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HomeMy WebLinkAboutTB Packet 2018-07-23 Meeting of the Ithaca Town Board Monday, July 23, 2018 at 4:30 p.m. Agenda 1. Discuss Capital Improvement Plan 2. Begin Stormwater Conveyance Discussion 3. Discuss and consider Town endorsement of the Black Diamond Tail Spur located near Cayuga Medical Center 4. Discuss and consider authorization for the Supervisor to sign the Park Grant 418-326 on behalf of the IO 5. Committee Reports Budget Charitable Contributions Planning Public Works Personnel and Organization Other or Intermunicipal 6. Report of Town Officials 7. Consent Agenda a. Approval of Minutes b. Town of Ithaca Abstract 8. 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I e I q Q ej 1 s uo p I e I aq A I I euuou I 11 x4 tip woo uleipjapun jo asOM zdaoxa WInpu03 mInpuaO jo nowmeLd ro - suleip wials ajaw jo oma jo julad uopounf Pea ze pue luallaoilp leluozIJ04 ul QUeLJO LJOEM lie % ! p 1KJ wicjs e BuOLe s5ue4a apejB Wea 3e pe3eld aq 11eqs (SO104uew j ' majul doap ' sulseq pleo) sainamni3s aBeLJjEJ(j vedE! jaQJ 0(]E 10 wnmlxew e pooeds aq pinoqs SIOLul Ile jejul = 14 ap ueqz joyo -jujud ON Aempeoi 241 10 1021 QE UILIJIM p aq lleqs walsAs u ! eJP wJ01s e u WIN M11 aqj wain3onjIS aBeLlIM13 ID :IU;PUaO:)E!ld -q leii :),ads aipbai Aew pue saynas [eloads aipbei 11y speaq imeaA japun mOjj 01 pau6pap slInpoo 'UNIQUO0 SWI aAJasaid o2 jn i.io TOWN OF ITHACA PRELIMINARY 2019 CAPITAL BUDGET As part of the Fiscal Year 2019 budget process, Town staff has prepared this report on the 2019 Capital Budget for use by the Town Board. The Capital Budget includes both capital projects to be constructed and capital equipment items to be replaced/purchased that together represent a significant portion of the Town's annual expenditures. This report is being presented to the Town Board to facilitate discussion related to (1) the Town's Capital Improvement Program for projects to be constructed during Fiscal Years 2019 - 2023; and (2) the replacement of capital equipment as identified in the Capital Equipment Replacement Summary for this same period. This report is presented in four sections: 1. Five-Year Capital Improvement Program - A schedule of capital projects currently proposed to be constructed during Fiscal Years 2019 - 2023. This schedule includes the estimated cost of each project, and the total estimated amount to be financed by issuing new long-term debt for each year. 2. Fiscal Year 2019 Capital Project Descriptions - A listing of those capital projects currently scheduled for construction in Fiscal Year 2019 with a description of each project. 3. Five-Year Capital Equipment Replacement Summary - A schedule of capital equipment (vehicles and other equipment) currently proposed to be replaced/purchased during Fiscal Years 2019-2023. This schedule includes the estimated cost of each item (Pages 6 and 7), and the breakdown of the estimated cost between the various funds for each year(Page 8). 4. Fiscal Year 2019 Capital Equipment Replacement Summary - A schedule of capital equipment identifled for replacement in Fiscal Year 2019 is shown on Page 5. FIVE-YEAR CAPITAL_IMPROVEMENT PROGRAM The Town's current Five-Year Capital Improvement Program (CIF) identifies various capital projects to be constructed in Fiscal Years 2019 - 2023. The total construction cost of all projects is currently estimated at $21,840,000. A breakdown of this total by year, infrastructure category and funding source is shown on the following table: INFRASTRUCTURE 2019 2020 1 2021 2022 2023 TOTAL WATER INFRASTRUCTURE $ 2,200„D00 $ 2,20000 $ 1,650,000 $ 2,150,000 $ 1,550,000 $ 9,750,000 SEWER INFRASTRJCTURE 650,000 650,000 650,000 650,000 650,000 3,250,000 STORMWATER DRAINAGE 250„000 250„000 250,000 250,000 250,000 1,250,000 ROAD IMPROVEMENTS 800,000 1,050,000 750,000 1,750,000 950,000 5,300,000 TOWN FACILITIES 600,000 500„000 400,000 - 1,500,000 PARKS&TRAILS 240,000 150,000 200,000 100,000 100,000 790,000 TOTAL ANNUAL COST $ 4,740,000 $ 4,800,000 $ 3,500,000 1$ 5,300,000 $ 3,500,000 $21,840,000 FUNDING SOURCE: -Current Year Revenue $ 1,880„000 $ 2„100„000 $ 1,850,000 $ 2,750,000 $ 1,950,000 $ 10,530,000 -Grants&Donations 60,000 - - 60,000 -New Lona-Term Debt 2,600,000 2,700„000 1,650,000 2,550,000 1,550,000 11,250,000 TOTAL FUNDING $ 4,740,000 1 $ 4,800,000 $ 3,500,000 $ 5,300,000 $ 3,500,000 $21,840,000 Of the $21,840,000 total estimated project costs, $10,530,000 would be financed with current year revenues, $60,000 with grants and donations, and the remaining $11,250,000 by the issuance of new long-term debt. Please refer to pages 3 and 4 for a more detailed breakdown of the CIP. 1 FISCAL YEAR 2019 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND: • Expansion of the Office Area at Public Works Facility -This project will enlarge the office area at the Public Works Facility by approx. 1,000 SF to provide the necessary space to accommodate additional personnel added the past couple years. This work will be contracted out. The estimated cost of this work is$600,000, which will be funded from new long-term debt. • South Hill Trail Culvert Replacement -This is an ongoing program for replacement of the culverts under the South Hill Trail. The alignment of the South Hill Trail follows an abandoned railroad right-of-way, and many of these culverts were originally installed with the construction of the railroad. This work will be done by Town staff. $50,000 will be allocated for purchase of materials, which will be funded from current year revenues. • Honness Trail Overlay - This is a surface overlay project to address deteriorating pavement conditions and make various drainage improvements. $100,000 will be allocated for this project, which will also be funded from current year revenues. • East Kinp Road Park & Trail - The estimated $90,000 cost of this new park will be partially off- set by a $60,000 donation from a Town resident. T.G.Miller is working on the construction plans and final cost estimate. It has not yet been decided if the construction will be bid out or will be done by Town forces. If it is done by Public Works, the construction may be phased over several years. Planning staff will also be looking into the possibility of applying for another playground equipment grant with NYS for this new park. The Town's estimated $30,000 share of the cost for this project will also be funded from current year revenues. HIGHWAY FUND' • Lower Bundy Road Improvements - This is a road surface overlay (mill & fill) project to address deteriorating pavement conditions. The work will include decreasing the slope of Bundy Road as it approaches Trumansburg Road, re-align the intersection at Trumansburg Road to a right angle, and various drainage improvements. The estimated cost of this work is $500,000, which will be funded from current year revenues. • Poole Road Improvements - This is also a road surface overlay project (mill & fill) to address deteriorating pavement conditions, including various drainage improvements. The estimated cost of this work is$300,000,which will be funded from current year revenues. WATER FUND: • Muriel Street Water Main Replacement - The existing water main was installed in 1959. This project will replace approx. 3,000 LF of existing 8"with new 8" water main from Hanshaw Road to Rose Hill Road. The estimated cost of this project is $625,000, which will be funded by issuing new long-term debt. • Winthrop Drive Water Main Replacement - The existing water main was installed in 1961. This project will replace approx. 3,600 LF of existing 6" with new 8" water main from Warren Road to the Town border with the Village of Cayuga Heights. The estimated cost of this project is $700,000, which will be funded by issuing new long-term debt. • Salem Drive - Winston Drive - Winston Court Water Main Replacements - The existing water mains were installed in 1959. This project will replace approx. 4,600 LF of existing 6" & 8" water main with new 8" water main throughout the project area. 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N r ,� �tl m r , 02 w e E L C V �- m a E m U) E m mem CC CD L m o ca C?E CLAc LL a E a g 2 a m U 2 o m ¢ o a o f o z Im z o J � LL F� _ r m ru Vj LL c L r m g m c Zz m co ul Q �h n Ym � CO ai m mmd 0 0 o c o o d d o s ,gLn u4i ie u4i inoto N$ = ti upoo u� 4; co m to N c0 ca V3 fl3 i I Ve f9 w to w 1; fRCQ , 69 ff3 fA 64 !A I n E toM CC CD Z } m E Lm o m ) m m d m m 2 ''c m — E a m a r c o ¢ 3 J em E rn' a ❑ ¢ o� d o Z LL 0 m I�- � a ca 3 CL Z z �' m mg on m o mo — ' w, 'aw m a U) ❑ UILU t U) mm cr ui 'o d w 0 a gLU a u w m • a a 3a z w ¢ a a IE a v O V �+ �� J ¢ C a °E 3 ¢Ir a 3 be z° a ° o o a rLb SEWER FUND: • Sewer and Manhole Rehabilitation - This is an on-going maintenance project to eliminate water infiltration and reduce blockages in sewer mains and manholes. Selected sewer mains will first be thoroughly cleaned, and then slip-lined with cured in-place plastic pipe. This project is estimated to cost$300,000 and will be funded from current year revenues. FIVE-YEAR CAPITAL EQuiPMENT REPLACEMENT SUMMARY The Town's current Five-Year Capital Equipment Summary identifies various vehicles and capital equipment to be replaced during Fiscal Years 2019 - 2023. The total five-year replacement cost is currently estimated at$3,761,500; an average of over$750,000 each year. Please see pages B, 7 and 8 for schedules showing the estimated cost of each item, and the breakdown of the estimated cost between the various funds for each year. FISCAL YEAR 2019 CAPITAL EQUIPMENT REPLACEMENT SUMMARY The following schedule identifies the capital equipment scheduled for replacement and new equipment to be purchased in Fiscal Year 2019 at a total estimated cost of $741,000; $508,000 to replace current equipment and $233,000 for new equipment. Funding of capital equipment replacements will come from current year revenues. CAPITAL EQUIPMENT FLEET MODEL USEFULL ORIGINAL REPLACEMENT No. YEAR LIFE COST COST 2019 REPLACEMENTS: Jeep Liberty 04(Codes) 26 2006 7 $ 14,711 $ 33,000 International Medium-Duty Dump Truck 8 2006 15 59,445 100,000 Ford F750 Dump Truck w'plow 20 2010 10 87,222 100,000 Ford F250 Super-Cab Pickup w/plow 68 2012 6 37,338 50,000 Ford F250 Super-Cab Pickup w/plow 69 2013 6 36,640 50,000 Bobcat"Tooloat"Utility Tractor 43 2015 3 69,470 80,000 Ventrac Utility Tractor 51 2014 3 48,117 55,000 Grasshopper Mower w/mowing deck 52 2015 3 15,089 18,000 Quality Steel Tit-Bed Trailer T-3 2017 3 5,317 7,000 Sure-Trac Trailer-15-Ton T-1 1 2009 10 9,506 15,000 2019 NEW EQUIPMENT: Maintenance Vehicle-Pickup Truck $ 38,000 F450 Crew-Cab Dump Truck 75,000 Mini-Excavator w/Attachments 120,000 Total-2019 VehkAe&Equipment Expenditures $ .741,000 FUTURE PARKS DEVELOPMENT PROJECTS The following listed park development projects are future-year projects that will be built as public demand appears and/or funding becomes available. These projects were shown on the CIP in previous years, but due to the uncertainty of when these projects would be built, their inclusion on the CIP often resulted in some confusion. To eliminate this confusion, the Budget Committee directed that these projects be removed from the CIP until such time as funding has been secured for a project. • West Hill Community Park • Saponi Meadows • Poyer Trail to Woolf Park • Tennis Court(s) • West Hill Trails 5 --., LU ® 000 O 0 OO 0 CD 0 0. O C3 O 0 000 CD 0 0000000 Q NO -00 OD u1i O S ! 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W N W = R: ("D - Jmw OF TOWN OF ITHACA CAPITAL EQUIPMENT SUMMARY ® FUNDING 2019 CAPITAL BUDGET CAPITALEOUI TOTAL LENORNEERING TOWN PARKS STORM TER I Coon& -WATER SEWER A1440 A7110 PMENT I L PLARNING Cm ABU" I F8340 68120 FI AL Y 2019: VEHICLES/VANS 270 $ 33,000 $ $ $ 33,000 $ $ $ HEAVY-DUTY TRUCK 271 - MEDIUM-DUTY TRUCK 272 200,000 40,ODO 10.000 100.0130 30,0DO 20,000 LIGHT-DUTY TRUCK 273 2113,04)(11 42,600 10,650 1061500 31,950 21.300 LOADERS&BACKHOES 274 - - EXCAVATING EQUIP. 275 120,000 24,000 6.00 60,000 181wo 12,000 TRACTORS 8 MOWERS 276 153,0G0 30,600 7,650 76,500 22.950 15,300 LEAF&BRUSH EQUIP. 277 - - SPECIALTY EQUIPMENT 278 - - - MISCELLANEOUS EQUIP. 279 22,000 4,400 1,100 11,000 3,300 2,200 Sub-Total-Fiscal Year 2019 S 741® $ 141,_6W �$ �,4�0O $ �DDD $ $ 110620D $ '70.8W E1s-A29L YEAMM VEHICLES/VANS 270 3 34,0GO S $ $ 34.000 $ $ HEAVY-DUTY TRUCK 271 MEDIUM-DUTY TRUCK 272 - LIGHT-DUTY TRUCK 273 82,000 16,400 4,100 41,0DO 12,300 8,200 LOADERS&BACKHOES 274 290,000 58,000 14,500 145.00 43.5W 29,000 EXCAVATING EQUIP. 275 22D,000 44,0DO 11,000 110,000 33,0W 22,000 TRACTORS&MOWERS 276 10,000 2,0W Soo 5,000 I'sm 1,000 LEAF&BRUSH EQUIP. 277 - SP CIALTY SPECIALTY E13UIPMENT 278 - - - - MISCELLANEOUS EQUIP. 279 9,GDO 11800 450 4,500 1,350 9DO I Sub-Total-Fiscal Year 2020 rs-"S, $ $ 122.200 f XWO-E$ 54-,0001$ M5,5W F$-91-,6-5-0-T$_61,1OU FI A4 Y 2921; VEHICLES I VANS 270 S 35,000 $ $ 7,00D $ 1,760 $ S 17,500 S 5,260 $ 3,500 HEAVY-DUTY TRUCK 271 455,OOD 91,000 22,750 227,500 68,250 45,500 MEDIUM-DUTY TRUCK 2721 - LIGHT-DUTY TRUCK 273 - - - LOADERS& LOADERS&BACKHOES 274 150,000 30,000 7,5()o 75,000 22,500 15,000 EXCAVATING EQUIP. 275 - - TRACTORS&MOWERS 276 10,500 2.100 525 5,250 1,575 1,050 LEAF&BRUSH EQUIP. 277 52,000 10,00 2,600 26,000 7,800 5,200 SPECIALTY EQUIPMENT 278 - MISCELLANEOUS EQUIP. 279 75,000 15,000 3,750, 37,500, 11,2507,600 Sub-Total-Final Year 2021 , $ 5, $ ,875 116. 5 $ 77.750 0598L YKM 2922; VEHICLES/VANS 270 $ 35,000 $ $ 35,00D $ $ $ - HEAVY-DUTY TRUCK 271 MEDIUM-DUTY TRUCK 272 LIGHT-DUTY TRUCK 273 10%cm 20,000 S'Dw 50,000 Isom 10,000 LOADERS&BACKHOES 274 Z75,WD 55,000 13,750 137,500 41,250 27,500 EXCAVATING EQUIP. 275 - - - TRACTORS&MOWERS 276 104,000 20,800 5,2130 52.00 15.600 10,400 LEAF&BRUSH EQUIP. 277 90,000 18,000 4,500 45,0DO 13,5DO 9,000 SPECIALTY EQUIPMENT 278 135,000 27,000 6.750 67,SDO 20,250 13,-%0 MISCELLANEOUS EQUIP. 279 6,000 1,000, 250. 2,500, 750. Soo Sub-Total-Fiscal Year 2022 $ 744.000 -1$ 141,8001$ 35.4mi$---35.WO J$ 354,5W 111 108,350 70,466- BIGALYZAR2M VEHICLES I VANS 270 $ 37,ODO S $ - $ - $ 37,000 S HEAVY-DUTY TRUCK 271 290,0DO 58,000 14,500 - 145,00D 43,500 29.ODO MEDIUM-DUTY TRUCK 272 160,GDO 32,000 81000 80,000 24,DOO 116,000 LIGHT-DUTY TRUCK 273 145,000 29,0OD 7,250 72,500 21,750 14,500 LOADERS&BACKHOES 274 - - EXCAVATING EQUIP. 275 - - - TRACTORS&MOWERS 276 121.500 24,300 6,075 60,750 18,225 12,150 LEAF&BRUSH EQUIP. 277 93,500 118J00 4.675 46,750 14,025 9.350 SPECIALTY EQUIPMENT 278 - - - MISCELLANEOUS EQUIP. 279. 7,000. 1,400 350 3,500 1,050 700. Sub�-Totml-Fiscal Year 2M iGUAM $ $ 16%ffl� $ 40,850 $ 37,000 $ 122,550 81,700 -543, 362501 TOTAL-CAPITAL EOUIPMENT $3,761,500 -15 724.51141 $-III1.12S 13%ma.2-mm) 375 2, a MEETING OF THE ITHACA TOWN BOARD Monday, July 23, 2018 TB Resolution 2018 - : Authorization for the Town Supervisor to sign Grant#18-326— Park Foundation for the Cayu2a Lake Watershed Intermunicipal Organization (IO) Whereas the IO has been awarded a grant by the Park Foundation in support of its educational efforts in the amount of$3,500, now therefore be it Resolved that the Town Supervisor is authorized to sign said grant contract on behalf of the IO. Moved: Seconded: Vote: ,PARK TOWN oE July 9, 2018 Mr. William Goodman Ithaca,town Supervisor 'Town of Ithaca 2151'x, Tioga St. Ithaca, NY 14850 Grant#: 18-326 Dear Mr. Goodman: I am pleased to inform you that the'.Trustees of the Park Foundation (the "Foundation"), in fuurtherance of the Foundation's mission, have approved a grant of$3,500 to the'Town of Ithaca, on behalf of the Cayuga Labe Watershed Intermunicipal Organization, for an educational boat trip on. Cayuga Lake for municipal officials. This action has been taken in response to, and in reliance on, You]-proposal received by the Foundation on May 18, 2018, and this grant is made on the terms described below. As required by section 501(c)(3) of the Internal Revenue Code„ your organization must use all grant funds provided to it by the Foundation solely for educational, scientific, or charitable purposes. True objectives of this grant, as indicated above and described in the background material you have provided,may be modified only with.the Foundation's advance approval. No grant funds may be used by your organization for purposes ofinfluencing elections or conducting voter registration drives, and no grant funds have been earmarked for either ofthose purposes. Your organization cannot expend any part of the grant in any way that violates federal or state law or subjects your organization or the Foundation to any penalty or loss of tax-exempt status under the federal tax lav or other laws governing the use of charitable funds. If this is a project grant, no portion of the Foundation's grant funds may be used for the purpose of influencing legislation. If this is a general support or operating support grant, the IRS limitations on expenditures for the purpose of influencing legislation apply. Grant payment cannot be made until the countersigned copy of this letter is received. Grantees who submitted their proposal electronically will find their report form in their grantee portal. Those who submitted their proposal by hard copy should use the report form on the Foundation's website www.parkfoui-idation.org. Failure to provide overdue reports from prior grants may delay payment on current grant or consideration of future grants. Please review the enclosed schedule and contact information and confirm that it is correct. 'The Parr Foundation is committed to reducing its environmental impact and conserving resources as part of our organizational sustainability initiative. When there are press releases, photographs, and published material about this grant and the work it has supported, we would appreciate receiving,electronic copies or links sent via email. Correspondence should be sent to .<- my B. Panek, Senior Program Officer, and should reference the grant number 18-326. Please use your discretion regarding hard copies. Farb Foundation Inc. 140 Seneca Wad", Suite 100 Ithaca, .New York 14850 7/: 60 712 72-9124 Fay: 6071272-6057 waw 100%post-consumer fiber wgero.parkfoundatron.org wwurrrEoawrrx awl Totally chlorine free S47 M 6A1K 2. It is our understanding that the Tova-i of Ithaca is a governmental agency established under the laws of a particular state or local governmental body for the conduct of public affilirs and therefore is not subject to federal income tax. If there is any change in this status or classification as a governmental agency after the date of this agreement,you agree to let us know promptly. In the event of any loss of status of change in classification, no further expenditures of grant funds provided by the Foundation may be made and any unspent grant funds must be returned promptly to the Foundation. The understandings set forth in this letter are based on the information your organization has provided to us. Those understandings are essential terms of this agreement. If this letter correctly sets forth the terms on which your organization accepts this grant and there has been no change in the IRS status and classification of the Town of Ithaca as indicated above, you may return the countersigned to the Foundation by surface mail, fax or email. Please fax to 607-272-6057 or email to TYC(y) ,,Parkfoundation.org. Sincerely, Anly B. Paned.. Acting Interim Director ABP.' /tyc Enclosure The Town of Ithaca hereby accepts the grant described above on tile terms set forth in this letter and agrees to abide by all of its,representations and agreements stated above. Printed Name: Signature, Title: Date: 3. Payment/Reporting Schedule Organization: Town of Ithaca Grant#: 18-326 Payment Amount Estimated Payment Date Grant Reports Due $3,500 7/13/2018 7/31/2019-Final Report Grantee Contact Person(s): Mr. William Goodman, Ithaca Town Supervisor Ms. Tee-Ann Hunter, Town of Ithaca Councilmember *Please advise the Foundation of any changes to the contact person(s)related to this grant. Please Note: Grantee should completely expend funds before submitting final report narrative/accounting. If an extension is required, please contact the indicated program staff person for approval prior to report due date. Failure to provide scheduled reports from prior grants on time may delay issuance of payment on current grant(s). STATE OF p, of State Taxation and Finance Charitable Contributions to Local Governments and School Districts Guidance May 169 2018 Executive Summary The FY 2019 State Budget authorizes local governments and school districts to establish charitable gift reserve funds and to offer real property tax credits to incentivize contributions to these new local charitable funds. Under the law, which took effect on April 12, 2018, such funds may receive unrestricted charitable contributions for the purposes of addressing education and other charitable purposes. This is an optional program available to counties, cities, towns, villages, and school districts. Key aspects of this program are listed below. • Local governments and school districts may establish a fund to accept voluntary unrestricted charitable contributions. • Donations received in these funds are to be used for charitable purposes. For school districts, these must be used by the district for public educational purposes. • Local governments and school districts are also authorized, by local law for local governments and by resolution for school districts, to establish a property tax credit for those who donate to these charitable funds. • The maximum value of the property tax credit is 95 percent of the value of the contribution. A local government or school district may choose to further limit the amount or percentage of such credit to be allowed in any given fiscal year. • To be eligible for the property tax credit, the donation must be received in the 12- month period prior to the last day prescribed by law that taxes may be paid without interest or penalties. • The Department of Taxation and Finance has developed forms to be used by local governments and school districts to acknowledge receipt of the donation as well as for the property tax payer to claim the credit. It is important to note that this program is different from a similar program enacted with the FY 2019 State Budget allowing charitable donations to the State. These donations to the State and any related state income tax credit associated with them are separate and distinct from the optional local government/school district charitable contribution fund and property tax credit program outlined in this guidance. Further information on the State program will be forthcoming. This guidance is designed to outline key aspects of the statute. It does not represent legal or tax advice. It is recommended that taxpayers consult a qualified tax advisor regarding their personal situation. Establishment, Administration, and Uses of Charitable Funds This section of the guidance outlines: • how school districts and local governments can establish charitable funds; • how school districts and local governments are to administer these funds, including acknowledging receipt of donations; and • how the contributions received in these funds can be used. Establishment of Charitable Fund —School Districts School districts outside of New York City are authorized to establish, by resolution of their school board, a charitable fund to receive unrestricted charitable monetary donations for use by the district for public educational purposes. This authority is granted in subdivision 44 of section 1604 and subdivision 12-b of section 1709 of the Education Law. These donations must be "unrestricted"— meaning that the donor may not place any special restriction upon the use of donated funds. School districts may only use these funds for the general purposes enumerated in the statute— "public educational purposes." This fund is a public governmental fund, and the monies in this fund are to be deposited and secured like other school district funds, pursuant to section 10 of the General Municipal Law. These funds may be invested like other funds established by the school district, pursuant to section 11 of the General Municipal Law, with any interest or gains from the investments accruing to the charitable fund. The school district is to maintain an accounting of all deposits, interest or capital gain, transfers and expenditures. The New York City School District is also authorized, pursuant to subdivision 54 of section 2590-h of the Education Law, to establish a charitable fund to receive unrestricted charitable monetary donations for use by the district for public educational purposes. Although the framework on how the fund will operate is generally consistent with other school districts (e.g., depositing and investing consistent with General Municipal Law), given the different governance structure in New York City, the Chancellor will determine whether to establish the fund. Charitable Fund Uses — School Districts School districts are to use donations received by the fund for"public educational purposes." At the school board's (or Chancellor's for the New York City School District) discretion, funds shall be transferred from the charitable fund to the general fund for spending consistent with the charitable purposes of the fund. The amount of taxes to be 2 levied by the school district for any school year shall be determined without regard to the transfer. The creation of these charitable contribution funds and the use of resources from these funds will not impact the calculation of the property tax cap. Establishment of Charitable Fund — Counties, Cities, Towns, and Villages The governing boards of counties, cities (including New York City), towns, and villages are authorized to establish a charitable gifts reserve fund to receive unrestricted charitable monetary contributions. This authority is granted in section 6-t (counties and New York City) and section 6-u (all other cities, towns, and villages) in the General Municipal Law. These donations must be "unrestricted" — meaning that the donor may not place any special restriction upon the use of donated funds. Local governments are to use these resources on charitable purposes that they deem appropriate. This fund is a public governmental fund, and the monies in this fund are to be deposited and secured like other local government funds, pursuant to section 10 of the General Municipal Law. These funds may be invested like other funds established by the local government, pursuant to section 11 of the General Municipal Law, with any interest or gains from the investments accruing to the charitable fund. The governing board shall establish a procedure for contributions to the charitable gifts reserve fund, which shall include the provision of a written acknowledgement of the gift to the contributor. The Department of Taxation and Finance has developed this _written__ acknowlgdggn2gOLfM, as discussed below. Charitable Fund Uses — Counties, Cities, Towns, and Villages Counties, cities, towns, and villages are to use donations received by the fund for "charitable purposes." The governing board of all counties, cities, towns, and villages has the flexibility to transfer funds from the charitable gifts reserve fund to the general fund or other fund of the local government whenever appropriate so that funds may be used for charitable purposes. For counties and New York City, in addition to any other transfers from the charitable gifts reserve fund made throughout the year, the governing board shall transfer these funds to the general fund or other fund of the local government within 60 days of the close of a fiscal year. The creation of these charitable contribution funds and the use of resources from these funds will not impact the calculation of the property tax cap. 3 Acknowledgement of Donation to the Charitable Fund When a local government/school district receives a donation to the charitable contribution fund, the administrator of the fund or the fund's designated agent shall provide an acknowledgement in duplicate of the donation using the acknowlegggment form prescribed by the Department of Taxation and Finance. This foram specifies: • the amount of the contribution, • the name and address of the donor, • the day the contribution was received, • a statement that no goods or services were provided in exchange for the donation, and • the signature of the local government/school district administrator of the fund. If a taxpayer wishes to receive a real property tax credit for their contribution, they must present this completed acknowledgement form and a credit i to the local governmentlschool district property tax collecting officer, as outlined below. The local government/school district shall ensure that the donor does not receive any goods or services in exchange for the donation. 4 Establishment and Administration of Real Property Tax Credit for Donations to Charitable Funds This section of the guidance outlines: • how school districts and local governments can authorize a real property tax credit for contributions to their charitable funds, including how they can alter the value of the credit; and • how taxpayers can claim the credit, including the timing of donations and applying for a refund of the credit once taxes have been paid. Authorizing Real Property Tax Credits for Contributions to Charitable Funds If a local government or a school district has established a charitable contribution fund„ it is authorized to establish a real property tax credit for contributions to the fund. To authorize the real property tax credit, a local government must adopt a local law and a school district must adopt a resolution. This authority is granted in section 980-a of the Real Property Tax Law. The amount of the credit cannot exceed 95 percent of the contribution to the charitable contribution fund. A local government/school district may further limit the value of the credit, by amount or by percentage of contribution, through local law (local govemments) or resolution (school districts). After adoption, this lower limit may be adjusted or repealed, but the changes can only apply prospectively— to fiscal years after the current fiscal year. To the extent that contributions to the fund exceed the value of the credits provided, it would be fiscally prudent to not expend these excess resources until a sufficient time has passed to ensure that all credits are fully claimed and refunded, as discussed below. To ensure that the credit can be properly administered, the local government/school district must provide a copy of any such local law/resolution to the collecting officer who collects the taxes of the local government/school district. Eligibility for Tax Credit—Timing and Ownership Donations received in the 12-month period prior to the last day prescribed by law that taxes may be paid without interest or penalties are eligible for a tax credit in that year. For example, if local government property taxes are due on January 31, 2019 for the 2019 property tax bill, then donations made from February 1, 2018 through January 31, 2019 would be eligible for a tax credit on the 2019 local government property tax bill. If school district property taxes are due on September 30, 2019, then donations made 5 from October 1, 2018 through September 30, 2019 would be eligible for a tax credit on the 2019 school district property tax bill. • If taxes are payable in installments, the 12-month period ends on the last day prescribed by law on which the first installment of such taxes may be paid without interest or penalties. • For the "Big 5" school districts (i.e., New York City, Buffalo, Rochester, Syracuse, and Yonkers), the 12-month period ends on the last day prescribed by law on which city taxes may be paid without interest or penalties, or if applicable, on the last day prescribed by law on which the first installment of such taxes may be paid without interest or penalties. • This 12-month period is to be determined regardless of the possibility that the last day on which taxes may be paid without interest or penalties may be extended due to a delay in the first publication of the collecting officer's notice or due to an executive order issued in connection with a state disaster emergency. In order to be eligible for a tax credit for a given property, the donations must come from an owner of the property. Claiming the Credit Along with the donation acknowledgement form received from the local government/ school district when the donation was made, the property taxpayer is to submit a credit claim form to the collecting officer for the local government/school district on or before the last day on which taxes may be paid without interest or penalties. The credit claim form has been developed by the Department of Taxation and Finance and includes: • the name of the property owners, • the day and amount of contributions made to the charitable account during that year, and • the address of the property to which the credit claim relates. The collecting officer for the local government/school district will then give a credit to the taxpayer equal to 95 percent of the contribution, or such lower amount as may be prescribed by the local govemment/school district. This will reduce the tax liability on the parcel accordingly, but may not exceed the property taxes due to that local government/ school district. If property taxes are paid in installments, any excess will be applied to future installments owed for that year. Refund of Credit After Taxes Paid If a property owner fails to present the acknowledgement of donation form and the credit claim form to the collecting officer on or before the last day on which taxes may be paid without interest or penalties, the property owner may present these forms to the local government/school district chief fiscal officer/chief financial officer or their designee and receive a refund of property taxes in the amount of the credit. This refund is not eligible for any interest payments from the local government provided if the local government pays the refund within 45 days of the receipt of the donation form and credit claim form. This request for a refund may be submitted at any time during the three-year period beginning immediately after the last day on which taxes may be paid without interest or penalties. Issuance of Tax Bills Reflecting Credits In addition to the processes for claiming the credit and receiving a refund of taxes described above, a local government may adopt a local law or a school district may adopt a resolution allowing for the issuance of tax bills that reflect any credits that are claimed before the tax warrant is issued or before such other date as specified in the local law/resolution. However, when the taxes for the local government or school district are collected by a collecting officer employed by a different local government or school district, the governing body of the local government/school district that employs the collecting officer must also adopt a resolution agreeing to implement such tax bill reductions. Mortgage Escrow Adjustments The Department of Financial Services, in consultation with the Department of Taxation and Finance, will promulgate regulations related to the adjustment of mortgage escrow accounts to reflect these tax credits. State Income Tax Itemization The amount of the itemized deduction with respect to the taxes paid on a property that may be claimed by a taxpayer on state income taxes is to be reduced by the amount of the credit received. 7 Contact Information Local government or school district officials with questions can email LocalCharitableContributions@ny.gov. Disclaimer: This guidance is designed to outline key aspects of the statute. It does not represent legal or tax advice. It is recommended that taxpayers consult a qualified tax advisor regarding their personal situation. 8 Department of Taxation and Finance NEW Office of Real Property Tax Services --(I RP-980-a-MCC f- YORK STATE Acknowledgement of Charitable Contribution Onbehalf of... ................................ (enter name of Charitable Gifts Reserve Fund or Charitable Fund), I hereby acknowledge receipt of a charitable contribution to the fund in the amount of$.......................---................................................................-,,- (enter amount) on ......................................................................................................................................................... (enter date) from: .............. ........................................... (enter donor's name), who resides at................................ ................... (enter donor's residence address). ......................................... ...................................................................................................................................................................................................................................................................................................................................­.......................................................................................................................................................................................................................................................................................................................... Signature of fund administrator or agent Print name ... ................................................................I..............................................................................................................-...... ...............................................................................................................................I................................................-1...... ...............................................................-..'....................................................................... .........................................................................-.11-11"I"I"I"I",................................. Ti 0 .................................................................................................................................................................................................................................. ..................................................................................................................................................................................................-............................................................................................................................................................................................................................................................ No goods or services were provided in exchange for this donation. Department of Taxation and Finance NEW Office of Real Property Tax Services -'1111 RP-980-a-CCF r- YORK (5118) STATE ® for Property Tax Credit N::,- For a Charitable Contribution Name(s)of owner(s) — Property address(shwat address)ss) Mailing address rif d' rent fmrn pmpe*address) Unit Municipality State ZIP code Municipality State ZIP code Section-block-lot(avaflable on property tax bill) I/we hereby request a credit against the municipal or school district property taxes due an this property, based upon the fact that I/we made a contribution to the Charitable Gifts Reserve Fund or Charitable Fund that was set up by that municipality or school district.Attached is the Acknowledgement Form (Form RP-980-a-ACC) that sets forth the amount and date of the contribution. Thank you. [S—I,n�L�—e­ . ....................... ......................................................................................................... ..............................................—-—-----—"""............................. ...... .......... .................................... ............­-'..'......................................... ................ ......................................... ....................................I.,.,.,.,.,.,...........................- .. .. [Signa, ......................................................................... . . ...................................................................... ........................................................................................... Dat ...................................................................................... ...................................................................... ..............................I.,.,.,.,.,.,.,.,................ ......................... -------.................... .. ....... ................................................. Reminder: Be sure to attach to this form the Acknowledgement Form that you received from the Fund (Form RP-980-a-ACC). For collecting officer's use:The amount of the allowable credit is $ (enter 95% of the amount of the contribution, or it a lesser limit was established by the municipality or school district, enter the amount of the allowable credit). nature.................. ........... ..................................................................................................................... . .............................................................................................................. Date ................... ................I'll,............. Charitable Contributions Frequently Asked Questions I The State of'... haps://www.ny.gov/local-government-charitable-contributions/charita... Charitable Contributions Frequently Asked Questions General Information When does the law take effect? The law took effect when signed by the Governor in April 2018. Local governments and school districts are currently authorized to establish charitable funds. Has the IRS indicated whether contributions to local charitable funds will be deductible for federal tax purposes? 4n May 23, 2018, the IRS issued a Notice announcing its plans to propose regulations that will address the federal tax treatment of certain contributions to state and local governments. No regulations or guidance have been issued to date. As always, taxpayers should be advised to consult a qualified tax advisor regarding their personal situation. Can local governments and school districts make changes to the Acknowledgment of Contribution and Credit Claim forms that the Department of Taxation and Finance has provided? No, but local governments and school districts are free to produce ancillary informational materials. of 61 7/12/2018, 11:33 AM Charitable Contributions Frequently Asked Questions I The State...of... htl.ps:Hwwm-ny.govflocal government,charitable-contribution,lkharita,.. If one unit of local government sets up a charitable fund, can contributions to those funds generate tax credits that can be applied against property taxes owed to other units of government? For example, if a town sets up a charitable fund, will contributions to that fund provide tax credits that can be applied against school, village, or county taxes? Each school district and unit of local government must decide for itself whether to establish a charitable fund and whether to offer a tax credit for contributions to that fund. Those tax credits are specific to that locality and cannot be applied to taxes levied by other jurisdictions. Can special districts such as fire districts set up a local charitable fund program under the statute? No. The statute authorizes the governing boards of counties, cities (including New York City), towns, villages, and school districts to establish a charitable gifts reserve fund to receive unrestricted charitable monetary contributions. Can a local government or school district create a new 501(c)(3) or designate an existing 501(c)(3) to receive contributions that qualify for tax credits? No. The governing boards of counties, cities (including New York City), towns, villages, and school districts are authorized to establish a charitable gifts reserve fund to receive unrestricted charitable monetary contributions. This authority is granted in section 6-t of the General Municipal Law (counties and New York City), section 6-u of the General Municipal Law (all other cities, towns, and villages), and subdivision 44 of section 1604, subdivision 12-b of section 1709, and subdivision 54 of section 2590-h of the Education Law (school districts). This is a fund of the government itself, and the monies in this fund are to be deposited and secured like other local government or school district funds, pursuant to section 10 of the General Municipal Law (see Guidance at page 3). Therefore, contributions received by this public governmental fund need to be received by the local government or school district itself, not a newly created or designated 501(c)(3). Fund Administration of 6 711212018, 11:02 AM Charitable Contributions Frequently Asked Questions I The State of... ht(ps://www.ny.gov/lucal-government-charitable-contributions/charita... Who will administer the local charitable funds and can administration be delegated? The governing board of the local government or school district must designate a local official, such as the Chief Fiscal Officer or Finance Director, to serve as the fund's administrator. The Administrator is authorized to appoint agents to act on the Administrator's behalf for purposes of administering the charitable fund. Can contributions be made in the form of real property? No. Contributions must be monetary. Can contributors direct that their contributions be used for specific purposes? No. Contributions must be unrestricted for use by school districts and local governments for public educational and charitable purposes, respectively. How should local governments and school districts account for the charitable gift reserve funds on their books? The Office of the State Comptroller will establish appropriate account codes. We are considering the creation of a single charitable fund to cover a number of local governments. Would this be permitted, and, if so, would this constitute as a shared services activity under the recently enacted County Wide Shared Services law that would qualify for state matching funds? Local governments and school districts are required to establish their own individual charitable funds; a single fund for multiple local governments or school districts is not permitted. However, to the extent that net savings can be demonstrated by sharing services related to the fund (e.g., two towns sharing a fiscal officer that manages both towns' finances, including the separate charitable funds), matching funds could be available, consistent with the other requirements of the County-Wide Shared Services Initiative. See the New York State Department State website for a full description of the County-Wide Shared Services Initiative. 1 of 6 7/12/2018, 11:33 AM Charitable Contributions Frequently Asked Questions I The state of... https://www.ny.gov/log:al-governmvn,G-chariiable-contributi(Yn.%/i:,harita.-, Tax Credit Administration How do taxpayers who make charitable contributions claim their property tax credits? A taxpayer who wishes to claim a credit for contributions to a local charitable fund should present a completed credit claim form to the tax collector for that locality, together with a copy of the acknowledgement form for that donation. Can a local government and school districts take measures to ensure that property tax credits are not fraudulently claimed? Yes. Local governments and school districts can take steps to ensure that credit claims are legitimate by, for example, providing for information sharing between fund administrators and tax collectors. The guidance states that donations must be received in the 12-month period prior to the last day prescribed by law that taxes may be paid without interest or penalties to be eligible for a tax credit in that year. What if taxes are paid in installments? Taxpayers who have made donations in the 12-month period prior to the last day prescribed for paying the first tax installment without interest or penalties can claim a tax credit based on that donation. The credit will be applied to the first installment and any excess credit will be applied to the subsequent installments until the credit is exhausted. Contributions made after the last day prescribed for paying the first tax installment without interest or penalties will not be able to claim a tax credit based on that donation until the following year. Will tax collectors be able to certify tax warrants when many of their receipts have come in the form of credit claims? For purposes of certifying the warrant, each credit should be treated as if the recipient of the credit had paid cash in the amount of the credit. The amount of taxes remaining to be collected for the corresponding county, city, town, village or school district should be reduced accordingly. To the extent the Real Property Tax Law normally requires property tax payments to be applied to satisfy the warrant in a specific order (e.g., first to town taxes and then any "residue" goes to Of 16 7/12/2018, 11:02 AM Charitable Contributions Frequently Asked Questions I The State of... htipsa/www.ny.gov/local-,government charitable-contributionskharita.... the county; see§ RPTL 904(2); see also Town Law §§ 35 and 37), the charitable credit statute would take precedence over that requirement. That is because it specifically states that "the owner or owners of real property shall be allowed a credit against the real property taxes of a participating municipal corporation that have been imposed upon such property" (RPTL § 980-a(1)(b). How can a taxpayer who pays property taxes through an escrow account with his or her banks claim the credit to reduce property tax liability? Taxpayers who make charitable contributions entitling them to real property tax credits but nonetheless pay their taxes in full (without taking into account the value of the credit) may present the acknowledgment form and the credit claim form to the local government/school district chief fiscal officer/chief financial officer or their designee to receive a refund of property taxes in the amount of the credit. This refund mechanism would be available to taxpayers who pay their taxes through an escrow account with a bank. The Department of Financial Services, in consultation with the Department of Taxation and Finance, will promulgate regulations related to mortgage escrow accounts. If a taxpayer makes a large donation in one year, can the tax credit associated with that donation be used to offset multiple years of property taxes? No. A donation must be received in the 12-month period prior to the last day prescribed by law that taxes may be paid without interest or penalties in order to be eligible for a tax credit in a given year. Do tax collecting officers have to accept these tax credits as payment? Yes. If a local government or school district has opted to provide a tax credit, the tax collecting officer that collects that local government's or school district's taxes must accept the credit as payment. Contact Local government or school district officials with questions can email LocalCharitableContributions@nygov. 5 of 61 7/12/2018, 11.33 A MEETING OF THE ITHACA TOWN BOARD Monday, July 23, 2018 TB Resolution 2018 —Adopt Consent Agenda Resolved that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board minutes b. Approval of Town of Ithaca Abstract Moved: Seconded: Vote: Ayes — TB Resolution 2018 - a: Approval of Minutes of June 25, 2018 and July 9, 2018 Whereas the draft Minutes of the June 25 and July 9, 2018 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved that the Town Board hereby approves the submitted minutes, with changes, as the final minutes of the meetings of June 25 and July 9, 2018 of the Town Board of the Town of Ithaca. MEETING OF THE ITHACA TOWN BOARD Monday,June 25, 2018 Minutes Board Members Present: Bill Goodman, Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe Absent: Pamela Bleiwas Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Rosa, Town Clerk; and Jim Weber, Highway Superintendent 1. Call to Order —Meeting was called to order at 4:34 p.m. 2. Discuss and consider award of contract—2018 Sanitary Sewer Manhole Rehabilitation Project Mr. Weber reported that this is a new company out of Massachusetts but the checks came back fine. TB Resolution 2018 -086: Authorization to Award the Contract for the 2018 Sanitary Sewer Rehabilitation Proiect Whereas: The adopted 2018 Ithaca Town Budget included $300,000 for Sanitary Sewer Rehabilitation, which includes Manholes; and Whereas:pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that approval, construction and implementation of the 2018 Sanitary Sewer Rehabilitation Project (the "Improvement" or"Project") are a Type 11 Action because the Action constitutes "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site," and thus approval, construction and implementation of the Improvement are not subject to review under SEQRA; and Whereas: On June 15, 2018, the Director of Public Works/Highway Superintendent (Director)received bids for the Project; and Whereas: The Director has reviewed the bids and qualifications of the bidders and has determined the lowest responsive bid in the amount of$174,450 was made by the lowest responsible bidder, National Water Main Cleaning Company, 25 Marshall Street, Canton MA 02021; now therefore be it Resolved: That the Town Board hereby authorizes the award of the contract for the Town of Ithaca 2018 Sanitary Sewer Manhole Rehabilitation Project to National Water Main Cleaning Company; and be it further TBS 2018-06-25 Pg. 1 Resolved: that the Town Supervisor is authorized to execute such contract subject to approval of the final contract documents by the Town Engineer and Attorney for the Town; and be it further Resolved: that the Director is authorized to approve change orders to such contract upon receipt of appropriate justification provided the maximum amount of such change orders shall not in the aggregate exceed $17,550.00 without prior authorization of this Board, and provided further that the total project cost, including contract, engineering, legal, inspection, and other expenses, does not exceed the maximum authorized cost of$192,000 for the project. Moved: Rod Howe Seconded: Eric Levine Vote: Ayes —Howe, Levine, Leary, Goodman, DePaolo and Hunter 3. Discuss and consider authorization for the Town Supervisor to sign a contract associated with the NYS DOS grant: Cayuga Lake Watershed Plan Intermunicipal Organization and Implementation Plan Ms. Hunter noted that this is a grant the IO got back in 2017 and the contract is finally here and ready to be signed. This focusses on looking at the IO structure and prioritizing and assisting with projects for the watershed municipalities. TB Resolution 2018 -087: Authorization for the Town Supervisor to sign the contract between NYS Department of State for the Cayu2a Lake Watershed Plan Intermunicipal Organization and Implementation Grant(Contract#010000945) Whereas the Cayuga Lake Watershed Intermunicipal Organization has applied for and received a grant"Cayuga Lake Watershed Intermunicipal Organization and Implementation" where the Town of Ithaca is acting as the Administrative Agency, now therefore be it Resolved that the Town Board authorizes the Tow Supervisor to sign any contracts and addendums associated with the grant, subject to the review of the Attorney for the Town. Moved: Tee-Ann Hunter Seconded: Rich DePaolo Vote: Ayes —Hunter, DePaolo, Goodman, Leary, Levine and Howe 4. Discuss and consider authorization for the Town Supervisor to sign an agreement with HOLT to begin a study of the Public Works Facility Mr. Weber noted that there may be an addendum after discussions with Mr. Goldsmith regarding the green/sustainability options tied to the NYSERDA grant monies we have identified will be used for this project. He also said that he did reach out to the company that did the original building and design but they are no longer in business and another company did not respond. HOLT will prepare different options between 5,000 and 10,000 square foot addition for the additional staff we have hired and intend to hire. TBS 2018-06-25 Pg. 2 TB Resolution 2018 - 088: Authorizing the Town Supervisor to sign a contract with Holt Architects P.C. for Space Study for the Administration Expansion of the Public Works Facility Whereas, the Town Board approved and allocated funds in the 2018 Budget for the Space Study for the Administration Expansion of the Public Works Facility, and Whereas, a cost proposal has been prepared and submitted for approval for the Space Study which will include a needs assessment and options, not to exceed $20,995.00 now therefore be it Resolved, that the Town Board hereby authorizes the Town Supervisor to sign the contract with Holt Architects P.C. for the Space Study of the Administration Expansion at the Public Works Facility, subject to the approval of the Attorney for the Town. Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes—Howe, DePaolo, Hunter, Leary, Goodman and Levine 5. Discuss and consider authorization to apply for two Community Forest grants: Mr. DePaolo asked what effect this really has on invasives given the limited scope and money allocated and Ms. Ritter responded that any kind of work on getting rid of invasives is good and we focus on the trails and it keeps the trails clearer. Of course, more would be great, but any kind of removal is good, especially the planting of trees which increase the shade and hinders the invasives since they don't care for shade. TB Resolution 2018 -089: Authorization to Apply for Funding through the New York State Department of Environmental Conservation's 2018 Urban and Community Forestry Grant Program to Remove Invasives and Plant Native Trees and Shrubs Along the South Hill Recreation Way Whereas, the New York State Department of Environmental Conservation (NYSDEC) has announced the availability of funding under the 2018 Urban and Community Forestry Grant Program, which includes a category for Tree Maintenance, and Whereas, the maximum assistance allowed toward the cost of the project is $50,000 for Community Grants, with Tree Maintenance grants requiring a 25%local match, and Whereas, the past three years the Town has been budgeting funds to eliminate invasive plants and plant native trees and shrubs in Town parks and trails; and Whereas, the South Hill Recreation Way has a variety of woody invasive plants along the entire length and would be an ideal location to focus invasive removal and native plantings; and TBS 2018-06-25 Pg. 3 Whereas, the Town estimates the total cost to be less than $62,500 to remove the invasive plants and plant native trees and shrubs along the South Hill Recreation Way, outlined further in the application for this Tree Maintenance grant; and Whereas, grant applications are due by July 12, 2018; now, therefore, be it Resolved, that William Goodman, as Supervisor of the Town of Ithaca, is hereby authorized and directed to file an application for a Tree Maintenance grant under NYSDEC's 2018 Urban and Community Forestry Grant Program in an amount not to exceed $62,500, and upon approval of said request to enter into and execute a project agreement the NYSDEC for such financial assistance to the Town of Ithaca for Tree Maintenance. Moved: Tee-Ann Hunter Seconded: Pat Leary Vote: Ayes —Hunter, Leary, DePaolo, Goodman, Levine and Howe TB Resolution 2018 -090: Authorization to Apply for Funding through the New York State Department of Environmental Conservation's 2018 Urban and Community Forestry Grant Program to Develop a Community Forest Management Plan Whereas, the New York State Department of Environmental Conservation (NYSDEC) has announced the availability of funding under the 2018 Urban and Community Forestry Grant Program, which includes a category for Community Forest Management Plans, and Whereas, the maximum assistance allowed toward the cost of the project is $50,000 for Community Grants, with Community Forest Management Plans not requiring any local match, and Whereas, the development of a Community Forest Management Plan is an important step to promote the long term health of the Town's trees and forest lands; and Whereas, the Town estimates the total cost to be less than $50,000 to develop a Community Forest Management Plan, outlined further in the application for this Community Forest Management Plan; and Whereas, grant applications are due by July 12, 2018; now, therefore, be it Resolved, that William Goodman, as Supervisor of the Town of Ithaca, is hereby authorized and directed to file an application for a Community Forest Management Plan under NYSDEC's 2018 Urban and Community Forestry Grant Program in an amount not to exceed $50,000, and upon approval of said request to enter into and execute a project agreement the NYSDEC for such financial assistance to the Town of Ithaca for a Community Forest Management Plan. Moved: Eric Levine Seconded: Pat Leary Vote: Ayes —Levine, Leary, Hunter, Howe, Goodman and DePaolo TBS 2018-06-25 Pg. 4 6. Discuss and consider a Resolution of Appreciation—Stanley Schrier TB Resolution 2018 - 091: Recognition of Stanley Schrier's Dedicated Years of Service to the Community Whereas, Stanley Schrier, Laborer, started his career with the Town the summer of 1984 as he worked at Town Hall through the County Summer Job Training Program; and Whereas, Stanley was appointed as a full-time Janitor for Town Hall effective September 28, 1984, and has served continuously since that date; and Whereas, with the purchase of a new Town Hall in 2000, Stanley was promoted to Laborer and began working for the Town's Public Works Department; and Whereas, effective June 30, 2018, Stanley has chosen to retire from his employment with the Town, after thirty three (33)years of dedicated service; and Whereas, Stanley was a responsible and highly dedicated to maintaining an effective recycling program for the Town's facilities; and Whereas, Stanley was always known for doing nice things for his fellow employees, which was appreciated; and Whereas, Stanley took a great interest in native trees, shrubs and plants and has helped install hundreds of flower bulbs at Town Hall and town parks; and Whereas, Stanley was always diligent about the safety of the crew when providing flagging coverage and skillfully handled some difficult assignments such as Sand Bank Road reconstruction; and Whereas, the Town of Ithaca has greatly benefited from Stanley's devotion and his desire to serve our community in order to make it a better place to live; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, expresses its sincere appreciation and gratitude to Stanley Schrier for his dedicated service to our community. Moved: Pat Leary Seconded: Eric Levine Vote: Ayes —Leary, Levine, Goodman, Howe, Hunter and DePaolo 7. Committee Reports a. Planning Committee—Mr. DePaolo reported that the next meeting is scheduled for August with Chainworks and a possible PDZ for the monastery as well as duplexes and possible outdoor burning again. The Town did receive a complaint about outdoor burning TBS 2018-06-25 Pg. 5 so the issue is back. Some discussion followed and outdoor burning was referred to Codes and Ordinances which will be starting up again to also look at noise ordinance. b. Public Works Committee—Mr. Howe reported that they talked about the Chase Lane ditches and the petition we received; the residents will talk with the neighborhood about adding fog lines. Mr. DePaolo did say that he took a fieldtrip up there and the dip is significant and an issue for him and asked if there is some way that it is not so precipice. Mr. Weber explained that there is not a lot of room because of the way the utilities were laid out when the development went in which puts a lot of constraints on how that area can be done. Mr. Goodman added that he would like to have a longer discussion at the next study session so the Board understands what the standards and options are for dealing with stormwater issues. The Amabel Sewer Transportation Corporation was discussed and a figure recommended and forwarded to counsel for review as well as project updates given. There is a sink hole at East Shore Drive which is between the railroad and the property owner and not a town issue. Meetings are happening but it is not a town issue and the railroad is saying it is not their issue. Drainage issues on Westview Lane were discussed which are due to a property owner needing to maintain his property correctly and Jim will talk to him. Bostwick Rd Cemetery request for additional work was discussion and Mr. Goodman will be talking to the property owner since the cemetery is on land not owned by the town. Ms. Hunter talked about starting the paper newsletter up again for things such as resident responsibility for ditches and other information we need to get out to our residents. Some discussion followed on cost and effectiveness and Ms. Rosa noted that in establishing the digital newsletter, the option was given for those that liked or wanted a hard copy to sign up for one and there were about 50 people that did. She added that we now have all of the Bolton Point email addresses added to the 200 or so email addresses we had and the last newsletter which had the rental registry on it, there was an uptick in calls from people asking questions about it who said they read it in the emailed newsletter. Social media outlets were briefly touched on also. i. Coddington Road Project—Mr. Weber explained that there is a County project happening which we were invited to participate in some of the planning meetings and it was determined that during the watermain work and re-profiling of the road, it would behoove the town to do some maintenance and completion of our watermain through the rest of the intersection. Our counsel stated that easements should be gotten and if that is required, the project would be stopped by the State. There is some question whether an easement is needed but because the bid has TBS 2018-06-25 Pg. 6 been opened, the town needs to decide whether easements are needed for utility improvements during this project. All the properties are served by the watermain right now. Because the watermain is under the pavement, the thought was probably that they weren't needed back when it was put it. Piggybacking on the County project will reduce the disruption to the residents and save the Town some money. The Board discussed different scenarios and postponed any decision until the July meeting when they could seek the advice of counsel. c. Personnel and Organization Committee—Ms. Drake reported that the staffing plan was discussed in advance of budget discussion and the noise ordinance was referred to COC. d. Budget Committee—Mr. Levine reported that May was on sales and mortgage tax collections and began talking about the 5 Year Capital Improvement Plan and the Staffing Plans which will continue at the June meeting this Wednesday. e. Ad Hoc Committees—Mr. Goodman reported on the SJC Committee briefly which focused on the Ithaca Beer discharge issue and Bolton Point budget meetings. 8. Consent Agenda TB Resolution 2018 -092: Adopt Consent Agenda Resolved that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board minutes b. Approval of Town of Ithaca Abstract c. Ratification of permanent appointments —Public Works Moved: Eric Levine Seconded: Rich DePaolo Vote: Ayes — Levine, DePaolo, Hunter, Howe, Leary and Goodman TB Resolution 2018 -092a: Approval of Minutes of June 11, 2018 Whereas the draft Minutes of the June 11, 2018 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved that the Town Board hereby approves the submitted minutes, with changes, as the final minutes of the meetings of June 11, 2018 of the Town Board of the Town of Ithaca. TB Resolution 2018 - 092: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and TBS 2018-06-25 Pg. 7 Whereas the said vouchers have been audited for payment by said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 788 - 850 General Fund Townwide 43,580.28 General Fund Part-Town 2,017.29 Highway Fund Town Wide DA 2,352.52 Highway Fund Part Town DB 13,827.24 Water Fund 5,622.54 Sewer Fund 9,299.92 Risk Retention Fund 187.33 Forest Home Lighting District 39.97 Glenside Lighting District 11.94 Renwick Heights Lighting District 20.63 Eastwood Commons Lighting District 27.94 Clover Lane Lighting District 3.70 Winner's Circle Lighting District 5.55 Burleigh Drive Lighting District 13.01 West Haven Road Lighting District 51.65 Coddington Road Lighting District 30.05 TOTAL 77,091.56 TB Resolution 2018 —092: Ratify Permanent Appointment of Senior Civil Engineer and Civil Engineer Whereas Daniel Thaete was provisionally appointed as the Senior Civil Engineer, effective June 5, 2016,pending the next civil service exam; and Whereas David O'Shea was provisionally appointed as the Civil Engineer, effective August 22, 2016,pending the next civil service exam; and Whereas the Tompkins County Civil Service office has provided the certificate of eligible listing for the Senior Civil Engineer and Civil Engineer titles and Daniel Thaete and David O'Shea are reachable candidates on the corresponding list; now, therefore be it Resolved the Town Board of the Town of Ithaca does hereby ratify the Director of Public Works permanent appointment of Daniel Thaete as Senior Civil Engineer and David O'Shea as Civil Engineer, effective June 12, 2018; and be it further TBS 2018-06-25 Pg. 8 Resolved an eight(8) week probationary period applies with no further action by the Town Board if there is successful completion of the probationary period as determined by the Director of Public Works. 9. Correspondence—Ms. Rosa noted that the Dandy Mart has submitted a 30-day notice for taking over the Rogans' Corners convenience store's liquor license. Some discussion followed and alcohol is served at the convenience store with the food service there. The Board had no issue with the renewal or issuance in their name. Ms. Rosa will send out notification of the Board's nonissue with the license. 10. Adjourn Meeting was adjourned upon a motion and a second at 5:1p.m. Unanimous Submitted by Paulette Rosa, Town Clerk TBS 2018-06-25 Pg. 9 MEETING OF THE ITHACA TOWN BOARD Monday, July 9, 2018 Minutes Board Members Present: Bill Goodman, Supervisor; Pamela Bleiwas, Deputy Town Supervisor; Pat Leary, Tee-Ann Hunter, Eric Levine, Rich DePaolo, and Rod Howe Staff Present: Susan Ritter, Director of Planning; Bruce Bates, Director of Code Enforcement; Judy Drake, Director of Human Resources; Michael Solvig, Finance Director; Deb DeAugistine, Deputy Town Clerk; Jim Weber, Highway Superintendent; and Susan Brock, Attorney for the Town 1. Call to order and Pledge of Allegiance Mr. Goodman called the meeting to order at 6:10 p.m. 2. Persons to be heard and Board comments No one came forward to address the board. 3. 5:30 p.m. public hearing regarding a local law to override the Tax Levy Limit established in General Municipal Law §3-c Mr. Goodman opened the public hearing at 5:35 p.m.; hearing no one, he closed the public hearing at 5:36. a. Consider Adoption TB Resolution No. 2018-093: Adopting a Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c. Whereas, municipalities of the State of New York are limited in the amount of real property taxes that may be levied each year under the tax levy limit established in General Municipal Law §3-c, and Whereas, subdivision 5 of General Municipal Law §3-c expressly authorizes a municipality to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the governing body, and Whereas, at its meeting on June 11, 2018, the Town Board of the Town of Ithaca reviewed and discussed a proposed local law to override the tax levy limit and adopted a resolution for a public hearing to be held by said Town on July 9, 2018 at 5:30 p.m. to hear all interested parties on the proposed local law entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C"; and Whereas, notice of said public hearing was duly advertised in the Ithaca Journal; and TB 2018-07-09 Pg. 1 Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of the proposed local law is a Type H action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment," and thus this action is not subject to review under SEQRA. Now, therefore, be it Resolved, that the Town Board of the Town of Ithaca hereby adopts Local Law No. 3 of 2018 entitled "A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C", and be it further Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Eric Levine Seconded: Rod Howe Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe 4. 5:30 p.m. public hearing regarding a proposed local law amending Chapter 270 of the Town of Ithaca Code, titled "Zoning," and the Town Zoning Map to rezone tax parcels #31.-2-6(portion of) and 31.-2-28 located at 617 and 619 Five Mile Drive from Low Density Residential to Medium Density Residential Mr. Goodman opened the public hearing at 5:37 p.m.; hearing no one, he closed the public hearing at 5:37. a. Consider Adoption Ms. Ritter said that this came before the town board a while back. Now that Ms. Cosentini has submitted all the information on the sewage works corporation, the project can move forward. She said the planning board made their negative determination in May of 2015 and reaffirmed it on December 1, 2015 when there were changes made to the subdivision proposal. Since the subdivision approval expired, Ms. Cosentini got a subsequent approval from the planning board on March 6, 2018. TB Resolution No. 2018-094: Local Law Amending Chapter 270 of the Town of Ithaca Code, Titled "Zoning", and the Town Zoning Map to Rezone Tax Parcel 31.-2-6 (Portion of) and 31.-2-28 Located At 617 And 619 Five Mile Drive From Low Density Residential To Medium Density Residential TB 2018-07-09 Pg. 2 Whereas, a resolution was duly adopted by the Town Board for the Town of Ithaca for a public hearing to be held by said Town Board on July 9, 2018, at 5:30 p.m. to hear all interested parties on a proposed local law entitled "A Local Law Amending Chapter 270 of the Town of Ithaca Code, Titled"Zoning," and the Town Zoning Map To Rezone Tax Parcels #31.-2-6 (Portion of) and 31.-2-28 Located at 617 And 619 Five Mile Drive From Low Density Residential to Medium Density Residential"; and Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, adoption of said local law is a Type I Action for which the Planning Board of the Town of Ithaca, acting as lead agency in an environmental review with respect to the project made a negative determination of environmental significance on May 5, 2015, reaffirmed Dec 1, 2015, and made another negative determination on March 6, 2018 when the subdivision received re-approval following its expiration, after having reviewed and accepted as adequate a Long Environmental Assessment Form Parts 1,2 and 3; and Whereas, the Town Board finds it is in the best interests of the Town and its citizens to adopt the local law; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca hereby adopts Local Law No. 4 of 2018 entitled"A Local Law Amending Chapter 270 of the Town of Ithaca Code, Titled"Zoning," and the Town Zoning Map to Rezone Tax Parcels # 31.-2-6 (Portion of) and 31.-2-28 Located at 617 and 619 Five Mile Drive From Low Density Residential to Medium Density Residential", and be it further Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Rich DePaolo Seconded: Tee-Ann Hunter Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe 5. Discuss and consider approval of a sewage works corporation connected with the Amabel Subdivision. Mr. Goodman said the state requires this. In order to create the sewage works corporation for the development, the town needs to authorize it. If it goes belly up in the future, the town will be responsible for taking it over, and that's why the state requires that the town be involved in approving the corporation. TB 2018-07-09 Pg. 3 Ms. Hunter asked if the O&M charges will be billed to the residents by the wastewater treatment plant. Ms. Ritter responded that for first five years, the O&M will be taken care of by the homeowners association. Ms. Brock said none of that is being dealt with now. All the board is doing is giving your consent for them to submit their articles of incorporation to the state. The sewer rates you approve and how they're assessed, all the bonding, and any of the costs the town can recover will be dealt with in the future. Mr. Goodman said he thought Ms. Hunter's question was that if at some point in the future, the sewage works corporation ceases to operate and the town has to take it over, will we still be able to bill the houses for the specific expenses of the private infrastructure. Ms. Brock said you can bill it just to them or you can deal with it a different way, such as setting up a backup sewer district to come into effect. There are options. TB Resolution 2018-095: Consent to the Incorporation of a Sewage-Works Corporation for the Amabel Pocket Neighborhood Whereas, the Amabel Pocket Neighborhood project consists of 30 new single-family residential home lots, and the project includes a private sewage pump station, associated private sewer collection lines, and the proposed formation of a Sewage-Works Corporation,pursuant to Article 10 of the New York State Transportation Corporations Law, and Whereas, on May 5, 2015, the Town of Ithaca Planning Board, acting as lead agency in a coordinated environmental review for the Amabel project, issued a negative determination of environmental significance under the New York State Environmental Quality Review Act (SEQR), and on December 1, 2015, the Planning Board reaffirmed the negative determination of environmental significance, and Whereas, on December 15, 2015, the Planning Board granted conditional final subdivision approval, which approval subsequently expired, and Whereas, on March 6, 2018, the Town of Ithaca Planning Board, acting as lead agency in a coordinated environmental review for the resubmitted Amabel project, issued a negative determination of environmental significance under SEQR and granted conditional preliminary and final subdivision approval, and Whereas, on November 8, 2016, the Ithaca Town Engineer determined the plans and specifications for the proposed private sewage disposal system meets the Town of Ithaca standards for sanitary sewage disposal systems, the Town has sufficient capacity to convey the flows from the Amabel development to the Ithaca Area Wastewater Treatment Plant (IAWWTP), and the IAWWTP (of which the Town is a co-owner)has sufficient capacity to treat the flows, and TB 2018-07-09 Pg. 4 Whereas, the New York State Department of Environmental Conservation approved the conceptual design of the proposed sewage disposal system on April 26, 2017, and Whereas,pursuant to Transportation Corporations Law § 116, on April 30, 2018, New Earth Living, LLC requested the Town Board's consent to the incorporation of a Sewage-Works Corporation for the Amabel Pocket Neighborhood, Now, therefore, be it Resolved, that the Town Board of the Town of Ithaca hereby consents to the incorporation of a Sewage-Works Corporation under the provisions of Article 10 of the New York State Transportation Corporations Law, to be known as the Amabel Sewage-Works Corporation, for the purpose of supplying sewage collection services only to Town of Ithaca tax parcels 31.-2-28 and 31.-2-6 (portion thereof), in accordance with the plans and specifications for the project's sewer collection system as approved by the Ithaca Town Engineer, and be it further Resolved, that the Town Supervisor is authorized to execute any certifications or other documents that are required to be appended to the Certificate of Incorporation of the Sewage- Works Corporation showing the Ithaca Town Board's consent to the incorporation, and be it further Resolved, that pursuant to Transportation Corporations Law § 120, the Town of Ithaca shall have the option to purchase or condemn the stock or assets of the Sewage-Works Corporation and/or its successors and assigns at any time by serving notice in accordance with § 120 of the Transportation Corporations Law, and upon doing so, the Town shall pay fair market value for the stock or assets, and be it further Resolved, that notwithstanding Article 10 of the Transportation Corporations Law or any other legal or equitable authority to the contrary, any extension of the area to be serviced by the Sewage-Works Corporation must receive further consent of the Ithaca Town Board, and be it further Resolved, that the Ithaca Town Board's consent to the incorporation does not waive any rights of the Town, or obligations of the Sewage-Works Corporation,provided by Article 10 of the Transportation Corporations Law, or by any other laws, regulations or other legal or equitable authority. Moved: Pamela Bleiwas Seconded: Rod Howe Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe 6. Discuss and consider approval of an alternate water supply option for the Maplewood Student Housing project. TB 2018-07-09 Pg. 5 Mr. Goodman said that in planning board's approval of the Maplewood project, there's a condition that if the water tank is not complete, there needs to be an alternative plan for providing a temporary water supply to the project until the tank is completed, and the alternative has to be acceptable to the town board. Maplewood is not moving ahead as fast as they wanted, but faster than the water tank is going to be ready. Mr. Weber said the tank should be online the third week of August. Mr. Goodman pointed out that the new control building has been constructed. It makes a connection between our water system and the Bolton Point transmission line. Now that the connection is completed, it should be able to provide a temporary water supply to the project. Once the board gives their approval, this will allow the project to get temporary certificates of occupancy (TCOs) once they get all their other requirements met. Mr. Bates said he thinks the law school classes start on August 21. We've been getting phone calls from parents because EdR has been blaming us for the slow down. Our response has been that we've been doing inspections as they call us, and we've been more than accommodating for them to get their job completed. Mr. Goodman said they'll be getting TCOs until all the final landscaping is done; then they'll get final COs. Mr. Bates said they won't get any TCOs until we're sure it's safe for them to get into the buildings. Right now, they're not doing well on their final inspections; only one building is ready. TB Resolution 2018-096: Approval of temporary water supply measures for the Maplewood Apartments Whereas,the February 28, 2017 Planning Board resolution approving final site plan approval for the Maplewood Student Housing project included condition (2. c.)prior to the issuance of a certificate of occupancy,requiring the following: "...completion of the water tank, water main, and associated tasks to make the tank and main operational, or, alternatively, a plan to provide a temporary water supply acceptable to the Town Board while the new tank is being completed,"and, Whereas,the Ellis Hollow Water Tank,intended to serve the Maplewood Apartment Redevelopment Project, as well as other customers on East Hill,is currently under construction and is not anticipated to be completed until late summer/early fall and therefore its completion will not coincide with the housing project's need to obtain certificates of occupancy to allow students to occupy the residential units prior to the start of the fall semester, and Whereas, a new control building has been constructed to replace the existing one located at the corner of Ellis Hollow and Pine Tree Roads, as part of the Ellis Hollow Water Tank project, featuring new valves and control mechanisms that will significantly improve the town water system's ability to handle flows and pressures on East Hill, and TB 2018-07-09 Pg. 6 Whereas,the water system improvements provided by the new control building mechanisms will allow for a safe temporary connection between the town's water distribution system and Bolton Point's water transmission line,providing a temporary water supply for domestic water supply and fire protection to the Maplewood Apartments Redevelopment Project,now therefore be it Resolved,that the Town Board finds the proposed temporary water supply measures,provided by means of a temporary connection with the Bolton Point water transmission line, an acceptable plan for providing water service to the Maplewood Apartments Redevelopment Project while the Ellis Hollow Water Tank is being completed. Moved: Pamela Bleiwas Seconded: Rod Howe Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe 7. Discuss and consider authorization to apply for a NYS OPRHP Environmental Protection Fund grant for acquisition of parkland—Culver Road Mr. Goodman said we authorized the purchase of half of this parcel from the Finger Lakes Land Trust. The Land Trust was considering selling off the other half as a private lot with a conservation easement so only one home could be built on it. Executive Director Andy Zepp sent some photos of the great views from the field at the top of the parcel: there are views of downtown, across the valley to Buttermilk Falls, and of Inlet Valley heading south towards Danby and Newfield. So the Land Trust asked if we would consider purchasing it from them so it wouldn't be sold off to a private entity. There was enough interest from the board that we decided to apply for a grant from the state to see if we could get some money; the Land Trust is willing to wait and see if we get the money. Mr. Ritter said that when we decided to apply for the grant, we thought it was a 50-percent match, but it turns out that the Ithaca area, according to the census, is in an economic-need area, so we're eligible for a 25-percent match. Mr. Goodman said the census figures include the students, and because of their lower incomes, we're sometimes considered a low income area. He hoped to arrange a field trip for the board before the Fourth of July, but Mr. Zepp said they need advance notice to mow a trail through the tall grass because of ticks. So if board members want a field trip, it can be arranged with advance notice. TB Resolution No. 2018-097: Authorization to Apply for Funding through the 2018 Environmental Protection Fund Grants Program for Parks, Preservation and Heritage to Purchase 73.63 Acres of Land on Culver Road Whereas, the New York State Office of Parks, Recreation & Historic Preservation (OPRHP)has announced the availability of funding under the 2018 Environmental Protection Fund Grants Program for Parks, Recreation and Heritage, which includes a category for the acquisition of park land to preserve it for recreation or conservation purposes, and TB 2018-07-09 Pg. 7 Whereas, the maximum assistance allowed toward the cost of the project is $500,000, with a 25%local match required, and Whereas, the Town of Ithaca is seeking to purchase 73.63 acres of land on Culver Road from the Finger Lakes Land Trust, to be included as a Town preserve, and Whereas, the Town estimates the total cost to be approximately $183,000 for the acquisition of the property, outlined further in the application for this acquisition grant, and Whereas, grant applications are due by July 27, 2018; now, therefore, be it Resolved, that the Supervisor of the Town of Ithaca is hereby authorized and directed to file an application for the acquisition of the 73.63 acre property on Culver Road under the 2018 Environmental Protection Fund Grants Program for Parks, Recreation and Heritage in an amount not to exceed $183,000, and upon approval of said request to enter into and execute a project agreement with OPRHP for such financial assistance to the Town of Ithaca. Moved: Bill Goodman Seconded: Tee-Ann Hunter Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe 8. Discuss and consider options for parking enforcement on Route 79 by Ithaca Police Mr. Goodman said he got call from Dan Coggan, the mayor's chief of staff. They're not doing their Gorge Ranger program again this year, but want to hire someone to do parking enforcement and asked whether we're interested in giving them authority to issue parking tickets in the town. We have an agreement with the Cayuga Heights police to provide security to the court, so there is a mechanism. Ms. Brock said we have something in the code allowing us to designate people as peace officers to enforce our laws. So if we have no parking or restricted parking requirements on these roads, we can designate people from other jurisdictions to issue tickets. Mr. Goodman wanted to know whether board members would be willing to authorize city police officers to issue parking tickets in the town. A couple years ago,we asked the state to limit parking along Route 79 at certain hours during certain months. That goes to the intersection of Pine Tree Road. Dan Coggan said people are parking along Route 79 further up where the city has an access road to get to one of the damns. He asked if we would be willing to ask the state to extend the no parking restrictions further up Route 79 past the intersection with Pine Tree Road. Ms. Bleiwas whether we would pay them or just authorize them. Mr. Goodman said we would authorize them. The parking tickets they write would still come through the town court. They want to do it to discourage folks who are using the area for TB 2018-07-09 Pg. 8 swimming. By ticketing some parking, they feel it will cut down on usage. They got push back from the police department about having to manage rangers. Mr. Weber said if the city is looking for us to extend the no parking past their access,it would be advantageous for us to look at running it down to the intersection of Burns. People don't park at Burns right now because they're parking on a city driveway. Once we take that away, Burns has direct access to the reservoir. All we're doing is pushing the problem out. Ms. Ritter responded that it's a bit of a walk to get to the falls right behind Commonland from there. That's the popular spot, where the kids are jumping off ropes; it's closer to the city. Mr. Goodman said we'd have to check with the county if we wanted to go down Burns Road. Hearing no disapproval, he said he'll prepare some paperwork to take an official action at the next meeting. 9. Discuss and consider authorization for Supervisor to sign Memorandum of Understanding with Tompkins County for a raised crosswalk on Mitchell Street Mr. DePaolo asked if the reason we're being asked to take ownership is because we required it to be a raised crosswalk as part of our approval process. Ms. Ritter responded that through the planning board process, traffic mitigation was identified as a need. The developer was willing to put in a raised crosswalk on the East Ithaca Rec Way. The county has a policy that if it's on their road, they'll allow you to install it, but they won't maintain it. TB Resolution 2018-098: Authorizing the Supervisor to Sign the Memorandum of Understanding with Tompkins County for the Mitchell Street Raised Crosswalk RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the Supervisor to sign the Memorandum of Understanding with Tompkins County for the Mitchell Street raised crosswalk, subject to the approval of the attorney for the town. Moved: Rod Howe Seconded: Eric Levine Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe 10. Discuss and consider authorization for Supervisor to sign an MOU with the County for the Coddington Road project Mr. Goodman moved to go into closed session at 6:31 to seek advice from counsel, seconded by Mr. DePaolo. Mr. Goodman moved to re-enter open session at 6:36, seconded by Ms. Bleiwas. TB 2018-07-09 Pg. 9 Mr. Weber said our total cost will be $154,074. When we were originally considering this, engineering staff thought up to $175,000 would be appropriate based on past experience with other water projects. The low bidder was Robinson— the same contractor doing the Ellis Hollow tank and water main project and also part of the original Coddington Road water main. Mr. Goodman said they would work for the county and we would reimburse the county. To a question from Ms. Hunter, Mr. Weber said the county will be petitioning the state for award of the project next week. This is not a required component of that submission, but if we don't act on it, one of the first items to take place will be to issue a change order to remove our components from the project. Ms. Hunter asked if we're doing this now because the road is going to be opened up and it's work that we want to do anyway. If we don't do it now, what's the urgency? Mr. Weber said we've had a history of leaks, so there is the potential we'll have leaks and have to excavate to do repairs. Ms. Hunter asked if the segment of the road involved in this project contains all of the Coddington Road water main that's in need of repairs, or if are there other sections of this water main that will need attention. Mr. Weber said this is the last section of water main that still needs to be addressed. This was outlined in an engineering report we did in 2013. A portion of the project that we're looking at doing was already identified in our PIO in our budget of 2013. The portion south of Burns Road where the county will be relocating it from the west side to the east side for the installation of drainage is outside the PIO. Ms. Hunter asked if we don't authorize this portion of the project now, how much additional cost would we incur to do this at a future date? Mr. Weber said his guesstimate with traffic control and asphalt costs would be $30,000 to $40,000. The county is paying for their section south. On King, they're lowering the profile, so they're cutting it down and exposing the main. In the area at the south end and the southern limits of the roadway realignment on Coddington, they're putting in drainage. The $154,000 is for the area in between those two. Ms. Brock asked if it was something the town board authorized in 2013 as part of the bigger project to do other water main work on Coddington Road. Mr. Weber responded that in 2013, when we planned the whole Coddington Road project, all the way from the town-city boundary through the intersection of Burns Road was listed in the PIO. We were originally anticipating doing that work, but we knew the county would be coming in with the road reconstruction and raising the intersection, so it didn't make sense to expend funds only to have the county tear it up. The town board authorized this expenditure. TB 2018-07-09 Pg. 10 Ms. Brock asked whether the PIO mentioned easements. Mr. Weber said at the time, the town got the easements needed for the other parts of Coddington, but not for this piece. The PIO did not mention easements. Ms. Brock asked how it came up that we needed easements. Mr. Weber said he doesn't remember the specifics, but he remembers we had discussions with Guy Krogh relative to it. Mr. DePaolo said his recollection from the public works committee is that the cost savings associated with doing this in conjunction with the county project was greater than $30,000. His feeling is that at the end of this project, we will be left with a situation that has existed in that area for decades. We're not changing anything; it's what constitutes an improvement and in all likelihood represents a savings to residents and assures them of more consistent service. Ms. Brock asked whether we were in breach of our own contract because it says we'll have all necessary easements. Mr. Weber said we have no signatory with the contractor, only with the county. Ms. Brock said that the county will be making representations that all the necessary rights-of- way easements have been obtained, and that won't be a true representation. It puts the county in a bad situation, too, not just the town. Mr. Goodman said we've alerted the county highway superintendent, Jeff Smith. Ms. Brock said the email that was sent to him wasn't worded in a way that insures he understands what the question was. Mr. Weber said we've been having this conversation with Mr. Smith for eight to 10 months; he's fully aware of the situation. This whole contractual obligation is no different when you enter into it with the state than when we enter into these agreements for scoping, then design, and then authorization for construction. All those components are run through the state process. This is a project for which the state administers funding. The state would not have allowed this to move forward with authorization to bid if the NYS DOT did not feel all appropriate easements were in place. Ms. Brock said despite her asking, we don't have an answer for what the rationale is. She clicked on all the links in Mr. Smith's email and read what he sent and nowhere does it mention property rights and easements. She doesn't think he understood the question. Mr. DePaolo moved to go into executive session at 6:50 p.m. to consult with counsel, seconded by Ms. Bleiwas. Mr. Goodman moved to re-enter open session at 7:06, seconded by Mr. DePaolo. TB 2018-07-09 Pg. 11 Mr. Goodman suggested that if we need a special meeting with the county, we could hold it in conjunction with budget or personnel and organization committee meetings. TB Resolution 2018-099: Authorizing the Supervisor to Sign the Memorandum of Understanding with Tompkins County for the Reconstruction of Coddington Road at the Intersection with Burns Road and King Road East Including Replacement of Water Main and Appurtenances RESOLVED, that the Town Board of the Town of Ithaca hereby authorizes the supervisor to sign the Memorandum of Understanding with Tompkins County for the reconstruction of Coddington Road at the intersection with Burns Road and King Road East, including replacement of water main and appurtenances. Moved: Bill Goodman Seconded: Rich DePaolo Vote Ayes: DePaolo, Levine, Goodman, Bleiwas, Leary, Howe Nays: Hunter 11. Discuss and consider award of the Town-wide Sewer Study Mr. Weber said we got four bids; the lower two were within $6000 of each other. We contacted their references and chose Larson Design, which did the design for Ellis Hollow. TB Resolution No. 2018-100: Authorization to Award Contract for a Town of Ithaca Town- wide Sanitary Sewer Study Whereas, on October 16, 2017 the Town Board approved the 2018 Town Budget(Resolution No. 2017-123), which included $250,000 to fund a study of the existing Town-wide Sanitary Sewer System, and Whereas, on July 2, 2018 the Town of Ithaca Director of Public Works/Highway Superintendent received four proposals for the Town of Ithaca Town-wide Sanitary Sewer Study, and Whereas, the members of Town staff have reviewed the proposals and qualifications of the firms, contacted past clients, and recommended that the low proposal of$183,300.00 (Parts A & C) for the study made by the firm of Larson Design Group is a qualified proposal, now therefore be it Resolved, that the Town Board of the Town of Ithaca authorizes the award of the contract for the study of the existing Town-wide Sanitary Sewer System to Larson Design Group, Apalachin New York, subject to final approval of the contract documents by the Town Engineer and Attorney for the Town, and be it further Resolved, that the Town Supervisor is authorized to execute said contract upon such approval. TB 2018-07-09 Pg. 12 Moved: Rod Howe Seconded: Pamela Bleiwas Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe 12. Consent Agenda TB Resolution No. 2018-101: Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following consent agenda items: a. Town of Ithaca Abstract b. Bolton Point Abstract c. Ratify appointment of provisional Principal Account Clerk Typist- SCLIWC Moved: Pamela Bleiwas Seconded: Eric Levine Vote: Ayes: DePaolo, Hunter, Levine, Goodman, Bleiwas, Leary, Howe TB Resolution No. 2018-101a: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 851 - 938 General Fund Townwide 31,041.77 General Fund Part-Town 10,624.99 Highway Fund Town Wide DA 590.39 Highway Fund Part Town DB 10,554.33 Water Fund 39,541.94 Sewer Fund 321,463.66 Gateway Trail—H8 Trumansburg Water Tank Repl—H9 Park Lane Water Main Improv—Hl 1 8,360.87 Sapsucker Woods Water Main—H12 Christopher Circle Water Main—H13 Ellis Hollow Water Tank—H10 TB 2018-07-09 Pg. 13 Risk Retention Fund 462.75 Fire Protection Fund 510,000.00 Forest Home Lighting District 170.62 Glenside Lighting District 68.19 Renwick Heights Lighting District 77.42 Eastwood Commons Lighting District 173.83 Clover Lane Lighting District 20.10 Winner's Circle Lighting District 67.96 Burleigh Drive Lighting District 68.29 West Haven Road Lighting District 205.78 Coddington Road Lighting District 122.73 Trust and Agency 1,439.00 Debt Service 317.00 TOTAL 935,371.62 TB Resolution 2018-101b: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 285-334 Check Numbers: 17799-17802, 17804-17849 Capital Impr/Repl Project $ 29,265.63 Operating Fund $ 88,825.77 TOTAL $118,091.40 Less Prepaid $-____-11, 32,2- TOTAL $116,357.64 TB Resolution No. 2018-101c: Ratify Provisional Appointment of Principal Account Clerk Typist-SCLIWC Whereas, there is a vacancy in the full time position of Principal Account Clerk Typist in the Administration Department at Southern Cayuga Lake Intermunicipal Water Commission; and Whereas, the interviewing group has determined that Jessica Sherwood possesses the necessary knowledge and skills to satisfactorily perform the duties of an Principal Account Clerk Typist; and TB 2018-07-09 Pg. 14 Whereas, Jessica Sherwood was provisionally appointed by SCLIWC at the July 5, 2018 meeting based on a full time schedule, effective July 9, 2018; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC's appointment of Jessica Sherwood as a full time Principal Account Clerk Typist in the Administration Department; and be it further Resolved, this is a 40 hours a week position, at the hourly wage of$22.36 from account number SW8310.101, with full time benefits. 13. Correspondence 14. Report of Committee and Town Officials Mr. Goodman said that in the next study session, we'll start talking about ditches and stormwater management and continue discussion of ditches on Chase Lane in conjunction with the work being done. We'll resurrect the codes and ordinances committee to deal with noise. Mr. Goodman moved and Ms. Hunter seconded going into executive session at 7:19 p.m. to consult with counsel. Mr. DePaolo moved and Ms. Bleiwas seconded returning to open session at 7:37 p.m. 15. Adjournment On a motion by Ms. Bleiwas and seconded by Mr. Howe, the town board adjourned at 7:38 p.m. Submitted by Debra DeAugistine, Deputy Town Clerk TB 2018-07-09 Pg. 15 Rental Registry Summary As of 713118 Rental Registry HISTOFAI. R E S ST E R E E) aim, P A I D N F E D TO iPAY Location of Rentak ,d i Va°aathenua 0"narL as `Gawn, m ff;assterr,� Cart ofTowri Southern Part of''°on mi Western Parl Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Permit Application Report From: 6/1/2018 To: 6/30/2018 Application # Date Type SBL Legal Address Inspect, 2018-0331 6/1/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2/99 953 Danby Rd DMAGNU Description: Addition of one microwave dish antenna and one 12" coax cable to existing 195' monopole. 2018-0333 6/5/2018 COMMERCIAL RENOVATION/AL 28.-1-26.82 103/104 Rachel Carson Wa SWILLIAN Description: Cover existing engineered wood siding on upper level of structure and replace siding on lower level. Work area 2018-0334 6/5/2018 COMMERCIAL RENOVATION/AL 28.-1-26.82 105 & 106 Rachel Carson SWILLIAN Description: Replace siding and improve water tightness 2018-0335 6/5/2018 COMMERCIAL RENOVATION/AL 39.-1-1.22 950 Danby Rd SWILLIAN Description: Build out artist studios in former Therm space-ground floor factory Suites 31, 32, 33 &34 consisting of 3200-st washroom. 2018-0336 6/5/2018 ROOFING 72.-1-2.12 572 Warren Rd MSTONIE Description: Re-roofing, complete tear off; re-roof; ice/water shield and shingles. 2018-0337 6/6/2018 TWO FAMILY RESIDENCE REN066.-4-21 123 Judd Falls Rd MSTONIE Description: Bathroom renovations with electrical. 2018-0338 6/6/2018 ELECTRICAL ONLY 31.-2-28 619 Five Mile Dr DMAGNU Description: Tree took my electric down, this is to repair it. NYSEG JOB# 10300471887 2018-0339 6/7/2018 SOLAR 35.-1-6.2 10 Town Line Rd DMAGNU Description: Install a 9.045 kW roof mounted solar photovoltaic system on south facing detached garage roof. 2018-0340 6/8/2018 COMMERCIAL RENOVATION/AL 63.-1-8.1 142 Synchrotron Dr MSTONIE Description: Wilson East Modular Unit- Disconnect the existing wood stairs/railing and turn 90 degrees as to discharge towe shown on page 2 of the attached sketch. Handicap ramp will no be impacted and will be maintained at all times 2018-0341 6/8/2018 OPERATING PERMIT REGISTRY 70.-10-32 Briarwood Dr Description: rental registry-two family home, owner occupied 2018-0342 6/11/2018 SINGLE FAMILY RENOVATION/A56.-3-19 1580 Slaterville Rd MKELLY Description: Remodel a bathroom, new tub, fan, vanity, switch door swing with electrical and plumbing. Page 1 of 6 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Permit Application Report From: 6/1/2018 To: 6/30/2018 Application # Date Type SBL Legal Address Inspect, 2018-0343 6/11/2018 TWO FAMILY RESIDENCE RENO17.-2-1 733 East Shore Dr Description: Remove existing kitchen, flooring, drywall and insulation. Replace kitchen, studs, replace insulation, replace dry replace one bedroom window, replace flooring, paint, with electrical. 2018-0344 6/11/2018 TWO FAMILY RESIDENCE RENO54.-7-45.2 225 Coddington Rd Description: Repair of fire damage with electrical 2018-0345 6/13/2018 OPERATING PERMIT REGISTRY 59.-2-5 106 Clover Ln Description: Rental Registry- Single Family Home, not owner occupied 2018-0346 6/14/2018 DECK 57.-1-15 109 PINE TREE ROAD MKELLY Description: 24 x 24 deck anchored to the house approximately 8 ft off the ground. Move outside outlet and installation of thr 2018-0347 6/14/2018 ROOFING 66.-3-3.11 123 Warren Rd MKELLY Description: Remove existing roofing; apply(2) 36" rows of Winter Guard felt-dry edge and shingle. 2018-0348 6/14/2018 ROOFING 60.1-1-22.2 341-3 STRAWBERRY HILL MKELLY Description: Strip roof to deck, deck repairs as needed, add ice &water shield in valleys&eve's, & reshingle roof 2018-0349 6/15/2018 COMMERCIAL RENOVATION/AL 63.-1-8.1 161 Synchrotron Dr MSTONIE Description: Wilson Lab: renovate the Cornell High Energy Synchrotron Source and construct the Cornell Brookhaven ERL- involve selective demolition (mostly mechanical and electrical) and construction (mostly mechanical, electrical a 2018-0350 6/15/2018 SINGLE FAMILY RESIDENCE AD 70.-11-20 215 Tareyton Dr MSTONIE Description: 11x14 garage extension and rear deck with electrical. 2018-0352 6/15/2018 SINGLE FAMILY RENOVATION/A70.-1-49 517 WARREN ROAD MKELLY Description: Kitchen remove and replace; open wall up and upgrade existing beam with electrical. 2018-0353 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 286 Lyceum Dr DMAGNU Description: Tallcott Hall laundry room renovations with electrical and plumbing. Level 2 Alteration. 2018-0354 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 284 Lyceum Dr DMAGNU Description: Rowland Hall laundry room renovations with electrical and plumbing. Page 2 of 6 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Permit Application Report From: 6/1/2018 To: 6/30/2018 Application # Date Type SBL Legal Address Inspect, 2018-0355 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 412 Grant Egbert Blvd DMAGNU Description: Lyon Hall laundry room renovations with electrical and plumbing. 2018-0356 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 334 Grant Egbert Blvd DMAGNU Description: Bogart Hall laundry room renovations with electrical and plumbing. 2018-0357 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 280 Lyceum Dr DMAGNU Description: Hilliard Hall laundry room renovations with electrical and plumbing. 2018-0358 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 288 Lyceum Dr DMAGNU Description: Holmes Hall laundry room renovations with electrical and plumbing. Level 2 Alteration. 2018-0359 6/15/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 326 Grant Egbert Blvd DMAGNU Description: Landon Hall laundry room renovations with electrical and plumbing. 2018-0360 6/18/2018 ROOFING 58.-2-34 1442 SLATERVILLE ROAD MKELLY Description: Remove old shingles and install GAF shingles. 2018-0361 6/18/2018 COMMERCIAL RENOVATION/AL 41.-1-30.2 141 Textor Cir DMAGNU Description: Muller Faculty Center guard rail project. 2018-0362 6/19/2018 TEMPORARY MEMBRANE STRU 56.-2-1.1 1551 Slaterville Rd BBATES Description: 40 x 20 tent 2018-0363 6/19/2018 SINGLE FAMILY RENOVATION/A71.-1-55.2 106 KAY STREET MKELLY Description: Gut main bathroom, remove window& infill to match surroundings, reconstruct w/ new insulation, drywall, &sur but in same locations. Powder room at front of house to have fixtures replaced, plus a face lift. W/associated 2018-0364 6/20/2018 OPERATING PERMIT REGISTRY 16.-2-3 117 Renwick Dr Description: Rental Registry-Single Family Home with an Accessory Dwelling unit, owner occupied. 2018-0365 6/20/2018 SINGLE FAMILY RESIDENCE NE 47.-1-3.3 912 Coddington Rd MKELLY Description: Installing single family modular home. Page 3 of 6 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Permit Application Report From: 6/1/2018 To: 6/30/2018 Application # Date Type SBL Legal Address Inspect, 2018-0366 6/20/2018 SINGLE FAMILY RENOVATION/A59.-3-24 209 WALNUT STREET MKELLY Description: Create a 10.5 ft x 17 ft den by dividing front section of bottom floor garage, of existing 2 bedroom townhouse un associated electrical &fire sprinkler work. 2018-0367 6/21/2018 OPERATING PERMIT REGISTRY 60.-1-25.3 100 Wildflower Dr Description: Rental Registry-Single Family Home with an Accessory Dwelling Unit, owner occupied 2018-0368 6/21/2018 ACCESSORY STRUCTURE 28.-1-26.82 104 Rachel Carson Way SWILLIAN Description: Build a bicycle storage shed attached to an existing carport at 91 Rachel Carson Way, including interior work to 2018-0369 6/25/2018 OPERATING PERMIT REGISTRY 39.-11-6 131 Birdseye View Dr Description: Rental Registry-Two Family home, not owner occupied. 2018-0370 6/26/2018 ELECTRICAL ONLY 25.-2-13 895 Taughannock Blvd MKELLY Description: Reconnect& inspect- in order to see, the gas&electric must be turned on; NYSEG said since services were n be inspected. NYSEG Job# 10300478112 2018-0371 6/27/2018 SINGLE FAMILY RENOVATION/A71.-1-11.62 317 Blackstone Ave MSTONIE Description: Repair/replace front porch. 2018-0372 6/27/2018 ELECTRICAL ONLY 42.-1-21 981 Danby Rd DMAGNU� Description: Increase amp age to 200 amp. NYSEG Job# 10300479172 2018-0373 6/27/2018 OPERATING PERMIT REGISTRY 19.-2-19 1018 East Shore Dr Description: Rental Registry-Single Family home with an Accessory Dwelling Unit, not owner occupied. 2018-0374 6/28/2018 OPERATING PERMIT REGISTRY 58.-1-32.1 1517 Slaterville Rd Description: Rental Registry-Single family home with an Accessory Dwelling Unit, now owner occupied 2018-0375 6/28/2018 OPERATING PERMIT REGISTRY 66.-2-13 210 Forest Home Dr Description: Rental Registry-Single Family Home with an Accessory Dwelling Unit, owner occupied. 2018-0376 6/28/2018 OPERATING PERMIT REGISTRY 46.-1-2.2 307 King Rd E Description: Rental Registry-Single Family Home, not owner occupied. Page 4 of 6 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Permit Application Report From: 6/1/2018 To: 6/30/2018 Application # Date Type SBL Legal Address Inspect, 2018-0377 6/28/2018 SINGLE FAMILY RENOVATION/A56.-3-8.2 1536 Slaterville Rd MKELLY Description: Built in garage space to be separated from unfinished basement space and living space; with insulation and fire and energy upgrades to be done as part of this work. 2018-0378 6/29/2018 ROOFING 57.-1-8.114 116 Eastern Heights Dr MKELLY Description: Remove 1 layer asphalt shingles, apply 7/16"sheathing, ice/water, membrane felt underlayment and 30 year ar 2018-0379 6/29/2018 ACCESSORY STRUCTURE 43.-1-3.34 136 King Rd E DMAGNU� Description: 22 x 24 attached pole barn garage with electrical Page 5 of 6 7) Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Permit Application Report - Totals From: 6/1/2018 To: 6/30/2018 Permit Type Count ACCESSORY STRUCTURE 2 COMMERCIAL RENOVATION/ALTERATION 14 DECK 1 ELECTRICAL ONLY 3 OPERATING PERMIT REGISTRY 9 ROOFING 5 SINGLE FAMILY RENOVATION/ALTERATION 6 SINGLE FAMILY RESIDENCE ADDITION 1 SINGLE FAMILY RESIDENCE NEW 1 SOLAR 1 TEMPORARY MEMBRANE STRUCTURE 1 TWO FAMILY RESIDENCE RENOVATION/ALT 3 Total: 47 Town of Ithaca 7/3 215 N. Tioga Street Ithaca, NY 14850 Permits Issued Perm # Date Type SBL Legal Address Inpectoi 2018-0328 6/1/2018 SINGLE FAMILY RENOVATION/ALTERATION 27.-1-14.12 1308 Mecklenburg Rd SWILLIA Desc: Repair of residence due to vehicle striking the south west corner of home with electrical. 2018-0330 6/1/2018 ROOFING 70.-10-3.3 1450 Hanshaw Rd MSTONI Desc: Remove 2 layers of existing asphalt shingles and install new ice/water membrane, #15 felt and 30 year architectural style shir 2018-0290 6/4/2018 TEMPORARY MEMBRANE STRUCTURE 66.-5-12 122 Judd Falls Rd BBATES Desc: TENT 20 x 40 2018-0326 6/4/2018 TEMPORARY MEMBRANE STRUCTURE 67.-1-6 1 Plantations Rd MMOSEI Desc: Install a 60 x 130 tent with electrical. 2018-0277 6/4/2018 SINGLE FAMILY RESIDENCE ADDITION 72.-1-1.117 316 Winthrop Dr MSTONI Desc: Addition to existing house with electrical. 2018-0312 6/4/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 117 Alumni Cir DMAGNI Desc: Costume Shop/ room 100 renovations at Dillingham Center with electrical. 2018-0325 6/5/2018 TWO FAMILY RESIDENCE RENOVATION/ALT 72.-1-1.190 138 Burleigh Dr MSTONI Desc: Ceiling sheet-rock to be replaced with type x to bring ADU to fire and safety code. Wall sheet-rock to be replaced for same re 2018-0317 6/5/2018 TWO FAMILY RESIDENCE RENOVATION/ALT 61.-1-8.40 24 Dove Dr DMAGNI Desc: Reconfigure 1/2 bathroom and closet to become all bathroom with a shower 2018-0336 6/7/2018 ROOFING 72.-1-2.12 572 Warren Rd MSTONI Desc: Re-roofing, complete tear off; re-roof; ice/water shield and shingles. 2018-0319 6/8/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 125 Textor Cir DMAGNI Desc: Renovations to the Center for Natural Sciences Research Lab with electrical and plumbing. 2018-0320 6/8/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 131 Textor Cir DMAGNI Desc: Renovations to Williams Lab with electrical and plumbing. 2018-0329 6/8/2018 ELECTRICAL ONLY 59.-2-20.14 103 Homestead Cir DMAGNI Desc: Service Upgrade. Relocating existing indoor electrical panel to outside. NYSEG 10300460960 Page 1 of 5 Town of Ithaca 7/3 215 N. Tioga Street Ithaca, NY 14850 Permits Issued Perm # Date Type SBL Legal Address Inpectoi 2018-0315 6/11/2018 DECK 47.-2-6.51 975 CODDINGTON ROAD MKELLY Desc: Build deck 16 ft. by 46 ft. raised deck attached to the back of the house, approx level w/ main floor. Also, a 16 ft. by 6 ft. deck with steps. 2018-0337 6/11/2018 TWO FAMILY RESIDENCE RENOVATION/ALT 66.-4-21 123 Judd Falls Rd MSTONI Desc: Bathroom renovations with electrical. 2017-0109 6/11/2018 DOCK 18.-5-5 940 EAST SHORE DRIVE MKELLY Desc: Build a 6 ft wide wooden dock, extending 40 ft from the shore into the lake, on wooden piers driven into the earth. REVISION from the lake shore due to shallow water depth. 2018-0331 6/12/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2/99953 Danby Rd DMAGNI Desc: Addition of one microwave dish antenna and one 12" coax cable to existing 195' monopole. 2018-0314 6/12/2018 SOLAR 70.-7-4 401 SALEM DRIVE MKELLY Desc: Upgrade electrical entrance from 100 to 200 amps, install electric car charger, & install a 8.4 KW solar PV system mounted o consisting of 14-Q.PEAK panels with a SolarEdg SE-760OH-US inverter mounted in the basement and attached to 20 amp c panel. 2018-0323 6/14/2018 ROOFING 57.-1-22 123 PINE TREE ROAD MKELLY Desc: Strip roof to deck, deck repairs as needed, add ice &water shield in valleys&eve's, & reshingle roof 2018-0340 6/14/2018 COMMERCIAL RENOVATION/ALTERATION 63.-1-8.1 142 Synchrotron Dr MSTONI Desc: Wilson East Modular Unit- Disconnect the existing wood stairs/railing on both doors and turn 90 degrees as to discharge tow shown on of the attached sketch. Handicap ramp will not be impacted and will be maintained at all times. 2018-0332 6/14/2018 COMMERCIAL RENOVATION/ALTERATION 67.-1-13.2 Tower Rd MSTONI Desc: Peterson Green Parking Lot and Meter House renovations with electrical work consisting of 3 new parking lot pole lights. Fac 2018-0333 6/15/2018 COMMERCIAL RENOVATION/ALTERATION 28.-1-26.82 103/104 Rachel Carson W.-6WILLIA Desc: Cover existing engineered wood siding on upper level of structure and replace siding on lower level. Work area defined by att 2018-0342 6/18/2018 SINGLE FAMILY RENOVATION/ALTERATION 56.-3-19 1580 SLATERVILLE ROADMKELLY Desc: Remodel bathroom, new tub, fan, vanity, switch door swing with associated electrical and plumbing. 2018-0335 6/20/2018 COMMERCIAL RENOVATION/ALTERATION 39.-1-1.22 950 Danby Rd SWILLIA Desc: Build out artist studios in former Therm space-ground floor factory Suites 31, 32, 33 &34 consisting of 3200-sf. Convert janil Page 2 of 5 Town of Ithaca 7/3 215 N. Tioga Street Ithaca, NY 14850 Permits Issued Perm # Date Type SBL Legal Address Inpectoi 2018-0352 6/20/2018 SINGLE FAMILY RENOVATION/ALTERATION 70.-1-49 517 WARREN ROAD MKELLY Desc: Remodel kitchen w/all new cabinets, countertop, &sink (w/existing plumbing). Widen opening in back structural kitchen wal With associated electrical. 2018-0334 6/20/2018 COMMERCIAL RENOVATION/ALTERATION 28.-1-26.82 105 & 106 Rachel Carson SWILLIA Desc: Replace siding and improve water tightness 2018-0339 6/20/2018 SOLAR 35.-1-6.2 10 Town Line Rd DMAGNI Desc: Install a 9.045 kW roof mounted solar photovoltaic system on south facing detached garage roof. 2018-0350 6/21/2018 SINGLE FAMILY RESIDENCE ADDITION 70.-11-20 215 Tareyton Dr MSTONI Desc: 11x14 garage extension and rear deck with electrical. 2018-0349 6/22/2018 COMMERCIAL RENOVATION/ALTERATION 63.-1-8.1 161 Synchrotron Dr MSTONI Desc: Wilson Lab: renovate the Cornell High Energy Synchrotron Source and construct the Cornell Brookhaven ERL Test Accelerat selective demolition (mostly mechanical and electrical) and construction (mostly mechanical, electrical and equipment)with el 2018-0362 6/25/2018 TEMPORARY MEMBRANE STRUCTURE 56.-2-1.1 1551 Slaterville Rd BBATES Desc: 40 x 20 tent 2018-0363 6/26/2018 SINGLE FAMILY RENOVATION/ALTERATION 71.-1-55.2 106 KAY STREET MKELLY Desc: Gut main bathroom, remove window& infill to match surroundings, reconstruct w/ new insulation, drywall, &surfaces. All fixtL locations. Powder room at front of house to have fixtures replaced, plus a face lift. W/associated electrical work. 2018-0353 6/26/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 286 Lyceum Dr DMAGNI Desc: Tallcott Hall laundry room renovations with electrical and plumbing. Level 2 Alteration. 2018-0354 6/26/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 284 Lyceum Dr DMAGNI Desc: Rowland Hall laundry room renovations with electrical and plumbing. Level 2 alteration. 2018-0355 6/26/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 412 Grant Egbert Blvd DMAGNI Desc: Lyon Hall laundry room renovations with electrical and plumbing. Level 2 Alteration. 2018-0348 6/26/2018 ROOFING 60.1-1-22.2 341-3 STRAWBERRY HILLMKELLY Desc: Strip roof to deck, deck repairs as needed, add ice &water shield in valleys&eve's, & reshingle roof Page 3 of 5 Town of Ithaca 7/3 215 N. Tioga Street Ithaca, NY 14850 Permits Issued Perm # Date Type SBL Legal Address Inpectoi 2018-0360 6/26/2018 ROOFING 58.-2-34 1442 SLATERVILLE ROADMKELLY Desc: Strip middle 1/3 of roof to deck, deck repairs as needed, add ice &water shield in valleys& eve's, & reshingle roof. REINFORCE FRONT STEPS. 2018-0356 6/26/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 334 Grant Egbert Blvd DMAGNI Desc: Bogart Hall laundry room renovations with electrical and plumbing. Level 2 Alteration. 2018-0357 6/27/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 280 Lyceum Dr DMAGNI Desc: Hilliard Hall laundry room renovations with electrical and plumbing. 2018-0358 6/27/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 288 Lyceum Dr DMAGNI Desc: Holmes Hall laundry room renovations with electrical and plumbing. Level 2 Alteration. 2018-0359 6/27/2018 COMMERCIAL RENOVATION/ALTERATION 41.-1-30.2 326 Grant Egbert Blvd DMAGNI Desc: Landon Hall laundry room renovations with electrical and plumbing. Total Page 4 of 5 7) Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Permits Issued - Totals From: 6/1/2018 To: 6/30/2018 Permit Type Count COMMERCIAL RENOVATION/ALTERATION 17 DECK 1 DOCK 1 ELECTRICAL ONLY 1 ROOFING 5 SINGLE FAMILY RENOVATION/ALTERATION 4 SINGLE FAMILY RESIDENCE ADDITION 2 SOLAR 2 TEMPORARY MEMBRANE STRUCTURE 3 TWO FAMILY RESIDENCE RENOVATION/ALT 3 Total: 39 Town of Ithaca 7/3/2018 215 N. Tioga Street Ithaca, NY 14850 Certificates Issued From: 6/1/2018 To: 6/30/2018 Cert. # Date Type Temp SBL Legal Address Inspector Status 2018-0291 6/1/2018 CC 26.-1-5 150 Bundy Rd SWILLIAMS ISSUED 2016-0167 6/1/2018 CO 54.-5-26 180 KENDALL AVE MKELLY ISSUED 2018-0270 6/1/2018 CC 56.-3-1.2 1512 SLATERVILLE ROAD MKELLY ISSUED 2018-0250 6/4/2018 CC 29.-6-7 104 Haller Blvd SWILLIAMS ISSUED 2018-0125 6/4/2018 CC 62.-2-1.123 381 Pine Tree Rd BBATES ISSUED 2018-0125 6/4/2018 CC 62.-2-1.123 381 Pine Tree Rd BBATES ISSUED 2018-0037 6/6/2018 CC 72.-1-1.174 125 Burleigh Dr MSTONIER ISSUED 2018-0261 6/12/2018 CC 73.-1-9.10 6 Sanctuary Dr MSTONIER ISSUED 2018-0018 6/13/2018 CO 28.-1-29.1 769 Elm St Ext SWILLIAMS ISSUED 2016-0394 6/14/2018 CC 60.-1-2 909 MITCHELL STREET MKELLY ISSUED 2017-0058 6/18/2018 TCO X 63.-2-10.2 103 Veterans PI MMOSELEY ISSUED 2018-0336 6/18/2018 CC 72.-1-2.12 572 Warren Rd MSTONIER ISSUED 2017-0403 6/19/2018 CC 63.-1-8.1 651 Dryden Rd MSTONIER ISSUED 2018-0329 6/19/2018 CC 59.-2-20.14 103 Homestead Cir DMAGNUSO ISSUED 2018-0292 6/22/2018 CC 29.-7-13.1 231 Coy Glen Rd DMAGNUSO ISSUED 2018-0057 6/22/2018 CC 71.-1-30 514 Warren Rd MKELLY ISSUED 2018-0326 6/25/2018 CC 67.-1-6 1 Plantations Rd MMOSELEY ISSUED 2018-0339 6/27/2018 CC 35.-1-6.2 10 Town Line Rd DMAGNUSO ISSUED Page 1 of 2 7/3/2018 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Certificate Report Totals by Type and Status From: 6/1/2018 To: 6/30/2018 Certificate Type Certificate Status Count CC 15 CO 2 TCO 1 Total: 18 ISSUED 18 Page 2 of 2 Town of Ithaca 7/16/2018 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 6/1/2018 To: 6/30/2018 Date Type Tax Parcel # Legal Address Disposition 6/4/2018 OTHER 56.-3-13.3 118 Park Ln CLOSED Desc: Parking violation 6/4/2018 PROPERTY MAINTENANCE 70.-9-12 113 Winston Dr CLOSED Desc: Property has been abandoned since last fall. 6/5/2018 BUILDING WITHOUT A PER 71.-1-11.62 317 Blackstone Ave CLOSED Desc: Neighbor came in to report a porch tear-off at 317 Blackstone Ave, also concerned about contractor taking advantage of homeowner. 6/6/2018 LOCAL LAW 53.-1-15.26 110 PineviewTer CLOSED Desc: Concern of condition of property/house and more tenants than allowed, are sleeping outside and problem with off street parking. 6/11/2018 FIRE SAFETY VIOLATIONS 36.-2-3.22 103 Larisa Ln OPEN Desc: 6/12/2018 NOISE - Work HRS. 24.-3-4 1301 Trumansburg Rd CLOSED Desc: 6/12/2018 NOISE - Work HRS. 1301 Trumansburg Rd CLOSED Desc: Loud construction noise and beeping sound all night long. 6/15/2018 BUILDING WITHOUT A PER 100 Rachel Carson Way ABATED Desc: 6/18/2018 OTHER 60.1-1-1.2 111-2 Strawberry Hill Cir CLOSED Desc: Air conditioner is too loud from neighbor at 111 #4 Complainant would like a call if and when a determination is made 6/18/2018 LOCAL LAW Schickel RD CLOSED Desc: Digging without a SWPPP. 6/20/2018 PROPERTY MAINTENANCE 44.-1-13 25 Whitetail Dr OPEN Desc: Back deck falling from house 6/21/2018 PROPERTY MAINTENANCE 57.-1-14 107 Pine Tree Rd OPEN Desc: Grass not mowed and garbage fill the yard Page 1 of 3 Town of Ithaca 7/16/2018 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 6/1/2018 To: 6/30/2018 Date Type Tax Parcel # Legal Address Disposition 6/25/2018 REPORT OF FIRE 57.-1-8.141 212 Tudor Rd OPEN Desc: Small Fire reported. Minor damage. Electrical meter box was pulled away from the building 6/29/2018 BUILDING WITHOUT A PER 70.-11-32 104 Winston Dr OPEN Desc: Back porch roof being rebuilt by contractor. Page 2 of 3 7/16/2018 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 6/1/2018 To: 6/30/2018 Totals by Complaint Type & Status ComplaintType Complaint Status Count BUILDING WITHOUT A PERMIT 3 FIRE SAFETY VIOLATIONS 1 LOCAL LAW 2 NOISE - Work HRS. 2 OTHER 2 PROPERTY MAINTENANCE 3 REPORT OF FIRE 1 Total: 14 ABATED 1 CLOSED 8 OPEN 5 Page 3 of 3 Town of Ithaca 7/16/2018 215 N. Tioga Street Ithaca, NY 14850 Complaints Closed Report From: 6/1/2018 To: 6/30/2018 Date Type Tax Parcel # Legal Address Disposition 6/4/2018 OTHER 56.-3-13.3 118 Park Ln CLOSED Desc: Parking violation 6/4/2018 PROPERTY MAINTENANCE 70.-9-12 113 Winston Dr CLOSED Desc: Property has been abandoned since last fall. 6/5/2018 BUILDING WITHOUT A PER 71.-1-11.62 317 Blackstone Ave CLOSED Desc: Neighbor came in to report a porch tear-off at 317 Blackstone Ave, also concerned about contractor taking advantage of homeowner. 6/6/2018 LOCAL LAW 53.-1-15.26 110 PineviewTer CLOSED Desc: Concern of condition of property/house and more tenants than allowed, are sleeping outside and problem with off street parking. 6/12/2018 NOISE - Work HRS. 24.-3-4 1301 Trumansburg Rd CLOSED Desc: 6/12/2018 NOISE - Work HRS. 1301 Trumansburg Rd CLOSED Desc: Loud construction noise and beeping sound all night long. 6/18/2018 OTHER 60.1-1-1.2 111-2 Strawberry Hill Cir CLOSED Desc: Air conditioner is too loud from neighbor at 111 #4 Complainant would like a call if and when a determination is made 6/18/2018 LOCAL LAW Schickel RD CLOSED Desc: Digging without a SWPPP. Page 1 of 2 7/16/2018 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 6/1/2018 To: 6/30/2018 Totals by Complaint Type & Status ComplaintType Complaint Status Count BUILDING WITHOUT A PERMIT 1 LOCAL LAW 2 NOISE - Work HRS. 2 OTHER 2 PROPERTY MAINTENANCE 1 Total: 8 CLOSED 8 Page 2 of 2