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HomeMy WebLinkAboutTB Minutes 2011-12-12Meeting of the Ithaca Town Board Monday, December 12, 2011 at 5:30 p.m. 215 North Tloga Street, Ithaca, NY 14850 Agenda 1. Call to Order and Pledge of Allegiance 2. Report of Tompkins County Legislature 3. Report of Ithaca Common Council 4. Persons to be Heard and Board comments 5. 5:45 p.m. Public Hearing regarding the Town of Ithaca Hungerford Hill Tank Renovation Water Improvement Project a. Consider SEQR b. Adoption of Public Interest Order 6. 5:50 p.m. Public Hearing regarding the Town of Ithaca Northview Road Tank Replacement Water Improvement Project a. Consider SEQR b. Adoption of Public Interest Order 7. 5:55 p.m. Public Hearing regarding the Town of Ithaca Danby Road Tank Replacement Water Improvement Project a. Adoption of Public Interest Order 8. 6:00 p.m. Public Hearing regarding a Proposed Local Law Amending Chapter 271 of the Town of Ithaca Code, Titled Zoning: Special Land Use Districts, to add Additional Parcel to Ithacare's Planned Development Zone No. 7, Authorize Use of Parcel for Adult Independent Living Duplexes, and Revise Restrictions on Occupancy. (Longview) 9. Consider Setting a Public Hearing for the Town of Ithaca Penny Lane Water Main Replacement Water Improvement Project 10. Discuss and Consider Authorization to Establish the Town of Ithaca Pine Tree Road Pedestrian Road Capital Project Fund 11. Discuss and Consider Authorization to Establish the Town of Ithaca Hanshaw Road Walkway Capital Project Fund 12. Discuss and Consider Authorization to Establish the Town of Ithaca Forest Home Drive Bridge Capital Project Fund 13. Discuss and Consider Authorization for the Supervisor to Sign an MOU Extending the Village of Cayuga Heights Fire Protection Services Agreement with the Town 14. Discuss and Consider Authorization for the Supervisor to Sign an Agreement with the Town of Ulysses Regarding Water Charges I I 15. Discuss and Consider Approval to Become an Amicus Curiae ^ in Actions Involving Municipal Home Rule Before New York State Appellate Courts 16. Discuss and Consider Approval of the Electronic Mail Management and Retention Policy 17. Consider Consent Agenda Items a. Approval of Town Board Minutes of November 7'^ & November 21 2011 b. Town of Ithaca Abstract c. Bolton Point Abstract d. Authorization to Close the Forest Home Traffic Calming, Phase I Capital Project Fund e. Authorization to Close the First Street Interceptor Capital Project Fund f. Approval of Revisions to the Weather Related Time Off Procedures g. Ratification of Revised Job Description - Distribution Manager at SCLIWC (Bolton Point) h. Ratification of Compensation Increase for General Manager at SCLIWC (Bolton Point) i. Set Organizational Meeting for January 9,2012 18. Report of Town Officials 19. Report of Town Committees I I 20. Intermunicipal Organizations ^ \ 21. Review of Correspondence 22. Consider Executive Session to Discuss Collective Bargaining Negotiations and Potential Acquisition of Real Property 23. Consider Adjournment 1 / Meeting of the Ithaca Town Board Monday, December 12, 2011 at 5:30 p.m. 215 North Tioga Street, Ithaca, NY 14850 Minutes Present : Herb Engman, Supervisor; Bill Goodman, Deputy Supervisor; Rich DePaolo, Tee-Ann Hunter, Pat Leary and Eric Levine. Absent: Nahmin Horwitz Staff Present : Bruce Bates, Director of Code Enforcement; Susan Brock, Attorney for the Town; Judy Drake, Director of Personnel; Susan Ritter, Director of Planning; Mike Solvig, Finance Director; Paulette Terwilliger, Town Clerk; and Jim Weber, Highway Superintendent and Director of Public Works Mr. Engman opened the meeting at 5:32 p.m. Call to Order and Pledge of Allegiance Report of Tompkins County Legislature Legislator Peter Stein – Mr. Stein reported that the County is dealing with two issues: 1) New York State is one of only two states that insist that people between the ages of 16 and 18 be treated as adults in legal cases and the Supreme Court now insists that the County change that. Although the County agrees with the change, it cost much more to have a 16-18 year old supervised out of jail than in jail and the budget shortfall is around a $250,000. The other issue is the privatizing the County’s Certified Home Care Agency which was reviewed and discussed at length and the decision made to go from a county agency to a private agency. Under NYS rules, the private agency was going to need to buy the certificate of need from the County for $700,000 and without notice, the State did away with that requirement and essentially made the County’s certificate of need worth nothing. Ms. Leary asked Mr. Stein if he were concerned with losing the oversight of the private company and he responded that the private company did better in the reviews by the State than our own County agency so he was not concerned. Mr. Engman asked Mr. Stein if he had formed an opinion of which redistricting option would benefit the town more. Mr. Stein responded that there were three options on the table and he preferred the option with 14 districts because it overcame the problem of the city districts all having bits and pieces of the town and established town districts. He thought that some people may be concerned with having an even number of representatives leading to tie votes, but he did not consider that an issue. He did not care for either of the options with 13 districts. Report of Ithaca Common Council – None TB 12-12-2011 Persons to be Heard and Board comments Chief Tom Parsons – City of Ithaca Fire Department addressed the Board regarding a request for a change in the roster for the fire department. The contract details the roster and he would like approval to increase by one lieutenant and one firefighter position. The Fire Alarm Superintendent position and one office position have been eliminated and the Fire Prevention Bureau wants to replace one firefighter currently serving in the Bureau with a lieutenant for oversight and additional duties. The changes will reduce the overall budget by $11K. Mr. Engman asked if the fire inspections done through the Fire Prevention Bureau of the department are done in the town as well as the city and Chief Parsons responded that they were only done in the City of Ithaca but the revenue generated is credited against the budget as a whole so the Town does receive some benefit. He added that although the revenue does not meet the full cost of the Bureau services, those firefighters are available at a moments notice to respond to calls. Mr. DePaolo asked about the 3.5% decrease quoted in Chief Parsons letter to Mr. Engman and Chief Parsons explained that the savings to the Town is 3.5% of the Town’s portion of the budget which is actually eaten up by increases in pension costs. 5:45 p.m. Public Hearing regarding the Town of Ithaca Hungerford Hill Tank Renovation Water Improvement Project Mr. Engman opened the public hearing at 5:57p.m. There was no one wishing to address the Board and the public hearing was closed. SEQR was moved and seconded for discussion. No discussion. TB RESOLUTION NO. 2011-200: SEQR Determination – Establishment and Authorization of Town of Ithaca Hungerford Hill Tank Renovation Water Improvements WHEREAS, the Town of Ithaca Town Board has determined that the establishment and authorization of the Town of Ithaca Hungerford Hill Tank Renovations Water Improvement, as described in the Town Board’s Order Calling Public Hearing dated November 7, 2011, is an Unlisted action, pursuant to the State Environmental Quality Review Act, 6 NYCRR Part 617, and the Town of Ithaca Code, Chapter 148 – Environmental Quality Review, for which the Town of Ithaca Town Board is acting in an uncoordinated environmental review with respect to the project, and RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance based on the information in the EAF Part I and for the reasons set forth in the EAF Part II, in accordance with the New York State Environmental Quality Review Act and Chapter 148 of the Town of Ithaca Code for the Adopted 12/30/2011 Page 2 of 22 TB 12-12-2011 above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form nor an Environmental Impact Statement will be required. Moved: Bill Goodman Seconded: Rich DePaolo Vote: Ayes – Levine, Leary, Engman, Hunter, DePaolo, and Goodman Absent: Horwitz Motion passed unanimously. TB RESOLUTION NO. 2011-201: PUBLIC INTEREST ORDER –TOWN OF ITHACA HUNGERFORD HILL TANK RENOVATION WATER IMPROVEMENT At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said th Town, on the 12 day of December, 2011, at 5:45 P.M., Prevailing Time. PRESENT: Herb Engman, Bill Goodman, Pat Leary, Tee-Ann Hunter, Eric Levine and Rich DePaolo In the Matter of A Proposed Water Improvement in the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca Hungerford Hill Tank Renovation Water Improvement. WHEREAS, a plan, report and map, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the creation and construction, pursuant to Article 12-C of the Town Law, of water system improvements to be known and identified as the Town of Ithaca Hungerford Hill Tank Renovation Water Improvement, and hereinafter also referred to as the “Improvement,” to provide such water Improvement including extensions, to the present Town water improvement, such water system Improvement to be constructed and owned by the Town of Ithaca, and WHEREAS, after said plan, report and map, including estimate of cost, were prepared by a competent engineer, duly licensed by the state of New York, and filed in the office of the Town Clerk, the said Town Board did, on November 7, 2011, duly adopt an Order reciting the proposed Improvement, a description of the boundaries of the proposed benefited area, the maximum amount proposed to be expended for the Improvement, the proposed method of apportioning the costs of such Improvement, the proposed method of financing to be employed, the fact that a plan, map and report describing the same are on file in the Town Clerk's office for public inspection, and specifying that said Town Board shall meet at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on the 12th day of December , 2011 at 5:45 PM Prevailing Time, for the purposes of conducting a public hearing on such proposal to provide said Improvement, and to hear all persons interested in the subject thereof concerning the same, and Adopted 12/30/2011 Page 3 of 22 TB 12-12-2011 WHEREAS, copies of said Order were duly published and posted according to law, and said Town Board did, at the time and place specified in said Order, duly meet and consider such proposal and held a public hearing in which it heard all persons interested in the subject thereof, who appeared at such time and place, concerning the same, and WHEREAS, the Town Board now desires to authorize the Improvement based on the evidence offered at such time and place, and WHEREAS, at its regular meeting on December 12, 2011, the Town Board determined approval, construction and implementation of the Improvement, which is an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, will not result in any significant adverse environmental effects; NOW, THEREFORE, BE IT RESOLVED, by the Town Board that it be and hereby is determined as follows: (1) The notice of hearing was published and posted as required by law and is otherwise sufficient. (2) That all of the property within the proposed benefited area is benefited by the proposed Improvement. (3) That all of the property benefited is included within the proposed benefited area. (4) That the proposed method of apportioning the costs of the Improvement should not be changed. (5) It is in the public interest to authorize, establish, and make the Town of Ithaca Hungerford Hill Tank Renovation Water Improvement as hereinafter described, and be it FURTHER RESOLVED, that the Town Board does hereby approve, authorize and establish the Town of Ithaca Hungerford Hill Tank Renovation Water Improvement in the area of the Town described as follows and as more particularly shown and described in said plan, report and map presently on file in the office of the Town Clerk: Rehabilitate the 500,000 gallon steelwater tank located above Hungerford Hill Road to extend the service life another 15-20 years before replacement. The following work will be performed: Coat interior of Tank (final coating material to be based on Health Department  approvals) Paint exterior of Tank  Replace Splash Pad with a concrete splash pad  Place a 50 foot long rock-lined channel from splash pad to water outlet  Rehabilitate the edges of Concrete Tank Base  Place a 2-foot stone drip edge around tank with underdrain  Adopted 12/30/2011 Page 4 of 22 TB 12-12-2011 Place new 8-foot high chain-link fence around tank to meet new security  guidelines and be it FURTHER RESOLVED, that the area hereby determined to be benefited by said Town of Ithaca Hungerford Hill Tank Renovation Water Improvement is all of that portion of the Town outside of the Village of Cayuga Heights, and be it FURTHER RESOLVED, that all of the allocable costs of said Improvement shall be borne wholly by property within the Town of Ithaca water improvement benefited area, being the entire area of the Town outside of the Village of Cayuga Heights, and be it FURTHER RESOLVED, that the maximum proposed to be expended by the Town of Ithaca for the Improvement, including costs of rights of way, construction costs, legal fees and other expenses, is $300,000, which shall be financed as follows: at the option of the Town, by financing through the issuance of bond anticipation notes, and upon maturity of a bond anticipation note, the issuance of bond anticipation renewal notes or serial bonds of said Town of Ithaca to mature in annual installments over a period not to exceed 20 years, or directly by the issuance of such bonds, such notes and bonds to be paid from assessments levied upon and collected from the several lots and parcels of land in said Town of Ithaca water system benefited area which are deemed benefited by said Improvement, so much upon and from each as shall be in just proportion to the amount of the benefit which the Improvement shall confer upon the same, and be it FURTHER RESOLVED, that this Order is subject to a permissive referendum in the manner provided in Town Law Article 7 and Town Law Section 209-q, and be it FURTHER RESOLVED, that the estimated expense of the aforesaid Improvement does not exceed one-tenth of one per cent of the full valuation of the taxable real property in the area of said Town outside of villages and, therefore, in accordance with the provisions of subdivision 13(a) of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such improvement, and be it FURTHER RESOLVED, that pursuant to subdivision 6(d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this Order to be duly recorded in the Office of the Clerk of the County of Tompkins within ten days of the date this Order becomes effective pursuant to Town Law Section 91, which when so recorded, shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: Herb Engman, aye; Bill Goodman, aye; Pat Leary, aye; Tee-Ann Hunter, aye; Eric Levine aye; and Rich DePaolo; aye The Order was thereupon declared duly adopted. Adopted 12/30/2011 Page 5 of 22 TB 12-12-2011 5:50 p.m. Public Hearing regarding the Town of Ithaca Northview Road Tank Replacement Water Improvement Project Mr. Engman opened the public hearing at 5:59p.m. There was no one wishing to address the Board and the public hearing was closed. SEQR was moved and seconded for discussion. Mr. DePaolo asked Mr. Weber for an explanation on the potential service area and whether this constitutes an expansion of our capability to provide water to areas that currently are not served. Mr. Weber responded that the Northview tank area is bounded by the City, Danby Rd and Troy Rd water zones so the Northview area is constrained by other zones around it so it can not be expanded any further than where it is. We can improve the service to those customers within the area and extensions can be made to serve lots that are currently identified in that area or development potential within the Town’s Comprehensive Plan such as the Kendal Ave and Troy Rd areas where there are vacant lots and building going on now. Mr. DePaolo asked whether the current condition of the tank or system is a limiting factor to current development right now and Mr. Weber responded no, not necessarily. Ms. Hunter asked why the tank is being replaced and Mr. Weber responded that the exterior and interior are deteriorating and when we looked at how this tank works with the other tanks in the area, increasing the size will make the pumping and transfer of water between the zones more efficiently and with greater dependability to the current users. TB RESOLUTION NO. 2011-202: SEQR Determination – Establishment and Authorization of Town of Ithaca Northview Road Tank Replacement Water Improvements WHEREAS, the Town of Ithaca Town Board has determined that the establishment and authorization of the Town of Ithaca Northview Road Tank Replacement Water Improvement, as described in the Town Board’s Order Calling Public Hearing dated November 7, 2011, is an Unlisted action, pursuant to the State Environmental Quality Review Act, 6 NYCRR Part 617, and the Town of Ithaca Code, Chapter 148 – Environmental Quality Review, for which the Town of Ithaca Town Board is acting in an uncoordinated environmental review with respect to the project, and RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance based on the information in the EAF Part I and for the reasons set forth in the EAF Part II, in accordance with the New York State Environmental Quality Review Act and Chapter 148 of the Town of Ithaca Code for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form nor an Environmental Impact Statement will be required. Adopted 12/30/2011 Page 6 of 22 TB 12-12-2011 Moved: Bill Goodman Seconded: Pat Leary Vote: Ayes – Levine, Leary, Engman, Hunter, DePaolo, and Goodman Absent: Horwitz Motion passed unanimously. TB RESOLUTION NO.: 2011- 203: PUBLIC INTEREST ORDER – TOWN OF ITHACA NORTHVIEW ROAD TANK REPLACEMENT WATER IMPROVEMENT At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on the 12th day of December, 2011, at 5:50 P.M., Prevailing Time. PRESENT: Herb Engman, Bill Goodman, Pat Leary, Tee-Ann Hunter, Eric Levine and Rich DePaolo In the Matter of A Proposed Water Improvement in the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca Northview Road Tank Replacement Water Improvement. WHEREAS, a plan, report and map, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the creation and construction, pursuant to Article 12-C of the Town Law, of water system improvements to be known and identified as the Town of Ithaca Northview Road Tank Replacement Water Improvement, and hereinafter also referred to as the “Improvement,” to provide such water Improvement including extensions, to the present Town water improvement, such water system Improvement to be constructed and owned by the Town of Ithaca, and WHEREAS, after said plan, report and map, including estimate of cost, were prepared by a competent engineer, duly licensed by the state of New York, and filed in the office of the Town Clerk, the said Town Board did, on November 7, 2011, duly adopt an Order reciting the proposed Improvement, a description of the boundaries of the proposed benefited area, the maximum amount proposed to be expended for the Improvement, the proposed method of apportioning the costs of such Improvement, the proposed method of financing to be employed, the fact that a plan, map and report describing the same are on file in the Town Clerk's office for public inspection, and specifying that said Town Board shall meet at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in th said Town, on the 12 day of December, 2011 at 5:50 PM Prevailing Time, for the purposes of conducting a public hearing on such proposal to provide said Improvement, and to hear all persons interested in the subject thereof concerning the same, and WHEREAS, copies of said Order were duly published and posted according to law, and said Town Board did, at the time and place specified in said Order, duly meet and consider such proposal and held a public hearing in which it heard all persons interested in the subject thereof, who appeared at such time and place, concerning the same, and Adopted 12/30/2011 Page 7 of 22 TB 12-12-2011 WHEREAS, the Town Board now desires to authorize the Improvement based on the evidence offered at such time and place, and WHEREAS, at its regular meeting on December 12, 2011, the Town Board determined approval, construction and implementation of the Improvement, which is an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, will not result in any significant adverse environmental effects; NOW, THEREFORE, BE IT RESOLVED, by the Town Board that it be and hereby is determined as follows: (1) The notice of hearing was published and posted as required by law and is otherwise sufficient. (2) That all of the property within the proposed benefited area is benefited by the proposed Improvement. (3) That all of the property benefited is included within the proposed benefited area. (4) That the proposed method of apportioning the costs of the Improvement should not be changed. (5) It is in the public interest to authorize, establish, and make the Town of Ithaca Northview Road Tank Replacement Water Improvement as hereinafter described, and be it FURTHER RESOLVED, that the Town Board does hereby approve, authorize and establish the Town of Ithaca Northview Road Tank Replacement Water Improvement in the area of the Town described as follows and as more particularly shown and described in said plan, report and map presently on file in the office of the Town Clerk: Replace an existing 200,000 gallon steel water tank with a 500,000 gallon glass-lined water tank on the same site located above West Northview Road , install new concrete base, and other related ancillary facilities, and be it FURTHER RESOLVED, that the area hereby determined to be benefited by said Town of Ithaca Northview Road Tank Replacement Water Improvement is all of that portion of the Town outside of the Village of Cayuga Heights, and be it FURTHER RESOLVED, that all of the allocable costs of said Improvement shall be borne wholly by property within the Town of Ithaca water improvement benefited area, being the entire area of the Town outside of the Village of Cayuga Heights, and be it FURTHER RESOLVED, that the maximum proposed to be expended by the Town of Ithaca for the Improvement, including costs of rights of way, construction costs, legal fees and other expenses, is $ 450,000, which shall be financed as follows: at the option of the Town, by financing through the issuance of bond anticipation notes, and upon maturity of a bond anticipation note, the issuance of bond anticipation renewal notes or serial bonds of said Town of Ithaca to mature in annual installments over a period not to exceed 20 years, or directly by the issuance of such bonds, such notes and bonds to be Adopted 12/30/2011 Page 8 of 22 TB 12-12-2011 paid from assessments levied upon and collected from the several lots and parcels of land in said Town of Ithaca water system benefited area which are deemed benefited by said Improvement, so much upon and from each as shall be in just proportion to the amount of the benefit which the Improvement shall confer upon the same, and be it FURTHER RESOLVED, that this Order is subject to a permissive referendum in the manner provided in Town Law Article 7 and Town Law Section 209-q, and be it FURTHER RESOLVED, that the estimated expense of the aforesaid Improvement does not exceed one-tenth of one per cent of the full valuation of the taxable real property in the area of said Town outside of villages and, therefore, in accordance with the provisions of subdivision 13(a) of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such improvement, and be it FURTHER RESOLVED, that pursuant to subdivision 6(d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this Order to be duly recorded in the Office of the Clerk of the County of Tompkins within ten days of the date this Order becomes effective pursuant to Town Law Section 91, which when so recorded, shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: Herb Engman, aye; Bill Goodman, aye; Pat Leary, aye; Tee-Ann Hunter, aye; Eric Levine aye; and Rich DePaolo; aye The Order was thereupon declared duly adopted. 5:55 p.m. Public Hearing regarding the Town of Ithaca Danby Road Tank Replacement Water Improvement Project Mr. Engman opened the public hearing at 6:05p.m. There was no one wishing to address the Board and the public hearing was closed. TB RESOLUTION NO.: 2011-204: PUBLIC INTEREST ORDER – DANBY ROAD TANK REPLACEMENT WATER IMPROVEMENT At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on the 12th day of December, 2011, at 5:55 o'clock P.M., Prevailing Time. PRESENT: Herb Engman, Bill Goodman, Pat Leary, Tee-Ann Hunter, Eric Levine and Rich DePaolo In the Matter of A Proposed Water Improvement in the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca Danby Road Tank Replacement Water Improvement. Adopted 12/30/2011 Page 9 of 22 TB 12-12-2011 WHEREAS, a plan, report and map, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the creation and construction, pursuant to Article 12-C of the Town Law, of water system improvements to be known and identified as the Town of Ithaca Danby Road Tank Replacement Water Improvement, and hereinafter also referred to as the “Improvement,” to provide such water Improvement including extensions, to the present Town water improvement, such water system Improvement to be constructed and owned by the Town of Ithaca, and WHEREAS, after said plan, report and map, including estimate of cost, were prepared by a competent engineer, duly licensed by the state of New York, and filed in the office of the Town Clerk, the said Town Board did, on November 7, 2011, duly adopt an Order reciting the proposed Improvement, a description of the boundaries of the proposed benefited area, the maximum amount proposed to be expended for the Improvement, the proposed method of apportioning the costs of such Improvement, the proposed method of financing to be employed, the fact that a plan, map and report describing the same are on file in the Town Clerk's office for public inspection, and specifying that said Town Board shall meet at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on the 12th day of December, 2011 at 5:55 PM Prevailing Time, for the purposes of conducting a public hearing on such proposal to provide said Improvement, and to hear all persons interested in the subject thereof concerning the same, and WHEREAS, copies of said Order were duly published and posted according to law, and said Town Board did, at the time and place specified in said Order, duly meet and consider such proposal and held a public hearing in which it heard all persons interested in the subject thereof, who appeared at such time and place, concerning the same, and WHEREAS, the Town Board now desires to authorize the Improvement based on the evidence offered at such time and place, and WHEREAS, at its regular meeting on December 12, 2011, the Town Board has determined approval, construction and implementation of the Improvement are a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, because the Action constitutes "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site," and thus approval, construction and implementation of the Improvement are not subject to review under SEQRA; NOW, THEREFORE, BE IT RESOLVED, by the Town Board that it be and hereby is determined as follows: Adopted 12/30/2011 Page 10 of 22 TB 12-12-2011 (1) The notice of hearing was published and posted as required by law and is otherwise sufficient. (2) That all of the property within the proposed benefited area is benefited by the proposed Improvement. (3) That all of the property benefited is included within the proposed benefited area. (4) That the proposed method of apportioning the costs of the Improvement should not be changed. (5) It is in the public interest to authorize, establish, and make the Town of Ithaca Danby Road Tank Replacement Water Improvement as hereinafter described, and be it FURTHER RESOLVED, that the Town Board does hereby approve, authorize and establish the Town of Ithaca Danby Road Tank Replacement Water Improvement in the area of the Town described as follows and as more particularly shown and described in said plan, report and map presently on file in the office of the Town Clerk: Replace an existing 500,000 gallon steel water tank with a 500,000 gallon glass-lined water tank on the same site located above Danby Road, and other related ancillary facilities, and be it FURTHER RESOLVED, that the area hereby determined to be benefited by said Town of Ithaca Danby Road Tank Replacement Water Improvement is all of that portion of the Town outside of the Village of Cayuga Heights, and be it FURTHER RESOLVED, that all of the allocable costs of said Improvement shall be borne wholly by property within the Town of Ithaca water improvement benefited area, being the entire area of the Town outside of the Village of Cayuga Heights, and be it FURTHER RESOLVED, that the maximum proposed to be expended by the Town of Ithaca for the Improvement, including costs of rights of way, construction costs, legal fees and other expenses, is $ 450,000, which shall be financed as follows: : at the option of the Town, by financing through the issuance of bond anticipation notes, and upon maturity of a bond anticipation note, the issuance of bond anticipation renewal notes or serial bonds of said Town of Ithaca to mature in annual installments over a period not to exceed 20 years, or directly by the issuance of such bonds, such notes and bonds to be paid from assessments levied upon and collected from the several lots and parcels of land in said Town of Ithaca water system benefited area which are deemed benefited by said Improvement, so much upon and from each as shall be in just proportion to the amount of the benefit which the Improvement shall confer upon the same, and be it FURTHER RESOLVED, that this Order is subject to a permissive referendum in the manner provided in Town Law Article 7 and Town Law Section 209-q, and be it FURTHER RESOLVED, that the estimated expense of the aforesaid Improvement does not exceed one-tenth of one per cent of the full valuation of the taxable real property in the area of said Town outside of villages and, therefore, in accordance with the Adopted 12/30/2011 Page 11 of 22 TB 12-12-2011 provisions of subdivision 13(a) of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such improvement, and be it FURTHER RESOLVED, that pursuant to subdivision 6(d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this Order to be duly recorded in the Office of the Clerk of the County of Tompkins within ten days of the date this Order becomes effective pursuant to Town Law Section 91, which when so recorded, shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: Herb Engman, aye; Bill Goodman, aye; Pat Leary, aye; Tee-Ann Hunter, aye; Eric Levine aye; and Rich DePaolo; aye The Order was thereupon declared duly adopted. 6:00 p.m. Public Hearing regarding a Proposed Local Law Amending Chapter 271 of the Town of Ithaca Code, Titled Zoning: Special Land Use Districts, to add Additional Parcel to Ithacare’s Planned Development Zone No. 7, Authorize Use of Parcel for Adult Independent Living Duplexes, and Revise Restrictions on Occupancy. (Longview) Mr. Engman opened the public hearing at 6:06p.m. There was no one wishing to address the Board and the public hearing was closed. The Local Law could not be voted on because there were still some issues with the proposal that are going through the Public Works Committee. The resolution of those issues may require changes to the draft local law as presented. After some discussion, th the board decided to set a public hearing for the draft local law for the January 9 meeting. TB RESOLUTION No. 2011 – 205: SETTING A PUBLIC HEARING REGARDING A LOCAL LAW ADOPTING REVISIONS TO CHAPTER 271-8, “PLANNED DEVELOPMENT ZONE #7; LIMITED MIXED USE, ITHACARE” OF THE TOWN OF ITHACA CODE WHEREAS Longview, an Ithacare Community, has requested expansion of the Planned Development Zone #7; Limited Mix Use, to accommodate the new Longview Patio Homes project proposed on the adjacent parcel (tax parcel no. 39-1-3.2) which is currently zoned High Density Residential, and WHEREAS the Planning Board has reviewed and recommended said changes Now therefore be it th RESOLVED that the Town Board will hold a public hearing on January 9, 2012 at 5:45 p.m. to hear comments regarding the proposed Local Law Adopted 12/30/2011 Page 12 of 22 TB 12-12-2011 Moved: Bill Goodman Seconded: Rich DePaolo VOTE: Ayes: Engman, Goodman, Levine, DePaolo, Leary and Hunter Absent: Horwitz Motion passed unanimously Consider Setting a Public Hearing for the Town of Ithaca Penny Lane Water Main Replacement Water Improvement Project Mr. DePaolo asked about the size of the pipe and Mr. Weber responded that it will be the same, 8” to 8” but a better material and poly-wrapped to help with corrosion. That area has multiple water line breaks each year and this will hopefully mitigate some of them. TB RESOLUTION NO. 2011-206: ORDER SETTING PUBLIC HEARING – TOWN OF ITHACA PENNY LANE WATER MAIN REPLACEMENT WATER IMPROVEMENT At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, New York, held at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said th Town, on the 12 day of December, 2011, at 5:30 o'clock P.M., Prevailing Time. PRESENT: Herb Engman, aye; Bill Goodman, aye; Pat Leary, aye; Tee-Ann Hunter, aye; Eric Levine aye; and Rich DePaolo; aye In the Matter of A Proposed Water Improvement in the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca Penny Lane Water Main Replacement Water Improvement WHEREAS, a plan, report and map, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the creation and construction, pursuant to Article 12-C of the Town Law, of water system improvements to be known and identified as the Town of Ithaca Penny Lane Water Main Replacement Water Improvement, and hereinafter also referred to as “Improvement,” to provide such water Improvement including extensions, to the present Town water improvement, such water system Improvement to be constructed and owned by the Town of Ithaca, and WHEREAS, said plan, report and map, including estimate of cost, were prepared by a competent engineer, duly licensed by the State of New York, and have been filed in the office of the Town Clerk of said Town, where the same are available during regular office hours for public inspection, and WHEREAS, the area of said Town determined to be benefited by said Town of Ithaca Penny Lane Water Main Replacement Water Improvement consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights, and Adopted 12/30/2011 Page 13 of 22 TB 12-12-2011 WHEREAS, the proposed Improvement consists of the water improvements set forth below, and in the areas of the Town as set forth below, and as more particularly shown and described in said plan, report and map presently on file in the office of the Town Clerk: Replace 700 feet of existing ductile iron main with new 8” water main made of Polywrapped Ductile Iron pipe. New valves, hydrant connections and related ancillary facilities will be placed as necessary, and WHEREAS, the maximum proposed to be expended by the Town of Ithaca for the aforesaid Improvement is $ 150,000.00. The proposed method of financing to be employed by said Town of Ithaca consists of the expenditure of current revenues and surplus funds from water rates from the Town of Ithaca water system benefited area, and WHEREAS, it is now desired to call a public hearing for the purpose of considering said plan, report and map, including estimate of cost, and the providing of the Improvement, and to hear all persons interested in the subject thereof concerning the same, all in accordance with the provisions of Section 209-q of the Town Law; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: Section 1. A public hearing shall be held by Town Board of the Town of Ithaca, Tompkins County, New York, at the Town Hall, 215 North Tioga Street, in Ithaca, New th York, in said Town, on the 9 day of January, 2012, at 5:45 o’clock P.M., Prevailing Time, to consider the aforesaid plan, report and map, including estimate of cost, and the question of providing the Improvement, and to hear all persons interested in the subject thereof concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk is hereby authorized and directed to cause a copy of this Order with a Notice of Adoption to be published once in the official newspaper, and also to post a copy thereof on the town signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This Order shall take effect immediately. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: Herb Engman, aye; Bill Goodman, aye; Pat Leary, aye; Tee-Ann Hunter, aye; Eric Levine aye; and Rich DePaolo; aye The Order was thereupon declared duly adopted. Mike Solvig explained the next three resolutions, stating that he wants to transfer money into the funds once instead of budgeting for it each year. It is a simple accounting method change with no increase in monies, just a different way of accounting for it. Mr. Engman noted that there may be changes in the amounts being requested for the Adopted 12/30/2011 Page 14 of 22 TB 12-12-2011 projects, which the Board will have to discuss and decide upon, but these actions simply set up the funds. Discuss and Consider Authorization to Establish the Town of Ithaca Pine Tree Road Pedestrian Road Capital Project Fund TB RESOLUTION NO. 2011-207: AUTHORIZATION TO ESTABLISH THE TOWN OF ITHACA PINE TREE ROAD PEDESTRIAN IMPROVEMENTS CAPITAL PROJECT FUND : WHEREAS the Tompkins County Highway Division is designing a bicycle and pedestrian project which will widen Pine Tree Road (CR174) through a narrow, former railroad overpass and connect bike and pedestrian paths between Dryden Road and the East Hill Plaza area, and : WHEREAS this project will eliminate the substandard underpass clearance on Pine Tree Road by replacing the former railroad overpass with a 119-foot span trail bridge, and : WHEREAS funding for this project will be provided by federal Transportation Enhancement Program funding with additional contribution from Cornell University, Tompkins County and the Town of Ithaca, and : WHEREAS construction of this project, originally scheduled for September 2010, has been delayed until at least April 2013, and : WHEREAS the Town has budgeted $35,000 in the fiscal year 2011 General Townwide Fund budget to pay for its contribution toward the cost of this improvement, NOW THEREFORE BE IT : RESOLVED that the Town Board of the Town of Ithaca authorizes the establishment of the Town of Ithaca Pine Tree Road Pedestrian Improvements Capital Project Fund, and be it further : RESOLVED that the Town Finance Officer is authorized and directed to record all necessary and appropriate transactions transferring $35,000 from the General Townwide Fund to the Pine Tree Road Pedestrian Improvements Capital Project Fund. Moved: Bill Goodman Seconded: Pat Leary Vote: Ayes – Levine, Leary, Engman, Hunter, DePaolo, and Goodman Absent: Horwitz Motion passed unanimously. Discuss and Consider Authorization to Establish the Town of Ithaca Hanshaw Road Walkway Capital Project Fund Adopted 12/30/2011 Page 15 of 22 TB 12-12-2011 TB RESOLUTION NO. 2011-208: AUTHORIZATION TO ESTABLISH THE TOWN OF ITHACA HANSHAW ROAD WALKWAY CAPITAL PROJECT FUND : WHEREAS the Tompkins County Highway Division is designing the reconstruction of Hanshaw Road (CR 109) between Sapsucker Woods Road and Pleasant Grove Road, with improvements to include restoration of travel lanes and shoulders, upgraded drainage, and new ADA compliant walkway, and : WHEREAS funding for this project will be provided by federal and state sources, with additional contribution from Cornell University, Tompkins County and the Town of Ithaca, and : WHEREAS construction of this project, originally scheduled for April 2006, has been delayed until at least April 2012, and : WHEREAS the Town has budgeted $100,250 in the fiscal year 2011 General Townwide Fund budget to pay for its contribution toward the cost of this improvement, NOW THEREFORE BE IT : RESOLVED that the Town Board of the Town of Ithaca authorizes the establishment of the Town of Ithaca Hanshaw Road Walkway Capital Project Fund, and be it further : RESOLVED that the Town Finance Officer is authorized and directed to record all necessary and appropriate transactions transferring $100,250 from the General Townwide Fund to the Hanshaw Road Walkway Capital Project Fund. Moved: Tee-Ann Hunter Seconded: Eric Levine Vote: Ayes – Levine, Leary, Engman, Hunter, DePaolo, and Goodman Absent: Horwitz Motion passed unanimously. Discuss and Consider Authorization to Establish the Town of Ithaca Forest Home Drive Bridge Capital Project Fund TB RESOLUTION NO. 2011- 209: AUTHORIZATION TO ESTABLISH THE TOWN OF ITHACA UPSTREAM FOREST HOME DRIVE BRIDGE CAPITAL PROJECT FUND : WHEREAS the Tompkins County Highway Division is planning the rehabilitation of the Upstream Forest Home Drive Bridge, a 119-foot span single-lane metal truss bridge over Fall Creek, erected in 1909, and Adopted 12/30/2011 Page 16 of 22 TB 12-12-2011 : WHEREAS this project will eliminate the structural and safety deficiencies recognized in recent years, while maintaining the bridge width and above deck structure, and : WHEREAS funding for this project will be provided by federal Transportation Enhancement Program funding with additional contribution from Cornell University, the Town of Ithaca and Tompkins County, and : WHEREAS construction of this project, originally scheduled for April 2009, has been delayed until at least June 2012, and : WHEREAS the Town has budgeted $102,500 in the fiscal year 2011 Highway Part- Town Fund budget to pay for its contribution toward the cost of this improvement, NOW THEREFORE BE IT : RESOLVED that the Town Board of the Town of Ithaca authorizes the establishment of the Town of Ithaca Upstream Forest Home Drive Bridge Capital Project Fund, and be it further : RESOLVED that the Town Finance Officer is authorized and directed to record all necessary and appropriate transactions transferring $102,500 from the Highway Part- Town Fund to the Upstream Forest Home Drive Bridge Capital Project Fund. Moved: Rich DePaolo Seconded: Eric Levine Vote: Ayes – Levine, Leary, Engman, Hunter, DePaolo, and Goodman Absent: Horwitz Motion passed unanimously. Discuss and Consider Authorization for the Supervisor to Sign an MOU Extending the Village of Cayuga Heights Fire Protection Services Agreement with the Town Mr. Engman explained that discussion regarding the contract were postponed due to st illness and because it expires on December 31, we need to extend it. A public hearing was set. TB RESOLUTION NO: 2011- 210: Set a Public Hearing Regarding a Memorandum of Understanding for the Extension of the Contract for Fire Protection with the Village of Cayuga Heights for Fire and Emergency Medical Services for Portions of the Town of Ithaca WHEREAS negotiations for a new fire contract with the Village of Cayuga Heights are ongoing and WHEREAS the current Contract for Fire Protection expires December 31, 2011 be it RESOLVED that the Town Board sets a public hearing for December 30, 2011 at 10:05 a.m. to hear comments on a Memorandum of Understanding providing for an extension Adopted 12/30/2011 Page 17 of 22 TB 12-12-2011 of the fire contract with the Village of Cayuga Heights until December 31, 2012 or until a new contract is established if earlier and Moved: Tee-Ann Hunter Seconded: Eric Levine Vote: Ayes – Levine, Leary, Engman, Hunter, DePaolo, and Goodman Absent: Horwitz Motion passed unanimously. Discuss and Consider Authorization for the Supervisor to Sign an Agreement with the Town of Ulysses Regarding Water Charges Mr. Engman explained agreement, noting that the Board has discussed this many times. Minor typographical error changes were made to the draft that was presented. TB RESOLUTION NO. 2011- 211: AMENDING THE WATER SERVICE AGREEMENT WITH THE TOWN OF ULYSSES FOR ULYSSES WATER DISTRICT NUMBER 3 WHEREAS the Town Board of the Town of Ithaca and the Town Board of the Town of Ulysses entered into an agreement to share water service for Ulysses Water District Number 3 and Town of Ithaca residences in the Woolf Lane area on October 30, 2003 and WHEREAS there was disagreement since 2003 over the exact amount of water used in each municipality and 2004 over billings for water delivered to the Town of Ulysses and WHEREAS when all water use and billing issues were resolved in August, 2011 it was mutually agreed that the two towns would determine a formula for calculating water loss in the Woolf Lane area of the Town of Ithaca for reimbursing the Town of Ulysses for such loss NOW THEREFORE BE IT RESOLVED that both towns agree that the formula for water loss developed by the American Water Works Association as follows is mutually acceptable: L=SD(P).5/133,200 L – allowable leakage, in gallons per hour S – length of pipe, in feet D – nominal diameter of the pipe, in inches P – average operating pressure of 100 PSI in Ulysses and 115 PSI in Ithaca and FURTHER RESOLVED that using the American Water Works Association formula results in current percentages of water lost: 83 will be the responsibility of Ulysses and 17 for Ithaca and Adopted 12/30/2011 Page 18 of 22 TB 12-12-2011 FURTHER RESOLVED that Section 6 of the Water Service Agreement of 2003 is amended by adding the following: “Not withstanding the preceding the Town of Ithaca agrees to reimburse the Town of Ulysses annually an amount equal to 17 percent of the unaccounted for water loss based on the American Water Works Association formula as follows L=SD(P).5/133,200 L – allowable leakage, in gallons per hour S – length of pipe, in feet D – nominal diameter of the pipe, in inches P – average operating pressure of 100 PSI in Ulysses and 115 PSI in Ithaca with adjustments made on a yearly basis should any calculation component change As an example the 2011 calculations are: TOU L = 45,990 x 10 x (100).5 / 133,200 L = 34.53 gal/hr (multiply by 24 hrs/day x 90 days/qtr) Loss = 74585 gallons/qtr TOI L = 9,100 x 10 x (115).5 / 133,200 L = 7.33 gal/hr Loss = 15,824 gal/qtr Total loss = 361636 gal/yr Water loss (also termed “unaccounted for water”) will be calculated as the difference between the total metered water volume billed to the Town of Ulysses by the Town of Ithaca and the total of Ulysses metered usage (including all authorized sales to users outside water district 3 a metered volume of water from hydrant flushing required to and address water quality in dead end lines, water main breaks and meter failures). The Town of Ulysses will provide the quarterly billing totals for all metered use in Ulysses to the Town of Ithaca in a spreadsheet report, along with a confirmation of the total metered volume billed to the Town of Ulysses by the Town of Ithaca and a calculation of the quarterly water loss. Quarterly tracking of the water loss will help alert both municipalities to potential problems that may need attention. The Town of Ulysses will send the Town of Ithaca an invoice once per year for the total amount due from the Town of Ithaca for the previous four billing quarters, in January. Each town also agrees to conduct an annual check of its system to find any leaks or other causes of lost water and to report the results to the other town.” Moved: Eric Levine Seconded: Pat Leary Vote: Ayes – Levine, Leary, Engman, Hunter, DePaolo, and Goodman Absent: Horwitz Motion passed unanimously. Adopted 12/30/2011 Page 19 of 22 TB 12-12-2011 Discuss and Consider Approval to Become an Amicus Curiae in Actions Involving Municipal Home Rule Before New York State Appellate Courts Discussion on the subject centered on whether it is too early to approve this move because many actions stated in the resolution have not happened yet and there is no guarantee that they will. Ms. Brock felt that there was plenty of time and Mr. Engman explained that he thought the Town of Ulysses might be looking for support. He agreed it may be early, but wanted the Board to start thinking about if and how it wants to support Ulysses and possibly other municipalities in the active and potential lawsuits regarding hydrofracking. The Board decided to move the topic to the January meeting, and approved Mr. Engman contacting Ms. Marino and assuring her of our support. Discuss and Consider Approval of the Electronic Mail Management and Retention Policy Mr. Engman introduced the topic, stating that it came from the Records Management Advisory Board. There were questions from the Board regarding whose responsibility it was to save the original copy of an email and Ms. Terwilliger explained that Board correspondence should be sent to her, and she sends a reminder to all Board members with the Correspondence list prior to each meeting of the board. There was some discussion on what constitutes a record and Ms. Terwilliger stated that any correspondence from a resident is considered a permanent record and should be forwarded to her. This includes complaints and thank you messages as well as any responses sent by board members. Mr. Engman noted that he sends everything to Ms. Terwilliger, who scans it and determines what should be saved and where. Ms. Terwilliger went on to explain that she saves the final response with the complete thread of the correspondence and prints it out, catalogs’ it in the database and saves it in Archives. General correspondence is saved on the Outlook platform in a general year folder for disposition at the end of the th 6 year. There was some discussion on what correspondence is FOILable and Mr. Engman noted that he consistently tells people, and in fact put an article in the Town Newsletter, that residents should not expect confidentiality when communicating with a Board member. Every correspondence is FOILable under the law, with few exceptions. Ms. Terwilliger noted that she attended a workshop hosted by the County on going from paper to electronic records and the County is interested in partnering with the municipalities and writing a grant to convert one record series to electronic records to show the municipalities how it works. She added that the other Clerks talked about starting with Minutes as the record series and the County would be working with the clerks and information technology staff on implementing this trial effort. Adopted 12/30/2011 Page 20 of 22 TB 12-12-2011 There were questions about how Information could be retrieved years from now, and Ms. Terwilliger responded that this new technology is not proprietary and the County stated that there are at least 12 industries such as optometrists that could read the microfiche right now and retrieve the records. This is a tiny picture of the documents that put on a medium that can withstand both fire and water. She stressed that this is the first step and a trial run and there would be many questions asked, answers given and presentations to the Board before any permanent change was considered or made. Consider Consent Agenda Items TB RESOLUTION NO, 2011-213: Consent Aaenda BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes of November 7^^ & November 21®^ 2011 b. Town of Ithaca Abstract c. Bolton Point Abstract d. Authorization to Close the Forest Home Traffic Calming, Phase I Capital Project Fund e. Authorization to Close the First Street Interceptor Capital Project Fund f. Approval of Revisions to the Weather Related Time Off Procedures g. Ratification of Revised Job Description - Distribution Manager at SCLIWC (Bolton Point) h. Ratification of Compensation Increase for General Manager at SCLIWC (Bolton Point) i. Set Organizational Meeting for January 9, 2012 j. Ratification of Appointment of Distribution Manager at SCLIWC Moved: Herb Engman Seconded: Tee-Ann Hunter Vote: Ayes - Levine, Leary, Engman, Hunter, DePaolo, and Goodman Absent: Horwitz Motion passed unanimously. Report of Town Officials - None Report of Town Committees Mr. Goodman noted that there is an EPA webinar on Tuesday form 1-3 regarding green infrastructure and stormwater management. Ms. Hunter asked about committee appointments and Mr. Engman responded that he is almost done with a draft of recommendations and he will send that out electronically and the Board can discuss it at the December 30^^ meeting. Intermunlclpal Organizations Mr. Engman reported that Bolton Point is settling in with the new management. Also, Steve Lipinski has notified the commission that he will not be seeking reappointment this year after 20+ years so the Town of Dryden will be looking for a replacement. Adopted 12/30/2011 Page 21 of 22 TB 12-12-2011 Review of Correspondence Consider Executive Session to Discuss Collective Bargaining Negotiations and Potential Acquisition of Real Property Motion made by Ms. Hunter, seconded by Mr. Goodman, unanimous. (7:10 p.m.) Motion made by Mr. Levine, seconded by Mr. DePaoio to reenter regular session (7:33 p.m.) Unanimous. Consider Adjournment Motion made by Mr. Goodman, seconded by Ms. Leary to adjourn. (7:34 p.m.) Unanimous Respectf submitted. r^) Paulette Terwilliger, Town Clerk I ' / 1 Adopted 12/30/2011 Page 22 of 22 TOWN OF ITHACA TOWN BOARD SISN-IN SHEET DATE: December 12, 2011 (PLEASE PRINT TO ENSURE ACCURACY IN OFFICIAL MINUTES) PLEASE PRINT NAME PLEASE A/JJA/rADDRESS/AFFILIATION A/2^ \ CXA S / ' C V . V ijMva cc JL V- vJc -.m • rv TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I, Paulette Terwilliger, Town Clerk of the Town of Ithaca, Tompkins County, New York, being duly sworn, say that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: ADVERTISEMENT:NOTICE OF PUBLIC HEARINGS Local Law Amending Chapter 271... Special Land Use Districts... add additional parcel to Ithacare's planned Development Zone (Longview) Date of Publication: 11/28/2011 Location of Sign Board Used for Posting: Date of Posting: 11/09/2011 Town Hall Lobby Public Notices Board 215 North Tioga Street Ithaca, NY 14850 Town of Ithaca Town of Ithaca Notica of Public Haaring The Town Board will hold a Public Hearing on Decem ber 12, 2011 at its regular meeting held at 215 N. Tio ga St, Ithaca, NY beginning St 6:00 p.m, regarding a Proposed Local Law Amending Chapter 271 of the Town of Ithaca Code, Titled Zoning: Special Land Use Districts, to add Addi tional Parcel to Ithacare's Planned Development Zone No. 7. Authorize Use of Parcel for Adult Independ ent Living Duplexes, and Rewse Restrictions on Oc- Informatlon regarding said local law can be obtained from the Town Clerh's Of fice during normal business hours. November 28. 2011 Paulette Terwilliger Town Clerk 11/28/2011 STATE OF NEW YORK) COUNTY OF TOMPKINS) SS: TOWN OF ITHACA) Sworn to and subscribed before me this 29^^ day of November, 2011 Public Debra DeAugtst(ne~ Notary Public - State of NewVbilK No. 01DE6148035 Qualified in Tompkins County /My Commission Expires Juno 19,20 /v Pr^O'JECT ID NUMBER 2012-01 617.20 SEQR APPENDIX C STATE ENVIRONMENTAL QUALITY REVIEW SHORT ENVIRONMENTAL ASSESSMENT FORM for UNLISTED ACTIONS Only PART 1 - PROJECT INFORMATION ( To be completed by Applicant or Project Sponsor) 1. APPLICANT I SPONSOR Town of Ithaca 2. PROJECT NAME Hungerford Hill Tank Rehabilitation 3.PR0JECT LOCATION: Town of Ithaca Municipality Tompklns County 4. PRECISE LOCATION; Street Addess and Road Intersections. Prominent landmarks etc - or provide map See Map 5. IS PROPOSED ACTION ; □ New/ □ Expansion |^j Modification / alteration 6. DESCRIBE PROJECT BRIEFLY: Interior and Exterior Painting of an existing steel water tank. Project will include placing a new 8 ft fence around tank, Replacing overflow concrete splash pad and a drainage swale from overflow. 7. AMOUNT OF LAND AFFECTED: Initially .22 acres Ultimately .22 acres S.WILL PROPOSED ACTION COMPLY WITH EXISTING ZONING OR OTHER RESTRICTIONS? Yes □ No If no. describe briefly: 9. WHAT IS PRESENT LAND USE IN VICINITY OF PROJECT? (Choose as many as apply.) 0 Residential □ Industrial □ Commercial [Agriculture j j Park / Forest I Open Space [^ [Other (describe) University/Educational 10. DOES ACTION INVOLVE A PERMIT APPROVAL, OR FUNDING, NOW OR ULTIMATELY FROM ANY OTHER GOVERNMENTAL AGENCY (Federal, State or Local) 0 Yes □ No If yes, list agency name and permit / approval: Tompklns County Health Department Approval of Public Water Supply Improvement. Town of Ithaca ZBA Variance for fence height 11. DOES ANY ASPECT OF THE ACTION HAVE A CURRENTLY VALID PERMIT OR APPROVAL? □ Yes j^|No If yes, list agency name and permit I approval: 12. AS A RESULT OF PROPOSED ACTION WILL EXISTING PERMIT/ APPROVAL REQUIRE MODIFICATION?[ [Yes f/l No I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant I Sponsor, Name ^ r / Date: Signature./a/V j] If the action Is a Costal Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment PART II - IMPACT ASSESSMENT (To be completed by Lead Agency) A. DOES ACTION EXCEED ANY TYPE I THRESHOLD IN 6 NYCRR, PART 617.4? If yes, coordinate the review process and use the FULL EAR n Yes [7] No B. WILL ACTION RECEIVE COORDINATED REVIEW AS PROVIDED FOR UNLISTED ACTIONS IN 6 NYCRR. PART 617.6? If No, a negative declaration may be superseded by another involved agency. I \ Yes No C. COULD ACTION RESULT IN ANY ADVERSE EFFECTS ASSOCIATED WITH THE FOLLOWING: (Answers may be handwritten, if legible) 01. Existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic pattern, solid waste production or disposal, potential for erosion, drainage or flooding problems? Explain briefly: None anticipated -During Construction Sediment and Erosion controls will be in place C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources: or community or neighborhood character? Explain briefly: No; The existing tank is being rehabilitated and its appearance will not change C3. Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species? Explain briefly: No C4. A community's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly: No C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly: No; Tank Capacity is not increasing C6. Long term, short term, cumulative, or other effects not identified in C1-C5? Explain briefly: No C7. Other Impacts (Including changes in use of either quantity or type of energy? Explain briefly: No D. WILL THE PROJECT HAVE AN IMPACT ON THE ENVIRONMENTAL CHARACTERISTICS THAT CAUSED THE ESTABLISHMENT OF A CRITICAL ENVIRONMENTAL AREA (CEA)? (If yes. explain briefly □ Yes 13 No E. IS THERE. OR IS THERE LIKELY TO BE. CONTROVERSY RELATED TO POTENTIAL ADVERSE ENVIRONMENTAL IMPACTS? if yes explain: PART HI - DETERMINATION OF SIGNIFICANCE (To be completed by Agency) INSTRUCTIONS: For each adverse effect identified above, determine whether it is substantial, large, important or otherwise significant. Each effect should be assessed in connection with its (a) setting (i.e. urban or rurai); (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations contain sufficient detaii to show that all relevant adverse impacts have been identified and adequately addressed. If question d of part ii was checked yes, the determination of significance must evaluate the potential impact of the proposed action on the environmental characteristics of the CEA. Check this box if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the FULL EAF and/or prepare a positive declaration Check this box if you have determined, based on the information and analysis above and any supporting documentation, that the proposed aclior WILL NOT result in any significant adverse environmental impacts AND provide, on attachments as necessary, the reasons supporting this detennination ame of Lead Agency Print or T Responsible in Lead Agency of Reso^ible Officerjn^ead Agency D Title of Responsible Officer Signature of Preparer (If different from responsible officer) Hungerford\\Cornet ! Farm Road0.Dove Drive Entrance, i 'X X X x-" \Corne// Farm RoadDnvQ Drive□□ 1-PROJECT ID NUMBER SEQR 9019 n'^ appendix cSTATE ENVIRONMENTAL QUALITY REVIEW SHORT ENVIRONMENTAL ASSESSMENT FORM for UNLISTED ACTIONS Only PART 1 - PROJECT INFORMATION ( To be completed by Applicant or Project Sponsor) 1, APPLICANT / SPONSOR Town of Ithaca 3.PR0JECT LOCATION: Town of Ithaca Municipality 2. PROJECT NAME Northvlew Tank Replacement Tompkins County 4. PRECISE LOCATION: Street Addess and Road Intersections. Prominent landmarks etc - or provide map Approximately 1600 ft west of Coddington Rd near W Northview Rd ( See Map) 5. IS PROPOSED ACTION : □ New □ Expansion Modification / alteration 6. DESCRIBE PROJECT BRIEFLY: Replacement of an existing 34' X 30' 200,000 gallon Steel Tank built in 1954 with a 48 X 39 500,000 gallon M® location as the existing tank. No new water lines areneeded. Minor site grading will be necessary to place new tank. 7. AMOUNT OF LAND AFFECTED: Initially .14 acres Ultimately .14 acres 8. WILL PROPOSED ACTION COMPLY WITH EXISTING ZONING OR OTHER RESTRICTIONS? Yes □ No If no, describe briefly: 9, WHAT IS PRESENT LAND USE IN VICINITY OF PROJECT? (Choose as many as apply.)[3 Residential [^Industrial [/] Commercial [^Agriculture | j Park I Forest / Open Space [/] Other (describe) University/Educational ACTION INVOLVE A PERMIT APPROVAL, OR FUNDING. NOW OR ULTIMATELY FROM ANY OTHER GOVERNMENTAL AGENCY (Federal, State or Local)[2 Yes I I No If yes, list agency name and permit / approval: Tompkins County Health Department Approval of Plans for Public Water Supply Improvements. 11. DOES ANY ASPECT OF THE ACTION HAVE A CURRENTLY VALID PERMIT OR APPROVAL? I |Yes |^|No If yes, list agency name and permit / approval: A RESULT OF PROPOSED ACTION WILL EXISTING PERMIT/ APPROVAL REQUIRE MODIFICATION'? LfYes L^No I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant / Sponsor Name » // Qgjg. Signature 1 / ll If the action is a Costal Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment PART II - IMPACT ASSESSMENT (To be completed by Lead Agency) ^ ® NYCRR, PART 617.4? If yes, coordinate the review process and use the FULL EAR. rtlnLat?receive coordinated REVIEW AS PROVIDED FOR UNLISTED ACTIONS IN 6 NYCRR. PART 617.6? If No a neaativedeclaration may be superseded by another Involved agency ' _QYes g]No C. COULD ACTION RESULT (N ANY ADVERSE EFFECTS ASSOCIATED WITH THE FOLLOWING: (Answers may be handwritten, If Ieglble7 nilSSi ground^ter quality or quantity, noise levels, existing traffic pattern, solid waste production or disposalpotential for erosion, drainage or flooding problems? Explain briefly: » f . k uul^uuh ui ui^posai. None anticipated During Construction Sediment and Erosion controls will be in place ^ssthetlc. agricultural, archaeological, historic, or other natural or cultural resources: or community or neighborhood character? Explain briefly: None anticipated Tank in same location and substantially the same elevation as existing tank Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species? Explain briefly: No community s existing plans^r goals as offidally adopted, or a chai^in use or Intensity of use of land or other natural resources? Explain briefly; None anticipated Larger tank will stabilize pressures and supply water to Troy RD and Ridgecrest RD tanks. Growth, subsequent development, or related activities likely to be Induced by the proposed action? Explain briefly: No, The area served is heavily built out, Increased height in tank will not change pressures enough to enlarge the distribution area r^f the Northvipw. RIdaerrest nr Trnv RH Tankg DC6. Long term, short term, cumulative, or other effects not Identified In C1-C5? Explain briefly: No Other Impacts (Including changes In use of either quantity or type of eneroy?_Exglainbi^^ No ^NvSrAL IrS;"CHARACTERISTICS THAT CAUSED THE ESTABLISHMENT OF A CRITICAL□ Yes [7|No 1 1- ■ P E. INHERE, THERE LIKELY TO BE. CONTROVERSY RELATED TO POTENTIAL ADVERSE ENVIRONMENTAL IMPACTS? If ves exolain: ''ART III - DETERMINATION OF SIGNIFICANCE (To be completed by Agency)INSTRUCTIONS: For each adverse effect identified above, determine whether it is substantial, large, important or otherwise significant. Eacheffect should be assessed in connection with its (a) setting (i.e. urban or rural); (b) probability of occurring; (c) duration; (d) irreversibility (e)geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations containsufficient detail to show that all relevant adverse impacts have been identified and adequately addressed. If question d of part 11 was checkedyes, the determination of significance must evaluate the potential impact of the proposed action on the environmental characteristics of the CEA Check this box If you have identified one or more potentially large or significant adverse Impacts which MAY occur. Then proceed directly to the FULL EAF and/or prepare a positive declaration. y lu »ic r determined, based on the Information and analysis above and any supporting documentation, that the proposed action ^term atiorT^" adverse environmental Impacts AND provide, on attachments as ryecessary, the reasons supporting this ]W\ Agencyame Print or Type Name o Agency esponsiblgnrature q fncer In Lead Agency ' uaie Swaar\\ :Kor Title d| Responsible Officer Signature of Preparer (If different from responsible officer) », :^J.4®'S:; ssvii y•.; • ; •/,. .r'^ i.v'^.■■>V^^*^^'.--;*;'-V • V -'v'"•"/ ^?'.r^'v ;■-*' ■ il'-' ■ •. -.16 t''J:i'jt. ■ ' r/'if; A.'-i'/ wmfimmi ;i.- 'MJi-. 4-i ,.." '".b /J :* .' .•#i *~<..H«k:fK-l»<|.tt4%>i>ir^kvl'.KuiT|k<fC< TTrsriTst*:-; TOWN OF ITHACA FINANCIAL REPORTS FOR THE PERIOD ENDING NOVEMBER 30, 2011 REPORTS: BALANCE SHEET REVENUE & EXPENSE SUMMARY and CASH & CASH EQUIVALENTS DETAILED CASH USTING FOR FIDUCIARY FUNDS SUMMARY OF BANK COLLATERAL TOWN OF ITHACA BALANCE SHEET FOR THE PERIOD ENDING NOVEMBER 30, 2011 GENERAL GENERAL HIGHWAY CAPITAL DESCRIPTION TOWNWIDE PART-TOWN PART-TOWN WATER SEWER PROJECTS 1 FUND FUND FUND FUND FUND FUNDS 1 ASSETS UNRESERVED CASH: CASH $2,186,074 $366,867 $1,033,961 $843,757 $577,055 S 2,145,839 CASH IN CERTIFICATES OF DEPOSIT -.. PETTY CASH 725 -200 . TOTAL UNRESERVED CASH $2,186,799 $366,867 $1,034,161 $843,757 $577,055 $2,145,839 RESERVED CASH: PARKS & OPEN SPACE $652,044 $_$.$•$•$ GENERAL PURPOSE BENEFIT 64,940 22,298 44,366 8,204 5,796 HIGHWAY EQUIPMENT --62,642 _. CASH IN CERTIFICATES OF DEPOSIT -----• TOTAL RESERVED CASH $736,984 $22,298 $107,008 $8,204 s 5,796 $- OTHER ASSETS: ACCOUNTS RECEIVABLE S 2,238 $2,323 $234 $_$_$ WATER & SEWER RENTS RECEIVABLE ---88,461 205,012 • DUE FROM OTHER FUNDS 525,000 ..50,000 . STATE & FEDERAL AID RECEIVABLE 21,142 -.__• DUE FROM OTHER GOVTS 11,147 107,799 39,776 .. PREPAID EXPENSES 11,590 ...74,140 BAN LOANS ----- TOTAL OTHER ASSETS $571,117 $110,122 $40,010 $138,461 $279,152 5 TOTAL ASSETS s 3,494,901 $499,287 S 1,181,179 $990,423 s 862,003 $2,145,839 UABILITIES and FUND BALANCE ACCOUNTS PAYABLE $144,626 $7,184 $13,926 $13,421 $98,410 $210,862 ACCRUED LIABILITIES 94,855 60,746 94,409 ..• BAN PAYABLE ..... DUE TO OTHER FUNDS -...200,000 375,000 DEFERRED REVENUE --8,003 --- RESERVED FUND BALANCE 736,984 22,298 107,008 8,204 5,796 - UNRESERVED FUND BALANCE 2,518,435 409,058 957,832 968,797 557,797 1,559,977 TOTAL UABILITIES & FUND BALANCE $3,494,901 S 499,287 S 1,181,179 S 990,423 s 862,003 S 2,145,839 ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 s 2,630,578 $413,240 s 881,661 s 1,243,305 $596,317 $(365,402) Add: REVENUE 4,006,567 1,035,167 2,057,166 2,560,650 1,770,322 3,935,029 Less: EXPENSE 3,381,726 1,017,051 1,873.987 2,826,953 1,803,046 2,009,649 RESERVED FUND BALANCE 736,984 22,298 107,008 6,204 5,796 - UNRESERVED FUND BALANCE 2,518,435 409,058 957,832 968,797 557,797 1,559,977 FUND BALANCE -11/30/2011 s 3,255,419 s 431,356 s 1,064,841 $977,002 $563,593 s 1,559,9*^ Page 1 c TOWN OF ITHACA BALANCE SHEET FOR THE PERIOD ENDING NOVEMBER 30, 2011 RISK FIRE LIGHTING DEBT TRUST &INLET 1 DESCRIPTION RETENTION PROTECTION DISTRICT SERVICE AGENCY VALLEY 1 FUND FUND FUNDS FUND FUND CEMETERY ASSETS UNRESERVED CASH: CASH $95,881 $630,709 S 12,678 S 135,775 $S CASH IN CERTIFICATES OF DEPOSIT .... PETTY CASH ---.•• TOTAL UNRESERVED CASH S 95,881 $630,709 s 12,678 $135,775 $-$- RESERVED CASH: PARKS & OPEN SPACE $.$.$$$$ GENERAL PURPOSE BENEFIT _. FIDUCIARY FUNDS ---.97,436 9,049 CASH IN CERTIFICATES OF DEPOSIT -----. TOTAL RESERVED CASH $-$-$-$-$97,436 $9,049 OTHER ASSETS: ACCOUNTS RECEIVABLE s .$$$$$ CUSTOMER RECEIVABLE ----- DUE FROM OTHER FUNDS STATE & FEDERAL AID RECEIVABLE ^E FROM OTHER GOVTS ^EPAID EXPENSES N LOANS TAL OTHER ASSETS $- $- $$ TOTAL ASSETS LIABILITIES and FUND BALANCE ACCOUNTS PAYABLE ACCRUED LIABILITIES BAN PAYABLE DUE TO OTHER FUNDS DEFERRED REVENUE RESERVED FUND BALANCE UNRESERVED FUND BALANCE $ 95,681 $ 630,709 $ 12.678 $ 135,775 $ 97,436 $ 9,049 130 $ 43,075 $ 807 $$ - $ 97,436 95,752 587,634 11,871 135,775 TOTAL LIABILITIES & FUND BALANCE 9,049 $ 95,881 $ 630,709 $ 12,678 S 135,775 $ 97,436 $ 9,049 ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 Add: REVENUE Ltss: EXPENSE RESERVED FUND BALANCE UNRESERVED FUND BALANCE 60,214 S 53,115 17,577 95,752 13,131 $ 3,555,791 2,981,288 587,634 9,685 $ 13,178 10,993 11,871 94,092 $ 775,840 734,157 135,775 - $9,034 15 9,049 MD BALANCE-11/30/2011 95,752 S 587,634 $11,871 $ 135,775 $- S 9,049 Page 2 of 4 TOWN OF ITHACABALANCE SHEET for CAPITAL PROJECTSFOR THE PERIOD ENDING NOVEMBER 30, 2011ACTIVE CAPITAL PROJECTSDESCRIPTIONFUND H1First StreetInterceptorFUND H2Forest HomoTraffc CalmingFUND H3Warren RoadWalkwayFUND K6Town Hall RoofReplacementFUND H7Snyder HillRoad bnp.FUND H8Qaleway TrailFUND H11East Shore Dr.Water MainFUNDH12Snyder Kill Rd.Water MainFUND H13Hungorford HillPump StationTOTALCAPITALPROJECTSASSETSUNRESERVED CASH:CASHCASH IN CERTIFICATES OF DEPOSFTTOTAL UNRESERVED CASHRESERVED CASH:PARKS & OPEN SPACEFIDUCIARY FUNDSCASH IN CERTIFICATES OF DEPOSITTOTAL RESTRICTED CASHOTHER ASSETS:ACCOUNTS RECEIVABLECUSTOMER RECEIVABLEDUE FROM OTHER FUNDSSTATE & FEDERAL AID RECEIVABLEDUE FROM OTHER GOVTSPREPAID EXPENSESBAN LOANSTOTAL OTHER ASSETS5,079 S 9,657 S 225,865 S 204,922 S 337,023 S 86,742 S 1,197,172 S 24,260 S 55,118 S 2,145,8395.079 S 9,657 S 225,865 S 204,922 S 337.023 5 86,742 S 1,197,172 $ 24,260 S 55,116 S 2,145,839- S- S- s- s• s• s- s- s• s- $- s- s• s- s- s- s- s5• s- $- $• s- $• s- sTOTAL ASSETSUABP-ITIES and FUND BALANCEACCOUNTS PAYABLEACCRUED LIABI LUTESDUE TO OTHER FUNDSRETAiNAGEBAN PAYABLERESERVED FUND BALANCEUNRESERVED FUND 8AUNCES 5,079 S 9,657 S 225,665 S 204,922 S 337,023 S 66.742 S 1,197,172 S 24,260 S 55,118 S 2,145,839- $ • S 70,927 S 28,929 S325,000- S 111,006 S5,0799,657 (99,135) 133,995308,09488,742 1,086,167- SK,0D0(740)- S 210,86225,000 375,00030,110 1,559,977TOTAL LIABILITIES & FUND BALANCES 5,079 S 9.657 S 225,865 S 204,922 S 337,023 S 86,742 S 1.197,172 S 24,260 S 55,118 S 2.145,839)ESTIMA TED FUND BALANCEFUND BALANCE • 01/01/2011/VOD: revenueADO: RETAIN/U^GELESS: EXPENSERESERVED FUND BALANCEUNRESERVED FUND BAUV4CEFUND BALANCE - 11/3(V20115,071 S (262,831) S (194,236) S9 306,940 387,9635,07934,4529,657292,862(99,135)- S300,045166,050133,995350,05341,958308,094- S 86,594 $ • S148 2,000,428914,26186,742 1,086,167• S300,057300,797(740)- S (365,402)289,387 3,935,029259,269 2,009,64930,118 1,559,977_S___S;07g__S__9;657__S__(99J3g_S__133,995__S__308.094 S 86.742 S 1,086.167 S (740) S 30.118 S 1.559,977Paga 3 ol 4)) ))TOWN OF ITHACABALANCE SHEET for UGHT DISTRICTSFOR THE PERIOD ENDING NOVEMBER 30, 2011FUND SL-1FUNO SU-2FUND SL-3FUND SL-4FUND SL-5FUND Sl -6FUNO SL-7FUND SL-RFUNO SL-9TOTALDESCRIPTIONForestGlensldeRenwickEastwoodClover LaneWinner'sBurleighWesthavenCoddlngtonLIGHTINGHomeHeightsCommonsCircteDriveRoadRoadDISTRICTSASSETSUNRESERVED CASH:CASHCASH IN CERTIFICATES OF DEPOSUS 2^2S S 890 $ 1,532 S 2.277 $ 372 S 753 S 777 5 2.482 $ 1,371 $ 12,678TOTAL UNRESERVED CASH52,225589051,532S2,277s372S7535777S2.482S1,371512,678RESERVED CASH;PARKS & OPEN SPACE$.$.5.S_5$Ss.$$FIDUCIARY FUNDS-...,CASH IN CERTIFICATES OF DEPOSIT-•---..TOTAL RESTRICTED CASHS-S•5-s•5-5-S-5•$-$-OTHER ASSETS:ACCOUNTS RECEIVABLEsS.Ss$S$$$.$CUSTOMER RECEIVABLE.DUE FROM OTHER FUNDS.__STATE & FEDERAL AID RECEIV/LBLE...DUE FROM OTHER GOVTS.PREPAID EXPENSES.BAN LOANS-.TOTAL OTHER ASSETS5$-55s5$-5s-STOTAL ASSETS52,225s89051,532S2,2775372S753577752.482s1,371512,678LIABILITIES and FUNO BALANCEACCOUNTS PAYABLEACCRUB3 LIABILIITESDUE TO OTHER FUNDSRETAINAGEBAN PAYABLERESERVED FUND BALANCEUNRESERVED FUND BALANCE161 S 41 $ 59 5 142 5 17 S 662,064S 2,2»~r8491,4722.1353556977202,3101.26857 5 172 5 102 $ 80711,87890 $ 1,532 S 2,277 S 372 $ 753 S 777 S 2,482 S 1,371 $ 12,678TOTAL UABIUTIES & FUND BALANCEESTIMATED FUND BALANCEFUND BALANCE-01/01/2011 $ 1.861 $ado: REVENUE 2.275ADD; RETMNANGELess: EXPENSE 2,071RESERVED FUND BALANCEUNRESERVED FUND BALANCE 2,064699 57826328491,254 51,1038851,4721.797 S2,2051,8682,135308 S271223355562 5802667697499 $ 1,744 S 961 $ 9,685982 3,006 1.763 13,1787617202,4402,3101,4461,26810,99311,871FUNO BALANCE - 11/30/20112,064 S849 S1,472 52,135 5355 S697 5720 S2,310 5 1,268 5 11.871Page 4 ol 4 TOWN OF ITHACA REVENUE and EXPENSE SUMMARY FOR THE PERIOD ENDING NOVEMBER 30, 2011 GENERAL GENERAL HIGHWAY CAPITAL DESCRIPTION TOWNWIDE PART-TOWN PART-TOWN WATER SEWER PROJECTS FUND FUND FUND FUND FUND FUNDS REVENUE BUDGET $3,704,000 $1,023,364 S 2,427,886 $2,748,184 S 1,797,330 $3,497,000 ACTUAL & ACCRUED 4,006,567 1,035,167 2,057,166 2,560,650 1,770,322 3,935,029 OVER(UNDER)$302,567 S 11,803 s (370,720) S (187,534)s (27,008) $438,029 % EARNED 108.2%101.2%84.7%93.2%98.5%112.5% % UNEARNED •8.2%-1.2%15.3%6.8%1.5%-12.5% EXPENSE BUDGET $4,304,641 s 1,163,714 s 2,355,841 S 3,129,635 $2,231,667 S 3,545,339 ACTUAL & ENCUMBRANCE 3,381,726 1,017,051 1,873,987 2,826,953 1,803,046 2,009,649 OVER (UNDER)$(922,915) S (146,663) $(481,854) $(302,682)$(428,621) $ (1,535,690) % EXPENDED 78.6%87.4%79.5%90.3%80.8%56.7% % UNEXPENDED 21.4%12.6%20.5%9.7%19.2%43.3% ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 $2,630,578 s 413,240 s 881,661 $1,243,305 s 596,317 s (365,402) Actual & Accrued Add: REVENUE 4,006,567 1,035,167 2,057,166 2,560,650 1,770,322 3,935,029 Less: EXPENSE 3,381,726 1,017,051 1,873,987 2,826,953 1,803,046 2,009,649 FUND BALANCE - 11/30/2011 $3,255,419 s 431,356 s 1,064,841 s 977,002 s 563,593 3 1,559,977 CASH and CASH EQUIVALENTS UNRESERVED CASH CASH (CHECKING/SAVINGS)$2,186,074 $366,867 $1,033,961 $843,757 $272,645 $2,145,839 CASH n SJC OPERATING ..304,410 PETTY CASH 725 -200 .* TOTAL UNRESERVED CASH $2,186,799 $366,867 $1,034,161 $843,757 s 577,055 $2,145,839 RESERVED CASH PARKS & OPEN SPACE S 652,044 $.s s $$. GENERAL PURPOSE BENEFIT 84,940 22,298 44,366 8,204 5,796 _ HIGHWAY EQUIPMENT .62,642 . FIDUCIARY FUNDS --.•. TOTAL RESERVED CASH S 736,984 $22,298 $107,008 s 8,204 s 5,796 $- TOTAL CASH-11/30/2011 s 2,923,783 S 389,165 s 1,141,169 s 851,962 S 582,851 s 2,145,839 Page 1 of 4 TOWN OF ITHACA REVENUE and EXPENSE SUMMARY FOR THE PERIOD ENDING NOVEMBER 30, 2011 RISK FIRE LIGHTING DEBT TRUST &INLET DESCRIPTION RETENTION PROTECTION DISTRICT SERVICE AGENCY VALLEY FUND FUND FUNDS FUND FUND CEMETERY REVENUE BUDGET $10,000 $3,408,137 S 13,150 $775,918 s S ACTUAL 53,115 3,555,791 13,178 775,840 n 15 OVER (UNDER)$43,115 S 147,654 $28 $(78)$S 15 % EARNED 531.2%104.3%100.2%100.0%0.0% % UNEARNED -431.2%-4.3%-0.2%0.0%0.0% EXPENSE BUDGET $11,500 $3,505,521 S 14,150 $815,918 s $1,500 ACTUAL & ENCUMBRANCE 17,577 2,981,288 10,993 734,157 n . OVER (UNDER)$6,077 s (524,233)s (3,157)S (81,761)$S (1,500) % EXPENDED 152.8%85.0%77.7%90.0%0.0% % UNEXPENDED -52.8%15.0%22.3%10.0%100.0% ESTIMATED FUND BALANCE FUND BALANCE - 01/01/2011 S 60,214 s 13,131 $9,685 $94,092 $$9,034 ACTUAL & ACCRUED Add; REVENUE 53,115 3,555,791 13,178 775,840 -15 Less: EXPENSE 17,577 2,981,288 10,993 734,157 -- FUND BALANCE -11/30/2011 S 95,752 s 587,634 s 11,871 $135,775 s $9,049 CASH and CASH EQUIVALENTS UNRESERVED CASH CASH (CHECKING/SAVINGS) CASH - SJC OPERATING PETTY CASH TOTAL UNRESERVED CASH RESERVED CASH PARKS & OPEN SPACE GENERAL PURPOSE BENEFIT HIGHWAY EQUIPMENT FIDUCIARY FUNDS TOTAL RESERVED CASH $ 95,881 $ 630,709 $ 12,678 $ 135,775 $ 95,881 $ - $ - $ 630,709 $ • $ 12,678 $ $ - S 135,775 $ • $ $ - $ - $ 97,436 $- $ 97,436 $ 9,049 9,049 9,049TOTAL CASH-11/30/2011 95,881 $ 630,709 S 12,678 S 135,775 $ 97,436 $ Page 2 of 4 TOWN OF ITHACAREVENUE and EXPENSE SUMMARY for CAPITAL PROJECTSFOR THE PERIOD ENDING NOVEMBER 30, 2011ACTIVE CAPITAL PROJECTSFUND HIFUND H2FUND H3FUND H6FUND H7FUND H8FUND HIIFUND H12FUND HISTOTALDESCRIPTIONRrst StreetForest HomeWarren RoadTown Hall RoofSnyder HillGateway TrailEast Shore Dr.Snyder Hill fld.Hungerford HillCAPITALnterceptorTratfic CalmingWalkwayReplacementRoad Imp.Water MainWater MainPump StationPROJECTSHEVENUFBUDGET$.S297,000S-S300,000S350,000S.S2,000,000S300,000S250,000.s3,497,000ACTUAL & ACCRUED9306,940387,963300,045350,0531482,000,428300,057289,3873,935,029OVER (UNDER)S9S9,940S387,963S45S53S148s428s57539,387S438.029% EARNED0.0%103.3%0.0%100.0%100.0%0.0%100.0%100.0%115.8%112.5%% UNEARNED0.0%•3.3%0.0%0.0%0.0%0.0%0.0%0.0%-15.8%•12.5%EXPENSEBUDGET$-$33,622s226,717S300,000$350,000$85,000s2,000,000s300,000S250,000S3,545,339ACTUAL & ENCUMBRANCE-34,452292,862166,05041,958-914,261300,797259,2692,009,649OVER (UNDER)$nS829s66,145s(133.950) S(308,042)S(85,000)s(1,085,739)S797$9,269s(1,535,690)% EXPENDED0.0%102.5%129.2%55.4%12.0%0.0%45.7%100.3%103.7%56.7%% UNEXPENDED0.0%-2.5%-29.2%44.7%88.0%100.0%54.3%-0.3%-3.7%43.3%ESTIMATED FUND BALANCEFUND BALANCE - 01/01/2011$5,071$(262,631)s(194,236)s-s.$86,594s•s.s.s(365,402)Actual & accruedAdo: REVENUE9306,940387,963300,045350,0531482,000,428300,057289,3873,935,029add; RETAINANGE........._Less: EXPENSE-34,452292,862166,05041,958-914,261300,797259,2692,009,649FUND BALANCE -11/30/2011s5,079s9,657s(99,135)s133,995$308,094s86,742$1,086,167$(740)s30,118s1,559,977CASH andCASH EQUIVALENTSCASH {CHOKING/SAVINGS) $ 5.079 S 9,657 $ 225,865 S 204,922 S 337,023 S 86,742 S 1,197.172 S 24,260 $ 55,118 S 2,145,839INVESTMENTSTOTAL CASH'11/30/2011 $ 5,079 $ 9,657 $ 225,665 $ 204,922 S 337,023 S 86,742 S 1,197,172 S 24^0 S 55,118 $ 2,145,839Page 3 4)) ))TOWN OF ITHACAREVENUE and EXPENSE SUMMARY for LIGHT DISTRICTSFOR THE PERIOD ENDING NOVEMBER 30. 2011FUND SL-1FUND SL-2 FUND SL-3FUND SL-4FUND SL-5FUND SL-6FUND SL^7FUND SL-8FUND SL-9TOTALDESCRIPTIONForestGlensideRenwickEastwoodClover LaneWinner'sBurleighWesthavenCoddingtonUGHTINGHomeHeightsCommonsCircleDriveRoadRoadDISTRICTSREVENUEBUDGET$2,270$780 $1,100$2,200S270$800$960S3,000S1,750S13,150ACTUAL & ACCRUED2,2757821,1032,2052716029823,0061,75313,178OVER (UNDER)$5$2 $3S5S1$2$2S6s3$28% EARNED100.2%100.2%100.3%100.2%100.3%100.2%100.2%100.2%100.2%100.2%% UNEARNED•0.2%•0.2%•0.3%•0.2%•0.3%•0.2%-0.2%-0.2%-0.2%■0.2%EXPENSEBUDGETS3,270s780 $1,100s2,200$270S800S980$3,000s1,750$14,150ACTUAL & ENCUMBRANCE2,0716328851,8682236677612.4401,44610.993OVER (UNDER)$(1.199)$(148) $(215)s(332)s(47) $(133) S(219)s(560)s(304)$(3,157)% EXPENDED63.3%81.0%80.5%84.9%82.7%83.4%77.6%81.3%82.6%77.7%% UNEXPENDED36.7%19.0%19.5%15.1%17.3%16.6%22.4%18.7%17.4%22.3%ESTIMATED FUND BALANCEFUND BALANCE - 01/01/2011$1,661$699 $1,254S1,797$306$662$499$1,744$961s9,665ACTUAL. & ACCRUEDAdd; REVENUE2,2757621,1032,2052716029823,0061,75313,178ADD: RETAINANGE.-.....Less; EXPENSE2,0716328851,8662236677612,4401,44610,993FUND BALANCE -11/30/2011s2,064s849 S1,472s2,135s355s697s720s2,310s1,268s11,871CASH andCASH EQUIVALENTSCASH (CHECKING/SAVINGS) $ 2.225 S 090 S 1.532 S 2,277 S 372 $ 753 S 777 $ 2.482 S 1,371 $ 12,678INVESTMENTSTOTAL CASH -11/30/2011 $ 2,225 S 690 S 1.532 $ 2,277 $ 372 S753 S 777 S 2,462 S 1.371 S 12,678Page 4 of 4 TOWN OF ITHACA DETAILED CASH LISTING - FIDUCIARY FUNDS FOR THE PERIOD ENDING NOVEMBER 30, 2011 DESCRIPTION AMOUNT TRUST & AGENCY FUND TA200C DISBURSEMENTS CHECKING $a. TA200P PAYROLL CHECKING 2,208.96 TA202 ON-LINE COLLECTIONS 5.54 TA205 NEXTEL SITE LEASE DEPOSIT 4,489.38 TA206 ITHACA TOWERS OPTION ESCROW 11,811.13 TA207 WIRELESS ONE 4,580.66 TA209 EMPLOYEE FLEXIBLE SPENDING 12,910.07 TA210 STORMWATER COALITION 55,319.20 TA211 VERIZON WIRELESS ESCROW 270.53 TA212 CAYUGA LAKE WATERSHED INTERMUNICIPAL ORG 5,840.15 TOTAL CASH: TRUST & AGENCY FUND $97,435.62 INLET VALLEY CEMETERY FUND TE202 INLET VALLEY CEMETERY - EXPENDABLE TRUST $9,049.06 TOTAL CASH; FIDUCIARY FUNDS $ 106,484.68 TOWN OF ITHACA SUMMARY OF BANK COLLATERAL FOR THE PERIOD ENDING NOVEMBER 30, 2011 TOMPKINS TRUST COMPANY, CASH & CASH EQUIVALENTS $ 9,016,296 INVESTMENTS ^ TOTAL CASH ON DEPOSIT $ 9,016,296 LESS: FDIC INSURANCE $ 250,000 LESS: FMV OF COLLATERAL ON DEPOSIT @ 11/30/2011 U.S. GOVERNMENT AGENCY OBLIGATIONS $ 10,998,264 OVER (UNDER) COLLATERALIZED $ 2,231,968 CASH ASSETS COLLATERALIZED @ FMV 11/30/2011 125% Collateral Is held by the Bank of New York, pledged for the Town of Ithaca, New York, for all deposits and/or repurchase agreements of Tompklns Trust Company. NOTE: For deposits In excess of FDIC coverage, General Municipal Law, section 10 requires that the excess amounts are to be secured by eligible collateral. TOWN OF ITHACA Public Works Department Months of October / November Board Report December 12,2011 Town Board Meeting Roads: Reconstruction of Siena Drive was completed. The Town of Newfield assisted with trucking. Numerous roads, potholes, and areas with failing pavement were repaired with hot- patch. Assisted Tompkins Coimty with trucking. Driveway culverts at 109 Maplewood Drive and 144 Poole Road were installed. Ditch maintenance was performed on various roads and the areas disturbed were hydro-seeded. Three new seasonal employees were hired to fill out the terms of those seasonal who left early after finding other jobs. These new seasonal employees finished on 11/10/11. Road crossing culverts were replaced at the Whitetail/Saranac/Teton Court intersection and the road was reconstructed. Our fuel tank was scraped and painted. We assisted the Village of Trumansburg with paving by providing trucking. Fall brush pickup began Monday, October 17*^ and was completed Wednesday, October 19*^. We began picking up paper leaf bags and vacuuming loose leaves which were put out before the official start date of October 31®^ Fall Leaf vacuuming/pickup and weekly leaf bag collection for the month of November was completed. Repairs were performed on Elm Street Extension which included installation of storm water infrastructure, and pavement and repairs. Reshaping of roadside swales, installation of blacktop swales, and installation of new shoulders were completed after our paving contractor finished their work on Snyder Hill Road. A catch basin on was repaired on Winston Court. We worked together with the Towns of Caroline, Ulysses, Lansing, and Newfield installing shoulders. The brush pile was groimd into mulch on November 7^. Night crew began working on November 27*^. Parks, Trails, and Preserves: • Final mowing was completed at all sites. Fall leaf blowing and site cleanups were started. , • Final details were completed at the Warren Road Walkway. These included installation of fencing, plantings, footbridge railings, and spot reseeding, as needed. • Sections of Calkins Road were repaved. Shoulders were installed on Hopkins Road, Calkins Road, and Peachtree Lane. • Several trees fell across the East Ithaca Preserve's Nature Trail. They were cut up and left on site in brush piles. • New South Hill Trail poster maps were installed at all major entrances. Nina Coveney, Planning Intern, worked with the Parks Manager to design and create these maps. • Tree trimming work at three park and trail sites was contracted out. Storm-damaged trees too high for our equipment to reach were repaired. • Access ramps for South Hill Trail at Crescent Place and Burns Road were reconstructed. Paving was completed with assistance from the Town of Lansing. • Volunteer groups assisted in cleanups and mulching at West Hill Community Garden and Tutelo Park. • Tutelo Park was winterized. Sidewalk snow removal equipment was prepared for winter operations. Weekly site inspections were performed. The safe zone surroimding Eastern Heights Park basketball court was surface-treated along with the associated parking stubs. | South Hill Trail was closed due to failure of an old culvert. A temporary structure was placed to span the trail to reopen the trail. Water: Lawn repairs for several water main breaks were done. T-mains were mowed. Water main break was repaired at Christopher Lane. Worked with Cornell to cap a water main on Route 366 and retire an old and fragile section of 6" water main. Worked at the new water valve pit on Remington Road. Assisted Bolton point with confined space entry at the Stone Quarry Road P.R.V. Installed new hydrant markers. A hydrant on Mitchell Street was replaced. The Mitchell Street P.R.V. was decommissioned. Sewer: • 172 Dig Safely New York mark-outs. • Weekly sewer-pump station checks. • Sewer main rights-of-way were mowed. Engineering: • Inspected 23 simple SWPPPs. • Oversaw six full SWPPPs. • Development Review inspections for Ithaca Beer, Belle Sherman, Circle Apartments, and Cayuga Lab Addition for new water and sewer. • Project Management and Job Inspection for: o East Shore Drive water Main - In winter shutdown. Will resume in spring, o Snyder Hill Road Reconstruction - Completed o Town Hall Roof • Worked on as-builts for completed 2011 Capital Projects. • Start survey and design work for 2012 Capital Projects: o Danby Tank Replacement o Northview Tank Replacement o Hungerford Hill Tank Rehabilitation o New Pole Barn - Public Works o Annex Extension / Addition - Public Works o Penny Lane Water Main Replacement December/Tanuarv Projects: 1. Winter maintenance and snow removal. 2. Water infrastructure maintenance. 3. Vehicle and equipment repairs and servicing. 4. Weekly parks and trail site inspections. 5. Weekly sewer pump-station checks. 6. Tree and brush trimming along roads. 7. Mix salt with additive for stock pile. 8. Haul crushed limestone to replenish stockpile. 9. Jet rod culverts on South Hill Trail to remove accumulated gravel and debris. 10. Town Hall maintenance. 12/01/2011 Account# '255 A1557 A2090 A2544 B2109 B2110 B2111 B2113 B2115 Town Clerk Monthly Report November 01, 2011 - November 30, 2011 Account Description Fee Description Domestic Partnership Marriage License Marriage Transcript Misc. Copies Tax Search Impound Fees Garden Plot Dog Licensing Electrical Permit Domestic Partnership Marriage Fee Marriage Transcript Misc. Copies Tax Search Impound Fees Garden Plot Female, Spayed Female, Unspayed Male, Neutered Male, Unneutered Electrical Permit Zoning Board Meeting Appl. Zoning Board Meeting Appl. Building Permit Building Permit Extension Sign Permit Temp. Certif. of Occupancy Operating Permit Fee Site Plan Final Plat Building Permit Building Permit Extension Sign Permit Temp. Certif. of Occupancy Operating Permit Fee Site Plan Final Plat Page 1 Qty Local Share 1 20.00 8 140.00 5 50.00 2 18.20 3 15.00 Sub-Total:$243.20 3 160.00 Sub-Total:$160.00 9 170.00 Sub-Total:$170.00 61 612.00 3 51.00 52 513.00 3 51.00 Sub-Total:$1,227.00 9 4,028.00 Sub-Total:$4,028.00 2 200.00 Sub-Total:$200.00 22 5,305.00 1 350.00 1 66.00 1 100.00 Sub-Total:$5,821.00 1 100.00 Sub-Total:$100.00 1 200.00 Sub-Total: Amount paid to: NYS Ag. & Markets for spay/neuter program Amount paid to: State Health Dept. Total State, County & Local Revenues:$12,472.20 To the Supervisor: Pursuant to Section 27, Sub 1, of the Town Law, I hereby certify that the foregoing is me, Paulette Terwilliger. Town Clerk, Town of ithaca during the period stated above, in cgrtq monies, the application of which are otherwise provided for by law. $200.00 Total Local Shares Remitted:$12,149.20 i4:?nn 180.00 Total Non-Local Revenues:$323.00 ind true statement of ail fees and monies received by k^ithmy office, excepting only such fees and m Town Clerk Date