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HomeMy WebLinkAboutTB Packet 2018-07-09 Meeting of the Ithaca Town Board Monday, July 9, 2018 at 5:30 p.m. Agenda 1. Call to order and Pledge of Allegiance 2. Persons to be heard and Board comments 3. 5:30 p.m. public hearing regarding a local law to override the Tax Levy Limit established in General Municipal Law §3-c a. Consider Adoption 4. 5:30 p.m. public hearing regarding a proposed local law amending Chapter 270 of the Town of Ithaca Code, titled"Zoning," and the Town Zoning Map to rezone tax parcels 431.-2-6 (portion of) and 31.-2-28 located at 617 and 619 Five Mile Drive from Low Density Residential to Medium Density Residential a. Consider Adoption 5. Discuss and consider approval of a Sewer Work Corporation connected with the Amabel Subdivision. 6. Discuss and consider approval of an alternate water supply option for Maplewood Student Housing project. 7. Discuss and consider authorization to apply for a NYS OPRHP Environmental Protection Fund grant for acquisition of parkland—Culver Rd 8. Discuss and consider options for parking enforcement on Rte 79 by Ithaca Police 9. Discuss and consider authorization for Supervisor to sign Memorandum of Understanding with Tompkins County for a raised crosswalk on Mitchell Street. 10. Discuss and consider authorization for Supervisor to sign an MOU with the State for the Coddington Road project 11. Discuss and consider award of the Town-wide Sewer Study 12. Consent Agenda a. Town of Ithaca Abstract b. Bolton Point Abstract c. Ratify Appointment of Provisional Principal Account Clerk Typist- SCLIWC 13. Correspondence 14. Report of Committee and Town Officials Town of Ithaca Notice of Public Hearings The Town Board of the Town of Ithaca will hold a Public Hearing on July 9, 2018 at 5:30 p.m. regarding: 1. A proposed local law to override the tax levy limit established in General Municipal Law §3-c, for the fiscal year beginning January 1, 2019 and ending December 31, 2019, and 2. A proposed local law amending Chapter 270 of the Town of Ithaca Code, titled "Zoning," and the Town Zoning Map to rezone tax parcels 431.-2-6 (portion of) and 31.-2-28 located at 617 and 619 Five Mile Drive from Low Density Residential to Medium Density Residential at which time any person wishing to comment on either draft local law will be heard. The draft local laws are available at www.ithaca.town.ny.us Paulette Rosa July 2, 2018 AgE,'1r][('1,3 IItE,irn C�o, 3 _II-I IME,E,t1r][g 07-09-2018 MEETING OF THE ITHACA TOWN BOARD Monday, July 9, 2018 TB Resolution No. 2018-xxx: Adopting a Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c. Whereas, municipalities of the State of New York are limited in the amount of real property taxes that may be levied each year under the tax levy limit established in General Municipal Law §3-c, and Whereas, subdivision 5 of General Municipal Law §3-c expressly authorizes a municipality to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the governing body, and Whereas, at its meeting on June 11, 2018, the Town Board of the Town of Ithaca reviewed and discussed a proposed local law to override the tax levy limit and adopted a resolution for a public hearing to be held by said Town on July 9, 2018 at 5:30 p.m. to hear all interested parties on the proposed local law entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C"; and Whereas, notice of said public hearing was duly advertised in the Ithaca Journal; and Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of the proposed local law is a Type 11 action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment," and thus this action is not subject to review under SEQRA. Now, therefore, be it Resolved, that the Town Board of the Town of Ithaca hereby adopts Local Law of 2018 entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C", and be it further Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Seconded: Vote: TOWN OF ITHACA LOCAL LAW NO. FOR THE YEAR 2018 A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Legislative Intent: It is the intent of this local law to override the limit on the amount of real property taxes that may be levied by the Town of Ithaca, County of Tompkins pursuant to General Municipal Law §3-c, and to allow the Town of Ithaca, County of Tompkins to adopt a town budget for (a) town purposes, (b) fire protection districts, and (c) any other special or improvement district, and Town improvements provided pursuant to Town Law Article 12-C, governed by the Town Board for the fiscal year beginning January 1, 2019 and ending December 31, 2019 that requires a real property tax levy in excess of the "tax levy limit" as defined by General Municipal Law §3-c. Section 2. Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes the Town Board to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board. Section 3. Tax Levy Limit Override: The Town Board of the Town of Ithaca, County of Tompkins is hereby authorized to adopt a budget for the fiscal year 2019 that requires a real property tax levy in excess of the limit specified in General Municipal Law §3-c. Section 4. Severability: If any clause, sentence, paragraph, subdivision, or part of this Local Law or the application thereof to any person, firm or corporation, or circumstance, shall be adjusted by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this Local Law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective date: This local law shall take effect immediately upon filing with the Secretary of State. AgE,'1r]K'1,3 ItE,irn C�o, 4, _II-I IME,E,t1r][CJ 07-09-2018 MEETING OF THE ITHACA TOWN BOARD MONDAY, July 9, 2018 TB RESOLUTION NO. 2018-xxx: Local Law Amending Chapter 270 of the Town of Ithaca Code, Titled "Zoning", and the Town Zoning Map to Rezone Tax Parcel 31.-2-6 (Portion of) and 31.-2-28 Located At 617 And 619 Five Mile Drive From Low Density Residential To Medium Density Residential Whereas, a resolution was duly adopted by the Town Board for the Town of Ithaca for a public hearing to be held by said Town Board on July 9, 2018, at 5:50 p.m. to hear all interested parties on a proposed local law entitled"A Local Law Amending Chapter 270 of the Town of Ithaca Code, Titled "Zoning," and the Town Zoning Map To Rezone Tax Parcels # 31.-2-6 (Portion of) and 31.-2-28 Located at 617 And 619 Five Mile Drive From Low Density Residential to Medium Density Residential"; and Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, adoption of said local law is a Type I Action for which the Planning Board of the Town of Ithaca, acting as lead agency in an environmental review with respect to the project made a negative determination of environmental significance on May 5, 2015 and again on March 6, 2018 when the subdivision received re-approval following its expiration, after having reviewed and accepted as adequate a Short Environmental Assessment Form Parts I and 11; and Whereas, the Town Board finds it is in the best interests of the Town and its citizens to adopt the local law; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A Local Law Amending Chapter 270 of the Town of Ithaca Code, Titled "Zoning," and the Town Zoning Map to Rezone Tax Parcels #31.-2-6 (Portion of) and 31.-2-28 Located at 617 and 619 Five Mile Drive From Low Density Residential to Medium Density Residential", a copy of which is attached hereto and made a part of this resolution, and it is further Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Seconded: Vote: TOWN OF ITHACA LOCAL LAW NO. OF THE YEAR 2018 A LOCAL LAW AMENDING CHAPTER 270 OF THE TOWN OF ITHACA CODE, TITLED "ZONING,"AND THE TOWN ZONING MAP TO REZONE TAX PARCELS # 31.-2-6 (PORTION OF)AND 31.-2-28 LOCATED AT 617 AND 619 FIVE MILE DRIVE FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Rezoning of Lands. Chapter 270 of the Town of Ithaca Code, titled "Zoning,"is amended by rezoning a portion of Tax Parcel No. 31.-2-6 (portion of 617 Five Mile Drive) and Tax Parcel No. 31.-2-28 (619 Five Mile Drive), as described on Schedule A, which is incorporated into this local law, from their present zoning classification of Low Density Residential Zone to Medium Density Residential Zone. Section 2. Amendment of Zoning Map. The official zoning map of the Town of Ithaca, effective April 1, 2004, revised December 11, 2006, August 13, 2012, and January 13, 2014, as amended to date,is hereby further amended by rezoning the lands described in this local law in the manner set forth in this local law. Section 3. Partial Invalidity. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 4. Effective Date. This local law shall take effect immediately upon its filing with the New York Secretary of State. Schedule A Description of Property Being Rezoned Portion of Tax Parcel No. 31.-2-6(portion of 617 Five Mile Drive): All that tract or parcel of land situate in the Town of Ithaca, County of Tompkins, State of New York and beginning at a point on the East line of Five Mile Drive which lies 25.5±feet east of the present centerline and 392± feet south of the centerline intersection of Five Mile Drive and Coy Glen Road; Thence S 82°22'00" E for a distance of 695.84 feet to a point marking the True Point of Beginning; Thence S 15°58'00" W passing through a rusted off tall metal fence post at a distance of 11.12 feet for a total distance of 498.12 feet to a pipe found; Thence S 83°02'14" E for a distance of 154.55 feet to a pipe found; 1 Thence N 44'03'12" E passing through a pipe at 200.78 feet and passing 0.2 feet east of a pipe found at 199.84 feet and passing 0.3 feet east of a pipe found at 171.87 feet for a total distance of 610.24 feet to a point; Thence N 82°22'00" W for a distance of 444.65 feet to the True Point of Beginning; Said parcel containing 3.379 Acres of land and shown as parcel A, all as shown on a survey map entitled"Survey Map For New Earth Living, LLC, Located At No. 619 Five Mile Drive, Town of Ithaca, Tompkins County, New York," dated December 4, 2014 by T.G. Miller P.C. Engineers and Surveyors. Tax Parcel No. 31.-2-28 (619 Five Mile Drive): All that tract or parcel of land situate in the Town of Ithaca, County of Tompkins, State of New York and beginning at a point on the East line of Five Mile Drive which lies 25.5±feet east of the present centerline and 392± feet south of the centerline intersection of Five Mile Drive and Coy Glen Road; Thence S 82°22'00" E for a distance of 695.84 feet to a point; Thence S 15°58'00" W passing through a rusted off tall metal fence post at a distance of 11.12 feet for a total distance of 498.12 feet to a pipe found; Thence N 82°41'36" W for a distance of 537.91 feet to a pin set; Thence N 24°34'45" E for a distance of 100.00 feet to a pin set; Thence N 82°41'36" W for a distance of 198.28 feet to a pin set on the east line of Five Mile Drive; Thence Northerly along the east line of Five Mile Drive for a distance of 410.0 feet to the point of beginning, said course having a chord of N 19°22'03" E for a distance of 409.96 feet; Said parcel containing 7.646 Acres of land as shown on a survey map entitled"Survey Map For New Earth Living, LLC, Located At No. 619 Five Mile Drive, Town of Ithaca, Tompkins County, New York," dated December 4, 2014 by T.G. Miller P.C. Engineers and Surveyors. 2 AgE,'1r]K'1,3 IItE,irn C�o, 5 _II-I IME,E,t1r][g 07-09-2018 MEETING OF THE ITHACA TOWN BOARD July 9, 2018 TB Resolution 2018-xxx: Consent to the Incorporation of a Sewage-Works Corporation for the Amabel Pocket Neighborhood Whereas, the Amabel Pocket Neighborhood project consists of 30 new single-family residential home lots, and the project includes a private sewage pump station, associated private sewer collection lines, and the proposed formation of a Sewage-Works Corporation, pursuant to Article 10 of the New York State Transportation Corporations Law, and Whereas, on May 5, 2015, the Town of Ithaca Planning Board, acting as lead agency in a coordinated environmental review for the Amabel project, issued a negative determination of environmental significance under the New York State Environmental Quality Review Act (SEQR), and on December 1, 2015, the Planning Board reaffirmed the negative determination of environmental significance, and Whereas, on December 15, 2015, the Planning Board granted conditional final subdivision approval, which approval subsequently expired, and Whereas, on March 6, 2018, the Town of Ithaca Planning Board, acting as lead agency in a coordinated environmental review for the resubmitted Amabel project, issued a negative determination of environmental significance under SEQR and granted conditional preliminary and final subdivision approval, and Whereas, on November 8, 2016, the Ithaca Town Engineer determined the plans and specifications for the proposed private sewage disposal system meets the Town of Ithaca standards for sanitary sewage disposal systems, the Town has sufficient capacity to convey the flows from the Amabel development to the Ithaca Area Wastewater Treatment Plant (IAWWTP), and the IAWWTP (of which the Town is a co-owner)has sufficient capacity to treat the flows, and Whereas, the New York State Department of Environmental Conservation approved the conceptual design of the proposed sewage disposal system on April 26, 2017, and Whereas, pursuant to Transportation Corporations Law § 116, on April 30, 2018, New Earth Living, LLC requested the Town Board's consent to the incorporation of a Sewage-Works Corporation for the Amabel Pocket Neighborhood, Now, therefore, be it Resolved, that the Town Board of the Town of Ithaca hereby consents to the incorporation of a Sewage-Works Corporation under the provisions of Article 10 of the New York State Transportation Corporations Law, to be known as the . Sewage-Works Corporation, for the purpose of supplying sewage collection services only to Town of Ithaca tax parcels 31.-2- 28 and 31.-2-6 (portion thereof), in accordance with the plans and specifications for the project's sewer collection system as approved by the Ithaca Town Engineer, and be it further 1 Resolved, that the Town Supervisor is authorized to execute any certifications or other documents that are required to be appended to the Certificate of Incorporation of the Sewage- Works Corporation showing the Ithaca Town Board's consent to the incorporation, and be it further Resolved, that pursuant to Transportation Corporations Law § 120, the Town of Ithaca shall have the option to purchase or condemn the stock or assets of the Sewage-Works Corporation and/or its successors and assigns at any time by serving notice in accordance with § 120 of the Transportation Corporations Law, and upon doing so, the Town shall pay fair market value for the stock or assets, and be it further Resolved, that notwithstanding Article 10 of the Transportation Corporations Law or any other legal or equitable authority to the contrary, any extension of the area to be serviced by the Sewage-Works Corporation must receive further consent of the Ithaca Town Board, and be it further Resolved, that the Ithaca Town Board's consent to the incorporation does not waive any rights of the Town, or obligations of the Sewage-Works Corporation,provided by Article 10 of the Transportation Corporations Law, or by any other laws, regulations or other legal or equitable authority. Vote: 2 gE,'ir][('1,3 ItE,rn No, 5 l-B ME.Ei~'V ir7[g 07-09-2018 w . ., I. ARR 3 0 2018 P11 ANNING Susan Brock Town of Ithaca Attorney Susan Ritter Director of Planning Town of Ithaca April 30th Dear Susan and Susan, Please forgive my delay in getting these documents to you. I was operating on the erroneous premise that the compilation and submission of anything regarding the formation of the SWC was way above my pay grade and was something that necessarily had to be done by Hancock Estabrook. I have just recently been disabused of that sadly long held notion.That being said, here is the information you have requested. Please find attached: Applicable pages from the approved drawings describing and detailing the sanitary system at Amabel Page C105: Utility Plan Page C202: Details,Showing the Sewage Pump Station and other sanitary system details Page C301:Sanitary System Profile Approvals and Submittals regarding the sanitary system at Amabel: NYSDEC approval letter Town of Ithaca Public Works Dept.approval letter TG Miller Engineers submittal: Describing and detailing Bonding costs for the system TG Miller Engineers submittal: Describing and detailing costs associated with operating and maintaining the system and recommended sewer rates. Thank you and I look forward to hearing from you soon. ull Susan Cosentini New Earth Living, LLC 619 IFive IIWe Drive, (Ithaca, NY 14s51 . (6cr) I ,„0700, iinfo@rn leu. ear,.t,l. ii °iing,.muet - tl.me:cif ;t:�n6r,iigvvor snI,igl)ZIC1111 NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION Division of Water,Region 7 515 Erie Boulevard West,Syracuse,NY 13204-2400 P:(315)426-7500 1 F.(315)426-7459 www.dec.nygov April 26, 2017 Mr. David A. Herrick, P.E. T.G. Miller, P.C. Engineers and Surveyors 203 N. Aurora Street, Ithaca, NY 14850 Re: Amabel Pocket Neighborhood: Conceptual Approval of Sewer Extension — Design Report&Specifications, Water Distribution and Sanitary Sewage Disposal Systems for Amabel Pocket Neighborhood, rev.April 19, 2017(received April 26, 2017) — Plans, rev. March 2, 2017 (received April 26, 2017) — Response Letter dated March 8, 2017 — NYSDEC Comment Letter dated February 27, 2017 —Design Report&Specifications,Water Distribution and Sanitary Sewage Disposal Systems for Amabel Pocket Neighborhood, rev. September 20, 2016 (received December 19, 2016) — Plans, rev. June 7, 2016 (received December 19, 2016) —Town of Ithaca Approval Letter dated November 8, 2016 Dear Mr. Herrick: On April 26, 2017, the New York State Department of Environmental Conservation ("Department") received the Design Report& Specifications and Plans revised April 19, 2047 and March 2, 2017 respectively. Based on these documents, the conceptual design of the above referenced project is found to be acceptable. This statement of acceptance is meant to allow the developer of the Amabel Pocket Neighborhood to move forward with establishment of a sewage disposal corporation (SDC). Following establishment of an SDC, please provide to the Department a copy of the letter from the Department of State documenting establishment of the SDC„ Upon receipt, the Department will Issue a formal letter of approval for construction of the sewer extension. Please note that this Departmental acceptance remains in effect until May 1, 2019. If establishment of an SDC is delayed beyond that date, a new request for conceptual approval must be submitted. Please contact this office at the number above with any questions you may have regarding this letter of approval. Sincerely, Valarie D Ellis, P.E. Professional Engineer 1 ��OPPORM T Envir Department 0l J _ i1m; ErtYlrontneatal Conservation U�lB II JV PUBLIC WORKS ii......,...,. TOWN OF ITHACA 106 SEVEN PARTMENT MILE DRIVE, ITHACA, N.Y. 14850 pubI1cworks@townJthaca.ny.us P (6 7)273-1656 Roads,Parks,Trails,Engineering,Sewer,and Water FAX(607)272-807 November 8,2016 New h Living, LLC 619 FiveMile Drive Ithaca, NY 14850 Attn: Ms. Susan oetlni b I Pocket Neighborhood-61 7-619 Five Mile Drive, Ithaca NY Sanitary a er Infrastructure Approval(TMP: 31.-2-28&31.-2-6) Dear Ms. Cosentini, We are in receipt of Plans and Specifications for the Proposednits ew a Disposal System dated the following: -Water istri tin and Sanitarya i o I System for Amabel Pocket Neighborhood(Engineers Report): Revised September 20, 201 -Existing Con ition ISheet C101: Revision 1, dated 10/27/15 -Layout Plan, Sheet 102: Revision 5, dated 9/20/16 -Site Clearing Plan, Sheet C103: vision 5, dated 9/20116 Ian, Utility and RoadIan, Sheet C 1Revision 3, dated 7/29116 -ESC Plan, Utility and Restoration Plan, Sheet C104.1: Revision 1, dated 12/g/15 -Utility 1Sheet 1 vision 5, dated 9/20/16 -Grading and Drainage Plan, Sheet 1 vision 3, dated7/29/16 -Details I n,Sheet 1: Revision 5, dated 9/20/16 -Details Plan,Sheet 2Revision 5, dated 9/20/16 -Details I n, Sheet vision 1, dated 12/9115 -Sanitary a er Profile, Sheet C301, Revision 2, dated 7/29/16 -WatermainProfile, Sheet C302, Revision 1, dated 12/9/15 -Work r is Control, Sheet C01, Revision 5, dated9120/16 The submitted Ins and specifications et the Town of It a's standards for Sanitary Disposal System(s). The Town currently has sufficient capacity within its Infrastructure to conveythe anticipated floof 12,400 gpd from this project. This flow ill be transmitted via Town and Cityof Ithaca owned sewer mains to thejointly owned Ithaca Area Waste Water Treatment Plant(l )for disposal. The Jointly owned IAWWTP currently has sufficient capacity to treat the additional flows anticipated from the Amabel Pocket Neighborhood Project. Should you have anyquestions or require itio l information, please feel free to call. Sincerely, .41x am Cr.Tet , E- Town of Ithaca-Town Engineer T . G . ® • E N G I N R E R 9 A N D S U R V E Y 0 R 5 203 N.Aurora Street I Ithaca,NY 14850 1 phone 607-272_6477 1 fax 607-273-6322 i www.tgmillerpc.com January 22, 2018 Ms. Susan Cosentini New Earth Living,LLC 619 Five Mile Drive Ithaca,New York 14850 Re: Amabel Pocket Neighborhood Performance and Payment Bonds for Sanitary Sewer System Dear Sue, In support of the Sewage Works Corporation formation, I offer the following information relative to proposed amounts for a Performance Bond and a Payment Bond (collectively "Bonds"). I assume each bond will be in an amount at least equal to the initial cost of the Sanitary Sewer System construction. As itemized in the attached Opinion of Probable Construction Cost dated January 19, 2018 the construction cost subtotal is$182,596.Together with contingencies,the total cost could be approximately$233,000. In addition, I understand the Bonds are to include costs incurred by the Town of Ithaca for the following engineering tasks: • examine the initial plans and provide a report to the Town Board on the feasibility and adequacy of the SWC plans and recommend changes, if any. • conduct inspections at "reasonable" intervals during and after construction and report on those inspections to the Town Board. • prepare a report to the Town Board on the cost of construction of the SWC and its appurtenances as well as the acquisition of all lands and rights therefor. • review the corporation's books as part of the report preparation if the engineer deems in necessary. • ultimately provide a report on the completion of the SWC. I can only suggest an allowance of $10,000 for these Town related activities. At an average rate of $125/hour,this allowance would accommodate 80 hours of engineering time.It would be prudent to obtain confirmation of an allowance directly from the Town Engineer. Further, the amount of the Bonds must include the cost of system maintenance and operation for a period of at least five years. In a separate letter dated January 19, 20I8 we predict the first-year operation and maintenance cost could be$6,625. Escalating this cost to 2023 by 3% suggests the amount to be included in the Bonds for operation and maintenance will be approximately $42,000. In summary, I believe the amount of the Bonds could be$285,000 as itemized below: Sanitary Sewer System Construction with Contingencies $233,000 Allowance for Town Engineering tasks $ 10,000 Sanitary Sewer System Operation and Maintenance Cost(5 years) $ 42,000 ...................................................................... Suggested Total Amount for Bands -m: $285,000 Feel free to contact me with any questions.Thank you. Sincerely, David A. Herrick,P.E. David A.Herrick P.E. Steven R.Rowe,P.E. Lee Dresser,L.S. Frank L Santelli,P.E. Dondi M.Harner,P.E. Darrin A.Brock,L.S. Andrew).Scia rabba,P.E. LEED A.P.,C.P.E.S.C. T . G . MILLER , P. C . E N 0 1 N £ B R S A N D S U R V E Y 0 R S 203 N.Aurora Street I Ithaca,NY 148501 phone 607-272-64771 fax 607-273-6322 1 www.tgmillerpc.com January 19,2018 Ms. Susan Cosentini New Earth Living,LLC 619 Five Mile Drive Ithaca,New York 14850 Re: Amabel Pocket Neighborhood Operating Cost and Proposed Sewer to for Sanitary Sewer System Dear Sue, Based on our understanding of the population ultimately served in the Amabel Pocket Neighborhood, we estimate the minimum annual cost for the operation and maintenance of the sanitary sewer system could be as follows: 1. Sewage pump station maintenance and emergency service contract with a local provider(per Drain Brain quote 12/2017) $4,500. 2. Electric service fees* and energy consumption based on 12,000 gallon/day average flow $ 950. 3. Pump replacement annual uniform cost** $1,175. —.......................... Estimated First Year Operation and Maintenance Cost $6,625. The electric service fees will need to be confirmed with NYSEG at the time of connection. The initial cost of installing the sewage pump station will be approximately $51,500. This includes the installation of two sewage pumps with an estimated useful life of 8 years.The initial cost of the two pumps is approximately $8,250.The annual cash flow for future replacement assuming 3% inflation is roughly$1,175. With respect to establishing a sewer rate for the Sewage Works Corporation,I recommend the first year O&M cost be shared equally among the owners of the 31 lots,or$214. Bills to each landowner can be quarterly on or about the same calendar dates used by the Southern Cayuga Lake Intermunicipal Water Commission (on behalf of the Town of Ithaca) for Town water and sewage treatment charges. Subsequent year O&M fees should reflect changes in actual electrical consumption and price in addition to adjustments for the rate of inflation. Feel free to contact me with any questions.Thank you. Sincerely, A dlz�/ David A. Herrick,P.E. David A.Herrick P.E. Steven R.Rowe,P,E. Lee Dresser,L.S. Frank L Santelli,P.E. Dondi M.Harner,P.E. Darrin A.Brock,L.S. Andrew J.Sclarabba,P.E. LEED A.P.,C.P.E.S.C. d ' ' r �' ,, I w. i ti 1 ni 0 Y � � I w " Vy4 M 44 gee4 � j C 9 . �.� 4 � �� 5 a� b wM Av 04, WO low, �I4 44 Po �, -91 ., �1 ` s" � �„s.'" .� �',,, mIT• I toll It hi �x< w jilo RJR . .......... IN: p Pill ....... .............. 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Ao�1r][('1,3 ItE,[n No, 6 1-B ME,E,ti1r][g 07-09-2018 MEETING OF THE KT0ACATOWN BOARD July 9, %#10 TB Resolution 2018-xxx: Approval of temporary water supply measures for the Maplewood Apartments Whereas,the February 28` 2O|7Planning Board resolution approving final site plan approval for the Maplewood Student Housing project bocludcdcondition (2. c]pdortothcioouanccofoccrTificotcof occupancy, requiring thcfhllowing: "...cony//udoxn/the water tank, water main, and associated tasks /o make the tank and main operational, or, alternatively, a plan to provide a temporary water supply acceptable Nthe Town Board while the new tank bbeing completed, ''and, Whereas,the Ellis Hollow Water Tank, intended toserve the Maplewood Apartment Redevelopment Project, as well as other customers onEast Hill,is currently under construction and ionot anticipated to be completed until late summer/early fall and will therefore its completion not coincide with the housing project's need tobtain ceTiotcoof occupancy to students to the residential unitoprior t o the start ofthe fall semester, and Whereas, a new control building has been constructed to replace the existing one located at the comer of Ellis Hollow and Pine Tree Roads, oopart ofthe Ellis Hollow Water Tank project, feobuingncvvvolvco and control cncchaniocno that will significantly improve the town water oyotccn`o ability to handle flows and pressures onEast Hill, and Whcrcoo` the water system improvements provided by the new control building mechanisms will allow for safe temporary connection between the town's water distribution system with Bolton Point's vvotcr transmission line,providing a temporary water supply for domestic water supply and fire protection to the Maplewood Apartments Redevelopment Project,now therefore be it Resolved,that the Town Board finds the proposed temporary water supply measures,provided by means ofotemporary connection with the Bolton Point water transmission lboc` an acceptable plan for providing water service to the aplcvood Apartments Redevelopment Project whil the Ellis Hollow Water Tank imbeing completed. AgE,'1r][('1,3 ItE,irn C�o, 7 _II-I IME,E,t1r][g 07-09-2018 MEETING OF THE ITHACA TOWN BOARD Monday, July 9, 2018 TB Resolution No. 2018 -xxx: Authorization to Apply for Funding through the 2018 Environmental Protection Fund Grants Program for Parks, Preservation and Heritage to Purchase 73.63 Acres of Land on Culver Road Whereas, the New York State Office of Parks, Recreation & Historic Preservation (OPRHP)has announced the availability of funding under the 2018 Environmental Protection Fund Grants Program for Parks, Recreation and Heritage, which includes a category for the acquisition of park land to preserve it for recreation or conservation purposes, and Whereas, the maximum assistance allowed toward the cost of the project is $500,000, with a 25% local match required, and Whereas, the Town of Ithaca is seeking to purchase 73.63 acres of land on Culver Road from the Finger Lakes Land Trust, to be included as a Town preserve, and Whereas, the Town estimates the total cost to be approximately $183,000 for the acquisition of the property, outlined further in the application for this acquisition grant, and Whereas, grant applications are due by July 27, 2018; now, therefore, be it Resolved, that the Supervisor of the Town of Ithaca is hereby authorized and directed to file an application for the acquisition of the 73.63 acre property on Culver Road under the 2018 Environmental Protection Fund Grants Program for Parks, Recreation and Heritage in an amount not to exceed$183,000, and upon approval of said request to enter into and execute a project agreement with OPRHP for such financial assistance to the Town of Ithaca. MOVED: SECONDED: VOTE: PLANNING DEPARTMENT MEMORANDUM TO: TOWN BOARD MEMBERS FROM: MICHAEL SMITH, SENIOR PLANNER DATE: JULY 3, 2018 RE: GRANT APPLICATION —CULVER ROAD PRESERVE ACQUISITION NYS OPRHP 2018 ENVIRONMENTAL PROTECTION FUND GRANTS PROGRAM As part of this years Consolidated Funding Application (CFA), the New York State Office of Parks, Recreation & Historic Preservation announced the availability of funding under the Environmental Protection Fund Grants Program for Parks, Recreation and Heritage. The description of eligible projects include for parks projects the "acquisition, development and planning of parks and recreational facilities to preserve, rehabilitate or restore lands, waters or structures for park, recreation or conservation purposes". The grant requires a 25% local match of the total project costs and the application is deadline is July 27, 2018. As you know, the Town has agreed to purchase 37.99 acres on Culver Road from the Finger Lakes Land Trust (FLLT) for a Town preserve. The FLLT was originally going to offer the other 35.64 acre property for sale with a conservation easement on it limiting it to one residence. The FLLT has since asked the Town if there is any interest in purchasing the second parcel to make a larger preserve and have the entire 73.63 acres open to the public. This proposed grant application would be for the Town purchasing the entire 73.63 acres for a Town preserve. In the grant guidelines, acquisition costs retroactive to no more than one year prior to the application deadline are considered eligible costs. So, if the Town acquires the first parcel this summer, and we receive the grant funding, we could get reimbursed for the costs related to purchasing both parcels. Eligible costs include the actual land purchase cost ($180,000) and attorney fees and filing fees ($3,000). It is estimated that the total project cost would be approximately $ 183,000, with the Town's local share being $45,750. Attached is a draft resolution for the Board's consideration to authorize the Town to submit the application as part of the current CFA round. The complete description of the current CFA round related to parks is available at: https://parks.ny.gov/grants/consolidated- funding-app.aspx. I can also provide a copy if anyone is interested in the details material. Included on the back is an aerial image of the Culver Road property. Please contact me at 273-1747 or email me at msmith@town.ithaca.ny.us if you have any questions prior to the July 91" meeting. r it a r gg I'ur ` i a 4r/ 1 rl:. II �� ✓A 'a�Ir J'fI b i"J/ r Y/y l� s v .- - ■ f cr ra r rr 1J/ �� u I i� '�%r rl`r " r>i II� rW✓/r/' 4�'9i�!I�� C " �Pr�r r,: :I ^✓ dvr ,.,Y ,! r� 1 J .�i^ � r r°�rkrl rl � ° n✓ � n ��r,��, /✓i��'ir/%r0 %rlFr �%I"�� a a ` r '�� P. �;ii ��� f +� ��jrir.•,/ ��r/r,/a ,fir r/.Il, J 4 I i I r uri,��r/li��✓4J����rll%/�/ri� Y'�Nr'�7%i��rrfr,�Irf�7� �� r Q,, "' � � � t r /� , I t m ��'. �°i�/y�� err`�1Jrj%r r,r 1 i�ril /f rrli^iC��c/0��J r���r1rU�✓ r �(i I "•'t• i// ��F/�r//�I/"�rYi� - //r' Ul �f��rl�f��� I i l it� r 2015 Aerial of Culver Road Property and Adjoining Protected Lands _II-ISIIC E,E,t 1r][g 07-09-2018 MEMORANDUM OF UNDERSTANDING BETWEEN TOMPKINS COUNTY AND THE TOWN OF ITHACA MITCHELL STREET RAISED CROSSWALK This agreement, made the day of 2018, between Tompkins County (hereafter"the County"), a municipal corporation with offices at 125 East Court Street, Ithaca, New York, and the Town of Ithaca(hereafter"the Town"), a municipal corporation with offices at 215 North Tioga Street, Ithaca, New York, 14850. WHEREAS, the SEQR findings statement and site plan approval for the Maplewood Apartments Redevelopment Project required the developer to pay for and install a raised crosswalk at the intersection of the East Ithaca Recreation Way at Mitchell Street as a traffic calming mitigation measure, and WHEREAS, this crosswalk will be installed in the County's right-of-way on Mitchell Street, and WHEREAS, the parties wish to set forth their respective responsibilities and liabilities regarding this improvement, NOW THEREFORE, in consideration of the mutual promises set forth herein, the parties agree as follows: 1. Upon receipt of an acceptable County Highway Work Permit application, the County intends to grant permission to the developer of the Maplewood Apartments Redevelopment Project, EdR Trust, to install a raised crosswalk on Mitchell Street as shown on attached Exhibit A. 2. Once properly installed, the Town shall own the raised crosswalk and shall bear all costs to maintain it. The Town will bear all costs to replace the raised crosswalk if the Town determines replacement is necessary or desirable. 3. The County will retain its responsibility to pave, maintain, repair and replace Mitchell Street around and in the vicinity of the raised crosswalk, except the Town will repair any damage to the raised crosswalk. 4. The County will notify the Town's Director of Public Works in writing of any repairs it believes are needed related to the raised crosswalk. If necessary, the parties will meet to discuss the notification. Any disagreements as to the need for repairs will be resolved by the Town's Director of Public Works and County's Highway Director. The Town will make all agreed-upon repairs in a prompt manner. 5. Except in emergency situations, the Town will provide the County Highway Director with 48 hours prior notice of all repair and maintenance activities for the raised crosswalk. The Town will also obtain a County Highway Work Permit for such activities. These requirements apply to 1 activities undertaken after County notification as well as to those undertaken by the Town on its own initiative. 6. To the extent permitted by law, the Town agrees to defend, indemnify and hold harmless the County, its elected officials,public officers, employees, and agents from and against all losses or claims, and costs incidental thereto (including costs of defense, settlement and reasonable attorney's fees)which any or all of them may incur, resulting from bodily injuries (or death) to any person, or damage (including loss of use) to any property, caused by the acts or omissions of the Town or the Town's employees, agents or subcontractors, with respect to the raised crosswalk after it is properly installed. To the extent the County is negligent, the Town's indemnification shall not extend to the proportion of loss attributable to the County's negligence. For the purposes of this indemnification clause, the parties agree that the County is not deemed negligent for allowing EdR Trust to place the raised crosswalk in the specified location in the County's right-of-way on Mitchell Street. TOMPKINS COUNTY By: Name and title Date Tompkins County TOWN OF ITHACA By: William D. Goodman, Town Supervisor, Date Town of Ithaca 2 -l-B C1 E,EAiir][g 07-09-2018 MEMORANDUM OF UNDERSTANDING BETWEEN TOMPKINS COUNTY AND THE TOWN OF ITHACA WATER MAIN AND APPURTENANCES CODDINGTON ROAD RECONSTRUCTION AT INTERSECTIONS WITH BURNS ROAD AND EAST KING ROAD This agreement, made the day of , 2018, between Tompkins County (hereafter "the County"), a municipal corporation with offices at 125 East Court Street, Ithaca,New York, and the Town of Ithaca(hereafter"the Town"), a municipal corporation with offices at 215 North Tioga Street,Ithaca,New York, 14850. WHEREAS, the County and the New York State Department of Transportation have entered into an agreement whereby the County will receive state and federal money to reconstruct County Road 119, Coddington Road at its intersections with Burns Road and East King Road(the"Project"),and WHEREAS, said reconstruction includes replacement of water main and appurtenances along Coddington Road, East King Road, and Burns Road where their location conflicts with construction or their depths are less than 4 feet,and WHEREAS, the Town desires additionally to replace water main whose depths would exceed 7 feet following construction,that otherwise would not require replacement, and WHEREAS, the parties wish to set forth their respective responsibilities and liabilities regarding the water main and appurtenances constructed through the Project, WHEREAS, the County has designed and advertised for bids to complete the Project including replacement of water main and appurtenances,+ii NOW THEREFORE, in consideration of the mutual promises set forth herein, the parties agree as follows: 1. The County shall t bw__II to cc : -n' is ia�rn___t�_enable �rn(i_(°a2il�11((t(� construction of the Project during 2018. 2. The County shall administer construction and construction inspection of the Project. The County shall keep the Town informed of Project progress and cost estimates. J fi-c �,.`a�uurnt�'__fi ill Twt irn_ibc��__a�n lr_ etc a i_il_a li ilw1KI-iin tbu�__l(��u�t�_a t_frolrn lfi_it_des a ilhx t_irn_Iiia°, orn_tuuuat rn_( u_ wifn �d- tt�. vv----uu -_tbne__ll-----rn____--- -rn -------------------------------------------------- 3. 3. The County shall initially pay all Project costs. 4. The Town shall bear 100%of construction and construction inspection costs to replace water main, and related appurtenances, where depths following construction otherwise would have exceeded 7 feet. ➢bud ll_oar✓rnf ff,alnaial _i?)XIsi1')i1il__full Twl cycee . uurnt_ _tbu�__11,2 rn_° °- tgt _ _d_t._ __lvuuu uu_irnt_t _iuyTi_vbu_ lra� Page I of 3 a. The Estimated Total Cost to be borne by the Town is$137,000. __wfiic1-I___rrna�uud��Is ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ��, ,,,,,,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�. [list all County actions and other items included in the cost, such as design, right of way, construction, construction inspection and administrative components,and any other expenses].Actual costs may vary due to competitive bidding results and field changes as directed by the Project Resident Engineer. b. The Town agrees to pay the County within 45 days of receipt of itemized billings and supporting documentation. The County shall invoice the Town for construction phase costs following the County's payment of applicable Project charges. _, ;_, In the event that prices submitted by the apparent low bidder exceed the estimates,^ — Formatted:Right: 0",Spate Before: 0 pt, or that Federal or State reimbursement agreements are terminated or suspended, the Numbered+Level:1+Numbering Style:1,2, 3,...+Start at:1+Alignment:Left+Aligned parties to this agreement shall not be obligated to proceed unless such additional costs at: 0"+Tab after: 0.25°+Indent at: 0.25° ---------------------------------------------------------------------------------------------------------------------------------- are�roltill 61°ivivu2��� in,wri itn _it al �rnce by both parties and funding is guaranteed by the State or Federal sources. �_ .w ______ ➢rr tbua cv�rnt a a1YI to uua tern bu I lira a rn t rota ai IYIa� rt � rnar larrntya a vu Ih tYh Il t t„ lo- CFormatted:Indent:Left: 0.25', No bullets or ml reverse rs tbut_t_VVt a,t ar_f Ifi__a,artn_tia lia 1t b__�r�n��_t,bua ut_�_Ott,;;u _Ia,tuu al,a ost__t',ya w w d a i numbering tit _t,2_a'Na_de _a _t irn_it __o _c'N dd_r sg(bu__idditiotr �l_cost_ °�__vv�_ut_.iv_r �!oaf V lvivua��t lhury� lh2tbu_.iv iuti ivuuu,_�uu i nt_t ,_iv iu_r u, ivbu__ ,_ tbu�_r _,tbu-___1----✓rn___bu-- -----_,--; �2NJ Ita a tar lv } _uua bu__�x a d costs �lhuut_i�n_i�'_r��_a tt� �i_vivu2�r _oir> ars ifl aro g(JI lnd rna�1wilbu_t_�rnallxtw,a__O Ixluuu_ _tar �i_v�vu_a �a__�11_ uua bu_a(na e _,art tbu _mi_vtutx�__ _but)), lEa allhjig,alcd ta�_ivia2L d� tbu� 11 wtr_.i?t,SlrntY__arrnSv� uu,b�_a�a_d_��__aar t_�_,� _�t__iiv vua��t��_tTn vvu rtrru Y�,lud tbu� C ogtu t�_lv��?irn�r tout 1h i�Irna a ark uua bu u:uru ll vroved cNc _ cos/,. [This paragraph comes from the Pine Tree Rd agreement with the County & Cornell. Is this the outcome you want? If not, how to handle excess costs that occur after construction starts?] 6. Upon acceptance of the work, the Town shall assume ownership of the main and appurtenances and shall bear all costs to maintain,repair, or replace them as the Town determines necessary or desirable. Notwithstanding the foregoing, the County shall pursue all rights for repairs and replacement pursuant to warranty and/or performance bond provisions in the construction documents. 7. To the extent permitted by law, the Town agrees to defend, indemnify, and hold harmless the County, its elected officials,public officers, employees, and agents from and against all gal=claims, alrrI -tiI61�I „ 1ro,.e11t61a sT°: ala_tarrn_�_� uult ,_, a Irn irnu. GSIIkn " ,,_ lora atlrtY Itralrl. _aItt„trn� ua1Ynt, nt _,__a a)_-t _irn ,_,� lvd_ rn_d,,,z (including wilfiot t liirnit_Itlarrn_ILa t � a1aa I aI! tFil� at ar reasonable attorney's fees_a i_�d_a aI t:r) which any or all of them may incur, resulting from bodily injuries (or death) to any person, of-damage (including loss of use) to any property, of-other damages or losses, _a otlo t airnitnatia�ru_a�k aIu__ia v—c d__ _OOc,a t alT;-111(L _rnyiioTr lrn-cTL_arising out of the performance of this agreement by the Town or the Town's employees, agents or subcontractors. Notwithstanding the foregoing, to the extent the County is negligent:,.-, the Town's obligations under this paragraph shall not extend to the proportion of loss attributable to the County's negligence. Page 2 of 3 8. To the extent permitted by law, the County agrees to defend, indemnify, and hold harmless the Town, its elected officials, public officers, employees, and agents from and against all_ewo-iow,.,-44-)ss�4­*ii-d_.._claims, St n fi ds- Qj ------------x xtx �x txa rn )a w t n rnt UuuQ Y n rnt a:a----------- �xivd_rn_d_�__(including will uo ta-_ itn t_it a�n_� �� � 4- attorney's P attorney's fees_ tnoi o oslt9 which any or all of them may incur, resulting from bodily injuries (or death) to any person, damage (including loss of use) to any property, 01- other damages or losses o�u__ ontunrnto�rn_o�k_g�u__ioy�t d__�_OOH,of__o�rn_tbuo__�rntto�rnrn� 'nt,. arising out of the performance of this agreement by the County or the County's employees, agents or subcontractors. Notwithstanding the foregoing, to the extent the Town is negligent,,the County's obligations under this paragraph shall not extend to the proportion of loss attributable to the Town's negligence. 9. The Town shall be named as an additional insured on all insurance policies related to the Project that are required by the � k�lrot; ,� n_tuuu,-tin documents and on which the County is named as an additional insured. TOMPKINS COUNTY By: Jason Molino,County Administrator Date Tompkins County TOWN OF ITHACA By: Bill Goodman,Town Supervisor, Date Town of Ithaca Page 3 of 3 gE,'ir]K'1,3 IItE,ir IC�o, 11 _II-I IME,E,t 1r][g 07-09-2018 MEETING OF THE ITHACA TOWN BOARD Monday, July 9, 2018 TB Resolution No. 2018-xxx: Authorization to Award Contract for a Town of Ithaca Town wide Sanitary Sewer Study WHEREAS: Whereas, on October 16, 2017 the Town Board approved the 2018 Town Budget (Resolution No 2017-123) that included $250,000 to fund a study of the existing Town wide Sanitary Sewer System, and WHEREAS: On July2, 2018 the Town of Ithaca Director of Public Works/Highway Superintendent received four proposals for the Town of Ithaca Town wide Sanitary Sewer Study, and WHEREAS: The members of Town Staff have reviewed the proposals and qualifications of the firms, contacted past clients and has recommended that the low proposal of$183,300.00 (Parts A & C) for the study made by the firm of Larson Design Group is a qualified proposal, now therefore be it RESOLVED: that the Town Board of the Town of Ithaca authorizes the award of the contract for the study of the existing Town wide Sanitary Sewer System to Larson Design Group, Apalachin New York, subject to final approval of the contract documents by the Town Engineer and Attorney for the Town, and be it further RESOLVED: that the Town Supervisor is authorized to execute said contract upon such approval. MOVED: SECONDED: VOTE: gE,'ir][('1,3 ItE,irn No, 11 _II-I IIME,EAiir][g 07-09-2018 REQUEST FOR PROPOSAL (RFP) FOR ENGINEERING SERVICES TOWN OF ITHACA TOWNWIDE SANITARY SEWER SYSTEM STUDY LOCATED IN THE TOWN OF ITHACA TOMPKINS COUNTY, NY PREPARED BY: TOWN OF ITHACA DEPARTMENT OF PUBLIC WORKS 106 Seven Mile Drive Ithaca, NY 14850 REQUEST FOR PROPOSAL TOWN OF ITHACA TOWNWIDE SANITARY SEWER SYSTEM STUDY Table of Contents: A. Purpose 3 B. B ackground 3 C. Issuing Office 4 D. Scope of Services 4 E. Agreement 6 F. Insurance 6 G. Rejection of Proposals 6 H. Incurred Cost 6 L Addenda to the RFP 6 J. Completeness of the Submitted Proposal 6 K. Consultant Responsibilities 6 L. Acceptance of RFP Content 6 M. Compensation 7 N. Schedule Dates 7 O. Responses 7 P. Pre-Proposal Meeting 7 Q. Non-Collusion 7 R. Consultant Evaluation 7 S. Additional Information 8 T. Conflict of Interest 8 Appendices: Exhibit A-Sample Engineering Services Agreement Exhibit B-Non-Collusive Certification Exhibit C-Town of Ithaca-Sanitary Sewer System Maps 1 through 9, and Areas Served by Private Collection System Map. Exhibit D-Town of Ithaca 2014 Comprehensive Plan:Future Land Use/Character Map Exhibit E-GIS Data Field Samples for Manholes and Piping 2 General Information and Proposal Requirements A. Purpose The purpose of this "Request for Proposal" (RFP) is to solicit professional engineering firms (hereinafter called"Consultants")for detailed proposals to perform the engineering mapping and analysis of the Town of Ithaca's-Townwide Sanitary Sewer System. The town is in the process of identifying deficiencies within its existing infrastructure for future replacement/rehabilitation in conjunction with its Capital Improvement Plan. Additionally,the town has adopted a comprehensive plan identifying more development density in several areas throughout the town.The proposal will include system modeling/mapping,review/analysis,and recommendations for improvements to the existing sanitary sewer system through the upsizing,replacement, realignment,and/or addition to the existing sanitary sewer infrastructure to support existing and/or future development needs. The Engineer Selection Committee will review the Proposals and make a recommendation to the Public Works Committee of the Town of Ithaca Town Board,based upon an evaluation of the following criteria: recent related project experience,personnel assigned to project(Project Team), understanding of the project, schedule for completion, estimate of hours, and fixed fee. A presentation by the Consultants to the Selection Committee may be required prior to a final recommendation. Final selection of a design consultant will be made by the Town of Ithaca Town Board. B. Background The Town of Ithaca currently owns and maintains approximately 65+/-miles of 8"to 12"gravity sewer main, 9500 +/- LF of 4" to 8" sewer force-main, 1800 +/- sewer manholes, along with 12 sewer pump stations. Together, these systems convey approximately 1.8 million gallons per day of sewage to the City/Town jointly owned interceptor(s) thereby transported and treated at either the Ithaca Area Wastewater Treatment Facility (IAWTF) or the Village of Cayuga Heights Wastewater Treatment Plant (VCHWTP), as identified on the attached, "Town of Ithaca Sanitary Sewer System Maps 1-9" (Refer to appendix-Exhibit Q. In addition to Town of Ithaca residences, portion of the town's sewer system convey flows from the Town of Dryden and Village of Lansing. For purposes of this study,flows generated outside of the town boundary shall be included in the existing flow analysis,however future buildout scenarios in these regions will not be considered. There are several areas throughout the town which convey sewage thru private collection and conveyance system(s) of Cornell University as identified on attached, "Town of Ithaca Sanitary Sewer System Areas Served by Private Collection System Map" (Refer to Appendix-Exhibit Q. It is noted that a small portion of the Town of Dryden is conveyed through Cornell's private collection system along RT 366, tributary to the jointly owned City/Town interceptor located at Thurston Ave., City of Ithaca. For the purposes of this proposal,all portions of the private collection system(s)identified above which are not connected to a Town of Ithaca sewer main shall not be included in the analysis. Portions of the town's sanitary sewer system have been installed as far back as the early 1930s. Throughout the generations, additions and alterations to the system have been completed; roughly 45% in the 1960s, 20% in the 1980s, and 20%in the 1990s, establishing the current system configuration as identified on the attached mapping, (Refer to appendix-Exhibit Q. It is clear that not all portions of the town currently have access to the public sewer system or may not have been provided access in the most economical and/or `engineer efficient' manner to service existing and future needs. As the needs and wants of the community have changed over the years, the town completed and adopted a Townwide Comprehensive Plan (http://www.town.ithaca.M.us/comprehensive-plan) outlining future development areas/densities throughout the town. These areas do not necessarily correlate to location, size, and/or accessibility to the public sewer system. `Rough' GIS inventory and mapping has been established utilizing town manpower throughout the years as identified on the attached mapping, (Refer to Appendix-Exhibit Q. When correlating town GIS mapping to field conditions we often find portions of our data are not accurate. We continuously identify and locate missing and/or new manholes,inaccurate alignments and/or pipe sizing. 3 C. Issuing Office This RFP was prepared for the Town of Ithaca Town Board by the Town of Ithaca Public Works Department. The project representative for the Town of Ithaca-Townwide Sanitary Sewer System Study is Jim Weber,Director of Public Works. D. Scope of Services The primary objectives of this study will be to review, map, and analyze the existing Town of Ithaca Sanitary Sewer System to determine capacity of existing and future demands within the 13 separate sewer systems. Additionally, the Consultant shall provide recommendations for potential upsizing, replacement, realignment, and/or addition to the existing sanitary sewer infrastructure,optimal location of new sewer mains, relocation(s) of pump stations, and/or installation of new pump stations to adequacy and efficiently service the future build- out scenario for each system. The Consultant shall provide an overall cost to perform the scope of services for both Part A,Part B,and Part C separately. Part A of Proposal: • Perform existing system-wide mapping and capacity analysis: Base map GIS data of the Townwide Sanitary Sewer System along with as-built mapping of portions of the town-owned system will be provided to Consultant. GIS data will consist of approximate manhole locations, pipe diameters and material type. Consultant will be required to review as-built mapping and GIS data to verify accuracy of various portions of the system and establish inverts. Field visits will be required to review accuracy of established Model (for purposes of this proposal, assume manhole/pipe diameter field verifications at a minimum of 6 locations in each of the 13 systems identified). The 13 sanitary sewer systems shall be as identified on mapping provided within Appendix-Exhibit-C: RT 79-Mecklenburg, Taughannock, T-burg., Elm St., Floral, Buttermilk, Crescent,Danby,Hudson,Mitchell, State St.,Homestead,and Lake St. • Review tax map parcel information along with existing structure types for areas currently served by the gravity and/or forced sewer system(s). Additionally, Consultant will be provided with a list of structures currently operating under a town Operating Permit (establishing a structure with 3 or more apartments within). Consultant shall establish existing sewer flow estimates and loading information for each of the 13 separate sewer systems. A flow estimate of 180 GPD per dwelling or 95 GPD per capita), based upon results of the latest Water Research Foundation(WRF)report on water usage in North America. Additionally, the Consultant shall utilize an approved industry standard for I&I rates to establish`real world' flow estimates. • Portable flow meters shall be installed within each separate sewer system for minimum of 1 week, to verify accuracy of calculated flow. Metering shall be conducted during `normal' population usage(i.e.when Cornell University and Ithaca College are in session). • A hydraulic analysis of the existing sanitary sewer system shall be performed to assist in evaluating capacity of the existing system(s). Consultant shall model system to perform capacity analysis utilizing a product developed by AutoDesk Inc. and is compatible with AutoCAD. (Alternative software may be utilized upon review and acceptance of Engineering Department) • Existing pump stations and force-mains shall be evaluated to determine capacity, runtime cycles, efficiency of pumps, and adequacy of design in relation to current Health Department Standards and best Engineering practices. • Identification of potential improvements to the sanitary sewer system(s) shall be identified to alleviate system deficiencies and address aging facilities. • Perform future system-wide capacity analysis: A future build-out analysis of the town will be necessary to assess potential sewer capacity needs. The analysis will be conducted with assistance from the town's Planning Department. Analysis will include future potential build-out under the town's existing zoning using a standard agreed upon methodology, accounting for both undeveloped and underdeveloped lands in the town. An exception to using this methodology will apply to areas identified as "traditional neighborhood development" (TND high and medium), "campus", and "enterprise" on the town's Future Land Use/Character Map (Refer to Appendix- Exhibit D). Build-out methodology in those areas will be based on potential new zoning and 4 determined in collaboration with town staff. Future build-out flow estimates will be compared to usage rates outlined within previous water study reports prepared for the Town of Ithaca. Water study reports will be provided to consultant for reference. • Identify potential deficiencies within existing infrastructure due to the future build-out analysis. Consultant shall provide recommendations for potential upsizing,replacement,realignment, and/or addition to the existing sanitary sewer infrastructure, optimal location of new sewer mains, relocation(s)of pump stations, and/or installation of new pump stations to adequacy and efficiently service the future build-out scenario for each system. • Consultant shall provide an executive summary of specific methodology, producers, and assumptions utilized to establish model characteristics and analyze system. • Consultant will meet with the Public Works Staff to review progress. The Consultant should plan on a minimum of 5 progress meetings with staff and Boards. • Consultant will give a presentation of final results to the following Boards and Committees: -The Public Works Committee -The Town Board(night meeting) Part B of Proposal: • In-field GIS Survey of existing sanitary sewer system(s) utilizing `mapping-grade' equipment (Consultant shall provide accuracy of equipment for purposes of evaluation of Proposal). Data acquisition shall be obtained to compile and provide a townwide ArcGIS map of the 12 separate sanitary sewer systems. It is assumed that this map and data will be utilized in performing the capacity analysis as outlined within Part A. If awarded, existing as-built mapping information will not be provided and field verification(s) of sewer systems as outlined within Part A will not be necessary. Note:Installation of temporary metering to verify accuracy of calculated flow(s)will be required. At a minimum,the completed ArcGIS map shall include the following: -Coordinate location of each manhole(NAD 83-State Plane NY Central 3102 Ft.) -Rim elevation(NAVD 88) -Invert Elevation and diameter of each pipe within manhole -Pipe material -Manhole diameter -Internal photo of each structure showing bench/pipe configuration with north orientation. Each photo shall be labeled with date stamp, corresponding sewer system, and manhole name. Photos shall be hyperlinked to each manhole within ArcMap. Photos shall be saved in separate sewer system folder(s)under corresponding manhole name. -Consultant shall provide and populate GIS data fields for pipes and manholes as outlined in Appendix-Exhibit E. Existing town data consisting of established numbering system, year of install,and material type will be provided to Consultant for inclusion. Part C of Proposal: • In-field Survey of existing sanitary sewer system(s)utilizing `survey-grade' equipment(Accuracy to within 1/101h of an inch). Data acquisition shall be obtained to compile and provide a townwide ArcGIS map of the 12 separate sanitary sewer systems. It is assumed that this map and data will be utilized in performing the capacity analysis as outlined within Part A. If awarded, existing as-built mapping information will not be provided and field verification(s) of sewer systems as outlined within Part A will not be necessary. Note: Installation of temporary metering to verify accuracy of calculated flow(s)will be required. The ArcGIS map shall include all the requirements as outlined in Part B. Town Public Works Staff will provide: • Existing GIS data consisting of approximate manhole locations,pipe diameters, material type, and town-established numbering system. • As-built mapping of portions of the town-owned system(if Part B or Part C is not awarded) • Coordination with other towns or private entities (Cornell University)to facilitate questions and/or sewer loading estimates • Traffic control required to obtain system data • Manpower necessary to identify/review inaccuracy within existing systems and/or discovered systems,ownership discrepancies,and provide access to buried manholes. • Coordination with town Planning Department to review future build-out scenarios and establish future flow estimates 5 E. Agreement The Consultant selected to provide the above-referenced services will be expected to enter into a contract Engineering Services Agreement with the Town of Ithaca (Refer to Sample Engineering Services Agreement-Exhibit A) attached hereto. F. Insurance The Consultant shall maintain minimum Insurance Coverage in accordance with the Engineering Services Agreement attached hereto-Exhibit A of this RFP. G. Rejection of Proposals The Town of Ithaca reserves the right to reject any and all of the responses received as a result of this RFP. The Town of Ithaca does not intend to award a contract solely on the basis of responses to this RFP or otherwise pay for the information solicited or obtained in response to this RFP. H. Incurred Cost The Town of Ithaca will not be liable for any cost incurred by the Consultant for any work performed through and including the execution of a contract for professional services, prior to the execution of a contract. L Addenda to the RFP In the event that it becomes necessary to revise any part of this RFP, a copy of all addenda will be posted on the Town of Ithaca Website (www.town.ithaca.n .us). Additionally electronic copies will be sent via email to all consultants of record. It is the responsibility of the Consultant to check the Website and email for addenda. The final date for posting addenda to the Website will be 5 working days prior to the due date of the proposal. J. Completeness of the Submitted Proposal 1. The proposal shall address all items completely and thoroughly,in an 8'/z" x I V format, and shall be signed by an officer of the firm authorized to bind the Consultant to its provisions. 2. The contents and commitments in the proposal shall remain firm for ninety (90)calendar days from the submittal due date. 3. Debarment - By submitting a RFP, the Consultant certifies that it is not currently debarred from submitting bids for contracts issued by any political subdivision or agency of the State of New York and that it is not an agent of a person or entity that is currently debarred from submitting bids or contracts issued by any political subdivision or agency of the State of New York. K. Consultant Responsibilities The Consultant shall be capable of providing all professional services as described under the Scope of Services and to maintain those capabilities until notification that their proposal was unsuccessful.Exclusion of any service for the project may serve as cause for rej ection. L. Acceptance of RFP Content The proposals presented will be evaluated by the Engineer's Selection Committee. The proposals will be scored on the basis of the following: 1. Recent experience with this type of engineering work, 2. Listing personnel to be assigned to this work, 3. Consultant's understanding of the project, 4. The proposed timeframe for completion of the design proj ect and man-hours by tasks, 5. Fixed Fee, 6. A presentation by the Consultant to the Selection Committee may be required as a part of the evaluation. 6 Final recommendations of the highest-ranking firm(s) will be made by the Selection Committee to the Public Works Committee of the Town of Ithaca Town Board. Final approval to contract with a design consultant will be made by Resolution of the Town of Ithaca Town Board. M. Compensation The fixed fee for the Design Services shall be based upon hourly labor and overhead cost to perform all aspects of the contract, including consultants. (if required) N. Schedule Dates The following is an anticipated schedule for the RFP process.The Town of Ithaca reserves the right to modify any part of this schedule: 1. Advertise Request for Proposal(RFP) June 6,2018 2. Pre-Proposal Meeting June 22,2018 3. Proposal Due July 2,2018(3:30 p.m.local time) 4. Consultant Presentation(if requested) July 6,2018 5. Consultant Selected(Town Board Meeting) July 9,2018 6. Contract Negotiations&Notice to Proceed July 30,2018 7. Completion of Sanitary Sewer Study December 31,2018 O. Responses To be considered,three (3)copies of the proposal must be submitted to the Town of Ithaca Town Clerk no later than 3:30 p.m.July 2,2018,and should be addressed as follows: Office of the Town Clerk Town of Ithaca,Town Hall 215 North Tioga Street Ithaca,New York 14850 RE:Town of Ithaca Town-Wide Sanitary Sewer System Study Consultants mailing their proposals shall allow normal mail delivery time to assure timely receipt. P. Pre-Proposal Meeting An optional pre-proposal conference will be held at the Ithaca Public Works Facilities,Ithaca NY at 10:00 am, local time,on June 22,2018.A Town representative will be present to discuss the RFP. Consultants are encouraged to attend and participate in the conference. Town representative will transmit to all prospective consultants of record such Addenda as considered necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective. Q. Non-Collusion The Consultant shall be required to submit, with its Proposal, a fully executed Non-Collusion Statement:Exhibit-B attached hereto. R. Consultant Evaluation Proposals should be complete,but concise. Consultants will be evaluated on the following information: 1. Related Project Experience Provide a list of related project experience with pertinent project information.Provide the name of the project manager for each similar project completed.Present the proposed budget and schedule for each project in comparison to the final cost and completion time. References should be provided for each project. Project experience should include sewer system mapping, modeling, and system analysis. 7 2. Personnel Assigned to Project(Project Team) Provide the name of the project manager to be assigned this work along with a description of their experience and expertise.This person will direct and coordinate all phases of the project.Also,list names of other key members of the project team, including environmental specialists or Sub- consultants,along with their experience and expertise.Personnel with experience in the design and construction of a control structure project are preferred. If selected, the naming of personnel as listed above will be considered by this office to be the design project team and will be expected to be assigned to the project for its duration. These personnel are also expected to be readily available by email, telephone, and in person. 3. Understanding of the Project Provide a brief statement as to the Consultant's understanding of the project.Discuss the proposed planning,organization and management tools to be used to control schedule and costs. 4. Schedule for Completion A progress schedule shall be provided demonstrating the time elements in relationship to each work task. This project schedule must consider all elements and their relationships,as described in the Project Background and Scope of Services. 5. Estimate of Hours An estimate of hours to complete the tasks outlined in the Scope of Services presented in Section D is required. The estimate is to be presented in a format that details the effort assigned to employees based on their classification. 6. Fixed Fee The cost proposal for the work described in the proposal shall be provided as a fixed amount.The proposal shall provide a breakdown by task, staff hours,and hourly and material cost to produce a cost matrix for both Part A,Part B,and Part C separately.The purpose of the matrix is to produce an estimated project cost. The matrix will be used to review billings during the study as well as to compare the level of effort estimated for each task. Consultant will propose a total fixed amount,not to exceed figure that will be the maximum amount billed to the town.It need not match the matrix's estimated cost but will be a binding maximum,which includes reimbursables. S. Additional Information The submission of additional pertinent information beyond the requirements of this RFP is acceptable.This would include the identification of any work not covered in the Scope of Services presented in Section D, together with an estimate of hours for the additional work that you believe is important or necessary to meet the project's objectives. T. Conflict of Interest The Consultant shall prepare and submit a statement that no conflict of interest issues exist at the submission of this proposal. In addition, non-conflict of interest statements must also be provided for any sub consultant. 8 gE,'ir][('1,3 IItE,ir IC�o, 1 a MEETING OF THE ITHACA TOWN BOARD -II-B IM::,::�t 1r][g 07-09-2018 Monday, July 9, 2018 TB Resolution No. 2018-xxxa: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 851 - 938 General Fund Townwide 31,041.77 General Fund Part-Town 10,624.99 Highway Fund Town Wide DA 590.39 Highway Fund Part Town DB 10,554.33 Water Fund 39,541.94 Sewer Fund 321,463.66 Gateway Trail—H8 Trumansburg Water Tank Repl—H9 Park Lane Water Main Improv—Hl 1 8,360.87 Sapsucker Woods Water Main—H12 Christopher Circle Water Main—H13 Ellis Hollow Water Tank—H10 Risk Retention Fund 462.75 Fire Protection Fund 510,000.00 Forest Home Lighting District 170.62 Glenside Lighting District 68.19 Renwick Heights Lighting District 77.42 Eastwood Commons Lighting District 173.83 Clover Lane Lighting District 20.10 Winner's Circle Lighting District 67.96 Burleigh Drive Lighting District 68.29 West Haven Road Lighting District 205.78 Coddington Road Lighting District 122.73 Trust and Agency 1,439.00 Debt Service 317.00 TOTAL 935,371.62 Moved: Seconded: Vote: gE,'ir][('1,3 IItE,urn No, 12b _II-I IME,E,t 1r][g 07-09-2018 MEETING OF THE ITHACA TOWN BOARD Monday, TB Resolution 2018-xxxb: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 285-334 Check Numbers: 17799-17802, 17804-17849 Capital Impr/Repl Project $ 29,265.63 Operating Fund $ 88,825.77 TOTAL $118,091.40 Less Prepaid $-____]I,,' 3-7-6 ' TOTAL $116,357.64 AgE,'1r][('1,3 IItE,irn C�o, 12c. _II-I IME,E,t1r][g 07-09-2018 MEETING OF THE ITHACA TOWN BOARD Monday, July 9, 2018 TB Resolution No. 2018-xxx: Ratify Provisional Appointment of Principal Account Clerk Typist-SCLIWC. Whereas, there is a vacancy in the full time position of Principal Account Clerk Typist in the Administration Department at Southern Cayuga Lake Intermunicipal Water Commission; and Whereas, the interviewing group has determined that Jessica Sherwood possesses the necessary knowledge and skills to satisfactorily perform the duties of an Principal Account Clerk Typist; and Whereas, Jessica Sherwood was provisionally appointed by SCLIWC at the July 5, 2018 meeting based on a full time schedule, effective July 9, 2018; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC's appointment of Jessica Sherwood as a full time Principal Account Clerk Typist in the Administration Department; and be it further Resolved, this is a 40 hours a week position, at the hourly wage of$22.36 from account number SW83 10.10 1, with full time benefits. Moved: Seconded: Vote: