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HomeMy WebLinkAboutTB Minutes 2012-02-27/ ^Study Session of the Ithaca Town BoardMonday, February 27, 2012 at 4:30 p.m.215 North Tioga Street, Ithaca, NY 14850Agenda1.Call to Order 2. Review Draft Agenda for Regular Meeting 3. Town Hall Indoor Air Quality Report 4. Town Official's Reports a. Smart Work Update b. Public Works Department Collaboration Program 5. Report from the Association of Towns 6. Report from Committees a. Budget Committee b. Codes and Ordinances Committee c. Comprehensive Plan Committee d. Planning Committee e. Personnel and Organization Committee f. Public Works Committee g. Records Management Advisory Board (RMAB) h. AdHoc Committees i. Intermunicipal Committees 7. Discussion Item Climate Smart Showcase Communities RFP Discussion 8. Consider Consent Agenda Items a. Approval of Town Board Minutes b. Town of Ithaca Abstract 9. Review of Correspondence 1. Petition from Forest Home Improvement Association - Speed Reduction request for Judd Falls Road 2. Support for TCAT Transit 10. Consider Adjournment Study Sessionof the Ithaca Town Board Monday, February 27, 2012 at 4:30 p.m. 215 North Tioga Street, Ithaca, NY 14850 Minutes Present : Herb Engman, Supervisor; Board Members – Pat Leary, Tee-Ann Hunter, Rich DePaolo, Eric Levine and Nahmin Horwitz Absent – Bill Goodman Call to Order Meeting was called to order at 4:35pm Review Draft Agenda for Regular Meeting There were no questions or comments Town Hall Indoor Air Quality Report –Paul Tranchell Attachment #1 Mr. Tranchell summarized his written report. Ms. Leary had questions and concerns about taking away the staff’s ability to regulate their areas and Mr. Weber and Mr. Tranchell explained that the two systems are fighting each other and the problems associated with HVAC in buildings of this age with high ceilings and open floor plans. There were a number of recommendations, some costly, some not and Mr. Weber went on to say that some of the recommendations will be done in-house and maintenance will be spread out. We will see what effect those changes have and go from there. We are not tied into using O’Brien for any of the recommendations and the Town will have to decide future steps, if needed, later. The key is the building is within normal parameters and not a “sick” building. Mr. DePaolo asked about the VOCs found and Mr. Tranchell stated that there were very few and the pollutant inventory was organic and not to anywhere near a level of concern. Most issues seem to be focused on the ventilation and the systems battling each other. Town Official’s Reports Smart Work Update – Mr. Bates explained that the department worked with a group applying Smart Work program which is a review process of procedures. The department and facilitator focused on the building permit process and identified issues and solutions to try. Mr. Bates gave several examples and some discussion on each followed. Improve department image and consumer friendliness and get everyone on the same page and using the same standards. There will be a visual whiteboard up front that will help educate/show the customers how many permits are in front of them etc. and some other customer education efforts so they understand what the department does. TBS 2/27/2012 Page 2 of 7 The Department has set goals and initiated some changes that will involve other staff also such as a “do not disturb” period that must be respected by all and taking applications only when they are complete etc. Mr. Engman added that he met with the department and emphasized that they should bring any recommendations for changing our laws or zoning to help them; that the Board is open to change and willing to listen and review. We are not here to chastise the public, but to help the public get their projects done. It is a balancing act. Public Works Department Collaboration Program Ms. Drake explained that this came out of Personnel Committee and ERC and will be personal development for public works to help deal with all the changes of the past few years in Board, staff, unionization, etc and to talk about their issues and concerns. This will be followed by small focus groups. Bob Blenn is the facilitator who the group is familiar with and seems to like. She stressed to staff that the success of the program depends on them and although no one gets to choose their boss or people they work with, you do have to figure out how to work with them on a professional level. Mr. Horwitz asked if she was satisfied that staff understands there is a process and chain of command that they can voice their concerns/complaints to and she said she was. Report from the Association of Towns Rich DePaolo – Thought that the overall takeaway was that the workshops and classes are geared towards municipalities that need much more help than us; we seem to be ahead of many. In general it underscored his impression that we are in good shape. Herb Engman – Tried to attend the unusual topics because he is familiar with gas drilling. He went to one workshop on annexation because during some discussions with former leaders, the thought was tossed at him that it could happen. He found out that when one municipality owns land in an adjacent municipality it is easy to annex, both municipal boards would have to agree, but then it could happen and example is Six Mile Creek. Forcible annexation, on the other hand, is virtually impossible. There is a requirement for a vote of the residents on both sides and it is complicated and expensive. He also attended a workshop on the 2% tax cap and some of the effects on collective bargaining that he got some tidbits from. Tee-Ann Hunter – Reported that she was glad to see that the association is coming to terms with the fire protection issue and keeping the volunteer departments going etc. She added that the workshop did raise some questions in her mind, especially after the recent report from the Commissioner. Emergency response seems to make up more than 85% of the calls and she would like to understand why and exactly what we are mandated to provide. Discussion on billing for these services and how or why we don’t. Discussion on response times followed. Adopted 3/12/2012 TBS 2/27/2012 Page 3 of 7 Eric Levine – Disappointed in the variety offered and thought attendance was down. He did go to a workshop on Human Resources which he will forward to the board and anther one called Changing Landscape of Economic Development and Planning which was a presentation by the Supervisor of Chester, NY and what he did to make his town grow while others didn’t. Not that they all would fit us, but he took notes that he will send out. He also went to the Open Meetings workshop and also met with a member of the Association of Fire Districts who would be willing to talk to the board or fire committee. Report from Committees Budget Committee – Eric Levine reported that they discussed health insurance contribution and Mr. Solvig’s report which he has already given to the Board. Codes and Ordinances Committee – Herb Engman reported for Bill Goodman that the stream setback law will be coming to the Board to have a public hearing set and next big item is revising the sign law. Comprehensive Plan Committee – Herb Engman report that they are now in the difficult part of the planning; deciding which areas of the town should be used for what type of development or use. For example, the Ithaca Country Club land; it’s a business now, but what if is goes out of business? What should the allowed uses be? The thinking is to have a portion for residential and a portion reserved for open space. What about the triangle near Troy Road; what might happen there? It is intensive development now, with powerlines but what else? Then there is the Emerson property which should be a special area that doesn’t fall into the norm similar to the golf course. Planning Committee – Rich DePaolo reported that Tom Mank is scheduled to present the revised traffic models at the next meeting. They talked about the county RFP for the Biggs Property which is on tonight’s agenda. He added that he, Susan and Tee-Ann met with Ms. Cornish today and they thought it would be nice to see a larger land-use map that incorporates the Town and City ideas especially around the borders and to schedule a joint planning group of the Town and City for the County to present their plan(s) for the Biggs property to. The tentative th date is March 14 at City Hall. Tee-Ann Hunter added that the City has been doing a lot of outreach on their Comprehensive Plan and they have a survey online and they are seeking comments from commuters, non-city residents, etc. Personnel and Organization Committee – Herb Engman reported for Bill Goodman that the new committee has not met yet, but discussions on health insurance premium contributions is on the agenda. Public Works Committee – No February meeting. March meeting they will continue reviewing road preservation law and they decided to use the County model instead of the Danby model. Adopted 3/12/2012 TBS 2/27/2012 Page 4 of 7 Records Management Advisory Board (RMAB) – Paulette Terwilliger reported that they had their first meeting today, and reviewed what was accomplished last year and starting reviewing procedures from Planning, Codes and Town Clerk on some record series for duplication and efficiency. AdHoc Committees Fire Service – Eric Levine reported that Herb Engman is setting up a meeting with the Varna Fire Department since they are close to the Town to see how they operate. Rich DePaolo asked if there has been any talk of joint-governance similar to the IAWWTP and Herb Engman responded that he had a very brief conversation with the Mayor about that and he seems a lot more open about all possibilities. Intermunicipal Committees th Recreation Partnership – Eric Levine reported that the Annual Meeting is March 28 at the Human Services building and Herb Engman added that the 5 year contract is coming up so TCCOG has been talking about it and hopefully the participating municipalities will continue and maybe have the Town of Lansing join. With budgets being what they are, the County, the City and the Town have to commit to hold it together. Tee-Ann Hunter added that the Recreation Services survey being prepared in conjunction with SUNY Cortland College should be going out in the next week or so. In May the students will present their results. Discussion Items (Audio not available) Climate Smart Showcase Communities RFP Discussion The Planning Department Memo regarding the RFP was discussed. (Attachment #2) The assumption is the RFP is going to go out with this location (Bigg’s Property) so although we have made it very clear that we do not believe this is a good location, we should comment on the plans. There was a lot of discussion regarding the limited parking being shown and how far it was from the residences. Ms. Leary thought it was discriminating against older people or a group of people who are unable to easily traverse that distance and Mr. Engman felt that if they were planning a low vehicle development, that group of people would not be interested in it or not the target group for this type of community. Discussion followed. The Board asked Ms. Ritter to soften the comments regarding distance to the parking and to put the recommendations from the memo into resolution form to be considered at the March meeting. Adopted 3/12/2012 TBS 2/27/2012 Page 5 of 7 Consider Consent Agenda Items TB RESOLUTION NO. 2012-044: Consent Agenda BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a.Approval of Minutes of February 13, 2012 b.Town of Ithaca Abstract MOVED: Tee Ann Hunter SECONDED: Rich DePaolo VOTE: Ayes – Engman, Leary, Hunter, Levine, Horwitz and DePaolo TB RESOLUTION NO. 2012-044a: Approval of Minutes of February 13, 2012 WHEREAS, the draft minutes of the February 13, 2012 of the Town Board have been submitted for review and approval; THEREFORE BE IT RESOLVED, that the governing Town Board hereby approves the submitted minutes as the final minutes of the February 13, 2012 of the Town Board of the Town of Ithaca. MOVED: Tee Ann Hunter SECONDED: Rich DePaolo VOTE: Ayes – Engman, Leary, Hunter, Levine, Horwitz and DePaolo TB Resolution No. 2012 -044b: Town of Ithaca Abstract Whereas , the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas , the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved , that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 1750 - 1814 General Fund Town wide 60,848.51 General Fund Part Town 5,267.74 Highway Fund Part Town 20,739.48 Water Fund 10,606.78 Sewer Fund 4,510.97 East Shore Drive Water Main 8,500.77 Forest Home Lighting District 168.97 Glenside Lighting District 42.47 Renwick Heights Lighting District 60.60 Eastwood Commons Lighting District 143.73 Adopted 3/12/2012 TBS 2/27/2012 Page 6 of 7 Clover Lane Lighting District 16.95 Winner’s Circle Lighting District 56.19 Burleigh Drive Lighting District 57.53 West Haven Road Lighting District 174.80 Coddington Road Lighting District 104.17 TOTAL 111,299.66 MOVED: Tee Ann Hunter SECONDED: Rich DePaolo VOTE: Ayes – Engman, Leary, Hunter, Levine, Horwitz and DePaolo Review of Correspondence Petition from Forest Home Improvement Association – Speed Reduction request for Judd Falls Road – Moved to March meeting. Support for TCAT Transit TB RESOLUTION No. 2012- 045: In Support of Maintaining Dedicated Funding for Public Transportation Funding in the Surface Transportation Legislation WHEREAS, provisions in the federal American Energy and Infrastructure Jobs Financing Act of 2012 (H.B. 7) would eliminate dedicated federal fuels taxes for public transit and create long- term uncertainty for public transportation funding for the first time in three decades, and WHEREAS, since 1983, nearly half of all public transportation funding has been provided from the federal motor fuels tax dedicated to the Highway Trust Fund, and WHEREAS, this funding structure has successfully provided highway and transit programs with secure, dedicated revenues and has allowed Tompkins Consolidated Area Transit, Inc. (TCAT, Inc.) and public transit systems across the country to create jobs, including those for the bus manufacturing industry in New York State, and WHEREAS, under these provisions in H.B. 7, public transit funding would receive a one-time appropriation with no funding for public transportation after 2016 and would create uncertainty for TCAT, and WHEREAS, the absence of predictable and dedicated funding would have consequences for the thousands of people in Tompkins County and the millions of people all over the United States who rely on public transit. WHEREAS, U.S. Rep. Jerrold Nadler, D-NY, the senior northeastern member of the U.S. House Transportation and Infrastructure Committee, offered a bipartisan amendment to H.R. 7 that would restore transit funding, and, WHEREAS, the Nadler amendment and all other efforts by other Congressional leaders and the White House to preserve public transit funding is critically important as TCAT looks to expand capacity during record ridership of nearly 4 million annual trips. Adopted 3/12/2012 TBS 2/27/2012Page 7 of 7\ NOW, THEREFORE, be it RESOLVED that the Town of Ithaca strongly opposes any current orfuture proposals that would eliminate dedicated funding for public transit and applauds all effortsdemonstrated thus far to preserve such funding going forward.MOVED: Rich DePaolo SECONDED: Pat LearyVOTE: Ayes - Engman, Leary, Hunter, Levine, Horwitz and DePaoloConsider Adjournment Meeting adjourned upon motion and a second at 7:17 p.m. Respectfi^ submitted by r . Paulette Terwilliger Town Clerk Adopted 3/12/2012 r^ f i FINAL REPORT Indoor Air Quality Report Town of Ithaca 215 North Tioga Street Ithaca, New York 14850 February 2012 f > □ BnHENQGERE 6449/48291 Indoor Air Quality Report Prepared for: r (! Town of Ithaca 215 North Tioga Street Ithaca, New York 14850 February 2012 f ^ t « 360° Engineering and Project Delivery Solutions QBniENCGERE TOWN OF ITHACA I INDOOR AIR QUALITY REPORT 4 t ^ ^ ^ TABLE OF CONTENTS List of Attachments i 1. Project Background 1 2. Project Methodology 2 2.1 Existing Town Hall Air Quality 2 2.1.1 Employee Survey 2 2.1.2 Pollutant Source Inventory 2 2.1.3 Air Sampling 2 2.2 HVAC Evaluation 4 3. Evaluation Results 5 3.1 Current Conditions 5 3.1.1 Employee Survey 5 3.1.2 Face-to Face Interviews 5 3.1.3 Pollution Source Inventory 5 3.1.4 Air Sampling 5 3.2 HVAC evaluation 6 3.2.1 Field Investigation 6 3.3 Calculated Ventilation Rates (CODE Summary] 8 ' ^ 4. Recommendations 9 4.1 Additional Findings 10 4.1.1 Record Drawings Review and Confirmation 10 4.1.2 Opinion of Probable Construction Cost 11 LIST OF ATTACHMENTS 1. Online Survey 2. Interviews 3. Pollutant & Source Inventory 4. Sample Location 5. lAQ Data 6. Mold Results 7. lAQ Summary 8. Detailed Characterization 9. HVAC Report i I FINAL; February 22, 2012 l;\lthaca-T.6449\48281.Town-Of-lthaca\Docs\Reports\Town Of Ithaca lAQ FINAL.doc QaDRHENQGERE TOWN OF ITHACA | INDOOR AIR QUALITY REPORT 1. PROJECT BACKGROUND The Town of Ithaca purchased the existing Post Office building on the corner of Buffalo and Tioga Streets in the City of Ithaca in 2000. This building was originally constructed in 1910 and included an addition constructed in 1935. The original building was again renovated when the Town moved its offices into the building in the Fall of 2001, at which time the building became known as the Town Hall. As part of the renovation project, the air handling system was upgraded with the old boiler and radiant heating remaining in place. The purpose of this study is to assess the current indoor air quality in the Town Hall and to develop strategies aimed at improving indoor air quality by modifying the HVAC system to achieve optimum energy efficiency and occupant health and comfort. r > f % f s II FINAL; February 22,2012 l:\lthaca-T.6449\48281.Town-Of-lthaca\Docs\Reports\Town Of Ithaca lAQ FINALdoc QaBRIENGGERE TOWN OF ITHACA I INDOOR AIR QUALITY REPORT 2. PROJECT METHODOLOGY The following describes the methods used to assess indoor air quality and evaluate the HVAC system. 2,1 EXISTING TOWN HALL AIR QUALITY Indoor air quality was assessed through an employee survey, pollutant source inventory, and air sampling as described below. 2.1.1 Employee Survey An online survey of indoor air quality was conducted using an Occupant Health and Comfort Questionnaire developed for this assessment that was based on the "Indoor Air Quality-A Systems Approach" published by the Sheet Metal and Air Conditioning Contractors' National Association (SMACNA). The survey was made available on line to all employees in the Town Hall offices. Summarized results are listed In Attachment 1. Face to face interviews were performed for nine (9] employees selected to represent the range of survey responses (from no complaints to several complaints). Interviews were performed using the "Occupant Interview" approach found in SMACNA document referenced above. The surveys are located in Attachment 2. 2.1.2 Pollutant Source Inventory In addition a Pollutant Source Inventory, from the same reference, was competed. The inventory is in Attachments. 2.1.3 Air Sampling The O'Brien & Gere industrial hygiene technician conducted measurements for carbon dioxide, carbon monoxide, relative humidity, and temperature in 5 rooms identified through the sampling plan development Sample locations are identified in Attachment 4. The sample strategy was finalized by Paul Tranchell, CIH after the completion of the interviews and the pollutant source inventory. Additional measurements and sampling were performed for VOCs (Volatile Organic Compounds as measured photoionization detector), Dust (PMIO), and Fungi. Carbon Dioxide Carbon dioxide, a gas normally found in outside air at concentrations ranging from 200 to 500 parts per million (ppm), is used in indoor air quality studies as an indicator gas. Carbon dioxide was chosen as a measurement parameter for this project because humans exhale carbon dioxide, which has the potential to build up in concentration over the course of a day. According to the American Society of Heating, Refrigerating, and Air Conditioning Engineers, Inc. (ASHRAE) Standard 62-2007, Ventilation for Acceptable Indoor Air Quality (ASHRAE 62-2007), a properly designed ventilation system should maintain a steady-state carbon dioxide level in a space no greater than 700 ppm above outdoor levels. ASHRAE has recommended this limit for carbon dioxide to satisfy comfort criteria with respect to human bioeffluents (body odor). If a ventilation system is not capable of maintaining a carbon dioxide concentration less than 700 ppm above outdoor level, then the system may also not be capable of providing sufficient outside air to remove other airborne substances produced by furnishings, work activities, and supplies. OSHA has established a Permissible Exposure Level (PEL) of 5,000 ppm for carbon dioxide. Carbon dioxide monitoring was performed using a TSI 8554 Q-Trak Plus Indoor Air Quality Monitor (Q-Trak monitor). Measurements were collected periodically at the five lAQ locations throughout the Town Hall for over approximately an 8-hour period on December 6,2011. Approximate sampling locations are provided in Attachment 4 of this report. The carbon dioxide measurements are also provided in Attachment 5. Carbon Monoxide Carbon monoxide is considered to be the most dangerous product of internal combustion. It is normally found in indoor air at levels ranging from 1 to 2 ppm. Carbon monoxide was chosen as a parameter in this survey to evaluate whether combustion sources, such as smoking or internal combustion engines, may be impacting the 2 I FINAL: February 22, 2012 l;\ithac3-T.6449\48281.Town-Of-lthaca\Docs\Reports\Town Of Ithaca lAQ FINALdoc QoBniENGGERE TOWN OF ITHACA | INDOOR AIR QUALITY REPORT area. Guidelines for worker exposure are an OSHA PEL value of 50 ppm, and an ACGIH 8-hour TLV value of 25 ^ > ppm. In addition, ASHRAE references the Canadian residential indoor air quality guideline of <11 ppm, the U.S. National Ambient Air Quality Primary Standard of 9 ppm, and the World Health Organization (WHO] concentration of concern at >5 ppm. Elevated concentrations have been known to cause headache and nausea. Carbon monoxide monitoring was performed using a TSl 8554 Q-Trak Monitor. Measurements were collected periodically at the five lAQ locations throughout the Town Hall for over approximately an 8-hour period on December 6, 2011. Approximate sampling locations are provided in Attachment 4 of this report The carbon monoxide measurements are also provided in Attachment 5. Temperature Temperature is an indicator for human comfort within a workspace. ASHRAE Standard 55-2007, Thermal Environmental Conditions for Human Occupancy F are acceptable and perceived as comfortable to 80% of the occupants of a space for winter conditions. Temperature monitoring was performed using a TSl 8554 Q-Trak Monitor. Measurements were collected periodically at the fi ve lAQ locations throughout the Town Hall for over approximately an 8-hour period on December 6, 2011. Approximate sampling locations are provided in Attachment 4 of this report. The temperature measurements are also provided in Attachment 5. Relative Humidity Relative humidity is the percentage of the ratio of water vapor present in the air compared to the complete saturation of water vapor at the same temperature. This parameter was chosen for the survey because relative humidity is an indicator for human comfort. ASHRAE 55-2007 provides guidelines for acceptable relative humidity. Occupied zone relative humidity shall be limited to 65% or less, when system performance is analyzed with outdoor air at the dehumidification design condition (that is, design dew point and mean coincident dry bulb temperature], and with the space interior loads (both sensible and latent] at cooling design values and space solar loads at zero. Relative humidity monitoring was performed using a TSl 8554 Q-Trak Monitor. Measurements were collected periodically at the fi ve lAQ locations throughout the Town Hall for over approximately an 8-hour period on December 6, 2011. Approximate sampling locations are provided in Attachment 4 of this report The relative humidity measurements are also provided in Attachment 5. Dust Dust is ubiquitous in the environment. Dust is made up of particles in the air that settle on surfaces. Large particles settle quickly and can be eliminated or greatly reduced by the body's natural defense mechanisms. Small particles, particles less than 10 microns in aerodynamic diameter (PMIO], are more likely to be airborne and are capable of passing through the body's defenses and entering the lungs. Many sources can produce dust including: soil, fleecy surfaces, pollen, lead-based paint, and burning of wood, oil or coal. Dust monitoring was performed using a TSl 8520 DustTrak Monitor. Measurements were collected periodically at the five lAQ locations throughout the Town Hall for over approximately an 8-hour period on December 6, 2011. Approximate sampling locations are provided in Attachment 4 of this report. The dust measurements are also provided in Attachment 5. Airborne Fungi Fungi are a ubiquitous and diverse species of microorganisms. They are present in both the outdoor and indoor environments. Factors that can contribute to fungal growth include an HVAC system, wet insulation, carpeting, ceiling tile, wall coverings, furniture, humidifiers, dehumidifiers, insects, plants, pets, and people. Since fungi are a diverse species and elicit a variety of unique responses in exposed individuals, it has not been possible to ^ \ establish regulatoiy limits. However, the ACGIH recommends that the indoor level of fungi measured in colony- ' • 3 I FINAL: February 22, 2012 ^ l:\lthaca-T.6449\48281.Town-Of-lthaca\Docs\Reports\Town Of Ithaca lAQ FINAl.doc ^ BRIEN C GERE rN TOWN OF ITHACA I INDOOR AIR QUALITY REPORT forming units per cubic meter air [CFU/m^) should be less than one-half the outdoor level, and if indoor fungi levels are greater than 1,000 CFU/m^ further evaluation of the area should be conducted. The WHO recommends indoor fungi levels of exposure not to exceed 500 CFU/m^ of common fungi. Airborne fungi samples were collected at a total of five specified locations inside the Town Hall building. Attachment 2 indicates the areas where airborne fungi samples were collected. Fungi samples were collected on standard petri dishes containing 2% potato dextrose agar (PDA) placed in a single-stage Anderson N6 impaction sampler connected to a calibrated vacuum pump by flexible tubing. Air samples were collected at a sample flow rate of 28 liters per minute (1pm) for 8 minutes, for a sample volume of approximately 229 liters (L) of air. The samples were sealed and submitted to Galson Laboratories in East Syracuse, NY to determine CFUs and microbial characterization. Chain-of-custody documentation was maintained throughout sample collection and analysis, and is provided in Attachment 6. 2.2 HVAC EVALUATION The existing Heating, Ventilating and Air Conditioning (HVAC) equipment and systems were identified and evaluated. The identification was based on the review of available design documents, which was confirmed by a walkthrough of the facility. The areas being served by the HVAC systems were identified. The evaluation was conducted by field observation and interviews with system maintenance and operations staff. The air exchange ventilation rates were calculated using the information above and air flow testing data. The air flow testing data was collected using a National Environmental Balancing Bureau (NEBB) certified testing and balancing firm subcontracted for this work. This report summarizes the field work activities, captures updates to the design documents to reflect the existing conditions, documents visual observations of the physical characteristics and conditions of the existing HVAC systems, and provides recommendations for improvements and upgrades. An opinion of construction cost estimate is also provided for the recommended improvements and upgrades. 41 FINAL: February 22, 2012 l:\lthaca-T.6449\48281.Town-Of-lthaca\Docs\Reports\Town Of Ithaca lAQ FINAL.doc QjoBmiEN&GERl! TOWN OF ITHACA | INDOOR AIR QUALITY REPORT 3. EVALUATION RESULTS f S 3.1 CURRENT AIR QUALITY CONDITIONS 3.1.1 Employee Survey O'Brien & Gere developed an online survey with 13 questions. The survey was made available to Town Hall employees from October 21, 2011 through November 7, 2011. A total of 14 employees responded to the survey. Attachment 2 contains the results of the survey. The data from this survey showed consistent concerns all days of the week, throughout the day and in all seasons of the year. The top five reported symptoms included; sneezing, temperature hot, temperature cold, eye irritation, and sinus congestion. These data did not provide enough specific information to identify a pattern to the reported symptoms that allowed a potential source of indoor air quality problems to be identified. Data from this survey was, however, useful in selecting employees for the Personal Interview portion of the Employee Survey. 3.1.2 Face-to Face Interviews Face-to-face interviews were conducted by Paul Tranchell CIH, CSP, and RBP on November 16, 2011. Data from the online survey were used to select eight (8) individuals for face to face interviews. These employees were chosen to include those with smaller, medium, and greater numbers of reported sjmiptoms. In addition one (1) employee was selected who did not complete an online survey. In addition employees were selected from the front offices, "cubical land", and the rear offices. During the survey, two additional employees were talked to at the suggestion of the Town. These employees received more focused interviews to fill in specific details regarding their work areas. 3.1.3 Pollution Source Inventory A Pollution Source Inventory was also completed during the site visit. There were few if any chemicals stored or used on site. Most of the chemicals found were cleaning chemicals and were rated as Green with no hazardous chemicals listed on the label. No significant mold contamination was identified. Minor surface contamination was found on the outside wall in the old switch room. HVAC equipment was clean and with no indication of dust build up in the system or ducts. Based on the Inventory, no additions to the original list of chemical monitoring were indicated and the sampling for formaldehyde was not considered warranted. 3.1.4 Air Sampling The air sampling strategy that follows was established by Paul W. Tranchell CIH, CSP, RBP and is based on the on the results of the online suivey, personal interviews, and the Pollution Source Inventory. Carbon Dioxide The average carbon dioxide levels measured in the sampled areas are presented in Attachment 4. The average carbon dioxide concentrations in the sampled areas did not exceed the OSHA PEL of 5,000 ppm or the ASHRAE performance standard. The highest average carbon dioxide concentration was 634 ppm measured at lAQ 01 (Judy Drake's Office). The lAQ measurement log is provided in Attachment 2. Carbon Monoxide The average carbon monoxide levels measured in the sampled areas are presented in Attachment 4. The carbon monoxide concentrations in the sample areas did not exceed the OSHA PEL of 50 ppm, the ACGIH TWA of 25 ppm, or the US National Ambient Air Quality Standard of 9 ppm. The highest average CO concentrations were 0.4 5 I FINAL; February 22, 2012 l:\lthaca-T.6449\48281.Town-OMthaca\Docs\Reports\Town Of Ithaca lAQ FINAL.doc Qqbrienggere TOWN OF ITHACA I INDOOR AIR QUALITY REPORT ppm measured at both lAQ 01 Qudy Drake's Office) and lAQ 02 (Basement Lobby). The lAQ measurement log Is provided in Attachment 2. Temperature The average temperature levels measured during the lAQ monitoring event were within the ASHRAE recommended range for winter conditions. Room air temperature is a comfort issue not regulated by OSHA. The temperature ranges identified by ASHRAE 55-2007 for summer and winter conditions that are anticipated to be acceptable to at least 80% of the occupants are: Summer conditions 74°-83°F Winter conditions 67® - 78®F Average temperature readings are provided in Attachment 4. Temperature readings outside the ASHRAE recommended values may not be considered at a comfort level for some employees. If workers indicate a comfort issue with thermal conditions, appropriate adjustments should be investigated to meet the workers concerns. Relative Humidity Relative humidity levels measured were below the 65% levels recommended by ASHRAE. The ASHRAE inside design conditions specified for relative humidity associated with an office building Is 65% or less. Fluctuations of relative humidity levels maybe associated with dry skin and mucus membrane irritation, use of humidifiers and the presence of water or condensation, which are typically considered as a comfort issue. The average relative humidity measurements are summarized in Attachment 4. The lAQ measurement log is provided in Attachment 2. Dust Dust concentrations measured during the lAQ monitoring event were below the O.OSO mg/m^ levels recommended by The US Green Building Council. The highest average dust concentration was 0.009 mg/m^ measured at lAQ 05 (Court Office). The average dust measurements are summarized in Attachment 4 and the lAQ measurement log is provided in Attachment 2. Airborne Fungi The airborne fungi levels measured in the sampled areas ranged between < 14 CFU/m^ to 71 CFU/m^. The airborne fungi levels measured in the sampled areas were well below the ACGIH target level of 1,000 CFU/m^ and WHO-recommended indoor level of 500 CFU/m^. The Galson Laboratory report, chain of custody documentation, and data recording sheet are provided in Attachment 3. The average airborne fungi data is also summarized in Attachment 4. 3.2 HVAC EVALUATION 3.2.1 Field Investigation Record Drawings Review and Field Confirmation The Town provided copies of HVAC drawings from their records file. The drawings are from the latest major renovation dated 3 November 1999. In general, the drawings show a central Roof Top air handler Unit (RTU-1) that serves to ventilate and cool the building. RTU-1 is connected to the rooms by a system of distribution supply air ductwork. Comfort in the rooms is provided by Variable Air Volume (VAV) control boxes at the zone level. The zones consist of one or more rooms. In one of the rooms, an air temperature sensor provides input to the zone controller to maintain room comfort. The Building Control System (BCS) regulates the flow of cooling air, or if necessary opens the zone hot water heat valve to maintain room comfort. Zone hot water heat is provided on VAV control boxes to heat the supply air to the zone as necessary. The Town Hall Records Vault has a dedicated system provided by a Liebert air conditioner to stabilize the environment in the room suitable for long term storage of paper record files. Additional heat is provided along the building perimeter by a system of hot 6 I FINAL: Februaty 22, 2012 Bi OBRIEN G GEREl:\lthaca-T.6449\48281.Town-Of-Ithaca\Docs\Reports\Town Of Ithaca lAQ FINAL.doc TOWN OF ITHACA 1 INDOOR AIR QUALITY REPORT water baseboard heaters and cabinet heaters that are not directly controlled by the BCS but rather by local ^ mechanical control valves at the heaters. Exhaust fans provide spot ventilation in the Toilet Rooms and the Elevator Machine Room. Hot water is provided by two boilers located in the basement. Generally, the entire occupied portions of the Town Hall are served by these HVAC systems with the exception of the upper and lower levels of the front offices in the older portion of the building which are not currently occupied. The space adjacent to the Town Hall is the Post Office Store which is not served by these HVAC systems described above. At the end of the report find Attachment 8 which is a detailed characterization of the HVAC system. The characterization describes the HVAC system including its components at the Town Hall and is based on the walk through conducted by O'Brien & Gere and a review of the drawings provided by the Town. Measuring Air Flows The air exchange ventilation rates were calculated using the drawings provided, information collected during the walk through and airflow testing data. The airflow testing data was performed by New York Technologies, a National Environmental Balancing Bureau (NEBB) certified testing and balancing firm subcontracted for this work. At the end of this report find Attachment 8, the summary data of the air flow testing work. The data was used as input for the calculated ventilation rate summary below. From the attached report, the fan test report sheet shows that the RTU supply air fan was delivering 75% of the design maximum air flow. This is on the high side for winter but Indicates that the energy saving fan speed control is functioning. From the attached report, the air outlet test report sheet for supply air indicates the different VAV controllers in the right most column. The room served by the individual VAVs are shown in the left column. The rooms served by a common VAV are in the same zone. Air flow in VAV zones 1, 3,4, 5, 6 & 7 were measured near the maximum design flow rate. Air flow in VAV zones 2,8 & 9 were measured near the minimum design flow rate. VAV zones 2 8i 9 both serve one-half of the large work room with the high ceiling and, as expected, the cooling airflows were low to match the cooling loads. VAV zone 8 is in the basement and the low cooling loads were expected. In VAV zone 3 the high air flow rates at the zone level were expected. In zones 1, 4, 5, 6 & 7 the cooling load was expected to be in line with zones 2 & 9. Analyzing the design drawing equipment schedules shows that the hot water reheat coils located at the VAV control boxes are intended to deliver heated air at the minimum VAV air flow rates scheduled, so it is likely that the zones were not in heating mode. It is possible that the hot water heaters on the perimeter of the building were set to heat above the cooling set points and the cooling system was working to maintain its set point at the same time the heaters were operating. From the attached report, the air outlet test report sheet for return and exhaust air indicates measured data for the rooms indicated on the left column. Comparing the supply air flow to the return air flows indicates, in general, that the small rooms tend to bypass the dedicated return air grilles in the rooms. The tests were performed with the office interior doors open. When the doors are closed, the return air grilles in the rooms will be forced to function to the full capacity. When the doors are open, the return air travels to the adjacent larger rooms return air grilles. Specifically, this was measured in the area of large work room with the high ceilings. There are two rows of small offices in this area. The first row is located directly to the south and includes the Conference Room by the Court. This row of offices is served by VAV-3, is totally within the interior of the building and should be in cooling mode at all times with the possible exception of a brief morning warm up period. The supply air was measured near the maximum scheduled indicating appropriate cooling load. The second row of offices is located to the east and down the hallway and includes the large Conference Room to the Town Supervisors Office. This row of offices is served by VAV-1, is exposed to the exterior wall and should not be in a high cooling mode. The supply air was measured exceeding the maximum scheduled air flow for cooling. The air flow should not be this high. Both rows of offices return air grilles in the offices were measured with significantly less air than the corresponding supply indicating that the return air was traveling to other parts of the building through the open interior doors. The large work area was measured with expected supply air flow ^0^ to match the cooling load but the return air was significantly higher indicating that return from the adjacent office was probably routing through this space. Although return air should conditioned be to room temperature, ^ ^ 7 I FINAL: February 22,2012 l:\lthaca-T.6449\48281.Town-Of-lthaca\Docs\Reports\Town Of Ithaca lAQ FINALdoc QaBniENGGERE TOWN OF ITHACA | {NDOOR AiR QUALITY REPORT f ^ excessive air movement can cause uncomfortable drafts that are more noticeable in the winter. With excess air flows in the VAV-1 zone, this condition should be corrected. 3.3 CALCULATED VENTILATION RATES (CODE SUMMARY) Outside air enters the building through the RTU and is continuously distributed during the occupied mode through the ductwork to the rooms. The balance of the outside air coming into the building is exhausted through the toilet room exhaust fans continuously during the occupied mode. The day of the air flow testing, the RTU outside air damper was at approximately 10% open. The exhaust fans operating at the time of testing was restricted to only EF-2 serving the two Toilet Rooms 128 and 129 in the lower level of the cubical land and totaled 138 cfm for the two rooms. The Mechanical Code of New York State - 2010 (Code) requires 75 cfm per water closet for toilet rooms so EF-2 would be considered to be in compliance within normal tolerances for air systems and air flow measuring methods. As EF-2 was the only exhaust fan operating, this 138 cfm is the total measured outside air flow for the building on that day. The exhaust rate is designed to include EF-1 operating at 675 cfm and the existing fan in the basement operating at 200 cfm. Combined with the design air flow rate for EF-2 of 150 cfm the total should be 1,025 cfm. The Code has a basic requirement of 20 cfm per person. The design exhaust rate is sufficient for 51 people which is reasonable for an average occupancy for this building. The Records Vault does not have an outside air component to the dedicated air conditioner system serving the area. The Records Vault is considered an occupied area and should be provided with mechanical ventilation in accordance with the Code. t \ 8 I FINAL: February 22, 2012 l:\lthaca-T.6449\48281.Town-Of-lthaca\Docs\Reports\Town Of Ithaca lAQ FINALdoc 0QBRIENSGERE TOWN OF ITHACA | INDOOR AIR QUALITY REPORT 4. RECOMMENDATIONS 1. Water intrusion was noted along the west wall of the boiler room. While it was not clear whether the dark area was associated with mold or dirt, such intrusion can contribute to mold, indoor air quality issues as well as water damage. The source of the intrusion needs to be identified and the intrusion stopped. 2. A small amount of surface mold was noted on the Buffalo Street wall of the DeMark Room. Clean this surface mold in accordance with OSHA guidance. 3. Continue the existing maintenance program of the system including the regular filter change outs. The filters have filtration efficiency within good practice for a public building and exceed the minimum Code requirements. 4. Continue to maintain the seal in the return air plenum located above the cubical area and below the RTU. The seal includes wall seams with the roof and floor; seams where ductwork penetrates the wall, floor and roof; pipe penetrations; and the access door gaskets. Continue the mandatoi7 practice of keeping the access door closed. 5. Continue to maintain the ductwork insulation including the aluminum foil vapor barrier on the exterior of insulation. This is especially a concern in the two mechanical mezzanines where the soft duct insulation is exposed to abrasion. 6. Continue the existing maintenance program of periodically changing out the humidifier cartridge in the Records Vault air conditioner AC-1. 7. Adjust the set point for the cabinet heater in the Records Vault to a position below the heating set point of the air conditioner AC-1. The suggested set point for the cabinet heater is approximately 5®F below the set point of AC-1. This allows the cabinet heater to function as a backup heater and precludes the cabinet heater from operating while the AC-1 system is in cooling mode. Confirm the control valve for the cabinet heater closes completely and does not allow hot water to seep to the heat coil. 8. Modify the ductwork in the Records Vault to Include some outside air ventilation. Cut into the existing supply air duct routed through the Records Vault Install a six-inch round duct to supply a new Constant Air Volume (CAVJ control box and then direct the ventilation air to the return air plenum of the AC-1 unit. The CAV box is similar to a VAV control boxes except that it supplies a constant air flow volume even if the pressure in the supply duct changes. In this case, the supply air duct is downstream of VAV-8 which provides cooling and ventilation to the basement based on the wall thermostat in the Employee Lounge. So, as the pressure in the supply air duct varies in accordance with the normal operation of the VAV-8 zone, the CAV control box will automatically adjust to maintain a constant air flow to the Records Vault. Adjust the CAV set point to 75 cfm. Install a 6"x6" return register in the existing return air duct to balance the ventilation supply air. 9. Modify the BCS and fan controls so exhaust fan EF-1 operates continuously during the occupied mode. EF-1 serves the three toilet rooms in front offices. Confirm the air flows in the toilet rooms are in accordance with the original 1999 design: 300 cfm in each of the two public access toilet rooms and 75 cfm in the smaller toilet room adjacent to the nearby offices. 10. Modify the exhaust fan system serving the toilet rooms in the basement by replacing the fan with one sized for the toilet room air flows in accordance with the 1999 design. Provide 100 cfm for each of the two toilet rooms. The construction cost estimate below assumes the ductwork can be significantly reused requiring only minor modifications at the fan connections, BCS controls can be significantly reused requiring only minor modifications and that a new 120 Volt electrical power circuit will be installed. 9 i FINAL; February 22, 2012 l:\lthaca-T.6449\48281.Town-Of-lthac3\Oocs\Reports\Town Of Ithaca lAQ FINAL.doc I^QBRIENCGERE TOWN OF ITHACA 1 INDOOR AIR QUALITY REPORT 11. Modify the maintenance program to include annual recommissioning. This allows for a periodic independent proving of the system functions and set points and limits energy waste by maximizing the efficient use to the energy used. Specifically, the air flow testing indicated that several VAV zones were delivering a high air flow rate when the zone should not be in a high cooling load. The Town Board/Court Room was unoccupied with the main lights off. The Lobby, Front Offices and the VAV-1 zone from the Conference Room to the Town Supervisor's offices have exterior walls exposed to the 31°F outside air temperature. These zones should be delivering a lower air flow rate and most likely be in heating mode when the air flow needs to be at the minimum air flow scheduled in the 1999 design. Change or confirm these zone air flow settings for the heating mode in the BCS. Change or confirm these zones hot water cabinet heaters set points are at or below the VAV heating set point to avoid operating heating and cooling at the same time. Although not directly related to lAQ concepts, but noticed during the walk through, the following items should also be considered. 12. Modify the hot water cabinet heaters and baseboard heaters controls from local self contained mechanical controls to electronic controls as part of the BCS. This will allow the heaters to be used in the occupied mode as supplemental heat and in the unoccupied mode with an energy saving night set-back temperature setting. This will also allow for a central control system that will help avoid the possibility of heating and cooling at the same time in a zone. Considering the air conditioner control zones that already group several rooms into common zones and adding for toilet rooms with hot water heat a total of nine electronic control valves will be needed. The energy savings has not been estimated but would come from the ability to control the night set back heating temperature, typically 5®F from 72®F to 67°F. The energy savings was not estimated because the hot water heaters are likely intended to have set points at the lower night set-back level by design. This change would maximize comfort in the heating mode because the original design included forced air heating at the minimum VAV air flow rate. This heating mode at the minimum VAV air flow rate is common but does have some practical limitations. The system forced air design uses overhead supply air diffusers which are designed for cooling. In the heating mode, the hot air has a buoyant effect that makes it difficult to fully deliver to the lower occupied levels of the room. This can be exacerbated with a minimized air flow rate setting and high ceilings which can lead to the heated air short circuiting directly to the return air grilles. The exterior walls include cooler windows and can create down drafts of cool air in the room. Together the heating mode can have limited effect on the inside air temperature at the occupied levels in the room and would have a limited effect on countering the cool down drafts along the exterior walls. By using the perimeter heaters in harmony with the VAV forced air heat at the designed minimum air flow rate, heat is provided at more strategic locations in the room. The cool draft at the exterior wall would be addressed with a heated updraft that pulls the cool air from the floor, through the heater and up to the higher levels of the room where it can mix with the ventilation air. The result would be a more uniform temperature throughout the room and increased ventilation air mixing in the heating mode. 13. Modify the boiler supply water temperature set point. There does not appear to be a boiler supply water temperature reset. Reset would allow the supply water temperature to lower during all but the peak heating conditions based on outside air temperature, Energy savings would be realized by avoiding having to heat entire hot water system to the maximum temperature all the time. 14. Install a belt guard on EF-1 located in the attic over the front offices. 4.1 ADDITIONAL FINDINGS 4.1.1 Record Drawings Review and Confirmation The design documents provided by the Town were from the latest major renovation dated 3 November 1999. These drawings were provided to O'Brien & Gere as copies from the files and the copies were able to be reproduced with above average print quality. Further, the HVAC designs on the drawings are, in large part, an 10 I FINAL: February 22,2012 Qobriensgere l;\lthaca-T.6449\48281.Town-Of-lthaca\Docs\Reports\Town Of Ithaca lAQ FINALdoc TOWN OF ITHACA | INDOOR AIR QUALITY REPORT accurate representation of the existing conditions at the Town Hall. However, the few items below were noted as minor changes in the existing construction compared to the design drawings: n On Drawing No. MlOl - In the Records Vault, the dedicated air conditioner AC-1 is shown located along the west wall rather than its current location in the middle of room east of the location shown. n On Drawing No. M103 - EF-1 and its associated ductwork are shown in an "L" configuration rather than the current mirror image of the "L" configuration. The duct riser is located above the Toilet Rooms. The exhaust duct is shown routed north to an elbow and then to an easterly duct where the fan is shown. The existing construction has the same duct riser but with an easterly duct to an elbow and then a northerly duct where the fan is located. The length of duct and number of fittings is the same but the current routing and fan location is conveniently along the access cat walks. n On Drawing No. M104 - In the Records Vault, a hot water cabinet heater is located on the south wall at the west corner. This cabinet heater is not shown on the design drawings. 4.1.2 Opinion of Probable Construction Cost Recommendation #8, add ventilation air to the Records Vault: CAV control box, ductwork, duct insulation, air grille and balancing $3,200; reprogramming the BCS with one man for one day is estimated to be $1,000 for time and $200 for travel; 40% contingency; total estimate = $6,160. Recommendation #9, EF-1 to operate during occupied mode includes time for reprogramming the BCS with one man for one day is estimated to be $1,000 for time and $200 for travel; 40% contingency; total estimate = $1,680. This estimate assumes no parts are required. Recommendation #10, new exhaust fan to replace the old fan: assume new size fan motor is 120 Volt and replaces three-phase fan motor; demolition of fan, fan power and controls $800; extend new 120 Volt power and controls, assume BCS is already there and can be reused, $1,500; fan $1,100; ductwork modifications $500; 40% contingency; total estimate = $5,460. Recommendation #11, annual recommissioning: includes testing, adjusting and balancing the existing VAV forced air system $5,000 ; and adjusting the programming set points in the BCS using a separate controls contractor $5,000; 40% contingency; total estimate =$14,000. Recommendation #12, add perimeter heaters to the BCS: includes all of the work in #9 above plus nine zone controls $13,500; $2,200 for the retrofitted hydronic system work; 40% contingency; total estimate =$22,000. This does not include an allowance for repairs found needed or engineering and assumes the BSC has sufficient capacity to add these control elements. 111 FINAL: February 22. 2012 l:\lthaca-T.6449\48281.Town-Of-ltliaca\Docs\Reports\Town Of Ithaca lAQ FlNAL.doc Qobrien&gere ATTACHMENT 1 Online Survey f ? t ^ p \ 360* Engineering and Project Delivery Solutions G OBniENBGERE Town of Ithaca Town Hall Occupant Health and Comfort Questionnaire Page 1 of 5 / \ » Member login » Send my own surveys » Quick tour Town of Ithaca Town Hall Occupant Health and Comfort Questionnaire Survey Results 1 ^ Please enter the following: Vitw Individuot Retponset View 14 Responses 2, I Area or room where you spend the most time in the building: View 14 Responses I Do any of your work activities produce dust or odor? No Yes If Yes, Describe: View Responses 4 I Check ail that apply, do you: 13 93% 0 0% 7% Total 14 100% Smoke?7% Have hay fever/pollen 6 43% allergies? H;)vp skin 21%allergies/dermatitus?3 Have a cold/flu?0 0% 36%5 l-|p\/p nthpr 21%allergies?3 Wpar 3 21% Ooerate 8 57%display terminals? j t \ ' 1 http://www.zoomerang.com/Shared/SharedResultsSurveyResultsPage.aspx?ID=L266BV6... 2/16/2012 Town of Ithaca Town Hall Occupant Health and Comfort Questionnaire Page 2 of 5 1 f \ Operate photocopiers 10% of the time? Use other special office machines? Take medication currently? None j 1 ' 7% 1 i 0 0% 4 29% 4 29% ? I Office Characteristics i Number of persons sharing same room/work area? View 14 Responses I Number of windows in room/work area? View 14 Responses 7 I Do windows open? V, 3^ I Please rate adequacy of work space per person Top number is the count of respondents selecting the option. Bottom % is percent of the total respondents selecting the option. Poor Average J Yes 2 14% 12 86% Total 14 100% y Excellent 0 1 6 3 1 4 0%7%43%21% 1 29% t \ 9^ j Please rate room temperature Top number is the count of respondents selecting the option. Bottom % Is percent of the total respondents selecting the option. ExcellentAverage 0 0% http://www.zoomerang.com/Shared/SharedResultsSurveyResultsPage.aspx7IDsL266BV6... 2/16/2012 Town of Ithaca Town Hall Occupant Health and Comfort Questionnaire Page 3 of 5 10.1 Do others smoke in your work area? 11.I How long have you worked in this room/area? View 14 Responses 12.1 How long have you worked in this building? View 14 Responses V. Symptoms 13^ j Choose all that apply Difficulty in concentrating Aching joints Muscle twitching Back pain Hearing problems Dizziness Dry, flaking skin Discolored skin Skin irritation Itching Heartburn Nausea Noticeable odors Sinus congestion Sneezing High stress levels Chest tightness Eye irritation Fainting Hyperventilation 10 Yes ,0 0% No 14 100% Total 14 100% 7% 0% 0% 14% 7% 0% 29% 0% 21% 43% 0% 0% 7% 57% 71% 14% 14% y 64% 0% 0% t S '! http://www.zoomerang.com/Shared/SharedResultsSurveyResultsPage.aspx ?ID=L266BV6... 2/16/2012 Town of Ithaca Town Hall Occupant Health and Comfort Questionnaire Page 4 of 5 Problems with contacts 3 21% Headache 5 36% 7 50% 10 71% Temperature too 9 64% /S 14. I ® doctor for any or all of these symptoms? Yes No Total 6 14 57% 43% 100% 15. I When do you experience relief from these symptoms? View 14 Responses I 16.1 What time of day do these problems usually occur? 18.1 What months do these problems usually occur? 14 100% 12 86% 7 50% J 17. j What days of the week do these problems usually occur? Sunday |2 14% 14 100% 14 100% 14 100% 14 100% 14 100% Saturday »1 7% J 12 86% 12 86% 13 93% http://www.zoomerang.com/Shared/SharedResultsSurveyResultsPage.aspx ?ID=L266BV6... 2/16/2012 Town of Ithaca Town Hall Occupant Health and Comfort Questionnaire Page 5 of 5 April May June July August September October November December 10 11 10 10 19i I seasons do these problems usually occur? 20.1 Do symptons disappear? 21.1 in your opinion, what is the cause of percieved indoor air quality problems? View 14 Responses 10 9 12 12 12 71% 79% 71% 71% 71% 64% 86% 86% 86% J 12 ! 86% Summer 10 71% 12 86% 12 86% Yes 1 7% No 3 21% When? 10 71%View Responses Total 14 100% 22. Comments: Please take this opportunity to comment on any factors you consider to be important concerning the quality of your work environment. View 14 Responses v.. T'v !: fPf E Online Surveys | Sign Up For FREE | View Our Features © 2012 Copyright SurveyMonkey Inc. All Rights Reserved. Privacy Policy j Terms Of Use Help t I http://www.zoomerang.com/Shared/SharedResultsSurveyResultsPage.aspx?ID=L266BV6... 2/16/2012 ATTACHMENT 2 r\ Interviews f \ 360° Engineering and Project Oeiivery Solutions QasmENGGERE Occupant interWew pageiafiBuOdlne Name: Rto Numlw.Addna:Occupant Nan»e; Ci J^vjtakKnni^nrr.,CMnpJatad hw; Tide rwwsection 4 dteuicee eoflacffne end/nowpredng Aifiwmatton from oeeiflene;OmtPTgiH PATTBIMBWhatUndofevmplomaordiecoiTifijitaraiwatpeHBnelnB? /5 /"^r ,./■Iry ^Arevou smraofothsrpaopla wBhaimOareymDtDmaofcencerrri? Yte WnAre you smraofothsrpaopla wDhaimOareymptDmaofconcerrri? 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Of aetMdoa In thabuBding] that tend to occur around the same dim OS your tymptorns?ffrHidecrAirQaalbfFena WltL2faTdoor Air Quality Syslams Approach »Thlnt Etlllfon■riOccupent interview■nAiMLPAmsiaWhere are you wtim you OiCMrieme ayinplDms or rSscomfoit?Whora do yoa re*!") imst tdyourthno bi die btdUbig?Sec.(^ADIHTiniAL MPOnBA-nOHDo you hare »i,yulisiu.,»iloia about building oondMonc that mlghi mod otiandon or ratgltt help''«T*"^yp*"'ayniptiyntlaflvtain|iecinure,huitB<flty,d»afa,BMBMd.«ft.odara)7Hare you aaugttmsdsol ottnndon for your aympttmt?JUcDo you hare any othwcomniaMS?C/An^icPego2of2i188 ladaarAlrQiiBBtffciaiiRdeor Air (KiaOly - A Systsms Approach • TMtd EdltioiiA,a Occupant InterviewBuldliq Name:Pege t ^2. FQsNumbet: .OcaiDantWiaBg ^ O t <* Og^<5 WoifcLneatlnn:CwBptaadby: TWa dsieSsctim 4 dteiacaa esMeedw Mtf ftitmpntbrff MiMnatftNi Ann eecwwintsmrnamnERNsWhat Und a! symiiioins or fsoomton 09 you o^eriMttlao?^ /7-ee 2.Are ytua emuvofothvpsoplswUi BbnUarsymprenoorconoerM? Yea ^ No .If so. wharaiB thdr nsmee uid locsfions? _00 you hM say hsiM emidnions that may mala you iMitieulBity wtBCOpdUa » omlronrnontd probtems?Q eantact lansos Odaoi&canSoMaciiItfiSsBasa□altniglea achronlereepiretaYtftaasiQ chreida neurelosiea) ptablomsOundugoing dtomothsrapy or tadladoo thanpyO fanmuno sysam tupptaased by dbooso 0ottwrceussaTmiMaPATiBaisWlian ifid your symptoms start?When 0o ihsy oeneretly woret?Do they 00 awoy? tfeouwhen?ttoie you notlcod any ^Om awots touch «s isulliar owBiaa. tampoaiuro or hunddfty clunflca,« acUvlBes In thobuSffing) That vnd to cctvr ammd liM same fimo as your eymptoRn?yvs, 1-^ f-rtfni~^ 188nA2Indoor Air Quality Systams A^natli -Third EditionOfMsupant interviewPagagofZiePAtiALnmBMsWmareyDUwhanyouwvKlencoaymptamsordttonillMt? .P^ cf"Whore do you apaod most i/yiwr dme in tho bdliBnd?cX ^2* /tf,AUDmONM. ■mMIMATHniSKiTaT:.sss;^fisir^t* tf-i/ntt/P r-^r"Hove yw sought medteridHflfUiun for your oymptuma?S h e-cXf/UbOo you (wvoony other ooffwnant*?3188 fadsor/UrOBsil^AinnaIndoor Air Quality - A Systems Approaeh • Third EditionA3333 Occupant InterviewPaoeitazOesMMtil Mania:../•C5e«ton i diteessai ccflafltng nrfinftwiaWMp InfamMon tnm oai/pim.•WPITDM PATTEKMSWhat kind oflymptDiTra nrducoRTfon BrayouaxparianclngfTot^r\AreymeiranofotherpaopiawKhslmaarsyniiaamcQreonearrM^ Vei Noffco.wh«aratlMjrnamaandloe«taofla7Do you liava any haahh eoiKftiionstbM may make rou panfadarty auceaiidlde to mliwnnaniBl praManx?O aontaei tanaaa □dnmlBcsiScMBacuiardlaaaaa D undaigoing chatnotf wtapv or tadiarion ttiatapya ctronlc laapiraury dsaaaQ daonb: aauroiegieaI proUama□ Immuna ayatam iupptaaaad By diaaaaaoroDiercauaMWhan iSdyeurtymaiDnii itart?Whan ara thay gorHxallv went?Doihavsoawey? lfao,wihen?How you nailcad anrotharavBntsuuchaawQathersvenn.aniparBnire orhumliKirthanoai.orBeiivltiaa IninabuBdingI that tand to occur around the aame lima aayoor aymptDmaT/adaoriUrOuUyFmu MSIndoor Ah QuaSty 7^ Systams Approaeii Third EditionOccupant interviewSPATIAL PAntHNaWhoa am you when you eyrtiptomsor daacwtoi?When do you apand moat irfyourdme fai tha bulUng?ADwrniu. MranaATKMDo you hauaaiychaoiyationaabnftbuNdlnBeondWanai^nilSlKflaadaRaniienorRaehthetoanlalnyeur•ympiamf (a^., tampeiature, hunddliy. ikald, mgnantair, odoreJTHa«a you Boagte matScal anareian far your sympaama}OoyDuhavaanyotharccmntKa? /tSt*- S-ifoIM rmfair Air QmStyP^mMindoor Air OuaDty > A Systsma AppnMch • Third Edition Occupant InterviowPagelf^iOeeupwitNama:.^(fc F-S6edon4cBKnju«secSMhigandmtBr!»9iaiglf'taintattoalfvm9eaipunB.eWPTOH fATreWSWimMndcrtttwiptatTwofiBaxintfuitaravouBqwienetofl? l»/4 f(Kca^ a.-f-re^alArayouamnivoiherpoivlftwkiiatnrilarsvijfotTiBorcsrsBiTn? v— -J|^ No .i f/x5-c^»»ytfsa,whotwoth«lrn»mM«ndlocafioti#7__^Do you iMva any hulih eeiidldona thai may mska you parHcuIsrly euieaptOile lo arMronmemal prablatm?Q Dontaet binaea Dchninleeartllewaculaf eUaaaw□ altargkM Ochtonic raapiralopy dieeaasQ dsonis nasratogieai probhtmO undei^oin? ehamodwrapy of radlaiton ttimpyQ bnmuna aysom sapp/Bsaed by dseaMoreilMreaiiaaaWhan (fid your ayiriDUffl* itarx?WInq araiMy Bonantfy wo>«i7DoDtevgoaMiyr lfao.¥«han7V P'^iU^JZLKm yoa Mdeed any eOiar aww IsvGh as wanhar ewami, lBfflp8«(r« Of hufflldOy cMngBB, oradM6n l^mabvfldlnol that tend to occur areuno ma same flma aa your aymptofna?/adDorXs'CuaSry/'cniu Ifiindoor Air Quality .7-,ASyslemB Approach -TMid EditionOccupant InterviewBPATVU. PftTmCNSWhere are you when yQuajpananeasynanoRtsarcUutantbrt?Whare do you apaid tiuict of your ftns «i the bidldlra?ABDinONAL NFOaHATIOMteyou tiSM afTyjebaaryalkwMbaympmnu l&g^nvereS^huiout bvMagaendldota diK n^ht need aRorrdon or ndght help ocplaln yourmi^/6rd»nsgtwnt afi; odora)?Have you acwght medical aOantion lor your aympa):Do you have any other eowrriam?r-r%'196 iitiearMr^KiSt/foIndoor Air Quality - A Systema Approach • Third Editten Occupant interviewOMUpUrtWoma;.Occupant InterviewSPATIAL PAniR»9WtmareyouwtMnyauexpprlanMtyinpconuordiKonrfbK? ,SaedoniditeueeafeolhatngandtitterpitilngMomationiroiJiosBWf- J-SYMPTOM PATTBWB ,WMUMlattymstDrRserditcemfeRmyaueicpPriBncisg? 1' ^/-eTf"-AwimuB1«f»ififnlttArnaf«r.teAt>ialiT<il.rayn»»nmenr>>^«M».> V— MnWhore do vMi aptnd most pf your tima in ths bidUng?^0 % o9^icS^AOOmoHAL nrenBAIHHIto you hovagryobMaaoileniPbaIff building contBtlonodtatmbiliinoadoanirion or mlfltg Mpnptalnvoar^niiloiHiis Id-e, tompof anire, btanldty, ibate augiMUt arr. odonl?V Mwhatarelhair nBauaanC leeabem?.Doyau hive any health condldonstha may ntabyau paitiDujariv eiwaeprtile to onvlrpnnwntid prebiera?h;6lt»et lenaei OehnnfcGaidiavaaci^rdbaeee QundaiBoInschentptherapy or radiation therepyaaHargiae □chreniereapiraloiy daeaas O Immune aystarniuporeaaed by dbesw orother eauntOehranis murological prsblemsTUMOPArTBaBWhan did youreymploma itart?Whan ere they eanenly vroraODothavtioawBy? tfae.whan?Hove you naUeodanyodisrotwisleudi ■svwtharavaflaLWnperelureorhunlldny ataiiBsa,eraBlMtia la thebuBiSnB) thatlend to 9600 around (he eame 6ms aa your aymptoma?Hawa you awflhi madicB] atantlpn fcr your aymptoma?loj iSY"Do you have any other eommenti?C/ST-S<5frijnS f^JPiludaerAitQaalayFomt ISA• i.t roU1M ItiomAlr^iciltffortBimdoor Air Quality Systems Appraach TMrd EditionSideor Air Quellty - A Systano AppnMieli • INrd EBtlen Occupant Interview1 eftOccupant InternCtesmmNMns: Worfclsakm:CB/npland by;.Seakuti<BnittfiteaMactlaQMoainUivnfli<gk*KmmlonfninoeeupBra.SYMPTOM PATTBBISWhat UtMl trf syfnpioins or Jueuntfuit an you nperiancins?AntMawsraofottMrpsepIs with similar aympiamaorcbncarni? Vas .SMTULMTTDaVSWiiera are you t*ben you ai«p«lsnc« sympuns or dlacomfbit?VHnndo yOD apa^ mutof youttitna in thobdhdnfTADnnaui. nniBHAncwDoyouhweanyohnnredoniBhoabundngediidWoBathitralBWnoaiJWemJonormlBMbalpajailalnvouf•yniplora [o4v Mnpemira, hureidtiy, dtata, aiagnentair, otfori)}lfsa.wt«tarsitialrnaniei and toEa^nai.Do you hava any hsaUi condMons thn tnoy rnMo ytni paitcularly wccaptlble to emrlrenmontal problania?^^toaatienaos □duonlcesnjlcMuuiatdlaatBe Q undargtine cttetnoBiarapy orredlation ttianpyOaltaigiM QchronteraopinUfYdleaen aimmwoaystBniauppreaMdbydlMaBaoroOwrcausaaQ cfiranic R«vrol09leal pnblomaTOms PATIBBBWhandklyoarsymptorruftarOWwn^thayoBBBralvworelT . l——DetnaygoaiMy? lfso.wben7Haw you notbed any othor evatitt (aueh as waathar awntB, tampmture or bdMdlty ehenfloa, m aoSvltlaa fn thobuilding) mattand tb occur around Oia mma tima a* your avnwmma? /Hava you aought madical amaien for your aympttitna?Do you have any odisreommartg?yo'liv^ SMdeorAb-(2w0t*ftnD ia1M MMYM-^aibyroIndoor Air Quality -^A Systems Approach • Third EditionIndoor Mr Ckialtty • A Syatema Approai^ • Third EdWen:) Occupant InterviewPageiotlOcsupamNams.tfteritt^lnn! KSjU-r-4 dfemceB coOMftw Mtf/Qtwpr«M0 Mbmwfen AwnBVMP'lUH PATTBIMSWhat kind oC sra^tsra or dKcmfoIt M you sxpBriMdS (inl/J- /6'co^ /i£jies!• of ovitr pooplswkh afarOtroymptatmof eDncBfni? Ymlfso,i«hacorothek-n8nMsnaiDcatians7 LDoyouhiveanynsekh co«fW0i«thB(inavmakByoapankutarlvau«cap(Ibl« toenirironmenMproblomi?^^ntaetlMM* OehraniectDiflovDaBuiar dseosc □ undkmoiRe etwmoctenpy or nAfien therapy^|4lBrgles QcbronlcrHpirsiorytficMM UlmmuMtyairnnippfanadbvdlseeseorUa H. OtIsreSMMiy OdBonlcfteutologJeelpfObliiTioTnnilB PAT1BBBWhandidvourayniotomaetetf ^When or e they smwra(y wooiTDo iiiey so away7 Ifto, when?7 KM ^ yHb«»vqu natlcad any other •««ntt Utich at Moetlier ■wim, tomperauniarliuinldHyehangse. wacUvittoabitNabuiliflnB} thei tend to occur around the same time at your aynipiiEm?iKdearAJrQaaiafPana lUIntfoor Air Quality tA Systama Appreac^ - Thlnl EdWonOccupant InterviewSPATIAL PATTBRN8WhsrearaymwhanyauaxpananeeaympnrMordteofflfOrtT .PagaSofiWTiBie do you spend moe ofyourtiira) in the bulidno?i- dcxh ^addttkmalhrmihatmn X-hDa you have any obsBnadons atota buHdIne eendWonB that mIoM need enntion or mlohi^A auAbt youraympioms w.o> Ceaopencura, humldiiy, Afta. Agnentalr. odonl?Hera iw aougtteiedcel BtMian foryour qnnptoms?yt/0yOo you here any othercommenta?fly J TT-/1M UdocrAJrt^iaBffFoimiIndoer Air Qutflty • A SVDtema-nUrd Edition / Pollutant & Source Inventory r\ 1. 360' Engineering and Project Delivery Solutions 0OBRIENGGERE Pollutant and Source Inven Building Nam«: Address:. CompletBd bv: /^^/. cJh^gI Page 1 of 6 Using the list of potential source categories below, recon that may require further investigation or treatment Sour be linked to single, unrepaated events. For intermittent s nant production, including correlations with weather <e.g Sscdons 2,4 and 6 discuas peUutant souiBea. Appsnd/x A provk Source Cetegory Checked Needs Attention SOURCES OUTSIDE fiUOOINO Contaminated Outdoor Air Pollen, dust )<r Industrial contaminants x' General vehicular contaminants Emissions from Neeif>y Oourctn Vehicia exhaust (parking areas, loading docks, roads) Oumpsters > Re-entralned exhaust x Debris near outside air Intake SonOas Radon Leaking underground tanks Se^ge smells Pesticides Indoor Air Qi .RIe Number: dications of contamination or suspected pollutants ontamlnatfon may ba constant or intermittent or may try to indicate tha time of peak activity or oontami- Jirectionh mco on common measuroments. «ea<ion Comments C( >rmr 213 Indoor Air Quality - A Systems A eh • Third Edition A.15 H t ) Pollutant and Source Inventory Page 2 of 6 Building Name:. Completed by: _ .Address:. Date:..File Number:. Using the list of potentiel source categories below, record any indications of ccntamlnation or suspected pollutants that may require further investigation or treatment Sources of contamination may be constant or Intermittent or may be iinked to single, unrapeated events. For intermittent sources, try to indicate the time of peak activity or contami nant production, including correlations with weather {e.g., wind direction). Source CatBgory Cheeked Needs Attention Location Comments Moltfura or StaiKfing Water Rooftop Crawlspace y CQUIPMEWr HVAC System EqidpHMnt i Combustion gases Oust, dirt, or microbfal growth inducts C?" f . Microblal growth in drip pans, , chillers, humidifiers ; Leaks of treated boiler water Nen HVAC System Equ^ment Office Equipment Supplies for Equipment x;• Laboratory Equipment Indoor Air Quality Forms 214 A.16 Indoor Air Quality A Systems Approach • Third Edition Pollutant and Source Inventory'PageSafS Building Name:. Completed by: _ Address:, Date:.. RIe Number. Using the list of potential source categories below, record any indications of contamination or suspected pollutants that may require further Investigation or treatment. Scurcaa of contamination may be constant or Intermittent or may be linked to single, unrepeated eventa For Intermittent sources, try to indicate the time of peak activity or contami nant production, including correlations with weather (e.g., wind direction). r w Source Category Checked Needs Attotdon Location Comments HUMAN ACnvmES 7 Pafson&l AoUvftin - Smoking Cosmetics (odors) Hottsakoeplng Acthdties Cleaning materials X' Cleaning procedures (e.g., dust from sweeping, vacuuming) Stored supplies V Stored refuse Mafntenaneo AcOvftles Use of materials with volatile compounds (e.g., palm, caulk, adhesives) Stored supplies with volatlia compounds Use of pesticides Indoor Air Quality Forms 21B Indoor Air Quality - A Systems Approach • Third Edition A.17 Pollutant and Source inventory Address: File Number:. Using the list of potential source categories below, record any indications of contamination or suspected pollutants that may require further investigation or treatment. Sources of contamination may be constant or intermittent or may be linked to single, unrepeated events. For intermittent sources, try to indicate the time of peak activity or contami nant production, Including correlations with weather fe.g., wind direction). Comments Building Name: Completed by: Needs Checked AttentionSource Category BUILDING COMPONENTS FURNISHINGS LcMations Associated with Dust or Fibers Dust-catching area (e.g., open shelving) Deteriorated furnishings Asbestos-containing materials UnsanHary Conditions/Water Damage Microbia! growth in or on soiled! or water-damaged furnishings I Indoor Air Quality Forms 216 Indoor Air Quality - A Systems Approach • Third Edition i Pollutant and Sowce Inventory Pago 6 of 6 BuildtngNBrne:. Completed by: _ .Address:. Date:. File Number: Using the list of potential source categories below, record any Indications of contamination or suspected pollutants that may require further investigation or treatment. Sources of contamination may be constant or intermittent or may be linked to single, unrepeated events. For Intermittent sources, try to Indicate the time of peak activity or contami' nant production, including oorrelationa with weather (e.g., wind direction). rl ' j Needs Source CBtegory J Chsfiked i Attfintlon Location Comments Oiemlcats Released F^om Building Componanlo or Furnishings Volatile compounds c-cs-y \ 1 OTHERSOURCra Aecfdantal Events Spills (e.g., water, chemicals, beverages} Water leaks or flooding iJfir Firs damage 1 Indoor Air Quality Forms 217 Indoor Air Quality - A Systems Approach * Third Edition A.19 Pollutant and Source Inventory Page 6 of 6 Building Name:. Completed by: _ .Address:. Date:.File Number:. Using the list of potential spurce categoriee below, record any Indications of contamination or suspected pollutants that may require further Investigation or treatment. Sources of contamination may be constant or Intermittent or may be linked to single, unrepeated events. For intermittent sources, try to Indicate the time of peak activity or contami nant production. Including correlations vWth weather (e.g., wind direction). If ill »i !^ m•y, . % * ¥fl. ■lil i i'i IiJ-1 Source Catsgory CItecked Needs Attention Location CommentB Smoking lounges Food preparation areas X Underground or attached parking garages Laboratories Print shops, art rooms /i/d VExercise roorne Beauty salons Radoeoraling/lla^/Remodelhiio Emissions from new furnishings >< Oust, fl bsrs from demolition Odors, volatile compounds X i n Indoor Mr Quality Forms 218 ' 1 A.20 Indoor Air Quality - A Systems Approach • Third Edition CIramlcal Inventory Buitding Name:. Address: R!e Number. Completed by:.Ptione:. The Inventory should Inolutte chemicals stored or used In the building for cleaning, maintenance, operetlons, and pest control. If you have an MSDS (Material Safety Data Sheet) for the chemical, put a check mark in the right-hand column. If not ask the chemical supplier to provide the MSDS, If one Is available. Sections 2,4 and S dfscuso pollutant sources. Sactlon 4 diaeuaaes MSDSa. Date Chemleal/Brand Name Use StBrage Looatlon(s)MSDSonfOer \ n • -i - _L . . 1 1 Indoor Air Quality Forms 221 A.22 indoor Air Quality - A Systems Approach • Third Edition Pollutant and Source Inventoiy Page of Building Name;..Address; Completed by:..File Number: Using the list of potential source categories below, record any indications of contemination or suspected poitutants' that may require further investigation or treatment. Sources of contamination may be constant or intermittent or may be iinked to single, unrepeated events. For Intermittent sources, try to indicate the time of peak activity or contami nant production, including correlations with weather (e.g.. wind direction). Sectlona 2, 4 end 6 discuss pollutant sources. Appendix A provides guidance on common msBBuramentS. Souroa CateaorV CommentsChecked Indoor Air Quality Forms 219 Indoor Air Quality - A Systems Approach • Third Edition ATTACHMENT 4 rv Sample Location 360° Engineering and Project Delivery Solutions G OBniENGGERE w<h" 0,8 . fmflia'0e lal S't I-^_Ti5iS lii_: •; r ^illC Xs \\\\ O • \v«:i%..h^_-_ jjjj.0 0 j[ 0 0 0 _40 0a:oro-hnI.r7H' nrl!i-lijlw •. CI4> ftRenovation ofTown of IthacaTown Hall213 North Tioga StreetIthaca, New York11-!i'lI i| !|,5 ¥ !M•T • ^ IwifliP'wSli!< .<•;<>/C •<': VIII lAQ Data 360° Engineering and Project Delivery Solutions I^OBniENSBERE Date ( >al\ lAQ Data /n Sjif-i ?EZ Location Time Number IrH iTemp Occupants 1 1 COj CO 1 Mold Sampling Start Finish LPM 1 o6'yo o 53.5 5^6 o.@ — a.oWhh o 40.864.3 53^4 0-3 — — —- — i 3 064^&36.0 79.5 645 —— 4 0660 o 3^.7 13.0 ^>.0 —— — — 5 otss o 31.6"73-0 417 *•—— \c?7o6 o 3f. 6 73./657 £>^0 ——— 9-ol\n o 3\.^11 .'4'o* 9.-——• - 3 oTh-O o 31.9 ixo .'k>3 ai .——' — 4-ol-bD o 9&S 15-6 6o8 O'O .— — 5 0138 <D 3o.6 73.f?543 OA — —— C (0145 o 30-^14. \ss§o,^-•— nn —- 9^Ogoo \30.9s Il.t tn — — — 3 oe\s \2>0-5 140>531 (p,S — —"— 4-0830 X a-r.T 74.1 SSI-———— 5 O045 a 30.1 73.6 SSI <9.4"— -— — 1 e06«t o 761.6 661 <9. 3 <985^c?lo7 14),—'419-ao —— —s X I 68.4-esa 4-o^'^e <>\36 %S.o 3 «^44-3 33.9.73.o o. ^o«\44-9^.& f iOOC?9s 3€.g 71-8 0-7 \0OO \OO0 90.O o I 6.oo4' . coo^ (P,oo7^ .cofl 0'0o3> O'oo 'X C' ooS pj i o f" 3l- /-*\ Date \^lo6 /n TAK. T51 lAQ Data •gAlC 85 Location Time Number Occupants RH Temp COj n CO Moid Sampling Start Finish LPM L . 5 lois 3+J 0.'°^1018 de.o w4% —61-1 4S.I Ml 0,4-\oy\fc)47 \\o55 \4^4 745 1.5 — ——— %lilo o 35.(70.>549 o.3l —.—11—— 3>11^6 3 33.^^73.'^544 o-o ——-—— f \no 33.3.73 3 491 0-0 ——— 5 11.4-5 . 9l 331 73 4S4 o-o ———— Oo+S.i^l3iiS —4-4.0 ^15 0.0 ——''— X o 33.n 71.1 544 l.f r——— 1 \X3<D \15.3.79.5 6\4 0.0 .—— 3 13.^4-3o-5 74.1 553 0.0 — — i''3-56 i 95.7 75.t 531 O-O ——— 5 I3<?S 3l 35.4 71.0 434 Oo --—— I3'3^1 3'.'1 7/.4-534 0.0 —-—— 1 1330 1 3a. \73.^1 437 O.o —,—— 3 \-73l4-543 0. 0 — i"1315 \30.91 73-1 548 0.0 5 I36P 3>3<?.t 73,0 40/00 —— —— PM i 0. <7l 4^ O^CXD ^ Q^OS a-oo \ OOo^ e>* ocS O.OO^ 0'OO(i O.OO^ Q.O^ I 0.0£>4 o. C?I5' OCW3 o^OoQ O'OO^ O'&pj O.OiO p-l a or 9^ Mold Results r\ 360* Engineering and Project Delivery Solutions G OBRIEN6GERE 0BRIENGG[=nEAir Sampling Data FormFile Name: AIR_SAMPUNG.docRevised: March 31.2010i : Client Name: Project NanieProject Location:Sample'ip -1 |M50 t-AX^6Tfluy/ c^PPlYig'^■VWacc^ .A/v/Person Name or:' Location .Qe-z, o^c<rsC[-gYk<;CoL/r4- oPp C"^Start;;; Stop:;Time ■ -Tithe .log 5 A^44"Iq<=LS^iQjg\03n16 3.6f04--7>top: • - Sample ; Shrft. .'iffie. Duration; ;: Puration— ——- gju.-v' —Project Nb:Sample pate:]\'^l (, I \oCOMMENTS - Include descnptjoh-':;actfvitles that may affect results'--1Hcd^ ^ TAC^ oa3Uie "S - r AOCJ3pia.-t-e 4"plgdg-5 -XAC3<^Pump Type: iPump 10\kQ.OO^XI \\Pump Manufacturer: IPre-Cal Post-Cal Average(L/miri)' (L/min) (L/mIn)a6.o iaso ag.o3-e-Dmamo >g--p^9.0ag.Qmo>8-030-OSampleDurationgMgMQ M-Sample:Volume.__iy2:33.^CollectionMedia..;POAPump Mode!:Laboratory Analysis Results:sampled by (print):(sign): /COMMENTS / REMARKS:Date \'^ / 6 [ Time(indude information on calibration device - make, model, serial #, etc.)Please forward analytical results to:Manager of Corporate Healtti & SafefyO'Brien & Gere333 W. Washington StreetPhone: (315)437-^100Fax: 315437-7554□ Standaixl Service (10 days)□ Rush Sen/ice - Date:□ Fax Results toFax#( ) -O Phone ResuHs toPhone #( ) - GALSON LABORATORIES Mr. Paul Tranchell December 14. 2011 O'Brien & Gere Engineers, Inc. 333 West Washington Street Syracuse. NY 13221-4873 DOH ELAP# 11626 Account# 22576 Login# L255167 Dear Mr. Tranchell: Enclosed are the analytical results for the samples received by our laboratory on December 06, 2011. All test results meet the quality control requirements of AIHA and NELAC unless otherwise stated in this report. All samples on the chain of custody were received in good condition unless otherwise noted. Results in this report are based on the sampling data provided by the client and refer only to the samples as they were received at the laboratory. Unless otherwise requested, all samples will be discarded 14 days from the date of this report. Please contact Charlene Moser at (888) 432-5227, if you would like any additional information regarding this report. Thank you for using Galson Laboratories. Sincerely, Galson Laboratories Mary G. Unangst Laboratory Director Enclosure(s) Page 1 of 11 Report Referenceil Generated:14-DEC-11 16:21 GALSON LABORATORIES LABORATORY ANALYSIS REPORT 6601 Kirkville Road East Syracuse, NY 13057 (315) 432-5227 FAX: (315) 437-0571 www.galsonlabs.com Client Site Date Sampled Date Received Date Analyzed Report ID O'Brien & Gere Engineers, Inc. NS 06-DEC-ll 06-DEC-ll 14-DEC-ll 719142 Account No.: 22576 Login No. : L255167 Incubation Temp : 25 C Client ID Analysis MSOl-AIR-120611 : Viable Fungi Parameter Total CPUs Aspergillus Cladosporium Yeast Sterile Hyphae Lab ID : L255167-1 Total CPU Air Volume : 0.229892 m3 Cone CFU/m3 22 4.3 8.7 4.3 4.3 Percent NA 20 40 20 20 Medium PDA COMMENTS: Please see attached lab footnote report for any applicable footnotes. Level of Quantitation Analytical Method Sampler 1 CPU GALSON IB-FUNGIAIR BioStage 1 Submitted by: CDT Approved by : RCF Date: 14-DEC-ll QC by: Tom Burgess < -Less Than cm2 -Square Centimeters ND -Not Detected > -Greater Than m3 -Cubic Meters NA -Not Applicable CPU -Colony forming units g -Grams NS -Not Specified Page2of11 Report Reference:! Generated: 14-DEC-11 16:21 GALSON LABORATORIES LABORATORY ANALYSIS REPORT 5601 Kirkville Road East Syracuse, NY 13057 (315) 432-5227 FAX: (315) 437-0571 www.galsonlabs.com Client Site Date Sampled Date Received Date Analyzed Report ID O'Brien & Gere Engineers, Inc. NS 06-DEC-ll 06-DEC-ll 14-DEC-ll 719142 Account No.: 22576 Login No. : L255167 Incubation Temp : 25 C Client ID Analysis MS02-AIR-120611 : Viable Fungi Parameter Total CFUs Cladosporium Sterile Hyphae Lab ID : L255167-2 Total CFU Air Volume : 0.229496 in3 Cone CFU/m3 31 4.4 26 Percent NA 14 .3 85.7 Medium PDA COMMENTS: Please see attached lab footnote report for any applicable footnotes. Level of Quantitation: Analytical Method : Sampler : 1 CFU GALSON IB-FUNGIAIR BioStage 1 Submitted by: CDT Approved by : RCF Date: 14-DEC-ll QC by: Tom Burgess < -Less Than cm2 -Square Centimeters NO -Not Detected > -Greater Than m3 -Cubic Meters NA -Not Applicable CFU -Colony forming units g -Grams NS -Not Specified Page 3 of 11 Report Referencerl Generated: 14-DEC-11 16:21 GALSON LABORATORIES 6601 Kirkville Road East Syracuse, NY 13057 (315) 432-5227 FAX: (315) 437-0571 www.galsonlabs.com Client Site Date Sampled Date Received Date Analyzed Report ID LABORATORY ANALYSIS REPORT O'Brien & Gere Engineers, Inc. NS 06-DEC-ll 06-DEC-ll 14-DEC-ll 719142 Account No.: 22576 Login No. : L255167 Incubation Temp : 25 C Client ID Analysis : Parameter MS03-AIR-120611 : Viable Fungi Lab ID : L255167-3 Total CFU Total CPUs Geotrichum Sterile Hyphae Air Volume : 0.229496 m3 Cone CFU/m3 31 13 17 Percent NA 42.9 57.1 Medium PDA COMMENTS: Please see attached lab footnote report for any applicable footnotes. Level of Quantitation Analytical Method Sampler 1 CFU GALSON IB-FUNGIAIR BioStage 1 Submitted by: CDT Approved by : RCF Date: 14-DEC-ll QC by: Tom Burgess < -Less Than > -Greater Than m3 -Cubic Meters NA -Not Applicable cm2 -Square Centimeters CFU -Colony forming units g -Grams NS -Not Specified ND -Not Detected Page4of11 Report Reference:! Generated:!4-DEC-11 16:21 GALSON LABORATORIES LABORATORY ANALYSIS REPORT 6601 Kirkville Road East Syracuse, NY 13057 (315) 432-5227 FAX: (315) 437-0571 www.galsonlabs.com Client Site Date Sampled Date Received Date Analyzed Report ID O'Brien & Gere Engineers, Inc. NS 06-DEC-ll 06-DEC-ll 14-DEC-ll 719142 Account No.: 22576 Login No. : L255167 Incubation Temp : 25 C Client ID Analysis MS04-AIR-120611 : Viable Fungi Parameter Total CPUs Aspergillus Yeast Sterile Hyphae Lab ID : L255167-4 Total CPU 12 1 2 9 Air Volume : 0.229496 m3 PercentCone CFU/m3 52 4.4 8.7 39 NA 8.3 16.7 75 Medium PDA COMMENTS: Please see attached lab footnote report for any applicable footnotes. Level of Quantitation: 1 CFU Analytical Method : GALSON IB-FUNGIAIR Sampler : BioStage 1 Submitted by: CDT Approved by : RCF Date: 14-DEC-ll QC by: Tom Burgess < -Less Than > -Greater Than m3 -Cubic Meters NA -Not Applicable cm2 -Square Centimeters CFU -Colony forming units g -Grams NS -Not Specified ND -Not Detected Page5of11 Report Reference:1 G0nerat0d:14-DEC-11 16:21 GALSON LABORATORIES LABORATORY ANALYSIS REPORT 6601 Kirkville Road East Syracuse, NY 13057 (315) 432-5227 FAX: (315) 437-0571 www.galsonlabs.com Client Site Date Sampled Date Received Date Analyzed Report ID O'Brien & Gere Engineers, Inc. NS 06-DEC-ll 06-DEC-ll 14-DEC-ll 719142 Account No.: 22576 Login No. : L255167 Incubation Temp : 25 C Client ID Analysis : Parameter MS05-AIR-120611 : Viable Fungi Total CFUs Aureobasidium Yeast Sterile Hyphae Lab ID : L255167-5 Total CPU Air Volume : 0.229496 m3 Cone CFU/m3 39 4.4 8.7 26 Percent NA 11.1 22.2 66.7 Medium PDA COMMENTS: Please see attached lab footnote report for any applicable footnotes. Level of Quantitation: 1 CPU Analytical Method : GALSON IB-FUNGIAIR Sampler : BioStage 1 Submitted by: CDT Approved by : RCF Date: 14-DEC-ll QC by: Tom Burgess < -Less Than cm2 -Square Centimeters ND -Not Detected > -Greater Than m3 -Cubic Meters NA -Not Applicable CFU -Colony forming units g -Grams NS -Not Specified » f Page 6 of 11 Report Reference:! Generated:! 4-DEC-11 16:21 GALSON LABORATORIES LABORATORY ANALYSIS REPORT 6601 Kirkville Road East Syracuse, NY 13G57 (315) 432-5227 FAX: (315) 437-0571 www.galsonlabs.com Client Site Date Sampled Date Received Date Analyzed Report ID O'Brien & Gere Engineers, Inc. NS 06-DEC-ll 06-DEC-il 14-DEC-ll 719142 Account No.: 22576 Login No. : L255167 Incubation Temp : 25 C Client ID Analysis MS06-AIR-120611 : Viable Fungi Parameter Total CFQs Alternaria Cladosporium Penicillium Sterile Hyphae Other/Unidentified Lab ID : L255167-6 Total CPU Air Volume : 0.229496 m3 Cone CFU/m3 345 3 322 17 2 1 1500 13 1400 74 Percent NA 0. 93. 4. 0. 0. Medium PDA COMMENTS: Please see attached lab footnote report for any applicable footnotes. Level of Quantitation: Analytical Method : Sampler : 1 CPU GALSON IB-FUNGIAIR BioStage 1 Submitted by: CDT Approved by : RCP Date: 14-DEC-ll QC by: Tom Burgess < -Less Than cm2 -Square Centimeters ND -Not Detected > -Greater Than m3 -Cubic Meters NA -Not Applicable CPU -Colony forming units g -Grams NS -Not Specified Page 7 of 11 Report Reference:1 Generated: 14-DEC-11 16:21 GALSON LABORATORIES LABORATORy FOOTNOTE REPORT Client Name Site O'Brien fi Gere Engineers, Inc. 6601 Kirkville Road East Syracuse, NY 13057 (315) 432-5227 FAX: (315) 437-0571 www.galsonlabs.com Date Sampled : 06-DEC-ll Date Received: 06-DEC-ll Date Analyzed: 14-DEC-ll Account No.: Login No. : 22576 L255167 Unless otherwise noted below, all quality control results associated with the samples were within established control limits. Unrounded results are carried through the calculations that yield the final result and the final result is rounded to the number of significant figures appropriate to the accuracy of the analytical method. Please note that results appearing in the columns preceeding the final result column may have been rounded in order to fit the report format and therefore, if carried through the calculations, may not yield an identical final result to the one reported. The stated LOQs for each analyte represent the demonstrated LOQ concentrations prior to correction for desorption efficiency (if applicable). L255167 (Report ID: 719142): SOPs: ib-fungiair(12) n < -Less Than mg -Milligrams m3 -Cubic Meters kg -Kilograms > -Greater Than ug -Mictograms 1 -Liters NS -Not Specified NA -Not Applicable ND -Not Detected ppm -Parts per Million PageSofH Report Referencerl Generated:14-DEC-11 16:21 □ NewCiienI? Report To': Mr. P^u I Tr^ e.U. fAlInvoice To'GALSON'laboratories6601 Kirkville RdEast Syracuse, NY 13057-9672Tel: 315-432-5227888-432-5227Fax: 315-437-0571www.galsonlabs.comClient Account No.'Phone No.*:Cell No.Email Results To: IEmail AddressPpvc.; i ."O* Q> |XA.7r333 Str'ggt'5vr^C<.-^g.,/LyV 13^3^ \Phone No.Email:T"rcA./^ctve. {{.Purchase Order No.:T*r<o^./oU t <o fi<>. CoAVCredit Card : D Credit Card on File □ Call for Credit Card InfoN^d Results By*;(surcharge)Kl Samples submitted using the FreePumpLoan'" Program. 1 □ Samples submitted using the FreeSamplingBadges"* Program.^5 Business Days0%Site Name : Project: Sampled By:Business Days35%Comments:[I?3 Business Days50%[3*2 Business Days. 75%Q^ext Day by 6pm100%List description of industry or process/interferencespresent in sampling area:State samples werecollected in (ex. NY):Please indicate which OEL this data will be used for:□ OSHA PEL □ aCGIH TLV □ Cal OSHAD MSHA Q Other (specify):SNext Day by Noon150%[5same Day200%o Sample Identification*(D(Maxiinum o< 20 characters, ID'S longer than 20m characters wlU be abbrexriated.)Date Sampled*(mm/dd/yy)CollectionMediumSample Vdums,Sample Time,or Sample Area*Sample Units*:U ml, min.,in2, <xn2, ft2Analysis Requested*Method Reference'^Hexavalent ChromiumProcess (ex. welding,platinfl. paintina. etc.)*i t Exa m pliO'^ >. %01/01/t1 ^- 2pc'UW PVC> 960,» <9 n■^Hexavalerit Chrorriium (Cr6) ^* mod. OSHA 11^-215''e * i d- «. Weldinq\3/o6/ltPDA A6AR331.013. L1ASif3- Al.^- 13.06 H331.446A!fSCJ4--All?.-130611334.416Alfeo6- ATK- 1306 U331.446AA60 6-A1<. ' K3.06Ur'sr33.1.446Trr»l\3^Galson Laboratories will substitute our routine/preferred method if it does not match the method listed on the COG unless this box Is checked; □ use method(s) listed on COCFew metals analysis: if requesting an analyte with the option of a lower LOQ please indicate If the lower LOQ Is required (only available for certain analytes see SAG):For crystalline silica: form(s) of silica needed must be indicated (Quartz, Cristobalite, and/or Tridymite)*;Chain of CustodyRelinquished by:Print Name/VZ- C?Q Cs2Date/Timeid^/6/l\ \SfF~^Received by LAB:/-/• 4-. .fXris received after 3> Samples received aftbr 3pm will be cphsidered as nex'uired fields, failure to complete these fields may result in a dela<LAB ORKariMALamples being processed.PageiLeju fK'i.u31 IB50 Vcr; 5 Appr^EfTDaie: 7/22/11 - 7/22/! l"-f^^'priival By; kbecker GALSON LABORATORIES 6601 Kirkville Road East Syracuse, NY 13057-0369 Phone: (888) 432-5227 Fax: (315) 437-0571 Analytical Notes for Microbiology Air-O-CelF" Cassettes Air-O-CellTM cassettes and other spore traps may trap non-microbial particles that can interfere with spore counts. Galson Laboratories provides an estimation of the density of these particles, referred to as a Crowding Factor. The Crowding'Factor ranges from 0 to 5 and is explained below. High levels of paniculate matter on the impaction sample may bias the analysis by obscuring or covering spores. In addition, particle capture efficiency may decrease with high levels of paniculate matter. Crowdmg Factor I Explanation 0 No particles detected. This is typical of blank samples. Because most air samples typically contain some particles, absence of paniculate matter could indicate improper sampling ' if the sample was not meant to be a blank. 1 Particles are far apart and in low numbers. Paniculate matter covers approximately <5% of the impaction area. Spore counts not affected or minimally affected by the particle load. 2 Particles are close together and/or overlapping, and some spores may be obscured. Particulate matter covers approximately 5% to 25% of the impaction area. Spore counts may be biased low. 3 Particles are moderately crowded. It is likely that some spores are obscured. Particulate matter covers approximately 25% to —— I 75% of the impaction area. Spore counts are likely biased low. 4 Particles are crowded, frequently obscuring spores. Particulate matter covers approximately 75% to 90% of the impaction area. Spore counts are likely biased low. The degree of bias increases with the percent of the trace that is occluded. 5 Particles are overcrowded making analysis impossible; no spore counts provided. If certain spores are readily detectable, I they are reported as "Detected". Counts for any genus that exceed 300 spores are estimated to two significant figures. Direct Microscopic Examination (Screens) • Due to the inherent nature of screen samples, a spore count is not performed. Page 1 of 2 Page 10 of 11 Report Referenced Generated:14-DEC-11 16:21 IB50 Ver: 5 Appr/EffDale: 7/22/11 - 7/22/11 Approval By: kbecker Upon special request counts may be performed on swab, liquid, or bulk screens. Jk «p= =f ™ Thd ieyei of contamination is a subjective measurement and corresponds to the general quantity of spores present in a sample. It also describes the amount of spores relative to one another. Viable Fungi Analysis • Standard growing conditions for viable fungi are 25®C +. rc for 7 days. • Standard growing conditions for viable thermophilic fungi are 37®C +. 1®C for 7 days • Results are reported in colony forming units (CPUs). A CPU can originate from one or many spores. • Galson Laboratories uses and provides Potato Dextrose agar for all cultureable fungal methods. We have found Potato Dextrose agar to be suitable for the culture of the widest range of organisms. Other agars submitted or requested by clients are grown under the above standard conditions unless otherwise requested by the client. • Some fungi may not produce identifiable structures in culture or under standard sucr'"^ conditions. These fungi will be considered sterile hyphae and reported as • Uck o^f^owth under standard conditions does not preclude the presence of fungi or Its viability in a sample. r • faS*^ corrected for a positive hole correction • Identification of fungal organisms is based on visual microscopic examination at up to seven days of growth under standard conditions. Due to the large numbers of dift^erpnt species that may comprise them, certain genera may appear similar due to v^iations m stages of their life cycles, growth requirements, and/or environmental stress. A very limited amount of identification overlap may occur due to morphological similarities. • tampling "P PeraonCs) responsible for conducting the Quality Assurance Galson Laboratories maintains quality assurance through the following steps. There is adaily QC program for all analysts. Samples are QC revievved on a daily basis. A second analyst reexamines samples thaf have no observable spores. All reports are reviewed prior to release by the section supervisor as well as by the QA department. In addition Ga son Labor^ories is AIHA accredited for fungal analysis (air culturable, bulkculturable, surface culturable, air direct exam, bulk direct exam, and surface direct exam). 1 Page 2 of2 Page 11 of 11 Report Reference:1 Generated: 14-DEC-11 16:21 HiiiBiii i ^ lAQ Summaty 360' Engineering and Project Delivery Solutions 0OBRIENSGERE Town of IthacaTown HallIndoor Air MonitoringAttachment?. Decembers, 2011 Indoor Air Quality MeasurementsCartwn Dioxide (COi) in ppmCarbon Monoxide (ppm)Temperature (*f}Relative Humidity (S)DuS! (mg/m*)Hold/Fungi {CFU/m')MeaauradGuideline ValuesUeuuredGuldetlne ValuesHaesurvdGuideline ValuesMeasuredGuidelineUassuredGuidelinehleesuredGuidelineIncationTl/noNo. ofeeeuDenbtResultsASHRAEPerformance Std.fOutdoora * 70D1 OSHA PPl.ResultsOSHA 1 ACGIHPEL 1 TWAUSNaUenalAAQSReaultsASHRAE SummerfASHRAEAJrborne MeldWHO Max.lAQ 01 . Judy Draka's Olficas063005860.5i66.253.50,002SQO CPU/m3070505S70.073,631.60.006074505880.374.130.2O.OOB085906890.372.636.S0,003loss1765'.569 945.90.002123016190.072.533 20.0021313163710.0172,932.10.009Avaraga06341.193 1 5,000 ppm0.450 ppm25ppm 1 9ppm72(1)37.6(2>0.0040.050 mgfm'lAQ 02 • Basamaoi Lobby063S05390369.340.60.005SQO CPU/ma071004880.271.431.20,005oaoo14970.471.430.20,003092815520.468.441.30,002111005420.270.336.10,00312200S441.471.133.90,006132015290.071.431.90.002Average05271,1935,000 ppm0.450 ppm25 ppm9 ppm70(1)34.9(2)0.8040.050 mg/m'lAQ 03 - Planning, Engineeringand Zoning (PEZ) Offices064205450.072.536.00.007S80 CFU/fflO072O050310.173.031.20,002081515310.5i74,330.50,009094435560.6173,033.20.005112035690.072 233.80 001124545530.074.130.50.001134045930.0173.429.90.005Average25901.1935,000 ppm0.258 ppm 1 25 ppm9 ppm73(1)32.2(2)0.004O.OSQ mg/m'lAQ 04 - Oedt's OfTice065005480.0i73.033.70.004500 CFU/m3073005080.0i75.628.50.0020830255410.21 174,1?<>.70.0021000259110.7171.835.80.0141130162110.0172,533.20.0041255153110.0i75.428.70.0041345156810.073.930.20,003Average15601,193 [s,000 ppm0.158 ppm25 ppm9 ppm74(1)31.4(2)0.0050.050 mg/m'lAQ OS • Coitfl 0(fic«065504970.073 031.50,005500 CFU/rnS073805430.173830.60.004064525390473.630.10.008101616390.973.834.10.014114S26560.072.933.10.005130526390.071.835.60.015135036010 n73.030.40.010Average15881,1935,000 ppm0.250 ppm25 ppm9 ppm73(1132.2(2)0.0090.050 mgfm'(2} • 0 (0 BS%dep»nd»ng on temporatum.)6) Detailed Characterization 360' Engineering and Project Delivery Solutions QoBniENSGEnii ATTACHMENT A - CHARAaERIZATION OF THE HVAC SYSTEM ATTACHMENTS CHARACTERIZATION OF THE HVAC SYSTEM The Roof Top Unit [RTU-1] consists of outside air intake, mixing box, filters, pre-heat coil, cooling coil, supply fan, exhaust fan, condensing unit and controls. The unit is located on the roof above the mechanical mezzanine. The filters are two stage. First stage is a two-inch thick prefilter with MERV 8 rating. Second stage is a twelve- inch deep bag type final filter with a MERV 10-14 rating. The prefilters are reportedly changed twice a year and the final filters are reportedly changed once a year. The filters looked in good condition and at approximately half their sei^ice life before a change out is due. The unit is capable of providing Variable Air Volume (VAV] supply air with the intent to save on fan power by controlling fan speed in all but hottest weather in response to the cooling demands of the zone VAV control boxes. Economizer mode, also known as free-cool, is provided when the zones demand cooling and the outside air temperature is low enough with the intent to save on condensing unit energy during cool weather. RTU-1 is controlled by the Building Control System (BCS) to operate continuously during the occupied periods and operate only on demand during the unoccupied periods to save fan energy. RTU-1 appears in good mechanical condition and functioning correctly and is at approximately half of its twenty-year design life. The distribution ductwork connects the RTU to the building zones and rooms. The supply and return air ductwork made of galvanized steel. The majority of the ductwork was installed new as part of the 1999 renovation with a few exceptions in the older building Court and Lobby areas. Each occupied room in the cubical land in the newer portion of the building is also served with supply and return air grilles. The at-grade level of the front offices is served with supply and return air grilles. The area above and below the front offices are not served by the RTU or its ductwork and are not currently occupied. The return air ductwork has a plenum between the distribution branches and the connection at the RTU so that the return air ductwork is not directly connected to the RTU. The plenum is the mechanical mezzanine space directly below the RTU. This plenum is a walk-through mechanical room constructed of building elements including the plywood floor, interior partitions and roof deck. The plenum has been well sealed and includes a regular interior access door with weather stripping. The door has a bold sign as a reminder to keep the door closed. It is important to keep the door closed or the return air ductwork effectiveness will be significantly reduced. The plenum seal construction is effective because as the door closes, the air flow will forcibly close the door. The sealing of this room is important for proper HVAC system function but the plenum appears to be working well at this time. The ductwork is in good condition and is at the beginning is its service life. The ductwork insulation is in good condition and is between the beginning and half of its service life. The VAV control boxes are provided for each zone, are located in the supply air ductwork and function to adjust the amount of cooling air to match the comfort in the rooms. The adjustment is provided by an electronic control motor that positions a damper to maximum open, minimum closed or anywhere between. The maximum and minimum positions are chosen by the designer to match the maximum cooling and minimum ventilation requirements of the rooms. The VAV boxes also have a hot water coil to heat the ventilation air and provide comfort heat to the rooms. The VAV boxes appear in good condition and at approximately half of their design life. The BCS is a Carrier product. The system consists of a central controller located in the Boiler Room, an operator interface computer located in the basement Storage Room and point control elements. The point control elements are located throughout the building and consist of room temperature sensors, VAV control boxes, and motor starters for exhaust fans and the RTU. The system controls the room set points, the occupied and unoccupied modes including night set back, and the RTU functions. The BCS system does not control the hot water heaters installed around the perimeter of the building. The BCS is generally intended to control the comfort of the building and the energy saving features of the HVAC equipment to which it is connected. The BCS has recently been updated with new software and is reportedly in good condition at approximately half of design life. 360' Engineering and Project Delivery Solutions iAlth3c3-T.6449\48281,TQwn-Qf-lthac3\Docs\Reports\Attachment 8 HVAC Charaterization.Doc Qobrienbgere ATTACHMENT A - CHARACTERIZATION OF THE HVAC SYSTEM The Records Vault has a dedicated split system air conditioner located on the floor in the room. The air conditioner has a condensing unit located on the roof. The air conditioner has capability for temperature and humidity control to stabilize the environment in the room suitable for long term storage of paper record files. The humidifier cartridge element has recently been replaced. The system appears in good condition and is at approximately half of its design life. The Records Vault is not served by the RTU system. There is a cabinet heater located in the corner of the Records Vault that is connected to the hot water heating system. This cabinet heater is not controlled by the BCS or the dedicated air conditioner and operates independently. In addition to the heat provided by the VAV boxes, heat is also provided to the building perimeter by a system of hot water baseboard heaters and cabinet heaters that are not directly controlled by the BCS but rather by local mechanical self contained control valves at the heaters. These control valves operate independently of the BCS and the cooling system. It is possible for the heaters to operate while the room is in cooling mode. Exhaust fans provide spot ventilation in the Toilet Rooms and the Elevator Machine Room. The Toilet Rooms exhaust fans are intended to be controlled by the BCS to operate during the occupied mode. At the time of the walk-through exhaust fan EF-1 serving the Toilet Rooms in the front offices had been programmed to not operate during the occupied mode. The operating personnel from the Town were able to energize EF-1 by manually selecting "hand" on the hand-off-auto switch at the fan local control panel which is located in the attic. The Elevator Machine Room exhaust fan is controlled by a wall mounted thermostat and is intended to energize the fan when the room air temperature rises to the set point. These fans appear in good condition and are at approximately half of their design life. The exhaust fan sei-ving the basement Toilet Rooms adjacent to the Employee Lounge is reportedly not operating and was not accessed during the walk-through. This exhaust fan is reported as older than the 1999 renovation and is likely at the end of its design life. 360' Engineering and Project Delivery Solutions l:\lthaca-T.6449\48281.Town-Of-lthaca\Docs\Reports\Attachment 8 HVAC Charaterization.Doc QoBniENGGERE ATTACHMENTS HVAC Report 360' Engineering and Project Delivery Solutions G OBRIENGGERE CERTIFIED TEST, ADJUST, AND BALANCE REPORT HI Date: 12/19/11 PROJECT:TOWN OF ITHACA - TOWN HALL ADDRESS:ITHACA, NEW YORK ENGINEER: ARCHITECT: HVAC CONTRACTOR:O^BRIEN & GERE ENGINEERING, INC 333 W. WASHINGTON SYRACUSE, NEW YORK 13202 NEBB TAB CONTRACTOR: NEW YORK TECHNOLOGIES CORP 180 FOREST HILL DRIVE SYRACUSE, NY 13206 PHONE: (315) 432-1917 FAX: (315) 432-5627 jerry OmER.P.E.. \ CERIIFICATE J V 2770>/ National Environmental Balancing Bureau Report Not Valid Unless Cover Sheet Stamped With NEBB Certification Seal TAB 2005 Copyright, NEBB 2005 New York Technologies Corporation 180 Forest Hill Drive Syracuse, New York 13206 Phone: 315-432-1917 i , FAX: 315-432-5627 E-Mail: TDNYTECH@MSN.com New York Technologies PROJECT; TOWN OF ITHACA - TOWN HALL TABLE OF CONTENTS Fan Test Report 1 page Air Outlet Test Report 2 pages \ Notes: The data presented in this report is a record of system measurements and final adjustments that have been obtained in accordance with the current edition of the NEBB Procedural Standards for Testing, Adjusting, and Balancing of Environmental Systems, Any variances from design quantities, which exceed NEBB tolerances, are noted in the Test-Adjust-Balance Report. FAN TEST REPORT PROJECT:TOWN OF ITHACA - TOWN HALL FAN DATA FAN NO. RTU-1 EXIST.FAN NO.FAN NO. Location ROOF Service HVAC Manufacturer CARRIER Model Number 1400F91470 Serial Number RTU Type/Class RTU Motor Make/Style CENTURY Motor H.P./RPM/Frame (W)25 1740 S284T Volts/Phase/Hertz 208 3 60 F.L. Amps/S.F.30.3 1.15 Motor Sheave Make/Model BROWNING (FIXED) Motor Sheave Diam./Bore 6 1 7/8 Fan Sheave Make BROWNING Fan Sheave Dlam./Bore 13 1/2 111/16 No. Belts/Make/Size 2 GATES SVX1230 Sheave Distance 46 1/4 TEST DATA DESIGN ACTUAL DESIGN ACTUAL DESIGN ACTUAL CFM 15,575 11,794 Fan RPM/Speed —45 Htz Static Pressure In/Out —0.50/1.7 External Static Pressure 2.25 2.2 Voltage T1-T2 T2-T3 T3-T1 208 211 211 209 Amperage T, T2 T3 — 16.9 avg. Outside Air REMARKS: Unit tested "as is" - Unknown if VAV's were in full cooling mode. Outside Air Damper observed to be approximately 10% open. TEST DATE: 12/13/11 READINGS BY:AL RENAUD TAB 2005 S)Copyright NEBB2005 National Environmental Balancing Bureau Report Not Valid Unless Cover Sheet Stamped With NEBB Certification Seal Page 1 of 1 AIR OUTLET TEST REPORT PROJECT:TOWN OF ITHACA - TOWN HALL SYSTEM:EXIST. RTU-1 SUPPLY AIF OUTLET MANUFACTURER:TEST APPARATUS; FLOW HOOD/HOT WIRE AREA\RM # SERVED OUTLET DESIGN PRELIMINARY FINAL REMARKS NO.TYPE SIZE AK VEL CFM CFM CFM CFM CFM CFM CFM CONF. ROOM126 1 SA S-4 325 250 VAV-1 1 2 S-4 300 480 OFFICE 125 3 S-6 175 260 124 4 S-6 175 200 123 5 S-5 575 655 WORK ROOM 115 6 S-2 625 126 VAV-2 7 625 125 8 625 210 CONF. ROOM 116 9 S-4 300 275 VAV-3 COPIER 117 10 S-3 150 157 II 118 11 150 255 OFFICE 119 12 150 121 120 13 150 163 121 14 150 154 : COURTROOM 111 15 22x20 2400 1960 VAV-4 CORRIDOR 108 16 S-3 125 145 VAV-5 CONF. ROOM 107 17 S-7 400 320 OFFICE 109 18 S-6 200 171 1 110 19 S-6 200 169 LOBBY 101 20 26" 0 2400 2160 VAV-6 CLERKS 113 21 12x12 1000 981 -7 BASEMENT 22 20x20 2700 1880 -8 WORKROOM 115 23 S-2 625 198 -9 24 625 193 25 625 186 REMARKS: TEST DATE;12/13/11 TAB 2005 & Copyright. NEBB 2005 READINGS BY:AL RENAUD National Environmental Balancing Bureau Report Not Valid Urttess Cover Sheet Stamped VVtih NEBB Certificatiort Seat o Page of AIR OUTLET TEST REPORT jROJECT: OUTLET MANUFACTURER: TOWN OF ITHACA-TOWN HALL SYSTEM: EXIST. RETURN & EXHAUST TEST APPARATUS: FLOW HOOD/HOT WIRE AREA\RM # SERVED OUTLET DESIGN PRELIMINARY Fl NAL REMARKS NO.TYPE SIZE AK VEL CFM CFM CFM CFM CFM CFM CFM CONF. ROOM 126 1 RA R-8 625 0 RETURN AIR OFFICE 125 2 R-5 175 66 124 3 R-5 175 50 123 4 R-8 575 176 CORRIDOR 108 5 R-6 450 72 OFFICE 109 6 R-4 200 41 110 7 R-4 200 67 LOBBY 101 8 R-1 1800 350 WORKROOM 115 9 R-7 1250 670 10 1250 570 11 1250 630 CONF. ROOM 116 12 R-4 300 200 fc. COPIER 117 13 R-5 150 110 j II 118 14 150 123 ^ OFFICE 119 15 150 115 120 16 150 123 121 17 150 140 TOILET 103 1 EA E-1 -300 NR EF-1 104 2 E-1 300 106 3 E-2 75 TOILET 128 1 EA E-2 75 60 EF-2 II 129 2 EA E-2 75 78 II ELEV. MACH. 131 1 EA —172 NR EF-3 REMARKS:MR = Not Running at time of test ■^ST DATE: 12/13/11 READINGS BY:AL RENAUD TAB 2005 & Copyright. NEB8 200S National Environmental Balancing Bureau Report Not Valid Unless Cover Sheet Stamped With NEBB Cerliftcallon Seat Page of 1 ENVIRONMENT Condition | Temperature 75.4 (24.1)=F(T) Relative Humidity 14 %RH Barometric Pressure.29,35 (993.9)inHg (hPa) 1 Certificate of Calibration and Testing TSI Incorporsted, 500 Cardignn Road, Shoreview, MN 55126 USA Ttli I-800-874-18II 1-651-490-2811 Fax: 1-651-490-3824 hltp://www.tsi.com Model Serial Number 9545-A 9545A1107001 EsJasLeft SfN Tolerance □as Found Gout of Tolerance -Calibration Verification Results- Temperature Verification System T-100 Standard measured 32.0(0.0) I 32.1(0,1) □Allowable Range m Standard Measured 140.0(60.0) I 140,0(60,0) Unii: "FCC) ALT.OWABLE RANGE I39.5-140.5 (59.7-60.3) humidity Verification □Standard Measured Allowable Range 10.0 10.1 7.8-12,2 30.0 29.8 27.8-32.2 50.0 49.7 47.8-52.2 System H-100 STANDARD Velocity Verification # Standard MEASURED ! 0(0.00)0(0.00) 2 35(0.18)36 (0.18) oi^sm 65 (0.33) 4 100(0,51)100(0.51) 5 161 (0.82)161 (0.82) 6 329(1.67)327(1.66) Allowable Range -3-3 (-0.02-0.02) 32-38 (0.16-0,19) 62-68 (0.31-0.34) 97-103 (0.49-0.52) 156-166 (0.79-0.84) System v-108 Standard 996 (5.06) 1473(7.48) Measured 69.5 89.4 Measured 650(3.30) 993 (5.05) 1476(7.50) 4554 (23. M) 5920(30.07) TSI does hereby certify thai the above described instrument conforms to the original manujaclurer j specification (not applicable to /Is Found dala) and has been calibrated usine standards whose acrumries are trnrenhle in iho llniia^ UmSn^ni ischnology (N/STJ or has been verfied with respect to instrumentation whose accuracy is traceable to NIST, or is derived from accepted valuesof physical constants. TSl's calibration system meets ISO-9001:2008 and meets the requirements of ISO 10012:2003. Measurement Variable Temperature llumidily Pressure Barometric Pressure Temperature System I.P E003304 1:003296 E001556 E001I54 F001552 Last Cal. 09-08-ib 09-23-10 12-29-10 04-09-10 02-03-11 Cal. Due 03-08-11 03-23-11 06-29-11 04-09-11 08-03-1 1 Calibrated M.ea^urement yarJable Systenr ID Last.C^,Temperature E003305 09-68-10 Pressure E001557 12-29-10 DC Voltage E003225 01-03-11 Velocity E003327 09-19-07 February 9,2011 DATE Cal. Due 03-68-1 i 06-29-11 01-03-13 09-19-12 DOC ID; CERT GEN WCC Unit: %RH Allowable Range 67.8-72.2 87.8-92.2 UnU:ft/mln (m/s) ALLOWABLE RANGE 631-670(3.20-3.40) 966-1026(4.91-5.21) 1429-1517(7.26-7.71) 2427-2577(12.33-13.09) 4421-4694 (22.46-23.85) 5757-6113(29.24-31.05) mm TBS 2-27-2012 Attachment # 2 PLANNING DEPARTMENT MEMO To: Town Board Members From: Susan Ritter, Director of Planning Date: February 22, 2012 Re: Planning Committee Comments on County Proposal for Biggs Property At the Planning Committee meeting on Thursday, February 16*'', members discussed the County housing development proposal for the Biggs property on Harris B. Dates Drive. The committee asked staff to prepare a summary of the comments expressed at that meeting for Town Board members information in advance of the February 27*'' Study Session meeting. These comments are summarized below. For reference, all Town Board members should have received (via the Planning Committee meeting materials) paper and/or digital copies of documents related to the County proposal, including the 2/10/12 draft Request for Proposal, the 2/8/12 draft Pedestrian Neighborhood Zone regulations, and the EcoVillage at Ithaca: Principles, Best Practices & Lessons Learned document. Graphics associated with the Pedestrian Neighborhood Zone were provided at the Planning Committee meeting and are attached for your information. Committee comments: ^4^ • The location on Harris B. Dates Drive for the 70-unit housing development is a concern. This location is currently being contemplated (through the Comprehensive Plan process) as suitable for institutional type uses, such as an assisted living facility or nursing home, rather than a residential neighborhood. As described in the RFP, the viability of the housing project seems to be predicated on the success of the County's vision for the "hospital node" on West Hill which might be in conflict with the Town's desire to concentrate mixed use and residential development further to the south and on the west- side of Route 96. • The proposal to exclude cars from the interior of the neighborhood community and restrict them to parking area(s) along the perimeter, as described in the draft Pedestrian Neighborhood Zoning (PNZ) Regulations, is of concern. According to the PNZ, parked cars would be located in designated areas "not more than 1250 feet from the main entry of any building". The PNZ language seems too restrictive and should incorporate more flexibility for motor vehicle accessibility so that residents could still be accommodated as their mobility needs changed (through aging, accidents, etc). In addition, the proposed development, as it has been described, seeks to attract a broad spectrum of residents and be replicable in other locations, but it is unlikely to attract a wide variety of individuals unless accessibility to motor vehicles is made reasonably convenient (i.e. shorter distances). • The car-restrained development, as proposed, would likely appeal to individuals who for reasons of choice or necessity do not own a car. The West Hill area, however, is largely a car-dependent area with no services outside of the hospital and some specialized medical offices. This type of development would be more conducive in an urban or I mixed use suburban area (i.e. East Hill). The Request for Proposals (B^) includes points (used in a scoring system) if the developer provides passive recreation trails for the new community's use within the t \ undeveloped wooded portion of the County property. The RFP should also include ' ' points for a connection to the Black Diamond Trail. The RFP indicates that the development would be integrated and have pedestrian connections with the Cayuga Medical Center and other future developments. Pedestrian access for transit service will be very important in this location and the RFP should acknowledge this and include a requirement for the siting of a bus shelter. The proposed development would potentially be an ideal "Ithaca Carshare" location and exploring the possibility of having a dedicated spot built into the community should be included in the RFP. The RFP does not address how the provision of 20% affordability would be enforced and administered nor does it indicate intent to insure affordability over the long-term (subsequent buyers). This will need to be clarified and detailed in any future Planned Development Zone. The property seems to have a potentially inflated assessed value which could impact the interest of developers in the project and the County's expectations for selling the land. According to Tompkins County Assessment, the Harris B. Dates Drive property is listed as having an appraised value of $500,000 for the 25.5 acres of undeveloped land. The appraisal classifies the property as vacant commercial. The term "non-affordable" is used on page 2 (5th bulleted item) which states "Develop at least half of the "non-affordable" units so they would be affordable to middle income households..." This should be replaced with the term "remaining" rather than "non- affordable". 1 ^ * MIXED APARTMENTBUILDINGS50 UNITSUNIT COUNTS BASED ON 5 STORYHEIGHT FOR APARTMENT BUILDINGSAND SINGLE FAMILY OCCUPANCYFOR ROWHOUSESSINGLE BUILDING45 UNITSLARGEST LOT: 1S0*FRONTAGE, 20,000sf30' MULTI-MODE PATHWAY20* pedestrian pathway40' MULTI-MODE PATHWAYSMALLEST LOTS:20' FRONTAGE, 1200sfROWHOUSES14 UNITSBUILDINGS WITHOUTFRONTAGE ON MULTI-MODE PATHWAYLIMITED TO 3 STORIESAPARTMENT BUILDING+ ROWHOUSES28 UNITS0' 20' 40' 60' 80' 100'Tl ((Urban Mixed-Use (UM) District density potentialJ) )t -J0' 100' 200' 300'ZoneMDRHDRNew UrbanPZLand Area2480IS.Iac6.44ac6.38CDU/acre2.94.610.811 1Relative size100%63%27%26%Roadway2.950lf@24'vride2.250lf @ 24' wide1.060lf@28' wide1,C25lf@12' wideRoad surface area70,800sf54.000sf29,680sf12 300sfDriveways/parking48.500sf48.S00$f23,900sf41 800sfPaths/sidewalks2.400sf010.600sf2.700sfTotal Paving121.700sf102.5008f64.160sfS6.800sr% paving11.5%15.5%22.8%20.6%Common Space00019.000sf% common0007%Plans compare development of 70 dv/ellingunits, 1/3rd of which are 2-famiiy houses,resulting in a 47 lot subdivision.irrr'rmnPTown of Ithaca - HDR zonefiFall Creek" New UrbanPNZ - VR District PNZ-VR District"Fall Creek" New Urban.5",, lo' rgAVfiU 'J,5'a6o' 1 RtOtW*Town of Ithaca - HDR zone333 ))1^4^** Ftoo*!. s«Ta>^fcfc3 HAy,UM District 1^>' R.O>W» sfte' jMlhitMUM "T 'j""">1 5Te(LY MIKJ.1ll^J 1/^ VR District i 1 ,S ■WTVM S f T WO'>l ,o£ (ft J I \