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Home My WebLink AboutTB Minutes 1986-03-10 TOWN OF ITHACA REGULAR BOARD MEETING March 10 , 1986 At a Regular Meeting of the Town Board of the Town of Ithaca , Tompkins County , New York , held at the Town Offices at 126 East Seneca Street , Ithaca , New York , at 5 : 30 P .M . , on the 10th day of March , 1986 , there were : • PRESENT : Noel Desch , Supervisor Henry McPeak , Councilman Shirley Raffensperger , Councilwoman Marc Cramer , Councilman Gloria Howell , Councilwoman Robert Bartholf , Councilman Patricia Leary , Councilwoman ALSO PRESENT : Lawrence Fabbroni , Town Engineer Robert Parkin , Highway Superintendent John Barney , Town Attorney Mary Call , Board of Representatives Rose Gaherty , 129 Muriel Street Paul Jacob , 147 Seven Mile Drive Linda Jacob , 147 Seven Mile Drive Representatives of the Media : Lillie Wilson , WHCU News PLEDGE OF ALLEGIANCE The Supervisor led the assemblage in the Pledge of Allegiance . REPORT OF TOWN OFFICIALS Supervisor ' s Report Impact of Tax Reform Legislation on Municipal Borrowing Supervisor Desch stated that anyone wishing to get totally confused about municipal borrowing may wish to read the comments from our bond council . Even the rmst straight forward borrowings , such as water and sewer have many conditions that will corplicate our lives . The crystal ball expectatives on each project are almost outrageous . For example , essential functioning and non-essential functioning borrowing : The Supervisor went on to say that next Thursday , our bond counsel • is conducting a workshop in New York and has invited us as major clients to participate , so he and Daminick will be attending . The cost for our attendance will come from the Sewage Plant Project , Municipal Liability Insurance Supervisor Desch noted that the Town has had its umbrella liability policy cancelled effective April 17 , because of the inability to find the $500 , 000 missing link in the basic policy . All is not lost , however . If we self insure the missing link of $500 , 000 we can get the critical $5 , 000 , 000 policy written . We are not sure Town Board 2 March 10 , 1986 yet of the form that we need , to secure the necessary assets . It may simply be authorization to borrow funds for the purpose . West Hill Water Rates Supervisor Desch went on to say that as the Board knew, he had been negotiating the matter of the bulk water rate charged to the Town for West Hill . He noted that he had met with the Water and Sewer Camtittee of BPW and they will reccnmend to BPW, this Wednesday , a more favorable rate which will reduce our quarterly bill by approximately $4 , 000 or roughly a 17% decrease . The Supervisor noted several additional agenda items . First , the draft of the April Newsletter , second a resolution appointing Susan • Beeners as the interum Town Planner . Town Engineer ' s Report Town Engineer Lawrence Fabbroni reported that the Board had copies of the staff ' s monthly report in their folders . (Copy attached to the minutes ) . He went on to say that they were in between projects . The current activity in water and sewer is the replacement of the water main on the Forest Hm*e bridge . The Town Engineer noted that the pipe was completely rusted through in places . The rust seemed to holding it together . The replacement is taking longer than we expected because of the bends on the ends of the bridge . Supervisor Desch asked about the Hungerford Heights bid specs . Town Engineer Fabbroni responded that he was going through the last of the bids specs again , then there will be a month bidding time , opening in April . He reminded the Board that nine months ago they authorized the bidding and budget for the painting project . Town Engineer Fabbroni reported that 13 , 000 yards of fill had been placed on the Burns Road Project at 50 � a yard . He noted that they would hold off until the end of May to place the filter fabric , so we won ' t end up with an accordian road surface . Supervisor Desch asked how far was the fabric now? Town Engineer Fabbroni responded , within 300 feet of the Slaterville Road . The Engineer noted that he and Supervisor Desch had net with the property owners effected by the new hospital access and they are mulling over the prospects . Also , he has talked with the hospital people regarding modifications to the access . Supervisor Desch asked if fabric would be used on Forest Home Drive ? Town Engineer Fabbroni responded yes , we are hoping not to have to . do any work again for twenty years . He went on to say that Bob Flumerfelt was working on this project as he had to set aside the Fall Creek Project due to high water , as far as the gabions are concerned . The Town Engineer went on to report that there was a problem on Park Lane which the Planning Board would have to resolve . Also , the weather has been a factor . Nothing has happened on the Pine Tree Road corridor since last month ' s meeting. We have a proposal to make Judd Falls Road one way south of the jug-handle with a walkway the entire length . Town Board 3 March 10 , 1986 Supervisor Desch asked when the proposal would be ready? Town Engineer Fabbroni responded , hopefully within a month . There will be a walkway on the west side and the people on the east side will have three to four feet added to their property . Councilwoman Raffensperger said , tell me again where the one way will be . Town Engineer Fabbroni responded , between Forest Home Drive and the jug-handle south will be one way . All the bridges in the community will be one way . The Town Engineer went on to say that the Sewage Treatment Plant • was proceeding and we expect the start up of the influent pumps in May . The second phase contractor is ahead of schedule . We expect to see start up of the plant sometime between December and February . All manholes are in place and most of the surprises are behind us . Town Engineer Fabbroni mentioned a memo regarding the Town Planner ' s plans to leave the Town of Ithaca and the appointment of interim personnel to fill the vacancy until a replacement is hired . He suggested that perhaps the Board might want to go into Executive Session . Town Highway Superintendent ' s Report Town Highway Superintendent Robert Parkin stated that he had nothing to add to his written report . COUNTY BOARD OF REPRESENTATIVES County Board of Representatives Mary Call asked where Peter Lovi was going? Town Supervisor Desch responded , Orange County to work for a law f irm in a planning capacity . Mary Call reported that the County was busy with the move of the Department of Social Services to the old hospital . She noted that the only thing that could change the vote to move , would be if a member of the County Board made a motion to recind the plan . Mrs . Call went on to say that the Airport Plan had been approved . A new terminal will be built in 1988 . The County will go to bonding for the building . Mrs . Call noted that the existing building will be used for maintenance . She went on to say that there was a little bit of money for flood control , if the Town was interested . Councilman McPeak asked when the new jail would be started? Mrs . Call responded that a lot of the ground work had been done , however , work had been stopped for the winter . • Councilwoman Raffensperger questioned if the Town of Ithaca was subsidizing the bus run to the hospital , and if so , in light of the recent move by DSS to the hospital the County should take over the cost themselves . Mary Call responded that the extra bus to the hospital was put on at County cost . Councilwoman Raffensperger added , the function of the bus is changing, therefore , the Town should rethink its role . Town Board 4 March 10 , 1986 BUDGET AMENDMENTS RESOLUTION N0 . Motion by Councilman Cramer , seconded by Councilwoman Raffensperger , WHEREAS , $ 24 , 398 was received in 1985 for the CHIPS program and $ 24 , 000 was the amount reflected in the 1985 CHIPS report as being expended , and WHEREAS , the reallocation of the $ 398 difference will provide for a proper accountability and audit trail , • NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby authorize the appropriation of $398 froan Highway Fund Balance for Highway Appropriation Account DB5112 . 454 Permanent Improvements - CHIPS . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . TRANSPORTATION CMUSSION RESOLUTION N0 . Motion by Supervisor Desch ; seconded by Councilman McPeak , WHEREAS , Councilwoman Patricial Leary has expressed an interest in serving on the Tcmpkins County Transportation Commission , NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby appoints Councilwoman Patricia Leary to serve as the Town of Ithaca representative on the Tompkins County Transportation Commission . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . SPECIFICATIONS FOR NEW VEHICLE FOR BUILDING INSPECTOR RESOLUTION NO . Motion by Councilman Cramer ; seconded by Councilman Bartholf , RESOLVED , by the Town Board of the Town of Ithaca , that the To Ti Engineer be authorized to prepare bidding documents for a 1986 Automobile for the Building Inspector with minimum specifications , as attached , for advertising by the Town Clerk with bids to be opened April 4 , 1986 , at 1 : 00 P . M . , EST , and FURTHER RESOLVED , that a budget of $ 8 , 000 be established for this purchase as already committed from Federal Revenue Sharing Funds to • the Town . SPECIFICATIONS FOR NEW 1986 AUTWBILE FOR THE TOWN BUILDING INSPECTOR Four-Door Sedan Power Steering Power Brakes Front Wheel Drive Rear Window Defroster Town Board 5 March 10 , 1986 Automatic Transmission Four-Cylinder -- 2 . 0 - 2 . 5 Litre Engine Wheel Base -- 99 . 9 " to 101 . 2 " Length -- 174 . 3 " to 178 . 6 " Rustproofing ( Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none) . REFUND ON WATER ACCOUNTS RESOLUTION NO • Motion by Councilwoman HorAkell ; seconded by Councilman Bartholf , WHEREAS , a key punch error was made on the December 1 , 1985 water bill of Ivar Jonson , 934 East Shore Drive , NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes a refund in the amount of $ 72 . 93 for water , $12 . 38 for water surcharge and $59 . 64 for sewer , total refund of $ 144 . 95 be made to Ivar Jonson , 934 East Shore Drive , Ithaca, New York , Account Number 170-0154231 . ( Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none) . RESOLUTION NO . Motion by Supervisor Desch ; seconded by Councilwoman Raffensperger , WHEREAS , Marie Smith , 1350 Slaterville Road made a double payment on her December 1 , 1985 , water bill , NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby authorizes a refund in the amount of $ 18 . 58 for water , $ 3 . 16 for water surcharge , $ 14 . 64 for sewer and $3 . 64 penalty , total refund of $ 40 . 02 be made to Marie Smith , 1360 Slaterville Road , Ithaca , New York , Account Number 170 -0159101 . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none) . ACCEPTANCE OF BID ON 1966 FORD PICK-UP TRUCK RESOLUTION NO . Motion by Councilman Bartholf ; seconded by Councilman McPeak , WHEREAS , the Town Board of the Town of Ithaca authorized the sale , by bidding , of a 1966 F 100 Ford Pick-up truck no longer needed by the Town of Ithaca , and • WHEREAS , three bids were received , in the amount of $ 126 . 05 , $ 126 . 78 and $ 310 . 00 , NOW THEREFORE BE IT RESOLVED , that the Town Board of the Town of Ithaca hereby awards the bid for the 1966 F 100 Ford Pick-up truck to Carl Switzer , R . D . # 1 , Trumansburg , New York , 14886 , in the amount of $ 310 . 00 . ( Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none) . Town Board 6 March 10 , 1986 BOND ANTICIPATION NO'T'E RENEWALS FOR SECOND SOUTH HILL NOTE # 1 , SECOND SOUTH HILL NOTE # 2 AND CODDINGTON ROAD (aMR EXTENSION RESOLUTION NO Motion by Supervisor Desch ; seconded by Councilman Cramer , RESOLVED , that the Town Board of the Town of Ithaca hereby ratifys the action of the Town Supervisor in renewing the Bond Anticipation Notes for Second South Hill Water Note #1 in the amount of $ 170 , 770 . 00 ; Second South Hill Water Note #2 in the amount of $ 132 , 230 . 00 ; and Coddington Road Water in the amount of $14 , 000 . 00 , all renewable on March 3 , 1987 , at an interest rate of 5 . 750 on each of the three notes . • (Desch , McPeak, Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . REMOTE SENSING COURSE RESOLUTION NO . Motion by Councilwoman Howell ; seconded by Councilman Bartholf , RESOLVED by the Town Board of the Town of Ithaca , that Susan C . Beeners and Richard H . Schoch are authorized to attend a one-half-day Course on Remote Sensing with color and color/ infra-red aerial photographs on March 25 , 1986 , at Cornell Unversity , at a budget not to exceed $ 120 . (,Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none) . BUILDING OFFICIALS EDUCATIONAL CONFERENCE RESOLUTION N0 . Motion by Councilman Cramer ; seconded by Councilman McPeak , RESOLVED , by the Town Board of the Town of Ithaca , that Lewis D . Cartee , Building Inspector is authorized to attend a three-day Building Officials Educational Conference in Rochester , New York , April 28 , 29 , and 30 , 1986 , a portion of which is required for annual certification of service training under the State Office of Fire Prevention , at a budget not to exceed $ 350 . ( Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none) . 1986 OBJECTIVES ADMINISTRATIVE & PLANNING ACTIVITIES 1 . Personnel Function Now that we have designated a Personnel Officer it will be much easier to provide employees with answers to personnel related questions such as benefits , job descriptions , etc . Now that the new health insurance plan is in place , we can complete work on the Personnel Manual (March 1 , 1986 ) and an update to the Town Code of Town Board 7 March 10 , 1986 Ethics (April 1 , 1986 ) . Work on job description updates will be completed hopefully on July 1 , 1986 and the employee performance appraisal completed by September 1 , 1986 . 2 . Cost Analysis and Forecasting We need . to evaluate the effectiveness of our purchase order system. Is it being consistently used ? What cost information is now available ? How effective is our overall purchasing? Where can additional savings be generated , i . e . , more bulk bidding and purchasing , electronics , mail hookups , energy audits , maintenance procedures on vehicles and equipment . On the latter , who maintains the vehicle maintenance card? It should not be the driver who • decides when vehicle preventive maintenance is to be done . Should a motor pool be set up in the Highway Facility? Another example is the high repair cost for the combined plow/ sander , due primarily to the cost of pulling itself up Route 13 everyday . We need to evaluate desirability of a Pole Barn somewhere ( i . e . , Christopher Circle ) in the Northeast to improve the service , reduce cost and perhaps be useful for other purposes . 3 . Town Records We spend a considerable amount of time looking up a wide variety of information in the various minutes . A computerized index to such minutes would be an extremely useful tool , not only for saving time but developing a data base for future decisions . The indexing of minutes will give us a start but this needs to move along faster in order to be of optimal use . Another must is to duplicate a set of minutes and locate the duplicate in a secure active . If a fire or other tragedy , i . e . , vandalism occurred it would be impossible to retrieve the information . I have already directed Jean to proceed with this project with a two month target for completion . 4 . Tax Parcel Overlay on Aerial Photo and/or Enlarged USGA Maps The feasibility of such a base map should be made to enhance review of subdivisions , rezoning proposal , drainage master plan , etc . , development . A data base inventory utilizing the tax parcel number can then be created so that we can track trends in preservation of open space , woodlands , active farmlands , wetland , etc . INTERMUNICIPAL AGR1KE1v=S /CONTRACTS Fire Contract - City of Ithaca We extended the contract for another year on the same terms as the previous two year contract . This was done to give both parties the opportunity to complete our master planning effort to see if there • is a basis for a long term joint arrangement or in the alternative to determine if it is in the Towns best interest to establish its own Fire Department . We are hoping to complete this work in time for budget consideration in the Fall of ' 86 . This will be a monumental task but it is achievable ! Intermunicipal Sewer Use Law The revisions to the new law now in place will makde it easier to provide pretreatment management . However , one additional task Town Board 8 March 10 , 1986 remains and that is the establishment of rates for the new sewage treatment plant . The rates may include a surcharge for higher strength industrial contributions . Such provisions would be incorporated in Article 10 of the law . As a footnote , we must also finalize an agreement with the County to accept septage from licensed haulers from the whole County . Sewage Treatment Contract - Village of Cayuga Heights The formal contract expired a few years ago but we have been unsuccessful in getting the Village to proceed with an update , in spite of several attempts . It is in our interest to push this to • completion before the remaining capacity is overcommitted , Since there are now five municipalities utilizing the facility there would be many advantages to an intermunicipal operation , perhaps with the same Commission that operates Bolton Point . Planning for expanded capacity will soon become a necessity . CAPITAL PROJBC.T DESIGN 10 Route 96 We must forcefully and effectively lobby with the City to get at least the two lane highway approved up West Hill . We should also clearly state for the community the advantages of a four-lane road with the overpass , not only in terms of its safety value but as an important economic consideration for the West End of the City . one of our stated objectives , over the years , is to support the preservation and enhancement of the economic viability of the downtown area of the City as the County ' s central commercial district . The lask of highway will only serve to further isolate the City businesses . Since the City has veto power over this project , we must state clearly what our desires are . 2 . West Hill Water & Sewer There are a number of reasons why we must now move forward on the plan developed last year in schematic form . First and foremost , these areas are in critical need of the services . Secondly , the Tax Reform Act will significantly increase municipal borrowing costs probably after January 1 , 1987 . This means that we should rapidly develop the scope of work , retain engineers and contract for construction as soon as the improvement can be approved . The suggested scope of work is listed in the appendix . 3 . Town Drainage Master Plan Although we have made considerable strides in improving the drainage and erosion control in several ares of the Town , we must • complete the first phase of an overall Town plan to deal with some urgent problems on South Hill and potential on West Hill . Some field improvements must be accomplished in 1986 . In all probability this work can be done in-house . One of the early action items should be the modification of the major drainageway under Stone Quarry Road so that the railroad track grade can be lowered to reduce the alignment hazard . The City is no longer interested in the major storm interceptor along the upper side of the old railroad bed . A summer 1986 schedule should dovetail with plans to construct the bikeway down to Town Board 9 March 10 , 1986 Buttermilk Park . Some form of easement is needed for the portion from Stone Quarry up the hill to Aurora Street . Morse Chain awns this portion of the right-of-way . Burns Road Project The third and final phase of the Burns Road projects should be designed over the winter of ' 86- ' 87 so that construction can be completed in the construction season of 1987 . A design was done many years ago that would link Burns Road with East King Road where they intersect Coddington Road . This option may still be preferable to raising the grade at the existing intersection . • Hospital Access Read The Town is the coordinating entity in this complex local circulation matter . The various pieces of funding are in place and discussions with the owners of two private parcels are ongoing . Construction of the first phase during the summer of 1986 will be necessary . Preliminary design by in-house staff is underway . Pine Tree Road Alignment The County is committed to complete the study of the alternatives involved with this complex circulation problem. The Town is already committed to assist in the design and field layout . This whole matter should be resolved in 1986 with some construction effort desirable before the year is out . Sand Bank Road Realignment This alternative access from South Hill to Elmira Road is becoming more heavily used . The realignment at the Buttermilk Falls Park end will take place in 1986 , therefore , planning and schematic design should proceed on the elimination of the hairpin turns on the hill portion . Construction should be done in 1987 . Same land acquisition will be necessary . Inlet Valley Park Project It is expected that City acquisition of this property will enable the Town/City to jointly complete the design of the first phase of facilities ( i . e . , playfields , etc ) . It may even be feasible to complete the rough grading in 1986 . Pleasant Grove Road - Northeast Bikeway Cornell has committed itself , in conjunction with the Town House Project on Jessup Road , to construct the bikeway to the end of its • property toward Comrnxnity Corners . The Village still wants to relocate a portion of the road inside the Village . We expect the final scheme to be acco plished in 1986 , with construction likely in 1987 . CAPITAL PROTECT CONSTRUCTION 1 . Forest Hone Drive Town Board 10 March 10 , 1986 The design features with respect to drainage , retaining walls and road alignment are already in place . The first phase of construction will be completed over the winter of ' 85- ' 86 and the remainder by September 1 , 19860 The work also includes the Town/Cornell project on the curve above Beebe Lake , 2 . Burns Road Phase I and II will be completed by the end of July 1986 , now that the placement of fill is underway again . 3 . Park Lane Extension Excavation will be completed following relocation of the gas line scheduled for midsummer of 1986 . Paving of the road may not occur until 1987 . 49 Calkins Road Paving The Town needs to consider the desirability of paving this increasingly heavy used road . Several property owners have requested that we do so and I have indicated the possibility for 1986 or 1987 . (The Town Engineer noted that surface treatment had actually been placed in 1986 ) . 5 . Fall Creek Flood Control Improvement The allocation of $ 10 , 000 by the County has enabled the Town to move forward on the construction of the new gabion retaining walls with completion expected during the summer of 1986 . This will complete the urgent aspects of this critical project . 6 . Water & Sewer Improvements - West Hill - East Shore An optimal bidding date is September 15 , 1986 with construction over the winter and a conpletion one year later . This will enable us to permanently finance the project prior to the implementation of the new tax reform bill on January 1 , 1987 . This is a very formidable schedule ! 7 . South Hill Bikeway Since the agreement on this project with the City/State has been executed it should be possible to accomplish construction of major sections of the bikeway this summer , 1986 COMMITTEES Southern Cayuga Lake Intermunicipal Water Conmission Noel Desch , Treasurer George Kugler • Special Joint Subcommittee (Joint Sewer Agreement ) Noel Desch , Chairman Shirley Raffensperger Al Di Giacomo Fire Master Planning Committee Town Board 11 March 10 , 1986 Noel Desch Marc Cramer Gloria Howell Montgomery May Personnel Committee Connie Allen , Chairwoman Noel Desch Marc Cramer Montgomery May Henry Aron Shirley Raffensperger Tompkins County Economic Advisory Board Robert Bartholf APPENDIX Water & Sewer Extensions Sewer West Haven Road ( remainder) Campbell Avenue East Shore Drive to Town line Taughannock Boulevard to Town line Water* Mecklenburg Road ( to West Haven) Trumansburg Road to Town line Taughannock Boulevard to Town line Woolf Lane Hayts Road Iradell Road Dubois Road to Town line Coddington Road to Town line King Road East link to Troy Road Councilwoman Raffensperger presented the following memo , dated February 7 , 1986 to be considered in the 1986 Priorities : " In addition to the priorities for 1986 already presented to the Town Board , I would like to suggest the following additions . Most fall within the area of planning and zoning . • 10 Reassessment of the cluster provisions in the subdivision regulationss . Various proposals in 1985 , classified as cluster , varied frcan the expectations of some Town Board and Planning Board members as to the aims and permitted forms of cluster subdivisions . When this happens , we need to make sure that the specific provisions and the intent of the legislation are compatible . 20 Any needed changes to make sure our occupancy regulations are enforceable . Town Board 12 March 10 , 1986 3 . Since the majority of the Town Board has chosen to make changes in the present ordinance , as opposed to a more complete revision , there are a number of "minor " changes I believe should be considered as soon as possible , i . e . , definitions regarding rooming house , boarding house , etc . , and their possible extension regarding # 2 ; Section 4 , 2b , R9 ; accessory building side and rear lot line requirements in all residential districts , accessory apartment definition , change in 100 % number for second dwelling unit on minimum sized lots , evaluation of 50 % rule if lot size increased , permitted uses ( reorganization of ) business districts ABCDE ; clarification of abandonment of use regarding lot size , reversion clause regarding rezoning with specific site plan ; Section 77 , 7a , as it contains a presumption of "harmony " for all public and • educational buildings , use as outlined ; and others . I am aware that the Planning Board is proceeding with a draft of a Comprehensive Plan and suggested revision to our SEQR law , both of which I would list as priorities in 1986 . I would appreciate the Town Board and planning staff receiving a copy of these suggestions for discussion when the other proposed priorities are considered . " Supervisor Desch requested other Board members give him their suggestions for 1986 Objectives . He then highlighted his report , noting that because of the new Sewage Treatment Plant , an increase in the sewer benefit assessment would be needed . It could be $ 10 . 00 but will probably be $ 5 . 00 . Councilman Cramer questioned the need for another tank on West Hill . Supervisor Desch responded that we are talking about a hydropneumatic pump because of the cost of an additional reservoir . Councilwoman Raffensperger suggested that in conjunction with Route 96 , the Town should review the zoning map because of possible changes in land use . Supervisor Desch responded that Route 96 was not in the bank . The concerns the legislators in the City have is the impact on commercial areas in the City . NYSDOT ' s environmental impact statement does not deal with economic impact . We are trying to get the City to look at the environmental impact . He went on to say that some kind of economic study must happen soon , as the public hearings are scheduled for September . Also , we are soon going to arrive at a point where the three alternatives come back and we will need to advise the City of our clear reasons of . why we support which alternative . The Supervisor went on to say that it was quite likely that the Town would assume the collecting of Village sewer bills . This would allow one rate structure for all . We will also be looking at rates for the new plant , regardless of where you live outside the • Village the rate will be going down . Town Engineer Fabbroni asked if the revenues would be close to balancing? Supervisor Desch responded , we should be ahead . We hope this will help with the sewer extensions . Supervisor Desch asked if there were any questions about Councilwoman Raffensperger ' s memo? Town Board 13 March 10 , 1986 Supervisor Desch questioned Councilwcanan Raffensperger ' s concern on enforcement of occupancy regulations . Town Attorney Barney responded that this section will probably need to be modified . Town Engineer Fabbroni questioned the paving of Calkins Road , noting that it was oiled and stoned last fall . Supervisor Desch responded that he had a list of complaints and Calkins Road was on this list , before it was oiled and stoned . Councilwoman Raffensperger commented , not having a question does not mean one is enthusiastic about the list of objectives . • Town Engineer Fabbroni stated that he would like the Boards opinion on the 1986 plans . Noting, if we shouldn ' t be doing something woe would like to know before we start . Councilman McPeak asked about the big barn on Warren Road that Collins used to keep his trucks in , could it be used as storage in the Northeast area for the Town truck? Town Engineer Fabbroni responded that he and the Highway Superintendent have been looking at several possibilities , the Village of Cayuga Heights , BOCES , plus a number of other possibilities . FINANCIAL REPORT RESOLUTION N0 . RESOLVM , that the Town Board of the Town of Ithaca hereby approves the Financial Report for the month of January 1986 . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . NEWSLETTER Councilman Cramer stated that he understood that Frank Liguori , County Planning Commissioner was going to ask the Town to create a limited mixed use zone that would include an industrial zone . Town Supervisor Desch responded , research and development is light industrial , however , it doesn ' t spell out research and development . Councilwoman Leary suggested that Town Board members names and telephone numbers should be listed in the Newsletter . Councilwoman Raffensperger asked who was reading their own water meters now? • Supervisor Desch responded , only the residents of Cayuga Heights . We should note that in the Newsletter . TOWN OF I'I'HACA Vgd RANTS RESOLUTION N0 . Motion by Councilman Cramer ; seconded by Councilwoman Howell , Town Board 14 March 10 , 1986 RESOLVED , that the Town Board of the Town of Ithaca hereby approves the Town of Ithaca Warrants dated March 10 , 1986 , in the following accounts . General Fund - Town Wide . . . . . . . . . . . . . . . . . . . . . . . . . . $ 56 , 087 . 43 General Fund - Outside Village . . . . . . . . . . . . . . . . . . . . $ 11 , 916 . 34 Water & Sewer Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 178 , 535 . 73 Highway Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 29 , 067965 Federal Revenue Sharing Fund . . . . . . . . . . . . . . . . . . . . . . $ 11 , 851 . 21 Fire Protection Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 124 , 370 . 00 Lighting Districts Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 418 . 73 Capital Projects Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 61F698 . 26 (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary • voting Aye . Nays - none) . BOLTON POINT WARRANTS RESOLUTION NO . Motion by Supervisor Desch ; seconded by Councilman Cramer , RESOLVED , that the Bolton Point Warrants dated March 10 , 1986 , in the Operating Account are hereby approved , in the amount of $ 204 , 930 . 93 after review and upon the recommendation of the Southern Cayuga Lake Intermunicipal Water Commission , they are in order for payment . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . PERSONNEL, MANUAL Supervisor Desch asked if there were any questions or problems on the proposed hours Town Hall would be open , 8 : 00 a . m . to 4 : 30 p . m . ? Councilwoman Howell responded , not as long as you clarify that this is flex time with one-half hour for lunch . She then asked when the floating holiday is usually taken . Supervisor Desch responded this year its the day after Christmas . Town Attorney John Barney stated that he had some comments on the proposed manual . Second paragraph , page 1 - " It is further the policy of the Town to be an affirmative action employer and comply with all applicable federal , state and local labor laws . " He went on to say that the Town may or may not be an affirmative action employer and therefore , the words " be an affirmative action employer and" should be removed . The Town Attorney asked who was Personnel ? Town Attorney Barney pointing out the section on Vacations on page 3 - "When an employee terminates his or her employment with the • Town , a cash payment will be made for unused vacation earned " . He suggested the wards "when two weeks notice of termination has been given" . Attorney Barney commented that on page 4 under Sick Days "Upon retirement the dollar value of accumulated sick time (based on the employee ' s rate of pay ) . . . . . " at the time of retirement " should be added after rate of pay . Also , under this section , if the employee is not opting for health insurance , then a payment directly to the employee should be made . Under Leaves of Absence - Military Duty , a sentence should be added , " It should be understood that the Town Board is not obligated to grant any such leaves and the decision to grant with or without salary is solely at the Town Board 15 March 10 , 1986 descretion of the Town Board " . Page 7 , Probationary Period , the Town Attorney suggested that six�mmonth probation be changed to twenty-six weeks . Supervisor Desch stated that the Personnel Committee has not recommended that a lump stun payment be made for unused sick time , therefore , this comment should be left out . There was no objection to this suggestion . Town Engineer Fabbroni asked about full-time temporary employees . Supervisor Desch stated that this subject would be taken up later by the Personnel Committee . • The Town Engineer noted . that permanent part-time employees were treated better than full-time temporary employees . Town Engineer Fabbroni noted that there %ere two full-time temporary employees , will they be treated different or grandfathered? Supervisor Desch responded grandfathered until we change the policy . Councilwoman Leary noted that if Susan Beeners was to be acting Planner , would this mean she would be considered a temporary employee ? Supervisor Desch responded , no . Councilwoman Leary questioned the Preamble , asking why it had been worded this way . Some of it is redundant while it leaves out sexual preference and marital status . Town Supervisor Desch noted that the Committee had not discussed sexual preference . Councilwoman Leary questioned the holidays designated by the manual . She stated that she felt the Town employees should receive the same holidays as the City of Ithaca employees and the County employees receive , noting the difficulty it would cause Town employees working when the City and County are closed for holidays . Councilwoman Raffensperger noted that you are not allowed to discriminate because of marital status . Mary Call noted that Hazel Best-Shaw , the City of Ithaca ' s Personnel Director had been very helpful to the County and that perhaps the Town should talk with her . Mrs . Call went on to say that Hazel Best-Shaw had been instrumental in helping the County add two more holidays for the employees . Attorney Barney continued with his comments on Leaves of Absense , pay days and the right to amend clause . These comments were incorporated into the Personnel Manual . • RESOLUTION NO . Motion by Councilwoman Raffensperger ; seconded by Councilwoman Howell , RESOLVED , that the Town Board of the Town of Ithaca hereby approve the Personnel Manual as recommended by the Personnel Committee and amended by the foregoing comments of the Town Attorney that have been accepted . Town Board 16 March 10 , 1986 ( Desch , McPeak , Raffensperger , Cramer , Howell and Bartholf voting Aye . Nays - Leary) . Councilwoman Leary stated that she was opposed to the manual because of the Preamble which is redundant in some places and leaves out sexual preference and martial status and the lack of holidays which correspond with those given to the employees of the City of Ithaca and the County of Tompkins . A copy of the adopted Personnel Manual is attached to the original minutes of the meeting . PUBLIC HEARING TO CONSIDER THE ADOPTION OF A LOCAL LAW TO ESTABLISH • DISTRICTS WHERE MOBILE PARKS MAY EXIST AND TO ESTABLISH REGUTATIONS PERTAINING TO SAME Proof of posting and publication notice of a public hearing to consider the adoption of a local law to establish districts where mobile parks may exist and to establish regulations pertaining to same having been presented by the Tawas Clerk , the Supervisor opened the public hearing . Town Planner Peter Lovi noted that the proposed law , as presented by the Town Attorneys office , contained numerous discrepancies and could not be adopted this evening . Supervisor Desch asked if anyone wished to speak . Paul Jacob , 146 Seven Mile Drive stated that he would just like to see the proposed law passed . Supervisor Desch remarked that he did not understand what " d " under Article XIII refered to . Town Planner Lovi responded that it amended the Zoning Ordinance by adding "except Residence District R5 " to the opening sentence . Councilman Cramer questioning the section on accessory buildings , asked if the storage buildings were for the Mobile Hone Park or for each mobile home ? Town Attorney Barney responded , for each individual mobile home . Councilwoman Raffensperger stated that she could not find a section on occupancy . Town Planner Lovi responded occupancy is covered in the last sentence in Section 36 At "A mobile home shall be considered a one-family dwelling for purposes of determining permitted occupancy " . As no one else wished to speak , the Supervisor closed the public hearing . • Town Attorney Barney stated that the Board could need to adjourn the public hearing and adopt the local law at another time . Supervisor Desch asked when Mr . Jacob ' s proposed expansion of his Seven Mile Drive trailer park would go before the Planning Board ? Town Engineer Fabbroni responded , April 1st is the earliest possible date . Supervisor Desch suggested the Board hold a brief noon meeting . Town Board 17 March 10 , 1986 Supervisor Desch proceeded to close the public hearing . RESOLUTION N0 . Motion by Supervisor Desch , seconded by Councilman Cramer , RESOLVED , that the Town Board of the Town of Ithaca hereby adjourns the consideration of the adoption of a local law to establish districts where mobile parks may exist and to establish regulations pertaining to same until March 20 , 1986 , at twelve noon , at the Town Hall , 126 East Seneca Street , Ithaca , New York . (Desch , MCPeak , Raffensperger , Cramer., Howell , Bartholf and Leary voting Aye . Nays - none ) . • TOWN PLANNER POSITION Supervisor Desch received the following letter from Town Planner Peter Lovi , dated March 6 , 1986 : " It is with the deepest personal regret that I must inform you that I am resigning my position as Town Planner effective Friday , March 21 , 1986 . I will be taking a position with the law firm of Jacobowitz and Cubits in Orange County , New York . I thank you for the opportunity to work on the many challenges facing this com mity . I would like to think that I have left the Town a little better as the result of my work . I have been coordinating my projects closely with other members of the Engineering and Planning department and I am certain that they will be able to pick up my work smoothly . Of course , I will be available as a consultant to the Town in the areas of planning and office automation . If you are interested , I will be happy to discuss terms and details with you . In conclusion , these years with the Town have been very satisfying for me . I have nothing but the warmest personal and professional regards for my coworkers and all the Board members . I will be facing new challenges and new opportunities , but I will not forget the hard work and honest interaction I have enjoyed in this job . " Town Engineer Lawrence Fabbroni presented the following memo dated March 10 , 1986 , regarding minor reorganization and proration to the Town Board members : "As you may ]mow by now, Peter Lovi , Town Planner announced his resignation March 6 , 1986 , to be effective March 21 , 1986 . His accomplishments in helping the Town and staff maintain a progressive pace in planning and in computer-aided systems were many and deserving of our recognition . As we look to assess our continuing needs and capabilities , it is • my hope that you strongly consider promotion to fulfill planning needs and park programming needs . My own feeling is that Peter has led the Town and staff collectively past the discovery period on computer applications and each functional area is now developing specialized applications , reasonably a part of every job task and challenge . For the immediate future and quite possibly , permanently , as you see fit , Susan Beeners , M. L . A . , will , under my guidance , assume responsibility for Town Planner matters while incorporating landscape programming into that charge . Richard Schoch , a thesis Town Board 18 March 10 , 1986 shy of M . R . P . , will assume park maintenance programming and sane caTprehensive planning responsibilities while retaining field supervision duties of the parks . Pending further discussion , I recommend filling the park maintenance foreman position by promoting one of the four newest highway department employees . I recommend the following salary or hourly adjustments with these temporary assignments : Susan Beeners -- $ 18 , 000 to $20 , 000 Richard Schoch -- $17 , 000 to $18 , 750 Park Maintenance Foreman -- $ 6 . 00 to $ 7 . 00 /hr . • This leaves a temporary opening to be filled by summer help in the highway department pending the completion of the sub-committee manpower analysis . The park foreman would be capable and available for peak winter needs . • In the permanent perspective , this would promote three individuals from within in a way that strengthens every area but computer systems analysis . The one-half professional position reserved , lost out of all this , can be reserved to consideration of consulting help in the computer area , some completion of job scope for an assistant plumbing inspector-building inspector or designer Flumerfelt , or added clerical assistance as the dynamics evolve in time . EXECUTIVE SESSION RESOLUTION N0 . Motion by Supervisor Desch ; seconded by Councilwoman Howell , RESOLVED , that the Town Board of the Town of Ithaca hereby move into Executive Session to consider personnel matters . ( Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . RESOLUTION N0 . Motion by Supervisor Desch ; seconded by Councilman Bartholf , RESOLVED , that the Town Board of the Town of Ithaca hereby move back into open session . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . • INTERIM APPOINTMENTS RESOLUTION NO . • Motion by Supervisor Desch ; seconded by Councilman Bartholf , RESOLVED , that the Town Board of the Town of Ithaca hereby authorize the interim appointments of Susan Beeners to serve as interim Town Planner at a salary of $20 , 000 , Richard Schoch to serve as interim Park Maintenance Programmer and Ccnprehensive Planner at a salary of $18 , 750 , and the proration of one of the four newest Highway Department employees as interim Park Maintenance Foreman at a salary of $ 7 . 00 /hr . Town Board 19 March 10 , 1986 Councilwoman Leary noted that Richard Schoch was moving up into the former position of Susan Beeners , however , he would be receiving $ 750 more than Ms . Beeners received . Town Engineer Fabbroni responded that half of Mr . Schoch ' s job would be in a supervisory capacity , therefore , he will be doing more than Susan did when she held the position . The Town Engineer went on to say that Susan ' s background was more in landscape while Peter ' s was conputers . He went on to say that Susan has knowledge of the Town and meeting the public . What she lacks in the planning field she will pick up soon . As for Rich , there has always been the potential for promotion , that is why we have been able to hold him in the job he has been filling . • Supervisor Desch noted that you could not separate planning from engineering in this Town , in some places the two departments do not speak to each other . Councilman Cramer asked how long the Town would be able to keep these people in temporary positions? Supervisor Desch responded that the Town should advertise very quickly because of the crunch of the work load . Town Engineer Fabbroni added , also if these are not to be permanent positions , it is an injuctise to these persons to keep them in temporary positions . (Desch , McPeak , Raffensperger , Cramer , Howell , Bartholf and Leary voting Aye . Nays - none ) . ADJOURNMENT The meeting was duly adjourned at 7 : 30 P . M . ler •