HomeMy WebLinkAboutTB Minutes 1978-10-05 TOWN OF ITHACA
TOWN BOARD MEETING
October 5 , 1978 - 7 : 00 P . M .
At a Special Meeting of the Town Board of the Town of Ithaca , Tomp -
kins County , New York , held at the Town of Ithaca Offices at 126 East
Seneca Street , Ithaca , New ' York , on October 5 , 1978 , at 7 : 00 p . m . ,
there were
PRESENT : Noel Desch , Supervisor
Andrew W . McElwee , Councilman
Victor Del Rosso , Councilman
Catherine Valentino , Councilwoman
Shirley Raffensperger , Councilwoman
Gust L . Freeman , Jr . , Councilman
ALSO PRESENT : Lawrence P . Fabbroni , Town Engineer /Building Inspector
Robert Bonnell , Assistant to Town Engineer
Liese Bronfenbrenner , Planning Board Chairwoman
Cynthia Schoffner , Bookkeeper and Deputy Town Clerk
Robert Parkin , Highway Superintendent
Nancy Fuller , Deputy Town Clerk
Hugh S . MacNeil , County Representative
John Murphy , County Budget Officer
Robert Cutia , Ithaca Youth Bureau
Phyllis Cohen , City Youth Bureau
Leslie Dines , 413 E . Seneca Street
Representatives of the Media :
Philip Lerman , Ithaca Journal
Peter J . Schacknow , WTKO News
Jay Schneider , WHCU
David Poland , Post - Standard
ABSENT : Robert N . Powers , Councilman
COUNTY/TOWN BUDGET CONSIDERATIONS
Mr . Hugh S . MacNeil , County Representative , and Mr . John
Murphy , County Budget Officer , appeared before the Town Board to
discuss with them Town and County budget considerations for the
coming year , including such matters as traffic control , dog control ,
and sales tax .
There was discussion with Mr . MacNeil on the matter of
speed control enforcement in the Town of Ithaca , as a top priority
item . There was reference to and brief discussion of the report
of the Town Traffic Committee which was released at this meeting .
The Town of Ithaca has requested the addition of one deputy sheriff
to the County budget for 1979 . Mr . MacNeil agreed he would discuss
this matter with Sheriff Robert Howard and members of the County
Board of representatives .
Mr . Murphy illustrated with " pie " charts the County revenues
- and County expenditures and the percentages that are allocated to
various categories . He reported the total County budget as $ 37 , 000 , 000 ,
of which 32 % goes to social services , 7 % to highways , 32 % to what he
called " Enterprise " ( the Hospital , Library , and Airport ) , and 29 % to
other County services .
Mr . Murphy explained how the sales tax is collected - - 70
collected direct by local merchants which goes to the State of New
York . The State retains 4 % and 3 % is returned to the community
broken . down 1 - 1/ 2 % to the County and the remaining 1 - 1 / 2 % to the
City of Ithaca and the towns and villages outside the City of Ithaca ,
Town Board Minutes - 2 - October 5 , 1978
the distribution of this 1 - 1 / 2o depending on the point of origin
of the sale .
PUBLIC HEARING - 7 : 30 p . m .
TENTATIVE TOWN BUDGET
Proof of posting and publication of notice of public hear -
ing on the tentative budget having been presented by the Town Clerk ,
the Supervisor opened the hearing .
Supervisor Desch distributed a document entitled " Budget
Preparation Philosophy . ( Attached to these minutes )
Supervisor Desch said that the tentative budget before
the Board is a budget which reflects two major things : ( 1 ) change
of County . assessment to the full value assessment ( which drastically ,
changes the base for computing tax rates ) , and ( 2 ) greater sensi -
tivity to the demands for service which members of the Town Board
and Town staff have received during the year . He said there has
been a great deal of committee activity , the committees have worked
very hard , and their work is reflected in the perspective of needs
covered in this budget .
The Supervisor recalled that a year ago the position of
Town Comptroller was established . He said that at that time he
and the other Board members were concerned about the fiscal con -
trol of the Bolton Point operation . There was concern that the
Commission or the Treasurer of the Commission would not be able
to devote sufficient time to cost control for what was then a new
operation . There were standards which had not been set in place
and the Board and the Commission were also looking ahead at the
requirement by the State to adopt double entry bookkeeping . At
this time sufficient progress has been made on Town and Commission
fiscal control matters to enable the postponement of consideration
of the Comptroller line item in the 1979 Town budget .
The Supervisor reviewed the highlights of the tentative
budget and answered questions regarding tax rate in relation to
the new assessments .
Mr . Robert Cutia was present and made a presentation on
behalf of the Ithaca Youth Bureau . They are requesting from the
Town of Ithaca $ 10 , 000 over and above the amount allocated in the
Town ' s 1978 budget . The Town of Ithaca ' s share for fiscal 1979
would be $ 42 , 733 . 80 if the additional $ 10 , 000 were appropriated .
Mr . Cutia noted that they have been operating with $ 32 , 733 . 80 from
the Town of Ithaca for 1977 and 1978 . Therefore , he said , it is
two years since they have had an increase in their budget . He
reminded the Board that participation in the Ithaca Youth Bureau
is divided one - third from the Town of Ithaca , one - third from the
City of Ithaca , and one - third from other areas . During the past
year , he said , there has been a deficit in services for people
living outside and inside the Town of Ithaca . Overall they are
increasing the Ithaca Youth Bureau budget 130 over the 1978 budget .
No further questions developed regarding the tentative
budget . Therefore , the Supervisor closed the hearing . The tenta -
tive budget will be a subject for public hearing on November 9 , 1978
when it will be considered as the 1979 preliminary budget and adopted ,
after review and possible revision , as the final budget of the Town
of Ithaca for 1979 .
1979 BUDGET PREPARATION PHILOSOPHY
The tentative budget presented to the Town Board on
October 5 has been developed in a more systematic way than in
previous years . For example :
( 1 ) Department head requests were submitted a month
early in order for me to review them in detail :
( 2 ) Revenue sharing considerations were evaluated in
detail and the proposed use hearing was held sufficiently early
to . permit proper coordination with the main thrust of the operat -
ing budget .
( 3 ) A Personnel Committee was appointed to recommend
the size of the salary merit pool for 1979 . Although the Committee
report was received after the tentative budget was in the typing
phase , there are a number of constructive recommendations which
will prove useful in the years ahead .
( 4 ) The budget format has been modified to make it '
easier to read . This will also assist in the preparation of
more meaningful monthly financial reports .
( 5 ) For the first time the Town Board has the opportunity
to review the budget in detail before consideration of the approval
as a ' preliminary budget .
The budget categories which have changed significantly
are as follows :
General Town - Wide Budget
Town Controller . The position of .controller has been
. eliminated at a savings of $ 13 , 800 . In the first nine months of
my : term , I have concentrated very heavily on the subject of fiscal
responsibility . You have already seen several major results of
our efforts in this area , including monthly financial reports of
the Bolton Point operation , a subject of great controversy one year
ago . The establishment of fixed budgets for all capital projects
has clarified the status of operating. vs . capital budgets = anri; -finally ,
the double -- entry bookkeeping system has been set up with sufficiently
narrow account - names to permit necessary forecasting - - of revenues and
disbursements .
In conclusion , we now have the management systems in place
and the sense of accountability throughout the staff to accomplish
necessary fiscal control without the dedication of an inordinate
amount of the Supervisor ' s time and without adding senior staff
level positions .
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Town Engineer . An assessment of the daily requests for
service through our Town government shows a continued heavy
emphasis on engineering related matters . The perceived shift
away from water and sewer projects is not going to happen . For
example , we now have an annual reservoir and pump station main -
tenance program . We have critical water service needs in the
Stone Quarry Road area and the sewer upgrading project with the
City of Ithaca will place heavy demand on our staff . In addition ,
our constituency has urged the development of programs in the follow -
ing areas :
1 . Circulation and traffic .
2 . Drainage improvements .
3 . Highway maintenance and improvement
4 . Building code development .
5 . Park construction .
These are reasonable requests , necessary for the protec -
tion of the taxpayers ' investment , protection of private property ,
and the enhancement of the quality of life in the Town of Ithaca .
The tentative budget , therefore , includes an increase .
in staff of an equivalent of one - half an assistant engineer ' s
position ( $ 5 , 000 ) .
Shared Services
The increase in the cost to operate the Town Hall is
significant due to the following :
( 1 ) A $ 2 , 000 increase in City ,.� County and School taxes
is forecast . - Our . . exemption : - legislation is still pending and not
likely to become effective , if passed , until the following year .
( 2 ) The telephone monthly bill will increase if we are
to continue to be responsive to calls from our constituents . The
$ 400 increase is primarily associated with the change in rate con -
cept to message unit basis . It is impossible to accurately measure
the .impact - of this change .
( 3 ) = : A . 10 % ' increase .. in - .the - -electric . and :._ gas _. rates will
increase heating , power --and lighting . costs by $ _400 . - In the case - -
of =- electric. : this pis . only approximately ° one - half -- of the utility
company - rate increase request .
( 4 ) For the first time we have a minor maintenance line
item in the budget . We must respond to the wear and tear which is
prevalent throughout the Town Hall . An on - going allocation of $ 2 , 000
per year will enable the Town to better keep building systems in
proper running order rather than falling victim to major deferred
maintenance .
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Central Printing and Mailing
The $ 2 , 000 increase represents a recommendation that
the quarterly newsletter be continued for calendar year 1979 .
The positive response both in writing and verbally indicates
that the investment is most worthwhile . We have also seen no
improvement in coverage quantity by the local newspaper .
Street Lighting
The increase of $ 1 , 600 is due to the addition of the
seven new intersection lights authorized by Town Board action
in September and electric power increases .
Bus Service
The Commitment of $ 4 , 000 for bus service to the Northeast
and $ 5 , 200 for bus service to South Hill and the hospital are in -
cluded in this new budget category . Further information is avail -
able in the various committee reports and Town Board minutes . It
is recognized that these appropriations represent a subsidy and
the Town ' s first commitment to mass transit . It will be difficult
to measure success in only one year of. service , but the budget
commitment is nevertheless best made on a one - year basis .
General Town - Wide Revenues
The forecast of revenues has been accomplished on an
appropriately conservative basis . There is a possibility that
State aid may increase by approximately the amount of anti - recession
funding received in 1978 ( $ 14 , 000 ) . Since there is no guarantee , we
must exclude ' this amount from the forecast . If a definite decision
is reached prior to adoption of the final budget in November , the
�!f appropriate adjustments can be made .
Part Town Appropriations
Planning . The commitment to implement the Park program
carries with it a continuing responsibility for the systematic
planning of each of the phases . This effort , coupled with continued
work on zoning ordinances , update of sub - division regulations , sign
ordinances , and the probable need for enforceable junk control meas -
ures , dictate the need for a full - time planner . The addition of a
one - half time equivalent position ( $ 5 , 000 ) does not sound like a
significant increment to the level of accomplishment , but the in -
ternal relationship between planning , zoning , and engineering it
assures . will produce maximum productivity . The engineering depart -
ment ' s success depends heavily on staff work in the planning stage .
i
_ 4 _
Town Policeman
The account name in the 1978 budget was incorrectly
shown , in spite of the Town Board request to change it to
Traffic Control . The change was not made because one category
is Town -wide whereas Town Policeman . is Part - Town .
In order to achieve the desired flexibility , the 1979
budget shows a $ 5 , 000 appropriation for contractual services .
Hopefully , the County will increase the deputy sheriff staff
level by one deputy sheriff . In this way , the Town can apply
the appropriation for other speed control measures and devices
such as partial cost of traffic light installation , etc .
Highway Budget
The Item I appropriation increase of approximately
$ 20 , 000 reflects the initial year of .our highway improvement
program . The completion of the sewer project will enable us
to re - build Town roads where maintenance had been deferred for
several years awaiting the sewer completion . Approximately $ 30 , 000
of this line item cost will be offset by Federal reimbursement for
1976 flood damage repairs . This sustained level in future years
will require a small tax increase in 1980 .
A budget increase of $ 17 , 000 is included in Item II for
the purchase of a bulldozer . This is an essential investment
if we are to accomplish the drainage improvements and park con -
struction on a cost effective basis .
Special Districts
The only significant change is an increase in the . -
Eastwood Commons lighting district where the past assessment
has under - recovered the actual cost of the lighting and a deficit
is being carried .
Water and Sewer Budgets
j
These appropriate budgets reflect - the increase in .--.-the
water surcharge ( 5 % ) and the increase in Bolton Point benefit
levy - from - $ 25 to - $ 29 .
Major expenditures budgeted for the year ahead include
painting of the Sapsucker Woods Standpipe and repairs to Cliff
Street Pump Station .
The sewer maintenance budget has been increased to pay
for electrical operating costs of the new sewer system pump
stations .
Town Board Minutes - 3 - October 5 , 1978
PUBLIC HEARING - 8 : 30 p . m .
SOUTHERN CAYUGA LAKE INTERMUNICIPAL
WATER COMMISSION ( BOLTON POINT ) BUDGET
Proof of posting and publication of notice of public hear -
ing in the above matter having been presented by the Town Clerk , o
the Supervisor opened the hearing .
Supervisor Desch said that with regard to the Commission
budget there is no rate change needed or considered . It is antici -
pated that there will be a $ 60 , 000 surplus at the end of this year .
Major increased costs have to do with electric power . Supervisor
Desch distributed a memorandum together with recommended Commission
budget for 1979 . Memorandum and budget are attached to these min -
utes .
Supervisor Desch noted that on the last page of the memo -
randum there is a list entitled " Priority of Usage of 1978 Surplus
and 1979 Contingency . " He reported that there had been lively dis -
cussion of each of these items at Commission meetings .
Supervisor Desch noted that the benefit levy for each
municipality is based on the intermunicipal agreement between
the three towns ( Ithaca , Lansing , and Dryden ) and the Village of
Cayuga Heights . He said he hoped that in the not too distant
future the Village of Lansing will be added . When that happens
it is hoped that a way will be found to dissolve Projects I and II
and consolidate them . This will make the budget process simpler .
Supervisor Desch noted that there has been considerable
concern over Town of Ithaca staff time devoted to Bolton Point .
A significant portion of the Town Clerk ' s time will be recovered
in 1979 when he will no longer cover the Commission ' s meetings .
Ms . Sylvia Van Skiver will take over these duties .
Councilwoman Raffensperger commented that throughout this
year , 1978 , the Bolton Point budget status reporting has been much
more informative than in the past . She congratulated Supervisor
Desch on these accomplishments .
No persons appeared to make comment or inquiry with respect
to the proposed budget for the Southern Cayuga Lake Intermunicipal
Water Commission ( Bolton Point water system ) . Therefore , Supervisor
Desch closed the hearing . This budget also will be presented again
at public hearing on November 9 , 19780
DOG - CONTROL LEGISLATION
Supervisor Desch recommended that the Town Board conduct
a public hearing as soon as possible to consider a local law which
would raise the dog license fees in the Town of Ithaca . This must
be done as soon as possible in order for the dog enumerator to fur -
nish correct information with regard to the fee .
Motion by Councilwoman Valentino ; seconded by Councilman Del Rosso ,
RESOLVED , that the Town Board of the Town of Ithaca will conduct a
public hearing on October 16 , 1978 at 7 : 00 p . m . to consider the
adoption of a local law to increase dog license fees for 1979 for
males and spayed females from $ 2 . 35 to $ 4 . 35 and for unspayed females
from $ 5 . 35 to $ 7 . 35 .
( Raffensperger , Del Rosso , Valentino , Freeman , and Desch voting Aye ;
McElwee voting Nay )
C
MEMORANDUM
TO : Members of the Southern Cayuga Lake Intermunicipal Water
Commission
FROM : Noel Desch , Treasurer
RE : 1979 SCLI«C Budget
DA^F. : August 28 , 1978
Attached please find the Budget Officer ' s recommended
budget for 1979 .
In developing this budget I have met with both the Chief
of Plant Operations , Donald Terrell , and the Chairman of the
Personnel Committee , Harold Case . However , the Budget Committee
has not met because of the difficulty in getting people together
in Ithaca during the month of August .
I would therefore propose that the whole Commission meet
as the Budget Committee and review the budget in detail at
tonight ' s meeting . Recommended changes could be made and the
final budget adopted at our audit meeting on September 11th . My
plan is to have the Ithaca Town Board review the amended version
at their September llth meeting with formal adoption in November
after election day .
1978 BUDGET STATUS
After seven months of business for the current fiscal
year , it is clear that expenditure controls are working
effectively . A conservative forecast indicates that we can
expect a surplus of appro :: imately $ 60 , 000 • The surplus is the
result of the following , in addition to the tight fiscal control :
( 1 ) Water revenue is above the budget by j711000 .
( 2 ) Revenue from the City of Ithaca water emergency is
approximately $ 27 , 000 gross .
( 3 ) Partial year vacancies in two water plant operators
positions makes a gross savings of about $ 12 , 000 .
The surplus would have been higher , but savings were
offset by the following costs in excess of the budget :
( 1 ) Employee overtime due to two vacancies - S10 , 000
extra .
_ ( 2 ) Plumbing inspection services payment for the
previous year - $ 17 , 0000
( 3 ) Electric power rate increase cost $ 15 , 000 extra .
The budget was actually exceeded by $ 25 , 000 but
the remaining increase was due to increased production .
( 4 ) Treatment supplies were $ 5 , 000 over budget - again
primarily due to increased production .
( 5 ) Employee retirement benefits exceeded the budget
by $ 9 , 000 due to difficulty in forecasting experience
19 months ahead of the actual . payment .
In addition to the expected surplus for 1978 , the account
balance on January 1st , 1978 of approximately $ 136 , 000 will be
carried forward to provide operational cash flow for the first
quarter of 1979 since the initial water revenue payment is not
due until early February .
1979 BUDGET GUIDELINES
The budget concept applied to the attached document is
the following :
( 1 ) Revenue forecasts are conservative - - no increase
above 1978 increase .
( 2 ) Reasonably expected cost increases are included
under each line item , such as electric , etc .
. ( 3 ) Appropriation increases are recommended primarily
in the following areas . Plant and equipment
maintenance , employee training , repair parts and
Inventory improvements . The Chief of Plant Operations
has also requested some large purchases such as a
dump truck , air compressor , etc . These items are
not included under line items , but are shown in
priority order on the attached list " Priorities of
Usage of 1978 Surplus and 1979 Contingency " .
( 4 ) There may be an increase of $ 1000 in the property
insurance premiums . This increase is not reflected
in the line items .
( S ) The budgeted contingency for 1979 is $ 29 , 299 which
represents 6 % of the non - debt portion of the budget .
This is a relatively small contingency , but adequate .
With the small surplus from 1978 and the liklihood
of consunption -going up , this contingency amount is
adequate , however , the surplus should . be held until
the second quarter of 1979 as a supplemental
contingency . In this way if the fourth quarter of
1978 and first quarter of 1979 consumption fall
below expected levels , the remainder of the surplus
can be applied to the 1979 expenses if . and where
needed .
CORI7ELL SERVICE
If agreement is reached to serve Cornell its daily water
needs prior to the end of 1979 , a revised budget would be adopted .
VC,
PRIORITY OF USAGE OF 1978 SURPLUS AND 1979 CONTI14GENCY
" For Possible Allocation After . April 1979 "
1 . Overtime pay - $ 6 , 000
2 . Plumbing inspection - $ 4 , 000
3 . Purchase of 6 yard dump truck - $ 4 , 000 / year
4 . Air conditioner and enclose office area - $ 1 , 200
5 . Purchase of 300 - 3 / 4 " , 50 - 1 / 2 " , 10 - 1 " meters - $ 11 , 000
6 . Air compressor and jack hammer - $ 8 , 000
79 Electric rotary drill and hammer
8 . Raw water rate of flow meter - replacement head - $ 800
9 . La�gm mower - tractor type -- $ 2 , 500
10 . Forced air recirulatory incubator for Lab - $ 1 , 300
11 . Snow plow/ cinder spreader for dump truck -
12 . High pressure pump for testing lines - $ 700
13 . Power handle for making taps and turning valves - $ 450
14 . Steam thawer for frozen services - 5400
15 . Hot water bath incubator for Lab - $ 500
16 . Paint Sheldon Road Tank - $ 25 , 000
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Town Board Minutes - 4 - October 5 , 1978
COY GLEN MINING OPERATION
Supervisor Desch announced there would be a public hearing
with regard to the gravel mining operation in Coy Glen , such meet -
ing to be held at the Masonic Temple , Ithaca , New York , on November
8 , 1978 at 7 : 00 p . m .
ADJOURNMENT
The meeting was duly adjourned .
Edward L . Bergen
Town Clerk
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