there are other options out there. Mr. Tasman responded that that is already in the Plan in other sections. Mr. DePaolo suggested adding "and the full range of green stormwater management options available, taking into consideration site specific conditions." Agreed. MS 4 F - Ms. Brock requested that the example be deleted because she couldn't think of an example where an individual would be responsible for a whole development. There may be a Homeowners Association but to have an individual responsible is not practicable. Board agreed. MS 4 0 - Ms. Brock thought the way it is worded is incorrect and may not be legal. Focuses on funding but she was not aware of a way to do this... Delete "collecting dedicated through to the end of the sentence so the sentence ends at "developments." Board agreed. Community Services Introduction Paragraph 3 - Mr. DePaolo proposed replacing "and a large public school system" by adding "and a variety of alternative educational options" and delete "from these institutions." To read "the Town is fortunate to be home to a University, a College, a large public school system and a variety of alternative educational options and is committed to engaging students in civic life." Mr. Howe asked what the last sentence saying student engagement in "operations" and Mr. Engman responded that that referred to student interns. CS ID - Mr. Goodman had a question about the reference to The Intermunicipal Sustainability Collaboration group. Mr. Tasman will check with Nick Goldsmith. CS 4 B Ms. Brock was not sure if the diversion discussed was legal and she could research it, but she was not sure. Mr. Tasman thought there were other states and municipalities doing it, but NY might be behind in that area; basically mandatory recycling at work sites. Change for now to "explore the option of because the idea is good, we just aren't sure we can. Economic Development Ms. Brock had a number of comments for the introduction. She was not sure it is appropriate to focus on local businesses rather than the land use. Case law states that we must consider the use not the owner. Mr. Tasman countered that this is to promote local businesses and to keep the money inside the community so we want to encourage them and this does not say we will favor 25 Adopted 6-10-2013 them just encourage them. Mr. Engman added that seminars he has been to seem to be heavy in the support of local businesses and he agreed that we are saying we encourage local not that we prohibiting any other type. Ms. Brock asked how, for example, ED 1 F would be done without trying to keep out people who are not local. Mr. Tasman had a number of suggested ways to encourage local businesses which Ms. Brock and Mr. DePaolo agreed with but did not think the word "local" was needed. Discussion followed. Mixed neighborhoods and in-home businesses allowed through zoning changes will encourage local businesses. Mr. Tasman felt that nothing in the Plan or proposed policies bans national or large chains or a violation of the International Commerce Law. The word "local" was removed. Mr. DePaolo suggested removing the words "their own" at the end of paragraph one as well as removing the parenthetical at the end of paragraph 5. Discussion followed. The first two were approved and the parenthesis were removed with the words standing on there own. Mr. Howe - Support agricultural economic development including a strong agri-tourism and replacing "rural sector" with "community character". Agreed. ED 1 D Mr. DePaolo wanted the words "through resolutions and other means" removed because it put actions on the support and the statement is stronger by itself without quantitative. ED 1 J Mr. DePaolo thought it was redundant and also asked where we add how to get our tax exempt entities to help. Mr. Engman asked that the idea of PILOTs and how to get them to help on our "parking lot" of issues to discuss. ED 1 G Ms. Brock suggested the word "bidding" be removed and add "when legal and practicable" after "when." Review of Correspondence Mr. Engman and Mr. DePaolo updated the Board on the Time Warner Cable meetings and Mr. Engman asked if we should become Municipal members of the Park and Trails because they may be able to offer technical help and the cost is nominal. The Board agreed. Meeting wa^adjoumed at 8:18 p.m. Submitt Paulette Terwilliger, Town Clerk 26 Adopted 6-10-2013 Board of Fire Commissioners Report to Ithaca Town Board May 13, 2013 The following is a summary of the Board of Fire Commissioners quarterly report to the Ithaca Town Board for the 1st quarter of 2013 including the year to date call activity summary: Included with this report are: • The department call activity reports for January I- March 31, 2013. (this will also posted on city Website ). The number of incidents for the first quarter of 2013 was 1,177. (compared to 1,059 in 2012, 1,177 in 20II, and 994 in 2010). • The Fire Chiefs Report given at the April 9, 2013 BFC meeting, including the Fire Marshal's Report & Fire Prevention Bureau activity. • The IFD Financial Activity Report for March 2013. Fire Department Operational Staffing (March 2013), • As of the Chief's report on April 9'^, there were 64 Uniform Personnel in the department including the Deputy chief's position which is being filled on a part-time per diem basis. In addition to this there is 1 Administrative Coordinator's position in the department. Volunteer Organization - There are currently 15 active volunteers with the department, the majority of these are Fire Police. The Board, the members of Company 9, and the Chief are continuing to review requirements for volunteers and anticipate actively recruiting more volunteers later this year. Board Agendas & Minutes Agendas and Minutes for BFC meetings can be found at the following site: http://www.egovlink.com/ithaca/docs/menu/home.asp?path=/pubUc documents300/ithaca/publis hed documents/Agendas Items in progress; 1 Charter Review- the BFC continues to review and di.scuss changes in the charter relating to the role and responsibilities of the Board of Fire Commissioners. 2 Resource recovery —the Board will be reviewing the status of a draft recommendation sent for review to the City Attorney. 3 County Fire-Disaster - EMS Advisory Board- no new action on this issue. 4 Training Center Facility Project - this is still under consideration, no construction has been authorized due to the training site being located on land designated as City Park land. 5 Town Ad Hoc Fire Service Committee and Town concerns about the cost of Fire Service to the Town. The Board of Fire Commissioners is concerned about the organizational impact and impact on the Community served by the Ithaca Fire Department. Any BFC Report to Town of Ithaca Board 13-May-2013 decision to cancel the current arrangement requires notification by the end of the current calendar year, 6 Solar Panels and Roofing project at Central Fire Station. 7 Current review of Fire Inspection process by Common Council. 8 Modification of City Budget process designed to provide a better understanding of City Departmental operations and financial needs by members of the Common Council. Respectfully Submitted, Bill Gilligan Chair, Board of Fire Commissioners Page 2 CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM To: Board of Fire Commissioners From: Tom Parsons, Fire Chief Date: April 9'^ 2013 Re: Fire Chiefs Monthly Report to the Board of Fire Commissioners ADMINISTRATIVE DIVISION Administration 1) Career Personnel Report /^ PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief (per diem) 5 Assistant Chiefs 9 Lieutenants 48 Fire Fighters 64 Uniform Personnel 1 Administrative Coordinator Total employees as of March 31st, 2013 - 65 a) Hiring/Recruitment Committee • No Report b) Retirements: • No Report c) Promotions: • No Report e) Vacancies: • None 2) Budget Status Page 2 of 5 - Fire Chiefs Monthly Report April 9th, 2013 a) 2013 Budget; Attached to the Board Report is an update on the department budget for the first three months of the year. b) Capital Budget - A Capital Project for the Central Station HVAC System has gone out to bid. The roof replacement project for Central Station is expected to go out bid within the month 3) County Communications and 911 Program: a) No Report. 4) Grants and Donations a) On March 2013, IFD submitted a grant application to the NYS Department of Homeland Security and Emergency Services for water rescue equipment and training. The grant awards should be announced by July. 5) Resource Recovery Legislation No Report 6) City Charter Update No Report Operations 1) Mutual Aid Calls: Quarterly Report 2) Selected Calls No Report 3) Support No Report Page 3 of 5 - Fire Chiefs Monthly Report April 9th, 2013 LIFE SAFETY DIVISION Fire Prevention Bureau 1) Code Enforcement Division: The following is a list of March activities - Complaints Received: 16 Referred to Town of Ithaca 3 Referred to City Building Department 10 Inspections: 210 City Fire Safety & Property Maintenance 95 Town Fire Safety & Property Maintenance 20 City - Sprinkler Inspections 4 City - Fire Alarm Inspections 4 City - Alternative Fire System Inspection 1 City - Standpipe Flow Test 1 Notices: 30 Inspection Past Due 24 Permits Expired I Permits or Certificates: 30 Operating Permit - Assembly Occupancy 27 Operating Permit - Hazardous Occupancy 0 Operating Permit - Lumber Yard 0 Operating Permit - Elevator 37 Certificate of Compliance - Occupancy 20 Certificate of Compliance - Fire Alarm 4 Certificate of Compliance - Fire Sprinkler I Certificate of Compliance - Alternative Suppression 1 2) Fire Investigation Unit: There was one fire investigation performed in March: Car Fire at 737 Willow Ave in the City of Ithaca. The cause was accidental and it was attributed to an electrical malfunction. 3) Public Education and Special Events: Public Education Events: 2 Fire Drills Witnessed: 0 Child Safety Seat Inspections: 2 4) Town of Ithaca: Page 4 of 5 - Fire Chiefs Monthly Report April 9th, 2013 The fire inspection work we've been doing for the Town of Ithaca continues to move along well. Lt Haines-Sharp has been meeting weekly with the Town's Director of Code Enforcement Bruce Bates. The Fire Prevention Bureau members are finishing up inspections on buildings at both Ithaca College and Cornell University Campuses within the Town of Ithaca. 5) City of Ithaca: Reconstruction work will begin on the Ithaca Commons in about one to two week. This will affect our access to buildings on the Commons. Accommodations are being made to minimize the obstructions and to keep the fire lanes open. The reconstruction work will take about 2 years, but efforts will be made to complete the work sooner. OPERATIONS DIVISION Response 1) Quarter Response Statistics are included with my report. Januarv f through March 3 f 2013 Responses City of Ithaca: 848 Incidents (72.05%) Fires: 13 Overpressure/Rupture 1 EMS/Rescue: 357 Hazardous Conditions: 46 Service Calls: 54 Good Intent: 114 Alarms/No Fires: 263 319 Incidents (27.10%) Fires: 5 Overpressure/Rupture 0 EMS/Rescue: 174 Hazardous Conditions: 14 Service Calls: 14 Good Intent: 37 Alarms/No Fires: 75 10 Incidents (.85%) Fires: 3 EMS/Rescue: 3 Hazardous Conditions: 1 Service Calls: 0 Good Intent: 3 Town of Ithaca: Mutual Aid: Total:177 Incidents (100%) Page 5 of 5 - Fire Chiefs Monthly Report April 9th, 2013 2) Emergency Management: Last week I met with members from the Tompkins County Health Department, Department of Emergency Response, and Department of Social Services to discuss ways that Tompkins County can develop and improve the effectiveness of the County's Emergency Operations Center. One of the important goals is to have City Staff and Officials join forces with Tompkins County Staff and Officials with the operation and staffing of the County's Emergency Operations Center. Support 1) Training Center Quarterly Report 2) Apparatus and Facilities Ladder Truck 933: Our 1998 LTl Ladder Tower has been out of service since late November of 2012 with a broken cradle support. The truck was returning from being repaired at a Service Repair Facility in Pennsylvania when it broke down near Wilkes Barre, Pennsylvania. A major component of the drive train failed. Parts are on order and we expect it to be repaired by the end of April. New Ladder Truck: Pierce Manufacturing Inc. has notified us that they have begun construction of our new ladder truck. The anticipated delivery date is in June. Municipal Fire Alarm Equipment was put up for sale, and a high bid of $10,200 was accepted from Miller Fire Equipment from Dundee N.Y. Training Quarterly Report — Assistant Chief Sheldon will be emailing the Board with his report. He is off this week on vacation. Volunteer Recruitment and Retention 1) Summaries of Service Hours: Quarterly Report 2) There are currently 15 Active Volunteer Firefighters and Fire Police 3) Requests from Company Members to become active: No Requests Received 4) We have had an inquiry from another member of the community to join as a volunteer fire fighter. An application has been provided, but it has not been returned as of yet. )12013 REVENUE SUMMARY BY ACCOUNTMarch 2013Revised' REVENUEYTD REVENUEPCICollected; Remaining^ REVENUEAverageMthlyProjectedFire Code Inspectionj^4.971$5,492" 2To% "1^.4791;$1.831 "J2[,968 ' 7Home & Comm Services|2J89I•$2006%T$2ob+jb_" ~Public Sofety Services2260•HOOO* n - "0%:$4ibb'$0"^$0Fire Protective Services2262'$3,130,0000%; $3.139.000■$o$0Rental of Reel Propertyi24IO$10,900$6006% 'l$ioboo= $200"■$2,400Rental of Equipment24MJO ^0%$0 ^$0 "jb"Public Safety Permits;2550'•^700$1,34114% ~J8.359$447$5,364 7Fines & Forfeited Bail2610i$i,5oo0%"$1,500$0$0Minor Sales2651jjbd "0%i$100|$oJoSale of Equipmenti2^j$o0% 7..$0;$b^i$o 7Insurance Recoveries26800%.$10.000|$0.!$0Other Compensation for Loss*2690 "*$50.. —OTo'$50•$o'$0Refund Prior Year Expense2701$200"0%$200$0JoGifts & Donations2705^$746,505,0%,$746,505■$0$0Unclassified Revenue2770;$600q%~1■$0 "j$0 _Home & Community Service3989$0-0%$0$0$0$3,968,726$7,4330.2%$3,961,293$2,478$29,732 o >O 2.— • ro — I --8 i 8 ! 8 .— n o>-U) Q%o o — o — I o lo i — — ^ Cn CD — Lj Vi • o — i ^ ; K> — i ^ •; 8 OJ ■nSOH &•toP OS K> . — — S K> { O iTfl iSJj IS 5« ; S9 . s«s9 03 39 i 3« - •;« S i?S .52 ifi ip^ ; vj ' O) N 1 P" s ;2— . o* S CJ o —S :S £? K ■ r* N Is a Budget Account NumbefS Admlnlstiatton & Planning 12050 Fire Prevention Bureau 12100 Safety Section 12150 Response Section y, 12200 ^ Support Section 12250 Ennergency Management 12300 Training Bureau 12350 Expended Percent Remoliilng Balance r^ ID C a IQ CD t-t "D —f o (Q —5 Ci) > o o o c CD CJ DJ 3 O CD cn IS3 O (M )Count of Incidents by Alarm HourAlarm Date Between {01/01/2013} And {03/31/2013}Ayy11 12Aim Hour 700600500SunIncident Responses by Day of WeekAlarm Date Between {03/31/2012} And {01/01/2013}MonTueWedDay of Week NameThu)) Action taken, OtherAssist physically disabled -Assistance, OtherCancelled en roiiaEmergency medical services, OtherEstabfish safe areaEvacuate areaExtinguishment by fire service personnelExtricate, disentangleFire control or extinguishment, otherForcible entryHazardous condition. OtherHazardous materials leak control 8 containmentHazlutat detection, monitoring, sampling, 8 analysisIncident commandInformation, inve^gation & enforcement. OtherInvestigateinvestigate Alarm ConditionInvestigate EMS, Released by Bangs EMSinvestigate EMS, Released by CU EMSInvestigate EMS, Released by Other EMS Agencyinvestigate lire out on arrivalInvestigate, Hazardous ConditionProvide advanced li^ support (ALS)Provide basic life support (BLS)Provide equipmentProvide first aid 8 check for InjuriesProvide manpovierRemove hazardRemove vieterRescue, remove from harmRestore fire alarm systemShut dovin systemStandbySystems and services. OtherVentilate Incident Type Summary (Modified)Alarm Date Between {01/01/2013} And {03/31/2013}Fire 2%.Good Intent Cad 13%False Alarm & False Call 29%Hazardous Condition (No Fire) 5%Overpressure Rupture. Explosion, Overfieat(no fire) 0.0%Service Call 6%Rescue & Emergency Medical Service Incident 45%I False Alarm & False Cad□ FireGood Intent Cad ■ Overpressure Rupfirre. Explosion, Overtfeat(no fire)Hazardous Condition (No Fire) Q Rescue 4 Emergency Medical Service IncidentService Cal) )IFD Inckients by Dispatch CodeAlarm Date Between {01/01/2013} And {03/31/2013}Fire AlarmOutside FireHazardous MaterialsRefuse FireService CallStructure FireVehicle FreAtxtomina! PainAllergic ReactionAssaultBreathing ProblemBumsCardiac ArrestChest PainChokingCarbon Monoxide PoisoningConvulsions or SlezuresDiabetic ProblemEntrapmentFan or TripHeadacheHeart ProblemBleeding or HemorrhageMedical EmergencyOverdose, PotsioningPersonal injury AccidentPregnancyMental Health DlnessIllness, Sick PersonStabbingStroke or CVATraumatic InjuryUnranciousUnknown MedicalUnknown Problem100150200250300350•400 Ithaca Fire Department IFD Mutual Aid Responses by Department (Summary) Alarm Date Between {01/01/2013} And {03/31/2013} Type of Aid Count 55001 Brooktondale Fire Department Mutual aid given 2 55002 Cayuga Heights Fire Department Mutual aid received 1 Mutual aid given 1 55005 Dryden Fire Department Mutual aid received 1 Automatic aid received 2 55006 Enfield Fire Department Mutual aid received 1 1 55011 Lansing Fire Department Mutual aid given 1 1 55013 Newfield Fire Department Mutual aid received 1 Automatic aid given 2 55018 Trumansburg Fire Department Mutual aid given 2 Automatic aid given 1 55019 Varna Fire Department Mutual aid given 1 1 04/09/2013 14:40 Page Ithaca FD IFD False Alarm Cause Report Alarm Date Between {01/01/2013}And {03/31/2013} False Alarm Cause Total Percent of All: Detection Device, Cleaning 2 0.5 % Detection Device, Damage 6 1.7 % Detection Device, Dust 35 10.3 % Detection Device, Extinguisher 2 0.5 % Detection Device, Malfunction 32 9.4 % Detection Device, Painting 1 0.3% Detection Device, Water 2 0.5 % Duct Detector, Dust 2 0.5 % Fog-Smoke Machine 1 0.3 % Malicious, Phone Call 2 0.5% Malicious, Pull - Private Alarm 13 3.8 % None 8 2.3% PERS, Emergency Button 8 2.3 % PERS, Pendenant 5 1.4 % ^^Aj^ll Station Unintentional 16 4.7% oke. Cooking NO FIRE 106 31.3 % Smoke, Illegal Drug Use 3 0.8 % Smoke, Soldering-Welding 1 0.3 % Smoke, Tobacco Product 8 2.3 % Sprinkler, Contractor 6 1.7% Sprinkler, Flow Switch Malfunction 1 0.3 % Sprinkler, Frozen Pipe 14 4.1% Sprinkler, Physical Damage 2 0.5 % Sprinkler, Water Surge 13 3.8 % Steam, Bathroom or Shower 4 1.1 % Steam, Other 3 0.8 % System Activation, Contractor 10 2.9% System Activation, Malfunction 28 8.2 % System Activation,Malicious 4 1.1 % Total Incident Count 338 04/09/2013 12:32 Page 1 January through March 2013 - Ithaca Fire Department Responses - Election Districtin Other□ Severe Weather□ Alarm / No FireGood IntentS Service Call□ Hazardous ConditionEMS RescueOverpressure RuptureFire9Q^-k -i. ± \ \ \3- ^^ 6 % % i U 4 ft -.5rt\ eni ^A & ft ^ 4 4 ^ » „ ,. „ .% \ \ % ®o ^9, %.^ I t I \ ""\ \ ^ ^ I \ \ '^ ^^ \ \ \ '% %t \ \ I I ^ \ I V ^Election District )Ithaca Fire Department Responses - Electrion District2012FireOverpressureRuptureEMS RescueHazardousConditionService CallGood IntentAlarm / No FireSevere WeatherOtherTotalCity - 1st Ward. District 1. NE. West Hill10832410019City -1 St Ward. District 2. W. West Hill0126021220043City - 1st Ward. District 3. SW. Southwest0025567160059City - 1st Ward. District 4. 8. Lower South Hill00816100016City -1 St Ward. District 5. S. Upper South Hill00812440019City - 2nd Ward. District 1. NE. Triangle101733640034City - 2nd Ward, District 2, S. Southside, Titus205856102900110City - 2nd Ward, District 3, W, Fulton, Court, Lin10474413180087City - 2nd Ward, District 4, Commons East Business1056712102800114Citv - 3rd Ward, District 1, E, Cornell Campus10240023300078City - 3rd Ward, District 2, E, Collegatn BelSher2011122200038City - 3rd Ward, District 3, SE, BelSher, E State00500250012Citv - 4th Ward. District 1. NE, West Campus108115160032City • 4th Ward, District 2, E, Middle East Hill10610170016City - 4th Ward, District 3, E, Lower Collegetown1020443350067Citv - 5th Ward. District 1. N. Fall Crk and Willw10210380015City - 5th Ward, District 2, N, Fall Crir, Gun Hil0013221140032City - 5th Ward, District 3, NE, Cornell Heights0010525220044City - 5th Ward, District 4, Farm, Aurora, King00510240012City • 5th Ward, District 50001000001Town - District 1, NW. Trumansburg Rd101831140028Town • District 2, SW, Bostwicfc & Elmira Rds0060200008Town - District 3, S, Stone Quanv and South Hill2033123130054Town - District 4, E, Ellis Hollow lo Slaterville0022110100034Town - District 5, NE, Cornell Campus to NE00610540016Town - District 8, N, Cayuga Heights Rd0000001001Town - District 9, N, East Shore and Renwick0021003006Town - District 10, S, Ithaca College20281024280083Town • District 11, SE, Troy Coddingtn Slaterville0062001009Town - District 12, E, Maple Ave0020000002Town - District 13, S, South of King Rd0070001008Town - District 14, W, Mecklenburg Rd0044484100070Out of District30310300010 Ithaca Fire DepartmentJanuary through March 2013 Responses by Municipality100%90%-80%70%60%50%-40%30%-20%10%0%Town of IthacaCity of IthacalOutside Ithaca(Town of IthacaI City of Ithaca3 )Ithaca Fire DepartmentJanuary through March 2013 Responses - Incident Type by Municipalityn OtherIB Severe Weatherj ■Alarms/No Fire■ Good Intent Call■ Service Call' □ Hazardous ConditionjBEMS/Rescue! B Overpressure/Rupture: ■ FireTotal CityTotal TownMunicipalityOutside Ithaca Ithaca Fire DepartmentJanuary through March 2013 Responses - Incident Type by District800700-600500400-300200100n Othern Severe Weather■Alarms/No Fire■ Good Intent Call■ Service Call□ Hazardous Condition■ EMS/Rescue■ Overpressure/Rupture■ FireDistrict )Ithaca Fire Department2012 Responses - Municipality. District, and Incident Type)Overpressure/HazardousGood IntentSeverePercentage ofDistrictFireRuptureEMS/RescueConditionService CallCallAlarms/No FireWeatherotherTotalIncidentsCity of Ithaca1113244654842160073662.63%City of Ithaca • Cornell Property2033003047001129.52%City of Ithaca - Ithaca College00000000000.00%City Cascadlllla Creek Gorge00000000000.00%City Fall Creek Gorge00000000000.00%City Six Mile Creek Gorge00000000000.00%Town of Ithaca3014811147380022118.78%Town of Ithaca • Cornell Property007105900221.87%Town of Ithaca - Ithaca College201820252800756.37%Town of Ithaca - Six Mile Gorge00100000010.08%Town of Ithaca - Buttermilk Gorge00000000000.00%Town of Ithaca - Treman Gorge00000000000.00%Outside Ithaca303103000100.85%Total2115346168154338001177100.00%Overpressure/HazardousGood IntentSeverePercentage ofDistrictFireRuptureEMS/RescueConditionService CallCallAlarms/No FireWeatherotherTotalIncidentsTotal City13135746541142630084872.05%Total Town50174141437750031927.10%Outside Ithaca303103000100.85%Total1177100.00% J-thaca FD Incident Type Period Con^arisons Alarm Date Between {01/01/2013} and {03/31/2013} Incident Type 01/01/2013 to 01/01/201 2 to 01/01/2011 to 01/01/2010 to 03/31/2013 03/31/201 <5 03/31/2011 03/31/2010 671 HazMat release investigation w/no HazMat 8 A 6 7 7 700 False alarm or false call, Other 4 1 6 8 7001False alarm or false call, Other - Medical Alarm 11 2 1 0 710 Malicious, mischievous false call. Other 4 1 2 0 711 Municipal alarm system, malicious false alarm 3 0 0 2 713 Telephone, malicious false alarm 1 0 0 1 714 Central station, malicious false alarm 11 6 14 5 721 Bomb scare - no bomb 0 1 1 0 730 System malfunction. Other 5 23 13 13 731 Sprinkler activation due to malfunction 5 1 0 0 733 Smoke detector activation due to malfunction 7 7 11 14 734 Heat detector activation due to malfunction 3 1 2 0 735 Alarm system sounded due to malfunction 18 34 23 14 736 CO detector activation due to malfunction 5 8 0 0 740 Unintentional transmission of alarm. Other 27 20 38 29 A 741 Sprinkler activation, no fire - unintentional 12 4 2 r 743 Smoke detector activation, no fire - unintentional 130 112 159 127 744 Detector activation, no fire - unintentional 54 53 29 44 745 Alarm system activation, no fire - unintentional 36 31 34 25 746 Carbon monoxide detector activation, no CO 2 6 6 8 900 Special type of incident. Other 0 0 0 1 Totals 1177 1059 1177 994 04/09/2013 12:22 Page 3 Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/2013}and {03/31/2013} Incident Type 01/01/2013 01/01/201 01/01/2011 01/01/2010 to 2 to to to 03/31/2013 03/31/201 O 03/31/2011 03/31/2010 442 Overheated motor 1 3 0 0 443 Breakdown of light ballast 0 0 2 1 444 Power line down 2 4 7 0 445 Arcing, shorted electrical equipment 4 6 5 3 451 Biological hazard, confirmed or suspected 0 0 1 0 460 Accident, potential accident. Other 0 0 1 0 461 Building or structure weakened or collapsed 0 0 2 0 463 Vehicle accident, general cleanup 1 0 0 1 480 Attempted burning, illegal action. Other 1 3 0 1 500 Service Call, other 33 28 36 32 510 Person in distress. Other 4 3 2 5 511 Lock-out 5 0 4 2 520 Water problem. Other 2 2 5 6 521 Water evacuation 1 0 5 2 ^22 Water or steam leak 4 6 7 8 31 Smoke or odor removal 0 2 1 2 550 Public service assistance. Other 7 1 4 3 551 Assist police or other governmental agency 3 6 4 3 552 Police matter 2 0 2 1 553 Public service 1 0 1 2 554 Assist invalid 5 0 1 2 561 Unauthorized burning 1 0 1 0 571 Cover assignment, standby, moveup 0 0 1 0 600 Good intent call. Other 15 16 20 23 611 Dispatched & cancelled en route 2 2 4 5 6111Dispatched & cancelled en route - By Dispatcher 2 2 6 1 6112Dispatched & cancelled en route - By Bangs 54 31 16 18 6113Dispatched & cancelled en route - By CUEMS 14 14 16 13 6114Dispatched & cancelled en route - By CU EH&S 20 11 10 8 6115Dispatched & cancelled en route - By IC Safety 24 3 1 0 6117Dispatched & cancelled en route - By MA Dept 0 2 3 0 6118Dispatched & cancelled en route - By IPD 2 0 2 3 6119Dispatched & cancelled en route - By Other Police 0 0 1 0 621 Wrong location 0 1 2 0 622 No Incident found on arrival at dispatch address 3 5 6 3 631 Authorized controlled burning 2 0 2 1 632 Prescribed fire 0 0 0 2 641 Vicinity alarm (incident in other location)0 0 0 1 '''^50 Steam, Other gas mistaken for smoke.Other 0 0 2 2 651 Smoke scare, odor of smoke 5 3 11 1 652 Steam, vapor, fog or dust thought to be smoke 3 4 1 1 04/09/2013 12:22 Page 2 I-khaca FD Incident Type Period Comparisons Alarm Date Between {01/01/2013} and {03/31/2013} Incident Type 01/01/2013 to 03/31/2013 2 to 100 Fire, Other 0 111 Building fire 7 113 Cooking fire, confined to container 5 114 Chimney or flue fire, confined to chimney or flue 0 118 Trash or rubbish fire, contained 3 130 Mobile property (vehicle) fire. Other 1 131 Passenger vehicle fire 3 143 Grass fire 0 150 Outside rubbish fire. Other 0 151 Outside rubbish, trash or waste fire 0 154 Dumpster or other outside trash receptacle fire 1 160 Special outside fire. Other 0 161 Outside storage fire 1 240 Explosion (no fire). Other 1 251 Excessive heat, scorch burns with no ignition 0 300 Rescue, EMS incident, other 3 3001Gorge Rescue, EMS incident. Ground Evacuation 1 311 Medical assist, assist EMS crew 5 320 Emergency medical service, other 12 321 EMS call, excluding vehicle accident with injury 468 322 Motor vehicle accident with injuries 29 323 Motor vehicle/pedestrian accident (MV Ped) 5 324 Motor Vehicle Accident with no injuries 7 3311Lock-in / Knox Box Access Required 0 341 Search for person on land 0 342 Search for person in water 0 350 Extrication, rescue. Other 0 352 Extrication of victim(s) from vehicle 2 353 Removal of victim(s) from stalled elevator 2 356 High-angle rescue 0 360 Water & ice-related rescue, other 0 381 Rescue or EMS standby 0 400 Hazardous condition. Other 9 410 Combustible/flammable gas/liquid condition, other 3 411 Gasoline or other flammable liquid spill 1 412 Gas leak (natural gas or LPG) 22 413 Oil or other combustible liquid spill 0 421 Chemical hazard (no spill or leak) 2 422 Chemical spill or leak 1 424 Carbon monoxide incident 6 440 Electrical wiring/equipment problem. Other 4 04/09/2013 12:22 201 01/01/2011 01/01/2010 to to 201 03/31/2011 03/31/2010 0 0 2 8 11 8 12 3 4 0 1 0 2 1 1 0 0 0 2 4 4 1 0 0 1 1 1 3 1 0 1 1 1 0 1 0 0 0 0 0 0 0 0 1 0 4 9 0 0 0 4 3 8 2 0 0 464 502 415 18 31 11 9 Q 2 Q 2 p 0 1 O 0 0 1 2 0 0 0 0 1 1 0 0 1 1 1 1 2 8 0 0 1 0 1 1 1 1 3 12 21 11 3 6 0 1 0 2 12 17 20 2 0 1 0 0 0 1 0 0/^ 1 4 8 4 0 1 Page 1 05/01/2013 Town Clerk Monthly Report April 01,2013-April 30, 2013 Page 1 Account#Account Description Fee Description Qty Local Share A1255 Marriage License Marriage Fee 11 192.50 Marriage Transcript Marriage Transcript 9 90.00 Misc. Copies Misc. Copies 1 15.00 Sub-Total:$297.50 A1557 Impound Fees Impound Fees 9 90.00 Sub-Total:$90.00 A2191 Park Key Deposit Park Key Deposit 2 200.00 Park Rental Fee Park Rental Fee 2 125.00 Park Security Deposit Park Security Deposit 2 200.00 Sub-Total:$525.00 A2544 Dog Licensing Female, Spayed 38 423.00 Female, Unspayed 4 60.00 Male, Neutered 43 504.00 Male, Unneutered 2 34.00 Sub-Total:$1,029.00 B2109 Electrical Permit Electrical Permit 17 2,200.00 Sub-Total:$2,200.00 Zoning Board Meeting Appl.Zoning Board Meeting Appl.1 100.00 Sub-Total:$100.00 B2111 Building Permit Building Permit 31 9.215.00 Building Permit Extension Building Permit Extension 3 180.00 Fireworks Permit Fireworks Permit 1 150.00 Sign Permit Sign Permit 1 100.00 Temporary Structure Permit Temporary Structure 1 50.00 Sub-Total:$9,695.00 B2115 Special Permit Special Permit 1 100.00 Sub-Total:$100.00 Total Local Shares Remitted:$14,036.50 Amount paid to; NYS Ag. & Markets for spay/neuter program Amount paid to: State Health Dept. Total State, County & Local Revenues:$14,405.00 Total Non-Local Revenues: To the Supervisor: Pursuant to Section 27, Sub 1, of the Town Law, I hereby certify that the foregoing me, Paulette Terwilliger, Town Clerk, Town of Ithaca during the period stated above, in monies, the application of which are otherwise provided for by law. 121.00 247.50 f $360.50 true statement of all fees and monies received by my office, excepting only such fees and uperv Town Clerk Date Town of Ithaca Department of Code Enforcement Monthly Activity Report for Aprii 2013 Category Description Entries Building Permit Inspection In the Field inspection tied to a building permit 145 Building Permit Consultation In-office or in-field consultation w/project managers or contractors regarding building prelects 43 Building Permit Review Review and processing of building permits 136 Complaint New Investigation New complaint investigation 8 Complaint Follow-Up Processing of complaints 12 Continuing Education Training, seminars, CEU's 21 Fire Incident Investigation Fire Incident Investigation following dispatched call 0 Fire Safety/Operating Permit Inspection Fire Safety inspection for and/or operating permit. Processing of notes and issuance of permit.9 Fire Safety/Operating Permit Re-Inspection Processing of Fire Safety re-inspection notes and issuing operating permit/follow-up.1 Legal Processing Order to Remedy, issuing Appearance Tickets, and actual court appearances 0 Meeting Attendance at Departmental meetings. Board meetings. Committee meetings & Staff meetings, etc.28 Miscellaneous Counter service, phone calls not associated with an active file.73 Storm Water Pollution Prevention Plan Review Field Inspection/Report 0 Zoning Board of Appeals Review and research of ZBA applications 6 Addresses (911)All related work for address changes 3 Town of Ithaca Code Enforcement Monthly Report 4/1/2013-4/30/2013 Building Permits Issued BP#Date Value Description fee category 9578 4/1/2013 $78,100.00 Wilson Lab loading dock renovations and shed roof extension/replacement $300.00 Miscellaneous 9586 4/1/2013 $8,555.00 Tear-off existing roof cover & replace with like material $65.00 Renovations and Addition to 1 & 2 Family Homes 9568 4/2/2013 $245,000.00 Construct new single family residence with 4 bedrooms and attached garage $900.00 New 1 & 2 Family Homes 9589 4/8/2013 $28,000.00 Install 10' X 20' In ground pool w/on grade concrete slab around It, associated elctrlcal and filtration equipment $150.00 Renovations and Addition to 1 & 2 Family Homes 9582 4/9/2013 $164,000.00 Renovations to office space, IncI demolishing and/or building non- structural partitions, associated electrical work and modifying $900.00 Renovations & Additions to Commercial 9585 4/9/2013 $50,000.00 Demolition of existing salt storage building $0.00 Miscellaneous 9584 4/10/2013 $0.00 Tent 30' x 60' 6/29/13 Cornell Plantations $50.00 Temporary Membrane Structure 9593 4/10/2013 $6,200.00 Install new roof cover over existing $65.00 Renovations and Addition to 1 & 2 Family Homes 9587 4/10/2013 $313,869.00 Construct a new gravel parking area, landscape plantings, asphalt drivewya and perform earthwork. $1,200.00 Renovations & Additions to Commercial 9594 4/15/2013 $0.00 30' X 60' tent for Softball event 5/2/13 - 5/13/13 $50.00 Temporary Membrane Structure Friday, May 03, 2013 Page 1 Town of Ithaca Code Enforcement Monthly Report 4/1/2013 - 4/30/2013 9595 4/15/2013 $29,000.00 Strip to roof deck and install new EPDM roof system $150.00 Renovations and Addition to 1 & 2 Family Homes 9601 4/16/2013 $1,900.00 Gut second floor bathroom and rebuild in same space. Replace wooden front porch ceiling. Various interior patching and painting. $50.00 Renovations and Addition to 1 & 2 Family Homes 9596 4/18/2013 $9,270.00 Roof work only. Strip roof deck, remove portion of unused masonry chimney that is above the roof, and reshingle $65.00 Renovations and Addition to 1 & 2 Family Homes 9590 4/22/2013 $700,000.00 Supply & install a mono pole cellular tower, 2 prefab communication shelters, 1 geo-thermal system w/400 amp service serving 4 gan $2,000.00 Miscellaneous 9588 4/25/2013 $18,892.00 Remodel kitchen $80.00 Renovations and Addition to 1 & 2 Family Homes 9598 4/25/2013 $5,000.00 Install single layer of new roofing material over existing cover. Completed roof will contain 2-layers of roof shingles. $50.00 Renovations and Addition to 1 & 2 Family Homes 9600 4/25/2013 $17,600.00 Strip roof to deck and reshingle $80.00 Renovations and Addition to 1 & 2 Family Homes 9579 4/25/2013 $200,000.00 New 2 family home $900.00 New 1 & 2 Family Homes 9563 4/26/2013 $50,000.00 Extend demo permit issued 4.3.13 to allow construction of assembly area & vending area in corridor of lower level /construct tasti $200.00 Renovations & Additions to Commercial 9613 4/29/2013 $11,200.00 Remove existing roof cover and replace with like material $80.00 Renovations and Addition to 1 & 2 Family Homes 9602 4/30/2013 $14,900.00 install a ventilation fan in the Tower Rd entrance to the Wilson Lab Tunnel, per design drawings 9276.01 by Bergman Assoc $80.00 Renovations & Additions to Commercial Friday, May 03, 2013 Page 2 Town of Ithaca Code Enforcement Monthly Report 4/1/2013-4/30/2013 Totals $1,951,486.00 $7,415.00 Certificates of Occupancy Issued BP#Address Description CO Temp 9470 1150 Danby Rd Install ventless fireplace into Room 300 4/12/2013 □ 9163 207 Tudor Rd Renovate master bath 4/12/2013 □ 8769 651 Sheffield Rd 10'x20' shed 4/12/2013 □ 9459 135 Westhaven Rd Tear off roof cover on front and rear ofr the main house only. No work on detached garage or rear shed roof. 4/15/2013 □ 9178 1316 Hanshaw Rd Reside house, install 6 windows and 2 doors 4/16/2013 □ 9110 120 King Rd E alterations to storage/coat closet area 4/22/2013 □ 9236 101 Harris B Dates Or Convert existing pharmacy into office area & print shop. Enlarge existing laundry room; Phase 2 create controlled storage area 4/29/2013 □ 9179 950 Danby Rd, Suite 136 Install clothes washer and dryer 4/29/2013 □ Complaints Received Date Address Complaint Type Disposition 4/8/2013 1100 Danby Rd fire No Violation Found 4/18/2013 203 Muriel St property maintenance Friday. May 03, 2013 Page 3 Town of Ithaca Codes Department Building Permit Applications Received April 2013 DateRec'd CEO BP#St#Street Name Status 4/1/2013 4/1/2013 4/9/2013 4/10/2013 4/11/2013 4/12/2013 4/12/2013 4/15/2013 4/15/2013 4/15/2013 4/15/2013 4/15/2013 4/17/2013 4/18/2013 4/19/2013 4/19/2013 4/22/2013 4/22/2013 4/22/2013 4/22/2013 MK MK CB SW BB MK MK SW MK MK SW MK MK/CB BB MK MK MK MK SW MK 9588 9589 9592 9593 9594 9596 9595 9598 9601 9600 9599 9590 9602 9597 9603 9604 9608 9606 9605 9607 1211 308 385 167 130 104 143 123 23 1463 3 156 161 528 363 336 112 126 322/324 112 Hanshaw Rd Saranac Way King Rd West Seven Mile Dr Flora Brown Dr Hickory PI Northview Rd Glenside Renwick Heights Rd Slaterville Rd Orchard Hill Rd Palustris Dr Synchrotron Dr Plantations Rd King Rd E Forest Home Dr Walnut St Snyder Hill Rd Rachel Carson Trail Walnut St Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Denied 4/24/13 Issued Issued Issued pending Pending pending pending Pending pending Friday, May 03,2013 Page 1 of 2 DateRec'd CEO BP§St#Street Name Status 4/23/2013 MK 4/23/2013 MK 4/23/2013 MK 4/24/2013 SW 4/25/2013 SW 4/26/2013 SW 4/29/2013 SW 4/29/2013 MK 4/30/2013 MK 4/30/2013 MK 9609 9611 9610 9612 9613 9614 9616 9615 9618 9617 106 109 318 451 3 101 617 19 138 214 Sycamore Dr Pending Park Ln Pending Grant Egbert Blvd Pending Sheffield Rd Issued Orchard Hill Rd Issued Harris B Dates Dr Issued Elm St Ext pending Fairway Dr Pending Simsbury Dr pending Northvlew Rd West Pending Friday, May 03,2013 Page 2 of 2